HomeMy WebLinkAbout02-13-2008 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, February 13, 2008, at 5:00P.M.
A meeting of the Administration Committee of the Orange County Sanitation District was held on
February 13, 2008, at 5:00p.m., in the Sanitation District's Administrative Office.
(2) Following the Pledge of Allegiance, a quorum was declared present, as follows:
ADMINISTRATION COMMITTEE
MEMBERS:
DIRECTORS PRESENT:
Mark Waldman, Chair
Phil Luebben, Vice Chair
Bill Dalton
Jon Dumitru
Rich Freschi
Don Hansen
Darryl Miller
Joy Neugebauer
Chris Norby
Christina Shea
Jim Winder
Jim Ferryman, Board Chair
Doug Davert, Board Vice Chair
DIRECTORS ABSENT:
Sal Tinajero
STAFF PRESENT:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance and
Administrative Services
Mike White, Controller
Lilia Kovac, Committee Secretary
Bob Geggie
Paul Loehr
OTHERS PRESENT:
Brad Hogin, General Counsel
Christine Telish, PIMCO
Paul Reitz, PIMCO
Richard Kikuchi, Lance, Soli & Lunghard
(3) APPOINTMENT OF CHAIR PRO TEM FILED IN THE OFFICE OF
THE CLERK OF THE BOARD
ORANGE COUNTY SANITATION DISTRICT
No appointment was necessary.
(4) PUBLIC COMMENTS
There were no public comments.
(5) REPORT OF THE COMMITTEE CHAIR
FEB 27 2008
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Chair Waldman welcomed new members Directors Shea and Hansen.
(6) REPORT OF THE GENERAL MANAGER
General Manager, Jim Ruth, did not give a report.
Minutes of the Administration Committee
February 13, 2008
Page2
(7) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES
Lorenzo Tyner, Director of Finance and Administrative Services, did not give a report.
(8) REPORT OF GENERAL COUNSEL
Brad Hogin, General Counsel, did not give a report.
(9) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the December 12,
2007 meeting of the Administration Committee.
Directors Hansen and Shea abstained.
END OF CONSENT CALENDAR
(1 0) INFORMATIONAL ITEMS
a. ADM08-01 Investment Management Strategies
Christine Telish and Paul Reitz from PIMCO, briefly presented the past
performance investment strategy review and results of portfolio
performance, which outperformed the Sanitation District's investment
policy baseline.
(11) ACTION ITEMS
a. ADM08-02 MOVED, SECONDED AND DULY CARRIED: 1) Approve a Purchase
Order Contract with Lance, Soli & Lunghard, Certified Public Accountants
renewing the second year of a two-year option for internal auditing
services covering the period of March 1, 2008 through February 28, 2009
in the same not to exceed amount of $58,670 that was approved in the
prior year; and
2) Direct Lance, Soli & Lunghard to perform specific internal auditing
assignments as the Administration Committee deems necessary.
b. ADM08-03 After a brief discussion and clarification of the intent, the motion was
revised to bring back to the Administration Committee staff's long-term
recommendation as needed. It was then:
MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to authorize the expiration of the Additional Retiree Benefit
Account (ARBA) agreement with Orange County Employees Retirement
System (OCERS), and direct staff to administer the ARBA benefits to
Minutes of the Administration Committee
February 13, 2008
Page 3
retirees and to report back to the Committee staff's long-term
recommendation as needed.
c. ADM08-04 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to authorize Jim Ferryman, OCSD Chair, to enter into an
agreement with Woodruff, Spradlin & Smart for legal services, appointing
Bradley R. Hogin as Principal General Counsel with a rate schedule of
$255/235/200/105 and automatic annual CPI increases.
d. ADMOS-05 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to approve the budget assumptions to be used for the
preparation of the FY 2008-09 and FY 2009-10 two-year budget.
(12) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54957(b}(1).
There was no closed session.
(13) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF
ANY
Director Norby presented a brief overview of a tour of biosolids plant and field application in Kern
County, and recommended that a group tour and public meeting be scheduled to meet with local
lawmakers for land use discussions.
Board Chair Ferryman reported that he had accepted a resolution of commendation from the
Metropolitan Water District issued to the Orange County Sanitation District for the Groundwater
Replenishment System.
(14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTJON AND STAFF REPORT
There were none.
(15) ADJOURNMENT
The Chair declared the meeting adjourned at 6:20 p.m. The next regular Administration Committee
meeting is scheduled for March 12, 2008, at 5 p.m.
Submitted by:
~~~-
Lilia Kovac
Committee Secretary