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HomeMy WebLinkAbout10-08-2008 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, October 8, 2008, at 5:00P.M. A meeting of the Administration Committee of the Orange County Sanitation District was held on October 8 , 2008, at 5:00p.m ., in the Sanitation District's Administrative Office. Following the Pledge of Allegiance, a quorum was declared present, as follows: ADMINISTRATION COMMITTEE MEMBERS: DIRECTORS PRESENT: Mark Waldman, Chair Phil Luebben, Vice Chair Jon Dumitru Jim Ferryman Don Hansen Chris Norby Brad Reese Christina Shea Sal Tinajero Jim Winder Doug Davert, Board Chair Larry Crandall, Board Vice Chair DIRECTORS ABSENT: Darryl Miller PUBLIC COMMENTS There were no public comments. REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report. REPORT OF THE GENERAL MANAGER STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Norbert Gaia Jeff Reed Mike White, Controller Bob Geggie Juanita Skillman OTHERS PRESENT: Brad Hogin, General Counsel Derek Fan Rudy Pimentel Ed Soong Christine Telish OCT 2 2 2008 BY::_~t~. ';.,;.,f<...;;.~=· """""""'""""'"""""""""""""""'"""'~ General Manager, Jim Ruth, referred to a letter he recently sent to the directors addressing the current financial crisis and steps being taken to minimize the effects to the Sanitation District by imposing a hiring freeze; delay on debt issuance; deferral of CIP projects to help mitigate potential rate increases; defer operating equipment and materials; and reduction in travel. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administrative Services, introduced Christine Telish of Minutes of the Administration Committee October 8, 2008 Page 2 PIMCO, the District's investment manager, who provided the Committee with an overview of the OCSD investment portfolio and answered questions regarding the current status of the financial markets. PIMCO noted that the District's investment portfolio is traditional in nature and has done well against the applicable benchmarks. REPORT OF GENERAL COUNSEL Brad Hog in, General Counsel, did not give a report. (9) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: 1. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the September 10, 2008 meeting of the Administration Committee. 2. ADM08-31 MOVED, SECONDED AND DULY CARRIED: Authorize preparation of bond documents for the issuance of up to $200 million in fixed-rate certificates of participation (COP) debt; and, direct staff to report back to the Committee for final approval of the bond documents. END OF CONSENT CALENDAR INFORMATIONAL ITEMS a . ADM08-32 Alternative Billing Methodologies. Staff was directed to investigate alternative billing methods that might result in a more equitable billing methodology for sewer services to ratepayers. A more equitable basis for billing would be based on sewer effluent meters or metering readings of water consumption. After researching other public sewer agencies, none could be found that bill all of their customers based on sewer effluent alone. In addition, the cost to purchase, install, maintain, and perform periodic meter reads would exceed the savings. It was also determined that billing by metered water consumption was not feasible as the vast majority of the 17 water providers within the District's service area would not release water consumption data to the District without authorization from each individual water customer that totals approximately 650,000. (12) CLOSED SESSION There was no closed session. Wlinutes of the Administration Committee October 8, 2008 Page 3 (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There were none. (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (15) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:56 p.m. The next regular Administration Committee meeting is scheduled for November 12, 2008, at 5:00p.m. Submitted by : Lilia Kovac Committee Secretary H:\dept\agenda\Admin Committee\2008\ 1008\100808 Admin Minutes.docx