HomeMy WebLinkAbout02-14-2007 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE
, FINANCE AND ADMINISTRATION COMMITTEE
Orange County Sanitation District
WEDNESDAY, February 14, 2007, AT 5:00P.M.
A meeting of the Finance and Administration Committee of the Orange County Sanitation District
was held on February 14, 2007, at 5:00p.m., in the Sanitation District's Administrative Office .
(1) The roll was called and a quorum declared present, as follows:
FINANCE AND ADMINISTRATION STAFF PRESENT:
COMMITTEE MEMBERS: Jim Ruth, General Manager
DIRECTORS PRESENT: Bob Ghirelli, Assistant General Manager
Mark Waldman, Chair Lorenzo Tyner, Director of Finance and
Phil Luebben, Vice Chair Administrative Services
Steven Choi Jeff Reed, Human Resources and Employee
Bill Dalton Relations Manager
Rich Freschi Mike White, Controller
Darryl Miller Lilia Kovac, Committee Secretary
(2)
Joy Neugebauer Norbert Gaia
Chris Norby Bob Geggie
Ken Parker Juanita Skillman
Jim Winder
Doug Davert, Board Vice Chair OTHERS PRESENT:
DIRECTORS ABSENT:
Jon Dumitru
Sal Tinajero
Jim Ferryman, Board Chair
Brad Hogin, General Counsel
Shirish Patel
Richard Kikuchi
Ed Soong
Don Mclean
APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
FEB 28 2007 (3) PUBLIC COMMENTS
BY:_---..1_ .. -_<_. __ _ There were no public comments.
(4) REPORT OF THE COMMITTEE CHAIR
Chair Waldman did not give a report .
(5) REPORT OF THE GENERAL MANAGER
Jim Ruth, General Manager, did not give a report.
Minutes of the Finance and Administration Committee
February 14, 2007
Page 2
(6) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES
Lorenzo Tyner, Director of Finance and Administration, did not give a report.
(7) REPORT OF GENERAL COUNSEL
Brad Hogin, General Counsel, did not give a report.
(8) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a . MOVED, SECONDED AND DULY CARRIED: Approve minutes of the December 13, 2006
and the January 3, 2007 meetings of the Administration Committee.
b. ADM07-01 MOVED, SECONDED, AND DULY CARRIED: Approve change order
No. 1 to Purchase Order contract issued to Louis Allen International for
Management and Leadership Training services, authorizing an additional
$106,765, increasing the total contract amount not to exceed $153,015.
END OF CONSENT CALENDAR
(9) ACTION ITEMS
a. ADM07-02 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to:
(1) Direct staff to issue new fixed rate Certificates of Participation (COP)
debt sufficient to refund up to $280 million of COP Series 2003; and,
(2) Authorize the General Manager to negotiate and enter into a sole
source Consultant Services Agreement with Orrick, Herrington & Sutcliffe
to provide bond counsel and disclosure counsel services in an amount not
to exceed $125,000 .
b. ADM07-03 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve the selection of Alliant Insurance Services, Inc., to
serve as Property, Liability, and Workers' Compensation Insurance Broker
of Record for a one-year period commencing on March 1, 2007, with the
option to renew for an additional four one-year periods at an average
commission rate per line of insurance of eight (8) percent.
Directors requested a schedule of insurance activities be available prior to
policies are renewed.
• Minutes of the Finance and Administration Committee
February 14, 2007
Page 3
c. ADM07-04
d. ADM07-05
MOVED, SECONDED, AND DULY CARRIED: (1) Approve a Purchase
Order Contract with Lance, Soli & Lunghard, Certified Public Accountants,
renewing the first year of a two-year option for internal auditing services
for the period of March 1, 2007 through February 29, 2008 for the amount
not to exceed $58,670; and
(2) Direct Lance, Soli & Lunghard to perform specific internal auditing
assignments as the Finance and Administration Committee deems
necessary.
An oversight subcommittee with Directors Waldman, Luebben, and Parker
will meet with auditors and staff to give direction of focus of audit areas,
and will report to the Administration Committee.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve the FY 2007-08 budget assumptions and direct
staff to incorporate these parameters in preparing the FY 2007-08 budget
update.
(10) CLOSED SESSION
The Committee convened in Closed Session at 5:35 p.m. pursuant to Government Code Section
54957(b )(1 ). Confidential Minutes of the Closed Session held by the Finance and Administration
Committee have been prepared in accordance with California Government Code Section
54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential
Minutes of Board and Committee Closed Meetings.
(11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF
ANY
(12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
There were none.
(13) FUTURE MEETING DATES
The next regular Administration Committee meeting is scheduled for March 14, 2007 , at 5 p.m.
(15) ADJOURNMENT
The Chair declared the meeting adjourned at 5:48 p.m.
Submitted by:
~~
Lilia Kovac
Committee Secretary
H:\dept\agenda\FAHR\FAHR2006\11 06\110806 draft FAHR Minutes .doc