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HomeMy WebLinkAbout09-10-2008 Administration Committee Minutes\.. \.> MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, September 10, 2008, at 5:00 P.M. A meeting of the Administration Committee of the Orange County Sanitation District was held on September 10, 2008, at 5:00 p.m., in the Sanitation District's Administrative Office. (2) Following the Pledge of Allegiance, a quorum was declared present, as follows: ADMINISTRATION COMMITTEE MEMBERS: DIRECTORS PRESENT: Mark Waldman, Chair Phil Luebben, Vice Chair Jim Ferryman Chris Norby Brad Reese Douglas Reinhart (Alt.) Christina Shea Sal Tinajero Jim Winder Doug Davert, Board Chair DIRECTORS ABSENT: Jon Dumitru Don Hansen Larry Crandall, Board Vice Chair STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Wes Bauer Rich Castillon Norbert Gaia Jeff Reed Rich Spencer Mike White, Controller OTHERS PRESENT: Brad Hagin, General Counsel Debby Cherney Ed Soong (3) APPOINTMENT OF CHAIR PROTEM FILED IN THE OFFICE OF THE CLERK OF THE BOARD ORANGE COUNTY SANITATION DISTRICT No appointment was necessary. SEP 17 2008 (4) PUBLIC COMMENTS BY: . .............,....,:.,.,1.....,.. /~·====----- There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report. (6) REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth, did not give a report. (7) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administrative Services, did not give a report. Minutes of the Administration Committee September 10, 2008 Page 2 (8) REPORT OF GENERAL COUNSEL Brad Hogin, General Counsel, did not give a report. (9) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the July 9, 2008 meeting of the Administration Committee. b . ADM08-25 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No . OCSD 08-_, Adoption of District's 2008 Conflict of Interest Code, and Repealing Resolution No. OCSD 06-23 . c. ADM08-26 MOVED, SECONDED AND DULY CARRIED : Recommend to the Board of Directors to approve a pay grade change for the Senior CIP Project Manager classification from pay grade 90 to pay grade 92. END OF CONSENT CALENDAR (10) ACTION ITEMS a. ADM08-27 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve the Debt Financing Policy dated September 17, 2008. b. ADM08-28 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve an agreement with OCB Reprographics for Reprographics and Related Services, Specification No. S-2008-385BD, for a three-year period from October 1, 2008 to September 30, 2011, for an amount not to exceed $400,000 per year; 2) Approve the option of two additional one-year renewals for an amount not to exceed $400,000 per year; and, 3) Authorize a $40,000 contingency (1 0%) per year. ... (' ,, Minutes of the Administration Committee September 10, 2008 Page 3 (11) INFORMATIONAL ITEMS a . ADM08-29 Succession Management Program Update A brief update was provided to the committee members on the progress and success of the program implemented in 2007 with the goal to meet future staffing needs through coaching, leadership development, and training. b. ADM08-30 Safety and Health Program Update Directors were updated on the Safety and Health department's activities and achievements, followed by safety performance metrics. (12) CLOSED SESSION There was no closed session. (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (15) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 6:02 p.m. The next regular Administration Committee meeting is scheduled for October 8, 2008, at 5:00 p.m. Submitted by: ~/~- Lilia Kovac Committee Secretary H:\dept\agenda\Admin Committee\2008\0908\091 008 Admin Minutes.docx