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HomeMy WebLinkAbout2003-10-22 tr�J,,,+ ORANGE COUNTY SANITATION DISTRICT October 15, 2003 phone: 17141 962-2411 fax: NOTICE OF MEETING (714)962-0356 www.ocsd.com maPO.gBoxd6127 BOARD OF DIRECTORS Fountain 92 28-8127 ORANGE COUNTY SANITATION DISTRICT street address: 10844 Ellis Avenue Founalley,CA tain 8 WEDNESDAY, OCTOBER 22, 2003 — 7:00 P.M. Member Agencies DISTRICT'S ADMINISTRATIVE OFFICES Cities 10844 Ellis Avenue Anaheim Fountain Valley, California 92708 Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove The Adjourned Regular Meeting of the Board of Directors of the Orange County Huntington Beach Sanitation District will be held at the above location, time and date. Irvine La Habra La Palma Los Alamitos Newport Beach /e,V�C Orange Placentia Santa Ana Bo Secreta/ry Seal Beach Stanton Tustin Villa Park OMTS COMMITTEE - Wednesday, November 5, 2003 at 5:00 p.m. Yorba Linda County of Orange PDC COMMITTEE - Thursday, November 6, 2003 at 5:00 p.m. Sanitary Districts JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE - Monday, November 10, 2003 at 5:30 p.m. Costa Mesa @ O C W D Midway City Water Districts FAHR COMMITTEE - Wednesday, November 12, 2003 at 5:00 p.m. Irvine Ranch STEERING COMMITTEE - Wednesday, November 19, 2003 at 5:00 p.m. To maintain world-class leadership in wastewater and water resource management. M3. 0 BOARD MEETING DATES Board Meeting *December 17, 2003 January 28, 2004 February 25, 2004 March 24, 2004 April 28, 2004 May 26, 2004 June 23, 2004 *July 21, 2004 August 25, 2004 September 22, 2004 October 27, 2004 *November 17, 2004 *Meetings are being held on the third Wednesday of the month GAwp.dtaladmin\BS\Agenda\2003 Meeting NoGces1MN10.2.doc ROLL CALL BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT MEETING DATE: 10/22/03 TIME: 7:00 p.m. (SIMONIAN) .................... ANDERSON................... (WILSON) ........................ BANKHEAD................... (SWAN) ............................ BRADY ........................ (YOST) ............................ CAMPBELL ................... ✓ �� (AMBRIZ).......................... CAVECCHE................... C � (GARCIA) ......................... CHRISTY..................... ✓ ;L (CRANDALL).................... COLLINS ...................... -�— (BOARDMAN) ................. COOK ................. (BROADWATER) ............. DALTON....................... (SHAWVER) .................... DONAHUE..................... ✓ ✓ (WILSON)........................ DUVALL...................... ✓ 1/ (UNDERHILL)................... ECKENRODE................. (SCHAFER)...................... FERRYMAN...................�� (POE)................................ JEMPSA...................... ✓ (DAVERT)......................... KAWASHIMA............... (SHEA) ............................. KROM........................ (DOW) ............................. MARSHALL.................. (HERNANDEZ)................. MC CRACKEN............... i (FRESCHI) ....................... MC GOWAN ................. (BEAUMAN) ..................... MOORE........................ i (EPPERSON) ................... NEUGEBAUER.............. J� (KEENAN) ........................ PIERCY........................ _;� :✓ (WEBB) ............................ RIDGEWAY................... ;✓ (SMITH, CHUCK) ............. SILVA........................... v (HERMAN). WA "E^ STAFF: Anderson ✓ Beekman Ghirelli Kyle ✓ Ludwin Miles Ooten ✓ Tomko Streed OTHERS: Woodruffa Nixon �Y 09/24/03 G:\wp.dta\admin\BS\DIRECTOR\Directors Roll Call.doc SIGN-IN SHEET ORANGE COUNTY SANITATION DISTRICT �a UJ BOARD MEETING NAME ORGANIZATION/FIRM lease print leaseprint) F0444A- 1 F±113- cveel cros H:\WP.DTA\ADMIN\BS\FORMS\SIGN-IN FOWADOC •r ` b�JNty SAN/T�Toy � 9 O CAM/h FCTyf�E EH�`Ppd October 22, 2003 MEMORANDUM TO: Board of Directors FROM: Bob Ooten Director of Operations & Maintenance SUBJECT: Level of Secondary Treatment and Disinfection Progress Data on the level of treatment progress and its impacts on the final effluent are attached. Historical trends for final effluent percent of secondary treatment for biochemical oxygen demand (BOD) and total suspended solids (TSS) are shown. In addition, current monthly data for BOD, TSS and disinfection effectiveness are shown on a schematic of the treatment system. This was an historic month for the District in that the 30 ppm goal for TSS concentration in the final effluent was achieved. This achievement was due to the ramp-up of secondary systems and optimization of TSS removal from the advanced primary effluent that is blended with the secondary effluent to make up the final effluent. Staff will continue their excellent efforts to keep the TSS near, at, or under the goal, although facilities construction and rehabilitation and/or flow increases will make routine meeting of the TSS goal challenging. All operationally available secondary treatment facilities are online. Staff continues to make in-plant adjustments and improvements to existing processes to advance toward secondary treatment standards. The final effluent is a blend of 61% secondary treatment and 39% primary treatment, which is slightly below our target of 64% secondary treatment. During the 12 months prior to the Board's decision of July 17, 2002, the District's final effluent quality averaged 51 ppm TSS and 72 ppm BOD. During September 2003, the final effluent averaged 30 ppm TSS and 54 ppm BOD. The secondary treatment goal is 30/30 ppm TSS and BOD. The temporary facility disinfection system that has been in operation since August 2002 is significantly reducing the total coliform, fecal coliform, enterococci bacteria and viruses. September 2003 results for total coliform averaged 12,300 MPN/100 mL, which would be about 68 MPN/100 mL after dilution at the outfall diffuser. OCSD 0 P.O.Box S127 0 Fountain Valley,CA 92728-8127 0 (714)952-2411 Page 2 October 22, 2003 There were no daily total coliform values over the operational target. The total coliform regulation or standard after dilution at the outfall is 1,000 MPN/100 mL at the 3-mile line offshore. The final effluent had a maximum 0.22 ppm chlorine residual averaged over eight hours on one day, which is well below the 1.45 ppm daily maximum compliance limit over 8 sample periods. Additional disinfection data is reported on the Web @ www.ocsd.com. The upgraded bleach/dechlorination (dechlor) facilities were approved by the Board of Directors in January 2003 and construction will be completed in the winter of 2003/04. Commissioning tests of the new chlorination and dechlorination facilities are in progress at this time. These upgraded bleach and dechlorination facilities will be used until we determine the long-term technology that will be used for disinfection and to design and construct the new facilities. RJO:pjm G:\wp.dta\om\810\FlNALMO\BOARD of DIRECTORS\BOARD Handouts\102203\M-102203 Board Packet Cover Letter.doc Attachments (2) y Jr1 SARI 4T �s Orange County Sanitation District i Operational Treatment Levels b Revision 10/14/03 N M Final Effluent Monthly Data 75% Percent Secondary Treatment Monthly Average 72% 70% ••----•.....................&Be/....bS°f°....... ° 67/° ' 66% 6% 65% --•--------- ---•--•---------------------- -------------------- .......... Winter 2002 Goal=64% 61 ° 60% -S8° --.... ......................................... .............................................. ------------- 55% ... ......... ............................................................... ...... ---.--------I--------------------. 50% -----•---------------------------------------------------------------------------------------- ----------------------•- 45% -------------------------------------------------------------------------------------------------- ----•--------------- 40% Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 2002 2003 Total Suspended Solids (TSS) Biochemical Oxygen Demand (BOD) ppm in Final Effluent ppm in Final Effluent 100 100 so so ..................... ----------------- -----------1998 Permit Limit..100 ppm 80 --------------------•----------------------- 6o ----•------------------------------- ------- -...---------------......----------------------------- ....... ........ 70 ............ ..................------. ................------ ...................................... 601998 Permit Ltm€t 60 60 60 63 59 62=60 ppm ..5@.-......58-------`�6-•------�'-6------ --ram- ..57........ 54 50 ---------------------•--•---------------------- 50 ------------------ ................................................ 40 37......36-••----35---....�...------36--------37......�--------38.................34.------------------ 40 -..---......--------------------------- 32 32 30 30 30 Secondary Standard Goal=30 ppm Seconds Standard Goal=30 20 - Secondary .. ppm 10 -----------------------------------------------------------------------•----------------------------------------- 10 -.-..............--------------........-----.........------..................------•--------------------- 0 0 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 2002 2003 2002 2003 VV A r Orange Cowity .Saiiltatioii District i - �_� Operational Treatment Levels Fiscal Year 2001 -02 Ending June 2002 Progress to Secondary Standards (Prior to July 17, 2002 Board decision) Month: September 2003 47% 39% Advanced Advanced Primary Ocean Pipeline Primary Ocean Pipeline :vai�r Water Disinfection& Mixed Mixed Deehlorination 53% 61°/O Online.Aug.12,2002 Secondary Final Effluent: Secondary B BC OD = 72 ppm TSS = 51 ppm Bacteria Reduction: 99.999+% Goal: 99.3% Reduction Ocean Discharge Chlorine Limit Chlorine Level Permit Limit: Daily Maximum: 1.45 ppm Daily Maximum: ppm BOD = 100 ppm (Average of 8 Samples) TSS = 60 ppm Final Effluent: Final Effluent Go BOD = ppm BOD = 30 ppm TSS = ppm TSS = 30 ppm �UPMAZO w—vu� V� %.,X XCc-, Oct 21 2003 14:24:49 Via Fax -> +714 962 0356 Blake Anderson Page 001 Of 003 �b i *Groundwater Replenishment System FOR IMMEDIATE RELEASE i.= OCTOBER 21, 2003 FOR FURTHER INFORMATION CONTACT_ Jenny Wedge. OCWD, (714) 378-3228; pager (71.1) 387-5232 STATE OF CALIFORNIA DEPARTMENT OF HEALTH SERVICES FINDS THAT OCWD'S GROUNDWATER REPLENISHMENT SYSTEM WATER PURIFICATION PROJECT IS AN ACCEPTABLE TREATMENT TECHNOLOGY FOR PRODUCING WATER USED TO RECHARGE ORANGE COUNTY'S AQUIFER SYSTEM Project meets California's DrrnKing Water Dratt Groundwater Recharge.Reuse Regulations issued July 2003 FOUNTAIN VALLEY, Calif.-The State of California's Department of Health Services (DHS) has filed a preliminary report finding that the water purification processes used for the Groundwater Replenishment (GWR) System water purification project are acceptable for producing water for injection and percolation Into drinking water aquifers_ DHS findings are the result of a state mandated public hearing and a thorough investigation of the GWR System's water purification technology. DHS' Division of Drinking Water and Environmental Management (DDWEM) provided its report to the California Regional Water Quality Control Board (RWQCB), the group that oversees the protection of California's water systems. DDWEM is California's health department branch in charge of promoting and maintaining a physical, chemical and biological environment that contributes positively to health, prevents illness and assures protection of the public related to drinking water and the environment "DHS' report reflects the high quality of the water produced by the Groundwater Replenishment System," said Denis Bilodeau, president of the Orange County Water District board of directors. "These findings confirm that the technologies used to purify GWR System water will produce very safe, high quality water." -MORE- A joint effort of the Orange County Water OLmia and the Orange County Son+tuuon DA-wa (714) 378-3200 - Fa. (714) 378.3381 • 10500 Ellis Avenue - Fountain Valley - California 92708 - vft%v gwrsystem.com Oct 21 2683 14:25:30 Via Fax —> +714 962 0356 Blake Anderson Page 082 Of 003 r GWR SYSTEM RECEIVES APPROVAL FROM DHS-2 The GWR System will produce water that will meet and in many areas go beyond drinking water standards in quality. The System will be taking treated sewer water that is currently released into the ocean and purify it through microfiltration, reverse osmosis and ultraviolet light with hydrogen peroxide advanced oxidation treatment. The purified water will become part of a seawater Darner and also be pumped through a 13-mile pipeline to percolation ponds in Anaheim where it will seep into deep aquifers and blend with Orange County's other sources of groundwater, following the same natural filtering path rainwater takes through the ground. After receiving input from several community members and leaders at a February public hearing. the Orange County Water District reaffirmed its intention to comply with all DNS recommendations to protect drinking water supplies, even if they are not incorporated into the permit issued by the Regional Water Quality Control Board. "Although the recommendations made by DHS may not be required in the Regional Water Quality Control Board's permit, the water district is committed to going above and beyond requirements to ensure public safety", said Phil Anthony, chairman of the project'.oversight committee. The GWR System has been endorsed by a number of health and medical organizations and experts including Anaheim Memorial Medical Center, Hoag Hospital, Garden Grove Hospital and Medical Center, Kaiser Permanents Orange County, Los Alamitos Medical Center, Newport Bay Hospital, Orange County Korean American Health Information and Education Center, Orange County Pharmacists Association, Taiwanese Medical and Dental Association, West Anaheim Medical Center, Sandra Smoley, R.N., former Secretary of the California Health and Welfare Agency, John Blossom, M.D., Professor of Clinical Family and Community Medicine at UCSF in Fresno, Dr. Harvey Collins, former Chief, California Department of Health Services, Drinking Water Division and Jack Skinner, M.D. -MORE- (714)378-3200/10500 Ellis Avenue,Fuunrain Valley,CA 92708 Oct Zl 2003 14:Z6;10 Via Fax -> +714 962 0356 Blake Anderson Page 003 Of 003 GWR SYSTEM RECEIVES APPROVAL FROM DHS-3 The project will help prevent future predicted water shortages in Orange County. It will also help drought proof the groundwater basin and reduce its mineral content. The project will prevent ocean water from contaminating the large groundwater basin. Additionally, it will provide water during droughts, a recurring event in Southern California. More information on the Groundwater Replenishment System is available at www_gwrsystem_com. Tho Orange Counry Water Distncr(OCWD)manages and protects me large grounawarer aasin un.7errytng norm anv central Orange County. OCWD is a special district,separate from the County of Orange or any aly govemmenc it was croared Dy the California Legislature,n 7933 to oversee Orange County's groundwater basin The groundwater basin supplies more than halt of rho water needs for 2.3 million residents in rho cities of Anaheim, ikon Park, Cypress, Casta Mesa, Fountain Vativy, Fullerton, Garden Grove, Huntington Beach, Irvine, La Palina,Los Alamitos. Newport Beach, Orange, Placentia, Santa Ana, Seal Beach. Stanton, Tustin, Villa Park, Westminsieranb Yorba Linda. To loam more about waterlog on to twww ocwd.com. (714)378-3200 / 10500 Ellis Avenue,Fuuntam Valley,CA 92708 Meeting Date To Bd.of Dir. FAHR COMMITTEE 10/08/03 10/22/03 AGENDA REPORT Item Number Item Number FAHR03-83 14 d Orange County Sanitation District FROM: Lisa Tomko, Director of Human Resources Originator: Lisa Arosteguy, Human Resources Supervisor SUBJECT: CHANGES AND ADDITIONS TO HUMAN RESOURCES POLICIES AND PROCEDURES AS AUTHORIZED BY RESOLUTION 98-33. GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 03-24, amending Resolution No. OCSD 98-33, amending Human Resources Policies and Procedures Manual. SUMMARY The attached policies are routine updates or additions to maintain consistent language with the Memorandums of Understanding (MOU) and/or new legislation or to explain procedures more clearly. PRIOR COMMITTEE/BOARD ACTIONS N/A PROJECT/CONTRACT COST SUMMARY None BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION Policy Number From To Reason for Change and Subject B150.00 Recruitment Current Language. Revised Language. Clarification of policy. D110.00 Catastrophic Illness Current Language. Revised Language. Revisions to process. OMocuments and Settings\popelocal Settings\Temporary Internet Files\OLKBFUtem 14(d).HR PP.doc Revised: 10'22'2003 Page 1 ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS 1 . Policy 13150.00, Recruitment 2. Policy D110.00, Catastrophic Illness 3. Proposed Resolution C Tocuments and Seningslpope\Local Settings\Temporary Internet Files\OLKBF\Item 14(d).HR PP.doc Revised: 10/=2003 Page 2 e 4 Orange County Policy Number: B150.00 Sanitation District Effective Date: �C1c`t4b� Subject: Recruitment Supersedes: , Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for the District's recruitment activities. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all District departments, divisions, sections and employees. 3.0 DEFINITIONS 3.1 Recruitment is the process of attracting qualified individuals to apply for jobs that are open within the organization, whether internal or external. 3.2 Internal recruitment means considering only present employees as applicants for job openings within the organization. 3.3 Open recruitment means attracting applicants from outside the organization, as well as internally to apply for job openings within the organization. 3.4 Probationary Period- Initial as defined in applicable MOU provisions, includes at least the first 6 months or 26 weeks of employment with the District beginning with the date of hire. This period is regarded as an extension of the hiring process, and provides an opportunity for both the employee and V46 District management to assess, over a substantial period of time, whether or not the hiring decision was appropriate. 3.5 Probationary Period- Promotional as defined in applicable MOU provisions, includes at least the first 6 months or 120 days of employment with the District, beginning with the effective date of promotion. This period is regarded as an extension of the selection process, and provides an opportunity for both the employee and the District management to assess,over a substantial period of time, whether or not the decision was appropriate. "At-will"employees do not serve a promotional probationary period. 3.6 Relative is any person related by one of the following familial relationships to any employee at the agency: spouse, mother, father, brother, sister, child, grandmother, grandfather, grandchild, cousin, aunt, uncle, mother-in-law,father- in-law, brother-in-law or sister-in-law. Page 1 of 9 4.0 POLICY 4.1 It is the District's policy to provide nondiscriminatory, lawful and consistent guidelines and procedures to its agency recruitment processes, whether internal or open. 5.0 PROCEDURE 5.1 PERSONNEL REQUISITIONS 5.1.1 A personnel requisition is the first step for the hiring manager/supervisor to communicate personnel staffing needs to Human Resources; however, if the recruitment requires testing (hands-on, written, essay, etc.) as part of the interview process, the testing methods must be reviewed for validity and reliability by Human Resources prior to the initiation of a personnel requisition. 5.1.2 The hiring supervisor completes the personnel requisition and receives the appropriate signatures required before sending it to Human Resources. 5.1.3 Human Resources reviews the requisition to make sure the qualifications are appropriate for the position. If changes are necessary, Human Resources will work with the appropriate manager/supervisor. 5.2 EMPLOYMENT OPPORTUNITY BULLETINS/POSTINGS 5.2.1 The recruiter prepares the employment opportunity bulletin, also known as a posting. Each posting will include the following information: • Wage range • Department • Brief job description • Required qualifications • Desired qualifications • Posting/closing dates • Procedure for applying • Brief benefits overview 5.2.2 The recruiter provides the draft posting to the hiring manager for approval. 5.2.3 Internal-and-open recru4men#--pesttngs Shall-ren-4ain-open for ter-working days—Upon approval, all job postings (except Intern positions) are advertised as internal recruitments for ten business days unless authorized by the HR Director and extenuating circumstances apply. If there are at least two internal applicants and they meet the minimum qualifications for the position, those applicants will be interviewed. If an internal applicant is not selected or if there are no internal applicants, the position shall be advertised as an external recruitment. 5.2.4 Department representatives are provided with postings for communication within their designated departments. Page 2 of 9 4 5.2.5 Bulletin boards at Plant No. 1 where Employment Opportunity Bulletins will be regularly posted are located in the Control Center, and Warehouse, outside the Human Resources Office and in the Administration Building lunchroom. 5.2.6 Internal Job Announcement Notifications are sent via e-mail to all District employees for internal ,die MEN"!recruitments. 5.2.7 Employment Opportunity bulletin boards at Plant No. 2 are located in the Operations Center, Maintenance Office, Maintenance lunchroom and Warehouse. 5.2.8 Employment Opportunity Bulletins may also be found in other convenient areas throughout both plants. 5.3 ADVERTISING 5.3.1 Advertising for positions at the District ensures positions are filled with the best-qualified candidate for the job. 5.3.2 All positions are advertised on the Internet.Technical and hard-to-fill positions are advertised on trade specific websites. 5.3.3 Trade magazines and other forms of advertising may be used for hard- to-fill or specialized positions. 5.4 APPLICANT SCREENING 5.4.1 Resumes or applications that are received are reviewed and selected for further consideration only if they meet the minimum job requirements. 5.4.2 The recruiter forwards copies of the resumes or applications of qualified applicants to the hiring supervisor for review. Originals remain in HR in the Recruiting files. 5.4.3 All materials (e.g., applications, resumes, interviewer notes, interview packets, packets, etc.) submitted by applicants/candidates during the interview process are confidential and are considered District property and must be returned to Human Resources upon completion of the hiring process. 5.5 INTERVIEW PROCESS 5.5.1 The interview panel members are selected along with the interview date(s). Applicants are scheduled, interview questions are prepared, and the interview panel conducts the actual interview. 5.5.2 The recruiter and the hiring supervisor work together to select the interview panel. However, the recruiter makes the final decision to ensure consistency. The ideal interview panel will include the hiring supervisor, one employee within the department,two individuals outside the department, and the recruiter, or another member of the Human Resources Department. Normally, subordinates within the hiring department are not included in the interview panel. Page 3 of 9 5.5.3 The recruiter and the hiring manager work together to establish a set of questions for the candidates. 5.5.4 The recruiter prepares interview packets and distributes them to the interview panel. Packets include: • An overview of the interview process • A copy of the interview schedule • A copy of the employment bulletin opportunity/posting • Copies of candidate applications • Interview questions and evaluation forms for each candidate 5.5.5 The interview panel will meet at least one half hour before the interview. The panel will finalize the interview questions that are recommended by the hiring supervisor and the recruiter. The panel may add or delete questions. The panel will gain an understanding from the hiring supervisor about the criteria with which to select the ideal candidate, and adopt the appropriate criteria. 5.5.6 The recruiter facilitates the interview process. When interviews are completed, the interview panel members evaluate each candidate interviewed. The top three candidates are identified and ranked in order of preference based on the criteria established prior to the interview. The recruiter collects the documentation at the end of the interview process. 5.5.7 The final candidate is selected from the top three candidates when a majority decision is reached. If a majority decision cannot be reached, the General Manager or designee will make the final determination based on the input of the hiring supervisor, the panel, and the HR representative. If a majority decision is reached, and the hiring supervisor does not agree with the final decision, he or she may appeal for a final decision from the General Manager or designee. 5.6 RECRUITMENT APPEALS PROCESS 5.6.1 Employees should bring recruitment process and decision-making issues to the attention of the Human Resources Manager as soon as possible. The manager will review the issue and provide a written response within five business days from the issue notification date. 5.6.2 If the issue is not resolved to the employee's satisfaction, the employee may file a written statement concerning the problem to the Director of Human Resources within ten business days of receipt of the manager's decision. Upon request by either party, a meeting may be held to discuss the issue and establish remedies. 5.6.3 The employee will be provided a written response from the Director of Human Resources within ten business days after their statement is received. The decision of Human Resources is final (see policy F50,00, Problem Solving Procedure and F60.00, Grievance Procedure). 5.6.4 Time limits may be extended for cause upon mutual consent of the parties. 5.7 EMPLOYMENT OFFERS Page 4 of 9 5.7.1 The recruiter and hiring supervisor determine an appropriate starting salary for all candidates, except those designated as "at-will" employees, based on a Salary Offer Analysis. This analysis will include the applicant's: • Qualifications • Years of experience • Educational background • Salary history • Parity within the department 5.7.2 The HR Compensation Analyst reviews the recommended salary, and approves or makes additional recommendations. All salary offers that are either at or beyond the midpoint of the range will require the approval of the Human Resources Director(or designee). Under no circumstances should panel members (excluding the HR representative) or any other District employee discuss salary offers with candidates or make promises of any kind. HR staff are the only employees authorized to engage in salary discussions with job candidates. 5.7.3 The recruiter prepares completes a status change form for the candidate and receives appropriate SigRatures initiates the background investigation. Background investigation results are provided to the candidate by the District's background screening firm. 5.7.4 When the status change form is approved and the background investigation is clear, the recruiter makes a verbal employment offer to the candidate, which is contingent upon results of a pre-employment physical and drug screening and a b GkgFGWRd iRVeGtigatiGR. Upon acceptance of the employment offer, the recruiter sends regret letters to unsuccessful candidates. Internal candidates are contacted personally prior to receiving regret letters. 5.7.5 The recruiter schedules the pre-employment physical for the candidate, works with the supervisor to establish a potential start date initiates the background-eheak and prepares a formal offer letter for the candidate. The recruiter t,heR-prepares-regret4etters-fer-uRsuGGessful-open candidates-or-Go+vtasts--urnsuGGeGSf LAI-internal saadidates 5.7.6 When the Safety Manager(or designee) has cleared the pre- employment physical results and the rear-L er-has-cleared-the baskgreufld-slieck-resultS, the recruiter will contact the applicant to confirm the employment offer. 5.7.7 The recruiter coordinates the candidate's start date. 6.0 EXCEPTIONS 6.1 EMPLOYMENT OF FORMER EMPLOYEES 6.1.1 Employment of former employees for full-time equivalent or part-time positions shall be subject to and conducted in accordance with this policy. Page 5 of 9 i i 6.1.2 Employment of a former employee is subject to the approval of the General Manager and the Director of Human Resources. 6.1.3 In all cases, approval of the General Manager and the Director of Human Resources shall be received prior to an offer of employment to a former employee. 6.1.4 The General Manager may, with the written approval of the Board Chair, employ on a part-time or as-needed basis, a former employee retired from the District when the individual possesses knowledge and expertise of unique and particular benefit to the District and when the services are required. The length of service performed in any one year shall be limited in accordance with the provisions prescribed by the Orange County Employees' Retirement System (currently 120-day maximum). 6.1.5 Part-time or as-needed service shall be compensated at the same current hourly rate of the retired employee's position classification, or if no such classification exists, at a rate not to exceed that paid for the most comparable classification. The retired employee shall not be entitled to receive any benefits otherwise payable to District employees. In the event any employment under this provision involves work assignments outside of Orange County, the current expense reimbursement policy established for regular employees will apply. 6.1.6 If any former employee commences doing business wherein the employee, his/her spouse, or members of his/her immediate family are sole proprietors, or majority or controlling shareholders or owners of a corporation, partnership or other business entity, such business shall not be retained as an independent contractor or consultant to provide service directly to the District for a period of one year after leaving District's employment. Thereafter,said business entity shall be allowed to contract with the District upon compliance with all resolutions and regulations of the District then in effect, relating to the procurement of services. 6.1.7 If any former employee becomes employed by any firm or business entity in which the former employee, his/her spouse or members of his/her immediate family own less than the majority or controlling interest in said entity, said entity shall not be prohibited from contracting with the District. However,the former employee shall not perform work on District projects for a period of one year after leaving District employment; nor shall such former employee contact District officers or employees for the purpose of attempting to influence any District decision, including but not limited to,the award of contract, issuance of permits, or compromise of administrative civil penalties,for a like period of one year. Said services shall be obtained only in accordance with all rules and procedures of the District relating to procurement. 6.1.8 Any District employee who receives an offer of employment or a request to discuss potential employment from any person or business entity performing services for the District shall report such contact to his or her immediate supervisor, who shall decide whether any change in assignment is necessary or appropriate while the offer or discussions are pending. Page 6 of 9 6.1.9 The prohibitions of this policy may be waived by the Finance, Administration and Human Resources Committee of the Boards of Directors if, on a case-by-case basis, it is determined to be in the best interests of the District to do so. 6.2 EMPLOYMENT OF RELATIVES 6.2.1 EXcept as,odirwise, r V derrly state 1 W;nib employee, prospective employee or applicant shall be denied employment or benefits of employment solely on the basis of his or her familial relationship with an employee of the agency ib.F" txtbi►660 t a8s and of D�reCtoCs. 6.2.2 The District will make reasonable efforts to assign job duties to eliminate any potential for an adverse impact on supervision, safety, security or morale, or potential conflicts of interest. 6.3 LATERAL TRANSFERS 6.3.1 Employees may request a lateral transfer to a vacant position in the same classification in another department providing they have demonstrated at least six months of continuous competent or above performance in their current position, and the transfer is of benefit to the District. 6.3.2 Employees who wish to be considered for a lateral transfer should notify Human Resources in writing of their intent. In the event a transfer is approved and accepted by the employee, the department from which the employee is transferring may determine the effective date based upon operational requirements and a reasonable period of time to acquire a suitable replacement. 6.3.3 Lateral transfers do not normally involve increased levels of duties and responsibilities, or otherwise qualify as promotions, and therefore do not involve salary adjustments. 6.3.4 In the event an adjustment appears warranted based on extenuating circumstances, the adjustment must have written approval from the department head prior to being extended to the employee. 7.0 PROVISIONS AND CONDITIONS 7.1trt � e 7.2 The District's Board of Directors must approve unbudgeted positions for new hires or promotions before any internal or open recruitment effort is initiated. 7.3 Hiring an individual into a budgeted position requires the approval of the Department Head and General Manager. 7.4 Promoting an individual into a budgeted position requires the approval of the Division Manager, Department Head or General Manager. Page 7 of 9 7.5 The District retains the right to refuse to place a relative under the direct supervision of a District employee where such has a potential for creating an adverse impact on supervision, safety, security or morale. 7.6 The District retains the right to refuse to place relatives in the same department, division, or facility where such has a potential for creating an adverse impact on supervision, safety, security or morale, or involves potential conflicts of interest. 7.7 INITIAL PROBATIONARY PERIOD 7.7.1 All persons hired by the District,except those designated as"at-will" employees, are considered to be probationary employees for a period of at least the first 26 weeks or 6 months of employment, depending upon the applicable MOU provisions, beginning with their date of hire.This probationary period is regarded as an extension of the hiring process, and provides an opportunity for both the employee and District's management to assess, over a substantial period of time, whether or not the hiring decision was appropriate and resulted in a relationship that adequately meets the needs of both the individual and the District. 7.7.2 The probationary period may be extended by mutual agreement between the District and the employee, prior to the expiration of the probationary period. An employee's probationary period may be extended when there is a need to further assess the individual's abilities to satisfactorily perform the duties required for their job classification. Probationary employees may be released by the District at any time during the probationary period (including any extension) without cause or reason. 7.7.3 A probationary employee's work performance is closely monitored during this period to ensure that the employee understands the duties, responsibilities and management expectations of the position, and to allow an opportunity for the supervisor or manager to provide proper direction and guidance. Employees who do not demonstrate the potential for meeting performance expectations for their position within a reasonable period of time may be released prior to the completion of the Probationary Period. Probationary employees shall serve at the will of the District during this period. In the event of release of a probationary employee,the employee shall not be entitled to receive any severance pay. 7.8 PROMOTIONAL PROBATIONARY PERIOD 7.8.1 All promoted employees, except those designated as"at-will" employees, shall serve a promotional probationary period lasting at least 120 days or 6-months, depending upon the applicable MOU provisions, beginning with the effective date of promotion.This period is regarded as an extension of the selection process, and provides an opportunity for both the employee and the District management to assess, over a substantial period of time, whether or not the decision was appropriate. 7.9 REFERENCE CHECKS 7.9.1 Employment with the District is contingent upon a pre-employment screening process which includes a physical examination, drug/alcohol test and background investigation. Candidates must also be able to Page 8 of 9 provide documentation authorizing their legal right to work in the United States as per the Immigration Reform and Control Act of 1986. 7.9.2 The District may verify information contained in the job application of a prospective employee with the prospective employee's authorization. 7.9.3 Inquiries to District employees regarding reference or employment verification checks of former or present employees, shall be discussed with or referred to Human Resources prior to any response. 8.0 RELATED DOCUMENTS 8.1 501, OCEA and SPMT memorandums of understanding (MOUs) 8.2 Human Resources Intern Program guidelines 8.3 Policyf50.00,Problem Solving Procedure 8.4 Policy F60.00,Grievance Procedure 8.5 Policy C180.00, At-Will Policy Page 9 of 9 1 Orange County Policy Number: D110.00 Sanitation District Effective Date: ApFil 25, 2001 octob�r' Subject: Catastrophic Illness Supersedes: D40.00 Leave CIE ©cii �a�i+.o� Program _ ._. .. _ Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the administration of the District's Catastrophic Illness Leave Rank Offi iorT Program. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 All District employees. 3.0 DEFINITIONS 3.1 Catastrophic Illness or Injury • Debilitating illness or injury which is expected to incapacitate the employee for an extended period of time and which creates a financial hardship due to the exhaustion of all accrued leave. • A debilitating illness or injury of a child, parent or spouse that results in the employee being required to take time away from work for an extended period to care for the family member, therefore creating a hardship due to the exhaustion of the employee's accrued leave. 4.0 POLICY 4.1 Employees may on occasion face catastrophic medical conditions involving themselves or their immediate family that results in the exhaustion of all accrued sick,vacation, personal or other paid leave. Such employees may request, or be nominated for allocations of leave time fry►accordtng�#o the District's Catastrophic Illness Leave ilk Donation Program. 4.2 Employees may, in accordance with the provisions of the District's policy regarding the Catastrophic Illness Leave -Rank Danat(Qn Program, elect to donate accrued and unused personal leave, vacation leave or compensatory time off to �oeamnv qRvtq hRnk hours may be used by aR „�.. e leye g c�uatifi�tl at hap raved. to receive leave baek allocations of leave time: 4.3 , leave bank GeRtFibUtions Page I of 3 4.4 E�Ieyees R�ay�leRate Laveime et�g�tieaje da#eciyo emloe to another iitlue vacation, compensatory or personal leave li.m.e te the le-ave -h-ank. 4.5 Leave Time is available. 5.0 PROCEDURE 5.1 Requests or nominations for allesatien of OW" leave time are subject to the approval of the Director of Human Resources or designee, pursuant to this policy. 5.2 Requests for WWt �tme are to be submitted to the Blfsete of Human Resources MIS. for aPpreval using the N form"Application for Use of Rank LeaveotCs". This form is located on the HW€D intranet site. 5.3 Communicating the request to District employees for leave time donations shall be made in the following manner: a. The employee or nominator will submit a draft e-mail to Human Resources for review informing employees of the request for leave time donations b. Human Resources will send the approved e-mail announcement to the employee's immediate work division, and may also send it to the department. It can later be sent to other divisions or departments if requested. 5.4 To make a leave time baRk donation, employees should complete a "Catastrophic Illness Leave Rank QOh ttgll Gent ib�►tie Form"and submit 4 the form to the-Blresteref Human Resources. This form is located on the HRJE-D intranet site. 5.4 The vacation,compensatory or personal leave time donated by an employee shall be converted to a dollar value based on the hourly rate of the donor. BRse iRdividaa� 5.5 At the time of allocation, those dollars shall then be converted into sick leave or personal leave at the hourly rate of the recipient of the donated leave time. 6.0 EXCEPTIONS 6.1 Employees who have not exhausted their paid leave-vacation, sick, personal and compensatory time off-at the time of request or nomination will not be considered for allocation of leave bank time until their paid leave time is exhausted. 6.2 Sick leave may not be donated to the leave bIhyot�e� ciploy8e4� otltet' 7.0 PROVISIONS AND CONDITIONS 7.1 To be eligible to receive allocations of leave time 49mas pfputded.by the Catastrophic Illness Leave Rank Qarnn Pratt, employees must have exhausted all of their paid leave, including vacation, sick, personal and compensatory time off. Page 2 of 3 e 7.2 The maximum allocation of donated leave thit'an employee,may,re eiv„e is 480 hours per individual per yew 12 month per!od 7.3 Employees will be requested to provide medical documentation of a catastrophic health condition involving their child, parent or spouse, or involving the employee's own catastrophic health condition. 7.4 Donations must be made in whole hour increments, and are irrevocable. 7 a: ariy�s+cFi sit hat rernat�tVIMtCia aric sipn� � tea�e �aat a donors on;;a,pro ratecC:6as�s` gr�gina}�j+°cinri;ted`h�ours. 8.0 RELATED DOCUMENTS 8.1 Application for Use of ik CafaStr`ophn tunes Leave Nouns form. 8.2 Catastrophic Illness Leave Bank Gentrib, C�?t4h8t On form Page 3 of 3 b RESOLUTION NO. OCSD 03-24 AMENDING RESOLUTION NO. OCSD 98-33 A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT AMENDING THE HUMAN RESOURCES POLICIES AND PROCEDURES The Board of Directors of Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: That Exhibit "A"of Resolution No. OCSD 98-33 is hereby amended by amending Policy No. B150.00, Recruitment, set forth in Attachment No. 1, attached hereto and incorporated herein by reference. Section 2: That Exhibit "A" of Resolution No. OCSD 98-33 is hereby amended by amending Policy No. D110.00, Catastrophic Illness, set forth in Attachment No. 2, attached hereto and incorporated herein by reference. Section 3: That all other terms and conditions of Resolution No. OCSD 98-33, as previously recommended, shall remain in full force and effect. Section 4: That all future amendments to Resolution No. OCSD 98-33 be made by Resolution. PASSED AND ADOPTED at a regular meeting held October 22, 2003. Chair ATTEST: Board Secretary CADocurnents and Settings\pope\Local Settings\Temporary Internet Files\OLKBFIItem 14(d).3.doc BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 10/22/03 AGENDA REPORT Item Number Item Number 9(b) Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Bob Chenowith, Senior Engineering Associate SUBJECT: PROPOSED ANNEXATION NO. OCSD-32 — ANDREWS/HARRIS ANNEXATION GENERAL MANAGER'S RECOMMENDATION (1) Receive and file petitions from Paul Andrews and Janet Harris requesting annexation of .62 acres to Orange County Sanitation District (OCSD) in the vicinity of Orange Park Blvd. and Clark Avenue in an unincorporated area of Orange County; and (2) Adopt Resolution No. OCSD 03-22, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-32 — Andrews/Harris Annexation). SUMMARY • OCSD received a request from Paul Andrews and Janet Harris to annex .62 acres to OCSD. There are two parcels in this annexation and only one parcel will be connected to the existing 12-inch OCSD sewer located on Clark Avenue at this time. • Both parcels have also requested annexation to the City of Orange concurrent with annexation to OCSD. One property (APN 379-573-05) already has an existing three-bedroom house that will connect to the sewer in the future. The other property (APN 379-573-06) is a vacant lot, and the owner plans to construct a new two- bedroom house after the annexation is complete. • OCSD has collected the sewer capacity fees for both properties. Each property owner will need to install their own sewer laterals to each property. PROJECT/CONTRACT COST SUMMARY This annexation is in accordance with the terms of the negotiated agreement with the County of Orange regarding A.B.8 Tax Exchange for annexing properties. The Board of Directors approved this action and it became effective March 14, 1989. Under this Tax Exchange, OCSD does not receive a percentage of the basic levy, and instead, collects a higher annexation fee. The fee of $8,151 .00 includes the following: LAFCO Processing Fee S 1 ,150.00 OCSD Processing Fee 500.00 State Board of Equalization Processing Fee 300.00 CA Environmental Quality Act Filing Fee 43.00 Sewer inspection for laterals 800.00 OCSD sewer capacity fee new (2) bedroom home 1 ,475.00 OCSD Annexation Acreage Fee (XXX acres) $ 3,883.00 TOTAL ANNEXATION FEE $ 8,151 .00 PRIOR COMMITTEE/BOARD ACTIONS N/A BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. © Not applicable (information item) ADDITIONAL INFORMATION The Map and Legal description that usually accompanies an Agenda Report for Annexations was not ready from the County of Orange prior to mailout. The Map and Legal description will be available at the Board meeting for review. ALTERNATIVES N/A CEQA FINDINGS Notice of Exemption will be filed. ATTACHMENTS N/A RLC: sa WntglobaMgenda Draft Reports\.Joint Boards\AndrewsHarris Annexation.doc Revised: 8/20i01 Page 2 EXHIBIT"A" OCSD-32 Andrews-Harris Annexation No. DA-03-19 to the Orange County Sanitation District 1 That portion of land situated in the Unincorporated Territory of the County of Orange, State of 2 California,being all of lots 108, 109 and 110, and a potion of Lot G(Clark Street)of Tract No.752,as 3 shown on a map thereof filed in Book 25,Pages 12 through 14,inclusive,of Miscellaneous Maps,in the 4 Office of the County Recorder of said County,more particularly described as follows: 5 Beginning at an angle point in the existing boundary of the Orange County Sanitation District 6 (OCSD),as established by "Annexation No. 88"to the County Sanitation District No. 7 said angle point 7 being the southeast corner of said annexation and the southerly terminus of that certain course shown as 8 "N17017'40"W 304.05"', said angle point being also a point on the centerline of Orange Park Boulevard, 9 70.00 feet wide; 10 Thence,leaving said district boundary(OCSD)and continuing along the centerline of Orange Park 11 Boulevard South 17°01'09"East, 57.17 feet to the intersection with the centerline of Clark Street,60.00 12 feet wide,as shown on said Tract No. 752; 13 Thence,leaving the centerline of Orange Park Boulevard,continuing along the centerline of Clark 14 Street North 81031"41"East,232.07 feet to the intersection with the northerly prolongation of the west 15 line of Lot 108 of said Tract 752,from which a tie to said point bears North 33°21'32"West 815.74 feet 16 to Orange County Horizontal Control Station GPS No. 3192, having a coordinate value(U.S. Survey 17 foot)of North 2243089.237 and East 6095869.52,based upon the California Coordinate System(CCS 18 83),Zone VI, 1983 NAD( 1991.35 epoch OCS GPS Adjustment)as said GPS No. 3192 is shown on 19 Tract 13833 filed in Book 690,pages 21-24 of Miscellaneous Maps of Records of said County,said point 20 being the True Point of Beginning; 21 Thence, leaving the centerline of Clark Street,continuing along said northerly prolongation and the 22 West line of lot 108 South 8°28'19", 180.00 feet to the Southwest corner thereof; 23 Thence,North 81°31'41"East, 150.00 feet, along the South line of Lots 108, 109 and 110 of said 24 Tract, to the southeast corner of Lot 110; 25 26 27 Page 1 of 3 EXHIBIT"A" OCSD-32 Andrews-Harris Annexation No. DA-03-19 to the Orange County Sanitation District 1 Thence,North 8°28'19"West, 180.00 feet along the east line of Lot 110 and it's prolongation to the 2 intersection with the centerline of Clark Street; 3 Thence, South 819 F41"West,along the centerline of Clark Street, 150.00 feet to the True Point of 4 Beginning. 5 6 7 8 Unless otherwise noted,all distances are ground and are based upon the California Coordinate System 9 (CCS 83),Zone VI, 1983 NAD(1991.35 EPOCH OCS GPS Adjustment). To obtain grid distances, to multiply the ground distances by 0.99997284. 11 12 The above-described parcel of land contains 0.62 acres,more or less. 13 14 All as shown on Exhibit`B"attached hereto and by this reference,made a part thereof. 15 16 17 18 19 20 21 22 23 24 25 26 27 Page 2 of 3 1 EXHIBIT "A" OCSD-32 Andrews-Harris Annexation No.DA-03-19 to the Orange County Sanitation District t 2 This document was prepared by me or 3 4 under my direction and supervision. 5 _;tf LAND S 6 Dated this��'day of Oc r c� ER ,2003 �� K. SG� Q �G Exp.6/30/06 Z:o 8 Michael K. Sullivan L.S.6254 NO.6254 Q My license expires 6-30-06 OC CW-� 9 10 it This document does meet the approval of 12 the Orange County Surveyor's Office 13 `s John Canas, County Surveyor 14 Dated this/•S day of OCTvi3t ie ,2003 .6/30/06 Z p *. NO.6254 Q 16 Per: Michael K. Sullivan,Deputy County Surveyor "` 17 L.S. 6254,My license expires 6-30-06 18 19 20 21 22 23 24 25 26 27 Page 3 of 3 s iAG0 CA!N Rr INE�l.1 EXHIBIT "B" SHEET I OF I "r [ANY�AC'0 EANYo=Ao t ��? OCSD-32 NHCOUNTY ARRIS ANNEXATION No. DA S-19 SANITATION N DISTRICT O THE ORANGE " GPS No. 3192 SURVEYOR'S STATEMENT N 2243089.237 E 6095869.521 THIS PROPOSAL WAS PREPARED BY ME OR r��, 30 UNDER MY DIRECTION. Z MICHAEL K. SULL VAN. L.S. 6254 MY LICENSE E%PIRES 6/30/2006 8 4 o �R. TPOB STREET E 0.ARK r —`—� _. _r' Exp..W3Bf06 1 30' 150.00' * N0.6254 40 a _.._ - o SB1°31 41"W - -- c Lp POB N81°31, 41"E, - 232. l- ' EASY L114 SE COR - f- o __.-. - _} LOT COUNTY SURVEYOR'S STATEMENT ANNEXATION N0.88 1 + + THIS PROPOSAL DOES MEET THE APROVAL OF THE TO CSO No.7 + 1 + + + 1 1 z 1 ORANGE COUNTY SURVEYORS OFFICE. _ + 1 + d r + DATED THIS J'5" DAY OF CCTOI3°=A 2003. CD 1 1 ++ �e 0 +1 JOHN CAMAS. COUNTY SURVEYOR 5 ` UNINCORPORATED TERRITORY 1 --1 N 1 + p 11 0 + ) �n �_ 1 �y(���Tt���S�t 1 ' fP O -4 j 11 -- 1 1 BY: MICHAEL K. SULLIVAN. DEPUTY COUNTY SURVEYOR 'i pNp O 1 111 L.S. 6254. MY LICENSE EXPIRES 6/30/2006. 1 m 1 1 c-�• 111 • } ` 5E TOR ,O o K•S� N � ° 11 1 _ 1 1 _ Exp.6130106 50' 0' 25' 50' WEST LINE i 150•00, 1 k LOT 108_ Ng1°31'41"E I crC 9 NO.6254 GRAPHIC SCALE i "'' SW COR• LOT 108 An ''ANNEXATION NO. 88' TO COUNTY SANITATION SOUTH LINE DISTRICT NO. 7. (CSD). LOTS 108-110 f ) RECORD PER ADJOINING ANNEXATION ANNEXATION BOUNDARY UNLESS OTHERWISE NOTED. ALL DISTANCES ON THIS MAP ARE NOTES GROUND AND ARE BASED UPON THE CALIFORNIA COORDINATE \ \ \ \ \ \ EXISTING ORANGE COUNTY SANITATION SYSTEM ICCS831. ZONE V1. 1983 NAD (1991.35 EPOCH OCS A.P.N. 379-573-05. 06 DISTRICT (O.C.S.D.) BOUNDARY. GPS ADJUSTMENT). TO OBTAIN GRID DISTANCE. MULTIPLY GROUND DISTANCE THIS PARCEL OF LAND CONTAINS . BY 0-99997284. 0.620 ACRES. MORE OR LESS. 1NDICATES OCS HORIZONTAL CONTROL STATION AS FILED (N THE OFFICE OF THE ORANGE COUNTY SURVEYOR. 1 I BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 10/22/03 AGENDA REPORT Item Number Item Number 9c Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Bob Chenowith, Senior Engineering Associate SUBJECT: PROPOSED ANNEXATION NO. OCSD-34 — BEDFORD ANNEXATION GENERAL MANAGER'S RECOMMENDATION (1) Receive and file petition from Durk Bedford requesting annexation of .64 acres to Orange County Sanitation District at 251 Country Hill Road, in an incorporated area of Orange County; and (2) Adopt Resolution No. OCSD 03-23, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-34— Bedford Annexation). SUMMARY • OCSD received a request from Dirck Bedford to annex .64 acres to OCSD. This property will be connected to an existing eight-inch City of Anaheim public sewer in Country Hill Road. • The property is in the City of Anaheim, and currently has an existing three (3) bedroom house. The property has an existing septic system that will be removed after annexation to OCSD, and connection to the City of Anaheim public sewer. • The City of Anaheim will collect the OCSD sewer capacity fees for this property on behalf of OCSD. PROJECT/CONTRACT COST SUMMARY This annexation is in accordance with the terms of the negotiated agreement with the County of Orange regarding A.B.8 Tax Exchange for annexing properties. The Board of Directors approved this action and it became effective March 14, 1989. Under this Tax Exchange, OCSD does not receive a percentage of the basic levy, and instead, collects a higher annexation fee. The fee of $5,951 .00 includes the following: LAFCO Processing Fee S 1,150.00 OCSD Processing Fee 500.00 State Board of Equalization Processing Fee 350.00 CA Environmental Quality Act Filing Fee 43.00 OCSD Annexation Acreage Fee $ 3.908.00 TOTAL ANNEXATION FEE $ 5,951.00 PRIOR COMMITTEE/BOARD ACTIONS N/A BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION The Map and Legal description that usually accompanies an Agenda Report for Annexations was not ready from the County of Orange prior to mailout. The Map and Legal description will be available at the Board meeting for review. ALTERNATIVES N/A CEQA FINDINGS Notice of Exemption will be filed. ATTACHMENTS N/A RLC:sa G:\ntgloba[\Agenda Draft Reports\Joint Boa rds\BedfordAnnexation.doc Revised: 8'20i01 Page 2 lk EXHIBIT"A" r OCSD-34 Bedford Annexation No. DA 03-21 to the Orange County Sanitation District I That portion of land situated in the City of Anaheim,County of Orange, State of California, 2 contained in Section 6,T4S, R8W,more particularly described as follows: 3 Beginning at an angle point in the existing boundary of the Orange County Sanitation District 4 (OCSD), as established by"Annexation No. 16"to the County Sanitation District No. 2, said point being 5 at the northeasterly terminus of that certain course described as"N72°58'35"E 285.18"'in said 6 annexation, said point also being a point on the centerline of Country Hill Road,45.00 feet wide,as 7 shown on said annexation, from which a tie to said point bears South 019 8'07"East 976.47 feet from 8 Orange County Horizontal Control Station GPS No. 3259,having a coordinate value(U.S. Survey foot) 9 of North 2257988.315 and East 6101910.211,based upon the California Coordinate System(CCS 83), io Zone VI, 1983 NAD( 1991.35 epoch OCS GPS Adjustment)as said GPS No. 3259 is shown on Tract 11 8560 filed in Book 412,pages 32-35 of Miscellaneous Maps of Records of said County; 12 THENCE along said existing district boundary per said"Annexation No. 16","Annexation No.70 13 (Wilson)"and"Annexation No. 64(Stropus)",all to the County Sanitation District No. 2,through their 14 various courses in a generally westerly,southerly, easterly and northeasterly direction to the Point of 15 Beginning. 16 17 Unless otherwise noted,all distances are ground and are based upon the California Coordinate 18 System(CCS 83),Zone VI, 1983 NAD(1991.35 EPOCH OCS GPS Adjustment).To obtain grid 19 distances,multiply the ground distances by 0.99998131. 20 21 The above-described parcel of land contains 0.64 acres,more or less. 22 23 All as shown on Exhibit"B"attached hereto and by this reference, made a part thereof. 24 25 26 27 Page 1 of 2 EXHIBIT"A" OCSD-34 Bedford Annexation No.DA 03-21 1 to the Orange County Sanitation District 2 3 4 This document was prepared by me or 5 under my direction and supervision. �A D S 6 7 Dated this/6 day of D�rO aF_ ,2003 2UP `/i Exp.6110/06 NO.6254 Q' 9 Michael K. Sullivan,L.S. 6254 9� OF C�-� 10 My license expires 6-30-06 11 12 13 This document does meet the approval of 14 LAND 15 the Orange County Surveyor's Office K SUS G 16 Dated this�5 day of DcTv3� , 2003 -� Exp.6130/06 17 �jJ/J � -� cfj� NO.6254 18 Per: Michael K. Sullivan,Deputy County Surveyor OF CD��-� L.S. 6254,My license expires 6-30-06 19 20 21 22 23 24 25 26 27 Page 2 of 2 EXHIBIT "B„ SHEET I OF I OCSD-34 BEDFORD ANNEXATION No. DA 03-21 TO THE ORANGE COUNTY SANITATION DISTRICT POB 20 4 SURVEYOR'S STATEMENT "ANNEXATION NO. 16" THIS PROPOSAL WAS PREPARED BY ME OR 2$' UNDER M�IQN. TO COUNTY SANITATION g- _� � DISTRICT No. 2 KGB MICHAEL K. SULLIVAN. L.S. 6254 265•44' MY LICENSE EXPIRES 6/30/2006 NO CITY 2 E �5\a 1R-1 *38" 5 ON NO. 64" K. 5a'35 SU�9 lt1?2° L•86.26' �O 1 STROPUS I r+u Exp.613" � TO COUNTY SANITATION ANITATION �* 7k 20' NO.6254 0' 4, �'• vt AN2 OF o"i � Q. 9�OF CW Q ` a � COUNTY SURVEYOR'S STATEMENT a? � 50' 0' 25' 50' `1 p O`er THIS PROPOSAL DOES MEET THE APROVAL OF THE i ORANGE COUNTY SURVEYORS OFFICE• GRAPHIC SCALE i528A � DATED THIS "1 DAY OF rdEiER 2003. i" n JOHN CANAS. COUNTY SURVEYOR �0't♦?�\ w ANAHEIM -���-- �\ \y Po 2 O BY: MICHAEL K. SULLIVAN. DEPUTY COUNTY SURVEYOR L.S. 6254. MY LICENSE EXPIRES 6/30/2006. 2p 20 I too SY o Z ����SUS` P y9 "ANNEXATION No. 161, N 2257988.315 EXP 6 Z TO COUNTY SANITATION E 6101910.211 l DISTRICT No. 2 ` \ NO.6?.54 LEGEND RECORD PER ADJOINING ANNEXATION ANNEXATION BOUNDARY UNLESS OTHERWISE NOTED, ALL DISTANCES ON THIS MAP ARE NOTES: GROUND AND ARE BASED UPON THE CALIFORNIA COORDINATE \ \ \ \ \ \ EXISTING ORANGE COUNTY SANITATION SYSTEM ICCS831. ZONE VI, 1983 NAD 11991.35 EPOCH OCS A.P.N. 356-341-01 DISTRICT ID.C.S.D.I BOUNDARY. CPS ADJUSTMENT). TO OBTAIN GRID DISTANCE. MULTIPLY GROUND DISTANCE THIS PARCEL OF LAND CONTAINS BY 0.99998131. 0.640 ACRES. MORE OR LESS. - INDICATES OCS HORIZONTAL CONTROL STATION AS FILED N THE OFFICE OF THE ORANGE COUNTY SURVEYOR. Revised— 10121103 (Item 1460 AGREEMENT TO ESTABLISH THE PURCHASE PRICE FOR, AND THE PURCHASE OF, A 2.0 MGD WASTEWATER TREATMENT AND DISPOSAL CAPACITY RIGHT FOR DESALTER BRINE THIS AGREEMENT, is made and entered into, to be effective this 22nd day of October, 2003, by and between: ORANGE COUNTY SANITATION DISTRICT, a public agency, hereinafter referred to as "OCSD'; AND SANTA ANA WATERSHED PROJECT AUTHORITY, a joint powers public agency, hereinafter referred to as "SAWPA". OCSD and SAWPA are sometimes collectively referred to herein as the "Parties". RECITALS A. Pursuant to that certain Wastewater Treatment and Disposal Agreement dated July 24, 1996, between the Parties (the "Agreement"), SAWPA possesses an ultimate Treatment and Disposal Right of 30 MGD (as those terms are defined in the Agreement), pursuant to, and in accordance with, the terms and conditions specified therein; and B. Pursuant to the Agreement, SAWPA has exercised its purchase rights and acquired and presently owns 11 MGD of capacity defined as a Treatment and Disposal Right; and WS&S-TFN:pj:10/21/03:#175931 1 + i C. SAWPA is presently implementing a new groundwater desalting project and expanding another through the Eastern Municipal Water District. These desalting projects will produce, as a by-product of operation, up to 2 MGD of brine which is proposed to be treated and disposed of under the terms of this Agreement; and D. OCSD has expressed a desire to promote, and participate in, groundwater reclamation in SAWPA's Santa Ana River Interceptor ("SARI") Service Area. In furtherance of that desire, OCSD has previously established a modified Treatment and Disposal Right Charge for wastewater treatment and disposal capacity for desalter brine, as an incentive to the implementation of desalting projects; and E. SAWPA has expressed a desire to purchase an increment of wastewater Treatment and Disposal Right capacity of 2.0 MGD for desalting brine, 1.2 MGD for a new project known as Menifee Desalter and .8 MGD additional capacity for the future desalters; and F. OCSD has adopted a Capital Facilities Capacity Charge ("CFCC") payable by all dischargers into OCSD's system, which charge is subject to modification from time to time by action of the Board of Directors. NOW, THEREFORE, the Parties hereto hereby agree as follows: Section 1: Purchase Price for Brine Capacity. OCSD and SAWPA hereby acknowledge and agree that SAWPA may, by this Agreement, purchase Treatment and Disposal Right capacity for the disposal of brine generated by groundwater reclamation projects within SAWPA's SARI Service Area, at a price WS&S-TFN:pj:10/21/03:#175931 2 J established pursuant to OCSD's current Capital Facilities Capacity Charge, by the following formula: For 1 MGD Assumptions Unit of Measure One-Time Rate Brine Capacity Flow = 1,000,000 Per gallons/day $ 2.39/gpd $2,389,886.55 BOD = 20 mg/L Per pound/day $680.35/#/day $ 113,481.97 SS = 18 mg/L Per pound/day $816.94/#/day $ 122,639.11 $2,626,007.63 Application of the foregoing formula generates the purchase price of $2,626,007.63 per each million gallons of capacity as of the date of this agreement. The purchase price for any future purchases of Treatment and Disposal Right capacity shall be determined in accordance with OCSD's then-existing Capital Facilities Capacity Charge and then established loading assumptions as of the date of the future purchase. Section 2: Purchase and Sale of Increment of Capacity. Subject to all of the terms and conditions of the Wastewater Treatment and Disposal Agreement dated July 24, 1996, except as otherwise expressly provided for in Section 1 herein, OCSD hereby sells, and SAWPA hereby purchases, 2.0 MGD Treatment and Disposal Right, to be utilized solely for the disposal of brine generated by the Menifee Desalter, future desalters, and other groundwater reclamation projects within SAWPA's SARI Service Area. Section 3: Purchase Price. The purchase price of the Treatment and Disposal Right conveyed hereunder shall be $5,252,015.26 based upon the formula set forth in Section 1 above. This Agreement shall be void if SAWPA WS&S-TFN:pj:10/21/03:#175931 3 fails to pay the purchase price within forty-five (45) days of the date first written above. Section 4: Applicability of 1996 Agreement. OCSD and SAWPA acknowledge and agree that solely because of the nature of the brine discharge, its costs of treatment, and the indirect benefits to OCSD, and the residents of Orange County, a reduced purchase price is appropriate for the Treatment and Disposal Rights which are the subject of this purchase agreement. It is the intent of the parties that all other terms and conditions of the Agreement shall be applicable to the parties and to the brine discharge from SAWPA to the OCSD system. IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first above written. ORANGE COUNTY SANITATION DISTRICT By Chair, Board of Directors APPROVED AS TO FORM By THOMAS L. WOODRUFF Secretary, Board of Directors DISTRICT COUNSEL By SANTA ANA WATERSHED PROJECT AUTHORITY By Chairman of the Commission WS&S-TFN:pj:10/21/03:#175931 4 ly 2 `OJN� SANIr/QyQJ ORANGE COUNTY SANITATION DISTRICT r; 9 rr October 15, 2003 phone: (714)962-241 1 fax: To the Chair and Members (714)962-0356 of the Board of Directors www.ocsd.com mailing address: Subject: Board Letter P.O. Box 8127 Fountain Valley.CA 92728-8127 The following are items that you may find interesting. If you need additional street address:10 844 Ellis Avenue information on any of the items, please call me. Fountain Valley.CA 92708-7018 There is Some Victory in Proposition 53 Member (an edited version of a piece in California Infrastructure News by Sarah Layton Wallace) Agencies Today, I have to say a couple of words about Proposition 53 because the stories in Cities the paper don't capture our victory. That's right — I said victory. I don't want to focus Anaheim on the reasons that it received only 351% of the vote. Instead, I want to celebrate the Brea success of the Proposition 53 campaign. Buena Park Cypress Fountain Valley Think about it. Duringthe California Broadcasters Association debate, state and Fullerton national television witnessed the responses to a question on public infrastructure Garden Grove Huntington Beach spending and Proposition 53. The new Governor committed to reinvestment in Irvine California infrastructure. Bustamante and McClintock did the same. La Habra La Palma Los Alamitos Loudly and clearly, all of those listening to the debate heard the candidates--even the Newport Beach candidates opposed to Proposition 53--say the same thing: California infrastructure Orange Placentia is important to the economy and well-being of the state and must be addressed. Santa Ana When is the last time you heard infrastructure investment publicly supported at that Seal Beach level or garner that kind of media coverage? Stanton Tustin Villa Park Newspaper editorials, while some taking an oppose position on the proposition, Yorba Linda acknowledged that California's infrastructure is in dire need of cash and attention. County of Orange We could not have purchased that kind of newspaper advertising for our cause. Sanitary Districts On top of that, every registered voter in the state of California received a ballot Costa Mesa pamphlet that described how California has failed to maintain the investment in Midway city infrastructure made by past generations of Californians. We could not have gotten that kind of wide-spread distribution of our materials and messages any other way. Water Districts Irvine Ranch Most of our opponents of the proposition stated that infrastructure investment in California needs the attention of the Legislature, though they disputed the means employed by Proposition 53 to do so. We couldn't have gotten better quotes from a large number of diverse interests any other way. To maintain world-class leadership in wastewater and water resource management. oJ��r sex�r�io � o i P 6 r .f Board of Directors „ Page 2 October 15, 2003 So, infrastructure advocates, put away those long faces. It's been a great couple of months for those of us who work to build awareness of the need to invest in California infrastructure. And now the real work begins: to hold our new Governor to his statement of support, to turn other leaders' general support for investment in infrastructure to specific financial support for infrastructure. State, county and local budgets must systematically address the issue. Now is the time to continue to raise the public's awareness of the need and to provide our elected officials with the support and public expectation that meaningful action is necessary. Are you ready? National Water Research Institute (NWRI) Blue Ribbon Advisory Panel on Secondary Treatment NWRI convened a panel of technical experts and public members from around the country to conduct a review of the District's progress toward full secondary treatment. The panel conducted its first meeting September 29-30 at OCSD and was chaired by Dr. George Tchobanoglous, P.E., Professor Emeritus, Civil and Environmental Engineering, UC Davis. The first day of the meeting was an open public session and consisted of presentations by senior staff on a variety of topics related to secondary treatment: regulatory requirements, ramp up of existing facilities and disinfection, operational research related to secondary treatment, water reclamation including GWRS, the capital improvement program and schedule for achieving secondary treatment standards. The panel met in executive session on the second day to review the materials presented the previous day and to formulate the scope of their review. The panel is expected to meet twice per year during the secondary treatment construction period. A list of the panel members is attached. The panel's report from the first meeting was not available as we went to print. A copy of the report will be provided to each member of the Board of Directors as soon as it is available and to the public upon request. Asset Management: Third Party Review by NWRI Asset Management was brought to the Board during the April and May 2003 committee/board cycle. The Asset Management work that was proposed through the FAHR Committee was based on the preliminary work done during calendar year 2002. During that year, the Board authorized a staff visit to New Zealand and Australia, then authorized an RFP. This was followed by competitively selecting Parsons in the summer, and then Parsons (with the help of staff ) completed an implementation plan that was approved by the Board in December 2002. 4�J�`v SHl7ip1 V 2 0 Board of Directors F` h Page 3 October 15, 2003 In April and May, the Board turned the proposed plan away. The multi-million dollar scope, multi-year contract was not acceptable to the Board for a number of reasons. While the concept of Asset Management was favorably embraced by many of the directors, it was clear that the proposed level of effort, the heavy dependence upon consultant help, staff's lack of clarity about how the proposed work related to the other considerable reinvention processes that have been underway for several years. and moving to the next phases without a competitive process gave most directors considerable pause. The Board basically said to staff: go back and rethink all of this and come back to us sometime in the future with a different approach. This is too much, too soon, and too slick. The Board provided a number of suggestions about what to do next. The Board wanted Staff to do a better job of discerning what needs to be done and what can we forego. The idea of an independent third party review of the matter was raised during the discussion and the Board directed Staff to do so--find fresh eyes to look at this idea. Some of the ideas that were mentioned during the discussion were to consider other consultants, an ad hoc panel of experts assembled by the District or the National Water Research Institute. In keeping with the board's direction regarding Asset Management, we have moved forward with an independent review of the approaches available, using NWRI. Ron Linsky was approached by staff shortly after the May meeting and he indicated a willingness to put a panel together to look at the question of asset management. He went to his board for authorization and it said yes. To guarantee independence, all of the costs of the panel were borne by NWRI and the selection of the panel was done outside of the view and input of OCSD. The charge to the panel (see attached) is specific to OCSD. But, NWRI's interest goes well beyond the specific applicability to OCSD: As a matter of public policy, should public agencies working in the broad area of water quality and water resources management utilize advanced life-cycle techniques for formulating its decisions regarding the infrastructure it plans, builds. and operates? Can the OCSD experience be informative to others? This gave NWRI additional reasons to look into the matter. The expert panel that Mr. Linsky assembled met Monday and Tuesday, October 6 and 7, and is now drafting its findings. I have intentionally remained at complete arms length of the process and have had no conversations with Mr. Linsky or the members of the panel. We await the report. OCSD Receives Achievement of Excellence in Procurement Award for 2003 1 have attached a letter from the National Purchasing Institute, Inc. notifying us that our Purchasing Division has again earned the Achievement of Excellence in Procurement Award for 2003, one of only 67 entities to receive this award at least 4�JN`v SNNIT ,ON W � � Cf = 9 = Board of Directors OtF y„ Page 4 October 15, 2003 twice. The District will be recognized and the award presented at the California Association of Public Purchasing Officers' 87'h Annual Conference in Long Beach on January 27, 2004. Congratulations to our Purchasing Division! Orange County Assesses Impacts of Septic Tanks on Water Quality In June 2003, a study commissioned by the County of Orange and the incorporated cities was completed. The study was prepared by RBF Consulting of Irvine, and the objective of the study was to estimate the potential impact of septic systems on water quality in Orange County. The study concluded that pathogens from failed septic systems are estimated to be less than a fraction of one percent of the pathogens found at the mouth of the Santa Ana River and at the mouth of San Diego Creek. A copy of the executive summary is attached for your information. OCSD Laboratory Certification The District's Environmental Sciences Laboratory successfully completed its certification through the California Environmental Laboratory Accreditation Program (ELAP). This certification will be in effect until August 31, 2005. The lab has been certified since the start of the ELAP program in 1992. Every two years we are required to be recertified. This is a lengthy and complex process and involves several hundred hours of staff time. The lab Quality Assurance Plan must be updated, all Laboratory Operating Procedures and Analytical Methods must be updated, laboratory facilities and equipment must be inspected for compliance to standards, all log books and quality assurance records must be inspected, and the laboratory chemical hygiene and safety plan must be reviewed and revised. The laboratory is also required to pass a series of"blind"tests for all analytical methods that we perform. The lab is certified for 35 test methods, which includes 224 physical properties, chemical entities or microorganisms in wastewater and drinking water. All of that has now successfully been completed. All that remains is an on-site evaluation of the lab by the ELAP auditor. This last phase will be delayed indefinitely because of the financial conditions in Sacramento, but even without the audit we have been granted conditional recertification. The quality and integrity of the data produced by our lab is fundamental to ensuring proper documentation and compliance reporting to the regulatory agencies and the public. We are fortunate to employ a very professional group of scientists and I am sure that each of you will join with me in congratulating them on their accomplishment. O�JN`I SANIl,, W � o U � = P Board of Directors o�FCjpC iN �? Page 5 October 15, 2003 Talbert Channel Investigation On September 17 District staff responded to a possible chemical spill, reported by a Huntington Beach resident that occurred in the Talbert Channel at Banning Avenue. District and City of Huntington Beach staff confirmed a noticeable discoloration of the water in the channel accompanied by a strong hydrogen sulfide (rotten eggs) and chemical odor. District staff took water quality samples and analyzed for toxic organics and pesticides. The lab results all came back non-detect. District staff inspected along the Channel and found no illegal connections or discharges. There were no observable sewer discharges into the Channel and all OCSD construction dewatering activities were diverted into the sewer system, not into the Channel. California Fish and Game and Orange County Public Facilities and Resources Department (County) are leading the investigation into the cause of the incident with support from the City of Huntington Beach, the District, and Air Quality Management District (AQMD). At this time, participating agencies have not identified potential pollutant sources. The California Department of Fish and Game (DFG) collected dead fish from the Channel to test; however, autopsy results are not yet available. Based upon the available evidence, County staff considers the phenomenon to be a natural occurrence of organic (plant and animal) material decaying in stagnant water, explaining the odor, fish die-off, and milky coloration in the water. County has contacted experts from the University California at Irvine to develop a plan for managing the flows in the channel to eliminate the odor. Orange County Health Care Agency has conducted air quality monitoring, showing that there were no chemical constituents at levels posing a human health concern. AOMD has initiated a continuous air monitoring program to test air quality in the area. In the interim, the County is spraying a deodorizer to the affected portions of the Channel to neutralize odors. Secondary Treatment Standards Update All operationally available secondary treatment facilities are online. Staff continues to make in-plant adjustments and improvements to existing processes to advance toward secondary treatment standards. The final effluent is a blend of 61% secondary treatment and 39% primary treatment, which is slightly below our target of 64% secondary treatment. During the 12 months prior to the Board's decision of July 17, 2002, the District's final effluent quality averaged 51 ppm TSS and 72 ppm BOD. During September 2003, the final effluent averaged 30 ppm TSS and 54 ppm BOD. The secondary treatment goal is 30/30 ppm TSS and BOD. This was an historic month for the District in that the final effluent TSS met the 30 ppm secondary treatment goal. The 30 ppm goal for TSS concentration in the final effluent was achieved due to the ramp-up of secondary systems and, in large part, to the optimization of the TSS removal from the advanced primary effluent that is 4�JN,v SNN fT4 Oh � � O U i = A t a Board of Directors F Page 6 October 15, 2003 blended with the secondary effluent to make up the final effluent. Staff will continue their excellent efforts to keep the TSS near, at, or under the goal, although facilities construction and rehabilitation and/or flow increases will make routine meeting of the TSS goal challenging. Disinfection Update Our final effluent continues to be successfully disinfected using the temporary facility disinfection system, which has now been in operation since August 2002. The disinfection system is significantly reducing the total coliform, fecal coliform, enterococci bacteria and viruses. September 2003 results for total coliform averaged about 12,300 MPN/100 mL, which would be about 68 MPN/100 mL after dilution at the outfall diffuser. There were no daily total coliform values over the operational target. The total coliform regulation or standard after dilution at the outfall is 1,000 MPN/100 mL at the 3-mile line offshore. The final effluent had a maximum 0.22 ppm chlorine residual averaged over eight hours on one day, which is well below the 1.45 ppm daily maximum compliance limit over 8 sample periods. Additional disinfection data is reported on the internet at www.ocsd.com. The upgraded bleach/dechlorination (dechlor) facilities were approved by the Board of Directors in January 2003 and construction will be completed in the winter of 2003/04. Commissioning tests of the new chlorination and dechlorination facilities are in progress at this time. These upgraded bleach and dechlorination facilities will be used until we determine the long-term technology that will be used for disinfection and to design and construct the new facilities. Urban Runoff Update The District currently receives urban runoff from 16 diversion systems strategically positioned throughout the County in the effort to reduce beach closures. During the summers of 2002 and 2003 (May-- September), the District received flow volumes of urban runoff that ranged from 1.2 to 2.6 million gallons per day (MGD). In contrast, during the wet season of 2002-2003 (Oct—April), the District received 0.7 to 1.4 MGD of flow, roughly half the summer volume. The reduction is primarily due to the deactivation of diversion systems during storm events to prevent runoff from entering the District's sewer system. During the next three years, the cumulative urban runoff flow volume into the District's sanitary sewer system is anticipated to increase. The County and several cities are proposing to construct additional diversion systems to improve the water quality of recreational water bodies within Orange County, focusing in the following areas, Seal Beach, Huntington Harbor, Santa Ana River, and Newport Back Bay. `OJN�C SRNIIA!/pN W 7 V i 9p = Board of Directors ,F Page 7 October 15, 2003 District staff is working with the Santa Regional Water Quality Control Board and the County to establish criteria to prioritize urban runoff diversions that would have the most water quality benefit to local beaches. These criteria will be utilized not only to prioritize the diversions, but also to allow the District to optimize the utilization of our capacity to handle these nuisance flows. Center for Demographic Research (CDR) Update Attached for your information is the recent population estimates produced by the Center for Demographic Research (CDR), Cal State Fullerton. The Orange County Sanitation District is one of the sponsors for the CDR program. Biosolids Truck Accident and Spill At approximately 3:15 am on Friday, October 4, a tractor-trailer hauling OCSD biosolids crashed into a parked car on Interstate 8 south of El Centro, California. The truck driver claims that his truck's lights illuminated a dark car with its lights out that was parked in the right lane of the highway, encroaching approximately one foot into the fast lane. The truck hit the car and the trailer separated from the tractor and the entire load of biosolids spilled onto the highway. After the accident, the driver ran back to check if there were injured occupants in the car. A woman was in the car and got out of the car under her own power. Shortly thereafter the car burst into flames. A California Highway Patrol (CHP) officer, who may have witnessed the entire accident, pulled her away from the burning car. The CHP officer told the drivers that the CHIP had received three or four 911 calls prior to the accident from motorists and truck drivers reporting the car had been observed stopped in the freeway with its lights off. The CHP was looking for the car but unfortunately the truck hit the car first. The truck driver was not injured in the accident. He requested the CHP take him to the local hospital for a drug test, which he passed. We understand that the car's occupant sustained minor injuries and was released on Saturday. Cal Trans had all lanes of traffic open by 10:30 a.m. and the spilled biosolids were transported to an Arizona landfill. Grant Money Received from Bureau of Reclamation OCSD is in the fourth year of participation in a five-year program with the United States Bureau of Reclamation (USER) and eleven other agencies on the Southern California Water Recycling Projects Initiative (Initiative). The Initiative consists of regional water recycling work, including water quality and brine management issues and their impact on reclamation, and cost-shared funding of site-specific projects. The Initiative also provides a forum for leading water recycling agencies to discuss issues and strategies for water recycling. `OJNyy SA„1I�)ON W 2 O H N � S Board of Directors THE Page 8 October 15, 2003 In July, the Steering Committee authorized participation in the fourth year of the program. At that time, OCSD expected to receive $20,000 under the cost-shared funding of site-specific projects portion of this program for the Ellis Avenue Pump Station Replacement project, which OCSD is undertaking to support reclamation. An additional $20,000 became available from the USBR under this program. Therefore, OCSD will receive a total of$40,000 in grant money from the USBR for planning work for the Ellis Avenue Pump Station Replacement project. The Orange County Water District and OCSD previously received $22,517 from the Bureau for the Groundwater Replenishment System under this program, which was cost-shared equally between the two agencies. The OCSD cost for four years of participation is $70,945. WEF Workshop on Addressing the "C" in CMOM: The Path to Capacity Assurance The Water Environment Federation (WEF) in conjunction with EPA's Office of Water is sponsoring a CMOM workshop in San Diego November 6 and 7 at the Hyatt Regency Islandia. Attached is the information that may be of interest to you and your utility and wastewater collection system managers and operators. The workshop will provide a forum for discussing how conveyance system owners and operators approach capacity decisions and how the proposed requirements now require flows to be formally coordinated and included in regional planning documents. National Training for Sewer Pipeline Television Inspection Operators Held at OCSD On October 1-3, OCSD hosted Pipeline Assessment and Certification Program (PACP) training as part of our ongoing effort to assist our member cities and agencies in their ongoing training and certification efforts for collection facilities staff. This training was sponsored by a national organization called NASSCO that has set the latest industry standard for the collection of CCTV inspection data, certification of operators and reviewers and the way data is exchanged and mapped. Two OCSD collection facilities staff attended this training class along with representatives from IRWD, Huntington Beach, Placentia, YLWD, and local consulting engineers. - One of the most important tools in assessing the condition of a sewer pipe is by means of internal television camera inspection. The most basic information we need in the wastewater collection system industry is the condition of the sewer pipe from a structural, maintenance and physical dimension perspective. The reliability of a sewer collection system to convey wastewater depends on the structural condition of the sewer pipe. The primary, and by far the most effective, and accurate means wastewater professionals have of determining the condition of sewer pipe is by internal inspection using remotely controlled television cameras. SGq,/ oy Board of Directors Page 9 October 15, 2003 The lack of standard information gathering, and defect and problem coding standards in the United States complicates this task. When different coding systems are used within a particular utility, it is quite possible that comparing the condition of adjoining sewer segments becomes impractical, because you simply cannot compare apples to oranges. When we adopt standard codes and data management practices, not only are sewer conditions benchmarked, but we can also compare sewer pipe conditions from one time frame to another and from one utility to another. NASSCO has answered the need within the industry for standardized pipeline inspection by leading the way for implementation of the Pipeline Assessment and Certification Program (PACP) to provide standardization and consistency in the way we evaluate and report sewer pipe conditions and how we manage CCTV inspection results. The goal of the NASSCO - PACP is to create a comprehensive and reliable body of data to describe the sewer pipe that can be used in prioritization, planning and renovation of wastewater collection systems. This course is quite probably one of the most important and useful tools now available for operators, engineers and supervisors in water and wastewater. The comprehensive PACP database will also prove useful during the implementation of GASB 34 and the pending federal cMOM regulations as well as with OCSD area WDR compliance efforts such as condition assessment for the deliverable called Sewer Rehabilitation Plan for Entire System. which is due September 30, 2005. NASSCO continues to develop a new standard for assessing manhole structure conditions as well. OCSD staff is currently in discussion with NASSCO's executive director on the feasibility to establish an owner's group within NASSCO to help guide their long-range programs to better meet an owner's condition assessment needs. OCSD has also included NASSCO PACP standards in its CCTV specifications as we currently contract out all CCTV work. Groundwater Replenishment Update The City of Garden Grove has joined the growing list of Groundwater Replenishment System supporters. Currently, all of the cities within the service area with the exception of Orange have signed letters of support for the project. The letter is included in your packet. Innovative Solutions to O.C.'s Water Supply On Sept. 19, the Orange County Business Council (OCBC) hosted, Ideas Whose Times Have Come: Innovative Solutions to Orange County's Water Supply. The event was sponsored by OCBC, the Metropolitan Water District of Southern California, Municipal Water District of Orange County and Orange County Water District. SNNIrgr/ON � � O y N 2 90, Board of Directors NE Page 10 M October 15, 2003 Orange County business leaders gathered for a briefing by local, county and regional water agency representatives on the economic impacts of potential water shortages on the county and the need for continued investment in water supply development and infrastructure projects. The findings of a recently completed joint study by OCBC and the Municipal Water District of Orange County (MWDOC) were announced. It quantifies the devastating economic impacts associated with short-term emergency outages and long-term droughts. The study also emphasizes the need for planning and development of new projects to help improve water supply and system reliability in Orange County. For instance, a three-year drought causing a five percent water shortage could result in more than a $35 billion loss to Orange County's economy. Particularly hurt by such a condition are manufacturers who make up a significant part of an Orange County economy that is larger than countries such as Finland, Greece and Thailand. Articles of Interest I have also included several additional published articles that you might find interesting. If yo o d like onal information on any of the above items, please call me. Blake P. Anderson General Manager BPA:jt G:1WP.DTAWDMIMGMILETTERS TO THE BOAR01031071603 BOARD LETTER.DOC Attachments National Water Research Institute Blue Ribbon Advisory Panel For Reaching Full Secondary Treatment Standards At the Orange County Sanitation District CHARGE TO THE PANEL The Blue Ribbon Advisory Panel is a neutral third party convened to provide the following: 1. Review work in progress of the Orange County Sanitation District as they endeavor to reach full secondary treatment standards. 