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1997-10-22
UCOUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA October 15, 1997 NOTICE OF MEETING phone: (7141962- 411 JOINT BOARDS OF DIRECTORS wading address: COUNTY SANITATION DISTRICTS RC.Bat Blal NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 � CA 99272e 127 OF ORANGE COUNTY, CALIFORNIA etreec address: 10e44 ails Avenue WEDNESDAY, OCTOBER 22, 1997 - 7:30 P.M. Pawl'Valley.CA 9a7p 7018 DISTRICTS' ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, Califomia 92708 Member Agendas The Regular Meeting of the Joint Boards of Directors of County Sanitation • Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, will Cites be held at the above location, time and date. Anaheim Brea Buena Park Cypress Faun Fu valley Fallerten Hunungten Bane B .5 etary La Habra La Palma Las Ale hove AlawPart Beach Orranngege Tentatively - Scheduled Upcoming Meetings Placentia Sente Are seal Beach STEERING COMMITTEE - Wednesday, October 22, 1997 at 5:30 p.m. Stanton Tusun Ville Park AD HOC COMMITTEE RE: Yorbe Linda STRATEGIC PLAN - Thursday, October 23, 1997 at 5:30 p.m. County of Orange BOARD WORKSHOP - Saturday, November 1, 1997 at 9:00 a.m. Sanitary oisu;ma OPERATIONS, MAINTENANCE AND Cos. Mesa TECHNICAL SERVICES COMMITTEE - Wednesday, November 5, 1997 at 5:30 p.m. Garden Grave Mldway cu, PLANNING, DESIGN AND Water Districts CONSTRUCTION COMMITTEE - Thursday, November 6, 1997 at 5:30 a.m. Irvine Ranch FINANCE, ADMINISTRATION, AND HUMAN RESOURCES COMMITTEE - Wednesday, November 12. 1997 at 5:30 p.m. PLANNING ADVISORY COMMITTEE - Thursday, November 13, 1997 at 9:00 a.m. STEERING COMMITTEE - Wednesday, November 19, 1997 at 5:30 p.m. A Public Wastewater and Environmental Management Agency 0ammlved Lo professing the Environment Since 1954 JOINT BOARD MEETING DATES Month Joint Board Meeting November November 19, 1997 December December 17, 1997 January January 28, 1998 February February 28, 1998 March March 25, 1998 April April22, 1998 May May 27, 1998 June June 24, 1998 July July 29, 1998 August August 26, 1998 September September 23, 1998 October October 28, 1998 November November 18, 1998 AGENDA BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3,5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY CALIFORNIA DISTRICTS'ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING OCTOBER 22, 1997—7:30 P.M. In accordance with the requirements of California Government Code Section 649542, this agenda has. been posted in the main lobby of the Districts' Administrative Offices not less than 72 hours prior to the ':. meeting date and time above. All written materials relating to each agenda Item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Boards for discussion ';, and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item, or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. 1. Pledge of Allegiance and Invocation 2. Roll Call 3. DISTRICTS 2 & 3 Consideration of motion to receive and file minute excerpt from the City of Garden Grove re election of mayor and appointment of alternate Director, as follows: ('Mayor) District Active Director Alternate Director 2 Bruce Broadwater` Mark Leyes 3 Mark Leyes Bruce Broadwater• 4. Appointment of Chair pro tem, if necessary 5. Public Comments:All persons wishing to address the Boards on specific agenda Items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Boards of Directors except as authorized by Section 549542(b). r 10/22/97 Page 2 of 6 6. The Joint Chair, General Manager and General Counsel present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. a. Report of Joint Chair, consideration of Resolutions or commendations, presentations and awards b. Report of General Manager C. Report of General Counsel 7. EACH DISTRICT If no corrections or amendments are made, the following minutes will be deemed approved as mailed and be so ordered by the Chair. District 1 Se tember 24 1994 District September 24 1994 District Se tember24 1994 District September 24, 1994 District September 24 1994 District September 24 1994 District 11 September 24, 1994 District 13 September 24 1994 District 14 September 24, 1994 8. Ratifying payment of claims of the joint and individual Districts, by roll call vote, as follows: (Each Director shall be called only once and that vote will be regarded as the same for each District represented unless a Director expresses a desire to vote differently for any District.) ALL DISTRICTS O8/21/97 09/03/97 Joint Operating Fund $1,539,330.60 $1.711,246.00 Capital Outlay Revolving fund 103,004.10 2,981,147.91 Self-Funded Insurance Funds 6.567,93 48,579.42 District No. 1 0.00 0.00 District No. 2 0.00 39,456.27 District No. 3 331,197.98 950.00 District No. 5 0.00 0.00 District No. 6 0.00 0.00 District No. 7 0.00 4,727.48 District No. 11 0.00 27,435.44 District No. 13 0.00 0.00 District No. 14 0.00 0.00 TOTALS $1,980,100.61 14.813.542 52 10/22/97 Page 3 of 6 CONSENT CALENDAR (ITEM NO. 9) All matters placed on the Consent Calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the Consent Calendar by a Director, staff member or member of the public in attendance, there will be no separate discussion of these items. All Items on the Consent Calendar wlll be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the Consent Calendar shall be considered in the regular order of business. Members of the public who wish to remove an item from the Consent Calendar shall, upon recognition by the Chair, state their name, address and designate by number the item to be removed from the Consent Calendar, The Chair will determine if any items are to be deleted from the Consent Calendar. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: ALL DISTRICTS 9. Receive and file Summons and Complaint for Breach of Contract, David Ellstrom v. County Sanitation Districts of Orange County, Orange County Superior Court Case No. 778093, relative to alleged violation of public policy, breach of contract, defamation and invasion of privacy as a result of Mr. Ellstrom's termination as an employee; and authorize the Districts' General Counsel to appear and defend the interests of the Districts. END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. 10/22/97 Page 4 of 6 NON-CONSENT CALENDAR 11. a. Verbal report by Chair of Steering Committee re October 22,1997 meeting. b. DRAFT STEERING COMMITTEE MINUTES— NO ACTION REQUIRED (Information only): The Chair will order the draft Steering Committee Minutes for the meeting held on September 24, 1997 to be filed. C. Approve Professional Services Agreement with ADS Environmental Services, Inc. for trunk sewer Flow monitoring for Job No. J40-1, Management of Peak Hydraulic Discharge, Job No.J40-1, in an amount not to exceed $359,780.00; and increase the total budget authorization for Job No. J40.1 by$410,000.00 for a total budgeted amount of$2,528,000.00. 12. a. Verbal report by Chair of Operations, Maintenance and Technical Services Committee re October 1, 1997 meeting. b. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MINUTES— NO ACTION REQUIRED (Information only): The Chair will order the draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on October 1, 1997 to be filed. 13. a. Verbal report by Chair of Planning, Design and Construction Committee re October 2, 1997 meeting. b. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES—NO ACTION REQUIRED(Information only): The Chair will order the draft Planning, Design and Construction Committee Minutes for the meeting held on October 2, 1997 to be filed. C. Approve plans and specifications for Fire Alarm and Security System Upgrades, Job No. J-57, on file at the offices of the Board Secretary; authorize the General Manager to set November 18, 1997 at 11:00 a.m. for bid opening; and authorize the Board Secretary to publish the Notice Inviting bids. d. Approve Addendum No. 1 to the Professional Services Agreement with Carollo Engineers, Inc. for Outfall Inspection and Minor Repairs, Job No. J-39, in the amount of$38,310.00 for a total amount not to exceed $471,570. 10/22/97 Page 5 of 6 14. a. Verbal report by Chair of Finance, Administration and Human Resources Committee re October 8, 1997 meeting. b. DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES—NO ACTION REQUIRED (Information only): The Chair will order the draft Finance, Administration and Human Resources Committee Minutes for the meeting held on October 8, 1997 to be filed. C. Receive and file Treasurer's Report for the month of September 1997. d. Adopt Resolution No. 97-36, approving and implementing the Human Resources Policies and Procedures Manual 15. ALL DISTRICTS -------------- CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Boards, the Chair may convene the Boards in Dosed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8. 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential Iitigation; (c) employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Boards during a permitted closed session and are not available for public inspection. At such time as the Boards take final actions on any of these subjects, the minutes will reflect all required disclosures of information. a. Convene in closed session, W necessary 1. Confer with General Counsel re status to litigation, Larry and Donna Anderson v. County Sanitation DisMcts of Orange County, Orange County SuDenor Court Case No. 773598 (Government Code Section 54956.9(a)). 2. Confer with General Counsel re status to litigation, David Ellstrom v. County Sanitation Districts of Orange County, Orange County Superior Court Case No. 778093 (Government Code Section 54956.9(a)). b. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session 10/22/97 Page 6 of 6 16, Matters which a Director would like staff to report on at a subsequent meeting 17. Matters which a Director may wish to place on a future agenda for action and staff report 18. Other business and communications or supplemental agenda items, if any 19. Adjournments NOTICE TO DIRECTORS: To place items on the agenda for the Regular Meeting of the Joint Boards, Directors shall submit items to the Board Secretary no later than the close of business 14 days preceding the Joint Board meeting. The Board Secretary shall indude on the agenda all items submitted by Directors, the General Manager and General Counsel and all formal communications. Board Secretary: Penny Kyle (714) 962-2411, ext. 2026 H:\wp.dta\admin\BS W G97\102297.agenda.doc STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda forr1 the Regular Board Meeting of Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 held on // dot 190 2 was duly posted for public inspection in the main lobby of the Districts' offices on &ei� /.�— , 1e'. y IN WITNESS WHEREOF, I have hereunto set my hand this/S day of Penny Kyle, a el of each of the Boards of DirectoWof County Sanitation Districts Nos. 1, 2, 3, S. 6, 7, 11, 13 & 14 of Orange County, California S Wo.077A IEEETINO DATE: OOtobeF 22, 1997 TIME: 7:30 P.M. DISTRICTS: 1.2.3.E.8.7.11.13 and 14 DISTINCT 1 / JOINT BOARDS ILUTLI..............................MC GUIGAN................... ✓ IHOLMBERGI.....................ANDERSON...IPERRY .................� JDOONTSCHAFERI.............FBIRYMAN ...................4, (FORSYTHE)......................BROWN..........................� ICOONT...........................MURPHY........................ WONESI............................CARROLL....................... _ SOTTSI............................SALTARE W.................... IPETRI KIM.........................CO W NS........................ 7 ISTEINDII.........................SPTfLER.........................— _ INOYESRHOMSONI...........OEBAY........................ ... NEW...............................DINES........................... _ DISTRICT 2 / (NARMANI...... ............_..........OETTLOFF................... flTZ ... IMAEWERHD..............ECKMRODE................... 1DOTSONI.................... DONAHUE...................... ICOONTD.........................MURPHY ............ ISIMONOFFI......................DUNLAP...................... ... ROLMBERGI.....................ANDERSON.................... V IMAERTZWEILERI...............KKENRODE................ ... IPETRIKINI.........................COLLINS................._..... 1PERRYISCHAFERI............_FERRYMAN.................... IBEW...............................DENO........................... IBROADWATERI..................EYES......... ................... ISIMONOFFI......................OUNIAP......................... IMAULLERI........................MARSHAL..................... DX1Ba00WRiGf.................EYES............................ MUTZI...............................MC GLAEAN................... — (LUTZI..............................MCGUIOAN................... GVALKEM..........................MINOR BRADFORD......... — IBANKHEADI......._............NORBY.......................... lcoomrin..........................MURPHY........................ ISTEINERI.........................SPTRFA......................... IBANKHEADI.....................NORBY........................... ISCHWINGI.......................WEDM......................... (OMAYI............................NOYES.......................... —_ (DALY)..............................ZEMM...........................-yam (EVANS)............................RICE............................... — �K (POTTS)............................SALTARELU................... DISTRICT IWEDAAI..........................SCHWIND....................... _ IEVANSI............................RICE .................... 1HAMMONDI......................SHIA............................. IWALKERI.........................MREfl BRIADFOIID.......... Y STEWERI...........................SRTZER......................... IHOWBERGI.....................ANDERSON (SPITZERI..........................MINER........................ (FORSYTHE)......................BROWN..... IHARMAM.........................SULLIVAN...................... �yr WONES)............................CARROLL....................... IMILLERI...........................MAN............................ _ IPETRIKINI........................COLLDIS........................ IJEMPSAI..........................SAM.........._......_...... (DOTSON)........................DONAHUE...................... ISCHWWGI........................WEDAA...........4.............. ISIMONOFFI......................DUNLAP......................... K ALYI..............................ZEMEL........................... IBROADWATERI..............LEYES............4............... — (MAULLER)...4.................4.MARSHALL....................� STAFF fLUTZI................_............MCGUIGAN....I...............�• _ MNKH ISTEINV ADI.....................SFMMt......................... ISTEINEgI.........................SPTRER......................... AN DERSON..........._.......... IHARMANI.........................SULLWAN...................... HODGE$,........................... UEMPSAI.........................SAVIA.............4............ � ItYtE....A.'C.C4.�1.I .......... IDALYI..............................ZEMEL...............4.......... UNDER...................... LU D W IN................_..........� DISTRICT S MCINWRE.. ...... ...... INOYESI............................DESAY...........................J OB#IR........MIK......_...� IDMYI...........................NOYES.............. ............. ✓ PETERMAN............_.......... STREEM............................� ISPIRERI............_...........STERNER....................... ✓ DISTRICT 8 WHEATLEY........................� IPERRYASCHAPER).............PERRYMAN....................�v ............ .. ISRTZERI..........................STEINER......4................ V ....... ITHOMSONI......................DEBAY........................... � ........ �: .��.............� ........................_.............. _ ........................................ DISTRICT 7 IPOTTSI............................SUULTAREUU................... OTHERS IHAMMONDI.....................SHEA.............................� / (THOMSON)......................DEBAY............................. WOODRUFF..........._.......... ✓ IPERRYSCHAFERI.............FERRYMAN.................... ANDRUS.........................._ ILUTZI.....4........................MCGRGAN.................... KNOPF........ ..................... ICOONTZI........................MURPHY......................._ LEE..................................._ (SPITZER).........................MINER....................... LINDSTROM......................_ NIXON............................... DISTRICT 11 SHAW............................... (HARMAN)........._..._........OETTLOFF...................... STONE.............................. — MAILMAN).......................ISTEINERI.........................SFMEER......................... DISTRICT 13 / f ONOFfl.....................OUMAP..................... (WE (WEOM 4 ......1.......... .........SCXWING.....4................ RPIT2ERI..........................STBNER....................... (CDC .. lV/ O.......... ............MRPHV.........4 _........... (.MON 4 � DISTRICT 14 / IHAMMONDI....................SHEA............................. V IPOTTSI...........................SALTARELLI...................� _ ICOONTZI.........................MURRIY........................ (SPITZER)..........................STDNER........................� (MRLERI...........................SWAN........................... H:\wp.dtR\6tlmtn\BS\DIRECTOR\OL102 06/24197 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA v October 15, 1997 g n,al ss22411At, mrffine andre..: To the Chairman and Members co.Bo,B12] of the Joint Boards of Directors Fountain Valley,CA 9272MI27 Subject: Board Letter wax a: 1004a BIes 5 Avon Aeenue Fountain92w�'CA The following are items that you may find interesting. If you need additional 92�as-�me 9 Y Y 9 information on any of the items, please call me. New Air Quality Standards Could Cost the Districts Millions in New Capital and Member Operating Costs Aganoae 0 As outlined in the October 6, 1997 memoranda from Ed Torres, Manager, Air Quality cwaa and Special Projects Division, the recently adopted EPA standards for ambient air ,NBhQ1T quality could have significant cost impacts on the Districts. The good news is that the area enactment of the standards by the South Coast Air Quality Management District is Seem Park five years away. The bad news is that once enacted and enforced, we could be ate Lypreey struggling with near) unattainable standards. Fountain Valley 99 9 Y Fullerton Hantingtun Beach Staff is working diligently on the issues related to these new standards, as outlined in frvine La Habra Ed's memo. The obvious question is what help do we need from the Orange County Le Patina Division of the League of California Cities, Orange County COG, and the Sanitation Lee Alamitos Districts' directors? Frankly, we are not sure et. These new standards impact far Nea'PortOrange more of Orange County than just the Sanitation Districts. For this reason, we Placentia anticipate that the Orange County community of government and non-government Same Ann entities will eventual) develop a game Ian. Sanitation Districts' staff will be involved SealeeAnn Y P 9 P Stanton at every step along the way. Staff will keep the Board up to speed on changes as T15Pn they develop. Va.Park ,hrba Linda SCAP Monthly Update county of grange Two of our employees. Mike Moore and Layne Baroldi, have been recognized by sanaary oieu;ate SCAP in their Monthly Update dated October 1997 for their efforts on amending Coate Meas Title 22 Waste Classification regulations. Bertlen Gvva Midway city EPA Releases Index of Watershed Indicators water o+avixe On October 2, 1997, EPA released its Index of Watershed Indicators (IWI), a Irvine Ranch comprehensive assessment of 2,111 watersheds nationwide. The study identifies 16% of our nation's watersheds as having "good"water quality, 36% as having "moderate"water quality, and 21% are said to be "serious"jeopardy. Information on specific watersheds can be found on the EPA web site at: hffp.lAvww.epa.gov/- surbiwi. The Association of Metropolitan Sewerage Agencies (AMSA) plans to conduct a formal data review of IWI later this month. The Santa Ana River watershed is ranked "moderate" because of"exceedances in pollutants including copper, chromium, nickel, zinc, and conventional pollutants." A Public Wastewater and Environmental Management Agency Committed to Protecting the Environment Since 1954 hp f Members of the Boards of Directors October 15, 1997 Page 2 Update on EPA Permit Application As of 5:40 p.m., October 14, the courtesy draft of the NPDES Permit from EPA was not received. It is close, but not here yet. I have discussed schedule concerns with both EPA and the Regional Board. A 30-day notice for a December 5 workshop is driving the public release date of November 5. At this point, meeting the public release date gives us very little time to review the courtesy draft, particularly if we plan a meeting with EPA and the Regional Board to review the issues. Such a meeting would have to take place at least a week ahead of November 5 (so that changes could be incorporated into the final draft). The only date that works for EPA is October 27. Assuming we get it October 14, that leaves us with about 1-1/2 weeks to review the draft, with the EMT Retreat and WEFTEC occurring during that time. A second issue is that the schedule as planned puts the major opportunity for public review over the Christmas holidays. The Regional Board representative agreed that all of this looked difficult and will be discussed with the Regional Board Director. A delay puts the hearing back to the Regional Board's March meeting, which is presently scheduled for March 6, 1998. The Regional Board will not adopt the dates until their December meeting. We will update you on the status of the permit at the Board Meeting. Business Cards for Directors The Communications Department is producing business cards for those Directors that want them. The cards will include the Districts' address, telephone and fax numbers, as well as the Board members designated daytime telephone number and the city or agency represented. For easy reference, significant Districts' facts and figures will be printed on the back, i.e. the amount of wastewater treated daily, the number of residents served, the size of our service area, etc. Communications is also preparing wallet-size information cards that will only state significant Districts' facts and figures. These cards are in production and will be available next month. Please contact Michelle Tuchman at 714/962-2411, extension 2050, to order personalized business cards. The Vault is now Fireproofedl When the vault behind the Board Secretary's Office was constructed, fire-rated walls, doors, and ceiling components were installed. The air vents, however, were not fireproof. This work was completed the first week of October at a cost of less than $3,000. Now, all appropriate materials have a 1 — 1 1/2 hour fire rating. Members of the Boards of Directors October 15, 1997 Page 3 Presentation to the Surfriders On November 6, at 7 p.m., we will be hosting the monthly meeting of the Huntington Beach/Long Beach Surfriders Foundation. The presentation will be similar to that presented at the October Regional Water Quality Control Board on ocean monitoring and results. There will also be a discussion on the draft permit, which will undoubted interest them greatly. Governor Signs Legislation that Impacts the Districts Governor Wilson has recently signed into law several important bills affecting beaches and water quality. AS 411, "Beach Sanitation: Posting,"expands the role and authority of local health officers in testing water quality and posting of beaches which serve more than 50,000 people annually. The new legislation requires local health officers to close a beach which has been contaminated by untreated wastewater(e.g., from a sewer spill) until tests show that the contamination is gone. Local health officers are also required to post signs at beaches and maintain a hot line with notification of health hazards, a more aggressive notification program than that presently maintained by Parks and Recreation. The Districts are required by our Ocean Discharge Permit to do surfzone monitoring at all North County beaches now. The data from this testing will likely be used by the Orange County Heath Care Agency to fulfill the functions required by this new legislation. A second bill, AS 459, "Sanitary Control of Shellfish," creates a pilot program to monitor and report on bacterial contamination in shellfish in 18 sport-harvesting areas. Huntington Beach is one of the areas for the pilot program, although it is unclear if the program applies only to the near-shore area. Our Ocean Discharge Permit includes a requirement that our discharge not affect shellfishing in the near-shore, a requirement that we consistently meet. The pilot monitoring and posting program was proposed to see if it can be expanded statewide, which would be very cost, and has a sunset date of January 1, 2004. Assembly Bill (AB) 11 (Water Pollution) began as an attack on the "permit as a shield" provision provided in the Clean Water Act. Generally, this provision protects dischargers from enforcement actions when their discharges comply with permit effluent limits. Through the support of CASA, this bill was amended to its final form. Under the newly signed bill a discharger's permit will not act as a shield from enforcement if the discharge violations are repeated or intentional. Property Tax Bills The County Tax Collector has mailed the 1997-98 Consolidated Property Tax Bills to all property owners. Each District's annual sewer service user fee is shown as a separate line item on the tax bill in accordance with Board direction. Also shown is our telephone number for those who have questions. During the first three weeks of the mailing process, we answered approximately 300 inquiries. Questions included: q,. Members of the Boards of Directors October 15, 1997 Page 4 "I've never seen this fee before; what is it for?", "I pay for trash collection each month; why do I pay twice?", Why did the fee go up and why didn't I get to vote?", and "Haven't you guys ever heard of Prop. 2187'. All of these questions and more were answered patiently. The numbers of calls increased somewhat over last year and are now tailing off. A few callers requested copies of documentation and the name of their representative on the Boards. Connection Fee Review The Cities and Sanitary Districts within the District collect capital facilities connection fees for each District. During the budget process, some Directors suggested that the Districts' independent financial auditors review the procedures for collection and remittance of these fees with our member agencies. Moreland &Associates has agreed to do a review of the 1996-97 connection fee process. This review will include sampling the building permits issued and the connection fees assessed, collected, and remitted. The District agreements provide incentives for the member agencies to collect fees on our behalf, but do not hold them responsible for any under-collections. If fees are not collected, the Districts must pursue collection directly from the property owner. This review was discussed with the City Manager and/or other staff who attended our September meeting, and was included in a follow-up letter to those who attended, as well as those who did not. A more detailed introductory letter will be sent to the Finance Directors in November alerting them that the review is expected to begin in December. Odor Complaints In the 1980s, the Boards of Directors adopted a policy to minimize the impact of odor on the surrounding communities. This resulted in capital and operational improvements to the treatment plants for odor control. Since these improvements have been in place, the two plants have consistently reduced the number of odor complaints from more than 100 to less than 5 annual. This summer, however, Plant 1 has experienced an increase in the number of odor complaints. Since June 15 odor complaints have been received with staff attributing 8 directly to the plant. Based on investigations conducted by staff, the dewatering and solids loading facilities appear to be the likely source of most of the complaints. Staff is very concerned about this increase because the problem can easily escalate out of control, resulting in residents contacting the SCAOMD when they smell odors instead of us. Therefore, staff is taking appropriate action to identify and correct any controllable odor sources. Actions being investigated include: • Installation of temporary hydrogen peroxide treatment station at the dewatering building scrubbers • Installing a wind curtain or rolling door at the solids loading station to minimize wind currents carrying odors to neatly residences • Review of the dewatering and solids loading facilities scrubber design and Members of the Boards of Directors October 15, 1997 Page 5 operational procedures and comparing against current operational practices • Evaluating the need to retain an outside consultant to assist staff with field investigations and evaluation of data. Staff has also met or talked with certain residents who have expressed continued concern over the odor problem. This approach shows the residents that we are concerned about odors and enlists their help in trying to identify the source of the odors. Published Articles of Interest Attached are 17 articles of interest in the event you missed them in the local papers. If you would like additional information on any of the above items, please call. AX"/y Donald F. McIntyre General Manager DFM:jt MM NWmnviMDG ARO LTR A%0]M?Cec Enclosures: October 6, 1997 Memorandum on New Federal Ambient Air Quality Standards October 6, 1997 Memorandum on Statewide Portable Equipment Registration SCAP Monthly Update for October 1997 Seventeen published articles v ws. October 6, 1997 MEMORANDUM TO: Don McIntyre General Manager Blake Anderson Chief Operations Officer Bob Ooten Director of Operations and Maintenance Department FROM: Ed Torres P.,7' Manager, Air Quality and Special Projects Division SUBJECT: New Federal Ambient Air Quality Standards The purpose of this memorandum is to inform you that on July 18, 1997, the United States Environmental Protection Agency (EPA) adopted new National Ambient Air Quality Standards (NAAQS) for ozone and particulate matter. The new NAAQS will reduce the current standard for ozone from 0.12 to 0.08 ppm (the California standard is currently 0.09 ppm) and establish new standards for "fine" particulate matter with a diameter less than 2.5 microns (PM2.5). Currently NAAQS exist for only relatively large, "course' particles (PM10). A new PM2.5 monitoring network will be established by EPA and local air pollution control agencies that will focus their measurements in the more densely populated and highly polluted areas of the country. The new standards will be extremely difficult and costly to achieve, especially in such an extreme non-attainment area as the South Coast Air Basin (Basin). The South Coast Air Quality Management District (SCAQMD) estimates that even if all currently existing control measures are successfully implemented the Basin still will remain in non-compliance with the new NAAQS by the year 2010 (the Federal Clean Air Act Don McIntyre Blake Anderson Bob Ooten October 6, 1997 date for compliance with the standards). Therefore, new control measures directed toward reductions of emissions of oxides of nitrogen (NOx) and sulfur (SOx), volatile organic compounds (VOC) and ammonia will likely be developed by SCAQMD. Since It will be difficult for SCAQMD to obtain emissions reduction from cars, trains, planes, and different area sources due to lack of jurisdiction, it is expected that stationary sources, including POTWs may have to bear the burden to achieve additional reductions. For the Districts, compliance with the new standards will likely mean further emission reductions for certain pollutants along with additional monitoring, recordkeeping and reporting requirements. Processes most likely to be the target for reductions are the CGS engines (NOx, VOC, PM2.5) and certain wastewater treatment processes (VOC, ammonia). The cost to achieve further reductions could be in the millions of dollars. One positive bit of news is that SCAQMD is not planning to implement the new requirements until the year 2002 (though facilities may be required to prepare and submit some informational reports in earlier years). Growing opposition from the business community and in the Congress may force EPA to delay the new standards' implementation schedule for up to four years. The Districts staff actively participated in discussions and workshops related to development of the new NAAQS. The comments on behalf of the Districts were submitted to EPA in March of 1997. Staff also prepared comments, which were included in AMSA and CASA written responses to the draft proposed standards. The Districts' staff will be working with SCAQMD staff during implementation of the new standards in order to reduce their impact on the Districts' operations. We will continue our representation on the existing SCAQMD Air Quality Management plan's implementation working group and actively participate in other advisory groups, which SCAQMD is planning to create in order to outreach to the regulated community and get their input during rules development. The Districts' management and the Board will be periodically informed regarding SCAQMD development of new control measures and rules to implement the standards in our Basin. We also believe that when these measures are developed the Districts will need to revise our strategic Plan to incorporate cost-effective approaches to achieving compliance with the new rules and regulations. If you have any questions or need further information please contact Vald Kogan at ex. 3031 or myself at ext. 3030. VK/hh 1Vea0WataZwp dta1 m13410UmganNMQSWa1doc c: E. Hodges D. Ludwin N. Wheatley ,y October 6,1997 MEMORANDUM TO: Bob Ooten Director, Operation and Maintenance Department FROM: Ed Torres P"/' Manager, Air Quality and Special Projects Division SUBJECT: Statewide Portable Equipment Registration The purpose of this memorandum is to inform you that on September 17, 1997 the Office of Administrative Law approved the Regulation to Establish a Statewide Portable Equipment Registration Program (Program) developed by the California Air Resources Board (CARB). Effective immediately CARB is accepting applications for registration under the Statewide Program. Though the current portable equipment registration program with the South Coast Air Quality Management District (SCAQMD) remains in effect, at least until June 30, 1998, it is expected that the Statewide registration will become mandatory for all eligible pieces of equipment. Therefore, as soon as a final version of the Program together with application forms and Guidelines is received, we will begin preparation of the necessary documents. The Districts' staff together with other POTWs specialists worked with the CARB staff over a long rulemaking period to achieve a favorable regulation. Compared to the current SCAQMD registration process the Program has several significant advantages for the Districts. The following key advantages are noted below: 1. Program registration fee for one portable unit is $90 compared to $167 the Districts currently pay to SCAQMD 2. Registration is valid for three years, while SCAQMD requires an annual registration 3. Statewide registered equipment may operate outside the South Coast Air Basin, if necessary. It can be sold or transferred to another person within California without the best available control technology (BACT) determination and substantial paperwork. Bob Ooten Page 2 October 6, 1997 4. CARS requested the Federal EPA to allow equipment registered with the Program to be excluded from a facilities' (including both our plants) Title V operating permit. If CARS is successful this provision will significantly reduce the Districts efforts to achieve compliance as well as monitoring and recordkeeping of the portable equipment included in Title V permit. 5. Almost one half of the Districts' existing portable engines may be out of compliance with SCAQMD rules and regulations in the near future and will have to be retrofitted or replaced. The estimated cost to replace or retrofit these engines will likely exceed $100,000. Registration with the Program may enable the Districts to avoid expending these funds. The adopted regulation represents a document of significant importance for the Districts. It potentially allows the Districts to remove more than 30 pieces of equipment from the current SCAQMD registration with a noticeable financial gain. If you have any questions or wish to receive the additional information, please contact Vlad Kogan at ex. 3031 or myselft at ex. 3030. VK/ET/hh H A.p.dtakom13410*ogaMpohb11 doc c: D. McIntyre ✓ B. Anderson E. Hodges D. Ludwin N. Wheatley AQSP staff SCAPMONTHLY UPDATE SOUTHERN CALIFORNIA ALLIANCE OF PUBUCLY OWNED TREATMENT WORKS October, 1997 O6 POTWs Score Big Biosolids Win in Central Valley - While it may not have the significance that the Battle of Midway had in World War 11, POTWs throughout the state were heartened on September 12 when the judge in the Central Valley General 4ti,1► Waste Discharge Permit lawsuit ruled in our favor on three significant issues: • Agreed to a Statewide EIR for biosolids application . Allowed three years to complete the draft EIR . Allowed those agencies already applying biosolids under the General Permit to continue �nfil the issue is resolved This ruling is significant as it reaffirms the ability of many agencies to continue to Salinity dispose of biosolids in the Central Valley for the near-tern, and sets forth a clear Management Study direction and time-table for resolving long-term disposal issues for the entire state. Economic Impact Analysis Meeting Congratulations are due to all of the biosolids representatives from the many Scheduled -A agencies throughout the state who worked to get their agencies to commit to meeting has been establishing a $450,000 fund to pay for an EIR. scheduled for Monday October 6, SCAP extends its appreciation also to its Biosolids Committee members, 1997 from 9:00 a.m. articular) Co-Chair RayKearney (Cityof Los Angeles), Penn Hill LACSD Mike - Noon at Los P y y g )� y ( )� offices in Los Moore and Layne Baroldi (CSDOC) who journeyed to Sacramento on August 26 to Angeles. Discussion not only commit significant funding for the EIR, but to also meet with Central Valley will center on the Regional Board staff and Cliff Lee, the Attorney General representing the State Water computer model Resources Control Board, to discuss the merits of a statewide EIR. used to determine SCAP Biosolids Representatives Meet with DTSC the economic impacts or highly Working together like a well-oiled machine, Ray Kearney, Penny Hill, Margie Nellor saline water - (LACSD), Mike Moore and Layne Baroldi also met on August 26 with Department of Particularly the Toxic Substances Control representatives to discuss DTSC's proposal to amend Title impacts on POPPIs. 