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Home My WebLink About2006-10-25 ORANGE COUNTY SANITATION DISTRICT October 18, 2006 17141962-2411 NOTICE OF MEETING its: 17141 96 2-03 5 6 mailing address: BOARD OF DIRECTORS P.O. Ba.8127 ORANGE COUNTY SANITATION DISTRICT Poartsin valley.CA 92728-B127 m:reat add...: 10844 Ellis Avenue Pountein valley.CA WEDNESDAY October 25, 2006 — 7:00 P.M. 9270E-7018 Me mber SKr DISTRICT'S ADMINISTRATIVE OFFICES • 10844 Ellis Avenue times Fountain Valley, California 92708 Anaheim Brea Buena Perk Lypress Feems. Way The Regular Meeting of the Board of Directors of the Orange County Sanitation Fullerton Barden crow, District will be held at the above location, time and date. Hundn,tm Beach IrWne Le Habre , Le Palma Los Alamitos Newport Basch //I ofenge P ea Bard Se tary Santla Ann Said/Basch Stanton iusdn use Part FAHR COMMITTEE -Thursday, October 26,2006 at 7:00 p.m. Yorba Linea agents or areas• OMTS COMMITTEE -Wednesday, November 1, 2006 at 5:00 p.m. sanitary Districts PDC COMMITTEE -Thursday, November 2, 2006 at 5:00 p.m. cesre Masa FAHR COMMITTEE -Wednesday, November 8,2006 at 5:00 Midway city Y, P.m. water Districts GWR SYSTEM STEERING COMMITTEE -Monday, November 13,2006 at 5:30 p.m.@OCWD lrNne Rench LEGISLATIVE AFFAIRS -Tuesday, November 14, 2006 at 8:00 a.m. STEERING COMMITTEE - Wednesday, November 15, 2006 at 5:00 p.m, To maintain world-class leadership in wastewater and water resource management. mm BOARD MEETING DATES 'November 15, 2006 'December 20, 2006 January 24, 2007 February 28, 2007 March 28, 2007 April 25, 2007 May 23, 2007 June 27, 2007 •July 18, 2007 August 22, 2007 September 26 2007 October 24, 2007 `Meetings are being held on the third Wednesday of the month H.WWMAPublk Agaim13201BS1Pgenda12006 Meeting NokesWN010.2.dx I' BOARD OF DIRECTORS Me Uag Date To Btl.of Dir. 10/25/06 AGENDA REPORT ttemNumbe Run Number Orange County Sanitation District FROM: James D. Herberg, Director of Operations and Maintenance Originator: Simon L. Watson, Maintenance Manager SUBJECT: RATIFICATION OF SCHWING PUMP EMERGENCY PURCHASE ORDER GENERAL MANAGER'S RECOMMENDATION Ratify use of General Manager's emergency purchasing authority, Resolution No. OCSD 04-08, for Purchase Order No. 57613 issued to Schwing Bioset for the purchase of a Schwing Pump Hydraulic Power Pack and Controls system, for emergency replacement of the existing Hydraulic system for a total amount not to exceed $150,000 to include all services, delivery and taxes. SUMMARY • The Schwing Pump Hydraulic Power Pack and Controls package units at Plant 1 transfer biosolids from the belt filter press buildings to the truck loading station and have been in service for over 15 years (start up date of 211/1991). • These units are the heart of the biosolids removal system, without them OCSD can not move the biosolids from the belt filter presses to the truck loading facilities and onto the trucks for disposal. • One of the units (C-1) has failed and can no longer be repaired, as the needed original parts are no longer available. • With the failure of the C-1 unit, half of Plant No.1 now does not have a backup. Failure of a second unit would cause half of the dewatering process to shutdown, and this will not be adequate for the present Plant No. 1 flow. • The normal Board pre-approval process would have delayed the repair and increasing the risk of such a failure. Due to this risk and the 18-24 week delivery time need for the new unit, staff recommended that emergency purchasing procedures be used. • Project No. P1-101: Sludge Dewatering and Odor control at Plant 1 which could potentially replace this units is not scheduled to complete construction until late 2011 PRIOR COMMITTEE/BOARD ACTIONS None PROJECT/CONTRACT COST SUMMARY N/A C:Mmumenls aM Se ngslkyle\L l SeNnOSlTempamry Inlemet RSS%0D 84< 'ntla Report(SrJl q Emer my)Watsan 10.21t8.Cac Farm No..DW.103 Agwft RepW-BW m Dept 3W ReWsetl: 1024Yla0 Page 1 BUDGET IMPACT ® This item has been budgeted. (Line item: SP-3415803400) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) Capital funds from Project No. SP-34 Small Capital Equipment Replacement will be used. This project was created to replace existing equipment that is beyond economical repair or no longer supported and has a value in excess of$5,000 and a useful life of 5 or more years. ADDITIONAL INFORMATION The Schwing Pump Hydraulic Power Pack and Controls package units at Plant No. 1 transfer biosolids from the belt filter press buildings to the truck loading station and have been in service for over 15 years (start up date of 2/1/1991). During this time, they have operated almost constantly 24 hours per day, 7 days a week. One of the units (C-1) has failed and can no longer be repaired (original parts are not available).With the increase in biosolids resulting from the move to full secondary treatment, it is imperative that the Orange County Sanitation District (OCSD) has all the units operational to meet the operational requirements of the plant. Failure of the pump units is a threat to the continued operation of Plant No. 1, therefore operations has declared the repair of this equipment an emergency. Performance Criteria: Replacement of the Schwing Model 1100 S hydraulic power pack and control panel will bring the unit up to current equipment standards, allowing OCSD to have the ability to purchase manufactured specified OEM parts (which are no longer available for the old units). Schwing Bioset is the only company that can provide this equipment as they are the sole manufacturer of the unit. To restate, the Schwing units used at Plant No. 1 are the heart of the biosolids removal system, without them we can not move the biosolids from the digesters to the truck loading facilities and onto the trucks for disposal. With the failure of the C-1 pump, the "C" side now does not have a backup pump. Failure of a second pump would cause the "C"side of dewatering process to shut down and biosolids loading would be cut in half, and this will not be adequate for the present Plant No. 1 Flow. The normal Board pre approval process would have delayed the repair and increasing the risk of such a failure. Due to this risk and the 18-24 week delivery time, staff recommended that the emergency purchasing procedures be used. Investigation: Through Internet investigation and phone conversations, it was determined that Schwing Bioset is the only vendor that can provide a complete package needed to properly replace the power pack and controls system and integrate with the existing equipment. This is supported by Schwing Bioset being the only company to provide manufacturers recommended OEM parts and service. C.Omumenla aoM Seai,ga Ay ocal SeMnga\Tempa Imam.,Filar\O"UV g.d.Report(sUm g Ema ncy)Wa%on 10.2 .Eoc Foam No.DW-102 Agan0a ReW—Boal0 Dopl.32o ReirheE: t0Yt1/NM Page 2 Quotations and Bids: A quotation was requested from Schwing Bioset and a proposal was received on October 13, 2006 for the following services, manufacture of new power pack and controls to meet current pump specifications, installation of new power pack on site, connecting and testing of power pack to existing pump, for a contract price of $118,243.00. Schwing Bioset is the sole manufacturer for this style pump, no other quotes or bids were sought. ALTERNATIVES Use the normal purchasing and Board pre-approval process which would have added 4- 6 weeks to the purchasing process. If this alternative had been used the unit would not have been replaced for 22-28 weeks increasing the risk of failure of the backup unit. The failure would have reduced Plant No. 1 capability to process biosolids in half and thus the flow to Plant No. 1 would have to be reduced. CEQA FINDINGS N/A ATTACHMENTS None C? ddcnnenb am seNngs*yieLLnl Sedings\Ten%xxaq Internet Fbs%OLUWgende ReW(SU ng Emergency)Watson 16Ydadec F.NO.M-102 Agenda Report—Board De0L J30 R.JW: 10I2I 00 Page 3 b a October 25, 2006 MEMORANQALM TO: Chair and Members of the Board of Directors Orange County Sanitation District FROM: Jame? Ruth Interim General Manager, Orange County Sanitation District SUBJECT: October Status Report The following monthly report outlining the Districts progress is submitted for your consideration. 1. Joint Campus Substantial progress has been made in resolving traffic, safety and risk issues concerning the concept of a joint campus between the OCSD and OCWD agencies. A resolution outlining our commitment to continue working on this concept is being prepared and will be submitted for your consideration at the November board meeting. 2. Director of Engineering Resignation Dave Ludwin, our Director of Engineering has resigned to accept a position in the private sector. I will be submitting a replacement plan along with a reorganization plan to the Steering Committee and Board of Directors at the November board meeting. 3. Benefits Study Consultant John Bartel has met with the FAHR Committee and members of staff and has submitted a written report outlining benefit options and comparative data that our board may consider as we begin to structure our position for labor negotiations. Mr. Bartel will meet with the FAHR Committee on Thursday, October 26. 4. Streamlining of Board A presentation of recommendations to streamline the board was held at a special board meeting on Wednesday, October 18 with 18 members of the board attending. Several recommendations were introduced by board members in attendance and have been incorporated in a new draft which will be discussed at the October 25 and November 15 meetings. 5. Operational Reviews A peer review of the engineering CIP process is being conducted by a professional task force from the American Society of Civil Engineers. The review should be completed in November. Additional reviews are planned by our internal audit team in HR and Safety and Health. Distributed at Board Meeting Board of Directors Page 2 October 25, 2006 6. Management Training — "Profession of Management" Our fourth training session of our managers group was conducted on Wednesday, October 18. Final sessions will be conducted in November and December to complete this effort to build our bench and create a more effective team approach to managing the districts business. 7. SARI Line A meeting was held between participating agencies and the Irvine Company to discuss the status of alternate design plans that could possibly reduce relocation costs. All parties agreed to meet again after the November election when we will know the fate of the state bond issue and what potential financial support we might receive if it's successful. 8. Community Meeting Thursday, October 19 A community meeting was held at Eader Elementary School to address the residents concerns about odor, noise, dust and air pollution. Staff responded to the concerns and provided updated status reports on our construction progress and what measures we are taking to mitigate their concerns. Overall results of the meeting were positive. JDR:cs H:ldept1gmo11101110 AdminIRUTH JAMES1Status Repods 20DM102505 JDR Status report memo to eoard.doc SUPPLEMENTAL AGENDA BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING October 25, 2006— 7:00 P.M. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action,which need came to the attention of the Board subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee or Board meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Ad ournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). 16. Other business and communications or supplemental agenda items, if any. a. Proposal for Streamlining Board and Committee Functions Recommended Action: Provide Direction to Staff b. Ratify use of General Managers emergency purchasing authority, Resolution No. OCSD 04-08, for Purchase Order No. 57613 issued to Schwing Bioset for the purchase of a Schwing Pump Hydraulic Power Pack and Controls system, for emergency replacement of the existing Hydraulic system for a total amount not to exceed $150,000 to include all services, delivery and taxes. Wdept'agencIMBoard Agendast2006 Board Agendask102506 supplemental agenda—Final.doc (, i CALIFORNIA ASSOCIATION OF SANITATION AGENCIES LM11 MEMBERSHIP INFORMATION Via elec[ronfc mail TO: CASA Members FROM: Catherine Smith, Executive Director RE: AB 1234 Compliance DATE: October 24, 2006 As the AB 1234 compliance deadline of December 31, 2006 moves closer, we wanted to alert CASA members of another training option available to governing officials and managers. The Fair Political Practices Commission (FPPC) has launched an online Ethics Training course, which is available through the FPPC's website at: htto://iocalethics.fooc.ca.aov or www.localethics.fooc.ca.aov This online course is available without charge and is accessible 24/7. To take the course simply click on the link, read the various screens, and answer the self test questions. Once you have successfully finished the course, you must print the certificate of completion as your evidence of the training. Currently no electronic record is retained of those who successful complete the course online. Special thanks to the League's Institute for Local Government, the County of Monterey, AT&T Foundation, and other state and local agencies who assisted in the creation of the online AB 1234 Ethics Training course. If you have any questions or problems, contact: ab1234@fooc.ca.aov CASA will continue to offer AB 1234 workshops at future conferences to assist members with ongoing compliance requirements. CASA will provide a certificate of completion as proof of your participation. Remember, AB 1234 requires (among other things) that all local agencies that provide compensation, salary, or stipend to, or reimburses the expenses of, members of a legislative body must provide ethics training to local agency officials by January 1, 2007, and every two years thereafter. Please feel free to contact CASA at (916) 446-0388 if you have any questions. CASA • 1215 K Street, Suite 2290 ' Sacramento, CA 95814• (916)446.0388 (916) 231-2141 fax " www.casaweb.ora Distributed at '�A Board Meeting REVISED MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, September 27, 2006, at 5:30 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, September 27, 2006 at 5:30 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Jim Ruth, Interim General Manager Jim Ferryman, Chair Bob Ghirelli, Acting Assistant General Manager Doug Davert, Vice Chair Nick Arhontes, Director of Regional Assets and Carolyn Cavecche, Chair, OMTS Committee Services Tod Ridgeway, Chairman, PDC Committee Jim Herberg, Director of Operations and Darryl Miller, Chairman, FAHR Committee Maintenance Jim Silva, County Supervisor David Ludwin, Director of Engineering Steve Anderson, Past Board Chair Lorenzo Tyner, Director of Finance and Administrative Services Jim Burner, Engineering Supervisor Directors Absent: Norbert Gaia, Information Tech Analyst III Michael Gold, Legislative Affairs Liaison OTHERS PRESENT: John Linder, Engineering Manager Bradley R. Hogin, General Counsel Juanita Skillman, Records Manager Don Hughes Ryal Wheeler, Maintenance Supervisor Gail Garrett, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR • Chair Ferryman reported on the status of the SARI line Memorandum of Understanding (MOU) involving the five principal agencies (County of Orange [lead agency], OCSD, SAWPA, OCWD, and Riverside County). It is scheduled for consideration in October by the governing boards of each of the five agencies and our October Steering and Board agenda for approval. The MOU outlines roles and responsibilities for the design, construction, and financing of the project and development of a financial plan to pay for the project. Distributed at _Board Meeting Minutes of the Steering Committee Page 2 September 27, 2006 The joint Policy Committee made up of board members and GMs of each of the agencies will give policy direction and devise a financial plan;and the Technical Committee will oversee and direct the technical work at the direction of the Policy Committee The principals will meet sometime in the next two weeks to begin discussions. Chair Ferryman, Director Darryl Miller, General Manager Jim Ruth and Acting General Manager Bob Ghirelli will attend. • Chair Ferryman announced the upcoming committee meetings for October. A workshop will be held on Wednesday, October 18 at 5 p.m. to discuss GM's goals, as well as Board and Committee functions. • A corporate table has been reserved at the 2007 Economic Forecast Conference for Thursday, October 26, 2006 at the Hyatt Regency, in Irvine. Contact Gail Garrett if you wish to attend. (5) REPORT OF GENERAL MANAGER a. Status Report Interim General Manager Jim Ruth reviewed activities included in his September Status Report. • Bob Ghirelli has assumed his responsibilities as Acting Assistant General Manager. • The OCSD/OCW D Joint Campus report is scheduled for the October Steering and Board. • The first phase of mid-Management training has been completed. • A draft document of the Succession Plan is being distributed for comment and a report scheduled for the October FAHR Committee. • Meetings with Union representatives have been scheduled to discuss time frames for formal negotiations. • The revised Nepotism policy is more comprehensive and defines the authority of the General Manager. It was approved at the September FAHR Committee meeting. b. Legislative Affairs Michael Gold provided a legislative update on the Design-Build bill and outlined the key elements of Bighorn decision. • The Design-Build bill has died due to the inclusion of a provision by the public employee unions. Mr. Gold said we can introduce a bill at the beginning of the 2007 Legislative Session which will probably pass quickly since the local unions have already signed-off on the contracting and training provisions. • Director Anderson asked if staff was following the Bighorn decision related to Proposition 218 and water rates. Director Miller expressed the importance of the decision on his agency's setting of water rates and requested additional information from General Counsel. C. Interplant Gas Line Shutdown Minutes of the Steering Committee Page 3 September 27, 2006 Jim Herberg said the District interplant gas line does not meet Department of Transportation (DOT) physical and administrative requirements. He recommended decommissioning the line to get out of non-compliance with DOT regulations. Mr. Herberg Indicated that it would cost about$50.000 for a contractor to perform work to decommission the line, and that preparation of contract documents and bidding the work would extend our non-compliance by at least three months. Therefore, In the interest of time, staff is recommending that the work be contracted to Jamison Engineering as a sole-source. Jamison Engineering has performed similar work on the gas line in the past and can mobilize immediately. Following a lengthy discussion re costs and possible consequences, Committee members concurred with staffs recommendation to decommission the line now to come into compliance with DOT requirements. While the line Is out of service, staff will assess whether to re-commission the line in the long-term. (6) REPORT OF GENERAL COUNSEL In response to a request for clarification at the last month's meeting, General Counsel Brad Hogin said that lobbyist contracts cannot be based on percentage. (7) CONSENT CALENDAR ITEMS a. The minutes of the August 23, 2006 Steering Committee meeting were approved as drafted. END OF CONSENT CALENDAR (8) ACTION ITEMS a. MOVED, SECONDED AND DULY CARRIED: Direct staff to proceed with preparing California Environmental Quality Act documentation and conducting necessary public meetings for the annexation of nine remaining islands within the Orange County Sanitation District. b. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 06-21, Declaring Support of Proposition 1 E. Directors Carolyn Cavecche and Doug Davert opposed. (8) INFORMATIONAL ITEMS a. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. b. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. Minutes of the Steering Committee Page 4 September 27, 2006 (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY David Ludwin, Director of Engineering, reported that the CIP review will be perforated by the American Society of Civil Engineers at a cost of$26,000. A report will be forthcoming by the end of the year. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, October 25, 2006 at 5 p.m. A Legislative Goal Setting Workshop will be held prior to the Steering Committee meeting at 2:30 p.m. The next Board Meeting is scheduled for Wednesday, October 25, 2006 at 7 p.m. (14) CLOSED SESSION There was no closed session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:20 p.m. Submitted by: ail Garrett Steering Committee Secretary H We~np 41"MO CommXeoUMeWinuloslWl>CB SC MInNes OINFt 5 Jx Revised Proposal : Streamlining Board and Committee Functions �OJNI-j SANITAr/O� a 2 9 Q THE EN o s m c am October 25 , 2006EZ Committee Restructuring ♦ Reduce number of committees, from 8 down to 3 ♦ Keep monthly committee meetings on calendar and cancel if necessary due to lack of business ♦ Keep policy matters in committees ♦ Labor negotiations and budget policy stays with financial committee Steering Meets once a month Committee ♦ Advise Board on important policy matters ♦ Steer issues to appropriate committee ♦ Strategic planning ♦ Legislation ♦ Goals for general manager Agenda Reports ♦ Reduce number and content of agenda reports as proposed ♦ Maintain hard copy distribution of committee and board agendas Director' s Web Page ♦ Implement recommendation to create Director's web page ♦ Post routine monthly and quarterly status reports to web site Delegation of Authority ♦ Continue current DOA for general manager — $ 100 , 000 and up to 5% for amendments and change orders ♦ On a case-by-case basis , establish percent contingency for contracts and agreements approved by Committees ♦ On a case-by-case basis, establish percent contingency for contracts and agreements approved by Board of Directors Proposed Delegation of Authority ALL TYPES Agreements / Amendments Authority Contracts and Change Orders General <$I00,000 5% of contract value managed Manager by GM (no change) >$i 00,000 to Percent contingency based Committees <$200,000 on recommendations by GM and approved by Committee Board of Percent contingency based Directors '$200,000 on recommendations by GM and approved by Board Other Issues Raised by Board Members ♦ Formal process for nomination of Board Chair and Vice Chair ♦ Term limits for committee assignments, Committee Chair and Vice Chair and Board Chair and Vice Chair ♦ Changes to Board procedures 5 A N R ly r�a�L � n o -i 4 1�� THE �� OCSD Streamlining Workshop Director's comments and concerns 5 pm —October 18, 2006 Director Comment Sullivan Labor relations should be under the F &A committee. With spending authority increased, the GM amount seems high. Duvall Are director's not happy with the current make-up of things. What was the trigger for this workshop. FAHR is finally delving into meaty issues. Christy Expressed concern about PDC change order and sole source agreements as well as problems with the Board managing contracts under new format. Eckenrode Merging 5 committees into one is a concern. Length of meetings are sometimes long now—could go longer with less committees. Anderson Sub-committees were formed due to turmoil at the time. I trust management now—the Board should not micromanage. Very supportive of the concepts presented. Davert We hired Jim Ruth to manage—we need to let him do that. Sufficient checks/balances are now in place. Parker Overall, a great idea. Would like to consider tens limits for Chair, Vice Chair, Steering Committee and others. Leubben Likes the recommendations, but concerned that the Steering Committee would become a Super Committee. Other Board members would lose power. Now may not be the best time to do this. Complimented Jim Ruth's efforts. Thinks all committees may still need to meet monthly' Had length of service issues similar to Parker. Fresch! Labor negotiations should not be with Steering Committee— should be with FAHR. Doubling DOA—absolutely not! Committee agendas should be printed in hard copy format. Crandall Some concerns with DOA levels. Problems with committees meeting only every other month. Waldman Concerned that Steering Committee gets information way in advance of other committees. Duvall Complimented Jim Ruth. Wants no term limits for committees. Miller Concerned about committees being limited to business discussions without being able to raise policy issues. Cavecche Wanted an example comparing old vs. new agenda items. Wanted an example of policy vs. business issues. Expressed concern over eliminating non-essential agenda items. Staff is responsible for teaching the board. Still need a paper agenda. Wanted more explanation of the DOA changes. Liked the combined committee structure. Duvall Used the insurance example as a discussion of a policy issue at committee level. Leubben Savings on meeting costs have little value to an agency spending $1 million a day on CIP. Insisted that committees meet monthly or would not support changes. Freschi Voiced concerns about the chair and vice chair selection process. Shawver Maintain four major committees and role the smaller ones into them. Ferryman Send your questions and comments to Jim Ruth. Miller Hard to gauge all concerns in a group meeting. Suggested one on one meetings with all 25 Board members. Neugebauer Its an idea who's time has come. Meeting adjourned at 6:30 pm. Additional comments from Board members subsequent to the workshop. Marshall Maintain "Alternatives" section in agenda reports and include information re reimbursable vs. non-reimbursable costs for change orders. Committees should meet monthly Maintain a permanent seat on the Steering Committee for a member of the board of supervisors Suggested changes to Rules of Procedure (Res No. OCSD04-15): • log 3, (4) (a). allow Board Chair and Committee Chairs to introduce agenda items in addition to staff or legal counsel. • Pg 6, K. second paragraph, second line: define meaning of a "unanimous ballot" • Pg 10, (2). First paragraph: chairperson of a standing committee should not be allowed to unilaterally appoint special or ad hoc committees unless it is approved by a majority of the committee members. Suggested changes to Del. of Authority(Res No. OCSD04-08) • Pg 9, Sec 3.09, line 4: define which Division may make purchases. • Pg 36, Sec. 8.02.B: all out of country travel, including trips to Mexico and Canada, should require approval by the Board of Directors. Bankhead Maintain monthly meetings of the committees Maintain a permanent seat on the Steering Committee for a member of the board of supervisors Ridgeway If the number and content of agenda reports are reduced as proposed, build in a process to allow board members the opportunity to pull up the information for review if they have an issue or question about the item. The nomination process for Board chair and vice chair should include a requirement for candidates to submit a written statement to the board of directors outlining their experience and qualifications for the position and their platform I I Resolution No. OCSD 04-15 Rules of Procedure Excerpt re Election of Chairperson and Vice Chairperson of the Board Section 1(E)(4)(g): "A Chairperson and Vice Chairperson of the Board shall be elected by a majority vote of Directors at the regular meeting in June of each year, and will assume office July 1 St. The nominations for Chairperson shall be made at the regular Board meeting in May of each year, and the nominees may prepare a statement setting forth their qualifications for the office of Chairperson. The statements shall be mailed to members of the Board of Directors with the Agenda and other meeting material for the June regular meeting. The nominations and election for Vice Chairperson shall be made at the regular Board meeting in June of each year and shall be made immediately following the election of the Chairperson. The elected Vice Chairperson will assume office July 1st. The Chairperson and Vice Chairperson shall serve at the pleasure of a majority of the Directors. In the event the office of Chairperson becomes vacant due to resignation or retirement of the incumbent prior to the expiration of the regular term, the Vice Chairperson shall automatically succeed to the office of the Chairperson and shall continue to serve through the remainder of the regular term unless sooner removed by action of a majority of the Directors. In the event the office of Vice Chairperson becomes vacant prior to the expiration of the regular term, nominations and the election of a Director to serve in that capacity shall be conducted at the next regular Board meeting. The person so elected shall serve the balance of the regularly-scheduled term unless sooner removed as a result of action by a majority of the Directors. Subject to the provisions about serving at the pleasure of a majority of the Directors, the Chairperson shall not serve more than two consecutive one-year terms for which he/she has been elected to the office of Chairperson." Presentation to the Orange County Sanitation District N 1 rgT�oy Q N� THE ENS\ October 25 , 2006 Distributed at u s --Board Meeting TPA Service Team • Christopher Townsend , President • Sean Fitzgerald , Southern California Director • Heather Dion , Senior Associate • Jason Quimby, Associate Year- End Review Priority Legislation • AB 2951 (Goldberg) allows public agencies to charge other public institutions capacity fees and connection charges. OCSD position : support. Signed by the Governor. • SIB 1317 (Torlakson) reallocates property tax from enterprise special districts for the new power generation . OCSD position : oppose. Signed by the Governor • AB 573 (Wolk) modifies indemnity clauses for design and engineering related contracts. OCSD position: oppose. Signed by the Governor Year- End Review Coalition Building • In June, OCSD and TPA met with the Santa Ana Regional Board to discuss future opportunities for the District's grant program — specific to clean beaches funding and water quality discharge improvements. • In September, the new executive director of CASA, Catherine Smith , met with staff and toured the District's facilities. TPA is working with CASA to redefine the statutory definition of "recycled water" to include treated water that is discharged to the ocean , which would allow the District to become eligible for additional grant programs. Year- End Review Water/Wastewater Bonds • In early 2006 the legislature failed to pass legislation to place a water/wastewater bond on the November ballot. However, AB 140 was passed , placing Prop 1 E on the ballot — which includes $500 million in State Subvention funds. Prop 84 also includes $ 100 million in State Subvention funds. Currently, Orange County is owed approximately $ 125 million in backlogged subvention funding . • TPA is working with legislative leadership to begin developing principals for a water/wastewater bond for the 2008 ballot. There is the indication of support for a measure that deals solely with water and wastewater infrastructure on a statewide scale. What' s to Come • Legislation : • Enterprise Special District Property Tax Protection . • Trailer bill legislation related to the passage of the bond measures (specifically, Prop 1 E and Prop 84). • Redefining the statutory definition of recycled water that is treated and discharged to the ocean . Preparing for a 2008 Bond • TPA is working closely with legislators in Southern California and the Central Valley to develop policy principals for a 2008 bond that specifically allocates funding for infrastructure for water and wastewater projects. • Principals to be considered : 1 ) statewide significance benefiting at least 40% of the population ; 2) bond should pay for design , construction and environmental mitigation ; 3) infrastructure reliability. Questions? STATE OF CALIFORNIA) r ' ) SS. COUNTY OF ORANGE ) Pursuant to California Government Cade Section 54954.2, 1 hereby certify that the Notice and the Supplemental Agenda No. 2 for the Board of Directors meeting to be held on October 25, 2006, was duly posted for public inspection in the main lobby of the District's offices on October 20, 2006 IN WITNESS WHEREOF, I have hereunto set my hand this 20" day of October 2006. I IMGI� �rlv-«c Lilia Kovac Assistant Board Secretary Orange County Sanitation District H:\DEPT\AGENDA\POSTING\COMMITTEE POSTING CERTIFICATION FORM.DOC SUPPLEMENTAL AGENDA NO. 2 BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING October 25, 2006-7:00 P.M. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action,which need came to the attention of the Board subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above,not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Board Secretary's office at(714)693-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee or Board meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meelino Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). 16. Other business and communications or supplemental agenda items, if any. b. EMERGENCY REPAIR OF BIOSOLIDS TRANSFER PUMP AT RECLAMATION PLANT NO.1 Ratify an emergency sole source purchase order to Schwing Bioset for replacement of a Schwing biosolids transfer pump power pack in an amount not to exceed $150,000 to include all services, delivery and taxes. H:NepllagendalBoard Agendas%2M Board Agen JW102506 supplemental agenda No.2a.doc STATE OF CALIFORNIA) _• ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Supplemental Agenda for the Regular Board Meeting of Orange County Sanitation District to be held on October 25, 2006, was duly posted for public inspection in the main lobby of the Districts' offices on October 19, 2006. IN WITNESS WHEREOF, I have hereunto set my hand this 19" day of October, 2006. Penny M. IQ le, Board cretary Board of Directors Orange County Sanitation District HADEFRGMOM 50M 51 IB&FORMSNGENDA CERTIFICATION-SUPPLEMENTAL.DOC SUPPLEMENTAL AGENDA BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING October 25, 2006 — 7:00 P.M. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public Inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take Immediate action,which need came to the attention of the Board subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Board Secretary's office at(714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued; Items maybe continued from this meeting without further notice to a Committee or Board meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). 16. Other business and communications or supplemental agenda items, if any. a. Proposal for Streamlining Board and Committee Functions Recommended Action: Provide Direction to Staff H:\deptagenda\Board Agendas\2006 Board Agendas\042606 supplemental agenda.doc ROLL CALL BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT MEETING DATE & TIME: 104/06— 7:00 p.m. (SIMONIAN) .....................ANDERSON................... 6L w- (SHANKS) ........................ANTOS ......................... v — (WILSON) ........................BANKHEAD................... r _ (DUMITRU).......................CAVECCHE................... ✓ t]l3,�Lff. — (GARCIA)..........................CHRISTY..................... v (COLLINS)........................CRANDALL................... (ROSEN)...........................DALTON....................... ✓ i — (KAWASHIMA)..................DAVERT...................... r v (WINDER).........................DUVALL...................... (UNDERHILL)...................ECKENRODE................. v (SCHAFER) ......................FERRYMAN................... r (FAUTEUX).......................FRESCHI .............. ..... (CHOI)...............................KANG.......................... a a — (SONDHI)..........................LUEBBEN..................... r } SLL � �fr7�QY (DOW)...............................MARSHALL.................. Sii93 — — (REINHART).....................MILLER ......................... ✓ — (BEAUMAN)......................MOORE........................ r (KIRKPATRICK-PILGER) .NEUGEBAUER.............. ✓ — (DRISCOLL)......................PARKER....................... ✓ (WEBB) ............................RIDGEWAY................... v ✓ (DONAHUE) .....................SHAWVER.................. 0, — (HERNANDEZ) .................SIDHU.......................... &. a- (CORREA)........................SILVA........................... ' ✓ _ COOK (RODRIGUEZ)..................WALDMAN.................... v v STAFF: Arhontes ✓ Colson Ghirelli Herber v Kovac Kyle Ludwin ✓ ( �lur�vnaw Miles Ruth r V Torres ✓ Tyner ✓ �*^ n OTHERS: Ho in 09/20/06 V H:NdepMdminSS\DIRECTORTimdm Roll Call.dw STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for {{thhe��Regular Board Meeting of Orange County Sanitation District to be held on a,;LV— k d ,�2)006, was duly posted for public inspection in the main lobby of the Districts' offices on OCR ', , / . 2006. IN WITNESS WHEREOF, I have hereunto set my hand this 1f day of , 2006. �N� 74(4 Penny M. K , Secret Board of Directors Orange County Sanitation District HADEMHMPUBLIC AFFAIRSQ2MBSTORMVAGENDA CERTIFICATION.DOC ORANGE COUNTY SANITATION DISTRICT Date: October 18, 2006 Pleases To The Chair and Board of Directors 91C SW-2411 Orange County Sanitation District r.e 17141952d 156 From: James D. Ruth, Interim General Manager .Iw.x.e.mm m.urq.aer.n: Subject: Board Letter P.o Barn 8127 Fwrcein Valley.(A 92726.6127 OCSD to Host SSO-WDR Compliance Workshops .Dsst.4are..: 10644 alk A,xnue The California Water Environment Association (CWEA), in conjunction with several � Val*.M other professional wastewater associations,will be conducting four workshops in the 92709-7019 Santa Ana Regional Board's jurisdiction at the Orange County Sanitation District (OCSD)on Tuesday, November 7 and Wednesday, November 8. Two sessions will poan be held each day on the State Water Board's new electronic Sanitary Sewer Overflow(SSO) reporting system, one in the moming and one in the afternoon in the Cities Plant No. 1 Control Center Auditorium. An.haam Each four-hour class is specifically designed by CWEA for the state for staff Baana Pa k responsible for notification and reporting of SSOs. OCSD staff helped CWEA with c'.c product development. Participants will team up to tackle example SSO situations "" Fuvanes and report them in a database simulation to gain valuable training with the state's F"IlWIt,ermn P g 9 B .n �aa new online SSO reporting system. Hmbnglon Beach ry ne La Habra Participants will also receive general awareness information on the new statewide La Palma General Waste Discharge Requirements (GWDR) Order 2008-0003-DWO for tas Alamifas Nenyart Beach sanitary sewer systems including elements of a Sewer System Management Plan On,n9e (SSMP) required to be developed per the GWDR. Placentia same Me Seal Been, Information on the GWDR program, schedule, and requirements can be found at smnamnn www.cwea.org/sso. Registration is limited to 50 per half-day session. Online ✓a.PsH registration is available at www.cwea.ora/conferences. Please share this with city or rerbe uneB agency staff who may benefit from this training. C...tr 0 Or.ny. Similar sessions will be held late October thru mid November in the San Diego and 9..ro.rr Districts also LA Regional Board's jurisdictions. In 2007 other statewide venues will host this C"sra Mesa same training in the remainder of the Regional Board jurisdictions. Midway oty w.nr DiatHivts OCSD Conference Room Policy lrvina Panoh OCSD has established a policy effective January 1, 2007 to limit room reservations by outside groups to three months in advance. The demand for space for internal meetings has reached a point where OCSD needs to control meeting room usage by outside groups so that we can accommodate OCSD's staff needs. Outside groups are defined as public/community groups who are not sponsored by staff members, who would be responsible and attend the meeting. OCSD's new policy also includes a Facility Use Application and a $25/hr. fee for the use of our facilities. Tc maan[am.arid-class leade,sh,in eias[ewa[er and.aver rasa...e managemen[. Board of Directors Page 2 October 18, 2006 In addition, in the next few months OCSD will begin construction of a very large pump station located near the front entrance of Plant 1. The construction will take out a number of parking spaces in the Administration building parking lot and disrupt traffic coming into Plant 1 through the front entrance. OCSD reserves the right to cancel meetings if it is deemed necessary due to traffic and safety concerns. Coast Keeper Magazine Article Reprint Attached is a reprinted article about the Groundwater Replenishment System that ran in a recent issue of Coast Keeper Magazine. Additional copies are available for your personal use and distribution by contacting Bret Colson at 593-7120. If you would like more information on any of the above items, please call me. nn James D. Ruth Interim General Manager JDR: g X IOEPII II IP.GMBOARO LMEM3W%IWBOB Wp LTR WC Attachments O R A N G E C O U N T Y r > 1. "Of Sy u9 1 Aw v r t �i v i • w � l .T 4` �� k t 1 � - F. ! 1 Inside This Issue: Building the World's Largest Water Purification Facility in Orange County + ft ` !loll a � � .ate► GROUNDWATER REPLENISHMENT: A PURE SOLUTION TO ORANGE COUNTY'S WATER NEEDS • m E O a m r a m o ` r • a ' 2 Orange County Coasckeeper _ The water we drink today is the same recycled water that the dinosaurs drank. Through the natural water cycle, which is evaporation , condensation , precipitation and collection , Mother Nature has been purifying and re-purifying the same drinking water for billions of years . Orange County Coastkccper 3 The problem is, Mother Nature never banked on 30 million people living in semi-arid Southern California. p to this point,we've lived off our share Water District Board Member who recently went on of water from the Colorado River and one of the monthly public tours, the protection of our ' from Northern California. But now groundwater basin is imperative. "We must keep sea- with burgeoning populations in states water intrusion at bay,"said Chapman. "Our ground- like Nevada, Arimna water basin is a tremendous asset we and Colorado as well cant afford to lost." as agricultural and environmental Harry Koike,a Fountain Valley water needs,our imported water sup- resident, said he passes by the water ply is getting pinched. district facility everyday. Though he Conservation is important and - saw the construction going on, he we've come a long way over the last wasn't aware of the project until few decades, but Southern California attending the tour.Afterward, he said in general — and Orange County in he was impressed with the process. particular — needs a new, safe, and ` -w "They're taking bottled-water reliable source of local drinking quality (water) and percolating it water. Orange County Water District down into the aquifer," said Koike. has the solution. "The tour was very educational and The Groundwater Replenish- I'm glad I came." merit (GWR) System takes water Mike Markus, RE. is the from the Districts plant in Fountain t ' Assistant General Manager for the Valley and purifies it to near-distilled Orange County Water District as well wirer quality.The final product is 70as the He manager for the GWR million gallons per day of very pure System.. He conducts the monthly H2O. In fact, the water is so pure tours and explains the smreof-the-art that minerals need to be added to it process that starts with treated waste to stabilize the water before it can be water and ends up with purified water moved from the purification plant. that meets or exceeds all state and fed- Half of the purified water will be piped to oral drinking water requirements. Anaheim where it will percolate into the groundwater "Mother Nature has a four-step water purification basin. The other half will be injected along the coast process and so do we," said Markus: "Microfiltration, into Orange Counrys expanded scawater intrusion Reverse Osmosis, Ultraviolet Light with Hydrogen basin, which protects our groundwater basin from Peroxide, and finally Natural filtration." being contaminated with scawater. The process begins with water that goes through The Orange County Water District currently hosts several processes at [he Orange County Sanitation a tour of the facility in Fountain Valley on the fiat District. Once the water has been cleaned, a substsn- Saturday of every month at 9:00 a.m. to literally walk tial volume is directed to the Orange County Water people through the high-technology purification District for purification. process. The fiat step of the Water District's purification For Douglas Chapman, an East Orange County process is to pull the water through "straws" with 4 Orange County Coastkeeper i i r it j it r ' it rr 7 j 4�L� �• 1111 '+ .F, F ��y I 1 uWf YI .0 3 1 1 7■ aa- All .. ... jam. Vitt, la "Mother Nature has a four-step water purification process and so do we , " said Markus . "Microfiltration , reverse osmosis, ultraviolet light with hydrogen peroxide, and finally natural filtration . " Orange Counry Coastkc per 5 M f r r vas t To literally walk people through the high-technology purification process, the Orange County Water District hosts a tour of the facility in Fountain Valley on the first Saturday of every month at 9:00 a.m. 6 Orange County Coasrkccper I` ~ Opposite t for themselves just how the Guests on the tour get to see . • ?' some of those pipes are. f `` Winners of the Governor's Environment ft a[ and Economic ,} .4 _Wftu't� Xflt Leadership Awards. At- 4 _ • of the regularly ► • - • tours of the GWR F � microscopic pores in the sides of the straws. The President Philip Anthony. "The Groundwater microfiltration "straws" remove suspended solids, bac- Replenishment System will provide us with local con- teria and protozoa.Microfihration is the same technol- trol over a very high-quality water supply that helps ogy used to process fruit juices, soda beverages and make Orange County more drought-proof" baby food; and to sterilize some medicines that rannor In addition to reusing a valuable resource, the be heated. purification process uses one-half the energy required The next step in the process is a more familiar one to bring water here from Northern California. This —Reverse Osmosis or"RO." RO is the same technol- makes the GWR System both economically beneficial ogy used to produce many bottled waters. It is a very as well as environmentally sensitive. In fact, the project effective, high-pressure purification process that recently earned the states highest environmental screens out viruses, pharmaceuticals, minerals and honor, the 2005 Governor's Environmental and other impurities, allowing only water molecules and Economic Leadership Award. some low molecular weight compounds to pass "To be singled out as a leader in water reuse and through. water efficiency in California, a state known for its After that, the water is exposed to Ultraviolet Light innovative water conservation initiatives, validates the with Hydrogen Peroxide, which is both a disinfection efforts of everyone involved in planning and building system and an advanced oxidation purification process. the GWR System,"Anthony said. The result is near-distilled H2O. The GWR System will be ready to go online in Charles Daniher of Huntington Beach says he feels 2007. the science is sound. "Astronauts have been using recy- cled water in space for years. It was fascinating to see that this process is being analyzed at the molecular Brian Lochrie is a vice president with Rmbel public level. These guys really know what they're doing." Affairs in Lake Forest, CA. For more information about After purification, the water goes into Mother the Groundtater Replenishment System, log on to the Natures underground reservoir, Orange County's tcrbsite at wwtagwrrynem.com. To menx a spot on an groundwater basin, be pan of our future water supply upcoming GWR System Tour,please call(714)378-3333 mixing with water from Northern California, the or e-mail the Orange County Water District at Colorado River and the Santa Ana River. infoeocu'd eom. "Orange County needs to diversify its water sup- ply," said Orange County Water District Board Orange County Coastkeeper 7 Groundwater ww Replenishment System A Pure Solution to Orange County's Water Needs For more information, please write, call or e-mail: Orange County Water District P.O. Box 8300 Fountain Valley, CA 92728-8300 Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 714-378-3333 info@ocwd.com www.gwrsystem.com AGENDA BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING October 25, 2006 —7:00 P.M. 1. Invocation and Pledge of Allegiance (Brea— Director Roy Moore) 2. Roll Call 3. Consideration of motion to receive and file minute excerpts of member agencies relating to appointment of Directors, if any. 4. Appointment of Chair pro tem, if necessary 5. Public Comments 6. The Chair, General Manager and General Counsel present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. a. Report of Chair; consideration of Resolutions or recommendations, presentations and awards 1. Follow-up discussion re Streamlining Board and Committee Functions b. Report of General Manager C. Report of General Counsel 7. Ratifying payment of claims of the District, by roll call vote, as follows: ALL DISTRICTS 09/15/06 09/30/06 Totals $12,594,258.37 $24,184,642.95 DIRECTORS: Pursuant to Government Code Section 84308, you are required to disclose any campaign contribution greater than $250 received in the past twelve months from any party to a contract involving OCSD. This requires that you identify the contributor by name. Further, you may not participate in the decision making process to award a contract to such party. For reference, you are directed to the Register of Warrants as to all current contractors/vendors with OCSD. For the specks of Government Code Section 84308, please see your Director's Handbook or call the office of General Counsel. 10/25/06 Page 2 CONSENT CALENDAR 8. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Order the minutes for the regular meeting held on September 27, 2006, to be filed and deemed approved, as mailed b. (1) Ratify Change Order No. 1 to Plant 1, Underground Storage Tank Rehabilitation at Cengen Building, Job No. FE05-32, with Fleming Environmental, Inc., authorizing an addition of$33,570 and 181 additional days, increasing the total contact amount to $145,030 and 231 days; and, (2) Accept Plant 1, Underground Storage Tank Rehabilitation at Cengen Building, Job No. FE05-32, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Fleming Environmental, Inc. C. (1) Receive and file summons and complaint re Butler v. Orange County Sanitation District, Kings County Superior Court Case No. O6CO281, regarding the Petition for Prescriptive Easement, and, (2) Authorize General Counsel to appear and defend the interests of the District. END OF CONSENT CALENDAR d. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 9. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on September 27, 2006, to be filed. b. Approve a Memorandum of Understanding between the County of Orange, Orange County Water District, Santa Ana Watershed Project Authority and Riverside County Flood Control District for the protection and relocation of the SARI line, in a form approved by General Counsel. Non-Consent Calendar C. Consideration of items deleted from Steering Committee Consent Calendar, if any. 10/25/06 Page 3 10. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMITS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the regular meeting held on October 4, 2006,to be filed. b. Receive and file Collection facilities O&M Division—Business Practices Reinvention Effort Report dated September 2006. C. Approve a Consulting Services Agreement with Black&Veatch for the Ocean Outfall Booster Station (OOBS) Rehabilitation Assessment Study, Job No. J-99, for an amount not to exceed $175,002. d. Approve Change Order No. 1 to Purchase Order No. 102354 OB for purchase of Ferric Chloride, Specification No. C-2005-247, issued to Kemiron Pacific, for a unit price increase of$76.20 per dry ton for ferric chloride, increasing the total price to$434.00 per dry ton plus tax for an estimated amount of$3,255,000 for the period December 1, 2006 through November 30, 2007. e. Receive and file the 2006, 120-inch and 78-inch Outfalls Inspection Report and 120"778" Port Book reports prepared by Undersea Graphics, dated June 20, 2006. f. Approve the development and implementation of a Compliance Program with the sanitary sewer system Waste Discharge Requirements (WDR) as required statewide by State Water Resources Control Board Order No. 2006-0003-DWQ issued on May 2, 2006. OMTS Non-Consent Calendar g. Consideration of items deleted from OMTS Calendar, if any. 11. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE(PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the regular meeting held on October 5, 2006, to be filed. b. Accept Plant No. 1, Plant Water VFD Replacement, Job No. SP-94, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Shasta Electric, LP. 10/25/06 Page 4 C. (1)Approve plans, specifications, and addenda for P1 HR Building Fire Lane Access & Additional Parking, Job No. FE05-17, on file at the office of the Board Secretary; (2) Receive and file bid tabulation; (3) Reject all bids for P1 HR Building Fire Lane Access&Additional Parking; and, (4)Authorize readvertising for P1 HR Building Fire Lane Access&Additional Parking, Job No. FE05-17R. d. Ratify Change Order No. 3 to Headworks Improvements at Plant No. 2, Job No. P2-66, with J.F. Shea Construction, Inc., authorizing an addition of$416,788 and 32 calendar days, increasing the total contract amount to$193,141,700. e. Ratify Change Order No. 29 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of$67,329, increasing the total contract amount to $72,827,486. f. (1) Ratify Change Order No. 1 to Laboratory Rehabilitation, Job No. J-88, with Dalke & Sons Construction, Inc., authorizing an addition of$28,657 and 214 calendar days, increasing the total contract amount to $671,937; and, (2)Accept Laboratory Rehabilitation, Job No. J-88, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Dalke& Sons Construction, Inc. 9. (1) Ratify Change Order No. 12 to Gisler-Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler- Redhill North Trunk Improvements, Contract No. 7-41; and City of Tustin Project Nos. 6106 and 6151 with ARB, Inc., authorizing a deduction of$39,575, reducing the total contract amount to $21,963,535; (2) Ratify a Unilateral Change Order No. 13, authorizing an addition of$439,935, increasing the total contract amount to $22,403,470; and (3)Accept Gisler- Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler-Redhill North Trunk Improvements, Contract No. 7-41; and City of Tustin Project Nos. 6106 and 6151, as complete, authorizing execution of the Notice of Completion. h. (1)Approve a budget increase of$38,235 for Supplement No. 1 to the 1999 Strategic Plan Final Program Environmental Impact Report, Job No. J-40-5, for a total project budget of$946,235; and, (2)Approve Amendment No. 5 to the Professional Services Agreement with Environmental Science Associates, providing for additional environmental services for an additional amount of$5,706, increasing the total amount not to exceed $574,206. 10/25/06 Page 5 PDC Non-Consent Calendar i. Consideration of items deleted from PDC Consent Calendar, if any. 12. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on October 11, 2006, to be filed. b. Approve Amendment No. 1 to the agreement with the State of California, Department of Parks and Recreation, providing for a change to the billing methodology for sewer services for Bolsa Chica State Beach. C. Authorize extension of a service contract with Public Resources Advisory Group (PRAG)for financial advisory services for an additional five-year period effective November 2006. FAHR Non-Consent Calendar d. Consideration of items deleted from FAHR Consent Calendar, if any. 13. LEGISLATIVE AFFAIRS COMMITTEE Legislative Affairs Consent Calendar a. Meeting scheduled for October 10, 2006 was cancelled. Legislative Affairs Non-Consent Calendar b. Consideration of items deleted from Legislative Affairs Consent Calendar, if any. 14. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held on October 9, 2006, to be fled. GWRSSC Non-Consent Calendar b. Consideration of items deleted from GWRSSC Consent Calendar, if any. 10/25/06 Page 6 NON-CONSENT CALENDAR 15. Closed Session CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. a. Convene in closed session, if necessary 1. CONFERENCE WITH LEGAL COUNSEL RE. INITIATION OF LITIGATION (Government Code Section 54956.9(c)) Number of Potential Cases: 1 2. CONFERENCE WITH LEGAL COUNSEL RE.ANTICIPATED LITIGATION (Government Code Section 54956.9(b)) Significant Exposure to Litigation —Tort Claim from ARB, Inc. Number of Potential Cases: 1 3. CONFERENCE WITH LEGAL COUNSEL RE. EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Case: City of Los Angeles, et al., v. County of Kem, United States District Court, Central District of California, Case No. CV 06-5094-GAF(VBKx) b. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session 16. Other business and communications or supplemental agenda items, if any 17. Matters which a Director may wish to place on a future agenda for action and staff report. 18. Future Meeting Date: The next Board of Directors regular meeting is scheduled for November 15, 2006, at 7:00 p.m. 19. Adjournment 10/25/06 Page 7 Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action,it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action,which need came to the attention of the Board subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the manner as above,not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Board of Directors on specific agenda items or matters of general interest. As determined by the Chair,speakers may be defamed until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Board of Directors except as authorized by Section 54954.2(b). If you wish to speak,please complete a Speakers Form(located at the table outside of the Board Room)and give it to the Board Secretary. Consent Calendar:All matters placed on the Consent Calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the Consent Calendar by a Director,staff member or member of the public in attendance,there will be no separate discussion of these items. All items on the Consent Calendar will be enacted by one action approving all motions,and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the Consent Calendar shall be considered in the regular order of business. Members of the public who wish to remove an item from the Consent Calendar shall,upon recognition by the Chair.stale their name.address and designate by number the item to be removed from the Consent Calendar. The Chair will determine if any items are to be deleted from the Consent Calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee or Board meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Board Secretary's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must soectty,the nature of the disability and the Noe of accommodation requested. 10/25/06 Page 8 NOTICE TO DIRECTORS:To place items on the agenda for the Regular Meeting of the Board of :Directors, items shall be submitted to the Board Secretary no later than the close of business 14 days .preceding the Board meeting. The Board Secretary shall include on the agenda all items submitted by :Directors,the General Manager and General Counsel and all formal communications. .Interim General Manager James D. Ruth (714)593-7110 i"h(dacsd.com Acting Assistant General Manager Bob Ghirelli (714)593-7400 mhirel igi�ocs&wm ;Board Secretary Penny Kyle (714)593-7130 ukvle@ocsd.corn Mirector/Engineering David Ludvnn (714)593-7300 dludvrina-0cad com Direolor�nance&Admin Services Lorenzo Tyner (714)593-7550 Ityneraocsd.com Director/Information Technology Patrick Miles (714)593-7280 omiles(docsd.cem iDirector/Operations& Maintenance Jim Herberg (714)593-7020 iherbero0ocsd.com ;Acting Director/Technical Services Ed Torres (714)593-7080 etonesB)ocsd.cem Director/Regional Assets& Services Nick Arhomes (714)593-7210 namomes(alocsd oom ;General Counsel _Brad_Hogin 71( 4)564-2808 _bho in s-law.com _ H:WepMagendaS8 rd Agendas\2006 Board Agendas\102506 ageMa.dm t Meeting Date To 8d gl Dlr. BOARD OF DIRECTORS t0lzsios J AGENDA REPORT Rem Numbe item Numbe Orange County Sanitation District FROM: Lorenzo Tyner, Director of Finance and Administrative Services Originator: Lenora Crane, Executive Assistant SUBJECT: PAYMENT OF CLAIMS OF THE ORANGE COUNTY SANITATION DISTRICT GENERAL MANAGER'S RECOMMENDATION Ratify Payment of Claims of the District by Roll Call Vote. CONFLICT OF INTEREST NOTIFICATION Pursuant to Government Code Section 84308, you are required to disclose any campaign contribution greater than $250 received in the past twelve months from any party to a contract involving the Orange County Sanitation District. Further, you may not participate in the decision making process to award a contract to such party. For reference, you are directed to the Register of Warrants as to all current contractors/vendors with the District. In general, you must disclose the basis of the conflict by identifying the name of the firm or individual who was the contributor. For the specifics of Government Code Section 84308, please see your Director's Handbook or call the office of General Counsel. SUMMARY See attached listing. PRIOR COMMITTEE/BOARD ACTIONS N/A PROJECT/CONTRACT COST SUMMARY N/A Form N0.M-1024 IpwW Rw -FMR Oep ]20 0.wne] t0118(lCLB Page 1 BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS 1. Copies of Claims Paid reports from 09/01/06 to 09/15/06 and 09/16/06 to 09/30/06 Form No,DV 10 Ppsiea Re -FMR Cepl ]YJ RmxE: 1bIG2Wb Page 2 Claims Paid From 09101106 to 0S115106 Wama Nm Vendor Amount Description Accoutre Payable-Warrants, 84076 Black&Veatch Corporation S 292.350.64 Engineering Services P1-102&J-A B0079 Carollo Egan em 40,949.95 Professional Services Pl-Tt 84080 IPMC do Pmsons 871,840.00 Engineering Services-Integrated ProgramlProject Management.Temporary Staffing,Mat'l.