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Home My WebLink About2008-10-15 Special Meeting - Strategic Planning i_ My. ORANGE COUNTY SANITATION DISTRICT O WZ rre Nis 0844 Ellie Avenue REVISED �Fwnt In Valley.CA 92JOB40tB Mailing Address S127 NOTICE OF SPECIAL MEETING P.O.Bor �cuntein Valley,CA 92728al27 www.oced.com Phone 2009 STRATEGIC PLAN UPDATE 1714)9622411 BOARD WORKSHOP Fax p14)962-0356 BOARD OF DIRECTORS Blaring ORANGE COUNTY SANITATION DISTRICT Anaheim Brea WEDNESDAY, OCTOBER 15, 2008 — 5:00 P.M. _ Buena Perk L}prose Fountain✓alley _ F„Ilermn ADMINISTRATIVE OFFICES �roan � 10844 ELLIS AVENUE Hboungton Beech FOUNTAIN VALLEY, CALIFORNIA 92708 Irwna www.ocsd.com La Has. Le Pelme Lola Alemita6 Newport Beech The special meeting of the Board of Directors of the Orange County Sanitation Orange District will be held at the above location, date and time. Plecends Sense Ana Seel Beach Stanza, TUsbn ✓Ile Park yorba Linda Coate Mesa Sanitary District Midway city Banks,District Irvine Ranch Wetar 0,90ct County of Orange we protect pubic health and Me environment by o-anding effective wastewater collection, baeonene,and recycling e4ii 4: AGENDA BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT ADMINISTRATIVE OFFICES 108" ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 SPECIAL MEETING RE: 2009 Strategic Plan Update Board Workshop r Wednesday, October 15, 2008 5:00 — 7:00 p.m., OCSD Board Room Workshop Facilitator Brent Ives, BHI Management Consulting 5:00 P.M. 1. Pledge of Allegiance Doug Davert, Chair Welcome and Opening Remarks Jim Ruth, General Manager 5:05 p.m. 2. Public Comments r 5:10 p.m. 3. Where We Are Today— an Update on Last Bob Ghirelli Year's Goals Page 3 Assistant General Manager r 5:30 p.m. 4. Where We're Going—Proposed New Goals . GWRS Page 6 Jim Herberg Director of Engineering Disinfection Page 7 Nick Arhontes Director of O & M r Environmental Footprint Initiative Ed Torres Page 8 Director of Technical Services Risk Register Page 9 Lorenzo Tyner • Human Resources Strategic Plan Director of Admin. Services Page 10 6:15 p.m. 5. Discussion of Proposed New Goals Board of Directors r Brent Ives, Facilitator 7:00 p.m. 6. Adjourn r 10/15/2008 r Page 2 I Agenda Posfing: In accordance with the requirements of California Government Code Section 54954.2,this agenda 6d has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item,including any public records distributed less than 72 hours prior to the meeting to all,or a majority of all,of the members of District's Board,are available for public inspection in the office of the Clerk of the Board,located at 10844 Ellis Avenue,Fountain Valley,Calitomia. Public Comments: Any member of the public may address the Board of Directors on specific agenda Rems. As determined by the Chair, speakers may be deferred until the specific dam is taken for discussion and remarks may L be limited to three minutes. If you Wish to speak,please complete a Speakers Form(located at the table outside of the Board Room)and give it to the Clerk of the Board. Meeting AdioummeM: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Govemment Code I � Section 54955(posted within 24 hours). L Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature 6y of the disability and the type of accommodation requested. _.-.............. :NOTICE TO DIRECTORS:To place items on the agenda for the Regular Meeting of the Board of Directors, ;items shall be submitted to the Clerk of the Board no later than the close of business 14 days preceding the j ;Board meeting. The Clerk of the Board shall include on the agenda all items submitted by Directors,the ;General Manager and General Counsel and all formal communications. L+ i ;General Manager James D. Ruth (714)593-7110 inAhOorsd.com ':Assistant General Manager Bob Ghirelli (714)593-7400 mhirNli(a ocsd.com (Clerk of the Board Perm/Kyle (714)593-7130 okvle(Mocsd.com 64 !Director of Engineenng Jim Herberg (714)593-7020 iherberg0oced.com !Director of Fin.&Admin Services Lorenzo Tyner (714)593-7550 Itvner(clocsd.com 'Director of Operations& Nick Amontas (714)693-7210 namontes(alocscl corn I Maintenance j 41 jDirector of Technical Services Ed Torres (714)593-7080 etorresitilocsd.con i _ _General Counsel Brad Holm— (714)415-1008 bhogin(or0s4aw.rom IL L L L i � u I u u 2 e e e e t a a e e e e e e a a e e e e Where We Are Today progress towards adopted goals Goal Completed Targeted for Completion FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 SARI Line Relocation—Work in conjunction with the County of Orange and the Federal Government to relocate the SARI Line by 2011. Management System for Environmental Compliance— • Implement a management control system for environmental compliance information that incorporates a dashboard-style report. • Implement management control system for the scope of environmental requirements. Contaminants of Potential Concern(CPC)—Complete three phase testing and analysis of 550+CPC, prepare report on findings . and recommendations, develop initial source control strategy if there are CPCs identified that require control. W Climate Change/Greenhouse Gases—Complete development of statewide emission Inventory protocol for publicly-owned . treatment works and submit mandatory emission inventory to the California Air Resources Board for FY 07-08. Engine Emission Compliance— . Complete study to evaluate alternatives for complying with lower emission limits in the South Coast Air Quality Management's Rule 1110.2. Initiate planning and design of demonstration testing of the most promising technology(s) identified in the study. • Complete demonstration testing and negotiate engine emission limits and schedule with SCAQMD. • Implement capital improvements or operations modifications in order to achieve compliance. Reclaiming SARI Line flows—Meet with stakeholders, develop a list of obstacles that need to be overcome to reclaim the SARI Line and develop a strategy to obtain regulatory approval of reclaiming SARI Line flows. Strategic and Business Plan—With Board concurrence,annually . . ♦ ♦ . . update and implement the Strategic Plan and Business Plan. I I 1 I I I I I I I 1 I I I 1 I I I 1 Goal Completed Targeted for Completion FY 09710 FY 1011. FY 11-12 , :FY 1243 FY 13-14-: Enterprise Information Technology Strategic Plan—Complete a District-wide information technology strategic plan. Review Interagency Agreements-. .. - • Conduct a comprehensive review of agreements with the Santa Ana Watershed Project Authority,and, if appropriate, reopen for discussion. • Conduct a comprehensive review of agreements with the Irvine Ranch Water District and,if appropriate, reopen for discussion. Complete Facilities Master Plan Update—Complete a comprehensive update of the Facilities Master Plan and obtain Board approval. Sewer Rate for Green Development—Submit for board approval - --- - - - anamendmenttosewerrateordinancewithincentivesfo green p developments. Business Accountability Charters—Create BACs for each department consistent with BACs developed by managers and supervisors. Local Sewer Services-Implement the Board's four recommendations based on findings of-staffs revenue adequacy - report.Continue to seek an asset transferto other agencies. Also - transfer other local assets back to cities that are not serving a true regional purpose Sustainable Biosolids Program— • Prepare proposal for selecting a technology to manage ♦ - - the remaining one-third.of our biosolids capacity. • Develop agreement • Implement management option. • Evaluate the feasibility of deep injection/methane recovery including commissioning a study of the . geological formations below Plants 1 and 2,and availability and acceptability of any existing wells t t l t I I I 1 I I I 1 I I I l I 1 It Goal Completed Targeted for Completion -CFy 09-10 PY 10-11 FY 11-12i FY:1233 FY:13.14 Sustainable Biosolids Program(continued)— • Monitor City of Los Angeles'deep injection project and . . . ♦ . evaluate the regulatory and public relations components of undertaking the project a Evaluate option of processing some of blosolids at the City of Los Angeles Terminal Island demonstration well. _ • Complete new in-county Compost Take-Back Program Plan strategy. • Conduct research to reduce the amount of biosolids produced Implement Energy Master Plan—After the completion of the plan,assess final recommendations to ensure adequate power resources and