22 Waste Classification regulations. Also present at the meeting, thanks to LACSD, A map detailing was At Rubin -the EPA scientist who led the risk assessment studies conducted prior the location of the to the promulgation of the national 503 Regulations. meeting is available Based on the results of their Risk Assessment (RA), DTSC is proposing to create a from the SCAP office category called "Managed Industrial Waste"and to set limits for constituents that in Which includes some cases are below the detection limit for the pollutant (leading some critics to note details on parking lot that even dirt would be considered a hazardous waste under this proposal). Because tickets that MWD will this proposal, if approved, would stop land application of biosolids, the committee validate MWD's members sought the meeting with DTSC to discuss this impact and the science offices are located at behind the DTSC's study. The focus of the group's discussions was: 1) how the Risk Two California Plaza, Assessment was conducted and, 2)why EPA's 503 Regulations for biosolids disposal 350 South Grand don't include criteria for organic chemicals. Avenue Monthly Update 2 October, 1997 f On the first issue, DTSC is under contract to have the RA peer reviewed by their Science Advisory Board; they hope to conclude this review within 15 months or by December, 1998. On the second issue, Mr. Rubin advised DTSC that EPA evaluated over 200 organic constituents and included 22 in the EPA's Risk Assessment. They determined that there was no significant risk to humans or the environment primarily because they are in such low or non-detectable quantities. Unfortunately, the outcome of this meeting was that DTSC suggested POTW's request variances from this regulation- regardless of the public's perception or the administrative workload this would engender. A workshop to discuss risk scenarios and pathways used in the DTSC's RA is being held on Thursday, October 2 and 3, 1997 in Folsom. Sponsored by the Southern California Coalition for Pollution Prevention, this issue is of concern to many industries throughout the state who generate industrial solid wastes. Several SCAP members will be attending this workshop and reporting back to the committee. Other Biosolids News Kern County-Advisory Committee member Ray Kearney and alternates Penny Hill and Layne Baroldi are anticipating that their first meeting will be held in mid-late November. The Committee will be discussing the details of what is needed for Kern County's Biosolids Ordinance. CWEA Manual of Practice- Reviewers are awaiting a copy of a complete draft of the manual for review. It appears that publication is now anticipated for January, 1998. Biosolids Recyclers of Southern California (BRSC) -At their September 9 Annual Meeting, members took the first step towards modeling the BRSC after the Northwest Biosolids Management Association. The NBMA is respected amongst farmers and academia in the northwest, and has been very effective in funding research into biosolids use and expanding disposal sites. A Reorganization Committee (headed by SCAP Co-Chair Ray Kearney) has met to discuss key issues such as members and dues structure and is working on a proposal to be sent to the general membership explaining the changes and seeking consensus. The BRSC is comprised of POTWs, contractors, consultants, farmers and agriculture advisors. SCAP Testes at California Toxics Rule Hearin Approximately 50 interested parties attended EPA's public hearing on the California Toxics Rule on September 18 in Los Angeles. While POTWs were represented, counties and cities charged with non-point source pollution control were also in attendance. SCAP Associate Lisa Ohlund (presenting testimony prepared by Water Committee Chair Sharon Green), asked EPA to extend or reopen the comment period for an additional 30 days, particularly in view of the release on September 12 of the State Implementation Policy for the CTR. We extended our support for some of the provisions of the CTR including the expression of metals criteria as dissolved, rather than total recoverable and the Preamble discussion that supports the use of interim limits in NPDES permits while Total Maximum Daily Loads and other special studies are being performed. We requested that EPA change some provisions such as adopting separate aquatic life criteria for streams and creeks in and areas that are effluent dependent We also asked that they re-examine the levels used for assessing risk to human health and reinforced our desire that EPA use a watershed management approach to controlling pollutants rather than focusing on point-source controls. While we supported the use of compliance schedules in NPDES permits, we disagreed with the five-year schedule proposed by EPA and supported the ten-year schedule the State is already empowered to use. Monthly Update 3 October, 1997 SCAP strongly objected to the economic impact analysis that was included in the CTR, charging that it underestimates the cost of compliance, as it was based on a very small sampling of POTWs for its data. It also relies on dubious hypotheses, such as the assumption that plant optimization can account for significant toxics reductions. Ing-rh Chang of the City of Los Angeles also testified and echoed concerns regarding the short review period and effluent-dependent stream criteria. He also criticized the economic analysis for understating the cost of compliance with the CTR, noting that for the City's Tillman Treatment Plant alone, the EPA had underestimated the cost of compliance by orders of magnitude. Subsequently, EPA did not agree to extend the comment period, and will be replying to the comments received over the next several months. The Committee will be reporting on State Implementation Policy impacts at its next meeting. Air Committee Member Testifies on CaIARP Program Ray Hargreaves of the Los Angeles County Sanitation Districts testified on behalf of SCAP September 23 before the Office of Emergency Services on the proposed CaIARP regulations. The primary issues addressed in his comments concerned the fact that POTWs are working to have a standardized program to facilitate cost- effective compliance, and recommended that OES establish standardized program review criteria for local administering agencies to follow so that our streamlining efforts are not eliminated during the approval process. SCAP also requested that OES strongly encourage the use of model plans for each industry. The model plans are used as guidance documents and cover frequently used process chemicals; they reduce preparation costs for facilities by the use of standardized forms, checklists,worksheets and language. SCAP also requested that OES develop sensible risk communication strategies and explain their rationale for eliminating an exemption from federal Process Safety Management requirements by including these requirements in the state OSHA standards. Upcoming Meetings Joint CASAITri-TACISCAP Meeting -All Committees -October 9, 1997, 9:00 a.m. - Noon, Countryside Inn and Suites, 325 Bristol Street, Costa Mesa 92626 Non Sequitur... "If Patrick Henry thought that taxation without representation was bad, he should see how bad it is with representation." - Old Farmers Almanac ORANGE COUNTY SANITATION IJ1,j I RICTS n NEWSPAPER CLIPPINGS e�J Name of Paper =0 / Date Subject L4 i,� es )� asysuso o, wna.vu g� a �pptsr _ CONig6� piFg ll'ARk r q "14 RIBA C@aAMgasp Irrl � °wssetsimwn eemew %RyBtI yl4h� w r. Cenpls } FF7. hM O h -u PasIM s .J Oss® qn a Y me1AgYEilaaormstm. Michael Dunbar,general manager of the South Coast Water Dlsfncp shows sign warning Water Plants beach-goers to stay Out of Polluted water flowing out of Aliso Creek into the Oman. Four waste-water treatment plants are locateFoil ted Creek Creekdatershelong dA sa i 3i N .... Creek watershed. A plan to divert Polluted Accidental leaks in P h .. sewagelines.cWed Nnoff from Waallln down a150 CFEIX Flleretlp .. BFACH INLANn unauthorized can came get Creek to in the will - ..,.-earp F discharges, fecal get undenvaymtherew of --.- .. © <- dangerously high fecal The effluen0.afoW brew of "r'Y' motor oil,pesticides,local taeeea °- In imlon mhform levels at the waste water and animal #R pond mouth of Aliso Creek [Bees,has been the cause of 1 ••••5and Fecal coliforen is the bacterium measured to several beach closings.How be^n Indicate presence of the plan will work: - fecal matter in water. i New sand berm creates outfall diversion pond pipe - _ Bacterial Levels 2.Filtered pipe installed -' Testing at few South through creek bottom, s So - 3p County beaches shows connected to existing ,p the number of rotilorm outfall _ a' - '' mgatdSms is well above 3.0ut(all carries waste ,.•. health standards at _ water 1.8 miles offshore _ Also Beach County health standards require levels m not weed 1,000 per 100 `A Cesspool Stew' (ances)ofwaus8.5 awces)of water. Heading,on Sept.18. By MICHAEL GRANBERRY Allen Creek was becoming with lush veg- orf gy f ours srart walru 1 etati and marine life. including steelhead Me. 1[outandasyfith. ACUNA BEACH—From a wooded Folks used to gather'em up and cook'em Main Beech.tagune eD cove near Cook's Comer.At,Creek Ina pan."said Tex Haines,m.founder of the Three hTee gn, 2 meanders mare Ulan 12 miles m the Laguna Beach chapter of the Smfrider Fmn- she Creex(nieum sBu) sea.snaking its way through some of dation one of the come wilve TOM in a the most richly developed and densely popu- protesting the c ar,,amtu,of theueek. scot creek aexn Iatedareasof Southem Callterch, - Now, ABso Creek brims mostly with the e AL one time, its mute was entirely runic weight of urban runoff. serving as the ewe. ,ee.nrw. ���.f, antlruraL capillary that transports motor oil,peticides F �o uwe. s.��r Hut thme, days are gone. Orange County and animal feces from inland Orange County has changed,and so has the creek, to the sea. Yswnavn'.ern..1- 1 Longtime residents talk of an era when Please tie Cll 6&Bs eacLDCON,xl w,.... an .r r CREEK: Pollution Problem Persists Coatlnusd from Bl In response t0 criticism and South Isguns Civic Assn. "When "Just look in your gutter:" said Years of concern, the county, the that happens,there's going to be a David Caretto,general manager of Laguna Beach City Council and the lot less pressure an all these aging. the Aliso Water Management state Water Quality Control Board cles to effect a permanent miu- Agency, which operates a sewage have collectively endorsed a tem- Hon" treatment plant near the creek. porary solution that may take ef- A permanent solution Bus in the "Anything that goes down the fectes early as next summer. hands of the U.S. Army Corps of gutter and into a storm drain— A sand berm will be constructed Engineers, which Is studying the anything from animal droppings to about 500 yards cast of the Align options for a Lasting solution to the fertllzers—will probably end up in (reek Bridge and Pacific Coast pollution of Alice Creek. But the Allan Creek, which then Bows to Highway. The berm will be Ironed study will take five years, at a the ocean." with plastic and designed to mate minimum,and a few critics,such as As a result of Its changing nature a shallow pool from which polluted Harris,remain skeptical about ever the Last two decades,Aliso Creek is water can be pumped through a seemgtheutudy. now the subject of raging envimn- pipeline into an outfall line that "Man-made features have put mental debate in Orange County. will dump it IS miles offshore. the creek out of whack:'said Mark The creek is widely,acknowledged The project is a joint effort by the Williams,planning sector chief for to pose a health hazard, particu- county and the Allan Water Man- the Corps of Engineers. 'It's a larly when It empties out onto agement Agency, which treats long-term problem. There is no lush,sumo Ahso Beach. wastewater from six cities and quick fim" The water's dirty:'Haines said water districts within the ABso with a snarl. 'The county has (reek watershed area The agency lease this Year• the corps re- ignored the problem for years,and already owns the outfaa Pape. leased a draft study that were sick and tired of LL It's The permit fin the berm eppIt" warned of pollution at Aim and nothing but a cesspool stew,full of :They the summer months, nffi- San Jose creeks threatening to kill pigeons and pigeon droppings and clam uY noWg that niche tempo- off aquatic and riparian species, nearly 90-degree water, right at measure would be virtually women water quality and cause up the beach!" useless during the rainy season. to E92 million a year In damage to County health officials acknowl- The permit,however,Is renewable bridges, sewer ones and other edge that the bacterial count at the emually until 20(12. -ulWties. mouth of the creek—which curls - Already,erosion has eaten away Into a warm-water stagnant pond ven m, environmentalists call at creek banks and beds and caused that Bushes out onto the beach—is Ell a "Band-Ald" solution at sewer lines to break, polluting at times alarmingly high, often surpassing the legal Limit for Call- best,one that clearly improves the beaches in Dana Point and Laguna forma. situation for human beings, Par- Beach. As a result, the area where the ticulerly sutlers and others who The problems facing the creeks creek meets the sea,and the creek age the beach near the mouth of are blamed almost entirely on ur- itseH, are considered permanently the river.But it poses new dangers benizaton,which has deprived the Off brim to swimmers and bear for dolphins and other marine life creeks of needed sediment while prominent signs that warn of the that congregate near the end of the increasing pollution. dangers of trespassing into such outfall pipe. 'It's hundreds of thousands of toxic waters. County health officials also note people washing their cars. Its that,on any rainy day,bathers are restaurants and businesses doing Nevertheless,people do,almost warned to eery away from Aliso "what they do." said Monica Mazur daily. Officials from the Beach, though such warnings are .Pleusses CREEE,BIl Orange County Environmental not uncommon for any portion of Health Department say that skin the Orange County coastline. Bac- ' rashes, infections, "pink eye" and tmial-counta are often much higher other asserted ailments are not during rains, in the likelihood of uncommon to those who use Aliso sewage spurs and much more ur- Beach and. unwittingly, come in ban runoff. contact with the creek and its As for Aim Creek, its "Band- invisible bacterm. Aid"also troubles those who even- "It's a unique,wonderful beach:' tually hope to see a far more Haines said "It's one of the but radical—even permanent-solu- skin-boarding beaches in the than to the problems of one of world, with steep slopes and Orange County's most overbur- waves.Others like itforswimming. dened streams. others for wading and fishing. But 'The concern we have is that,B there's a 1-In-10 chance that the beach is cleaned up, even You're gonna get sick A lot of temporarily.'People are going in People have no Idea what's going think.'Hey,the problem is over: ' on there." said Ran Harris, president of the CREEK exceeds the s ale'a legal m t for fecal C011form bacle.of=per 100 milliliters, primarily at the Continued from Bg mouth of the creek,near the beach. Of the Orange County Environ- D ut Dunbar is right In the sense mental Health Division. "It's an Dthat Aliso Creek is not the unrelenting source of runoff that W=tY's worst,Mazur said,noting never soaks into the ground, be- that creeks near Crystal Cove and cause the ground has largely din- Pelican Point,as well ns Broadway appeared in favor of concrete. So, Creek In Laguna Beach, carry far instead,it goes into the creek and, more bacteria - eventually,into the eoean." The effects of flooding over the But In some respects, people's years may be a more severe Pat- perceptions are more damaging lens at Allen Creek.Erosion up and than the reality of Allso Greek, down the stream Is,dearly evident, according to Michael Dunbar, with 25-foot chunks of the meek president of the South Coast Water bed completely eaten away at nu- 'District, the sewage collection memos Junctures between Alicia agency for south Laguna and north Parkway and the ocem. Dam Paint.The agency also oper- To a large extent, this is a ales the sewage treatment plmt m problem of conflicting concerns," a contract basis with the Alien Dunbar said. 'These two water. Water Management Agency, ways,Also Beach and Allan Greek, whichownsit. shouldn't have to be in conflict. . . One day last week, Dunbar es- but they are. Also Beach I. a conedevisitor along the course of beautiful beach—without this the creek,from Alicia Parkway to creek And this creek Is a terrific Alan Beach.New Aida Parkway, flood-control channel—without the flowing water is an deceptively the beach." dear and dean that it looks like In other words, if A10 Creek my bottled water available at the could exist only as a flood-control store, channel,and Alien Beach orgy as a But it is by no means fit for beach,then Orange County would drinking, said Dunbar, who con- be spared the dilemma of what to tends that Ali= Creek is not the do with the creek. vastly polluted waterway that ' "Somehow," Dunbar said, "we. many make it out to be. have to figure out a way to make Even an. Mazur, the county the two coexist,but how we do that health official,says the creek often remains a mystery." -r0 , Po.✓ /✓Ic/.,�it B/�//! errs o ✓ WEDNESDAY, SEPTEMBER 24. 1997 WSJ BdP/ �D �r � ECONOMY Electricity Savings to Be Short-Circuited Deregulation Benefits to Consumers Will Be Delayed By B&xramcv A.Hotna< cuts for medium-size customers, such as last month. utilities will also be able Sniff newrter of are w�smn ro,no. grocery stores or office buildings. at no to skim off about an additional quar- IAS ANGELES—Starting Jan.1,Call- more than 7%. ter from every dollar spent on eac- forms.will become the first state to fully For many customers it will be signifi- tricity in their former monopoly territories end utility monopolies and allow all but. caatly less than the 10`/o rate cut that In the form of what's being called a rumses and consumers to buy electric homeowners and small businesses are "competition transition charge." In the power from the cheapest supplier. But as supposed to receive Jan. 1,the result of a end, only about 25% of the total bill will companies nationwide look toCahforma as political deal to get deregulation passed In thus be subject to competitive pricing. an example of what's to come, a dimp- California. The only exceptions are likely The competition transition charge—de- Pointing fact is emerging:big cost savings to be those few power marketers who have fails of which are still being hammered out many had expected may be years away. managed to luck up long-term power after a year of battling among regulators, When California's deregulation process supplies at wholesale prices that they utilities and power marketers—is an amor- began three years ago, the expectation an then pass on M their commercial dion-like tax that expands as the price of was that Its electricity rates, which are customers, and even they say savings power goes down,and contracts as It rises. about 50% above average, would drop won't be more than about le%. It Is being levied through the end of 20a1 in sharply,perhaps by 25%or so for corporate The cause of California's deflating order to give existing monopoly utilities customers. Those expectations have been expectations? Technicalities in impler chance to pay off 100E of their"stranded maintained by the aggressive sales tachm menting the deregulation law will sharply costs;' their soured Investments in nu, of some of the 100-plus power-marketing limit the price effects of competition."The Gear plants and contracts with &Items- ' companies that have flocked to the state in devil is in the details;" says Jeffrey X. five-energy providers. hopes of picking up business. Stilling, president of Fares Corp., Hous- "For most companies,there isn't much But over the summer,as most remain- ton, whose power-marketing arm has set in the way of savings," says Jerry Bab - ing detalls of Cahfomia's deregulation up a major presence in California. cock,an energy buyer for Patterson Fto� have been hammered out, as came For example, about half of a typi- an Foods Inc.The Patterson,Calif.,food inerea5ln Iprpoare t t cal small, commercial consumer's power processor spends more than $1 million rnedium-te s bill will go to the existing monopoly utility a year on electricity. Mr. Babcock Is n,1'he real benefus of competition In the form of a fixed "wire" charge for talking with several energy brokers who will be felt by businesses only after 2002. delivery of the power.Under decision by _ want tobecome Patterson's new electricity Until than, many experts estimate rate the California Public Utilities Commission please Turn m Page As.Chhonn 4 Electric DeregulatiTdeode stand began offering choice to administering&competitive power-buying ted number of power users in July. pilot programth Massachusetts. XenergyW�i�.Glult d_VmHampshire ePPears Promising be- 1s a roil of New York State DecRlc&Gas�! unlike California end most other Co.,Binghamton.N.Y. that have already adopted deregula- m the pilot, 14 companies have man. utItMayTakeYeeasures, it doesn't want to refund aged W save $2.4 tnWion, or 14.5% on f the utilities'nuded costs. average, on their bills. The state doesn'ttbnhnued Flom Page AfMassachusetts, the savings plc- Yet have&final law in place,but regulatorss hrighar than Callfomla's short are expected to adminlsler the QeregWa- Provider,but nothing has happened . ,but not nearly as good beyond 2o0P. tlon of their utilites In a different way It remains M be seen whether other Massachusetts' 10% to 19% savings for from the pilot. "You've got a lot of mar, states will be able to Provide bigger sac businesses next year will come in part keters out there who are blowing smoke, ings to businesses sooner. from less-aggressive stranded met rerov- and creating a lot of confusion in the The Power marketing-unit of CBmrp ery and partly from the sale of power marketplace;'says Mr.Wainer. Inc., a Peoria, M., utility, says it Isn't by the state's utilities at a loss. Call. Some businesses are still wary about even trying to set itself up az a competitor fomla's tour-year transition will be switching electricity suppliers. The key in California because the savings for com. matched by a 10-year period in Massachu- Issue Is rellabWry. But Mr. Babcock, of Ponies —and the profit potential for mar. setts,which means spreading the pain for Patterson Front] Foods, says marketers keters —seem so slim."We look to better customers out longer. "They want to c,. ate offering as little as 1%reductions on opportunities in States that are allowing ate the Impression that there are Immedi. the delivered prim of power. moreaggressive coatsaNngs,suU as New ate benefits[tom de -For the risk, 1 don't think there are Hampshire and Rhode I618nd;'says Scott IoggL Warner,chielexecoa tiveof en Kel- very many People that are going to take A.Cisel,a Clicorp vice president. Inc., the en er6s that"There a of a deal," Mr. Babcock says. ergyyanaWtlng Brm Nat to There are too many unknowns." ORANGE COUNTY SANITATION DISTRICTS NEWSPAPER CLIPPINGS iNam�e of Paper Section Page Date Subject d. 'le9%sly, %1 / k1whi-I 1 &6, &,y /)led 7u;ldap NEWS 5 The Orange County Register ORANGE COUNTY lFednesdwy, Sept. 24, 1997 For Back Bay mud, it's onto barges, out to sea ENVIRONMENT: cooped out of the bay.Engughm inlhelmrerharborerearrlgex- Cla- "I inn -k -'-- There's a lot of it., and fill two football fields tforn seep. Creme n ,groan problems for BACK BAY DREDGING up340mbiryaras of silt \j pSets.. � Ady, For 36B days. boaters.That's the reason for the nemunty Board of lupervrmn swim 15 a milli- wimeamrroop.• luckily, it's found to be giant vacuums will sucked up by urgency." c-vantaardaylaanciao:d occur ylobr in ag SAgra uncontaminated. p P f The city and counlyhavebeen th°upper Newport Bay mere aretwommmanmerhodc Des, then pumped a to the IOM1M1Yiag to secure federal and as an ola In_ Ili narreane damiheI CuAl'aruxhirg barges,which will be hauled out up the rzmmem with a hydraulic pump. -"BY kill gRSNEDA slate funds for two years. Y 'x me orange County gagster -sea by to Tbaats. ass+A About 4.5 les off the shores "We've had great teamwork." Compared with old Illrf NEWPORT BEACH They of Newport Beach, at a Site ap- Paul said f dredging edimguea, ) Je call N sill BVI 11 s just a fancy proved by the Environmental DREDGING N rt—m Nedrthr , 1. word for mud said Larry Paul, Pmmcuon A it Finally million paid off. This sum- word M to kwbkh I gency. the barges men. E3 mdlian was earmarked I I p try `a�c manager of coastal facilities for will dump their loads for the aaa%'��' 'xr bk dlsrup�eb project in the slate bud If the count. The mud is not contaminated at. ( 33 :- "It looks like mud. it molls Paul said. get The money county he used to - 1 l - like mud.N Is mud;'Paul sold. The ..my, Newport Beach, reimburse the county �IiI. d And it's been piling up m the the state Coastal Conservancy The county is also wonting .y - 1 i' Upper Newport Bay far the past and the Inme Co. have spent IS million from the Slate Water V 111 , Je<ade The bay collects for one SRBR.0R0 over the Oast sear tell Resources Board. Et millionr - \ third of the rounty s r Doff. me for toxins and making.,her from the federal Rovarcurnern. f Tides flush sail water m and out, preparations and EI 9 million fromcoastal- wetlands �. . �.� m �' b y t"� but me mud stays On Tuesday the county Board bill on the go errors f �Ildl N:�1Nj To keep the estuary in balance of supervisors,led by Supervisor desk waiting to be signed "#z'>�• a px��INaMII f; and to protect the habitat Of sun Tom Wilson,awarded a IS.R mil Peggy Ducey, assistant to the - ''LnIbrPRx; dreds of threatened and endnn lion contract for Soh-Fla Newport Beach city manager, 'SdNon head ••t j �' mass. hired birds and fish. the mud the project even though all of the said the city's next goal is seeme 4 must be removed tate and federal funding hasn't ing funds to maimam the health "ICs overdue; Paul said been secured set. of the bay"so that inseven years The removal begins the first "Without the project ... the not back sitting around a week of November.Here's how: buildup could destroy habitat for table wondering where we're gu t. t� - Wit Fin will employ tun 22 endangered and threatened birds ing to get money for dredging." u TN 3 foot long barges 24 hours a day,6 and fish., Paul said. "And if days a ask for nine months. those basins aren't cleaned out. *WEDGING:County sap2rvimrs 8,July.R5al cubic Tardeof the ra Ceded that tames down Pick film to do the ww w uwa.e.wror k.Page irn.uaw xrwaar,aaeaa.wr..w eoseesx:iecxrwa=x a.x.awe.ixiarnmm,Bw. Rw Ora^ge Caumyg4e�Rt mud will have been sucked or from the winter Stearns ends up ovt h ORANGE COUNTY SANITATION DISTRICTS NEWSPAPER CLIPPINGS Name of Paper Section Page Date rySuIbject Q.L'. isfe l V197 13a�% Ba t'14G( �c /dc p t '.•p•, i-,i: 1;�. - - - t r �?•,�ne _t3 -:,".M >Z>•w « wvl'nm��l�'fiDYskT}OtsR . err NII^ItlNw T<•to d - trd v !. Y; — Ya'� isi � yrVWJ sivie upkmountain o :Mu- .a rs0.S r � " PROJECTS: 9:mtmthg,dl Mud bWldw is 'tnreateamg' the fragae estuary,agiantbuck- taw be in better shape tnea. � ,i.,�....... b�l>dt s-.S habitats for endangered fish and -at for one-third of the county'e many of its coastal nelghbora. FL . ...o..b,..g birds And overflow has began rmoff, is even more vulnerable. H EI Nino is as strong es[hey eS'rM ' II'Nlno'help Wll�e I:'f clogging the lower bay, making.r>I'We want to get as fast a start ae.l'aey it might be, there'wgl be a ' `navigation'"trieky'for thousands we can,"said Larry Paul,county, huge demand-upr and doom the ►DREDGING -'nud em.6 bOBgOg!rJ&W-of boaters who deck there. ".r manager of coastal facilities. '"coast for dredges," he said. How silt builds ' %';*. On Tpesday,'the county Board Soli-Fla, an Oceanside compa- - City,county and state"officials up in Newport %IDIY ga51®A ' of Supervisors awarded a $5.4 " ny that that got the contract,will ' lobbied-hard for two years to get Bay,how ifl1 .. The Orange County Register '.'.million' "contract, to dredge nse two 220-foot-long barges 24 "`the dredgingTunded. ` .;be removeQ NEWPORT BEACH-Thef(p. clogged "areas of the 7So-acre .hours a day,six days a week,for Funding that they were count- how fast —� per Newport Bay has a date,with ;..bay, sacking up enough mud to 'alas months. - - Ing on in 1996 fell through. This and how " liposuction —big lime. ' , practically till Dodger Stadium. Paul said the barges are hardy summer,they got their first vic- teamwork The bay, a playground for 2 Work starts the first week of No., : enough to work.tbrough inclem- tory: $2 million set aside in the secured the j million visitors a year, hasn't vember. - ent weather. state budget.And the remaining required fund. been dredged in a decade. The With El Nino threatening to In fact, Paul said, if El Nino $3.4 million is pending from state ing.Page S.' cleanup is two years overdue. bring major storms this winter, does strike, Newport Beach will - and federal sources. m UHANUE GUUN I Y 5AN1 IA I IUN UISI HICI S kQ01) NEWSPAPER CLIPPINGS Name Of Paper Section Page Date Subject E A TvBAe. s ee sou pleles Colorado Growth Puts Pressure on Dwindling Water Supplies ■Resources:The war over the precious wa just a preclow there, but nowhere !war, as going to happen an the gmwth from now mrwerd"be years. pientli staff. Coloradans auto have to worry about the water owed liquid opens a rural-urban front to join "My grandfather banded hie farm and got Into an But Ament lean Colorado I risking be future by not other state.. Several major rivers. Including the the historical east-west fray.Much of the Irrigation man,,." Attend. sold "And with them preparing for It. Ament who handed a legislative Comrade and the Platte, mart In Colorado, and a money they built a reservoir and took water out of the study of water moue On summer, think¢dome are number of agreements enure other Wmlan platen a Fighting will take plate in court. river and amred it and ran It out for llwe rams to neededtastmmmedWewWrMwinBautofatme. ahareal Unumterthelfbamentol Comrade. makes dry country green." "1 have an Intent to take anybody'.wamr or come. Within elate mounted.. able atq federal Iowa ByJUDfm K0HLER The dlvlalon In the femlly's expectance mirrored me the environmental tragedies.I Jet think l know a lot from require a certain amount of water In rivers and mommnoem divlelke that denned water management and comad in espelem :-Amens wed. streamm to mottle wildlife. Colorado from the slam Western Camndo ha met of Plains to pump more of the huge underground water ENVER—Don Ament has sera both Ndn of Me atate'a water.The When Slope gem about Bo% D formation called arfern have etlrmld.tuns then Comm '.waterexpedexe. ofthepreelpllation that falm In Colorado. Idle the anal-went !bolo. null enea. . what look thousands of yam in develop muld be N e ymbagater. he hiked up and dawn the Bmthee tenteeolthe Rocktehoaabout80%of wrunl-urban battle line hu ale Arendt.or depleledlndeaadea .tale's western mountains with his grandfather, a the mwWa&B million people and.a a rental.mother Denver bulll In dams and pipelines 1.the Flowing through.11 the wale,treaadmn.Is the water anmmisomtmr.He got a llrnhand look at how for the political power. Women Slope early,making it a malor water appllm. doetrineofwater rights a property right.Water can people an the wale-Nth Weaken Slope would go W The aprewltng network or huge lunnele and plpe- With a population or about 5W,000 and lilae.pace be by diverted from one river bWn to another,as long at prated what some comments coil"gold"and other, fines force ding water from the Western Snipe In lib glow.Denvees wabr eamPly beet otherusee aren't harmed ellthe lifeblood grant Range or the Rmkles and rearvaim dotting the The real nature has switched to the mbuilw.aan And under catente'.".rat-In-come.0.1-a-right" "1 wee a IltUe kid walking along with my grand- mounlalm are fetment to the pit Mthat pram. by Aunn, Inorolan. Colorado Springs and other po11cY.People with the oltenwatm claim get to draw mile, l'it see hinoWnandeloalheheatgabaon Amen.a Repuhilcn set sonetor tromlliff.expceb Front Range eltiva m suck water from feu ppWated all their wale,first to times of drought tiny little bream of water that come from snowmelW- the growth that made Colorado the fledfaleel-grow- sea haverlled folk.In oullying farm of themtata. "Your ability on provide water and secure water Amen sold."Aml he'd melt m the ,and a then amend ing mate tat year be strengthen that pan The farmer The momentum Ireland various water whema patented for In the to del Cmmiltuden,"aid Doug them alter he'd look at them And 1'd think,'Were and rasher remember,how valuable water was W plaked up alter the US. Etnlatmnental ptematla Rabothem,amtelant director of the pit Deparymenl putting a padlock on the Rule brittle of water."' both firs gnndfeihen byumago.j Agency killed the 3500-million Two Forke Dam. of Naturalrumumm. On the eaten aide of the Rockies, his other "And you know whale hdppe�to the growth In proposal on the south Platte River near Deckers and Even that seemingly nuighnorwatt mandate. grandmother formed Colorado's and high plot.Water thin mute ova the bust 40 yeare.arelyou know what's deelgnredta meet the Denver metro areas needs for W Ptaeee WATER,BI ORANGE COUNTY SANITATION DISTRICTS NEWSPAPER CLIPPINGS Name of Paper Section Paga Date n Subject LA Times � I R-2( 97 Cv�orado (hater IQesoureea B4 SUNDAY, SPIMWER 21. 1997 WATER: Rapid Growth Puts Pressure on Colorado Supplies Continued from at - river boom.lawmakers aiming to .be what we have is a balance,and Now the Denver suburb of however, takes twists and turns. protect water rights have tried to what's created out of that standoff 250p00 is exploring a project that The courts upheld Eagle County's make it tougher for local govern- is consensus." - would benefit water users in the right to deny land-use permits to -menu to block water projects - mountains west of Denver and in Aurora and Colorado Springs, through land-use regulations - 0 Aurora and Colorado Springs.Doug blocking a diversion of water from All to no avail,resulting in what Consensus is what Aurora hopes Kemper,Aurorae water resources a wilderness area in the mountains wine peoplesee as gridlock. to build with Eagle County,which manager,said the plan would send ta the cities. 'That would be kind of the Fast halted the Homestake R project. about 10,000 acre-feet of water a Legislators fearing water grabs Slope view;' said Jim Lechhead, Aurora planned to split the water year te each of the two cities and have Introduced bills making it the state's natural resources direc- from Homestake with Colorado enhance fish habitat in the Eagle ' tougher to transfer water between ter. "The West Slope view might Springs. River. One acre-fool is enough water convention convened by Gov.Roy for a family of four or five for a Romer in 1990. Year. In Douglas County, one of the Water users historically at odds country's fastest-growing coun- - are talking to each other in such lies, water users depend primarily groups as the Colorado Headwaters on wells. Water districts are dis- Forum,the Eagle River Assembly cussing ways to work together to and the Front Range Water Fo- make sure there's plenty of water. rum And the booming development The state Department of Natural of Highlands Ranch is taking the Resources is trying to foster co- lead on using surface water to operation through the Metro Water recharge the aquifer,in effect cre- Supply Investigation, which sung a "water bank" for the dry evolved from a statewide water Please sea WATER,135 zda3 ORANGE COUNTY SANITATION DISTRICTS NEWSPAPER CLIPPINGS Name of Paper SeeCtion Page �] Date //y Subject D LA TI FYI e-S T3 I 9 -.Z07 Colonado tja� �selwrees WATER: A Development Boom Squeezes Resources Contlnaed from B4 "Water, of course, Is Colorado's years. gold{' Fort Collins Mayor Ann Kemper said Aurora Is talking to Azad said. officials In the mountain counties. She doesn't want Denver-area sommea of Colorado's major rivers, elites mining northern Coorad&s instead of"lobbing these bills Into "gold." But one metro-area city— the Legislature" to weaken local Thornton—has already staked a land-use regulations. claim. "1 think everybody Is in total In 1985. Thornton bought 100 agreement that we should be doing farms totaling more than 21,000 something besides spending our acres, mostly in Weld County, money in litigation: said Eagle which has some of the nation's County Commissioner Bud Gates. most productive farmland. Along with the land came nearly half the There might 6e more reapers. Interest In Fort Collins-based Wa- g Is ter Supply&Storage Co. lion than In the days when the last year,the Colorado Supreme saying, "Whiskey's for drinking; Court affirmed Thornton a right to weter'a for fighting! wasn't an use its water rights, but ordered exaggeration. But that doesn't the Water Court to determine how mean water attorneys are looking much water the north Denver for new work. suburb of nearly g0.000 people can Aurore is facing a tight in Water raw. dr Court over a proposal to pump As growth continues,Coloradans ground water l Park County.The fuel phaseofo County's lawsuit will have to decide want, kind of over Arapahoe ,from t planned communities they want, said the rtc diversion of water from the led for Wilkinson,general manager C of er- eon Biter Basin Is scheduled for Northern Colorado Water Conaer- lnalOcl ZO vancy District in Loveland. Residents of the Son Luis Valley "The irrigated agriculture and In southern Colorado oppose all the smenitiei that go with rancher Gary Boyce's plan to ex- it—the lush green area, the open , port 1110.W0 acre-feet of water space and so forth—are one of the under his land to the Front Range. reasons.I think,that a lot of people And northern Colorado residents come to this area.There has to be have formed a coalition to oppose an assessment of how important water ratds by the metro area. that is to this area." 3 <Z 3 Tag:BOND BUYER Monday,September 22, 1997 Law That Allowed Orange County Recovery Survives Challenge By Arleen Jacobite LOS ANGELES—A Superior Court ply allocating less revenue to those funds in officer. "I think it is one factor that was Aspects of the Court Order judge Iate Thursday brew out alax- the future,he added. presenting a concern for our rating agen- Rejecting Challenge [0 payer gswp's lawsuit challenging the Pratt continued that the recovery Iegh- ties" constitutionality of stale legislation that lation was necessary"m resolve the severe Since its recovery became final last year, Orange County Recovery Law enabled Orange County to emerge from financial crises in Orange County and that county officials have been courting the rat- the largest municipal bankruptcy in U.S. such resolution win of statewide interest:' ing agencies for an investment-grade rat- •The recovery legislation does not history. Richard 1.Fine,an attorney who filed ing.Right now,Standard&Poor's rates violate a slate constitutional Los Angeles County Judge Daniel Sons the lawsuit on behalf of a coalition of 22 its debt B, and Moody's Investors Ser- provision Invalidating local or special Prall effectively upheld the 1995 mcov- taxpayer organisations called the Com- vice gives the recovery bonds a Bat rat- statutes because there was no other cry legislation.The state law allowed the minces of Correspondence,said he would ing.Filch Investors Service does not rate existing law that could have county to take about$804 million from appeal Pratt's ruling. the debt. addressed"the historic fiscal crisis of other county entities within its border over Pratt's order was contrary to a ruling in "This ruling should have a materially Orange County" 20 years to fund its bmkmptcy recovery a parallel case,also filed by Fine.In that positive effect on the county's credit and Plan. case,Superior Court Judge Richard C. bond ratings;'said Bruce Bennet of Has- •The taxes diverted to Orange County's Money diverted to the county's general Hubbell declared unconstitutional stale nigan,Mercer& Bennett,which repre- general fund were general War and fund from the Orange Counly'Ioans- legislation that allowed lm Angeles Coun- sents the county. not'special hies"with revenues porlation Authority;the Harbors,Beach- ty to avert fiscal crisis by taking$50 mil- While the ruling is a factor in deciding restricted for a particular puryose. as, and Parks Fund;the Orange County lion from the county Metropolitan Towns the future direction of Orange's ratings, Flood Control District;and the Orange Farallon Authority. Hubbell's decision analysts would not say that Pratt's deci- •The recovery legislation did not County Development Agency are current- is under appeal. Sion,on it own,points to a future upgrade. violate a constitutional prohibition ly paying for county recovery certificates of "In our opinion,this is nothing but a M "It certainly is good news;'said Jeff against gilt of public money to mu. participation sold on June 12,1596,as pan litical decision in a case where a judge felt Thiemwnn, a director in Standard & nicipalides because the transfer of of a restructuring. it was too hot to handle;'Fine said Friday. Poor's'San Francisco office."But it's just