&Supplies U081 KemBon Companies,Inc- 135.860.60 Ferric Chloride 84082 Malcolm Pimb,Inc. 101.296.76 Professional Services 5-50,1-24&1.10 84083 MOB Consulting 43,032.36 Prolica l Surveying Services 1-24 a4084 Mogen Company 29705.64 Installation of Brendan W rich 840 S NRG Thermal Services.L.LC. 9D,483.12 Construction J-79 84086 Orange County Water District 131.695.75 Groan Mass Project(GAP)Water 84087 PionaerAmedces,Inc, 258,106.50 Sodium HW.hbrita 84088 Polydyne.Inc. 44,213.99 Dellonfe Polymer MO 3.11-92 slow Samen Engineering.Inc. Si Construction-Manhole Rehab.Project&Fold&Reform PVC Pipolletal cf Small Ola.Senator Pipe $4090 Tetra Tech,Inc. 38.776.87 Professional Services]5] 84091 Tub RanchlMagan Farms 219,502.94 Resitluals Removal MO i29-95 84092 US Metro Group.Inc 30,172.50 Janitorial&Floor Maintenance at Plants 1 is 2 84093 US Peroxide,L.L.L. 256,166.22 Odor&CWrosion Central Treatment for Col.Sys.;Hydrogen Peroxide&Ferrous Chloride 84094 Kiewit Pacific Co. 332,511.313 Construction""&5-52 MOB Wells Fargo Bank Mac C7300.012 35.9,15.70 Comeback.551&552.Retention 84095 Chicago True Company 5,996,WD.00 North County Collections Yard project 15414-Final Payment M097 American Telephone If Telegraph Cory. 217,35 Long Distance Telephone Service 84098 AWChesherbn 714.85 Mechanical Paris&Supplies 84099 ADTECH 282.00 Electrical Parts&Supplies U100 Air Claiming Solufions 3376 Freight Chagas U101 Angara Safety.Inc. 7,315.11 Safety Supplies U102 Applied Industrial Technology 25.14 Mechanical Pads Is Supplies U103 Aquatic Bbessay and Coregi ing Labs.Inc. 785.00 W1w1en Effluent Toddly Testing U104 Arimna Instrument 1.014.50 Instrument Repair&Mantenance Services 84105 AT&T CalRomalMCI T27.06 Telephone Service U106 American Telephone&Telegraph Corp. 26.40 Talghone Service U107 American Type Culture Collection(ATCC) 83.20 Lab Paris&Supplies 84106 Awards&Trophies Cemetery 94.55 Awards&Plaques 84109 Basic Chemical Solutiore,L.L.C. 6,136.18 Sodium Bigger,&Sodium Hydroxide U110 Battery Speda9ies le5.26 Balance 54111 Bauer Compresws 1,928.73 (2)How Fargo W100'Hass, U112 Batley and Cicero,Inc. 668.05 Boston Whaler Burl Cover U113 Bee Man Post Cartel,Inc 247.00 Pest Control U114 Bell Pipe&Supply Co. 56.26 Mechanical Pert&Supp0es 84116 Brown&Caldwell 11.925.85 Prolesoning Services Pl417 U116 Bush&Associates,Inc, 15,036.00 Professional Services 741.549,552&7-36 U117 Col Glees.Inc. 302.77 Lab Equipment Senora U116 California Relocation Services,Inc 75.00 Office Fiber MONnglRebcation Services U119 CALPERIA 295,00 Training Registration 64120 Cable,Inc. 1.032.41 Mechanical Parts&Supplies U121 CEM Corporation 497.00 Lab Parts&Supplies 64122 Cingular Nsreless Airtime 474.57 Wrelass Services 84123 Clausing Service Center 1.117.11 Loth Rack U124 Cosa)Fire Equipment 5,635.26 Annual Fire Extrguisher Inspection&Servicing at PBe 1&2 and Pump Slations U126 Cole Former Instrument Co. 193.81 Lab Pena&Supplies V126 Compliance Services.Inc. 960.00 Professional Servers-DOT Pipeline Jurisdictional ReviewofOCSD HPDG Pipeline in Fountain Valley U127 Compressor Compensate of California 1,460.09 Mechanical Paris&Supplies U126 Computer Prolec6on Technology,Inc. 9,862.50 Computer Batenes Maintenance Agreement HMePwrAPXCAdBMM,W9NRP.tlama Pai4aRonieaoMWeP/aaapaa-0 11 UHIBITA suppose Page 1 of 6 rm1620e6 Claims Paid From o9ro11116 W O9n51116 Warrant No, Vendor Amount Description U129 Consolidated Elect Distributors,Inc. 640.30 Ememical Pads&Supplies 64130 Consumers Pipe&Supply Co. 175.46 Plumbing Pads&Supplies U131 Corporate Business leaders 3.140.91 Miscellaneous Office Furnhum 84132 Command Express 1,5W.77 Office Supplies 84133 County Wholesale Electric Co. 64.57 Electrical Paris&Supplies 54134 CWFA Membership 100.00 Membership(Calif.Water Environment Assoc) 84135 DiMarich-Post 360.41 H.dweie M136 Dapper Tim Co. 1.233.47 Truck Time M137 David's Tree Service 4.151 Tree Meet Service M138 Devise Technical Products 300.55 Repair&Maintenance Services-Slide Gale at Plant 2 Mier Junclicn Box U139 Dewrik Water Controls 1,829.W Mechanical Pads&Supplies 9414D Dunn Edwards Corporation 7176 Paint Supplies 84141 E.Sam Jones Distributors,Inc. 452.97 Electrical Pads&Supplies 84142 Earth Ted1.Inc. 8,657.65 Professional Services 3.55 84143 Electrical Reliabiliy Services 2,350.00 Professional Services-Elecricah Reliability Testing for Capital Projects 841" Enchanter.Inc. 7.700.00 Ocean Monitoring&Oudall Inspection&Maintenance 84145 ENS Resoarso,Inc. 10.000.00 Prefim.10al Services-Legislative Advocate M146 Enbdl Instruments.Inc. 401876 Lab Parts&Supplies 54147 Everyure Water Solutions.Inc. 142.23 Mechanical Pads&Supplies U148 Fisher Scientific Company,L.L.C. 7A32.36 Lab Pads&Supplies P149 Rich.Inc. 3,OOO.00 Annual Surveillance Fee for Series 2000 A&B Cadgcales of Partiupation 08AtA6 to 07-31-07 M150 Flo Systems,Inc. $76.79 Pump Parts&Supplies M151 Foodcreff Coffee&Refreshment Services 257.25 Meeting Supplies 84152 Forestry Suppliers 109.31 Lab Paris&Strophes 84153 Fountain Valley Paints,Inc 317.54 Paint Supplies 54164 Garrett Callahan Company 6=00 Chemicals 84155 GBC(General Binding Cary) 59.24 Stationery&Office Supplies $41% GiedirA4&IICreII,Inc. 1,400.00 Freight Charges 84157 Dialed Stab Wet.Company 101.40 Water Use 84150 Grimaad,Inc. 1.252.23 Instrument Pads&Supplies 84159 Held do POnton Industries 602.41 Lob Pads&Supplies 84160 HamM Primrese has 140.00 Ice For Samples 84181 HDR Engineering,Inc 3,481.00 Professional Services P242 $4162 Hew idi Parked Company 2.081.73 (3)HP LJ3390 Premiums 64163 Hill Brothers 4.IW.01 Chemicals-Odor&Corrosion Control-Newport Trunkline 541M Home Depot 1,670.87 Misc.Repair&Maintenance Malarial 84166 Industrial Distribution Group 2,02D70 Mechanical Paris,Supplies&Locks 84166 Industrial Metal Supply " Metal 64167 Industrial Threaded Products,Im 2,434.88 Inventory Fasteners 84165 Inland Petmbum Equipment and Repair.Ids. IA57.00 Repair&Maintenance Services-UST Testing 84169 Irvine Pipe&Supply 105,25 Plumbing Pads&Supplies U170 Joys Calering 1.945.83 Meeting Expenses U171 JMH Consulting 3.000.00 OrsSee Tram,-Hiring Top TBIon9Lagel likems 84172 Johnstone Supply Mod Electrical Pegs&Supplies U 173 KleinWlder.Inc. 12,45435 Soil.Concrete&Other Materials Testing-P2-86&J+TT U174 Konnla Kim Film Ad 8902 Pidum&Award Framing Services 84175 Lee&go,Inc 5,214.78 Professional Services P241-3 84176 Liquid HBMBng Systems 967.62 Pumping Supplies U177 London Education Services 179.00 Tell Registration M178 Lusbe-CBI IAW.98 OCSD Ma hauler Truck Decals 84179 M.J.Schiff and Associates.Inc 9.487.W Prof.Seems.-Impaction of ONFell,Current Testing.&Baker Force Main Corrosion Evaluation 84180 Maintenance Products,Inc 5,333.63 Mocherical Paris&Supplied H:tlsgmacaxcELa.v3lTwvwfleN].ne PaaflymmaTaatro Pm fl4pM O lsaa EXHIBITA oviDw Page mlerzm Claims Paid From 09101106 to 09115106 Warrant No. Vender Amount Dasorlplion 84181 Maintenance Technology Corp 923.42 Mechanical P.O.&Supplies 84182 Mandic Motora 146.00 Towing Sehvkes 84183 McMaster Can Supply Co. 1,010.48 Mechanical Pads&Supplies 84184 MM pleat Associates 322.48 Freight Charges 114185 MMway Mfg.&Machtning Co. 1,519.28 Repair&Reconditioning of High Pressure Cylinders 04106 Mollon Industries.Inc. 4,715.28 Instrument Paris&Supplies IMIS7 National Technology Transfer,Inc.. 8.305.00 On-Site Training-Nalksal Electrical Code 841H NAFA.Inc 435.00 Membership 84189 National Plant Services,Inc 460.00 Vacuum Truck Services 841N Neadar Wael 124.91 Carimmef SolMareMerdwem $4191 Neel Supply Co. 1,336.10 Plumbing Supplies 84192 Newark Electronics 432.40 Electrical Parts&Supplies 84193 Ne8lel Communications 885.48 Cellular Phone.&Air Time 841" Nickey Petroleum Co.,Inc. 1,337.66 Hydraulic Oil 84195 Ninw&Moore Corporate Accounting 150.00 Professional Services-Ross,Concrele&Other Materials Testing-P 1-37 8419E The Norco Companies 382.88 Mail Delivery SeMce 84197 No Way Laser Ergraving 190.15 Meet Tags 114198 Office Depot Buelneea Servces Division 2,806.38 Office Supplies 84199 OMRON IDM Controk,Inc. 3,255.00 Instrument Repair&Maintenance Services 84200 Onesoume Distributes,Inc. 3.380.48 Electrical Pads&Supplies 84201 Orange County How Company 99.80 Hydraulic How Supplies&Parts $4202 Orange County Vector Control Dlslric 327.52 Past Control $4203 Orange FIUM System Technologies,In . 135.32 Plumbing Pads&Supplies 84204 Oxygen Service Company 3,457.16 lab Pads&Supplies 8406 Pacik Mechanical Supply 127.63 Plumbing Supplies 84206 PBS&J 926.00 Professional Samlces 241 84207 PCG Interred. 700.00 Pump Repalm $4208 PCS Express,Inc 272.93 Coulter thermos 84209 Portrait,Inc 73.04 Lab Parts&Supplies 84210 Primary Source Office Furnishings.Inc. 4,071.87 Office Furniture&Mix.Equipment 84211 Prinlerguy, 3,309.12 Printer Maintenance 84212 Propipe 8,738.76 Sewedins Cleaning-City of Tustin&Unincorporated County Prosody 84213 Prudential Ore all Supply 2,926.34 UMlomn&Raised Artistes 84214 R L Abbott&Associates 3,0011.00 Kam County Riosolids Consulting Services 84215 RBF Controlling 20.992.23 Engineering Service,2-2&1 84216 R.F.MacDonald Cc 9,495.00 Repair Maintenance Services-Cleevor Brooks Boller 84217 RMS Erginesdng&Design,Inc. 7,115.00 Enng.Svcs.-Eval.of North Co.Meant.Yard;Pump Room Fir.Drains at Digesters R&S;&Concrete Rp, 84218 RS Hughes C..,Inc. 140.98 Paint Supplies 04219 Rolland Tool&Supply 929.75 Mechanical Pad.Or Tools 84220 Schenck Trebel 136.87 Mechanical Paris&Supplies 84221 Schneider Automation,1.. 2.891.86 Computer Malnlenmum 84222 Science Applications International 6,103.84 Ocean Monilming MO 6-6-94 SWIMS See RIM Electronics,Inc. BB9.00 lab Instrument Maintenance&Calibration Services U224 SETAC 532.00 Meeting Reportage,Division 820 U225 Shamrock Supply Co..Inc 1.141.63 Mecancml Paris&Supplies U226 Shuraluck Rates&Engineering 404.92 Mechanical Paris&Supplies 84227 Sigma AMrich,Inc 5.763.03 lab Pens&Supplies 84228 Slmlm.Inc. 1.764.73 Lab Parts&Supplies 84229 Software Howe lntemesonel 15.120.00 Software Maintenance&Support-Go" 84230 Southern California Edison 9.202.25 Power "231 Southern California Trans Service 3.795.46 Compressor 84232 Sovlhwesl Concrete 493.16 Concrete Nwpw4h¢Itcel.auviaaysHnxEwwn.Pa4aepy1e60nCIr.M vau napon-Dlhsm EXHIBITA .vttgx Page 3 of 6 1wi& Claims Paid From 09101106 to 09115/06 Warrant No. Vendor Amount Description 54233 Spading Instrument,Inc. 3.746.88 Micros.Flow Meter 842U Specialized Environmental,Inc 4.885.00 EnvirOnmenfel Abatement Services U235 Summit Steel 88.80 Metal 84238 Sunset Industrial Pads 246.08 Mechanical Pert&Supplies 84237 Systems Solution Company 405.08 Repairs&Maintenance Services-Araess ConmoUCCTV Security System 84238 Thermo Electron North Ammce,L.L.C. 1,230.00 lab Pads&Supplies U239 Thompapn Industrial Supply.Inc. 1,348.91 Mechanical Pad.&Supplies 84240 TMV Systems Engineering,Inc. 1,625.00 Software Maintenance-SCADA 84241 Tory's Lock&Safe Service&Sates 80.20 Locks&Kays 84242 Tempest 4.2B2.77 Immanent Supplies 84243 TriSite Seminar On-the-Riser 100.00 Training Registrabon 84244 Truck&Arta Supply,Inc 1,840.g8 AutOmpdae Pads&Saluda. 64245 Tustin Unified School District 109.00 Meeting Expenses-Room Rental Re Tustin Annexation 84246 UC Regent 5.075.45 Professional Services,-Strategic Process Study Research Project 54247 UC Regent 12 .00 Training Regttralion 84246 Ultra Scientific 264.28 Lee Pads&Supplies 34249 United Parcel Service 43.78 Parcel Services U250 United Pumping Service 1.089.63 Pumping Service 84251 United Rentals,Inc. 286.09 Sloping Paint 84252 Vsmud,Calibmia 789.96 Telephone Senators 84253 Viafen Communications Co. 2,208,83 Mobda Radios&Battery Supplies 84254 VL Systems.Inc. 877W Professional SeM s-Network Support U255 Vortex Corp. 600.0e Repair&Maintenance Services-Epinemng Trailer Blue Gab 84256 V WR Scinntific Product 2,687.10 VD Pads&Supplies U257 Wadsit Automation Notion America 3.710.35 LSVB Spark Plugs a4258 Made Sensery Supply 591.57 Janiferial Supplies U259 VJEF 258.00 Membership-Water Environment Federation 84260 WEFTEC 2.026.00 Twining Registration 54261 Mat Life Supply Company.Inc 275.0 Electoral Peels&Supplies 84262 Mstem States Canirots 1,219A1 Instrument Pads&Supplies 84263 Mean Soldiers,Inc 14,055.00 Outside Laboratory Services-Core Cceen Monitoring Program 84264 Wright Way Development 320.00 Instrument Repair&Maintenance Services U265 YalelChase Materials Handling,Inc. W.85 Electoc Cad Pads 84266 3D Instruments L.L.C. 951.65 Instrument Parts&Supplies 84267 Michael J.BaneB 1,013.0 Meetin ifTwining Fxpense Reimbursement 84268 Kimberly R.Formers 28.00 Meetirgfliduning Expense Reimbursement 84299 MtrAeel 1.Gold 161.32 Meeting/Twining Expense Reimbursement U27D legal G.HeltMend 55.88 Meeting/Twining Expense Reimbursement U271 Larry J.Jones W.00 Meetin,ritaning Expenu Reimbursement U272 Urnesh N.Monty 150.00 Mee0rglTraining Expanse ReMburvmenl U273 Set Patel 225.00 MeegrggRwinirg Expense Reimbursemenl 01274 Doug Rulispn 178.13 MeetingRwtairg Expense Reimbursement U275 Duane T.Smith 85.00 Melling/Twining Expanse Reimbursement 84276 Pierre Wong 12&00 MeetingRwinirg Upense Reimbursement 84277 Orange County Sanitation Dialect 8.861.76 Miele.Camp.Reimb. 84218 James W.Silva 1,084.71 Me tfingRwining Expense Reimbursement U279 American Express 31,591.90 Purchasing Card Program,Mix.Supplies&Services U280 Jamison Engineering Contractors,Ix. 31,369.39 Professional Servkaa SP-68-1 $4281 Lea&Ro,Inc. 181.418.20 Professional Services 549 84282 Samm.Engineering,Inc 32.055.00 Construction-Manhole Rahee.Project&Fold&Reform PVC Pipe/Rehab.of Small Dia.Sewer Pipe U283 So Cal Gas Company 33,347.09 Natural Gas 84284 ARS.Inc. 64,108.55 Construction Tll N WepNMFXLELmaIaaTl•PSWV1EVPaYna Pus xepnmo)`4eim PY.qpm-pe1aM EXHIBIT A "am Page 4 of 6 UY16400) Call Paid From 09101106 to 09115006 Warrant W. Vendor Amount Description 04285 American Airlines 1,502.50 Travel Services 84M APWA 139.00 Publication 84287 Arch Wueless Operating Company,Inc 978.52 Wrelass Services 84280 ASIS 437.00 Publication 84289 AT&T Universal Biller 2,918.09 Telephone Service 84290 AT&T Callfomiai 3W.63 Telephone Service 84291 A~ 585.00 Training Registration 84292 Bank Chemical Sofolions,L.L.C. 2,979.43 Sodium Hydroxide 84293 Califamia Dept.of Child Support 98.62 Wage Garnishment 84294 Compressor Components of California 19,329.40 SVB Pilot Fuel Valves 84295 CSI Computational System 4,7".00 Maintenance Agreement-Instrument Vibration Analyzers 84296 D.R.McNeal&Associates 1.690.00 Training Registration U297 Del Mar Analytical 2,122.00 Analysis of Bioeolids 84298 OLT Solutions,Inc. 8,613.95 thmcdc Licenses&Web Support-MAP 2007&RASTER Design 2007 84299 Ecology Control Industries 19.870.18 Hazardous Mile Disposal ai EMED 1.515.O7 High Security Barriers 84301 Employee Benefits Specialists,Inc. 10.535.15 Reimbursed Prepaid Employee Medical&Dependrad Care U302 Employment Development Dept. 0.319.00 Slate Unemployment Tax 84303 Court Older 420.00 Wage Gamishmenl 843" FEDEX Corporation 205.84 Freight Services U305 Franchise Tax Board 1".34 Wage Gamishmenl 84305 Geday Associai Inc WAS Investigation Services 84307 Hi Standard Automotive 1.617.57 Automotive Pan&Supplies 84308 H81 Brothers 6,525.60 Chemicals-War&Corrosion Conlral-Newport Trunkline 84300 Intermit Revenues Service 125.00 Mae Garnishment U310 Ind.Union of Oper.Erg.AFL CIO Local 501 4,494.60 Dues Deduction 84311 Lance Soil and Lwghm! ZL661.25 Professional Services-Internal Auditors 84312 Liebert Cassidy 63.00 Professional Service-Human Resources U313 Court Older 150.00 Wage Garnishment 84314 McMaster Can Supply Co. 47.83 Mechanical Parts&Supplies 84315 Court Older 225.00 Wage Garnishment M16 National Bond&Trust 2,756.67 U.S.Savings Bonds Payroll Deductions 84317 OCEA 620.03 Dues Deduction Si Peace Officers Council of CA 1,540.00 Ouse Deduction,Supervisors&Pmfrsuponals 84319 PlonearAmerira;too 3,424.75 Sodium Hypocblonle U320 Printeguy 2,745.96 Printer Maintenance 84321 PS JON 99.00 Nolkes&Aft U322 Ouitm Shepherd Machinery 588.50 Equipment Rental U323 RS Hughes Co.,Inc 130.74 Paint Supplies U324 Stale of California 200.00 Fish&Game Permit-Notification of Lake or Stream Alteration 84325 Seminar Information Service,Inc. 99.00 Training Registration U326 Siemens Water Technologies Corp. 1.467.67 Service Agreement-Of Water Systems at Plants l&2 84327 SKC Met,Inc. 657.28 Chemicels U328 COW Older 721.50 Wage Gamishment U329 South Coast Air Duality Management Dist. 18.843.42 Permit Fees-Annual Emission,Operation&Misc.Fees 84330 South Coast Air Quality Management Dist 90.09 Permit Fees-Annual Emission,Operation&Misc.Fees 84331 South Coast Air Quality Management Dist 91 Permit Fees-Annual Emission,Operation&Misc.Fees 84332 South Coast Air Qualiy,Management Via 242.32 Parma Fees-Annual Emission,Operation&Misc.Fees U333 South Coats Air Quality Management Dist 90.08 Permit Fees-Annual Emission,Operafion&Misc.Fees 84334 South Coast Air Quality Management DisL 242.32 Parma Fees-Annual Emission,Operation&Mks.Fees 84335 South Coast Air Quality Management Die. 90.06 Parma Fees-Annual Emission,Operation&Misc Fees 84336 Smith Coast Air Quality Management Dist. 3,048.60 Permit Fees-Annual Emission.Operslion&Misc.Fees 11.Mepwem6xceLauvzowaluAErcaSro Paeapmrosanrsmmsoaa 8gan-oal5aa EXHIBITA out'. Page 5 of 6 In162116 Clalma Paid From 09101106 to 09115MO Innocent No. Verdict Amount Description 84307 South Coast Air Duality Management Dist B0.08 Permit Fees-Annual Emission,Downturn 5 Misc.Fees 84336 South Coast Air Quality Management Dist. 15,411.34 Permit Fees Annual Emission,Operation B Misc.Fees 84339 South Coast Air Quality Management Dist. 90.08 Permit Fees-Annual Emission,Oesretian 8 Misc.Fees MUD South Coast Air Quality Management Diet. 242.32 Permit Fees-Annual Emission,Operation 8 Misc.Fees 8430 Spiritism California Edison 3,015.72 Power M342 The Stair Company 103.80 Training Supplies-CPR 84343 Systems Solution Company 425.00 Repairs&Maintenance Services-Access CoatmL/CCTV Security System 84344 TCH Associates,Ix. 8,226.86 Lab Pads 8 Supplies 84345 T-Mobil. 108.12 Kneless Air Tons 114346 Todd Painting,Inc, 3.528.00 Paining Services 8430 Union Bank of California 2,203.00 Annual Adminhussaiva Fee for Series 2003 Ceaficern of Particpation 84348 United Parcel Semites 29.75 Parcel Baryons 84349 Uniled Spain Postal Service 5,000.00 Postage 843M United Way 60.00 Employee Contributions 64351 Varimn Caftma 118.45 Telephone Services 54352 V WR Scientific Products 1.530.48 Lab Pens B Supplies U353 Watentad Management Council 30.00 Membership 2006.07 84354 Wane Banner,Supply T6.48 Jandonal Supplies U355 VJEF Registration Dept. 155.00 Training Registration SQ56 West Life Supply Company,Inc. 94.71 Electni al Parts 8 Supplies M357 Workforce Software,Int. 20.000.00 Prolosional Sam..-J-104 U358 Wumbus Corporation 1.088.50 Salety Video 84359 Court Order 597.50 Wage Garnishment 54W Union Bank of California 3.374.15 Construction 721.Retention 84361 Leyns T.Baroldi 1,516.80 Maetidg/iraining Evpanse Reimbursement 84362 Patrick B.Carnahan 718.82 Meding?raininp Expense Reimbursement 84383 Steven R.DeMile 1,053.33 Mestirgrtraining Expense Reimbursement 84354 Ellie Harvey 18.00 Meetingrtmining Expense Reimbursement 84385 Michael N.Morey 710.20 Meetirgrtratnirg Expense Reimbursement 84366 Elan Ray 614.83 MeetirgRremon,Expense Reimbursement 84367 CMM 620.00 Training Registration 64366 Disneyland Resold-Group Tickets 2,450.00 Rebnbursed Employee Activities TOMI Accounts Payable-Warren% 810,01$,8 3-4 Payroll Disbursements 34745 - 34752 Employee Peychecle 3 2,303.52 Interim Payroll Ogro12006 34753 - 34932 Employee Paychecks 137,439.83 Biweekly Payroll 08I13106 and Voided Checks 34933 - 34939 Employee Psychedts 2.647.67 Inanm Payroll and VOMetl Check 0911 We-08/14186 130625 -13118T Deed Deposit Statements 1,136,903.48 Biweekly Permit OWIM6 Total Payroll Disbursements 3 1,27%314.50 Wire Transfer Payments OCSD Payroll Taxes B Contribution 8 666,326.65 Biweekly Payroll OWI MS Deutsche Bank 495.099.59 Series 2006 Certificates of Participation August Interest Payment Lloyds TSP Bank plc 11.360.77 Series 2001 COPS Standby Purchase Agree.Commitment Fee(Adjustment to 05-01-08 to 0841-06 Billing) JP Mogen Chase Bank 122.112.52 Sens 1993 Refunding Certificates of Participation August Interest Payment Total Wire Transfer Payments 55 1,294,699.53 Total Claims Paid UBM1ro6-0W15816 312,58O258.37 RMgq'®aE%CELdaa3aAP$I44PE4Mnu Oep RpN'NaT[bMSPma aeoon-mts4a EXHISITA curt. Page 6 of 6 1wtV11e Claims Paid pram 09116M6 to 09130M8 WamaMNo. Vendor Amount Oescripuon Accounts Payable-Warrant 84369 Air Products&Chemicals $ 26JIN.OT 0&M Agreement Oxy.Gen.Sye.MO 6-8-69 U370 Blue Cmss of California 404,411.94 Medical In nymar Promium U371 Cardbck Fuel Systems,Inc. W.269.T3 Fuel Card Program-District Vehicles&Monitoring Vessel U372 Corporate Image Maintenance,Inc. 33.750.00 Custodial Services Spec.No.OOM9 9 U373 Delke&Sons Constructions,Inc. 63,845.00 Carubuctian FEOS-26 U374 Delta Dental 57.69015 Dental Insurance Plan U375 Hill Brothers 31,131.01 Chemicals-Odor&Corrosion Control-Newporl Tmokline U376 Keiser Foundation HeaBh Plan fi0,T40.63 Medical Insurance Premium U377 Kemiron Companie&Inc. 131,697.99 Fe0ie Chloride U378 Occidental EneW Marketing.In . 141,OT0.44 Natural Gee Our CmGnCcGen 84379 Orange County Water DiMrid 6,750,510.50 Joint GARS Protect Ja6 84WO Parsons Wafer&Inlrestrudum.Inc 27,889.71 Professional SawicesJaS-1 84MI Pioneer Americas.Inc. 202.175.31 Sodium Hypochionts 84382 Potydyne,Inc 41,735.92 Cationic Poll MO 8-11-92 84383 RBF ConsuNrg 117,877.29 Ergineenrg Services T<T 84384 S.A.Smith 37,000.00 Claim Setllsment 84385 Southern California Edison 358,090.24 Power 84386 Tule RenchAsagan Farms 230,019.63 Residuals Removal MO 3-211 84387 USE Financed Services,Inc 37.416.99 Remarkeling Fee-200O A&B Series Advanced Reducing COPS 84388 US Peroxide.L.L.C. 145.097.23 Odor&Corrosion Cmltrul TrealmeM br COIL By..;Hydrogen Peroxide&Ferrous Chloride M89 Anew International 428,182.59 Construction 1.24 WOO Voided Check - - U391 J F Shea Construction.Ina 6,O67,168.49 Construction P2.66 U392 Margate Conslrudion,Inc. 335,269.00 Constmdion P"7 84393 Morrow Meadows Corp. 442,270.00 Construction P247-3 84394 Voided Cheri - - 84395 J F Shoe Construction.Inc 299,911 Construction l77 84396 Mono.Meadows Corp. 64,000.00 Construction FE0249&FEW-60 U397 J F Sbea Conwtruation,Ira OW.2T9.02 Construction P2-74 84398 A W Cheslarbn 8,630.11 Mechanical Pads&Supplies 94399 Absolute Standards.Inc. MAO Lab Pads&Supplies WOO ACCU Stud, 375.50 Lob Pals&Supplum U401 ACR Systems.Inc. 237.11 Cernputor Hsm1. B4fiw9re UO2 Atrgas Safety,Inc. 5,230.92 Solely Supplies U403 Airport-NJ881 9.30 Demurrage 8"Oul American Red C.. 23000 CPR Training&Mgcellaneous Supplies 64405 Amtach Etovator Services 1,400.00 Moudd,Elevator Maintenance at PIte.1 8 2 MOO APpleOne Employment Service 7.610.46 Temporary Empoyment Services U407 Apparel Industrial Technology 1,846.64 Mechanical Paris&Supplies 844M Aquatic Biosystems,Inc. 265.00 Lob Paris&Supplies 84409 Archie Ivy.Inc. 4,038.00 Repaint Roodway Markings W10 AT&T Unheraal Biller PS.OS Telephone Service U411 AT&T CeGbmishil l 14.96 Telephone Service W12 American Telephone&Telegraph Corp. 25.02 Telephone Service U413 Autadesk UniyersernEntonquise Event 1.496.00 Meeting Registration-Division 240 84414 Bask Chemical Solutions.L.L.C. 23,1132.O7 Sodium BisulBla&Sodium Hydroxide U415 Battery Specialties 169.61 Bananas U416 BBII Pipe&Supply Co. $19.30 Mechanical Pads&Supplies H:MePNle6XC6LalaU2QAP61NRP6bNeP dRga1C6aT4pWm Report-Dawes EXHIBIT gNllah Page 1 of Its,. Claims Pala From 09116116 to 0N30a6 Warrant No. What, Amount Description 84417 Banned Bowen Lighthouse 3,750.97 Instrument Paris&Supplies 84418 Black&Veatch Coryaretion 4,979.00 Engineering Services-Seismic Assessment of North County Yard 84419 Boyle Engineering Corporation 8,431.18 Preflu sbnel Services 1.24 Is"N Brand"Pacific,Inc 11,229.44 Sodium Hypochlorite 64421 Brawn&Caldwell 1,784.59 Professional Services-Sedimbte Solids Investigation at Pit.2 U422 Business Publishers,Inc. 287.00 Books&Publications U423 Culligan Water Condemning 3,000.92 Maintenance Agreement-Water Condilioning U424 CA Emissions Program 5.36 Automotive Emissions Program U425 California Fil"tion Sets and Service 331.97 Air Fifters 84426 California Relocation Services,Inc. 574.75 Office Fite MovingfRebralion Semces 84427 Cameron Compression Systems 2,480.69 Mechanical Pads&Supplies U428 Candela CorpmMicn 133.84 Electrical Supplies U429 Cemllo Engineers 280.49 Professional Services P240 U430 Casual Gourmet 88.30 Meeting Evponses 84431 Charles P.Crowley Co. 9.172.76 Pump,Pump Pans&Supplies W32 Cirguha Wheless AOkne 5,145.44 Vibration Services 84433 City of Westminster 1,100.45 Water Use 84434 CMAA 85.00 Meeting Regstation-Division 750 84435 Coal Film Equipment 594.78 Fire Exlingulshers 84436 Coal Plumbing 710.00 Plumbing Services U437 Columbus Analytical Services,Inc. 2.328.00 Analysis of Millimeter,Industrial Wastewater&Biorecad3 84435 Conscience,Services,Inc. NO.OD Engineering Services-Interplant High Pressure Digester Gas Line 84439 Compressor Components of California 8,960.00 Repair&Maintenance Services-(32)LSVB Pilot Fuel Valves 84440 CompuCom Systems,Inc 1,973.51 Computer Hardeare/SoBware-Cisco Nast Confident Technologies 8,510.00 Software Support-NEO 8000 84442 Consolidated Etctricel Distributors,Inc. 3.WS.72 Electrical Pads&Supplies U443 Consumers Pipe&Supply Co. 6.016.14 Plumbing Pads&Supplies 84444 Control Techniques Drives,Inn 4.940.77 Instrument Parts&Supplies 84445 Corporate Business Interim 232.00 Recenfigumdon of Office Cubicle-Plant 1 Human Resources Bldg. 844" COrporete Express 1,322.32 Office Supplies 84447 Contact Engineering 747]7 Pump Paris&Supplies 84448 County of Orange Auditor Controller Si Encroachment Permit 7-39 84449 CR&R,Inc. 1,575.00 Container RenMN 844N CSAMSCO 4.371.75 Mechanical Pants&Supplies U451 C.S.M.F.O 272.00 House;&Ads 84452 Culligan of Orange County t8.15 Menl.Agreement-Can Gan Water Softener System 84453 CWEA Membership 330.00 Membership(Calif.Water Envimnmenl Assoc.) 84454 Detection Instruments Corporation 2.809.09 leard mBdt Repair&Calibration Services 84455 Dunn Edwards Corporation 317.05 Paint Supplies 84496 E.Sam Jones Distributors,Inc. 161A2 Electrical Pants&Supplies 84457 Ecology Control Industries 7,953.84 Hazardous Waste Disposal 84450 Ecology Tire,Inc. 904.00 Waste Management-Tires 84459 Electrical Reliability Services 6.107.00 Pmtabnal Services-Electrical Reliability Tesfing for Capital Projects 94460 Employee Benefits Specialist,Inc. 639AS Reimbursed Prepaid Employee Medical&Dependent Care 84461 Enchanter,Inc. 3,500.00 Cooled Monitoring&Outiell Inspection&Maintenance U462 Smooth Instruments,IAC. t9,e48.90 Instrument Pads&Supplies 84463 Environmental Resource Center 1,347.00 Training Registration 84454 Emiionmentel Resource Associates 1.397.84 Lab Parts&Supplies 84465 Eqa-Chlor 2,295.16 Hydrochloric Acid HemPwmBxc6L.msamuvarwrsxuem PW apsmaantlumPam apwr.oaaoaa EXHIBIT B mouse, Page 2 of 8 1tl1b10g0 Clams Paid From 09118106 to 09GIOU Wamant No. Vendor Areoua Description U466 Ewing Winston Industrial 1.807.98 Landscape litigation Pads&Supplies U467 Express Lens tab 1,505.59 Safely Glasses 84468 FEDEX Corporation 337.50 Freight Services 8409 Ferguson Emotprial Inc. 393.37 Valves U470 Feel American Real Estate Saudi. 420.00 On-Line Orange County Property Information U471 Fisher Scientific 4,117.34 Lab Parts&Supplies U472 Flo Systems,Ines 9,005.88 Pump Pad.&Supplies 84473 Forted Engineering&Surveying.Inc. 6,W2.11 Surveying Service;-VariOm Capital Projects U474 Franklin Covey 87.42 Office Supplies 80475 Fresco Profiles 422.00 Human Resources Background Check. 84479 Fred C.Gllben Co. 1,50.52 Repair&Maintenance Services-Gas Compressor 81 Fries EBztroars 3.22 Computer Supplies 84475 Disks lncerpmaed 75.20 Salsty Supplies 84479 Gales Fibergless Impotent 1,315.60 Repair&Maintenance Services-Scrubber 10 Air Duci Leak on Caustic Line Inlets at Sandde s 14 84480 George Yardley Ca. 1.144.31 Elemental Pride&Supplies 84481 Goldi mwsst Wed.Service SAWN Groundskeaping Services 84482 Grainger,Imp. 23.45 Mechanical Pens&Supplies 64483 Graybar Electric Company 164.77 Skeptical Repair&Maintenance Services 84484 Guarantee Records Management 1.010.77 OBShe Records Storage 64465 Hach do Pantan Industries 950.84 Lab Pads&Supplies 84486 Hakh&Kirk,Inc 16,086.77 CenGan Spark Plugs&Mechanical Pads&Supplies 84487 Hooter Packard Company 16.239.26 (50)HP Members&Cables ter Safety Related Replacements U488 Home Depot 1.786.3E Mlec.Repair 8 Maintenance Meterel 84ml Hose Exprass.L.L.C.tlbe Pbtek Sonia Ant 4,574.38 Mobile Haas Service-Replacement of Hoses on Baer Turbine Generator 84490 Hub Auto Supply 04.70 usually Pads&Supplies U491 We. 1,464.63 Lab Pads is Supplies 844N Impulse 85.8E Instrument Pads is Supplies 8440 In lustral Distribution Group 2.783.09 Mocleanlpl Pads,Supplies,&Tools 84484 Innedinly Engineering 9.616.82 Sewedae Video ImmuspiorM 84495 Inplant Sales,L.L.C. 325.69 Mechanical Pads&Supplies a"" Intelligence P.Ix 1519.OD Books&Publications 84497 Inversive Systems,Inc. 801.0 Instrument Pads&Supplies 84498 IOMA,Inc. 275.00 Training Supplies 84499 Iron Mountain t00A0 Storage Fee-Bid Documents Pl-37 84500 Ironman Pads If Servos 1.856.44 Mechanical Pads&Supplies 84501 ISEC,Ins 1.376.00 Plumbing Pads&Supplies-Faucets for Lab Ran 227 84502 JG Tucker And San,Inc. 331.73 Repair&Maintenance Services-Wnch,Slalionary Drum Shaft and Recertification 84503 J.B.Bostick Company,line. 8,018.011 Repair&Maintenance Services-Asphalt at Garfield Exit Gate 846N Jamison Engineering Compensate,Inc. 3,900.a8 Repair&Maintenance Services-Pump on Baker-Giealer Air J um per 8450E Jaya Catering 685.21 Missing Eryens rs 84506 JObnamre Supply Rai Electrical Pads&Supplies 8450T Kam Advance MelOriab,Inc. 18,657.92 Endng.Services-Forenate Analysis of Solid Storage&Truck Loading Facility's Cake Transfer Pumps li Kelly Paper 34.8E Paper 84509 Kforce,Inc 1,716.00 Temporary Employment Services 84610 Kissa Envlronmama Lab 360.00 Outside Laboratory Services $4511 LBN Image Apparel 1,005.93 Incident Command VesN 94512 Laoyem Title Company 761 Tie Searches-OCSD Trunk Sewers 84513 Louis Allen Wodtlwide 15,000.00 Professional Services-EMT&Manager Training Program 84514 Lucsfs Gourmand Foods,Inc. 94.5E Meaning Expense H:vN11WPEMCELWVAMPetNPEKLar wenpwtmnnOpmsaw navel-m�ae EXHIBIT B yea rcep Page 3 of 8 10,18400) Claims Paid From 09116106In 09I30A18 WamM No. Vendor Amount Description 84SIS Lynda-OMway Company,Inc. 253.75 Equipment Maintenance&Repair Services-Xerox Copier Room Paper 0611 MIS M.J.Schiff and Assonieas.Inc IM0.00 Professional Senhoss-Cormsion Study 84517 Maseschusetts Mutual Life Insurance 145.41 Executive Disability Plan PremWm 84518 Malcolm Pimie.Ian. 20.086.50 Professional Services 11-26 84519 Manpower Prolmsipnal 5.654.00 Temporary Employment Servicas 84520 Mae Cblor,Inc. 1.606.58 Mechanical Paris&Supplies 84521 MCCrometm.Im, 3,385.00 Flow Meter 84522 McMaster Cart Supply Co. 778.33 Mechanicel Pam&Suppled; 84523 MOB Consulting 4.492.80 Professional Survaytng Services 1-24 84524 Medlin Cmmols Co. 622.58 Inetmmenl Pale&Supplies 84525 Mesa Cmealidaled Water District 34.83 Wafer Use 84526 Midway Mfg.&Machining Co. 19.179.50 McNanical Pads,Supplies&Repairs 84527 Mo0m IMustrm.s Inc. 1.038.76 Motor&EbcVipl Pads 84525 Mr.Shims 45T.35 Mechanical Pads&Supplies 84529 Municipal Information Systems 675.00 Meeting Reglslralren-Diemn ate U530 Neel Supply Co. 163.58 Plumbing Supplies 84531 N.pra Plumbing 13721 Plumbing Paris&Supplies $4532 Nickey Petroleum Co.,Inc. 1,338.86 Hydraulic Oil 84533 Ninyo&Moore Corporate Accounting 1,11D.W Prolosslmal Services-Soils,Concrete&Other Materiels Testing 84534 NRG Thermal Servrcas,L.L.C. 17.269J0 Mechanical Parts&Supplies&Repairs 84535 Numalro Engineering 189.85 Mechanical Paris&Supplies 84536 O C Tanner Recognition Company 1,463.44 Employee Service Award.Program M537 OCB Reprographics 10.703.64 Priming Seance-MO 1Q6100 P538 Omega Industrial Supply,Inc. IA34,15 Janitorial Supplies U539 OrdSounce DistribuXes.Inc 3,604.96 Eroctncel Pad.&Supplies 84540 Orecta Coroomfion 740.50 SoBwsre Update&Support 84MI Orange Fluid System Techmlogies.Im. 4.328.99 Plumbing Pads&Supplies 84542 ORCO Construction Supply 214.12 Marking Paint 84643 Oxygen Service Company 3,669.99 Lao Paola&Supplies 94W Pease Mechanical Supply 208.78 Plumbing Supplies "us Pacific Supply 56.92 Automotive Pads&Supplies 84548 PCG Industries 1.100.00 Pump Repairs B Maintenance 84547 PL Hawn Company,Inc. 923.95 Electrical Pads&Supplies 84548 Platinum Advipom 5,000.00 Le9leletws Advocacy Efrodn&Padkipation in Legielative Affelns Committee Moo inge 84549 Plumbers Depot,Inc. 848.83 Mechanical Pads&Supplies 84550 Primary Sources Office Furnishings,Inc. 3,619.32 Office Furniture&Mr .Equipment 84551 Panpipe 9,997.31 Sewedine Clashing for City of Tustin&Unincorporated County Property U552 Pmdentiel Overall Supply 165.05 Uniforms&RW.W Amd. U553 PS TER,L.L.C. 1.19327 Pump Pads&Supplies U564 Pudic Raemmes AEvleoy Group BA00.00 Financial AdNegry gammas-June 30,20M Quarterly Swap V9luationB Analysis Repo" 84555 Reinbaw Disposal Co. 3.104.33 Trash Removal 84555 RCIMn Instrument Co.,Inc. 603.50 Lab Pads&Supplies 8455T Restek Corporation 90.75 Lab Paris&Supplies 84555 R.F.M.cDonaid Cc 39.16 Electrical Parts&Supplies U559 Rmkvmll Standard,&Equipment Co. 3,553.52 Pump&Pump Parts&Supplies 84580 RmmmountAostylkaWnikw 513.00 Instrument Parts&Supplies 84561 RPM Electric Mope 531,21 Moron U562 RS Hughes Co.,Inc. 88.91 Paint Supplies 84563 RTM Lighting&Electronics,Inc. 1.222.08 Electrical Parts&Supplies EXHIBIT B nwepuemuceLcnvaawrswa[10aww Pd4 arpwrmsMdmapm wpwl-waoee ruirwc Pape 4 of 8 ID1YaXe Claim,Paid From 0611&a8 to 09130MG Warrant No. Vendor Amount Description 845" Rutland Tool&Supply 149.74 Task 84585 Safe"re,Inc 538.74 Salary Videos 645M 3ayho0,L.P. 1,390.00 Lab Anslyses 84567 Schanck Trebal 01.92 Instrument Peps&Supplies 64M Send Specially Gases.lns. 60.12 Demurrage 84M Sworn Name Plate 1.051.55 Traffic Signs 84570 Shamrock Supply Co.,Inc. 960.79 Tools&Chinnihe..... 84571 ShaM'dte Instruments,Inc. 1.088.56 Instrument Repair&Calibration Services 64572 Shureluck Sales&Engineering 776.74 Mechanical Pena&Supplies 84573 Siemens do Jensen Instrument Co. 218.98 Instrument Paris It Supplies 84574 Siemens Water TaMnolo9pas Cory. 2.580.06 Service Agreement-DI Water Systems at Plants l&2 84575 SkphPeth Seminars 199.00 Training Registration 54576 Smith Pipe&Supply,Inc. 127.72 Landscape IMgatlon Supplies 84577 South Coast Air Quality Management Dial. 242.32 Permit Fees-Annual Emission,Operation&Misc.Fees 84578 South Coast Air Quality Management Dial, 90.06 Pemit Few-Annual Emission,Operation&Muc Fees 84579 South Coast Apr Quality Management Dial, 154.13 Permit Fees-Annual Emission,Operation&Muc Fees 94580 South Coast Air Quality Management Dial. 336.48 Permit Fees-Annual Emission.Donation&Muc Fees 84581 Southern California Edison 25.23 Power U582 Southern Celllomia Trans Service 1,044.35 ENCMcal Paris&Supplies U583 St.Croix Sensory,Inc. 1.080.00 011ecmmetry Testing Samices $4584 Summit Steel 2.420.61 Metal 84585 Sunset Industrial Pads 8112.37 Mechanical Paris&Supplies 9458E Super Chem Corporation WBAD Chemicals 84687 Technical Sniica Group,Inc 1,381.60 SCAM Sysion VAX Strike Agreement 114588 Terminix International 3,659.00 Put Control 84589 The Orange County Register 235.95 Notices&Ads 84590 Thompson Industrial Supply,Inc. 4,221.52 Mechanical Pads Is Supplies U591 Tony's Lock&Seta Service&Saks 206.15 Lade&Kays U592 Tortuga Pool Sim Aces 310.00 Maintenance Agreement-Weekly Cleaning of Atrium Pond 64593 Tpwmend Public Affairs 10,000.00 Legislative&Executive Advocate for Grant Funding U594 Traffic Control Service,Inc. 323.25 Traffic Safety Supplies 84595 Truck&Auto Supply,Inc. 192.90 Aulomolive Pads&Supplies 64595 Underground S.M.Ali or So.Calif 1,713.60 Membership-Underground Uhler ldonlitcalknMMl9catlon Service 64597 The Unuoudai Corporation 651.77 Office Supplies 84598 United Pacific Services,Inc. 17.952.51 Landscape Maintenance at Plants 1 &2 ant Pump Stations 64599 Unhed Parcel Service 1,137.70 Parcel SeMces 64600 United SWbs Plastic Corp. 24.46 Lab Pads&Supplies 84601 UPS Ground Freight Inc. ROAD Freight Sarvlcae 84602 US Nntic Corp. 525.01 Repair&Maintenance Materials 84603 Vernal Cathedral 79.50 Telephone Somme 84W Viluge Nu forho 54.95 Landscaping Supplies 84605 Viskn S.M.Plan CA 9,574.66 Vision Service Premium 8006 Vortex Cory. 5,720.45 Door Repairs&Installations-Various Location and;Repairs to Traffic Spilow at Front Gate 8007 VV&s Scientific Products 11.697.23 Lab Pad.&Supplies 84608 The Wackenhut Corporation 16,659.79 Secudty Gwms 84609 Water Environment Federation 1,890.75 Lab Pals&Supplies 84910 Made Corporation 4.083.e0 Lab Pent&Supplies&Th icing Registration 84611 Whim Smile,Supply 544,55 Janitorial Supplies U612 M115 Supply Ca. rS.80 Mechanical Pena&Supplies N Fed nation-oa.4Yae EXHIBIT B realm Petri 10'101ypl Claims Paid From 09116106 to 09130MB Warrant No. Vendor Amount Deecdpuon U613 West Lite Supply Company,Inc 6.920.13 Electrical Parts S Supplies 64614 Wilson Supply,Ina 1,877.57 Plumbing Pens B Supplies 84615 XEROX Coryocation 834.96 Pepe, 84616 YeISIChase Materials Handling.Inc. 1,834.12 Electric Can Pans U617 Nicholas J.Ammntes 128.00 MestingRrsining Expense Reimbursement U618 Jame,L.Burcr 529.06 Meatng/Trainin,Expense Reimbursement 84619 Volume D.Cm,idy 1315,00 MeeungiTraining Expense Reimbursement U620 Denny L.Dither 21.00 Mexamered'mg Expense Reimbursement 54621 Michele Farmer 29880 MwtingyTrsininq Expanse Reimbursement 84622 David 0.Helynson 125.00 Meelingyrrsiming Expense Reimbursement 84623 James R.Hams 548.SS Maetin9Rmining Expense Reimbursement U624 Jamiann M.Quaker 462.74 Meclimgrtmining Expense Reimbursement 84625 George L.Robertson BUSS MealinglTnuming Expense Reimbursement 846M Cdstine J.Stanford 18.00 Meetingarshang fixtures Reimbursement 64627 Enk D.Slrslmoen 90.00 Meeting?mining Expense Reimbursement 84628 Moms C.Yin, 125.00 MestingR,sining Expense Reimbursement 84629 Aquarium 01 The Pacific 14710 Reimbuneble Employee Activity Expense 84630 Matthew CeMm 1,944.33 Empoyee Computer Loan Program 84631 Eugene Roan 485DSS Clem Settlement 84632 Joan Parker-Frey and DWI 2.409.71 Employee Covell.Loan U633 Orange County Sanitation District 871.69 PeSy Cash Reimb. 846U P.G.8 J.Demolition Services 1.400.00 Clean Settlement Nast Sir Speedy 1.052.92 Printing Service-Brochures-Drain is Not A Dump 846M Black 6 Veatch CDrpmelion 140,284.17 Engineann9 Services J-79-1 84637 City of Foumaln Valley 43,284.14 Wafer Use 84638 Ecology Control Industries 36.309.37 Hazardous Wass,Disposal $4639 Margate Cems4uctton,Inc. 138,790.30 Construction JHil 64840 Mike Pdictr&Sons 26,831.00 Construction FE05-20 NMI RBF Consulting 64,308.68 Engineedng Services 747 B 7-32-1 84642 Saracen Engineering.Inc. 40,610.00 Con,lruc0on-Manhole Rehab.Prsjeel 8 Fold 6 Reform PVC PIpalRehab,of Small Die,Sewer Pipe s4843 Tus,RanchlMagm Farms 59,691.11 Residual,Removal MO 3 29.95 64644 Woodruff Spsa lm 6 Smed 131,485.08 Lagel Services NO 9-26-95 54645 CaliMmb Business Bank 107.382.76 Conetmctian 1-24A,Retention B46a6 Helix Electric,Inc. 263.236.48 Construction SP411 84647 J R Filanc Construclion 1,037,378.61 Construction P142 84US Mike Buffalo Construction Co.,Inc I,T78.444.88 Construction I-2-4A 54649 Steve P.Raiders.Inc. 191,805.75 Construction 1.24 54050 Union Bank of California 31,470.72 Construction SP21.Retention 84651 American Fidelity Assurance Company 557.40 Empery ice Volumlay Cancer Insurance 54652 American Red Cross 642.00 CPR Training S Miscellaneous Supplies 84653 Arhich Elevator Services 584.98 Elevator RNki 84654 AT B T Universal Bills, 985.25 Telephone Service 84665 AT B T CalibmiaMlCl 2.472.28 Telephone Service 64656 BMC Business Machines Consullants,Inc. 551.56 Repair&Maintenance Service and Parts-Multifunctional Printer 84657 Burke Engineering Co. 2.536.11 Electrical Pans 8 Supplies 84656 City of Huntington Beach 100.00 Chidwn-Discharge of Sediment hum Ph.21nto Bmokhurst Slreel 84659 California Auto Collision 617.73 Repair&Maintenance Services-Danner Door on V495 84660 California Dept,of Child Support 96.02 Village Garnishment 84MI Casual Gourmel 126.82 Mail Expenses Riarevers,xC[tarernaWvsnwnFnci.em P ri nepwosowaxaspma caceon.oaypoe EXHIBITS anion i Page 6 of 8 tmeym,e Claims Paid Fram 0 IMS to OW30MG Warrant No. Vendor Amount Description U662 Compressor Components of CMiforn a 4,620.00 Repair&Maintenance Services-(33)LSVB.Pilot Fuel Valves 84663 County of Orange-HeaW Cam Agency 2,724.00 Underground Storage Tank,Hecemqus Materiel,&State Fees 84664 DAC(Digital Aswrance Codification) 1,500.00 Professional Sendai-Dissemination Services&Secured SIM Sulfide Board Posting 84665 DWG Associates 3.312.W Professional Semses-Revises of Cryo Plant Rehabilitation Work-COW Box'A' 54666 Employee Benefits Specialists,Inc. 10,535.15 Reimbursed Propdd Employee Medical&Dependent Cam 54667 En emmental Engineering&Connecting 2,967.50 Professional Somali-Fats,Oil&Grease(FOG)Training 64688 EqunChlor 3,164.27 Hydrochtoric Aad 84669 Court Order 420.00 Wage Garnishment 54670 First American Reel Estate Solutions 450.00 On-Line Orange County Property Information 84671 Fouatin Valley Rancho Hand Wash 1,484.00 Vehicle Washing&We ang Services 84672 Franchise Tax Board 196.95 Wage Garnishment U673 Golden Bell Products 3.01.00 Commonest Semmes-Insecticide Coating of Marrieds U674 Goldenwest Wn low Service 00.00 Groundakeeping Seances and Window Washing Services U675 Green Pend MOOS Meeting Supplies U676 HealthFax,Inc. 4,074.00 Health Fair-Employee Flu Slats U677 Home Depot 345.12 Misc.Repair&Maimenance Material 84678 Hopp HnRWIHAC 551.05 Publication-Waitress Newsletters U679 Inland Peteday m Equipment and Repair,Mc. 1.771.98 Repair&Maintenance SONICes-Replacement of Veeder-Rail Metal Sensor&Spill Bucket U680 Internal Revenue Seance 125.00 Wage Garnishment U681 Intl.Union of Open Erg.AFL CIO Local 501 4,494.60 Duke Deduction 84662 Kfcrce,Inc. 1.372.80 Temporary Employment Services 6460 League of CaSMrna Cbies 140.00 Meeting Registration-Dini ISO 646M Count Order ISOM Wage Garnishment 64605 M.J.Schiff and Medical Inc. 15,20aAS Temporary Employment Services 84686 Menisci Professioal 2,976.00 Temporary Employment Services 84687 MCMpsAw Can Supply Co. 238.86 Electrical Pans&Supplies 84686 Mellon Trull 22.517.03 Imestmenl Custodian Bank-Asset Administration Quarterly Fail B4689 Court Order 225.00 Wage Garnishment 846M National Bond&Trust 2,756.67 U.S.Savings Bonds Payroll Dedudlons 84691 Mohamed Fire Promotion Aaeoclaldn 675.00 Desire&Pudicetions 84692 National Institute of Business Management 48.00 Books&Publications 84693 Niryo&Moors Corporate Accounting 1,206.50 Protesiorel Semoss-Sad,Concrete&Dead Materials Testing-Pt-37 84694 Northers Tool&Equipment Company 2,245.83 Elecricel Pods&Supplies 84695 OCB Reprographics 2,573.68 Printing Semmes-MO 112MO 84696 OCEA 620.03 Dues Deduction 84697 Peace Officers Council of CA 1.548.00 Dues Deduction,Supervdore&Professionals U698 Pioneer Americas,Ina. 10,237.44 Sudden Hyp chlorits U699 Paelpuahems,Inc. 9,570.00 Professional Services-WabsiM Redeeign(OCSD.com) U700 Port Supply 62.99 Monitoring Vessel Pads&Supplies-Nerress U701 PwPald Legal Services,Ind MISS Employee Voluntary Legal Service Insurance Premium 84702 Ralfesdr Lit Insurance Company a,517.98 Voluntary Lid,Cancer&Supplemental Short-Tartu Disability Insurance 84703 Red W rg Shoes 43A0 Safety Shoes 04704 RPM Electric Motors Hill Mechanical Pans&Supp6ee 84705 RS Hughes Co.,Inc. 1,145.42 Paint Supplies 84706 Smldl Voice&Dell.Inc 2.284.79 Telephone Stephen Maindned. 84707 City of Seel Beech Finance Dept. 309.34 Water Use U708 Court Order 721.50 Wage Garnishment U709 Snap-On Tool.,tow. 76.16 Tools U710 Soffdroicil Carp. 487.24 SOewa e M WegNveE%CELAeV3bAP$INAE1WMa Pee Repwm907iCLMr Pete RpM-W.pgJ E%H BIT B antt. Page 7 of 8 andisp'M Claims Paid From 09116106 to 09130106 YYarmM No. Vendor Ampurd Description N711 Sparkletts 2.147.14 Drinking WalerlCcoler Rmdala 84712 TekSyaWm3 12.205.50 Temporary Employment Services 84713 The Orange County Register 1.438.80 Notices&Ads U714 Time Warner Communications 51.07 Cable Servicas P715 Todd Painting,Inc. 1,050.00 Painting Services U716 United PanRl Service 94.00 Parcel Services U717 United Way 60.00 Employee Contributions U710 US Pemxlde.L.L.C. 13,560.12 Odor&Corrosion Control Treatment for Coll.Sys.,Hydrogen Peroxide&Fermus Chloride U719 WEF 182.00 Membership-Water EnNommenl Federation M720 Weal Grou uANest Publishing Center 448.00 Books&Publications 84721 WOWA1W0dr 2.040.00 Training Registration 04722 Xerox Corporation 2,250.73 Cap,.Leases&Managed Services 64723 Court Order 597.5D Wage Garnishment M724 I-SUD43onference(R) 82.18 Telephone Conference Cells 84725 Flaming Erniromen al.Inc. 7.661.00 Construction FE05J1 M726 Union Bank Of California 21,289.53 Construction l-2<,Retention 84727 Layne T.Bereldi 420.28 Meeting raining Expense Reimbursement U728 Michael J.Barmlt 196.60 Meeang?reining Expense Reimbursement 84729 Themes M.BlaWe 295.98 Maeting/7nining Expense Reimbursement 847M Deon M.Comoo 63.00 MeetirgRminig EVense Reimbursement 84731 4Mlliam D.Cassidy 353.81 MeeliogRraining Expense Reimbursement U732 Amoll G.Chavez 190.00 Meetmgamining Expense Reimbursement 84733 James E.Colston 216.60 Meall"IThaning Expense Reimbursement U734 James M.Elo 64.32 Meetin17huning Expemse Reimbursement U735 Chuck M.Forman 1,087,65 MeminglTraMing Expense Reimbursement M736 Char es E.Fray 62.27 Meeting/7raining Expense Reimbursement 84737 Richard Gallegos 553.56 MeetinglTraming Expense Reimbursement 84738 Larry Gibson 875.44 MestingRralning Expense Reimbursement U739 Charles D.McGee 21.00 Me.tingRraining Emense Reimbursement 84740 Michael D.Moore 401.19 MeetingRraining Expanse Reimbursement 84741 Samuel L.Mowbray 25.00 Meeling/fraining Expense Reimbursement U742 Jeremy J.Baum 748.64 MeetingRmining F cpense Reimbursement U743 BanbWge Group,Ix. 3.085.00 Claim Settlement Total Accounts Payable-Warrants S 21,491,833.51 Payroll Disbursements 34940 - 35015 Employee Paychecks S 139,122.56 Bivmekly Payroll-09R7I06 35016 - 35021 Employee Paychecks 26,002.93 Intanm Patricia-W2W6,9126/06&WB108 131188 - 131742 Direct Depos6 Statements 1,192,686.07 Biweekly PsyroII 09R7/06 Total Payroll Disbursements S 1,358,011.55 Whe TmnaHr Payments OCSD Payroll Taxes&Contnbuwns & 667,56Z67 Biweekly Payroll 0927M6 US Bank 657,430.21 Series 2000 A&B Refunding COPS September Interest Payment Total Wire Transfer Payments S 1,344.997.ae Total Claims Paid 09116m6.0W30418 6 24,184,842.95 X'wgarmEZCELeeVNAaawaDOeime POO R� ono Ped nex,1 dadoo9 EXHIBIT mot. Peg.6018 10,16AN08 Orange County Sanitation District MINUTES BOARD MEETING September 27, 2006 oJ�� SAAIITgl�O9 gr c A O y AFcr'y HE ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes for Board Meeting v 09/27/06 ' Page 2 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on September 27, 2006 at 7:00 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X James M. Ferryman, Chair Arlene Schafer X Doug Davert, Vice Chair Tony Kawashima X Steve Anderson Steve Simonian X Charles Antos Gordon Shanks X Don Bankhead Leland Wilson X Carolyn Cavecche Jon Dumitru X Alberta Christy Mike Garcia X Larry Crandall John Collins X Bill Dalton Mark Rosen X Michael Duvall Jim Winder X Norman Eckenrode Constance Underhill X Richard Freschi Bob Fauteux A Sukhee Kang Steven Choi X Phil Luebben Lydia Sondhi X Patsy Marshall Jim Dow X Darryl Miller Douglas Reinhart X Roy Moore John Beauman A Joy Neugebauer Vivian Kirkpatrick-Pilger X Ken Parker Catherine Driscoll X Tod Ridgeway Don Webb X David Shawver Brian Donahue X Harry Sidhu Bob Hernandez X Jim Silva Lou Correa X Dave Sullivan Debbie Cook X Mark Waldman Ralph Rodriguez STAFF MEMBERS PRESENT: Jim Ruth, Interim General Manager; Penny Kyle, Board Secretary; Nick Arhontes; Bob Ghirelli; Jim Herberg; Dave Ludwin; Patrick Miles; Ed Torres; Lorenzo Tyner; Lille Kovac; Jeff Reed; Michael Gold; Juanita Skillman; Bret Colson OTHERS PRESENT: Brad Hogin, General Counsel; Kelly Christensen; Kim Christensen, Thom Coughran,Art Perry, Paul Frazer, Ben Campbell, Brad Bush, Mark Miller, and Charles Mitchell. Minutes for Board Meeting 09/27/06 ° Page 3 r MOVED, SECONDED AND DULY CARRIED: Receive and file minute excerpts from the following re appointment of active and alternate Directors, as follows: City/Aaencv Active Director Alternate Director Orange Carolyn Cavecche Jon Dumitru PUBLIC COMMENTS There were no public comments. REPORT OF THE CHAIR Chair Ferryman requested Directors to submit their ethics training certificates to the Board Secretary. He also announced a workshop scheduled for Wednesday, October I on streamlining Board and Committee functions. Ed Torres, acting Director of Technical Services, recognized Kim Christiansen for 25 years of employment with the Sanitation District. REPORT OF THE GENERAL MANAGER Jim Ruth, Interim General Manager, reported on the successful placement of the acting Assistant General Manager; progress on the joint campus with the Water District; and benefits consultant study review needed for structure and parameters for labor negotiations. He referred to the monthly status report for additional information items. REPORT OF THE GENERAL COUNSEL General Counsel, Brad Hogin, advised that if the motion for preliminary injunction scheduled for hearing on October le is not granted, the Kern County ban of biosolids application will be effective January 1, 2007. RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A" and "B", attached hereto and made a part of these minutes. ALL DISTRICTS 08/15/06 08/31/06 Totals $19,628,166.52 $24,509,685.16 Director Cavecche abstained from discussion and voting on Warrant Nos. 83787, 83819, 83976, 83991, and 83913. Director Sidhu abstained from discussion and voting on Warrant Nos. 83354, 83357, 83744, 83991, and 83779. Director Shawver abstained. Abstentions were pursuant to California Government Code Section 84308. Minutes for Board Meeting 09/27/06 Page 4 CONSENT CALENDAR 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. MOVED, SECONDED, AND DULY CARRIED: Order the minutes for the regular meeting held on August 23, 2006, to be filed and deemed approved. Director Shawver abstained. b. MOVED, SECONDED, AND DULY CARRIED: (1) Receive and file petition from Charles J. Walker requesting annexation of 1.988 acres to Orange County Sanitation District in the vicinity of Brier Lane and Highcliff Drive in an unincorporated area of Orange County; and, (2)Adopt Resolution No. OCSD 06-19, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD 57—Walker Annexation). C. MOVED, SECONDED, AND DULY CARRIED: (1) Receive and file petition from Michael and Virginia Rue requesting annexation of 1.06 acres to Orange County Sanitation District in the vicinity of Skyline Drive and Reservoir Road in an unincorporated area of Orange County; and, (2)Adopt Resolution No. OCSD 06-20, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD 58—Rue Annexation). d. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 05- 24, Levying Assessment Installments in lieu of the Payment of Sewer System Capital Facilities Capacity Charges Incidental to the Connection of Assessor's Parcel No. 503-301-04 and 502-232-06 to the Sewer System. END OF CONSENT CALENDAR COMMITTEE REPORTS AND RECOMMENDED ACTIONS 10. STEERING COMMITTEE A verbal report was presented by Chair Ferryman re the September 27, 2006 meeting. Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order draft Steering Committee Minutes for the meeting held on August 23, 2006, to be filed. b. Item pulled for discussion P Minutes for Board Meeting 09/27/06 Page 5 Non-Consent Calendar a. Adopt Resolution No. OCSD 06-21, Declaring Support of Proposition 1E. A motion was made to approve. The motion failed by a vote of 9 ayes and 14 noes. 11. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE(OMTS) OMTS Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order draft Operations, Maintenance and Technical Services Committee Minutes for the regular meeting held on September 6, 2006, to be filed. b. MOVED, SECONDED AND DULY CARRIED: (1) Ratify approval of Amendment No. 1 to the sole source agreement with UC Riverside for the project titled `Seasonal Evaluation of Reproductive Status and Exposure to Environmental Estrogens in Homyhead Turbot at the Municipal Wastewater Outfall of Orange County, for an additional amount of$50,000 for year two of the contract, for a total amount not to exceed $100,000; and, (2)Approve an extension to the contract for year three for said project for an additional amount of$50,000, for a total amount not to exceed $150,000. . C. MOVED, SECONDED AND DULY CARRIED: (1)Authorize the General Manager to accept a $76,098 credit for Trunkline Chemical Treatment Strategy in the Miller-Holder, Knott and Baker-Gisler Trunklines from U.S. Peroxide, LLC; and, (2)Authorize the General Manager to utilize up to$60,100 of the $76,098 credit for the relocation of the chemical dosing tank to be completed by U.S. Peroxide, LLC. d. MOVED, SECONDED AND DULY CARRIED: Approve a Consulting Services Agreement with TMV Systems Engineering, for Process Control System Historical Replacement, Specification No. CS-2006-281BD, providing technical consulting, implementation support and software purchase, in the amount of $357,902, and a contingency of$17,098 for a total amount not to exceed $375,000. e. MOVED, SECONDED AND DULY CARRIED: Authorize the re-appropriation of $450,000 from Biosolids Production Siting Study, SP-105; Environmental Compliance Assessment Program, SP-104; and, Odor Control Study,Job No. P2-95, approved projects in the FY 06-07 CIP, to fund the FY 06-07 Research Program projects not included in the current CIP. OMTS Non-Consent Calendar No items were considered. Minutes for Board Meeting 09/27/06 Page 6 12. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE PDC Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order draft Planning, Design and Construction Committee Minutes for the regular meeting held on September 14, 2006, to be filed. b. MOVED, SECONDED AND DULY CARRIED: Receive and file the Collection System Strategic Plan Update dated April 2006, prepared by MWH Americas, Inc. for the Collection System Model and Strategic Plan Update, Job No. J-101. C. Item removed. d. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No.1 to Plant No. 2, Utility Corridor, Parking and Pump Station for Contractor Staging, Job No. P2-66-3, with Denboer Engineering and Construction, Inc., authorizing an addition of$37,762 and 159 calendar days, increasing the total contract amount to $1,360,762; and (2)Accept Plant 2, Utility Corridor, Parking and Pump Station for Contractor Staging, Job No. P2-66-3, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. e. MOVED, SECONDED AND DULY CARRIED: (1)Approve plans and specifications for 66-Inch Ellis Avenue Trunk Sewer, Contract No. 1-10A, on file at the office of the Board Secretary; (2)Approve Addenda Nos. 1, 2, 3, 4, and 5 to the plans and specifications; (3) Receive and file bid tabulation and recommendation; and (4)Award a construction contract to Barnard Soletanche, a joint venture, for 66-Inch Ellis Avenue Trunk Sewer Contract No. 1-10A, for an amount not to exceed $32,232,600. f. MOVED, SECONDED AND DULY CARRIED: 1) Ratify Change Order No. 4 to Plant Utilities Rehabilitation and Refurbishment, Job No. 132-82, with Olsson Construction, authorizing an addition of$1,040, and an additional 457 calendar days, increasing the total contact amount to $2,883,385; and, (2)Accept Plant Utilities Rehabilitation and Refurbishment, Job No. P2-82, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. Minutes for Board Meeting 09/27/06 Page 7 r g. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 10 to Secondary Treatment Facilities Process Upgrades at Plant No. 2, Job No. P2- 47-3, with Morrow-Meadows Corporation, authorizing an addition of$295,560, increasing the total contract amount to $7,640,167. Director Cavecche abstained. In. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 1 to Sunflower Interceptor Manhole Rehabilitation, Contract No. 7-21, with Sancon Engineering, Inc., authorizing an addition of$583,821, increasing the total contract amount to $2,103,021, and 79 additional calendar days; and, (2)Approve a budget amendment for Sunflower Interceptor Manhole Rehabilitation, Job No. 7-21, in the amount of$278,000, for a total budget of $3,572,000. i. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 2 to Rehabilitation of the14"' Street Pump Station, Contract No. 5-51, and Rehabilitation of the"A" Street Pump Station, Contract No. 5-52, with Kiewit Pacific Company, authorizing an addition of$256,079 and 14 calendar days, increasing the total contract amount to$12,095,223. j. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 11 to Gisler-Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler-Redhill North Trunk Improvements, Contract No. 7-41; and City of Tustin Project Nos.6106 and 6151, with ARB, Inc., authorizing an addition of$400,676, increasing the total contract amount to $22,003,110; . (2) Decrease Phase 4 of Contract No. 7-41 budget by$1,300,000 for a total project budget amount of$15,460,857; and, (3) Increase Phase 4 of Contract No. 7-36 budget amount by$1,300,000 for a total project budget amount of$8,357,433. k. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 28 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37,with Margate Construction, authorizing an addition of$83,637, increasing the total contract amount to $72,760,157. I. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 20 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4,with Steve P. Rados, Inc., authorizing an addition of$151,375, increasing the total contract amount to $30,679,877. M. MOVED, SECONDED AND DULY CARRIED: Approve a Professional Design Services Agreement with The Austin Company to prepare a Feasibility Study for Laboratory Refurbishment at Plant No. 1, Job No. J-97, for an amount not to exceed $122,400. Minutes for Board Meeting 09/27/06 Page 8 n. MOVED, SECONDED AND DULY CARRIED: (1)Approve Amendment No. 5 to the Professional Services Agreement with Camp, Dresser, & McKee for Rehabilitation of Odor Control Facilities,Job No. J-71-8, providing for an adjustment to the burdened labor rates for an additional amount of$109,668, increasing the total amount not to exceed $5,028,372. o. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 8 to the Professional Service Agreement with Tran Consulting Engineers for additional construction support services for Sunflower Interceptor Manhole Rehabilitation, Contract No. 7-21, for an additional amount of$7,625, increasing the total amount not to exceed $1,270,697. p. MOVED, SECONDED AND DULY CARRIED: Approve a Settlement Agreement with Parsons Engineering Science for Area Classification Study Implementation Plan, Plant Nos. 1 and 2,Job No. J-35-2, for a reimbursement amount of $610,667. MOVED, SECONDED AND DULY CARRIED: Order draft Planning, Design and Construction Committee Minutes for the regular meeting held on August 3, 2006, to be filed. PDC Non-Consent Calendar No items were considered. 13. FINANCE ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHRI FAHR Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on September 13, 2006, to be filed. b. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. 06-22, amending Resolution No. OCSD 98-33, amending Human Resources Policies and Procedures Manual. C. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 06- 23, Adoption of District's 2006 Conflict of Interest Code, and Repealing Resolution No. OCSD 04-24. d. MOVED, SECONDED AND DULY CARRIED: Receive and file report of General Manager approved purchases in amounts exceeding $50,000 in accordance with Board purchasing policies. e. MOVED, SECONDED AND DULY CARRIED: Receive and file the FY 2005-06 Quarterly Financial Report for the period ended June 30, 2006. f. MOVED, SECONDED AND DULY CARRIED: Approve revisions to SAFETY- POL-101, Injury and Illness Prevention Program Policy, as provided for in Resolution No. OCSD 02-5 regarding the District's Injury and Illness Prevention Program. Minutes for Board Meeting 09/27/06 Page 9 FAHR Non-Consent Calendar No items were considered. 14. LEGISLATIVE AFFAIRS COMMITTEE Legislative Affairs Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order Legislative Affairs Committee Minutes for the meeting held on September 12, 2006 to be filed. Legislative Affairs Non-Consent Calendar No items were considered. 15. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar _ a. MOVED, SECONDED AND DULY CARRIED: Order Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held on September 11, 2006, to be filed. b. MOVED, SECONDED AND DULY CARRIED: Approve a Professional Services Agreement with Faubel Public Affairs for one year of outreach support services for the Groundwater Replenishment System, Job No. J-36, for an amount not to exceed $255,850 to be cost shared equally(OCSD's portion $127,925)with the Orange County Water District. GWRSSC Non-Consent Calendar No items were considered. 