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HomeMy WebLinkAbout12-10-2008 Administration Committee Minutes~- MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, December 10, 2008, at 5:00P.M. A meeting of the Administration Committee of the Orange County Sanitation District was held on December 10, 2008, at 5:00p.m., in the Sanitation District's Administrative Office . Following the Pledge of Allegiance, a quorum was declared present, as follows: ADMINISTRATION COMMITTEE MEMBERS : DIRECTORS PRESENT: Mark Waldman, Chair Phil Luebben, Vice Chair Jon Dumitru Jim Ferryman Don Hansen Darryl Miller Chris Norby Brad Reese Christina Shea Sal ' Tinajero Doug Davert, Board Chair Larry Crandall, Board Vice Chair DIRECTORS ABSENT: Jim Winder PUBLIC COMMENTS There were no public comments . REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report . REPORT OF THE GENERAL MANAGER STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Jeff Reed, Human Resources and Employee Relations Manager Mike White, Controller Rich Spencer, Employee Relations Supervisor Kim Erickson Laura Maravilla Norbert Gaia Juanita Skillman Ryan Wheeler Marc Brown OTHERS PRESENT: James Eggart, General Counsel Bob Ooten, Alternate Director Bill Tugaw General Manager, Jim Ruth, did not give a report. Minutes of the Administration Committee December 10, 2008 Page 2 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administrative Services, reported that the issuance of $198,000,000 of Certificate Anticipation Notes was complete. The refunding was originally issued at a variable rate of 3.85%, and was most recently at 4.75%, but reissuance brought it down to a 0.98% rate for the next 12 months, saving the Sanitation District approximately $5 M. REPORT OF GENERAL COUNSEL General Counsel did not give a report. CONSENT CALENDAR ITEMS {1 -2) 1. Approve minutes of the November 12, 2008, meeting of the Administration Committee. 2 . ADM08-38 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve the Deferred Payment Agreement negotiated by the General Manager for the collection of all charges and fees owed for sanitary sewer service charges and industrial discharge permit fees, plus interest of 6.5% per annum, with American Apparel Knit & Dye, in a form approved by General Counsel. END OF CONSENT CALENDAR INFORMATIONAL ITEMS {3-4) 3. ADM08-39 OCSD's Deferred Compensation Program. Mr. Bill Tugaw of SST Benefits Consulting presented the results of a comprehensive review of providers of deferred compensation program, performed by a panel of 11 participants from across the District. Legislative regulatory compliance was of highest importance when rating each plan, followed by high performance while reducing costs to employees. A formal recommendation will be presented to the Board for approval in January of 2009. 4. ADM08-40 OCSD's Employee Recognition Program. Human Resources and Employee Relations Manager, Jeff Reed, presented a brief overview and answered questions on the Employee Recognition Program . The program rolls up existing recognition programs into one, and is designed to foster a culture of appreciation and recognition throughout the organization, while supporting the District's mission, vision, core values and strategic goals. The Directors expressed interest in acknowledging the recognized employees at Board meetings . 1. • Minutes of the Administration Committee December 10, 2008 Page 3 (5) CLOSED SESSION There was no closed session. (6) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (7) ADJOURNMENT The Chair declared the meeting adjourned at 5:50 p.m. The next regular Administration Committee meeting is scheduled for February 11, 2009, at 5:00p.m. Submitted by: ~~ Lilia Kovac Committee Secretary H :\dept\agenda\Admin Committee\2008\ 1208\121008 Administration Minutes .docx