energy management. Odor Control-Implement Odor Control-Projects at Plant �^ (trickling filters)and Plant 2(solids loading facility)by 2016. Succession Plan—Implement the succession management plan including management training and the creation of a Leadership Academy. Space Planning Study.Recommendations—Complete relocation of staff housed In Information Technology Trailers,Administration Building,Control Center and Building 6. North County Yard—Open the North County Yard and training facility and complete the relocation of selected staff and equipment to the facility. Implement flex space for added agency-wide needs as appropriate. Safety and Health Strategic Plan-Develop and Implement a Safety and Health Strategic.Plan for all Sanitation District activities. : ._ Levels of Service. - Total Key Pefarmance Indicators 34 Total KPI's 26 s- Mel r r Groundwater Replenishment System r Why is this issue important to OCSD? The Orange County Sanitation District (OCSD) has shared in construction costs for Phase 1 of the Groundwater Replenishment (GWR) System with the Orange County Water District (OCWD), each agency paying equal shares of 50 percent. The first phase has been constructed to reclaim up to 70 million gallons per day (mgd) of water, and will defer the need for OCSD to construct a new ocean outfall. Ultimate planning for the GWR System allows for reclaiming up to 130 mgd. The major GWR System pipelines and other r components have been sized to accommodate this expansion; however, the advanced water purification facilities are sized for 70 mgd. OCSD has not committed additional funding for expanding the GWR System beyond the present phase. r The GWR System began operation in January 2008, and is presently producing about 45 mgd of product water, reducing OCSD's ocean discharge flow from 225 mgd to 180 mgd. r Completion of the Steven Anderson Lift Station (formerly Ellis Avenue Pump Station) will increase the amount of treated secondary effluent (specification water) available to OCWD, allowing GWR System production to increase to near 70 mgd. Goals Continue to strive for 104 mgd supply of specification water for reclamation with no r planned OCSD capital cost contribution for expansion of the GWR System Complete construction of Steven Anderson Lift Station in the fourth quarter of FY r 2008-09, and Continue to study the potential for treating flow from the Santa Ana River Interceptor at Reclamation Plant No. 1 to increase the supply of specification water for reclamation. r Desired Outcome ➢ Maximizing the production of GWR System product water to augment and protect r the Orange County groundwater basin with a goal of 70 mgd of product water by the end of FY 2008-09. r r r r 6 L L: Disinfection of Final Effluent L Why is this issue important to OCSD? OCSD began disinfection of our treated effluent in 2002 in response to two factors: _ • concern from the public that our effluent might be the cause or contributing to L elevated bacteria levels in Huntington State Beach, and • ocean monitoring data suggesting that on at least one occasion our effluent plume had come to within %, mile of the Newport Pier. Since 2002, evidence has shown that OCSD's effluent was not the source of shoreline L bacteria in Huntington Beach and that our plume is not coming to shore and creating a public health concern. The annual budget for adding chlorine to the effluent for disinfection and sodium bisulfde L to remove most of the chlorine before discharging to the ocean is approximately $7.0 million. Since OCSD's facilities were not originally designed with disinfection in mind, there are physical constraints to operating in an efficient manner. In 2006, staff believed that it was prudent to have an independent review of our disinfection program to determine if it is meeting the intended purpose of protecting public health in a cost-effective manner and not increasing risks to the marine environment. The 61 independent review panel was composed of nine members including a medical doctor, a wastewater engineer, a marine ecologist, a regulator, and a chemist among others. L Goals ➢ Through the National Water Research Institute (NWRI), commission a panel of L experts to review OCSD's disinfection program and provide feedback and recommendations I u ➢ Obtain final recommendations from the NWRI Panel on the appropriateness of our current disinfection program and alternatives that should be considered, and ➢ Develop and implement strategies for responding to the recommendations including demonstration testing, regulatory approval and outreach to stakeholders. I Desired Outcome (•' ➢ Cost effective program to sustain protection of public health associated with L bacteria in our effluent, and i ➢ Acceptance of any changes to our disinfection program by regulators, public and v stakeholders. L �i 7 r r Environmental Footprint Initiative Why is this issue important to OCSD? The issue of global climate change is gaining considerable interest from both the public and policy makers. As a public agency chartered with the mission to protect public health and the environment, OCSD should demonstrate leadership in this area. Moreover, wastewater operations consume large amounts of energy and produce green house gases (GHG). Despite the scientific disagreements about climate change, policy makers are addressing the issue. There are many opportunities for OCSD to also address these issues and shrink our environmental footprint. Goals ➢ Calculate the environmental footprint of OCSD's facilities Develop outreach materials describing green initiatives undertaken by OCSD > Evaluate additional initiatives that OCSD's Board should consider > Evaluate information from OCSD's research program on emerging green technologies, and r > Maximize the use of renewable fuels (digester gas). r Desired Outcome > Greater awareness of OCSD's sustainable initiatives r > Reduction in OCSD's environmental footprint through immediate greenhouse gas reduction measures, and > A plan for implementing future sustainable initiatives, r r 8 L L Updating OCSD's Risk Register L Why is this issue important to OCSD? L Many leading organizations are formally applying risk management processes to identify and manage risks across many aspects of their business. The formalization of risk management processes is a logical step towards increased accountability and u transparency placed on the Board and OCSD's management. I In February 2006, strategic level risk assessment and mitigation workshops were completed by OCSD's Executive Management Team and OCSD's Managers. _ In May 2006, the register was updated to include additional information and to ensure L alignment with current strategic plan. Assessment of these risks and their potential impacts must be identified, reviewed and L mitigated in alignment with OCSD's Strategic Plan. _ I Goals ➢ Identify and assess strategic and organization-wide risks facing OCSD and to develop a high level risk register 6o ➢ Identify mitigation measures that OCSD currently has in place 1 u Propose additional mitigation measures that OCSD considers appropriate to manage L Review of risk register to ensure it represents a balanced portfolio of the risks and that the mitigation strategies are appropriate Develop a plan to monitor the effect of mitigation strategies to ensure that controls _ are in place and effective u ➢ Develop a formal reporting process to the Board that includes possible revisions to _. the overall risk profile L Develop protocols to provide assurance to stakeholders that in the annual strategic _ business plan processes are in place to manage risks organization wide, and L. ➢ Develop an action plan of responsibilities and timeframes for follow-up. Desired Outcome u ➢ An update of the Risk Register including mitigation strategies (current and proposed) responsibilities, and timeframes. L V 9 Human Resources Strategic Plan r Why is this issue important to OCSD7 Human Resources (HR) management has become more complex, evolving from primarily processing employee transactions to serving as a business partner, change agent and leader. OCSD's most important asset is its workforce. As a generation of this workforce retires, OCSD must be prepared to fill vacancies and prepare the next generation for opportunities, including leadership continuity. m, The HR strategic plan provides the focus for HR, the outcomes to be achieved and the associated roles and competencies needed. It creates clarity for planning and allocating resources. A long-range HR strategy will assure that actions are aligned with OCSD's .. overall vision, mission, values, and strategies. Goals r Improve HR processes, systems and infrastructure to provide high levels of efficiency, quality, customer service and cost-effectiveness Develop leading practices in the recruitment, retention and development of our workforce Y Support and promote the health and well-being of the workforce Foster and maintain a working and learning environment that is inclusive, supportive and free from discrimination r Provide for organizational change initiatives through labor relations program that have been identified by management to grow a performance-based culture > Focus the HR community on the needs of its customers through programs such as recognition and succession management. Desired Outcome Design, develop, fund and implement HR policies, strategies, practices, systems, and tools to ensure OCSD has a workforce that meets the future needs of OCSD and the public it serves. 