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HomeMy WebLinkAbout06-10-2009 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, June 10, 2009, at 5:00P.M. A meeting of the Administration Committee of the Orange County Sanitation District was held on June 10, 2009, at 5:00p.m., in the Sanitation District's Administrative Office. Following the Pledge of Allegiance, a quorum was declared present, as follows: ADMINISTRATION COMMITTEE MEMBERS: DIRECTORS PRESENT: Mark Waldman, Chair Phil Luebben, Vice Chair John Anderson Denis Bilodeau (Alt.) Keith Bohr Jim Ferryman Chris Norby Brad Reese Christina Shea Sal Tinajero John Withers Larry Crandall , Board Vice Chair DIRECTORS ABSENT: Doug Davert, Board Chair PUBLIC COMMENTS There were no public comments. REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report. REPORT OF THE GENERAL MANAGER STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Mike White, Controller Randy Kleinman Norbert Gaia Bob Geggie Juanita Skillman Rich Spencer OTHERS PRESENT: Kelly Culver Bryan Gruber Brad Hogin Don Mclean Gino Rapagna r~kl~~~~l~~ OFF I ~E OF ORANGE COUNTY SA N~'1rFfo N ~~~Rrcr JUN 24 200 9 f <. BY:_ -=-----·-=-·"-~·-· General Manager, Jim Ruth, did not give a report. Minutes of the Administration Committee June 10, 2009 Page2 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administrative Services, informed the committee that an RFP had been issued under the general manager's authorization for a third-party administrator for the processing of Workers' Compensation insurance. Also, staff issued an RFP for banking services, and Union Bank was selected at reduced banking fees. REPORT OF GENERAL COUNSEL Brad Hogin, General Counsel, did not give a report . CONSENT CALENDAR ITEMS (1 -6) 1. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the May 13, 2009, meeting of the Administration Committee. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to Adopt Resolution No. OCSD 09-XX, Adopting the Records Management Program Policy and Procedures, Retention Schedule and Record Series Definitions, Authorizing Destruction of Obsolete Records, and Repealing Resolution No. OCSD 08-06. 3 . MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Authorize the General Manager to enter into contracts for Temporary Employment Services (Specification No.CS-2009-421 BD) with temporary service firms for a total amount not to exceed $450,000 per year, for a one-year period (July 1, 2009 through June 30, 2010), with a one-year renewal option; b) Approve an annual contingency of $50,000 (11%); and, c) Authorize the General Manager to add or delete such firms as necessary to meet work requirements as identified by the Human Resources Division. 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 09-XX, Establishing Use Charges for the 2009-10 Fiscal Year Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution OCSD 09-XX, Authorizing Certain District Officers to Execute Documents Necessary to Obtain Purchasing Card Accounts with Commerce Bank, N.A. 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve an amended Memorandum of Understanding to the California State Association of Counties Excess Workers' Compensation Program effective March 6, 2009, in a form approved by General Counsel. Minutes of the Administration Committee June 10, 2009 Page 3 ACTION ITEMS (7 -8) 7 . MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Renew the District's Excess General Liability Insurance for the period July 1, 2009 through June 30, 2010 , in an amount not to exceed $370,498; b) Renew the District's Excess Workers' Compensation Insurance for the period July 1, 2009 through June 30,2010, at a rate not to exceed .0028 (estimated premium of $180,687 based on estimated 2009-10 payroll); c) Renew the District's All-Risk Property and Flood Insurance for the period July 1, 2009 through June 30, 2010, in an amount not to exceed $468,394; and, d) Renew the District's Boiler & Machinery Insurance Program for the period July 1, 2009 through June 30 ,2010, in an amount not to exceed $19,000. 8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve the proposed revisions to the Operating, Capital, Debt/COP Service and Self-Insurance Budgets for FY 2009-10, as follows: Operations , Maintenance & Working Capital Worker's Compensation Self Insurance General Liability and Property Self-Insurance Capital Improvement Program DebUCOP Service TOTAL INFORMATIONAL ITEMS (9) Originally Adopted Budget FY 2009-10 $154,038 ,030 535 ,000 1,606 ,200 228 ,907 ,000 84,297 ,030 $469 ,383 ,260 Proposed Revised Budget FY 2009-10 $156,116,920 718,000 2 ,106 ,200 259 ,068 ,000 77 ,076 ,280 $495 ,085 ,400 9. Internal Audit Report-Review of the Collection and Remittance of Capital Facilities Capacity Charges by Member Agencies. Bryan Gruber, auditor for Lance, Soli & Lung hard briefly presented the results of the member agencies' audits, and recommended procedures. CLOSED SESSION There was no closed session . OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. Minutes of the Administration Committee June 10, 2009 Page 4 ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:45p.m. The next regular Administration Committee meeting is scheduled for July 8, 2009, at 5:00 p.m. Submitted by : ~*~~ Committee Secretary H:\dept\gmo\150\151\BS\Minutes\061 009 Admin Core Minutes .docx