2. Review ongoing operations and opportunities for optimizing existing facilities in context of achieving full secondary treatment. 3. Identify research needs and assist OCSD in planning to fill knowledge gaps associated with reaching full secondary standards. Folwewp �f NWRI Blue Ribbon Advisory Panel For the Orange County Sanitation District Secondary Treatment Planning Program NWRI Research Advisory Board Robert K. Bastian Senior Environmental Scientist Office of Wastewater Management, Municipal Technology Branch U.S. Environmental Protection Agency (Washington D.C.) Harvey F. Collins,Ph.D., P.E. Independent Consultant(Sacramento, CA) Charles I. Noss, Sc.D. Consultant, Former Deputy Director of Research Water Environment Research Foundation (Alexandria, VA) Michael K. Stenstrom, Ph.D., P.E. Professor of Civil and Environmental Engineering University of California, Los Angeles (Los Angeles, CA) George Tchobanoglous, Ph.D., P.E. Professor Emeritus University of California (Davis, Davis, CA) Walter J. Weber,Jr., Ph.D., P.E., D.E.E. Gordon Maskew Fair and Earnest Boyce Distinguished University Professor University of Michigan, Ann Arbor(Ann Arbor, MI) POTWs Robert Horvath,Department Head, Technical Services County Sanitation Districts of Los Angeles County 1 Marci Steirer,Director Wastewater Department City of San Diego Ray Miller,Executive Director Southern California Association of POTWs Tim Haug, Ph.D.,Deputy City Engineer and Wastewater Program Manager Bureau of Engineering, City of Los Angeles PUBLIC Jan Vandersloot Outfall Group Gary Brown Orange County Coastkeeper Theresa Sears Environmental Advocate Rick Wilson Surfrider Foundation OTHERS Bruce Willey, P.E. Sr. Vice President, National Technical Director for Wastewater Programs HDR Engineering, Inc. Judy Gielow League of Women Voters Alan Mearns, Ph.D., Principal Research Scientist National Oceanic and Atmospheric Administration Jerome Gilbert, P.E., DEE Consulting Engineer J. Gilbert, Inc. 2 -aowt> Lr—, Vrt� COaP`f 'Co SWZEIEp August 20,2003 National Purchasing Institute, Inc. Achievement of Excellence in Procurement@ Blake Anderson P.O.Box530669 General Manager Hendc7son,M'89053-0669 Orange County Sanitation District Tel:(702)260-7114 Far(702)260-7052 10844 Ellis Avenue v6w .national purchasinginstitute.org Fountain Valley, CA 92708 Subject: Achievement of Excellence in Procurement Award Dear Mr. Anderson: In 1995, the National Purchasing Institute (NPI) established a program designed to recognize the achievement of organizational excellence in public procurement. The award is achieved by those organizations that demonstrate excellence in procurement by obtaining a high score on a rating of standardized criteria. The program is designed to measure innovation, professionalism, procurement, productivity, and leadership attributes of the procurement function. In addition to NPI, the Achievement of Excellence in Procurement is sponsored by the California Association of Public Purchasing Officers (CAPPO), Florida Association of Public Purchasing Officers (FAPPO), and the Institute for Supply Management(ISM). It is my pleasure to notify you that the Procurement Department for the Orange County Sanitation District has earned the Achievement of Excellence in Procurement Award for 2003. Moreover, Orange County C�pp� Sanitation District is one of only 67 to receive this national award at least two times. Orange County Sanitation District will be recognized,and the Achievement of Excellence in Procurement award will be presented at the California Association of Public Purchasing Officers' 87`h Annual Conference in Long Beach, CA on January 27,2004. Congratulations on the Achievement of Excellence in Procurement Award. Sincerely, C� Wayne A. Casper, C.P.M. Director of Procurement City of Tucson **and** Chairperson Achievement of Excellence in Procurement Award Committee c: Chris Maher,Contracts/Purchasing Senior Buyer Achievement of Excellence in Procurement Award Committee ISM" W.-A, Certified Purchasing Manager-The Competitive Edge institute for supply management POPULATION & HOUSING ESTIMATES BY JURISDICTION ' Persons Total Population Total Housing Units ! Per Household i %Change iJurisdiction i Jan 1,2002 1 Jan 1,2003 ! 2002-03 I Jan 1,2002 j Jan 1,2003 Jan 1,2003 Aliso Viejo 42,42E 43,879 3.4% 17,243 17,66E2.55 Anaheim 333,772 _337,440 1 1.1% 100,125 ' 100,277� 3.42 Brea --�' 36,758 37,962 3.3% 13,650 j 13,965 ;_ 2.76 ' Buena Park 79,539 80,617 1.4% 23,888 23,986 i 3.39 Costa Mesa 110,429 111,512 1.0% 40,518 40,551 i _ 2.75 j ' Cypress -- - 47,137 47,644 1.1% - 16,125 16,145 -3.00 j Dana Point _�_ 35,894 36,247 j 1.0% 15,819 15,824 2.47 i Fountain Valley 55,736 --56,268 1.1% 18,478 ( 18,479 3.07 Fullerton 128,974 131,474 1.9% 45,229 45,537 2.89 i ' Garden Grove _ 168,192 169,911 1.0% 46,922 j 46,958 3.64 Huntin ton Beach 194,060 196,954 1.59/6 76,410 k 76,818 2.62 jlrvine _ - 1.56,992� 164,923 I 5_0% 58,192 i 60,627 1 2.72 ' ILa una Beach 1-y 24,248 ! 24,589 1.4% 13,073 1 13,132 2.10 LaOuna Hills _ 32,564 32,875 i 1.1% ! _ 11,136 _11,137 3.09 --�--------4-- Laguna --fi Niguel 63,371 ! 65,092 2.7%= 24,130 1 24,553 2.72 Laguna Woods 18,03E 18,208 0.8% 1 13,629 ! 13,629 1.44 !La Habra 60,540 ' 61,188 + 1.2% 19,694 ! 19,718 3.15 (Lake Forest 76,391 77,332 1.2% 26,310 26,385 2.98 ' ILa Palma _-� 15,803 _ 15,954 L 0.9% 5,126 i 5,126 3.16 Los Alamitos I 11,688 11,817 0.9% I 4,329 i 4,337 2.68 (mission Viejo _ 98,006_ i 98,.943 _0.9% I_34,275 _ 34,278 _ 2.90 Newport Beach �__ 72,328 t_ 79,987 i 10.7% 38,009 41,590 2.14 { Oran e i 32,601 134,523 1.4% 42 606 I 42,839 3.09 Placentia 48,191 49,097 1.9% 15,677 15,822 3.14 ' Rancho Santa Margarita 48,347 48,810 0.9% 16,684 16,684 �2.97 San Clemente _ 56,941 60,701 6.7% 23,250 i 24,558 ' 2.62 ISan Juan Capistrano - ! 34,616 i 35,215 1.7% 1 11,432 11,522 i 3.13 ' Santa Ana__-_ _ i 342,784 347,237 1.3% 74,E_4_4 _1 74,912 I 4.66 Seal Beach -� 24,610 24,921 ! 1.2% 14,325 ! 14,370 I 1.88 Stanton 37,983 1_1 1.2% ��--------11,034 11,054 ; 3.51 Tustin -� 68,889 69,754 1.3% 25,674 ! 25,745 1 2.88 ' Villa Park _ 6,147__- 6,206 0.8% I 2,030 G 2,030 3.14 Westminster -- 89,442 ._......___90,643 1.3% _ 26,95227,057 Yorba Linda fi0,641 -------' 62,678 j 3.5% 19,870 20,344 3.13 � Incorporated_^ _ _ _ 2,814,086 2,869,012 i 2.0% i 946,488 _1 957,655 _ _ _-3.06 - Unincorporated �I 116,402-, 109,804 +- -5.7%° 40,161 37,047 3.09 j Total Orange Co_un 2,930,488 i 2,978,816 _ 1.6%1 986,649 j 994,702 3.06 Sources:California Department of Finance;Center for Demographic Research, CSU Fullerton _..� Note:Total Housing Units include occupied and unocc pied units.Persons Per Household is based on occupied dwelling units only.':, June 2003 5 Center for Demographic Research ' http://www.fullerton.edu/cdr Orange County Population by Race & Ethnicity, 1990 and 2000 U.S. Census 7 Asian&Pacific Black or African All Other o Islander' American Alone White Alone Races2 Hispanic3 Total Jurisdiction w Jurisdiction 1990 2000* 1990 2000* 1990 2000* 1990 2000* 1990 2000 1990 2000 Anaheim 24,083 40,182 6,302 7,939 150,874 117,607 1,392 8.912 83,755 153,374 266,406 328,014 Brea 1.957 3,255 332 409 25,359 23,541 147 1,000 5,078 7,205 32,873 35,410 Buena Park 9,508 16,696 1,640 2,826 40,298 29,885 606 2,654 16,879 26,221 68,931 78,282 Costa Mesa 5,998 8,022 1,140 1,313 69,493 61,778 407 3,088 19,319 34,523 96,357 108,724 Cypress 5,643 9,728 806 1,251 30,198 26,400 243 1,615 5,765 7.235 42,655 46,229 Dana Point 685 905 170 252 26,453 27,658 163 855 4,425 5,440 31,896 35,110 Fountain Valley 9,368 14,302 485 584 39,164 32,144 317 2,078 4,357 5,870 53,691 54,978 Fullerton 13,552 20,381 2,348 2,675 73,408 61,420 532 3.513 24,304 38,014 114,144 126,003 Garden Grove 28,538 51,798 1,938 1,873 78,182 53,735 813 4,182 33,579 53,608 143,050 165,196 Huntington Beach 14,565 17,976 1,622 1,383 143,848 136,237 1,087 6,200 20,397 27,798 181,519 189,594 Irvine 19,701 42.686 1.912 1,977 81,483 81.613 332 6,257 6,902 10,539 110,330 143.072 La Habra 1,957 3,521 428 808 31,210 24,399 276 1,324 17,395 28,922 51,266 58,974 La Palma 4,699 6,917 633 696 8,119 5,592 69 467 1,872 1,736 15,392 15.408 Laguna Beach 379 505 156 183 20,984 20,921 61 548 1,590 1,570 23,170 23,727 Laguna Hills 2,247 3,198 300 404 18,330 21,471 74 992 1,987 5,113 22,938 31,178 m Laguna Niguel 3,360 4,826 564 723 36,886 47,916 139 2,001 3,451 6,425 44,400 61,891 Lake Forest 5,031 5,760 973 998 44,095 39,161 249 1,875 5,717 10,913 56,065 58,707 Los Alamitos 781 1,125 337 358 9,040 7,836 58 369 1,460 1,848 11,676 11,536 Mission Viejo 4,410 7.244 658 1,032 61,902 70,735 235 2,825 5,615 11.266 72,820 93,102 Newport Beach 1.884 2,844 215 _ 354 61,727 62,342 169 1,191 2,648 3,301 66,643 70,032 Orange 8,477 12.166 1.367 1,798 75,033 70,292 503 3,131 25,278 41,434 110,658 128,821 Placentia 3,272 5,186 696 746 26,912 24,967 205 1,129 10,174 14,460 41,259 46,488 Rancho Santa Margarita n/a 3,530 n/a 787 n/a 35,132 n/a 1,626 n/a 6,139 n/a 47,214 San Clemente 1,067 1,355 251 320 34,324 39.155 173 1.173 5,285 7,933 41,100 49,936 San Juan Capistrano 488 669 88 151 19,755 21,084 149 716 5,703 11,206 26,183 33,826 Santa Ana _ _ _ 26,867 30,405 6,454 _4,309 67,897 41,984 1,141 4,182 191,383 257,097 293,742 337,977 Seal Beach 1,025 1,400 244 329 22,513 20,372 63 502 1,253 1,554 25,098 24,157 Stanton 3,467 6,043 650 721 15,992 11,295 164 1,059 10,209 18,285 30,482 37,403 Tustin 5,012 10,194 2,759 1,785 32,136 30,264 274 2,151 10,508 23,110 50,689 67,504 Villa Park 660 771 27 41 5,270 4,691 11 142 331 354 6,299 5,999 Westminster 17,105 33,904 795 764 44,907 31,962 415 2,439 14,896 19,138 78,118 88,207 c� Yorba Linda 5,200 6,552 551 638 41.512 44,071 211 1,613 4.948 6.044 52,422 58,918 Unincorporated4 9,770 17,434 2,318 2,171 117,197 115,738 634 5,258 18,365 27,564 148,284 168,165 (D Total Orange County 1 240,756 391,896 39,159 42,639 1,554,501 1,458,978 11.312 77,197 564,828 875,579 2,410,556 2,846,289 o o Note:Due to the new categories in the 2000 Census,though numbers are presented together, 1990 and 2000 Census numbers are not directly comparable. 'Does not include those of Hispanic or Latino origin. c 1-2000 category includes Native Hawaiians also. x 2-2000 includes Alaska Native and American Indian;Some Other Race Alone;Two or More Races. m 3-Hispanic or Latino can be of any race. v 4-City of Laguna Woods and Aliso Viejo have been included in Unincorporated due to time of their incorporation. a, Source:U.S. Census Bureau,Public Law 94-171 Summary File �, WaF��F.nv�' ooDl®ment . EPA The Water Environment Federation Presents Addressing the "C" in CMOM: The Path to Capacity Assurance � conjunction with US Environmental Protection Agency—Office of Water November 6 & 7, 2003 Hyatt Regency Islandia San Diego, California Water Environment Federation 601 Wythe Street Alexandria, VA, 22314-1994 USA www.wef.org ..' Addressing the "C" in CMOM: The Path to Capacity Assurance :,. Sponsored by the Water Environment Federation and US Environmental Protection Agency Who should attend? s Utility Managers, Wastewater Collection System Managers, • i Wastewater Collection System Operators, Engineering Consultants, • - Managers/Owners of Contract Operation Firms, and State and Federal Regulators Workshop Description The EPA/WEF CMOM workshop series for 2003 shifts from the MOM components to the challenges communities must address when establishing and maintaining conveyance system capacity, the "C" of CMOM. The workshops provide the primary forum for discussing how conveyance system owners and operators approach capacity decisions through organizational life cycle activities under a strict regulatory prohibition of SSOs. Regional systems and satellite communities will want to hear discussions on how the proposed requirements now require flows to be formally coordinated and included in regional planning documents. The new capacity workshop sessions complement each other as the topics transition through the plan-do-act cycle. Participants not only get to hear several of the nations leading conveyance system experts but also have an opportunity to interact with the presenters and fellow participants. Topics Will Include: Best Management Practices/Empowerment • Tools for Decision Makers • Tools for Field Staff • Private Laterals • Flow Monitoring • Pipeline Assessment • Development of a Rehabilitation Matrix • Financial Planning • I/I All of these topics will be discussed relevant to the life of the system from design to rehabilitation. Speakers will include: • Patrick Karney, MSD of Greater • Rick Arbour, Brown and Caldwell Cincinnati • Jim Courchaine, Brown and Caldwell • Reggie Rowe, CH2M HILL • Joan Hawley. Superior Engineering • Kevin Shaffer, Milwaukee Metropolitan • Roy Herwig, Brown and Caldwell Sewer District • Ken Greenberg, US EPA Region 9 0 Local Speakers TBA L COURSE FEE includes all course materials as well as continental breakfast and boxed lunch on both, days of the workshop. Advance Onsite Member $250 Member $280 Nonmember $330 Nonmember $375 COURSE HOURS November 6, 2003 Registration and Breakfast—7:30am Course begins at 8:30am and ends at 5:OOpm November 7, 2003 Breakfast—8:OOam Course begins at 8:30am and ends at 2:30pm CONTACT HOURS WEF will issue a Certificate of Attendance to each workshop participant for 13 contact hours (1.3 CEUs). REGISTRATION DEADLINE Registration deadlines are one week prior to the event. Your registration form must be received by WEF via phone, fax or mail by close of business one week prior to the event, or you will need to register onsite. Hotel Information Hyatt Regency Islandia 1441 Quivira Raod San Diego, CA 92106 Reservations: 619.224.1234 Rates: $159 Single/Double Workshop rooms will be honored on a space-available basis through October 12. Auer this date, workshop rates cannot be guaranteed. Please call early to obtain the workshop rate and be sure to mention the Water Environment Federation to obtain this rate. Airport Transportation: Cab from the airport should be approximately $21 each way. Parking: $15/day Workshops are being scheduled for 2004! For more updated information about future courses, contact the WEF Customer Service Center at 1-800-666-0206 or visit the WEF website (www.wef.org/conferences). For additional information concerning course content please contact Lauren Power, Technical Programs Manager at (703) 684-2442 or via email at Ipower@wef.org. CMOM WORKSHOP REGISTRATION FORM San Diego, California November 6 &7, 2003 Registration Instructions Complete the registration form below. Payment must accompany registration forms. (Photocopies of checks are not acceptable.) Make checks payable to Water Environment Federation. Approved US government purchase orders must accompany the registration form. Government purchase orders are not accepted on-site. To Register By Fax: (credit card & government purchase orders only) 1-703-684-2471 By Phone (credit card payments only) 1-800-666-0206 (select menu option #2) (Outside the United States or Canada) 1-703-684-2452 By Mail (Check, credit card, Government Purchase Order) to: Registration Coordinator Water Environment Federation 601 Wythe Street Alexandria, VA 22314-1994 Before October 13, 2003 Member $250 Nonmember $330 �O3 On or After October 13, 2003 Member $280 Nonmember $375 WEF Member ID# (For member rate.) Important Note: Your registration form must be received via telephone,fax or mail at WEF no later than close of business on October 27,2003, or you will need to register onsite. All cancellations need to be submitted in writing to WEF on or before October 27,2003 in order to receive a full refund. Last Name First Name Organization Address City State Country Zip Telephone Fax Email Total Payment (must accompany form) Method of Payment: ❑ Government PO (Po) PO No. ❑ Company Check (C) Check No. ❑ Personal Check (P) Check No. ❑ AMEX ❑ Master Card 0 VISA Credit Card Number Expiration Date Signature I authorize WEF to charge my credit card for the amount listed above. 04iEb Uc-rftz-. ORANGE COUNTY STORMWATER PROGRAM SEPTIC SYSTEM INVENTORY AND ASSESSMENT June 2003 A cooperative project between the County of Orange, Orange County Flood Control District and the incorporated cities of Orange County Prepared by: RBF Consulting 14725 Alton Parkway Irvine,CA 92618-2027 949.472.3505 EXECUTIVE SUMMARY Septic systems have proven to be a relatively inexpensive-and effective method of wastewater treatment in low-density areas if they are correctly designed and responsibly maintained. However,if systems do fail,poorly treated effluent may surface and drain to nearby storm drain systems and receiving waters. The objectives of this study were to develop an inventory/database of the septic systems in Orange County and to estimate the potential impact of septic systems on the quality of selected receiving waters. Septic systems throughout the County were inventoried, and placed in a GIS layer for ease of viewing and inventory maintenance. Septic System Inventory The final inventory/database compilation resulted in a list of over 2776 active septic systems. Septic systems are widely dispersed throughout the County but are found in �r. the highest concentrations in the Santa Ana River.watershed. The City of Yorba Linda recorded the highest number of systems with over 26% of the total, followed by the unincorporated County area with 23% of the total. Septic System Performance Evaluation A random field survey of septic system owners within four selected major areas of the County was undertaken to evaluate existing system performance: ➢ The City of Yorba Linda ➢ The City of Tustin and adjacent unincorporated areas ➢ The City of Anaheim ➢ The City of Orange The study areas were selected based on the estimated number of systems present,the occurrence of low permeability soils,and proximity to sensitive receiving waters. For the four areas as aggregate,the overall failure rate was determined by the survey of the homeowners and visual inspection of the septic system if possible. The failure rate determined through the field survey was then verified by findings from similar surveys reported in the literature. Eighty septic system owners were contacted over a period of about 3 weeks from December 23,2002,to January 10,2003 during the field survey. Failure of a septic system was defined as the observance of surface seepage or flow during the inspection. Other information was also gathered from the homeowner during the field survey,and an educational pamphlet regarding operation and maintenance of septic systems was left with each homeowner who was contacted. Of the eighty field surveys that were conducted, one failed system was noted, representing a failure rate of 1.25%. This finding was validated by a literature review, which revealed that a similar study in Oregon recorded a failure rate of 1.3 percent of Orange County Stormwater Program i June 2003 Septic System Inventory and Analysis the 389 systems studied-identical to that of the Orange County survey. The literature review indicated that most septic.system failures were primarily due to poor operation and maintenance (O&M). Excessive water use or insufficient system capacity were contributors,but the primary failure mechanism was lack of, or deferred maintenance. Impact Estimation of Pollutant Loading from Septic Systems An analysis was performed on the extent septic systems may impact water quality in Orange County based on the results from the field survey findings. A spreadsheet model was developed to estimate the loading of pathogen indicators and total Kjeldahl nitrogen (TKN) from the failed systems. A simple mass based loading model was also used to calculate total ambient constituent/indicator load for each study watershed at the points of interest as a comparison to the estimated load from the failed septic systems. This comparison was for the purpose of determining if BMWs are required to mitigate discharges from the failed septic systems. The potential impact of failing septic systems was assessed at: 1) the ocean outfall of the Santa Ana River, where impacts to REC-1 beneficial use are of particular practical significance near swimming beaches and 2) in Upper Newport Bay,where the receiving water is impaired for sanitary quality and is currently under a fecal coliform TMDL. The ambient indicator load model was compiled for the two selected watersheds to estimate the relative contribution(load)of pathogen indicators in the receiving waters from the failed systems. Two cases were evaluated in each watershed: dry and wet weather. Selection of two study cases allowed for varying assumptions as to the indicator load estimated to arrive at the receiving water based on expected physical site conditions such as the presence of saturated soils. The septic system failure rate was assumed to be 2% (the average of the computed confidence interval for system failures determined in the survey portion of this study). Study results show that the load from the failed septic systems is a very marginml contributor to pathogen indicators in the receiving waters and is an insignificant contributor for TKN. The loadings of pathogen indicators and TKN from failed septic systems at the mouth of the Santa Ana River and San Diego Creek at Upper Newport Bay are estimated to be less than a fraction of one percent of total contributory loading under both dry and wet weather conditions. Based on the analysis of these two study areas,it is reasonable to conclude that septic systems do notrepresent a significant source of constituents of concern for Orange County receiving waters. In general,failure rates are relatively low;-for 79.of 80 systems surveyed there was no observed or reported incidence of surface seepage or flow failures. Furthermore,the flow path of septic tank effluent to the receiving water in most cases provides for significant storage and infiltration, as well as discovery and site- specific system correction,prior to the possibility of conveyance and discharge to receiving waters. Finally,there is a steady conversion of septic systems to sewer service as service becomes available in rural areas,and as existing homes are sold and - connections are made to available service by the new owner. Orange County Stormwater Program a June 2003 Septic System Inventory and Analysis It is recommended that periodic homeowner education be conducted via reminder notices to service septic systems, and that Permitees notify homeowners with septic systems when sewer system service becomes available in their area. Regulation of the construction of new systems, and regular maintenance of existing systems will remain the foundation of the program to ensure that septic systems do not adversely impact receiving waters. STUDY PRODUCTS The results of this study are presented by means of(1) a database,containing the identified septic systems by legal parcel in Orange County; (2) a GIS layer,linked to the database with each septic system geo-coded and plotted; (3) a load model comparing the estimated loading of selected constituents and indicators from failed septic tanks in any 4 given year to the total estimated loading of constituents and bacteria indicators in the receiving water;and (4) this summary report. Orange County Stormwater Program iii June 2003 Septic System Inventory and Analysis yr- . ED so Watershed Name A Coyote Creek H Los Trancos/ B Carbon Canyon Muddy Creek C Westminster I Laguna Canyon D Talbert J Ahso Creek E Santa Ana River K Salt Creek ' . L San Juan Creek +` F San Diego Creek ',��._-, M Prima Deshecha/ t i G Newport Bay Segunda Deshecha CITY OF GARDEN GROVE Bruce A. Mayoadwater uynr Van T.Tran AlayorProTem William J.Dalton Councilman Mark Leyes i Councilman "S - Mark Rosen Councilman (714) 741-5100 September 15, 2003 The Honorable Shirley McCracken Chair of the Board. Orange County Sanitation District 10844 Ellis Ave. Fountain Valley, CA 92708 Dear Chair McCracken: At its September 9 meeting, the City Council of the City of Garden Grove went on record as officially supporting the joint OCWD/OCSD groundwater replenishment system. This creative and high-tech approach to dealing with both the seawater intrusion and water supply issues of the Orange County groundwater basin will help to ensure that water remains available at reasonable cost for the residents and businesses of Orange County. We commend both Boards of Directors for having the foresight to move ahead with this project. and we look forward to its successful implementation. Sincerely. RUCE A. BROADWATER Mayor 11222 ACACIA PARKWAY,P.O.BOX 3070,GARDEN GROVE,CA 92842 TELEPHONE(714)741-5000 - FAX(714)741-5205 - www.ch.ci.garden-grove.ca.us AVERTING THE NEXT 19 SEPTEMBER 2003 INFRASTRUCTURE CRISIS Short Term Emergency Outage: 20% shortage for 10 days to 60 days ($ millions) 10-day Outage 00-day Outaug Business Residential Business Residential soc 37 30 268 179 Basin 271 83 1955 501 La Habra 11 4 80 24 / Brea Subtotal 319 117 2.303 704 Total 436 3007 Drought Impact 5% shortage for 1 to 3 years ($millions) knar shortage 7year shortage Business Residential Buses Residential soc 958 962 2817 2886 Basin 6728 2695 20183 8086 La Habra 272 130 818 389 / Brea Subtotal 7958 3787 23818 11361 Total 1i.745 35179 Notes., 1. Does not include additional estimate of landscape losses 2. Increasing to 20%shortage outside the basin increases the Impacts to between$IS and$43 billion for i -3 years Summary Findings from Study • For Short Term Outa a — 10-60 of y shortage o 20%: economic impact $0.4 billion to $3 billion. • For Drought Shorts es — 1-3 year Ur—ought causing a 5% shortage: economic impact of $12 to $35 billion. Summary Findings from Study • Employment losses are highest in services and retail throughout Orange County. • MWDOC is continuing to refine the application of data and scenarios to the analysis of reliability issues in Orange County. SQ,L OF TH .a w 0 Gray Davis GOVERNOR October 1, 2003 Mr. Blake P. Anderson, General Manager Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, California 92708-7018 Dear Mr. Anderson: We would like to take this opportunity to thank you for participating in the 2003 Governor's Environmental and Economic Leadership Awards Program. This year saw an unprecedented number of nominations submitted for consideration and a very extensive screening, review, and evaluation process. Selecting this year's winners was especially difficult because nominations were of exceptional quality and diversity. We regret to inform you that your nomination was not selected this year as an award winner. However, we must tell you that your nomination reached a second-level tier for consideration. As you may be aware, we conduct extensive research for each nomination to validate accuracy, benchmark achievements, and confirm clear environmental records. In the case of your particular nomination, we found Orange County Sanitation District's voluntary development of an EMS for biosolids extremely commendable and a leader in the field. Thus, we encourage you to participate in next year's award program and will look forward to receiving your nomination. In appreciation for your commendable achievements, please accept a Certificate of Recognition as our thank you for bettering California's environment. You are demonstrating that environmental protection and resource conservation work hand-in- hand with our state's economic progress. Mr. Blake P. Anderson October 1, 2003 Page 2 It is our sincere pleasure to recognize your contributions. Sincerely, o 4 W worn 6 ' 6-C' Cf6x Winston H. Hickox Mary D. Nichols Agency Secretary Secretary for Resources California EPA Aileen Adams, Secretary State & Consumer Services Agency Enclosure cc: Ms. Karen Baroldi, Sr. Environmental Specialist Orange County Sanitation District _ _ _f� "'tire - ..� ..h "..-...a �•Ii' / �•i �1 The 2003 Governor Environmental and Economic Leadership Award Certificate of Recognition ,1 Awarded to Orange Environmentalfor the Biosolids Program i t In recognitionOf meritorious contributionsI environmental protection / / resource conservation / of California 1 ' 1 October 2003 SCAP 30200 Rancho Viejo Road,Suite B San Juan Capistrano,CA 92675 (949)489-7676 FAX: (949)489-0150 l t So.,Nreo;pj C4c-4 o-aft,•40.- AL.c..t qAc,& o f P tcL Memo Bc b S C S A .•...tHcr�'F- I�4-(.S s�w.w� �,rs Qa�krto of bavc w; "%V-r- *-o sue►- So.+�� w To: Board of Directors SHm#,MC G pt��CTtoNS • ��'FrZ`F `r' `Y From: Ray Miller Date: October 8,2003 Re: Strategic Plan Update The following represents the status of the tasks identified as a result of the Strategic Planning meeting. Succession: This is still i the early stages of development,with a more developed plan available next year. V MCLC.ra is 00 eekU4dwra 2'� rEoNN�T, Finance: A meeting of the Finance Committee is coordinated with a projected time of October/November to discuss issues raised at the Strategic Planning meeting. Preparation of an Annual Report. Staff is developing a format and content for the report and will be submitting a draft to me in November. A list of accomplishments is being developed,to include member contributions (staff resources, etc.) Annual Recognition Lunch: Staff is developing a questionnaire that will be circulated, requesting nominations for SCAP Leadership Award. It will include both staff and elected official categories. SCAP Evaluation•. A questionnaire, to poll the membership on SCAP's performance, is being developed. Bylaws Committee: The committee is still in the process of finalizing the update of the Bylaws. The final draft should be available at the December Board meeting. Collection Systems Committee: SCAP staff has met with Region 8 and 9 SW RCB staffs. We are currently arranging meetings with the remaining regional boards of influence within the SCAP membership area. Following these meetings, an"organizational"meeting of the Collection Systems Committee will be scheduled,probably in November. This will result in the scheduling of workshops in the various geographical areas in the early part of 2004. 0 Page 1 i Prepare Policy for Recommending Action on Urgent Issues: The Air Quality, Biosolids and Water Issues committees will be addressing this item at their September meetings. A draft policy will be developed following receipt of their input. The goal is to have a policy for review by the end of this calendar year. Explanation of Mandatory Minimum Penalties Information relative to this issue is being gathered and staff is working towards having an explanatory letter available at the end of the month. Expansion of Permit Database Program: Staff is investigating sources of funding for this program and Lisa will be placing a notice in the October Monthly Update requesting that member agencies update the database using their personnel. Regulatory Accountability. Staff has scheduled a meeting to work on developing a paper that will deal with ex parte communications and what requirements the boards are supposed to meet and work under. We estimate that a draft will be available sometime in November. Develop a Strategy for Preserving Existing Land Application Options and Developing Biosolfds Technology and Markets: The Biosolids Committee is holding a workshop this month that will provide some of this information (a speaker from the Integrated Waste Management Board will be addressing issues relating to new regulations that affect biosolids). Staff will be meeting with committee chair, Diane Gilbert,to address the needs of small communities, payment of host fees, efforts of agencies within their own counties, etc. We anticipate a report will be prepared by December. Report on Air Quality Enforcement Actions This item will be discussed by the Air Quality Committee at their October meeting. Air violations are determined and reported differently than water violations. It is anticipated this task will be completed after the first of the year. (Of note, staff has met with members of the AQMD and CARB on multiple occasions to establish a working relationship and understanding of SCAP's member agency issues). Meet the Legislators Day. Staff is working with the Public Relations committee chair to discuss the specifics of sponsoring such a meeting. Due to conflicting schedules,we anticipate the meeting may not be held before the end of the year. Present SCAP's Message in a More Idealistic Manner. Staff is currently researching how SCAP is perceived and how our message could be better stated. We anticipate that a draft paper will be available after the beginning of the year: Website Improvements: Staff has been working on upgrading and improving SCAP's website. Some of the features and goals are: enhanced communication with our member agencies, the ability to conduct active surveys, provide links to related agencies and associations, inclusion of a"master"calendar and appropriate databases that can be accessed by authorized members. We anticipate that the first phase of the improved website will become active in October. 0 Page 2 C AGENDA BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING October 22, 2003 — 7:00 P.M. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action, which need came to the attention of the Board subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Board Secretary's office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee or Board meeting held within five (5) days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955 (posted within 24 hours). 1. Invocation and Pledge of Allegiance (Director Mike Duvaln 2. Roll Call 3. Consideration of motion to receive and file minute excerpts of member agencies relating to appointment of Directors, if any. (See listing in Board Meeting folders) 4. Appointment of Chair pro tem, if necessary 5. Public Comments: All persons wishing to address the Board on specific agenda items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Board of Directors except as authorized by Section 54954.2(b). 10/22/03 Page 2 6. The Chair, General Manager and General Counsel present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. a. Report of Chair: consideration of Resolutions or commendations, presentations and awards b. Report of General Manager C. Report of General Counsel 7. If no corrections or amendments are made, the minutes for the regular meeting held on September 24, 2003 will be deemed approved as mailed and be so ordered by the Chair. 8. Ratifying payment of claims of the District, by roll call vote, as follows: ALL DISTRICTS 09/15/03 09/30/03 Totals $7,586,575.45 $10,208,711.70 DIRECTORS: Pursuant to Government Code Section 84308, you are required to disclose any campaign contribution greater than $250 received in the past twelve months from any party to a contract involving OCSD. This requires that you identify the contributor by name. Further, you may not participate in the decision making process to award a contract to such party. For reference, you are directed to the Register of Warrants as to all current contractors/vendors with OCSD. For the specifics of Government Code Section 84308, please see your Director's Handbook or call the office of General Counsel. CONSENT CALENDAR All matters placed on the Consent Calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the Consent Calendar by a Director, staff member or member of the public in attendance, there will be no separate discussion of these items. All items on the Consent Calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the Consent Calendar shall be considered in the regular order of business. Members of the public who wish to remove an item from the Consent Calendar shall, upon recognition by the Chair, state their name, address and designate by number the item to be removed from the Consent Calendar. The Chair will determine if any items are to be deleted from the Consent Calendar. 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: 10/22/03 Page 3 a. (1) Approve Change Order No. 1 to Purchase Order No. 100536-OB, issued to OCB Reprographics for Specification No. 9900-05, for an additional amount of S125,000, for a total amount not to exceed $225,000, providing for additional copying services; and, (2) Provide an additional $125,000 for all remaining renewal periods for Specification No. 9900-05, for a total annual amount not to exceed $225,000. b. (1) Receive and file petitions from Paul Andrews and Janet Harris requesting annexation of .62 acres to Orange County Sanitation District (OCSD) in the vicinity of Orange Park Blvd. and Clark Avenue in an unincorporated area of Orange County; and, (2) Adopt Resolution No. OCSD 03-22, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-32 — Andrews/Harris Annexation). C. (1) Receive and file petition from Durk Bedford requesting annexation of .64 acres to Orange County Sanitation District at 251 Country Hill Road, in an incorporated area of Orange County; and (2) Adopt Resolution No. OCSD 03-23, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-34— Bedford Annexation). d. Authorize the General Manager to execute Quitclaim Deeds to Moussa Essayli and Ward Dixon III and Miriam Dixon for two parcels in the City of Cypress in connection with Los Alamitos Sub-trunk Sewer, Contract No. 3-8, in a form approved by General Counsel. END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. NON-CONSENT CALENDAR 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on September 24, 2003 to be filed. Non-Consent Calendar b. Review and consideration of agenda items considered by the Steering Committee re the October 22, 2003 meeting. C. Consideration of items deleted from Steering Committee Consent Calendar, if any. 10/22/03 Page 4 12. OPERATIONS. MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on October 1, 2003 to be filed. OMTS Non-Consent Calendar b. Consideration of items deleted from OMTS Committee Consent Calendar, if any. 13. PLANNING. DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the adjourned meeting held on September 18, 2003, and the regular meeting held on October 2, 2003 to be filed. b. Ratify Change Order No. 9 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction. authorizing an addition of $187,452, increasing the total contract amount to $71,142,093. C. Ratify Change Order No. 3 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an additional of $44,293 and a time extension of one calendar day, increasing the total contract amount to $30,305,227. d. (1) Ratify Change Order No. 2 for Engineering Trailer Complex at Plant No. 1, Job No. J-90, with Oved Dagan Construction. authorizing an addition of $68,331, increasing the total contract amount to $1,797,149; and, (2) Accept Job No. J-90 as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. e. Approve Amendment No. 2 to the Professional Services Agreement with Black & Veatch Corporation for additional construction support services for Short Term Ocean Outfall Bacteria Reduction, Job No. J-87, for an additional amount of $54,447, increasing the total amount not to exceed $909,128. f. Ratify Change Order No. 3 for Area Classification Study Implementation Plan, Plant Nos. 1 & 2, Job No. J-35-2, with J.F. Shea Construction, Inc., authorizing an addition of $269.345, increasing the total contract amount to $14,534,262. g. (1) Ratify Change Order No. 1 to Drain System for North Pacific Coast Highway Force Main, Contract No. 5-56, with Ken Thompson, Inc., authorizing an addition of $124.300 and a time extension of 17 calendar days, increasing the total contract amount to $257,350; and, (2) Accept Contract No. 5-56 as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. 10/22/03 Page 5 h. Approve Professional Services Agreement with Camp, Dresser & McKee providing for engineering services for Rehabilitation of Odor Control Facilities, Job No. J-71-8, for an amount not to exceed $3,197,522. i. (1) Approve a budget increase for an additional $415,040 for Gisler-Redhill Trunk Improvements Reach "A", Contract No. 7-36, for a total of $7.066,698; an additional $670,806 for Orange Trunk Improvements, Contract No. 7-39, for a total of $5,297,929; and an additional $3.076,488 for Gisler-Redhill/North Trunk Improvements, Contract No. 7-41, for a total of $14,987,780: and. (2) Approve Addendum No. 1 to the Professional Services Agreement with AKM Consulting Engineers, providing for additional engineering services for Gisler- Redhill Trunk Improvements Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; and Gisler-Redhill/North Trunk Improvements, Contract No. 7-41, for an additional amount of $58,320, increasing the total amount not to exceed $870,278, PDC Non-Consent Calendar j. Consideration of items deleted from PDC Committee Consent Calendar, if any 14. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on October 8, 2003 to be filed. b. Receive and file Treasurer's Report for the month of September 2003. C. Approve SAFETY-POL-114 Hazardous Waste Management Program, as provided for in Resolution No. OCSD 02-5, regarding the District's Injury and Illness Prevention Program. d. Adopt Resolution No. OCSD 03-24, Amending Resolution No. OCSD 98-33, Amending Human Resources Policies and Procedures Manual. e. Receive and file Communications Services Strategic Plan FY 2003-04. f. Approve an Agreement with the Santa Ana Watershed Project Authority (SAWPA) to establish the purchase price for. and the purchase of 2.0 mgd Wastewater Treatment and Disposal Capacity Right for Desalter Brine for a total amount of $5,252.015.26, in a form approved by General Counsel. FAHR Non-Consent Calendar g. Consideration of items deleted from FAHR Consent Calendar, if any. 10/22/03 Page 6 15. JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE , (JCC) JCC Consent Calendar a. Order Joint Groundwater Replenishment System Cooperative Committee Minutes for the meetings held on September 8, 2003 and September 29, 2003 to be filed. b. Approve an agreement between Orange County Water District and Porter Novelli, providing for one year of additional services for the public information and outreach program for the Groundwater Replenishment System, Job No. J-36, for an amount not to exceed $900,000, to be equally cost shared with the Orange County Water District. C. (1) Approve Amendment No. 1 to the Professional Services Agreement with Montgomery Watson Harza, providing for additional construction management services for the Groundwater Replenishment System, Job No. J-36, for an additional amount of $1,423,992, increasing the total amount not to exceed $12,367,030, to be equally shared with the Orange County Water District; and, (2) Approve Amendment No. 2 to the Professional Services Agreement with Montgomery Watson Harza, providing for a cost-of-living adjustment per their contract for the Groundwater Replenishment System, Job No. J-36, for an additional amount of $523,536, increasing the total amount not to exceed $12,890,566, to be equally cost shared with the Orange County Water District. d. Approve Amendment No. 10 to the Professional Services Agreement with Camp Dresser& McKee, Inc., providing for additional design services for the Groundwater Replenishment System, Job No. J-36, for an additional amount of $305,550, increasing the total amount not to exceed $33,587,086, to be equally cost shared with the Orange County Water District. JCC Non-Consent Calendar C. Consideration of items deleted from JCC Consent Calendar, if any. 16. CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. 10/22/03 Page 7 a. Convene in closed session, if necessary b. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session 17. Matters which a Director may wish to place on a future agenda for action and staff report. 18. Other business and communications or supplemental agenda items, if any 19. Future Meeting Date: The next Board of Directors regular meeting is scheduled for November 19, 2003, at 7:00 p.m. 20. Adjournments ........................................................................................................................................................................................................................................................................................ 'NOTICE TO DIRECTORS: To place items on the agenda for the Regular Meeting of the Board of Directors, items shall be submitted to the Board Secretary no later than the close of business 14 days :preceding the Board meeting. The Board Secretary shall include on the agenda all items submitted by ':Directors, the General Manager and General Counsel and all formal communications. :General Manager Blake Anderson (714) 593-7110 banderson@ocsd.com :Board Secretary Penny Kyle (714)593-7130 pkvle@ocsd.com 'Director/Engineering David Ludwin (714)593-7300 dludwin@ocsd.com :Director/Finance/Treasurer Gary Streed (714)593-7550 gstreed@ocsd.com :Director/Human Resources Lisa Tomko (714)593-7145 Itomko@ocsd.com s'Director/Information Technology Patrick Miles (714)593-7280 pmiles@ocsd.com ':Director/Operations& Maintenance Bob Ooten (714)593-7020 rooten@ocsd.com :Director/Technical Services Bob Ghirelli (714)593-7400 rhirelli@ocsd.com :Communications Services Mgr. Carol Beekman (714)593-7120 cbeekman@ocsd.com ;General Counsel Thomas L.Woodruff (714)564-2605 tlw@wss-law.com G:\wp.dta\admin\BS\Agenda\102203 draft agenda.doc l Orange County Sanitation District MINUTES BOARD MEETING SEPTEMBER 24, 2003 SAW I Tgr�O � n yN THE ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes for Board Meeting Page 2 ` 09/24/03 ` ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on September 24, 2003, at 7:00 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Shirley McCracken, Chair Bob Hernandez X Steve Anderson, Vice Chair Steve Simonian X Don Bankhead Leland Wilson A Brian Brady Peer A. Swan X Patricia Campbell Paul Yost X Carolyn Cavecche Steve Ambriz X Alberta Christy Mike Garcia X John Collins Larry Crandall Debbie Cook X Connie Boardman X Bill Dalton Bruce Broadwater X Brian Donahue David Shawver X Michael Duvall Keri Lynn Wilson X Norman Z. Eckenrode Constance Underhill X James M. Ferryman Arlene Schafer X Alice B. Jempsa Marilynn M. Poe X Tony Kawashima Doug Davert X Beth Krom Christina Shea X Patsy Marshall Jim Dow X Robert McGowan Richard A. Freschi X Roy Moore John Beauman X Joy Neugebauer Grace Epperson X Anna L. Piercy Tim Keenan X Tod Ridgeway Don Webb A Jim Silva Chuck Smith A Paul Walker Larry Herman STAFF MEMBERS PRESENT: Blake P. Anderson, General Manager; Penny Kyle, Board Secretary; Carol Beekman; Bob Ghirelli; Dave Ludwin; Patrick Miles; Bob Ooten; Gary Streed; Lisa Tomko OTHERS PRESENT: Thomas L. Woodruff, General Counsel; Don Hughes; Bill Knopf; Craig Farrington; Gerhardt Van Drie; Darrell A. Nolta; Barbara Reimber; James Clark; Terry E. Lane; Art Perry; Ken Ovrey; Richard Bardin; Irwin Haydock; Tim O'Donnell 1 Minutes for Board Meeting Page 3 09/24/03 PUBLIC COMMENTS Darrel Nolta provided comments from a report entitled, "Orange County Unhealthy Beaches: A study of Governments' Failed Mitigation Efforts." Tim O'Donnell, City Manager for the City of Brea, spoke regarding Item 14(c)(1), and requested the Directors reconsider waiving connection fees for 17 property owners, which was discussed with the prior General Manager Don McIntyre. Barbara Reimer spoke regarding the proposed pump station for the Bushard Trunk Sewer and related issues, as to who controls what happens below the intersection of Bushard/Ellis and other multiple projects slated for that area. Ms. Reimer felt an 80% increase in sewer capacity is unreasonable at this intersection and there was concern over possible street collapse. Chair McCracken requested staff to contact Ms. Reimer to provide information and discuss her various issues and concerns. REPORT OF THE CHAIR Chair McCracken noted that the tentatively scheduled Joint Workshop with the Orange County Water District (OCWD) on October 15th has been postponed until February. She thanked Director Ridgeway for attending the OCWD Board Meeting to urge them to continue to fund the county-wide low flow toilet program and for working closely with Congressman Cox's office in support of an EPA grant for the District's secondary treatment construction program. The calendar for the working committees was reviewed for the month of October. It was noted that the Steering Committee to be held on October 22Id would begin at 4:00 p.m. REPORT OF THE GENERAL MANAGER The General Manager had no report. REPORT OF THE GENERAL COUNSEL General Counsel Thomas L. Woodruff reported on the adjourned September 18, 2003 Planning, Design and Construction Committee Meeting. Specifically, at the August Board Meeting, the Directors granted authority to the PDC Committee to consider and award a construction contract for Abandonment of Airbase Trunk Sewer -Watson Avenue, Contract No. 6-13-1, and College Avenue Pump Station Replacement Force Mains, Contract No. 7-23-1, when staff indicated there was a serious question as to whether the apparent lowest bidder was responsible. Because a bid protest was anticipated, staff prepared an extensive report for the PDC Committee to consider. On the day of the PDC Committee adjourned meeting, the lowest bidder submitted a letter requesting the Committee to withdraw its bid. The PDC Committee accepted the request to withdraw, and approved the award of the contract to Mike Prlich & Sons, the second lowest bidder. Kathy Millea, Engineering Project Manager, was commended for preparing an outstanding report on the matter. Minutes for Board Meeting Page 4 k 09/24/03 ' APPROVAL OF MINUTES The Chair ordered that the minutes of the regular meeting held August 27, 2003, be deemed approved, as written. Directors Connie Boardman and Tony Kawashima abstained. RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A" and "B", attached hereto and made a part of these minutes. ALL DISTRICTS 08/15/03 08/31/03 Totals $12,490,210.26 $8,940,779.16 Director Donahue abstained from discussion and voting on Warrant No. 55366, and Director Boardman abstained from discussion and voting on all warrants. Abstentions were pursuant to California Government Code Section 84308. CONSENT CALENDAR 9. No items to be considered. NON-CONSENT CALENDAR 11. DRAFT STEERING COMMITTEE MINUTES: A verbal report was presented by Director McCracken, Chair of the Steering Committee, re the September 24, 2003 meeting. Consent Calendar Chair McCracken provided an update on legislative activities and noted that the Statewide Biosolids Management Policy (AB 1427) and local funding of urban run-off (ACA 10), sponsored on the District's behalf, are now 2-year Bills, which will allow the District additional time to gain support. The General Manager reported the Metropolitan Water District of Orange County (MWDOC) will not look to OCSD to provide the funding gap caused by Orange County Water District withdrawing its funding support. MWDOC will require a$15/toilet co-payment from households. Additional items were presented by staff and discussed by the committee: • A meeting between SAWPA's and OCSD's General Managers and General Counsels would be held to begin drafting an agreement based on the recently approved term sheet. Blake Anderson recommended approval of SAWPA's request to purchase an additional 2 mgd of capacity. • In celebration of the District's 50`h anniversary on June 30, 2004, staff has begun to draft plans for the event. J Minutes for Board Meeting Page 5 09/24/03 • General Counsel discussed the proposed Resolution authorizing the filing of a tax assessment appeal on the District's Kings County property. The Chair ordered the Steering Committee Minutes for the meeting held on August 27, 2003 to be filed. Non-Consent Calendar Chair McCracken reported the Steering Committee was recommending that the Board of Directors declare a voice of support regarding Proposition 53, and a motion to consider the item for discussion would be required. MOVED, SECONDED AND DULY CARRIED: Consideration to declare support for Proposition 53 be added to the Agenda. After lengthy discussion of the pros and cons on Proposition 53 by the Directors, which would allow up to 3% of the state General Fund revenue to be set aside for infrastructure, it was: MOVED, SECONDED AND DULY CARRIED: The Board of Directors hereby declare a voice of support for Proposition 53. The motion passed by a hand vote of 18 ayes, 1 abstention and 3 noes. 12. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on September 3, 2003 to be filed. b. MOVED, SECONDED AND DULY CARRIED: Approve Change Order No. 3 to Purchase Order No. 101327-OA issued to Baker Tanks, Inc. for the rental of chemical tanks for the Short Term Ocean Outfall Bacteria Reduction, Job No. J-87, providing for a time extension from October 1, 2003 to January 31, 2004, for an additional amount of $36,109.60, increasing the total amount not to exceed $130,000. C. MOVED, SECONDED AND DULY CARRIED: Approve a Professional Services Agreement with PSOMAS Consulting for development of an Enterprise Geographic Information System (GIS) Strategic Plan, Specification No. S-2003-1336D, for an amount not to exceed $221,250. d. MOVED, SECONDED AND DULY CARRIED: Approve a sole source Consultant Services Agreement with Linjer Inc., providing for continuing consulting services to manage the completion of the O&M Reinvention Project for an amount not to exceed $140,000, effective September 27, 2003 through September 26, 2004, with an option to renew the contract for one year at the same cost. t Minutes for Board Meeting Page 6 ' 09/24/03 13. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order draft Planning, Design and Construction Committee Minutes for the meeting held on September 4, 2003 to be filed. b. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment of $16,516 to Covey Lane Pump Station Abandonment, Contract No. 7-14-4, for a total budget of$169,516; (2) Ratify Change Order No. 2 to Covey Lane Pump Station Abandonment, Contract No. 7-14-4, with Unity Constructors, authorizing an addition of$16,097 and a time extension of 15 calendar days, increasing the contract amount to $65,724; and, (3) Accept Covey Lane Pump Station Abandonment, Contract No. 7-14-4, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. C. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 4 to Standby Power and Reliability Improvements, Job No. J-33-1 A, with Southern Contracting Company, authorizing an addition of $15,020 and a time extension of 90 calendar days, increasing the contract amount to $6,703,201. d. MOVED, SECONDED AND DULY CARRIED: Approve funding for the FY 2003- 04 Cooperative Projects Program in the amount of $175,000 for the City of Anaheim, Contract No. CP-0301. e. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 2 to the Professional Services Agreement with Lee & Ro, Inc., providing for additional design engineering services for Replacement of the Bitter Point Pump Station, Contract No. 5-49; Replacement of the Rocky Point Pump Station, Contract No. 5-50; Rehabilitation of the 141h Street Pump Station, Contract No. 5-51; and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, for an additional amount of $447,047, increasing the total amount not to exceed $2,092,095. f. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 2 to the Professional Services Agreement with Water 3 Engineering, Inc., providing for additional engineering design services for Peak Flow Management, Job No. J-67, for an additional amount of$84,983, increasing the total amount not to exceed $1,103,772. g. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 2 to the Professional Services Agreement with Malcolm Pirnie, providing for additional engineering services for Central Generation Automation, Job No. J-79, for an additional amount of $862,776, increasing the total amount not to exceed $1,308,840. Minutes for Board Meeting Page 7 09/24/03 h. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment of $7,735,518 for Effluent Pump Station Annex, Job No. J-77, for a total project budget of $58,492,518; (2) Approve plans and specifications and Addenda Nos. 1, 2, 3, 4, and 5 on file at the office of the Board Secretary; (3) Receive and file bid tabulation and recommendation; and, (4) Award a Construction Contract to J. F. Shea Construction, Inc. for Effluent Pump Station Annex, Job No. J-77, for an amount not to exceed $44,735,518. i. MOVED, SECONDED AND DULY CARRIED: Approve a Professional Services Agreement with Fluor Enterprises, Inc., providing for engineering services for Plant No. 1 Plant Water VFD Replacement, Job No. SP-94, for an amount not to exceed $89,700. j. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 1 to the Professional Services Agreement with Walden and Associates for additional design engineering services and construction support services for the Big Canyon Trunk Sewer Rehabilitation and Replacement, Contract No. 5-43-2, for an additional amount of $45,000, for an amount not to exceed $69,929. k. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 2 to the Professional Services Agreement with Tetra Tech ASL, Inc. for the Warner Avenue Relief Sewer, Contract No. 11-22, providing for a change in the name of the Consultant to Tetra Tech, Inc. and providing for additional engineering services for an additional amount of $80,000, increasing the total amount not to exceed $362,479. I. MOVED, SECONDED AND DULY CARRIED: (1) Approve plans and specifications for Bayside Drive Trunk Sewer Manholes, Contract No. 5-22-191, on file at the office of the Board Secretary; (2) Approve Addendum No. 1 to the plans and specifications; (3) Receive and file bid tabulation and recommendation; and, (4) Award a construction contract to Paulus Engineering, Inc., for Bayside Drive Trunk Sewer Manholes, Contract No. 5-22-R1, for an amount not to exceed $295,345. PDC Non-Consent Calendar M. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 1 to the Joint Exercise of Powers Agreement for the Development, Operation, and Maintenance of the Groundwater Replenishment System and the Green Acres Project, with the Orange County Water District, which provides for a revised Minutes for Board Meeting , Page 8 09/24/03 ' Change Order Policy, except for Item No. 1 of the Summary of Proposed Construction Change Order Policy, to set a limit of $1,000,000 for each contract, and refer the revised Amendment back to the Joint Cooperative Committee for consideration of the change. Director Anderson opposed. 14. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on September 10, 2003 to be filed. b. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report for the month of August 2003. Non-Consent Calendar C. (1) Adopt a policy allowing property owners who currently use septic tanks to make annual payments for the Capital Facilities Capacity Charge (CFCC) and Annexation Fee, if applicable, over a period not to exceed five years at an interest rate of 3% per year, to be collected on the property tax bill, providing that the balance shall be paid immediately upon a change in ownership; and, (2) Refer consideration of providing grants to property owners to the Guidance Review Committee and the PDC Committee for recommendation to partially fund the total costs to abandon an existing septic tank, construct a lateral to an existing local sewer, payment of the CFCC, and payment of an Annexation Fee, if applicable. Director Roy Moore, Vice Chair of the FAHR Committee, reported that there were 17 Brea homeowners who desired to abandon their septic tanks and connect to the local sanitary sewer. During the annexation process in 1999, communications between the City Manager and the District's then General Manager, Don McIntyre, indicated the District would consider waiving connection fees for these property owners. At that time, the Steering Committee considered and rejected waiving the connection fees, as the existing Ordinance does not allow fees to be set aside. This information was not communicated to either the City of Brea or the homeowners. Directors discussed incentives to encourage the approximate 1,500 property owners within the District's service area to abandon their septic tanks and connect to the sewer system. It was moved and seconded to adopt a policy allowing property owners who currently use septic tanks to make annual payments for the Capital Facilities Capacity Charge (CFCC) and Annexation Fee, if applicable, over a period not to Minutes for Board Meeting Page 9 09/24/03 exceed five years at no interest, to be collected on the property tax bill, provided the balance shall be paid immediately upon a change in ownership. Additional discussion was held regarding incentive programs. An amendment to the motion was then moved and seconded to provide that property owners must connect to the sewer system within 3 years from the time the sewer line is installed to qualify for the zero percent interest, five-year payment program for the CFCC and Annexation Fee. MOVED, SECONDED AND DULY CARRIED: (1) Adopt a policy allowing property owners currently on septic tanks to make annual payments for the Capital Facilities Capacity Charge and Annexation Fee over a period not to exceed five years at zero percent interest, to be collected on the property tax bill; and to provide that property owners must connect to the local sewer system within three years from the time the sewer line is installed to qualify for the zero percent interest, five-year payment program for said fees. Directors Cavecche and McCracken opposed; and, MOVED, SECONDED AND DULY CARRIED: (2) Refer consideration of providing grants to property owners to the Guidance Review Committee and the PDC Committee for recommendation to partially fund the total costs to abandon an existing septic tank, construct a lateral to an existing local sewer, payment of the Capital Facilities Capacity Charge and payment of an Annexation Fee, if applicable. 15. JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE (JCC) Director Norm Eckenrode reported that the meeting held on September 8, 2003 was adjourned due to a lack of quorum. The next regular meeting would be held on October 13, 2003. A workshop was scheduled to be held on September 29, 2003, at 5:30 p.m. to review architectural and landscaping concepts for the GWR System project. JCC Consent Calendar a. MOVED, SECONDED AND DULY CARRIED: Order Joint Groundwater Replenishment System Cooperative Committee Minutes for the meeting held on August 11, 2003 to be filed. 16. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 03-21, Authorizing the Filing of an Application for Review, Equalization, and Adjustment of Assessments of the District's Kings County Property with the California State Board of Equalization and Kings County Board of Supervisors. 17. MOVED, SECONDED AND DULY CARRIED: (1) Approve a Real Property License Agreement with Huntington Beach Union High School District (HBUHSD), providing for use of HBUHSD property for a temporary fire station for a period of three months in Minutes for Board Meeting , Page 10 09/24/03 " connection with Bushard Trunk Sewer, Job No. 1-2-4, in a form approved by General Counsel; (2)Authorize a time extension to said Real Property License Agreement, if necessary; and, (3)Approve an Indemnification Agreement with the City of Huntington Beach and HBUHSD, providing for indemnification of each party to the agreement to the other parties for negligence, wrongful acts, and omissions in connection with the temporary fire station, in a form approved by General Counsel. 18. MOVED, SECONDED AND DULY CARRIED: (1)Approve plans and specifications for Secondary Treatment Facilities Process Upgrades at Plant No. 2, Job No. P2-47-3, on file at the office of the Board Secretary; (2)Approve Addenda Nos. 1, 2, 3, and 4 to the plans and specifications; (3) Receive and file bid tabulation and recommendation; and, (4)Award a construction contract to Morrow-Meadows Corporation, for an amount not to exceed $4,712,000. 19. CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9: The Board convened in closed session at 8:19 p.m., pursuant to Government Code Section 54956.9 to discuss Agenda Item No. 19(a)(1). Confidential Minutes of the Closed Session held by the Board of Directors have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Meetings. A report of action taken will be publicly reported at the time the approved action becomes final re Agenda Item No. 19(a)(1). RECONVENE IN REGULAR SESSION: At 8:34 p.m., the Board reconvened in regular session. ADJOURNMENT: The Chair declared the meeting adjourned at 8:34 p.m. Secretary of flad Board of ectors of Orange County Sanitatio istrict Claims Paid From 08101103 to 08115103 Warrant No. Vendor Amount Description Accounts Payable-Warrants 54892 City of Fountain Valley 26,781.38 Water Use 54893 Orange County Sanitation District 572,235.77 Payroll EFT Reimbursement 54894 Southern California Edison 100,688.64 Power 54895 Airgas Safety 802.76 Safety Supplies 54896 American Water Works Assoc./Water Quality 144.00 Publication 54897 American Telephone&Telegraph Corp. 289.87 Telephone Service 54898 American Telephone&Telegraph Corp. 157.70 Telephone Service 54899 AT&T Wireless Services-Airtime 3,894.87 Wireless Services-Airtime 54900 California Industrial Supplies 628.93 Automotive Parts&Supplies 54901 Carollo Engineers 1,601.00 Professional Services-OCSD Rate Survey 54902 City of Newport Beach 6,050.00 Construction 5-49 54903 Court Order 150.00 Wage Garnishment 54904 Consumers Pipe&Supply Co. 4.331.33 Plumbing Parts&Supplies 54905 County of Orange-Auditor Controller 342.00 Encroachment Permit 54906 Court Trustee 69.12 Wage Garnishment 54907 CASA 375.00 Administration Meeting Registration 54908 CWEA 150.00 Notices&Ads 54909 D G Yeager Construction Co. 2,714.00 Construction-Manhole Repairs 54910 Electra-Bond,Inc. 1,481.57 Fusion Bonding 54911 Employee Benefits Specialists,Inc. 7,943.20 Reimbursed Prepaid Employee Medical&Dependent Care 54912 Court Order 525.00 Wage Garnishment 54913 Franchise Tax Board 100.00 Wage Garnishment 54914 City of Fullerton 228.45 Water Use 54915 City of Huntington Beach 3,022.58 Water Use 54916 Hydraulic Institute 131.00 Publication 54917 Internal Revenue Service 425.00 Wage Garnishment 54918 Intl.Union of Oper.Eng.AFL-CIO Local 501 3,712.28 Dues Deduction 54919 Irvine Ranch Water District 8.05 Water Use 54920 ISCO c/o MRC Technology 3,247.50 Instrument Supplies 54921 J.R.Climie 650.00 Professional Services-RFP Evaluation-Ocean Research Vessel 54922 Kemiron Companies,Inc. 5,631.81 Chemicals 54923 McMaster-Carr Supply Co. 909.09 Mechanical Parts,Supplies&Tools 54924 Midway Mfg&Machining Co. 10,915.94 Mechanical Parts,Supplies&Repairs 54925 Mini Mailers,Inc. 1,000.00 Postage 54926 National Bond&Trust 2,510.83 U.S.Savings Bonds Payroll Deductions 54927 National Water Research Institute 10.000.00 Membership 54928 Nextel Communications 3,665.74 Cellular Phones&Air Time 54929 Nicholas Netty 1,000.00 Legal Service-INS Processing 54930 OCEA 524.61 Dues Deduction 54931 Court Order 40.00 Wage Garnishment 54932 Court Order 296.00 Wage Garnishment 54933 Peace Officers Council of CA 1,494.00 Dues Deduction 54934 PenValve 69.82 Mechanical Parts&Supplies 54935 Project Management Institute 308.00 Membership 54936 City of Seal Beach Finance Dept. 187.36 Water Use 54937 Shureluck Sales&Engineering 3,260.99 Mechanical Parts&Supplies 54938 Court Order 721.50 Wage Garnishment tin/210nc EXHIBIT A G:\wp.dta\Rn1210\CRANE\FAHR\FAHR20031SEPTCWms Paid Report-081503.)ds Page 1 of 8 9116/2003 Claims Paid From 08101103 to 08115103 Warrant No. Vendor Amount Description 54939 South Coast Air Quality Management Dist. 587.70 Annual Emission,Operation&Misc.Fees 54940 Southern California Edison 30.43 Project 5-58 Facility Map 54941 SBC 33.88 Telephone Services 54942 Thompson Industrial Supply,Inc. 993.37 Mechanical Supplies 54943 Two Wheels One Planet 801.63 (3)Bicycles 54944 U.S Postal Service 5,000.00 Postage 54945 United Way 305.00 Employee Contributions 54946 Verizon California 751.96 Telephone Services 54947 WEF 304.00 Membership-Water Environment Federation 54948 Layne T.Baroldi 195.00 Meetingrrraining Expense Reimbursement 54949 Deirdre E.Hunter 101.50 Meet!ng/Training Expense Reimbursement 54950 Pamela A.Koester 153.29 Meeting/Training Expense Reimbursement 54951 Mahin Talebi 158.98 Meeting/rraining Expense Reimbursement 54952 City of Anaheim 159.00 Pemtit Fee-Corrosion Management Project 54953 Costa Mesa Country Club 250.00 Communications Meeting Registration 54954 Local Agency Formation Commission 2,300.00 Annexation Fee 54955 Air Products&Chemicals 26,294.06 0&M Agreement Oxy Gen Sys MO 8-8-89 54956 ADS Environmental Services,Inc. 101,551.38 Professional Services J-73-2 54957 Black&Veatch Corporation 61,594.37 Engineering Services P1-76&J-77 54958 Brown&Caldwell 68,159.64 Engineering Services P1-37&1-98 54959 Carollo Engineers 519,774.75 Professional Services P1-60,P2-60,P2-66&SP-90 54960 City of Orange 85,000.00 Cooperative Projects 54961 Coral Energy Resources,L.P. 90,699.05 Natural Gas 54962 Delta Dental 55,169.87 Dental Insurance Plan 54963 Garden Grove Sanitary District 84.852.98 Cooperative Projects 54964 Hill Brothers 26,223.36 Chemicals-Odor&Corrosion Control-Newport Trunkline 54965 Kaiser Foundation Health Plan 50,338.66 Medical Insurance Premium 54966 Kemiron Pacific,Inc. 215,700.39 Ferric Chloride MO 9-27-95 54967 Ken Thompson,Inc. 85,058.41 Construction 5-56 54968 Kforce Professional Staffing 37,074.01 Temporary Employment Services 54969 Lloyd Pest Control 42,060.00 Pest Control-Filter Flies 54970 MDS Consulting 36,987.60 Prof.Services-Surveying Various Capital Projects 54971 OCECO,Inc. 28,480.20 Flame Arrestor&Parts 54972 Parsons Engineering Science,Inc. 173,676.55 Engineering Services JA2 54973 Partners Consulting Services 46,560.00 FIS On-Site Support-One World XE Migration Project 54974 Pioneer Americas,Inc. 178,715.17 Sodium Hypochlorite 54975 Systime Computer Corp 269,486.00 Professional Services-J D Edwards One World XE Implementation 54976 Tule Ranch/Magan Farms 173,605.75 Residuals Removal MO 3-29-95 54977 The Vantage Group,L.L.C. 34,964.00 Temporary Employment Service 54978 Steve P Rados,Inc. 258,675.30 Construction 1-2A 54979 Union Bank of California 28,741.70 Construction 1-24,Retention 54980 Employers Insurance of Wausau 149,012.50 Claim Settlement J-66 54981 Orange County Sanitation District 34,021.99 Worker's Comp.Reimb. 54982 eSysTek 720.00 Software Support-SMS Implementation 54983 A-Plus Systems 610.00 Notices&Ads 54984 Abatix Environmental Corp. 220.89 Hardware 54985 AccuStandard,Inc. 301.70 Lab Parts&Supplies 54986 Acroprint Time Recorder Company 27.18 Stationery&Office Supplies finr210Rc EXHIBIT A G:lwp.dial(in12101CRANEIFAHRIFAHR20031SEPTCleims Paid Report-081503.)ds Page 2 of 8 911M003 Claims Paid From 08101103 to 08115103 Warrant No. Vendor Amount Description 54987 Advanced Engine Technology Corporation 1,252.06 Engine Parts&Supplies 54988 Agilent Technologies,Inc. 571.12 Lab Parts&Supplies 54989 Airborne Express 189.55 Air Freight 54990 Airgas-West 38.40 Demurrage 54991 Airgas Safety 323.45 Safety Supplies&Equipment 54992 Teotimo C.Albia 46.00 Meeting/Training Expense Reimbursement 54993 AliMed,Inc. 76.95 Computer Supplies 54994 American Computer&Communications,Inc. 169.00 Computer Equipment Maint. 54995 American Express 24,009.84 Purchasing Card Program,Misc.Supplies&Services 54996 American Machinery&Blade,Inc. 227.07 Saw Blades 54997 American Training Resources,Inc. 1,604.04 Video 54998 Ashbrook Corporation 2,141.61 Mechanical Parts&Supplies 54999 ABB Automation,Inc. 765.00 Instrument Calibration&Repair Service 55000 American Telephone&Telegraph Corp. 57.71 Telephone Service 55001 ATCC 138.60 Lab Parts&Supplies 55002 AWSI 173.00 Department of Transportation Training Program 55003 Baker Tanks 3,136.00 Tank Rentals 55004 Ballantyne,Inc. 3,960.00 Temporary Employment Services 55005 Basic Chemical Solutions 10,623.14 Sodium Bisulfate 55006 Battery Specialties 67.26 Batteries 55007 Beckman Coulter,Inc. 1,487.00 Instrument Maint.Service 55008 Bio-Rad Lab 264.83 Lab Parts&Supplies 55009 BioMerieux Vitek,Inc. 1,039.45 Lab Supplies 55010 Borthwick,Guy,Bettenhausen 9,894.56 Professional Services 132-84 55011 Brand Scaffold Rental&Erection,Inc. 844.41 Scaffold Rental,Erection&Dismantling at Scrubber Q 55012 Brenntag West,Inc. 3,252.42 Janitorial Supplies 55013 Brenton Safety,Inc. 1,271.36 Safety Supplies 55014 C.S.U.F.Foundation 10,818.25 Membership-Center for Demographic Research 55015 Cal-Glass,Inc. 314.38 Custom Laboratory Glass 55016 California Automatic Gate 1,091.36 Plant 1 Automatic Gate Repairs 55017 California Relocation Services,Inc. 6,775.34 Moving/Relccation Services 55018 Carleton Engineers&Consultants,Inc. 762.75 Engineering Services-Air Quality 55019 Ce112Cell 961.98 Nextel Phones&Accessories 55020 Charles P.Crowley Co. 576.14 Valves 55021 Chromate Industrial Corp 1,369.01 Mechanical Parts&Supplies 55022 Imaging Express 493.30 Printer Service Agreement 55023 Comm Vault Systems,Inc. 4,943.91 Software Maintenance&Support 55024 Communications Performance Group,Inc. 8,000.00 Prof.Serv.-Develop&Conduct IERP/Incident Command Program Training 55025 Con-Way Western Express 104.05 Freight 55026 Consolidated Elect.Distributors,Inc. 3,666.24 Electrical Parts&Supplies 55027 Cooper Energy Services 752.67 Mechanical Parts&Supplies 55028 Corporate Express 8,395.30 Office Supplies 55029 Cortech Engineering 11,994.69 Pump&Pump Supplies 55030 County Wholesale Electric Co. 204.96 Electrical Parts&Supplies 55031 Crane Veyor Corp. 531.30 Crane Repairs 55032 Cytec Industries 519.67 Anionic Polymer Spec.No.9798-18 55033 CGvL Engineers 1,112.35 Engineering Services SP-74 55034 CH2M Hill 3,422.12 Professional Services J40-6 Hn/2101lc EXHIBIT A G:Iwp.dtaVin12101CRANEIFAHRIFAHR2003ISEPTIClaims Paid Report-081503.)ds Page 3 of 8 9/16/2003 Claims Paid From 08101103 to 08/15103 Warrant No. Vendor Amount Description 55035 Dapper Tire Co. 213.12 Truck Tires 55036 David's Tree Service 3,725.00 Tree Maint.Service 55037 Del Mar Analytical 474.00 Analysis of Biosolids and Wastewater 55038 Department of Consumer Affairs 160.00 Certificate Renewal 55039 Diamond H Recognition 927.28 Employee Service Awards 55040 E.Sam Jones Distributors,Inc. 643.17 Electrical Supplies 55041 Edinger Medical Group,Inc. 650.00 Medical Screening 55042 Electro-Test,Inc. 437.00 Electrical Testing Services-Various Capital Projects 55043 Employee Benefits Specialists,Inc. 748.63 Reimbursed Prepaid Employee Medical&Dependent Care 55044 Employers Group 4,840.00 On-Site Supervisor Training-Performance Review 55045 Enchanter,Inc. 6,300.00 Ocean Monitoring&Outfall Inspection&Monitoring 55046 Environmental Engineering&Contracting 1,000.00 Professional Services-Fats,Oil&Grease(FOG)Study 55047 Pacific States Chemical,Inc. 2,096.55 Hydrochloric Acid 55048 FedEx Corporation 444.69 Air Freight 55049 First American Real Estate Solutions 188.56 Orange County Property Information 55050 Fisher Scientific Company,L.L.C. 4,001.35 Lab Parts&Supplies 55051 Flat and Vertical,Inc. 540.00 Concrete Cutting 55052 Foodcraft Coffee&Refreshment Services 481.46 Meeting Supplies 55053 Fountain Valley Camera 31.51 Photo Supplies 55054 Franklin Covey 664.98 Office Supplies 55055 Pryor Seminars 149,00 Lab Training Registration 55056 Frigid Units,Inc. 2,493.45 Lab Parts&Supplies 55057 Full Spectrum Analytics 1,719.13 Lab Instrument Repairs 55058 G.T.Hall Company 107.75 Instrument Parts&Supplies 55059 Garratt-Callahan Company 6,141.97 Chemicals 55060 George Yardley Co. 235.97 Valves 55061 Gerhardt's,Inc. 11,532.41 Engine Supplies 55062 Grainger,Inc. 773.73 Electrical Parts&Supplies 55063 Great Western Sanitary Supplies 50.43 Janitorial Supplies 55064 Hach Go Ponton Industries 59.91 Lab Parts&Supplies 55065 Hagemeyer North America 91.33 Safety Supplies 55066 Hampton Tedder Technical Services 546.29 Electrical Parts&Supplies 55067 Harrington Industrial Plastics,Inc. 214.96 Plumbing Supplies 55068 Herb's Blackforest Bakery&Deli 65.50 Meeting Expenses 55069 Home Depot 263.11 Misc.Repair&Maintenance Material 55070 Hopkins Technical Products 719.20 Mechanical Parts&Supplies 55071 IDEXX Laboratories,Inc. 1,422.30 Lab Supplies 55072 Industrial Distribution Group 2,509.15 Mechanical Parts,Supplies&Paint 55073 Industrial Threaded Products,Inc. 30.06 Fasteners 55074 Information Handling Services 2,495.00 Software 55075 Information Resources 750.00 Human Resources Service-Background Checks 55076 Roto Rooter 11,205.39 CCTV Videoing of Trunkline Sewers 55077 Receiver General for Canada-NRC 421.77 Lab Parts&Supplies 55078 Invensys Systems,Inc. 6,864.02 Electrical Parts&Supplies 55079 Iron Mountain 150.94 Bid Document Storage Fees P1-37 55080 IBM Corp. 2,725.94 Infor.Tech.Training Registration&Maint.Agree.for Revenue Division OC Data Center 55081 Jamison Engineering Contractors,Inc. 13,555.26 Construction-Exhaust System for Pit.1 Fleet Services Bldg. 55082 Jay's Catering 423.81 Meeting Expenses fln1210nc EXHIBIT A G:Iwp.dialfin12101CRANEIFAHRIFAHR20031SEPT1Claims Paid Report-081503.)ds Page 4 of 8 9/16/2003 Claims Paid From 08/01/03 to 08/15103 Warrant No. Vendor Amount Description 55083 CSC Parts Sales/Johnson Controls,Inc. 403.17 Electrical Parts&Supplies 55084 Johnstone Supply 406.16 Electrical Parts&Supplies 55085 Kaman Industrial Technologies 143.71 Mechanical Supplies 55086 Katmar Promotions 1,187.96 Biosolids EMS Certification Pins 55087 Keith Boger 1,990.00 O&M Training Registration 55088 Keppler Corporation 320.00 Professional Serv.-Develop Engineering Contracts Administrator Interview Questions 55089 Labeltronix 3,530.00 Bar Code Printer Maintenance 55090 Lee&Ro,Inc. 19,713.33 Professional Services 5-54&5-22-R1 55091 Lucci's Gourmet Foods,Inc. 444.35 Meeting Expense 55092 LINJER 4,589.19 Professional Service-DART MO 9-22-99 55093 Maintenance Superintendents Assoc. 50.00 Mechanical Maintenance Training Registration 55094 Malcolm Pimie,Inc. 12,495.52 Professional Services J-79 55095 Manatt,Phelps&Phillips,L.L.P. 5,000.00 Strategic Planning&Advocacy 55096 McMaster-Carr Supply Co. 997.46 Mechanical Parts&Supplies 55097 Mec Analytical System 9,370.00 Toxicity Analysis 55098 Mechanical Seal Repair,Inc. 4,117.35 Mechanical Seal Repair 55099 Mission Uniform Service 3,333.12 Uniform Rentals 55100 MSA-C/O Geoff Cobbett 85.00 Membership 55101 Mine Safety Appliances 3,178.60 Pump&Pump Parts 55102 National Plant Services,Inc. 2,249.88 Vacuum Truck Services 55103 Neal Supply Co. 127.36 Plumbing Supplies 55104 Nelson-Dunn,Inc. 1,922.16 Mechanical Parts&Supplies 55105 Ninyo&Moore Corporate Accounting 9,524.28 Professional Services-Materials Testing MO 6-24-98 55106 Nu-Way Laser Engraving 1,501.30 Steel Tags 55107 NAS Associates,Inc. 1,665.00 Toxicity Analysis 55108 0.C.W ridustrial Co. 36.27 Mechanical Parts&Supplies 55109 Oceans 2001 MTS/IEEE 225.00 Laboratory Meeting Registration 55110 Office Depot Business Services Div. 3,147.98 Office Supplies 55111 OneSource Distributors,Inc. 857.97 Electrical Parts&Supplies 55112 Optio Software,Inc. 872.78 Software Maintenance Agreement 55113 Oracle Corporation-Support/Sales 2,914.44 Software Updates&Support 55114 Orange County Vector Control District 2,910.92 Pest Control-Filter Flies 55115 Oved Dagan Construction Co. 1,092.63 Construction J-90 55116 Oxygen Service Company 1,853.46 Specialty Gases 55117 OCB Reprographics 16,530.41 Printing Service-MO 1/26/00 55118 01 Analytical 389.44 Lab Parts&Supplies 55119 P.L.Hawn Company,Inc. 1,956.80 Electrical Supplies 55120 Pacific Mechanical Supply 369.27 Plumbing Supplies 55121 Palmer Technology Group 750.00 Professional Services-FIS Upgrade 55122 Enrique Pantoja 170.00 Meeting/Training Expense Reimbursement 55123 Paramount Fabricators 4,741.00 Mechanical Parts&Supplies 55124 Parkhouse Tire Co. 318.78 Tires 55125 The Perkin Elmer Corp. 310.32 Lab Parts&Supplies 55126 Hach cto Portion Industries 1,066.18 Instrument Parts&Supplies 55127 Powerflo Products,Inc. 899.00 Pump&Pump Supplies 55128 Pre-Paid Legal Services,Inc. 478.40 Employee Legal Service Insurance Premium 55129 Process Equipment Company 807.95 Pump Supplies 55130 Projects Partners 8,746.77 Temporary Employment Services fin/21onc EXHIBIT A G:1wp.dta\tin%2101CRANE4FAHR\FAHR2003lSEPTICIaims Paid Report-081503.)ds Page 5 of 8 9/16/2003 Claims Paid From 08/01/03 to 08/15/03 Warrant No. Vendor Amount Description 55131 Hoffman Southwest Corp. 450.00 CCTV Lateral Line 55132 PCG Industries 725.00 Mechanical Repairs 55133 PCS Express,Inc. 110.00 Courier Service 55134 R W Beck,Inc. 3,233.80 Professional Services P1-90 55135 Lawrence Ragan Communications,Inc. 89.00 Subscription 55136 Rainin Instrument Co.,Inc. 1,341.03 Lab Parts&Supplies 55137 Richard Hawk&Company 1,293.48 Professional Services-Supervisor Safety Training 55138 Ricoh Business System 1,644.04 Color Copier Lease 55139 Robert Thornton Architects 327.75 Reconciliation User Fee Refund Program 55140 Rolls-Royce Energy Systems 753.30 Generator Parts&Supplies 55141 Ryan Herco Products Corp. 322.96 Mechanical Parts&Supplies 55142 RBF Engineers 12,047.31 Engineering Services 241 55143 RMS Engineering&Design,Inc. 16,140.00 Engineering Services J-89 55144 RPM Electric Motors 2,634.24 Motor Repairs 55145 S&J Supply Co.,Inc 1,282.23 Valves 55146 Sancon Engineering,Inc. 2,972.50 Maintenance Services to Pump Out(3)Air Jumpers 55147 Scottel Voice&Data,Inc. 2,284.80 Telephone System Maintenance 55148 Shamrock Supply Co.,Inc. 1,230.18 Oil 55149 Shureluck Sales&Engineering 92.87 Silicone Tape 55150 Siemens Building Technologies 437.90 Mechanical Parts&Supplies 55151 Supelco,Inc. 952.34 Lab Parts&Supplies 55152 Smith Pipe&Supply 22.74 Plumbing Supplies 55153 So.Cal.Gas Company 14,086.33 Natural Gas 55154 Southern California Edison 3,114.66 Power 55155 Spex Certiprep,Inc. 82.61 Lab Parts&Supplies 55156 Spinitar 205.00 Stationery&Office Supplies 55157 Stanley Steamer International,Inc. 1,165.92 Carpet Cleaning Services 55158 Sunset Industrial Parts 699.85 Mechanical Parts&Supplies 55159 Super Chem Corporation 487.63 Chemicals 55160 Super Power Products 646.50 Janitorial Supplies 55161 Seegott,Inc. 112.00 Lab Parts&Supplies 55162 SARBS-CWEA 20.00 O&M Training Registration 55163 SBC 15.79 Telephone Services 55164 SCP Science 209.00 Lab Parts&Supplies 55165 T&C Industrial Controls,Inc. 1,115.08 Electrical Supplies 55166 Target Specialty Products 89.47 Insecticide 55167 Taylor-Dunn 172.15 Electric Carl Parts 55168 Techno Coatings 3,245.00 Painting Service-Board Room&Conference Rooms in Admin Building 55169 Terminix International Co. 1,005.00 Pest Control 55170 Tetra Tech,Inc. 2,321.78 Professional Services 7-37 55171 Thermo Forma,Inc. 2,797.75 Extended Warranty on(3)Lab Incubators 55172 Thermo LabSystems,Inc. 11,700.00 Lab Equipment Maint. 55173 Thompson Industrial Supply,Inc. 3,972.10 Mechanical Parts&Supplies 55174 Time Motion Tools 385.17 Instrument Parts&Supplies 55175 Daily Pilot 250.00 Notices&Ads 55176 Tony's Lock&Safe Service&Sales 84.12 Locks&Keys 55177 The Training Clinic 4,100.00 Facilitation Skills for Team Leaders Workshop 55178 The Trane Company 3,314.00 Electrical Equipment Service Contract fin/21011c EXHIBIT A G:\wp.dtaltin12101CRANE%FAHRTAHR2003\SEPT\Oaims Paid Report-081503.)ds Page 6 of 8 9/1612003 Claims Paid From 08101/03 to 08115/03 Warrant No. Vendor Amount Description 55179 Transcat 63.94 Electrical Supplies 55180 Tri-State Seminar On-the-River 495.00 O&M Training Registration 55181 TCH Associates,Inc. 7,136.35 Lab Parts&Supplies 55182 US Filter Corporation 1,159.00 Service Agreement-Lab Purification System 55183 U.S.Peroxide 13,518.87 Hydrogen Peroxide 55184 Ultra Scientific 393.14 Lab Parts&Supplies 55185 United Parcel Service 100.16 Parcel Services 55186 Universal Specialties,Inc. 182.10 Plumbing Supplies 55187 Valley Detroit Diesel Allison 295.68 Generator Fuel Filters 55188 Vapex,Inc. 4,139.04 Instrument Parts&Supplies 55189 Varian Associates,Inc. 29.60 Lab Parts&Supplies 55190 Verizon California 548.45 Telephone Services 55191 Vision Service Plan-(CA) 8.957.16 Vision Service Premium 55192 Vocam USA,L.L.C. 403.19 Video 55193 Vortox Company 527.24 Generator Air Filters 55194 Vossler&Company 766.93 Mechanical Supplies 55195 VWR Scientific Products Corporation 4,403.07 Lab Parts&Supplies 55196 The Wackenhut Corporation 7,482.04 Security Guards 55197 Waco Filter 61.80 Air Filters 55198 Wally Machinery and Tool Supply,Inc. 293.41 Mechanical Parts&Supplies 55199 Water 3 Engineering,Inc. 14,430.61 Engineering Service J-67 55200 WateReuse Association 425.00 Lab Meeting Registration 55201 Wiison Supply,Inc. 851.02 Piping 55202 WEFTEC 8,650.00 Engineering,Tech.Serv.and O&M Meetingfrraining Registration 55203 Xerox Corporation 3,707.79 Fax&Copier Leases 55204 Cora Constructors 1,800.00 Construction 7-7-2 55205 Oved Dagan Construction Co. 11,983.86 Construction J-90 55206 Perry D.Brooks 488.08 Meetingrrraining Expense Reimbursement 55207 Richard A.Castillon 102.75 MeetingrTraining Expense Reimbursement 55208 Donald R.Cleveland 46.00 Meetingfrraining Expense Reimbursement 55209 Gary P.Conklin 436.96 Meeting/Training Expense Reimbursement 55210 Keith W.Criscuolo 170.00 Meeting/Training Expense Reimbursement 55211 John G.Gonzalez 51.00 Meeting/Training Expense Reimbursement 55212 Vladimir A.Kogan 302.50 Meeting/Training Expense Reimbursement 55213 Tomm E.McElroy 46.00 Meetingrrraining Expense Reimbursement 55214 Patrick W.McNelly 36.00 Meeting/Training Expense Reimbursement 55215 Michael D.Moore 302.95 Meeting/Training Expense Reimbursement 55216 Chung M.Nguyen 259.56 Meeting/Training Expense Reimbursement 55217 James D.Niswonger 684.76 Meetingfrraining Expense Reimbursement 55218 Jeffrey L.Peterson 46.00 Meeting/Training Expense Reimbursement 55219 Adriana Renescu 1,249.63 Meeting/Training Expense Reimbursement 55220 Mark S.Roberts 77.00 Meeting/Training Expense Reimbursement 55221 Edward M.Torres 769.39 Meeting/Training Expense Reimbursement 55222 Yu-Li Tsai 203.63 Meeting/Training Expense Reimbursement 55223 Boehner,Herman A.,TR 976.74 User Fee Refund Re Septic Tanks 55224 Carter,James&Sam's Club 1,354.48 Employee Computer Loan Program 55225 County of Orange-Auditor Controller 1,230.00 Sewer Service Fee Administration 55226 County of Orange-Auditor Controller 135.00 Sewer Service Fee Administration fin/210nc EXHIBIT A G:%wp.dtaUin12101CRANEIFAHRIFAHR20031SEPTClaims Paid Repod-081503.)ds Page 7 of 8 9/16/2003 Claims Paid From 08101/03 to 08115103 Warrant No. Vendor Amount Description 55227 County of Orange-Auditor Controller 360.00 Sewer Service Fee Administration 55228 Faulk,K.J. 1,211.89 User Fee Refund Re Septic Tanks 55229 Lawson,Walter D.,TR 165.69 User Fee Refund Re Septic Tanks 55230 Orange County Sanitation District 1,354.80 Petty Cash Reimb. 