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HomeMy WebLinkAbout03-11-2009 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, March 11, 2009, at 5:00 P.M. A meeting of the Administration Committee of the Orange County Sanitation District was held on March 11, 2009 , at 5 :00p.m., in the Sanitation District's Administrative Office. Following the Pledge of Allegiance, a quorum was declared present, as follows: ADMINISTRATION COMMITTEE MEMBERS: DIRECTORS PRESENT: Mark Waldman, Chair Phil Luebben, Vice Chair John Anderson Keith Bohr Denis Bilodeau Jim Ferryman Chris Norby Brad Reese Christina Shea John Withers Doug Davert, Board Chair Larry Crandall, Board Vice Chair DIRECTORS ABSENT: Sal Tinajero PUBLIC COMMENTS There were no public comments . REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report . REPORT OF THE GENERAL MANAGER STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli , Assistant General Manager Lorenzo Tyner, Director of Finance and Administrative Services Kim Erickson, Human Resources Analyst Lilia Kovac, Committee Secretary Jeff Reed , Human Resources and Employee Relations Manager Rich Spencer, Employee Relations Supervisor Mike White, Controller OTHERS PRESENT: Norbert Gaia Randy Kleinman Juanita Skillman Deneb Smith Ryan Wheeler Don Mclean Paul Hackelman T FILED IN THE OFFICE OF HE CLER K OF THE BOARD ORANG E COUNTY SANI TATION DISTRIC T MAR 25 2009 BY:~= ........... ==~=-~ General Manager, Jim Ruth, did not give a report . Minutes of the Administration Committee March 11 , 2009 Page 2 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administrative Services, reported that debt issuance rates are currently favorable, and based on last fall's Board approval, the Sanitation District will be issuing debt in the amount of $200M . REPORT OF GENERAL COUNSEL Brad Hogin, General Counsel, did not give a report . CONSENT CALENDAR ITEMS (1) 1. MOVED, SECONDED , AND DULY CARRIED: Approve minutes of the February 11, 2009, meeting of the Administration Committee . Director Bilodeau abstained. ACTION ITEMS (2) 2. Human Resources and Employee Relations Manager, Jeff Reed, presented the current deferred compensation program status, and introduced Paul Hackleman from SST Benefits who outlined the proposed deferred compensation program recommended for approval. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to : a) Adopt Resolution No. OCSD 09-XX, Approving the Deferred Compensation Plan with lNG Financial Services for Officers and Employees of the District, and Repealing Resolution Nos. OCSD 03-27 and 05-27; and, b) Authorize the General Manager, or his designee, to execute all documents necessary to effect said Deferred Compensation Plan, in a form approved by General Counsel. END OF CONSENT CALENDAR INFORMATIONAL ITEMS (3 -4) 3. Status on renewal quotes of the District's major operational insurance programs for FY 2009-10. Risk Management Specialist, Randy Kleinman, presented the insurance program status, and introduced Don Mclean of Alliance Insurance further stating the current conditions in the insurance market based on recent elections and economic crisis. Staff will further explore self-funding of unemployment insurance for possible savings . Minutes of the Administration Committee March 11 , 2009 Page 3 4. 2009-10 District Budget Update. Mr. Tyner, presented the FY 2009/10 budget overview, CIP requirements, operational costs, and anticipated revenues. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 6:00 p.m. The next regular Administration Committee meeting is scheduled for April 8, 2009, at 5:00 p.m . Submitted by: ~Kif?~ Lilia Kovac Committee Secretary H:\dept\agenda\Admin Comm ittee\2009\0309\0311 09 Admin Minutes .docx