funds that resolved Orange County's In his six-page ruling on the county's In these preliminary matters, a judge one of the things we're looking at in the financial crisis served a statewide demurrer(or challenge to the complaint) must overrule initial challenges to a com- context of what direction we will lake.Our and not¢'purely Iocai'interest. Pratt said diverting funds from the agen- plaint unless there is no way the plaintiff rating predated the filing of the lawsuit" ties to the county's general fund is le- can win,he argued."He broke the law be- Standard&Poor's is reevaluating its at. •Proposition 219,a voter initiative re- gal. cause in the Los Angeles County case,the ings of the county,Thiemarm added. quiring voter approval of new taxes The"Recovery Legislation merely real. judge after a trial held a similar law was David A.Brodsiy, vice president and or tax increases,does not apply. locates revenues raised by general taxes. unconstitutional': senior credit officer with Moody's,said: The allocations of general in revenue to Orange officials were pleased with the "the lawsuit was a major roadblock rela. •Plaintiff filed suit too long after the the Flood Control District,the Harbors, decision and said they hope it will help re- five to the county':credit recovery,but it is 1995 enactment of the Recovery Beaches,and Parks Fund, and the local vivo the county's famished ratings. not the only obstacle to be maneuvered." Legislation and Orange County's Transportation Fund have not historically "We always Believed that this was the Moody's is expecting to rote upcoming May 16, 1996,emergence from been mandatary." Pratt wrote. There is way it was going to come out,"said Jan county Teeter refunding bonds within two nothing stopping the Legislature from stm- Miteninder,the county's chief executive weeks,Bmdsly said. 0 bankmptq. THE WALL STREET JOURNAL WEDNESDAY, OCTOBER 1, 1997 y! "We've gel a lot fewer r�says. And most towns have,"Mr. Main says. "And WE don't have any t met o he you to Landlord Scheme? Pick u0 me Rash.ll uses to M you had m New Yorkers Worry As a concession, the city isn't going hogfie a man to get him to do Nat" who pelf o le hog.Disposers will remain illegal in 4o ens event ly made it into new Progress Could Send hotels.restaurants and other commercial built houses Include s one.But New Yorkers estabesnmenu. were left in the dark ages. Disposers City Down the Drain Meanwhile, some New York renters weren't outlawed here until the early suspect disposers are part of a nefarious 19AS.yet few were installed prior to hint + • plot. Nell Wacks refused, as part of the became neither landlords nor tenants Still, the Big Apple illegalizes city's sewer-system test, a free disposer wanted to Pay for them. for his Upper Fast Side studio apartment." ABackwafer A New Kitchen Gadget tiny box he says suffers from severe disrepair. His reasoning: He tanks Ms Ray L Freemen.emitted state govern- Called a Garbage Disposer landlord might get a tax break or be able to met Worker,never used one until he was take away his rent-cunlrolled apartment. transferred N Albany for a three-year Coot so.) "This Is New York,"Mr.Wacks stint."That's where 1 had a DlsposaB;'he By Jai BArt$r says."We get heat and hot water.l expect says,now back In New York."It pulverizes Mgff Reporter of THE WAu smear Jovaanp Mining else." and 8c[nds to Me sediment that washer NEW YORK—The city that never sleeps Quality of life,however,Is a big our to away. It surprises me how many New is also, by quirk of law, the city that Mayor Rudolph W. Giuliani. He tackled Yorkers haven't traveled-" always slops:In-sink garbage disposers,a crime. And now he is after rats, Which For its sewer lest, the city Installed convenience taken for granted nearly number between seven million and 28 disposers in some apartment buildings on everywhere else in the U.S., have long million here. By reducing slop in the East 85rh, a treeilned street of mosey been illegal in most or the Big Apple. streets,disposers could help curb itesta- older fomstory walk-ups. Kathy Sherry New Yorkers are thus forced to serape Lions in and around buildings, the city says that since the disposers were put in food screps from their dirty dishes into the health department says. last year,the smell wafting up the garbage garbage can. Donald Trump's kitchen in The garbage disposer—also known as a chute of her building Isn't so rank. "This Trump Tower doesn't have a disposer. grinder, macerator or electric pig — was summer was a lot better than last sum. Neither does the mayor's at Gracie Man. invented in the 192m but didn't really much mer."she says. sion.Nor do the kitchens at the luxurious on Mt the post-World War D homin But Howard Murder, a neighbor, re Waldorf-Astoria Hotel. g disposer. says he can't About 50 years after the rest of the boon. It was part of a household-gizmo country began to embrace the devices, acre spare the space.A fused the tree disposer. a that many expected Would eliminate with rent space.he pays tatf for 0 years— however. a dips- however. New York is sal this month to the drudgery of housework. for his studio—and a colossal opera buff, allow the installation of residential dis- Disposer-maker In-Sink-Erator Co., a Mr. Marder has acoumulaled 4,000 me, posers. But with a neurone reputation to unit of Emerson Electric Co.,told women ours.Books fine the walls.In his shoebox live u to,New York isn't lettingIts sinks In 195ps Vogue magazine ads: "Darling, pin the 1950s without a lot of ha -wrin you're much too nice to be a garbage sinkakitchen.mlmalme stove.refrigerator Senator and 1 6' sink are lammed together. Beneath the Call,dMnuaYing and parsnoia. collector."Genera Electric Co.,in etiver- sink an cleaning supplies,food wrap and Underground Movies using Its Disposall brand, featured a Insect repellent."Why take space out of Young boy, in a home blessed with a my apartment?"he says. The ban wasn't lifted until ttyofficials disposer,asking his father,"Daddy,what Cost o[a New York Mutate conducted a 21-month study that Included sews garbage?" videotaping the grimy action Inside sewer GE proposed the end of garbage Y U Mr, Murder ever does decide to pipes downstream from some apartments Americans knew it,Ditching its"Commu. modernize his I tchen,he will wish he had outfitted with disposers. The conclusion: nity Ilan" calling for Duposalls in every taken the city's offer.In Jasper.it costs no Disposer waste will add only slightly to the louse and laws requiring residents M put more than $350 to install a disposer. But muck running through them already. every bltof foodwaste down the thing."No this B New York. First,the city gets$55, Plumbers, who stand M make a tidy longer will any dogs met the beauty of lust for disposer Permits.Then there Is the sum retrofitting sinks,are in favor of the you yard, GE promised."Your children labor: Effective Plumbing Corp. in Man. change. But a coalition of envummen- can enjoy complete freedom in their hmttan charges $51)to S150 an hour, says lariats and other opponents warn that New play" Richard Nolte,an owner.And in many oho York,like a man with a weak stomach,can apartments.of Tomorrow apnents.the waste pipe under the sink never be too careful. Is lap high to accommodate a disposer. About 70% of the city has a shared One town that embraced such a plan Is That means tearing into the wall, and sewer-end-storm-water system, unlike Jasper, Ind., pop. 11,000. In the II goodness knows how long that will take. more modern cities such as Los Angeles Jasperpasaed a law requiring disposers In Mr. Nolte says of the handful of disposer where the systems are separate. When it all homes, and Jaspers trash trucks inquiries he has received, half the cm- rains heavily,perhaps 10 times a year,the ceased collecting "wet," or food, waste, tomers backed out after hearing the ran- system is overwhelmed and New York Is "It's one thing people still compliment me mate. forced to Bush some raw sewage into the for."says Herb Thyen,now e6 years tad. The city, guessing installations will East and Hudson rivers. the town's mayor at the lope. cost$1000 or more,confidently predicts M Diulmers "will add additional grease All the food waste down the drain'. more than 1% of households will add a and slime to our waterways."says Eric A. •.C,,-hmIm are awful;' concedes Bob disposer each year. Goldstein. urban-program director of the main,Jasper's streets commissioner. ..Or That leaves most New Yorkers N carry Natural Resources Defense Council."New Maina big.Jasper's strBut eets twnl eventually hike on bravely. Some residents. a New York Yorkers are supposed to be so tough. We sewer official confides.even scrape plates diem. It goes around and around." cant handle a few foodpipes scraps?"thei Some Cheaters are occasionally caught and into the torah. dwellers wary the oho pipes in their apart- fined for trying to slip banana peels and Says Cathy DediCarpini, a spokes- ments can't handle the additional waste— such in with the dry trash. vmman fur the New York Department of though this seems more fueled by warn. Environmental Protection:"We're a large ings from stingy building superintendent and generally considered sophisticated than by fact. city." Oranyt: County Sanitation Districts Newspaper Clippings Name of Paper Section Page # Date Subject Los Angeles Times �j 44M7 6A2- Z�Ijff t ZY 661te- l (fill y�T Peer Swan,left.a water district dlfeclof,and leslorsllon project director Ken Thompson say We wall Is needed. Sight Unseen Sound Wall Protecting Wetlands "® rwivy mxe.nessrn Is Creating Division in Irvine A berm and wall shield wildlife and hikers In a newly restored ones of the Son Joaquin marsh from Campus Drive. By DAVIDHAWANE Peer Swan,a director for the Irvine Flanch pastoral past. It marks Me southwest homer naluararrwalm Water Bendel, which built the wall, has a of the San Joaquin Freshwater Marsh en Sounding ON different view entirely."Weneededasepara- hancement project.aM-mlllbn effort by the IRVINE—They call It the Drat Wall of Best'he said.The object Is to make all me water district and the Irvine Co. to turn 150 F Irvine. hubbubdimppear' acres of degraded wetlands Into pristine sound wall Do one aide, a series of gentle ponds Out one mans serenity Is another man'. natural habitat for a variety of ducks.wildlife ecy, nlsas serve as home to a community of duds and blight and migratory birds, q ablated. other wildlife. 0. the other. thousands of While water district officials say they built According 1.project director Be.Thomp- motorists rate back and forth along one of the the wall,at a cost of$190.000,to protect both son.the reslondkin project calls for turning 11 coy a busiest thoroughfares. wildlife and hikers from the glare and east of older rectangular ponle into five larger ones Y� Between the two eatrcmn Ilea a wise gap passing can.many motorists my they presents complete with Islands.Plans also ell for the ofcommversy. having their view blocked. creation of 3.5 miles of trails around the ponds "l think it's the worst thing they could have "The view of People driving along that land to be accessed from the nearby San Joaquin „ done,"resident Dayton Knorr said regarding used to remind them that they live in a place Wildlife Sanctuary and featuring various construction of the 20-foal-high berm and that once was rural and putoral;'said Mark observation polntsand native vegetation. va d" v black wall stretching 2.2e0 feel along Campus P.Petracca.chairman of UC Irvine a political Whllethe Irvine Co.is paying for half of the Drive roughly from University Drive 10 science department and a longtime area protect as mitigation for its development of ¢%f Carlson Avenue.A thought they were putting resident"Now.it a oo longer there" the Irvine Spectrum and Other areas.Thump- inaninduslrialarea- The wall is an .ingrowth of the afeta Pleneree WAIL,03 --- —i..�-�--- 'sl�..�„ y.s�:a. t . n7:a1• i.. .in, � 1Kx41rr n .:. :r �� � y . .��ics-+ vs• zf t T - -4 r •— t- - .arc •--+,-r `""•':'S •_:n�. ,y„/, s- „+ems' n 1 �f , n I r d:+•rA} yer. Y'r� � - y —Y �� J . _ - BON BARTL Ill [As Anrtla Timm A future nature ball curves around a pond In wetlands being restored by the Irvine Ranch Water District. . WALL: Some Miss View of Irvine Marsh Continued from at Some commuters who pass that are hopeful that public opinion will son said, the water district, which way consider the wall itself a change once the new wall is cov. owns the wetlands, Is looking to liability ered with more natural and aurae. create an "environmental buffer Writing in a magazine called five-looking vegetation In two to zone" near Its Michelson Water Orange County Metro•local colum- three years. Reclamation Plant at the edge of nist Hugh Hewett recently railed the marsh. against the construction as an Susan Sheakley.president of the "It will be a place of quiet "elaborate,expensive and hideous- Orange County-based Sea and enjoyment,"Swan said of the area, looking monstrosity" representing Sage chapter of the National Au. which is virtually complete except a "ridiculous exercise in misplaced dubon Society.said the wall's pres- for landscaping and some road- masonry ence will Indeed benefit birds and work. The restored marsh Is ex- wildlife by protecting them from peeled to open for visitors some- etracca worries that It will outside Intrusions. time next month.) eventually become a canvas for And according to everyone In. "It's so people can come, have local graffiti artists. volved in the project. the wall is peace and quiet, and enjoy an And Scott Denny, a Tustin. nearly completed and Is not likely environment away from urban in- based writer who spends most of to be torn down. trusion."he said. his days doing research at nearby "I think It kind of spoils the The wall along Campus Drive UC Irvine. said it represents an- was designed to help minimize that other step In society's march country atmosphere we've had Intrusion, both for people and for toward separating nature from hu- here,"said John Webster,a retired animals and birds. In addition, manity. "Nature Is being so iso. advertising executive who drives Swan said, It will provide some lated and divided," he said. "It's past the wall at least twice a day. security against trespassing in or. already so fragmented now—this is "Now that they've beautified the der to limit vandalism and reduce just more concrete." area:'he said,"it would be nice to the walerdislrict's liability. Water district officials say they be able to see it" Orange County Sanitation Districts Newspaper Clippings Name of Paper Section Page # Date Subject Los Angeles Times �j Id��97 CaQD2a�Ce- /l UU_O�L/ Playing Monopoly for Keeps With Our Water Resources ■Environment:The Salton Sea The MWD has long been a monopoly to San Diego, The Salton Sea,California's largest lake, is at risk as the MWD rights to supplier of water to communities In the But there is a rub.The aqueduct is owned Is a fragile ecosystem under tremendous k¢¢ its supply stranglehold. . . areaancludinng San ntaresl Although San by the MWD,which has sought to black the environmental strain,A critical link In the P pPY g 8 8 6 deal through an emrbltantcharge for use of Pacific migratory bird Byway,it serves as er, it Is In a precarious position. having a its aqueduct and an irresponsible plan to substitute for the lost wetlands of the Low lower priority than Los Angeles.Driven by lake agricultural waste water needed to Angeles basin.Unfortunately.it also serves By GEORGE E.BROWN Jr. uncertainly regarding future water sup- replenish the Salton Sea and redirect It as a sink for agricultural runoff and Pal- plles, San Diego has sought to break the after treatment to the MWD's own Los loved sewage from Mexico.As a result,its The Coloado RlveThlhemeelcritically MWD's stranglehold an the resource. Angeles aqueduct. rate of collapse is Increasing due to high important source of fresh wstar In the The Imperial Irrigation District, recog- If the MWD carries the day, It would levels of salt and contaminants. Sadly, so Southwest. Three players—Imperial nlzing San Diego's needs.Is,negotiating to reinforce its monopoly over wholesale many birds and fish are dying that the U.S. Valley's farmers.San Diego's water utility help the city.The Imperial Valley Is enU- water use in the region, provide a dials. Fish and Wildlife Service has installetl a and the Metropolitan Water District—are tied to more than halfuflhe Colorado River centive for agricultural water conservation larger incinerator to dispose of the bodies of jockeying for access to sapply,the growing water taken In California.The farmers are and.most disastrously,drive the Salton Sea thousands of dead bird& water needs of the region, proposing to sell water they can conserve ecosystem into rapid,total collapse. Recognizing the slakes, a bipartisan Congressional Salton Sea Task Force, chaired by Reps. Sonny Bono (R-Palm Springs)and Duncan Hunter(R-L1 Cafes) alma to put a rescue plan in place. The Salton Sea is a beautiful arils that mustbe saved.Seca Diego le entitled mseek more secure sources of water than the MWD provides. Imperial Valley (=am should be allowed to craft a deal that rewards them for water conservation.Hthe MWD wins this struggle. It will be a regional disaster and a national diagram George E.Broom Jr.(D-San Bernardino) Is a member of the Congressional Sahara Ses Task Fares. ORANGE COUNTY SANITATION DISTRICTS Jr, NEWSPAPER CLIPPINGS Name of Paper Section Pa a Date Subject l i;P, es 16/al97 Old And since Mesa Consolidated an island A e r serves Sal aA Heights, in an island 1�Lll within Soma Ana Hefghta,the nine LAFCO commisNoners asked Ir- a Water T vine Ranch m aubmit as applica- lionwell. W J'JjjggJtl} meRaneover that area EST well. Mesa Consolidated General Man- ager Karl Kemp said he was ex- tremely commission's disappointed with the commieehed decision,particularly because y did not know the island served by Mesa was up for grabs ■ Utilities: Irvine Ranch and had no time to prepare an argument against thatmove. Promises lower rates in - During the discussion, several Santa Ma Heights area commissioners said they may want .tc pursue merging Mesa Consoh- that it WIR now serve, dated and the city of Newport Beach's water agency with Irvine By HOPEHAMASHIGERu th' SPECIAL TO THE TIMES Irvine Ranch district's General Manager Ron Young said that re- SANTA ANA—A government gardleas of LAFCO's desires, Ir- agency on Wednesday voted to vine Ranch is not interested in allow the Irvine Ranch Water taking over the water operations of District to take over the area either Newport Beach or Mesa served by the Santa Ana Heights Consolidated. Mutual Water Co. Mesa officials would not cons- Members of the Loral Agency ment on the possibility of reviving Formation COmmLskon said they a lawsuit it Ned, and later sus- were swayed by Irvine Ranch's pended,against Irvine Ranch over promise to offer lower water rates the merger of Irvine Ranch and than its rival. the Mesa Cecause 544k AdA dated Water District,and because JJ Irvine Aanch owns about Wye of the small, private water company that has served Santa Ana Heights since 1927 The annexed area previously tell under the sphere of influence of Mesa Consohdated Water District. Mesa Consolidated officials op- posed the annexation because it gives Irvine Reach a foothold in. Mesa's territory. They feared it could make Mesa Consolidated vul- nerable to a takeover too. ORANGE COUNTY SANITATION DISTRICTS NEWSPAPER CLIPPINGS Name of Paper Section Page Date Subject Fa Set �. Y yI Tri-Cities Water District Loses Bid to Avoid Takeover The Tri-Citles Water District In South County will no longer exist after Nov. 1 as the result of a state commission vote Wednesday. The Local Agency Formation Com- mission voted unanimously, with one member abstaining,to deny the district's attempt to keep from being folded into the city of San Clemente. San Clemente officials have tenta- tively promised not to raise rates. Commissioners said the move made sense because most ratepayers live In San Clemente, and because It removed an unnecessary layer of government. The district argued that LAFCO's process for deciding the change was flawed,and said it set a bad precedent by, breaking up a regional water wholesaler and giving It to a city. There are 16 other consolidation and merger requests for water and sewer districts pending with the commission. —JEAN 0.PASCO ORANGE COUNTY SANITATION DISTRICTS NEWSPAPER CLIPPINGS Name of Paper Secti on p ge Date Subject � *3 'y /ems' City, county officials prepare to fight El Nino WEATHER: Experts Ralph Bauer. a coordinated re- COx and other speakers urged urge city,county and state officials to sponse among different coordinate their emergency re- sponse resources,unify their air agencies. operations and prepare for the unexpected. By DANIEL CHANG Richard Fortson,disaster con- The Orange County Register trol coordinator for The Boeing HUNTINGTON BEACH—Jim Co.'s Huntington Beach plant, Cox arrived at a few conclusions said most of the aerospace bolted storms deluged 420 square do large equipment is bolted miles of Northern California last down and not in danger. being year: Helicopters and Jet Skis swept away in a pointer. But he are indispensable for rescufn picked ti a few pointers during victims, industrial waste and the meeting. toxic chemicals lurk like land I m going go take a look at mines beneath floodwaters, and the Dlant, and I'm going to oth- emer ency crews respond best search from one end to the rind i B er;' Fortson said. I even find when they are informed and pre- one 55-gallon drum where we pared. store anything that could be con- Cox, assistant chief for the sidered hazardous waste, we're governor's Office of Emergency going to bolt that thing down." Services, opened a meeting on Using a slide show and sound the potential effects of an El Nino effects of a storm and running and Orange County's response water, Pete Curran, weather Thursday with a slide show of forecaster for the Orange County last winter's disaster. Fire Authority, drove home his "You guys could be impacted point on the importance of being just like Northern California informed about the latest weath- was," he told an audience of er forecasts. about 200 police, fire, public Max Bridges, a supervisor for works and private industry offs- the county's Public Facilities cials gathered at the Huntington and Resources Department, Beach Central Library. warned that Buena Park and Designed as a crash course to portions of Beach Boulevard are help agencies prepare for torren- susceptible to flooding if Fuller- tial floods,the meeting gave offi- ton Creek swells beyond its cials"an opportunity to do things banks.Seal Beach and Rossmoor that we should have been, if we historically have flooded during haven't been, doing all along," wet wintersas well,Bridges add- said litiminithm Reach Mayor cd. - Orange County Sanitation Districts Newspaper Clippings Name of Paper Section Page # ate Subject 2. a site to see One-stop information on El Nino what's called EI Nino and the Nino Updates: southern oscillation. httpJ/w ..earthweek.com/ r The site includes El Nino's •El Nino Current Events current status from the From Yahoo: http://head- Climate Prediction Center tines.yahoo.com/Current Eve and how it'll directly affect nts/el_mno US. You'll find even more •SrBVB LACIf'S Internet profiles information on this season's appear every other Thursday.If —Awl notable anomie at these web you would like to recommend or sites: have a Huntington Beach or Steve •The El Nino home page: Fountain Valley web site,email http://www.wesleyan.edu/libr the URL(address)of the home �a /scourse/elnino/elnino.hlm page to dpilot2®earthlink.net In ry the subject line,type the word •Earthweek's Weekly El login. untinglon Beach and Fountain Valley ofh n w t e.�w a..iw.»+•pi cials will no doubt a w l C P' •• � ' attend an El Nino Sunumt in Los Angeles on Oct 14. Check the web to sbed some light on why the Federal Emergency Management Agency wants to meet with r=_ '- x local emergency planners. The El Nino Theme Page .mew.W...� starts with the basics and delivers them N three lan- guages.But you'll find the '^R"'•' - - p'•r' mother of all information ��•" �• sources at hltp://w's the one-stop sours s for That's the one-stop source yy s,•, -- - -r— q for the cause and effect of Orange County Sanitation Districts Newspaper Clippings rr Name of Pap Section Page IF Date Su ject FU N Public safety officials plan to work together in El Nino preparation ■Huntington Beach co-hosts forum that brings together police, firefighters and other emergency workers from throughout county. r_______________________� By June r-asagrande,Independent Nearly 250 fire,police, +The city will present a semi- marine safety and other officials nar on El Nina preparedness from 31 Orange County cities . for residents on Nov.6,at 7- packed the Huntington Beach i p•m,in the City Council Library on Thursday to coordi- Utamhan at Huntington I nate their efforts for II Nino Beach City hall,2000 Main St emergencies. The fortes,hosted by the we need it,' said Huntington cities of Huntington Beach and Beach Fire Marshal Duane Cypress along with the Orange Olson. 'I think as a resuB of the County Emergency Managers conference,fire authorities in Organization,emphasized pre- the city of Huntington Beach paredness and cooperation will be better prepared to assist among the lodes and county in the communfty.' case of an emergency. A major emphasis of the. The meeting was to get meeting was the Standardized Orange County public agencies Emergency Management prepared to respond to emar- System,a 1996 program that gender and to be able to coordi- requires an dues in the slate to nate our resources.' said Glorda follow the same system for Morrison,Huntington Beach responding to emergencies. City emergency services coordinator. agencies can call county opera- 'It takes a lot of coordination to boas iffhey need help,and the be able to coordinate 31 cities, operations center knows what but we need to do that to be city has resources to dispatch, ready for an emergency.' such as bulldozers,fire trucks or Speakers included a meteo- swift-water rescue teams. rologfst,Northern California 'There was great attendance, officials who provided emer- which shows that people are gency services in last winter's taking steps and doing things,' goods and county flood control Morrison said. 'Most of disas- officials. less aren't like El Nino,where One very important thing you have a warning.Either way, we learned is the availability as a result of this,we're better and the readiness of the prepared for any emergency.B National Weather Service there's an earthquake tomorrow, bureau in San Diego to provide we're going to be better pre- us very current information as pared to deal with it." The Orange County Register TODAY Nednesday, Oct. B, 1997 FLOODING AND SLIDES HIT SAN BERNARDINO PW A_ ..L KEVORK DIANSP21ANRhe Assmiated Press Chuck Chaple, left, and a co-worker drain flooded Date creek.Snow and hail also fell in the San Bernardino Street in San Bernardino. Mudslides brought on by heavy Mountains above the city as thunderstorms associated with a rains and fire-stripped hillsides covered a foothill area of the .low-pressure system moved through. Crews worked to clean city Tuesday, immersing cars in mud and debris,flooding up city streets throughout the day and set out sandbags in homes and stranding four teens for three hours near a rising anticipation of more expected rainstorms. ORANGE COUNTY SANITATION DISTRICTS ' NEWSPAPER CLIPPINGS Name of Paper Section Page Data Subject COSTA MESA The road has been paved for Irvine Ranch Water District to merge with the Santa Ana Heights Water Co.The Lo- cal Agrncy Formation Com- mission;or LAFCO,ruled Wednesday to allow for the merger despite objections from Costa Mesa Consoli- dated, which bid on the sdme area. Irvine Ranch will be able to save Santa Ana Heights customers three times as much money as Mesa Consolidated,a LAFCO staff report conclud- ed. Orange County Sanitation Districts Newspaper Clippings Name of Paper Sec ion Page # Date Subject Los Angeles Times J «l9l97 Mesa Consolidated May Sue Over Districts'Merger Plans Mesa Consolidated Water District di- rectors may decide today to revive a lawsuit to block a merger between Irvine Ranch Water District and Santa Ana Heights Mutual Water Co. The action comes a week after the Local Agency Formation Commission amended Irvine Ranch's jurisdiction to include Santa Ana Heights.The decision gave Irvine Ranch the final approval it needed to take over the tiny district that served Santa Ana Heights for 75 years. Mesa officials have maintained that their Costa Mesa-based district should he allowed to serve residents In Santa Ana Heights. —HOPE HAMASHIGE v COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA MINUTES JOINT BOARD MEETING SEPTEMBER 24, 1997 aicrs oFo9�y c z z s � a .rwv � b � T}iE ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes for Joint Board Meeting v 09/24/97 Page 2 of 10 ROLL CALL A regular meeting of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, was held on September 24, 1997, at 7:30 p.m., in the Districts'Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present for Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS DISTRICT X Pal McGuigan, Chair Thomas E.Lutz NO. 1 X James M. Ferryman, Chair pro tem rthurPeny e A Mark A.Murphy Joanne Coontz X Thomas R. Sallarelli Jim Potts Totld S ilzer X William G.Steiner DISTRICT X Norman Z. Eckenrode Chair Michael L. Maenz eiler NO.2 A Mark A. Murphy,Chair pro tem Joanne Coontz X Steve Anderson John Holmberg X John Collins James Petrikin X Barry Denes Bob Bell A Burnie Dunlap Marty Simonoff X Mark Le es Bruce A. Broadwaler X Pat McGuigan Thomas E. Lutz X Chris Norby Don Bankhead Todd S hzer X William G. Steiner Hank Wetlaa 1 X Mark Schwin X I Bob Zemel I Tom Dal DISTRICT X Margie L. Rice Chair James V.Evans NO.3 X Eva Miner-Bradford Chair pro tem Paul F.Walker X Steve Anderson John Holmberg X George Brown Gwen Forsythe X Tom Carroll Mary Ann Jones A Brian Donahue Harry M. Dotson A Burnie Dunlap Marty Simonoff X Mark Le es Bruce A. Broadwater X Patsy Marshall Jack Mauller X Pat McGui an Thomas E. Lutz X Chris Norby 1 Don Bankhead Todd Spitzer X William G. Steiner X Dave Sullivan I Tom Hannan X Charles E. Sylvia Aliee B.Jem X Bob Zemel I Tom Del DISTRICT 1 X Jan Deb , Chair John E. Noyes NO.5 X John E. No es Chair oro tem I I Jan Deba X I William G. Steiner I I Todd Spitzer DISTRICT I X James M. Fe an Chair Arthur Perry NO. 6 X William G. Steiner Chair m tem Todd Spitzer X Jen D 'bay Tom W.Thomson Minutes for Joint Board Meeting r 09/24/97 e Page 3 of 10 ACTIVE DIRECTORS ALTERNATE DIRECTORS DISTRICT X Thomas R. Saharelli Chair Jim Potts NO.7 A Christina Shea,Chair proism Baffy Hammond X Jan Debay Tom W.Thomson X James M. Ferryman Arthur Perry X Pat McGuigan Thomas E.Lutz A Mark A. Murphy Joanne Coomz X William G.Steiner Todd Spitzer DISTRICT I X I ShirleyDemloH,Chair Tom Hannan NO.11 X I Dave Sullivan,Chair pro tem Tom Harman Todd Spitzer X I William G.Steiner DISTRICT A Burnie Dunla ,Chair Mart SimonoH NO. 13 X Mark Schwin ,Chair ro tem Hank Wedaa A I Mark A. Murphy Joanne Coontz X I William G.Steiner Todd Spitzer X I Bob Zemel Tom Dal DISTRICT any Hammond NO. 14 X Thomas R.Saharelli Chair ro tem Jim Potts A Mark A. Mu h Joanne Coontz X William G.Steiner I Todd Spitzer X Peer A. Swan Darryl Miller STAFF MEMBERS PRESENT: Don McIntyre, General Manager, Penny Kyle, Board Secretary; Jim Benzie; Christopher D. Dahl; Jim Herberg; Ed Hodges; Steve Kozak; John Linder, Mike Moore; Bob Ooten; Mike Peternan; Gary Streed; Mahin Talebi; Jean Tappan; Michelle Tuchman; Nancy Wheatley; Chuck Winsor OTHERS PRESENT: Thomas L Woodruff, General Counsel; Dana Smith; Phil Stone REPORT OF THE JOINT CHAIR The Joint Chairman regretfully announced the passing of retired employee Richard Randall who recently passed away. Mr. Randall was a supervisor in the Operations& Maintenance Department and worked for the Districts for 21 years. Mr. Collins then requested that the Districts adjourn this meeting in his memory. Chair Collins recognized Don Ito with the State of California Department of Parks and Recreation. Mr. Ito presented their Poppy Award to Nancy Wheatley, Director of Technical Services, her for her efforts on behalf of the Districts in solving the problems they were experiencing with a sewer line at Bolas China State Beach in Huntington Beach. He then recognized Gary Streed, Director of Finance for 30 years of service with the Districts, and Jim Benzie for 35 years of service with the Districts, and presented them with service pins. ` Minutes for Joint Board Meeting 09/24/97 Page 4 of 10 REPORT OF THE GENERAL MANAGER The General Manager reported that Districts'staff invited city managers of the areas we service to a meeting regarding inflow and infiltration. Eighteen of the city managers and district general managers or key staff attended and were supportive of the Districts' efforts. REPORT OF THE GENERAL COUNSEL The General Counsel updated the Directors on the status of the matter entitled Louis Sangermano v. County Sanitation Districts of Orange County, Orange County Superior Court Case No. 732680. Mr. Woodruff reported on the recent ruling of Plaintiffs motion seeking an award of attomeys'fees from the Districts, wherein the court has reversed its prior proposed order and now orders that Plaintiff's motion is denied. APPROVAL OF MINUTES (All Districts) There being no corrections or amendments to the minutes of the regular meeting held August 27,1997, the Chair ordered that said minutes be deemed approved, as mailed. Directors Steve Anderson and John Noyes abstained. RATIFICATION OF PAYMENT OF JOINT AND INDIVIDUAL DISTRICT CLAIMS (All Districts) MOVED, SECONDED AND CARRIED: Ratify payment of Joint and Individual District claims set forth on exhibits "A" "B" and "C", attached hereto and made a part of these minutes, and summarized below: ALL DISTRICTS 07/23/97 08/06/97 Joint Operating Fund $453,014.50 0.00 Capital Outlay Revolving fund 474,352.75 2,942,744.40 Joint Working Capital Fund 169,959.98 1,517,545.17 Self-Funded Insurance Funds 37,739.68 10,365.30 District No. 1 600.00 0.00 District No. 2 26,141.80 3,325.84 District No. 3 16,879.92 15,947.13 District No. 5 705.00 1,296.66 District No. 6 210.00 0.00 District No. 7 5,646.07 610.00 District No. 11 2,499.02 10,500.03 District No. 13 0.00 0.00 District No. 14 0.00 0.00 Districts Nos. 5&6 1,376.18 0.00 Districts Nos. 7 & 14 7.596.71 0.00 TOTALS $L198.721.61 14 502 334.53 Director Mark Leyes abstained. Minutes for Joint Board Meeting 09/24/97 Page 5 of 10 CONSENT CALENDAR ITEMS 9. ALL DISTRICTS MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. 97-31, Revising Districts' Procedures for Settlement of Claims Made Against the Districts; Settlement of Claims Made by the Districts; Collection of Delinquent Accounts Owing to the Districts; Settlement of Civic or Administrative Actions; and Settlement of Worker's Compensation Actions; and repealing Resolution No. 95-112, as amended. 10. DISTRICT 2 MOVED, SECONDED AND DULY CARRIED: Receive and file petition received from Reza Dadashi of Boulevard Development, Inc. requesting annexation of 7.025 acres of territory to the District in the vicinity of Santa Ana Canyon Road and County Hills Road in the City of Anaheim; and adopt Resolution No. 97-34-2, authorizing initiation of proceedings to annex said territory to the District (proposed Annexation No. 76- Portion of Tract No. 14185 to County Sanitation District No. 2). 11. DISTRICT 5 MOVED, SECONDED AND DULY CARRIED: Receive and file Summons and Complaint for Breach of Contract,Wal-Con Construction Co. v. County Sanitation District No. 5 of Orange County, Orange County Superior Court Case No. 782457, in connection with Replacement of Pack Coast Highway Gravity Sewer, Phase 3, Contract No. 5-37-3; and authorize the Districts' General Counsel to appear and defend the interests of the Districts. 12. DISTRICT 7 MOVED, SECONDED AND DULY CARRIED: Receive and file petition received from William Deutsch and five other property owners requesting annexation of 4.17 acres of territory to the District in the vicinity of Foothill Boulevard and East Lemon Heights Drive in the unincorporated area of Orange County; and adopt Resolution No. 97-35-7, authorizing initiation of annexation of said territory to the District. (Proposed Annexation No. 152 Deutsch Annexation to County Sanitation District No. 7). NON-CONSENT CALENDAR ITEMS 14.b. DRAFT STEERING COMMITTEE MINUTES (All Districts)? A verbal report was presented by Director John Collins, Chair of Steering Committee, re the September 24, 1997 meeting. The Chair then ordered the draft Steering Committee Minutes for the meeting held on August 27, 1997 to be filed. Minutes for Joint Board Meeting 09/24/97 Page 6 of 10 14.c. Jim Herberg, Engineering Supervisor, gave a verbal report. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 4 to the Professional Services Agreement with Camp Dresser& McKee for Job Nos. J-40-1 and J-40-2 re Preparation of Phase 1 of Strategic Plan in the amount of$61,667 for a total amount not to exceed $2,020,411.00. Director Mark Leyes abstained. 15.b. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MINUTES (All Districts): A verbal report was presented by Director Pat McGuigan, Chair of the Operations, Maintenance and Technical Services Committee, re the September 3, 1997 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held September 3, 1997 to be filed. 16.b. DRAFT PLANNING, DESIGN, AND CONSTRUCTION SERVICES COMMITTEE MINUTES (All Districts): A verbal report was presented by Director Burnie Dunlap, Chair of the Planning, Design, and Construction Services Committee, re the September 4, 1997 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Planning, Design and Construction Committee Minutes for the meeting held September 4, 1997 to be filed. 16.c. DISTRICT 2 MOVED, SECONDED AND DULY CARRIED: Accept Contract No. 2-7A, Modifications to Portions of Atwood Subbunk Sewer for Riverside Freeway Reconstruction of 91/57 Interchange, as complete, authorizing execution of the Notice of Completion and approving the final closeout agreementwilh Paulus Engineering, Inc. (PDC9743). 164 MOVED, SECONDED AND DULY CARRIED: Approve plans and specifications for TWAS Feed to Digesters F and G at Plant No. 2, Job No. P2-39-1, authorize the General Manager to set October 21, 1997 for bid opening, and authorize the Board Secretary to publish the Notice Inviting Bids (PDC97-44). 16.e MOVED, SECONDED AND DULY CARRIED: Approve Professional Services Agreement with Lord Fleming Architects, Inc. for design of plans and specifications for Plant No. 2 Warehouse, Job No. P2-65, for a total amount not to exceed $42,705.00 (PDC97-45). Minutes for Joint Board Meeting I 09/24/97 Page 7 of 10 17.b. DRAFT FINANCE. ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES (All Districts): A verbal report was presented by Director George Brown, Chair of the Finance,Administration, and Human Resources Committee, re the September 10, 1997 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Finance,Administration, and Human Resources Committee Minutes for the meeting held September 10, 1997 to be filed. 17.c. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report for the month of August 1997. 17.d. MOVED, SECONDED AND DULY CARRIED: Receive and file Quarterly Investment Management Program Report for the period April 1 through June 30, 1997 (FAHR97-57). 17.e. MOVED, SECONDED AND DULY CARRIED: Receive and file FY 96/97 Year End Performance Objective and Workplan Report for the period ending June 30, 1997 (FAHR97-59). 17.g. MOVED, SECONDED AND DULY CARRIED: Receive and file bid tabulation and recommendation; award a Professional Services Agreement with Wackenhut Corporation for Security Services, Spec'fiication No. P-177, providing for two guards 24 hours per day, for a one-year period beginning September 16, 1997, with provision for four one-year extensions, for an amount not to exceed $200,000 per year, and increase the budget allocation from $130,000 to$200,000 (FAHR97-63). 17.h. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. 