55231 Richards,Livingston,TR 165.69 User Fee Refund Re Septic Tanks 55232 Ruiz,M 460.97 User Fee Refund Re Septic Tanks 55233 South Coast Air Quality Mgmt.Dist. 970.19 Filing Fee-Employee Commute Reduction Plan Triennial Program Total Accounts Payable-Warrants $ 4,344,655.73 Payroll Disbursements 30550-30550 Interim Paycheck $ 2,851.41 Termination Paycheck 30551-30663 Employee Paychecks 141,214.27 Biweekly Payroll 08/06/03 30664-30666 Interim Paycheck 2,800.38 Reissue Stale Dated Check,Closed Account&Director's Paycheck 88003-88503 Direct Deposit Statements 862,422.03 Biweekly Payroll 08/06/03 Total Payroll Disbursements $ 1,009,288.09 Wire Transfer Payments Societe Generale,New York $ 54,157.87 Standby Letter of Credit on Series 1993 Certificates of Participation Lloyds TSB Bank plc 76,708.40 Standby Letter of Credit 1990-1992 Refunded COPs Chase Bank of Texas,National Association 400,000.00 August Principal&Interest Payment on 1993 Certificates of Participation Chase Manhattan Bank 75,575.23 Commitment Fee on Series 2000 Certificates of Participation(511-7/3 1 10 3) U.S.Bank 6,366,987.05 July P&I Payment on 1990-92 Advance Refunding Certificates of Participation JP Morgan Chase Bank 24,323.80 July Interest Payment on 1993 Certificates of Participation JP Morgan Chase Bank 138,514.09 July Societe Generale Swap Payment on 1993 Certificates of Participation Total Wire Transfer Payments $ 7,136,266.44 Total Claims Paid 08101103-08115/03 $ 12,490,210.26 fin/21011c EXHIBIT A G:1wp.dtaVin12101CRANETAHR\FAHR2003\SEPT\Claims Paid Report-081503.)ds Page 8 of 8 9/16/2003 Claims Paid From 08/16131 to 08/31103 - Warrant No. Vendor Amount Description Accounts Payable-Warrants 55234 Voided Check $ - 55235 Cortech Engineering 25,895.35 Mechanical Parts&Supplies 55236 UBS Financial Services,Inc. 31,409.06 Remarketing Services Series 1993 Refunding COPS 55237 Orange County Sanitation District 583,988.66 Payroll EFT Reimbursement 55238 Airgas Safety,Inc. 3,719.39 Safety Supplies 55239 Allied Packing&Rubber,Inc. 132.06 Mechanical Supplies 55240 Aquatic Bioassay And Consulting Labs,Inc. 9,280.00 Toxicity Testing 55241 Association for Facilities Engineering 185.00 Membership 55242 Association of Energy Engineers 45.00 Membership 55243 AT&T Universal Biller 3,181.94 Telephone Service 55244 AWPCA-Arizona Water&Pollution Ctrl. 80.00 Compliance Meeting Registration 55245 Court Order 150.00 Wage Garnishment 55246 Consumers Pipe&Supply Co. 10,694.63 Valves 55247 Continental Graphics 71.43 Printing 55248 County of Orange-Auditor Controller 70.00 Encroachment Permit 7-14-4 55249 County Wholesale Electric Co. 136.28 Electrical Parts&Supplies 55250 Court Trustee 69.12 Wage Garnishment 55251 CALPELRA 850.00 Human Resources Training Registration 55252 L.A.County Sanitation District No.70 5,440.00 Olfactometry Lab Expense 55253 CWEA Membership 97.00 Membership-Calif.Water Environment Assoc. 55254 Eagle Aerial Imaging 6,700.50 Software-Aerials on CD/DVD 55255 Employee Benefits Specialists,Inc. 7,943.20 Reimbursed Prepaid Employee Medical&Dependent Care 55256 Court Order 525.00 Wage Garnishment 55257 Franchise Tax Board 100.00 Wage Garnishment 55258 GE Supply 699.08 Electrical Parts&Supplies 55259 Inside EPA 320.00 Publication 55260 Internal Revenue Service 475.00 Wage Garnishment 55261 Intl.Union of Oper. Eng.AFL-CIO Local 501 3,712.28 Dues Deduction 55262 Iron Mountain 151.88 Bid Document Storage Fees P1-37&J-39 55263 Iron Mountain Off-Site Data Protection 272.50 Offsite Back-Up Tape Storage for NT Server 55264 IDM Controls,Inc. 347.93 Electrical Parts&Supplies 55265 K.P.Lindstrom,Inc. 2,320.00 Environmental Consulting Services J-40-5 55266 McMaster-Carr Supply Co. 287.86 Mechanical Parts&Supplies 55267 Midway Mfg.&Machining Co. 2,866.15 Mechanical Repairs-Air Compressor 55268 National Bond&Trust 2,147.37 U.S.Savings Bonds Payroll Deductions 55269 NetVersant of Southern California 7,093.95 Security System Camera 55270 NHRA-National Human Resources Assoc. 155.00 Membership 55271 Orange Fluid System Technologies, Inc. 598.79 Tubing 55272 OCEA 524.61 Dues Deduction 55273 Court Order 40.00 Wage Garnishment 55274 Court Order 296.00 Wage Garnishment 55275 Peace Officers Council of CA 1,494.00 Dues Deduction 55276 PenValve 46.45 Mechanical Parts&Supplies 55277 Primary Source Office Furnishings,Inc. 4,999.98 Office Furniture 55278 Rockwell Engineering&Equipment Co. 16,354.12 Pump Supplies 55279 Court Order 721.50 Wage Garnishment 55280 So.Cal.Gas Company 20,889.90 Natural Gas Hn12109c EXHIBIT B G:1wp.dta1Rn12101CRANEIFAHRIFAHR20031SEPTIGalms Paid Report-083103.:ds Page 1 of 7 9/1612D03 Claims Paid From 08/16/31 to 08/31/03 Warrant No. Vendor Amount Description 55281 Southern California Edison Co. 459.27 Transformer-Project 5-52 55282 Standard&Poor's 5,000.00 Analytical Services-Series 2000 Certificates of Participation 55283 Stanford Center for Professional Dev. 3,590.00 Project Management Office Training Registration 55284 Summit Steel 195.14 Metal 55285 Systime Computer Corp 19,985.00 Professional Services-J D Edwards One World XE Implementation 55286 SARBS-CWEA 20.00 O&M Training Registration 55287 Tri-State Seminar On-the-River 45.00 Project Management Office Meeting Registration 55288 The Unisource Corporation 1,075,98 Office Supplies 55289 United Way 305.00 Employee Contributions 55290 Verizon California 2,066.19 Telephone Services 55291 WEF 170.00 Membership-Water Environment Federation 55292 WEFTEC 880.00 Planning Meeting Registration 55293 Gary L.Aguirre 36.00 Meeting/Training Expense Reimbursement 55294 Voided Check - - 55295 Michael T. Haworth 128.00 Meeting/Training Expense Reimbursement 55296 Jeffrey L. Key 51.00 Meeting/Training Expense Reimbursement 55297 David A. Usher 41.00 Meeting/Training Expense Reimbursement 55298 City of Garden Grove 160.00 Traffic Control Plan Check,Control Set-Up&Permit Fee 55299 Fournier,Wiliam or Patricia 165.69 User Fee Refund Regarding Septic Tanks 55300 Kienow Associates,Inc. 14,130.41 Legal Services 1-2-4 55301 McCray,Colleen 803.53 User Fee Refund Regarding Septic Tanks 55302 Patrick W.McNelly 92.00 Meeting/Training Expense Reimbursement 55303 Meras,Gerado 803.53 User Fee Refund Regarding Septic Tanks 55304 Mesh,Frank 803.53 User Fee Refund Regarding Septic Tanks 55305 Smith,Suzanne S. 803.53 User Fee Refund Regarding Septic Tanks 55306 Welch,Jeanette 1,233.71 User Fee Refund Regarding Septic Tanks 55307 Wicks,Leif or Lorraine 1,211.89 User Fee Refund Regarding Septic Tanks 55308 The Illustrators 2,857.75 Community Outreach Artwork-Ellis Pump Station 55309 Blue Cross of California 645,621.41 Medical Insurance Premium 55310 Condenser&Chiller Services,Inc. 64,387.00 Turbine Condenser Unit Repairs 55311 Coral Energy Resources,L.P. 152,847.24 Natural Gas 55312 Dell Computer 83,765.42 (50)PC's&Monitors,(1)Server,(1)Printer,(1)Power Supply and Software 55313 Environmental Engineering&Contracting 41,950.00 Professional Services-Fats,Oil&Grease(FOG)Study 55314 North American Digester Cleaning Svcs. 68,156.25 Maintenance Cleaning of(4)Digesters at Pits. 1 &2 55315 Ponton Industries,Inc. 32,328.16 Instrument Parts&Supplies 55316 Science Applications Intl.Corp. 39,270.98 Ocean Monitoring&Meter Mooring-Spec.P-185&P-179 55317 South Coast Air Quality Management Dist. 34,585.69 Annual Emission,Operation&Misc.Fees 55318 Southern California Edison 171,705.64 Power 55319 Synagro Technologies,Inc. 321,226.25 Residuals Removal MO 3-29-95 55320 Systime Computer Corp. 33,600.00 Professional Services-J D Edwards One World XE Implementation 55321 Tule Ranch/Magan Farms 495,168.05 Residuals Removal MO 3-29-95 55322 U.S.Geological Survey 27,378.11 Professional Services-Deploy Current Meter 55323 U.S. Peroxide 204,205.58 Hydrogen Peroxide&Ferrous Chloride 55324 J.F.Shea Construction,Inc. 1,383,132.10 Construction J-87&J-35-2 55325 Margate Construction,Inc. 2,144,529.00 Construction P1-37 55326 S.S.Mechanical Corp. 51,860.00 Construction J-40-6 55327 A-Plus Systems 1,210.00 Notices&Ads 55328 Airborne Express 145.58 Air Freight fin/210Ac EXHIBIT B G:lwp.dtalfin12101CRANEIFAHRIFAHR20031SEP11Clalms Paid Report-083103.As Page 2 of 7 9/16/2003 Claims Paid From 08/16/31 to 08/31/03 Warrant No. Vendor Amount Description 55329 Airco Filter Service 831.50 Filters 55330 Airgas-West 62.99 Demurrage 55331 Airgas Safety,Inc. 497.15 Safety Supplies&Equipment 55332 AliMed,Inc. 130.91 Stationery&Office Supplies 55333 American Chemical Society 123.00 Membership 55334 Applied Industrial Technology 19.06 Mechanical Parts&Supplies 55335 Aquatic Bioassay And Consulting Labs,Inc. 1,870.00 Toxicity Testing 55336 Arch Wireless 1,605.90 Airtime,Service&Equipment 55337 Arizona Instrument 823.50 Instrument Repairs&Calibration Service 55338 Auto Shop Equipment Co.,Inc. 3,849.51 Auto Shop Equipment 55339 American Telephone&Telegraph Corp. 190.65 Telephone Service 55340 AT&T Wireless Services-Airtime 193.18 Cellular Airtime 55341 Barco Products Company 102.85 Tools 55342 Battery Specialties 212.70 Batteries 55343 Bondlogistix,L.L.C. 2,000.00 Prof.Services-Preparation of Interim Arbitrage Rebate Report Series 1992 COPs 55344 Brenton Safety,Inc. 1,012.11 Electrical Safety Equipment 55345 California Auto Refrigeration Dist.,Inc. 1,762.90 Automotive Air Conditioner Parts 55346 California Coastal Coalition 1,000.00 Membership 55347 California Rebuild America Coalition 5,000.00 Membership 55348 California Relocation Services,Inc. 1,755.00 Moving/Relocation Services 55349 Caltrol,Inc. 5,552.30 Limitorque Actuator 55350 Center for Creative Growth 2,000.00 Professional Services-O&M Management Coaching 55351 Chromate Industrial Corp. 11.70 Mechanical Parts&Supplies 55352 City of Buena Park 1,503.59 Construction-Sink Hole at Knott&Crescent 55353 City of Garden Grove Water Division 15,750.00 Cooperative Project-Remove/Replace Manhole Rings,Frames&Covers 55354 Cluff Industries 3,661.42 Lab Parts&Supplies 55355 Communications Performance Group,Inc. 4,000.00 Prof.Serv.-Develop&Conduct IERPllncident Command Program Training 55356 Computer Protection Technology, Inc. 3,152.26 Computer Maintenance-Battery Replacements 55357 Consolidated Elect.Distributors,Inc. 782.27 Electrical Supplies 55358 Consumers Pipe&Supply Co. 831.36 Plumbing Supplies 55359 Cooper Cameron Corporation 2,909.43 Temperature Detector Valve 55360 Corporate Express 1,816.33 Office Supplies 55361 County of Orange-Auditor Controller 312.00 Inspection Fees-Temporary Closure of(2)Underground Storage Tanks 55362 County Wholesale Electric Co. 54.09 Electrical Parts&Supplies 55363 Crystal Decisions,Inc. 12,219.06 Software Maintenance 55364 Culligan of Orange County 37.50 Maint.Agreement-Cen Gen Water Softener System 55365 Ciba Specialty Chemicals Corporation 2,653.23 Chemicals 55366 CR&R,Inc. 945.00 Container Rentals 55367 CWEA Membership 189.00 Membership-Calif.Water Environment Assoc. 55368 Dart Controls,Inc. 1,463.59 Pump Supplies 55369 Decorative Arts 275.00 Tripod Refinishing Service 55370 Del Mar Analytical 130.00 Analysis of Biosotids and Wastewater 55371 Detection Instruments Corporation 343.98 Instrument Calibration Service 55372 DigiPhoto 5.13 Photographic Services 55373 Dunn-Edwards Corporation 347.04 Paint Supplies 55374 Duthie Power Services 3,426.00 Generator Supplies 55375 E.Sam Jones Distributors,Inc. 348.37 Electrical Supplies 55376 Enchanter,Inc. 6.300.00 Ocean Monitoring&Outfall Inspection&Monitoring fin121011c EXHIBIT B G:1wp.dta\in12101CRANEIFAHRIFAHR20031SEPT\Gaims Paid Report-083103.x1s Page 3 of 7 9/16/2003 Claims Paid From 08/16/31 to 08/31103 Warrant No. Vendor Amount Description 55377 Environmental Resource Association 1,645.00 Lab Parts&Supplies 55378 EverReady Thermometer Co.,Inc. 269.88 Lab Parts&Supplies 55379 ENS Resources,Inc. 15,000.00 Professional Services-Legislative Advocate 55380 FedEx Corporation 37.75 Air Freight 55381 Filarsky&Watt,L.L.P. 5,842.50 Prof.Services-SPMT Labor Negotiation Meetings&Special Services 55382 Fisher Scientific Company,L.L.C. 3,867.21 Lab Parts&Supplies 55383 Flo-Systems,Inc. 12,511.49 Pump Supplies 55384 Foodcraft Coffee&Refreshment Services 71.85 Meeting Supplies 55385 Fountain Valley Rancho Hand Wash 691.80 Truck Wash Tickets 55386 Franklin Covey 101.88 Office Supplies 55387 Fry's Electronics 270.42 Computer Supplies 55388 Garratt-Callahan Company 1,706.76 Chemicals 55389 Gary H.Hunt Group 15,000.00 Professional Services 2-41 55390 Gerhardfs,Inc. 180.27 Engine Supplies 55391 Graham Corporation 5,552.11 Atmospheric Relief valve 55392 Grainger,Inc. 6,531.92 Mechanical Parts,Supplies&Tools 55393 Graphic Distributors 425.61 Photographic Supplies 55394 Grating Pacific,Inc. 5,770.02 Fiberglass Grating 55395 Haaker Equipment Company 690.71 Automotive Repair Parts&Service 55396 Hach clo Ponton Industries 9,011.11 Pump Tubing&Mechanical Parts&Supplies 55397 Harold Primrose Ice 55.50 Ice For Samples 55398 Harrington Industrial Plastics,Inc. 150.34 CAD Drawing Supplies 55399 The Holman Group 891.00 Employee Assistance Program Premium 55400 Home Depot 390.77 Misc.Repair&Maintenance Material 55401 Hopkins Technical Products 661.56 Pump Supplies 55402 Horizon Technology 3,847.16 Lab Parts&Supplies 55403 Hub Auto Supply 601.33 Vehicle Parts&Supplies 55404 City of Huntington Beach 18,336.54 Water Use 55405 Industrial Distribution Group 2,060.74 Paint&Mechanical Supplies 55406 Industrial Threaded Products,Inc. 13,597.84 Inventory Fasteners 55407 Inorganic Ventures,Inc. 817.87 Lab Parts&Supplies 55408 Interstate Batteries of Cal Coast 1,067.08 Batteries for Vehicles&Carts 55409 Invensys Systems,Inc. 3,889.97 Instrument Supplies 55410 Irvine Ranch Water District 78.95 Water Use 55411 ISSA 50.00 Information Technology Meeting Registration 55412 J&L Industrial Supply 299.84 Mechanical Parts&Supplies 55413 J.G.Tucker and Son,Inc. 2,015.77 Mechanical Parts&Supplies 55414 Jamison Engineering Contractors,Inc. 21,854.74 Const.-Engine Exhaust Sys.for Auto Shop,#4 Barscreen Repair,Bracket for Green River SARI Line 55415 Jay's Catering 537.87 Meeting Expenses 55416 John's Phi[ly Grille 70.50 Meeting Expenses-J-40-9 55417 Keppler Corporation 1,600.00 Professional Services-Contract Administrator Interviews 55418 Kforce Professional Staffing 564.30 Temporary Employment Services 55419 KW Communications Consulting 5,639.03 Community Outreach Re Bushard Trunkline Replacement Project 55420 Luccil's Gourmet Foods,Inc. 93.75 Meeting Expense 55421 Manley s Boiler,Inc. 615.15 Boiler Parts&Supplies 55422 Material Control, Inc. 1,515.66 Mechanical Parts&Supplies 55423 Matthew Bender&Co.,Inc. 131.24 Publication 55424 McJunkin Corporation 1,077.43 Electrical Parts&Supplies enr210nc EXHIBIT B G:1wp.dtaUn12101CRANE%FAHRIFAHR20031SEPnOaims Paid Report-083103.)ds Page 4 of 7 9116/2003 Claims Paid From 08116131 to 08131/03 Warrant No. Vendor Amount Description 55425 McMahan Business Interiors 1,371.50 Construction-Cubicle Addition/Modifications to Human Resources 55426 McMaster-Carr Supply Co. 215.96 Mechanical Parts,Supplies&Tools 55427 Mechanical Seal Repair,Inc. 903.43 Mechanical Seal Repairs 55428 Media Clips,Inc. 200.00 Notices&Ads 55429 Medlin Controls Co. 229.52 Instrument Supplies 55430 Michael Asner Consulting 1.500.00 Professional Services-RFP Training 55431 Michael Tumipseed&Associates 1,067.50 Professional Service-Tule Ranch&Yakima Sites Study 55432 Midway Mfg.&Machining Co. 17.024.50 Mechanical Parts&Supplies 55433 Mission Uniform Service 3,099.79 Uniform Rentals 55434 Monster.Com 4,620.00 Notices&Ads 55435 MARMAC Field Services,Inc. 2,316.95 Professional Services-Pit.1 Emergency Operations Center Modifications 55436 National Instruments 527.92 Electrical Parts&Supplies 55437 Neal Supply Co. 76.50 Plumbing Supplies 55438 Nelson-Dunn,Inc. 19.04 Mechanical Parts&Supplies 55439 NetVersant of Southern California 10,971.04 Software Protection Plan CAST-Rusco 55440 New Horizons CLC of Santa Ana 480.00 Administrative Services Training Registration 55441 Nicholas Netty,Esq. 1,000.00 Legal Service-INS Processing 55442 Ninyo&Moore Corporate Accounting 20,751.39 Professional Services P1-37&5-58 55443 North American Crane Bureau,Inc. 850.00 Overhead Crane Operator Training 55444 Nu-Way Laser Engraving 184.60 Steel Tags 55445 Office Depot Business Services Div. 2,231.73 Office Supplies 55446 Ondeo Degremont, Inc. 552.71 Mechanical Parts&Supplies 55447 OneSource Distributors,Inc. 264.77 Mechanical Parts&Supplies 55448 Orange County Forum 395.00 Human Resources Meeting Registration 55449 Orange Courier 108.50 Courier Services 55450 Orange Fluid System Technologies, Inc. 289.16 Mechanical Parts&Supplies 55451 Osterbauer Compressor 465.35 Compressor Service 55452 Oxygen Service Company 1,922.73 Specialty Gases 55453 OCB Reprographics 11,487.64 Printing Service-MO 1/26/00 55454 P.L. Hawn Company,Inc. 53.01 Electrical Supplies 55455 Pace Analytic Services 250.00 Lab Analyses of Wastewater&Biosolids 55456 Pacific Bell Internet Services 328.86 Internet Service 55457 Pacific Mechanical Supply 2,867.87 Pumps&Plumbing Supplies 55458 Parkhouse Tire Co. 1,647.18 Tires 55459 Parsons Infrastructure&Tech.Group 4,374.37 Professional Services-Strategic Planning Concepts 55460 Parts Unlimited 422.03 Automotive Parts&Supplies 55461 PenValve 48.75 Mechanical Parts&Supplies 55462 Power Design 2,214.61 Electrical Supplies 55463 Power Electro Supply Co.,Inc. 175.74 Electrical Supplies 55464 Primary Source Office Furnishings,Inc. 10,715.79 Office Furniture 55465 Process Equipment Company 3,995.28 Impeller 55466 Public Resources Advisory Group 3,465.56 Financial Advisory Services 55467 PNCWA-Pacific Northwest Clean Water 205.00 O&M Meeting Registration 55468 Red Wing Shoes 174.12 Reimbursable Safety Shoes 55469 R.A.Reed Electric 2,015.64 Motor Repairs 55470 Reliastar 9,421.05 Employee Basic Life Insurance 55471 Reliastar Bankers Security Life Ins. 19,839.38 Employee Life Ins.Premium,Short-Term Disability&Cancer Ins.Payroll Deductions 55472 RemedyTemp,Inc. 2.618.14 Temporary Employment Services fin/2104c EXHIBIT B G:\wp.dtaVin\2101CRANETAHRIFAHR20031SEPT1Claims Padd Report-083103.)ds Page 5 of 7 9/16/2003 Claims Paid From 08116/31 to 08/31103 Warrant No. Vendor Amount Description 55473 Retrofit Parts&Components,Inc. 4,441.51 Telephone Service 55474 Rockwell Engineering&Equipment Co. 7,861.77 Chopper Pump 55475 RPM Electric Motors 1,049.75 Motor 55476 Sancon Engineering,Inc. 17,382.50 Construction-Sewer Joint Repairs at Edinger Pump Station&Pump Out 3 Air Jumpers 55477 Schneider Automation,Inc. 4,757.17 Telephone Support&Software Updates for ProworxP 55478 Schwing America,Inc. 373.21 Mechanical Parts&Supplies 55479 Sewer Equipment Company of America 304.80 Mechanical Parts&Supplies 55480 Shamrock Supply Co.,Inc. 6,387.42 (2)Roller Cabinets 55481 Shureluck Sales&Engineering 115.83 Mechanical Parts&Supplies 55482 Sigma-Aldrich,Inc. 1,395.90 Lab Parts&Supplies 55483 Skalar,Inc. 453.28 Lab Parts&Supplies 55484 SkillPath On-Site 2,875.00 Acrobat Training 55485 Smith Pipe&Supply 60.95 Plumbing Supplies 55486 Snap-On Tools,Inc. 1,015.84 Tools 55487 SoftChoice Corp. 111.77 Server Media 55488 Southern California Edison 30.58 Power 55489 Spariing Instruments,Inc. 350.00 Outfall Meter Calibration Service 55490 Stanley Steamer International,Inc. 500.60 Carpet Cleaning Services 55491 Summit Steel 265.12 Metal 55492 Sunset Ford 203.43 Vehicle Parts&Supplies 55493 Sunset Industrial Parts 256.38 Mechanical Supplies 55494 Symcas-TSG 1,384.18 SCADA System VAX Service Agreement 55495 SBC 1,280.18 Telephone Services 55496 SC Field Technical Services 2,496.16 Flame Arrestors 55497 SKC-West,Inc. 527.15 Lab Parts&Supplies 55498 Solar Turbines,Inc. 813.00 Mechanical Calibration,Parts&Repair Services 55499 Terminix International Co.#2474 175.00 Pest Control 55500 The Orange County Register 4,707.88 Notices&Ads 55501 Thompson Industrial Supply,Inc. 3,600.56 Mechanical Supplies 55502 Thompson Publishing Group 397.00 Subscription 55503 ThyssenKrupp Elevator 1,160.00 Elevator Maintenance 55504 Todd Painting, Inc. 9,408.03 Painting Services 55505 Traffic Control Service,Inc. 3,964.59 Traffic Safety Equipment Rental 55506 Tri-State Seminar On-the-River 180.00 O&M Training Registration 55507 Tropical Plaza Nursery,Inc. 1,407.23 Contract Groundskeeping MO5-11-94 55508 Truck&Auto Supply,Inc. 639.92 Truck&Auto Parts 55509 Truesdell Laboratories,Inc. 50.00 Analysis of Btosolids and Wastewater 55510 Teksystems 11,113.00 Temporary Employment Services 55511 Ultra Scientific 297.97 Lab Parts&Supplies 55512 United Parcel Service 2,071.22 Parcel Services 55513 United Pumping Service 1,146.00 Pumping Service 55514 UC Regents 1,250.00 Membership 55515 Verizon California 1,082.81 Telephone Services 55516 Verne's Plumbing 1.250.00 Construction-Waterline Repairs in Administration Bldg. 55517 VWR Scientific Products Corporation 4,456.81 Lab Supplies 55518 The Wackenhut Corporation 3,881.95 Security Guards 55519 Waxie Sanitary Supply 238.18 Janitorial Supplies 55520 Weber Scientific 1,698.88 Lab Supplies fin121011c EXHIBIT B G:1wp.dtaVin12101CRANE%FAHR%FAHR20031SEP-RClaims Paid Report-083103.As Page 6 of 7 911&2003 Claims Paid From 08116131 to 08/31/03 Warrant No. Vendor Amount Description 55521 Xerox Corporation 1,931.39 Copier Lease,Maintenance,&Supplies 55522 California Bank&Trust 2,261.00 Construction J-33-1A,Retention 55523 Southern Contracting Company 20,347.00 Construction J-33-IA 55524 Blake Anderson 131.20 Meetingrrraining Expense Reimbursement 55525 Kenneth W.Aplon Jr. 329.80 Meetingfrraining Expense Reimbursement 55526 Nicholas J.Arhontes 393.74 Meetingfrraining Expense Reimbursement 55527 David M.Chafe 519.64 Meetingfrraining Expense Reimbursement 55528 Jie K_Chang 133.00 MeetinglTraining Expense Reimbursement 55529 Steven R. DeWilde 259.20 Meetingrrraining Expense Reimbursement 55530 Allan P. Dumlao 536.60 Meeting/Training Expense Reimbursement 55531 Norman Eckenrode 358.03 Meeling/rraining Expense Reimbursement 55532 Michele Farmer 739.00 Meetingrrraining Expense Reimbursement 55533 Robert P.Ghirelli 738.32 Meeting/Training Expense Reimbursement 55534 Mike J.Herrera 433.64 Meetingrrraining Expense Reimbursement 55535 Michelle R. Hetherington 175.29 Meetingrrraining Expense Reimbursement 55536 Deirdre E. Hunter 277.25 Meeting/Training Expense Reimbursement 55537 Larry J.Jones 41.00 Meeting/training Expense Reimbursement 55538 Vincent S. Lockyer 275.83 Meetingfrraining Expense Reimbursement 55539 Daniel R.Miranda 1,115.02 Meetingrrraining Expense Reimbursement 55540 Michael N.Morey 329.80 Meeting/training Expense Reimbursement 55541 Donald B.Van Voorst 711.80 Meetinglrraining Expense Reimbursement 55542 County of Orange-Auditor Controller 435.00 Sewer Service Fee Administration 55543 County of Orange-Auditor Controller 360.00 Sewer Service Fee Administration 55544 Orange County Sanitation District 667.35 Petty Cash Reimb. 55545 Parker,Joan 1,118.02 Employee Computer Loan Program 55546 Orange County Water District 239,264.77 Joint GMS Project J-36 55547 Government Finance Officers Association 525.00 Review Fee for Distinguished Budget Presentation Award Total Accounts Payable-Warrants $ 7,608,754.17 Payroll Disbursements 30667-30760 Employee Paychecks $ 142,664.77 Biweekly Payroll 8/20/03 30761 -30762 Interim Paychecks 1,902.34 Adjustment&Termination Paycheck 88504-89001 Direct Deposit Statements 895,546.07 Biweekly Payroll 8/20/03 Total Payroll Disbursements $ 1,040,113.18 Wire Transfer Payments U.S. Bank $ 291,911.81 August Interest Payment on Series 2000 Certificates of Participation Total Wire Transfer Payments $ 291,911.81 Total Claims Paid 08116103-08131/03 $ 8,940,779.16 tinr210nc EXHIBIT B G:1wp.dtaVin12101CRANETAHRTAHR20031SEPT1Gaims Paid Report-083103.)ds Page 7 of 7 9116/2003 1 BOARD OF DIRECTORS Meeting Date To Rd.of Dir. 10/22/03 AGENDA REPORT Item Number Item Number 8 Orange County Sanitation District FROM: Gary Streed. Director of Finance Originator: Lenora Crane, Executive Assistant SUBJECT: PAYMENT OF CLAIMS OF THE ORANGE COUNTY SANITATION DISTRICT GENERAL MANAGER'S RECOMMENDATION Ratify Payment of Claims of the District by Roll Call Vote. CONFLICT OF INTEREST NOTIFICATION Pursuant to Government Code Section 84308, you are required to disclose any campaign contribution greater than S250 received in the past twelve months from any party to a contract involving the Orange County Sanitation District. Further, you may not participate in the decision making process to award a contract to such party. For reference. you are directed to the Register of Warrants as to all current contractors/vendors with the District. In general, you must disclose the basis of the conflict by identifying the name of the firm or individual who was the contributor. For the specifics of Government Code Section 84308, please see your Director's Handbook or call the office of General Counsel. SUMMARY See attached listing. PRIOR COMMITTEE/BOARD ACTIONS N/A ATTACHMENTS 1. Copies of Claims Paid reports from 09/01/03 — 09/15/03 and 09/16/03 — 09/30/03 C:\Documents and Settings\pope\Local Settings\Temporary Internet Files\OLKBF\Item 8.ClaimsPaid.doc Revised: 06/04/03 Claims Paid From 09/01103 to 09/15/03 Warrant No. Vendor Amount Description Accounts Payable-Warrants 55548 County of Orange-Auditor Controller 67,559.80 2003-04 Property Attributes 55549 Orange County Sanitation District 567,336.09 Payroll EFT Reimbursement 55550 Southern California Edison 96,263.53 Power 55551 Airgas Safety 2,105.33 Safety Supplies 55552 ACGIH,Inc. 228.90 Publication 55553 American Telephone&Telegraph Corp. 79.26 Telephone Service 55554 AT&T Wireless Services-Airtime 3,544.46 Cellular Airtime 55555 AWWA 128.00 Membership-Water Environment Federation 55556 Balloons Unlimited 54.68 Meeting Expenses-Health Fair 55557 Court Order 150.00 Wage Garnishment 55556 Consumers Pipe&Supply Co. 983.87 Plumbing Supplies 55559 County of Orange-Auditor Controller 2,795.00 2003-04 Preliminary Property Tax Roll 55560 Court Trustee 69.12 Wage Garnishment 55561 Employee Benefits Specialists,Inc. 7,943.20 Reimbursed Prepaid Employee Medical&Dependent Care 55562 Court Order 525.00 Wage Garnishment 55563 Franchise Tax Board 100.00 Wage Garnishment 55564 City of Huntington Beach 31.45 Water Use 55565 Industrial Distribution Group 53.88 Key Maintenance Tracking System 55566 Intergraph Corporation 1,490.00 Engineering Meeting Registration 55567 Internal Revenue Service 450.00 Wage Garnishment 55568 Intl.Union of Oper.Eng.AFL-CIO Local 501 3,712.28 Dues Deduction 55569 Irvine Ranch Water District 19.91 Water Use 55570 Johnstone Supply 118.81 Mechanical Parts&Supplies 55571 Kushner Electroplating School 675.00 Source Control Training Registration 55572 Lab Support 3,465.25 Temporary Employment Services 55573 McMaster-Carr Supply Co. 103.86 Mechanical Parts&Supplies 55574 Midway Mfg.&Machining Co. 9,275.00 Refurbish(2)Cylinder Shafts for Hydraulic Pump 55575 National Bond&Trust 2,072.37 U.S.Savings Bonds Payroll Deductions 55576 City of Newport Beach 135.90 Water Use 55577 Nextel Communications 4,033.22 Cellular Phones&Air Time 55578 NASSCO/PACP 750.00 O&M Training Registration 55579 Orange Fluid System Technologies,Inc. 781.04 Plumbing Parts&Supplies 55580 OCEA 524.61 Dues Deduction 55581 Court Order 40.00 Wage Garnishment 55582 Court Order 296.00 Wage Garnishment 55583 Peace Officers Council of CA 1,485.00 Dues Deduction 55584 Seal Beach Chamber of Commerce 200.00 Outreach Program Tent Rental for Seal Beach Sand Castle Festival 55585 Shureluck Sales&Engineering 1,644.92 Mechanical Parts&Supplies 55586 Court Order 721.50 Wage Garnishment 55587 Snap On Industrial 258.81 Tools 55588 Steven Enterprises,Inc. 519.27 Office Supplies 55589 Summit Steel 912.41 Metal 55590 Sunset Industrial Parts 62.82 Mechanical Supplies 55591 SBC 33.67 Telephone Services 55592 Thompson Industrial Supply,Inc. 564.34 Mechanical Supplies 55593 United Way 305.00 Employee Contributions 55594 University of Arizona 10,000.00 Membership-Industry/University Cooperative Research Center(UANSF Water Quality) 55595 Verizon California 90.62 Telephone Services 55596 VWR Scientific Products Corporation 399.70 Lab Parts&Supplies 55597 WEF 170.00 Membership-Water Environment Federation fin/210Ac EXHIBIT A G:\wp.dtalfln\2101CRANEIFAHR\FAHR2003\OCT1Claims Paid Report•091503.)ds Page 1 of 9 10/1012003 Claims Paid From 09101103 to 09115103 Warrant No. Vendor Amount Description 55598 James A.Carter 295.68 Meeting/Training Expense Reimbursement 55599 Bruce A.Chapman 51.00 Meeting/Training Expense Reimbursement 55600 James E.Colston 236.66 Meetingfrraining Expense Reimbursement 55601 James M.Elo 504.50 Meeting/Training Expense Reimbursement 55602 Ricardo A.Gallegos 596.02 Meeting/Training Expense Reimbursement 55603 Vladimir A.Kogan 289.50 Meeting/Training Expense Reimbursement 55604 Peter McGrath 144.00 Meeting/Training Expense Reimbursement 55605 Michael D.Moore 203.00 Meetingfrraining Expense Reimbursement 55606 Curt V.Shelp 604.08 Meeting/Training Expense Reimbursement 55607 Calvert,Peggy 165.69 User Fee Refund Re Septic Tanks 55608 Casey,Robert 160.33 User Fee Refund Re Septic Tanks 55609 Christensen,Kelly 2,000.00 Meeting/Training Expense Reimbursement 55610 Deacon,Amos R.L.,Jr. 1,142.42 User Fee Refund Re Septic Tanks 55611 Lewis,John R. 1,539.14 User Fee Refund Re Septic Tanks 55612 Salgado,Joe 1,516.33 User Fee Refund Re Septic Tanks 55613 Unger,John 165.69 User Fee Refund Re Septic Tanks 55614 The Illustrators 2,857.75 Community Outreach Artwork of Ellis Ave.Pump Station 55615 Irvine Ranch Water District 50.00 Inspection Fee-5-54 55616 Air Products&Chemicals 26,294.06 0&M Agreement Oxy Gen Sys MO 8-8-89 55617 ADS Environmental Services,Inc. 164,314.69 Engineering Services J-73-2 55618 Basic Chemical Solutions 77,679.05 Chemicals 55619 Brown&Caldwell 38,984.26 Professional Services P1-37 and Outfall Meter Accuracy Tests 55620 California Soil Products 151,846.74 Biosolids Disposal 55621 Carollo Engineers 567,690.50 Professional Services P2-66&SP-90 55622 Kemiron Pacific,Inc. 335,756.36 Ferric Chloride MO 9-27-95 55623 Lee&Ro,Inc. 75,943.81 Professional Services 5-50,5-51,5-52&5-22-R1 55624 M.J.Schiff&Associates,Inc. 383,453.74 Construction-Interplant Gas Line Repair 55625 MDS Consulting 26,091.00 Prof.Services-Surveying Various Capital Projects 55626 North American Digester Cleaning Svcs. 63,643.87 Cleaning of(4)Digesters at Plants 1&2 55627 Orange County Water District 953,277.47 GAP Water Use MO 10-23-96 55628 Parsons Infrastructure&Tech.Group 76,271.02 Professional Services-Strategic Planning Concepts&EMT Retreat 55629 Pioneer Americas,Inc. 223,868.59 Sodium Hypochlorite 55630 Polydyne,Inc. 94,357.95 Cationic Polymer 55631 Primary Source Office Furnishings,Inc. 30,720.32 Office Furniture&Repair&Maintenance Services 55632 RD Instruments 105,911.32 Instruments-(4)Acoustic Doppler Current Profilers(ADCP) 55633 SPX Valves&Control 33,642.14 Electric Plug Valves 55634 Tule RanchlMagan Farms 126,703.75 Residuals Removal MO 3-29-95 55635 Water 3 Engineering,Inc. 27,782.95 Engineering Service J-67 55636 Woodruff,Spradlin&Smart 121,745.11 Legal Services MO 7-26-95 55637 Insituform Technologies,Inc. 282,118.01 Construction 5-29-Rl 55638 Oved Dagan Construction Co. 71,169.72 Construction J-90 55639 Steve P Rados,Inc. 697,485.60 Construction 1-24 55640 Union Bank of California 77,498.40 Construction 1-2-4,Retention 55641 Orange County Sanitation District 30,336.01 Worker's Comp.Reimb. 55642 eSysTek 360.00 Software Program Consulting-SMS Implementation 55643 A&G Industries 603.35 Stainless Steel Wash Boxes 55644 A-Plus Systems 2,580.30 Notices&Ads 55645 Accutite Fasteners,Inc. 78.40 Mechanical Parts&Supplies 55646 Agilent Technologies,Inc. 139.09 Lab Parts&Supplies 55647 Airborne Express 228.85 Air Freight 55648 Filter Supply Company 604.46 Cen Gen Natural Gas Filters 55649 Alta-Robbins,Inc. 333.12 Instrument Supplies fin/210Ac EXHIBII&Ay$ G:Iwp.dtalfn12101CRANEIFAHRIFAHR200310CT%Claims Paid Report-091503.)ds Page 2 of 9 10/10/2003 o' s Claims Paid From 09101/03 to 09/15103 Warrant No. Vendor Amount Description 55650 American Airlines 2,514.00 Travel Services 55651 American Public Works Association 395.00 0&M Training Registration 55652 American Seal&Packing 286.12 Mechanical Seals 55653 American Training Resources,Inc. 537.31 Training Videos 55654 Aquarium of the Pacific 496.05 Reimbursable Employee Activity Expense 55655 Aquatic Bioassay And Consulting Labs,Inc. 1,550.00 Toxicity Testing 55656 Archie Ivy,Inc. 1.210.00 Repair of Potholes at Maintenance Shops 55657 Arizona Instrument 15,269.41 Instrument Parts&Supplies 55658 Ashbrook Corporation 308.30 Filter Press Fittings 55659 AssurX,Inc. 5,513.00 CATWEB Software Upgrades&Support 55660 Atlantis Pool Care 680.00 Service Agreement-Admin.Bldg.Atrium 55661 AAA Concept&Technologies,Inc. 4,996.40 Vehicle Wash Spinners-(24)Spinner Kits 55662 ASI Robicon Go Ponton Industries 769.83 Programming&Start-Up Services for Robicon Drives 55663 American Telephone&Telegraph Corp. 1,940.05 Telephone Conference Services 55664 American Telephone&Telegraph Corp. 26.45 Telephone Service 55665 AT&T Wreless Services 2,909.51 Wireless Phone Services 55666 ATCC 71.30 Lab Parts&Supplies 55667 B&F Supply,Inc. 3,794.00 Door Frames&Hardware 55668 Baker Tanks 3,976.00 Tank Rentals 55669 Battery Specialties 471.69 Batteries 55670 Bauer Compressors 2,219.63 Compressor Parts 55671 Ben Meadows Company,Inc. 506.12 Lab Parts&Supplies 55672 BioMedeux Vitek,Inc. 1,250.77 Lab Parts&Supplies 55673 Black&Veatch Corporation 2,003.51 Engineering Services P2-85 55674 Brand Scaffold Rental&Erection,Inc. 200.00 Scaffolding Erection&Dismantling Services at Pit.2,Scrubber Q 55675 Brenntag West,Inc. 2,245.94 Janitorial Supplies 55676 Brenton Safety,Inc. 2,119.89 Safety Supplies 55677 Business Wire 896.00 Notices&Ads 55678 BEC-Building Electronic Controls,Inc. 2,400.00 Fire Alarm System Maintenance Program Quarterly Inspection 55679 Cal Protection 464.00 Halon Fire System Repairs 55680 California Automatic Gate 127.50 Automatic Gate Repairs&Maintenance 55681 California Relocation Services,Inc. 78.75 Moving/Relocation Services 55682 Southern California Marine Institute 12,360.00 Ocean Monitoring Vessel Support 55683 Caltrol,Inc. 946.80 Limitorque Actuator Parts 55684 Camp Dresser&McKee,Inc. 1,251.88 Maintenance Services 55685 Capital Appraisal Service 95.00 Vehicle Accident Claim Appraisal Service 55686 Cardlock Fuels 1,141.86 Fueling District Vehicles at Local Gas Stations 55687 Coast Transmission 809.71 Vehicle Repairs 55688 Color Arts,Inc. 603.48 Vehicle Decals 55689 Columbia Analytical Services,Inc. 600.00 Analysis of Wastewater,Industrial Wastewater&Biosolids 55690 Communications Performance Group,Inc. 21,179.60 Professional Services-Hazardous Energy Control Procedures 55691 Computer Sciences Corp. 11,055.50 Consulting&Lab Services-Assay Pilot Project 55692 CompuMaster On-site 2,800.00 On-Site MS Word Training 55693 Consolidated Elect.Distributors,Inc. 1,967.33 Electrical Supplies 55694 Consumers Pipe� Supply Co. 1,130.19 Plumbing Supplies 55695 Cooper Cameron'Corporation 367.82 Mechanical Parts&Supplies 55696 Corporate Express 9,466.36 Office Supplies 55697 Costa Mesa Country Club 354.06 Communications Meeting Expenses 55698 Counterpart Enterprises,Inc. 923.63 Mechanical Parts&Supplies 55699 County of Orange-Auditor Controller 429.44 Maint.Agreement-Repair/Installation of Base,Handheld&Vehicle Radios 55700 County Wholesale Electric Co. 2,345.49 Electrical Parts&Supplies 55701 Culligan of Orange County 37.50 Maint.Agreement-Cen Gen Water Softener System fin121011c EXHIBIT A G:1wp.dtaUnl2101CRANETAHRIFAHR200310CT1CIa ms Paid Report-091503.x1s Page 3 of 9 10/10/2003 F Claims Paid From 09101/03 to 09115/03 Warrant No. Vendor Amount Description 55702 CGvL Engineers 1,181.75 Engineering Services SP-74 55703 CR&R,Inc. 315.00 Container Rentals 55704 County Sanitation District No.70 4,845.00 Olfactometry Lab Expense 55705 CSMFO 50.00 Accounting Meeting Registration(California Soc.of Municipal Finance Officers) 55706 David's Tree Service 1,550.00 Tree Maint.Service 55707 Del Mar Analytical 5.905.00 Analysis of Biosolids and Wastewater 55708 Delafield Corp. 298.82 Plumbing Parts&Supplies 55709 Delta Packaging Products,Inc. 149.64 Lab Supplies 55710 Diamond H Recognition 970.63 Employee Service Awards 55711 Dickson's,Inc. 645.64 Electrical Supplies 55712 Digiterra,Inc. 4,741.00 Professional Services-FIS Upgrade 55713 Dorr-Oliver EIMCO USA,Inc. 2,203.49 Mechanical Parts&Supplies 55714 DGA Consultants,Inc. 9,541.75 Professional Services-CCTV Data Evaluation Support 55715 E.Sam Jones Distributors,Inc. 312.48 Electrical Supplies 55716 Edwin M.Perkins 4,673.51 Professional Service -Water Quality Compliance 55717 Ema,Chris 803.53 User Fee Refund Re Septic Tanks 55718 Employers Group 1,000.00 On-Site Stress Management Training 55719 Enchanter,Inc. 3.600.00 Ocean Monitoring&Outfall Inspection&Monitoring 55720 Environmental Management Consulting 5,805.00 Prof.Services-Data Analysis&Reporting&Ventilation Measurement for Belt Press Bldg. 55721 Environmental Resource Association 1,303.60 Lab Parts&Supplies 55722 EGuapac 2,179.55 Hydrochloric Acid 55723 Eurotherm Controls 2,712.45 Electrical Parts&Supplies 55724 Executive Software 1,187.94 Software Maint.Agreement 55725 ENS Resources,Inc. 15,012.00 Professional Services-Legislative Advocate 55726 ESSCO: Engineering Sales Service 6,956.34 Submersible Vortex Pump 55727 FedEx Corporation 236.36 Air Freight 55728 Filarsky&Watt,L.L.P. 2,945.00 Prof.Services-SPMT Labor Negotiation Meetings&Special Services 55729 Fine Science Tools,Inc. 251.69 Lab Parts&Supplies 55730 First American Real Estate Solutions 647.50 Annual Subscription for Orange County Property Information 55731 Fisher Scientific Company,L.L.C. 1,167.59 Lab Supplies 55732 Fitch,Inc. 3,000.00 Annual Surveillance Fee for Series 2000 A&B Certificates of Participation 55733 Five Star Metals,Inc. 343.70 Mechanical Parts&Supplies 55734 Flo-Systems,Inc. 14,112.80 Pump Supplies 55735 Foodcraft Coffee&Refreshment Services 407.20 Meeting Supplies 55736 Fountain Valley Rancho Hand Wash 686.70 Truck Wash Tickets 55737 Franklin Covey 188.42 Office Supplies 55738 Fry's Electronics 13.31 Computer Supplies 55739 G.T.Hall Company 267.68 Electrical Parts&Supplies 55740 Garland Manufacturing Co. 147.13 Mechanical Parts&Supplies 55741 Government Finance Officers Association 95.00 Accounting Training Registration 55742 Grainger,Inc. 5,963.52 Mechanical&Electrical Parts&Supplies 55743 Graybar Electric Company 34.91 Mechanical Parts&Supplies 55744 Great Western Sanitary Supplies 37.63 Janitorial Supplies 55745 Hach Go Penton Industries 2,528.02 Lab Parts&Supplies 55746 Harold Primrose Ige 74.00 Ice For Samples 55747 Harrington Industrial Plastics,Inc. 1,522.82 CAD Supplies 55748 Herman Miller Workplace Resource 535.00 Office Furniture 55749 Hill Brothers 19,847.51 Chemicals-Odor&Corrosion Control-Newport Trunkline 55750 Home Depot 336.42 Misc.Repair&Maintenance Material 55751 Hopkins Technical Products 340.37 Pump Supplies 55752 Hub Auto Supply 147.99 Vehicle Parts&Supplies 55753 Industrial Distribution Group 2,835.37 Mechanical Parts,Supplies&Tools fin/210nc EXHIBIT A G:%wp.dta%fin%210%CRANE\FAHR\FAHR2003\OCT%Claims Paid Report-091503.x1s Page 4 of 9 10/1012003 Claims Paid From 09101103 to 09/15103 Warrant No. Vendor Amount Description 55754 Information Resources 500.00 Human Resources Service-Background Checks 55755 Insight Investments 18,841.00 Software-NAS Filer System Evaluation Storage Shelf 55756 Interstate Batteries of Cal Coast 700.75 Batteries for Vehicles&Carts 55757 Invensys Systems,Inc. 4,733.93 Instrument Parts&Supplies 55758 InExcess Awards 1,574,31 Employee Service Award Pins 55759 Iron Mountain 75.00 Bid Document Storage Fees P1-37&J-39 55760 Iron Mountain Off-Site Data Protection 387.00 Offsite Back-Up Tape Storage for NT Server 55761 ICC-International Code Council 28.70 Publication 55762 Voided Check - - 55763 J&L Industrial Supply 2,877.41 Precision Tilting Rotary Table 55764 J.G.Tucker and Son,Inc. 2,519.90 Calibration Gas 55765 Jaco Electronics 244.50 Electrical Parts&Supplies 55766 Jamison Engineering Contractors,Inc. 23,799.02 Repair Metering Box"B,"Barscreen#4,and Inspect Digesters E&H at Pit.2 55767 Jay's Catering 5,715.31 Meeting Expenses 55768 Johnstone Supply 379.37 Mechanical Parts&Supplies 55769 JPR Systems,Inc. 504.90 Mechanical Parts&Supplies 55770 Klima,Gilbert Anton 1,142.42 User Fee Refund Re Septic Tanks 55771 Konnie K.Gallery 87.82 Picture Framing Services 55772 Lab Safety Supply,Inc. 266.77 Lab Parts&Supplies 55773 Living Leadership 398.00 Accounting Training Registration 55774 Lucci's Gourmet Foods,Inc. 296.35 Meeting Expenses 55775 LA Chemical 4,262.55 Chemicals 55776 LINJER 9,175.43 Professional Service-DART MO 9-22-99 55777 Malcolm Pimie,Inc. 7,115.80 Professional Services 1-10 55778 McJunkin Corporation 1,244.88 Valves 55779 McMaster-Carr Supply Co. 2.164.04 Misc.Parts,Supplies&Equipment 55780 McRay Industries,Inc. 4,343.40 Mechanical Parts&Supplies 55781 Mc Welco Products 1,218.01 Truck Parts&Service-Vehicle 385 55782 Mec Analytical System 7,496.00 Toxicity Analysis 55783 Mellon Trust 23,509.19 Investment Custodian Bank Services 55784 Michael Tumipseed&Associates 3,697.50 Professional Service-Tule Ranch&Yakima Sites Study 55785 Mission Uniform Service 2,710.02 Uniform Rentals 55786 Mitchell Instrument Co. 65.00 Electrical Supplies 55787 Morton Salt 971.48 Salt 55786 Motion Industries,Inc. 4,056.50 Motor 55769 MCR Technologies,Inc. 372.63 Office Supplies 55790 National Plant Services,Inc. 11,501.50 Vacuum Truck Services 55791 Neal Supply Co. 67.34 Plumbing Supplies 55792 Nelson-Dunn,Inc. 20.99 Mechanical Parts&Supplies 55793 NetVersant of Southern California 3,573.44 Security System Maintenance 55794 Newark Electronics 1,351.93 Electrical Parts&Supplies 55795 Nicholas Netty 1,000.00 Legal Service-INS Processing 55796 Nickey Petroleum Co.,Inc. 6,710.36 Industrial Oil&Motor Oil 55797 Ninyo&Moore Corporate Accounting 9,270.83 Professional Services-Materials Testing MO 6-24-98 55796 The Norco Companies 170.78 Mail Delivery Service 55799 Northern Tool&Equipment Company,Inc. 1,724.92 Generator 55800 Nu-Way Laser Engraving 46.00 Steel Tags 55801 Numatic Engineering 184.30 Mechanical Parts&Supplies 55802 NAFA,Inc. 415.00 Membership 55803 Northwest Aquatic Sciences,Inc. 2,291.00 Toxicity Analysis 55804 O.C.Windustrial Co. 364.58 Mechanical Parts&Supplies 55805 Office Depot Business Services Div. 805.33 Office Supplies ftn1210Ac EXHIBIT;A - G:1wp.dtaUn12101CRANE%FAHRIFAHR200310CT1Claims Paid Report-091503.xls Page 5 of 9 10/10/2003 P7 Claims Paid From 09101103 to 09/15/03 Warrant No. Vendor Amount Description 55806 OneSource Distributors,Inc. 450.38 Electrical Parts&Supplies 55807 The Orange County Register 384.37 Subscription 55808 Orange County Vector Control District 130.16 Pest Control 55809 Orange Courier 94.50 Courier Services 55810 Orange Fluid System Technologies,Inc. 1,199.02 Plumbing Parts&Supplies 55811 Ortiz Fire Protection 2,655.00 Otrly.Fire Sprinkler Inspection,Maint.&Certification for Fire Sprinkler Sys.at Plts.1&2 55812 Oxygen Service Company 1,893.59 Specialty Gases 55813 OCB Reprographics 115.47 Printing Service-MO 1/26100 55814 OCOM Marketing 963.92 Processing Fees-Public Notice Mailing&Postage 55815 P.L.Hawn Company,Inc. 2,515.36 Air Filters 55816 Pace Analytic Services 975.00 Lab Analyses of Wastewater&Biosolids 55817 Pacific Coast Parts Distribution,Inc. 145.40 Electrical Parts&Supplies 55818 Pacific Mechanical Supply 1,890.61 Plumbing Supplies 55819 Parker Supply Company 3,573.33 Mechanical Parts,Supplies&Repairs 55820 Partners Consulting Services 9,420.00 FIS On-Site Support-One World XE Migration Project 55821 Parts Unlimited 53.34 Automotive Repair Parts 55822 Peak Technologies 302.68 Lab Parts&Supplies 55823 PenValve 1,276.97 Plumbing Parts&Supplies 55824 The Perkin Elmer Corp. 8,023.45 Lab Parts&Supplies 55825 Port Supply 401.73 Mechanical Parts&Supplies 55826 Profit Techniques,Inc. 24.78 Publication 55827 Projects Partners 2,238.40 Temporary Employment Services 55828 PCS Express,Inc. 110.00 Courier Service 55829 PSI Plastic Sales&Installation 2,276.76 Plumbing Parts&Supplies 55830 PVF Sales,Inc. 141.71 Plumbing Parts&Supplies 55831 Radius Maps 1,575.00 Radius Map&Ownership Listings 55832 Rainbow Disposal Co. 2,551.92 Trash Removal 55833 Rainin Instrument Co.,Inc. 567.42 Instrument Repair&Calibration Service 55834 Realtime Systems Corporation 281.25 Software Consulting Services-CRISP 55835 R.A.Reed Electric 1,009.47 Motor Repair&Cleaning Services 55836 Retrofit Parts&Components,Inc. 394.27 Mechanical Parts&Supplies 55837 Ricoh Business System 1,623.90 Color Copier Lease 55838 RMS Engineering&Design,Inc. 14,120.00 Engineering Services J-89 and N&S Scrubber Complex Caustic Tank Pad 55839 RPM Electric Motors 1,713.78 Motor Repairs 55840 RS Hughes Co,Inc. 138.57 Paint Supplies 55841 Safetycare,Inc. 474.10 Safety Video 55842 Scicon Technologies Corp. 191.42 Instrument Supplies 55843 Science Applications Intl.,Corp. 22,241.52 Ocean Monitoring P-185&P-179 55844 Sea-Gear Corporation 135.00 Lab Parts&Supplies 55845 Sewer Equipment Company of America 764.60 Mechanical Parts,Supplies&Tools 55846 Shamrock Supply Co.,Inc. 2,544.61 Tool Cart&Mechanical Supplies 55847 Shimadzu Scientific Instruments,Inc. 112.29 Lab Parts&Supplies 55848 Shureluck Sales&Engineering 1,474.37 Mechanical Parts&Supplies 55849 Smith Pipe&Supply 1,005.57 Plumbing Parts&Supplies 55850 South Coast Systems,Inc. 13,147.00 Professional Services-Anoxic Gas Floatation Pilot Test 55851 Sparklefts 1,646.37 Drinking Water/Cooler Rentals 55852 Spex Certiprep,Inc. 342.05 Lab Supplies 55853 Stack Computer,Inc. 7,289.29 Windows Server Software&Support Services 55854 Stanley Pest Control 50.00 Pest Control 55855 Stanley Steamer International,Inc. 435.00 Carpet Cleaning Services 55856 Sterling Art 32.70 Art Supplies 55857 Strata International,Inc. 505.46 Chemicals tin121011c EXHIBIT A G:1wp.dtaUn12161CRANEIFAHRIFAHR200310CTICleims Paid Report-091503.)ds Page 6 of 9 10110/2003 Claims Paid From 09101103 to 09115103 Warrant No. Vendor Amount Description 55858 Summit Steel 140.01 Metal 55859 Sunset Ford 69.28 Auto Parts&Supplies 55860 Sunset Industrial Parts 1,644.39 Mechanical Parts&Supplies 55861 SC Field Technical Services 7,716.34 Valves 55862 SPEC Services,Inc. 19,583.12 Engineering Services J-33-1 55863 Taylor-Dunn 1,771.54 Electric Cart Parts 55864 Techno Coatings 12,045.00 Painting Services-Admin.Building 2nd Floor 55865 Teletrac,Inc. 245.00 Monthly Airtime Service&Software/Hardware Maintenance for Vehicle Tracking System 55866 Terminix International Co. 655.00 Pest Control 55867 Tetra Tech,Inc. 110.00 Source Control Training Registration 55868 The Walking Man,Inc. 700.00 Public Outreach Program Re Bushard&Warner Ave.Projects 55869 Thomas V.Gerlinger 2,790.00 Lab Analyses 55870 Thompson Industrial Supply,Inc. 2,125.45 Mechanical Supplies 55871 ThyssenKrupp Elevator 3,735.00 Elevator Maintenance 55872 Tony's Lock&Safe Service&Sales 303.92 Locks&Keys 55873 Townsend Public Affairs 5,000.00 Legislative&Executive Advocacy for Grant Funding 55874 Tran Consulting Engineers 4,460.00 Engineering Services 5-46 55875 Tri-State Seminar On-the-River 100.00 Engineering and O&M Training Registration 55876 Truck&Auto Supply,Inc. 46.77 Automotive Supplies 55877 Teksystems 12,920.00 Temporary Employment Services 55878 U.S.Geological Survey 9,097.63 Professional Services-Current Meter Deployment 55879 U.S Postal Service 5,000.00 Postage 55880 The Unisource Corporation 7,030.26 Office Supplies 55881 United Parcel Service 18.85 Parcel Services 55882 United Pumping Service 1,924.75 Polymer Tank Cleaning Services at Dewatering Bldg. 55883 Verne's Plumbing 802.69 Maint.Service-Replacement of Backflow Devices 55884 Veritas Software Global Corp 664.54 Server Back-up Software 55885 VWR Scientific Products Corporation 9,809.34 Lab Supplies 55886 The Wackenhut Corporation 19,029.75 Security Guards 55887 Waxie Sanitary Supply 732.95 Janitorial Supplies 55888 Weber Scientific 281.29 Lab Supplies 55889 WEF 438.00 Membership-Water Environment Federation 55890 WEFTEC 695.00 Project Management Office Meeting Registration 55891 Xerox Corporation 13,140.72 Fax&Copier Leases 55892 Zee Medical 677.26 Safety Supplies 55893 Carol T.Beekman 260.56 Meeting/Training Expense Reimbursement 55894 Michael J.Boess 536.75 MeetingfTraining Expense Reimbursement 55895 William D.Cassidy 504.73 MeetingfTraining Expense Reimbursement 55896 Ronald C.Cortez 685.78 MeetingfTraining Expense Reimbursement 55897 Keith W.Cdscuolo 60.00 Meetingrrraining Expense Reimbursement 55898 Chuck M.Forman 801.32 Meeting/Training Expense Reimbursement 55899 Eric A.Giraud 605.38 MeetingfTraining Expense Reimbursement 55900 Ingrid G.Hellebrand 273.10 Meeting/Training Expense Reimbursement 55901 TylerT.Hoang 685.78 MeetingfTraining Expense Reimbursement 55902 Deirdre E.Hunter, 615.23 MeetingfTraining Expense Reimbursement 55903 David A.Ludwin ' 235.00 Meeting/Training Expense Reimbursement 55904 Selwyn D.Mansell 576.38 Meetingfl-raining Expense Reimbursement 55905 Robert Ooten 130.02 Meeting/Training Expense Reimbursement 55906 William F.Pierce 614.46 Meeting/Training Expense Reimbursement 55907 Douglas M.Stewart 837.59 Meeting/Training Expense Reimbursement 55908 Patrick A.Sullivan 294.22 MeetingfTraining Expense Reimbursement 55909 Joseph F.Vallone 85.00 Meeting/Training Expense Reimbursement fin121011c EXHIBg A G:1wp.dtalfin\2101CRANEIFAHRIFAHR20031OCnC[aims Paid Report-091503.)ds Page 7 of 9 10/10/2003 Claims Paid From 09/01/03 to 09/15/03 Warrant No. Vendor Amount Description 55910 Tadeo G.Vitko 40.99 Meeting/Training Expense Reimbursement 55911 Michael Vuong 685.78 Meeting/Training Expense Reimbursement 55912 Simon L.Watson 674.25 Meeting/Training Expense Reimbursement 55913 Aldrich,Richard 1,233.71 User Fee Refund Re Septic Tanks 55914 Amtech Elevator Services 452.54 Vehicle Damage Claim Settlement 55915 Bernd,James 1,211.89 User Fee Refund Re Septic Tanks 55916 Braze,Edward G. 1,142.42 User Fee Refund Re Septic Tanks 55917 Bruck,Betty M. 1,233.71 User Fee Refund Re Septic Tanks 55918 Burke,Judith 803.53 User Fee Refund Re Septic Tanks 55919 Cannon,Daniel 1,233.71 User Fee Refund Re Septic Tanks 55920 Carleton,Adam 1,612.05 User Fee Refund Re Septic Tanks 55921 Ceritko,George 803.53 User Fee Refund Re Septic Tanks 55922 Coad,DR Thomas F. 1,233.71 User Fee Refund Re Septic Tanks 55923 Corey,Robert James 1,233.71 User Fee Refund Re Septic Tanks 55924 Cortez,Edgar 803.53 User Fee Refund Re Septic Tanks 55925 Foree,J.Michael 803.53 User Fee Refund Re Septic Tanks 55926 Forney,Audrey N. 803.53 User Fee Refund Re Septic Tanks 55927 Franczyk,Kenneth C. 803.53 User Fee Refund Re Septic Tanks 55928 Franks,Beulah P. 1,233.71 User Fee Refund Re Septic Tanks 55929 Green,Marie 803.53 User Fee Refund Re Septic Tanks 55930 Hains,Wesley or Mary Kathryn 803.53 User Fee Refund Re Septic Tanks 55931 Hammond,Greg or Sheri 803.53 User Fee Refund Re Septic Tanks 55932 Hernandez,Rudy 803.53 User Fee Refund Re Septic Tanks 55933 Higgins,Barbara 803.53 User Fee Refund Re Septic Tanks 55934 Johnson,William F. 803.53 User Fee Refund Re Septic Tanks 55935 Kincannon,Patricia 1,142.42 User Fee Refund Re Septic Tanks 55936 Thuytrang,Le 1,233.71 User Fee Refund Re Septic Tanks 55937 Lipps,Bernadette E. 1,142.42 User Fee Refund Re Septic Tanks 55938 Nagel,Greta 1,142.42 User Fee Refund Re Septic Tanks 55939 Orange County Sanitation District 1,321.40 Petty Cash Reimb. 55940 Peale,Clifford 803.53 User Fee Refund Re Septic Tanks 55941 Perkins,Floyd 803.53 User Fee Refund Re Septic Tanks 55942 Porter,Elizabeth J. 117.37 User Fee Refund Re Septic Tanks 55943 Porter,Michael Lee,Sr. 1,233.71 User Fee Refund Re Septic Tanks 55944 Saporito,Leo L. 1,233.71 User Fee Refund Re Septic Tanks 55945 Saucedo,Robert 803.53 User Fee Refund Re Septic Tanks 55946 Slotnik,Josephine(Hamilton) 803.53 User Fee Refund Re Septic Tanks 55947 Smith,Steele Clarke 1,233.71 User Fee Refund Re Septic Tanks 55948 Souledn,Robert E. 1,142.42 User Fee Refund Re Septic Tanks 55949 Spicer,William or Joyce 803.53 User Fee Refund Re Septic Tanks 55950 Stanard,Ray 803.53 User Fee Refund Re Septic Tanks 55951 Talbert,Elizabeth 1,142.42 User Fee Refund Re Septic Tanks 55952 Taiyor,Lee A. 803.53 User Fee Refund Re Septic Tanks 55953 Tanji,G.Dean 803.53 User Fee Refund Re Septic Tanks 55954 Vining,Warren 803.53 User Fee Refund Re Septic Tanks 55955 Virus,Dale D. 1,142.42 User Fee Refund Re Septic Tanks 55956 Waire,Helen 1,211.89 User Fee Refund Re Septic Tanks 55957 Yablonka,Jerry D. 803.53 User Fee Refund Re Septic Tanks Total Accounts Payable-Warrants $ 6,439,289.68 Payroll Disbursements fin1210Ac EXHIBIT A G:Iwp.dta\fin1210lCRANEIFAHRIFAHR20031OCT\Claims Paid Report-091503.)ds Page 8 of 9 10/10/2003 Claims Paid From 09101103 to 09115/03 Warrant No. Vendor Amount Description 30763-30858 Employee Paychecks $ 127,737.34 Biweekly Payroll 09/03/03 30859-30859 Interim Paycheck 28.03 OCERS Adjustment 89002-89498 Direct Deposit Statements 858,107.73 Biweekly Payroll 09/03/03 Total Payroll Disbursements $ 985,873.10 Wire Transfer Payments JP Morgan Chase Bank 28,614.72 August Interest Payment on 1993 Certificates of Participation JP Morgan Chase Bank 132,797.95 August Societe Generale Swap Payment on 1993 Certificates of Participation Total Wire Transfer Payments $ 161,412.67 Total Claims Paid 09/01103-09/15103 $ 7,586,575.45 fn/210Rc EXHIBIT A e, G:1wp.dtalfin12101CRAHEIFAHRIFAHR20031OCnClelms Paid Report-091503.x1s Page 9 0f 9 10/1012003 - w Claims Paid From 09116/03 to 09130/03 Warrant No. Vendor Amount Description Accounts Payable-Warrants 55958 Kaiser Foundation Health Plan $ 50,801.76 Medical Insurance Premium 55959 So.Cal.Gas Company 25,547.72 Natural Gas 55960 Fidelity National Title 50,000.00 Purchase&Sale Agreement Rocky Point Station-Project 5-50 55961 Orange County Sanitation District 599,773.27 Payroll EFT Reimbursement 55962 Advance Business Graphics 181.06 Once Supplies 55963 Airgas Safety 5,060.00 Safety Supplies&Tools 55964 American Express 23,170.87 Purchasing Card Program,Misc.Supplies&Services 55965 Aquarium Doctor 195.80 Human Resources Aquarium Service 55966 Arnold D.Purisch,Ph.D.,Inc. 96.00 Professional Services-Employee/Confidential 55967 Association of Compost Producers 10,000.00 Membership 55968 ASAE 325.00 Compliance Meeting Registration 55969 AT&T Universal Biller 3,276.57 Telephone Service 55970 American Telephone&Telegraph Corp. 128.52 Telephone Service 55971 Bureau of National Affairs,Inc. 1,112.00 Publication 55972 Callan Associates,Inc. 3,550.00 Investment Advisor 55973 Court Order 150.00 Wage Garnishment 55974 Comm Vault Systems,Inc. 7,795.82 Software Support&Maintenance Contract 55975 Communications Performance Group,Inc. 4,800.00 Professional Services-Safety Contractor Qualification Package Development 55976 Cornerstone Systems,Inc. 3,982.44 Software Upgrade 55977 Court Trustee 69.12 Wage Garnishment 55978 Electra-Bond,Inc. 9,966.88 Fusion Bonding/Epoxy Coating Service 55979 Employee Benefits Specialists,Inc. 8,546.25 Reimbursed Prepaid Employee Medical&Dependent Care 55980 Court Order 525.00 Wage Garnishment 55981 Franchise Tax Board 100.00 Wage Garnishment 55982 Graybar Electric Company 65.23 Electrical Parts&Supplies 55983 Guarantee Records Management 1,907.43 Off-Site Records Storage 55984 Industrial Distribution Group 37.45 Mechanical Parts&Supplies 55985 Internal Revenue Service 450.00 Wage Garnishment 55986 Intl.Union of Oper.Eng.AFL-CIO Local 501 3,751.72 Dues Deduction 55987 ISI,Inc. 1,663.00 Service Agreement -Communication Equipment 55988 Los Angeles County 1,172.50 Sewer Service Conn.Agreement MO 9123/98 55989 McMaster-Carr Supply Co. 1,267.27 Mechanical Parts&Supplies 55990 Midway Mfg&Machining Co. 16,205.28 Repairs&Maintenance Services and Materials 55991 National Bond&Trust 2.195.45 U.S.Savings Bonds Payroll Deductions 55992 National Safety Council 589.90 Membership 55993 NHRA-National Human Resources Assoc. 150.00 Human Resources Training Registration 55994 The Orange County Register 1.831.14 Subscription 55995 Orange Courier 62.20 Courier Services 55996 OCEA 533.86 Dues Deduction 55997 Pacific Bell/WorldCom 17.33 Telephone Service 55998 Court Order 40.00 Wage Garnishment 55999 Court Order 296.00 Wage Garnishment 56000 Peace Officers Council of CA 1,494.00 Dues Deduction 56001 Pre-Paid Legal Services,Inc. 470.92 Employee Legal Service Insurance Premium 56002 Prodata 295.00 Software Maintenance 56003 Quinn Shepherd Machinery 408.59 Catapillar Air Filters 56004 Reliastar 9,421.05 Employee Medical Health Premium G:\wp.dtaTn\210\CRANE\FAHR\FAHR2003\OCTICIaims Paid Report-093003.)ds EXHIBIT B tin/21011c Page 1 of 7 1011012003 Claims Paid From 09116103 to 09130103 Warrant No. Vendor Amount Description 56005 Richard Chang Associates,Inc. 4,798.40 Employee Development Training Registration 56006 Shureluck Sales&Engineering 273.39 Mechanical Parts&Supplies 56007 Court Order 721.50 Wage Garnishment 56008 Southern California Edison 9,878.45 Power 56009 Southern California Water 78.99 Water Use 56010 Summit Steel 262.64 Metal 56011 SPEC Services,Inc. 19,757.09 Engineering Services J-33-1 56012 Thompson Industrial Supply,Inc. 5,481.63 Motor&Pump 56013 Truesdail Laboratories,Inc. 50.00 Analysis of Biosolids and Wastewater 56014 The Unisource Corporation 201.93 Office Supplies 56015 United Way 305.00 Employee Contributions 56016 UFLEF-University of Florida Leadership 395.00 Compliance Meeting Registration 56017 Verizon California 3,342.18 Telephone Services 56018 Vision Service Plan-(CA) 8,990.52 Vision Service Premium 56019 WEFTEC 695.00 Engineering Meeting Registration 56020 Xerox Corporation 9,664.58 Copier Leases 56021 3CMA 350.00 Membership 56022 Larry Gibson 320.00 Meetingfrraining Expense Reimbursement 56023 Air Products&Chemicals 26,294.06 O&M Agreement Oxy Gen Sys MO 8.8-89 56024 Basic Chemical Solutions 54,448.91 Sodium Bisulfite&Sodium Hydroxide 56025 Black&Veatch Corporation 30,085.88 Engineering Services J-77 56026 Boyle Engineering Corporation 101,123.88 Engineering Services 1-2-4 56027 Brown&Caldwell 87,469.90 Professional Services-2-41,Plant O&M Manual,and SOP 56028 California Soil Products 50,350.57 Biosolids Disposal 56029 City of Fountain Valley 26,583.18 Water Use 56030 Coral Energy Resources,L.P. 125,377.20 Natural Gas 56031 Dell Computer 32,325.00 (30)Computers 56032 Delta Dental 55,306.43 Dental Insurance Plan 56033 IPMC c/o Parsons 1,196,674.00 Engineering Services-Integrated Program Management Consultant 56034 Kemiron Pacific,Inc. 216,249.54 Ferric Chloride MO 9-27-95 56035 Kforce,Inc. 37,748.42 Temporary Employment Services 56036 Margate Construction,Inc. 2,597,003.00 Construction P1-37 56037 Moreland&Associates 30,210.79 Auditing Services MO 3-8-95 56038 Pioneer Americas,Inc. 225,252.27 Sodium Hypochlorite 56039 Polydyne,Inc. 58,727.74 Cationic Polymer MO 3-11-92 56040 RBF Consulting 33,612.94 Engineering Services 2-24-1 56041 South Coast Air Quality Management Dist. 36.015.08 Annual Emission,Operation&Misc.Fees 56042 Southern California Edison 28,645.71 Power 56043 Synagro Technologies,Inc. 442,993.30 Residuals Removal MO 3-29-95 56044 Tule Ranch/Magan Farms 222,694.55 Residuals Removal MO 3-29-95 56045 U.S.Metro Group,Inc. 26,235.00 Janitorial&Floor Maintenance at Plants 1 &2 56046 U.S.Peroxide 285,967.27 Hydrogen Peroxide 56047 Xerxes Corporation ' 69,138.87 (2)Caustic Storage Tanks w/Accessories and Hardware 56048 J.F.Shea Construction,Inc. 1,099,945.14 Construction P2-85 56049 Ken Thompson,Inc. 34,686.59 Construction 5-56 56050 S.S.Mechanical Corp. 97,838.63 Construction J-40-6 56051 Able Scale Repair 600.00 Qtrly.Scale Inspections and Certifications at Plts.1&2 56052 AccuStandard,Inc. 562.62 Lab Parts&Supplies G:1wp.dtaUn12101CRANEIFAHRIFAHR200310CTIClaims Paid Report-093003.)ds EXHIBIT B fin/210Ac Page 2 of 7 10/1012003 Claims Paid From 09/16/03 to 09130103 Warrant No. Vendor Amount Description 56053 Advance Business Graphics 155.98 Printing 56054 Air Liquide America Corp. 824.26 Specialty Gases 56055 Airgas-West 6.20 Demurrage 66056 Airgas Safety,Inc. 261.35 Safety Supplies&Equipment 56057 Alhambra Foundry Co.,Ltd. 4,299.23 Manhole Frames&Covers 56058 Aon Consulting 10,990.00 Professional Services-OCERS Labor Management Program 56059 Appleone Employment Service 19,542.31 Temporary Employment Services 56060 Aquarium Doctor 97.90 Human Resources Aquarium Service 56061 Arch Wireless 1,703.62 Airtime,Service&Equipment 56062 Awards&Trophies Company 118.58 Plaques&Awards 56063 ACS Hydraulics,Inc. 927.29 Hydraulic Motor Repair Service 56064 AKM Consulting Engineers 7,489.81 Professional Services 7-36,7-39,7-41 -Trunk Sewer Improvements 56065 API Fund For Payroll Education,Inc. 868.00 Accounting Training Registration 56066 American Telephone&Telegraph Corp. 1,369.35 Telephone Service 56067 Baker Tanks 560.00 Tank Rentals 56068 Bar Tech Telecom,Incorporated 149.26 Telephone Accessories 56069 Brenton Safety,Inc. 1,408.80 Electrical Parts&Supplies 56070 Bush&Associates,Inc. 1,124.00 Surveying Services MO 6-25-97 56071 California Automatic Gate 871.33 Automatic Gate Repairs at Garfield Exit 56072 California Industrial Supplies 481.27 Mechanical Parts&Supplies 56073 CalCoast 295.00 Compliance Meeting Registration 56074 Cardlock Fuels 835.16 Fueling District Vehicles at Local Gas Stations 56075 Carleton Engineers&Consultants,Inc. 2,565.00 Engineering Services-Air Quality 56076 City of Tustin 543.20 Permit Fee for Project J-73-2 56077 Clickguard Corporation 1,621.23 Printer Service Agreement 56078 Coast Fire Equipment 10,762.22 Annual Fire Extinguisher Inspection&Maint.at Plts. 1 &2 and Pump Stations 56079 Coast Rubber Stamp,Mfg. 354.33 Stationery&Office Supplies 56080 Color Arts,Inc. 2,278.44 Vehicle Decals 56081 Communications Performance Group,Inc. 4,500.00 Prof.Serv.-Chemical Engineering Operating Procedures 56082 Compressor Components Of California 8.930.00 Heat Exchanger Repairs&Maint. 56083 Computer Protection Technology,Inc. 19,725.00 Computer Maint.Agreement 56084 Consolidated Elect.Distributors,Inc. 1,458.24 Electrical Supplies 56085 Consumers Pipe&Supply Co. 574.43 Plumbing Supplies 56086 Cooper Cameron Corporation 109.86 Engine Supplies 56087 CoreMedia 1,007.00 Safety Videos 56088 Corporate Express 2,683.22 Office Supplies 56089 Cortech Engineering 8,849.13 Diaphragm Metering Pump&Stroke Actuators 56090 Cost Containment Solutions 3,350.02 Worker's Comp.Services 56091 County of Orange-Auditor Controller 1,666.31 Maint.Agreement-Repair/installation of Base,Handheld&Vehicle Radios 56092 County Wholesale Electric Co. 1,824.74 Electrical Parts&Supplies 56093 Cummins Allison Corp. 999.32 Accounting Equipment Maint.Agreement 56094 Cytec Industries,Inc. 18,026.37 Anionic Polymer Spec.No.9798-18 56095 CGvL Engineers 3,137.00 Engineering Services SP-74 56096 CH2MHill 738.54 Engineering Services J-87 56097 CR&R,Inc. 2,520.00 Container Rentals 56098 CWEA Membership 92.00 Membership-Calif.Water Environment Assoc. 56099 David's Tree Service 5,485.00 Tree Maint.Service 56100 Del Mar Analytical 5,994.50 Analysis of Biosolids and Wastewater G:Iwp.dtalfin\2101CRANE\FAHRIFAHR200310C71Claims Paid Report-093003.)ds EXHIBIT B fin/21011c Page 3 of 7 10110/2003 Claims Paid From 09/16/03 to 09130/03 Warrant No. Vendor Amount Description 56101 Denios,Inc. 495.62 Mechanical Parts&Supplies 56102 Diamond H Recognition 111.81 Employee Service Awards 56103 Dunn-Edwards Corporation 187.10 Paint Supplies 56104 DAE Instruments 871.31 Instrument Parts&Supplies 56105 DLT Solutions,Inc. 4,787.55 Software 56106 E.Sam Jones Distributors,Inc. 506.43 Electrical Supplies 56107 Ecology Control Industries 12,813.13 Hazardous Waste Disposal 56108 Edinger Medical Group,Inc. 500.00 Medical Screening 56109 Electra-Bond 2.612.94 Fusion Bonding Services 56110 En Pointe Technologies 2,014.93 Computer Hardware 56111 Enchanter,Inc. 2,700.00 Ocean Monitoring,Outfall Inspection&Maintenance 56112 Environmental Microbiology Consulting 3,400.00 Professional Services J40-6 56113 Environmental Resource Association 127.80 Lab Supplies 56114 FedEx Corporation 37.30 Air Freight 56115 FileNET Conference Headquarters 1,395.00 Planning Meeting Registration 56116 Fisher Scientific Company,L.L.C. 5,565.25 Lab Parts&Supplies 56117 Flow Science,Inc. 10,950.00 Professional Services-Calibration of 48"Magnetic Flow Meter at Plt.1,78"Diversion Line 56118 Fluid Tech.A Div.of FLW,Inc. 409.19 Electrical Parts&Supplies 56119 Foodcraft Coffee&Refreshment Services 700.64 Meeting Supplies 56120 Fountain Valley Paints,Inc. 25.43 Paint Supplies 56121 Franklin Covey 30.43 Office Supplies 56122 Fry's Electronics 302.90 Computer Supplies 56123 Garland Manufacturing Co. 2,739.50 Mechanical Parts&Supplies 56124 Garratt-Callahan Company 2,388.35 Chemicals 56125 Gary H.Hunt Group 5.000.00 Professional Services-Facilitator Re SAWPA/OCSD Issues 56126 George Yardley Co. 1,689.99 Lab Supplies 56127 Glass Tech Supplies,Inc. 581.85 Lab Parts&Supplies 56128 Goldenwest Window Service 2,462.00 Window Cleaning Service-Spec.#990015 56129 Grafix Training&Consulting 4,631.50 On-Site Acrobat Training 56130 Grainger,Inc. 1,802.98 Electrical&Mechanical Parts&Tools 56131 Graybar Electric Company 13,037.75 Hardware/Software Upgrade of Modicon Controllers 56132 Harold Primrose Ice 74.00 Ice For Samples 56133 Harrington Industrial Plastics,Inc. 888.43 Instrument Parts&Supplies 56134 The Holman Group 891.00 Employee Assistance Program Premium 56135 Home Depot 614.87 Misc.Repair&Maintenance Material 56136 IDEXX Laboratories,Inc. 2,672.20 Lab Parts&Supplies 56137 Imperial Flange&Fitting Co.,Inc. 829.85 Mechanical Parts&Supplies 56138 Industrial Distribution Group 560.24 Mechanical Parts&Supplies 56139 Industrial Metal Supply 237.37 Metal 56140 Invensys Systems,Inc. 2,239.07 Instrument Supplies 56141 IECOC 30.00 Communications Meeting Registration 56142 J&L Industrial Supply 553.16 Instrument Parts&Supplies 56143 J.G.Tucker and Son,Inc. 150.40 Pump Supplies 56144 Jack Higgins 3,000.00 Human Resources Hiring&Interviewing Workshop 56145 Jamison Engineering Contractors,Inc. 2,058A 1 Construction-Excavate Pipe at Pit.2 56146 Jay's Catering 1,299A8 Meeting Expenses 56147 JPR Systems,Inc. 870.38 Instrument Parts&Supplies 56148 J2 Printing Services 249.98 Printing G1wp.dta%fin12101CRANEIFAHRIFAHR20031OCT1Claims Paid Report-093003.ids EXHIBl3 B ►, fin/21011c Page 4 of 7 10110/2003 o; r Claims Paid From 09/16/03 to 09130/03 Warrant No. Vendor Amount Description 56149 Kaman Industrial Technologies 272.05 Instrument Parts&Supplies 56150 Kathco Products 1,862.29 Safety Supplies 56151 Lexis-Nexis 93.70 Books&Publications 56152 Lucci's Gourmet Foods,Inc. 123.45 Meeting Expense 56153 LINJER 2,160.80 Professional Service-DART MO 9-22-99 56154 Maintenance Technology Corp 588.10 Mechanical Supplies 56155 Mantek 346.04 Pest Control Supplies 56156 McMaster-Carr Supply Co. 7,749.83 Mechanical Parts,Supplies&Tools 56157 Midway Mfg&Machining Co. 3.040.00 Mechanical Repairs&Maintenance 56158 Milltronics,Inc. 873.46 Mechanical Parts&Supplies 56159 Mission Uniform Service 5,069.83 Uniform Rentals 56160 MCR Technologies,Inc. 724.83 Instrument Parts&Supplies 56161 MS Abrasive Cleaning Equipment,Inc. 226.98 Instrument Parts&Supplies 56162 National Instruments 107.75 Instrument Repairs&Maintenance 56163 National Plant Services,Inc. 21,160.00 Vacuum Truck Services 56164 National Safety Council 480.84 On-Site Defensive Driving Training 56165 Neal Supply Co. 1,156.97 Plumbing Supplies 56166 Newark Electronics 360.86 Instrument Supplies 56167 Newport Office Equipment 90.00 Typewriter Repair 56168 Nickey Petroleum Co.,Inc. 389.72 Turbine and Industrial Oil 56169 Ninyo&Moore Corporate Accounting 16,979.97 Materials Testing,Inspection&Geotechnical Engineering Services 56170 The Norco Companies 170.78 Mail Delivery Service 56171 O'Connor Sales,Inc. 8,536.33 Valves 56172 Office Depot Business Services Div. 380.66 Office Supplies 56173 Omega Industrial Supply,Inc. 568.06 Janitorial Supplies 56174 OneSource Distributors,Inc. 406.22 Electrical Parts&Supplies 56175 Orange County Public Affairs Assoc. 45.00 Membership 56176 The Orange County Register 3,358.24 Subscription 56177 Orange Fluid System Technologies,Inc. 567.47 Plumbing Supplies 56178 Oxygen Service Company 872.58 Specialty Gases 56179 OCB Reprographics 1,498.10 Printing Service-MO 1126/00 56180 P.L.Hawn Company,Inc. 46.81 Electrical Supplies 56181 Pace Analytic Services 1,300.00 Lab Analyses 56182 Pacific Bell Internet Services 328.86 Internet Service 56183 Pacific Mechanical Supply 606.79 Plumbing Supplies 56184 Partners Consulting Services 14,640.00 FIS On-Site Support-One World XE Migration Project 56185 Patriot Video Productions 2,923.75 Video 56186 Pearpoint,Inc. 347.65 Repair&Maintenance of CCTV Camera 56187 PenVaive 500.39 Plumbing Parts&Supplies 56188 Perkin-Elmer Corp. 301.71 Lab Parts&Supplies 56189 Postmaster General 150.00 Annual Business Reply Permit Fee 56190 Powerflo Products,Inc. 1,513.60 Pump Supplies 56191 Primary Source Offict Furnishings,Inc. 6,748.02 Office Furniture 56192 Progressive Business Publications 230.00 Subscription 56193 Projects Partners 6,267.52 Temporary Employment Services 56194 Putzmeister 1,787.72 Pump Supplies 56195 PCS Express,Inc. 55.90 Courier Service 56196 PSI 134.30 Hardware G.Iwp.dtaUn12101CRANEIFAHRIFAHR2003\OCT1Claims Paid Report-093003.)ds EXHIBIT B fln/21011c Page 5 of 7 10110/2003 Claims Paid From 09116103 to 09130/03 Warrant No. Vendor Amount Description 56197 Pump Engineering&/or QAir California 241.17 Pump Supplies 56198 Quinn Shepherd Machinery 139.51 Mechanical Parts&Supplies 56199 Rainin Instrument,L.L.C. 807.70 Lab Parts&Supplies 56200 Reliastar Bankers Security Life Ins. 9,999.66 Employee Life Ins.Premium,Short-Term Disability&Cancer Ins.Payroll Deductions 56201 Retrofit Parts&Components,Inc. 140.04 Mechanical Parts&Supplies 56202 RM Automation Go RM Controls 100.39 Chart Paper 56203 RPM Electric Motors 5,576.02 Motor Repairs 56204 RS Hughes Co,Inc. 410.99 Paint Supplies 56205 S&J Supply Co.,Inc. 137.52 Plumbing Supplies 56206 Scottel Voice&Data,Inc. 2,284.80 Telephone System Maintenance 56207 Shamrock Supply Co.,Inc. 2,035.59 Tools&Absorbent Oil 56208 Sheshunoff 289.95 Subscription 56209 Shureluck Sales&Engineering 1,787.78 Mechanical&Hardware Supplies 56210 Sigma-Aldrich,Inc. 204.03 Lab Parts&Supplies 56211 Skalar,Inc. 1,350.11 Lab Parts&Supplies 56212 Smith-Emery Company 1,440.00 Soils&Material Testing 56213 Snap-On Tools,Inc. 235.03 Seat Creeper&Headrests 56214 SoftChoice Corp. 6,296.94 Software 56215 Sparkletts 1,785.06 Drinking Water/Cooler Rentals 56216 Sparling Instruments,Inc. 2,516.91 Flow Meter 56217 St Croix Sensory,Inc. 10,920.00 Olfactometry Measurement Equipment,Software&Training 56218 Stanley Steamer International,Inc. 825.00 Carpet Cleaning Services 56219 Summit Steel 2,320.76 Metal 56220 Sunset Industrial Parts 1,659.56 Mechanical and Plumbing Parts&Supplies 56221 Super Chem Corporation 487.63 Chemicals 56222 Symcas-TSG 1,384.18 SCADA System VAX Service Agreement 56223 SBC 18.97 Telephone Services 56224 SC Field Technical Services 1,869.68 Manhole Covers 56225 SMRP-Society for Maintenance&Rel. 1,015.00 0&M Meeting Registration 56226 Teletrac,Inc. 119.18 Monthly Air-Time Service Fee&Software/Hardware Maint.For Vehicle Tracking Sys. 56227 Tetra Tech,Inc. 8,735.61 Professional Service 11-22 56228 Textile Engineering Associates 15,930.00 Belt Press Supplies 56229 The Conference Board 39.00 Subscription 56230 Thermo Electron Scientific Instruments 11,791.00 Lab Instrument Maintenance Agreement 56231 Thomas S.Gerlinger 450.00 Lab Analyses 56232 Thompson Industrial Supply,Inc. 4,804.57 Motor&Mechanical Supplies 56233 Time Warner Communication 40.47 Cable Services 56234 Tony's Lock&Safe Service&Sales 196.24 Locks&Keys 56235 Tropical Plaza Nursery,Inc. 9,014.09 Contract Groundskeeping MO 5-11-94 56236 Truesdail Laboratories,Inc. 50.00 Analysis of Biosolids and Wastewater 56237 US Filter Corporation 1,159.00 Service Agreement-Lab Purification System 56238 U.S.Geological Survey 15,868.64 Prof.Serv.-Deploy Current Meter 56239 Ultra Scientific 76.14 Lab Parts&Supplies 56240 Underground Service Alert of So.Calif. 350.00 Maintenance Agreement-Underground Mileage Charge 56241 United Parcel Service 57.47 Parcel Services 56242 United States Treasury 10,117.01 Professional Services J-85-Naval Post Graduate School 56243 Valverde Construction,Inc. 443.73 Construction-Emergency Sink Hole Street Repairs on Arroyo 56244 The Vantage Group,L.L.C. 24,880.00 Temporary Employment Service Glwp.dta1fn12101CRANEIFAHRIFAHR200310CTClaims Paid Report-093003.)ds EXHIBIT B fin/2104c Page 6 of 7 10/10/2003 •• r Claims Paid From 09116103 to 09/30103 Warrant No. Vendor Amount Description 56245 Verizon California 3,234.61 Telephone Services 56246 Veme's Plumbing 4,658.44 Service Contract-Repairs,Testing&Cert.of Backflow Devices at Pits.1,2&Pump Sta. 56247 Vertex Business Systems 8,081.25 Software&License-Vertex Payroll Tax 56248 Vortex Corp. 2,079.90 Door Maintenance&Inspections 56249 VWR Scientific Products Corporation 6.442.48 Lab Parts&Supplies 56250 The Wackenhut Corporation 11,536.06 Security Guards 56251 Water Environment Federation 1,500.00 Prof.Services-Biosolids Audit 56252 Waters Corporation 5,349.80 Lab Parts&Supplies 56253 Waxie Sanitary Supply 409.63 Janitorial Supplies 56254 Weather&Wind Instrument Co. 1,026.78 Wind Sock Frame 56255 Weber Scientific 349.99 Lab Supplies 56256 Wilson Supply,Inc. 1,235.21 Plumbing Parts&Supplies 56257 WEF 268.00 Membership-Water Environment Federation 56258 York International 712.42 Instrument Repairs&Maintenance 56259 Karen I.Baroldi 142.96 Meetingfrraining Expense Reimbursement 56260 Shabbir S.Basrai 117.00 Meeting/Training Expense Reimbursement 56261 Judith M.Bucher 285.92 Meetingfrraining Expense Reimbursement 56262 Deon M.Carrico 143.00 Meeting/Training Expense Reimbursement 56263 Ricardo A.Gallegos 341.14 Meeting/Training Expense Reimbursement 56264 Eric A.Giraud 320.95 Meetingfrraining Expense Reimbursement 56265 Deirdre E.Hunter 773.70 Meetingfrraining Expense Reimbursement 56266 Vladimir A.Kogan 295.00 Meetingfrraining Expense Reimbursement 56267 Lary E.Lazorek 46.00 Meetingfrraining Expense Reimbursement 56268 Vincent S.Lockyer 142.37 Meetingfrraining Expense Reimbursement 56269 Matthew P.Smith 160.00 Meetingfrraining Expense Reimbursement 56270 Douglas M.Stewart 1.269.12 Meeting/Training Expense Reimbursement 56271 Dept.of Fish&Game 381.75 Permit Fee-SARI Line 56272 Howard,Steven 3,000.00 Employee Computer Loan Program 56273 Karels,Dean 1.151.50 Employee Computer Loan Program 56274 Michael J.Mengel 365.00 Meeting/Training Expense Reimbursement 56275 Orange County Sanitation District 1,032.41 Petty Cash Reimb. Total Accounts Payable-Warrants $ 8,852,881.34 Payroll Disbursements 30860-30969 Employee Paychecks $ 152,995.77 Biweekly Payroll 9/17/03 30970-31182 Interim Paychecks 274.531.56 Retroactive Salary Adjustments&Termination Paycheck 31183-31183 Interim Paycheck 323.85 Reissue Lost Check 88504-89001 Direct Deposit Statements 927,979.18 Biweekly Payroll 9117103 Total Payroll Disbursements $ 1,355,830.36 Wire Transfer Payments None $ Total Wire Transfer Payments $ Total Claims Paid 09116103-09130/03 $ 10,208,711.70 G:Iwp.dta%in12101CRANE%FAHRIFAHR2003lOCTtClaims Paid Report-093003.x1s EXHIBIT B en/21011c Page 7 of 7 10/10/2003 BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 10/22/03 AGENDA REPORT Item Number Item Number 9(a) Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Matt Smith, Engineering Manager SUBJECT: SPECIFICATION NO. 9900-05 GENERAL MANAGER'S RECOMMENDATION (1) Approve Change Order No. 1 to Purchase Order No. 100536-013, issued to OCB Reprographics for Specification No. 9900-05, for an additional amount of $125,000, for a total amount not to exceed $225,000. providing for additional copying services; and, (2) Provide an additional $125,000 for all remaining renewal periods for Specification No. 9900-05, for a total annual amount not to exceed S225,000. SUMMARY • Outside blueprinting, photocopying, and related services are used for the purposes of high-volume reproduction of engineering construction project plans for bidding, and various reports and binding services required during the year that cannot be performed as economically with the District's copying equipment. • Consolidating purchase of copy services and awarding an annual contract to a single vendor through the formal bidding process has resulted in a reduction of staff time, and paperwork in individual ordering and invoice processing for payment of these services each time they are required. • OCB Reprographics was awarded a one-year contract by the Board of Directors on January 26, 2000, for a gross annual amount not to exceed $100,000 for all services bid under Specification No. 9900-05, with an option to renew up to four, one-year extensions. • In addition to the regular copying services, the District has begun using OCB Reprographics to scan and index documents to be loaded into the Electronic Document Management System (EDMS). The original contract did not include the scanning and indexing of documents as a regular service, however it has proven to be an efficient method to complete this work. • Based on the anticipated number of projects for the remainder of 2003, which includes the scanning and indexing of documents for EDMS, Staff recommends that the Blanket Purchase Order be increased by $125,000 to cover the cost of services through January 31, 2004. This is a one-time increase in the Blanket Purchase Order amount for this year's contract. These funds will be used only on an as-needed basis. PROJECT/CONTRACT COST SUMMARY The contract for reprographic services is a Blanket Purchase Order and is charged initially to the Joint Operating fund. The Budget allocation is reassigned to the project or overhead number for which the work is requested at the time service is provided. PRIOR COMMITTEE/BOARD ACTIONS Contract Term Board Action Board Contract Term Change Change Amount after Date Order Order Board Action No. Amount Approve P.O. 1/26/00 2/1/00— 1/31/01 N/A N/A $100,000.00 Approve C.O. 2/27/02 2/1/02 — 1/31/02 No. 1 $ 10,000.00 $110,000.00 Approve C.O. 5/22/02 2/1/02 — 1/31/02 No. 2 $ 14,000.00 $124,000.00 Approve C.O. 10/23/02 1 2/1/02 — 1/31/03 No. 1 $125,000.00 $225,000.00 BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION None ALTERNATIVES There are no known cost efficient alternatives. CEQA FINDINGS Not applicable. ATTACHMENTS None MS:jep:lc Wntglobal\Agenda Draft Reports\.Joint Boards�AR for OCB Spec No.9900-05 102203.doc Page 2 BOARD OF DIRECTORS Meeting Date To Bd. of Dir. 10/22/03 AGENDA REPORT Item Number Item Number 9b Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Bob Chenowith, Senior Engineering Associate SUBJECT: PROPOSED ANNEXATION NO. OCSD-32 — ANDREWS/HARRIS ANNEXATION GENERAL MANAGER'S RECOMMENDATION (1) Receive and file petitions from Paul Andrews and Janet Harris requesting annexation of .62 acres to Orange County Sanitation District (OCSD) in the vicinity of Orange Park Blvd. and Clark Avenue in an unincorporated area of Orange County; and (2) Adopt Resolution No. OCSD 03-22, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-32 — Andrews/Harris Annexation). SUMMARY • OCSD received a request from Paul Andrews and Janet Harris to annex .62 acres to OCSD. There are two parcels in this annexation and only one parcel will be connected to the existing 12-inch OCSD sewer located on Clark Avenue at this time. • Both parcels have also requested annexation to the City of Orange concurrent with annexation to OCSD. One property (APN 379-573-05) already has an existing three-bedroom house that will connect to the sewer in the future. The other property (APN 379-573-06) is a vacant lot, and the owner plans to construct a new two- bedroom house after the annexation is complete. • OCSD has collected the sewer capacity fees for both properties. Each property owner will need to install their own sewer laterals to each property. PROJECT/CONTRACT COST SUMMARY This annexation is in accordance with the terms of the negotiated agreement with the County of Orange regarding A.B.8 Tax Exchange for annexing properties. The Board of Directors approved this action and it became effective March 14, 1989. Under this Tax Exchange, OCSD does not receive a percentage of the basic levy, and instead, collects a higher annexation fee. The fee of $8,151 .00 includes the following: LAFCO Processing Fee $ 1 ,150.00 OCSD Processing Fee 500.00 State Board of Equalization Processing Fee 300.00 CA Environmental Quality Act Filing Fee 43.00 Sewer inspection for laterals 800.00 OCSD sewer capacity fee new (2) bedroom home 1,475.00 OCSD Annexation Acreage Fee (XXX acres) $ 3,883.00 TOTAL ANNEXATION FEE $ 8,151 .00 PRIOR COMMITTEE/BOARD ACTIONS N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION The Map and Legal description that usually accompanies an Agenda Report for Annexations was not ready from the County of Orange prior to mailout. The Map and Legal description will be available at the Board meeting for review. ALTERNATIVES N/A CEQA FINDINGS Notice of Exemption will be filed. ATTACHMENTS N/A RLC: sa WntglobaMgenda Draft Reports\Joint Boards\AndrewsHarris Annexation.doc Revised: 8/20/01 Page 2 BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 10/22/03 AGENDA REPORT Item Number Item Number 9(c) Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Bob Chenowith, Senior Engineering Associate SUBJECT: PROPOSED ANNEXATION NO. OCSD-34 — BEDFORD ANNEXATION GENERAL MANAGER'S RECOMMENDATION (1) Receive and file petition from Durk Bedford requesting annexation of .64 acres to Orange County Sanitation District at 251 Country Hill Road, in an incorporated area of Orange County; and (2) Adopt Resolution No. OCSD 03-23, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-34— Bedford Annexation). SUMMARY • OCSD received a request from Dirck Bedford to annex .64 acres to OCSD. This property will be connected to an existing eight-inch City of Anaheim public sewer in Country Hill Road. • The property is in the City of Anaheim, and currently has an existing three (3) bedroom house. The property has an existing septic system that will be removed after annexation to OCSD, and connection to the City of Anaheim public sewer. • The City of Anaheim will collect the OCSD sewer capacity fees for this property on behalf of OCSD. PROJECT/CONTRACT COST SUMMARY This annexation is in accordance with the terms of the negotiated agreement with the County of Orange regarding A.B.8 Tax Exchange for annexing properties. The Board of Directors approved this action and it became effective March 14, 1989. Under this Tax Exchange, OCSD does not receive a percentage of the basic levy, and instead, collects a higher annexation fee. The fee of $5,951 .00 includes the following: LAFCO Processing Fee S 1 ,150.00 OCSD Processing Fee 500.00 State Board of Equalization Processing Fee 350.00 CA Environmental Quality Act Filing Fee 43.00 OCSD Annexation Acreage Fee $ 3.908.00 TOTAL ANNEXATION FEE $ 5,951.00 PRIOR COMMITTEE/BOARD ACTIONS N/A BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION The Map and Legal description that usually accompanies an Agenda Report for Annexations was not ready from the County of Orange prior to mailout. The Map and Legal description will be available at the Board meeting for review. ALTERNATIVES N/A CEQA FINDINGS Notice of Exemption will be filed. ATTACHMENTS N/A RLC:sa GAntglobal\Agenda Draft Reports\Joint Boards\BedfordAnnexation.doc Revised: 8/20-01 Page 2 BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 10/22/03 AGENDA REPORT Item Number Item Number 9d Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Adam Nazaroff, Associate Engineer III SUBJECT: QUITCLAIM DEEDS OF 1304 SQUARE FEET OF OCSD EASEMENT FOR TWO PARCELS REGARDING CONTRACT 3-8, IN THE CITY OF CYPRESS. GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute Quitclaim Deeds to Moussa Essayli and Ward Dixon III and Miriam Dixon for two parcels in the City of Cypress in connection with Los Alamitos Sub-trunk Sewer, Contract No. 3-8, in a form approved by General Counsel. SUMMARY • The Los Alamitos Sub-Trunk (Contract 3-8) was constructed in the late 1950s. An easement was obtained for a small area along the sewer alignment to cover a gap of private property between railroad tracks and Denni Street • A recent residential development in Cypress (Cypress Walk) has led to the abandonment of a portion of Denni Street. The portion that has been abandoned is part of two lots that are currently developed and occupied. • The Owner of Lot 20 is Moussa Essayli • The Owner of Lot 19 is Ward Dixon III and Miriam Dixon as joint tenants • The existing easement does not serve the needs of the Orange County Sanitation District OCSD since it does not encompass the entire length of the sewer within this portion of private property • A 15 feet wide easement needs to be obtained for the portion that is now in private property. • Each lot owner has agreed to grant a free easement to OCSD, that encompasses the entire length of the sewer line within the lots. • The size of the new easement is1,493 square feet and will result in a net gain of 189 square feet of easement for free. AN:sa G:\wp.dta\agenda\Board Agenda Reports\2003 Board Agenda Reports\1003\Item 9(d).3-8 Ouitclaims.doc Revised: 06/04/03 Page 1 • The new easement is contingent upon OCSD quitclaiming the existing easement. • All correspondence between the property owners and OCSD is being handled by the developer, The Olson Company. PRIOR COMMITTEE/BOARD ACTIONS The Board of Directors will typically authorize a free quitclaim as long as there is no financial or strategic interest that is lost. OCSD would be gaining square footage and an easement that encompasses the entire length of the sewer line within this section of private property. PROJECT/CONTRACT COST SUMMARY This is not a capital project and there are no costs outside of internal labor and legal counsel review. BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable ADDITIONAL INFORMATION None ALTERNATIVES Keep the existing and not obtain a new easement. The result of this will leave a portion of an OCSD trunk sewer line in private property without the protection of an easement. CEQA FINDINGS Not Applicable ATTACHMENTS • Area Map • Exhibit of easements to be granted and quitclaimed AN:sa G:\wp.dta\agenda\Board Agenda Reports\2003 Board Agenda Reports\1003\Item 9(d).3-8 Ouitclaims.doc Revised: 06/04/03 Page 2 Y Area Map Sharon [fir 'gai F F] i- Vail stl1 L--•-, � 1 Amy 3t — 1 �-- La Pal _ � 1 1 1 ; ei1"C��ar�"t [ i r" _ T1 _ [P f ) � ,r'�� � r � �► ( III - { y s'i,J��y eni r 31 __ I IF ���\++rr♦,��tt iF 1' 13 Cieefi fn e, WryAia St c sl Ll Forest _ Lawn -, Cemetery 0 0 2M Yahoo! irrc _ OI2CC2 NavigzionTel vxAa*s 'rLvcH AN:sa G:\wp.dta\agenda\Board Agenda Reports\2003 Board Agenda Reports\1003\11em 9(d).3-6 Ouitclaims.doc Revised: 06/04/03 Page 3 EXISTING ORANGE COUNTY SANITATION DISTRICT EASEMENT TO BE QUITCLAIMED PROPOSED ORANGE COUNTY SANITATION DISTRICT EASEMENT r �0, N 00'45'50" E 40.23' �A) N 00' 5 59' E I-'I 15,00' �-- I, S. �"** POB TPOB d�761�2 0. SS \ 76 e J, VA rA Y'vj'� ,N)_ -"+ r JJ J. l 1" = 30' Q�oFEsslo, 5' WIDE PUBLIC UTILITY AND UTILITY EASEMENT � s No. 30873 * DR 3/31/00 °F"CAh EXHIBIT " B " ® 25911 Pinewood Lane PROPOSED SEWER Laguna Hills, CA 92653 EASEMENT (949) 586-5200 FAX (949) 586-6987 LOT T 20 ALAN R. SHORT, P.E. TRACT N 0 . 15754 RCE 30873 EXP. 3-31-00 5/1/03 SHEET 1 OF 1 r' DRAFT MINUTES OF STEERING COMMITTEE MEETING Wednesday, September 24, 2003 A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, September, 2003 at 4 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: STEERING COMMITTEE MEMBERS: Thomas L. Woodruff, General Counsel Directors Present: Randy Fuhrman Shirley McCracken, Chair Gerhardt Van Dreis Steve Anderson, Vice Chair Jim Ferryman, Chairman, OMTS Committee STAFF PRESENT: Brian Donahue, Chairman, PDC Committee Blake Anderson, General Manager Norm Eckenrode, Past Board Chair Bob Ghirelli, Director of Technical Services Carol Beekman, Communications Services Directors Absent: Manager Brian Brady, Chairman, FAHR Committee Jean Tappan, Committee Secretary Jim Silva, County Supervisor Nick Arhontes, Manager, Regional Assets and Services OTHERS PRESENT: (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) CLOSED SESSION The Committee convened at 4:05 p.m. in Closed Session, pursuant to Sections 54957.6 and 54956.9, to discuss two issues re compensation and one litigation case. Minutes of the Closed Session are on file with the Board Secretary. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 5:40 p.m., the Committee reconvened in regular session. A Minutes of the Steering Committee Page 2 September 24, 2003 ` (4) PUBLIC COMMENTS There were no comments by any member of the public. (5) RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the August 27, 2003 Steering Committee meeting were approved as drafted. (6) REPORT OF THE COMMITTEE CHAIR Committee Chair Shirley McCracken reported that staff provided the meeting and compensation task committee revised forms for consideration. Chair McCracken announced that our Sacramento and Washington, DC, lobbyists will be attending the October 22 Steering Committee and Board meetings to discuss the results of our efforts over the past year and objectives for 2004. It was decided that the Committee would receive the reports and recommendations from the consultants and then decide the course of action. The October 22 Steering Committee meeting will begin at 4 p.m. to allow enough time for a comprehensive discussion. Updates were provided on AB 1427, the Biosolids bill; AB 1051, Capital Facilities fees; ACA 10, Local Government Property-Related Fees; Proposition 53, Infrastructure set-asides; and federal funding support for our secondary treatment expansion. Chair McCracken announced that the tentatively scheduled workshop with the OCWD directors on October 15 has been postponed until February. General Manager Blake Anderson stated that if the State Water Board takes on the Biosolids issue by making a policy statement within the General Orders, AB 1427 will not be necessary. After some discussion, it was moved, seconded and approved to recommend that the Board of Directors pass a resolution of support for Proposition 53. Chair McCracken acknowledged the special efforts of Director Tod Ridgeway regarding the low-flow toilet program, as well as persuading Congressman Cox to sign a letter to the Chair of the Appropriations Committee that can provide us with EPA funding for our secondary treatment construction program. (7) REPORT OF THE GENERAL MANAGER A. Status of agreement with member agencies for WDR activities Nick Arhontes reported that staff has been working with the cities and sewering agencies on the Regional Board's Waste Discharge Requirements (WDR) compliance program. A working group from members of the City Engineers Association of Orange County (CEAOC) has approached the District and proposed that the District serve as lead agency for contracting task related work and provide support to the parties of the agreement and develop fees and administer the program. An annual budget would Minutes of the Steering Committee Page 3 September 24, 2003 also be prepared. The basis for this agreement is a similar agreement that the cities have with the County of Orange for administering task related work on the countywide NPDES Stormwater Permit program. The District would provide contract management to develop the tools such as reports, templates, or studies to the parties to assist them with their responsibilities. Initial efforts are developing Fats, Oils and Grease (FOG) studies and developing Communications Programs. Mr. Arhontes indicated that fair share fees for inclusion in this program would probably be based on population. The agreement could also serve as a model for other agreements for OCSD to assist cities and sewering agencies on other regional services issues in the future. General Counsel's office has the draft and after it is reviewed, it will be forwarded to the cities for final review and signatures. Several agencies included in the WDR but out of our service area such as El Toro Water District and Sunset Beach Sanitary District have expressed interest in participating. The operating military bases named in the WDR have been non responsive thus far. B. OCSD's 501h Anniversary Celebration Carol Beekman reported that a committee has been formed to plan for the District's 50th anniversary, which will be celebrated on June 30, 2004. Fifty ideas have been suggested and they are being evaluated. Ms. Beekman said that interviews are planned with current and former directors to create a history of the District. C. Mr. Anderson provided additional information on the low-flow toilet program as it has evolved since OCWD withdrew its support. Even with the changes to the program and lower public participation, it is still a solid investment for the Sanitation District. The agreement will not need to be modified if the District's contribution per toilet supporting the program stays as it is now. D. Mr. Anderson announced that there will be a meeting between SAW PA and OCSD general managers and general counsels to begin drafting the agreement based on the recently approved term sheet. There is a side issue of the purchase of an additional 2 mgd of capacity by SAW PA. It can move forward in parallel with the agreement. (8) REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff provided additional information on AB 1051, which obligates school districts to pay their fare share of sewage treatment operating and capital costs. It is due to be signed by the Governor by October 12,though there is considerable opposition to the issue from school districts. (9) DISCUSSION ITEMS (Items A-C) A. Consider Resolution No. OCSD 03-21, authorizing the filing of a tax assessment appeal with the State Board of Equalization re District's Kings County 'Williamson Act' property Mr Woodruff explained that this resolution of the Board is required before the State Board of Equalization will consider our request. After discussion, staff was requested Minutes of the Steering Committee • Page 4 September 24, 2003 to provide an update on the biosolids program and costs associated with the options currently used. B. The Agenda Items scheduled to be reviewed by the Board's working committees in October were reviewed. C. The agenda items scheduled to be presented to the Board at tonight's meeting were reviewed. Mr. Woodruff said that he will be reporting on the results of the September 18 Adjourned PDC Committee meeting. (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING A. Biosolids Update (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT A. General Counsel's Contract Terms (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, October 22, 2003 at 4 p.m. The next Board Meeting is scheduled for Wednesday, October 22, 2003 at 7 p.m. (14) ADJOURNMENT The Chair declared the meeting adjourned at 6:35 p.m. miffed by: Je i Tappan S e ring Committee Secretary Glwp.dtalagendalSfeering Cammitte491031SEP1092403 SC Minutes.doc MINUTES OF THE OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE Orange County Sanitation District Wednesday, October 1, 2003 — 5:00 P.M. A meeting of the Operations, Maintenance and Technical Services Committee of the Orange County Sanitation District was held on October 1, 2003, in the District's Administrative Office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: OMTS Directors Present: Staff Present: James M. Ferryman, Chair Blake Anderson, General Manager Anna Piercy, Vice Chair Bob Ghirelli, Director of Technical Services Don Bankhead Bob Ooten, Director of Operations & Maintenance Carolyn Cavecche Patrick Miles, Director of Information Technology Debbie Cook Mike Moore Tod Ridgeway Jim Burror Paul Walker Simon Watson Shirley McCracken, Board Chair Layne Baroldi Steve Anderson, Board Vice Chair Penny Kyle, Committee Secretary OMTS Directors Absent: Others: Tony Kawashima Gerhardt VanDrie Ruth Roxburgh (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR The Committee Chair had no report. (5) REPORT OF THE GENERAL MANAGER The General Manager had no report. Minutes of the Operations, Maintenance and Technical Services Committee Page 2 October 1, 2003 (6) CONSENT CALENDAR ITEMS a. The minutes of the September 3, 2003 Operations, Maintenance and Technical Services Committee meeting were approved as drafted and ordered filed. b. OMTS0344 Receive and file Technical Services Monthly Report, which focuses on regulatory, biosolids and performance measures for the Technical Services Department. C. OMTS03-45 Receive and file Operations & Maintenance Monthly Report, which focuses on compliance, financial data and performance measures for the Operations and Maintenance Department. d. OMTS03-46 Receive and file Information Technology Quarterly Report, which focuses on current performance trends and key technology business applications. Motion: Moved, seconded and duly carried to approve the recommended actions for items specified as 6(a)through (d) under Consent Calendar. (7) ACTION ITEMS There were none. (8) INFORMATIONAL ITEMS a. OMTS03-47 Long Range Biosolids Management Plan Consultant Ruth Roxburgh of CH2M Hill, provided an overview on the various in-plant treatment cost saving options and potential cost saving measures the District should consider in its facilities planning. Also discussed was a proposed pilot testing program for near-term implementation. Layne Baroldi provided an overview on longer term testing plan for pilot testing technologies that produce Class A products that are marketable. Jim Burror noted that the Long Range Biosolids Management Plan and recommendations would be presented at the December 2003 Board meeting after a series of presentations to the various Committees and the community. b. OMTS03-48 Status of O&M Reinvention and the District Assessment and Reinvention Team Program Bob Ooten and Simon Watson provided the OMTS Committee with an update on the status of the seven-year reinvention program, which was to improve efficiency within O&M by reducing the cost of labor by up to $6 million annually. The project is now 98% complete, with savings over the past seven years approximately $35 million. Major components of the plan were reviewed: Automation; Data Warehouse; O&M Business and Work Practices; and Outsourcing. Minutes of the Operations, Maintenance and Technical Services Committee Page 3 October 1, 2003 Directors commended the Operations & Maintenance Department for their work and end results with the reinvention program. (9) REPORT OF DIRECTOR OF INFORMATION TECHNOLOGY The Director of Information Technology reported on staffs progress on a pilot program to install cameras in pump stations to monitor activity. The pilot program runs via a high speed connection and is accessed using an internet browser. Staff has the ability to look into the pump station, taking complete control over the camera in order to pan the area,zoom in and zoom out. In the future, staff will be able to remotely monitor and control the pump in the station via the high speed connection. At this time three cameras are installed to test how well it works. Mr. Miles reported it is very secure from a security standpoint. In response to Directors questions, the technology being used was hard-wired control. Discussion ensued regarding installing fiber optics on all projects for future use, and the potential of finding customers that would use the fiber optics. (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE The Director of Operations and Maintenance reported a request come forward the following month requesting an increase to a chemical contract due to a change in needed dewatering chemicals. The chemical currently selected was going to the Water District through the secondary treatment system, and was creating NDMA. As a result a different polymer has been selected, which is more expensive. It was also reported that staff has been able to reach a level of 30/ppm of total suspended solids during the past month. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES Bob Ghirelli, Director of Technical Services, reported the Blue Ribbon Panel formed by the National Water Research Institute (NWRI), was formed to review the District's secondary treatment schedule, ramp up of secondary treatment, and research that might be beneficial. The panel met on September 29 and 30. They were briefed on various topics by senior staff on September 29d', and the panel returned on September 30t'to meet amongst themselves. The District is expecting to receive a report within a few weeks, and the panel will be meeting approximately every six months to review how things are going. The panel of experts include approximately 18 members of the Surfrider Foundation, Coastkeepers, League of Women Voters, Academic Consultants, and other POTW officials. It was reported that Directors Ridgeway and Silva will be in Washington, DC, on October 14 and 15. The District's lobbyists have set up meetings with members of the delegation, in the effort to obtain a $3 million appropriation into conference committee for this year. The Steering Committee has invited the lobbying teams from Washington, DC and Sacramento to attend the October 22"d meeting to provide a briefing to the Committee. An update at the Board meeting was also targeted. Minutes of the Operations, Maintenance and Technical Services Committee r - Page 4 October 1, 2003 Director Cook expressed concern regarding special districts lobbying after limited funds for special projects which cities and counties also lobby to help pay for salaries and other necessities. (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT Director Ferryman requested an update be provided on Tule Ranch. (14) FUTURE MEETING DATES The next Operations, Maintenance and Technical Services Committee meeting is scheduled for November 5, 2003 at 5 p.m. (15) CLOSED SESSION There was no closed session. (16) ADJOURNMENT The Chair declared the meeting adjourned at 6:42 p.m. Submitted by: ,!1 Penny M. yle Operations, Mainte ce and Technical Services Committee Secretary G:\wp.dta\agenda\OMTS\2003\0903\090303 OMTS Minutes.doc I DRAFT MINUTES OF ADJOURNED PLANNING, DESIGN�AND CONSTRUCTION COMMITTEE MEETING Orange County Sanitation District Thursday, September 18, 2003, at 5 p.m. An adjourned meeting of the Planning, Design, and Construction Committee of the Orange County Sanitation District was held on Thursday, September 18, 2003, at 5 p.m., in the District's Administrative Office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: PDC COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Blake Anderson, General Manager Brian Donahue, Chair David Ludwin, Director of Engineering Alice Jempsa, Vice Chair John Linder, Construction Manager Patty Campbell Chris Cervellone, Construction Supervisor John Collins Kathy Millea, Project Manager Norm Eckenrode Jean Tappan, Committee Secretary Beth Krom Patsy Marshall OTHERS PRESENT: Bob McGowan Thomas L. Woodruff, General Counsel Shirley McCracken, Board Chair Gerhardt Van Dreis Steve Anderson, Board Vice Chair Directors Absent: None (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Committee Chair Brian Donahue did not make a report. PDC Committee Minutes Page 2 September 18, 2003 (5) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson did not make a report. (6) REPORT OF THE DIRECTOR OF ENGINEERING Director of Engineering David Ludwin did not make a report. (7) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (8) ACTION ITEM a. PDC03-67 (i) Approve plans and specifications for Abandonment of Airbase Trunk Sewer-Watson Avenue, Contract No. 6-13-1, and College Avenue Pump Station Replacement Force Mains, Contract No. 7-23-1, on file at the office of the Board Secretary; (ii) Approve Addendum No. 1 to the plans and specifications; (iii) Receive and file bid tabulation; (iv) Receive and file Staff Report with attachments; (v) Receive and file bid protest submitted by Southern California Labor/Management Operating Engineers Contract Compliance; (vi) Receive and file Report and written materials, if any, from Southern California Underground Contractors, Inc. Motion: It was moved, seconded and duly carried to approve the recommended actions for items specified as 8.a.(i)through (vi). (vii) Verbal Report of Staff; David Ludwin described the project that was under consideration. (viii) Verbal Report of General Counsel; General Counsel Tom Woodruff related the recent events that resulted in Southern California Underground Contractors, Inc. ("SCUC) withdrawing its bid. (A copy of the correspondence is attached to the minutes.) He further indicated that the bid bond of SCUC would be released upon the Committee consenting to the bid withdrawal. There would also be no need for the Committee to make any finding re: whether SCUC was deemed to be a responsible contractor. PDC Committee Minutes Page 3 September 18, 2003 (ix) Oral presentation by Southern California Labor/Management Operating Engineers Contract Compliance; (x) Oral presentation by Southern California Underground Contractors, Inc. (xi) Response and comments by Staff; As a result of the bid withdrawal there were no appearances and no presentations; therefore, Items ix through xi were not considered. (xii) Discussion by Directors; and (xiii) Close discussion. Action It was moved, seconded and duly carried to: (1) Consent to the request of SCUC to withdraw its bid; and (2)Award the construction contract to Mike Prlich and Sons, the lowest, responsive, responsible bidder after the withdrawal of the SCUC bid, in an amount not to exceed $2,375,302. (9) CLOSED SESSION There was no closed session. (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY General Counsel Tom Woodruff complimented Kathy Millea for her contributions and assistance on this project. The background work that she performed was essential to the outcome. (11) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (13) FUTURE MEETINGS DATES The next Planning, Design, and Construction Committee Meeting is scheduled for Thursday, October 2, 2003 at 5 p.m. PDC Committee Minutes Page 4 September 18, 2003 (14) ADJOURNMENT The Chair declared the meeting adjourned at 5:20 p.m. Submitted by: 617: J960 Tappan VC Committee Secretary G:\wp.dta\agenda\PDC12003\Minutes\091803 draft PDC Minutes.doc I u,I : t ANDRADE & ASSQCIAT.ES A PROFESSIONAL LAw CORPORATION CONSTRUCTION LAWYERS RICHARD B.ANDRADEt JEFFERY CORPORATE CENTRE LvS VEGAS OFFIC_g 5510TRABUCO ROAD RONALD G.HOLBERT" IRVINE.CAUI=ORNIA 9262a5705 3753 HOWARO HUGHES PARKWAY BONNIE A.WHALEY TELEPHONE(949)553-1 95 1 SUITE 200 W.GREY ZIMMERMAN FACSIMILE(949)5530655 L AS VEGAS,NEVADA 89109 BRENT A.GRANADO E-MAIL: ANDRADE@AALAWS.COM (888)553-1 951 KEVIN D. BLANDt" NATALIA D.SMITH PLEASE REPLY TO September 18, 2003 IRVINE tJD/CAUFOANIA LICCNSM GENERAL CONTRAC rOA *JD/LJCENSED,N NLYADA h CAUFOANIA "JD/UCCNSCD IN COLDAADO 6 CAUKOAN%A VIA FACSINULE 714-835-7787 Joseph W. Forbath, Esq. WOODRUFF, SPRADLIN & SMART 701 South Parker Street, Ste. 8000 Orange, CA 92868-4760 Our Client Southern California Underground Contractors, Inc. Project Contract No. 6-13-1 and Contract No. 7-31-1 Re Protest of Findings of Non-Responsibility Dear Mr. Forbath: This letter will confirm that based upon our mutual agreement to resolve this matter, SoCal is withdrawing its bid for this project as well as withdrawing its protest of the award of this project As agreed, the OCSD will exonerate SoCal's bid bond and \viI1 return the original bond to this office, Sincerely, ANDRADE & AS OC TES By: --- RicharA B. Andrade Attorneys for Southern California Underground Contractors, Inc. RBA:Iam cc: SoCal G\DATA%SOLrrHERN CA UNDERGROUND-86037\0CSD(bid protesI)048kCork0CSD Ur 091203.doc ORANGE COUNTY SANITATION DISTRICT ° September 18, 2003 '+- VIA FACSIMILE AND FIRST-CLASS MAIL phone: ,714)962-2411 fax: (714)982-0356 Mr. George Frost Wv!w.ecaa.cum Southern California Underground Contractors, Inc. mailing address: Post Office Box 1747 .,.FCC S z 8127 . Brea, CA 92821 ountain Valley,CA .i92728-8127 ' Richard B. Andrade, Esq. ,treat address: Andrade &Associates 10844.EI31s Avenue .. Atiuhtaiinvalley,CA 5510 Trabuco Road 92708a018 Irvine, CA 92620-5705 • :.Member SUBJECT: Orange County Sanitation District's Planning, Design and Agencies�: .,.... Construction Committee („PDC") Meeting Regarding Award of =� Contract Nos. 6-13-1 and 7-23-1 -may`>`Citiea Brea As you are aware, the District staff has recommended awarding this project to the uens Park s`, :Gypress second lowest bidder on the basis that Southern California Underground `. „Fountairi`,Uailey Contractors, Inc. ("SCUC") is not a "responsible" bidder. We are aware that SCUC '`,� FuBerton '-'Garden Grove contest this recommendation and asserts that SCUC is the lowest responsible bidder -i ngtorr�Beecn and therefore entitled to be awarded the contract. Irvine. bra-,'•i PBime .' In an effort to resolve this dispute, the District and SCUC mutually agree: (1) that the Los„a rr,;ios ewport-Be District staff agrees to withdraw its recommendation and therefore have the Board of Nath• O;eng® Directors take no action on the recommendation other than to award the contract to !,canna the next lowest, responsive, responsible bidder, and (2) SCUC will withdraw its bid Senie'Ana es1 beech and will waive its right to protest the award of this contract. Stanton ile:Perk." District staff assures you that each and every contract award is looked at cra"Lnda independently by District staff and its Board of Directors. SCUC may submit bids to V�"`�`'' ` the District for future public works projects. If SCUC is found by the District to be the :aunty'ot''Orange %* lowest, responsive and responsible bidder on any future projects, SCUC will be aniteryDlstrlcis`'\. awarded the contract accordingly. Costs.Mess );i&y city ��, � " -Wa£er;Olstr'icta ' .. .�a�lanne:Rarrt:n David A. Ludwin, P.E. Director of Engineering DAL:mlg:gc ::ODMA\PCDOCS\DOCS\174490\1 c: Mr. Blake P. Anderson, General Manager n` = Thomas L. Woodruff, General Counsel r.) L "•i To maintain world-class leadership in wastewater and water resource management. DRAFT MINUTES OF PLANNING, DESIGN, AND CONSTRUCTION COMMITTEE MEETING Orange County Sanitation District Thursday, October 2, 2003, at 5 p.m. A meeting of the Planning, Design, and Construction Committee of the Orange County Sanitation District was held on Thursday, October 2, 2003, at 5 p.m., in the District's Administrative Office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: PDC COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Blake Anderson, General Manager Brian Donahue, Chair David Ludwin, Director of Engineering Alice Jempsa, Vice Chair John Linder, Construction Manager Patty Campbell Chris Cervellone, Construction Supervisor John Collins Jim Herberg, Engineering Manager Norm Eckenrode Matt Smith, Engineering Manager Beth Krom Jennifer Cabral, Public Information Specialist Patsy Marshall Jim Burror, Senior Engineer Bob McGowan Layne Baroldi, Legal and Regulatory Affairs Shirley McCracken, Board Chair Liaison Steve Anderson, Board Vice Chair Jean Tappan, Committee Secretary Directors Absent: OTHERS PRESENT: None Sonja Wassgren Ruth Roxburgh (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Committee Chair Brian Donahue did not make a report. r PDC Committee Minutes Page 2 October 2, 2003 (5) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson did not make a report. (6) REPORT OF THE DIRECTOR OF ENGINEERING Director of Engineering David Ludwin did not make a report. (7) REPORT OF GENERAL COUNSEL General Counsel was not present. (8) CONSENT CALENDAR (Items a-I) a. RECEIVE, FILE, AND APPROVE MINUTES OF PREVIOUS MEETING Receive, file, and approve draft minutes of the September 4, 2003 Regular meeting and the September 18, 2003 Adjourned meeting of the Planning, Design, and Construction Committee. b. CHANGE ORDER REPORTS Attached are the Monthly and Quarterly Change Order Reports and the Report of Construction Contracts with Potential Change Orders over Five Percent(5%). This is an information only item. Action on change orders that require PDC Committee or Board approval will be taken separately. There are five change orders this month for PDC Committee approval. C. PSA AND ADDENDA REPORT Attached is the PSA and Addenda Report. This is an information only item. Action on PSAs and Addenda that require PDC Committee or Board approval will be taken separately. There were no PSAs and no Addenda approved by the General Manager from August 22 through September 18, 2003. d. FACILITIES ENGINEERING CONSULTANT ACTIVITY REPORT Attached is the Facilities Engineering Consultant Activity Report. This is an information only item. e. SANTA ANA RIVER INTERCEPTOR RELOCATION AND PROTECTION STATUS REPORT Attached is the Santa Ana River Interceptor (SARI) Relocation and Protection Status Report. This is an information only item. PDC Committee Minutes Page 3 October 2, 2003 f. QUARTERLY GROUNDWATER REPLENISHMENT SYSTEM (GWRS) STATUS REPORT Attached is the Quarterly Groundwater Replenishment System Status Report. This is an information only item. g. PDC03-68 Recommend to the Board of Directors to ratify Change Order No. 9 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of $187,452, increasing the total contract amount to$71,142,093. h. PDC03-69 Recommend to the Board of Directors to ratify Change Order No. 3 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an additional of$44,293 and a time extension of one calendar day, increasing the total contract amount to $30,305,227. i. PDC03-70 Recommend to the Board of Directors to (1) Ratify Change Order No. 2 for Engineering Trailer Complex at Plant No. 1, Job No. J-90, with Oved Dagan Construction, authorizing an addition of$68,331, increasing the total contract amount to $1,797,149; and (2) Accept Job No. J-90 as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. j. PDC03-71 Ratify Change Order No. 1 to Short Term Ocean Outfall Bacteria Reduction,Job No. J-87, with J.F. Shea Construction, Inc., authorizing a deduction of$98,061 and a time extension of 20 calendar days, decreasing the total contract amount to $4,200,186. This Change Order is for PDC approval per Delegation of Authority by Board Resolution No. OCSD 99-23. k. PDC03-72 Recommend to the Board of Directors to approve Amendment No. 2 to the Professional Services Agreement with Black & Veatch Corporation for additional construction support services for Short Term Ocean Outfall Bacteria Reduction, Job No. J-87, for an additional amount of$54,447, increasing the total amount not to exceed $909,128. I. PDC03-73 Recommend to the Board of Directors to ratify Change Order No. 3 for Area Classification Study Implementation Plan, Plant Nos. 1 & 2, Job No. J-35-2, with J.F. Shea Construction, Inc., authorizing an addition of $269,345, increasing the total contract amount to $14,534,262. Motion: It was moved, seconded and duly carried to approve the recommended actions for items specified as 8(a) through (1) under Consent Calendar. PDC Committee Minutes Page 4 October 2, 2003 (9) INFORMATIONAL ITEMS (Items a-b) a. PDC03-74 Construction Outreach for the Capital Improvement Program Jennifer Cabral described the activities of the Communications Services Division in support of the capital improvement program. A pro-active approach will be taken prior to construction to notify residents, schools and businesses. A special school project is being developed to increase awareness of the safety issues around large construction projects. All time spent by the communications team on a construction project is charged to that project. A survey of the public will be done to see if there are other ways that the District could mitigate construction impacts. b. PDC03-75 Long-Range Biosolids Management Plan, Job No. J-40-7 Jim Burror provided an update on this plan. RFPs are being developed and should be available by mid-October. IWMA is considering a proposal for co- composting at Prima Descheca. Ruth Roxburgh of CH2M Hill lead a discussion on in-plant technologies and pilot testing. The goal is to improve the quality of the biosolids and reduce costs. The recommendation is to increase WAS and primary thickening, which may result in a savings of$217 million. Centrifuges would replace belt presses. Pilot testing will be done to verify the estimated savings. A decision will be required by the fall of 2004 to continue on schedule for implementing secondary treatment. Layne Baroldi discussed the end use for the product and meeting Class A biosolids requirements. Class A can be met using lime stabilization and composting. The goal is to produce less biosolids and optimize treatment costs. 10. ACTION ITEMS (Items a-d) a. PDC03-76 MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to (1) Ratify Change Order No. 1 to Drain System for North Pacific Coast Highway Force Main, Contract No. 5-56, with Ken Thompson, Inc., authorizing an addition of$124,300 and a time extension of 17 calendar days, increasing the total contract amount to $257,350; and (2)Accept Contract No. 5-56 as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. b. PDC03-77 Recommend to the Board of Directors to authorize the General Manager to execute a Professional Services Agreement to the recommended consultant for the design of the Activated Sludge Plant Rehabilitation, Job No. P1-82, for a total amount not to exceed $1,951,410. The directors determined that the action could be setting precedence and amended the motion. A special PDC Committee meeting may be called to consider this item if necessary. MOVED, SECONDED AND DULY CARRIED AS AMENDED TO: Recommend to the Board of Directors that the PDC Committee be PDC Committee Minutes Page 5 October 2, 2003 authorized to award a Professional Services Agreement to the recommended consultant for the design of the Activated Sludge Plant Rehabilitation, Job No. P1-82. C. PDC03-78 MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to approve Professional Services Agreement with Camp, Dresser& McKee providing for engineering services for Rehabilitation of Odor Control Facilities, Job No. J-71-8, for an amount not to exceed $3,197,522. d. PDC03-79 MOVED, SECONDED AND DULY CARRIED TO: (1) Approve a budget increase for an additional $415,040 for Gisler-Redhill Trunk Improvements Reach "A", Contract No. 7-36,for a total of$7,066,698; an additional $670,806 for Orange Trunk Improvements, Contract No. 7-39, for a total of $5,297,929; and an additional $3,076,488 for G isle r-Redhill/North Trunk Improvements, Contract No. 7-41, for a total of $14,987,780; and (2)Approve Addendum No. 1 to the Professional Services Agreement with AKM Consulting Engineers providing for additional engineering services for Gisler-Redhill Trunk Improvements Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; and Gisler- Redhill/North Trunk Improvements, Contract No. 7-41, for an additional amount of$58,320, increasing the total amount not to exceed $870,278. (10) CLOSED SESSION There was no closed session. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. PDC Committee Minutes Page 6 October 2, 2003 (14) FUTURE MEETINGS DATES The next Planning, Design, and Construction Committee Meeting is scheduled for Thursday, November 6, 2003 at 5 p.m. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:08 p.m. Submitted by: J rtappan D Committee Secretary G:\wp.dta\agenda\PDGQ003\Minutes\100203 PDC Minutes.doc PDC COMMITTEE Meeting Date To Bd.of Dir. 10/02/03 10/22/03 AGENDA REPORT Item Number Item Number PDC03-68 13 b Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Dean Fisher, Senior Engineer SUBJECT: PRIMARY CLARIFIERS 16-31 AND RELATED FACILITIES, JOB NO. P1-37 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 9 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of $187,452, increasing the total contract amount to $71,142,093. SUMMARY Background • Job Number P1-37, Primary Clarifiers 16-31 and Related Facilities, includes the construction of 16 new primary clarifiers with all support equipment, improvements to existing Primary Clarifiers 6-15, and improvements to Primary Clarifiers 1-5. • Brown and Caldwell prepared the plans and specifications and the contract was awarded to Margate Construction on October 24, 2001 . • This change order includes 10 items of additional work, and 3 items of deleted work. There are no errors and 4 omissions associated with this change order. Liquidated damages on this project are S3,000 per day and there are no bonus provisions. Contract Schedule Contract Start Date January 7, 2002 Original Contract Completion Date November 7, 2005 Total Number of Change Orders to Date 9 Current Contract Completion Date April 8, 2006 Actual Completion Date N/A Days Subject to Liquidated Damages 0 Page 1 Change Order Content Item Description Amount Days Type No. 1 Alternate Switch ear Manufacturer (47,590 0 Design Change 2 Power Cable Substitution 8,188 0 Design Change 3 Emergency Generator Control 4.317 0 Design Change 4 Hi-Bay Light Supports 5,273 0 Omission 5 Chemical Area Conduits 3,229 0 Omission 6 Misc. Mechanical Modifications 1,162 0 Design Change 7 Redwood Finger Baffles (1,248) 0 Design Change 8 Top Deck Conduit Encasement 89,074 0 Design Change 9 Riser Pipe Modification 3,337 0 Omission 10 Metering Pump Panel Location 12,782 0 Design Change 11 Gallery Piping Bypass 70,802 0 Omission 12 Cable Tray Bridge Modification 51,111 0 Omission 13 Foul Air Duct Utility Conflict 3,391 0 Changed Condition Total Change Order $187,452 0 Item 8 encases the top deck conduits into the concrete slab. This was requested by Operations to reduce tripping hazards and provide a clear walkway for rolling equipment needed for maintenance. Items 11 and 12 are related to construction phasing and construction sequencing. In some cases, electrical systems and utilities could not be installed due to demolition required for Phase 2 construction. Relocating facilities was needed to maintain operation of Phase 1 facilities during Phase 2 construction. Job Completion The project is 56 % complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on October 24, 2001 . Please refer to the attached Change Order Status Report for more information on previous change orders. PROJECT/CONTRACT COST SUMMARY Original Contract Price $ 70,366,000 Previously Authorized Changes $ 588,641 This Change $ 187,452 Change Orders to Date $ 7761093 Percentage Increase to Date 1 .10 % Amended Contract Price $ 71,142,093 Page 2 e Q f BUDGETIMPACT ® This item has been budgeted. (Line item: Section 8, CIP, P1-37) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION None. ALTERNATIVES No alternatives are proposed. CEQA FINDINGS This project was included in the Strategic Plan EIR that was certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order 4. Location and Photo Description of Change Order DF:ms GAntglobaMgenda Draft ReportsTDCT1-37 AR 090403.doc Page 3 W s BUDGET INFORMATION TABLE Primary Clarifiers No.16-31 and Related Facilities Job No.P1-37 ORIGINAL CURRENT PROPOSED PROPOSED FUNDS THIS PROPOSED ESTIMATED ESTIMATED PROJECT/PHASE AUTHORIZED PROJECT BUDGET REVISED AUTHORIZED AUTHORIZATION TOTAL EXPENDITURE TO EXPENDED BUDGET BUDGET INCREASE BUDGET TO DATE REQUEST AUTHORIZATION DATE TO DATE(%) Phase 1-Pro sct De- mint $ 77,000 S 77,ODO S 77,000 S 77,000 $ 76.974 I DO% Phase 2-Ptelminary Design S 315.000 S 315.0D0 S 315,000 S 315.000 S 315.019 100% Phase 3-Design S 4.542.000 S 4,542.ODO $ 4542000 $ 4,542.000 S 44542.832 100% Phase 4.Construction $ 77,3DOp83 $ 187.452 S 77,487,935 S 77,300,483 $ 187.452 S 77,487.935 $ 41,131.668 * 53% Phaso 5-Commissioning S 281.880 $ 281,880 S Phase 6-Closeout S 50.000 $ 50.000 $ Phase 7 Cone en S 5.994,637 $ 187,4521 $ 5.807.185 s PROJECT TOTAL S S 88.561.000 S S 8856t O0O S 82234.483 I S 187,452,S 82421.935 S 46.066.4 55�0 Nn�maursacte�csts PROJECT NET I S $ 88.561000 S $ 88561.000 S 82234p03 1$ 187.452 S 82421.935 S 46.066493 569. PSA/Contract Design PSA I q 5.205.904 S 5.205,904 11 S 5.205.904 S 5,205.904 1$ 4.510.864 87% Consvucaon Contract I S 7D.954.641 1$ 187462 S 71.142.093 11 S 70.954.647 S 187452 1$ 71,142.093 S 35.217,897 505; ' Note.Authorized Funds and Expenditures 10 Date in Phase 4 include Construction Administration and Inspection costs from pre,nous phasing prior to 7/1/03 CHANGE ORDER STATUS REPORT PRIMARY CLARIFIERS 16-31 AND RELATED FACILITIES JOB NO.P1-37 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED TIME ITEM DATE COST TO DATE INCREASE TIME TO DATE (DAYS) (DAYS) CONTRACT 6/23/1999 $ 70,366,000.00 $ 70,366,000.00 0.00 1400 1400 CO NO.1 12/19/2001 $ - $ 70,366,000.00 0.00 0 1400 CO NO.21 8/1/2002 $ 75,214.00 $ 70,441,214.00 0.11 49 1449 CO NO.3 10/21/2002 $ 48,736.00 $ 70,489,950.00 0.18 0 1449 CO NO.4 12/18/2002 $ 356.059.00 $ 70,846,009.00 0.68 82 1531 CO NO.5 2/26/2003 $ 33,527.00 $ 70,879,536.00 0.73 0 1531 CO NO.6 4/23/2003 $ 54,992.00 $ 70,934,528.00 0.81 21 1552 CO NO.7 6125l2003 $ 14.750.00 $ 70,949,278.00 0.83 1 0 1 1552 CO NO.8 8/27/2003 $ 5,363.00 $ 70,954,641.00 0.84 0 1552 CO NO.9 I 'Pending $ -: 197,452.130 $ 71,142,093.00 1.10 0 1552 Approved by PDC Committee per delegated authority by Board Resolution 99.23 Approved by General Manager per delagated authority by Board Resolution 99-23 Page 1 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction, Inc. C.O. No.: Nine 9 Date: October 22, 2003 Job: Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37 Consultant: Brown and Caldwell Amount of this Change Order (Add)(Oeduet) $187,452.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation,the following additions to or deductions from the contract price are hereby approved. ITEM 1 —ALTERNATE SWITCHGEAR MANUFACTURER This item is a Contractor's Value Engineering proposal for substitution of the specified switchgear manufacturer for equipment to be located in the Central Generation Facility. The change will allow 12kV Switchgear manufactured by PCI, an Original Equipment Manufacturer (OEM) for Toshiba, to be installed in lieu of the specified Toshiba switchgear. The warranty for the new equipment will be increased from one to three years. All other components and specifications regarding the switchgear product shall remain as specified. Specification Section 16700 allowed only Toshiba manufactured switchgear, in order to insure compatibility with the existing switchgear. The Contractor's value engineering proposal demonstrated compatibility with existing District equipment in terms of function, appearance, and reliability, at a significant cost savings. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements and in accordance with the Value Engineering clause approved in Change Order 1 of this project (Reference FCO-P137-104). CREDIT THIS CHANGE ORDER ITEM: $(47,590.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 2— POWER CABLE SUBSTITUTION This item provides a credit to provide standard power CableFast cables in lieu of the specified high power cables for PLC panels and MCC remote 1/0 panels throughout the project. These cables provide the wiring between PI-Cs and terminal blocks. It was determined that standard rated cables provide equivalent service at a lower cost. This change affects approximately 300 cables ranging in length from 3 feet to 12 feet, for a total of 2,000 feet of cable. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-107). CREDIT THIS CHANGE ORDER ITEM: $(8,188.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days i r Page 2 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction, Inc. C.O. No.: Nine 9 Date: October 22, 2003 Job: Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37 Consultant: Brown and Caldwell ITEM 3 — EMERGENCY GENERATOR CONTROL This item provides emergency power transfer control through a dedicated PLC in lieu of the process PLC as was specified. This change is necessary in order to comply with the latest District Standards for emergency power. For critical facilities, emergency generators are typically controlled by dedicated PLCs. This change improves system reliability by isolating the emergency generator form the process PLC. Process PLC's are subject to inadvertent changes, and are subject to power loss during an extended outage. Compensation provides for the additional PLC panel, design, and installation. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-108). ADDED COST THIS CHANGE ORDER ITEM: $4,317.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 4— HI-BAY LIGHT SUPPORTS This item modifies High-Bay lights in the existing Scum Gallery in order to avoid conflict with cable tray. The plans provided for replacement of the light fixtures and conduits in their existing location, but did not consider the proximity to new cable tray. Per the plans, light would be located directly above cable tray, creating shadows in the gallery, and possible heat damage to cables in the cable tray. As a solution, (16) lights will be lowered and suspended from the bottom of cable tray. To reduce potential heat impacts, (5) lights adjacent to lowered pipe rack will be reduced from 400 watts to 250 watts. To compensate for the reduced light, (2) wall mounted lights will be increased from 70w to 100w. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-111). ADDED COST THIS CHANGE ORDER ITEM: $5,273.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 5—ADDED CABLE AND CONDUIT This item adds approximately 70 feet of 1-inch PVC and PVC coated aluminum electrical conduit, and 320 feet of cable for equipment in the Chemical area in order to correct an omission in the plans. The cable and conduit were not shown correctly on the electrical drawings. These additions are necessary for operation of the chemical area equipment. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-112). ADDED COST THIS CHANGE ORDER ITEM: $3,229.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days a Page 3 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction, Inc. C.O. No.: Nine 9 Date: October 22, 2003 Job: Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37 Consultant: Brown and Caldwell ITEM 6— MISCELLANEOUS MECHANICAL MODIFICATIONS This item includes three miscellaneous modifications that were requested by staff. The first involves a material upgrade to the quick-connects couplings for the gallery utility station high pressure air connections. The Specifications require stainless steel for (9) stations located on the top deck, but do not require stainless steel for the (11) stations in the galleries. Operations staff expressed concern that the plated connections specified for the galleries would have a reduced service life in this more corrosive environment. The upgrade improves reliability, and eliminates future maintenance costs associated with replacing the couplings. The second item adds a 4"floor drain and piping in the chemical storage facility in order to improve drainage in the facility. This work eliminates a potential slip hazard in the area. The third item involves work associated with the relocation of an existing District owned metal storage shed. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137- 100, FCO-P137-110, FCO-P137-114). ADDED COST THIS CHANGE ORDER ITEM: $1,162.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 7— REDWOOD FINGER BAFFLES This item provides a credit to modify the specified redwood finger baffles. This modification of Detail B on Sheet M126 deletes (104) 6-inch x 6-inch finger baffles, and adds (52) 4-inch x 4-inch finger baffles. The finger baffles are located within the clarifier to evenly distribute the influent flow. This modification was mutually agreed upon by the Contractor and the District. The change improves the structural integrity of the baffles, at a lower cost. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-115). CREDIT THIS CHANGE ORDER ITEM: $(1,248.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Page 4of8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction, Inc. C.O. No.: Nine 9 Date: October 22, 2003 Job: Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37 Consultant: Brown and Caldwell ITEM 8—TOP DECK CONDUIT ENCASEMENT This item embeds electrical conduit into the concrete top deck of the clarifiers, and encases electrical conduit crossing influent channels at (16) locations on the top deck of Primary Clarifiers 16-31. This work includes encasing 3,000 feet of 1"and 2"conduit into the top deck concrete for cables feeding sludge collectors and motor operated gates. This also includes concrete, rebar, and PVC liner for the influent channel crossings. The original design provided that electrical conduits be installed directly on the top deck. These changes are needed in order to reduce tripping hazards and to improve the access of rolling equipment such as carts and portable cranes. Compensation provides for the labor required to embed 1-inch, and 2-inch conduit within the top deck slab, and for additional concrete forming at the influent channel crossings. Costs for this change were minimized by changing the specified conduit material from ridged aluminum PVC coated to PVC conduit. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-117). ADDED COST THIS CHANGE ORDER ITEM: $89,074.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 9— RISER PIPE MODIFICATION This item modifies the PSC (Primary Scum) riser piping detail shown on Sections 1 and 2 on Sheet M128 in order to avoid a conflict with existing hatch structures which are not shown on the plans. This occurs at the Basins 17-23 and the Basins 16-22 scum pump assemblies. For each assembly, this change provides (2) 8-inch 11.25-degree bends, and shortens the length of 4-inch GLDI piping connected to the riser. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-118). ADDED COST THIS CHANGE ORDER ITEM: $3,337.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days c Page 5 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction, Inc. C.O. No.: Nine 9 Date: October 22, 2003 Job: Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37 Consultant: Brown and Caldwell ITEM 10— METERING PUMP PANEL LOCATION This item moves the specified location of Ferric Chloride metering pump equipment outside of the ferric chloride storage containment area. This change adds approximately 98 feet of 1-inch and 2-inch PVC coated aluminum conduit, and 1,800 feet of cable. As specified, the ferric chloride metering pump VSD panels (11 HVSD780 and 11 HVSD781) and pullboxes 8PB-11 and 8PB-12 were located within the ferric chloride storage tank containment area. In the event of a significant chemical spill, the panels could be damaged and would be difficult to access by Operations. Moving the equipment out of the containment area avoids potential equipment safety and worker safety problems and was requested by Staff. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-119). ADDED COST THIS CHANGE ORDER ITEM: $12,782.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 11 —GALLERY PIPING BYPASS This item adds bypass piping around the intersection of the PC 6-15 main gallery and scum galleries to maintain utility service to Primary Clarifiers 6-31 during construction of Phase 2 improvements in which a large part of the existing gallery intersection will be demolished. At the south-east corner of the gallery, a concrete pipe corridor will be constructed to route (9) pipe services around work in the intersection. This involves structural concrete, T-Lock PVC liner, and mechanical piping. A temporary bypass will be constructed across the main gallery with 40 feet of 4-inch steel pipe, 180 feet of 6-inch pipe, and 320 feet of 12-inch pipe. Also, (2) 10-inch agitation air headers (560 feet) will be relocated from the existing main gallery to the top deck and later reinstalled on pipe supports adjacent to the new foul air piping. This work was an omission to the plans. Contract design piping was changed to the greatest extent possible through a cooperative effort with the Contractor to accommodate operations during the phasing of the project and reduce the amount of temporary piping. This reduced the potential additional cost for temporary bypass piping. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-120). ADDED COST THIS CHANGE ORDER ITEM: $70,802.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days i Page 6 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction, Inc. C.O. No.: Nine 9 Date: October 22, 2003 Job: Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37 Consultant: Brown and Caldwell ITEM 12 —CABLE-TRAY BRIDGE MODIFICATIONS This item modifies the specified exterior cable tray and conduit system. The specified cable tray "bridge" is an overhead support carrying all of the needed electrical conduits and cable trays for wiring between the east and west sides of Primary Clarifiers 6-31. This bridge was necessary since the centerfeed channel limits the amount of conduit and cable tray that can pass through the main gallery. As specified in the plans, the bridge would conflict with Phase 2 demolition areas. Several options were considered, and relocating the bridge was the most cost and time effective solution. This work includes changing the bridge orientation, and relocating conduits to move bridge supports and conduits out of the demolition area. Costs for this item include 1,800 feet of cable, additional raceway, conduit bend fittings, and structural steel for the bridge supports. This item was discovered prior to fabrication and does not include rework. The costs associated with this Change Order item were negotiated with the Contractor pursuant to Section 48 (B) 1 of the General Requirements (Reference FCO-P137-122). ADDED COST THIS CHANGE ORDER ITEM: $51,111.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 13— FOUL AIR DUCT UTILITY CONFLICT This item compensates the Contractor for additional labor required to avoid damage to unknown existing underground utilities while excavating for the specified 12" High Density Polyethylene (HDPE) foul air duct. The subject duct runs southerly from the south east corner of Primary Clarifiers 6-31 to the Primary Effluent Distribution Box on Fuentes Road. During excavation, the Contractor employed additional forces to locate and hand-dig around existing unknown underground utilities which were encountered. The work was accomplished on contractor's force account pursuant to Section 48 (B) 2 of the General Requirements (Reference FCO-P137-079). ADDED COST THIS CHANGE ORDER ITEM: $3,391.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days TOTAL ADDED COST THIS CHANGE ORDER: $187,452.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days The additional work contained in this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that no extension of time to perform the work is required for this Change Order. District and Contractor agree that the added cost described above constitutes full and equitable consideration for all the impacts incurred by the Contractor, and no other direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approved by this Change Order. e Page 7 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction, Inc. C.O. No.: Nine 9 Date: October 22, 2003 Job: Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37 Consultant: Brown and Caldwell SUMMARY OF CONTRACT TIME Original Contract Date: January 7, 2002 Original Contract Time: 1,400 Days Original Completion Date: November 7,2005 Time Extension this C.O.: 0 Days Total Contract Time Extension: 152 Days Revised Contract Time: 1,552 Days Revised Final Completion Due Date: April 8, 2006 Time Subject to Liquidated Damages: N/A Actual Final Completion Date: N/A Original Contract Price $ 70,366,000.00 Prev. Authorized Changes $ 588,641.00 This Change (Add) (Deduct) $ 187,452.00 Amended Contract Price $ 71,142,093.00 I . 1 Page 8 of 8 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Margate Construction, Inc. C.O. No.: Nine 9 Date: October 22, 2003 Job: Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37 Consultant: Brown and Caldwell Board Authorization Date: October 22, 2003 ORANGE COUNTY SANITATION DISTRICT Recommended by: Construction Manager Date Approved by: Director of Engineering Date Accepted by: MARGATE CONSTRUCTION Contractor Date EDMS/003752699 BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 10/2/03 10/22/03 AGENDA REPORT Item Number Item Number PDC03-69 13(c Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Larry Rein, Project Manager SUBJECT: BUSHARD TRUNK SEWER REHABILITATION, JOB NO. 1-2-4 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 3 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of $44,293 and a time extension of one calendar day, increasing the total contract amount to S30,305,227. SUMMARY Background • Job No. 1-2-4, Bushard Trunk Sewer Rehabilitation, includes the installation of 21 .600 linear feet (just over four miles) of 108-inch reinforced concrete pipe, manholes, junction structures and miscellaneous utility relocations. • Boyle Engineering Corporation prepared the plans and specifications, and the contract was awarded to Steve P. Rados. Inc. on June 26, 2002. • Change Order No. 3 includes five items of added work and one item of contract time extension. There are no errors and omissions associated with this change order. Liquidated damages on this contract are $2,000 per calendar day and the bonus provisions are $750 per calendar day. Contract Schedule Contract Start Date September 16. 2002 Original Contract Completion Date March 18, 2004 Total Number of Change Orders to Date 3 Current Contract Completion Date March 21 , 2004 Actual Completion Date N/A Days Subject to Liquidated Damages N/A Revised- 810 98 Page 1 Change Order No. 1 Content r Item No. Description Amount Days Type 1 Additional Signs $ 1,319 0 Design Change 2 Flowmeters $ 6,227 0 Design Change 3 Pipe Joint Investigation $ 12,472 0 Design Change 4 Time Extension $ 0 1 Other 5 Air Lines $ 7,096 0 Changed Condition 6 Manhole Modifications $ 17,179 0 Changed Condition Total — Change Order No. 3 $ 44,293 j 1 Items 5 and 6 involve potential time extensions to the contract. The impact to the project could not be determined at this time. If necessary, justified contract time extensions for these items will be included in a future Change Order. Job Completion • The contract is now 20% complete. PRIOR COMMITTEE/BOARD ACITONS The contract was awarded by the Board of Directors on June 26, 2002. Please refer to the attached Change Order Status Report for information on all previous change orders. PROJECT/CONTRACT COST SUMMARY Original Contract Price $ 30,003,210 Previously Authorized Changes $ 257,724 This Change Order (CO No. 3, Add) $ 44,293 Change Orders to Date $ 302,017 Percent Increase to Date 1.010% Amended Contract Price $ 30,305,227 BUDGETIMPACT ® This item has been budgeted. (Line item: FY 03/04, Section 8, Page 43, Capital Improvement Program, Collections Facilities, Bushard Trunk Sewer Rehabilitation, Job 1-2-4) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) Unused funds in Phase 4 ($2,389,307) and Phase 5 ($340,000) are being moved to Phase 1 ($74,000), Phase 2 (S9,200), and Phase 3 ($2,690,400) to correctly account for design costs incurred prior to FY 2003/2004. Phase 7 Contingency Funds are being reallocated to Phase 4 to provide funds ($44,293) for this change order. There is no request for a budget increase. Revised: 8/10/98 Page 2 c ADDITIONAL INFORMATION None ALTERNATIVES None CEQA FINDINGS This project was included in the 1999 Strategic Plan Program EIR certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. Additional CEQA documentation for the project was included in Addendum No. 3 to the EIR approved on December 19, 2001. This Addendum will not change CEQA findings. ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order 4. Location and Photo Description of Change Order MB:TH:lc WntglobaMgenda Draft Reports\PDC\I24 AR CO#3100203.doc Revised: 8/10/98 Page 3 BUDGET INFORMATION TABLE BUSHARD TRUNK SEWER REHABILITATION CONTRACT NO.1-2-4.CO#3 ORIGINAL CURRENT BUDGET PROPOSED PROPOSED FUNDS THIS PROPOSEDTOTAL ESTIMATED DROJECT; PROJECT PHASE AUTHORIZED PROJECT REVISED AUTHORIZED TO AUTHORIZATION EXPENDITURE BUDGET BUDGET INCREASE BUDGET DATE REOUEST AUTHORIZATION TO DATE DECREASE Phase 1-Proleal Development $ 7.800 $ 74,000 $ 74,000 74,000 $ 74.000 f 73,669 Phase 2-Prol—racy Des . S 9200 S 9.2D01 9.200 $ 9200 S 9.147 Phase 3-Des n s l o$1 724 S - S 2 690 400 $ 29690.400 S 2.690.400 $ 2.690.400 $ 2.196.653 Phase 4•Con51nc1— S 24 190.OS1 S 36.230.724 $ 12,389 3071 S 33,841 417 362304724 $ 2.389.3071 S 33.841.417 f 7.314.634 Phase 5- Commisswn $ - $ 390,000 S 340.000 $ 50.000 S 390,000 $ 340.D00 S 50.000 Phase 6-CI -Out s - $ 30000 $ 30,000 S 30.000 $ 30.000 Phase 7-Conungency $ 7.548.924 S 2.742.276 $ 44.293 S 246971983 $ PROJECT TOTAL S 32,8034501 S 39.393.000 S S 39.393.ODO 36650.724 $ 44293 $ 36,695.017 E 9.624.103 Reimbursable Coct; PROJECT NET S 32.8D3.501 S 39.393000 f S 39.393.OD0 I I S 36,6504724 1$ 44293 $ 36,695,017 1$ 9,624.103 PSA/Contract Desi n PSA $ 269.900 S 1.754.511 $ $ 1754.511 11 S 1.754,511 1 S -IS 1.754,511 1 S 1,319756 Construction Contract IS 21 011.000 I S 30.260.934 1$ 44.293 S 30.305.227 11$ 30260.934 1$ 44293 S 30.305227 1 S 69413.880 Note: Phase 4 and 5 funds have been allocated to Phases 1.2,and 3 to Correctly account for costs incurred prior to FY 03/04 "Note: Authorized Funds and Expenditures to Date in Phase 4 include Construction Administration and Inspection costs from previous phasing prior to 7/1103 CHANGE ORDER STATUS REPORT BUSHARD TRUNK SEWER REHABILITATION JOB NO.1-2-4 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED TIME ITEM TIME TO DATE DATE COST TO DATE INCREASE (DAYS) (DAYS) CONTRACT Sept.16,02 $30,003,210 $30.003,210 550 550 CO NO.1' April 23,03 $150,000 $30,153,210 0.50% 0 550 CO NO.2 June 25.03 $107,724 $30260,934 0.86% 2 552 ONt7 3 x-r?817i}H1 $94 93 `„$303Ci5t ., .i101 fi� mu �� T:�� 'Approved by PDC Committee per delegated authority by Board Resolution 99-23 • Page 1 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Steve P. Rados, Inc. C.O. No.: Three 3 Date: October 22, 2003 Job: Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4 Consultant: Boyle Engineering Corporation Amount of this Change Order(Add)(Oedust) $44,293.00 In accordance with contract provisions,the following changes in the contract and/or contract work are hereby authorized and as compensation,the following additions to or deductions from the contract price are hereby approved. ITEM 1 —ADDITIONAL SIGNS This item is for labor, material, and equipment required to procure and place additional information signs in the vicinity of the Plant No. 2 main entrance. The main entrance had to be closed for contract pipe installation work. The Bushard gate became the temporary main entrance. District staff requested additional signs not required in the contract for safety and convenience of the people entering the plant. The work consisted of sign procurement and installation. This item was negotiated with the Contractor pursuant to Section 46 of the General Requirements. (Reference FCO 124-3) ADDED COST THIS CHANGE ORDER ITEM: $ 1,319.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 2—FLOWMETERS This item is for the installation of flow meters at all dewatering discharge points. Per contract the Contractor may discharge dewatering effluent into the sewer system, but is not required to meter the flows. Since dewatering effluent adds to the total incoming plant flow, District Plant Operations required the metering of dewatering flows for accounting purposes. The extra work consisted of acquiring flow meters and fittings, and installation. This item was negotiated with the Contractor pursuant to Section 46 of the General Requirements. (Reference FCO 124-17) ADDED COST THIS CHANGE ORDER ITEM: $ 6,227.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar.Days ITEM 3— PIPE JOINT INVESTIGATION This item is for labor, material, and equipment required for installation of alternate pipe bedding materials and the purchase of measurement devices for 108-inch diameter pipe joints. When the installation of the 108-inch pipe started, some of the pipe joints did not pass field tests and exhibited bell cracking. As part of an investigation of the joints, District staff required the Contractor to use base material instead of the contract-required crushed rock for pipe bedding. Additionally, the District acquired joint measurement devices for accurate inspection of the joint dimensions. The extra work consisted of materials purchase and delivery, and installation and removal of bedding materials inside Page 2 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Steve P. Rados, Inc. C.O. No.: Three 3 Date: October 22, 2003 Job: Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4 Consultant: Boyle Engineering Corporation the trench. This item was negotiated with the Contractor pursuant to Section 46 of the General Requirements. (Reference FCO 124-18, 20) ADDED COST THIS CHANGE ORDER ITEM: $ 12,472.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 4—TIME EXTENSION FOR INCLEMENT WEATHER Item No. 7 of the Special Provisions of the Bid Documents includes eight calendar days of inclement weather for the time of final completion. There have been 11 inclement weather days since the start of this contract. Two of the inclement weather days have been granted as an extension of time in prior Change Order No. 2. Pursuant to Section 54 of the General Conditions, an extension of time for completion of 1 calendar day is granted to the Contractor. ADDED COST THIS CHANGE ORDER ITEM: $ 0.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 1 Calendar Day ITEM 5—AIR LINES This item is for labor, material, and equipment required to install three 12-inch air lines instead of two 16-inch lines in the Atlanta/Bushard intersection between sewer stations 93+56 and 95+13. The smaller air lines had to be installed through existing utilities which were found at higher elevations and with less clearance between them than shown on the drawings. The new air lines also had to be encased because they were closer to the road surface than shown on the drawings. The extra work consisted of procurement and installation of air lines, and slurry encasement. Credit for contract work is reflected in the extra cost. The Contractor has reserved its right to submit a time impact analysis for this item at a later time to extend the completion date of the contract. Staff and Contractor mutually agreed to analyze all time impacts sequentially after the project re-sequencing time impact analysis has been approved. This item was negotiated with the Contractor pursuant to Section 46 of the General Requirements. (Reference FCO 124-23) ADDED COST THIS CHANGE ORDER ITEM: $7,096.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days 4 Page 3 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Steve P. Rados, Inc. C.O. No.: Three 3 Date: October 22, 2003 Job: Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4 Consultant: Boyle Engineering Corporation ITEM 6—MANHOLE MODIFICATIONS This item is for the first part of Field Change Order(FCO) No. 6, which covers labor, material, and equipment required to modify and rehabilitate manholes at Cape May City Sewer Stations 10+00 and 11+99, and Miller Holder Sewer Station 24+28. The Cape May proposed manholes had to be modified to accommodate existing sewer invert elevations different than shown on the drawings. For this work the Contractor spent additional time excavating and shoring around an existing undisclosed gas line. The extra work consisted of excavating, shoring, and concrete work. The second part of this FCO, rehabilitation of the existing Miller Holder manhole, will be accomplished at a later time and be paid for in a future change order. The Contractor has reserved its right to submit a time impact analysis for this item at a later time to extend the completion date of the contract. Staff and Contractor mutually agreed to analyze all time impacts sequentially after the project re-sequencing time impact analysis has been approved. This item was negotiated with the Contractor pursuant to Section 46 of the General Requirements. (Reference FCO 124-6) ADDED COST THIS CHANGE ORDER ITEM: $ 17,179.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days TOTAL ADDED COSTS THIS CHANGE ORDER: $ 44,293.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 1 Calendar Day D Page 4 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Steve P. Rados, Inc. C.O. No.: Three 3 Date: October 22, 2003 Job: Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4 Consultant: Boyle Engineering Corporation The additional work contained within this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that a 1-day extension of time to perform the work is required for this Change Order, and no direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: September 16, 2002 Original Contract Time: 550 Calendar Days Original Completion Date: March 18, 2004 Time Extension this C.O.: 1 Calendar Day Total Contract Time Extension: 3 Calendar Days Revised Contract Time: 553 Calendar Days Revised Final Completion Due Date: March 21, 2004 Time Subject to Liquidated Damages: N/A Actual Final Completion Date: N/A Original Contract Price $ 30,003,210.00 Prev. Authorized Changes $ 257,724.00 This Change (Add) (Deduct) $ 44,293.00 Amended Contract Price $ 30,305,227.00 Page 5 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Steve P. Rados, Inc. C.O. No.: Three 3 Date: October 22, 2003 Job: Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4 Consultant: Boyle Engineering Corporation Board Authorization Date: October 22, 2003 ORANGE COUNTY SANITATION DISTRICT Recommended by: John Linder, Engineering and Construction Manager Date Approved by: David Ludwin P.E., Director of Engineering Date Accepted by: Steve P. Rados, Inc. Contractor Date EDMS-003752729 r 'I PDC COMMITTEE Meeting Date To Bd.of Dir. R 10/02/2003 10/22/2003 AGENDA REPORT Item Number Item Number PDC03-70 13 d Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: John Falkenstein, Engineer SUBJECT: ENGINEERING TRAILER COMPLEX AT PLANT NO. 1 , JOB NO. J-90 GENERAL MANAGER'S RECOMMENDATION (1) Ratify Change Order No. 2 for Engineering Trailer Complex at Plant No. 1 , Job No. J-90, with Oved Dagan Construction, authorizing an addition of S68,331 , increasing the total contract amount to $1 ,797,149; and (2) Accept Job No. J-90 as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. SUMMARY Background • This project constructed a new temporary trailer office complex to relocate 75 Engineering and Construction Management and Integrated Program Management Consultants (IPMC) Staff to accommodate the needs of the newly structured Engineering Department and the execution of the CIP. The project is located in the southwest corner of Orange County Sanitation District (OCSD) property at Ward Street and Garfield Avenue. • The plans and specifications were prepared by Tetra Tech, Inc. and the contract was awarded to Oved Dagan Construction on August 27, 2002. • Change Order No. 2 includes five items of added work. There are no errors and omissions associated with this change order. Liquidated damages on this contract are $1,000 per day and there are no bonus provisions. Contract Schedule Contract Start Date October 16, 2002 Original Contract Completion Date March 14, 2003 Total Number of Change Orders to Date 2 Current Contract Completion Date June 10, 2003 Actual Completion Date June 10, 2003 Days Subject to Liquidated Damages N/A Page 1 V Change Order No. 2 Content Item Description Amount Days Type No. 1 Site Electrical Modifications $32,012 0 Design Change 2 Office Trailer Modifications 12,023 0 Design Change 3 Gate Security and Control Additions 16,860 0 Design Change 4 Electrical and Data for Room 80 5,300 0 Design Change 5 Access Ramp Coating 2,136 0 Design Change Total — Change Order No. 2 $68,331 0 Item 1 provided for electrical duct banks and cabling for connection to the District 12KV Electrical Service Center at the south end of Plant No. 1. The original electrical connection was going to be on Ward Street, west of the new office trailers. This change was a result of a study, completed after the bid opening, which determined that this change would be cost effective over the life of the office trailers and would be a more reliable power source. Please see the attached change order for more information. Job Completion This project is 100% complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the General Manager on August 27, 2002. Please refer to the attached Change Order Status Report for information on all previous change orders. PROJECT/CONTRACT COST SUMMARY Original Contract Price $ 1 ,659,000 Previously Authorized Changes $ 69,818 This Change $ 68,331 Change Orders to Date $ 138,149 Percentage Increase to Date 8.33% Final Contract Price $ 1,797,149 BUDGET IMPACT ® This item has been budgeted. (Line Item: Section 8- Page 131) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) Page 2 a 9 ADDITIONAL INFORMATION None ALTERNATIVES None CEQA FINDINGS This project is categorically exempt from CEQA requirements ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order 4. Location and Photo Description of Change Order JBF:lc WntglobaMgenda Draft Reports\PDC1J-90 AR 100203 CO#2 and COA.doc Page 3 P BUDGET INFORMATION TABLE ENGINEERING TRAILER COMPLEX AT PLANT NO.1 JOB NO.J-90 E ? s r } t�U{A al z a :. Eg Es'al`iaa,aau � t2-•off�' > OR14 = £ gOURR6N? lf5ffi P�tOPO>;Ep' iE Sin$ + . r3asxC arc 3i8UD6E7'%I" % 6tJ6tlF:T"a� ; El' n'°a z s m11 Lr;r a x` hf soy r1E � Phase 1-Prfed Dave em $ 12.000 $ 21.600 E 21.600 S 21.600 S 21.600 $ 21.600 Phase 2-Pmhminwv Design $ 5.000 S 7.700 Is 7.700 Vic: S 7.700 $ $ 7.700 S 7.700 Phase 3-Design S 46.000 $ 69,600 S 69.500 N $ 69.5001 $ 69.500 $ 69,500 f Phase 4-Constntotioa S 1.712.000 S 1.765,818 $ 68,331 $ 14834+149 S 1,765.818 S 68.331 f 1.834,149 E 1,834,149 Phase 5.Commissionln E 40.000 $ 404000 E 40000 $ 40.000 S 40.000 S 40.000 Phase 6-Close-Out Is 20.000 IS 20.000 S 20,000 -''', S 20.000 S 20.000 S 20.000 Phase 7- ingoncyf 172.000 1 E 81.382 1 $ 68.331 E t 3.051 $ 00 PROJECT TOTAL S 2. 6.000 1$ 2.0%.000 1$ f 2.008.000 `.°i S 1.924,616 S 68.337 S 1.992.949 Reimbursable Costs PROJECT NET S 2, 6.000 $ 2.006,000 $ - S 2,006,000 % $00 1,924,618 S 68.331 1$ 1,992.949 S 2.006,000 PSAIContract bn PA S 24.924 E 44,3iW S - S 44.384 f 44.31M S S 44.384 $ m nlctwn Comp S 1.659.000 S 1.728.818 S 68.331 S 1.797.149 !�" S 1.728.818 S 68.331 S 1.797.149 S 1.797,149 a i CHANGE ORDER STATUS REPORT Engineering Trailer Complex at Plant No.1 Job No.J-90 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED ITEM DATE COST TO DATE INCREASE TIME TIME TO DATE (CUMULATIVE) (DAYS) (DAYS) CONTRACT 10/16/2002 $ 1,659,000.00 $ 1,659,000.00 0.00% 150 150 CO NO.1'1 8/26/2003 1$ 69,818.00 $ 1,728,818.00 4.21% 88 238 COIVO � �,rPending $ 58,3310Q °$ jt797:14900 t5`, Approval by General Manager per Delegated Authority By Board Resolution 99-23 Page 1 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Oved Dagan Construction C.O. No.: Two 2 Date: October 22, 2003 Job: Engineering Trailer Complex at Plant No. 1, Job No. J-90 Consultant: Tetra Tech, Inc. Amount of this Change Order (Add)(Pedwst) $68,331.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation therefor,the following additions to or deductions from the contract price are hereby approved. ITEM 1 —SITE ELECTRICAL ADDITIONS The Contractor was directed to provide additions to the 12KV site electrical power system at the SCE 12KV Service Center. The work included excavation and backfill, installation of 2 District furnished 6'x6'x6' concrete pull boxes, furnishing and installing 520 linear feet of 5" PVC electrical conduit, 5" PVC fittings, 900 linear feet of#4 reinforcing bars, 48 cubic yards of concrete encasement, 4 ground rods and 14 fiberglass cable racks. At the beginning of the design phase, District Electrical Engineering staff advised the Design Consultant that the new Engineering Trailer complex will be connected to an existing SCE 12KV service in Ward Street. Upon completion of the design phase and after the project had bid, District Electrical Engineering staff determined that it would be more cost effective to provide electrical service utilizing the Plant 1 Cogeneration Facility and SCE 12KV Service Center on Garfield Avenue. As a result, the electrical site plans for Job No. J-90 required modifications since it did not show connection details for the new electrical service at the SCE 12KV Service Center. District Electrical Engineering staff prepared a new plan adding the two pull boxes and two 12KV ductbanks to facilitate future plant expansion into the service center and provide a connection location for the new Engineering Trailer Complex. The new Trailer Complex is scheduled to be occupied for several years and the decision to use District supplied energy is a cost effective methods to reduce overall future costs to the District. This additional work was negotiated with the Contractor pursuant to Section 43 (B) 1) of the General Requirements, Division 01. (Reference PCH 2; FCO No. 2) ADDED COST THIS CHANGE ORDER ITEM: $32,012.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar-Days Page 2 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Oved Dagan Construction C.O. No.: Two 2 Date: October 22, 2003 Job: Engineering Trailer Complex at Plant No. 1, Job No. J-90 Consultant: Tetra Tech, Inc. ITEM 2—OFFICE TRAILER MODIFICATIONS The Contractor was directed to fumish and install the following modifications to the new Engineering Trailer Complex. a. Furnish and install new kitchen island to add storage space in the new kitchen $1,700 b. Add 5 solar skylights to bathrooms and shower room to provide daylight illumination 1,000 c. Add new door to reproduction room to provide additional room access 300 d. Add 2 new duplex outlets for water cooler and additional refrigerator in the kitchen 500 e. Add 14'x22' patio cover addition adjacent to the kitchen for weather protection 2,500 f. Run roof HVAC condensation lines to sewer—required by the City of Fountain Valley 5,423 g. Add three exterior lighting fixtures to provide additional patio lighting 600 The above items were not included in the contract and were design changes recommended by District staff. This additional work was negotiated with the Contractor pursuant to Section 43(B) 1) of the General Requirements, Division 01. (Reference FCO No. 6) ADDED COST THIS CHANGE ORDER ITEM: $12,023.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 3—WEST GARFIELD GATE SECURITY AND CONTROL The Contractor was directed to fumish and install new gate security and control equipment for the existing sliding vehicle gate located off Garfield Avenue, 500 feet east of Ward Street. The work includes furnishing and installation of the following: a. Casi-Rusco card reader to match other existing access equipment b. Aiphone intercom system c. Card reader stand d. New electric gate operator and controls e. 24"x30" NEMA 4X control cabinet f. Exit traffic loops g. 350 LF 1" and 1/2" conduit h. 2,000 LF shielded control cable i. Installation of security camera and light 4 Page 3 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.Q. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Oved Dagan Construction C.O. No.: Two 2 Date: October 22, 2003 Job: Engineering Trailer Complex at Plant No. 1, Job No. J-90 Consultant: Tetra Tech, Inc. The above items were not included in the contract. These design changes were recommended by District Security Committee to provide secured vehicle access for the new Engineering Trailer Complex. This additional work was negotiated with the Contractor pursuant to Section 43(B) 1) of the General Requirements, Division 01. (Reference PCH No. 3a; FCO No. 7) ADDED COST THIS CHANGE ORDER ITEM: $16,860.00.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 4— ROOM 80 ELECTRICAL AND DATA ADDITION The Contractor was directed to furnish and install 6 new 120V electrical outlets and 6 new CAT 5 fourplex data outlets in room 80 of the new Engineering Trailer Complex at Plant 1. The work included labor and materials to add one additional 120V circuit back to the exterior power panel and routing data cables back to the patch panel in the new trailer IT room. Room 80 was originally designed to be used for records storage and no electrical and data outlets were installed in this room. Engineering and Construction Management directed staff to convert the room into 4 office spaces. This change required electrical and data outlets for office equipment and computers. This additional work was negotiated with the Contractor pursuant to Section 43(B) 1) of the General Requirements, Division 01. (Reference FCO No. 8) ADDED COST THIS CHANGE ORDER ITEM: $5,300.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 5—HANDICAP ACCESS RAMP COATING The Contractor was directed to use a polyurethane coating on two new handicap access ramps at the new Engineering Trailer Complex at Plant 1. Coating of the ramps was not specified in the original contract. The polyurethane coating will prevent premature deterioration of the plywood ramps and eliminate maintenance. This additional work was negotiated with the Contractor pursuant to Section 43(B) 1) of the General Requirements, Division 01. (Reference FCO No. 9) ADDED COST THIS CHANGE ORDER ITEM: $2,136.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days TOTAL COSTS THIS CHANGE ORDER: $68,331.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days p Page 4 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Oved Dagan Construction C.O. No.: Two 2 Date: October 22, 2003 Job: Engineering Trailer Complex at Plant No. 1, Job No. J-90 Consultant: Tetra Tech, Inc. The additional work contained within this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that no extension of time to perform the work is required for this Change Order, and that no direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: October 16, 2002 Original Contract Time: 150 Calendar Days Original Completion Date: March 14, 2003 Time Extension this C.O.: 0 Calendar Days Total Contract Time Extension: 88 Calendar Days Revised Contract Time: 238 Calendar Days Revised Completion Date: June 10, 2003 Time Subject to Liquidated Damages: Not Applicable Actual Final Completion Date: June 10, 2003 Original Contract Price $ 1,659,000.00 Prev. Authorized Changes $ 69,818.00 This Change (Add) (Oedu $ 68,331.00 Amended Contract Price $ 1,797,149.00 Page 5 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Oved Dagan Construction C.O. No.: Two 2 Date: October 22, 2003 Job: Engineering Trailer Complex at Plant No. 1,Job No. J-90 Consultant: Tetra Tech, Inc. Board of Directors Authorization Date: October 22, 2003 ORANGE COUNTY SANITATION DISTRICT Submitted by: John Linder, P.E. Date Construction Manager Approved by: David A. Ludwin, P.E. Date Director of Engineering Accepted by: OVED DAGAN CONSTRUCTION Contractor Date PDC COMMITTEE Meeting Date To Bd.of Dir. 10/2/03 10/22/03 i AGENDA REPORT item Number item Number PDC03-72 13 e Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Umesh Murthy, Engineer SUBJECT: SHORT TERM OCEAN OUTFALL BACTERIA REDUCTION, JOB NO. J-87 GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 2 to the Professional Services Agreement with Black & Veatch Corporation for additional construction support services for Short Term Ocean Outfall Bacteria Reduction, Job No. J-87, for an additional amount of $54,447, increasing the total amount not to exceed $909,128. SUMMARY • Job No. J-87 provides for new Chemical Feed Facilities necessary to provide disinfection of the plant effluent at Plant Nos. 1 and 2. This project is required to comply with the National Pollution Discharge Elimination System (NPDES) Ocean Discharge Permit. • Black & Veatch Corporation prepared the plans and specifications and the contract was awarded to J. F. Shea Construction Inc. on December 18, 2002. Construction of this project is expected to be completed by November 2003. • Additional construction support services are necessary to complete Job. No. J-87. This work includes review of additional shop drawings, requests for information, preparation of record drawings, and assistance in commissioning and initial operation of the new facilities. PRIOR COMMITTEE/BOARD ACTIONS Please see the attached Professional Services Agreement (PSA) Status Report. PROJECT/CONTRACT COST SUMMARY Amendment No. 2 is for an amount not to exceed $54,447 and will amend the PSA to an amount not to exceed $909,128. BUDGET IMPACT ® This item has been budgeted. (Line item: Section s, page 74) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) G:\wp.dta\agenda\Board Agenda Report5'2003 Board Agenda Repons\1003\ttem 13(e(.J-87.doc Revised: 06/04/03 Page 1 The additional funds will come from project contingency. The attached Budget Information Table shows the proposed adjustments. There is no increase in the total project budget. ADDITIONAL INFORMATION The proposed Amendment No. 2 is for providing additional construction management services, not included in the Professional Services Agreement (PSA) or Amendment No. 1, and includes the following: 1 . Review of additional shop drawings. 2. Preparation of responses to request of information (RFI) from Contractor. 3. Preparation of plan changes to delete post primary chlorination and dechlorination facilities that were designed as a part of this project. 4. Attendance at progress meetings and site visits. 5. Preparation of record drawings. 6. Start up and initial operation of facilities. Item No. 3 resulted in a credit of $182,271 to the construction contract. ALTERNATIVES None CEQA FINDINGS This project was included in the Strategic Plan Environmental Impact Report that was certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. ATTACHMENTS 1 . Budget Information Table 2. Professional Services Agreement Status Report 3. Proposal Letter and Fees UM:dm:jo:ba G:\wp.dta\agenda\Board Agenda Repons\2003 Board Agenda Reports\1003\Item 13(e).J-87.doc Revised: 06/04/03 Page 2 t e BUDGET INFORMATION TABLE SHORT TERM OCEAN OUTFALL BACTERIA REDUCTION JOB NO.J-87 glJ 4$obi�eq xa � a CR141Wu. 1?1llttlENT 9 j L+AQPlJSEq s1 Ste/ apt t�FUNDif TIUS. L 6tl0 E67JtitAT6R.a; PR0.1£CTlOHA9B�z 116T►IDAri D PR041ECC`12R�Efil86�1 A�117fORIZ6D' t AtI�NORt7ATlOth CIAL b ;EXP6NDITUAE t i 1. z a Dt1Dt4ET $timI L ha p xz 8 g"� 1}1� DATE r F I 1R1'.OtiEBT ASn'f(0R1ZATlO TO DATE:d .-.o` .Fg 9&gn Irl R. 4 Phase 1-Project Development E f Phase 2-Prelirnimry Desl n S 116000 $ 116,000 S 116.000 ?. E 116.000 S - f 116.000 E 123,000 Phase 3.Design 5 1.630 DDO E 1,00.000 $ 1.630.000 $ 1.630.000 E 1.630.000 E 1.737,000 Phase 4-Constructor $ 5.246,000 $ 5,147,939 S 54.447 S 5.202.386 S 5.147.939 $ 54.447 S 5,202.386 S 3.187.000 Phase 5-Corn.Issionlaq S 141,000 $ 141.000 S 141.000 t: S 141.000 f 141.000 S 177,000 Phase 6.Close-out S 35,000 E 35,000 $ 0 35..000 Phae 7-Co $ 410.000 54,44 43614 S$ 35.000 SE 'os.061 PROJECT TOTAL $ 7,578,000 7.578ODD E - $ 7.578 0 099 73.000 $ 54.447 E 7.124.386 S 5.297,000 Reimbursable Costs PROJECT NET 5 7.578.000 S 7.578.000 S - $ 7.578.000 �' S 7.069.939 E 54,447 S 7.124,386 f 5.297,000 PSA/Contract Design PSA $ 447.920 f 854.681 S 54.447 $ 909A28 "i $ 854.661 S 54,447 f 909,128 $ 788.000 Construction Contract $ 4.298.247 $ 4,200.186 S - S 4.200.186 a+. S 4,200.166 $ S 4.200.186 E 3.131.000 Estimated expenditure for Phases 5 and 6 have been mischarged and will be appropriately allocated in the near future. Professional Services Agreement Status Report SHORT-TERM OUTFALL BACTERIA REDUCTION JOB NO. J-87 Total Project Budget: 4,000,000 (Proposed) Consultant: Black & Veatch Corporation Start Date of Project: March 28, 2002 (Proposed) Date Addendum Description Cost Accumulated Costs 3/27/02 Original Reduction of Bacteria being discharged out the $447,920 $447,920 PSA Ocean Outfall PendingAddendum Reduction of Bacteria being discharged out the 406,761 854,681 No. 1 Ocean Outfall ML:jo G:\wp.dta\agenda\Board Agenda Reports\2003 Board Agenda Reports\100311tem 13(e).2.doc 10/15/03 Revised 05/14/98 r. BLACK & VEATCH 6 Venture,Suite 315 Black&Veatch Corporation Irvine,California 92618-3317 USA Tel:(949)753-0500 Fax:(949)753-1252 Orange County Sanitation District B&V Project 131421 Short Term Ocean Outfall Bacteria Reduction OCSD P.O. No. 1011580A September 4, 2003 Mr. David Ludwin Director of Engineering Orange County Sanitation District P.O. Box 8127 Fountain Valley, California 92728-8127 Subject: Construction Phase Services Amendment Short-Term Ocean Outfall Bacteria Reduction, Job No. J-87 Dear Mr. Ludwin: Pursuant to your request, this letter summarizes the effort and fee required to provide the additional work identified in your July 8, 2003 letter to Black &Veatch. The additional work is necessary to complete the project and increases Black & Veatch's role during construction to support the aggressive construction schedule. The effort and fee also reflect out of scope work performed to date as a result of changes made from the experience gained in operating the temporary bacteria reduction facilities. The following task items describe the additional work as identified in the July 8, 2003 letter. Task 1 - Shop Drawing Submittal Review The current scope of work includes review of 50 shop drawings. To date, 64 have been reviewed with 13 submittals yet to be submitted for review. Based on the 27 additional submittals and a 4 hour review time per submittal, and total of 108 additional hours are required to complete the project. Task 2 - Preparation of responses to request for information (RFI's) The current scope of work includes review of 55 RFIs. To date, 71 have been reviewed. It is anticipate that 28 additional RFIs will be issued prior to completion of the project. Based on 44 additional RFIs at 2 hours per RFI, a total of 88 additional hours are required to complete the project. Task 3 - Preparation of Plan changes Subsequent to the Award of Bid to the Contractor, field change orders were prepared modifying the project scope. The modifications were made as a result of experienced building a wo rid of difference- r Orange County Sanitation District B&V Project 131421 Short Term Ocean Outfall Bacteria Reduction September 4, 2003 Page 2 of 3 gained in the operation and maintenance of the temporary bacteria reduction facilities. The changes provide cost value to the District because of reduced construction cost, simplified operation and maintenance, and a more reliable bacteria reduction system. The effort performed in preparing the Field Change Orders totaled 92 hours which was not included in the current scope of work. Task 4 - Review of lab reports, certifications, material testing and inspection No additional effort is required for this task item. Task 5-Attendance at weekly progress meetings Of critical importance to the District was B&V's attendance to construction related meetings including submittal/RFI review meetings, site meetings, and regular weekly construction meetings. To date B&V, at the District's request, has attended approximately 100% of the meetings resulting in use of budget in excess of the existing contract. Based on the additional meetings attended to date and a late October construction completion date, approximately 10 more meetings and 4 site visits are required beyond the existing scope of work to complete the project. At 3 hours per meeting the total number of additional meeting hours needed is 42. Task 6 - Prepare formal revisions to contract documents for change orders Effort and fee for this task item is incorporated into Task Items 3 and 7. Task 7- Preparation of Record Drawings As described in Task 3, significant changes were made to the design drawings. The amount of changes is beyond what was anticipated and included in the existing scope of work for the Record Drawings. An additional 40 hours of CAD time is required to complete the record drawings. Task 8-Assistance in start-up, initial operation, and shut-down of facilities Black & Veatch will play a more pronounced role in the start-up, operation, and shut- down of the facilities because of the detailed coordination required in the switchover of the temporary to the Short Term facilities and because of the "Essential" status of the facilities. The additional effort will further ensure a coordinated start-up and operation allowing uninterrupted operation of the "Essential"facilities. Changes in the project, as describe in Task 3 and because of coordination with other District projects, have already resulted in revisions to the sequence of construction as well as relocation of the existing temporary facilities to a new location. An additional 40 hours is required to support this effort. Orange County Sanitation District B&V Project 131421 Short Term Ocean Outfall Bacteria Reduction September 4, 2003 Page 3 of 3 Fee The total Consulting Services fee requested, as prepared in accordance with the District's accounting requirements, follows. • Burdened labor (144% of direct labor) I. 44 x 1•►9 = ► 5 $21,429 • Overhead (115% of burdened labor) ':�2 V .45-Y- $24,643 • Profit (includes overhead and burdened labor) at 9.29% $4,280 Subtotal— Consulting Services, including burdened labor, $50,352 overhead, and profit, not to exceed • Direct Expenses $4,095 TOTAL, not to exceed $54,447 If you have any questions, please feel free to contact Rich ten Bosch or myself. We look forward to the successful completion of this project. Very truly yours, BLACK & VEATCH 9 A �M �156k 6e James H. Clark, P.E. Vice President Enclosure Orange County Sanitation District Short-Term Ocean Outfall Bacteria Reduction Project Amendment 2 Fee Estimate STOOBR,Job No.J-87 Discipline Task TASK Project Project Technical Lead Staff Electrical I&C CAD Oper. Clerical Total Labor B&V Sub Total No. Summary of Construction Phase Services Director Mana er Director Engineer Engineer Engineer Engineer Hours cost Expenses Consultam Cost CONSTRUCTION PHASE SERVICES Shop Drawing Submittal Review 50 8 16 28 6 108 $13.454 $1.080 $14,534 Preparation of Responses to RFIs 24 8 18 32 6 8B $10,600 $880 $11,480 Preparation of Plan Changes 72 10 10 92 $12,304 $920 $13,224 Review of Lab Reports,Carts,Mad Testing and Inspec. 