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HomeMy WebLinkAbout10-10-2007 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF , THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, October 10,2007, at 5:00P.M. A meeting of the Administration Committee of the Orange County Sanitation District was held on October 10, 2007, at 5:00 p.m., in the Sanitation District's Administrative Office. (2) Following the Pledge of Allegiance, a quorum was declared present, as follows: ADMINISTRATION COMMITTEE MEMBERS: DIRECTORS PRESENT: Mark Waldman, Chair Phil Luebben, Vice Chair Steven Choi Bill Dalton Jon Dumitru Rich Freschi Darryl Miller Joy Neugebauer Chris Norby Ken Parker Sal Tinajero Jim Winder Jim Ferryman, Board Chair Doug Davert, Board Vice Chair DIRECTORS ABSENT: (3) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance and Administrative Services Mike White, Controller Lilia Kovac, Committee Secretary Norbert Gaia Bob Geggie Randy Kleinman Jeff Reed OTHERS PRESENT: Brad Hogin, General Counsel Shirish Patel, Lance, Soli & Lunghard Bryan Gruber, Lance, Soli & Lunghard r~U.~£~~.[ttE ~~l!iE OF ORANGE COUNTY SANirAW~~~CT OCT 24 2007 BY: I(, ----.;;;...;_,__ __ (5) REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report. (6) REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth, did not give a report. Minutes of the Administration Committee October 10, 2007 Page 2 (7) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administrative Services, did not give a report. (8) REPORT OF GENERAL COUNSEL Brad Hogin, General Counsel, did not give a report . (9) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the September 12, 2007 meeting of the Administration Committee. END OF CONSENT CALENDAR (1 0) ACTION ITEMS a. ADM07-49 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve a Professional Services Agreement with Aon Risk Services Inc., for an Owner Controlled Insurance Program Broker/Administrator (OCIP), Specification No. CS -2007-347BD, in an amount not to exceed 0.3955% of total construction value (minimum of $150,000/yr.), for a one-year period, with four additional one-year renewal options. (11) INFORMATIONAL ITEMS a. ADM07-50 Internal Audit Report-Groundwater Replenishment System Construction Agreement with the Orange County Water District. Mr. Shirish Patel and Mr. Bryan Gruber of Lance, Soli and Longhard, reported the results of their audit as directed by Subcommittee Directors Waldman, Parker and Luebben. Documentation was found to be in an overall reasonable order indicating OCSD had paid its agreed-upon share of costs. Expenses included within the audited billings were found to have been substantiated by supporting documentation. One proposed recommendation directed at the Sanitation District was included in the auditor's report to minimize inaccuracies. Minutes of the Administration Committee October 10, 2007 Page 3 b. ADM07-51 Additional Retiree Benefit Account (ARBA) Update Human Resources and Employee Relations Manager, Jeff Reed, informed the Administration Committee members that AB 1124 had just been signed by the governor, and may be considered in how the Sanitation District chooses to administer its retiree health insurance benefit. It was noted that the agreement with OCERS to administer ARBA will be expiring in December 2007. A detailed report will be provided at the November Administration Committee meeting. (12) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1). There was no closed session. (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (15) FUTURE MEETING DATES The next regular Administration Committee meeting is scheduled for November 14, 2007, at 5 p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 5:30 p.m . Submitted by: Lilia Kovac Committee Secretary H :\dept\agenda\Admin Committee\ 10071101007 Admin Minutes .doc