10 te FivemYear Strategic Plan OJNTY SANITgTjo�' Q A ¢ ci o � O� Board of • rs Strategic Planning Workshop October2008 5-Year Goals 27 % Complete FY 08-09 Accomplishments ♦ Business Accountability ♦ Succession Charters Management Plan ♦ Strategic Business Plan ♦ Compost Take-Back Program ♦ Management System for Environmental ♦ Deep Injection Study Compliance ♦ IT Strategic Plan 1 I I I ! 1 1 1 1 I I 1 1 1 ! 1 1 1 1 Levels of Service Targets w.ai¢ eeeomtaapao. o _ E.e¢eawEa�awa'�¢aec�� o e p Ee.emx:e mon wztim>:. a p w o.o„e.e,erq,e.,�waun watt k.woxcmq eutknedn s�OtE=naw¢m k.�:eP..mW. o o ® I EfLm�r.a to rc:YGeE. 0 C I�pt�Ma:ewsinaMe¢maCen�s�egenmtyo¢em. 0 Levels of Service Goals _ r.mec.a :.e a.NOSPn:e{i Goas o C p s-nzvrnsks So-exgc Can C i :eet¢�0¢l M¢pgen¢n[SPale¢<Fon 0 1 ' ::O'fyb[e f11Y/dnRni SPetagf GOtlS 9 Proposed New Goals for Strategic Plan Update ♦ GWR System ♦ Risk Register ♦ Disinfection ♦ Human Resources Strategic Plan ♦ Environmental Footprint Initiative GWR System ♦ Strive to recycle V �� 104 million gallons per day (produce 70 mgd) with no additional capital costs �� ♦ Complete the Steve Anderson Lift Station , __ .,...-,-,tea.^^_..--•--"+r'.�,,' ♦ Study the potential forte, y. reclaiming SARI water to increase flow to GWR System ♦ Recommendation : Reaffirm Board's commitment to GWR System expansion Disinfection ♦ Staff responded to 47 questions from the NWRI expert panel ♦ NWRI to provides recommendations forIloil OCSD to consider iiii . y H ONLY 1�f� i ♦ Recommendation: �go; Add goal to assess I x- modifying current practices _ _� Environmental Footprint Initiative ♦ Calculate environmental AIR footprint ♦ Describe current sustainable practices ♦ Evaluate additional initiatives ENERGY ♦ Maximize the use of renewable fuels ♦ Recommendation: Add this new goal to the Strategic Plan LAND WATER Risk Register ♦ Identify and assess -� Strategic Plan current and future risks and mitigation measures ♦ Review current risk register Business Plan � ♦ Monitor mitigation strategies p Pxl nu, s„„ � F aaq t 9uvness Plana VINO mw Plan MO&W FUn Plan phss ♦ Develop reporting process "POg..(ClPj and action plan to the Board ♦ Recommendation: Add new goal to reflect future risks Human Resources Strategic Plan ♦ Improve Human Resources processes, systems and infrastructure ♦ Develop leading practices in the recruitment, retention and development of our ! � � workforce M ♦ Provide for organizational change initiatives to grow a ` performance-based culture ♦ Recommendation: . Add this new goal to the Strategic Plan Discussion AV, GWR System Disinfection Environmental Footprint Other Ideas Risk Register Human Resources ? ? Strategic Plan L L L L L' U U U U L L L ORANGE COUNTY SANITATION DISTRICT L (714) 962-2411 www.ocsd.com L Mailing Address: P.O. Box 8127 Fountain Valley, Califomia 92728-8127 Street Address: L 10844 Ellis Avenue Fountain Valley, Carrfomia L 92708-7018 II U L STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the 2009 Strategic Plan Update Board Workshop to be held on October 15, 2008, was duly posted for public inspection in the main lobby of the District's offices on October 8, 2008. IN WITNESS WHEREOF, I have hereunto set my hand this 8� day of October 2008. Lilia Kovac Clerk of the Board Orange County Sanitation District H:%DEPT\AGENDAXPOSTING%COMMMEE POSTING CERTIFICATION FORKDOC y $6MI 1 a ORANGE COUNTY SANITATION DISTRICT C M6 iME MJ\P 'P NOTICE OF SPECIAL MEETING 9270E 7018 Malhg pECreaS P.O.Bm 8127 rswsae Vo" L 2009 STRATEGIC PLAN UPDATE 9272"127 BOARD WORKSHOP ~...d mm Ptwne (714)9822411 BOARD OF DIRECTORS Fee ORANGE COUNTY SANITATION DISTRICT _ (714)862U35E WEDNESDAY OCTOBER 15, 2008 — 5:00 P.M. Serving arena,,. Brea BIMn9 PflM DISTRICT'S ADMINISTRATIVE OFFICES OA-- 108" ELLIS AVENUE Poumm�l Uelky FOUNTAIN VALLEY, CALIFORNIA 92708 FAermn www.ocsd.com fa\fen Q\ I QVEIighyl BP9iY, _ bwla Le HaWa The special meeting of the Board of Directors of the Orange County Sanitation Le Pabna District will be held at the above location, date and time. — Luc 41am6o. n1114�Beer, Osw _ we�nua swm a,a $eaI BP.BCM S2mm� Ti yr Wn Pelf lbrte LMe OPsw Mesa 39 '0l . mew Lky BdnAby LAm4x h\fne RalrcM1 We Pr OI6b1R Gne+cy W Omye _ M prv2cy PuW6 heekh and me ernuw t by PrV NnO e{iectiw wastewater rvlleN4n.veavnent. anG,erys4ng. AGENDA BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 SPECIAL MEETING RE: 2009 Strategic Plan Update Board Workshop r Wednesday, October 15, 2008 5:00 — 7:00 p.m., OCSD Board Room Workshop Facilitator. Brent Ives, BHI Management Consulting 5:00 p.m. 1. Pledge of Allegiance Doug Davert, Chair Welcome and Opening Remarks Jim Ruth, General Manager 5:05 p.m. 2. Public Comments r 5:10 p.m. 3. Where We Are Today—an Update on Bob Ghirelli Last Year's Goals Assistant General Manager 5:30 p.m. 4. Where We're Going— Proposed New Goals r . GWRS Jim Herberg Director of Engineering r . Disinfection Nick Arhontes Director of O & M r • Sustainability Initiative Ed Torres Director of Technical Services Risk Register Lorenzo Tyner Human Resources Strategic Plan Director of Admin. Services 6:15 p.m. 5. Discussion of Proposed New Goals Board of Directors Brent Ives, Facilitator 7:00 p.m. 6. Adjourn 10/15/2008 L Page 2 Agenda Posting: In accordance with the requirements of California Government Code Section 54g54.2,this agenda L has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item,including any public records distributed less I than 72 hours prior to the meeting to all,or a majority of all,of the members of District's Board,are available for L public inspection in the office of the Clerk of the Board, located at 108" Ellis Avenue, Fountain Valley, California. Public Comments: Any member of the public may address the Board of Directors on specific agenda items. As V determined by the Chair,speakers may be deferred until the specific rem is taken for discussion and remarks may be limited to three minutes. If you wish to speak, please complete a Speaker's Form(located at the table outside of the Board Room)and give it to the Clerk of the Board. L Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). v Accommodations for the Disabled The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature Li of the disability and the type of accommodation requested. ._-._.... ......................................-._...-.-.-.-...-..--...-.....-.....-..-..-................-.._....------.-...-.-.-.....-..............-.._........ -._.............._....-._.................. iNOTICE TO DIRECTORS: To place items on the agenda for the Regular Meeting of the Board of Directors, ` items shall be submitted to the Clerk of the Board no later than the close of business 14 days preceding the Board meeting. The Clerk of the Board shall include on the agenda all items submitted by Directors,the General Manager and General Counsel and all formal communications. y General Manager James D. Ruth (714)593-7110 jruthralocstixom Assistant General Manager Bob Ghirelli (714)593-7400 rohirelliAocsd.ogm I Clerk of the Board Penny Kyle (714)593.7130 pkvleAccsd.com W Director of Engineenng Jim Herberg (714)593-7020 iherbergCdocsd.com Director of Fin.