16. There was no closed session. ADJOURNMENT: The Chair declared the meeting adjourned at 7:30 p.m. Penny Wkyle Secretary to the Bdz of Directors of Orange County Sanitation District H:Weptyno115U1511BSVAnutw%092706 DRAFT m nutes.Ex Claims Paid From 08101106 to 08HNGS Shemnl No. Vendor Amount Description Accounts Payable-Warrenb 83237 BloMeneux Vitek,Inc. S 64,650.00 Instrument Pads&Supplies 83238 Block&Veatch Corporation 498.964.07 Engineering Services Pl-76&P1.102 83230 City of Fountain Valley 35.662.13 Water Use 83240 Proplpe 21258.65 SeweAne Woo Inspections 83241 Southern California Edison 225,311.38 Pmm, 83242 US Peroxide,L.L.C. 75,16676 Odor&Corrosion Control Treatrnerd for Coll.Sys.;Hydrogen Peroxide&Ferrous Chloride 83243 J R Flan Construction 2.376.151.90 Construction Pi-82&Pt-76 83244 ChrBn and Cecda 62.754.28 Clear Settlement 83245 Carlin and Cecda Trust 67245.72 Claim Settlement 83246 LA Chemical 1.548.37 Bleach 83247 A-1 Enterprises,Inc. 1.408.00 Fencing 83248 Angles Safey.Inc. 725.05 Safety Supplies 83249 Amencen Fidelity Assurance Company 578.80 Employee Voluntary Cancer Insurance 83250 ASCE Conlinuing Education 085.00 Training Reglstralkin M251 ABBE Amedcen Society of Safety Engineers 140.00 Membership 83252 AssurX,Inc. 5,513.00 SaTyare Maintenance&Support-CATSWEB U253 AT&T Universal Biller 1,448.52 Telephone Service 0254 American Telephone&Telegraph Corp. 465.61 Telephone Service 83255 BEC-Bullding Electronic Controls,Inc. 931.30 Fire Al..System Maintenance 83255 Bell Pipe&Supply Co. 518.38 Mechanical Pads&Supplies 83257 Court Trustee 9aA2 Wage Gamishment 83258 California Hazardous Services,Inc. 1,600.00 Underground Stu age Tank Testing 83259 California Relocation Services,Inc. 262.50 OMce Files Moving/Relocation Services 83260 Cingulor Wireloss Aimme 394.57 Wireless Services 83261 Cdyof Tustin 1,031.30 Water Use 83262 Click Tracks Anaytla,Inc. 7,034.00 Maintenance&Suwon-Sronza Server 83263 Columbia Analytical Services,Inc. 16,464.00 Analysis of Wastewater,Industrial Wastewater&BlosolWs 83264 Compressor Components of California 19,837.69 Maintenance&Repair Services-Cooper Compressor&LSVB Ignition Coils 83265 Corporate Express 2.367.86 Office Supplies 83266 Cross Current Corporation 1,2110.00 Professional Servloes-Nelwork Penetration Tooling 83267 CWEA Annual Conference 125.00 Training Registration(California Water Environment Association) 83268 CWEA Membership 235.00 Membership&Training Registration(Cold.Water Environment Assoc.) 03260 Dun Grayson,PSJ3.,Consulting 9,455.T2 Professional Services-OCSD&IT Management Peeress $3270 Ecolo0y Contml Industries 12,099.37 Hazardous Waste Disposal 83271 Electra Bond,Inc. 1,578.54 Repair&Maintenance Services-Fusion Bond Coating of Pump Parts 83272 Electrical Reliability Services 7,084.00 Professional Services-Electrical Reliability Testing for Capital Projects 83273 Employee Benefits Specialist,Inc. 10,394.99 Reimbursed Prepaitl Employee Medical&Dependent Cam 83274 EquipCo 366.47 Instrument Most, 83275 Court Order 420.00 Wage Gamshment 83276 Fedex Corporation 376M Freight Services 83277 Firsl American Reel Estate Solutions 450.00 Online Orange County Property Information 83278 Fountain Valley Rancho Hand Wash 1.099.99 Vehicle Washing&Waxing Services 83279 Franchise Tax Sued 134.94 Wage Garnishment 832N Gomm!Daniel Woddwide 82.45 Mechanical Pads&Supplies 63281 Goldenwest Wndme Service 1.680.00 Groundskeeping Services 83282 Guarantee Records Management 286.30 Off-Site Remm Storage 83283 Hill's Boal Service 624.44 Engine Oil Change Service-Ocean Monitoring Vessel Nedssa 83284 Home Depot 6.87 Misc.Repair&Maintenance Metals] H WsprlaWE%CEL,ae1tNAParWiEV.'Wmr Pad Rydda6aTGkem Pod paper-%A&N EXHIBITA nx2IMc Page 1 of 8 Warsaw Claims Paid From 08101106 to 08116106 Warrant No. Vendor Amount Dianiptlon 832M Hub Auk,Supply 401.82 Vehicle Pads&Supplies 83286 Hunted Caotal Institute,Inc. 199.00 Membership 83287 City of Huntington Beach 16,706.75 Water Use 83288 Industrial Metal Supply 2,148.05 Metal 83289 Innedine Engineering 4,541.08 Sewerline Video Inspections 83290 Informal Revenue Service 125.00 Wage Gamishment 83291 Intl.Union of Open.Eng.AFL CIO Local 501 4.449.78 Dues Deduction 83292 IN Gremmmoth.Inc. 16,410.00 NT Server Maintenance-Silver 83293 Iron Mountain 100.00 Storage Fee-Bid Documents P1.37 83294 Keith Boger 990.00 Training Registration 83295 Kaye Productivity Center 199.00 Training Regotralbn 83296 Konnie Kim Fine Ad 233.82 Future Framing Service 83297 Llebed Cassidy 8.200.50 Professional Service-Human Resources 83298 Court Order 150.00 Wage Gamishment 83299 Lomian Education Services 578.00 Training Registration 83300 M.J.Stldft and Associates,Inc. 1,250.00 Professional Services-Current Testing&Reporting 83301 Maintenance Technology Corp. 1.097.23 Mechanical Paris&Supplies 83302 Malcolm Ptmie,Inc. 9,463.43 Professional Services,I-24 83303 MBC Applied Environmental Sciences 2,957.21 Aerial Survey of Kelp Beds-Newport Harbor Entrance to Ventura County 83304 McMaster Can Supply Go. 1,471.89 Mechanical Pads&Supplies 83305 Mesa Consolidated Water District 17.91 Water Use 83306 Midway Mfg.B Machining Co. 2,709.75 Repair&Maintenance Services-Impeller 83307 MK Ek,cMc,Inc. 13,600.01) Consiroctlon FE0542&FE0540 83308 Court Oder 225.00 Wage Garnishment 83309 Municipal Information Systems 125.00 Application Fee-Exc4lferK,e In Inform ion Technology Practices Certification Program 83310 Municipal Water District or O.C. 5,255.00 OCSD Share of Housing!Mitigation Plan&Meeting Re0istration-Division 610 W311 National Band&Trost 1,980.28 U.S.Savings Bonds Payroll Dedudlons 83312 OCEA 50.28 Dues Deduction 83313 Omcm Corpore8on 10,218.74 Software Maintenance-Internet Developer Suits 83314 OMen Service Company 235.20 Specialty Gases 83315 Fader Supply Company 797.42 Mechanical Pads&Supplies 83316 Peace Officers Coundl of CA 1,521.00 Dues Deduction,SUPervLSOM&Professionals 0317 Primary Source Office Furnishings.Inc. 10,34D.N Ofice Furniture&Fi dures.Installation&Office Recon69urelion Services 83318 Project Management Institute 154A0 Membership 83319 Quest SOfvare 2.95524 Softeners Maintenance 83320 Red Wing Shoes 139.64 Safety Shoes 83321 RPM Electric Motors 1.419.07 Matra 83322 Scott Specialty Gases,Inc. WAS Cylinder Rentals&Demurrage 83323 ScoBel Voice&Data,Inc. 2,284.79 Telephone System Maintenance 83324 SWIIPath Seminars 199.00 Training Registration 33325 Count Order 721.50 Wage Garnishment 83326 Southern California Edison 33.64 Power 83327 Sparkfe0s 1,758.41 Drinking WatedCooier Rentals 83328 Standard and Poms Corp. 5.000.00 COP Contract Service 83329 Summit Steel 1.270.27 Metal 83330 Terminus International 850.00 Past Control 83331 Thermo Efeclron NOM America,L.L.C. 2249.65 Lab Pads&Supplies 83332 Thompson Industrial Supply,Inc. 8,703.64 Mechanical Pads&Supplies 83M3 Time VJamer Communication 51.07 Cable Services H W4nn AUCEL E1a12]DuWSR0VdMWme Pek RegM6aM'Ivuna Pot Repon-0&rea9 EXHIBIT A Fro 10s, Page 2 of 8 wimpm Claim Paid From 08101ro6 to olg15106 Warrant No. Vendor Amount Deacriplion 83334 UC Regents 1.200.00 Tratrlirg Registration 83335 United Parcel Service 27.19 Parcel Services 83336 Untied States Postal Service 5.000.00 Postage 83337 United Way 160.00 Employee Contributions $3338 Xerox Corporation 21,024.88 Xerox Phase,Printer,Maintenance&Cog Per Copy Expenses 83339 Court Order 597.50 Wage Garnishment 83340 Zi nmerman Yacht Maintenance 201.00 Repair&Maintenance Service-Ocean Monitoring Vessel Nerissa 83341 James E.Colston 336.99 MeetingfrialnNg Expense Reimbursement 83342 Una Kovac 6.76 MeetingRreimng Expense Reimbursement 83343 Cann O.Nguyen 683.05 Meming/Training Expense Reimbursement 83344 Fred J.O'Brien N.52 Meeting7rmining Expense Reimbursement 83345 Edmund L.Pendleton 106.00 Meefing7rrelning Expense Reimbursement 83W George L.Robertsen 170.00 MeetingiTralning Expense Reimbursement 83347 Henry R.Salgado 43.56 MeetlaglTretning Expense Reimbursement 83348 Alexander Sheehan 558.16 MeeWgRratning Expense Reimbursement 83349 John W.Swindler 217.56 Mee0oglTrolning Expense Reimbursement 8335D Robert J.Thieste 38.56 MeetingRreining Expense Relmbursemant 83351 Waller W.Williams 48.00 MeathlgRraintng Expanse Reimbursement 83352 Ken H.Worg 53.00 MeetingrTraining Expense Reimbursement 83353 City of Fountain Valley 220.00 Encroachment Permit Re Relocation of Ph,i Garfield Ave.Entrance 833U Disneyland Resourt-Group Tickets 2.325.00 Reimbursed Employee Activities 83355 Employee Ac0vlly Committee 10,000.00 Service Award Expense-06/07 BM56 Basic Chemical Solutions.L.L.C. 31,319.84 Sodium though,&Sodium Hydroxide 83357 Black&Veatch Corporaton 175,106.28 Engineering Services Pt-76,J-77&J-79-1 SM58 Blue Chose of California 406,231.50 Medical Insurance Premium 83359 Brown&Caldwell 800,827.33 Professional Services P2-91,P137.132-90,and Notices&Ads 83MO Cardillo Engineers 235,625.47 Professional Services P2416&Pf-71 83361 Ones Dental 57.942.52 Denfet Insurance Plan 83362 Earth Tech,Inc 34,205.27 Professional Services P2-79&Pi-106 83363 G11D.L.L.C. 42,361.90 Professional Services-Asset Management Program 83364 HIn BmNers 35,064.56 Chemicals-Odor&Conaston Control-Newport Tmnkliine 83365 IPMC do Parsons 1.291.094.00 Engineering Services-Integrated Program/Project Management,Temporary Staffing,Marl.&Supplies 83366 Kaiser Foundation Health Plan 67.015.58 Medical Insurance Premium 83W7 Kemimn Companies,Inc. 199.428.14 Fento Chloride 83368 Lee&Its,Inc. 158,397.60 Professional Services 549,550.P2473 83369 MDS Consulting 39,280.80 Professional Surveying Services 1.24 83370 NALCO Company 32,080.83 Anionic Polymer 83371 Occidental Energy Marketing,Inc. 85.715.20 Natural Gas for CenGehfCOGen 83372 Pioneer Americas.Inc. 261.075.05 Sodium Hypochlonte 83373 Polydyne,Inc. 64,995.13 Cauonic Polymer MO 3-11� M374 RMS Engineering&Design,Inc 25.771.45 Engineering Services-Evaluation of North County Property Acquisition 83375 Southern California Edison 106.558.87 Power 83376 Synagm West,Inc. 320,989.48 Residual.Removal MO 3-29-95 83377 Tule RancluMagan Farms 247.521.25 Residuals Removal MO 3-2945 83378 US Peroxide.L.L.C. 183,916.D5 Odor&Corrosion Control Treahnent he con.Sys.;Hydrogen Peroxide&Famous Chlodde 83378 Waters Carporellon 229.871.59 Lab Instrument-Liquid Chromatograph Triple Quadrupole Mass Spectrometer&Training 83380 WbodmO Spredfin&Smart 117,161.29 Legal Services MO 7-26-95 83381 Workforce Software,Inc. 37,39340 Professional Services-J-104 83382 ARB,Inc 611,107.45 Construction 7-36is 741 H WproutN%CELEIN]3NUSHARMCIa.Paid fwux� Cla..PaW of Pori-08-ISOS EXHIBITA MQIa'R Page 3 of 8 shm" Claim Paid From 08101106 to 08116106 Warrant No. Vendor Amount Description 53383 Klewil Pacific Co. 285.477.30 Construction 5-51&5-52 53384 Steve P.Ratios,Inc. 1,100,134.80 Construction 1.24 83385 Union Bank of California 32,163.55 Construction 741&7-36,Retention 83386 Union Bank of California 123.237.20 Construction k24,Retention 83367 Welk Fargo Bank Mac C7300-012 31,719.70 Construction 5-51&5.52.Retention 83388 Chicago This Company 150.000.00 Escrow Installment for Garden Grove Property Purchase 83389 A It G Electropolish 3.822.97 badminton Pans&Supplies 83390 A W Chesterton 544.30 Mechanical Parts&Supplies 83391 A-1 Enterprises.Inc. 774.00 Fencing a3392 Absolute Standards,Inc. 538.00 Lab Paris&Supplies a3393 ACS Hydraulics,Inc. 497.92 Muter Repairs 83394 Advance Business Graphics 552.79 Printing Services-No.10 Envelopes w&ogo 83385 AETC 3,406.53 Instrument Paris&Supplies(Advance Engine Technology Corp.) 83388 Agilent Technologies,Inc. 601.90 Lab Pans&Supplies 83397 Airgas Safety,Inc. 3.574.83 Safety Supplies 83398 American Airlines 1,485.40 Travel Services 83399 AMPSAbundant 1,948.50 Instrument Pens B Supplies 83400 Amason Elevator Services 1,400.00 Monthly Elevator Maintenance at Pits.1&2 83401 Apak Batteries 1,050.51 Battery Pecks 8NO2 Applied Industrial Technology 185.35 Mechanical Pans&Supplies 83403 Aquarium Doctor 116.21 Human Resources Aquarium Service 834N Ashbrook Corporation 6.305.82 Wlnkiepress Paris&Supplies 83405 AT&T Callorn"Cl 3752 Telephone Service BUGS ATCC 6720 Lab Pens&Supplies(American Type Culture Collection) 83407 Awards&Trophies Company 09.82 Awards&Trophies 834DB Barrel Accessories and Supply Company 51.45 Valves 83409 Battery Specialties 282.39 Students 83410 Bee Man Pest Control,Inc. 425.00 Post Control 83411 BloNtedeu%Vltek.Inc. 578.57 Lab Pads B Supplies SM12 Bldquip Products 1,591.85 Storage Cabinet.Console&Inserts for tab Vials 83413 BOC Edwards,Inc. 51.31 Lab Pans&Supplies 83414 eomemann Pumps,Inc. 8,464.84 Pumps 83415 Burlington Safety Laboratory of CA,Inc. 571.50 Safety Tasting&Recerilfiallon of Hot Gloves-Div.880 83415 California Auto Collision 1.904.73 Vehicle Repair B Repainting-V430 83417 California Relocation Services,Inc. 112.50 Office Fifes MovinglReloation Services 83418 CASA 11,200.00 2006 Litigation Pledge&Meeting Registration-Division 110 83419 City of Huntington Beach 2,841.00 Coastal Development Permit 83420 CLE International 495A0 Training Registration 83421 Cobs Penner Instrument Co. 334.36 Lab Pans&Supplies 83422 CompEd Solulkins 199.00 Training Registration 83423 Consolidated Elect Distributors.Inc. 509.48 Electrical Park&Supplies 83424 Consumers Pipe&Supply Co. 1.139.31 Plumbing Pans It Supplies 83425 Control Factors Seattle,Inc. 1,040.00 Fiber SM26 Committed Motion Solutions 82.85 Pump 83427 Corporate Eapress 5.807.06 OMa Supplies 63428 Crane Veyor Coop. 3.122.32 Maintenance Agreement-Qiny.Inspections,Certification&Quadrennial Testing 83429 Computational Systems,Inc.(CS0 276.82 Repair B Maintenance Material 83430 D.R.McNally&Associates 1,195.00 Training Registration 83431 DAE Instruments 631.46 Eleclnal Paris&Supplies N 1aep1YWE%LELdIaV3PAP6NARE1CYima Paid Napcna6UT I.—Peld Raton-0&15U5 EXHIBITA fm216ID Page 4 of 8 anto. �, Claim Paid From 08ill to 08115106 Warrant No. VaMor Amount _Description SU32 Dapper Tire Co. 2,670.86 Truck Time 83433 Davids Tree Service 1,825.00 Tree Maint.Service 83434 Dozen Pumps&Pads,Inc. 12,991A3 Pump Pads&Supplies 83435 De2u lk Water Commit 1.199.04 Mechanical Pads&Supplies 83438 Dionex Corporation 644.55 Lab Pads&Supplies 83437 Diskeeper Committed 1.107.60 Scam.Malnlenance-VAX&VMS 83438 Dunn Edwards Corparatlon 159.94 Paint Supplies 83438 Easy Frame Sign Company,Inc. 2,965.82 Signs&EMS Decals with Logos 83440 Electrical Reliability Services 6,802.00 Professional Services-Electrical Reliability Testing for Capital Projects 83441 Employers Group 825.00 OnSts Training-Note Taking Training 83442 Enchanter,Inc. 3,000.00 Ocean Monitoring&Outran Inspection&Maintenance 83443 Environmental Resource Association 2,34Q05 Lab Pads&Supplies 83444 Environmental Science Associate(ESA) 18,236.60 Professional Services 5.58&1.24 83445 Ewing Inigation Industrial 287.66 Landscape Initiation Pads&Supplies 83446 FEDEX Corporation 118.29 Freight Services 83447 Ferguson Enlerorises,Inc. 916.22 Values BU48 Fisher Scientific 15.671.03 Lab Pads&Supplies 83449 Flat&Vedkal,Inc. 220.50 Co.Drilling 83450 Franklin Covey 422A8 Office Supplies 83451 Fuller Track Accessories 2.127.04 Track Pads&Supplies B34S2 City of Fullerton 205.93 Water Use 63453 Garland Manufacturing Co. 8,316.00 Mechanical Pads&Supplies-Treatment Tank Wear Rails 63454 Garratt Callahan Company 11.618.32 Chemicals 83435 Gates Fiberglass Installers 4,909.25 Removal and Replacement of Fibemlass Bleat Damper 83456 Geometrix Consultants,Inc. 3,965.00 Salle.Concrete&Other Materials Testing 83457 Gledkh-Mitchell,Inc. 14,834.11 Mechanical Pads&Supplies 83458 Glendale Adventist Occupational 20.025.00 On-Site Medical Services-Audiometric Testing 83459 Government Finance OMcars Association 55.00 Books&Publications 83460 Grainger,Inc. 1,137.00 Mechanical Pads&Supplies 83461 Orden Pauo1 114.43 Meeting Supplies 83462 GTSI Corporallon 9,757.05 (3)Computers&HardwarelSo6wara 83483 Hach c/o Ponied Industries 14.41 lab Paris&Supplies 83484 Hanington Indusldal Plastics.Inc. 1.783.14 Mechanical Pads&Supplies 83465 Hatch&Kbk,Inc. 2.497.78 Mechanical Pads&Supplies 83466 HOR Engineering,Inc. 7,965.00 Professional Services P242 83467 Hewlett Packard Company 312,18 Computer Hardware/Software-(2)HP JeNurecl Cards BU68 Home Depot 1.046.26 Mlsc.Repair&Maintenance Material 83469 Hose Express,L.L.C.dba Pidek Santa Ana 3.997.38 Mobile Hose Service 83470 Idexx 2.672.20 Lab Pads&Supplies SM71 Industrial Distribution Gmup 909.73 Mechanical Pads,Tools&Paint BU72 Innarine Engineering 16,616.30 Sewers Video Inspections 83473 Implied Sales,L.L.C. 2,637.34 Mechanical Parts&Supplies 83474 Ironman Pads&Services 195.24 Mechanical Pads&Supplies 83475 JG Tucker And San,Inc. 810.08 Traft Road Cones 83475 Jamison Engineering Connectors,Inc. 4.852.00 Remove8teplace Manhole Covers for CCTV Contractor inspection of Intendant Lines 83477 Jays Catering 2.840.29 Meeting Expenses 83478 JEM Industries 3,3W.00 Repair&Maintenance Services-Fueling System at Pit,2 83479 Johnstone Supply 930.09 Mechanical Paris&Supplies BUBO Keith Batter 395.00 Training Registraled RWepaaraE%CEL.41a172aAP9HMEKldma Pea ReppMOeo7Klwms PRO seen-M16ea EXHIBITA r v/tax Page 5 of 8 w'.. Claims Paid From 08/(11108 W 08116106 Warren N. Vendor Amount Description 83481 Korn,Inc. 2.402.40 Temporary Employment Services 83482 Kissel Environmental Lob 360.00 Glade Laboratory Services 83483 Klainfeloer.Inc. 3,323.00 Soils,Concrete&Other Materials Testing 6.52&244A 834M L&N Image Apparel 49.18 OCSD MuJimeaker-w&ogo&"SenriW Leftering 83485 London Education Services 299.00 Training Registration $3486 Lucci's Gourmet Foods,Inc. 407.0 Meeting Expense BU87 Massachusetts Mutual We Insurance 145.41 Executive Disability Plan Premium BU88 Maintenance Superintendents Assoc. 95.00 Membership 83489 Malcolm Pals.Inc. 14244.22 Professional Services 1.24 83490 Manpower Professional 3,875.00 Temporary Employment Services 83491 Matheson Tfl Gas,Inc. 158.42 Lab Paris&Supplies 83482 MBC Applied Environmental Sciences 3,191.34 Aerial Survey of Kelp Beds-Newport Harbor Entrance to Ventura County SU93 MC Junkin Corp. 55.43 Plumbing Supplies 83404 McMaster Can Supply Co. 2.050.90 Mechanical Pads&Supplies 83485 Medfin Controls Go. 341.92 Instrument Pads&Supplies 83496 MM West Associates 407.51 Pump Palo&Supplies SU97 Mine Safety Appliances Company 319.74 Calibration Services 83498 Mooring Systems,Inc. 2,748.00 Open Tripod for Mooring Program BUIN) MM Americas,Inc. 14.103.87 Professional Services P2-74 83500 National Institute of Standards&Technology 658.00 Lab Palo&Supplies 83501 National Plant Services,Inc. 3,920.00 Vacuum Truck Services 83502 Neal Supply Co. 26.71 Plumbing Supplies 83503 New Horizons.C.L.C.of Santa Ana 3,500A0 Training Registration 835N Newel Communicettons 910.01 Cellular Phones&Air Time 83505 NRG Thermal Services,L.L.C. 794.55 Mechanical Pads&Supplies 83506 Num ix,Engineering-Result 196.66 Mechanical Palo&Supplies 83507 OCB Reprogrephlce 248.09 Printing Service-MO 1I26100 83508 Office Depot Business Services Division 4,852.82 Office Supplies 83509 Olympus America,Inc. 1,377.74 Replacement Lena for Moonscape 83510 Omega Industrial Supply,Inc. 1,134.16 Janitorial Supplies 83511 OMNI Wealem Incorporated 34.70 Hardware 83512 Orange County Water District 522.10 Meeting Expense 83513 Orange Courier 132.48 Gouda,Services 83514 Orange Fluid System Technologies,Inc. 1,376.112 Plumbing Pads&Supplies 83515 Oxygen Service Company 1,455.90 Lab Pads&Supplies 83516 Pacific Mechanical Supply 252.95 Plumbing Pads&Supplies 83517 PakSlgr 681.50 Meeting&Travel Registrations-GWRS Project-Division 110 836M PCG Industries 145.00 Repair&Maintenance Services-Gearbox Shaft 83519 PCS Express,Inc. 411.85 Courier Service 83520 PerMUElmaf Las 366.00 Lab Palo&Supplies M21 PL Hawn Company,Inc. 4,129.04 Electdnl Pads&Supplies 83522 Plumbers Depot,Inc. 3,195.67 Mechanical Paris&Supplies 83623 Pad Supply 13.78 Monitoring Vessel Pads&Supplies-Nerissa 83524 Plush.Inc. 54.04 Lab Paris&Supplies 83525 Primary Source Office Furnishings.Inc. 5,163.89 Office Furniture&Fixtures,Installation&Office Reconfiguration Services 83526 Project Management Institute 119.00 Membership 83527 Proplpe 4,671.58 Sewerine Cleaning-Cly of Tustin&Unincorporated County Pmpedy 83528 Prudential Ouersll Supply 5,929.0 Uniforms&Related Articles 83529 R L Abbott&Associates 3,000.00 Kern County Blosofids Consulting Services H bepNeNE%CEL.dahl2NPSHAREIC'alma Pad Repro ACP-Pad Repon-Oafaaa EXHIBITA swznwc Page 6 of wimose- er Claims Paid From OOM1106 to 08116M6 Warrant No. Vendor Amount Description U530 Remote Trends.Inc. 4.000.00 Professional Services-Biosofids EMS Values Study&Reporting 83531 Rii Corp. 274.08 Lab Pads&Supplies 83532 Rockhulsl College Continuing Education 179.00 Training Registration 83533 Royale Ceaners 6.00 Dry Cleaning Services 83534 RPM Electric Motors 4,6/5.05 Motor B Moth Repairs 83535 RSA Buller Soil Produce 1.540.83 hoe Materials 83536 Rutland Tool&Supply 148.51 Mechanical Parts&Tools 83537 Solt If Pent Laboratory,Inc 972.50 Sal Sample Analysis 53538 Saery-Kleen 485.95 Pam,Washer Lease,&Service 83539 Sancen Engineering,Inc. 14.205.00 Construction-Manhole Rehabilitation Project 83540 Santa Ana River Flood Protection Agency 1.200.00 FY 2006417 Membership 83541 Schneider Automation.Inc. 51828 Computer Maintenance Agreement 83542 Sea Coast Designs,Inc. 714.38 Lab Pads&Supplies 83543 City of Seel Beach Finance Dept 279.54 Water Use 83544 SETAC 820.00 Membership If Training Registration 83545 Send Name Plate 397.N Outdoor Safety Minor 83546 Sigma Aldrich.Inc. 42.91 Lab Paris&Supplies 83647 Smith Emery Company 230.00 Soils,Concrete If Other Materiels Testing 1.24 83548 Smith Pipe B Supply,Inc. 65.17 Landscape Inigaum Supplies 83549 Southwest Valve&Equipment 1.743.32 Mechanical Pads&Supplies 83550 Spec Services.Inc. 7.283.66 Engineering Services J-33-1 83551 The Suvwell Company 1,174.43 Training Supplies-First Ain/CPR/AED 83552 Strategic HR 325.00 Training Registration $3553 Sunsel Industrial Pads 100.05 Mechanical Pads B Supplies 83554 T&D Communications 1,833.90 Telecommunications Cabling Service-Repair CopperlFiber lniresuuclure 83555 TekSysems 6,216.00 Temporary Employment Services 83558 The Standard Insurance Company 197.00 Executive Disability Insurance 83557 Thompson Industrial Supply,too. 1,949.10 Mechanical Pare&Supplies 83558 TonyS Lock&Safe Service It Sales 171.06 Locks&Keys 83558 Truck&Auto Supply.Inc. 2,633.34 Automotive Pads&Supplies 83550 US Filter Corp. 150.00 Service Agreement-DI Water Systems at Plants I&2 83561 ULlne 231.91 Truck Pads&SUPples 83562 U.S.Geological Survey 15.497.40 Professional Services-Deployment Current Meter Off Huntington Beach 07-06 to 10-06 83563 Uns Sctenefic 414.66 Lab Pans&SUPPles 83564 UndergrouM Service Alan of So.Calif 1.609.60 Membership-Underground Utility lden11fce11aNNotifcetion Service 83565 The Unlsource Corporation 671.07 Din.Supplies 83566 United Parcel Service 15.96 Parcel Services 83567 Vapex,Inc. 714.00 Instrument Pads It Supplies 83568 Vernon Celifpmie 714M Telephone Services 83568 Verimn Wreless 307.67 Wheless Telephone Services 83570 Vemes Plumbing 1,920.00 Service Contract-Testing&Can.BackBow Devices at Fie.1 It 2&Pump Sta. 83571 Yuton Service Plan CA 9.874.50 Vision Service Premium 83572 VAR Scientific Products 11.289.09 Lab Pads&Supplies 83573 The Wackenhut Corporation 4.131.13 Sewdy Guards 83574 Warble Automation 3.688.15 Mechanical Pans&Supplies 63575 Waste Markets Conn. 8.084.02 Mont.Agree.-Grit&Screenings Removal&Digester Matt Removal 83576 Waxier Sanitary Supply 1,868.06 Janitorial Supplies 83577 West MannelE&B Discount Marine 113.0 Mechanical Parts&Supplies 83578 Wright Way Developments 320.00 Instrument Repair&Maintenance Services ntlepMSPEieA]M1P8NRNE1CWms PW aepdaIDOMIwans Pon neNn-a lI EXHIBIT IkJ21om Page 7 of 8 wimm Claims Paid From 08101106 to 011WIM8 WamaMNa Vender Amount Description 8357E Xyon Business Solutions,Inc. 7,580.00 Temporary Employment Services 83580 TeotSnu C.Alpha 58.00 Meelingf7reining Expense Reimbursement 83581 EmIBOArislon 100.00 Meetingrostrang Expense Reimbursement 83582 Relkumar Behan 54.00 Meeling/Training Expense Reimbursement 83583 As K.Chang 53.00 Meelin9Rrelnln9 Expense Reimbursement 83684 Kimberly A.Erickson 48.33 Meetin9Rrelning Expense Reimbursement $3555 Mike J.Handle 84.00 Meeting/Training Expense Reimbursement 83586 Larry E.Lazorek 58.00 MeetingRralning Expense Reimbursement 83587 Denbo M.Martinez 35.07 MeetinpRrelning Expense Reimbursement 83588 Jelhey L.Pearson 58.00 Meeting/Training Expense Reimbursement 83589 William F.Pierce 48.00 MeellnBRrdlning Expense Reimbursement 83690 South Coast Air Carl Management Dist. 1,541.34 Pemil Fee-Portable Odor Control System 83591 David A.Usher 53.00 Meeting/Training Expense Reimbursement 83582 Cmex International 8.415.00 Legal Services-Construction Management P2-60 83593 Employee Activity Committee 108.D0 IDEA Award!Expense-10%of Award! 83594 Orange County Sanitation Direct 14.337.76 Workers Comp.Reimb. 83595 South Coast Air Duality Management Dist, 644.59 Employee Commute Reduction Program 835915 Me Standard Insurance Company 2663.58 ExeculNe Disability Insurance Total Accounts Payable-Warrants $11,801.2B .38 Payroll Dist".....LL 33897 - 33991 Employee Paychecks S 130,41340 Bhveekly Payroll 0B102106' 33996 - 33998 Employee Paychecks 826.1111 Interim Payroll 08103106 U075 - 34079 Employee Paychecks 1,468.0D Interim Payroll D8I15MS" 128954 -129516 Direct Deposit Statements 1,098,232.42 Biweekly Payroll 0810MG Total Payroll Disbursements lateral W of sananse on 07Q 6N DIA216 Peep dale ••Pmnd eur or eoplmm m call Wood A.bnwaxly MPW vl N WIM Wire Transfer FaVm0dLL OCSD Payroll Taxes 6 Coniribulions $ 037,362.45 Bnveekly Payroll 06102J06 Deutsche Bank 461,031.42 Series 2006 Cedibudes of Participation July Interest Payment Lloyds TSP Bank plc 51,754.83 Sens 2001 COPS Standby Purchase Agreement Commitment Fee(05101 106-011MI106) Chase Manhattan Bank 66,582.48 Series 2000 Rebinding COP.Standby Purchase Agreement Commitment Fee(05MIM-07/31/06) JP Morgan Chase Bank 5,191,542.53 Series 1993 Refunding Certificates of Participation July Inleresl 8 Principal Payment Despite Bank 56.071.90 Series 2006 CorliBmtes of Participation Commitment Fee(05101/06-07131f06) Soclem Generale,NY Branch 53.083.93 Series 1993 Refunding COPs Standby Latter of Credit Commission W1f06 Total Wire Transfer Payments 6,517,928.31 Total Claims Paid 08101/p8-0011510 6 $19.628.166.52 HWe,faaNE%CEL dlxQm P$NARBCIms Pad neP AClcame Pad Rpan-0a-0SC4 EXHIBIT A„mmd Page 8 of 6n2gJ[a er Claims Paid From 08116106 to 08131MS Warred No. Vendor Amount Description Accounts Payable-Warrants 83597 Hewlett Packed Company S 57.687.78 (1)Printer,(1)Server,and(50)PCs 83598 Pacific Investment Management Co. 132,458.83 Investment Management Service Res. 83599 Sunset Beach Sanitary District 333,594.99 Cooperative Projects Reimbursement Program 83800 So Cal Gas Company 38.098.18 Natural Gas 836Ut UBS Financial Services,Inc. 26,308.88 Remarketing Fee-1992 Advanced Rel untling COPS 83602 County of Orange Auditor Controller 45,480.60 County Assessar's Properly Attributes 2006-07 Roll Year 8M03 American Water Works Association 150.00 Membership 8M04 Accurate Environmental Services Inc. 4,000.00 Services-Relative Accuracy Test Audit for(3)CGS Engines 83605 At,.Safety.Inc. 241.61 Freight Charges BM06 American Express 19.218.91 Purchasing Cad Program.Misc.Supplies&S.M. 83507 Arch NWreless Operating Company.Inc. 1.022.14 Wireless Services 83605 AT&T Universal Biller 1,9571M Telephone Service 83609 AT It T Caliklrola IOCI 75045 Telephone Service 8361D American Telephone&Telegraph Corp. 32.17 Telephone Service 83511 Awards&Trophies Company 64.12 Awards&Plaques 83612 Balance Consulting.Inc. 1,09040 Training Regialmlion 83613 Basic Chemical Solutions,L.L.C. 23,591.57 Such.BisulFite&Sodium Hydroxide 83614 Bell Pipe&Sooty Co. 2,187.84 Mechanical Pads&Supplies 83515 Bennett Bowen Lighthouse 181.73 Repair It Maintenance Services-Biosysleme Monitors 83616 Bergmann Associates,Inc. 1.077.50 Bensem Maintenance-Dig Stand BM17 Son lloglsHx,L.L.C. Zooli.00 Prof.Sam.-Preparation of Intend Arbitrage Rebate Repel Re 1992 Sales COPS 83618 Bdlhlnee Electric 728.75 Electrical Pads&Supplies 83619 City of Tustin 5,000.00 Permit Fees 7-37 83620 Court Trustee 98.62 Mae Garnishment SM21 Calibrate Auto Collision 546.50 Truck Body Repair-VA40 SM22 Cad Wanes&Co. 1.407.92 Insurance Claims AdmMdlralm BM23 CASA 100.00 Meeting Registration-Division 660 83624 Circles 3,285.00 OCSD He%for 0&M SM25 Compressor Components of California 14,998.80 (24)LSVS Pilot Fuel Check Valves 83826 County of Orange Auditor Controller 35.00 Encroachment Permit 74b8 83627 County of Orange Auditor Controller 105.00 Encroachment Permit 736 83628 County of Orange Auditor Controller 3,140.00 Assessor's Preliminary 20116-07 Rog&Cossftekrence File 83829 County of Orange Health Care Agency 4,871.00 Underground Storage Tank,Hazardous Material,&Slate Fees 83630 County of Orange Health Care Agency 1,056.00 Underground Storage Tank,Hazardous Materiel,&Slate Fees 83631 County of Orange Health Care Agency 4.803.00 Underground Storage Tank,Hazardous Material.&State Fees 83632 County of Orange Health Care Agency 559.00 Underground Stomp Tank,Hazardous Material,&State Fees BM33 County of Orange Health Cara Agency 559.00 Underground Storage Tank,Haredpus Material,&State Fees 83634 CSAC Excess Insurance Authority 3.158.62 Employee Assistance Program 83635 Culligan of Orange County 48.16 Meint.Agreement-Can Gan Water Softener System 83636 CWEA Membership 220.00 Membership(Calif.Water Environment Assoc.) 03637 0.R.McNally&Associates 2.590.00 Training Registration 83638 Devise Technical Products 16.075.00 Repair&Maintenance Services-Pit.2 Junction Box Slide Gate 83638 OHL Express USA,Inc. NAB Freight Servtces 8364D Edrund 310.49 Wage Garnishment 83641 Employee Benefits Specialists,Inc. 10.479.60 Reimbursed Prepaid Employee Medical It Dependent Care 83642 Court Order 420.00 Wage Gamishment HWapNSTE%CEl.mav2oaysrwa[rcwim:Pats aepomosa>\Cmim:rda nepon.oea1-06 EXHIBITS eiuerpra Page 1 of 11 wly2ppe Claims Paid From 08116106 to 08131m6 Warrant No. Vendor Amount Description 83643 FeEez Corporation 7427 Freight Services SM44 Franchise Tax Board 116.55 Wage Garnishment 83645 Frys Electronics 377.11 Computer Supplies 8W46 Green Parrot 119.08 Meeting Supplies P240 83647 GTSI Corporation M.70 Computers&Hardware/Sollware 83648 Hill Brothers 4.718.16 Chemicals-Odor B Corrosion Control-Newport TmrYrline 83649 Internal Revenue Service 125.00 Waga Gamishment 83650 Intl.Union of Oper.Erg.AFL CIO Local 501 4,M9.76 Dues Oeduclicn 83651 Irvine Ranch Water District 6.75 Water Use 83652 Kelly Paper 131.49 Paper 83653 Klanfelder,Inc. 5.543.00 Soils,Concrete&Other Materials Toiling 83654 L&N Uniform Supply Co..Inc. 1.314.19 Pulp Shirts 83655 Lance Bell and Longhand 12,823.00 Professional Services-Internal Auditors 82656 Court Order 150.00 Wage Garnishment OM57 Lormcn Education Services 1,734.00 Training Registration 8W58 M.J.Schiff and Associates,Inc. 8,468.60 Engineering Services J-106 BM59 McGraw Hill Companies,OBA ENR 15,432.00 Notices&Ads-Venus Jobs FY 0647 83880 McMaster Can Supply Co. 248.37 Mechanical Pads B Supplies 83661 Midway Mfg,B Machining Co. 17.132.25 Repair&Mainh nance Services-Belmar Bell Press Drive Roller 83662 Court Order 225.00 Wage Garnishment 83663 Municipal Water Distiid of OZ. 10.000.00 Water Emergency Response Organization of Orange County(WEROC)Funding 0"7 83664 MVA Architects 237.50 Prohukinal Services-North County Yard Formed Site Evaluation 83665 National Bond&Treat 1.960.28 U.S.Savings Bonds Payroll Deductions 83666 OCEA 601.53 Dues Deduction 83667 Onesd rm Dlslribulors,Inc. 54.78 Electrical Pads If Supplies 83668 Orange Counter 21.57 Couder Services BM69 PBS&J 17,575.00 Professional Services 241 83670 PCG Industries 800.00 Pump Repelis 8W71 Peace Officers Council of CA 1,5M.00 Dues Deduction.Supervisors&Prnfesslonals 83672 PerklnElmer Las 2,300.00 Training Registration 8W73 Pane"Soma 506.31 Repair Service-Aulometed Electronic Mail Opener 83674 Platinum Advisors 20,000.00 Legislative Advocacy Efforts&Participation In Legislative Affairs Committee Meetings 93675 Primavera Systems,Inc. fl. 0 .00 Software Maintenance 83676 Printed, 295.00 Software Maintenance $3677 Public Resources Advisory Group 1,232.32 Financial Advisory Services BM78 R.F.MacDonald Co WAI Repair&Maintenance Servi-Cleaver Brooks Bailer 83579 Science Applications International 18.505.47 Ocean Monifonng MO 8-0-94 83680 Small!Voice&Dab,Inc. 2.284.79 Telephone System Maintenance small Smith Pipe&Supply.Inc. 2,656.73 Landscape litigation Supplies SM82 Court Order 721.50 Wage Garnishment 8W83 Southern California Edison 2,970.20 Power 83684 Summit Steel 851.31 Metal 83685 Systems Solution Company 3,797.80 Imuallatlan of Accord;Control Card Reader for Purchasing Contracts Management Troller 838H Thomas V.Gedinger 2,730.00 Lab Analyses 83687 Thompson Industrial Supply.ins. 4,055.20 Mechanical Pads&Supplies 83688 T-Moble 106.33 Welfare Ah Time 83689 Tri-Stab Seminar OMhe-River 315.00 Training Registration HW ,:MiAE%CEL NnrS2W9PSHARE\mms Pad ftwadW Acams PO4 aepon-Oaitffi EXHIBIT rw21pa0 Page 2 of 11 enmooa Claim Paid From 08116106 m 08131MG Warrant No. Vender Amount Description 8369D United Parcel Service 113.75 Parcel Services SM91 United Way 160.00 Employee Conti bulmns 83692 US Peroxide.L.L.C. 11,886.67 Odor&Corrosion Control Treatment for Coll.Sys.:Hydrogen Peroxide&Ferrous Cid rid. 83693 Vedxon PS3 Telephone Service 83894 Vernon California 118.77 Telephone Services 83595 Vortex Corp. 1,099.95 Bi-Annual Maintenance on Roll-Up Doors at Plant 1 83696 Water Environment Federation 182.00 Membership 83697 Westin Solutions,Inc. 14,055.00 Outside Laboratory Services-Core Ocean Monitoring Program 83698 Yellow Transportation,Inc. 1,098.34 Freight Charges 83699 Court Order 597.50 Wage Garnishment 83700 1-800-Confererroe(R) 425.86 Telephone Conference Calls 83701 David Andrade 94.00 Meeting/Training Expense Reimbursement 83702 Nicholas J.AMonles 20.00 Mee9ngVTmining Expense Reimbursement 83703 Emilio Arisron 73.00 Mee8nglTraining Expense Reimbursement 83704 Layne T.Baroldl 583.30 Mee6ng/fmining Expense Reimbursement 83705 Thomas M.Blends 188.18 Meeting/Training Expense Reimbursement 83MB James L.Bum 150.00 Meeting?mining Expense Reimbursement 83707 William D.Cassidy 520.32 MeeBngMaining Expense Reimbursement 83708 Olga Cervantes 52.00 MeempTraining Expense Reimbursement 83709 Viclode L.Francis 270.16 MeeBngRreining Expense Reimbursement 83710 Richard Gallegos 131.76 Meeting/Trelning Expense Reimbursement 83711 Thomas S.Handy 698.98 Meeting/Training Expense Reimbursement 83712 Steven E.Howard 1.183.09 MeetingrTraining Expense Reimbursement 83713 Jeffrey L.Key 63.00 Meeting Training Expense Reimbursement 83714 Patrick W.MCNely 48.00 Meetingfra ing Expense Reimbursement 83715 Tom B.Meregillano 30.00 Meel ngRmining Expense Reimbursement 837% Michael D.Moore 486.90 Meeting/Training Expense Reimbursement 113717 Adam A.Nararoff 1,165AI MeeBngr7mining Expense Reimbursement 83718 Mann Talebi 1,532A0 Meeffng/Tratning Expense Reimbursement 83719 Robyn A.Wilcox 173.00 MeeBngiTraining Expense Reimbursement 8372D Ken H.Mrs, 4.81 Meetng7Tnuning Expense Reimbursement 83721 City of Westminster 295.00 Encroachment Permit 03-58 83722 CityMAnaheim 2,659.00 Permit&Inspection Fees 03j8 83723 City of Fullerton 2,638.00 Permit&Inspection Fees 03-58 83724 Garden Grove,City of 305.00 Permit&Inspection Fees 03-58 03725 County at Orange 260.00 Permit&Inspection Fees J-77 837M CWEA 125.00 Training Registration 83727 Taco Industries 119.82 Mechanical Pads&Supplies 83728 Yvonne L.Schwab 80.00 Claim SeBlement 83729 Time Wrehouse 3,89839 Tires 83730 Air Products&Chemicals,Inc. 25.829.07 O&M Agreement Oxy.Gen.Sys.MO 8-8419 83731 AKM Consulting Engineers 29,317.50 Professional Services-Pad-Time Dig Alen Technician 83732 ALFA-IAVAL INC. 53713.38 Spiral Heat Exchanger for Digester No.16 83733 Basic Chemical 80Ialions,L.L.C. 43,951.12 Sodium BisuMte&Sodium Hydroxide 83734 Brown&Caldwe0 538,213.13 Professional Services P2-90&P2411 83735 Camp Dresser&Mass,Inc. 122,005.78 Engineering Service J-714 83736 Kemiron Companies,Inc. 159,932.32 Ferric Chloride H wpxwseEXCELee1SLPAPSHME1CWms Paid RepmaWOACIamf Pad RepM.08.31-0 EXHIBITS f nchm Page 3 of 11 Wimons Claim Paid From 08116106 to OW31m6 Warrant No. Vendor Amount Description 83737 Lee&Ro,Inc. 28.574.87 Professional Services 5.50,S51&532 83738 Malcolm Pimle,Inc. 403.695.62 Professional Servces J-79,11-26,1.10&P2-80 83739 Me1Life Life Insurance Company 36,575.61 Group Life,Manager Addl.Life.Shan&Long-Term Disability 9 Optional Team Life Ins. 83740 Occidental Energy Marketing.Inc. 183,549.97 Natural Gas for CenGemCoGen 83741 Orange County Water District 3,856,358.95 Joint GWRS Project J-36 83742 PereerAmedces,Ira. 242,390.87 Sodium Hypochlode 83743 Polydyne,Inc. 39,918.76 Cationic Polymer M03-11-92 83744 RBF Consulting 38.653.12 Engineering Services 241&7.38 83745 SAWPA 649,120.84 FEMA Pmjecl Grant Funding 2414 83746 SouMem Calgomia Edison 314,283.39 Power 83747 Tule RanciVMagan Forms 255.730.97 Residuals Removal MO 3.29-95 83748 Vedanta Check - - 83749 Helix Electric,Inc. 266,403.49 Construction SP-81 837M J F Shea Construction,Inc. 4,969,151.18 Constmctipn P258 83751 J R FIIadc ConMmction 1,489,470.30 Construclion Pt-82 83752 Margate Construction,Inc. 387,600.00 Consonance P1437 83753 Mike Bubelo Construction Co.,Inc. 610,821.0D Construction 1-24A 83754 Union Bank of California 31.832.61 Construellon SP51,Retention 83755 South Coast Air Quality Management Dist. 27.009.92 Permit Fees-Annual Emission,Operation&Misc.Fees 83756 J F Shea Constmelon,Ira. 327,769.00 Construction J-77 83757 California Business Bank 278.632.20 Construction I-24A,Rebmann 83758 Ken Thompson,Inc. 144,627.311 Construction 2414B $3750 Absolute Standards,Inc. 1,80040 Lab Pans&Supplies 83760 Am Sludge 458.78 Lab Pam&Supplies 83761 AccuSlandand 2.125.72 Lab Pads&Supplies 83762 Agilent Techr o ogles,Inc. 434.79 Lab Pam&Supplies 83763 Airgas Safety.Inc. 3.468.79 Safety Supplies 83764 Aigas-Weal 9.30 Demurrage 83765 American Fidelity Assurance Company 536.00 Employee Voluntary Cancer Insurance 83768 AppleOne Employment Service 8,643.41 Temporary Employment Services 83767 Applied Industrial Technology 451.18 Mechanical Pads B Supplies 83768 Aquatic Bioassay and Consulting Labs,Inc. 1,130.00 Whale Effluent Toxicity Testing 83768 AT&T Universal Biller 2,058.35 Telephone Servce $3770 AT&T OalicmiaRACI 2,737.87 Telephone Service 83771 American Telephone&Telegraph Corp. 25.02 Teephane Service 83772 AWSI 229.00 Department of Tmespomlcn Program Management B Testing 83773 Bar Tech Telecom,Incorporated 45012 Telephone Equipment 83774 Battery Specialties 38.14 Bananas 83776 Bee Man Pest Control,Inc. 575.00 Pest Coned 83776 Bell Pipe 9 Supply Co. 1.266.19 Mechanical Paris&Supplies 83777 Ben Meadom Company,Inc. 133.31 Lab Parts&Supplies 93778 BloMemux Visa,Inc. 1,437.52 Lab Paris&Supplies 0779 Back&Veatch Corporation 18,789.08 Engineering Services Pt-76 83780 Boyle Engineering Corporation 18,865.96 Prefeeahmal Services 1-24 83781 Buckram&Asaociaas,Inc. 2,818.00 Professional Services-Pavemed Management 83782 California Hazardous Bannock,Inc 1,500.00 Underground Storage Tank Codification 83783 California Reakudon Services,Ina 941.25 Office Files MovinglRe.calce Samicss N:WepamTE%CFLEINYrrV9lNaflCla�r,e Pas aeppm80TGnne PW is c -pN1Le EXHIBIT firer Mc Page 4 of 11 p124000 Claims Paid From 09116106 to 0813IMS Warrendale, Vendor Amount Description 63784 Callan Associates,lam 3.759.50 nrveslment Advisor 83785 Cameron Compression Systems 1278.10 Mechanical Pads&Supplies 83780 Cameron Welding Supply 432.79 Welding Pens&Supplies 83787 Cardloa Fuel Systems,Inc. 21,710.22 Fuel Card Program-District Vehicles&Monitoring Vessel 83788 Cincinnati Incorporated 680.00 Repair&Maintenance Services-Press Break 83788 Cingular Wireless Airtime 5.043.55 Wreless Services 83790 CMAA 55.00 Training Registration 83791 Compressor Components of California 4.480.00 Repair&Maintenance Services-(32)LSVB Pifot Fuel Values 83792 Computer Protected Technology,Inc. 6.193.31 Computer Batteries Maintenance Agreement 83793 Consumers Pipe It Suppy Co. 120.95 Plumbing Pads&Supplies 83794 Corporate Express 6,373.27 Office Supplies 83795 Corporate Image Maintenance,Inc. 168.00 Custodial Services Spec.No.9899-09 83796 County Materials Electric Co. 271.65 Electdcel Pads&Supplies 83797 CR&R,Inc. 1.905.00 Container Rentals 83798 David's Tree Service 8,030.00 Tree Meant.Service 83799 ODB Engineering,Inc. 1,312.95 Professional Services-Grant Management 83800 Delia Packaging Products.Inc. 147.58 Lab Pads&Supplies 83801 Davis.Cemoretion 412.88 Lab Pads&Supplies 83802 E.Sam Jones Distributers,Inc. 473.07 Electrical Pads It Supplies 83803 Elect Air 574.74 Valve 838N Electrical Rehebiliy,Services 1,21040 Professional Services-Elecdcal Reliability Testing for Capital Pro)ecs 83805 Emergency Management Network,Inc. 7,700.00 Onats Fire Extinguisher Salary Training 83806 Employers Group 4,375.00 On-She Training-Supervisory Training 83807 Enchanter,Inc. 6.500.00 Ocean Monitoring&Outfall Inspection&Maintenance 83808 Environmental Compliance Inspection Svcs. 920.00 Professional Services-Fab,ON Gresse(FOG Program)Inspections 83809 Ewing migatfon Industrial 2,21222 Landscape Initiation Parts&Supplies 8381D FEDEX Corponeon 178.76 Freight Services $3811 First American Real Estate Solutions 345.00 Online Orange County Property Informalien 83812 Fisher Scientific 3,319A7 Lab Pads&Supplies 83813 Flat&Vertical,Inc. 1.529.00 Care Drilling 83814 Flo Systems,Inc. 936.84 Pump Pads&Supplies 83815 Fountain Valley Rancho Hand Wash 1.052.00 Vehicle Washing&Waxing Services 83816 Franklin Covey IN.23 Office Supplies 83817 Fuller Truck Accessories 1,035.19 Truck Parts&Supplies 83818 Galley Associates,Inc. 1,854.54 Investigation Services 83819 Canahl Lumber Company 1,554.58 LumberManiware 83820 Ga raft Callahan Company 1,104.87 Chemicals 83821 G.E.Supply 4,45722 Electrical Paris&Supplies 83822 George Yardley Co. 1.99725 Instrument Pads&Supplies 83823 Gan ichwitchen,Inc. 11,615A5 Mechanical Pads&Supplies BM24 Goldenwest Wndow Service 730.00 Groundskeeping Services 83825 Grainger,Inc. 340.38 Mechanical Parts&Supplies&Fixtures 83826 Graphic Distributors 212.91 Photographic Supplies 83827 Graybnr Electric Company 44.90 Electrical Pads&Supplier 83828 Great Western Sanitary Supplies 20.90 Janitorial Supplies 83829 GTSI Corporation 6,504.70 (2)Panasonic Toughbook Computed;&Misc.Hardware/Software 83830 Guarantee Records Management 670.78 OBSIte Records Storage N`YvxdvwA XCELObUNAP$HARE1Chama Pad WpgnC80TCIapne Pad Ramn-01411-05 EXHIBIT Incl at Page 5 of 11 W12ralce Claims Paid From OBIIMG to ON31106 Warren No. Venda, Amount Description 63831 Heaker Equipment Company 1.599.06 Moi Vehicle,Parts,Repairs&Service 83832 Hach Go Penton Industries 913.05 Lab Paris&Supplies 83833 Harold Primrose Ice 240.00 Ice For Samples 83834 Hill Brothers 21.8".19 Chemicals-Odor&Corraabn Control-Newport Trunkline 83835 Home Depot 1.181.19 Mew.Repair&Maintenance Material 83836 Help Auto Supply $26.44 Vehicle Paris&Supplies 83837 Industrial Dislnbrfion Group 2.162.81 Mechanical Paris.Supplies.Locks&Tools 83838 Industrial Filter Manufacturers.Inc. 1,008.53 Filters 83839 Industrial Metal Supply 1.117.37 Metal 83840 Information Handling Services 2.770.00 Silvers Mantenane&Support-NFPA Data Pages 83841 Interstate Batteries of Cal Coast 493.11 Bahedes for Vehicles&Carls 83842 Iron Mountain 100.00 Storage Fee-Bid Documents Pt-37 83843 ISI,Inc. 1.661.80 Software Maintenance&Support-Infodel for Windom 1000 with Polling Software&Rate Table Updates 83844 J&L Industrial Supply 115.80 Tools 83US JG Tucker and Son,Inc. 1.460.01 (35)Flag Bracket Kits for Mounting Flags on Traffic Control Signs 83846 Jamison Engineering Contractors,Inc. 23,844.60 Rep.&MaInL Svrs.-Per,1&2-Gale,Antennas,Fen Modif.,Trickling Filters.Leak&Sampling Line 83847 Jays Catering 489.90 Meeting Expenses 838e8 Johnsen&Associates.L.L.C. 5.000.00 Professional Services.2006 OCSD Market Survey 83849 Kbrce,Inc. 1.716.00 Temporary Employment Services 83850 Klesel Environmental Lab 360.00 Outside Laboratory Services 83851 Klelnblder,Inc. 15,507.90 Soils.Concrete&Other Materials Testing 83852 L&N Image Apparel 78.09 OCSD SIaBJackels w/Logo-Medical Team 83853 Uecem Safety.Inc. 2,202A4 Specially Gases 83854 Lorman Education Services 339,00 Training Registration 83855 Lucas Germinal Footle.Inc. 315.05 Meeting Expense $3856 Maintenance Products.Inc. 5.333.63 Mechanical Parts&Supplies 83857 Mandic Motors 155A0 Taxing Services 83858 Manpover Professional 5.370.00 Temporary Employment Services 83859 Memo Electronics 50.91 Electrical Pads&Supplies 83860 McMahan Business Interiors 5.043.41 Miscellaneous Office Fumllure 83861 McMaster Can Supply Co. aa.39 Mechanical Pads&Supplies 63862 Medlin Controls Co. 172.72 Mechanical Pens&Supplies 83863 Mogan Company 1,751.09 Auto Pads&Supplies-Installation of Rear-Mounled Winch on V-552 83864 Motion Industries.Inc. 47.71 Elec0ial Paris&Supplies 83865 Greater LA Chapter Had.Safety Council 825.00 Membership 83866 Neal Supply Co. 36.09 Plumbing Supplies 83857 New Horisons.C.L.C.of Santa Ana 600.00 Twining Registration 83868 Nfokey Petroleum Co.,Inc. 258.44 Grease 83869 NRG Thermal Services,L.L.C. 6.06 Mechanical Pan&Supplies 83870 Nu Way Laser Engraving 2.222.84 Asset Tags 83871 OCB Reprographics 22,866.92 Punting Service-M01126IN0 83812 Office Depot Business Services Division 5,711.74 Office Supplies 83873 Onesoume Distributors,Inc. 2,606.35 Elecidcal Pads&Supplies 83874 Orange County How Company 237.63 Hytlreulic Hose Supplies&Pads 83875 Orange County Vector Control District 38310 Pest Control 83876 Orange Fluid System Technrolo0ks,Inc. 8.45 Plumbing Pads&Supplies 83877 Oxygen Service Company 825AG Specialty Gases and lab Park Supplies HW PrvsdE%CEL,a Aca0APSHARE%CYmu Pad RepmN6eTClsmr Pail eepm-p 3-6 EXHIBITS nN210t Page 6 of 11 BII2RapJ Claims Paid From 0111161 to 08131106 Warrant No. Vendor Amount Description 83878 Pacific Mechanical Supply 311.81 Plumbing Supplies 83879 Parker Supply Company 1.766.69 Fibers 83880 Parsons Water&Inhashuclure,Inc. 13.677.88 Professional Services J-35A 83851 Pablol Video Productions 21.55 Video&Edging Services 83882 POD Industries 4.550.00 Repair&Maintenance Services-Pump Shea 83883 Peripheral Manufacturing,Inc. 57.25 Beck-Up Tapes&Degaussing of DLT Tapes 83884 PL Hawn Company,Inc. 125.42 Electrical Paris&Supplies 83385 Plelinum Advisors 5.000.00 Legislative Advocacy 83886 Pod Supply 42.55 Boots for Emplayse Assigned a Ocean Monitoring Activities 83887 Prouder.Inc. 303.86 Lab Pads&Supplies 83868 Prei Legal Services,Inc. 881.85 Employee Voluntary Legal Service Insurance Premium 83889 Primary Source Office Furnishings,Inc. 6,536.94 OIBae Furniture It Misc.Equipment 83890 Propipe 5,576.67 Screening Video Inspections 83891 Prudential Overall Supply 2,132.12 Unbarred,&Related Articles 83892 0Air Calif.-Div.Pump Engineering 1,549.47 Air,Oil&Separator Fibers 83893 Relieslar U e Insurance Company 8,556.98 Voluntary Ufe,Cancer&Supplemental Short-Term Disability Insurance 83894 Rae Systems,Inc. 608.79 Instrument Repairs 83895 Rainbow Disposal Co. 3.104.33 Trash Removal 83896 Resfek Corporation 822.61 Lab Pena&Supplies 83887 RMS Engineering&Design,Inc. 1,497.50 Engineering Services-Design Barricade for Pit.1 Scrubber Complex Draining Pipe Repairs 83898 Rockwell Engineering&Equipment Co. 6,757.08 Pump Pens&Supplies 83899 RPM Electric Motors 10.135.29 Motor Repairs 83900 Rutland Taal&Supply 319.60 Mechancal Pads&Tools 83901 Safe T Rack Systems,Inc. 513.00 Lab Paris&Supplies 83902 Sancon Engineering,Inc. 5,325.00 Construction-Manhote Rehab.Project 83903 Science Applications International 19,282.81 Ocean Monitoring&Strategic Process Studies 83904 Scott Specially Gases,In. 60.12 Demurrage 83905 Sheshuno8 454.95 Publicelim 83906 Shunduck Sales&Engineering 1,630.55 Mechanical Paris&Supplies 83907 Siemens Water Tectaxi Corp. 1,182.58 Service Agreement-DI Water Systems at Plants 1&2 8390E Skater,Inc. 3,293.87 Lab Pans,Supplies&Instrument Maintenance 83909 Society for Human Resource Management 160.00 Membership 83910 Sobdmlce Corp. 6,488.91 SobWane 83911 Southem Cafifamle Edison 33.26 Power 83912 Southern California Trine Service 4,110.03 Mechanical Paris&Supplies 83913 Southern Counties Lubricants 8,44SA0 Oil&Dinner 83914 Sparkle0s 2.914.94 Drinking Water/Ccoler Renlels 53915 St.Cdox Sensory,Inc. 1,640.00 Olaclomeby Testing Services 83916 Stanley Seemer Intematlonal,Inc. 368.00 Carpel Cleaning Services 81 Seven Trent Labontodes,Inc. 700.00 Outside Labonary Services 83918 Sunset Industrial Paris 18.18 Mechanical Pans&Supplies 83919 Technical Service Group.Inc. 1,381.60 SCADA System VAX Service Agreement 83920 Synagm West,Inc. 082.48 Residuals Removal MO 3.2946 83921 TekSyslems 7.770.00 Temporary Employment Services 83922 Terminb Intematlonal 984.00 Pest Control 83923 The Jankavlch Company 1,604.83 00 83924 Thermo Forma,Inc. 3,244.47 Maintenance Services- (3)Laboratory Incubators H WepYJ9AE%CEL NB220APSHARE\Cklms Paid RaoilicfiOTClelme Paid Radial-0aaraa EXHIBIT B ri Page 7 of 11 9112non Claims Paid From 08I1WO6 to OBJ31106 Warrant No. Vendor Amount Description 83925 Thompson Industrial Supply.Inc. 6,917.47 Mechanical Paris B Supplies 83926 Times Community News 150.00 Notices&Ads 83927 Todd Painting,he. 1,820.00 Painting Services 83928 Tony's Lock&Safe Service&Sales 500.46 Locks&Keys 83928 Towraend Pubfic Affairs 5.000.00 Legislative&Executive Advocele for Grant Funding 83930 T"Iste Seminar On4he-River 45A0 Training Registration 83931 Truck 6 Auto Suppy.Inc. 303.68 Automotive Patti&Supplies 83932 Ultra ScienBfiC 390.30 Lab Pads&Supplies 83933 United Pacific Services,Inc. 19.617.51 Landscape Maintenance at Plants 1&2 and Pump Stations 83934 UnRW Parcel Service 1.762.06 Parcel Services 83935 University of Southern California 350.00 Tralning Registration 83936 US Equipment Co.,Ine. 286.98 Air Fillers 83937 Ved7on California 81.95 Telephone Services 83938 Vemes Plumdng 2,040.00 Service Contract-Testing&Cad.Baci low Devices at PIW.1&2&Pump Ste. 83938 Village Nonsense 180.46 Landscaping Supplies 83940 Vortex Corp. 4,995.87 Repair,Malnl.&Testing Sort.-Pit.2 Entrance Gate.Mi.2 Rolling Steel Doors,8 Engrg.Trailer Gas 83941 VWR Scientific Products 10.958.16 Lab Pans&Supplies 83942 The Wackenhut Corporation 8,075.11 Security Guards 83943 Waste Markets Corp. 22,314.95 Must.Agres.-061&Screenings Removal&Digester Marl Removal 839" WEF 10.00 Membership-Water Environment Federalsn 83945 Walls Supply Co. 247.35 Mechanical Pans&Supplies 83946 WestcliB Medical Labs 235.00 Lab Semces-Work Related injuries 83947 Western States Controls 1,664.87 Portable Calibrator 83048 XEROX Corporation 16.918.37 Stationery&Office Supplies 83949 Yale/Chase Malamute Handling,Inc. 134.03 Electric Can&Cad Pena 83950 Voided Check - - 83951 Deirdre E.Bingman 615.56 MeelingRraining Expense Reimbursement 83052 Marc A.Brown 107.21 MeelingRrelning Expense Reimbursement 83953 James E.Colston 36.00 Meeling/Tmining Expense Reimbursement 83954 Ruben P.Ghlrelli 1.090.03 Meelingrroilning Expense Reimbursement 83955 Ingrid G.Helsbrend 11937 Meedng/Tralning Expense Reimbursement 839H Penny M.Kyle 34.25 MeedngRralning Expense Reimbursement 83957 Kathleen T.Millaa 673.46 MeetingrTralning Expense Reimbursement 83958 John Mirkovsh 58.00 MeetingRralning Expense Reimbursement 83959 Adam A.Na7aro8 108.10 Meeting/Traming Expanse Reimbursement 83060 OWnh D.Nguyen 290.59 MeetingRraming Expense Reimbursement 83961 Fred J.O'Brien 182.09 Meeting7fralning Expense Reimbursement 83962 Pedllls.Gilbert 48.D0 Meeft Traming Expense Reimbursement 83963 Joan E.Parker-Fray 124.85 Meeting/Training Expense Reimbursement 839" Jamlann M.Quash 141.66 MestingTTraining Expense Reimbursement 83965 Mark S.Roberts 101.00 Meeting/Training Expanse Reimbursement 83966 Richard E.Schlegel,Jr. 1,306.03 Meeting7Tralning Expense Reimbursement 83967 Asnieraa Instruments 4.801.37 Coastal MonlWdng Buoy Preparation B Deployment 83968 Orange County Sanitation Distract 1.835.41 Poly Cash Relmb. 83969 South Coast Air Quality Management Dist. 17.526.74 Permit Fees-Annual Emission,Operation&Misc.Fees 83970 Raceway Ford 36,065.79 (1)Ford F250 Super Cab 4X4 XLT with U1I14 Body 83971 Southern California Edison 105.545.43 Power H tMpNr AE%CELdx M SHARMxirm Pad RepoM06aTCla-Pad Rep,(M.al-06 EXHIBIT r✓rams Page B of 11 vtvlaoe Claims Paid From 08116106 to 08131/06 Warrant No. Vendor Amount Description 83972 Synagro West,Inc. 300,495AS Residual,Removal MO 3.29-95 83973 Woodruff Sprddlln B Snarl 130,1N.10 Legal Semloes MO 746-95 83974 Amemn International 1,427,052.40 Construction 1.24 83975 Mike Fisch 8 Sons 64,737.00 Construction FE05-20 83976 Morrow Meadows Corp. 85,500.00 Consimctlon FE0249 FE02410 83977 Garden Grove Banditry District 225,591.02 Cooperelk a Projects Reimbursement Program 83978 Acrylic Designs,Inc. 215.03 Brochure Boxes for OCSD Construction Literature 83979 Air Cleaning Solutions 215.39 Air Fillers 83980 Alrgas Safety,Inc. 2,405.65 Safety Supplies 93981 Alllds,Inc. 690.00 Software-Was Package Sudla Professional-AUP 83982 AT 8 T CshfomkyMCI 105.51 Telephone Service 83983 American Telephone 8 Telegraph Corp. 233.68 Telephone Service 839M Aurora Pictures,Inc. 1,528.00 Salary Videos 83985 Autodesk Univerefty/Enlerprbo Event 4.035.00 Meeting Registration-DWIskm 740 83988 Bask Chemical Solutions,L.L.C. 24.946.95 Sodium Blsul0m 8 Sodium Hydroxide 83987 BMC Business Mechinae Consultant,Inc. 12e.50 Maintenance Service-HP9000 MUNfunctlonal CoplerlScanner 83988 CA Emissions Program 5.35 Vehicle Emissions Program 83989 California Municipal Statistics,Inc. 300.00 Debt Statement for Comprehensive Annual Financial Report 6130I06 83990 Campo Engineers 3285.07 Proesslon it Ser iroe-Annual Rat Study 83991 CH210 HIII 14,951.10 Engineering Samices-Needs Assessment for Environmental Compliance Awareness Program 83992 CMAA 85.00 Training Registration 83993 Compressor Components of CaBfomla 1.248.00 Repair B Maintenance Services-(32)Celt LSVB Ignition 83994 Conrad B Associates.L.L.P. 14.028.00 Professional Services-Financed Auditing Services 83995 County Of Onane Autlltar Controller 70.00 Encroachment Permit P2438 63996 Otetench-Post 1.476.08 Hanging Plans Cabinet and Clamps 83997 Docu source,L.L.C. 2,367.00 Phone 8 Software Updates Annual Subscflpion 83998 Ecology Control Industries 5,386.90 Haaa sous Waste Disposal 83999 Edfund 137.68 Wage Garnishment 84000 Employee Benefits Specialist,Inc. 10.535.15 Reimbursed Prepaid Employee Medical&Dependent Care 84001 Fedex Corporation 320.51 Freight Semi.. 84002 Fllnet Conference Headquarters 1,095.00 Training Registration 840D3 First American Real Estate Solutions 450.00 On-Line Orange County Property Information 840N Franchise Tax Board 558.94 Wage Garnishment 84005 Fresco Profiles 789.76 Human Resources Background Checks 84006 Galley Associates,Inc. 2,034.00 Investigation Services 84007 HIM Brothers 17.365.29 Chemicals-Odor B Corrosion Control-Newport Trunkline 84008 City of Huntington Beach 16,184.16 Water Use 84009 Industrial Threaded!Produce,Inc. 300.22 Imentry Fasteners 84010 Internal Revenue Service 125.00 Wage Gamishment 84011 Irvine Ranch Water District 8.57 Water Use U012 IRWO-Remitted Permit Fees 1.570.00 Recsnctlttion User Fee Refund Program 94013 Keys Productivity Center 170.00 Training Reglsua9nn 84014 Kleeel Environmental Lab 360.00 Outude Labarelory Bemuse 84015 Lam Lighting,Inc. 109.54 Reconciliation Lear Fee Refund Program 840I8 LA Tooling 15.00 Asbestos Analyses 84017 Lexis Next Matthew Bender 156.25 Books 8 Publications 84018 M.J.Schiff and Associates,Inc. 6,905.64 Temporary Employment Servkss NWpanPR%LFLCbVS7u1P&NFFLIwnr Paid Ra:* Mlxrns Pad Rapon-OM146 EXHIBIT Aw21gh Page 9 of 11 wi mcs Chime Paid From 08116/06 to 08131MG Warrant No. Vendor Amount Description 84019 McMaster-Can 438A1 Fiberglass Ladders wMardware 84020 McGraw HIII Companies.DBA ENR 5.141.00 Notices&Ads-Various Jobs FY 0647 84021 McMaster Can Supply Co. 2A74.77 Mechanical Paris&Supplies - 84022 Mid Weil Associalas 4.862.17 Motor 84023 Midway Mfg.&Machining Co. 2,215.34 Mechanical Paris&Supplies M024 Mission Uniform Service 30.73 Urge.Rentals BQ25 Morgan Company 624.03 Mechanical Paris&Supplies U025 NASSCWPACP 50.00 Books&Publications M027 National Bond&Trust 1,924.04 U.S.Savings Bonds Payroll Deductions 84028 CIly of Newport Beach 96.87 Wale,Use 84029 O C Tanner Recognition Company 1,288.83 Employee Service Awards Program 84030 OCB Reprographics 651.11 Printing Service-M01/26/00 84031 OCEA 510.76 Dues Deduction 84032 Parker Supply Company 797.42 Stair Step Covers&Yellow Safety Sid" 84033 Pioneer Americas,Inc. 19,681.54 Sodium Hypochforile 84034 Polydyne,Inc. 550.28 Catfonic Polymer M03.1142 84035 Sancan Engineering.Inc. 13.D10.00 Construction Manhole Rehab.Project&Fold 84036 SBC Long Distance 1.365A9 Lung Distance Telephone Services 84037 Schneker Autpmalion,Inc. 6.133.14 Computer Maintenance Agreement 84038 Slanford Center for Professional Dev. 3.9W.D0 Traldng Registration U039 The Steywall Company 849.53 Training Supplies-First Aid/CPR M040 Summit Steel 54A5 Metal 84041 Toyloa Racing Development M2 1.570.00 Recancilial User Fee Refund Program 84042 Terrolux International 50.00 Pest Conpol 64043 Time Warner Communficil 61.07 Cable Services 84044 TrlStale Seminar O,r-Iha-RNer 90.00 Training Registration 84045 UC Regents 1,260.00 Membership-Environmental Engineering Affiliates 84046 United Parcel Service 14.44 Parcel Services $4047 United Way 60.00 Employee Contributions 84048 US Peroxide,L.L.C. 3,198.89 Odor&Corrosion Cement Treatment for Coll.Sys..Hydrogen Peroxide&Fermus Chloride 84049 Veriaon Wheless 302.23 Winless Telephone Services 84050 4Interim.Inc. 7.605.63 Promotional Products 84051 Manhole Construction,Inc. 13.684.50 ConsbucBon Jb7 M052 Shabbir S.Seems 923.81 Meeting/Training Expanse Reimbursement U053 Jude Brooks, 140.89 Meeting/Training Expense Reimbursement 84054 Carina M.Chaudhry 139.65 Meeting/Training Expense Reimbursement P055 James E.Colston 156.49 Mending/training Expense Reimbursement 84056 Daisy G.Covamlbies 165.00 Meeling/Tralning Expense Reimbursement 84057 John DulMghan 20.00 Meeting/Training Expense Relmbursemenl M058 Mike J.Henera 714.86 Meetingffmining Expanse Reimbursement 84059 Dean R.Karats 43.00 Meating/Tralning Expense Reimbursement 84060 Paul Loehr 18.87 MeeOnpR/alning Expense Reimbursement 84061 Robert D.Michaels 1,D88.60 Meeting7Training Expense Reimbursement U062 Anthony P.Monary 71016 MeetingRnining Expense Reimbursement 84063 Subash Mysore 107.00 MeelingRmining Expense Reimbursement M064 Jagadish C.Omgantl 99.00 Meeling/Tralning Expense Reimbursement 84065 John W.Swindler 122.66 Meedng7Treining Expense Reimbursement M VeplweNE%CELdrN PS.RE\Cla xPaq Rax, . TCWime Pad RvPn-69dId5 EXHIBIT 1 10& Page 10 of 11 w121l0p8 Claims Paid From 08/16106 to O11p1Ne Warrant No. Venda, Amount Description 84066 South Creep Air Qua0ty Management Dist. 336.46 Odor Control System at Weslalde Pump Slallon 3-52 84067 Orlando A.Tessin 62.00 MeelingRmining Expense Reimbursement 84068 Bobby L.Uneell 62.00 Meating/Tralning Expense Reimbursement 84069 Joanne Ward 72.00 Meeting/Training Expense Reimbursement U070 Paul Ward 748.7E McMing/Tralning Expense Reimbursement 84071 Bryan Wills 231.77 Meeting/rmining Expense Reimbursement 84072 City of Fountain Valley 1,071.64 Permit Fee P1.102 84073 County of Orange Auditor Controller 225.00 Administrator,Fee-Adjustments to Property Tax BBB 84074 County of Orange Auditor Controller 315.OD Administrative Fee-Adjustments to Property Tax Bills $4075 Michael Ford 1,163.84 Reconciliation User Fee Refund Program 84076 Dorothy Schultz 1,595.33 Recuncilrstion User Fee Refund Program 84077 South Coast Air Quality Management Dist. 1,695.47 Odor Control System at Ellis Pump Station J-714 Total Accounts Payable-Wamnts S 19,807,929.79 Payroll Disbursements 33899 - 34074 Employee Paychecks $ 128,411.50 Biweekly Payroll-OB/16N6 U080 - 346131 Employee Paychecks 96,759.25 Interim Payroll-ReissuesBReno Range Adjustments-OW17106.08aMll' 34662 - 34740 Employee Paychecks 143,032.88 Bleveeky Payroll-0W30M 34741 - 347M Employee Paychecks 4.884.59 Interim Payroll-08/24N8 129517 - 130070 Direct Deposit Statements 1,151,582.21 Bhveeky Payroll 08116106 130071 - 130624 Direct Deposit Statements 1.214.120.86 Biweekly Pm moll 08MOM6 Total Payroll Disbursements S 2,738,791,28 'PnnW Mal bMr lua b Mxim gynllMarlLS Wire Transfer Pavlrmnts OCSD Payroll Taxes 8 Contributions S 750.220.73 Biweekly Payroll 08116N6 US SD Payroll Taxes O Contributions 7M4.56.73 SeriBiweekly Payroll UBpONB US Bank 554.583.70 Series 2000 A 8 B ReruMing COPa August Interest Payment TeMI Wire Trans/or Payments S 1,882,884.0E Total Claim Paid 08118108.08131N6 $ 24,508,685.18 H IdeddavAEXCEL E ae "PSHAREICW,ms Pod RoMom-OTCYims Pod Repan-OaJI-05 EXHIBIT lirl11N4 Page 11 of 11 1r12Q006 PDC COMMITTEE M-11ns Date To06.urDr. I 09/14/06 10/25/06 'Y• AGENDA REPORT tten NUMter Item Number PDO06-86 Re- Orange County Sanitation District ®Utility Systems FROM: David Ludwin, Director of Engineering Originator: Christopher MacLeod, Project Manager SUBJECT: PLANT 1, UNDERGROUND STORAGE TANK REHABILITATION AT CENGEN BUILDING, JOB NO. FE05-32 GENERAL MANAGER'S RECOMMENDATION (1) Ratify Change Order No. 1 to Plant 1, Underground Storage Tank Rehabilitation at Cengen Building, Job No. FE05-32, with Fleming Environmental, Inc., authorizing an addition of$33,570 and 181 additional days, increasing the total contact amount to $145,030 and 231 days; and (2) Accept Plant 1, Underground Storage Tank Rehabilitation at Cengen Building, Job No. FE05-32, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Fleming Environmental, Inc. SUMMARY • The project rehabilitated a 12,000 gallon capacity, double wall, lube oil underground storage tank (Tank No. 11), and a 2,000 gallon capacity waste oil underground storage tank (Tank No. 12) located adjacent to the CenGen Building at Plant No. 1. The work was done at the direction of the Orange County Health Care Agency (OCHCA). All related underground piping and accessories for Tanks 11 and 12 were replaced and approved for SB 989 testing including the Veeder Root monitoring system. • Staff prepared the plans and specifications and the contract was awarded to Fleming Environmental, Inc. on December 7, 2005. • Change Order No. 1 includes three items of added work and a time extension. There are no reimbursable or nonreimbursable design errors associated with this change order. The contract does include liquidated damages of$500 dollars per day, however no liquidated damages are assessed and there are no bonus provisions. The project is now 100% complete. PRIOR COMMITTEEIBOARD ACTIONS The contract was awarded by the PDC Committee on December 7, 2005. Please refer to the attached Change Order Status Report for information on all previous change orders. Page 1 PROJECT/CONTRACT COST SUMMARY + Original Contract Price $111,460 ,l Previously Authorized Change Order $ .00 This Change Order (Add) $ 33,570 Change Orders to Date $ 33,570 Percent Increase to Date 30.12% Amended Contract Price $ 145,030 BUDGETIMPACT ® This item has been budgeted. (Line item: FY2005-2006 Budget Section 8, P110) ❑ This item has been budgeted, but there are insufficient funds. ❑ This Rem has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION Contact Schedule Contact start date December 7, 2005 Original contact completion date January 25, 2006 Total number of change orders to date 1 Current contact completion date July 25, 2006 Days subject to liquidated damages 0 Change Order No. 1 Content Item Description Amount Days Type 1 Overfill Veeder-Root Alarm $7,909 17 Staff Requested Design Enhancement 2 Removal of Concrete $10,204 20 Unknown Condition Ductbank and Miscellaneous Fieldwork 3 The Lube Oil Tank Flushing $15,457 12 Staff Requested Design Change 4 Contract Loop Tag Equipment $0 132 Other and Wire Tag Numbers Delay Total Change Order No. 1 $33,570 181 Page 2 Item 4 involves a time extension of 132 calendar days to the contract. The original contract plans and specifications contained approximately 60 loop tag equipment and wire tag numbers. The specified tag numbers were changed to coordinate with new Sanitation District standards which changed during the construction phase of this project. Several meetings were required to resolve this problem. The project was essentially completed on June 19, 2006. The tag number revisions were a very small part of the contract work but delayed the final contract completion. This is a no cost item. The Contractor has agreed not to seek any extended overhead costs associated with this delay and the Sanitation District has agreed not to seek liquidated damages on this contract. ALTERNATIVES N/A CEQA FINDINGS Exempt ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order Performance Report 4. Change Order 5. Location Description of Change Order DR:dm H:1nlgbbaMgenda Dmft Rep MsVDMFEOS32 AR CO 01 Og 7Mdw Page 3 BUDGET INFORMATION TABLE PLANT 1, UNDERGROUND STORAGE TANK REHABILITATION AT CENGEN BUILDING, JOB NO. FE05-32 ORIGINAL CURRENT PROPOSED PROPOSED FUNDS THIS PROPOSED ESTIMATED ESTIMATED PROJECTIPHASE AUTHORIZED PROJECT BUDGET REVISED AUTHORIZED TO AUTHORIZATION TOTAL EXPENDITURE EXPENDED TO BUDGET BUDGET INCREASE BUDGET DATE REQUEST AUTHORIZATION TO DATE DATE(%) (DECREASE Phase 1-Project Development s - $ - a - $ $ - s - s - a Phase 2 Preliminary Design $ S b 5 $ $ $ It Phase 3-Design $ 19.080 S 19,030 $ 23,493 $ 42,523 $ 19.030 $ 23,493 $ 42,523 $ 42,523 100% Phase 4-Constructon $ 87,880 $ 156.140 $ 33,570 $ 189210 $ 156 140 $ 33,570 $ 189,710 $ 151,835 80% Phase 5-Commissioning $ - $ a - $ - $ - $ Phase 6-Close-Out $ 720 $ - $ - $ 3 - $ - S - $ Phase I-Contingency $ 11,250 S 12,500 8 12,500 8 PROJECT TOTAL $ 118,930 S 187,670 $ 44,563 $ 232233 $ 1]5,1]0 $ 57,053 It 232,233 a 194,358 84% Reimbursable Casts PROJECT NET $ 118.930 1 $ 187.670 1 $ 44.563 1 $ 232233 S 175.170 $ 57,063 5 232,233 $ 194,358 84% PSAIContraet "Dealgn PSA $ $ $ 8 S $ $ $ Construction Contract is 75,000 1$ 125,000 1 $ 20,030 1 $ 145,030 11$ 111,460 1 $ 33.570 1 S 145,030 1 $ �11160 T]% "In-House Design EDMS 0038120e9 CHANGE ORDER STATUS REPORT Plant No. 1, Underground Storage Tank Rehabilitation at Cengen Building JOB NO. FEDS-32 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED TIME ITEM DATE COST TO DATE INCREASE TIME TO DATE (DAYS) (DAYS) CONTRACT 1277/2005 $111,460 $111,460 N/A 50 50 CO NO t R1=N6ING' $33,57U $145.030 30.12%�'�� 1163 a � . _...i . Al EDMS003810996 CHANGE ORDER PERFORMANCE REPORT PLANT 1,UNDERGROUND STORAGE TANK REHABILITATION AT CENGEN BUILDING JOB NO.FE05.32,CHANGE ORDER NO.1 Contractor:FLEMING ENVIRONMENTAL,INC. Pr*d Category:REHABILITATION Design Consultant:STAFF Contract%Complete:100% Original Conlrad Price: 3111,450 CHANGE ORDER TYPES TRACKED INFORMATION ONLY Relmb..Me Design Nan-Ralmbunsble Subtotal COTypn Unbnown Condition StallRpwaledCNnge Errors Design Erma Traeba, Other Tptal Change Orden $10,204 9.15 $23,355 20.96% SO 0.00% $0 0.00% $33,570 30.12 $0 0.00% $33,57 30.1 this Period Change Orden to gg 0.00% $0 0.00% $0 0.00% $0 0.00% $0 0.00% $0 0.00% $0 0.00% Change Order ToMl $10,204 9.15% $23.366 20.96% $0 0.00% $0 0.D0% $33,570 30.12% $0 0.00% $33.570 30.12% Program <3.00% <1.00% 0.00% <1.00% <5.00% 0.00% <5.00% PeIF.. C.Goals 1 The CMnee Order Menegemml Plan iradm tlN preceding bur chsnge atlarrypes Version 3I1200S EOMS DEQ511167 Page 1 of 4 ORANGE COUNTY SANITATION DISTRICT 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Fleming Environmental, Inc C.O. No.: One i Date: September 27, 2006 Job: Underground Storage Tank Rehabilitation at Cengen Building, Job No. FE05-32 Consultant: In-House Staff Amount of this Change Order(Add) $33,570.