97-32, approving the Districts' Investment Policy Statement, including the revisions recommended in the report and renewing the delegation of investment authority to the Districts' Director of Finance/Treasurer for 1997-98; authorizing the Districts to enter into short-term (90-day) reverse repurchase agreements, as amended to not exceed 5%of the total portfolio, upon the recommendation of Districts'extemal money managers, with a report back to the Committee; and Districts may not enter into long-term reverse repurchase agreements without approval of the Joint Boards of Directors. Directors Steve Anderson, Mark Leyes, Patsy Marshall, Eva Miner-Bradford, Chris Norby, John E. Noyes, Mark Schwing, William G. Steiner, Dave Sullivan and Bob Zemel voted against the motion. Minutes for Joint Board Meeting 09/24/97 Page 8 of 10 18.b. DRAFT EXECUTIVE COMMITTEE (All Districts : A verbal report was presented by Director John Collins, Chair of the Executive Committee, re the September 17, 1997 meeting. The Chair then ordered the draft Executive Committee Minutes for the meeting held September 17, 1997 to be fled. 18.c. MOVED, SECONDED AND DULY CARRIED: Receive and file LAFCO application for the consolidation of the County Sanitation Districts Nos. 1, 2, 3, 5, 8, 7, 11, 13 and 14, and adopt the following resolutions authorizing staff to formally submit application package to LAFCO for consideration subject to the condition that the annual sewer service charge for the Consolidated District can only be amended by a vote of two-thirds of all members of the governing body: DISTRICT 1: Resolution No. 97-33-1 AYES: Pat McGuigan, Chair, James M. Ferryman; Thomas R. Saltarelli NOES: William G. Steiner ABSENT: Mark A. Murphy DISTRICT 2: Resolution No. 97-33-2 AYES: Norman Z. Eckenrode, Chair, Steve Anderson; John Collins; Barry Denes; Pat McGuigan; Chris Norby; Mark Schwing; Bob Zemel NOES: Mark Leyes; William G. Steiner ABSENT: Burnie Dunlap; Mark A. Murphy DISTRICT 3: Resolution No. 97-33-3 AYES: Margie Rice, Chair, Steve Anderson; George Brown; Tom Carroll; John Collins; Patsy Marshall; Pat McGuigan; Eva Miner-Bradford; Chris Norby; Dave Sullivan; Charles E. Sylvia; Bob Zemel NOES: Mark Leyes; William G. Steiner ABSENT: Brian Donahue; Burnie Dunlap DISTRICT 5: Resolution No. 97-33-5 AYES: Jan Debay, Chair, John E. Noyes NOES: William G. Steiner ABSENT: None Minutes for Joint Board Meeting 09/24/97 Page 9 of 10 DISTRICT 6: Resolution No. 97.33-6 AYES: James M. Ferryman, Chair, Jan Debay NOES: William G. Steiner ABSENT: None DISTRICT 7: Resolution No. 97-33-7 AYES: Thomas R. Saltarelli, Chair pro tem; Jan Debay, James M. Ferryman; Pat McGuigan; NOES: William G. Steiner ABSENT: Mark A. Murphy; Christina Shea DISTRICT 11: Resolution No. 97-33-11 AYES: Shirley Dettloff, Chair, Dave Sullivan NOES: William G. Steiner ABSENT: None DISTRICT 13: Resolution No. 97-33-13 AYES: Mark Schwing, Chair pro tem; Bob Zemel NOES: William G. Steiner ABSENT: Burnie Dunlap, Mark A. Murphy DISTRICT 14: Resolution No. 97-33-14 AYES: Thomas R. Saltarelli, Chair pro tem; William G. Steiner; Peer A. Swan NOES: None ABSENT: Mark A. Murphy; Christina Shea 19. MOVED, SECONDED AND DULY CARRIED :Approve increase to the loan fund aggregate maximum for the Financial Assistance Program for Purchase of Computer Equipment for employees from $150,000 to$250,000. v Minutes for Joint Board Meeting 09/24/97 Page 10 of 10 20. ALL DISTRICTS CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 fAll Districts): The Boards convened in closed session at 9:24 p.m. pursuant to Government Code Section 54956.9 to consider those items listed on the agenda as Item No. (20)(a)(1), (3),(4), and (5) (Agenda Item No. (20)(a)(2)was reported on by the General Counsel under his report in open session). Confidential Minutes of the Closed Session held by the Boards of Directors have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of action taken will be publicly reported at the time the approved action becomes final re Agenda Item No. (20)(a)(4). RECONVENE IN REGULAR SESSION (All Districts): At 9:30 p.m., the Boards reconvened in regular session. There were no actions taken during the dosed session that must be reported out at this time. Confidential Minutes of the Closed Session are maintained by the Board Secretary. ADJOURNMENTS (All Districts): The Chair declared the meeting adjourned at 9:30 p.m. in memory of Richard Randall, retired employee of the County Sanitation Districts of Orange County. W Secretary of the: o of Directors of County Sanit�tipn is`ds Nos. 1, 2, 3, 5, 6, 7, 11, 13& 14 \Vead`dara2\wp.dta`adminZSVv9N97\W 2997.dw FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 0722/97 PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 0723197 POSTING DATE 0723/97 WARRANT NO. VENDOR AMOUNT DESCRIPTION 160241 AGX CORPORATION $419.06 GAUGE 160242 AMERICAN MANAGEMENT ASSOC. 8139.00 SEMINAR REGISTRATION 160243 A T B T-MEGACOM SERVICE $2.339.67 LONG DISTANCE TELEPHONE SERVICES 1602" ATB T-PRO WATTS $843.30 LONG DISTANCE TELEPHONE SERVICES 160245 ATB T-CELLULAR CR BR $16.80 LONG DISTANCE TELEPHONE SERVICES 160246 AWSI $496.00 D.O.T.TRAINING PROGRAM 160247 ABRASIVE ENG.TOOLING B EQUIP. $129.67 HARDWARE 160248 ACCENT INDUSTRIES,INC. $9,533.00 AWNINGS 160249 ACTION DOOR REPAIR CORP. $598.00 DOOR REPAIRS 160250 AIR COLD SUPPLY,INC. $109.91 AIR CONDITIONER REPAIRS 160251 ALTA-ROBBINS $153.53 INSTRUMENT SUPPLIES 160252 AMERICAN AIR FILTER,INC. 54,693.10 MECHANICAL PARTS 160253 BLAKE P.ANDERSON $58.24 EXPENSE REIMS. 160254 ANTHONY PEST CONTROL $470.00 SERVICE AGREEMENT 160255 ATKINMONES COMPUTER SERVICE $321.30 SERVICE AGREEMENT 160256 RANDOLPH AUSTIN CO. $1,396.48 TUBING 160257 AUTO SHOP EQUIPMENT $675.96 FILTERS 160258 BARNES B NOBLE BOOKS $861.54 PUBLICATIONS 160259 BAVCO $1,579.62 MECHANICAL PARTS 160260 BEAR COMMUNICATIONS INC. $1,797.34 UHF RADIO 160261 810-GRO DIVISION $27,778.61 RESIDUALS REMOVAL MO 4-26.95 100262 BOLT TECH $3,202.28 TOOLS 160263 BOOT BARN $118.42 REIMBURSABLE SAFETY SHOES 160264 BORNEMANN PUMPS,INC. $51.39 PUMP PARTS 160265 BUSINESS B LEGAL REPORTS $495.00 SOFTWARE 160266 CCI TECHNOLOGIES $4.244.00 COMMUNICATIONS EQUIPMENT 160267 CEPA $882.00 LAB SUPPLIES 160268 CH2M HILL $19.910.00 ENGINEERING SERVICES J-31 160269 MICROBAC LABORATORIES,INC. $720.00 GAS ANALYSIS 160270 CPU COMPUTER REPAIR 8162.97 COMPUTER REPAIR 160271 CS COMPANY $1,941.04 PLUMBING SUPPLIES 160272 CALTROL,INC. $1,574.02 HARDWARE 160273 CAMP DRESSER B MC KEE INC $50.284.00 ENGINEERING SERVICES 160274 CANUS CORPORATION $2,425.00 FIBER OPTIC CABLE 160275 CAROLLO ENGINEERS $58.296.38 ENGINEERING SERVICES MO 5-24-95 160276 CENTREPOINT COMMERCIAL INT. $13,108.59 OFFICE FURNITURE 160277 CENTURY PAINT 3546.51 PAINT SUPPLIES 160278 CHROME CRANKSHAFT,INC. $580.00 PUMP PARTS IW279 CLOSSON BCLOSSON 81,482.50 LANDSCAPE CONSTRUCTION MANAGEMENT 160280 COAST FIRE EQUIPMENT $563.99 SERVICE AGREEMENT 160281 COMBYTE USA INC. $531.00 MICRO SCANNER 160282 COMMUNICATIONS PERFORMANCE GRP $9.657.20 PROFESSIONAL SERVICES 160283 COMPUCOM SYSTEMS $8.642.02 SOFTWARE UPGRADE 160284 COMPUTER GRAPHICS GROUP $728.05 PROFESSIONAL SERVICES 160285 CONDENSER B CHILLER SERVICE $11.359.89 CONDENSER COILS 160286 CONFIDENTIAL MGMT SERVICES $32,805.56 INVESTIGATIVE SERVICES FUND NO 9199 - Jr DIST WORKING CAPITAL PROCESSING DATE 0722197 PAGE 3 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 0723/97 POSTING DATE 0723/97 WARRANT NO. VENDOR AMOUNT DESCRIPTION 160333 PL HAWN CO.INC. $26.94 ELECTRIC SUPPLIES 160334 EG HELLER'S SON INC $97.62 ELECTRIC SUPPLIES 160336 HEWLETT PACKARD $34.48 SERVICE AGREEMENT 160336 HIGH-POINT RENDEL $1,376.18 TOOLS 160337 ISCO,INC. $102.04 INSTRUMENT 160338 LINDA HOLMES $3.437.50 PROFESSIONAL SERVICES 160339 HOME DEPOT $42.74 SMALL HARDWARE 160340 HRDIRECT $212.45 SOFTWARE 160341 RS HUGHES CO.INC. $448.54 PAINT SUPPLIES 160342 HUNSAKER&ASSOC IRVINE,INC $76.00 EASEMENT SERVICES 160343 CRY OF HUNTINGTON BEACH $38.04 WATER USE 160344 IPCO SAFETY $3.623.83 SAFETY SUPPLIES 160345 ISCO,INC. $13.423.07 INSTRUMENT 160346 INDUSTRIAL THREADED PRODUCTS $160.36 CONNECTORS 160347 IRVINE RANCH WATER DISTRICT 528.10 WATER USE 160348 GREAT WESTERN SANITARY SUPPLY $1.995.71 JANITORIAL SUPPLIES 160349 KEENAN SUPPLY $69&76 WELDING SUPPLIES 160350 KEMIRON PACIFIC,INC. $25,901.99 FERRIC CHLORIDE MO9-27-95 160351 APPLIED INDUSTRIAL TECH $136.71 MACHINE PARTS 160352 KIRK EXPRESS $131.61 PAPER 160353 KNOX INDUSTRIAL SUPPLIES $2,039.87 TOOLS 160354 LA CELLULAR TELEPHONE CO. $772.34 CELLULAR TELEPHONE SERVICE 160355 LAMOTTE COMPANY $170.01 TEST KIT 160356 LAB SYSTEMS $6,021.45 INTEGRATION SERVICES 160357 LAB SAFETY SUPPLY CO. $30.89 SAFETY SUPPLIES 160358 LABWARE INC. $152,000.00 LAB INFORMATION MOMT SYSTEM SOFTWARE MO 2-2697 160359 EMILY LANCASTER.M.S.W. $126.00 O"ITE SEMINAR 160360 LEE&RO CONSULTING ENGINEERS,INC. $29,773.69 ENGINEERING SERVICES 160361 LIMITOROUE CORP. $1.687.63 ELECTRIC PARTS 16D362 THE LITIGATION GROUP $7.674.66 LEGALSERVICES 160363 LOGICWORKS INC $3.408.54 SOFTWARE 160364 LOS ANGELES GALVANIZING CO. $214.23 GALVANIZE GAP PLATES 160365 MPS $1.906.00 PHOTOGRAPHIC SERVICES 160366 MACOMCO $183.26 SERVICE AGREEMENT 160367 MANDIC MOTORS $104.00 TOWING SERVICES 160368 MARVAC ELECTRONICS $262.13 INSTRUMENT SUPPLIES 160369 DONALD F.MCINTYRE $133.42 EXPENSE REIMS. 160370 DAWN MCKINLEY $119.78 EXPENSE REIMB. 160371 MCMASTER-CARR SUPPLY CO $62.04 TOOLS 160372 MEDLIN CONTROLS CO. $84.91 INSTRUMENT SUPPLIES 160373 MESA MUFFLER $303.96 TRUCK PARTS 160374 METRA HEALTH $15.413.50 MEDICAL INSURANCE PREMIUM 160375 MIDWAY MFG.&MACHINING $15.077.60 MECHANICAL REPAIRS 160376 MISSION INDUSTRIES 82,045.89 UNIFORM RENTALS 160377 MITCHELL INSTRUMENT CO. $120.00 INSTRUMENT 160378 MOBILE MODULAR MANAGEMENT CORP $862.00 OFFICE TRAILER LEASE FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSINGDATE 0722197 PAGE5 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 0723197 POSTING DATE 0723197 WARRANT NO. VENDOR AMOUNT DESCRIPTION 160425 SELCO PRODUCTS CO. $163.03 METER CONNECTOR 160426 SHAMROCK SUPPLY $237.59 TOOLS 160427 SHURELUCK SALES $2.965.37 TOOLS/HARDWARE 160428 SIEVERS INSTRUMENTS INC. $1.800.00 SERVICE AGREEMENT 160429 SNAP-ON TOOLS CORP. $932.94 TOOLS 160430 SOUTH COAST WATER $808.13 LAB SUPPLIES 160431 SOUTHERN CALIFORNIA AIR $1.184.17 WINDOW AIR CONDITIONER 160432 SO CALIF EDISON CO $7.580.28 POWER 160433 SO CALIF EDISON CO $49.637.28 POWER 160434 SO CAL GAS CO $19.143.40 NATURAL GAS 160435 SO.CALIFORNIA MARINE INST. $880.00 RENTAL EQUIPMENT 160436 SPEX CERTIPREP INC. $487.91 LAB SUPPLIES 16D437 STANDARD BUFF B EQUIP CO INC $627.59 ELECTRIC MOTOR 160438 STARNA CELLS,INC. $248.49 LAB SUPPLIES 160439 STATE CHEMICAL MANUFACTURING S518.79 JANITORIAL SUPPLIES 160440 SUMMIT STEEL $1,692.22 METAL 160441 SUNSETFORD $39.50 TRUCK PARTS 16D442 SUNSET INDUSTRIAL PARTS $193.66 HOSE 160443 SUPELCO,INC. $597.97 LAB SUPPLIES 16MM SUPER CHEM CORP. $343.61 CHEMICALS 160445 SUPER POWER PRODUCTS $1.616.25 JANITORIAL SUPPLIES 160446 SYSCOMINC $12,550.00 ON41TE TRAINING 160447 THOMPSON INDUSTRIAL SUPPLY $517.17 MECHANICAL PARTS 160448 AEROFUND FINANCIAL $816.21 DIRECTORS'MEETING EXPENSE 160449 TORNELL B COTTON $2.154.90 LEGAL SERVICES 160450 TROPICAL PLAZA NURSERY,INC. $2,400.00 CONTRACT GROUNDSKEEPING M.O.6.1144 160451 TRUESDAIL LABS $2,263.60 LAB SERVICES 160452 MICHELLE TUCHMAN $265.15 EXPENSE REIMB. 160453 TUTHILL CORPORATION $54.05 GASKET 160454 UNISOURCEIVOR BUTLER PAPER $817.66 OFFICE SUPPLIES 160455 DATAVAULT I US SAFE DEPOSIT CO $110.00 OFFSITE BACK-UP TAPE STORAGE 160455 VWR SCIENTIFIC $7,052.53 LAB SUPPLIES 160457 VALCO INSTRUMENTS CO.INC. $103.24 LAB SUPPLIES 160458 VALCOM S137.04 SOFTWARE 160459 VALLEY CITIES SUPPLY CO. $1.582.37 PLUMBING SUPPLIES 160460 VARIAN ASSOCIATES $830.84 FILTERS 160461 VERTEX TECHNOLOGIES,INC. $132.43 FIBER OPTICS 160462 WACKENHUT CORP. $1,85SA0 CONTRACT SERVICE-SECURITY GUARDS 160463 WARRINGTON $213.00 SERVICE AGREEMENT 160464 WATER ENVIRONMENT FEDERATION $1,448.96 PROFESSIONAL DEVELOPMENT COURSES 160465 WATERS CORPORATION $70.97 SERVICE AGREEMENT 18D466 THE WASTEWATER CONNECTION $1,192.40 METAL DETECTOR 160467 WESTERN BUSINESS SYSTEMS $315.29 PAYROLL CHECK STOCK 160468 WESTERN STATES CHEMICAL SUPPLY $31,680.00 CAUSTIC SODA MO 8-23-95 160469 WESCO DISTRIBUTION INC. $195.74 INSTRUMENT SUPPLIES 160470 WOODWARD CLYDE CONSULTANTS $2.322.02 PROFESSIONAL SERVICES County Sanitation Districts Of Orange County Claims Paid 08/06197 Check No. Vendor Amount Description 5501 Advanco Constructors,Inc. $1.157.582.60 Construction J-34-1 ,P2-35-5 5502 Barclays Bank PLC $189.632.72 cop Le0er Of Credit 5503 BloGro Division $27,048.24 Residuals Removal MO 4.26-95 5504 Brownw,&Caldwell Consultants $42.604.21 Engineering Services Res 93-101 5505 Canus Corporation $37,094.00 Fiber Optic Cable 5506 Clayton Environmental Consultants $27.039.08 Professional Services 5507 County Sanitation Districts $29.719.07 Reimburse Workers Comp 5508 Crane Veyor Corp. $26.222.37 Inspection Port Hardware 5509 Dell Markeding L.P. $42,951.06 Computers 5510 FMC Corporation $113,383.91 Hydrogen Peroxide MO 9-14-94 5511 Nemiron Pacific,Inc. $66.064.69 Ferric Chloride MO 9.27-95 5512 Margate Construction,Inc. $724.734.00 Construction PI-36-2 5513 Margate Construction,Inc. $99,760.00 Construction P140-2(Rebid),P2474(Rebid) 5514 Margate Construction,Inc. $251,408.84 Construction P141,P1 43 5515 Nodhwestem-Reliastar $21,464.93 Basic Life insurance 5516 Pack Investment Management $126,022.00 Investment Millard.Service Res.9545 5517 Pactficare Of Ca $30,064.03 Health lnsumnce Premium 5518 Penn Wllson $50.298.99 CNG Fueling Slogan MO 1.24.96 5519 Polymme.Inc.Wor Polydyne $56,308.34 Canonic Polymer MO 3-11-92 5520 Science Applications lnrl E36,787.08 Ocean Monitoring MO 641-94 5521 Sverdrup Civil,Inc. $479,855.30 Construction P2-35.3,P1-38.5,P246,P2-55 5522 Tula Ranch I Magan Farms $60,396.95 Residuals Removal 5523 Vapax Inc. $167.525.00 Foul Air Monitors 5524 ATB T-Cellular CR&R $3.60 Long Distance Telephone Services 5525 AT&T-Megacom Service $2,555.80 Long Distance Telephone Services 5526 AT&T.Cellular CR&R $8.60 Long Distance Telephone Services 5527 A T&T-Cellular CR&R $22.43 Lang Distance Telephone Services 5528 A T&T-Magacem Service $843.30 Lang Distance Telephone Services 5529 A.C.T.I I.D.P. $300.00 Service Agreement 5530 Academic Press 568.34 Publiomtlons 5531 Accurate Alr Engineering $767.85 Fillers 5532 Aglon Door Repair Corp $8,696.00 Door Repairs 5533 Alr Uqukle Amedce Corp. 52,017.34 Specialty Gases 5534 Air Products&Chemicals $569.61 O&M Agreement Oxy Gen.Sysl.MO 8-9.89 5535 Albedeons Inc.01930 $210.00 Permll Fee Refund 5536 A0a-Robbins,Inc $116.03 Instrument Supplies 5537 Alum"I stems USA,Inc. 52,390.00 Scaffolding Rental 553E American Airlines $5,955.36 Travel Services 5539 American Banker Newsletters $595.00 Subscription 5540 Americen Management Association $75.79 Publications 5541 American Type Culture $147.16 Publications 5542 Amerdata $333.96 Office Equipment 5543 Ametek,Inc $93.74 Equipment Repair 5544 Anthony Past Control $180.00 Service Agreement 5545 Appleone Employment Service 52,703.43 Temporary Employment Services 5546 Applied Industrial Technology $2,114.93 Pump Pads County Sanitation Districts Of Orange County Claims Paid 08/06/97 Check No. Vendor Amount Description 5593 John J.Collins $450.00 Meeting Expenses 5594 Community Action EAP $950.00 District EAP-July 97 5595 Colpuserve Incorporated $757.72 Computer Services 5595 Consolidated Electrical Dist. $1,186.12 Electric Parts 5597 Converse Consultants O C $2.048.10 Consulting Services NO 8-11-93 559E Cooper Cameron Corp. $1,011.98 Engine Pads 5599 Copelco Capital,Inc. $1,432.00 Color Copier Lease 5600 Core Laboratories,Inc. $1=00 Lab Supplies %at Corporate Express $5.242.55 Office Supplies 5602 Costa Mesa Auto Supply $4.37 Truck Pads 5603 Counterpart Enterprises $86.93 Mechanical Supplies 5604 County of Orange $610.00 Permit Fees 5605 County of Orange $7,080.00 Administrative Processing Fees 5606 County Sanitation Districts $164.08 Reimb.Petty Cash 5607 County Wholesale Electric $3,775.71 Electric Parts 5608 Crane Pro Services $1.985.00 Maintenance Agreement 5609 Custom Craft Flooring $3,437.20 Carpet Installation 5610 Culler-Hammer Inc. $649.10 Equipment Repair 5611 CASA $850.00 Conference Registration 5612 GEM Corporation $549.14 Lab Supplies 5613 CS Company $583.55 Plumbing Supplies 5614 CS Company $63.36 Plumbing Supplies 5615 CS Company $81.69 Plumbing Supplies 5616 CS Company $91.59 Plumbing Supplies 5617 Day&Nee Door Service Inc. $137.00 Fire Door Inspection 5618 Janice Debay $450.00 Meeting Expenses 6519 Digital Equipment Corp. $7,916.15 Office Equipment 5620 Dionex Corporation $62.76 Lab Supplies 5821 Dodge Construction News $192.00 Legal Advertising 5622 Cover Elevator Company $2.130.00 Elevator Maintenance 5623 Dunn Edwards Corp. $73.70 Paint Supplies 5624 DGA Consultants $4.725.84 Surveying Services MO 6-8-94 5625 DWG Associates 53,387.98 Professional Services 5626 Eagle Industrial Metals 5436.39 Pipe 5627 Enchanter,Inc. $8.400.00 Ocean Monitoring MO 5-24-95 5628 ENS Resources,Inc. $1,386.01 Professional Services 5529 Fairbanks Scale,Inc. $480.00 Maintenance Agreement 5630 Fairmont Press,Inc. $465.00 Publications 5631 John B.Falkenstein SS41.95 Expense Reimb. 5632 First American Idle Insurance $450.00 Preliminary Title Report 5633 Florida Conveyor B Equipment $771.05 Roller Bracket 5634 Fountain Valley Camera $323.14 Photo Supplies 5635 City of Fountain Valley $200.00 Water Use 5636 Fry's Electronics $4.555.10 Electronic B Computer Supplies 5637 Furon Company $382.28 Cable 5638 Ganahl Lumber Co. $35.56 Lumber/Hardware County Sanitation Districts Of Orange County Claims Paid 08/06/97 Check No. Vendor Amount Description 5685 Law/Crandal,Inc. $1.645.12 Soil Testing MO7-13-94 5686 League of California Cities E50D.00 Membership Dues 5687 Uppincoft-Raven $85.00 Publication 5688 Los Angeles Power Association $75.00 Subscription 5689 La Cellular Telephone Co. $59.66 Cellular Telephone Service 5690 M.E.Sllbenmann Co. 518,274.00 Sewer Repairs 5691 Maintenance Products,Inc. $3.409.94 Mechanical Supplies 5692 Maintenance Technology Corp. E1.406.63 Wire 5693 Managing Automation Software $95.00 Publication 56N Mar Vac Electronles $157.80 Instrument Supplies 5695 Mc Junkin Corporation $610.14 Plumbing Supplies 5696 McGarry Central $1.271.00 Maintenance Agreement 5697 Donald F.McIntyre $854.91 Expense Reimb. 5698 McMaster-Cart Supply Co. $1,382.71 Tools 5599 Machanlcal Drives Co. $176.60 Electrical Parts 5700 Meeling Planners Plus $4.000.00 Orange County Fair Coordinator 5701 Mobile Modular Management 3344.80 Office Trailer Lease 5702 Moore Products Co. $1,002.44 Valve Parts 5703 Morton San $1.231.76 San 5704 Motion Industries $M.16 Pump Parts 5705 MPS Photographic Servlces $254.68 Photographic Services 5706 Net West Markets $750.00 COP Interest Draw Fees 5707 National Academy Press $41.71 Publication 5708 National Safety Council $5.299.33 Safety Film Rentals 5709 Neal Supply Co. $4.460.56 Plumbing Supplies 5710 Network Catalyst 591900.00 Consultant 5711 Norco Delivery S99.a0 Mail Delivery Service 5712 Northwestem Carbon 53.284.78 Filters 5713 Office Depot $1,711.11 Office Supplies 5714 Office Pavllfion $15,138.22 Office Furniture 5715 Robed Dole. 5323.57 Expense Reimb. 5716 Opts Software 59.700.00 Software 5717 Orange County Pump Co. $357.03 Pump Paris 5718 Orange County Wholesale $1,249.92 Instrument Supplies 5719 Orange Valve 8 Fining $1,216.52 Fittings 5720 OC-ASTD $65.00 Membership Dues 5721 Pacific Ben $1.247.72 Telephone Services 5722 Pacefoc Mechanical Supply 5540.74 Plumbing Supplies 5723 Pacific Pads and Controls 520.36 Instrument Supplies 5724 Padre Janitorial Supply $2.002.86 Janitorial Supplies 5725 Pagenet $628.63 Rental Equipment 5726 Patrick T.Pan $718.47 Expense Reimb. 5727 Parkhouse Tiro,Inc $571.49 Tires 5728 Pads Unlimited $256.92 Truck Parts 5729 Parma Seal $7.373.22 Lube Oil 5730 Pfhley Bowes $331.33 Postage Machine Service Agreement County Sanitation Dlstdch Of Orange County Claims Paid OWM97 Check No. Vendor Amount Description 5777 VWR Scientific $765.08 Lab Supplies 5178 Wackenhut Corp. $4,094.16 Contract Service-Security Guards 5779 West-Lite Supply Co. $767.18 Electric Supplies 5780 Western Business Systems $606.91 Office Supplies 5781 Western Pacific Alliance Co. $237.0111 Equipment Repair 5782 Western Slates Chemical Inc. 313,605.D.5 Caustic Soda M08.23-95 5783 Woodard B Curran $13.200.00 Professional Services 57M Woodward-Clyde Consultants $5.295.00 Professional Servims 5785 WEFTEC'97 $585.00 Seminar Registration 5786 W W Grainger,Inc $399.61 Compressor Pads 5787 Xerox Corp. $11.420.14 Copier Leases 5788 Yellow Springs Instrument Co. $124.45 Lab Sapplle3 5789 Zymark Corporation $2,012.01 Lab Supplies 5790 James E.Cowan $952.34 Expense Reimb. 5791 Edward M.Torras $385,05 Expense Reimb. 5792 John A.Vincent $373.00 Expense Reimb. 5793 Nancy J.Wheatley $767.72 Expense Reimb. 5794 Judith A.Wilson SUM Expense Reimb. 5795 Charles F.Winsor 5508.32 Expense Relmb. 5796 Sk 11Path Seminera $348100 Seminar Registration Total Claims Pad 08MMI $4.502.334.63 Summery Amount D131dd klm 2 $3.325.84 District No.3 $15.947.13 District No.5 $1.296.60 Debrief No.7 5810.00 Distdd No. 11 $10,500.03 CORF $2,942.744.40 Self Insurance Funds $10.355.30 Joint Operations $1.517.545.17 f4,502.334.57 ❑ COMM.INFO.ITEM For an Say Uae 0n1v AGENDA ❑ COMM.ACTIONITEM ITEM ❑ Jr.BDS.CONSENT TRANSMITTAL ❑ JT.BDS.DISCUSSION (NON-CONSENT) ❑ PUaUCHHEARING 0 ad /JT.BOB.MEETINGDATE 0 __Z-.rT.BDS.AGENDA ITEM NO. MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION OMITS: OMITS (Originator) PDC: PDC FAHR: FAHR 2220/Ross H. Tipps/2558 EXEC: EXEC STEER: STEER Division No.,Name,and Extension JT.BDS: 10/22/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wordina: RATIFYING PAYMENTOF CLAIMS OF THE JOINT AND INDIVIDUAL DISTRICTS BY ROLL CALL VOTE (each Director shall be called only once and that vote will be regarded as the same for each District represented unless a Director expresses a desire to vote differently for any District). Recommended Action(sl: 1. Staff recommends approval of payment of claims/warrant listing. CEQA REVIEW: Project Is Exempt: YES NO NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC Date Notice of Exemption Filed: ITEM: Negative Declaration Approved on Final EIR Approved an_and Notice of Determination filed on CURRENT BUDGET/COST CURRENTYEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES ITalal evacsl FNa Tanners) TOTAL BUDGETED AMT.:$ N/A N/A N/A N/A SOURCE: CORF JO DISTRICTS SchedulelLine Items: AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION BUDGET TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: $0.00 Master Plan Estimate: Year of First Costs: THIS AITNENDOR/PROJ ECT COST ORIGINAL BID, CHANGE ORDERS, AMOUNT AMENDED INFORMATION PO,CONTRACT FUNDS PREY. REQUESTED THIS PROJECT AMOUNT APPROVED AIT AMOUNT $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO YES REQUIRES BOARD POLICY ACTION? YES NO NOT APPLICABLE If YES,stale number: _Permanent Limited Tenn If YES,explain in ADDITIONAL INFORMATION aection R.W=1xlel Page 1 of 2 H:\WP.DTATINQ220\TIPPS1A IT.WPD 66// ATTACHMENTS TO COMMITTEE AGENDA(List): 6k t' sg, orator Date , CON ENC S: —Si�aozz it gne re Date Division Manager(Or esi e ��s1�� ATTACHMENTS TO JOINT BOARDS AGENDA(Dsg Sign % Daat Deportment Head( r Designee) Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) c: Department Head AGM-Administration AGM-Operations General Manager eew.eovrasr Page 2 of 2 H:%W P.DTAIFIN12220\TIPPSW IT.NPD County Sanitation Districts Of Orange County -. Claims Paid OB21197 Check No. Vendor Amount Description 5831 Camp Dresser 8 McKee Inc. 527,702.00 Engineering Services 5832 COUch Bros.Inc.,DBA Colich $101,202.84 Construction 11-17-1 5833 Delta Dental $39.759.04 Dental Insurance 5B34 Kemiron Pacific 8 Sans $144.473.50 Fame Cloride MO 9-27-95 5835 Mike Piich 8 Sons $166,694.25 Construction 3.35R-1 5836 Orange County Water District $89.758.20 GAP Water Use MO 6-9-93 5837 Pan Energy Trading 8 Market $67.11725 Natural Gas 5838 Pima Gro Systems,Inc. $92.281.01 Residuals Removal MO 3.29.95 5839 Schenck Trebel $35.061.44 Balancing Machine 6840 Science Applicalions Intl.,Co. $172.048.42 Ocean Monitoring MO 6$94 5841 Southern California Edison $54,121.39 Power 5842 Waste Markets $34,090.34 Residuals Removal MO 3.27-96 5943 Water Environment Research Foundation W,240.00 Utility Subscription Service 5844 Western States Chemical Inc. $28,679.96 Caustic Soda NO B-23.95 5845 South Coast Air Quality Mgmt. $28,903.14 Permit Fees 580 AT&T.Cellular CR 8 R $3.20 Long Distance Telephone Services 5847 Accurate Air Engineering,Ina $9,833.19 Intermolers 5848 Aldco Systems,Inc. $3,200.00 Engine Equipment 5849 Alpha Research Group $9.050.00 Training Materials 5850 American Digital Technologies $6,000.00 Consulting Services 6851 American Management Association $165.OD Publication 5852 Anthony Pest Control 5215.00 Service Agreement 5853 Appleone Employment Service $1,736.35 Temporary Employment Services 5854 Applied Industrial Technology $495.02 Pump Paris 5855 Aquatic Bioassay And Consulting $705.00 Lab Services 5856 Aquatic Testing Laboratories $3,000.00 Lab Services 5857 Ants Disposal Service,Inc. $311.60 Tosic Waste Removal Sass Asbury Environmeml Services $90.01) Waste Oil Removal 5859 Assoc Of Metropolitan Sewarage $260.00 Publication 5050 ACC American Computer B Comm. $149.00 Maintenance Agreement 5861 Auto Electric Radio $156.08 Instrument Repair 5862 American Society for Quality $41.00 Publication 5863 ASRAnalysls $640.00 Professional Services 5864 AWSI $183.00 D.O.T.Program Testing 5865 Banana Blueprint $2,106.81 Printing NO 11-7-94 5866 Battery Specialties $40.34 Batteries 5867 Bon-A-Rue's $131.55 Truck Pads 5868 Boyle Engineering Corp. $4,435.26 Engineering Services P141,P248 5869 Boyle Engineering Corp. $15,874.86 Engineering Services P141,P248 5870 Budget Janitorial, Inc. $3,085.00 Jandonal Services MO 1-12.94 5871 Business Week $32.95 Subscription 5872 Cal-Glass.Inc. $43.10 Lab Supplies 5873 California Auto Rehigeretion $283.80 Repair Vita 5874 California Journal $37.95 Subscription 5875 Carolla Engineers $5,943.52 Engineering Services J-33-2 5876 Catapult Inc. $2,9W.00 On-Site Training County Sanitation Districts Of Orange County Claims Paid 08121197 Check No. Vendor Amount Description 5877 Cenlrepolnte Commercial Interiors $638.35 Office Furniture, 5878 Compuserve lncarporated $813.57 Computer Services 5879 Consolidated Electrical Distributors $2.984.08 Electronic Pads 5880 Corporate Environmental Strafe $170.00 Subscription 5881 Coporate Express $1.914,55 Office Supplies 5882 Costa Mesa Auto Supply $209.54 Truck Parts 5883 County of Orange $2.505.00 Administrative Fees 5884 County Sanitation Districts of Oc $1,947.98 Workers Comp Reimb. 5885 County Sanitation Districts of Oc $1.417.92 Petty Cash Reimb. 5886 County Wholesale Electric Co. $2.709.04 Electric Pads 5887 CCI Technologies $4.138.62 Cable Installation 5888 CDS I Nedee $179.70 Electric Parts 5889 Muniete,City of $80.00 Meeting Registration 5890 CS Company $2,296.34 Plumbing Supplies 5891 CS Company $1.762.79 Plumbing Supplies 5892 CS Company $950.73 Plumbing Supplies 5893 DVels Sales Company $21.98 Fittings 5894 Daily Pilot $112,50 Notice 6 Ads 5895 Dapper Tire $247.19 Time 5896 Derapoint,Inc. $87.45 Software 5897 Diamond H Rowgnitmn $1.343.49 Service Awards 5898 Digital Equipment Corporation $5.903.18 Olfica Equipment 5899 Dunn-Edwards Corporation $1,650.82 Paint Supplies 5900 DGA Consultants,Inc. $6.364.42 Engineering Services 2-34R 5901 DWG Associates $3.940.78 Professional Services 5902 East Bay Municipal Utility Dist $495.00 Workshop Registration 5903 Edinger Medical Group,Inc. $75.00 Medical Screening 5904 Edwards Systems Technology $1,452.50 Service Agreement 5905 Electra Bond,Inc. $980.63 Equipment Repair 5906 Electra-Bond $835.06 Equipment Repair 5907 Emergency Management Network $8.125.00 CPR/Fmrt Aid Training 5908 Enchanter,Inc. $2,100.00 Ocean Monitoring M.O.5.24-95 5909 Executive Enterprises $1.495.00 Seminar Registration 5910 EMED $177.70 Blank Tags 5911 Federal Express Corp. $774.79 Air Freight 5912 Fibedmn $101.37 Fiber Optic Cable 5913 Filter Supply Company $164.79 Filters 5914 Fllterline Corporation $368.25 Filters 5915 First Choice $304.47 Communications Equipment 5916 Fish 2000 $1.177.65 Environmental Compliance B Monitoring Supplies 5917 Fisher Scientific $229.40 Lab Supplies 5918 Flat and Vertical,Inc. $247.50 Concrete Cutting 5919 FlcSystems,Inc. $3,325.45 Pump Parts 5920 Forked Engineering 8 Surveying $4,594.79 Engineering Services P-150 5921 Fountain Valley Camera $74.27 Photo Supplies 5922 Fountain Valley Paints,Inc. $193.95 Paint Supplies C I County Sanitation Dlettlds Of Orange County Claims Paid 0W21197 Check No. Vendor Amount Description 5923 Franklin D.Dryden,P.E. $3,019. 0 Professional Services 5924 Franklin Quest Co. $1,076.05 Office Supplies 5925 Frazee Paint and Wallcovering $139.37 Paint Supplies 5926 Fry's Electronics $854.92 Electronic B Computer Supplies 5927 City of Fullerton $262.60 Water Use 5928 FST Send and Gravel,Inc. $533.20 Road Base Materials 5929 G.P.Resources,Inc $9.178.09 Unleaded Gasoline 5930 GanakCellahan Company $2.466.40 Chemicals 5931 The Gas Company $21,ODO.30 Natural Gas 5932 GTE California $9,297.65 Telephone Services 6933 Gledlch-Mkchell,Inc $4,289.74 Pump Parts 5934 Gigs Information Group,Inc $6.000.00 Professional Services 5935 Golden West Window Service $1.658.00 Window Cleaning 5936 Graphic Distributors $196.11 Photographic Supplies 5937 Graseby STI $10.987.00 Engine Pads 5938 The Great American Printing Cc $5.060.60 Printing 5939 Greater LA.Chph National Be $414.96 Publications 5940 GST,Inc.I Micro City $6.568.92 Office Supplies 5941 Haaker Equipment Company $1,468.49 Truck Parts 5942 Harold Primrose Ica $126.00 Ice For Samples 5943 Hartzell Fan,Inc. $17,575.69 Dud Fens 5944 Hatch 8 Kirk Inc. $2.104.04 Truck Parts 5945 Haulaway Storage Containers $2,060.00 Container Rentals 5946 Havtrins Associates $3,463.00 Lab Equipment 6947 Hllq Inc. $1,724.04 Tools 5948 Hoerblger Service,Inc. $437.46 Compressor Pant 5949 Holmes 8 Namer $12.653.51 Engineering Services 5950 Home Depot $229.48 Small Hardware 5951 Hunsaker 6 Associates-Irvine $1,738.00 Professional Services 5952 City of Huntington Beach $484.42 Water Use 6953 Huntington Supply Co.,Inc. 549.78 Tools 5954 Hunt's Final Phase $3,500.00 Construction 5955 HB Type 8 Graphics $775.58 Printing 5956 Imaging Plus,Inc. $2.053.42 Office Supplies 5957 Industrial Treaded Products $328.93 Connectors 5958 Information Resources $426.00 Personnel Services 5959 Institute for Applied Management $323.25 Training Video 5960 IBM Corporation-Way $I.T70.83 Power Supply 5951 Interstate Battery Systems $1,094.85 Bakeries 5962 Irvine Ranch Water Districts $35.04 Water Use 5963 IBM Corporation-Way $324.00 Maintenance Agreement 5954 IDEXX Distribution Corp. $2,597.05 Lob Supplies 5965 IPCO Safety-Ca $3,007.38 Safety Supplies 5966 J 8 W Scientific $599.99 Lab Supplies 5967 J.G.Tucker and Son,Inc $358.92 Instrument Parts 5968 James M.Evans $4,322.10 Professional Services County Sanitation Districts Of Orange County Claims Palo 0821/97 Check No. Vendor Amount Description 5969 Jay's Catering $1,059.29 Directors'Meeting Expense 6970 Johnstone Supply 5381.37 Electric Parts 5971 Knox Industrial Supplies 5876.02 Tools 5972 Lab Safety Supply,Inc $250.38 Safety Supplies 5973 Leadership Directories,Inc 5237.50 Subscription 5974 Lea 6 Ro,Inc $6.069.13 Engineering Services 5975 Linda L.Holmes $1,593.75 Hearing Officer 5976 LA Cellular Telephone Company $1,547.30 Cellular Telephone Service 5977 Marcy Rothenberg $780.011 Professional Services 5978 MCBaln Instruments $550.00 Lab Supplies 6979 McMaster-Can Supply Co. $602.81 Tools 5980 Mellon Trust $15,989.94 Investment Custodian Bank 5981 Metropolitan Chemical Company $285.37 Cleaner/Degreaser 5982 Microsoft Corporation $1,695.00 Publications 5983 Midway Manufacturing B Machining $2,650.011 Mechanical Repairs 5984 Monica Edwards $6,OOU.01) Professional Services 5985 Montgomery Watson $3,872.50 Air Toxin Project MO12-12-90 5986 Motion Industries $300.39 Pump Parts 5987 MoloPhoto $124.21 Photographic Services 5998 MES Co. 52,353.26 Roller Belt 5989 MPS Photographic Services,Inc. 5151.09 Photographic Services 5990 National Plant Service,Inc. $1,530.011 Vacuum Truce Services 5991 Greater LA.Chapter Narl Safety Council $4,470.38 Safety Training 5992 Neal Supply Company $7.609.97 Plumbing Supplies 5993 Network Solutions,Inc. $200.00 Intemet Domain Name Registration(CSDOC.com) 5994 Hickey Petroleum Co.,Inc. $4,926.02 Lubriranls/Diesel Fuel 5995 The Norco Companies $99.00 Mail Delivery Service 5996 New England Water Environment 535.00 Meeting Registration 5987 Office Depot Business Services $2.452.58 Office Suplies 5998 Office Pavlllion $3,849.16 Office Furniture 5999 Omega Corporation $24.939.99 Security System Repairs 6000 One On One $199.73 Subscription 6001 Operation Technology,Inc. $1,926.57 Maintenance Agreement 6002 Orange County Farm Supply Co. $42.57 Chemicals 6003 Orange County Forum $25.00 Seminar Registration 6004 Orrick,Herrington B Sutcliffe 52,OD0.00 Professional Services-ArbNage 6005 Oxygen Service Company $3,291.74 Specialty Gases WD6 OI Corporation $635.13 Lab Supplies 6007 P.L.Hawn Company Inc. 5273.77 Electric Supplies 6008 Pacific Ball $32.10 Telephone Services 6009 Pacific Mechanical Supply $555.10 Plumbing Supplies 6010 Pachc Parts and Controls,Inc. $1.783.22 Instrument Pads 6011 Pacific Process Equipment,Ix. $4.392.43 Mechanical Supplies 6012 Pagenet SWISS Rental Equipment 6013 Parkhouse Tire,Inc. $331.92 Tires 6014 Permseal $1,306.5D Lube Oil County Sanitation Districts Of Orange County Claims Paid 08/21/97 Check No. Vendor Amount Description 6015 Permaseal $936.16 Lucre Oil 6016 Personnel Policy Service,Inc. $138.92 Publication 6017 Polypure,Inc.&/or Polydyne $17,196.87 Cationic Polymer MO 3-11-92 6018 Power Lift Corporation $2,626.47 Pallet rack 6019 Power Systems $687.79 Electric Parts 6020 PmnBce Hall&/or Simon It Sch 540.02 Publication 6021 Presidium,Inc $2,083.33 Workers Comp Claims Adimn. 6022 Professional Services Intl. $6,945.00 Soils Testing 6023 Pryor Resources,Inc $79.00 Seminar Registration 6D24 Pumping Solutions Inc. $203.48 Mechanical Supplies 6025 Puhmelster,Inc. $2.437.70 Pump Pads 6026 PMC/Bela Limited Partnership $8,349.15 Electricel Pads 6027 PSI Repair Services,Inc. $12.34 Instrument Parts 6028 Quality HFTech Battery Service $10,390.81 Telephone Equipment 6029 Reish Marine Studies,Inc. $320.00 Ocean Monitoring 6030 Remedy $5,062.34 Temporary Employment Services 6031 Ryan Herw Products Corp. $13.16 Metal 6032 RPM Electric Motors $146.64 Electric Motor Parts 6033 RPM Electric Molars $5,702.33 Electric Motor Parts 6034 Sartodus Corporation $481.26 Lab Supplies 6035 Schwirg America,Ina $73.D4 Pump Parts 6036 Scott Specialty Gases Inc. $639.52 Specialty Gases 6037 Second-Sun $273.94 Electrical Supplies 6038 Shureluck Sales&Engineering $1,208.98 Tools/Hardea e 6039 Sievers $1,211.05 Equipment Repair 6040 Sow-Lynch Corp. $1,933.05 Janitorial Supplies 6041 South Coast Water $277.75 Lab Supplies 6D42 Special Plastic:Systems,Inc. $2.463.80 Acc nnulabrs 6043 Sprint $31.65 Lang Distance Telephone Services 6044 Slate Chemical Mfg.Co. $850.00 Luba Oil 6045 New Haven Manufacturing Corp. $137.92 Equipment Repair 6046 Summit Steel 5650.81 Metal 5047 Sunset Ford $22A6 Truck Pads 6048 Tarby of Delaware Inc. $3,729.00 Mechanical Supplies 6049 Themro Separation Products $263.64 Graphite Seals 6050 Thompson Industrial Supply,Inc. $4.496.63 Mechanical Parts 6051 Tony's Lack&Safe Service $110.20 Larks&Keys 6052 Aerofund Financial/Top Hat Pro $1,017.27 Directors'Meeting Expense 6053 Tomell It Cotton $901.50 Legal Services-Hearings 6054 Toshiba International Corporation $342.26 Instrument Parts 6055 Transcat $1.326.14 Electrical Supplies 6056 Tri-State Seminar On-The-River $640.00 Seminar Registration 6057 Tropical Plaza Nursery,Inc. $3,722.00 Contract GfoundskeepingMO 5.11-94 6058 Truck and Auto Supply.Inc. $76.51 Track Pads 6059 Underground Service Aled $227.00 Membership 6060 The Unisource Corporation $1.425.32 Office Supplies County Sanitation Districts Of Orange County Claims Paid 0821197 Check No. Vendor Amount Description 6061 United Parcel Service $837.76 Parcel Services 6062 United States Filter Corp. $1,262.75 Filters 6063 Van Waters 8 Rogers Inc. $2.392.05 Chemicals 6064 Varian Chromatography Systems $2,763.29 Lab Supplies 6055 Veme's Plumbing $842.00 Plumbing Services 6055 Vista,Auto Glass $218.50 Truck Parts 6067 VAR Scien ific Products $5.780.03 Lab Supplies 6068 The Wackenhut Corporation $5,431.51 Contract Service-Security Guards MO 8-23-95 6059 Wayne Electric Co. $138.14 Electric Pads 6070 Westamedw Graphics $2,293.46 ULFT Mailers 6071 Wesrem&Health Services $3,200.00 Onsite Respiratory Physicals 6072 Westrux International $410.61 Truck Paris 6073 William Hamilton B Associates $4,917.00 Consulting Services 6074 We8ec 97 $760.00 Training Registration 6075 W W Grainger Inc. $132.14 Compressor Parts 6076 Xerox Corporation $14,991.02 Copier Leases 6077 Xerox Corporation $543.93 Copier Leases 6078 Blake Anderson $764.99 Expense Rehnb. 6079 Mark S.Boyd $3,000.00 Employee Computer Loan Pmgmm 5080 Lisa Carlson $2.396.46 Employee Computer Loan Program 6081 Circuit City and Roland MCReyn $3,000.00 Employee Computer Loan Program 6082 Compusa and Pat Carnahan $2,443.67 Employee Computer Loan Program 6083 Ronald C.Cortez $3.000.00 Employee Computer Loan Program 6064 Fry's Electronics and Robert B. $1,928.15 Employee Computer Loan Program 6085 Fry's Electronics and Temm MCE $757.38 Employee Computer Loan Program 6086 Gateway 2000 and Peter Morrison $2,857.49 Empbyee Computer Loan Program 6087 Henry Salgado $205.15 Expense Reimb. 6088 Michael D.Moore $933.75 Expense Reimb. 6089 Mods Ying $914.00 Expense Reimb. 6090 Samuel L.Mowbray $309.08 Expense Reimb. 6091 Nexcom Technology and Victor F $2.132.48 Employee Computer Loan Program 6092 Nexcen and James Stetlen $2,548.50 Employee Computer Loan Program 6093 Nylon and Gail Cain $2,926.97 Employee Computer Loan Program 6094 Nylon and Debra Lawns 52,630.00 Employee Computer Loan Program 6095 Nylon and Jill Howard 52,017.08 Employee Computer Loan Program 609E Nylon and Jim Harris $1,934.65 Employee Computer Loan Program 6097 Nylon and John Myer $1.789.20 Employee Computer Loan Program 6098 Nylon and Jose L Eroles $1.832.83 Employee Computer Loan Program 6099 Nylon and Judy Bucher $2,017.08 Employee Computer Loan Program 6100 Nylon and Pal Magnante $1.831.50 Employee Computer Loan Program 6101 Nylon and Peter Hass $2.760.48 Employee Computer Loan Program 6102 Robert H.Peters $2.908.28 Employee Computer Loan Program 6103 PC Center and Perry D.Brooks $2,D46.25 Employee Computer Loan Program 6104 Mark A.Tomka $2,329.26 Employee Computer Loan Program 6105 Michelle Tuchman $327,98 Expanse Rehnb. 