&Admin Services Lorenzo Tyner (714),%3-7550 ItvnerCctocstil Director of Operations 8 Nick Arhomes (714)593.7210 namontes(alocsd.com Maintenance L (Director of Technical Services Ed Tortes (714)593.7080 etorresRocsd.com lGerseral Counsel Brad H ....... ...._bh n ms-law. I� 4 It V L L L L Lr L I 1 1 I 1 1 1 1 1 1 1 l I 1 1 1 I 1 1 Where We Are Today progress towards adopted goals Goal Completed Targeted for Completion FY 09-10 FY 10-11 - FY 11-12 FY 12-13 FY 13-14 SARI Line Relocation—Work in conjunction with the County of Orange and the Federal Government to relocate the SARI Line by 2011. Management System for Environmental Compliance— • Implement a management control system for environmental compliance information that incorporates a dashboard-style report. • Implement management control system for the scope of environmental requirements. Contaminants of Potential Concern (CPC)—Complete three phase testing and analysis of 550+CPC, prepare report on findings . and recommendations, develop initial source control strategy if there are CPCs identified that require control. Climate Change/Greenhouse Gases—Complete development of statewide emission inventory protocol for publicly-owned . treatment works and submit mandatory emission inventory to the California Air Resources Board for FY 07-08. Engine Emission Compliance— • Complete study to evaluate alternatives for complying with lower emission limits in the South Coast Air quality Management's Rule 1110.2. Initiate planning and design . of demonstration testing of the most promising technology(s) identified in the study. • Complete demonstration testing and negotiate engine emission limits and schedule with SCAgMD. • Implement capital improvements or operations modifications in order to achieve compliance. Reclaiming SARI Line Rows—Meet with stakeholders, develop a list of obstacles that need to be overcome to reclaim the SARI . Line and develop a strategy to obtain regulatory approval of reclaiming SARI Line flows. Strategic and Business Plan—With Board concurrence,annually . ♦ . . update and Implement the Strategic Plan and Business Plan. Goal Completed Targeted for Completion :. FY OR-10 FY 10-11 FY 11-12. Fr-12-13 FY 13-14 Enterprise Information Technology Strategic Plan—Complete a . District-wide information technology strategic plan. Review Interagency Agreements— . Conduct a comprehensive review of agreements with the Santa Ana Watershed Project Authority,and,if appropriate, reopen for discussion. • Conduct a comprehensive review of agreements with the Irvine Ranch Water District and,Ifappropriate,reopen for discussion. Complete Facilities Master Plan Update—Complete a comprehensive update of the Facilities Master Plan and obtain Board approval. Sewer Rate for Green Development Submit for board approval - an amendmentto sealer rate ordinance with incentives forgreen �' } developments. Business Accountability Charters—Create BACs for each department consistent with BACs developed by managers and supervisors. [owl Sewer Services-Implement the Board's four. recommendations based on findings of staffs revenue adequacy report.Continue to seek an asset transWrto other agencies. Also ♦ . transfer other local assets back to cities that am not serving a true regional purposes - - Sustainable Biosolids Program— • Prepare proposal for selecting a technology to manage ... the remaining one-third of our biosolids capacity. • Develop agreement • Implementmanagementoption. - . • Evaluate the feasibility of deep injection/methane recovery including commissioning a study of the geological formations below Plants 1 and 2,and availability and acceptability of any existing wells [ t 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i 1 Goal Completed Targeted for Completion FY 0940 FY 10711 +. FY 11-12 FV:12.13 FY 1314`. _ Sustainable Biosolids Program(continued)— • Monitor City of Los Angeles'deep injection project and . . evaluate the regulatory and public relations components of undertaking the project • Evaluate option of processing some of biosolids at the City of Los Angeles Terminal Island demonstration well. • Complete new in-county Compost Take-Back Program . Plan strategy. • Conduct research to reduce the amount of biosogds .produced - Implement Energy Master Plan—After the completion of the plan,assess final recommendations to ensure adequate power resources and energy management. Odor control—Implement Odor Control Projects at Plant 1 . - (trickling filters)and Plant2'(solids loading facility)by 2016: Succession Plan—Implement the succession management plan including management training and the creation of a Leadership Academy. Space Planning Study Recommendations—Complete relocation of staff housed in Information Technology Trailers,Admin-rstration Building,Control Center and Building 6.' North County Yard—Open the North County Yard and training facility and complete the relocation of selected staff and . equipment to the facility. Implement Flex space for added agency-wide needs as appropriate. Safety and Health Strategic Plan—.Develop and implement a. Safety and Health Strategic Plan for all Sanitation District. activities. - Levels of Service Total Key Peformance Indicators 34 Total KPI's 26 Met r r Groundwater Replenishment System r Why is this issue important to the District? The Orange County Sanitation District(OCSD) has shared in construction costs for Phase 1 of the Groundwater Replenishment(GWR) System with the Orange County Water District (OCWD), each agency paying equal shares of 50 percent. The first phase has been constructed to reclaim up to 70 million gallons per day (mgd) of water, and will defer the need for OCSD to construct a new ocean outfall. Ultimate planning for the GWR System allows for reclaiming up to 130 mgd. The major GWR System pipelines and other components have been sized to accommodate this expansion; however, the advanced water purification facilities are sized for 70 mgd. OCSD has not committed additional funding for expanding the GWR System beyond the present phase. The GWR System began operation in January 2008, and is presently producing about 45 mgd of product water, reducing OCSD's ocean discharge flow from 225 mgd to 180 mgd. Completion of the Steven Anderson Lift Station (formerly Ellis Avenue Pump Station) will increase the amount of treated secondary effluent (specification water) available to the Water District, allowing GWR System production to increase to near 70 mgd. Goals • Continue to sbive for 104 mgd supply of specification water for reclamation with no planned OCSD capital cost contribution for expansion of the GWR System; • Complete construction of Steven Anderson Lift Station in the fourth quarter of FY 2008-09 and Continue to study the potential for treating flow from the Santa Ana River Interceptor at Reclamation Plant No. 1 to increase the supply of specification water for reclamation. Desired Outcome ➢ Maximizing the production of GWR System product water to augment and protect the Orange County groundwater basin with a goal of 70 mgd of product water by r the end of FY 2008-09. r r I W L Disinfection of Final Effluent u Why is this issue important to the District? The District began disinfection of our treated effluent in 2002 in response to two factors: L • concern from the public that our effluent might be the cause or contributing to elevated bacteria levels in Huntington State Beach and u • ocean monitoring data suggesting that on at least one occasion our effluent plume had come to within % mile of the Newport Pier. - Since 2002 evidence has shown that the District's effluent was not the source of L+ shoreline bacteria in Huntington Beach and that our plume is not coming to shore and creating a public health concern. L The annual budget for adding chlorine to the effluent for disinfection and sodium bisulfite to remove most of the chlorine before discharging to the ocean is approximately - $7.0 million. Since the District facilities were not originally designed with disinfection in L mind, there are physical constraints to operating in an efficient manner. In 2006, staff believed that it was prudent to have an independent review of our I disinfection program to determine if it is meeting the intended purpose of protecting L public health in a cost-effective manner and not increasing risks to the marine environment. The independent review panel was composed of nine members including a medical doctor, a wastewater engineer, a marine ecologist, a regulator, and a chemist among others. Goals v ➢ Through the National Water