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HomeMy WebLinkAbout09-12-2007 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, September 12,2007, at 5:00P.M. A meeting of the Administration Committee of the Orange County Sanitation District was held on September 12, 2007, at 5:00p.m., in the Sanitation District's Administrative Office. (2) Following the Pledge of Allegiance, a quorum was declared present, as follows: ADMINISTRATION COMMITTEE MEMBERS: STAFF PRESENT: Jim Ruth, General Manager DIRECTORS PRESENT: Mark Waldman, Chair Phil Luebben, Vice Chair Steven Choi Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance and Bill Dalton Jon Dumitru Joy Neugebauer Chris Norby Ken Parker Sal Tinajero Jim Winder Rich Freschi Doug Davert, Board Vice Chair Jim Ferryman, Board Chair DIRECTORS ABSENT: Darryl Miller Administrative Services Mike White, Controller Lilia Kovac, Committee Secretary Norbert Gaia Laurie Klinger Jeff Reed Juanita Skillman Rich Spencer OTHERS PRESENT: Brad Hogin, General Counsel Ed Soong, PRAG Victor Hsu, Fulbright & Jaworski, LLP (3) APPOINTMENT OF CHAIR PRO TEM r8~ED IN THE OFFICE OF ORANGE~BU~~ ~fN~'irTo~~~~R,CT No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. SEP 2 6 2007 BY: 3<. -__,__[:_--..:.. __ _ I (5) REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report. (6) REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth, did not give a report. · Minutes of the Administration Committee September 12, 2007 Page 2 (7) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administration, provided a brief summary of various department activities; i.e., Owner Controlled Insurance Program (OCIP); Treasury management; investments, Comprehensive Annual Financial Report; staffing; Workers' Compensation program; and Proposition 218 notices. (8) REPORT OF GENERAL COUNSEL Brad Hagin, General Counsel, reported on the current negotiations with the Department of Education for the recovery of fair share of sewer fees for the last four years and future years. (9) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the June 13, 2007 meeting of the Administration Committee. b. ADM07-41 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 07 -_, Appointing Representatives for the District to Act as Agents on its Behalf in the Small Claims Courts of Orange County Judicial Districts, and Repealing Resolution No. OCSD 04-12. c. Item pulled for discussion. d. Item pulled for discussion. e . ADM07-44 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 07-_, Terminating the California Public Entity Insurance Authority Joint Powers Agreement. END OF CONSENT CALENDAR f. ADM07 -42 Director Davert requested clarification of methods available to ensure payment of permit fees. It was then, MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve the discharge of uncollectible debt owed by Expo- Dyeing & Finishing in the amount of $151,370.36. g. ADM07-43 Director Davert inquired about the possibility of securing debts for accounts that have defaulted, and directed General Counsel to investigate legal avenues. · Minutes of the Administration Committee September 12, 2007 Page 3 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve a Deferred Payment Agreement with Pacific Ocean Dyeing & Finishing in the amount of $224,981.99, for the collection of all charges and fees owed for sewer service charges and industrial discharge permit fees, for a two-year period, plus interest of 10% per annum . (1 0) ACTION ITEMS a. ADM07-45 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to authorize issuance of up to $300 million in new fixed-rate Certificates of Participation debt. b. ADM07-46 MOVED, SECONDED AND DULY CARRIED: (1) Approve a Consultant Services Agreement with Fulbright & Jaworski, L.L.P., to provide bond counsel services for a one-year period effective September 12, 2007, in a form approved by General Counsel, with option to renew for four one-year periods for an amount not to exceed $200,000 per year; and, (2) Approve a 10% contingency per year ($20,000). c. ADM07-47 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to authorize the General Manager to procure bids for the replacement of the Certificates of Participation Series 2006 Standby Purchase Agreement. (11) INFORMATIONAL ITEMS a. ADM07-48 Succession Management Program Update Human Resources and Employee Relations Manager, Jeff Reed, briefly reviewed the background and the history of the Succession Management Program. Employee Relations Supervisor, Rich Spencer, and Laurie Klinger, Human Resources Specialist, presented details of the program and its projected timetable. (12) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1). There was no closed session. (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR • Minutes of the Administration Committee September 12, 2007 Page4 ACTION AND STAFF REPORT There were none. (15) FUTURE MEETING DATES The next regular Administration Committee meeting is scheduled for October 10, 2007, at 5 p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 5:35 p.m. Submitted by: L11ia Kovac · Committee Secretary H :\dept\agenda\Admin Committee\0907\091207 Administration Minutes.doc