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation,the following additions to or deductions from the contract price are hereby approved. ITEM 1 - OVERFILL VEEDER-ROOT ALARM This item is for labor, materials,and equipment to install one new overfill Veeder-Root alarm to monitor the lube oil tank level. The Contractor was directed to install new cabling in existing cable trays, new switches, new wire, additional programming, and testing of the Veeder-Root System. The overfill alarm was not shown in the contract documents but was needed as a safety device to prevent a potential spill. O&M staff requested because this is a lube-oil tank. Staff later determined that the overfill alarm should be installed on the Tube oil tank to provide a complete and safe operating system complying with Orange County Health Care Agency (OCHCA). The work associated with this change order item was accomplished by the Contractor's force account in accordance with the General Requirements, Section 43.A, (Reference FCO No. 1). ADDED COST THIS CHANGE ORDER ITEM: $7,909.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 17 Calendar Days ITEM 2 -REMOVAL OF CONCRETE DUCTBANK AND MISCELLANEOUS FIELDWORK This item is for labor, materials, and equipment to remove approximately 10 linear feet of concrete reinforced piping located over the below grade fiberglass lube oil and waste oil tanks. This existing reinforced concrete pipe was not shown in the facility as-built drawings. This item also includes miscellaneous fieldwork for the installation of one corrosion protection flange gasket isolation kit for the lube oil tank's inlet piping. This unknown condition was for an electrical heater installed previously but not cathodically protected. This will insure the tank and its piping are electrically isolated from the Cengen Building and to prevent future corrosion of the tank and its piping. The work associated with this change order item was accomplished by the Contractor's force account in accordance with the General Requirements, Section 43.A, (Reference FCO No. 2). ADDED COST THIS CHANGE ORDER ITEM: $10,204.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 20 Calendar Days Page 2 of 4 ORANGE COUNTY SANITATION DISTRICT 108"ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Fleming Environmental, Inc C.O. No.: One(1) Date: September 27,2006 Job: Underground Storage Tank Rehabilitation at Cengen Building,Job No. FE05-32 Consultant: In-House Staff ITEM 3 -THE LURE OIL TANK FLUSHING This gem is for labor, materials,and equipment to flush/circulate and filtering hot oil through 100-micron bag fillers in order to remove small debris from the lube oil tank's system. O&M staff requested this work as a precaution to avoid any future damage to the Cengen generator's motors. tank's pumping system. The new piping installed in the system could have contained small debris from normal piping installation methods, which could have created significant damage to the engines. The contract did not include any flushing requirements for the system. The work associated with this change order item was accomplished by the Contractor's force account in accordance with the General Requirements, Section 43.A, (Reference FCO No. 3). ADDED COST THIS CHANGE ORDER ITEM: $15,457.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 12 Calendar Days ITEM 4—CONTRACT LOOP TAG EQUIPMENT AND WIRE TAG NUMBERS DELAY This Item involves a time extension change of an additional 132 calendar days to the contract. The original contract plans and specifications contained approximately 50 to 60 loop tag equipment and wire tag numbers. The specified tag numbers were changed to coordinate with new Sanitation District Standards. This is a no cost change order. The Contractor has agreed not to seek any extended overhead costs associated with this delay and the Sanitation District has agreed not to seek liquidated damages on this contract. This item was negotiated with the Contractor in accordance with Div. 1 and Section 43.13 of the General Requirements (Reference FCO No. 4). ADDED COST THIS CHANGE ORDER ITEM: $0.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 132 Calendar Days TOTAL ADDED COST THIS CHANGE ORDER ITEM: $33,570.00 TOTAL TIME EXTENSION THIS CHANGE ORDER ITEM: 181 Calendar Days C Page 3 of 4 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Fleming Environmental, Inc C.O. No.: One 1 Date: September 27, 2006 Job: Underground Storage Tank Rehabilitation at Cengen Building, Job No. FE05-32 Consultant: In-House Staff The additional work contained within this change order can be performed incidental to the prime work and within the time allotted for the original contract and any extensions to the contract time made by and all previously issued change orders. It is therefore mutually agreed that a 181 day extension of time to perform the work is required for this change order, and no direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approved by this change order. SUMMARY OF CONTRACT TIME Original Contract Date: December 7,2005 Original Contract Time: 50 Calendar Days Original Completion Date: January 25,2006 Time Extension this C.O.: 181 Calendar Days Total Contract Time Extension: 231 Calendar Days Revised Final Completion Due Date: July 25, 2006 Time Subject to Liquidated Damages: NIA Actual Final Completion Date: July 25, 2006 Original Contract Price $111,460.00 Prev. Authorized Changes $ .00 This Change (Add) $ 33,570.00 Amended Contract Price $145,030.00 Page 4 of 4 ORANGE COUNTY SANITATION DISTRICT 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Fleming Environmental, Inc C.O. No.: One 1 Date: September 27, 2006 Job: Underground Storage Tank Rehabilitation at Cengen Building, Job No. FE05-32 Consultant: In-House Staff Board Authorization Date: September 27,2006 ORANGE COUNTY SANITATION DISTRICT Recommended by: Tod Haynes, P.E. Date Engineering and Construction Division Manager Approved by: David A. Ludwin P.E. Date Director of Engineering Accepted by: FLEMING ENVIRONMENTAL,INC. Contractor Date EDM50038109M BOARD OF DIRECTORS MeetlngDate TOBd.ofDir. 0/25106 AGENDA REPORT Item Number Iem Number Bmt Orange County Sanitation District FROM: Lorenzo Tyner, Director of Finance Originator: Michael D. White, Risk Manager SUBJECT: SUMMONS & COMPLAINT RE BUTLER V. ORANGE COUNTY SANITATION DISTRICT. GENERAL MANAGER'S RECOMMENDATION Receive and file summons and complaint re Butler v. Orange County Sanitation District, Kings County Superior Court Case No. 06CO281, regarding the Petition for Prescriptive Easement, and authorize General Counsel to appear and defend the interests of the District. SUMMARY Please see attached memo dated 10/18/06 from General Counsel. BUDGET IMPACT ❑ This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION ALTERNATIVES CEQA FINDINGS ATTACHMENTS Memo from General Counsel. LT:MW:BG Page 1 MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, September 27, 2006, at 5:30 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, September 27,2006 at 5:30 p.m., in the Districts Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Jim Ruth, Interim General Manager Jim Ferryman, Chair Bob Ghirelli,Acting Assistant General Manager Doug Davert,Vice Chair Nick Amontes, Director of Regional Assets and Carolyn Caveoche, Chair, OMITS Committee Services Tod Ridgeway, Chairman, PDC Committee Jim Herberg, Director of Operations and Darryl Miller, Chairman, FAHR Committee Maintenance Jim Silva, County Supervisor David Ludwin, Director of Engineering Steve Anderson, Past Board Chair Lorenzo Tyner, Director of Finance and Administrative Services Jim Burror, Engineering Supervisor Directors Absent: Norbert Gala, Information Tech Analyst III Michael Gold, Legislative Affairs Liaison OTHERS PRESENT: John Linder, Engineering Manager Bradley R. Hogin, General Counsel Juanita Skillman, Records Manager Don Hughes Ryal Wheeler, Maintenance Supervisor Gail Garrett, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR Chair Ferryman reported on the status of the SARI line Memorandum of Understanding (MOU)involving the five principal agencies (County of Orange [lead agency], OCSD, SAWPA, OCWD, and Riverside County). It is scheduled for consideration in October by the governing boards of each of the five agencies and our October Steering and Board agenda for approval. The MOU outlines roles and responsibilities for the design, construction, and Minutes of the Steering Committee Page 2 September 27, 2006 financing of the project and development of a financial plan to pay for the project. The joint Policy Committee made up of board members and GMs of each of the agencies will give policy direction and devise a financial plan;and the Technical Committee will oversee and direct the technical work at the direction of the Policy Committee The principals will meet sometime in the next two weeks to begin discussions. Chair Ferryman, Director Darryl Miller, General Manager Jim Ruth and Acting General Manager Bob Ghirelli will attend. • Chair Ferryman announced the upcoming committee meetings for October. A workshop will be held on Wednesday, October 18 at 5 p.m. to discuss GM's goals, as well as Board and Committee functions. • A corporate table has been reserved at the 2007 Economic Forecast Conference for Thursday, October 26, 2006 at the Hyatt Regency, in Irvine. Contact Gail Garrett if you wish to attend. (5) REPORT OF GENERAL MANAGER a. Status Report Interim General Manager Jim Ruth reviewed activities included in his September Status Report. • Bob Ghirelli has assumed his responsibilities as Acting Assistant General Manager. • The OCSD/OCWD Joint Campus report is scheduled for the October Steering and Board. • The first phase of mid-Management training has been completed. • A draft document of the Succession Plan is being distributed for comment and a report scheduled for the October FAHR Committee. • Meetings with Union representatives have been scheduled to discuss time frames for formal negotiations. • The revised Nepotism policy is more comprehensive and defines the authority of the General Manager. It was approved at the September FAHR Committee meeting. b. Lecislative Affairs Michael Gold provided a legislative update on the Design-Build bill and outlined the key elements of Bighorn decision. • The Design-Build bill has died due to the inclusion of a provision by the union. Mr. Gold said we can introduce a bill at the beginning of the 2007 Legislative Session which will probably pass quickly since the local unions have already signed-off on the contracting and training provisions. • One of the elements of the Big Hom decision is that water rates and sewer charges are property related charges, therefore subject to Prop. 218's public notice provision. Concern was voiced regarding the ramifications this decision may have on District's budget timing. General Counsel was asked to provide a report at the next meeting on possible timing ramifications. Minutes of the Steering Committee Page 3 September 27,2006 C. Interplant Gas Line Shutdown Jim Herberg said the District interplant gas line does not meet Department of Transportation (DOT) physical and administrative requirements. He recommended decommissioning the line to get out of non-compliance with DOT regulations. Mr. Herberg indicated that it would cost about$50,000 for a contractor to perform work to decommission the line, and that preparation of contract documents and bidding the work would extend our non-compliance by at least three months. Therefore, in the interest of time, staff is recommending that the work be contracted to Jamison Engineering as a sole-source. Jamison Engineering has performed similar work on the gas line in the past and can mobilize immediately. Following a lengthy discussion re costs and possible consequences, Committee members concurred with staffs recommendation to decommission the line now to come into compliance with DOT requirements. While the line is out of service, staff will assess whether to re-commission the line in the long-tens. (6) REPORT OF GENERAL COUNSEL In response to a request for clarification at the last month's meeting, General Counsel Brad Hogin said that lobbyist contracts cannot be based on percentage. (7) CONSENT CALENDAR ITEMS a. The minutes of the August 23, 2006 Steering Committee meeting were approved as drafted. END OF CONSENT CALENDAR (8) ACTION ITEMS a. MOVED, SECONDED AND DULY CARRIED: Direct staff to proceed with preparing California Environmental Quality Act documentation and conducting necessary public meetings for the annexation of nine remaining islands within the Orange County Sanitation District. b. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 06-21, Declaring Support of Proposition 1 E. Directors Carolyn Cavecche and Doug Davert opposed. (9) INFORMATIONAL ITEMS a. The Agenda Items scheduled to be reviewed by the Board's working committees in March were reviewed. b. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. Minutes of the Steering Committee Page 4 September 27, 2006 (10) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY David Ludwin, Director of Engineering, reported that the CIP review will be performed by the American Society of Civil Engineers at a cost of$26,000. A report will be forthcoming by the end of the year. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday,October 25, 2006 at 5 p.m. A Legislative Goal Setting Workshop will be held prior to the Steering Committee meeting at 2:30 p.m. The next Board Meeting is scheduled for Wednesday, October 25, 2006 at 7 p.m. (14) CLOSED SESSION There was no closed session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:20 p.m. Submitted by: Gail Garrett Steering Committee Secretary NWeglxwrd'S4 CprurvllaMA03tWxggyb3M SC MvxRss 02YT 56ac STEERING COMMITTEE maabneoate To atl.aDr. 10/25/2ooe 10/25/os AGENDA REPORT Darn Number Item Number 6a 9b Orange County Sanitation District FROM: Robert P. Ghirelli, Acting Assistant General Manager Originator: Michael Gold, Legislative Affairs Liaison SUBJECT: Santa Ana River Interceptor(SARI) Line MOU GENERAL MANAGER'S RECOMMENDATION Approve Memorandum of Understanding (MOU) between the County of Orange, Orange County Water District, Santa Ana Watershed Project Authority, Riverside County Flood Control District and OCSD for the protection and relocation of the Santa Ana River Interceptor(SARI) Line. The MOU has been approved as to form, by the General Counsel. SUMMARY Background The Santa Ana River Interceptor(SARI) Line is a sanitary sewer line that runs from the Inland Empire to OCSD's treatment plant in Huntington Beach. When originally constructed, the SARI was placed 20 feet below the Santa Ana River's bed; however, over time, with soil erosion, the SARI Line is exposed in some locations and the amount of cover reduced. A four-mile segment of the SARI, paralleling SR-91 between the Riverside/San Bernardino County lines and SAVI Ranch in Anaheim Hills suffered the greatest amount of erosion and must be relocated. Why is this an issue? With significant erosion of the soil over the SARI Line comes a greater risk of damaging the line and possible breakage, resulting in raw sewage running down the Santa Ana River and into the ocean. Adding to the urgency of the SARI is the construction of the Prado Dam project by Orange County Flood Control (OCFCD). By raising the height of Prado Dam, OCFCD will be more than tripling the amount of flow down the Santa Ana River during heavy storms. With increased flows, more soil erosion occurs which increases chances of damaging the SARI Line. Multiple agency concerns Orange County Sanitation District (OCSD) owns the SARI line, while OCFCD is responsible for mitigating the damages to the SARI line from the Prado Dam improvements. In addition, the Santa Ana River Watershed Project Authority (SAWPA) owns the portion of the SARI line outside Orange County and uses the line to send industrial and agricultural wastewater to be treated by OCSD. All three agencies have a major stake ensuring the improvements to the SARI line are carried out in a timely manner. The need for an agreement between agencies In early June, the three lead agencies met to discuss various roles and responsibilities and felt the best course of action would be a Memorandum of Understanding (MOU) between the Form No.M-102 Agenda Repel—SC bapt.$20 Rweed'. 1WI6120M Page 1 r parties defining respective responsibilities. The County of Orange has drafted the attached MOU to spell out how the agencies would proceed in securing funding and relocating the SARI. As the Steering Committee is aware, securing funding to relocate the SARI is one of OCSD's top priorities. Last July, the Steering Committee was presented with the draft MOU with suggested comments from staff. At that time, staff sought direction from the Committee and received positive feedback and suggestions for moving forward. Since that time, other agencies have given their comments and the final draft is presented for your consideration. What changes have taken place since June? OCSD's comments focused on three major areas: Signatories to the Agreement, Relocation of the SARI as top priority and not harming existing agreements. Staff is pleased to report that for the most part, the comments suggested by OCSD were incorporated into the final draft MOU. The current signatories to the agreement include: • The County of Orange(County) • Orange County Water District(OCWD) • Santa Ana River Watershed Project Authority (SAWPA) • Riverside County Flood Control District(RCFCD)and • OCSD. The number of parties has expanded since the original MOU with the addition of RCFCD. The MOU emphasizes that the SARI line should be relocated in a timely manner and using State subvention funds is the preferred course of action. Finally, the agreement was clarified so that no existing agreements are modified by this MOU and OCSD retains responsibility over those aspects of the SARI it has historically controlled. What's next? The attached agreement is the final draft from the County of Orange and spells out the responsibilities of each agency. Staff has thoroughly reviewed the MOU and the consensus is that with the agreement in place there will be clear direction with respect to roles and responsibilities. The outstanding issue remains paying for the relocation of the SARI line. While the agreement emphasizes using State subvention funds as the preferred course, the County of Orange has not made a commitment to use its portion of the funds to pay for relocation. Moreover, the Federal Water Resources Development Act(WRDA) that contains an authorization to spend money relocating the SARI was stalled in Congress prior to their fall recess and will not be considered until December(at the earliest). Form No,M-102 Agenda Report-SC Dane.320 RMeed: 10I162006 Page 2 ti While the agreement does not bind any of the parties to spend money on relocation it does call for cooperation among the parties to develop a cost sharing plan. PRIOR COMMITTEE/BOARD ACTIONS July 2006 Steering Committee submitted comments and recommended moving forward. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This Rem has been budgeted. (Line hem: ) ❑ This Rem has been budgeted, but there are insufficient funds. ❑ This Rem has not been budgeted. ® Not applicable (information Rem) ADDITIONAL INFORMATION ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS 1. MOU regarding the Santa Ana River Interceptor Line Realignment Design Project Form NO.=-10f Age aReport-SC Dept no RBAeeE: tOn62oW Page 3 MEMORANDUM OF UNDERSTANDING Santa Ana River Interceptor Line Realignment Design Project This Memorandum of Understanding (MOU) sets forth the terms of agreement reached among: Orange County Flood Control District (OCFCD), Orange County Sanitation District (OCSD), Orange County Water District (OCWD), Santa Ana Watershed Project Authority (SAWPA) and Riverside County Flood Control and Water Conservation District (RCFCWCD) for the relocation and protection of the Santa Ana River Interceptor line (SARI). Collectively, the signatories are referred to as "Agencies" or individually as "Agency." A. WHEREAS, the SARI is a sanitary sewer line that conveys raw sewage and brine (wastewater from agriculture, commercial and other sources) from Orange County and the Inland Empire to OCSD's treatment plant in Huntington Beach; B. WHEREAS, OCSD owns and operates the SARI in Orange County, while SAWPA owns and operates the SARI in Riverside County and San Bernardino County. Both Agencies share responsibility for SARI Operations & Maintenance costs; C. WHEREAS, a segment of the SARI lies within the Santa Ana River floodplain from approximately the San Bernardino/Riverside/Orange County boundary line to the Savi Ranch ("Subject Reach") business complex; D. WHEREAS, constructed in the mid-1970s, the Subject Reach was originally buried about 20 feet below the river bed and over time the amount of soil cover over the Subject Reach has eroded and is now nearly exposed in some locations; E. WHEREAS, pursuant to the Joint Cooperation Agreement between OCFCD, RCFCWCD, the San Bernardino County Flood Control District and the Army Corps of Engineers each flood control district has agreed to protect and relocate any utilities, including the SARI, required for the Santa Ana River Mainstem Project as determined by the Corps of Engineers. F. WHEREAS, OCFCD in partnership with the U.S. Army Corps of Engineers is raising the height of Prado Dam for increased Flood protection, including construction of a new outlet works capable of allowing releases of up to 30,000 cubic feet per second; G. WHEREAS, raising the Prado Dam height and completion of the Prado Dam feature of the Santa Ana River Mainstem Project requires the acquisition of right-of-way behind the dam; H. WHEREAS, the decreased soil cover and exposure of the Subject Reach in addition to the increased outlet flow from Prado Dam endangers the SARI at the Subject Reach and necessitates the timely relocation or protection of the SARI to avoid a major line break; I. WHEREAS, the Agencies agree that using State subvention funds to relocate the Subject Reach is the preferred course of action because it gives OCFCD and RCFCWD control over the design and construction of the project within their respective jurisdictions. NOW THEREFORE BE IT RESOLVED that the Agencies believe it is mutually beneficial to cooperate and to coordinate the expeditious completion of the Santa Ana River Interceptor Line Realignment Project for the Subject Reach, which includes the protection of the SARI by RCFCWCD within the County of Riverside ("Project"). The purpose of this MOU is to define roles and responsibilities of each party in this cooperative venture, as follows: 1. Coordination between Agencies: (a) The Agencies agree to form an Executive Level Steering Committee (Steering Committee) whose purpose is to provide policy guidance and direction to the Project Working Group (described below). The Steering Committee shall be comprised of each Agency's General Manager or Chief Executive Officer ("CEO") and any other members appointed by their governing board. The Steering Committee will meet quarterly and the County of Orange CEO will be the Chair. (b) The Agencies agree to form a Project Working Group (Working Group) whose purpose will be to ensure satisfactory coordination between Agencies. OCSD, OCWD, OCFCD, RCFCWCD and SAWPA agree to each appoint a member to the Working Group who will act as the main point of contact for each agency for the Project. OCFCD's member will be the Chair. The Working Group will meet on a monthly basis or more frequently as needed. 2. Coordination with Federal and State Government: (a) OCFCD will be the lead Agency for all coordination with the Corps of Engineers for the Subject Reach Project within Orange County. 2of5 (b) OCFCD will be the lead Agency for communication with Congressional Members for federal legislative requests. (c) RCFCWCD will be the lead Agency for coordination of work with the Corps of Engineers for that portion of the SARI being protected within Riverside County. (d) The Agencies agree to support legislation as required to include the SARI as part of the Santa Ana River Mainstem Project and maximize available funding from Federal and State sources. 3. Financing: (a) Each Agency shall bear its own costs and expenses for participating in the cooperative preconstruction efforts and tasks required by this MOU. (b) The Agencies will work cooperatively to develop an equitable cost sharing strategy for the Project. The Agencies will support the appropriation of State Subvention Funds for the purpose of reimbursing eligible costs for the Project and the Santa Ana River Mainstem Project. (c) OCFCD will act as lead Agency for coordination with the State Department of Water Resources (DWR) and submittal of Subvention funding claims to the DWR for that portion of the project within Orange County. (d) RCFCWCD will act as the lead Agency for coordination with the DWR and submittal of Subvention Funding Claims to the DWR for that portion of the SARI being protected within Riverside County. 4. Agreements: The Agencies agree that they will cooperate with each other in the preparation of a cost sharing agreement prior to advertisement of bids. 5. Planning, Engineering & Design: (a) OCFCD will act as lead Agency for managing the preparation of the EIR/EIS required engineering, design and preparation of plans and specifications for the portion within Orange County and RCFCWCD will do the same for that portion within Riverside County. (b) OCSD will establish design criteria and review and approve the final plans for the portion of the SARI in Orange County. SAWPA will establish design criteria and review and approve the final plans for the portion of the SARI in Riverside County. (c) OCFCD will act as lead Agency for CEQA purposes for the project within Orange County and RCFCWCD will act as lead Agency for CEQA purposes for the project within Riverside County. 3 of 5 6. Permits and other Approvals: (a) OCFCD will be the lead Agency for obtaining all permits and other approvals required for the Subject Reach within Orange County. (b) OCFCD will be lead Agency for preparing reports, engineering, etc. as required to obtain approval from Caltrans for Subject Reach. (c) RCFCWCD will be the lead Agency for obtaining all permits and other approvals required for the SARI protection work located within Riverside County. 7. Rights-of-Way: The Agencies will cooperate in the conveyance and abandonment of easement rights to accommodate Project needs. 8. Construction and Maintenance: (a) Based upon plans approved by both SAWPA and OCSD, OCFCD will advertise, award and administer a construction contract for the Subject Reach within Orange County and RCFCWCD will do the same for the Project within Riverside County. (b) Upon Completion of the Subject Reach within Orange County, OCSD will retain ownership and accept responsibility for the maintenance and protection of the newly protected and realigned Subject Reach in accordance with an agreement with SAWPA that is yet to be drafted. Upon completion of the Project within Riverside County, SAWPA will retain ownership and accept responsibility for the maintenance and protection of the newly protected Project within Riverside County in accordance with an agreement With SAWPA that is yet to be drafted. (c) Staff at SAWPA and OCSD will cooperate in preparing such an agreement prior to commencement of construction. 9. Existing Agreements This MOU is not intended to modify any existing agreements among the parties. These agreements shall remain in full force and effect. 4 of 5 :l IN WITNESS WHEREOF, each Agency hereto has executed this MOU by its duly authorized representatives as of the dates set forth below. ORANGE COUNTY FLOOD CONTROL DISTRICT Date: By: Thomas G. Mauk, County Executive Officer ORANGE COUNTY SANITATION DISTRICT Date: By: Chairman, Board of Directors ORANGE COUNTY WATER DISTRICT Date: By: General Manager Date: SANTA ANA WATERSHED PROJECT AUTHORITY By: Chair RIVERSIDE COUNTY FLOOD CONTROL and WATER CONSERVATION DISTRICT Date: By: Dusty Williams, General Manager-Chief Engineer 5 of 5 MINUTES OF THE OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE Orange County Sanitation District Wednesday, October 4, 2006 - 5:00 P.M. A meeting of the Operations, Maintenance and Technical Services Committee of the Orange County Sanitation District was held on October 4,2006, at 5:00 p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: OMTS Directors Present: Staff Present: Don Bankhead, Vice Chair Jim Ruth, Interim General Manager Sukhee Kang Nick Arhontes, Director of Reg. Assets& Services Ken Parker Jim Herberg, Director of Operations & Maintenance David Shawver Ed Torres, Acting Director of Technical Services Dave Sullivan Lilia Kovac, Committee Secretary James M. Ferryman, Board Chair Jeff Armstrong, Senior Scientist Jeff Brown, Senior Engineer OMTS Directors Absent: Carla Dillon, Engineering Supervisor Mark Esquer, Engineering Manager Carolyn Cavecche, Chair Mike Moore, Environmental Assessment Manager Doug Davert, Board Vice Chair Robert Thompson, Process Controls Manager Others: Bob Bell, Maintenance Supervisor Norbert Gaia, Information Tech Analyst Juanita Skillman, Records Management Specialist (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Director Bankhead had no report. (5) REPORT OF THE GENERAL MANAGER Jim Ruth, Interim General Manager, had no report. Minutes of the Operations, Maintenance and Technical Services Committee October 4, 2006 Page 2 (6) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the September 6, 2006 Operations, Maintenance and Technical Services Committee meeting. b. OMTS06-44 Receive and file Technical Services Monthly Report, which focuses on regulatory biosolids and performance measures for the Technical Services Department. C. OMTS06-45 Receive and file Operations & Maintenance Monthly Report, which focuses on compliance, financial data and performance measures for Operations and Maintenance Department. d. OMTSO6-46 Receive and file Regional Assets and Services Monthly Report, which focuses on current business Information, performance trends and financial information of the business units. e. OMTSO6-47 Receive and file Information Technology Quarterly Report,which focuses on current performance trends and key technology business applications. f. OMTSO6-48 Recommend to the Board of Directors to receive and file Collection facilities O&M Division— Business Practices Reinvention Effort Report dated September 2006. g. OMTSO6-49 Recommend to the Board of Directors to approve a Consulting Services Agreement with Black&Veatch for the Ocean Outfall Booster Station (OOBS) Rehabilitation Assessment Study, Job No. J-99, for an amount not to exceed $175,002. h. OMTSO6-50 Recommend to the Board of Directors to approve Change Order No. 1 to Purchase Order No. 102354 OB for purchase of Ferric Chloride, Specification No. C-2005-247, issued to Kemiron Pacific,for a unit price increase of$76.20 per dry ton for ferric chloride, increasing the total price to $434.00 per dry ton plus tax for an estimated amount of$3,255,000 for the period December 1, 2006 through November 30, 2007. Motion: Moved, seconded and duly carried to approve the recommended actions for items specified as 6(a)through (h). END OF CONSENT CALENDAR Minutes of the Operations, Maintenance and Technical Services Committee October 4, 2006 Page 3 (7) ACTION ITEMS a. OMTS06-51 Recommend to the Board of Directors to receive and file the 2006, 120- inch and 78-inch Outfalls Inspection Report and 120"/78"Port Book reports prepared by Undersea Graphics, dated June 20, 2006. Mark Esquer narrated the findings of 10 diving days at 200 feet depth or 23 hours of inspection videotape Into a 4-1/2 minute video. Directors of the committee requested a copy of the DVD. Motion: It was moved, seconded and duly carded to recommend approval to the Board of Directors. b. OMTSO6-52 Recommend to the Board of Directors to approve the development and implementation of a Compliance Program with the sanitary sewer system Waste Discharge Requirements (WDR)as required statewide by State Water Resources Control Board Order No. 2006-0003-DWO issued on May 2, 2006. Motion: It was moved, seconded and duly carried to recommend approval to the Board of Directors. (8) INFORMATIONAL ITEMS a. OMTS06-53 Level of Service Jim Herberg briefly reviewed the level of service the Sanitation District is currently providing and is scheduled to provide for the public based on state requirements and the level allowed by the approved budget. b. OMTSO6-54 Odor Control Policy Carla Dillon, Engineering Supervisor, presented the Odor Control Strategic Initiative which included a brief review of the current odor control facilities and impact to the neighboring areas. A proposed odor control policy was discussed with additional capital improvements that would be needed to implement the policy. Capital and operating costs were presented. At the December OMITS and Board meeting, staff will be recommending the adoption of the proposed odor control policy, as well as the capital Improvements that would be necessary to implement the policy. C. OMTSO6-55 Research Program Strategic Initiative Jeff Brown, Senior Engineer, presented the Research Program Strategic Initiative based on the need to remain flexible, while efficiently coordinating research efforts among the various District departments. Minutes of the Operations, Maintenance and Technical Services Committee October 4, 2006 Page 4 The need for flexibility in funding was discussed due to discovery and the nature of research. Staff will return to the Board in the future with a recommendation for funding flexibility. d. OMTS06-56 Effectiveness of the Ocean Monitoring Vessel MN Nerissa Mike Moore presented a report on the current use of the Sanitation District-owned vessel used for all ocean monitoring reporting, as required to remain compliant with the ocean discharge permit. (9) REPORT OF DIRECTOR OF INFORMATION TECHNOLOGY Director of Information Technology, Patrick Miles, reported that proposals were currently being evaluated and recommendations were scheduled to be presented to the committee for contract award for the Strategic Plan process. He also reported that timekeeping software approved last year, has been tested and will be rolled out to the different departments in the next four months. (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Jim Herberg reported that it has been determined that the inter-plant digester gas line is not in full compliance with DOT regulations, and therefore will be decommissioned. The decommis- sioning of this line was being awarded to Jamison Engineering, in the interest of time, as a sole- source award to abandon the line immediately to reduce the Sanitation District's risk of non- compliance. The work is estimated to cost approximately $50,000. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES Ed Tones,Acting Director of Technical Services, reported briefly that the April 29' discharge to the 78"outfall during a repair of the 120"ouffall was considered by the Regional Board to be preventable; thus, there is the possibility that the Sanitation District will receive an administrative civil liability. He also reported that the National Drug Control Agency has requested the Sanitation District participate in a study to sample influents of our two treatment plants to identify the presence of cocaine usage in large urban areas. (12) REPORT OF DIRECTOR OF REGIONAL ASSETS AND SERVICES Nick Amontes reported that the Sanitation District provided database information and map to the Grand Jury on septic tanks located in County of Orange. A meeting is scheduled on October 300 to review watershed issues. (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY None, Minutes of the Operations, Maintenance and Technical Services Committee October 4, 2006 Page 5 (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT None. (15) FUTURE MEETING DATES The next Operations, Maintenance and Technical Services Committee meeting is scheduled for November 1, 2006, at 5:00 p.m. (16) CLOSED SESSION There was no closed session (17) ADJOURNMENT The Chair declared the meeting adjourned at 6:50 p.m. Submitted by: Lilia Kovac Committee Secretary Operations, Maintenance and Technical Services OMTS COMMITTEE Me dng Date To Bd.of dr. 10/4/06 10/25/06 i AGENDA REPORT ttem Number Item Number OMTS0648 10(b) Orange County Sanitatlon District FROM: Nick Arhontes, Director, Regional Assets & Services Department SUBJECT: COLLECTION FACILITIES O&M DIVISION - BUSINESS PRACTICES REINVENTION EFFORT REPORT GENERAL MANAGER'S RECOMMENDATION Receive and file Collection Facilities O&M Division — Business Practices Reinvention Effort Report dated September 2006. SUMMARY Beginning in July 1998, as an organizational priority after workforce downsizing, OCSD engaged in the District Assessment and Reinvention Team (DART) process. The DART work component primarily focused on the maintenance program in the process areas of the treatment facilities. The numerous operational and maintenance activities were reviewed and modified, procurement processes were enhanced, and work management processes were documented and changed to improve the planning, accuracy, and efficiency of the work and its financial history. With the initial DART work in its final stages, concluding with a report on September 3, 2003, the DART effort was formally sunsetted by executive management and a new project was allowed to proceed focusing on the collection facilities assets and their related operations and maintenance program. Board support to proceed with a consultant-facilitated, divisional staff-driven effort was approved on September 24, 2003 and work began thru staff teams. Staff s work with the consultant concluded on June 30, 2006 as planned. The staff report on the Collection Facilities 0&M Business Practices Reinvention Effort Report is the culmination of that effort. The various site specific detailed products developed and implemented reside in the computerized maintenance management system (CMMS) as well in electronic form on the OCSD computer servers for use and future revision by staff when indicated. The report will be shared with staff in agencies locally, regionally, and nationally as it is an important work effort and may serve as an example for others considering changes to their work practices. Our outcome is a better planned and scheduled work environment which seeks to reduce the labor components of the site specific work. The effort is also well aligned with the agency wide Asset Management Program. PRIOR COMMITTEE/BOARD ACTIONS OMTS03-40 CONSULTANT SERVICES WITH LINJER INC. approved on 9/3/03 which initiated the current agreement and OMTS0546 EXTENSION OF CONSULTANT SERVICES WITH LINJER INC. on 9/7/05 Form No.ow.luz2 rgxa.Repwl-ores 0.p1.920 RevifaG. 10I1 YIOCb Page 1 PROJECT/CONTRACT COST SUMMARY r N/A BUDGETIMPACT ® This item has been budgeted. (Line item: prior years operating budgets for services) ❑ This item has been budgeted, but there are insufficient funds. ❑ This Rem has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION ALTERNATIVES NIA CEQA FINDINGS Was not applicable for this type of work ATTACHMENTS Staff Report- BUSINESS PRACTICES REINVENTION EFFORT by the COLLECTION FACILITIES O&M DIVISION (420) of the Orange County Sanitation District's Regional Assets and Services Department—20 pages, dated September 2006. NJA:pe H) ept'agenda\OMTS120W I006%06.06-48.Reinwntion Effon-im FOIIII NO.O'NIO32 Agwn Re -OWS eWI]A Rwiae]. INlfi'M5 Page 2 Staff Report Business Practices Reinvention Effort by the Collection Facilities O&M Division (420) of the Orange County Sanitation District's Regional Assets and Services Department September 2006 4oJN11 SAWTgT oy � s = 9 c ¢ � o 4 h 9ol�cT/h� THE v September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT Table of Contents Introduction...................................................................................................................................1 Acknowledgements.........................................................._.......................................................1 Background...............................................................................................................................1 Purpose of the Division 420 Reinvention Project......................................................................2 Collection Facilities O&M Maintenance Program Assessment.....................................................3 Assessment of the Existing Maintenance Program Business and Work Pracum...................3 "Best Appropriate Practices. .....................................................................................................4 Conductingthe Gap Analysis....................................................................................................4 Project Scope Development.........................................................................................................5 ProjectPlanning........................................................................................................................5 Division 420 Reinvention Project Planning Process..................................................................5 Reinvention Project Implementation .............................................................................................6 Asset Management Practices(Maintenance Component)........................................................6 Maintenance Strategy (Maintenance Task Analysis)................................................................7 Asset Failure Mode Identification and Evaluation Process Diagram.........................................8 Maintenance Task Supporting Documentation and Parts Requirements................................10 Maintenance Workflow Management......................................................................................11 Inventory Management and Procurement Practices...............................................................12 Financial Data Collection and Management............................................................................12 Performance Management and Reporting ..............................................................................12 Performance Categories .........................................................................................................13 Performance Measures...........................................................................................................14 PerformanceReports..............................................................................................................14 SpecialProjects..........................................................................................................................15 Engineering Document Change Management........................................................................15 Dig Alert Program Development and Implementation.............................................................15 Land Record Document Program Assessment.......................................................................15 Project Analysis and Findings.....................................................................................................15 Divisional Resource Analysis..................................................................................................15 Maintenance Organizational Structure....................................................................................16 Continuous Improvement of the Maintenance Program.............................................................16 Appendix.....................................................................................................................................17 Acronyms And Abbreviations..................................................................................................17 OCSDTrunk Sewers...............................................................................................................18 Collection Facilities O&M—Division 420 Organization Chart................................................19 OCSDOrganization Chart.......................................................................................................20 September 26, 2006 420 BUSINESS PRACTICES REINVENTION REPORT Introduction This report is a summary of the Work Practices Reinvention Effort conducted by the Orange County Sanitation District(OCSD) Collection Facilities O&M Division (420) of the Regional Assets and Services(RA&S) Department. This was a broad-based effort that reviewed, assessed, and where appropriate, modified the asset management and workflow management business and work practices for the division. OCSD staff has implemented this effort, in conjunction with special projects identified by management as needed additions to the work effort. Acknowledgements This project involved staff from virtually every OCSD department. The teams composed personnel from Engineering, Finance, Information Technology, Operations and Maintenance and Regional Assets and Services. The following is a list of the teams and work groups that were responsible for implementing the various project work components: • The Collection System Gravity Sewers O&M Team—Division 420 • The CCTV Program Development and Implementation Team—Divisions 410 and 420 • The Manhole Inspection Program Development and Implementation Team— Divisions 410, 420 and 740 • The Collection System Task Development Team—Division 420 • The Pump Station Team—Division 420 • The Engineering Data Management Group—Division 740 • The CMMS Support Group—Division 850 (with 420 support) • The Land Record Document Program Assessment Team—Divisions 420,434, 740 • The Dig Alert Program Development and Implementation Team—Divisions 410 and 420 • The Maintenance Task Analysis Development and Implementation Team— Division 420 • Warehouse& Purchasing and Planning & Scheduling Team—Divisions 230,420 and 850 Background Beginning in July 1998, as a follow-up to concems regarding completeness, OCSD began what was called the District Assessment and Reinvention Team (DART) process. The initial DART effort focused on the maintenance program for the process areas of the treatment facilities. As a result, maintenance activifies were reviewed and modified, procurement processes were enhanced, and work management processes were documented and changed to improve the accuracy of the work, including the financial history of the treatment process facilities. 1 September 25, 2006 ° 420 BUSINESS PRACTICES REINVENTION REPORT The initial DART process concluded with a report to the Board on September 3, 2003, after which the original DART effort for the treatment process facilities was sunselted by executive management. The Board of Directors authorized Division 420 to start a new project focusing on the collection system assets and its maintenance program when they approved a consultant-facilitated, staff-driven effort on September 24,2003,thru Agenda Report OMTS03-40, and further,thru Agenda Report OMT805-46 on September 28, 2005. Purpose of the Division 420 Reinvention Project The purpose of the Division 420 Reinvention Project was to ensure that the basic business and work practices implemented for maintaining the treatment facilities were also used to improve the management of the maintenance program for the collection system assets. The intent was to provide continuity in both maintenance programs. Furthermore, we wanted to ensure that information associated with each collection system asset is managed for the benefit of the OCSD personnel caring for these assets and, eventually, provided as a template to OCSD member cities and agencies for their information and possible use. This project was also aligned with other staff responsibilities to comply with the requirements of the Santa Ana Regional Water Quality Control Board's General Waste Discharge Requirements (WDR) Order No. RB-2002-0014, dated April 26, 2002. The WDR was promulgated to reduce sanitary sewer overflows(SSOs), and improve the capacity, operations and maintenance of wastewater collection systems covered in the Order by ensuring that adequate funding was available and that management systems were in place. Final deliverables required by the Order were shipped in September 2005. The existing maintenance program,while functional and adequate to support OCSD collection system assets, was reviewed under the requirements of the WDR Order to ensure that the new program met all of the new WOR requirements and to support any remaining work in progress. OCSD submitted the final WDR deliverable, the Sewer System Management Plan (SSMP), on September 30, 2005, and the overall WDR effort was substantially completed in June 2006. The following are examples of two major provisions and requirements of the Region 8 WDR Order: "The discharger shall properly fund, manage, operate and maintain,with adequately trained staff and/or contractors possessing adequate knowledge skills and abilities as demonstrated through a validated program at all times, all parts of the sewage collection system owned and/or operated by the discharger. and; The discharger shall develop and implement a written plan, a Sewer System Management Plan (SSMP), for compliance with these waste discharge requirements and make it available to any member of the public upon request in writing." 2 September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT Collection Facilities O&M Maintenance Program Assessment Assessment of the Existing Maintenance Program Business and Work Practices The initial phase of the project focused on obtaining input from other OCSD divisions on their assessment of the existing business and work practices of the collection system O&M program. The division teams reviewed the original project elements contained in the project Agenda Report (AR OMTS03-40)to validate their completeness and alignment with the following project objectives: • Collection system asset identification and inventory documentation • Review existing and/or develop and implement new computerized maintenance management documentation standards • Conduct a Maintenance Task Analysis(MTA) of OCSD's pump/lift stations to ensure the appropriate activities are scheduled and staff resources are available to property maintain them • Develop a methodology for estimating scheduled maintenance intervals and task-time estimates for the planned maintenance activities that will support ongoing monitoring of departmental,work group and individual work performance • Review existing, and/or develop and implement planned and unplanned maintenance programs for the collection system • Review and/or modify the existing trouble spot, siphon, and regional and local sewer system line-cleaning tasks • Review existing, and/or develop and document the various nondestructive testing and inspection processes required to support the condition assessment process of OCSD's equipment and components in the collection facilities • Develop task descriptions for all the Collection Facilities O&M division's standard corrective, preventive and condition assessment (predictive maintenance) tasks • Develop a Business Risk Exposure Analysis(BREA) model for the gravity sewer pipes in alignment with the Asset Management Program (a separate project) • Review existing, and/or develop new maintenance policies and procedures • Review existing and/or develop and implement a Performance Management System • Support staff in the development of a document change management process for engineering-maintained record information systems that are accessed regularly to support collection system and plant maintenance activities • Develop and implement the Dig Alert System due to transfer of these responsibilities from the Engineering department to the RA&S department • Assess the existing Land Record Document program for maintaining surface easements The teams also held discussions with various maintenance and technical support personnel as well as personnel from the various OCSD support groups, such as the Instrumentation/Electrical and Control (I/E/C) maintenance technicians in the O&M department. These staff members service(for overall efficiencies)the I/EtC equipment in the treatment facilities and the collection system pumping facilities. 3 September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT The staff interview process obtained general information about the day-today operation and maintenance of the collection facilities, existing corporate knowledge, and reviewed methods and practices used to procure maintenance materials, parts and services. The inventory management and finance interviews focused on obtaining a general understanding of OCSD's budget preparation and management process,the methods and procedures used by Division 230 - Purchasing and the Warehouse, and the processes used to manage and track financial information through the current Financial Information System(FIS) and the Computerized Maintenance Management System (CMMS). "Best Appropriate Practices" The second phase of the assessment process was to review the current state of the collection facilities maintenance program, and based on those findings, determine the "Best Appropriate Practices"that could be implemented to migrate the program to an improved level of proactive maintenance. The management of a typical service organization's physical assets often involves the supervision of millions of dollars worth of assets. For example,the replacement value of the collection facility assets is estimated at$3.05 billion for FY 2005/2006 whereas the replacement value of the treatment and administration facilities is approximately $2.51 billion. The importance of properly managing and maintaining these assets on behalf of our customers and ratepayers, particularly in the areas of level of service (LOS), cost of service and business risk to the organization, should not be underestimated. "Best appropriate practices"were chosen to be implemented to successfully address this challenge. Applying best appropriate practices refers to delivering quality asset management at a level that is best suited to meet the particular needs of an organization. The best appropriate practices concept was applied to the following maintenance areas: Asset Knowledge Accounting and Costing Business Risk Assessment Maintenance Work Planning and Resource Management Organizational Structure Concluctina the Gap Analysis The best way to determine the appropriate life-cycle maintenance processes and practices is to identify the gaps between the current practices and the desired practices by staff associated with each functional assessment area. The gap between the existing practice and each desired practice is then evaluated,the new tasks are identified and the work packages are defined. The work packages are then prioritized and organized into what are called implementation projects. Each project focuses on making the necessary changes to the appropriate maintenance component of the asset management process and the maintenance management program. The components addressed by the assessment process included the following: 4 September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT • Asset Management Practices (maintenance component) • Maintenance Strategy • Maintenance Workflow Management • Inventory Management and Procurement Practices • Financial Data Collection and Management • Performance Measurement Management and Reporting • Maintenance Organizational Structure The assessment process provides the initial information necessary to make the right recommendations to change the maintenance program where indicated. When these recommendations are approved, they become the basis for the project planning process to close the gaps indicated. Example: When developing a particular maintenance strategy, the assessment process identified the need for increased asset condition monitoring on specific types of assets, such as degradation of manhole structures. The results from these activities were used to improve day-today decision making for developing and scheduling speck maintenance activities and to improve the quality of data transmitted for use in the Capital Improvement Program (CIP) planning process. As a result, a project element and the supporting work packages were put in place as part of the effort to develop and implement a condition-assessment and condition data-management program for OCSD collection facilities assets. Project Scope Development Project Planning Each of the project elements contained in the original project scope, along with the desired maintenance functions that were reviewed and assessed during the maintenance program assessment process are an essential part of any successful program plan. When the recommendations related to each maintenance function are approved for implementation, they become the final project elements, and the Identified work packages then define the major tasks to be completed for each project element to help close gaps that may exist. Division 420 Reinvention Project Planning Process During the project planning process,the teams developed a project framework outline to ensure that all project elements and associated work components were identified and documented at the start. The outline was then expanded to represent the final scope of _ work. Once the scope of work was approved by division management, it was refined into a comprehensive project plan that included the following: • Definitions and descriptions of each project element to be performed • Major work components to support each project element • Mid-level task definitions for each work component 5 September 25, 2006 r 420 BUSINESS PRACTICES REINVENTION REPORT • Definitions of skill sets required to complete the project • Level-of-effort estimates to complete each major component of work desired by staff This information was then incorporated into a project schedule that encompassed all of the available project Information to date to execute the implementation phase of the project. Staff participated in all aspects of the work. Reinvention Project Implementation Asset Management Practices (Maintenance Component) The Asset Management component was the initial work effort undertaken to implement the project. This component consisted of the following major work elements or tasks: 1. Conduct an inventory of all dynamic and static assets located in the collection system that are owned by OCSD or for which OCSD has legal responsibility. Example: The first ever Trunk Sewer Mapping Project was implemented by OCSD's Engineering Department to support the asset inventory component of work for static assets located in the collection system. The project was substantially complete in 2005. 