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HomeMy WebLinkAbout02-14-2007 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE , FINANCE AND ADMINISTRATION COMMITTEE Orange County Sanitation District WEDNESDAY, February 14, 2007, AT 5:00P.M. A meeting of the Finance and Administration Committee of the Orange County Sanitation District was held on February 14, 2007, at 5:00p.m., in the Sanitation District's Administrative Office . (1) The roll was called and a quorum declared present, as follows: FINANCE AND ADMINISTRATION STAFF PRESENT: COMMITTEE MEMBERS: Jim Ruth, General Manager DIRECTORS PRESENT: Bob Ghirelli, Assistant General Manager Mark Waldman, Chair Lorenzo Tyner, Director of Finance and Phil Luebben, Vice Chair Administrative Services Steven Choi Jeff Reed, Human Resources and Employee Bill Dalton Relations Manager Rich Freschi Mike White, Controller Darryl Miller Lilia Kovac, Committee Secretary (2) Joy Neugebauer Norbert Gaia Chris Norby Bob Geggie Ken Parker Juanita Skillman Jim Winder Doug Davert, Board Vice Chair OTHERS PRESENT: DIRECTORS ABSENT: Jon Dumitru Sal Tinajero Jim Ferryman, Board Chair Brad Hogin, General Counsel Shirish Patel Richard Kikuchi Ed Soong Don Mclean APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. FEB 28 2007 (3) PUBLIC COMMENTS BY:_---..1_ .. -_<_. __ _ There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report . (5) REPORT OF THE GENERAL MANAGER Jim Ruth, General Manager, did not give a report. Minutes of the Finance and Administration Committee February 14, 2007 Page 2 (6) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administration, did not give a report. (7) REPORT OF GENERAL COUNSEL Brad Hogin, General Counsel, did not give a report. (8) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a . MOVED, SECONDED AND DULY CARRIED: Approve minutes of the December 13, 2006 and the January 3, 2007 meetings of the Administration Committee. b. ADM07-01 MOVED, SECONDED, AND DULY CARRIED: Approve change order No. 1 to Purchase Order contract issued to Louis Allen International for Management and Leadership Training services, authorizing an additional $106,765, increasing the total contract amount not to exceed $153,015. END OF CONSENT CALENDAR (9) ACTION ITEMS a. ADM07-02 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1) Direct staff to issue new fixed rate Certificates of Participation (COP) debt sufficient to refund up to $280 million of COP Series 2003; and, (2) Authorize the General Manager to negotiate and enter into a sole source Consultant Services Agreement with Orrick, Herrington & Sutcliffe to provide bond counsel and disclosure counsel services in an amount not to exceed $125,000 . b. ADM07-03 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve the selection of Alliant Insurance Services, Inc., to serve as Property, Liability, and Workers' Compensation Insurance Broker of Record for a one-year period commencing on March 1, 2007, with the option to renew for an additional four one-year periods at an average commission rate per line of insurance of eight (8) percent. Directors requested a schedule of insurance activities be available prior to policies are renewed. • Minutes of the Finance and Administration Committee February 14, 2007 Page 3 c. ADM07-04 d. ADM07-05 MOVED, SECONDED, AND DULY CARRIED: (1) Approve a Purchase Order Contract with Lance, Soli & Lunghard, Certified Public Accountants, renewing the first year of a two-year option for internal auditing services for the period of March 1, 2007 through February 29, 2008 for the amount not to exceed $58,670; and (2) Direct Lance, Soli & Lunghard to perform specific internal auditing assignments as the Finance and Administration Committee deems necessary. An oversight subcommittee with Directors Waldman, Luebben, and Parker will meet with auditors and staff to give direction of focus of audit areas, and will report to the Administration Committee. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve the FY 2007-08 budget assumptions and direct staff to incorporate these parameters in preparing the FY 2007-08 budget update. (10) CLOSED SESSION The Committee convened in Closed Session at 5:35 p.m. pursuant to Government Code Section 54957(b )(1 ). Confidential Minutes of the Closed Session held by the Finance and Administration Committee have been prepared in accordance with California Government Code Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (13) FUTURE MEETING DATES The next regular Administration Committee meeting is scheduled for March 14, 2007 , at 5 p.m. (15) ADJOURNMENT The Chair declared the meeting adjourned at 5:48 p.m. Submitted by: ~~ Lilia Kovac Committee Secretary H:\dept\agenda\FAHR\FAHR2006\11 06\110806 draft FAHR Minutes .doc