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2005-12-21
phone: (714) 962-2411 fax: (714] 962-0356 www.ocsd.com mailing address: PO. Box 8127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Member Agencies • Cities Anaheim Br es Buena Park Cypress Fountain Vs/fey Fullerton Garden Grove Huntington Besch Irvine Ls Habra Ls Palms Los Alamitos Newport Beach Orange Placentia Senta Ans Seal Besch Stanton Tustin Vi/ls Park Yorba Linde County of Orange Sanitary Districts Costa Mesa Midway City Water Districts Irvine Ranch ORANGE COUNTY SAN ITATION DISTRICT December 14, 2005 NOTICE OF MEETING BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, December 21, 2005-7:00 P.M. DISTRICT'S ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California 92708 The Regular Meeting of th e Board of Directors of the Orange County Sanitation District will be held at th e above location, time and date. STEERING COMMITTEE • Wednesday, December 21, 2005 at 5:00 p.m. GWR SYSTEM STEERING COMMITTEE -Monday, January 9, 2006 at 5:30 p.m. @OCWD STEERING COMMITTEE -Wednesday, January 25, 2006 at 5:00 p.m. To mamtam world-class leadership m wastewater and water resource management. BOARD MEETING DATES January 25, 2006 February 22, 2006 March 22, 2006 April 26, 2006 May 24, 2006 June 28, 2006 *July 191 2006 August23,2006 September 27, 2006 October 25, 2006 *November 151 2006 *December 20, 2006 *Meetings are being held on the third Wednesday of the month H:\dept\pa\320\BS\Agenda\2005 Meeting Notices\MN11.2.doc . ! December 21, 2005 TO: FROM: SUBJECT: MEMORANDUM Members of Steering Committee and Board of Directors Orange County Sanitation District Jame~Ruth Interim General Manager Orange County Sanitation District Status Report Since assuming my duties as your Interim General Manager on December 5, I have met with staff, toured our plant operations, attended subcommittee meetings, as well as numerous special meetings with the Managers Team, Strategic Planning committee, Executive Management Team (EMT), and one management audit consultant, Barry Newton. I have attempted to address the following issues as a result of input from Board members and staff in an effort to keep the organization focused and responsive during this time of transition. Issues 1. Consumated employment agreement with Director of Regional Assets and Services. 2. Initiated and approved a contractual agreement with a qualified firm to conduct one rate study in response to the Kimberly Clark settlement agreement 3. Met with management audit consultant to review recommendations contained in report and to develop follow up strategies and action plans. 4. Met with C.l.P. Oversight Committee and staff to reevaluate how we prioritize our capital projects, identify funding sources, consider operational impacts, and rate structure impacts. Report will go back to committee early February outlining various options for consideration. 5. Labor Strategies -Eight (8) contracts are up for renewal June 30, 2007. Staff is in the process of collecting comparative data, identifying labor issues, and developing strategies to address those issues. 6. Budget -staff has initiated the preparation of the 2006-2007 Budget Plan -see attached 2005 Budget Calendar for approximate due dates. Members of Steering Committee Orange County Sanitation District December 21, 2005 Page 2of2 7. Working with the management audit consultant to review our current Performance Appraisal system and develop a more streamlined system applicable at all levels of the organization. 8. Looking at organizational structure to address Public Affairs issues as well as some Operations and Maintenance, and Administrative needs. 9. Strategic Planning process is very cumbersome and has consumed an inordinate amount of staff time with questionable results. The part of the process addressing capital projects should be completed in January 2006. The management component needs to be reevaluated, simplified, and refocused on Board policy direction. 10. With 20 pending retirements expected in 2006, the Sanitation District needs to establish a viable Succession Plan to address the critical loss of experience in the organization and to prepare and develop current staff to meet future organizational challenges. 11. The Sanitation District needs to evaluate our communications plan with respect to how we can communicate more effectively with the Board and to look at our public education initiatives to asses their timeliness and effectiveness. 12. Met with staff to review status of the Santa Ana River Interceptor Realignment Protection Project. Currently planning to set up a meeting with other impacted agencies to asses funding support, appropriate engineering options, and time schedule to initiate the design and implementation of this critical project. 13. I would recommend the Steering Committee meet with the General Manager and Executive Management Team in January to discuss Board priorities, communications expectations, and explore how we can improve our service levels. I will continue to keep you apprised of the Sanitation District's progress in the above mentioned areas and seek your input on any additional concerns you may have. JDR:gg H:\dept\admn\110\RUTH JAMES\Correspondence 2005\122105 JDR memo to SC.doc \ ,-; (-·~ c .. ( Tasks Operating Divisional Budgets: New Position/Additional Employee Decision Packages Due to Financial Planning (Julie Matsumoto, Ext. 7564) Operating DMsional Budgets: Equity Adjustment & Position Reclassification Decision Packages Due to Human Resources {Ann Sullivan, Ext 7143) Operating Budget: Training Request Forms Due to Human Resources {Richard Spencer, Ext. 7164) Capital Equipment Budget Vehicle Capital Equipment Decision Packages Due to Fleet Services {Chuck Forman, Ext. 7647) Capital Equipment Budget Computer Capital Equipment Decision Packages Due to Information Technology (Rich Castillon, Ext. 7283) Update to Unifying Strategies Finalized Budget Parameters Presented to Other Committees Budget Parameters Presented to Other Committees Mid-Year Financial Report to FAHR Division Budget Packages Due to Financial Planning: • Projection of current year actual costs • Proposed costs for 2005-06 • Joint Operating Budget Expense Detail • Preliminary Contractual Material & Services Form • Capital equipment decision Packages (other than computer and vehicle decision packages which were due on 01/31/05) • New program decision packages (Financial Planning will collate and bind these items - along with salary information -into the Preliminary Division Budget Document for review by the General Manager.) Critical Goals, Strategic Planning and Five Year Staffing Plan -Steering Committee Meeting Mid-Year Financial Report to Board CIP-Project Request with Project Information Entered in CIP Database Completed CIP -Request Review -On-Line 7 Budget Calendar Responsibility Event/Due Date Divisional Budget 01/31/05 Coordinators Divisional Budget 01/31/05 Coordinators Divisional Budget 01/31/05 Coordinators Divisional Budget 01/31/05 Coordinators Divisional Budget 01/31/05 Coordinators Unifying Strategy 02/02/04 Teams&EMT Budget Team OMTS -02/02/05 Budget Team PDC -02/03/05 Finance Department 02/09/05 Divisional Budget 02/16/05 Coordinators EMT 02/23/05 Finance Department 02/23/05 CIP Budget 02/23/05 Coordinators Supervisors I 02/23/05- Managers & 03/01/05 Department Heads .. Tasks Responsibility Event/Due Date Complete the Compilation of the Preliminary Division Financial Planning 02/28/05 Budget Document CIP -Request Finalization and Division Manager Division Managers 03/02/05 Review Completed CIP -Request Finalization and Department Approval Department Heads 03/03/05 CIP -Completed CIP Budget Delivered to Finance CIP Budget 03/07/05 ·Coordinators PHASE II • BUDGET REYIEW Divisional Budgets -Distribution of Preliminary Line Item Financial Planning 03/01/05 Requested Budgets to Department Heads and Budget Coordinators Divisional Budgets -Budget Review Meetings with GM, General Mgrs. Office, 03/03/05 Budget Staff, and Department Representatives -review Financial Planning, & - budget & initial decision packages Division Coordinators 03/11/05 CIP -Committee Review CIP Committee 03/07/05 CIP-Resource Availability Review Engineering & O&M 03/07/05 ( ... ·· CIP -Preliminary CIP Reports Printed for Review Financial Planning 03/08/05 • Summary of Capital Requirements • CIP Cash Flow by Year to 2020 • CIP Summary by Revenue Program Category • Total CIP Budget by Status • CIP Project Detail Sheets CIP -Review Workshop Financial Planning & 03/09/05 Department Heads CIP -General Manager Approval General Manager 03/16/05 Divisional Budgets -Performance Budget Documents Divisional Budget 03/23/05 Due to Financial Planning (Julie Matsumoto): Coordinators • Organization Charts • Performance Results (2004-05) • Performance Measures (2005-06) Divisional Budgets -Completion of Preliminary Budget Financial Planning 03/29/05 and Compilation into Departmental Budgets CIP Schedules Through 2020 Completed Financial Planning 03/30/05 Board Holds First Reading of Sewer Service User Fee Board of Directors 04/27/05 ( Schedule for 2005-06 8 .. Budget Calendar C jTasks Responsibility I Event/Due Date I PHASE Ill ·BUDGET PRESENTATION CIP-Final CIP Budget Document Preparation and Financial Planning 04/11/05 Incorporation into Final Budget Document Initial -Proposed Budget finalized Financial Planning 04/26/05 Initial -Proposed 2005-06 Budget Presented to Financial Planning OMTS -05/04/05 Committees PDC -05/05/05 • FAHR-05/11/05 General Manager's Budget Message Completed General Mgrs. Office I 05/12/05 Financial Planning Approval of General Manager's Budget Message General Manager 05/13/05 Final -Proposed Budget to Printer Financial Planning 05/16/05 Board Holds "Public Hearing• for Rate Schedule Board of Directors 05/25/05 Ordinance Board Adopts Sewer User Fee Schedule for 2005-06 Board of Directors 05/25/05 . PHASE IV· BUDGET DELIBERATIONS Final Draft -Proposed 2005-06 Budget Presented to Financial Planning OMTS -06/01/05 Committees PDC -06/02/05 FAHR -06/08/05 Public Hearing & Board Adoption Board of Directors 06/22/05 PHASE V -DISTRIBUTION OF BUDGET Final line item budget and equipment budgets Financial Planning 07/18/05 distributed to Departments PHASE VI ·BUDGET DEBRIEFING Budget Debriefing Financial Planning 07/19/05 • Global changes that occurred in this year's budget. • Changes since the Department's original submittal . • Changes that occurred as a result of Board action . • Results of Budget Survey . • Overview of Budget Monitoring with PeopleSoft Enterprise One Software and review of Budget Coordinator's Responsibility. • Overview of CIP Budget Monitoring . • Suggestions for Budget Process Improvements . 9 MINUTES GWR System Steering Committee November 14, 2005 GROUNDWATER REPLENISHMENT SYSTEM STEERING COMMITTEE STEERING COMMITTEE (A Committee of Orange County Water District and Orange County Sanitation District Directors) OCWD Boardroom, 10500 Ellis Avenue, Fountain Valley Monday, November 14, 2005, 5:30 p.m. Committee Members Philip L. Anthony Kathryn Barr Roger Yoh Steve Anderson Mike Duvall Carolyn Cavecche Alternates Jan Debay Denis Bilodeau Steve Sheldon Jim Ferryman Don Bankhead Larry Crandall OCWD Director, Chairman .............. Present OCWD Director ................................ Present OCWD Director ................................ Present OCSD Director ................................. Present OCSD Director, Vice Chairman ........ Present OCSD Director ................................. Present OCWD Director (No. 1) .................... Present OCWD Director (No. 2) ................. Present OCWD Director (No. 3) ............ Not Present OCSD Director (No. 1) .............. Not Present OCSD Director (No. 2) ..................... Present OCSD Director (No. 3) ..................... Present Other Directors Present Director Bannister, OCWD. CONSENT CALENDAR (ITEM NO. 1 3) MOTIONNOTE ACTION TAKEN 1. MINUTES OF PREVIOUS MEETING ANTHONY -AYE RECOMMENDATION: Approve Minutes of the October 10, 2005 BARR-AYE APPROVED YOH-AYE Groundwater Replenishment System ANDERSON -Ave Steering Committee Meeting as mailed DUVALL-MOTION, AYE CAVECCHE-SECOND, AYE 2. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT ANTHONY-AYE PERMIT TO CONSTRUCT BARR-AYE APPROVED RECOMMENDATION: Agendize for the November 16 OCWD YOH-AYE ANDERSON -AYE Board meeting: Approve and authorize the DUVALL-MOTION, AYE General Manager to execute the South Coast Air Quality Management District CAVECCHE-SECOND, AYE permit to construct and permit to operate an emergency electrical generator. -1 - 3. LIMITED TERM CONTRACTUAL EMPLOYMENT AGREEMENT FOR MIRCEA COMAN TO PROVIDE ELECTRICAL INSPECTION SERVICES FOR THE GWR SYSTEM ADVANCED WATER PURIFICATION FACILITY RECOMMENDATION: Agendize for the November 16 OCWD Board meeting: Authorize execution of a twenty-one month limited term contractual employment agreement with Mircea Coman to provide electrical, instrumentation and process control inspection services for the GWR System Advanced Water Purification Facility at an hourly rate of $50.00 per hour from November 17, 2005 to August 17, 2007, with these costs being shared between the OCWD and OCSD. END OF CONSENT MATTERS FOR CONSIDERATION 4. GOLDEN STATE WATER COMPANY PRODUCTION WELL REPLACEMENT RECOMMENDATION: Agendize for the November 16 OCWD Board meeting: Authorize staff to begin negotiations with the City of Placentia for the purchase of the 306 Baker Street property within the City of Placentia and to have an appraisal done for this property. INFORMATIONAL ITEMS 5. GWR SYSTEM UNIT I AND UNIT II PIPELINE CONSTRUCTION ISSUES 6. ADVANCED WATER PURIFICAITON FACILITY COST SAVINGS UPDATE 7. PROJECT SCHEDULE AND BUDGET UPDATE 8. CONSTRUCTION PROJECTS PROGRESS 9. MONTHLY CHANGE ORDER UPDATE 10. STATUS REPORT • Grants and Loans Update • Public Information and Education Update DIRECTORS' ANNOUNCEMENTS/REPORTS GENERAL MANAGERS' ANNOUNCEMENTS/REPORTS ADJOURNMENT -2- GWR System Steering Committee November 14, 2005 ANTHONY -AYE APPROVED BARR-AYE DIRECTOR BARR YOH-AYE ANDERSON -AYE REQUESTED THE DUVALL-MOTION, AYE RECOMMENDATIN BE CHANGED TO: CAVECCHE -SECOND, AYE "AUTORIZE EXECUTION OF A LIMITED TERM CONTRACTUAL EMPLOYMENT AGREEMENT NOT TO EXCEED TWENTY- ONE MONTHS, WITH MIRCEA COMAN ... " ANTHONY -AYE BARR -SECOND, AYE APPROVED YOH-AYE ANDERSON -ABSTENTION DUVALL-MOTION, AYE CAVECCHE -AYE INFORMATIONAL INFORMATIONAL INFORMATIONAL INFORMATIONAL INFORMATIONAL INFORMATIONAL 6:15 P.M. , December 20, 2005 TO: FROM: MEMORANDUM David Ludwin Director of Engineering Pamela Koester Project Manager SUBJECT: Helix Electric Performance on CalPERS and UCLA Projects Per your request, I have reviewed the letter and attachments sent to James Ruth, Interim General Manager, on December 19, 2005 from the International Brotherhood of Electrical Workers (IBEW) regarding Helix Electric's performance on CalPERS and UCLA projects. During the construction bidding process for Job No. P2-66, Headworks Improvements at Plant No. 2, Orange County Sanitation District's (Sanitation District) staff investigated Helix Electric's performance based on documents provided by the IBEW. Of specific interest were Inspection Reports prepared by the IBEW on Helix Electric's poor performance on projects for CalPERS and UCLA. Sanitation District staff reviewed the Inspection Reports and subsequently called Mr. Ed Penna, Chief Inspector from CalPERS and Mr. Alvin Lee, Project Director from UCLA, in April, 2005 to discuss Helix Electric's performance on their respective projects. In both instances, no documents were requested or exchanged between these agencies and the Sanitation District. The phone conversations focused on workmanship, safety, timeliness of the IBEW visits, and overall opinion of Helix Electric's performance on the project. The results of these phone conversations were documented in the Sanitation District Staff Report which accompanied the P2-66 Construction Award Agenda Report submitted at the May 17, 2005 Sanitation District Board Meeting. PK: eh EDMS: 003802948 OCSD • P.O. Box 8127 • Fountain Valley, CA 92728-8127 t (714) 962-2411 Edwin D. Hill International Brotherhood of International President E1ectrical Workers Jon F. Walters Intemational Secretary-Treasurer Michael Mowrey International Vice President Ninth District December 19, 2005 Board of Directors Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Re: Helix Electric Ladies and Gentlemen: :0 (1) 0 ,,. .... ,,., ' ,,,I •,t,1 . -., -;:J :,_ .) ·::-_7. en r-) :--1 ~ \...._.) I -· On May 17, 2005, you received a staff report regarding Job No. P 2-66 Head Works Replacement at Plant #2. The staff report dealt with allegations made by various entities regarding Helix Electric, Inc. That report specifically represented that there had been staff discussions with UCLA and CalPERS regarding the performance by Helix who have worked for both those entities. <) Representatives of both those entities have formally denied that there was any discussion with staff representatives of the Orange County Sanitation District or Helix Electric regarding this. It appears as though no one ever contacted them per the enclosed documents. In light of cost overruns on projects Helix has participated on, we will continue to monitor this project. We request that the District continue to evaluate the cost overruns on this project given the inadequate basis upon which that staff report was researched and presented to the District. We continue to allege that Helix Electric is not a responsible contractor. Sincerely, ~~ Cecil Wynn International Representative IBEW Ninth District CW:db Opeiu#537 /afl-cio Enclosures cc: Mr. James D. Ruth, General Manager, OCSD .,.., -·-' i-n ,.'""""' \.. I i-1·1 ~ ........ --. .. _., ...... : I i 2500 Venture Oaks Way• Suite 250 •Sacramento, California 95833·4221 • (916) 567-0381 •FAX (916) 567-0385 • www.ibewninthdistrict.org ~1 I nternatlonal Brotherhood of E1ectrlcal Workers Mr. Fred Buenrostro Chief Executive Officer Cal PERS Lincoln Plaza 400 P Street Sacramento, CA 95814 Edwin D. Hill International President Jon F. Walters International Secretary -'lreasurer Michael Mowrey International Vice President Ninth District July 30, 2005 Certified Mail No. 7003 2260 0001 0255 5316 Return Receipt Requested RE: Request for All Copies of Public Records as stated below Dear Mr. Buenrostro: I am requesting copies of all recards., including but not limited to reports, facsimiles; e-mails; intt)r-office/department communiques, etc., in. the possession of CalPERS (et al); CalPERS Construction Manager .. Turner Construction; CalPERS General Contractor -Hensel Phelps; CalPERS inspection subcontractor -Kleinfelder; and any/all parties of the . aforementioned entities that supplied requested information to the Orange County Sanitation District regarding the CalPERS Expansion project and/or Helix Electric, pursuant to the California·Public Records Act (Government Code Section 6250 et seq.). This request reasonably describes identifiable record(s) or information produced there from, and I believe that there exist no express provisions of law exempting the record(s) from disclosure. Pursuant to Government Code Section 6253(b), I ask that you make the record(s) "promptly available," based on my payment of "fees covering direct costs of duplication, or statutory fee, if applicable" which will be promptly paid upon notification. If a portion of the information I have requested is exempt from disclosure by express provisions of law, Government Code Section 6253(a) additionally requires segregation and deletion of that material in order that the remainder of the information may be released. If you determine that an express provision of law exists to exempt from disclosure all or a portion of the material(s) I have requested, Government Code Section 6253(c) requires you to notify me of the reasons for the determination no later than 10 days from your receipt of this request. 2500 Venture Oaks Way• Suite 250 •Sacramento, California 95833-4221 • (916) 567-0381 •FAX (916) 567-0385 • www.lbewnlnthdlstrfct.org ·~1 '• Mr. Fred Buenrostro July 30, 2005 ·Page Two Thank you for your timely attention to my request. Sincerely, ~~ Cecil Wynn International Representative IBEW, Ninth District. , , . A CalPERS Legal Office P.O. Box 942707 Sacramento, CA 94229-2707 Telecommunications Device for the Deaf-(916) 795-3240· (916) 795-3673 FAX (916) 795-3659 September 9, 2005 Cecil Wynn. I nternatiohal Representative International Brotherhood of Electrical Workers 7372 Be.rkshire Ave. Rancho Cucamonga, CA .91730 · Subject: Public Records A~t Dear·Mr. Wynri:. ·· · . This is a follow.;up· fo our letter datec;t August fO, 2005~ in response to your Public Records Act request dated July· 30, 2005. 'In your letter you requested: · [C]opies of all records, including but not limited to reports, facsimiles; e-mails, inter-office/department communiques, etc., in the possession of CalPERS (et al); CalPERS Construction Manager -Turner Construction; CalPERS General .Contractor - Hensel Phelps; CalPERS inspection subcontractor -Kleinfelder; and any/all parties of the aforementioned entities that supplied requested information to the Orange ·County· Sanitation District regarding the CalPERS Expansion project and/or.Helix Electric. The CalPERS Expansion Project staff has responded and I am informed that no one from CalPERS staff, Turner Construction, or Kleinfelder have supplied any records or documents regarding th~ CalPERS Expansion project and/or Helix Electric to the o·range ·County Sanitation District, nor have they been contacted by the Orange County Sanitation regarding the same. · Whereas Turner and Kleinfelder have acted on behalf of CalPERS, and we asked for the above.intormation, as per your request, Hensel Phelps (HP) does not ~ct on behalf of Cc:dPERS, 'bu( rather, is in ·contracf with ;Cal PERS for the· construclio·n of the Expansion Project. Consequently, we are unable to direct HP to provide any documents that they may have" r6garding your request. . California Public Employees' Retirement System Lincoln Plaza -400 P Street -Sacramento, CA 95814 Cecil Wynn . -2-September 9, 2005 Please feel free to contact me at the above telephone number if you have any questions or concerns re.garding this matter. · · Sincerely, F. AVIER PLASENCIA nior Staff Counsel· FJP:nt , , International . Brotherhood ~f E1eCtrlcal . Workers Chancellor Albert Camesale Box.951405 Murphy Hall 2147 Los.Angeles, CA 90095 ... 1405 Edwin D. Hill International President Jon F. Walters International Secretary-Treastirer Michael Mowrey International Vlce President Ninth District July 30, 2005 Certified Mail No. 7003 2260 0001 0255 5323 Return Receipt Requested RE: Request for All Copies of Public Records as s~ted below Dear Chancellor Camesale: · I am requesting capies of all records, including but-not limited to· reports, facsimiles; e-mails; inter-office/department communiques, ·etc., in the possession of UCLA (et al); and any/all . departments and/or parties of the aforementioned entity that supplied requested information to the Orange County Sanitation District regarding th~ Westwood Hospital Replacement -·project and/or Helix Electric, pursuant to the California Public Records Act (Government Code Section 6250 et seq.). This request reasonably describes identifiable record(s) or information produced therefrom, .and I believe that there exist no express provisions of law exempting the record(s) from disclosure. Pursuant to Government Code Section 6253(b ), I ask that you make the record(s) "promptly available," based on my payment of "fees covering direct costs of duplication, or statutory fee, if applicable" which will be promptly paid upon notification. If a portion of the information I have requested is exempt from disclosure by express provisions of law, Government Code Section 6253(a) additionally requires·segregation and deletion of that material in order that t~e remainder of the· information may be released. If you determine that an express provision of law exists to exempt from disclosure all or a portion of the material(s) I have reques.ted, Government Code Section 6253(c) requires you to notify me of the reasons for the determination no later than 1 O days from your receipt of this request. · Thank you for your timely attention to my requ~st. ~~ International Representative IBEW, Ninth District 2500 Venture Oaks Way• Suite 250 •Sacramento, California 95833-4221 • (916) 567-0381 •FAX (916) 567-0385 • www.lbewninthdlstrlct.org .~1 UNIVERSITY OF CALIFORNIA, LOS ANGELES UCLA BERKELEY• DAVIS • IRVINE • LOS ANGELES • MERCED •RIVERSIDE • SAN DIEGO • SAN FRANCISCO SANTA BARBARA • SANTA CRUZ August 18, 2005 Mr. Cecil Wynn 2500 Ventura Oaks Way Suite 250 Sacramento, California 95833-4221 Dear Mr. Wynn: RECORDSMANAGEMENT ANDINFORMATIONPRACfICES 10920 WllSHIRE BOULEVARD, SfH FLOOR LOS ANGELES, CALIFORNIA 90024-6302 I am writing in response to your July 30, 2005 letter to UCLA Chancellor Albert Camesale requesting records pertaining to the Westwood Hospital Replacement project and/or Helix Electric. UCLA has no records responsive to your request. No documents were received by UCLA from the Orange County Sanitation District pertaining to the Westwood Hospital Replacement project or Helix Electric, and no documents were provided to the Orange County Sanitation District by UCLA. Please call me at (310) 794-8960 should you have any questions. ~ sjc_e~ex: . ~ta Information Practices Office Item Date of Board No. Request Member 1. 10/12/05 Silva 2. 10/12/05 Silva 3. 10/12/05 Duvall 4. 10/12/05 Duvall 5. 10/12/05 Duvall 6. 10/13/05 Ridgeway 7. 10/26/05 Luebben 8. 10/26/05 Marshall 9. 11/01/05 Ridgeway Board Member Request Summary As of December 21, 2005 Request Assigned Status/ Dept. Due Date Add notes, comments or additional remarks Finance Targeted for to provide context to the Treasurer's Report February 2006 FAHR Pursue endorsement from Senator General Staff working Feinstein to sign a letter for a grant for Manager/ with lobbyists SARI relocation. Public Affairs to arrange meeting with Sen. Feinstein Negotiated amount of fees paid to TPA for HR Meeting dates processing workers' compensation claims being set with must be lowered Cambridge Provide review of OCSD contracts Finance Targeted for insurance indemnification February 2006 FAHR Provide a report of top 10-15% of Finance Targeted for commercial industrial users affected by the March 2006 rate increase FAHR Schedule Sen. Feinstein to visit SARI re General Staff working project funding. Manager/ with lobbyists Public Affairs to arrange meeting with Sen. Feinstein re: SARI line issue Provide written report updating the status of Finance FAHR correct billing for septic tank users Written report on lobbyists' activities Public Affairs 12/21/05 Provide overview of District's current rate Finance Targeted for model February 2006 FAHR .• Date of Response Response/ Completion Finance Dept. will add notes to Treasurer's Report 11/28/05 FAHR Committee direction given to negotiate with Cambridge. Insurance requirements are in the process of being reviewed 12/14/05 Completed Agenda Report to Board December Item Date of Board Request Assigned Status/ Date of Response No. Request Member Dept. Due Date Response/ Completion 10. 11/01/05 Duvall Provide correlation how asset management Engineering/ Will be is assisting projects on a project-by-project O&M considered as basis part of CIP evaluation currently underway 11. 11/01/05 Anderson/ Consider color coding or project Engineering Targeted for Duvall identification icons in agenda reports for all Feb. PDC ClP projects 12. 11/02/05 Parker Requested a biosolids video for local cable TS OCSD Staff 11/21/05 Complete education presented biosolids program at Los Alamitos City Council meeting viewed in cable 13. 11/02/05 Davert Provide Biosolids Compost Use Program TS 1 s• Quarter - informational presentation to Board of 2006 Directors 14. 11/02/05 Parker Provide update on costs for bleach at O&M 12/07/05 12/07/05 Complete December OMTS Meetina 15. 11/03/05 Ridgeway Requested other Directors be given tour of Engineering Dates Date in January SARI Line proposed by will be set on Board convenient time Secretary for 2 responding directors 16. 11/03/05 Ridgeway Contact General Counsel and Scott Baugh Engineering I Discussed to submit legislative request for General w/GCand design/build concepts for OCSD for 2006 Manager assigned staff consideration to begin process 17. 11/09/05 FAHR Provide detail of 8% salary/benefits Finance December 12/14/05 Completed increase listed in Comprehensive Annual FAHR Financial Report year ended 06/30/05 18. 11/09/05 Luebben Modify expense report policy to require HR Targeted for 12/21/05 Submitted Policy reimbursement for meals be submitted by December Change to Board hiahest level staff in attendance FAHR meeting Item Date of Board Request Assigned Status/ Date of Response No. Request Member Dept. Due Date Response/ Completion 19. 11/09/05 Miller Benchmark treatment cost per $ with other Finance Targeted for comparison agencies February 2006 FAHR 20. 11/09/05 Miller Provide information on MOUs to FAHR HR December 12/14/05 Completed Committee FAHR 21. 11/16/05 Eckenrode Compare basis: L.A. County Sanitation Finance Targeted for May'05 District fee of$ 91 vs. OCSD $151 February FAHR 22. 11/16/05 Duvall Provide to member agencies sample letter RAS Targeted for Target mid-Sample letter for to SWRCB re affirmative defense clause Mid January, January city/agency use in collaboration with CASA 23. 11/16/05 Miller Brainstorming session with lobbyists as GM Sept. 2006 input to legislative agenda for coming year 24. 11/16/05 Cavecche Formalize ad hoc legislative committee and GM Jan 2006 provide update reports to Board of Directors 25. 12/01/05 Ridgeway List Engineering Consultants, include Engineering Targeted for evaluation of work performed, to use while February PDC grading for future projects 26. 12/01/05 Christy Pursue reimbursement from engineering Engineering Targeted for Currently consultant due to negligent omissions. or February PDC negotiating with poor quality of design on Job J-35-2 consultant for reimbursement 27. 12/14/05 Miller Report to the Board the number of Finance Targeted for purchases approved by EMT from $25,000 February 2006 to $49,999 H:\dept\pa\320\BS\DIRECTOR\Director Requests\Director Requests Summary.122105.doc Federal Summarv Legislative Update December 21, 2005 Lobbyists: Eric Sapirstein, ENS Resources and John Freshman, Freshman & Kast Highlights: • Senate Version of H.R. 177 Introduced by Senator Feinstein Senator Dianne Feinstein introduced legislation that will authorize the federal government to spend $153.9 million to naturally improve water quality in the Santa Ana River and increase the region's water supply by 65.2 billion gallons per year. In particular, it will continue federal support for the Orange County Groundwater Replenishment (GWR) System. HR 177 authorizes $51.8 million, up from the current level of $20 million, to continue federal support for the GWR System. The legislation is pending before the Committee on Energy and Natural Resources and is expected to be considered sometime during the next session of Congress as part of an overall review of pending House water bills. OCSD is working, in cooperation with OCWD, to secure committee approval of this bill or H.R. 177 to allow for a Senate vote and Presidential enactment next year. • SARI Line A representative for Congressman Gary Miller's (42"d District) toured the SARI line on October 29, 2005 with OCSD board members and staff. Staff anticipates future meetings with the Congressman and Senator Feinstein and their staff to develop legislative recommendations to address the priority of protecting the integrity of the SARI line. We have spoken with Representative Miller's Washington staff and they indicate that they and the Congressman are prepared to take the lead in addressing OCSD's needs to rehabilitate and relocate the line. • FEMA OCSD received final approval of its SARI Line FEMA assistance. FEMA is expected to provide the District with approximately $900,000 in reimbursed costs associated with last years flood damage to the SARI Line. No other action is anticipated. • Budget The President has signed into law the Energy and Water Development Appropriations bill for Fiscal Year 2006. The budget bill includes important funding for OCWD ($2.250 million) and Santa Ana Mainstem Project ($61.650 million.) Congress is planning to impose a 1 percent across-the- board spending reduction before adjourning for the year on or about December 18 according to congressional staff. Page 1 The President is expected to transmit his fiscal year 2007 budget request to Congress on February 3, 2006 and this will start the process of congressional consideration of funding requests for project earmarks. State Summarv Lobbyists: Scott Baugh, Mayer, Brown, Rowe & Maw, LLP, Christopher Townsend, and Sean Fitzgerald, Townsend & Associates Highlights: • Statewide Bonds Talk of historic levels of bond financing to fund improvements to California's infrastructure has dominated the post-election political scene. 1. SB 1024 (Perata) -This bill finished the past legislative session on the Senate Floor; it included a total of over $1 O billion in infrastructure funding. With the Legislature out of session, the bill has naturally not been officially amended, but Governor Schwarzenegger's post-election announcement of support for an even larger bond measure has exponentially increased the political viability of this, or a similar, measure. Schwarzenegger and Perata met two days after the special election to discuss just this topic, and work continues within the Cabinet as well as Perata's office (and elsewhere) on how this measure should be crafted. 2. SB 153 (Chesbro)-This measure finished the session over in the Senate; it closely resembled Proposition 40, with relatively little water infrastructure-related funding. This bill served as the legislative vehicle for the effort coalesced by Joe Caves and his partners, which was backed by the commitment of that coalition to pursue a voter initiative (such as Proposition 50) if the legislative route was not successful. The bill remains active, though with the broader infrastructure effort now having taken center stage (and with the voter initiative being circulated), the prospects for its passage are uncertain at best. 3. Caves' Voter Initiative -As discussed above, this initiative springs from the SB 153 efforts, though changes were made before it was submitted for circulation. While a legislative bond requires two-thirds vote of both houses and the Governors signature in order to appear on the ballot, a voter initiative simply requires adequate signatures to qualify. As such, the political leverage that would accrue to Orange County in a legislative bond context is absent in the voter initiative process, meaning that the proponents focus more intently on their base supporters (and contributors) and less on political constituencies. While that is certainly the case in this instance, ACWA, MWD and others were successful in increasing the overall funding for water-related projects, which now sits at between $2.3 and $3.2 billion depending on how one would define "water projects." Strategy: First, it is important to note the relationships between these efforts. Governor Schwarzenegger, Senator Perata and Speaker Fabian Nunez, (who was even rumored to have his own infrastructure bond plan at one time) are the most powerful players in any statewide bond scenario. They are at the heart of the negotiations now underway regarding an historic Page2 infrastructure bond, and to the extent that they choose to cooperate on such an effort and move it through the Legislature, they are by far the most potent political force. In short, any measure they craft will overshadow, and might even incorporate, all others. TPA maintains strong relationships within Sen. Perata's office and Speaker Nunez's office (in fact, we recently hosted Senator Perata himself here in OC) and are well-positioned to advocate for specific projects, programmatic changes, and policy modifications. In addition, we have worked diligently since the special election to determine the key staff members in the Governor's Administration that will run point on this effort, and we are also well-positioned in that respect. These relationships provide the opportunity to advocate for language supported by OCSD. • Changes in the Governor's Cabinet You have probably already read about the changes made by the Governor recently, particularly the changes made in high-level positions. Most notable is the replacement of Chief of Staff Pat Clarey with Susan Kennedy. Ms. Clarey had been with the Governor since his election back in 2003, serving as Chief of Staff for the entire period, with the exception of a brief leave of absence to work on the ballot initiatives that were on the ballot this past November. Susan Kennedy was most recently a Commissioner with the California Public Utilities Commission, a post she was appointed to by former Governor Gray Davis. Kennedy also previously served Davis as Cabinet Secretary and Deputy Chief of Staff during his tenure as Governor. • 2005-2006 Consolidated Grants Proaram The State Water Resources Control Board will administer six watershed and NPS grant programs concurrently through the 2005-2006 Consolidated Grants Program. Approximately $143.5 million will be funded using Proposition 40, Proposition 50, and federal appropriations. The following is the breakdown of the funding: )> Nonpoint Source Pollution (NPS) Control Program -$19 M )> Coastal NPS Pollution Control Program -$43.1 M ($1 O M for Ocean Protection) )> NPS Implementation Program -$4.5 M )> Agricultural Water Quality Grant Program -$15.2 M )> Urban Stormwater Program -$14.25 M )> Integrated Watershed Management Program -$47.5 M The Consolidated Grants Program is expected to adopt the final guidelines for the 2005-2006 cycle. The Concept Proposal solicitation will begin around January 9, 2006 and there will be a workshop in Southern California sometime during the month of January. The Concept Proposals will be due in early Febuary. Once the Concept proposals are scored, the highest scoring applicants will be invited to submit a full proposal in May. The final list of awards are expected to be announced between July -November 2006. 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Ads by Goooooog le Groundwater Replenishment System Wins 2005 Governor's Award Groundwater replenishment system wins 2005 Governor's Environmental and Economic leadership award FOUNTAIN VALLEY, Calif. -The Groundwater Replenishment (GWR) System, the largest water purification project of its kind and joint project of Orange County Water District (OCWD) and Orange County Sanitation District (OCSD), received the 2005 Governor's Environmental and Economic Leadership Award in the category of Ecosystem and Watershed Management. The award was presented to Denis Bilodeau, OCWD board member, Jose Solorio, OCWD board member, Virginia Grebbien, OCWD general manager, Michael Duvall, OCSD board member, James Ferryman, OCSD board member, Carolyn Cavecche, OCSD board member and Robert Ghirelli, acting OCSD general manager, at a formal recognition ceremony held at the California Environmental Protection Agency Headquarters in Sacramento on November 22. The award is the state of California's highest environmental honor and the Ecosystem and Watershed Stewardship category recognizes innovative and sustainable approaches to land and water management that restore or protect natural conditions, functions and processes and provide economic social and environmental benefits. A committee selected the GWR System as the most deserving from a competitive pool of applications received from residents, businesses, non- Text to Speech profit organizations, professional and trade associations, communities, state Voice Over IP and local governmental agencies and federal agencies operating in Wi-FI California. Games iPod NEWSPAPERS Orange County Boca Raton "To be singled out as a leader in watershed management in California, a state known for its innovative watershed conservation initiatives, validates the efforts of everyone involved in planning and building the GWR System," said Phil Anthony, board president for OCWD. "While the GWR System will Bloggea Ads by Gooo0< Environ mer Consulting Property trar construction NEPA, wetla delineation www.diablogree Global Wat• Free Global Discussion .. Voice. Dec 1 Now I www.HabitatJM WaterAld -1 Helping poo1 water, sanitc: hygiene proj www.wateraid.o Envlronmer l.&B.d.1i Find Govern Bids/RFPs, < Your Busine Sample. www.Onvia.col'T' Environ mer B..lz Own a Franc Environmenf Provided. Gf www.LetsFrancl Par1 Lit 1 1 /')Q/')(V)" . Uroundwater Keplemsnment ~ystem wins :i.w:l uovemon A wara be a much needed new source of water for Orange County, we're extremely proud of the GWR System's additional environmental and economic benefits.a The GWR System takes highly treated sewer water that is currently released into the ocean and purifies it using the same technologies that purify baby food, fruit juices, medicines and bottled water. The GWR System will create a new supply of very clean water, totaling 70 million gallons per day. The new water will be used to expand the already existing seawater intrusion barrier along the coast and to augment groundwater supplies for north and central Orange County. The GWR System will also help reduce the demand on San Francisco-San Joaquin Delta Watershed, and reduce the amount of treated wastewater released to the ocean locally. "Receiving the Governor's award is further proof that projects like the GWR System are the future of water purification technology, a said Steve Anderson, board chair for OCSD. a Almost since its inception 12 years ago, the project has served as a beacon for thoughtful and responsible public agency cooperation and resource management. The project has attracted visitors from arid regions all over the world. a More information on the Groundwater Replenishment System is available at www.gwrsystem.com. Orange County Water District (OCWD) manages the large groundwater basin that underlies North-Central Orange County that provides most of the water for 2.3 million citizens. OCWD is committed to constantly improving Orange County's groundwater quality and reliability in an environmentally friendly manner. With years of prudent planning and careful investment, OCWD has doubled the yield of the groundwater basin. Recently, the basin, larger that the largest reservoir in Southern California, sustained the County through a five-year drought. OCWD has also spent millions of dollar on studies by outside experts to ensure the quality of our groundwater. We want to be your trusted source for water quality. We will continue to plan and invest in ways to get more water into and out of the basin. OCWD is a. special district, separate from the County of Orange, that supplies to residents in the cities of Anaheim, Buena Park, Cypress, Costa Mesa, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Irvine, La Palma, Los Alamitos, Newport Beach, Orange, Placentia, Santa Ana, Seal Beach, Stanton, Tustin, Villa Park, Westminster and Yorba Linda. The Orange County Sanitation District is responsible for safely collecting, rage~ 01 _, » . Uroundwater Keplemshment System Wms 2005 Uovemor's Award treating, and disposing wastewater. It is a special district, separate from the County of Orange or any city government, established under the State Health and Safety Code, to provide sewerage service to a specific geographic area. The Orange County Sanitation District is governed by a 25-member board of directors comprised of representatives of each local sewering agency or cities within our 470-square-mile service area. For more information, visit the Web site at www.ocsd.com. Copyright© 2005, NewsBlaze, Daily News ~ttu~Jtlla?t Copyright © 2004,2005 NewsBlaze LLC Use of this website is subject to our Terms of Service and Privacy Policy Page 3of3 Support 1 1 /"tO /"tO/\t: EIN News Service News page Page 1of2 'Nhen The Environment Counts - THE POWER OF GREEN Investment Ideas -Employment -Products -Business to Business IHOMEI Environmental News List Your ComganY. OCWD-OCSD' s Groundwater Replenishment System wins 2005 environmental award (EIN) -FOUNTAIN VALLEY, Calif, USA/ Nov 25, 2005 -1:46 pm The Groundwater Replenishment (GWR) System, the largest water purification project of its kind and joint project of Orange County Water District (OCWD) and Orange County Sanitation District (OCSD}, received the 2005 Governor's Environmental and Economic Leadership Award in the category of Ecosystem and Watershed Management. The award was presented to Denis Bilodeau, OCWD board member, Jose Solorio, OCWD board member, Virginia Grebbien, OCWD general manager, Michael Duvall, OCSD board member, James Ferryman, OCSD board member, Carolyn Cavecche, OCSD board member and Robert Ghirelli, acting OCSD general manager, at a formal recognition ceremony held at the California Environmental Protection Agency Headquarters in Sacramento on Nov. 22. The award is the state of California's highest environmental honor and the Ecosystem and Watershed Stewardship category recognizes innovative and sustainable approaches to land and water management that restore or protect natural conditions, functions and processes and provide economic, social and environmental benefits. A committee selected the GWR System as the most deserving from a competitive pool of applications received from residents, businesses, non-profit organizations, professional and trade associations, communities, state and local governmental agencies and federal agencies operating in California. "To be singled out as a leader in watershed management in California, a state known for its innovative watershed conservation initiatives, validates the efforts of everyone involved in planning and building the GWR System,• said Phil Anthony, board president for OCWD. "While the GWR System will be a much needed new source of water for Orange County, we're extremely proud of the GWR System's additional environmental and economic benefits.• The GWR System takes highly treated sewer water that is currently released into the ocean and purifies it using the same technologies that purify baby food, fruit juices, medicines and bottled water. The GWR System will create a new supply of very clean water, totaling 70 million gallons per day. The new water will be used to expand the already existing seawater intrusion barrier along the coast and to augment groundwater supplies for north and central Orange County. The GWR System will also help reduce the demand on the San Francisco-San Joaquin Delta Watershed, and reduce the amount of treated wastewater released to the ocean locally. "Receiving the Governor's award is further proof that projects like the GWR System are the future of water purification technology," said Steve Anderson, board chair for OCSD. "Almost since its inception 12 years ago, the project has served as a beacon for E-MA This Pl Toa Fr ENVIRON Ml INVESTO NET\r/OF llHESJlCll fMPLO'nC BUSINUtTOBl PRODUCT 1 1 /') 0 /') (\[\" EIN News Service News page thoughtful and responsible public agency cooperation and resource management. The project has attracted visitors from arid regions all over the world.• More information on the Groundwater Replenishment System is available at www.gwrsystem.com. Orange County Water District (OCWD) manages the large groundwater basin that underlies North-Central Orange County that provides most of the water for 2.3 million citizens. OCWD is committed to constantly improving Orange County's groundwater quality and reliability in an environmentally friendly manner. With years of prudent planning and careful investment, OCWD has doubled the yield of the groundwater basin. Recently, the basin, larger than the largest reservoir in Southern California, sustained the County through a five-year drought. OCWD has also spent millions of dollars on studies by outside experts to ensure the quality of our groundwater. We want to be your trusted source for water quality. We will continue to plan and invest in ways to get more water into and out of the basin. OCWD is a special district, separate from the County of Orange, that supplies to residents in the cities of Anaheim, Buena Park, Cypress, Costa Mesa, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Irvine, La Palma, Los Alamitos, Newport Beach, Orange, Placentia, Santa Ana, Seal Beach, Stanton, Tustin, Villa Park, Westminster and Yorba Linda. The Orange County Sanitation District is responsible for safely collecting, treating, and disposing wastewater. It is a special district, separate from the County of Orange or any city govemment, established under the State Health and Safety Code, to provide sewerage service to a specific geographic area. The Orange County Sanitation District is governed by a 25-member board of directors comprised of representatives of each local sewering agency or cities within our 470-square-mile service area. Orange County Water District Ou-Website ( · . -Retum to News Headlines. ... ] home I tell a friend I I Ab.out U_$ I Contact Us I AdyerUse __ With U_s I (c) Copyright 1999-2003 Environmental Investors Network. All Rights Reserved. 1 • "' t'age -i. or -i. A Pure Solution to Orange County's Water Needs NewsBlaze -Folsom,CA,USA A Pure Solution to Orange County's Water Needs Orange County's Groundwater Replenishment System poised to receive $2.25 million in federal funding FOUNTAIN VALLEY, Calif. -The Groundwater Replenishment (GWR} System in Orange County will receive $2.25 million in federal funding for fiscal year 2006, according to an appropriation bill signed into law on November 19, 2005 by President George W. Bush. The $2.25 million appropriations is part of $20 million authorized for the project by Congress in 2000. With its 2006 fiscal year funding, GWR System will have received a total of nearly $16 million in federal funding since the project began in 2000. 'Water reuse is an essential component of our water future," said Phil Anthony, president of the Orange County Water District. 'We are grateful that through its funding of this project, Congress continues to recognize the importance of developing new water sources in this arid region of the country." The GWR System is a joint project of the Orange County Water District and Orange County Sanitation District and will provide approximately 23 billion gallons of water each year for Orange County beginning in 2007. The GWR System will take highly treated sewer water from the Orange County Sanita~~~ _Di~t~£1_,_ ~urrently sent to th~ .ocean, an~. will purify it to near- distilled water quality. The water will be used to expand an existing underground seawater barrier that helps prevent ocean water from intruding into the groundwater basin, and to replenish the groundwater basin managed by the Orange County Water District. The GWR System uses high-tech membrane purification systems backed by ultraviolet light with hydrogen peroxide disinfection .to purify the water. Then, the water will be put into Orange County's groundwater basin for further natural treatment before it is extracted for later use. The technologies used by the GWRSystem are the same as used by baby food manufacturers, pharmaceutical companies and bottled water companies. The genesis of the project was the need to expand the seawater barrier, coupled with the need for a reliable locally controlled source of high-quality water. When the project is complete in 2007, it will provide enough water for 144,000 families annually. The GWR System will cost less than the cost of imported water in 2007 and will use one-half the energy required to import water from Northern California. For more information on the Groundwater Replenishment System, visit www.gwrsystem.com . The Groundwater Replenishment (GWR) System, a new high-tech water purification system, will produce water similar to distilled quality water. Once complete, the GWR System will: • Help assure the future water supply in Orange County. • Help provide a reliable source of water during future droughts. • Save energy by producing very high quality water using one-half the energy that it takes to bring water here from Northern California. • Diversifies our water supply. in an.arid region .. Copyright© 2005, NewsBlaze. Daily News •. SENATOR FEINSTEIN INTRODUCES BILL AUTHORIZING $174 MILLION FOR DESALINATION AND RECYCLING PROJECTS TO INCREASE WATER SUPPLY IN SOUTHERN CALIFORNIA, States News Service, December 16, 2005 Friday, 399 words, States News Service, WASHINGTON LENGTH: 399 words Copyright 2005 States News Service States News Service December 16, 2005 Friday HEADLINE: SENATOR FEINSTEIN INTRODUCES BILL AUTHORIZING $174 MILLION FOR DESALINATION AND RECYCLING PROJECTS TO INCREASE WATER SUPPLY IN SOUTHERN CALIFORNIA BYLINE: States News Service DATELINE: WASHINGTON BODY: The following information was released by the Office of California Senator Dianne Feinstein: U.S. Senator Dianne Feinstein (D-Calif.) has introduced a companion bill to House legislation that would authorize $174 million for desalination and recycling projects to increase Southern California's water supply. All the projects were locally designed and developed by the Metropolitan Water District and local water districts in Orange, San Bernardino, and Riverside Counties. These projects will produce enough water to meet the needs of 800,000 people every year. Local revenues will provide 80 percent of the funding for the projects. The federal share is only 20 percent. 11This legislation will help Southern California reduce its dependence on water from the Colorado River, 11 Senator Feinstein said. "california's population continues to grow. Today, we have 37 million people and by 2020 we will have more than 50 million. So it's absolutely critical that California increase its water supplies so that there is enough water for agriculture, drinking water, and the environment." In total, the projects in this bill would increase the region's water supply by 65 billion gallons per year. Specifically, the bill would authorize: $51.8 million for a groundwater replenishment system in Orange County, which would produce enough drinking water for 300,000 Californians per year; $20 million for the planning, design, and construction of natural wetlands to remove contaminants from the Santa Ana River and its Prado Basin tributaries in Riverside County; $50 million for the expansion of desalination and reclamation facilities in the Chino Basin in San Bernardino County; $40 million for the construction of brine lines, which would transport wastewater from desalination plants to the Pacific Ocean; and $12 million for a Center for Membrane Technology (Membrane Technology is the technology being used to remove salts from sea water). The Center would include a visitor center to educate the public about desalination and a research facility to develop new techniques to improve the efficiency of desalination. Legislation, which was introduced by Representatives Gary Miller (R-Calif.), Ken Calvert {R-Calif.), David Dreier (R-Calif.), Edward Royce (R-Calif.), Dana Rohrabacher (R-Calif.), and former Representative Christopher Cox (R-Calif.) was approved by the House of Representatives in October. LOAD-DATE: December 20, 2005 1. ROLL CALL BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT MEETING DATE: 12/21/05 TIME: 7:00 p.m. (SIMONIAN) .................... ANDERSON ................... _L_ -LL_ __ (YOST} ............................ ANTOS ........................ '---vL----:.L-__ (WILSON) ........................ BANKHEAD ................... ____;_£_____=::::::_ ___ _ (AMBRIZ) .......................... CAVECCHE ................... __ '11L2J V>, 'llP'/9:>.... (GARCIA) ......................... CHRISTY ..................... __lL ~ ___ _ (COLLINS) ........................ CRANDALL. .................. ~ 'Jlt...1_? 3,, "tu '::>-/,/3 (ROSEN) .......................... DAL TON ....................... ~ ---#-_ (KAWASHIMA} ................. DAVERT ...................... ---'L-___ _ (WINDER) ........................ DUVALL...................... _.iL__ _L:'_ __ (UNDERHILL) ................... ECKENRODE ................. ___u ~ __ (SCHAFER) ...................... FERRYMAN ................... ___.L... __L (BORTLE) ......................... FRESCH! ................... ____..L. ~ (COOK) ............................ HARDY ......................... ~ ./ (CHOI) .............................. KANG .......................... _iL__ _L_ (SON DH I) ......................... LUEBBEN ..................... _aL_ Ck:_ (DOW) .............................. MARSHALL.................. ___L_ __L__ (REINHART) ..................... MILLER ......................... fi.L_ v (BEAUMAN) ..................... MOORE ........................ ____IL_ __L_ (KIRKPATRICK-PILGER). NEUGEBAUER. ............. -:.L _L_ (DRISCOLL) ..................... PARKER. ...................... ~ _L__ (WEBB) ............................ RIDGEWAY ................... _L _L._ (DONAHUE) .................... SHAWVER.................. _L / (HERNANDEZ) ................. SIDHU .......................... _L / (CORREA) ........................ SILVA ........................... _L L_ (RODRIGUEZ) .................. WALDMAN .................... ~ _L ___ _ STAFF: Arhontes v Ghirelli v ~efber!-1-IA)~ 1/ Kovac v Kyle / Ludwin ,/ Miles i/ Ruth / Tomko i/ Tyner / OTHERS: Hoqin / Nixon 12/21/05 H:ldept\admin\BS\DIRECTOR\Directors Roll Call.doc +-7 k (} lf1; ? {_; .:<.£--t>,., ? lf 3 L(' c/_; ? l.t 3 '> 3 / ') ltf..f3 ;;i_,/ 0 & </os-(;~) SIGN-IN SHEET ORANGE COUNTY SANITATION DISTRICT bcQ;M{)6fL, &Ir :µyJ 5 BOARD MEETING NAME _ ,,, (ple;rse prjnt) ( H:\WP.DTA\ADMIN\BS\FORMS\SIGN-IN FORM.DOC ORGANIZATION/FIRM (please print) d.:J1;; MoA..d Sa~:-:t.l A ·\)'_ .. ~ A.fl r.t!f\ Oc s.D {)Cs,!) v ~~~/ ~ ~ /~d-1/0:,- 0range County Sanitation District Board of Directors Survey re Board and Committee Agenda Packages Name: _____________ _ Date: December 21. 2005 OCSD conducts surveys on a routine basis to ensure the Board of Directors' needs are being met for delivery of board and committee packages and other District related material. This survey is to determine your preferences in the way you receive your board and committee agenda packages. At the same time we would like to use this opportunity to update the preferred method of contacting you via mail, e-mail and telephone. Board Meeting Agenda Package/Committee Agenda Package 1. Does the current format work for you for board packages? 2. Does the current format work for you for committee packages? 0Yes 0Yes 0No 0No 3. How would you like to modify the packages? Check the preferred feature for both Board and Committee packages. (We will revise to suit the majority of responses.) Board Packages Committee Packaqes Tape Bound Book Comb Bindinq Book Rubber Band (Board) 3-hole Punched Notebook Tabs No Tabs E-Mail Aqenda Packaqe CD 4. How far in advance would you like to receive the package for review? (State law requires minimum of 3 days.) D 5-7 days prior to meeting D 3-5 days prior to meeting 5. How satisfied are you with the information presented in the agenda packages? D Very satisfied D Satisfied D Dissatisfied Overy dissatisfied 6. What changes would yo u like to see staff implement to improve the information provided to you? (Continued on next page) Update Contact Information 7. Please provide your preferred name (i.e. Steve or Steven), preferred mailing address to receive board/committee agenda packages, and update your contact information: Name Address E-mail (Home) (Work) Telephone: _________ _ Business Business Fax Home Work Cell ---Personal Cell Please add your home address and designate when it may be used (i.e. Fed-ex): 8. Would you be interested in receiving information on Direct Deposit for compensation? YesD NoO Communication Preference re News Alerts & Updates from the General Manager 9. Please check your preferred method: DE-mail 0Fax D Fed-Ex/Airborne Mail Address D Messenger Address 10. From the above, what is the preferred phone number staff should use to make contact? 11 . Is there a phone number you want only Blake to have? _______ _ 12. How often do you look at OCSD's website www.ocsd.com for information? 0Daily D Weekly D Monthly D Never 13. How often do you check the e-mail address you have provided us: D Daily Oweekly D Monthly 14. Have you signed up to receive an e-zine on www.ocsd.com? 0Yes D No If yes, which ones do you subscribe (i.e., construction outreach, PDC, OMTS, FAHR, Board, etc.): Please return this survey to Penny Kyle, Board Secretary, in the attached, self-addressed stamped envelope. phone: C714J 962-2411 fax: (714) 962-0356 www.ocsd.com mailing address: P.O. Box 8127 Fountain Valley, CA 92728-8127 street address: 1 0844 Ellis Avenue Fountain Valley. CA 92708-7018 Member Agencies • Cities Ansheim Bres Buena Park Cypress Fountain Valley Fullerton Gsrden Grove Hunt ington Beach Irvine La Hsbra La Palma Los Alamitos Newport Beach Orsnge Placentis Santa Ana Seal Beach Stanton Tustin Villa Park Yorba Linda County of Orange Sanitary Dis tricts Costa Mesa M idway City Water Districts Irvine Ranch ORANGE COUNTY SANITATION D ISTRICT December 7, 2005 Tim O'Donnell, City Manager City of Brea 1 Civic Center Cir. Brea, CA 92821-5732 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. James D. Ruth Interim General Manager JDR:BG:MK:mb h:ldeptlts\640\foglcorrespondencelgenerallcompliance coordination agmt cvr.doc Enclosures (2) c: Jerry Mesa, City of Brea Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 City. of Orange 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51 ,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park 7,847 $1, 179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11 ,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: (714) 962-2411 fax: (714) 962-0356 -w.ocsd.com mailing address: PO. Box 8 127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708 -7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamit os Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park Yorba Linda County of Orange Sanitary Dis tricts Costa Mesa Midway City Water Districts Irvine Ranch ORANGE COUNTY SANITATION DISTRICT December 7, 2005 Greg Beaubien, City Manager City of Buena Park P.O. Box 5009 Buena Park, CA 90622-5009 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e_g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. c /~ Interim General Manager JDR:BG:MK:mb h:\deptlts\640\fog\correspondencelgenerallcompliance coordination agmt cvr.doc Enclosures (2) c: Doug Brodowski, City of Buena Park Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District ·' ' 116,703 $17,541 I Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 City of Orange . 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51,286 Stanton •, 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park " 7,847 $1,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: [71 4) 962-2411 fax: [71 4) 962-0356 www.ocsd.com malling address: P.O. Box 8127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708-701 8 Member Agencies • Cities Anaheim Brea Buena Park Cypress Founcain Valley Fullercon Garden Grove Huncingcon Beach Irvine La Habra La Palma Los Alamicos Newporc Beach Orange Placencia Sanca Ana Seal Beach Scancon Tuscm Villa Park Yorba Linda County of Orange Sanitary Districts Cosca Mesa Midway City Water Districts lrvme Rdnch ORANGE COUNTY SANITATION D ISTR ICT December 7, 2005 David Norman, City Manager City of Cypress P.O. Box 609 Cypress, CA 90630-0609 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. James D. Ruth Interim General Manager JDR:BG:MK:mb h.\deptlts\640\foglcorrespondence\generallcomphance coordination agmt cvr.doc Enclosures (2) c: Kamran Dadbeh, City of Cypress Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 City of Orange 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341 ,216 $51 ,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park 7,847 $1 ,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11 ,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11 ,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: (714) 962-241 1 fax: (714) 962-0356 www.ocsd.com mailing address: P.O. Box 8127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Founcain Valley Fullerton Garden Grove Huntington Beach lrvme la Habra La Palma Los Alamitos Newport Beach Orange Placencia Santa Ana Seal Beach Stanton Tustin Villa Park Yorba Linda County of Orange ianitary Districts Cosca Mesa Midway City Water Districts lrvme Ranch ORANGE COUNTY SAN ITATION DISTR ICT December 7, 2005 Raymond H. Kromer, City Manager City of Fountain Valley 10200 Slater Ave. Fountain Valley, CA 92708-4736 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action . The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7 424. :;~-~ James D. Ruth Interim General Manager JDR:BG:MK:mb h:\deptlts\640\foglcorrespondencelgenerallcompliance coordination agmt cvr doc Enclosures (2) c: Patrick Danahy, City of Fountain Valley Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton -. 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 City. of Orange 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341 ,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park 7,847 $1 ,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11 ,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: (714) 962-2411 fax: (714) 962-0356 www.ocsd.com mailing address: P.O. Box 8127 Fountain Valley. CA 92728-8127 street address: 10844 Elli-; Avenue Fountair. Valley. CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irv me La Habra La Palma Las Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin VtJ/a Par k Yorba Lmda County of Ora nge ;anitary Districts Cosca Mesa Midway City Water Districts Irvine Ranch ORANGE COUNTY SANITATION DISTRI CT December 7, 2005 Chris Meyer, City Manager City of Fullerton 303 W . Commonwealth Ave. Fullerton, CA 92832-1710 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (71 4) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. James D. Ruth Interim General Manager JDR:BG:MK:mb h·\deptlts\640\foglcorrespondence\generallcompliance coordination agmt cvr.doc Enclosures (2) c: Bill Roseberry, City of Fullerton Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199, 101 $29,926 La Habra ' 57,003 $8,568 Midway Citv Sanitary District 95,000 $14,279 City of Orange 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park 7,847 $1,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) " 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: !714) 962-24 11 fax: (714! 962-0356 -w.ocsd.com malling address: P.O. Box 8127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley. CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Founcain Valley Fullercon Garden Grove Huntingcon Beach Irvine la Habra la Palma Los Alamicos Newport Beach Orange Placentia Sanca Ana Seal Beach Stan con Tuscm Villa Park Yorba Linda County of Orange janitary Districts Costa M esa Midway C1cy Water Districts Irvine Ranch ORANGE COUNTY SANITATION DISTRICT December 7, 2005 Matthew Fertal, City Manager City of Garden Grove P.O. Box 3070 Garden Grove, CA 92842-3070 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. James D. Ruth Interim General Manager JDR:BG:MK:mb h·\deptlts\640\foglcorrespondencelgenerallcompliance coordinalion agmt cvr.doc Enclosures (2) c: A J. Holmon Ill, Garden Grove Sanitary District ,, ... ,, <> : ~ . . 4 ~ , Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena·Park 82,726 $12,434 Costa Mesa Sanitary District ~ 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton ' 129;157 $19,413 I " Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway Citv Sanitary District 95,000 $14,279 Cit\l of OranQe 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51 ,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1 ,319 $198 Villa Park 7,847 $1,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1 ,634,831 $260,000 Subsequent Year Share $40,142 $11 ,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: 17141 962-2411 fax: (71 41 962-0356 -w.ocsd.com mailing address: P.O. Box 8127 Fountain Valley. CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Founcam Valley Fuller con Garden Grove Huncingcon Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placencia Sance Ana Seal Beach Scancon Tustin Villa Park Yorba Linda County of Orange ianitary Districts Cosca Mesa M idway City Water Districts Irvine Ranch ORANGE COUNTY SAN ITATION DISTR ICT December 7, 2005 Penny Culbreth-Graft, City Administrator City of Huntington Beach 2000 Main St. Huntington Beach, CA 92648-2702 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. Q~n·e~J·/~ ~:es D. Ruth Interim General Manager JDR:BG:MK:mb h.ldept\ls\640\foglcorrespondencelgeneral\comphance coordination agmt cvr.doc Enclosures (2) c: Geraldine Lucas, City of Huntington Beach Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District ,, 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton . 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra -·. 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 City of Orange 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park ·"'' 7,847 $1,179 City of Yorba Linda 33,012 $4 ,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1 ,075 $4,523 $10,311 $237,000 phone: (714) 962-2411 fax: (714) 962-0356 www.acsd.com malling address: P.O. Box 8127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove :Huntington Beach Irvine la Habra la Palms Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Parle Yorba Linda aunty af Orange nitary Districts Costa Mesa Midway City Water Districts Irvine Ranch ORANGE COUNTY SANITATION DISTRICT December 7, 2005 Brad Bridenbecker, City Manager City of La Habra P.O. Box 337 La Habra, CA 90633-0337 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at {714) 593-7424. f!:::;:!-/~ Interim General Manager JDR:BG:MK:mb h:\dept\ts\640\fog\correspondence\general\compliance coordination agmt cvr.doc Enclosures (2) c: Ed Wimmer, City of La Habra Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 City of Oranae 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341 ,216 $51 ,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park .· 7,847 $1,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11 ,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11 ,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1 ,075 $4,523 $10,311 $237,000 phone: !71 4) 962-2411 fax: !71 4) 962-0356 www.ocsd.com mailing address: RO. Box 8 127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley. CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamitos Ne wport Beach Orange Placencia Santa Ana Seal Beach Stanton Tustin Villa Park Yorba Linda County of Orange Sanitary Dis tricts Cosca Mesa Midway City Water Districts Irvine Ranch ORANGE COUNTY SANITATION DISTRICT December 7, 2005 Catherine Standiford, City Manager City of La Palma 7822 Walker St. La Palma, CA 90623-1721 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. ~/~ James D. Ruth Interim General Manager JDR:BG :MK:mb h:ldeptlts\640\foglcorrespondencelgenerallcompliance coordination agmt cvr.doc Enclosures (2) c: lsm ile Noorbaksh, City of La Palma ·To r:wmca1n v1or /d cld!:iS leader.snip 1.7 o11'.J~CEJwucer <.1r.d wu::er reso.1rce m ,ind,)c'.77a;7c ·· ~, .. , .. ! . . 4 ,, ~ Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District -' 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton .. 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway Citv Sanitary District 95,000 $14,279 Citv of Orange 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park 7,847 $1,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: (7141 962-2411 fax: (714) 962-0356 www.ocsd.com malling address: P.O. Box 8127 Fountain Valley. CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra Ls Palms Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park Yorba Linda County of Orange ianitary Districts Cosla Mesa Midway City Water Districts Irvine Rdnch ORANGE COUNTY SANITATIO N DISTRICT December 7, 2005 Homer Bludau, City Manager City of Newport Beach 3300 Newport Blvd. Newport Beach, CA 92663-3816 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-711 0 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. ~·~ James D. Ruth Interim General Manager JDR:BG:MK:mb h:ldeptlts\640\fog\correspondencelgeneral\compliance coordination agmt cvr.doc Enclosures (2) c: Terresa Moritz, City of Newport Beach Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 City. of Oranoe 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park 7,847 $1,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phane: (714) 962-2411 fax: (7141 962-0356 www.acsd.cam mailing address: P.O. Box 8127 Fountain Valley. CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley. CA 92708-7018 Member Agencies • Cities Anaheim Bree Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ans Seal Beach Stanton Tustin Villa Park Yorba Linda County of Orange ;unitary Districts Costa Mesa Midway City Water Districts Irvine Ranch ORANGE COUNTY SANITATION DISTRICT December 7, 2005 John Sibley, City Manager City of Orange 300 E. Chapman Ave. Orange, CA 92866-1508 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate In this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. ~~ James D. Ruth Interim General Manager JDR:BG:MK:mb h:\dept\ts\640\fog\correspondence\general\compliance coordination agmt cvr.doc Enclosures (2) c: Bob van Schimmelmann, City of Orange Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44.038 Buena Park 82,726 $12,434 Costa Mesa Sanitarv District , -~ 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton 129-,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway Citv Sanitarv District 95,000 $14,279 City. of Oranoe ,, 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51 ,286 Stanton , 45,877 $6,895 Sunset Beach Sanitarv District 1,319 $198 Villa Park 7,847 $1, 179 Citv of Yorba Linda 33 ,012 $4,962 OCSD (Portions of Tustin and the unincoroorated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11 ,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1 ,075 $4,523 $10,311 $237,000 phone: (7141 962-2411 fax: (7141 962-0356 www.ocsd.com malling address: P.O. Box 8127 Fountain Valley. CA 92728-6127 street address: 10644 Ellis Avenue Fountain Valley. CA 92708-7016 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine LB Habra La Palma Los Alamitos Newpor t Beach Orange Placencia Santa Ana Seal Beach Scan con Tustin VtJ/a Park Yorba Lmda County of Orange ianitary Districts Cosca Mesa Midway City Water Districts lrvme Ranch ORANGE COUN TY SANITATION DISTRICT December 7, 2005 Robert Dominguez, City Administrator City of Placentia 401 E. Chapman Ave. Placentia, CA 92870-6101 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. James D. Ruth Interim General Manager JDR:BG:MK:mb h:ldeptlts\640\foglcorrespondencelgenerallcompliance coordination agmt cvr.doc Enclosures (2) c: Bob Kreg, City of Placentia Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44 038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District · r 116,703 $17,541 " ' Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 City of Orange 128,674 $19,340 Placentia 44,375 $6 ,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park . 7,847 $1 ,179 . City of Yorba Linda 33 ,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11 ,334 $15,989. $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: (714) 962-2411 fax: (714) 962-0356 www.ocsd.com malling address: P.O. Box 8127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park Yorba Linda aunty of Orange anltary Districts Cosca Mesa Midway City Water Districts Irvine Ranch ORANGE COUNTY SANITATION DISTRICT December 7, 2005 David N. Ream, City Manager City of Santa Ana P.O. Box 1988 Santa Ana, CA 92702-1988 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g .• restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCAwill transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program.· To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. James D. Ruth Interim General Manager JDR:BG:MK:mb h:\dept\ts\640\fog\correspondence\general\compliance coordination agmt cvr.doc Enclosures (2) c: Ray Burk, City of Santa Ana Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena·Park 82,726 $12,434 Costa Mesa Sanitary District 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton ., 129, 157 $19,413 Irvine Ranch Water District 199, 101 $29,926 La Habra 57,003 $8,568 Midway Citv Sanitary District 95,000 $14,279 Citv of Orange 128,674 $19 340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park < 7,847 $1,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phana: (714) 962-2411 fa1c: [714) 962-0356 www.ocsd.com malling address: P.O. Box 8127 Fountain Valley. CA 92728-8127 street: address: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Besch Irvine Ls Habra La Palma Los Alamitos Newport Besch Orange Placentia Santa Ans Seal Beach Stanton Tustin Villa Park Yorba Linda aunty of Orange anitary Districts Cosca Mesa Midway City Water Districts Irvine Ranch ORANGE COUNTY SANITATION DISTRICT December 7. 2005 John B. Bahorski, City Manager City of Seal Beach 211 BTH St. Seal Beach, CA 90740-6305 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. James D. Ruth Interim General Manager JDR:BG:MK:mb h:\dept\ts\640\fog\correspondence\general\compliance coordination agmt cvr.doc Enclosures (2) c: Andy DaSilva, City of Seal Beach Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82 ,726 $12,434 Costa Mesa Sanitary District .. 116,703 $17,541 . Fountain Valley 57,495 $8,642 Fullerton -129, 157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra . 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 City of Orange 128,674 $19,340 . Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51 ,286 Stanton 45,877 $6,895 Sunset Beach Sanitarv District 1,319 $198 Villa Park . 7,847 $1,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: (714) 962-2411 fax: £714! 962-0356 www.ocsd.com malling addreH: P.O. Box 8127 Fountain Valley. CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley. CA 92708-7018 Member Agencies • Cities Anaheim Bree Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placencia Santa Ana Seal Beach Scan con Tustin Wla Perk Yorba Linda County of Orange ianitary Dis tricts Costa Mesa Midway City Water Di s tricts Irvine Ranch ORANGE COUNTY SAN ITATION DIS TR ICT December 7, 2005 Jake Wager, City Manager City of Stanton 7800 Katella Ave. Stanton, CA 90680-3123 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the find ings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-71 10 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. ~~;~ James D. Ruth Interim General Manager JDR:BG:MK:mb h:ldeptlts\640\fog\correspondencelgenerallcompliance coordination agmt cvr.doc Enclosures (2) c: Bob Doss, City of Stanton Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District ~ 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 Citv. of Oranoe 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park ' 7,847 $1, 179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40, 142 $11 ,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phane: (714) 962-2411 fax: (714) 962-0356 www.acsd.com malling address: P.O. Box 8127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Besch Irvine la Habrs la Palma Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park Yorba Linda County of Orange Sanitary Districts Costa Mesa Midway City Water Districts Irvine Ranch ORANGE COUNTY SANITATION DISTRICT December 7, 2005 Ken Domer, City Manager City of Villa Park 17855 Santiago Blvd. Villa Park, CA 92861-4105 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen 11unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. ~·/~~ James D. Ruth Interim General Manager JDR:BG:MK:mb h:\dept\ts\640Vog\correspondence\general\compliance coordination agmt cvr.doc Enclosures (2) c: Warren Repke, City of Villa Park Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44.038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District ... 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra " 57,003 $8,568 . Midway City Sanitarv District 95,000 $14,279 Citv of Oranqe 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Pari< ' 7,847 $1,179 " City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: (714) 962-2411 fax: (714) 962-0356 www.ocsd.com malling address: P.O. Box 8127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Besch Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Vi/ls Park Yorba Linda County of Orange Sanitary Districts Costa Mesa Midway City Wacer Districts lrvme Ranch ORANGE COUNTY SANITATION DISTRICT December 7, 2005 Tamara S. Letourneau, City Manager City of Yorba Linda P.O. Box 87014 Yorba Linda, CA 92885-8714 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen 11unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714} 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. <j!_r#CeeJ2~ James D. Ruth Interim General Manager JDR:BG:MK:mb h:\dept\ts\640\fog\correspondence\general\compliance coordination agmt cvr.doc Enclosures (2) c: Armando Jaime, City of Yorba Linda Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District . 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton .. 129,157 $19,413 Irvine Ranch Water District 199, 101 $29,926 La Habra 57,003 $8,568 Midway Citv Sanitary District 95,000 $14,279 City. of OranQe 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341 ,216 $51 ,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park 7,847 $1 ,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11 ,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11 ,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: C71 4) 962-2411 fax: [714) 962-0356 www.ocsd.com malling address: P.O. Box 8127 Fountain Valley. CA 92728-8 127 street address: 1 0844 Ellis Avenue Fountain Valley. CA 92708-7018 Member Agencies • Cities Anaheim Bree Bueno Park Cypress Fountain Volley Fullerton Gorden Grove Huntington Beach Irvine Ls Habra La Palma Los Alamitos Newport Beach Orange Placencia Senta Ana Seal Beach Stanton Tustin VIiie Park Yorba Linda County of Orange ianitary Districts Cosca Mesa Midway City Water Districts Irvine Ranch ORANGE COUNTY SANITATION DISTRICT December 7, 2005 Rob Hamers, Manager/District Engineer Costa Mesa Sanitary District P.O. Box 1200 Costa Mesa, CA 92628-1200 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. :r--~.,_~/~ James D. Ruth Interim General Manager JDR:BG:MK:mb h:ldepl\ts\640\fog\correspondencelgenerallcomphance coordination agmt cvr.doc Enclosures (2) c: Tom Fauth, Costa Mesa Sanitary District Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim . 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District ' 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton .. 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway City Sanitarv District 95,000 $14,279 City of Oranoe 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park ' 7,847 $1 , 179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11 ,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: (714) 962-2411 fax: [714) 962-0356 www.acsd.com mailing address: P.O. Box 8127 · Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue . Fountain Valley. CA 92708-7018 Member Agencies • Cities Anaheim Bres Buens Park Cypress Fountain Valley Fullerton Garden Grove Huntington Besch Irvine Ls Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ans Seal Besch Stanton Tustin Villa Park Yorba Linda 1Caunty af Orange anitary Districts Costa Mt!:id Midway City l Water Districts lrvtne Ranch ORANGE COUNTY SANITATION DISTRICT December 7, 2005 Robert R. Hill, General Manager El Toro Water District 24251 Los Alisos Blvd. Lake Forest, CA 92630-5246 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. ~·/~ James D. Ruth Interim General Manager JDR:BG:MK:mb h:\dept\ts\640\fog\correspondence\general\compliance coordination agmt cvr.doc Enclosures (2) c: Renzo Marin, El Toro Water District "Ta ma/ntam 1'1or!d·class lei:ldcr:;mp m w.:1~r.~·v.:at:er and 1111.;cer r::!:.>iJurc2 'iiurl<J~e1ru:nt. •· Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 Citv of Oranoe 128,674 $19.340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341 ,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park 7,847 $1,179 City of Yorba Linda 33 ,012 $4,962 OCSD (Portions of Tustin and 'the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1 ,075 $4 ,523 $10,311 $237,000 phana: (714) 962-2411 fax: £714) 962-0356 www.acsd.com mailing address: P.O. Box 8127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palms Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Besch Stanton Tustin Villa Park Yorba Linda County of Orange Sanitary Districts Costa Mesa Midway City Water Districts lrvme Ranch ORANGE COUNTY SANITATION DISTRICT December 7, 2005 Paul Jones, General Manager Irvine Ranch Water District 15600 Sand Canyon Ave. Irvine, CA 92618-3100 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on popuiation the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However! OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating! please process and return the enclosed agreement as soon as possible. If you have any questions! please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. ~~ Interim General Manager JDR:BG:MK:mb h:\dept\ts\640\fog\correspondence\general\compliance coordination agmt cvr.doc Enclosures (2) c: Cindy Beck, Irvine Ranch Water District Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena-Park 82,726 $12,434 Costa Mesa Sanitary District 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 City of Orange 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park 7,847 $1,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11,334 ' $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: (714) 962-2411 fax: (714) 962-0358 www.ocsd.com . mailing address: P.O. Box 8127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Gsrden Grove Huntington Besch Irvine Ls Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ans Seal Beach Stanton Tustin Villa Park Yorba Linda Caunty of Orange Sanitary Districts Costa Mesa Midway City Water Districts Irvine Ranch ORANGE COUNTY SANITATION DISTRICT December 7, 2005 Bill Nakasone, General Manager Midway City Sanitary District 14451 Cedarwood St. Westminster, CA 92683-5318 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen. BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions. please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. ~;7dV~~ James D. Ruth Interim General Manager JDR:BG:MK:mb h:\dept\ts\640\fog\correspondence\general\compliance coordination agmt cvr.doc Enclosures (2) "To mwnc.:;1n wor1d-class /eaderlih;p m w1:1si·ewat:cr and .-11at:Dr re:.;our.::e man.iaemc:nt. ·· Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District -116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton --129,157 $19,413 ' Irvine Ranch Water District 199, 101 $29,926 La Habra 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 City. of Orange -128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341 ,216 $51 ,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park . 7,847 $1 ,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11 ,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11 ,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 phone: (7 141 962-241 1 fax: (714) 962-0356 www.ocsd.com mailing address: PO. Box 8127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 9 2708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove . Hunt ingt on Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park Yorba Linda County of Orange anitary Districts Costa Mesd M idway City Water Districts lrvme Rane// ORANGE COUNTY SANITATION DISTRICT December 7, 2005 Susan Bell, General Manager Rossmoor Los Alamitos Area Sewer District P.O. Box 542 Los Alamitos, CA 90720-0542 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program , at (714) 593-7424. ~.,,P/~ James D. Ruth Interim General Manager JDR:BG:MK:mb h:\dept\ts\640\fog\correspondencelgenerallcomphance coordination agmt cvr.doc Enclosures (2) Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim ,. 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District \·, . ~ . ., 116,703 $17',.54~ Fountain Valley 57,495 $8,642 Fullerton .. , 129', 157 $'1S,413 " . Irvine Ranch Water District 199,101 $29,926 La Habra " 57,003. $8,568 Midway Citv Sanitary District 95,000 $14,279 City. of Orange '· 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341,216 $51 ,286 Stanton ' .. 45,8.77 $6,895 Sunset Beach Sanitary District 1,319 $198 V illa Park .. .; ., ,.)· " .. 