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Home My WebLink About2003-04-02 " ORANGE COUNTY SANITATION DISTRICT April 1, 2003 " NOTICE OF SPECIAL MEETING OF THE BOARD OF DIRECTORS 17141962-2412411 to.: IN CONJUNCTION WITH THE (7141962-0356 ,„y„o.d,,om OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES ,nailing address: COMMITTEE P.O. Ed.8127 Fountain Valley,CA 92728-8127 stir..,add..: BOARD OF DIRECTORS 10844 Ellis Avenue ORANGE COUNTY SANITATION DISTRICT Fountain Valley.CA 92708-7018 WEDNESDAY, April 2, 2003 — 5:00 P.M. Mambam, Agantla. Cities DISTRICT'S ADMINISTRATIVE OFFICES Anaheim 10844 Ellis Avenue Br.. Fountain Valley, California 92708 Buena Perk Cypress Fountain Vdl y A Special Meeting of the Board of Directors, in conjunction with the Operations, Fullerton GeNan Orova Maintenance and Technical Services Committee of the Orange County Sanitation Huntington Beath District will be held at the above location, time and date. Irvine La Hebre Le Palms Los Alamitos Newport Beach q Orange Z7Z Placentia Santa Ana BoW Secre y seal Beech Stanton Tustin Ville Perk Verb.Linda Ctanty of Bnn.. Stolen, Bla.let. Coats Mae. Midway City Water Olat.lot. Irvine Ranch To maintain warlCaless leadership in wastewater and water resource management. •"� ROLL CALL BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT MEETING DATE: TIME: (SIMONIAN) ....................ANDERSON.................... — (WILSON) ........................ BANKHEAD................... y — (MILLER).......................... BRADY ........................�� — — — (YOST) ............................ CAMPBELL ................... (AMBRIZ).......................... CAVECCHE................... �/ — (GARCIA) ......................... CHRISTY..................... �L — (CRANDALL).................... COLLINS ...................... v — (BOARDMAN) ................. COOK, DEBBIE.............. — (SHAWVER) .................... DONAHUE....................._/ — — (WILSON)........................ DUVALL...................... — (UNDERHILL)................... ECKENRODE................. �/ — (SCHAFER)...................... FERRYMAN.................... — (POE)................................ JEMPSA...................... v — (DAVERT)......................... KAWASHIMA............... (SHEA)............................. KROM........................ (BROADWATER)............. LEYES.......................... � — (DOW).............................. MARSHALL.................. ✓ — (HERNANDEZ)................. MC CRACKEN............... ✓ — (FRESCHI) ....................... MC GOWAN ................. — (BEAUMAN)..................... MOORE........................ . — (EPPERSON)................... NEUGEBAUER.............. / — — — (KEENAN)........................ PIERCY........................ ✓ — — (WEBB) ............................ RIDGEWAY................... — (SMITH, CHUCK)............. SILVA........................... C✓ — — — (HERMAN)........................WALKER......................... — — STAFF: Anderson G� ✓a /,. WQ�i« Beekman ✓ J�'�"" Ghirelli ✓ �`^`�°�` Kyle ✓ Ludwin Mathews Miles Ooten Tomko Streed OTHERS: Woodruff %Iy� Nixon 02Y26/03 G•Wp.dWadmintBSt01RECTORQ!rectom Roll Call.Uoe SUGN-IN SHEET ORANGE COUNTY SANITATION DISTRICT qz/� ,� BOARD MEETING NAME ORGANIZATION/FIRM leaseprint) leaseprint) `___ f}ND H:\WP.OTA\ADMIN\BSW0RMS\SIGN-IN FORM.DOC ,r. AGENDA REGULAR MEETING OF THE OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE ORANGE COUNTY SANITATION DISTRICT Wednesday, April 2, 2003 at 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.oGsd.com In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the Office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or that there is a need to take immediate action which need came to the attention of the Committee subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. All current agendas and meeting minutes are also available via Orange County Sanitation District's Internet site located at www.orsd.com . Upon entering the District's web site,please navigate to the Board of Directors section. Estimated times listed on the agenda includes staff presentations, discussion and questions. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM IF NECESSARY (3) PUBLIC COMMENTS All persons wishing to address the Operations, Maintenance and Technical Services Committee on spedrfic agenda items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). OMTS 04/02/03 ;. Page 2 (4) REPORT OF COMMITTEE CHAIR (5) REPORT OF GENERAL MANAGER (6) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: . .... ............... ................................ .... ...............-....-....................................................................----...