HomeMy WebLinkAbout06-12-2008 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Thursday, June 12, 2008, at 6:00P.M.
A meeting of the Administration Committee of the Orange County Sanitation District was held on
June 12, 2008, at 6:00p.m ., in the Sanitation District's Administrative Office .
(2) Following the Pledge of Allegiance, a quorum was declared present, as follows:
ADMINISTRATION COMMITTEE
MEMBERS:
DIRECTORS PRESENT:
Mark Waldman, Chair
Phil Luebben, Vice Chair
Bill Dalton
Rich Freschi
Don Hansen
Darryl Miller
Joy Neugebauer
Christina Shea
Jim Winder
Jim Ferryman, Board Chair Doug
Davert, Board Vice Chair
DIRECTORS ABSENT:
Jon Dumitru
Chris Norby
Sal Tinajero
STAFF PRESENT:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Mike White, Controller
Lilia Kovac, Committee Secretary
Rich Castillon
Norbert Gaia
Randy Kleinman
Jeff Reed
Juanita Skillman
OTHERS PRESENT:
Brad Hogin, General Counsel
Debby Cherney
(3) APPOINTMENT OF CHAIR PROTEM
No appointment was necessary.
(4) PUBLIC COMMENTS
There were no public comments .
(5) REPORT OF THE COMMITTEE CHAIR
Chair Waldman did not give a report.
(6) REPORT OF THE GENERAL MANAGER
FILED IN THE OFFICE OF
THE CLERK OF THE BOARD
ORANGE COUNTY SANITATION DISTRICT
JUN 25 2008
BY:_.J--f "'-j(_· ------
Director of Technical Services, Ed Torres, reported that the Sanitation District received an
Administrative Civil Liability Complaint from the Santa Ana Regional Water Quality Control
• Minutes of the Administration Committee
June 12, 2008
Page 2
Board for the discharge of approximately 28 million gallons of treated and disinfected effluent to
the short outfall during a repair activity on April 29, 2006. This item will be submitted to the June
Board meeting for approval of settlement agreement.
(7) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES
Lorenzo Tyner, Director of Finance and Administrative Services, distributed the Sanitation
District's investment policy approved in 2007 for the committee members to review for revisions
and discussion at a future Administration Committee meeting .
Mr. Tyner also reported that an RFP is in process for a bond remarketing agent and will submit
a recommendation for approval in the near future.
(8) REPORT OF GENERAL COUNSEL
Brad Hogin, General Counsel, did not give a report.
(9) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the May 14, 2008
meeting of the Administration Committee .
b . ADM08-16 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 2 to the Agreement with OCB
Reprographics, Inc., for reproduction of plans, photocopying and related
services, extending the contract period from July 1, 2008 to December
31, 2008, for an additional amount of $100,000, increasing the total
amount not to exceed $425,000.
c. ADM08-17 MOVED, SECONDED AND DULY CARRIED: Approve a purchase order
contract with Hewlett Packard, for the Purchase of Fifty (50) Cisco POE
Switches , Specification No . E-2008-378BD, for an amount not to exceed
$170,019.
d. ADM08-18 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Renew the Sanitation District's Excess General Liability
Insurance Program for the period July 1, 2008 through June 30, 2009, in
an amount not to exceed $370,525;
2) Renew the Sanitation District's Excess Workers' Compensation
Insurance for the period July 1, 2008 through June 30, 2009, with the
California State Association of Counties Excess Insurance Authority, at a
rate not to exceed .0030 (estimated premium of $175,998 based on
current payroll)'
• Minu'tes of the Administration Committee
June 12, 2008
Page 3
3) Renew the Sanitation District's All-Risk Property and Flood for the
period July 1, 2008 through June 30, 2009, in an amount not to exceed
$469,1 00; and,
4) Renew the Sanitation District's Boiler & Machinery Insurance Program
for the period July 1, 2008 through June 30, 2009, in an amount not to
exceed $17,000.
e . ADM08-19 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to adopt Resolution No. OCSD 08-XX, Establishing Use
Charges for the Fiscal Year 2008-09 Pursuant to the Wastewater
Treatment and Disposal Agreement with the Santa Ana Watershed
Project Authority.
END OF CONSENT CALENDAR
(10) ACTION ITEMS
a. ADM08-20 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to approve proposed Operating, Capital, Debt/COP Service
and Self-Insurance Budgets for FY 2008-09 and 2009-10 as follows:
Net Operations, Maintenance & Working Capital
Worker's Compensation Self Insurance
General Liability and Property Self-Insurance
Net Capital Improvement Program
Debt/COP Service
Intra-District Joint Equity Purchase/Sale
TOTAL
2008-09
$146,771,180
490,000
1,506,200
373,657,000
74,623,000
3.961.700
$601.009.080
2009-10
$154,038,030
535,000
1,606,200
228,907,000
84,297,030
(2,099,300)
$467.283.960
After Mr. Tyner presented a detailed overview of the proposed two-year budget, there was
discussion about the possible impacts from the State Budget and its effect on the Sanitation
District's budget. Mr. Tyner indicated that until the State Budget is finalized and adopted, it is
unknown how the Sanitation District and ratepayers would be adversely affected if property tax
revenues are reduced by the State.
(11) INFORMATIONAL ITEMS
No items were considered.
(12) CLOSED SESSION
There was no closed session.
• Mint.Jtes of the Administration Committee
June 12, 2008
Page 4
(13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
Board Vice Chair and Chair Elect for 2008/09 Doug Davert announced that Director Bill Dalton will
be leaving the Administration Committee and appointed as Vice Chair of the Operations Committee.
Director Freschi announced his departure from the OCSD Board of Directors, as he was elected to
the Serrano Water Board .
(14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
There were none .
(15) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 6:37p.m. The next regular Administration Committee
meeting is scheduled for July 9, 2008, at 5:00 p .m.
Submitted by:
~~
Committee Secretary