6105 Marco Polo S.Velasw $2.788.03 Employee Computer Loan Program 6 County Sanitation Districts Of Orange County c Claims Paid 08121/97 Check No. Vendor Amount Description 6107 South Coast Air Quality Mgmt. $721.50 Permit Fees 6108 Mike Pitch 8 Sons $165.465.90 Construction 3J5R.1 6109 Schanck Trebel $33.521.03 "Check Was Cancelled" 6110 Cantmpointe Commercial lnteri $2,178.77 Office Fumhure 6111 City of Huntington Beach $2942 Water Use 6112 Pacific Bell $46.61 Telephone Services 6113 Power Pumps,Inc. $936,16 Pump Parts 6114 South Coast Air Quality MgmL $1,464.00 Permit Fees 6115 South Coast Air Quality Mgmt. $11.979.35 Permit Fees 6116 South Coast Air Quality MgmL $15.459.79 Perna Fees 6117 Waftec'97 $1,205.00 Seminar Registration 6118 Xerox Corporation $16.219.37 Copier Leases Total Claims Paid 08/21/97 $1,980,100.61 Summary Amount District No.3 $331,197.90 CORF $103,004.10 Sell Insurance Funds $6,567.93 Joint Operations $1.539.330.80 $1.980,100.51 County Sanha0on Disbicls Of Orange County Claims Paid 09/03/97 Check No. Vendor Amount Description 6135 American Divers,Inc. $33,927.00 Investigation&Repair of Ocean Outten MO 8-27-96 6137 ASAP Software Express $26.668.13 Software 6138 Bio Gro Division $33.081.69 Residuals Removal MO 4-26.95 6139 Camali Corp. $44,466.98 Nicad Batteries 6140 Canus Corporation $41,470.30 Professional Services 6141 Carollo Engineers $38.356.26 Engineering Services 11-17 6142 County of Orange $86.948.40 Property Attributes 97-98 6143 Delta Dental $38,144.46 Dental Insurance Plan M.O.1-12-94 6144 Downey Ford $27.197.18 Tmrk 6145 Duke Energy Trading&Marketin $74.243.16 Natural Gas 6146 Edison Co. $68.992.22 Power 6147 FMC Corporation-Chemical Produ $178,889.98 Hydrogen Peroxide MO 9.14-94 6148 Gabler Group Inc. $46,500.00 Maintenance Agreement 6149 J.D.Edwards World Solutions C $55,364.87 Software License Fees MO 7-24-96 6150 Kemimn Pacific,Inc. $86,235.51 Ferric Chloride MO 9-27-95 6151 Margate Construction $49,870.00 Construction P140-2(RebW),P247-2(Rebid) 6152 Margate Construction Inc. $658.359.00 Construction PI-36.2 6153 Margate Construction.Inc. $772,351.57 Construction P141,P143 6154 Metm Health Aect Financial $133.649.83 Medical Insurance Premium 6155 Montgomery Watson $29,569.66 Professional Services MO 2-26-97 61M Omega Corporation $29.260.29 Security System Repairs 6157 Pima Gro Systems Inc. $91.071.02 Residuals Removal MO 3.29-95 6158 Remedy $31,066.30 Temporary Employment Services 6159 Sverdrup Civil,Inc. $511.745.30 Construction P2-35-3,PI-38-5,P246,P2-55 6160 Woodruff,Spradlin&Sound $67,292.68 Legal Services MO 7.26-95 6161 Advanco Constructors Inc $705.711.60 Construction J-3a-1,P2-35-5 6162 A T&T-Cellular CR&R $0.59 Long Distance Telephone Services 6163 A T&T-Cellular CR&R $6.60 Long Distance Telephone Services 6164 A T&T-Cellular CR&R $41.21 Long Distance Telephone Services 6165 AT&T-Megacom Service $843.30 Long Distance Telephone Services 6156 Air Products and Chemicals,In $250.44 Hydrogen Sulfide 6167 Algaloa Marine Research Found $300.00 Marina Research Vessel Rental 6168 American Airlines $5.334.15 Travel Services 6169 American Management Association $1,295.00 Seminar Registration 6170 Applaone Employment Service $5.407.53 Temporary Employment Services 6171 Applied Industrial Technology $36.72 Pump Parts 6172 Associated Reedy Mixed Concret $332.25 Concrete 6173 Awards&Trophies By Bea $55.75 Plaques 6174 AMAIKeyo Productivity Center $278.00 Seminar Registration 6175 AWSI $163.00 D.O.T.Program Testing 6176 Balance Consulting, Inc. $335.00 Seminar Registration 6177 Banana Blueprint,Ina $128.04 Prin0ng MO 11-7-94 617E Be."&Noble Books $27.10 Publication 6179 Battery Specialties $482.67 Batteries 6180 Banty,Nevada Corporation $1.311.18 Sensor 6181 Bon Delivery $103.00 Freight ev - c1 Count'Sanitation Districts Or Orange County Claims Paid 09/03/97 Check No. Vendor Amount Description 6182 C&A Cesspool&Septic Tank $2.800.00 Sewer Repair 6183 CBI-Glass,Inc. $50.65 Lab Supplies 61" Callen Associates,Inc. $3.550.00 Investment Advice Services 6185 Caltrol,Inc. $7.641.42 Hardware 6186 Capital Appreisal Service $80.00 Claim Settlement 6187 Cad R.Nelson,P.E. $1.100.00 Consulting Services 6188 Duration Engineers&Consultant $692.00 Professional Services 6189 Catapult Inc. $7,000.00 OnSfts Training 6490 Conlrepolnte Commercial Inter $485.26 Office Furniture 6191 Clayton Environmental Consultants $5,157.06 Professional Services 6192 Coast Rubber Stamp,Mfg. $162.38 Office Supplies 6193 Community Action PAP $950.00 Employee Assistance Program 6194 CompuMaster $895.00 Training Registration 6195 Connell GM Pads $259.26 Truck Parts 6196 Consolidated Electrical Distributors $4.026.74 Electronic Pars 6197 Continental-McLaughlin $237.50 Tools 6198 Copelce Capital,Inc. $1,432.00 Color Copier Lease 6199 Corporate Express $2,845.79 Office Supplies 6200 Counterpart Enterprises,Inc. $832.61 Mechanical Supplies 6201 County of Orange $35.00 Permit 6202 County of Orange $52.50 Permit 6203 County of Orange $6,947.67 Municipal Radio Services 6204 County of Orange $14.714.53 Municipal Radio Services 6205 County Clark $38.00 Filing Fee 6206 County Sanitation District of OC $344.36 Patty Cash Raimb. 6207 CADER Conference $295.00 Conference Registration 6208 CETAC Technologies,Inc. $242.40 O-Ring Nt 6209 CH2MHIII $6,517.00 Professional Services 6210 CLE International $395.00 Conference Registration 6211 CPI-The Alternative Supplier $1.514.20 Lab Supplies 6212 CRG Marina Laboratories,Inc. $4.645.00 Lab Analysis 6213 CS Company $4,947.66 Plumbing Supplies 6214 CWFA $140.00 Training Registration 6215 Datavaull $94.00 OBSke Back-Up Tape Storage 6216 De Guelle&Sons Glass Co. $10.00 Glass 6217 Dal Mar AnaMical $380.00 Sisolids Analysis 6218 Dell Marketing L.P. $16,154.99 Computers 6219 Digital Equipment Corporation $5,665.00 Office Equipment 6220 Oregon Systems,Inc. $323.50 Software 6221 EmAnalysls $20.700.00 Professional Services 6222 Emergency Management Network. $4.300.00 CPR/Rmt Aid Training 6223 Enchanter,Inc. $4.200.00 Ocean Monitoring M.O.5.24-95 6224 Scott W.Engstrom $282.72 Refund Overpayment 6225 Environmental Resources Association $342.20 Lab Services 6226 Express Paper&Graphics Store $152.87 Paper 6227 EMED Company.Inc. $340.85 Blank Tags County Sanitation Districts Of Orange County Claims Paid 09/03/97 Check No, Vendor Amount Description 6228 ENS Resources,Inc. $1,376.49 Professional Services 6229 Federal Express Corp., $425.30 Air Freight 6230 Mbertron $290.68 Fiber Optic Cable 6231 Fisher Scientific $858.21 Lab Supplies 6232 Fluid Components Intl $1.762.83 Flow Switch 6233 Fortis Benefits Insurance Camp $17,805.50 Long Tenn Disability Premium 6234 Fountain Valley Camera $127.19 Photo Supplies 6235 Fountain Valley Paints,Inc. $1.260.44 Paint Supplies 6236 City of Fountain Valley $175.00 Report Fee 6237 Franklin Electronic Publishers $84.40 Publication 6238 Franklin Quest Co. $111.99 Office Supplies 6239 Fry's Electronics $383.36 Electronic B Computer Supplies 6240 Full Spectrum AnalyOcs,Inc. $375.00 Gas Chromatography Service 6241 Fill Sand and Gravel,Inc. $234.16 Road Base Materials 6242 G.Ray Ekenstam,P.E. $3.980.00 Professional Services J-25-2-3 6243 The Gas Company $104.77 Natural Gas 6244 Gauge Repair Service $1,559.75 Gauge Repair 6245 General Electric Supply Company $132.21 Electric Parts 6246 GP Resources,Inc. $7.662.35 Unleaded Gasoline 6247 GTE Cattlomia $2,662.22 Telephone Services 6248 Denicem Corporation $1,813.00 Maintenance Agreement 6249 Getinge Castle $936.00 Maintenance Agreement 6250 Glerlich-MBchell,Inc. $1.023.60 Pump Parts 6251 Graphic Distributors $4.896.77 Photographic Supplies 6252 Graseby STI $6,062.59 Engine Parts 6253 The Great American Printing Co $15,310.44 Printing 6254 Great Western Sanitary Supplies $536.97 Janitorial Supplies 6255 Griffin Carrick $875.00 Legal Services MO 9-27-95 6256 Grossman Consulting,Inc. $30.00 Publication 6257 GMF Sound,Inc. $5,514.00 Microphones 6268 GST,Inc./Mlero City $23,576.76 Office Supplies 6259 Harbour Engineering Group $13,505.51 Mechanical Parts 6260 Harold Primrose Ice $136.00 Ice For Samples 6261 Harrington Industrial Plastics $2,763.57 Plumbing Supplies 6262 HewIeB-Packard $726.00 Equipment Repair 6263 High-Point Randal $509.00 Consulting Services 6264 Hoerbiger Service,Inc. $152.00 Compressor Paris 6265 Holmes 8 Mannar.Inc. $11,201.64 Engineering Senecas 6266 Home Depot $342.56 Small Hardware 6267 City of Huntington Beach $13,095.38 Water Use 6268 Hach Company $510.49 Lab Supplies 6269 Imaging Plus,Inc. $1.153.36 Office Supplies 6270 Industrial Threaded Products, $20.21 Connectors 6271 Information Resources $875.00 Personnel Services 6272 International Water Works,Inc $67.24 Pump Parts 6273 Irvine Ranch Water District $12.88 Water Use L County Sensation Dialects Of Orange County Claims Paid 08/03/97 Check No. Vendor Amount Description 6274 Ism,Inc. $15D.00 Instrument Parts 6275 IBM Corporation-Way $348.00 Service Contract 6276 IPCO Safety-Ca $700.55 Safety Supplies 6277 J.G.Tucker and Sons,Inc. $484.03 Instrument Parts 6278 Jamison Engineering.Inc. $2.387.65 Construction Services 6279 Johnstone Supply $520.48 Electric Parts 6280 Hajoa Corporation $41.62 Valve Parts 6281 Knox Industrial Supplies $256.45 Tools 6282 La Lampara Mobllhome Park $75.00 User Permit Fee Refund 6283 Laidlaw Environmental Svcs of $2.082.11 Hazardous Material Disposal 6284 Lavine Pipoly $1,280.85 Claim Senlement 6285 LaMothe Company $600.17 Sulfide Test Kit 6286 Lee 8 Ro,Inc. $17,365.01 Engineering Services 6287 Le.i Naxls $260.00 Subscription 6288 Lighting Resources,Inc. $1,232.49 Waste Reduction/Recycling 6289 Linda L Holmes $5,218.75 Hearing Officer 6290 Local Agency Formation Commission $950.00 Annexation Filing Fee 6291 LA Cellular Telephone Company $1,311.75 Cellular Phone Service 6292 M.E.Canfield Co. $11.850.04 Pallet Racks 6293 Maintenance Technology Corp. $968.98 Tools 6294 Mar Vac Electronics $52.92 Instrument Supplies 6295 Man Chlor Inc. $945.25 Ferric Chloride Supplies U96 Mc Junkin Corporation $286.77 Plumbing Supplies 6297 Michael J.MCCusker $699.15 Expense Reimb. 6298 Donald F.McIntyre 5688.35 Expense Reimb. 6299 McMaster-Car Supply Co. $2.736.26 Tools 6300 Mechanical Drives Co. $618.81 Electric Pads 6301 Mesa Muffler $642.96 Truck Pads 6302 Mid-West Associates $238.57 Pump Pads 6303 Midway Manufacturing 8 Machining $7,172.59 Mechanical Repairs 6304 Mina Products,Inc. $605.02 Temperature Probe 6305 Mission Uniform Service $12.767.71 Uniform Rentals 6308 Mitchell InsWment Co. $5,321.00 Instrument Pads 6307 Mobile Hose and Hydraulic Supply $467.93 Hose 6308 Mobile Modular Management Corp $603.40 Office Trailer Lease 63D9 Motion Industries $920.73 Pump Parts 6310 MotoPhoto $243.15 Photographic Services 6311 MPS Photographic Services,Inc $43.01 Photographic Services 6312 Mina Safety Appliances Company $116.18 Universal Calibrator 6313 Nat West Markets $750.00 COP Draw Fees 6314 National Plant Service,Inc. $1,927.48 Vacuum Truck Services 6315 Neal Supply Company $5,732.64 Plumbing Supplies 6316 Newark Electronics $32.85 Electric Pads 6317 City of Newport Beach $181.35 Water Use 6318 Nickey Petroleum Co.,Inc. $1,110.83 Luba Oil 6319 Nodhwestem42eliastar $10,195.19 Life Insurance Premium County Sanitation Districts Of Orange County Claims Paid 09/03/97 Check No. Vendor Amount Description 6320 Fred J.O'Brien $793.60 Expense Reimb. 6321 Occupational Vision Services $712.85 Safety Glasses 6322 Office Depot Business Sendces $1,077.93 Office Supplies 6323 One On One $971.25 Subscription 6324 Orange County Auto Parts $73.84 Truck Pads 6325 Orange County Council of Gavel $15.00 Conference Registration 6326 Orange County Forum $25.00 Conference Registration 6327 Orange County Red Cross $282.37 Safety Video's&Manuals 6328 Orange County Wholesale Electric $244.83 Instrument Supplies 6329 Orange Counter $15.30 Courser Services 6330 Orion Research,Inc. $243.68 Publication 6331 Ort¢Fire Protection $1,350.00 Service Agreement 6332 Oxygen Service Company $236.19 Specialty Gases 6333 OI Corporation $241.50 Lab Supplies 6334 Pacific Bell $1,283.16 Telephone Service 6336 Pacific Mechanical Supply $930.51 Plumbing Supplies 6336 Pacific Paris and Controls,In $867.17 Instrument Supplies 6337 Pallets It Accessories $867.39 Pallets 6338 Parker Motion&Controls Sales $1.674.55 Air Regulator 6339 Parkhouse Tire,Inc. $697.76 Tires 6340 Paris Unlimited $1.27921 Truck parts 6341 Patriot Video Productions $659.07 Training Videos 6342 Perkin-Elmer Corp. $23.461.20 Maintenance Agreement 6343 Plastem,Inc. $1,147.00 Skylight Guards 6344 Polypure.Inc.Wor Polydyne, $11,104.61 Cationic,Polymer MO 3-11-92 6345 Potysciences,Inc. $311.74 Lab Supplies 6346 Fluid Components,International $1,768-15 Electric Parts 6347 Port Supply 536.64 Rope 6348 Power Machine Co. $370.33 Electric Paris 6349 Power Pumps,Inc. $957.36 Pump Parts 6350 Pumping Solutions Inc. $6.271.05 Pumps 6351 PMC/BETA Limited Partnership $1,215.72 Equipment Repair 6352 R&R Instrumentation,Inc. $186.68 Electric Parts 6353 R W Beck $5.800.00 Capital Replacement Study 6354 Rainbow Disposal Co..Inc. $4,320.10 Trash Removal 6355 Rainin Instrument Co.,Inc. $145.66 Lab Supplies 6356 Rancho Auto Wash Inc. $391.50 Truck Wash Tickets 6357 Realtime $2,000.00 Integration&Support Services 6358 Restek Corp $398.00 Training Registration 6359 Rocco's Truck Wrecking $592.63 Truck Parts 6360 David Rodriguez $504.65 Expense Reimb. 6361 Rosemount Inc. $1,186.16 Instrument Supplies 6362 Rosen's Electrical Equipment C $1,373.81 Electric Parts 6363 Rubin&Tucker Atomeys at law $3,087.79 Legal Services 63M RIMS Engineering&Design,Inc $4,230.00 Engineering Services 6365 RPM Electric Molars $900.89 Electric Motor Pads v County Sanitation Districts Of orange County Claims Paid 09/03/97 Check No. Vendor Amount Description 6366 Santa Fe Industrial Plastics, $2,233.88 Filter 6357 Schwing America,Inc. $2,080.67 Pump Parts 6368 Scientific Refrigeration $180.00 Refrigerator Repair 6369 Scott Specially Gases Inc. $106.65 Specialty Gases 6370 Scott,Reilly&Whitehead $1,792.39 Legal Services-Personnel Issues 6371 Sea Water Visions $635.73 Chiller 6372 Second-Sun $111.52 Electrical Supplies 6373 Shureluck Sales&Engineering $2,989.85 Tools/Hardware 6374 Siemon,Lemon&Marsh $3.500.00 Professional Services 6375 SUIPath Seminars $59.00 Seminar Registration 6376 Skyline Displays of Orange County $295.31 Halogen Light Set 6377 Soil&Plant Laboratory,Inc. $320.00 Sol[Sample Analysis 6378 South Coast Air Duality Mgmt.. $150.00 Permit fees 6379 Southern California Air Cond. $115.30 Electrical Supplies 6380 Southern California Trans Sen,ice $10,46140 Maintenance Agreement 6381 Southern California Water $55.77 Water Use 6382 SparklaM $4,039.63 Drinking Water/Gooier Rentals 6383 Staminet Inc. $2.041.12 Computer 6384 Slate Chemical Mfg.Co. $270.18 Luba Oil 6385 Sterling Art $34.89 Ad Supplies 6386 Steven Enterprises,Inc. $268.25 Paper 6387 Strategic Frameworks,Inc. $16,640.00 Professional Services 6388 Summit Sleet $1,321.58 Metal 6389 Super Chem Corporation $1.558.46 Chemicals 6390 SCAP $16.667.00 Environ.Impact Report 6391 Talavere&Richardson $2.480.00 Consulting Services 6392 Tardy of Delaware Inc. $9,122.00 Mechanical Supplies 6393 The Register $3,263.60 Notices&Ads 6394 Thermo Jarrell Ash Bairn $1.400.00 Training Registration 6395 Thermo Separation Products $381.00 Mechanical Supplies 6396 Time Warner Communications $38.78 Cable Services 6397 Tonys Lock&Safe Service&S $52.80 Lacks&Keys 6398 Aemfund FinandaVfop Nat Pro $853.10 Directed,Meeting Expense 6399 Tamell&Cohen $745.50 Legal Services 6400 Toshiba International Corporation $686.91 Instrument Pads 6401 Tri-State Seminar On-the-River $440.00 Seminar Registration 6402 Troplal Plaza Nursery,Inc. $5,675.00 Contract Groundskeeping NO 6.11.94 6403 Truck&Auto Supply Inc $135.23 Truck Pads 6404 Truesdail Laboratories,Inc. $1.319.00 Lab Services 6405 Twining Laboratories $1.878.52 Soil Testing MO 7-13-94 6406 TCH Associates,Inc. $1.724.63 Lab Supplies U07 U.S.Filter $70.04 Fillers 6408 Ultra Scientific $11169.00 Lab Supplies 6409 United Financial Casualty Co. $4,539.22 Claim Settlement 6410 United Parcel Service 5359.36 Parcel Services 6411 Antonio S.Valenzuela $195.00 Expense Relmb. County Sanitation Districts Of Orange County Claims Paid 09/03/97 Check No. Vendor Amount Description 6412 Valley Cities Supply Company $454.38 Plumbing Supplies 6413 Veme's Plumbing $480.00 Plumbing Services 6414 Vdlalobus&Associates $19.659.53 Professional Services U15 Vision Service Plan-CA) $7,658.70 Vision Service Plan Pramlum 6416 VWR Scientific Products $7,681.31 Lab Supplies 6417 Waste Markets $292.50 Residuals Removal MO 3-27-96 M18 WateReuae Association $150.00 Seminar Registration 5419 West Information Publishing Group $168.09 Publication 6420 West-Lite Supply Company.,Inc $91.74 Electric Supplies 6421 Western Exterior's Inc $1,600.00 Stucco HR Building U22 Western states Chemical Inc. $15.952.49 Caustic Soda MO 8.23.95 6423 Jud6h A.Wilson $63.38 Expense Reimb. 6424 Woodard&Curran $13.200.00 Professional Services 6425 Woodward-Clyde Consultants $5.355.00 Professional Services 6426 James L.Wybenga $205.13 Expense Reimb. 6427 WEFTEC'97 $250.00 Registration Fees Due 6428 Xerox Corporation $2,016.52 Copier Leases 6429 Zymark Corporation $9.697.50 Rack 6430 Layne T.Baroldi $919.75 Expense Reimb. 6431 Best Buy and Frank Leong $2,230.42 Employee Computer Loan Program 6432 Best Buy and TaMhno Alba $2,520.35 Employee Computer Loan Program 6433 Circuit City and Daniel Mirand $2,618.30 Employee Computer Loan Program 6434 Comp America and Alex Brlseno $1.323.71 Employee Computer Loan Program 6435 Dell Computer Corp.and Maria $2.627.00 Employee Computer Loan Program 6436 Me*A.Esquer $113.71 Expense Reimb. 6437 Focused Research and Sergio Ch $1.856.11 Employee Computer Loan Program 6433 Fry,Elecionio and Hai Nguye $2.708.03 Employee Computer Loan Program 6439 Frys Electronics and John Kavo $2.482.49 Employee Computer Loan Program 6440 Florence L.Gerdes $1,147.50 Employee Computer Loan Program 6"1 Hal Nguyen and Drine Phuong $3.000.00 Employee Computer Loan Program 6442 Ideal Solutions and Suzanne Smith $2.521.31 Employee Computer Loan Program 6443 Terry W.Me $1.579.00 Employee Computer Loan Program 6444 Nylon and Bernardo DeAnda $1.677.66 Employee Computer Loan Program 6445 Nylon and Brun Keating $2,620.66 Employee Computer Loan Program 6446 Nylon Computer and Allan Dumla $1,908.73 Employee Computer Loan Program 6447 Nylon Computer and Rick Russel $2.054.89 Employee Computer Loan Program 6448 Nylon Computer and Wayne Aeger $2,337.22 Employee Computer Loan Program 6449 PC Max and Bob Chonowith $2,437.96 Employee Computer Loan Program 6450 Carolyn L.Thompson $368.51 Expense Reimb. 6451 County of Orange $4.620.00 Administrative Fee, U52 County Sanitation Districts of CO $24.873.85 Reimb.Workers Comp 6453 County Sanitation Districts of OC $198.38 Patty Cash Reimb. 6454 South Coast Air Quality Mgmt. $8.852.00 Permit Fees Total Claims Paid 09/03/97 $4.813,542.52 T: County Sanitation Disirigs Of Orange County • Claims Paid 09/03/97 Summary Amount District No.2 $39,456.27 District No.3 $950.00 District No.7 $4,727.48 District No.11 $27,435.44 CORF $2,981,147.91 Self Insuranca Funds $48,579.42 Joim Opendlons $1,711,246.00 $ 4,813,542.52 AGENDA „ For ad.Bec.Use OnN ITEM m ❑ Comm'T FO.REM ❑ JT BUS CONSENT TRANSMITTAL ❑ JT.80.5.CONSENT ❑ JT.BUS.OI9CUS4NON o m (NONCONSENT) ❑ PUBLIC HEARING 1-� y/JT.B0.S.MEETING DATE JT.BUS.AGENDA ITEM NO. a MEETING DATE comm.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION OMITS: OMTS (Originator) FDC: Poc FAHR: FAHR 310,Penny Kyle,2026 EXEC: EXEC All Division No.,Name,and Extension STEER: STEER JTADS: 10/22/97 RECOMMENDED ACTIONISI: 1. Receive and file Summons and Complaint for Breach of Contract, David Ellstrom v. County Sanitation Districts of Orange County, Orange County Superior Court Case No. 778093, relative to alleged violation of public policy, breach of contract, defamation and invasion of privacy as a result of Mr. Ellstrom's termination as an employee; and authorize the Districts' General Counsel to appear and defend the interests of the Districts. CEQA REVIEW: Project is Exempt:NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: N/A Negative Declaration Approved on Final EIR Approved on_and Notice of Determination filed on- CURRENT BUDGETICOST CURRENTYEAR CURRENTYEAR. YEAR-TO43ATE REVISED BUDGET INFORMATION BUDGET AMOUNT T043ATE BUDGET BALANCE TOTAL EXPENDITURES nael Budget plus Tn al—) TOTAL BUDGETED AMT.:$ SOURCE: CORF JO DISTRICTS N/A N/A NIA N/A Schedule/Line Items: AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGETCHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AT PROJECTBUDGET First Year In Budget: Master Plan Estimate: N/A $0.00 Year of First Costs: THIS AITIVENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS PROJECT AMOUNT APPROVED AIT AMOUNT N/A $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO YES REQUIRES BOARD POLICY ACTION?NO YES NOT APPLICABLE If YES,state number: _Permanent Limited Term REAL explain In ADDITIONAL INFORMATION section a—sa Ds0197 Page 1 of 2 \\LEAD\DATA2\WP.DTAWGENDAIAITS-9TOCTIELLSTROM SUMMONS AND COMPLAINT.DOC ATTACHMENTS TO COMMITTEE AGENDA riginator Date z t. CONCURRENCE': ATTACHMENTS TO JOINT BOARDS AGENDA(list) Signature Dad Didaio Manager(Or Designee) 1. Mem ,1u,1General Counseleatee111rt3,199T T W Signatu Data oepa d(o e 0j, 9 SignaNre Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) The Summons and Complaint was received by the Districts on October 1, 1997. Please refer to the attached memorandum from General Counsel dated October 13, 1997. c: Department Head AGM-Operations General Manager s ..tee o 7 Page 2 of 2 1LEAD.DA7A21WPATAWGENDAWITS9TOCTIELLSTROM SUMMONS AND COMPLAINT.DOC County Sanitation Districts of Orange County, California P. O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714) 962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, September 24, 1997 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, September 24, 1997, at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PRESENT: John J. Collins,Joint Chair OTHERS PRESENT: Peer A. Swan, Vice Joint Chair Thomas L.Woodruff, General Counsel George Brown, Chair, FAHR Pat McGuigan, Chair, OMITS STAFF PRESENT: Donald F. McIntyre, General Manager ABSENT: Michelle Tuchman, Director of Communications Burnie Dunlap, Chair, PDC Jim Herberg, Planning Engineer Bill Steiner, Director/Supervisor Jean Tappan, Committee Secretary APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the August 26, 1997 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. Minutes of the Steering Committee Page 2 September 24, 1997 ` REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. .REPORT OF THE GENERAL MANAGER The General Manager reported that the Districts hosted a meeting with representatives from eighteen cities and agencies to discuss infiltration/inflow, cooperative projects and El Nino preparations. A follow-up letter is being prepared. Several staff members are meeting with city and county representatives on possible flooding problems during wet weather, as well as determining the age of various sewer systems in an effort to determine how bad the local sewer systems may be and how to deal with them. Only one or two cities have special revenues for sewer replacementfrepairs. REPORT OF GENERAL COUNSEL Tom Woodruff reported that the trial judge in the Sangermano case reversed the previous decision on attomeys fees and awarded Mr. Sangermano nothing. The conflict of interest opinion memo dated September 24, 1997(copy attached) from General Counsel was discussed. The only time a reason must be given for abstaining from a vote is when the rule of necessity is invoked. At the beginning of a discussion a director must state that he has a conflict of interest, not at the time a vote is taken. Because Districts' meetings are operated under Roberts Rules of Order, abstentions are determined to be with the majority vole. DISCUSSION ITEMS (Nos. 1-5) 1. Wet Weather Flow Monitoring of Collection Systems by CDM Jim Herberg reported on the activities surrounding the inflow/infiltration problem and the ramifications on the strategic plan. Last year the rains were less than expected during the wet weather season and therefore the consultant did not get enough information to adequately address peak hydraulic flow requirements. Staff is requested that the CDM contract be amended to provide for flow monitoring again this winter, and expand the program to gel data that will help prioritize the capital program needs. The report will identify the monitoring sites, develop an RFP for implementing the monitoring program and then analyze the data collected by the firm that will be doing the monitoring under separate contract. The Directors questioned the location of the tentative metering sites, and after further discussion directed staff to make a presentation to the PDC Committee at its next meeting in order to fine-tune the RFP. Minutes of the Steering Committee Page 3 September 24, 1997 2. FAHR Request to Review Computer Financial Assistance Program Funding Level After discussion, the Steering Committee approved recommending Option B, providing for an increase in the the funding level for the Computer Financial Assistance Program to $250,000, an increase of$100,000, and that the funding level be reviewed as needed. 3. Results of the Communications Audit Director of Communications Michelle Tuchman reported on the results of the third communications survey. While the results were less than expected, there were several significant impacts that may have affected responses. The same communications vehicles will continue to be used, and mini-surveys will be taken periodically. The General Manager, in an attempt to help communications, will continue with his quarterly meetings with management and exempt staff, as well as attending department and division meetings. He will also have a part-time office set up at Plant 2 for his 112-day a week visits. 4. Landscaping Design for Area East of Administration Building The Directors reviewed the proposed plan and suggested that staff find an alternative to grass. 5. Agenda Items Scheduled for Review by the Working Committees in October The list was reviewed. Jean Tappan indicated that the OMTS Committee would also be reviewing the revised Agenda Item Report format to seek input on how they would like budget and cost impacts presented in the report. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for October 22, 1997 at 5:30 p.m. Minutes of the Steering Committee Page 4 September 24, 1997 ADJOURNMENT The Chair declared the meeting adjourned at 7:05 p.m. Submitted by: f3h // l n Tappan, SteeringlCommittee Secretary H".CMWmIMiMV^IEE INUL MmEaBM£WgIW minG AGENDA ITEM 'n', T.eas.os TRANSMITTAL 9toN-cowoaTi:-.a... ❑ —PUBL(C HEPRINGC f a , IALXA17T.ODS,McETINO DATE iT.BM.AGENDAITEMNO.� . . MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION OUTS: OMTS (Odginstar) PDC: PDC 720,Jim Herberg, exl.5086 FAHR: ` FAIR All Disbitls EXEC: EXEC Deis..No.,Name,and Extension STEER: 10/22I97 STEER JT.BDS: 1022I97 RECOMMENDED ACTION(S): 1. Approve Professional Services Agreement (PSA)with ADS Environmental Services, Inc. for trunk sewer Flow monitoring for Job No. J-40-1, Management of Peak Hydraulic Discharge, in an amount not to exceed $359,780. 2. Increase total budget authorization for Job No. J-40-1 by$410,000 to$2,528,000. CEQA REVIEW: Project is Exempt:NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC REM: Date Notice of Exemption Filed: September 24, 1997 Negalive Declaration Approved on Final EIR Approved on_and Notice of Determination filed on, CURRENT BUDGETICOST CURRENTYEAR CURRENT YEAR- YEAR-TO43ATE REVISm BUDGET INFORMATION BUDGET AMOUNT TDI BUDGET BALANCE TOTAL EXPENDffURES I TOTAL BUDGETED AMT.:$500,000 CE: Items:D.t.b8 D.t.c SOURCE: SOURCE: $500,000 $11,023 $488.977 $600,000 AMOUNT OF TRANSFER: SchedulNLine Itan TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AR PROJECT BUDGET First Year in Budget: Master Plan Estimate: $2 118 000 0 $410.000 $2,528,000 Year of First Costs: THIS AITIVENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS PROJECT AMOUNT APPROVED- AIT AMOUNT NIA NIA $359,780 $359,780 WILL PROJECT REQUIRE AOORIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION?NOT APPOCABLE IIYES t num r: _Permmud Lbnded Term IfYES,explain in ADDITIONAL INFORMATION section (O (� R7 ATTACHMENTS TO COMMITTEE AGENDA(List). Orlginat f Date 1. Budget Infonnatun Table CON NC 1A 4, ATTACHMENTS TO JOINT BOARDS AGENDA(List) Ignat r Da[e 1.Budget Information Table Divisio M a r D ee) , / 1 Signatu - ? Date1 Depa tH ad( nee S na ure Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) At the September 24, 1997 regular Board meeting, an addendum was authorized for Camp Dresser and McKee V (CDM)to assist Districts' staff in preparation of a request for proposals (RFP)for trunk sewer flow monitoring for winter 1997-98. As requested by the Steering Committee, CDM and Staff provided an update on the selection of meter locations for the flow monitoring program at the October 2, 1997 PDC Committee meeting. Proposals for flow monitoring services were received on October 13, 1997 from the following firms: Firm Proposed Fee ADS Environmental Services, Inc. $359,780 MGD Technologies, Inc. $667.269 The proposals were reviewed by a selection committee consisting of Districts' staff and CDM. The committee recommends awarding a PSA to ADS Environmental, Inc. in an amount not to exceed $359,780. During the winter of 1996-97, temporary flow meters were installed to develop land use-based flow coefficients and to calibrate the collection system computer model. The 1996-97 flow monitoring program yielded valuable dry weather data for these purposes. However, anticipated storms did not occur during the monitoring program, and wet weather 1/1 data could not be obtained. The proposed flow monitoring program for winter 1997-98 calls for 42 metering sites to monitor for infiltration for a six month period, and 20 metering sites to monitor for inflow over a two month period, with the following goals: • To provide actual, documented data on infiltration and inflow in collection systems tributary to CSDOC's trunk sewers. This information will be the basis for developing a prioritization of 1/1 problem areas,with the goal of reducing I/I so that the construction of an additional outfall ($100-$200 million) can be delayed. • An estimated 95% of the 1/1 entering the CSDOC collection system is believed to originate in the local (city) collection systems. By documenting which cities are known to have 1/1 problems, the Districts can initiate cooperative discussions with member agencies with the goal of jointly addressing 1/1 issues in the most cost effective manner. • Take advantage of this year's El Nino condition which is expected to provide a rare opportunity to capture III data during peak wet weather conditions. This data will be used to determine whether costs for major improvements such as trunk sewer replacement can be partially avoided or deferred by managing 1/1. The selection of metering sites for winter 1997-98 was directed toward areas of known or suspected 1/1 problems. The 42 infiltration and 20 inflow monitoring sites were selected based on: (1) information gathered from city managers, (2) results from last years monitoring and hydraulic modeling, and (3) information known about the collection system such as age of the sewers and groundwater depths. In order to expedite the flow monitoring program so that meters will be in place this December, the proposed PSA for flow monitoring services is not being brought before the PDC Committee for review, and is instead being presented directly to the Board for approval. This approach has been previously discussed with the PDC Committee and the Joint Boards of Directors. Staff is also requesting that the total budget for Job. No. J-40-1 be increased by a total$410,000 to cover the flow monitoring services cost of$359,780 and $50,220 in staff costs. Although flow monitoring has not been included in the FY 97-98 CORF budget, it is anticipated that there will be sufficient unexpended CORF funds to cover this cost. c: Department Head AGM-Operations General Manager R. a3N1B7 HAWPMTA�NGm73a,HERBERGWM on.G Page 2of2 BUDGET INFORMATION TABLE Strategic Plan Phase 1 Job No.J40-1,J40.2 BUDGET PROPOSED PROPOSED FUNDS FUNDS AUTH-D THIS PROPOSED ESTIMATED ESTIMATED IN DISTRICT TOTAL PROJECTITASK (ADOPTED BY BUDGET REVISED AUTHORIZED TO AUTHORIZED EXPENDITURE COMPLETE TO CORF) REVISION BUDGET DATE BUDNO.7 ETCIP REQUEST AUTHORIZED D TO DATE DATE(%) BUDGET FUNDS Management of Peak Hydraulic Discharge $ 1,575,000.00 $ $ 1575C00.00 $ 1.489.601.00 $ It It 1489,601.00 8 11104000.00 74% Peak Hydraulic Discharge,Staff $ 62,000.00 $ $ 6200D.OD $ 1820DCOD $ $ $ 182,000.00 $ 103000.00 57% Delermination of Financial Charges and Fee Scedulas $ 396,C00.00 $ $ 396000.OD $ 306180.DD $ $ $ 306,180.00 $ 231000.00 75% Determination of Financial Charges and Fee Scedules,Staff It 85,000.00 If $ 85.000.00 It 110,000.00 It $ $ 110,000.00 $ 52 ODO.00 47% Consulting Fee for Thomas M.Dawes $ $ 8 $ 25,D00.00 It $ $ 25 ODO.00 $ 3.000.00 12% District 7 Sewer Maps (Charged to District No.7 CIP) $ $ - $ $ 224,630.00 $ 224,630.00 It $ $ 0% Flow Monitoring, Services $ $ 359,780.00 $ 359,78000 $ It $ 359.780.00 $ 359,780.00 It 0% Flow Monitoring,Staff $ $ 50,220.00 It 50,220.00 $ It $ 50.220.00 $ 50 220.00 $ 0% TOTAL $ 2,118,000.00 $ 410,0D0.00 $ 2,528,000.00 $ 2,337,411.00 $ 224.630.00 S 410,00D.00 1 $ 2.522781.00 $ 1,493,000.00 64% HWoolt.l ,n ngV-Q ncOMGSRid.ticl County Sanitation Districts of Orange County,California i P.O. Box 8127 • 108"Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE WEDNESDAY. OCTOBER 1. 1997-5,30 P.M. A meeting of the Operations, Maintenance and Technical Services Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on September 3,1997, at the Districts'Administrative Office. A tour of the Primary Effluent Filtration Demonstration project was conducted by Ed Torres prior to calling the meeting to order. ROLL CALL The roll was called and a quorum declared present, as follows: Presen : Staff Present: Pat McGuigan, Chair Blake Anderson, Assistant General Manager James M. Ferryman, Vice Chair Bob Ooten, Director of Operations & Maintenance John Collins, Joint Chair Nancy J. Wheatley, Director of Technical Services Peer Swan, Vice Joint Chair Ed Hodges, Director of General Services Admin. Steve Anderson Chris Dahl, Director of Information Technology John E. Noyes Mike Moore, ECM Manager Margie L. Rice Layne Baroldi, Regulatory Specialist Dave Sullivan Ed Torres, AQSP Manager(Tour only) Charles E. Sylvia Mark Esquer, O&M Process Support Manager Hank Wedaa Tony Valenzuela, Electrical Engineer Pat Magnante, Committee Secretary Absent: Others Present: Chris Norby Representatives from: Carollo (1) Tule Ranch (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. Minutes of the Operations, Maintenance r and Technical Services Committee Page 2 October 1, 1997 APPROVAL OF MINUTES The minutes of the September 3, 1997 Operations, Maintenance and Technical Services Committee meeting were approved as corrected. Director Noyes abstained. REPORT OF THE COMMITTEE CHAIR 'A description of the handouts that were distributed was provided as follows: 1) Revision to Page 2 of the September 3, 1997 Minutes to correct meeting attendee names referenced in the Report of the Assistant General Manager, 2) New agenda item submittal format entitled, "OMTS Committee Agenda Report"that was recommended by the PDC Committee and approved by the Steering Committee. The November Agenda package will be in this format. REPORT OF THE GENERAL MANAGER The General Manager was not present. REPORT OF THE ASSISTANT GENERAL MANAGER Blake Anderson, Assistant General Manager, reported on three water reclamation items: • Funding -As reported last month, we visited Christopher Cox's office and he was kind enough to invite us to the Calif. Republican Delegation's weekly lunch on 9/11/97 and gave us an opportunity to pitch the OCR Project and water reclamation in general in California. There has already been Congressional authorization for$20M in funding through the Bureau of Reclamation to support the project that will be in the neighborhood of$240 million dollars. There has been only a minor appropriation for the project. This issue has been in front of the Congress for three or four years. This fiscal year we successfully obtained an authorization of up to $97 thousand dollars for the project but none of that was actually expended. Our objective was to get $500K worth of funding to help with some of the feasibility work that is going on right now and to"get the faucet dripping" to set a precedent for funding in future years. The week following our visit to D.C.,the Congress went to work on the Final Authorization Bill for water issues reconciling the House and Senate versions. I'm sorry to say that we struck out. We got no mention either by language or by money in the 97198 Federal Budget for this project. Never daunted, we will continue to pitch it for the next fiscal year. As a matter of fact, the initial work on next year's budget is already underway. (Nancy Wheatley, who recently met with legislative consultant Eric Saperstein in Washington, provided information on playing the"Long" game, our strategy session plans and other targeted sources of funding). • The U. S. Conference of Mayor's had their Urban Water Summit last week. There were several interesting presentations including the City of Cerritos' report on the water reclamation that they have been doing for 20 years. They have an amazing reclamation program through which approximately half the water used in the city is reclaimed water. They have been buying water from L.A. County Sanitation District for twenty-five years at about $25.00 an acre foot and their cost to pump and distribute it is another $75.00 which totals $100.00. They sell it for$200 per acre foot and have 300 customers in surrounding cities, Minutes of the Operations, Maintenance and Technical Services Committee Page 3 October 1, 1997 auto malls, schools and basically anything that is green public commons. They have 72,000 feet of distribution lines in the street and are continuing to push it even farther. The public information consultant for OCR is working with focus groups to determine public attitudes regarding water reclamation. (Director Swan, who attended last night's focus group meeting as an observer, provided his observations of the meeting). • Last week, Don McIntyre, Bob Ooten, Tony Valenzuela and I visited the City of Anaheim to talk about water reclamation, water conservation and energy consortium issues. They expressed interest in water reclamation and Insisted that we take water conservation very . seriously-which we are. It is a major element of our Strategic Plan as a long-term money saver both on the O&M and the capital sides. Regarding the deregulated electric market, we have a major advantage by having CenGen. (Edison's energy generation and transmission costs were discussed and Tony Valenzuela provided information on Anaheim's energy consortium plans). REPORT OF THE DIRECTOR OF OPERATIONS AND MAINTENANCE Robert Ooten, Director of Operations and Maintenance, reported on the following items: • O & M Monthly Report-We did lock in on a natural gas price for four months at$2.80 per unit. The price has been higher ever since and at the end of the four months I am sure you will decide whether this was a good process. FIS information was not available at the time this report was prepared so financial information was not provided in the report. It will be available for next month's report. O&M has expended 16.1 percent of budget for two months. An Air Quality fact information sheet was included in the O&M report. • We will be giving a report next month on El Nino Preparation. Staff is evaluating over 100 items to make physical and training procedural improvements to prepare for"El Nino". Almost every division in the agency is helping with this process. • The drug investigation process is nearing an end. There are only two staff cases left undecided. Within a couple of weeks we should be finished with the hearing process. The remaining cases are in the hands of the hearing officer. • Treatment Plant Corrosion Study-We scored well on the preliminary report. A presentation will be given by Ed Torres during the November meeting. • Odor Complaints-A chart has been attached to the Monthly Report to show our historical odor situation. We were down to near zero complaints but have had a number of complaints this summer mainly from one source on Alabama Street in Costa Mesa. We did make some process changes in the Plant and we have invited neighbors onto the facility to help identify the odor source which seems to generate from the dewatering and solids handling areas. Staff is working closely with neighbors and touring the area regularly. Future actions include continued data assessment, Operations complaint response review, operating procedure review with design consultants, evaluate hiring an independent consultant to respond to complainants and provide a neutral third party, and/or rehire the consultant that did the 1984 plant assessments to review present practices and the present situation. Minutes of the Operations, Maintenance ' and Technical Services Committee Page 4 October 1, 1997 O&M Monthly Report Operations & Maintenance Monthly Report: A report for the month of September is submitted to the OMTS Committee for review. This report focuses on compliance, safety, financial projects and performance measures for O& M and is intended to provide Committee members with information on a timely basis. REPORT OF THE DIRECTOR OF TECHNICAL SERVICES Nancy J. Wheatley, Director of Technical Services, reported on the following items: • Status on permit renewal application-We have been awaiting a courtesy pre-draft permit to view it before it is released. It is expected to be received October 6. The plan is to release a public notice of the decision on the waiver in the permit about a month later. Workshops will be held on December 4 and 5 and the hearing will be held in January. The permit is effective 33 days after it has been signed and will be a five year permit. This schedule is not definite- ancillary actions may affect it. We have asked to have some changes made to the monitoring methods in Section 301-h. The Surfriders group was invited to have a meeting here at the Districts to talk about some of the permit issues. • A discussion of emergency usage plans for the 78" outfall occurred resulting from questions from Directors Swan and Noyes. • Dinoflagellate organism (Phisteria) -This organism is neither fish nor fowl but has been wreaking havoc on the East Coast. Sewage treatment plants are always mentioned as one of the possible sources. A more likely source would be runoff from chicken and hog feeding operations. REPORT OF THE DIRECTOR OF GENERAL SERVICES ADMINISTRATION Ed Hodges, Director of General Services Administration, reported on the followed items: • GSA Drug Investigation Update-All hearings are now complete. Verdicts have been received on all but one decision which is expected in mid-October. To date, all decisions have been upheld. • El Nino - I am working on a mutual aid agreement with various cities and public works departments for equipment used in collection systems at the treatment plants. • On October 30, 1997, the Sanitation Districts will be hosting a free Spill Response seminar in conjunction with GSA, Technical Services, and Regional Board staff as well as the Department of Health Services. We have just concluded interviews with the City Managers and Public Works Departments in all of the cities in our service area to collect information for the seminar presentations. Minutes of the Operations, Maintenance and Technical Services Committee Page 5 October 1, 1997 REPORT OF THE DIRECTOR OF INFORMATION TECHNOLOGY Chris Dahl, Director of Information Technology, reported on the following: • A report on the status of the Information Technology Department will be provided during the November meeting. REPORT OF GENERAL COUNSEL General Counsel was not present. DISCUSSION ITEM ( items) 1. OMTS97-021 CENTRAL GENERATION GENERATOR MAINTENANCE CONTRACT, SPECIFICATION No. 9798-7. Motion: Moved and seconded (not to exceed $90,000). 