7,847 $1;;4,79 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40, 142 $11 ,334 $15,989 , $7,877 ' $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 ' $1,075 $4,523 $10,311 . $237,000 phane: (714) 962-2411 tax: (714) 962-0356 -.ac•d.cam malling addreu: P.O. Box 8127 Fountain Valley. CA 92728-8127 -...CaddNH: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Memb•• Apnal•• • CltlH Anaheim Brea Bueno Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beech Irvine Ls Habra La Palme Los Alamitos Newport Besch Orange Placentia Santa Ana Seal Besch Stanton Tustin Villa Park Yorba Linda Cauntr Df Orange lanitarr Districts Costa Mesa M1dwsy City Water District• Irvine Ranch ORANGE COUNTY SANITATION DISTRICT December7, 2005 Edward H. Burns, Superintendent Sunset Beach Sanitary District P.O. Box 1185 Sunset Beach, CA 90742-1185 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilitiesn annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSO, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies·that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2008, whether your agency wlll or wlll not participate In this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. ~ ..... ..::.. ..J. />.. ~ James D. Ruth Interim General Manager JDR:BG:MK:mb h:\dept\ts\640\fog\correspondence\general\compliance coordination agmt cvr.doc Enclosures (2) Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitary District 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199,101 $29,926 La Habra 57,003 $8,568 Midway City Sanitarv District 95,000 $14,279 City. of Oranoe 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3,318 Santa Ana 341 ,216 $51,286 Stanton 45,877 $6,895 Sunset Beach Sanitary District 1,319 $198 Villa Park 7,847 $1, 179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11 ,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1 ,075 $4,523 $10,311 $237,000 phone: (7141 962-2411 fax: (7141 962-0356 -w.ocsd.com malling address: P.O. Box 8127 Fountain Valley, CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Member Agencies • Cities Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park Yorba Linda County of Orange >anitary Districts Cosca Mesa M idway Dey Water Districts Irvine Ranch ORANGE COUNTY SAN ITATION D ISTR ICT December 7, 2005 William J. Robertson, General Manager Yorba Linda Water District 4622 Plumosa Dr. Yorba Linda, CA 92886-2416 SUBJECT: FOG Inspection Services In 2002, the Santa Ana Regional Water Quality Control Board issued General Waste Discharge Requirements (WDR) to the cities and sanitation agencies in North and Central Orange County (WDR Co-Permittees). One of the WDR requirements is to implement a fats, oils, and grease (FOG) control program, which includes inspecting FOG-producing facilities, such as food service establishments (e.g., restaurants). At the request of the WDR Steering Committee, the Orange County Sanitation District (OCSD) has been in discussion with the County of Orange (County) on behalf of the WDR Co-Permittees to utilize the services of the Orange County Health Care Agency (OCHCA) to conduct Kitchen Best Management Practices (BMPs) screening inspections in addition to their existing inspection duties. Under the proposed program, the County will screen "unpackaged food facilities" annually on eight Kitchen BMPs. OCHCA will transmit its findings to OCSD, which will distribute the results to the other participating agencies. Based on the findings, each FOG control program can use the information to determine the appropriate course of action. The cost for such services will depend on the participants in the program. To initiate the program, the WDR Co-Permittees agreed to fund the program based on population the way some other countywide programs are done. Using the County to perform screening inspections is expected to contribute to program efficiencies that result in cost savings to the participating WDR Co-Permittees. Based on the 17 agencies that have expressed an interest to participate in the program to date, the current cost allocation appears in the table provided in the attachment. The program will be ready to be implemented in early 2006. However, OCSD will not proceed with the program until there is a sufficient amount of responses so that the shared costs are reasonable. Therefore, please let OCSD know by January 13, 2006, whether your agency will or will not participate in this program. If your agency will be participating, please process and return the enclosed agreement as soon as possible. If you have any questions, please contact me at (714) 593-7 110 or Mark Kawamoto, FOG Control Project Manager, the staff contact working on the program, at (714) 593-7424. ~-/~,&¢ James D. Ruth Interim General Manager JDR:BG:MK:mb h:ldeptlts\640\foglcorrespondence\general\compliance coordination agmt cvr.doc Enclosures (2) c: Lee Cory, Yorba Linda Water District Attachment Cost Breakdown for 17 Participating WDR Co-Permittees for Kitchen BMPs Screening Inspections Initial Year Service Area Population Share Anaheim 292,994 $44,038 Buena Park 82,726 $12,434 Costa Mesa Sanitarv District ~ 116,703 $17,541 Fountain Valley 57,495 $8,642 Fullerton 129,157 $19,413 Irvine Ranch Water District 199, 101 $29,926 La Habra 57,003 $8,568 Midway City Sanitary District 95,000 $14,279 City of Orange 128,674 $19,340 Placentia 44,375 $6,670 Rossmoor Los Alamitos Area Sewer District 22,072 $3.318 Santa Ana 341,216 $51 ,286 Stanton 45,877 $6,895 Sunset Beach Sanitarv District 1,319 $198 Villa Park •. 7,847 $1,179 City of Yorba Linda 33,012 $4,962 OCSD (Portions of Tustin and the unincorporated area north of Tustin) 75,260 $11,312 Grand Total 1,634,831 $260,000 Subsequent Year Share $40,142 $11 ,334 $15,989 $7,877 $17,695 $27,278 $7,810 $13,016 $17,629 $6,080 $3,024 $46,749 $6,285 $181 $1,075 $4,523 $10,311 $237,000 STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, I hereby certify that the Notice and Agenda for th e Regular Board Meeting of Orange County Sanitation District to be held on ;;;../ ;;l-} , 2005, was duly posted for public inspection I in the main lobby of the Districts' offices on / ;i..__!;s-, 2005. r 'A IN WITNESS WHEREOF, I have hereunto set my hand this ~ay of ~,2005. Board of Directors Orange County Sanitation District H:\D EPT\ADMIN\BS\FORMS\AG ENDA CERTIFICATION. DOC phone: (7141 962-2411 fax: (714) 962-0356 www.ocsd.com malling address: PO. Box 8127 Fountain Valley. CA 92728-8127 street address: 10844 Blls Avenue Fountain Valley. CA 92708-7018 Member Agencies • Cit ies Anaheim Bree Buena Perk Cypress Fountain Valley Fullerton Garden Grove Huntington Beech Irvine Le Habra Le Palme Los Alamitos Newport Beech Orange Placentia Senta Ana Seel Beech Stanton Tustin Ville Perk Yorba Linde Count y of Ora nge Sanitary District s Costs Mesa Midway City Water Districts Irvine Rench OR ANGE COU NTY S ANITATIO N D ISTRI CT December 14, 2005 To the Chair and Members of the Board of Directors Subject: Board Letter The following are items that you may fi nd interesting. If you need additional information on any of the items, please call me. Orange County Sanitation District Receives Award for Budget Preparation The Sanitation District's 2005 -2006 budget was recognized with a Distinguished Budget Presentation Award by the Government Financial Officers Association of the United States and Canada (GFOA). The award represents a significant achievement on our part and reflects our commitment to meeting the highest principles of governmental budgets. GFOA represents approximately 14,000 government finance professionals throughout North America. Budget documents are rated on how well they serve as a financial plan, a policy document, an operations guide, and a communications device. Congratulations to the entire Finance department! SCAP Worksho~ On November 81~ The Southern California Alliance of Publicly Owned Treatment Works (SCAP) Collection Systems Committee and Water Issues Committee held a workshop on collection systems issues at the Inland Empire Utilities Agency. The program included an update on the upcoming statewid e WDR for sanitary sewers by the State Water Resources Control Board, and an informative presentation on the difference between a WDR and an NPDES permit by District's general counsel. Source Control staff gave a presentation on the Sanitation District's Urban Ru noff Diversion Program, provided an update on our FOG Program Development, and spoke on sewer lateral issues as an emerging issue for all collection system owners. SCAP is an alliance of cities, special districts, and other public and private organizations whose primary mission is to provide leadership, technical assistance and timely information to SCAP members, regulators and the public to effect reasonable local, state and federal regulations impacting POTWs and collection system owners. OCSD was a founding member of SCAP. Nick Arhontes is the current chair of the SCAP Collection Systems Committee. Attendees, including staff from OCSD member agencies and cities, were provided 6.5 contact hours towards their continuing education for their California Water To maintain world-class leadership in wastewater and water resource management. Board of Directors Page 2 December 14, 2005 Environment Association's (CWEA) Technical Certifications . Many cities and sewering agencies support their staff in obtaining CWEA's Collection Systems certification. For more info on SCAP please seewww.scap1 .org Santa Ana River Task Force The Sanitation District is called upon to participate in many watershed based initiatives throughout our service area and, in some cases beyond our boundaries. District staff throughout the organization is currently participating in over eighty different watershed based initiatives, including everything from sitting on steering committees, task forces, academic peer review panels, research projects, capital project reviews and participation in industry stakeholder organizations. One of the initiatives that is close to home is the Santa Ana River Task Force Committee. This committee is made up of representatives from public agencies, utilities, homeowner associations, non-governmental organizations, business owners, elected officials and others. The Santa Ana City Council established this committee of stakeholders to create a vision for the stretch of the Santa Ana River that flow's through the city. Santa Ana wants to utilize its portion of the river to its full extent and consider recreation, economics, and environmental protection in addition to the current flood control utility. The city asked the Sanitation District to participate on the committee and we are represented by Chandra Johannesson, Senior Environmental Specialist in the Environmental Compliance Services division. The committee meets monthly, and a vision document is scheduled for completion in spring 2006. City Council will review the document and task their staff with carrying out the recommendations of the committee. Our representative attends all the meetings to ensure that Sanitation District interests are considered in the long-term plan. It is highly likely that other cities along the river will follow suit and take similar measures. Staff will keep the Board apprised of progress as the plan is completed. If you are interested in knowing more about our involvement in the process please contact Chandra at 593-7471. Sanitation District's 9th Annual City and Agency Collection Facilities O&M Survey and Outreach Program The Regional Assets and Services Department will be conducting the Sanitation District's g th annual City and Agency Collection Facilities O&M Survey and Outreach Program. Survey forms will be distributed before the winter holiday. Final copies of the report will be distributed to all directors in July 2006. Please contact RAS Director Nick Arhontes (narhontes@ocsd.com) if you want more information. Board of Directors Page 3 December 14, 2005 Groundwater Replenishment System Receives the Governor's Environmental and Economic Leadership Award The award was presented to the Orange County Sanitation District and the Orange County Water District at a special ceremony last month in Sacramento. The Ecosystem and Watershed Stewardship Category recognizes innovative and sustainable approaches to land and water management that restore or protect natural conditions, functions and processes, and provide economic, social and environmental benefits. Go to www.ocsd.com "weekly web picks" to link to the ceremony program. Please see attached photo and press release. Public Outreach and Education During the month of January, the Ocean Institute located in Dana Point Harbor is conducting its third annual Kids' Conference on Watersheds. Thirty-four 5th grade classes from Orange County and Los Angeles County will be presenting their research projects on watershed and water quality issues to an audience of their peers and a panel of watershed experts. Three OCSD staff members are participating as keynote speakers and expert panel members at the event. Please see attachment for list of dates, schools and Ocean Institute contact information, or contact Ingrid Hellebrand, OCSD Public Affairs Department, at 593-7115. Articles of Interest I have also included several additional published articles that you might find interesting. If you would like additional information on any of the above items, please call me. a . ---/ ('i4-><-<...,::__4 ;Gu / ~ /5ames D. Ruth Interim General Manager JDR:gg H:\OEPnADMINIGMIBOARD LETTER\20051121405 BOARD LTR. FORM.DOC Attachments OCSD Intranet -News Details OCSD -Intranet News in detail ... New I nterim General Manager The Orange County Sanitation District board of directors unanimously appointed James D. Ruth as interim general manager. The appointment is effective December 5. "We are very pleased that Mr. Ruth has agreed to serve as interim general manager," said board Chair Steve Anderson. "His outstanding business and governmental expertise and strong leadership skills will assist the Sanitation District as we make this important transition." Ruth has an impressive resume, providing 48 years of exemplary service to the public. From January 2003 to October 2004, he served as chief executive officer for the County of Orange, where he implemented numerous organizational changes that resulted in greater operational efficiencies and improved accountability. Previously he spent 22 years with the city of Anaheim as parks and recreation director, deputy city manager, assistant city manager and chief executive officer, a post he held for 11 years. Under Ruth's leadership, the city saw a $169 million expansion of the Anaheim Convention Center, a $510 million resort area improvement project, the $1.4 billon expansion of the Disneyland resort and the construction of the Arrowhead Pond. "I have great respect for the board of directors and staff at the Sanitation District," said Ruth. "I am truly looking forward to this new challenge, to become part of the team, working with the board and staff to ensure the agency is well-positioned to meet the future demands of the 2.4 million people we serve." Ruth replaces former general manager Blake Anderson, who resigned in October. http://myocsd/news/displaynews.asp Page l of l 12/14/2005 2005/2006 Kids' Conferences on Watersheds School Schedule 34 schools / 21 in OCSD Service Area • 1/9 El Morro Elementary -Laguna Beach Lee Elementary-Los Alamitos Laguna Road Elementary -Fullerton • 1110 El Morro Elementary-Laguna Beach Lee Elementary -Los Alamitos Raymond Elementary -Fullerton • 1111 McPherson Magnet School -Orange Leffingwell Elementary -Whittier Holder School -Buena Park • 1/12 McPherson Magnet School-Orange Laguna Road Elementary-Fullerton Riclunan Elementary -Fullerton • 1/13 Oneill Elementary-Mission Viejo La Tierra Elementary -Mission Viejo RH Dana Elementary-Dana Point Richman Elementary-Fullerton • 1117 Cerritos School -Anaheim Harbor Day School -Corona del Mar Fisler Elementary -Fullerton • 1/18 The Pegasus School -Huntington Beach John Malcom Elementary-Laguna Niguel Eshelman Avenue Elementary-Lomita • 1/19 Twila Reid School -Anaheim Top of the World Elementary-Laguna Beach Fisler Elementary -Fullerton • 1/20 John Malcom Elementary-Laguna Niguel Hansen School -Anaheim Hermosa Drive Elementary -Fullerton • 1/23 Martin Luther King Jr. Elementary-Santa Ana Top of the World Elementary-Laguna Beach Hansen School -Anaheim • 1/24 Martin Luther King Jr. Elementary -Santa Ana Eshelman Avenue Elementary-Lomita Twila Reid School -Anaheim The Ocean Institute's Watershed Education Program Sponsored by . rn1ocean The Ocean Institute"s Watershed Education Program provides both teachers and students with the opportunity to engage in real scientific research. This program immerses students in local and pertinent scientific research while meeting 5th Grade California State Standards in Science, English/ Language Arts, History/ Social Science, and Mathematics. Students are introduced to watershed science and management during a field trip to our facility, w here they conduct research experiments aboard the RV Sea Explorer and in our Surf Science Laboratory. As a class, the students will develop a testable question, plan an investigation based on that question, record data, draw conclusions, and compile a report of their investigation. Their efforts will culminate when the students present the find ings of their research projects to their peers at the Ocean Institute's annual Kids' Conference on Watersheds. The goal is to create an increase in concern and knowledge about watershed/water quality issues in Southe rn California. Our wonde r[ ul sponsors allow us to provide a unique and free experience that is educational, as well as practical. The Ocean Institute Watershed Education Program is an experie nce that should not be missed! Contact Information: Jonathan W itt Coordinator, Watershed Program (949) 496-2274. extension 330 j\\ ill (tr'. occan-in-.titu te .ors: ..• Groun~water ~ Replenishment System A Pure Solution to Orange County's Water Needs FOR IMMEDIATE RELEASE NOVEMBER 23, 2005 FOR FURTHER INFORMATION CONTACT: Rebecca Long, OCWD, (714) 378-3362 GROUNDWATER REPLENISHMENT SYSTEM WINS 2005 GOVERNOR'S ENVIRONMENTAL AND ECONOMIC LEADERSHIP AWARD FOUNTAIN VALLEY, Calif. -The Groundwater Replenishment (GWR} System, the largest water purification project of its kind and joint project of Orange County Water District (OCWD) and Orange County Sanitation District (OCSD), received the 2005 Governor's Environmental and Economic Leadership Award in the category of Ecosystem and Watershed Management. The award was presented to Denis Bilodeau, OCWD board member, Jose Solorio, OCWD board member, Virginia Grebbien, OCWD general manager, Michael Duvall, OCSD board member, James Ferryman, OCSD board member, Carolyn Cavecche, OCSD board member and Robert Ghirelli, acting OCSD general manager, at a formal recognition ceremony held at the California Environmental Protection Agency Headquarters in Sacramento on November 22. The award is the state of California's highest environmental honor and the Ecosystem and Watershed Stewardship category recognizes innovative and sustainable approaches to land and water management that restore or protect natural conditions, functions and processes and provide economic social and environmental benefits. A committee selected the GWR System as the most deserving from a competitive pool of applications received from residents, businesses, non-profit organizations, professional and trade associations, communities, state and local governmental agencies and federal agencies operating in California. -more- GWR SYSTEM Wins Governor's Award Page2 ''To be singled out as a leader in watershed management in California, a state known for its innovative watershed conservation initiatives, validates the efforts of everyone involved in planning and building the GWR System," said Phil Anthony, board president for OCWD. 'While the GWR System will be a much needed new source of water for Orange County, we're extremely proud of the GWR System's additional environmental and economic benefits." The GWR System takes highly treated sewer water that is currently released into the ocean and purifies it using the same technologies that purify baby food, fruit juices, medicines and bottled water. The GWR System will create a new supply of very clean water, totaling 70 million gallons per day. The new water will be used to expand the already existing seawater intrusion barrier along the coast and to augment groundwater supplies for north and central Orange County. The GWR System will also help reduce the demand on San Francisco- San Joaquin Delta Watershed, and reduce the amount of treated wastewater released to the ocean locally. "Receiving the Governor's award is further proof that projects like the GWR System are the future of water purification technology," said Steve Anderson, board chair for OCSD. "Almost since its inception 12 years ago, the project has served as a beacon for thoughtful and responsible public agency cooperation and resource management. The project has attracted visitors from arid regions all over the world." More information on the Groundwater Replenishment System is available at www.gwrsystem.com. ### Orange County Water District (OCWD) manages the large groundwater basin that underlies North-Central Orange County that provides most of the water for 2.3 million citizens. OCWD is committed to constantly improving Orange County's groundwater quality and reliability In an environmentally friendly manner. With years of prudent planning and careful investment, OCWD has doubled the yield of the groundwater basin. Recently, the basin, larger that the largest reservoir in Southern California, sustained the County through a five-year drought. OCWD has also spent millions of dollar on studies by outside experts to ensure the quality of our groundwater. We want to be your trusted source for water quality. We will continue to plan and invest in ways to get more water into and out of the basin. OCWD is a special district, separate from the County of Orange, that supplies to residents in the cities of Anaheim, Buena Park, Cypress, Costa Mesa, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, Irvine, La Palma, Los Alamitos, Newport Beach, Orange, Placentia, Santa Ana, Seal Beach, Stanton, Tustin, Villa Park, Westminster and Yorba Linda. GWR SYSTEM Wins Governor's Award Page3 The Orange County Sanitation District is responsible for safely collecting, treating, and disposing wastewater. It is a special district, separate from the County of Orange or any city government, established under the State Health and Safety Code, to provide sewerage service to a specific geographic area. The Orange County Sanitation District is governed by a 25-member board of directors comprised of representatives of each local sewering agency or cities within our 470-square-mile service area. For more information, visit the Web site at www.ocsd.com. Governo r's E Le . 11 an d Eco11om1c drds front row, left to right: Karen Scarborough, Undersecretary, Resources Agency; Jose Solorio, OCWD Board Member; Denis Bilodeau, OCWD Board Member; Carolyn Cavecche, OCSD Board Member; Virginia Grebbien, OCWD General Manager; Robert Ghirelli, acting OCSD General Manager; Alan Lloyd, Agency Secretary, Cal/EPA back row, left to right: A.G. Kawamura, Secretary, Department of Food & Agriculture; Craig Miller. OCWD Assistant General Manager -Resource Manager; Michael Duvall, OCSD Board Member; James Ferryman, OCSD Board Member CAUFORNIA ASSOC/ARON of SAMTAHON AGENCES 925 L Street. Suite 1400 Sacramento. CA 95814 (916) 446-0388 www.casaweb.ore December 9, 2005 Via Electronic Mail TO: CASA Member Agencies CASA Associates CASA Attorneys FROM: Bobbi Larson, Director, Legal & Regulatory Affairs SUBJECT: SWRCB RELEASES DRAFT WASTE DISCHARGE REQUIREMENTS FOR COLLECTION SYSTEMS The State Water Resources Control Board (SWRCB) yesterday released for public comment proposed waste discharge requirements (WDRs) for collection systems in California. With input from the Sanitary Sewer Overflow Guidance Committee, SWRCB staff has been working for nearly two years to develop an SSO reduction program as directed by the Board. (Resolution 2004-80.) A public workshop on the draft order is scheduled for February 8, 2005 in Sacramento; written comments are due by 5:00 p.m. on January 25, 2005. CASA has been actively involved in development of the SSO WDRs and has provided comments on several informal drafts shared with the Guidance Committee. As anticipated, the proposed WDRs require all publicly-owned collection systems in the State to seek coverage under the WDRs within three months of adoption. Each entity will be required to: • Develop a sewer system management plan (SSMP) that includes specific elements such as an operations and maintenance program, capacity assurance plan, overflow emergency response plan, and a fats, oils and grease (FOG) program. • Report all sanitary sewer overflows (SSOs) using the state's on-line SSO reporting system. • Take all feasible steps to prevent SSOs and to prevent SSOs from reaching surface waters. The draft WDRs include schedules of compliance for the various requirements. For example, all collection system entities must begin on-line reporting of SSOs four months after adoption of the WDRs. SSMPs must be completed within 36 to 45 months ofWDR adoption, depending upon the size of the collection system agency. Ensuring Clean Water for California CASA Members re SSO WDR December 9, 2005 Page2 CASA had objected to certain provisions that had been proposed in previous informal drafts which are not included in the draft WDRs. For example, the draft WDRs do not include a prohibition on overflows or require collection agencies to address private laterals. On the other hand, the WDRs also do not provide a meaningful affirmative defense to ensure that agencies will not be penalized for overflows that could not have been prevented despite compliance with the requirements set forth in the WDRs and implementation of the detailed SSMPs. Instead, the draft WDRs include "enforcement discretion" language setting forth factors to be considered by the regional boards in assessing whether enforcement action is appropriate. We expect that the acceptability of this enforcement discretion language versus a true affirmative defense will be a focus of collection system agency comments. CASA and Tri-TAC will be preparing comments on the draft WDRs. We encourage individual agencies to provide comments as well, and we will be developing message points that can be used in drafting letters. In particular, we believe it is critical that the SWRCB understand that the program mandated by the draft WDRs is unprecedented in scope and compliance will require significant expenditure of local ratepayer dollars. Attached for your information are: • Notice of the Public Hearing • Fact Sheet • DraftWDRs • Draft Monitoring and Reporting Program Please call me at (916) 446-7979 if you have any questions. cc: Jim Kelly, Water Issues Forum Chair Chuck Weir, Tri-TAC Chair Ben Horenstein, Tri-TAC Water Committee Co-Chair Terrie Mitchell, Tri-TAC Water Committee Co-Chair Ensuring Clean Water for California f Alan C. Lloyd, Ph.D. Agency Secretary State Water Resources Control Board 1001 I Street. Sacramento, California 95814 P.O. Box 100, Sacramento, California 95812-0100 (916) 341-5700 + FAX (916) 341-5707 • www.waterboards.ca.gov (REVISED -Change of Date) NOTICE OF PUBLIC HEARING STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR WASTEWATER COLLECTION SYSTEM AGENCIES Wednesday, February 8, 2006 -10:00 a.m. Byron Sher Auditorium -Second Floor Joe Serna, Jr. Cal/EPA Building 1001 I Street, Sacramento, CA 95814 Arnold Schwarzenegger Governor The State Water Resources Control Board (State Water Board) will conduct a public hearing on Wednesday, February 8, 2006, at 10:00 a.m. in the Byron Sher Auditorium in the Cal/EPA Building in Sacramento to receive comments on draft statewide general waste discharge requirements (WDRs) and a monitoring and reporting program. This draft WDR and reporting program addresses SSO reporting and proper collection system management and operation necessary to protect public health, water quality, and the public's investment in the sewer system infrastructure. BACKGROUND The State Water Board adopted Resolution 2004-80, requiring staff to work with stakeholders in developing a regulatory program that will provide a consistent approach for reducing SSOs. Over the past several months, State Water Board staff has worked with a statewide SSO Guidance Committee composed of representatives from the Regional Water Quality Control Boards (Regional Water Boards), county environmental health departments, environmental groups, U.S. EPA, local public collection system owners, and other collection system experts. The SSO Guidance Committee has been instrumental in the development of this SSO Reduction Program. As a result of this collaboration, State Water Board staff has developed the following documents, which staff believes are necessary for the successful implementation of the SSO Reduction Program: • Draft Statewide General WDRs for (Public?) Wastewater Collection System Agencies; • Draft Monitoring and Reporting Program; and • Draft Fact Sheet for the Draft Statewide General WDRs These documents, along with this public hearing notice, are available on the State Water Board's website at http://www.waterboards.ca.gov/sso. California Environmental Protection Agency () Recycled Paper ~ . SUBMISSION OF COMMENTS The State Water Board encourages all interested persons to submit written comments. The State Water Board must receive all written comments no later than 5:00 p.m., January 25, 2006. Comments will be accepted by regular mail, email, or fax. At the public hearing, all persons who submitted written comments are requested to briefly summarize their written comments. The State Water Board will also accept oral comments at the hearing. Time limitations on presentations may be imposed in order to allow all participants an opportunity to address the State Water Board. Persons with similar views are encouraged to make joint presentations. The State Water Board will not take action on the draft WDRs and monitoring and reporting program at the hearing. Final action will be taken at a later date at a scheduled board meeting, and all interested persons will be notified of the meeting date. The State Water Board will consider all comments before taking final action on the proposed Statewide General WDR for Wastewater Collection System Agencies and monitoring and reporting program. When submitting written comments, please indicate in the subject line, "COMMENT LETTER -1 /19/06 PUBLIC HEARING FOR SSORP." If you have specific questions about the proposed SSO Reduction Program, contact Bryan Brock via e-mail at bbrock@waterboards.ca.gov or call (916) 341-5276. Written comments should be submitted to: Selica Potter, Acting Clerk to the Board State Water Resources Control Board Executive Office 1001 I Street, 24th Floor Sacramento, CA 95814 Fax: (916) 341-5620 Email: commentletters@waterboards.ca.gov PARKING AND ACCESSIBILITY There is a parking garage across from the Joe Serna, Jr. Cal/EPA Building with entrances on 10th and 11th Streets between "I" and "J" Streets, and metered parking spaces are in the vicinity of the building. For a map to our building, see our web site at http://www.calepa.ca.gov/EPABldq/location.htm. The facilities are accessible to persons with disabilities. Persons with hearing or speech impairments can contact us by using the California Relay Service Telecommunications Device for the Deaf (TDD). TDD is reachable only from phones equipped with a TDD Device. HEARING IMPAIRED REL.A Y SERVICE: TDD to voice 1-800-735-2929, Voice to TDD 1-800-735-2922. Individual who require special accommodations are requested to contact Adrian Perez at (916) 341-5880, two weeks prior to the scheduled public hearing. All visitors are required to sign in and receive a badge prior to attending any meeting in the building. The Visitor and Environmental Services Center is located just inside and to the left of the Cal/EPA Building's public entrance. Valid picture identification may be required due to the security level. Please allow up to 15 minutes for receiving clearance to proceed to the Byron Sher Auditorium. December 7, 2005 Date Selica Potter Acting Clerk to the Board California Environmental Protection Agency () Recycled Paper CAlllllA Am• or SAPIJATIR AlaB 925 L Street, Suite 1400 Sacramento, CA 95814 PH: (916) 446-0388-FX: (916) 448-4808 www.casaweb.org Via Electronic Mail November 23, 2005 MEMORANDUM To: Cc: From: Subject: CASA Agencies CASA Associates CASA Attorneys CASA Executive Board CASA Legislative Committee Mike Dillon, CASA Executive Director/Lobbyist Christina Dillon, CASA Lobbyist NEWS FROM THE CAPITOL BOND DISCUSSIONS ABOUND Recently, you may have been reading various news reports about talks of a "mega- infrastructure bond" that the Governor and the legislative leaders may be considering in 2006. A week ago Monday, the Los Angeles Times ran an article in which the Governor discussed some of the needs that could be incorporated into a State General Obligation bond package to be placed before the voters next year. While most people are of the impression that one huge mega-bond will appear on the June or November ballot, we are informed that the Governor's proposal ultimately, with support from the Legislature, will likely call for a long-term funding plan, i.e. infrastructure needs for the next 30 years would be established and bonds let accordingly. Subsequently, Senate President pro Tern Don Perata held a press conference at which time he outlined his own priorities for a June 2006 bond, primarily for transportation, housing and infrastructure, in the amount of $10.3 billion (proposal contained in his SB 1024). Senator Perata also acknowledged that he has been having discussions with the Governor on other infrastructure needs. Meanwhile, Assembly Speaker Fabian Nunez has also indicated that he too will likely be pushing an Assembly bond package to address transportation needs, and perhaps other critical infrastructure components. During the coming weeks and months, there will likely be significant debate on the State's debt limit, now approximately 6% of the General Fund, the use of other sources of revenue to repay the bonds, i.e. sales tax increase or gas tax increase for transportation, etc. It is likely that the Governor will announce his infrastructure funding plans when he unveils his Budget on January 10th. 1 SENATOR PERATA MAKES NEW COMMITTEE ASSIGNMENTS In a move that surprised most Capitol insiders and outsiders, Senate President pro Tern Don Perata recently named Senator Kevin Murray as Chair of the powerful Senate Appropriations Committee, replacing Senator Carole Migden. The change was a tightly- guarded secret, and we were told about the transition only hours before the story broke in the press. While there have been conflicting rumors as to why the change was made, Senator Migden issued a press release stating that she was asking for a "leave from her responsibilities as Chair so she can help controller Steve Westly win the 2006 Democratic nomination for Governor." Senator Perata also made a number of other changes at the same time: • Senator Tom Torlakson as new Democratic Caucus Chair, replacing Senator Kevin Murray. • Senator Carole Migden replacing Senator Elaine Alquist as Chair of the Senate Public Safety Committee. • Senator Joe Simitian replacing Senator Alan Lowenthal as Chair of the Senate Environmental Quality Committee. CHANGES AT THE SWRCB Last week, Peter Silva resigned his position as a member of the State Water Resources Control Board (SWRCB) to take a position with the Metropolitan Water District in Southern California. Current board member and former Chair of the SWRCB, Richard Katz, is expected to be replaced, as his term will expire in January, thus giving the Governor two new appointments to the SWRCB. You may recall that the Governor has made recent appointments to the board, with the new members being: Tam M. Doduc, Chair and Gerald "Jerry" David Secundy, Vice Chair. Former Chair, Arthur Baggett, remains on the Board. There have also been a number of retirements of key staff members at SWRCB, including Harry Schueller, Deputy Director, and Jim Kuykendall and Wayne Pierson in the Loans and Grants Division. SECOND JOINT INTERIM HEARING ON "KELO DECISION" IMPACTS On November 1th, the Senate and Assembly Local Government Committees, Housing Committees, and the Assembly Judiciary Committee held a joint hearing, titled "What is to be Done? Legislators Look at Redevelopment Reforms." In her opening remarks, Senator Christine Kehoe, Senate Local Government Committee Chair and Chair of the joint committee, noted that as a result of the so-called "Keio Decision," a number of hearings have been held regarding the benefits and abuses of redevelopment. The results of the October 26, 2005 hearing in San Diego on "Redevelopment and Blighf' appear in a newly-published summary report that can be obtained from the Senate Publications Office (see information attached to this report). 2 Senator Tom Mcclintock, who introduced SCA 15 shortly after the Keio Decision, stated that he was against taking private property of any type, not just a person's home, for any private use. Senator Torlakson stated that his SCA 11 would ban the use of eminent domain for taking a person's home, however he went on to state that as a former city council member and supervisor, he often saw redevelopment as a tool for positive change for low income housing, cleaning up high crime areas, rail stations, etc. Senator Soto also stated that redevelopment agencies have eliminated blight and created housing, etc. in the area she represents, including Fontana and Ontario, and that RDAs continue to need flexibility. Invited witnesses spoke on both sides of the issue, with Supervisor Norby of Orange County noting that billions of dollars in property tax revenues are lost to counties, schools, and special districts when redevelopment occurs, and that "the definition of blight is so broad, it is meaningless." He further added that many redevelopments are "corporate welfare schemes for big retailer stores, auto malls, and even NFL stadiums." The general counsel to the California Redevelopment Association cautioned the committee not to make drastic changes in the current law and cited examples of where there was general agreement that redevelopment had been positive for communities. The briefing paper, prepared by the various committee consultants, can be obtained from the Senate Local Government Committee's webpage: www.senate.ca.gov/locqov. While it is unlikely that major provisions of the redevelopment law will be changed, there did appear to be some agreement that certain provisions in current law should be reviewed for legislative change. LEGISLATIVE ANALYST OFFICE'S FISCAL OUTLOOK Last week, Elizabeth Hill, the Legislative Analyst, released her office's fiscal outlook and projections for 2005-06 through 2010-11. Of significance was the LAO's estimate of revenues being up nearly $4 billion from the 2005-06 budget estimate as we head into the 2006-07 year. The Analyst states, "This large carry-over reserve will be more than sufficient to keep the State's Budget in balance in 2006-07 without any new program reductions or added revenues ---even though current-year projected expenditures exceed projected revenues by $4 billion during that year." However, Ms. Hill notes that while this new fiscal outlook is good news for the upcoming State Budget, the State still faces an ongoing imbalance between revenues and expenditures in the foreseeable future. The spike in revenue, since the Budget was adopted in July, is primarily related to the personal income tax, and gains in the corporation tax. Hopefully, with this good budget news, there will be fewer attempts to increase fees on CASA member agencies and other segments of local government, as the Legislature searches for other sources of revenue to help balance the budget. Ensuring Clean Water for California 3 "Redevelopment & Blight" Results of the Joint Interim Hearing The results of the October 26, 2005 hearing in San Diego on "Redevelopment and Blight" appear in a newly-published summary report. The new report contains five legislative staff findings: r There is strong interest in amending the statutory "blight" definition. Redevelopment practitioners and critics alike called for tightening the language that describes "blight." ~ A better "blight" definition may reduce redevelopment controversies by focusing rede- velopment officials' attention on where to use their extraordinary powers. er Property owners resent the use of eminent domain when they think redevelopment offi- cials act unfairly. Nevertheless, some owners were satisfied with how redevelopment offi- cials used their condemnation powers. r Redevelopment officials see eminent domain as a powerful tool that accelerates prop- erty acquisition, even though formal condemnations are rare. " Successful redevelopment projects involve property owners and residents early and fre- quently because strong grassroots support builds trust within communities. The summary report includes a 13-page summary of the speakers' remarks, the 24- page briefing paper, and copies of the speakers' extensive written materials. Order copies directly from: Senate Publications 1020 N Street, Room B-53 Sacramento CA 95814 A single copy costs $12.39, including shipping and sales tax. Discounts are avail- able for multiple copies. Make checks payable to the Senate Rules Committee. Credit card not accepted. Ask for stock number 1333-S. USE THE ORDER FORM ON THE REVERSE SIDE *Price Quote* California Legislature Attn: PUT YOUR NAME & ADDRESS HERE Senate Publications 1020 "N" Street, Room B-53 Sacramento, California 95814 PH. (916) 651-1538 FX. (916) 327-8753 Stock: Date: "1333-S" 10/26/2005 Title: "REDEVELOPrv.tENT AND BLIGHT" Chair: SENATOR CHRISTINE KEHOE Committee: SENATE COMMITTEE ON LOCAL GOVERNMENT Total Cost: $12.39 Price includes Shipping & Handling Make check or money order payable to Senate Rules Committee and send to Sen- ate Publications at the above address. Please return one copy of this price quote along with your payment and request. *PREPAYMENT REQUIRED* ALL PAYMENTS FROM OUTSIDE THE UNITED STATES MUST BE PAID IN U.S. DOLLARS AND DRAWN ON A U.S. BANK (Do not write in this space) Date: ------Receipt#: ___ _ Check#: ----- Amount$ ---- November 27, 2005 Pension Gap to Force O.C. Budget Cuts A higher estimated shortfall as $84 million in savings in the next fiscal year.•prompts a search for as much Options include layoffs. By Christian Berthelsen, Times Staff Writer A decade after Orange County declared bankruptcy, it is once again confronting a threat to its finances: the swelling cost of its pension system. County officials are looking to slice as much as $84 million in the next fiscal year -and potentially cut services-so they can use the money to shore up the pension fund. No cuts have been finalized, but options include layoffs, a hiring freeze and postponing construction and repairs, the county's executive officer, Thomas G. Mauk, said in an interview this month. "Obviously, services throughout the county have the potential to be affected, but we have not made those decisions yet," he said. Every county department has been asked to trim expenses. For example, probation department officials said they may cut as many as 62 of the 1,015 beds in juvenile detention facilities. Other departments declined to comment or didn't return calls. Some officials said the increased pension cost was only a fraction of the county's $4.94-billion budget and would have little effect. "I don't think the public is going to see much in the way of degradation of services," said Bill Campbell, chairman of the Board of Supervisors. "I think we are going to be able to manage through this." The proposed cuts are in response to a consultant's finding this year that the Orange County Employees' Retirement System was underfunded by $2.3 billion, about $1 billion more than previously realized. As a result, beginning with the fiscal year that starts July 1, the county will have to pay an additional $84 million per year into the pension system, bringing its total contribution to about $210 million per year. The additional $84 million is nearly as much as the county spends each year to retire its bankruptcy debt. The county is examining other ways to cut pension costs. It has asked the statewide California Public Employees' Retirement System for an estimate of the cost of taking over management of the pension fund. In addition, the county retirement board last month adopted changes that reduced the financial burden in the short term but could be costly in the long run. For example, one change means the county will contribute less upfront, but that means losing out on the larger investment return the money could generate. After the county filed bankruptcy 11 years ago, it curtailed services to repay creditors. The county is on track to repay its bankruptcy debt 1 O years early. A new report says nearly $190 million left over from last year's budget has been placed in reserve. However, the hard lessons of the bankruptcy are still fresh in the minds of county officials and residents. This year, the Orange County Grand Jury issued a report calling rising pension costs "another county crisis," and noted the county's cost of funding the plan quadrupled from 2000 to 2004. Like pension systems throughout the state, Orange County is facing the prospect of lower investment returns, a surge in the retirement-age population and the increasing longevity of retirees. But the county has also contributed to the problem in recent years by offering pension plans considerably more generous than the state average, according to the state controller's office. One package, for example, would allow Orange County public safety employees with 25 years of service to retire at age 50 with 75% of their pay, compared with 57% in the rest of the state. As a result, Orange County's funding level ranks in the bottom third of state pension funds, the controller's office said in a report. Any discussion of public pensions is fraught with divisions along political fault lines. Rising pension costs are a rallying point for conservatives, who say government's overhead costs should be kept to a minimum. Public worker unions, meanwhile, say the issue is a stalking- horse for ideologues who want to cut government spending. John M.W. Moorlach, the county's treasurer and a candidate for the Board of Supervisors next year, has been critical of sweetened pension offers to county employees in recent years and said their true costs are now becoming apparent. "The problem is what it does to the county budget and what it pushes out," he said. "Are we going to push out libraries, parks, welfare? What is going to be sacrificed to pay for this pension plan commitment?" But Nick Berardino, general manager of the Orange County Employees Assn., said the pension fund shortfall was exaggerated and that the system could make accounting changes that would lower the deficit. He said the fund's assumption of a 7.5% annual return was the lowest among any public pension fund in the state and that its returns had historically been much higher. "So much of this deficit, or shortfall, is the result of the retirement board managing the system in an irresponsible fashion," he said. The expected budget cuts come after a new actuarial consultant that the Orange County Employees' Retirement System hired issued a report in June concluding the system had $5.2 billion in assets but $7.5 billion in obligations, leaving it just 69% funded. By contrast, public pension funds statewide were 99% funded in 2002-03, the most recent year for which figures are available, according to the state controller's office. The Segal Co. said that of the $1 billion in additional unfunded liability, $365 million was due to enhanced benefits. The better benefits are leading to far more retirements than usual. Keith Bozarth, chief executive of the county pension system, said 550 employees had retired this year as of October, the vast majority of them after the new benefits took effect. Half that number retired the previous year. Initially, the county expected it would have to pay an additional $129 million in the next fiscal year to shore up the fund. But according to a memo Mauk circulated to county supervisors this month, it managed to whittle that number down to $84 million. Monday, November 28, 2005 Workhorse wetlands ready to assist Irvine A system of human-engineered wetlands is being built across the county to reduce water pollution , help wildlife. By PAT BRENNAN The Orange County Register IRVINE -Once they were swamps, good for little but draining and filling. These days they're called wetlands, and with the name change comes new respect. The briny, meandering waterways on the coast, full of birds, reeds and cattails, or their freshwater counterparts farther inland, turned out to be highly valuable. They are home to spectacular wildlife and act as natural filters for contaminants. The Irvine Ranch Water District is building chains of wetlands across central Orange County. Together they are called the Natural Treatment System, and the first four are now under construction in a relatively new development in Irvine called Quail Hill. UNDER CONSTRUCTION: Norris Brandt, environmental quality manager for the Irvine Ranch Water District, shows the Quail Springs wetland, one of four natural treatment systems. The largest is a 9-acre system of ponds that will destroy nitrates, kill MARK AVERY, THE harmful bacteria, snag trash and provide a haven for local birds ORANGE COUNTY (and bird watchers). REGISTER And it will do all these things, its builders say, without breeding too many mosquitoes. Unlike the county's bigger, better-known wetland restoration at Bolsa Chica, creating new wildlife habitat isn't the goal in this case, but something of a fringe benefit. The more than 40 planned wetlands on 31 sites are really working wetlands, with pollution control at the top of the list of priorities. "The primary reason for the constructed wetlands is to treat urban runoff," said Norris Brandt, the district's environmental quality manager. But once they build them, the fringe benefits will come. The 9-acre wetland, to be completed this spring, is next to an open-space preserve. Egrets and red-winged blackbirds will probably take up residence. Coyotes and bobcats might hunt or drink there. Roadrunners might even stop by to pluck insects or reptiles from the marsh's edge. The wetland is also next to a staging area for a coastal trail system. Once construction is finished, Brandt said, "we invite people to walk around the road outside of the wetland." And while they walk, the wetlands will be chugging away, scrubbing runoff water before it reaches the ocean. The wetland, patterned after the much larger constructed wetland at San Joaquin Marsh, is a series of ponds, linked by channels and separated by removable barriers known as weirs. Nitrates, fertilizer remnants that can cause excessive blooms of algae, will be broken up in the mud at the bottom of the ponds by "good" bacteria, giving off nitrogen -a harmless gas and the main component of the atmosphere. The reeds in the ponds also absorb some nitrate and will help provide stable, deep-water habitat for the nitrate-munching bacteria. The water will remain in the ponds for seven to 1 O days. That's long enough for "bad" bacteria, the kind that washes down storm drains, to be killed by exposure to ultraviolet light from the sun. Trash will be trapped in the wetlands as well and periodically removed by maintenance workers. And what about those West Nile mosquitoes? Taken care of, Brandt says. In meetings with the Orange County Vector Control District while the wetlands were in the planning stages, the water district picked up advice for keeping mosquito populations down. An important element is reducing the amount of shallow, stagnant water where mosquitoes breed. Deeper ponds should help. And the wetland -unlike some built by other agencies in the county before West Nile was a problem -includes easy access for Vector Control technicians. "The main thing is design it and maintain it so you don't have vegetation all the way to the shore -that way we have access, so we can treat it," said Michael Hearst, spokesman for Vector Control. Last, the ponds will be home to a resident population of hungry mosquito fish. The bare basins now being dug will soon be full of water, edged with cattails and bulrushes and noisy with birds, a blend of nature and human engineering. If it's a swamp, then it's a super-swamp, an ecological workhorse and an increasingly common sight in urban Orange County. ' Sewage Altering Fish, Study Reports Male bottom-dwellers with female sex characteristics are found near outfall pipes in waters off Los Angeles and Orange counties. By Marla Cone Times Staff Writer November 14, 2005 Male fish with female characteristics have been discovered in ocean waters off Los Angeles and Orange counties, raising concerns that treated sewage released offshore contains hormone- disrupting compounds that are deforming the sex organs of marine life. Scientists around the world have found sexual abnormalities in frogs, fish, alligators and other wild animals exposed to sewage effluent and industrial contaminants that mimic estrogens and other hormones. But the latest research in the waters off Southern California is among the first to find such effects in ocean creatures. Eleven male bottom-dwelling fish out of 64 caught between Santa Monica and Huntington Beach had ovary tissue in their testes. No such sexual defects were found elsewhere off Southern California, even though fish were collected from Point Conception to the U.S.-Mexico border. Two other studies found other signs of feminized fish in the same ocean areas. Two-thirds of male turbot and sole caught near Orange County's sewage outfall had egg-producing proteins. And when males were exposed in a laboratory to ocean sediment collected off the Palos Verdes Peninsula and Huntington Beach -where huge volumes of sewage effluent are pumped out to sea -all of them developed female egg proteins. Dan Schlenk, an aquatic ecotoxicologist at UC Riverside who co-wrote two of the three studies to be reported today at a national conference, said it is clear that the ocean floor at the sewage outfalls is contaminated with estrogenic compounds that are feminizing fish. But effects on the overall health and abundance of fish populations and the rest of the marine ecosystem are unknown. "There's definitely estrogenic activity out there; no doubt, 11 Schlenk said. "But whether it affects populations of the animals is the question we need to answer. 11 Every day, nearly 1 billion gallons of treated wastewater from an area that includes about 9 million people are discharged into deep waters off Huntington Beach, the Palos Verdes Peninsula and Playa del Rey via three long undersea pipelines, called outfalls, operated by the two counties and the city of Los Angeles. Sewage effluent contains several dozen chemicals -both natural and man-made -that can alter animal hormones, environmental scientists say. Women excrete natural estrogen and man- made forms from birth-control pills, and some industrial chemicals, pesticides and compounds in household items are endocrine disruptors, which mimic hormones. The wastewater is filtered and processed, but many contaminants remain and settle into ocean sediment, where they are consumed by bottom-feeding organisms. Excessive amounts of estrogens or estrogen mimics can create so-called intersex animals with both male and female genitals. Previously, scientists have shown that some fish with the altered organs were infertile. The effect on humans, however, is largely unknown and unproven, though some studies have linked hormone-mimicking chemicals to reduced sperm counts, altered genitalia in baby boys and premature puberty in girls. One study, for example, found that men exposed to agricultural pesticides were more likely to have defective sperm and low sperm counts than those with little or no exposure. Another found that phthalates, used in plastics and beauty products and widely found in people, seemed to alter the reproductive organs of baby boys. The estrogenic substances in the effluent are not considered a threat to people swimming or surfing at Southland beaches. The outfalls discharge into waters two to seven miles offshore. Eating fish from the area, however, has long been a health concern because the pesticide DDT and other toxic substances have contaminated the ocean floor. Turbot, sole and other bottom- dwelling fish can ingest the contaminants. State health officials for years have advised people to limit consumption of many bottom-feeding fish caught between Malibu and Newport Beach because of the risk of cancer and neurological and reproductive effects. No specific chemicals have been implicated in the new studies, but at the Palos Verdes Peninsula site, some experts suspect that a decades-old, 100-ton deposit of DDT, which can mimic estrogen in its effect on some animals, could be responsible. A pesticide plant near Torrance dumped waste into Los Angeles County sewers for three decades. The mixed-sex fish were found among two common species of flatfish that feed in bottom sediments: English sole and hornyhead turbot. The study was conducted by the Southern California Coastal Water Research Project, which has researched ocean contamination for 35 years using county, state and federal funds. Eighty-two male turbot and sole were caught at 30 sites along about 600 miles of coastline, and the 11 with both male and female organs were found at eight of 14 sites between Huntington Beach and Port Hueneme, said Doris Vidal, a researcher at the institute who led the study. Bob Horvath, head of technical services at the Los Angeles County Sanitation Districts, said that although the numbers were small, finding ovary tissue in males near the sewage outfalls was worrisome and had spurred more research. Next spring, the water research institute plans to collect about 50 flatfish from each of five outfalls between Ventura and San Diego and compare them to fish from a relatively uncontaminated area off Dana Point. Results will be ready about a year later. Steve Weisberg, the institute's director, said that the results cannot be considered definitive because of the small numbers offish, but that "certainly this is some very good information, and the first of its kind." The most intriguing aspect, he said, is that "we did not find any intersex fish north of Santa Monica Bay or south of Newport Bay, which suggests some association with the presence of the outfalls and contaminated sediments." He added that "this is also the most highly urbanized portion of Southern California," which means contaminants from rivers and runoff might also be altering the fish. Since the early 1990s, scientists have found altered hormones or deformed sex organs in alligators in Florida, fish in British rivers, frogs in the Midwest, polar bears in the Norwegian Arctic and a variety of other creatures, mostly aquatic ones. But until now, nearly all the research has been conducted in freshwater environments, mostly rivers and lakes. Only a few projects have examined ocean creatures, mostly in British estuaries. Results of the Southern California studies will be reported at the annual meeting of the Society of Environmental Toxicology and Chemistry in Baltimore. Scientists today also will report sexually altered fish being found in San Francisco Bay, Puget Sound and New York Harbor. The Southern California studies are particularly unusual because the fish were caught in deep water. Gary Ankley, branch chief of the U.S. Environmental Protection Agency's National Health and Environmental Effects Research Laboratory, called the feminized fish "a worldwide phenomenon." "What's being seen in these fish is not physiologically normal," he said. "But we are still trying to sort out the significance of this to the fish. Is it just a localized phenomenon, a few individuals around the outfalls that are really impacted? Or does it impact populations as a whole? That is the 64-million-dollar question." Scientists are concerned that the feminized fish off Southern California might be less fertile and cause some species to disappear. But so far, there have been no declines in the abundance of turbot or sole in the region, even around the outfalls, Weisberg said. "We don't see any clear evidence of ecological disruption," he noted. At the Huntington Beach outfall, UC Riverside environmental toxicologist Mary Ann Irwin found that 4 7 of 72 male turbot and sole produced female egg protein, and the amounts of the protein were higher than in fish caught a few miles to the north. But she also found that the two species remain commonplace there, and males outnumber females. In Schlenk's laboratory, halibut were exposed for one week to sediment collected at outfalls off Huntington Beach, the Palos Verdes Peninsula and San Diego, and all the males grew small amounts of female egg protein. The Palos Verdes fish developed five times more egg protein than fish exposed to the Huntington Beach sediment and 10 times more than those exposed to relatively clean sediment collected between the two outfalls. But to Schlenk's surprise, man-made estrogens, not the more potent natural ones, were apparently responsible for feminizing the fish. There was no correlation between natural estrogens and the egg proteins in the fish. The research team tested 62 man-made contaminants in the wastewater, but only one - oxybenzone, used in sunscreens -stood out, and it was unlikely to be the only culprit. Even widespread chemicals in plastics and detergents called nonylphenols -found in high doses in Orange County's sediment and implicated in other studies -were not linked to the amount of egg proteins in the fish, Schlenk said. '· ' .. AGENDA BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING December 21, 2005 -7:00 P.M. 1. Invocation and Pledge of Allegiance 2. Roll Call 3. Consideration of motion to receive and file minute excerpts of member agencies relating to appointment of Directors, if any. City/Agency Active Director Alternate Director Yorba Linda Mike Duvall Jim Winder 4. Appointment of Chair pro tern , if necessary 5. Public Comments 6. The Chair, General Manager and General Counsel present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. a. Report of Chair; consideration of Resolutions or recommendations, presentations and awards b. Report of General Manager 1. Update on consultant review of fees re agreement with Kimberly Clark c. Report of General Counsel 7. If no corrections or amendments are made, the minutes for the regular meeting held on November 16, 2005, will be deemed approved as mailed and be so ordered by the Chair. 8. Ratifying payment of claims of the District, by roll call vote, as follows: ALL DISTRICTS 11 /15/05 11 /30/05 Totals $10, 165, 178.46 $19,257,348.48 12/21/05 Page 2 ..- CONSENT CALENDAR 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Authorize the General Manager to complete an air pollutant emission reduction credit exchange with Natsource LLC for the exchange of up to 76 pounds per day of SOx with an equivalent amount of pounds per day of NOx or CO according to the market price. END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on November 16, 2005, to be filed. Non-Consent Calendar b. Approve the 2006 Legislative Agenda and authorize staff to take action on legislation consistent with the policy statements contained in the Legislative Agenda. c. Authorize renewal of contracts with ENS Resources at $10,000/month; Mayer, Brown, Rowe & Maw at $5,000/month; and Townsend Public Affairs at $5,000/month for a one-year period from January 1, 2006 through December 31, 2006, and the option to renew for an additional one-year period at the discretion of the Steering Committee. d. Review and consideration of agenda items considered by the Steering Committee re the December 21 , 2005 meeting. e. Consideration of items deleted from Steering Committee Consent Calendar, if any. 12. CIP OVERSIGHT AD HOC COMMITTEE Consent Calendar a. Order draft CIP Oversight Ad Hoc Committee Minutes for the meeting held on December 15, 2005, to be filed. (Minutes to be distributed at 12121105 Board Meeting.) Non-Consent Calendar 12/21 /05 Page 3 b. Consideration of items deleted from CIP Oversight ad Hoc Committee Consent Calendar, if any. 13. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on December 7, 2005 to be filed. (Minutes to be distributed at 12121105 Board Meeting.) b. Approve Amendment No. 3 to the Consulting Services Agreement with Brown and Caldwell Consulting, providing for additional consulting services in connection with the Santa Ana Regional Water Quality Control Board Waste Discharge Requirements, extending the time period from December 31, 2005 to June 30, 2006, at no additional cost for the total amount not to exceed $1,430,000. c. (1) Establish a budget for Replacement of Linings in Digesters F and G, Job No. SP-117, in the amount of $2,600,000 from District reserves; and, (2) Authorize the General Manager to competitively bid and subsequently award a contract in an amount not to exceed $2, 180,000 for replacement of liners to the lowest responsive and responsible bidder. d. Ratify Change Order No. 1 to Purchase Order No. 101494 OA, issued to Partners Consulting for JD Edwards Help Desk Support, Specification No. S-2002-11 OBD , authorizing an addition of $25,434, increasing the total contract amount to $205,434, for additional expenses incurred during the contract period of April 1, 2004 to March 31, 2005. e. Receive and file Source Control Annual Report. f. Receive and file 2004-05 Operations and Maintenance Annual Report. Non-Consent Calendar g. Consideration of items deleted from OMTS Consent Calendar, if any. 14. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the meeting held on December 1, 2005 to be filed. 12/21 /05 Page 4 b. Ratify Change Order No. 6 to Trickling Filter Rehabilitation and New Clarifiers, Job No. P1-76, with J.R. Filanc Construction Company, Inc., authorizing an addition of $489,920, increasing the total contract amount to $34,709,778. c. (1) Ratify Change Order No. 7 to Secondary Treatment Facilities Process Upgrades at Plant No. 2, Job No. P2-47-3, with Morrow-Meadows Corporation, authorizing an addition of $94, 137, a time extension of 99 calendar days, increasing the total contract amount to $6,011 ,055, and extending the contract completion to February 3, 2006; and, (2) Approve a budget increase of $1 ,000,000 for a total budget of $10,219,532 to cover the staff cost for construction support. d. Ratify Change Order No. 10 to Effluent Pump Station Annex, Job No. J-77, with J.F. Shea Construction, Inc., authorizing an addition of $33,053 and 23 calendar days, increasing the total contract amount to $44,293,254. e. Ratify Change Order No. 14 for Area Classification Study Implementation Plan, Plant Nos. 1 and 2, Job No. J-35-2, with J. F. Shea Construction, Inc., authorizing an addition of $365,822, increasing the total contract amount to $17,661 , 175. f. Ratify Change Order No. 24 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of $97,562, increasing the total contract amount to $71 ,972,028. g. (1) Approve a budget amendment of $250,000 for Sunflower Pump Station Drive Replacement, Job No. P1 -62, for a total budget of $1 ,065,000; (2) Ratify Change Order No. 2 for Sunflower Pump Station Drive Replacement, Job No. P1 -62, with Ark Construction Co., authorizing an addition of $172,555 and a time extension of 1 , 127 calendar days, increasing the total contract amount to $602,954; and, (3) Accept Sunflower Pump Station Drive Replacement, Job No. P1 -62, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. h. (1) Approve a budget amendment of $275,000 for Peak Flow Management, Job No. J-67, for a total budget of $3,668,000; (2) Ratify Change Order No. 1 to Peak Flow Management, Job No. J-67, with Margate Construction, Inc., authorizing an addition of $128,298 and 325 calendar days, increasing the total contract amount to $1 ,379, 198; and, (3) Ratify Change Order No . 2 for an Adjustment of Schedule Quantities authorizing a decrease of $6,500, decreasing the total contract amount to $1,372,698. i. Approve Professional Services Agreement with EarthTech for engineering services for Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106, for an amount not to exceed $237,676. .. 12/21/05 Page 5 j. Approve Amendment No. 3 to the Professional Services Agreement with AKM Consulting Engineers providing for additional engineering services for Gisler- Redhill Trunk Improvements, Reach "A", Contract No. 7-36 ; Orange Trunk Improvements, Contract No . 7-39; and Gisler-Redhill/North Trunk Improvements, Contract No. 7-41 , for an additional amount of $41 ,527, increasing the total amount not to exceed $987,401 . k. (1) Approve Plans and Specifications, and Addendum No . 1 for Access Improvements for Plant 1 Electrical Equipment, Job No. FE02-59, and Access Improvements for Plant 2 Electrical Equipment, Job No. FE02-60, on file at the office of the Board Secretary; (2) Receive and file bid tabulation; and, (3) Award a construction contract to Morrow-Meadows Corporation for Access Improvements for Plant 1 Electrical Equipment, Job No. FE02-59; and Access Improvements for Plant 2 Electrical Equipment, Job No. FE02-60, for an amount not to exceed $313,200. I. Approve a budget increase of $700,000 for construction for a total project budget of $1 ,860,000 for Gisler-Redhill Trunk Sewer Relocation -Phase 1, Contract No. 7-32-1. m. (1) Approve a budget increase of $800,000 for a total budget of $3 ,600,000; and, (2) Authorize the General Manager to solicit bids and award a construction contract for the mitigation resulting from the construction of the Santa Ana River Interceptor 2005 -Emergency Repairs from 10,000 cfs Release, Contract No. 2-41-4, for an amount not to exceed $500,000. n. (1) Approve a Memorandum of Understanding with Coast Community College District in connection with the Replacement of the Rocky Point Pump Station, Contract No. 5-50, in a form approved by General Counsel; and, (2) Authorize the General Manager to negotiate with Coast Community College District concerning the sale, lease, or transfer and eventual use of the unused portion of the Rocky Point Pump Station property at 1700-2000 West Coast Highway, and to include approval of a short-term lease with the College District with the first right of refusal with the option to extend the lease term or purchase the land, as requested by the PDC Committee. o. (1) Approve a budget increase for an additional $10,000,000 for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for a total of $63,580,000; and, (2) Approve plans and specifications for Bushard Trunk Sewer Rehabilitation, Job No. l-2-4A, on file at the offices of the Board Secretary. Non-Consent Calendar p. Consideration of items deleted from PDC Consent Calendar, if any. 12/21 /05 Page 6 15. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on December 14, 2005 to be filed. (Minutes to be distributed at 12121105 Board Meeting.) b. Receive and file report of General Manager approved purchases in amounts exceeding $50,000 in accordance with Board purchasing policies. c. Approve a one-time only non-base building payment for the Director of Technical Services in an amount not to exceed $2,679 for his service as Acting General Manager. d. Adopt Resolution No. OCSD 05-28, Declaration of Official Intent to Reimburse Certain of the Sanitation District's Capital Reserve Funds for Expenditures Made in Advance for FY 2005-06 Capital Improvement Projects from Proceeds of a Future Long-Term Fin ancing. e. Adopt Resolution No. OCSD05-29, amending Resolution No. OCSD 98-33, amending Human Resources Policies and Procedures Manual. FAHR Non-Consent Calendar f. Consideration of items deleted from FAHR Consent Calendar, if any. 16. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held on November 14, 2005 to be filed. (Minutes to be distributed at 12121105 Board Meeting.) GWRSSC Non-Consent Calendar b. Consideration of items deleted from GWRSSC Consent Calendar, if any. 17. LEGAL SERVICES AD HOC COMMITTEE I STEERING COMMITTEE a. Authorize Steve Ande rson, OCSD Board Chair, to negotiate and enter into an agreement with Woodruff, Spradlin & Smart for legal services, and appointing Bradley R. Hogin as Principal General Counsel. b. Convene in closed session if necessary to confer regarding appointment of general counsel. (Government Code Section 54957(b)(1) c. Reconvene in regular session d. Consideration of action, if any, on matters considered in closed session ·. NON-CONSENT CALENDAR 12/21 /05 Page 7 18. (a) Approve Plans and Specifications for Electrical Equipment Refurbishment and Protection, Job No. SP-81, on file at the office of the Board Secretary; (b) Receive and file bid tabulation and recommendation; and (c) Award a construction contract to Helix Electric, Inc. for Electrical Equipment Refurbishment and Protection, Job No. SP-81 , for an amount not to exceed $2 ,698,000. 19. Closed Session CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. a. Convene in closed session, if necessary 1. Confer with General Counsel re existing litigation, Orange County Sanitation District, et al. v. County of Kern. et al., Tulare County Superior Court Case No. 189564. Government Code Section 54956.9. 2. Confer with General Counsel re significant exposure to litigation against the District. Claimant: Joel Lorenz. Government Code Section 54956.9b b. Reconvene in regular session c. Consideration of action, if any, on matters considered in closed session 20. Matters which a Director may wish to place on a future agenda for action and staff report. 21. Other business and communications or supplemental agenda items, if any 22. Future Meeting Date: The next Board of Directors regular meeting is scheduled for January 25, 2005, at 7:00 p.m. 23. Adjournment 12/21/05 Page 8 Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action, which need came to the attention of the Board subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Board of Directors on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Board of Directors except as authorized by Section 54954.2(b). If you wish to speak, please complete a Speaker's Form (located at the table outside of the Board Room) and give it to the Board Secretary. Consent Calendar: All matters placed on the Consent Calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the Consent Calendar by a Director, staff member or member of the public in attendance, there will be no separate discussion of these items. All items on the Consent Calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the Consent Calendar shall be considered in the regular order of business. Members of the public who wish to remove an item from the Consent Calendar shall, upon recognition by the Chair, state their name, address and designate by number the item to be removed from the Consent Calendar. The Chair will determine if any items are to be deleted from the Consent Calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee or Board meeting held within five (5) days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955 (posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Board Secretary's office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. 12/21/05 Page 9 f N0Tic·E··:r0··c;·iR.Ec.ToRs;··:r~··~·i~~~··;~~~~··~~··~h~··~~·~~ci·~··i~·;·~h~··R·~~~·i~~··M·~~~;~·~··~·i··~·h~ .. 8~~·;ci··;t························1 1 Directors, items shall be submitted to the Board Secretary no later than the close of business 14 days 1 1 preceding the Board meeting. T he Board Secretary shall include on the agenda all items submitted by 1 ! Directors, the General Manager and General Counsel and all formal communications. ! !General Manager James D. Ruth (714) 593-7110 jruth @ocsd.com I !Board Secretary Penny Kyle (714) 593-7130 pkyle@ocsd.com ! !Director/Engineering David Ludwin (714) 593-7300 dludwin@ocsd.com ! !Director/Finance!Treasurer Lorenzo Tyner (714) 593-7550 ltyner@ocsd.com ! !Director/Human Resources Lisa Tomko (714) 593-7145 ltomko@ocsd.com ! jDirector/lnformation Technology Patrick Miles (7 14) 593-7280 pmiles@ocsd.com j ! Director/Operations & ! 1 Maintenance Jim Herberg (714) 593-7020 jherberg@ocsd.com ! !Director!Technical Services Bob Ghirelli (7 14) 593-7400 rqhirelli @ocsd.com ! !Acting Director/Public Affairs Bob Ghirelli (7 14) 593-7400 rghirelli@ocsd.com ! j Director/Regional Assets & ! !Services Nick Arhontes (714) 593-7210 narhontes@ocsd.com ! ~.§~.r}~f.~! .. g9..~.l]~~! .............................................. !?.!.~9. .. t!9.9!n ...................................... ~?..}.1.L?.~i~.?.§.9.§ .... J?.f.!1 @ws,s-law.com ......................................... .! H:\dept\agenda\Board Agendas\2005 Board Agendas\ 122105 agenda.doc Orange County Sanitation District MINUTES BOARD MEETING November 16, 2005 ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes for Board Meeting "' Page 2 ~~ 11/16/05 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on November 16, 2005 at 7:00 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Steve Anderson, Chair Steve Simonian x James M. Ferryman, Vice Chair Arlene Schafer x Charles Antos Paul Yost x Don Bankhead Leland Wilson x Carolyn Cavecche Steve Ambriz x Alberta Christy Mike Garcia x Larry Crandall John Collins x Bill Dalton Mark Rosen x Doug Davert Tony Kawashima x David Shawver Brian Donahue x Michael Duvall Keri Lynn Wilson x Norman Eckenrode Constance Underhill x Richard Freschi Patricia Bortle x Jill Hardy Debbie Cook A Sukhee Kang Steven Choi x Phil Luebben Lydia Sondhi x Patsy Marshall Jim Dow x Darryl Miller Douglas Reinhart x Roy Moore John Beauman x Joy Neugebauer Vivian Kirkpatrick-Pilger x Ken Parker Catherine Driscoll x Tod Ridgeway Don Webb x Harry Sidhu Bob Hernandez x Jim Silva Lou Correa x Mark Waldman Ralph Rodriguez STAFF MEMBERS PRESENT: Bob Ghirelli, Acting General Manager; Penny Kyle, Board Secretary; Nick Arhontes; Jim Herberg; Dave Ludwin; Patrick Miles; Lorenzo Tyner; Lilia Kovac; Simon Watson; Ryal Wheeler; Sonja Morgan; Paula Zeller; Jennifer Cabral; Randy Harris; Jeff Key OTHERS PRESENT: Brad Hogin, General Counsel; Don Hughes; Richard Harmahn; Mark Miller. Minutes for Board Meeting Page3 11/16/05 PUBLIC COMMENTS Ryal Wheeler addressed the Board of Directors regarding legislative contracts and requested language to be added to the contracts holding the firms accountable for specific tangible benefits. REPORT OF THE CHAIR Chair Anderson reported on November 22, 2005, the Governor's Environmental & Economic Leadership Award for Ecosystem & Watershed Stewardship for the Groundwater Replenishment System will be presented to the Sanitation District and the Orange County Water District at a ceremony in Sacramento. Director Duvall will be accepting the award on behalf of the Sanitation District. Directors Ferryman and Cavecche and Bob Ghirelli will also be in attendance. It was also reported that the Water Environment Federation presented its Collection Systems Award to Nick Arhontes at their annual conference on November 1st. The Sanitation District also received the 2005 Public Sector Achievement Award from the California State Assembly for participating in the Santa Ana Sucker Fish Conservation Program. The meeting schedule for December was reviewed, and Chair Anderson noted the CIP Oversight Ad Hoc Committee would be meeting on Thursday, December 15, 2005. It was also noted that due to the holidays, the Board meeting would be held on December 21st. It was announced the Sanitation District's first semi-annual tour for Directors aboard the Nerissa has been scheduled for Saturday, December 1 oth, and can accommodate up to eight Directors per tour. REPORT OF THE GENERAL MANAGER Jim Herberg, Director of Operations & Maintenance, recognized Jeff Key for 20 years of service and Randy Harris for 30 years of service. Bob Ghirelli, Acting General Manager, referred to items included in the Directors' meeting folders: 1. Memo re petition mailed to Directors and inappropriate access to Directors' mailing addresses; 2. Newspaper monthly clippings 3. Legislative updates REPORT OF THE GENERAL COUNSEL Brad Hagin, General Counsel, reported on the State Water Resources Control Board's upcoming statewide requirements for wastewater collection systems. Currently the language has removed the affirmative defense language, and he stressed the importance that this language be included, and encouraged Directors to participate in the upcoming public comment period. The State Board will adopt the new requirements in January. Directors requested staff provide the cities' public works directors with a form letter to assist them to participate during the comment period. Minutes for Board Meeting Page4 11/16/05 APPROVAL OF MINUTES The Chair ordered that the minutes of the regular meeting held October 26, 2005, be deemed approved. RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A" and "B", attached hereto and made a part of these minutes. ALL DISTRICTS 1 0/15/05 1 0/31 /05 $8,697,621.80 $15, 163,543.53 Director Cavecche abstained from discussion and voting on Warrant Nos. 75368, 75679 and 75706. Director Crandall abstained from discussion and voting on Warrant No. 75830. Director Davert abstained from discussion and voting on Warrant Nos. 75488 and 75676. Director Duvall abstained. Abstentions were pursuant to California Government Code Section 84308. CONSENT CALENDAR 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. MOVED, SECONDED AND DULY CARRIED: Approve revised language due to late Contractor request for Change Order No. 17 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of $23, 707, increasing the total contract amount to $35, 710, 113, that was approved at the October 26, 2005 Board Meeting. b. MOVED, SECONDED AND DULY CARRIED: (1) Receive and file petition from the Irvine Company requesting annexation of 105.02 acres to the Orange County Sanitation District in the vicinity of Santiago Canyon Road and Foothill Eastern Transportation Corridor, an unincorporated area in Orange County; and, (2) Adopt Resolution No. OCSD 05-26, authorizing initiation of proceedings to annex said territory to the Orange County Sanitation District (Proposed Annexation No. OCSD-54 -East Orange Area 1 Reorganization to the City of Orange Annexation). c. MOVED, SECONDED AND DULY CARRIED: Approve an encroachment permit, in a form approved by General Counsel, with Warland Investments Company over an existing Orange County Sanitation District sewer and easement built in connection with Miller-Holder Trunk Sewer, Contract No. 3-3. Minutes for Board Meeting Page 5 11/16/05 COMMITTEE REPORTS AND RECOMMENDED ACTIONS 11. STEERING COMMITTEE: A verbal report was presented by Director Anderson, Chair of the Steering Committee, re the November 16, 2005 meeting. He noted that staff requested Item 11 (b) be pulled so that additional information can be provided and submitted for approval the following month. Steering Committee Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order draft Steering Committee Minutes for the meeting held on October 26, 2005, and the special meeting held on October 28, 2005 to be filed. b. Item pulled from agenda. Steering Committee Non-Consent Calendar No items considered. 12. CIP OVERSIGHT AD HOC COMMITTEE Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order draft CIP Oversight Ad Hoc Committee Minutes for the meeting held on November 1, 2005, to be filed. Non-Consent Calendar No items considered. 13. OPERATIONS. MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMTS Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on November 2, 2005 to be filed. b. MOVED, SECONDED AND DULY CARRIED: Receive and file the Waste Discharge Requirements Sewer System Management Plan; Status Report on the Development of a Reporting Methodology for Subsurface Discharges of Sewage; and Portable Aeration Report prepared by Brown and Caldwell. c. MOVED, SECONDED AND DULY CARRIED: Authorize the General Manager to finalize negotiations and subsequently award a contract to Workforce Software for Time Entry, Specification No. CS-2005-216BD, for technical consulting, implementation support and software purchase in the amount of $146,625, and a contingency of $28,375, for a total amount not to exceed $175,000. Minutes for Board Meeting Page 6 11/16/05 d. MOVED, SECONDED AND DULY CARRIED: Receive and file Bid Tabulation and award a contract for the purchase of Magnesium Hydroxide, Specification No. C-2005-244 to Hill Brothers Chemical Company at an initial delivered unit price of $1.64 per gallon excluding sales tax; indexed to natural gas previous month's daily average NYMEX Henry-Hub gas base price of $13.25 per MMBtu and an escalation index factor of an additional $0.06 per gallon magnesium hydroxide for every increase of $1.00 above the indexed cost, for a total amount not to exceed $415,000. OMTS Non-Consent Calendar No items considered. 14. PLANNING. DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order draft Planning, Design and Construction Committee Minutes for the meeting held on November 3, 2005 to be filed. b. MOVED, SECONDED AND DULY CARRIED: Cancel the current Professional Services Agreement contract with ADS Environmental for the Long Term Flow Monitoring Program, Job No. J-73-2. c. MOVED, SECONDED AND DULY CARRIED: (1) Approve Plans and Specifications for Rehabilitation of the Activated Sludge Plant at Plant No. 2, Job No. P2-74, on file at the office of the Board Secretary; (2) Approve Addenda Nos. 1, 2, 3, and 4 to the plans and specifications; (3) Receive and file bid tabulation and recommendation; and, (4) Award a construction contract to J.F. Shea, Inc. for Rehabilitation of the Activated Sludge Plant at Plant No. 2, Job No. P2-7 4, for an amount not to exceed $9,887,981. Director Davert abstained. d. MOVED, SECONDED AND DULY CARRIED: Approve a budget increase of $2,000,000 for the construction of the Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to Coast Trunk Sewer, Contract No. 5-58, for a total budget amount of $21,652,000. e. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 8 to the Professional Services Agreement with SPEC Services, Inc. for Standby Power and Reliability Improvements to Treatment Plant Nos. 1 and 2, Job No. J-33-1, providing for additional engineering services for an additional amount of $134,500, increasing the total amount not to exceed $3,359,932. Minutes for Board Meeting Page7 11/16/05 f. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 2 to the Professional Services Agreement with Tetra Tech, Inc. providing for additional engineering services for Gisler-Redhill Trunk Improvements, Reach "B", Contract No. 7-37, for an additional amount of $194,400, increasing the total amount not to exceed $555,780. g. MOVED, SECONDED AND DULY CARRIED: (1) Approve time extensions to Cooperative Project Contract Agreements: Contract No. 0401 with the City of Anaheim; Contract No. 0408 with the City of Fullerton; Contract No. 0208 with the City of Huntington Beach; Contract No. 0127 with the City of La Habra; Contract No. 0412 with the City of La Palma; Contract No. 0130 with the City of Orange; and Contract No. 0416 with the City of Villa Park; and, (2) Approve additional funding in the amount of $107,201 for Contract No. 0415 with Sunset Beach Sanitary District, increasing the total amount not to exceed $352,201. PDC Non-Consent Calendar h. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services Agreement with EarthTech providing for Construction Management services for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for an amount not to exceed $2,052,593. 15. FINANCE. ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on November 9, 2005 to be filed. b. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to receive and file the 2005-06 First Quarter Financial Report for the period ending September 30, 2005. Director Christy abstained. c. MOVED, SECONDED AND DULY CARRIED: Receive and file the Swap Report for the quarter ended September 30, 2005. Director Christy abstained. d. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD05-27, Approving Amended Deferred Compensation Plan (2005) for Officers and Employees of the Orange County Sanitation District. Director Christy abstained. Minutes for Board Meeting Pages 11/16/05 e. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report for the month of September 2005. f. MOVED, SECONDED AND DULY CARRIED: Receive and file the Quarterly Investment Management Program Report for the period July 1, 2005 through September 30, 2005. Director Christy abstained. g. MOVED, SECONDED AND DULY CARRIED: Appoint Bear, Stearns & Co., Inc. as the District's Underwriter/Remarketing Agent for the COP Series 2005 variable rate debt issuance at the lowest annual cost to the District; and a cost of issuance amount not to exceed $140,530, in a form approved by General Counsel. Director Christy abstained. h. MOVED, SECONDED AND DULY CARRIED: Receive and file the Comprehensive Annual Financial Report for the year ending June 30, 2005, prepared by staff and audited by Conrad and Associates, Certified Public Accountants. Director Christy abstained. i. MOVED, SECONDED AND DULY CARRIED: (1) Approve the reclassification of seven employees; (2) Approve position upgrades of four positions; and, (3) Approve equity adjustment for one employee. Director Christy abstained. FAHR Non-Consent Calendar No items considered. 