Research Institute (NWRI), commission a panel of experts to review the District's disinfection program and provide feedback and L recommendations; ➢ Obtain final recommendations from the NWRI Panel on the appropriateness of 4+ our current disinfection program and alternatives that should be considered and I ➢ Develop and implement strategies for responding to the recommendations b including demonstration testing, regulatory approval and outreach to stakeholders. j , V Desired Outcome ➢ Cost effective program to sustain protection of public health associated with L bacteria in our effluent and ➢ Acceptance of any changes to our disinfection program by regulators, public and v stakeholders V U r r Environmental Footprint Initiative r Why is this issue important to the District? The issue of global climate change is gaining considerable interest from both the public and policy makers. As a public agency chartered with the mission to protect public health and the environment, OCSD should demonstrate leadership in this area. Moreover, wastewater operations consume large amounts of energy and produce green house gases (GHG). Despite the scientific disagreements about climate change, policy makers are addressing the issue. There are many opportunities for OCSD to also address these issues and shrink our environmental footprint. Goals > Calculation of the environmental footprint of OCSD's facilities; ➢ Develop outreach materials describing green initiatives undertaken by OCSD; ➢ Evaluate additional initiatives that the OCSD Board should consider; r ➢ Evaluate information from OCSD's research program on emerging green technologies and r ➢ Maximize the use of renewable fuels (digester gas). r Desired Outcomes ➢ Greater awareness of the District's sustainable initiatives; ➢ Reduction in OCSD's environmental footprint through immediate greenhouse gas reduction measures and r > A plan for implementing future sustainable initiatives. L Updating the District's Risk Register W Why is this issue important to the District? Many leading organizations are formally applying risk management processes to L identify and manage risks across many aspects of their business. The formalization of _ risk management processes is a logical step towards increased accountability and transparency placed on the Board and District management. In February 2006, strategic level risk assessment and mitigation workshops were completed by the District's Executive Management Team and District Managers. In May 2008, the register was updated to include additional information and to ensure alignment with current strategic plan. Assessment of these risks and their potential impacts must be identified, reviewed and mitigated in alignment with the District's Strategic Plan. Goals u ➢ Identify and assess strategic and organization-wide risks facing the District and to develop a high level risk register; I 4 Identify mitigation measures that the District currently has in place; Propose additional mitigation measures that the District considers appropriate to L.i manage; > Review of risk register to ensure it represents a balanced portfolio of the risks L and that the mitigation strategies are appropriate; _ i ➢ Develop a plan to monitor the effect of mitigation strategies to ensure that �+ controls are in place and effective; _ > Develop a formal reporting process to the Board that includes possible revisions W to the overall risk profile; Develop protocols to provide assurance to stakeholders that in the annual strategic business plan processes are in place to manage risks organization wide _ and Develop an action plan of responsibilities and timeframes for follow-up. .. Desired Outcome u ➢ An update of the Risk Register including mitigation strategies (current and proposed) responsibilities, and timeframesL u r Human Resources Strategic Plan r Why is this issue important to the District? Human Resources (HR) management has become more complex, evolving from primarily processing employee transactions to serving as a business partner, change agent and leader. The District's most important asset is its workforce. As a generation of this workforce retires, the District must be prepared to fill vacancies and prepare the next generation for opportunities, including leadership continuity. The HR strategic plan provides the focus for FIR, the outcomes to be achieved and the associated roles and competencies needed. It creates clarity for planning and allocating resources. A long-range HR strategy will assure that actions are aligned with the District's overall vision, mission, values, and strategies. r Goals Improve HR processes, systems and infrastructure to provide high levels of efficiency, quality, customer service and cost-effectiveness. Develop leading practices in the recruitment, retention and development of our workforce. Support and promote the health and well-being of the workforce. > Foster and maintain a working and learning environment that is inclusive, supportive and free from discrimination. Provide for organizational change initiatives through labor relations program that have been identified by management to grow a performance-based culture. Focus the HR community on the needs of its customers through programs such as recognition and succession management. Desired Outcome 'r Design, develop, fund and implement HR policies, strategies, practices, systems, and tools to ensure OCSD has a workforce that meets the future needs of the r District and the public it serves. 1 I 1 1 1 l 1 i I 1 1 1 1 i 1 I l 1 1 ��JN�V SANITgT�o� a y Q x � 0 1 -o ti Five=Year Strategic Plan Update i • . • of • Strategic . • Workshop October2008 5-Year Goals 27% Complete FY 08-09 Accomplishments ♦ Business Accountability ♦ Succession Charters Management Plan ♦ Strategic Business Plan ♦ Compost Take-Back Program ♦ Management System for Environmental ♦ Deep Injection Study Compliance ♦ IT Strategic Plan Levels of Service Targets 9e a �e0n�o.. 0 t Evcrne mytl PrwaYr�uvpnr�en. 0 0 Q &raoarrom may mmmvs. 0 0 Q � RaEenefMtruYnsttepkbrm¢cbq pEk eeaitl+nE ee.pesev¢bwatrrmbq. 0 0 Q r>bye b.�s rMePr. 0 i EII'kn[MCe rccMM. 0 0 Q I+Vnantassvnede[aseb msy}nentpe0n. 0 0 Q CCSO vvi m¢veo/ib peMe. 0 ® � Levels of Service Goals �.xcatu Gotl Vely Stac:. _ :rbvnMW S¢n W9ep 5Pem¢c Wtls 0 0 • ..sreas Rncyes SPeteOC Goa'e 0 0 ,es¢neter llb pPmR50et�c0ceK 0 1 >•mbe Er.+mrctSPe¢O�c WaY 0 1 (j Proposed New Goals for Strategic Plan Update ♦ GWR System ♦ Risk Register ♦ Disinfection ♦ Human Resources ♦ Environmental Strategic Plan Footprint Initiative GWR System ♦ Strive to recycle 104 million gallons per day (produce 70 mgd) with no additional capital costs ♦ Complete the Steve Anderson ' Lift Station plenishme ♦ Study the potential for reclaiming SARI water 717 to increase flow to s' GWR System ♦ Recommendation : Reaffirm Board's commitment to GWR expansion Disinfection ♦ Staff responded to 47 questions from the NWRI expert panel rr, j Ir� � nll!1 i ♦ NWRI to provide ,; i Ilou�il recommendations for OCSD to consider L02 NaOCI) u ♦ Recommendation : Add = - M goal to assess modifying current practices — --- — — -- Environmental Footprint Initiative ♦ Calculate environmental footprint AIR ♦ Describe current sustainable practices ♦ Evaluate additional Initiatives ENERGY ♦ Maximize the use of - -= renewable fuels ` k y`�� ' ♦ Recommendation : Add _ IL this new goal to the Strategic Plan LAND WATER Risk Register ♦ Identify and assess current and future risks I Mission&Vision and mitigation measures Strategic Plan ♦ Guiding Principles Level of Service Review current risk register Risk Register Long Short-Term ♦ Monitor mitigation strategies Business Plan Asset Departmental Financial Staffing Facilities Management ♦ Develop reporting process Business Plans Plan Plan Master Plan Plan and action plan to the Board Ca pal Progmm(Cl P)Improvement ♦ Recommendation : Add new goal to reflect future risks Human Resources Strategic Plan ♦ Improve Human Resources processes, systems and infrastructure. ♦ Develop leading practices in the recruitment, retention IM wlp and development of our workforce. i ♦ Provide for organizational change initiatives to grow a ` performance-based culture. ♦ Recommendation : Add this new goal to the Strategic Plan Discussion GWR System Disinfection Environmental Footprint =,m, o, plan Other Ideas Risk Register Human Resources 99 Strategic Plan u Ui u u u Li L' L ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 u www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, Califomia 92728-8127 Street Address: y 10844 Ellis Avenue Fountain Valley, Califomia 92708-7018 u u � 1 _ ORANGE COUNTY SANITATION DISTRICT 9 42 1OB04 W`,^°e _10S" REVISED :,VellaV. 