0 $0 $0 $0 Attendance at Meetings 42 42 $5,754 $420 $6,174 Revisions to Contract Documents 0 $0 $0 $0 Preparation of Record Drawings 40 40 $3,000 $400 $3,400 Start-up,Initital Operations and Shutdown 24 8 8 40 $5,240 $395 $5,635 Amendment Total 1 0 1 212 0 16 1 0 1 52 78 1 40 1 12 410 $50,352 $4,095 $01 754.447 See Scope of Work for breakdown on fee basis. lunendment2Revlxls 1 of 1 "91412003 i� PDC COMMITTEE Meeting Date To Bd.of Dir. 10/02/2003 10/22/2003 �l AGENDA REPORT Item Numbe 73 r Item1Num Numb Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Julian Sabri, Project Manager SUBJECT: AREA CLASSIFICATION STUDY IMPLEMENTATION PLAN, PLANT NOS. 1 & 2, JOB NO. J-35-2 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 3 for Area Classification Study Implementation Plan, Plant Nos. 1 & 2, Job No. J-35-2, with J.F. Shea Construction, Inc., authorizing an addition of $269,345, increasing the total contract amount to S14,534,262. SUMMARY Background • This project implements a study of Plant Nos. 1 and 2 to comply with the National Electrical Code (NEC) by utilizing NFPA 820 Standard. The work includes modification of ventilation systems to meet the code requirements, replacement or modification of electrical systems, installation of a fire alarm system in the tunnels, and replacement/relocation of digester and natural gas piping. • The plans and specifications were prepared by Parsons/Lee & Ro, and the contract was awarded to J.F. Shea Construction, Inc., on June 26, 2002. • Change Order No. 3 includes three items of added work. There are no errors and three omissions associated with this change order. Liquidated damages on this contract are $3,000 per day and there are no bonus provisions. Contract Schedule Contract Start Date September 16, 2002 Original Contract Completion Date June 17, 2005 Total Number of Change Orders to Date 3 Current Contract Completion Date June 17, 2005 Actual Completion Date N/A Days Subject to Liquidated Damages N/A Page 1 M Change Order No. 3 Content Item Description Amount Days Type No. 1 Electrical Modifications at Plant No. 1 $126,801 0 Omission 2 Electrical Modifications at Plant No. 2 45,181 0 Omission 3 Mechanical Modifications at Plant 97,363 0 Omission Nos. 1 and 2 Total — Change Order No. 3 $269,345 0 Item 1 C installed light fixtures in the basement of the Gas Compressor basement at Plant No. 1 . This wiring system was omitted from the contract documents. Item Nos. 1 D and 1 F added explosion proof conduit seals, junction boxes, conduit and fittings that were not shown on the contract documents, These items were necessary to bring the conduit system into compliance with NFPA 820 (National Fire Protection Association) code which is the basis of design for this project. Job Completion This project is 50°o complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on June 26, 2002. Please refer to the attached Change Order Status Report for information on all previous change orders. PROJECT/CONTRACT COST SUMMARY Original Contract Price $ 14,066,442 Previously Authorized Changes $ 198,475 This Change $ 269,345 Change Orders to Date $ 467,820 Percentage Increase to Date 3.33% Final Contract Price $ 14,534,262 BUDGET IMPACT ® This item has been budgeted. ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION None Page 2 e ALTERNATIVES None CEQA FINDINGS This project is categorically exempt from CEQA requirements ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order 4. Location and Photo Description of Change Order JBF:lc Wntglobal\Agenda Draft Reports\PDC\J-35-2AR CO#3 100203.doc Page 3 BUDGET INFORMATION TABLE AREA CLASSIFICATION STUDY IMPLEMENTATION PLAN PLANT NOS.I&2 JOB NO.J-35-2 %re ,60�1 "POW z" MET m g —mm mm—m Phesa I-NOW D—bP,,M s 105,000 s s 105,000 $ IQ%= s 106.000 100% ph.-2.Rlwh—D..im s 6".000 s s e82.000 s s 60.0m.s mwo 160% Phase 3.D-i.e s 3,745,000 4,417,0W S 4.837 3 2.305.000 2.305.000 $ 2-286,508 99% Ph—4-Comlucftn S 21,307,170 S 14,958,345 9 10,050,010 S 0,826,714 55% pt..6-Comm' s 281 328 $ 281 324 $ 281,328 $ 281,3" 10% Ptmw 6 f cl—oul S 7033I 1 70,000 S s 70.000, s 70-332 70.= 3$ 0% Po-7.C,,blg,,y 3.153,1701 S 1,138655IS 1197-0934 I F 1 $ s 0% 'PNOJECT TOTAL S 21045.000 I S 21283.3281 S -IS 21287.728'.3I S 19.588287 1 S 197=1 S I9A94.6701 S 11,9D72221 91-1 S 61% I..NET I S 29.345.0001 S 21283.3281S -IS 2120=8 1n 39.5022W 1 S 10=31 s t9mmom 1 s ID�PSA Is 3,411,411111 3411.4111 Is %411411 lil S 3A11411 1 6 $ 3,4114II jQI2 jc-,tuctbn Contact Is 14.056.442 1 S 14.674.262 1 t 197.0931 6 14.731.355 11 I S 14.534.262 I s 197jm $ 14.731.3561 S 7A18 a d • CHANGE ORDER STATUS REPORT Area Classification Study Implementation Plan,Plants 1 and 2 Job No.J-35-2 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED TIME ITEM DATE COST TO DATE INCREASE TIME TO DATE (CUMULATIVE) (DAYS) (DAYS) CONTRACT 9/16/2002 $ 14,066,442.00 $ 14.066.442.00 0.00% 1006 1006 CO NO.V 5/1/2003 $ 115,280.00 $ 14,181,722.00 0.82% 0 1006 CO NO.2' 9/4/2003 $ 83.195.00 $ 14,149,637.00 1.41% 0 1006 " Id13.8' l Bndg Y R$ men nn � <..I^f 534262�10 by _ 1006 Approval by PDC Committee per Delegated Authority By Board Resolution 99-23 a Page 1 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction, Inc. C.O. No.: Three 3 Date: October 22, 2003 Job: Area Classification Study Implementation Plan, Plants 1 and 2, Job No. J-35-2 Consultant: Parsons/Lee & Ro Amount of this Change Order(Add)(Dedue ) $269,345.00 In accordance with contract provisions,the following changes in the contract and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. ITEM 1 — ELECTRICAL MODIFICATIONS AT PLANT 1 The Contractor was directed to furnish labor, materials and install electrical modifications that meet classified area requirements and were not shown on the contract documents. A summary of the items and associated costs is as follows: Item Quantity Cost Reference a) Add hermetically sealed control stations at primary sedimentation basins 1 and 2 pump room 2 $ 2,857 FCO No. 1 b) add explosion proof 3/a" and 1" conduit,fittings and seals in the basement of the gas compressor building varied items 10,300 FCO No. 8 c) Wire light fixtures in the gas compressor building Basement; add 50 LF of conduit and fittings 3,500 LF 18,955 FCO No. 18 d) Add explosion proof boxes, conduit and fittings at digesters 5 and 6 pump electrical room varied items 19,148 FCO No. 28 e) Add explosion proof boxes, conduit and fittings at digesters 7 and 8 pump electrical room varied items 26,569 FCO No. 29 f) Add explosion proof boxes, conduit and fittings at digesters 9 and 10 pump electrical room varied items 33,276 FCO No. 30 g) Add microswitch seal fittings, conduit and fittings at digesters 11 and 14 pump electrical room varied items 4,640 FCO No. 31 h) Modify starters in the Metering and Diversion Structure MCC "N" and add breaker varied items 724 FCO_ No:-66 i) Add "power on" lights to relay boxes in 6 digesters, M&D Structure, Waste Sidestream Pump Station, Bin Loading Building and Primary Clarifier 5 Scum Pump room 10 3,352 FCO No. 61 j) Demo HVAC unit, fans, conduit and wiring on the Main floor of the Metering and Diversion Structure varied items 3,264 FCO No. 71 k) Furnish and Install new 100 amp breaker in MCC K1 in Digesters 7 and 8 1 3,716 FCO No. 76 This additional work was negotiated with the Contractor pursuant to Section 43 (B) 1) of the General Requirements, Division 01. ADDED COST THIS CHANGE ORDER ITEM: $126,801.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days 0 Page 2 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction, Inc. C.O. No.: Three 3 Date: October 22, 2003 Job: Area Classification Study Implementation Plan, Plants 1 and 2, Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 2— ELECTRICAL MODIFICATIONS AT PLANT 2 The Contractor was directed to furnish labor, materials and install electrical modifications that meet classified area requirements and were not shown on the contract documents. A summary of the items and associated costs is as follows: Item Quantity Cost Reference a) Add "power on" lights to relay boxes in 4 primary sedimentation basins and 6 digesters 10 $ 3,352 FCO No. 36 b) Upgrade conduit and fittings to explosion proof at Digester T varied items 8,171 FCO No. 54 c) Remove starter and wiring in Gas Compressor Building 1 783 FCO No. 63 d) Add exterior light fixture, conduit and wiring at Digester Q 1 3,080 FCO No. 64 e) Rewire smoke detector to different monitoring Location at Digesters C and D 1 720 FCO No. 65 f) Relocate instrument enclosure, alarm light, conduit and wire in Gas Compressor Building varied items 10,059 FCO No. 67 g) Add starter, conduit and wire to MCC "I" at Primary Sedimentation Basins F and G varied items 3,998 FCO No. 68 h) Add explosion proof conduit, fittings and seals at the Gas Storage Tank varied items 7,368 FCO No. 69 i) Relocate relay panel, install conduit and wire In Digesters I and J electrical room varied items 825 FCO No. 72 j) Install remote starters in MCC "U", conduit and wiring In Digesters L and M electrical room varied items 3,862 FCO No. 73 k) Install lighting panel and replace 150 amp breaker in Digesters P and Q electrical room varied items 2,963 FCO No. 74 This additional work was negotiated with the Contractor pursuant to Section 43 (B) 1) of the General Requirements, Division 01. ADDED COST THIS CHANGE ORDER ITEM: $45,181.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days a Page 3 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction, Inc. C.O. No.: Three 3 Date: October 22, 2003 Job: Area Classification Study Implementation Plan, Plants 1 and 2, Job No. J-35-2 Consultant: Parsons/Lee & Ro ITEM 3— MECHANICAL MODIFICATIONS AT PLANT NOS. 1 AND 2 The Contractor was directed to furnish labor, materials and install electrical modifications that meet classified area requirements and were not shown on the contract documents. A summary of the items and associated costs is as follows: Item Quanti Cost Reference a) Furnish and Install stainless steel plate around existing 4-inch pipe, over Digester 10 vault at Plant 1 1 $ 5,531 FCO No. 13 b) Core drill 4 holes in the existing concrete floor of Digesters P and Q at Plant 2 4 1,431 FCO No. 49 c) Relocate 4 digester gas pipe supports on Digester G at Plant 2 4 674 FCO No. 59 d) Furnish labor and material to install add FRP fittings as required to complete the ventilation system at Plants 1 and 2 113 53,243 FCO No. 82 e) Furnish and install 3/a"to 4"thick stainless steel shims under pipe supports on Digesters C, D and H to correct the slope on the digester gas pipe drain at Plant 2 93 19,143 FCO No. 102 f) Furnish and install 14-inch stainless steel elbows to reduce the height of the new digester gas pipe where it crosses Digesters P and Q pump room roof at Plant 2 4 5,243 FCO No. 116 g) Modify digester pump room roof pipe support detail at Plant 1 and Plant 2. This detail was not shown on the contract drawings. all locations 12,098 FCO No. 158 This additional work was negotiated with the Contractor pursuant to Section 43 (B) 1) of the General Requirements, Division 01. ADDED COST THIS CHANGE ORDER ITEM: $97,363.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days TOTAL COSTS THIS CHANGE ORDER: $269,345.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days Q Page 4 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction, Inc. C.O. No.: Three 3 Date: October 22, 2003 Job: Area Classification Study Implementation Plan, Plants 1 and 2, Job No. J-35-2 Consultant: Parsons/Lee & Ro The additional work contained within this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that no extension of time to perform the work is required for this Change Order, and that no direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: September 16, 2002 Original Contract Time: 1,006 Calendar Days Original Completion Date: June 17, 2005 Time Extension this C.O.: 0 Calendar Days Total Contract Time Extension: 0 Calendar Days Revised Contract Time: 0 Calendar Days Revised Completion Date: Not Applicable Time Subject to Liquidated Damages: Not Applicable Actual Final Completion Date: Not Applicable Original Contract Price $ 14,066,442.00 Prev. Authorized Changes $ 198,475.00 This Change (Add) (DeduGt) $ 269.345.00 Amended Contract Price $ 14,534,262.00 f Page 5 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: J.F. Shea Construction, Inc. C.O. No.: Three 3 Date: October 22, 2003 Job: Area Classification Study Implementation Plan, Plants 1 and 2, Job No. J-35-2 Consultant: Parsons/Lee & Ro Board of Directors Authorization Date: October 22, 2003 ORANGE COUNTY SANITATION DISTRICT Submitted by: John Linder, P.E. Date Construction Manager Approved by: David A. Ludwin, P.E. Date Director of Engineering Accepted by: J.F. SHEA CONSTRUCTION, INC. Contractor Date PDC COMMITTEE Meeting Date To Bd.of Dir. 10/02/03 10/22/03 AGENDA REPORT Item Number Item Number PDC03-76 13 Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Tod Haynes. Engineering Supervisor SUBJECT: DRAIN SYSTEM FOR NORTH PACIFIC COAST HIGHWAY FORCE MAIN, CONTRACT NO. 5-56 GENERAL MANAGER'S RECOMMENDATION (1) Ratify Change Order No. 1 to Drain System for North Pacific Coast Highway Force Main, Contract No. 5-56, with Ken Thompson. Inc.. authorizing an addition of S124,300, and a time extension of 17 calendar days, increasing the total contract amount to $257,350: and (2) Accept Contract No. 5-56 as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. SUMMARY Background • This project, located in the City of Newport Beach, provided a drain to the North Pacific Coast Highway (PCH) Force Main, replaced two 36" valves in the force main, and repaired an existing manual air bleed valve discharge pipe with a sewer air release valve. • Marmac Field Services, Inc. prepared the plans and specifications and the contract was awarded to Ken Thompson, Inc. on March 26, 2003. • This change order includes seven items of additional work. There are no errors and omissions associated with this change order. There is a 17 calendar day time extension associated with this change order. Liquidated damages on this project are $750 per day and there are no bonus provisions. Contract Schedule Contract Start Date May 1 , 2003 Original Contract Completion Date July 29, 2003 Total Number of Change Orders to Date 1 Current Contract Completion Date August 15, 2003 Actual Completion Date August 15. 2003 Days Subject to Liquidated Damages 0 Revised: 06/04/03 Page 1 .r Change Order Content Item Description Amount Days Type 1 Revised Tapping Sleeve 15,000 0 Design Change 2 Air Release/Vacuum Valve 416 0 Desi n Change 3 Enhanced Traffic Control 5,075 0 Design Change 4 Undisclosed Waterline 26,935 5 Changed Condition — 5 Undisclosed Rock/Groundwater 35,374 6 Changed Condition 6 Rework Shoring 8,058 1 Changed Condition 7 Monitor Flows 33,442 5 Changed Condition Total Change Order No. 1 $124 300 17 Item 4 relocates an existing waterline which conflicted with the excavation and shoring for the contract work. The water line was marked by Dig Alert and shown to be outside of the work area, but was found to be within the work zone. Item 5 provides for removal of undisclosed rock in the excavation area and provided additional dewatering. Item 7 was to find existing upstream and downstream leaking valves in order to isolate the pipes to replace the two old valves per the contract. Please see the attached Change Order for additional information. Job Completion The project is 100 complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on March 26, 2003. PROJECT/CONTRACT COST SUMMARY Original Contract Price $ 133,050.00 Previously Authorized Changes $0.00 This Change $124,300.00 Change Orders to Date $124,300.00 Percentage Increase to Date 93.42 % Amended Contract Price $257,350.00 The added work due to unforeseen or changed conditions accounts for 85.621/o of this change order. This added work, in addition to the added work for design changes, was essential to complete the contract. The original contract price would have reflected this added work if unforeseen items would have been known and included in the original construction documents. Rsv,�,,U Of,04;03 Page 2 BUDGETIMPACT r ® This item has been budgeted. (FY 2003/2004: section s, Page 42) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION This contract will enable the Orange County Sanitation Districts to isolate portions of the North Pacific Coast Highway Force Main, Contract No. 5-56, to allow access for corrosion inspections and future maintenance in those sections of the force main. ALTERNATIVES None CEQA FINDINGS This project is not included in a previously approved Master Plan/EIR. The project is part of the Collections Facilities Engineering Projects and is categorically exempt per CEQA Guideline Sections 15301(b) Class 1 and 15302(c) Class 2. The Notice of Exemption was filed on March 10, 2003 with the County of Orange. ATTACHMENTS 1. Budget Information Table 2. Change Order Status Report 3. Change Order 4. Location Description TH:lc G:\ntglobal\Agenda Draft Reports\PDC\5-56 C01 Agenda Report100203.doc Revised: 06/04/03 Page 3 BUDGET INFORMATION TABLE Drain System for North Pacific Coast (PCH)Force Main Contract No.5-56 ORIGINAL CURRENT PROPOSED BUDGET PROPOSED FUNDS THIS PROPOSEDTOTAL ESTIMATED PROJECT/PHASE AUTHORIZED PROJECT REVISED AUTHORIZEOTO AUTHORIZATION EXPENDITURE BUDGET BUDGET INCREASE AUTHORIZATION BUDGET DATE REQUEST TO DATE DECREASE Phase 1-Project Developrnenl S S Phase 2-Preliminary Design S S S Phase 3-Design $ 4.091 S 68.466 S 68 466 S 68.466 S 68.466 $ 68,466 Phase 4-Construction $ 115.000 $ 301.250 $ 301250 S 176.960 S 124,300 $ 301.250 S 122.948 Phase 5- Commissiomn $ 340DO S 3,000 S 3.000 S 3,OD0 Phase 6-Close-Oul $ 2,000 S 2000, S 2.000 S 2,000 Phase 7-Contingency $ 40,000I S PROJECT TOTAL $ 159,091 $ 374.716 $ IS 250.416 $ 124,300 $ 374,716 $ 797,47» Reimbursable Costs PROJECT NET $ 159.091 $ 374,716 $ S 250.416 $ 124,30D 1$ 374,716 $ 191»1» PSA/Contract Desi n PSA $ 26,201 $ 42,565 $ - $ 42,565 42.565 $ - $ 42.565 $ 26.201 Construction Contract $ 100,000 $ 257,350 $ $ 257,350 11 S 133.050 $ 124,300 1$ 257,350 S 94.509 "Note: Authorized Funds and Expenditures to Date in Phase 4 include Construction Administration and Inspection costs from previous phasing prior to 7/l/03 CHANGE ORDER STATUS REPORT Drain System for North Pacific Coast Highway(PCH)Force Main CONTRACT NO.5-56 AUTHORIZED AUTHORIZED APPROVAL CONTRACT CONTRACT COST PERCENTAGE TIME TIME ITEM DATE COST TO DATE INCREASE (DAYS) TO DATE DAYS CONTRACT 3/26/2003 $ 133,050.00 $ 133,050.00 0.00 90 90 CO NO 1" Pang $ 24,300.00' "$ 257.350.00'. 93:42" 17 107 C Page 1 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Ken Thompson, Inc. C.O. No.: One 1 Date: October 22, 2003 Job: Drain Svstem for North Pacific Coast Highway(PCH) Force Main, Contract No. 5-56 Consultant: Marmac Field Services, Inc. Amount of this Change Order (Add)( st) $124,300.00 In accordance with contract provisions,the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. ITEM 1 — REVISED TAPPING SLEEVE This item is to revise the tapping sleeve,for the existing 36"force main, from a ductile iron sleeve to a Type 316 stainless steel sleeve. The delivery for the specified ductile iron tapping sleeve exceeded the contract time. The stainless steel sleeve was available. This work was negotiated with the Contractor pursuant to Section 42(B)1 of the General Requirements. ADDED COST THIS CHANGE ORDER ITEM: $15,000.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 2—AUTOMATIC AIR RELEASEWACUUM VALVE This item is to provide an automatic air release and vacuum valve where the contract documents required an air release valve. This valve, requested by the O & M Staff will relieve the vacuum on the force main when it is being drained. This will allow quicker draining of the force main and also reduce forces on the pipe during draining. This work was negotiated with the Contractor pursuant to Section 42(B)1 of the General Requirements. ADDED COST THIS CHANGE ORDER ITEM: $416.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 3— ENHANCE TRAFFIC CONTROL Work on this project was performed during the night, leaving traffic plates covering the excavations in the lanes on the Pacific Coast Highway during the day. The traffic plates were near a cure in the road and also encroached into two lanes. Staff observed some motorists quickly braking or changing lanes when approaching the plates, apparently not taking notice of the traffic control signage. An electronic message board was placed ahead of the worksite to enhance the warning signs. This work was accomplished on contractor's force account pursuant to Section 42(B)2 of the General Requirements. ADDED COST THIS CHANGE ORDER ITEM: $ 5,075.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days 0 Page 2 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Ken Thompson, Inc. C.O. No.: One 1 Date: October 22, 2003 Job: Drain System for North Pacific Coast Highway(PCH) Force Main, Contract No. 5-56 Consultant: Marmac Field Services, Inc. ITEM 4— UNDISCLOSED WATERLINE This item is to repair and relocate an existing waterline conflicting with the shoring for the force main drain at Station 96+25. The waterline was shown outside of the work area on the drawings based on pavement markings by Dig Alert. The waterline was rerouted outside of the area. The item also includes the demolition and removal of undisclosed underground concrete encountered in the new alignment of the waterline, pavement repair, and sidewalk repair. This work was accomplished on contractor's force account pursuant to Section 42(13)2 of the General Requirements. ADDED COST THIS CHANGE ORDER ITEM: $26,935.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 5 Calendar Days ITEM 5— UNDISCLOSED ROCK AND GROUNDWATER This item is for the removal of undisclosed rock and additional groundwater encountered during the excavation for the force main drain at Station 96+25. Rock was not indicated in the contract documents. Based on previous work near the jobsite, the specifications called for sump pump dewatering of the excavations. Actual conditions encountered required the installation of a wellpoint dewatering system. The work also includes pavement repairs at dewatering well discharge pipes. This work was accomplished on contractor's force account pursuant to Section 42(13)2 of the General Requirements. ADDED COST THIS CHANGE ORDER ITEM: $35,374.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 6 Calendar Days ITEM 6— REWORK SHORING AND TRAFFIC PLATES This item is to rework and reinforce shoring and traffic plates at the work sites. Due to the project delays, the shoring and traffic plates were subjected to heavy traffic longer than originally anticipated. This work was accomplished on contractor's force account pursuant to Section 42(13)2 of the General Requirements. ADDED COST THIS CHANGE ORDER ITEM: $8,058.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 1 Calendar Days Q Page 3 of 5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Ken Thompson, Inc. C.O. No.: One 1 Date: October 22, 2003 Job: Drain System for North Pacific Coast Highway(PCH) Force Main, Contract No. 5-56 Consultant: Marmac Field Services, Inc. ITEM 7— MONITOR SEWAGE FLOWS/REVISED WORK SEQUENCE District was unable to isolate sewage flows from the plug valve replacement work area at approximately 249+90. This item is for cost and delays encountered to find the source of the sewage flows and revise the work sequence. The work included traffic control, plate removal, pumping, and general support for District Maintenance workers to video sections of the line. The investigation revealed significant flows through the plug valve work area and the work sequence was revised. Upstream pump stations had to be shutdown temporarily to allow the plug valve replacement. The pump stations could only be shut down for a very limited time and the work was divided into smaller segments to accommodate this. This work was accomplished on contractor's force account pursuant to Section 42(13)2 of the General Requirements. ADDED COST THIS CHANGE ORDER ITEM: $33,442.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 5 Calendar Days TOTAL ADDED COSTS THIS CHANGE ORDER: $124,300.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 17 Calendar Days D Page 4of5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Ken Thompson, Inc. C.O. No.: One 1 Date: October 22, 2003 Job: Drain System for North Pacific Coast Highway (PCH) Force Main, Contract No. 5-56 Consultant: Marmac Field Services, Inc. The additional work contained within this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that a 17 day extension of time to perform the work is required for this Change Order, and that no direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: May 1, 2003 Original Contract Time: 90 Original Completion Date: July 29, 2003 Time Extension this C.O.: 17 Total Contract Time Extension: 17 Revised Contract Time: 107 Revised Final Completion Due Date: August 15, 2003 Time Subject to Liquidated Damages: NA Actual Final Completion Date: August 15, 2003 Original Contract Price $ 133,050.00 Prev. Authorized Changes $ 0.00 This Change (Add) ( Gt) $ 124,300.00 Amended Contract Price $ 257,350.00 Page 5of5 ORANGE COUNTY SANITATION DISTRICT 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Ken Thompson, Inc. C.O. No.: One 1 Date: October 22, 2003 Job: Drain System for North Pacific Coast Highway(PCH) Force Main, Contract No. 5-56 Consultant: Marmac Field Services, Inc. Board Authorization Date: October 22, 2003 ORANGE COUNTY SANITATION DISTRICT Recommended by: John Linder, P.E. Date Construction Manager Approved by: David Ludwin P.E. Date Director of Engineering Accepted by: KEN THOMPSON, INC. Contractor Date EDMS-003752847 i PDC COMMITTEE Meeting Date To Bd.of Dir. 10/2/03 10/22/03 AGENDA REPORT Item Number Item Number PDC03-78 13 h Orange County Sanitation District FROM: David Ludwin. Director of Engineering Originator: Bob Schirripa, Project Manager SUBJECT: REHABILITATION OF ODOR CONTROL FACILITIES, JOB NO. J-71-8 GENERAL MANAGER'S RECOMMENDATION Approve Professional Services Agreement with Camp, Dresser & McKee providing for engineering services for Rehabilitation of Odor Control Facilities, Job No. J-71-8, for an amount not to exceed $3,197,522. SUMMARY • This project is the result of the District's plan to reduce odors from the two treatment facilities. Specifically, this project addresses the liquid streams at Plant No. 1 . There are other projects either underway or planned to address the odor control issues in the other areas of the facility at Plant Nos. 1 and 2. • The Professional Services Agreement (PSA) includes the following: 1 . Preparation of a Foul Air Study to more accurately determine the flow rates and condition of the foul air ducts. 2. Facility design for new biotowers and wet chemical scrubbers at the Metering & Diversion (M&D) area, the Headworks, and the Primary Clarifiers, all at Plant No. 1 . 3. California Environmental Quality Act (CEQA) and Air Quality Management District (AQMD) permit support services. 4. Preparation of construction bid documents. • Once the construction contract cost is known, staff plans to request additional funding for Construction Management support. • Staff evaluated the proposals received from the engineering firms and recommend that the PSA be awarded to Camp, Dresser, & McKee (CDM) in an amount not to exceed $3,197,522. G:\wp.dta\agenda\Board Agenda ReportsTO03 Board Agenda Reports\1003\I1em 13(h).J-71-8.doc Revised: 8/10/98 Page 1 PRIOR COMMITTEE/BOARD ACTIONS The proposed PSA is a new contract. The only prior Board action was the approval of the Capital Improvement Plan (CIP) Budget at the June 25, 2003 Board meeting. PROJECT/CONTRACT COST SUMMARY The proposed PSA is a new contract. The PSA amount and budget necessary for the project are presented in the attached Budget Information Table. An authorization of $3,197,522 for design services is being requested. Also requested is the approval to reallocate $1,000,000 from Phase 4 (Construction), $75,000 from Phase 5 (Commissioning), and S25,000 from Phase 6 (Closeout) based on review of proposed costs versus the Budget. BUDGETIMPACT ® This item has been budgeted. (Line item: Section 8 - Page 90) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION Background This project is one in the series of projects identified and developed to address odor complaints from residents neighboring Plant No. 1 . During the past 15 years, the District has constructed extensive odor control facilities which resulted in a significant decrease in odor complaints. However, despite these efforts, odor complaints continued and a significant number of comments were received during the public review of the 1999 Strategic Plan Environmental Impact Report (EIR). The mitigation program discussed in the EIR required the study and implementation of odor control improvements. Job No. J-71-8 includes these improvements as they relate to the liquid odor generating streams at Plant No. 1 . There are similar projects that address the solids streams as well as the liquid and solids streams in Plant No. 2. Consultant Evaluation and Selection Process The District solicited proposals from seven firms: Black & Veatch Corporation; Malcolm Pirnie; Brown & Caldwell; Camp Dresser & McKee, Inc. (CDM); Carollo Engineers; PBS&J; and Lee & Ro, Inc. Requests for Proposals (RFPs) were sent to these firms based on their experience with odor control work in similar environments to those here at the District. Proposals were received from all the firms with the exception of Malcolm Pirnie who elected not to participate in the mandatory pre-proposal meeting; PBS&J who informed the District that they would not be submitting a proposal for this project; and Brown & Caldwell. The submitted proposals were distributed to the Staff Evaluation G:\wp.dta\agenda\Board Agenda Reports\2003 Board Agenda Reports\1003\Item 13(h).J-71.8.doc Revised: 8110/98 Page 2 Team for ranking. Based on the Staff Evaluation Teams ranking, CDM had the highest ' ranking as indicated on the attached Staff Evaluation/Proposal Worksheet. ALTERNATIVES Operate and continue to repair the existing facilities. Staff does not recommend this option because it will not help meet the existing goal of reduced odor complaints. CEQA FINDINGS This project was included in the District's 1999 Strategic Plan Program Environmental Impact Report that was certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. ATTACHMENTS 1. Budget Information Table 2. PSA Status Report 3. Staff Evaluation of Proposals RC:jo:lc Wntglobal\Agenda Draft ReportsTMAR J-71-3 080703.doc G:\wp.dta\agenda\Board Agenda Reports\2003 Board Agenda Repons\1003Vtem 13(h).J•71.8.doc Revised: 8/10198 Page 3 BUDGET INFORMATION TABLE REHABILITATION OF ODOR CONTROL FACILITIES JOB NO.J-71-8 ORIGINAL CURRENT PROPOSED PROPOSED FU14DS THIS ESTIMATED PROJECTlPHASE AUTH0ft12ED PROJECT BUDGET REVISED AUTHORIZED TO AUTHORIZATION PROPOSED TOTAL EXPENDITURE BUDGET BUDGET INCREASE BUDGET DATE REQUEST AUTHORIZATION TO DATE /DECREASE Project Dovelopmem S 100.000 S 100.000 $ lM000 S 100.000 $ 100.000 $ 32,857 Preliminary Design S 632.000 S 632.000 S 632,000 $ 420.625 S 420.625 $ 40.057 Design S 3,364.000 S 3,364.000 $ 1.100.000 S 4.464.000 S 1261.874 S 3,197.522 S 4.459.396 S 17,520 Construction S 24.396.000 S 24,396,000 S (1.000.000) S 233961000 $ 2.103.123 S - $ 2.103.123 S 160.274 Commmioning S 421,OD0 S 421.0D0 $ (75.0001 $ 346.000 $ 210.312 $ 210,312 C$ose-ON S 105.ODO S 105.000 S (25.000) S MOW $ 52,578 S 52.578 S Cont S 4.206.000 S 4.206.000 S 4.206.000 $ PROJECT TOTAL S 33224.ODO S 33.224.000 S - S 33,224.000 S 4,148.512 S 3.197.522 S 7.346.034 S 250.708 Rerrnburseble Costs PROJECT NET S 33.224.000 I S 33.224.000 1 S - S 33.224.O01 S 4,148,512 S 3.197.522 S 7,346.034 S 250.708 PSA/Contract Des n PSA is 2,103.123 1 S 2.103,123 1 S 1.100,000 S 3.203.123 $ 3.197.522 S 3.197.522 Construction Contract $ 21.031,232 1 S $ S $ EOMS�003752373 m REHABILITATION OF ODOR CONTROL FACILITIES JOB NO. J-71-8 Staff Evaluation of Proposals to Provide Engineering Services Request for Proposals (RFPs) were sent to the following interested consulting firms: • Black &Veatch • Brown & Caldwell • Carollo Engineers • CDM • Lee & Ro • Malcolm Pirnie, Inc. • PBS&J PBS&J and Brown & Caldwell opted out of providing a proposal for this project and Malcolm Pirnie was eliminated because they did not attend the mandatory pre-proposal meeting. As a result, there were five responsive proposals received on August 25, 2003. Each member of an in-house review panel individually ranked the proposals. The review panel consisted of six members. Each proposal was graded from 1 to 10 (10 being best) in six weighted categories described below: 1. Project Approach and Understanding of the Scope of Work(Weight 10) — Rates the team's understanding of the Scope of Work included in the RFP and their approach to the work, methodology, and task breakdown. 2. Plan for Managing and Performing the Work(Weight 6)— Rate the team's project management techniques and methods and procedures for performing the tasks. 3. Applicable Staff Qualifications (Weight 6)—A comparison of the team's educational background and professional qualifications as they relate to the Scope of Work for this project. 4. Applicable Related Project Experience (Weight 6)— Rates the team's overall total number of years experience and roles performing engineering services as it relates directly to the design and construction of this project. This also rates the team's recent experience on applicable projects as it relates directly to the design and construction support for this project. 5. Team Organization and Use of Subconsultants (Weight 2) —Addresses the appropriateness of assignments to consultant staff and/or subconsultants to consultant teams. 6. Proposed Schedule(Weight 2)— Rates the consultant's proposed schedule as to whether it meets the District's needs and whether the consultant can meet the schedule. This also rates whether the consultant provided an accelerated schedule and could the consultant meet it. EDMS:003752371 m The initial written proposal rankings were compiled on September 4, 2003. A meeting was then held to discuss the reasons and background for individual rankings. Based on these discussions, the Evaluation Team agreed to re-examine their rankings and submit updated evaluation forms. These were compiled and presented to the Evaluation Team on September 5, 2003. The top two ranked firms were ranked as follows: 1. CDM 1,494 Points 2. Lee & Ro 1,389 Points The following is a summary of how the evaluation team collectively viewed the top ranked consultant: CDM CDM had the highest-ranked proposal based on meeting the Orange County Sanitation District's requirements for understanding of the Scope of Work, project approach, management techniques, applicable project experience, team organization and use of sub-consultants. CDM's quality control and quality assurance (QA/QC) as well as their project management procedures were excellent. The staff's qualifications are good. The staff has the best similar and most recent project experience. The proposed project team, including sub-consultants, is well organized based on specialties and division of work. In addition to these items, the following attributes formed the basis for CDM's high ranking: 1. Good innovative ideas and construction sequencing 2. Significant acceleration of schedule 3. PM had significant experience with chemical scrubbers 4. Performed well on GWRS project using District guidelines Fee Proposals After the final ranking of the proposals, the sealed fee proposals submitted by all the firms were opened. The total fee received from the consultants arranged in the order of the final ranking was CDM $4,252,650 Lee & Ro $3,180,572 Black & Veatch $4,098,601 Carollo Engineers $3,923,828 After viewing the submitted fee proposals, it was clear to the Management team that further analysis was required to justify the selection of CDM since the design firm selected solely on technical merit submitted the highest cost, whereas, the second highest rated firm came in with a cost that was almost$1,100,000 lower. In addition, the other two firms submitted costs close to the highest technically ranked firm. In order to try to bring some rationale to the submitted costs, a brief review/evaluation of the fee proposals was performed. Based on this evaluation, CDM was found to have the lowest$/hr cost for either Phases 2 & 3 (Design Work) or total project. In fact, the difference between CDM and Lee& Ro was less than $1.00 per hour for the design work EDMS:003752371 e and $6.00 per hour for the total project. It was further determined that with the exception of Lee & Ro, the three other consultants all provided costs within 10% of CDM. If viewed on a purely technical level, this could lead to a conclusion that Lee & Ro did not fully understand the scope of work as provided by the District and detailed in the Request for Proposal (RFP). From the evaluation, the Management team made two decisions: 1. To commence negotiations with CDM to explore the possibility to reduce the fee by 4-8%. 2. To only negotiate the Design work (Phases 2 and 3) since the support activities for construction, commissioning, and close-out were sufficiently far into future that these should be negotiated when those Phases were imminent. This negotiation took place and CDM reduced their fee by 6% or slightly more than $194,000. This reduction in fee was accomplished without any reduction in scope, and, in fact, it included some minor additional scope items. The table below summarizes the data from the consultants including the negotiated reduced fee from CDM: Black & Carollo CDM Lee & Ro Veatch Engineers Phase 2 + 3 Hours 26,472 23,174 26,544 19,560 Phase 2 + 3 Costs, $ 3,374,604 2.947.593 3,066,518 2,277,255 Cost per hr, for Ph 2 + 3, $/hr 127.48 127.19 115.53 117.19 Specialty Subconsultant Costs 0 120,000 118,940 296,001 Information Only— Not part of PSA Total Hours 32,244 28,060 33,212 24,472 Total Cost, $ 4,098,601 3,923,828 4,058,571 3,180,572 Total Cost per hr, $/hr 127.11 139.84 122.20 129.97 Overhead Rate, % 115.3 97 102 99 Based on the data provided above plus the highest technical ranking, Staff recommends that CDM be awarded the Professional Services Agreement (PSA) for Rehabilitation of Odor Control Facilities, Job No. J-71-8, for a total design fee not to exceed $3,197,522. EDMS:003752371 TABLE 1.0 REHABILITATION OF ODOR CONTROL FACILITIES, JOB J-71-8 STAFF EVALUATION OF PROPOSALS FOR CONSULTING SERVICES Firm CDM Lee & Ro Black & Veatch Carollo Engineers Reviewer A 298 276 264 264 Reviewer B 220 238 186 194 Reviewer C 320 148 202 210 Reviewer D 174 241 157 172 Reviewer E 182 206 170 164 Reviewer F 300 280 306 264 Total Score (1920 Points Maximum) 1,494 1,389 1,285 1,268 Average Score (320 Points Maximum) 249 232 214 211 Design Phases 2 & 3 Only Workforce Estimate (Man- hours) 26,544 19,560 26,472 23,174 Construction Workforce Estimate (Man-hours) N/A N/A N/A N/A Total Workforce Estimate (Man-hours) N/A N/A N/A N/A Proposed Design Schedule Weeks 92 106 1 103 94 Proposed Fee for Phase s 2 & 3, including Specialty Subconsultants, Not to Exceed 3,197,522 2,573,256 3,374,604 3,067,593 EDMS:003752371 Professional Services Agreement Status Report REHABILITATION OF ODOR CONTROL FACILITIES JOB NO. J-71-8 Total Project Budget: $33,224,000 Consultant: Start Date of Project: November 1, 2003 Date Amendment Description Cost Accumulated Costs Pending Design engineering services for modifications of odor control facilities at Metering & Diversion, Headworks, and $3,197,522 $3,197,522 Primary Facilities in Plant No. 1. RS:jo:eh:lc EDMS:003752370 10/16/03 i PDC COMMITTEE Meeting Date To Bd.of Dir. 10/02/03 10/22/03 AGENDA REPORT Item Number Item Number PDC03-79 13(i Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Hardat Khublall, Engineer SUBJECT: GISLER-REDHILL TRUNK IMPROVEMENTS, REACH "A", CONTRACT NO.7-36; ORANGE TRUNK IMPROVEMENTS, CONTRACT NO.7-39; G ISLE R-REDHILL/NORTH TRUNK IMPROVEMENTS, CONTRACT NO.7-41 . GENERAL MANAGER'S RECOMMENDATION (1) Approve a budget increase for an additional $415,040 for Gisler-Redhill Trunk Improvements Reach "A", Contract No. 7-36 for a total of $7,066,698; an additional $670,806 for Orange Trunk Improvements, Contract No. 7-39 for a total of $5,297,929; and an additional $3,076,488 for Gisler-Redhill/North Trunk Improvements, Contract No. 7-41 , for a total of $14,987,780; and (2) Approve Addendum No.1 to the Professional Services Agreement with AKM Consulting Engineers providing for additional engineering services for Gisler-Redhill Trunk Improvements Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; and Gisler-Redhill/North Trunk Improvements, Contract No. 7-41 , for an additional amount of $58,320, increasing the total amount not to exceed $870,278. SUMMARY • These projects consist of improvements to relieve hydraulic deficiencies on three separate sewers. The 1999 Strategic Plan identified these three reaches to be hydraulically deficient and in need of replacement. These separate sewer improvement projects are being managed as one construction contract for improved efficiency and coordination. • The original project budgets for these three jobs were reduced last fall from $29,988,000 to S23,561 ,000 when the Capital Improvement Project Validation Study was conducted. This Validation Study did not totally account for all of the design and construction costs known after the final Engineer's cost estimates were prepared. Additional design and construction budget is needed. This request for an additional S4,162,334 will increase the combined project budgets to S27,723,334. This is still $2,264,666 less than last year's combined budgets. • The proposed Addendum No. 1 adds the following Engineering Services to the Scope of Work as follows: I. Provide additional design changes that include the redesign of the sewers to function both as local sewers and as interceptors. R,,i,ud 06 o,03 Page 1 �. Additional work to move manholes out of street intersections and pedestrian crosswalks. District O&M guidelines conflicted with City of Tustin guidelines causing extra work and re-submittal of contract documents to meet City r standards. Additional work to design a new local sewer line to replace an existing local sewer line in conflict with a new City of Tustin's Storm Drain Improvement Project. 4. Additional work to add a new City of Tustin Water Line Improvement package into the District's Contract Document package. The cost to include this package will be reimbursed by the City. 5. Additional work to prepare Plans and Specifications and bid a critical portion of the project up-front, at the City's request. This work is completed. 6. Additional work required to coordinate traffic plans with all of the permitting agencies for bidding and constructing all three contracts as one project. PRIOR COMMITTEE/BOARD ACTIONS See attached Professional Services Agreement (PSA) Status Report PROJECT/CONTRACT COST SUMMARY In addition to the combined budget increase of $4,162,334, Staff is requesting reallocation of funds from contingency to Phase 3 Design to properly account for expenditures. Refer to the attached Budget Information Table. BUDGET IMPACT ❑ This item has been budgeted. ® This item has been budgeted, but there are insufficient funds. (Line item: section 8 - Page 37) ❑ This item has not been budgeted. ❑ Not applicable (information item) For each project, the budget will increase as follows: Contract No. 7-36: $ 415,040 Contract No. 7-39: $ 670,806 Contract No. 7-41: $ 3,076,488 Total $ 4,162,334 R. �Es,o Page 2 ° ADDITIONAL INFORMATION In the current budget (fiscal year 2003-2004), these projects, Gisler-Redhill Trunk Improvements Reach "A", Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; and Gisler-Redhill/North Trunk Improvements, Contract 7-41, are combined as Gisler-Redhill Trunk Improvements & Orange Trunk Improvements, Contract No.7-58. Since these projects are geographically close to one another, staff recently decided to budget them as one project. Prior to this budget year, the projects were separately budgeted. However, after the Staff's decision to combine the project budgets, Accounting has now recommended that the financial portion of this contract continue to be managed as separate budgets for each of the three projects. Separate budgets have now been prepared in the Financial Information System (FIS) based upon the previously approved budget. The attached budget table shows the current budget status. ALTERNATIVES No viable alternatives. CEQA FINDINGS This project was included in the 1999 Strategic Plan Program EIR certified on October 27, 1999. A Notice of Determination was filed on October 29, 1999. ATTACHMENTS 1. Budget Information Table 2. PSA Status Report 3. Consultant's letter HK:DT:ba WntglobaMgenda Draft Reports\PDC\7-36 7-39 7-41 AR 10-02-03.doc Revised: 06/04103 Page 3 BUDGET INFORMATION TABLE GISLER-REDHILL TRUNK IMPROVEMENTS.REACH"A" CONTRACT NO.7-36. ORIGIUAL CURRENT PROPOSED PROPOSED FUNDS THIS PROPOSED ESTIMATED PROJECT/PHASE AUTHORIZED PROJECT BUDGET REVISED AUTHORIZEDTO AUTHORIZATION TOTAL EXPENDITURE BUDGET BUDGET INCREASE BUDGET DATE REOUEST AUTHORIZATION TO DATE !DECREASE Phase 1-Pmtw Dwiop,.m S 45.000 S 30.000 S 30.ODO S 30.0D0 S 30.000 S 29.810 Phase 2.PreYm Des n S 67.000 S 67.000 $ 67.000 S 67.000 S 6.767 Phase 3-Dsm n $ 369000 S 292,000 S 125.000 S 417,000 $ 292.000 S 125.000 S 417000 S 370.062 Phase 4-Construdbn S 6.386000 $ 5.245258 S 415.040 S 5,660.298 Phase 5-Commissioning $ 90 437 $ 90.437 Phase 6-Close-Out $ 22.608 S 22.608 Phase 7-Contingency $ 1,032.000 $ 904,355 $ 126,000 $ 779.355 PROJECT TOTAL $ 7.83?100 S 6,651.658 S 415,0.30 S 7.066.698 $ 389,000 E 125000 $ 514.000 $ 406.659 RermW able Coa: PROJECT NET $ 7.832.000 S 6.651.658 S 415,040 S 7.066.698 11 S 389000 S 125000 1 S 514.000 S 406.659 PSA/Contract Des nPSA $ 223.176 S 223.176 1 S 322 2 85 S 255,461 S 223176 S . .285 S 255.461 S 1968.'�6 COnS1NCiWn COmlaCt S 6,396.000 $ 5245.258 $ 415.040 $ 5W0.298 11 0 i Professional Services Agreement Status Report GISLER-REDHILL TRUNK IMPROVEMENTS,REACH'A";ORANGE TRUNK IMPROVEMENTS;GISLER REDHILL/NORTH TRUNK IMPROVEMENTS Contract Nos.7-36;7-39;7-41 Total Projec$23,561,000 Consultant: AKM Consulting Engineers Start Date a May 26,2000 Date Addendum Description Cost Accumulated Costs Design of Gisler-Redhill Trunk Improvements 3/22/2000 Original PSA Reach"A",Orange Trunk Improvements,and $811,958 $811,958 Gisler-Redhill/North Trunk Improvements Pending No.1 Additional Design Services $58,320 $870,278 e �. Water ..� Resources r r AKM Consulting Engineers Transportation 101 Pacifica, Suite 150 Irvine, Callfornla 92618 EXIHIT"A" infrastructure Telephone: 949.753.7333 Construction Faasimlle: 949.753.7320 Managoment June 23, 2003 Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, California 92708 Attention: Mr. Hardat Khublall, P.E. Contract Project Manager Subject: Revised Request for Additional Authorization— Contract Nos. 7-36, 7-39 and 7-41 Dear Mr. Khublall: As you are aware, the subject projects are in now near design completion, and bid ready documents will soon be available in accordance with the current schedule. During the course of project development various changes to the original concept, scope and schedule have been necessitated. These revisions in turn impacted the previously authorized engineering budgets for the subject projects. The following description summarizes the additional services and provides manhour estimates due to the impacts. 1. Revisions to the proposed horizontal alignment for Contract No. 7-36 The projects profile and alignment were continually reviewed and refined in an iterative design processes was undertaken by AKM and the District staff. Beginning with the original design concept, two different alternatives were developed as a result. The first alternative was to keep the existing sewer line in Redhill Avenue to serve as a local sewer and construct the new sewer to serve as regional interceptor. The issue in Tustin is that the District is not only the Regional Sewer Collector but also the local sewer agency as well. The scope of work envisioned leaving the local sewers in place with the existing house connections and designing a parallel and deeper interceptor sewer in the same street that would be the regional interceptor sewer. This concept was dropped from the considerations because of the issues related to the maintenance. The O&M department did not want to maintain two sewer lines and associated manholes. To complicate the matters further, there were also some issues related to the proposed interceptor being in conflict with the house connections on one side of the street and being too deep. Eventually this approach was abandoned in favor of abandoning the existing sewer and constructing the interceptor that would also work as local sewer. M:ILTRS1ClienrslOrenge County Satilehion Dlshicflexheaccdcornbine(8-29-09).doc _ Mr. Hardat Khublall, P.E. Orange County Sanitary District June 23, 2003 Page 2 The need for developing different alternative could not have been envisioned in AKM's original proposal. Therefore necessitating the following efforts; 24 hours Project Engineer @ $96.51/hr = $2,316.24 40 hours CADD Drafting @ $60.66/hr = $2,426.40 = $4,742.64 2. Revisions to the proposed manhole locations for Contract No. 7-36 As the proposed horizontal alignment was being developed, the preliminary locations of the manholes for the sewer laterals were designed with assumption of minimal lateral work and utilization of the existing sewer lines. Therefore, the location of the some of the proposed manholes falls onto the intersections as they were with existing sewer. This approach was not acceptable to the O&M department, therefore resulting in the revised locations of seventeen (17) manholes. The manholes were moved out of the intersections so that maintenance crew set ups would be easier. This approach resulted in some of manholes being in crosswalks. The City of Tustin requested that these manholes move out of crosswalks as they create tripping hazards. Therefore, the location of manholes were further revised so that in the vicinity of four way intersections manholes would be located out of the intersection, but in three way intersections previous approach would be utilized when it does not fall onto crosswalks. The relocation of the proposed manholes two times could. not have been envisioned in our original proposal. The original approach of utilization of case by case approach for the manhole location was envisioned in the original proposal, revising this approach and then revising back to the original approach caused us incur additional cost. 40 hours Project Engineer @ $96.51/hr = $3,860.40 120 hours Associate Engineer@$71.69/hr = $8,602.80 120 hours CADD Drafting @ $60.66/hr = $7,279.20 = $19,742.40 3. Additional Traffic Control Efforts for the City of Tustin During the course of project development, AKM Consulting Engineers has7 undertaken coordination efforts related to the traffic control plans. AKM has contacted all involved Cities and the County of Orange in order to develop guidelines for the temporary construction traffic control plans which will be in compliance with each entity's requirements. During this process, it was discovered that the efforts related to the construction traffic control plans would be much more complicated than initially anticipated. This also became evident to us when our MALTRSICIktft%0NMe County SeNtetlon DIsftea ao=dca Wrw(8.23-M doc .. a Mr. Hardat Khublall, P.E. Orange County Sanitary District June 23, 2003 Page 3 subconsultants for both geotechnical and potholing efforts, were required to submit traffic control plans developed and signed by a registered civil engineer for their soil borings and potholing efforts. In an effort to develop most feasible and cost effective plans along with the temporary traffic control plans to obtain better contract bids and timely completion of each project with a minimum change orders, it became evident to us that traffic control plans for the each project would be much more detailed and requires a close coordination than*initially anticipated. The final traffic control plans.for each project therefore ended up 38, 26 and 57 sheets for Contract. Nos. 7-36, 7-39 and 7-41 respectively. Therefore, increasing the cost associated with this subtask. 20 hours Project Engineer @ $96.51/hr =$1,930.20 40 hours Associate Engineer@ $71.69/hr =$2,867.60 120 hours CADD Drafting @ $60.661hrr = $7,279.20 _$12,077.00' 5. Development of Separate Construction Documents for the Portion of Contract No. 7-41 During the course of project development for Contract No. 7-41, the City of Tustin requested that, the portion of the proposed relocation for Contract No. 7-41 in the vicinity of City's water department facility built prior to any construction.This was necessitated because of the on going improvements for the City's water treatment facility in the vicinity of Main Street and Prospect Avenue. The City would not allow any sewer construction in the vicinity of the Water Treatment Facility once the proposed City improvements were in place. The City's connection to the existing sewer along with the future connection had to be designed creatively to allow flows to the existing sewer now and diversion to the new sewer later. AKM prepared a separate package for the construction of approximately 400 feet of pipe.AKM coordinated and attended additional meetings with the City. AKM develop details for the connection of the water treatment facility lateral to the proposed sewer interceptor. The development of separate construction package (plans, specifications and cost estimate and construction support) for this task could not have been envisioned in our original proposal. Therefore necessitating the following efforts; 16 hours Project Engineer @ $98.51/hr =$1,544.16 24 hours Associate Engineer@ $71.69/hr = $1,720.56 40 hours CADD Drafting @ $60.66/hr = $2,426.40 _ $5,691.12 0W:LLTRSIC&tft10mngo Count'SoMuffon Dls&kA=beosadowrbino(8.2343).doe Mr. Hardat Khublall, P.E. Orange County Sanitary District June 23, 2003 Page 4 6. Revisions to the Contract Specifications During the meetings that took place in March, it was indicated that single construction contract is beneficial to the District and the City of Tustin for coordination purposes and a single point of communication. As a result AKM Consulting Engineers is required to revise three separate packages that were already developed into a single construction document. The single construction document will also include two City projects. These are a local sewer project in the vicinity of Holt Avenue and Irvine Boulevard and water line project in Prospect Avenue between Santa Clara Avenue and.Fairhaven Avenue. The development of single construction documents for all three projects along with the City of Tustin projects could not have been envisioned in our original proposal. Therefore necessitating the following efforts; 80 hours Project Engineer @ $96.51/hr = $7,720.80 80 hours Word Processing @ $45.041hr = $3,603.20 _ $11,324.00 The City of Tustin will be responsible for$2,200 of this amount for efforts on their behalf. 7. Design of the City of Tustin Sewer Lateral The City of Tustin has undertaken efforts to construct a new storm drain in Irvine Boulevard in the vicinity of Holt Avenue. With this proposed storm drain project, a new sewer lateral will be needed south of the centerline of Irvine Boulevard. The existing 8-inch sewer in north of the centerline will be kept in place.AKM will design the new sewer and associated manholes for the City of Tustin, The proposed local sewer will be a part of the overall package for the Contract No. 7-39. AKM will also revise the schedule of prices to reflect the inclusion of the two projects so that the cost associated with these items can be separated. The design of the new 8-inch sewer along with the revisions to the manhole details could not have been envisioned in our original proposal. Therefore necessitating the following efforts; 24 hours Project Engineer @ $96.51/hr = $2,316.24 40 hours CADD @ $60.66/hr = $2,426.40 _ $4,742.64 The City of Tustin will be responsible for$2,000 of this amount for efforts on their behalf. M:U.7RS%CWer&t0mnge County Sendadon 01sflkfWx&w=dooTD1ne(&2-%).9).doc Mr. Hardat Khublall, P.E. Orange County Sanitary District June 23, 2003 Page 5 In summary, we respectfully request the authorization an additional $58,319.80 to our present contract amount. The following Table 1 provides a contract summary and breakdown of this request. With this,.additional request for authorization, all obligations from the previously described impacts can be equitably addressed. As always, it is pleasure to be of service of the Orange County Sanitation District If you have any questions or require additional information, please do not hesitate to call me. Sincerely, AKM Consu ting ngineers M. Cenk Yavas, P. . Project Manager MAURSICfienUtOranp Cmny Senn Uon D14ftAex&z o cWtine(6-23.".doc MINUTES OF FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MEETING Orange County Sanitation District Wednesday, October 8,2003, 5:00 p.m. A meeting of the Finance, Administration and Human Resources Committee of the Orange County Sanitation District was held on October 8, 2003, at 5:00 p.m., in the Distict's Administrative Office. (1) The roll was called and a quorum declared present, as follows: FAHR COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Blake Anderson, General Manager Brian Brady, Chair Gary Streed, Director of Finance/Treasurer Roy Moore, Vice Chair Lisa Tomko, Director of Human Resources Bill Dalton Carol Beekman, Communications Services Mike Duvall Manager Joy Neugebauer Mike White, Controller James W. Silva Jeff Reed, Human Resources Manager Shirley McCracken, Board Chair Sonja Wassgren Steve Anderson, Vice Board Chair Ingrid Hellebrand Dionne Kardos Directors Absent: Lynn Jensen Penny Kyle, Committee Secretary Alberta Christy OTHERS PRESENT: Tom Nixon, General Counsel Steve Filarsky, Special Labor Counsel Toby Weissert (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR The Chair had no report. (5) REPORT OF THE GENERAL MANAGER The General Manager had no report. Minutes of the Finance, Administration and Human Resources Committee Meeting o Page 2 October 8, 2003 (6) REPORT OF DIRECTOR OF FINANCE/TREASURER Gary Streed, Director of Finance/Treasurer, reported that the on-site work has been completed by the audit team with no significant issues. A report would be coming to the FAHR Committee in November. (7) REPORT OF DIRECTOR OF HUMAN RESOURCES The Director of Human Resources had no report. (8) REPORT OF COMMUNICATIONS SERVICES MANAGER The Communications Services Manager had no report. (9) REPORT OF GENERAL COUNSEL General Counsel had no report. (10) CONSENT CALENDAR ITEMS MOVED, SECONDED AND DULY CARRIED: To remove Agenda Item No. 10(g)from the Consent Calendar. a. The Chair ordered that the September 10, 2003 minutes for the Finance, Administration and Human Resources Committee meeting be deemed approved, as mailed. b. FAHR03-78 Recommend to the Board of Directors to receive and file Treasurer's Report for the month of September 2003. C. FAHR03-79 Receive and file Certificate of Participation (COP) Monthly Report. d. FAHR03-80 Receive and file Employment Status Report as of September 24, 2003. e. FAHR03-81 Receive and file OSHA Incidence Rates and Workers' Compensation Claims and Costs Report. f. FAHR03-82 Recommend to the Board of Directors to approve SAFETY-POL-114 Hazardous Waste Management Program, as provided for in Resolution No. OCSD 02-5, regarding the District's Injury and Illness Prevention Program. MOTION: It was moved, seconded and duly carried to approve the recommended actions for items specified as 10(a)through (f) under Consent Calendar. Director Duvall abstained on Item 10(a). END OF CONSENT CALENDAR ' Minutes of the Finance, Administration and Human Resources Committee Meeting Page 3 October 8, 2003 Consideration of items deleted from Consent Calendar, if any. g. FAHR03-83 Recommend to the Board of Directors to adopt Resolution No. OCSD 03- _, Amending Resolution No. OCSD 98-33, Amending Human Resources Policies and Procedures Manual. Directors discussed language contained under Policy No. 13150, Section 6.2.1, and requested it be revised to add "or a member of the board of directors". Motion: MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 03_, Amending Resolution No. OCSD 98-33, Amending Human Resources Policies and Procedures Manual, to include the revised additional language "or a member of the board of directors" under Section 6.2.1. Director Neugebauer abstained. (11) ACTION ITEMS a. FAHR03-84 Recommend to the Board of Directors to receive and file Communications Services Strategic Plan FY 2003-04. Carol Beekman, Communications Services Manager, discussed the Strategic Plan, and introduced members of the Communications Services team: Sonja Wassgren, Ingrid Hellebrand, and Dionne Kardos. They described various components of goals and objectives that would be targeted during the next year. Quarterly updates will be provided to the FAHR Committee. Directors entered into discussion regarding corporate identity and public confusion thinking the Sanitation District is a part of the County of Orange. MOTION: It was moved, seconded and duly carried to recommend approval to the Board of Directors. b. FAHR03-85 Recommend to the Board of Directors to approve an Agreement with the Santa Ana Watershed Project Authority(SAWPA)to establish the purchase price for, and the purchase of 2.0 mgd Wastewater Treatment and Disposal Capacity Right for Desalter Brine for a total amount of $5,252,015.26, in a form approved by General Counsel. Blake Anderson, General Manager, advised this item had come before the FAHR Committee in September, and was deferred one month. He briefly reviewed the history of SAWPA's capacity agreement, and SAWPA's request to purchase an additional 2.0 mgd of capacity for disposal of low- strength discharge. Directors expressed some concem regarding approval of this agreement prior to the resolution of other pending issues with SAWPA. A meeting had been held earlier that week to resolve the Minutes of the Finance, Administration and Human Resources Committee Meeting Page 4 October 8, 2003 pending agreement of past due monies, and the formal agreement is expected to be submitted for approval during the November cycle. It was requested that General Counsel review the agreement carefully to make sure the interpretation of the verbiage contained was appropriate in order to avoid payment problems currently being faced as a result of the agreement entered into in 1972. Assistant General Counsel Tom Nixon assured the Directors he would review the agreement and provide revised language, as necessary, to avoid payment issues. MOTION: It was moved, seconded and duly carried to recommend approval to the Board of Directors. (12) INFORMATIONAL PRESENTATIONS a. FAHR03-86 Connection Fee Calculation Methods and Policies Gary Streed, Director of Finance, reported this was the second report on the Connection Fee Calculation Methods and Policies. He discussed: (1) Capital Investment Equalization Method, which was the method used to calculate connection fees in 1989 and 1999; (2)Variations on the Capital Investment Equalization Method, which provides two altematives; (3) Growth Pays for Growth, the incremental cost method; (4) Bedrooms as Basis for Residential CFCCs; and (5) Sources of Future Flows. Mr. Streed reported that proposals for annexation fees and connection fees would be brought to the committee in the nearfuture for review. (13) CLOSED SESSION The Committee convened in Closed Session at 6:15 p.m. pursuant to Govemment Code Section 54957.6 to discuss and consider Agenda Item Nos. 13(a) (1) and (2). Confidential Minutes of the Closed Session held by the Finance,Administration and Human Resources Committee have been prepared in accordance with Califomia Govemment Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the actions taken will be publicly reported at the time the approved action becomes final re Agenda Items Nos. 13(a)(1) and (2). RECONVENE IN REGULAR SESSION: At 6:29 p.m., the Committee Peconvened in regular session. (14) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (15) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT Minutes of the Finance, Administration and Human Resources Committee Meeting Page 5 October 8, 2003 There were none. (16) CONSIDERATION OF UPCOMING MEETINGS The next FAHR Committee meeting is scheduled for November 12, 2003 at 5 p.m. (17) ADJOURNMENT The Chair declared the meeting adjourned at 6:29 p.m. Submitted by. Penny M. fgyle FAHR Committee S retary G:\wp.dialagenda\FAHRIFAHR2003\0903\091003 FAHR Minutes.doc FAHR COMMITTEE Meeting Date To Bd.of Dir. 10/08/03 10/22/03 AGENDA REPORT Item Number Item Number FAHR03-78 14(b) Orange County Sanitation District FROM: Gary Streed, Director of Finance Originator: Michael White, Controller SUBJECT: TREASURER'S REPORT FOR THE MONTH OF SEPTEMBER 2003 GENERAL MANAGER'S RECOMMENDATION Receive and file Treasurer's Report for the month of September 2003. SUMMARY Pacific Investment Management Co. (PIMCO), serves as the District's professional external money manager, and Mellon Trust serves as the District's third-party custodian bank for the investment program. Some funds are also deposited in the State of California Local Agency Investment Fund for liquidity. The District's Investment Policy, adopted by the Board, includes reporting requirements as listed down the left most column of the attached PIMCO Monthly Report for the "Liquid Operating Monies" and for the "Long-Term Operating Monies" portfolios. The District's external money manager is operating in compliance with the requirements of the Investment Policy. The portfolio contains no reverse repurchase agreements. As shown on page 2 of the attached PIMCO's Performance Monitoring and Reporting Report for the Long-Term Operating Monies, there is a investment policy compliance exception pertaining to the holding of two securities within PIMCO's Long-Term Operating Monies Portfolio that had an acceptable rating at the time of purchase but has since fallen below the minimum rating allowed by the investment policy. The District's investment policy requires a minimum rating of A3 by Moody's or A- by S&P, with at least a BBB rating in the event of a split rating, at the time of purchase. The first of these rating exceptions pertains to the holding of a United Airlines (UAL) Asset Backed Security with a par value of $1.6 million, representing 0.4 percent of the portfolio holdings, whose rating from Moody's has fallen several times, from A3 to BA1, then to BA3, B3, B, and finally to CA. Likewise, the rating from Standard & Poor's has also fallen several times, first from A- to BBB, then to BB, then to B+, B-, and finally to CCC+. Although these ratings are less than what is required at the time of purchase, PIMCO believes, based on the financial strength of UAL and the underlying collateral of the security, that the District would suffer an unwarranted loss if the security was sold at this time. The second ratings exception pertains to the holding of a $5 million par of the Philip Morris-Altria corporate bond with an April 2004 maturity, representing 1.3 percent of the portfolio holdings, whose rating with Moody's has fallen from A2 to Baal and then to C:Zocurnents and Settings\pope\Local Settings\Temporary Internet Files\OLKBF\Item 14(b).TREASRPT2.doc Page 1 Baa2, and with S&P from A- to BBB. PIMCO believes based on the underlying assets of the parent company, that the District would again suffer an unwarranted loss if the security was sold at this time. The District's investment policy does not require any action because of "credit watch" notices or the decline in credit standing. However, PIMCO will continue to monitor the credit for these two securities very closely. Historical cost and current market values are shown as estimated by both PIMCO and Mellon Trust. The District's portfolios are priced to market ("mark-to-market") as of the last day of each reporting period. The slight differences in value are related to minor variations in pricing assumptions by the valuation sources at the estimate date. BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ® Not applicable (information item) ADDITIONAL INFORMATION Schedules are attached summarizing the detail for both the short-term and long-term investment portfolios for the reporting period. In addition, a consolidated report of posted investment portfolio transactions for the month is attached. The attached yield analysis report is presented as a monitoring and reporting enhancement. In this report, yield calculations based on book values and market values are shown for individual holdings, as well as for each portfolio. Mellon Trust, the District's custodian bank, is the source for these reports. Transactions that were pending settlement at month end may not be reflected. Also provided is a summary of monthly investment balances and transactions within the State of California Local Agency Investment Fund (LAIF). In addition, the remaining S129.9 million proceeds from the 2003 COP debt issuance available for future capital improvements is being managed and invested by PIMCO with Union Bank of California serving as the Trustee. When combined with the reserves of the existing outstanding debt issues, total debt service reserves with trustees totals S191 ,580,843. These reports accurately reflect all District investments and are in compliance with California Government Code Section 53646 and the District's Investment Policy. Sufficient liquidity and anticipated revenues are available to meet budgeted expenditures for the next six months. The table on the following page details the book balances of the District's investment accounts at month-end. A graphical representation of month-end balances is shown on the attached bar chart. C:\Documents and Settings\pope\Local Settings\Temporary Internet Files\0LKBF\Item 14(b).TREASRPT2.doc Page 2 Book Balances Estimated Investment Accounts September 30,2003 Yield(%) r State of Calif. LAIF $ 34,246,098 1.63(1) Union Bank Checking Account 1,485,007 0.88(1) PIMCO—Short-term Portfolio 37,481,283 1.43 PIMCO-Long-term Portfolio 382,596,263 2.83 Petty Cash 5,000 N/A TOTAL S455,813 651 2.62 Debt Service Reserves w/Trustees $191,580 843 1.84 (1) This is the annualized yield for the month of August. The September annualized rate was not available as of the date of this report. ATTACHMENTS 1. Graph of Monthly Investment Balances by Type — Last Six Months 2. Investment Transactions and Balances in the State Local Agency Investment Fund 3. PIMCO Monthly Investment Recap & Yield Analysis Report 4. PIMCO Performance Monitoring Report— Liquid Operating Monies 5. PIMCO Performance Monitoring Report— Long-Term Operating Monies 6. Mellon Trust Asset Summary by Asset Type with Sectors — Liquid Operating Monies 7. Mellon Trust Asset Summary by Asset Type with Sectors— L-T Operating Monies 8. Mellon Trust Yield Analysis Report 9. Mellon Trust Asset Detail — Consolidated 10.Mellon Trust Transaction Detail - Consolidated MW:IC c,mocuments and setungslpope\Local settings\Temporary Intemet Files\OLKBF\Item 14(b).TREASRPT2.doc Page 3 Prepared by Finance, 10/8/2003, 10:41 AM Monthly Investment Balances by Type- Last Six Months $700,000,000 .......................................................................................................................................................................................................................................................................................................................: $600,000,000L9 - --- - - $500,000,000 - -- $400,000,000 - — - -- - - $300,000,000 -- — -- - - - - - - - $200,000,000 -- - $100,000,000 — - - $0 - April May June July August September 2003 2004 2003 2003 2003 2003 ®PIMCO- Long-term ®PIMCO- Short-term ®COP Debt Reserves M LAIF 0 Bank Accts 0 Petty Cash G:\excel.dta\fin\220\white\Treasurer Management\Monthly Investment Balances Graph.xls Orange County Sanitation District Investment Transactions and Balances in the State of California Local Agency Investment Fund September 30, 2003 Par Value Book Value Market Value Rate Yield Balance September 1,2003 $33,946,098 $33,946,098 $33,946,098 1.632 1.632 Deposits: 9/19/2003 12,600,000 12,600,000 12,600,000 1.632 1.632 Withdrawals: 9/3/2003 (300,000) (300,000) (300,000) 1.632 1.632 9/10/2003 (4,300,000) (4,300,000) (4,300,000) 1.632 1.632 9/17/2003 (2,000,000) (2,000,000) (2,000,000) 1.632 1.632 9/24/2003 (5,700,000) (5,700,000) (5,700,000) 1.632 1.632 Total Withdrawls (12,300,000) (12,300,000) (12,300,000) 1.632 1.632 Balance September 30,2003 $34,246,098 $34,246,098 $34,246,098 1.632 1.632 P I M C O October 6, 2003 Mr. Mike White, CPA Controller Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Dear Mike: The following is a description of events in the bond markets during the month of September in addition to an analysis of the strategies undertaken in the Orange County Sanitation District's Long-Term, Liquid, and COP Proceeds portfolios over the period. Also included is a section on our outlook and preferred strategies to be pursued in your portfolios during the coming months. Bond Market Recap: The bond market rallied during September, as most fixed-income sectors posted strong returns. U.S. Treasuries returned 3.02%, while the S&P 500 was down 1.06% for the month. Yields declined across maturities, with bonds maturing between 2 and 10 years outperforming both shorter and longer maturities. Mortgage backed securities performed well, returning 1.70%, but trailed Treasuries by 6 basis points after adjusting for duration. Corporate bonds also performed well as the Lehman Credit Index returned 3,49%, for a duration-adjusted excess return of 41 basis points. Lower quality investment grade names outperformed as BBB-rated bonds led Treasuries by 57 basis points on a duration-adjusted basis. The Federal Reserve elected to keep rates unchanged, citing weakening labor markets and a benign inflation outlook. Nonetheless, consumers boosted their spending in August as federal government tax relief helped boost Americans'disposable income. Personal income rose by 0.2% after climbing a revised 0.3% in July, and personal consumption increased 0.8% after rising by a revised 0.9%. Spending on durable goods advanced 2.8% in August, following an increase of 3.3% in July. In spite of the increases in spending and income, the University of Michigan's index of consumer sentiment fell to 88.2 from 89.3, the third decline in four months. Manufacturing remains sluggish, as capacity utilization was unchanged at 74.6 percent, and the Institute for Supply Management's factory index declined to 51.2 from 58.9. Y Mr. Mike White, CPA October 6, 2003 Orange County Sanitation District Page 2 Treasury yield changes during the month of September are summarized as follows: ■ 3-month bills: -3 basis point to 0.94% ■ 6-month bills: 4 basis points to 1.00% ■ 2-year notes: -51 basis points to 1.46% ■ 5-year notes: -64 basis points to 2.83% ■ 10-year notes: -53 basis points to 3.94% ■ 30-year notes: -34 basis points to 4.88% Performance Attribution: Long-Term Portfolio The Long-Term portfolio that PIMCO manages on behalf of Orange County Sanitation District generated a total return of 1.62 percent for the month of September, outperforming the Merrill Lynch 1-5 year Government Corporate Index by 3 basis points. The following points summarize returns for the period ended September 30: • The Long-Term portfolio outperformed the benchmark by 3 basis points for the month but lagged by 17 basis points for the year-to-date period. • Portfolio duration, near the index, was neutral for performance. • Yield curve positioning, with an emphasis on intermediate maturity issues, was slightly positive for performance as yields fell most in this portion of the yield curve. • An underweight exposure to Treasuries was negative,as the sector rallied strongly during the month. • Exposure to mortgage-backed securities was negative for relative performance as the sector underperformed Treasuries on a duration-adjusted basis. • Corporate issues were positive for performance as the sector continued to perform strongly relative to other bond market sectors; however, an underweight exposure relative to the benchmark was negative. Liquid Portfolio The Liquid portfolio that PIMCO manages on behalf of Orange County Sanitation District generated a total return of 0.13 percent during the month of September, outperforming the 3- month Treasury Bill Index by 5 basis points for the month. The following points summarize returns for the period ending September 30: • The Liquid portfolio outperformed the benchmark by 5 basis points for the month and by 12 basis points for the year-to-date period. • Use of higher yielding securities such as commercial paper and short-term notes contributed to performance. Y Mr. Mike White, CPA October 6, 2003 Orange County Sanitation District Page 3 "2003 COP Proceeds—Future Construction"Portfolio The COP Proceeds portfolio that PIMCO manages on behalf of Orange County Sanitation District generated a total return of 0.14 percent during the month of September, outperforming the 3- month Treasury Bill Index by 6 basis points for the month. The following points summarize returns for the period ending September 30: • The Liquid portfolio outperformed the benchmark by 6 basis points for the month. • Use of higher yielding securities such as commercial paper and short-term notes contributed to performance. Outlook and Strategy: PIMCO is optimistic about the cyclical outlook, forecasting an upturn in the U.S. economy over the next six to 12 months with a positive spillover effect into global demand. This revival will, however, either exacerbate or fail to redress secular imbalances such as the U.S. current account deficit, structural rigidities in Europe and huge public sector debt in Japan. Confronting these problems will constrain growth, making PIMCO pessimistic about the sustainability of the upturn beyond a cyclical time frame. Inflation will be contained by slack in labor markets and industrial capacity as well as productivity growth. Tame inflation will help keep interest rates range-bound over the next year, with 10-year Treasury yields hovering around 4% to 5%. There will be volatility within this range, however, as markets reassess prospects for sustainable growth. Key elements of PIMCO's forecast are: ■ Disposable personal income will get a boost from federal tax cuts and the lagged impact of the mortgage refinancing boom. ■ The Federal Reserve will support recovery by keeping the federal funds rate at 1 percent for at least the next year. • It remains unclear whether corporate risk appetites will revive enough to fuel the rebound in capital spending and hiring that is critical for sustained growth. • Growth prospects are improved in Europe, helped by the U.S. recovery and tax cuts in Germany.Growth will remain below potential,however,held back by rigid product and labor markets. ■ External demand is sparking a recovery in Japan,especially among globally competitive Japanese corporations, which are paying higher real wages and investing surplus cash in China. A rally in Japanese stocks has bolstered the balance sheets of Japan's troubled banks. ■ China, struggling to employ workers shifting from agricultural labor and away from state-owned firms, will continue its export-driven economic policy for now. It will help fund the U.S. trade deficit on favorable terms and resist a currency revaluation. Caution is warranted given potential volatility around economic releases and full valuations in core bond sectors. Even so, we see ample opportunity to add value. With rates expected to be stable, we will target near-index duration but we will take modest exposure on the short end of Mr. Mike White, CPA October 6, 2003 Orange County Sanitation District Page 4 the yield curve as markets are pricing in more restrictive central bank policies than we foresee. A short maturity focus will allow PIMCO to reap gains by "rolling down' the steep short/intermediate maturity yield curve. Another way to exploit the steep curve is to buy bonds with longer settlement periods and invest cash backing the unsettled issues in short term debt with relatively high yields. Mortgage-backed bonds are fairly priced now, so we will limit exposure to this sector. We will remain underweight in corporate bonds, which generally offer slim yield premiums for the credit risk we see. Outside these core strategies, however, real return bonds remain compelling as a long term holding given their historically attractive real yields and ability to hedge secular inflation risk. We look forward to discussing these and other topics with you in the near future. Best regards, Christine Telish, CFA John M.Miller, CFA Vice President Senior Vice President r Orange County Sanitation District for the month ending September 30, 2003 Total Return Account- 203 With Accrued Interest Without Accrued Interest Market Value 385,934,399 382,630,380 Book Value 377,810,436 374,506,417 Yield to Maturity 2.83 2.85 Short Term Account-603 With Accrued Interest Without Accrued Interest Market Value 37,953,653 37,486,333 Book Value 38,581,010 38,113,690 Yield to Maturity 1.43 1.39 2003 COP Proceeds - Future Construction -2203 With Accrued Interest Without Accrued Interest Market Value 129,942,230 129,655,812 Book Value 129,943,524 129,657,106 Yield to Maturity 1.43 1.43 MONTHLY REPORT ORANGE COUNTY SANITATION DISTRICT INVESTMENT MANAGEMENT PROGRAM PIMCO'S PERFORMANCE MONITORING & REPORTING (for the month ended 30 September 2003) Page 1 of 1 Liquid Operating Monies(603) 15.1.1 PORTFOLIO COST AND MARKET VALUE Current Market Value Estimate: • PIMCO $37,953,653 • Mellon $37,950,138 Historical Cost: • PIMCO $38,581,010 • Mellon $38,581,018 15.1.2 MODIFIED DURATION Of Portfolio: 0.25 Of Index: 0.20 15.1.3 1% INTEREST RATE CHANGE Dollar Impact(gain/loss)of I%Change: $94,884 15.1.4 REVERSE REPOS %of Portfolio in Reverse Repos: (see attached schedule) 0% 15.1.5 PORTFOLIO MATURITY %of Portfolio Maturing within 90 days: 57% 15.1.6 PORTFOLIO QUALITY Average Portfolio Credit Quality: "AAA" 15.1.7 SECURITIES BELOW "A" RATING %of Portfolio Below"A": 0% 15.1.8 INVESTMENT POLICY COMPLIANCE "In Compliance" Yes 15.1.9 PORTFOLIO PERFORMANCE Total Rate of Return(%)by Portfolio Index Period: I Month: 0.13 0.08 3 Months: 0.28 0.25 12 Months: 1.47 1.22 Fiscal Year-to-Date: 0.28 0.25 Commentary • The Liquid portfolio outperfomred the benchmark by 5 basis points for the month and by 25 basis points for the last 12 months. • PIMCO's emphasis on higher yielding securities such as commercial paper and short-temt notes contributed to performance. G:\ap.dta\ftn\22M%vhite\Tmasun•1%1wn1\1.1Q0800.03.09.RPT.doe CI MONTHLY REPORT ORANGE COUNTY SANITATION DISTRICT INVESTMENT MANAGEMENT PROGRAM PIMCO'S PERFORMANCE MONITORING & REPORTING (for the month ended 30 September 2003) Page I of 3 Lotig-Tern: Operating Monies(203) 15.1.1 PORTFOLIO COST AND MARKET VALUE Current Market Value Estimate: • $385,934,349 PIMCO • Mellon $385,928,623 Historical Cost: • PIMCO $377,810,436 • Mellon $378,364,688 15.1.2 MODIFIED DURATION Of Portfolio: 2.31 Of Index: 2.38 15.1.3 1% INTEREST RATE CHANGE Dollar Impact(gain/loss)of I%Change: $8,915,085 15.1.4 REVERSE REPOS %of Portfolio in Reverse Repos: (see attached schedule) 0% 15.1.5 PORTFOLIO MATURITY %of Portfolio Maturing within 90 days: 17% 15.1.6 PORTFOLIO QUALITY Average Portfolio Credit Quality: AAA 15.1.7 SECURITIES BELOW "A" RATING %of Portfolio Below"A": I% 15.1.8 INVESTMENT POLICY COMPLIANCE "In Compliance" No"` 15.1.9 PORTFOLIO PERFORMANCE Total Rate of Return(%)by Portfolio Index Period: 1 Month: 1.62 1.59 3 Months: 0.34 0.34 12 Months: 4.09 4.55 Fiscal Year-to-Date: 0.34 0.34 • The Long-Term portfolio outperformed the benchmark by 3 basis points for the month,but lagged by 46 basis points over the last 12 months. • Portfolio duration,near the index,was neutral for perforniancc. • Yield curve positioning,with an emphasis on intermediate maturity issues,was slightly positive for perfornance as yields fell most in this portion of the yield curve. • An underweight exposure to Treasuries was negative,as the sector rallied strongly during the month, • Exposure to Mortgage-backed securities was negative for relative performance as the sector underperformed Treasuries on a duration-adjusted basis. • Corporate issues were positive for performance as the sector continued to perform strongly relative to other bond market sectors;however,an underweight exposure relative to the benchmark was negative. MONTHLY REPORT ORANGE COUNTY SANITATION DISTRICT INVESTMENT MANAGEMENT PROGRAM PIMCO'S PERFORMANCE MONITORING & REPORTING (for the month ended 30 September 2003) Page 2 of 3 'kCompliance Issues: $1,600,000 par of United Airlines(UAL)Pass-Through 2001-1-C(Enhanced Equipment Trust Certificate(EETC)-909317BC2),6.831%coupon,9/1/2008 maturity,representing 0.4%of the portfolio holdings on a par basis was purchased on 8/10/2001;and subsequently downgraded by Moody's from A3 to BA1 (on 9/18/2001)and S&P from A-to BBB (on 9/20/2001). The security was further downgraded by Moody's from BA1 to BA3(on 12/21/2001)and by S&P from BBB to BB (on 6/28/02). Following news of the possible bankruptcy filing,the security was further downgraded in August(B3 Moody's,B+by S&P). On November 29,2002,S&P further downgraded this issue to B,and shortly thereafter on December 9,2002,downgraded the issue one notch further to B-. On August 7,2003,S&P downgraded the issue to CCC+, while Moody's followed suit on August 28,2003 with a downgrade to CA. The District's investment policy requires a minimum rating of A3 by Moody's or A-by S&P,with at least a BBB rating in the event of a split. On September 24,UAL posted$105 million profit for the month of August and said it continued to generate positive cash flow in the month and met the requirements of its debtor- in-possession financing for the seventh straight month. This followed a comment from the CFO in mid-September regarding UAL's need to resolve four major issues before filing an updated business plan to the federal government seeking loan guarantees. He commented that there was no specific timetable by which UAL planned to file the updated plan with the Federal Air Transportation Stabilization Board(ATSB). This agency was charged with handing out up to$10 billion in government-backed loans to worthy airlines. UAL applied for such backing of a$2 billion loan in the summer of 2002,but was rejected late last year prompting it to file for bankruptcy. The CFO said that the four issues that need to be resolved center on pensions,a contractual agreement with Atlantic Coast Airlines,municipal bond litigation and rejection of aircraft leases under what is known as section 1110 of the bankruptcy code. Under the agency's mandate,the government can back 90 percent of the private sector loan but the airline must arrange the other 10 percent on its own. Now,as Chapter 11 process continues to unfold,UAL has begun its search for exit financing and intends to apply to the government for the loan guarantees to raise cash needed to get out of bankruptcy. The CFO also said UAL may seek to raise more than$2 billion in financing through other means,but declined to specify in what form or through what capital markets. After the war in Iraq and the deadly SARS pummeled airline revenues earlier this year,the CFO commented that the revenue environment has improved significantly,aiding UAL in updating its business plan as part of the Chapter 11 exit strategy. PIMCO continues to negotiate with UAL on the District's holdings and currently lead an ad hoc committee. This has been an extremely complicated effort due to the complex nature of UAL's bankruptcy. These negotiations have required PIMCO's analysts access to non-public information and they are now at a point in these workout negotiations where restructuring options are being discussed. Details on the options are non-public information and therefore sharing them results in parties becoming restricted. In light of this extremely complicated bankruptcy,PIMCO will continue to strive to act in the most prudent manner to obtain maximum recovery. 