16. GWR SYSTEM STEERING COMMITTEE (GWRSSC): GWRSSC Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held on October 10, 2005 to be filed. GWRSSC Non-Consent Calendar No items considered. Minutes for Board Meeting Page 9 11/16/05 NON-CONSENT CALENDAR 17. CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1): The Board convened in closed session at 7:41 p.m. pursuant to Government Code Section 54956.9. Confidential minutes of the Closed Session held by the Board of Directors have been prepared in accordance with California Government Code Section 54957 .2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at 8:01 p.m. Brad Hagin, General Counsel, reported that the Board of Directors unanimously approved appointing James D. Ruth, Interim General Manager, subject to approval of his salary. MOVED, SECONDED AND DULY CARRIED: That James D. Ruth be appointed as Interim General Manager effective December 5, 2005, for a monthly salary of $16,500. ADJOURNMENT: The Chair declared the meeting adjourned at 8:05 p.m. H:\dept\pa\320\BS\Minutes\ 102605 draft minutes.doc Penny M. Kyl Secretary to the Board o Directors of Orange County Sanitation District Warrant No. Vendor Accounts Payable -Warrants 75312 75313 75314 75315 75316 75317 75318 75319 75320 75321 75322 75323 75324 75325 75326 75327 75328 75329 75330 75331 75332 75333 75334 75335 75336 75337 75338 75339 75340 75341 75342 75343 75344 75345 75346 75347 75348 75349 75350 75351 75352 75353 75354 75355 75356 75357 Black & Veatch Corporation Brown & Caldwell California Soil Products Camp Dresser & Mckee, Inc. City of Fountain Valley Earth Tech, Inc. Hill Brothers HOR Engineering, Inc. Kemiron Companies, Inc. Lee & Ro, Inc. Malcolm Pirnie, Inc. MWH Americas, Inc. Nalco Company Pioneer Americas, Inc. Polydyne, Inc. Southern California Edison Synagro Technologies, Inc. Tule Ranch Magan Farms US Metro Group, Inc. US Peroxide, L.L.C. Woodruff Spradlin & Smart ARB, Inc. Kiewit Pacific Co. Union Bank of California Wells Fargo Bank American Telephone & Telegraph Corp. Accutite Fasteners, Inc. Advance Business Graphics Air Liquide America Corporation Airgas Safety, Inc. Alfa Laval, Inc. Allen Instruments & Supplies Alta Robbins, Inc. American Airlines American Payroll Association American Training Resources, Inc. Aquarium of the Pacific Aquatic Biosystems, Inc. Arch Wireless Awards & Trophies Company AKM Consulting Engineers AASE ATCC Bar Tech Telecom Incorporated Basic Chemical Solutions, L.L.C. Basler Electric Company Department 590 H:\depl\fln\EXCEL.dla\220\APSHARE\Claims Paid Report\05·06\Clalms Paid Report· 10·15-05 fln/210/lc Claims Paid From 10/01/05 to 10/15/05 Amount 576,020.34 494,202.15 124,742.71 428,001.35 33,381.40 229,240.38 28,814.26 113, 143.30 111,200.01 32,616.54 455,320.58 66,601.84 32,044.43 203,064.03 43,273.43 78,090.19 258,978.80 270,581.96 29,222.50 50,764.17 87,067.00 1,248, 757 .20 337,500.00 138,750.80 37,500.00 251.50 234.73 214.69 1,081.66 628.45 1,450.00 223.70 119.83 4,846.50 743.00 538.31 179.30 200.00 1,233.63 229.05 3,707.28 140.00 429.50 6,583.85 14,265.83 2,726.07 Page 1of8 Description Professional Services P1-102 & J-100 Professional Services P1-37, P2-90, & CMOM/WDR Residuals Removal MO 3-29-95 Engineering Service J-71-8 Water Use Engineering Services P1-100 Chemicals -Odor & Corrosion Control -Newport Trunkline Professional Services P1-82 Ferric Chloride MO 9-27-95 Professional Services 5-49 Professional Services P2-80, J-79 & 11-26 Professional Services J-101 Anionic Polymer Tote Sodium Hypochlorite Cationic Polymer MO 3-11-92 Power Residuals Removal MO 3-29-95 Residuals Removal MO 3-29-95 Janitorial & Floor Maintenance at Plants 1 & 2 Odor & Corrosion Control Treatment for Coll. Sys.: Hydrogen Peroxide Legal Services MO 7-26-95 Construction 7-41, Retention Construction 5-52 Construction 7-41 & 7-36, Retention Construction 5-52, Retention Long Distance Telephone Service Mechanical Parts & Supplies Printing Services -Business Cards Specialty Gases Safety Supplies Repairs & Maintenance Service -Alarm Panel Repairs & Maintenance Service -GPS Unit Instrument Supplies Travel Services Training Registration Safety Videos Reimbursable Employee Activity Expense Lab Analyses Paging Service -Airtime, Service & Equipment Awards & Trophies Professional Services 7-41 Membership (American Society of Safety Engineers) Lab Parts & Supplies Telephone Parts & Supplies Sodium Bisulfite & Sodium Hydroxide Electrical Parts & Supplies .0 I EXHIBIT A 1117/2005 Warrant No. 75358 75359 75360 75361 75362 75363 75364 75365 75366 75367 75368 75369 75370 75371 75372 75373 75374 75375 75376 75377 75378 75379 75380 75381 75382 75383 75384 75385 75386 75387 75388 75389 75390 75391 75392 75393 75394 75395 75396 75397 75398 75399 75400 75401 75402 75403 75404 Vendor Battery Specialties Bee Man Pest Control, Inc. Ben Meadows Company, Inc. Bootworld Bluescape Environmental BMC Business Machines Consultants, Inc. Branam Instrument Co. Brightstar Solutions, Inc. CSUF Foundation California Hazardous Services, Inc. Cardlock Fuel Systems, Inc. Casual Gourmet Carolyn V. Cavecche Charts, Inc. Computer Protection Technology, Inc. Computer Sciences Corp. Conrad & Associates, L.L.P. Consolidated Electrical Distributors, Inc. Consumers Pipe & Supply Co. Cooper Cameron Corporation Corporate Express County Wholesale Electric Co. Culligan of Orange County Cal Partitions, Inc. CEM Corporation CEPA Company CMMA Controlled Motion Solutions CORRPRO Companies, Inc. CR&R, Inc. Davids Tree Service Del Mar Analytical Digiphoto Dunn Edwards Corporation OHL Express USA, Inc. Dr. Harvey Goldstone Ecology Control Industries Electrical Reliability Services, Inc. Employee Benefits Specialists, Inc. Enchanter, Inc. The Energy Resource Institute Environmental Engineering & Contracting Environmental Science Associate Ewing Irrigation Industrial Environmental Compliance Inspection Service Envirostrategies, L.L.C. Express Lens Lab H:\dept\fin\EXCEL.dta\220\APSHARE\Clalms Paid Report\05-06\Claims Paid Report -10-15-05 fin/210nc Claims Paid From 10/01/05to10/15/05 Amount 71.89 195.00 547.75 4,634.23 249.00 509.87 158.50 525.00 11,369.50 350.00 21,347.71 135.55 643.41 106.40 9,862.50 3,425.84 13,728.00 4,221.28 817.29 1,608.08 715.10 922.53 42.80 1,986.91 182.71 1,499.14 1,515.00 1,068.00 375.00 315.00 8,675.00 1,760.00 6.10 25.90 18.77 1,080.00 17,274.28 1,388.00 653.10 500.00 11.000.00 12,000.00 2,725.21 261.90 960.00 450.00 2,008.95 Page 2of8 Description Batteries Pest Control Lab Parts & Supplies Mobile Safety Shoe Service Training Registration Multifunctional Copier/Scanner Maintenance Agreement & Supplies Instrument Parts & Supplies Training Registration Membership -Center for Demographic Research Fuel Tank Cleaning Fuel Card Program -District Vehicles & Monitoring Vessel Meeting Expenses Meetingrrraining Expense Reimbursement Charts Computer Maint. Agreement Consulting & Lab Services-Assay Pilot Project Financial Auditing Services Electrical Parts & Supplies Plumbing Parts & Supplies Engine Supplies Office Supplies Electrical Parts & Supplies Malnt. Agreement -Cen Gen Water Softener System Supply & Installation of Desks, Partitions & Shelves Lab Parts & Supplies Lab Equipment Maint. Service Membership & Training (Construction Management Association of America) Mechanical Parts & Supplies Professional Services -Corrosion Control Container Rentals Tree Maint. Service Analysis of Biosolids Photographic Services Paint Supplies Freight Services On-Site Safety Glasses Dispensing Hazardous Waste Disposal Professional Services P2-66 Reimbursed Prepaid Employee Medical & Dependent Care Ocean Monitoring & Outfall Inspection & Maintenance Professional Services -Trailer Mounted Scrubber Testing System Professional Services -Operator Training Course VI, Audits, & Reports Professional Services J-40-5 Landscape Irrigation Parts & Supplies Professional Services -Grease Interceptor Inspections -FOG Control Environmental Scientific Consultant Re Kem County CIR/Litigation Safety Glasses EXHIBIT A 11n12oos ~ •.. Warrant No. 75405 75406 75407 75408 75409 75410 75411 75412 75413 75414 75415 75416 75417 75418 75419 75420 75421 75422 75423 75424 75425 75426 75427 75428 75429 75430 75431 75432 75433 75434 75435 75436 75437 75438 75439 75440 75441 75442 75443 75444 75445 75446 75447 75448 75449 75450 75451 Vendor Fedex Corporation First American Real Estate Solutions Fisher Scientific Forkert Engineering & Surveying, Inc. Franklin Covey Frys Electronics Farwest Corrosion Control Co. GE Supply Garland Manufacturing Co. Geomatrix Consultants, Inc. George T Hall Goldenwest Window Service Grainger, Inc. Guarantee Records Management Governmental Accounting Standards Board GE Analytical Instruments, Inc. Graphic Products, Inc. Haaker Equipment Company Hach Company Harold Primrose Ice Harrington Industrial Plastics, Inc. Health Science Associates Home Depot Hopkins Technical Products City of Huntington Beach Industrial Distribution Group Industrial Metal Supply Industrial Threaded Products, Inc. lnnerline Engineering Inorganic Ventures, Inc. Interstate Batteries of Cal Coast Invensys Systems, Inc. Irvine Ranch Water District IPI Grammtech, Inc. JG Tucker and Son, Inc. Jamison Engineering Contractors, Inc. John Bell Pool Service Johnson & Associates, L.L.C. Johnstone Supply Kleinfelder, Inc. Lehigh Valley Safety Supply Co., Inc. Luccis Gourmet Foods, Inc. Urns/Letter M J Schiff & Associates, Inc. Managed Health Network Mandie Motors Massmutual Michel Financial Group H:\clept\fln\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report -10-15-05 fin/210/lc Claims Paid From 10/01/05 to 10/15/05 Amount 524.41 435.25 11,970.88 589.05 76.67 132.47 1,833.30 5,284.67 904.84 10,435.00 366.35 720.00 2,392.60 417.34 180.00 3,375.00 432.65 170.21 561.75 80.00 675.02 77.50 860.30 297.35 13,709.14 2,831.26 608.48 169.80 24,854.41 196.35 346.63 1, 195.39 3.90 14,918.00 2,630.36 23,879.84 310.00 4,500.00 665.00 429.00 671.16 31.87 139.00 13,315.30 1,043.68 290.00 299.88 Page 3 of 8 Description Freight Services On-Line Orange County Property Information Lab Parts & Supplies Professional Services 1-2-4 Office Supplies Computer Supplies Corrosion Monitor Parts Electrical Parts & Supplies Mechanical Parts & Supplies Professional Services 7-41 Electrical Parts & Supplies Landscape Maintenance at Pit. 2 Electrical Parts & Supplies Off-Site Records Storage Publication Instrument Maintenance & Calibration Services Ribbon Cartridges/Cassettes Misc. Vehicle, Parts, Repairs & Service Lab Parts & Supplies Ice For Samples Plumbing Supplies Training Registration Misc. Repair & Maintenance Material Pump Supplies Water Use Mechanical Parts, Locks & Tools Metal Mechanical Parts & Supplies Video Inspections of Sewerline Segments for Damage, lnfilitration & Illegal Connections Lab Parts & Supplies Batteries for Vehicles & Carts Instrument Parts & Supplies Water Use Software Maintenance Agreement Traffic Safety Signs, Repairs/Maintenance Service, & Retrieval Device Certification Repairs & Maintenance Service -Slater Pump Sta. & Digester G Inspection Service Agreement -Admin. Bldg. Atrium Pond Professional Services -2005 Market Study Electrical Parts & Supplies Professional Services 5-52 Mobile Safety Shoe Service Meeting Expense Subscription Engineering Services J-106 Employees Assistance Program Towing Services Executive Disability Plan Premium EXHIBIT A 11/712005 Warrant No. 75452 75453 75454 75455 75456 75457 75458 75459 75460 75461 75462 75463 75464 75465 75466 75467 75468 75469 75470 75471 75472 75473 75474 75475 75476 75477 75478 75479 75480 75481 75482 75483 75484 75485 75486 75487 75488 75489 75490 75491 75492 75493 75494 75495 75496 75497 75498 Vendor Mc Junkin Corporation Mcmaster Carr Supply Co. Mesa Consolidated Water Dist. Michael Asner Consulting Mid West Associates Monster, Inc. National Fire Protection Association National Plant Services, Inc. National Safety Council Neal Supply Co. Newark Electronics Neutron Products, Inc. Office Depot Business Services Div. Omnimark Instrument Corp. Onesource Distributors, Inc. Oracle Corp. Orange Fluid System Technologies, Inc. Oxygen Service Company OCBS Reprographics 01 Analytical PL Hawn Company, Inc. Pacific Mechanical Supply Parker Supply Company Patriot Video Productions Printerguy Propipe Prudential Overall Supply Pumping Solutions, Inc. PCG Industries PCS Express, Inc. Project Management Institute, Inc. PS TEK, L.L.C. R L Abbott & Associates Red Wing Shoes Rees Scientific Restek Corporation RBF Consulting RD Instruments RM Automation c/o RM Controls RS Hughes Co., Inc. Safety Kleen Sancon Engineering, Inc. Schwing America, Inc. City of Seal Beach Finance Dept. Seaventures Shamrock Supply Co., Inc. Shureluck Sales & Engineering H:\dept\fln\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report-10-15-05 fin/210nc Clalms Paid From 10/01/05 to 10/15/05 Amount 472.57 1,425.22 16.19 1,500.00 10,819.41 4,995.00 625.50 460.00 589.90 12.71 873.20 7,148.22 575.47 31.29 2,271.30 728.62 487.09 2,751.54 7,620.92 453.64 541.77 3,720.86 2,637.39 643.64 4,496.84 2,830.82 4,398.24 237.23 1,700.00 122.00 2,100.00 1,124.55 3,000.00 17,963.42 2,823.23 200.97 1,234.21 1, 163.70 61.15 155.00 160.89 16,925.00 4,081.10 147.28 1,900.00 3,602.81 285.02 Page 4 of 8 Description Plumbing Supplies Mechanical & Electrical Parts & Supplies Water Use Professional Services -Purchasing RFP Policies & Procedures Review Pump Supplies Notices & Ads Subscription Vacuum Truck Services Membership Plumbing Supplies Instrument Supplies Anionic Polymer Office Supplies Repairs & Maintenance & Calibration Services Electrical Parts & Supplies Software Support -Oracle Enterprise & Internet Developer Suite Plumbing Parts & Supplies Specialty Gases Printing Service -MO 1 /26/00 Lab Parts & Supplies Electrical Parts & Supplies Plumbing Supplies Mechanical Parts & Supplies Video Editing Services Printer Maintenance Video Inspection of Sewer Line Segments for Damage, Infiltrations & Illegal Connection Uniforms & Related Articles Mechanical Parts & Supplies Repair & Maintenance Services -Shaft Courier Service Training Registration Filter Element Kern County Biosolids Consulting Services Safety Shoes Lab Instrument Parts & Installation Lab Parts & Supplies Engineering Services 5-51 Lab Parts & Supplie~.., Instrument Supplies Paint Supplies Parts, Washer Lease, & Service Professional Services -PVC Pipe Rehabilitation & Pump Out (3) Air Jumpers Pump Parts & Supplies Water Use Vessel & Support Services for Water Quality Monitoring Concrete & Simple Green Cleaner/Degreaser Grease & Lubricants EXHIBIT A 11/7/2005 ~ •.• Warrant No. Vendor 75499 Siemens Building Technologies, Inc. 75500 Supelco, Inc. 75501 Smith Emery Company 75502 SoftChoice Corp. 75503 Source Graphics 75504 South Coast Air Quality Management Dist. 75505 South Coast Air Quality Management Dist. 75506 South Coast Air Quality Management Dist. 75507 St Croix Sensory, Inc. 75508 Summit Steel 75509 Sunset Industrial Parts 75510 SBC 75511 SBC/MCI 75512 South Coast Environmental Co. 75513 Tasco Pacific Fire Protection 75514 Techno Coatings 75515 Terminix International 75516 The Walking Man, Inc. 75517 Thermo Electron Corp. 75518 Thompson Industrial Supply, Inc. 75519 Time Warner Communication 75520 Tonys lock & Safe Service & Sales 75521 Townsend Public Affairs 75522 Truck & Auto Supply, Inc. 75523 TYCO Valves & Controls, L.P. 75524 Teledyne ISCO c/o MRC Technologies 75525 Thermo Electron Corp.-lnformatlcs Div. 75526 US Filter Corp. 75527 United Parcel Service 75528 Verizon California 75529 Vemes Plumbing 75530 Vortex Corp. 75531 VWR Scientific Products 75532 The Wackenhut Corporation 75533 Waxie Sanitary Supply 75534 West lite Supply Company, Inc. 75535 WEF 75536 Xerox Corporation 75537 Yale/Chase Materials Handling, Inc. 75538 1-800-Conference(R) 75539 30 Instruments, L.l.C. 75540 Martin G. England 75541 City of Fountain Valley 75542 Orange County Sanitation District 75543 American Express 75544 Dell Computer 75545 Earth Tech, Inc. H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report -10-15-05 nn121onc Claims Paid From 10/01/05to10/15/05 Amount 1,427.06 5,581.90 1,363.56 5,122.53 635.73 220.29 81.89 2,312.01 7,631.00 409.70 74.33 1,299.60 2,844.92 11,490.18 4,280.00 2,970.00 50.00 525.00 2,885.55 1,648.22 51.07 11,222.42 5,000.00 451.62 179.95 223.25 12,051.00 116.37 20.26 711.16 2,296.00 418.60 7,690.92 8,344.51 53.01 293.63 1,327.00 14,323.21 2,224.82 421.34 1,697.50 1,395.00 210.00 1,696.50 25,303.61 37,365.98 46,522.44 Page 5 of8 Description Repairs & Maintenance Services -Admin. Bldg. Automation System Lab Parts & Supplies Professional Services P1-37 Software OCE Wide Format Copier/Printer Repairs & Maintenance Service Annual Emission, Operating & Misc. Fees Annual Emission, Operating & Misc. Fees Annual Emission, Operating & Misc. Fees Outside Lab Olfactometry Testing Services Metal Mechanical Parts & Supplies Telephone Services Telephone Services Cen Gen Emissions Testing Service Repairs & Maintenance Services -Overhead Fire Sprinkler 6" Supply Line in Bldg. 2 Painting Services -Maintenance Bldg. Pest Control Public Notice Printing & Mailing Services Various Projects Lab Parts & Supplies Mechanical Parts & Supplies Cable Services Cyber1ock Padlocks & Keys, and Misc. Locks & Keys Legislative & Executive Advocate for Grant Funding Automotive Supplies Mechanical Parts & Supplies Mechanical Parts & Supplies Software -Atlas Service Agreement -DI Water Systems at Plants 1 & 2 Parcel Services Telephone Services Installation of Piping & Backflow Device Door Repairs -Laboratory Metal Doors Lab Parts & Supplies Security Guards Janitorial Supplies Electrical Parts & Supplies Membership -Water Environment Federation Copier Leases Automotive Parts & Supplies Conference Telephone Calls Instrument Parts & Supplies Meeting/Training Expense Reimbursement Fire Permit Application Fee -FE05-30 & FE05-31 Petty Cash Relmb. Purchasing Card Program, Misc. Supplies & Services (40) Personal Computers & Optical Mouses Professional Services P2-79 EXHIBIT A 1117/2005 Warrant No. 75546 75547 75548 75549 75550 75551 75552 75553 75554 75555 75556 75557 75558 75559 75560 75561 75562 75563 75564 75565 75566 75567 75568 75569 75570 75571 75572 75573 75574 75575 75576 75577 75578 75579 75580 75581 75582 75583 75584 75585 75586 75587 75588 75589 75590 75591 75592 Vendor Metlife Life Insurance Company Midway Mfg. & Machining Co. NALCO Company Spartan Pumping Water Environment Research Foundation Advance Business Graphics Airgas Safety, Inc. Allen Campbell Arch Wireless Aspen Publishers, Inc. AKM Consulting Engineers Basic Chemical Solutions, L.L.C. Basler Electric Company Black & Veatch Corporation Bush & Associates, Inc. Center For Creative Growth Christina Vasquez Cingular Wireless Court Order Compressor Components of California Consumers Pipe & Supply Co. Cooper Cameron Corporation Corporate Express County of Orange County of Orange Auditor Controller Delta Packaging Products, Inc. Department of Child Support Services Dionex Corporation Electra Bond, Inc. Employee Benefits Specialists, Inc. Court Order Fedex Corporation Filterline Corporation Fisher Scientific Company, L.L.C. Forkert Engineering & Surveying, Inc. Franchise Tax Board Frys Electronics City of Fullerton Gierlich Mitchell, Inc. City of Huntington Beach Internal Revenue Service Intl. Union Of Oper. Eng. AFL CIO Local 501 Lee & Ro, Inc. Medlin Controls Co. Court Order National Bond & Trust National Filter Media Corporation H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report -10-15-05 fin/210/lc Claims Paid From 10/01/05to10/15/05 Amount 32,696.21 30,417.83 31,626.27 49,496.83 81,190.00 1,357.44 767.33 2,095.15 1,254.54 255.56 3,641.40 19,297.11 8,027.57 14,333.79 12,586.00 2,500.00 1,073.50 780.69 150.00 1,365.00 2.44 2,183.34 15.86 150.00 1,050.00 145.51 188.50 6,093.75 6,405.74 9,508.51 445.00 358.54 334.18 162.49 6,002.70 50.00 280.10 172.10 2,884.21 41.34 125.00 4,561.50 3,337.23 1,187.65 225.00 2,831.13 13,845.98 Page 6 of 8 Description Group Life, Manager Add'I. Life, Short & Long-Term Disability, & Vol. Term Life Mechanical Parts & Supplies Anionic Polymer (2) Trailer-Mounted 4" Diesel Self-Priming Pumps Annual Utility Membership Business CardsfTemplates Safety Supplies Reconciliation User Fee Refund Program Paging Service -Airtime, Service & Equipment Publication Professional Services 7-41 Sodium Bisulfite & Sodium Hydroxide On-Site Training -Voltage Control Regulation Training Engineering Services J-77 Professional Services 7-39 & 7-41 Professional Services -0 & M Management Coaching Reconciliation User Fee Refund Program Wireless Services Wage Garnishment Repairs & Maintenance -Rebuild (32) Pilot Fuel Valves Plumbing Parts & Supplies Engine Supplies Office Supplies Wage Garnishment Administrative Processing Fee for Supplemental Sewer Fee Adjustments/Cancellations Lab Parts & Supplies Wage Garnishment Lab Parts & Supplies Repairs & Maintenance Services Reimbursed Prepaid Employee Medical & Dependent Care Wage Garnishment Freight Services Filters Lab Parts & Supplies Engineering Services P2-66 Wage Garnishment Computer Supplies Water Use Mechanical Parts & Supplies Water Use Wage Garnishment Dues Deduction Professional Services 5-49 Instrument Supplies Wage Garnishment U.S. Savings Bonds Payroll Deductions Filter Press Belts EXHIBIT A 1117/2005 Warrant No. Vendor 75593 Onesource Distributors, Inc. 75594 The Orange County Register 75595 Orange County Sheriff 75596 Orange Fluid System Technologies, Inc. 75597 ORCO Construction Supply 75598 Oxygen Service Company 75599 OCB Reprographics 75600 OCEA 75601 Parker Supply Company 75602 Parsons Water & Infrastructure, Inc. 75603 Peace Officers Council of CA 75604 PCG Industries 75605 R & R Instrumentation. Inc. 75606 Red Valve Company, Inc. 75607 RMS Engineering & Design, Inc. 75608 Shamrock Supply Co., Inc. 75609 Shureluck Sales & Engineering 75610 Court Order 75611 Southern California Edison 75612 Summit Steel 75613 Sunset Industrial Parts 75614 SBC 75615 SBC/MCI 75616 Sideshow Network Oba Marcom Interactive 75617 Thomas Springston 75618 Thomas V. Garlinger 75619 Truck & Auto Supply, Inc. 75620 TMobile 75621 United Pacific Services, Inc. 75622 United Way 75623 Vapex, Inc. 75624 VWR Scientific Products Corporation 75625 West Coast Life 75626 Wincan America, Inc. 75627 Court Order 75628 Bon Air, Inc. 75629 Juan J. Ambriz 75630 Sergio A. Araneta 75631 Michael Bolster 75632 James Cabral 75633 William D. Cassidy 75634 Matthew Cetera 75635 Corina M. Chaudhry 75636 Peter Cheffs 75637 James E. Colston 75638 Ronald L. Dewitt, Jr. 75639 Allan P. Dumlao H:\depl\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report -10-15-05 fin/210/lc Claims Paid From 10/01/05 to 10/15/05 Amount Description 239.58 Electrical Parts & Supplies 5,890.64 Notices &Ads 85.00 Wage Garnishment 281.11 Plumbing Parts & Supplies 245.74 Marking Paint 120.70 Specialty Gases 65.08 Printing Service -MO 1 /26/00 650.54 Dues Deduction 7,336.74 Mechanical Parts & Supplies 18,585.00 Professional Services J-35-1 1,602.00 Dues Deduction, Supervisors & Professionals 3,100.00 Repair & Maintenance Services -Pump Shaft 343.78 Instrument Maintenance 1,529.15 Mechanical Parts & Supplies 18,930.00 Engineering Services J-96 1,049.14 Simple Green Cleaner/Degreaser 1,010.35 Mechanical Parts & Supplies 721.50 Wage Garnishment 8,047.10 Power 820.87 Metal 47.97 Mechanical Parts & Supplies 1,610.48 Telephone Services 38.67 Telephone Services 159.20 Public Information Office Meeting Registration 1,073.50 Reconciliation User Fee Refund Program 4,550.00 Lab Analyses 127.01 Automotive Supplies 266.26 Wireless Services 4,341.04 Landscape Maintenance -Pit. 1 195.00 Employee Contributions 2,499.00 Pump Parts & Supplies 46.87 Lab Parts & Supplies 2,983.00 Annual Life Insurance -Robert Ghirelll 4,300.00 Software & On-Line Training -WINCAN Office Software 597.50 Wage Garnishment 17, 131.00 Construction FE02-62 149.07 Meeting/Training Expense Reimbursement 325.27 Meeting/Training Expense Reimbursement 451.10 Meeting/Training Expense Reimbursement 369.36 Meeting/Training Expense Reimbursement 482.86 Meeting/Training Expense Reimbursement 222.47 Meeting/Training Expense Reimbursement 140.00 Meeting/Training Expense Reimbursement 262.47 Meeting/Training Expense Reimbursement 328.07 Meeting/Training Expense Reimbursement 178.82 Meeting/Training Expense Reimbursement 509.41 Meeting/Training Expense Reimbursement Page 7of8 EXHIBIT A 111712005 Warrant No. 75640 75641 75642 75643 75644 75645 75646 75647 75648 75649 75650 75651 75652 75653 75654 75655 Vendor John B. Falkenstein Richard Gallegos Larry E. Lazorek Vincent S. Lockyer David A. Ludwin Anthony P. Mcnary Padilla, Gilbert Jamiann Questa Doug E. Rech Johnny J. Rocha Donald D. Simpson Juanita M. Skillman Shane A. Towns Simon L. Watson Ryal L. Wheeler Ernest N. Yeboah Total Accounts Payable -Warrants Payroll Disbursements 38951 -38951 Employee Paycheck 38952 -39048 Employee Paychecks 30949 -30955 Employee Paychecks 117278 -117835 Direct Deposit Statements Total Payroll Disbursements Wire Transfer Payments OCSD Payroll Taxes & Contributions JP Morgan Chase Bank Total Wire Transfer Payments Total Claims Paid 10/01/05 -10/15/05 H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report· 10-15-05 fin/210/lc Claims Paid From 10/01/05to10/15/05 Amount 100.00 663.78 426.97 367.65 729.45 423.86 331.07 159.47 85.00 263.62 104.01 874.90 200.47 176.90 304.08 837.65 $ 6,676,821.38 $ 1,636.58 137,535.61 974.55 1,097,659.11 $ 1,237 ,805.85 $ 644,486.51 138,508.06 $ 782,994.57 $ 8,697,621.80 Page 8of8 Description Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Termination Payroll Check 10/04/05 Biweekly Payroll 10/12/05 Retro & Idea Payroll Checks 10/13/05 Direct Deposit Statements 10/12/05 Biweekly Payroll 10/12/05 Series 1993 Refunding COPs September Interest Payment EXHIBIT A 111712005 Claims Paid From 10/16/05 to 10/31/05 Warrant No. Vendor Amount Description Accounts Payable -Warrants 75656 ADS Environmental Services, Inc. 75657 AKM Consulting Engineers $ 27,525.00 Professional Services J-73-2 75658 Blue Cross of California 75659 Brown & Caldwell 75660 Delta Dental 75661 HDR Engineering, Inc. 75662 JR Filanc Construction 75663 Kaiser Foundation Health Plan 75664 Kemiron Companies, Inc. 75665 Malcolm Pirnie, Inc. 75666 Material and Contract Services 75667 Occidental Energy Marketing, Inc. 75668 Orange County Water District 75669 Pioneer Americas, Inc. 75670 Polydyne, Inc. 75671 So Cal Gas Company 75672 TekSystems 75673 Tule Ranch/Magan Farms 75674 US Peroxide, L.L.C. 75675 Dalke & Sons Constructions, Inc. 75676 J F Shea Construction, Inc. 75677 J R Filanc Construction 75678 Margate Construction, Inc. 75679 Morrow Meadows Corp. 75680 Absolute Standards, Inc. 75681 Accounting Options, Inc. 75682 Airgas Safety, Inc. 75683 Allied Packing & Rubber, Inc. 75684 American Fildelity Assurance Company 75685 American Society for Microbiology 75686 American Society of Civil Engineers 75687 Amtech Elevator Services 75688 Appleone Employment Service 75689 Aquarium Doctor 75690 Aquatic Biosystems, Inc. 75691 Argos Technologies, Inc. 75692 American Telephone & Telegraph Corp. 75693 James L. Burrer 75694 Basic Chemical Solutions 75695 BEC Building Electronic Controls, Inc. 75696 Ben Meadows Company, Inc. 75697 Biomerieux Vitek, Inc. 75698 BootWorld 75699 Brooks Instrument Division 75700 C Temp, Inc. 75701 California Special Districts H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report -10-31-05 fin121onc 25, 125.00 712,056.88 649,202.49 116,015.38 169,764.92 78,184.42 137,336.06 77,020.42 97,149.90 25,172.00 97,842.50 5,853,398.04 257,697.83 27,915.68 38,481.14 25,240.00 261,362.51 337,378.49 96,238.76 255,739.50 391,051.35 256,531.00 140,671.00 509.00 8,417.26 3,662.81 72.19 344.40 164.00 245.00 1,400.00 6,900.03 110.83 155.00 138.97 66.84 150.00 24,449.19 760.00 153.00 192.20 4,588.00 659.82 693.57 330.00 Professional Services -Part-Time Dig Alert Technician Medical Insurance Premium Professional Services P2-90 Dental Insurance Plan Professional Services P1-101 & P1-82 Corrosion Repairs at No. 2 Surge Tower & Medium Repacking at Plants 1 & 2 Scrubbers Medical Insurance Premium Ferric Chloride MO 9-27-95 Professional Services J-79 Temporary Employment Services Natural Gas for CenGen/CoGen Joint GWRS Project J-36 Sodium Hypochlorite Cationic Polymer MO 3-11-92 Natural Gas Temporary Employment Services Residuals Removal MO 3-29-95 Odor & Corrosion Control Treatment for Coll. Sys.; Hydrogen Peroxide & Ferrous Chloride Construction P2-66-2 & J-88 Construction J-77 & J-35-1 Construction P1-76 Construction P1-37 Construction P2-47-3 Lab Parts & Supplies Temporary Employment Services Safety Supplies Mechanical Parts & Supplies Employee Cancer Insurance Membership Membership Elevator Maintenance Temporary Employment Services Human Resources Aquarium Service Lab Parts & Supplies Lab Parts & Supplies Telephone Service Meeting/Training Expense Reimbursement Sodium Bisulfite & Sodium Hydroxide Fire Alarm System Maintenance & Testing Lab Parts & Supplies Lab Parts & Supplies Mobile Safety Shoe Service Instrument Parts & Supplies Instrument Parts & Supplies Training Registration Page 1of8 EXHIBITS 1117/2005 Claims Paid From 10/16/05 to 10/31/05 Warrant No. 75702 75703 75704 75705 75706 75707 75708 75709 75710 75711 75712 75713 75714 75715 75716 75717 75718 75719 75720 75721 75722 75723 75724 75725 75726 75727 75728 75729 75730 75731 75732 75733 75734 75735 75736 75737 75738 75739 75740 75741 75742 75743 75744 75745 75746 75747 75748 Vendor Richard A. Castillon California Auto Collision California Relocation Services, Inc. Martin Boyer Co., Inc. c/o Cambridge, Inc. Cardlock Fuel Systems, Inc. Casual Gourmet CCP Industries Columbia Analytical Services, Inc. Compressor Components of California Consolidated Elect Distributors, Inc. Consolidated Plastics Company Consolidated Reprographics Consumers Pipe & Supply Co. Control Techniques Drives, Inc. Cooper Cameron Corporation Corelink Staffing Services, Inc. Corporate Express County of Orange Auditor Controller County of Orange Auditor Controller County Wholesale Electric Co. Crane Veyor Corp. Culligan of Orange County CWEA Membership Davids Tree Service DOB Engineering, Inc. Del Mar Analytical DGA Consultants, Inc. Driver Alliant Insurance Service, Inc. Dunn Edwards Corporation Dynalco Corp. Ecology Control Industries Edinger Medical Group, Inc. Employee Benefits Specialists, Inc. Enchanter, Inc. Environmental Resource Center Environmental Resource Association EQUAPAC Ewing Irrigation Industrial Excal Visual Communications Fedex Corporation Filterline Corporation First American Real Estate Solutions Fisher Scientific Company, l.L.C. Five Star Metals, Inc. Fluor Enterprises, Inc. Foodcraft Coffee & Refreshment Services Fountain Valley Paints, Inc. H:\depl\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\OS.06\Claims Paid Report -10-31-05 fin121onc Amount 523.00 3,156.51 270.00 6,625.00 19,432.35 138.67 4,496.13 860.00 7,568.00 3,587.74 189.76 376.53 578.24 570.28 691.03 4,729.20 7, 149.42 264.00 264.00 1,662.82 1, 135.63 42.80 200.00 1,100.00 1,375.00 1,438.50 3,532.00 294.00 585.38 742.22 2,166.09 400.00 1,260.70 6,300.00 1,198.00 1,493.27 2,340.03 307.01 934.75 459.61 110.96 487.00 6,374.35 725.00 16,116.74 1,310.43 332.95 Description Meeting/Training Expense Reimbursement Vehicle Repairs -V-489 Office Files Moving/Relocation Services Prof. Services -Workers' Compensation Claims Fuel Card Program -District Vehicles & Monitoring Vessel Meeting Expenses Janitorial Supplies Analysis of Wastewater, Industrial Wastewater & Biosolids Repairs & Maintenance Service -Cleaning & Testing 32 Coils, LSVB Ignition Electrical Parts & Supplies Lab Parts & Supplies Printing Services Plumbing Parts & Supplies Instrument Parts & Supplies Engine Supplies Temporary Employment Services Office Supplies Hazardous Material Fee -Removal of Underground Storage Tank FE05-29 Hazardous Material Fee -Removal of Underground Storage Tank FEOS-33 Electrical Parts & Supplies Maintenance Agreement -Qrtly. Inspection & Certification of Overhead Crane Maint. Agreement -Cen Gen Water Softener System Membership (Calif. Water Environment Assoc.) Tree Maint. Service Professional Services -Grant Management Analysis of Biosolids Professional Services -CCTV Data Evaluation & Support Excess Watercraft Insurance -Boston Whaler Paint Supplies Calibrate & Install Batteries in Beta Monitors Hazardous Waste Disposal Medical Screenings Reimbursed Prepaid Employee Medical & Dependent Care Ocean Monitoring & Outfall Inspection & Maintenance Training Registration Lab Parts & Supplies Hydrochloric Acid Landscape Irrigation Parts & Supplies Training Supplies Freight Services Filters On-Line Orange County Property Information Lab Parts & Supplies Mechanical Parts & Supplies Engineering Services J-84 Meeting Supplies Paint Supplies Page 2 of 8 EXHIBITS 11m20os .. , Claims Paid From 10/16/05 to 10/31/05 Warrant No. 75749 75750 75751 75752 75753 75754 75755 75756 75757 75758 75759 75760 75761 75762 75763 75764 75765 75766 75767 75768 75769 75770 75771 75772 75773 75774 75775 75776 75777 75778 75779 75780 75781 75782 75783 75784 75785 75786 75787 75788 75789 75790 75791 75792 75793 75794 75795 Vendor Franklin Covey Frasco Profiles Frys Electronics Garland Manufacturing Co. Garratt Callahan Company GE Multilin, Inc. George Yardley Co. Gerhardts, Inc. Getinge Castle Government Finance Officers Association Goldenwest Window Service Government Finance Officers Association Government Institutes, Inc. Grainger, Inc. Guarantee Records Management Hach Company c/o Ponton Industries Hagemeyer North America Harold Primrose Ice Harrington Industrial Plastics, Inc. Hatch & Kirk, Inc. Home Depot Hopkins Technical Products IECOC Industrial Distribution Group Industrial Threaded Products, Inc. Inside EPA lnt'I. Institute of Municipal Clerks Interstate Batteries of Cal Coast J & L Industrial Supply JG Tucker and Son, Inc. Jamison Engineering Contractors, Inc. Jays Catering Kiesel Environmental Lab KP Lindstrom, Inc. Lenora Crane and Gateway League of California Cities Lehigh Valley Safety Supply Co, Inc. LINJER Luccis Gourmet Foods, Inc. Michael K. Stenstrum, Ph.D., P.E. Maintenance Products, Inc. Maintenance Technology Corp. Managed Health Network Mayer Brown Rowe & Maw, L.L.P. MBC Applied Environmental Sciences McMaster Carr Supply Co. Mc Welco Products H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report· 10-31-05 fin/210/lc Amount 148.66 701.50 65.09 1,037.01 5,467.99 1,800.00 898.25 180.65 1,096.00 318.75 3,925.00 50.00 71.79 4,299.62 253.25 245.00 60.13 120.00 561.32 521.78 1,607.92 4,751.16 50.00 2,598.40 4,872.20 970.00 100.00 654.47 1,819.44 177.96 4,885.01 1,854.74 1,470.00 6,080.00 2,751.31 180.00 1,817.79 5,069.36 12.95 9,000.00 3,004.07 403.16 1,041.92 5,000.00 2,891.76 6,014.42 2,499.38 Description Office Supplies Human Resources Background Checks Computer Supplies Mechanical Parts & Supplies Chemicals Training Registration Electrical Parts & Supplies Spark Plug Wire Lab Instrument Repairs Training Registration Landscape Maintenance & Removal of Leaves from Pit. 1 Roofs Publication Publication Electrical Parts & Supplies Off-Site Records Storage Instrument Recertification -Spectrophotometer Prescription Safety Glasses Ice For Samples Valve Valves Misc. Repair & Maintenance Material Valves Membership (Industrial Environmental Coalition of Orange County) Mechanical Parts, Supplies & Tools Mechanical Parts & Supplies Publication Membership Batteries for Vehicles & Carts Tools Filters Repair & Maintenance Services at No. 8 Grit Chamber Meeting Expenses Outside Lab Services Environmental Consulting Services MO 12-9-90 Employee Computer Loan Program Publication Mobile Safety Shoe Service Professional Service -DART MO 9-22-99 Meeting Expense Professional Services -Off-Gas Aeration Study Mechanical Parts & Supplies Mechanical Parts & Supplies Employee Assistance Program Professional Services -Strategic Planning & Advocacy Professional Services -Kelp Beds Aerial Survey Mechanical Parts & Supplies Tools Page 3 of 8 EXHIBITS 1117/2005 Claims Paid From 10/16/05 to 10/31/05 Warrant No. 75796 75797 75798 75799 75800 75801 75802 75803 75804 75805 75806 75807 75808 75809 75810 75811 75812 75813 75814 75815 75816 75817 75818 75819 75820 75821 75822 75823 75824 75825 75826 75827 75828 75829 75830 75831 75832 75833 75834 75835 75836 75837 75838 75839 75840 75841 75842 Vendor Medlin Controls Co. MVA Architects MWH Americas, Inc. N Glantz & Son National Plant Services, Inc. Neal Supply Co. Neutron Products, Inc. New Horizons CLC of Santa Ana Newark Electronics Nextel Communications Ninyo & Moore Corporate Accounting NRG Thermal Services, L.L.C. Nu Way Laser Engraving 0 C Tanner Recognition Company OCB Reprographics Office Depot Business Services Div. Omni Western, Incorporated OneSource Distributors, Inc. Orange County Hose Company Orange County Vector Control District Orange Fluid System Technologies, Inc. Osterbauer Compressor Oxygen Service Company Joseph W. Park, Jr. Pacific Mechanical Supply Pacific Parts & Controls, Inc. Pixelpushers, Inc. Port Supply Praxair Distribution, Inc. Pre Paid Legal Services, Inc. Primary Source Office Furnishings, Inc. Primavera Systems, Inc. Pumping Solutions, Inc. Qair California Div. Pump Engineering Rainbow Disposal Co. Raven Biological Laboratories RBF Consulting Reliastar Bankers Security Life Ins. RemedyTemp, Inc. Restek Corp. Ricoh Business System RMS Engineering & Design, Inc. Rockwell Engineering & Equipment Co. Royale Cleaners Rudolph H Stolz S & J Supply Co., Inc. S P Kinney Engineers, Inc. H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report-10-31-05 fin/210/lc Amount 1,155.06 3,460.00 5, 195.39 633.44 5,870.00 3,679.23 10,650.53 1,575.00 21.52 1,271.34 460.00 2,778.33 1,285.70 1,496.01 19,920.45 838.59 28.21 2,520.29 60.50 235.93 251.22 6,238.73 2,928.96 693.91 6,771.69 932.04 11,250.00 5.05 15.70 536.15 3,154.92 9,650.00 82.41 64.96 2,774.91 184.37 18,097.83 8,689.40 4,340.16 358.69 4,923.65 7,400.00 1,062.50 8.00 1,500.00 5,062.10 6,155.70 Description Instrument Supplies Professional Services -North County Maintenance Yard Professional Services P2-7 4 White Reflective Sheeting Vacuum Truck Services Plumbing Supplies Anionic Polymer On-Site Training -Microsoft Word & Excel Instrument Supplies Cellular Phones & Air Time Professional Services P1-37 Mechanical Parts & Supplies Asset Tags Employee Service Awards Program Printing Service -MO 1/26/00 Office Supplies Tools Electrical Parts & Supplies Hydraulic Hose Supplies & Parts Pest Control Plumbing Parts & Supplies Compressor Parts Specialty Gases Vehicle Damage Claim Plumbing Supplies Repairs & Maintenance Materials Temporary Employment Services Repairs & Maintenance Materials Demurrage Employee Legal Service Insurance Premium Office Furniture Software Maint. Pump Parts & Supplies Freight Services Trash Removal Lab Analyses Engineering Services 7-38 Vol. Life Ins., Supplemental Short-Term Disability & Cancer Ins. Payroll Deductions Temporary Employment Services Lab Parts & Supplies Color Copier Lease, Maintenance & Supplies Professional Services -North County Maintenance Yard Pump Supplies Dry Cleaning Services Training Registration Valves Software Subscription & Support -AS/400 Page 4 of 8 EXHIBITS 1117/2005 Clalms Paid From 10/16/05to10/31/05 Warrant No. 75843 75844 75845 75846 75847 75848 75849 75850 75851 75852 75853 75854 75855 75856 75857 75858 75859 75860 75861 75862 75863 75864 75865 75866 75867 75868 75869 75870 75871 75872 75873 75874 75875 75876 75877 75878 75879 75880 75881 75882 75883 75884 75885 75886 75887 75888 75889 Vendor Sancen Engineering, Inc. SARBS PDC SBC SBC/MCI Schwing America, Inc. Scottel Voice & Data, Inc. Shureluck Sales & Engineering Smith Pipe & Supply Southern California Edison Southern Counties Lubricants Sparkletts Spectrum Laboratory Products, Inc. Spex Certiprep, Inc. St Croix Sensory, Inc. Summit Steel Sunset Industrial Parts Teledyne ISCO c/o MRC Technologies Terminix International The Standard Insurance Company The Tin Bender Thomas V. Garlinger Thompson Industrial Supply, Inc. Thomson West Tonys Lock & Safe Service & Sales Townsend Public Affairs Traffic Control Service, Inc. Truck & Auto Supply, Inc. Tuff Skin US Filter Corp. US Bank Ultra Scientific Underground Service Alert of So. Calif United Pacific Services, Inc. US Airconditioning Distributors, Inc. US Postal Service AMS TMS Valley Detroit Diesel Allison Vapex, Inc. Verizon California Varnes Plumbing Villa Ford Village Nurseries Vision Service Plan CA Vortex Corp. VWR Scientific Products The Wackenhut Corporation Wally Machinery and Tool Supply, Inc. Waste Markets H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report • 10-31-05 fin121onc Amount 22,900.00 240.00 737.20 765.68 5,159.53 2,284.80 123.83 270.91 2,288.58 452.55 190.80 95.36 124.59 3,360.00 157.88 391.35 1,462.38 165.00 2,501.70 367.43 1,365.00 17,246.10 183.54 1,303.73 5,000.00 551.68 94.98 350.00 996.17 3,957.00 144.48 1,767.00 16,213.53 12,044.65 5,000.00 154.60 1,287.00 119.58 1,723.00 23,489.49 974.92 19,699.08 820.41 9,215.61 9,835.57 156.24 15,788.37 Description Construction -Manhole Rehabilitation Program Training Registration Telephone Services Telephone Services Pump Parts & Supplies Telephone System Maintenance Mechanical Parts & Supplies Landscape Irrigation Supplies Power Grease Drinking Water/Cooler Rentals Lab Parts & Supplies Lab Parts & Supplies Lab Services -Olfactometry Testing Metal Mechanical Parts & Supplies Rechargeable Batteries Pest Control Executive Disability Insurance Filters Lab Analyses Mechanical Parts & Supplies Publication Cyberkeys, Locks & Keys Legislative & Executive Advocate for Grant Funding Traffic Safety Supplies Automotive Supplies Truck Liner -V-550 Service Agreement -DI Water Systems at Plants 1 & 2 Annual Administrative Fee Re 2000 Refunding Certificates of Participation Lab Parts & Supplies Membership -Underground Utility Identification/Notification Service Landscape Maintenance at Plants 1 & 2 and Pump Stations Air Conditioner Condenser Postage Mechanical Parts & Supplies Instrument Parts & Supplies Telephone Services Service Agreement -Replace (3) Backflow Devices ( 1) 2005-06 Ford F-250 Truck with Utility Bed Landscaping Supplies Vision Service Premium Door Repair Lab Parts & Supplies Security Guards Tools Maint. Agreement -Grit & Screenings Removal & Digester Bed Mat'I. Removal Page 5 of 8 EXHIBIT B 111712005 Claims Paid From 10/16/05to10/31/05 Warrant No. 75890 75891 75892 75893 75894 75895 75896 75897 75898 75899 75900 75901 75902 75903 75904 75905 75906 75907 75908 75909 75910 75911 75912 75913 75914 75915 75916 75917 75918 75919 75920 75921 75922 75923 75924 75925 75926 75927 75928 75929 75930 75931 75932 75933 75934 75935 75936 Vendor Water 3 Engineering, Inc. Waxie Sanitary Supply WEF Xerox Corporation California Bank & Trust Southern Contracting Company Torrey Pines Bank Deirdre E. Bingman George R. Crawford Janine Filter Larry Gibson Denise M. Martinez Frances C. Morrison George L. Robertson Paula A. Zeller County Of Orange Auditor Controller Orange County Sanitation District Orange County Sanitation District Black & Veatch Corporation City of Buena Park Orange County Business Council Tule Ranch/Magan Farms Woodruff Spradlin & Smart United States Treasury IRS Airgas Safety American Telephone & Telegraph Corp. AWSI Basic Chemical Solutions Battery Specialties BMC Business Machines Consultants, Inc. Court Trustee California Soil Products Cambridge Isotope Labs Cameron Welding Supply Cingular Wireless Airtime City of Fountain Valley CMAA Coast Transmission Court Order Columbia Analytical Services, Inc. County of Orange CWEA Membership Dell Computer Department Of Child Support Services Diehl Evans & Co., L.L.P. Employee Benefits Specialists, Inc. Court Order H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report -10-31-05 fint21onc Amount 1,373.09 778.28 493.00 2.673.78 942.00 17,898.00 20,581.65 1, 195.00 417.00 57.00 1,043.09 55.58 134.69 1,448.10 289.85 1,170.00 14,370.46 1,110.03 117,135.69 84,390.00 25,000.00 47, 199.80 94,180.22 1, 120,401.15 107.93 25.74 1,336.13 10,876.14 237.91 250.00 67.50 4,505.39 4,720.92 14.52 69.16 210.00 120.00 1,765.52 150.00 615.00 150.00 100.00 6,816.89 300.00 975.00 9,558.51 445.00 Description Engineering Services J-67 Janitorial Supplies Membership -Water Environment Federation Xerox Synergix Maintenance Agreement Construction J-33-1 A, Retention Construction J-33-1 Construction P1-76, Retention Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Encroachment Permits Worker's Comp. Reimb. Petty Cash Reimb. Engineering Services J-102 Cooperative Projects Reimbursement Program Membership Residuals Removal MO 3-29-95 Legal Services MO 7-26-95 Interim Arbitrage Rebate Liability -Series 2000 B COPs Safety Supplies Telephone Service Department of Transportation Program Management & Testing Sodium Bisulfite & Sodium Hydroxide Batteries Multifunctional Copier/Scanner Maintenance Agreement Wage Garnishment Residuals Removal MO 3-29-95 Lab Parts & Supplies Welding Supplies Wireless Services Permit Fee -Removal of Underground Storage Tank FE05-33 Membership (Construction Management Association of America) Vehicle Repairs Wage Garnishment Analysis of Wastewater, Industrial Wastewater & Biosolids Wage Garnishment Membership (Calif. Water Environment Assoc.) (3) Dell Latitude Notebooks Wage Garnishment Training Registration Reimbursed Prepaid Employee Medical & Dependent Care Wage Garnishment Page 6 of 8 EXHIBIT B 11/7/2005 _., -... , Claims Paid From 10/16/05to10/31/05 Warrant No. Vendor 75937 Fisher Scientific Company, L.L.C. 75938 Franchise Tax Board 75939 Gerhardts, Inc. 75940 Internal Revenue Service 75941 IBM Corporation Way 75942 Intl. Union of Oper. Eng. AFL CIO Local 501 75943 Irvine Ranch Water District 75944 Liebert Cassidy 75945 McGarry Central 75946 Mid West Associates 75947 Court Order 75948 National Bond & Trust 75949 New Horizons, C.L.C. of Santa Ana 75950 Occidental Energy Marketing, Inc. 75951 OCEA 75952 Onesource Distributors, Inc. 75953 Orange County Sheriff 75954 Peace Officers Council of CA 75955 Polydyne, Inc. 75956 Quality Building Supply 75957 Raney Industries 75958 SBC 75959 SBC Long Distance 75960 SBC/MCI 75961 Court Order 75962 Southern California Edison 75963 SWRCB Accounting Office 75964 Thompson Industrial Supply, Inc. 75965 The Unisource Corporation 75966 United Parcel Service 75967 United Way 75968 US Airconditioning Distributors, Inc. 75969 Verizon California 75970 WEF 75971 Xerox Corporation 75972 Xyon Business Solutions, Inc. 75973 Court Order 75974 1-800-Conference(R) 75975 Daisy G. Covarrubias 75976 Jeffrey L. Jones 75977 Henry E. Lorimer 75978 Charles D. Mcgee 75979 Jamiann Questa 75980 Curt V. Shelp 75981 Richard L. Spencer 75982 Chris A. Stacklin 75983 City of Fountain Valley H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report -10-31-05 fin121onc Amount Description 259.64 Lab Parts & Supplies 514.74 Wage Garnishment 2,132.50 Repairs & Maintenance Service 125.00 Wage Garnishment 5,103.66 Maintenance Agreement AS-400 4,537.25 Dues Deduction 42.49 Water Use 1,867.50 Professional Service -Human Resources 111.44 Office Equipment Maintenance Agreement 468.18 Pump Parts & Supplies 225.00 Wage Garnishment 2,470.47 U.S. Savings Bonds Payroll Deductions 160.00 Training Registration 12,944.26 Natural Gas for CenGen/CoGen 650.54 Dues Deduction 75.62 Electrical Parts & Supplies 85.00 Wage Garnishment 1,593.00 Dues Deduction, Supervisors & Professionals 24,917.52 Cationic Polymer MO 3-11-92 25.00 Freight Services 4,250.00 Repairs & Maintenance Services -Building "M" Air System 1,426.06 Telephone Services 1,391.68 Long Distance Telephone Services 2,869.67 Telephone Services 721.50 Wage Garnishment 30.20 Power 406.00 Annual Fee -Storm Water Permit, 5-51 & 5-52 16,819.33 Mechanical Parts & Supplies 141.76 Office Supplies 2,074.35 Parcel Services 195.00 Employee Contributions 192.15 Electrical Parts & Supplies 80.10 Telephone Services 455.00 Membership -Water Environment Federation 14,564.24 Copier Leases 10,600.00 Temporary Employment Services 597.50 Wage Garnishment 1,009.10 Conference Telephone Calls 130.00 Meeting/Training Expense Reimbursement 125.04 Meeting/Training Expense Reimbursement 54.50 Meeting/Training Expense Reimbursement 125.00 Meeting/Training Expense Reimbursement 137.77 Meeting/Training Expense Reimbursement 517.77 Meeting/Training Expense Reimbursement 21.40 Meeting/Training Expense Reimbursement 100.00 Meeting/Training Expense Reimbursement 210.00 Permit Fee -Removal of Underground Storage Tank FE05-32 Page 7 of 8 EXHIBITB 111712005 Warrant No. Vendor ~~~~~~~~~~~~~~- 75984 Employee Activity Committee 75985 State Board of Equalization 75986 California Hazardous Services, Inc. 75987 Jamison Engineering Contractors, Inc. 75988 Mcmaster Carr Supply Co. 75989 Shureluck Sales & Engineering 75990 Thompson Industrial Supply, Inc. 75991 The Wackenhut Corporation Total Accounts Payable -Warrants Payroll Disbursements 30956 -31545 Employee Paychecks 31546 -31628 Employee Paychecks 31629 -31635 Employee Paychecks 117836 -118390 Direct Deposit Statements Total Payroll Disbursements Wire Transfer Payments OCSD Payroll Taxes & Contributions US Bank Total Wire Transfer Payments Total Claims Paid 10/16/05 -10/31/05 Claims Paid From 10/16/05 to 10/31/05 Amount 20,000.00 350.00 1,380.00 3,895.00 115.74 266.59 602.07 4,235.37 $ 12,523,499.98 $ 150,207.89 144,278.48 57,480.66 1, 145,854.22 $ 1,497,821.25 $ 749, 157.94 393,064.36 $ 1,142,222.30 $ 15, 163,543.53 Description Service Award Expense Annexation Fee UST Containment System -SB 989 Testing Repairs & Maint. -Fabricate/Install (4) Pipe Supports in Vault at Seal Beach Pump Sta. Plumbing Parts & Supplies Mechanical Parts & Supplies Mechanical Parts & Supplies Security Guards Interim Retro Payroll 10/19/05 Biweekly Payroll 10/26/05 Interim Retro EMT & Termination Payroll 10/24/05 & 10/28/05 Direct Deposit Statements 10/26/05 Biweekly Payroll 10/26/05 Series 2000 A & B Refunding COPs October Interest Payment H:\dept\fin\EXCEL.dla\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report-10-31-05 fin/210/lc Page 8 of 8 EXHIBITS 111712005 BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 12/21/05 AGENDA REPORT Item Number Item Number Orange County Sanitation District FROM: Lorenzo Tyner, Director of Financeff reasurer Originator: Lenora Crane, Executive Assistant SUBJECT: PAYMENT OF CLAIMS OF THE ORANGE COUNTY SANITATION DISTRICT GENERAL MANAGER'S RECOMMENDATION Ratify Payment of Claims of the District by Roll Call Vote. CONFLICT OF INTEREST NOTIFICATION Pursuant to Government Code Section 84308, you are required to disclose any campaign contribution greater than $250 received in the past twelve months from any party to a contract involving the Orange County Sanitation District. Further, you may not participate in the decision making process to award a contract to such party. For reference, you are directed to the Register of Warrants as to all current contractors/vendors with the District. 8 In general, you must disclose the basis of the conflict by identifying the name of the firm or individual who was the contributor. For the specifics of Government Code Section 84308, please see your Director's Handbook or call the office of General Counsel. SUMMARY See attached listing. PRIOR COMMITTEE/BOARD ACTIONS N/A ATTACHMENTS 1. Copies of Claims Paid reports from 11/01/05 to 11/15/05 and 11/16/05 to 11/30/05 C:\Documents and Settings\kawai\Local Settlngs\Temporary Internet Files\OLK72\ltem 8 Claims Paid.doc Revised: 06/04/03 Warrant No. Vendor Accounts Payable ·Warrants 75992 Black & Veatch Corporation 75993 Boyle Engineering Corporation 75994 Brown & Caldwell 75995 Camp Dresser & Mckee, Inc. 75996 Voided Check 75997 Earth Tech, Inc. 75998 Hill Brothers 75999 Voided Check 76000 IPMC c/o Parsons 76001 Kemiron Companies, Inc. 76002 Lee & Ro, Inc. 76003 M J Schiff & Associates, Inc. 76004 Malcolm Pirnie, Inc. 76005 Metlife Life Insurance Company 76006 Pacific Investment Management Co. 76007 Pioneer Americas, Inc. 76008 Polydyne, Inc. 76009 RBF Engineers 76010 Synagro Technologies, Inc. 76011 Tule Ranch/Magan Farms 76012 US Metro Group, Inc. 76013 US Peroxide, L.L.C. 76014 Waste Markets Corp. 76015 ARB, Inc. 76016 Kiewit Pacific Co. 76017 Wells Fargo Bank 76018 American Telephone & Telegraph Corp. 76019 Accustandard, Inc. 76020 Advance Business Graphics 76021 Airgas Safety, Inc. 76022 Alhambra Foundry Co., Ltd. 76023 American Fildelity Assurance Company 76024 American Industrial Hygiene Association 76025 American Public Works Association 76026 Applied Industrial Technology 76027 Ashbrook Corporation 76028 Aurora Pictures, Inc. 76029 Awards & Trophies Company 76030 AWSI 76031 James L. Burrer 76032 Baker Tanks 76033 Balance Consulting, Inc. 76034 Bar Tech Telecom Incorporated 76035 Basic Chemical Solutions, L.L.C. 76036 Battery Specialties 76037 BEC Building Electronic Controls, Inc. 76038 Bergmann Associates, Inc. H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\OS.06\Claims Paid Report • 11-1 S.05 fin/210/lc Claims Paid From 11/01/05 to 11/15/05 $ Amount 500,237.15 69,682.58 51,168.11 66,823.46 83, 151.80 66,531.10 1,202,033.00 142,629.35 28,615.98 34,666.33 279,315.71 36,326.53 131,302.00 302,663.55 25,671.39 98,250.13 457,075.63 277,215.79 29,212.50 205,442.56 58,457.56 158,606.10 715,050.00 79,450.00 262.80 1,727.17 1,955.16 2,268.10 13,845.07 344.40 352.00 477.00 53.83 708.32 399.00 22.58 236.00 422.00 560.00 595.00 959.76 16,088.35 923.91 470.53 538.75 Description Engineering Services P1-102, J-77 & P1-76 Professional Services 1-2-4 Professional Services P2-91 Engineering Service J-71-8 Professional Services P1-100 Chemicals -Odor & Corrosion Control -Newport Trunkline Engineering Services -Integrated Program/Project Management, Temporary Staffing, Mat'I. & Supplies Ferric Chloride MO 9-27-95 Professional Services 5-51 & 5-52 Professional Services J-106 Professional Services 1-1 O Group Life, Manager Additional Life, Short & Long-Term Disability & Optional Term Life Investment Management Service Res. 95-97 Sodium Hypochlorite Cationic Polymer MO 3-11-92 Engineering Services 7-47 Residuals Removal MO 3-29-95 Residuals Removal MO 3-29-95 Janitorial & Floor Maintenance at Plants 1 & 2 Odor & Corrosion Control Treatment for Coll. Sys.; Hydrogen Peroxide & Ferrous Chloride Maint. Agreement -Grit & Screenings Removal & Digester Bed Mat'I. Removal Construction 7 -36 & 7-41 Construction 5-51 & 5-52 Construction 5-52, Retention Long Distance Telephone Service Lab Parts & Supplies Paper Safety Supplies Manhole Frames & Covers Employee Cancer Insurance Membership Notices & Ads Mechanical Parts & Supplies Instrument Parts & Supplies Safety Videos Awards & Trophies Department of Transportation Program Management & Testing Meeting Registration Tank Rentals Training Registration Telephone Parts & Supplies Sodium Bisulfite & Sodium Hydroxide Batteries Fire Alarm System Maintenance & Testing Software Maintenance -Dig-Smart Page 1of8 EXHIBIT A 1111712005 Warrant No. 76039 76040 76041 76042 76043 76044 76045 76046 76047 76048 76049 76050 76051 76052 76053 76054 76055 76056 76057 76058 76059 76060 76061 76062 76063 76064 76065 76066 76067 76068 76069 76070 76071 76072 76073 76074 76075 76076 76077 76078 76079 76080 76081 76082 76083 76084 76085 76086 Vendor Bermingham Controls Biocycle BMC Business Machines Consultants, Inc. Bon Air, Inc. Bondlogistix, L.L.C. Bootworld City of Fountain Valley California Hazardous Services, Inc. Cameron Welding Supply Carl Warren & Co. Carollo Engineers Casual Gourmet Cingular Wireless City of Huntington Beach Coast Rubber Stamp Mfg. Coastline Equipment Cole Parmer Instrument Co. Columbia Analytical Services, Inc. Computer Sciences Corp. Consolidated Electrical Distributors, Inc. Consumers Pipe & Supply Co. Controlled Motion Solutions Cooper Cameron Corporation Corporate Express Corporate Image Maintenance, Inc. Cortech Engineering County of Orange Auditor Controller County of Orange Auditor Controller CR&R, Inc. Crane Veyor Corp. Cummins Cal Pacific, Inc. CWEA 2002 Annual Conference CWEA Membership Dapper Tire Co. Davids Tree Service DC Scientific Glass, Inc. Del Mar Analytical Dennis Greenberger, Ph.D. Dunn Edwards Corporation Dwyer Instruments, Inc. Employers Group Voided Check Ecology Control Industries Edinger Medical Group, Inc. Employers Group Employers Group Environmental Compliance Inspection Services Ewing Irrigation Industrial H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report· 11·15-05 fin/210/lc Claims Paid From 11/01/05to11/15/05 Amount 187.87 69.00 4,200.00 7,290.00 4,050.00 1,212.58 110.00 600.00 1,127.67 300.00 8,624.02 192.87 128.65 722.00 99.13 2,587.92 1,054.07 4,237.50 11,044.02 2,820.86 1,769.17 348.85 455.11 1,592.31 168.00 5,048.30 70.00 70.00 2,205.00 1,123.28 184.32 100.00 200.00 358.19 3,600.00 157.57 1,944.00 1,000.00 87.41 37.91 1,100.00 2,720.00 1,020.00 500.00 3,631.75 1,080.00 1,594.35 Description Mechanical Parts & Supplies Subscription Multifunctional Copier/Scanner Maintenance Agreement Construction FE02-62 Prof. Serv .• Preparation of Interim Arbitrage Rebate Report Re Series 2000 B COPs Mobile Safety Shoe Service Permit Fees • Underground Storage Tank Removal FE05-33 UST Containment System • SB 989 Testing Welding Supplies Insurance Claims Administrator Professional Services P2-60 Meeting Expenses Wireless Telephone Services Permit Fees • Underground Storage Tank Removal FE05-34 Office Supplies Mechanical Parts & Supplies Lab Parts & Supplies Analysis of Wastewater, Industrial Wastewater & Biosolids Consulting & Lab Services-Assay Pilot Project Electrical Parts & Supplies Plumbing Parts & Supplies Electrical Parts & Supplies Engine Supplies Office Supplies Custodial Services Spec. No. 9899-09 Pump Parts & Supplies Encroachment Permit-7-32-1 Encroachment Permit -5-58 Container Rentals Maintenance Agreement -Qrtly. Inspections & Certification Electrical Parts & Supplies Membership (Calif. Water Environment Assoc.) Membership (Calif. Water Environment Assoc.) Truck Tires Tree Maint. Service Lab Parts & Supplies Analysis of Biosolids Professional Services -Fit for Duty Exam Paint Supplies Instrument Parts & Supplies On-Site Training -Conducting Effective Interviews Hazardous Waste Disposal Medical Screenings On-Site Training -Effective Meetings Membership Professional Services -Grease Interceptor Inspections Landscape Irrigation Parts & Supplies Page 2of8 EXHIBIT A 11/17/2005 <1~ Warrant No. Vendor 76087 Ferguson Enterprises, Inc. 76088 Fisher Scientific Company, l.l.C. 76089 Flat & Vertical, Inc. 76090 Fountain Valley Paints, Inc. 76091 Fountain Valley Rancho Hand Wash 76092 Franklin Covey 76093 Gates Fiberglass Installers 76094 GE Infrastructure Sensing 76095 Getinge Castle 76096 Gierlich Mitchell, Inc. 76097 Global Equipment Co., Inc. 76098 Goldenwest Window Service 76099 Grainger, Inc. 76100 Graphic Distributors 76101 Hach Company 76102 Hampton Tedder Technical Services 76103 Harold Primrose Ice 76104 Harrington Industrial Plastics, Inc. 76105 Hasler, Inc. 76106 HI Standard Automotive 76107 Home Depot 76108 Hopkins Technical Products 76109 Horizon Technology 76110 Hub Auto Supply 76111 IEEE Institute of Electrical & Electron 76112 Impulse 76113 Industrial Distribution Group 76114 Industrial Metal Supply 76115 Oak Fabco/lndustrial Steam 76116 Inorganic Ventures, Inc. 76117 Interstate Batteries of Cal Coast 76118 Intl. Assoc of Public Participation 76119 Iron Mountain 76120 J & B Auto Parts 76121 JG Tucker And Son, Inc. 76122 J R Filanc Construction 76123 Jamison Engineering Contractors, Inc. 76124 Jays Catering 76125 Johnstone Supply 76126 Kennie Kim Fine Art 76127 Lewis & Zimmerman Associates, Inc. 76128 LINJER 76129 Long Beach Iron Works 76130 Luccis Gourmet Foods, Inc. 76131 Maintenance Technology Corp. 76132 Mandie Motors 76133 Mantek 76134 Marina Landscape, Inc. H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report-11-15-05 fin/210/lc Claims Paid From 11/01/05 to 11/15/05 Amount Description 2,379.36 Plumbing Parts & Supplies 10,906.97 Lab Parts & Supplies 269.50 Core Drilling 66.75 Paint Supplies 888.00 Vehicle Washing & Waxing Services 4,240.47 Office Supplies 907.75 Fiberglass Repair 3,776.51 Ultrasonic Flow Transmitter 513.77 Instrument Repairs 1,836.38 Mechanical Parts & Supplies 654.98 Instrument Cart 1,230.00 Weed Abatement & Roof Drains Cleaning 6,079.64 Electrical & Mechanical Parts, Tools & Supplies 323.68 Photographic Supplies 23,756.57 Instrument & Lab Parts & Supplies 2,000.00 Professional Services-Electrical Testing Various Projects -PSA 2003-77 60.00 Ice For Samples 8,714.54 Plumbing Parts & Supplies 590.47 Meter Rental Charges & Misc. Supplies -lntellitouch System Complete Mail System 1,311.98 Automotive Parts & Supplies 335.69 Misc. Repair & Maintenance Material 11,301.13 Plumbing Parts & Supplies 320.21 Lab Parts & Supplies 987.17 Vehicle Parts & Supplies 177.00 Membership 107.84 Lab Parts & Supplies 1,843.93 Mechanical Parts & Supplies 1,918.81 Metal 250.00 Magnesium Anodes 171.92 Lab Parts & Supplies 1,481.15 Batteries for Vehicles & Carts 95.00 Membership 101.26 Bid Document Storage Fees P1-37 470.92 Auto Parts & Supplies 418.64 Filters 1,640.85 Media Repacking of (18) Scrubbers at Pits. 1 & 2 2,497.00 Maintenance Services -Pressure Wash Planter Boxes & Coating @ Slater Pump Sta. 544.14 Meeting Expenses 652.44 Electrical Parts & Supplies 16.16 Picture Framing Service 23,915.52 Engineering Services P1-102 5,473.08 Professional Service -DART MO 9-22-99 4,493.18 Manhole Frames 277.20 Meeting Expense 1,551.71 Mechanical Parts & Supplies 270.00 Towing Services 183.81 Pest Control Supplies 3,383.00 Groundskeeping Page 3of8 EXHIBIT A 11/17/2005 <I Warrant No. 76135 76136 76137 76138 76139 76140 76141 76142 76143 76144 76145 76146 76147 76148 76149 76150 76151 76152 76153 76154 76155 76156 76157 76158 76159 76160 76161 76162 76163 76164 76165 76166 76167 76168 76169 76170 76171 76172 76173 76174 76175 76176 76177 76178 76179 76180 76181 76182 Vendor Mayer Brown Rowe & Maw, L.L.P. McMaster Carr Supply Co. Medlin Controls Co. Mellon Trust Michael Asner Consulting Midway Mfg. & Machining Co. Mike Holt Enterprises, Inc. Miller Equipment Co. MRC Technologies, Inc. NAS Associates, Inc. National Plant Services, Inc. Natsource, L.L.C. City of Newport Beach The Norco Companies Office Depot Business Services Div. Olson Technologies, Inc. Omega Industrial Supply, Inc. Omnimark Instrument Corp. Onesource Distributors, Inc. Oracle Corp. Orange Coast Petroleum Equipment, Inc. Orange County Hose Company Orange Fluid System Technologies, Inc. Oxygen Service Company Pacific Mechanical Supply Parker Supply Company PARMA Patriot Video Productions PCG Industries PCS Express, Inc. Perkinelmer Las PL Hawn Company, Inc. Port Supply Praxair, Inc. Pre Paid Legal Services, Inc. Primary Source Office Furnishings, Inc. Protective Relay Engineering Quality Building Supply Rainbow Disposal Co. Red Wing Shoes Reliastar Bankers Security Life Ins. Retrofit Parts & Components, Inc. RMS Engineering & Design, Inc. Rolls-Royce Technical Training Royale Cleaners RPM Electric Motors Sancon Engineering, Inc. SBC Long Distance H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\OS-06\Claims Paid Report -11-15-05 fin/210/lc Claims Paid From 11/01/05to11/15/05 Amount 5,000.00 4,162.22 2,273.09 24,219.87 300.00 2,475.00 990.00 791.72 3,517.16 1,415.00 19,435.00 881.64 69.83 131.48 2,751.07 2,001.00 1,132.28 172.16 580.40 10,055.61 2,336.14 141.56 178.35 2,673.09 2,160.45 1,432.98 100.00 871.99 350.00 122.00 121.34 361.01 26.01 180.48 522.15 51.72 1,866.25 165.25 198.21 26.72 8,451.30 18.12 2,510.00 5,200.00 7.50 5,247.89 22,975.00 0.59 Description Professional Services -Strategic Planning & Advocacy Mechanical Parts & Supplies Instrument Supplies Investment Custodian Bank Professional Services -Review Purchasing RFP Policies & Procedures Mechanical Parts & Supplies Training Registration Pump Repair Flow Meter Lab Parts & Supplies Vacuum Truck Services SCAQMD Filing Fees for Emission Reduction Credits Water Use Mail Delivery Service Office Supplies Mechanical Parts & Supplies Janitorial Supplies Calibration Services -Moisture Analyzer Electrical Parts & Supplies Software Upgrade, Maintenance & Support Waste Oil Tanks Hydraulic Hose Supplies & Parts Lab Parts & Supplies Lab Supplies Plumbing Supplies Mechanical Parts & Supplies Membership (Public Agency Risk Managers Association) Video Services Repair & Maintenance Services -Pump Shaft Courier Service Lab Parts & Supplies Electrical Parts & Supplies Zinc Elements -Monitoring Vessel Nerissa Lab Parts & Supplies Employee Legal Service Insurance Premium Office Furniture Repair & Maintenance Services -Generator Controls Cement Trash Removal Safety Shoes Voluntary Life Ins., Short-Term Disability & Cancer Insurance Payroll Deductions Mechanical Parts & Supplies Engineering Services P2-66 Training Registration Dry Cleaning Services Motor Repairs Construction -PVC Pipe Rehabilitation/Small Diameter Sewer Pipes Long Distance Telephone Services Page 4of8 EXHIBIT A 11/17/2005 Warrant No. 76183 76184 76185 76186 76187 76188 76189 76190 76191 76192 76193 76194 76195 76196 76197 76198 76199 76200 76201 76202 76203 76204 76205 76206 76207 76208 76209 76210 76211 76212 76213 76214 76215 76216 76217 76218 76219 76220 76221 76222 76223 76224 76225 76226 76227 76228 76229 76230 Vendor SCAP Schwing America, Inc. Scott Specialty Gases, Inc. Scottel Voice & Data, Inc. Separation Processes, Inc. Sewer Equipment Company of America Shamrock Supply Co., Inc. Shar-Craft, Inc. OBA Seal & Packing Supply Shureluck Sales & Engineering Skalar, Inc. SKC West, Inc. Smardan Supply Company Fountain Valley Smith Emery Company Snap On Tools, Inc. SoftChoice Corp. Southern California Trane Service Sparkletts Sparling Instruments, Inc. Spec Services, Inc. Spectrum Laboratory Products, Inc. Spex Certiprep, Inc. St Croix Sensory, Inc. Stanley Steamer International, Inc. Summit Steel Sunset Ford Sunset Industrial Parts Technical Service Group, Inc. Synegl, Inc. TAU Industries TCH Associates, Inc. Techno Coatings Terminix International Tetra Design, Inc. The Campaign Store The Walking Man, Inc. Thompson Industrial Supply, Inc. Times Community News TMV Systems Engineering, Inc. Tonys Lock & Safe Service & Sales Truck & Auto Supply, Inc. TSCM Corporation Tuff Skin Tyco Valves & Controls, L.P. ULine UC Regents Ultra Scientific The Unisource Corporation United Pumping Service H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report -11-15-05 fin/210/lc Claims Paid From 11/01/05to11/15/05 Amount 10.00 103.56 1,474.63 2,284.80 821.65 678.83 134.84 2,145.00 628.72 23,406.81 3,791.54 149.24 240.00 6,362.28 34.44 245.10 2,256.56 24,013.69 21,650.45 164.12 128.72 3,894.53 265.27 2,565.60 74.92 33.36 1,381.60 3,667.27 1,266.87 722.77 3,465.00 870.00 18,305.00 18.32 1,250.00 3,595.68 281.25 2,250.00 107.75 2,826.90 1,700.00 700.00 171.92 293.97 1,275.00 301.10 430.07 1,507.50 Description Training Registration Mechanical Parts & Supplies Specialty Gases Telephone System Maintenance Engineering Services J-36 Telescope Hardware Repair & Maintenance Services -Mechanical Seal Mechanical Parts & Supplies Lab Parts & Supplies Lab Parts & Supplies Plumbing Parts & Supplies Professional Services P1-37 Computer Hardware & Tools Software Electrical Parts & Supplies Drinking Water/Cooler Rentals Magnetic Flow Meters Engineering Services J-33-1 Lab Parts & Supplies Lab Parts & Supplies Outside Lab Services -Olfactometry Testing Carpet Cleaning Services Metal Vehicle Parts & Service Mechanical Parts & Supplies SCADA System VAX Service Agreement Software Maintenance & Support Repair of Mobile Biological Pilot Test Facility Lab Parts & Supplies Painting Services -Operations Lobby & Lab Office Pest Control Professional Services J-88 Legislative District Map Poster for GM Conference Room Public Notice Printing & Mailing Services Various Projects -7-36 & 7-41 Submersible Pump Notices & Ads Software Maintenance Locks & Keys Automotive Parts & Supplies Street Sweeping Services -Pit. 1 Streets & Parking Areas Spray Truck Bed Lining & Tool Cabinet-V-551 Mechanical Parts & Supplies Office Supplies Training Registration Lab Parts & Supplies Office Supplies Pumping Service Page 5 of 8 EXHIBIT A 1111712005 <.I Warrant No. Vendor 76231 University of California Irvine 76232 Vapex, Inc. 76233 Varnes Plumbing 76234 Vortex Corporation 76235 VWR Scientific Products Corporation 76236 The Wackenhut Corporation 76237 Wallachs, Inc. 76238 Watershed Management Council 76239 WEF 76240 West Lite Supply Company, Inc. 76241 Western States Controls 76242 Westport Aparatus OBA Breaker Supply 76243 Winzler & Kelly Consulting Engineers 76244 Xerox Corporation 76245 Yale/Chase Materials Handling, Inc. 76246 Bon Air, Inc. 76247 Union Bank of California 76248 Postal Customer Council 76249 Voided Check 76250 Dudek & Associates, Inc. 76251 lnnerline Engineering 76252 Southern California Edison 76253 Tula Ranch/Magan Farms 76254 Airgas Safety, Inc. 76255 American Airlines 76256 AMSA 76257 Arch Wireless 76258 Basic Chemical Solutions, L.L.C. 76259 Center For Creative Growth 76260 Cingular Wireless Atlys 76261 Court Order 76262 Compressor Components of California 76263 Consolidated Elect. Distributors, Inc. 76264 Consumers Pipe & Supply Co. 76265 Del Mar Analytical 76266 Driver Alliant Insurance Service, Inc. 76267 Edwin M Perkins 76268 Employee Benefits Specialists, Inc. 76269 Environmental Microbiology Consulting 76270 EQUAPAC 76271 Grainger, Inc. 76272 City of Huntington Beach 76273 Industrial Distribution Group 76274 Irvine Ranch Water District 76275 Long Beach Iron Works 76276 NALCO Company 76277 OCB Reprographics 76278 Pacific Mechanical Supply H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report -11-15-05 fin/210/lc Claims Paid From 11/01/05 to 11/15/05 Amount 1,250.00 1,287.00 8,885.74 1,289.94 10,622.35 9,710.36 2,328.00 30.00 245.50 243.90 1,048.78 4,016.53 2,750.00 270.76 2,170.75 14,365.00 17,622.90 50.00 86,816.78 27,840.94 562,826.11 32,266.54 836.55 4,952.30 450.00 989.26 7,711.08 2,300.00 2,534.85 150.00 7,334.00 66.12 37.08 314.00 20,202.00 7,009.22 28.85 3,780.00 2,342.53 29.36 14,543.34 1,427.58 6.33 20.85 13,608.70 4,858.80 1,297.70 Description Membership Instrument Parts & Supplies Service Contract -Backflow Devices Replacement/Relocation, Testing & Certification Door Repairs -Admin. Bldg., Bldg. 6, and Control Center Lab Parts & Supplies Security Guards Installation of Vinyl Sheet Flooring in Blower Bldg. Control Room Membership Membership -Water Environment Federation Electrical Parts & Supplies Electrical Parts & Supplies Electrical Parts & Supplies Asbestos Oversight Removal of Blower Bldg. Control Room Floor Tile Copier Lease Electric Cart Parts Construction FE02-62 Construction 7 -41, Retention Public Information Office Division Meeting Registration Professional Services 2-68 Video Inspections of Sewerline Segments for Damage, lnfilitration & Illegal Connections Power Residuals Removal MO 3-29-95 Safety Supplies Travel Services Training Registration (Association of Metropolitan Sewerage Agencies) Paging Service -Airtime, Service & Equipment Sodium Bisulfite & Sodium Hydroxide Professional Services -0 & M Management Coaching Wireless Telephone Services Wage Garnishment Repair & Maintenance Services -Pilot Fuel Passages/LSVB Engine Gas Injector Freight Charges Plumbing Parts & Supplies Analysis of Biosolids Annual Excess Watercraft Insurance Professional Service -Water Quality Compliance Reimbursed Prepaid Employee Medical & Dependent Care Professional Services J-102 Hydrochloric Acid Hardware Water Use Mechanical Parts, Tools & Supplies Water Use Los Angeles County Sales Tax Anionic Polymer Tote Printing Service -MO 1/26/00 Plumbing Parts & Supplies Page 6 of 8 EXHIBIT A 11/1712005 < Warrant No. Vendor 76279 Polydyne, Inc. 76280 RBF Engineers 76281 Ricoh Business System 76282 State Board of Equalization 76283 SBC/MCI 76284 Schwing America, Inc. 76285 Shureluck Sales & Engineering 76286 Snap On Tools, Inc. 76287 Softchoice Corp 76288 Troy Systems, Inc. (Local Office) 76289 Tmobile 76290 Verizon California 76291 VWR Scientific Products Corporation 76292 Xerox Corporation 76293 Nicholas J. Arhontes 76294 Robert M. Bell 76295 Michael A. Bardis 76296 Brian Bingman 76297 Deirdre E. Bingman 76298 Marc A. Brown 76299 Darrin L. Canen 76300 Deon M. Carrico 76301 Leandre P. Catacutan 76302 Ronald C. Cortez 76303 Thomas D. Dodderer 76304 Michael D. Duvall 76305 Ruben Gomez 76306 Richard Green 76307 Randy E. Harris 76308 W.Doug Hauser 76309 Hoang, Tyler 76310 Andrei loan 76311 Tony S. Lee 76312 Ludolph T. Lorrimer 76313 Selwyn D. Mansell 76314 Joseph W. Park, Jr. 76315 John A. Radka 76316 Kenneth L. Ramey 76317 Michael Reideler 76318 Curt V. Shelp 76319 James W. Silva 76320 Mandrick S. Taylor 76321 James G. Tintle 76322 Robyn A. Wilcox 76323 Pierre Wong 76324 Ernest N. Yeboah 76325 Morris C. Ying 76326 City of Anaheim H:\deptlfin\EXCEL.dta\220\APSHARE\Claims Paid Report\OS-06\Claims Paid Report -11-15-05 lin/210/lc Claims Paid From 11/01/05to11/15/05 Amount Description 12,847.30 Cationic Polymer MO 3-11-92 19,659.10 Engineering Services 7-38 6,789.67 Color Copier Lease 221.46 Underground Petroleum Storage Tank Fee 14.49 Telephone Services 5,609.32 Mechanical Parts & Supplies 185.42 Mechanical Parts & Supplies 850.74 Computer Hardware 636.46 Software 866.20 Cartridge Toner 57.92 Cellular Air Time 711.16 Telephone Services 161.90 Freight Charges 108.95 Copier Lease 1,276.76 Meeting/Training Expense Reimbursement 20.85 Meeting/Training Expense Reimbursement 190.00 Meeting/Training Expense Reimbursement 96.00 Meeting/Training Expense Reimbursement 1,194.78 Meeting/Training Expense Reimbursement 413.79 Meeting/Training Expense Reimbursement 178.82 Meeting/Training Expense Reimbursement 244.22 Meeting/Training Expense Reimbursement 528.22 Meeting/Training Expense Reimbursement 190.00 Meeting/Training Expense Reimbursement 99.15 Meeting/Training Expense Reimbursement 719.55 Meeting/Training Expense Reimbursement 535.70 Meeting/Training Expense Reimbursement 106.12 Meeting/Training Expense Reimbursement 21.72 Meeting/Training Expense Reimbursement 190.00 Meeting/Training Expense Reimbursement 190.00 Meeting/Training Expense Reimbursement 510.64 Meeting/Training Expense Reimbursement 190.00 Meeting/Training Expense Reimbursement 21.72 Meeting/Training Expense Reimbursement 170.00 Meeting/Training Expense Reimbursement 21.72 Meeting/Training Expense Reimbursement 21.72 Meeting/Training Expense Reimbursement 21.72 Meeting/Training Expense Reimbursement 361.79 Meeting/Training Expense Reimbursement 477.19 Meeting/Training Expense Reimbursement 66.95 Meeting/Training Expense Reimbursement 628.84 Meeting/Training Expense Reimbursement 21.72 Meeting/Training Expense Reimbursement 450.64 Meeting/Training Expense Reimbursement 675.40 Meeting/Training Expense Reimbursement 429.45 Meeting/Training Expense Reimbursement 1,058.74 Meeting/Training Expense Reimbursement 1, 182, 769.82 Cooperative Projects Reimbursement Program Page 7 of 8 EXHIBIT A 1111712005 ""' Warrant No. 76327 76328 76329 76330 76331 76332 76333 76334 76335 76336 76337 76338 76339 76340 76341 76342 76343 76344 76345 Vendor Dell Computer Court Order County of Orange Department of Child Support Services Employee Benefits Specialists. Inc. Court Order Franchise Tax Board Internal Revenue Service Intl. Union of Oper. Eng. AFL CIO Local 501 Court Order National Bond & Trust OCEA Orange County Sheriff Peace Officers Council Of Ca Court Order United Way Court Order Myers Power Products, Inc. Techno Coatings Total Accounts Payable -Warrants Payroll Disbursements 31636 -31637 Employee Paychecks 31638 -31737 Employee Paychecks 118391 -118953 Direct Deposit Statements Total Payroll Disbursements Wire Transfer Payments OCSD Payroll Taxes & Contributions JP Morgan Chase Bank US Bank Lloyd's TSB Bank pie Chase Manhattan Bank Total Wire Transfer Payments Total Claims Paid 11/01/05-11115/05 H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\OS-06\Claims Paid Report -11-1 S-05 fin/210/lc Claims Paid From 11/01/05 to 11/15/05 Amount 27,139.75 150.00 150.00 300.00 9,544.66 445.00 50.00 125.00 4,535.41 225.00 2,470.47 641.29 85.00 1,602.00 721.50 195.00 597.50 1,342.73 2,970.00 $ 7,826,467.58 $ 95,638.30 153,522.02 1,086,987.28 $ 1,336,147.60 $ 730,000.30 138,501.81 2,637.49 63, 115.40 68,308.28 $ 1,002,563.28 $ 10, 165, 178.46 Description (20) Personal Computer (Replacements) Wage Garnishment Wage Garnishment Wage Garnishment Reimbursed Prepaid Employee Medical & Dependent Care Wage Garnishment Wage Garnishment Wage Garnishment Dues Deduction Wage Garnishment U.S. Savings Bonds Payroll Deductions Dues Deduction Wage Garnishment Dues Deduction, Supervisors & Professionals Wage Garnishment Employee Contributions Wage Garnishment Electrical Parts & Supplies Painting Services -Plant 1 Maintenance Building Termination Payroll Checks 11/01/05 Biweekly Payroll 11 /09/05 Direct Deposit Statements 11 /09/05 Biweekly Payroll 11 /09/05 Series 1993 Refunding COPs October Interest Payment Series 1990-92 Advance Refunding COPs Interest 2/1/04 Payment Series 1992 COPs Standby Purchase Agreement Commitment Fee (8/01-11/01/05) Series 2000 Refunding COPs Standby Purchase Agr. Commitment Fee (8/01 to 10/31/05) Page 8of8 EXHIBIT A 11/17/2005 Claims Paid From 11/16/05to11/30/05 Warrant No. Vendor Amount Accounts Payable -Warrants 76346 ADS Environmental Services, Inc. 7634 7 American Express $ 27,525.00 76348 Black & Veatch Corporation 76349 Blue Cross of California 76350 Boyle Engineering Corporation 76351 Brown & Caldwell 76352 Delta Dental 76353 Ei Du Pont De Nemours and Company 76354 Garden Grove Sanitary District 76355 HOR Engineering, Inc. 76356 IPMC c/o Parsons 76357 Kaiser Foundation Health Plan 76358 Kemiron Companies, Inc. 76359 Malcolm Pirnie, Inc. 76360 MWH Americas, Inc. 76361 Orange County Water District 76362 Pioneer Americas, Inc. 76363 Propipe 76364 RBF Consulting 76365 Voided Check 76366 So Cal Gas Company 76367 SWRCB Accounting Office 76368 Tula Ranch/Magan Farms 76369 US Peroxide, L.L.C. 76370 Victor Buick GMC Truck 76371 Dalke & Sons Constructions, Inc. 76372 Denboer Engineering & Construction 76373 J F Shea Construction, Inc. 76374 JR Filanc Construction 76375 Margate Construction, Inc. 76376 Morrow Meadows Corp. 76377 Shasta Electric, L.P. 76378 Southern Contracting Company 76379 LA Chemical 76380 American Telephone & Telegraph Corp. 76381 Nicholas J. Arhontes 76382 Able Scale Repair 76383 Absolute Standards, Inc. 76384 Accounting Options, Inc. 76385 Agilent Technologies, Inc. 76386 Air Liquide America Corp. 76387 Airgas Safety, Inc. 76388 AKM Consulting Engineers 76389 Alhambra Foundry Co., Ltd. 76390 All American Sewer Tools 76391 American Air Filter, Inc. 76392 American Airlines 76393 American Concrete Institute H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report· 11·30·05 fln/210/lc 25,886.13 43,305.31 366,100.11 44,772.62 106,028.75 56,681.66 84,591.00 185,000.00 191,207.01 966,348.00 68,998.81 111,537.79 285,102.62 39,139.87 5,533,966.85 224,117.45 34,246.82 26,430.45 36,259.54 133,176.00 260,166.58 268,030.15 34,182.34 467,352.00 99,450.00 646,143.94 1,005,524.30 317,262.90 84,643.00 47,667.00 27,619.00 2.116.26 28.18 10.96 790.00 55.00 5,506.00 2,193.24 2,563.17 3,832.16 11,025.00 2,932.15 971.91 20,753.84 1,498.00 95.50 Description Professional Services J-73-2 Purchasing Card Program, Misc. Supplies & Services Engineering Services P1-76 & J-77 Medical Insurance Premium Professional Services 1-2-4 Professional Services P2-91 Dental Insurance Plan Painting Maint. Services MO 4-22-98 Cooperative Projects Reimbursement Program Professional Services P1-101 Engineering Services -Integrated Program/Project Management, Temporary Staffing, Mat'!. & Supplies Medical Insurance Premium Ferric Chloride MO 9-27-95 Professional Services 11-26, J-79 & 1-10 Professional Services J-101 & P2-74 GAP Water Use & Joint GWRS Project J-36 Sodium Hypochlorite Sewerline Cleaning Services Engineering Services 5-52, 2-41-04, 2-24-1 & 15-01 Natural Gas Annual Fee -NPDES Waste Discharge Permit Residuals Removal MO 3-29-95 Odor & Corrosion Control Treatment for Coll. Sys.; Hydrogen Peroxide & Ferrous Chloride (1) 2005/06 GMC/Chevrolet Canyon Extended Cab Pick-Up Construction P2-66-2 Construction P2-66-3 Construction J-77 & J-35-1 Construction P1-76 & P1-82 Construction P1-37 & SP2000-26 Construction P2-4 7-3 Construction SP-94 Construction J-33-1 Bleach Long Distance Telephone Service Meeting/Training Expense Reimbursement Loading Scales Quarterly Inspection & Certification for Pits. 1 & 2 Lab Parts & Supplies Temporary Employment Services Lab Parts & Supplies Specialty Gases Safety Supplies Professional Services -Part-Time Dig Alert Technician Manhole Frames & Covers Mechanical Parts & Supplies Filter Travel Services Publication Page 1 of 14 EXHIBIT B 1211212005 ... , Claims Paid From 11/16/05to11/30/05 Warrant No. 76394 76395 76396 76397 76398 76399 76400 76401 76402 76403 76404 76405 76406 76407 76408 76409 76410 76411 76412 76413 76414 76415 76416 76417 76418 76419 76420 76421 76422 76423 76424 76425 76426 76427 76428 76429 76430 76431 76432 76433 76434 76435 76436 76437 76438 76439 76440 76441 76442 Vendor American Society of Civil Engineers AMSA Amtech Elevator Services Appleone Employment Service Applied Industrial Technology Aquatic Bioassay and Consulting Labs, Inc. Aries Industries, Inc. Awards & Trophies Company Layne T. Baroldi Maria Becerra Deirdre E. Bingman Baker Tanks Basic Chemical Solutions, L.l.C. Bee Man Pest Control, Inc. Bell Pipe & Supply Co. Ben Meadows Company, Inc. Bird B Gone BMC Business Machines Consultants, Inc. Bush & Associates, Inc. County of Orange Cal Glass, Inc. California Recreation Company CWEA Membership CAPPO Conference Registration Carl Warren & Co. Carollo Engineers Coast Fire Equipment Coast Plumbing Cole Parmer Instrument Co. Columbia Analytical Services, Inc. Communications Performance Group, Inc. Computer Protection Technology, Inc. Consolidated Elect Distributors, Inc. Consolidated Plastics Company Consolidated Reprographics Consumers Pipe & Supply Co. Cooper Cameron Corporation Corelink Staffing Services, Inc. County Wholesale Electric Co. Crane Veyor Corp. CSMFO Sandra Schmidt Cummins Allison Corp. CWEA Membership Dapper Tire Co. DOB Engineering, Inc. Del Mar Analytical Department of Consumer Affairs Dezurik Water Controls DGA Consultants, Inc. H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05·06\Claims Paid Report -11-30·05 fin/210/lc Amount 980.00 450.00 1,399.92 17,107.66 63.96 785.00 184.88 33.89 985.80 12.90 148.88 571.20 5,142.89 337.00 110.59 53.05 148.32 420.00 16,066.00 909.09 306.76 4,156.00 287.90 330.00 1,038.70 9,943.37 4,976.16 780.00 1,838.97 1,230.00 4,560.00 9,862.50 38.79 79.41 122.75 73.85 1,517.68 4,166.92 444.96 3,248.00 50.00 137.92 100.00 1,081.26 2,000.00 1,004.00 125.00 1,423.29 11,023.50 De serf ption Membership Training Registration (Association of Metropolitan Sewering Agencies) Monthly Elevator Maintenance at Pits. 1 & 2 Temporary Employment Services Mechanical Parts & Supplies Whole Effluent Toxicity Testing CCTV Cables Awards & Trophies Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Tank Rentals Sodium Bisulfite & Sodium Hydroxide Pest Control Solenoid Valve Pocket Thermometers Bird Spider & Hardware for Ocean Monitoring Vessel Nerissa Multifunctional Copier/Scanner Maintenance Agreement Professional Services 7-41 Maint. Agreement -Repair/Installation of Base, Handheld & Vehicle Radios lab Equipment Service Boat Slip Rental Fees for Ocean Monitoring Vessel Nerissa Publication Contracts, Purchasing & Materials Div. Meeting Registration Insurance Claims Administrator Professional Services P2-66 Annual Fire Extinguisher Inspection & Servicing at Pits. 1 & 2 and Pump Stations Plumbing Services Pump Parts & Supplies Analysis of Wastewater, Industrial Wastewater & Biosolids Professional Services-Technical Writing 0 & M SOP Computer Batteries Maintenance Agreement Electrical Parts & Supplies Boat Supplies -Ocean Monitoring Vessel Nerissa Printing Services Plumbing Parts & Supplies Engine Supplies Temporary Employment Services Electrical Parts & Supplies Maintenance Agreement-Qtrly. Inspections, Certification & Quadrennial Testing Review Fee -GFOA Achievement Award for Financial Reporting for FY Ending 6/30/05 Accounting Equipment Maint. Agreement Membership (Calif. Water Environment Assoc.) Truck Tires Professional Services -Grant Management Analysis of Biosolids Membership Mechanical Parts & Supplies Professional Services -CCTV Data Evaluation & Support Page 2of14 EXHIBIT B 12/1212005 Claims Paid From 11/16/05to11/30/05 Warrant No. _V_e_n_d_or ______________________ ____ 76443 Dionex Corporation 76444 Dunn Edwards Corporation 76445 Kimberly A. Erickson 76446 Electro Time, Inc. Oba lnd'L Semiconductor 7644 7 Elsevier Science 76448 Employee Benefits Specialists, Inc. 76449 Employment Development Dept. 76450 Enchanter, Inc. 76451 ENS Resources, Inc. 76452 Environmental Compliance Inspection Svce. 76453 Environmental Microbiology Consulting 76454 Environmental Resource Association 76455 Environmental Sampling Supply, Inc. 76456 Ewing Irrigation Industrial 76457 Factory Express, Inc. 76458 Ferguson Enterprises, Inc. 76459 Fisher Scientific Company, L.L.C. 76460 Flo Systems, Inc. 76461 Forkert Engineering & Surveying, Inc. 76462 Franklin Covey 76463 Frasco Profiles 76464 Frys Electronics 76465 Ganahl Lumber Company 76466 Garratt Callahan Company 76467 Gerhardts, Inc. 76468 Gierlich Mitchell, Inc. 76469 Goldenwest Window Service 76470 Government Finance Officers Association 76471 Grainger, Inc. 76472 Greenleaf Industries 76473 Guarantee Records Management 76474 Michelle R. Hetherington 76475 Haaker Equipment Company 76476 Hach c/o Ponton Industries 76477 Harold Primrose Ice 76478 Harrington Industrial Plastics, Inc. 76479 Hasco Oil Co .