-..................................._..............................-............................_ All matters placed on the consent calendar are considered as not requiring discussion or further explanation,and :unless any particular item is requested to be removed from the consent calendar by a Director or staff member, :there will be no separate discussion of these items. All items on the consent calendar will be enacted by one :action approving all motions,and casting a unanimous ballot for resolutions included on the consent calendar. All :items removed from the consent calendar shall be considered in the regular order of business. :The Chair will determine if any items are to be deleted from the consent calendar. ...............................................................................................-..............................---........................_..................................................-.................-............................................. .._ a. Approve minutes of the March 5, 2003 Operations, Maintenance and Technical Services Committee meeting. b. OMTS03-14 Receive and file Technical Services Monthly Report, which focuses on regulatory, biosolids and performance measures for the Technical Services Department. C. OMTS03-15 Receive and file Operations & Maintenance Monthly Report, which focuses on compliance,financial data and performance measures for Operations and Maintenance Department. d. OMTS03-16 Receive and file Information Technology Quarterly Report, which focuses on current performance trends and key technology business applications. END OF CONSENT CALENDAR Consideration of items deleted from Consent Calendar, if any. 2 r OMTS 04/02/03 Page 3 (7) ACTION ITEMS a. OMTS03-17 Recommend to the Board of Directors to receive and file the following reports in connection with the Summer 2001 Huntington Beach Shoreline Contamination Investigation, Phase III study: 1) Huntington Beach Shoreline Contamination Investigation, Phase III: Coastal Circulation and Transport Patterns: The Likelihood of OCSD's Plume Impacting the Huntington Beach Shoreline Executive Summary, prepared by US Geological Survey, dated March 2G03; 2) Huntington Beach Shoreline Contamination Investigation, Phase III — Peer Review Panel Summary Report prepared by University of Southern California Sea Grant Program and University of California, Santa Barbara Marine Institute, dated March 2003; and, 3) Receive and file Marine Monitoring Annual Report for 2002 prepared by Orange County Sanitation District. (George Robertson, Bob Cotten -20 minutes) b. OMTS03-18 1) Authorize a budget amendment in the amount of$16,555,000 for Advanced Asset Management Improvement Program,Job No. SP-68-2, for development and implementation over a four year period; and 2) Award a sole source consulting services agreement to Parsons Infrastructure and Technology Group, Inc. for professional consulting and implementation services for Phase 2 and Phase 3, Asset Management Improvement Program, Job No. SP-68,for a two-year period, for an amount not to exceed $7,279,124, with option to renew for an additional two-year period for an amount not to exceed $5,683,479 upon board approval. (Doug Stewart—60 minutes) (8) INFORMATIONAL ITEMS a. OMTS03-19 Waste Discharge Requirements and OCSD's current collaborative efforts in Sewer System Management Issues (Nick Arhontes—15 minutes) (9) REPORT OF DIRECTOR OF INFORMATION TECHNOLOGY (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES 3 1 OMITS 04/02/03 Page 4 (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (14) FUTURE MEETING DATES The next Operations, Maintenance and Technical Services (OMTS) Committee Meeting is scheduled for May 7, 2003, at 5:00 p.m. (15) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the ,Committee, the Chair may convene the Committee in closed session to consider matters of pending real !estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8,54956.9,54957 or 54957.6,as noted. iReporm relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) ;employee actions or negotiations with employee representatives; or which are exempt from public !disclosure under the California Public Records Act, may be reviewed by the Committee during a permitted !closed session and are not available for public inspection. At such time as the Committee takes final actions oq anyof these,subjects!,lhe,minutes will reflect ell requiretl,disclosures.o(information, j .............. .. . . . . A. Convene in closed session. B. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. (16) ADJOURNMENT .......................................................................................................-.............-.........