5,000,000 par of Philip Morris-Altria NT(cusip 718154CH8),4/1/2004 maturity,representing 1.3%of the portfolio holdings on a par basis was purchased on 8/6/2001 at a price of 105.26. This security was subsequently downgraded by Moody's from A2 to Baal on 4/01/2003,and then from Baal to Baa2 on 4/23/03. The security was downgraded by S&P from A-to BBB on 4/10/2003. The District's investment policy requires a minimum rating of A3 by Moody's or A-by S&P,with at least a BBB rating in the event of a split. The Philip Morris USA downgrade activity was a result of a negative court judgment and its associated bonding requirement. In the Miles case,named after the initial plaintiff in the class-action lawsuit,an Illinois court fined Philip Morris$10.3 billion for allegedly deceiving smokers into thinking that"light"cigarettes were safer than regular cigarettes. The company,now a subsidiary of Altrin,has said that the lawsuit was flawed and that it planned to appeal the ruling and the class certification order that preceded it. Prior to the judgment,PIMCO's analysis of Altria(the holding company and issuer of the debt)shows investment grade credit metrics even excluding in its entirety Philip Moms USA(the domestic tobacco subsidiary and the entity subject to all of the legal suits). The analysis was based on the assumption that the horizon of any final verdict would be years in the future,while the company would generated significant cash flow in the interim. ai MONTHLY REPORT ORANGE COUNTY SANITATION DISTRICT INVESTMENT MANAGEMENT PROGRAM PIMCO'S PERFORMANCE MONITORING & REPORTING (for the month ended 30 September 2003) Page 3 of 3 On September 16,the Illinois Supreme Court said it would hear an appeal of the$10.1 billion verdict against Altria and also reinstated an earlier requirement that it post$6.8 billion while it appeals the class action case,rather than the$12 billion as initially required. The development settles months of uncertainty following a significant March decision in Madison County Circuit Court when Judge Nicholas Byron awarded$10.1 billion to plaintiffs who claimed Philip Morris USA misled them into believing the company's so called light cigarettes were less harmful than full-flavored cigarettes. PIMCO believes management is unlikely to sacrifice good subsidiaries to fund the bad one,which would create a bad precedent for future court cases. PIMCO has continued to hold their positions at the holding company(Altria)level,but have suspended any additional purchases until greater clarity emerges on the likelihood of various outcomes. Split Rated Securities Still In Compliance: The District's investment policy requires a minimum rating of A3 by Moody's or A-by S&P,with at least a BBB in the event of a split rating. -$4,000,000 par of Ford Motor Credit securities($3 million represented by cusip 345397SJ3 maturing 7/16/04 and$1 million represented by cusip 345397GV9 maturing 5115105), representing 1.0%of the portfolio holdings on a par basis. The securities were downgraded on 10/16/2001 by S&P from A to BBB+;and now carry a Moody's rating of A3 after a further downgrade from A2 on 1/16/2002 and an S&P rating of BBB after a further downgrade from BBB+on 10/25/2002. -$3,000,000 par of General Motors Acceptance Corp securities(cusip 370425SD3)maturing on August 28,2007,representing 0.8%of the portfolio holdings on a par basis. The securities were downgraded on 10/16/2001 by S&P from A to BBB+,and a further downgrade to BBB occurring on 10/16/2002. The securities now carry a Moody's rating of A3 after a further downgrade from A2 on 6/14/03. -$3,500,000 par of Virginia Electric Power NT securities(cusip 927804EN0),maturing in 2006,represents 0.9%of the portfolio holdings on a par basis. The security was downgraded on 10/21/2002 by S&P from A-to BBB+,but continues to carry a Moody's rating of A3. G:1wp.dtaYtt1220bvbite%Treastery Mgnt1lL-T0800-03-09.RPT.doc ..................... ................. ............. .......... ...............................................*"*'*"*****"*'*..................*.......................................................... .......... ....... .............. Report*ID:"G­1 8­2­5­1 Asset Summary Base Currency:USD by Asset Type with Sectors Alternate Base Currency: Exchange Rate: LIQUID OPER-PJNCO-OCSF07511102 9/30/2003 Status:FINAL ......LIQUID . .......... ........................ .................................. ............................ ............. .............. ......................... ............. ................ ..................................... Net Unrealized Cost Market Value % of Gain/Loss Description Shares Par Base Base Total Base e CASH&CASH EQUIVALENTS U.S.DOLLAR INTEREST 468.854.70 468.854.70 1.24% 0.00 CERTIFICATES OF DEPOSIT-DOMESTIC 1.400.000.000 1,400,000.00 1,400,000.00 3.69% 0.00 FED HM LOAN BNK- LESS THAN 1 YR 6,100,000.000 6.081.765.24 6.081.765.24 16.03% 0.00 FEDERAL HOME LOAN MORTGAGE-LESS THAN 1 6,200,000.000 6,171,369.67 6,171,369.67 16.2 6% 0.00 FNMA ISSUES-LESS THAN IYR 3,300,000.000 3,288,893.54 3,288,893.54 8.67% 0.00 MUTUAL FUNDS 175.658.110 175,658.11 175,658.11 0.46% 0.00 TREASURY BILLS-LESS THAN IYR 1,200,000.000 1,194,191.67 1,194,191.67 3.15% 0.00 U.S.DOLLAR 18,375,658.110 18,780,732.93 18,780,732.93 49.49% 0.00 CASH&CASH EQUIVALENTS 18,375,658.110 18,780,732.93 18.780.732.93 49.49% 0.00 FIXED INCOME SECURITIES U.S.DOLLAR BANKING&FINANCE 4,950,000.000 5,121,180.00 5,036,662.50 13.27% -84,517.50 INDUSTRIAL 300.000.000 308.808.00 302.013.00 0.8001b -6,795.00 U.S.AGENCIES 7,200,000.000 7.441.266.00 7.293.131.32 19.22% -148.134.68 U.S.GOVERNMENT'S 5,800,000.000 6,251,984.38 5,877,952.00 15.49% -374,032.38 UTILITY-TELEPHONE 650,000.000 677.046.50 659.646.00 1.74% -17.400.50 U.S.DOLLAR 18,900,000.000 19,800,284.86 19,169,404.82 50.51% -630,880.06 FIXED INCOME SECURITIES 18,900,000.000 19,800,284.88 19,169,404.82 50.515/-o -630,880.06 TOTAL ASSETS-BASE* 37,275,658.110 38,581,017.81 37,950,137.75 100.000/0 -630,880.06 Workberidi ........._..............................._._._._._._._._._._._._...._............._._._._._._._._._._................_.................................................................................._......................._._._......................................................................................................................._............._...._._._._...._._._....__._................._.,_._._....................._.............................._._._._..._._.........................................w,........._...........:. Report ID:GL8251 1 Asset Slunrriar y Base Currency:USD by.Asset Type with Sectors Alternate ease Currency: 3 Exchange Rate: LONG TERM OPER-PIlIRCO-OCSF07522202 9�30�2003 Status:FINAL ` Net Unrealized Cost Market Value % of Gain/Loss Description Shares Par Base Base Total Base CASH&CASH EQUIVALENTS U.S.DOLLAR CASH -180,169.24 -180.169.24 -0.05% 0.00 PENDING TRADES -24,662.805.47 -24,662,805.47 -6.39% 0.00 INTEREST 3,332,359.74 3,332,359.74 0.86% 0.00 COMMERCIAL PAPER-DISCOUNT 3,400,000.000 3.388.394.44 3,388,394.44 0.880/0 0.00 FED HM LOAN BNK-LESS THAN 1YR 32,300,000.000 32,183,468.43 32,183,468.43 8.34% 0.00 FEDERAL HOME LOAN MORTGAGE-LESS THAN 1 9,700,000.000 9,672,980.11 9,672,980.11 2.51% 0.00 FNMA ISSUES-LESS THAN IYR 42,800,000.000 42.651.438.17 42,651,438.17 11.050/0 0.00 MUTUAL FUNDS 143.053.620 143.053.62 143.053.62 0.04% 0.00 TREASURY BILLS-LESS THAN IYR 4,500,000.000 4,478,218.75 4,478,218.75 1.16% 0.00 U.S.DOLLAR 92,843,053.620 71,006,938.55 71,006,938.55 18.40% 0.00 CASH&CASH EQUIVALENTS 92,843,053.620 71,006,938.55 71,006,938.55 18.40% 0.00 FIXED INCOME SECURITIES U.S.DOLLAR ABS-AIRPLANE RECEIVABLES 1,600,000.000 1,600,000.00 244,000.00 0.060/0 -1,356,000.00 BANKING&FINANCE 32,335,000.000 33,468,411.00 34,442,367.45 8.92% 973,956.45 COLLATERALIZED MORTGAGE OBLIGATION 2,504,229.760 2,504,229.76 2,718,717.04 0.70% 214.487.28 FHLMC MULTICLASS 1.198.327.690 1,199,604.37 1,246,776.08 0.321/10 47,171.71 FHLMC POOLS 194,797.030 195.424.71 200,869.18 0.05% 5,444.47 FNMA POOLS 47,749,442.050 48.990.910.44 49,207,916.28 12.75% 217,005.84 GNMA MULTI FAMILY POOLS 3,718,877.150 3,700,333.93 3,779,028.74 0.98% 78,694.81 GNMA SINGLE FAMILY POOLS 11,850,348.080 12,071,678.59 12,432,369.33 3.22% 360,690.74 INDUSTRIAL 12,000,000.000 12.458.780.00 12,436,500.00 3.22% -22.280.00 INFLATION INDEXED SECURITIES 34,241,230.000 34,258,241.71 38,367,363.32 9.94% 4,109,121.61 PVT PLACEMENTS-MORE THN IYR 752,000.000 826,199.84 826,199.84 0.21% 0.00 U.S.AGENCIES 41,204,132.880 42,280,838.46 44,547,779.14 11.54% 2,266,940.68 U.S.GOVERNMENTS 92,597,276.280 100,770,646.50 100,926,237.71 26.15% 155,591.21 UTILITY-ELECTRIC 6,500,000.000 6,438,210.00 6,967,160.00 1.81% 528,950.00 UTILITY-TELEPHONE 6,000,000.000 6,594,240.00 6,578,400.00 1.70% -15,840.00 U.S.DOLLAR 294,445,660.920 307,357,749.31 314,921,684.11 $1.60% 7,563,934.80 1 Workbench _....._.._..............-.-................Asset Summ.._...._._._...._...._._......._._................_._._._._...._._._._....__......._._......._...._....__..__...._..__.._._._._._.__._...._............................---------- -------� Report ID:GL8251 Summary Base Currency:USD 3 Alternate Base Currency: by Asset Type with Sectors Exchange Rate: LONG TERM OPER PII14C0-OCSF07522202 9[30/2003 Status:�._ - --- -- --- -- - —- --... -- -........ _ _ _._.... .............I..._......I........... ................... -.--............ -... Net Unrealized Cost Market Value %of Gain/Loss Description Shares Par Base Base Total Base FIXED INCOME SECURITIES 294,445,660.920 307,357,749.31 314,921,684.11 81.60U/o 7,563,934.80 TOTAL ASSETS-BASE: 387,288,714.540 378,364,687.86 385,928,622.66 100.00% 7,563,934.80 2 .Workbeneh YLDANAL YIELD ANALYSIS PAGE s 1 OCSF07511102 2003/09/30 RUN DATE s 10/06/03 DISTRICT: LIQUID OPERATING RUN TIME s 10.31.55 PAR VALUE YTM AT CURRENT MOODY MARKET TOTAL COST/ 8 TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE MARKET VALUE 8 TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- CASH 6 CASH EQUIVALENTS 500,000.00 FEDERAL HOME LN BK CONS DISC N .000 .000 P-1 99.532 497,660.00 2.71 313384NJ4 MAT 10/24/2003 A-1+ 497,660.00 1.33 1,500,000.00 FEDERAL HOME LN BKS CONS DISC .000 .000 P-1 99.736 1,496,037.71 8.16 313384NPO MAT 10/29/2003 A-1+ 1,496,037.71 3.99 3,100,000.00 FEDERAL HOME LN BKS CONS DISC .000 .000 P-1 99.788 3,093,442.53 16.89 313384PL7 MAT 11/19/2003 A-I+ 3,093,442.53 8.25 1,000,000.00 FEDERAL HOME LN BKS CINS DISC .000 .000 P-1 99.462 994,625.00 5.43 313384UK3 MAT 03/17/2004 A-1+ 994,625.00 2.65 2,400,000.00 FEDERAL HOME LN MTG CORD DISC .000 .000 P-1 99.721 2,393,314.67 13.06 313396PT4 MAT 11/26/2003 A-1+ 2,393,314.67 6.39 3,800,000.00 FEDERAL HOME LN MTG CORP DISC .000 .000 P-1 99.422 3,778,055.00 20.63 313396U24 MAT 03/31/2004 A-1+ 3,778,055.00 10.08 1,000,000.00 FEDERAL NATL MTG ASSN DISC .000 .000 P-1 99.468 994,677.08 5.43 313588PD1 MAT 11/12/2003 A-1+ 994,677.08 2.65 2,300,000.00 FEDERAL NATL MTG ASSN DISCOUNT .000 .000 P-1 99.749 2,294,216.46 12.52 313588PL3 HAT 11/19/2003 A-1+ 2,294,216.46 6.12 1,200,000.00 U S TREASURY BILL .000 .000 P-1 99.516 1,194,191.67 6.52 912795PK1 DUE 02/12/2004 DD 08/14/2003 A-1+ 1,194,191.67 3.19 1,400,000.00 WELLS FARGO BK NA INSTL C/D .000 1.060 100.000 1,400,000.00 7.64 94975UXBB 1.060% 10/23/2003 DD 09/23/03 1,400,000.00 3.74 175,658.11 DREYFUS TREASURY CASH MGMT .000 .798 AAA 100.000 175,658.11 .95 996085247 AAA 175,658.11 .47 -------- ------- ----------------- --------- TOTAL CASH 6 CASH EQUIVALENTS .000 .027 18,311,878.23 100.00 18,311,878.23 48.86 FIXED INCOME SECURITIES 1,000,000.00 ASSOCIATES CORP NORTH AMER .000 5.658 AA1 102.515 1,041,290.00 5.34 046003KA6 5.800% 04/20/2004 DD 04/20/99 AA- 1,025,150.00 2.74 YLDANAL YIELD ANALYSIS PAGE : 2 OCSF07511102 2003/09/30 RUN DATE : 10/06/03 DISTRICT: LIQUID OPERATING RUN TIME : 10.31.55 PAR VALUE YTH AT CURRENT MOODY MARKET TOTAL COST/ % TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE HARKET VALUE % TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 650,000.00 BELL ATLANTIC-NEW JERSEY INC .000 5.789 AA3 101.484 677,046.50 3.44 077858AA6 5.875% 02/01/2004 DD 02/01/94 A+ 659,646.00 1.76 300,000.00 COLGATE PALHOLIVE MTN TR 00058 .000 5.235 AA3 100.671 308,808.00 1.57 19416QCK4 5.270% 12/01/2003 DD 11/24/98 AA- 302,013.00 .81 1,350,000.00 FEDERAL FARM CR BKS CONS SYSTE .000 5.330 AAA 101.316 1,399,963.50 7.13 31331H6G7 6.40% 01/23/2004 DD 01/01/1999 AAA 1,367,760.06 3.65 550,000.00 FEDERAL FARM CR BKS CONS MTN .000 4.998 AAA 100.032 565,229.50 2.87 31331RC78 5.000% 10/02/2003 DD 10/02/98 AAA 550,178.42 1.47 1,100,000.00 FEDERAL HOME LN HTG CORP DEB .000 3.701 AAA 101.323 1,125,905.00 5.81 3134A4PH1 3.750% 04/15/2004 DD 04/15/02 AAA 1,114,558.28 2.97 4,200,000.00 FEDERAL NATL MTG ASSN DEBS .000 5.052 AAA 101.444 4,350,168.00 22.22 31359HEMI 5.125% 02/13/2004 DD 02/08/99 AAA 4,260,634.56 11.37 1,000,000.00 GENERAL ELEC CAP MTN /TR 00545 .000 1.239 AAA 100.062 1,001,089.00 5.21 36962GYS7 VAR RT 05/20/2004 DD 05/20/02 AAA 1,000,620.00 2.67 1,000,000.00 LEHMAN BROS HLDGS INC .000 6.453 A2 102.671 1,045,590.00 5.35 524908BZ2 6.625% 04/01/2004 DD 03/26/99 A 1,026,710.00 2.74 500,000.00 PAINE WEBBER GROUP INC NTS .000 6.396 AA2 100.843 519,405.00 2.63 695629CE3 6.450% 12/01/2003 DD 12/01/98 AA+ 504,215:00 1.35 1,000,000.00 US BANCORP MTN ITR 00119 .000 5.835 AA3 102.828 1,046,310.00 5.36 91159HEY2 6.000% 05/15/2004 DD 05/10/99 A+ 1,028,280.00 2.74 5,800,000.00 U S TREASURY BONDS .000 11.718 AAA 101.344 6,251,984.38 30.66 91281ODGO 11.875% 11/15/2003 DD 10/05/83 AAA 5,877,952.00 15.68 YLDANAL YIELD ANALYSIS PAGE 3 OCSF07511102 2003/09/30 RUN DATE : 10/06/03 DISTRICT: LIQUID OPERATING RUN TIME : 10.31.55 PAR VALUE YTM AT CURRENT MOODY MARKET TOTAL COST/ % TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE MARKET VALUE 8 TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 450,000.00 WELLS FARGO 6 CO SUBNT 1.615 6.102 AA2 100.375 467,496.00 2.35 949740BY9 6.125% 11/01/2003 DD 11/01/93 A 451,687.50 1.21 -------- ------- ----------------- --------- TOTAL FIXED INCOME SECURITIES .007 5.725 19,800,284.88 100.00 19,169,404.82 51.16 -------- ------- ----------------- --------- TOTAL .003 2.801 38,112,163.11 100.00 37,481,283.05 100.00 ----------------- --------- YLDANAL YIELD ANALYSIS PAGE 3 4 OCSF07522202 2003/09/30 RUN DATE 3 10/06/03 DISTRICT. LONG-TERM OPERATING RUN TIME 3 10.31.55 PAR VALUE YTM AT CURRENT MOODY MARKET TOTAL COST/ 8 TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE MARKET VALUE 8 TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- CASH 6 CASH EQUIVALENTS 4,400,000.00 FEDERAL HOME LN BK CONS DISC N .000 .000 P-1 99.761 4,389,473.00 4.74 313384MUO MAT 10/10/2003 A-1+ 4,389,473.00 1.08 12,000,000.00 FEDERAL HOME LN BKS CONS DISC .000 .000 P-1 99.747 11,969,666.67 12.93 313384MZ9 MAT 10/15/2003 A-1+ 11,969,666.67 2.94 3,800,000.00 FEDERAL HOME LN BK CONS DISC N .000 .000 P-1 99.740 3,790,115.88 4.09 313384NJ4 HAT 10/24/2003 A-1+ 3,790,115.88 .93 2,000,000.00 FEDERAL HOME LN BK CONS DISC N .000 .000 P-1 99.433 1,988,663.33 2.14 313384NY1 MAT 11/07/2003 A-1+ 1,988,663.33 .49 3,400,000.00 FEDERAL HOME LN BKS CINS DISC .000 .000 P-1 99.460 3,381,623.47 3.65 313384UK3 MAT 03/17/2004 A-1+ 3,381,623.47 .83 6,700,000.00 FEDERAL HOME LN BKS CONS DISC .000 .000 P-1 99.462 6,663,926.08 7.20 313384UM9 HAT 03/19/2004 A-1+ 6,663,926.08 1.64 9,700,000.00 FEDERAL HOME LN MTG CORP DISC .000 .000 P-1 99.721 9,672,980.11 10.45 313396PT4 MAT 11/26/2003 A-1+ 9,672,980.11 2.37 13,700,000.00 FEDERAL NATL MTG ASSN DISCOUNT .000 .000 P-1 99.745 13,665,023.14 14.77 313588M25 HAT 10/15/2003 A-1+ 13,665,023.14 3.35 11,300,000.00 FEDERAL NATL HTG ASSN DISCOUNT .000 .000 P-1 99.733 11,269,873.65 12.18 313588PL3 HAT 11/19/2003 A-1+ 11,269,873.65 2.77 200,000.00 FEDERAL NATL MTG ASSN DISC .000 .000 P-1 99.637 199,274.00 .21 313588QA6 A-1+ 199,274.00 .05 800,000.00 FEDERAL NATL MTG ASSN DISCOUNT .000 .000 P-1 99.663 797,301.63 .86 313588QNB HAT 12/15/2003 A-1+ 797,301.63 .20 200,000.00 FEDERAL NATL MTG ASSN DISC NT .000 .000 P-1 99.553 199,106.00 .21 313588TF2 A-1+ 199,106.00 .05 9,500,000.00 FEDERAL NATL MTG ASSN DISCOUNT .000 .000 P-1 99.553 9,457,535.00 10.22 313588TGO MAT 02/19/2004 A-1+ 9,457,535.00 2.32 500,000.00 FEDERAL NATL MTG ASSN DISCUNT .000 .000 P-1 99.550 497,750.00 .53 313588TL9 MAT 02/23/2004 A-1+ 497,750.00 .12 YLDANAL YIELD ANALYSIS PAGE i 5 OCSF07522202 2003/09/30 RUN DATE s 10/06/03 DISTRICT: LONG-TERM OPERATING RUN TIME i 10.31.55 PAR VALUE YTM AT CURRENT MOODY MARKET TOTAL COST/ 8 TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE MARKET VALUE % TOTAL ----------------- ----------------------------- --- ------ ------- -------- ------------ ---------- 1,800,000.00 FEDERAL NATL MTG ASSN DISCOUNT .000 .000 P-1 99.556 1,792,008.00 1.93 313588TM7 MAT 02/24/2004 A-1+ 1,792,008.00 .44 1,800,000.00 FEDERAL NATL MTG ASSN DISCOUNT .000 .000 P-1 99.441 1,789,946.75 1.93 313588TNS MAT 02/25/2004 A-1+ 1,789,946.75 .44 3,000,000.00 FEDERAL NATL MTG ASSN DISC .000 .000 P-1 99.454 2,983,620.00 3.22 313588UK9 A-1+ 2,983,620.00 .73 600,000.00 GENERAL ELEC CAP DISC .000 .000 P-1 99.662 597,974.33 .64 36959JYCl 11/12/2003 597,974.33 .15 2,800,000.00 GENERAL ELEC CAP DISC .000 .000 P-1 99.658 2,790,420.11 3.01 36959JZA4 12/10/2003 2,790,420.11 .68 4,500,000.00 U S TREASURY BILL .000 .000 P-1 99.516 4,478,218.75 4.84 912795PK1 DUE 02/12/2004 DD 08/14/2003 A-1+ 4,478,218.75 1.10 143,053.62 DREYFUS TREASURY CASH MGMT .000 .798 AAA 100.000 143,053.62 .15 996085247 AAA 143,053.62 .04 -------- ------- ----------------- --------- TOTAL CASH 6 CASH EQUIVALENTS .000 .000 92,517,553.52 200.00 92,517,553.52 22.72 FIXED INCOME SECURITIES 752,000.00 AIG SUNAMERICA GLOBAL REG S .000 5.325 109.867 826,199.84 .26 000907AAO 5.850% 08/01/2008 DD 08/08/01 826,199.84 .20 23,000,000.00 COMMIT TO PUR FNMA SF MTG .000 4.881 AAA 102.438 23,331,250.00 7.48 01FOSO4AI 5.000% 10/01/2018 DD 10/01/03 AAA 23,560,625.00 5.78 1,500,000.00 COMMIT TO PUR FNMA SF MTG .000 5.814 AAA 103.203 1,534,375.00 .49 01F0606AB 6.000% 10/01/2033 DD 10/01/03 AAA 1,548,046.80 .38 900,000.00 BEAR STEARNS MTN # TR 00459 .000 1.419 A2 100.062 899,406.00 .28 073928VC4 VAR RT 12/01/2003 DD 08/17/01 A 900,558.00 .22 1,500,000.00 CIT GROUP INC NEW SR NT .000 5.074 A2 108.406 1,527,135.00 .51 125581ADO 5.500% 11/3012007 DD 12/02/02 A 1,626,090.00 .40 YLDANAL YIELD ANALYSIS PAGE s 6 OCSF07522202 2003/09/30 RUN DATE s 10/06/03 DISTRICT: LONG-TERM OPERATING RUN TIME s 10.31.55 PAR VALUE YT'H AT CURRENT MOODY MARKET TOTAL COST/ 9 TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE MARKET VALUE 8 TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 5,000,000.00 CITIGROUP INC GLOBAL SUB NT .000 5.240 AA2 107.343 5,333,600.00 1.70 172967BP5 5.625% 08/27/2012 DD 08/26/02 A+ 5,367,150.00 1.32 108,193.21 FHLMC GROUP #G4-0353 .000 7.327 AAA 102.361 110,931.86 .03 3128DBMA2 7.500% 10/01/2004 DD 03/01/99 AAA 110,747.12 .03 7,500,000.00 FEDERAL HOME LN BK CONS BDS .000 6.615 AAA 107.713 7,997,625.00 2.56 3133MAUN7 7.125% 02/15/2005 DD 02/08/00 AAA 8,078,509.50 1.98 86,603.82 FHLMC GROUP #79-6064 .000 3.696 AAA 104.062 84,492.85 .02 31348SWZ3 6.384% 01/01/2028 DD 12/01/97 AAA 90,122.06 .02 11,350,000.00 FEDERAL NATL MTG ASSN DEBS .000 4.845 AAA 108.363 11,521,271.50 3.90 31359MJX2 5.250% 06/15/2006 DD 06/22/01 AAA 12,299,225.47 3.02 897,067.52 FNMA POOL 10254510 .000 4.871 AAA 102.645 924,803.55 .29 31371KVB4 5.000% 11/01/2017 DD 10/01/02 AAA 921,611.90 .23 187,647.80 FNMA POOL #0254631 .000 4.871 AAA 102.645 193,277.24 .06 31371KY47 5.000% 02/01/2018 DD 01/01/03 AAA 192,610.20 .05 168,398.70 FNMA POOL #0254760 .000 4.871 AAA 102.645 173,450.66 .05 31371K5V9 5.000% 06/01/2018 DD 05/01/03 AAA 172,852.05 .04 71,802.84 FNMA POOL #0254866 .000 4.871 AAA 102.645 73,956.93 .02 31371LCB3 5.000% 09/01/2018 DD 08/01/03 AAA 73,701.69 .02 245,061.28 FNMA POOL #0323980 .000 5.727 AAA 104.758 255,859.30 .08 31374T2M0 6.000% 04/01/2014 DD 09/01/99 AAA 256,720.83 .06 36,290.11 FNMA POOL #0357328 .000 4.877 AAA 102.532 37,378.81 .01 31376J4H8 5.000% 01/01/2018 DD 01/01/03 AAA 37,208.80 .01 84,340.76 FNMA POOL #0456482 .000 5.724 AAA 104.820 88,057.02 .02 31381CCT2 6.000% 02/01/2014 DD 02/01/99 AAA 88,406.25 .02 241,995.39 FNMA POOL #0509649 .000 5.724 AAA 104.820 252,658.31 .08 31383QEWO 6.000% 09/01/2014 DD 09/01/99 AAA 253,660.32 .06 194,825.10 FNMA POOL #0535451 .000 5.727 AAA 104.758 203,409.58 .06 31384VZOO 6.000% 06/01/2015 DD 07/01/00 AAA 204,094.51 .05 4,267,050.99 FNMA POOL #0535672 .000 5.727 AAA 104.758 4,455,067.93 1.41 31384WCH1 6.000% 01/01/2016 DD 12/01/00 AAA 4,470,069.17 1.10 YLDANAL YIELD ANALYSIS PAGE s 7 OCSF07522202 2003/09/30 RUN DATE : 10/06/03 DISTRICT: LONG-TERM OPERATING RUN TINE : 10.31.55 PAR VALUE YTM AT CURRENT MOODY MARKET TOTAL COST/ % TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE MARKET VALUE % TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 1,440,144.82 FNMA POOL f0545296 .000 5.730 AAA 104.570 1,503,601.19 .47 31385HXZO 6.000% 11/01/2016 DD 10/01/01 AAA 1,505,963.90 .37 119,286.93 FNMA POOL #0545580 .000 5.734 AAA 104.633 124,543.01 .03 31385JCR7 6.000% 03/01/2017 DD 03/01/02 AAA 124,813.27 .03 230,876.56 FNMA POOL 10545998 .000 5.023 AAA 103.039 240,111.62 .07 31385JRT7 6.000% 11/01/2032 DD 10/01/02 AAA 237,892.14 .06 205,828.73 FNMA POOL #0555101 .000 5.738 AAA 104.570 214,898.05 .06 31305WU23 6.000% 10/01/2017 DD 11/01/02 AAA 215,235.74 .05 914,332.11 FNMA POOL #0555285 .000 5.803 AAA 103.395 950,905.40 .30 31385W2S7 6.000% 03/01/2033 DD 02/01/03 AAA 945,369.39 .23 403,365.36 FNMA POOL #0555363 .000 4.871 AAA 102.645 415,466.32 .13 31385W5Y1 5.000% 04/01/2018 DD 03/01/03 AAA 414,032.48 .10 902,305.29 FNMA POOL #0555528 .000 5.803 AAA 103.395 938,397.51 .29 31385XD95 6.000% 04/01/2033 DD 05/01/03 AAA 932,934.31 .23 339,493.05 FNMA POOL /0555545 .000 4.871 AAA 102.645 349,677.84 .11 31385XES2 5.000% 06/01/2018 DD 05/01/03 AAA 348,471.05 .09 905,629.54 FNMA POOL #0555640 .000 5.603 AAA 103.395 941,854.72 .29 31385XHRI 6.000% 07/01/2033 DD 06/01/03 AAA 936,371.41 .23 79,020.96 FNMA POOL #0576386 .000 5.768 AAA 104.020 02,502.82 .02 31386XJ72 6.000% 05/01/2016 DD 05/01/01 AAA 82,203.86 .02 224,094.92 FNMA POOL #0576739 .000 5.734 AAA 104.633 233,969.10 .07 31386XV86 6.000% 04/01/2016 DD 04/01/01 AAA 234,476.81 .06 264,776.77 FNMA POOL #0580888 .000 5.734 AAA 104.633 276,443.49 .08 31387DJ91 6.000% 05/01/2016 DD 05/01/01 AAA 277,043.37 .07 210,597.71 FNMA POOL #0594002 .000 5.734 AAA 104.633 219,877.17 .06 31387T3K8 6.000% 07/01/2016 DD 07/01/01 AAA 220,354.30 .05 268,419.45 FNMA POOL #0597376 .000 5.730 AAA 104.570 200,246.68 .08 31387XT96 6.000% 09/01/2016 DD 08/01/01 AAA 280,687.05 .07 202,673.50 FNMA POOL #0605259 .000 5.738 AAA 104.570 211,603.80 .06 3138SHMGI 6.000% 09/01/2016 DD 09/01/01 AAA 211,936.31 .05 YLDANAL YIELD ANALYSIS PAGE e 8 OCSF07522202 2003/09/30 RUN DATE t 10/06/03 DISTRICTS LONG-TERM OPERATING RUN TINE t 10.31.55 PAR VALUE YTM AT CURRENT MOODY MARKET TOTAL COST/ 8 TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE MARKET VALUE 8 TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 151,460.24 FNMA POOL #0608366 .000 5.734 AAA 104.633 158,133.95 .05 31388LZ78 6.000% 10/01/2016 DD 09/01/01 AAA 158,477.11 .04 172,684.62 FNMA POOL #0616734 .000 5.734 AAA 104.633 180,293.53 .05 31388WEF9 6.000% 12/01/2016 DD 12/01/01 AAA 180,684.77 .04 216,112.72 FNMA POOL #0630012 .000 5.763 AAA 104.111 225,635.18 .07 31389NYH2 6.000% 02/01/2017 DD 02/01/02 AAA 224,997.07 .06 971,978.16 FNMA POOL #0632376 .000 5.730 AAA 104.720 1,014,805.96 .32 31389QQ50 6.000% 07/01/2017 DD 07/01/02 AAA 1,017,858.54 .25 557,031.83 FNMA POOL #0653116 .000 5.730 AAA 104.720 581,576.05 .18 31390QSD8 6.000% 07/01/2017 DD 07/01/02 AAA 583,325.46 .14 242,834.96 FNMA POOL #0673280 .000 5.738 AAA 104.570 253,534.87 .08 31391P6R2 6.000% 08/01/2017 DD 11/01/02 AAA 253,933.27 .06 609,214.14 FNMA POOL #0681309 .000 4.871 AAA 102.645 627,490.56 .19 31391Y3S4 5.000% 02/01/2018 DD 02/01/03 AAA 625,324.99 .15 76,565.99 FNMA POOL #0681334 .000 4.871 AAA 102.645 78,862.97 .02 31391Y4T1 5.000% 02/01/2018 DD 01/01/03 AAA 78,590.80 .02 38,763.51 FNMA POOL #0685665 .000 4.871 AAA 102.645 39,926.42 .01 31400EW22 5.000% 02/01/2018 DD 02/01/03 AAA 39,788.62 .01 330,350.03 FNMA POOL #0686318 .000 4.871 AAA 102.645 340,260.53 .10 31400FPB7 5.000% 03/01/2018 DD 03/01/03 AAA 339,006.24 .08 131,275.19 FNMA POOL #0688739 .000 4.871 AAA 102.645 135,213.44 .04 31400JEL9 5.000% 06/01/2018 DD 06/01/03 AAA 134,746.80 .03 776,638.16 FNMA POOL f0693834 .000 4.871 AAA 102.645 799,937.30 .25 3140OPY74 5.000% 03/01/2019 DD 03/01/03 AAA 797,176.59 .20 294,023.47 FNMA POOL #0695852 .000 4.871 AAA 102.645 302,844.17 .09 31400SBVO 5.000% 05/01/2018 DD 05/01/03 AAA 301,799.01 .07 877,339.71 FNMA POOL 10695889 .000 4.871 AAA 102.645 903,659.90 .28 31400SC23 5.000% 05/01/2018 DD 05/01/03 AAA 900,541.22 .22 28,882.46 FNMA POOL #0697026 .000 4.871 AAA 102.645 29,748.94 .00 31400TLF2 5.000% 05/01/2018 DD 04/01/03 AAA 29,646.27 .01 YLDANAL YIELD ANALYSIS PAGE t 9 OCSF07522202 2003/09/30 RUN DATE t 10/06/03 DISTRICT: LONG-TERM OPERATING RUN TIME : 10.31.55 PAR VALUE YTH AT CURRENT MOODY MARKET TOTAL COST/ 8 TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE MARKET VALUE % TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 138,264.69 FNMA POOL 10698939 .000 5.728 AAA 104.745 144,356.98 .04 31400VPY2 6.000% 09/01/2017 DD 03/01/03 AAA 144,825.78 .04 294,427.33 FNMA POOL #0702210 .000 4.875 AAA 102.557 303,260.15 .09 31401ADP9 5.000% 05/01/2018 DD 05/01/03 AAA 301,955.29 .07 94,890.02 FNMA POOL 10703195 .000 5.714 AAA 205.008 88,630.49 .02 31401BGC3 6.000% 01/01/2017 DD 04/01/03 AAA 89,141.15 .02 312,665.02 FNMA POOL #0709148 .000 4.871 AAA 102.645 322,044.97 .10 31401HZM7 5.000% 06/01/2018 DD 06/01/03 AAA 320,933.54 .08 834,646.06 FNMA POOL #0710235 .000 4.071 AAA 102.645 859,685.45 .27 31401KBCS 5.000% 06/01/2018 DD 06/01/03 AAA 856,718.53 .21 27,298.34 FNMA POOL #0713344 .000 4.871 AAA 102.645 26,117.29 .00 31401NP52 5.000% 06/01/2018 DD 06/01/03 AAA 28,020.25 .01 2,651,557.74 FNMA POOL #0720369 .000 4.875 AAA 102.557 2,731,104.47 .86 31401WJNO 5.000% 06/01/2018 DD 06/01/03 AAA 2,719,353.17 .67 324,411.47 FNMA POOL #0721629 .000 4.862 AAA 102.832 334,143.02 .10 31401XVW4 5.000% 07/01/2018 DD 06/01/03 AAA 333,598.90 .08 438,461.74 GNMA POOL #0596612 .000 6.177 AAA 105.223 460,179.30 .14 36200BYH4 6.500% 09/15/2032 DD 09/01/02 AAA 461,361.11 .11 1,480,019.82 GNMA POOL #0569358 .000 6.206 AAA 104.735 1,514,707.78 .49 36200QQK3 6.500% 04/15/2032 DD 04/01/02 AAA 1,550,091.77 .38 64,629.32 GNMA POOL #0569685 .000 6.176 AAA 105.254 67,830.49 .02 3620002S2 6.500% 02/15/2032 DD 02/01/02 AAA 68,024.89 .02 108,542.02 GNMA POOL #0570019 .000 6.177 AAA 105.223 113,928.25 .03 3620ORG48 6.500% 07/15/2032 DD 07/01/02 AAA 114,210.80 .03 710,211.24 GNMA POOL #0574323 .000 6.176 AAA 105.254 745,388.89 .23 36200WAY7 6.500% 12/15/2031 DD 12/01/01 AAA 747,525.10 .18 70,464.87 GNMA POOL #0575364 .000 6.176 AAA 105.254 73,955.08 .02 3620OXFD6 6.500% 11/15/Z031 DD 11/01/01 AAA 74,167.03 .02 27,102.45 GNMA POOL #0587117 .000 6.177 AAA 105.223 28,444.87 .00 36201MG22 6.500% 06/15/2032 DD 06/01/02 AAA 28,517.92 .01 YLDANAL YIELD ANALYSIS PAGE 10 OCSF07522202 2003/09/30 RUN DATE 10/06/03 DISTRICT: LONG-TERM OPERATING RUN TIME i 10.31.55 PAR VALUE YTM AT CURRENT MOODY MARKET TOTAL COST/ % TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE MARKET VALUE % TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 80,817.68 GNMA POOL #0587439 .000 6.177 AAA 105.223 84,920.68 .02 3620IMS45 6.500% 11/15/2032 DD 12/01/02 AAA 85,038.51 .02 18,104.46 GNMA POOL #0421389 .000 6.159 AAA 105.535 19,001.20 .00 36206UC23 6.500% 04/15/2026 DD 04/01/96 AAA 19,106.57 .00 27,092.30 GNMA POOL #0449851 .000 6.202 AAA 104.797 28,434.22 .00 36208FWLO 6.500% 01/15/2028 DD 01/01/90 AAA 28,391.85 .01 89,231.28 GNMA POOL 10466845 .000 6.163 AAA 105.473 93,651.02 .02 36209BTA6 6.500% 06/15/2028 DD 06/01/98 AAA 94,114.60 .02 677,509.66 GNMA POOL #0468052 .000 6.163 AAA 105.473 711,067.56 .22 36209C5M4 6.500% 07/15/2028 DD 07/01/98 AAA 714,587.46 .18 262,214.03 GNMA POOL #0476041 .000 6.163 AAA 105.473 274,792.11 .08 36209MZE7 6.500% 06/15/2028 DD 06/01/98 AAA 276,564.11 .07 217,313.68 GNMA POOL #0478626 .000 6.168 AAA 105.379 227,737.95 .07 362090VT9 6.500% 01/15/2029 DD 01/01/99 AAA 229,002.79 .06 249,614.15 GNMA POOL #0480598 .000 6.168 AAA 105.379 261,587.84 .08 36209S3F6 6.500% 10/15/2028 DD 10/01/98 AAA 263,040.67 .06 558,777.46 GNMA POOL #0495527 .000 6.176 AAA 105.254 586,454.41 .18 36209YLG1 6.500% 06/15/2031 DD 06/01/01 AAA 588,135.12 .14 633,585.27 GNMA POOL #0485610 .000 6.176 AAA 105.254 664,967.54 .21 36209YN38 6.500% 07/15/2031 DD 07/01/01 AAA 666,873.27 .16 133,203.96 GNMA POOL #0485682 .000 6.176 AAA 105.254 139,801.72 .04 36209YRB6 6.500% 08/15/2031 DD 08/01/01 AAA 140,202.38 .03 140,291.53 GNMA POOL #0485703 .000 6.176 AAA 105.254 147,240.35 .04 36209YRY6 6.500% 08/15/2031 DD 08/01/01 AAA 147,662.32 .04 16,446.65 GNMA POOL #0512235 .000 6.172 AAA 105.316 17,261.27 .00 36211GBC6 6.500% 11/15/2029 DD 11/01/99 AAA 17,321.02 .00 244,244.12 GNMA POOL #0514326 .000 6.168 AAA 105.379 255,960.20 .08 36211JLF2 6.500% 07/15/2029 DD 07/01/99 AAA 257,381.79 .06 67,280.20 GNMA POOL #0530053 .000 6.209 AAA 104.682 70,612.68 .02 36212CZS3 6.500% 04/15/2031 DD 04/01/01 AAA 70,430.04 .02 YLDANAL YIELD ANALYSIS PAGE : 11 OCSF07522202 2003/09/30 RUN DATE : 10/06/03 DISTRICT: LONG-TERM OPERATING RUN TIME : 10.31.55 PAR VALUE YTM AT CURRENT MOODY MARKET TOTAL COST/ 8 TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE MARKET VALUE 9 TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 69,192.13 GNMA POOL #0530290 .000 6.176 AAA 105.254 72,511.20 .02 36212DC31 6.500% 03/15/2031 DD 04/01/01 AAA 72,827.42 .02 135,383.08 GNMA POOL #0537885 .000 6.176 AAA 105.254 142,088.77 .04 36212MRE1 6.500% 02/15/2031 DD 02/01/01 AAA 142,495.99 .03 16,205.48 GNMA POOL #0547512 .000 6.176 AAA 105.254 17,008.16 .00 36212YGV9 6.500% 04/15/2031 DD 04/01/01 AAA 17,056.90 .00 120,829.58 GNMA POOL #0547715 .000 6.176 AAA 105.254 135,009.37 .04 36212YN82 6.500% 02/15/2031 DD 02/01/01 AAA 135,598.17 .03 91,658.21 GNHA POOL #0552322 .000 6.176 AAA 105.254 96,198.16 .03 36213ESK3 6.500% 01/15/2032 DD 01/01/02 AAA 96,473.05 .02 727,214.83 GNMA POOL #0552466 .000 6.206 AAA 104.735 763,234.69 .24 36213EW36 6.500% 03/15/2032 DD 03/01/02 AAA 761,645.02 .19 555,614.68 GNMA POOL #0552659 .000 6.177 AAA 105.223 583,134.96 .18 36213E5U6 6.500% 07/15/2032 DD 07/01/02 AAA 584,632.55 .14 569,397.17 GNMA POOL #0561017 .000 6.176 AAA 105.254 597,600.13 .19 36213OG29 6.500% 07/15/2031 DD 07/01/01 AAA 599,312.78 .15 306,886.75 GNMA II POOL #0080395 .000 3.447 AAA 101.524 304,105.59 .09 36225CNM4 VAR RT 04/20/2030 DD 04/01/00 AAA 311,562.32 .08 2,778,689.78 GNMA II POOL #080408X .000 3.449 AAA 101.469 2,750,468.71 .99 36225CN28 6.500% 05/20/2030 DD 05/01/00 AAA 2,819,515.68 .69 3,000,000.00 GTE NORTH INC DEB SER A .000 5.920 Al 101.359 3,063,750.00 .96 362337AD9 6.000% 01/15/2004 DD 01/15/94 A+ 3,040,770.00 .75 5,000,000.00 GENERAL ELEC CAP MTN #TR 00575 .000 5.188 AAA 105.046 5,203,500.00 1.66 36962GZY3 5.450% 01/15/2013 DD 12/06/02 AAA 5,252,300.00 1.29 3,000,000.00 GENERAL MTRS ACCEP CORP SR NT .000 5.793 A3 105.734 3,064,350.00 1.00 370425SD3 6.125% 08/28/2007 DD 08/29/02 BBB 3,172,020.00 .78 3,000,000.00 GOLDMAN SACHS GROUP INC SR NT .000 3.987 AA3 103.453 3,030,030.00 .98 38141GCSI 4.125% 01/15/2008 DD 01/13/03 A+ 3,103,590.00 .76 1,635,000.00 HOUSEHOLD FIN CORP NT .000 5.734 Al 111.187 1,772,820.00 .57 441812JW5 6.375% 10/15/2011 DD 10/23/01 A 1,817,907.45 .45 YLDANAL YIELD ANALYSIS PAGE 12 OCSF07522202 2003/09/30 RUN DATE : 10/06/03 DISTRICT: LONG-TERM OPERATING RUN TIME : 10.31.55 PAR VALUE YTH AT CURRENT MOODY MARKET TOTAL COST/ $ TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE MARKET VALUE $ TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 3,000,000.00 JP MORGAN CHASE 6 CO SUB NT .000 5.383 A2 106.812 3,127,260.00 1.01 46625HAT7 5.750% 01/02/2013 DD 11/25/02 A 3,204,360.00 .79 3,200,000.00 MORGAN STANLEY NT .000 3.592 AA3 100.921 3,195,648.00 1.02 617446HW2 3.625% 04/01/2008 DD 03/06/03 A+ 3,229,472.00 .79 3,000,000.00 NATIONAL RURAL UTILS COOP FIN .000 6.183 A2 117.265 3,465,480.00 1.11 637432CU7 7.250% 03/01/2012 DD 03/07/02 A 3,517,950.00 .86 5,000,000.00 PHILIP MORRIS COS INC NTS .000 7.336 BAA2 102.234 5,263,000.00 1.62 718154CH8 7.500% 04/01/2004 DD 04/01/97 BBB 5,111,700.00 1.25 3,497,276.28 SBA GTD DEV PARTN 2001-20C 1 .000 5.783 AAA 109.640 3,497,276.28 1.21 83162CLJ0 6.340% 03/01/2021 AAA 3,834,413.71 .94 2,504,229.76 SBA GTD PARTN CTFS SBIC-PS 01 .000 6.116 AAA 108.565 2,504,229.76 .86 831641DD4 6.640% 02/10/2011 DD 02/21/01 NR 2,718,717.04 .67 1,600,000.00 UNITED AIRLS PASSTHRU 01-1 C .000 44.793 CA 15.250 1,600,000.00 .07 909317BC2 6.831% 03/01/2010 DD 08/22/01 A- 244,000.00 .06 20,000,000.00 U S TREASURY NOTES .000 5.510 AAA 113.438 22,620,312.50 7.20 9128272J0 06.250% 02/15/2007 DD 02/15/97 AAA 22,687,500.00 5.57 3,414,810.00 US TREASURY INFLATION INDEX NT .000 3.228 AAA 112.281 3,725,779.05 1.21 9128273T7 3.625% 01/15/2008 DD O1/15/98 AAA 3,834,191.35 .94 14,576,900.00 US TREASURY INFLATION INDEX NT .000 3.391 AAA 114.281 16,209,968.79 5.28 9128274YS 3.875% 01/15/2009 DD O1/15/99 AAA 16,658,699.97 4.09 57,100,000.00 U S TREASURY NOTES .000 5.283 AAA 108.844 62,782,901.47 19.73 9128276N7 05.750% 11/15/2005 DD 11/15/00 AAA 62,149,924.00 15.25 12,000,000.00 U S TREASURY NT .000 3.183 AAA 102.120 11,870,156.25 3.89 912828BG4 3.250% 08/15/2008 DD 08/15/03 AAA 12,254,400.00 3.01 3,000,000.00 VERIZON GLOBAL FDG CORP GLOBAL .000 6.254 A2 117.921 3,530,490.00 1.12 92344GAT3 7.375% 09/01/2012 DD 08/26/02 A+ 3,537,630.00 .87 3,500,000.00 VIRGINIA ELEC 6 PWR O1 SER A .000 5.304 A3 108.406 3,487,680.00 1.20 927804EN0 5.750% 03/31/2006 DD 03/27/01 BBB+ 3,794,210.00 .93 16,249,520.00 US TREASURY INFLATION INDEX NT 3.817 3.068 AAA 110.000 14,322,493.87 5.67 9128272M3 3.375% 01/15/2007 DD O1/15/97 AAA 17,874,472.00 4.39 YLDANAL YIELD ANALYSIS PAGE t 13 OCSF07522202 2003/09/30 RUN DATE t 10/06/03 DISTRICT: LONG-TERM OPERATING RUN TIME : 10.31.55 PAR VALUE YTM AT CURRENT MOODY MARKET TOTAL COST/ 8 TYPE SECURITY ID SECURITY DESCRIPTION BOOR YIELD S-P PRICE MARKET VALUE % TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 15,500,000.00 FEDERAL NATL MTG ASSN DEBS 5.967 6.602 AAA 107.918 16,154,410.00 5.31 32359MFNI 7.125% 02/15/2005 DD 02/14/00 AAA 16,727,317.90 4.11 1,198,327.69 FHLMC MULTICLASS MTG SER E3 A 6.316 3.832 AAA 104.043 1,199,604.37 .39 3133TCE95 VAR RT 08/15/2032 DD 12/01/97 AAA 1,246,776.08 .31 833,712.13 GNMA GTD REMIC TR 2000-9 FH 6.320 1.610 AAA 100.652 833,712.13 .26 3837H4NX9 VAR RT 02/16/2030 AAA 839,147.93 .21 9,534.53 GNHA POOL /0500917 6.389 5.757 AAA 104.223 9,050.35 .00 36210SPAO 6.000% 04/15/2029 DD 04/01/99 AAA 9,937.14 .00 40,584.40 GNMA POOL #0506636 6.389 5.757 AAA 104.223 38,523.47 .01 36210YY90 6.000% 04/15/2029 DD 04/01/99 AAA 42,298.14 .01 407,572.69 GNMA POOL #OS03388 6.389 5.753 AAA 104.285 386,875.64 .13 36210VF55 6.000% 03/15/2029 DD 03/01/99 AAA 425,037.83 .10 12,734.52 GNMA POOL #0499153 6.389 5.753 AAA 104.285 12,087.84 .00 362100QE5 6.000% 02/15/2029 DD 02/01/99 AAA 13,280.21 .00 474,521.43 GNMA POOL #0496461 6.390 5.753 AAA 104.205 450,424.63 .15 36230MQN4 6.000% 01/15/2029 DD 01/01/99 AAA 494,855.43 .12 127,477.80 GNHA POOL #0491103 6.390 5.753 AAA 104.285 121,004.33 .04 36210FRY4 6.000% 01/15/2029 DD 01/01/99 AAA 132,940.43 .03 13,369.44 GNHA POOL #0486720 6.390 5.753 AAA 104.285 12,690.53 .00 36210AVM6 6.000% 12/15/2028 DD 12/01/98 AAA 13,942.34 .00 27,232.78 GNMA POOL #0497343 6.390 5.753 AAA 104.285 25,849.87 .00 36210NP45 6.000% 12/15/2028 DD 12/01/98 AAA 28,399.75 .01 18,066.59 GNMA POOL #0469688 6.391 5.753 AAA 104.285 17,149.14 .00 36209EXR8 6.000% 11/15/2028 DD 11/01/98 AAA 18,840.77 .00 22,978.80 GNMA POOL #0467279 6.391 5.753 AAA 104.285 21,811.91 .00 36209CCQ7 6.000% 10/15/2028 DD 10/01/98 AAA 23,963.48 .01 42,651.16 GNMA POOL #0457814 6.391 5.753 AAA 104.285 40,485.27 .01 36208QSB3 6.000% 10/15/2028 DD 10/01/98 AAA 44,478.83 .01 456,573.97 GNMA POOL #0467286 6.391 5.753 AAA 104.285 433,388.57 .15 36209CCX2 6.000% 10/15/2028 DD 10/01/98 AAA 476,138.90 .12 YLDANAL YIELD ANALYSIS PAGE 14 OCSF07522202 2003/09/30 RUN DATE s 10/06/03 DISTRICT: LONG-TERM OPERATING RUN TIME s 10.31.55 PAR VALUE YTM AT CURRENT MOODY MARKET TOTAL COST/ $ TYPE SECURITY ID SECURITY DESCRIPTION BOOR YIELD S-P PRICE MARKET VALUE $ TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 569,049.09 GNMA POOL 10465555 6.392 5.753 AAA 104.285 540,911.46 .18 36209AE48 6.000% 09/15/2028 DD 09/01/98 AAA 594,268.04 .15 15,410.30 GNMA POOL #0483452 6.392 5.753 AAA 104.285 14,627.75 .00 36209WBV3 6.000% 09/15/2028 DD 09/01/98 AAA 16,070.66 .00 507,061.96 GNMA POOL #0465546 6.392 5.753 AAA 104.285 481,312.72 .16 36209AET3 6.000% 08/15/2028 DD 08/01/98 AAA 528,790.38 .13 443,140.07 GNMA POOL #0468339 6.392 5.753 AAA 104.285 420,636.88 .14 36209DHQO 6.000% 08/15/2028 DD 08/01/98 AAA 462,129.33 .11 29,506.10 GNMA POOL #0438057 6.393 5.753 AAA 104.285 28,007.76 .00 36207PTN9 6.000% 05/15/2028 DD 05/01/98 AAA 30,770.48 .01 23,429.40 GNMA POOL #0468330 6.393 5.753 AAA 104.285 22,239.62 .00 36209DHF4 6.000% 05/15/2028 DD 05/01/98 AAA 24,433.39 .01 2,972,208.22 FHLMC MULTICLASS CTF SER 1620Z 6.499 5.636 AAA 106.458 2,816,068.28 1.00 3133T17A4 6.000% 11/15/2023 DD 11/01/93 AAA 3,164,153.43 .78 370,815.57 GNMA II POOL #080088M 6.705 4.292 AAA 101.926 378,927.17 .12 36225CC20 7.375% 06/20/2027 DD 06/01/97 AAA 377,958.22 .09 2,000,000.00 MARSH & MCLENNAN COS INC SR NT 6.717 6.393 A2 103.625 1,992,280.00 .65 57174BABS 6.625% 06/15/2004 DD 06/14/99 AA- 2,072,500.00 .51 3,000,000.00 FORD HTR CR CO GLOBAL LANDMARK 6.739 6.478 A3 103.421 2,995,080.00 .98 345397SJ3 6.700% 07/16/2004 DD 07/16/99 BBB 3,102,630.00 .76 2,500,000.00 COUNTRYWIDE HOME LNS INC NT 6.866 6.602 A3 103.750 2,498,400.00 .82 22237UABS 6.850% 06/15/2004 DD 06/24/99 A 2,593,750.00 .64 262,485.05 GNMA II POOL #0080023 6.992 5.469 AAA 102.860 266,832.46 .08 36225CAZ9 VAR RT 12/20/2026 DD 12/01/96 AAA 269,992.52 .07 2,100,000.00 FEDERAL NATL MTG ASSN DEBS 7.113 5.687 AAA 116.489 2,030,133.00 .77 31359MEY5 6.625% 09/15/2009 DD 09/01/99 AAA 2,446,261.23 .60 1,000,000.00 FORD MOTOR CR CO NT 7.582 6.412 A3 105.265 965,170.00 .33 345397GV9 6.750% 05/15/2005 DD 05/24/93 BBB 1,052,650.00 .26 948,212.53 WMP/HUNTOON PAIGE #000-11150 7.684 7.161 AAA 104.741 927,618.55 .31 302998GE3 7.500% 12/01/2030 DD 10/21/99 AAA 993,163.68 .24 YLDANAL YIELD ANALYSIS PAGE : 15 OCSF07522202 2003/09/30 RUN DATE : 10/06/03 DISTRICT: LONG-TERM OPERATING RUN TIME : 10.31.55 PAR VALUE YTM AT CURRENT MOODY MARKET TOTAL COST/ % TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD S-P PRICE MARKET VALUE 8 TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 3,000,000.00 PACIFICORP SECD MTN 1TR 00115 7.709 6.902 A3 105.765 2,950,530.00 1.00 69512EEU5 7.300% 10/22/2004 DD 10/22/92 A 3,172,950.00 .78 1,600,000.00 ALLSTATE CORP SR NT 7.967 7.183 Al 109.640 1,594,032.00 .55 020002AL5 7.875% 05/01/2005 DD 05/01/00 A+ 1,754,240.00 .43 ------ ----------------- --------- TOTAL FIXED INCOME SECURITIES .381 5.168 307,357,749.31 100.00 314,921,684.11 77.28 -------- ------- ----------------- --------- TOTAL .357 4.846 399,875,302.83 100.00 407,439,237.63 100.00 -------------------------------_..... _.._—.—. —__ _.__.._...__._.._._._.._.....--................. -- - - -.................._..._............._........................_._.... - Asset Detail Report ID: GL8013 Base Currency: USD by Currency Alternate Base Currency: Exchange Rate: OCSD-CONS0,IDAZED-OCSG00010000 9/30/2003 Status: FINAL t.........................................................................................................................................................................................................................................................._......._.......................-............................................................................................................................................................................................................................................._...................................._......_...................................... ... Net Unrealized Price Cost Market Value % of Gain/Loss Description Base Shares Par Base Base Total Base U.S.DOLLAR CASH&CASH EQUIVALENTS CASH -180,169.24 -180.169.24 -0.04% 0.00 PAYABLE FOR INVESTMENTS -24,865,625.00 -24.865.625.00 -5.87% 0.00 PURCHASED INTEREST RECEIVABLE 3,801,214.44 3.801.214.44 0.90% 0.00 RECEIVABLE FOR INVESTMENTS 202.819.53 202.819.53 0.05% 0.00 SOLD FEDERAL HOME LN BK CONS DISC 99.7608 4.400.000.000 4.389.473.00 4,389,473.00 1.04% 0.00 NMAT 10/10/2003SEC ID: 313384MUO FEDERAL HOME LN BKS CONS 99.7472 12.000.000.000 11.969.666.67 11.969.666.67 2.82% 0.00 DISCMAT 10/15/2003SEC ID: 313384MZ9 FEDERAL HOME LN BK CONS DISC 99.7399 4,300,000.000 4,287,775.88 4,287,775.88 1.01% 0.00 NMAT 10/24/2003SEC ID: 313384NJ4 FEDERAL HOME LN BKS CONS 99.7358 1,500,000.000 1,496,037.71 1.496.037.71 0.35% 0.00 DISCMAT 10/29/2003SEC ID: 313384NPO FEDERAL HOME LN BK CONS DISC 99.4332 2,000,000.000 1,988,663.33 1,988,663.33 0.470,'a 0.00 NMAT 11/07/2003SEC ID: 313384NY1 FEDERAL HOME LN BKS CONS 99.7885 3.100.000.000 3.093.442.53 3,093,442.53 0.73% 0.00 DISCMAT 11/19/2003SEC ID: 313384PL7 FEDERAL HOME LN BKS CINS 99.4625 4,400,000.000 4,376,248.47 4.376.248.47 1.03% 0.00 DISCMAT 03/17/2004SEC ID: 313384UK3 FEDERAL HOME LN BKS CONS 99.4616 6,700,000.000 6,663,926.08 6,663,926.08 1.57% 0.00 DISCMAT 03/19/2004SEC ID: 313384UM9 FEDERAL HOME LN MTG CORP 99.7214 12.100.000.000 12.066.294.78 12.066.294.78 2.85% 0.00 DISCMAT 11/26/2003SEC ID: 313396PT4 FEDERAL HOME LN MTG CORP 99.4225 3,800,000.000 3.778.055.00 3.778.055.00 0.89% 0.00 DISCMAT 03/31/2004SEC ID: 313396UZ4 1 Workbench .. . ......... .. _ Asset Detail Report ID: GL8013 Base Currency: USD by Currency Alternate Base Currency: Exchange Rate: OCSD-CONSOLIDATED-OCSG00010000 9/30/2003 Status: FINAL Net Unrealized Price Cost Market Value % of Gain/Loss Description Base Shares Par Base Base Total Base FEDERAL NATL MTG ASSN 99.7447 13.700.000.000 13.665,023.14 13,665,023.14 3.22% 0.00 DISCOUNTMAT 10/15/2003SEC ID:313588MZ5 FEDERAL NATL MTG ASSN DISC MAT 99.4677 1.000.000.000 994.677.08 994.677.08 0.23% 0.00 11/12/2003SEC ID: 313588PD1 FEDERAL NATL MTG ASSN 99.7485 13,600.000.000 13.564.090.11 13.564,090.11 3.20% 0.00 DISCOUNTMAT 11/19/2003SEC ID: 313588PL3 FEDERAL NATL MTG ASSN DISCSEC 99.6370 200.000.000 199,274.00 199.274.00 0.050/0 0.00 ID:313588QA6 FEDERAL NATL MTG ASSN 99.6627 800,000.000 797.301.63 797.301.63 0.190/0 0.00 DISCOUNTMAT 12/15/2003SEC ID:313588QN8 FEDERAL NATL MTG ASSN DISC 99.5530 200,000.000 199,106.00 199,106.00 0.050/0 0.00 NTSEC ID:313588M FEDERAL NATL MTG ASSN 99.5530 9.500,000.000 9.457.535.00 9.457.535.00 2.23%o 0.00 DISCOUNTMAT 02/19/2004SEC ID: 313588TG0 FEDERAL NATL MTG ASSN 99.5500 500.000.000 497,750.00 497.750.00 0.12% 0.00 DISCUNTMAT 02/23/2004SEC ID: 313588TL9 FEDERAL NATL MTG ASSN 99.5560 1,800,000.000 1.792,008.00 1,792,008.00 0.42% 0.00 DISCOUNTMAT 02/24/2004SEC ID: 313588TM7 FEDERAL NATL MTG ASSN 99.4415 1,800,000.000 1,789.946.75 1.789.946.75 0.42% 0.00 DISCOUNTMAT 02/25/2004SEC ID: 313588TN5 FEDERAL NATL MTG ASSN DISCSEC 99.4540 3,000,000.000 2.983.620.00 2.983.620.00 0.70% 0.00 ID:313588UK9 GENERAL ELEC CAP 99.6624 600.000.000 597.974.33 597,974.33 0.14% 0.00 DISC 11/12/2003SEC ID: 36959JYCl GENERAL ELEC CAP 99.6579 2,800.000.000 2.790,420.11 2.790,420.11 0.66% 0.00 DISC12/10/2003SEC ID: 36959JZA4 U S TREASURY BILLDUE 99.5160 5,700.000.000 5.672.410.42 5.672.410.42 1.34% 0.00 02/12/2004 DD 08/14/2003SEC ID:912795PK1 2 Workbench f.........._..--- --_.._............._......_.... _......_._ _.. _ _ _ Report ID: GL8013 Asset Detail Base Currency: USD by Currency Alternate Base Currency: Exchange Rate: OCSD-CONSOLIDATED-OCSG00010000 9/30/2003 Status: FINAL ..............._.-.............._..................................................................................-............... ......................................................................................................................................_..............__...._.............._._...._._._......_.._......................................................................_....................................._.....................................................................................................................1............. _..__._...... Net Unrealized Price Cost Market Value % of Gain/Loss Description Base Shares Par Base Base Total Base WELLS FARGO BK NA INSTL C/D 1. 100.0000 1,400,000.000 1,400,000.00 1,400,000.00 0.33% 0.00 060% 10/23/2003 DD 09/23/03SEC ID:94975UXB8 DREYFUS TREASURY CASH 100.0000 318.711.730 318,711.73 318,711.73 0.08% 0.00 MGMTSEC ID:996085247 TOTAL CASH&CASH EQUIVALENTS 111,218,711.730 89,787,671.48 89,787,671.48 21.18% 0.00 FIXED INCOME SECURITIES AIG SUNAMERICA GLOBAL REG S 5. 109.8670 752,000.000 826,199.84 826,199.84 0.190/0 0.00 850%08/01/2008 DD 08/08/01SEC ID:U00907AAO COMMIT TO PUR FNMA SF MTG 5. 102.4375 23,000,000.000 23,331,250.00 23,560,625.00 5.56% 229.375.00 000% 10/01/2018 DD 10/01/03SEC ID:01F0504AI COMMIT TO PUR FNMA SF MTG 6. 103.2031 1,500,000.000 1,534,375.00 1,548,046.80 0.37% 13.671.80 000% 10/01/2033 DD 10/01/03SEC ID:0IF0606A8 ALLSTATE CORP SR NT7.875% 109.6400 1,600,000,000 1,594,032.00 1,754,240.00 0.410,'o 160,208.00 05/01/2005 DD 05/01/OOSEC ID: 020002AL5 ASSOCIATES CORP NORTH AMER5. 102.5150 1.000.000.000 1.041.290.00 1,025,150.00 0.24% -16.140.00 800%04/20/2004 DD 04/20/99SEC ID:046003KA6 BEAR STEARNS MTN#TR 100.0620 900,000.000 899.406.00 900.558.00 0.21% 1.152.00 00459VAR RT 12/01/2003 DD 08/17/01 SEC ID:073928VC4 BELL ATLANTIC-NEW JERSEY INC5. 101.4840 650.000.000 677,046.50 659,646.00 0.160/a -17.400.50 875%02/01/2004 DD 02/01/94SEC ID:077858AA6 CIT GROUP INC NEW SR NT 5.500D/o 108.4060 1.500.000.000 1.527.135.00 1,626,090.00 0.38% 98.955.00 11/30/2007 DD 12/02/02SECID: 125581ADO CITIGROUP INC GLOBAL SUB NT5. 107.3430 5,000,000.000 5,333,600.00 5,367,150.00 1.27% 33.550.00 625%08/27/2012 DD 08/26/02SEC ID: 172967BP5 COLGATE PALMOLIVE MTN TR 100.6710 300.000.000 308.808.00 302.013.00 0.07% -6.795.00 000585.270% 12/01/2003 DD 11/24/98SEC ID: 19416QCK4 COUNTRYWIDE HOME LNS INC NT6. 103.7500 2,500,000.000 2,498,400.00 2,593,750.00 0.61% 95,350.00 850%06/15/2004 DD 06/24/99SEC ID: 22237UAB8 3 Workbench ........ _............................................................_............._...... ........... ................... ....... ........... _.........__..... .. . .............. _... _ _ ..... Asset Detail Report ID• GL8018 Base Currency: USD by Currency Alternate Base Currency: Exchange Rate: OCSD-CONSOLIDATED-OCSG00010000 9/30/2003 Status: FINAL Net Unrealized Price Cost Market Value % of Gain/Loss Description Base Shares Par Base Base Total Base WMP/HUNTOON PAIGE#000- 104.7406 948,212.530 927.618.55 993,163.68 0.23% 65,545.13 111507.500% 12/01/2030 DD 10/21/99SEC ID:302998GE3 FHLMC GROUP#G4-0353 7.500% 102.3605 108.193.210 110.931.86 110.747.12 0.030/0 -184.74 10/01/2004 DD 03/01/99SEC ID: 3128DBMA2 FEDERAL HOME LN BI{CONS BDS7. 107.7135 7,500,000.000 7,997,625.00 8.078.509.50 1.91% 80,884.50 1259%02/15/2005 DD 02/08/00SEC ID:3133MAUN7 FHLMC MUL71CIASS MTG SER E3 104.0430 1.198.327.690 1,199,604.37 1.246.776.08 0.29% 47.171.71 AVAR RT 08/15/2032 DD 12/01/97SEC ID:3133TCE95 FHLMC MULTICLASS CTF SER 106.4580 2,972,208.220 2.816.068.28 3.164.153.43 0.75% 348.085.15 162OZ6.000% 11/15/2023 DD 11/01/93SEC ID:3133T17A4 FEDERAL FARM CR BKS CONS 101.3156 1,350,000.000 1.399.963.50 1,367,760.06 0.32% -32,203.44 SYSTE6.40%01/23/2004 DD 01/01/1999SEC ID:31331H6G7 FEDERAL FARM CR BKS CONS MTN 100.0324 550,000.000 565,229.50 550.178.42 0.13% -15.051.08 5.000% 10/02/2003 DD 10/02/98SEC ID:3133IRC78 FEDERAL HOME LN MTG CORP DEB 101.3235 1.100.000.000 1,125,905.00 1,114,558.28 0.260/6 -11,346.72 3.750%04/15/2004 DD 04/15/02SEC ID:3134A4PH I FHLMC GROUP#78-6064 6.384% 104.0625 86,603.820 84,492.85 90.122.06 0.02% 5,629.21 01/01/2028 DD 12/01/97SECID: 31348SWZ3 FEDERAL NATL MTG ASSN DEBS5. 101.4437 4,200,000.000 4.350.168.00 4.260.634.56 1.01% -89.533.44 125%02/13/2004 DD 02/08/99SEC ID:31359MEMI FEDERAL NATL MTG ASSN DEBS6. 116.4886 2,100,000.000 2,030,133.00 2,446,261.23 0.580/0 416,128.23 625%09/15/2009 DD 09/01/99SEC ID:31359MEY5 FEDERAL NATL MTG ASSN DEBS7. 107.9182 15.500.000.000 16.154.410.00 16,727,317.90 3.95% 572.907.90 125%02/15/2005 DD 02/14/OOSEC ID;31359MFHI FEDERAL NATL MTG ASSN DEBS5. 108.3632 11,350,000.000 11,521,271.50 12.299.225.47 2.90% 777.953.97 250%06/15/2006 DD 06/22/01SEC ID:31359MJX2 4 Workbench _ ..._.._.__._ __......- - -....---._.-._._._............._._..._.................. - --- _...__...........--......_........._....--_ ...._. _ Asset Detail Report ID: GL8013 Base Currency: USD by Currency Alternate Base Currency: Exchange Rate: OCSD-CONSOLIDATED-0CSG00010000.. 9/30/2003 Status: FINAL ......_......._....... _ Net Unrealized Price Cost Market Value %of Gain/Loss Description Base Shares Par Base Base Total Base FNMA POOL#0254510 5.000% 102.6445 897,867.520 924,803.55 921,611.90 0.229/6 -3,191.65 11/01/2017 DD 10/01/02SEC ID: 31371KVB4 FNMA POOL#0254631 5.000% 102.6445 187,647.800 193.277.24 192,610.20 0.05% -667.04 02/01/2018 DD O1/O1/03SECID: 31371KY47 FNMA POOL#0254760 5.000% 102.6445 168.398.700 173.450.66 172.852.05 0.04% -598.61 06/01/2018 DD 05/01/03SECID: 31371K5V9 FNMA POOL#0254866 5.000% 102.6445 71.802.840 73,956.93 73.701.69 0.02% -255.24 09/01/2018 DD 08/01/03SEC ID: 31371LCB3 FNMA POOL#0323980 6.000% 104.7578 245,061.280 255.859.30 256.720.83 0.06% 861.53 04/01/2014 DD 09/01/99SECID: 31374T2M0 FNMA POOL#0357328 5.O W/o 102.5315 36,290.110 37.378.81 37,208.80 0.01% -170.01 01/01/2018 DD 01/01/03SECID: 31376J4M8 FNMA POOL#0456482 6.000% 104.8203 84.340.760 88.057.02 88,406.25 0.02% 349.23 02/01/2014 DD 02/01/99SECID: 31381CCT2 FNMA POOL#0509649 6.00OP/o 104.8203 241,995.390 252,658.31 253,660.32 0.060/0 1,002.01 09/01/2014 DD 09/01/99SEC ID: 31383QEW0 FNMA POOL#0535451 6.000P/o 104.7578 194.825.100 203,409.58 204,094.51 0.050/0 684.93 06/01/2015 DD 07/01/OOSEC ID: 31384VZQ8 FNMA POOL#0535672 6.000% 104.7578 4.267,050.990 4,455.067.93 4,470,069.17 1.05% 15.001.24 01/01/2016 DD 12/01/OOSEC ID: 31384WCH 1 FNMA POOL#0545296 6.000% 104.5703 1,440.144.820 1,503,601.19 1,505.963.90 0.36% 2,362.71 11/01/2016 DD 10/01/01SECID: 31385HXZ0 FNMA POOL#0545580 6.000% 104.6328 119.286.930 124,543.01 124,813.27 0.03% 270.26 03/01/2017 DD 03/01/02SECID: 31385JCR7 FNMA POOL#0545998 6.000% 103.0387 230,876.560 240,111.62 237.892.14 0.06P/o -2,219.48 11/01/2032 DD 10/0 1/02SEC ID: 31385JRT7 5 Workbencli - -- - -._.._..._._..._------.- ._._.._......_.._.__..... _..._.................... _ _.._........ ..................... .... _......... ...........-_... .. ................................. . ......... ......... .............._..._..._._...._......... ..._......_............._.... __ __.._._._.__..._............_..._..__ --- ....._..........._.._.._._ Asset Detail Report ID: GL8013 Base Currency: USD by Currency Alternate Base Currency: OCSD CONSOLIDATED-OCSG00010000................................................................................................................-...............9�.30�2003 Exchange Rate:.............................................................................................................................................. Status: FIIVAL Net Unrealized Price Cost Market Value % of Gain/Loss Description Base Shares Par Base Base Total Base FNMA POOL#0555101 6.000% 104.5703 205.828.730 214.898.05 215.235.74 0.05% 337.69 10/01/2017 DD 11/01/02SEC ID: 31385WU23 FNMA POOL#0555285 6.000% 103.3945 914.332.110 950,905.40 945.369.39 0.22% -5,536.01 03/01/2033 DD 02/01/03SECID: 31385W2S7 FNMA POOL#0555363 5.000% 102.6445 403,365.360 415,466.32 414.032.48 0.100/0 -1.433.84 04/01/2018 DD 03/01/03SECID: 31385W5Y1 FNMA POOL#0555528 6.000% 103.3945 902.305.290 938,397.51 932.934.31 0.22% -5.463.20 04/01/2033 DD 05/01/03SECID: 31385XD95 FNMA POOL#0555545 5.000% 102.6445 339.493.050 349,677.84 348.471.05 0.08% -1,206.79 06/01/2018 DD 05/01/03SECID: 31385XES2 FNMA POOL#0555640 6.000% 103.3945 905.629.540 941.854.72 936.371.41 0.22% -5,483.31 07/01/2033 DD 06/01/03SECID: 31385XHRI FNMA POOL#0576386 6.0009/6 104.0279 79.020.960 82.502.82 82.203.86 0.02% -298.96 05/01/2016 DD 05/01/01SECID: 31386XJ72 FNMA POOL#0576739 6.000% 104.6328 224,094.920 233,969.10 234.476.81 0.06% 507,71 04/01/2016 DD 04/01/01SEC ID: 31386XV86 FNMA POOL#0580888 6.000% 104.6328 264.776.770 276,443.49 277.043.37 0.07% 599.88 05/01/2016 DD 05/01/0ISEC ID: 31387DJ91 FNMA POOL#0594002 6.000% 104.6328 210,597.710 219.877.17 220,354.30 0.05% 477.13 07/01/2016 DD 07/01/OISEC ID: 31387T3K8 FNMA POOL#0597376 6.000% 104.5703 268,419.450 280,246.68 280,687.05 0.07% 440.37 09/01/2016 DD 08/01/0 1 SEC ID: 31387XT96 FNMA POOL#0605259 6.000% 104.5703 202.673.500 211.603.80 211.936.31 0.05% 332.51 09/01/2016 DD 09/01/01SECID: 31388HMG 1 FNMA POOL#0608366 6.000% 104.6328 151,460.240 158.133.95 158,477.11 0.04% 343.16 10/01/2016 DD 09/01/0ISEC ID: 31388LZ78 6 Workbench _._..._._.._...__. __ .. ................._....... .............................. .. ................................. Asset Detail Report ID: GL8013 Base Currency: USD by Currency Alternate Base Currency: Exchange Rate: OCSD-CONSOLIDATED-OCSG00010000 9/30/2003 Status: FINAL Net Unrealized Price Cost Market Value % of Gain/Loss Description Base Shares Par Base Base Total Base FNMA POOL#0616734 6.000% 104.6328 172.684.620 180,293.53 180.684.77 0.04% 391.24 12/01/2016 DD 12/01/0ISECID: 31388WEF9 FNMA POOL#0630812 6.000% 104.1110 216.112.720 225,635.18 224.997.07 0.05% -638.11 02/01/2017 DD 02/01/02SEC ID: 31389NYH2 FNMA POOL#0632376 6.000% 104.7203 971,978.160 1,014.805.96 1,017.858.54 0.24% 3,052.58 07/01/2017 DD 07/01/02SECID: 31389QQ50 FNMA POOL#0653116 6.000% 104.7203 557.031.830 581.576.05 583.325.46 0.14% 1.749.41 07/01/2017 DD 07/01/02SECID: 31390QSD8 FNMA POOL#0673280 6.0000,0 104.5703 242,834.960 253,534.87 253.933.27 0.06% 398.40 08/01/2017 DD 11/01/02SEC ID: 31391P6R2 FNMA POOL#0681309 5.000% 102.6445 609.214.140 627.490.56 625.324.99 0.150/0 -2,165.57 02/01/2018 DD 02/01/03SECID: 31391Y3S4 FNMA POOL#0681334 5.000% 102.6445 76,565.990 78.862.97 78.590.80 0.02% -272.17 02/01/2018 DD 01/01/03SECID: 31391Y4T1 FNMA POOL#0685665 5.000% 102.6445 38.763.510 39,926.42 39.788.62 0.01% -137.80 02/01/2018 DD 02/01/03SECID: 31400EW22 FNMA POOL#0686318 5.000% 102.6445 330,350.030 340,260.53 339.086.24 0.080/0 -1.174.29 03/01/2018 DD 03/01/03SEC 1D: 31400FPB7 FNMA POOL#0688739 5.000% 102.6445 131,275.190 135.213.44 134,746.80 0.030/0 -466.64 06/01/2018 DD 06/01/03SECID: 31400JEL9 FNMA POOL#0693834 5.000% 102.6445 776.638,160 799,937.30 797,176.59 0.19% -2,760.71 03/01/2018 DD 03/01/03SECID: 3140OPY74 FNMA POOL#0695852 5.000% 102.6445 294.023.470 302,844.17 301,799.01 0.07% -1,045.16 05/01/2018 DD 05/01/03SEC ID: 31400SBVO FNMA POOL#0695889 5.000% 102.6445 877,339.710 903.659.90 900.541.22 0.21% -3,118.68 05/01/2018 DD 05/01/03SEC ID: 31400SC23 7 Workbench Report ID: GL8013 Asset Detail Base Currency: USD by Currency Alternate Base Currency: Exchange Rate: OCSD-CONSOLIDATED-OCSG00010000 9/30/2003 Status: FINAL Net Unrealized Price Cost Market Value % of Gain/Loss Description Base Shares Par Base Base Total Base FNMA POOL#0697026 5.000% 102.6445 28.882.460 29,748.94 29.646.27 0.01% -102.67 05/01/2018 DD 04/01/03SECID: 31400TLF2 FNMA POOL#0698939 6.0000/6 104.7453 138.264.690 144.356.98 144,825.78 0.03% 468.80 09/01/2017 DD 03/01/03SECID: 31400VPY2 FNMA POOL#0702210 5.000% 102.5568 294,427.330 303.260.15 301.955.29 0.07% -1,304.86 05/01/2018 DD 05/01/03SECID: 31401ADP9 FNMA POOL#0703195 6.0000/16 105.0078 84,890.020 88,630.49 89,141.15 0.02% 510.66 01/01/2017 DD 04/01/03SECID: 31401BGC3 FNMA POOL#0709148 5.000% 102.6445 312,665.020 322.044.97 320,933.54 0.080/6 -1.111.43 06/01/2018 DD 06/01/03SECID: 31401HZM7 FNMA POOL#0710235 5.000% 102.6445 834.646.060 859,685.45 856,718.53 0.20% -2,966.92 06/01/2018 DD 06/01/03SECID: 31401KBC8 FNMA POOL#0713344 5.000% 102.6445 27,298.340 28.117.29 28.020.25 0.01% -97.04 06/01/2018 DD 06/01/03SECID: 31401NP52 FNMA POOL#0720369 5.0000% 102.5568 2,651,557.740 2.731.104.47 2.719.353.17 0.64% -11,751.30 06/01/2018 DD 06/01/03SECID: 31401WJNO FNMA POOL#0721629 5.000% 102.8320 324.411.470 334,143.82 333,598.90 0.08% -544.92 07/01/2018 DD 06/01/03SEC ID: 31401XVW4 FORD MOTOR CR CO NT6.750% 105.2650 1,000,000.000 965.170.00 1,052,650.00 0.25% 87.480.00 05/15/2005 DD 05/24/93SECID: 345397GV9 FORD MTR CR CO GLOBAL 103.4210 3.000.000.000 2,995,080.00 3,102,630.00 0.73% 107,550.00 LANDMARK6.700%07/16/2004 DD 07/16/99SEC ID:345397SJ3 GNMA POOL#0596612 6.500% 105.2227 438,461.740 460,179.30 461.361.11 0.11% 1,181.81 09/15/2032 DD 09/01/02SECID: 36200BYH4 GNMA POOL#0569358 6.500% 104.7345 1,480,019.820 1.514.707.78 1.550.091.77 0.37% 35,383.99 04/15/2032 DD 04/01/02SECID: 36200QQK3 8 Workbendt . .................. ..... -- -------.._._..._._............. . ._....__ . ..._..._......._... .......... . . . .._ _.. ... Asset Detail Report ID: GL8013 Base Currency: USD by Currency Alternate Base Currency: Exchange Rate: OCSD-CONSOLIDATED-OCSG00010000 9/30/2003 Status: FINAL �..... .................................................................................................................. ............................................... .............................................................................................................. -........................................................................................................................................................ Net Unrealized Price Cost Market Value % of Gain/Loss Description Base Shares Par Base Base Total Base GNMA POOL#0569685 6.500% 105.2539 64.629.320 67.830.49 68,024.89 0.02% 194.40 02/15/2032 DD 02/01/02SECID: 36200Q2S2 GNMA POOL#0570019 6.500% 105.2227 108.542.020 113.918.25 114.210.80 0.03% 292.55 07/15/2032 DD 07/01/02SECID: 36200RG48 GNMA POOL#0574323 6.500% 105.2539 710,211.240 745.388.89 747.525.10 0.180/0 2.136.21 12/15/2031 DD 12/01/0ISECID: 36200WAY7 GNMA POOL#0575364 6.500% 105.2539 70.464.870 73,955.08 74.167.03 0.02% 211.95 11/15/2031 DD 11/O1/01SECTD: 36200XFD6 GNMA POOL#0587117 6.500% 105.2227 27.102.450 28.444.87 28,517.92 0.01% 73.05 06/15/2032 DD 06/01/02SECID: 36201MG22 GNMA POOL#0587439 6.500% 105.2227 80,817.680 84.820.68 85.038.51 0.02% 217.83 11/15/2032 DD 12/01/02SEC ID: 3620I MS45 GNMA POOL#0421389 6.500% 105.5352 18.104.460 19,001.20 19.106.57 0.000/0 105.37 04/15/2026 DD 04/01/96SECID: 36206UC23 GNMA POOL#0438057 6.000% 104.2852 29.506.100 28,007.76 30,770.48 0.01% 2.762.72 05/15/2028 DD 05/01/98SEC ID: 36207PTN9 GNMA POOL#0449851 6.500% 104.7968 27.092.300 28.434.22 28,391.85 0.01% -42.37 O1/15/2028 DD O1/01/98SEC ID: 36208FWL0 GNMA POOL#0457814 6.000% 104.2852 42.651.160 40.485.27 44.478.83 0.01% 3,993.56 10/15/2028 DD 10/01/98SEC ID: 36208QSB3 GNMA POOL#0465546 6.000% 104.2852 507.061.960 481.312.72 528,790.38 0.120% 47,477.66 08/15/2028 DD 08/01/98SEC ID: 36209AET3 GNMA POOL#0465555 6.000% 104.2852 569.849.090 540.911.46 594,268.04 0.14% 53,356.58 09/15/2028 DD 09/01/98SEC ID: 36209AE48 GNMA POOL#0466845 6.500% 105.4727 89.231.280 93.651.02 94.114.60 0.02% 463.58 06/15/2028 DD 06/01/98SECID: 36209BTA6 9 Workbench ---- Asset Detail Base Currency: USD by Currency Alternate Base Currency: Exchange Rate: 0CSD-00NS0LU)A7W-OCSG00010000 9/30/2003 status: FMAL Net Unrealized Price Cost Market Value % of Gain/Loss Description Base Shares Par Base Base Total Base GNMA POOL#0467279 6.000% 104.2852 22,978.800 21,811.91 23.963.48 0.01% 2,151.57 10/15/2028 DD 10/0 1/98SEC ID: 36209CCQ7 GNMA POOL#0467286 6.000% 104.2852 456.573.970 433.388.57 476,138.90 0.11% 42.750.33 10/15/2028 DD 10/01/98SEC ID: 36209CCX2 GNMA POOL#0468052 6.500% 105.4727 677,509.660 711,067.56 714.587.46 0.17% 3.519.90 07/15/2028 DD 07/01/98SECID: 36209C5M4 GNMA POOL#0468330 6.000% 104.2852 23,429.400 22,239.62 24.433.39 0.01% 2.193.77 05/15/2028 DD 05/01/98SECID: 36209DHF4 GNMA POOL#0468339 6.000% 104.2852 443.140.070 420,636.88 462,129.33 0.11% 41.492.45 08/15/2028 DD 08/01/98SECID: 36209DHQ0 GNMA POOL#0469688 6.000% 104.2852 18,066.590 17.149.14 18.840.77 0.000/0 1,691.63 11/15/2028 DD 11/01/98SEC ID: 36209EXR8 GNMA POOL#0476041 6.500% 105.4727 262,214.030 274.792.11 276.564.11 0.07% 1.772.00 06/15/2028 DD 06/01/98SECID: 36209MZE7 GNMA POOL#0478626 6.5000/0 105.3789 217.313.680 227.737.95 229.002.79 0.050% 1.264.84 01/15/2029 DD 0 1/0 1/99SEC ID: 36209QVT9 GNMA POOL#0480598 6.500% 105.3789 249.614.150 261.587.84 263.040.67 0.06% 1,452.83 10/15/2028 DD 10/01/98SEC ID: 36209S3F6 GNMA POOL#0483452 6.000% 104.2852 15,410.300 14,627.75 16.070.66 0.000/0 1.442.91 09/15/2028 DD 09/01/98SECID: 36209WBV3 GNMA POOL#0485527 6.500% 105.2539 558,777.460 586,454.41 588.135.12 0.14% 1.680.71 06/15/2031 DD 06/01/01 SEC ID: 36209YLG1 GNMA POOL#0485610 6.500% 105.2539 633.585.270 664,967.54 666.873.27 0.16% 1.905.73 07/15/2031 DD 07/01/01SECID: 36209YN38 GNMA POOL#0485682 6.500% 105.2539 133.203.960 139.801.72 140.202.38 0.03% 400.66 08/15/2031 DD 08/01/0ISEC ID: 36209YRB6 10 Workbench .......... .............. .............................. Report ID: GL8013 Asset Detail Base Currency: USD by Currency Alternate Base Currency: Exchange Rate: OCSD-CONSOLIDATED-OCSG00010000 9/30/2003 Status: FINAL ...............................................-.............................................................................................................................. ................................................................................................................................................................................................ ..................................................................................................................................... .............................I................................................ Net Unrealized Price Cost Market Value % of Gain/Loss Description Base Shares Par Base Base Total Base GNMA POOL#0485703 6.500% 105.2539 140,291.530 147.240.35 147,662.32 0.030/0 421.97 08/15/2031 DD 08/01/01SEC ID: 36209YRY6 GNMA POOL#0486720 6.000% 104.2852 13.369.440 12,690.53 13,942.34 0.000/0 1.251.81 12/15/2028 DD 12/01/98SEC ID: 362 1 OAVM6 GNMA POOL#0491103 6.000% 104.2852 127.477.800 121.004.33 132.940.43 0.03% 11.936.10 01/15/2029 DD 0 1/01/99SEC ID: 36210FRY4 GNMA POOL#0496461 6.000% 104.2852 474.521.430 450.424.63 494.855.43 0.12% 44.430.80 01/15/2029 DD 01/01/99SEC ID: 3621OMQN4 GNMA POOL#0497343 6.000% 104.2852 27,232.780 25,849.87 28,399.75 0.01% 2,549.88 12/15/2028 DD 12/01/98SEC ID: 3621ONP45 GNMA POOL#0499153 6.000% 104.2852 12.734.520 12.087.84 13.280.21 0.000/0 1,192.37 02/15/2029 DID 02/01/99SEC ID: 36210QQE5 GNMA POOL#0500917 6.000% 104.2227 9,534.530 9.050.35 9,937.14 0.000/0 886.79 04/15/2029 DD 04/01/99SEC ID: 36210SPAO GNMA POOL#0503388 6.0000/6 104.2852 407,572.690 386,875.64 425,037.83 0.1 CP/b 38.162.19 03/15/2029 DD 03/01/99SEC ID: 36210VF55 GNMA POOL#0506636 6.000% 104.2227 40,584.400 38,523.47 42.298.14 0.01% 3,774.67 04/15/2029 DD 04/01/99SEC ID: 36210YY90 GNMA POOL#0512235 6.500% 105.3164 16,446.650 17.261.27 17.321.02 0.000/0 59.75 11/15/2029 DD 11/01/99SEC ID: 3621IGBC6 GNMA POOL#0514326 6.500% 105.3789 244,244.120 255,960.20 257.381.79 0.06% 1.421.59 07/15/2029 DD 07/01/99SEC ID: 36211JLF2 GNMA POOL#0530053 6.500% 104.6817 67.280.200 70,612.68 70.430.04 0.02% -182.64 04/15/2031 DD 04/01/01SEC ID: 36212CZS3 GNMA POOL#0530290 6.500% 105.2539 69,192.130 72.511.20 72.827.42 0.02% 316.22 03/15/2031 DD 04/01/01SEC ID: 36212DC31 11 Workbemli ._...................._...............-....... ........_.........__..................................._...............---..........---......--....-_.--- --- ------- - ------ --- ---....-..----.... ..................__..........------- __....�_. Asset Detail Report ID: GLs013 Base Currency: USD by Currency Alternate Base Currency: Exchange Rate: OCSD-CONSOLIDATED-OCSG00010000 9/30/2003 Status: FINAL Net Unrealized Price Cost Market Value %of Gain/Loss Description Base Shares Par Base Base Total Base GNMA POOL#0537885 6.5009/6 105.2539 135.383.080 142,088.77 142.495.99 0.030/0 407.22 02/15/2031 DD 02/01/01SEC ID: 36212MREI GNMA POOL#0547512 6.500% 105.2539 16.205.480 17.008.16 17,056.90 0.000/0 48.74 04/15/2031 DD 04/01/OISECID: 36212YGV9 GNMA POOL#0547715 6.500% 105.2539 128,829.580 135.009.37 135.598.17 0.030/0 588.80 02/15/2031 DD 02/01/0ISECID: 36212YN82 GNMA POOL#0552322 6.500% 105.2539 91.658.210 96,198.16 96.473.85 0.02% 275.69 01/15/2032 DD 0 1/0 1/02SEC ID: 36213ESK3 GNMA POOL#0552466 6.5009/o 104.7345 727,214.830 763,234.69 761.645.02 0.180/0 -1,589.67 03/15/2032 DD 03/01/02SEC ID, 36213EW36 GNMA POOL#0552659 6.500% 105.2227 555.614.680 583.134.96 584.632.55 0.14% 1,497.59 07/15/2032 DD 07/01/02SECID: 36213E5U6 GNMA POOL#0561017 6.5004'0 105.2539 569.397.170 597.600.13 599.312.78 0.14% 1.712.65 07/15/2031 DD 07/01/0ISECID: 36213QG29 GNMA II POOL#0080023VAR RT 102.8602 262,485.050 266,832.46 269.992.52 0.06% 3,160.06 12/20/2026 DD 12/01/96SECID: 36225CAZ9 GNMA II POOL#080088M 7.375% 101.9262 370,815.570 378,927.17 377,958.22 0.090/0 -968.95 06/20/2027 DD 06/01/97SEC ID: 36225CC20 GNMA II POOL#0080395VAR RT 101.5236 306.886.750 304.105.59 311,562.32 0.07% 7.456.73 04/20/2030 DD 04/01/OOSEC ID: 36225CNM4 GNMA II POOL#080408X 6.500% 101.4693 2,778.689.780 2.750.468.71 2.819,515.68 0.67% 69,046.97 05/20/2030 DD 05/01/OOSECID: 36225CN28 GTE NORTH INC DEB SER A6.000% 101.3590 3.000.000.000 3.063,750.00 3,040.770.00 0.72% -22.980.00 O1/15/2004 DD 01/15/94SECID: 362337AD9 GENERAL ELEC CAP MTN#TR 100.0620 1.000.000.000 1.001.089.00 1,000.620.00 0.24% -469.00 00545VAR RT 05/20/2004 DD 05/20/02SEC ID:36962GYS7 12 Workbench -------------------------_.. __.... _ ---- -- _..._._._...._.....-- --------------------- _.-------..._...._........................................-_...._...-_..-...._......._._._...._.._......_._........__._...................__.._......_................_........... Asset Detail Report ID: GL8018 Base Currency: USD by Currency Alternate Base Currency: Exchange Rate: OCSD-CONSOLIDATED-OCSG00010000 9/30/2003 Status: FI NAL Net Unrealized Price Cost Market Value % of Gain/Loss Description Base Shares Par Base Base Total Base GENERAL ELEC CAP MTN#TR 105.0460 5,000,000.000 5,203,500.00 5,252,300.00 1.24% 48.800.00 00575 5.4509/0 01/15/2013 DD 12/06/02SEC ID:36962GZY3 GENERAL MTRS ACCEP CORP SR NT 105.7340 3,000,000.000 3,064,350.00 3,172,020.00 0.759/0 107,670.00 6.125%08/28/2007 DD 08/29/02SEC ID:370425SD3 GOLDMAN SACHS GROUP INC SR NT 103.4530 3,000,000.000 3.030.030.00 3,103,590.00 0.73% 73.560.00 4.125%01/15/2008 DD O1/13/03SEC ID:38141GCSI GNMA GTD REMIC TR 2000-9 100.6520 833,712.130 833.712.13 839.147.93 0.200/0 5.435.80 FHVAR RT 02/16/2030SEC ID: 3837H4NX9 HOUSEHOLD FIN CORP NT 6.375% 111.1870 1,635,000.000 1,772,820.00 1,817,907.45 0.43% 45,087.45 10/15/2011 DD 10/23/01SECID: 441812JW5 JP MORGAN CHASE&CO SUB NT5. 106.8120 3,000,000.000 3.127.260.00 3,204,360.00 0.76% 77.100.00 750%01/02/2013 DD 11/25/02SEC ID:46625HAT7 LEHMAN BROS HLDGS INC6.625% 102.6710 1.000.000.000 1,045,590.00 1,026,710.00 0.24% -18.880.00 04/01/2004 DD 03/26/99SECID: 524908BZ2 MARSH&MCLENNAN COS INC SR 103.6250 2,000,000.000 1,992,280.00 2,072,500.00 0.49% 80,220.00 NT6.625%06/15/2004 DD 06/14/99SEC ID:571748AB8 MORGAN STANLEY NT 3.625% 100.9210 3,200,000.000 3,195,648.00 3,229,472.00 0.76% 33,824.00 04/01/2008 DD 03/06/03SECID: 617446HW2 NATIONAL RURAL UTILS COOP FIN 117.2650 3.000.000.000 3.465.480.00 3,517,950.00 0.839/0 52,470.00 7.250%03/01/2012 DD 03/07/02SEC ID:637432CU7 PACIFICORP SECD MTN#TR 00115 105.7650 3,000,000.000 2.950.530.00 3,172,950.00 0.75% 222,420.00 7.300% 10/22/2004 DD 10/22/92SEC ID:69512EEU5 PAINE WEBBER GROUP INC NTS6. 100.8430 500.000.000 519,405.00 504,215.00 0.12% -15,190.00 450% 12/01/2003 DD 12/01/98SEC ID:695629CE3 PHILIP MORRIS COS INC NTS 7. 102.2340 5,000,000.000 5,263,000.00 5,111,700.00 1.21% -151.300.00 500%04/01/2004 DD 04/01/97SEC ID:718154CH8 13 Workbench ._ ._..-_..__.._......._........................_..._._......................................................................................_....-.....-....................................-.................................................................................._........................................................................................_........................---------------------------- ---------------------------- — Asset Detail Report ID: GL8018 Base Currency: USD by Currency Alternate Base Currency: OCSD-CONSOLIDATED-OCSGO0010000 9/30/2003 Exchange Rate: ................................................................._._...._...._._._._...._...._.............._._...._._._._._._............._._._. Status: FINAL Net Unrealized Price Cost Market Value % of Gain/Loss Description Base Shares Par Base Base Total Base SBA GTD DEV PARTN 2001-20C 16. 109.6400 3,497,276.280 3,497,276.28 3,834,413.71 0.901% 337,137.43 340%03/01/2021SECID: 83162Cwo SBA GTD PARTN CTFS SBIC-PS 01 108.5650 2,504,229.760 2,504,229.76 2,718,717.04 0.64% 214,487.28 6.640%02/10/2011 DD 02/21/01SEC ID:831641DD4 UNITED AIRLS PASSTHRU 01-1 C 6. 15.2500 1,600,000.000 1.600.000.00 244.000.00 0.06% -1,356,000.00 831%03/01/2010 DD 08/22/OISEC ID:909317BC2 US BANCORP MTN#TR 001196. 102.8280 1,000,000.000 1,046,310.00 1,028,280.00 0.24% -18.030.00 000%05/15/2004 DD 05/10/99SEC ID:91159HEY2 U S TREASURY BONDS11.875% 101.3440 5,800,000.000 6,251,984.38 5,877,952.00 1.390/0 -374.032.38 11/15/2003 DD 10/05/83SECID: 91281ODG0 U S TREASURY NOTES06.250% 113.4375 20,000,000.000 22,620,312.50 22,687,500.00 5.35% 67,187.50 02/15/2007 DD 02/15/97SECID: 9128272J0 US TREASURY INFLATION INDEX 110.0000 16,249,520.000 14,322,493.87 17,874,472.00 4.22% 3,551,978.13 NT 3.375%01/15/2007 DD O1/15/97SEC ID:9128272M3 US TREASURY INFLATION INDEX NT 112.2813 3,414,810.000 3,725,779.05 3,834,191.35 0.900/0 108.412.30 3.625%01/15/2008 DD 01/15/98SEC ID:9128273T7 US TREASURY INFLATION INDEX NT 114.2815 14,576,900.000 16,209,968.79 16,658,699.97 3.93% 448,731.18 3.875%01/15/2009 DD O1/15/99SEC ID:9128274Y5 U S TREASURY NOTES05.750% 108.8440 57,100,000.000 62,782,901.47 62,149,924.00 14.66% -632.977.47 11/15/2005 DD 11/15/OOSEC ID: 9128276N7 U S TREASURY NT 3.250% 102.1200 12,000,000.000 11,870,156.25 12,254,400.00 2.89% 384,243.75 08/15/2008 DD 08/15/03SECID: 912828BG4 VERIZON GLOBAL FDG CORP 117.9210 3.000.000.000 3,530,490.00 3,537,630.00 0.83% 7,140.00 GLOBAL 7.375%09/01/2012 DD 08/26/02SEC ID:92344GAT3 VIRGINIA ELEC&PWR 01 SERA5. 108.4060 3,500,000.000 3,487,680.00 3,794,210.00 0.900/0 306,530.00 750%03/31/2006 DD 03/27/01SEC ID:927804EN0 14 Workbench Asset Detail Report ID: GL8013 Base Currency: USD ........... ................. ........... .................... ................*................... by Currency Alternate Base Currency: Exchange Rate; OCSD-CONSOLIDATED-OCS000010000 9/30/2003 Status: FINAL ................................................................-,................................... ................................................................................................................................... ..............................................................................................................................................................................................................................................................I............................... Net Unrealized Price Cost Market Value % of Gain/Loss [Description Base Shares Par Base Base Total Base WELLS FARGO&CO SUBNT16.125% 100.3750 450.000.000 467.496.00 451,687.50 0.11% -15.808.50 11/0 1/2003 DD 11/0 1/93SEC ID: 949740BY9 TOTAL FIXED INCOME SECURITIES 313,345,660.920 327,158,034.19 334,091,088.93 78.82% 6,933,054.74 TOTAL ASSETS U.S.DOLLAR 424,564,372.650 416,945,705.67 423,878,760.41 100.00% 6,933,054.74 TOTAL ASSETS-BASE: 424,564,372.650 416,945,705.67 423,878,760.41 100.000/0 6,933,054.74 15 Workbench _ ..................-..------- --_._.... Transaction Detail Report ID: EWBo09 Reportedby Transaction Category Base Currency: USD OCS&CONSOLIDATED-OCSG00010000 9/2/2003 - 9/30/2003 status: FINAL Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base PURCHASES CASH&CASH EQUIVALENTS U.S.DOLLAR B FEDERAL HOME LN BKS CONS DISC MAT 9/26/2003 99.8432 1,500,000.000 1,497,648.75 -1,497,648.75 0.00 11/19/2003SEC ID:313384PL7BROKER: 9/26/2003 CREDIT SUISSE FIRST BOSTON CORP,N 9/26/2003 YOCSF07511102:LIQUID OPER-PIMCO B FEDERAL HOME LN BKS CINS DISC MAT 9/18/2003 99.4595 3,400,000.000 3,381,623.47 -3,381,623.47 0.00 03/17/2004SEC ID: 313384UK3BROKER:JP 9/18/2003 MORGAN CHASE BK/HSBCI,NEW 9/18/2003 YORKOCSF07522202:LONG TERM OPER- B MRSAAL HOME LN BKS CINS DISC MAT 9/18/2003 99.4625 1,000,000.000 994,625.00 -994,625.00 0.00 03/17/2004SEC ID: 313384UK3BROKER:JP 9/19/2003 MORGAN CHASE BK/HSBCI,NEW 9/18/2003 YORKOCSF07511102:LIQUID OPER-PIMCO B FEDERAL HOME LN BKS CONS DISC MAT 9/19/2003 99.4616 6,700,000.000 6,663,926.08 -6,663,926.08 0.00 03/19/2004SEC ID:313384UM9BROKER: 9/19/2003 UBS SECURITIES LLC,NEW 9/19/2003 YORKOCSF07522202: LONG TERM OPER- B WLAL HOME LN MTG CORP DISC MAT 9/24/2003 99.4225 3,800,000.000 3,778,055.00 -3,778,055.00 0.00 03/31/2004SEC ID: 313396UZ4BROKER: 9/24/2003 GOLDMAN SACHS&CO,NYOCSF07511102: 9/24/2003 LIQUID OPER-PIMCO B FEDERAL NATL MTG ASSN DISC NTSEC ID: 9/22/2003 99.5530 200,000.000 199,106.00 -199,106.00 0.00 313588TF2BROKER:MERRILL LYNCH 9/22/2003 PIERCE FENNER SMITH INC 9/22/2003 NYOCSF07522202:LONG TERM OPER-PIMCO B FEDERAL NATL MTG ASSN DISCOUNT MAT 9/23/2003 99.5530 9,500,000.000 9,457,535.00 -9,457,535.00 0.00 02/19/2004SEC ID: 313588TGOBROKER: 9/23/2003 LEHMAN GOUT SECS INC,NYOCSF07522202:9/23/2003 LONG TERM OPER-PIMCO B FEDERAL NATL MTG ASSN DISCUNT MAT 9/26/2003 99.5500 500,000.000 497,750.00 -497,750.00 0.00 02/23/2004SEC ID: 313588TL9BROKER: 9/26/2003 GOLDMAN SACHS&CO,NYOCSF07522202: 9/26/2003 LONG TERM OPER-PIMCO B FEDERAL NATL MTG ASSN DISCOUNT MAT 9/29/2003 99.5560 1,800,000.000 1,792,008.00 -1,792,008.00 0.00 02/24/2004SEC ID: 313588TM7BROKER: 9/29/2003 LEHMAN GOVT SECS INC,NYOCSF07522202:9/29/2003 LONG TERM OPER-PIMCO 1 Workbench Transaction Detail Report m: EWB009 Reportedby Transaction Category Base Currency: USD vcsn-CONSOLIDATED-OCSG00010000 9/2/2003 - 9/30/2003 Status: FINAI. Trade Date Tran Settle Date price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base B FEDERAL NAIL MTG ASSN DISCOUNT MAT 9/2/2003 99.4476 1,200,000.000 1,193,370.67 -1,193,370.67 0.00 02/25/2004SEC ID:313588TN5BROKER: 9/2/2003 UBS SECURITIES LLC,NEW 9/2/2003 YORKOCSF07522202: LONG TERM OPER- B FR&RAL NATL MTG ASSN DISCSEC ID: 9/17/2003 99.4540 3,000,000.000 2,983,620.00 -2,983,620.00 0.00 313588UK9BROKER: GOLDMAN SACHS& 9/17/2003 CO,NYOCSF07522202:LONG TERM OPER- 9/17/2003 PIMCO B WELLS FARGO BK NA INSTL C/D 1.060% 9/23/2003 100.0000 1,400,000.000 1,400,000.00 -1,400,000.00 0.00 10/23/2003 DD 09/23/03SECID: 9/23/2003 94975UXB8BROKER:BANC OF AMERICA 9/23/2003 SEC LLC,SAN FRANCISCOOCSF07511102: B EMRR _ 00.970%09/05/2003 9/4/2003 100.0000 3,200,000.000 3,200,000.00 -3,200,000.00 0.00 DD 09/04/03SEC ID: 99409WOSSBROKER: 9/4/2003 LEHMAN GOUT SECS INC,NYOCSF07511102:9/4/2003 LIQUID OPER-PIMCO B LEHMAN CAT 2 REPO 00.900%09/08/2003 9/5/2003 100.0000 3,200,000.000 3,200,000.00 -3,200,000.00 0.00 DD 09/05/03SEC ID:99409X734BROKER: 9/5/2003 LEHMAN GOUT SECS INC,NYOCSF07511102:9/5/2003 LIQUID OPER-PIMCO B LEHMAN CAT 2 REPO 00.970%09/09/2003 9/8/2003 100.0000 3,200,000.000 3,200,000.00 -3,200,000.00 0.00 DD 09/08/03SEC ID:99409Y906BROKER: 9/8/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/8/2003 LIQUID OPER-PIMCO B LEHMAN CAT 2 REPO 00.930%09/10/2003 9/9/2003 100.0000 3,200,000.000 3,200,000.00 -3,200,000.00 0.00 DD 09/09/03SEC ID: 9941OA327BROKER: 9/9/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/9/2003 LIQUID OPER-PIMCO B LEHMAN CAT 2 REPO 00.930%09/11/2003 9/10/2003 100.0000 3,200,000.000 3,200,000.00 -3,200,000.00 0.00 DD 09/10/03SEC ID: 9941OB739BROKER: 9/10/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/10/2003 LIQUID OPER-PIMCO B LEHMAN CAT 2 REPO 00.990%09/12/2003 9/11/2003 100.0000 3,200,000.000 3,200,000.00 -3,200,000.00 0.00 DD 09/11/03SEC ID: 99410DO65BROKER: 9/11/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/11/2003 LIQUID OPER-PIMCO B LEHMAN CAT 2 REPO 01.000%09/15/2003 9/12/2003 100.0000 3,200,000.000 3,200,000.00 -3,200,000.00 0.00 DD 09/12/03SEC ID:994lOE337BROKER: 9/12/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/12/2003 LIQUID OPER-PIMCO 2 Workbench Transaction Detail Report ID: EWB009 Reportedby Transaction Category Base Currency: USD OCSD-CONSOLIDATED-OCSCT00010000 9/2/2003 - 9/30/2003 Status: FINAL _.........................__- _ ................ . --..__._.........._ _ ......__.._. _._._. . Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base B LEHMAN CAT 2 REPO 01.100%09/16/2003 9/15/2003 100.0000 3,900,000.000 3,900,000.00 -3,900,000.00 0.00 DD 09/15/03SEC ID:9941OF730BROKER: 9/15/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/15/2003 LIQUID OPER-PIMCO B CREDIT SUISSE FB REPO 00.990% 9/16/2003 100.0000 3,900,000.000 3,900,000.00 -3,900,000.00 0.00 09/17/2003 DD 09/16/03SECID: 9/16/2003 9941OF953BROKER: CREDIT SUISSE FIRST 9/16/2003 BOSTON CORP,N YOCSF07511102: LIQUID B RMPF0 2 REPO 00.930%09/18/2003 9/17/2003 100.0000 2,900,000.000 2,900,000.00 -2,900,000.00 0.00 DD 09/17/03SEC ID:9941OJ385BROKER: 9/17/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/17/2003 LIQUID OPER-PIMCO B LEHMAN CAT 2 REPO 00.950%09/19/2003 9/18/2003 100.0000 2,900,000.000 2,900,000.00 -2,900,000.00 0.00 DD 09/18/03SEC ID:9941OK879BROKER: 9/18/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/18/2003 LIQUID OPER-PIMCO B LEHMAN CAT 2 REPO 00.920%09/22/2003 9/19/2003 100.0000 4,400,000.000 4,400,000.00 -4,400,000.00 0.00 DD 09/19/03SEC ID: 9941OM255BROKER: 9/19/2003 LEHMAN GOVT SECS INC, NYOCSF07511102:9/19/2003 LIQUID OPER-PIMCO B LEHMAN CAT 2 REPO 00.960%09/23/2003 9/22/2003 100.0000 4,300,000.000 4,300,000.00 -4,300,000.00 0.00 DD 09/22/03SEC ID: 9941ON600BROKER: 9/22/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/22/2003 LIQUID OPER-PIMCO B LEHMAN CAT 2 REPO 00.960%09/24/2003 9/23/2003 100.0000 5,300,000.000 5,300,000.00 -5,300,000.00 0.00 DD 09/23/03SEC ID:99410QO17BROKER: 9/23/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/23/2003 LIQUID OPER-PIMCO B LEHMAN CAT 2 REPO 00.980%09/25/2003 9/24/2003 100.0000 1,500,000.000 1,500,000.00 -1,500,000.00 0.00 DD 09/24/03SEC ID:9941OR387BROKER: 9/24/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/24/2003 LIQUID OPER-PIMCO B CREDIT SUISSE FB REPO 01.000% 9/25/2003 100.0000 1,500,000.000 1,500,000.00 -1,500,000.00 0.00 09/26/2003 DD 09/25/03SECID: 9/25/2003 9941ORS77BROKER:CREDIT SUISSE FIRST 9/25/2003 BOSTON CORP,N YOCSF07511102: LIQUID / B 9WVWEASURY CASH MGMTSEC ID: 9/3/2003 1.0000 55,303.460 55,303.46 -55,303.46 0.00 9960852470CSF07522202: LONG TERM 9/3/2003 OPER-PIMCO 9/3/2003 3 Workbench __._ ....__ Transaction Detail Report M: LWB009 Reportedby Transaction Category Base Currency: USD OCSD-CONSOLIDATED-OCS0100010000 9/2/2003 - 9/30/2003 States: FINAL Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base B DREYFUS TREASURY CASH MGMTSEC ID: 9/4/2003 1.0000 979,979.310 979,979.31 -979,979.31 0.00 9960852470CSF07511102: LIQUID OPER- 9/4/2003 PIMCO 9/4/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/5/2003 1.0000 86.220 86.22 -86.22 0.00 9960852470CSF07511102: LIQUID OPER- 9/5/2003 PIMCO 9/5/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/10/2003 1.0000 3,090,000.000 3,090,000.00 -3,090,000.00 0.00 9960852470CSF07522202:LONG TERM 9/10/2003 OPER-PIMCO 9/10/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/11/2003 1.0000 173,871.760 173,871.76 -173,871.76 0.00 9960852470CSF07511102: LIQUID OPER- 9/11/2003 PIMCO 9/11/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/12/2003 1.0000 88.000 88.00 -88.00 0.00 9960852470CSF07511102: LIQUID OPER- 9/12/2003 PIMCO 9/12/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/15/2003 1.0000 1,489,709.340 1,489,709.34 -1,489,709.34 0.00 9960852470CSF07522202:LONG TERM 9/15/2003 OPER-PIMCO 9/15/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/16/2003 1.0000 119.170 119.17 -119.17 0.00 9960852470CSF07511102: LIQUID OPER- 9/16/2003 PIMCO 9/16/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/16/2003 1.0000 3,768,968.830 3,768,968.83 -3,768,968.83 0.00 9960852470CSF07522202:LONG TERM 9/16/2003 OPER-PIMCO 9/16/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/18/2003 1.0000 74.920 74.92 -74.92 0.00 9960852470CSF07511102: LIQUID OPER- 9/18/2003 PIMCO 9/18/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/19/2003 1.0000 4,305,451.530 4,305,451.53 -4,305,451.53 0.00 9960852470CSF07511102: LIQUID OPER- 9/19/2003 PIMCO 9/19/2003 4 iVb kbench Transaction Detail Report ID. EWB009 Reportedby Transaction Category Base Currency: USD OCSD-CONSOLIDATED-OCS000010000 9/2/2003 - 9/30/2003 status: FINAL . . .... ........._............................_..._._._.-_-------..................._......_._ ....................._._. _ ----..................... .................. ...... Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base B DREYFUS TREASURY CASH MGMTSEC 1D: 9/23/2003 1.0000 242,465.000 242,465.00 -242,465.00 0.00 9960852470CSF07522202: LONG TERM 9/23/2003 OPER-PIMCO 9/23/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/23/2003 1,0000 114.670 114.67 -114.67 0.00 9960852470CSF07511102:LIQUID OPER- 9/23/2003 PIMCO 9/23/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/24/2003 1.0000 22,086.330 22,086.33 -22,086.33 0.00 9960852470CSF07511102:LIQUID OPER- 9/24/2003 PIMCO 9/24/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/25/2003 1.0000 40.830 40.83 -40.83 0.00 9960852470CSF07511102:LIQUID OPER- 9/25/2003 PIMCO 9/25/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/25/2003 1.0000 1,972,474.150 1,972,474.15 -1,972,474.15 0.00 9960852470CSF07522202: LONG TERM 9/25/2003 OPER-PIMCO 9/25/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/26/2003 1.0000 2,392.920 2,392.92 -2,392.92 0.00 9960852470CSF07511102:LIQUID OPER- 9/26/2003 PIMCO 9/26/2003 B DREYFUS TREASURY CASH MGMTSEC ID: 9/30/2003 1.0000 107,324.350 107,324.35 -107,324.35 0.00 9960852470CSF07522202:LONG TERM 9/30/2003 OPER-PIMCO 9/30/2003 TOTAL CASH&CASH EQUIVALENTS U.S. DOLLAR 103,210,550.790 103,049,818.76 -103,049,818.76 0.00 TOTAL CASH&CASH EQUIVALENTS BASE: 103,210,550.790 103,049,818.76 -103,049,818.76 0.00 FIXED INCOME SECURITIES U.S.DOLLAR B COMMIT TO PUR FNMA SF MTG 5.000% 9/12/2003 101.6875 3,000,000.000 3,050,625.00 -3,050,625.00 0.00 10/01/2018 DD 10/01/03SECID: 10/20/2003 0 1 F0504AI BROKER:BEAR STEARNS&CO 9/12/2003 INC,NYOCSF07522202: LONG TERM OPER- PIMCO 5 Workbench - _ Transaction Detail Report m: EWB009 Reportedby Transaction Category Base Currency: USD OCSD-CONSOLIDATED-OCS000010000 9/2/2003 - 9/30/2003 Status: FINAL .. ... Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base B COMMIT TO PUR FNMA SF MTG 5.000% 9/15/2003 101.3750 2,000,000.000 2,027,500.00 -2,027,500.00 0.00 10/01/2018 DD 10/01/03SECID: 10/20/2003 0 1 F0504A I BROKER: LEHMAN GOVT SECS 9/15/2003 INC,NYOCSF07522202: LONG TERM OPER- B EMAT TO PUR FNMA SF MTG 5.000% 9/15/2003 101.4063 18,000,000.000 18,253,125.00 -18,253,125.00 0.00 10/01/2018 DD 10/01/03SECID: 10/20/2003 0 1 F0504AI BROKER: CREDIT SUISSE FIRST 9/15/2003 BOSTON CORP,N YOCSF07522202: LONG B F&aWf6-MCAMA SF MTG 6.000% 9/11/2003 102.3125 1,000,000.000 1,023,125.00 -1,023,125.00 0.00 10/01/2033 DD 10/01/03SECID: 10/15/2003 0 1 F0606A8BROKER: CREDIT SUISSE FIRST 9/11/2003 BOSTON CORP,N YOCSF07522202: LONG B f&-?%LIMA SF MTG 6.000% 9/11/2003 102.2500 500,000.000 511,250.00 -511,250.00 0.00 10/01/2033 DD 10/01/03SECID: 10/15/2003 01F0606A8BROKER: CITIGROUPGBL 9/11/2003 MKTS/SALOMON,NEW YORKOCSF07522202: B bRNRTWA28WFkff#TR 00545 VAR RT 9/17/2003 100.1089 1,000,000.000 1,001,089.00 -1,001,089.00 0.00 05/20/2004 DD 05/20/02SECID: 9/17/2003 36962GYS7BROKER: BANC OF AMERICA SEC 9/17/2003 LLC,SAN FRANCISCOOCSF07511102: LIQUID IB 89WHEC CAP MTN #TR 00545 VAR RT 9/17/2003 100.1089 0.000 0.00 -956.67 0.00 05/20/2004 DD 05/20/02SECID: 9 17 2003 36962GYS7BROKER:BANC OF AMERICA SEC9/17/2003 LLC,SAN FRANCISCOOCSF07511102: LIQUID OPER-PIMCO TOTAL FIXED INCOME SECURITIES U.S.DOLLAR 25,500,000.000 25,866,714.00 -25,867,670.67 0.00 TOTAL FIXED INCOME SECURITIES BASE: 25,500,000.000 25,866,714.00 -25,867,670.67 0.00 TOTAL PURCHASES BASE: 128,710,550.790 128,916,532.76 -128,917,489.43 0.00 SALES CASH&CASH EQUIVALENTS U.S.DOLLAR S LEHMAN CAT 2 REPO 00.970%09/05/2003 9/5/2003 100.0000 -3,200,000.000 -3,200,000.00 3,200,000.00 0.00 DD 09/04/03SEC ID: 99409WO58BROKER: 9/5/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/5/2003 LIQUID OPER-PIMCO 6 Workbench' ........... Transaction Detail Report M: EWB009 Reportedby Transaction Category Base Currency: USD OCSD-CONSOLIDATED-OCSG00010000 9/2/2003 - 9/30/2003 status:FINAL Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base IS LEHMAN CAT 2 REPO 00.970%09/05/2003 9/5/2003 100.0000 0.000 0.00 86.22 0.00 DD 09/04/03SEC ID:99409WO58BROKER: 9/5/2003 LEHMAN GOUT SECS INC,NYOCSF07511102:9/5/2003 LIQUID OPER-PIMCO S LEHMAN CAT 2 REPO 00.900%09/08/2003 9/8/2003 100.0000 -3,200,000.000 -3,200,000.00 3,200,000.00 0.00 DD 09/05/03SEC ID: 99409X734BROKER: 9/8/2003 LEHMAN GOUT SECS INC,NYOCSF07511102:9/8/2003 LIQUID OPER-PIMCO IS LEHMAN CAT 2 REPO 00.900%09/08/2003 9/8/2003 100.0000 0.000 0.00 240.00 0.00 DD 09/05/03SEC ID:99409X734BROKER: 9/8/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/8/2003 LIQUID OPER-PIMCO S LEHMAN CAT 2 REPO 00.970%09/09/2003 9/9/2003 100.0000 -3,200,000.000 -3,200,000.00 3,200,000.00 0.00 DD 09/08/03SEC ID:99409Y906BROKER: 9/9/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/9/2003 LIQUID OPER-PIMCO IS LEHMAN CAT 2 REPO 00.970%09/09/2003 9/9/2003 100.0000 0.000 0.00 86.22 0.00 DD 09/08/03SEC ID: 99409Y906BROKER: 9/9/2003 LEHMAN GOVT SECS INC, NYOCSF07511102:9/9/2003 LIQUID OPER-PIMCO S LEHMAN CAT 2 REPO 00.930%09/10/2003 9/10/2003 100.0000 -3,200,000.000 -3,200,000.00 3,200,000.00 0.00 DD 09/09/03SEC ID:99410A327BROKER: 9/10/2003 LEHMAN GOVT SECS INC, NYOCSF07511102:9/10/2003 LIQUID OPER-PIMCO IS LEHMAN CAT 2 REPO 00.930%09/10/2003 9/10/2003 100.0000 0.000 0.00 82.67 0.00 DD 09/09/03SEC ID: 9941OA327BROKER: 9/10/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/10/2003 LIQUID OPER-PIMCO S LEHMAN CAT 2 REPO 00.930%09/11/2003 9/11/2003 100.0000 -3,200,000.000 -3,200,000.00 3,200,000.00 0.00 DD 09/10/03SEC ID:9941OB739BROKER: 9/11/2003 LEHMAN GOVT SECS INC, NYOCSF07511102:9/11/2003 LIQUID OPER-PIMCO IS LEHMAN CAT 2 REPO 00.930%09/11/2003 9/11/2003 100.0000 0.000 0.00 82.67 0.00 DD 09/10/03SEC ID:9941OB739BROKER: 9/11/2003 LEHMAN GOVT SECS INC, NYOCSF07511102:9/11/2003 LIQUID OPER-PIMCO S LEHMAN CAT 2 REPO 00.990%09/12/2003 9/12/2003 100.0000 -3,200,000.000 -3,200,000.00 3,200,000.00 0.00 DD 09/11/03SEC ID:99410D065BROKER: 9/12/2003 LEHMAN GOVT SECS INC, NYOCSF07511102:9/12/2003 LIQUID OPER-PIMCO 7 Workbench Transaction Detail Report m: EWB009 Reportedby Transaction Category Base Currency: USD OCSD-CONSOLMA TED-OCSO00010000 9/2/2003 - 9/30/2003 Status: FINAL ........................-.........._... ., ---------•- Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base IS LEHMAN CAT 2 REPO 00.990%09/12/2003 9/12/2003 100.0000 0.000 0.00 88.00 0.00 DD 09/I 1/03SEC ID: 99410DO65BROKER: 9/12/2003 LEHMAN GOVT SECS INC, NYOCSF07511102:9/12/2003 LIQUID OPER-PIMCO S LEHMAN CAT 2 REPO 01.000%09/15/2003 9/15/2003 100.0000 -3,200,000.000 -3,200,000.00 3,200,000.00 0.00 DD 09/12/03SEC ID:99410E337BROKER: 9/15/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/15/2003 LIQUID OPER-PIMCO IS LEHMAN CAT 2 REPO 01.000%09/15/2003 9/15/2003 100.0000 0.000 0.00 266.67 0.00 DD 09/12/03SEC ID:9941OE337BROKER: 9/15/2003 LEHMAN GOUT SECS INC,NYOCSF07511102:9/15/2003 LIQUID OPER-PIMCO S LEHMAN CAT 2 REPO 01.100%09/16/2003 9/16/2003 100.0000 -3,900,000.000 -3,900,000.00 3,900,000.00 0.00 DD 09/15/03SEC ID:9941OF730BROKER: 9/16/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/16/2003 LIQUID OPER-PIMCO IS LEHMAN CAT 2 REPO 01.100%09/16/2003 9/16/2003 100.0000 0.000 0.00 119.17 0.00 DD 09/15/03SEC ID:9941OF730BROKER: 9/16/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/16/2003 LIQUID OPER-PIMCO S CREDIT SUISSE FB REPO 00.990% 9/17/2003 100.0000 -3,900,000.000 -3,900,000.00 3,900,000.00 0.00 09/17/2003 DD 09/16/03SEC ID: 9/17/2003 9941OF953BROKER: CREDIT SUISSE FIRST 9/17/2003 BOSTON CORP,N YOCSF07511102: LIQUID IS emoiRRSE FB REPO 00.990% 9/17/2003 100.0000 0.000 0.00 107.25 0.00 09/17/2003 DD 09/16/03SECID: 9/17/2003 994 1 OF953BROKER:CREDIT SUISSE FIRST 9/17/2003 BOSTON CORP,N YOCSF07511102:LIQUID S WH W9ft 2 REPO 00.930%09/18/2003 9/18/2003 100.0000 -2,900,000.000 -2,900,000.00 2,900,000.00 0.00 DD 09/17/03SEC ID:994 1 OJ385BROKER: 9/18/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/18/2003 LIQUID OPER-PIMCO IS LEHMAN CAT 2 REPO 00.930%09/18/2003 9/18/2003 100.0000 0.000 0.00 74.92 0.00 DD 09/17/03SEC ID:994IOJ385BROKER: 9/18/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/18/2003 LIQUID OPER-PIMCO S LEHMAN CAT 2 REPO 00.950%09/19/2003 9/19/2003 100.0000 -2,900,000.000 -2,900,000.00 2,900,000.00 0.00 DD 09/18/03SEC ID:9941OK879BROKER: 9/19/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/19/2003 LIQUID OPER-PIMCO 8 Workbench Transaction Detail Report ID: EWB009 Reportedby Transaction Category Base Currency: USD OCSD-CONSOLIDATED-OCSG00010000 9/2/2003 - 9/30/2003 Status: FINAL ....... ......