• Inc. 76480 Hi Standard Automotive 76481 Home Depot 76482 Industrial Distribution Group 76483 Industrial Metal Supply 76484 Industrial Threaded Products, Inc. 76485 lnterocean Systems, Inc. 76486 Invensys Systems. Inc. 76487 JG Tucker and Son, Inc. 76488 Jays Catering 76489 Johnson & Associates, L.L.C. 76490 Johnstone Supply 76491 Kelly Paper H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report • 11 ·30·05 fin/210nc Amount 567.75 315.16 38.25 357.27 1,390.00 625.80 131.00 6,700.00 10,000.00 1,000.00 1,080.00 1,416.58 212.66 958.13 571.48 2,065.78 3,574.25 248.34 9,600.75 257.22 1,251.25 786.87 154.03 413.76 7,840.75 4,756.22 420.00 550.00 3, 104.21 4,525.00 245.07 982.26 360.71 85.19 60.00 3,401.29 568.86 766.33 1,566.32 6,223.55 869.48 3,928.10 7,476.08 1,919.13 36.97 3,547.53 500.00 458.64 227.20 Description Lab Parts & Supplies Paint Supplies Meeting/Training Expense Reimbursement Electrical Parts & Supplies Publication Reimbursed Prepaid Employee Medical & Dependent Care State Unemployment Tax Ocean Monitoring & Outfall Inspection & Maintenance Professional Services -Legislative Advocate Professional Services -Grease Interceptor Inspections -FOG Professional Services J-102 Lab Parts & Supplies Lab Parts & Supplies Landscape Irrigation Parts & Supplies Laminator Valves Lab Parts & Supplies Pump Parts & Supplies Surveying Services Various Locations -P1-76, 5-51, 5-52 & SARI Trunk Line Office Supplies Human Resources Background Checks Computer Supplies Lumber/Hardware Chemicals Spark Plugs -LSVB Engine Mechanical Parts & Supplies Roadway Maintenance Review Fee -GFOA Achievement Award for Financial Reporting for FY Ending 6/30/05 Mechanical Parts & Supplies Landscape Maintenance Off-Site Records Storage Meeting/Training Expense Reimbursement Misc. Vehicle, Parts, Repairs & Service Lab Parts & Supplies Ice For Samples Mechanical Parts & Supplies Grease Automotive Parts & Supplies Misc. Repair & Maintenance Material Mechanical Parts, Supplies & Tools Metal Inventory Fasteners Current Meter Maintenance Instrument Parts & Supplies Filters Meeting Expenses Professional Services -2005 Structural Adjustment -Market Survey Electrical Parts & Supplies Paper Page 3of14 EXHIBIT B 12/1212005 ., Claims Paid From 11/16/05to11/30/05 Warrant No. 76492 76493 76494 76495 76496 76497 76498 76499 76500 76501 76502 76503 76504 76505 76506 76507 76508 76509 76510 76511 76512 76513 76514 76515 76516 76517 76518 76519 76520 76521 76522 76523 76524 76525 76526 76527 76528 76529 76530 76531 76532 76533 76534 76535 76536 76537 76538 76539 76540 Vendor Kleinfelder, Inc. Knotts Berry Farm Labserve-Tech Lacrosse Footwear, Inc. Lee & Ro, Inc. Lexis Nexis Matthew Bender Liebert Cassidy LINJER Lucci's Gourmet Foods, Inc. Lynn R. Morgan Mag Trol, Inc. Material and Conlract Services MSC Applied Environmental Sciences McMaster Carr Supply Co. MCR Technologies, Inc. Medlin Controls Co. Mid West Associates Moodys Investors Service Morton Salt Motion Industries, Inc. MVA Architects NACE International National Plant Services, Inc. Neal Supply Co. New Horizons, C.L.C. of Santa Ana Newark Electronics Nextel Communications Neria Corporation NRG Thermal Services, L.L.C. Nu Way Laser Engraving 0 C Tanner Recognition Company OCB Reprographics Office Depot Business Services Div. Omnimark Instrument Corp. Onesource Distributors, Inc. Orange County Sanitation District Orange Fluid System Technologies, Inc. ORCO Construction Supply Oxygen Service Company Pacific Mechanical Supply Parker Supply Company Peerless Wiping Materials Co. PerkinElmer Las Pixelpushers, Inc. PL Hawn Company, Inc. Polydyne, Inc. Ponton Industries, Inc. Praxair Distribution, Inc. Prudential Overall Supply H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report -11-30-05 fin/210nc Amount 100.00 2,815.00 880.00 85.45 5,636.86 126.00 5,940.00 6,255.42 144.85 57.34 2,467.80 7,626.00 1,536.00 1,552.38 1,073.19 2,522.69 5,251.82 5,500.00 646.25 211.20 4,007.50 240.00 3,585.00 816.65 2,100.00 66.70 1,097.98 76.00 1,491.21 342.36 1,984.17 4,910.52 1,292.33 524.84 1,359.57 21,232.86 728.46 245.74 3,078.11 583.29 5, 123.48 560.30 1,206.53 950.00 2,648.58 22,892.27 6,705.41 45.43 8,066.72 Description Soils, Concrete & Other Materials Testing Reimbursable Employee Activity Expense Lab Instruments Calibration Services Lab Parts & Supplies Professional Services 5-49 & P2-47-3 Books & Publications Professional Service -Human Resources Professional Service -DART MO 9-22-99 Meeting Expense MeetingfTraining Expense Reimbursement Electrical Parts & Supplies Temporary Employment Services Outside Lab Quality Assurance -Invertebrate Specimens Mechanical Parts & Supplies Repairs & Maintenance Services Instrument Supplies Hoses COP Rating Maintenance Fees -Series 2000 COPs Salt Mechanical Parts & Supplies Professional Services-North County Yard Preferred Site Evaluation Membership Vacuum Truck Services Plumbing Supplies Training Registration Instrument Supplies Cellular Phones & Air Time Publication Mechanical Parts & Supplies Asset Tags Employee Service Awards Program Printing Service -MO 1/26/00 Office Supplies Instrument Calibration & Certification Services -Moisture Analyzer Electrical Parts & Supplies Worker's Comp. Reimb. Lab Parts & Supplies Marking Paint Lab Parts & Supplies Plumbing Supplies Flooring Repair & Maintenance Materials Janitorial Supplies Lab Parts & Supplies Temporary Employment Services Electrical Parts & Supplies Cationic Polymer MO 3-11-92 Instrument Parts & Supplies Lab Parts & Supplies Uniforms & Related Articles Page 4of14 EXHIBITS 12112/2005 Claims Paid From 11/16/05 to 11/30/05 Warrant No. Vendor 76541 Jamiann M. Questa 76542 George L. Robertson 76543 Rainbow Disposal Co. 76544 RD Instruments 76545 Red Wing Shoes 76546 RemedyTemp, Inc. 76547 RMS Engineering & Design, Inc. 76548 Rolls Royce Energy Systems, Inc. 76549 Roto Rooter Noc#11 76550 Royale Cleaners 76551 RPM Electric Motors 76552 RS Hughes Co., Inc. 76553 RSA Sutter Soil Products 76554 RTM Lighting & Electronics, Inc. 76555 Merrill F. Seiler 76556 Sancen Engineering, Inc. 76557 SBC 76558 SBC Long Distance 76559 SBC/MCI 76560 SC Fuels 76561 SCAP 76562 Scott Specialty Gases, Inc. 76563 Sea Bird Electronics, Inc. 76564 Sea ventures 76565 Seavisual Consulting, Inc. 76566 Shamrock Supply Co., Inc. 76567 Shureluck Sales & Engineering 76568 Skalar, Inc. 76569 SKC West, Inc. 76570 Smith Emery Company 76571 Smith Pipe & Supply 76572 Southern California Edison 76573 Southern California Fuse, Inc. 76574 Southern California Trane Service 76575 Southern Counties Lubricants 76576 Sparling Instruments, Inc. 76577 Spectrum Laboratory Products, Inc. 76578 Spex Certiprep, Inc. 76579 St. Croix Sensory, Inc. 76580 Stratus Environmental, Inc. 76581 Summit Steel 76582 Sun SRI 76583 Sunset Industrial Parts 76584 Systems Solution Company 76585 Mary S. Thompson 76586 Techno Coatings 76587 TekSystems 76588 Terminix International 76589 Tetra Tech, Inc. H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05·06\Claims Paid Report • 11-30-05 f!n121onc Amount Descri~tion 46.49 Meeting/Training Expense Reimbursement 120.00 Meeting/Training Expense Reimbursement 2,973.12 Trash Removal 950.00 Repairs & Maintenance Services -Current Meter 6,990.71 Safety Shoes 904.74 Temporary Employment Services 4,650.00 Engineering Services J-96 & Oxygen Plant Tank Floatation Investigation 595.82 Electrical Parts & Supplies 1,235.00 Drain Cleaning -Pit. 2 South Scrubber Complex 12.00 Dry Cleaning Services 478.41 Motor 499.41 Paint Supplies 1,575.84 Soil Materials 760.35 Electrical Parts & Supplies 12.04 Meeting/Training Expense Reimbursement 21.422.50 Construction -PVC Pipe Rehabilitation & Pump Out (3) Air Jumpers 1,624.46 Telephone Services 0.80 Long Distance Telephone Services 762.69 Telephone Services 6,250.01 Diesel Fuel 10.00 Environmental Compliance Services Division Meeting Registration 2,334.79 Specialty Gases 442.00 Lab Instruments Calibration Services 2,089.00 Ocean Monitoring 5,670.00 Professional Services -Strategic Process Studies 1, 190.58 Plumbing Parts & Supplies 1,307.46 Mechanical Parts & Supplies 789.05 Lab Parts & Instrument Repair & Maintenance Services 165.18 Lab Parts & Supplies 969.00 Soils, Concrete & Other Materials Testing 208.29 Landscape Irrigation Supplies 2,042.30 Power 303.28 Generator Fuse 7,168.00 Electrical Equipment Service Contract 4,024.54 Motor Oil 394.27 Instrument Parts & Supplies 231.68 Lab Parts & Supplies 488.66 Lab Parts & Supplies 3,150.00 Olfactometry Testing Services 3,515.00 Quarterly Monitoring of Auto Shop Groundwater 2,844.05 Metal 149.11 Lab Parts & Supplies 4,279.62 Mechanical Parts & Supplies 1,896.11 Repairs & Maintenance Services -Access Control/CCTV Security System 125.00 Meeting/Training Expense Reimbursement 1,160.00 Painting Services -Builder Shop Sliding Door 11,311.00 Temporary Employment Services 215.00 Pest Control 10,531.53 Professional Services 7-37 Page 5of14 EXHIBIT B 12/12/2005 ., Claims Paid From 11/16/05to11/30/05 Warrant No. Vendor 76590 The Orange County Register 76591 The Standard Insurance Company 76592 The Walking Man, Inc. 76593 Thompson Industrial Supply, Inc. 76594 Tonys Lock & Safe Service & Sales 76595 Tremco Incorporated 76596 Truck & Auto Supply, Inc. 76597 US Filter Corp. 76598 UC Regents 76599 Ultra Scientific 76600 Underground Service Alert of So. Calif 76601 The Unisource Corporation 76602 United Pacific Services, Inc. 76603 US Metro Group, Inc. 76604 US Plastic Corp. 76605 Valley Detroit Diesel Allison 76606 Van Air Systems, Inc. 76607 Varian, Inc. 76608 Verizon California 76609 Vernes Plumbing 76610 Vision Service Plan CA 76611 Vortex California 76612 VWR Scientific Products Corporation 76613 Waxie Sanitary Supply 76614 Weber Scientific 76615 WEF 76616 West Lite Supply Company, Inc. 76617 Western States Controls 76618 William Heath 76619 Wilson Electronics, Inc. 76620 Wirth Gas Equipment Co. 76621 Workplace Resource 76622 Xyon Business Solutions, Inc. 76623 Yale/Chase Materials Handling, Inc. 76624 24 Carrots 76625 California Bank & Trust 76626 Torrey Pines Bank 76627 Voided Check 76628 City of La Habra 76629 J R Filanc Construction 76630 Malcolm Pirnie, Inc. 76631 Occidental Energy Marketing, Inc. 76632 RBF Consulting 76633 Science Applications International 76634 Tule Ranch/Magan Farms 76635 US Peroxide, L.L.C. 76636 Weston Solutions, Inc. 76637 Woodruff Spradlin & Smart 76638 American Telephone & Telegraph Corp. H:\dept\fln\EXCEL.dta\220\APSHARE\Claims Paid Report\05·06\Claims Paid Report • 11 ·30·05 fin/210/lc Amount 631.14 2,323.69 525.00 17, 153.95 289.38 225.00 564.08 195.25 4,851.38 71.30 1,401.20 354.26 17,842.51 11,279.00 160.15 181.15 215.03 4,837.86 120.25 510.00 9,891.24 845.28 4,772.68 172.23 395.55 278.00 4,753.26 804.36 1,033.20 184.11 16,091.39 70.04 5,340.00 146.34 164.21 1,454.00 24,619.70 56,800.00 37,672.97 405,250.01 50,242.69 80,637.93 26,345.96 31,370.04 40,909.46 46,850.00 74,738.36 25.67 Description Notices &Ads Executive Disability Insurance Public Notice Printing & Mailing Services Various Projects Mechanical Parts & Supplies Locks & Keys Repairs & Maintenance Materials Automotive Supplies Service Agreement -DI Water Systems at Plants 1 & 2 Professional Services -Strategic Process Study Research Project Lab Parts & Supplies Membership -Underground Utility Identification/Notification Service Office Supplies Landscape Maintenance at Plants 1 & 2 and Pump Stations Janitorial & Floor Maintenance at Plants 1 & 2 Buckets & Lids Mechanical Parts & Supplies Filters Lab Parts & Supplies Telephone Services Service Contract -Testing & Cert. Backflow Devices at Pits. 1 & 2 & Pump Sta. Vision Service Premium Gate Repairs -Garfield Exit Gate & Ellis Gate Lab Parts & Supplies Janitorial Supplies Lab Parts & Supplies Membership -Water Environment Federation Electrical Parts & Supplies Instrument Parts & Supplies Meeting/Training Expense Reimbursement Electrical Parts & Supplies Cen Gen Transmitter Repairs & Maintenance Materials Temporary Employment Services Electrical Parts & Supplies Meeting Expenses Re Project 3-58 Construction J-33-1, Retention Construction P1-76, Retention Construction -Cooperative Projects Reimbursement Program Drain Repairs on Scrubbers 5 -8 & Media Repacking of (18) Scrubbers at Pits. 1 & 2 Professional Services P2-80 Natural Gas for CenGen/CoGen Engineering Services 2-41, 2-41-4, J-84, 5-51 & 5-52 Ocean Monitoring MO 6-8-94 Residuals Removal MO 3-29-95 Odor & Corrosion Control Treatment for Coll. Sys.; Hydrogen Peroxide & Ferrous Chloride Outside Laboratory Services -Core Ocean Monitoring Program Legal Services MO 7-26-95 Long Distance Telephone Service Page 6of14 EXHIBITS 1211212005 Claims Paid From 11/16/05 to 11/30/05 Warrant No. Vendor 76639 A. Paul Quick 76640 Albert Boisseranc 76641 Air Products & Chemicals 76642 Airgas Safety 76643 Alhambra Foundry Co .. Ltd. 76644 American Concrete Institute 76645 Association of Energy Engineers 76646 Basic Chemical Solutions 76647 Costa Mesa Sanitary District 76648 Carollo Engineers 76649 County of Orange 76650 Davids Tree Service 76651 Department of Child Support Services 76652 Eberhard Equipment 76653 Employee Benefits Specialists, Inc. 76654 Environmental Microbiology Consulting 76655 Court Order 76656 Express Lens Lab 76657 Ferguson Enterprises, Inc. 76658 Franchise Tax Board 76659 Frys Electronics 76660 Hillary E. Pomatto 76661 Intergraph Corporation 76662 Internal Revenue Service 76663 Intl. Union of Oper Eng. AFL CIO Local 501 76664 Irvine Ranch Water District 76665 J & B Auto Parts 76666 Jaime N. Sanchez 76667 Jeff Miller 76668 John Dodd 76669 Jamison Engineering Contractors, Inc. 76670 Jays Catering 76671 Court Order 76672 Marsha L. Amith 76673 Mohammad Ghods 76674 Invensys Systems, Inc. 76675 Mesa Consolidated Water District 76676 Mission Uniform Service 76677 Court Order 76678 National Bond & Trust 76679 OCB Reprographics 76680 OCEA 76681 Optic Software, Inc. 76682 Orange County Pumping, Inc. 76683 Orange County Sheriff 76684 Peace Officers Council of CA 76685 Ascom Hasler Mailing Systems 76686 PFE International, Inc. 76687 SBC H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05·06\Claims Paid Report • 11-30-05 fin/210nc Amount Descril!tion 361.78 User Fee Refund Regarding Septic Tanks 1,249.90 User Fee Refund Regarding Septic Tanks 24,500.00 0 & M Agreement Oxy. Gen. Sys. MO 8-8-89 249.03 Safety Supplies 3,154.14 Manhole Frames & Covers 535.00 Training Registration 175.00 Membership 18,048.20 Sodium Bisulfite & Sodium Hydroxide 18,994.99 Sewer User Fee for OCSD Transfer of Sewers 7,156.00 Professional Services P1-37 150.00 Wage Garnishment 1,825.00 Tree Maint. Service 300.00 Wage Garnishment 1,372.81 Tractor Repair 9,544.66 Reimbursed Prepaid Employee Medical & Dependent Care 2,700.00 Professional Services J-102 445.00 Wage Garnishment 2,295.62 Safety Glasses 21.56 Fuel Surcharge 50.00 Wage Garnishment 249.19 Computer Supplies 1,017.81 User Fee Refund Regarding Septic Tanks 5,909.01 Software Maint. Agreement 125.00 Wage Garnishment 4,578.39 Dues Deduction 42.49 Water Use 58.98 Auto Parts & Supplies 1,017.81 User Fee Refund Regarding Septic Tanks 1,017.81 User Fee Refund Regarding Septic Tanks 1,017.81 User Fee Refund Regarding Septic Tanks 6,057.31 Repairs & Maintenance Services -Memory Lane Siphon Line 211.56 Meeting Expenses 150.00 Wage Garnishment 1,017.81 User Fee Refund Regarding Septic Tanks 191.37 User Fee Refund Regarding Septic Tanks 1,535.55 Electrical Parts & Supplies 13.30 Water Use 239.17 Uniform Rentals 225.00 Wage Garnishment 2,420.38 U.S. Savings Bonds Payroll Deductions 84.58 Printing Service -MO 1 /26/00 641.29 Dues Deduction 5,858.00 Software Maintenance Agreement 975.00 Vacuum Truck Services 85.00 Wage Garnishment 1,593.00 Dues Deduction, Supervisors & Professionals 1,119.53 Meter Rental, Maintenance & Software -Mail Manager lntellitouch System 612.50 Equipment Service Agreement 774.58 Telephone Services Page 7of14 EXHIBITS 12112/2005 ,, Claims Paid From 11/16/05to11/30/05 Warrant No. _V_,e_n .... d .... o .... r ___________ _ 76688 SBC/MCI 76689 Shureluck Sales & Engineering 76690 Court Order 76691 So. Cal Gas Company 76692 Southern California Edison 76693 SWRCB Accounting Office 76694 The Orange County Register 76695 Thompson Industrial Supply, Inc. 76696 The Training Clinic 76697 Truck & Auto Supply, Inc. 76698 UC Regents 76699 United Way 76700 Verizon California 76701 Vemes Plumbing 76702 Village Nurseries 76703 Xerox Corporation 76704 Yolanda Huapaya 76705 Court Order 76706 Wayne W. Aegerter 76707 Richard S. Birdsell 76708 Thomas M. Blanda 76709 Michael D. Broyles 76710 Chris A. Cervellone 76711 James B. Clark 76712 James E. Colston 76713 Carla D. Dillon 76714 Mark A. Esquer 76715 Dean M. Fisher 76716 Charles E. Frey 76717 Tod E. Haynes 76718 Douglas Kanis 76719 Pamela A. Koester 76720 Vladimir A. Kogan 76721 Lilia Kovac 76722 Jesse J. Lechner 76723 Jagadish C. Oruganti 76724 Orange County Sanitation District 76725 Purvi R. Patel 76726 Ellen Ray 76727 Doug Rulison 76728 Douglas M. Stewart 76729 Orlando A. Tafolla 76730 Edward M. Torres 76731 Bobby L. Unsell 76732 Simon L. Watson 76733 Ryal L. Wheeler 76734 Bryan Willis 76735 Pierre Wong 76736 Dean K. Yokoyama H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05·06\Claims Paid Report-11-30-05 fin/210nc Amount 38.18 419.53 721.50 289.73 5,916.99 6,235.00 5,513.84 7,933.39 2,594.27 77.47 25.00 195.00 80.98 1,545.00 243.20 229.51 1,143.93 597.50 20.85 492.64 1,618.79 62.49 249.00 18.86 372.07 1,548.50 1,635.17 1,394.43 62.00 36.00 1,400.70 210.74 1,617.49 66.26 130.00 809.36 96.00 247.55 28.52 333.93 1,857.82 63.07 2,474.05 69.76 293.98 16.00 74.80 334.88 75.48 Description Telephone Services Mechanical Parts & Supplies Wage Garnishment Natural Gas Power Land Permit -Kings County Notices &Ads Mechanical Parts & Supplies On-Site Training -Communication Essentials & Managing Conflict Assertively Automotive Supplies Training Registration Employee Contributions Telephone Services Service Contract -Backflow Device Replacement Landscaping Supplies Toner Cartridges User Fee Refund Regarding Septic Tanks Wage Garnishment Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Petty Cash Reimb. Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Page 8of14 EXHIBITS 12/12/2005 ., Claims Paid From 11/16/05 to 11/30/05 Warrant No. _V...;e_n_d_o_r ------------ 76737 County Of Orange Auditor Controller 76738 Lynn Elliot and Dell 76739 Orange County Sanitation District 76740 Polydyne, Inc. 767 41 Aquarium of The Pacific 76742 Voided Check 767 43 Voided Check 767 44 Brown & Caldwell 76745 Camp Dresser & Mckee, Inc. 767 46 Carollo Engineers 76747 City of Fountain Valley 76748 lnnerline Engineering 76749 Jamison Engineering Contractors, Inc. 76750 Kemiron Companies, Inc. 76751 Lee & Ro, Inc. 76752 Malcolm Pirnie, Inc. 76753 MWH Americas, Inc. 76754 Orange County Water District 76755 Pioneer Americas, Inc. 76756 Polydyne, Inc. 76757 Sancon Engineering, Inc. 76758 Thompson Industrial Supply, Inc. 76759 Tule Ranch/Magan Farms 76760 UBS Financial Services, Inc. 76761 United Pumping Service 76762 US Metro Group, Inc. 76763 US Peroxide, L.L.C. 76764 ARB, Inc. 76765 Ken Thompson, Inc. 76766 Kiewit Pacific Co. 76767 Sancon Engineering, Inc. 76768 Union Bank of California 76769 Wells Fargo Bank Mac C7300-012 76770 LA Chemical 76771 AW Chesterton 76772 Aanderaa Instruments 76773 Air Products & Chemicals 7677 4 Airgas Safety 76775 Alhambra Foundry Co., Ltd. 76776 Aquarium Doctor 76777 Aquatic Bioassay And Consulting Labs, Inc. 76778 Archie Ivy, Inc. 76779 ARK Technologies 76780 ASMS Conference 76781 AWSI 76782 Basic Chemical Solutions 76783 Battery Specialties 76784 Bedford Industries, Inc. 76785 Bee Man Pest Control, Inc. H:\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report· 11-30-05 fin/210/lc Amount 1,725.00 2,374.91 1,781.69 24,644.23 167.30 28,743.52 104,915.99 87,951.26 28,244.51 33,347.25 34,985.00 75,981.68 40,503.74 165,168.24 40,643.87 51,670.67 150,387.35 34,801.35 57,870.00 27,859.06 315,623.97 26,306.88 26,887.52 29,222.50 52,725.86 442,323.90 306,582.75 537,300.00 103,734.90 49,147.10 59,700.00 2,585.48 6,077.34 2,872.00 24,500.00 1,703.60 2,880.16 172.95 1,130.00 4,338.00 8,642.25 65.00 216.00 16,333.50 179.99 6,460.00 150.00 Description Administrative Fee -Adjustments to Property Tax Bills Employee Computer Loan Program Petty Cash Reimb. Cationic Polymer MO 3-11-92 Reimbursable Employee Activity Expense Professional Services CMOM/WDR Program Engineering Service J-71-8 Professional Services P2-66 Water Use Video Inspections of Sewerline Segments for Damage, lnfilitration & Illegal Connections Repair & Maintenance Services -Gates Ferric Chloride MO 9-27-95 Professional Services 5-51 & 5-52 Professional Services 11-26 & J-79 Professional Services J-101 GAP Water Use Sodium Hypochlorite Cationic Polymer MO 3-11-92 Construction -Manhole Rehabilitation Program Mechanical Parts & Supplies Residuals Removal MO 3-29-95 Remarketing Fee -1992 Series Advanced Refunding COPs Pumping Service Janitorial & Floor Maintenance at Plants 1 & 2 Odor & Corrosion Control Treatment for Coll. Sys.; Hydrogen Peroxide & Ferrous Chloride Construction 7-36 & 7-41 Construction 2-41-48 Construction 5-51 & 5-52 Construction 7-21 Construction 7-41, Retention Construction 5-52, Retention Bleach Mechanical Parts & Supplies Instrument Repairs & Maintenance Services -Oceanographic Sensors O & M Agreement Oxy. Gen. Sys. MO 8-8-89 Safety Supplies Manhole Frames & Covers Human Resources Aquarium Service Whole Effluent Toxicity Testing Street Cleaning, Striping & Installation of Reflectors Programming Services Membership Department of Transportation Program Management & Testing Sodium Bisulfite & Sodium Hydroxide Batteries Machinery -Oberg Filter Crusher Pest Control Page 9of14 EXHIBITB 12112/2005 ·-.i Claims Paid From 11/16/05 to 11/30/05 Warrant No. 76786 76787 76788 76789 76790 76791 76792 76793 76794 76795 76796 76797 76798 76799 76800 76801 76802 76803 76804 76805 76806 76807 76808 76809 76810 76811 76812 76813 76814 76815 76816 76817 76818 76819 76820 76821 76822 76823 76824 76825 76826 76827 76828 76829 76830 76831 76832 76833 76834 Vendor Ben Meadows Company, Inc. BNI Building News Calif Municipal Treasurers Assn. California Hazardous Services, Inc. California Recreation Company Campbell Window Tinting Cardlock Fuel Systems, Inc. Carl Warren & Co. Casual Gourmet Cell2Cell Charles P. Crowley Co. Cingular Wireless Coast Plumbing Columbia Analytical Services, Inc. Compressor Components of California Consolidated Elect Distributors, Inc. Consolidated Plastics Company Consumers Pipe & Supply Co. Corporate Express Corporate Image Maintenance, Inc. County of Orange Auditor Controller County of Orange Auditor Controller CR&R, Inc. Crane Veyor Corp. CS-AMS CO Culligan of Orange County CWEA Membership Davids Tree Service Davidson Instruments, Inc. Dean Technology dba CKE Dennis Greenberger, Ph.D. Dunn Edwards Corporation Employers Group EBW Electronics Ecology Control Industries Electronic Recruiting Exchange, Inc. Emerging Business Solutions Employers Group Enchanter, Inc. ENS Resources, Inc. Fedex Corporation Ferguson Enterprises, Inc. Fisher Scientific Company L.L.C. Flat & Vertical, Inc. Flo Systems, Inc. Foodcraft Coffee & Refreshment Services Forensic Analytical Specialties Forkert Engineering & Surveying, Inc. Fountain Valley Rancho Hand Wash H:\depl\fln\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Clalms Paid Report -11-30-05 fln/210/lc Amount 136.75 331.13 100.00 3,440.83 2,535.00 323.00 932.98 299.06 110.39 46.30 4,092.38 17,634.93 975.00 11,760.00 7,499.40 552.39 399.27 2,554.39 5,892.12 168.00 68.00 103.00 2,205.00 1,899.33 1,618.59 42.80 200.00 5,175.00 1,640.00 507.55 375.00 637.19 1, 168.00 125.07 8,536.45 1,095.00 5,386.15 500.00 2,700.00 10,000.00 1,285.22 63.21 4,477.89 196.00 13,991.67 962.46 30.00 1,310.70 956.00 Description Lab Parts & Supplies Publication -International Codes CD & Uniform Plumbing Codes Membership Underground Storage Tank Repairs -SB989 Compliance Boat Slip Rental Fees for Ocean Monitoring Vessel Nerissa Window Tinting Modifications to Purchasing Bldg. Fuel Card Program -District Vehicles & Monitoring Vessel Insurance Claims Administrator Meeting Expenses Phones & Accessories Mechanical Parts & Supplies Wireless Services Plumbing Maintenance & Repairs Analysis of Wastewater, Industrial Wastewater & Biosolids Repairs & Maintenance -LSVB Pilot fuel Check Valves Electrical Parts & Supplies Boat Supplies -Ocean Monitoring Vessel Nerissa Plumbing Parts & Supplies Office Supplies Custodial Services Spec. No. 9899-09 Encroachment Permits -2-41-4 Encroachment Permits -5-58 & 7-32-1 Container Rentals Overhead Crane Repairs Mechanical Parts & Supplies Maint. Agreement -Cen Gen Water Softener System Membership (Calif. Water Environment Assoc.) Tree Maint. Service Test & Repair Fiber Optic Pressure Sensors Surge Protector Professional Services -Fit for Duty Examination Paint Supplies On-Site Training -Conducting Effective Interviews Electrical Parts & Supplies Hazardous Waste Disposal Training Registration Software Support -Magic Service Desk Suite-Express Maint. On-Site Training -Effective Meetings Ocean Monitoring & Outfall Inspection & Maintenance Professional Services -Legislative Advocate Freight Services Valve Lab Parts & Supplies Core Drilling Inspection, Evaluation & Repairs -Lido Pump Station Meeting Supplies Asbestos Analyses & Microscopy Engineering Services P1-76 Vehicle Washing & Waxing Services Page 10of 14 EXHIBIT B 12/12/2005 Claims Paid From 11/16/05to11/30/05 Warrant No. 76835 76836 76837 76838 76839 76840 76841 76842 76843 76844 76845 76846 76847 76848 76849 76850 76851 76852 76853 76854 76855 76856 76857 76858 76859 76860 76861 76862 76863 76864 76865 76866 76867 76868 76869 76870 76871 76872 76873 76874 76875 76876 76877 76878 76879 76880 76881 76882 76883 Vendor Franklin Covey Frys Electronics City of Fullerton Ganahl Lumber Company Gerhardts, Inc. Golden State Water Company Grainger, Inc. Graybar Electric Company Great Western Sanitary Supplies H Fontaine, ltd. Hardy Diagnostics Harold Primrose Ice Hill's Boat Service Home Depot Hub Auto Supply LEEE Institute of Electrical & Electron Industrial Distribution Group Industrial Metal Supply Industrial Threaded Products, Inc. Jays Catering J L Wingert Company JWC Environmental Hardat S. Khublall Kiesel Environmental Lab Kings County Tax Collector Lehigh Valley Safety Supply Co., Inc. Lifecom Safety, Inc. LINJER Lorman Education Services Margate Construction, Inc. McJunkin Corporation Mcmaster Carr Supply Co. Medlin Controls Co. Mid West Associates Morton Salt MSA c/o Geoff Cobbett NALCO Company Neal Supply Co. New Horizons, C.L.C. of Santa Ana Newark Electronics Nextteq, L.L.C. The Norco Companies NRG Thermal Services, L.L.C. Office Depot Business Services Div. OMNI Western Incorporated OMRON IDM Controls, Inc. Onesource Distributors, Inc. Orange County Tax Collector Orange County Vector Control District H:\depl\fln\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report· 11·30-05 fin/210nc Amount 610.19 3.22 155.50 517.20 182.06 85.44 3,060.64 327.23 63.79 3,000.84 831.08 120.00 638.62 698.53 250.90 177.00 1,432.31 99.48 18.25 537.31 2,388.82 9,897.92 104.71 590.00 11,840.11 202.46 1,021.73 5,426.57 279.00 1,298.00 3,545.53 1,570.53 2,845.70 24,865.88 288.28 85.00 10,681.47 901.05 160.00 334.71 468.42 335.72 3,942.36 909.56 76.93 1,649.89 3,501.35 1,256.54 183.51 Description Office Supplies Computer Supplies Water Use Lumber/Hardware Spark Plug Wire Water Use Mechanical Parts & Supplies Electrical Parts & Supplies Janitorial Supplies Fasteners Lab Parts & Supplies Ice For Samples Engine Oil Change Service -Ocean Monitoring Vessel Nerissa Misc. Repair & Maintenance Material Vehicle Parts & Supplies Membership Mechanical Parts, Supplies & Tools Metal Mechanical Parts & Supplies Meeting Expenses Pump Mechanical Parts, Supplies & Repairs Meetingff raining Expense Reimbursement Outside Laboratory Services Property Taxes Mobile Safety Shoe Service Specialty Gases Professional Service -DART MO 9-22-99 Training Registration Pump Mechanical Parts & Supplies Safety Locks & Keys Instrument Supplies Pump Supplies Salt Membership Anionic Polymer Plumbing Supplies Training Registration Electrical Parts & Supplies Pumps Mail Delivery Service Plumbing Parts, Supplies & Repairs Office Supplies Tools Instrument Parts & Supplies Electrical Parts & Supplies Special Assessment on RA 15 Property -APN #048-131-10 Pest Control Page 11of14 EXHIBITS 12/1212005 Claims Paid From 11/16/05 to 11/30/05 Warrant No. Vendor 76884 Orange Fluid System Technologies, Inc. 76885 Oxygen Service Company 76886 Pacific Mechanical Supply 76887 Pacific Parts & Controls 76888 Parkhouse Tire, Inc. 76889 PARMA 76890 Parsons Water & Infrastructure, Inc. 76891 PBS&J 76892 PCG Industries 76893 PCS Express, Inc. 76894 PERMASEAL 76895 Pixelpushers, Inc. 76896 PL Hawn Company, Inc. 76897 Plumbers Depot, Inc. 76898 Power Measurement USA, Inc. 76899 Prima Public Risk Management Assoc. 76900 Primary Source Office Furnishings, Inc. 76901 Printerguy 76902 Prudential Overall Supply 76903 PSB Industries 76904 R L Abbott & Associates 76905 RBF Engineers 76906 Red Wing Shoes 76907 Restek Corp. 76908 Retrofit Parts & Components, Inc. 76909 RM Automation c/o RM Controls 76910 RMS Engineering & Design, Inc. 76911 Rolls Royce Energy Systems, Inc. 76912 RPM Electric Motors 76913 RS Hughes Co., Inc. 76914 Saddleback Materials Co., Inc. 76915 SBC 76916 SBC Long Distance 76917 SBC/MCI 76918 South Coast Environmental Co. 76919 Schiff Associates 76920 Scott Specialty Gases, Inc. 76921 Scottel Voice & Data, Inc. 76922 City of Seal Beach Finance Dept. 76923 SETAC 76924 Seton Name Plate 76925 Sewer Equipment Company of America 76926 Shureluck Sales & Engineering 76927 Siemens Process Instrumentation 76928 Sigma Aldrich, Inc. 76929 Smith Pipe & Supply 76930 Southern California Edison 76931 Sparkletts 76932 Specialized Environmental, Inc. H:\dept\fln\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report -11-30-05 fln/210/lc Amount Description 2,283.59 Plumbing Parts & Supplies 1,890.53 Specialty Gases 987.38 Plumbing Supplies 1,576.33 Computer Software/Hardware 2,598.68 Tires 275.00 Accounting Division Meeting Registration 14,123.62 Professional Services J-35-2 7,803.66 Professional Services 3-52 1,650.00 Pump Repairs 35.50 Courier Service 449.96 Lube Oil 2,590.00 Professional Services -Web-Based On-Line Job Application & Tracking System 982.87 Electrical Parts & Supplies 855.89 Collection Tools 3,631.18 Instrument Parts & Supplies 310.00 Membership 3,245.43 Office Furniture 3,535.37 Printer Maintenance 3,243.68 Uniforms & Related Articles 4,042.00 Condenser 3,000.00 Kern County Biosolids Consulting Services 664.35 Engineering Services 7-22-1 537.21 Safety Shoes 210.98 Lab Parts & Supplies 789.61 Mechanical Parts & Supplies 47.32 Instrument Supplies 790.00 Engineering Services P2-66-3 7,149.83 Repairs & Maintenance Services -Engine No. 4 4,387.99 Repairs & Maintenance Services -Motor 122.56 Paint Supplies 331.40 Sand 1,298.30 Telephone Services 633.76 Long Distance Telephone Services 2,690.05 Telephone Services 18, 191.23 Cen Gen Emissions Testing Service 24,187.74 Engineering Services J-106 5,580.51 Specialty Gases 2,284.80 Telephone System Maintenance 130.76 Water Use 160.00 Membership 934.57 Traffic Signs 563.13 Hose Guides 1,906.41 Mechanical Parts & Supplies 954.94 Instrument Parts & Supplies 146.09 Mechanical Parts & Supplies 87.91 Landscape Irrigation Supplies 862.64 Power 1,840.53 Drinking Water/Cooler Rentals 4,550.00 Environmental Abatement Services Page 12of14 EXHIBIT B 12/12/2005 .. .,, Claims Paid From 11/16/05to11/30/05 Warrant No. Vendor 76933 Speedo Electric, Inc. 76934 St Croix Sensory, Inc. 76935 Summit Steel 76936 Sunset Ford 76937 Sunset Industrial Parts 76938 Technical Service Group, Inc. 76939 Terminix International 76940 Terminix International 76941 Time Warner Communication 76942 Tonys Lock & Safe Service & Sales 76943 Townsend Public Affairs 76944 The Training Clinic 76945 Truck & Auto Supply, Inc. 76946 US Filter/Polymetrics, Inc. 76947 U Line 76948 UC Regents 76949 The Unisource Corporation 76950 UNIVARUSA 76951 US Postal Service AMS TMS 76952 Valley Detroit Diesel Allison 76953 Varnes Plumbing 76954 Village Nurseries 76955 Vortex Industries, Inc. 76956 VWR Scientific Products Corporation 76957 The Wackenhut Corporation 76958 Waco Filter 76959 The Wall Street Journal 76960 Wally Machinery And Tool Supply, Inc. 76961 West Lite Supply Company, Inc. 76962 Western City 76963 Western States Controls 76964 Wright Way Developments 76965 1-800-Conference(R) 76966 24 Carrots 76967 J R Filanc Construction 76968 Steve P. Rados, Inc. 76969 Union Bank Of California 76970 Matt Adams 76971 Marian M. Alter 76972 Layne T. Baroldi 76973 Jie K. Chang 76974 Martin G. England 76975 Victoria L. Francis 76976 James R. Harris 76977 Dale 0. Henderson 76978 Michelle R. Hetherington 76979 Patricia L. Jonk 76980 Douglas Kanis 76981 Theodore M. Mauter H :\dept\fin\EXCEL.dta\220\APSHARE\Claims Paid Report\05-06\Claims Paid Report -11-30-05 fin/210nc Amount Descrietion 28.37 Electrical Repairs & Maintenance Services 630.00 Olfactometry Testing Services 3,406.41 Metal 91.64 Vehicle Parts & Service 136.58 Mechanical Parts & Supplies 1,381.60 SCADA System VAX Service Agreement 870.00 Pest Control 500.00 Pest Control 51.07 Cable Services 918.45 Locks & Keys 5,000.00 Legislative & Executive Advocate for Grant Funding 5,140.00 On-Site Training -Managing Anger & Conflict In the Workplace 41.43 Automotive Supplies 830.02 Service Agreement -DI Water Systems at Plants 1 & 2 1,605.38 Plastic Bags 675.00 Training Registration 376.47 Office Supplies 1,271.45 Chlorine 5,000.00 Postage 1,002.70 Filter Housing Element & Filters 4,630.00 Service Contract -Replacement, Testing & Cert. Backflow Devices 19.56 Landscaping Supplies 289.95 Door Repair 1,233.72 Lab Parts & Supplies 9,001.01 Security Guards 1,838.04 Filter Element -LSVB 377.13 Publication 650.92 Mechanical Parts, Supplies & Tools 7,078.87 Electrical Parts & Supplies 63.00 Subscription 4,490.78 Electrical Parts & Supplies 435.00 Repairs & Maintenance Services -ACRA Mill Model 606.96 Telephone Conference Calls 582.02 Meeting Expense -5-53, P1-101 & 5-53 9,372.40 Construction FE02-88 21,336.30 Construction 1-2-4 2,370.70 Construction 1-2-4, Retention 80.00 Meeting/Training Expense Reimbursement 6.79 Meeting/Training Expense Reimbursement 3,353.05 Meeting/Training Expense Reimbursement 926.47 Meeting/Training Expense Reimbursement 1,147.09 Meeting/Training Expense Reimbursement 1,666.71 Meeting/Training Expense Reimbursement 787.61 Meeting/Training Expense Reimbursement 533.48 Meeting/Training Expense Reimbursement 366.75 Meeting/Training Expense Reimbursement 156.12 Meeting/Training Expense Reimbursement 400.00 Meeting/Training Expense Reimbursement 190.00 Meeting/Training Expense Reimbursement Page 13of14 EXHIBIT B 1211212005 -,. Warrant No. _V~e~n~d_or ______________________ ~ 76982 Anissa C. Morgenstern 76983 James D. Niswonger 76984 Fred J. O'Brien 76985 Rodney K. Petersen 76986 Jeffrey T. Reed 76987 Roy J. Reynolds 76988 George L. Robertson 76989 Ken A. Sakamoto 76990 Wendy T. Sevenandt 76991 Douglas M. Stewart 76992 Lisa L. Tomko 76993 Paula A. Zeller 76994 County of Orange PFRD Geomatics Total Accounts Payable -Warrants Payroll Disbursements 31738 -31821 Employee Paychecks 31822 -31828 Employee Paychecks 118954 -119505 Direct Deposit Statements Total Payroll Disbursements Wire Transfer Pavments OCSD Payroll Taxes & Contributions US Bank Total Wire Transfer Payments Total Claims Paid 11/16/05-11/30/05 Claims Paid From 11/16/05 to 11/30/05 Amount 971.38 633.12 678.19 170.00 897.70 16.00 328.32 1,206.36 696.04 133.71 1,148.06 1,881.89 100.00 $ 17,056,238.12 $ 144,704.35 11,174.60 1,143,100.54 $ 1,298,979.49 $ 650, 193.61 251,937.26 $ 902,130.87 $ 19,257,348.48 Description Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Meeting/Training Expense Reimbursement Encroachment Permit P1-82 Biweekly Payroll 11 /23/05 Retros, Accrual Payout & Termination Payroll 11/17/05 Direct Deposit Statements 11/23/05 Biweekly Payroll 11 /23/05 Series 2000 A & B Refunding COPs November Interest Payment H:\dept\fin\EXCEL.dta\220\APSHARE\Clalms Paid Report\05·06\Claims Paid Report· 11-30-05 fin/210nc Page 14of14 EXHIBITS 1211212005 ,,,.... --~I BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 12/21/05 AGENDA REPORT Item Number Item Number 9(a) Orange County Sanitation District FROM: Robert Ghirelli, D. Env., Director of technical Services Department Originator: Edward Torres, Environmental Compliance Services Manager SUBJECT: Exchange of Oxides of Sulfur (SOx) Air Emission Reduction Credits for Oxides of Nitrogen (NOx) or Carbon Monoxide (CO) Air Emission Reduction Credits GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to complete an air pollutant emission reduction credit exchange with Natsource LLC for the exchange of up to 76 pounds per day of SOx with an equivalent amount of pounds per day of NOx or CO according to the market price. SUMMARY • On April 27, 2005 the Board authorized the General Manager to negotiate and complete a transaction with Natsource LLC (an independent broker of air emission reduction credits) for the exchange of up to 130 pounds per day District owned SOx emission reduction credits (ERCs) for NOx banking. • Natsource was able to exchange only a portion of the total available SOx and on September 14, 2005 the South Coast Air Quality Management District (SCAQMD) approved the transfer of 54 pounds per day of District's SOx for 54 pounds per day of NOx ERCs. • Natsource has recently found another exchange option for 46 pounds per day of the remaining 76 pounds per day SOx for an equivalent amount per day of CO in approximately a ratio of 2: 1 . • As of December 7, 2005 the last traded price for SOx was $15,000 per pound per day and for CO was $7,000 per pound per day. This means that this exchange would be better than the 2: 1 ratio in the District's favor and resulting in a net increase in ERG value to the District of $10,000. The actual transaction may change slightly as these prices vary with the market. • As for the previous transaction through Natsource, the company seeking SOx ERCs has agreed to pay the 3.5% broker commission for this transaction. • Staff will continue to work with Natsource to exchange the remaining SOx ERCs for either NOx or CO ERCs at the best available market price. C:\Oocuments and Settings\kawai\Local Settings\T emporary Internet Files\OLK72~1em 9(a) Natsource LLC.doc Revised: 120705 Page 1 PRIOR COMMITTEE/BOARD ACTIONS The Board authorized the General Manager to negotiate and complete a transaction through Natsource LLC for the exchange of up to 130 pounds per day of District owned SOx emission reduction credits for up to 130 pounds per day of NOx on April 27, 2005. PROJECT/CONTRACT COST SUMMARY There is a SCAQMD filing fee of about $2,000 BUDGET IMPACT D This item has been budgeted. (Line item: ) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. [gJ Not applicable (information item) ADDITIONAL INFORMATION An emission reduction credit (ERG) is a credit granted upon request by an emission source that voluntarily reduces emissions beyond required levels of control. An ERG represents the legal ability to emit regulated pollutants in an amount equal to the quantity specified when the ERG was granted. ERCs may be sold, leased, banked for future use, or traded in accordance with applicable regulations established by SCAQMD. The District purchased ERCs in the late 1980's when over 20 smaller internal combustion engines were replaced with the current central generation system engines at both treatment plants. ERCs in excess of what was needed were purchased and are currently owned by the District. An inventory of our ERCs is listed below: • Reactive Organic Gas (ROG) -688.5 pounds per day • Carbon monoxide (CO) -132 pounds per day • Oxides of Sulfur (SOx) -101 pounds per day • Oxides of Nitrogen (NOx) -54 pounds per day • Particulate Matter (PM) -1 pound per day The District currently owns 101 pounds per day of SOx ER Cs. Based upon worse-case expansion of our central generation system to meet future power demands, only 25 pounds per day of SOx ERCs will be required. This leaves up to 130 pounds per day of SOx ERCs that could be traded or sold. Under this same worse-case scenario, it has been estimated that the District would need approximately 200 pounds per day of both NOx and CO ERCs. For this reason, exchanging the remnant SOx for either additional NOx or CO makes good business sense. C:\Documents and Settlngslkawaillocal Settings\ Temporary Internet Files\OLK72\llem 9(a) Nalsource LLC.doc RevlSed: 120705 Page2 V(jl ALTERNATIVES No action would mean not taking advantage of the current SOx ERCs owned by the District and exchanging these by increasingly needed NOx and CO ERCs. CEQA FINDINGS NIA ATTACHMENTS None C:\Documents and Settings\kawai\Local Settings\Temporary Internet Files\OLK72\ltem 9(a) Natsource LLC.doc Revised: 120705 Page3 DRAFT MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, November 16, 2005, at 5 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, November 16, 2005 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: Steve Anderson, Chair Jim Ferryman, Vice Chair Carolyn Cavecche, Chair, OMTS Committee Darryl Miller, Chairman, FAHR Committee Tod Ridgeway, Chairman, PDC Committee Jim Silva, County Supervisor Directors Absent: OTHERS PRESENT: Bradley R. Hagin, General Counsel Director Roy Moore Don Hughes Tom Dawes Richard Haimann, MWH George Basye, AERA Energy (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS STAFF PRESENT: Bob Ghirelli, Acting General Manager Nick Arhontes, Director of Regional Assets and Services David Ludwin, Director of Engineering Jim Herberg, Director of Operations and Maintenance Patrick Miles, Director of Information Technology Lorenzo Tyner, Director of Financerrreasurer Gail Garrett, Committee Secretary Sonja Morgan. Principal Public Information Specialist Jim Burrer, Engineering Supervisor John Linder, Engineering Manager Ryal Wheeler, Maintenance Supervisor Juanita Skillman, Records Management There were no comments by any member of the public. (4) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes for the meeting held on October 26, 2005, and the special meeting held on October 28, 2005 were approved as drafted. \ Minutes of the Steering Committee 1~ Page 2 November 16, 2005 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Steve Anderson announced that OCSD and OCWD will receive the 2005 Governor's Environmental & Economic Leadership Award for Ecosystem & Watershed Stewardship for GWRS on November 22 in Sacramento. The Water Environment Federation (WEF} presented its prestigious Collection Systems Manager of the Year Award on November 1 to Nick Arhontes at the WEFTEC 2005 Annual Conference held in Washington, D.C. OCSD has also received the 2005 Public Sector Achievement Award from the California State Assembly for participating in the Santa Ana Sucker Fish Conservation Program. A presentation on "Fats, Oils and Grease (FOG} Control" will be made by OCSD staff at the Orange County Coastal Coalition meeting at the Newport Beach Public Library on November 17, at 9:00 a.m. Information packets were handed out for the 2006 CASA Mid-Year Conference at the Indian Wells, January 18 through January 21. If Directors plan to attend, please let Gail Garrett know by December 10. State Senator John Campbell was detained in Washington, DC -staff will invite him to the December 21 meeting. Finally, Chair Anderson announced the standing committee meeting dates for December. The CIP Oversight Committee will meet on Thursday, December 15. (6) REPORT OF THE GENERAL MANAGER Acting General Manager Bob Ghirelli informed that steps have been taken by Human Resources with regard to the staff letter that was circulated to the Board last month. As a result of the article about male fish with elevated levels of egg-shell protein, staff will present to the OMTS and GWRS committees a briefing to better understand this phenomenon. Director Cavecche suggested offering a lab tour to columnist Gordon Dillow. Dr. Ghirelli provided an update on the Inland Empire Utility Agency (IEUA} regional biosolids land procurement in Chino. A 45-day option agreement with a $100,000 refundable deposit on the 45 acre parcel of land will allow the District to complete a due diligence report prior to making the decision whether to go into escrow. Jim Herberg provided handouts and updated committee members on the level of treatment provided to maintain effluent quality as close to 30/30 as possible. He discussed the increase in operational costs resulting from rising costs of chemicals, energy required to maintain this level of treatment, and disposal of biosolids. He requested direction on whether to explore savings options. Director Cavecche directed Mr. Herberg to bring to the OMTS Committee a full plan to 2012, outlining cost savings as well as any possible impacts that cutting back on the level of treatment would have on the environment and rate payers. Minutes of the Steering Committee Page 3 November 16, 2005 (7) REPORT OF GENERAL COUNSEL General Counsel Brad Hagin provided a brief update on the State Water Resources Control Board's upcoming statewide requirements for wastewater collection systems. He stressed the importance of system owners to have affirmative defense language and to participate in the upcoming public comment period. CASA, SCAP and OCSD staff are also following and participating in this activity. The State Board may adopt the new requirements in January. (8) DISCUSSION ITEMS (Items A-F) A. California State Assembly Bill 1234 Dr. Ghirelli provided an update on Assembly Bill 1234. Staff will be working with California Special Districts Association (CSDA) and CASA to develop a program that will comply with the new required ethics training, and eliminate training that is provided through Directors' cities. B. Reimbursement Agreement for City of Placentia Directors concurred that the General Manager's recommendation for a five-year pilot project to provide assistance to the City in improving their sewer system managements program would be of mutual benefit. A reimbursement agreement, in a form acceptable to General Counsel, will be developed. The item will be brought to the December OMTS for action. C. AERA Master Planned Community Equivalent Annexation Fees David Ludwin introduced George Basye, AERA Energy, and Tom Dawes, consultant to AERA Energy. Both he and Jim Burrer provided additional information requested by Directors at the prior Steering Committee meeting on sewer capacity in the project area and explained the nexus between the annexation fees and Sanitation District costs. The golf course lands playable areas are now included in the initial annexation fee payment estimate. Staff was directed to (1) prepare an Out of Service Area Sewer Service Agreement for the AERA Master Planned Community Development deferring payment of annexation fees for natural open spaces until they are developed, and (2) propose revisions to Ordinance No. OCSD 21 to cover the concept and allow the collection of these fees for out-of-area sewerage service agreements, and bring to the FAHR and Steering Committees. D. Legislative Consultant Contracts After brief discussion, staff was directed to pull this item to provide additional information and bring it to the December Steering and Board. Directors requested a listing of consultants' accomplishments for 2005 as well as specific goals for 2006, and suggested that members meet with lobbyists next year to brain storm the following year's goals. Directors also requested reports for the weekly Legislative Advocacy teleconference meetings. E. The Agenda Items scheduled to be reviewed by the Board's working committees in December were reviewed. ' Minutes of the Steering Committee Page4 November 16, 2005 F. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. (9) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY David Ludwin said the December 15 CIP Oversight Ad Hoc Committee workshop will provide information to Committee members on all of the CIP projects, construction costs, and their effects on user rates and COP borrowing, as well as future planning efforts by staff, to facilitate discussion with the Board regarding the capital program budget. Director Miller requested staff include "what if' scenarios in the workshop to gain understanding of how individual projects affect rates and borrowing General Counsel advised that the CIP Oversight Committee is a standing committee and should be identified as such. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, December 21, 2005 at 5 p.m. The next Board Meeting is scheduled for Wednesday, December 21, 2005 at 7 p.m. (13) CLOSED SESSION The Committee convened at 6:20 p.m. in Closed Session, pursuant to Section 54957(B)(1), to discuss appointment of interim General Manager position. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957 .2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:25 p.m., the Committee reconvened in regular session. (14) ADJOURNMENT \ Minutes of the Steering Committee Page 5 November 16, 2005 The Chair declared the meeting adjourned at 6:25 p.m. Submitted by: L~G~ Gail Garrett Steering Committee Secretary H:ldepl1agenda\Sleering Commirtee\04\SC Minutes Form.5.doc . • STEERING COMMITTEE Meeting Date To Bd. of Dir. 12/21/05 12/21/05 AGENDA REPORT Item Number Item Number 8(a) Orange County Sanitation District FROM: Robert P. Ghirelli, D.Env., Director of Technical Services Originator: Karen I. Baroldi, Senior Environmental Specialist SUBJECT: LEGISLATIVE AGENDA -2006 LEGISLATIVE SESSION GENERAL MANAGER'S RECOMMENDATION 11(b) Approve the 2006 Legislative Agenda and authorize staff to take action on legislation consistent with the policy statements contained in the Legislative Agenda. SUMMARY The Orange County Sanitation District (OCSD) recognizes the need to protect its interests and the interests of its ratepayers through legislative advocacy at the federal, state and local levels. In order to be effective in this effort, OCSD reviews legislative activities prior to the beginning of each legislative year and then establishes positions and strategies for addressing those activities that are a priority. During the June 22, 2005 Steering Committee meeting, Director Ridgeway requested that OCSD staff prepare an annual Legislative Agenda for the Board of Directors (Board). The purpose of the Legislative Agenda is to provide the Board with information on OCSD's legislative efforts, formalize these legislative efforts through Board-approved polices and positions, and allow the Board and OCSD staff to take appropriate action consistent with the annual Legislative Agenda policy statements. The Legislative Agenda will be created annually, consistent with the federal and state legislative calendars. The Legislative Agenda will provide a framework for OCSD's legislative activities and guide staff and consultants in carrying out its Board-approved legislative policies and positions. PRIOR COMMITTEE/BOARD ACTIONS The draft Legislative Agenda was presented to the Steering Committee during its October 26, 2005 meeting. The Steering Committee requested some revision of the document and was subsequently provided with an updated copy of the Legislative Agenda for their review. Since the document was submitted for Steering Committee member review, OCSD management has made minor modifications to a few of the policies. PROJECT/CONTRACT COST SUMMARY N/A H:\dept\agenda\Board Agenda Repons\2005 Board Agenda & Agenda Repons\1205\Jlem 1 l(b).Legislative Agenda.doc Revised: 12/14!2005 Page 1 BUDGET IMPACT D This item has been budgeted. (Line item) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. ~ Not applicable (information item) ADDITIONAL INFORMATION · N/A ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS LEGISLATIVE AGENDA -2006 LEGISLATIVE SESSION H:ldeptlagenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\1205\ltem 11{b).legislative Agenda.doc Revised: 12/14'2005 Page 2 -.. ' " Orange County Sanitation District 2006 LEGISLATIVE AGENDA The Orange County Sanitation District (OCSD) recognizes the need to protect its interests and the interests of its ratepayers through political involvement at the federal, state and local levels. In order to be effective in protecting these interests, OCSD reviews legislative action in Sacramento and Washington DC and has established a framework for implementing its legislative advocacy efforts by crafting policies for addressing those activities at the beginning of each legislative year. The following legislative policies have been developed by OCSD staff and legislative advocates in consideration of OCSD service area cities' and OCSD's policy needs. These Board- approved policies serve as OCSD's official positions of support or opposition on issues of importance to the agency. OCSD staff and Board may take appropriate action consistent with these policies statements. Appropriate actions may consist of, but are not limited to, drafting letters of support or opposition on proposed legislation, crafting legislation, lobbying on behalf of or against proposed legislation or maintaining a position without engaging in any proactive efforts. FEDERAL & STATE LEGISLATIVE POLICIES 1. AIR QUALITY: OCSD is committed to complying with federal , state, and local air quality laws and rules . OCSD is further committed to establishing an odor policy to assure that the district is a good neighbor to the surrounding communities. Therefore, OCSD shall: a. Support air quality legislation that emphasizes the use of advance technologies and applicable market incentives, and incentives for the use of alternative fuels and the development of the infrastructure for alternative fuel vehicles. b. Support measures that maintain and enhance local decision-making authority , where appropriate, in the development and implementation of air quality attainment strategies. c. Support legislation to ensure greater consistency between the California and Federal Clean Air Acts; including the need to demonstrate cost- effective public health or environmental benefit if California elects to exceed federal standards. d. Support strategies that clearly demonstrate and provide for the most cost- effective means for meeting air quality goals. e. Support, in concept, legislation that would utilize incentives and pricing strategies as a preferred alternative to traditional command and control regulations for meeting emission reduction objectives for all sources. f. Oppose actions that preclude implementation of the Air Quality Management Plan (AQMP) to the extent that such actions could subject the basin to sanction or conformity penalties. 2. BIOSOLIDS: OCSD strives to beneficially use biosolids through multiple management options performed at reasonable costs that are protective of public health and the environment. Therefore, OCSD shall: a. Support legislation that supports the use of biosolids as on non-food production agricultural lands. b. Support policies that encourage biosolids product use by horticulture and retail consumers. c. Oppose legislation that bans the use of biosolids for land application in any region, county, or state. d. Support science-based legislation that establishes a state-wide regulatory system for biosolids management. 3. GRANT FUNDING: OCSD is committed to offsetting its research, special projects and wastewater infrastructure project and construction costs by obtaining funding through grants and cooperative agreements. Therefore, OCSD shall: a. Support appropriations legislation, bonds, programs, and projects that provide funding for infrastructure construction and rehabilitation, special studies and research or projects relating to security, environmental education, water quality, wastewater processing, urban runoff, water conservation, and water recycling. b. Support projects that provide for public benefit, over projects that are primarily intended for private benefit or gain. c. Support continued federal funding for protecting and realigning the Santa Ana River Interceptor project and for secondary treatment upgrades. d. Oppose proposals placing further requirements on grant recipients that return low value for high administrative cost. 2 4. LABOR RELATIONS: OCSD is committed to the exercise of and provision of orderly procedures for the administration of employer-employee relations, including, but not limited to, meeting and conferring in good faith with recognized employee organizations regarding the wages, hours of work, and other terms and conditions of employment. Therefore, OCSD shall: a. Support measures to reform current workers compensation formulas to rely on higher thresholds for compensation or a proportionate exposure formula. b. Support health insurance reform that does not create additional financial burdens on special districts. c. Support measures to ease applicability of the Fair Labor Standards Act (FLSA) on public agencies. d. Oppose any measure imposing compulsory and binding arbitration with respect to public employees. e. Oppose any measure that imposes upon local government mandated employee benefits that are more properly decided at the local bargaining table. f. Oppose efforts reducing local control over public employee disputes and imposing regulations on an outside agency. g. Oppose any measure granting public employees the right to strike. h. Oppose a new mandatory Social Security tax for public employers and public employees. 5. PLANNING: OCSD ensures the long-range planning of capital improvement programs in order to deliver the highest quality facilities. Therefore, OCSD shall: a. Support reform of existing state, regional, and local planning processes only if directly linked to reforms in the current revenue and tax structure of state and local governments. b. Support measures that provide new revenues for growth management and the public facilities necessary to support expected growth. c. Support proposals encouraging regional, sub-regional or countywide cooperation in planning urban development strategies, especially those that provide funding for effective implementation of agreed upon goals. d. Oppose legislation consolidating special districts that fail to address the concerns of cities affected by the proposed consolidation. e. Oppose measures that prevent or restrict the ability of cities or special districts to participate in the Southern California Association of Governments' (SCAG) sub-regional process. 3 6. PUBLIC HEAL TH: Protection of public health is OCSD's core mission. OCSD will work cooperatively with county and state health officers to assure local health protection. Therefore, OCSD shall: a. Support hazard mitigation, emergency response, planning, and recovery through direct legislation, policy directives, and funding toward floodplain security within the Santa Ana River watershed. b. Support measures which provide for improved public health through regulation. c. Support the protection of public health through the construction and implementation of advanced wastewater treatment technology. 7. PUBLIC WORKS: OCSD is committed to the achievement of effective and efficient projects that provide wastewater treatment services that benefit its ratepayers. Therefore, OCSD shall: a. Support measures that provide funding and support to publicly owned treatment works and sewerage collection systems. b. Support legislation that allows public agencies to procure goods and services in manners similar to private industry, thereby reducing overall costs of delivery. c. Support legislation that improves the Utility Underground Service Alert Program in order to improve coordination, identification, minimize damage, minimize environmental risks, and minimize cost exposure to publicly owned facilities when contractors are performing sub-surface work. d. Support a comprehensive response to the State's electricity and natural gas shortages that provide a stable energy supply, which respects the ability of municipalities to provide power, recognizes that infrastructure (i.e. emergency and standby generators) exists that could be employed temporarily during weak periods with minimal air quality impact and that protects ratepayers (including cities and special districts) against dramatic rate increases and statewide power outages. e. Support legislation that allows OCSD to utilize the Best Value Design/Build option for the construction of public works projects. 8. REVENUE & TAXATION: Track pending legislation to ensure OCSD remains in compliance with the government code as it pertains to wastewater system user fees and property tax revenues and the investment of public funds. Therefore, OCSD shall: 4 ,.- a. Support measures leading to a greater financial independence from the state and which would result in greater stability and predictability in local government budgeting. b. Oppose measures that impose mandated costs for which there is no guarantee or local reimbursement or offsetting benefits. c. Oppose legislation that shifts tax revenues away from local governments without the adequate provision of a constitutionally guaranteed backfill to offset the lost revenues of those local governments. d. Oppose measures to ensure the state retention of existing local revenue sources, including the special district share of property tax, sales tax, vehicle license fees, rate payer fees. e. Oppose the use of urban development related revenue, traditionally used to fund the delivery of municipal services, to fund programs for which the state is responsible, particularly the courts, health, and welfare programs. 9. SPECIAL DISTRICTS: OCSD supports the maintenance of special districts to provide tailored services to citizen demands, in that special districts can directly link costs to benefits for their constituents. Therefore, OCSD shall: a. Support outreach to local, regional, and state elected officials to foster a greater understanding regarding the critical relationship between adequate reserves and the successful short-and-long-term operation of water and wastewater agencies. b. Support the work of the Association of California Water Agencies (ACWA), California Association of Sanitation Agencies (CASA), and California Special Districts Association (CSDA) in any future discussions or negotiations pertaining to the legislative and budget issues relative to preserving control of members' reserves. c. Oppose further state regulations that adversely impact special district financing and operations. d. Oppose measures that create or grant powers to sub-regional or regional bodies that would result in an infringement on clearly local concerns. e. Oppose any administrative or legislative efforts to access or transfer any reserve funds held by water and wastewater districts. f. Oppose the imposition of unfunded, mandated programs on local governments. 5 10.WATER QUALITY & SUPPLY: OCSD is committed to participating collaboratively in the protection of regional water resources for the benefit of the people we serve. Therefore, OCSD shall: a. Support continued federal and state funding for the Santa Ana River Interceptor Relocation project. b. Support measures to increase water supply and improve water quality in the region. c. Support measures that would increase funding for water reuse technologies, including support for the Groundwater Replenishment System project by the Orange County Water District and OCSD to create new water supplies through recycling. d. Support U.S. Army Corps of Engineers projects for Orange County regarding watershed and water quality protection and sand replenishment. e. Support measures that promote and provide for the use of reclaimed water. f. Support "watershed-based" solutions, including cost-shared studies with the US Army Corps of Engineers, to water quality impairments that reflect state-of-the-art science. g. Support policy development, funding, and research for addressing urban runoff and beach closures, including funding for studies which identify the sources of bacterial, viral and other contaminants and human pathogens. h. Support measures to evaluate water quality standards as needed to ensure the objectives are appropriately protecting the designated use. i. Support measures to develop a state-wide consistent policy for total maximum daily load (TMDL) listing and delisting. j. Support State General Fund subventions and Bond revenue to special districts for local and regional efforts that educate the public on urban runoff, which provide for long-term capital improvements (like storm drain diversions and filters), and which encourage municipalities to implement Urban Runoff Best Management Practices at the local level. k. Support legislation that would retain any Regional Board fines levied against a permit violator within the Region of the fine. I. Support legislation that provides "amnesty" from administrative civil liability (ACL) fines from Regional Boards for agencies participating in comprehensive watershed studies that will, when complete, address the problem that resulted in the ACL fine. m. Support efforts, including legislation, clarifying Regional Water Quality Control Board requirements that necessitate expedition of funds are unfunded mandates. 6 I n. Support measures addressing non-point source pollution in order to protect our ocean water quality and provide funding to mitigate its effects. o. Support measures for alternative energy sources. p. Support efforts to reduce the toxic and non-reusable waste load. q. Support legislation and regulations that promote improved water use efficiency in construction of water efficient buildings and communities. r. Support legislation that promotes improved water use efficiency through state and federal assistance in evaluating and implementing new programs and technologies and increasing public awareness of water use efficiency. s. Support legislation that provides for groundwater management on a local level, with respect to coordination of programs, extraction and production rights, long-term protection, and groundwater quality protection. t. Support legislation that provides for the development of the watershed approach, including watershed management plans and watershed based permitting. u. Oppose proposed environmental constraints on government agencies that would result in economic damage to the region while providing only minimal protections. v. Oppose efforts to make all NPDES permits the same. Requirements of other permits may be too onerous or not applicable. OCSD's permit should be tailored to the Orange County region and watershed. w. Oppose the imposition of statewide/nationwide fees for environmental cleanup that is privately caused or regional in nature (e.g., the nexus between those responsible for environmental abuse and those required to pay for cleanup or mitigation is absent). x. Support measures which support urban runoff studies and urban runoff reduction. y. Support Coastal Water Quality efforts to ensure that clean beach projects remain a top priority for the state, whether through negotiations on upcoming resources bonds, in setting of legislative priorities, implementation of funding programs, and in any other relevant process. 7 STEERING COMMITTEE Meeting Date To Bet of Dir. 12/21/05 12/21/05 AGENDA REPORT Item Number Item Number 8(b) Orange County Sanitation D1stnct FROM: Robert P. Ghirelli, D.Env., Director of Technical Services Originator: Karen I. Baroldi , Senior Environmental Specialist SUBJECT: STATE AND FEDERAL LEGISLATIVE ADVOCACY CONSULTANT SERVICES CONTRACT RENEWAL GENERAL MANAGER'S RECOMMENDATION ll(c) Authorize renewal of contracts with ENS Resources at $10,000/month; Mayer, Brown, Rowe & Maw at $5,000/month; and Townsend Public Affairs at $5,000/month for a one- year period from January 1, 2006 through December 31, 2006, and the option to renew for an additional one-year period at the discretion of the Steering Committee. SUMMARY As part of the contract renewal process, the Steering Committee requested during their October 26, 2005 meeting that the consultants provide a report of their legislative advocacy efforts for 2005 and anticipated activities for 2006. These reports are provided as attachments to this Agenda Report. The legislative advocates' efforts for 2005 were focused on the following activities: • ENS Resources (Eric Sapirstein) and Freshman and Kast (John Freshman and Larry Kast): Eric Sapirstein and John Freshman engaged in meetings and regular contact with key federal congressional members and their staff to emphasize the importance of funding for OCSD secondary treatment upgrades and the SARI Line project. These consultants have also provided assistance to members of OCSD staff and the Board during their visits to Washington, DC. In addition, they have drafted and submitted letters of request for OCSD-related wastewater infrastructure funding to the Senate and House Appropriations committees in support of the STAG Program, and worked to ensure that the funding commitment made by FEMA to OCSD would not be reprogrammed to provide for other disaster relief efforts. • Townsend Public Affairs (Chris Townsend): The efforts of Townsend Public Affairs involved the identification of funding opportunities and meeting with key government staff and elected officials on legislation and policy matters. Townsend Public Affairs monitored legislation as it applied to potential sources of funding for OCSD projects and provided updates on the status of current issues and pertinent legislation. They worked with authors of state bond initiative bills to ensure the inclusion of funding for wastewater infrastructure projects. Townsend Public Affairs has also reported to the Board on the implications of AB 1234, concerning special district board compensation and ethics. H:ldept\agenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\1205\llem 1 l(c).Lobbytst Contraels.doc Revised: 12/14/2005 Page 1 • Mayer, Brown. Rowe & Maw (Scott Baugh): Scott Baugh provided updates on the status of current issues and significant legislation, and facilitated meetings with key legislators. • OCSD currently uses a weekly conference call as its ongoing review of the consultants' legislative efforts to ensure that they remain focused on OCSD's legislative advocacy goals. During this weekly conference call, consultants provide verbal updates on their activities while OCSD staff and representatives from the Board provide direction. The consultants also present to the Steering Committee and the Board annually on the status of their efforts for the past year and their future goals prior to their contracts being renewed. Beginning with the new contract period, OCSD will require that its legislative advocacy consultants conform to two new reporting requirements. These include: • Submittal of a monthly legislative report, consisting of a general update of events in Washington, DC or Sacramento, and the current political climate. This monthly report will be attached to the Board package. • Submittal of a separate monthly task report, to be submitted with the consultants' monthly invoices. This report will explain the specific legislative advocacy efforts undertaken for the month by each legislative advocate on behalf of OCSD. PRIOR COMMITTEE/BOARD ACTIONS On November 19, 2003, the Board established a budget of $320,000 for state and federal legislative advocacy and authorized the General Manager to enter into Consultant Services Agreements with three consulting firms: ENS Resources, Inc. (including Freshman Kast, a subcontractor to ENS Resources), Manatt, Phillips & Phelps, LLP (contract later transferred to Mayer, Brown, Rowe & Maw, LLP), and Townsend Public Affairs, Inc. The amount approved in the budget for each consulting firm corresponded to the following: ENS Resources, Inc. for a contract amount not to exceed $180,000; Mayer, Brown, Rowe, and Maw, LLP for a contract amount not too exceed $60,000; and Townsend Public Affairs, Inc. for a contract amount not to exceed $60,000. The contracts were authorized for the 2004 calendar year, with a stipulation that they could be renewed for up to three one-year periods at the discretion of the General Manager. In November 2004, OCSD's General Manager renewed the contracts for all three legislative advocacy consulting firms. On October 26, 2005, each legislative advocacy consultant provided the Steering Committee and the Board with a brief update on the status of their efforts for the past year and their future goals. The Steering Committee requested that the authorization for future consultant contracts be renewed at the discretion of the Steering Committee. H:ldeptlagenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\ 1205\ltem 11 (c).Lobbyist Contracts.doc Revised: 12114/2005 Page 2 • The Steering Committee requested that the consultants draft a yearly report that explains their legislative advocacy efforts over the past year. PROJECT/CONTRACT COST SUMMARY Contract amounts would remain the same as the previous year. The monthly contract costs per consultant are: • ENS Resources (Eric Sapirstein) and Freshman and Kast (John Freshman and Larry Kast) -$10,000 • Mayer, Brown, Rowe & Maw (Scott Baugh) -$5,000 • Townsend Public Affairs (Chris Townsend) -$5,000 BUDGET IMPACT ~ This item has been budgeted. (Line item: General Manager's Budget) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) ADDITIONAL INFORMATION The primary goal established for the legislative advocacy consultants is to provide OCSD with assistance on political matters, including monitoring and commenting on proposed legislation and obtaining grants for OCSD projects through state and federal funding sources. ENS Resources, Inc. provided a Letter of Agreement to OCSD on December 1, 2002 specifying their services. Their scope of work includes pursuing legislative language in the EPA appropriations bill and laying the groundwork for developing a strategy to obtain grant funding. On March 20, 2001 Manatt, Phillips, & Phillips, LLP provided a Letter of Engagement for Professional Services to OCSD for the same purpose. Their scope of work encompassed providing strategic planning and advocacy for issues of concern to OCSD and establishing a list of activities for supporting short-and long-term policy objectives. Townsend Public Affairs, Inc. was selected through a Request for Proposal (RFP) process on February 28, 2003 to provide legislative advocacy services focusing on state political affairs. The scope of work presented in the RFP included lobbying state officials on issues of importance to OCSD and assistance with pursuing state grant funds. The pursuit of grant funds will remain the primary focus of all three legislative advocacy consultants for the upcoming year. The OCSD Grant Program staff has documented the efforts and resources expended by staff and consultants in their pursuit and management of grant funds through a chart ("OCSD Grants Program -Cost/Benefit Analysis" see attachment). The chart covers the time period from the Grant Program's inception (November 2002) though October 2005, and presents the grants awarded to H:\dept\agenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\ 1205\ltem 11 (c).Lobbyist Contracts.doc Revised: 12/14/2005 Page3 OCSD and the costs associated with obtaining those awards. Costs include legislative advocates' contract costs, staff labor, and other costs associated with administering the grant agreements. ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS ENS Resources, Inc. (including Freshman and Kast) -Orange County Sanitation District Federal Affairs Program Activities Mayer, Brown, Rowe & Maw (Scott Baugh) -Legislative Advocacy Report Townsend Public Affairs, Inc. -Summary of Grant/Legislative Activities and Outlook for 2006 OCSD Grants Program Cost/Benefit Analysis Chart H:\dept\agenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\ 1205\ltem 11 (c).Lobbyist Contracts.doc Revised: 1211412005 Page4 ORANGE COUNTY SANITATION DISTRICT FEDERAL AFFAIRS PROGRAM ACTIVITIES SUMMARY OF 2005 ACTIVITIES As part of the team of governmental relations professionals engaged by Orange County Sanitation District (OCSD), Eric Sapirstein and John Freshman made steady consistent progress towards OCSD' s objectives in 2005. It was a year of considerable changes. Congress saw new Chairmen of the Appropriations Committees in the House and in the Senate, a reorganization of the Subcommittees that deal with funding for the State and Territorial Assistance Grants (STAG) program that funds OCSD's secondary program, the appointment of new Subcommittee chairmen. Because of complications related to funding shortfalls in veteran's assistance programs, significant funding was cut from the ST AG program to compensate for the increased veterans spending contained in the EPA- related funding measure. As a result, California received minimal project funding with only a handful of projects funded at an average level of approximately $250,000 to $500,000 per project. The bill did not include funds for OCSD. Managing change, developing and extending relationships and moving programs forward are the hallmarks of successful government relations and an important reason to have people on the ground in Washington. The OCSD Washington team maintained and expanded OCSD's congressional liaison network, meeting with the congressional delegation and key authorizing and appropriations staff and Members. Among the key activities we conducted over the past year were the following: • Drafted legislative letters of request and assisted OCSD staff provide appropriations request data required by congressional delegation and House and Senate Committees on Appropriations related to secondary treatment funding program. • Developed briefing books and related materials in support of OCSD funding request and for use in meetings with the congressional delegation and key spending committees. • Arranged meetings with OCSD Board Members and staff with key delegation Members and staff including House Appropriations Committee Chairman Jerry Lewis' Staff Director/Clerk to emphasize importance of continued federal funding for secondary treatment. Among the delegation, meetings were held with Senator Dianne Feinstein and her staff and Representatives Gary Miller, Dana Rohrabacher, Ken Calvert, (former Representative Chris Cox) and Ed Royce or their lead staff. Meetings were also organized with a number of the District-based congressional staff to ensure appropriate updates on OCSD's activities. • Worked with Representative Gary Miller and his staff to successfully ensure that funding commitment by FEMA to provide almost $1 million in disaster assistance to OCSD for costs associated with SARI Line repairs would not be reprogrammed for other disaster relief efforts (i.e., Katrina). • Worked with Representative Gary Miller to seek authorization of long-term secondary funding within the WRDA bill. • Met with Representative Gary Miller and Senators Dianne Feinstein and Barbara Boxer's staff to discuss SARI Line upgrade and rehabilitation needs. Secured agreement by staff to work with OCSD to seek congressional authorization to address needs during next session of Congress when Water Resources Development Act is likely to be debated. • Supported (and attended) OCSD in development and implementation of Representative Gary Miller staff tour of SARI line that led to strong commitment of support for SARI Line initiative. • Secured understanding from Senate Committee on Environment and Public Works to consider amending infrastructure funding bill to identify OCSD circumstances as eligible for federal grants assistance under new Clean Water Act funding program contained in Senate SRF bill. • Developed talking points and issue papers for use with congressional delegation by OCSD Board and OCSD staff during District-based meetings. • Monitored and reported on status of authorization and appropriations for GWRS project. • Provided periodic written updates on activities in Washington. ACTIVITIES FOR 2006 As discussed below plans and specific steps are underway to address the lack of funding and to maintain progress on funding for the secondary treatment program that has currently received almost $2 million in federal support over the past two and a half years. The upcoming year will both be challenging and promising for OCSD. First, the delegation will have a new Member, replacing former Member Chris Cox. Second, there is a distinct possibility that Representative Ken Calvert may be selected to fill a vacancy on the Committee on Appropriations providing OCSD with a Member sitting on the all important spending committee. With the establishment of two key priorities, funding for secondary treatment and replacement of the SARI line, OCSD has chosen a major leadership role in environmental stewardship in Orange County. With Congress poised to consider legislation (WRDA and flood protection) during 2006, OCSD should be able to make significant progress in both funding program needs and authorizing long term assistance for both secondary treatment and the SARI Line. Representative Gary Miller will continue to exercise leadership on the SARI Line in his capacity as the senior California Republican on the key Committee on Transportation and Infrastructure. We will continue to work with Representative Ken Calvert (R-CA) and his staff to ensure that OCSD's funding priorities are clearly appreciated in anticipation of his possible appointment to the Committee on Appropriations recognizing his commitment to water quality infrastructure needs. Unless there are unanticipated additional congressional reorganizations, OCSD will enjoy an earlier and stronger start in the appropriations process, particularly in the Interior, Environment and Related Agencies bill that funds Clean Water Act earmarks. Among the key activities that we anticipate initiating after receiving Steering Committee approval are: • Enhancing OCSD's legislative liaison network with special emphasis placed on OCSD's newest Member (yet to be determined at this writing). • Arranging for a congressional delegation staff (and selected Members) visit to OCSD, if appropriate, to tour facilities and learn about the important issues OCSD is addressing to improve water quality. • Filing requests with the congressional delegation seeking funding of the secondary treatment project. • Arranging for meetings between OCSD Board Members and key California Members who sit on the Committee on Appropriations including Chairman Jerry Lewis, and Congressman John Doolittle and Senator Dianne Feinstein. • Organizing an early 2006 Washington visit by OCSD delegation to discuss federal priorities with the congressional delegation and other key Members of Congress and if appropriate federal agency officials. • Developing legislative recommendations for Representative Gary Miller related to the authorization of a legislative program to repair and rehabilitate the SARI Line. • Monitoring legislative initiatives related to infrastructure funding and working with Senators Dianne Feinstein and Barbara Boxer to carry legislative recommendations to authorize grants assistance for the upgrading of secondary treatment facilities at OCSD as part of any Clean Water Act SRF reauthorization bill. • Providing OCSD with periodic written updates on legislative and/or regulatory developments that may impact OCSD operations or federal agenda of initiatives. • Assisting OCSD with NEPA compliance for secondary treatment projects funded by the State and Tribal Assistance Grant. \ December 2, 2005 Mr. Bob Ghirelli PO Box 8127 Fountain Valley, Ca 92728 Dear Bob: MAYER BR 0 W N R 0 W E & MAW Mayer, Brown, Rowe & Maw LLP 2ParkPlaza Suite 100 Irvine, CA 92614-5904 Main Tel (949) 794-7260 Main Fax (949) 679-9728 www.mayerbrownrowe.com Scott Baugh srbaugh@mayerbrownrowe.com Pursuant to your request, the following is a brief description of work that we were involved on behalf of Orange County Sanitation District for the time period from September of 2004 to September 2005. The overall scope of our work relates to general consulting and legislative advocacy. To that end, we participate in weekly conference calls with the Sanitation District to discuss policy agendas and to obtain direction from the Sanitation District for our legislative activities. In addition, we provide regular communications with Sanitation District staff on a variety of topics. Overview The Governor's "Year of Reform" State of the State speech in January established the tone for the 2005 legislative year. Proposed reform bill packages were introduced on teacher tenure and merit pay, state budgeting and financing, pension issues and re-districting. Ultimately, the Governor and the Legislature could not agree on bills and initiative efforts were launched on several issues including teacher tenure, state spending and redistricting. The Legislature adjourned the first year of its two-year session with a whimper. It was clear to Capitol insiders that more legislative attention was focused on the upcoming potential fall election than the business before the Legislature. In mid September, Republicans and Democrats faced off in a special election to fill the vacancy in the competitive 53rd Assembly District (Torrance/Redondo Beach) upon the death of Mike Gordon. Assembly Member Ted Liu will replace him within the Democratic caucus in January. More importantly, the Democratically held Legislature was in a virtual war with the Governor over several initiatives on the November special election ballot. As a result, many of this year's key issues were killed in the Legislature, vetoed by the Governor, or simply pushed off until next year. For example, the Legislature rejected two of the Governor's nominees for high-ranking administrative positions, killed his bill on solar energy, and declined to take up several tribal gaming "compacts." Returning the favor, the Governor vetoed the Democrats' bills on same-sex marriage and driver's licenses for undocumented immigrants. Berlin Brussels Charlotte Chicago Cologne Frankfurt Houston London Los Angeles New York Palo Alto Paris Washington, D.C. Independent Mexico City Correspondent: Jauregui, Navarrete y Nader S.C. Mayer, Brown, Rowe & Maw LLP operates in combination with our associated English limited liability partnership in the offices listed above. Mayer, Brown, Rowe & Maw LLP Mr. Bob Ghirelli December 2, 2005 Page2 In addition to the Ted Liu special election, Congressman Chris Cox was nominated by the President and confirmed by the Senate as Chairman of the Securities and Exchange Commission. Thus, a vacancy was created in the 4gth Congressional District requiring yet another special election. Senator John Campbell was the big winner in the primary race in this safe Republican seat and he is expected to easily win the General Election to be held on December 6, 2005. The Special Election In September the Governor officially announced his run for re-election in 2006. Linking his re- election efforts to several initiatives on the November 8 special election ballot, the Governor described his vision as a three-part process of "recovery, reform and rebuilding." Basically, the Governor described the economic and policy changes achieved in the first two years of his administration as a "recovery" effort. The "reform" he spoke of was in the form of supporting four specific initiatives on the November ballot: Prop. 74-Public school teachers would receive tenure after five years instead of the current two years. Prop. 75 -Public employee union dues would not be able to be used for political contributions without expressed consent of the member. Prop. 76 -The "Live Within Our Means" Act set spending limits based upon past revenues, gave the Governor power to reduce spending (including mandates) mid-year to prevent budget deficits, and altered Proposition 98 education funding formula. Prop. 77 -Required a panel of retired judges to draw legislative and congressional district boundaries. In addition to these four initiatives, four other measures appeared on the special election ballot as well. In the final weeks of the campaign, the Governor formally announced his support for Proposition 73, which required teens to notify their parents or a court before getting an abortion. The Governor did not formally announce support or opposition for the other measures. All measures finally lost November 8 at the ballot box. The Governor has signaled his intent to work with the State Legislature in the coming session to craft compromise reform proposals, but some Capitol insiders expect to see a much more aggressive push by Democrats on the legislative front when the Legislature returns to Sacramento in January. - I Mayer, Brown, Rowe & Maw LLP Mr. Bob Ghirelli December 2, 2005 Page3 State Budget When California voters rejected the Governor's budget reform measure in November it left the fiscal status quo intact, which means the "budget gap" will continue to grow. California is still obligated to spend roughly five to seven percent more than its revenue system can produce, even during a prosperous economy. Over the last five years despite steadily increasing revenues and borrowing tens of millions of dollars deficits have mounted. The Democrats refuse to entertain spending cuts and the Republicans refuse to consider tax increases. The Legislature's independent budget office has estimated the state would need to spend $94 billion in 2005-06 to cover the obligations of current law, but revenue is forecasted at about $88 billion. These numbers may change since the state appears to be experiencing an increase in revenue growth in the current year. In fact, the Legislative Analyst last week released its long- term forecast for the state's fiscal picture. The LAO projects that the state will end the current fiscal year with a positive balance of about $5.2 billion. The LAO also projected that the ongoing, structural shortfall will shrink to $4 billion in the 2006-07 budget year. The controversy around education funding still exists. The Governor approved a $3 billion increase in school financing for 2005-06, but refused to give the schools the other $3 billion the education community believes he promised them in the prior budget deal. In the aftermath of the November election, the Governor promised to restore as much of the disputed school money as possible and to work with the Legislature to determine if the funds can be found to accomplish that. However, the local government deal that came together in 2004 effectively insulates the Sanitation District from being raided in the future to solve this structural deficit. While the State retains the right to borrow (with specific restrictions) from local government in the future, the key is that local government will now get repaid. Urban Runoff Apart from the budget battles, limited progress was made on ACA 13 which would amend the constitution to allow local governments to access fees for the purpose of treating urban runoff. ACA 13 was supported by the Governor's office but it had limited support among Republicans. Thus, ACA 13, like ACA I 0 the year before is stalled. Again, the bottom line is that the Orange County Taxpayers Association and the Howard Jarvis folks have two primary problems with the constitutional amendment. First, the science behind the causes and effects of urban runoff are ill defined. Second, unlike the narrow expectations in the constitution for services like water and sewer, these taxpayer groups fear that local government will eventually yield to junk science and run up massive tax increases to pursue questionable solutions that advance political agendas. The challenge is still in local government's court to demonstrate why urban runoff is more akin to water and sewer services where the scope of the service narrow the risk of runaway fees is remote. Mayer, Brown, Rowe & Maw LLP Mr. Bob Ghirelli December 2, 2005 Page4 Boundaries for Regional Boards In order to develop a county-wide urban runoff policy, the Sanitation District continues to explore the possibility of legislation that would place all of Orange County into the Santa Ana Region. We drafted legislation and secured Mimi Walters to be the author. However, considerable disagreement remains from South County cities as to whether this was good policy. Thus, we have held off pursuing this legislation until South County cities can come to an agreement on this issue. Biosolids Similar to 2004, we placed a great deal of emphasis on biosolids legislation. Last year we used AB 1427 (Maddox) to place pressure on the State Water Board to adopt statewide standards on biosolids through a General Order. While their efforts were successful, Senator Florez carried legislation this year SB 926 to prevent the importation of biosolids into Kern County. This legislation was not only detrimental to the Sanitation District because the Sanitation District transfers biosolids to Kern County, this legislation would have the unfortunate effect of encouraging other counties to adopt similar bans. In the end, we were able to kill SB 926. However, Senator Florez went and qualified an initiative for the ballot that would have the same affect as the legislation if it is passed by the voters of Kern County. Senator Florez also authored SB 120 which ostensibly deals with statewide standards for biosolids. It remains to be seen whether Senator Florez will pursue SB 120 if his local measure passes. Nonetheless, we are currently working with Senator Florez on an overall statewide strategy for biosolid application. It has been a pleasure to serve the Orange County Sanitation District. Should you need any further information, feel free to call. Sincerely, Scott Baugh ' PUBLIC AFFAIRS, INC. MEMORANDUM To: Board of Directors Orange County Sanitation District From: Christopher Townsend, President Date: Subject: Sean Fitzgerald, Director, Southern California Bridget Hennessey, Client Service Associate November 23, 2005 Summary of 2005 Grant/Legislative Activities and Outlook for 2006 Grant Funding Support Townsend Public Affairs, Inc. serves OCSD in both grant support and legislative advocacy capacity, working directly with staff to maximize the District's efforts to secure public funding for capital projects, and advance key policy initiatives. Within this scope of work, we perform the following functions: • Identification of funding opportunities appropriate to the District's capital projects. • Direct engagement with legislative leadership, agency leadership and staff, and other stakeholder in the establishment of criteria for new grant programs. • Preparation of project summaries and other communications promoting the project to legislators and policymakers, including coordination of support letters. • Continuous proactive engagement with the staff of the State Water Resources Control Board throughout the development of the Consolidated Grant Program. • Proactive engagement with the Governor, legislative leadership, agency leadership and any other officials relevant to the ultimate award decision. • Participation in weekly conference calls with OCSD staff, board members and the lobbying team to ensure close coordination on all legislative and policy initiatives. • Development of communications and advocacy strategies designed to advance OCSD's policy positions and gather support among sister agencies, statewide associations, key local leaders and other relevant stakeholders. • Direct engagement with the Governor's administration, legislative leadership and the Orange County delegation on policy matters. TPA maintains communication with OCSD staff and remains up to date on the breadth of the District's capital project needs. This allows our team to quickly match these projects with potential funding sources and work efficiently with staff to maximize resources. The following is a summary of the grant support and legislative efforts pursued in conjunction with OCSD staff in the past year: • SARI Line: Status/2005 Accomplishments ./ This project is ready to move forward and is an excellent candidate for state grant funding. The State Water Resources Control Board Consolidated Grant Program will begin accepting applications for its funding programs within the next month and is being targeted as a likely funding source. ../ TPA has been working in concert with OCSD staff, as well as Regional Water Quality Control Board staff to re-establish the project's standing and priority within the region. ../ Additionally, as recently as November 301h, TPA has participated in public workshops conducted by the State Water Resources Control Board on the development of the Consolidated Grant Program, including the establishment of evaluation criteria. Strategy for 2006 1. Continue gathering political support within the Santa Ana Watershed for the project. 