2. Enter all inventory information into the CMMS. Example: Each asset, such as a manhole, sewer line segment or sewage pump is assigned a unique identifier and all its relevant attribute information is collected and entered into the CMMS by various line or support staff as part of the inventory component of work. 3. Reconcile the CMMS database to ensure that all standards developed during the project have been appropriately applied. Examples are: • Entering data • Developing accurate asset descriptions, and • Creating "parent to child" asset relationships to ensure that proper financial and work-related roll up of maintenance information can be accomplished, e.g., Pump System#1 and its motor, pump, valves, driveshaft, etc, as one of the systems in the pump station. 4. Develop and implement a Geographical Information System (GIS)that manages geospatial information on all OCSD collection system assets. Example: OCSD Engineering Department staff,with support from Information Technology personnel, developed and implemented a GIS program to support the management of OCSD collection facility,treatment facility, and non-process facility assets. The initial work completed as part of the implementation will be expanded and improved over time with the goal of providing OCSD personnel current and relative geospatial information. 6 September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT 5. Define the asset condition assessment requirements to support the business decisions of short-term repair and maintenance, and long-term renewal and replacement of OCSD assets by staff or others thru operating or CIP budgets. Example: The requirements-definition phase is the Initial step in the development of the condition assessment program. The program details, and task identification and implementation components of condition assessment are carried out as part of the Maintenance Strategy component through the execution of the Maintenance Task Analysis. Examples are conditions of the manholes, line segments, pump systems, and pumping facility building roof systems. The completion of the asset inventory work component is the foundation upon which the reliability focused maintenance task analysis can be performed. Maintenance Strategy (Maintenance Task Analysis) There are two key objectives to the management of any physical asset: • The asset must be maintained to ensure reliable performance • The asset may also need to be modified from time to time to extend its service life, or be upgraded to meet new operational or maintenance criteria. Any analysis must consider these two objectives. The result of the maintenance analysis must ensure that all physical assets continue to meet the expected Level of Service(LOS)originally intended by their end users. The analysis must also identify a means to monitor the condition of each asset so that business-appropriate renewal points can be planned over the life of the asset until it is replaced. Effective and efficient maintenance resources must be applied to the most appropriate task at the most opportune time. This state of maintenance is referred to as Reliability Centered Maintenance (RCM) and is defined as"a process used to determine what must be done to ensure that any physical asset continues to do what its users want it to do in its present operating context." Keep in mind that the maintenance task analysis is conducted to review the operating context, and based on that context, defines the asset's function and potential failure modes. The process determines it the identified failure modes can be cost-effectively mitigated with a particular maintenance activity, or if the asset should be allowed to run to failure, like waiting until a light bulb bums out before you replace it. If an asset is identified that does not meet the operator's level-of-service expectations, it might be appropriate to redesign the asset or replace it with an improved design. The Maintenance Task Analysis embodies the Reliability Centered Maintenance (RCM) process, which entails asking seven important questions about the asset or system under review. 1. What are the functions and associated performance standards of the asset in its present operating context? 7 September 25, 2006 r 420 BUSINESS PRACTICES REINVENTION REPORT 2. In what way does it or can it fail to fulfill its functions? 3. What causes each functional failure(failure modes)? 4. What happens(what are the effects)when each failure occurs? 5. In what way (what are the physical or environmental consequences) does each failure matter? * What can be done(predictive or preventive maintenance strategies)to predict or prevent each failure? ?. What happens if a suitable proactive task cannot be found (should you redesign or replace)? The maintenance task analysis conducted with Division 420 staff at OCSD answered these questions for each asset, or group of associated assets, to determine the probability of failure, to determine the consequences of that failure to the agency, and to assign the appropriate maintenance tasks for each asset. This decision making process is generally defined in the following diagram: Asset Failure Mode Identification and Evaluation Process Diagram ASSET FAILURE MODE IDENTIFICATION AND EVALUATION PROCESS F�ds�MaM WxnRcalgn bripw2 Ws <rnwM Cm MF�wFM PrMM,w Rweeyn men,�mnw VERSION 2.1 JUNE 12.2006 The project team members assigned the following maintenance strategies to the various approved tasks. The codes for the various approved tasks were selected from the following list (a task example is provided for each code): 8 ' September 26, 2006 420 BUSINESS PRACTICES REINVENTION REPORT • Preventive Maintenance(PM)—A condition-triggered or regularly scheduled maintenance activity that is intended to ensure asset performance and reliability, such as the replacement of pump parts prior to failure, or sewer line cleaning to Gear blockages before they cause an SSO. • Predictive Maintenance Condition Assessment(PD)—A condition-monitoring task conducted to collect information that will be stored, reviewed, and used to determine what corrective, preventive or reconditioning task needs to be implemented, such as a manhole inspection to detect hydraulic performance problems or corrosion, or a CCTV inspection of a sewer to discover operational or structural condition problems, or vibration monitoring of a pump system to determine bearing wear or imbalance. • Periodic Calibration (CA)—A maintenance activity to ensure critical electrical and instrumentation components are accurately measuring process variables so that the automated control or data gathering systems they support as a part of process controls are performing properly. • Run to Failure(RTF)—A conscious decision by the team to continue operating an asset or part until it fails because its failure has no significant consequences to the process, or because the maintenance activity to mitigate a possible failure is not cost-effective to implement. Examples are replacement of failed light bulbs, sump pumps or other noncritical components that can be cost-effectively changed out at failure without sacrificing process reliability. • Redesign(RD)—The process whereby the team determines that they need to redesign the asset to meet the required service level because no planned maintenance activity can mitigate the identified failure or service conflict. An example would be a process that originally required a pump capable of moving 900 gallons per minute(GPM) of sewage and now the process requires 1200 GPM of sewage to be moved due to increased capacity requirements due to growth in the sewershed. The Maintenance Task analysis procedure was performed on all existing pump station and collection system gravity and pressure-sewer assets. The following criteria were used to determine the interval for conducting each identified task and the estimated task time for completing each task. Once a task is identified and justified, it needs to be scheduled by some approved trigger. The triggers could be such things as run-time, accumulated events (such as number of motor starts, calendar interval between scheduled sewer cleaning), or be based on demands such as customer complaints or condition assessment information. A task time element was created for the estimated time it would take to complete each task. The time is later adjusted by maintenance supervisors, as needed, based on monitoring the actual time needed to complete the task by assigned field personnel. Establishing Task Interval—The Maintenance Task Analysis (MTA) team determined what the appropriate maintenance interval should be for each task using the best information available and/or management objectives. The task interval was first documented in number of weeks. If the interval was less than one week, then it was 9 September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT documented in number of days. Maintenance tasks that were to be performed on demand had no maintenance interval assigned. Estimating Task Time—The MTA team estimated the task time for each created and scheduled task. The estimated task time included travel time to and from the job site, set-up time, and the time required to complete the task. Work activities were grouped by location or region (as appropriate) to minimize overall task time since the OCSD service area covers a 470 square mile area. Time estimates should be compared with actual times on a going-forward basis so the appropriate adjustments can be made by maintenance supervisors for updating the CMMS system. Maintenance Task Supporting Documentation and Parts Requirements For each PM, PD and CA task developed, supporting documentation needed to be identified and developed by the appropriate team. The supporting documentation included descriptions of the task to be preformed and important related safety procedures, such as lock-out-tag-out(LOTO) or confined space entry permits required. All managed non run-to-failure(RTF) assets and equipment were reviewed to ensure that the appropriate parts were purchased and maintained in the warehouse inventory if they were not readily available in the Orange County region. Detailed Task Description—A simplified but appropriately detailed task description was written for each developed and scheduled activity. The task descriptions were as generic as possible to allow for their repetitive use on similar types of equipment and/or maintenance tasks. If a specific task requires that a comprehensive maintenance procedure be developed and kept on file in the CMMS for use by maintenance personnel,the maintenance procedure number was referenced in the general task description. Standard Operating Procedure(SOP) development is underway on a separate staff-driven, consultant-supported project to ensure consistency between the operations and maintenance descriptions. Bill of Materials—A list of the needed bills of materials was developed for the appropriate maintenance tasks. This list was linked with the asset/equipment in the CMMS, and the warehouse inventory was reviewed to ensure that all materials are available ahead of time for the various systems or their components. Corrective/Emergency Parts—All critical assets and equipment were reviewed to determine if corrective maintenance(CM) parts and/or emergency parts should be in the warehouse inventory. This review was conducted to ensure that the appropriate maintenance response to critical system failures could easily be accomplished, and to meet the spec requirements of the Regional Board 6 WDR Order. Hazardous Energy Control Procedure—Each asset/equipment item was evaluated to determine If a LOTO procedure is required during maintenance for worker safety. Potential procedures were identified and recommendation lists were developed and forwarded to maintenance supervision for review and approval. When the procedures were approved, they were developed with staff input under the direction of the assigned maintenance supervisor or the appropriate subject matter expert. 10 September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT Confined Space Procedures—Maintenance procedures were developed for working in confined spaces per OCSD Safety Division policy. Potential procedures were identified, and recommendation lists were developed and forwarded to maintenance supervision for review and approval. When the procedures were approved, they were developed under the direction of the maintenance supervisor or the appropriate subject matter expert. Task Creation—The information developed during the RCM review of OCSD assets is documented and forwarded to assigned CMMS support personnel for task creation within the CMMS. All of the appropriate coding, descriptions and supporting documentation is entered into the CMMS by support staff, and the resulting task lists are forwarded to the project team for scheduling. Maintenance Workflow Management Successful maintenance support requires that we design a blend of mostly planned maintenance, with an allowance for unplanned maintenance so that we minimize costs while not sacrificing reliability. A management-approved maintenance strategy must be applied to ensure that the appropriate mix of planned and unplanned maintenance tasks are in place balancing risks, reliability and regulatory compliance as indicated. When the appropriate tasks are in place and have been scheduled,the primary objective of the implementation is the management plan of the needed staff and contracted maintenance workflow to support the task schedule. The workflow management process was reviewed by the project team. The existing practices, policies and procedures were also reviewed to identify where changes or improvements could be made to support the maintenance program objectives. During this process,the maintenance program was modified to include a plan to review and optimize the workflow management process. The plan included the following work components: • Planning process development • Work activity scheduling • Work assignment and tracking • Work activity costing • Ensure availability of maintenance and safety procedures • Maintenance data history review and analysis • Development of maintenance program strategies The organization must also understand and analyze the following: • Causes of equipment failures • Effects of equipment failure • Staff and/or contractor utilization • Analysis of staff, materials, equipment and contractor work costs Diagrams containing step-by-step workflow definitions for the appropriate workflow management activities were developed and distributed for use by division staff. Policies and procedures were developed to support the desired workflow management 11 September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT processes. The policies and procedures should be reviewed periodically to integrate lessons learned and improve the workflow management process after implementation. Inventory Management and Procurement Practices The Inventory Management and Procurement practices implemented during the process plant reinvention (DART) process were expanded to include all the RABS Department divisions. The practices include material requests, order entry,follow-up, receiving and staging of parts and equipment, and inventory management practices. The initial policies and procedures to support changes to the Inventory Management and Procurement Practices were developed under the DART component of work,and should be reviewed periodically to integrate improvements and streamline the procurement process. Financial Data Collection and Management Accurate staff and/or contractor work order costing must to be accomplished to achieve the desired work and financial analysis related to completed work activities. The current cost-capturing process was developed based on inherent hardware and software Limitations in the FIS as it exists today. The desire is to capture accurate work order costs associated with Individual work activities, and aggregate those costs to all levels of the asset hierarchy. The financial information that needs to be entered into work orders should include but not be limited to the following: • Labor costs • Material costs • Non-stock part costs • Stock part costs • Service provider or subcontractor costs • Equipment costs All work order tracking, assessment and closeout activities need to be completed by the maintenance supervisor or the supervisor's designee to ensure that the appropriate work review and closeout tasks are accomplished according to procedure. Performance Management and Reporting Division 420 staff are responsible for maintaining infrastructure assets and equipment in support of the regional (medium and large diameter piping and pumping facilities) and local (small diameter piping) collection systems at OCSD. Staff and contractor performance must be monitored to ensure that they are effective and functioning efficiently to minimize negative impacts due to other OCSD business unit's actions or inactions due to poor planning. The extent to which staff and contractor performance is monitored depends on our performance expectations and the level of service needs of the OCSD end users. Contractor work performance must also be reviewed to ensure that they are meeting all of the conditions of their contract scope of work. 12 , September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT Supervisory and work team reports were put in place to provide information on maintenance performance as part of the original DART reinvention project. The performance categories and resulting performance measures are usually focused on the quantity, quality, timeliness and cost-effectiveness of the maintenance needed to complete the assigned work. Maintenance performance measures were established in each of these areas, and reports were created that provide the information to meet the requirements of the management team, supervisor(s), field personnel and contractors engaged in completing the work activities. Similar reports were developed and implemented as part of this effort. Performance Categories The expectations and needs of our customers, ratepayers or other end users ultimately must become the measuring tool for any maintenance group. A well-designed performance management process must be in place so that staff understands customer expectations and LOS,and can identify the requirements to properly operate and maintain the assets assigned to them and request the needed staffing, materials, supplies and services. The performance management process must track and report on all aspects of the division's maintenance support function. Under ideal conditions, most of the performance data will be obtained from both the work order system and the planning and scheduling processes managed by staff or others in support roles. As a result, the equipment database and work activity development and scheduling processes need to be developed and implemented effectively. The performance categories (listed below) must cover all aspects of the workflow management system, and the performance measures should not be nanowly focused. The maintenance program performance evaluation process should include the following categories: • Craft and Contractor Labor Productivity • Planning Effectiveness • Customer Service Monitoring • Planned Maintenance Effectiveness • Maintenance Repair Organization (MRO) Materials Management Each of these categories will have several performance measures associated with them. The performance measures address specific components of each of the performance categories and are described as follows. Craft and contractor labor productivity is focused on utilization and performance. Planning is focused on the execution of planned work and the requirements for unplanned work due to the poor planning of other affected parties impacted by the workflow management process(examples would be rescheduling work to support special projects and construction activities that were not scheduled). Customer service tracking is focused on work completed based on the original agreed to priority and time constraints placed on the work orders between the end user and staff. The planned maintenance category tracks backlog items, and the proper and timely execution of corrective, preventive and predictive maintenance work. The MRO materials management category tracks warehouse inventory accuracy, out-of-stock items, and inventory reduction management. 13 September 26, 2006 420 BUSINESS PRACTICES REINVENTION REPORT Performance Measures The performance measures for each category were selected carefully and ultimately reflect on the division's vision of maintenance effectiveness. The performance measures contain the following features: • The performance measures show progress and results of continuous maintenance improvement (examples would be reduced down time,task executed as planned in allowed hours, number of sewer blockages, spills etc). • The performance measures provide evidence of success or failure in maintenance or operations. • The performance measures are broad-based and focus on types of work to be completed, and the crafts, staff or contractors assigned to complete the work. The performance is measured from the general category of tasks or groups of staff to the speck task or person performing the work. • The performance measure reporting is a natural byproduct of the maintenance support tools (CMMS, FIS, condition-monitoring system, Supervisory Control and Data Acquisition (SCADA), etc.) We currenfly collect data and provide divisional reports dealing with: • Craft and contractor labor productivity • Planning and planned maintenance effectiveness • Materials management • Work order compliance and productivity metrics. We provide this data through Crystal reports, Business Objects, and to the Board's OMITS Committee and the General Manager. We also have some reports in development for inspection workflows (i.e., manhole inspection and line segment inspection). We do not have a single weighted value (scorecard) report available for use as of yet. This has been discussed internally but developmental work will remain on hold for now due to staff resource constraints and a lack of industry-wide data to guide our approach. Performance Reports The performance report development process has been started and will be expanded over time. The reports are and will continue to be constructed to provide the appropriate information to the various target audiences. The reports for management are also very broad based and focus on information by category(such as line cleaning footage versus identification of the actual line segments cleaned for reporting purposes); while the reports for maintenance supervision and the work groups are focused on the detailed activities and status of work efforts(e.g., backlogs by work order so details of the task can be examined as part of the review process). Reports are available on demand from the CMMS and at specified intervals as appropriate to meet supervisory and management needs. 14 r September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT Special Projects Engineering Document Chance Management The addition of the sewer atlas, GIs and other information systems as tools to support the day-to-day operation of the collection facilities assets resulted in a need for a change management system to ensure that the as-built condition of the information contained in these systems is maintained over time. The change management system provides a process for documenting discrepancies between the information system databases and the actual content in the field, updating of the record documents and databases, and publishing of the changes for use by field personnel in the day-to-day operation and maintenance of collection facilities assets. Several divisions participate in this important process. Besides maintenance benefits, reduced CIP change orders are also possible. Dig Alert Program Development and Implementation An assessment and modification of the OCSD Dig Alert Program was conducted as part of the project. The program responsibility was transferred from Engineering to the RA&S Department in 2004. The revised program provides for an initial screening of dig alert requests received by OCSD. Items that require OCSD response are now tracked as work orders in the CMMS. All work completed by OCSD personnel to support the program is documented and available as part of CMMS work order history as well as to serve as documentation for regulatory compliance. Land Record Document Program Assessment An assessment of the existing Land Record Document(Easement) Management Program was conducted as part of the project work. The assessment conducted by a team comprised of Engineering, Information Technology, O&M and RA&S personnel identified improvement opportunities for the program. An improvement implementation plan was developed and delivered, and implementation of the recommended improvements may be completed during the upcoming fiscal year(FY O6/07). Long-term consultant and legal support may be required to solve current and future right-of-way problems. Project Analysis and Findings Divisional Resource Analysis This Resource Analysis was conducted to support compliance with the WDR Order as well as management's and the team's desire to implement a more structured production program with adequate staffing levels and minimum deferred maintenance. Staff downsizing in FY 96/97 has caused increased backlogs and organizational stressors. The resource analysis reflects the estimated staff and contractor labor commitment to complete preventive and predictive maintenance tasks currently scheduled in the 15 September 25, 2006 , 420 BUSINESS PRACTICES REINVENTION REPORT CMMS. Estimates are also needed on the labor required to complete corrective maintenance support, based on work order history. This is contingent on reviews of current equipment requirements and the availability of contract support needed to ensure adequate maintenance of OCSD collection system assets. The analysis information is generated as reports from the CMMS. The reports access the task information contained in the CMMS, such as task selection by type,then calculate the tasks interval and task time information to determine the OCSD or contract labor requirements to complete the work. The reports are generated using specific queries or are set up as on-demand reports. Maintenance Organizational Structure The resource analysis will be used to revise staffs five-year staffing plan for the RABS Department. The analysis will provide information on the level of effort required to complete the activities scheduled in the CMMS on a recurring basis, and provided work order history trends to estimate the historical level of effort required to support corrective maintenance. This information will be used to reallocate field personnel and to set up special work groups to implement recommendations for improvements in the Division 420 maintenance program. Impacts due to the new State Water Resources Control Board General WDR Order for Sanitary Sewer Systems, Order No.2006-0003 enacted on May 2, 2006 were not analyzed as a part of this project,which concluded on June 30,2006. Information on staffing levels and needs will be used to determine if contract labor support is required, and if equipment and tools available to support work activities are adequate. The information will also used to evaluate contract service support for specialized work activities and "peak shaving"for PM backlog. This information is accessed through reports generated from the CMMS. Continuous Improvement of the Maintenance Program The team recommended a periodic reassessment of the division's workload and a review of staffing levels to ensure that adequate staffing and material resources are available to meet minimum maintenance requirements consistent with current regulatory mandates as well as best management practices. This periodic workload and resource analysis effort will review performance reports and develop performance trends for analysis by management. The analysis process will include decision making Mies that will help identify opportunities for change that will result in continuous improvement of the Maintenance Program overtime. 16 September 26, 2006 420 BUSINESS PRACTICES REINVENTION REPORT Appendix Acronyms And Abbreviations BREA Business Risk Exposure Analysis CA Periodic Calibration CCTV Closed Circuit Television CIP Capital Improvement Program CM Corrective Maintenance CMMS Computerized Maintenance Management System CWA Clean Water Act DART District Assessment and Reinvention Team FIS Financial Information System GIS Geographical Information System GPM Gallons per Minute I/FJC Instrumentation, Electrical and Control LOS Level of Service LOTO Lock Out Tag Out MRO Maintenance Repair Organization MTA Maintenance Task Analysis O&M Operations and Maintenance OCSD Orange County Sanitation District OMITS Operations, Maintenance,Technical Services (Board Committee) PD Predictive Maintenance PM Preventive Maintenance RA&S Regional Assets and Services Department including the Collection Facilities O&M Division (420) RCM Reliability Centered Maintenance RD Redesign RTF Run to Failure SCADA Supervisory Control And Data Acquisition System SOP Standard Operating Procedure SSMP Sewer System Management Plan SSO Sanitary Sewer Overflow VFD Variable Frequency Drive WEIR Waste Discharge Requirements Order 17 September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT OCSO Trunk Sewer A It t 7i Orange County 4 Sanitation District ` N Trunk Sewers oas.as mouy..n� 18 September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT Collection Facilities O & M - Division 420 Organization Chart COLLECTION FACILITIES OPERATIONS&MAINTENANCE ORANGE COUNTY DNISION 420(Located at Plant 2 except as noted) SANITATION DISTRICT TASKS I STAFFING 9IEDS AeEIIe Wo A.eYPEEV 910 ke pay0ay Ri ]ypQ TECHNICALN O41DStlNaluk UPoLovL Tl FrtlryM NipM meuM YnmlumYIDm Rry Pnm Md pbrCM14 NNYa CpVME 1 aCRIW M9FIAPf RVWC iLPew DINAnoN MBNANCEPRWI@DBV EGMa G FRO.GIV.D. AnsooeDuy wAeAnDN EN RE DUILMVELM4BitlP[NME SERVICES R aIMM RECNaMC! YMVRNM'CE NPYLM REOG!G FLEET 4E.=NYdV a]! FACILT(SERNC FS BV dV I]i �re°NbN EWER MEPANIS.CCN BCIP BY MRACLORSIXRU GW.AM.ANDIaG D+m SNub �NRN n BUPPOM BYDIV.SK.NG.R60 p"L VwmTFNW EC xgAER PI M WgnnWpwNlwgxG cNAa-S� 19 September 25, 2006 420 BUSINESS PRACTICES REINVENTION REPORT OCSD Organization Chart orange County sanitation District Oum%mw� psn li,ilk min Gtra l'B11 a-.gnr nnlBlq NOI% gl% d&rwv nrn(n01 9Yeryd "nmmm .YwuaW ��r w m arecnv elWvn• QE LB jE PneBj E In n's NI I42% PurvFWJy♦ Bu I.4Mmow P maM Opan's,mrvnmmYr IBbI SswvH]% M�e301 IB>QI EL4rmy MaC�' A1% IqunnR Eryrr�nq• BDMue Cwwmn Opv BNeml % 11001 1 1 � rel% a�u.ol uwrerve Paq tavNx�v BVL91N• R 15p1 lqunml MBI EMiMdld roe d�,ae% PMc:pe H'.%dept\rasr4 t 6\McNelly\Business Practices Reinvention ReporhRAS Reinvention Repolt FINAL_9-26-0 doe 20 I OMTS COMMITTEE Meet gDate TOBtl.orDir. 10/04/06 10/26/O6 AGENDA REPORT Item Number Item Number OMT506-09 10(c) Orange County Sanitation District FROM: James D. Herberg, Director of Operations and Maintenance Originator: Michael Larkin, Engineering Supervisor SUBJECT: OCEAN OUTFALL BOOSTER STATION REHABILITATION ASSESSMENT STUDY, J-99 GENERAL MANAGER'S RECOMMENDATION Approve a Consulting Services Agreement with Black & Veatch for the Ocean Outfall Booster Station (GOBS) Rehabilitation Assessment Study, Job No. J-99, for an amount not to exceed $175,002. SUMMARY • The Ocean Outfall Booster Station (GOBS) Pump Station at Plant No. 2 was constructed in the late 1980s. Major components of the station are nearing the end of their useful life. Additionally, electrical and instrumentation equipment are becoming obsolete. Parts and technical support for existing equipment are increasingly difficult to obtain. This study will expand previous "big picture" work performed by RW Beck that projected future rehabilitation to keep the District's major facilities operational. • This assessment study will identify the current condition of the (OOBS) and any necessary capital upgrades to the station to maintain continued reliable operation of the facility. This study will also investigate and identify corrosion and the probability of failures and risks associated with the larger pumping station repairs. ar The Request for Proposals was publicly advertised and was also sent directly to seven consulting engineering companies. The only proposal received was from Black & Veatch (B&V) in the amount of$185,158. After negotiations, the amount was reduced to $175,002. PRIOR COMMITTEE/BOARD ACTIONS None CDocuments and SeBinps4woxlocal Setlingan'emporary Internet Files\OLK70\Xem 10(c)J-99 GOBS Assessment0oc Form No.M-1022 Aae Reparl-OWS Dept]20 R-,. falfi. Page 1 I PROJECT/CONTRACT COST SUMMARY Please see the enclosed Budget Information Table. BUDGETIMPACT ® This item has been budgeted. (Line item: Budget Book, 2006-07, Section 8, Page 68) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION After negotiations, the $185,158 proposed fee was reduced to $175,002 through combining travel and meeting expenses with a second project, the assessment of Digesters A & B that was recently awarded to B&V. Both projects are similar and the consultant proposed the use of the same staff and sub consultants. B&V proposed the use of eleven key staff of which ten have worked extensively on other OCSD Projects. The use of this staff will permit the consultant to work quickly and efficiently because of their prior knowledge of OCSD Standards and operational needs. Within the B&V Proposal, two previous projects were identified that showed direct synergy with this project. These are the Effluent Pump Station Annex (EPSA) Project, J-77; and, the Electrical Master Plan, J-102. The EPSA Project constructed backup pump station to OOBS replacing the aging Foster Pump Station. From an electrical and instrumentation perspective, the facilities associated with the refurbished OOBS Facility will need to be compatible with the EPSA Facility. With the planned completion of the EPSA, within the next two years, OCSD is evaluating needed work to maintain the existing facilities in a good working order. The proposed schedule is to evaluate the existing facilities, undertake a Professional Services Agreement for the preparation of a Contract Document to rehabilitate GOBS within the next three to four years. ALTERNATIVES • Not proceeding with the study. Delay of this project would extend the current operation of the existing facility as many of the components near the end of their useful life. This delay would increase risk to OCSD and would increase the potential of emergency discharge to the Santa Ana River at Plant 2. CEQA FINDINGS Not Applicable C1Documads and Selingsuxox oal SSIGngffomFa Irft a Fl•s10Lx78%inn 10(c)J-%OOaSMunomentooc Form No.OW102.2 next nepm-arms Dn..uo ae uee. iw,erxoos Page 2 l ATTACHMENTS • Budget Information Table 0 Mocumenis and Scfings4emxLL col SMlinga\Tempotary Imamel Fllos\OLK7910em 10(c)J-Rg OOBS nssessmenldoc Fond No.I 102-I FOenm Report-o S Oe11.320 R. , 10110am Page 3 BUDGET INFORMATION TABLE OOBS Rehabilitation Assessment Study Job No. J-99 ORIGINAL CURRENT PROPOSED PROPOSED FUNDS THIS PROPOSED ESTIMATED ESTIMATED PROJECTIPHASE AUTHORIZED PROJECT BUDGET REVISED AUTHORIZED AUTHORIZATION TOTAL EXPENDITURE TO EXPENDED TO BUDGET BUDGET INCREASE BUDGET TO DATE REQUEST AUTHORIZATION DATE DATE(%) Phase 1 -Project Dmlo ment $ 5.000 $ 5,000 $ 5.000 $ 5.000 $ 3,160 63% Phase 2-Preliminary Design $ 185,000 $ 185,000 $ 185000 $ 185,000 $ 0% Phase 3-Design $ $ $ $ - $ 0% Phase 4-Construction $ $ $ $ - $ 0% Phase S-Commissionin It $ $ $ - $ 0% Phase 6-Closeout $ 10.000 $ 10,000 $ 10,000 $ 10,000 $ 0% Phase 7-Contingency $ 8 $ PROJECTTOTAL $ - $ 200,000 $ - $ 200,000 1 1 $ 5.000 $ 195,000 1 $ 200,000 1 $ 3.160 2% Reimbursable Costs PROJECT NET 1 $ - $ 200,000 1 It - $ 200,000 11 $ $ 195.000 1 $ 200.000 1 $ 3,160 1 2% PEA/Contract iPrellmInart,Design PEA $ 175.002 $ 175,002 $ 175.002 $ 175.002 1 $ 0% Construction Contract $ g $ p% CADocuments and Settingsl.<eroA local Settings\Temporary Internet FileMOLK78\Item 10(c)J-99 GOBS Assessment An 1 OMTS COMMITTEE reemgW Toed.wur. 10/04/06 1o/25/06 AGENDA REPORT Item Number Rem Number orrrsa-so lad) Orange County Sanitation District FROM: James D. Herberg, Director of Operations and Maintenance Originator: Mike Larkin, Engineering Supervisor SUBJECT: FERRIC CHLORIDE CONTRACT SPECIFICATION C-2005-247 GENERAL MANAGER'S RECOMMENDATION Approve Change Order No. 1 to Purchase Order No. 102354 OB for purchase of ferric chloride, Specification NO. C-2005-247, issued to Kemiron Pacific, for a unit price increase of $76.20 per dry ton for ferric chloride increasing the total price to $434.00 per dry ton plus tax for an estimated amount of$3,255,000 for the period December 1, 2006 through November 30, 2007. SUMMARY • Ferric chloride is an iron salt, which is currently used to increase the solids removal efficiencies at both Plant 1 and Plant 2 in the primary treatment process and to control digester hydrogen sulfide to meet Air Quality Management District (AQMD) requirements. • In fiscal year 2005-06, Kemiron Pacific was awarded a one-year contract to provide ferric chloride after competitive bidding. The contract includes a provision for four one-year contract extensions at the original bid price. • Kemiron has offered to provide a one-year extension through November 30, 2007, but at a price of$434.00 per dry ton for ferric chloride a proposed increase of$76.20 per dry ton. Board approval is required because the proposed extension is at an increased price. • The raw material cost of steel pickle liquor, ferrous chloride, and hydrochloric acid to manufacture ferric chloride, the cost of power, and transportation costs have resulted in the higher unit costs to customers. • Kemiron Pacific is the only vendor capable of providing the required volume of ferric chloride for District operations. • Staff recommends that the contract for ferric chloride be extended for an additional one-year term. C.�umiims and Sami,slxarov iSewnokTem,*mi,"~FIeSOLK78111em tgtl)Femo CNoneeeeo F,xm No.DWI 2 gye„ee gepvl-Wrs Page 1 PRIOR COMMITTEEIBOARD ACTIONS None, the contract was competitively bid in fiscal year 2005-06 and awarded by the Purchasing Manager according to Resolution No. OCSD 04-08, Delegation of Authority. PROJECT/CONTRACT COST SUMMARY OCSD Ferric Chloride Contract Summary December 1, 2005— November 30, 2006 Dry Tons Cost per Dry Ton* Total Cost Ferric Chloride 7,500 $357.80 $2,683,500 December 1, 2006— November 30, 2007 Dry Tons Cost per Dry Ton* Total Cost Ferric Chloride 7,500 $434.00 $3,255,000 *Cost per dry ton delivered without tax BUDGETIMPACT ® This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION • In March 2006, the Sanitation District surveyed agencies throughout the United States to determine if another company might be able to provide ferric chloride. The Sanitation District was able to identify only one large supplier of ferric chloride, PVS Technologies. However, it was determined that the three sites in Illinois, New York, and Ohio were too far to achieve a reasonable rate structure. • The Sanitation District has also completed an investigation of several neighboring wastewater agencies that use ferric chloride. These agencies and their ferric chloride vendor are provided below. CV menu and S Nsl oX ocal Seldn,Wenn o q Imemet FileslOU(MRam 10(C)Ferric Chlodde.doc Folm No.DW 102-2 ba,ka aeNl-�aRa dead 220 awiM. =16&!006 Page 2 City of Los Angeles Kemiron City of San Diego Kemiron Inland Empire Utility Agency Kemiron Los Angeles County Sanitation Kemiron Encina Wastewater Authority CWf Staff has been discussing chemical costs with these other agencies. Although the purity of the ferric chloride varies, their cost is consistent with unit rates proposed by Kemiron. ALTERNATIVES • Contract with Kemiron Pacific for a lower grade ferric chloride that contains a higher concentration of ferric sulfate. This option would save $65 per dry ton but the affect on the treatment plants is not well known and may result in poor treatment, increased sulfides, and increased treatment costs. • Do not extend the contract with Kemiron Pacific, and instead competitively bid the contract. When the contract was competitively bid in 2005 there were no other bidders. CEQA FINDINGS Not applicable ATTACHMENTS None C'.1Omuments an SebngsVemALmal&Mngsl`remporary Internet FdIe LK181Kem to(E)FemCChlodde.Cw Foml No.W lW2 gHenUe gepxl-CMfS Mq.330 ftealxU. 1011&2006 Page 3 OMTS COMMITTEE Meeting Date Toad.a 0lr. 10/04/O6 10/25/O6 AGENDA REPORT Item Number Item Number OMT506-51 10(e) Orange County Sanitation District FROM: James D. Herberg, Director of Operations and Maintenance Originator: Mark Tomko, Senior Engineer SUBJECT: EXTERNAL INSPECTION OF THE 120-INCH AND 78-INCH OCEAN PIPELINES GENERAL MANAGER'S RECOMMENDATION Receive and file the 2006, 120-inch and 78-inch Outfalls Inspection Report and 120-inch/78-inch Port Book reports prepared by Undersea Graphics, dated June 20, 2006. SUMMARY • During winter and spring of 2006, the Sanitation District conducted external inspections of our ocean outfalls. • The inspection of both ocean outfalls suggests that the existing facilities are in good working order. Minimal plugging of diffuser ports was observed and there are no significant changes to the outfall facilities since the last inspection (winter and spring of 2003). PRIOR COMMITTEEIBOARD ACTIONS NA PROJECT/CONTRACT COST SUMMARY NA Q1 umallls ands ngstxemxLLoul Seaings\Temporary Intwn FllestOLKYatgemto(e)Undemea Gmphlu.aoc F0m1 No.OW1032 IQeMeeepon-OMra aW.01'0 Ra Iw latelN:6 Page 1 BUDGETIMPACT t ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION The National Pollution Discharge Elimination System (NPDES) Permit requires appropriate maintenance of the Ocean Outfall System consisting of the five-mile long 120-inch pipeline (primary ouffall) and the 1.4 mile long 78-inch pipeline (emergency use). An integral part of the preventive maintenance program is to regularly inspect and assess the condition of both pipelines. The goals of the inspection conducted in December 2005, and April and May 2006 were to assess the external condition of both pipelines, to identify potential problems, and to provide information for future planning and preventive/corrective maintenance efforts. Undersea Graphics, using manned submarines as well as SCUBA divers for ten diving days, performed an external inspection of the 120-inch (primary ouffall) and 78-inch (emergency use) ocean pipelines during these inspections both pipelines were videotaped. 120-Inch Ouffall Inspection Results: • The 120-inch ouffall, constructed in 1971, consists of a four-mile pipe with a one-mile diffuser section containing 500 discharge ports. • The video showed the exterior of the 120-inch outfall to be in good condition with little change since the 2002 inspection. • The contractor reported two changes from the prior inspection: a heavy layer of sediment on all sections of the outfall; and a high density of sculpin near the egress structure (structure to enter or exit pipeline). It is believed that this sediment may have resulted from excessive red tide conditions in 2005. Sculpin fish gather during mating season (spring through summer) and a large portion of the 2006 inspection occurred during the months of April and June. The outfall inspection in 2004 was completed in January and February, which may be the reason high sculpin densities were not observed at that time. • The contractor found twelve partially plugged and three completely plugged ports; six ports were partially plugged and four completely plugged in the prior inspection in 2004. Staff recommends continued inspection and F�DocunaXs eM SeW�psUero>LLacal SMnpslTempnary IMema1 FaeaWLl()Mem tIXa�UnEersea Graphics tloc Fam No.qW tY33 /penaa xepon-OArtS pFe.yp Pwife] t011bS0]6 Page 2 } tracking of all ports; and, based upon their condition in future inspections, schedule corrective maintenance to open the clogged/plugged ports. • Eleven of the obstructed ports were in the last 40 ports of the diffuser section. • The outfall flap gate was seated against the floor of the base structure and showed signs of normal effluent seepage under the flap gate door. • The ballast rock supporting the pipeline, improved during Project J-39 in 2002, is still in place and supporting the entire pipeline. • The concrete and manholes show no leakage or new damage. Several chipped pipe bell joints were viewed but they did not appear to be recent. 78-inch.Outfall Inspection Results: • The 78-inch outfall that was completed in 1954 is in good condition. This pipeline showed no new concrete damage. • The 78-inch outfall was operated in April 2006 and the inspection of the 78-inch pipeline was completed in June 2006. There were no changes observed from operating the pipeline. • The end structure and flap gate show no concrete spalling and the hinge assemblies on the end gate appear solid and functional. • Twenty-one of 123 ports on the 78-inch outfall are buried and the remaining 102 ports are 75% to 95% open. • Sandbagging at the wye structure showed no change or movement. ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS N/A =ocumeMa-no S WngsVmxa ocal9 ngslTampmery IMamM FIIes1GLK784gem 10(e)Gndmsw Gmphks.0 Foml No.M-1012 Mmaa Fepan-O S pspl.y0 Revirtl: 1011saM Page 3 OMTS COMMITTEE Meel9Date Tuad.0 - to/oa/ae to/25/a6 AGENDA REPORT Item Number Item Number oMTS06-52 Ion) Orange County Sanitation District FROM: Nick Arhontes, Director of Regional Assets and Services Originator: Patrick McNally, Principal Staff Analyst SUBJECT: Compliance with new Statewide WDR Order for Sanitary Sewers GENERAL MANAGER'S RECOMMENDATION: Approve the development and implementation of a Compliance Program with the sanitary sewer system Waste Discharge Requirements (WDR) as required statewide by State Water Resources Control Board Order No. 2006-0003-DWQ issued on May 2, 2006. SUMMARY The State Water Resources Control Board (State Water Board) adopted Resolution 2004- 80 in November 2004, requiring their staff to work with a diverse group of stakeholders statewide (known as the SSO Guidance Committee) to develop a regulatory mechanism to provide a consistent statewide approach for reducing Sanitary Sewer Overflows (SSOs). During that time, State Water Board staff in collaboration with the SSO Guidance Committee, developed draft statewide general waste discharge requirements (WDRs) and also a uniform SSO reporting program. In January 2006, the State Water Board issued a draft WDR for public review and comment. They conducted a public hearing in Sacramento on February 8, 2006, to receive oral and written comments on the draft WDR from public agencies, cities and non governmental organizations (NGO). At their May 2, 2006 meeting, the Board chair and members received and considered additional public comments on changes made to the proposed general WDRs following the February 8, 2006, public hearing, and issued Order No. 2006-0003. All federal and state agencies, municipalities, counties, districts, and other public entities that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to a publicly owned treatment facility in the state of California are required to comply with the terms of this Order. This affects an estimated 1,350 to 1,500 cities and agencies. Such entities are defined as "Enrollees." All Enrollees are required to apply for coverage under the new statewide Order six months after the adoption of the Order or by November 2, 2006. The state has provided forms and instructions for OCSD use as well as a fee schedule. The annual fee for OCSD is $4,676 as an agency serving more than 50,000 people. Cities and agencies with less than 50,000 served pay $872 per year. The General Manager will be the overall Legally Responsible Official for OCSD for compliance and the Director of Regional Assets and Services will serve as the designee for the electronic SSO reporting program and its password. Form No.DA&IM-2 ApmEa Re -OWS oapl.]20 R.w. 1 W1&M6 Page 1 PRIOR COMMITTEE/BOARD ACTIONS N/A PROJECT/CONTRACT COST SUMMARY We feel that there is no need to add staff or increase our operating budget at this time. Staff time from many divisions will be needed to review and modify our current RB8 deliverables per the state's schedule. We do not anticipate a need for consulting services to complete this work. Each department is expected to provide a representative as a liaison to assist in the OCSD effort to achieve compliance. BUDGET IMPACT ® This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information Rem) ADDITIONAL INFORMATION The Order requires that each Enrollee shall develop and implement a written Sewer System Management Plan (SSMP) and make it available to the State and/or Regional Water Board upon request. A copy of this document must be publicly available at the Enrollee's office and/or available on the Internet. We have a new obligation under this WDR that our SSMP must be approved by the OCSD Board at a public meeting and that we are required to communicate with the public on a regular basis on the development, implementation and performance of our SSMP. The public must also be given the opportunity to provide input as the compliance program is developed and implemented. OCSD RA&S and Technical Services staff has conducted a comprehensive review of the new statewide Order to determine what, R any, changes we must make to our existing SSMP and program that we developed for Regional Board 8 from 2002 thru 2005. There are some differences however that we will need to address while migrating from the Region 8 WDR Orders requirements to the new statewide requirements. We will also continue to work in a collaborative manner with the local cities and sewering agencies thru our local WDR Steering Committee and monthly general meetings to help achieve compliance as a team. All of our member cities and agencies must also Enroll under the new statewide WDR Order. OCSD is currently a permittee under California Regional Water Quality Control Board (RWQCB), Santa Ana Region, Order No. R8-2002-0014 entitled "General Waste Discharge Requirements for Sewage Collection Agencies in Orange County within the Santa Ana Region" issued on April 26, 2002. The purpose of that Order was to require agencies to prepare a plan and schedule for measures to be implemented to prevent sanitary sewer overflows (SSOs), as well as measures to effectively clean up and report SSOs. The major FOOD NO 10 2 NpnOc gep"1-G.RS dq.]A NenuO 1W,ft2000 Page 2 deliverable required under the Order was the Sewer System Management Plan (SSMP) which we delivered in September 2005. Staff of the RWQCB has indicated that they will 1 probably recommend rescinding their Order to their Board members when the State Board in November or December of 2006. A phased-in approach is being used statewide. A portion of the statewide Order's SSMP time schedule for various SSMP tasks and sections is shown below for your information. OCSD's population served is in the over 100,000 category and we reside in SWRCB Region 8. A detailed schedule covering all SWRCB Regions is available in the state's WDR document. Sewer System Management Plan Time Schedule for OCSD Task and Associated Section of WDR Completion Date Application for Permit Coverage Section C 6 months after WDRs Adoption or by Nov. 2 ,2006 Reporting Program 8 months after WDRs Adoption or on Jan. 3,2007 Section G SSMP Development Plan and Schedule 9 months after WDRs Adoption or on Feb. 2, 2007 No specific Section Goals and Organization Structure 12 months after WDRs Adoption or on May 2, 2007 Section D 13(i)6(ii) Overflow Emergency Response Program 24 months after WDRs Adoption or on May 2, 2008 Section D 13(vi) Legal Authority 24 months after WDRs Adoption or on May 2, 2008 Section D 13 iii Operation and Maintenance Program 24 months after WDRs Adoption or on May 2, 2008 Section D 13 Iv Grease Control Program 24 months after WDRs Adoption or on May 2, 2008 Section D 13 vii Design and Performance Section D 13 v 36 months after WDRs Adoption or on May 2, 2009 System Evaluation and Capacity Assurance Plan 36 months after WDRs Adoption or on May 2, 2009 Section D 13(viii) Final SSMP, incorporating all of the SSMP requirements 36 months after WDRs Adoption or on May 2, 2009 Section D 13 For complete information on the State Water Resource Control Board's WDR program please also see the following link http://www.sWrcb.ca.gov/sso/. ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS 1. Statewide General WDR for Sanitary Sewers Order 2006-0003-DWQ —20 pages and Monitoring and Reporting Program for Statewide General WDR for Sanitary Sewers Order 2006-0003-DWQ—5 pages (one PDF). NJA:pe H:Wepnagenda\OMTS12006t1006Wr.e 2.State de WDR.dw Fow No,WF10 2 Npenm tepon-par8 Mot no awlveE: 1b1aR00a Page 3 r STATE WATER RESOURCES CONTROL BOARD ORDER NO. 2006-0003-DWQ STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS The State Water Resources Control Board, hereinafter referred to as "State Water Board", finds that: 1. All federal and state agencies, municipalities, counties, districts, and other public entities that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to a publicly owned treatment facility in the State of California are required to comply with the terms of this Order. Such entities are hereinafter referred to as "Enrollees". 2. Sanitary sewer overflows(SSOs) are overflows from sanitary sewer systems of domestic wastewater, as well as industrial and commercial wastewater, depending on the pattern of land uses in the area served by the sanitary sewer system. SSOs often contain high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil and grease and other pollutants. SSOs may cause a public nuisance, particularly when raw untreated wastewater is discharged to areas with high public exposure, such as streets or surface waters used for drinking, fishing, or body contact recreation. SSOs may pollute surface or ground waters, threaten public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment of surface waters. 3. Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state. There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO. A proactive approach that requires Enrollees to ensure a system-wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs. 4. Major causes of SSOs include: grease blockages, root blockages, sewer line flood damage, manhole structure failures, vandalism, pump station mechanical failures, power outages, excessive storm or ground water inflowfinfiltration, debris blockages, sanitary sewer system age and construction material failures, lack of proper operation and maintenance, insufficient capacity and contractor- caused damages. Many SSOs are preventable with adequate and appropriate facilities, source control measures and operation and maintenance of the sanitary sewer system. State Water Resources Control Board Order No. 2006-0003-DWQ Page 2 of 20 , Statewide General WDR For Wastewater Collection Agencies 512106 u SEWER SYSTEM MANAGEMENT PLANS 5. To facilitate proper funding and management of sanitary sewer systems, each Enrollee must develop and implement a system-specific Sewer System Management Plan (SSMP). To be effective, SSMPs must include provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management and cost benefit analysis. Additionally, an SSMP must contain a spill response plan that establishes standard procedures for immediate response to an SSO in a manner designed to minimize water quality impacts and potential nuisance conditions. 6. Many local public agencies in California have already developed SSMPs and implemented measures to reduce SSOs. These entities can build upon their existing efforts to establish a comprehensive SSMP consistent with this Order. Others, however, still require technical assistance and, in some cases, funding to improve sanitary sewer system operation and maintenance in order to reduce SSOs. 7. SSMP certification by technically qualified and experienced persons can provide a useful and cost-effective means for ensuring that SSMPs are developed and implemented appropriately. 6. It is the State Water Board's intent to gather additional information on the causes and sources of SSOs to augment existing information and to determine the full extent of SSOs and consequent public health and/or environmental impacts occurring in the State. 9. Both uniform SSO reporting and a centralized statewide electronic database are needed to collect information to allow the State Water Board and Regional Water Quality Control Boards (Regional Water Boards) to effectively analyze the extent of SSOs statewide and their potential impacts on beneficial uses and public health. The monitoring and reporting program required by this Order and the attached Monitoring and Reporting Program No. 2006-0003-DWQ, are necessary to assure compliance with these waste discharge requirements (WDRs). 10.Information regarding SSOs must be provided to Regional Water Boards and other regulatory agencies in a timely manner and be made available to the public in a complete, concise, and timely fashion. 11.Some Regional Water Boards have issued WDRs or WDRs that serve as National Pollution Discharge Elimination System (NPDES) permits to sanitary sewer system owners/operators within their jurisdictions. This Order establishes minimum requirements to prevent SSOs. Although it is the State Water Board's intent that this Order be the primary regulatory mechanism for sanitary sewer systems statewide, Regional Water Boards may issue more stringent or more State Water Resources Control Board Order No. 2006-0003-DWQ Page 3 of 20 v Statewide General WDR For Wastewater Collection Agencies 5/2/06 prescriptive WDRs for sanitary sewer systems. Upon issuance or reissuance of a Regional Water Board's WDRs for a system subject to this Order, the Regional Water Board shall coordinate its requirements with stated requirements within this Order, to identify requirements that are more stringent, to remove requirements that are less stringent than this Order, and to provide consistency in reporting. REGULATORY CONSIDERATIONS 12. California Water Code section 13263 provides that the State Water Board may prescribe general WDRs for a category of discharges if the State Water Board finds or determines that: • The discharges are produced by the same or similar operations; • The discharges involve the same or similar types of waste; • The discharges require the same or similar treatment standards; and • The discharges are more appropriately regulated under general discharge requirements than individual discharge requirements. This Order establishes requirements for a class of operations, facilities, and discharges that are similar throughout the state. 