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HomeMy WebLinkAbout02-12-2009 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, February 11,2009, at 5:00P.M. A meeting of the Administration Committee of the Orange County Sanitation District was held on February 11 , 2009, at 5:00 p.m., in the Sanitation District's Administrative Office. Following the Pledge of Allegiance, a quorum was declared present, as follows : ADMINISTRATION COMMITTEE MEMBERS: DIRECTORS PRESENT: Mark Waldman , Chair Phil Luebben, Vice Chair John Anderson Keith Bohr Jon Dumitru Jim Ferryman Chris Norby Brad Reese Christina Shea John Withers Doug Davert, Board Chair Larry Crandall, Board Vice Chair DIRECTORS ABSENT: Sal Tinajero PUBLIC COMMENTS There were no public comments. REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report. REPORT OF THE GENERAL MANAGER STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Jeff Reed, Human Resources and Employee Relations Manager Mike White, Controller Rich Castillon OTHERS PRESENT: Bob Ooten, Alternate Director Norbert Gaia Ryan Wheeler FIL ED IN THE ~FF I ~ 0~ oR1~He'6~~~~ ~ANI ~ffoN?,~r2or FEB 25 2009 *~~~-BY: __ General Manager, Jim Ruth, did not give a report. ·Minutes of the Administration Committee February 11 , 2009 Page 2 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administrative Services, briefly reported that new debt would not be acquired until April or May due to slowdown in the Capital Improvement Process. REPORT OF GENERAL COUNSEL Brad Hogin, General Counsel, did not give a report. CONSENT CALENDAR ITEMS (1) 1. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the December 10, 2008, meeting of the Administration Committee. Directors Anderson and Bohr abstained. ACTION ITEMS (2 -3) 2. MOVED, SECONDED, AND DULY CARRIED a): Approve an additional one-year renewal period to the Purchase Order Contract with Lance, Soli & Lung hard, Certified Public Accountants for internal auditing services for the period of March 1, 2009 through February 28, 2010, in an amount not to exceed $58,670; and, b) Direct Lance, Soli & Lung hard to perform specific internal auditing assignments as the Administration Committee deems necessary. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve the FY 2009-10 budget assumptions and direct staff to incorporate these parameters in preparing the FY 2009-10 budget update. END OF CONSENT CALENDAR INFORMATIONAL ITEMS (4) 4. Change in telephone company service provider. Director of Finance and Administrative Services, Lorenzo Tyner, reported that the Sanitation District would be temporarily switching to TW Telcom, Inc. for voice and data service through the rest of the fiscal year, and will initiate an RFP process for a service contract. (5) CLOSED SESSION There was no closed session. ·Minutes of the Administration Committee February 11, 2009 Page 3 (6) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Chair Davert and Vice Chair Crandall reported on their meetings with Washington, D.C . legislative staff over budget appropriations. (7) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:42 p.m. The next regular Administration Committee meeting is scheduled for March 11, 2009, at 5:00p.m. Submitted by: Lilia kovac Committee Secretary H:\dept\agenda\Admin Committee\2009\0209\0211 08 Admin Minutes .docx