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HomeMy WebLinkAbout02-13-2008 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, February 13, 2008, at 5:00P.M. A meeting of the Administration Committee of the Orange County Sanitation District was held on February 13, 2008, at 5:00p.m., in the Sanitation District's Administrative Office. (2) Following the Pledge of Allegiance, a quorum was declared present, as follows: ADMINISTRATION COMMITTEE MEMBERS: DIRECTORS PRESENT: Mark Waldman, Chair Phil Luebben, Vice Chair Bill Dalton Jon Dumitru Rich Freschi Don Hansen Darryl Miller Joy Neugebauer Chris Norby Christina Shea Jim Winder Jim Ferryman, Board Chair Doug Davert, Board Vice Chair DIRECTORS ABSENT: Sal Tinajero STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance and Administrative Services Mike White, Controller Lilia Kovac, Committee Secretary Bob Geggie Paul Loehr OTHERS PRESENT: Brad Hogin, General Counsel Christine Telish, PIMCO Paul Reitz, PIMCO Richard Kikuchi, Lance, Soli & Lunghard (3) APPOINTMENT OF CHAIR PRO TEM FILED IN THE OFFICE OF THE CLERK OF THE BOARD ORANGE COUNTY SANITATION DISTRICT No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR FEB 27 2008 BY:_..._i _··<,.,;,..,·. ·..,...,....,..,.. Chair Waldman welcomed new members Directors Shea and Hansen. (6) REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth, did not give a report. Minutes of the Administration Committee February 13, 2008 Page2 (7) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administrative Services, did not give a report. (8) REPORT OF GENERAL COUNSEL Brad Hogin, General Counsel, did not give a report. (9) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the December 12, 2007 meeting of the Administration Committee. Directors Hansen and Shea abstained. END OF CONSENT CALENDAR (1 0) INFORMATIONAL ITEMS a. ADM08-01 Investment Management Strategies Christine Telish and Paul Reitz from PIMCO, briefly presented the past performance investment strategy review and results of portfolio performance, which outperformed the Sanitation District's investment policy baseline. (11) ACTION ITEMS a. ADM08-02 MOVED, SECONDED AND DULY CARRIED: 1) Approve a Purchase Order Contract with Lance, Soli & Lunghard, Certified Public Accountants renewing the second year of a two-year option for internal auditing services covering the period of March 1, 2008 through February 28, 2009 in the same not to exceed amount of $58,670 that was approved in the prior year; and 2) Direct Lance, Soli & Lunghard to perform specific internal auditing assignments as the Administration Committee deems necessary. b. ADM08-03 After a brief discussion and clarification of the intent, the motion was revised to bring back to the Administration Committee staff's long-term recommendation as needed. It was then: MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to authorize the expiration of the Additional Retiree Benefit Account (ARBA) agreement with Orange County Employees Retirement System (OCERS), and direct staff to administer the ARBA benefits to Minutes of the Administration Committee February 13, 2008 Page 3 retirees and to report back to the Committee staff's long-term recommendation as needed. c. ADM08-04 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to authorize Jim Ferryman, OCSD Chair, to enter into an agreement with Woodruff, Spradlin & Smart for legal services, appointing Bradley R. Hogin as Principal General Counsel with a rate schedule of $255/235/200/105 and automatic annual CPI increases. d. ADMOS-05 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve the budget assumptions to be used for the preparation of the FY 2008-09 and FY 2009-10 two-year budget. (12) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957(b}(1). There was no closed session. (13) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY Director Norby presented a brief overview of a tour of biosolids plant and field application in Kern County, and recommended that a group tour and public meeting be scheduled to meet with local lawmakers for land use discussions. Board Chair Ferryman reported that he had accepted a resolution of commendation from the Metropolitan Water District issued to the Orange County Sanitation District for the Groundwater Replenishment System. (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTJON AND STAFF REPORT There were none. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:20 p.m. The next regular Administration Committee meeting is scheduled for March 12, 2008, at 5 p.m. Submitted by: ~~~- Lilia Kovac Committee Secretary