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MINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, September 10, 2008, at 5:00 P.M.
A meeting of the Administration Committee of the Orange County Sanitation District was held on
September 10, 2008, at 5:00 p.m., in the Sanitation District's Administrative Office.
(2) Following the Pledge of Allegiance, a quorum was declared present, as follows:
ADMINISTRATION COMMITTEE
MEMBERS:
DIRECTORS PRESENT:
Mark Waldman, Chair
Phil Luebben, Vice Chair
Jim Ferryman
Chris Norby
Brad Reese
Douglas Reinhart (Alt.)
Christina Shea
Sal Tinajero
Jim Winder
Doug Davert, Board Chair
DIRECTORS ABSENT:
Jon Dumitru
Don Hansen
Larry Crandall, Board Vice Chair
STAFF PRESENT:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac, Committee Secretary
Wes Bauer
Rich Castillon
Norbert Gaia
Jeff Reed
Rich Spencer
Mike White, Controller
OTHERS PRESENT:
Brad Hagin, General Counsel
Debby Cherney
Ed Soong
(3) APPOINTMENT OF CHAIR PROTEM
FILED IN THE OFFICE OF
THE CLERK OF THE BOARD
ORANGE COUNTY SANITATION DISTRICT
No appointment was necessary. SEP 17 2008
(4) PUBLIC COMMENTS
BY: . .............,....,:.,.,1.....,.. /~·====-----
There were no public comments.
(5) REPORT OF THE COMMITTEE CHAIR
Chair Waldman did not give a report.
(6) REPORT OF THE GENERAL MANAGER
General Manager, Jim Ruth, did not give a report.
(7) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES
Lorenzo Tyner, Director of Finance and Administrative Services, did not give a report.
Minutes of the Administration Committee
September 10, 2008
Page 2
(8) REPORT OF GENERAL COUNSEL
Brad Hogin, General Counsel, did not give a report.
(9) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the July 9, 2008
meeting of the Administration Committee.
b . ADM08-25 MOVED, SECONDED AND DULY CARRIED: Recommend to
the Board of Directors to adopt Resolution No . OCSD 08-_,
Adoption of District's 2008 Conflict of Interest Code, and
Repealing Resolution No. OCSD 06-23 .
c. ADM08-26 MOVED, SECONDED AND DULY CARRIED : Recommend to
the Board of Directors to approve a pay grade change for the
Senior CIP Project Manager classification from pay grade 90 to
pay grade 92.
END OF CONSENT CALENDAR
(10) ACTION ITEMS
a. ADM08-27 MOVED, SECONDED AND DULY CARRIED: Recommend to
the Board of Directors to approve the Debt Financing Policy
dated September 17, 2008.
b. ADM08-28 MOVED, SECONDED AND DULY CARRIED: Recommend to the
Board of Directors to: 1) Approve an agreement with OCB
Reprographics for Reprographics and Related Services,
Specification No. S-2008-385BD, for a three-year period from
October 1, 2008 to September 30, 2011, for an amount not to
exceed $400,000 per year;
2) Approve the option of two additional one-year renewals for an
amount not to exceed $400,000 per year; and,
3) Authorize a $40,000 contingency (1 0%) per year.
... (' ,,
Minutes of the Administration Committee
September 10, 2008
Page 3
(11) INFORMATIONAL ITEMS
a . ADM08-29 Succession Management Program Update
A brief update was provided to the committee members on the
progress and success of the program implemented in 2007 with
the goal to meet future staffing needs through coaching,
leadership development, and training.
b. ADM08-30 Safety and Health Program Update
Directors were updated on the Safety and Health department's
activities and achievements, followed by safety performance
metrics.
(12) CLOSED SESSION
There was no closed session.
(13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
There were none.
(14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
There were none.
(15) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 6:02 p.m. The next regular Administration Committee
meeting is scheduled for October 8, 2008, at 5:00 p.m.
Submitted by:
~/~-
Lilia Kovac
Committee Secretary
H:\dept\agenda\Admin Committee\2008\0908\091 008 Admin Minutes.docx