13.The issuance of general WDRs to the Enrollees will: a) Reduce the administrative burden of issuing individual WDRs to each Enrollee; b) Provide for a unified statewide approach for the reporting and database tracking of SSOs; c) Establish consistent and uniform requirements for SSMP development and implementation; d) Provide statewide consistency in reporting; and e) Facilitate consistent enforcement for violations. 14.The beneficial uses of surface waters that can be impaired by SSOs include, but are not limited to, aquatic life, drinking water supply, body contact and non- contact recreation, and aesthetics. The beneficial uses of ground water that can be impaired include, but are not limited to, drinking water and agricultural supply. Surface and ground waters throughout the state support these uses to varying degrees. 15.The implementation of requirements set forth in this Order will ensure the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each region and take into account the environmental characteristics of hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect State Water Resources Control Board Order No. 2006-0003-D WQ Page 4 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 e water quality in the area, costs associated with compliance with these requirements, the need for developing housing within California, and the need to develop and use recycled water. 16.The Federal Clean Water Act largely prohibits any discharge of pollutants from a point source to waters of the United States except as authorized under an NPDES permit. In general, any point source discharge of sewage effluent to waters of the United States must comply with technology-based, secondary treatment standards, at a minimum, and any more stringent requirements necessary to meet applicable water quality standards and other requirements. Hence, the unpermitted discharge of wastewater from a sanitary sewer system to waters of the United States is illegal under the Clean Water Act. In addition, many Basin Plans adopted by the Regional Water Boards contain discharge prohibitions that apply to the discharge of untreated or partially treated wastewater. Finally, the California Water Code generally prohibits the discharge of waste to land prior to the filing of any required report of waste discharge and the subsequent issuance of either WDRs or a waiver of WDRs. 17.California Water Code section 13263 requires a water board to, after any necessary hearing, prescribe requirements as to the nature of any proposed discharge, existing discharge, or material change in an existing discharge. The requirements shall, among other things, take into consideration the need to prevent nuisance. 18.California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements: a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal. c. Occurs during, or as a result of, the treatment or disposal of wastes. 19.This Order is consistent with State Water Board Resolution No. 68-16 (Statement of Policy with Respect to Maintaining High Quality of Waters in California) in that the Order imposes conditions to prevent impacts to water quality, does not allow the degradation of water quality, will not unreasonably affect beneficial uses of water, and will not result in water quality less than prescribed in State Water Board or Regional Water Board plans and policies. 20.The action to adopt this General Order is exempt from the California Environmental Quality Act (Public Resources Code §21000 at seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment. (Cal. Code Regs., tit. 14, §15308). In addition, the action to adopt State Water Resources Control Board Order No. 2006-0003-DWO Page 5 of 20 a Statewide General WDR For Wastewater Collection Agencies 51W6 this Order is exempt from CEQA pursuant to Cal.Code Regs., title 14, §15301 to the extent that it applies to existing sanitary sewer collection systems that constitute "existing facilities"as that term is used in Section 15301, and §15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity. 21.The Fact Sheet, which is incorporated by reference in the Order, contains supplemental information that was also considered in establishing these requirements. 22.The State Water Board has notified all affected public agencies and all known interested persons of the intent to prescribe general WDRs that require Enrollees to develop SSMPs and to report all SSOs. 23.The State Water Board conducted a public hearing on February 8, 2006, to receive oral and written comments on the draft order. The State Water Board received and considered, at its May 2, 2006, meeting, additional public comments on substantial changes made to the proposed general WDRs following the February 8, 2006, public hearing. The State Water Board has considered all comments pertaining to the proposed general WDRs. IT IS HEREBY ORDERED, that pursuant to California Water Code section 13263, the Enrollees, their agents, successors, and assigns, in order to meet the provisions contained in Division 7 of the California Water Code and regulations adopted hereunder, shall comply with the following: A. DEFINITIONS 1. Sanitary sewer overflow(SSO)-Any overflow, spill, release, discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs include: (i) Overflows or releases of untreated or partially treated wastewater that reach waters of the United States; (ii) Overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and (iii) Wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system. 2. Sanitary sewer system—Any system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the publicly owned treatment facility. Temporary storage and conveyance facilities (such as vaults, temporary piping, construction trenches, wet wells, impoundments, tanks, etc.) are considered to be part of the sanitary sewer system, and discharges into these temporary storage facilities are not considered to be SSOs. State Water Resources Control Board Order No. 2006-0003-DWQ Page 6 of 20 Statewide General WDR For Wastewater Collection Agencies &W6 r For purposes of this Order, sanitary sewer systems include only those systems owned by public agencies that are comprised of more than one mile of pipes or sewer lines. 3. Enrollee-A federal or state agency, municipality, county, district, and other public entity that owns or operates a sanitary sewer system, as defined in the general WDRs, and that has submitted a complete and approved application for coverage under this Order. 4. SSO Reporting System — Online spill reporting system that is hosted, controlled, and maintained by the State Water Board. The web address for this site is http:/Iciwgs.waterboards.ca.gov. This online database is maintained on a secure site and is controlled by unique usernames and passwords. 5. Untreated or partially treated wastewater—Any volume of waste discharged from the sanitary sewer system upstream of a wastewater treatment plant headworks. 6. Satellite collection system —The portion, if any, of a sanitary sewer system owned or operated by a different public agency than the agency that owns and operates the wastewater treatment facility to which the sanitary sewer system is tributary. 7. Nuisance- California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements: a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property. b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal. c. Occurs during, or as a result of, the treatment or disposal of wastes. B. APPLICATION REQUIREMENTS 1.Deadlines for Application—All public agencies that currently own or operate sanitary sewer systems within the State of California must apply for coverage under the general WDRs within six (6) months of the date of adoption of the general WDRs. Additionally, public agencies that acquire or assume responsibility for operating sanitary sewer systems after the date of adoption of this Order must apply for coverage under the general WDRs at least three (3) months prior to operation of those facilities. 2. Applications under the general WDRs— In order to apply for coverage pursuant to the general WDRs, a legally authorized representative for each agency must submit a complete application package. Within sixty (60) days of adoption of the general WDRs, State Water Board staff will send specific instructions on how to State Water Resources Control Board Order No. 2006-0003-DWQ Page 7 of 20 r Statewide General WDR For Wastewater Collection Agencies 512106 apply for coverage under the general WDRs to all known public agencies that own sanitary sewer systems. Agencies that do not receive notice may obtain applications and instructions online on the Water Board's website. 3. Coverage under the general WORs— Permit coverage will be in effect once a complete application package has been submitted and approved by the State Water Board's Division of Water Quality. C. PROHIBITIONS 1. Any SSO that results in a discharge of untreated or partially treated wastewater to waters of the United States is prohibited. 2. Any SSO that results in a discharge of untreated or partially treated wastewater that creates a nuisance as defined in California Water Code Section 13050(m) is prohibited. D. PROVISIONS 1. The Enrollee must comply with all conditions of this Order. Any noncompliance with this Order constitutes a violation of the California Water Code and is grounds for enforcement action. 2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with the general WDRs. Nothing in the general WDRs shall be: (i) Interpreted or applied in a manner inconsistent with the Federal Clean Water Act, or supersede a more specific or more stringent state or federal requirement in an existing permit, regulation, or administrativeludicial order or Consent Decree; (ii) Interpreted or applied to authorize an SSO that is illegal under either the Clean Water Act, an applicable Basin Plan prohibition or water quality standard, or the California Water Code; (iii) Interpreted or applied to prohibit a Regional Water Board from issuing an individual NPDES permit or WDR, superseding this general WDR, for a sanitary sewer system, authorized under the Clean Water Act or California Water Code; or (iv) Interpreted or applied to supersede any more specific or more stringent WDRs or enforcement order issued by a Regional Water Board. 3. The Enrollee shall take all feasible steps to eliminate SSOs. In the event that an SSO does occur, the Enrollee shall take all feasible steps to contain and mitigate the impacts of an SSO. 4. In the event of an SSO, the Enrollee shall take all feasible steps to prevent untreated or partially treated wastewater from discharging from storm drains into State Water Resources Control Board Order No. 2006-0003-DWQ Page 8 of 20 Statewide General WDR For Wastewater Collection Agencies 5/21106 v flood control channels or waters of the United States by blocking the storm drainage system and by removing the wastewater from the storm drains. 5. All SSOs must be reported in accordance with Section G of the general WDRs. 6. In any enforcement action, the State and/or Regional Water Boards will consider the appropriate factors under the duly adopted State Water Board Enforcement Policy. And, consistent with the Enforcement Policy, the State and/or Regional Water Boards must consider the Enrollee's efforts to contain, control, and mitigate SSOs when considering the California Water Code Section 13327 factors. In assessing these factors, the State and/or Regional Water Boards will also consider whether: (i) The Enrollee has complied with the requirements of this Order, including requirements for reporting and developing and implementing a SSMP; (ii) The Enrollee can identify the cause or likely cause of the discharge event; (iii)There were no feasible alternatives to the discharge, such as temporary storage or retention of untreated wastewater, reduction of inflow and infiltration, use of adequate backup equipment, collecting and hauling of untreated wastewater to a treatment facility, or an increase in the capacity of the system as necessary to contain the design storm event identified in the SSMP. It is inappropriate to consider the lack of feasible alternatives, if the Enrollee does not implement a periodic or continuing process to identify and correct problems. (iv)The discharge was exceptional, unintentional, temporary, and caused by factors beyond the reasonable control of the Enrollee; (v) The discharge could have been prevented by the exercise of reasonable control described in a certified SSMP for: • Proper management, operation and maintenance; • Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent SSOs (e.g., adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow (1/1), etc.); • Preventive maintenance (including cleaning and fats, oils, and grease (FOG) control); • Installation of adequate backup equipment; and • Inflow and infiltration prevention and control to the extent practicable. (vi)The sanitary sewer system design capacity is appropriate to reasonably prevent SSOs. State Water Resources Control Board Order No. 2006-0003-DWQ Page 9 of 20 v Statewide General WDR For Wastewater Collection Agencies 512106 (vii) The Enrollee took all reasonable steps to stop and mitigate the impact of the discharge as soon as possible. 7. When a sanitary sewer overflow occurs, the Enrollee shall take all feasible steps and necessary remedial actions to 1) control or limit the volume of untreated or partially treated wastewater discharged, 2)terminate the discharge, and 3) recover as much of the wastewater discharged as possible for proper disposal, including any wash down water. The Enrollee shall implement all remedial actions to the extent they may be applicable to the discharge and not inconsistent with an emergency response plan, including the following: (i) Interception and rerouting of untreated or partially treated wastewater flows around the wastewater line failure; (ii) Vacuum truck recovery of sanitary sewer overflows and wash down water; (iii) Cleanup of debris at the overflow site; (iv) System modifications to prevent another SSO at the same location; (v) Adequate sampling to determine the nature and impact of the release; and (vi) Adequate public notification to protect the public from exposure to the SSO. 8. The Enrollee shall properly, manage, operate, and maintain all parts of the sanitary sewer system owned or operated by the Enrollee, and shall ensure that the system operators (including employees, contractors, or other agents) are adequately trained and possess adequate knowledge, skills, and abilities. 9. The Enrollee shall allocate adequate resources for the operation, maintenance, and repair of its sanitary sewer system, by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures. These procedures must be in compliance with applicable laws and regulations and comply with generally acceptable accounting practices. 10.The Enrollee shall provide adequate capacity to convey base flows and peak flows, including flows related to wet weather events. Capacity shall meet or exceed the design criteria as defined in the Enrollee's System Evaluation and Capacity Assurance Plan for all parts of the sanitary sewer system owned or operated by the Enrollee. 11.The Enrollee shall develop and implement a written Sewer System Management Plan (SSMP) and make it available to the State and/or Regional Water Board upon request. A copy of this document must be publicly available at the Enrollee's office and/or available on the Internet. This SSMP must be approved by the Enrollee's governing board at a public meeting. State Water Resources Control Board Order No. 2006-0003-DWQ Page 10 of 20 Statewide General WDR For Wastewater Collection Agencies &W6 v 12.In accordance with the California Business and Professions Code sections 6735, 7835, and 7835.1, all engineering and geologic evaluations and judgments shall be performed by or under the direction of registered professionals competent and proficient in the fields pertinent to the required activities. Speck elements of the SSMP that require professional evaluation and judgments shall be prepared by or under the direction of appropriately qualified professionals, and shall bear the professional(s)' signature and stamp. 13.The mandatory elements of the SSMP are specified below. However, if the Enrollee believes that any element of this section is not appropriate or applicable to the Enrollee's sanitary sewer system, the SSMP program does not need to address that element. The Enrollee must justify why that element is not applicable. The SSMP must be approved by the deadlines listed in the SSMP Time Schedule below. Sewer System Management Plan (SSMP) (i) Goal: The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur. (ii) Organization: The SSMP must identify: (a) The name of the responsible or authorized representative as described in Section J of this Order. (b) The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and (c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)). (iii) Legal Authority: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to: (a) Prevent illicit discharges into its sanitary sewer system (examples may include 1/1, stormwater, chemical dumping, unauthorized debris and cut roots, etc.); State Water Resources Control Board Order No. 2006-0003-DWQ Page 11 of 20 a Statewide General WDR For Wastewater Collection Agencies 512106 (b) Require that sewers and connections be properly designed and constructed; (c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency; (d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and (a) Enforce any violation of its sewer ordinances. (iv) Operation and Maintenance Program. The SSMP must include those elements listed below that are appropriate and applicable to the Enrollee's system: (a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities; (b) Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders; (c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long- term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally,the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan; (d) Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and State Water Resources Control Board Order No. 2006-0003-DM Page 12 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 0 (a) Provide equipment and replacement part Inventories, including identification of critical replacement parts. (v) Design and Performance Provisions: (a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and (b) Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects. (vi) Overflow Emergency Response Plan - Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following: (a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; (b) A program to ensure an appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification; (d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; (a) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and (f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge. State Water Resources Control Board Order No. 2006-0003-0WQ Page 13 of 20 r Statewide General WDR For Wastewater Collection Agencies SW6 (vii) FOG Control Program: Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate: (a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG; (b)A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area; (c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG; (d) Requirements to install grease removal devices(such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; (e)Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance; (f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and (g) Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above. (viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include: (a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs State Water Resources Control Board Order No. 2006-0003-DWQ Page 14 of 20 Statewide General WDR For Wastewater Collection Agencies 512106 r that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events; (b) Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and (c) Capacity Enhancement Measures: The steps needed to establish a short-and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, 1/1 reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. (d) Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D. 14. (ix) Monitoring, Measurement, and Program Modifications: The Enrollee shall: (a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities; (b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP; (c) Assess the success of the preventative maintenance program; (d) Update program elements, as appropriate, based on monitoring or performance evaluations; and (a) Identify and illustrate SSO trends, including: frequency, location, and volume. (x) SSMP Program Audits -As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the State Water Resources Control Board Order No. 2006-0003-DWQ Page 15 of 20 I Statewide General WDR For Wastewater Collection Agencies 5/2/06 Enrollee's compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them. (xi) Communication Program —The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented. The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee's sanitary sewer system. 14.Both the SSMP and the Enrollee's program to implement the SSMP must be certified by the Enrollee to be in compliance with the requirements set forth above and must be presented to the Enrollee's governing board for approval at a public meeting. The Enrollee shall certify that the SSMP, and subparts thereof, are in compliance with the general WDRs within the time frames identified in the time schedule provided in subsection D.15, below. In order to complete this certification, the Enrollee's authorized representative must complete the certification portion in the Online SSO Database Questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sending the form to: State Water Resources Control Board Division of Water Quality Attn: SSO Program Manager P.O. Box 100 Sacramento, CA 95812 The SSMP must be updated every five (5) years, and must include any significant program changes. Re-certification by the governing board of the Enrollee is required in accordance with D.14 when significant updates to the SSMP are made. To complete the re-certification process,the Enrollee shall enter the data in the Online SSO Database and mail the form to the State Water Board, as described above. 15.The Enrollee shall comply with these requirements according to the following schedule. This time schedule does not supersede existing requirements or time schedules associated with other permits or regulatory requirements. State Water Resources Control Board Order No. 2006-0003-DWQ Page 16 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 r Sewer System Management Plan Time Schedule Task and Completion Date Associated Section Population > Population Population Population < 100,000 between 100,000 between 10,000 2,500 and 10,000 and 2,500 Application for Permit Coverage 6 months after WDRs Adoption Section C Reporting Program Section G 6 months after WDRs Adoption' SSMP Development 15 months after 18 months after Plan and Schedule 9 months after 12 months after WDRa WDRs No specific Section WDRs Adoption' WDRs Adoption Ado n2 Adoption 2 Goals and Organization Structure 12 months after WDRs Adoption 18 months after WDRs Adoption Section D 13(il & f Overflow Emergency Response Program Section D 13 yi Legal Authority Section D 13 1 36 months after 39 months after 24 months after 30 months after Operation and z 2 WDRs WDRs Maintenance Program WDRs Adoption WDRs Adoption Adoption' Adoption Section D 13 ily Grease Control Program Section D 13 Design and Performance Section D 13 y System Evaluation and Capacity Assurance 36 months after 39 months after 48 months after 51 months after Plan WDRs Adoption WDRs Adoption WDRs Adoption WDRs Adoption Section D 13 fi Final SSMP, incorporating all of the SSMP requirements Section D 13 Stale Water Resources Control Board Order No. 2006-0003-DWQ Page 17 of 20 Statewide General WDR For Wastewater Collection Agencies 52M 1. In the event that by July 1, 2006 the Executive Director is able to execute a memorandum of agreement (MOA) with the California Water Environment Association (CWEA) or discharger representatives outlining a strategy and time schedule for CWEA or another entity to provide statewide training on the adopted monitoring program, SSO database electronic reporting, and SSMP development, consistent with this Order, then the schedule of Reporting Program Section G shall be replaced with the following schedule: Reporting Program Section G Regional Boards 4, 6,and 9 6 months after WDRs Adoption Regional Boards 1, 2, 12 months after WDRs Adoption and 3 Regional Boards 5, 6, 16 months after WDRs Adoption and 7 If this MOU is not executed by July 1, 2006, the reporting program time schedule will remain six (6) months for all regions and agency size categories. 2. In the event that the Executive Director executes the MOA identified in note 1 by July 1, 2006, then the deadline for this task shall be extended by six (6) months. The time schedule identified in the MOA must be consistent with the extended time schedule provided by this note. If the MOA is not executed by July 1, 2006, the six (6) month time extension will not be granted. E. WDRs and SSMP AVAILABILITY 1. A copy of the general WDRs and the certified SSMP shall be maintained at appropriate locations (such as the Enrollee's offices, facilities, and/or Internet homepage) and shall be available to sanitary sewer system operating and maintenance personnel at all times. F. ENTRY AND INSPECTION 1. The Enrollee shall allow the State or Regional Water Boards or their authorized representative, upon presentation of credentials and other documents as may be required by law, to: a. Enter upon the Enrollee's premises where a regulated facility or activity is located or conducted, or where records are kept under the conditions of this Order; b. Have access to and copy, at reasonable times, any records that must be kept under the conditions of this Order; State Water Resources Control Board Order No. 2006-0003DWQ Page 18 of 20 Statewide General WDR For Wastewater Collection Agencies &Z06 ' c. Inspect at reasonable times any facilities, equipment (including monitoring and control equipment), practices, or operations regulated or required under this Order; and d. Sample or monitor at reasonable times, for the purposes of assuring compliance with this Order or as otherwise authorized by the California Water Code, any substances or parameters at any location. G. GENERAL MONITORING AND REPORTING REQUIREMENTS 1. The Enrollee shall furnish to the State or Regional Water Board, within a reasonable time, any information that the State or Regional Water Board may request to determine whether cause exists for modifying, revoking and reissuing, or terminating this Order. The Enrollee shall also furnish to the Executive Director of the State Water Board or Executive Officer of the applicable Regional Water Board, upon request, copies of records required to be kept by this Order. 2. The Enrollee shall comply with the attached Monitoring and Reporting Program No. 2006-0003 and future revisions thereto, as specified by the Executive Director. Monitoring results shall be reported at the intervals specified in Monitoring and Reporting Program No. 2006-0003. Unless superseded by a specific enforcement Order for a specific Enrollee, these reporting requirements are intended to replace other mandatory routine written reports associated with SSOs. 3. All Enrollees must obtain SSO Database accounts and receive a "Usemame" and "Password" by registering through the California Integrated Water Quality System (CIWQS). These accounts will allow controlled and secure entry into the SSO Database. Additionally, within 30days of receiving an account and prior to recording spills into the SSO Database, all Enrollees must complete the "Collection System Questionnaire", which collects pertinent information regarding a Enrollee's collection system. The "Collection System Questionnaire" must be updated at least every 12 months. 4. Pursuant to Health and Safety Code section 5411.5, any person who, without regard to intent or negligence, causes or permits any untreated wastewater or other waste to be discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State, as soon as that person has knowledge of the discharge, shall immediately notify the local health officer of the discharge. Discharges of untreated or partially treated wastewater to storm drains and drainage channels, whether man-made or natural or concrete-lined, shall be reported as required above. Any SSO greater than 1,000 gallons discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State shall also be reported to the Office of Emergency Services pursuant to Caldomia Water Code section 13271. State Water Resources Control Board Order No. 2006-0003-DWQ Page 19 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2(06 H. CHANGE IN OWNERSHIP 1. This Order is not transferable to any person or party, except after notice to the Executive Director. The Enrollee shall submit this notice in writing at least 30 days in advance of any proposed transfer. The notice must include a written agreement between the existing and new Enrollee containing a specific date for the transfer of this Order's responsibility and coverage between the existing Enrollee and the new Enrollee. This agreement shall include an acknowledgement that the existing Enrollee is liable for violations up to the transfer date and that the new Enrollee is liable from the transfer date forward. I. INCOMPLETE REPORTS 1. If an Enrollee becomes aware that it failed to submit any relevant fads in any report required under this Order, the Enrollee shall promptly submit such fads or information by formally amending the report in the Online SSO Database. J. REPORT DECLARATION 1. All applications, reports, or information shall be signed and certified as follows: (i) All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.) (ii) An individual is a duly authorized representative only if: (a) The authorization is made in writing by a person described in paragraph (i) of this provision; and (b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity. K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS 1. The California Water Code provides various enforcement options, including civil monetary remedies, for violations of this Order. 2. The California Water Code also provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this Order, or State Water Resources Control Board Order No. 2006-0003-D WQ Page 20 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 ' falsifying any information provided in the technical or monitoring reports is subject to civil monetary penalties. L. SEVERABILITY 1. The provisions of this Order are severable, and if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances, and the remainder of this Order, shall not be affected thereby. 2. This order does not convey any property rights of any sort or any exclusive privileges. The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, nor protect the Enrollee from liability under federal, state or local laws, nor create a vested right for the Enrollee to continue the waste discharge. CERTIFICATION The undersigned Clerk to the State Water Board does hereby certify that the foregoing is a full, true, and correct copy of general WDRs duly and regularly adopted at a meeting of the State Water Resources Control Board held on May 2, 2006. AYE: Tam M. Doduc Gerald D. Secundy NO: Arthur G. Baggett ABSENT: None ABSTAIN: None Song Her Clerk to the Board 1 STATE WATER RESOURCES CONTROL BOARD MONITORING AND REPORTING PROGRAM NO. 2006-0003-DWQ STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS This Monitoring and Reporting Program (MRP) establishes monitoring, record keeping, reporting and public notification requirements for Order No. 2006-2003-DWQ, "Statewide General Waste Discharge Requirements for Sanitary Sewer Systems." Revisions to this MRP may be made at any time by the Executive Director, and may include a reduction or increase in the monitoring and reporting. A. SANITARY SEWER OVERFLOW REPORTING SSO Cateaories 1. Category 1 -All discharges of sewage resulting from a failure in the Enrollee's sanitary sewer system that: A. Equal or exceed 1000 gallons, or B. Result in a discharge to a drainage channel and/or surface water; or C. Discharge to a storm drainpipe that was not fully captured and returned to the sanitary sewer system. 2. Category 2—All other discharges of sewage resulting from a failure in the Enrollee's sanitary sewer system. 3. Private Lateral Sewage Discharges—Sewage discharges that are caused by blockages or other problems within a privately owned lateral. SSO Reoortina Tmmeframes 4. Category 1 SSOs—All SSOs that meet the above criteria for Category 1 SSOs must be reported as soon as: (1) the Enrollee has knowledge of the discharge, (2) reporting is possible, and (3) reporting can be provided without substantially impeding cleanup or other emergency measures. Initial reporting of Category 1 SSOs must be reported to the Online SSO System as soon as possible but no later than 3 business days after the Enrollee is made aware of the SSO. Minimum information that must be contained in the 3-day report must include all information identified in section 9 below, except for item 9X A final certified report must be completed through the Online SSO System, within 15 calendar days of the conclusion of SSO response and remediation. Additional information may be added to the certified report, in the form of an attachment, at any time. The above reporting requirements do not preclude other emergency notification requirements and timeframes mandated by other regulatory agencies (local Monitoring and Reporting Program No. 2006-0003-DWQ Page 2 of 5 Statewide General WDRs for Sanitary Sewer Systems 51212006 County Health Officers, local Director of Environmental Health, Regional Water Boards, or Office of Emergency Services (OES)) or State law. 5. Category 2 SSOs—All SSOs that meet the above criteria for Category 2 SSOs must be reported to the Online SSO Database within 30 days after the end of the calendar month in which the SSO occurs (e.g. all SSOs occurring in the month of January must be entered into the database by March 1 at). 6. Private Lateral Sewage Discharges—All sewage discharges that meet the above criteria for Private Lateral sewage discharges may be reported to the Online SSO Database based upon the Enrollee's discretion. If a Private Lateral sewage discharge is recorded in the SSO Database, the Enrollee must identify the sewage discharge as occurring and caused by a private lateral, and a responsible party (other than the Enrollee) should be identified, if known. 7. If there are no SSOs during the calendar month, the Enrollee will provide, within 30 days after the end of each calendar month, a statement through the Online SSO Database certifying that there were no SSOs for the designated month. 6. In the event that the SSO Online Database is not available,the enrollee must fax all required information to the appropriate Regional Water Board office in accordance with the time schedules identified above. In such event, the Enrollee must also enter all required information into the Online SSO Database as soon as practical. Mandatory Information to be Included in SSO Online Reporting All Enrollees must obtain SSO Database accounts and receive a "Usenname" and "Password" by registering through the California Integrated Water Quality System (CIWQS). These accounts will allow controlled and secure entry into the SSO Database. Additionally, within thirty (30) days of receiving an account and prior to recording SSOs into the SSO Database, all Enrollees must complete the "Collection System Questionnaire", which collects pertinent information regarding an Enrollee's collection system. The "Collection System Questionnaire" must be updated at least every 12 months. At a minimum,the following mandatory information must be included prior to finalizing and certifying an SSO report for each category of SSO: 9. Category 2 SSOs: A. Location of SSO by entering GPS coordinates; B. Applicable Regional Water Board, i.e. identify the region in which the SSO occurred; C. County where SSO occurred; D. Whether or not the SSO entered a drainage channel and/or surface water; E. Whether or not the SSO was discharged to a stone drain pipe that was not fully captured and returned to the sanitary sewer system; Monitoring and Reporting Program No. 2006-0003-DWQ Page 3 of 5 Statewide General WDRs for Sanitary Sewer Systems 5/2/2006 F. Estimated SSO volume in gallons; G. SSO source (manhole, cleanout, etc.); H. SSO cause (mainline blockage, roots, etc.); I. Time of SSO notification or discovery; J. Estimated operator arrival time; K. SSO destination; L. Estimated SSO end time; and M. SSO Certification. Upon SSO Certification, the SSO Database will issue a Final SSO Identification (ID) Number. 10.Private Lateral Sewage Discharges: A. All information listed above (if applicable and known), as well as; B. Identification of sewage discharge as a private lateral sewage discharge; and C. Responsible party contact information (if known). 11.Category 1 SSOs: A. All information listed for Category 2 SSOs, as well as; B. Estimated SSO volume that reached surface water, drainage channel, or not recovered from a storm drain; C. Estimated SSO amount recovered; D. Response and corrective action taken; E. If samples were taken, identify which regulatory agencies received sample results (if applicable). If no samples were taken, NA must be selected. F. Parameters that samples were analyzed for(if applicable); G. Identification of whether or not health warnings were posted; H. Beaches impacted (if applicable). If no beach was impacted, NA must be selected; I. Whether or not there is an ongoing investigation; J. Steps taken or planned to reduce, eliminate, and prevent reoccurrence of the overflow and a schedule of major milestones for those steps; K. DES control number (if applicable); L. Date DES was called (if applicable); M. Time OES was called (if applicable); N. Identification of whether or not County Health Officers were called; O. Date County Health Officer was called (if applicable); and P. Time County Health Officer was called (if applicable). Reporting to Other Regulatory Agencies These reporting requirements do not preclude an Enrollee from reporting SSOs to other regulatory agencies pursuant to California state law. These reporting requirements do not replace other Regional Water Board telephone reporting requirements for SSOs. Monitoring and Reporting Program No. 2006-0003-DWQ Page 4 of 5 Statewide General WDRs for Sanitary Sewer Systems 5/2/2006 r 1. The Enrollee shall report SSOs to DES, in accordance with California Water Code Section 13271. Office of Emergency Services Phone (800) 852-7550 2. The Enrollee shall report SSOs to County Health officials in accordance with California Health and Safety Code Section 5410 at seq. 3. The SSO database will automatically generate an e-mail notification with customized information about the SSO upon initial reporting of the SSO and final certification for all Category 1 SSOs. E-mails will be sent to the appropriate County Health Officer and/or Environmental Health Department if the county desires this information, and the appropriate Regional Water Board. B. Record Keeping 1. Individual SSO records shall be maintained by the Enrollee for a minimum of five years from the date of the SSO. This period may be extended when requested by a Regional Water Board Executive Officer. 3. All records shall be made available for review upon State or Regional Water Board staffs request. 4. All monitoring instruments and devices that are used by the Enrollee to fulfill the prescribed monitoring and reporting program shall be properly maintained and calibrated as necessary to ensure their continued accuracy; 5. The Enrollee shall retain records of all SSOs, such as, but not limited to and when applicable: a. Record of Certified report, as submitted to the online SSO database; b. All original recordings for continuous monitoring instrumentation; C. Service call records and complaint logs of calls received by the Enrollee; d. SSO calls; e. SSO records; f. Steps that have been and will be taken to prevent the SSO from recurring and a schedule to implement those steps. g. Work orders, work completed, and any other maintenance records from the previous 5 years which are associated with responses and investigations of system problems related to SSOs; h. A list and description of complaints from customers or others from the previous 5 years; and i. Documentation of performance and implementation measures for the previous 5 years. 6. If water quality samples are required by an environmental or health regulatory agency or State law, or if voluntary monitoring is conducted by the Enrollee or its agent(s), as a result of any SSO, records of monitoring information shall include: Monitoring and Reporting Program No. 2006-0003-DWQ Page 5 of 5 Statewide General WDRs for Sanitary Sewer Systems 5/2/2006 a. The date, exact place, and time of sampling or measurements; b. The individual(s)who performed the sampling or measurements; C. The date(s) analyses were performed; d. The individual(s) who performed the analyses; e. The analytical technique or method used; and, f. The results of such analyses. C. Certification t. All final reports must be certified by an authorized person as required by Provision J of the Order. 2. Registration of authorized individuals, who may certify reports, will be in accordance with the CIWQS' protocols for reporting. Monitoring and Reporting Program No. 2006-0003 will become effective on the date of adoption by the State Water Board. CERTIFICATION The undersigned Clerk to the Board does hereby certify that the foregoing is a full, true, and correct copy of a resolution duly and regularly adopted at a meeting of the State Water Board held on May 2, 2006. Song Her Clerk to the Board MINUTES OF PLANNING. DESIGN, AND CONSTRUCTION COMMITTEE MEETING Orange County Sanitation District Thursday, October 5, 2006, at 5:00 p.m. A meeting of the Planning, Design,and Construction Committee of the Orange County Sanitation District was held on Thursday, October 5, 2006,at 5:00 p.m., at the Sanitation District's Administrative Office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: PDC COMMITTEE MEMBERS: Staff Present: Directors Present: Jim Ruth, Interim General Manager Tod Ridgeway, Chair Bob Ghirelli,Acting Assistant General Manager Norm Eckenrode,Vice Chair David Ludwin, Director of Engineering Charles Antos John Linder, Engineering Manager Larry Crandall Matt Smith, Engineering Manager Patsy Marshall Chris Cervellone, Engineering Supervisor Roy Moore Chuck Winsor, Engineering Supervisor Doug Davert, Board Vice Chair Larry Gibson, Engineering Supervisor Steve Anderson Olga Cervantes, Contracts Supervisor Penny Kyle, Committee Secretary Directors Absent: Alberta Christy Others Present: Harry Sidhu Jim Ferryman, Board Chair (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR Committee Chair Tod Ridgeway did not give a report. (5) REPORT OF THE GENERAL MANAGER Jim Ruth, Interim General Manager,did not give a report. PDC Committee Minutes Page 2 October 5, 2006 (6) REPORT OF THE DIRECTOR OF ENGINEERING David Ludwin, Director of Engineering, reported that staff had been recently Interviewed by a senior editor from Engineering News Record, a construction oriented periodical, regarding the Sanitation District's capital program, and the article should be published during October. The Committee was advised that a peer review using the American Society of Civil Engineers had begun on the engineering department's management procedures with regard to the capital program, and a report will be presented to the committee in the near future. Mr. Ludwin also noted that the plans and specifications were almost complete for secondary treatment expansion at Plant 1 and advertising for bids would occur in the next few weeks and bids received in February. (7) REPORT OF GENERAL COUNSEL General Counsel was not present. (8) CONSENTCALENDAR a. Approve minutes of the September 14, 2006 Planning, Design, and Construction Committee Meeting. b. PSA AND AMENDMENT REPORT There were no PSAs and no Amendments approved by the General Manager from August 24 through September 21, 2006. C. FACILITIES ENGINEERING CONSULTANT ACTIVITY REPORT This report is an information only item. d. QUARTERLY GROUNDWATER REPLENISHMENT SYSTEM (GWRS) STATUS REPORT This is an information only item. MOTION: It was moved, seconded, and duly carried to approve the recommended actions specified as Items 8(a)through (d). END OF CONSENT CALENDAR (9) ACTION ITEMS a. PDC06-101 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to accept Plant No. 1, Plant Water VFD Replacement, Job No. SP-94, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Shasta Electric, LP. PDC Committee Minutes v Page 3 October 5, 2006 b. PDCO6-102 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to(1)Approve plans,specifications,and addenda for P1 HR Building Fire Lane Access&Additional Parking, Job No. FE05-17,on file at the office of the Board Secretary; (2) Receive and file bid tabulation; (3) Reject all bids for P1 HR Building Fire Lane Access &Additional Parking;and, (4)Authorize readvertising for P1 HR Building Fire Lane Access & Additional Parking, Job No. FE05-17R. C. PDCO6-103 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 3 to Headworks Improvements at Plant No. 2,Job No. P2-66, with J.F. Shea Construction, Inc.,authorizing an addition of$416,788 and 32 calendar days, increasing the total contract amount to $193,141,700. d. PDCO6-104 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No.29 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37,with Margate Construction, authorizing an addition of$67,329, increasing the total contract amount to $72.827,486. e. PDCO6-105 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to(1) Ratify Change Order No. 1 to Laboratory Rehabilitation, Job No. J-88,with Dalke& Sons Construction, Inc., authorizing an addition of$28,657 and 214 calendar days, increasing the total contract amount to$671,937; and, (2)Accept Laboratory Rehabilitation,Job No. J-88, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Dalke& Sons Construction, Inc. f. PDCO6-106 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to(1) Ratify Change Order No. 12 to Gisler-Redhill Trunk Improvements, Reach "A°, Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler-Redhill North Trunk Improvements, Contract No. 741; and City of Tustin Project Nos. 6106 and 6151 with ARB, Inc., authorizing a deduction of$39,575, reducing the total contract amount to$21,963,535; (2) Ratify a Unilateral Change Order No. 13,authorizing an addition of $439,935, increasing the total contract amount to $22,403,470; and, I PDC Committee Minutes Page 4 October 5, 2006 (3)Accept Gisler-Redhill Trunk Improvements, Reach"A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler-Redhill North Trunk Improvements, Contract No. 741;and City of Tustin Project Nos. 6106 and 6151, as complete,authod2ing execution of the Notice of Completion. g. PDC06-107 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to(1)Approve a budget increase of$38,235 for Supplement No. 1 to the 1999 Strategic Plan Final Program Environmental Impact Report,Job No.J-40-5, for a total project budget of$946,235; and, (2)Approve Amendment No. 5 to the Professional Services Agreement with Environmental Science Associates, providing for additional environmental services for an additional amount of$5,706, increasing the total amount not to exceed $574,206. (10) CLOSED SESSION There was no closed session. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (14) FUTURE MEETINGS DATES The next Planning, Design, and Construction Committee Meeting is scheduled for Thursday, November 2, 2006 at 5:00 p.m. (15) ADJOURNMENT The Chair declared the meeting adjourned at 5:24 p.m. Submitted by: Penny M. Ky e Committee Secretary H:`dePfi9=11W161W\M1nur9s\100508 PDC Minutes Drakdac PDCCOMMITTEE M-be 9Dare To6d.ofDir. 10/05/06 10/25/06 AGENDA REPORT Item Number Item Number i�DCD6-tol 11(b) Orange County Sanitation District ®Utility systems FROM: David Ludwin, Director of Engineering Originator: Alberto Acevedo, Project Manager SUBJECT: PLANT NO. 1, PLANT WATER VFD REPLACEMENT, JOB NO. SP-94 GENERAL MANAGER'S RECOMMENDATION Accept Plant No. 1, Plant Water VFD Replacement, Job No. SP-94, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Shasta Electric, LP. SUMMARY The project included replacing the existing three plant water pump motor drives (VFDs) at Plant No. 1. The Plans and Specifications were completed by SPEC Services, Inc. in November 2004 and the construction contact was awarded to Shasta Electric, LP on February 23, 2005. There are no change orders associated with this project. The contract does include liquidated damages of$500 per day and no bonus provisions. The project is now 100% complete. PRIOR COMMITTEEIBOARD ACTIONS The contract was awarded by the Board of Directors on February 23, 2005. PROJECT/CONTRACT COST SUMMARY Original Contract Price $630,450 Previously Authorized Change Order $ 0.00 This Change Order (Add) $ 0.00 Change Orders to Date $ 0.00 Percent Increase to Date 0.00% Amended Contract Price $630,450 Page 1 BUDGET IMPACT ..� ® This item has been budgeted. (Line item: Section 8, 2004-05 Budget Book, Page 99) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION Contact Schedule Contact start date May 19, 2005 Original contact completion date August 9, 2006 Total number of change orders to date 0 Current contact completion date August 9, 2006 Days subject to liquidated damages 0 ALTERNATIVES N/A CEQA FINDINGS A Notice of Exemption was fled with the Clerk-Recorder of the County of Orange on May 6, 2004, for the completion of the work under this contract. ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report DR:dm:kf RWglobaMgenda Draft ReponsTDMSP-94 AR CON 100506.dao Page 2 BUDGET INFORMATION TABLE PLANT NO. 1 PLANT WATER VFD REPLACEMENT JOB NO. SP-94 (PROJECT CLOSEOUT) ORIGINAL CURRENT PROPOSED PROPOSED FUNDS TRIS ESTIMATED 1 - PROJECT ` PROPOSED TOTAL PROJBCTRASK AUTHORIZED BUDGET REVISED AUTHORO'EDTO AUTHORR TION EXPENDITURE TO BUDGET AUTHORIZATION BUDGET(OG05) (05103) INCREASE BUDGET DATE - REQUEST DATE 1 Ph..1-P dD men[ $ - S 1 ow $ - S 1.000 S two S - $ 1.000 3 1.430 143% Phase 2.PmUmmag Design 3 2,000 S 26,000 S - S 28000 S 26.000 S - 3 28,000 3 28567 111% Phase 3.Dn n 3 345,000 $ 194.000 S -is 154.000 3 194000 S - S 194m 3 233A13 121% Phase 4-Conbuc00n 3 1554D00 3 1,002000 $ 1,002.000 a 3 1,001450 S - S 1.001450 S 321705 an Ph 6-Comm"iwkmg S 6A000 3 64.000 S 64,000 ;" 3 63.wo $ 63,000 3 Toss 11% Phew B-ClweoMl E 23,000 3 23.00D - 3 23AD0 S 23.000 $ 23,000 S 1 W 6% Conti $ 237000 S 237,000 S 237.000 $ - 5 0% PROJECT TOTAL i 2,224,000 S 1,547,000 S - E 1,647,000 '. E 1,303.150 E - $ 1,308950 $ 1,094,170 31% Reimbursable Cos% PROJECT NET $ 2324,DOD 1 $ 1,547,000 1 S - E 1,547,000 k, E 1,306.450 1 E - 3 1,308450 1 S 1,094,1I8 04% Dwi nPSA $ 1150fi4 $ - S 115,081 is' S 115.664 1$ - S 11EMI $ 115,664 100% Do.bvdo0 C.I.d S 630,450 1 E 630,450 ry S 600.450 $ -Is 630A50 E 610.061 96% EOMS:w llw CHANGE ORDER STATUS REPORT PLANT NO. 1, PLANT WATER VFD REPLACEMENT JOB NO. SP-94 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED TIME ITEM DATE COST TO DATE INCREASE TIME TO DATE (DAYS) (DAYS) CONTRACT 5/23/2005 $630,450 $630,450 0 448 448 EDMS 003811768 PDC COMMITTEE Meelinp Dale Ta W.GrDlr. 10105/05 1025M AGENDA REPORT Rem Number Ilem Number PDC(M-102 11(c) Orange County Sanitation District misc.A 1�y support Projects FROM: David Ludwin, Director of Engineering Originator: Christopher MacLeod, Project Manager SUBJECT: P1 HR BUILDING FIRE LANE ACCESS &ADDITIONAL PARKING, JOB NO. FE05-17 GENERAL MANAGER'S RECOMMENDATION (1) Approve plans, specifications and addenda for Pi HR Building Fire Lane Access & Additional Parking, Job No. FE05-17, on file at the office of the Board Secretary; (2) Receive and file bid tabulation; (3) Reject all bids for P1 HR Building Fire Lane Access &Additional Parking; and (4)Authorize readvertising for P1 HR Building Fire Lane Access &Additional Parking, Job No. FE05-17R. SUMMARY • This project creates a 25-foot wide fire lane access west of the Human Resources Building, required by the City of Fountain Valley Fire Department, and creates three new parking spaces out of the adjacent turf area. Additionally, it removes four turf areas within the Plant No.1 process area parking lot replacing them with AC pavement, creating approximately 1,500 sq. ft. of additional parking and maneuvering space; it constructs three speed bumps along Fuentes Drive south of Streed Parkway; it replaces existing high maintenance landscaping adjacent to the Administration Building with low maintenance plants and hardscape; it adds 17 parking spaces along Streed Parkway; and it reconfigures the Administration Building parking lot to accommodate the proposed Ellis Pump Station project. • The contract performance criteria requirements were developed by Sanitation District staff. These requirements were conformed into a bid document that was publicly advertised for bid. • One bid was received on August 8, 2005. Information summary for Job No. FE05-17 budget and bid is as follows: Project Budget: $ 599,885 Construction Budget: $ 500,000 Engineer's Estimate: $ 443,000 Sole Bid: $ 440,000 Number of Bids: 1 Pagel • After bidding, District staff contacted all five of the bid document holders. In general, the bidders believed the project had become too complicated for them (paving contractors) with addition of the landscape work. A subsequent advertisement should entertain a different group of bidders with the ability to completely perform both landscape and paving activities. • Based on the Contracts Administration Bid Evaluation Memo, wherein the sole bid was found to not be a responsive bid, the Director of Engineering recommends rejecting all bids. PRIOR COMMITTEE/BOARD ACTIONS N/A PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ® This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION None ALTERNATIVES Accept the bid and negotiate with a new contractor to the District to cure the bid presented for this project. CEQA FINDINGS Exempt under Section 15301 — Existing Facilities. ATTACHMENTS 1. Budget Information Table 2. Bid Tabulation 3. Bid Summary CM:bm EDMS:003815364 WntglabahAgenda Draft Rep ;IslPDCWE05-17 Agenda Repod(Reject Bids 20M08-23).dw Page 2 BUDGET INFORMATION TABLE P1 HR BUILDING FIRE LANE ACCESS AND ADDITIONAL PARKING JOB NO. FE05-17 ORIGINAL CURRENT PROPOSED PROPOSED FUNDS THIS PROPOSED ESTIMATED ESTIMATED PROJECTIPHASE AUTHORIZED PROJECT BUDGET REVISED AUTHORIZED TO AUTHORIZATION TOTAL EXPENDITURE UPENDED TO BUDGET BUDGET INCREASE IOECREASE BUDGET DATE REQUEST AUTHORIZATION TO DATE DATE(%( Phase 1 -Pmject Devebpmenl S S - S - $ - S Phase 2-Prslimmar Design S - S - 5 - $ $ - S - S - 5 Phase]-Desgn S 24.405 $ 57205 $ - S 57.205 S 57.205 S - S 57.205 S 61.900 108% Phase C-Constmcbon S 141,470 S 542.680 $ - S 542,680 5 42.680 5 - S 42,680 S 2,800 7% Phase 5-Commissionirg S - 5 - S - $ S - S - $ - S Phau6-Gbu-0ut S - 5 - S - S S - S - S - S Phase 7-CanBrperwy S 16,800 $ - $ - S PROJECT TOTAL S 182.675 S 599.885 S - $ 599,885 S 99.885 S - $ 99,885 $ 64,700 0% Reimbursable Casts PROJECT NET S 182.675 S 599.865 1 $ - S 599.005 I I $ 99.885 1 S - S 99,885 1 S 6,11.700 1 0% PSA/Co.bact Desgn PSA(COSD In-Fbusel $ - S - S - $ $ - 8 - $ - $ Consbuclion Con9act S 112.000 $ 500,000 1$ - S 500,000 11 S - IS EDMS=815365 FEO ll&U2M HmnMm Te pv 1.1, 0 ORANGE COUNTY SANITATION DISTRICT BID TABULATIONS CAPITAL IMPROVEMENTS PROGRAM CONSTRUCTION CONTRACTS JOB NO. FE05-17 PLANT NO. 1 HR BUILDING FIRE LANE ACCESS &ADDITIONAL PARKING August 8, 2006 11:00 a.m. Total Addenda: 6 Engineer's Estimate: $443,000 Budget: $500,000 CONTRACTOR TOTAL BID 1. Big Ben, Inc. $ 440,000 The Bid Evaluation Team has determined that Big Ben, Inc. is a non-responsive bidder. A recommendation is made to reject the bid subject to concurrence of the Board of Directors. Michele Stitzel SENIOR CONTRACT ADMINISTRATOR Contracts, Purchasing & Materials Management MS:CM:II EDMS:0 MIU89 Page 1 d 1 SCHEDULE OF PRICES COMPARISON File code 7 a.4a BIB Ban,Inc. COMPANY NAME COMPANY NAME Item Approx. Oty Unit Total Unit Total Unit Total No. Price Price Price Price Price Price 1 1 Lump Sum $25,000.00 $ 25.000.00 $ $ - $ - $ - 2 1 Lump Sum $ 409,000.00 E $ - $ - $ - 3 1 Lump Sum $ 2,000.00 $ 2,000.00 4 1 Lump Sum $ 3,000.00 $ 3.000.00 5 1 Lump Sum $ 1,000.00 $ 1,000.00 'Add (+)or Delete (-) $ - $ - $ - YP�IAm`Iltito► 1�fE .g c It 440.*-W 1 $ . $, Page 1 of 1 Revision 082205 l PDC COMMITTEE Meeting Date TO ad.o(Dir. 10/06/06 10/26/06 AGENDA REPORT Item Number Item Number PDC06-103 11(d) Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Pam Koester, CIP Project Manager SUBJECT: HEADWORKS IMPROVEMENTS AT PLANT NO. 2, JOB NO. P2-66 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 3 to Headworks Improvements at Plant No. 2, Job No. P2-66, with J.F. Shea Construction, Inc., authorizing an addition of$416.788, and 32 calendar days, increasing the total contract amount to $193,141,700. SUMMARY • Job No. P2-66 provides for the construction of a new 340 mgd Headworks facility which includes new odor control facilities and a new power facility (Power Building E). • Carollo Engineers prepared the plans and specifications and the contract was awarded to J.F. Shea Construction, Inc. on May 25, 2005. • Change Order No. 3 includes seven items of added work, three items of deleted work, and a time extension. There are two reimbursable design errors and five nonreimbursable design errors associated with this change order. Liquidated damages for this contract are $6,000 per day and no bonus provisions. The project is now 25% complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on May 25, 2005. Please refer to the attached Change Order Status Report for information on all previous change orders. PROJECTICONTRACT COST SUMMARY Original Contract Price $ 192,296,073 Previously Authorized Changes $ 428,839 This Change (Add) $ 416,788 Change Orders to Date $ 845,627 Percentage Increase to Date 0.44% Amended Contract Price $ 193,141,700 aw,•� w� Page 1 BUDGETIMPACT ® This item has been budgeted. (Line item: Section 8- Page 50) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item). ADDITIONAL INFORMATION Contract Schedule Contract Start Date September 15, 2005 Original Contract Completion Date February 8, 2011 Total Number of Change Orders to Date 3 Current Contract Completion Date March 12, 2011 Actual Contract Completion Date N/A Days subjected to Liquidated Damages N/A Change Order No. 3 Content Item No. Description Amount Days Type 1 Pipe Encasement Changes $2,821 0 Nonreimbursable Design Error 2 Cover Plate Modification $6,128 0 Nonreimbursable Design Error Staff Requested Design 3 Checker Plate Changes $1,790 0 Change Lighting Deletion on Access Staff Requested Design 4 1 Road ($45,230) 0 1 Change 5 Additional Horizontal Rebar $13,367 0 Nonreimbursable Design Error Roof and Drain Pipe Staff Requested Design 6 Changes ($28,160) 0 Change 36-Inch Storm Drain 7 Encasement $13,747 0 Nonreimbursable Design Error Seal Emergency Sand Boil 8 #01 $228,160 32 Reimbursable Design Error Seal Emergency Sand Boil 9 #02 $219,342 0 Reimbursable Design Error 10 Provision of Kirk Keys $8,403 0 Nonreimbursable Design Error Total Change Order No. 3 $416,788 32 Item No. 8 involves additional costs and a time extension of 32 days to the contract. On December 29, 2005, a sand boil developed within the floor of the 132-66 excavation at the location of an exploratory soil boring drilled during design. This occurrence allowed Page 2 water from the confined Talbert Aquifer to flood the construction site and stop activities on the critical path of the construction schedule. The Contractor initiated emergency work to locate additional materials, install a 65-foot long, 48-inch casing pipe vertically to contain the flowing groundwater and seal the hole using tremmie grout methods. The incident appears to have been caused by the failure to properly seal the exploratory soil boring. This item is considered a reimbursable design error and the Sanitation District will be seeking reimbursement from the design consultant. Item No. 9 involves additional costs to the contract. On June 7, 2006, a sand boil developed within the floor of the P2-66 excavation at the location of an exploratory soil boring drilled during design, allowing water from the confined Talbert Aquifer to flood the construction site. The Contractor initiated emergency work to locate additional materials, install a 65-foot long, 48-inch casing pipe vertically to contain the flowing groundwater and seal the hole using tremmie grout methods. Unlike the previous occurrence, no time delay was incurred to the project schedule as other activities on the critical path continued. The incident appears to have been caused by the failure to properly seal the exploratory soil boring. This item is considered a reimbursable design error and the Sanitation District will be seeking reimbursement from the design consultant. ALTERNATIVES None CEQA FINDINGS Replacement of the Plant No. 2 Headworks was not included in the 1999 Strategic Plan Program Environmental Impact Report (EIR). A subsequent EIR to the 1999 Strategic Plan Program EIR was approved by the Sanitation District's Board of Director in April 2004. ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order Performance Report 4. Change Order AA:TH:dm:lg:eh:lg H:WgloS Mgenda Draft RepodsWDC%PM6 AR CO# 100506.do ...e. ovo 3 Page 3 BUDGET INFORMATION TABLE HEADWORKS REPLACEMENT AT PLANT NO. 2 JOB NO. P2-66 ORIGINAL CURRENT PROPOSED PROPOSED FUNDS THIS PROPOSED ESTIMATED ESTIMATED PROJECTIPHASE AUTHORIZED PROJECT BUDGET REVISED AUTHORIZED TO AUTHORIZATION TOTAL EXPENDITURE EXPENDED TO BUDGET BUDGET INCREASE BUDGET DATE REGUEST AUTHORIZATION TO DATE DATE(%) /DECREASE Phase l-Proect Devela ment S 57,999 5 64398 S 64.398 S 64398 S 64.398 5 64.398 100% Phase 2-Prelimehaq DeaW S 92.400 S 1903]23 5 3,903.723 5 3.903.723 S 3,903.723 S 3.903,723 100% Phase 3-Design S 45OA01 $ 14,995.507 S 14,995.607 $ 14.995.fi02 $ 14.995.W7 S 14,975.078 100% Phase 4-Construction S 1399.600 S 218,655,712 S 416.788 S 219,072500 S 2111.655.712 S 416.788 S 219.072.500 $ 40894,895 19% Phase 5-Commissom $ 8.580,219 S 8,580.219 $ 8580.219 S 8.580319 S 17.386 11% Phase 6-Close-Out $ 216941 S 216.941 5 216.941 $ 216.941 S 238 m Phase]-Ccnbn enry S 11345000 S 416.788 S 10.928212 $ PROJECT TOTAL 5 2400400 $ 2579761600 S - 5 257 761 600 S 246.416.600 5 416.788 S 246.833.388 S 59,858,718 24% Reimbursable Costs PROJECT NET S 2400.400 S 257,761,600 S - $ 257,761fi00 I I S 246.41600 S 416,288 $ 246.533,388 S $9.858715 24% PSA/Contract iDeseanPSA $ 26,740.004 S 26.740004 11 S 26.740.004 S 26.740.004 Conslution ConMwB 3 192.724,912 S 416,760 S 193.141 700 11 S 192.724.912 S 416.788 $ 193.141700 EDMS 0 MIM10 CHANGE ORDER STATUS REPORT Headworks Improvement at Plant No. 2 Job No. P2-66, Change Order No. 3 CUMULATIVE AUTHORIZED AUTHORIZED TIME APPROVAL CONTRACT CONTRACT COST PERCENTAGE ITEM DATE COST TO DATE INCREASE/ TIME TO DATE (DAYS) (DAYS) DECREASE CONTRACT $192,296,073 $192.296,073 0.00 1973 1973 CO NO. 1 4/21/2006 $72,192 $192,368,265 0,04% 0 1973 CO No. 2 5/24/2006 S356,647 S192.724.912 0.22% 0 1973 CON,. 3 1 Pe1tli19 1 $416,788 1 $193,141,700 0.44% 1 32 EDMS: 003815503 CHANGE ORDER PERFORMANCE REPORT HEAOWORKS IMPROVEMENTS AT PLANT NO,2. JOB NO.P2.86,CHANGE ORDER NO.3 CoNmdor:JF SHEA,CONSTRUCTION,INC. Project Cetopq EXPANSION Design ConsuBenl:CARDLLO ENGINEERS ConVad%Complete'.25% Od9lnal Contract Pdoe: $192296.0" CHANGE ORDER TYPES TRACKED INFORMATION OM.Y Relrehunable Design NoroRelabumabm Subbdal CO TTPn Me.ContlMon MMRpuesmdCMnge Ene Design Errors Tracked' me, Taltl re rro CMnge ONere Ea 0.00% I$75,180) 41.M% S447,SD2 0.23% $44,466 0.02% $416,768 0,22% $0 0.00% 5416.]88 0.22% Bile ParlOd Change OMmb 512.216 0.01% $22.494 0.01% so 0.00% $394,12] 02=% $428,839 0.22% $0 0.00% 5428,839 0.22% Dam Change Order Tobl $12.210 0.01% ($52,686) 4.03% S447,502 0.23% 54M,503 0. %1 5846,627 0.44% $0 0.00% S845,627 0.44% program <3.00% e1.00% DDM <1.00% <5.0m 0.00% <a.00% Pedorreence Goola The CMrpe ONer ManepareaH PM trerka me prem®rq rourd,n9e weer 12Pee Version W112006 EDM6'. DMWlWW5 Page 1 of 7 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728.8127 CHANGE ORDER Contractor: J.F. Shea Construction Inc C.O. No.: Three(3) Date: October 5. 2006 Job: Plant No.2 Headworks Replacement Job No P2-66 Consultant: Carollo Engineers Amount of this Change Order (Add) $416,788.00 In accordance with contract provisions,the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. ITEM 1 —PIPE ENCASEMENT CHANGES This item is for labor, material, and equipment to change the size of the reinforcing steel from#4 bars to#6 bars contained in 113.5 linear feet of concrete encasement around the 108-inch Primary Effluent (PE) pipeline between STA 10+23.28 and STA 11+36.78. The change was required to correct the original design that depicted inadequate longitudinal reinforcement. The work associated with this change order item was performed on a "time and material basis" pursuant to Section 44 C (2) of the General Requirements(Reference FCO-P266-8). ADDED COST THIS CHANGE ORDER ITEM: $2,821.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 2—COVER PLATE MODIFICATION This item is for labor, material, and equipment to add stainless steel nuts and fabricated I'rfting handles for placing or removing the galvanized steel deck cover plates for Buildings 3, 5, and 6. The added work was required to allow removal of the heavy plates by equipment such as a forklift. The removal of the cover plates is necessary to permit access for maintenance of equipment below. The work associated with this change order item was negotiated with the Contractor pursuant to Section 44 C (1)of the Contract General Requirements(Reference FCO-P266-9 and J.F. Shea's cost proposal dated April 19,2006). ADDED COSTS THIS CHANGE ORDER: $6,128.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days Page 2 of 7 ORANGE COUNTY SANITATION DISTRICT 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction, Inc. C.O. No.: Three 3 Date: October 5, 2006 Job: Plant No. 2 Headworks Replacement, Job No. P2-66 Consultant: Carollo Engineers ITEM 3—CHECKER PLATE CHANGES This Rem is for labor, material and equipment to substitute 3/8-inch,type 304 stainless steel checker plate in lieu of specified 1/2-inch,type 316 stainless steel checker plate. The work was required since the specified 1/2-inch, Type 316 stainless steel checker plate was not available. This Rem also includes modifications to improve the method of attaching the plates to the pavement. The work associated with this change order Rem resulted in a credit that was negotiated with the Contractor pursuant to Section 44 C (1) of the Contract General Requirements (Reference FCO-P266-11 and J.F. Shea's cost proposal dated March 27, 2006). ADDED CREDIT THIS CHANGE ORDER: ($1,790.00) TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days ITEM 4—LIGHTING DELETION ON ACCESS ROAD This Rem involves the deletion of the road lighting and associated power(duct bank)along the temporary access road. Staff determined that it would be cost effective to delete this work after R was determined that the lighting was not necessary for a temporary access road and would conflict with the future construction of the new secondary treatment facilities (Project P2-90) scheduled to begin construction in 2007. The work associated with this change order Rem resulted in a credit that was negotiated with the Contractor pursuant to Section 44 C (1) of the Contract General Requirements (Reference FCO-P266-12 and J.F. Shea's cost proposal dated January 23, 2006). ADDED CREDIT THIS CHANGE ORDER: ($45,230.00) TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days ITEM 5—ADDITIONAL HORIZONTAL REBAR This Rem is for labor, material,and equipment to install additional horizontal reinforcement at the Influent Metering Structure(Building 2), Grit Basins(Building 6), Primary Influent Metering Structure (Building 9), and Waste Side Stream Pump Station C (Building 14). The work was necessary to correct the omission of required horizontal reinforcement steel in the original contract drawings. The work will ensure proper structural integrity at the concrete slab to wall joints. The work associated with this change order item was negotiated with the Contractor pursuant to Section 44 C (1)of the Contract General Requirements (Reference FCO-P266-13 and J.F. Shea's cost proposal dated June 1, 2006). ADDED COST THIS CHANGE ORDER: $13.367.00 r Page 3 of 7 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction, Inc. C.O. No.: Three 3 Date: October 5, 2006 Job: Plant No. 2 Headworks Replacement, Job No. 132-66 Consultant: Carollo Engineers TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days Page 4 of 7 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction Inc. C.O. No.: Three 3 Date: October 5. 2006 Job: Plant No. 2 Headworks Replacement Job No. P2-66 Consultant: Carollo Engineers ITEM 6—ROOF AND DRAIN PIPE CHANGES This item is for labor, material, and equipment to provide No Hub Cast Iron Soil Pipe(HSP)for exposed floor and roof drains (that are less than or equal to 4 inches diameter) in lieu of the specified Ductile Iron Pipe(DI)for all locations except the Ferric Chloride and Odor Control Facilities, where the pipe material shall remain PVC. The substitution work was requested by the contractor since the specified DI pipe is difficult to obtain for the required 3-inch floor drain, and although available in the 4-inch size for the roof drains, No Hub Cast Iron Soil pipe is an acceptable and less costly aRemative for drains equal to or less than 4 inches in diameter. The work associated with this change order item resulted in a credit that was negotiated with the Contractor pursuant to Section 44 C (1)of the Contract General Requirements(Reference FCO-P266-15 and J.F. Shea's cost proposal dated May 11, 2006). ADDED CREDIT TO THIS CHANGE ORDER: ($28,160.00) TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days ITEM 7-36-INCH STORM DRAIN ENCASEMENT This Rem is for labor, material, and equipment to provide 16 linear feet of reinforced concrete encasement around the 36-inch storm drain pipe between STA 11+60 and STA 11+76 where it crosses beneath the new 108-inch PE pipeline. The work was required since the original contract drawings indicate only eight inches of vertical separation between the new 108-inch PE RCP and the new 36-inch storm drain beneath R.This vertical separation is inadequate to utilize only native material as backfill. In order to protect the 36-inch storm drain pipe located beneath the heavier 108- inch pipe above it,the lower pipe must be encased in reinforced concrete. The work associated with this change order Rem was negotiated with the Contractor pursuant to Section 44 C (1) of the Contract General Requirements(Reference FCO-P266-16 and J.F. Shea's cost proposal dated June 5, 2005). ADDED COST TO THIS CHANGE ORDER: $13,747.00 TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days Page 5 of 7 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction, Inc. C.O. No.: Three 3 Date: October 5. 2005 Job: Plant No.2 Headworks Replacement, Job No. P2-86 Consultant: Carollo Engineers ITEM 8—SEAL EMERGENCY SAND BOIL#01 This item is for labor, material,and equipment to respond to an emergency situation. This work was necessary after a sand boil developed within the floor of the P2-66 excavation on December 29, 2005 in the vicinity of Bore Hole 1 (BH-01), a soil boring drilled in 2001 during project design, allowing water from the deeper, confined Talbert Aquifer to flow into the bottom of the construction site, stopping excavation. The work included site preparation and vertical installation of a 65-foot long,48-inch diameter casing pipe at the sand boil to contain the flowing groundwater, stabilization of the soil near the sand boil, and drilling/sealing operations using tremmie grout methods to stop the water, seal the bore hole and immediate existing voids. Approximately 10 cubic feet of grout was used to seal the hole. The work also included drilling an observation well from ground surface near the sand boil into the confined Talbert Aquifer to permit monitoring the pressure of the confined aquifer. In addition to the costs involved with stopping the water,critical path activities including excavation of the project ske were delayed 32 days. Due to the urgency of the situation, this work was performed on a"time and material basis"pursuant to Section 44 C (2)of the General Requirements (Reference FCO-P266- 3). ADDED COST TO THIS CHANGE ORDER: $228,160.00 TIME EXTENSION THIS CHANGE ORDER: 32 Calendar Days ITEM 9—SEAL EMERGENCY SAND BOIL#02 This item is for labor, material, and equipment to respond to an emergency situation. This work was necessary after a sand boil developed within the floor of the P2-66 excavation on June 7,2006 in the vicinity of Bore Hole 2 (131-1-02),a soil boring drilled in 2001 during project design, allowing water from the deeper, confined Talbert Aquifer to flow into the bottom of the construction site, stopping excavation. The work included site preparation and vertical installation of a 65-foot long,48-inch diameter casing pipe at the sand boil to contain the flowing groundwater, stabilization of the soil near the sand boil,and drilling/sealing operations using tremmie grout methods to stop the water, seal the bore hole and immediate existing voids. Approximately 10 cubic feet of grout was used to seal the hole. Unlike the previous occurrence, no time delay was incurred to the project schedule as other activities on the critical path continued. Due to the urgency of the situation,this work was performed on a"time and material basis" pursuant to Section 44 C (2) of the General Requirements(Reference FCO-P266.10) ADDED COST TO THIS CHANGE ORDER: $219,342.00 TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days I Page 6 of 7 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction, Inc. C.O. No.: Three 3 Date: October 6 2006 Job: Plant No. 2 Headworks Replacement, Job No. P2-88 Consultant: Carollo Engineers ITEM 10-PROVISION OF KIRK KEYS This item is for labor, material, and equipment to provide and install seven Kirk Keys Interlocks between the Medium Voltage Variable Frequency Drives(VFDs) and respective medium voltage feeder breakers. The Kirk Keys are a safety device that physically prevents maintenance personnel from exposure to an electrical danger unless power is disconnected first (the Kirk Keys prevent the VFD door from being opened if the switchgear feeder circuit breaker is closed). The work was required since the Kirk Keys were not shown on the original contract drawings and were required to provide a safe operating system. The work associated with this change order Rem was negotiated with the Contractor pursuant to Section 44 C (1)of the Contract General Requirements(Reference FCO-P266-19 and J.F. Shea's cost proposal dated June 26, 2006). ADDED COST TO THIS CHANGE ORDER: $8,403.00 TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days TOTAL ADDED COST TO THIS CHANGE ORDER: $416,788.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 32 Calendar Days Page 7 of 7 ORANGE COUNTY SANITATION DISTRICT 108"ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction Inc. C.O. No.: Three 3 Date: October 5, 2006 Job: Plant No. 2 Headworks Replacement Job No P2-66 Consultant: Carollo Engineers The additional work contained within this change order cannot be performed incidental to the prime work and within the time allotted for the original contract. It is therefore mutually agreed that a 32 day extension of time to perform the work is required for this change order, and that no direct or indirect, incidental or consequential costs, expenses, losses, or damages have been or will be incurred by the Contractor, except as expressly granted and approved by this change order. SUMMARY OF CONTRACT TIME Original Contract Date September 15, 2005 Original Contract Time: 1973 Calendar Days Original Completion Date: February 8,2011 Time Extension this C.O.: 32 Calendar Days Total Contract Time Extension: 32 calendar Days Revised Contract Time: 2005 Calendar Days Revised Final Completion Due Date: March 12, 2011 Time Subject to Liquidated Damages: N/A Actual Final Completion Date: N/A Original Contract Price $192,296,073.00 Prev.Authorized Changes $ 428A39.00 This Change (ADD) $ 416,788.00 Amended Contract Price $193,141,700.00 i Page 8 of 8 ORANGE COUNTY SANITATION DISTRICT 108"ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction. Inc. C.O. No.: Three(3) Date: October 5. 2006 Job: Headworks Improvements at Plant No. 2.Job No. P2-66 Consultant: Carollo Enaineers Board Authorization Date: October 25, 2006 ORANGE COUNTY SANITATION DISTRICT Recommended by: Pam Koester Date CIP Project Manager Approved by: David A. LudvAn P.E. Date Director of Engineering Accepted by: J.F. SHEA CONSTRUCTION, INC. Contractor Date EMS 003815473 1 r PDC COMMITTEE Meebm,Date To M.ofoir. 10/05/06 10/25/06 AGENDA REPORT Item Number Item Number PDC06-104 I1(e) Orange County Sanitation District Primary Treatment FROM: David Ludwin, Director of Engineering Originator: Michael Puccio, CIP Project Manager SUBJECT: PRIMARY CLARIFIERS 16-31 AND RELATED FACILITIES, JOB NO. P1-37 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 29 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of $67,329, increasing the total contract amount to $72,827,486. SUMMARY • Job Number P1-37, Primary Clarifiers 16-31 and Related Facilities, includes the construction of 16 new primary clarifiers with all support equipment, improvements to existing Primary Clarifiers 6-15, and improvements to Primary Clarifiers 1-5. • Brown and Caldwell prepared the plans and specifications and the contract was awarded to Margate Construction on October 24, 2001. • This change order includes five items of work and one credit item. There are three nonreimbursable design errors and one reimbursable design error associated with this change order. Liquidated damages on this project are $3,000 per day and there are no bonus provisions. The project is 95% complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on October 24, 2001. Please refer to the attached Change Order Status Report for more information on previous change orders. PROJECTICONTRACT COST SUMMARY Original Contract Price $ 70,366,000 Previously Authorized Changes $ 2,394,157 This Change Order (Add) $ 67,329 Change Orders to Date $ 2,461,486 Percentage Increase to Date 3.50 % Amended Contract Price $ 72,827,486 1 i\ BUDGETIMPACT ® This item has been budgeted. (Line item: Section 8, CIP, P1-37, Page 52) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION Contract Schedule Contract Start Date January 7, 2002 Original Contract Completion Date November 7, 2005 Total Number of Change Orders to Date 29 Current Contract Completion Date February 15, 2007 Actual Completion Date N/A Days Subject to Liquidated Damages 0 Change Order No. 29 Content Item No. Description Amount Days Type Equipment Loop Tag Number ID Staff Requested 1 Plates 1,997 0 Design Change Human Machine Interface Cabinet Nonreimbursable 2 Shelves 395 0 Design Error Primary Clarifier 5 Structural Nonreimbursable 3 Concrete Modifications 58,586 0 Design Error Reducing Grounding Conductor Nonreimbursable 4 Size for MCCs "T" and "U" 6,443 0 Design Error Reroute Sanitary Drain Line for Reimbursable Design 5 Eastside Control Room Toilet 4,421 0 Error 6 Sump Pump Panel Modifications 8,373 0 Unknown Conditions Total Change Order $67 329 0 ALTERNATIVES No alternatives are proposed. CEQA FINDINGS This project was included in the Strategic Plan EIR that was certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. 2 r ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order Performance Report 4. Change Order MP:el:kf H:WepBagendalBoard Agenda ReW tet2008 Board Agenda RemMiA l W6gtem i t(e).P1-37.dw 3 BUDGET INFORMATION TABLE Primary Clarifiers No. 16-31 and Related Facilities Job No. P1-37 ORIGINAL CURRENT PROPOSED PROPOSED FUNDS THIS PROPOSED ESTIMATED ESTIMATED PROJECT/PHASE AUTHORIZED PROJECT BUDGET REVISED AUTHORIZED AUTHORIZATION TOTAL EXPENDITURE TO EXPENDED BUDGET BUDGET INCREASE BUDGET TO DATE REQUEST AUTHORIZATION DATE TO DATE(%) Phase 1-Proect Development $ 175,062 $ 175,062 S 173.000 $ 173.000 S 173.000 lam Phase 2-Pmlmnary Design $ 317.201 S 317.201 S 317.000 5 317.000 S 317.000 100% Phase 3-Des' n 5 4,626,092 5 4.626,092 S 4.595,000 S 4.595.000 6 4,626,092 101% Phase 4-Constmdion S 84,976,205 $ 67.329 $ 85.043,535 S 0,188.174 S 67,329 S 83.255.503 $ 79,089.381 96% Phase 5-Commissioning $ 330.209 S 330,209 S 396.000 5 396,000 S 117.183 30% Phase 6-Closeout S 62.541 S 62.541 S 61.000 S 61.000 E 14,978 25% Phase]-Conlin en S 439.697 $ 67.329) S 372,368 5 PROJEQTTOTAL S - S 90.927008 S - S 90,927.008 S 88730,174 S 67,329 S 88,797.503 S 84.337.634 95% Reimbursable Costs PROJECT NET E - $ 90,927.008 1$ - $ 90.927.008 1 5 80,730.174 1 $ 67,329 S 88.797,503 1 S 84,337.634 1 95% PSA/Contract Dei n PEA $ 6.787.436 1 S 6,787.436 11 S 6787.436 1 1 5 6.787,436 1 S 6,089.418 9096 Construction Contract $ 72.760.157 S 67.329 S 72.827.486 S 72.760.157 S 67.329 S 72,827,486 $ 68.891.585 95% EDMS:0OU15296 CHANGE ORDER STATUS REPORT PRIMARY CLARIFIERS 16-31 AND RELATED FACILITIES JOB NO. P1-37 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZEDTIME ITEM DATE COST TO DATE INCREASE TIME TO DATE(DAYS) (DAYS) CONTRACT 62311999 $ 70,366,000.00 $ 70,366.000.00 O.DO 1400 1400 CO NO.1 1211WMOI $ 0.00 $ 70.358,000.00 0.00 0 1400 CO NO.2 8I12002 $ 75,214.00 $ 70,441.214.00 0.11 49 1449 •'CO NO.3 10212002 $ 48,738.00 $ 70,489,950.00 0.18 0 1449 CO NO.4 12/1812002 $ 356,059.00 $ 70.848,009.00 OAS 82 1531 CO NO.5 2282003 $ 33,527.00 $ 70,879,536.00 0.73 0 1531 CO NO.6 4232D03 $ 54,992.DO $ 70,934,528.00 0.81 21 1552 CO NO.7 8252003 $ 14.750.00 $ 70.949,278.00 0.83 0 1552 CO NO.8 8272003 IS 5,353.00 It 70,954,641.D0 0.84 0 1552 CO NO.9 10222003 IS 187,452.00 $ 71.142.093.00 1.10 0 1552 CO NO. 10 1I1IWD03 $ 56,041.00 $ 71,198,134.OD 1.18 0 1552 CO NO. 11 12/42003 $ 20,680.00 $ 71,218.814.00 1.21 0 1552 CO NO. 12 22520D4 $ 22,390.00 $ 71,241.204.00 1.24 0 1562 CO NO. 13 3242004 $ 784.00 $ 71,241,988.00 1.24 0 1552 CO NO. 14 5282004 $ 67,455.00 $ 71.309,443.00 1.34 0 1552 CO NO. 15 10272004 $ 67,937.00 $ 71,377,380.00 1.44 143 1695 CO NO. 16 121152004 $ 160,121.00) $ 71217.259.00 121 0 1695 CO NO.17 2232005 $ 127,478.00 $ 71,344,737.D0 1.39 0 1695 CO NO. 18 3232005 $ 61.690.00 $ 71.406,427.00 1.48 0 1695 CO NO.19 4272005 $ 116 710.00 71 523137.00 1.64 0 1695 CO NO.20 5/252005 84 955.00 71 608 092.00 1.T7 28 1723 CO NO.21 7202005 100 648.00 $ 71 708 740.0D 1.90 0 1723 CO NO.22 9262005 $ 48 078.00 $ 71 758 818.00 1.97 0 1723 CO NO.23 102612005 $ 117648.00 $ 71874,488.00 2.14 0 1723 CO NO.24 12212005 $ 97 562.00 $ 71 972 028.00 2.28 0 1723 CO NO.25 2=006 $ 118 822.DO $ 72 088 850.00 2.44 0 1723 CO NO.ZB 5242008 1 $ 272 749.00 $ 72 361 599.00 2.84 142 IL CO NO.27 6282006 1 314 921.00 $ 72 676 520.00 3.28 0 1865 CO NO.28 9272006 $ 83,637.00 $ 72,760,157.00 3.40 0 1885 8+A6ro,' •• Approved by PDC Committee per delegated authority by Board Resolution 99-23 Approved by General Manager per delegated authority by Beard Resolution 99-23 EDMS' 003815293 f CHANGE ORDER PERFORMANCE REPORT PRIMARY CLARIFIERS 16-31 AND RELATED FACILITIES JOB NO.P147,CHANGE ORDER NO.29 Contractor:MARGATE CONSTRUCTION Project Type:PLANT EXPANSION Design Consultant:BROWN S CALDWELL Contract%Complete: 96.13% Original Contract Price: $70,355,000 CHANGE ORDER TYPES TRACKED INFORMATION ONLY Unshaven Condition Stan Requested Reimbursable Design Non-Relmbumble Subtotal CO Tylroa Change Errors Design Emom Tracked' Other Totel Change Orders to $738,165 1.06% $11,695 0.02% $189,499 0.27% $1,540,481 2.19% $2,437,411 3.52% Date ($85,691) -0.12X $2,351,720 3.40% Change Orden $6,373 0.01% $1,997 0.00% $4,421 0.01% $52,538 0.07% $67,329 0.10% $0 0.00% $67,329 0.10% i P Change Order Total $746,538 1.06% $13.692 0.02% $193'920 0.28% $1.593.027 2.26% $2,547,177 3.82% ($85,fi91) -0.12% $2,461,486 3.50% 'The Change Order Management Plan tracks the premding four change order ypee EOMS:003815392 v Page 1 of 5 ORANGE COUNTY SANITATION DISTRICT 108"ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY,CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction, Inc. C.O. No.: Twenty Nine(29) Date: October 25, 2006 Job: Primary Clarifiers 16-31 and Related Facilities, Job No. P7-37 Consultant: Brown and Caldwell Amount of this Change Order(Add)(Deduct) $67,329.00 In accordance with contract provisions,the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. ITEM 1 —EQUIPMENT LOOP TAG NUMBER ID PLATES This item compensates the Contractor for providing additional equipment loop tag number ID plates. This applies to equipment whose loop tag numbers were changed by OCSD after specified ID plates were fabricated per contract. This change was done to accommodate new equipment tagging standards that were not known in design. The work was accomplished on Contractor's force account pursuant to Section 48(B) 2 of the General Requirements(Reference FCO-P137-74). ADDED COST THIS CHANGE ORDER ITEM: $1,997.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 2—HUMAN MACHINE INTERFACE CABINET SHELVES This item provides for the purchase and installation of three new shelves for the Human Machine Interface(HMI)cabinets to be installed under the P1-37 contract. The contract drawings did not provide for a shelf for the Virtual Address Extension (VAX)work station to sit on in the HMI cabinets. The drawings showed the VAX work stations mounted vertically to the interior wall of the cabinet. Vertical mounting could result in failure of the work stations internal hardware. This shelf allows the VAX work station to sit flat up off of the floor of the cabinet. The work was accomplished on Contractor's force account pursuant to Section 48 (B) 2 of the General Requirements (Reference FCO-P137-252). ADDED COST THIS CHANGE ORDER ITEM: $395.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Y Page 2 of 5 ORANGE COUNTY SANITATION DISTRICT 108" ELLIS AVENUE,P.O. BOX 8127 FOUNTAIN VALLEY,CALIFORNIA 92728.8127 CHANGE ORDER Contractor: Margate Construction, Inc. C.O. No.: Twenty Nine(29) Date: October 25, 2006 Job: Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37 Consultant: Brown and Caldwell ITEM 3—PRIMARY CLARIFIER 5 STRUCTURAL CONCRETE MODIFICATIONS This item provides for structural modifications to the concrete wall of Primary Clarifier 5 in the areas where the new aluminum flat cover trusses will be bearing on the tank wall. During the submittal process for the covers, it was determined by the Sanitation District's design consultant, Brown and Caldwell,that the upper portions of the existing clarifier walls are inadequate to withstand the lateral forces off the cover. This change provides for construction of 16 new concrete pilasters cast integrally with the existing clarifier wall at the location where each cover support truss intersects the clarifier wall. This change will adequately transfer the new cover loads to the clarifier structure. Similar structural modifications for Clarifiers No. 3 8 No. 4 are required and will be included in future change orders. The work was accomplished on Contractor's force account pursuant to Section 48 (B) 2 of the General Requirements(Reference FCO-P137-326). ADDED COST THIS CHANGE ORDER ITEM: $58,586.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 4—REDUCING GROUNDING CONDUCTOR SIZE FOR MCC'17 AND"U" This hem provides for a credit to OCSD for reducing the size of four equipment grounding conductors. It was determined by the Sanitation District's design consultant, Brown and Caldwell,that the grounding cables for the feeders supplying power to MCC's'T"and'U"were specified larger than needed for the design requirements or required by the National Electric Code(NEC). This change will modify the design documents and provide a credit for installation of a smaller cable size. The work associated with this Change Order was negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-344). CREDIT THIS CHANGE ORDER ITEM: ($6,443.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days V Page 3 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction, Inc. C.O. No.: Twenty Nine(29) Date: October 25, 2006 Job: Primary Clarifiers 16-31 and Related Facilities,Job No. P1-37 Consultant: Brown and Caldwell ITEM 5—REROUTE SANITARY DRAIN LINE FOR EASTSIDE CONTROL ROOM TOILET This item provides for modifications to the sanitary drain line servicing the eastside control room restroom. The sanitary drain line from the eastside control room restroom currently discharges waste to the existing scum pit in the eastside scum gallery. Although the drain discharges above the liquid level, as scum collects in the pit the scum layer rises above the liquid level and plugs the drain. This change will re-route the sanitary drain piping to discharge into the scum decant line down stream of the scum pit and resolve the problem with the sewer drain backing up. The work associated with this Change Order was negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements(Reference FCO-P137-345). ADDED COST THIS CHANGE ORDER ITEM: $4,421.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 6—SUMP PUMP PANEL MODIFICATIONS This item provides for minor changes in the existing sump pump panels and documentation updates. A field investigation of the current as-built conditions of the existing sump pump panels revealed the existing internal panel wiring required modifications to interface with the starters in the MCC. The work associated with this Change Order was negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements(Reference FCO-P137-347). ADDED COST THIS CHANGE ORDER ITEM: $8,373.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days TOTAL ADDED COST THIS CHANGE ORDER: $67,329.00 TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days The additional work contained in this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. The Sanitation District and Contractor agree that the added cost described above constitutes full and equitable consideration for all the Impacts incurred by the Contractor, and no other direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor,except as expressly granted and approved by this Change Order. d Page 4 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction. Inc. C.O. No.: Twenty Nine(29) Date: October 25 2006 Job: Primary Clarifiers 16-31 and Related Facilities.Job No. P1-37 Consultant: Brown and Caldwell SUMMARY OF CONTRACT TIME Original Contract Date: January 7,2002 Original Contract Time: 1,400 Days Original Completion Date: November 7,2005 Time Extension this C.O: 0 Days Total Contract Time Extension: 465 Days Revised Contract Time: 1,865 Days Revised Final Completion Due Date: February 15, 2007 Time Subject to Liquidated Damages: WA Actual Final Completion Date: NIA Original Contract Price $ 70,366,000.00 Prev.Authorized $ 2,394,157.00 This Change(Add) $ 67,329.00 Amended Contract Price $ 72,827,486.00 r Page 5 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Maroate Construction, Inc. C.O. No.: Twenty Nine(29) Date: October 25, 2006 Job: Primary Clarifiers 16-31 and Related Facilities, Job No. Pt-37 Consultant: Brown and Caldwell Board Authorization Date: October 25, 2006 ORANGE COUNTY SANITATION DISTRICT Recommended by: Michael Puccio, P.E. Date CIP Project Manager Approved by: David A. Ludwin, P.E. Date Director of Engineering Accepted by: MARGATE CONSTRUCTION Contractor Date MP:eI EDM5:DMlU95 PDC COMMITTEE MmUng Date To 6d.0r Dlr. 10/05/06 10/25/06 AGENDA REPORT Item Number Item Number PDC06-105 11 Orange County Sanitation District MisC.& 1W Suppart Projects FROM: David Ludwin, Director of Engineering Originator: Christopher MacLeod, CIP Project Manager SUBJECT: LABORATORY REHABILITATION, JOB NO. J-88 GENERAL MANAGER'S RECOMMENDATION (1) Ratify Change Order No. 1 to Laboratory Rehabilitation, Job No. J-88, with Dalke & Sons Construction, Inc., authorizing an addition of$28,657 and 214 calendar days, increasing the total contract amount to $671,937; and (2) Accept Laboratory Rehabilitation, Job No. J-88, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Dalke & Sons Construction, Inc. SUMMARY • This project reduces potential staff exposure to corrosive chemicals and improves the work environment for the laboratory staff. The work consists of replacement and installation of new fume hoods, casework replacement, floor and ceiling tile renovation, and renovation of the existing ventilation exhaust system. • The plans and specifications were prepared by Tetra Design, Inc. and the contract was awarded to Dalke & Sons Construction, Inc., on July 20, 2005. • Change Order No. 1 includes three items of added work to Job No. J-88 and a 214-day time extension. There are three non-reimbursable design errors and no reimbursable design errors associated with Change Order No. 1. Liquidated damages on this contract are $200 per day and there are no bonus provisions. The contract is now 100% complete. PRIOR COMMITTEE/BOARD ACTIONS The construction contract was awarded by the Board of Directors on July 20, 2005 for the sum of$643,280. Please refer to the attached Change Order Status Report for information on all previous change orders. PROJECT/CONTRACT COST SUMMARY Original Contract Price $ 643,280 Previously Authorized Changes $ 0 This Change Order (Add) $ 28,657 Change Orders to Date $ 28,657 Percentage Increase to Date 4.45% Final Contract Price $ 671,937 BUDGETIMPACT ® This item has been budgeted. (Line item: FY2004-05, Section 8, page 57) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION Contract Schedule Contract Start Date September 12, 2005 Original Contract Completion Date January 9, 2006 Total Number of Change Orders to Date 1 Final Completion Date August 11, 2006 Days Subject to Liquidated Damages N/A Change Order No. 1 Content Item Description Amount Days Type No. 1 Relocate Fume Hood Utilities 869 0 Non-reimbursable Design Error 2 Fireproof Structural Steel 6,810 0 Non-reimbursable Design Error 3 Ductwork and Blast Gates 20,978 214 Non-reimbursable Design Error Total —Change Order No. 1 $28,667 214 ALTERNATIVES None CEQA FINDINGS This project is categorically exempt from CEQA requirements ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order Performance Report 4. Change Order CML:jf:eh HidepAagenda\Board Agenda Reports@006 Board Agenda Repods\1006V1ern 11 d).JA8.doc BUDGET INFORMATION TABLE LABORATORY REHABILITATION JOB NO. J-88 ORIGINAL CURRENT PROPOSED PROPOSED FUNDS THIS PROPOSED ESTIMATED ESTIMATED PROJECTIPHASE AUTHORIZED PROJECT BUDGET REVISED AUTHORIZED TO AUTHORIZATION TOTAL EXPENDITURE EXPENDED TO BUDGET BUDGET INCREASE BUDGET DATE REQUEST AUTHORIZATION TO DATE DATE(%) DECREASE Phase i-Proect Development S 29.930 5 29930 S - $ 29.930 S 29.930 $ - S 29,930 $ 30,022 100% Phase 2-Pmliminary Design S 81.000 S 81000 S - S 81,000 S 81.000 S - 5 81000 S wS17 75% Phase 3-Des" n $ 379.940 S 379.940 S - $ 379.940 S 379,940 S - S 379.940 S 215.661 57% Phase 4-Construction $ 1,085,960 S 1,065.960 S - S 1.085.960 S 1.065,960 $ - S 1.085,960 S 930.288 86% Phase 5-Commiumning $ 105,990 5 105.990 S - 5 105.990 S 105,990 $ - S 105.990 $ 1.588 1% Phase 6-Close-0ut S 26A30 S 26,430 S - S 26,430 $ 26.430 S - S 26,430 S 2.368 9% Phase 7-Conti e S 120,000 S 120,000 S - S 120.000 PROJECTTOTAL S 1,829.250 S 1,829.250 $ - $ 1,829,250 S 1,709.250 S - S 1.709,250 S 1,240,744 73% Reimbursable Costs PROJECT NET S 1.829.250 1 $ 1.829,250 1 f - S 1,829250 1 1 S 1709.250 1 $ - S 1.709.250 S 1.240,744 73% PSAJContract Design PEA S 65,655 S 65,655 $ 18305 $ 83,960 S 65.655 S 18.305 S 83,960 S 83840 t00% Consnction Contract $ 641,000 1 S 643.280 1$ 28,657 S 671.937 11 S 543,280 f 28,657 1 S 671.937 1 S 643280 1 96% EDMS:3016861 CHANGE ORDER STATUS REPORT LABORATORY REHABILITATION JOB NO. J-88 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED TIME ITEM DATE COST TO DATE INCREASE OR TIME TO DATE DECREASE (DAYS) (DAYS) CONTRACT 7/2 012 0 0 5 $643,280 $690,159 0.00% 120 120 CO NO. 1 Pending $28.657 $671,937 4.45% 214 334 EDMS:3814970 CHANGE ORDER PERFORMANCE REPORT LABORATORY REHABILITATION JOB NO.J-88,CHANGE ORDER NO t Contractor.DALKE&SONS CONSTRUCTION,INC. Project Type:REHABILITATION Design Consultant:TETRA DESIGN,INC. Contract%Complete:100% Original Contract Price: $843.260 CHANGE ORDER TYPES TRACKED INFORMATION ONLY Unknown Cenditlon Stan Requested Change Reimbursable Design Non•Relnburaabls Subtatal CO Types Other Total Design Errors Tmckad Change Orders $0 0,00% $0 0.00% 4$ 0.0000%% .00% $28,657 4,45% $28,667 4.45% $0 0.0D% $28.657 4.45% this Period Change Orders to $p 0.00% $0 0.00% . $0 0.00% $0 0.00% $0 0.00% $0 0.00% Date Change Order Total $0 0.00% $0 0.DOM $28,657 4.45% $28.657 4.45% $0 0.00% $28,667 4.45% 'The Change Order Manapemant Ran hacks the prscetling bur chenpe order IYDee EDMS:00381BO37 t Page 1 of 4 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Dalke& Sons Construction, Inc. C.O. No.: One (1) Date: October 25, 2006 Job: Laboratory Rehabilitation, Job No. J-88 Consultant: Tetra Design Inc Amount of this Change Order(Add)(DedusE) $ 28,657.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation,the following additions to or deductions from the contract price are hereby approved. ITEM 1: RELOCATE FUME HOOD UTILITIES This Item is to relocate water line connections for the new fume hood cabinets in the Central Laboratory room nos.231 and 234. The existing hot, cold and deionized water line connections were in conflict with installation of the new fume hoods and sink cabinets and it was necessary to relocate the utility connections in order to line up with the back of the new fume hood cabinets. The location of the existing water line connections was not shown on the contract drawings. This additional work was not included in the contract and was accomplished on a time and materials basis with the Contractor pursuant to Section 44 C. 2)of the General Requirements, Division 01. (Reference FCO No. 1) ADDED COST THIS CHANGE ORDER ITEM: $869.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 2: FIREPROOF STRUCTURAL STEEL This Item is to fireproof all new added structural steel members on the underside of the roof deck in the Central Laboratory at Plant 1. The work included fireproofing 26 each 4"diameter x 2'long steel pipe post supports and 2 each 16"x4' steel beams using Moncoat MK6 fireproof coating. Fireproofing of exposed steel framing on the underside of the roof is required by the Uniform Building Code and was not included in the contract. This additional work was not included in the contract and was negotiated with the Contractor pursuant to Section 44 C. 1)of the General Requirements,Division 01. (Reference FCO No. 2) CREDIT THIS CHANGE ORDER ITEM: $6,810.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Page 2 of 4 ORANGE COUNTY SANITATION DISTRICT 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728.8127 CHANGE ORDER Contractor: Dalke& Sons Construction, Inc. C.O. No.: One (1) Date: October 25 2006 Job: Laboratory Rehabilitation, Job No. J-88 Consultant: Tetra Design, Inc. ITEM 3: VENTILATION DUCT AND BLAST GATE ADDITION This Rem furnishes and installs new stainless steel ductwork, hoods and blast gates in the Central Laboratory room nos. 231 and 234 as follows: 1. Furnish and install 9 each 6-in. diameter blast gates in room 231 2. Furnish and install 10 linear feet of 6-in duct in room 231 3. Furnish and install 2 each equipment hoods in room 231 4. Furnish and install 4-in. diameter"Y"splitter and 2 each 4-in. diameter blast gates in room 234 5. Furnish and install 2 each 6-in. x 104 diameter duct drops in room 231 Additional blast gates were added to provide more precise control of ventilation of laboratory equipment. Two stainless steel hoods were added to capture fumes above two portable countertop microwave ovens. Additional ductwork was added to provide ventilation connections for newly purchased laboratory equipment. The new blast gates, ductwork and hoods were not included in the contract and additional time was required to design, provide shop drawings,fabricate and install the new ventilation ductwork, hoods and blast gates. This additional work was not included in the contract and was negotiated with the Contractor pursuant to Section 44 C. 1) of the General Requirements, Division 01. (Reference FCO No. 3) ADDED COST THIS CHANGE ORDER ITEM: $20,978.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 214 Calendar Days , Page 3 of 4 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Dalke& Sons Construction, Inc. C.O. No.: One(1) Date: October 25, 2006 Job: Laboratory Rehabilitation, Job No. J-88 Consultant: Tetra Desion. Inc. TOTAL ADDED COSTS THIS CHANGE ORDER: $28,657.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 214 Calendar Days The additional work contained within this change order can be performed incidental to the prime work and within the time allotted for the original contract and any extensions to the contract time made by this change order. It is therefore mutually agreed that a time extension of 214 calendar days is required for this change order, and that no direct or indirect, incidental or consequential costs, expenses, losses, or damages have been or will be incurred by Contractor,except as expressly granted and approved by this change order. SUMMARY OF CONTRACT TIME Original Contract Date: September 12,2005 Original Contract Time: 120 Calendar Days Original Completion Date: January 9, 2006 Time Extension this C.O.: 214 Calendar Days Total Contract Time Extension: 214 Calendar Days Final Completion Date: August 11, 2006 Time Subject to Liquidated Damages: Not Applicable Original Contract Price $ 643,280.W Prev. Authorized Changes $ 0.00 This Change (Add) (PedusE) $ 28,657.00 Amended Contract Price $ 671,937.00 v Page 4 of 4 ORANGE COUNTY SANITATION DISTRICT 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728.8127 CHANGE ORDER Contractor: Dalke & Sons Construction, Inc. C.O. No.: One (1) Date: October 25 2006 Job: Laboratory Rehabilitation, Job No. J-88 Consultant: Tetra Design Inc. Board Authorization Date: October 25, 2006 ORANGE COUNTY SANITATION DISTRICT Recommended by: Construction Manager Date Approved by: Director of Engineering Date Accepted by: DALKE & SONS, CONSTRUCTION, INC. Contractor Date EDMSMM14B 7 PDC COMMITTEE MeeOog Date To ed.ofM. 10MIX3 1025106 AGENDA REPORT item N.bw It.N=ber P13006105 11(g) Orange County Sanitation District colleotl•os Fadlltlee FROM: David A. Ludwin, Director of Engineering Originator: Hardat Khublall, CIP Project Manager SUBJECT: GISLER-REDHILL TRUNK IMPROVEMENTS, REACH "A", CONTRACT NO. 7-36; ORANGE TRUNK IMPROVEMENTS, CONTRACT NO. 7-39; GISLER-REDHILL/NORTH TRUNK IMPROVEMENTS, CONTRACT NO. 7-41; AND CITY OF TUSTIN PROJECT NOS. 6106 AND 6151 GENERAL MANAGER'S RECOMMENDATION (1)Ratify Change Order No. 12 to Gisler-Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler-Redhill North Trunk Improvements, Contract No. 7-41; and City of Tustin Project Nos. 6106 and 6151, with ARB, Inc., authorizing a deduction of$39,575, reducing the total contract amount to $21,963,535; (2) Ratify a Unilateral Change Order No. 13, authorizing an addition of $439,935, increasing the total contract amount to$22,403,470; and (3) Accept Gisler- Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; Gisler-Redhill North Trunk Improvements, Contract No. 7-41; and City of Tustin Project Nos. 6106 and 6151, as complete, authorizing execution of the Notice of Completion. SUMMARY • Contract No. 7-41 located in the City of Tustin, City of Orange, and unincorporated areas of the County of Orange, consists of improvements to relieve hydraulic deficiencies on the Gisler-Redhill North Trunk Sewer along Newport Avenue, El Camino Real, and Prospect Avenue. Contract No. 7-39 is located in the City of Tustin and in the unincorporated areas of the County of Orange, and consists of improvements to relieve hydraulic deficiencies on the Orange Trunk Sewer along Holt Avenue, 1 r Street, and Hewes Avenue. Contract No. 7-36, located in the City of Tustin, consists of improvements to relieve hydraulic deficiencies on the Gisler-Redhill Trunk Sewer Improvements along Redhill Avenue from Mitchell Avenue to La Colina Drive. The 1999 Strategic Plan identified these reaches of sewers as hydraulically deficient and in need of replacement. • AKM Consulting Engineers prepared the plans and specifications and the construction contract was awarded to ARE, Inc. on January 28, 2004. Page 1 • Change Order No. 12 includes five items of added work to Contract No. 7-36 and Contract No. 7-41. There are no reimbursable or nonreimbursable design errors associated with this change order. Change Order No. 13 includes seven items of added work to Contract No. 7-36, Contract No. 7-39, and Contract No. 741. There are no reimbursable or nonreimbursable design errors associated with this change order. The contract includes liquidated damages of$1,000 per day and no bonus provisions. The contract is now 100% complete. • Staff recommends that the Board accepts this project as complete and requests authorization to execute and file the Notice of Completion. The Final Closeout Agreement will not be prepared at this time due to the pending Request for Equitable Adjustment (REA) submitted by the Contractor (ARB, Inc). PRIOR COMMITTEE/BOARD ACTIONS The construction contract was awarded by the Board on January 28, 2004 for a lump sum amount of$18.375,999. Please see attached Change Order Status Report for information on all previous change orders. PROJECT/CONTRACT COST SUMMARY Original Contract Price $ 18,375,999 Previously Authorized Change Order $ 3,627,111 Change Order No. 12 (Deduct) $ (39,575) Unilateral Change Order No. 13 (Add) $ 439,935 Change Orders to Date $ 4,027,471 Percent Increase to Date 21.92% Amended Contract Price $ 22,403,470 BUDGETIMPACT ® This item has been budgeted. (Line item:contact No.7-36 FY o5106.seclloh a.page 3a,and con rae No.741 FY 05M.Section 8.page 38. These pmjetls are not referenced in the F 061)7 Budget book because they xere initially scheduled to be completed pnor to the beginning of FY(MT) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) The table below shows all reimbursable costs for these projects: Contract Description Amount Amount No. Requested Received 6106 & City of Tustin, Waterline Projects $665,211 $665,211 6151 7-41 `Level3 Communications, Fiber Optic Cable $231,428 $65,932 Interference 7-41 AKM Consulting Engineers, 10-inch EOCWD $84 064 $0 Waterline, Reimbursable Design Error. TOTAL $980,703 $731,143 Level 3 Communications is disputing $165,496. Page 2 v v ADDITIONAL INFORMATION Contract Schedule Contract Start Date April 5, 2004 Original Contract Completion Date November 25, 2005 Total Number of Change Orders to Date 13 Current Contract Completion Date March 31, 2006 Days Subject to Liquidated Damages TBD Liquidated Damages Assessment TBD Change Order No. 12 Content Item No. Description Amount Days Type Contract No. 736 1 Sinkhole Repairs at Sta. 30+00. $62,955 0 Unknown Conditions 2 Sinkhole Repairs at Sta. 37+00. $138,718 0 Unknown Conditions Contract No. 7-41 Curb, Gutter and Storm Drain Unknown 3 Catch Basin Replacement, Sta. $11,872 0 Conditions 114+50. 4 Curb and Gutter Replacement, $3,892 0 Other City of Orange, Sta. 181+00. Contract Nos.7-36, 736,7.41& 6106 6151 Adjustmerd of Engineer's Quantities: Contract 736: ($ 49,871) 5 Contract 7-39: ($110,897) 0 Other Contract 7-41: 96 244 TOTAL: ($257,012) Total—Change Order No. 12 $39,675 0 Item No. 1 is for the repair of a sinkhole that was found several weeks after sewer installation and final asphalt cap were completed. The sinkhole was developed due to leakage of a 6-inch asbestos cement (ACP) waterline. The waterline was installed by the City of Tustin approximately 50 years ago and was found to be badly deteriorated and appeared to be very fragile. Contract documents required the Contractor to protect in place the waterline. Staff believes that during sewer installation the waterline was carefully protected by the Contractor, but because of its poor condition, the line may have developed minor leaks several weeks after asphalt paving was completed. The additional work was completed on June 26, 2006. Item No. 4 on previously approved Change Order No. 11 covered costs up to May 31, 2006. Page 3 a D Item No. 2 is for the repair of a sinkhole that was found several weeks after sewer w installation and base paving were completed. The sinkhole was developed due to leakage of a 6-inch asbestos cement (ACP) waterline. The waterline was installed by the City of Tustin approximately 50 years ago and was found to be badly deteriorated and appeared to be very fragile. Contract documents required the Contractor to protect in place the waterline. Staff believes that during sewer installation the waterline was carefully protected by the Contractor, but because of its poor condition, the line may have developed minor leaks several weeks after asphalt paving was completed. Unilateral Change Order No. 13 Content Rom No. Description Amount Days Type Contract No. 736 City of Tustin Traffic Control 1 Modifications and Alignment $230 215 0 Other Changes at Mitchell, Nisson and El Camino Real Intersections. City of Tustin Traffic Control 2 Modifications and Utility $68 219 0 Other Conflicts at Bryan Ave Intersection. 3 Additional Final Asphalt Cap $37 275 0 Other along Red Hill Avenue. 4 Adjustment of Engineer's $22115 0 Unknown Quantities, Bid Item No. 17. Conditions Contract No. 7-41 5 Additional House Connections $93,764 0 Unknown Conditions 6 Additional Final Asphalt Cap $9,556 0 Unknown alongPros Avenue. Conditions Additional Paving and Credit for Unknown 7 Base Material, Station 127+00 ($41,209) 0 Conditions to 166+00 Total—Change Order No. 13 1 $439,935 0 Item No. 1 is for additional costs due to traffic control modifications requested by the City of Tustin (City) at Mitchell, Nisson, and El Camino Real intersections along Red Hill Avenue, from sewer station 9+92 to 20+46, at sewer station 27+00, and for additional costs due to alignment changes at Mitchell and Nisson intersections. Prior to the implementation of the traffic control drawings included under the contract documents, the City requested traffic control modifications, which included the installation of temporary striping, reconfiguration of traffic closures from single phase to multiple phases, additional traffic control devices, modification of permitted working hours from weekdays to weekends, and installation of changeable message boards. The traffic Page 4 V control drawings included under the contract documents had been reviewed and approved by the City prior to construction. The alignment changes at Mitchell and Nisson intersections were needed due to the interference of two undisclosed 8-inch asbestos cement waterline thrust blocks. The waterlines were shown in contract drawings but the water valves and thrust blocks were not shown on contract drawings. Item No. 2 is for extra costs associated with traffic control and working hour modifications requested by the City of Tustin (City) at Bryan Avenue and Red Hill Avenue intersection, and for additional cost due to a conflict with an existing 63-inch storm drain, an existing 48-inch manhole, and an existing 12-inch sewer lateral. Prior to the implementation of the traffic control drawings included under the contract documents, the City requested traffic control modifications, which include additional traffic control devices, reconfiguration of traffic closures from single phase to multiple phases, modification of permitted working hours on weekdays and from weekdays to weekends. The traffic control drawings included under the contract documents had been reviewed and approved by the City prior to construction. Item No. 5 is to compensate the Contractor for the additional house connections installed beyond Contract Bid item No. 54 and previously approved by the Board under Item 1 of Change Order No. 1. Eleven additional house connections were added beyond the 139 previously approved. The additional house connections were not identified on the original contract drawings and were needed during construction. Also, after the construction contract was awarded, the design was changed at the request of the City of Tustin to include additional properties with septic systems for future connection to the Sanitation District's trunk sewer. The Contractor (ARB, Inc.) submitted a Request for Equitable Adjustment (REA) on July 13, 2006, for an amount of$11,042,573 to the Sanitation District. Included in the REA is compensation for pending Change Orders, starting from Change Order No.10 for a total of$1,689,252. Change Order No. 10 previously approved by the Board on August 23, 2006, Change Order No.11 previously approved by the Board on September 27, 2006, along with this pending Change Order No. 12 and Change Order No. 13, if approved, would reduce the Contractor's REA by$1,125,531. ALTERNATIVES None CEQA FINDINGS This project was included in the 1999 Strategic Plan Program Environmental Impact Report certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. Page 5 • 9 ATTACHMENTS 1. Budget Information Tables— Contract No. 7-36, 7-39 and 7-41 2. Change Order Status Report 3. Change Order Performance Report 4. Change Order No. 12 5. Unilateral Change Order No. 13 RC:bm:gc KIdephagenda\Board Agenda Repads MW Board Agenda Repods(iggBU(em 11(g).7-W.dm Page 6 BUDGET INFORMATION TABLE GISLER-REDHILL TRUNK IMPROVEMENTS, REACH "A" CONTRACT NO. 7-36, CO #12 & CO #13 ORIGINAL CURRENT PROPOSED BUDGET PROPOSED FUNDS THIS PROPOSED ESTIMATED ESTIMATED PROJECTIPHASE AUTHORIZED PROJECT REVISED AUTHORIZED TO AUTHORIZATION TOTAL EXPENDITURE EXPENDED TO BUDGET BUDGET INCREASE/DECREASE BUDGET DATE REQUEST AUTHORIZATION TO DATE DATE(%) Phase 1-Pro cl De Io menl s 45,000 $ 29.810 5 29,810 5 29.810 $ 29.810 S 29,810 100% Plase2-Pre9mina Des n $ 1.504 S 1.504 S 1,504 S 1,504 $ 1.504 100% Phase3-Design S 369.000 S 591.679 5 581.679 5 581.679 S MISTS S MISTS 100% Phase 4-Constwdmn IS 6.386.000 S 7.486.756 $ 7.485756 S 6,687.432 S 529.626 S 7.117.058 S 5.760.326 am Phaw 5-Commissmmg S 94.272 S %272 S 94,272 S 9L272 $ 16.417 17% Phase 6-Cbse-0ut $ 23.050 $ 23.050 S 23.050 $ 23.0H S 442 2% Phase]-Conlin e 5 1,032A00 5 140,362 S 140.362 PROJECTTOTAL 5 7,833.000 $ 8.357.433 S - $ 8.357.433 $ 7.317.747 $ 529.626 $ 7,847,373 S 6.390.178 81% Reimbursable Cosls PROJECT NET I S 7,832,000 I S 3.357,433 S - S 8.357,433 S 7.317,747 1 $ 529,628 S 7.847,373 S 6,390.178 81% PSA/Conbact Des" n PSA $ 223.176 S 331.522 5 331.522 11 S 331,523 1 S 331,522 $ 320.485 97% Cmubuction Contract S 42M."Z I S 5,157.89,1 1 S 529.626 I 5 5.687,520 1 S 5.157,894 1 5 529,628 1 S 5.687,520 I S 5.157.893 91% EDMS.00301A00 BUDGET INFORMATION TABLE ORANGE TRUNK IMPROVEMENTS CONTRACT NO. 7-39, CO #12 & CO #13 ORIGINAL CURRENT PROPOSED PROPOSED FUNDS THIS PROPOSED ESTIMATED ESTIMATED PROJECT/PHASE AUTHORIZED PROJECT BUDGET REVISED AUTHORIZED TO AUTHORIZATION TOTAL EXPENDITURE EXPENDEDTO BUDGET BUDGET INCREASE BUDGET DATE REQUEST AUTHORIZATION TO DATE DATE(%) DECREASE Phase 1 -Pmecl Dev O menl S 46,000 S 46,564 S 46.564 $ 46.564 $ 46.564 $ 46564 100% Phase2-Preliminary Des o $ 1,DDO S 1.391 S 1.391 S 1,391 S 1,391 $ 1391 100% Phase 3-Design S 398,000 S 411,471 5 411.471 $ 411,471 1 S 411.471 S 411,471 100% Phase 4-Constmaion S 4,250DOO $ 4.7"AN S 4.764.634 S 4.764.634 5 110,897 $ 4.653.737 S 4.653,600 100% Phase 5-Commissioning S 61,000 S 61.735 $ 61,735 $ 61,735 S 61.735 S 37.735 61% Ph m6-Cbse-0ut $ 17.000 S 12.134 S 12,134 S 12,134 S 12,134 S 3.505 29% Phase 7-Conlin en $ 527,000 S $ - S PROJECTTOTAL $ 5,298,000 $ 5.297.929 S - S 5,297,929 S 5,297,929 S 1110.897) $ 5.187,032 S 5.154.266 99% Reimbursable Cosls PROJECT NET S 5,298.000 1 S 5.297,929 $ - S 5.297.929 1 1 $ 5.297.929 S (110.897) 5 5.187.032 1 S 5.154.266 99% PSA/Contnct Desi n PSA S 224,098 $ 235.238 1 S 235.239 11 S 235.238 S 235.238 1 S 235.238 1 100% Constmdion Contract S 4,113.733 S 4,268,351 1$ (110.897) S 4.157457 5 4.268.351 5 (110,897) $ 4,157,457 1 $ 4,030,540 1 97% EDMS:003815481 .r BUDGET INFORMATION TABLE GISLER-REDHILLINORTH TRUNK IMPROVEMENTS CONTRACT NO. 741, CO#12& CO#13 A - - - �20 fi ORMINAL CURRENT 2 sr - p b rURDS" IAut"0R&0, PRWftuT ' AUTHoRlzl , A 0 d dUbG& BUDdET- Nk dE SWEET DATEA'"` A6�i T A Phase I-Pro Development It 40.000 $ 41.000 $ 41.000 $ 41,000 $ 41.000 $ 39,736 97% Phan 2-Prelimmag Oa S 1,000 $ 18.0m s 18,000 s 18.000 $ 18,000 It 15.429 86% Ph..3-Deal n It 628.000 S 680J000 $ 680.000 S 880.000 s 680.000 1 s 644.071 0% Phan 4 w Constrwilon S 13.129.000 $ 14.750.450 s 14,750,450 S 14.750,450 $ 18d89) $ 14,732,081 S 14.101,303 96% Phase 5-Commesionfing s MAW $ 216,000 $ 218.000 $ 216,000 s 216,000 $ 22105 10% pl,mm 6-cbse-Oul $ 45.000 S 46.000 $ 46.000 $ 46.000 $ 46,000 $ 3.305 7% Phase 7-Conlin e $ 1,334.000 S "0550 $ 440.550 $ PROJECT TOTAL 3 15.359,000 It 15.192.000 $ $ 16.192,000 It 15.75IA50 3 (18.369) $ 15.733,081 $ 14,825,949 W% lReimbursable Costs $ 731,143 1 $ 731,143 j It 731.1431 1 3 731,143 1 1PROJECT NET $ 15.359.000 $ 15.460,857 S $ 15,460.857 E 15,020,307 S (18,369)1 $ 15,001,938 1 S 14.825.1)49 N% PSA/Contmct iDeslan PSA i$ 368M4 3 420.641 s 420,6,11 1��j $ 420.641 $ 420.841 415A30 99% iconstwellm,Conned $ 10.016,823 $ 12,576.862 $ (18,369)1 It 12.558.493 IJ 1 It 12.576.862 1 s (18,369)1 $ 12,558.4031 3 12.429.693 1 99% EDMS:003815483 CHANGE ORDER STATUS REPORT GISLER-REDHILL TRUNK SEWER IMPROVEMENTS, ORANGE TRUNK SEWER IMPROVEMENTS, AND GISLER REDHILL NORTH TRUNK SEWER CONTRACT NOS. 7-36, 7-39, AND 7-41 AND CITY OF TUSTIN PROJECT NUMBERS 6106 AND 6151 -CO#12 & CO#13 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZEDTIME ITEM DATE COST TO DATE INCREASE TIME TO DATE (DAYS) (DAYS) CONTRACT 108/2004 $18,375,999 $18,375,999 0.00% 600 600 CO NO. 1 11/24/2004 $349,612 $18,725,611 1.90% 20 620 CO NO.2 2/23/2005 $169,223 $18,894,834 2.82% 15 635 CO NO. 3 4/27/2005 $571,976 $19,466,809 5.94% 20 655 CO NCA 7/2 012 0 0 5 $493,263 $19,960,072 8.62% 9 664 CO NO.5 9/2812005 $209,252 $20,169,324 9.76% 21 685 CO NOS 2/22/2006 $55,000 $20,224,324 10.06% 5 690 CO NO.7 4/26r2006 $169,962 $20,394,286 10.98% 27 717 CO NO.8 6/282006 $497,394 $20,891,680 13.69% 9 726 CO N0.9 71IM006 $643,271 $21,534,951 17.19% 0 726 CO N0.10 823/2006 $67,483 $21,602,434 17.56% 0 726 CO N0.11 9272006 $400,676 $22,003,110 19.74% 0 726 CO N0.12 Pending ($39,575) . $21,963,535 19.52% 0 726 EDMS:0038IMS7 4� CO N0.13 Rending $438,935 "$22,403,470 21.92Yo 0 726 7 EOM5:003BI 5487 CHANGE ORDER PERFORMANCE REPORT GISLERAEDHILL TRUNK SEWER IMPROVEMENTS,ORANGE MUNK SEWER AND GISLER-REOHILL NORTH TRUNK SEWER,CONTACT NOS.7-36.7-39,AND 741 AND CT'OF TUSTIN PROJECT NUMBERS 6100 AND 6151 CHANGE ORDER NOS.12 AND 13 Contractor.ARE,INC Project Type.COLLECTIONS Oesgn ConsulMnl:AKM CONSULTING ENGINEERS Con"O%Complete'.100 Original Contract Pnm: E1e.315,0119 CHANGE ORDER TYPES TRACItED INFORMATION ONLY UnNnwnCm®tlnn BY6Rngnnsrea Clmngs Relm6msa IellaMa Nonmininunablo Nslgn BuMoUl CO T". mar TaYI E. Emon Tncaee' CM1ange Orden E20]T]1 IA2% E ON% 0.00% 0.00% 520).Tit 1.62% $102.58 0.55% Sa00 2.18% tills Penp6 Change Ordenrd Et,]01,3 9.80% 3197,071 1,07 'EN),I3 2.11% E020,63a 3.30% E2,0E0.516 10.26 EB00, 3.40% S3,B2),111 1974% D Change Order Tobl S2,0Tq,1 1L31 E107,071 1.0M E301,43 2.11% SON.634 3.38% $3,2E/,20 1].8]% i703,15 1.00% E4021,01 21.8 Pngrem <3.00% <1A0% 0.00% <1.00% <SAM 0.00% es.00% Perlommnce Coals 'iM Genpe DNm Mfregemenl PYn IISGe IM placealnp Inw WngeYbrrypnr To the NegotlatW EOMW® WlW5 Version W1I2005 eD V Page 1 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728.8127 CHANGE ORDER Contractor: ARE, INC. C.O. No.: Twelve(12) Date: October 25,2006 Job: Gisler Redhill North Trunk Sewer. Reach "A". Contract No. 7-36: Orange Trunk Improvements,Contract No.7-39,Gisler RedhillMorth Trunk Sewer Improvements: Contract No. 7-41: and City of Tustin Proiect Numbers 6106, and 6151 Consultant: AKM Consulting Engineers Amount of this Change Order(Deduct)($39 575.DD) In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. Contract No. 7-36 ITEM 1 —SINKHOLE REPAIRS AT STA. 30+00. This Rem is for additional costs for the repair of a sinkhole developed around an existing 6-inch asbestos cement pipe(ACP)waterline, which is located between El Camino and San Juan intersections along Red Hill Avenue at approximate sewer station 30+00. The waterline was protected in place by the Contractor during the sewer installation. The final asphalt cap was completed several weeks before the sinkhole developed. The sinkhole developed due to leakage of the 6-inch ACP waterline. The 6-inch waterline was shown in contract drawings and is located parallel to the new sewer trench. A house connection was installed at this location and crossed the 6- inch waterline perpendicularly. The waterline was badly deteriorated and appeared to be very fragile. The sinkhole was approximately 70-feet long, 5-feet wide and 10-feet deep. The additional work consisted of pavement removal and replacement,trench excavation, removal of wet and loose backfill material, slurry backfill and waterline repair and replacement. The additional work was completed on June 26, 2006. Rem No. 4 on previously approved Change Order No. 11 covered costs up to May 31, 2006. This Rem covers all remaining direct costs from June 1, 2006 thru June 26, 2006. This Rem was accomplished by Contractor's Force Account and was determined by Sanitation District pursuant to Division 1, Section 44(B)2 of the General Requirements (Reference FCO No. 87). ADDED COST THIS CHANGE ORDER ITEM: $62,955.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days per OCSD ARB reserving its rights as noted herein. 0 Page 2 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. ARE. INC. C.O. No.: Twelve(12) Date: October 25, 2006 Job: Gisler Redhill North Trunk Sewer. Reach"A". Contract No. 7-36: Orange Trunk Improvements, Contract No.7-39,Gisler Redhill/North Trunk Sewer Improvements: Contract No. 741• and City of Tustin Protect Numbers 6106 and 6151 Consultant: AKM Consulting Engineers ITEM 2—SINKHOLE REPAIRS AT STA. 37+00 This item is for additional costs for the repair of a sinkhole developed around an existing 6-inch asbestos cement pipe (ACP)waterline, which is located north of San Juan Avenue and Red Hill Avenue intersection at approximate sewer station 37+00. The waterline was protected in place by the contractor during installation of house sewer connections. Base paving was completed several weeks before the sinkhole developed. The sinkhole developed due to leakage of the 6-inch ACP waterline. The waterline was shown in contract drawings and was located parallel to the new sewer trench. The waterline was badly deteriorated and appeared to be very fragile. The sinkhole was approximate 200- feet long, 8-feet wide and 12-feet deep. This item does not cover costs for the installation of the additional final asphalt cap, which If justified by the Contractor will be included in a future change order. The additional work consisted of pavement removal and replacement, trench excavation, removal of wet and loose backfill material, slurry backfill,waterline repair and replacement, and compensation for one hour delay to the Contractors asphalt paving crew. This Item was accomplished by Contractor's Force Account and was determined by Sanitation District pursuant to Division 1, Section 44(B)2 of the General Requirements(Reference FCO No. 91). ADDED COST THIS CHANGE ORDER ITEM: $138,718.