2. Support OCSD staff and grant consultant in the drafting and submittal of an application for the inclusion of SARI realignment project among the projects invited to submit full proposals in early spring of 2006. 3. Advocate for maximum funding level during the evaluation period for the Consolidated Grant program, which is due to wrap up during the summer of 2006. • Statewide Infrastructure Bond Status/2005 Accomplishments ../ TPA has been working throughout 2005 with authors of major statewide bond initiatives that hold tremendous potential for funding of OCSD capital projects, including: • SB 153 (Chesbro) -A $3.5 billion resources bond similar to Proposition 40, though with considerably greater funding for water projects than its predecessor. • Senate President Pro Tern Don Perata introduced SB 1024 which is entitled the Safe Facilities, Improved Mobility, and Clean Air Bond Act of 2005. The current public version of this bond would provide $10.275 billion to significantly improve transportation, housing, ports, and various related infrastructure needs. There are already several more recent versions in draft form that include many additional funding streams and the Pro Tern and his team have basically invited local agencies from around the state to submit heir funding needs and ideas. • Assembly Speaker Fabian Nunez, who had already actively embraced SB 153 (Chesbro), a $3.5 billion parks/resources bond similar to the Proposition 40 2002 State Parks Bond, is now adapting his focus to a broader, infrastructure-related bond. Speaker Nunez' effort is apparently more focused on school facilities and housing. No estimates have been made available about the possible size of the measure, but it is anticipated to be at least as sizable as Sen. Perata's measure . ../ With both Senate President Don Perata and Speaker Nunez embracing significant investment in infrastructure, the recent announcement of Governor Schwarzenegger's support for $50 billion or more in bonds to fund infrastructure investment creates a truly exceptional opportunity for a bipartisan consensus that could make this significant opportunity a reality. Strategy for 2006 1. Given the deadlines that must be met for inclusion on the June 2006, the Legislature and the Governor must act by late January to craft an infrastructure bond proposal. 2. TPA has been working closely with Senator Perata since the introduction of SB 1024, and also with Speaker Nunez, and we have encouraged OCSD to prepare brief summaries of priority capital projects that could be promoted for inclusion in the eventual bond vehicle that is negotiated among the leadership in Sacramento. 3. TPA will actively disseminate and promote the OCSD Infrastructure White Paper to key ~egislators and administration ~fficials and advocate for the inclusion of OCSD projects m the language of the bond legislation. , ., ' State Government Relations OCSD has established itself as a key voice in policy matters affecting water and wastewater operations on a statewide level, particularly in the areas of biosolids processing, special district finance and governance and water recycling. The past year has been active in each of these areas. The following are some of the significant policy issues we have worked on in the past year: • AB 1234 (Salinas) and SB 393 (Ortiz) -Continuing her push for reform of special district governance, Senator Ortiz again introduced a sweeping reform bill that was widely opposed by special districts statewide. As an alternative, Assemblyman Salinas introduced AB 1234, a measure that emphasizes policies adopted by special districts and encourages enhanced communication with the public. Senator Ortiz' measure failed once again in its first committee, but Assemblyman Salinas's bill was passed by the Legislature and signed by the Governor, which should resolve the need for further reform for the foreseeable future. • State Budget -This past year saw the second year of the property tax shift that was negotiated in 2004 with cities, counties and special districts. Though this arrangement disproportionately impacted enterprise special districts, this is slated to be the last year of the shift, with Proposition 1 A protections kicking in thereafter to provide some measure of protection for local revenues. There are, however, two areas of potential vulnerability that we have monitored over the past year and will continue to work on going forward: 1. Special District "Reserves" -Although few, if any, special districts have actual cash reserves that are not dedicated to debt service or some other purpose, the threat of an effort by the Legislature to access these funds remains a possibility. It is not clear exactly how such a raid could be conducted, but an ongoing budget deficit on the state level combined with a dearth of options left to address it, provide an environment in which "creative" revenue options could surface. 2. Proposition 1 A Protections -While Prop. 1 A protects the local revenue amounts at the county level it does NOT speak to the distribution within each county to provide specific protection to those allocations. As such, legislators seeking funding for a specific local government-related initiative could seek to re-allocate funding distribution among cities, counties and special districts. This approach has already been attempted in two failed bills this past year, and should be vehemently opposed if it should re- surface. 1. SB 926 (Florez) -While this bill remained in the Legislature at the end of the session, it is still eligible to be re-considered when the Legislature reconvenes. Perhaps more important, the local voter initiative effort led by Sen. Florez in his home district represents a significant obstacle to both existing biosolids operations in the Central Valley as well as to the overall development of biosolids policy statewide. TPA has worked in concert with the OCSD lobbying team throughout the year on both the legislative effort, as well as local efforts with key policymakers in Kern County. This issue will certainly be among the top priorities for the District in 2006. Federal Government Relations Through coordination on the weekly OCSD conference calls, TPA has capitalized on opportunities to support the ongoing efforts of the OCSD federal lobbying team in specific, focused ways. Over the past year, this has included: • Direct interaction with Senators Dianne Feinstein and Barbra Boxer, and Congresswoman Sanchez and their respective staffs in support of OCSD funding requests. • Engagement with State Senator John Campbell, the likely replacement for Congressman Christopher Cox, and Senator Campbell's campaign team. While the federal lobbying team would certainly be in a better position to forecast priorities for 2006, TPA remains committed to leveraging our relationships with local elected officials and staff on OCSD's behalf. Local/Regional Issues Because of our location in Orange County and our relationships with local leaders, TPA has lent support to OCSD initiatives within the County and the Santa Ana Watershed region since our work began with the District. Over the past year, that has included work on an effort to promote consideration of a change in the boundaries of the Santa Ana and San Diego Regional Water Quality Control Boards that would put Orange County wholly into one region. As it stands, south Orange County remains in the San Diego Region, while the remainder of Orange County is in the Santa Ana Region. Placing Orange County entirely within one board's jurisdiction could lead to increased efficiencies with regard to planning and regulatory compliance. While there was general support and understanding for this concept among many of the stakeholders to whom we addressed the issue, there remain some concerns about how to functionally effect such a change, particularly with ongoing consideration of permits and other regulatory issues. -, OCSD Grant Program -Cost/Benefit Analysis (Nov. 2002 to Oct. 2005) $4,629,364 $5,000,000 Ellis Pump Station Replacement: i========:::i::::... -Agreement 1 -$40,000 -Agreement 2 -$12, 000 $4,000,000 ..................................................................................................................................... .. $3,000,000 ............................................................................................................................................. ----~ $2,000,000 $766,470 $1 I 000 I 000 ........................................................................ ~~:~2~<?..'J.~.'!H8:.'.!.t~ .. ~ ............... 1---------j Legislative Advocates - $505,000 $0 OCSO Labor -$177,245 Costs Grants Obtained by OCSO staff SARI Emergency Repairs Project - _Phase II -$1,612,000 Obtained by OCSO staff SARI Emergency Repairs Project - Phase I -(pending) $915,364 Obtained by OCSO staff FOG Control Study -$250, 000 Obtained by OCSO staff and Townsend Secondary Treatment -2005 $800,000 Obtained by ENS Resources Secondary Treatment -2004 $1,000,000 Obtained by ENS Resources ' .. Rev. 10/24/05 Costs of Grant Program OCSD Labor: Labor Breakdown by Grant Project: Project • Grant Administration (general, program-wide admin. and Ellis) Wages 97,817.92 23,652.40 40,333.28 • Secondary Treatment • FOG Control Study •SARI Repairs Project (FEMA) •SARI Repairs Project (NRCS) •Legislative Advocacy (staff only) Total Labor Costs by Project Labor Breakdown by Depattment.-. Department Hours •Finance 237.5 •Technical Services 5155 • Engineering 50 •Information Technology 36 • Public Affairs 631 • Human Resources 83 Total Labor Costs by Hours and Wages Total Labor Costs: 6,192.5 622.14 11,616.42 3.202.97 $177,245.13 Wages 9,193.64 147,842.60 2,012.48 1,362.12 15,734.40 1,099.88 $177,245.13 $177,245.13 Legislative Advocates: (Lobbyists, Jan. 2003-present; prices have changed since 2003) •Federal -ENS Resources $10,000/month •State -Townsend Public Affairs $5,000/month •State -Mayer, Brown, Rowe & Maw, LLP $5,000/month Total Grant Legislative Advocates (35 months): $505,000 Grant Consultants: •CH2M Hill (NEPA work) • IPMC (Secondary efforts) • DBB Engineering (Debbie Burris, Grant Consultant) Total Grant Consultant Costs: $29,100 $49,000 $6,125 $84,225 Total Costs of Grant Program to Date: $766,470 Rev. 10/24/05 The CIP Oversight Ad Hoc Committee Minutes of the meeting held December 15, 2005, were not available for this mailing. These minutes will be distributed at the December 21, 2005 Board of Directors meeting. Once the minutes are finalized, they will also be available on the District's website (www.ocsd.com). The OMTS Committee Minutes of the meeting held December 7, 2005, were not available for this mailing. These minutes will be distributed at the December 21, 2005 Board of Directors meeting. Once the minutes are finalized, they will also be available on the District's website (www.ocsd.com). ~ I • OMTS COMMITTEE Meeting Date To Bd. of Dir. 12/07/005 12/21/05 AGENDA REPORT Item Number Item Number OMTS05-62 Orange County Sanitation District FROM: Nick Arhontes, Director -Regional Assets and Services Department SUBJECT: EXTENSION OF CONSUL TING SERVICES AGREEMENT WITH BROWN and CALDWELL CONSUL TING FOR WASTE DISCHARGE REQUIREMENTS (WDR) SUPPORT GENERAL MANAGER'S RECOMMENDATION 13(b) Recommend to the Board of Directors to approve Amendment No. 3 to the Consulting Services Agreement with Brown and Caldwell Consulting, providing for additional consulting services in connection with the Santa Ana Regional Water Quality Control Board's Waste Discharge Requirements, extending the time period from December 31 , 2005 to June 30, 2006 at no additional cost for the total amount not to exceed $1 ,430,000. SUMMARY • The Regional Board adopted Order No. RS-2002-0014 General Waste Discharge Requirements for Sewage Collection Agencies in Orange County within the Santa Ana Region and its Monitoring and Reporting Program on April 26, 2002. All OCSD member cities and sewering agencies are named in the Order and are individually responsible for their own compliance efforts. Adequate funding of programs is required by the WDR as well as development of Sewer System Management Plans. The District has worked closely and cooperatively with city and sewering agency staff to develop information, data and other products that can be jointly used, lessening the need to develop products independently. • Work has been proceeding under this consultant support arrangement to complete required tasks. Work was substantially complete on September 30, 2005. Staff recommends extending the present agreement with Brown and Caldwell due to the expected continuation of one remaining task and the consultant's expertise on this task. Brown and Caldwell staff has acquired knowledge and an understanding of the WDR requirements and the District's workplan, which are a benefit to the District and our local city and sewering agency partners. • The task "Status Report on the Development of a Reporting Methodology for Subsurface Discharges of Sewage" was completed and delivered to the Regional Board on September 30, 2005. It was developed in response to the requirements of the WDR Order. This report provided several recommendations but did not include the detailed contemporaneous subsurface leakage reporting methods that we were unsuccessful in developing. The Regional Board staff concurs with our findings and recommendations, and now desires that we develop a product that would assist H:\deptlagenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\1205\ltem 13(b).Brown&Caldwell.doc Revised: 06/04/03 Page 1 sewer system owners in prioritizing their pipe defects discovered thru CCTV inspections. This risk-based decision matrix product would enable cities and sewering agencies prioritize needed repair options derived from CCTV data that shows various types of pipe defects. • The Regional Board staff will be submitting written comments to us soon. This information will be used to negotiate a scope of work and a work plan. The seven member city and agency WDR Steering Committee will assist OCSD staff in guiding the consultant's work on this new final product. This approach has proved to be successful on other WDR tasks. Approving the extension now will minimize any time disruption in completing the work on behalf of OCSD and our member cities and sewering agencies. PRIOR COMMITTEE/BOARD ACTIONS The Board of Directors approved Item 14(d) dated June 26, 2002 and also Item 12(b) dated November 17, 2004 as relates to the Brown and Caldwell agreement. A receive and file action on this particular status report and additional WDR deliverables was approved on November 16, 2005 as item 13(b). PROJECT/CONTRACT COST SUMMARY Costs incurred to date are within the overall project budget since June 2002 and approximately $180,000 remains available at this time for this or other related tasks. No additional funding is requested. BUDGET IMPACT IZI This item has been budgeted. (Line item: Division 420 funded for FYOS/06 line 94, Account 53240) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) ADDITIONAL INFORMATION • Our WDR Order currently meets or exceeds the State Water Resource Control Board's draft statewide WDR requirements that are due for public comment soon with possible adoption in January 2006. Our WDR Order also includes most of the asset management provisions of EPA's draft SSO Rule's "cMOM" program. OCSD staff feels that if EPA ever issues the SSO Rule , there will be minimal impacts to our current WDR Compliance Program as well as minimal impacts from the proposed statewide program. OCSD staff will perform an additional planned task "Full WDR/cMOM Assessment" for our program and/or for the benefit of our satellite cities and sewering agencies if the EPA Rule is ever published. Brown and Caldwell staff H:ldept\agenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\1205\ltem 13(b).Brown&Caldwell.doc Revised: 06/04/03 Page 2 may be retained to assist OCSD staff on this added task depending on current budget and timing. • A future Agenda Report will be presented to the Board on the impacts to OCSD's program of the statewide WDR requirements when adopted. This could occur in February or March once the statewide WDR is published with its own implementation schedule. ALTERNATIVES Based on current staffing levels, their expertise and their current workload, it would not be possible to complete this project in-house in a timely manner. In the interest of completing this work as soon as possible, using the consultant's team that helped with the Status Report is advised. CEQA FINDINGS This type of service work is exempt from CEQA. ATTACHMENTS None H:\dept\agenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\1205\ltem 13(b).Brown&Caldwell.doc Revised: 06/04/03 Page 3 OMTS COMMITTEE Meeting Date To Bel. of Dir. 12/07/05 12/21/05 AGENDA REPORT Item Number Item Number OMTS05-63 13(c) Orange County Sanitation District FROM: James D. Herberg, Director of Operations and Maintenance Originator: Eugene Yanza, Associate Engineer 111 SUBJECT: DIGESTERS "F" AND "G" LINER REPLACEMENT AT TREATMENT PLANT NO. 2, JOB NO. SP-117 GENERAL MANAGER'S RECOMMENDATION (1) Establish a budget for Replacement of Linings in Digesters F and G, Job No. SP-117 in the amount of $2,600,000 from District Reserves; and (2) Authorize the General Manager to competitively bid and subsequently award a contract in an amount not to exceed $2, 180,000 for replacement of liners to the lowest responsive and responsible bidder. SUMMARY • Two digesters at Treatment Plant No. 2, Digesters "F" and "G" were emptied for scheduled maintenance and cleaning, revealing severely damaged protective lining in both digesters. The 20 year old linings must be replaced prior to placing the digesters back in operation to prevent corrosion of the concrete digester roof, and to prevent digester gas leakage. • Staff recommends immediate implementation of this project to bring the sludge treatment facilities back to normal operational status and reliability and to maintain compliance with minimum regulatory requirements. • This project will also include additional structural and corrosion assessments of the interior of the digester structures because there may be structural defects to be repaired. An assessment of the general structural integrity is also necessary because the digesters were built over 40 years ago. • Regular digester cleaning is required for optimum operation. Other digesters can not be cleaned until Digesters "F" and "G" are operational to ensure both capacity requirements for digesting biosolids and compliance with Federal regulations. • Plans, specifications, and bid documents will be produced by District staff with assistance from a Consultant. Tentative Contract Schedule Advertisement Bid Award Planned Construction Completion Date January 3, 2006 February 13, 2006 July 7, 2006 PRIOR COMMITTEE/BOARD ACTIONS N/A PROJECT/CONTRACT COST SUMMARY Authorization to award a contract to the lowest responsible and responsive bidder at an estimated cost of $2, 180,000 is being requested. Authorization of $72,000 budgeted for coating inspection services, and $60,000 budgeted for structural corrosion assessment services is also being requested as shown in the attached Budget Information Table. BUDGET IMPACT D This item has been budgeted. (Line item: ) D This item has been budgeted, but there are insufficient funds. [8J This item has not been budgeted. D Not applicable (information item) The total amount of the new budget request is $2,600,000 as shown in the attached Budget Information Table. ADDITIONAL INFORMATION Digesters "F" & "G" were constructed in 1963. In 1985, the interior dome surfaces of Digesters "F" & "G" were lined with polyvinyl chloride (PVC) The PVC liners of both digesters have failed , and need to be replaced prior to placing the digesters back in service. When these two digesters were cleaned, it was discovered that the existing PVC liners had failed and were torn throughout. The digesters have not been placed back in service for two reasons: (1) pieces of the PVC liner could enter the piping system and plug or damage the mechanical equipment; and (2) concrete corrosion could occur at an elevated rate without a protective liner placing the facility at risk for failure. In September, 2005, O&M staff entered Digester G to make a preliminary assessment the condition of the digester structure. Visual and physical inspection showed that deterioration and spalling of the concrete structure has occurred. Laboratory results of concrete samples during the inspection have also confirmed that the concrete interior surface has also weakened. Digester Fis also assumed to have similar concrete deterioration. It is of the same age and has been under the same operational philosophy. The scope of the project will include removing the existing PVC lining system, performing interior concrete repair, and applying a protective coating to the interior dome surfaces the two digesters. The coating protects the digester structures from corrosive digester gases, and extends the useful life of the digester structures. A third- party coatings inspection firm will be used for quality control while the Contractor applies the protective coating. OCSD has adopted a maintenance cleaning schedule for digesters to remove accumulated solids and increase the working treatment volume. Digester "S" has not been cleaned since it was constructed in 1982, and is next on the priority list. Digesters "F" and "G" need to be repaired now to prevent further delay in cleaning Digester "S". Plant No. 2 normally operates with fifteen (15) digesters in service. With Digesters "F" and "G" out of service, full operational reliability has decreased. If additional digesters are taken out of service, there is an increased potential that the period of time that sludge is held in the digesters will decrease in each digester and drop below the regulatory requirement of 15 days. To maintain compliance, until Digesters "F" and "G" are repaired, the District has determined that no additional digester should be taken out of service for cleaning. ALTERNATIVES Award the contract at the March 2006 Board Meeting rather than providing General Manger authority to award the contract. This option would extend the project schedule by an estimated 6 weeks. CEQA FINDINGS This project is included in the 1999 Strategic Plan Final Program Environmental Impact Report (EIR). A supplemental EIR (SEIR) was completed for update of the Program El R and approved by the Board in May 25, 2005. A Notice of Determination was filed on May 26, 2005. ATTACHMENTS Budget Information Table H:\dept\agenda\OMTS\2005\ 1205\07.63. Digester Lining Replacement.doc ·_{:;;: .. ~ .. ·~~.dd~ct~~Asei~·. ,,. ~· ···~-~~-.-·~ .... ,,_-' .'_ :·~· ·: -t -.~ _-.:-:~-t .•• Phase 1 -Project Development $ Phase 2 -Preliminary Design $ Phase 3 -Design $ Phase 4 -Construction $ Phase 5 -Commissioning $ Phase 6 -Close-Out $ Phase 7 -Contingency $ PROJECT TOTAL $ Reimbursable Costs $ -$ Project Net $ -$ Design PSA Coating Inspection Services PSA $ Structural/Corrosion Assessment PSA $ Construction Contract $ BUDGET INFORMATION TABLE DIGESTERS F AND G RELINING PROJECT (PLANT NO. 2) 4,000 63,000 2,270,000 13,000 12,000 238,000 2,600,000 2,600,000 N/A 72,000 60,000 2,180,000 '.' -· .. , :·:·:.'1flo~ose6: · -· REVISED . BUDGET >, : . .. " > ,i: FUNos. -... . . TH1s._ . , _ _ :_pflb.i'oseo . . . estiMATED >-:'.'~ ·a:stiMAreti - AUTHORIZED TO ·AUTHORIZATION ', TOTAL. _. · ExPENDITURE ExPENDED.tO . DATE ; .. ,. REQUEST. I AUTliCJRiZATION. ::::,;!()bATt:.:> :: }:~'DATE(%).;:/. $ 4,000 $ 4,000 $ -$ $ 63,000 $ 63,000 $ 2,270,000 $ 2,270,000 $ 13,000 $ 13,000 $ 12,000 $ 12,000 $ 238,000 $ 238,000 $ 2,600,000 $ 2,600,000 $ -$ $ 2,600,000 $ 2,600,000 PSA/Contract N/A N/A : • .• ': $ 72,000 $ 72,000 . : ·' $ 60,000 $ 60,000 ; .. $ 2,180,000 $ 2,180,000 H:\dept\agenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\1205\ltem 13(c).SP-117-Att 1 "• I I • . ,. OMTS COMMITTEE Meeting Date 12/07/05 AGENDA REPORT Item Number OMTS05·64 Orange County Sanitation District FROM: Patrick Miles, Director of Information Technology Originator: John Swindler, Information Technology Manager SUBJECT: PURCHASE ORDER INCREASE FOR SERVICES RELATED TO OCSD'S FINANCIAL INFORMATION SYSTEM (FIS) GENERAL MANAGER'S RECOMMENDATION To Bd. of Dir . 12/21/05 Item Number 13(d) Ratify Change Order No. 1 to Purchase Order 101494 OA, issued to Partners Consulting for JD Edwards Help Desk Support, Specification No. S-2002-11 OBD, authorizing an addition of $25,434, increasing the total contract amount to $205,434, for additional expenses incurred during the contract period of April 1, 2004 to March 31 , 2005. SUMMARY • OCSD's Financial Information System (FIS) provides an integrated system for the input, processing and tracking of financial information. The system is used throughout OCSD to accomplish: Financial Reporting, Employee Payroll, Requisitioning, Purchasing, Human Resources, Capital Budgeting and Reporting. • In March 2003, after completion of formal proposal requirements, the Board awarded a consulting services contract with Partners Consulting Services, Inc. for FIS Technical Support (help desk support), in an amount not to exceed $180,000 annually, with the option of four additional one year renewals. • In year two of the contract, April 1, 2004 through March 31 , 2005, actual services performed by Partners Consulting totaled $205,434. As a result, Board-awarded Specification No. S-2002-11 OBD needs an increase of $25,434 in order to pay for these services rendered. • Separately from the help desk support effort, OCSD staff authorized Partners Consulting to perform work totaling nearly $300,000 over amounts authorized by OCSD's formal approval process. See Project/Contract Cost Summary for details. • After an extensive internal review conducted by the Director of Finance and the Director of Information Technology (l.T.), it was determined that the additional work was indeed necessary and performed. Further, the additional services fall Page 1 within twelve distinctly different statements of work categories are within the delegation of authority limits of the General Manager. • In May, the General Manager brought this issue to the Steering Committee's attention as a closed session matter. • At the General Manager's recommendation, the Steering Committee directed that an external audit of this matter be performed. The audit was conducted by Moreland & Associates with the oversight of Director Phil Luebben. Monthly updates were provided to the Steering Committee. A final audit was completed on July 11 , 2005 and concluded the following: o The issue was primarily attributable to the actions of the l.T. Project Manager o Several factors contributed to the ability of the l.T. Project Manager to exceed limits of his authority o There was no evidence of fraud or embezzlement • Existing safeguards to prevent similar occurrences have been re-enforced and additional measures of protection are being developed by the Acting Finance Director-Controller Mike White. Lessons learned from this audit will be shared with all departments to ensure that similar incidents are prevented. PRIOR COMMITTEE/BOARD ACTIONS In March 2003 after completion of formal bidding requirements, the Board awarded a consulting services contract with Partners Consulting Services, Inc. for JD Edwards Help Desk Support, Specification No. S-2002-110BD, in an amount not to exceed $180,000 annually, with the option of four additional one year renewals. PROJECT/CONTRACT COST SUMMARY • Application support services did not exceed the budget for the period July 1, 2004 through June 30, 2005. The total approved line item budget for this service for Fiscal Year 2004/2005 was $237,540 of which approximately $56,000 remained unspent. • Staff authorized the foll owing necessary additional services during the period April 1, 2004 through March 31, 2005: Page 2 ·~ I Original Change Description . •P.Os. Order/New Total Cost ·. 'P.O. Value Develop Budget Information Table $22,600 $59,300 $81,900 interface for Enaineerina As-ls To-Be Study for Enterprise Contract 39,440 19,876 59,316 Management Post implementation support Payroll and 61,280 33,753 95,033 Human Resources Application modifications and New Effort 89,730 89,730 development HR and Payroll System technical configuration audit to 10,000 3,060 13,060 assess upgrade readiness Implement Engineering project/change 28,320 15,828 44,148 manaaement module Develop financial reports for Engineering 4,800 2,040 6,840 Project Mat Office Develop supplemental Finance and 27,385 21,575 48,960 Purchasing application modifications Improve requisition approval menus and 18,720 3,600 22,320 screens Conduct refresher training for Accts 3,000 3,120 6,120 Payable & Fixed Assets Human Resources, Finance & Purchasing New Effort 16,500 16,500 Gap Analysis Project Management and coordination New Effort 25,080 25,080 efforts Totals $215,545 $293,462 $509,007 • The monies for the change orders and new purchase orders were budgeted and available. BUDGET IMPACT ~ This item has been budgeted. (Line item: Line Item Expense Section 5 -Page 10 Professional Services -FIS Support) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) ADDITIONAL INFORMATION What Went Right • Fiscal Year 2004/2005 experienced an increase in demand for FIS support services. The system accomplished advances in areas such as increased functionality, system stability and data integration. A requirement to migrate to a supported release in a very short window of time also created a need for additional services. Page3 Highlights include: • Improved Capital Job Cost Tracking and integration • User interface refinements to make the application more user-friendly • Improved inquiry interfaces and reports • Stable Payroll System What Caused Additional Service Requirements • Increased demands and integration of the system resulted in increased need for support services. • Areas requiring unanticipated special assistance included: o Human Resources and Health & Safety o Payroll o Engineering • The extra demand for service exceeded the defined scope, level of service and degree of expertise provided for in the Board-approved recurring Help Desk Support Contract. • In addition, JD Edwards was acquired by PeopleSoft who was then acquired by Oracle. This impacted OCSD's need for additional support in two distinct ways. The first was the degradation of vendor support. This resulted on a greater reliance on specialized consulting services to resolve the system problems encountered. For example, the update code for processing mandatory W-2 (Payroll) forms was not working. On-site consultants were able to identify the problem and provided solutions we were unable to attain from the vendor. • The second distinct impact caused by the merger of ERP vendors was PeopleSoft's decisions to stop support for our release of the application in February 2005. This created a need to quickly stabilize our Payroll system and to start gathering requirements for an anticipated mandatory September 2005 upgrade in order to meet state and federal reporting requirements. To meet this tight schedule, on-site consultants were leveraged to provide additional functional testing and gather requirements in anticipation of the move. How the Problem Occurred • l.T. staff focusing on providing solutions for critical problems and not on the amount of work approved. • The contractor invoiced for separate work efforts authorized under separate purchase orders on a single invoice. The invoices also did not contain purchase order information requiring l.T. staff to allocate charges. • The analyst did not track the actual hours being billed against his work authorizations and lost sight of the approved purchase order amounts. Page4 •- • I .. Invoices were issued and approved, but not paid, in amounts above the purchase order limit. • The only way to ascertain the accuracy of the charges and their allocation to work authorizations was to review all invoices and timecards submitted from the period December 2003 through March 2005. Due to time criticality in resolving existing critical issues, this exercise was completed in April 2005. • Management visibility of the situation was lost due to invoice aging reports issued did not contain information regarding this particular contractor during this period. How Will We Avoid a Repeat of These Problems • Reinforcement and improvements to internal safeguards to help prevent authorizing work without a contract. o Require approval signatures on all invoices and follow authorized Delegation of Authority guidelines. o Distribute the Accounts Payable Invoice Aging Report to Service Approver, Manager, and Department Head. o Contractors will be required to invoice separately on a PO by PO basis for work performed and accepted by OCSD, only one PO per invoice. This will facilitate matching invoices to services and matching both to proper authorization. o New reports are being created to assist Project Managers in tracking commitments and budgets ALTERNATIVES • Staff has not identified an alternative for the services already provided. The services and support were provided at an outstanding level and the solutions developed have met the needs of the agency. The flat rate paid for the services provided were extremely competitive. CEQA FINDINGS N/A ATTACHMENTS None H:\dept\agenda\OMTS\2005\ 1205\07 .64. Partners Consulting.doc Pages OMTS COMMITTEE AGENDA REPORT Orange County Sanitation Drstnct FROM: Robert P. Ghirelli, Director of Technical Services Originator: Mahin Talebi, Source Control Manager SUBJECT: Source Control Annual Report GENERAL MANAGER'S RECOMMENDATION Receive and File. SUMMARY Meeting Date To Bd. of Dir. 12/07/05 12/21/05 Item Number Item Number OMTS05-65 13(e) The Source Control Division of the Orange County Sanitation District (Sanitation District) completed its annual report due yearly on October 31 st as a requirement of the Ocean Discharge Permit issued by the federal Environmental Protection Agency (EPA) and the California Regional Water Quality Control Board (CRWQCB). A summary of activities undertaken throughout the Fiscal Year 2004-2005 is reported as follows: • All reporting requirements were met • Compliance with all effluent wastewater limits was achieved • Wastewater discharge permits were issued in a timely manner • Enforcement was performed on noncompliant Significant Industrial Users • Fats, oil and grease control program was developed and implemented to comply with the Wastewater Discharge Requirement Order issued by the CRWQCB • Concentration of pollutants of concern (NOMA, 1,4 Dioxane) continued to meet drinking water standards • Continued to implement dry weather urban runoff program • Non-industrial source control program was initiated to develop a proactive source control program for the pollutants of concern from drinking water perspective. This report is submitted to the CRWQCB and EPA in accordance with the deadlines of October 31 , 2005, specified in our Ocean Discharge Permit. The Sanitation Districts compliance with the requirements of the ocean discharge permit is excellent overall. PRIOR COMMITTEE/BOARD ACTIONS N/A PROJECVCONTRACTCOSTSUMMARY N/A BUDGET IMPACT D This item has been budgeted. (Line item: ) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. [gl Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS H:\dept\agenda\OMTS\2005\ 1205\07.65.Source Control Annual Report.doc Page 2 OMTS COMMITTEE Meeting Date To Bd. of Dir. 12/07/05 12/21/05 AGENDA REPORT Item Number Item Number OMTS05-66 rnn Orange County Sanitation District FROM: James D. Herberg, Director of Operations and Maintenance SUBJECT: Operations and Maintenance Annual Report GENERAL MANAGER'S RECOMMENDATION Receive and file 2004-05 Operations and Maintenance Annual Report SUMMARY • Each year the Orange County Sanitation District (the Sanitation District) prepares an annual report in accordance with our ocean discharge permit. The report covers the Sanitation District's compliance record, Operations and Maintenance performance, special projects, and other highlights of the past year. • This report is provided to the Regional Board and the U.S. Environmental Protection Agency. • The 2004-05 report reflects that the Sanitation District's operation was in compliance with our ocean discharge permit with the exception of the September 4, 2004 incident resulting in the discharge of 1,569,000 gallons of treated effluent to the Santa Ana River and three exceedances of the Sanitation District's settable solids permit limit. • If you would like a CD ROM or hard copy, please contact Penny Kyle at (714) 593-7130. The report will also be posted on the Sanitation District's website www.ocsd.com. PRIOR COMMITTEE/BOARD ACTIONS PROJECTICONTRACTCOSTSUMMARY BUDGET IMPACT D This item has been budgeted. (Line item: ) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) H:ldeptlagenda\Board Agenda Repons\2005 Board Agenda & Agenda Repons\1205~tem 13(1).0&M Annual Report.doc Revised: 06/04/03 Page 1 ADDITIONAL INFORMATION N/A ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS N/A H:\deptlagenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\1205\ltem 13(1).0&M Annual Report.doc Revised: 06/04/03 Page 2 MINUTES OF PLANNING. DESIGN. AND CONSTRUCTION COMMITTEE MEETING Orange County Sanitation District Thursday, December 1, 2005, at 5 p.m. A meeting of the Planning, Design, and Construction Committee of the Orange County Sanitation District was held on Thursday, December 1, 2005, at 5 p.m., in the Sanitation District's Administrative Office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: PDC COMMITTEE MEMBERS: Directors Present: Tod Ridgeway, Chair Norm Eckenrode, Vice Chair Charles Antos Alberta Christy Larry Crandall Patsy Marshall Roy Moore Harry Sidhu Jim Ferryman, Board Vice Chair Directors Absent: Steve Anderson, Board Chair Doug Davert (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR Committee Chair Tod Ridgeway had no report. STAFF PRESENT: Bob Ghirelli, Acting General Manager David Ludwin, Director of Engineering John Linder, Engineering Manager Tod Haynes, Construction Manager Matt Smith, Engineering Manager Jim Burrer, Engineering Supervisor Martin Dix, CIP Project Manager Dave May, Project Manager Olga Cervantes, Principal Contracts Administrator Lilia Kovac, Acting Committee Secretary OTHERS PRESENT: Brad Avery, Orange Coast College PDC Committee Minutes Page2 December 1, 2005 (5) REPORT OF THE GENERAL MANAGER Bob Ghirelli, Acting General Manager, made the following announcements: -The tour scheduled for December 10, 2005 has been postponed until the spring of 2006. -Directors were encouraged to sign-up with Gail Garrett for the Leadership Symposium scheduled for January 13-15, 2006, with a deadline to sign up by December 12th. -Executive Staff met with Jim Ruth, Interim General Manager, who is scheduled to start Monday, December 5. (6) REPORT OF THE DIRECTOR OF ENGINEERING David Ludwin, Director of Engineering, announced that the Engineering Staff would be conducting tours of the SARI line for the committee members, as recommended by the PDC Committee Chair, Director Ridgeway. (7) REPORT OF GENERAL COUNSEL General Counsel was not present. (8) CONSENT CALENDAR a. Receive, file, and approve minutes of the November 3, 2005 Planning, Design, and Construction Committee Meeting. b. CHANGE ORDER REPORTS Action on change orders that require PDC Committee or Board approval will be taken separately. There are nine change orders this month for PDC Committee approval. c. PSA AND AMENDMENT REPORT Action on PSAs and Amendments that require PDC Committee or Board approval will be taken separately. There were no PSAs and no Amendments approved by the General Manager from October 21 through November 16, 2005. d. FACILITIES ENGINEERING CONSULTANT ACTIVITY REPORT This report is an information only item. e. SANTA ANA RIVER INTERCEPTOR RELOCATION AND PROTECTION STATUS REPORT This is an information only item. •. .• PDC Committee Minutes Page3 December 1, 2005 f. BUSHARD TRUNK SEWER REHABILITATION REPORT This is an information only item. MOTION: It was moved, seconded, and duly carried to approve the recommended actions specified as Items 8(a) through (f). END OF CONSENT CALENDAR (9) INFORMATIONAL ITEM a. PDC05-114 Continuous Feed Chemical Treatment Facility, Contract No. 1-96 There was no verbal report. (10) ACTION ITEMS (Items a-o) a. PDC05-115 MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 1 to VFD Replacement at the Waste Sidestream Pump Station, Job No. FE03-24, with Morrow-Meadows Corp., authorizing a reduction of $24,225, decreasing the total contract amount to $242,975; and (2) Accept VFD Replacement at Waste Sidestream Pump Station, Job No. FE03-24, as complete, authorizing the Final Closeout Agreement. This item is for PDC approval per Delegation of Authority Resolution No. OCSD 04-08. b. PDC05-116 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 6 to Trickling Filter Rehabilitation and New Clarifiers, Job No. P1-76, with J.R. Filanc Construction Company, Inc., authorizing an addition of $489,920, increasing the total contract amount to $34, 709, 778. c. PDC05-117 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to (1) Ratify Change Order No. 7 to Secondary Treatment Facilities Process Upgrades at Plant No. 2, Job No. P2-47-3, with Morrow-Meadows Corporation, authorizing an addition of $94,137, a time extension of 99 calendar days, increasing the total contract amount to $6,011,055, and extending the contract completion to February 3, 2006; and (2) Approve a budget increase of $1,000,000 for a total budget of $10,219,532 to cover the staff cost for construction support. d. PDC05-118 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 10 to Effluent Pump Station Annex, Job No. J-77, with J.F. Shea Construction, Inc., authorizing an addition of $33,053 and 23 calendar days, increasing the total contract amount to $44,293,254. PDC Committee Minutes Page4 December 1, 2005 e. PDC05-119 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 14 for Area Classification Study Implementation Plan, Plant Nos. 1and2, Job No. J-35-2, with J. F. Shea Construction, Inc., authorizing an addition of $365,822, increasing the total contract amount to $17,661, 175. f. PDC05-120 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 24 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of $97 ,562, increasing the total contract amount to $71,972,028. g. PDC05-121 There was a correction made on the total contract amount correcting it to $602,954, which will be made before taking it to the Board of Directors. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to (1) Approve a budget amendment of $250,000 for Sunflower Pump Station Drive Replacement, Job No. P1-62, for a total budget of $1,065,000; (2) Ratify Change Order No. 2 for Sunflower Pump Station Drive Replacement, Job No. P1-62, with Ark Construction Co., authorizing an addition of $172,555 and a time extension of 1,127 calendar days, increasing the total contract amount to $602,594; and (3) Accept Sunflower Pump Station Drive Replacement, Job No. P1-62, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. h. PDC05-122 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to (1) Approve a budget amendment of $275,000 for Peak Flow Management, Job No. J-67, for a total budget of $3,668,000; (2) Ratify Change Order No. 1 to Peak Flow Management, Job No. J-67, with Margate Construction, Inc., authorizing an addition of $128,298 and 325 calendar days, increasing the total contract amount to $1,379, 198; and (3) Ratify Change Order No. 2 for an Adjustment of Schedule Quantities authorizing a decrease of $6,500, decreasing the total contract amount to $1,372,698. i. PDC05-123 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve Professional Services Agreement with EarthTech for engineering services for Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106, for an amount not to exceed $237,676. j. PDC05-124 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 3 to the Professional Services Agreement with AKM Consulting Engineers providing for additional engineering services for Gisler-Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; and Gisler-Redhill/North Trunk Improvements, Contract No. 7-41, for an additional amount of $41,527, increasing the total amount not to exceed $987,401. -• ,• PDC Committee Minutes Page 5 December 1, 2005 k. PDC05-125 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to (1) Approve Plans and Specifications, and Addendum No. 1 for Access Improvements for Plant 1 Electrical Equipment, Job No. FE02-59, and Access Improvements for Plant 2 Electrical Equipment, Job No. FE02-60, on file at the office of the Board Secretary; (2) Receive and file bid tabulation; and (3) Award a construction contract to Morrow- Meadows Corporation for Access Improvements for Plant 1 Electrical Equipment, Job No. FE02-59; and Access Improvements for Plant 2 Electrical Equipment, Job No. FE02-60, for an amount not to exceed $313,200. I. PDC05-126 Directors requested the report be revised to include that this work was mandated by conflicting work being planned by CalTrans., However, the budget increase will result in future savings. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve a budget increase of $700,000 for construction for a total project budget of $1,860,000 for Gisler-Redhill Trunk Sewer Relocation -Phase 1, Contract No. 7-32-1. m. PDC05-127 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to (1) Approve a budget increase of $800,000 for a total budget of $3,600,000; and (2) Authorize the General Manager to solicit bids and award a construction contract for the mitigation resulting from the construction of the Santa Ana River Interceptor 2005 -Emergency Repairs from 10,000 cfs Release, Contract 2-41-4, for an amount not to exceed $500,000. n. PDC05-128 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to (1) Approve a Memorandum of Understanding with Coast Community College District in connection with the Replacement of the Rocky Point Pump Station, Contract No. 5-50; and (2) Authorize the General Manager to negotiate with Coast Community College District concerning the sale, lease, or transfer and eventual use of the unused portion of the Rocky Point Pump Station property at 1700-2000 West Coast Highway; and, FURTHER MOVED: To include approval of a short-term lease with the College District with the first right of refusal with the option to extend the lease term or purchase the land. Director Ridgeway abstained from voting. o. PDC05-129 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to ( 1 ) Approve a budget increase for an additional $10,000,000 for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for a total of $63,580,000; and (2) Approve plans and specifications for Bushard Trunk Sewer Rehabilitation, Job No. l-2-4A, on file at the offices of the Board Secretary. PDC Committee Minutes Page6 December 1, 2005 (11) CLOSED SESSION There was no closed session. (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There were none. (13) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING Director Crandall requested a meeting be scheduled in January 2006 to review the construction as- built and engineering data collection and management processes utilized at the Sanitation District. (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (15) FUTURE MEETINGS DATES The next Planning, Design, and Construction Committee Meeting is scheduled for Thursday, February 1, 2006 at 5 p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 7:05 p.m. Submitted by: ~ Lilia Kovac Acting Committee Secretary H:\dept\agenda\PDC\2005\Minutes\ 120105 PDC Minutes.doc t r PDC COMMITTEE AGENDA REPORT Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Dean Fisher, CIP Project Manager Meeting Date 12/01/05 Item Number PDC05-116 SUBJECT: TRICKLING FILTER REHABILITATION AND NEW CLARIFIERS, JOB NO. P1-76 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 6 to Trickling Filter Rehabilitation and New Clarifiers, To Bel. of Dir. 12/21/05 Item Number 14(b) Job No. P1-76, with J.R . Filanc Construction Company, Inc., authorizing an addition of $489,920, increasing the total contract amount to $34,709,778. SUMMARY Background • Job No. P1-76, Trickling Filter Rehabilitation and New Clarifiers, includes the construction of two new trickling filters and clarifiers, a pump station, a meter vault, and all support equipment and piping. • Black & Veatch prepared the plans and specifications and the contract was awarded to J.R. Filanc Construction Company, Inc. on March 26, 2003. • Change Order No. 6 includes ten items of additional work. There are four non-reimbursable design errors and no reimbursable design errors associated with this change order. Liquidated damages on this project are $3,000 per day and there are no bonus provisions. Contract Schedule Contract Start Date Original Contract Completion Date Total Number of Change Orders to Date Current Contract Completion Date Actual Completion Date Days Subject to Liquidated Damages June 2, 2003 February 26, 2006 6 February 26, 2006 N/A 0 Page 1 Change Order Content Item Description Amount Days Type No. 1 Butterfly Valve at TFSEJB#2 $124,688 0 Other 2 Butterfly Valve at PEDB Brine Line $38,766 0 Other 3 Relocation of Pilot Wire $105, 122 0 Unknown Conditions 4 Relocation of Electrical Ductbanks $139,085 0 Other 5 Proqramminq Additions $22,693 0 Design Enhancement 6 Instrumentation Panel Hardware $10,560 0 Non-Reimbursable Design Error 7 Relocation of 12-inch Drain Line $8,410 0 Non-Reimbursable Desiqn Error 8 Paint Metal Deck at Power $16,160 0 Non-Reimbursable Buildinq 8 Design Error 9 Transformer Pad Extension at $13,310 0 Non-Reimbursable Power Buildinq 8 Design Error 10 60-inch Pipe Realiqnment $11 ,126 0 Unknown Condition Total Change Order No. 6 $489,920 0 The Change Order Performance Report for this project is shown in Attachment 3. Also shown in Attachment 3 is the distribution of the change order items by type based on the definitions given at the front of the booklet. Item 1 -is to increase the size of Trickling Filter Secondary Effluent Box No. 2 and install a 66-inch butterfly valve. The butterfly valve is to allow for construction activity downstream of the valve on future projects. Item 2 -is to remove a section of ductile iron pipe at Primary Effluent Distribution Box (PEDB) and install a 24-inch butterfly valve . The butterfly valve is to allow for future construction activity within and around PEDB. Item 3 -is to relocate the Central Generation pilot wires and remove the existing pilot wire ductbank in order to lower a 48-inch pipeline located directly below and parallel to the ductbank. The pilot wire ductbank was found in a different location than shown on the contract drawings. Item 4 -is to demolish and relocate two electrical ductbanks in order to allow for the construction of a box culvert tie-in to PEDB which will provide primary effluent to the new full secondary activated sludge plant currently in design within Job No. P1-102. The two electrical ductbanks were demolished from the west side of PEDB and were reconstructed on the east side. Item 5 -is to add additional programming language to the overall project program. Two main sections were added which include a step loading system to the engine generator to reduce the likelihood of overload and a standard programming module which controls how computers send and receive data. The additional program language was not included in the original design. Page 2 ' Item 6 -is to add additional hardware components to the programmable logic controller panel. The additional hardware was required in order to fabricate the panel to meet code requirements and to allow for proper communication between field located equipment and the computer monitoring system. The additional hardware was not included in the original contract documents. Item 7 -is to remove and relocate a 12-inch drain line which was not shown on the contract documents and interfered with the installation of a new 72-inch concrete pipeline. The interfering portion of the 12-inch drain line was removed to allow construction of the new pipeline and then rerouted to avoid conflict. Item 8 -is to paint the metal deck within Power Building 8. The metal deck was not shown to be painted on the contract drawings but is required to reduce corrosion and insure the roof maintains integrity for the life of the building. Item 9 -is to increase the size of the transformer pad located next to Power Building 8. The contract required transformer pad did not allow enough clearance around the transformers to meet code requirements nor did it allow convenient access for maintenance activities. Item 1 O -is to adjust the alignment of the 60-inch concrete primary effluent feed line in order to avoid conflict with an existing electrical ductbank. The electrical ductbank was found at a lower elevation than shown on the contract drawings which resulted in a conflict with the required routing of the 60-inch pipeline. The rerouting of the pipeline required a deeper excavation, additional concrete and rebar, and was more labor intensive. Job Completion The project is 93% complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on March 26, 2003. Please refer to the attached Change Order Status Report for more information on previous change orders. PROJECT/CONTRACT COST SUMMARY Original Contract Price Previously Authorized Changes This Change Change Orders to Date Percentage Increase to Date Amended Contract Price $ 33,037,000 $ 1,182,858 $ 489,920 $ 1,672,778 5.06% $ 34,709,778 Page 3 BUDGET IMPACT ~ This item has been budgeted. (Line item: Section 8, CIP, P1-76) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable. (information item) ADDITIONAL INFORMATION Items 3 and 4 are both related to work completed on the same electrical ductbanks, at approximately the same time, but in slightly different locations. Both items were handled with one force account Field Change Order to the contractor, FCO-P176-35, however in order to better track costs in different change order types the costs were separated. While it would be impossible to separate the costs exactly as they were split between the two different change order types the monetary split shown for Items 3 and 4 represents our best effort to report them accurately. ALTERNATIVES None CEQA FINDINGS This project was included in the Strategic Plan EIR that was certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order Performance Report 4. Change Order 5. Location and Photo Description of Change Order BB:kf:ba H:\ntglobal\Agenda Draft Reports\PDC\P1-76 AR CO #6 120105.doc Page4 • .. : PROJECT/PHASE Phase 1 -Project Development Phase 2 -Preliminarv Desian Phase 3 -Design Phase 4 -Construction Phase 5 -Commissioning Phase 6 -Close-Out Phase 7 -Contingency PROJECT TOTAL I Reimbursable Costs PROJECT NET Design PSA Construction Contract EOMS/003800614 ·oRtGINAL AUTHORIZED BUDGET $ $ $ $ $ $ $ $ $ $ $ BUDGET INFORMATION TABLE TRICKLING FILTER REHABILTATION AND NEW CLARIFIERS JOB NO. P1-76 CURRENT PROJECT BUDGET 55,000 60,000 4,382,000 39,692,043 637,000 91,000 1,932,957 46,850,000 46,850,000 6,196,938 34,219,858 . PR0~6~~b; $ $ $ $ $ $ BUDGET INCREASE /DECREASE 489,920 (489,920) - - 489,920 $ $ $ $ $ $ $ $ $ $ PROPOSED REVISED BUDGET 55,000 60,000 4,382,000 40, 181,963 637,000 1 ' 91,000 1,443,037 46,850,000 11 46,850,000 . ·.' FUNDS. ;. THIS ESTIMATED AUTHORIZED TO AUTHORlzATION PROPOSED TOTAL EXPENDITURE DATE . REQUEST AUTHORIZATION TO DATE $ 55,000 $ 55,000 $ 55,000 $ 60,000 $ -$ 60,000 $ 60,000 $ 4,382,000 $ 4,382,000 $ 4,382,000 $ 39,692,043 $ 489,920 $ 40,181,963 $ 36,325,000 $ 44,189,043 $ 489,920 $ 44,678,963 $ 40,822,000 $ 44,189,043 $ 489,920 $ 44,678,963 $ 40,822,000 PSA/Contract 6,196,938 $ 6,169,938 $ -$ 6, 169,938 $ 4,778,412 34,709,778 ·. $ 34,219,858 $ 489,920 $ 34,709,778 $ 32,379,655 . ESTIMATED ExPENDL:D TO DATE(%) 100% 100% 100% 90% 91% 91% 77% 93% CHANGE ORDER STATUS REPORT TRICKLING FILTER REHABILITATION AND NEW CLARIFIERS JOB NO. P1-76 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED TIME ITEM TIME TO DATE DATE COST TO DATE INCREASE (DAYS) (DAYS) CONTRACT 3/26/2003 $ 33,037,000 $ 33,037,000 0.00 1000 1000 CO N0.1 7/17/2003 $ 0.00 $ 33,037,000 0.00 0 1000 CO N0.2 6/23/2004 $ (84,405) $ 32,952,595 (0.26) 0 1000 CON0.3 10/27/2004 $ 123,258 $ 33,075,853 0.12 0 1000 CON0.4 5/25/2005 $ 356,962 $ 33,432,815 1.20 0 1000 CONO. 5 7/20/2005 $ 787,043 $ 34,219,858 3.58 0 1000 CON0~6 · Pending .. .. $ :489,920 $ ·-' .34,709;1,78 5~06' .o 1000 ' .. EDMS\003800613 CHANGE ORDER PERFORMANCE REPORT TRICKLING FILTER REHABILITATION AND NEW CLARIFIERS JOB NO. P1-76, CHANGE ORDER NO. 6 Contractor: J.R. FILANC CONSTRUCTION CO., INC. Project Type: REHABILITATION Design Consultant: BLACK AND VEATCH CORPORATION Contract % Complete: 93% CHANGE ORDER TYPES Unknown Staff Reimbursable Non-Subtotal CO Requested Reimbursable Types Tracked 1 Condition Change Design Errors Design Errors (%) 1 Contract to Date 0.20% -0.50% 0.00% 0.80% 0.50% Change Orders 0.35% 0.07% 0.00% 0.15% 0.57% this Period Total 0.55% -0.43% 0.00% 0.94% I 1.06% 1 The Change Order Management Plan tracks four change order types EDMS:003800657 ... Other Total Change (%) 3.08% 3.58% 0.92% 1.48% 4.00% 5.06% ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 1of6 Contractor: J.R. Filanc Construction Company. Inc. C.O. No.: Six (6) Date: December 21. 2005 Job: Trickling Filter Rehabilitation and New Clarifiers. Job No. P1-76 Consultant: Black & Veatch Amount of this Change Order (Add)(QeeYst) $489.920.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. ITEM 1 -BUTTERFLY VALVE AT TRICKLING FILTER SECONDARY EFFLUENT JUNCTION BOX N0.2 This item is for all labor, material, and equipment to increase the size of Trickling Filter Secondary Effluent Junction Box No. 2 and install a new 66-inch butterfly valve and manual valve operator on the south end of the structure. Miscellaneous additional work associated with this change includes increasing the size of the stainless steel support structure around the existing fiber optic ductbank, incorporating a large opening in the deck to facilitate access and removal of the butterfly valve, and additional support for existing utilities. The butterfly valve will be used to isolate the downstream portion of the 66-inch interplant line so future construction projects can remove sections of the pipeline without requiring a shutdown of the trickling filter facility. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 43 (B) 1 of the General Requirements (Reference FCO-P176-45). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $124,688.00 0 Calendar Days ITEM 2-BUTTERFLY VALVE ADDITION TO THE 24-INCH BRINE LINE AT THE PRIMARY EFFLUENT DISTRIBUTION BOX This item is for all labor, material, and equipment to install a new 24-inch butterfly valve on the existing brine line which feeds into the Primary Effluent Distribution Box (PEDB). Work includes excavating down to the existing pipeline, coordinating a shutdown of the brine line and PEDB, removing a portion of the existing pipe, installing the new valve, and backfilling the excavated area. The new butterfly valve will be used to facilitate future construction around PEDB and to allow Sanitation District staff to shutdown the brine flow to PEDB so they can safely work on the facility. The work was accomplished on Contractor's force account pursuant to Section 43 (B) 2 of the General Requirements (Reference FCO-P176-46). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $38,766.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 2of6 Contractor: J.R. Filanc Construction Company. Inc. C.O. No.: Six (6) Date: December 21. 2005 Job: Trickling Filter Rehabilitation and New Clarifiers. Job No. P1-76 Consultant: Black & Veatch ITEM 3 -RELOCATION OF CENTRAL GENERATION PILOT WIRE This item is for all labor, material, and equipment to relocate the existing central generation pilot wires from the pilot wire ductbank to the 12kV ductbank and then demolish the pilot wire and 480 volt ductbanks. Work items include the purchase of new pilot wires, installing four new approximately 2500 foot lengths of new pilot wire from the central generation facility to the 12kV service center, testing newly installed wire, switching over pilot system to new wire, and then removing approximately 300 feet of the combined pilot and 480 volt ductbanks. While excavating down for the 48-inch secondary effluent line, which is require by contract to be lowered, an approximately five foot wide by three foot deep ductbank was found that had not been shown on the contract drawings. After investigation it was determined the 480 volt ductbank and pilot wire ductbank had been installed as one ductbank. The lowering of the 48-inch pipeline was not possible with the ductbank in this location because it was directly above and parallel to the 48-inch pipeline. The work was accomplished on Contractor's force account pursuant to Section 43 (B) 2 of the General Requirements (Reference FCO-P176-35). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 4-RELOCATION OF ELECTRICAL DUCTBANKS $105, 122.00 0 Calendar Days This item is for all labor, material, and equipment to relocate the existing pilot wire and 480 volt ductbanks from the west side to the east side of the Primary Effluent Distribution Box (PEDB). The major work element is the excavation and installation of an approximately 200 foot section of new ductbank from the contract required Manhole C to the south side of PEDB where the ductbank ties into the existing 480 volt and pilot wire pull boxes. The relocation of the ductbank is required in order to allow for the construction of a new box culvert on the west side of PEDB. The box culvert will be used to provide primary effluent from PEDB to the new activated sludge plant which is currently under design in Job No. P1-102. Additional work elements include relocating the Water District signal wire and moving the existing fiber optic enclosure from the south side to the north side of PEDB. The work was accomplished on Contractor's force account pursuant to Section 43 (B) 2 of the General Requirements (Reference FCO-P176-35). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $139,085.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 3of6 Contractor: J.R. Filanc Construction Company. Inc. C.O. No.: Six (6) Date: December 21. 2005 Job: Trickling Filter Rehabilitation and New Clarifiers. Job No. P1-76 Consultant: Black & Veatch ITEM 5 -PROGRAMMING ADDITIONS This item is for all labor, material, equipment, and programmable logic controller (PLC) programming to enhance the contract required trickling filter facility program. Additional programming elements include a generator load step system and standard coding for PLC to PLC communication. The generator loading will require five steps with provisions for future steps which allow the generator time to recover from immediately connected loads which decreases the likelihood of generator overload. The PLC to PLC standard coding will allow the network to communicate within itself by allowing data to transfer between programmable logic controllers. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 43 (B) 1 of the General Requirements (Reference FCO-P176-40). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 6-INSTRUMENTATION PANEL HARDWARE $22,693.00 0 Calendar Days This item is for all labor, material, and equipment to install additional hardware in the main programmable logic controller panel. The additional hardware includes a shelf to support the Modbus plus taps and cables, independent fused contacts, and additional Modbus plus contacts. These items where not shown on the contract documents and are included to meet manufacturers recommended installation requirements and provide protection from loss of signals from multiple pieces of equipment at the same time. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 43 (B) 1 of the General Requirements (Reference FCO-P176-47). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 7-RELOCATION OF 12-INCH DRAIN LINE $10,560.00 O Calendar Days This item is for all labor, material, and equipment to relocate a portion of an existing 12-inch drain line. Work includes excavation and removal of approximately forty feet of existing drain line which was in conflict with the installation of the 72-inch reinforced concrete trickling filter effluent line. After installation of the 72-inch line the drain line was rerouted to avoid the pipeline conflict. The work was accomplished on Contractor's force account pursuant to Section 43 (B) 2 of the General Requirements (Reference FCO-P176-39). ADDED COST THIS CHANGE ORDER ITEM: $8,410.00 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page4 of6 Contractor: J.R. Filanc Construction Company. Inc. C.O. No.: Six (6) Date: December 21. 2005 Job: Trickling Filter Rehabilitation and New Clarifiers. Job No. P1-76 Consultant: Black & Veatch TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 8-PAINT METAL DECK AT POWER BUILDING 8 This item is for all labor, material, and equipment to paint the metal deck within Power Building 8. Work includes a prime and finish coat for approximately 3300 square feet of corrugated metal deck. The metal deck was not shown to be painted on the contract drawings but is required to reduce corrosion and insure the roof maintains integrity for the life of the building. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 43 (B) 1 of the General Requirements (Reference FCO-P176-48). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 9-TRANSFORMER PAD EXTENSION AT POWER BUILDING 8 $16,160.00 0 Calendar Days This item is for all labor, materials, and equipment to increase the size of the transformer foundation located on the east side of Power Building 8. Work includes the construction of a three foot stem wall, backfill of area between new stem wall and contract required transformer foundation, placement of new slab, and install new handrailing around the area. The work was accomplished on Contractor's force account pursuant to Section 43 (B) 2 of the General Requirements (Reference FCO-P176-31 ). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $13,310.00 0 Calendar Days ITEM 10-PIPE REALIGMENT ON THE 60-INCH PRIMARY EFFLUENT FEED LINE This item is for all labor, materials, and equipment required to adjust the alignment of the 60-inch reinforced concrete primary effluent feed pipe in order to avoid conflict with an existing electrical ductbank. Work includes removing at least two installed sections of pipe and reinstalling them at a deeper heading. Additional activities include constructing an additional field closure to transition from the increased slope back to the required slope. Install concrete slurry between the existing ductbank and the contract required 60-inch reinforced concrete pipeline. The work was accomplished on Contractor's force account pursuant to Section 43 (B) 2 of the General Requirements (Reference FCO-P176-49). 1 ' Page 5of6 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.R. Filanc Construction Company. Inc. C.O. No.: Six (6) Date: December 21. 2005 Job: Trickling Filter Rehabilitation and New Clarifiers. Job· No. P1-76 Consultant: Black & Veatch ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: TOTAL ADDED COST THIS CHANGE ORDER: TOTAL TIME EXTENSION THIS CHANGE ORDER: $11,126.00 0 Calendar Days $489,920.00 0 Calendar Days The additional work contained in this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that no extension of time to perform the work is required for this Change Order. District and Contractor agree that the added cost described above constitutes full and equitable consideration for all the impacts incurred by the Contractor, and no other direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: Original Contract Time: Original Completion Date: Time Extension this C.O.: Total Contract Time Extension: Revised Contract Time: Revised Final Completion Due Date: Time Subject to Liquidated Damages: Actual Final Completion Date: June 2, 2003 1,000 Days February 26, 2006 0 Days O Days 1000 Days February 26, 2006 N/A N/A Original Contract Price Prev. Authorized Changes This Change (Add) (Ded1:1ct) Amended Contract Price $ 33.037 .000.00 $ 1!182.858.00 $ 489.920.00 $ 34,709,778.00 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.R. Filanc Construction Company. Inc. C.O. No.: Six (6) Page 6of6 Date: December 21. 2005 Job: Trickling Filter Rehabilitation and New Clarifiers. Job No. P1-76 Consultant: Black & Veatch Board Authorization Date: December 21, 2005 ORANGE COUNTY SANITATION DISTRICT Recommended by: Dean Fisher, P.E. CIP Project Manager Approved by: David A. Ludwin, P.E. Director of Engineering Accepted by: Date Date J. R. FILANC CONSTRUCTION COMPANY, INC. Contractor Date EDMS/003800612 } PDC COMMITTEE Meeting Date To Bd. of Dir. 12/01/05 12/21/05 AGENDA REPORT Item Number Item Number Orange County Sanitation District FROM: David A. Ludwin, Director of Engineering Originator: Bob Schirripa, Project Manager PDC05-117 SUBJECT: SECONDARY TREATMENT FACILITIES PROCESS UPGRADES AT PLANT NO. 2, JOB NO. P2-47-3 GENERAL MANAGER'S RECOMMENDATION 14(c) (1) Ratify Change Order No. 7 to Secondary Treatment Facilities Process Upgrades at Plant No. 2, Job No. P2-47-3, with Morrow-Meadows Corporation, authorizing an addition of $94, 137, a time extension of 99 calendar days, increasing the total contract amount to $6,011 ,055, and extending the contract completion to February 3, 2006; and (2) Approve a budget increase of $1,000,000 for a total budget of $10,219,532 to cover the staff cost for construction support. SUMMARY • Job No. P2-47-3, provides for the rehabilitation of electrical equipment, instrumentation, and controls at the Activated Sludge Treatment Process (Secondary Treatment Plant) located at Plant No. 2. • Lee & Ro prepared the plans and specifications and the contract was awarded to Morrow-Meadows Corporation on September 24, 2003. • This change order includes seven items of added work and a 99-day time extension. There is one non-reimbursable design error and no reimbursable design errors associated with this change order. The contract includes liquidated damages at $2,000 per day and no bonus provisions. • This change order also requests approval of a budget increase of $1,000,000 to cover staff costs associated with the construction support of this project. This increase is based on an average labor rate of $100/hr. The original budget grossly under estimated the amount of staff time required to engineer, inspect, commission, and support this project. As information, projects of this size and complexity are normally estimated to consume approximately 21 .3% on average of the budget for staff time. This original budget for this project only provided for approximately 12.7% for staff. This budget increase will bring the overall percentage to 24% which is slightly above the average but considering the extended time and added complexity for scope from other projects, staff believes that this is sufficient for completion of the project. Page 1 Contract Schedule Contract Start Date Original Contract Completion Date Total Number of Change Orders to Date Current Contract Completion Date Projected Project Completion Date Actual Completion Date Days Subject to Liquidated Damages Change Order No. 7 Content Item Description Amount No. 1 Verification of Spare Conduit ,954 2 Couple and AliQn Pumps & Motors _,,244 3 East RAS Pump Station Vibration 2,314 Testinq 4 RAS Pump Station Motor Support 72,237 ModificationsNibration Monitorinq 5 Added 60 Amp Breaker and Wirinq 635 6 Added Trouble Signal for 2,317 pH/Temperature 7 Additional Conductors in Conduit 1,436 C420 8 Time Extension 0 Total Change Order No. 7 $94,137 November 6, 2003 March 4, 2005 7 October 27, 2005 February 3, 2006 N/A N/A Days Type 0 Other 0 Other 0 Other 0 Other 0 Other 0 Staff Requested Design Enhancement 0 Non-reimbursable Design Error 99 Staff Requested Design Changes I Unknown Conditions 99 The Change Order Performance Report for this project is shown in Attachment 3. Items 2-5 included in this change order are associated with the deletion of work from another contract (J-33-1 A) which was added to this contract. Inclusion of this work into P2-47-3, was required in order to allow a more efficient start-up of the east side aeration basins. Since these changes were made to accommodate another construction contract, these items have been classified as "other''. Item 1 verifies the existence of available spare conduit needed for future Fiber Optic Routing Modifications. Verification of usable spare conduit was required to determine the most cost effective means to perform additional work which will be included in a future contract. Since the Contractor was already working in this area, duplicate work can be avoided (process shutdowns, lock out/tag out procedures ... ) thus saving costs. Page 2 Item 2 aligns the shafts and couples the three motor pumps and motors for the East Side Return Activated Sludge pumping system. This work was removed from the J-33-1 A Contractor's scope of work and was required to be performed under this contract in order to allow a more efficient start-up in the East Side Aeration Basins, which was critical to this project's schedule. Item 3 performs vibration monitoring on the three East Side Return Activated Sludge (RAS) Pumps. The vibration monitoring was originally in the J-33-1 A project but it was needed to verify proper operating conditions of the pumping systems. Item 4 adds additional support to the six RAS pump motors necessary to correct excessive vibration caused by insufficient design of the motor supports by the design consultant for J-33-1 A and discovered during start-up of the East Side RAS pumps. Because the startup of the East Side RAS pumps was on the critical path of the project schedule, this project performed the non-contract specified work using a modified design supplied by the design consultant for J-33-1 A at no cost. Item 5 adds a 60 Amp Breaker and ancillary wiring to MCC DBS in order to provide power to the OASES Uninterruptible Power Supply (UPS) Panel in order to keep the oxygen plant Programmable Logic Controller (PLC) continuously powered. The J-33-1 A contract documents omitted the installation of the breaker and wiring and it was determined that these were needed to safely operate the oxygen facility. Item 6 adds programming work for trouble indication to Sanitation District's staff for the pH/temperature sensor located in the Aeration Basins. The need for trouble indications was not identified during design, and therefore was not included in the contract documents. This design enhancement was requested by staff during the construction phase. Item 7 adds ten #12 conductors to conduit C420. The contract documents specified 22 conductors, whereas 32 are needed. This item corrects the omission. Item 8 is for a time extension in order to accommodate many unknown conditions and design changes required during Construction. The Contractor submitted a time impact analysis (TIA) and a request for a time extension as required in the specifications. The TIA was reviewed and evaluated to determine if the time extension was valid. The evaluation determined that the Contractor had a valid claim and a zero cost field change order approved the 99-day time extension request. Job Completion The project is now 84% complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on September 24, 2003. Please refer to the attached Change Order Status Report for information on all previous change orders. Page3 PROJECT/CONTRACT COST SUMMARY Original Contract Price Previously Authorized Changes This Change (add)(dod1:mt) Change Orders to Date Percentage Increase to Date Amended Contract Price $ 4,712,000 $ 1,204,918 $ 94,137 $ 1,299,055 27.57% $ 6,011,055 During the construction of P2-4 7-3, there has been considerable work added to this project that was originally planned to be performed by three other projects, namely, J-33-1A, P2-74, and P2-90. Staff determined that the extra work was similar to the project scope of P2-47-3, and the inclusion of the work would avoid future conflicts and would result in a cost savings to the overall construction program. The work identified with the other projects was removed from their project scopes and added to the P2-47-3, project as change order items identified as "Other''. The cost impact to P2-47-3, associated with items identified as "Other'' is $1,025, 158 or 21.76% of the original contract amount. The major portion ($940,219) of this amount is attributable to work removed from other projects and performed as part of P2-47-3. As shown in Attachment 3, the total change order percentage for the P2-47-3, project is 5.81%. BUDGET IMPACT D This item has been budgeted. (Line item: Section 8-Page 64) ~ This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) This change order also requests a budget increase of $1,000,000 to cover the additional staff costs associated with the construction support of this project. These additional funds are required because tho original estimate of staff time required to engineer, inspect, commission, and support this project was grossly insufficient. As information, the estimated staff time based on the original completion date of March 2005 was approximately 7,000 hours. The actual expenditure was closer to 12,000 hours because of the continued intense support required due to unknown conditions and the addition work from other projects. Furthermore, as of October 2005, the planned staff expenditure was approximately 11 ,000 hours with almost 18,000 hours actually expended. This divergence alone accounts for approximately $700,000 at 100 $/hr with several months to go before the project moves into the Closeout phase. In addition, the approved time extensions to the contract completion date have required continued support that was not originally envisioned or planned. Staff realizes that the available contingency for this project is high based on the percent complete. However, there are a number of field change orders (FCOs) still being worked by the Contractor under a forced account basis and the anticipated costs associated with these FCOs is expected to utilize the available contingency which would not leave any funds available for the additional staff time. It should be noted that this equates to an additional change orders of about 15%, most of which are the result of performing work from other projects or because of new regulations. Therefore, it was determined that it would be better to request the additional budget now rather than later. Page4 ADDITIONAL INFORMATION None ALTERNATIVES None CEQA FINDINGS This project was included in the Strategic Plan EIR that was certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order Performance Report 4. Change Order 5. Location and Photo Description of Change Order CH:dm:kf H:\ntglobal\Agenda Draft Reports\PDC\P2-47-3 AR C0#7 120105.doc Page 5 . PROJECT/PHASE: BUDGET INFORMATION TABLE SECONDARY TREATMENT FACILITIES PROCESS UPGRADES AT PLANT NO. 2 P2-47-3 dRt~INAl AUtHOR~D .BUD.GET, . CURRENT. PROJECT. euo6ei: !~ ,_·,< :~~~~ds~D · :aub~lfr. iNcREAse · hT::~t::r:i-_,_, >T' ;~~a~ijsEo · : <rFuNos'.· . -~...... rH1s.: ':·!·;· ESTIMATED . ... · :REvlSED AUTtfORJZED TO ·. AtiTHOR)Z,\tfON PROPOSED TOTAL EXPENPiTuRe •"·. ESTIMATED EXPENDE.D TO 'DATE(%) · :iDecREASE -8-UDGET.: . · _'.~\~. DA11= · . ·· REQUEST . AUTHORIZATION TO, DATE.· ;;. · •. •::_'.·.· •• • ....... · .,., .. , •• • <·;·:.:.:.·.'.:.·.'.l.: '•·.• .. •·· •••. • .,,, "'""·" ·•· .. • · ... >. ..... ..·. > .. ·· ...•..•. ·.•.· ..... ;._ •. · ... · .. :_:·.·.•. .". :::::· .·. . . L'..·.·· ....... : . .___,,.;.;,;.,,Yt::+;.;.;...· ...... _._ .. _ T. -·· _<_;:;_, ._;......._ ::.·+-_................._ ................ _. ",.;,,'··· .... · ...................................... _.--1 __ ;:.-·;•: ... '.b_:::"-·.,_. ·---..... , .. · ,:,:.:1 .. ., .• ,., .. . .. . :,,·,:· Phase 1 -Project Development $ -$ 260 $ -$ Phase 2 -Preliminarv Desian $ 6,000 $ 6,427 $ -$ ... Phase 3 -Design $ 677,002 $ 665, 134 $ 44,000 $ 709,134 ,' $ ' 708,849 100% :». Phase 4 -Construction $ 6,697,000 $ 7,518,603 $ 850,137 $ 8,368,740 $ 7,012,815 84% Phase 5 -Commissioning $ 158,906 $ 158,906 $ 200,000 $ 358,906 $ 184,630 51% 131 0% Phase 6 -Close-Out $ 39,977 $ 39,977 $ $ 39,977 .s $ -., :. Phase 7 -Continaencv $ 1.124, 115 $ 830,225 $ (94,137) $ 736,088 $ 0% PROJECT TOTAL $ 8,703,000 $ 9,219,532 $ 1,000,000 $ 10,219,532 $ 7,913,112 83% IRelmbursable Costs lrl 0% PROJECT NET $ 8,703,000 $ 9,219,532 $ 1,000,000 $ 10,219,532 $ 8,389,307 $ 1,094,137 $ 9,483,444 $ 7,913,112 83% PSA/Contract Design PSA $ 637,709 $ 637,709 $ -$ 637,709 $ 637,709 $ -$ 637,709 $ 572,841 90% Construction Contract $ 5,617,217 $ 5,916,918 $ 94,137 $ 6,011,055 $ 5,916,918 $ 94,137 $ 6,011,055 $ 5,040,456 84% EDMS 003799996 ITEM CHANGE ORDER STATUS REPORT SECONDARY TREATMENT FACILITIES PROCESS UPGRADES AT PLANT NO. 2 JOB NO. P2-47-3 APPROVAL CONTRACT CONTRACT COST CUMULATIVE AUTHORIZED PERCENTAGE TIME DATE COST TO DATE INCREASE (DAYS) CONTRACT 9/24/2003 $4,712,000 $4,712,000 0.00 485 CO N0.1 10/27/2004 $205,903 $4,917,903 4.37 0 CON0.2 12/15/2004 $12,765 $4,930,668 4.64 0 CO NO. 3 2/23/2005 $331,811 $5,262,479 11.11 0 CON0.4 3/23/2005 $526,958 $5,789,437 22.87 215 CO N0.5 5/25/2005 $95,602 $5,885,039 24.89 0 CONO. 6 8/24/2005 $31,879 $5,916,918 25.57 21 ' CONO. 7 ·L.:>.:,.·, '; ·:··:•: : · .. $~4,137 .. ~: .. ·::::;.::· ... "''::•'·:''· 99 .. . pending . .. .; . $6;01 t,dss:. :· 27.~Z:· .... : ... ; " .,· .. .. EDMS 003799995 AUTHORIZED TIME TO DATE (DAYS) 485 485 485 485 700 700 721 820 ., CHANGE ORDER PERFORMANCE REPORT SECONDARY TREATMENT FACILITIES PROCESS UPGRADES AT PLANT NO. 2 JOB NO.P2-47-3, CHANGE ORDER NO. 7 Contractor: MORROW-MEADOWS CORPORATION Project Type: REHABILITATION Design Consultant: LEE & RO Contract% Complete: 84% CHANGE ORDER TYPES Unknown Staff I Reimbursable Non-Subtotal CO I Requested Reimbursable Types Tracked 1 Other Condition Change Design Errors Design Errors (%) 1 Contract to Date -0.14% 3.09% 0.77% 2.01% 5.73% 19.84% Change Orders 0.00% 0.00% 0.00% 0.08% 0.08% 1.92% this Period Total -0.14% 3.09% 0.77% 2.09% 5.81% 21.76% 1 The Change Order Management Plan tracks four change order types EDMS: 003800659 Total Change (%) 25.57% 2.00% 27.57% ,,._ 'v Contractor: Job: Consultant: ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Morrow-Meadows Corporation C.O. No.: Date: Secondary Treatment Facilities Process Upgrades at Plant No. 2 Job No. P2-47-3 Lee & Ro Page 1of7 Seven (7) December 21. 2005 Amount of this Change Order (Add)(Deeblot) $94. 137 .00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. ITEM 1 -VERIFICATION OF SPARE CONDUIT This item is for labor, material, and equipment needed to verify the existence of usable spare conduit running from JB-1 to the Metering Pit Box, and from the Metering Pit Box to the corner of Ribal Tunnel. The Contractor was required to confirm that there are spare conduits to run signals (four twisted pair and twelve #12 multi-conductor wires) from JB-1 to the corner of Ribal tunnel, and the locations of the spares. The following work was required in accordance with Field Change Order No. 25; blow air through conduits to confirm they are clear, mandrill to determine if the conduits are usable (not plugged, etc.), blow jet line through the spare conduits. This additional work is not part of the original scope contained in the contract documents. Verification of usable spare conduit was required to determine the most cost effective means to perform the additional work proposed under a future construction project. The work associated with this change order item was accomplished by the Contractor's force account in accordance with Division 1, Section 44.B. 1 of the General Requirements (Reference FCO No. 25). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $6,954.00 0 Calendar Days Contractor: Job: Consultant: ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Morrow-Meadows Corporation C.O. No.: Date: Secondary Treatment Facilities Process Upgrades at Plant No. 2 Job No. P2-47-3 Lee & Ro ITEM 2 -COUPLE AND ALIGN EAST SIDE RAS PUMPS & MOTORS Page 2of7 Seven (7) December 21. 2005 This item is for labor, material, and equipment required to align the shafts and couple the three motors and pumps for the East Side Return Activated Sludge (RAS) pumping system. The Sanitation District received a credit for deletion of this work from the J-33-1A contract. This non-contract specified work was required to be performed under this contract in order to start-up the East Side Aeration Basins, which was critical to the project schedule. The work associated with this change order item was accomplished by the Contractor's force account in accordance with Division 1, Section 44.B.1 of the General Requirements (Reference FCO No. 4 7). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 3-EAST RAS PUMP STATION VIBRATION TESTING $8,244.00 0 Calendar Days This item is for labor, material, and equipment required to perform vibration monitoring on the three East Side RAS pumps. The Sanitation District Maintenance staff rebuilt the three East Side RAS pumps. The East Side RAS motors were purchased and installed under Job No. J-33-1A. The East Side RAS VFDs were purchased and installed under this contract (Reference FCO No. 2). The vibration monitoring was not included in the contract documents however it was needed in order to locate any resonant points that may occur from zero to full speed. The work associated with this change order item was negotiated with the Contractor in accordance with Division 1, Section 43.B.1 of the General Requirements (Reference FCO No. 52). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $2,314.00 0 Calendar Days -. II J Contractor: Job: Consultant: ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Morrow-Meadows Corporation C.O. No.: Date: Secondary Treatment Facilities Process Upgrades at Plant No. 2 Job No. P2-4 7-3 Lee & Ro Page 3of7 Seven (7) December 21. 2005 ITEM 4-RAS PUMP STATION MOTOR SUPPORT MODIFICATIONSNIBRATION MONITORING This item is for labor, material, and equipment required to provide additional RAS motor base support and additional vibration monitoring on all six RAS pumps. Unacceptable levels of vibration were detected at the critically needed RAS pumps following the work conducted pursuant to Items 2 and 3 of this change order. The Design Consultant for the J-33-1A project made recommended modifications to each pump base which included; prep work cleaning (wire brush, degreasing, etc ... ), additional shims, form and pour high strength epoxy grout at each location, eight 3/8-inch stiffener plates, refinish motor skid with one coat of rust inhibitive primer and two finish coats of paint, and follow-up vibration monitoring. The Sanitation District decided to implement the recommendation on East Side RAS Pump #1 and conduct subsequent vibration monitoring on a time and materials basis to determine the success of the improvements. The Sanitation District moved forward with the modifications on the remaining five pumps following verification that the improvements would yield acceptable levels of vibration. The work associated with this change order item was accomplished by the Contractor's force account in accordance with Division 1, Section 44.B.1 of the General Requirements (Reference FCO No. 58) and negotiated with the Contractor in accordance with Division 1, Section 43.B.1 of the General Requirements (Reference FCO Nos. 58A and 66). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 5 -ADDED 60 AMP BREAKER AND WIRING $72,237.00 0 Calendar Days This item is for labor, material, and equipment needed to install a 60 Amp Breaker and ancillary wiring to MCC DBS as needed to provide power to the OASES UPS PANEL. Recently a separate contract, Job No. J-33-1A, removed and replaced MCC DBS. However, Job No. J-33-1A was not contractually required to connect a 60 Amp Breaker and ancillary wiring to MCC DBS as needed to provide power to the OASES UPS PANEL. Installation of the 60 amp breaker was needed in order to complete the field testing required for the P2-47-3 project. This work was required immediately in order to start-up the East Side Aeration Basis, which was critical to project schedule. The work associated with this change order item was accomplished by the Contractor's force account in accordance with Division 1, Section 44.B.1 of the General Requirements (Reference FCO No. 48). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $635.00 0 Calendar Days Contractor: Job: Consultant: ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Morrow-Meadows Corporation C.O. No.: Date: Secondary Treatment Facilities Process Upgrades at Plant No. 2 Job No. P2-4 7-3 Lee & Ro ITEM 6-TROUBLE SIGNAL FOR pH/TEMPERATURE Page 4of7 Seven (7) December 21. 2005 This item is for labor, material, and equipment needed to add a trouble signal to the Primary Effluent Pump Station PLC program. This additional requirement added programming, 1/0 module drawing changes, and loop diagram modifications. The original design does not contain a trouble signal for the pH/temperature transmitter located in the Aeration Basins. The need for trouble indication was identified during the Construction Phase by staff. This item was not shown in the contract documents. The work associated with this change order item was negotiated with the Contractor in accordance with Division 1, Section 43.8.1 of the General Requirements (Reference FCO No. 60). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 7 -ADDITIONAL CONDUCTORS IN CONDUIT C420 $2,317.00 0 Calendar Days This item is for labor, material, and equipment needed to add ten #12 conductors to conduit C420. The original design (Drawing E6203) shows 22 #12 wiring located in conduit C420, and 32 #12 wiring is needed to complete the installation. This change order is being issued in order to correct the omission. The work associated with this change order item was negotiated with the Contractor in accordance with Division 1, Section 43.8.1 of the General Requirements (Reference FCO No. 61 ). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 8 -TIME EXTENSION PURSUANT TO TIME IMPACT ANALYSIS NO. 2 $1,436.00 0 Calendar Days This item is to extend the contract duration in order to accommodate many unforeseen conditions and design changes required during Construction. The Contractor was directed by Submittal No. 95, response to incorporate the JB-1 gate into the design of the PEPS PLC panel. After many submittals and two RFPs, the Sanitation District on June 23, 2005 issued a release to fabricate the panel according to the original contract documents. The Sanitation District approved the April update showing the PEPS PLC panel finishing April 4, 2005. However, the panel was not allowed to finish until July 19, 2005, caused by additional submittals and RFPs 13 and 13A. Impact to the fabrication of the PEPS PLC panel was 107 days. p Contractor: Job: Consultant: ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Morrow-Meadows Corporation C.O. No.: Date: Secondary Treatment Facilities Process Upgrades at Plant No. 2 Job No. P2-4 7-3 Lee & Ro Page 5of7 Seven (7) December 21, 2005 The installation of the underground fiber optic cable that would go between the PEPS PLC and the JB-1 gate was also delayed by a design change under RFI No. 273, which was returned on September 20, 2005 directing the Contractor to split the specified FOC-130 into three sections: FOC-136, FOC-148 and FOC-149. The delay to the Contractor to begin trenching was 69 days. During the Functional Acceptance Test (FAT) for the East RAS/WAS, it was discovered that the East RAS pumps created excessive vibration. Additionally, during the FAT on the East Oasis, it was discovered that the manhole covers on the deck were leaking a significant amount of oxygen. Both of these issues needed to be repaired prior to starting the Reliability Acceptance Test (RAT) for both the RAS/WAS and Oasis. This delay was 30 days. During the testing coordination, the Contractor was informed that the RAT for the RAS/WAS and Oasis would need to be done concurrently, which was not originally designed into the schedule. This delay was 53 days. All of these delays were included in Field Change Order No. 67. The Contractor agreed to waive any extended overhead costs associated with this time extension pursuant to FCO No. 67. Many of the aforementioned delays occurred concurrently. In addition, each of the delays caused either a partial or total impact to the critical path. The Contractor has requested a time extension of 99 days, which would extend the completion date from October 27, 2005 to February 3, 2006. The time impact analysis (TIA No. 2) was reviewed and approved by the Sanitation District. The work associated with this change order item was negotiated with the Contractor in accordance with Division 1, Section 43.B.1 of the General Requirements (Reference FCO No. 67). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: TOTAL ADDED COSTS THIS CHANGE ORDER: TOTAL TIME EXTENSION THIS CHANGE ORDER: $0.00 99 Calendar Days $94,137.00 99 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 6of7 Contractor: Morrow-Meadows Corporation C.O. No.: Date: Seven (7) December 21. 2005 Job: Secondary Treatment Facilities Process Upgrades at Plant No. 2 Job No. P2-47-3 Consultant: Lee & Ro The additional work contained within this change order can be performed incidental to the prime work and within the time allotted for the original contract and any extensions to the contract time made by this and all previously issued change orders. It is therefore mutually agreed that a 99 day extension of time to perform the work is required for this change order. The Sanitation District and Contractor agreed that the added costs described above constitutes full and equitable consideration for all the impacts occurred by the Contractor, and no other direct or indirect, incidental or consequential costs, expenses, losses, or damages have been or will be incurred by Contractor, except as expressly granted and approved by this change order. SUMMARY OF CONTRACT TIME Original Contract Date: Original Contract Time: Original Completion Date: Time Extension this C.O.: Total Contract Time Extension: Revised Contract Time: Revised Final Completion Due Date: Time Subject to Liquidated Damages: Actual Final Completion Date: November 6, 2003 485 Calendar Days March 4, 2005 99 Calendar Days 335 Calendar Days 820 Calendar Days February 3, 2005 N/A N/A Original Contract Price Prev. Authorized Changes This Change (Add) (Dedl:Jot) Amended Contract Price $ 4.712.000 $1.204.918 $ 94.137 $ 6.011.055 ' ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Morrow-Meadows Corporation C.O. No.: Date: Job: Secondary Treatment Facilities Process Upgrades at Plant No. 2 Job No. P2-47-3 Consultant: Lee & Ro Board Authorization Date: December 21, 2005 ORANGE COUNTY SANITATION DISTRICT Recommended by: Tod Haynes, P.E. Date Engineering and Construction Division Manager Approved by: David A. Ludwin P.E. Director of Engineering Accepted by: MORROW-MEADOWS CORPORATION Contractor EDMS 003799998 Date Date Page 7of7 Seven (7) December 21. 2005 PDC COMMITTEE AGENDA REPORT Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Umesh Murthy, GIP Project Manager SUBJECT: EFFLUENT PUMP STATION ANNEX, JOB NO. J-77 GENERAL MANAGER'S RECOMMENDATION Meeting Date 12/01/05 Item Number PDC05-118 Ratify Change Order No. 10 to Effluent Pump Station Annex, Job No. J-77, with To Bel. of Dir. 12/21/05 Item Number 14(d) J.F. Shea Construction, Inc., authorizing an addition of $33,053 and 23 calendar days, increasing the total contract amount to $44,293,254. SUMMARY • Effluent Pump Station Annex (EPSA), Job No. J-77, will replace the existing Foster Booster Pump Station with a new pumping facility that is capable of providing adequate backup capacity to the existing Ocean Outfall Booster Station (OOBS) during excess flow events and routine maintenance. EPSA will also accommodate the pumping of secondary treated water exclusively through the 78-inch outfall during excess flow events. This project also includes the construction of a standby power facility which will provide backup power to EPSA. • Black and Veatch Corporation prepared the plans and specifications for this project and the construction contract was awarded to J.F. Shea Construction, Inc. on September 24, 2003. • Change Order No. 1 O includes three items of additional work, and one item of deleted work to Job No. J-77. There is one non-reimbursable design error and no reimbursable design errors associated with this change order. Liquidated damages on this project are $5,000 per day and there are no bonus provisions. Contract Schedule Contract Start Date Original Contract Completion Date Total Number of Change Orders to Date Current Contract Completion Date Actual Contract Completion Date Days Subject to Liquidated Damages Revised: 06/04/03 November 24, 2003 June 30, 2007 10 July 23, 2007 N/A 0 Page 1 Change Order No. 10 Content Item Description Amount Days Type No. 1 Chlorine Analyzer Conduit $23,826 0 Unknown Conditions Modifications 2 Temporary Power Feed to Junction $6,389 0 Non-Reimbursable Design Box #8 Error 3 Fiber Optic Tube Installation $17,338 0 Staff Requested Design Chanqe 4 Credit for Deletion of Painting of EPSA ($14,500) 0 Staff Requested Design Pump Room Walls Enhancement 5 Reduction of Retention $.00 0 Other 6 Inclement Weather Days $.00 23 Other Total -Chanqe Order No. 10 $33,053 23 The Change Order Performance Report for this project is shown in Attachment 3. Also shown in Attachment 3 is the distribution of the change order items by type based on the definitions given at the front of the booklet. Item 1 is to re-route conduits and wiring which is providing power to the existing chlorine analyzers, which conflicted with contract work. These conduits were installed by a project which had not been completed when the J-77 project was in the design phase. Item 2 is to install approximately 600 feet of temporary wire with associated PVC conduit to provide power to the slide gate at Junction Box #8 (JB #8). Foster Pump Station (FPS) currently supplies power to the JB #8 gate. FPS is scheduled to be demolished under this project. Item 3 is to provide labor, fiber optic cable, couplings, hardware and a stainless steel junction box to install approximately 500 feet of Orange County Sanitation District (Sanitation District) furnished fiber optic tube for instrumentation and control systems which provided monitoring capabilities requested by staff which were not incorporated in the original design. Item 4 is a credit to the Sanitation District for deletion of painting of the pump and motor rooms in the EPSA Pump Building. The deletion of painting the pump station walls will avoid future maintenance (re-painting) on the pump station walls. Item 5 is for the reduction of retention from ten (10%) to five (5%) percent. This project is now 72% complete and the Contractor has completed all work to date in accordance with the contract requirements. Staff recommends that the Contractor's request to reduce the retention from ten percent to five percent be accepted. Item 6 is to grant the Contractor 23 inclement weather days (beyond the 15 days included in the contract schedule) since the beginning of the contract, pursuant to Section 5 of the Bid Documents and Section 54 of the Contract General Conditions. Job Completion The project is now 72% complete. Revised: 06/04/03 Page 2 . ,.,. PRIOR COMMITTEE/BOARD ACTIONS The construction contract was awarded to J. F. Shea Construction, Inc. by the Board of Directors on September 24, 2003. Please refer to the attached Change Order Status Report for more information on previous Change Orders. PROJECT/CONTRACT COST SUMMARY Original Contract Price Previously Authorized Changes This Change (Add) Change Orders to Date Percentage Decrease to Date Amended Contract Price BUDGET IMPACT $44,735,518 $ (475,317) $ 33,053 $ (442,264) (0.98%) $44,293,254 IZ! This item has been budgeted. (Line item: Section 8, Page 69) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) ADDITIONAL INFORMATION None ALTERNATIVES None CEQA FINDINGS The Rehabilitation of Foster Pump Station (FPS) was included in the 1999 Strategic Plan Environmental Impact Report (EIR). The EIR was certified on October 27, 1999, and a Notice of Determination was filed on October 29, 1999. A supplemental EIR (SEIR) was completed for update of the Program EIR to reflect replacement of FPS rather than the rehabilitation indicated in the Strategic Plan. The SEIR was approved by the Board in December 2002. ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order Performance Report 4. Change Order 5. Location and Photo Description of Change Order TB:dm:el:ba H:\ntglobal\Agenda Draft Reports\PDC\J-77 AR CO #10 120105_.doc Revised: 06/04/03 Page3 ,· . . r :. ' PRo.iECT/PHASE Phase 1 -Project Development Phase 2 -Preliminary Design Phase 3 -Desian Phase 4 -Construction $ 21 000 $ $ 1,258 000 $ 4.000 62000 $ 3,501 000 $ 4,446 000 $ 43,745 000 $ 54, 146 514 $ Phase 5 -Commissionina $ 376 000 $ 94 000 $ 487 000 Phase 6 -Close-Out $ 123.000 Phase 7 -Continaencv $ 1,762 000 $ 4 467.486 $ PROJECT TOTAL $ 50,757,000 $ 63,736,000 'Reimbursable Costs PROJECT NET $ 50,757,000 $ 63,736,000 $ Design/Const. Suooort PSA $ 2 208 810 $ 6164.240 $ Construction Contract $ 44 735 518 $ 44 260.201 $ EOMS 003800267 BUDGET INFORMATION TABLE Effluent Pump Station Annex JOB NO. J-77 . PROPOSED'· REYJSED BUDGET FUNDS AtmfORtzeb THIS :;, : •··. T. <>.DATE . AUTHORIZATION REQUEST : , ... ·,;;:,•: :i'i , .. • ·:,:l.E:i:W::L;,:•. ·· .• · ·· ~-' · ... : ESTiMATED ESTIMATED f'ROP(!Sl:DTOTAL. •ExPENDITURE EXPENDEDTO AUTHORJZATION ... TO DATE . • ··, · DATE(%) ... •· ·i .. ·, :// .. :·':·:: :. ................ ••'.:i .>0i;;{i,,.: ·::i .. , ... <-..::::.:: .' ....... $ $ 4,ooo .t-'-$ ____ 4_., ..... oo...,o-+-------+-$...__ ___ 4 ...... ,--.oo--o'-+-'$...__ __ 4..;.i.;;;.Oo;:;..;:o:....J-_....;.1.;;.oo;;..:o/c.;;.o_--1 62,000 t-$ ______ 6_2 ...... 0 ..... 0 ..... 0 +--$ _____ --1--$.__ __ 6 .... 2"""0""""0"""0-+-"'$ _ __,;6=2~0.;;.oo~-....;1~0.;;..;oo/c;.;;.o_--1 $ 4 446,000 .,. $ 4,446 000 $ 4.446 000 $ 4,446 000 100% r---------1--------......... ---....__...... ................. __ _.....~;;...;:;;..;;.-+---..-......;;..;..;...._~ 33.053 $ 54, 179,567 $ 54 146,514 $ 33 053 $ 54, 179,567 $ 37,500,000 69% $ $ 487,000 t-$....._ ____ ..... 48 ..... 7 ..... 0"'"'0..;..0-t------------+-"'$--__.;..48;;;.;;7 •. 0;..;;0~0-t-=$~----+---....;O;;..:o/c.;;.o ---1 123 000 $ 123 000 $ 123 000 $ 0% (33,053) $ 4,434,433 $ -$ $ 63, 736,000 $ 59,268,514 $ 33,053 $ 59,301,567 $ 42,012,000 71% -$ 63,736,000 $ 59,268,514 $ 59,301,567 $ 42,012,000 71% PSA/Contract -$ 6, 164,240 $ 6.164 240 $ -$ 6,164,240 $ 5,000 000 81% 33,053 $ 44 293,254 ' $ 44 260 201 $ 33,053 $ 44,293,254 $ 33 000 000 75% APPROVAL ITEM DATE CONTRACT 9/24/2003 CO N0.1 2/25/2004 CO NO. 2* 7/1/2004 CO NO. 3 9/22/2004 CO NO. 4 12/15/2004 CO NO. 5 2/23/2005 CO NO. 6 6/22/2005 CO NO. 7 7/20/2005 CO NO. 8 7/20/2005 CONO 9 10/26/2005 CHANGE ORDER STATUS REPORT EFFLUENT PUMP STATION ANNEX JOB NO. J-77 Change Order No. 1 O CONTRACT CONTRACT CUMULATIVE PERCENTAGE COST COST TO DATE INCREASE/DECREASE 44,735,518 $44,735,518 0.00 <1,967, 158> $42, 768,360 (4.40) 185,000 $42,953,360 (3.98) 333,388 $43,286,748 (3.24) 174,549 $43,461,297 (2.85) 390,586 $43,851,883 (1.98) 102,475 $43,954,358 (1.74) 53,196 $44,007 ,554 (1.63) 220,133 $44,227 ,687 (1.14) 32,514 $44,260,201 (1.06) teo:Noto ... .. ·· Pehding·: · . •'. /':_'. .. 33~053 ···$44>293. 254'.:· "':<' (0.98) f:!i' .· ',. " '· . J I .. ' * PDC approval per OCSD Resolution 04-08 EDMS 003800268 AUTHORIZED AUTHORIZED TIME TIME TO DATE (DAYS) (DAYS) 1315 1315 0 1315 0 1315 0 1315 0 1315 0 1315 0 1315 0 1315 0 1315 0 1315 Ti:< .. 23' . ·'· 1338'."• .. ::•: ·":-· ... CHANGE ORDER PERFORMANCE REPORT EFFLUENT PUMP STATION ANNEX JOB NO. J-77, CHANGE ORDER NO. 10 Contractor: J.F. SHEA CONSTRUCTION, INC. Project Type: REHABILITATION Design Consultant: BLACK AND VEATCH CORPORATION Contract% Complete: 72% CHANGE ORDER TYPES Unknown Staff Reimbursable Non-Subtotal CO Requested Reimbursable Types Tracked Condition Change Design Errors Design Errors (%) 1 Contract to Date 0.43% -2.55% 0.25% 0.39% -1.48% Change Orders 0.05% 0.01% 0.00% 0.01% 0.07% this Period Total 0.48% -2.55% 0.25% 0.41% -1.40% 1 The Change Order Management Plan tracks four change order types EDMS: 003800652 Total Change Other (%) 0.41% -1.06% 0.00% 0.07% 0.41% -0.99% ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 1of5 Contractor: J.F. Shea Construction. Inc. C.O. No.: Ten (1 Ol Date: December 21. 2005 Job: Effluent Pump Station Annex. Job No. J-77 Consultant: Black & Veatch Amount of this Change Order (Add)(DeEiYGt) $33.053.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. ITEM 1 -CHLORINE ANALYZER CONDUIT MODIFICATIONS This item is for labor, material and equipment to incorporate four (4) 1-inch diameter conduits which are feeding the existing chlorine analyzers (installed under Project J-87 which had not been completed when Project J-77 Effluent Pump Station Annex (EPSA) was in design) located in front of Foster Pump Station (FPS) into new duct-banks #3 and #4 currently being installed under this project. These conduits have to be re-routed to allow demolition of the FPS at the end of Phase 1 of the J-77 Project and to permit installation of a new 144-inch diameter pipeline during Phase 2 work. This work was negotiated with the Contractor pursuant to Section 43 B (1) of the Contract General Requirements. Reference FCO No. 35 and J.F. Shea's cost proposal dated September 13, 2005. ADDED COST THIS CHANGE ORDER ITEM: $23,826.00 TIME EXTENSION THIS CHANGE ORDER ITEM: Days ITEM 2 -TEMPORARY POWER FEED TO JUNCTION BOX #8 0 Calendar This item is to furnish all labor and material to install approximately 600 feet of new #12 conductors and associated PVC conduit and fittings to temporarily provide power to Junction Box #8 (JB #8) gate. The new source of power for the gate will be demolished in Phase 3 of this project about two years from now. Contract documents called for demolition of the FPS (where JB #8 is currently powered from) during Phase 1 and demolition of JB #8 during Phase 3. Plant No. 2 Operations' staff determined that JB #8 gate must remain powered until it is demolished to maintain plant flows. This work was negotiated with the Contractor pursuant to Section 43, B (1) of the Contract General Requirements. Reference FCO No. 47 and J.F. Shea's cost proposal dated September 22, 2005. ADDED COST THIS CHANGE ORDER ITEM: $6,389.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 2of5 Contractor: J.F. Shea Construction. Inc. C.O. No.: Ten (10) Date: December 21. 2005 Job: Effluent Pump Station Annex. Job No. J-77 Consultant: Black & Veatch ITEM 3-FIBER OPTIC TUBE INSTALLATION This item is to furnish all labor, hardware, fiber optic cable (FOC-136), couplings and a junction box to install approximately 500 feet of Sanitation District-furnished Fiber Optic Tube, 18 tube (TC-63) from TDU 29D-01 to the Power Distribution Facility (PDF) building through the Bereton Tunnel. These fiber optic feeds are required for monitoring and controls during startup of the Effluent Pump Station. The cost of this work was negotiated with the Contractor pursuant to Section 43 B ( 1) of the Contract General Requirements. Reference FCO No. 56 and J.F. Shea's letter dated June 14, 2004. ADDED COST THIS CHANGE ORDER ITEM $17,338.00 TIME EXTENSION THIS CHANGE ORDER ITEM 0 Calendar Days ITEM 4 -CREDIT FOR DELETION OF PAINTING OF EPSA PUMP ROOM WALLS This item of work is a credit for deleting the painting of the walls in the pump and motor rooms of the EPSA Pump Building. The Sanitation District does not paint bare concrete walls in similar facilities due to the ongoing maintenance costs for periodic repainting. The cost of this work was negotiated with the Contractor pursuant to Section 43B (1) of the Contract General Requirements. Reference, FCO No. 53. CREDIT THIS CHANGE ORDER ITEM ($14,500.00) TIME EXTENSION THIS CHANGE ORDER ITEM Days ITEM 5 -REDUCTION OF RETENTION 0 Calendar This item of work is for the reduction of retention from ten percent to five percent. This project is now 72% complete and the Contractor has completed all work to date in accordance with the contract requirements. Staff recommends that the Contractor's request to reduce the retention from ten percent to five percent be accepted. ADDED COST THIS CHANGE ORDER ITEM $0.00 TIME EXTENSION THIS CHANGE ORDER ITEM Days 0 Calendar •, ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P .0. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 3of5 Contractor: J.F. Shea Construction. Inc. C.0. No.: Ten (10) Date: December 21. 2005 Job: Effluent Pump Station Annex. Job No. J-77 Consultant: Black & Veatch ITEM 6-INCLEMENT WEATHER DAYS Section 5 of the Special Provisions of the Bid Documents includes 15 calendar days of inclement weather for the time of final contract completion. The Contractor has requested 26 days beyond the 15 days included in the contract. Staff has determined that 23 of the requested inclement weather days affected the critical path of the contract schedule. Pursuant to Section 54 of the Contract General Conditions, an extension of time for contract completion of 23 days is granted to the Contractor. ADDED COST THIS CHANGE ORDER ITEM $0.00 TIME EXTENSION THIS CHANGE ORDER ITEM Days TOTAL ADDED COSTS THIS CHANGE ORDER: $33,053.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 23 Calendar 23 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction. Inc. C.O. No.: Ten C10l Page 4of5 Date: December 21. 2005 Job: Effluent Pump Station Annex. Job No. J-77 Consultant: Black & Veatch The additional work contained within this change order can be performed incidental to the prime work and within the time allotted for the original contract and any extensions to the contract time made by this change order and all previously issued change orders. It is therefore mutually agreed that a time extension of 23 calendar days is required for this change order, and that no direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by the Contractor, except as expressly granted and approved by this change order. SUMMARY OF CONTRACT TIME Original Contract Date: Original Contract Time: Original Completion Date: Time Extension this C.O.: Total Contract Time Extension: Revised Contract Time: Revised Final Completion Due Date: Time Subject to Liquidated Damages: Actual Final Completion Date: November 24, 2003 1,315 Calendar Days June 30, 2007 23 Calendar Days 23 Calendar Days 1,338 Calendar Days July 23, 2007 N/A N/A Original Contract Price $44. 735.518 Prev. Authorized Changes $ (475.317) This Change (Add) (Deduct) $ 33.053 Amended Contract Price $44.293.254 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction. Inc. C.O. No.: Ten (10) Page 5 of 5 Date: December 21. 2005 Job: Effluent Pump Station Annex. Job No. J-77 Consultant: Black & Veatch Board Authorization Date: December 21, 2005 ORANGE COUNTY SANITATION DISTRICT Recommended by: Umesh N. Murthy, P.E. CIP Project Manager Approved by: David A. Ludwin P.E. Director of Engineering Accepted by: J.F. Shea Construction, Inc. Contractor EDMS 003800271 Date Date Date l ' PDC COMMIITEE Meeting Date To Bet of Dir. 12/01/05 12/21/05 AGENDA REPORT Item Number Item Number PDC05-119 Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Umesh Murthy, GIP Project Manager SUBJECT: AREA CLASSIFICATION STUDY IMPLEMENTATION PLAN, PLANT NOS. 1 AND 2, JOB NO. J-35-2 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 14 for Area Classification Study Implementation Plan, 14(e) Plant Nos. 1 and 2, Job. No. J-35-2, with J. F. Shea Construction, Inc., authorizing an addition of $365 ,822, increasing the total contract amount to $17,661 , 175. SUMMARY • This project implements a study of Plant Nos. 1 and 2 to comply with the National Electrical Code (NEC) and National Fire Protection Association (NFPA) 820 Standards. The work includes modification of ventilation systems to meet the code requirements, replacement or modification of electrical systems, installation of a fire alarm system in the tunnels, and replacement/relocation of digester and natural gas piping. • The plans and specifications were prepared by Parsons Engineering Science/ Lee & Ro, and the contract was awarded to J.F. Shea Construction, Inc., on June 26, 2002. • Change Order No. 14 includes 35 items of added work and one item for the reduction of retention. There are three reimbursable design errors and twenty-one non-reimbursable design errors associated with this change order. The contract includes liquidated damages of $3,000 per day and no bonus provisions. • This project includes extensive rehabilitation of existing electrical and ventilation systems at both Plant Nos. 1 and 2 . Upon completion, staff estimates the total change order amount for this job to be 33% of the construction contract. • There have been numerous discussions with the consultant regard ing the poor quality of the design work which has led, in part, to the high change order percentage. • These discussions have resulted in a credit, to date, from Parsons Engineering Science/Lee & Ro of $310,667. Staff is continuing to discuss reimbursement to Orange County Sanitation District (Sanitation District) for a portion of the costs associated with the excessive design omissions change orders. Page 1 Contract Schedule Contract Start Date Original Contract Completion Date Total Number of Change Orders to Date Current Contract Completion Date Actual Completion Date Projected Completion Date Days Subject to Liquidated Damages Change Order No. 14 Content Item Description No. Additional Electrical Cable Seals at 1 Plant No. 1 Gas Compressor Plant No. 1 and 2 Digester Gas 2 Condensate Drain Valves and Fittinqs Deletion of Alarm Indicator at Plant No. 3 2 Diqester G Plant No. 1 Digester Electrical Wire 4 Re-Routinq Plant No. 1 Primary Basin Nos. 1 , 2 and 5 3 Control Station and Analyzer Upqrade Plant Nos. 1 and 2 Modification to Fan 6 Operation Plant Nos. 1 and 2 Digester Gas 7 Condensate Drain Alarm Modification Plant No. 1 Existing Control Panel 8 Record Drawinqs Plant No. 1 Miscellaneous Electrical 9 Work Additional Structural Work at Plant 10 No. 1 Gas Compressor Buildinq Record Drawing Preparation for Plant 11 No. 1 Gas Compressor Electrical Panel Additional Electrical Equipment at 12 Digester Nos. 7 and 8 Plant No. 1 Pipe Penetration Changes 13 at Digesters 8 and 10 Additional Electrical Work at the Plant 14 No. 1 Bar Screen Buildinq Plant Nos. 1 and 2 Additional Structural 15 Work Amount $3,316 $22,973 $808 $5,662 $18,020 $9,488 $4,245 $17,581 $6,415 $9,729 $8,215 $10,339 $2,566 $19,496 $6,675 September 16, 2002 June 17, 2005 14 June 17, 2005 N/A November 30, 2005 TBD Days Type Non-Reimbursable 0 Desiqn Error Non-Reimbursable 0 Desiqn Error Staff Requested 0 Design Change Non-Reimbursable 0 Desiqn Error Non-Reimbursable 0 Desiqn Error Staff Requested 0 Design Change Staff Requested 0 Desiqn Chanqe Non-Reimbursable 0 Design Error Non-Reimbursable 0 Design Error Non-Reimbursable 0 Desiqn Error Non -Reimbursable 0 Design Error Non-Reimbursable 0 Design Error Non-Reimbursable 0 Desiqn Error Non-Reimbursable 0 Design Error Reimbursable 0 Desiqn Error Page 2 t ... ' i Plant Nos. 1 and 2 Entry Warning Light Reimbursable 16 Upgrade $32,683 0 Design Error Additional Work Associated with Non-Reimbursable 17 Ventilation Monitoring at Plant No. 2 $27,814 0 Design Error Plant No. 1 Additional Waste Side Staff Requested 18 Stream Pump Station Warning Lights $10,556 0 Design Change Plant No. 1 Additional Digital Input Non-Reimbursable 19 Cards at Digester Nos. 5 through 14 Design Error Electrical Rooms $11,274 0 Plant No. 2 Primary Basins C through Q 20 Pump Room Warning Light Relay Panel Unknown Condition Relocations $15,876 0 Fan Control Station Work at Plant No. 1 Non-Reimbursable 21 Waste Side Stream Pump Station $5,153 0 Design Error Plant Nos. 1 and 2 Digester Overflow Staff Requested 22 Box Drain Pipe Modifications $3,675 0 Design Change Handrail Modifications at Plant No. 2 Non-Reimbursable 23 Around Harris and Scott Tunnels $6,203 0 Design Error Electrical Panel Modifications at Plant Non-Reimbursable 24 No. 1 Primary Basins $1,580 0 Design Error Plant No. 2 Digester J and K Fan Staff Requested 25 Equipment Modification $13,517 0 Design Change Plant No. 2 Primary Basin H and I Staff Requested 26 Skylight Removal $10,060 0 Design Change 27 Installation of UPS Unit at Plant No. 1 Non-Reimbursable Primary Basin Nos. 1 and 2 $9,355 0 Design Error 28 Plant Nos. 1 and 2 Gas Storage Tanks Non-Reimbursable Gas Detector Modification $3,132 0 Design Error 29 Additional Smoke Detector Work at Staff Requested Plant No. 2 Hunt Tunnel $1,842 0 Design Change 30 Plant No. 2 Gas Storage Tank Pressure Reimbursable Switch Replacement $5,010 0 Design Error 31 Installation of Grating and Pipe Staff Requested Protection at Plant No. 1 $8, 114 0 Design Change 32 Plant No. 2 Tunnel Barrier Plate and Non-Reimbursable Piping Modifications $18,744 0 Design Error 33 Addition of Electrical Circuits at Plant Non-Reimbursable Nos. 1and2 $8,144 0 Design Error 34 Plant No. 1 Gas Compressor Motor Non-Reimbursable Mount Modifications $23,675 0 Design Error 35 Plant No. 2 Additional Earthwork at the Unknown Condition Dewatering Building $3,887 0 36 Reduction in Retention from Ten to Five Other Percent $.00 0 Total Change Order No. 14 $365,822 0 Page3 The Change Order Performance Report for this project is shown in Attachment 3. Also shown in Attachment 3 is the distribution of the change order items by type based on the definitions given at the front of the booklet. Item 1 -For the installation of cable seals. This is a non-reimbursable design error because the contract did not specify seals which were necessary to comply with national fire codes. Item 2 -For valve replacement and piping modifications. This is a non-reimbursable design error because the contract did not consider solenoid valve exposure to corrosive materials and maintenance access to new piping. Item 3 -For the removal of an existing digester alarm horn and conduit system. The Sanitation District abandoned alarm horns after the design of this project and staff determined it would be beneficial for this removal at this time to comply with the Sanitation District standards. Item 4 -For the routing of proposed wire in new conduits instead of existing cable trays. This is a non-reimbursable design error because the cable trays were at capacity and could not accept additional wires. Item 5 -For the upgrading of existing fan control stations and analyzers. This is a non-reimbursable design error because the contract did not require these upgrades that were necessary to meet the national fire code. Item 6 -For a modification of the controls for fans at both plants. This is a staff requested design change to improve the monitoring of the equipment by eliminating false alarms to the CRISP system. Item 7 -For a change in the condensate drain control for digesters at both plants. This is a staff requested design change to eliminate an alarm to simplify routine maintenance of the drains. Item 8 -For the development of record drawings for existing electrical control panels at Plant No. 1. This is a non-reimbursable design error because the record drawings were not included in the contract or available, but were required to complete the proposed work on the control panels. Item 9 -For miscellaneous electrical work at two Plant No. 1 digesters. This is a non-reimbursable design error because this work was not required by the contract, but was necessary to meet national fire code and to comply with the Sanitation District's electrical standards. Item 10 -For structural modifications to the Gas Compressor Building roof at Plant No. 1. This is a non-reimbursable design error because the contract did not account for the presence of existing conduits interfering with proposed roof improvements and did not provide sufficient structural details for the roof improvements. Page4 ' t Item 11 -For the work associated with the preparation of record drawings for the Plant No. 1 Gas Compressor Control Room remote input-output panel. This is a • non-reimbursable design error because the contract did not contain this record drawing information and these drawings were not available, which were required for the proposed improvements. Item 12 -For the installation of new electrical equipment at Plant No. 1 digesters. This is a non-reimbursable design error because the contract did not include this work, which was required to comply with the national fire code. Item 13 -For a change in pipe penetration for three high pressure digester drain lines at the digester sludge overflow boxes. This is a non-reimbursable design error because the contract showed incorrect materials for the existing overflow boxes. Item 14 -For the installation of new electrical equipment at the Plant No. 1 Bar Screen Building. This is a non-reimbursable design error because the contract did not include this work, which was required to comply with national fire standards. Item 15 -For the modification of new roof openings on digester and clarifier pump room roofs. This is a reimbursable design error because the openings, as modified by the Design Consultant under a prior field change order, needed further modifications, necessitating re-work. The Sanitation District will be seeking reimbursement from the designer for the costs associated with the re-work. Item 16 -For the replacement of outdoor entry warning lights at various facilities at Plant Nos. 1 and 2 to improve visibility. This item is a reimbursable design error because the initial light replacement per direction by the Design Consultant did not improve visibility outdoors in daylight hours, necessitating re-work. The Sanitation District will be seeking reimbursement from the designer for the costs associated with the re-work. Item 17 -For the installation of digital input cards and associated connecting cables at Plant No. 2 primary clarifier pump rooms. This is a non-reimbursable design error because this work was not included in the contract, but is required for monitoring of the proposed ventilation system. Item 18 -For the installation of additional warning lights in a Plant No. 1 pump station. This is a staff requested design change by the Operations and Maintenance staff for additional safety features to alert personnel to high gas concentrations or ventilation failure. Item 19 -For the installation of digital input cards at Plant No. 1 digester electrical rooms. This is a non-reimbursable design error because new cards had to be furnished which were not required in the contract. Item 20 -For additional work associated with warning light relays in clarifier pump rooms at Plant No. 2. This is an unknown condition because a separate project interfered with the proposed design, which was not known during the design phase of this project. Pages Item 21 -For abandonment work of electrical equipment and the installation of fan control stations in a Plant No. 1 pump station. This is a non-reimbursable design error because the contract did not contain all required abandonment and control station installation work. Item 22 -For the installation of additional pipe fittings at digester overflow boxes at Plant Nos. 1 and 2. This is a staff requested design change because the Operations and Maintenance Department requested this change to prevent ground level discharge of digester gas which could be potentially dangerous. This added work was not provided for in the contract. Item 23 -For modifications to an existing handrail around tunnels at Plant No. 2. This is a non-reimbursable design error because the contract did not show that the existing handrail was interfering with proposed tunnel cover plates, necessitating the handrail modifications. Item 24 -For the installation of conduit and wires at Plant No. 1 primary basins. This is a non-reimbursable design error because the need for conduit and wires was not part of the contract, but was required for proper functionality of a new uninterruptible power supply unit. Item 25 -For the relocation of electrical equipment for proposed ventilation units at a Plant No. 2 digester pump room. This is a staff requested design change because the Operations and Maintenance Department needed to keep the already limited existing maintenance space that was the proposed location for the new electrical equipment. Item 26 -For the removal of existing skylights at a clarifier pump room roof at Plant No. 2 and for the covering of these skylight openings with stainless steel plates. This is a staff requested design change because Operations and Maintenance staff wanted to replace open roof area lost to new ventilation equipment for maintenance access purposes. Item 27 -For the installation of an uninterruptible power supply (UPS) unit in a Plant No.1 primary basin electrical room. This is a non-reimbursable design error because the contract did not require this unit, but it was needed to ensure continuous operation of gas detection equipment. Item 28 -For gas detection modifications to gas storage tanks at both plants. This is a non-reimbursable design error because the original design did not assure gas detection from tank venting. Item 29 -For the relocation of smoke detectors in a tunnel at Plant No. 2. This is a staff requested change because a separate project required installation of high voltage conduits in the specified location of the smoke detectors, which was not known during the design of this project. Page6 Item 30 -For the removal and replacement of installed switches on a Plant No. 2 gas storage tank. This is a reimbursable design error because the contract specified type of ~ switch did not function properly and had to be replaced with alternate switches. The Sanitation District will be seeking reimbursement from the designer for the costs associated with the re-work. Item 31 -For the installation of grating and protective posts at Plant No. 1 digesters and the Gas Compressor Building. This is a staff requested design change because the Operation and Maintenance Department requested this work to improve digester access and protection of gas piping from vehicular traffic. Item 32 -For various mechanical and structural modifications at Plant No. 2 locations. This is a non-reimbursable design error because the contract drawings did not show that existing mechanical and structural items interfered with the proposed installation of plates and piping. Item 33 -For the installation of power circuits for proposed Uninterruptible Power Supply (UPS) units at Plant Nos. 1 and 2. This is a non-reimbursable design error because the contract did not show these circuits which were required to provide separate power to the UPS units. Item 34 -For modifications to the motor mounts of an existing gas compressor at Plant No. 1. This is a non-reimbursable design error because the contract did not indicate that the existing mounts required modifications to accept a proposed replacement motor. Item 35 -For the backfill of a sinkhole by the Plant No. 2 Dewatering Building. This is an unknown condition because the existence of this void found during excavation for a proposed fire hydrant was not known during design of this project. Item 36 -For the reduction of retention from ten to five percent. This job is now 99% complete and the Contractor has completed all work to date in accordance with the contract requirements. Staff recommends that the Contractor's request to reduce the retention from ten percent to five percent be accepted. Job Completion This project is 99% complete for the contract work. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded to J. F. Shea Construction, Inc. by the Board of Directors on June 26, 2002. Please refer to the attached Change Order Status Report for information on previous change orders. Page? PROJECT/CONTRACT COST SUMMARY Original Contract Price Previously Authorized Changes This Change Change Orders to Date Percentage Increase to Date Final Contract Price BUDGET IMPACT $ $ $ $ $ 14,066,442 3,228,911 365,822 3,594,733 25.6% 17,661, 175 ~ This item has been budgeted. (Line item: Section 8, page 111) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable. (Information item) Funds from contingency have been transferred to the construction budget to cover this change order. There is no increase to the total project budget. Please see attached budget information table. ADDITIONAL INFORMATION This project includes extensive rehabilitation of existing electrical and ventilation systems within Plant Nos. 1 and 2. The areas involving work include all of the digesters, many of the underground tunnels and several electrical and support buildings. There were over 800 contract drawings and two volumes of specifications included in the contract documents. The project's change order percentage is currently 26% and the project is 99% complete for the contract work. Staff estimates the total change order percentage on this job will be approximately 33% of the construction contract. This estimate does not include anticipated delay costs from the Contractor. The breakdown of current and estimated future change orders as a percentage of the construction contract is as follows: Staff Requested Design Change: Non-Reimbursable Design Error Reimbursable Design Error Unknown Condition Other Total 7.10% 22.20% 0.82% 0.39% 2.49% 33% The projected completion date of November 30, 2005 is 120 calendar days beyond the original project completion date. Staff is evaluating the Contractor's request for contract time extensions and delay costs associated with the change orders on this job. There have been no contract time extensions granted to the Contractor to date. There is no delay costs included in the estimated future change orders described above. Page a Staff has been notified that the Contractor will be seeking reimbursement from the Sanitation District for delay costs associated with extended overhead on this contract. • These costs are not included in the estimate above. The current projected completion date for this project is November 30, 2005. This would equate to a 120 day delay to the original contract completion date. Delay costs per day have not been negotiated at this time. Staff in its previous meetings with the PDC had reported that credits in the amount of $310,667 were negotiated with the Design Consultant, Parsons Engineering Science (Parsons), due to change orders resulting from excessive omissions in the contract drawings and specification. In the light of the continuing omissions, staff is pursuing reimbursements from Parsons based on negotiations. ALTERNATIVES None CEQA FINDINGS This project is categorically exempt from CEQA requirements. ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order Performance Report 4. Change Order 5. Location and Photo Description of Change Order MB:UM:dm:el:ba H:\ntglobal\Agenda Draft Reports\PDC\J-35-2 AR CO #14 120105.doc Page9 ,. . :· ..... : .. · .· Phase 1 -Project Development Phase 2 -Preliminarv Design Phase 3 -Design Phase 4 -Construction Phase 5-Commissioning Phase 6 -Close-Out Phase 7 -Contingency PROJECT TOTAL !Reimbursable Costs PROJECT NET Desian PSA Construction Contract EOMS 003796683 BUDGET INFORMATION TABLE AREA CLASSIFICATION STUDY IMPLEMENTATION PLAN, PLANT NOS. 1 & 2 JOB NO. J-35-2 .... .• ·L .. ··'::: . .:. rL-'······ .... ,, ·-. -·~· . "• . ' ,:·,:,, " $ 106,000 $ 159,000 $ $ 159,000 $ 159,000 $ 682,000 $ 672,000 -$ 672,000 $ 672,000 $ 3,745,000 $ 3,072,000 $ 3,072,000 $ 3,072,000 $ 21,307, 170 $ 21,671,000 $ 365,822 $ 22,036,822 $ 21,234,536 $ 281,328 $ 431,000 $ $ 431,000 $ 227,000 $ 70,332 $ 268,000 $ -$ $ 268,000 $ 232,000 $ 3, 153, 170 $ 697,000 $ (365,822) $ $ -$ $ 29,345,000 $ 26,970,000 $ -$ 26,970,000 $ 26,273,000 $ 365,822 $ 26,638,822 $ 25,596,536 $ 29,345,000 $ 26,970,000 $ -$ 26,970,000 $ 26,273,000 $ 26,638,822 $ 25,596,536 PSA/Contract .... 1·: $ 3,411,411 $ 4,528,021 $ -$ 4,528,021 -: $ 4,528,021 $ -$ 4,528,021 $ 4,100,000 $ 14,066,442 $ 17,295,353 $ 365,822 $ 17,661,175 '::: $ 17,295,353 $ 365,822 $ 17,661,175 $ 17,225,000 ""I 53% 96% 96% 91% 98% ITEM CONTRACT CO NO. 1* CO NO. 2* CO NO. 3 CON0.4 CO NO. 5 CO NO. 6 CONO. 7 CO N0.8 CO N0.9 CO N0.10 CO N0.11 CO N0.12 CO NO. 13 CO N0~~14 CHANGE ORDER STATUS REPORT Area Classification Study Implementation Plan, Plant Nos. 1 and 2 JOB NO. J-35-2 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED TIME DATE COST TO DATE INCREASE (DAYS) June 26, 2002 $14,066,442 $14,066,442 0.00% 1006 May 1, 2003 $115,280 $14, 181,722 0.82% 0 September 4, 2003 $83,195 $14,264,917 1.41% 0 October 22, 2003 $269,345 $14,534,262 3.33% 0 November 19, 2003 $197,094 $14,731,356 4.73% 0 February 25, 2004 $214,954 $14,946,310 6.26% 0 March 24, 2004 $142,606 $15,088,916 7.27% 0 April 28, 2004 $194,205 $15,283, 121 8.65% 0 Sept. 22, 2004 $166,328 $15,449,449 9.83% 0 Dec. 15,2004 $527,005 $15,976,454 13.58% 0 Feb.23,2005 $469,382 $16,445,836 16.92% 0 May 25, 2005 $349,285 $16, 795, 121 19.39% 0 June 22, 2005 $175,562 $16,970,683 20.65% 0 August24,2005 $324,670 $17,295,353 23.00% 0 Pending c.•·;.: . .;:; ' $365,822:, 1:. >; ·~J17,66l~175. 25~56% : ; ;.,, .. •.. 0 ... -·:·:: .. ... *Approved by PDC Committee per delegated authority by Board Resolution 99-23 EDMS 003796697 AUTHORIZED TIME TO DATE (DAYS) 1006 1006 1006 1006 1006 1006 1006 1006 1006 1006 1006 1006 1006 1006 1006 cc·.·• CHANGE ORDER PERFORMANCE REPORT AREA CLASSIFICATION STUDY IMPLEMENTATION PLAN PLANT NOS. 1 AND 2 JOB NO. J-35-2, CHANGE ORDER NO. 14 Contractor: J.F. SHEA CONSTRUCTION, INC. Project Type: REHABILITATION Design Consultant: LEE & RO Contract % Complete: 99% CHANGE ORDER TYPES Staff Reimbursable Non-Subtotal CO Unknown Requested Reimbursable Types Tracked 1 Other Condition Change Design Errors Design Errors (o/o) 1 Contract to Date 0.37% 5.71% 0.31% 16.54% 22.93% 0.02% Change Orders 0.14% 0.44% 0.32% I 1.70% 2.60% 0.00% this Period Total 0.51% 6.15% 0.63% 18.24% 25.53% 0.02% 1 The Change Order Management Plan tracks four change order types EDMS: 003800650 ,, Total Change (o/o) 22.95% 2.60% I 25.56% ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 1of20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro Amount of this Change Order (Add) (Dedl:lot) $365.822.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. ITEM 1 -ADDITIONAL ELECTRICAL CABLE SEALS AT PLANT NO. 1 GAS COMPRESSOR BUILDING This item is for the investigation and installation of required seals around existing cables that enter unclassified areas of the Gas Compressor Building from classified areas. The contract drawings did not indicate that these cables required seals placed around them at these locations. Seals are required to comply with national fire codes. The extra work included sealing fiber optic cables along with a %-inch and one-inch electrical conduit. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-12) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $3,316.00 0 Calendar Days ITEM 2-PLANT NOS. 1AND2 DIGESTER GAS CONDENSATE DRAIN VALVES AND FITTINGS This item is for the replacement of 15 brass body solenoid valves with 15 explosion proof stainless steel body solenoid valves on digester condensate drain piping at both plants, and for the modification of this drain piping. The specifications called for the use of brass body valves for all project solenoid valves. The solenoid valves for the digester condensate drains have corrosive digester gas condensate flowing through them as opposed to air for all other proposed project solenoid valves. Stainless steel valves are required to withstand this corrosive fluid. The condensate drain piping was modified to include couplings for easy valve removal to reduce maintenance costs for serving the solenoid valves in the future. The extra work consisted of furnishing and installing 15 one-inch pipe nipples, 30 one-inch by one and one-half inch coupling reducers, and 15 one-inch short nipples (all stainless steel),and includes a credit for the 15 brass body solenoid valves not furnished. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements (Reference FCO J352-48.1) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $22,973.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 2of20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 3-DELETION OF ALARM INDICATOR AT PLANT NO. 2 DIGESTER G This item is for the deletion of an existing alarm horn and the removal of conduit and wires at the Plant No. 2 Digester G. The contract called for removal of the existing horn and the installation of a new explosion proof horn. Since the plans were prepared, the Sanitation District no longer utilizes alarm horns for this digester alarm. The extra work consisted of removal of approximately 75 feet of existing conduit and cable connecting the existing horn to the control panel. The cost for this item includes a credit for not furnishing and installing the specified horn. The additional work for this item was accomplished by force account pursuant to Section 43 (8) 2 of the General Requirements. (Reference FCO J352-96) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 4 -PLANT NO. 1 DIGESTER ELECTRICAL WIRE RE-ROUTING $808.00 0 Calendar Days This item is for the routing of new wire in conduits instead of existing cable trays. The drawings called for installation of the power wires for three fans on the Digester Nos. 11-14 pump room roofs in existing cable trays between the control panel, motor control center, and the building roof. At the time of construction the cable trays were found to be already loaded to capacity and could not accept additional cables and meet the National Electric Code. Accordingly, the new wires were re-routed in steel conduit in lieu of their placement in the cable trays. Additional work included labor and materials for installing 360 feet of one-inch conduit. The additional work for this item was accomplished by force account pursuant to Section 43 (8) 2 of the General Requirements. (Reference FCO J352-111) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $5,662.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 3 of 20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 5 -PLANT NO. 1 PRIMARY BASIN NOS. 1, 2 AND 3 CONTROL STATION AND ANALYZER UPGRADE This item is for the removal and replacement of six primary basin control stations, and the installation of additional analyzer wire, conduit and seals at the Plant No. 1 Primary Basin Nos. 1, 2, and 3. The contract drawings do not indicate that the existing basin drive and fan control stations had to be upgraded, and that the proposed analyzers required new conduit and cable to meet national fire code for the area. The extra work consisted of labor and materials for the installation of six Class 1, Div 2 start/stop control stations including aluminum stanchions, one junction box, 260 feet of %-inch conduit, ten %-inch conduit seals, and 1 ,000 feet of instrument cable. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-117) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 6-PLANT NOS. 1AND2 MODIFICATION TO FAN OPERATION $18,020.00 0 Calendar Days This item is for the incorporation of operational changes of Plant Nos. 1 and 2 fans into the CRISP System. The fans are located at the Gas Compressor Building, WSSPS, Digesters 5-15, Primary Clarifiers 1-5, and at the Headworks Building at Plant No. 1, and Digesters E & H, L & M, N & 0, T, R & S at Plant No. 2, for a total of 32 fans. Staff requested that the controls for ventilation fans be modified to eliminate false alarms being registered when the fans are placed in the off position for maintenance or other reasons. This control change necessitated the rewriting of the program logic describing how the fans operate, and the revision of approved technical memos for the operation of the affected fans. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-128) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $9,488.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 4 of 20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 7-PLANT NOS. 1AND2 DIGESTER GAS CONDENSATE DRAIN ALARM MODIFICATION This item is for a change in the condensate control for the 15 high pressure digester gas condensate drains at Plant Nos. 1 and 2. The contract drawings showed that if a condensate drain was opened at the local control station, an alarm would be generated. Staff requested that the wiring be changed and a delay be added to eliminate the alarm when the condensate drain valve is operated in the local (hand) mode for a short time period to check the functionality of the valve. The work included the addition of a delay, and the re-drawing of the control schematics for all 15 condensate drain submittals. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-139) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 8 -PLANT NO. 1 EXISTING CONTROL PANEL RECORD DRAWINGS $4,245.00 0 Calendar Days This item is for the investigation and generation of record drawings for seven existing electrical control panels at the Plant No. 1 Primary Basin Nos. 1, 2, 3 and 4, and two control panels in the influent pump room. The existing record drawings, electrical schematics, and bill of materials are not available but are required for the Contractor to build and correctly wire the proposed panels and hand stations in accordance with the contract specifications. The extra work consisted of field time to investigate the existing panel wiring, and labor to prepare electronic drawings of the existing panels. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-143) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $17,581.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 5 of 20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 9 -PLANT NO. 1 MISCELLANEOUS ELECTRICAL WORK This item is for the replacement of four hand stations, one electrical seal, and the removal of abandoned conduit and wire at the Plant No. 1 Digester Nos. 5 and 6. These items of work were not shown on the contract drawings, but are required to meet national fire code at this location, and to comply with the Sanitation District standards for removal of abandoned conduit and wire. The extra work consisted of removing approximately 60 feet of one-inch PVC conduit and wire, removing four existing hand stations, furnishing and installing four Class1 Div 1 hand stations, and furnishing and installing ten feet of %-inch conduit and one conduit seal. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-149) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $6,415.00 0 Calendar Days ITEM 10 -ADDITIONAL STRUCTURAL WORK AT PLANT NO. 1 GAS COMPRESSOR BUILDING This item is for structural modifications required to install new beams under the Gas Compressor Building roof to support proposed digester gas piping on the building roof. The design of the new support beams shown on the contract drawings did not account for the presence of existing electrical conduits interfering with the installation of the beams, and did not show a suitable connection for the new support beams to the existing roof beams. The extra work consisted of furnishing and installing six %-inch by 6-inch by 18-inch steel connector plates, bolts, welding of the plates, and furnishing labor, equipment, and materials to remove and relocate four %-inch conduits, and to install 40 feet of %-inch conduit, seven seals, and 200 feet of #12 wire. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-195) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $9,729.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 6of20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 11 -RECORD DRAWING PREPARATION FOR PLANT NO. 1 GAS COMPRESSOR ELECTRICAL PANEL This item is for the investigation of existing wiring and components in the existing Plant No. 1 Gas Compressor Control Room Remote Input-Output Panel (RIO), and for the preparation of record drawings of the panel. The contract drawings do not provide this record drawing information, which is required for the addition of the new backplane for the RIO panel to be installed under the J-35-2 contract. The extra work included field investigation of the existing panel, preparation of the wiring schematics, and preparation of an electronic record drawing. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-199) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 12-ADDITIONAL ELECTRICAL EQUIPMENT AT DIGESTER NOS. 7 AND 8 $8,215.00 0 Calendar Days This item is for the furnishing and installation of new electrical equipment at Digester Nos. 7 and 8. The contract drawings do not include this work, which is required to bring the digester area into compliance with the national fire code. Items of work included: 1. Replacing an existing NEMA 4X box with an explosion proof (EP) junction box. 2. Replacing two flex conduits with EP type flex. 3. Replacing eight solenoid valves and limit switches with Class 1 Div 1 rated valve and switch. 4. Installing EP type terminal box adjacent to Digester No. 8 mixing valve located on mezzanine level at NE corner. 5. Installing EP type flex from junction box to valve and solenoid, and reconnecting existing limit switches. 6. Replacing conduit body with EP type eight, and replacing existing flex conduit with EP type flexible conduit. 7. Replacing existing light fixture with Class 1 Div 1 rated fixture. 8. Replacing conduit body with EP type. 9. Replacing two existing pressure switches with switches rated Class 1 Div 1 10. Providing explosion proof seals between pressure switches and junction box. 11. Replacing NEMA 4X junction box with explosion proof junction box. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-232) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $10,339.00 0 Calendar Days • ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 7of20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 13 -PLANT NO. 1 PIPE PENETRATION CHANGES AT DIGESTERS 8 AND 10 This item is for a pipe penetration change at three Plant No. 1 high pressure digester condensate drain lines at the overflow boxes. Two proposed caulked pipe seals had to be changed to welded flanged box connections at Digester No. 10, and one at Digester No. 8. The contract drawings showed concrete instead of stainless steel as the overflow box material. This necessitated the use of an alternate penetration detail. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-234) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $2,566.00 0 Calendar Days ITEM 14-ADDITIONAL ELECTRICAL WORK AT THE PLANT NO. 1 BAR SCREEN BUILDING This item is for the furnishing and installation of new electrical equipment at the interior and exterior of the Bar Screen Building at Plant No. 1. The contract drawings do not include this work. The work is needed to bring the Bar Screen Building area into compliance with the national fire standards. The extra work included the following items: 1. Installation of 18 %-inch seal fitting on conduits. 2. Replacement of existing wall mounted light fixture with Class 1 Div 2 rated fixture. 3. Replacement of two light switches with factory sealed Class 1 Div 2 switches. 4. Replacement of one overhead light fixture with one rated for the Class1 Div 2 area. 5. Replacement of one emergency light fixture with one rated for Class 1 Div 2 area classification. 6. Replacement of receptacle with factory sealed type. 7. Repair and remounting of faulty disconnect switch enclosure. 8. Installation of six feet of PVC coated aluminum conduit. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-240) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $19,496.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 8 of 20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 15-PLANT NOS. 1AND2 ADDITIONAL STRUCTURAL WORK This item is for furnishing labor and materials to modify fan opening frame assemblies at both plants provided under Field Change Order (FCO) No. 137. These frames were required to provide structural support for a number of the digester and primary clarifier pump room roofs due to cutting new fan duct penetrations in these roofs. The fabrication detail provided under FCO No. 137 did not provide allowance for the presence of existing ventilation equipment and conduits around the new openings. Additional materials and fabrication work was necessary to allow installation of the reinforcing steel supports on 11 of the 18 Plant Nos. 1 and No. 2 digester and primary clarifier pump room roofs where obstructions were encountered. This additional work eliminated the need to relocate the existing conduits and ventilation equipment which would have been more costly and time consuming. The extra work included cutting and re-welding stainless steel angles, the addition of 30 feet of 1 %-inch 316 stainless steel angle, and nine feet of 3/8-inch 316 stainless steel flat bar. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-241, 242) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 16 -PLANT NOS. 1 AND 2 ENTRY WARNING LIGHT UPGRADE $6,675.00 0 Calendar Days This item is for the replacement of outdoor entry warning lights at various facilities at both plants. The contract specifications did not indicate the color of the bulbs or light lenses. The Contractor submitted on and received approval for installation of colored bulbs with clear lenses for these lights and installed some of the lights. These lights were inadequate for daytime outdoor lighting conditions. Staff requested modification of these contract specified lights and green bulbs with green lenses and red bulbs with red lenses were installed instead of the contract required clear lenses and colored bulbs. After installation of these new colored lenses and bulbs, the lights were still not adequate in daylight conditions. Consequently these bulbs were replaced with brighter lights. Field tests were conducted with different red and green bulbs to find suitable ones that would be visible in daylight. The red bulbs were replaced by 60 watt clear bulbs. The green incandescent bulbs which are on continuously were replaced with green LED bulbs. The LED bulbs are not only visible in daylight, but have a life expectancy of 100,000 hours and a reduced power usage, as compared to the 1,000 to 2,000 hour life for the incandescent bulbs. The additional work consisted of replacing the contract specified clear lenses with colored lenses and colored light bulbs, 97 each, and replacement of these with clear red and LED green bulbs. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCOs J352-254, 327) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $32,683.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 9 of 20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 17 -ADDITIONAL WORK ASSOCIATED WITH VENTILATION MONITORING AT PLANT N0.2 This item is for furnishing and installing nine digital input cards and associated connecting cables not shown on the contract drawings for all seven sets of Plant No. 2 primary clarifier pump rooms, and the Digesters A and B pump rooms. These cards and wiring are needed for the new PLC units to be able to monitor the new plant ventilation systems installed under this project. The extra work consisted of furnishing and installing seven digital input modules, two refurbished input cards, and preparing submittals and drawings for these cards. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-262) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $27,814.00 0 Calendar Days ITEM 18-PLANT NO. 1 ADDITIONAL WASTE SIDE STREAM PUMP STATION (WSSPS) WARNING LIGHTS This item is for the installation of additional warning lights in the Plant No. 1 WSSPS to indicate high gas concentrations and ventilation failure. Operations and Maintenance staff requested this change to provide additional safety for personnel at all levels of the pump station by making the warning lights mare visible at all levels of the building. The extra work consisted of the following items: 1. Installation of two red-green warning lights at the first platform below the main floor. 2. Installation of red-green warning lights at the second platform below the main floor. 3. Installation of a rotating beacon light instead of the proposed red warning light at the bottom level. 4. Addition of one relay with four contacts in the relay box. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-269) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $10,556.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 10 of 20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21 . 2005 Job: Area Classification Study Implementation Plan. Plant Nos. 1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 19-PLANT NO. 1 ADDITIONAL DIGITAL INPUT CARDS AT DIGESTER NOS. 5 THROUGH 14 ELECTRICAL ROOMS This item is for the furnishing and installation of three digital input cards in the existing remote input/output panels for PLC No. 46 for the Plant No. 1 electrical rooms of Digester Nos. 5 through 14. These cards are needed to integrate the fans on/off status to the CRISP system. The contract documents did not specifically require furnishing these cards. The extra work included field investigations and supplying of the new cards. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-275) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $11,274.00 0 Calendar Days ITEM 20 -PLANT NO. 2 PRIMARY BASINS C THROUGH Q PUMP ROOM WARNING LIGHT RELAY PANEL RELOCATIONS This item is for the connection of warning light relays at Plant No. 2 in seven clarifier pump rooms to the existing remote input/output (RIO) panels, and for the installation of back panels in three of the existing RIO panels. This work became necessary during coordination with a separate project (P2-85) which used the space in the existing electrical rooms of the clarifiers that was originally allocated for the relay panel work as part of this project. Under this project the warning relays were to be connected to new panels in the clarifier pump rooms, but when the space for this work was not available any longer, the relays were connected to existing panels. The extra work consisted of modification of 14 electrical drawings and submittals prepared for the contract specified relay panels, incorporating the relays into the existing RIO panel drawings, and for the furnishing and installation of three new back panels. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-279.1) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $15,876.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 11 of 20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 21 -FAN CONTROL STATION WORK AT PLANT NO. 1 WASTE SIDE STREAM PUMP STATION (WSSPS) This item is for the removal of abandoned electrical conduits and equipment, and for the installation of two new fan local control stations in the Plant No. 1 WSSPS. The contract drawings did not indicate the requirement for demolition of the existing abandoned fan conduits and wires back to the motor control panel. New conduit and wire were required along with two new local fan control stations for rotating equipment local lock out controls. The extra work consisted of installing 20 feet of one-inch conduit, 10 feet of %-inch conduit, 400 feet of #14 wire, two lock out/stop stations with aluminum stanchions for mounting the control stations, and removal of approximately 40 feet of existing %-inch conduit. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-289) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $5,153.00 0 Calendar Days ITEM 22 -PLANT NOS. 1AND2 DIGESTER OVERFLOW BOX DRAIN PIPE MODIFICATIONS This item is for the addition of 8-inch PVC LI-tubes for digester overflow box pipes at Digester Nos. 10, 13, L, N, and 0 at both plants. Operations and Maintenance staff requested the installation of these tubes to prevent discharge at ground level of digester gas from the overflow box emergency overflow pipe during discharge of high pressure digester gas condensate drains to the overflow box. The contract drawings did not provide for means to prevent digester gas discharging from overflow drain pipe. The extra work consisted of installation of seven 8-inch PVC elbows, 20 feet of 8-inch PVC pipe, and four 8-inch pipe support brackets. The additional work for this item was accomplished by force account pursuant to Section 43 (8) 2 of the General Requirements. (Reference FCO J352-290) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $3,675.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 12 of 20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 23-HANDRAIL MODIFICATIONS AT PLANT NO. 2 AROUND HARRIS AND SCOTT TUNNELS This item is for the modification of an existing handrail by Digesters H and E around the Harris and Scott Tunnels at Plant No. 2. The contract requirements for the installation of proposed tunnel cover plates did not show the presence of existing handrail and the need to remove and relocate this handrail in order to install the new plates. The extra work consisted of removal and relocation of approximately 200 feet of aluminum handrail, and the procurement of 20 new handrail base attachments, 30 feet of new handrail pipe, and six aluminum handrail pipe inserts. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-293) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $6,203.00 0 Calendar Days ITEM 24 -ELECTRICAL PANEL MODIFICATIONS AT PLANT NO. 1 PRIMARY BASINS This item is for the installation of conduit and wires between the remote input/output (RIO) cabinet and electrical supply panel at the Primary Basin Nos. 4 and 5 electrical room at Plant No. 1. The contract drawings did not show that a new uninterruptible power supply unit installed in the RIO cabinet required power from the electrical panel. The extra work consisted of labor and materials for the installation of 10 feet of %-inch conduit and 60 feet of #12 wire. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-294) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $1,580.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 13 of 20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 25-PLANT NO. 2 DIGESTERS J AND K FAN EQUIPMENT MODIFICATION The item is for the removal and relocation of the new Digesters J and K pump room air supply fan and starter electrical equipment at Plant No. 2. Operations and Maintenance staff requested this modification in order to maintain the limited space available on the pump room roof for maintenance work on the primary clarifier mechanical equipment, and to provide a dry electrical room environment for the starter equipment as opposed to the wet pump room environment. This necessitated removal of the air supply fan and electrical conduits and wiring installed per the contract drawings. The extra work consisted of the following items along with the installation of 310 feet of %-inch conduit, 40 feet of 1-inch conduit, and removal of approximately 100 feet of existing conduit and wire: 1. Relocation of one existing light standard on the pump room roof six feet to the east. 2. Relocation of the control station adjacent to the relocated supply fan motor. 3. Relocation of two starters for inlet and exhaust fans from the pump room to the electrical room. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-299.1) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 26 -PLANT NO. 2 PRIMARY BASINS HAND I SKYLIGHT REMOVAL $13,517.00 0 Calendar Days This item is for the removal of two existing skylights at Plant No. 2 on the Primary Basins H and I pump room roof, and the covering of the openings. Staff requested this modification to replace the loss of needed open roof area used for maintenance of clarifier mechanical equipment that was lost when the proposed air supply and exhaust fans were installed. The extra work included removal of the existing plexiglas skylights and installation of two stainless steel checkered plates over the skylight holes in the roof. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-303) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $10,060.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 14 of 20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 27-INSTALLATION OF UNINTERRUPTIBLE POWER SUPPLY (UPS) UNIT AT PLANT NO. 1 PRIMARY BASIN NOS. 1 AND 2 This item is for an UPS unit installed in the Plant No. 1 Primary Basin Nos. 1 and 2 electrical room, along with conduit and cable. The contract did not require a UPS unit, but it was needed to ensure continuous operation of the combustible gas detector. The extra work consisted of the installation of one UPS unit, 50 feet of #14 wire, 50 feet of #16 shielded Belden cable, 60 feet of %-inch conduit, and 150 feet of #12 wire. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-304) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $9,355.00 0 Calendar Days ITEM 28 -PLANT NOS. 1 AND 2 GAS STORAGE TANKS GAS DETECTOR MODIFICATION This item is for a change in the installation of a gas detector from the top of the gas storage tank roof to the discharge of the tank roof vent on the side of the tank at both plants. The contract drawings showed this gas detector mounted on top of the tank roof where it would not have detected gas vented from the tank. Connection to the vent piping assured gas detection. The extra work consisted of additional labor and materials to install the detectors in their new locations. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-325) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $3,132.00 0 Calendar Days ,. ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 17 of 20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 33-ADDITION OF ELECTRICAL CIRCUITS AT PLANT NOS. 1AND2 This item is for the furnishing and installation of ten new electrical power circuits for new uninterruptible power supply (UPS) units and RIO panel installed under this project at both plants. The contract drawings do not show these circuits which are needed to provide separate power for these UPS units and panel utility power. Sanitation District's design standards require a separate power source for the UPS units and the RIO panel. The extra work included the installation of one 20- amp breaker, 1,850 feet of #12 wire, 70 feet of %-inch conduit, the revision of two electrical drawings, and submittal of ten drawings showing the new power circuits. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-362) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 34-PLANT NO. 1 GAS COMPRESSOR MOTOR MOUNT MODIFICATIONS $8,144.00 0 Calendar Days This item is for modifications to the motor mounts of existing Compressor No. 2 at the Plant No. 1 Gas Compressor Building. The contract specifications required replacement of the Class I, Div 2 motors with Class I, Div 1 explosion proof motors, but did not indicate that the motor mounts required modifications to accept the new motors. The extra work included removal of seven inches of the existing steel base plate support and the two-inch thick steel base plate, furnishing and installing the new two-inch thick base plate, and machining in place the new four foot by seven foot long base plate after it was welded to the base plate support frame. This additional work for this item was accomplished by a negotiated amount pursuant to Section 43 (B) 1 of the General Requirements, Division 01. (Reference FCO J352-370). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $23,675.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 18of20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos. 1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 35 -PLANT NO. 2 ADDITIONAL EARTHWORK AT THE DEWATERING BUILDING This item is for furnishing labor and materials to fill a sinkhole encountered when installing a new hydrant at the Plant No. 2 Dewatering Building. The sinkhole required filling in order to complete installation of the new fire hydrant. Extra work included additional excavation of the fire hydrant line to fully expose the sinkhole, and filling the sinkhole with ten cubic yards of slurry cement. The additional work for this item was accomplished by force account pursuant to Section 43 (B) 2 of the General Requirements. (Reference FCO J352-379) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 36 -REDUCTION IN RETENTION FROM TEN TO FIVE PERCENT $3,887.00 0 Calendar Days The project is now 99% complete for contract work, and all work to date has been completed in accordance with the contract requirements. The Contractor has requested a reduction in retained funds from ten percent to five percent. Staff agrees to this reduction of currently retained funds. Reference Contractor letter dated August 22, 2005. ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: TOTAL ADDED COSTS THIS CHANGE ORDER: TOTAL TIME EXTENSION THIS CHANGE ORDER: $0.00 0 Calendar Days $365,822.00 0 Calendar Days ) ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 19of20 Contractor: J. F. Shea Construction. Inc. C.O. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos. 1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro The additional work contained within this change order can be performed incidental to the prime work and within the time allotted for the original contract and any extensions to the contract time made by this change order and all previously issued change orders. It is, therefore, mutually agreed that no extension of time to perform the work is required for this change order, and that no direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by the Contractor, except as expressly granted and approved by this change order. SUMMARY OF CONTRACT TIME Original Contract Date: Original Contract Time: Original Completion Date: Time Extension this C.O.: Total Contract Time Extension: Revised Contract Time: Projected Final Completion Date: Time Subject to Liquidated Damages: Actual Final Completion Date: September 16, 2002 1,006 Calendar Days June 17, 2005 0 Calendar Days 0 Calendar Days 1,006 Calendar Days November 30, 2005 TBD N/A Original Contract Price Prev. Authorized Changes This Change (Add) Amended Contract Price $14.066.442 $ 3.228.911 $ 365.822 $17.661.175 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 20of20 Contractor: J. F. Shea Construction. Inc. C.0. No.: Fourteen (14) Date: December 21. 2005 Job: Area Classification Study Implementation Plan. Plant Nos.1 and 2. Job No. J-35-2 Consultant: Parsons/Lee & Ro Board Authorization Date: December 21, 2005 ORANGE COUNTY SANITATION DISTRICT Recommended by: Umesh N. Murthy, P.E. CIP Project Manager Approved by: David A. Ludwin, P .E. Director of Engineering Accepted by: J.F. SHEA CONSTRUCTION, INC. Contractor EDMS 003796644 Date Date Date PDC COMMilTEE Meeting Date To Bd. of Dir. 12/01/05 12/21/05 AGENDA REPORT Item Number Item Number PDC05-120 Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Michael Puccio, CIP Project Manager SUBJECT: PRIMARY CLARIFIERS 16-31 AND RELATED FACILITIES, JOB NO. P1-37 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 24 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1 -37, with Margate Construction, authorizing an addition of $97,562, increasing the total contract amount to $71 ,972,028. SUMMARY Background 14(f) • Job Number P1-37, Primary Clarifiers 16-31 and Related Facilities, includes the construction of 16 new primary clarifiers with all support equipment, improvements to existing Primary Clarifiers 6-15, and improvements to Primary Clarifiers 1-5. • Brown and Caldwell prepared the plans and specifications and the contract was awarded to Margate Construction on October 24, 2001 . • This Change Order includes fourteen items of additional work. There are seven non-reimbursable design errors associated with this Change Order. Liquidated damages on this project are $3,000 per day and there are no bonus provisions. Contract Schedule Contract Start Date Original Contract Completion Date Total Number of Change Orders to Date Current Contract Completion Date Actual Completion Date Days Subject to Liquidated Damages January 7, 2002 November 7, 2005 24 September 26, 2006 N/A 0 Page 1 Change Order Content Item Description Amount Days Type No. 1 Improve Structural Support at Existing 5,264 0 Unknown Conditions Main Gallery Intersection 2 Raise Centerfeed Channel Knock-Out 2,358 0 Non-Reimbursable Wall Desiqn Error 3 Provide Core Holes for Polymer 2,045 0 Non-Reimbursable Piping at Influent Channel Deck Design Error 4 Provide Structural Support for Top 4,669 0 Non-Reimbursable Deck Conduit Entry Design Error 5 Verify Existing Main Gallery As-Built 1,857 0 Unknown Conditions Pile Locations 6 Modify 3-inch Sump Pump Discharge 3,170 0 Non-Reimbursable Line at Scum Galleries Design Error 7 Add Gaskets for Effluent Channel 13,375 0 Unknown Conditions Slide Gates 8 Cover 12-inch Temporary Potable 620 0 Non-Reimbursable Water By-Pass Pipinq Desiqn Error 9 Centerfeed Channel Structural 8,987 0 Non-Reimbursable Modifications. Desiqn Error 10 Mini-Pile Revised Testing Program 121 ,971 Non-Reimbursable Design Error 11 Change Existing Clarifier Grade Beam 11 ,835 0 Unknown Conditions and Column Rebar Relocate Agitation Air Header from Staff Requested 12 Existing Clarifiers Top Deck to Main 7,035 0 Design Change Gallery 13 Launder Weir Adjustments 13,904 0 Unknown Conditions 14 Delete Primary Clarifiers 1 and 2 (99,528) 0 Staff Requested Scum Skimmers Desiqn Chanqe Total Change Order $97,562 0 The Change Order Performance Report for this project is shown in Attachment 3. Also shown in Attachment 3 is the distribution of the change order items by type based on the definitions given at the front of the booklet. Item 1.This item provides for additional reinforcing steel, deepens one pile and adjusts other pile locations at the thickened slab located at the existing clarifiers' main gallery intersection. This change is required to improve the structural support near the connection with the new Centerfeed Channel structure, due to an existing out-of-place pile. Page 2 Item 2. This item modifies the knock-out wall in the new Primary Clarifiers Centerfeed Channel. The plans did not provide an air seal between the top of the concrete and the bottom of the cover. The Sanitation District Staff had concerns that foul air leakage would create safety concerns for both current operation and future construction. Item 3. This item reroutes the 1-inch polymer piping through the Influent Channel concrete deck. Current design shows the polymer piping penetrating the Influent Channel aluminum covers at each basin. The current design will make cover removal difficult and possibly lead to foul air leakage at the point of penetration. Item 4. This item provides structural steel modifications in order to support a cut-out in the existing Northeast Scum Gallery roof for conduit and cable tray penetration. The steel plates provide structural support for the existing concrete deck. The contract drawings did not address the above requirements. Item 5. This item provides for exploratory excavation to locate and map the as-built location for six existing main gallery piles. This data is required to verify the exact pile locations so that a proposed redesign of the new grade beam can be completed. Item 6. This item modifies the routing of the existing 3-inch Sump Pump Discharge (SPD) line in both the east and west scum galleries in order to avoid the new horizontal 8-inch Primary ClarifierScum Decant line on the north side of the existing Scum Gallery. Item 7. This item adds thicker gaskets where new effluent slide gates are to be installed on the existing Effluent Channel wall. The existing Effluent Channel walls have extensive imperfections and the specified gaskets will not enable the new gates to seal. Item 8. This item provides plastic tarps to cover and prevent sunlight radiant heat from heating and expanding the 12-inch temporary PVC potable water bypass piping on top of the new deck. Expansion of the 12-inch PVC piping has caused leaking and failure at the pipe joints. Item 9. This item makes structural modifications to tie-in the new Centerfeed Channel to the existing Splitter Box concrete walls. In addition, the center wall of the Splitter Box has been extended to provide structural support for the new embedded slide gate frames. The contract drawings did not provide construction details for executing this work. Item 10. This item reconfigures the method in which load tests are to be performed on the new mini-piles to be installed in the main gallery of the existing Primary Clarifiers. The new tests will require four additional sacrificial mini-piles and a testing apparatus fabricated from heavy structural members. The contract documents did not specify the maximum loads that could be imposed on the existing structure. The Contractor's test apparatus would have damaged the existing structure. Page 3 Item 11. This item modifies the existing clarifiers' new North/South grade beams and column concrete reinforcing steel. The existing clarifiers as-built pile and grade beam location plans were not available to the designer during design. This change resulted in reconfiguring and providing additional reinforcing steel to the new grade beam and building columns. Item 12. This item provides for relocating the existing 10-inch Agitation Air (AA) header which has been temporarily located on the top deck of the existing clarifiers to its permanent designed location in the main gallery. This pipe was temporarily located to support the construction sequence and operational needs. This work was not required by the contract documents. Item 13. This item modifies the size of the bolt holes in the existing clarifier launder weir plates, launder weir splice plates and launder weir cover plates. Prior to installation, the Contractor surveyed the top elevation of the existing weirs and found that they were 1-inch lower than that which was specified of the contract drawings. The P1 -33 as-built drawings which were used by the design consultant as the basis for design were in error. Item 14. This item provides for a credit to the Sanitation District for deleting the contract specified scope of work associated with modifying the Scum Skimmers for the existing Clarifiers 1 and 2. The Sanitation District Operations Department indicated that Primary Clarifiers 1 and 2 would only be operated as emergency storage during high flow events. This is in part due to clarifier's inability to produce the required sludge density without being sent to other clarifiers for thickening. Currently there is no pipeline available to send the sludge to other clarifiers for thickening. The scum skimmer work is not necessary for use of the clarifiers in this capacity. Job Completion The project is 89.11 % complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on October 24, 2001. Please refer to the attached Change Order Status Report for more information on previous change orders. PROJECT/CONTRACT COST SUMMARY Original Contract Price Previously Authorized Changes This Change Change Orders to Date Percentage Increase to Date Amended Contract Price $ 70,366,000 $ 1,508,466 $ 97,562 $ 1,606,028 2.28% $ 71,972,028 Page4 ,. BUDGET IMPACT ~ ~ This item has been budgeted. (Line item: Section 8, CIP, P1-37, Page 52) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) ADDITIONAL INFORMATION None. ALTERNATIVES No alternatives are proposed. CEQA FINDINGS This project was included in the Strategic Plan EIR that was certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order Performance Report 4. Change Order 5. Location and Photo Description of Change Order MP:ya:ba H:\ntglobal\Agenda Draft Reports\PDC\P1-37 CO 24 AR.doc Page 5 ,. . . ~ PROJECT/PHASE .. Phase 1 -Project Development Phase 2 -Preliminary Design Phase 3 -Design Phase 4 -Construction Phase 5 -Commissioning Phase 6 -Closeout Phase 7 -Contingency PROJECT TOTAL !Reimbursable Cosls PROJECT NET Design PSA Construction Contract EDMS: 003800037 BUDGET INFORMATION TABLE Primary Clarifiers No. 16-31 and Related Facilities Job No. P1-37 ---i:;i, >V"·' ; .. l:~· ; .. : --·1r .. ~~_\'.-:~:~]~:'~~~::::~~:.:~ ·';~"·;:; " ····''.">· ' ······ .. ··.·· ·. ·,·. :;fH;'t · , :· .... : o~Jd~kAL ::·. ·'' ~URR~Nt :·.~~a#6seo. AUTHORIZE.it PROjEct~ :<:·.·euoGEt. BUDGET •·· BUDGET i: INCREASE PRO~ti~fo ,. ,}( . FiJ~~~ ''.~\:,~~ 2''':, .. THIS ~ROPC>SEo .. RevaseD):; 1 .• .AuTHoR1zeo,,:·"· · ·. AutHoR1ZAnoN :;:: tot At.. · ESTIMATED ..... ESTIMATED EXPENDITURE to . EXPENDED BUDGET . TO DATE · REQUEST AUTHORIZATION . DATE . TO DATE(%) ····· .. .. $ 173,000 I $ 173,000 $ 173,000 $ 173,000 100% ! .;' ,. .i• $ . .. ; . $ 317,000 $ 317,000 100% 311,000 .... $.....__3_1_1 __ .o_oo_---l-' _____ ........ i------------+--------:..----1i--------1 ,·,.·- $ 4,595,000 $ 4,595,000 $ 4,595,000 $ 4,595,000 $ 4,566,000 99% $ 81,642,000 $ .. •··.· •· . 97,562 $ 81, 739,562 $ 81,613,908 $.· . 