2. OMTS97-022 BLACK&VEATCH REPORT ON DEREGULATION. Motion: Information only. 3. OMTS97-023 QUARTERLY REPORT ON CHEMICAL PURCHASES. Motion: Information only. 4. OMTS97-024 BIOSOLIDS MANAGEMENT QUARTERLY REPORT. Motion, Information only. CLOSED SESSION There was no closed session. Minutes of the Operations, Maintenance and Technical Services Committee Page 6 October 1, 1997 OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY No other business. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING • Provide an update to the Black & Veatch report and a strategy plan for the next few months. Scope of Work to be reviewed. • Bring the Black&Veatch issue to the Steering Committee for financial review. • In May, provide full-blown energy plan with schedule, outline and roadmap. CONSIDERATION OF UPCOMING MEETINGS The next Operations, Maintenance and Technical Services Committee meeting is scheduled for November 5, 1997 at the Districts'Administrative Offices. ADJOURNMENT The Chair declared the meeting adjourned at 8:40 p.m. Submitted by: Patricia Magnante Operations, Maintenance and Technical Services Committee Secretary H:IWP.DTAIOWIOWAGNANTEIOMTS C-1IOCT97WIN 1097.WPO Y County Sanitation Districts of Orange County,California P.O.Box 8127• 10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE PLANNING, DESIGN, AND CONSTRUCTION COMMITTEE MEETING Thursday, October 2. 1997 at 6,30 p.m. A meeting of the Planning, Design, and Construction Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on October 2, 1997, at 6:30 p.m., at the Districts'Administrative Office. Prior to the meeting, there was a tour of the Primary Effluent Filtration Research Project at Plant No. 1. ROLL CALL The roll was called and a quorum declared present, as follows: Present: Staff Present: Burnie Dunlap, Chair Don McIntyre, General Manager Tom Carroll Blake Anderson, Assistant General Manager John Collins, Joint Chair David Ludwin, Director of Engineering Shirley Dettloff, Vice Chair Bob Ooten, Director of Operations & Maintenance Brian Donahue Nancy Wheatley, Director of Technical Services Patsy Marshall John Linder, Construction Manager Eva Miner-Bradford Doug Stewart, Engineering Manager Christina Shea Jim Herberg, Engineering Supervisor Todd Spitzer Mark Esquer, Engineering Supervisor Peer Swan, Vice Joint Chair Nick Arhontes, Maintenance Manager Adrian Renescu, Permit& Enforcement Absent Supervisor Chuck Winsor, Engineering Supervisor Bob Zemel Rob Thompson, Plant Automation Manager Wendy Sevenandt, Associate Engineer Mark Castillo, IT Technician Others Present: Marcus Linden, CDM Gail Lynch, Carollo Engineers Bill Knopf, Carollo Engineers APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS No comments were made. r Minutes of the Planning, Design and Construction Committee Page 2 October 2, 1997 APPROVAL OF MINUTES The minutes of the September 4, 1997 Planning, Design, and Construction Committee meeting were approved as drafted. APPROVAL OF PVC WORKSHOP MINUTES The minutes of the September 18 and September 20, 1997 Planning, Design, and Construction Workshops were approved as drafted, with an abstention from Eva Miner-Bradford, due to her absence at both workshops, and Christina Shea due to her absence on Saturday, September 20. REPORT OF THE COMMITTEE CHAIR The Committee Chair had no report, except to thank Committee members who attended the PDC Workshops. REPORT OF THE JOINT CHAIR The Joint Chair had no report. REPORT OF THE GENERAL MANAGER The General Manager had no report. REPORT OF THE ASSISTANT GENERAL MANAGER The Assistant General Manager advised that he and Bills Mills, General Manager of the Orange County Water District, made a presentation to the California Republican Delegation at their regular Thursday meeting of September 11, 1997 regarding the Orange County Reclamation (OCR) Project. The intent was to receive Federal funding through the Bureau of Reclamation. Congressman Cox indicated that he would be talking to the Chair of the House Committee that was working on appropriation for the water projects under the Bureau of Reclamation. Unfortunately, we were unsuccessful in receiving funding this year. There are other options, and Federal funding is not essential to funding the project, but it is an important step. We will begin establishing a game plan for the 98-99 FY budget. We will attempt to gel into the President's budget. Regarding the actual OCR Project itself, the public participation consultant conducted two focus groups this past Monday and Tuesday night, and two more focus groups will meet Monday and Tuesday of next week. The focus groups consist of approximately 12 people who are recruited from within the community and take part in discussions while knowingly being observed through a one-way mirror. Directors interested in attending one of the two sessions next week were advised to call Michelle Tuchman or Blake Anderson. Minutes of the Planning, Design and Construction Committee Page 3 October 2, 1997 REPORT OF THE DIRECTOR OF ENGINEERING The Director of Engineering distributed a colored diagram of the treatment process which will be included in the PDC package each month. He reported on the informational item on the Electrical Upgrade Project that was on last month's agenda. The Committee had voiced their concern regarding risk and liability of electrical equipment and personnel associated with that electrical equipment. In response, staff compiled information including scope of work and has shared it with the Districts' insurance broker, Robert F. Driver& Associates and Driver's loss control engineer. We will be meeting with the loss control engineer and project engineer to discuss and prepare a report. Staff will report back in November. The Director of Engineering introduced Jim Herberg, Engineering Supervisor, and Marcus Linden from CDM, who presented back-up material regarding selection of flow meter locations for the proposed flow monitoring program for winter 1997-98. Staff will be seeking approval of a flow monitoring contract estimated from $400,000 to $600,000 at the October 22, 1997 Board Meeting. Jim Herberg further gave a briefing of the status of the outfall inspection and repairs and introduced Gail Lynch from Carollo Engineers who gave further information and passed out samples of the bolts taken from the structure. REPORT OF GENERAL COUNSEL General Counsel was not present. MONTHLY REPORT ON CHANGE ORDERS There were no Change Orders this month. QUARTERLY REPORT ON CHANGE ORDERS Information Item. The Director of Engineering reviewed the Quarterly Change Order Report dated October 2, 1997. QUARTERLY REPORT ON PSA ADDENDA Information Item. The Director of Engineenng reviewed the Quarterly Report on PSA Addenda dated October 2, 1997. INFORMATIONAL ITEMS (Item Nos. 1-3) 1. OMTS97-015: Regional Collection System Districts-Wide Policies Regarding System Management (All Districts) Proposed by Technical Services and General Services Administration Departments in Cooperation with the Districts' Board of Directors and Local Authorities (Cities). Information Only Item. P Minutes of the Planning, Design and Construction Committee Page 4 October 2, 1997 Nick Arhontes of Collection Facilities O&M, and Adrian Renescu of Source Control, gave a presentation to the PDC Committee which had been provided to the Directors attending the OMTS Committee Meeting on July 2, 1997. Staffs assessment of Regulatory and regional activities focuses on the following: a. US EPA would like to see better management of collection systems, particularly smaller systems and those which discharge to regional wastewater treatment plants. b. EPA and the states are looking to the regional agencies for leadership in "managing"these local systems. c. Performance problems with the smaller lines in the region due to greases is a major problem for almost all cities. d. CSDOC's Strategic Plan is identifying that Infiltration/Inflow(1/1) problems in the region point to a need to reevaluate collection system O&M, repair and replacement programs. e. Developing a procedure and mechanism to initiate the development of a proposed grease mitigation ordinance should involve a partnership with Directors, city, and/or local sewering agency and Districts'staff, and regulators. Staff is concemed that if the Districts miss the opportunity to work collectively within our service area that the EPA may enact new regulations without our input. Nick also thanked the Directors for the cities' and local agencies' time spent in supporting the Outreach Meetings conducted with their staff during the month of September to discuss Collection System O&M and Source Control issues, which is a Critical Goal for the Districts this year. 2. OMTS97-022: Presentation of the Black and Veatch Electrical Industry Restructuring Study. Information Only Item. Mark Esquer gave a presentation on the Electrical Industry Restructuring Study. Information included the deregulation of the electrical utilities and how that will affect the Districts' electrical power structure. 3. FAHR97-62: Receive and file Executive Summary of the Districts' Assessment and Reinvention Team (DART) Phase III Status Report. Information Only Item. ACTION ITEMS (Nos. 4-5) 4. PDC97-46: Approve Addendum No. 1 to the Professional Services Agreement with Carollo Engineers, Inc., for Job No. J-39, Outfall Inspection and Minor Repairs, in the amount of $38,310 for a total amount not to exceed $471,570 (All Districts). Minutes of the Planning, Design and Construction Committee Page 5 October 2, 1997 DISCUSSION: Director Spitzer said that Bill Knopf from Carollo Engineers had requested to address the Committee. Mr. Knopf offered to reimburse the District for 50% of the cost of a change order involving grout material on Job No. P1-38-2. MOTION: It was moved, seconded, and duly carried to recommend approval as presented. Staff was directed to bring more information on grout issue to the Committee for action at an upcoming meeting. 5. PDC9747: 1)Approve the plans and specifications for Fire Alarm and Security System Upgrades, Job No. J-57, on file at the offices of the Board Secretary; 2) authorize the General Manager to set November 18, 1997 at 11:00 a.m. for bid opening; and 3) authorize the Board Secretary to publish the Notice Inviting Bids (All Districts). MOTION: It was moved, seconded, and duly carried to recommend approval. CLOSED SESSION There was no closed session. OTHER BUSINESS. COMMUNICATIONS, OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Planning, Design, and Construction Committee meeting is scheduled for Thursday, November 6, 1997. ADJOURNMENT The Chair declared the meeting adjourned at 7:50 p.m. Submitted by: di /J Gail Cain Planning, Design, and Construction Committee Secretary :gc �nwv.m��wo®rocnw.w.ww Fixed 5se Uee ONv AGENDA ❑ coma ego.rrEM ITEM • ❑ Jr.eos.IxrNseNr ° J .eos.nacu$$a TRANSMITTAL (NONCONAN0 ❑ PUBLIC HEARING, �I���^ JT.BDS.aEETOXi GATE JT.Boa.AoENDA RBA No. MEETING DATE COMM.Ill N0. DISTRICT NO. CONTACT FOR INFORMATION OMTS: OMTs (Originator)PDC: ,L/z/9v. PDC 720,Wendy Sevenandt, 5058 FAHR: FAHR All EXEC: EXEC DNieon No.,Name,and Extension STEER: STEER JT.BDS: 10/22/97 RECOMMENDED ACTION(S): 1. Approve the plans and specifications for Fire Alarm and Security System Upgrades, Job No. J-57, on file at the offices of the Board Secretary; 2) authorize the General Manager to set November 18, 1997 at 11:00 a.m. for bid opening; and 3) authorize the board Secretary to publish the Notice Inviting Bids (All Districts). CEQA REVIEW: Project is Exempt: YES DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Notice of Determination filed on December 15.1993 (Filed as Job No.P1A0.1 Which included Fire Alarm System Upgrades) CURRENT BUDGETICOST CURRENTYEAR CURRENTYEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES Tr iBeyer N� T..) TOTAL BUDGETED AMT.:$0 SOURCE: CORF _0- -0- -0- $507,000 SchedulefLine Ilems: AMOUNT OF TRANSFER: $360,000&$157,000 SchefilelDne Item'. A.S.a S E7f TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AFT PROJECT BUDGET First Year in Budget'. New Project Master Plan Estimate: $507.000,00 Year of First Costs'. 1997 $0.00 $0.00 $507,000.00 THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS PROJECT AMOUNT APPROVED AIT AMOUNT $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,state number Pemwnenl Unused Term If YES,explain in ADDITIONAL INFORMATION Mellon fill Originator ' ATTACHMENTS TO COMMITTEE AGENDA(Ust): CONCURRENC / 1. Budge Information Table Si lure ATTACHMENTS TO JOINT BOARDS AGENDA(Let) Date on A a per D are) G 1. Budget Infor maton Table ur e Depa nt a 11I D an ) Signature /7 Date�� Assistant General Manager(Or Designee) 8.�..a , Page i of 2 H'\W P.DTAIENGtENGV-S7NIT3.BID.DOC ADDITIONAL INFORMATION(Background and/or Summary) The existing fire alarm systems within the treatment facilities have been installed through multiple contracts as the plants have i been expanded. These fire alarm systems are grouped Into sbc areas at Plant No. 1 and three areas at Plant No.2. Specific r alarms are annunciated at the local fire alarm panel in each area with only a single general alarm from each area annunciated Y at the Operations Control Center. Wrth only a general alarm at the Operations Control Center,it is difficult to determine the nature of and the proper response to an alarm. To improve response time,upgrades to the existing fire alarm system have been designed to bring specific fire alarms to the Operations Control Centers at both plants. This upgrade will bring the Districts into compliance with the National Fire Alarm Code. The fire alarm system will be integrated with the existing CASI-RUSCO Security System so that all alarms will be shown on the same emergency response computer terminal. Sic of the existing fire alarm systems,including the fire alarm system for the new Maintenance Building at Plant No.2,are manufactured by Edwards System Technology(EST). This project will be an open bid for purchase and installation,but the specifications for the project list EST as the sole source manufacturer for these upgrades to the existing system. EST is listed as the sole manufacturer for the following reasons: • Fire alarm system wiring exists that will be reused for connecting new devices and panels. EST is the only firm that has positively stated that the existing wiring could be reused. Another manufacturer's devices and panels would require new wiring. The ability to use existing wiring will significantly reduce the installation cost. • The EST fire alarm system can integrate with the existing Security System Alarm Graphics. EST is the only firm that has demonstrated their ability to Integrate with the existing CASI-RUSCO Security System. • The EST fire alarm system is UL listed to work with our current fiber optic infrastructure. EST is the only firm,to date, that has obtained their UL listing for a complete system using fiber optics. • EST fire alarm panels and detectors are already installed throughout the Districts'facilities and a maintenance service contract exists with EST. EST has provided good service for the Districts. • Cost estimates were obtained from three manufacturers for preliminary equipment costs at Plant No. 1. EST had the lowest equipment cost. These quotes were obtained from the three leading manufactures of this type of equipment. These three manufacturers are the only companies that provide the expertise and local representation that is required to support the system. The Districts is in the process of negotiating a procurement contract directly with the manufacturer, EST,to assure the lowest possible pricing for the equipment. The negotiated contract will be part of the contract documents. The contractors that bid on the project will be required to purchase the equipment to be installed at the negotiated prices. The contract for procurement of the equipment will be directly between the installer and the equipment manufacturer. The design for Plant No. 1 was performed by Lee& Re, Inc.,as a part of the project Modifications to Electrical and Control Systems,and Process Evaluations at Plant No. 1,Job No. P1-40-1. Lee&Re,Inc. performed the design for Plant No.2 through a project with the Information Technology Networking and Communications Division. Funding for the project at Plant No. 1 was allocated in the 1997-98 fiscal year budget under the Job No.P1-40-1 (A.S.a). Funding for the project at Plant No.2 was allocated in the 1997-98 fiscal year budget under Security System Improvements (E.3.f). To accomplish the construction of the fire alarm and security system upgrades at both treatment plants with one construction contract,anew job number,Job No.J-57,was assigned. A transfer of$350,000 from the budget item A.S.a for Job No. P1-40- 1 and a transfer of$157,000 from the budget item E.3.f for Security System Improvements will provide the funding for then" budget for Job No.J-57. The engineer's construction cost estimate is$335,000. The Budget Information Table lists the funding for installation of fiber optics and training. These two items will be accomplished through separate purchase orders issued by the Information Technology Networking and Communications Division. WTS:jmf c: Department Head AGM-Operations General Manager R•.a•e uvawr Page 2 of 2 H1W P.DTAtENGENG1J-5MIT.BID.DOC BUDGET INFORMATION TABLE Fire Alarm and Security System Upgrades Job No. J-57 TASK 'BUDGET FUNDS THIS PROPOSED ESTIMATED ESTIMATED% TRANSFERRED AUTHORIZED AUTHORIZATION TOTAL EXPENDITURE COMPLETE TO DATE WITHIN CORF TO DATE REQUEST AUTHORIZED TO DATE FUNDS PROJECT $17,000 $0.00 $17,000.00 $17,000.00 $0.00 0% MANAGEMENT FIBER OPTIC $133,000 $0.00 $133.000.00 $133,000.00 $0.00 0% INSTALLATION CONSTRUCTION $335,000 $0.00 $0.00 $0.00 $0.00 0% CONTRACT TRAINING $22,000 $0.00 1 $22,000.00 1 $22,000.00 $0.00 0% TOTAL $507,000 $0.00 1 $172,000.00 1 $172,000.00 $0.00 0% The funding for this project is made available for Job No.J-57 by transferring funds from the adopted budget items A.5.a and E.31 These budget items,as adopted,Include funds for Fire Alarm and Security System upgrades. The transfer is made to a newjob number to simplify project management. •' The installation of the fiber optic network will be accomplished by the Information Technology Networking and Communications Division. H:\W P.DTAtENGtENGV 57NGENDA.TBL AGENDA ' ITEM TRANSMITTAL P G �4 "A" A i MEETING DATE DISTRICT NO. CONTACT FOR INFORMATION 4 OMTS: i' (Offenses) FDo: 10QI87 n ;FAHR 720,Jim Herberg,ext.5086 : ,� Ex EC: DNbbn No.,Name,and Extension STEER: JT.BDS: 1 OQ2I97 RECOMMENDED ACTION(3): 1. Approve Addendum No. 1 to the Professional Services Agreement with Carollo Engineers, Inc., for Job No. J-39, Outfall Inspection and Minor Repairs, in the amount of$38,310 for a total amount not to exceed $471,570. CEOA REVIEW: Project Is Exempt:NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC REM: Data Notice of Exemption Filed: Negative Declension Approved on Final EIR Approved on_and Notice of Determination riled on_ CURRENT BUDGETICOST CURRENT YEAR CURRENT YEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-0ATE BUDGET BALANCE TOTAL EXPENDITURES na.1ewan A. T,.nd.ru TOTAL BUDGETED AMT.:$900,000 I SOURCE: CDem JO DISTRICTS $900,000 $63,500 $836,500 $900,000 AMOUNT lNLine IleAN TRANSFER: AMOUNT OF TRANSFER: Schedule/Lite Item: NIA TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET Fist Year In Budget: Master Plan Estimate: $1,225,000.00 Year of First Costs: $214,600 $0 $1,439,600 THIS AITIVENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS PROJECT AMOUNT APPROVED AIT AMOUNT $433,260 $0 $38,310 1 $471,570 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION?NOT APPLICABLE If YES,tl nu Dar: Perm t Limited Term If YES,explain In ADDITIONAL INFORMATION motion 7 L'Af7 ATTACHMENTS TO COMMITTEE AGENDA(Ust): Original Date! 1. Budget Information Table 2 PSA Stasro Report CO RRENC /7 3. Carollo Engineer's Proposal tlated 3110197 .^ /)�1 l.'f� 4. Carolb Engineer's Proposal dated 5HR7 5 I 5. Leaer fromCardlo dale: 9111197 ill"Dignat re Date iviloo na ( eel /x ATTACHMENTS TO JOINT BOARDS AGENDA(Usl) nature Date '. Depann nt a (O Desi ee) / Z[ f Igo ate j Assistant General Manager(Or Designee) Revised 09103197 H:kWP.DTAr NGk730WERBERGWIT-FORM.jim.d= ADDITIONAL INFORMATION(Background and/or Summary) c The proposed addendum covers additional work in two areas: outfall inspection and minor repairs, and hydraulic testing, of the 120-inch Outfall. Outfall Inspection and Minor Repairs. The original scope of work required preparation of specifications for underwater diving inspection of the outfall. Carollo had initially recommended bidding the diving work in two separate contracts. Districts' staff decided to combine the work into a single contract to avoid costs associated with administering two separate contracts. The specifications were completed in the fall of 1996 and a pre-bid conference held, which was attended by ten (10) prospective bidders. At the pre-bid conference, none of the prospective bidders took issue with the single contract approach. However, only one bid was received for about$260,000, higher than the $60,000 original staff estimate. It was decided to reject all bids and re-bid the work. In order to obtain a more favorable bid price, staff and consultants rewrote the specifications, splitting the project into two individual projects. Job No. J-39-1 mrJudes the internal inspection of the 120-inch ocean outfall which will be in water over 100 feet deep; and Job No. J-39-2 for general repair of the 78-inch outfall which will be in water less than 100 feet deep. The second set of bids were received on January 14, 1997- The low bids for both jobs totaled $122,416, about$138,000 less than the rejected bid. In April 1997 Job No. J-39-1 was awarded to Parker Diving Co. in the amount of$88,489 and Job No. J-39-2 was awarded to American Divers, Inc. in the amount of $33.927. The additional work associated with rewriting the specifications is outside of the consultant's scope of work, and an increase of$26,150 is recommended for this service. 120-Inch Ouffall Hydraulic Testing. In December 1996, a test of the 120-inch outfall and Ocean Outfall Booster Station was conducted by our Operations Department to determine friction losses in the outfall, and to test the performance of the COBS pumps and newly installed automation equipment. The 480 mgd test required significant planning and engineering efforts to ensure a successful test. The original Scope of Work did not include assistance from Carollo which was required in preparing the 480 mgd ouffall test protocol, coordinating temporary test instruments with the new automation system, and in providing review of the 480 mgd test report prepared by Districts' staff, adding $12,160. Although these items are clearly outside the consultant's scope of work, a decision was made by the project manager at the time to proceed with the extra work in order to keep the project moving forward. The addendum should have been approved by the PDC Committee before authorizing the additional work since the additional fees exceed the General Manager's$25,000 authority for PSA addenda. Summary of Additional Work: Rewrite Otrtfall Investigation and Repair Specifications $26,150 Assist Staff in Outfall Testing 1$ 2 160 Total Addendum No. 1 $38,310 The attached letter dated June 18, 1997 from Carollo discusses how the additional work came about in further detail. c: Department Head AGM-Operations General Manager BUDGET INFORMATION TABLE Investigation and Repair of Ocean Outfall Job No. J-39 TASK BUDGET FUNDS THIS PROPOSED ESTIMATED ESTIMATED% (ADOPTED AUTHORIZED AUTHORIZATION TOTAL EXPENDITURE COMPLETE TO DATE BY CORF) TO DATE REQUEST AUTHORIZED TO DATE FUNDS INVESTIGATION/ $522,000 $433,260 $38,310 $471,570 $376,425 87% DESIGN INVESTIGATION/ $253,000 $235,000 $0 $235,000 $77,835 33% DESIGN STAFF DIVING $664,600 $200,000 $0 $200,000 $33,927 17% SERVICES/ REPAIRS TOTAL $1,439,600 $868,260 $38,310 $906,570 $488,187 56% H:WP.DTATNGIENGU-J9WGENDA.TBL E Professional Services Agreement Status Report Investigation & Repair of Ocean Outfalls Job No. J-39 Total Project Budget: $1,225,000 Consultant: Carollo Engineers Start Date of Project: March 27, 1996 Approval Addendum Description Cost Accumulated Date Costs 03-27-96 Original PSA Provided consulting services for Job No. J-39, $433,260 $433,260 Investigation & Repair of Ocean Oulfalls Proposed 1 Provide additional consulting services for $ 38,310 $ 471,570 rebidding diving services, assisting staff with hydraulic testing, providing preliminary design for new oulfall meters. H:1W P.OTA%ENG\ENGU.391STATRP2.PSA caroLLo . ,,.Y,.i`, .. e n G I n e e r s June 18, 1997 WO#65.20 Mr. David A. Ludwin Director of Engineering County Sanitation Districts of Orange County P.O. Box 8127 Fountain Valley CA 92728-8127 Subject: June 1997 PDC Agenda Item No. 10 Gentlemen: - At the June 5, 1997 meeting of the Planning, Design and Construction Committee, Carollo Engineers (Carollo) was requested to respond to questions and concerns raised by the committee members regarding Agenda Item No 10;primarily the process associated with completing 'out-of-scope" engineering service before prior approval of the PDC. The purpose of this letter is to clearly, and , in a concise manner, present the important facts supporting our orderly completion of job tasks. We have presented our information and response in the following sections. • Outfall Testing and Inspections • Ocean Outfall Booster Station Testing • Professional Standard of Care • Carollo Work History OUTFALL TESTING AND INSPECTION Background In November 1995, the Districts requested qualifications from 16 engineering firms to provide professional services for Investigation and Repair of the Ocean Outfalls, Job No J-39.Carollo was one of five firms to submit qualifications.Three firms were short listed and the Districts issued a Request for Proposal in December 1995. Carollo prepared a detailed proposal which included recommended additions to the Scope of Services. Underwater diving inspection of the two Ocean Outfalls was a suggested scope addition. A total budget of$693,500 was suggested. This budget included $225,000 for subcontract services.Of this amount, $143,800 was allocated for underwater diving inspection of the two Outfalis. Carollo included these envisioned diving costs, because of the wording in the request for proposals. Following the proposal and interview process, District staff negotiated a revised scope of services and a reduced budget,which was recommended to the PDC for award. This revised scope deleted the underwater diving inspection from Carollo's contract,with the understanding that the Districts, with assistance by Carollo,would retain diving services under a separate C�KATII W01•1.wId 3100 $DUIN HARBOR BOULEVARD. SUITE 200 • SANTA ANA. CALIFORNIA 92704 • (7141 5404300 • FAX (714( 540-4349 Mr. David A. Ludwin " County Sanitation Districts of Orange County June 18, 1997 kv Page No. 2 contract. The resulting engineering contract, approved by the PDC and Joint Board, which totaled $433,260, and did not Include underwater diving inspection. The PDC supported the concept of deleting diving services from our Contract. Specifications for Underwater Diving In accordance with the project schedule, Carollo assisted District staff with preparation of contract documents for underwater diving. The purpose of the underwater diving is to complete an internal profile of deposited materials in the 6000-foot diffuser leg, and to collect samples of deposited materials for subsequent laboratory analyses. The resulting data will be used to develop a final cleaning and disposal plan, if, in fact,the outfall needs to be cleaned. This work is associated with the Districts' main, 120-inch diameter outfall and required specialized "hard hat" divers for work at 200 feet below sea level. Underwater diving work associated with the Districts' 78-inch diameter outfall includes unplugging approximately 107 plugged ports, and closing the end gate.This is shallow water work and can be accomplished with scuba diving. Carollo's draft specifications were prepared to provide total bid flexibility. Carollo recommended a separate contract for the shallow water work, a separate contract for the deep water work, or a single contract to a single bidder if their price was the lowest combined total. Carollo established this position to foster bidder interest and assure that we would not limit a prospective bidder or create a distinct advantage to a particular bidder. As has been our standing policy, Carollo prepared the bid documents in a manner which we believed would protect the best interests of the Districts. This draft specification was sent to prospective bidders for comment;we received five replies and addressed the comments.The responses did not object to either the bidding format or the project schedule, and one reply found them to be ". . . quite satisfactory." Districts'staff, following their receipt of the draft specifications, directed Carollo to revise the bid documents to require a prospective bidder to bid both jobs, but allowing an award to two different bidders; a slight but significant modification. The Districts'goal was to have one (1) purchase order. Carollo subsequently reformatted the specifications at our own cost, and prepared final bidding documents. It should be noted here that it is not unusual for District staff to request contract format changes to support Districts goals and objectives; in this case to reduce administrative costs and simplify contract administration. The revised contract documents were sent to the prospective bidders with the Notice Inviting Bids and a prebid conference was scheduled.The following diving companies were contacted: 1. Coast Diving Service, Inc., San Pedro 2. Oceaneering, Inc., Ventura 3. Longitude 123, Ventura 4. Undersea Graphics, Torrance 5. Anderson Divers, Ventura 6. Seaword Marine Services, National City 7. C.W. Diving, San Diego 8. SAIC, Inc., San Diego 9. American Pacific Maine, Oxnard 10. Parker Diving Services, San Pedro C.A W PCCCB,NATH W Ud401,w 3100 SOUTH HARBOR BOULEVARD. SURE 200 • SANTA ANA. CALIFORNIA 92704 • (714) 540-4300 • FAX (714) 540.4349 Mr. David A. Ludwin County Sanitation Districts of Orange County June 18, 1997 Page No. 3 All of the diving companies attended the September 17, 1996 prebid conference except Oceaneering, Inc of Ventura and Seaword Marine Services of National City. The envisioned work was presented to the prospective bidders, and questions were addressed. The prospective bidders did not take issue with the bidding format. Carollo's November 1996 report to staff is a excellent summary of the bidding results and the options available to the Districts to proceed with the work. The report also sets forth the extra work completed by Carollo, at no cost to the Districts,to secure an acceptable bid within the General Managers Authority(Option 1). Carollo,working with Districts'staff, negotiated a price of approximately$130,000 for the deep water work;the work most critical to the Districts'schedule. The shallow zone work,which was less critical to the project schedule, could be rebid at a later dale. Staffs report to the February 1997 PDC presented these options as well as other viable options, listing the advantages and disadvantages of each option. The PDC elected to pursue Option 2. Carollo was directed by Districts'staff to accomplish the extra work, and were advised that we would be paid for the out-of-scope services. Summary We believe Districts'staff and Carollo have done an excellent job of protecting the Districts' interests on the J-39 project. Work to date has been completed on time and on budget. As with most projects of this nature,the ability to make changes that add or delete scope and budget to address changing conditions are an essential part of the process and are needed to keep projects moving forward. With regard to the bids received on the J-39 undersea diving work, Carollo believes that the option of awarding the work to APM for$264,388, awarding a negotiated contract of approximately$130,000(see Option 1)to APM, or rebidding the work(Option 2) represented a business decision on the part of the Districts(PDC). Any of the options were acceptable to Carollo as well as to staff. The PDC, following a review of staffs report, selected an option that would extend the schedule, require some additional engineering costs, and potentially result in reduced project costs. This in fact happened. The rebidding, which followed Carollo's original specification approach, produced the following bid costs: J-39-1 120-inch Outlet Insp. J-39-2 78-inch Ouffall General Repair Contractor @Ji Contraclor Bid Parker Diving $ 88.489 American Divers $ 33,927 CW Diving $119,795 CW Diving $ 42,920 Blackledge Const. $128,924 Parker Diving $ 52,107 Amer. Pac. Marine $165.012 Blackledge Const. $ 70,895 American Divers $198,889 Ocean Tech. $ 76,568 Ocean Tech. $210,332 Longitude 123 $ 165,084 Longitude 123 $270,301 As can be seen, even with more favorable bid conditions,there is a wide range in costing.The following contractors were subsequently selected to perform the work. 3100 SOUTH HARBOR BOULEVARD. 0100 SOUTH NPXBOX BDDLEVAXD. SUITE 2110 SANTA ANA. CALIFORNIA 92704 (714) 540A300 FAX (714) 540-4399 Mr. David A. Ludwin County Sanitation Districts of Orange County •, June 18, 1997 Page No. 4 • Deep Water Zone - Parker Diving $88,489 • Shallow Water Zone -American Divers $33,927 The reduced bids reflect a reduced level of marine diving effort developed by Carollo as a workable solution to a potentially high bidding climate. In other words, Carollo reduced the scope and thus the associated diving time- We would have preferred the complete information that would have been provided with the first bid package, but believe that we can make the revised approach work. The resulting bid costs are within our original cost estimate for the envisioned work, and parallel the original scope. We hope that the above chronology demonstrates that Carollo and staff are delivering quality work, and that we quickly respond to changing conditions.Our mutual goal is to always keep staff and the PDC informed of necessary changes. We believe that this process was followed on this job and are surprised that the agenda item was set aside. We do excellent work, and, of course, expect to be paid for our services when we adhere to your policy and procedures. HYDRAULIC TESTINGIPROTOCOL A second item on Carollo's requested amendment dealt with assisting operations staff in the high flow (480 mgd) testing of the ocean outtall booster station (OOSS). Prior to proceeding with the extra work, Carollo notified Districts'staff of our recommendation to proceed with this important work effort in our letter dated November 8, 1996, and included a cost proposal for this assistance. The testing had already been scheduled by Districts'Operation and Maintenance Department for December 5, 1996. Districts'staff proceeded with the test work,with Carollo's assistance. We made an effort to insure that the test was successful and provided our services to Districts'staff. We believe our November 8 letter is an indication of our efforts to inform Districts' staff of contract changes and direction needed for the orderly completion of job tasks. For example, the work effort for installing the underwater pressure transducers was required to record the December 5 OOBS testing event, as requested by the Districts.The original work was included in the deep water work for the underwater diving bid specifications. When the APM bid was rejected by the PDC,this rescheduled effort was required. Since the effort was reasonably simple,we did not request reimbursement for extra work. We hope this brief discussion answers questions pertaining to additional work on the ocean outfall job. We would be pleased to answer any questions or provide information to any of the committee members on the details of this important project. PROFESSIONAL STANDARD OF CARE A question was raised concerning the engineering expertise offered by Carollo for installation of new gates at the Plant No. 1 Metering and Diversion Structure. (Job No. P7-38-2). The PDC approved a contract change order to pay for epoxy grout at this installation.The work involved the installation of twenty-seven gates installed in an existing structure under adverse working conditions . For this project, the Contractor was required to submit installation and adjustment CwmoocswaTHPw '..ma 3100 SOUTH HARBOR BOULEVARD. SUITE 200 • SANTA ANA. CALIFORNIA 92704 • (714) 540-4300 • FAX (714) 540-4349 ' Mr. David A. Ludwin County Sanitation Districts of Orange County June 18, 1997 Page No. 5 instructions from the gate manufacturer for each type of gate. The gate manufacturers did not specify a grout so the Contractor proposed non-shrink grout. This is a standard selection and would have been an acceptable choice for this application. Following the shop drawing submittal process and on-site discussions with the Owner, Contractor, and Engineer, Districts'staff made a judgement to go with a higher quality and more expensive product during the construction phase of the project. Carollo supported this decision, however,we also believe that non-shrink grout would have been acceptable. The Districts' staff provided construction management for this project, which is normal for most Districts projects. They make the final decision on installation of the facilities,with input from the consultant. Occasionally, staff makes decisions to improve or modify the designs to better suit specific site conditions and help address difficult field-observed conditions.This is frequently referred to as "betterment" and such costs should be and are typically borne by the Owner. Where the Districts have incurred costs associated with less than standard of care errorstomissions, we have always met with Districts'staff to resolve Carollo's responsibility. We continue to make this commitment. CAROLLO WORK HISTORY Carollo has provided engineering services to you since the Districts'inception in the 19505. We are extremely proud of the work we have accomplished and the opportunity to be part of the development of your world class treatment facilities which the Districts own and operate. We have made a continuous and significant effort to provide high quality, responsive engineering services to the Districts, and have a record of consistently delivering this type of work on your high value, complex, and difficult jobs. Districts'staff have consistently selected Carollo for this type of work because of our exemplary track record of delivering low change order work. We save you money. We believe that our services have proven over and over to be very cost effective to the Districts. The quality of our work has significantly contributed to our ability to maintain confidence with Districts'staff and with your Board over the many years of service. It is important to us to continue this strong,working relationship, and we are always looking for ways and methods 10 improve our services. We thank you for this opportunity to respond to the PDC on your questions and concerns, and we look forward to continuing our relationship with the Districts. Very truly yours, CA .