-.................................................................................-, Notice To Committee Members: For any questions on the agenda or to place any items on the agenda,Committee members should contact the ;Committee Chair or Secretary ten days in advance of the Committee meeting. ! .Committee Chair. Jim Ferryman (714)B50-1220 !Committee Secretary: Penny Kyle (714)593-7130 pkyle®ocsd.com General Manager Blake Anderson (714)593-7110 bandemon®ocsd.com Director of Technical Services Bob Ghirelli (714)593-7400 rghirelli®ocsd.com 'Director of Operations& Maintenance Bob Ooten (714)593-7020 rooten®ocsd.com Director of Information i..Technolo9y......................................................Patrick.Miles ........(714)593-7280 pmiles®ocsd;corn........................................... ........-. ....... In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary's office at(714) 593-7130 at least 48 hours prior to the meeting to allow the District to make reasonable arrangements to ensure accessibility to this meeting. G:\wp.dtakagenda\OMTS\20OMW3\03.040203 GUTS Agenda.doc 4 OMTS Committee Meeting Page 1 of 1 Kyle, Penny From: Yoost, Paula Sent: Tuesday,April 01, 2003 2:31 PM To: Kyle, Penny Subject: OMTS Committee Meeting Penny, I've just spoken with Tom Woodruff concerning tomorrow nights OMTS Committee Meeting, wherein the Board of Directors have been invited to attend, as well. We will need to prepare and post a Notice of Meeting, the heading of which should read: "Special Meeting of the Board of Directors In Conjunction with the Operations, Maintenance and Technical Services Committee, Orange County Sanitation District, Etc. . . . A Special Meeting of the Board of Directors, in conjunction with the Operations, Maintenance and Technical Services Committee of the Orange County Sanitation District, will be held at the above location, date, and time." Attach the OMTS Agenda. We should send out to those individuals or entities requesting a copy of the Agenda. Paula Paula J. Yoost Woodruff, Spradlin & Smart (714) 564-2633 mailto:p4y.@wss-law.com CONFIDENTIALITY NOTICE —This e-mail transmission, and any documents, files or previous e-mail messages attached to it may contain information that is confidential or legally privileged. If you are not the intended recipient, or a person responsible for delivering it to the intended recipient, you are hereby notified that you must not read this transmission and that any disclosure, copying, printing, distribution or use of any of the information contained in or attached to this transmission is STRICTLY PROHIBITED. If you have received this transmission in error, please immediately notify the sender by telephone at(714) 564-2633 or return e-mail and delete the original transmission and its attachments without reading or saving in any manner. Thank you. 4/1/2003 a 2r Al)-aAZA MEMORANDUM DEPARTMENT OF PUBLIC WORKS SERVICE WITH PRIDE DATE: April 23, 2003 TO: Patsy Marshall, City Councilwoman Shalice Reynoso, City Clerk FROM: Jim Biery, Director of Public Works SUBJECT: OCSD—,Asset Management, Item No. 12(d) I have reviewed the OCSD, Item No. 12(d) scheduled for your review on April 23, 2003. As we discussed, I have the following concerns: • The driving force for asset management in the public sector has been GASB 34. This is a requirement unique to the United States, but is not mentioned in the proposed work. • The Study, if implemented, should be fully compliant with all aspects of GASB 34 which is not something a firm from Australia would likely have experience implementing. • The staff report implies that the proposed team has not implemented advanced asset management in this country. This is not something we should want to pursue. • Question: "Why would we want to pay them to learn about US technologies and implementation of GASB 347" • The report states that currently no US based consultant has fully implemented a whole agency advanced asset management program. This would lead the reader to believe that none exists in this country, which is not accurate. For instance, the Army Corps. of Engineers has an advanced asset management program. There are US and Canada vendors that offer advanced asset management systems. • It also appears that Parsons and GHD are teaming up for this project with minimal prior team experience. Let someone else be their guinea pig and benefit from their costly Teaming curves. You don't have to go to Australia to find these answers. • The report indicates that there are real concrete examples of cost savings, but they are all based in Australia. Why do we assume our systems and technologies are on a par with Australia? In general, US technologies and systems are world leaders. • Conclusion: Deny staff recommendation. JB:pk 1