92�9�0,6 NOTICE OF SPECIAL MEETING 92�Fnw Val 927268127t27 XIMIW.aCXE.Cam m,ana 2009 STRATEGIC PLAN UPDATE (714)9 2-2411 BOARD WORKSHOP F- (7i4)962-0 56 BOARD OF DIRECTORS serv;n9 ORANGE COUNTY SANITATION DISTRICT Anaheim fires WEDNESDAY, OCTOBER 15, 2008 — 5:00 P.M. Buena PaN Cypress FaX,�m uaney ADMINISTRATIVE OFFICES F Xenan 10844 ELLIS AVENUE RurrGngmn React' FOUNTAIN VALLEY, CALIFORNIA 92708 _ mne www.ocsd.com La Habra La Palma _ Lvs Ala IJe�aeach The special meeting of the Board of Directors of the Orange County Sanitation Clange District will be held at the above location, date and time. Placentia Sans Ana Seal Beech 5lanlon Tustin ✓IM Pert Yw'be Gnde Casya Mesa Sen�ryOisa+r. M yCry Sang D,sb , Irvine Ranch W Ois a p>taX.ydpxnge y_ M pw public I eM and Me env nmen[by prc ding e//ccMx waYeweler co0ecbwi. GeetmM aM m%'ym rg AGENDA BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT ADMINISTRATIVE OFFICES 108" ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 SPECIAL MEETING RE: 2009 Strategic Plan Update Board Workshop Wednesday, October 15, 2008 5:00 — 7:00 p.m., OCSD Board Room Workshop Facilitator: Brent Ives, BHI Management Consulting 5:00 p.m. 1. Pledge of Allegiance Doug Davert, Chair Welcome and Opening Remarks Jim Ruth, General Manager 5:05 p.m. 2. Public Comments r 5:10 p.m. 3. Where We Are Today— an Update on Last Bob Ghirelli Year's Goals Page 3 Assistant General Manager 5:30 p.m. 4. Where We're Going— Proposed New Goals r • GWRS Page 6 Jim Herberg Director of Engineering • Disinfection Page 7 Nick Arhontes Director of O & M .d • Environmental Footprint Initiative Ed Torres Page 8 Director of Technical Services Risk Register Page 9 Lorenzo Tyner Human Resources Strategic Plan Director of Admin. Services Page 10 6:15 p.m. 5. Discussion of Proposed New Goals Board of Directors Brent Ives, Facilitator 7:00 p.m. 6. Adjourn 10/15/2008 Page 2 Aaenda Posting: In accordance with the requirements of California Government Code Section 64954.2,this agenda L has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda Rem,including any public records distributed less than 72 hours prior to the meeting to all,or a majority of all,of the members of District's Board,are available for public inspection in the office of the Clerk of the Board,located at 10844 Ellis Avenue, Fountain Valley,California. Public Comments: Any member of the public may address the Board of Directors on specific agenda items. As determined by the Chair,speakers may be deferred unfit the specific Rem is taken for discussion and remarks may be limited to three minutes. u If you wish to speak,please complete a Speaker's Farm(located at the table outside of the Board Rcom)and give it to the Clerk of the Board. u Meeting Adjournment. This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature y of the disability and the type of accommodation requested. ..---.--..............................._...._.................-............_......._............................-..........................._.._.........................................._................................_..............-.-.-_, y NOTICE TO DIRECTORS:To place items on the agenda for the Regular Meeting of the Board of Directors, items shall be submitted to the Clerk of the Board no later than the close of business 14 days preceding the Board meeting. The Clerk of the Board shall include on the agenda all items submitted by Directors, the General Manager and General Counsel and all formal communications. L General Manager James D. Ruth (714)593-7110 irulh(olocsd.com Assistant General Manager Bob Ghirelli (714)593.7400 mhirelliCalocsd.com Clerk of the Board Penny Kyle (714)593-7130 okyle(aocsd.com L Director of Engineering Jim Harberg (714)593.7020 iherbera(fl)ocsd.com Director of Fin. 8 Admin Services Lorenzo Tyner (714)593-7550 Itvner(alacsd.com Director of Operations 8 Nick Arhontes (714)593-7210 narhontestBiocsd.com I Maintenance 113irector of Technical Services Ed Tomes (714)593-7080 etarresRocsd.com (General Counsel Bred Horn (714)415.1008 ,bh in cuss-Iaw.com L L L � i N L IL W 2 1 1 1 t 1 1 l l 1 4 1 1 1 fl t fl 1 1 1 Where We Are Today progress towards adopted goals Goal Completed Targeted for Completion FY 09-10 FY 30-11 FY 11-12 FY 12-13 FY 13-14 SARI Line Relocation—Work in conjunction with the County of Orange and the Federal Government to relocate the SARI Line by 2011. Management System for Environmental Compliance— • Implement a management control system for environmental compliance information that incorporates a dashboard-style report. • Implement management control system forthe scope of . environmental requirements. Contaminants of Potential Concern (CPC)—Complete three phase testing and analysis of 550+CPC, prepare report on findings . and recommendations, develop initial source control strategy if there are CPCs identified that require control. Climate Change/Greenhouse Gases—Complete development of w statewide emission inventory protocol for publicly-owned . treatment works and submit mandatory emission inventory to the California Air Resources Board for FY 07-08. Engine Emission Compliance— • Complete study to evaluate alternatives for complying with lower emission limits in the South Coast Air Quality Management's Rule 1110.2. Initiate planning and design of demonstration testing of the most promising technology(s) Identified In the study. • Complete demonstration testing and negotiate engine emission limits and schedule with SCAQMD. • Implement capital improvements oroperations modifications in order to achieve compliance. Reclaiming SARI Line flows—Meet with stakeholders,develop a list of obstacles that need to be overcome to reclaim the SARI Line and develop a strategy to obtain regulatory approval of reclaiming SARI Line flows. Strategic and Business Plan—With Board concurrence, annually ♦ ♦ ♦ . update and implement the Strategic Plan and Business Plan. Goal Completed Targeted for Completion FYW1W FY 10711 FY 11-12 -FY 11-13 FYV1314': Enterprise Information Technology Strategic Plan-Complete a . District-wide information technology strategic plan. Review Interagency Agreements- - - • Conduct a comprehensive review of agreements with the Santa Ana Watershed Project Authority,and, if appropriate, reopen for discussion. • Conduct a comprehensive review of agreements with the Irvine Ranch Water District and,If appropriate,reopen for discussion. Complete Facilities Master Plan Update-Complete a comprehensive update of the Facilities Master Plan and obtain Board approval. Sewer Rate forGreen Development-Submit for board approval. an amendment to sewer rate ordinance with Incentives forgreen - - > developments. Business Accountability Charters-Create BACs for each department consistent with BACs developed by managers and supervisors. Local Sewer Services—Implement the.Board's four - recommendations based on findings of staffs revenueadequacy _ report.Continue to seek an assettransfer to other agencies. Also transfer other local assets back to cities that are not serving a true regional purpose.. Sustainable Blosolids Program- + . Prepare proposal for selecting a technologyto manage the remaining one-third of our biosolids capacity. • Develop agreement o - Implement management option. _. • Evaluate the feasibility of deep injection/methane recovery including commissioning a study of the . geological formations below Plants 1 and 2,and availability and acceptability of any existing wells I I 1 1 1 1 1 1 1 1 1 1 I 1 l 1 1 1 I Goal Completed Targeted for Completion FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 Sustainable Blosollds Program (continued)- • Monitor City of Los Angeles' deep injection project and ♦ . ♦ ♦ . evaluate the regulatory and public relations components of undertaking the project • Evaluate option of processing some of biosolids at the . City of Los Angeles Terminal Island demonstration well. • Complete new in-county Compost Take-Back Program Plan strategy. • Conduct research to reduce the amount of biosolids produced Implement Energy Master Plan-Aker the completion of the plan, assess final recommendations to ensure