-LLLO ENGINEERS t ,_Q 2 +SJL_� P.4art,er . kv Inch, P.E. GPL:nlm Enclosures CXWLaV(ATHY EWI.w 3100 SOUTH HARBOR BOULEVARD, SUITE 200 • SANTA ANA, CALIFORNIA 92704 • (714) 540.4300 • FAX (714) 5404349 4caroLL0 OM;rv/ry lnrm7ir. v e n G i v e e r 5 mvp,xxlrr. e7;INwYNIHuw JvlN,uuwr wnn. March 10, 1997 WO# 4307A00 Mr. David Ludwin Director of Engineering County Sanitation Districts of Orange County P.O. Box 8127 Fountain Valley, CA 92728-8127 Attention: Mr. Tom Dawes Subject: Proposal to Provide Engineering Services for Miscellaneous Outfall Inspection and Testing Services Gentlemen: At the Districts' request, and as recommended to the Districts in our letter of November 8, 1996, we are pleased to submit this proposal to provide additional engineering services related to inspection of Outfalls No. 1 and No. 2, which are part of the J-39 project. At your direction, we have included costs to assist the Districts with rebidding of the Internal Inspection of the 120-inch Outtall and the General Repair of the 78-inch Outfall. This rebid would address concerns associated with insurance carrier rating of the bidders. The attached Exhibit A, Scope of Services, summarizes our proposed services. An estimate of the labor hours and cost for our services are attached as Exhibit B. After you have had an opportunity to review this information, we welcome the chance to review our proposal with you in detail. In the meantime, it you have any questions or if additional information is required, please do not hesitate to call. Very truly yours, CAROL O ENGINEERS ary . Lee Llc Enclosure 5 W07AOpOUWTR,LrR 3100 SOUTH HARBOR BOULEVARD. SUITE 200 • SANTA ANA. CALIFORNIA 02704 . (714) 540.A300 • FAx (714) 540-4340 e EXHIBIT A SCOPE OF SERVICES MISCELLANEOUS OUTFALL INSPECTION SERVICES 1. Repackage 78-inch and 120-inch Ouffall inspections Repackage inspection documents and assist with the re-bidding of the work including the general repair of the 78-inch Ouffal;xgd the internal inspection of the 120-inch Outfall. Modify specifications to address insurance requirements. 2. Repackaging/Scheduling of 120-inch Outfall Interior Inspection Modify inspection contract documents to provide for a deep water inspection bid package and a shallow water inspection bid package. 3. Repackaging/Scheduling of 78-inch Outfall Interior Inspection Repackage inspection contract documents to include the shallow water general repair of the 78-inch Outfall. 4. COBS 480-mgd Test a. Prepare protocol and assist Districts with a 480-mgd test of the COBS and Outfall No. 2. Districts' staff to prepare test report. b. Review and provide comments to the Districts on the 480-mgd test report prepared by Districts' staff. 1 S. , I oaarrremum Dom. .. Labor HoumRates Task Description p PM PE DE Tech Su Of Total 1 Second Repackaging of 120,4nch Outtall Intemal Inspection Specifications and 71 784nch Outfall General Repair Specifications 8 16 24 20 16 24 108 Rate 555 $45 532 $32 526 $16 Direct Cost $440 $720 $768 $640 5416 $394 $3,368 Indirect Cost @ 184% $6.200 Total Direct& Indirect $9,568 Fixed Fee 5960 Total Budget-Task 1 $10,500 2 Repackaging of 1204nch outfall inspection 8 32 14 16 70 Rate $55 $45 532 S32 $26 $16 Direct Cost $440 $1,440 $448 $0 $0 5256 52,584 Indirect Cost @ 184% 54.750 Total Direct& Indirect $7.334 Fixed Fee $730 Total Budget-Task 2 $8,100 3 Repackaging of 784nch outfall inspection 8 32 12 10 62 Rate $55 $45 S32 S32 $26 $16 Direct Cost $440 $1,440 $384 $0 $0 $160 $2,420 Indirect Cost @ 184% 54,450 Total Direct& Indirect $6,870 Fixed Fee $680 Total Budget-Task 3 57,550 4 OOBS 480wngd test 8 28 32 26 8 8 110 Rate $55 S45 $32 S32 $26 $16 Direct Cost $440 $1,260 $1,024 5832 $208 $128 $3,892 Indirect Cost @ 184% $7,160 Total Direct& Indirect $11,052 Fixed Fee $1.110 Total Budget-Task 4 $12,160 Total all Tasks Direct & Indirect Fixed Fee $3,480 Total Additional Budget $38,310 P - Partner PM - Project Manager PE- Project Engineer DE - Discipline Engineer S�K7A00',OUTMTR4 WR2 County Sanitation Districts of Orange County,California P.O.Box 8127.10844 Ellis Avenue Fountain Valley,CA 92728.8127 Telephone: (714)962-2411 DRAFT MINUTES OF FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE Wednesday, October 8. 1997, 5:30 P.M. A meeting of the Finance, Administration and Human Resources Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, October 8, 1997, at 5:30 p.m., at the Districts' Administrative Offices. ROLL CALL The roll was called and a quorum declared present, as follows: Committee Directors Present: Staff Present: George Brown, Chair Blake Anderson, Assistant General Manager John J. Collins, Joint Chair Gary Streed, Director of Finance Jan Debay Mike Peterman, Director of Human Resources Barry Denes Nancy Wheatley, Director of Technical Services Norman Z. Eckenrode Michelle Tuchman, Director of Communications Mark Leyes Gregg Mathews, Principal Administrative Analyst Thomas R. Saltarelli Mike White, Controller Mark Schwing Marc Dubois, Contracts/Purchasing Manager Peer Swan, Vice Joint Chair Nick Arhontes, Maintenance Manager Doug Stewart, Engineering Manager Committee Directors Absent : Lisa Lorey, Human Resources Manager Ed Torres, Engineering Supervisor Mark A. Murphy Adriana Renescu, Permit 8 Enforcement Supervisor William G. Steiner Lenora Crane, Committee Secretary Other Directors Present: Others Present: None Tom Woodruff, General Counsel APPOINTMENT OF A CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS No comments were made. APPROVAL OF MINUTES The minutes of the September 10, 1997 meeting of the Finance, Administration and Human Resources Committee were approved as drafted. Minutes of Finance, Admin. and Human Resources Committee Page 2 October 8, 1997 REPORT OF THE COMMITTEE CHAIR The Committee Chair had no report. REPORT OF THE GENERAL MANAGER The General Manager had no report. REPORT OF ASSISTANT GENERAL MANAGER • The Assistant General Manager reported that attempts to get funding from the Bureau of Reclamation for the Orange County Regional Reclamation Project for federal fiscal year 97/98 were unsuccessful, despite recent meetings with California political leaders. We were attempting to obtain an initial funding of$500,000. The project is expected to cost up to $200 million. The funds have already been authorized, but it has been difficult to actually get them appropriated. Mr. Anderson advised that he will be working with Nancy Wheatley and the Water Districts to develop a strategy for the next fiscal year. He advised, the good news is that the level of spending currently occurring is relatively minor between the Sanitation Districts and the Water District. • Regarding the Orange County Regional Reclamation Project, Mr. Anderson advised that focus group sessions were conducted Monday and Tuesday of last week and Monday and Tuesday of this week. Mr. Anderson noted that he and several staff members, that included Nancy Wheatley, Michelle Tuchman and Director Swan, attended some of the sessions. The discussion group consisted of 12 people and a facilitator and was observed by staff and Adler Communications over the two-week period to watch the public's reaction to reclaimed water issues. From these sessions, the word "reverse osmosis"was identified as a key word in understanding how this project works. It was also learned that the public must be confident that the technology will work, and in who will make sure it works. They also learned that it is important that the message we send is clear and supersedes any negativity. One of the tapes used in group sessions was a tape made by KFI Radio and is available to anyone wishing to listen to it. • The Rate Advisory Committee will be meeting tomorrow for their ninth and closing meeting. The Directors were invited to attend. REPORT OF THE DIRECTOR OF FINANCE • Mr. Streed advised the Committee that the monthly Treasurer's Report was distributed prior to the meeting in accordance with policy. There was a small decrease in the cash on hand- down to $360 million. • The unrealized loss reported last month has been turned around and we had a small unrealized gain at the end of September. • We expect to receive property tax apportionments the latter part of November and early part of December which will be a combination of user fees and property taxes. We expect to receive about $8 million in November and $32 million in December. • Since the property tax bills have been mailed, over the last couple of weeks we have received over 200 phone calls from taxpayers. This usually occurs when the property tax bills are received and again when the taxpayers make their payments. The number of calls received is not significantly more that than we usually receive during this time of year. Minutes of Finance, Admin. and Human Resources Committee Page 3 October 8, 1997 REPORT OF THE DIRECTOR OF HUMAN RESOURCES The Director of Human Resources had no report. REPORT OF THE DIRECTOR OF COMMUNICATIONS • The Director of Communications advised the Committee that the first meeting with the City of Los Angeles and the County of Los Angeles on a public outreach program to conserve water during rainstorms resulted in an article in the Times. National Public Radio picked up the story and interviewed someone from County of LA. Good Morning America did some filming in the City of LA. The message is getting out. We will be meeting again with the two agencies on November 4th to discuss a joint press conference. • The Orange County Water District and the MWDOC have requested the formation of combined water conservation program in Orange County. REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff updated the Committee on the Ventura County court case ruling regarding the California Employee's Retirement System Act of 1937. Mr. Woodruff handed out a memo which he felt would be helpful to the Directors in their respective cities. He advised that those cities with fire and police services would be hardest hit. CONSENT CALENDAR ITEMS II -9) 1. FAHR97-64: RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH OF SEPTEMBER 1997 AND FORWARD TO THE JOINT BOARDS: The Treasurer's Report was handed out at the FAHR Committee meeting in accordance with the Board-approved Investment Policy, and in conformance to the Government Code requirement to have monthly reports reviewed within 30 days of month end. 2. FAHR97-65: RECEIVE AND FILE CERTIFICATES OF PARTICIPATION (COP) REPORT 3. FAHR97-66: RECEIVE AND FILE EMPLOYMENT STATUS REPORT: Total head count at the Districts as of September 17, 1997 MOTION: Moved, seconded and carried to approve the recommended actions for items specified as 1 through 3 under"Consent Calendar." ACTION ITEMS (Nos. 10 - 11) 4. FAHR97-67: ADOPT RESOLUTION NO. 97-XX, DELEGATING AUTHORITY TO THE GENERAL MANAGER AND STAFF RE EXPENDITURE OF DISTRICTS' FUNDS AND PERSONNEL ISSUES. COMMITTEE DISCUSSION: Assistant General Manager Blake Anderson advised that last year we started looking at delegation of authority as it applies to two areas: Administrative procedures within the agency, which was being addressed tonight; and how we procure contracts and Minutes of Finance, Admin. and Human Resources Committee Page 4 October 8, 1997 consultant services for the capital improvement program, which the PDC Committee will address for the first time in November. Doug Stewart, Ed Torres and Marc Dubois were assigned to streamline the administrative procedures. Four areas will be affected by the changes in the delegation of authority: Procurement and Contracts; Travel and Training; Hiring, Promotions, Disciplinary Action and Performance Evaluation; Time Cards and Overtime. Mr. Anderson gave an overview of the history of the Districts' current Delegation of Authority, reviewed some of the limitations of Resolution No. 95-62, the capital project approvals process, the administrative approvals process, the purpose of delegating GM authority, administrative controls, checks and balances in place, the procurement process. He reviewed the current delegation levels and proposed delegation of authority levels for budgeted and unbudgeted procurements and contracts. There will be training for those employees who are given new levels of authority. Marc Dubois reviewed the Purchasing Divisions' reporting process, requisition process for budgeted and unbudgeted items, internal bidding policies, sole sourcing policies and the competitive bid process. He also advised that unbudgeted items require a budget transfer which must be approved by the Department Head and Director of Finance. The Districts does have an inventory control program to protect, monitor and track inventory. Mr. Anderson advised that even when an unbudgeted item is approved by the Department Head, the Department Head must still work within the overall budget approved for his department. Gary Streed advised that whenever there is a request for an unbudgeted item, we have to trade that for other items in the budget to equal out. This is one of the Districts' Budget Assumptions. Mr. Anderson advised that trades between budgets such as personnel and equipment are not allowed. The Committee was concerned about possible areas of abuse, especially unbudgeted procurements, professional contracts and personal service agreements, the number of times a supervisor can tap into his level of authority. There was discussion on whether there should be a column for Committee approvals on items pointed out during the budget process. MOTION: Moved, seconded and approved to direct staff to bring this item back to the Committee next month after reconsidering some of the areas relating to Procurement and Contracts such as: Delegated limits and unbudgeted delegations, especially as they relate to service contracts and professional services; and consideration as to what level Committees should get involved in the process. 5. FAHR97-68: ADOPT RESOLUTION NO. 97-XX, IMPLEMENTING THE DISTRICT'S HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL. COMMITTEE DISCUSSION: Human Resources Director Mike Peterman advised the Committee that there are currently eight separate policy documents, including Memoranda of Understanding (MOU), Resolution 95-105—Classification and Other Terms, Conditions, Rules and Regulations of Employment, the employee handbook, and the "Redbook" which is a summary of the Districts' Human Resources Policies and Procedures. The proposed handbook combines all of these documents into one manual, incorporating all Human Resources' policies and Minutes of Finance, Admin. and Human Resources Committee Page 5 October 6, 1997 procedures which management can use to consistently implement Districts' policy. He further advised that adoption of the Resolution will not add or significantly change any policies and/or procedures already adopted by the Boards. Mr. Peterman reviewed the benefits of combining all policies and procedures into one manual. He further advised that the document will be distributed to all supervisors and will be placed into an "Intranet"form on their computers. Mr. Petennan stated that the Resolution staff is recommending would authorize the General Manager to make and implement procedural changes to the Human Resources Policies and Procedures Manual without having to change the Resolution each time one is made. The recommended action is to approve the Resolution. The FAHR Committee and Boards of Directors would approve salary ranges, changes affecting assignment of a job classification to a salary range, or any provision within a MOU within the Districts' unions. A semi-annual report will be made to the FAHR Committee in October and April of each year, reflecting the redline/strikeout version of any policy that was changed, edited or added during the previous six months. The Committee pointed out that the language on page 3 of the AIT should be corrected to read, ". . .would authorize the General Manager to make and implement procedural changes to the Human Resources Policies. . " Also, on page 1 of Section A, under"Call-Back Pay,"the word "Supervisor"should be inserted on line two after the words, "to work by the. . :' MOTION: Moved, seconded and carried to recommend that the Joint Boards adopt Resolution No. 97-XX, implementing the Districts' Human Resources Policies and Procedures Manual. INFORMATIONAL PRESENTATIONS 6. FAHR97-69: COMMUNICATIONS'AUDIT RESULTS AND EXTERNAL COMMUNICATIONS PROGRAM AND STRATEGIES COMMITTEE DISCUSSION: Communications Director Michelle Tuchman reviewed the results of the third Communications audit conducted at the end of May and beginning of June, which primarily targeted the Department's internal customers. There was a 34% response rate with 191 employees responding. Since the department was established in fiscal year 1995-96, emphasis has been given to establishing a strong internal communications program . The employee newsletter has been expanded, a bulletin board program has been established, and the General Manager conducts regular meetings with employee groups. Other special programs have also been established. The results of the current audit reflects continued anxiety over a changing culture, as well as the aftermath of last years workforce investigation. The rapid pace of change and the workplace investigation were the two most cited events/issues mentioned by employees. It is anticipated that morale will improve over time as the impact of the workforce investigation fades. However, continued anxiety over changes in the organization is expected. Minutes of Finance, Admin. and Human Resources Committee Page 6 October 8, 1997 Mrs. Tuchman also gave an overview of the Districts' External 5 Communications Program which is one of the critical goals for the agency. Some of the strategies that have begun include such activities as Plant tours, Legislators' Day, presentations to community groups and schools, hosting on-site meetings, RAC, PAC, OCR Project, and working with the news media. 7. OMTS97-015: REGIONAL COLLECTION SYSTEM DISTRICTS-WIDE POLICIES REGARDING SYSTEM MANAGEMENT(ALL DISTRICTS) PROPOSED BY TECHNICAL SERVICES AND GENERAL SERVICES ADMINISTRATION DEPARTMENTS IN COOPERATION WITH THE DISTRICTS' BOARD OF DIRECTORS AND LOCAL AUTHORITIES (CITIES) COMMITTEE DISCUSSION: Maintenance Manager Nick Arhontes gave a slide presentation and overview of the regional collection system, stakeholder issues, and the Districts' Strategic Plan. He and his staff have been visiting all of the cities in the northern and western part of the county to collect information and help them understand the issues. Districts' staff was well received and are getting collaboration on the issues. Permit and Enforcement Supervisor Adriana Renescu reported that for the past two years, a federal advisory committee, sponsored by the US EPA, comprised of members from sewerage agencies, regulatory agencies, municipalities and environmental groups, was formed to review regulatory oversight of sewer spills around the country, and to develop a consistent national policy for abatement. Nancy Wheatley, Director of Technical Services, is on the Committee. The advisory committee has indicated they would like to see better management of collection systems, particularly smaller systems and those which discharge to regional wastewater treatment plants. Ms. Renescu briefly described the purpose of the maintenance and operation program, the policies proposed by the Technical Services and General Services departments in order to comply with expected EPA and state regulatory requirements, and the necessity to form a partnership with local municipalities to resolve regional collection system management issues. CLOSED SESSION There was no dosed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY None. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING None. MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR i Minutes of Finance, Admin. and Human Resources Committee Page 7 October 8, 1997 ACTION AND STAFF REPORT None. FUTURE MEETING DATES The next Finance, Administration and Human Resources Committee Meeting is scheduled for Wednesday, November 12, 1997, at 5:30 p.m. ADJOURNMENT The meeting was adjourned at 7:25 p.m. Submitted by: e ora Crane Finance, Administration and Human Resources Committee Secretary H:\W P.DTAIFIN%22101CRANEIFAHRIFAHR.97N1CTMIN1497.D00 fAGENDA Fo ITEM � ❑ CGNP1 INFO.REM ❑ coa .AcnoN reM TRANSMITTAL ❑ JT.8D5.CONSENT ego ❑ JT.BDS.DISCUSSION PUBLIC HEb f ' ❑ PUBIIGyDaHEARIN, d a"1 T1.lT.aD9.IYEETMG DATE J 'Lx JT.8Da.AGENDAITEM NO. MEETING DATE COMM.10,NO. DISTRICT NO. CONTACT FOR INFORMATION CMTS. OMTS (Onginmor) PDG: PDC 210, Gary Screed,EA.2500 FAHR: 10/08/97 FAHR EXEC: EXEC Division No.,Name,and Extension STEER: STEER JTEDS: 1022197 RECOMMENDED ACTION(S): 1. RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH OF SEPTEMBER 1997 CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT j ACTION ON THIS SPECIFIC REM: Date Notice or Exemption Filed: Negative Declaration AppBnmd on Final EIR Approved on_and Notice of Determination Glad on- CURRENTBUDGET/COST CURRENT YEAR CURRENTYEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES Rom'arose'Mr. iren4en, TOTAL BUDGETED AMT.:$ SOURCE: CORP JO DISTRICTS NIA N/A N/A N/A SchedulieLi a flame: AMOUNT OF TRANSFER Sohedule/Line item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: Master Plan Estimate: N/A N/A N/A $0.00 Year of First Costs: THIS AITIVENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS PROJECT AMOUNT APPROVED AR AMOUNT N/A N/A N/A $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NOTAPPLICABLE If YES.stale number Permanerd Limited Term If YES,explairm ADDITIONAL INFORMATION section ?OCT-17. ATTACHMENTS TO COMMITTEE AGENDA(Lisp: nginato Date 1, Monthly Investment Reports C NC RENCES: 2, Monthly "Transaction Repo Qc jrq ATTACHMENTS TO JOINT BOARDS AGENDA(List) Sign Date Division 4 agar neG) 1. MOMhy Investment Repo"s I � 47 2, MoMonthlyTransaction Repo" S re Date Dblartment He (Or Designee) Signature Date Assistant General Manager(Or Designee) Ib—d 011yy17 Page 1 of 2 H:1WP.DTAIFINMIO CRANEIFAHRWAHR.97%OCTIFAHR97-5A.DOC ADDITIONAL INFORMATION(Background and/or Summary) Pacific Investment Management Co. (PIMCO), has served as the Districts' professional external money manager,and Mellon Trust as the Districts'third-party custodian,since September 1995. The Districts' Investment Policy,adopted by the Joint Boards,includes reporting requirements as listed down the left most column of the attached PIMCO Monthly Report for the"Liquid Operating Monies"and for the`Long-Term Operating Monies." The Districts'extemal money manager is operating in compliance with the requirements of the Districts' Investment Policy. The Districts'portfolio contains no reverse repurchase agreements. Historical cost and the current market(°mark-to-market")values are shown as estimated by both PIMCO and Mellon Trust. The slight differences are caused by differing assumptions regarding marketability at the estimate date. The Districts'investments are in compliance with the Districts' adopted Investment Policy,and the California Government Code. In addition,sufficient funds are available for the Districts to meet Its operating expenditure requirements for the next six months. The table below details the book balances of the Districts funds at month-end. Book Balances Estimated Funds/Accounts September 30, 1997'` Yield(-A) ,,. State of Calif. LAIF $ 3,738,921 5.7 Union Bank Checking Account 54,280 5.0 Union Bank Overnight Repurchase Agreement 2,060,000 5.1 Bank of America Checking Account 78.062 4A Bank of America Money Market Account 126,541 4.1 PIMCO-Short-term Portfolio 17.219.529 5.3 PIMCO-Longterm Portfolio 293,059,404 5.9 District 11 GO Bond Fund 921 4.297 5.6 Debt Service Reserves @ Trustees 33,063.937 6.2 Petty Cash 4.400 — Deterred Compensabon 11331.44 0.99-30.97 TOTAL $360.740.814 Schedules are attached summarizing the detail for both the short-term and long-term investment portfolios. In addition,a consolidated report of posted investment portfolio transactions for the month of September 1977 is attached. The attached yield analysis report is presented as a monitoring and reporting enhancement. In this report,yield calculations based on book values and market values are shown for individual holdings,as well as for each portfolio. Mellon Trust,the Districts' custodian bank,is the source for these reports. Transactions that were pending settlement at month end may not be reflected. GGS:Ic c: Department Head AGM-Operations General Manager R..,we mwar Page 2 of 2 \IEADOATA2IW P.DTAFIN72210tCRANEWAHRTAHR.97%OCTTAHR976 .DOC MONTHLY REPORT COUNTY SANITATION DISTRICTS OF ORANGE COUNTY INVESTMENT MANAGEMENT PROGRAM PIMCO'S PERFORMANCE MONITORING & REPORTING (for the month ending 30 September 1997) Liquid Operating Monies 15.1.1 PORTFOLIO COST AND MARKET VALUE Current Market Value Estimate: pp��M� $17,365,741 • Mellon0 $17,219,529 Historical Cost: • PIMCO $17,365,741 • Mellon $17,220,852 15.1.2 MODIFIED DURATION Of Portfolio: 0.18 Of Index: 0.20 15.1.3 1% INTEREST RATE CHANGE Dollar Impact(gain/loss)of I%Change: $31,258 0.18% 15.1.4 REVERSE REPOS %of Portfolio in Reverse Repos: see attached schedule 0% 15.1.5 PORTFOLIO MATURITY % of Portfolio Maturing within 90 days: 60% 15.1.6 PORTFOLIO QUALITY Average Portfolio Credit Quality: "AAA" 15.1.7 SECURITIES BELOW "A" RATING %of Portfolio Below"A": 0% 15.1.8 INVESTMENT POLICY COMPLIANCE "In Compliance" 15.1.9 PORTFOLIO PERFORMANCE Portfolio Total Rate of Return("/9): 1 Month: 0.45 3 Months: 1.39 12 Months: 5.57 Year-to-Date: 4.17 Index Total Rate of Return (%): I Month: 0.42 HA..I FINANCEW IOWOE1 IQ0997.UT MONTHLY REPORT COUNTY SANITATION DISTRICTS OF ORANGE COUNTY INVESTMENT MANAGEMENT PROGRAM PIMCO'S PERFORMANCE MONITORING & REPORTING (for the month ending 30 September 1997) Long Term Operating Monies 15.1.1 PORTFOLIO COST AND MARKET VALUE Current Market Value Estimate: $$ 99gg 55 Mello $293;059 Z Historical Cost: PIMCO $297,815,741 Mellon $292,674,990 15.1.2 MODIFIED DURATION Of Portfolio: 2.32 Of Index: 2.30 15.1.3 1% INTEREST RATE CHANGE Dollar Impact(gain/loss) of I% Change: $6,926,117 15.1.4 REVERSE REPOS %of Portfolio in Reverse Repos: (see attached schedule) 0% 15.1.5 PORTFOLIO MATURITY %of Portfolio Maturing within 90 days: NA 15.1.6 PORTFOLIO QUALITY Average Portfolio Credit Quality: 15.1.7 SECURITIES BELOW "A" RATING %of Portfolio Below "A": 0% 15.1.8 INVESTMENT POLICY COMPLIANCE "In Compliance" 15.1.9 PORTFOLIO PERFORMANCE Portfolio Total Rate of Return: (°/n) I Month: 1.03 3 Months: 2.57 12 Months: 8.18 Year-to-Date: 5.80 Index Total Rate of Return: (%) 1 Month: 0.93 9 OCSF075111 MELLON TRUST e, LIQUID OPER-PIMCO PORTFOLIO SUMMARY BY SECTOR BASE: USDA 30-SEP-1997 H81100 % OF UNREALIZED ESTIMATED CURB PORTFOLIO DISTRIBUTION COST MARKET VALUE TOTAL GAIN/LOSS ANNUAL INCOME YIELD __________________ __________________ ________ _________________ ________________ ------- CASH & CASH EQUIVALENTS CASH 0.56 0.56 0.00% 0.00 0.00 0.00 COMMERCIAL PAPER - DISCOUNT 2 064.604.92 2,064,604.92 11.90% 0.00 0.00 0.00 FEDERAL HOME LOAN MORTGAGE -LE 3:060,358.73 3,060,3S8.73 17.63% 0.00 0.00 0.00 FNMA ISSUES - LESS THN 1YR 2,846,844.77 2,1346,844.77 16.40% 0.00 0.00 0.00 FED HM LOAN BNK - LESS THN IYR 2,64S,143.67 2,645,143.67 15.24% 0.00 0.00 0.00 FEDERAL FARM CREDIT BANK - LES 2,946,549.17 2,946349.17 16.98% 0.00 0.00 0.00 BSDT RESERVE DEPOSIT ACCOUNTS 2S4,429.00 254,429.00 1.47% 0.00 9,541.09 3.7S __________________ --------- _________ ________ _________________ ________________ _______ TOTAL CASH & CASH EQUIVALENTS 13,817,930.82 13.817,930.82 79.62% 0.00 9,541.09 0.07 FIXED INCOME SECURITIES U.S. GOVERNMENTS 3,402,922.88 3,401,598.00 19.60% -1,323.88 191,2SO.00 S.62 ------------ _----- --------_--------- ________ _________________ ----------__---_ _______ TOTAL FIXED INCOME SECURITIES 3,402.921.88 3,401.598.00 19.60% -1,323.88 191,250.00 5.62 OTHER PORTFOLIO ASSETS -' PAYABLES/RECEIVABLES 135,601.99 13S,601.99 0.78% 0.00 0.00 0.00 __________ __________________ ________ _________________ ________________ _______ TOTAL OTHER PORTFOLIO ASSETS 13S,601.99 135,601.99 0.79% 0.00 0.00 0.00 L NET PORTFOLIO ASSETS 17.356,454.69 17,355 130.81 100.00% -1.323.88 200,791.09 1.16 Page 1 OCSF075222 MELLON TRUST LONG TERM OPER-PIMCO PORTFOLIO SUMMARY BY SECTOR BASE: USD 30-SEP-1997 HB1100 % OF UNREALIZED ESTIMATED CURB PORTFOLIO DISTRIBUTION COST MARKET VALUE TOTAL GAIN/LOSS ANNUAL INCOME YIELD ------------------------------ ------------------ ------------------ -------- ----------------- ---------------- ------- CASH & CASH EQUIVALENTS CASH 0.85 0.85 0.00% 0.00 0.00 0.00 PAYABLES -65,605,250.87 -65,605,250.87 -22.01% 0.00 0.00 0.00 CERTIFICATES OF DEPOSIT - DOME 9,995,220.00 10,000,363.90 3.36% 5,643.90 595,000.00 5.95 COMMERCIAL PAPER - DISCOUNT 23,098,241.44 23,098,241.44 7.75% 0.00 0.00 0.00 BSDT RESERVE DEPOSIT ACCOUNTS 425,944.00 425,944.00 0.14% 0.00 15,972.90 3.75 ------------------ ------------------ -------- ----------------- ---------------- ------- TOTAL CASH & CASH EQUIVALENTS -32,085,844.58 -32,080,200.68 -10.76% 5,643.90 610,972.90 -1.90 FIXED INCOME SECURITIES U.S. GOVERNMENTS 154,362,687.99 155,194,290.00 52.07% 831,602.01 10,385,000.00 6.69 U.S. AGENCIES 121,980,843.50 121,878,074.00 40.89% -102,769.50 8,023,890.00 6.58 GNMA MULTI FAMILY POOLS 10 959 925.15 11,022,588.06 3.70% 62,662.91 728,844.32 6.61 BANKING & FINANCE 27:553:599.00 27,496,283.00 9.22% -57,316.00 1,836,196.08 6.68 INDUSTRIAL 9,903,780.00 9,548,370.00 3.20% -355,410.00 832,500.00 8.72 ------------------ ------------------ -------- ----------------- ---------------- ------- TOTAL FIXED INCOME SECURITIES 324,760,835.64 325,139,605.06 209.08% 378,769.42 21,806,430.40 6.72 OTHER PORTFOLIO ASSETS PAYABLES/RECEIVABLES 5,007,069.80 5,007,069.80 1.68% 0.00 0.00 0.00 ------------------ ------------------ -------- ----------------- ---------------- ------- TOTAL OTHER PORTFOLIO ASSETS 5,007,069.80 5,007,069.80 1.68% 0.00 0.00 0.00 NET PORTFOLIO ASSETS 297,682,060.86 298,066,474.10 100.00% 384,413.32 22,417,403.30 7.52 Page 1 9 YLOANAL YIELD ANALYSIS PACE 1 OCSF07511102 1997/09/30 RUN DATE 10/06/97 ORANGE CTY LIQUID OPERATING RUN TIME 15.07.47 PAR VALUE YIN AT CURRENT QUALITY MARKET TOTAL COST/ 7. TYPE SECURITY IO SECURITY DESCRIPTION B00K YIELD RATING PRICE MARKET VALUE 7. TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- CASH B CASH EQUIVALENTS 254,429.00 MDT RESERVE DEPOSIT ACCOUNT- .000 3.750 100.000 254,429.00 1.84 999495906 PUBLIC II 254,429.00 1.48 3,000,000.00 FED FARM CR BK CONS SYS DISC 5.488 .000 P-1 98.218 2,94fi,549.17 21.32 313313SA7 01/20/1998 2,%6,549.17 17.11 500,000.00 FEDERAL HOME LN BK CONS DISC 5.500 .000 P-1 98.185 2%,555.00 2.13 313385NY8 MAT 11/7/1997 2%,555.00 1.71 100,000.00 FEDERAL NATL MG ASSN DISCOUNT 5.505 .000 P-1 9B.464 98,464.33 .71 313589QS5 MAY 12/19/1997 98,464.33 .57 2,400,000.00 FEDERAL HOME LN BK CONS DISC 5.524 .000 P-1 97.941 2,350,588.67 17.01 313385PJ9 MAT 11/17/1997 2,350,588.67 13.65 2,800,000.00 FEDERAL NATL MTB ASSN DISC MTS 5.542 .000 P-1 %.156 2,748,380.44 19.88 313589NE9 MAT 10/20/1997 2,748,380.44 15.96 2,400,000.00 FEDERAL ROME LN MG CORP DISC 5.555 .000 P-1 98.765 2,370,370.67 17.15 313397M MAY 11/25/1997 2,379,370.67 13.77 700,000.00 FED HOME LN "TO CORP DISC NTS 5.557 .000 P-1 98.570 689,988.06 4.99 313397RC7 MAT 12/29/1997 689,988.06 4.01 SOO,000.00 AMERICAN EN CR CP DISC 5.590 .000 P-1 98.577 492,882.92 3.56 02581RXF5 30/15/1997 492,882.92 2.86 800,000.00 FORD MR CR CO DISC 5.634 .000 MR 98.505 788,036.67 5.70 34539TX83 10/08/1997 788,036.67 4.5E 800,000.00 GENERAL ELEC CAP DISC 5.635 .000 97.961 783,685.33 5.67 36959JAU7 01/26/1998 783,685.33 4.55 -------- ------- ----------------- --------- TOTAL CASH 8 CASH EQUIVALENTS 5.346 .120 13,817,930.26 100.00 13,817,930.26 80.25 FIXED INCOME SECURITIES 3,400,000.00 U S TREASURY NOTES 5.314 5.622 AAA 100.047 3,402,921.8E 100.00 912827AS 05.6257. 01/31/1998 DO 02/01/93 3,401,598.00 19.75 YLOANAL YIELD ANALYSIS PAGE 2 OCW07311202 1997/09/30 RUN DATE 10/06/97 ORANGE CTY LIQUID OPERATING RUN TIME 15.07.47 PAR VALUE YTM AT CURRENT QUALITY MARKET TOTAL COST/ 2 TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD RATING PRICE MARKET VALUE 2 TOTAL TOTAL FIXED INCOME SECURITIES 5.314 5.622 5,402,921.80 100.00 3,401,598.00 19.75 ________ _______ _________________ --------- TOTAL 5.345 .327 17,220,852.14 100.00 17,219,528.26 100.00 6 • YLDANAL YIELD ANALYSIS PACE 3 OCSF07522202 1997/09/30 RUN DATE : 10/06/97 ORANGE CTY-LONG TERM OPERATING RIM TIME : 15.07.47 PAR VALUE YIN AT CURRENT QUALITY MARKET TOTAL COST/ X TYPE SECURITY ID SECURITY DESCRIPTION BOO( YIELD RATING PRICE MARKET VALUE X TOTAL CASH 8 CASH EQUIVALENTS 425,944.00 BSDT RESERVE DEPOSIT ACCOUNT- .ODD 3.750 10D.000 425,944.00 1.27 99%95906 PUBLIC II 425,%4.00 .12 100,000.00 FLORIDA PRR CORP DISC 5.519 .000 P-1 99.664 99,663.89 .29 34130ME8 10/24/2997 99,663.89 .03 200,000.00 FORD MR CR CO DISC 5.561 .000 NR 99.082 198,163.33 .59 34539TY33 11/03/1997 198,163.33 .06 5,900,000.00 GENERAL ELEC CAP OISC 5.563 .000 P-1 99.051 5,84 012.28 17.43 36959MLS 11/20/1997 5,844,012.28 1.63 7,200,000.00 NATIONAL RURAL DISC 5.564 .000 P-1 98.673 7,104,474.00 21.19 63743CYE7 11/14/1997 7,104,474.00 1.98 1,500,000.00 DU PONT BE NEKOUR DISC 5.585 .000 P-1 98.472 1,477,083.33 4.40 26354AXF6 10/15/1997 1,477,083.33 .41 100,000.00 FORD MR CR CO DISC S.SS9 .000 P-1 99.845 991845.00 .29 M539TX34 10/05/1997 991845.00 .03 100,000.00 DU PONT BE MEMOIR DISC 5.591 .000 P-1 99.629 99,628.67 .29 26354AXQ2 10/24/1997 99,628.67 .03 1,500,000.00 UNITED PARCEL SVC DISC 5.603 .000 P-1 98.167 1,472,500.00 4.39 911307MO 12/OS/1997 1,472,500.00 .41 6,8DO,OOG.00 NATIONAL RURAL DISC 5.609 .000 P-1 98.572 6,702,870.% 19.99 63743CV119 11/13/1997 6,702,870.% 1.87 10,000,000.00 BANKERS TRUST CO INSTL C/D 6.000 5.949 100.009 9,995,220.00 29.83 0663JOKU7 05.950% 06/19/1998 UD 06/19/97 10,000,863.90 2.79 ________ _______ ----------------- _-----_-- TOTAL CASH 8 CASH EQUIVALENTS 5.417 .545 35,519,405.44 IDO.UD 33,5251049.34 9.36 FIXED INCOME SECURITIES 4,000,000.00 FORD MR CR MN TRANCHE RTR 96 .000 6.352 Al 10D.472 3,970,480.00 1.23 MS4D2DZ1 FLTG/RT 11/09/1998 DD 11/05/93 4,018,880.00 1.12 YLDAKAL YIELD ANALYSIS PACE 4 OCSFO75222D2 1997/09/30 RIM DATE 20/06/97 ORANGE CTY-LONG TERM OPERATING RUN TIME 25.07.47 PAR VALUE YTM AT CURRENT QUALITY MARKET TOTAL COST/ 2 TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD RATING PRICE MARKET VALUE 7. TOTAL 7,100,000.00 FORD MOTOR CR MIN TR 6 00177 .000 5.666 Al 99.890 6,999,748.00 2.18 345402HJ3 VAR/RT 03/30/1999 00 03/50/94 7,092,190.00 1.98 35,000,000.00 U S TREASURY NOTES 5.920 5.980 AAA 100.328 35,068,425.00 10.79 9128273D2 06.000Y. 08/15/2000 DO 08/15/97 35,114,800.00 9.79 24,000,000.00 U S TREASURY NOTES 6.015 6.300 AAA 101.187 24,216,237.92 7.46 91W272TS 06.375% 05/15/2000 DO 05/15/97 24,284,880.00 6.77 28,000,000.00 U S TREASURY NOTES 6.131 6.378 AAA 101.906 28,425,468.75 8.77 9128272N1 06.500% 05/31/2002 DO 06/02/97 26,533,680.00 7.96 5,000,000.00 U S TREASURY BONDS 6.162 0.928 AAA 124.609 6,233,593.75 1.91 91WIODE5 11.1257. 08/15/2003 DD 07/05/83 6,230,450.00 1.74 5,000,000.00 U S TREASURY NOTES 6.277 6.193 AAA 100.922 4,994,531.25 1.55 9IM272L5 06.2502 02/28/2002 GO 02/26/97 5,046,100.00 1.41 4,50O,D00.00 FEDERAL MATL MTG ASSN MTN 6.291 6.205 AAA 100.406 4,488,705.00 1.SO 31364CXV5 6.230% 03/01/2002 DO 03/03/97 4,518,270.00 1.26 39,600,DO0.00 FEDERAL HOME LN BK CONS BUS 6.305 6.491 AAA 99.984 39,890,500.00 12.17 3133915B6 6.4902 09/13/2000 DO 09/13/95 39,593,664.00 11.04 1,000,000.00 SEARS ROEBUCK MTN 0 TR 00491 6.305 7.639 A2 1DO.667 1,031,860.00 .30 81238XUJS 7.6902 OV27/1998 DO 02/28/95 1,006,670.00 .28 4,500,000.00 CATERPILLAR FINL MS TR00389 6.322 5.797 A2 99.709 4,466,745.00 1.37 14912LSEZ 8.780% 07/15/1998 DO 12/15/95 4,486,905.00 1.25 4,729,701.90 GNMA II POOL #0080023 6.375 6.338 AAA 102.563 4,808,037.59 1.49 36225CAZ9 6.500% 12/20/2026 DO 12/O1/96 4,850,924.16 1.35 34,000,000.00 U S TREASURY NOTES 6.391 7.465 AAA 103.812 35,102,165.70 10.85 912827SZ9 07.750% 11/50/1999 DO 11/30/94 35,296,080.00 9.84 1,000,000.00 CHRYSLER FINL MTN TR 8 00335 6.514 6.247 A3 100.209 995.160.00 .30 1712GQPY1 6.260% 07/20/1998 DO 07/18/95 11002,090.00 .28 5,000,000.00 U S TREASURY NOTES 6.516 6.295 AAA 101.266 4,975,781.25 1.55 912827X49 06.375% 03/31/2001 OD 04/10/% 5,063,300.00 1.41 3,700,000.00 GENERAL MTRS ACCEP MTN TROD324 6.532 8.119 A3 103.150 3,921,640.00 1.17 37042RPHS 8.375% OV03/1999 DO 0/03/95 5,816,550.00 1.06 YLOANAL YIELD ANALYSIS PAGE 5 OCSF07522202 2997/09/30 RUN DATE 10/06/97 ORANGE CTY-LONG TERN OPERATING RUN TIME 15.07.47 PAR VALUE YTM AT CURRENT QUALITY MARKET TOTAL COST/ 7. TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD RATING PRICE MARKET VALUE 2 TOTAL ----------------- ----------------------------- ------- ------- ------- -------- ------------ ---------- 5,000,000.00 U S TREASURY NOTES 6.553 6.646 AAA 101.562 51019,140.62 1.56 912827Q47 06.750% 06/50/1999 DD O6/30/% 5,078,100.00 1.42 8,000,000.00 FEDERAL MAIL MTG ASSN MIN 6.577 6.522 AAA 101.578 8,012,576.00 2.49 31364CBD9 6.6252 04/18/2001 DD 04/18/96 8,126,240.00 2.27 2,900,000.00 CHRYSLER FINL MTN TR 0 00306 6.591 7.221 A3 100.672 2,952,896.00 .89 171209NT4 7.2702 04/13/1998 DO 04/13/95 2,919,488.00 .81 9,000,000.00 PHILIP MORRIS COS NT 6.593 8.729 A2 106.093 9,903,780.00 2.93 718154BB2 9.2507. 02/15/2000 9,548,370.00 2.66 10,000,000.00 FEDERAL MAIL HTG ASSN MTH 6.636 5.754 AAA 98.016 9,593,750.00 3.01 31364BNF3 5.6402 02/20/2001 DO OV20/96 9,801,600.00 2.73 3,000,000.00 G M A C RED TERM NTS 6.660 8.205 A3 205.127 3,227,070.00 .96 37042RKQ4 8.6252 1/10/2000 DO 1/10/95 3,133,510.00 .88 5,000,000.00 FEDERAL HOME LN MTG CORP DEBS 6.713 6.096 AAA 98.266 4,851,562.50 1.51 31MAOWS 5.9907. 