HomeMy WebLinkAbout10-08-2008 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, October 8, 2008, at 5:00P.M.
A meeting of the Administration Committee of the Orange County Sanitation District was held on
October 8 , 2008, at 5:00p.m ., in the Sanitation District's Administrative Office.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
ADMINISTRATION COMMITTEE
MEMBERS:
DIRECTORS PRESENT:
Mark Waldman, Chair
Phil Luebben, Vice Chair
Jon Dumitru
Jim Ferryman
Don Hansen
Chris Norby
Brad Reese
Christina Shea
Sal Tinajero
Jim Winder
Doug Davert, Board Chair
Larry Crandall, Board Vice Chair
DIRECTORS ABSENT:
Darryl Miller
PUBLIC COMMENTS
There were no public comments.
REPORT OF THE COMMITTEE CHAIR
Chair Waldman did not give a report.
REPORT OF THE GENERAL MANAGER
STAFF PRESENT:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac, Committee Secretary
Norbert Gaia
Jeff Reed
Mike White, Controller
Bob Geggie
Juanita Skillman
OTHERS PRESENT:
Brad Hogin, General Counsel
Derek Fan
Rudy Pimentel
Ed Soong
Christine Telish
OCT 2 2 2008
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General Manager, Jim Ruth, referred to a letter he recently sent to the directors addressing the
current financial crisis and steps being taken to minimize the effects to the Sanitation District by
imposing a hiring freeze; delay on debt issuance; deferral of CIP projects to help mitigate
potential rate increases; defer operating equipment and materials; and reduction in travel.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES
Lorenzo Tyner, Director of Finance and Administrative Services, introduced Christine Telish of
Minutes of the Administration Committee
October 8, 2008
Page 2
PIMCO, the District's investment manager, who provided the Committee with an overview of the
OCSD investment portfolio and answered questions regarding the current status of the financial
markets. PIMCO noted that the District's investment portfolio is traditional in nature and has
done well against the applicable benchmarks.
REPORT OF GENERAL COUNSEL
Brad Hog in, General Counsel, did not give a report.
(9) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
1. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the September 10,
2008 meeting of the Administration Committee.
2. ADM08-31 MOVED, SECONDED AND DULY CARRIED: Authorize
preparation of bond documents for the issuance of up to $200
million in fixed-rate certificates of participation (COP) debt; and,
direct staff to report back to the Committee for final approval of
the bond documents.
END OF CONSENT CALENDAR
INFORMATIONAL ITEMS
a . ADM08-32 Alternative Billing Methodologies.
Staff was directed to investigate alternative billing methods that might
result in a more equitable billing methodology for sewer services to
ratepayers. A more equitable basis for billing would be based on sewer
effluent meters or metering readings of water consumption. After
researching other public sewer agencies, none could be found that bill all
of their customers based on sewer effluent alone. In addition, the cost to
purchase, install, maintain, and perform periodic meter reads would
exceed the savings. It was also determined that billing by metered water
consumption was not feasible as the vast majority of the 17 water
providers within the District's service area would not release water
consumption data to the District without authorization from each individual
water customer that totals approximately 650,000.
(12) CLOSED SESSION
There was no closed session.
Wlinutes of the Administration Committee
October 8, 2008
Page 3
(13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF
ANY
There were none.
(14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
There were none.
(15) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 5:56 p.m. The next regular Administration Committee
meeting is scheduled for November 12, 2008, at 5:00p.m.
Submitted by :
Lilia Kovac
Committee Secretary
H:\dept\agenda\Admin Committee\2008\ 1008\100808 Admin Minutes.docx