HomeMy WebLinkAbout06-10-2009 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, June 10, 2009, at 5:00P.M.
A meeting of the Administration Committee of the Orange County Sanitation District was held on
June 10, 2009, at 5:00p.m., in the Sanitation District's Administrative Office.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
ADMINISTRATION COMMITTEE
MEMBERS:
DIRECTORS PRESENT:
Mark Waldman, Chair
Phil Luebben, Vice Chair
John Anderson
Denis Bilodeau (Alt.)
Keith Bohr
Jim Ferryman
Chris Norby
Brad Reese
Christina Shea
Sal Tinajero
John Withers
Larry Crandall , Board Vice Chair
DIRECTORS ABSENT:
Doug Davert, Board Chair
PUBLIC COMMENTS
There were no public comments.
REPORT OF THE COMMITTEE CHAIR
Chair Waldman did not give a report.
REPORT OF THE GENERAL MANAGER
STAFF PRESENT:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac, Committee Secretary
Mike White, Controller
Randy Kleinman
Norbert Gaia
Bob Geggie
Juanita Skillman
Rich Spencer
OTHERS PRESENT:
Kelly Culver
Bryan Gruber
Brad Hogin
Don Mclean
Gino Rapagna
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General Manager, Jim Ruth, did not give a report.
Minutes of the Administration Committee
June 10, 2009
Page2
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES
Lorenzo Tyner, Director of Finance and Administrative Services, informed the committee that an
RFP had been issued under the general manager's authorization for a third-party administrator for
the processing of Workers' Compensation insurance. Also, staff issued an RFP for banking
services, and Union Bank was selected at reduced banking fees.
REPORT OF GENERAL COUNSEL
Brad Hogin, General Counsel, did not give a report .
CONSENT CALENDAR ITEMS (1 -6)
1. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the May 13, 2009,
meeting of the Administration Committee.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to Adopt Resolution No. OCSD 09-XX, Adopting the Records
Management Program Policy and Procedures, Retention Schedule and Record
Series Definitions, Authorizing Destruction of Obsolete Records, and Repealing
Resolution No. OCSD 08-06.
3 . MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to:
a) Authorize the General Manager to enter into contracts for Temporary Employment
Services (Specification No.CS-2009-421 BD) with temporary service firms for a total
amount not to exceed $450,000 per year, for a one-year period (July 1, 2009 through June
30, 2010), with a one-year renewal option;
b) Approve an annual contingency of $50,000 (11%); and,
c) Authorize the General Manager to add or delete such firms as necessary to meet work
requirements as identified by the Human Resources Division.
4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to
adopt Resolution No. OCSD 09-XX, Establishing Use Charges for the 2009-10 Fiscal Year
Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana
Watershed Project Authority.
5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to
adopt Resolution OCSD 09-XX, Authorizing Certain District Officers to Execute
Documents Necessary to Obtain Purchasing Card Accounts with Commerce Bank, N.A.
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to
approve an amended Memorandum of Understanding to the California State Association
of Counties Excess Workers' Compensation Program effective March 6, 2009, in a form
approved by General Counsel.
Minutes of the Administration Committee
June 10, 2009
Page 3
ACTION ITEMS (7 -8)
7 . MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors
to: a) Renew the District's Excess General Liability Insurance for the period
July 1, 2009 through June 30, 2010 , in an amount not to exceed $370,498;
b) Renew the District's Excess Workers' Compensation Insurance for the period
July 1, 2009 through June 30,2010, at a rate not to exceed .0028 (estimated premium
of $180,687 based on estimated 2009-10 payroll);
c) Renew the District's All-Risk Property and Flood Insurance for the period
July 1, 2009 through June 30, 2010, in an amount not to exceed $468,394; and,
d) Renew the District's Boiler & Machinery Insurance Program for the period
July 1, 2009 through June 30 ,2010, in an amount not to exceed $19,000.
8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors
to approve the proposed revisions to the Operating, Capital, Debt/COP Service and
Self-Insurance Budgets for FY 2009-10, as follows:
Operations , Maintenance & Working Capital
Worker's Compensation Self Insurance
General Liability and Property Self-Insurance
Capital Improvement Program
DebUCOP Service
TOTAL
INFORMATIONAL ITEMS (9)
Originally
Adopted Budget
FY 2009-10
$154,038 ,030
535 ,000
1,606 ,200
228 ,907 ,000
84,297 ,030
$469 ,383 ,260
Proposed
Revised Budget
FY 2009-10
$156,116,920
718,000
2 ,106 ,200
259 ,068 ,000
77 ,076 ,280
$495 ,085 ,400
9. Internal Audit Report-Review of the Collection and Remittance of Capital Facilities
Capacity Charges by Member Agencies.
Bryan Gruber, auditor for Lance, Soli & Lung hard briefly presented the results of the member
agencies' audits, and recommended procedures.
CLOSED SESSION
There was no closed session .
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
Minutes of the Administration Committee
June 10, 2009
Page 4
ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 5:45p.m. The next regular Administration Committee
meeting is scheduled for July 8, 2009, at 5:00 p.m.
Submitted by :
~*~~ Committee Secretary
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