___.._-_-- __._-- Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base IS LEHMAN CAT 2 REPO 00.950%09/19/2003 9/19/2003 100.0000 0.000 0.00 76.53 0.00 DD 09/18/03SEC ID:9941OK879BROKER: 9/19/2003 LEHMAN GOUT SECS INC,NYOCSF07511102:9/19/2003 LIQUID OPER-PIMCO S LEHMAN CAT 2 REPO 00.920%09/22/2003 9/22/2003 100.0000 -4,400,000.000 -4,400,000.00 4,400,000.00 0.00 DD 09/19/03SEC ID: 994 1 OM255BROKER: 9/22/2003 LEHMAN GOUT SECS INC, NYOCSF07511102:9/22/2003 LIQUID OPER-PIMCO IS LEHMAN CAT REPO 00.920%09/22/2003 9/22/2003 100.0000 0.000 0.00 337.33 0.00 DD 09/19/03SEC ID: 994IOM255BROKER: 9/22/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/22/2003 LIQUID OPER-PIMCO S LEHMAN CAT 2 REPO 00.960%09/23/2003 9/23/2003 100.0000 -4,300,000.000 -4,300,000.00 4,300,000-00 0.00 DD 09/22/03SEC ID:994ION600BROKER: 9/23/2003 LEHMAN GOVT SECS INC, NYOCSF07511102:9/23/2003 LIQUID OPER-PIMCO IS LEHMAN CAT 2 REPO 00.960%09/23/2003 9/23/2003 100.0000 0.000 0.00 114.67 0.00 DD 09/22/03SEC ID:9941ON600BROKER: 9/23/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/23/2003 LIQUID OPER-PIMCO S LEHMAN CAT 2 REPO 00.960%09/24/2003 9/24/2003 100.0000 -5,300,000.000 -5,300,000.00 5,300,000.00 0.00 DD 09/23/03SEC ID:99410QO17BROKER: 9/24/2003 LEHMAN GOVT SECS INC, NYOCSF07511102:9/24/2003 LIQUID OPER-PIMCO IS LEHMAN CAT 2 REPO 00.960%09/24/2003 9/24/2003 100.0000 0.000 0.00 141.33 0.00 DD 09/23/03SEC ID:99410QO17BROKER: 9/24/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/24/2003 LIQUID OPER-PIMCO S LEHMAN CAT 2 REPO 00.980%09/25/2003 9/25/2003 100.0000 -1,500,000.000 -1,500,000.00 1,500,000.00 0.00 DD 09/24/03SEC ID:9941OR387BROKER: 9/25/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/25/2003 LIQUID OPER-PIMCO IS LEHMAN CAT 2 REPO 00.980%09/25/2003 9/25/2003 100.0000 0.000 0.00 40.83 0.00 DD 09/24103SEC ID: 9941OR387BROKER: 9/25/2003 LEHMAN GOVT SECS INC,NYOCSF07511102:9/25/2003 LIQUID OPER-PIMCO S CREDIT SUISSE FB REPO 01.000% 9/26/2003 100.0000 -1,500,000.000 -1,500,000.00 1,500,000.00 0.00 09/26/2003 DD 09/25/03SECID: 9/26/2003 994 1 ORS77BROKER: CREDIT SUISSE FIRST 9/26/2003 BOSTON CORP,N YOCSF07511102: LIQUID OPER-PIMCO 9 Workbench Transaction Detail Report M: LVB009 Reportedby Transaction Category Base Currency: USD - 9/30/2003 OMD-CONSOLIDATED-OCSGOOD10000 9/2/2003 Status: FINAL .......................................................................................... ............................. .......................... .......... Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base IS CREDIT SUISSE FB REPO 01.000% 9/26/2003 100.0000 0.000 0.00 41.67 0.00 09/26/2003 DD 09/25/03SEC ID: 9/26/2003 994 1 OR577BROKER.CREDIT SUISSE FIRST 9/26/2003 BOSTON CORP,N YOCSF07511102:LIQUID S 9MMNYREASURY CASH MGMTSEC ID: 9/2/2003 1.0000 -561,059.270 -561,059.27 561,059.27 0.00 9960852470CSF07522202:LONG TERM 9/2/2003 OPER-PIMCO 9/2/2003 S DREYFUS TREASURY CASH MGMTSEC ID: 9/8/2003 1.0000 -980,065.530 -980,065.53 980,065.53 0.00 9960852470CSF07511102:LIQUID OPER- 9/8/2003 PIMCO 9/8/2003 S DREYFUS TREASURY CASH MGMTSEC ID: 9/11/2003 1.0000 -3,097,081,790 -3,097,081.79 3,097,081.79 0.00 9960852470CSF07522202:LONG TERM 9/11/2003 OPER-PIMCO 9/11/2003 S DREYFUS TREASURY CASH MGMTSEC.ID: 9/15/2003 1.0000 -26,513.330 -26,513.33 26,513.33 0.00 9960852470CSF07511102:LIQUID OPER- 9/15/2003 PIMCO 9/15/2003 S DREYFUS TREASURY CASH MGMTSEC ID: 9/17/2003 1.0000 -1,938.420 -1,938.42 1,938.42 0.00 9960852470CSF07511102:LIQUID OPER- 9/17/2003 PIMCO 9/17/2003 S DREYFUS TREASURY CASH MGMTSEC ID: 9/17/2003 1.0000 -2,982,161.300 -2,982,161.30 2,982,161.30 0.00 9960852470CSF07522202: LONG TERM 9/17/2003 OPER-PIMCO 9/17/2003 S DREYFUS TREASURY CASH MGMTSEC ID: 9/18/2003 1.0000 -2,954,865.650 -2,954,865.65 2,954,865.65 0.00 9960852470CSF07522202:LONG TERM 9/18/2003 OPER-PIMCO 9/18/2003 S DREYFUS TREASURY CASH MGMTSEC ID: 9/19/2003 1.0000 -61,008.030 -61,008.03 61,008.03 0.00 9960852470CSF07522202: LONG TERM 9/19/2003 OPER-PIMCO 9/19/2003 S DREYFUS TREASURY CASH MGMTSEC ID: 9/22/2003 1.0000 -4,298,535.170 -4,298,535.17 4,298,535.17 0.00 9960852470CSF07511102: LIQUID OPER- 9/22/2003 PIMCO 9/22/2003 10 WorkbencK Transaction Detail Report ID: EWB009 Reportedby Transaction Category Base Currency: USD OCSD-CONSOLIDATED OCSGO0010000 9/2/2003 - 9/30/2003 Status: FINAL Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base S DREYFUS TREASURY CASH MGMTSEC ID: 9/22/2003 1.0000 -9,814.930 -91814.93 9,814.93 0.00 9960852470CSF07522202:LONG TERM 9/22/2003 OPER-PIMCO 9/22/2003 S DREYFUS TREASURY CASH MGMTSEC ID: 9/26/2003 1.0000 -491,305.640 -491,305.64 491,305.64 0.00 9960852470CSF07522202: LONG TERM 9/26/2003 OPER-PIMCO 9/26/2003 S DREYFUS TREASURY CASH MGMTSEC ID: 9/29/2003 1.0000 -1,792,008.000 -1,792,008.00 1,792,008.00 0.00 9960852470CSF07522202:LONG TERM 9/29/2003 OPER-PIMCO 9/29/2003 S DREYFUS TREASURY CASH MGMTSEC ID: 9/30/2003 1.0000 -1,595.100 -11595.10 1,595.10 0.00 9960852470CSF07511102: LIQUID OPER- 9/30/2003 PIMCO 9/30/2003 TOTAL CASH&CASH EQUIVALENTS U.S. DOLLAR: -70,257,952.160 -70,257,952.16 70,259,938.31 0.00 TOTAL CASH&CASH EQUIVALENTS BASE: -70,257,952.160 -70,257,952.16 70,259,938.31 0.00 FIXED INCOME SECURITIES U.S.DOLLAR S COMMIT TO PUR FNMA SF MTG 5.000% 9/12/2003 102.0352 -3,000,000.000 -2,997,065.22 3,061,054.69 63,989.47 09/01/2018 DD 09/01/03SECID: 9/18/2003 0 1 F050494BROKER:BEAR STEARNS&CO 9/12/2003 INC,NYOCSF07522202:LONG TERM OPER- S MWIT TO PUR FNMA SF MTG 5.000% 9/15/2003 101.6914 -2,000,000.000 -1,998,043.48 2,033,828.13 35,784.65 09/01/2018 DD 09/01/03SECID: 9/18/2003 0 1 F050494BROKER: LEHMAN GOVT SECS 9/15/2003 INC,NYOCSF07522202:LONG TERM OPER- S MERIT TO PUR FNMA SF MTG 5.000% 9/15/2003 101.7188 -18,000,000.000 -17,982,391.30 18,309,375.00 326,983.70 09/01/2018 DD 09/01/03SECID: 9/18/2003 0 1 F050494BROKER: CREDIT SUISSE FIRST 9 15/2003 BOSTON CORP,N YOCSF07522202: LONG / S Zr&Wf@-'1M0IMASFMTG 6.000% 9/11/2003 102.6406 -1,000,000.000 -1,015,625.00 1,026,406.25 10,781.25 09/01/2033 DD 09/01/03SECID:, 9/15/2003 0 1 F06069 I BROKER: CREDIT SUISSE FIRST 9/11/2003 BOSTON CORP,N YOCSF07522202:LONG TERM OPER-PIMCO 11 Workbench ipuaq-yloyq Z T O0wici £OOZ/T I/6 -NNdO M319N01 :ZOZZZSL0ASOOAN`00 £00Z/ST/6 V SHOW NVWGl09 :H2X02IHL.LHfS;SCI£ QI Dssm/TO/OT QQ ZEOZ/I0/T I 00'0 69'06Z 00'0 000'0 6917S'ZOT £OOZ/I T/6 %000'9 866Sb90#100d fflM SI £OOZ/T T/6 -SSW Y N31 JNO I :MUSL03SOOAN`00 £OOZ/SI/6 s8 SHOVS NVWGl09 :ZlSX02 E14IZlNS£I E QIOxSZO/i0/OT QQ ZEOZ/TO/TT 9£'018'1- 60'9SL'LZT Sb'99S'6ZT- OZT'E8S'bZT- 6917S'ZOI £006/T1/6 0/0000'9 8669$ JS O W§W S £00Z/IT/6 ONOIZOZZZSL03S0oo0SI0NvagNVS'O'I'I £OOZ/ST/6 Oss VOM2viv do ONVE1:saxOsGLIHfls8ET£ QI OaSZO/TO/0I QQ Z£OZ/TO/TI 00'0 tC*981 00'0 000'0 O68S'ZOI £OOZ/11/6 %000'9 866S$�M� O yffij SI £OOZ/i T/6 9N01 :ZOZZZSLOAsD00OSI3NVHd NVS `O'I T £OOZ/SI/6 OxS VORIxY�IV do ONVH ?IxxOHGLLarSB£I£ QIOxSZO/TO/OT QQZ£OZ/TO/TI Ob'Z£T'T- SL'ZZ6'18 ST'SSO'ES- OZL'098'6L- O618S'7101 EOOZ/11/6 0/0000'9 8669VSO#1S-WId-W4Y6 S £OOZ/T T/6 WN21 9N0'I :ZOZZZSL0dSOOXHo1i MxN £OOZ/ST/6 ssurdnossZSVHO2IMO2IHL.LHNSCI£ QIO2SZO/10/01 QQ Z£0Z/10/11 00'0 ZS'LLT 00'0 000'0 T 8LS'ZO I EOOZ/T T/6 0/0000'9 866SVSO#'S,WId 99d SI EOOZ/11/6 YQd3Z 9N0'T :ZOZZZSLOJSOOXH0A MSN EOOZ/SI/6 SSIIFdn02S 2SVHO :HZX0ZIgLLHfS;8£T£ QIO0SZO/TO/0T QQ Z£OZ/To/II T9'£80'T- E8'ILI'SL bb'8SZ'6L- Otb0'OTZ'9L- T8LS'ZOI £OOZ/IT/6 %000'R)3m§i§RAawA.LM84 S £00Z/T T/6'ZOZZZSL03SOOXHOA MSN'NOY40'IVS/SLXW E00Z/SI/6 Og0 dflOSDIII0 :Na IONEIL.LZIMET£ QI0SSZO/i0/0I QQ ZEOZ/TO/II 00'0 19'86L 00'0 000'0 1SLS'ZOI £OOZ/1I/6 %000*sb3MARAal yMq SI COW/I T/6'ZOZZZSLO,dSOOXS0A MxN'N0W0'lVS/S.LXW EOOZ/Si/6 'ISO dMIDUIO QfSX0NHLJ.2IrS8£T£ QI02SZO/10/0T QQ ZEOZ/TO/TT ES'998'tb- ZI'S80'IS£ S9'IS6'SSE- OOZ'I9Z'ZbE- T8LS'ZOi £OOZ/1I/6 0/0000'9 1166S65%�qpAo Vail S £006/T T/6 9No'1 :ZOZZZSLOASOOVO'2[UIMA'H LO SOAS COOZ/sI/6'2 xI Z.LVN"gviV do xa :HaxoxgLlxrss£TE :QI OZSZO/TO/OT QQ Z£OZ/IO/TI 00'0 8b'90I 00'0 000'0 6S8S'ZOI £006/I T/6 %000'9 966965%jqfMo M§j SI £OOZ/T T/6 9N0'I•ZOZZZSL0ASO0VO'3QLAAHI3 SOAS EOOZ/ST/6 v"Z"IV" "3wv do xs:8axo2ISL,L2IrS8£I£ :QI0aSZO/10/01 QQ Z£OZ/IO/TT OE'Sb9- LT'SI8'917 Lb'09b'Lt- OLO'S£9'Sb- 6S89701 EOOZ/11/6 %000'9 8669b90#'I00d VWNd S asBg assg asBg sBd/sasBgs assg a;Ba papodag uoPd;sosaa adAl ssoZ/ulso ;aid ;unouzd ;803 0013d a;Ba 094as UW L a;Ba apBsy livs13 `$4949 EOOZ/0£/6 - £00Z/Z/6 00001000mo-(MMU70snroa-asao asn :Aouauno asua Ajo2a;733 uoi;assusi<L Agpa-podag e00am3 :ai uodax nta;aa u01;313sulall ......._.. .. ...._. ..... .,..., ... __.._ ..._...._.. .. ____. _.._......._........_.._. ._... _.. ._._. ..... ..__.....__. .._..._. .._ ..._....�......_..__.._...Y....... Transaction Detail Report ID: EWB009 Reportedby Transaction Category Base Currency: USD OCSD-CONSOLWATED-OCS000010000 9/2/2003 - 9/30/2003 Status: FINAL -- -............... ---.__.___ _ _.._. . ..... .. - ......- ._._.... . _. ..- _ ......_..__......_ ..-........... . ___. .-___.. Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base TOTAL FIXED INCOME SECURITIES U.S. DOLLAR -24,668,560.150 -24,688,417.16 25,117,977.97 428,000.87 TOTAL FIXED INCOME SECURITIES BASE: -24,668,550.150 -24,688,417.16 25,117,977.97 428,000.87 TOTAL SALES BASE: -94,926,602.310 -94,946,369.32 95,377,916.28 428,000.87 PRINCIPAL PAYMENTS FIXED INCOME SECURITIES U.S.DOLLAR PD GNMA GTD REMIC TR 2000-9 FH VAR RT 9/16/2003 100.0000 -37,407.830 -37,407.83 37,407.83 0.00 02/16/2030SECID: 9/16/2003 3837H4NX90CSF07522202: LONG TERM 9/16/2003 OPER-PIMCO MATURITIES CASH&CASH EQUIVALENTS U.S.DOLLAR MT FEDERAL AGRIC MTG CORP DISCOUN 9/23/2003 100,0000 -9,700,000.000 -9,692,078.33 9,692,078.33 0.00 0.000%09/23/2003 DD 09/23/02SEC ID: 9/23/2003 31315KMB30CSF07522202: LONG TERM 9/23/2003 OPER-PIMCO MT FEDERAL AGRIC MTG CORP DISCOUN 9/23/2003 100.0000 -2,400,000.000 -2,398,040.00 2,398,040.00 0.00 0.0000%09/23/2003 DD 09/23/02SEC ID: 9/23/2003 3131SKMB30CSF07511102: LIQUID OPER- 9/23/2003 PIMCO MT FEDERAL HOME LN BK CONS DISC N MAT 9/19/2003 100.0000 -2,400,000.000 -2,398,368.00 2,398,368.00 0.00 09/19/2003SECID: 9/19/2003 313384LXSOCSF07511102:LIQUID OPER- 9/19/2003 PIMCO MT FEDERAL HOME LN BK CONS DISC N MAT 9/19/2003 100.0000 -9,700,000.000 -9,693,404.00 9,693,404.00 0.00 09/19/2003SECID: 9/19/2003 313384LXSOCSF07522202:LONG TERM 9/19/2003 OPER-PIMCO MT U S TREASURY BILL 0.0000%09/04/2003 DD 9/4/2003 100.0000 -3,200,000.000 -3,199,504.00 3,199,504.00 0.00 03/06/03SEC ID:912795NL10CSF07511102:9/4/2003 LIQUID OPER-PIMCO 9/4/2003 TOTAL CASH&CASH EQUIVALENTS U.S.DOLLAR -27,400,000.000 -27,381,394.33 27,381,394.33 0.00 13 Workbench ................... ...... .......—----- .................. ................. ....................... ............... ---------......... Transaction Detail Report M: EWB009 Reportedby Transaction Category Base Currency: USD OCS"ONSOLMATED-OCSG00010000 9/2/2003 9/30/2003 Status: FINAL -------------—------------ ---------------- .............. ...... .............. ........... Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base TOTAL CASH 8a CASH EQUIVALENTS BASE: -27,400,000.000 -27,381,394.33 27,381,394.33 0.00 FIXED INCOME SECURITIES U.S.DOLLAR MT PROCTER&GAMBLE CO NTS 5.250% 9/15/2003 100.0000 -656,000.000 -672,278.56 656,000.00 -16,278.56 09/15/2003 DD 09/28/98SEC ID: 9/15/2003 742718BK40CSF07511102: LIQUID OPER- 9/15/2003 PIMCO TOTAL MATURITIES BASE: -28,056,000.000 -28,053,672.89 28,037,394.33 -16,278.56 CORPORATE ACTIONS FIXED INCOME SECURITIES U.S.DOLLAR CAL FHLMC MULTICLASS CTF TI I A6 6.500% 9/25/2003 100.0000 -134,761.080 -134,820.91 134,761.08 -59.83 09/25/2018SEC ID: 9/25/2003 3133TDPV20CSF07522202: LONG TERM OPER-PIMCO 9/25/2003 INTEREST CASH&CASH EQUIVALENTS U.S. DOLLAR IT FEDERAL AGRIC MTG CORP DISCOUN 9/23/2003 0.000 7,921.67 7,921.67 0.00 0.0000/a 09/23/2003 DD 09/23/02SEC ID: 9/23/2003 31315EMB30CSF)07522202: LONG TERM 9/23/2003 OPER-PIMCO IT FEDERAL AGRIC MTG CORP DISCOUN 9/23/2003 0.000 1,960.00 1,960.00 0.00 0.000%09/23/2003 DD 09/23/02SEC ID: 9/23/2003 31315KMB30CSF07511102: LIQUID OPER- 9/23/2003 PIMCO IT FEDERAL HOME LN BK CONS DISC N MAT 9/19/2003 2,400,000.000 1,632.00 1,632.00 0.00 09/19/2003SEC ID: 9/19/2003 313384LX50CSF07511102: LIQUID OPER- PIMCO 9/19/2003 IT FEDERAL HOME LN BK CONS DISC N MAT 9/19/2003 9,700,000.000 6,596.00 6,596.00 0.00 09/19/2003SEC ID: 9/19/2003 313384LX50CSF07522202: LONG TERM OPER-PIMCO 9/19/2003 IT U S TREASURY BILL 0.000%09/04/2003 DD 9/4/2003 3,200,000.000 496.00 496.00 0.00 03/06/03SEC ID:912795NLIOCSF07511102:9/4/2003 LIQUID OPER-PIMCO 9/4/2003 14 Workbench' Transaction Detail Report m: Ews009 Reportedby Transaction Category Base Currency: USD OCS&CONSOLMATED-OCS000010000 9/2/2003 - 9/30/2003 Status: FINAL Trade Date -- Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base CD SHORT TERM FDS INT ADJ NET OF 9/30/2003 0.000 14.71 14.71 0.00 OVERNIGHT INTERESTSEC ID: 9/30/2003 990000PJ40CSF07522202: LONG TERM 9/30/2003 OPER-PIMCO CW SHORT TERM FDS INT ADJ NET OF 9/30/2003 0.000 -1,595.10 -1,595.10 0.00 OVERNIGHT INTERESTSEC ID: 9/30/2003 990000PJ40CSF07511102: LIQUID OPER- 9/30/2003 PIMCO IT DREYFUS TREASURY CASH MGMTSEC ID: 9/3/2003 0.000 655.46 655.46 0.00 9960852470CSF07522202: LONG TERM 9/1/2003 OPER-PIMCO 9/3/2003 IT DREYFUS TREASURY CASH MGMTSEC ID: 9/3/2003 0.000 332.27 332.27 0.00 9960852470CSF07511102: LIQUID OPER- 9/1/2003 PIMCO 9/3/2003 IT BSDT-LATE MONEY DEPOSIT ACCTSEC ID: 9/2/2003 0.000 0.22 0.22 0.00 9960870940CSF07522202: LONG TERM 9/1/2003 OPER-PIMCO 9/2/2003 TOTAL CASH&CASH EQUIVALENTS U.S. DOLLAR 15,300,000.000 18,013.23 18,013.23 0.00 TOTAL CASH&CASH EQUIVALENTS BASE: 15,300,000.000 18,013.23 18,013.23 0.00 FIRED INCOME SECURITIES U.S. DOLLAR IT WMP/HUNTOON PAIGE##000-11150 7.5000% 9/30/2003 753.590 5,931.04 5,931.04 0.00 12/01/2030 DD 10/21/99SECID: 9/1/2003 302998GE30CSF07522202: LONG TERM 9/30/2003 OPER-PIMCO IT FHLMC GROUP#tG4-0353 7.500% 9/15/2003 3,159.450 695.95 695.95 0.00 10/01/2004 DD 03/01/99SECID: 9/1/2003 3128DBMA20CSF07522202: LONG TERM 9/15/2003 OPER-PIMCO IT FHLMC MULTICLASS MTG SER E3 A VAR RT 9/15/2003 35,440.500 4,311.85 4,311.85 0.00 08/15/2032 DD 12/01/97SECID: 8/1/2003 3133TCE950CSF07522202:LONG TERM 9/15/2003 OPER-PIMCO 15 Workbench Transaction Detail Report ID: EWBOO9 Reportedby Transaction Category Base Currency: USD OCSD-CONSOL.IDATED-OCS000010000 9/2/2003 - 9/30/2003 Status:FINAL ___................. .._ Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss TyPe Description Reported Date Base Shares/Par Base Base Base IT FHLMC MULTICLASS MTG SER E3 A VAR RT 9/15/2003 8.450 8.45 8.45 0.00 08/15/2032 DD 12/01/97SECID: 8/1/2003 3133TCE950CSF07522202: LONG TERM OPER-PIMCO 9/15/2003 IT FHLMC MULTICLASS CTF T11 A6 6.500% 9/25/2003 0.000 729.96 729.96 0.00 09/25/2018SECID: 9/1/2003 3133TDPV20CSF07522202: LONG TERM 9/25/2003 OPER-PIMCO IT FHLMC MULTICLASS CTF SER 1620Z 6.000% 9/15/2003 14,787.100 14,787.10 14,787.10 0.00 11/15/2023 DD 11/01/93SECID: 9/1/2003 3133T17A40CSF07522202: LONG TERM 9/15/2003 OPER-PIMCO IT FHLMC GROUP#78-6064 6.384% 9/18/2003 1,176.030 282.67 282.67 0.00 01/01/2028 DD 12/01/97SECID: 8/1/2003 31348SWZ30CSF07522202:LONG TERM g/18/2003 OPER-PIMCO IT FEDERAL NATL MTG ASSN DEBS 6.625% 9/15/2003 2,100,000.000 69,562.50 69,562.50 0.00 09/15/2009 DD 09/01/99SECID: 9/15/2003 31359MEY50CSF07522202: LONG TERM 9/15/2003 OPER-PIMCO IT FNMA POOL#0254760 5.000% 9/25/2003 4,195.040 719.14 719.14 0.00 06/01/2018 DD 05/01/03SECID: 9/1/2003 3137 1 K5V90CSF07522202:LONG TERM g/25/2003 OPER-PIMCO IT FNMA POOL#0254866 5.000% 9/25/2003 356.160 300.66 300.66 0.00 09/01/2018 DD 08/01/03SECID: 9/1/2003 31371LCB30CSF07522202: LONG TERM OPER-PIMCO 9/25/2003 IT FNMA POOL#0323980 6.000% 9/25/2003 22,082.820 1,335.72 1,335.72 0.00 04/01/2014 DD 09/01/99SECID: 9/1/2003 31374T2MOOCSF07522202: LONG TERM 9/25/2003 OPER-PIMCO IT FNMA POOL#0357328 5.000% 9/26/2003 4,602.010 6,614.74 6,614.74 0.00 01/01/2018 DD 01/01/03SECID: 9/1/2003 31376J4M80CSF07522202: LONG TERM 9/26/2003 OPER-PIMCO IT FNMA POOL#0456482 6.000% 9/25/2003 15,120.000 497.30 497.30 0.00 02/01/2014 DD 02/01/99SECID: 9/1/2003 31381CCT20CSF07522202: LONG TERM g/25/2003 OPER-PIMCO 16 Workbench ipuaq:y-'oM L T EOOZ/66/6 00WId-agd0 £OOZ/T/6 W2I910mOl :ZOZZZSLOdSOOTASMS8£I£ QIOaS£0/TO/£0 as 81OZ/10/b0 00'0 1I'SOb'I IT'SOb'I 068'ZbT'£T £OOZ/6Z/6 0/6000'S £9£99909100d VWNd 11 £OOZ/SZ/6 OOWId-2I3dO £OOZ/i/6 MS'L JNO'I:ZOZZZSL03SOOIAStAS8£T£ GIOaS£0/TO/£0 Ga 8TOZ/TO/b0 00'0 £L'£tb£ £L'£b£ OST'SIZ'£ £OOZ/SZ/6 0/6000'S £9£SSSO#'IOOd VWNd 11 £OOZ/SZ/6 OOWId-SZdO £OOZ/T/6 M3.L JN0'I :ZOZZZSLOdSOOLSZMS8£I£ QI Osseo/IO/ZO QQ££OZ/i0/£0 00'0 OS'000'S 09'000'S 0b8'L9L'S8 £OOZ/SZ/6 %000'9 S8ZSSS0#'IOOd VWN3 .LI £OOZ/SZ/6 OOWId-HSd0 £OOZ/i/6 W2I9.L rONO1 ZOZZZM ASO0£ZI1MS8£T£ QIOssZO/TO/TT QQLIOZ/T0/OT 00'0 LZ'bZI'I LZ'bZI'I 080'9ZO'61 £OOZ/SZ/6 0/6000'9 IOISSSO#'IOOd VWN3 .LI £OOZ/SZ/6 O3WId-HSd0 £00Z/i/6 wd3'I'ONO'I •ZOZZZSLOrISOOL,LSfS8EI£ QIOaSZO/TO/OI QQZ£OZ/TO/TT 00'0 OS'000'S OS'000'S Ob6'ZL9'001 £OOZ/SZ/6 %000'9 866Si7S0#'IOOd VWNd ILI EOOZ/SZ/6 OOWId-ZiSdO £OOZ/T/6 WH31L`JNO'I :ZOZZZSL03SOOLSo S8£T£ QI OSSZO/IO/£0 as LTOZ/TO/£0 00'0 60'LS9 60'LS9 0L6'TEI'ZI £OOZ/SZ/6 0/6000'9 08SSbSO#'IOOd VWNE LI £00Z/SZ/6 OOWId-H2dO £OOZ/T/6 Mia'L ONO'I :ZOZZZSL0dS000ZXHS8£T£ GIOzSIO/TO/OI QQ 9TOZ/TO/TI 00'0 0Z'STO'8 OZ'STO'8 06L'968'Z91 £OOZ/SZ/6 0/6000'9 96ZSbSO#'I00d VWNd LI £OOZ/SZ/6 OOWId-H3dO EOOZ/I/6 WNH.L JNO'I •ZOZZZSLOASO M OIHOb8£I£ QIOsS00/TO/ZT 4Q 9IOZ/TO/TO 00'0 80'99£'£Z 80'S9£'£Z 09131,96'SOb £OOZ/SZ/6 0/6000'9 ZL9SES0#'IOOd VWNd LI £OOZ/SZ/6 OOWId-UZdO EOOZ/T/6 W2I3.L°JNOI :ZOZZZSL0.3S0086ZAb8£T£ QI OSS00/10/LO Q4 SIOZ/TO/90 00'0 16'ILO'I I6'TLO'T 01I'SSS'61 £OOZ/SZ/6 %000'9 TSbS£SO#'IOOd VWN3 LI £OOZ/SZ/6 OOWId-HHdO £OOZ/T/6 YldgL'DNO'I:ZOZZZSL03S000M2[a£8£I£ QI OSS66/10/60 QQ bIOZ/10/60 00'0 OZ'SZ£'I OZ'SZ£'I OLL'£b0'£Z £OOZ/SZ/6 0/6000'9 61796090#100d VWNd .LI assg 058g eagg -- sBd/80JURS eggs ----- owe papodag --- uopdposaQ adk, ssol/uFio ;ag ;unouiV 4800 **Pd a;BQ 09408 uwj, _____......--...... apg:y 'It�IdI3 snaeag .......... ..... .__ .. £OOVOE/6 - £OOVE/6 OOOOTOOODS30-azzVarmwo"Soo (Ign :Aouauno assg iUo2a:j8C) uol4wasuss,y Agpa:podag eoogma :aI podaN jiB;aQ u0possugsy £OOZ/SZ/6 OOWId-2ISd0 £OOZ/T/6 Wds'1'ONO'I:ZOZZZSLOdS008LZ'I88£T£ :GI 03SiO/10/60 QQ 91OZ/10/01 00'0 90'17LL 9011LL Obb'ZS£'£ £OOZ/SZ/6 0/0000'9 99£8090#'IOOd VWNd ILI £OOZ/SZ/6 OOWId-2ISdO £OOZ/i/6 MSdi0NO'I :ZOZZZSLOdSOOIOWH88£T£ =GI OSSTO/10/60 4Q 9IOZ/10/60 00'0 90'6LE'T 90'6L£'T OZL'LET`£L £00Z/SZ/6 0/6000'9 69ZS090#'I00d VWNd 11 £009/SZ/6 OOWId-2ISd0 £OOZ/T/6 W'821ONO'I :ZOZZZSLOdSO096JXL8E1£ =QIOSSIO/TO/80 QQ 91OZ/10/60 00'0 91'09£`I 9T'OS£'T 009'119'1 E00Z/SZ/6 0/6000'9 9LEL6SO#'IOOd VWN3 ,LI £006/SZ/6 OOWId-USdO £OOZ/T/6 WN211ONO'I :ZOZZZSLO.dSO08}I£.LL8£T£ QIOSSTO/TO/LO QQ 910Z/IO/LO 00'0 OT'£80'I OI'£80'I Ob8'ZZO'9 EOOZ/SZ/6 %000'9 Z00b6S0#'IOOd VWNA LI £OOZ/SZ/6 O0WId-NSd0 £OOZ/i/6 WH31ONO'I :ZOZZZSLOdSOOI6fQL8£IE :QIOSSTO/TO/SO QQ 9i0L/10/SO 00'0 OS'Z9b'1 OS'Z9t,'T 0b6'IZL'LZ £OOZ/SZ/6 %000'9 88808SO#'100d VWNd LI EOOZ/SZ/6 OOWId-NSdO EOOZ/T/6 WNSZ ONO'I :ZOZZZSL0350098AX98£I£ QI OSSTO/I0/b0 QQ 9107,/TO/b0 00'0 Zb'99Z'T Zb'99Z'I OZL'881'6Z £OOZ/SZ/6 %000'9 6£L9LSO#'IOOd VWNd LI £OOZ/SZ/6 OOWId-H'3dO £OOZ/T/6 WS211ONO'I :ZOZZZSL03SOOZLfX98£T£ QIOSSIO/TO/SO au 9TOZ/IO/SO 00'0 00'0£17 00'OEb OLS'LL6'9 £OOZ/SZ/6 %000'9 98£9LS0#'IOOd VWNd LI EOOZ/SZ/6 OOWId-SSdO EOOZ/T/6 W2IS.LONO'I :ZOZZZSLO.�SOOTHHXS8£T£ QIOSS£0/TO/90 Q(I EEOZ/TO/LO 00'0 09'000'S OS'000'S OTb'OLb'b6 £OOZ/SZ/6 0/0000'9 Ob9SSS0#'IOOd VWNd 1I E006/6Z/6 OZ)W Id-USdO £00Z/i/b M211ONOI :ZOZZZSLOdSOOZSSXS8ET£ (IIOSSEO/i0�+/SO QQ 81OZ/10/90 00'0 16'L9t,'T T6'L9b'T OS9'SO8'ZT £OOZ/6Z/6 %000'S StSSSSO#'IOOd VWNd .LI £OOZ/96/6 O3WId-H3d0 £OOZ/T/6 W2IS.L ONO'I :ZOZZZSL03SOOS6(IXS8£T£ QI OSSEO/TO/SO QQ EEOZ/i0/b0 00'0 OS'000'S OS'000'S 06S'b6L'L6 £OOZ/SZ/6 %000'9 8Z9SSS0#'IOOd VWNd ,LI asBg s8d/s0ss1qS asus -- alva papodag uoj4dpasaQ adAl ssoZ/UT,XD lam lunomv 4803 aaFid avea auras uB.z,y a;BQ apBiy .......... .............. EOOZ/OE/6 - EOOZ/Z/6 0000i0009800-affsvarzosxoo-asoo asn :6Oaaun3 aseg AjoAapBC) uopoTesuBsy Agpopodag 6009MR :QI410dag 11.134aQ uOT;OBsuBsy Transaction Detail Report M: EWI9009 Reportedby Transaction Category Base Currency: USD OCSD-CONSOLIDATED-OCSG00010000 9/2/2003 - 9/30/2003 Status: FINAL Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base IT FNMA POOL#0616734 6.000% 9/25/2003 695.110 866.90 866.90 0.00 12/01/2016 DD 12/01/01SECID: 9/1/2003 31388WEF90CSF07522202: LONG TERM 9/25/2003 OPER-PIMCO IT FNMA POOL#0630812 6.000% 9/25/2003 47,295.300 1,317.04 1,317.04 0.00 02/01/2017 DD 02/01/02SECID: 9/1/2003 31389NYH20CSF07522202: LONG TERM 9/25/2003 OPER-PIMCO IT FNMA POOL#0632376 6.000% 9/25/2003 113,506.300 5,427.42 5,427.42 0.00 07/01/2017 DD 07/01/02SECID: 9/1/2003 31389QQ500CSF07522202: LONG TERM 9/25/2003 OPER-PIMCO IT FNMA POOL#0653116 6.000% 9/25/2003 56,915.630 3,069.74 3,069.74 0.00 07/01/2017 DD 07/01/02SECID: 9/1/2003 31390QSD80CSF07522202: LONG TERM 9/25/2003 OPER-PIMCO IT FNMA POOL#0673280 6.000% 9/25/2003 11,051.010 1,269.43 1,269.43 0.00 08/01/2017 DD 11/01/02SECID: 9/1/2003 31391P6R20CSF07522202: LONG TERM 9/25/2003 OPER-PIMCO IT FNMA POOL#0681309 5.000% 9/25/2003 24,558.280 2,640.72 2,640.72 0.00 02/01/2018 DD 02/01/03SECID: 9/1/2003 31391Y3S40CSF07522202: LONGTERM 9/25/2003 OPER-PIMCO IT FNMA POOL#0685665 5.000% 9/25/2003 1,640.430 168.35 168.35 0.00 02/01/2018 DD 02/01/03SECID: 9/1/2003 31400EW220CSF07522202: LONG TERM 9/25/2003 OPER-PIMCO IT FNMA POOL#0688739 5.000% 9/25/2003 582.280 549.41 549.41 0.00 06/01/2018 DD 06/01/03SECID: 9/1/2003 31400JEL90CSF07522202:LONG TERM 9/25/2003 OPER-PIMCO IT FNMA POOL#0693834 5.000% 9/25/2003 9,007.660 3,273.52 3,273.52 0.00 03/01/2018 DD 03/01/03SECID: 9/1/2003 3140OPY740CSF07522202: LONG TERM 9/25/2003 OPER-PIMCO IT FNMA POOL#0695889 5.000% 9/25/2003 41,363.360 3,827.93 3,827.93 0.00 05/01/2018 DD 05/01/03SECID:_ 9/1/2003 31400SC230CSF07522202: LONG TERM 9/25/2003 OPER-PIMCO 19 Workbench I{auac3jloAj 03 £OOZ/ST/6 OOWId-ZISdO EOOZ/T/6 M�I'ONO'I :ZOZZZSL0.3SOOzzowlOZ9E QI OSSZO/10/90 QQ ZEOZ/SI/90 00'0 9t7'E91 9b'£91 090'bLO'E £OOZ/91/6 %005;'9 LII18S0#I00d VWNJ 11 EOOZ/Si/6 03WId-HSd0 £OOZ/i/6 WES'LDNOI :ZOZZZSLOASO09(IdX00Z9£ QI OSSIO/TO/II QQ TEOZ/ST/TT OO'O OZ'L£b OZ'LEb OTZ'6VZ'OT £OOZ/9I/6 %OOS'9 b9ESLSO#'IOOd VWNO 11 EOOZ/ST/6 03WId-XZd0 £OOZ/i/6 WH31 JNOI :ZOZZZSL03SOOLxVMO0Z9E QI OSSiO/TO/ZT QQ T£OZ/ST/ZI 00'0 L9'6ET'b L9.6ET'b 040'SEO'bS EOOZ/ST/6 %OOS'9 EZ£bLSO#'IOOd VWMD ILI EOOZ/ZZ/6 03WId-2ISd0 EOOZ/T/6 WHS.L ONOI :ZOZZZSLOdS3osto2I0OZ9£ QIOSSZO/TO/LO QQ ZEOZ/ST/LO 00'0 ZE'E99 Z£'£99 Ob8'916'£T EOOZ/ZZ/6 %OOS'9 6100LSO#I00d VWND LI EOOZ/ST/6 OOWId-ZISdO EOOZ/T/6 WN31 ONO'I •ZOZZZSZOdS3oZSZb0OZ9£ QI OSSZO/TO/ZO QQ Z£OZ/ST/ZO 00'0 LO'S8£ LO'8S£ OTS'bT0'L £OOZ/91/6 %OOS'9 98969S0#I00d VWNJ ILI £OOZ/Si/6 OOWId-USdO £OOZ/T/6 WNS.L ONOI :ZOZZZSL0dSO0£7Ia(�OOZ9E QI OSSZO/TO/b0 QQ Z£OZ/ST/b0 00'0 £T'T06'8 £I'T06'8 09Z'S9Z'£9T £OOZ/ST/6 %009'9 9SC69SOP IOOd VWNJ LI EOOZ/S i/6 OOW Id-MSd0 EOOZ/I/6 WNS.L ONOI :Z0ZZZSL03SO0bHAElOOZ9E QIOSSZO/TO/60 QQ ZEOZ/91/60 00'0 b6'IL6'Z b6'TL6'Z Ob9'EOZ'OTI £OOZ/91/6 %005;'9 7,I996S0#I00d VWNO .LI £OOZ/SZ/6 03WId-ZISd0 EOOZ/T/6 W8211 JNOI :ZOZZZSLOdSO08OSXIObTE :(II OSSEO/10/90 QQ 8IOZ/i0/90 00'0 bb-LZS'E bb'LZS'E Or,T'Ob6'i I £OOZ/96/6 %000'S SEZOTLO#I00d VWN3 .LI EOOZ/9Z/6 03WId-M3d0 £OOZ/I/6 WS211L`JNOI •ZOZZZSLOds3oEOJflIObTE GI OSSEO/1040 QQ LTOZ/TO/TO 00'0 £9'8Ztb E9'8Zb 098'S£8 EOOZ/SZ/6 %000'9 S6T£OLO#IOOd VWMd LI EOOZ/SZ/6 03WId-N'ad0 £OOZ/T/6 Mlai.0NOI :ZOZZZSL03SOOZAdAOOtTC QIOSS£0/TO/EO QQ LTOZ/10/60 00'0 Zi'b69 ZT'1769 06Z'6SS £OOZ/SZ/6 0/o000'9 6E68690#IOOd VWNA .LI asgg _ assg aqua jud/sasBgg --asBg - 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Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base IT GNMA POOL#0561017 6.500% 9/15/2003 88,935.450 3,565.97 3,565.97 0.00 07/15/2031 DD 07/01/OI SEC ID: 9/1/2003 36213QG29OCSF07522202:LONG TERM 9/15/2003 OPER-PIMCO IT GNMA II POOL#0080023 VAR RT 12/20/20269/22/2003 16,242.490 1,306.54 1,306.54 0.00 DD 12/01/96SECID: 9/1/2003 36225CAZ9OCSF07522202: LONG TERM 9/22/2003 OPER-PIMCO IT GNMA 11 POOL#080088M 7.375% 9/22/2003 18,415.220 1,419.07 1,419.07 0.00 06/20/2027 DD 06/01/97SECID: 9/1/2003 36225CC20OCSF07522202: LONG TERM 9/22/2003 OPER-PIMCO IT GNMA II POOL#0080395 VAR RT 9/22/2003 14,967.620 938.74 938.74 0.00 04/20/2030 DD 04/01/OOSECID: 9/1/2003 36225CNM4OCSF07522202: LONG TERM 9/22/2003 OPER-PIMCO IT GNMA II POOL#080408X 6.500% 9/22/2003 127,524.940 8,476.45 8,476.45 0.00 05/20/2030 DD 05/01/OOSECID: 9/1/2003 36225CN28OCSF07522202: LONG TERM 9/22/2003 OPER-PIMCO IT GENERAL ELEC CAP MTN#TR 00545 VAR RT 9/20/2003 0.000 1,127.50 1,127.50 0.00 05/20/2004 DD 05/20/02SECID: 9/20/2003 36962GYS70CSF07511102: LIQUID OPER- 9/20/2003 PIMCO IT GNMA GTD REMIC TR 2000-9 FH VAR RT 9/16/2003 37,407.830 1,168.75 1,168.75 0.00 02/16/2030SECID: 9/16/2003 3837H4NX90CSF07522202: LONG TERM 9/16/2003 OPER-PIMCO IT NATIONAL RURAL UTILS COOP FIN 7.2500% 9/2/2003 3,000,000.000 108,750.00 108,750.00 0.00 03/01/2012 DD 03/07/02SECID: 9/1/2003 637432CU7OCSF07522202:LONG TERM 9/2/2003 OPER-PIMCO IT PACIFICORP SECD MTN#TR 00115 7.300% 9/2/2003 3,000,000.000 109,500.00 109,500.00 0.00 10/22/2004 DD 10/22/92SECID-. 9/1/2003 69512EEUSOCSF07522202: LONG TERM 9/2/2003 OPER-PIMCO IT PROCTER&GAMBLE CO NTS 5.250% 9/15/2003 656,000.000 17,220.00 17,220.00 0.00 09/15/2003 DD 09/28/98SECID: 9/15/2003 742718BK4OCSF07511102:LIQUID OPER- 9/15/2003 PIMCO 25 Workbench Transaction Detail Report ID: EWB009 Reportedby Transaction Category Base Currency: USD OCSD-COMOZJD szED-OCs000010000 9/2/2003 - 9/30/2003 Status: FINAL Trade Date Tran Settle Date Price Cost Amount Net Gain/Loss Type Description Reported Date Base Shares/Par Base Base Base IT SBA GTD DEV PARTN 2001-20C 1 6.340% 9/2/2003 182,080.630 121,355.55 121,355.55 0.00 03/01/2021SECID: 9/1/2003 83162CWOOCSF07522202: LONG TERM g/2/2003 OPER-PIMCO IT UNITED AIRLS PASSTHRU 01-1 C 6.831% 9/2/2003 1,600,000.000 54,648.00 54,648.00 0.00 03/01/2010 DD 08/22/01SECID: 9/1/2003 909317BC20CSF07522202: LONG TERM 9/2/2003 OPER-PIMCO CD US TREASURY INFLATION INDEX NT 3.375% 9/30/2003 0.000 17,640.00 17,640.00 0.00 01/15/2007 DD 01/15/97SEC ID: 9128272M30CSF07522202: LONG TERM OPER-PIMCO 9/30/2003 CD US TREASURY INFLATION INDEX NT 3.625% 9/30/2003 0.000 3,690.00 3,690.00 0.00 01/15/2008 DD O1/15/98SECID: 9128273T7OCSF07522202: LONG TERM 9/30/2003 OPER-PIMCO CD US TREASURY INFLATION INDEX NT 3.875% 9/30/2003 0.000 15,860.00 15,860.00 0.00 01/15/2009 DD O1/15/99SECID: 9128274Y50CSF07522202: LONG TERM g/30/2Q03 OPER-PIMCO IT VERIZON GLOBAL FDG CORP GLOBAL 9/2/2003 3,000,000.000 110,625.00 110,625.00 0.00 7.375%09/O1/2012 DD 08/26/02SECID: 9/1/2003 92344GAT30CSF07522202: LONG TERM OPER-PIMCO 9/2/2003 1T VIRGINIA ELEC&PWR 01 SER A 5.750% 9/30/2003 3,500,000.000 100,625.00 100,625.00 0.00 03/31/2006 DD 03/27/01SECID: 9/30/2003 927804ENOOCSF07522202: LONG TERM OPER-PIMC 9/30/2003 O TOTAL FIRED INCOME SECURITIES U.S. DOLLAR 20,122,103.310 943,217.10 943,217.10 0.00 TOTAL FIXED INCOME SECURITIES BASE: 20,122,103.310 943,217.10 943,217.10 0.00 TOTAL INTEREST BASE: 35,422,103.310 961,230.33 961,230.33 0.00 TOTAL TRANSACTIONS: 40,977,982.880 6,705,492.14 -4,368,779.58 411,662.48 26 Warkben-6h FAH R COMMITTEE Meeting Date To Bd. of Dir. 10/08/03 10/22/03 AGENDA REPORT Item Number Item Number FAHR03-82 14(c) Orange County Sanitation District FROM: Lisa Tomko, Director of Human Resources ORIGINATOR: James Matte, Safety and Health Supervisor SUBJECT: Safety Policy, Hazardous Waste Management Policy GENERAL MANAGER'S RECOMMENDATION Approve SAFETY-POL-114, Hazardous Waste Management Policy as provided for in Resolution No. OCSD 02-5, regarding the District's Injury and Illness Prevention Program. SUMMARY The District is implementing a written policy to adopt requirements of the California Department of Toxics Substances Control Regulations, found in Title 22 of the California Code of Regulations that require specific work and practices be performed when working with hazardous waste. This is a new program combining elements found in existing Safety and Health and Operations and Maintenance programs. The District routinely generates approximately 10 tons of hazardous waste from operations and maintenance activities. Other hazardous waste is generated through remodeling or demolition of existing facilities that contain regulated materials such as asbestos. All of this material is managed in a manner that minimizes adverse effects to human health and the environment and complies with local, state and federal regulations. Since 1998, the District has minimized the amount of hazardous waste routinely generated by 50 percent. The document presented for your review and adoption represents the Districts written Hazardous Waste Management Policy that conforms to the elements defined in the California Department of Toxics Substances Control Regulations, Title 22 of the California Code of Regulations. PROJECT/CONTRACT COST SUMMARY Not Applicable BUDGET IMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION Policy required under the California Department of Toxics Substances Control Regulations , found in Title 22 of the California Code of Regulations. ALTERNATIVES Not Applicable CEQA FINDINGS Not Applicable ATTACHMENTS Attachment 1- Hazardous Waste Management Policy (SAFETY-POL-114) G:\wp.dta\agenda\Board Agenda Reports\2003 Board Agenda Reports\1003\Item 14(c).SAFETY-POL-114.doc Revised: 8/20101 Page 2 b ORANGE COUNTY SANITATION DISTRICT Safety and Health Division SAFETY-POL-114 Hazardous Waste Management Program APPROVALS Approved by: Date: Director of Human Resources Approved by: Date: Manager, Human Resources Approved by: Date: Safety and Health Supervisor PROCEDURE REVISION HISTORY Rev. Date Approval 0 10/24/03 L. Tomko This document is controlled when viewed online. When downloaded and printed, this document becomes UNCONTROLLED, and users should check the Safety and Health public folder to ensure that they have the latest version. Hazardous Waste Management Program SAFETY-POL-114 c Contents 1. Purpose...............................................................................................3 2. Definitions...........................................................................................3 3. Requirements......................................................................................4 3.1 Safety and Health Division.......................................................................4 3.2 Hazardous Waste Generating Divisions.................................................. 5 3.3 Project Coordinators................................................................................ 5 3.4 Construction Management.......................................................................6 4. Hazardous Waste Minimization .........................................................7 5. Security Issues ...................................................................................7 6. Program Administration and Evaluation...........................................8 7. References ..........................................................................................8 8. Attachments........................................................................................8 Rev. 0 Hard Copy Is Uncontrolled Date: October 24, 2003 2 of 8 g:\wp.dta\agenda\board agenda reports\2003 board agenda reports\1003\item 14(c).1.doc tl Number: SAFETY-POL-114 Orange County Sanitation District Revision Number: 0 Hazardous Waste Management Program Date: October 24, 2003 Approved by: Lisa Tomko 1 . Purpose To effectively manage hazardous waste, the District shall: 1. Minimize solid hazardous waste disposal through recognized hazardous waste source reduction techniques 2. Dispose of hazardous waste in a manner that minimizes negative environmental effects. 3. Use appropriate hazardous substance handling and disposal techniques during operations to protect the public health, employees, and the environment. 4. Take necessary actions to mitigate the effects of accidental hazardous waste releases into the environment. This policy provides the guidelines for management of hazardous waste to minimize human exposure, protect the environment, and satisfy current regulatory requirements. 2. Definitions Contractor Any non-district employee on a district site for business purposes or acting on the district's behalf as a service provider. Hazardous Any product regulated by OSHA Material Hazardous Waste Any hazardous material that cannot be used for intended purposes and, which meets the following criteria: A. is listed in State or Federal regulations B. is a characteristic waste as defined in regulations Rev. 0 Hard Copy Is Uncontrolled Date 1/30/01 3 of 8 g:\wp.dta\agenda\board agenda reports\2003 board agenda reports\1003\item 14(c).1.doc r Hazardous Waste Management Program SAFETY-POL-114 r Hazardous Waste Handling, storage, transportation, processing, treatment, Management recovery, recycling, transfer, and disposal of hazardous waste. Project Any person responsible for overseeing a District contract or Coordinator project. 3. Requirements Hazardous waste must be managed in a way that minimizes its effect on human health and the environment, while complying with applicable state and federal requirements. This section specifies each Department's responsibilities with respect to hazardous waste management. 3.1 Safety and Health Division 1. Develop procedures for properly managing hazardous waste. 2. Select vendors to properly transport and dispose of hazardous waste in a manner that limits District's liability and minimizes environmental effects. 3. Ensure a budget is maintained for the disposal of hazardous waste routinely generated by District activities. 4. Inspect hazardous waste accumulation areas. 5. Interface with hazardous waste transporters and disposal facilities. 6. Sign hazardous waste manifests prior to transport 7. Participate in required hazardous waste management and Department of Transportation training. 8. Interface with local, state and federal agencies on hazardous waste issues. 9. Complete required regulatory reports for hazardous waste, including hazardous waste fee and tax reports. 10.Analyze proposed legislation on hazardous waste issues for impacts on the District. Rev. 0 Hard Copy Is Uncontrolled Date: October 24, 2003 4 of 8 g:\wp.dta\agenda\board agenda reports\2003 board agenda reports\1003\item 14(c).1.doc Hazardous Waste Management Program SAFETY-POL-114 11.Develop hazardous materials site security plan. 3.2 Hazardous Waste Generating Divisions 1. Participate in required hazardous waste management training. 2. Manage hazardous waste in accordance with established District procedures. 3. Develop processes that minimize the amount of hazardous waste generated. 4. Ensure hazardous waste is placed in appropriate containers. 5. Contact the Safety and Health Division regarding hazardous waste pick ups including types and quantities. 6. Contact the Safety and Health Division regarding new waste streams or disposal options. 7. Do not transport hazardous waste between District facilities. 8. Do not use unapproved hazardous waste transporters or disposal facilities. A. Safety and Health is responsible for approving hazardous waste transporters and disposal firms. 3.3 Project Coordinators 1. Contact the Safety and Health Division regarding new waste streams or disposal options. A. Contact shall be : (1) In the project planning stages before contracts go out to bid. (2) For emergency projects, at the time the contract is let. 2. Ensure projects have adequate funding for hazardous waste management. Rev. 0 Hard Copy Is Uncontrolled Date: October 24, 2003 5 of 8 g:\wp.dta\agenda\board agenda reports\2003 board agenda reports\1003\item 14(c).1.doc Hazardous Waste Management Program SAFETY-POL-114 3. Participate in required hazardous waste management training. 4. Manage hazardous waste in accordance with established District procedures. 5. Ensure hazardous waste is placed in appropriate containers by contractors. 6. Do not direct contractors to transport hazardous waste between District facilities. 7. Do not direct contractors to use unapproved hazardous waste transporters or disposal facilities. A. Safety and Health is responsible for approving hazardous waste transporters and disposal firms. 3.4 Construction Management 1. Contact the Safety and Health Division if contractors develop new hazardous waste streams not previously identified. A. Contact may be : (1) Through the project coordinator. 2. Participate in required hazardous waste management training. 3. Manage hazardous waste in accordance with established District procedures. 4. Ensure hazardous waste is placed in appropriate containers by contractors. 5. Do not direct contractors to transport hazardous waste between District facilities. 6. Do not direct contractors to use unapproved hazardous waste transporters or disposal facilities. A. Safety and Health is responsible for approving hazardous waste transporters and disposal firms. Rev. 0 Hard Copy Is Uncontrolled Date: October 24, 2003 6 of 8 g:\wp.dta\agenda\board agenda reports\2003 board agenda reports\1003\item 14(c).1.doc Hazardous Waste Management Program SAFETY-POL-114 4. Hazardous Waste Minimization The District as an environmental steward will practice the concept of hazardous waste minimization. The term hazardous waste minimization includes source reduction and environmentally sound recycling. The District will always attempt to reduce the amount of hazardous waste generated first by: 1. Preventing the generation of hazardous waste via product substitution. A. Choosing a less hazardous material as the ingredients in a process. 2. Reducing the amount of hazardous material at the source. 3. Recycling hazardous wastes on site for reuse in the original process. 4. Recycling hazardous wastes off site for reuse by either the District or other users of the material. Waste minimization does not include waste treatment, which is any process designed to change the physical, chemical or biological character or composition of a hazardous waste--or waste disposal. For example, compacting, neutralizing, diluting and incineration are not hazardous waste minimization practices, nor is burning waste to recover energy. 5. Security Issues The District has developed a Security Plan as it relates to the security risks associated with the shipments of hazardous materials. The plan shall include an assessment as it relates to transportation and storage. At a minimum, the plan shall address: 1. Personal security. 2. Unauthorized access. 3. En-route security. Rev. 0 Hard Copy Is Uncontrolled Date: October 24,2003 7 of 8 g:\wp.dta\agenda\board agenda reports\2003 board agenda reports\1003\item 14(c).1.doc Hazardous Waste Management Program SAFETY-POL-114 �. The written plan is contained in SAFETY-SP-114.2 Hazardous Materials Security Plan. 6. Program Administration and Evaluation The Hazardous Waste Management Program shall be managed and administered by the Safety and Health Division. This Hazardous Waste Management Program shall be evaluated annually to ensure that it is effective in providing adequate protection so that District generated hazardous waste does not pose a threat to human health and the environment and utilizes best management practices for the management if hazardous waste. 7. References 22 California Code of Regulations Division 4.5 40 Code of Federal Regulations Parts 260-272 49 Code of Federal Regulations Part 172 (section 800-802) SAFETY-SP-114 Hazardous Waste Management 8. Attachments None Rev. 0 Hard Copy Is Uncontrolled Date: October 24, 2003 8 of 8 g:\wp.dta\agenda\board agenda reports\2003 board agenda reports\1003\item 14(c).1.doc Meeting Date To Bd.of Dir. FAHR COMMITTEE 10/08/03 10/22/03 I AGENDA REPORT Item Number Item Number FAHR03-83 14 d Orange County Sanitation District FROM: Lisa Tomko, Director of Human Resources Originator: Lisa Arosteguy, Human Resources Supervisor SUBJECT: CHANGES AND ADDITIONS TO HUMAN RESOURCES POLICIES AND PROCEDURES AS AUTHORIZED BY RESOLUTION 98-33. GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 03-24, amending Resolution No. OCSD 98-33, amending Human Resources Policies and Procedures Manual. SUMMARY The attached policies are routine updates or additions to maintain consistent language with the Memorandums of Understanding (MOU) and/or new legislation or to explain procedures more clearly. PRIOR COMMITTEE/BOARD ACTIONS N/A PROJECT/CONTRACT COST SUMMARY None BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. © Not applicable (information item) ADDITIONAL INFORMATION Policy Number From To Reason for Change and Subject 13150.00 Recruitment Current Language. Revised Language. Clarification of policy. D110.00 Catastrophic Illness Current Language. Revised Language. Revisions to process. G:\wp.dta\agenda\Board Agenda Repons\2003 Board Agenda Reports\1003\Item 14(d).HR P&P.doc Revised: 1014 2003 Page 1 ALTERNATIVES N/A r CEQA FINDINGS N/A ATTACHMENTS 1 . Policy 13150.00, Recruitment 2. Policy D110.00, Catastrophic Illness 3. Proposed Resolution G:\wp.dta\agenda\Board Agenda Reports,2003 Board Agenda ReporW1003\11em 14(d).HR PBP.doc Revised: 10/14/2003 Page 2 y Orange County Policy Number: B150.00 Sanitation District Effective Date: 0ce22 � Subject: Recruitment Supersedes: Febr-uaF•• '6, 200 Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for the District's recruitment activities. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all District departments, divisions, sections and employees. 3.0 DEFINITIONS 3.1 Recruitment is the process of attracting qualified individuals to apply for jobs that are open within the organization, whether internal or external. 3.2 Internal recruitment means considering only present employees as applicants for job openings within the organization. 3.3 Open recruitment means attracting applicants from outside the organization, as well as internally to apply for job openings within the organization. 3.4 Probationary Period- Initial as defined in applicable MOU provisions, includes at least the first 6 months or 26 weeks of employment with the District beginning with the date of hire. This period is regarded as an extension of the hiring process, and provides an opportunity for both the employee and toe District management to assess, over a substantial period of time, whether or not the hiring decision was appropriate. 3.5 Probationary Period- Promotional as defined in applicable MOU provisions, includes at least the first 6 months or 120 days of employment with the District, beginning with the effective date of promotion. This period is regarded as an extension of the selection process, and provides an opportunity for both the employee and the District management to assess,over a substantial period of time, whether or not the decision was appropriate. "At-will'employees do not serve a promotional probationary period. 3.6 Relative is any person related by one of the following familial relationships to any employee at the agency: spouse, mother, father, brother, sister, child, grandmother, grandfather, grandchild,cousin, aunt, uncle, mother-in-law,father- in-law, brother-in-law or sister-in-law. Page 1 of 9 4.0 POLICY 4.1 It is the District's policy to provide nondiscriminatory, lawful and consistent guidelines and procedures to its agency recruitment processes, whether internal or open. 5.0 PROCEDURE 5.1 PERSONNEL REQUISITIONS 5.1.1 A personnel requisition is the first step for the hiring manager/supervisor to communicate personnel staffing needs to Human Resources; however, if the recruitment requires testing (hands-on, written, essay, etc.) as part of the interview process, the testing methods must be reviewed for validity and reliability by Human Resources prior to the initiation of a personnel requisition. 5.1.2 The hiring supervisor completes the personnel requisition and receives the appropriate signatures required before sending it to Human Resources. 5.1.3 Human Resources reviews the requisition to make sure the qualifications are appropriate for the position. If changes are necessary, Human Resources will work with the appropriate manager/supervisor. 5.2 EMPLOYMENT OPPORTUNITY BULLETINS/POSTINGS 5.2.1 The recruiter prepares the employment opportunity bulletin, also known as a posting. Each posting will include the following information: • Wage range • Department • Brief job description • Required qualifications • Desired qualifications • Posting/closing dates • Procedure for applying • Brief benefits overview 5.2.2 The recruiter provides the draft posting to the hiring manager for approval. 5.2.3 leterAal and epea recrt+itn;ent POStiRgS shall remain apen for ten working days. Upon approval, all job postings (except Intern positions) are advertised as internal recruitments for ten business days unless authorized by the HR Director and extenuating circumstances apply. If there are at least two internal applicants and they meet the minimum qualifications for the position, those applicants will be interviewed. If an internal applicant is not selected or if there are no internal applicants, the position shall be advertised as an external recruitment. 5.2.4 Department representatives are provided with postings for communication within their designated departments. Page 2 of 9 4 5.2.5 Bulletin boards at Plant No. 1 where Employment Opportunity Bulletins will be regularly posted are located in the Control Center, and Warehouse, outside the Human Resources Office and in the Administration Building lunchroom. 5.2.6 Internal Job Announcement Notifications are sent via e-mail to all District employees for internal nceaa1 recruitments. 5.2.7 Employment Opportunity bulletin boards at Plant No. 2 are located in the Operations Center, Maintenance Office, Maintenance lunchroom and Warehouse. 5.2.8 Employment Opportunity Bulletins may also be found in other convenient areas throughout both plants. 5.3 ADVERTISING 5.3.1 Advertising for positions at the District ensures positions are filled with the best-qualified candidate for the job. 5.3.2 All positions are advertised on the Internet. Technical and hard-to-fill positions are advertised on trade specific websites. 5.3.3 Trade magazines and other forms of advertising may be used for hard- to-fill or specialized positions. 5.4 APPLICANT SCREENING 5.4.1 Resumes or applications that are received are reviewed and selected for further consideration only if they meet the minimum job requirements. 5.4.2 The recruiter forwards copies of the resumes or applications of qualified applicants to the hiring supervisor for review. Originals remain in HR in the Recruiting files. 5.4.3 All materials (e.g., applications, resumes, interviewer notes, interview packets, packets,etc.) submitted by applicants/candidates during the interview process are confidential and are considered District property and must be returned to Human Resources upon completion of the hiring process. 5.5 INTERVIEW PROCESS 5.5.1 The interview panel members are selected along with the interview date(s). Applicants are scheduled, interview questions are prepared, and the interview panel conducts the actual interview. 5.5.2 The recruiter and the hiring supervisor work together to select the interview panel. However, the recruiter makes the final decision to ensure consistency. The ideal interview panel will include the hiring supervisor, one employee within the department,two individuals outside the department, and the recruiter, or another member of the Human Resources Department. Normally, subordinates within the hiring department are not included in the interview panel. Page 3 of 9 5.5.3 The recruiter and the hiring manager work together to establish a set of questions for the candidates. 5.5.4 The recruiter prepares interview packets and distributes them to the interview panel. Packets include: • An overview of the interview process • A copy of the interview schedule • A copy of the employment bulletin opportunity/posting • Copies of candidate applications • Interview questions and evaluation forms for each candidate 5.5.5 The interview panel will meet at least one half hour before the interview. The panel will finalize the interview questions that are recommended by the hiring supervisor and the recruiter. The panel may add or delete questions. The panel will gain an understanding from the hiring supervisor about the criteria with which to select the ideal candidate, and adopt the appropriate criteria. 5.5.6 The recruiter facilitates the interview process. When interviews are completed, the interview panel members evaluate each candidate interviewed. The top three candidates are identified and ranked in order of preference based on the criteria established prior to the interview. The recruiter collects the documentation at the end of the interview process. 5.5.7 The final candidate is selected from the top three candidates when a majority decision is reached. If a majority decision cannot be reached, the General Manager or designee will make the final determination based on the input of the hiring supervisor, the panel, and the HR representative. If a majority decision is reached, and the hiring supervisor does not agree with the final decision. he or she may appeal for a final decision from the General Manager or designee. 5.6 RECRUITMENT APPEALS PROCESS 5.6.1 Employees should bring recruitment process and decision-making issues to the attention of the Human Resources Manager as soon as possible. The manager will review the issue and provide a written response within five business days from the issue notification date. 5.6.2 If the issue is not resolved to the employee's satisfaction, the employee may file a written statement concerning the problem to the Director of Human Resources within ten business days of receipt of the manager's decision. Upon request by either party, a meeting may be held to discuss the issue and establish remedies. 5.6.3 The employee will be provided a written response from the Director of Human Resources within ten business days after their statement is received. The decision of Human Resources is final (see policy F50,00, Problem Solving Procedure and F60.00, Grievance Procedure). 5.6.4 Time limits may be extended for cause upon mutual consent of the parties. 5.7 EMPLOYMENT OFFERS Page 4 of 9 5.7.1 The recruiter and hiring supervisor determine an appropriate starting salary for all candidates, except those designated as "at-will" employees, based on a Salary Offer Analysis. This analysis will include the applicant's: • Qualifications • Years of experience • Educational background • Salary history • Parity within the department 5.7.2 The HR Compensation Analyst reviews the recommended salary. and approves or makes additional recommendations. All salary offers that are either at or beyond the midpoint of the range will require the approval of the Human Resources Director (or designee). Under no circumstances should panel members (excluding the HR representative) or any other District employee discuss salary offers with candidates or make promises of any kind. HR staff are the only employees authorized to engage in salary discussions with job candidates. 5.7.3 The recruiter prepares completes a status change form for the candidate and receive app initiates the background investigation. Background investigation results are provided to the candidate by the District's background screening firm. 5.7.4 When the status change form is approved and the background investigation is clear, the recruiter makes a verbal employment offer to the candidate, which is contingent upon results of a pre-employment physical and drug screening and a baGkgFGURd . Upon acceptance of the employment offer, the recruiter sends regret letters to unsuccessful candidates. Internal candidates are contacted personally prior to receiving regret letters. 5.7.5 The recruiter schedules the pre-employment physical for the candidate, works with the supervisor to establish a potential start date iR+t:attes the background-Gheek and prepares a formal offer letter for the candidate. The recruiter-then prepares-regret-lettersfer RsassessftopeR candidates-or GORtasts unsuccessful-inter-nal-candidates. 5.7.6 When the Safety Manager (or designee) has cleared the pre- employment physical results and4he recruiter-has-cleared the bac4round-Gheek4esults;the recruiter will contact the applicant to confirm the employment offer. 5.7.7 The recruiter coordinates the candidate's start date. 6.0 EXCEPTIONS 6.1 EMPLOYMENT OF FORMER EMPLOYEES 6.1.1 Employment of former employees for full-time equivalent or part-time positions shall be subject to and conducted in accordance with this policy. Page 5 of 9 J 6.1.2 Employment of a former employee is subject to the approval of the General Manager and the Director of Human Resources. 6.1.3 In all cases, approval of the General Manager and the Director of Human Resources shall be received prior to an offer of employment to a former employee. 6.1.4 The General Manager may, with the written approval of the Board Chair, employ on a part-time or as-needed basis,a former employee retired from the District when the individual possesses knowledge and expertise of unique and particular benefit to the District and when the services are required.The length of service performed in any one year shall be limited in accordance with the provisions prescribed by the Orange County Employees' Retirement System (currently 120-day maximum). 6.1.5 Part-time or as-needed service shall be compensated at the same current hourly rate of the retired employee's position classification, or if no such classification exists, at a rate not to exceed that paid for the most comparable classification. The retired employee shall not be entitled to receive any benefits otherwise payable to District employees. In the event any employment under this provision involves work assignments outside of Orange County, the current expense reimbursement policy established for regular employees will apply. 6.1.6 If any former employee commences doing business wherein the employee, his/her spouse, or members of his/her immediate family are sole proprietors, or majority or controlling shareholders or owners of a corporation, partnership or other business entity, such business shall not be retained as an independent contractor or consultant to provide service directly to the District for a period of one year after leaving District's employment. Thereafter,said business entity shall be allowed to contract with the District upon compliance with all resolutions and regulations of the District then in effect, relating to the procurement of services. 6.1.7 If any former employee becomes employed by any firm or business entity in which the former employee, his/her spouse or members of his/her immediate family own less than the majority or controlling interest in said entity, said entity shall not be prohibited from contracting with the District. However, the former employee shall not perform work on District projects for a period of one year after leaving District employment; nor shall such former employee contact District officers or employees for the purpose of attempting to influence any District decision, including but not limited to, the award of contract, issuance of permits, or compromise of administrative civil penalties,for a like period of one year. Said services shall be obtained only in accordance with all rules and procedures of the District relating to procurement. 6.1.8 Any District employee who receives an offer of employment or a request to discuss potential employment from any person or business entity performing services for the District shall report such contact to his or her immediate supervisor, who shall decide whether any change in assignment is necessary or appropriate while the offer or discussions are pending. Page 6 of 9 s 6.1.9 The prohibitions of this policy may be waived by the Finance, Administration and Human Resources Committee of the Boards of Directors if, on a case-by-case basis, it is determined to be in the best interests of the District to do so. 6.2 EMPLOYMENT OF RELATIVES 6.2.1 No employee, prospective employee or applicant shall be denied employment or benefits of employment solely on the basis of his or her familial relationship with an employee of the agency or a tiember`ofthe B�tarc(of�ltrector . 6.2.2 The District will make reasonable efforts to assign job duties to eliminate any potential for an adverse impact on supervision, safety, security or morale, or potential conflicts of interest. 6.3 LATERAL TRANSFERS 6.3.1 Employees may request a lateral transfer to a vacant position in the same classification in another department providing they have demonstrated at least six months of continuous competent or above performance in their current position, and the transfer is of benefit to the District. 6.3.2 Employees who wish to be considered for a lateral transfer should notify Human Resources in writing of their intent. In the event a transfer is approved and accepted by the employee, the department from which the employee is transferring may determine the effective date based upon operational requirements and a reasonable period of time to acquire a suitable replacement. 6.3.3 Lateral transfers do not normally involve increased levels of duties and responsibilities, or otherwise qualify as promotions, and therefore do not involve salary adjustments. 6.3.4 In the event an adjustment appears warranted based on extenuating circumstances, the adjustment must have written approval from the department head prior to being extended to the employee. 7.0 PROVISIONS AND CONDITIONS 7.1 a'ffil- la-LV7� 7.2 The District's Board of Directors must approve unbudgeted positions for new hires or promotions before any internal or open recruitment effort is initiated. 7.3 Hiring an individual into a budgeted position requires the approval of the Department Head and General Manager. 7.4 Promoting an individual into a budgeted position requires the approval of the Division Manager, Department Head or General Manager. Page 7 of 9 C 7.5 The District retains the right to refuse to place a relative under the direct supervision of a District employee where such has a potential for creating an adverse impact on supervision, safety, security or morale. 7.6 The District retains the right to refuse to place relatives in the same department, division, or facility where such has a potential for creating an adverse impact on supervision, safety, security or morale, or involves potential conflicts of interest. 7.7 INITIAL PROBATIONARY PERIOD 7.7.1 All persons hired by the District, except those designated as"at-will" employees, are considered to be probationary employees for a period of at least the first 26 weeks or 6 months of employment, depending upon the applicable MOU provisions, beginning with their date of hire. This probationary period is regarded as an extension of the hiring process, and provides an opportunity for both the employee and District's management to assess, over a substantial period of time, whether or not the hiring decision was appropriate and resulted in a relationship that adequately meets the needs of both the individual and the District. 7.7.2 The probationary period may be extended by mutual agreement between the District and the employee, prior to the expiration of the probationary period. An employee's probationary period may be extended when there is a need to further assess the individual's abilities to satisfactorily perform the duties required for their job classification. Probationary employees may be released by the District at any time during the probationary period (including any extension) without cause or reason. 7.7.3 A probationary employee's work performance is closely monitored during this period to ensure that the employee understands the duties, responsibilities and management expectations of the position, and to allow an opportunity for the supervisor or manager to provide proper direction and guidance. Employees who do not demonstrate the potential for meeting performance expectations for their position within a reasonable period of time may be released prior to the completion of the Probationary Period. Probationary employees shall serve at the will of the District during this period. In the event of release of a probationary employee, the employee shall not be entitled to receive any severance Pay 7.8 PROMOTIONAL PROBATIONARY PERIOD 7.8.1 All promoted employees, except those designated as"at-will"employees, shall serve a promotional probationary period lasting at least 120 days or 6-months, depending upon the applicable MOU provisions, beginning with the effective date of promotion. This period is regarded as an extension of the selection process, and provides an opportunity for both the employee and the District management to assess, over a substantial period of time, whether or not the decision was appropriate. 7.9 REFERENCE CHECKS 7.9.1 Employment with the District is contingent upon a pre-employment screening process which includes a physical examination, drug/alcohol test and background investigation. Candidates must also be able to Page 8 of 9 G 't provide documentation authorizing their legal right to work in the United States as per the Immigration Reform and Control Act of 1986. 7.9.2 The District may verify information contained in the job application of a prospective employee with the prospective employee's authorization. 7.9.3 Inquiries to District employees regarding reference or employment verification checks of former or present employees, shall be discussed with or referred to Human Resources prior to any response. 8.0 RELATED DOCUMENTS 8.1 501, OCEA and SPMT memorandums of understanding (MOUs) B.2 ztu � 3 � aritJ �c7ll 8.3 _, i<cyTF ? „18 I rin F oCa 8.4ii( � ;�t +e�FeC1 8.5 Policy C180.00, At-Will Policy Page 9 of 9 a Orange County Policy Number: D110.00 Sanitation District Effective Date: Apra! 25, 2001 �Jctalaer 22, 2003 Subject: Catastrophic Illness Supersedes: D40.00 Leave Bank Program Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the administration of the District's Catastrophic Illness Leave Rank DOliatian Program. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 All District employees. 3.0 DEFINITIONS 3.1 Catastrophic Illness or Injury • Debilitating illness or injury which is expected to incapacitate the employee for an extended period of time and which creates a financial hardship due to the exhaustion of all accrued leave. • A debilitating illness or injury of a child, parent or spouse that results in the employee being required to take time away from work for an extended period to care for the family member, therefore creating a hardship due to the exhaustion of the employee's accrued leave. 4.0 POLICY 4.1 Employees may on occasion face catastrophic medical conditions involving themselves or their immediate family that results in the exhaustion of all accrued sick,vacation, personal or other paid leave. Such employees may request, or be nominated for allocations of leave time#erg acd`p_J. i�gito the Djstrfct?s Catastrophic Illness Leave Bank Do' ti'��rc%��arri 4.2 Employees may, in accordance with the provisions of the District's policy regarding the Catastrophic Illness Leave BaRIE poi tisin;Program, elect to donate accrued and unused personal leave, vacation leave or compensatory time off to the Leave UaRIE aCi>f»�1t 30-01 e +alify+r tttlFard approv+ d to receive leave bankallocations of IaAVHOdue to the exhaustion Of his OF her own paid leave as a diFeGt F860-Gf 4.3 , IGR9 as the qualifyiRg need remains- HoweveF, any unused b-alaRr.es.Well remaen Page I of 3 D i 4.4 L`ea�etlme alfgjbteobe tiorra#e {•byneempe to anofher include vacation, compensatory or personal leave time 4.5 LeayA Time is; AvRolAhlA. 5.0 PROCEDURE 5.1 Requests or nominations for allesat+ea-ef C oTlAtecl leave bank time are subject to the approval of the Director of Human Resources or designee, pursuant to this policy. .,na .� 5.2 Requests for dorm�tt,ledve'hnle allgGatieRrs Uom the leave are to be submitted to the Pirenter. Human ResourcesSupelVfs ;#e anprevef using the form"Application for Use of Bank 00 ENO «tt 64 Leave I�l�o�ft5"'. This form is located on the HRH intranet site. 5.3 Communicating the request to District employees for leave time donations shall be made in the following manner: a. The employee or nominator will submit a draft e-mail to Human Resources for review informing employees of the request for leave time donations b. Human Resources will send the approved e-mail announcement to the employee's immediate work division, and may also send it to the department. It can later be sent to other divisions or departments if requested. 5.4 To make a leave tlme bank donation, employees should complete a "Catastrophic Illness Leave BankU d 9i Gentr+butien Form"and submit it the form to the D}restoF of Human Resources. This form is located on the HWE-D intranet site. 5.4 The vacation, compensatory or personal leave time donated by an employee shall be converted to a dollar value based on the hourly rate of the donor. Ogee 6Rdividual. 5.5 At the time of allocation,those dollars shall then be converted into sick leave or personal leave at the hourly rate of the recipient of the donated leave time. 6.0 EXCEPTIONS 6.1 Employees who have not exhausted their paid leave-vacation, sick, personal and compensatory time off- at the time of request or nomination will not be considered for allocation of leave bank time until their paid leave time is exhausted. 6.2 Sick leave may not be donated to the leave b bbl��tt ► ott�lter 7.0 PROVISIONS AND CONDITIONS 7.1 To be eligible to receive allocations of leave time kern►004#0vtd"the Catastrophic Illness Leave 9ar*Dar at�trn i t'graitlI employees must have exhausted all of their paid leave, including vacation, sick, personal and compensatory time off. Page 2 of 3 7.2 The maximum allocation of donated leave B�t 1 000 iji tp jrtnay,reeeive is 480 hours per individual per yeaF 1f mon#i eno 7.3 Employees will be requested to provide medical documentation of a catastrophic health condition involving their child, parent or spouse, or involving the employee's own catastrophic health condition. 7.4 Donations must be made in whole hour increments, and are irrevocable. 7.4:1 ;� "'Uhsmed % '`ct�i�ari�l?olslr �sala f the 8.0 RELATED DOCUMENTS 8.1 Application for Use of Rank Leave I-loins form. 8.2 Catastrophic Illness Leave Donatorti form Page 3 of 3 FAHR COMMITTEE Meeting Date To Bd.of Dir. 10/8/03 10/22/03 AGENDA REPORT Item Number Item Number FAHR03-84 14(e) Orange County Sanitation District FROM: Carol Beekman, Communications Services Manager SUBJECT: COMMUNICATIONS SERVICES STRATEGIC PLAN FY 2003-04 GENERAL MANAGER'S RECOMMENDATION Receive and File Communications Services Strategic Plan FY 2003-04. SUMMARY The last Communications Services Plan was prepared in 2001 as a five-year plan. Recently, staff took a discerning look at the Plan in the light of our experience over the last year and in the context of relevant communication principles. We concluded that a new plan was needed and we went to work to design it. This Plan was created with minimal consultant cost because we depended on the skills, experience, and abilities of Communications staff. This Communications Plan reflects a format patterned after classic public relations methods taught by Public Relations Society of America (PRSA.) After months of gathering data, evaluating current OCSD issues, monitoring each OCSD department's need, and researching proposed projects, the following Communications Services Strategic Plan was drafted. The most significant attributes of the Plan are 11 objectives designed to measure progress toward achievement of the communications goals. The items listed within the Plan are budgeted items for Fiscal Year 2003-04. We propose to update the Plan each fiscal year to reflect topical and budget changes. A section on evaluation is also included in the Plan to measure the effectiveness of the activities at reaching objectives. An evaluation process is also described in the Plan to review quarterly with the Board and the General Manager the progress in meeting the objectives. Communications planning is a vital component of any organization's strategic direction. An integrated communications plan is key to communicating effectively with the variety of audiences we serve. This Plan defines specific goals, objectives, strategies and tactics to deliver communications services to both internal and external audiences. While the Communications Services Strategic Plan lists priorities and objectives, Communications Services staff will be flexible in its ability to quickly respond to new topics and issues as they develop. The Plan is designed to provide a total communications campaign that will promote clear and transparent communication with all designated audiences. GAwp.dta�agenda\Board Agenda Reports\2003 Board Agenda Reports\1003\Item 14(e).Communications Plan.doc 130/Com/cb Revised 10/14/2003 Page 1 of 2 PRIOR COMMITTEE/BOARD ACTIONS Communications presented the 2001-2006 Internal and External Communications Plan to FAHR in April, 2001 . On March 13, 2002, FAHR received a Communications Plan Update. PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. x Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS Communications Services Strategic Plan FY 2003-04 G:\wp.dta\agenda\Board Agenda Reports\2003 Board Agenda Reports\1003\Item 14(e).Communications Plan.doc 130/Com/cb Revised 10/14/2003 Page 2 of 2 FAHR COMMITTEE Meeting Date To Bd.of Dir. 10/08/03 10/22/03 AGENDA REPORT Item Number Item Number FAHR03-85 14 o Orange County Sanitation District FROM: Gary G. Streed SUBJECT: SAWPA AGREEMENT FOR DESALTER BRINE CAPACITY RIGHTS GENERAL MANAGER'S RECOMMENDATION Approve the Agreement to Establish the Purchase Price for, and the Purchase of, 2.0 MGD Wastewater Treatment and Disposal Capacity Right for Desalter Brine with the Santa Ana Watershed Project Authority (SAWPA), for a total amount of S5,252,015.26. SUMMARY • Since 1972 the District has provided treatment and disposal services for some "non- reclaimable" wastewater from SAWPA. • SAWPA owns 30 mgd capacity in the Santa Ana River Interceptor (SARI) and 11 mgd capacity in the OCSD treatment and disposal system. • The 1972 Agreement was modified in 1996 to allow capacity purchases in 1 mgd increments and to establish a formula to compute the price based upon the 1989 Master Plan and the average strength of all wastewater received from SAWPA. • In 1999 a separate agreement was approved to allow the purchase of capacity especially for low-strength discharge from groundwater desalter projects. • The proposed agreement would allow SAWPA to purchase another 2 mgd of treatment and disposal capacity only for low-strength discharge. • The low-strength agreement is appropriate as SAWPA is endeavoring to remove most higher strength dischargers from the system and because it encourages SAWPA to improve the groundwater supply in their basin. • The rates per million gallons, 1 ,000 pounds of BOD and TSS are the same as those charged our Class 1 Permit Users except the charges for the collection system have been deducted, as SAWPA already owns sufficient capacity in the SARI. PRIOR COMMITTEE/BOARD ACTIONS 7/24/96: Board approved revised Wastewater Treatment and Disposal Agreement. 12/15/99: Board approved 2 mgd desalter brine capacity sale to SAWPA. 10/10/01: FAHR approved second 2 mgd desalter brine capacity sale. PROJECT/CONTRACT COST SUMMARY The proposed agreement would result in capacity right sales of $5,252,015.26 based upon the low BOD and TSS in the desalter brine discharge. Use of the higher strength average concentration of the total SAWPA discharge could raise the price to SAWPA to $9,750,000. G:\wp.d1magenda\8oard Agenda Reports\2003 Board Agenda Reports\10031tem 14(t).SAWPA Agmt re Desalter Bnne.doc Revised: 06/04/03 Page 1 BUDGET IMPACT Z This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION None. ALTERNATIVES • Do not approve this agreement and charge SAWPA in accordance with the existing 1996 Agreement. This Agreement needs to be renegotiated as the 1999 Strategic Plan and the resultant Capital Facilities Capacity Charge changed the assumptions underlying the capacity purchase assumptions. The assumptions may change again in the next few months as we reevaluate our CFCC program and rates. • Modify the rates in the proposed agreement. This is possible, but the proposed rates are appropriate because they are the same as those charged other high flow or high strength dischargers. The rates have been reduced because SAWPA already owns 30 mgd capacity in the collection system so the collection system portion of the CFCC has been removed. This purchase will only increase treatment and disposal Scapacity to 13 mgd. The concentrations of BOD and TSS have been verified with the discharge from other desalter facilities. CEQA FINDINGS N/A ATTACHMENTS 1 . Agreement to Establish the Purchase Price for and the Purchase of a 2.0 MGD Wastewater Treatment and Disposal Capacity Right for Desalter Brine G:\wp.dta\agenda\Board Agenda Reports\2003 Board Agenda Reports\1003\Item 14(t).SAWPA Agmt re Desalter Bnne.doc Revised: 06/04/03 Page 2 t AGREEMENT TO ESTABLISH THE PURCHASE PRICE FOR, AND THE PURCHASE OF, A 2.0 MGD WASTEWATER TREATMENT AND DISPOSAL CAPACITY RIGHT FOR DESALTER BRINE THIS AGREEMENT, is made and entered into, to be effective this 24th day of September 2003, by and between: ORANGE COUNTY SANITATION DISTRICT, a public agency, hereinafter referred to as "OCSD"; AND SANTA ANA WATERSHED PROJECT AUTHORITY, a joint powers public agency, hereinafter referred to as "SAWPA". OCSD and SAWPA are sometimes collectively referred to herein as the "Parties". RECITALS A. Pursuant to that certain Wastewater Treatment and Disposal Agreement dated July 24, 1996, between the Parties (the "Agreement"), SAWPA possesses an ultimate Treatment and Disposal Right of 30 MGD (as those terms are defined in the Agreement), pursuant to, and in accordance with, the terms and conditions specified therein; and B. Pursuant to the Agreement, SAWPA has exercised its purchase rights and acquired and presently owns 11 MGD of capacity defined as a Treatment and Disposal Right; and C. SAWPA is presently implementing a new groundwater desalting project and expanding another through the Eastern Municipal Water District. These desalting 1 projects will produce, as a by-product of operation, up to 2 MGD of brine which is proposed to be treated and disposed of under the terms of this Agreement; and D. OCSD has expressed a desire to promote, and participate in, groundwater reclamation in SAWPA's Santa Ana River Interceptor ("SARI") Service Area. In furtherance of that desire, OCSD has previously established a modified Treatment and Disposal Right Charge for wastewater treatment and disposal capacity for desalter brine, as an incentive to the implementation of desalting projects; and E. SAWPA has expressed a desire to purchase an increment of wastewater Treatment and Disposal Right capacity of 2.0 MGD for desalting brine, 1.2 MGD for a new project known as Menifee Desalter and .8 MGD additional capacity for the future desalters; and F. OCSD has adopted a Capital Facilities Capacity Charge ("CFCC") payable by all dischargers into OCSD's system, which charge is subject to modification from time to time by action of the Board of Directors. NOW, THEREFORE, the Parties hereto hereby agree as follows: Section 1: Purchase Price for Brine Capacity. OCSD and SAWPA hereby acknowledge and agree that SAWPA may, by this Agreement, purchase Treatment and Disposal Right capacity for the disposal of brine generated by groundwater reclamation projects within SAWPA's SARI Service Area, at a price established pursuant to OCSD's current Capital Facilities Capacity Charge, by the following formula: 2 For 1 MGD Assumptions Unit of Measure One-Time Rate Brine Capacitv Flow= 1,000,000 Per gallons/day $ 2.39/gpd $2,389,886.55 BOD = 20 mg/L Per pound/day $680.35/#/day $ 113,481.97 SS = 18 mg/L Per pound/day $816.94/#/day $ 122,639.11 $2,626,007.63 Application of the foregoing formula generates the purchase price of $2,626,007.63 per each million gallons of capacity as of the date of this agreement. The purchase price for any future purchases of Treatment and Disposal Right capacity shall be determined in accordance with OCSD's then-existing Capital Facilities Capacity Charge and then established loading assumptions as of the date of the future purchase. Section 2: Purchase and Sale of Increment of Capacity. Subject to all of the terms and conditions of the Wastewater Treatment and Disposal Agreement dated July 24, 1996, except as otherwise expressly provided for in Section 1 herein, OCSD hereby sells, and SAWPA hereby purchases, 2.0 MGD Treatment and Disposal Right, to be utilized solely for the disposal of brine generated by the Menifee Desalter, future desalters, and other groundwater reclamation projects within SAWPA's SARI Service Area. Section 3: Purchase Price. The purchase price of the Treatment and Disposal Right conveyed hereunder shall be $5,252,015.26 based upon the formula set forth in Section 1 above. Section 4: Applicability of 1996 Agreement. OCSD and SAWPA acknowledge and agree that solely because of the nature of the brine discharge, its costs of treatment, and the indirect benefits to OCSD, and the residents of Orange County, a 3 p reduced purchase price is appropriate for the Treatment and Disposal Rights which are the subject of this purchase agreement. It is the intent of the parties that all other terms and conditions of the Agreement shall be applicable to the parties and to the brine discharge from SAWPA to the OCSD system. IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first above written. ORANGE COUNTY SANITATION DISTRICT By Chair, Board of Directors By Secretary of the Board of Directors APPROVED AS TO FORM: THOMAS L. WOODRUFF DISTRICT COUNSEL By Thomas L. Woodruff SANTA ANA WATERSHED PROJECT AUTHORITY By Chairman of the Commission FIN/210/Ic G:\wp.dta\fin\210\CRANE\FAHR\FAHR2003\SEPT\SAWPA AGREEMENT-2003 desalter.dac 08/29/2003 4 PRELIMINARY Subject to Approval MINUTES OF MEETING OF JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE ORANGE COUNTY SANITATION DISTRICT AND ORANGE COUNTY WATER DISTRICT September 8, 2003, 5:30 p.m. A meeting of the Joint Cooperative Committee for the Groundwater Replenishment System was held in the Boardroom of the Orange County Water District on September 8, 2003, at 5:30 p.m. No quorum was established. The following persons were present: OCSD Directors OCWD Directors Norman Eckenrode, Vice Chair Philip Anthony, Chair Larry P. Kraemer, Jr. OCSD Staff Kathryn Barr, Alternate No. 1 Robert Ghirelli Brett Franklin, Alternate No. 2 Carol Beekman Wendy Sevenandt OCWD Directors Joseph Park, Jr. Denis Bilodeau Jan Debay Others Present Paul Brown, Camp Dresser& McKee, Inc. OCWD Staff Dick Corneille, Camp Dresser & McKee, Inc. Virginia Grebbien, General Manager Debra Burris, DDB Engineering Joanne Daugherty, Engineer Brenda Deeley, Porter Novelli Shivaji Deshmukh, Senior Engineer Mike Dumitrache, Northwest Pipe Company Bill Everest, Design Manager Randy Fuhrman, Resident Larry Labrado, Legislative Affairs Specialist Christine Iger, Manatt Michael Markus, Program Manager Michelle O'Brien, Tettemer & Associates Mehul Patel, Senior Engineer Jenny Wedge, Communications Specialist Ron Wildermuth, Director of Communications Marilyn Kuga, Recording Secretary Chair Philip Anthony called the meeting to order and announced that there was no quorum. As a result, the Committee proceeded to Informational Items 7, 8 and 9. Consent Calendar items and Matters for Consideration were deferred to the Joint Groundwater Replenishment System Cooperative Committee Meeting scheduled for October 13, 2003. INFORMATIONAL ITEMS 7. Project Schedule and Budget Update Mr. Markus briefly summarized the schedules for each of the seven major contracts for the GWR System as follows: Southeast Barrier Pipeline — (Contract No. GWRS-2001-3) This project is scheduled for completion in mid-October 2003. Initial Microfiltration/Site Power Distribution — (Contract No. GW RS-2003-1) This project remains scheduled for completion in June 2004. GWR Unit III Pipeline — (Contract No. GWRS-2003-2) Both Boards recently approved this project. A Notice to Proceed is expected to be issued within the next three weeks. GWR Unit 11 Pipeline— (Contract No. GWRS-2003-4) This project is scheduled to be bid on September 25, 2003, and is expected to be taken to both Boards in November 2003. Barrier Wells and Facilities— This project has 100% plans and specifications and will be put out to bid in October or November 2003. A Notice to Proceed is expected to be issued sometime in April 2004 following successful Local Resources Program (LRP) funding from MWD. GWR Unit 1 Pipeline — A meeting with the Army Corps of Engineers will be held tomorrow for final acceptance of this project and the expectation of bringing the plans and specifications to the next Joint Committee for approval. AWTF Contract— (Contract No. GWRS-2162) Staff is currently reviewing the 90% plans and specifications and noting their final comments to the designers. Following designer's incorporation of staff's comments, the plans and specifications would then be brought back to this Committee for approval in November. Mr. Markus summarized that the Barrier Wells and Facilities, the GWR Unit 1 Pipeline, and the AWTF projects would be brought back to this Committee in October and November. He added that design is winding down and that the projects are on schedule. Director Anthony suggested that top drawings be made available at the next meeting. Mr. Markus briefly updated the Committee on the budget. Director Anthony suggested that staff consider incentives for contractors to complete projects ahead of schedule. 8. Construction Projects Progress Mike Markus updated the Committee on progress of the Southeast Barrier Pipeline and the Initial Microfiltration and Site Power Distribution projects. Director Anthony suggested that staff consider scheduling guided tours to periodically view the progress of construction projects. 9. Status Report ■ Grants and Loans Update Design Manager Bill Everest reported that the GWR System grant contract is in the final review process and is expected to be finalized by the end of the month. ■ Public Information and Education Update 2 Director of Communications Ron Wildermuth reported that verbal confirmation in support of the GWR System has recently been received from Stanford Brown, Professor Emeritus of Health Science and Associate Dean of the School of Health from Cal-State Fresno. Mr. Wildermuth also reported that support has been received from Clinica Familia and Lincoln Hospital of East Los Angeles, and that the following individuals and organizations have been briefed on the GWR System: - Bishop Luong (only Vietnamese Bishop in the United States) - Orange County Grand Jury - Los Alamitos Unified School District - Tustin Chamber of Commerce - Santa Ana ComLink (group of neighborhood organizations) - Orange County American Association of Retired Persons (AARP) - Newport Bay Naturalists Mr. Wildermuth also reported the following: - Director Bilodeau has appeared on Comcast in Cypress and Chapman University's Jim Doti TV Shows in the last two weeks to discuss OCWD and the GWR System - Secured time on the Irvine City TV station for GWR System six-minute video - U.S. Water News magazine will be doing an updated story on the GWR System - Water Conditioning and Purification magazine will do their first story on the GWR System - A Leadership Advisory Council Meeting is being scheduled for October - Will try to schedule Huell Howser to speak at the Spring Leadership Advisory Council Meeting - Councilman Dalton has been contacted, and information has been sent to him DIRECTORS' ANNOUNCEMENTS/REPORTS Director Anthony emphasized that tours to the West Basin Visitors' Center be scheduled. Director Debay announced that Southern California Edison (SCE) is hosting a High Sierra Workshop at Big Creek from September 24—26, 2003. GENERAL MANAGER'S ANNOUNCEMENTS/REPORTS General Manager Virginia Grebbien reported that she and OCWD Director Denis Bilodeau are scheduled to meet this week with Congressman Gary Miller and Congresswoman Loretta Sanchez, and that Director Bilodeau is scheduled to testify at a Subcommittee Hearing in support of HR 1156 which would increase GWR System authorization from $20 million to $80 million. Ms. Grebbien advised that a JCC Workshop (project facilities overview) be scheduled this month to discuss security, architecture, landscaping, traffic flow patterns, the educational center, and additional information regarding insurance. 3 F' Ms. Grebbien advised that she and OCSD General Manager Blake Anderson have discussed scheduling a Joint Board Meeting between OCSD and OCWD in mid-October, and that a final date for this meeting would be coordinated. Ms. Grebbien noted that, subsequent to Agenda Item No. 2 for issuance of a change order to conclude this matter, staff was advised that Pall elected to appeal its lawsuit; therefore, a revised agenda submittal will need to be written to request additional monies for the handling of Pall's appeal. DETERMINATION OF ITEMS TO BE PLACED ON CONSENT CALENDAR FOR SEPTEMBER 17 BOARD MEETING Due to lack of a quorum, Consent Calendar items and Matters for Consideration items were deferred to the Joint Groundwater Replenishment System Cooperative Committee Meeting scheduled for October 13, 2003. ADJOURNMENT The meeting was adjourned at 6:20 p.m. Director Philip Anthony, Chairman 4 PRELIMINARY Subject to Approval MINUTES OF MEETING OF JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE ORANGE COUNTY SANITATION DISTRICT AND ORANGE COUNTY WATER DISTRICT September 29, 2003, 5:30 p.m. A meeting of the Joint Cooperative Committee for the Groundwater Replenishment System was held in the Boardroom of the Orange County Water District on September 29, 2003, at 5:30 p.m. The following persons were present: OCSD Directors OCWD Directors Norman Eckenrode, Vice Chair Philip Anthony, Chair Shirley McCracken Paul Cook Brian Donahue Larry P. Kraemer, Jr. Brian Brady, Alternate No. 1 Kathryn Barr, Alternate No. 1 Paul Walker, Alternate No. 2 OCWD Directors OCSD Directors Denis Bilodeau John Collins OCWD Staff OCSD Staff Virginia Grebbien, General Manager Blake Anderson, General Manager Craig Miller, Assistant General Manager Bob Ooten, Director of O&M Joanne Daugherty, Engineer Carol Beekman, Communications Manager Shivaji Deshmukh, Senior Engineer Wendy Sevenandt, Project Manager Bill Everest, Design Manager Larry Labrado, Legislative Affairs Specialist Others Present Michael Markus, Program Manager Paul Brown, Camp Dresser & McKee, Inc. Mehul Patel, Senior Engineer Debra Burris, DDB Engineering Ron Wildermuth, Director of Communications Abdul Rashidi, Montgomery Watson Harza Marilyn Kuga, Recording Secretary Brenda Deeley, Porter Novelli Lynn Capouya, Lynn Capouya, Inc. Kimberly Goldman, Hellmuth, Obaya & Kassabaum, Inc. Steve Tedesco, Tetra-Tech Iry Pickler PLEDGE OF ALLEGIANCE Chair Philip Anthony called the meeting to order. CONSENT CALENDAR Upon motion duly made, seconded and carried, the Consent Calendar was approved as follows: 1. Minutes of Previous Meeting With Director Donahue abstaining without comment, the Minutes of the August 11, 2003 Joint Cooperative Committee Meeting were approved as mailed. MATTERS FOR CONSIDERATION Program Manager Mike Markus explained that the following two Matters for Consideration will be presented in mini-workshop format utilizing slides and artists' renderings. He went on to say that landscape and architectural concepts for the Advanced Water Treatment Facility (AWTF) is at 90% design level and that consultants are currently incorporating staff's written comments into final 100% sets of plans and specifications for approval at the November Joint Cooperative Committee meeting. 