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HomeMy WebLinkAbout06-12-2008 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Thursday, June 12, 2008, at 6:00P.M. A meeting of the Administration Committee of the Orange County Sanitation District was held on June 12, 2008, at 6:00p.m ., in the Sanitation District's Administrative Office . (2) Following the Pledge of Allegiance, a quorum was declared present, as follows: ADMINISTRATION COMMITTEE MEMBERS: DIRECTORS PRESENT: Mark Waldman, Chair Phil Luebben, Vice Chair Bill Dalton Rich Freschi Don Hansen Darryl Miller Joy Neugebauer Christina Shea Jim Winder Jim Ferryman, Board Chair Doug Davert, Board Vice Chair DIRECTORS ABSENT: Jon Dumitru Chris Norby Sal Tinajero STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Mike White, Controller Lilia Kovac, Committee Secretary Rich Castillon Norbert Gaia Randy Kleinman Jeff Reed Juanita Skillman OTHERS PRESENT: Brad Hogin, General Counsel Debby Cherney (3) APPOINTMENT OF CHAIR PROTEM No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments . (5) REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report. (6) REPORT OF THE GENERAL MANAGER FILED IN THE OFFICE OF THE CLERK OF THE BOARD ORANGE COUNTY SANITATION DISTRICT JUN 25 2008 BY:_.J--f "'-j(_· ------ Director of Technical Services, Ed Torres, reported that the Sanitation District received an Administrative Civil Liability Complaint from the Santa Ana Regional Water Quality Control • Minutes of the Administration Committee June 12, 2008 Page 2 Board for the discharge of approximately 28 million gallons of treated and disinfected effluent to the short outfall during a repair activity on April 29, 2006. This item will be submitted to the June Board meeting for approval of settlement agreement. (7) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administrative Services, distributed the Sanitation District's investment policy approved in 2007 for the committee members to review for revisions and discussion at a future Administration Committee meeting . Mr. Tyner also reported that an RFP is in process for a bond remarketing agent and will submit a recommendation for approval in the near future. (8) REPORT OF GENERAL COUNSEL Brad Hogin, General Counsel, did not give a report. (9) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the May 14, 2008 meeting of the Administration Committee . b . ADM08-16 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 2 to the Agreement with OCB Reprographics, Inc., for reproduction of plans, photocopying and related services, extending the contract period from July 1, 2008 to December 31, 2008, for an additional amount of $100,000, increasing the total amount not to exceed $425,000. c. ADM08-17 MOVED, SECONDED AND DULY CARRIED: Approve a purchase order contract with Hewlett Packard, for the Purchase of Fifty (50) Cisco POE Switches , Specification No . E-2008-378BD, for an amount not to exceed $170,019. d. ADM08-18 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: 1) Renew the Sanitation District's Excess General Liability Insurance Program for the period July 1, 2008 through June 30, 2009, in an amount not to exceed $370,525; 2) Renew the Sanitation District's Excess Workers' Compensation Insurance for the period July 1, 2008 through June 30, 2009, with the California State Association of Counties Excess Insurance Authority, at a rate not to exceed .0030 (estimated premium of $175,998 based on current payroll)' • Minu'tes of the Administration Committee June 12, 2008 Page 3 3) Renew the Sanitation District's All-Risk Property and Flood for the period July 1, 2008 through June 30, 2009, in an amount not to exceed $469,1 00; and, 4) Renew the Sanitation District's Boiler & Machinery Insurance Program for the period July 1, 2008 through June 30, 2009, in an amount not to exceed $17,000. e . ADM08-19 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 08-XX, Establishing Use Charges for the Fiscal Year 2008-09 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. END OF CONSENT CALENDAR (10) ACTION ITEMS a. ADM08-20 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve proposed Operating, Capital, Debt/COP Service and Self-Insurance Budgets for FY 2008-09 and 2009-10 as follows: Net Operations, Maintenance & Working Capital Worker's Compensation Self Insurance General Liability and Property Self-Insurance Net Capital Improvement Program Debt/COP Service Intra-District Joint Equity Purchase/Sale TOTAL 2008-09 $146,771,180 490,000 1,506,200 373,657,000 74,623,000 3.961.700 $601.009.080 2009-10 $154,038,030 535,000 1,606,200 228,907,000 84,297,030 (2,099,300) $467.283.960 After Mr. Tyner presented a detailed overview of the proposed two-year budget, there was discussion about the possible impacts from the State Budget and its effect on the Sanitation District's budget. Mr. Tyner indicated that until the State Budget is finalized and adopted, it is unknown how the Sanitation District and ratepayers would be adversely affected if property tax revenues are reduced by the State. (11) INFORMATIONAL ITEMS No items were considered. (12) CLOSED SESSION There was no closed session. • Mint.Jtes of the Administration Committee June 12, 2008 Page 4 (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Board Vice Chair and Chair Elect for 2008/09 Doug Davert announced that Director Bill Dalton will be leaving the Administration Committee and appointed as Vice Chair of the Operations Committee. Director Freschi announced his departure from the OCSD Board of Directors, as he was elected to the Serrano Water Board . (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none . (15) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 6:37p.m. The next regular Administration Committee meeting is scheduled for July 9, 2008, at 5:00 p .m. Submitted by: ~~ Committee Secretary