adequate power resources and energy management. Odor Control-Implement Odor Control Projects at Plant 1 . (trickling filters) and Plant 2 (solids loading facility) by 2016. Succession Plan- Implement the succession management plan including management training and the creation of a Leadership Academy. Space Planning Study Recommendations-Complete relocation of staff housed in Information Technology Trailers,Administration Building, Control Center and Building 6. North County Yard-Open the North County Yard and training facility and complete the relocation of selected staff and equipment to the facility. Implement Flex space for added agency-wide needs as appropriate. Safety and Health Strategic Plan-Develop and Implement a Safety and Health Strategic Plan for all Sanitation District activIties. Levels of Service Total key Peformance Indicators 34 Total KPI's 26 Met r Groundwater Replenishment System r Why is this issue important to OCSD? The Orange County Sanitation District(OCSD) has shared in construction costs for Phase 1 of the Groundwater Replenishment (GWR) System with the Orange County Water District (OCWD), each agency paying equal shares of 50 percent. The first phase has been constructed to reclaim up to 70 million gallons per day (mgd) of water, and will defer the need for OCSD to construct a new ocean outfall. Ultimate planning for the GWR System allows for reclaiming up to 130 mgd. The major GWR System pipelines and other components have been sized to accommodate this expansion; however, the advanced water purification facilities are sized for 70 mgd. OCSD has not committed additional funding for expanding the GWR System beyond the present phase. The GWR System began operation in January 2008, and is presently producing about 45 mgd of product water, reducing OCSD's ocean discharge flow from 225 mgd to 180 mgd. r Completion of the Steven Anderson Lift Station (formerly Ellis Avenue Pump Station)will increase the amount of treated secondary effluent(specification water) available to OCWD, allowing GWR System production to increase to near 70 mgd. r Goals ➢ Continue to strive for 104 mgd supply of specification water for reclamation with no planned OCSD capital cost contribution for expansion of the GWR System r ➢ Complete construction of Steven Anderson Lift Station in the fourth quarter of FY 2008-09, and r ➢ Continue to study the potential for treating flow from the Santa Ana River Interceptor at Reclamation Plant No. 1 to increase the supply of specification water for reclamation. r Desired Outcome D Maximizing the production of GWR System product water to augment and protect the Orange County groundwater basin with a goal of 70 mgd of product water by the end of FY 2008-09. r r wn r 6 L Disinfection of Final Effluent Why is this issue impottant to OCSD? L OCSD began disinfection of our treated effluent in 2002 in response to two factors: • concern from the public that our effluent might be the cause or contributing to elevated bacteria levels in Huntington State Beach, and ` • ocean monitoring data suggesting that on at least one occasion our effluent plume had come to within '/a mile of the Newport Pier. Since 2002, evidence has shown that OCSD's effluent was not the source of shoreline bacteria in Huntington Beach and that our plume is not coming to shore and creating a public health concern. The annual budget for adding chlorine to the effluent for disinfection and sodium bisulfite I to remove most of the chlorine before discharging to the ocean is approximately $7.0 Lr million. Since OCSD's facilities were not originally designed with disinfection in mind, there are physical constraints to operating in an efficient manner. In 2006, staff believed that it was prudent to have an independent review of our disinfection program to determine if it is meeting the intended purpose of protecting public health in a cost-effective manner and not increasing risks to the marine environment. The L independent review panel was composed of nine members including a medical doctor, a wastewater engineer, a marine ecologist, a regulator, and a chemist among others. Goals ➢ Through the National Water Research Institute (NWRI), commission a panel of experts to review OCSD's disinfection program and provide feedback and recommendations Obtain final recommendations from the NWRI Panel on the appropriateness of our current disinfection program and alternatives that should be considered, and > Develop and implement strategies for responding to the recommendations including demonstration testing, regulatory approval and outreach to stakeholders. Desired Outcome ` > Cost effective program to sustain protection of public health associated with bacteria in our effluent, and Acceptance of any changes to our disinfection program by regulators, public and 4 stakeholders. I u L 7 Environmental Footprint Initiative a+ Why is this issue important to OCSD? The issue of global climate change is gaining considerable interest from both the public and policy makers. As a public agency chartered with the mission to protect public health and the environment, OCSD should demonstrate leadership in this area. Moreover, m wastewater operations consume large amounts of energy and produce green house gases (GHG). Despite the scientific disagreements about climate change, policy makers are addressing the issue. There are many opportunities for OCSD to also address these .. issues and shrink our environmental footprint. Goals °" ➢ Calculate the environmental footprint of OCSD's facilities .. ➢ Develop outreach materials describing green initiatives undertaken by OCSD ➢ Evaluate additional initiatives that OCSD's Board should consider r ➢ Evaluate information from OCSD's research program on emerging green technologies, and ➢ Maximize the use of renewable fuels (digester gas). Desired Outcome ➢ Greater awareness of OCSD's sustainable initiatives ➢ Reduction in OCSD's environmental footprint through immediate greenhouse gas reduction measures, and ➢ A plan for implementing future sustainable initiatives. a. B W it Updating OCSD's Risk Register W Why is this issue important to OCSD9 r Many leading organizations are formally applying risk management processes to identify and manage risks across many aspects of their business. The formalization of risk management processes is a logical step towards increased accountability and �- transparency placed on the Board and OCSD's management. In February 2006, strategic level risk assessment and mitigation workshops were completed by OCSD's Executive Management Team and OCSD's Managers. In May 2008, the register was updated to include additional information and to ensure alignment with current strategic plan. Assessment of these risks and their potential impacts must be identified, reviewed and mitigated in alignment with OCSD's Strategic Plan. Goals Identify and assess strategic and organization-wide risks facing OCSD and to develop a high level risk register Identify mitigation measures that OCSD currently has in place L v Propose additional mitigation measures that OCSD considers appropriate to manage W D Review of risk register to ensure it represents a balanced portfolio of the risks and that the mitigation strategies are appropriate Develop a plan to monitor the effect of mitigation strategies to ensure that controls .. are in place and effective V Develop a formal reporting process to the Board that includes possible revisions to the overall risk profile Develop protocols to provide assurance to stakeholders that in the annual strategic L business plan processes are in place to manage risks organization wide, and L Develop an action plan of responsibilities and timeframes for follow-up. Desired Outcome An update of the Risk Register including mitigation strategies (current and proposed) responsibilities, and timeframes. L L 9 Human Resources Strategic Plan r Why is this issue important to OCSD? Human Resources (HR) management has become more complex, evolving from primarily processing employee transactions to serving as a business partner, change agent and leader. OCSD's most important asset is its workforce. As a generation of this workforce retires, ,. OCSD must be prepared to fill vacancies and prepare the next generation for opportunities, including leadership continuity. .. The HR strategic plan provides the focus for HR, the outcomes to be achieved and the