2. Final Landscaping Concepts for GWR System Facilities Mr. Markus began this portion of the workshop with an overview of the Site Plan and layout of the various facilities. He then introduced Lynn Capouya, whose architectural firm, Lynn Capouya, Inc., has been responsible for designing the landscape architectural features for the Advanced Water Treatment Facilities (AWTF). Ms. Capouya explained that, due to neighborhood concerns, a layered landscape concept utilizing drought-tolerant ground cover, shrubs and trees along the Ward Street berm has been designed for the purpose of keeping the facility hidden from public view. She further explained that trees which could not be saved, as determined by arborists, would need to be removed, and that existing trees would require proper pruning. Mr. Markus added that landscaping could be phased in early in the project so that landscaping would be more mature at project completion. OCWD General Manager Virginia Grebbien added that proposed re-landscaping for visual continuity at the corner of Ward Street and Ellis Avenue be included in the AWTF project budget. Directors Brady and McCracken brought to the Committee's attention the issues regarding signage, whereupon staff was requested to examine, for the Committee's further consideration, the elimination of OCSD's responsibility for signage cost. Staff was also requested to look into language options for signage that identify the GWR System, to review concepts for a monument sign/cornerstone, and to return with options for the Committee's consideration. Upon motion by Director Eckenrode, duly seconded and carried, the Committee approved final landscape architectural concepts for the GWR System facilities, with the exception of signage cost responsibility, and authorized additional landscaping around the existing OCWD and MWDOC administration buildings at a cost of $300,000 funded from program contingency. 3. Final Architectural Concepts for GWR System Facilities Mr. Markus introduced Kimberly Goldman, whose architectural firm, Hellmuth Obaya & Kassabaum, Inc., has been responsible for design of the architectural features for the Advanced Water Treatment Facility (AWTF). Ms. Goldman presented architectural renderings of the project and provided samples of metal panels, sidings, and other material that will be used in construction of the buildings. Senior Engineer Mehul Patel then made a short presentation on microfiltration basins. Staff was requested to address the issue of noise levels that would be emitted from the reverse osmosis facility. 2 Upon motion duly made, seconded by Director Cook and carried, the Committee approved final architectural concepts for the GWR System facilities. INFORMATIONAL ITEMS 4. Plant Entrance and Site Security Mr. Markus introduced Steve Tedesco of Tetra-Tech whose artists' renderings of a proposed entrance addressed the Committee's concerns regarding re-routing of chemical trucks from visitors' traffic. Mr. Tedesco was asked to bring back a traffic engineer's signed report for a future Joint Cooperative Committee meeting. 5. Plant Traffic and Circulation Engineer Joanne Daugherty reported on plant traffic and circulation which included visitor and employee traffic. Staff was asked to review traffic safety at the gate. DIRECTORS' ANNOUNCEMENTS/REPORTS Director Anthony suggested that a brief walking tour of the facility be scheduled at 5:00 p.m. just prior to the 5:30 p.m. Joint Cooperative Committee meeting scheduled for October 13, 2003. GENERAL MANAGER'S ANNOUNCEMENTS/REPORTS Ms. Grebbien reported that the Orange County Water District has been successful in securing grant monies in the amount of $30 million from the State of California Department of Water Resources. DETERMINATION OF ITEMS TO BE PLACED ON CONSENT CALENDAR FOR OCTOBER 15 BOARD MEETING None ADJOURNMENT The meeting was adjourned at 7:10 p.m. Director Philip Anthony, Chairman 3 I BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 10/22/03 AGENDA REPORT Item Number Item Number 15 b Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Wendy Sevenandt, Project Manager SUBJECT: GROUNDWATER REPLENISHMENT SYSTEM, JOB NO. J-36 GENERAL MANAGER'S RECOMMENDATION: Approve an agreement between Orange County Water District and Porter Novelli, providing for one year of additional services for the public information and outreach program for the Groundwater Replenishment System, Job No. J-36, for an amount not to exceed $900,000, to be equally cost shared with the Orange County Water District. SUMMARY • The Groundwater Replenishment System budget includes four years of a public relations program totaling $3,600,000. • In September 2001, the Board approved an agreement between Orange County Water District and Porter Novelli for the Groundwater Replenishment System public information and education program for a two-year period at a cost not to exceed S1 ,800,000. This agreement expired October 18. 2003. • Porter Novelli and its subcontractors are providing strategic counsel and support for the Groundwater Replenishment System public information and outreach program. • Components of the program include research, community relations, outreach to government, business, minority. academic and health leaders, media relations, advertising, and collateral development. • The Joint Cooperative Committee (JCC) recommends issuing an agreement to Porter Novelli for an additional one-year term to continue the outreach program for an additional fee of S900,000. OCSD's 50 share of this additional fee would be $450,000. PRIOR COMMITTEE/BOARD ACTIONS 1 . September 26, 2001— Board approval of a two-year agreement 2. October 13, 2003 — JCC approval of a one-year agreement Revised: 06/04/03 Page 1 PROJECT/CONTRACT COST SUMMARY Authorization of $450,000 from the Design Phase budget is being requested as shown in the attached Budget Information Table. BUDGETIMPACT ® This item has been budgeted. (Line item: Section 8, Page 139) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) ADDITIONAL INFORMATION See attached Joint Groundwater Replenishment System Joint Cooperative Committee Agenda Item Submittal. ALTERNATIVES The alternative would be to solicit proposals from other firms and go through a formal selection process. CEQA FINDINGS The Environmental Impact Report/Environmental Impact Statement for the GWR System was certified by the OCSD and the OCWD Board of Directors on March 24, 1999. Addendum No. 1 was approved on March 28, 2001 . Addendum No. 2 was approved by OCSD on January 23, 2002, and by OCWD on January 16, 2002. ATTACHMENTS 1. Budget Information Table 2. Agenda Item Submittal to the JCC RE: Renewal of Public Information & Education Task Order WTS:sa:lc:sa G:\ntglobakAgenda Draft Reports\Joint Boards\GWRS PR Yr 3.doc Revised: 06/04/03 Page 2 BUDGET INFORMATION TABLE GROUNDWATER REPLENISHMENT(GWR) SYSTEM JOB NO. J-36 lirii m Ni. M.ii'� 'iii� N. ...... T� K*' • ........... ..................... zmf.MA is, .. ............... T ix ........ ............ ojectDevelopment 00,0 4,000Phase I -Pr 7 $ , 0 4, 0 4,000 I UUk .1"N Phase 2-Preliminary Design $ 3,313,000 3,313,000 3,300,000 3,300,000 $ 3,317,000 101% ... ........ $ $20,957,000 X 18,295,447 Phase 3-Design 9,849.000 $ 20,957,000 $ 18,745.447 $ 12,000,000 64% .................. 0 $ 5,123,0 0 .:.: - :1. $ 98,481,000 $ 20 ........ 32,312.80 00 16% Phase 4-Construction 1,932,000 $ 201,932,000 $ 32,312,80 ............ Phase 5-Commissioning ... .... .... $ 0% .. .......... .. ........... Phase 6-Close-Out $ $ 0%....... .................. 0 0% Phase 7-Contingency 0,00wo,ow$ 12,895.000 1 X.1-'—.`,.'-'- $ 10,000,00 1PROJECT TOTAL $ 121,925,000 236,206,000 $ 236,206,001) 53,912,247 1$ 450,000 $ 54,362,2471$ 20,444,000 38% 4,000,0001 eimbursable Costs 45,OW.OW 45,000,000 PROJECT NET 1 121,925,0001$ 191,2D6,000 191,206,000 53,912,247 54,362,247 $ 16,444,000 30% PSA/Contract 15,9 Design PSA 15,921,453 ........ 21,453 $ 15,921,453 15,921,453 ........... Construction Contract $ 187,746,097 $ 24,639,170 87,746,097 $ 24,09,1701 OCWD:Item 15(b).1-ncg 0 AGENDA ITEM SUBMITTAL Meeting Date: October 13, 2003 Budgeted: Yes Funding Source: OCWD/OCSD/Grants To: Joint Groundwater Replenishment Program/Line Item No.: 501-5049-722.70-01 System Cooperative Committee Cost Estimate: $900,000 From: Virginia Grebbien General Counsel Approval: N/A Blake Anderson Project Report Approved: Yes CEOA Compliance: Yes Staff Contact: Ron Wildermuth, Carol Beekman Subject: RENEWAL OF PUBLIC INFORMATION & EDUCATION TASK ORDER SUMMARY Porter Novelli and its subcontractors Glaab & Associates, Manatt Phelps & Phillips, Tashiro Choi & Associates, Johnson Ukropina and Katz & Associates are providing strategic counsel and support for the Groundwater Replenishment System Public Information and Outreach Program. Components of the program include research, community relations, outreach to government, business, minority, academic and health leaders, media relations, advertising and collateral development. The current Porter Novelli task order was for a two-year term with a budget of $1.8 million. This Agreement expires October 18, 2003. Staff recommends renewing the Task Order for an additional one-year term to continue the outreach program. RECOMMENDATION Agendize for the October 15 OCWD Board meeting: Approve and authorize issuance of a one-year task order to Porter Novelli in the amount of $900,000. DISCUSSIOWANALYSIS Following the first year of the task order, the program was under budget by 32 percent, primarily due to postponement of the advertising program launch. The unused advertising budget was rolled over into 2003. The two-year program is on target to be under budget by $40,000 at the end of the task order. The Public Information Program has continued on a successful track. We evaluate the success of the program by the following: 0 There is no significant organized or active opposition. b ■ The integration of a minority outreach component has resulted in endorsements from 15 prominent minority leaders and minority organizations. Previously, there had been no organized minority outreach or cultivation of minority endorsements. ■ Community groups and businesses continue to actively support the program in writing. To date, we have more than 200 letters of support. ■ Working with neighborhoods potentially impacted by construction, which includes distribution of fliers, direct mail postcards and personal door-to-door contact. Current areas of outreach include neighborhoods near the Southeast Barrier Pipeline construction and neighborhoods off Ward Street near the OCWD site. ■ There is no active political opposition, and we are building strong political support with endorsements from a majority of cities and federal and state elected officials representing Orange County. Sustained communication with elected officials includes regular mailings, fast faxes and email blasts. ■ More than 40 media reports since October 2001 are primarily balanced and/or positive, which included significant positive stories in The Wan Street Journal and on ABC World News Tonight. There have been relatively no negative media reports, outside of one sensational radio report. ■ Established the Community Leadership Advisory Council composed of business, minority, environmental and scientific leaders. The Council currently includes 20 members. Several members have begun actively assisting in outreach efforts and third-party media relations activities. ■ New and revamped communications tools including brochure, redesigned Web site, white papers, bookmarks for distribution in public libraries and an endorsement form. • Outreach to leadership is effective in all areas— business, environmental, government, minority, academic, health, science, etc. It would require up to six months to re-bid and award this task order. A learning curve for a new team is estimated to be upwards of several months to upwards of a year at a substantial cost. PRIOR COMMITTEE ACTIONS August 26, 2003 The Public Information and Education (PIE) Subcommittee voted to recommend the Porter Novelli task order for renewal to the JCC for $900,000 for one year, with the condition that the $132,000 allocated in the budget for direct mail, advertising and phone banks cannot be utilized until further discussion and approval of the PIE. a October 17, 2001 OCW D Board approved a two-year task order for NCG Porter Novelli in the amount of $1,800,000, not to exceed $900,000 per year. September 26, 2001 OCSD Board approved a two-year task order for NCG Porter Novelli in the amount of $1,800,000, not to exceed $900,000 per year. August 27, 2001 The JCC selected NCG Porter Novelli as the Public Information and Education firm for Phase IV of the GWR Public Outreach Program. June 11, 2001 The Joint Groundwater Replenishment System Cooperative Committee (JCC) approved a Request for Proposals (RFP) to solicit public relations teams for a level of effort of $900,000 per year for two years, with an option to renew for at least an additional $900,000 per year for two additional years. BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 10/22/03 AGENDA REPORT Item Number Item Number 1s(c) Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Wendy Sevenandt, Project Manager SUBJECT: GROUNDWATER REPLENISHMENT SYSTEM, JOB NO. J-36 GENERAL MANAGER'S RECOMMENDATION (1) Approve Amendment No. 1 to the Professional Services Agreement with Montgomery Watson Harza, providing for additional construction management services for the Groundwater Replenishment System, Job No. J-36, for an additional amount of $1 ,423,992, increasing the total amount not to exceed S12,367,030, to be equally shared with the Orange County Water District; and (2) Approve Amendment No. 2 to the Professional Services Agreement with Montgomery Watson Harza, providing for a cost-of-living adjustment per their contract for the Groundwater Replenishment System, Job No. J-36, for an additional amount of $523,536, increasing the total amount not to exceed $12,890,566, to be equally cost shared with the Orange County Water District. SUMMARY • In February 2002, the Board of Directors (Board) approved a Professional Services Agreement (PSA) with Montgomery Watson Harza (MWH) to provide construction management services for the Groundwater Replenishment System (GWR). • In October 2002, a revised schedule extended the project completion date by 20 months. Amendment No. 1 is for an increase of $1,423,992 for additional services due to the schedule extension. OCSD's 501,0' share of Amendment No. 1 would be $711,996. • The PSA requires annual cost-of-living adjustments based on the local CPI index. Amendment No. 2 is for an increase of $523,536 for cost of living adjustment through April 2003. OCSD's 50% share of Amendment No. 2 would be $261 ,768. PRIOR COMMITTEE/BOARD ACTIONS 1 . February 27, 2002 — Board approval of PSA 2. October 13, 2003 — JCC approval of Amendment No. 1 and 2 PROJECT/CONTRACT COST SUMMARY Authorization of $973,764 is being requested as shown in the attached Budget Information Table. Revised: 06/04/03 Page 1 a BUDGET IMPACT ® This item has been budgeted. (Line item: Section 8, Page 139) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) No change in the project budget is being requested, as shown in the attached Budget Information Table. ADDITIONAL INFORMATION See attached Joint Groundwater Replenishment System Cooperative Committee Agenda Item Submittals. ALTERNATIVES There are no alternatives. CEQA FINDINGS The Environmental Impact Report/Environmental Impact Statement for the GWR System was certified by the Orange County Sanitation District (OCSD) and the Orange County Water District (OCWD) Board of Directors on March 24, 1999. Addendum No. 1 was approved on March 28, 2001 . Addendum No. 2 was approved by OCSD on January 23, 2002, and by OCWD on January 16, 2002. ATTACHMENTS 1. Budget Information Table 2. Agenda Item Submittal to the JCC RE: Addendum No. 1 to Professional Services Agreement with Montgomery Watson Harza 3. Agenda Item Submittal to the JCC RE: Addendum No. 2 to Professional Services Agreement with Montgomery Watson Harza WTS:jo:sa GAntglobakAgenda Draft Reports\Joint Boards\MWH Add 1-2.doc Revised: 06/04/03 Page 2 BUDGET INFORMATION TABLE GROUNDWATER REPLENISHMENT (GWR) SYSTEM JOB NO. J-36 0". .rj y� -tom , �Ol t � 6U � ,' I t, OS ASTI 41 �"FL, To, A Ii Phase 1 -Project Development $ 700,000 $ 4,000 $ 4,000 4,000 $ 4,000 $ 4,000 100% , ,Phase 2-Preliminary Design $ 3,313,000 $ 3,313,000 $ 3,300,000 $ $ 3,300 000 $ 3317 000 101% Phase 3-Design $ 9,849,000 $ 20,957,000 $ 20,957.000 $ 18,745,447 $ 18,745,447 $ 12,000,000 64% , . . , ,Phase 4-Construction $ 98,481,000 $ 201,932,000 $ 201,932.000 32 312 80$ $ M��64 $ 33 286 564 $ 5123 000 15% Phase 5-Commissioning $ $ 0% Phase 6-Close-Out $ $ $ 0% Phase 7-Contingency $ 12,895,000 10,000,000 $ 10,000,000 $ 0% IPROJECT TOTAL $ 121,925,000 , $ 236,206,000 $ 236,206,000 $ 64,362,247 $ 973,764 55,336,011 $ 20,444,000 1 37% Reimbursable Costs 1 $ 45,000,000 1 $ 45,000,000 [5 1 $ 4,000,0001 :1 I 1 $PROJECT NET $ 121,925,000 $ 191,206,000 $ $ ",W2,247$ 191,206,000 0131M $ 55,336,011 16,444,000 30% PSA/Contract Design PSA 1 $ 15,921,453 j'$ 15,921,453 $ 15,921,453 $ 15,921,453 Construction Contract 1 $ 187.746.097 1$ $ 187,746,097 $ 24.639.1701$ $ 24-6I9 170 0CWD:1tem 15(c),I-mwh AGENDA ITEM SUBMITTAL Meeting Date: October 13, 2003 Budgeted: Yes Funding Source: OCWD/OCSD/Grants To: Joint Groundwater Replenishment Program/Line Item No.: 501-5049-722.10-01 System Cooperative Committee Cost Estimate: $1,423,992 From: Virginia Grebbien General Counsel Approval: N/A Blake Anderson Project Report Approved: Yes CEQA Compliance: Yes Staff Contact: Mike Markus Subject: ADDENDUM NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH MONTGOMERY WATSON HARZA (MWH) SUMMARY On January 23, 2002 and November 13, 2002, the Boards of Directors of the Orange County Sanitation District (OCSD) and the Orange County Water District (OCWD), respectively, approved a Professional Services Agreement (PSA) with MWH America, Inc. (MWH) to provide construction management services for the Groundwater Replenishment System. In October 2002 the project schedule and budget were modified and adopted, which resulted in an extension to the overall project schedule. These changes involve increased fees due to the extension of the schedule. At this time, staff recommends approval of Addendum No. 1 to the Professional Services Agreement with MWH increasing the authorized amount by $1,423,992 from $10,943,038 to an amount not to exceed $12,367,030 for changes in the Scope of Work. RECOMMENDATION Agendize for the October 15 OCWD and October 22 OCSD Board Meetings: Approve and authorize issuance of Addendum No. 1 to the Professional Services Agreement with Montgomery Watson Harza, increasing the authorized amount by $1,423,992; from $10,943,038 to an amount not to exceed $12,367,030 for changes in the Scope of Work. DISCUSSION/ANALYSIS Since original proposals were submitted for construction management services in November 2001, several changes have occurred in the project that affect the Scope of Work approved by your Committee. The most significant impact was the extension of the project schedule that was adopted by the Committee in October 2002, which extended the project completion date by 16 months. - 1 - i A detailed analysis was done looking at the impacts the new schedule had on the original MWH proposal. Although the project completion date was extended by 16 months, many of the projects start dates were extended as well. In order to determine the actual impacts the new schedule had on the project, the project durations of each individual project were compared, old versus new, and the impact quantified. After this was done the overall duration of all projects combined was compared to analyze the impact on the project management component. 1. Project Management The delay in the project management was analyzed by taking the original duration of all projects (49 months) and subtracting it from the new duration of all projects (55 months). The resulting time (6 months) is the duration of the extended project management. The overall completion date was extended 16 months by the new schedule, but because the start date of the projects was delayed, the project management team did not have to be brought in as early and so the delay impact was only 6 months. 2. Initial Microfiltration/Site Power Distribution Contract The original schedule had the Initial Microfiltration and Site Power Distribution projects as separate contracts. The decision was made to combine these projects into one contract to better coordinate the work. After further analyzing the work required in the two contracts it was determined that the overall schedule needed to be increased by 3 months. The reason for the extension was to allow additional time to complete the microfiltration work after the new site power was online. 3. Pipeline Contracts Each pipeline contract was analyzed by taking the original duration and subtracting it from the new duration to arrive at a delayed duration. The Southeast Barrier project did not change, Unit I pipeline increased by 4 months, Unit II pipeline increase by 11 months, Unit II I pipeline increased by 1 month and the Barrier facilities increased by 1 month. The most significant increase in schedule duration occurred on the Unit II pipeline because the original schedule did not take into account pipe delivery and seasonal constraints. 4. Advanced Water Treatment Facilities The original schedule had the piles and foundation, site demolition and advanced water treatment facilities (AWTF) as separate contracts. The decision was made to combine these projects into one contract to better coordinate the work. After combining the work the overall duration of the original project schedules and the new project schedule are the same. The scope of the new project schedule, however, is different. By combining the projects, more of the engineering work will occur early in the AWTF project. This will require that the construction manager bring the resident engineers onto the project at the beginning of the project, which will add 6 months for those individuals. - 2 - The additional fee was calculated based on the additional duration and the individuals assigned to each contract in the original MWH proposal. PRIOR COMMITTEE ACTIONS November 25, 2002 OCWD Board authorized removal of temporary spending cap. August 7, 2002 OCW D Board approved and authorized execution of Professional Services Agreement for a total cost not to exceed $10,943,038; with the stipulation that only $335,822 of the $10,943,038 to be expended at this time for a limited scope of construction management services, pending approval of the proposed Operations and Maintenance Agreement for the GWR System by both the OCSD and OCW D. May 13, 2002 Authorized issuance of a Task Order to Montgomery Watson Harza (MWH) in the amount of $49,950 for limited construction management services during the next two months, with this amount being subtracted from their proposal for providing construction management services for the entire project if the Orange County Water District (OCW D) Board approves that proposal. - 3 - AGENDA ITEM SUBMITTAL Meeting Date: October 13, 2003 Budgeted: Yes Funding Source: OCWD/OCSD/Grants To: Joint Groundwater Replenishment Program/Line Item No.: 501-5049-722.70-01 System Cooperative Committee Cost Estimate: $523,536 From: Virginia Grebbien General Counsel Approval: N/A Blake Anderson Project Report Approved: Yes CEQA Compliance: Yes Staff Contact: Mike Markus, Shivaji Deshmukh Subject: ADDENDUM NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH MWH AMERICAS, INC. SUMMARY On January 23, 2002 and November 13, 2002, the Boards of Directors of the Orange County Sanitation District (OCSD) and the Orange County Water District (OCWD), respectively, approved a Professional Services Agreement (PSA) with Montgomery Watson Harza (MWH) to provide construction management services for the Groundwater Replenishment System. The PSA with MWH requires cost-of-living adjustments to the remaining balance of authorized labor funding each July, based on the April-to-April adjustment of the local Consumer Price Index (CPI). Addendum No. 2 is proposed for your consideration to address the annual cost-of-living adjustment in accordance with the contract provisions. RECOMMENDATION Agendize for the October 15 OCWD and October 22 OCSD Board meetings: Approve and authorize issuance of Addendum No. 2 to the Professional Services Agreement with MWH Americas, Inc., in accordance with their Professional Services Agreement, a cost-of-living increase of 2.3% from November 2001 through April 2002, and 2.96% from April 2002 through April 2003, increasing the authorized amount by $523,536; from $12,367,030 to an amount not to exceed $12,890,566. DISCUSSION/ANALYSIS The Joint Cooperative Committee approved the professional services agreement with MWH for Construction Management services on May 13, 2002. Final Board approval was obtained on November 25, 2002. The professional services agreement with MWH requires cost-of-living adjustments to the remaining balance of authorized funding each July, based on the April-to-April adjustment of the Consumer Price Index (CPI). - 1 - 4 According to the agreement, the annual increase is applied to the actual remaining fees, less other direct costs, as of July 1. The currently authorized not-to-exceed total MWH contract value is $10,993,038. Of this, $661,000 was approved for the other direct costs. The MWH team has expended $930,679 through June 30, 2003. The cost-of-living increase is calculated based on the Consumer Price Index (CPI) for the Los Angeles-Riverside-Orange County area published by the U.S. Department of Labor Bureau of Labor Statistics (BLS). As indicated in the attached BLS table, the November 2001 local CPI index is 178.1 and the April 2002 CPI index is 182.2. The increase for 2002 was 2.3%. This increase is applied to actual remaining fees, less other direct costs, as of July 1, 2002. Also, the April 2002 CPI index is 182.2 and the April 2003 CPILA index is 187.6. The 2003 increase was 2.96%. According to the agreement, this increase is applied to the actual remaining fees, less other direct costs, as of July 1, 2003. Multiplying this CPI increases, 2.3% and 2.96%, by their corresponding remaining balance of labor funds, $10,332,038 and $9,639,211, yields an annual cost-of-living adjustment of $237,851 and 285,685, respectively. This totals $523,536. Addendum No. 2, in the amount of $523,536, is proposed for your consideration to address the annual cost-of-living adjustment in accordance with the contract provisions. PRIOR COMMITTEE ACTIONS November 25, 2002 OCWD Board authorized removal of temporary spending cap. August 7, 2002 OCW D Board approved and authorized execution of Professional Services Agreement for a total cost not to exceed $10,943,038; with the stipulation that only $335,822 of the $10,943,038 to be expended at this time for a limited scope of construction management services, pending approval of the proposed Operations and Maintenance Agreement for the GWR System by both the OCSD and OCW D. May 13, 2002 Authorized issuance of a Task Order to Montgomery Watson Harza (MWH) in the amount of $49,950 for limited construction management services during the next two months, with this amount being subtracted from their proposal for providing construction management services for the entire project if the Orange County Water District (OCW D) Board approves that proposal. - 2 - BOARD OF DIRECTORS Meeting Date To Bd.of Dir. 10/22/03 AGENDA REPORT Item Number Item Number 15d Orange County Sanitation District FROM: David Ludwin, Director of Engineering Originator: Wendy Sevenandt, Project Manager SUBJECT: GROUNDWATER REPLENISHMENT SYSTEM, JOB NO. J-36 GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 10 to the Professional Services Agreement with Camp Dresser & McKee, Inc., providing for additional design services for the Groundwater Replenishment System, Job No. J-36, for an additional amount of $305,550, increasing the total amount not to exceed $33,587,086, to be equally cost shared with the Orange County Water District. SUMMARY • Five events have recently occurred that impact the design of the main Advanced Water Treatment Facility (AWTF) design: 1 . Orange County Sanitation District (OCSD) has revised their plan for full secondary treatment facilities impacting the screening facility and pipelines located on OCSD property; 2. The Regional Water Quality Control Board has denied the Orange County Water District's (OCWD) request to discharge water during start-up and testing of the AWTF to the Santa Ana River impacting the product water pipelines; and 3. The City of Fountain Valley has determined that an air-gap is needed for fire protection water for cross-connection control impacting the domestic water pump station for the OCWD site. 4. OCWD became concerned that the main entrance design posed unnecessary risks between cars entering from Ward Street and chemical delivery truck traffic. 5. OCWD staff recommended and JCC approved additional landscaping around the existing Administration Building. • Staff recommends approval of Amendment No. 10 to the Professional Services Agreement (PSA) with Camp Dresser & McKee, Inc (CDM), for an increase of S305,550. OCSD's 50% share of this Addendum would be S152,775. • If approved, Amendment No. 10 would increase the CDM team's authorized budget from $33,281 ,536 to an amount not to exceed $33,587,086. Revised: 06/04/03 Page 1 PRIOR COMMITTEE/BOARD ACTIONS See PSA Status Report for action dates for original contract and all amendments. PROJECT/CONTRACT COST SUMMARY OCSD's share of this action requires authorization of $152,775 from the project design phase, increasing the total authorization to $18,898,222 as shown in the attached Budget Information Table. BUDGETIMPACT ® This item has been budgeted. (Line item: Section 8, Page 139) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ❑ Not applicable (information item) No change to the total project budget is required for Addendum No. 10. ADDITIONAL INFORMATION See attached Joint Groundwater Replenishment System Cooperative Committee Agenda Item Submittals. ALTERNATIVES There are no alternatives. CEQA FINDINGS The Environmental Impact Report/Environmental Impact Statement for the GWR System was certified by the Orange County Sanitation District and the Orange County Water District Board of Directors on March 24, 1999. Amendment No. 1 was approved on March 28, 2001 . Amendment No. 2 was approved by OCSD on January 23, 2002. and by OCW D on January 16, 2002. ATTACHMENTS 1 . Budget Information Table 2. PSA Status Report 3. Agenda Item Submittal to the JCC RE: Amendment No. 10 to Professional Services Agreement with Camp Dresser & McKee, Inc. WTS:jo:sa G:`,ntglobaKAgenda Draft Reports\Joint Boards\GWRS CDM add 10.doc Revised: 06/04/03 Page 2 BUDGET INFORMATION TABLE GROUNDWATER REPLENISHMENT (GWR) SYSTEM JOB NO.j-36 N E8 Olt t N: Phase I -Project Development $ 700,000 $ 4.000 4,000 4,000 $ 4,000 $ 4,000 100% Phase 2-Preliminary Design $ 3,313,000 $ 3,313,000 $ 3,300,000 $ $ 3,300,000 $ 3,317,000 101% Phase 3-Design $ 9,849.000 $ 20.957.000 $ 20,957,000 $ 18,745,447 $ 152.775 $ 18,898,222 $ 12,000,000 63% Phase 4-Construction $ 98,481.000 $ 201,932,000 $ 201,932,000 $ 33,286,564 $ $ 33,286,564 $ 5,123,000 15% Phase 5-Commissioning $ $ $ 0% Phase 6-Close-Out $ $ $ 0% Phase 7-Contingency $ 12,895.000 1 $ 10,000,000 $ 10,000,0w $ 0% uu PROJECT TOTAL 1 $ 121,925.000 $ 2M,206,000 $ $ 236,206,0010 .; $ 55,336,011 $ 152,775 $ 55,488.7865 $ 20,444,000 1 37% Reimbursable Costs 1 $ 46.000,000 1 1 $ 45,000,000 1., 1 1 $ 4,000,0001 IPROJECT NET $ 121,925.000 $ 191,206,000 $ 191,206.000 1,11 $ 55,336,011 1:S 152.775,,j $ 55,488,786 1 $ 16,444,000 1 30% PSA/Conftct Design PSA 1 $ 15,921.453 1 $ 15,921453 $ 15,921,453 `4 152,776 $ 16,074,228 Construction Contract 1 $ 187,746,097 1 $ -1 $ 187,746,097 $ 24,639,170 $ $ 24.639.170 GmpdtalengNobs and contractsX.1-361Budgetinformallon table 131)102203 Professional Serives Agreement Status Report Groundwater Replenishment System Job No. J-36 Total Project Budget= $236,206,000 Consultant Camp Dresser& McKee, Inc. Start Date of Project May 1994 Date Amendment Description Cost"" Accumulated Costs Original Preliminary Design $ 4,810,300.00 6/23/1999 1 Engineering services for design changes to containment costs $ 172,649.00 $ 4,982,950.00 3/22/2000 2 Prepare a documents for early construction of pipeline to support Sherrif Department work at Theo Lacy Jail $ 56,970.00 $ 5,039,920.00 3/28/2001 3 Final Design and Construction Support Services $ 29,924,187.00 $ 34,964,107.00 12/19/2001 4 Incorporating the temporary microfiltration system into the permanent facilities; administrative changes including the selection process for electrical, structural, and architectural services,the Groundwater Producers Advisory Committee, project schedule extension, and a reduction in effort for the study for 66 kV power services to OCSD; and design changes covering the temporary power feed, monitoring wells, project management trailers, hydraulic modeling for the major pump stations, and pipeline and well locations in Huntington Beach $ 369,000.00 $ 35,333,107.00 6/26/2002 5 January 2001 to January 2002 Cost of Living Adjustment $ 557,697.00 $ 35,890,804.00 9/25/2002 6 Studies related to pipeline alignments,wells, building siding, and lime silo height, additional pile design,and additions and deletions for the Process Control System and Integrated Information System $ 2,945,100.00 $ 32,945,704.00 1/15/2003* 7 Additions and deletions of work for sixteen areas of the project $ 25,062.00 $ 32,920,642.00 5/12/2003 * 8 Additions and deletions in engineering services for 41 items of work for the project, and a time extension is needed for a revised schedule $ 22,397.00 $ 32,898,245.00 5/12/2003* 9 January 2002 to January 2003 Cost of Living Adjustment $ 383,291.00 $ 33,281,536.00 Pending 10 Relocation of Screening Facility and pipelines,connection to outfall for discharge of test water, air gap for fire protection water,traffic study for relocated entrance, and landscaping at administration building $ 305,550.00 $ 33,587,086.00 *Joint Cooperative Committee and OCWD Board approval in accordance with Operating Agreement **The full amount of the PSA is reported. The total amount is cost shared 50% between OCSD and OCWD. G:\wp.dta\agenda\Board Agenda Reports\2003 Board Agenda Reports\1003\[Item 15(d).2.x1s]Sheet1 Q AGENDA ITEM SUBMITTAL Meeting Date: October 13, 3002 Budgeted: Yes Funding Source: OCWD/OCSD/Grants To: Joint Groundwater Replenishment Program/Line Item No.: 501-4030-600.70-01 System Cooperative Committee Cost Estimate: $305,550 From: Virginia Grebbien General Counsel Approval: N/A Blake Anderson Project Report Approved: Yes CEQA Compliance: Yes Staff Contact: Bill Everest/Wendy Sevenandt Subject: ADDENDUM NO. 10 TO PROFESSIONAL SERVICES AGREEMENT (PSA) WITH CAMP DRESSER & MCKEE, INC. (CDM) SUMMARY Five events have recently occurred that impact the design of the main Advanced Water Treatment Facility (AWTF) design: 1. OCSD has revised their plan for full secondary treatment facilities, impacting the screening facility and pipelines located on OCSD property; 2. The Regional Water Quality Control Board has denied the OCWD request to discharge water during start-up and testing of the AWTF to the Santa Ana River, impacting the product water pipelines; and 3. The City of Fountain Valley has determined that an air-gap is needed for fire protection water for cross-connection control, impacting the domestic water pump station for the OCWD site. 4. OCWD became concerned that the main entrance design posed unnecessary risks between cars entering from Ward Street and chemical delivery truck traffic. 5. OCWD staff recommended and JCC approved additional landscaping around the existing Administration Building. Staff recommends approval of Addendum No. 10 to the Professional Services Agreement with CDM, for an increase of $305,550. If approved, Addendum No. 10 would increase the CDM team's authorized budget from $33,281,536 to an amount not to exceed $33,587,086. RECOMMENDATION Agendize for the October 15 OCWD Board meeting and October 22 OCSD Board meeting: Approve and authorize issuance of Addendum No. 10 to the Professional Services Agreement with Camp Dresser & McKee, Inc., increasing the authorized amount by$305,550 from $33,281,536 to an amount not to exceed $33,587,086, for changes in the Scope of Work. - 1 - c DISCUSSION/ANALYSIS Five events have recently occurred that impact the design of the main Advanced Water Treatment Facility (AWTF) design. First, OCSD has revised their plan for full secondary treatment facilities impacting the screening facility and pipelines located on OCSD property. Second, the Regional Water Quality Control Board has denied the OCWD request to discharge water during start-up and testing of the AWTF to the Santa Ana River impacting the product water pipelines. Third, the City of Fountain Valley has recently determined that an air-gap is needed for fire protection water for cross- connection control impacting the domestic water pump station for the OCWD site. Fourth, the GWR System staff became concerned that cars entering the facility from Ward Street are at risk due to chemical delivery truck traffic routed through this main entrance. Fifth, the JCC approved staff's recommendation to provide landscaping around the existing Administration Building. Each of these events is individually addressed below. 1. Screening Facility.and Pipeline Relocation The GWR System screenings facility will receive both Activated Sludge (AS) secondary effluent and Trickling Filter (TF) secondary effluent and is located on OCSD property west of the AS secondary clarifiers and Secondary Effluent Junction Box No. 3 (SEJB3). The current design shows a 96-inch microfiltration feed line that exits the screening facility on the west side and heads west to the OCSD West Perimeter Road then north to the OCWD microfiltration facility. The screening facility was sited to avoid conflict with an existing 480-V and communications ductbank and an existing 6-inch natural gas line that supplies Central Generation. The current location of the screening facility and alignment of the pipelines was incorporated into the Interim Strategic Plan developed by CDM for OCSD. The Interim Strategic Plan had reverse osmosis (RO) concentrate treatment at Plant 1 and nitrification at Plant 2 to control ammonia toxicity in the final effluent, but the plan also recommended further evaluation of ammonia toxicity and preparation of a Nitrogen Management Plan. The evaluation of ammonia toxicity in the final OCSD effluent has been on-going. The best project alternatives from the evaluations now recommend having nitrification facilities at Plant 1 instead of at Plant 2 as planned for in the Interim Strategic Plan. With the move of nitrification from Plant 2 facilities to Plant 1 facilities, the secondary treatment facilities at Plant 1 have become larger than shown in the Interim Strategic Plan. To fit the nitrifying aeration plant and secondary clarifiers at Plant 1 and optimize use of land, OCSD staff recommends moving the screening facility easterly towards the SEJB3 and rerouting the microfiltration feed pipeline from the screening facility to exit from the north side and modify the alignment of product water pipelines on OCSD property. This relocation of the screenings facility also requires the relocation of the existing ductbank and 6-inch natural gas line to avoid conflicts. This ductbank, which mainly feeds the Effluent Junction Box, also requires relocation to fit the GWR System product water pipelines in Garfield as the pipelines head towards the Santa Ana River embankment. These modifications will be included in the AWTF construction contract. - 2 - a 2. Air-Gap Pump Station for Fire Protection Water The original design for the Air-Gap Pump Station was based on providing an air gap, or separation, between the City of Fountain Valley water system and the AWTF water system for only the on-site domestic water supply. Water for fire protection was to be delivered to the OCWD site via backflow prevention devices rather than an air gap. The City of Fountain Valley has now requested that the entire water service (both domestic and fire protection water) be delivered via an air gap. In order to comply with this requirement, it will be necessary to revise the design of the Air-Gap Pump Station to make it larger and add a fire protection service pump. Construction of the enlarged Air-Gap Pump Station will be part of the AWTF construction contract. 3. Discharge of Water During Start-up and Testing Start-up and testing of the AWTF will generate partially treated water because it will be necessary to test individual treatment processes as well as the entire AWTF. While the RWQCB has approved the concept of discharging peak flows during storm events when the Santa Ana River should be flowing, the RWQCB raised concerns about discharging start-up and testing water to the dry river channel. Start-up and testing of the AWTF will likely take many weeks and cannot be limited to peak storm periods. Without dilution water in the river, the RWQCB has indicated that the start-up and testing water may not be discharged to the Santa Ana River. To resolve this issue, it will be necessary to construct a valved connection between the Santa Ana River discharge pipeline and the existing OCSD interplant pipelines carrying Plant 1 effluent to the OCSD ocean outfall. The valve(s) will be open during the AWTF start-up and testing, and then will be closed when the AWTF begins normal operation so that the GWR System can provide peak flow relief for OCSD. The RWQCB supports this plan. Because this connection was not included in the original project scope, a design change is necessary. Construction of the connection between the 54" Santa Ana River discharge pipeline and the OCSD interplant pipelines will be made under the Unit I GWR System Pipeline contract because the location of the tie-in will be close to the river. 4. Relocation of Main Entrance As originally designed, the main entrance to OCWD will be from Ward Street opposite Falcon Street. This entrance is for cars and small trucks. Traffic would enter the OCWD site, then make a left turn to head north towards the Administration Building. Chemical delivery trucks will enter from the OCSD main entrance opposite the 405 Freeway and enter the OCWD from the east side of the facility. The routing of the trucks once inside OCWD has the trucks coming head on towards the main entrance from inside the plant and making a left turn in front of automobiles entering from Ward Street. The trucks also have to exit one gate and enter another gate before and after this left turn at the main entrance. Also, the chemical delivery trucks may be tempted to exit the plant using Ward Street, which would be directly in front of them. Chemical delivery trucks are prohibited from using Ward Street. - 3 - Staff has recommended relocating the main entrance from Ward Street north to be opposite Parakeet to move automobiles out of the oncoming path of chemical delivery trucks. Parakeet does not connect to Ward Street. A permanent wall would be installed to isolate an internal plant roadway to keep chemical delivery trucks restricted to the process area. The traffic issues and relocated entrance was presented at the September 29, 2003 JCC meeting. The JCC recommended a traffic study for the relocation of the main entrance. This task will provide additional traffic counts and conduct the traffic study. The study will be reviewed with the City of Fountain Valley and then presented to the JCC. The relocation of the main entrance will be part of the AWTF construction contract. 5. Landscaping around Administration Building Changes to the existing landscaping north and west of the OCW D/MW DOC administration buildings were not a part of the original design of the GWR System. This area includes a three-foot high slump stone block wall near the streets, and mature landscaping. The Initial Microfiltration (IMF) project has disturbed much of the existing landscaping in this area and there is no provision in that contract for replacement of landscaping. It has been suggested that re-landscaping of this area along Ward Street and Ellis Avenue be included in the AWTF project to provide visual continuity around the entire site and replace the landscaping that was removed in the IMF project. Many of the existing trees along Ellis Street are healthy drought tolerant trees and would be able to be saved and incorporated into the design. The JCC conceptually approved the additional landscaping around the Administration Building at their September 29, 2003 meeting at an additional construction cost of $300,000. The task in this addendum will allow CDM to prepare a preservation plan for existing trees, and prepare the landscaping design with drainage and irrigation on the west and north sides of the Administration Building. Installation of the landscaping will be part of the AWTF construction contract. CDM is at a 90% design level for the GWR System Main AWTF and the Unit I GWR System Pipeline projects. An amendment to their Professional Services Agreement is required to make the changes necessary to accommodate the events that have recently affected the design. Move detailed information on these changes is shown on the attached table, including scope description, cost impact, and final negotiated fees. The only additional design changes and fee adjustments anticipated at this time are civil changes for the relocated entrance, which will be brought to JCC for action at the November meeting. - 4 - .e Following is a table that summarizes the changes and the results of the negotiations. Negotiated Owner Item Changes In Initiated CDM Scope/ Changes Budget Design Changes (NEGOTIATIONS COMPLETED) 1. Relocation of Screening Facility and Pipelines on $155,372 Yes OCSD site 2. Design of air-gap pump station for fire protection $62,257 Yes water. 3. Connection of product water pipeline to OCSD $45,200 Yes final effluent pipes 4. Traffic Study for relocated main entrance from $7,600 Yes Ward Street. 5. Landscaping around existing Administration $35,121 Yes Building Total-Addendum No. 10 (Negotiated) $305,550 PRIOR COMMITTEE ACTIONS May 12, 2003 Approval by JCC for Addenda Nos. 8 and 9 to CDM for Professional Services Agreement for changes in the Scope of Work. January 13, 2003 Approval by JCC for Addendum No. 7 to CDM for Professional Services Agreement for changes in the Scope of Work. May 13, 2002 Approval by JCC for Addendum No. 6 to CDM for Professional Services Agreement for changes in the Scope of Work. January 28, 2002 Approval by JCC for Addendum No. 5 to CDM for Professional Services Agreement for changes in the Scope of Work. November 14, 2001 Approval by JCC for Addendum No. 4 to CDM for Professional Services Agreement for changes in the Scope of Work. March 28, 2001 By action of both Boards, Addendum No. 3 to CDM Professional Services Agreement approved. - 5 - ti March 19, 2001 Approval by JCC for Addendum No. 3 to CDM Professional Services Agreement for final design and construction phase services. - 6 - Orange CountySanitation Com unications Services Strateic Pla g Environmental Stewardship 1 Wastewater Management Fiscal Year • • •4 Orange County Sanitation District Communications Services Strategic Plan WW S A N 1 v Tgr�oy tmw Q � o --t ..r cT�tsl y E ErNV���� two Fiscal Year 2003-04 OCSD Communications Services Strategic Plan r Table of Contents Introduction.........................................................................................................................................1 OCSDOverview.................................................................................................................................2 rSitutation Analysis..............................................................................................................................3 TargetAudience..................................................................................................................................7 Goals...................................................................................................................................................8 Objectives ...........................................................................................................................................9 Now Strategies...........................................................................................................................................10 rTactics...............................................................................................................................................I I Communications Plan Timeline........................................................................................................15 MW Evaluation.........................................................................................................................................16 WW Communications Services Division Staff.........................................................................................17 Appendix—Biosolids Public Relations Plan Template...................................................................Al bw two MW r r i Created 9/15/03 0CSD/GM/C0M130/CB:Ij Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm Plan\FY03-04_Communications Services Strategic Plan_092503.doc ar+ OCSD Communications Services Strategic Plan rr Introduction Communications planning is a vital component of any organization's strategic direction. An integrated strategic communications plan is key to communicating effectively with the variety of audiences we serve. With the constant changes of a sophisticated communication environment in the Information Age,the Orange County Sanitation District (OCSD) needs to create and deliver clear and concise messages to targeted audiences. Communication is a two-way, interactive process in which both the community and the agency interact and respond to diverse demands. When OCSD is performing well, the public needs to be told about it. And when we have controversial issues, such as going to full secondary treatment or raising rates, communication strategies provide solutions to tell the complete story. The goals and objectives presented in this plan define specific goals, objectives, strategies and tactics to deliver communications services to both internal and external audiences. The communica- tion mix is flexible,and can be adjusted as new concepts and opportunities develop. The purpose of this plan is to outline communication objectives with appropriate strategies and tactics that will be implemented for both short and long-term results. An integrated strategic communications program takes into account media relations, community relations,and marketing and advertising techniques,to create a total communications campaign that will promote clear r and transparent communication with all designated audiences. boo MW .d WW boo MW Page 1 of 17 Created 9/15/03 OCSD/GM/COM130/CB:lj Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm PlanTY03-04_Communications Services Strategic Plan_092503.doc r.i - OCSD Communications Services Strategic Plan .r kPW OCSD Overview The Orange County Sanitation District (OCSD) is a public agency responsible for regional waste- , water collection,treatment and disposal. Established in 1954, OCSD is the third largest wastewater treatment discharger west of the Mississippi River. OCSD provides services to approximately 2.3 million people in 21 cities and three special districts in the northern and central portions of bw Orange County, California by treating 240 million gallons per day of wastewater. OCSD serves approximately 92 percent of the County's population with a service area of approximately 471 square miles, or 59 percent of the County. The twenty-five member Board of Directors is comprised of representatives from twenty-one cities, unincorporated areas of the County and three special districts, including mayors of cities, members low of city councils, directors of independent special districts, and one member from the Orange County Board of Supervisors. OCSD has approximately 540 employees working at two plants, one in Fountain Valley, California—Reclamation Plant No. 1 and the other in Huntington Beach, California—Treatment Plant No. 2. hw kWW 00 two too WW Page 2 of 17 Created 9/15/03 0CSD/GM/C0M130/CB:Ij Revised 9/25/03 GA%vp.dta\admin\130\Comm\Comm PlanTY03-04_Communications Services strategic Plan_092503.doc OCSD Communications Services Strategic Plan r Situation Analysis The Communications Services Division provides services and implements programs to meet the communication needs of both internal and external audiences for the Orange County Sanitation District (OCSD). The foundation of the plan is built on the principles of OCSD's vision and mission statements, as well as the unifying strategies developed in spring 2003, as noted below. r Vision Statement: To maintain world-class leadership in wastewater and water resource management. Mission Statement: We, the employees and the Board of Directors of the Orange County Sanitation District, are committed to protect public health and the environment by developing, integrating and implementing fiscally responsible solutions to wastewater, water reclamation and watershed protection issues. We are a values-based organization dedicated to upholding and consistently demonstrating the attributes affirmed in our Guiding Principles. r Guiding Principles: Our Guiding Principles are a declaration of who we are and the beliefs we affirm. They form the framework of our organization and reinforce our professional code of ethics. • Honesty,Trust and Respect • Teamwork and Problem Solving Leadership and Commitment • Learning/Teaching—Talents, Skills and Abilities • Recognition/Rewards Unifying Strategies: Developed by the Executive Management Team(EMT) in spring 2003: 1. Environmental Stewardship: OCSD will participate collaboratively in the protection of regional water resources for the benefit of the people we serve. 2. Business Principle: OCSD will make every decision based on short and long-term environ- mental, societal, and financial impacts (the triple bottom line). 3. Wastewater Management: OCSD will beneficially reuse and recycle water and other resources using safe and effective wastewater systems. 4. Workplace Environment: OCSD will provide an environment of partnership, growth, `+ opportunity, responsibility and accountability. Current Issues r Issues facing OCSD include: implementation of a$2.4 billion capital improvement program(CIP); increasing wastewater treatment to full secondary treatment standards; increased cost of treating wastewater; increased user fee charges; disinfecting wastewater;treating urban runoff;biosolids recycling and application;partnership in the Groundwater Replenishment (GWR) System; ageing infrastructure; environmental stewardship; legislative advocacy; Sanitary Sewer Overflows(SSO) requirements; developing a Fats, Oils,and Grease(FOG) Program,Waste Discharge Requirements taw (WDR), and increasing ocean monitoring. r Page 3 of 17 Created 9/15/03 OCSD/GM/COM 130/CB:Ij Revised 9/25/03 GAwp.dta\admin\130\Comm\Comm PlanTY03-04_Communications Services Strategic Plan_092503.doc rr OCSD Communications Services Strategic Plan These issues are handled through functions such as media relations, website content, construction `r outreach, community outreach, employee newsletter, intranet development, corporate identity program, collateral material development, presentation development and crisis communications. tow (Note: Crisis communications for emergency procedures is detailed in a separate OCSD report, Emergency Preparedness.) The Orange County Grand Jury findings in a 2002 report asked OCSD for open, transparent Vmd communication with all audiences. The California Public Records Act (Govt. Code Section 6250- 6270) declares that access to information concerning the conduct of the people's business is a fundamental and necessary right of every person in this state. The Communications Services Division serves an internal audience of a 25-member Board of Directors, over 500 employees in Administrative Services, Engineering, Finance, Human Resources, Information Technology, Operations & Maintenance, and Technical Services departments, and the general manager. While these departments work independently on a variety of projects, the goal is to work collaboratively, rather than as silos, to maximize the benefits and resources for all audiences. Externally, OCSD interacts with a variety of audiences, including ratepayers, stakeholders, businesses, elected officials, regulatory bodies, and community groups, that are listed in detail on page 7. In the past few years, because of the need to react to issues like the ocean discharge permit 301(h) waiver and the rate increase, communications programs have been more reactive than proactive. Past efforts have focused on reacting to media calls on a current issue, versus initiating positive stories and"pitching"them to the press. OCSD defends, rather than promotes. We have been content to deal with the public when they are angry about an issue, versus building a relationship and educating them prior to an issue occurring. And in a changing world of electronic communica- tion, e-mail messages have a more important role in forming public opinion and quickly changing the landscape of current issues. WW This communications plan intends to provide the strategic methods to develop and implement a comprehensive approach to informing our varied audiences about the importance of programs that protect Orange County's most valuable resource—the Santa Ana River Watershed and the `o Pacific Ocean. Water quality protection is the keystone of OCSD's mission. Watershed management, full secondary treatment standards, disinfecting wastewater,urban runoff treatment, the GWR System, SSO, FOG, and WDR requirements, and water conservation are critical programs that ensure the highest standards of water quality protection are met. Without a clear understanding of the impacts from these programs, stakeholders cannot make the most fiscally responsible choices of how to manage these programs. This plan recommends working with a strategic direction of focused objectives, rather than only reacting to the current issues. Increases in construction projects will create areas of public concern. Beach closures will continue to be controversial.The communication challenge is to stick with a plan and designated priorities, while still responding to current issues. Strategic, long-term efforts tow Page 4 of 17 Created 9/15/03 0CSD/GM/C0M130/CB:Ij Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm PlanTY03-04_Communications Services Strategic Plan_092503.doc bw OCSD Communications Services Strategic Plan will go a long way to establishing increased credibility of OCSD. Of course,the Communications Services Division will always respond and be flexible to a rapidly changing landscape of issues. Current Perceptions of OCSD Many of OCSD's target audiences have current perceptions of OCSD that are misleading or inaccurate.A common misconception is that"sanitation" means trash. The Webster's dictionary definition of"sanitation"is, "the application of measures designed to protect public health. Disposal `d of sewage."While the definition defines what we do,the public perception that we deal with trash is reality. The initials OCSD can also be interpreted as the Orange County Sheriffs Department. If someone types"ocsd"into an internet search engine,the Sheriff's Department is also listed. In 1998,the agency became a consolidated agency and changed its name from County Sanitation Districts of Orange County(CSDOC) to Orange County Sanitation District(OCSD). CSDOC became a consolidated agency to streamline its governance structure. (Note the change from plural "districts,"to singular"district.") Available Background Research about OCSD There are several existing research pieces available that also give input about the perceptions of OCSD. These focus groups and tracking polls begin to form a snapshot of OCSD as follows: too 1. In June 2001, a public opinion poll was completed from a total of 1,500 OCSD service area voters who were surveyed on environmental issues and beach closures. In this survey, sewage overflows and spills were the cause of beach closures and postings according to over 42 percent of district voters. After those polled heard an explanation of current sewage treatment measures, over 60 percent felt that more needs to be done.A majority of the voters said they would be willing to pay an extra amount of money every year to treat sewage more thoroughly. A majority of the voters expressed confidence on the accuracy and honesty of OCSD's reporting results. (Survey conducted by Probolsky and Associates.) 2. In April 2002, OCSD released the results of a telephone survey of 650 residents in north and central Orange County that revealed a low, open-ended awareness of the current wastewater treatment program(17 percent of the public polled). After hearing about the current program in 2002, residents surveyed indicated strong opposition to the rate hikes that would accompany a significant change in the current level of treatment. (Survey conducted by Porter Novelli.) 3. OCSD conducted an internal employee survey of OCSD's corporate identity in-2002. Out of 145 surveys distributed, a total of 32 managers, supervisors,professional and field staff responded with these comments: • "[OCSD's] Vision statement/agency's message is unclear to audience. Public/media '-' don't understand name and connection to 'county. • "Cities don't understand connection to our mission and public health benefits. " • "Name [Orange County Sanitation District] is associated with trash." Page 5 of 17 Created 9/15/03 - 0CSD/GM/C0M130/CB:Ij Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm Plan\FY03-04_Communications Services Strategic Plan_092503.doc OCSD Communications Services Strategic Plan rr • "Rate increase and waiver issues brought OCSD to public attention, but then we're off the radar screen. " • "Audience does not know what 'wastewater'is. " law • "Wastewater and storm water treatment is confused. " • "External audiences don't understand that we are the end of a major watershed, so that our mission is huge (inland to the ocean). " 4. In April-May 2003, biosolids focus groups were held and in-depth interviews were conducted with 42 people. Attitudes toward OCSD were fairly benign. Most participants knew little about the county agency and many assumed,based on its name,that OCSD must be the agency responsible for trash pick-up. A few associated OCSD with ocean pollution, while one very informed participant countered that OCSD is monitoring the ocean and not necessarily responsible for the pollution. Some assumed that the beach pollution is being caused by sewage being dumped into the ocean, while others blamed it on inadequate infra- structure or management of the problem. Though the issue of"wastewater disposal" generated some discussion, it was evident that most participants had not given the issue a great deal of thought, nor was it a particularly high priority issue in their lives. Many confused wastewater with storm water. (Interviews conducted by Porter Novelli.) 5. In May 2003, a biosolids telephone survey of 500 people in the service area was conducted. When asked what kind of impression participants had about the Orange County Sanitation District, 20 percent said, "very favorable;" 39 percent said, "somewhat favorable;"9 percent said "somewhat unfavorable;"6 percent said "very unfavorable;" 13 percent said"aware but no impression;"and 14 percent said "not aware." (Survey conducted by Porter Novelli.) 6. In April 2003, a GWR System television commercial tracking poll was conducted. The approval rating for OCSD remained strong, moving from 73 percent to 74 percent. °c' Public agencies typically achieve approval ratings in the 50-55 percent range. When participants were asked,"Do you approve of the job the Orange County Sanitation District does,"out of 300 calls, nearly half said they"somewhat approve,"and 27 percent said two they"strongly approve" of the job OCSD does. (Poll conducted by Porter Novelli.) Page 6 of 17 Created 9/15/03 0CSD/GM/C0M130/CB:Ij Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm PlanTY03-04—Communications Services Strategic Plan_092503.doc OCSD Communications Services Strategic Plan Target Audiences Board of Directors Business and industry Chambers of Commerce within service area Community leaders County of Orange, Board of Supervisors Elected officials—local, state and federal Employees Environmental groups General public/community Media—local, regional, state and national Opinion leaders Orange County Grand Jury Ratepayers Regional, state, national regulatory agencies Schools/students Special interest groups �+ Stakeholders Taxpayer groups (Orange County Taxpayers Association) Trade organizations (e.g., AMSA, CASA,CWEA,WEF) Water districts and producers (e.g., OCWD, MWDOC) r Page 7 of 17 Created 9/15/03 0CSD/GM/C0M130/CB:Ij Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm Plan\FY03-04_Communications Services Strategic Plan_092503.doc OCSD Communications Services Strategic Plan Goals (R goal is a more specific expression of a mission,described as the desired outcome of a plan of action) 1. Promote the understanding of OCSD's mission to protect the environment. 2. Develop a clear identity for OCSD while maintaining the integrity and history of the existing agency. 3. Develop a proactive media relations campaign to build a positive image and awareness ,r of OCSD. 4. Develop internal and external communication tools and processes to meet the needs of target audiences and to promote desirable outcomes. -" 5. Develop community outreach tools to educate the public about watershed issues. r ICI woo Page 8 of 17 Created 9/15/03 OCSD/GM/COM130/CB:lj Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm PlanTY03-04_Communications Services Strategic Plan_092503.doc eir OCSD Communications Services Strategic Plan �.r Objectives-- (Milestones—specific, measurable,attainable, relevant, timely—that measure progress toward achievement of a goal.) *in alphabetical order 1. Biosolids Outreach—Draft a public relations plan by December 30, 2003 to meet the needs of the Long-Term Biosolids Master Plan that will present an outreach program to respond to community concerns about biosolids application and usage. 2. Community Education and Outreach Program—Prepare and implement new avenues for education and outreach within the OCSD service area to communicate"who we are" and "what we do,"as well as,to further our environmental stewardship focus. Research and implement a school program by September 2004. 3. Construction/Capital Improvement Program Outreach—Develop and implement programs in FY 2003-04 that can broaden community outreach and help targeted audiences understand the scope of the CIP plan. Develop two-way communication lines between the people who live near OCSD facilities and along construction routes. 4. Corporate Identity Program—Establish a corporate identity program that clearly communicates OCSD's functions and vision. Use the corporate identity program as an opportunity to educate people about water reuse to coincide with OCSD's 501h Anniversary. _ 5. External Communications—Provide clear,transparent information to the media to meet 100 percent of their requested deadlines and to the public within a 24 hour turnaround period. 6. Fats,Oils, and Grease (FOG) Community Education Program—Prepare and implement a communications plan that includes public education and outreach programs that promote the m proper disposal of FOG and reduces the amount of these substances discharged into the sewer collections system by December 30, 2004. �.. 7. Groundwater Replenishment(GWR) System—Participate in planning meetings and _ development of a communications plan for GWR System public outreach throughout Fiscal Year 2003-04. 8. Internal Communications—Determine importance, relevance and usefulness of various internal communication items with results of a Communications Audit to be conducted in spring 2004. - 9. Intranet Development—Design and implement, in partnership with the Information Technology Department, an effective and efficient intranet site by June 2004 to facilitate communications with OCSD employees. 10. Legislative Advocacy—Support legislative advocacy efforts in Washington D.C. and California to secure OCSD's capital improvement program funding and improved law making. 11. OCSD's 50th Anniversary—Prepare and implement a communications plan with internal committee to commemorate and celebrate OCSD's 50th Anniversary on June 30, 2004. Page 9 of 17 Created 9/15/03 OCSD/GM/COM130/CB:lj Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm PlanTY03-04_Communications Services Strategic Plan_092503.doc OCSD Communications Services Strategic Plan uy Strategies (A general means for accomplishing a goal.) too 1. Refine existing communication tools to support the current communications plan. 2. Focus legislative efforts in both state and federal areas to secure maximum benefit for OCSD's interests on behalf of stakeholders. 3. Develop communication tools that provide OCSD's Board awareness of current issues. 4. Generate positive editorial coverage in the media. 5. Create awareness of the importance of wastewater treatment for public health. 6. Maintain OCSD's visibility through community outreach and education, and special events. 7. Reinforce relationships with the audiences we serve. 8. Communicate organizational mission and direction through unifying strategies. 9. Build a positive organizational culture (attracts good employees, maintains retention, and promotes teamwork). ba, 10. Continue to develop new communication tools such as intranet, construction outreach information, etc., for target audiences. tw 11. Manage and reinforce relationships with internal and external audiences. 12. Facilitate two-way communication between management and staff. m Page 10 of 17 Created 9/15/03 OCSD/GM/COM 130/CB:lj Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm PlariTY03-04_Communications Services Strategic Plan_092503.doc rmd OCSD Communications Services Strategic Plan Tactics* (Activities or tools—the specific projects that will be undertaken to implement strategies and thereby achieve goals and objectives. These are sensitive to available staff,budget and time constraints) *for each objectify in alphabetical older 1. Biosolids Outreach • Collaborate with the Environmental Compliance and Monitoring Division to provide media relations counsel for topics concerning biosolids issues. Provide and draft presentation support materials for external audiences about OCSD's biosolids environmental management system(EMS) certification. • Track biosolids legislation and provide support letters, collateral materials,briefing books and tours when appropriate. • Provide media relations conference support for OCSD staff attending trade conferences. • Draft, update and print a general informational biosolids brochure. • Consider funding an endowed chair at the University of California, Irvine for biosolids research. • Develop a public relations plan to increase the understanding of the need for recycling Biosolids. Template for plan in attached Appendix. 2. Community Education and Outreach Program ,at • Develop opportunities to educate our varied audiences on"who we are" and"what we do" with specific focuses on watershed issues. • Continue promoting and administering Volunteer Incentive Program to support staffing for education/outreach activities. • During construction, as an alternative to plant tours, develop educational opportunity and lectures for general, college and elementary school audiences. • Participate in community events that support OCSD's unifying strategies. „y • Develop a school program that educates students on environmental stewardship topics. 3. Construction/Capital Improvement Program Outreach . Provide regular briefings to OCSD's Board member(s)whose areas are affected by the project. • Create and continually update briefing materials to simplify content. • Provide updates to Finance,Administration and Human Resources(FAHR) and Planning, Design and Construction (PDC) committees on construction outreach projects. woo • Provide project notifications prior to beginning of construction. • Conduct neighborhood meetings in areas impacted by construction. . Send media alerts for neighborhood meetings. Page 11 of 17 Created 9/15/03 0CSD/GM/C0M130/CB:Ij Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm PlanTY03-04_Communications Services Strategic Plan_092503.doc OCSD Communications Services Strategic Plan • Update collateral materials, fact sheets and website with current construction information. • Maintain ongoing communications with city staff on current construction and outreach projects. Maintain ongoing communications with impacted residents within the project area. • Develop a school outreach program for construction safety. Provide door hangers, fliers, maps and other related informational materials. 4. Corporate Identity Program Draft a request for proposal for an outside agency to conduct focus groups to evaluate current perceptions of OCSD and to review and recommend any changes to OCSD's current corporate identity program. • Develop OCSD public message(s), image(s) and/or slogan that are simple, honest,realistic, consistent, supports OCSD's values and mission, and that are easy to remember and that will too not be misunderstood. Get buy-in from employees, management and OCSD's Board. Test message(s) on a small segment of the public to get their comments. bw • Develop a communications plan to continuously"market"OCSD's message(s)/slogan to the public and target audiences.The plan shall include an evaluation tool(s)to consider mediums used,frequency,how it is reaching/targeting individuals, the saturation/coverage of service area, and provide a means for public feedback to evaluate effectiveness. Prepare a graphics identity manual for consistent and accurate usage of OCSD's name, logo, message(s) and/or slogan in displays, signage,vehicles, stationery, collateral and "' electronic formats. • Evaluate internal OCSD image and message(s) with employees and management. • Evaluate consistency of internal logo usage throughout agency to make consistent through all mediums. • Develop a public relations campaign to educate targeted audiences about wastewater treatment and to strengthen the understanding between ratepayers, media and employees, using new corporate identity as a link to the message. • Consider implementing a community advertising program to educate the public about _ wastewater treatment. two 5. External Communications • Provide presentations skills counsel and graphic support to OCSD employees who give external speeches. • Update website with current, timely information on an ongoing basis. • Media relations: - Update press kit and collateral materials, including the OCSD general brochure. -- - Maintain and update media lists. - Develop relationships with key reporters. - Draft pitch letters on items of interest for feature stories. Page 12 of 17 Created 9/15/03 - OCSD/GM/COM130/CB:1j Revised9/25/03 G:\wp.dta\admin\130\Comm\Comm Plan\FY03-04_Communications Services Strategic Plan_092503.doc r OCSD Communications Services Strategic Plan - Draft press releases on newsworthy topics. `d - Look for photo opportunities. • Establish company-wide procedure for dealing with and responding to media calls. Develop media training program for Executive Management Team and key spokespersons. • Research and plan educational program with schools as part of public outreach campaign. too . Participate in community events that promote OCSD's unifying strategies. • Participate in legislative advocacy activities that promote OCSD and future funding and regulations. • Provide tours for target audience groups. Develop a tracking method to capture OCSD speeches presented to all outside audiences. 6. Fats, ON, and Grease (FOG) Community Education Program .d . Compile results of outreach letter to determine how cities within service area want to proceed on creating a communications plan. • Take results of outreach above to Operations, Maintenance and Technical Services(OMTS) Committee for direction on next steps. Develop an outreach program based on cities input and"fair share"program. • Develop a request for proposal to design tools. • Oversee consultant contract, and work with cities to develop a successful program. "d • Develop program to meet regulatory requirements by December 2004. Work with collections staff to implement a program within OCSD's service area. 7. Groundwater Replenishment(GWR) System d Participate in ongoing public relations campaign with the Orange County Water District by using the plan prepared by Porter Novelli. 8. Internal Communications • Develop workshops and collateral materials that clarify current issues to OCSD's Board. • Conduct an internal communications audit to evaluate current programs and tools. • Develop presentation skills program for the Executive Management Team and key spokespersons. low • Continue Volunteer Incentive Program to encourage employees to volunteer. Include OCSD retirees in program. bow 0 Publish monthly Pipeline newsletter. . Provide planning for general manager's"All Hands"meetings. . Plan and implement"breakfast with Blake" or similar small group meetings with general manager and employees. Page 13 of 17 Created 9/15/03 0CSD/G1v/C0M130/CB:Ij Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm PlanTY03-04_Communications Services Strategic Plan_092503.doc OCSD Communications Services Strategic Plan • Provide graphic support to all divisions of OCSD. • Maintain company bulletin boards with appropriate material. • Track and record internal communications services provided and projects completed for OCSD staff, for relevance and time spent, using MAGIC software reports. 9. Intranet Development • Participate in development of intranet with Information Technology Department. • Create a new look and feel for the OCSD intranet site, create templates to facilitate the updating of content, and develop workflows. • Use the intranet as a tool to facilitate inter-and intra-departmental communications. • Put the Pipeline newsletter online via the intranet. • Provide change management procedures for updating and maintaining the intranet site. • Develop content guidelines. • Design and launch an in-house promotion of the intranet to OCSD employees. 10. Legislative Advocacy • Develop agendas for and participate in weekly meetings to discuss current legislative initiatives. • Draft letters, briefing books and other collateral materials to help lobby local, state and federal legislators. • Participate in legislative advocacy activities that promote OCSD, future funding and industry regulations. • Provide briefings and tours to legislative aids as informational background about OCSD. • Provide OCSD background information to OCSD lobbyists. 11. OCSD's 50th Anniversary • Prepare a communications plan with input from an internal committee on how to make this historic occasion memorable for employees,retires, OCSD's Board and the community. • Utilize various communication tools to promote anniversary event such as: - Press releases to newspapers and trade magazines. - Articles or advertising to organizations like AMSA, CASA, CWEA, WEF, Engineering Associations, Orange County Business Council and Historical Societies. �+ - Video broadcast on local cable TV. _ - Articles in the employee newsletter. - Paragraph in various OCSD annual report publications. • Create various promotional materials to be determined in the communications plan. • Plan events to be determined in the communications plan. Page 14 of 17 Created 9/15/03 - 0CSD/GM/C0M130/CB:Ij Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm PlanTY03-04_Communications Services Strategic Plan_092503.doc [ , t , I , 1- i 1 I ; t ; i t ; t t t t_ t [ [ [ aCommunications Plan Timeline a � 0 2003 2004 W September October November { December January i February March April i May June oc o W Pipeline (monthly) n ° Internal& External (ongoing items) Communications Projects Legislative Advocacy Community c Outreach Project Updates Construction for FAHR and (monthly w PDC Cmtes. updates) Outreach c Construction _ Project Updates 2 fD Biosolids Biosolids c PR Planning PR Plan J Corporate Identity Corporate Program i 50 SD's Identity Anniversary Research& Introduction O N Planning Planning OCSD's 0 50th Anniversary b Intranet Promotions or New Launch New >; Development Intranet Intranet Begins o Begin o' ti Development of FOG Community Education Plan t? N (n ^V OCSD Communications Services Strategic Plan Evaluation (Measures the effectiveness of activities at reaching objectives) • Review with OCSD's Board on a quarterly basis (January, April, July, and October) how communications plans,programs and tactics are progressing to meet the objectives noted on page 9. • Conduct quarterly meetings with the general manager to review data from TEAM(Together Effectively Achieving Maximum Communications) Communications Department meetings and MAGIC software reports for relevance and time spent on current projects to meet established objectives. • Evaluate the cost-effectiveness of projects versus the outcomes. • Conduct an employee survey and internal communications audit to evaluate internal communication effectiveness. • Conduct focus groups to establish a benchmark of measurement prior to beginning evaluation of corporate identity program. • Conduct additional focus groups after corporate identity program is in place to measure change in awareness of external target audiences. • Review print and broadcast media coverage. .d w Page 16 of 17 Created 9/15/03 0CSD/GM/C0M130/CB:Ij Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm Plan\FY03-04_Communications Services Strategic Plan_092503.doc r OCSD Communications Services Strategic Plan Communications Services Division 130 Carol Beekman, Communications Services Manager Sonja Wassgren, Principal Public Information Specialist Ingrid Hellebrand, Senior Public Information Specialist Jennifer Cabral, Public Information Specialist Dionne Kardos, Public Information Specialist Lynn Jensen, Administrative Assistant kffJ No .d and Page 17 of 17 Created 9/15/03 OCSD/GM/COM 130/CB:Ij Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm Plan\FY03-04_Communications Services Strategic Plan_092503.doc sr OCSD Communications Services Strategic Plan Appendix A Appendix — Biosolids Public Relations Plan Template I. Overview/Situational Anal A. Overview This document is meant to serve as a guide for implementing and executing a public relations plan for a proposed biosolids recycling facility. This facility may or may not be a. located in Orange County and the guide is a general overview of public relations strategies/tactics and general research methodologies. B. Situational Analysis The Orange County Sanitation District is in the process of developing an upgraded treatment system for its biosolids in the face of changing regulations and diminishing ,.., options for traditional reuse and disposal. OCSD's strategic plan calls for 100 percent biosolids recycling. OCSD is in the process of developing a public relations plan that will address specific concerns, such as the"not in my back yard"attitude, health concerns and odors. o+ The public relations plan is a template for planning and implementing a successful community relations program. how II. Approach A. This plan is meant to serve as a guiding chronological explanation in developing a public relations plan. The first step is conducting research. Once research has been conducted, analyzed and summarized, it will better identify who the audiences are, what the messages will be, and how best to convey those messages to the target audiences. �-' B. Next steps: 1. Write plan 2. Implement tools 3. Evaluate 4. Refine plan III. Research A. Focus Groups Conduct a series of no less than four focus group discussions to flesh out residents' preferences for biosolids recycling options. The purpose of the focus groups is to: determine residents' knowledge of biosolids;test preferences for the biosolids management options; and ask participants to vote on a specific option and then explain/discuss their reasons. The following groups are recommended to be included in the focus groups: 1. Residents within 1 mile from a proposed facility `d 2. Residents within 3-5 miles from a proposed facility 3. Residents residing throughout the service area(2 groups) MW A— 1 of 3 Created 9/15/03 `Ed 0CSD/GM/C0M130/CB:Ij Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm PlanTY03-04_Communications Services Strategic Plan_092503.doc Wit OCSD Communications Services Strategic Plan Appendix A B. Survey Research An extensive telephone survey typically follows the focus groups. Telephone surveys test general residents' acceptance of the options and related issues. Survey research provides bow a quantitative evaluation of residents' attitudes. IV. Audiences The most likely audience to be targeted through a public relations plan is the population immediately surrounding the proposed facility. The following are a list of target audiences used to help mold opinion. 1. Public health officials 2. Local elected officials 3. General public, surrounding community, businesses 4. Local media V. Potential Messages • Biosolids are a fact of life; recycling is the responsible thing to do. • Recycling biosolids has been proven as an effective means of recycling waste. Communities around the country have been successfully recycling biosolids for decades. VI. Implementation A. Public Relations Plan 1. Goals (e.g., Communicate with the community potential impacts of a proposed biosolids recycling facility.) 2. Strategies 3. Objectives 4. Messages p., 5. Target Audiences a. General public b. Civic organizations c. Environmental groups 6. Tools a. Collateral development b. Website c. Community meetings/open houses d. Media relations •• e. Direct mail and mailing lists f. Community newsletters g. Speakers bureau h. Advertising campaign, when necessary B. Government Relations 1. Goals (e.g.,Receive as many endorsements as possible from the political community.) 2. County Strategy (Orange County or elsewhere)—Keep County elected officials and their staff updated as to status of proposed project. A—2 of 3 Created 9/15/03 0CSD/GM/C0M130/CB:Ij Revised9/25/03 G:\wp.dta\admin\130\Comm\Comm PlanTY03-04_Communications Services Strategic Plan_092503.doc �.a OCSD Communications Services Strategic Plan Appendix A 3. City, Community or Municipality Strategy—Establish and maintain support OW for proposed facility during planning and construction periods. C. Coalition Building 1. Seek support from groups and individuals. 2. Have supporters speak on your behalf when possible. 3. Focus on health and science experts—they are credible. VII. Evaluation .1 A. Measure success against objectives. B. E-mail/Website Review 1. Number of hits from the website is a good indicator of public information influence. 2. Post surveys on the website. 3. E-mail from the website is a key tool for generating audience feedback. r 4. Evaluate comments. C. Information and Construction Hotlines. 1. Number of calls is also another indicator of public information influence. 2. Maintain call logs from the information line and construction hotlines and monitor regularly. 3. Compile,evaluate and maintain activity reports. D. Feedback/Endorsement Forms 1. Make feedback/endorsement forms available on all collateral material. 2. Leave endorsement forms behind for attendees after presentations. 3. Evaluate comments. E. News Clip Monitoring 1. Monitor,compile and maintain news stories, letters to the editors, editorials alai and opinion editorials. 2. Conduct a bi-monthly media analysis. 3. Disseminate positive news clips to elected officials, opinion leaders and supporters. A—3 of 3 Created 9/15/03 `r OCSD/GM/COM130/CB:Ij Revised 9/25/03 G:\wp.dta\admin\130\Comm\Comm Plan\FY03-04 Communications Services Strategic Plan_092503.doe L L �I L L V L L L ORANGE COUNTY SANITATION DISTRICT L� Communications Services Division (714) 962-2411 www.ocsd.com u Mailing Address: j P.O. Box 8127 Fountain Valley, California 92728-8127 i Street Address: U 10844 Ellis Avenue Fountain Valley, California 92708-7018 OCSD 10/03 L