97,562 $ 81,711,470 $ 72,689,000 89% . , ,., , ... . '·"''. $ 396,000 $ 115,590 29% . !;•.; ··. : .;, $ 396,000 I• '"' $ 396,000 $ 396,000 1. :Uth> . I• . ... :/ ... ;, $ 61,000 $ 8,288 14% ''··'"''·""' .. .. '. • :: • ! $ 61,000 : ~~<-" : ·: . $ 61,000 .. $ 61,000 •c• l::t:~:~ .. .. $ $ 2,576,000 ;$,:'~r·'.: (91,s621 $ 2,478,438 ... $ -$ 89,760,000 $ -$ 89,760,000 $ 87,155,908 $ 97,562 $ 87,253,470 $ 77,868,878 89% $ -$ 89,760,000 89,760,000 ··' $ 87,155,908 97,562 $ 87,253,470 $ 77,868,878 89% PSA/Contract . $ 6, 198,861 .. ! $ 6,198,861 $ 6, 198,861 . . $ 6,198,861 $ 5,750,000 93% I: $ 71,972,028 '·· $ 71,874,466 .:$·)'.~:, '>' 71,972,028 $ 64,106,082 89% APPROVAL ITEM DATE CONTRACT 6/23/1999 $ CO N0.1 12/19/2001 $ *CO NO. 2 8/1/2002 $ **CO NO. 3 10/21/2002 $ CON0.4 12/18/2002 $ CONO. 5 2/26/2003 $ CON0.6 4/23/2003 $ CONO. 7 6/25/2003 $ CONO. 8 8/27/2003 $ CONO. 9 10/22/2003 $ CO N0.10 11/19/2003 $ CO N0.11 12/4/2003 $ CO N0.12 2/25/2004 $ CO N0.13 312412004 $ CO N0.14 5/26/2004 $ CO NO. 15 10/27/2004 $ CO NO. 16 12/15/2004 $ CO N0.17 2/23/2005 $ CO NO. 18 3/23/2005 $ CO N0.19 4/27/2005 $ CO NO. 20 5/25/2005 $ CO NO. 21 7/20/2005 $ CO NO. 22 9/28/2005 $ CO NO. 23 10/26/2005 $ '·CON0,24 .:; .,~ Rendina .. :$: CHANGE ORDER STATUS REPORT PRIMARY CLARIFIERS 16-31 AND RELATED FACILITIES JOB NO. P1-37 CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED TIME COST TO DATE INCREASE (DAYS) 70,366,000.00 $ 70,366,000.00 0.00 1400 0.00 $ 70,366,000.00 0.00 0 75,214.00 $ 70,441,214.00 0.11 49 48,736.00 $ 70 ,489 I 950 .00 0.18 0 356,059.00 $ 70,846,009.00 0.68 82 33,527.00 $ 70,879,536.00 0.73 0 54,992.00 $ 70,934,528.00 0.81 21 14,750.00 $ 70,949,278.00 0.83 0 5,363.00 $ 70,954,641.00 0.84 0 187,452.00 $ 71, 142,093.00 1.10 0 56,041.00 $ 71, 198, 134.00 1.18 0 20,680.00 $ 71,218,814.00 1.21 0 22,390.00 $ 71,241,204.00 1.24 0 784.00 $ 71,241,988.00 1.24 0 67,455.00 $ 71,309,443.00 1.34 0 67,937.00 $ 71,377 ,380.00 1.44 143 (160, 121.00) $ 71,217,259.00 1.21 0 127,478.00 $ 71,344,737.00 1.39 0 61,690.00 $ 71,406,427.00 1.48 0 116 710.00 $ 71.523 137.00 1.64 0 84.955.00 $ 71,608,092.00 1.77 28 100,648.00 $ 71,708,740.00 1.90 0 48,078.00 $ 71,756,818.00 1.97 0 117,648.00 $ 71,87 4,466.00 2.14 0 : ,' u <91•562l00 ··$r . :.71 •9721028.~0Qj: : :: . : 2.2a. ,,n; :u':~r,;;I f:.:·:, ·. ;.Q .. · .. , :;: ,;;• ** Approved by PDC Committee per delegated authority by Board Resolution 99-23 * Approved by General Manager per delagated authority by Board Resolution 99-23 EDMS: 003800031 AUTHORIZED TIME TO DATE (DAYS) 1400 1400 1449 1449 1531 1531 1552 1552 1552 1552 1552 1552 1552 1552 1552 1695 1695 1695 1695 1695 1723 1723 1723 1723 ··:: " ., 1723 ' ... "·i -. CHANGE ORDER PERFORMANCE REPORT PRIMARY CLARIFIERS 16-31 AND RELATED FACILITIES JOB NO. P1-37, CHANGE ORDER NO. 24 Contractor: MARGATE CONSTRUCTION, INC Project Type: REHABILITATION Design Consultant: BROWN AND CALDWELL Contract % Complete: 89% CHANGE ORDER TYPES Unknown Staff Reimbursable Non-Subtotal CO Requested Reimbursable Types Tracked 1 Condition Change Design Errors Design Errors (%) 1 Contract to Date 0.86% 0.00% 0.26% 1.03% 2.15% Change Orders 0.07% 0.01% 0.00% 0.20% 0.28% this Period Total 0.92% 0.01% 0.26% 1.23% 2.43% 1 The Change Order Management Plan tracks four change order types EDMS:003800655 Total Change Other (%) -0.01% 2.14% -0.14% 0.14% -0.15% 2.28% ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 1of8 Contractor: Margate Construction. Inc. C.O. No.: Twenty Four (24) Date: December 21. 2005 Job: Primarv Clarifiers 16-31 and Related Facilities. Job No. P1-37 Consultant: Brown and Caldwell Amount of this Change Order (Add)(Doduot) $97.562.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. ITEM 1 -IMPROVE STRUCTURAL SUPPORT AT EXISTING MAIN GALLERY INTERSECTION This item provides for a new grade beam underneath an existing influent channel column where the existing pile was found to be out of the proper location and not supporting the column. Also included in this change is additional reinforcing steel, deepening of one new mini-pile and adjustment of other pile locations at the thickened slab located at the existing main gallery intersection. This change is required to improve the structural support of the connection with the new Centerfeed Channel structure. The work associated with this Change Order item was negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-109.1 ). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 2 -RAISE CENTERFEED CHANNEL KNOCK-OUT WALL $5,264.00 0 Calendar Days This item modifies the knock-out wall in the new Primary Clarifiers Centerfeed Channel by raising the height of the wall 1-foot to within %-inch of the bottom of the covers and filling the gap between the top of concrete and the bottom of the covers with foam. The plans did not provide an air seal between the top of concrete and the bottom of the cover. The Sanitation District Staff had concerns that foul air leakage between the top of the knock-out wall and the bottom of the covers would send an excessive quantity of foul air to the scrubbers, and would create safety concerns for both current operation and future construction. The work was accomplished on Contractor's force account pursuant to Section 48 (B) 2 of the General Requirements (Reference FCO-P137-127). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $2,358.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 2 of 8 Contractor: Margate Construction. Inc. C.O. No.: Twenty Four (24) Date: December 21. 2005 Job: Primarv Clarifiers 16-31 and Related Facilities. Job No. P1-37 Consultant: Brown and Caldwell ITEM 3 -PROVIDE CORE HOLES FOR POLYMER PIPING AT INFLUENT CHANNEL DECK This item provides ten (2-inch diameter) core holes for 1-inch PVC polymer piping to pass through in the East Influent Channel concrete deck areas that were already cast in concrete prior to identification of this change. This item also provides 2-inch diameter PVC sleeves for piping to pass through the deck for all remaining 54 locations where concrete has not been cast. Current design for the 1-inch PVC polymer piping shows the piping for each basin penetrating the influent channel aluminum covers. The pipe penetrations through the aluminum covers will make cover removal difficult and possibly lead to foul air leakage at the point of penetration. Re-routing the 1-inch polymer piping through the concrete deck will avoid this problem. The work was accomplished on Contractor's force account pursuant to Section 48 (B) 2 of the General Requirements (Reference FCO-P137-141). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 4 -PROVIDE STRUCTURAL SUPPORT FOR TOP DECK CONDUIT ENTRY $2,045.00 0 Calendar Days This item provides two steel plates and welding required to attach the plates to the reinforcing steel for the penetration in the existing northeast scum gallery roof for conduit and cable tray to pass through. The steel plates, required by the structural engineer, provide structural support (rebar development) for the existing structure. The contract drawings did not address the above requirements. The work was accomplished on Contractor's force account pursuant to Section 48 (B) 2 of the General Requirements (Reference FCO-P137-165). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 5 -VERIFY EXISTING MAIN GALLERY AS-BUil T PILE LOCATIONS $4,669.00 0 Calendar Days This item provides for exploratory digging to locate and map the as-built pile locations for six existing main gallery piles. As-built mapping of the existing piles is required to verify the exact pile locations so that a proposed redesign of the new north/south grade beams to be installed as part of the P1-37 contract can be completed. The work was accomplished on Contractor's force account pursuant to Section 48 (B) 2 of the General Requirements (Reference FCO-P137-277). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $1,857.00 0 Calendar Days \ ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 5 of 8 Contractor: Margate Construction. Inc. C.O. No.: Twenty Four (24) Date: December 21. 2005 Job: Primarv Clarifiers 16-31 and Related Facilities. Job No. P1-37 Consultant: Brown and Caldwell ITEM 11 -EXISTING CLARIFIERS GRADE BEAM & COLUMN REBAR CHANGES This item modifies the existing clarifiers new north/south grade beam and column concrete reinforcing steel. The existing clarifiers' as-built pile location plans were not available to the designer during design. The exact location of the existing piles only became known after the area was excavated for the new grade beams. These variances in pile placement and grade beam construction resulted in interference with the new concrete reinforcing steel required for the new thickened columns. In addition, the design for the new north/south grade beams required the Contractor to drill completely through the existing east/west grade beams. Because of the possibility of damaging the existing east/west grade beam steel it was decided to lower and deepen the new grade beams to miss the existing grade beam reinforcing steel. This resulted in a small amount of additional reinforcing to be added to the new grade beam. This change corrects these conditions and allows the new construction work to proceed. The work associated with this Change Order item was negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-305). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $11,835.00 0 Calendar Days ITEM 12-RELOCATE AGITATION AIR HEADER FROM EXISTING CLARIFIERS TOP DECK TO MAIN GALLERY This item provides for relocating the existing 10-inch Agitation Air (AA) header which has been temporarily located on the top deck of the existing clarifiers to its permanent designed location in the main gallery. This work is not included in the contract documents. The work associated with this Change Order item was negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-306). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 13-LAUNDER WEIR ADJUSTMENTS $7,035.00 O Calendar Days This item modifies the size of the bolt holes in the existing clarifiers launder weir plates, launder weir splice plates and launder weir cover plates. The P1-37 project scope of work requires the Contractor to install new weirs on the existing launders in the existing clarifiers. Prior to installation, the Contractor surveyed the top elevation of the existing weirs and found that they were 1-inch lower than that which was specified in the contract drawings. This discrepancy in elevation was not shown on the P1-33 as-built drawings and therefore would not have been discovered during the design phase of the ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 6 of 8 Contractor: Margate Construction. Inc. C.O. No.: Twenty Four (24) Date: December 21. 2005 Job: Primary Clarifiers 16-31 and Related Facilities. Job No. P1-37 Consultant: Brown and Caldwell project. The P1-33 as-built drawings which were used by the design consultant as a basis for design were in error. This change elongates the bolt holes in the new weirs in the existing clarifiers thus allowing them to be installed at the correct elevation. The work associated with this Change Order item was negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-307). ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 14 -DELETE PRIMARY CLARIFIERS 1 & 2 SCUM SKIMMERS $13,904.00 0 Calendar Days This item provides for a credit to the Sanitation District for deleting the contract specified scope of work associated with modifying the scum skimmers for the existing clarifiers 1 and 2. The P1-37 contract documents provided for new scum skimmer tipping troughs and associated upgrades to existing Primary Clarifiers 1 and 2. This work was to be performed during Phase 3 of the construction contract. Subsequent to award of the P1-37 construction contract, the plant operating philosophy has changed and now Primary Clarifiers 1 and 2 will only be operated as emergency storage during high flow events. This is in part due to clarifier's inability to produce the required sludge density without being sent to other clarifiers for thickening. Currently there is no pipeline available to send the sludge to other clarifiers for thickening. A new pipeline would have to be constructed at a considerable expense. The scum skimmers provide little benefit to the clarifiers in this capacity and the Sanitation District decided to delete this work from the P1-37 construction contract. The work associated with this Change Order item was negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-308). CREDIT THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: TOTAL ADDED COST THIS CHANGE ORDER: TIME EXTENSION THIS CHANGE ORDER: ($99,528.00) 0 Calendar Days $97,562.00 0 Calendar Days Page 7 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction. Inc. C.O. No.: Twenty Four (24) Date: December 21. 2005 Job: Primary Clarifiers 16-31 and Related Facilities. Job No. P1-37 Consultant: Brown and Caldwell The additional work contained in this Change Order, with the exception of Item 10, can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. The Sanitation District and Contractor agree that, with the exception of item 10, the added cost described above constitutes full and equitable consideration for all the impacts incurred by the Contractor, and no other direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: Original Contract Time: Original Completion Date: Time Extension this C.O: Total Contract Time Extension: Revised Contract Time: Revised Final Completion Due Date: January 7, 2002 1,400 Days November 7 ,2005 0 Days 323 Days Time Subject to Liquidated Damages: 1,723 Days September 26, 2006 N/A Actual Final Completion Date: N/A Original Contract Price Prev. Authorized Changes This Change (Add) (Cee~ot) Amended Contract Price $ 70.366.000.00 $ 1 .508.466.00 $ 97.562.00 $ 71 .972.028.00 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 8 of 8 Contractor: Margate Construction. Inc. C.O. No.: Twenty Four (24) Date: December 21. 2005 Job: Primary Clarifiers 16-31 and Related Facilities. Job No. P1-37 Consultant: Brown and Caldwell Board Authorization Date: December 21, 2005 ORANGE COUNTY SANITATION DISTRICT Recommended by: Michael Puccio, P .E. CIP Project Manager Approved by: David A. Ludwin, P.E. Director of Engineering Accepted by: MARGATE CONSTRUCTION Contractor MP:ya EDMS: 003800032 Date Date Date PDC COMMIITEE AGENDA REPORT Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: John Falkenstein, Project Manager Meeting Date 12/01/05 Item Number PDC05-121 SUBJECT: SUNFLOWER PUMP STATION DRIVE REPLACEMENT, JOB NO. P1-62 GENERAL MANAGER'S RECOMMENDATION To Bd. of Dir. 12/21/05 Item Number 14(0) (1) Approve a budget amendment of $250,000 for Sunflower Pump Station Drive Replacement, Job No. P1-62, for a total budget of $1 ,065,000; (2) Ratify Change Order No. 2 for Sunflower Pump Station Drive Replacement, Job No. P1-62, with Ark Construction Co., authorizing an addition of $172,555 and a time extension of 1, 127 calendar days, increasing the total contract amount to $602,954; and (3) Accept Sunflower Pump Station Drive Replacement, Job No. P1-62, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. SUMMARY Background • This project replaces the two Sunflower Pump Station motors, drive reduction gears, and related electrical and control systems located at Plant No. 1 . The modifications to the pump drives are being made to improve efficiency and reduce maintenance costs. • The plans and specifications were prepared by RW Beck, and the contract was awarded to Ark Construction Co. on December 20, 2000. • Change Order No. 2 includes four items of added work and a time extension of 1, 127 calendar days to Job No. P1-62. There are no reimbursable or non- reimbursable design errors associated with this change order. Liquidated damages on this contract are $500 per day and there are no bonus provisions. Contract Schedule Contract Start Date Original Contract Completion Date Total Number of Change Orders to Date Current Contract Completion Date Actual Completion Date Days Subject to Liquidated Damages March 19, 2001 September 14, 2001 2 October 15, 2002 November 15, 2005 NA Page 1 Change Order No. 2 Content Item Description Amount Days Type No. 1 Replace Electrical Conductors $ 30,798 o· Staff Requested Desian Chanae 2 Drive Motor Backstops $ 3,795 0 Staff Requested Desian Chanqe 3 Pump Control Panels $ 66,084 834 Staff Requested Desian Chanaes 4 Miscellaneous Equipment $ 71 ,878 293 Staff Requested Desiqn Chanaes Total -Change Order No. 2 $172,555 1,127 The Change Order Performance Report for this project is shown in Attachment 3. Also shown in Attachment 3 is the distribution of the change order items by type based on the definitions given at the front of the booklet. Item 1 replaces drive motor electrical power feed conductors that were in a deteriorated condition and not included in the contract documents. Item 2 replaces the existing drive motor backstops with oil lubricated maintenance free units to prevent reversing of the gear drives during shut down of the drives. This was a design upgrade requested by staff to reduce maintenance labor costs. Item 3 adds two new remotely located pump control panels that were not included in the original contract. The pump drive motor skids did not include control panels and it was necessary to furnish and install new contro l panels in a remote location as they were not provided with the Nuttall manufactured pump drives and could be installed on the pump drive skids due to space limitations. A new bubbler panel and associated wiring was also included in this item. See the Additional Information section for details. Item 4 provides for wiring of the new pump drive motor skid equipment and instruments to the new pump control panels. Wiring of this equipment and instruments was not included in the original contract. This item also includes added monitoring and control instruments requested by the District Operations Department to provide remote monitoring for the District Supervisory Control and Data Advisory (SCADA) system. There are extensive time extensions associated with items 3 and 4 on this change order. See the Additional Information section for details. Job Completion This project is 100% complete. PRIOR COMMITTEE/BOARD ACTIONS Page 2 The contract was awarded by the Board of Directors on December 20, 2000. Please refer to the attached Change Order Status Report for information on all previous change orders. PROJECT/CONTRACT COST SUMMARY Original Contract Price Previously Authorized Changes This Change Change Orders to Date Percentage Increase to Date Final Contract Price BUDGET IMPACT $ 370,000.00 $ 60,399.00 $ 172,555.00 $ 232,954.00 62.96% $ 602,954.00 D This item has been budgeted. (Line item: Section a -Page 89) ~ This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) A budget increase of $250,000 is being requested. Additional funds are being requested to cover costs for this change order and additional staff time to complete this project. Please see attached Budget Information Table. The proposed source of funding is from the Orange County Sanitation District Capital Improvement Reserves. ADDITIONAL INFORMATION During the design phase, District Operations and Maintenance staff requested that the contract specifications be designed around Flander gearbox drives, a manufacturer based in Germany. District Operations and Maintenance staff indicated that they were having continual maintenance problems with existing Nuttall manufactured gearbox drives. The existing drives were belt driven, and the belts were continually slipping and breaking, resulting in continued maintenance problems. There was also no direct pressure lubrication system inside the gearbox, resulting in regular bearing failure. District Operations and Maintenance staff requested that the existing drives be replaced with a direct connected gearbox motor combination mounted on a skid with pressure lubrication system. During submittal review of the Flander drives by District staff, Flander indicated that it could not comply with the contract specifications to supply a complete package of a motor, gearbox and control panel mounted on a skid. Flander also did not have an available manufacturing facility to perform the factory test of a complete package drive unit to comply with the contract specifications. After negotiations, the District directed the Contractor to resubmit using Nuttall, an American manufacturer based in Niagara Falls, New York. Nuttall was able to comply with the contract specifications, with the exception of the control panels. The comparable upgraded Nuttall gearbox drive skids were physically much larger than the specified Flander drives and did not have adequate space on the skid to mount an integrated pump control panel. Page3 District staff then decided to upgrade and redesign the control panels so they would be compatible with the Districts' Supervisory Control and Data Advisory (SCADA) system. The SCADA system provides remote electronic monitoring of equipment at the control center, thereby reducing the need for staff to physically verify operating conditions in the field. The original design did not integrate the pump control panels with the District SCADA system. It was therefore necessary to redesign, construct and mount upgraded control panels in a remote location on the existing concrete containment wall west of the new pump drive skids. During design of the upgraded control panels, additional equipment was added to improve performance and monitoring of the drives. The District Operations Department restricted the Contractor from working on the drives and pump control panels from October 15, 2002 through April 15, 2003, October 15, 2003 through April 15, 2004, and October 15, 2004 through April 15, 2005. This was due to anticipated seasonal rains, which would require the operation of both pump drives in the event of increased flows into Treatment Plant No. 1. The Contractor was not allowed to perform any panel/drive connection work during these restricted time periods. It was not cost effective to provide temporary pumping facilities to reroute the flows in case of increased flows into Plant 1 . The contract documents did not restrict the Contractor from working from October 15, 2002 through April 15, 2003, October 15, 2003 through April 15, 2004, and October 15, 2004 through April 15, 2005. In summary, the Sunflower pumps elevate the flows from the Sunflower Trunk Pipeline into the Plant No. 1 headworks and provide additional capacity during wet weather conditions. Extended delays and additional costs to the project were due to the Flander gear drive manufacturer being unable to comply with the contract specifications, redesign and the upgrade of pump control panels to comply with District Supervisory Control and Data Advisory (SCADA) system. The Contractor has not requested additional compensation for extended overhead on this project. ALTERNATIVES None CEQA FINDINGS This project is categorically exempt from CEQA requirements. ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order Performance Report 4. Change Order 5. Location and Photo Description of Change Order JF:ba H:\dept\agenda\PDC\2005\Agenda Reports\1205\05-121 -P1-62_ 120105 REVISED.doc Page4 I :' ; [':. ORIGINAL. PROJECT/PHASE AUTHORIZED ; 1-. BUDGET:; . . .. . . Phase 1 -Project Development $ 30,000 $ Phase 2 -Preliminary Design $ 30,000 $ Phase 3 -Design $ 100,000 $ Phase 4 -Construction $ 650,000 $ Phase 5-· Commissioning $ 3,000 $ Phase 6 -Close-Out $ 2,000 $ Phase 7 -Continaencv $ -$ PROJECT TOTAL $ 815,000 $ !Reimbursable Costs PROJECT NET $ 815,000 $ Design PSA $ 76,000 $ Construction Contract $ 370,000 $ EDMS: 3799946 BUDGET INFORMATION TABLE SUNFLOWER PUMP STATION DRIVE REPLACEMENT JOB NO. P1-62 . . · J . CURRENT PROPOSED PROPOSED FUNDS .·. · .. THIS· .. PROJECT . BUDGEt REVISED AUTHORIZED TO AUTHORIZATION BUDGET INCREASE BUDGET DATE REQUEST' /DECREASE •; ;· 30,000 $ -$ 30,000 $ 30,000 $ - 30,000 $ -$ 30,000 $ 30,000 $ - 100,000 $ -$ 100,000 $ 100,000 $ -.. 650,000 $ 50,000 $ 700,000 . $ 650,000 $ 50,000 . 3,000 $ 100,000 $ 103,000 .. $ 3,000 $ 100,000 2,000 $ 100,000 $ 102,000 ;; $ 2,000 $ 100,000 j:. -$ -$ -$ -$ - ,:.• . 815,000 $ 250,000 $ 1,065,000 $ 815,000 $ 250,000 1. .;·; . . . PROPOSED ESTIMATED .TOTAL EXPENDITURE AUTHORIZATION TO DATE .. :' . $ 30,000 $ 29,227 $ 30,000 $ 30,211 $ 100,000 $ 99,233 $ 700,000 $ 649,681 $ 103,000 $ 100,245 $ 102,000 $ 60,724 $ - $ 1,065,000 $ 969,321 815,000 $ 250,000 $ 1,065,000 $ 815,000 $ 250,000 $ 1,065,000 $ 969,321 PSA/Contract 76,000 $ 76,000 ·::: $ 76,000 $ 76,000 $ 76,000 430,399 $ 172,555 $ 602,954 'i $ 430,399 $ 172,555 $ 602,954 $ 430,399 . ESTIMATED EXPENDED TO ... .. DATE(o/o) . .· 100% 100% 99% 93% 97% 60% 0% 91% 15% 100% 71% APPROVAL ITEM DATE CONTRACT 3/19/2001 CO N0.1 4/23/2003 CON0.2 Pending EDMS 3799947 CHANGE ORDER STATUS REPORT SUNFLOWER PUMP STATION DRIVE REPLACEMENT Job No. P1-62 CONTRACT CONTRACT COST PERCENTAGE COST TO DATE INCREASE (CUMULATIVE) $ 370,000.00 $ 370,000.00 0.00% $ 60,399.00 $ 430,399.00 16.32% $ 172,555.00 $ 602,954.00 62.96% AUTHORIZED AUTHORIZED TIME TIME TO DATE (DAYS) (DAYS) 180 180 396 576 1127 1703 -c~. CHANGE ORDER PERFORMANCE REPORT SUNFLOWER PUMP STATION DRIVE REPLACEMENT JOB NO. P1-62, CHANGE ORDER NO. 2 Contractor: ARK CONSTRUCTION COMPANY Project Type: REHABILITATION Design Consultant: R.W. BECK Contract % Complete: 100% CHANGE ORDER TYPES Unknown Staff Reimbursable Non-Subtotal CO Requested Reimbursable Types Tracked Condition Change Design Errors Design Errors (%) 1 Contract to Date 0.00% 15.14% 0.00% 1.19% 16.32% Change Orders 0.00% 9.35% 0.00% 37.29% 46.64% this Period Total 0.00% 24.48% 0.00% 38.48% 62.96% 1 The Change Order Management Plan tracks four change order types EDMS:003800656 c:: .; Total Change Other (%) 0.00% 16.32% 0.00% 46.64% 0.00% 62.96% ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Ark Construction Co. C.0.No.: Date: Job: Sunflower Pump Station Drive Replacement. Job No. P1-62 Consultant: RW Beck Page 1of5 Two (2) December 21. 2005 Amount of this Change Order (Add)(Dedl:lct) $172.555.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. ITEM 1 -REPLACE ELECTRICAL CONDUCTORS The Contractor was directed to remove the existing main power feed electrical conductors and replace with type XHHW individual cables to each of the pump drive motors. The total length of the cable is approximately 1,800 LF of XHHW 3-0 one conductor and 600 LF of #4 ground to complete the cable replacement for both pump drives. The work included removing the old cables from the existing pump drive skid to MCC "SFA" and "SFB" in the existing metering and diversion structure, pulling the new conductors into the existing conduits, and terminating the connections on both ends. The existing conductors were in a deteriorated condition and are too short to make the final connections to the new pump drive motors. Replacement of the existing conductors was not included in the contract documents. This work was negotiated with the Contractor pursuant to Section 48(B) 1) of the General Requirements, Division 01. (Reference FCO No. 3) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 2 -DRIVE MOTOR BACKSTOPS $30,798.00 0 Calendar Days The Contractor was directed to replace existing grease lubricated backstops on the new pump drives and furnish and install two new oil lubricated backstops. The backstops are used to prevent the pump drives from reversing during shutdown, which may result in damage to the drives. The grease lubricated backstops required daily maintenance and are subject to failure. The District Maintenance Department requested that the backstops be changed to oil lubrication which requires minimal maintenance. The oil-lubricated backstops were not included in the contract documents. This work was negotiated with the Contractor pursuant to Section 48(B) 1) of the General Requirements, Division 01. (Reference FCO No. 4) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $3,795.00 0 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Ark Construction Co. C.O. No.: Date: Job: Sunflower Pump Station Drive Replacement. Job No. P1-62 Consultant: RW Beck ITEM 3 -UPGRADED PUMP CONTROL PANELS Page 2 of 5 Two (2) December 21. 2005 The Contractor was directed to furnish and install upgraded pump control panels located remotely from the two pump drive skids. The Contractor credited back costs for the contract specified instruments that were included in the original contract specified control panel. The additional work included the following: 1. Furnish and install two NEMA 4X stainless steel pump control panels with internally wired instruments. 2. Furnish and install two intrinsically safe control relays. 3. Contractor furnished field investigation and Underwriters Laboratory listing of the control panels. 4. Furnish and install pump control bubbler panel. Since there was no room to mount the upgraded pump control panels on the pump drive skids, it was necessary to locate the panels on the existing concrete containment wall west of the new pump drive skids. The upgraded control panels were not included in the contract. A breakdown of the time extension days is as follows: a. Pump control panel design, submittal review and approval b. Rainy season work restriction imposed by the District Operations Dept. days c. Review and approval of Contractor cost proposal to fabricate two new control panels d. Factory fabrication of two new control panels and testing e. Installation of two new control panels Calendar days 95 Calendar days 549 Calendar 60 Calendar days 120 Calendar days 10 This work was not included in the original contract and was negotiated with the Contractor pursuant to Section 48 (B) 1) of the General Requirements, Division 01. (Reference FCO No. 5) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 4-MISCELLANEOUS EQUIPMENT INSTALLATION $66,084.00 834 Calendar Days The Contractor was directed to connect the following equipment and instruments located on the two pump drive skids. The pump drive skids were shipped from the factory and arrived on the jobsite with \ ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Ark Construction Co. C.0.No.: Date: Job: Sunflower Pump Station Drive Replacement. Job No. P1-62 Consultant: RW Beck Page 3 of 5 Two (2) December 21. 2005 equipment and instruments mounted on the skid unconnected, since the skid did not include an integrated control panel. It was necessary for the Contractor to provide conduit and wire to connect the skid mounted equipment and instruments to the new pump control panels. The work included furnishing approximately 200 linear feet of 3/4"-inch and 1-inch 2,000 linear feet of #12 wire and installing the conduit and wire between the new pump control panels and the motor drive skid, seal off fittings, terminal blocks, terminating and testing the conductors in the two new pump control panels and skid mounted instruments on each pump drive unit. The connection work was performed on the following skid mounted equipment and instruments. 1. Prelubrication pumps 2. Oil cooler circulation fans 3. Fan and oil heater relays 4. Oil pressure switches 5. Temperature sensors 6. Emergency beacon and light The following additional work was performed under this item. 7. Furnish and install oil heaters on each pump drive skid 8. Increase size of oil heater circuits from 20 to 40 Amps on each pump drive skid 9. Furnish and install of approximately 200 Linear Feet of 2-inch conduit and approximately 4,000 linear feet of #12 control wiring between the new pump control panels and MCC's 11SFA" and 11SFB" in the existing metering and diversion structure. Terminate and test all new control wiring for operation and continuity. 10. Furnish and Install approximately 300 linear feet 2/0 grounding cables at MCC's "SFA" and 11SFB". Terminate and test the cables for continuity. 11. Modify control wiring and diagrams for each pump soft start circuits. Also Included in this item is approximately 80 hours of Contractor furnished engineering labor for field investigation and redesign of the pump drive motor starter control circuitry. This work was not included in the original contract and was negotiated with the Contractor pursuant to Section 48(8) 1) of the General Requirements, Division 01. (Reference FCO No. 6) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: TOTAL COSTS THIS CHANGE ORDER: TOTAL TIME EXTENSION THIS CHANGE ORDER: $71,878.00 293 Calendar Days $172,555.00 1, 127 Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Ark Construction Co. C.O.No.: Date: Job: Sunflower Pump Station Drive Replacement. Job No. P1-62 Consultant: RW Beck Page 4 of 5 Two (2) December 21. 2005 The additional work contained within this change order can be performed incidental to the prime work and within the time allotted for the original contract and any extensions to the contract time made by this change order. It is therefore mutually agreed that a time extension of 1, 127 calendar days is required for this change order, and that no direct or indirect, incidental or consequential costs, expenses, losses, or damages have been or will be incurred by Contractor, except as expressly granted and approved by this change order. SUMMARY OF CONTRACT TIME Original Contract Date: Original Contract Time: Original Completion Date: Time Extension this C.O.: Total Contract Time Extension: Revised Contract Time: Revised Completion Date: Time Subject to Liquidated Damages: Actual Final Completion Date: March 19, 2001 180 Calendar Days September 14, 2001 1, 127 Calendar Days 1,523 Calendar Days 1, 703 Calendar Days November 15, 2005 0 Calendar Days November 15, 2005 Original Contract Price Prev. Authorized Changes This Change (Add) (DeEt1:1st) Amended Contract Price $ $ $ $ 370,000.00 60,399.00 172.555.00 602.954.00 -,, l ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Ark Construction Co. C.0.No.: Date: Job: Sunflower Pump Station Drive Replacement. Job No. P1-62 Consultant: RW Beck Board Authorization Date: December 21, 2005 ORANGE COUNTYSANITATION DISTRICT Submitted by: Tod E. Haynes, P.E. Construction Manager Approved by: David A. Ludwin, P.E. Director of Engineering Accepted by: ARK CONSTRUCTION CO. Contractor EDMS: 003800608 Date Date Date Page 5of5 Two (2) December 21. 2005 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Ark Construction Co. C.0.No.: Date: Job: Sunflower Pump Station Drive Replacement. Job No. P1-62 Consultant: RW Beck Page 6 of 5 Two (2) December 21. 2005 PDC COMMITTEE Meeting Date To Bd. of Dir. 12/01/05 12/21/05 AGENDA REPORT Item Number Item Number PDC05-122 14(h) l t 1 Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Umesh Murthy, CIP Project Manager SUBJECT: PEAK FLOW MANAGEMENT, JOB NO. J-67 GENERAL MANAGER'S RECOMMENDATION (1) Approve a budget amendment of $275,000 for Peak Flow Management, Job No. J-67, for a total budget of $3,668,000; (2) Ratify Change Order No. 1 to Peak Flow Management, Job No. J-67, with Margate Construction, Inc., authorizing an addition of $128,298 and 325 calendar days, increasing the total contract amount to $1 ,379, 198; and (3) Ratify Change Order No. 2 for an Adjustment of Schedule Quantities authorizing a decrease of $6,500, decreasing the total contract amount to $1 ,372,698. SUMMARY Background • Peak Flow Management, Job No. J-67, assists the Orange County Sanitation District in its commitment to successfully manage its peak flows; and thereby lessen or alleviate the potential emergency use of the 78-inch standby ocean outfall or discharges to the Santa Ana River. This project includes improvements to existing facil ities utilized during peak flow emergencies and assists the District to effectively manage its current peak flows. • The plans and specifications were prepared by Water 3 Engineering and the contract was awarded to Margate Construction, Inc. on January 28, 2004. • Change Order No. 1 includes fifteen items of added work, and a 325 day time extension. There are eight non-reimbursable design errors and no reimbursable design errors associated with Change Order No. 1. Change Order No. 2 is for an adjustment of schedule quantities. Liquidated damages on this contract are $500 per day and there are no bonus provisions. Contract Schedule Contract Start Date Original Contract Completion Date Total Number of Change Orders to Date Current Contract Completion Date Projected Completion Date Days Subject to Liquidated Damages March 22, 2004 January 25, 2005 2 December 16, 2005 December 16, 2005 NIA Page 1 PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on January 28, 2004. Please refer to the attached Change Order Status Report for information on all previous change < orders. PROJECTICONTRACTCOSTSUMMARY Original Contract Price Previously Authorized Changes Change Order Nos. 1 and 2 Change Orders to Date Percentage Increase to Date Final Contract Price Change Order No. 1 Content Item Description No. 1 Area Classification Modifications 2 Ductbank Reinforcement Addition 3 Conduit Modifications 4 OOBS Sampler Circuit Relocation 5 Temporary Combination Starter 6 Conduit Supports 7 Security Screen 8 Sampling Tube Addition 9 Gate Screw Replacement 10 Pump Motor Space Heater Circuit 11 EJB Conduit Reroute 12 OOBS Proximity Switches 13 Factory Acceptance Test Assistance 14 Repair Dewatering Pump 15 Loop Drawing Modifications 16 Contract Time Extension Total -Change Order No. 1 Amount $ 2,654 $ 12,554 $ 6,275 $ 21 ,081 $ 17,776 $ 3,136 $ 3,196 $ 8,559 $ 7,229 $ 2,767 $ 4,431 $ 12,858 $ 5,573 $ 14,101 $ 6,108 0 $128,298 $ 1,250,900 $ 0 $ 121 ,798 $ 121 ,798 9.74% $ 1,372,698 Days Type 0 Staff Requested Desiqn Change 0 Non-Reimbursable Desiqn Error 0 Non-Reimbursable Design Error 0 Non-Reimbursable Desiqn Error 0 Other 0 Non-Reimbursable Desiqn Error 0 Staff Requested Desiqn Change 0 Staff Requested Desiqn Change 0 Unknown Condition 0 Non-Reimbursable Desiqn Error 0 Unknown Condition 0 Non-Reimbursable Desiqn Error 0 Non-Reimbursable Design Error 0 Unknown Condition 0 Non-Reimbursable Design Error 325 Other 325 Page 2 The Change Order Performance Report for this project is shown in Attachment 3. Also shown in Attachment 3 is the distribution of the change order items by type based on the definitions given at the front of the booklet. Item 1 installs conduit seal-offs in electrical conduits at Distribution Structure "A" at Plant No. 2 as required by a 1999 area classification study. The area classification study requires installation of electrical conduit seal-offs at the boundary of a classified area to prevent flammable gas transfer inside the conduits. The original contract scope did not include modifications to facilities due to the area classification. Staff required the modifications to be consistent with the study recommendations. Item 2 adds reinforcing steel to concrete encased electrical ductbanks located in vehicular traffic areas. The contract specifications referenced District standard drawings, which specified steel reinforced concrete encased electrical ductbanks. The standard drawings were not included in the contract specifications Item 3 specifies sizes and type of spare electrical conduits in the conduit schedule for the OOBS Termination Structure at Plant No. 2. The contract drawings did not show the type of and size of conduit on the conduit schedule. Item 4 installs a new electrical conduit run in the specified electrical ductbank from the Ocean Outfall Booster Station (OOBS) lighting panel out to the existing samplers at the Ocean Outfall Booster Station terminus channel. It was necessary to abandon the existing electrical service to the samplers as the existing electrical conduits interfered with installation of new OOBS weir gate supports being installed under this contract. Item 5 furnishes and installs a new temporary starter for the emergency overflow basin dewatering pump at Plant No. 2. The permanent starter was included in the contract, but could not be installed due to delays in the construction of a new motor control center installed under another contract. The Operations' staff requested that the dewatering pump be made operational as soon as possible during the rain season to pump out the basin in the event of storm flows. Item 6 adds an electrical conduit support system over the perimeter walkway at a height of seven feet for new gate operator conduit runs at Distribution Structure A at Plant No. 2. The contract drawings showed attachment of the conduits to the underside of the newly installed PVC liner inside the structure compartments which would have compromised the liner installation which is in place to prevent corrosion to the concrete's framework. Item 7 installs green PVC slats in the existing chain link fence on the north, south and east side of the Effluent Junction Box (EJB) at Plant No. 1. The fence slats were requested by the District Operations Department to provide a security screen for the new electric gate operators being installed in the EJB under this contract. Item 8 adds a chlorine concentration sampling tap on the existing 84-inch effluent pipe at the Effluent Junction Box (EJB) at Plant No. 1. The District Operations Department requested installation of the sampling tube to provide staff with the ability to sample chlorine levels in the effluent as it leaves Plant No. 1. Page3 Item 9 replaces four damaged gate operator gate screws on Distribution Box A at Plant No. 2. The existing gate screws were warped out of shape and would not operate with the new electrified gate operators being installed under this contract. The damaged I screws were out of sight and were not known during the design phase of this project. Item 1 O provides a space heater circuit for a dewatering pump motor installed under this contract at three Emergency Overflow Basins at Plant No. 2. The dewatering pump motor included a space heater inside the motor but the electrical heater circuit was not shown on the contract drawings. It was necessary to provide power to the space heater to prevent condensation damage inside the motor when it was not in operation. Item 11 furnishes and installs a new electrical conduit to serve two new motorized valve operators at the Effluent Junction Box (EJB) at Plant No. 1. The contract required the Contractor to remove electrical wires from an existing conduit and install new wires to connect the new motorized operators. The Contractor was not able to remove the wires from the existing conduit due to excessive corrosion. The existing conduit was embedded in the concrete walls of the structure, thus it was necessary to install a new surface mounted electrical conduit to carry the wires. Item 12 furnishes and installs seven proximity switches at the Ocean Outfall Booster Station (OOBS) overflow weir gates and Distribution Box A motorized slide gates. The seven proximity switches and installation details were not included in the contract. The proximity switches were required by the District Operations Department to indicate gate failure on the District Supervisory Control and Data Advisory (SCADA) system. Item 13 provides assistance from the electric operator installation subcontractor to uncouple and recouple seven new electric valve actuators installed at the Effluent Junction Box (EJB) at Plant No. 1 under this contract. The District Operations Department requested that the valve operators be disconnected from the valves, so the valves would not operate during the Field Acceptance Test (FAT) of the new equipment. This work required the assistance of the Contractor. Item 14 repairs the dewatering pump at Emergency Overflow Basins A, B, and C at Plant No. 2 installed under this contract. The pump was operated by Sanitation District staff to empty basins, but was damaged due to being run dry without effluent in manual mode. It was necessary to have the manufacturer, Peerless Pump, repair the pump so as not to void the new pump warranty. Item 15 is to perform modifications to the Ocean Outfall Termination Structure (OOBS) weir gate loop drawings. The loop drawings included in the contract did not match the SCADA Administration Tool (SAT) table on the contract drawings. The work included modifying the wiring and wire numbers connecting the digital input card in the field and modification of the loop drawings. Item 16 is for a 325 calendar day non-compensable time extension to the contract. Under this contract, it was necessary for the Contractor to make permanent electrical connections to a new motor control center, being installed at Plant No. 2 under another contract. This work was on the critical path for completion of the project. The new motor control center was not completed until October 6, 2005. Page4 Change Order No. 2 Content Item Description Amount Days Type No. 1 Schedule Quantity Adiustment (6,500) 0 Other Total -Change Order No. 2 (6,500) 0 Job Completion This project is 100% complete. BUDGET IMPACT D This item has been budgeted. (Line item: FY 03/04, Section 8, Page 72) ~ This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) A budget increase of $275,000 is being requested. Additional funds are being requested to cover costs for change orders and staff labor to support added construction activities beyond the original contract date. Please see attached Budget Information Table. The proposed source of funding is from the Orange County Sanitation District Capital Improvement Reserves. ADDITIONAL INFORMATION None ALTERNATIVES None CEQA FINDINGS This project is categorically exempt from CEQA requirements. ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order Performance Report 4. Change Order 5. Location and Photo Description of Change Order JF:ba H:\dept\agenda\PDC\2005\Agenda Reports\1205\05-122-J-67 _120105 REVISED.doc Page5 PROJECT/PHASE • ORIGINAL. AUTHORIZED . ' BUDGET:. ,i•'·'·" I· Project Development $ 12,000 $ Preliminary Design $ 52,000 $ Design $ 1,230,000 $ Construction $ 8,543,000 $ Commissioning $ 10,000 $ Close-Out $ 10,000 $ Contingency $ 1,400,000 $ PROJECT TOTAL $ 11,257,000 $ !Reimbursable Costs PROJECT NET $ 11,257,000 $ Design PSA $ Construction Contract $ EDMS: 003800520 CURRENT'· P~()JEtj; ·. euoc;e:rc.: 20,000 31,000 1,311,000 1,765,000 21,000 45,000 200,000 3,393,000 <C ' BUDGET INFORMATION TABLE Peak Flow Management PROPOSED BUDGET: 'INCREASED; . ··becREASE: $ 475,000 $ - $ - $ {200,000) $ 275,000 $ $ $ $ $ $ $ $ JOB NO. J-67 PROPOSED REvlSED. eu·oGET 20,000 31,000 1,311,000 2,240,000 21,000 45,000 3,668,000 11 FUNDS. · ·· TtllS ·. · ·, .PROPOSED. ESTIMATED ESTIMATED AUfHORIZEDTO J\urHORIZATl()N. ··: .TOTAL··:. ·. EXPENDITURE: EXPENDEDTO o:·:,>oATE .;·,:;,:iREQUEST, ·:\AUTHORIZATION .. ·· ro oAte · DATE(o/o)<.,'> $ 20,000 $ 20,000 $ 20,000 100% $ 31,000 $ -$ 31,000 $ 31,000 100% $ 1,311,000 $ 1,311,000 $ 1 ,311 ,000 100% $ 1,765,000 $ 475,000 $ 2,240,000 $ 2,000,000 89% $ 21,000 $ -$ 21,000 $ 10,000 0% $ 45,000 $ -$ 45,000 $ 15,000 0% $ $ 3,193,000 $ 475,000 $ 3,668,000 $ 3,387,000 92% 3,393,000 $ 275,000 $ 3,668,000 $ 3,193,000 $ 475,000 $ 3,668,000 $ 3,387,000 92% PSA/Contract 1,138,998 $ -$ 1,138,998 $ 1,138,998 $ 1,138,998 $ 1,100,000 97% ' 1,250,900 $ 128,298 $ 1,379,198 $ 1,250,900 $ 128,298 $ 1,379,198 $ 1,250,900 91% APPROVAL ITEM DATE CONTRACT 3/22/2005 CO N0.1 Pending CON0.2 Pending EDMS:003800418 CHANGE ORDER STATUS REPORT PEAK FLOW MANAGEMENT JOB NO. J-67 CONTRACT CONTRACT COST PERCENTAGE COST TO DATE INCREASE OR DECREASE $1,250,900 $1,250,900 0.00% $128,298 $1,379,198 10.26% ($6,500) $1,372,698 9.74% AUTHORIZED AUTHORIZED TIME TIME TO DATE (DAYS) (DAYS) 310 310 325 635 0 635 c. CHANGE ORDER PERFORMANCE REPORT PEAK FLOW MANAGEMENT JOB NO. J-67, CHANGE ORDER NOS. 1 & 2 Contractor: MARGATE CONSTRUCTION, INC. Project Type: REHABILITATION Design Consultant: WATER 3 ENGINEERING Contract % Complete: 100% CHANGE ORDER TYPES Unknown Staff Reimbursable Non-Subtotal CO Requested Reimbursable Types Tracked Condition Change Design Errors Design Errors (%) 1 Contract to Date 0.00% 0.00% 0.00% 0.00% 0.00% Change Orders 3.48% 1.65% 0.00% 5.12% 10.26% this Period Total 3.48% 1.65% 0.00% 5.12% I 10.26% 1 The Change Order Management Plan tracks four change order types EDMS: 003800651 Total Change Other (%) 0.00% 0.00% -0.52% 9.74% -0.52% 9.74% \ ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction. Inc. C.O.No.: Date: Job: Peak Flow Management. Job No. J-67 Consultant: Water 3 Engineering Page 1 of 10 One (1) December 21. 2005 Amount of this Change Order (Add) $128.298.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. ITEM 1: AREA CLASSIFICATION MODIFICATIONS This item installs conduit seal-offs in new electrical conduits shown on Contract Drawing AE-170 for Distribution Structure "A" at Plant No. 2 as required by 1999 area classification study performed by design consultant Brown & Caldwell. The area classification study requires installation of electrical conduit seal-offs at the boundary of a classified area. The District adopted area classification NFPA- 820 codes and regulations, and the project design consultant omitted the area classification requirements at Distribution Box A in the final design. The work included furnishing and installing six each 1-inch and 1 %-inch electrical conduit seal-offs. This additional work was negotiated with the Contractor pursuant to Section 44 B. 1) of the General Requirements, Division 01. (Reference FCO No. 2) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 2: DUCTBANK REINFORCEMENT ADDITION $ 2,654.00 O Calendar Days This item adds steel reinforcement to new electrical concrete encased ductbanks crossing under roadways. The contract drawings referenced District Standard Drawings S-400, S-401, and S-421, showing concrete encased electrical ductbanks and conduit supports which were not included in the contract specifications. Standard Drawing S-400 adds steel reinforcement to the ductbanks in the roadways, and Standard Drawing S-421 details the installation of conduit supports on concrete walls. The work included furnishing and installing approximately 1, 700 linear feet of #4 reinforcing steel and 600 #4 reinforcing steel stirrups in roadway areas. This additional work was negotiated with the Contractor pursuant to Section 44 B. 1) of the General Requirements, Division 01. (Reference FCO No. 3) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $12,554.00 O Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction. Inc. C.O. No.: Date: Job: Peak Flow Management. Job No. J-67 Consultant: Water 3 Engineering ITEM 3: CONDUIT MODIFICATIONS Page 2 of 10 One (1) December 21. 2005 This item adds 320 linear feet of 2-inch Galvanized Rigid Steel (GRS) conduit and 320 linear feet of 2-inch Fiberglass Reinforced Epoxy (FRE) conduit from the OOBS Termination Structure to the OOBS Building and Power Building A to Distribution Box A. At the OOBS Termination Structure, the size of Conduit C1 was changed from 111 to 1 1/411 for a total length of 385 linear feet. Contract Drawing AE606 did not show the type and size of conduits in SP1 , SP2, SP3, and SP4 on the conduit schedule. District electrical engineering staff determined that the materials for the spare conduits should be Fiberglass Reinforced Epoxy and Galvanized Rigid Steel. Conduit C1, as shown on the Contract Drawings, did not meet National Electric Code, Table 8, minimum conduit wire fill requirements. This additional work was negotiated with the Contractor pursuant to Section 44 B. 1) of the General Requirements, Division 01. (Reference FCO No. 4) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 4: OOBS SAMPLER CIRCUIT RELOCATION $6,275.00 O Calendar Days This item installs a new 1-inch conduit run in the electrical ductbank from the Ocean Outfall Booster Station lighting panel BL out to the existing samplers at the OOBS terminus channel. The work also included furnishing and installing a 20 amp single pole breaker in existing lighting panel BL and a new a GFIC receptacle at the samplers. It was necessary to abandon the existing electrical service to the samplers as the existing electrical conduits interfered with installation of new OOBS weir gate supports being installed under this contract. This work was not shown on the contract drawings. The work included furnishing and installing 31 O linear feet of %-inch and 1-inch PVC coated conduit, 600 linear feet of #8, #10, and #12 wire, and miscellaneous electrical fittings. This work was not included in the original contract and was accomplished on a time and materials basis pursuant to Section 44 B. 2) b) of Division 01, General Requirements. (Reference FCO No. 5) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $21,081.00 O Calendar Days \ , . • ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction. Inc. C.O. No.: Date: Job: Peak Flow Management. Job No. J-67 Consultant: Water 3 Engineering ITEM 5: TEMPORARY COMBINATION STARTER Page 3of10 One (1) December 21 . 2005 This item furnishes and installs a new temporary NEMA size 3 combination starter with a 3-phase, 3-pole breaker, for the Emergency Overflow Basin dewatering pump located at Plant No. 2. The new starter is located in Power Building A on the north wall of Motor Control Center room. After new Motor Control Center (MCC) AB is installed, the pump load will be transferred into existing bucket AB-436 per the original contract. Operations at Plant No 2 requested that the dewatering pump be made operational during the winter rainy season of 2004-2005 to pump out the basin in the event of storm flows. The installation of new MCC's AA and AB in Power Building A under Contract J-33-1 A was delayed and not scheduled to be fully operational until August 2005. The actual operational date of new MCC's AA and AB was October 6, 2005. This work was not included in the original contract and was accomplished on a time and materials basis pursuant to Section This work was not included in the original contract and was accomplished on a time and materials basis pursuant to Section 44 B. 2) b) of Division 01, General Requirements. (Reference FCO No. 6) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 6: CONDUIT SUPPORTS $17,776.00 O Calendar Days This item provides a unistrut support system over the perimeter walkway at a minimum height of seven foot for all new gate operator conduit runs at Distribution Structure A at Plant No. 2. The contract drawings show conduit routing on the underside of the perimeter walkways. Anchoring the conduits to the underside of the newly installed PVC liner inside the structure compartments would compromise the liner installation. Rerouting of the conduits overhead was necessary to avoid a trip hazard. The work included furnishing and installing 100 linear feet of 1-inch, 1 %-inch, 1 ¥2-inch PVC coated rigid, 30 linear feet of stainless steel support strut, and miscellaneous stainless steel hardware. This work was not included in the original contract and was accomplished on a time and materials basis pursuant to Section 44 B. 2) b) of Division 01, General Requirements. (Reference FCO No. 7) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $3,136.00 O Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P .0. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction. Inc. C.O. No.: Date: Job: Peak Flow Management. Job No. J-67 Consultant: Water 3 Engineering ITEM 7: SECURITY SCREEN Page 4of10 One (1) December 21 . 2005 This item furnishes and installs green PVC slats in the existing chain link fence on the north, south and east side of the Effluent Junction Box (EJB) at Plant No. 1. The length of fence, where the slats were installed, is approximately 150 linear feet. The fence slats were not included in the contract and were requested by the District Operations Department to provide a security screen for the new electric gate operators being installed in the EJB under this contract. This additional work was negotiated with the Contractor pursuant to Section 44 B. 1) of the General Requirements, Division 01. (Reference FCO No. 8) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 8: SAMPLING TUBE ADDITION $3,196.00 o Calendar Days This item furnishes and installs a new chlorine concentration sampling tap on the existing 84-inch effluent pipe at the Effluent Junction Box (EJB) at Plant No. 1. The District Operations Department requested the sampling tube to provide staff with the ability to sample chlorine levels in the effluent as it leaves Plant No. 1. Currently, the existing monitoring system only allows District staff to monitor the concentration as it reaches the OOBS wet well at Plant No. 2. This sample location results in a two to four hour delay in understanding the dynamics of the chlorine application at Plant 1. With the installation of the sample tap, Plant 1 Operations staff will be able to better control the dosing concentrations to match the system's demand and reduce unexpected excursions. This work was not included in the contract and included welding a flange on the existing 84-inch steel pipe, furnishing and installing approximately 30 linear feet of 4-inch schedule 80 stainless steel pipe, and miscellaneous pipe fittings. This additional work was negotiated with the Contractor pursuant to Section 44 B. 1) of the General Requirements, Division 01. (Reference FCO No. 9) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $8,559.00 O Calendar Days ' ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P .0. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction. Inc. C.O.No.: Date: Job: Peak Flow Management. Job No. J-67 Consultant: Water 3 Engineering ITEM 9: GATE SCREW REPLACEMENT Page 5 of 10 One (1) December 21. 2005 This item replaces four damaged operator gate screws on gates D, E, F, and G with new 2-inch diameter stainless steel gate screws on Distribution Box A at Plant No. 2. The existing gate screws on gates D, E, F, and G are warped out of shape and will not operate with the new electrified gate operators being installed under this contract. Replacement of the gate screws was not included in the contract. This work was not included in the original contract and was accomplished on a time and materials basis pursuant to Section 44 B. 2) b) of Division 01, General Requirements. (Reference FCO No. 10) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 10: PUMP SPACE HEATER CONTROL CIRCUIT $7,229.00 O Calendar Days This item installs hardware and conductors as follows to provide a space heater circuit for the new dewatering pump motor installed at Emergency Overflow Basins A,B, and Cat Plant No. 2 and upsizes the existing control power transformer to provide for the additional heater load. This work was not shown on the contract drawings and included furnishing and installing approximately 100 linear feet of %-inch PVC coated conduit and 700 linear feet of #12 wire, miscellaneous electrical fittings, and terminations. The dewatering pump motor included a space heater, but the heater circuit was not shown on the contract drawings and it was necessary to provide power to the space heater to prevent condensation damage inside the motor when the motor is not in operation. This work was not included in the original contract and was accomplished on a time and materials basis pursuant to Section 44 8. 2) b) of Division 01, General Requirements. (Reference FCO No. 11) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $2,767.00 O Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction. Inc. C.O.No.: Date: Job: Peak Flow Management. Job No. J-67 Consultant: Water 3 Engineering ITEM 11: CONDUIT REROUTE Page 6of10 t One (1) December 21 . 2005 The Contractor was directed to furnish and install 1-inch conduit from existing MCC VA to two new motorized valve operators in Effluent Junction Box (EJB) at Plant No. 1. The contract required the Contractor to remove the existing power feed cables from an existing conduit and install new #12 power feed cables to the new motorized operators. The Contractor was not able to remove the feeder cables from the existing conduit which was embedded in the concrete walls. It was necessary to furnish and install 120 linear feet of new surface-mounted 1-inch conduit and electrical fittings to carry the power feed cables. This work was not included in the original contract and was accomplished on a time and materials basis pursuant to Section 44 B. 2) b) of Division 01, General Requirements. (Reference FCO No. 12) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 12: PROXIMITY SWITCHES $4,431.00 O Calendar Days This item furnishes and installs three proximity switches at the Ocean Outfall Booster Station (OOBS) overflow weir gates and four proximity switches at Distribution Box A gates. The installation of the proximity switches at the OOBS weir gates was a confined space entry and required additional labor and equipment. The seven proximity switches and installation details were not included in the contract. The proximity switches were required by the District Operations Department to indicate gate failure on the District Supervisory Control and Data Advisory (SCADA) system. The work included furnishing seven proximity switches, fabricating stainless steel brackets, installing and wiring and switches. This work was not included in the original contract and was accomplished on a time and materials basis pursuant to Section 44 B. 2) b) of Division 01, General Requirements. (Reference FCO No. 13) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $12,858.00 o Calendar Days ' t ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P .0. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Maraate Construction. Inc. C.O.No.: Date: Job: Peak Flow Management. Job No. J-67 Consultant: Water 3 Engineering ITEM 13: FACTORY TEST ASSISTANCE Page 7 of 10 One (1) December 21. 2005 The Contractor was directed to provide assistance from the electric operator installation subcontractor to uncouple and recouple the seven new electric valve actuators installed under this contract, and as directed by the District Operations Department. During the Field Acceptance Test (FAT), District Process Control Integration staff loaded and testing the programming that operates the seven new electric valve operators installed at EJB. The District Operations Department requested that the valve operators be disconnected from the valves, so the valves would not operate during the FAT testing, and disrupt the plant process. This work was not included in the original contract and was accomplished on a time and materials basis pursuant to Section 44 B. 2) b) of Division 01, General Requirements. (Reference FCO No. 14) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 14: REPAIR DEWATERING PUMP $5,573.00 0 Calendar Days The Contractor was directed to repair the dewatering pump at Emergency Overflow Basins A, B, and C at Plant No. 2, which was installed under this contract. The new pump was damaged due to being run dry without effluent in manual mode. It was necessary to have the manufacturer, Peerless Pump, repair the pump so as not to void the new pump warranty. The District Operations Department made a request to the Contractor to run the pump in manual mode to pump out the basins. Emergency Overflow Basins A, B, and C are used by the District Operations Department to temporarily store excess process flows during repair of facilities and rainstorms. The pump was left running unmanned and ran dry, resulting in damage to the bearings and shaft. The work included removing the pump, repairing the pump at the Peerless pump factory in Bakersfield, and reinstalling the pump. This work was not included in the original contract and was accomplished on a time and materials basis pursuant to Section 44 B. 2) b) of Division 01, General Requirements. (Reference FCO No. 1) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: $14,101.00 O Calendar Days ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction. Inc. C.O.No.: Date: Job: Peak Flow Management. Job No. J-67 Consultant: Water 3 Engineering ITEM 15: LOOP DRAWING MODIFICATIONS Page 8of10 ~- One (1) December 21. 2005 This item is to perform modifications to the Ocean Outfall Termination Structure (OOBS) weir gate loop drawings. The loop drawings included in the contract did not match the SCADA Administration Tool (SAT) table on the contract drawings. Also the power supply and the terminal strips from the same digital input card were different on the contract drawings. The work included modifiying the wiring and wire numbers connecting the digital input card in the field and modification of the loop drawings. This additional work was not included in the contract drawings and was negotiated with the Contractor pursuant to Section 44 B. 1) of the General Requirements, Division 01. (Reference FCO No. 16) ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: ITEM 16: TIME EXTENSION $6,108.00 O Calendar Days The Contractor is granted a 325-calendar day time extension due to inability to complete contract work at Plant No. 2. This work included making the final electrical connections to the new electric gate operators at Distribution Box A and emergency overflow basins A,B, and C dewatering pump. The work was on the critical path for completion of the project. Under Contract J-67, it was necessary for the Contractor to make permanent electrical connections to new MCC's AA and AB, installed in Power Building A at Plant No. 2 under Job No. J-33-1A. Completion of the new motor control center was delayed and the District did not receive beneficial occupancy for the new MCC's until October 6, 2005. The Contractor has agreed not to file a claim for extended overhead as a result of this time extension. ADDED COST THIS CHANGE ORDER ITEM: TIME EXTENSION THIS CHANGE ORDER ITEM: TOTAL ADDED COSTS THIS CHANGE ORDER: TOTAL TIME EXTENSION THIS CHANGE ORDER: $ 0.00 325 Calendar Days $128,298.00 325 Calendar Days I ' ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Page 9 of 10 Contractor: Margate Construction. Inc. C.O.No.: One (1) Date: December 21. 2005 Job: Peak Flow Management. Job No. J-67 Consultant: Water 3 Engineering The additional work contained within this change order can be performed incidental to the prime work and within the time allotted for the original contract and any extensions to the contract time made by this change order. It is therefore mutually agreed that a 325 day extension of time is required for this change order, and that no direct or indirect, incidental or consequential costs, expenses, losses, or mages have been or will be incurred by Contractor, except as expressly granted and approved by this change order. SUMMARY OF CONTRACT TIME Original Contract Date: Original Contract Time: Original Completion Date: Time Extension this C.O.: Total Contract Time Extension: Revised Contract Time: Revised Final Completion Due Date: Time Subject to Liquidated Damages: Projected Completion Date: March 22, 2004 31 O calendar days January 25, 2005 325 calendar days 325 calendar days 635 calendar days December 16, 2005 N/A December 16, 2005 Original Contract Price Prev. Authorized Changes This Change (Add/Deduct) Amended Contract Price $1 .250.900.00 $ 0.00 $ 128, 128.00 $1 ,379.198.00 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction. Inc. Job: Peak Flow Management. Job No. J-67 Consultant: Water 3 Engineering Board Authorization Date: December 21, 2005 ORANGE COUNTY SANITATION DISTRICT Recommended by: Umesh N. Murthy, P.E. CIP Project Manager Approved by: David A. Ludwin, P.E. Director of Engineering Accepted by: Margate Construction, Inc. Contractor EDMS: 003800639 Date Date Date C.O. No.: Date: Page 10 of 10 One (1) December 21. 2005 PDC COMMITTEE AGENDA REPORT Orange County Sanitation District FROM: Dave Ludwin, Director of Engineering Originator: Pam Koester, CIP Project Manager Meeting Date 12/01/05 Item Number PDC05-123 SUBJECT: TRUCK WASH AND DEWATERING BEDS AT PLANT NO. 1, JOB NO. P1-106 GENERAL MANAGER'S RECOMMENDATION To Bd. of Dir. 12/21/05 Item Number 14(i) Approve Professional Services Agreement with EarthTech for engineering services for Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106, for an amount not to exceed $237,676. SUMMARY • The purpose of this work is to construct a truck wash and dewatering beds at Plant No. 1 to replace similar facilities at Plant No. 2 that are being demolished as part of Job No. P2-66, Headworks Replacement at Plant No. 2. • A Request for Proposal was sent to six engineering firms including: EarthTech, Kennedy Jenks, Lee and Ro, Malcolm Pirnie, PBS&J, and RBF. PBS&J and RBF declined to submit a proposal. • The Staff Evaluation Team evaluated four proposals and recommends award of a PSA to EarthTech for an amount not to exceed $237,676. • Once the construction cost is known, staff plans to request additional funding for construction management support during Construction (Phase 4), Commissioning (Phase 5), and Closeout (Phase 6) for Job No. P1-106. PRIOR COMMITTEE/BOARD ACTIONS None PROJECT/CONTRACT COST SUMMARY The proposed PSA is a new contract. The PSA amount and budget necessary for the project are presented in the attached Budget Information Table. Authorization of $237,676 for Consultant design services is being requested. BUDGET IMPACT ~ This item has been budgeted. (Line item: CIP Budget Section B, Page 62) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) Page 1 ADDITIONAL INFORMATION Background Sludge drying beds are used at the Orange County Sanitation District's (Sanitation District) wastewater treatment plants to dry and store the following substances prior to disposal: sludge removed from sludge hauling trucks because they are overloaded or leaking (i.e., overloaded or leaking trucks are not allowed by law to leave the plant site), scum removed from channels, and digested sludge during digester cleaning operations. The drying beds at Plant No. 2 are also used to store debris from local agency sewers in accordance with informal arrangements with the agencies. Due to space limitations, the construction of new facilities at both Plant Nos. 1 and 2 will necessitate the elimination of sludge drying beds at the plants. The drying beds as well as the truck wash facilities have already been removed at Plant No. 2 to make room for the new headworks, currently being constructed at Plant No. 2 under Job No. P2-66. The Sanitation District's staff has already redirected the local agency sewer debris to the Plant No. 1 drying beds. The drying beds at Plant No. 1 are scheduled to be removed in 2007 when construction begins on the new secondary treatment facilities. In the future, the Sanitation District will be able to use vactor trucks to remove sludge from the digesters during cleaning operations; however, regulators will continue to require the Sanitation District to deal with overloaded or leaking sludge hauling trucks on-site. The third bed is being provided at Plant No. 1 to store sewer debris from the local agencies. There will also be space at Plant No. 1 to dewater and store scum in the drying beds prior to disposal. Truck washing facilities will be provided to rinse sludge off the trucks and tires before they leave the plant site to comply with regulatory requirements. Consultant Evaluation and Selection Process A Request for Proposal was issued on September 13, 2005 to six engineering firms. Four firms submitted proposals on October 6, 2005: Earth Tech, Kennedy Jenks, Lee and Ro , and Malcolm Pirnie. PBS&J and RBF declined to submit a proposal. Submitted proposal were evaluated in accordance with defined procedures by the Staff Evaluation Team. The Team ranked each firm as follows: • Earth Tech • Lee and Ro • Malcolm Pirnie • Kennedy Jenks 963 Points 915 Points 891 Points 857 Points Based on this evaluation process, the Sanitation District staff recommends that a PSA be awarded to EarthTech. Page 2 ALTERNATIVES The Sanitation District could consider not approving the project, in which case, the Sanitation District will not be able to meet its informal commitments with local agencies in a few years to dispose of debris from their collection systems at the Sanitation District's wastewater treatment plants. This would occur when the Plant No. 1 sludge drying beds are demolished to make room for the new secondary treatment process. Other required functions of the truck wash and dewatering beds as described would also be unavailable after 2007. CEQA FINDINGS Construction of Job P1-106, Truck Wash and Dewatering Beds at Plant No. 1, was included in the Subsequent Environmental Impact Report (EIR) to the 1999 Strategic Plan Program EIR, as part of Job No. J-40-10. ATTACHMENTS 1. Budget Information Table 2. PSA Status Report 3. Summary of Staff Evaluation of Proposal and Staff Recommendations PK:kf:eh:ba H:\ntglobal\Agenda Draft Reports\PDC\P1-106 agenda_report 10-25-05.doc Page3 ORIGINAL PROJECT/PHASE :AUTHORIZED BUDGET >C·.:r , . ...... Phase 1 • Project Development $ 60,000 $ Phase 2 -Preliminary Design $ 323,000 $ Phase 3 -Desian $ 600,000 $ Phase 4 -Construction $ 3,126.000 $ Phase 5 -Commissioning $ 120,000 $ Phase 6 -Close-Out $ 48,000 $ Phase 7 -Contingency $ 529,200 $ PROJECT TOTAL $ 4,806,200 $ !Reimbursable Costs PROJECT NET $ 4,806,200 $ Design PSA $ 936,000 $ Construction Contract $ 2,646,000 $ EDMS: 003800247 BUDGET INFORMATION TABLE TRUCK WASH AND DEWATERING BEDS AT PLANT NO. 1, JOB NO. P1-106 ClJRRENT PROPOSED PROPOSED FUNDS THIS .. •I· ·BUDGET PROJECT INCREASE REVISED: .. AUTHORIZED TO .AUTHORIZATION BUDGET . BUDGET DATE REQUEST<. .: /DECREASE .. . . ·-_,. ' 73,000 $ 73,000 $ 73,000 201,000 $ 201,000 $ 101,000 $ 99,524 746,500 $ 746,500 $ 236.500 $ 138, 152 3,023,500 $ 3,023,500 $ 292,500 $ - 182,000 $ 182,000 ·: $ 152,000 .. 51,000 $ 51,000 :-.. $ 34,000 .; . 529,200 $ 529,200 . 4,806,200 $ -$ 4,806,200 < $ 889,000 $ 237,676 EmMATED •. PROPOSED TOTAL · •• ~1J.ftiORIZATION EXPENDITURE TO DATE .... •; .. $ 73,000 $ 40,706 $ 200,524 $ 374,652 $ 292,500 $ 152,000 $ - $ 34,000 $ - $ - $ 1, 126,676 $ 40,706 4,806,200 $ 237,676 $ 1,126,676 $ 40,706 PSA/Contract 742,000 $ 742,000 . $ -$ 237,676 $ 237,676 ,.· 2,646,000 $ 2,646,000 ',:: $ -$ -$ - -~ . ESTIMATED EXPENDED TO .· .<DATE(%) . 56% 0% 0% 0% 0% 0% #DIV/O! 4% 4% Total Project Budget: Consultant: Professional Services Agreement Status Report Truck Wash and Dewatering Beds at Plant No. 1 Job No P1-106 $4,806,200 Earth Tech Date Amendment Description Pending Original Truck Wash and Dewatering Beds at Plant No. 1 PSA Design and Bidding Services EDMS: 003800246 •, . Cost Accumulated Costs $237,676 $237,676 ' TRUCK WASH AND DEWATERING BEDS AT PLANT NO. 1 JOB NO. P1-106 PROPOSAL EVALUATION REPORT Request for Proposals were sent on April 19, 2004 to the following six engineering consultant firms: • EarthTech • Kennedy Jenks • Lee and Ro • Malcolm Pirnie • RBF • PBS&J PBS&J and RBF declined to submit proposals. As a result, there were four (4) responsive proposals received on October 6, 2005. Proposals were transmitted to a Staff Evaluation Team comprised of four Sanitation District staff members. The team met on October 18, 2005 to evaluate the proposals. Each proposal was scored from 1 to 10 (10 being best) in the six categories described below: 1. Project Approach (Evaluation Criteria Weighting Factor = 12) Rates the Consultant's understanding of the technical aspects of the Scope of Work included in the RFP and their approach to the work, methodology, and task breakdown. 2. Plan for Managing and Performing the Work, and Quality Control (Evaluation Criteria Weighting Factor = 4) Rates the Consultant's project management methods and procedures for performing the tasks and interacting with the Sanitation District staff, as well as their Communication Plan, Document Control Plan, and Quality Control Plan. 3. Proposed Schedule (Evaluation Criteria Weighting Factor= 3) Rates the Consultant's proposed schedule, level of effort in scheduling project details, and scheduling tools and techniques. 4. Staff Qualifications (Evaluation Criteria Weighting Factor = 6) Rates the Consultant's proposed team members in terms of educational background, professional qualifications, experience, and current work location. 5. Team Organization (Evaluation Criteria Weighted Factor= 3) Rates the Consultant's proposed project organizational chart and the appropriateness of staff assignments. 6. Related Company Experience (Evaluation Criteria Weighted Factor= 7) Rates the Consultant's recent experience on projects similar to the Scope of Work as related directly to the design and construction support for this project. 1 The attached Table No. 1 presents the results of the Team evaluation of the proposals received. The results of the evaluation are as follows: 1. EarthTech 2. Lee and Ro 3. Malcolm Pirnie 4. Kennedy Jenks 963 Points 915 Points 891 Points 857 Points The following is a summary of how the evaluation team collectively viewed the top ranked firm. Earth Tech The Earth Tech proposal was ranked as the best proposal received. The biggest reasons for the success of their proposal were their understanding of the work and project approach as well as a comprehensive plan for managing and performing the work. Their understanding of work was demonstrated by the fact that they spent more time than other firms discussing the project issues. Other attributes which formed the basis for EarthTech's high ranking were the following: • The Project Manager has over 30 years of experience. • The key Project Team members are California certified engineers. • The Project Engineer has 26 years of experience in the design of wastewater treatment plants. • Staff qualifications were suitable for the project. • The Project Quality Officer has documented experience in this role. Fee Proposals After the final ranking of the technical proposals, the sealed fee proposals submitted by all the firms were opened. The total fee received from the firms arranged in the order of the final technical ranking was: Earth Tech Lee and Ro Malcolm Pirnie Kennedy Jenks $376,110 $176,269 $301,816 $126,455 The Sanitation District's staff met with EarthTech to clarify the requirements of the Scope of Work. Based on this meeting, the fee was reduced from $376, 110 to $237 ,676 based on consolidation of meetings/workshops and elimination of tasks not required by the Scope of Work. This fee reflects a better understanding of project requirements than that provided by the other consultants. Man-hour and cost data for these firms is presented in Table 2. 2 Conclusion EarthTech's fees are believed to be in line with those generated in the CIP process and supported by costs for other current projects. Cost and manhours per sheet are in line with those typically found in the industry and with costs they have previously used on two projects they currently have with the Sanitation District. Recommendation Based on the technical ranking and evaluation of the fee proposals, the Sanitation District staff recommends that EarthTech be awarded the Professional Services Agreement (PSA) for Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106. Reviewer Reviewer A Reviewer B ReviewerC Reviewer D TOTAL SCORE AVERAGE SCORE TECHNICAL RANKING Evaluation Criteria Hours Costs,$ Cost per hr, $/hr Average Raw Salary Multiplier TABLE 1 Truck Wash and Dewatering Beds at Plant No. 1 Job No. P1-106 Earth Tech Lee and Ro Malcolm Pirnie 259 239 218 221 216 199 207 233 236 276 227 238 963 915 891 241 229 223 1 2 3 TABLE 2 Truck Wash and Dewatering Beds at Plant No. 1 Job No. P1-106 Earth Tech Lee and Ro Malcolm Pirnie 1,781 1,208 1,713 $237,676 $176,269 $301,816 133 146 176 2.80 2.72 2.94 Kennedy Jenks 210 187 219 241 857 214 4 Kennedy Jenks 1,032 $126,455 122 2.97 Table 2 includes the negotiated man-hours and fees for EarthTech. Lee and Ro's fee was revised to reflect a 10% profit per the Sanitation District guidelines rather than 5% shown in their fee proposal. Average Raw Salary multiplier = total labor cost/raw labor cost EDMS: 003800248 3 • •i..i i PDC COMMITTEE Meeting Date To Bel. of Dir. 12/01/05 12/21/05 AGENDA REPORT Item Number Item Number PDC05-124 14(i) Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Hardat Khublall, CIP Project Manager SUBJECT: GISLER-REDHILL TRUNK IMPROVEMENTS, REACH "A", CONTRACT NO. 7-36; ORANGE TRUNK IMPROVEMENTS, CONTRACT NO. 7-39; GISLER-REDHILUNORTH TRUNK IMPROVEMENTS, CONTRACT NO. 7-41 GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 3 to the Professional Services Agreement with AKM Consulting Engineers providing for additional engineering services for Gisler-Redhill Trunk Improvements, Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; and Gisler-Redhill/North Trunk Improvements, Contract No. 7-41 , for an additional amount of $41 ,527, increasing the total amount not to exceed $987,401. SUMMARY • These projects consist of improvements to relieve hydraulic deficiencies on three separate sewers. The 1999 Strategic Plan identified these three reaches to be hydraulically deficient and in need of replacement. These separate sewer improvement projects are being managed as one construction contract for improved efficiency and coordination. • Additional time and effort beyond what was anticipated at bid time has been required by the design consultant to attend coordination meetings and resolve conflicts in the field as they occur. • Amendment No. 3 adds 588 hours of work to provide the proposed Engineering Services to the Scope of Work as follows: 1. Additional changes to traffic control plans as requested by the City of Tustin and County of Orange to address safety concerns and impacts to the public for the remainder of the construction. 2. Additional design changes due to previously unknown conflicts with water and fiber optic lines along Prospect Avenue, Seventeenth Street, and Redhill Avenue. 3. Additional hours to develop street improvement plans for the area between Irvine Boulevard and Seventeenth Street on Prospect Avenue as requested by the City of Tustin. 4. Additional hours to attend progress and coordination meetings with the contractor, the City of Tustin, and the County of Orange during the course of construction. 5. Additional design changes to modify an existing storm drain facility for the Orange County Flood Control District in order to accommodate the crossing of a new sewer Page 1 under the undisclosed 20-inch East Orange County Water District water line in the vicinity of Prospect Avenue and Fairhaven Avenue. PRIOR COMMITTEE/BOARD ACTIONS Please see the attached Professional Services Agreement (PSA) Status Report. PROJECT/CONTRACT COST SUMMARY Staff is requesting reallocation of funds from contingency to Phase 4 Construction to properly account for expenditures. Please refer to the attached Budget Information Table. BUDGET IMPACT ~ This item has been budgeted. (Line item: Section 8 -pages 38, 41 , and 43) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) ADDITIONAL INFORMATION The existing "as-built" utility drawings for water lines, cable, and other utilities provided by the City of Tustin during design were not very accurate. Underground Service Alert (USA) field locations and recent potholing has since revealed utility conflicts with the current design alignment. This has caused the need to redesign a substantial portion of the alignment of the sewer line along Prospect Avenue. These conflicts were unknown during the original design phase of this project. Additionally, changes to the traffic control plans have been requested by the City of Tustin to address some additional safety concerns and impacts to the public along Redhill Avenue. These changes to the already approved and permitted plans require more work by the design consultant to complete. These sewer lines are being installed along major arterial streets with high traffic volume. As a result, additional progress and coordination meetings have been requested by these agencies to address concerns from time to time. ALTERNATIVES No viable alternatives. CEQA FINDINGS This project was included in the 1999 Strategic Plan Program EIR certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. ATTACHMENTS 1. Budget Information Tables 2. PSA Status Report 3. Consultant's Letter HK:eh H:\ntglobal\Agenda Draft Reports\POC\AR Amend #3 AKM 7-36.doc Page 2 .. • ORIGINAL PROJECT/PHASE AUTHORIZED ·BUDGET ... ·. Phase 1 -Project Development $ 45,000 $ Phase 2 -Preliminary Design $ Phase 3 -Design $ 369,000 $ Phase 4 -Construction $ 6,386,000 $ Phase 5 -Commissioning $ Phase 6 -Close-Out $ Phase 7 -Contingency $ 1,032,000 $ PROJECT TOTAL $ 7,832,000 $ !Reimbursable Costs PROJECT NET $ 7,832,000 $ Desian PSA $ 223,176 $ Construction Contract $ 6,386,000 $ EDMS ITEM ID: 003800424 BUDGET INFORMATION TABLE GISLER-REDHILL TRUNK IMPROVEMENTS, REACH "A" CONTRACT NO. 7-36 ·cuRRENT PROPOSED PROPOSED FUNDS THIS BUDGET . PROJECT INCREASE· REVISED .. AUTHORIZED TO AUTHORiZATION BUDGET /DECREASE BUDGEf· DATE REQUEST .. 29,810 $ 29,810 $ 29,810 1,504 $ 1,504 $ 1,504 581,679 $ 581,679 $ 581,679 . 5,828,531 $ 24,119 $ 5,852,650 $ 5,828,531 $ 24,119 94,272 $ 94,272 $ 94,272 23,050 $ 23,050 $ 23,050 498,587 $ (24,119) $ 474,468 7,057,433 $ -$ 7,057,433 $ 6,558,846 $ 24,119 .·.PROPOSED ESTIMATED TOTAL EXPENDITURE AlirHO~IZATION TO DATE . $ 29,810 $ 29,810 $ 1,504 $ 1,504 $ 581,679 $ 581,679 $ 5,852,650 $ 2,154,631 $ 94,272 $ 14.449 $ 23,050 $ 442 $ 6,582,965 $ 2,782,515 7,057.433 $ -$ 7,057,433 $ 6,558,846 $ 24,119 $ 6,582,965 $ 2,782,515 PSA/Contract 307,403 $ 24,119 $ 331,522 $ 307,403 $ 24,119 $ 331,522 $ 281,000 5,157,536 $ 5,157,536 $ 5,157,536 $ 5,157,536 $ 1,533,236 ESTIMATE[)_ EXPENDED To DATE(%) .•. '.: 100% 100% 100% 37% 15% 2% 42% 42% 85% 30% ,:1 ·':." r. :· :.<·::.-:: ,;:.. ;:.-~. : . ,; . :-,: :,r;: ~, , ... PR0JecT1PHAse :· ORIGINAL ', ' _:-; 'CtiMENT AUTHORIZED PftQJECT BUDGET BUDGET '; ·,. Phase 1 -Project Development $ 46,000 $ 46,564 Phase 2 -Preliminarv Desian $ 1,000 $ 1,391 Phase 3 -Design $ 396,000 $ 411,471 Phase 4 -Construction $ 4,250,000 $ 4,761,334 Phase 5 -Commissioning $ 61,000 $ 61,735 Phase 6 -Close-Out $ 17,000 $ 15,434 Phase 7 -Contingency $ 527,000 $ 76,189 PROJECT TOTAL $ 5,298,000 $ 5,374, 118 IRelmbursable Costs PROJECT NET $ 5,298,000 $ 5,374,118 Design PSA $ 224,098 $ 232,297 Construction Contract $ 4,113,733 $ 4,289,054 EDMS: 003800426 BUDGET INFORMATION TABLE ORANGE TRUNK IMPROVEMENTS CONTRACT NO. 7-39 :' .. ··: : .. :::-~f:::< PROPOSED BUDGET INCREASE _/DECREASE ·r'.f-L:-i: .. ··; .-I-- PROPOSED< 1:~~~) i-~<::'''._' .,.>:"' ' '" . :.· 'FUNDS A'' ·. THIS... ··· PROPOSED ' . $ $ $ $ 2,941 $ $ $ $ (2,9411 $ $ -$ $ -$ $ 2,941 $ $ REVISED BUDGET AUTHORIZED j() AUTHORIZATION TOTAL DATE REQUEST AUTHORIZATION ' 46,564 $ 46,564 $ 46,564 1,391 $ 1,391 $ 1,391 411,471 $ 411,471 $ 411,471 4,764,275 $ 4,761,334 $ 2,941 $ 4,764,275 61,735 ;f; $ 15,434 $ 73,248 $ 5,374,118: $ 5,220,760 $ 2,941 $ 5,223,701 LI 5,374,118 $ 5,220,760 $ 2,941 $ 5,223,701 PSA/Contract 235,238 $ 232,297 $ 2,941 $ 235,238 4,289,054 $ 4,289,054 $ 4,289,054 ' ~· ,., ESTIMATED .· . ESTIMATED EXPENDITURE EXPENDED TO TO DATE DATE(%) $ 46,564 100% $ 1,391 100% $ 411,471 100% $ 4,688,086 98% $ 5,147,512 99% $ 5,147,512 99% $ 224,000 95% $ 4,178,292 97% PROJECT/PHASE ' ' /.fr(, ' Phase 1 -Project Development Phase 2 -Preliminary Design Phase 3 -Desian Phase 4 -Construction Phase 5 -.Commissionin!l Phase 6 -Close-Out Phase 7 -Continaencv PROJECT TOTAL Reimbursable Costs * PROJECT NET Desian PSA Construction Contract EDMS: 003800425 ' ORIGINAi. AUTHORiZED. BUDGET ,, ... , $ 40,000 $ $ 1,000 $ $ 628,000 $ $ 13,128,000 $ $ 183,000 $ $ 45,000 $ $ 1,334,000 $ $ 15,359,000 $ $ .. ,, BUDGET INFORMATION TABLE GISLER-REDHILUNORTH TRUNK IMPROVEMENTS CONTRACT NO. 7-41 . · .. I' CUl$ENT PROPOSED PROPOSED FUNDS THIS BUDGET PROJECT REVISED AUTHORIZED TO AUTHORIZATION .··BUDGET INCREASE BUDGET DATE I•· REQUEST /DECREASE .. ['.:, .· 41,000 $ 41,000 $ 41,000 18,000 $ 18,000 $ 18,000 680,000 $ 680,000 $ 680,000 15,419,879 $ 14,467 $ 15,434,346 $ 15,419,879 $ 14,467 216,000 $ 216,000 •. $ 216,000 I· 46,000 $ 46,000 $ 46,000 1,071,121 $ (14,467) $ 1,056,654 17,492,000 $ $ 17,492,000 "·· $ 16,420,879 $ 14,467 -,,:· 665,211 665,211 $ 665,211 .. PROPOSED ESTIMATED :toTAL EXPENDitURE AijfkoRIZATION TO DATE : (<. . $ 41,000 $ 39,736 $ 18,000 $ 15,412 $ 680,000 $ 643,934 $ 15,434,346 $ 12,551,752 $ 216,000 $ 20,919 $ 46,000 $ 3,305 $ - $ 16,435,346 $ 13,275,058 $ 665,211 $ 15,359,000 $ 16,826,789 $ 16,826,789 $ 15, 755,668 $ 14,467 $ 15,770,135 $ 13,275,058 PSA/Contract ! I $ 368,684 $ 406,174 $ 14,467 $ 420,641 ; $ 406,174 $ 14,467 $ 420,641 $ 358,755 " $ 9,350,612 $ 11,894,266 $ 11,894,266 $ 11,894,266 $ 11,894,266 $ 6,746,403 ' ~· ·• ·.,, .. ESTIMATED·. EXPENDED TO DATE(%)., ... ·>·· 97% 86% 95% 81% 10% 7% 81% 84% 85% 57% Professional Services Agreement Status Report GISLER-REDHILL TRUNK IMPROVEMENTS, REACH 'A"; ORANGE TRUNK IMPROVEMENTS; GISLER REDHILUNORTH TRUNK IMPROVEMENTS CONTRACT NOS. 7-36; 7-39; 7-41 Total Project Budget: $27,723,334 Consultant: AKM Consulting Engineers Date Amendment Description Cost Accumulated Costs Design of Gisler-Redhill Trunk Improvements 3/22/2000 Original PSA Reach "A", Orange Trunk Improvements, and $811,958 $811,958 Gisler-Redhill/North Trunk Improvements 10/22/2003 No. 1 Additional Design Services $58,320 $870,278 3/23/2005 No.2 Additional Design & Construction Support $75,596 $945,874 Services Pending No. 3 Additional Design & Construction Support $41,527 $987,401 Services EDMS:003800434 '· I L PDC COMMITTEE Meeting Date To Bel. of Dir. 12/01/05 12/21/05 AGENDA REPORT Item Number Item Number PDC05-125 14(k) Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Christopher Macleod, Project Manager SUBJECT: ACCESS IMPROVEMENTS FOR PLANT 1 ELECTRICAL EQUIPMENT, JOB NO. FE02-59; ACCESS IMPROVEMENTS FOR PLANT 2 ELECTRICAL EQUIPMENT, JOB NO. FE02-60 GENERAL MANAGER'S RECOMMENDATION (1) Approve Plans and Specifications, and Addendum No. 1 for Access Improvements for Plant 1 Electrical Equipment, Job No. FE02-59, and Access Improvements for Plant 2 Electrical Equipment, Job No. FE02-60, on file at the office of the Board Secretary; (2) Receive and file bid tabulation; and (3) Award a construction contract to Morrow-Meadows Corporation for Access Improvements for Plant 1 Electrical Equipment, Job No. FE02-59; and Access Improvements for Plant 2 Electrical Equipment, Job No. FE02-60, for an amount not to exceed $313,200. SUMMARY • This project will retrofit existing electrical equipment panels with infrared windows to allow the maintenance scans to be performed without opening operating equipment. The project will also install hinges on the panels to ease access and eliminate heavy lifting for the Orange County Sanitation District (Sanitation District) personnel. This work would include medium and low voltage switchgears and some critical Motor Control Centers. There are a total of 450 panels to be hinged and retrofitted with infrared inspection port windows. • The Sanitation District maintenance has begun a predictive maintenance program for medium and low voltage switchgear that utilizes an infrared scanner to find "hot" spots in the equipment. The pilot program has been in ope ration for over three years and has detected several loose connections prior to major failure and loss of service. • The project was designed by the Sanitation District. Plans and specifications for the two projects were completed on August 15, 2005 and were advertised as one contract. Sealed bids were received on October 11 , 2005. Summary information on the budgets and bids are as follows: FE02-59 FE02-60 TOTAL Project Budget: $299,875 $312,425 $612,300 Construction Budget: $249,955 $258,955 $508,910 Engineer's Estimate: $155,000 $164,300 $319,300 Low Responsive Bid: $152, 100 $161 , 100 $313,200 High Bid: $229,354 $258,285 $487,639 Number of Bids: 3 3 Page 1 • The Director of Engineering hereby recommends award of the construction contract to Morrow-Meadows Corporation for an amount not to exceed $313,200. PRIOR COMMITTEE/BOARD ACTIONS N/A PROJECT/CONTRACT COST SUMMARY Authorization of $313,200 for the construction contract is being requested. This authorization is within the combined budgets of FE02-59 and FE02-60. The total project budget is $508,910. Please refer to the attached Budget Information Tables for additional details. BUDGET IMPACT IZ] This item has been budgeted. (Line item: FY2005-2006 Budget Section 8, p110) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES N/A CEQA FINDINGS Exempt ATTACHMENTS 1. Budget Information Table 2. Bid Tabulation 3. Bid Summary CM:rb:kf:ba:kf H:\ntglobal\Agenda Draft Reports\PDC\FE02-59 60 Agenda Report Construction Award (R-2005-245 BD).doc Page 2 .. ORIGINAL PROJECT/PHASE· AUTHORIZED BUDGET . .)