HomeMy WebLinkAbout07-09-2008 Administration Committee MinutesI
MINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, July 9, 2008, at 5:00P.M.
A meeting of the Administration Committee of the Orange County Sanitation District was held on
July 9, 2008, at 5:00p.m., in the Sanitation District's Administrative Office.
(2) Following the Pledge of Allegiance, a quorum was declared present, as follows:
ADMINISTRATION COMMITTEE
MEMBERS :
DIRECTORS PRESENT:
Mark Waldman, Chair
Phil Luebben, Vice Chair
Jim Ferryman
Don Hansen
Darryl Miller
Chris Norby
Brad Reese
Christina Shea
Sal Tinajero
Larry Crandall, Board Vice Chair
DIRECTORS ABSENT:
Jon Dumitru
Jim Winder
Doug Davert, Board Chair
STAFF PRESENT:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance and
Administrative Services
Mike White, Controller
Lilia Kovac, Committee Secretary
Bob Bell
Rich Castillon
Norbert Gaia
Jeff Reed
Simon Watson
OTHERS PRESENT:
James Eggart, General Counsel
(3) APPOINTMENT OF CHAIR PROTEM
FILED IN THE OFF ICE OF
T H E C LERK OF TH E BOA RD
OR ANG E COUNTY SANI TATION DISTRICT
No appointment was necessary.
(4) PUBLIC COMMENTS
There were no public comments.
(5) REPORT OF THE COMMITTEE CHAIR
Chair Waldman did not give a report.
(6) REPORT OF THE GENERAL MANAGER
JUL 23 2008
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General Manager, Jim Ruth, briefly reported on the continued efforts with lobbyists and
legislators to retain property tax funding . Mr. Ruth also reported that the Financial Management
Division has been awarded the Certification of Excellence Award from the Municipal Treasurer's
Association of United States and Canada.
Mi nutes of the Administration Committee
July 9, 2008
Page 2
(7) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES
Lorenzo Tyner, Director of Finance and Administrative Services, did not give a report.
(8) REPORT OF GENERAL COUNSEL
Brad Hagin, General Counsel, did not give a report.
(9) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows :
a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the June 12, 2008
meeting of the Administration Committee .
END OF CONSENT CALENDAR
(10) ACTION ITEMS
a. ADM08-21 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Award a purchase contract to TCS America, a division
of Tata America International Corporation , for Installation &
Implementation of IBM -Maximo Computerized Maintenance Management
System (CMMS), Specification No. CS-2008-364BD, for a total amount
not to exceed $874,480; and,
2) Approve an $87,448 contingency (10%).
b. ADM08-22 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to approve an agreement with Bane of America Securities as
the Orange County Sanitation District's Remarketing Agent for the COP
Series 2000A and Series 2000B variable rate debt issues, in a form
approved by General Counsel.
c. ADM08-23 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to adopt Resolution No. OCSD 08 -XX, Authorizing the
Orange County Sanitation District's Treasurer to Invest and/or Reinvest
District's Funds; Adopting District's Investment Policy Statement and
Performance Benchmarks for FY 2008-09; and Repealing Resolution No.
OCSD 07-17.
Miriutes of the Administration Committee
July 9, 2008
Page 3
(11) INFORMATIONAL ITEMS
a. ADM08-24 Alternative Billing Methodologies
Director of Finance and Administrative Services, Lorenzo Tyner, briefly
reviewed the results of prior studies which focused on developing a more
equitable method of billing for actual sewer use . These studies indicated
that the options presented at the time were found to be financially
ineffective. Staff was given direction to research billing processes used
by other agencies and provide additional information at a future
committee meeting.
(12) CLOSED SESSION
There was no closed session .
(13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
There were none.
(14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
There were none.
(15) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 5:44 p.m. The next regular Administration Committee
meeting is scheduled for September 10, 2008, at 5:00p.m.
Submitted by :
Lilia Kovac
Committee Secretary
H :\dept\agenda\Admin Committee\2008\0708\070908 Admin_Minutes .docx