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HomeMy WebLinkAbout07-09-2008 Administration Committee MinutesI MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, July 9, 2008, at 5:00P.M. A meeting of the Administration Committee of the Orange County Sanitation District was held on July 9, 2008, at 5:00p.m., in the Sanitation District's Administrative Office. (2) Following the Pledge of Allegiance, a quorum was declared present, as follows: ADMINISTRATION COMMITTEE MEMBERS : DIRECTORS PRESENT: Mark Waldman, Chair Phil Luebben, Vice Chair Jim Ferryman Don Hansen Darryl Miller Chris Norby Brad Reese Christina Shea Sal Tinajero Larry Crandall, Board Vice Chair DIRECTORS ABSENT: Jon Dumitru Jim Winder Doug Davert, Board Chair STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance and Administrative Services Mike White, Controller Lilia Kovac, Committee Secretary Bob Bell Rich Castillon Norbert Gaia Jeff Reed Simon Watson OTHERS PRESENT: James Eggart, General Counsel (3) APPOINTMENT OF CHAIR PROTEM FILED IN THE OFF ICE OF T H E C LERK OF TH E BOA RD OR ANG E COUNTY SANI TATION DISTRICT No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report. (6) REPORT OF THE GENERAL MANAGER JUL 23 2008 BY:,_..,.,.jfr.......,·',;,.,..,?_~ ===---= General Manager, Jim Ruth, briefly reported on the continued efforts with lobbyists and legislators to retain property tax funding . Mr. Ruth also reported that the Financial Management Division has been awarded the Certification of Excellence Award from the Municipal Treasurer's Association of United States and Canada. Mi nutes of the Administration Committee July 9, 2008 Page 2 (7) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administrative Services, did not give a report. (8) REPORT OF GENERAL COUNSEL Brad Hagin, General Counsel, did not give a report. (9) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows : a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the June 12, 2008 meeting of the Administration Committee . END OF CONSENT CALENDAR (10) ACTION ITEMS a. ADM08-21 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: 1) Award a purchase contract to TCS America, a division of Tata America International Corporation , for Installation & Implementation of IBM -Maximo Computerized Maintenance Management System (CMMS), Specification No. CS-2008-364BD, for a total amount not to exceed $874,480; and, 2) Approve an $87,448 contingency (10%). b. ADM08-22 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve an agreement with Bane of America Securities as the Orange County Sanitation District's Remarketing Agent for the COP Series 2000A and Series 2000B variable rate debt issues, in a form approved by General Counsel. c. ADM08-23 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 08 -XX, Authorizing the Orange County Sanitation District's Treasurer to Invest and/or Reinvest District's Funds; Adopting District's Investment Policy Statement and Performance Benchmarks for FY 2008-09; and Repealing Resolution No. OCSD 07-17. Miriutes of the Administration Committee July 9, 2008 Page 3 (11) INFORMATIONAL ITEMS a. ADM08-24 Alternative Billing Methodologies Director of Finance and Administrative Services, Lorenzo Tyner, briefly reviewed the results of prior studies which focused on developing a more equitable method of billing for actual sewer use . These studies indicated that the options presented at the time were found to be financially ineffective. Staff was given direction to research billing processes used by other agencies and provide additional information at a future committee meeting. (12) CLOSED SESSION There was no closed session . (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (15) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:44 p.m. The next regular Administration Committee meeting is scheduled for September 10, 2008, at 5:00p.m. Submitted by : Lilia Kovac Committee Secretary H :\dept\agenda\Admin Committee\2008\0708\070908 Admin_Minutes .docx