~i·. ' .. .·. :: .. ·:.•· ·.·:..: Phase 1 -Project Development $ $ - Phase 2 -Preliminary Design $ -$ Phase 3 -Design $ -$ Phase 4 -Construction $ 86,200 $ Phase 5 -Commissioning $ -$ Phase 6 -Close-Out $ $ - Phase 7 -Contingency $ 10,000 $ PROJECT TOTAL $ 96,200 $ IRelmbursable Costs PROJECT NET $ Design PSA $ -$ Construction Contract $ 50,000 $ EDMS: 3792215 **In-House Design BUDGET INFORMATION TABLE Access Improvements for Plant 1 Electrical Equipment JOB NO. FE02·59 CURRENT PROPOSED PROPOSED FUNDS THIS BUDGET ... PR().J~~J". INCREASE: REVISED '< AUTHORIZED TO AUTHORIZATION BUDGET' /DECREASE BUDGET. I DATE REQUEST 'I -~ , .. ,,_., .1(,. i . ... ·,,. :;:-~::' :;:-~'--'. ··'··· ' .. ... . · . ' -$ -$ -" $ -$ - -$ -$ -$ -$ - 26,605 $ -$ 26,605 $ 26,605 $ - '"" 249,955 $ -$ 249,955 1 ' $ 97,855 $ 152,100 .·• -$ -$ -$ -$ -" -$ -$ -$ -$ - I 22,815 $ -$ 22,815 $ -$ - 299,375 $ $ 299,375 ... $ 124,460 $ 152, 100 -I:+• 299,375 $ 124,460 $ PSA/Contract 1.: -$ -$ -·.; $ -$ -.. 152,100 $ -$ 152,100 ~. $ -$ 152,100 PROPOSED ESTIMATED ESTIMATED ·TOTAL EXPENDITURE EXPENDED TO AUTHORIZATION TO DATE .DATE(%) " ,. ' ·•.::. ................... ..•d;::· I .• . $ -$ -- $ -$ -- $ 26,605 $ 27,000 101% $ 249,955 $ 2,328 1% $ -$ -- $ -$ -- $ -$ -- $ 276,560 $ 29,328 11% 276,560 $ 29,328 11% $ -$ - $ 152,100 $ -0% PROJECT/PHASE ORIGINAL , .. · AitrlioRIZED BUDGET ' .. ''' ' ·.' '' •.. ;, ,,:,,~J ' ,; " BUDGET INFORMATION TABLE Access Improvements for Plant 2 Electrical Equipment JOB NO. FE02-60 ; ,. CURRENT PROJ.EcT· .. BUDGET. PROPOSED ... BUDGET• INCREAse: /DECREASE PROPOSED REViSED BUDGET FUNDS THiS PROPOSED .. J\lJTHORIZED TO ~U!HORIZATION . . TOT,AL· .... U DATE . REQUEST AUTHORIZATION ' .. ,;: ; ' :. ' ·.;. :· '· ,, . '' ESTIMATED ESTIMATED EXPENDITURE · . EXPENDED TO TO DATE DATE(%) ·, < .• ·: .. '""'"' ·!" ' Phase 1 -Project Development _ $ _ $ 1--------------------+-'------------l~--------........ ----------·~$-----------ILcl--$---------t--$-----------t----------·-t-$----------t-----------t $ -$ -$ -$ -$ Phase 2 -Preliminary Design $ -$ -$ -$ $ 94% 28,805 $ -$ 28,805 $ 27,178 Phase 3 -Design $ -$ 28,805 $ ·" 28,805 ' $ -$ Phase 4 -Construction $ 89,200 $ 258,955 $ -$ 258,955 j $ 97,855 $ 161,100 $ 258,955 $ 0% . -$ -$ • $ Phase 5 -Commissioning $ -$ -$ -IT $ -$ "' Phase 6 -Close-Out $ $ $ -$ -::~ $ $ $ $ ·•·; -$ -$ -$ Phase 7 -Contingency $ 11,000 $ 24,165 $ 24,165 g~:~ $ -$ PROJECT TOTAL $ 100,200 $ 311,925 $ -$ 311,925 d. $ 126,660 $ 161, 100 $ 287,760 $ 27,178 9% !Reimbursable Costs I $ PROJECT NET $ 311,925 287,760 $ 27,178 9% PSA/Contract Design PSA $ -$ $ $ -\·~ $ $ . $ $ ----- Construction Contract $ 53,000 $ 161,100 $ $ 161,100 '. $ $ 161,100 $ 161,100 $ 0% -1::: -- EDMS: 003799866 **In-House Design October 11 , 2005 2:00 p.m. ADDENDUM NO.: 1 BID TABULATION ACCESS IMPROVEMENTS FOR PLANT 1 ELECTRICAL EQUIPMENT JOB NO. FE02-59 and ACCESS IMPROVEMENTS FOR PLANT 2 ELECTRICAL EQUIPMENT JOB NO. FE02-060 Engineer's Estimate: $319,300 Construction Contract Budget: $360, 180 CONTRACTOR TOTAL BID 1 . Morrow-Meadows Corporation $ 313,200 2. Power Testing and Energization $ 345,800 3. Electrical Systems Engineering Company $ 487,639 4. $ 5. $ 6. $ I have reviewed the proposals submitted for the above project and find that the low bid is a responsible bid. I, therefore, recommend award to Morrow-Meadows Corporation in the bid amount of $313,200 as the lowest and best bid. David A. Ludwin, P.E. Director of Engineering DAL:rb:xx EDMS: 003799682 Revised 05/19/98 OCSD • P.O. Box 8127 • Fountain Valley, CA 92728-8127 • (714) 962-2411 FE02-60 BID SUMMARY Access Improvements for Plant 2 Electrical Equipment Morrow-Meadows Corporation Power Testing & Energization Electrical Systems Engineering Company Item Approx. Qty. Unit Total Unit Total Unit Total No. Price Price Price Price Price Price 1 1 Lump Sum $ 161,100 $ 161, 100 $ 173,500 $ 173,500 $ 258,285 $ 258,285 Subtotal $ 161,100 $ -$ 173,500 $ -$ 258,285 $ - *Add (+)or Delete(-) $0 $ -$0 $ -$0 $ - Jot;:o:Aijib~fllof 'Bld)::ii'.!Ji~\r;,:.u;;;~,\ik:·;;J.ii; )hi: $ 161, 100 $ 173,500 $ 258,285 Morrow-Meadows Corporation Power Testing & Energization Electrical Systems Engineering Company EDMS: 003799865 1of1 11/18/2005 FE02-59 BID SUMMARY Access Improvements For Plant 1 Electrical Equipment Morrow-Meadows Corporation Power Testing & Energization Electrical Systems Engineering Company Item Approx. Qty. Unit Total Unit Total Unit Total No. Price Price Price Price Price Price 1 1 Lump Sum $ 152,100 $ 152, 100 $ 172,300 $ 172,300 $ 229,354 $ 229,354 Subtotal $ 152,100 $ -$ 172,300 $ -$ 229,354 $ - *Add(+) or Delete(-) $0 $ -$0 $ -$0 $ - TQtaU~{riount of: Bi~fa;;;:~t\ :_\.:,i: ~t;.!].,:;L,1~,,,;:~,U,';.~: $ ·152,100 $ 172,300 $ 229,354 Morrow-Meadows Corporation Power Testing & Energization Electrical Systems Engineering Company EDMS: 003799685 1of1 11/18/2005 . ' PDC COMMIITEE Meeting Date To Bd. of Dir. 12/01/05 12/21/05 AGENDA REPORT Item Number Item Number Orange County Sanitation District FROM: David Ludwin, Director of Engineering Hardat Khublall, GIP Project Manager PDC05-126 SUBJECT: GISLER-REDHILL TRUNK SEWER RELOCATION -PHASE 1, CONTRACT NO. 7-32-1 GENERAL MANAGER'S RECOMMENDATION 14(1) Approve a budget increase of $700,000 for construction for a total project budget of $1 ,860,000 for Gisler-Redhill Trunk Sewer Relocation -Phase 1, Contract No. 7-32-1 . SUMMARY • This project will redirect flows from the 30-inch Gisler-Redhill Trunk Sewer located at the John Wayne Airport northerly Main Street parking lot into the existing 66-inch diameter Main Street Sewer to reduce flows to the College Avenue Pump Station. • A portion of the existing 30-inch Gisler-Redhill Trunk Sewer also conflicts with future construction of a Caltrans transition ramp from the southbound lnterstate-405 Freeway to the northbound SR-55 Freeway. This project will abandon a portion of the conflicting segment of the 30-inch Gisler-Redhill Trunk Sewer. • The College Avenue Pump Station currently utilizes all of its existing pumps to accommodate wet weather flows. This pump station does not have sufficient space to install additional pumps. This project will reduce flows to the College Avenue Pump Station, thereby bringing it into compliance with the Orange County Sanitation District standards of maintaining one standby pump; otherwise, this pump station would require total replacement. • The implementation of th is project will save the District approximately $4.5 million. • The budget increase of $700,000 is needed now because per the Delegation of Authority, the project is not allowed to be bid if there is not enough construction budget authorized based on the Engineer's final cost estimate. This project is scheduled to be advertised for bid in February 2006. PRIOR COMMITTEE/BOARD ACTIONS On March 24, 2004 the Board of Directors awarded a Professional Services Agreement for design to SPEC Services, Inc. Revised: 06/04/03 Page 1 PROJECT/CONTRACT COST SUMMARY Please see the attached Budget Information Table. BUDGET IMPACT D This item has been budgeted. (Line item: ) [ZI This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) ADDITIONAL INFORMATION Construction of this project will avoid expensive replacement of the College Avenue Pump Station. It also abandons a segment of the Gisler-Redhill Trunk Sewer in an area that may conflict with a future Caltrans' Freeway Improvement Project. This project is at the final design phase where final Engineer's construction cost estimates are prepared. The original project budget did not include enough construction costs to satisfy the latest engineer's estimate of $1 ,200,000 from the design engineer. Because of poor soil conditions coupled with requirements of the City of Irvine and John Wayne Airport staff, additional construction methods will be needed, such as solid sheet shoring and underground tunneling to do this project. ALTERNATIVES None. CEQA FINDINGS A Notice of Exemption will be filed per Class 1, Section 15301 B and Class 2, Section 15302C. ATTACHMENTS Budget Information Table HK:ba:el:ba H:\dept\agenda\PDC\2005\Agenda Reports\ 1205\05-126 -7-32-1_120105 REVISED.doc Revised 06/04/03 Page 2 PROJECT/PHASE ORIGINAL AUTHORIZED BUOGET Phase 1 -Project Development $ 30,000 $ Phase 2 -Preliminary Design $ 79,000 $ Phase 3 -Design $ 141,000 $ Phase 4 -Construction $ 543,000 $ Phase 5 -Commissioning $ 53,000 $ Phase 6 -Close-Out $ 25,000 $ Phase 7 -Contingency $ 65,000 $ PROJECT TOTAL $ 936,000 $ !Reimbursable Costs PROJECT NET $ Design PSA $ 113,632 $ Construction Contract $ 434,400 $ EDMS: 003800514 ~-._,,,., BUDGET INFORMATION TABLE GISLER RED HILL TRUNK SEWER RELOCATION -PHASE 1 CONTRACT NO. 7-32-1 CURRENT PROJECT BUDGET 128 126,086 178,000 . PROPOSED ···'BUDGET INCREAS.E . ilJECREAse $ $ $ 770,000 $ 700,000 $ 15,000 $ 25,000 $ 45,786 $ 1,160,000 $ 700,000 $ 1,160,000 $ 113,632 $ -$ 616,000 $ 584,000 $ ... .. . .. PROPOSED '.: .. . <FUND( . . . T.tilS PROPOSED ESTIMATED REVISED .. . .• AUTHORIZf:D.TO AUTHOl:li~TION TOTAL · EXPENDITURE BUDGET. ·. . •DATE REQUEST AUTHORIZATION TO DATE ; . .:•· :. :·:. ESTIMATED EXl'ENDED TO .[>ATE(%,) 126,086 • $ 126,086 $ 126,086 $ 126,086 100% ......... --------+--------1------'---+-..;.._--------+--_..;..;;..;.;.. _ _. 1• 110.000 .......... $ ___ 11_8 __ .o_o_o..,.._ _____ -t-$ ___ 1_1 __ 8._oo_o-+-$....._ __ 5_5.;...,7_24-+-----3-1..;..;;%_---11 1,410.000 .·.·.t-'-$ ___ 1_54 __ ._oo_o-+-------+-s-------15~4~.o..;..oo~.;;..s _____ -+-_ ___;;,0~%~--1 15,000 $ $ 0 $ 0% 25,000 $ $ 0 $ 0% 45,786 $ $ 0 0% 1,860,000 $ 458,214 $ -$ 458,214 $ 181,938 40% 1,860,000 $ 458,214 $ 458,214 $ 181,938 40% PSA/Contract 113,632 $ 102,591 $ -$ 102,591 $ 40,009 39% 1,200,000 $ -$ -$ 0 $ -0% I i' PDC COMMITrEE Meeting Date To Bel. of Dir. 12/01/05 12/21/05 AGENDA REPORT Item Number Item Number PDC05-127 14(m) Orange County Sanitation Drstrrct FROM: David Ludwin, Director of Engineering Originator: Hardat Khublall, CIP Project Manager SUBJECT: SANTA ANA RIVER INTERCEPTOR 2005 -EMERGENCY REPAIRS FROM 10,000 CFS RELEASE, CONTRACT 2-41-4 GENERAL MANAGER'S RECOMMENDATION (1) Approve a budget increase of $800,000 for a total budget of $3,600,000; and (2) Authorize the General Manager to solicit bids and award a construction contract for the mitigation resulting from the construction of the Santa Ana River Interceptor 2005 -Emergency Repairs from 10,000 cfs Release, Contract 2-41-4, for an amount not to exceed $500,000. SUMMARY • Significant erosion of the Santa Ana River Interceptor (SARI) pipeline soil cover within the Santa Ana River occurred as a result of the recent January 2005 rains and the record high flood releases from the Army Corps of Engineers Prado Dam. This reduced cover over the pipeline warranted emergency repairs to prevent a pipeline failure due to washout from occurring. • The Board of Directors on January 26, 2005 authorized staff to conduct emergency repairs on the SARI pipeline. Emergency repairs to these critical erosion areas along the SARI facilities were started on February 24, 2005 and completed on April 8, 2005. However, additional erosion including new exposure of the pipeline was discovered during the April 2005 monitoring surveys. Emergency repairs are currently underway to protect these areas. • The Orange County Sanitation District (Sanitation District) is requ ired by the US Army Corps of Engineers (USAGE) Regional General Permit (RGP) 63 to provide environmental mitigation for all work in the field per Federal Guidelines. Environmental mitigation is a requirement of various environmental laws that are combined within the RGP 63 permit that requires the Sanitation District to restore the natural habitat to its original or better condition prior to the project initiation. • The mitigation requirements were unknown at the time of the bidding of the original construction and therefore mitigation was not included as part the original scope of work. • This request also includes authorization for the General Manager to award a mitigation construction contract. This will expedite the construction contract award and ensure the contractor can begin work this fall. It is estimated that the construction cost will not exceed $500,000. Revised: 06/04/03 Page 1 • The Santa Ana Watershed Project Authority (SAWPA) would be responsible to reimburse the Sanitation District for 76% or $608,000 in accordance with the 1972 Waste Water Interceptor Capacity Agreement between the two agencies. • The USAGE RGP 63 permit requires the Sanitation District to prepare and submit a mitigation plan within 45 days of the start of the emergency repairs and that mitigation work be started shortly after the plan is approved in January 2006. PRIOR COMMITIEE/BOARD ACTIONS On July 20, 2005 the Board of Directors authorized the General Manager to solicit bids and award a construction contract for the construction of the Santa Ana River Interceptor 2005 -Emergency Repairs from 10,000 cfs Release, Contract No. 2-41-4. The General Manager awarded a construction contract to Ken Thompson, Inc. on October 31, 2005 for an amount not to exceed $1,349,065. PROJECT/CONTRACT COST SUMMARY See attached Budget Information Table. BUDGET IMPACT D This item has been budgeted. (Line item:) ~ This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) A budget of $800,000 is requested to allow the Sanitation District to bid and award a mitigation construction contract for a not to exceed amount of $500,000 and $300,000 to account for staff charges for the overall project. ADDITIONAL INFORMATION Following the January and February 2005 flood events, the federal government declared parts of Orange County, including the Santa Ana Canyon area, as federal disaster areas, making them eligible for federal assistance to rebuild. Based on this eligibility criteria, the Sanitation District has applied for a grant from the National Resource Conservation Service (NRCS) to be reimbursed for costs incurred for emergency repairs of the SARI facilities. However, if NRCS grant is not approved and funds are not provided to the Sanitation District, then, SAWPA would be responsible to reimburse the Sanitation District for 76% of all expenditures. ALTERNATIVES No viable alternatives are proposed. CEQA FINDINGS A Notice of Exemption has been filed on August 16, 2005. Revised: 06/04/03 Page 2 • ~ : ;' ATTACHMENTS ~·· Budget Information Table HK:kf:ba:eh H:\ntglobal\Agenda Draft Reports\PDC\2-41-48 Mitigation agenda_report.doc Revised: 06/04103 Page3 ORIGINAL ,. PROJECT/PHASE AUTHORiZED BUDGET ' Phase 1 -Project Development $ -$ Phase 2 -Preliminary Design $ -$ Phase 3 -Desian $ -$ Phase 4 -Construction $ 1,000,000 $ Phase 5 -Commissionina $ -$ Phase 6 -Close-Out $ -$ Phase 7 -Continaencv $ -$ PROJECT TOTAL $ 1,000,000 $ IRelmbursable Cosls PROJECT NET $ 1,000,000 $ Design PSA $ -$ Construction Contract $ 1,500,000 $ EDMS: 003800437 BUDGET INFORMATION TABLE SARI 2005 -EMERGENCY REPAIRS FROM 10,000 CFS RELEASE CONTRACT NO. 2-41-4 CURRENT. PROtt~~ED PROPOSED•': ,FUNpS . •••·.···· THIS ;.;.,; 1. PRO~OSEO ESTIMATED · BJ.JDGET REVISED AUTHORIZATION EXPENDITURE PROJECT AUTHORIZED·TO TOTAL BUDGET. INCREASE BUDGET DATE REQUEST:· AUTHORlzATION TO DATE /DECREASE . 1:. 20,000 $ 20,000 $ 20,000 $ 20,000 $ 17,712 50,000 $ 50,000 $ 50,000 $ -$ 50,000 $ 49,071 170,000 $ 170,000 $ 170,000 $ 170,000 $ 107,287 2,500,000 $ 800,000 $ 3,300,000 $ 2,251,290 $ 2,251,290 $ 1,117,123 -$ -$ -$ -$ - 10,000 $ 10,000 $ 10,000 $ 10,000 $ - 50,000 $ 50,000 I $ -$ - 2,800,000 $ 800,000 $ 3,600,000 .. $ 2,501,290 $ -$ 2,501,290 $ 1,291,193 2,800,000 $ 800,000 $ 3,600,000 $ 2,501,290 $ 2,501,290 $ 1,291, 193 PSA/Contract -$ -$ -$ -$ -$ -$ - 1,500,000 $ 500,000 $ 2,000,000 ... $ 1,349,065 $ -$ 1,349,065 $ - ESTIMATED EXPENDED TO DATE(%) 89% 98% 63% 50% 0% 0% 0% 52% 52% 0% 0% I • }' PDC COMMITTEE AGENDA REPORT Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Martin Dix, CIP Project Manager Meeting Date 12/01/05 Item Number PDC05-128 SUBJECT: REPLACEMENT OF THE ROCKY POINT PUMP STATION, CONTRACT NO. 5-50 GENERAL MANAGER'S RECOMMENDATION To Bd. of Dir. 12/21/05 Item Number 14(n) (1) Approve a Memorandum of Understanding with Coast Community College District in connection with the Replacement of the Rocky Point Pump Station, Contract No. 5-50, in a form approved by General Counsel; {2) Authorize the General Manager to negotiate with Coast Community College District concerning the sale, lease, or transfer and eventual use of the unused portion of the Rocky Point Pump Station property at 1700- 2000 West Coast Highway and to include approval of a short-term lease with the College District with the first right of refusal with the option to extend the lease term or purchase the land, as requested by the PDC Committee. SUMMARY • The new Rocky Point Pump Station will be located on a four-parcel property that was purchased by the Sanitation District in 2003. Only a portion of the site is being utilized for the future pump station, leaving a significant portion of the property available for other uses. The Orange Coast College (OCC) School of Sailing and Seamanship (part of Coast Community College District) is looking to expand their educational programs and build a two-story classroom building, parking, and pedestrian bridge linking th is property with their main educational facilities located directly across Coast Highway at 1801 West Coast Highway. • In an effort to achieve the multiple public benefits represented by both projects, Orange County Sanitation District (Sanitation District) and Coast Community College District (CCCD) staff drafted the terms of a joint project agreement Memorandum of Understanding (MOU). Essentially, the MOU states that both agencies will cooperate to build their respective projects for the greater benefit of the public. The Sanitation District will build a replacement pump station while CCCD will build a new school expansion; together both projects represent a greater good to the communities they serve. • The OCC School of Sailing and Seamanship expansion will occur in two phases. The first phase will include surface level parking and a pedestrian bridge linking the new parking to the existing school across Coast Highway. The second phase will extend the Marine Studies Program and develop a Maritime Vocational Training Center directly above the surface parking and adjacent to the new Rocky Point Page 1 ,. Pump Station. Since both projects are in close proximity, and share common entry • and egress, design and construction coordination will be required. $11 • Expansion of the OCC School of Sailing and Seamanship's vocational program is necessary since their exiting facility lacks adequate parking and classroom space to accommodate future enrollment. This joint project would solve CCCD's land shortage and benefit the Sanitation District monetarily through the sale, lease, or transfer of the excess land. • The transfer of excess land to CCCD may be accomplished through the sale of property, sale of an easement or through a long-term lease. These transfer methods offer tradeoffs that affect property revenue, management (i.e., landlord duties and finance administration) and ownership. For instance, the Sanitation District would retain fee ownership (and control) through the sale of an easement or long-term lease, hut at a tradeoff in revenue. The sale of an easement may be considered less valuable to CCCD than the sale of the land itself. Although the difference in revenue may be minor, an appraisal must be performed to determine the disparity. Also, a long-term lease would offer monthly revenue; however, the administrative costs to collect and process payments, and the cost to perform landlord duties, would offset the revenue collected. All land transfer tradeoffs must be examined to determine the best property transfer method for ensuing negotiations. PRIOR COMMITTEE/BOARD ACTIONS None PROJECT/CONTRACT COST SUMMARY None BUDGET IMPACT IZJ This item has been budgeted. (Line item: 2005-06 CIP Budget, Section 8, Page 22) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) ADDITIONAL INFORMATION In January 1999, MacDonald-Stephens Engineering (MSE) completed an assessment of the Rocky Point Pump Station as part of Miscellaneous Improvements and Rehabilitation to Outlying Pump Stations, Contract No. 2-37. The report concluded that the existing Rocky Point Pump Station lacked capacity to handle future 2020 flows as projected in the 1999 Strategic Plan. The study also noted that present flows exceed the existing design capacity, requiring the use of a standby pump to meet peak flow requirements. Deficiencies related to seismic and electrical codes, safety and spill prevention were also noted. The proposed Rocky Point Pump Station Replacement, Contract No. 5-50, will correct these deficiencies. Page 2 In April 2000, the Sanitation District entered into a PSA with Lee & Ro, Inc. for design and construction support services for replacement of the Rocky Point Pump Station. The PSA Scope of Work also required a Siting Study to determine a location for the new station. In December 2001, the Board of Directors (1) authorized the General Manager to negotiate with the CCCD to establish a joint project agreement to be approved by the Board of Directors in connection with the Replacement of the Rocky Point Pump Station; and, (2) authorized the General Manager to negotiate with International Bay Clubs, Inc. for the purchase of real properties located at 1700 to 2000 West Pacific Coast Highway, Newport Beach for the replacement of the Rocky Point Pump Station. In October 2004, the Sanitation District purchased the above referenced property for $2,600,000. ALTERNATIVES "No action" would result in no joint project with CCCD. The Sanitation District would continue moving forward in the design and construction of the replacement Rocky Point Pump Station on the newly acquired land. The excess land or land not used by the pump station would remain idle and unavailable for the Sanitation District and public benefit. Also, the Sanitation District would receive no compensation for the sale, lease, or transfer of the excess land to CCCD. CEQA FINDINGS In August 2004, the Sanitation District's Board of Directors certified the Final Environmental Impact Report implementing the Rocky Point Pump Station Replacement Project, Contract No. 5-50; Making certain findings relating to environmental effects identified in the Final Environmental Impact Report; and, adopting a Mitigation Monitoring and Reporting Program. ATTACHMENTS Joint project agreement Memorandum of Understanding. MD:eh:kf H:\ntglobal\Agenda Draft Reports\PDC\5-50 AR Approval of MOU.doc Page3 ': MEMORANDUM OF UNDERSTANDING BETWEEN COAST COMMUNITY COLLEGE DISTRICT AND ORANGE COUNTY SANITATION DISTRICT DECEMBER 21, 2005 Whereas: COAST COMMUNITY COLLEGE DISTRICT herein referred to as CCCD, and ORANGE COUNTY SANITATION DISTRICT herein referred to as SANITATION DISTRICT have a mutual interest in advancing public benefits to the community of Newport Beach; and ... Whereas: SANITATION DISTRICT has purchased property at 1700-1800 West Coast Highway for the purpose of constructing a replacement for the outdated Rocky Point Pump Station, the proposed design of which will leave a significant portion of the property available for other uses; and ... Whereas: CCCD I Orange Coast College operates, and is seeking to expand, their educational programs and facilities at the Orange Coast College School of Sailing and Seamanship located at 1801 West Coast Highway, Newport Beach, and ... Therefore: CCCD and SANITATION DISTRICT agree to work together to sell, lease or otherwise transfer SANITATION DISTRICT's unused/available property at 1700-1800 West Coast Highway for the purposes of planning, designing, constructing, and operating SANITATION DISTRICT and CCCD facilities that will greatly benefit the Orange County public. The following constitute the elements of a Memorandum of Understanding between CCCD and SANITATION DISTRICT with regard to the proposed sale, lease or transfer and subsequent use of the Rocky Point property at 1700-1800 West Coast Highway. This MOU expresses the intentions of CCCD and SANITATION DISTRICT as each moves forward to continue evaluating and planning property uses, but this MOU is not intended to be a binding commitment on the part of either agency. Goals and Objectives Orange County Sanitation District: • Replace outmoded Rocky Point Pump Station • Maximize public benefit through compatible public uses of the property CCCD/Orange Coast College: • Expand Marine Studies programs and facilities • Develop a Maritime Vocational Training Center • Create an integrated, synergistic Marine Studies Campus • Expand parking capacity supporting all facilities Sale of Remaining Rocky Point Land and Cooperative Use Orange County Sanitation District: • Negotiate the sale, lease or other transfer of unused/available Rocky Point property with CCCD. • Negotiate mutual easements or other agreements to address overlapping property uses, potentially including issues such as vehicular and pedestrian access, vapor extraction, electrical supply and overhang of CCCD building over SANITATION DISTRICT's subsurface pump station. • Cooperate with CCCD's efforts to plan, design and construct a Maritime Vocational Training Center compatible with the eventual design and efficient use of property acquired for SANITATION DISTRICT's pump station replacement project. • Demolish existing structures and clear property. • Design, fund and construct the Rocky Point Pump Station Replacement Project, including all utilities, buildings, facilities and landscaping related to the pump station replacement project. • Negotiate reimbursement or other agreements for SANITATION DISTRICT or CCCD to undertake and/or maintain property improvements benefiting both SANITATION DISTRICT and CCCD, potentially including the utility improvements and required landscaping. • Maintain all SANITATION DISTRICT facilities. CCCD: • Negotiate sale, lease or other transfer of unused/available Rocky Point property with SANITATION DISTRICT. • Develop Joint Use Agreement for entire property. • Cooperate with SANITATION DISTRICT's efforts to plan, design and construct the Rocky Point Pump Station Replacement Project. • Design, obtain required environmental clearances, fund and construct the Maritime Vocational Training Center, including a surface parking lot, pedestrian bridge, classroom building, and required landscaping compatible with the eventual design and efficient use of property acquired for SANITATION DISTRICT's pump station replacement project. • Negotiate reimbursement or other agreements for SANITATION DISTRICT or CCCD to undertake and/or maintain property improvements benefiting both SANITATION DISTRICT and CCCD, potentially including the utility improvements and required landscaping. • Maintain all CCCD facilities. Prospective Schedule November 1, 2005: Execute Memorandum of Understanding October, 2007: Completion and approval of design of SANITATION DISTRICT'S Rocky Point Pump Station Replacement Project. June 1, 2006: Negotiate Sale, Lease or other transfer of Land from SANITATION DISTRICT to CCCD and related easements and reimbursement agreements. MD:eh:kf EDMS: 003800664 '• PDC COMMITTEE AGENDA REPORT Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: David May, Project Manager Meeting Date 12/01/05 Item Number PDC05-129 SUBJECT: BUSHARD TRUNK SEWER REHABILITATION, JOB NO. 1-2-4 GENERAL MANAGER'S RECOMMENDATION To Bd. of Dir. 12/21/05 Item Number 14(0) (1) Approve a budget increase for an additional $10,000,000 for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for a total of $63,580,000; and (2) Approve plans and specifications for Bushard Trunk Sewer Rehabilitation, Job No. l-2-4A, on file at the offices of the Board Secretary. SUMMARY • Sanitation District staff has worked with the City of Fountain Valley to consolidate and expedite work in the Ellis Avenue and Bushard Street intersection. Public impacts due to construction are being minimized by combining work into one continuous effort that would have otherwise proceeded as non-continuous and separate efforts. Continuous work will reduce the overall duration of the work and remove the start-stop-start execution of the work, which exacerbates the impacts of construction to the adjacent residents and to traffic in the area. • The consolidation of the work has resulted in a revision of the planned flow control structure, and a revision of the flow bypass method. Due to consolidated work staging, bypass flows are now being routed differently and for a longer duration and require bypass flow structures to be constructed. • The combination of work consolidation, revised facilities, and different flow bypassing methods has increased the cost of the work to be performed. PRIOR COMMITTEE/BOARD ACTIONS A Professional Service Agreement (PSA) was approved with Boyle Engineering Corporation on April 26, 2000. Eight amendments to this contract have been authorized. A construction contract was awarded to Steve P. Rados, Inc. by the Board on June 26, 2002 and 17 change orders to the contract have been ratified. A pipe procurement contract was awarded to Ameron International by the Board on September 28, 2005. A PSA was awarded to EARTHTECH, Inc. in November, 2005 for construction management services. PROJECT/CONTRACT COST SUMMARY Please see the attached Budget Information Table for more information. This request is for authorization of $10,000,000 budget increase to cover additional construction costs. Plans and specifications have been developed by Malcolm Pirnie, Inc. under a separate sole source contract awarded by the General Manager in December, 2005. Page 1 BUDGET IMPACT D This item has been budgeted. ~ This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) Staff is requesting a budget increase of $10,000,000. The additional budget will cover the intersection work, construction cost, and staff administration of that work. ADDITIONAL INFORMATION When the City of Fountain Valley became aware of upcoming Sanitation District work in the Ellis-Bushard intersection, it requested that this work be coordinated. The work consists of: • 108" and 96" diameter pipe installations • relocation of an Orange County Water District pipeline • relocation of a City of Fountain Valley pipeline • construction of a flow suction and a flow discharge box for flow bypassing • flow bypass pumps and control equipment and piping • revised flow control structure • minor electrical work in the existing Ellis Avenue Pump Station and associated conduit Sanitation District staff has coordinated the work with the City to reduce impacts to the residents adjacent to the intersection, and to vehicular traffic using the intersection. During the coordination meetings, it was clear that upcoming Sanitation District work would occur in a start-stop-start fashion that stretched to almost two years in total length. This effectively placed the adjacent residents in a work zone for a long time, and the continually changing work areas were considered potentially dangerous for vehicular traffic. Lane configurations would have changed every few weeks or so requiring vehicular traffic to adjust. While most drivers are easily able to do this, it was believed that the risk for accidents significantly increased. Coordination planning resulted in re-sequencing the work such that it was all performed in one continuous task. The resulting duration is expected to be seven to nine months long, which more than halved the duration of work in the area prior to coordinating. The reduced duration was achieved by planning work with a fully closed intersection. The fully closed intersection also eliminated the condition of continually changing lane configurations, which significantly reduced the risk of accidents. This information was presented to the City of Fountain Valley, City Council in a study session in September, 2005. Approval of the intersection closure and an authorization to issue an accompanying encroachment permit is scheduled for City Council action at the December 20, 2005 meeting. Conditions of permit are nearing completion with City staff and will be completed before action is taken by the City Council. The construction work scheduled can be performed in three basic steps. First, some pipe I structure work can be performed in the first 2-3 months. Second, flow bypassing must be in place for the next 3 months. During these 3 months other structure I pipe work can take place. Third, flow bypassing stops, and remaining structure I pipe work completes, and final pavement restoration and work zone cleanup occurs. This takes approximately 2-3 months. Page 2 "v Timing the flow bypass activities for the dry weather season is important. Currently March or April, 2006 are planned as construction start dates for this work. This places bypass flow operations in the July to October, 2006 time frame. This also places project completion in the November to December, 2006 time frame. Staff is trying to coordinate and complete all work such that it ends prior to December, 2006 to avoid as much of the rainy season as possible, which delays work and increases costs. It is also desirable to finish work before the December, 2006 holiday season for the benefit of the adjacent community. Staff attempted to execute this work as a change order to the existing Steve P. Rados construction contract. However, the proposed price for the change order of $10,220,000 was approximately $3,000,000 greater that staff's estimate of $7,200,000. ALTERNATIVES When a price for the extra work can not be agreed upon, the existing contract with Steve P. Rados allows for the Sanitation District to request the work on a time and materials basis. This alternative would shift the risk of coordinating and directing the work to the Sanitation District. This method may or may not result in lower actual costs than the proposed change order fee provided by Steve P. Rados. CEQA FINDINGS This project was included in the 1999 Strategic Plan Program Environmental Impact Report (EIR) certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. The project was included in Addendum No. 3 to the Program EIR approved on December 19, 2001. The addendum did not change the Program EIR findings. ATTACHMENTS Budget Information Table DL:DM :kf:eh:gc:kf H:\ntglobal\Agenda Draft Reports\PDC\1-2-4 Budget lncrease_lntersection Work_ 120105 (b).doc Page3 '. PROJECT/PHASE .. ' ··'•:' Phase 1 -Project Development Phase 2 -Preliminary Design Phase 3 -Design Phase 4 -Construction Phase 5 -Commissionino Phase 6 -Close-Out Phase 7 -Continaencv PROJECT TOTAL IReimbursable CoslS PROJECT NET Design PSA CMPSA Pipe Procurement Construction Contract -Rados Construction Contract -Other EDMS: 003752595 .. .. , . ORIGINAL CURRENT·. AUTHORIZED PROJECT '" BUDGET•.· ·auDGET I:' . .. .,.,,. );;~; .. _, $ 74,000 $ 74,000 $ 10,000 $ 10,000 $ 2,168,000 $ 2,168,000 $ 48,142,000 $ 48,142,000 $ $ 416,000 $ 416,000 $ 72,000 $ 72,000 $ 2,698,000 $ 2,698,000 $ 53,580,000 $ 53,580,000 $ BUDGET INFORMATION TABLE Bushard Trunk Sewer Rehabilitation JOB NO. 1-2-4 PROPOSED . '. ' ··:.·.···· '. . .. . PROPOSED. FUNDS THIS' BUDGET INCREASE REVISED AUTHORJzEi:> TO AUTHORIZATION li>ECREASE BUDGET DATE REQUiaST:. . ., « ; ,-. <_;, ~-!. : .. ' . ·. ....... $ 74,000 $ 74,000 $ 10,000 $ 10,000 $ - $ 2,168.000 $ 2.168.000 '.' ·. 10.000.000 $ 58,142,000 $ 39,394,962 $ 10,000,000 $ 416,000 $ 326,000 $ 72,000 $ 40,000 . $ 2,698,000 $ 2,698,000 10,000,000 $ 63,580,000 $ 44,710,962 $ 10,000,000 $ $ $ $ $ $ $ $ $ 53,580,000 $ 53,560,000 $ 10,000,000 $ 63,580,000 $ 44,710,962 $ 10,000,000 $ PSA/Contract $ 845,300 $ 2.467,825 $ -$ 2,467,825 $ 2,467,825 $ -$ $ 2,000,000 $ -$ 2,052,593 $ -$ $ -$ 7,699,777 $ -$ 7,699,777 ' $ 7,699,777 $ -$ $ 30,260,934 $ 32,264,139 $ 32,264,139 $ 32,264, 139 $ $ -$ -$ 10,000,000 $ 10,000,000 .• , $ -$ 10,000,000 $ : PROPOSED TOTAL ••ESTIMATED ES]iMATED AUTHORIZATION EXPENDITURE EXPENDED TO TO DATE:. DATE(%) : •-;·::::; .. 74,000 $ 73,888 100% 10,000 $ 9, 161 92% 2,168,000 $ 2,172,467 100% 49,394,962 $ 25,179,184 51% 326,000 $ 251,509 77% 40,000 $ 1,657 4% 2,698,000 0% 54,710,962 $ 27,687,866 51% 54,710,962 $ 27,687,866 51% 2.467,825 $ 2,166,745 88% 2,052,593 $ -0% 7,699,777 $ -0% 32,264,139 $ 16,247,398 50% 10,000,000 $ -0% The FAHR Committee Minutes of the meeting held December 14, 2005, were not available for this mailing. These minutes will be distributed at the December 21, 2005 Board of Directors meeting. Once the minutes are finalized, they will also be available on the District's website (www.ocsd.com). FAHR COMMITTEE Meeting Date To Bel. of Dir. 12/14/05 12/21/05 AGENDA REPORT Item Number Item Number FAHR05-102 15(b) Orange County Sanitation District FROM: Lorenzo Tyner, Director of Finance Originator: Marc Dubois, Contracts I Purchasing Manager SUBJECT: GENERAL MANAGER APPROVED PURCHASES GENERAL MANAGER'S RECOMMENDATION Receive and file report of General Manager approved purchases in amounts exceeding $50,000 in accordance with Board purchasing policies. SUMMARY In May 1998, the FAHR Committee and the Board approved changes to the staff purchasing authority. One of the changes was to increase the dollar threshold before Board authority was required for purchases of goods or services, excluding public works purchases, to $100,000. When approving this change, the Committee asked for periodic reports showing purchases approved by the General Manager for amounts between $50,000 and $100,000. Subsequent to receiving the initial report, the Committee requested that future reports be placed on the Consent Calendar. Vendor Name Amount Department Description I Discussion Cingular Wireless $60,000 Info. Technology Annual blanket for cell phone airtime. National Plant Services $60,000 O&M Annual blanket for vacuum services. Partners Consulting Services $85,100 Info. Technology FIS services -Payroll development support. Action Door Repai r Corp. $77,054 O&M Replacement of eleven door sets at Plant 2. Section 4.03.B of Resolution 04-08, the District's Delegation of Authority Resolution, authorizes the Contracts I Purchasing Manager to purchase items that have been previously authorized by the Board as identified in the annual District budget. During the budget adoption process, the lists of these items were highlighted for the Directors. For these reasons, purchases that fell into these categories are not included in this report. PRIOR COMMITTEE/BOARD ACTIONS N /A H:ldeP1lagenda\Board Agenda Repons\2005 Board Agenda & Agenda Repons\1205\ltem 15(b).GM Purchases.doc Revised: 06/04/03 Page 1 PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT D This item has been budgeted. (Line item: ) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. ~ Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS None MD H:\deptlagenda\Board Agenda Reports\2005 Board Agenda & Agenda Repo11s112os~1em 15(b).GM Purchases.doc Re111sed: 06/04/03 Page 2 FAHR COMMITIEE Meeting Date To Bd. of Dir. 12/14/05 12/21/05 AGENDA REPORT Item Number Item Number FAHR05-105 15(c) Orange County Sanitation District FROM: Lisa L. Tomko, Director of Human Resources SUBJECT: NON-BASE BUILDING PAYMENT GENERAL MANAGER'S RECOMMENDATION Approve a one-time only non-base building payment for the Director of Technical Services in an amount not to exceed $2,679 for his service as Acting General Manager. SUMMARY The Board Chair initiated discussion with the Director of Human Resources recommending a one-time only non-base building payment to the Director of Technical Services for his service as Acting General Manager. The Board Chair asked that this item be considered by the FAHR Committee in December. Approve a one-time only non-base building payment for the Director of Technical Services in an amount of $2,679 for his service as Acting General Manager. The basis for this amount is explained later in this agenda report. The General Manager resigned at the end of October and the Director of Technical Services was asked by the Board of Directors to function as the Acting General Manager. • Human Resources Policy C190.00 provides Variable Special Pay for Executive Management employees who assume responsibilities of another position for at least 30 days and up to a maximum of three (3) months. • As an Executive Management employee, awarding the incumbent a one-time only non-base building payment will fairly compensate the employee for taking on the additional responsibilities as the Acting General Manager. The assumption of these additional duties has been critical in ensuring the District's operations continued without interruption. The formula determining this amount is consistent with the formula used to provide a one-time non-base building payment when the General Manager was on a leave of absence status in 2004. Page 1 PRIOR COMMITIEE/BOARD ACTIONS N/A PROJECT/CONTRACT COST SUMMARY Apply a one-time only non-base building payment of one percent (1 %) of annual salary for each month of service in the role as Acting General Manager: BUDGET IMPACT Dr. Ghirelli's annual base salary= $178,574 ;.. 1.0% x $178,574 = $1,786 1.5 months of service= $1,786 x 1.5 = $2,679 D This item has been budgeted D This item has been budgeted, but there are insufficient funds. !ZI This item has not been budgeted, but sufficient funds exist. D Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES Do not approve the recommended non-base building payment. CEQA FINDINGS N/A ATIACHMENTS N/A Page 2 FAHR COMMITTEE AGENDA REPORT Orange County Sanitation District FROM: Lorenzo Tyner, Director of Finance Originator: Michael D. White, Controller Meeting Date 12/14/05 Item Number FAHR05-106 To Bel. of Dir. 12/21/05 Item Number 15(d) SUBJECT: DECLARATION OF DISTRICT'S OFFICIAL INTENT TO REIMBURSE THE DISTRICT'S EXISTING CAPITAL RESERVE FUNDS GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 05-28, Declaration of Official Intent to Reimburse Certain of the District's existing capital reserve funds for certain expenditures made in advance of, and in anticipation of, capital improvement expenditures, from proceeds of a future long-term borrowing. SUMMARY Adoption of the "Reimbursement Resolution" will allow the District to use proceeds from a future long-term borrowing to reimburse capital reserve funds which were used to fund District capital projects. A similar Resolution has been adopted in advance of previous debt issuances. PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT D This item has been budgeted. (Line item: ) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. rgj Not applicable (information item) ADDITIONAL INFORMATION Under provisions of U.S. Treasury Regulation 1.150-2, local public agencies may use proceeds from long-term borrowings to reimburse those capital reserve funds which were advanced to fund preliminary expenditures, such as design, engineering and similar costs, for capital projects providing the public agency has declared its intent to do so prior to debt issuance. As part of preparations for a new capital financing program to support the Strategic Plan Update Capital Improvement Program, it is necessary to update the District's intent to reimburse reserve funds. Adoption of the attached "Reimbursement Resolution" will ensure that the District can include monies in upcoming borrowings to reimburse reserve funds for expenditures made in advance of available COP proceeds. The Board of Directors has adopted similar Resolutions in 1997, 1998, 1999, 2000 and 2001, and 2003. In 2003-04, $107.5 million of the $280 million COP Series 2003 issue was used as replenishment of reserve funds that were previously drawn down prior to the debit issuance for support of the capital improvement program. ALTERNATIVES None. CEQA FINDINGS N/A ATTACHMENTS Resolution No. OCSD 05-28 MW H:ldeptlagenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\1205\ltem 15(d).Re1mburseCapResFunds.doc Revised: 8/20/01 Page2 -, 1 RESOLUTION NO. OCSD 05-28 DECLARATION OF OFFICIAL INTENT TO REIMBURSE CERTAIN OF THE DISTRICT'S CAPITAL RESERVE FUNDS FOR EXPENDITURES MADE IN ADVANCE FOR FISCAL YEAR 2005-06 CAPITAL IMPROVEMENT PROJECTS FROM PROCEEDS OF A FUTURE LONG-TERM FINANCING A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT AUTHORIZING FUTURE CAPITAL EXPENDITURES TO BE REIMBURSED FROM FUTURE LONG-TERM FINANCING WHEREAS, the Board of Directors, by adoption of Resolution No. 94-81 on July 13, 1994; Resolution No. 97-28 on July 30, 1997; Resolution No. OCSD 98-32 on July 1, 1998; Resolution No. OCSD 99-08 on June 23, 1999; Resolution No. 00-15 on July 19, 2000, Resolution No. OCSD 01-17 on August 22, 2001, and Resolution No. OCSD 02-20 on October 23, 2002, previously declared its official intent to reimburse its then existing capital reserve funds and accounts for certain expenditures made in advance of and in anticipation of issuing indebtedness for capital improvements to be acquired, constructed, or paid for, by or on behalf of the District during the Fiscal Year; and, WHEREAS, the District ("Issuer'') intends to acquire and/or construct, or otherwise improve, certain capital improvements during Fiscal Year 2005-06, and later, all as more particularly described on Exhibit "A", attached hereto and incorporated herein by reference (the "Projecf'); and, WHEREAS, Issuer expects to pay certain expenditures (the "Reimbursement Expenditures") in connection with the Project prior to the issuance of indebtedness for the purpose of financing costs associated with the Project, on a long-term basis; and, WHEREAS, the Issuer reasonably expects that the debt obligations, in an amount not to exceed $200 million, will be issued, and that certain of the proceeds of such debt obligations will be used to reimburse the Issuer for Reimbursement Expenditures. NOW, THEREFORE, the Board of Directors of Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE AND ORDER: H:\dept\agenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\1205\ltem 15(d). ReimburseCapResFunds-Att 1.doc Section 1 : That the Issuer finds and determines that the foregoing Recitals are true and correct. Section 2: That this Declaration is made solely for purposes of establishing compliance with the requirements of Section 1.150-2 of the U.S. Treasury Regulations. This Resolution Declaration does not bind the Issuer to make any expenditure, incur any indebtedness, or proceed with the Project. Section 3: That the Issuer hereby declares its official intent to use proceeds of indebtedness to reimburse itself for the Reimbursement Expenditures. PASSED AND ADOPTED at a regular meeting of the Board of Directors held December 21, 2005. Chair ATIEST: Board Secretary H:\dept\agenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\1205\ltem 15(d).ReimburseCapResFunds-Att 1.doc Exhibit A Orange County Sanitation District Capital Improvement Program Project Total 2005-06 Project Phase Project Project Cashflow Number 7/1/05 Status Budget Budget Collections Greenville Sullivan/Raitt Street Manhole Rehab. 01-100 Planning Future 5,506,000 Santa Ana Trunk Sewer Rehab. 01-17 Planning Future 17,057,000 Lower Main-Broadway MH Rehabilitation 01-22 Planning Future 2,694,000 Continuous Feed Chemical Treatment Facility 01-96 Design Revised 1,361,000 875,000 Carbon Cnyn Sewer and Pump Stn. Abandonment 02-24-1 Design Revised 7,694,000 2,117,000 Santa Ana River Interceptor Relief Sewer 02-31 Planning Future 26,062,000 Santa Ana River Interceptor Realignment and Prot. 02-41 Design Continuing 9,584,000 648,000 Abandonment of the existing SARI in SA River 02-41-01 Planning Future 13,383,000 Aband. of Yorba Linda Pump Station 02-42 Planning Future 1,323,000 Taft Branch Improvements 02-49 Planning Future 4,786,000 Atwood Subtrunk Improvements 02-50 Planning Future 5,140,000 Lower Santa Ana River Interceptor Improvements 02-51 Planning Future 63,372,000 Euclid Relief Improvements -Reach "A" 02-52 Planning Future 29,852,000 Euclid Relief Improvements -Reach "B" 02-53 Planning Future 20,996,000 Santa Ana River Relief Sewer, Reach B 02-58 Planning Future 63,738,000 Newhope-Placentia & Cypress Trunk Replacements 02-65 Planning Revised 43,034,000 568,000 Upper & Lower Newhope-Placentia MH Rehabilitation 02-66 Planning Future 6,471,000 SARI and South Anaheim Interceptor MH Rehab. 02-67 Planning Future 4,573,000 Rehabilitate District Siphons By Adding Air Jumper 02-68 Design Revised 6,501,000 216,000 Green River Meter Station 02-70 Planning Future 704,000 Trask Branch of the Hoover-Western Subtrunk 03-45 Planning Future 2,384,000 Rehabilitation of the Westside Pump Station 03-52 Design Revised 7,300,000 645,000 Westside Relief Interceptor/ Los Alamitos MH Rehab 03-55 Planning Future 30,517,000 Rehabilitation of the Seal Beach and Edinger PS 03-56 Planning Revised 10,773,000 162,000 Miller-Holder Trunk Condition Assessment 03-57 Planning Continuing 250,000 250,000 Rehabilitation of Magnolia Trunk Sewer 03-58 Planning New 77,583,000 1,000,000 Balboa Trunk Sewer Rehabilitation 05-47 Planning Future 7,873,000 Replacement of the Bitter Point Pump Station 05-49 Design Revised 29,019,000 965,000 Replacement of the Rocky Point Pump Station 05-50 Design Revised 24,610,000 683,000 Rehabilitation of the 14th Street Pump Station 05-51 Const./lmpl. Revised 8,888,000 3,411,000 Rehabilitation of the "A" Street Pump Station 05-52 Const./lmpl. Revised 9,083,000 3,220,000 Rehabilitation of the Bay Bridge Pump Station 05-53 Planning Revised 19,927,000 80,000 Crystal Cove Pump Station Interior Rehabilitation 05-54-1 Planning Revised 3,683,000 181,000 Bitter Point Force Main Rehabilitation 05-58 Design Revised 19,652,000 3,163,000 Continued Page 1of5 Project Total 2005-06 Project Phase Project Project Cashflow Number 7/1/05 Status Budget Budget Collections (Continued.) ( Newport Force Main Condition Assessment 05-60 Planning Continuing 650,000 650,000 Bayside Drive Improvement 05-61 Planning New 2,436,000 109,000 Realign & Rehab of Big Canyon Offsite Trunk Sewer 05-62 Design New 2,280,000 700,000 Sunflower Interceptor Manhole Rehab. 07-21 Design Revised 3,422,000 2,093,000 Lemon Heights Subtrunk Street Rehabilitation 07-22-1 Design Revised 2,543,000 155,000 Gisler Red Hill Trunk Sewer Relocation -Phase 1 07-32-1 Design Revised 1,160,000 787,000 Gisler-Redhill Trunk Improvements, Reach "A" 07-36 Const./lmpl. Continuing 7,067,000 3,932,000 Gisler-Redhill System Improvements, Reach B 07-37 Design Continuing 6,893,000 418,000 Orange Trunk Improvements 07-39 Const.limp I. Continuing 5,298,000 173,000 West Trunk Improvements 07-40 Design Continuing 453,000 36,000 Gisler-Redhill/North Trunk Improvements 07-41 Const./lmpl. Revised 17,492,000 9,287,000 Rehabilitation of College Ave. Pump Station 07-47 Planning Revised 7,403,000 652,000 Rehabilitation of the MacArthur Pump Station 07-49 Design Revised 3,678,000 543,000 Lower Gisler-Redhill Trunk Relocation and MH Rehab 07-57 Planning Future 11, 185,000 Upper Gisler-Redhill MH Rehabilitation & Campus Dr 07-59 Planning Future 2,995,000 Edinger/Balsa Chica Trunk Improvements 11-25 Planning Future 4,176,000 Coast Trunk Sewer Rehabilitation 11-26 Planning Revised 20,964,000 1,776,000 Warner Sewer Siphon 11-29-1 Planning Continuing 1,179,000 649,000 OCTA Sewer Relocation Projects 15-01 Planning Continuing 300,000 108,000 Permanent Odor Control Facilities 15-03 Planning Future 3,848,000 North County Collections Yard 15-04 Planning New 10,500,000 10,500,000 Facilities Engineering Projects -Collections FE-Collect Planning Continuing 5,400,000 195,000 Replacement of the Ellis Ave. Pump Stn 1-10 Design Revised 57,481,000 2,450,000 Bushard Trunk Sewer Rehabilitation 1-2-4 Const./lmpl. Revised 53,580,000 7,774,000 Pump Station P&IDs and Equipment Tagging SP-95 Planning Continuing 720,000 290,000 Total Collections Proiects 818 476.000 61.461.000 Headworks Headworks Rehab. and Expansion at Plant No. 1 P1-105 Planning Future 56,373,000 Headworks Rehabilitation/Refurbishment P1-71 Design Revised 4,920,000 393,000 Headworks Improvements at Plant No. 2 P2-66 Const.Jim pl. Revised 288,289,000 10,366,000 Headworks Construction Trailers at Plant No. 2 P2-94 Const./lmpl. New 1,088,000 1,017,000 Headworks Total 350,670,000 11,776,000 Primary Treatment Pri. Clarifiers 16-31 & Related Facilities P1-37 Const./lmpl. Revised 89,760,000 7,501,000 Primary Treatment Rehab/Refurb P2-80 Planning Revised 104, 150,000 1,912,000 Primary Treatment Total 19319101000 914131000 Continued Page 2 of 5 "C Project Total 2005-06 Project Phase Project Project Cashflow Number 7/1/05 Status Budget Budget ' Secondary Treatment New Secondary Treatment System at Plant No. 1 P1-102 Design Revised 291,424,000 7,911,000 Trickling Filter Rehabilitation and New Clarifiers P1-76 Const./lmpl. Revised 46,850,000 9,255,000 Activated Sludge Plant Rehabilitation P1-82 Const./lmpl. Revised 50,260,000 14,846,000 Sec. Treat. Monitoring & Cntrl Sys. Upgrade P2-47-3 Const./lmpl. Revised 9,220,000 2,748,000 Rehabilitation of Activated Sludge Plant at Plant2 P2-74 Design Revised 14,841,000 734,000 Trickling Filters at Plant No. 2 P2-90 Design Revised 253, 125,000 6,558,000 Secondary Treatment Total 66517201000 4210521000 Solids Handling & Digestion Sludge Digester Rehabilitation at Plant 1 P1-100 Design Revised 54,916,000 2,879,000 Sludge Dewatering and Odor control at Plant 1 P1-101 Design Revised 134,683,000 5,651,000 Truck Wash and Dewatering Beds at Plant No. 1 P1-106 Planning Revised 4,806,000 692,000 Solids Storage and Truck Loading Facility P2-60 Const./lmpl. Revised 15,822,000 668,000 Rehabilitation of Solids Storage Silos C & D at P2 P2-89 Planning Future 10,483,000 Plant No. 2 Primary Sludge Feed System Project P2-91 Design Revised 14,684,000 2,058,000 Digester Rehabilitation at Plant No. 2 P2-91-1 Planning New 31,102,000 324,000 Sludge Dewatering and Odor Control at Plant 2 P2-92 Planning Revised 51,696,000 66,000 Tule Ranch Biosolids Management Needs SP-79 Const./lmpl. Revised 1,057,000 64,000 Solids Handling & Digestion Total 31912491000 12z4021000 Ocean Outfall Systems Peak Flow Management J-67 Const./lmpl. Continuing 3,393,000 287,000 Effluent Pumping Station Annex J-77 Const./lmpl. Revised 63,736,000 21,525,000 OOBS Rehabilitation Assessment Study J-99 Planning Continuing 200,000 200,000 NPDES Permit Renewal SP-88 Planning Continuing 214,000 60,000 Ocean Outfall Systems Total 6715431000 2210721000 Utility Systems Arc Flash Hazard Evaluation J-100 Planning Continuing 160,000 26,000 lnterplant Gas Line Rehabilitation J-106 Design Revised 3,076,000 1,018,000 Generator Bus Split Project at Plant Nos. 1 and 2 J-107 Planning New 5,426,000 274,000 Standby Power and Reliability Modifications J-33-1A Const./lmpl. Revised 19,029,000 1,098,000 Cable Tray Improvements at Plants 1 & 2 J-47 Design Revised 37,057,000 655,000 Air Quality Improvements J-79 Const./lmpl. Revised 6,817,000 1,924,000 Central Generation Automation J-79-1 Design Revised 6,794,000 1,566,000 Fire Suppression for Servers and Equip at P1 & P2 J-96 Design Continuing 687,000 587,000 Electrical Power Distribution System Improvements J-98 Planning Future 11,046,000 Plant 1 66kV Substation P1-97 Planning Revised 5,173,000 16,000 Gas Compressor Building Upgrades at Plant No. 2 P2-79 Planning Revised 11,560,000 1,657,000 Electrical Equipment Refurbishment and Protection SP-81 Design Revised 3,637,000 1,362,000 Plant 1 Plant Water VFD Replacement SP-94 Const./lmpl. Revised 1,547,000 968,000 Utility Systems Total 11210091000 111151 1000 Continued Page 3of5 Project Total 2005-06 Project Phase Project Project Cashflow Number 7/1/05 Status Budget Budget Odor Control Related Projects Rehabilitation of Odor Control Facilities J-71-8 Design Revised 53,707,000 1,357,000 Digester Gas Building Odor Control Project P1-110 Planning New 100,000 100,000 Odor Control for New Solids Truck Loading Station P2-95 Planning New 150,000 150,000 Odor Control Related Projects Total 53,957,000 1,607,000 Process Related Special Projects Diesel Exhaust Emissions Control Options Study SP-101 Planning Continuing 250,000 237,000 Evaluating Fine Screens for Primary Effluent SP-112 Planning Future 75,000 Plant O&M Manual & SOP Project -Phase I SP-53 Planning Continuing 4,000,000 800,000 Corrosion Management SP-68-1 Design Continuing 7,548,000 1,247,000 Special Projects: Anaerobic Baffled Reactor (ABR) SP-90-2 Const./lmpl. Revised 455,000 265,000 Special Projects: Microfiltration/Primary Effluent SP-90-5 Const.II mpl. Revised 20,000 20,000 Special Projects: Biotrickling Filter (BTF) SP-90-7 Const.II mpl. Continuing 280,000 130,000 Process Related Special Projects Total 12,628,000 2,699,000 Plant Automation & Computerization SCADA Historian Replacement J-103 Planning Continuing 456,000 200,000 Time Entry System J-104 Planning Continuing 250,000 220,000 Power Monitoring and Control Systems J-33-3 Planning Future 4,042,000 Fats, Oils, and Grease (FOG) Software P1-108 Design Continuing 100,000 25,000 Plant Automation & Computerization (Continued) Enterprise Contract Management Solution P1-109 Planning Continuing 1,175,000 175,000 Document Management SP-01 Const.II mpl. Continuing 864,000 156,000 Strategic Information Architecture (SIA) SP-03 Const.II mpl. Revised 1,995,000 500,000 Internet/Intranet Development SP-09 Const./lmpl. Continuing 650,000 100,000 CMMS System Replacement SP-100 Planning Continuing 3,789,000 115,000 PDS2D Software Replacement SP-103 Planning Continuing 250,000 20,000 Environmental Compliance Awareness Program SP-104 Planning Continuing 330,000 50,000 Citizen Relationship Management (CRM) SP-110 Planning New 250,000 100,000 Disaster Recovery SP-111 Planning New 21,000 21,000 Geographic Information System SP-15 Const./lmpl. Continuing 4,157,000 345,000 FIS Upgrade SP-64 Const./lmpl. Revised 3,895,000 505,000 Network Equipment Upgrade SP-89 Planning Continuing 2,901,000 520,000 Plant Automation & Computerization Total 2511251000 310521000 Continued Page4of5 Project Total 2005-06 Project Phase Project Project Cashflow Number 7/1/05 Status Budget Budget Miscellaneous & Support Projects Facilities Engineering Projects -Joint FE-J Planning Continuing 18,200,000 492,000 Facilities Engineering Projects -Plant 1 FE-P1 Planning Continuing 18,200,000 482,000 Facilities Engineering Projects -Plant 2 FE-P2 Planning Continuing 18,200,000 477,000 Area Classification Study Implementation Plan J-35-1 Const./lmpl. Revised 26,970,000 909,000 Modifications to Existing Mech. Systems J-62 Planning Revised 3,507,000 112,000 Building Rehabilitation/Refurbishment J-69 Planning Future 1,456,000 Space Allocation and Interior Renovation J-84 Design Revised 18,572,000 1,239,000 Laboratory Rehabilitation J-88 Design Revised 1,777,000 1,350,000 Laboratory Refurbishment at Plant No. 1 J-97 Planning Revised 6,912,000 670,000 Regional FOG Control Collection at Plant No. 1 P1-104 Planning Future 3,195,000 Plant No. 2 Landscaping Project P2-96 Planning New 90,000 90,000 Small Cap. Equip. Replacement Project SP-34 Const./lmpl. Continuing 3,000,000 500,000 Asset Management Program SP-68-2 Design Revised 7,750,000 950,000 Warehouse Reinvention Project SP-77 Const./lmpl. Continuing 600,000 130,000 Plant 2 Maintenance Building Modifications SP-98 Design Revised 384,000 54,000 Miscellaneous & Support Projects Total 128,813,000 7,455,000 Water Management Projects Groundwater Replenishment System J-36 Const./lmpl. Continuing 251,660,000 84,811,000 Long Term Permanent Monitoring Program J-73-2 Planning Continuing 7,074,000 648,000 Water Management Projects Total 258, 734,000 85,459,000 Strategic & Master Planning Collection System Model and Strategic Plan Update J-101 Planning Revised 686,000 558,000 Treatment Plant Strategic Plan Update J-102 Planning Continuing 3,620,000 815,000 Orange County Biosolids Production Siting Study SP-105 Planning Revised 700,000 500,000 Unifying Strategies Implementation SP-115 Const.llmpl. New 2,060,000 2,060,000 Strategic & Master Planning Total 7,066,000 3,933,000 Research & Development Bioscope Additive to Improve Anaerobic Digestion SP-109 Planning New 150,000 150,000 Microsludge Process to Improve Anaerobic Digestion SP-113 Planning New 250,000 250,000 Nitrification/Dentrification Study SP-114 Planning New 150,000 150,000 USBR Brine Management Grant Project SP-116 Planning New 100,000 50,000 Research & Development Total 650,000 600,000 Total Treatment and Disposal Projects 2, 196,07 4,000 213,671,000 Capital Equipment Purchases 1,978,600 1,978,600 Total Collection, Treatment and Disposal Projects 3101615281600 27711101600 Page 5 of 5 ·j I rq FAHR COMMITTEE AGENDA REPORT Orange County Sanitation District FROM: Lisa L. Tomko, Director of Human Resources Originator: Jeff Reed, Human Resources Manager Meeting Date To Bel. of Dir. 12/14/05 12/21/05 Item Number Item Number FAHR05-107 15(e) SUBJECT: CHANGES AND ADDITIONS TO HUMAN RESOURCES POLICIES AND PROCEDURES AS AUTHORIZED BY RESOLUTION 98-33. GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 05-29, amending Resolution No. OCSD 98-33, amending Human Resources Policies and Procedures Manual. SUMMARY The attached policy revisions are forwarded for approval to maintain consistent language with the Memorandums of Understanding (MOU), address new legislation, or to clarify procedures. Changes and additions to the Human Resources Policies and Procedures Manual will be done on a quarterly basis. The next quarterly update is scheduled for March 2006. PR IOR COMMITTEE/BOARD ACTIONS • Human Resources Policies and Procedures Manual revisions were presented at the September 2005 FAHR Committee and Board of Directors meetings. PROJECVCONTRACTCOSTSUMMARY N/A BUDGET IMPACT D This item has been budgeted. (Line item: ) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. 1ZJ Not applicable (information item) ADDITIONAL INFORMATION Policy Number and Subject From To Reason for Chanqe • Revise policy to include meal expenses to be reported C110.00 -Travel N/A N/A by most senior staff member in OCSD group. . Revise policy updatinQ location of forms in MvOCSD . H:ldeptlagenda\Board Agenda Reports\2005 Board Agenda & Agenda Reports\1205\ltem 15(e).HR Policy Procedure Update.doc Page 1 '; ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS 1. C110.00 -Travel 2. Resolution No. OCSD 05-29 H:\dep1\agenda\Board Agenda Repons\2005 Board Agenda & Agenda Repons\1205\llem 15(e).HR Policy Procedure Upda1e.doc Page 2 Orange County Sanitation District Subject: TRAVEL 1.0 PURPOSE Policy Number: C110.00 Effective Date: J~ly20,. 2~05 oecember'~~1·, 2005 Supersedes: December 15, 2004 .JL11v.:20,· :2oos Approved by: Lisa L. Tomko 1 .1 The purpose of this policy is to establish uniform guidelines and procedures pertaining to off-site travel for job-related meetings and training functions. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all Orange County Sanitation District (OCSD) employees. 3.0 POLICY 3.1 It is OCSD's policy to reimburse employees for authorized travel and business expenses in accordance with the procedures of this policy. 4.0 PROCEDURE 4.1 GENERAL INFORMATION 4.1.1 OCSD will reimburse employees for reasonable travel expenses incurred in the course of representing OCSD at job-related meetings or training functions provided that approval is obtained in advance. 4.1.2 Employees are to exercise every effort to minimize travel and meeting expenses by utilizing the least expensive method of travel. 4.1.3 Related documents and forms are listed in section 7.0. The~ forms associated with this policy are accessible through Jhe -QCSD Internet, MyOCSD. h:\ntgloeal\forms\,training and meetings a1:Jthori2ations and expenses. 4.1.4 In determining whether a function shall be considered a meeting or a training function, determine how the majority of time is spent during the function. If the majority of time is spent in a convention or conference-type atmosphere, the function shall be considered a meeting. If the majority of the time is spent learning new skills, then the function shall be considered training. 4.1.5 Travel Approval -The procedures for obtaining approval to attend off-site meetings or training functions shall be established within each departmenV division. The Travel Authorization Request form can be used to facilitate the approval process and is accessible through MYQ,0$0. h:\ntgloeal}.ferms\training and meetings a1:Jthori2ations and expenses. Page 1of8 4.1.6 Travel arrangements shall be made as far in advance as possible to take advantage of discounted or reduced fares and rates. 4.1. 7 Business travel expenses incurred in excess of those described in this policy are not reimbursable. For example, if employees choose to drive instead of fly from Los Angeles to Phoenix, the total reimbursement will not exceed the amount that would have been incurred had air travel been used (e.g., mileage, lodging and meal expense reimbursements resulting from car travel cannot exceed the amount that would have been required if air travel had been used). 4.1.8 Employees will be responsible for repaying OCSD for any expenses paid on their behalf by OCSD that are subsequently determined to be excessive. 4.1.9 OCSD's reimbursement plan has been developed to be considered an "accountable plan" by the IRS. The plan includes a combination of reimbursements based upon receipts and a "per diem" component approved by the IRS. You should check with your income tax preparer if you have any questions. Travel reimbursement amounts are not reported on your annual W-2. 4.2 REIMBURSEMENT 4.2.1 A Travel Expense Reimbursement form and a Daily Expense Breakdown form (if applicable) shall be completed if any eligible out-of-pocket expenses have been incurred. In addition the employee shall also attach applicable receipts such as airfare itinerary, detailed hotel receipt, rental car contract and receipt, etc. Receipts are not required for authorized meals. 4.2.2 A Travel Expense Reimbursement form shall be completed and submitted no later than two weeks after the travel has occurred. 4.2.3 Original receipts are required for all reimbursable expenses except meals regardless of the dollar amount. See section 4. 7 for meals. 4.2.4 The approval level required on the Travel Expense Reimbursement form is based on total expenses incurred. Employees cannot approve their own travel expenses. 4.2.5 The designated department/division travel coordinator is responsible for auditing and signing the Travel Expense Reimbursement form. They shall also ensure that all applicable forms are completed and attached; applicable receipts are attached, when required; and appropriate signatures have been obtained. 4.2.6 Travel and reimbursement requests shall be forwarded to the appropriate division; Accounting for meetings or the Human Resources Employee Development division for training functions. 4.3 LODGING 4.3.1 Lodging shall be in a hotel, motel or lodge. Hotel/motel rooms shall be standard (single occupancy) rather than deluxe accommodations. The employee shall pay lodging expenses directly. Direct billings to OCSD for employee lodging will not be accepted unless the circumstances are unavoidable and written authorization from the General Manager's office is obtained in advance. Page 2of8 \ 4.3.2 Meals or other reimbursable charges on the hotel bill will be applied towards, and must not exceed, the daily reimbursement maximum. 4.3.3 Overnight stays may be allowed for meetings or training functions lasting more than one day in OCSD's general geographical area (Orange, Los Angeles, Ventura, San Bernardino, Riverside, San Diego, Imperial and Kem Counties) when the travel time involved is significant. Such matters will be determined on a case-by-case basis and at the discretion of the appropriate supervisor, manager or department head. 4.3.4 Making Reservations -When making hotel reservations, always ask for the lowest available rate the hotel is offering {e.g., government, season special), which may be lower than the convention/conference rate. 4.3.5 Canceling Reservations -A traveler canceling the reservation shall do so according to the hotel's policy in order to avoid charges. OCSD does not reimburse for non-canceled reservations. earlv departure. or late cancellation charges unless approved bv the Department Head via an "Exceptions-Unauthorized Expenditures" memo. 4.4 GROUND TRANSPORTATION 4.4.1 Employees shall select the most economical, practical means of ground transportation that is appropriate for the particular site. 4.4.2 Reimbursement for personal auto usage for business will be calculated per the current Internal Revenue Service (IRS) guidelines. This rate is subject to change. 4.4.3 Automobile mileage is reimbursable if an employee is required to use a personal vehicle for travel within OCSD's general geographical area, which includes Orange, Los Angeles, Ventura, San Bernardino, Riverside, San Diego, Imperial and Kern Counties. Mileage is based upon the following: • If an employee drives round-trip from their residence to a meeting or training function, the round-trip mileage the employee would have driven from his/her residence to work must be subtracted from the round-trip mileage to the event. Any excess mileage is reimbursable to the employee at the current IRS approved rate. • If an employee drives round-trip from work to a meeting or training function, the round-trip mileage from OCSD to the event is reimbursable at the current IRS approved rate. 4.4.4 OCSD shall pay local transportation costs from the employee's residence to the departure airport and from the departure airport to the employee's residence. Local transportation to and from a departing airport shall be by bus, shuttle or taxi. If the employee uses his/her personal vehicle, then mileage is reimbursable at the current IRS approved rate. 4.4.5 The reimbursable mileage for air travel departures is the mileage between the last stop (e.g., OCSD or employee's residence) and the terminal. The reimbursable mileage for air travel arrivals is the mileage between the terminal and the first stop (e.g., OCSD or employee's residence). 4.4.6 Parking at the departure airport is reimbursable with receipts. Page 3of8 4.4. 7 Round-trip mileage expenses are reimbursable when family chauffeuring is the most economical alternative. 4.4.8 OCSD vehicles may be used to transport business guests (see Policy F41.00, Vehicle Usage: section 4.6.9). 4.4.9 Travel while at the local destination may be by shuttle, bus or taxi, as needed. A rental car may be allowed when it is more economical. 4.5 AUTO RENTALS 4.5.1 Rental Car Reservations -Employees shall utilize either OCSD's designated travel agency or the Internet, whichever is more cost effective, to secure rental car reservations. Internet reservations may require employees to charge their personal credit card. Employees will be reimbursed for pre-approved reservations made on their personal credit card after they submit a detailed receipt of the charges. Reservations made through the Internet require a written statement from the employee detailing the cost savings. 4.5.2 Rented autos shall only be used when no other means of transportation is economically feasible. Use of airport or hotel shuttles is encouraged. 4.5.3 Class size -Intermediate or standard model, mid-size car (Class C), or the smallest size compatible with the specific need, are to be used. Exceptions shall be explained on an "Exceptions-Unauthorized Expenditures" memo signed by the Department Head. The original copy of the car rental contract and receipt must be attached to the "Travel Expense Reimbursement" form. 4.5.4 Insurance -OCSD is insured or self -insured for damage to rental cars used on company business. ONLY the "Loss Damage Waiver Fee" is to be accepted and is reimbursable. Any additional insurance purchased for the rental car is not reimbursable. 4.5.5 Rental Contract -When completing the rental agency contract, sign for OCSD, not as an individual (i.e. Orange County Sanitation District, CA, by (your name). 4.5.6 Gas Surcharge -OCSD will not pay fuel surcharges. 4.5.7 Damage-In the event of damage to rental cars, all details of the event reported to the police and/or the rental firm shall also be provided to OCSD Safety Division within 24 hours of the incident. 4.6 AIR TRAVEL 4.6.1 Airline Reservations -Employees shall utilize OCSD's designated travel agency or the Internet, whichever is more cost effective, to secure airline reservations. Internet reservations may require employees to charge their personal credit card. Employees will be reimbursed for pre-approved reservations made on their personal credit card after they submit a detailed receipt of the charges. 4.6.2 Frequent Flyer Miles -Employees who belong to frequent flyer programs are entitled to personally use all bonuses accrued by them on company business. Under no circumstances, however, may employees purchase more expensive tickets in order to accumulate frequent flier mileage or upgrade the class of service. First or Business Page 4of8 I Class upgrades may be used as long as the original ticket still represents the lowest practical airfare. 4.6.3 Excess Baggage Fees -OCSD will not reimburse for excess baggage fees if not related to company business. This includes sporting equipment. 4.6.4 Alternative Airports -Alternative airports within close proximity (Los Angeles, Long Beach, and Ontario) shall be used if the savings exceed $150. 4.6.5 Lost or Unused Tickets/Ticket Changes -Once an employee accepts an airline ticket on behalf of OCSD, he or she is responsible for it. If the employee loses his/her ticket, the employee must incur any related fees. Unless directed by OCSD management, an employee who fails to use or changes an airline ticket for his/her convenience shall incur any related fees. It is the employee's responsibility to contact the agency that issued their ticket to find out how to remedy lost, unused or ticket change situations. 4.6.6 Flight Limitations -There shall be no more than four (4) OCSD employees total per flight. 4.6. 7 Saturday Night Stay-over -OCSD may require a Saturday night stay-over if the stay- over results in significant cost savings to OCSD. In general, it is expected that business meetings that start on Tuesday or end on Thursday will not justify a reimbursement for Saturday night stay-over. Saturday night stay-over expenses are reimbursable only if the sum of the airfare plus the expenses of the additional lodging, meals and incidentals resulting from the stay- over are less than the lowest available airfare without the stay-over. 4.6.8 Flight Insurance -Flight insurance is not reimbursable. 4.7 MEALS/INCIDENTALS 4. 7.1 On overnight stays, or travel beyond the normal work day, OCSD employees are entitled to a "per diem" reimbursement per day depending upon the destination. The daily maximum includes amounts for breakfast, lunch and dinner and an allowance for incidentals. Receipts are not required to receive the per diem amount. 4.7.2 Per Diem amounts have been approved by the Board of Directors and comply with the Federal Meals Incidental Expense Rates found in the Code of Federal Regulations 301- 11.18. Use of these rates allows OCSD's reimbursement plan to be considered an "accountable plan" by the IRS. The filecontaining the daily rates and governing destinations is accessible through f\tWGOSP; t=t:\RtgJel:Jal\feFms\t!BiR!ng aREi meetiRgs a1:1tl:ieri2atfeRS aREi exfJeRSes\Demestis Per Diem Rates. 4.7.3 When a training function or meeting does not involve overnight stay, the meal reimbursement shall not exceed the individual maximums above for the meals that are appropriate for travel times. 4.7.4 Provided Meals -Meal expenses are not reimbursable if furnished as part of the event and included in the registration or if provided by others. 4.7.5 Meals served by airlines are not counted as a full meal. If an airline serves breakfast, for example, an employee remains eligible for the breakfast per diem. Page 5of8 4.8 GROUP EXPENSE REIMBURSEMENT 4.8.1 When employees travel in a group, they shall pay their own expenses. If this is not practical, one member of the group may pay. Expense reimbursement form shall include: • Names of the individuals for whom the expense has been incurred • Department number(s) to be charged • Circumstances involved Expenses for meals etc. cannot exceed individual maximums on an average per employee basis. 4.a.2•'\'wheO:·iriOre~fian:;§ae ocsb':amploY.cae.J~·:llr~S.ebTfi>f;a)~uslne~s-'mea1,~1he , · · · · .J~;;:: :expe,ps~(sJjml1~t;t>~:·r~t>ott~d .by(~n.~·rT1tt~!,"~~n~RrJ~qa.J1!1E>:~~qn~~~h~,~4c>~t<ot · · ·. · "busihess rri'$als :sfioµld :be'in ·nne·with:per::qiem'·rates~ 4.9 COMBINING BUSINESS AND PERSONAL TRAVEL 4.9.1 If an employee combines business and personal travel, the personal travel expenses will be paid directly by the employee. For trips in which the primary purpose is personal, OCSD pays only that portion of the trip directly related to business. 4.9.2 Business travel is based on actual business expenses incurred. Therefore, no adjustment is permitted between expense categories (e.g., funding extra airfare expense in exchange for reduced lodging in a private home on a personal side trip). 4.9.3 In general, it is not appropriate for family members to accompany employees on business trips. Any costs incurred on behalf of family members are not reimbursable. 4.10 FOREIGN TRAVEL 4.10.1 Regardless of when expense reports are submitted, the exchange rate for converting foreign currency expenses into U.S. dollars will be the rate in effect at the time the U.S. dollars are converted to foreign currency and supported by receipts. 4.11 TELEPHONE CALLS 4.11 .1 Business telephone calls and modem services are reimbursable with receipt. On overnight stays, a $4.25 per day allowance is provided for personal telephone calls. Employees with OCSD-issued cellular phones are encouraged to use their cellular phones for calls. 4.12 CASHADVANCE 4.12.1 Cash advances may be requested for overnight stays FOR EMERGENCY PURPOSES ONLY. The minimum request amount per trip is $100. The maximum request amount is $250 per trip. To receive a cash advance, the traveler is required to complete a "Request for Emergency Cash Advance" form, obtain proper signatures and submit the completed form to the Accounting Division. Page 6of8 ' . 4.13 NON-REIMBURSABLE EXPENSES 4.13.1 Expenses that are personal (not directly connected with OCSD business) are not reimbursable unless there are extenuating circumstances approved by the General Manager. These include, but are not limited to the following: • Clothing and toiletries • Personal side trips, personal entertainment and personal trip insurance • Fees for use of recreational, health and gym facilities • Home maintenance, baby sitting and pet boarding expenses • Personal legal charges and traffic violations • Loss or theft of cash, travelers checks, travel tickets and credit cards • Loss, theft or damage to personal property such as luggage, auto and clothing • Medical expenses • Accident related costs resulting from an employee's business use of a personal auto • Tips exceeding 15% • Movies • Alcohol 4.14 AGENCY/VENDOR-REIMBURSED EXPENSES 4.14.1 When any meeting or training fees are to be reimbursed by an outside agency or vendor, the agency/vendor shall provide a letter to the employee stating exactly which expenditures will be reimbursed. The letter shall accompany the employee's reimbursement package. The designated travel coordinator shall prepare a letter to the agency/vendor listing all expenditures that the agency/vendor has agreed to reimburse and enclose a copy of the agency/vendor authorization letter and copies of all receipts. This letter is copied to the employee and to Accounts Receivable in the Finance Department so that the payment can be credited to the proper account. 4.15 REIMBURSEMENT FOR NON-OCSD EMPLOYEES 4.15.1 Occasionally, OCSD requests others to travel either to OCSD properties or on behalf of OCSD. In those instances, the Department Head shall prepare a letter authorizing the travel. After completing the travel, the traveler submits a detailed invoice along with a payment request voucher to Accounts Payable for processing. A copy of the authorization letter shall accompany the payment request voucher. 4.16 EXCEPTIONS 4.16.1 Exceptions to the policy shall be indicated on the original Travel Expense Reimbursement form. Additionally an Exceptions-Unauthorized Expenditures memo shall be completed, signed by the Department Head and attached to the package. Page 7of8 5.0 PROVISIONS AND CONDITIONS 5.1 Employees shall have Department Head approval in writing before agreeing to appear on a panel or to give a presentation on behalf of OCSD. Failure to do so may preclude attendance. 6.0 RELATED DOCUMENTS 6.1 Travel Expense Reimbursement form 6.2 Airfare Payment Request Voucher form 6.3 Registration Payment Request Voucher form 6.4 Request for Travel Authorization form 6.5 Lost -Unavailable Receipts memo 6.6 Request for Emergency Cash Advance form 6. 7 Federal Meals and Incidental Expense Rates per Code of Federal Regulations (CFR 301-11.18) 6.8 Policy C190.00, Variable Non Base Pay 6.9 Policy F41.00, Vehicle Usage Policy Page 8of8 i J ~ RESOLUTION NO. OCSD 05-29 AMENDING RESOLUTION NO. OCSD 98-33 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT AMENDING THE HUMAN RESOURCES POLICIES AND PROCEDURES ***************************** The Board of Directors of the Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: That Exhibit "A" of Resolution No. OCSD 98-33 is hereby amended by amending Policy No. Ct 10.00, Travel, set forth in Attachment No. 1, attached hereto and incorporated herein by reference. Section 2: That all other terms and conditions of Resolution No. OCSD 98-33, as previously recommended, shall remain in full force and effect. Section 3: That all future amendments to Resolution No. OCSD 98-33 be made by Resolution. PASSED AND ADOPTED at a regular meeting held December 21, 2005. Chair ATTEST: Board Secretary The Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held November 14, 2005, were not available for this mailing. These minutes will be distributed at the December 21, 2005 Board of Directors meeting. ' i ; BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 12/21/05 AGENDA REPORT Item Number Item Number Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Alberto Acevedo, Project Manager SUBJECT: ELECTRICAL EQUIPMENT REFURBISHMENT AND PROTECTION, JOB NO. SP-81 GENERAL MANAGER'S RECOMMENDATION 18 (1) Approve Plans and Specifications for Electrical Equipment Refurbishment and Protection, Job No. SP-81, on file at the office of the Board Secretary; (2) Receive and file bid tabulation and recommendation; and (3) Award a construction contract to Helix Electric, Inc. for Electrical Equipment Refurbishment and Protection, Job No. SP-81 , for an amount not to exceed $2,698,000. SUMMARY • This contract is for the replacement of switchgear for the Return Activated Sludge (RAS) equipment at Plant No. 2, addition of air conditioning systems in all the areas to be modified by this project, and the addition of a roof over Distribution Center "D". • Additional equ ipment that needed to be updated or replaced in th is project in order to implement the recommendations from Job No . J-25-4, Electrical Power System Studies, and to comply with the San itation District Guidelines includes: 1. High resistance grounding for existing transformers. 2. Changing the sensors and plugs in existing breakers. 3. Upsize the conductor feeding the main breaker in a distribution panel. 4. Installing a new circuit breaker in a Motor Control Center and a new cable to a Variable Frequency Drive. 5. Install a new circuit breaker and a new cable to another Variable Frequency Drive. 6. Remove the existing power feed and re-route it to feed another service. 7. Provide lighting arresters and Transient Voltage Surge Suppression. 8. Remove and replace existing transformers with new equipment sized to meet Electrical System Analysis Software (ET AP) data provided by the Sanitation District. 9. Install a new battery system to provide backup power for operation and control at each new switchgear. Page 1 • The Plans and Specifications were completed by Fluor Enterprises, Inc. on August 11, 2005. These documents were revised and modified by Sanitation District staff to resolve issues regarding the proper sequence for completion of the work. The revised set of documents was completed in October, 2005. Sealed bids were received on December 6, 2005. Summary information on the Job No. SP-81 budget and bids are as follows: Project Budget: Construction Budget: Engineer's Estimate: Low Responsive Bid: High Bid: Number of Bids: $ 5,132,000 $ 3,700,000 $ 3,200,000 $ 2,698,000 $ 2,739,200 2 • The Director of Engineering recommends award of the construction contract to Helix Electric, Inc. for an amount not to exceed $2,698,000. PRIOR COMMITTEE/BOARD ACTIONS The Construction Budget was increased from $2,205,000 to $3,700,000 at the August 24, 2005 Board Meeting. PROJECT/CONTRACT COST SUMMARY Authorization of $2,698,000 for the construction contract is being requested. This authorization is within the project construction phase budget. Please refer to the attached Budget Information Table for more information. BUDGET IMPACT [g] This item has been budgeted. (Line item: Section 8, 2004-05 Budget Book, Page 82) D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) ADDITIONAL INFORMATION None. ALTERNATIVES None. Page2 CEQA FINDINGS A Notice of Exemption was filed with the Clerk-Recorder of the County of Orange on May 22, 2003, for the completion of the work under this contract. ATTACHMENTS 1. Budget Information Table 2. Bid Tabulation AAC:el H:\ntglobal\Agenda Draft Reports\PDC\SP-81 Construction Contract Agenda Repoort.doc Page 3 Phase 1 • Pro'ect Oevelo ment $ . $ Phase 2 -Prelimlna $ 3000 $ Phase 3 -Desi n $ 457,000 $ Phase 4 -Construction $ 2,140,000 $ Phase 5 • Commissfonin $ 118,000 $ Phase 6 -Closeout $ 30,000 $ Cantin enc $ 343,000 $ PROJECT TOTAL $ 3,091,000 $ IRelmbursable Costs PROJECT NET $ 3,091,000 $ Oesian PSA $ Construction Contract $ EOMS: 003791876 BUDGET INFORMATION TABLE ELECTRICAL EQUIPMENT REFURBISHMENT AND PROTECTION JOB NO. SP-81 417,000 $ $ 417 000 ,' $ 417 000 $ ,}It :Y: 4,124,000 $ 4,124 000 ~~. $ 344,000 $ 2,698,000 118,000 $ . $ 118 000 {i~ $ 111,000 ;7 ....... "! 30,000 $ . $ 30,000 ;;~~ $ 26,000 '·\ ,,, 440,000 $ . $ 440 000 $ 5,132,000 $ . $ 5,132,000 $ 901,000 $ 2,698,000 I~ 5,132,000 $ 901,000 $ 2,698,000 214,049 $ . $ 214,049 ~ $ 214,049 $ ~ :-'· . J; 3,700,000 $ 3,700,000 j-b $ . $ 2,698,000 1of1 . $ 0% $ 2,569 86% $ 417,000 $ 363,988 87% $ 3,042,000 $ 7,432 0% $ 111 000 $ 904 1% $ 26,000 $ 0% $ . $ 0% $ 3,599,000 $ 374,893 10% $ 3,599,000 $ 374,893 10% $ 214,049 $ 214,049 100% $ 2,698,000 $ . 0% 12/12/2005 ORANGE COUNTY SANITATION DISTRICT BID TABULATIONS CAPITAL IMPROVEMENTS PROGRAM: CONSTRUCTION CONTRACTS ELECTRICAL EQUIPMENT REFURBISHMENT & PROTECTION JOB NO. SP-81 December 6, 2005 11 :00 a.m. Total Addenda: 3 Engineer's Estimate $3,200,000 Engineer's Budget $3,700,000 CONTRACTOR TOTAL BID 1 .Helix Electric, Inc. $ 2,698,000 Subcontractors a. Granitex Construction, Inc. 2.Morrow-Meadows $ 2,739,200 Subcontractors a. J.F. Shea The Bid Evaluation Team has determined that Helix Electric, Inc. is the Lowest Responsive, Responsible Bidder. A recommendation is made to execute a contract with Helix Electric, Inc. in the amount of $2,698,000, subject to concurrence of the Board of Directors. This amount is within the approved project budget. ~ CONTRACT ADMINISTRATOR, Evaluation Team Chairperson Contracts, Purchasing & Materials Management Page 1 of 1