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days per OCSD ARB reserving its rights as noted herein. Contract No. 741 ITEM 3—CURB, GUTTER AND STORM DRAIN CATCH BASIN REPLACEMENT, STATION 114+50. This item is for additional costs to remove and replace 20-feet of curb and gutter and a storm drain catch basin at approximate sewer station 114+50, north of 171th Street and Prospect Avenue intersection. The proposed sewer alignment was modified from sewer station 113+15 to 124+50 due to an undisclosed fiber optic cable. The revised alignment located the proposed sewer closer to the existing curb and gutter and a storm drain catch basin, which had to be removed and replaced. The _ additional work consisted of concrete removal, additional excavation and backfill, installation of new curb and gutter, and stone drain catch basin. This item was accomplished by Contractors Force Account and was determined by Orange County Sanitation District(Sanitation District) pursuant to Division 1, Section 44(B)2 of the General Requirements(Reference FCO NO. 83). ADDED COST THIS CHANGE ORDER ITEM: $11,872.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days per OCSD ARB reserving its rights as noted herein. V Page 3 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: ARB INC. C.O. No.: Twelve(12) Date: October 25, 2006 Job: Gisler Redhill North Trunk Sewer. Reach "A". Contract No. 7-36: Orange Trunk Improvements,Contract No.7-39: Gisler Redhill/North Trunk Sewer Improvements Contract No. 7-41: and City of Tustin Proiect Numbers 6106, and 6151 Consultant: AKM Consulting Engineers ITEM 4—CURB AND GUTTER REPLACEMENT, CITY OF ORANGE, STATION 181+00. This item Is to compensate the Contractor for additional costs to remove and replace approximately 30-feet of curb and gutter at 12672 and 12652 North Prospect Avenue, City of Orange, CA. After construction work was completed and during the final punch list walk through,the City of Orange (City)requested the Sanitation District to remove and replace the curb and gutter at two locations at approximate sewer station 181+00. At this location,the City believed that the curb and gutter was damaged by previous work(house sewer lateral connection) done by the Sanitation District under a different contract. The City required this curb and gutter to be removed in order to close out the punch list and construction encroachment permit. The curb and gutter was not damaged by the Contractor during construction, and removal and replacement was not part of the contract. Staff directed the contractor to remove and replace approximately 30-feet of curb and gutter. This item was accomplished by Contractor's Force Account and was determined by Sanitation District pursuant to Division 1, Section 44(B)2 of the General Requirements(Reference FCO No. 90). ADDED COST THIS CHANGE ORDER ITEM: $3,892.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days per OCSD ARB reserving Its rights as noted herein. P Page 4 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: ARB, INC. C.O. No.: Twelve(12) Date: October 25, 2006 Job: Gisler Redhill North Trunk Sewer. Reach"A". Contract No. 7-36: Orange Trunk Improvements,Contract No.7-39:Gisler Redhill/North Trunk Sewer Improvements: Contract No. 741: and City of Tustin Project Numbers 6106, and 6151 Consultant: AKM Consulting Engineers Contract No. 7.36, 7.39, 7-41, 6106 &6161 ITEM 5—ADJUSTMENT OF ENGINEER'S QUANTITIES Additions: CNWLjn�r84mh No. Description Fran To DltF Unit Price Trial nchfied day 3,256.00 3,275.00 19.00 $320.00 $6,080.00 inch7-38Uneefied day 1,800.00 1,828.50 28.50 $350.00 $9,975.00 clh verified 1,386.00 1,391.00 5.00 $240.00 $1.200.00 Feet day pipe 25 Linear 84nch vit fled 439.00 484 45.00 $350.00 $15,750.00 Feet day pipe 7-39 25 Vertical 60-inch 425.00 438 13.00 $850.00 $8,450.00 Feet manhole 33 Each House lateral 92.00 104 12.00 $4,500.00 $54.000.00 connections Unear 274nch 39 Feetvitrified day 9.025.00 9037 12.00 $370.00 $4,440.00 741 pipe Linear 21-inch 41 Feet vitrified day 5,360.00 5381 21.00 $320.00 $6,720.00 pipe 6-hch PVC L76 Fe water s46.00 65s 11.00 $115.ao s1,285.00 in Each Pub 2.00 3 1.00 $2.500.00 $2,500.00 Subtotal $110,3B0.00 y Page 5 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: ARO. INC. C.O. No.: Twelve(12) Date: October 25 2006 Job: Gisler Redhill North Trunk Sewer. Reach "A". Contract No 7-36. Orange Trunk Improvements,Contract No.7-39:Gisler Redhill/North Trunk Sewer Improvements, Contract No. 7-41: and City of Tustin Project Numbers 6106 and 6151 Consultant: AKM Consulting Engineers Deductions: CN Bid No. Item Unit Description From To Diff Unit Price Total No. 11 VaNeelcal 48-inch manhole 210.00 201.00 (9.00) $330.00 ($2,970.00) Linear 48-inch jacked 12 Feet steel casing 188.00 159.75 (28.25) $1,700.00 ($46,025.00) 7-36 Cubic 3l44nch pushed 14 Yards rock,0"to 12" 200.00 0.00 (200.00) $40.00 ($8,000.00) 15 Cubic 3/4-Inch pushed p00.00 0.00 (200.00) $45.00 ($9,000.00) Yards rock, 12"to 24" 22 Linear 18-inch vitrified 21365.00 2,355.00 Feet clay pipe (10.00) $320.00 ($3,200.00) 24 Linear 124nch vitrified 4,038.00 3,583.00 (455.00) $260.00 ($118,300.00) Feet clay pipe 7-39 28 Linear 304nchjacked 50.00 28.99 (21.01) $2,500.00 ($52,528.00) Feet steel casing 30 Cubic 314-inch crushed Y00,00 0.00 (200.00) $40.00 ($8,000.00) Yards rock,0"to 12" 31 Cubic 3/4-inch crushed 200.00 0.00 (200.00) $45.00 ($9,000.00) Yards rock, 12"to 24" 40 Linear 24-Inch vitrifietl Feet clay pipe 568.00 530.00 (38.00) $490.00 ($18,620.00) 47 Vertical 60-Inch manhole 483.00 469.00 (14.00) $670.00 ($9,380.00) t 1 741 49 Linear 48-inch jacked 68.00 34.24 (23.76) $2,200.00 ($52,278.00) Feet steel casin 51 Cubic 3144nch pushed 200 00 Q00 (200.00) $40.00 ($8,000.00) Yards rock, 0"to 1T' 52 Cubic 314-inch crushed 200.00 1 0.00 (200,00) $45.00 ($9,000.00) Yards rock, 12"to 24" 0 Page 6 of 8 ORANGE COUNTY SANITATION DISTRICT 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: ARE, INC. C.O. No.: Twelve(12) Date: October 25, 2006 Job: Gisler Redhill North Trunk Sewer. Reach"A°. Contract No. 7-36: Orange Trunk Improvements.Contract No.7-39:Gisler Redhill/North Trunk Sewer Imorovemerds: Contract No. 7-41: and City of Tustin Proiect Numbers 6106, and 6151 Consultant: AKM Consulting Engineers Dedueltorrs(Continuation): Bid NOON Rem Unit Description From To Di8 Fri Total No. 6151 73 FSqure Slurry Seal 5,000.00 0.00 (5000.00) $0.30 ($1,500.00) 75 Fir Sawcut AC or PCC 2,300.00 1.203.00 (1097.00) $1.00 ($1,097.00) 83 Cubic AC Pavement 112.00 63.00 (49.01)) $130.00 ($6,370.00) 6106 Yards Replacement 85 Square R8R Cross Gutter 8 1,000.00 0.00 (1000.00) $6.00 (56,000.00) Feet Spandrel 87 FSgwm 00. Slurry Seal 2.000.00 0.00 (2000) 1 $0.30 ($600.00) Sublotal ($371,868.00) Subtotal ($261,488.00) Ad)ushrrentduea $447600 bid deduction TOTAL $257,012.00 CREDIT COST THIS CHANGE ORDER ITEM: ($257,012.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ARE reserving its rights as noted herein. TOTAL CREDIT COSTS THIS CHANGE ORDER: ($39,575.00) TOTAL TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days V Page 7 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: ARB, INC. C.O. No.: Twelve(12) Date: October 25,2006 Job: Gisler Redhill North Trunk Sewer. Reach "A". Contract No. 7-36 Orange Trunk Improvements,Contract No.7-39:Gisler Redhill/North Trunk Sewer Improvements: Contract No. 7-41: and City of Tustin Protect Numbers 6106. and 6151 Consultant: AKM Consulting Engineers The compensation set forth in this change order comprises the total compensation due to the contractor by Sanitation District, including all of contractor's subcontractors and suppliers,for the direct cost to perform the work or change described in this change order, but does not include any compensation for contractors or its subcontractors and suppliers, extra costs caused by or resulting from delays, impacts(including productivity impacts)and/or disruptions arising out of, related to and/or caused by the work or change described in this change order, if any. By executing this change order,the Contractor shall not be deemed to waive 8s right to seek additional time and/or compensation for delays, impacts(including productivity Impacts) and/or disruptions arising out of, related to and/or caused by the work or change described in this change order, all such rights and/or claims are hereby expressly reserved by Contractor for itself and its subcontractors and suppliers. Nothing contained herein shall be deemed as a waiver by Sanitation District of the Contractor's contractual obligations set forth in the contract with Orange County Sanitation District for this project. SUMMARY OF CONTRACT TIME Original Contract Date: April 5, 2004 Original Contract Time: 600 Calendar Days Original Completion Date: November 25, 2005 Time Extension this C.O.: 0 Calendar Days Total Contract Time Extension: 126 Calendar Days Revised Contract Time: 726 Calendar Days Revised Final Completion Due Date: March 31, 2006 Time Subject to Liquidated Damages: TBD Actual Final Completion Date: N/A Original Contract Price $18,375,999.00 Prev.Authorized Changes $ 3,627,111.00 This Change(Deduct) ($ 39,575.00) Amended Contract Price $21,963,535.00 a Page 8 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: ARB. INC. C.O. No.: Twelve(12) Date: October 25, 2006 Job: Gisler Redhill North Trunk Sewer. Reach "A". Contract No. 7-36: Orange Trunk Improvements,Contract No.7-39:Gisler Redhill/North Trunk Sewer Improvements: Contract No. 7-41* and City of Tustin Project Numbers 6106 and 6151 Consultant: AKM Consulting Engineers Board Authorization Date: October 25, 2006 ORANGE COUNTY SANITATION DISTRICT Recommended by: Hardat Khublall, P.E. Date CIP Project Manager Approved by: David A. Ludon P.E. Date Director of Engineering Accepted by: ARE, INC. Contractor Date EOMS:OM154M 0 Page 1 of 9 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 UNILATERAL CHANGE ORDER Contractor: ARB. INC. C.O. No.: Thirteen (13) Date: October 25, 2006 Job: Gisler Redhill North Trunk Sewer, Reach W. Contract No. 7-36, Orange Trunk Improvements,Contract No.7-39:Gisler RedhllllNorth Trunk Sewer Imnrovements� Contract No. 741: and City of Tustin Protect Numbers 6106, and 6151 Consultant: AKM Consulting Engineers Amount of this Unilateral Change Order(Add)$439 935.00 In accordance with contract provisions, the following changes in the contract andlor contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. Contract No. 7-36 ITEM 1 —CITY OF TUSTIN TRAFFIC CONTROL MODIFICATIONS AND ALIGNMENT CHANGES AT MITCHELL, NISSON AND EL CAMINO REAL INTERSECTIONS. This item is to compensate the Contractor for additional costs due to traffic control modifications requested by the City of Tustin (City)at Mitchell, Nisson and El Camino Real intersections along Red Hill Avenue,from sewer station 9+92 to 20+46 and at sewer station 27+00, and for additional costs due to alignment changes at Mitchell and Nisson intersections. Prior to the implementation of the traffic control drawings included under the contract documents,the City requested traffic control modifications, which included the installation of temporary striping, reconfiguration of traffic closures from single phase to multiple phases, additional traffic control devices, modification of permitted working hours from weekdays to weekends, and installation of changeable message boards. The traffic control drawings included under the contract documents had been reviewed and approved by the City prior to construction. The alignment changes at Mitchell and Nisson intersections were needed due to the interference of two undisclosed 8-inch asbestos cement waterline thrust blocks. The waterlines were shown in contract drawings but the water valves and thrust blocks were not shown on contract drawings. The additional work included additional striping,traffic delineators, compensation for overtime due to work restricted only to weekends, impacts to work due to traffic phasing, impacts to work due to change of alignment. For this item,the Contractor was directed to proceed under time and material basis by the Sanitation District, and during the course of construction,the Contractor failed to submit daily reports to the Sanitation District for review and acceptance. The Contractor requested compensation for this item in the amount of$360,684. The costs submitted by the Contractor included a credit for contract work based on the Contractor's baseline durations and additional costs for the contract and extra work based on actual durations. The Sanitation District disagreed with the Contractor's method of quantification of the additional costs. Therefore,the Sanitation District will compensate the Contractor under this item for the additional costs based on its assessment of an equitable adjustment of the changes required (Reference FCO Nos. 38, 54 and 56). ADDED COST THIS CHANGE ORDER ITEM: $230.215.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Page 2 of 9 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 UNILATERAL CHANGE ORDER Contractor: ARB, INC. C.O. No.: Thirteen(13) Date: October 25, 2006 Job: Gisler Redhill North Trunk Sewer. Reach `A". Contract No. 7-36: Orange Trunk Improvements Contract No.7-39&Gisler Redhill/North Trunk Sewer Improvements: Contract No 7-41' and City of Tustin Protect Numbers 6106.and 6151 Consultant: AKM Consulting Engineers ITEM 2—CITY OF TUSTIN TRAFFIC CONTROL MODIFICATIONS AND UTILITY CONFLICTS AT BRYAN AVENUE INTERSECTION This Rem is for extra costs associated with traffic control and working hour modifications requested by the City of Tustin (City) at Bryan Avenue and Red Hill Avenue intersection, and for additional costs due to conflicts with an existing 63-inch storm drain, an existing 48-inch manhole and an existing 12- inch sewer lateral. Prior to the implementation of the traffic control drawings included in the contract documents,the City requested traffic control modifications which included additional traffic control devices, reconfiguration of traffic closures from single phase to multiple phases, modification of permitted working hours on weekdays and modification of permitted work from weekdays to weekends. The traffic control drawings included in the contract documents had been reviewed and approved by the City prior to construction. During construction, R was found that an existing 63-inch storm drain conflicted with the proposed sewer;the 63-inch storm drain was shown in contract drawings to be 5-feet above the proposed sewer but was actually 2 feet above the proposed sewer, and consisted of a storm drain box with a 9-foot wide overpoured concrete bottom. The dimensions of the 63-inch storm drain were obtained during design from available record drawings. Additional excavation was required to tunnel under the storm drain box. In addition, an existing 48-inch manhole that was not shown in contract drawings conflicted with the proposed sewer and was removed by the Contractor. The contract required an 8-inch lateral, E-1 to be installed but it was discovered during construction that a 12-inch was needed to match the existing. The Contractor was directed to upsize the lateral to 12-inch and install a 60-inch manhole for its connection instead of the 48-inch manhole required by contract drawings. For this item,the Contractor was directed to proceed under time and material basis by the Sanitation District, and during the course of construction, the Contractor failed to submit daily reports to the Sanitation District for review and acceptance. The Contractor requested compensation for this Rem in the amount of$243,523. The costs submitted by the Contractor included a credit for contract work based on the unit prices under the bid items and additional costs for the contract and extra work combined, based on the Contractor's foramens' reports. The Sanitation District disagreed with the Contractor's method for quantification of the additional costs. Therefore,the Sanitation District will compensate the Contractor under this item for the additional costs based on its assessment of an equitable adjustment of the changes required (Reference FCO No. 79). ADDED COST THIS CHANGE ORDER ITEM: $88,219.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days a Page 3 of 9 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728.8127 UNILATERAL CHANGE ORDER Contractor: ARE, INC. C.O. No.: Thirteen (13) Date: October 25, 2006 Job: Gisler Redhill North Trunk Sewer. Reach'A". Contract No. 7-36, Orange Trunk Improvements,Contract No.7-39:Gisler RedhiWNorth Trunk Sewer Improvements: Contract No. 7-41: and City of Tustin Prefect Numbers 6106,and 6151 Consultant: AKM Consulting Engineers ITEM 3—ADDITIONAL FINAL ASPHALT CAP ALONG REDHILL AVENUE This item is to compensate the Contractor for additional asphalt cap installed along Red Hill Avenue due to the following changes: 1)Additional 1.5-inch asphalt cap at the intersection of Red Hill Avenue and El Camino Real intersection due to the development of a sinkhole after the final asphalt cap was installed. 2) Installation of rubberized asphalt per City of Tustin's request at Bryan Avenue and Red Hill Avenue intersection. Rubberized asphalt installation is not required per contract documents. 3) Installation of a 0.15-foot (1.8-inches)final rubberized asphalt cap instead of the contract required 0.12-foot(1.444nches)on Red Hill Avenue between approximate sewer stations 68+65 to 76+00. This change was requested by the County of Orange for all final paving within the County of Orange Right-of-Way. 4) Installation of additional asphalt cap due to the alignment modifications at Kalua Lane and 1st Street intersection on Red Hill Avenue, and 5)Additional asphalt due to the added 80-feet house connection at sewer station 43+76. The Contractor requested compensation for this item in the amount of$75,731, but the Contractors submittals did not provide sufficient explanation and justification as required by Contract for the additional compensation requested. Therefore,the Sanitation District will compensate the Contractor under this item for the additional costs based on its assessment of an equitable adjustment of the changes required (Reference FCO No. 88). ADDED COST THIS CHANGE ORDER ITEM: $37,275.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Page 4 of 9 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 UNILATERAL CHANGE ORDER Contractor: ARB, INC. C.O. No.: Thirteen (13) Date: October 25, 2008 Job: Gisler Redhill North Trunk Sewer Reach'K. Contract No. 7-36: Orange Trunk Improvements Contract No.7-39:Gisler Redhill/North Trunk Sewer Improvements Contract No 741 7 and City of Tustin Project Numbers 6106 and 6151 Consultant: AKM Consulting Engineers ITEM 4—ADJUSTMENT OF ENGINEER'S QUANTITIES, BID ITEM No. 17 This item is to compensate the Contractor for the additional house connections installed as estimated under Contract Bid Item No. 17. Contract documents estimated 47 house connections to be installed under Contract Bid Item No. 17. Five additional house connections were added during construction beyond the 47 included under the Contract documents. The additional house connections were not identified on the original contract drawings, but were required during construction. Also, after the Contract was awarded,the design was changed at the request of the City of Tustin to include additional properties with septic systems for future connection to the Sanitation District's tmnk sewer. The Contractor disagreed with the Sanitation District and believed that eight house connections were added instead of five. The Contractor has not provided sufficient explanation and justification, as required by Contract, for compensation in the amount requested. In addition,the Contractor has requested compensation for each additional house connection by using a unit price of$12,498.50 each. The unit price under Contract Bid item No. 17 is $4,500 each. The Sanitation District disagreed with the Contractors requested increased unit price and believed that the$4,500 unit price per Bid Item No. 17 is applicable for this added work. Therefore,this item compensates the Contractor for the installation of five additional house connections. (Reference Contract Bid Item No. 17). Additions: CN Bid No. Item Unit From To DM UnitPrice Total No. 7-36 17 Each House laterel connettiwra 47 52 5 $4,500 $22.500.00 Subtotal $22,500.00 Adjustrnent due to ( �) bid deduction TOTAL 1 $22.115.00 ADDED COST THIS CHANGE ORDER ITEM: $22,115.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Page 5 of 9 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 UNILATERAL CHANGE ORDER Contractor: ARB INC. C.O. Ng.: Thirteen f131 Date: October 25, 2006 Job: Gisler Redhill North Trunk Sewer, Reach W. Contract No.7-36: Orange Trunk Improvements,Contract No.7-39:Gisler RedhilMorth Trunk Sewer Improvements: Contract No. 7-41: and City of Tustin Protect Numbers 6106. and 6151 Consultant: AKM Consulting Engineers Contract No. 741 ITEM 5—ADDITIONAL HOUSE CONNECTIONS This Rem is to compensate the Contractor for the additional house connections installed beyond Contract Bid Rem No. 54 and previous Field Change Order(FCO) No. 1, approved by the Board on November 24. 2004 under Item 1 of Change Order No. 1. Contract documents required the Contractor to install 99 house connections under Contract Bid Item No. 54, and 40 additional house connections were added under FCO No. 1 for a total of 139. Eleven additional house connections were added during construction beyond the 139 previously approved. The additional house connections were not identified on the original contract drawings and were needed during construction.Also, after the Contract was awarded,the design was changed at the request of the City of Tustin to include additional properties with septic systems for future connection to the Sanitation District's trunk sewer. The Contractor disagrees with the Sanitation District and believes that 15 house connections were added, instead of 11. The Contractor has not provided sufficient explanation and justification, as required by Contract,for compensation in the amount requested. In addition,the Contractor has requested compensation for each additional connection by using a unit price of $12,498.50 each. The unit price under Contract Bid item No. 54 and Field Change Order No. 1 is $4,500 each. The Sanitation District agreed with the Contractor's statement that the bid quantities have been exceeded by more than 25% and that the unit price of$4,5001each is not applicable anymore. However,the Sanitation District disagreed with the Contractor's requested unit cost and believed based on its assessment,that a reasonable unit cost is$8,524 each. This Rem compensates the Contractor for 11 additional house connections at$8,524 each (Reference FCO No.1, Contract Bid Item No. 54). ADDED COST THIS CHANGE ORDER ITEM: $93,764.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Page 6 of 9 r ORANGE COUNTY SANITATION DISTRICT 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 UNILATERAL CHANGE ORDER Contractor: ARB. INC. C.O. No.: Thirteen (13) Date: October 25, 2006 Job: Gisler Redhill North Trunk Sewer Reach"A". Contract No. 7-36: Orange Trunk Improvements,Contract No.7-39:Gisler Redhill/North Trunk Sewer Improvements: Contract No. 7-41: and City of Tustin Project Numbers 6106 and 6151 Consultant: AKM ConsuNina Engineers ITEM 6—.ADDITIONAL FINAL ASPHALT CAP ALONG PROSPECT AVENUE This item is to compensate the Contractor for additional asphalt cap installed along Prospect Avenue from 17th Street to Chapman Avenue intersections due to the following changes: 1)Additional capping at Fairhaven and Prospect Avenue intersection due to the interference of a 20-inch East Orange County Waterline. Direct casts were approved by the Board on July 19, 2006 under Item 2 of previous Change Order No. 9, but final asphalt cap costs were not included. 2)Additional capping was required due to three additional house connections. Direct costs were approved by the Board on August 23,2006 under Item 2 of previous Change Order No. 10, but final asphalt cap costs were not included. 3)This Rem included a credit for the asphalt cap deleted at Chapman Avenue and Prospect Avenue intersection due to the revised alignment. The Contractor submitted a request for additional compensation in the amount of$98,667 and included several areas where the final asphalt cap was required per Contract documents. The Contractor has not provided sufficient explanation and justification, as required by the Contract,for compensation in the amount requested. Therefore,this Rem compensates the Contractor for the additional capping installed along Prospect Avenue from 17th Street to Chapman Avenue intersections based on the Sanitation District's assessment of an equitable adjustment of the changes required (Reference FCO No. 64 and No. 41, RFI No. 40). ADDED COST THIS CHANGE ORDER ITEM: $9,556.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Page 7 of 9 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 UNILATERAL CHANGE ORDER Contractor: ARB. INC. C.O. No.: Thirteen(13) Date: October 25.2006 Jab: Gisler Redhill North Trunk Sewer. Reach "A". Contract No.7-36: Orange Trunk Improvements.Contract No.7-39:Gisler Redhill/North Trunk Sewer Improvements Contract No. 741,and City of Tustin Protect Numbers 6106, and 6151 Consultant: AKM Consulting Engineers ITEM 7—ADDITIONAL PAVING AND CREDIT FOR BASE MATERIAL, STATION 127+00 TO 166+00 This item is for the additional base paving and for the deletion of base material required by Contract Documents on Prospect Ave between stations 127+00 to 166+00. During the main line installation from sewer station 127+00 to 166+00,the Contractor was given two options by the County of Orange for replacement of the street pavement section. The first option was to replace the asphalt section removed with an equivalent deep lift section of 10-inch asphalt concrete(AC) only, and no base material. The second option was to replace the existing asphalt section encountered with an equivalent section that is calculated by adding one inch to the AC thickness and for the base, multiplying two times the thickness of the AC section plus one inch. Both of the options provided by the County of Orange provided significant cost savings, since they required less or no base material compared with the Contract Requirements, The Contractor at its own discretion elected the first option and installed a deep lift section of 10-inch thick AC,without base material. At the end of the construction,the Contractor requested additional compensation in the amount of$98,496. The Contractor believed that additional compensation is justified based on the additional thickness installed. The Sanitation District disagreed with the Contractor's request. Based on precedence of previously agreed Change Order(CO) No. 5, Item 2, Field Change Order(FCO) No.40; CO No.3, Item 7, FCO No. 32, and CO Not, Item 7, FCO No. 17, the Contractor and the Sanitation District agreed in the past to quantity the additional costs by taking a credit for the base material,which was not installed but required by contract documents, and adding the costs to remove and replace the increased AC thickness. After the Sanitation District's review of the Contractor's documents submitted for this FCO, it was found that a credit based on the balance of additional base asphalt and base material not installed was due to the Sanitation District but not included in the Contractor's request for compensation (Reference FCO No. 76). CREDIT COST THIS CHANGE ORDER ITEM: $(41,209.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days TOTAL ADDED COSTS THIS UNILATERAL CHANGE ORDER: $439,935.00 TOTAL TIME EXTENSION THIS UNILATERAL CHANGE ORDER: 0 Calendar Days Page 8 of 9 ORANGE COUNTY SANITATION DISTRICT 110844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 UNILATERAL CHANGE ORDER Contractor: ARB, INC. C.O. No.: Thirteen (13) Date: October 25, 2006 Job: Gisler Redhill North Trunk Sewer. Reach "A". Contract No. 7-36 Orange Trunk Improvements, Contract No.7-39,Gisler Redhill/North Trunk Sewer Improvements: Contract No. 7-41� and City of Tustin Project Numbers 6106 and 6151 Consultant: AKM Consulting Engineers SUMMARY OF CONTRACT TIME Original Contract Date: April 5,2004 Original Contract Time: 600 Calendar Days Original Completion Date: November 25,2005 Time Extension this C.O.: 0 Calendar Days Total Contract Time Exlension: 126 Calendar Days _ Revised Contract Time: 726 Calendar Days Revised Final Completion Due Date: March 31, 2006 Time Subject to Liquidated Damages: TBD Actual Final Completion Date: N/A Original Contract Price $18,375,999.00 Prev. Authorized Changes $ 3,587,536.00 This Change(Add) $ 439,935.00 Amended Contract Price $22,403,470.00 i Page 9 of 9 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 UNILATERAL CHANGE ORDER Contractor. ARB, INC. C.O. No.: Thirteen (13) Date: October 25, 2006 Job: Gisler Redhill North Trunk Sewer. Reach "A". Contract No. 7-36:Orange Trunk Improvements,Contract No.7-3R Gisler RedhillvNorth Trunk Sewer Improvements: Contract No. 7-4 V and City of Tustin Pro act Numbers 6106, and 6151 Consultant: AKM Consulting Engineers Board Authorization Date: October 25, 2006 ORANGE COUNTY SANITATION DISTRICT Recommended by: Hardat Khublall, P.E. Date CIP Project Manager Approved by: David A. Ludyrin P.E. Dale Director of Engineering EDMS 00381 MM PDC COMMITTEE Meeting Date To go.of Dir. 10/05/06 10/25/06 J AGENDA REPORT Item Number Item Number PDO06-107 11(h) Orange County Sanitation District sStrategic 6 Master Planning FROM: David Ludwin, Director Of Engineering Originator: Alberto Acevedo, Project Manager SUBJECT: AMENDMENT NO. 5 TO SUPPLEMENT NO. 1 TO THE 1999 STRATEGIC PLAN PROGRAM ENVIRONMENTAL IMPACT REPORT, JOB NO. J-40-5 GENERAL MANAGER'S RECOMMENDATION (1) Approve a budget increase of$38,235 for Supplement No. 1 to the 1999 Strategic Plan Final Program Environmental Impact Report, Job No. J-40-5, for a total project budget of$946,235; and (2)Approve Amendment No. 5 to the Professional Services Agreement with Environmental Science Associates, providing for additional environmental services for an additional amount of$5,706, increasing the total amount not to exceed $574,206. SUMMARY • The Professional Services Agreement (PSA) with Environmental Science Associates (ESA) provides for Supplemental Environmental Impact Report (EIR) Nos. 2, 3, 4, and 5 to update the 1999 Strategic Plan Final Program Environmental Impact Report (PEIR) for the following four projects: (1) Treatment Plant No. 2 Headworks Replacement Project, Job No. P2-66; (2) Newport Trunk Sewer and Force Mains Replacement Project, Contract No. 5-58; (3) Ellis Avenue Pump Station Replacement Project, Contract No. 1-10; and (4) Rocky Point Pump Station Replacement Project, Contract No. 5-50. • The California Coastal Commission (CCC) requested that additional detailed environmental analysis be prepared beyond that identified in the EIR for the Newport Trunk Sewer and Force Mains Replacement Project, Contract No. 5-58. • Under this proposed Amendment No. 5, ESA will provide the additional detailed environmental analysis and documentation. No additional work is anticipated under this PSA. PRIOR COMMITTEE/BOARD ACTIONS Please refer to the attached PSA status report. PROJECT/CONTRACT COST SUMMARY As indicated in the attached Budget Information Table, authorization of$5,706 is requested for the existing PSA for a total amount not to exceed $574,206. Page 1 BUDGETIMPACT , ❑ This item has been budgeted. ® This item has been budgeted, but there are insufficient funds. Line item: (Page 132,Section e. FV 04105) ❑ This item has not been budgeted. ❑ Not applicable (information item) A budget increase of$38,235 is being requested to pay for this amendment and higher than anticipated costs to advertise and process the EIR. This money will come from capital reserve funds. ADDITIONAL INFORMATION The Consultant's PSA has provided for a total of 15 Project modifications to the Program EIR including the project-specific EIR for the Newport Trunk Sewer and Force Mains Replacement Project. The analysis contained in the EIR for Newport Trunk Sewer and Force Mains Replacement Project consisted of abandonment and replacement of pipeline along an existing 30-foot, raised utility road that traverses the Santa Ana River Marsh. The pipelines would be installed within the existing easement and disturbed utility roadway from the Bitterpoint Pump Station in Newport Beach to Treatment Plant No. 2 to handle projected 2020 peak flows. Micro-tunneling would be to be employed to install the pipelines beneath the Santa Ana River (SAR) into Treatment Plant No. 2. To avoid the nesting season (February— September) of sensitive habit (e.g. Belding Savannah Sparrow, Least Tern) ESA's biologists conducted a field survey in January 2006 to delineate potential wetlands and water-associated habitat as defined by the California Coastal Act. Detailed data on vegetation, soils, hydrology, and wildlife were collected along the 2,060-foot length of the Project alignment. The Wetland Delineation and Avoidance plan prepared for the Newport Trunk Sewer and Replacement Project was completed in April 2006 and concluded that no wetlands subject to CCC review would be adversely affected by the Project. The Project would occur entirely in disturbed upland areas within the existing utility easement. Although the alignment boundaries occur in closed proximity to wetland areas and to a small amount of tidal channel area, mitigation measures established during the CEOA process would adequately protect the surrounding marsh areas and avoid any adverse impacts associated with the Newport Trunk Sewer and Force Mains Replacement Project. ALTERNATIVES No alternatives are being presented since the work has been done and the project cannot proceed without a CCC permit. Page 2 CEQA FINDINGS On March 23, 2005 the Sanitation District's Board of Directors (Board) certified the Final EIR for the Newport Trunk Sewer and Force Mains Replacement Project, Contract No. 5-58. The Board, however, did not take specific action to approve the Project alignment (Alternative 2C in the EIR), as the "project" until April 2005. The Notice of Determination for this Project was filed with the County of Orange and the State of California on April 28, 2005. ATTACHMENTS 1. Budget Information Table 2. PSA Status Report 3. Fee Proposal AAC:kf KWepBagenda\Bcard Agenda Repons=D5 Board Agenda ReporonlU Mtem 11(h).J4M.doc Page 3 BUDGET INFORMATION TABLE Supplement No. 1 to the 1999 Strategic Plan Program Environomental Impact Report JOB NO.J-40-5 ORIGINAL CURRENT PROPOSED PROPOSED FUNDS THIS PROPOSED ESTIMATED ESTIMATED PROJECTIPHASE AUTHORIZED PROJECT BUDGET REVISED AUTHORIZED TO AUTHORIZATION TOTAL EXPENDITURE EXPENDED TO BUDGET BUDGET INCREASE DECREASEBUDGET DATE REQUEST AUTHORIZATION TO DATE DATE(%) Phase t -Pro ect Development Phaw 2-Pnefinninar,Des n $ 148000 $ 908,000 $ 38.235 S 946.235 S 940,529 S 5706 S 946.235 $ 940.529 99% Phase 3-Design Phase 4-Constucton Phase 5-Commissioni Phase 6-Close-Out Phase 7-Contin n PROJECTTOTAL S 148.000 $ 908.000 $ 38.235 S 946.235 $ 940.529 $ 5,706 $ 946.235 S 940,529 99% Reimbursable Casts PROJECT NET I S 148.000 $ 908.000 1 S 38.235 1 S 946235 S 94D.529 $ 5,706 S 946,235 S 940,529 1 0% PSAIContnct Design PSA $ 77.830 S 560,500 $ 5.706 $ 574.206 11 S 568.500 1 S 6,706 $ 574,206 S 574,206 100% ConaVuction Contact EDM5:003616590 ELMS.003816590 Pape 1 J40-5-BuJget Info Table 090606 Professional Services Agreement Status Report Supplement No. 1 to the 1999 Strategic Plan Program Environmental Impact Report Job No. J-40-5 Total Project Budget: $908,000 Consultant: Environmental Science Associates (ESA) Start Date of Project: March 28, 2001 Date Amendment Description Cost Accumulated Costs Supplement No. 1 to the 1999 Strategic Plan Program Environmental Impact Report(PEIR). The work is to 3/28/01 Original PSA support additional environmental documentation $77,830 $77,830 projects under design, or were not included in the 1999 Strategic Plan EIR analysis. To address upcoming collection system and treatment plant projects that require additional environmental 3/27102 1 analysis and documentation to supplement the $116,170 $194,000 Strategic Plan EIR. A budget increase is also required for FY 2001-02 throw h FY 2002-03. To address four projects that will require additional environmental analysis and documentation, 6/25/03 2 Supplemental Nos. 2, 3, 4 and 5,to the 1999 Strategic $178,500 $372,500 Plan EIR. A budget increase is also required for FY 2002-03 through FY 2003-04. To address the four projects identified in Amendment No. 2 that will require revisions to the environmental 4/28104 3 analysis and documentation necessary for preparation $141,000 $513,500 of Subsequent or Tiered EIRs. A budget increase is also required for FY 2004-05. To address the two projects identified in Amendment No. 3 that will require additional revisions to the 2/23/05 4 environmental analysis and documentation necessary $55,000 $568,500 for preparation of Tiered EIRs. A budget increase is also required for FY 2005-06. To prepare detailed environmental analysis and documentation for the Newport Trunk Sewer and Force Proposed 5 Mains Replacement Project, as required by the $5,706 $574,206 California Coastal Commission. A budget increase is also required for FY 2005-07. AAC:kf EDMS: 003816585 i MINUTES OF THE REGULAR JOINT MEETING OF THE FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE & STEERING COMMITTEE Orange County Sanitation District Wednesday, October 11, 2006, 5:00 p.m. A joint meeting of the Finance, Administration and Human Resources Committee and the Steering Committee of the Orange County Sanitation District was held on October 11, 2006, at 5:00 p.m., in the Sanitation District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: FAHR COMMITTEE MEMBERS: STAFF PRESENT: DIRECTORS PRESENT: Jim Ruth, Interim General Manager Darryl Miller, Chair Bob Ghirelli, Acting Assistant General Manager Mike Duvall, Vice Chair Lorenzo Tyner, Director of Finance and Bill Dalton Administrative Services Rich Freschi David Ludwin, Director of Engineering Phil Luebben Jeff Reed, Human Resources Manager Joy Neugebauer Mike White, Controller Mark Waldman Lilia Kovac, Committee Secretary Doug Caved, Board Vice Chair Norbert Gaia Juanita Skillman OTHERS PRESENT: DIRECTORS ABSENT: Brad Hogin, General Counsel James W. Silva Brian Gruber, Lance, Sell & Lunghard Jim Ferryman, Board Chair Richard Kikuchi, Lance, Sell & Lunghard Shinsh Patel, Lance, Sell & Lunghard Ed Soong, Public Resources Advisory Group Lon Koh (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Miller did not give a report. (5) REPORT OF THE GENERAL MANAGER Jim Ruth, Interim General Manager, did not give a report. Minutes of the Regular Joint meeting of the Finance, Administration and Human \ Resources Committee and Steering Committee Meeting October 11, 2006 Page 2 (6) REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance, did not give a report. (7) REPORT OF GENERAL COUNSEL Brad Hogin, General Counsel, informed the Committee members that he would be conducting Ethics training in-house, as required by Assembly Bill AB1234. He also asked those directors that have already completed their Ethics training submit a copy of the certificate of completion to the Board Secretarys office of the Sanitation District for the files. (8) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the September 13, 2006 joint meeting of the Finance, Administration and Human Resources Committee and Steering Committee meeting. b. FAHRO6-67 Receive and file Employment Status Report as of September 18,2006. c FAHRO6-68 Receive and file OSHA Incidence Rates and Workers' Compensatlon Claims and Costs Report. d. FAHRO6-69 Recommend to the Board of Directors to Approve Amendment No. 1 to the agreement with the State of California, Department of Parks and Recreation, providing for a change to the billing methodology for sewer services for Boise Chica State Beach. Motion: It was moved, seconded, and duly carried to approve the recommended action for the item specified as 8(a)through 8(d). Director Freschi abstained from voting on Item 8(a). END OF CONSENT CALENDAR e. Consideration of items deleted from Consent Calendar, if any. (9) ACTION ITEMS a. FAHRO6-70 Recommend to the Board of Directors to authorize extension of a service contract with Public Resources Advisory Group (PRAG)for financial advisory services for an additional five-year period effective November 2006. Motion: It was moved, seconded, and duly carried to approve the recommended action. Minutes of the Regular Joint meeting of the Finance, Administration and Human Resources Committee and Steering Committee Meeting October 11, 2006 Page 3 (10) INFORMATIONAL ITEMS a. FAHR06-71 Independent Accountant Report on the Capital Improvement Program's Procurement Procedures and Internal Controls Lorenzo Tyner introduced Richard Kikuchi of Lance, Sol[and Lunghard who presented their independent report and findings of the District's Capital Improvement Program's Procurement Procedures and Internal Controls. Director of Engineering, David Ludwin, presented a response to the recommendations made on the auditors report. b. FAHR06-72 Retirement and benefits program review Lorenzo Tyner presented a verbal report on Bartel Associates, LLC's Benefits Review. A follow up meeting was scheduled for Thursday, October 26, 2006. C. FAHR06-73 Succession Management Program Update Jeff Reed presented the major components of the Succession Management program, and will be periodically reporting progress to the committee. d. FAHR06-74 Management of Property and Liability Insurance Programs Mike White briefly presented facts on the differentjoint insurance programs available to the Sanitation District for the various needs of the agency this size. Staff will prepare a comparative analysis of joint powers insurance authority and report back to the committee in November with options. (11) CLOSED SESSION There was no closed session. (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. Minutes of the Regular Joint meeting of the Finance,Administration and Human . Resources Committee and Steering Committee Meeting October 11, 2006 Page 4 (14) FUTURE MEETING DATES The adjourned meeting is scheduled to reconvene Thursday, October 26,2006 at 7:00 p.m. The next regular FAHR Committee meeting is scheduled for November 8, 2006, at 5 p.m. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:30 p.m. Submitted by: Ulia (ovac Committee Secretary H:VeprlegendaWAHR1FAHR200V1106105.101106 FAHR Minut .dw FAHR COMMITTEE Mewing Date To Dd.or .Dir. 10/11/06 10/25/O6 AGENDA REPORT RmnNumbw rtemNumber FAHDM-69 12(b) Orange County Sanitation District FROM: Mike White, Controller Originator: Angela Brandt, Accounting Supervisor SUBJECT: AMENDMENT NO. 1 TO BOLSA CHICA STATE BEACH SEWAGE AGREEMENT GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 1 to the agreement with the State of California, Department of Parks and Recreation, providing for a change to the billing methodology for sewer services for Bolsa Chica State Beach. SUMMARY The Sanitation District currently invoices the Department of Parks and Recreation for sewage service for Boise Chica State Beach on an annual basis. The original agreement stipulates that the charge be based upon water consumption from a specific water meter at the State's metering facility. The Sanitation District also invoices the Department of Parks and Recreation for sewage service for Huntington State Beach on an annual basis. The methodology for determining the sewer service charge within this agreement is based upon water consumption from all water meters servicing the beach. That water meter located at Boise Chica State Beach is no longer operational and the Department of Parks and Recreations has requested that the charge be computed in the same manner as the Huntington State Beach Sewage Agreement, or based upon the water consumption from all water meters servicing the Boise Chica State Beach. PRIOR COMMITTEE/BOARD ACTIONS The Boise Chica State Beach Sewage Agreement was entered into on March 15, 1974. The Huntington State Beach Sewage Agreement was entered into on July 13, 1983. PROJECT/CONTRACT COST SUMMARY N/A F..N. Ow-t02< ft nE Report—FA R Dept]20 RevieM. 1011fi/P0� Page 1 BUDGETIMPACT ❑ This item has been budgeted. tine item: ❑ This Rem has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS N/A Fom No.a iw4 Aq .p -FMR �M�o NwIW. W16"ON Page 2 FAHR COMMITTEE Meetl00Date TOB15",. 10/11/06 3j 0/ /06 AGENDA REPORT Stem Number Rem Number FAHR06-70 12(c) Orange County Sanitation District FROM: Lorenzo Tyner, Director of Finance Originator: Mike White, Controller SUBJECT: RENEWAL OF FINANCIAL ADVISOR CONTRACT GENERAL MANAGER'S RECOMMENDATION Authorize extension of a service contract with Public Resources Advisory Group (PRAG) for financial advisory services for an additional five-year period effective November 2006. SUMMARY In November 2001, the Board of Directors appointed PRAG as the District's Financial Advisor for a three-year period beginning with fiscal year 2001-02, with an option of extending the service period for an additional two years upon Board approval. This was done after staff conducted a competitive selection process for Financial Advisor to assist with the development of a financial plan for the capital improvement program through the year 2020, including groundwater replenishment, and for assistance in the issuance of the $280 million Certificates of Participation, Series 2003 fixed rate debt. In February 2005, the Board of Directors extended the service contract with PRAG as the District's financial advisor for an additional two-year period beginning with fiscal year 2004-05. During this time period, PRAG produced an update of the long-term capital improvement program financing plan, including variable and fixed rate debt capacities, and assisted in the issuance of$200 million Certificates of Participation, Series 2006 variable rate debt. During the original competitive selection process, PRAG was deemed to be the most competent firm to meet the District's financing needs by the Evaluation Team, a team consisting of the Director of Finance, the Controller and two external professionals. This finding was based on proposal evaluations and interviews of the four finalists as to the overall qualifications of each firm, the experience of each firm, quality of each firm's professional personnel assigned, services and products offered by each firm, understanding of the District's needs and each firm's proposed solutions, and the financing approach proposed by each firm. Staff was pleased with the results provided by PRAG on both the development of the capital improvement program financial plans and in the assistance provided on the two COP debt issuances. PRAG's assistance is now needed to evaluate the current market a�. .m ne snnno.u.m.0 i i.a r...IULK1Tuem 12(c)en.—I wi.o�.eoo Page 1 conditions and how they may impact the Sanitation District's five outstanding debt issues. For example, the Sanitation District's debt policy states that we should consider the refunding of existing debt if the present value savings are at least three percent of the par amount of the refunding bonds. In addition, staff needs to begin establishing the financing team that will be necessary for the Sanitation District's next scheduled debt issuance in FY 2007-08. One of the first steps in moving forward with the next debt financing will be to update the Sanitation District's long-term capital improvement financing plan. PRAG's bond financing fee is being proposed in some cases to match the original FY 2001-02 proposal and, in other cases, the original proposed amount plus inflation. In addition, PRAG has proposed additional fees for non-transactional financial advisory services to perform work as directed by the Sanitation District while lowering their quarterly Swap Report preparation fees by two-thirds from $3,000 to $1,000. Staff therefore requests that the Committee recommend that the Board of Directors renew the financial advisory service contract with PRAG and authorize the General Manager to complete a negotiated agreement for a five-year period beginning with fiscal year2006-07. PRIOR COMMITTEE/BOARD ACTIONS In November 2001, the Board of Directors appointed Public Resources Advisory Group (PRAG) as the District's Financial Advisor for a three-year period beginning with fiscal year 2001-02, with an option of extending the service period for an additional two years upon Board approval. In February 2004, the Board of Directors extended the contract of Public Resources Advisory Group (PRAG) to serve as the District's Financial Advisor for an additional two years beginning with fiscal year 2004-05. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) C`Dm saM Setll,ga\m,oaLLaal$ ,NslTdipviy IN FlInWLK]B 121c1 FYv®I Mnm.Ez Page 2 ADDITIONAL INFORMATION Following is PRAG's response to staffs request that they maintain fees at the levels from our original contract. They have respectively requested the following changes from the original contract and the justification for setting such requested fees: 1. Fixed Rate New Money fees a. Previously $75,000 (original contract) b. PRAG proposes $85,000 c. CPI-U has increased by 14.9% between January 2002 (original contract was December 2001) to July 2006 (latest CPI-U figure available); therefore, $75,000 multiplied by the increase in the CPI-U would equal $86,180. 2. Fixed Rate Refunding fees a. Refunding fees were not specifically categorized in the original contract b. PRAG proposes $100,000 c. The effort to conduct a fixed rate refunding is more involved than a new money fixed rate issuance (arbitrage restrictions, refunding escrow component, escrow agreement documentation, procurement and working with an escrow agent and verification agent) d. We believe the additional $15,000 (over the proposed fixed rate new money fee) is justifiable due to the additional complexities and required effort. 3. Variable Rate New Money fees a. Previously $100,000 (original contract) b. PRAG proposes no change in fee, even thought the CPI-U has increased by 14.9% 4. Variable Rate Refunding fees a. Refunding fees were not specifically categorized in the original contract b. PRAG proposes $115,000 c. Additional effort for refundings (see 2.c.) d. We believe the additional $15,000 (over the proposed variable rate new money fee) is justifiable due to the additional complexities and required effort. e. If the previous fee (original contract) of$100,000 for variable rate debt (although variable refunding debt was not specifically mentioned) was escalated by the change in CPI-U, the current fee would be $114,906 which rounds to the proposed $115,000 5. Swap Reports a. Proposed fees for 1992 and 1993 COPs quarterly swap reports reduced to $1,000 per swap from the current$3,000 fee, or a total reduction from $6,000 per quarter to $2,000. b. Proposed fees for any new swap would be $2,000 for each report during the first year. After the first year, the report fee would reduce to $1,000 per swap. c mmom .W SWInpWmW l SenmpeRnn�IMMM FIWWW WM 1�c)Fo. Page 3 Although PRAG's proposed fee structure may seem more complicated than in the original contract, they believe it more accurately reflects the effort involved in implementing the various types of potential transactions available to the Sanitation District. Attached to this report is there specific full and complete fee proposal. ALTERNATIVES Direct staff to initiate a new competitive selection process. CECA FINDINGS N/A ATTACHMENTS 1. Letter from Public Resources Advisory Group, dated September 5, 2006. C'.'A mom9W9eil^YF1moNou15e MZ%Te^ NIM~FlM10lK1ltlYm t$q FNvmItl PGNv .hc Page 4 Public Resources Advisory Group I IMS Wert Olympic Boulevmd ■ Suile640 ■ Los MBelm,Celil=ia 90064 • Phone (310)4774487 • Fm(310)477-0105 September 5, 2006 Mr. Michael White Controller Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Dear Mr. White: Public Resources Advisory Group ("PRAG") is pleased to submit a proposal to extend its service as financial advisor to the Orange County Sanitation District (the "District"). As financial advisor, PRAG will continue to provide consulting services in conjunction with the District's capital funding, debt, swaps, and investment programs. PRAG will provide qualified personnel for all financial advisory services, including,but not limited to the following: ➢ Making available qualified personnel for consultations and conferences with staff and officials on an as needed basis; ➢ Maintain and refine the Capital Financing Plan model which projects components of the District's revenue and expenses, cash reserves, and capital project expenditures for the collection system and joint treatment works, as well as repayment obligations for the District's outstanding and projected debt obligations; ➢ Conduct regular reviews of the District's debt structure and explore refinancing and restructuring opportunities available in the current market, including increasing or decreasing variable rate exposure; ➢ Issuance of debt and swaps • Assist in the selection process of other financing team members, including underwriters, legal counsel, swap providers, credit enhancement providers, paying agents, auction agents, trustees, printers, and verification agents; • Develop the financing structure with a focus on the benefits and risks to the District; • Prepare financing schedules and agendas for meetings of the financing team; • Review and provide comments on bond resolutions, offering statements and other financing documents; • Devise and implement credit ratings strategies, including arranging to obtain ratings for debt, preparation of presentations, conducting C?Dacumenhand Sme1g•Umr•xlLwal Sm81ps1rempmery Imemet 191es101-K78Wem 12(c)Fmind•l Mvum tt t,dac Public Resources Advisory Group meetings, arranging tours, responding to inquiries from rating analysts. and maintaining regular contact with rating analysts; • Assess the cost effectiveness of credit enhancement options for the financing;and is Participate in the pre-closing and closing activities, to assure that a smooth closing is accomplished; Perform other financial advisory services as may be required from time to time. PRAG typically bills clients on an hourly basis for non-transactional work and fixed fees for transactional work. Our proposed billing rates for non-transactional work is the following: i�ourly Rates Person", Raw—Pe—rHour Chairman/Co-President $350 Executive Vice President/ 300 Senior Managing Director Managing Director 275 Vice President 250 Assistant Vice President 200 Associate/Analyst 150 For transactional work, we propose the following fees: Fixed Rate New Money Issuance $85,000 Cora etitiveor Ne otiated) Fixed Rate Refunding Issuance (Competitive or Ne otiated) 100,000 Variable Rate New Money Issuance 100,000 Variable Rate Refunding Issuance 115,000 T-apjS 125,000 Swap Reports Existing Swaps(1992 and 1993 COPS) 1,0001dl New Swaps(during I"year) 2,000"1 New Swa s(starting 2"d ear) I,000IdI Bidding of an Investment an (a) Discounts for simultaneous or close proximity multiple issues(including swaps and investments)will be negotiated prior to commencing work on the transactions. (b) Payable by the counterparty ifthe District rashers. (c) Not to exceed. Actual fee to be negotiated based on the complexity of the transaction(i.e. substantial discounting if there is an associated bond transaction and/or existing swap documents). (d) For each outstanding swap. (e) For new investments. not to exceed the amount permitted by the ,safe harbor" provisions of the federal arbitrage regulations (currenOv $32.000). For escrow restructurings. 5%of savings an the first million and 2.5%of incremental savings thercafler. C V=uments and SeaiagsdereaRocal Settings\Temporary Internet ales\01-R78gtem 12(c)Financial Advisors An t noc -2- Public Resources Advisory Group In addition, PRAG will bill the District for out-of-pocket expenses associated with providing transactional and non-transactional financial advisory services,which are detailed below: Out-of-Pocket Expenses Expense Rate Administrative Fee to- Computer Charges: Databases at cost Munifacts $250 er bond issue Travel at cos Automobile: Rental Cars at cost Personal Cars $0.445/mile(`) Other Expenses"' at cost (a) This fee pennies only to non-personnel expenses which me billed through PRAG. such as The Bond Buyer, printer, and disclosure message charges. Any such charges by PRAG will be disclosed to the District prior to being incurred. (b) PRAG professionals would endeavor to use the lowest cost transportation that scheduling permits. Advance notification will be given to ate District on all travel costs outside of mileage reimbursmnent. (c) Or ate current standard mileage rate as determined by the U.S. Internal Revenue Service. (d) Must be preapproved by the District's project Manager. PRAG thanks you for the opportunity over the past few years of providing financial advisory services to the District. We would very much like to continue serving the District in this capacity. If the above proposal is acceptable to you, please counter sign below and return a copy to me at the above address. Sincerely, Edmund Soong Executive Vice President C,Oocumeas and Seiangs� wox\Local Settings\Temporary laemet FileeWLK78\hem 12(c)Financial ACnsoutAft Idoe -3- GWR System Steering Committee October 9,2006 MINUTES GROUNDWATER REPLENISHMENT SYSTEM STEERING COMMITTEE STEERING COMMITTEE (A Committee of Orange County Water District and Orange County Sanitation District Directors) OCWD Boardroom, 10500 Ellis Avenue, Fountain Valley Monday, October 9, 2006, 5:30 p.m. Committee Members Philip L. Anthony OCWD Director,Chairman ............. Present Kathryn Barr OCWD Director ............................... Present Roger Yoh OCWD Director................................Present Steve Anderson OCSD Director ................................ Present Mike Duvall OCSD Director,Vice Chairman....... Present Carolyn Cavecche OCSD Director ................................ Present Alternates Jan Debay OCWD Director(No. 1)....................Present Denis Bilodeau OCWD Director(No. 2)..............Not Present Steve Sheldon OCWD Director(No. 3).................... Present Don Bankhead OCSD Director(No. 1) ..............Not Present Lary Crandall OCSD Director(No. 2) .................... Present Doug Daven OCSD Director(No. 3) ..............Not Present Other Directors Present Wes Bannister CONSENT CALENDAR(ITEM NOS.1-2) MOTIONIVOTE AcTioN TAKEN 1. MINUTES OF PREVIOUS MEETING ANTHONY—AYE RECOMMENDATION:Approve Minutes of the September 11,2006 BARR-AYE APPROVED Groundwater Replenishment System DEBAY—SECOND,AYE Steering Committee Meeting as mailed ANDERSON-AYE DUVALL— MOTION,AYE CAVEOOHE—AYE 2. CHANGE ORDER NO.2TO RUTAN B TUCKER'S ANTHONY— AYE PROFESSIONAL SERVICESAGREEMENT FOR GENERAL BARR- SEcoND,AYE DIRECTOR LEGAL SERVICES RELATING TO THE GWR SYSTEM DEaAY-AYE CAVECCHE ASKED PROJECTS ANDERSON-AYE THAT BUDGET BE RECOMMENDATION:Agendize for the October 18 OCWD Board DUVALL—AYE MOVED FROM THE meeting: Authorize issuance of Change CAVECCHE— MOTION,AYE UNIT II PIPELINE Order No. 2 to Rutan&Tucker Professional PROJECT TO THIS Services Agreement in the amount of LINE REM. $50,000 for the Continuation of general legal APPROVED services associated with GWR System projects _ 1 _ GWR System Steering Committee October 9, 2006 END OF CONSENT MATTERS FOR CONSIDERATION 3. AMENDMENT NO. I TO THE FAUBEL PUBLIC AFFAIRS STAFF REQUESTED PROFESSIONAL SERVICES AGREEMENT TO ADD A KOCE THIS ITEM BE PULLED SPONSORSHIP AND CHAMBER OF COMMERCE NEWSLETTER INSERTS FROM TNEAGENOA RECOMMENDATION: Agend'¢e for the October 18 OCWD and November 15 OCSD Board meetings. Authorize the issuance of Amendment No. 1 to the Professional Service Agreement of Faubel Public Affairs in the amount of $21,740 in order to enhance the GWR System outreach using Chamber of Commerce newsletter inserts and a sponsorship on Orange County's only TV station KOCE INFORMATIONAL ITEMS 4. REPAIR OF CARBON CANYON DIVERSION CHANNEL INFORMATIONAL 5. ADVANCED WATER PURIFICATION FACILITY INFORMATIONAL COMMISSIONING AND START-UP WORKSHOP 6. ADVANCED WATER PURIFICAITON FACILITY COST INFORMATIONAL SAVINGS UPDATE 7. PROJECT SCHEDULE AND BUDGET UPDATE INFORMATIONAL 8. CONSTRUCTION PROJECTS PROGRESS INFORMATIONAL 9. MONTHLY CHANGE ORDER UPDATE INFORMATIONAL 10. STATUS REPORT INFORMATIONAL • Grants and Loans Update • Public Information and Education Update DIRECTORS'ANNOUNCEMENTSIREPORTS GENERAL MANAGERS'ANNOUNCEMENTSI REPORTS 11. ADJOURN TO CLOSED SESSION • CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION [GOVERNMENT CODE SECTION 64868.111 Two(2) cases: 1)Pac#k Boring, Inc. v. Colich Construction and OCWD— Superior Court Case 06CCOB950 - 2 - M 1 GWR System Steering Committee October 9, 2008 2) Golden State Boring v. OCWD—Appellate Court Case G035795 CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION [GOVERNMENT CODE SECTION 64956.9(X)] One(1) case: 1. Damage to OCWD pipeline due to SR-22 construction RECONVENE IN OPEN SESSION ADJOURNMENT 7:15 P.M. - 3 -