HomeMy WebLinkAbout09-12-2007 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, September 12,2007, at 5:00P.M.
A meeting of the Administration Committee of the Orange County Sanitation District was held on
September 12, 2007, at 5:00p.m., in the Sanitation District's Administrative Office.
(2) Following the Pledge of Allegiance, a quorum was declared present, as follows:
ADMINISTRATION COMMITTEE
MEMBERS:
STAFF PRESENT:
Jim Ruth, General Manager
DIRECTORS PRESENT:
Mark Waldman, Chair
Phil Luebben, Vice Chair
Steven Choi
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance and
Bill Dalton
Jon Dumitru
Joy Neugebauer
Chris Norby
Ken Parker
Sal Tinajero
Jim Winder
Rich Freschi
Doug Davert, Board Vice Chair
Jim Ferryman, Board Chair
DIRECTORS ABSENT:
Darryl Miller
Administrative Services
Mike White, Controller
Lilia Kovac, Committee Secretary
Norbert Gaia
Laurie Klinger
Jeff Reed
Juanita Skillman
Rich Spencer
OTHERS PRESENT:
Brad Hogin, General Counsel
Ed Soong, PRAG
Victor Hsu, Fulbright & Jaworski, LLP
(3) APPOINTMENT OF CHAIR PRO TEM r8~ED IN THE OFFICE OF ORANGE~BU~~ ~fN~'irTo~~~~R,CT
No appointment was necessary.
(4) PUBLIC COMMENTS
There were no public comments.
SEP 2 6 2007
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(5) REPORT OF THE COMMITTEE CHAIR
Chair Waldman did not give a report.
(6) REPORT OF THE GENERAL MANAGER
General Manager, Jim Ruth, did not give a report.
· Minutes of the Administration Committee
September 12, 2007
Page 2
(7) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES
Lorenzo Tyner, Director of Finance and Administration, provided a brief summary of various
department activities; i.e., Owner Controlled Insurance Program (OCIP); Treasury management;
investments, Comprehensive Annual Financial Report; staffing; Workers' Compensation
program; and Proposition 218 notices.
(8) REPORT OF GENERAL COUNSEL
Brad Hagin, General Counsel, reported on the current negotiations with the Department of
Education for the recovery of fair share of sewer fees for the last four years and future years.
(9) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the June 13, 2007
meeting of the Administration Committee.
b. ADM07-41 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to adopt Resolution No. OCSD 07 -_, Appointing
Representatives for the District to Act as Agents on its Behalf in the Small
Claims Courts of Orange County Judicial Districts, and Repealing
Resolution No. OCSD 04-12.
c. Item pulled for discussion.
d. Item pulled for discussion.
e . ADM07-44 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to adopt Resolution No. OCSD 07-_, Terminating the
California Public Entity Insurance Authority Joint Powers Agreement.
END OF CONSENT CALENDAR
f. ADM07 -42 Director Davert requested clarification of methods available to ensure
payment of permit fees. It was then,
MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to approve the discharge of uncollectible debt owed by Expo-
Dyeing & Finishing in the amount of $151,370.36.
g. ADM07-43 Director Davert inquired about the possibility of securing debts for
accounts that have defaulted, and directed General Counsel to investigate
legal avenues.
· Minutes of the Administration Committee
September 12, 2007
Page 3
MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to approve a Deferred Payment Agreement with Pacific
Ocean Dyeing & Finishing in the amount of $224,981.99, for the collection
of all charges and fees owed for sewer service charges and industrial
discharge permit fees, for a two-year period, plus interest of 10% per
annum .
(1 0) ACTION ITEMS
a. ADM07-45 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to authorize issuance of up to $300 million in new fixed-rate
Certificates of Participation debt.
b. ADM07-46 MOVED, SECONDED AND DULY CARRIED: (1) Approve a Consultant
Services Agreement with Fulbright & Jaworski, L.L.P., to provide bond
counsel services for a one-year period effective September 12, 2007, in a
form approved by General Counsel, with option to renew for four one-year
periods for an amount not to exceed $200,000 per year; and,
(2) Approve a 10% contingency per year ($20,000).
c. ADM07-47 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to authorize the General Manager to procure bids for the
replacement of the Certificates of Participation Series 2006 Standby
Purchase Agreement.
(11) INFORMATIONAL ITEMS
a. ADM07-48 Succession Management Program Update
Human Resources and Employee Relations Manager, Jeff Reed, briefly
reviewed the background and the history of the Succession Management
Program. Employee Relations Supervisor, Rich Spencer, and Laurie
Klinger, Human Resources Specialist, presented details of the program
and its projected timetable.
(12) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54957(b)(1).
There was no closed session.
(13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
There were none.
(14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
• Minutes of the Administration Committee
September 12, 2007
Page4
ACTION AND STAFF REPORT
There were none.
(15) FUTURE MEETING DATES
The next regular Administration Committee meeting is scheduled for October 10, 2007, at
5 p.m.
(16) ADJOURNMENT
The Chair declared the meeting adjourned at 5:35 p.m.
Submitted by:
L11ia Kovac ·
Committee Secretary
H :\dept\agenda\Admin Committee\0907\091207 Administration Minutes.doc