associated roles and competencies needed. It creates clarity for planning and allocating resources. A long-range HR strategy will assure that actions are aligned with OCSD's overall vision, mission, values, and strategies. Goals Improve HR processes, systems and infrastructure to provide high levels of efficiency, quality, customer service and cost-effectiveness Develop leading practices in the recruitment, retention and development of our workforce Support and promote the health and well-being of the workforce '^ 'r Foster and maintain a working and learning environment that is inclusive, supportive and free from discrimination ➢ Provide for organizational change initiatives through labor relations program that have been identified by management to grow a performance-based culture �' ➢ Focus the HR community on the needs of its customers through programs such as recognition and succession management. Desired Outcome ➢ Design, develop, fund and implement HR policies, strategies, practices, systems, and tools to ensure OCSD has a workforce that meets the future needs of OCSD and the public it serves. r 10 StrategicFivemYear Update oJNSY SANlTgTjo'Y 2 � Q A ¢ o A � rFCT�N6 THE EN�\�0@ Board of • rs Strategic Planning Workshop October2008 5 -Year Goals 27% Complete FY 08-09 Accomplishments ♦ Business Accountability ♦ Succession Charters Management Plan ♦ Strategic Business Plan ♦ Compost Take-Back Program ♦ Management System for Environmental ♦ Deep Injection Study Compliance ♦ IT Strategic Plan I 1 I I I 1 I I I 1 1 1 1 1 1 1 1 1 1 Levels of Service Targets ..... GM 0Ne suns :ea Rmk nenn.�0v«.,,.pr•cn:. 0 0 � eeeawe,mgar. a I p Emm.wvMr.,.�m m.wvno�� 0 0 pe eeF.o�e b W 06bM5. 0 0 • y. RgiPe s:lMantpW[YwteMe h-pOtecpq qL4 hYN SN Oep ew.i[eb„eM«[Vwq. 0 0 • MmeOe Mts rebT'V. 0 1 j I:rammtewstsWkb%dMnW4peme0lpogrrn. 0 0 Levels of Service Goals r.uon:rcnlN SkV.r05ho Seetep[GOYs 0 0 • .,uznarP[nMnSaexgc Gogh 0 x eSrtweM MmeµmmlSeelCp[4oeh 0 1 p V \`/p44ye Hsbo'ment SPeupc GOeh 0 1 (� Proposed New Goals for Strategic Plan Update ♦ GWR System ♦ Risk Register ♦ Disinfection ♦ Human Resources Strategic Plan ♦ Environmental Footprint Initiative GWR System ♦ Strive to recycle —_ 104 million gallons per day - (produce 70 mgd) with no additional capital costs ♦ Complete the Steve Anderson Lift Station ♦ Study the potential for reclaiming SARI water to increase flow to GWR System ♦ Recommendation : Reaffirm Board's commitment to GWR System expansion Disinfection ♦ Staff responded to 47 questions from the _— NWRI expert panel .,i' ♦ NWRI to provide recommendations for - Jillr,li OCSD to considerLB CH ONLY L/� t1I ♦ Recommendation: 12 5X NCO Add goal to assess _ modifying current w practices ° _ Environmental Footprint Initiative ♦ Calculate environmental AIR footprint ♦ Describe current sustainable practices ♦ Evaluate additional initiatives ENERGY ♦ Maximize the use Aram n� of renewable fuels ♦ Recommendation: Y 1 Add this new goal t to the Strategic Plan LAND WATER Risk Register ♦ Identify and assess Strategic Plan current and future risks and mitigation measures ♦ Review current risk register Business Plan ♦ Monitor mitigation strategies Aaact Depa n...enul F� IMtIWI [ Stalling Facflhtles Management eusmexs Plain, Plan Master Plan Plan ♦ Develop reporting process `aP,.gr.in(CP)°°` and action plan to the Board ♦ Recommendation: Add new goal to reflect future risks Human Resources Strategic Plan ♦ Improve Human Resources processes, systems and infrastructure ♦ Develop leading practices in the recruitment, retention and development of our / 1 workforce 1p ♦ Provide for organizational change initiatives to grow a ` performance-based culture ♦ Recommendation: Add this new goal to the Strategic Plan Discussion -r- p-M 114c GWR System Disinfection Environmental Footprint Other , . Ideas Risk Register Human Resources ?? Strategic Plan u u u u u u u u u u u u ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.corn Mailing Address: L P.O. Box 8127 Fountain Valley, California u 92728-8127 Street Address: u 10844 Ellis Avenue Fountain Valley, Califomia 92708-7018 L Strategic Plan Board Workshop October 15, 2008 ACTIVE DIRECTORS NAME ENTITY REPRESENTING SIGN IN Antos, Charles City of Seal Beach v Bankhead, Don City of Fullerton Crandall, Larry City of Fountain Valley Dalton, Bill City of Garden Grove Davert, Doug City of Tustin Dumitru, Jon City of Orange Espinoza, Rose City of La Habra Ferryman,James Costa Mesa Sanitary District Hansen, Don City of Huntington Beach / Luebben, Phil City of Cypress Marshall, Patsy City of Buena Park Miller, Darryl G. Irvine Ranch Water District Moore, Roy City of Brea Neugebauer,Joy L. Midway City Sanitary Norby,Chris Board of Supervisors Parker, Ken City of Los Alamitos Reese, Brad City of Villa Park Shawver, David City of Stanton �`_ _• ' Shea, Christina City of Irvine ( '— Sidhu, Harry City of Anaheim JAW Tinajero, Sal City of Santa Ana Underhill,Constance City of Placentia Waldman,Mark City of La Palma Webb, Don Cily of Newport Beach f Winder, Jim City of Yorba Linda H:ldephgmo\15o1151IBS1DIRECTOR1Direators Sign In Sheel.dw Strategic Plan Board Workshop October 15, 2008 ALTERNATE DIRECTORS _�„ "pENTITY REPRESENTING," SIGN IN w;_ Aguirre,Joseph —City of Placentia Anderson,John City of Yorba Linda Ayer,Guy City of Fountain Valley BenavideA David City of Santa Ana Cadena, David City of Stanton Cavecche,Carolyn City of Orange Chamen,Henry City of Le Palma Choi,Stephen City of Irvine Daigle,Leslie City of Newport Beach Dow,Jim City of Buena Park Driscoll,Catherine City of Los Alamitos Garcia , Ron City of Brea Gomez,James City of La Habra Hardy,Jill City of Huntington Beach Jones,Steven City of Garden Grove Kring,Lucille City of Anaheim Krippner,AI Midway City Sanitary District .. Narain,Prakash City of Cypress Nguyen,Janet Board of Supervisors Ooten, Robert Costa Mesa Sanitary District J Palmer, Jim City of Tustin Quirk, Sharon City of Fullerton Reinhart,Douglas Irvine Ranch Water District Shanks,Gordon City of Seal Beach Ulmer,W.Richard City of Villa Park Hift4mcAlUR1516SMIRECTORTireelps Sign In Sheetdw ROLL CALL BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT MEETING DATE &TIME: (SHANKS) ........................ANTOS .........................� (QUIRK) ...........................BANKHFAD................... ✓ (AYER)........ ....................CRANDALL................... (JONES)... .....................DALTON....................... ✓ (PALMER).........................DAVERT...................... ✓ - (CAVECCHE)y ....DUMITRU ................... G✓ — (GOMEZ) ................ESPINOZA................... R� — (OOTEN)..✓.....................FERRYMAN...................LL — — — (HARDY) ...... ...... HANSEN ...................... ✓ — — — (NARAIN)..✓......................LUEBBEN..................... ✓ — — (DOW)...............................MARSHALL.................. ea� — — — (REINHART)..ff.................MILLER .........................yam — — (GARCIA)...Y.... .............MOORE . . . . . . .. . _ (KRIPPNER).. ...............NEUGEBAUER.............. _ (NGUYEN) ........................NORBY....................... -� — — (DRISCOLL)......................PARKER....................... — (ULMER)...........................REESE .............. ..... — (CADENA) .......................SHAWVER.................. _ (CHOI)...............................SHEA.......................... — (KRING) ............................SIDHU.......................... J✓ — (BENAVIDES)...................TINAJERO.................... G-/ (AGUIRRE) .......................UNDERHILL ................. ✓ — (CHAROEN)......................WALDMAN.................... — (DAIGLE) .........................WEBB .......................... ✓ — (ANDERSON) ...................WINDER ...................... — STAFF: Arhontes ✓ D ,� 'p Colson ✓ Ghirelli Herbe Kovac / ovac Kyle Ruth !`2Z<-�!/- a-"'^'� Torres I ✓ Tyner OTHERS: Ho in 08/27/08 H:\depNdmin\BS\DIRECTOR\Directors Roil Call doc STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Revised Agenda for the 2009 Strategic Plan Update Board Workshop to be held on October 15, 2008, was duly posted for public inspection in the main lobby of the District's offices on October 9, 2008. IN WITNESS WHEREOF, I have hereunto set my hand this 9'' day of October 2008. Lilia Kovac Clerk of the Board Orange County Sanitation District HADEPTWGENOMPOSTING\COMMITTEE POSTING CERTIFICATION FONM.DOC