03/06/2001 DO 03/06/96 4,913,300.00 1.37 2 ,000,000.00 FEDERAL MORE LN HIS BED 6.720 6.720 AAA 100.000 25,000,000.00 7.68 31MADKQZ 6.720% 10/02/2000 DO 101OV95 25,000,000.00 6.97 10,000,000.00 U S TREASURY NOTES 6.756 7.SAO AAA 105.469 10,327,343.75 3.24 912827ZX3 07.750% 02/IS/2081 DO 02/15/91 10,546,900.00 2.94 6,020,195.77 GNMA II POOL 0080088M 6.828 6.828 AAA 102.516 6,151,887.56 1.89 36225CC20 7.000% 06/20/2027 DO 06/01/97 6,171,665.90 1.72 20,000,000.00 COMMIT TO PUR FMLMC GOLD 6.839 7.018 AAA 99.750 20,262,500.00 6.13 999ARPOS7 7.000% 10/01/2027 19,950,000.00 5.56 10,000,000.00 COMMIT TO PUR FNLMC GOLD 6.942 7.018 AAA 99.750 91881,250.00 3.06 999ABK443 7.000% 11/15/2027 9,975,000.00 2.78 -------- ------- ----------------- --------- TOTAL FIXED INCOME SECURITIES 5.864 6.552 324,760,835.64 100.00 325,139,605.06 90.65 YLDANAL YIELD ANALYSIS PAGE 6 OCSF07522202 1997/09/30 RUN DATE 10/06/97 ORANGE CTY-LONG TERN OPERATING RUN TIME 15.07.47 PAR VALUE YTM AT CURRENT QUALITY MARKET TOTAL COST/ 2 TYPE SECURITY ID SECURITY DESCRIPTION BOOK YIELD RATING PRICE MARKET VALUE 7. TOTAL _________________ _____________________________ _______ _______ _______ ________ ------------ --________ ________ _______ ----------------- --------- TOTAL 5.852 6.391 358,280,241.08 100.00 358,664,654.40 100.00 OCSG000100 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE:'USD 01-SEP-1997 - 30-SEP-1997 TM106 RASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURR GAIN LOSS BASE XRATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ RECEIPTS AND DISBURSEMENT TRANSACTIONS U.S. DOLLAR OTHER ADMINISTRATIVE EXPENSES LONG TERM OPER-PIMCO 0.00 TO REVERSE 05-AUG-1997 6.00 6.00 0.000000 NA91234S9 ----------- 6.00 0.00 0.000000 CWC ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 0.00 FED WIRE FEE 04-SEP-1997 -3.00 -3.00 0.000000 313S89LP6 FEDERAL NATL MTG ASSN DISC ----------- -3.00 0.00 0.000000 cw NAT 09/11/1997 ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 0.00 FED WIRE FEE 04-SEP-1997 -3.00 -3.00 0.000000 313S89LU5 FEDERAL NATL MTG ASSN DISC ----------- -3.00 0.00 0.000000 cw MAT 09/16/1997 ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 0.00 FED WIRE FEE 05-AUG-1997 -3.00 -3.00 0.000000 9128272T8 U S TREASURY NOTES ----------- -3.00 0.00 0.000000 cw 06.375% 05/15/2000 DO 05/15/97 ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 0.00 FED WIRE FEE 05-AUG-1997 -3.00 -3.00 0.000000 9128272TS U S TREASURY NOTES ----------- -3.00 0.00 0.000000 CW 06.375% OS/15/2000 DO 05/15/97 ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 0.00 FED WIRE FEE 18-SEP-1997 -3.00 -3.00 0.000000 99342U250 GOLDMAN SACHS LP REPO ----------- -3.00 0.00 0.000000 CW 05.400% 09/18/1997 DO 09/17/97 ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 0.00 FED WIRE FEE 19-SEP-1997 -3.00 -3.00 0.000000 99342V167 LEHMAN BROTHERS REPO ----------- -3.00 0.00 0.000000 CW 05.390% 09/19/1997 OD 09/18/97 ----------- 0.00 0.00 1.000000000 0.00 U.S. DOLLAR TRANSFER OUT INCOME CASH LIQUID OPER-PIMCO 0.00 TO REVERSE ENTRY OF 09/02/97 03-SEP-1997 -509.73 -509.73 0.000000 999495906 RECEIVED INTEREST ----------- -509.73 0.00 0.000000 CW BSDT RESERVE DEPOSIT ACCOUNT- ----------- 0.00 0.00 1.000000000 PUBLIC II 0.00 Page 1 OCSG000100 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD 01-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURR GAIN LOSS BASE %RATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ LIQUID OPER-PIMCO 0.00 TO REVERSE 03-SEP-1997 509.73 509.73 0.000000 999495906 BSDT RESERVE DEPOSIT ACCOUNT- ----------- 509.73 0.00 0.000000 CWC PUBLIC II ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 0.00 TO REVERSE ENTRY OF 09/02/97 03-SEP-1997 -1 073 17 -1,073.17 0.000000 999495906 RECEIVED INTEREST ----------- -1:073:17 0.00 0.000000 CW BSDT RESERVE DEPOSIT ACCOUNT- ----------- 0.00 0.00 1.000000000 PUBLIC II 0.D0 LONG TERM OPER-PIMCO 0.00 TO REVERSE 03-SEP-1997 1 073 17 1,073.17 0.000000 999495906 BSDT RESERVE DEPOSIT ACCOUNT- ----------- 1:073:17 0.00 0.000000 CWC PUBLIC II ----------- 0.00 0.00 1.000000000 0.00 PURCHASES U.S. DOLLAR CASH & CASH EQUIVALENTS LONG TERM OPER-PIMCO 100 000.00 DU PONT DE NEMOUR DiSC 29-SEP-1997 -99 62867 -99,628.67 99.628670 26154AXQ2 10/24/1997 30-SEP-1997 99:628:67 99,628.67 99.628670 B GOLDMAN SACHS & CO, NY ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 100 000.00 DU PONT DE NEMOUR DISC 29-SEP-1997 -99,628.67 -99,628.67 99.628670 261S4AXQ2 10/24/1997 30-SEP-1997 -99,628.67 0.00 99.628670 PC GOLDMAN SACHS & CO, NY 30-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 3,000 000.00 FED FARM CR BK CONS SYS DISC 23-SEP-1997 -2,946,549.17 -2 946,549.17 98.218306 M313W 01/20/1998 23-SEP-1997 2,946,S49.17 2:946,549.17 98.218306 B FIRST BOSTON CORP. NY ----------- 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 3,000 000.00 FED FARM CR BK CONS SYS DISC 23-SEP-1997 -2,946,549.17 -2,946,549.17 98.218306 M313SA7 01/20/1990 23-SEP-1997 -2,946,S49.17 0.00 98.218306 FC FIRST BOSTON CORP, NY 23-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 2,400 000.00 FEDERAL HOME LN MTG CORP DISC 04-SEP-1997 -2,370,370.67 -2 370,370.67 98.765445 31ii397P54 NAT 11/25/1997 04-SEP-1997 2,370,370.67 2:370,370.67 98.765445 8 HONG KONG & SHANGHAI BKG CORP, ----------- 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO Page 2 OCS0000100 MELLON TRUST 1 „ CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD 01-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURB GAIN LOSS BASE XRATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ 2,400 000.00 FEDERAL HOME LN MTG CORP DISC 04-SEP-1997 -2,370,370.67 -2,370,370.67 98.76S445 315397PS4 MAT 11/25/1997 04-SEP-1997 -2,370,370.67 0.00 98.765445 FC HONG KONG & SHANGHAI BKG CORP, 04-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO ' 700 000.00 FED HOME LN MTG CORP DISC NTS 25-SEP-1997 -689,988.06 -689,988.06 98.569723 31A397RC7 MAT 12/29/1997 25-SEP-1997 689,988.06 689,988.06 98.569723 B GOLDMAN SACHS & CO, NY ----------- 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 700,000.00 FED HOME LN MTG CORP DISC NTS 25-SEP-1997 -689,98806 -689,988.06 98.569723 313397RC7 MAT 12/29/1997 25-SEP-1997 -689,988:06 0.00 98.S69723 FC GOLDMAN SACHS & CO, NY 25-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 100 000.00 FEDERAL NATL MTG ASSN DISCOUNT 08-SEP-1997 -98,46433 -98,464.33 98.464333 3li589QS5 MAT 12/19/1997 08-SEP-1997 98,464:33 98,464.33 98.464333 B LEHMAN GOVT SECS INC, NY ----------- 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 100,000.00 FEDERAL NATL MTG ASSN DISCOUNT 08-SEP-1997 -98,464.33 -98,464.33 98.464333 313589Q55 MAT 12/19/1997 08-SEP-1997 -98,464.33 0.00 98.464333 FC LEHMAN GOVT SECS INC, NY 08-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PINCO 100,000.00 FLORIDA PNR CORP DISC 22-SEP-1997 -99,66389 -99,663.89 99.663888 34110AXE8 10/14/1997 22-SEP-1997 99,663:89 99,663.89 99.663888 8 FIRST CHICAGO CAPITAL MARKETS, ----------- 0.00 0.00 1.000000ODO 0.00 LONG TERM OPER-PIMCO 100,000.00 FLORIDA PNR CORP DISC 22-SEP-1997 -99,663 89 -99,663.89 99.663988 3411OAXE8 10/14/1997 22-SEP-1997 -99,663:89 0.00 99.663888 FC FIRST CHICAGO CAPITAL MARKETS, 22-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 100 000.00 FORD MTR CR CO DISC 23-SEP-1997 -99,84500 -99,845.00 99.845000 34139TX34 10/03/1997 23-SEP-1997 99,845:00 99,845.00 99.845000 8 MORGAN 3 P SECS - FIXED INCOME ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 100,000.00 FORD MTR CR CO DISC 23-SEP-1997 -99,84500 -99,84S.00 99.845000 34539TX34 10/03/1997 23-SEP-1997 -99,845:00 0.00 99.845000 FC MORGAN 3 P SECS - FIXED INCOME 23-SEP-2997 0.00 0.00 1.000000000 Page 3 OCSG000100 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD O1-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURR GAIN LOSS BASE XRATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ 0.00 LONG TERM OPER-PIMCO 200 000.00 FORD NTR CR CO DISC 04-SEP-1997 -198,16333 -198,163.33 99.081666 34139TY33 11/03/1997 04-SEP-1997 198,163:33 198,163.33 99.OB1666 B MORGAN J P SECS - FIXED INCOME ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 200,000.00 FORD MTR CR CO DISC 04-SEP-1997 -198,163.33 -198,163.33 99.081666 34539TY33 11/03/1997 04-SEP-1997 -198,163.33 0.00 99.081666 PC MORGAN J P SECS - FIXED INCOME 04-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 5,900 000.00 GENERAL ELEC CAP DISC 19-SEP-1997 -5,844,012.28 -5 844,012.28 99.051056 36459HVLS 11/20/1997 19-SEP-1997 5,844,012.28 5:844,012.29 99.OS10S6 B CITIBANK/CP/IPA, NEW YORK ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PINCO 5,900 000.00 GENERAL ELEC CAP DISC 19-SEP-1997 -5,844 012.28 -5,844,012.28 99.051056 364S9HYLS 11/20/1997 19-SEP-2997 -5,844:012.28 0.00 99.OS10S6 FC CITIBANK/CP/IPA, NEW YORK 19-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 800 000.00 GENERAL ELEC CAP DISC 17-SEP-1997 -783,685.33 -783 685.33 97.960666 364593AU7 O1/28/3.998 17-SEP-1997 783,685.33 783:685.33 97.960666 B CITIBANK/CP/IPA, NEW YORK ----------- 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 800,000.00 GENERAL ELEC CAP DISC 17-SEP-1997 -783.685.33 -783,685.33 97.960666 369S9JAU7 01/28/1998 17-SEP-1997 -783,685.33 0.00 97.960666 PC CITIBANK/CP/IPA, NEW YORK 17-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 4,400 000.00 LILLY ELI & CO DISC 12-SEP-1997 -4,395,320 11 -4,395,320.11 99.893639 53f45MWK7 09/19/1997 12-SEP-1997 4,395,320:11 4,395,320.11 99.893639 B GOLDMAN SACHS & CO, NY ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PINCO 4,400 000.00 LILLY ELI & CO DISC 12-SEP-1997 -4,395,320.11 -4,395,320.11 99.893639 SH4SMWK7 09/19/1997 12-SEP-2997 -4,395,320.11 0.00 99.893639 PC GOLDMAN SACHS & CO, NY 12-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO Page 4 OCSG000100 MELLON TRUST _ CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/RASE BASE: USD 01-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURR GAIN LOSS BASE XRATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ 1,400,000.00 GOLDMAN SACHS LP REPO 17-SEP-1997 -1,400,000.00 -1,400,000.00 100.000000 99342U250 05.400% 09/18/1997 DO 09/17/97 17-SEP-1997 1,400.000.00 1,400,000.00 100.000000 B GOLDMAN SACHS & CO, NY ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 1,400 000.00 GOLDMAN SACHS LP REPO 17-SEP-1997 -1,400,000.00 -1,400,000.00 100.000000 99142U250 05.400% 09/18/1997 DD 09/17/97 17-SEP-1997 -1,400,000.00 0.00 100.000000 FC GOLDMAN SACHS & CO, NY 17-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 1.400,000.00 LEHMAN BROTHERS REPO 18-SEP-1997 -1,400,000.00 -1,400,000.00 100.000000 99342v167 05.390% 09/19/1997 DO 09/18/97 18-SEP-1997 1,400,000.00 1,400,000.DD 100.000000 B LEHMAN GOUT SECS INC, NY ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 1,400.000.00 LEHMAN BROTHERS REPO 18-SEP-1997 -1,400,000 00 -1,400,ODD.00 100.000000 99342V167 05.390% 09/19/1997 DO 09/18/97 18-SEP-1997 -1,400,000:00 0.00 100.000000 FC LEHMAN GOUT SECS INC, NY 18-SEP-2997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PINCO 509.00 BSDT RESERVE DEPOSIT ACCOUNT- 02-SEP-1997 -509.00 -509.00 1.000000 999495906 PUBLIC II 02-SEP-1997 509.00 SO9.00 1.000000 6 02-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PINCO 297,498.00 BSDT RESERVE DEPOSIT ACCOUNT- 02-SEP-1997 -297,498.00 -297,498.00 1.000000 999495906 PUBLIC II 02-SEP-1997 297,498.00 297,498.00 1.000000 8 02-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 566.00 BSDT RESERVE DEPOSIT ACCOUNT- 03-SEP-1997 -S66.00 -566.00 1.000000 999495906 PUBLIC 11 03-SEP-1997 S66.00 566.00 1.000000 B 03-SEP-2997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 29,119.00 BSDT RESERVE DEPOSIT ACCOUNT- 04-SEP-1997 -29,219.00 -291119.00 1.000000 999495906 PUBLIC II 04-SEP-1997 29,119.00 29,119.00 1.000000 B 04-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 149,7SO.00 BSDT RESERVE DEPOSIT ACCOUNT- 08-SEP-1997 -149,750.00 -149,750.00 1.000000 999495906 PUBLIC II 08-SEP-1997 149,750.00 149,750.00 1.000000 B 08-SEP-1997 0.00 0.00 1.000000000 Page 5 UCSGUUU.LUU MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD 01-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SNARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURB GAIN LOSS BASE XRATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ 0.00 LONG TERM OPER-PIMCO 11,718.00 BSDT RESERVE DEPOSIT ACCOUNT- 11-SEP-1997 -11,719.00 -11,718.00 1.000000 999495906 PUBLIC Ii 11-SEP-1997 11.718.00 11,718.DO 1.000000 6 11-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 1,421,735.00 BSDT RESERVE DEPOSIT ACCOUNT- 15-SEP-1997 -1,421,735.00 -1,421,73S.00 1.000000 999495906 PUBLIC II 15-SEP-1997 1,421,735.00 1,421,735.00 1.000000 6 15-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 800 000.00 BSDT RESERVE DEPOSIT ACCOUNT- 17-SEP-1997 -800,000.00 -800,000.00 1.000000 994495906 PUBLIC 11 17-SEP-1997 800,000.00 800,000.00 1.000000 B 17-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 207.00 BSDT RESERVE DEPOSIT ACCOUNT- 18-SEP-1997 -207.00 -207.00 1.000000 999495906 PUBLIC II 18-SEP-1997 207.00 207.00 1.000000 6 18-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 52,585.00 BSDT RESERVE DEPOSIT ACCOUNT- 19-SEP-1997 -52,585.00 -52,585.00 1.000000 99949S906 PUBLIC II 19-SEP-1997 52,585.00 52,585.00 1.000000 B 19-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 142,796.00 BSDT RESERVE DEPOSIT ACCOUNT- 22-SEP-1997 -142,79600 -142 796.00 1.000000 999495906 PUBLIC II 22-SEP-1997 142,796:00 142:796.00 1.000000 B 22-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO S3,451.00 BSDT RESERVE DEPOSIT ACCOUNT- 23-SEP-1997 -53,451.00 -53 451.00 1.000000 999495906 PUBLIC II 23-SEP-1997 53,451.00 53:451.00 1.000000 B 23-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 10,D12.00 BSDT RESERVE DEPOSIT ACCOUNT- 25-SEP-1997 -10,012.00 -10,012.00 1.000000 999495906 PUBLIC II 25-SEP-1997 10,032.00 10,012.00 1.000000 B 25-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO Page 6 OCSG000300 MELLON TRUST .� CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD 01-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURR GAIN LOSS BASE XRATE/ ______________________________________________________________ __________________ ____________________ __________________ 164 616.00 BSDT RESERVE DEPOSIT ACCOUNT- 30-SEP-1997 -164,616.00 -164 616.00 1.000000 994495906 PUBLIC II 30-SEP-1997 164,626.00 164:616.00 1.000000 B 30-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PINCO 63,046.00 BSDT RESERVE DEPOSIT ACCOUNT- 30-SEP-1997 -63 046.00 -63,046.00 1.000000 999495906 PUBLIC II 30-SEP-1997 63:046.00 63,046.00 1.000000 B 30-SEP-1997 0.00 0.00 1.000000000 0.00 U.S. DOLLAR FIXED INCOME SECURITIES LIQUID OPER-PIMCO 3.400,000.00 U S TREASURY NOTES 30-SEP-1997 -3,402,921 88 -3 402,921.88 100.085937 912827745 05.625% 01/31/1998 DO 02/01/93 30-SEP-1997 3,402,921:88 3:402,921.88 100.085937 B MORGAN STANLEY & CO INC. NY ----------- 0.00 0.00 1.000000ODO 0.00 LIQUID OPER-PIMCO 3,400,000.00 U S TREASURY NOTES 30-SEP-1997 -31,701.77 -31,701.77 100.085937 912827345 05.625% 01/31/1998 DO 02/01/93 30-SEP-1997 0.00 0.00 100.085937 IB ----------- 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 3,400 000.00 U S TREASURY NOTES 30-5EP-1997 -3,434,623.65 -3,434,623.65 100.085937 91f827345 05.625% 01/31/1998 DD 02/01/93 30-SEP-1997 -3,434,623.65 0.00 100.085937 FC MORGAN STANLEY & CO INC, NY 30-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 35,000,000.00 U S TREASURY NOTES 18-AUG-1997 -35,234,588 26 -35,234,588.26 100.099600 9128273o2 06.000% 08/lS/2000 DO 08/lS/97 19-SEP-1997 -35,234,588:26 0.00 100.099600 FC HONG KONG & SHANGHAI BKG CORP. 19-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 35,000,000.00 U S TREASURY NOTES 18-SEP-1997 -35,101,990.00 -35,101,990.00 100.291400 9128273DZ 06.000% 08/15/2000 DO OB/1S/97 17-OCT-1997 3S,301,990.00 35,101,990.00 100.291400 B HONG KONG & SHANGHAI BKG CORP, ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 3S.000,000.00 U S TREASURY NOTES 18-SEP-1997 -359,S10.87 -359,510.97 100.291400 9128273D2 06.000% 08/15/2000 DO 08/15/97 17-OCT-1997 0.00 0.00 100.291400 IB ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 10,000 000. OV 00 COMMIT TO PUR FHLMC GOLD 03-SEP-1997 -9,881 250.00 -9,881,250.00 98.812500 99§ABK443 7.000% 11/15/2027 13-N -1997 9,881:250.00 9,881,250.00 98.812500 Page 7 OCSG000100 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD 01-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURB GAIN LOSS BASE XRATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ B CHASE MANHATTAN BANK N A, NY ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 20.000 000.00 COMMIT TO FUR FHLMC 06-AUG-1997 -20,200.000.00 -20,200,000.00 101.000000 994ABM290 7.000% 09/1S/2027 22-SEP-1997 -20,200,000.00 0.00 101.000000 FC FREDDIE MAC SECURITIES SALES & 22-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 10,000,000.00 COMMIT TO PUR FHLMC 08-AUG-1997 -9,901,S62.50 -9,901,S62.50 99.01562S 999ABM290 7.000% 09/15/2027 11-SEP-2997 -9,901,S62.SO 0.00 99.01S62S FC GREENWICH CAPITAL MARKETS, INC 11-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 20,000,000.00 COMMIT TO PUR FHLMC GOLD 17-SEP-1997 -20,262,S00.00 -20,262,500.00 101.312S00 999ABP087 7.000% 10/01/2027 22-OCT-1997 20,262,500.00 20,262,S00.00 101.312S00 B FREDDIE MAC SECURITIES SALES & ----------- 0.00 0.00 1.000000000 0.00 SALES U.S. DOLLAR CASH & CASH EQUIVALENTS LONG TERM OPER-PIMCO 2,400,000.00 AMERITECH CORP DISC 05-AUG-1997 -2 375 712.00 -2,37S,712.00 98.988000 026807vm8 08/22/1997 05-AUG-1997 2:377:88000 2,377 880.00 98.988000 SC LEHMAN COML PAPER INC (LGSI)- ----------- 2.168:00 2:168.00 1.000000000 0.00 LONG TERM OPER-PIMCO 2,400 000.00 AMERITECH CORP DISC OS-AUG-1997 -18,054.67 -18,OS4.67 98.988000 024803vN8 08/22/1997 OS-AUG-1997 0.00 0.00 98.988000 ISC ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 2,400,000.00 AMERITECH CORP DISC 05-AUG-1997 -2,393,766.67 -2,393.766.67 98.988000 02680]VN8 08/22/1997 05-AUG-1997 -2,393,766.67 0.00 98.988000 FCC LEHMAN COML PAPER INC (LGSI), 05-AUG-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -2,400,000.00 AMERITECH CORP DISC OS-AUG-1997 2,377,880.00 2.377.890.00 99.078333 026807VN8 08/22/1997 05-AUG-1997 -2,377,880.00 -2,377.880.00 99.078333 S LEHMAN COML PAPER INC (LGSI)- ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -2.400,000.00 AMERITECH CORP DISC OS-AUG-1997 15,886.67 15,886.67 99.078333 026803VNS 08/22/1997 OS-AUG-1997 0.00 0.00 99.078333 IS ----------- 0.00 0.00 1.000000000 Page 8 OCSG000300 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD 01-SEP-1997 - 30-SEP-2997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURB GAIN LOSS BASE XRATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ 0.00 LONG TERM OPER-PIMCO -2,400,000.00 AMERITECH CORP DISC 05-AUG-1997 2,393,766 67 2,393,766.67 99.078333 026803VN8 08/22/1997 OS-AUG-1997 2,393,766:67 0.00 99.078333 FC LEHMAN COML PAPER INC (LGSI), OS-AUG-2997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -500,000.00 PITNEY BONES CC DISC 29-AUG-1997 493,987.SO 493,987.50 98.797500 72447GW39 09/18/1997 29-AUG-1997 -493,987.50 -493,987.SO 98.797500 S MERRILL LYNCH GOVT SECS/MDNEY ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -500.000.00 PITNEY BONES CC DISC 29-AUG-1997 4,465.28 4,465.28 99.797500 72447GW39 09/18/1997 29-AUG-1997 0.00 0.00 98.797500 IS ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -SOO,000.00 PITNEY BONES CC DISC 29-AUG-1997 498.452.78 498,452.78 98.797500 72447GW39 09/18/1997 29-AUG-1997 498,452.78 0.00 98.797500 FC MERRILL LYNCH GOVT SECS/MONEY 29-AUG-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -1,400.000.00 GOLDMAN SACHS LP REPO 18-SEP-1997 1,400,000.00 1,400,000.00 100.000000 99342U250 OS.400% 09/18/1997 DD 09/17/97 18-SEP-1997 -1,400,000.00 -1,400,000.00 100.000000 S GOLDMAN SACHS & CO, NY ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -1,400,000.00 GOLDMAN SACHS LP REPO 18-SEP-1997 210.00 210.00 100.000000 99342U250 OS.400% 09/18/1997 DD 09/17/97 18-SEP-1997 0.00 0.00 100.000000 IS ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PINCO -1,400 000.00 GOLDMAN SACHS LP REPO 18-SEP-1997 1,400,210 00 1,400,210.00 100.000000 99142U250 05.400% 09/18/1997 DO 09/17/97 18-SEP-1997 1,400,210:00 0.00 100.000000 FC GOLDMAN SACHS & CO, NY 18-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -1,400,000.00 LEHMAN BROTHERS REPO 19-SEP-1997 1,400,000.00 1,400,000.00 100.000000 99342V167 05.390% 09/19/1997 DD 09/18/97 19-SEP-1997 -1,400,000.00 -1,400,000.00 100.000000 S LEHMAN GOVT SECS INC, NY ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO Page 9 OCSG000100 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD 01-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURR GAIN LOSS BASE %RATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ -1,400 000.00 LEHMAN BROTHERS REPO 19-SEP-1997 209.61 209.61 100.000000 99§42V167 05.390% 09/19/1997 DO 09/18/97 19-SEP-1997 0.00 0.00 100.000000 IS ----------- 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -1,400 000.00 LEHMAN BROTHERS REPO 19-SEP-1997 1,400,209 61 1,400,209.61 100.000000 g9142Vl67 05.390% 09/19/1997 DO 09/18/97 19-SEP-1997 1,400,209:61 0.00 100.000000 FC LEHMAN GOVT SECS INC. NY 19-SEP-1997 0.00 0.00 1.000000000 O.DO LONG TERM OPER-PIMCO -460.00 BSDT RESERVE DEPOSIT ACCOUNT- 03-SEP-1997 460.00 460.00 1.000000 99949S906 PUBLIC II 03-SEP-1997 -460.00 -460.00 1.000000 S 03-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -199,242.00 BSDT RESERVE DEPOSIT ACCOUNT- 04-SEP-1997 199,242.00 199,242.00 1.000000 999495906 PUBLIC II 04-SEP-1997 -199,242.00 -199,242.00 1.000000 S 04-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO -98 464.00 BSDT RESERVE DEPOSIT ACCOUNT- 08-SEP-1997 98,464.00 98,464.00 11000000 99449S906 PUBLIC II 08-SEP-1997 -98,464.00 -98,464.00 1.000000 S 08-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PINCO -19S 320.00 BSDT RESERVE DEPOSIT ACCOUNT- 12-SEP-1997 195,320.00 195,320.00 11000000 99449S906 PUBLIC II 12-SEP-1997 -195,320.00 -19S,320.00 1.000000 S 12-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -1,400,000.00 BSDT RESERVE DEPOSIT ACCOUNT- 17-SEP-1997 1,400,000.00 1,400,000.00 1.000000 994495906 PUBLIC II 17-SEP-1997 -1,400,000.00 -1,400,000.00 1.000000 S 17-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO -783 686.00 BSDT RESERVE DEPOSIT ACCOUNT- 18-SEP-1997 783,68600 783 686.00 1.000000 994495906 PUBLIC 11 18-SEP-1997 -783,686:00 -783:686.00 1.000000 S 18-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -99 845.00 BSDT RESERVE DEPOSIT ACCOUNT- 23-SEP-1997 99,84S.00 99,84S.00 1.000000 994495906 PUBLIC II 23-SEP-1997 -99,84S.00 -99,845.00 1.000000 S 23-SEP-1997 0.00 0.00 1.000000000 Page 10 OCSG000100 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD 01-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE WIN LOSS CURR GAIN LOSS BASE XRATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ 0.00 U.S. DOLLAR FIXED INCOME SECURITIES LONG TERM OPER-PIMCO -3S,000 000.00 U S TREASURY NOTES 18-SEP-1997 35,131.250.00 35,131,250.00 100.375000 9118273D2 06.000% 08/15/2000 DO 08/15/97 19-SEP-1997 -35,068,425.00 -35,068,425.00 100.375000 5 HONG KONG & SHANGHAI BKG CORP, ----------- 62,825.00 62,825.00 1.000000000 0.00 LONG TERM OPER-PIMCO -3S,000 000.00 U S TREASURY NOTES 18-SEP-1997 199,728.26 199,728.26 100.375000 91f8273D2 06.000% 08/15/2000 DO 08/15/97 19-SEP-1997 0.00 0.D0 100.375000 IS ----------- 0.00 0.00 1.000000000 0.D0 LONG TERM OPER-PIMCO -35,000,000.00 U S TREASURY NOTES 18-SEP-1997 35,330 979.26 35,330,978.26 100.375000 9128273D2 06.000% 00/15/2000 DO 08/1S/97 19-SEP-1997 35,330:978.26 0.00 100.375000 FC HONG KONG & SHANGHAI BKG CORP, 19-SEP-1997 0.00 0.00 1.000000000 0.DO LONG TERM OPER-PIMCO -10,000,000.00 COMMIT TO PUR FHLMC 03-SEP-1997 9,913,281.25 9 913,281.2S 99.132813 999ABM290 7.000% 09/15/2027 12-SEP-1997 -10,033,8S4.17 -10:033,854.27 99.132813 S CHASE MANHATTAN BANK N A, NY ----------- -120,S72.92 -120,S72.92 1.000000000 0.00 LONG TERM OPER-PIMCO 10,000 000.00 COMMIT TO PUR FHLMC 03-SEP-1997 -9,913,281 25 -9 913 281.25 99.132813 994ABM290 7.000% 09/15/2027 11-SEP-1997 10,033,854:17 10:033:854.17 99.132813 SC CHASE MANHATTAN BANK N A. NY ----------- 120,572.92 120,572.92 1.000000000 0.00 LONG TERM OPER-PIMCO -10,000,000.00 COMMIT TO PUR FHLMC 03-SEP-1997 9,913,281.25 9,913,281.2S 99.132813 999ABM290 7.000% 09/15/2027 11-SEP-1997 -10,033,854.17 -10,033,854.17 99.132813 S CHASE MANHATTAN BANK N A. NY ----------- -120,572.92 -120,572.92 1.000000000 0.00 LONG TERM OPER-PIMCO -10,000 000.00 COMMIT TO PUR FHLMC 03-SEP-1997 9,913,281.25 9,913,281.2E 99.132813 994ABM290 7.000% 09/15/2027 11-SEP-1997 9,913,281.25 0.00 99.132813 PC CHASE MANHATTAN BANK N A, NY 11-SEP-1997 0.00 0.00 2.000000000 0.00 LONG TERM OPER-PIMCO -20,000,000.00 COMMIT TO PUR FHLMC 17-SEP-1997 20 287,S00.00 20,287,500.00 101.437S00 999ABM290 7.000% 09/15/2027 22-SEP-1997 -20:067,708.33 -20,067,708.33 101.437S00 S FREDDIE MAC SECURITIES SALES & ----------- 219,791.67 219,791.67 1.000000000 0.00 _ ...-_ Page 11 _____ OCSG000100 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD 01-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV WIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURR GAIN LOSS BASE XRATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ LONG TERM OPER-PINCO -20,000,000.00 COMMIT TO FUR FHLMC 17-SEP-1997 20,287,500.00 20,287,500.00 101.437S00 999ABm290 7.000% 09/15/2027 22-SEP-1997 20,287,500.00 0.00 101.437500 FC FREDDIE MAC SECURITIES SALES & 22-SEP-1997 0.00 0.00 1.000000000 0.00 PRINCIPAL PAYMENTS U.S. DOLLAR FIXED INCOME SECURITIES LONG TERM OPER-PIMCO -59 230.75 GNMA II POOL #0080023 01-SEP-1997 59,230.75 S9,230.7S 100.000000 3612SCAZ9 6.500% 12/20/2026 DO 12/01/96 01-SEP-1997 -60,211.76 -60:211.76 100.000000 PD ----------- -981.01 -981.01 1.000000000 0.00 LONG TERM OPER-PIMCO S9 230.75 GNMA II POOL #0080023 02-SEP-1997 -59,230.75 -59 230.75 100.000000 3612SCAZ9 6.S00% 12/20/2026 DO 12/01/96 01-SEP-1997 60:211.76 60:211.76 100.000000 PDC ----------- 981.01 981.01 1.000000000 0.00 LONG TERM OPER-PIMCO -S9 230.05 GNMA II POOL #0080023 01-SEP-1997 59,230.05 59,230.05 100.000000 36f2SCAZ9 6.500% 12/20/2026 DO 12/01/96 01-SEP-1997 -60,211.OS -60,221.05 100.000000 PD ----------- -981.00 -981.00 1.000000000 0.00 LONG TERM OPER-PIMCO 59 230.05 GNMA II POOL #0080023 01-SEP-1997 -S9,230.OS -S9,230.05 100.000000 36125CAZ9 6.S00% 12/20/2026 DO 12/O1/96 01-SEP-1997 60,211.OS 60,211.OS 100.000000 PDC ----------- 981.00 981.00 1.000000000 0.00 LONG TERM OPER-PIMCO -S9 230.OS GNMA II POOL #0080023 01-SEP-1997 59,230.OS S9,230.OS 100.000000 3612SCAZ9 6.500% 12/20/2026 DO 12/01/96 01-SEP-1997 -60,211.OS -60,221.05 100.000000 PD ----------- -981.00 -981.D0 1.000000000 0.00 LONG TERM OPER-PIMCO -S9 230.05 GNMA II POOL #0080023 01-SEP-2997 59,230.OS S9,230.OS 100.000000 36125CAZ9 6.500% 12/20/2026 DO 12/01/96 01-SEP-1997 S9,230.05 0.00 100.000000 FC 22-SEP-1997 0.00 O.OD 1.000000000 0.00 LONG TERM OPER-PINCO -34,473.77 GNMA II POOL #080088M 01-SEP-1997 34 47377 34,473.77 100.000000 36225CC20 7.000% 06/20/2027 DO 06/01/97 01-SEP-1997 -35:227:88 -3S,227.88 100.000000 PD ----------- -754.11 -7S4.11 1.000000000 0.00 LONG TERM OPER-PIMCO Page 12 OCSG000100 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USO 01-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SNARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURR GAIN LOSS BASE XRATE/ -------------------------------------------------------------- ------------------ -------------------- ______-_-_________ 34,473.77 GNMA II POOL #080088M 01-SEP-1997 -34,473.77 -34,473.77 100.000000 3622SCC20 7.000% 06/20/2027 DO 06/01/97 01-SEP-1997 35,227.88 3S,227.88 100.000000 PDC ----------- 754.11 754.11 1.000000000 0.00 LONG TERM OPER-PIMCO -34,471.51 GNMA II POOL #080088M 01-SEP-1997 34,471.51 34,471.51 100.000000 36225CC20 7.000% 06/20/2027 DO 06/01/97 01-SEP-1997 -35,22S.57 -3S,225.57 100.000000 PD ----------- -754.06 -754.06 1.000000000 0.00 LONG TERM OPER-PIMCO -34,471.51 GNMA II POOL #080088M 01-SEP-1997 34,471.51 34,471.S1 100.000000 36225CC20 7.000% 06/20/2027 DO 06/01/97 01-SEP-1997 34,471.51 0.00 100.000000 FC 22-SEP-1997 0.00 0.00 1.000000000 0.00 MATURITIES U.S. DOLLAR CASH & CASH EQUIVALENTS LONG TERM OPER-PIMCO -4,200,000.00 AMERICAN EX CR CP DISC 12-SEP-1997 4,157,496.00 4,157,496.00 100.000000 02SBlRNC3 09/12/1997 12-SEP-1997 -4,157,496.00 -4,157,496.00 100.000000 MT BOND MATURITY 12-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO -3,000,000.00 FED FARM CR BK CONS DISC NTS 23-SEP-1997 2,960,326.67 2,960,326.67 100.000000 313313M61 MAT 09/23/1997 23-SEP-1997 -2,960,326.67 -2,960,326.67 100.000000 MT BOND MATURITY 23-SEP-1997 0.00 0.00 1.000000ODO 0.00 LIQUID OPER-PIMCO -2,400 000.00 FEDERAL HOME LN MTG CORP DISC 04-SEP-1997 2,374,706.67 2,374,706.67 100.000000 31A397LG4 MAT 09/04/1997 04-SEP-1997 -2,374,706.67 -2,374,706.67 100.000000 MT BOND MATURITY 04-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO -700,000.00 FEDERAL HOME LN MTG CORP DISC 25-SEP-1997 700,000.00 700,ODO.00 100.000000 313397MDO MAT 09/25/1997 2S-SEP-1997 -696,423.39 -696,423.39 100.000D00 MT BOND MATURITY 2S-SEP-1997 3,S76.61 3,576.61 1.000000000 0.00 LIQUID OPER-PIMCO -800 000.00 GENERAL ELEC CAP DISC 17-SEP-1997 792,558.00 792,558.00 100.000000 366S9HNH6 09/17/1997 17-SEP-1997 -792,558.00 -792,558.00 100.000000 MT BOND MATURITY 17-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO -4,400,000.00 LILLY ELI & CO DISC 19-SEP-1997 4,395,320.11 4,395,320.11 100.000000 Page 13 OCSG000100 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD 01-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURR GAIN LOSS BASE XRATE/ ______________________________________________________________ __________________ ____________________ __________________ 53245MwK7 09/19/1997 19-SEP-1997 -4,39S,320.11 -4,395,320.11 100.000000 NT BOND MATURITY 19-SEP-1997 0.00 0.00 1.000000000 0.00 U.S. DOLLAR FIXED INCOME SECURITIES LIQUID OPER-PIMCO -3,400,000.00 U S TREASURY NOTES 30-SEP-1997 3,400,000.00 3,400,000.00 100.000000 912827v33 05.750% 09/30/1997 DO 10/02/95 30-SEP-1997 -3,402,921 88 -3,402,921.88 100.000000 MT BOND MATURITY 30-SEP-1997 -2,921:88 -2,921.88 1.000000000 0.00 INTEREST U.S. DOLLAR LONG TERM OPER-PIMCO 4,200,000.00 AMERICAN EX CR CP DISC 12-SEP-1997 42,504.00 42,504.00 0.000000 02581RwC3 09/12/1997 12-SEP-1997 42,504.00 0.00 0.000000 IT 12-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 2,900,000.00 CHRYSLER FINL MTN TR S 00306 15-SEP-1997 105,415.00 105,415.DO 0.000000 17120QNT4 7.270% 04/13/1998 DO 04/13/95 15-SEP-1997 105,415.00 0.00 0.000000 IT 15-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 1,000,000.00 CHRYSLER FINL MTN TR 9 00335 15-SEP-1997 31,30000 31,300.DO 0.000000 17120QPY1 6.260% 07/20/1998 DD 07/18/95 15-SEP-1997 31.300:00 0.D0 0.000000 IT IS-SEP-1997 0.00 O.DO 1.000000000 0.DO LIQUID OPER-PIMCO 3,000,000.00 FED FARM CR BK CONS DISC NTS 23-SEP-1997 39.673.33 39,673.33 0.000000 313313MB1 MAT 09/23/1997 23-SEP-1997 39,673.33 0.00 0.000000 IT 23-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 39,600,000.00 FEDERAL HOME LN OK CONS BDS 15-SEP-1997 1.285,020.00 1,285,020.00 0.000000 313391586 6.490% 09/13/2000 DD 09/13/9S 13-SEP-1997 1,285.020.00 0.00 0.000000 IT IS-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 2,400 000.00 FEDERAL HOME LN MTG CORP DISC 04-SEP-1997 25,293.33 25,293.33 0.000000 M397LG4 MAT 09/04/1997 04-SEP-1997 25,293.33 0.00 0.000000 IT 04-SEP-1997 0.00 0.DO 1.000000000 0.00 LIQUID OPER-PIMCO 700,000.00 FEDERAL HOME LN MTG CORP DISC 25-SEP-1997 3,576.61 3,576.61 0.000000 Paqe 14 OCSG000100 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD , O1-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURR GAIN LOSS BASE XRATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ 313397MDO MAT 09/25/1997 25-SEP-1997 3,576.61 0.00 0.000000 IT 25-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO -700.000.00 FEDERAL HOME LN MTG CORP DISC 25-SEP-1997 -3,576.61 -3,576.61 0.000000 313397MDO MAT 09/25/1997 25-SEP-1997 -3,576.61 0.00 0.000000 ITC 25-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 5,000,000.00 FEDERAL HOME LN MTG CORP DEBS 08-SEP-1997 149,750.00 149,750.00 0.000000 3134AONN8 5.990% 03/06/2001 DO 03/06/96 06-SEP-1997 149,750.00 0.00 0.000000 IT 08-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 4,500,000.00 FEDERAL NATL MTG ASSN MTN 02-SEP-1997 138,617.50 138,617.50 0.000000 31364CXVS 6.230% 03/01/2002 DO 03/03/97 01-SEP-1997 138,617.50 0.00 0.000000 IT 02-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 7,100,000.00 FORD MOTOR CR MTN TR # 00177 30-SEP-1997 104,869.92 104,869.92 0.000000 345402H73 VAR/RT 03/30/1999 DO 03/30/94 30-SEP-1997 104,869.92 0.00 0.000000 IT 30-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PINCO 59,230.05 GNMA II POOL #0080023 22-SEP-1997 25,940.04 25,940.04 0.000000 36225CA29 6.500% 12/20/2026 DO 12/01/96 01-SEP-1997 25,940.04 0.00 0.000000 IT 22-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 34,471.51 GNMA II POOL #080088M 22-SEP-1997 35,318.89 35,318.89 0.000000 36225CC20 7.000% 06/20/2027 DO 06/01/97 01-SEP-1997 35,318.89 0.00 0.000000 IT 22-SEP-1997 0.00 0.00 1,000000000 0.00 LIQUID OPER-PIMCO 800,000.00 GENERAL ELEC CAP DISC 17-SEP-1997 7,442.00 7,442.00 0.000000 36959HwH6 09/17/1997 17-SEP-1997 7,442.00 0.00 0.000000 IT 17-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 4.400.000.00 LILLY ELI & CO DISC 19-SEP-1997 4,679.89 4,679.89 0.000000 53245MNK7 09/19/1997 19-SEP-1997 4,679.89 0.00 0.000000 IT 19-SEP-1997 0.00 0.00 1.000000000 0.00 Page 15 OCSG000100 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD 01-SEP-1997 - 30-SEP-1997 TM100 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURR GAIN LOSS BASE XRATE/ ______________________________________________________________ __________________ ____________________ LIQUID OPER-PIMCO 3,400,000.00 U S TREASURY NOTES 30-SEP-1997 97,7SO.00 97,750.00 0.000000 912827V33 05.750% 09/30/1997 DO 10/02/95 30-SEP-1997 97,7SO.00 0.00 0.000000 IT 30-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 5,000 000.00 U S TREASURY NOTES 30-SEP-1997 159,375.00 159,37S.00 0.000000 911827X49 06.375% 03/31/2001 DO 04/10/96 30-SEP-1997 lS9,375.00 0.00 0.000000 IT 30-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 5,000 000.00 U S TREASURY NOTES 02-SEP-1997 156 2S000 156,250.00 0.000000 91f8272LS 06.250% 02/28/2002 DO 02/28/97 31-AUG-1997 156:250:00 0.00 0.000000 IT 02-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 0.00 SHORT TERM FDS INT ADJ 30-SEP-1997 -80.52 -80.52 0.000000 990000PJ4 NET OF OVERNIGHT INTEREST 30-SEP-2997 -80.52 0.00 0.000000 CW AND OVERDRAFT EXPENSES 30-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 0.00 BSDT RESERVE DEPOSIT ACCOUNT- 02-SEP-1997 1 073.17 1,073.17 0.000000 99949S906 PUBLIC II 01-SEP-1997 1:073.17 0.00 0.000000 iT 02-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 0.00 BSDT RESERVE DEPOSIT ACCOUNT- 02-SEP-1997 509.73 S09.73 0.000000 999495906 PUBLIC II 01-SEP-1997 509.73 0.00 0.000000 IT 02-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 0.00 BSDT RESERVE DEPOSIT ACCOUNT- 02-SEP-1997 -509.73 -509.73 0.000000 999495906 PUBLIC II 01-SEP-1997 -509.73 0.00 0.000000 ITC 02-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 0.00 BSDT RESERVE DEPOSIT ACCOUNT- 02-SEP-1997 -1,073.17 -1,073.17 0.000000 999495906 PUBLIC ii 01-SEP-1997 -1,073.17 0.00 0.000000 ITC 02-SEP-1997 0.00 0.00 1.000000000 0.00 LONG TERM OPER-PIMCO 0.00 BSDT RESERVE DEPOSIT ACCOUNT- 03-SEP-1997 1,097.80 1,097.80 0.000000 Page 16 OCSGUUUlUU MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - LOCAL/BASE BASE: USD 01-SEP-1997 - 30-SEP-1997 TM106 BASE AMOUNT/ SHARES/PAR VALUE EFFECTIVE DATE/ LOCAL AMOUNT/ COST/ LOCAL PRICE/ SECURITY ID/ DESCRIPTION/ SETTLE DATE/ COST/ INV GAIN LOSS/ BASE PRICE/ TRANS CODE BROKER COMPL DATE GAIN LOSS CURR GAIN LOSS BASE %RATE/ -------------------------------------------------------------- ------------------ -------------------- ------------------ 999495906 PUBLIC II 01-SEP-1997 1,097.80 0.00 0.000000 IT 03-SEP-1997 0.00 0.00 1.000000000 0.00 LIQUID OPER-PIMCO 0.00 BSDT RESERVE DEPOSIT ACCOUNT- 03-SEP-1997 565.17 56S.17 0.000000 999495906 PUBLIC II 01-SEP-1997 565.17 0.00 0.000000 IT 03-SEP-1997 0.00 0.00 1.000000000 0.00 _.._—... .........._ Page 17 ° Cowie.o 8eG Mr»:ITE/t .most AGENDA C 13 com AcnoN met ITEM . ! ° JT..IDS.CONSENT - - . ♦ O ^°°$ ° °" TRANSMITTAL ..(NON4ONSENT). - ° PUBLIC NEARING AWfy'. BDB.MEETING RATE lys Jr.BDSAGENDA ITEM NO. MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION OMITS: OMITS - (Orginator) PDC: FANR: 10/DS/97 FAHR 510. Mike Peterman,2105 EXEC: EXEC- All STEER: Division No.,Harm,and Extamion JT.BDS: 10/22197 STEM AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL: Request for the approval of the consolidated Human Resources Policies and Procedures Manual. Recommended Action(s): 1. Adopt Resolution 97-36 implementing the Districts' Human Resources Policies and Procedures Manual. CEOA REVIEW: Project is Exempt YES NO NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC Date Notice of Exemption Filed: ITEM: NagaWe Declaration Approved on October 25, 1995 FinalEIRAponpedon andNakeofDatermuttio.11 on CURRENT BUDGET/COST CURRENTYEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES Ravi arose w.r Tn ) TOTAL BUDGETED AMT.:$ NIA N/A N/A N/A SOURCE: CORF JO DISTRICTS Sdadule/Une Nema: AMOUNT OF TRANSFER: SdredublUre Item: TOTAL PROJECT BUDGET ORIGINAL PRE1IIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION BUDGET TOTAL CHANGES THIS AR PROJECT First Year In Budget: $0.00 Master Plan Estimate: Year of First Coats: THIS AITNENDOR/PROJECT COST ORIGINAL BID, CHANGE ORDERS, AMOUNT AMENDED INFORMATION PO,CONTRACT FUNDS PREV. REQUESTED THIS PROJECT $0.00 .DTAWR12520WETERMANIFAHRWRPSPRESOLUTION.DOC 1 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO YES REQUIRES BOARD POLICY ACTION? YES NO NOT APPLICABLE �,,/i ATTACHMENTS TO COMMITTEE AGENDA(Ust): T Vl to-9-97 t. Originator Date ATTACHMENTS TO JOINT BOARDS AGENDA(List) CONCURRENCES: Signature Date Division anagcr( Designee) TJ) 10-9-9-7 Signatu��rr //�� Date Depay r e ' �) Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) Background The Districts currently have eight separate policy documents including, Memoranda of Understanding (MOU), Resolution 95-105: Compensation, Classification and Other Terms, Conditions, Rules and Regulations of Employment, the employee handbook, and the "Redbook"-a summary of the Districts' Human Resources Policies and Procedures. Summary One of the primary goals in last year's labor negotiations was to obtain policyconsistency within the five MOUs. The goal was achieved with the exception of some benefits that apply only to the supervisors and professionals. In addition to the MOUs, Human Resources' staff and General Counsel have worked for the last eight months to prepare a policy and procedures manual that provides language consistency with the Boards' adopted Resolution 95-105 and the two other intemal policy references, the Employee Handbook and the Redbook. The purpose is to have one manual incorporating all Human Resources' policies and procedures that management can use to consistently implement policy. The manual will be a guideline. If there are any conflicts between the Manual and the MOUs, the MOUs take precedence. This comprehensive manual replaces all other inconsistent resolutions pertaining to Human Resources' policies and procedure. The adoption of this Resolution does not add or significantly change any policies and/or procedures that the Boards has already adopted. An obvious benefit to the Districts' is the consistent implementation of policy and procedures. A policy manual is a tool. It is a single source of information about what the organization expects of employees and what employees can expect from the organization. The current system with eight separate policy references, many of which conflict with each other, is difficult to administer on a day-today basis. The new manual eases administration in three ways. First, it consists of a three-ring binder. As a policy is updated, the old policy will be substituted with the new without reprinting the entire manual. Secondly, the individual policies contain both the effective date and the policy it supercedes to facilitate the tracking of changes overtime. Thirdly, the format of this manual will allow the General Manager augment, clarify or otherwise provide for the proper implementation of policy and procedures that can be implemented immediately. .DTAWRt2520tPEfERMANTAHRWRP&PRESOLUTION.DOC 2 In Resolution 95-105, the General Manager has been authorized to: ...develop and administer written Human Resources policies and procedures in order to augment, clarify or y otherwise provide for the proper implementation of the provisions of this resolution, and to authorize special adjustments to avoid or eliminate inconsistencies which may result from a strict application of the provisions of this resolution. Currently, in order to add or clarify any provision in Resolution 95-105, no matter how inconsequential, it must be brought to the full Boards for adoption as a Resolution. The Resolution that staff is recommending to the Boards would authorize the General Manager to augment, clarify or otherwise provide for the proper implementation of the Human Resources Policies and Procedures Manual within the following parameters: 1. The Finance, Administration and Human Resources Committee and the Boards of Directors must approve salary ranges, changes affecting assignment of a job classification to a salary range, or any provision within a Memorandum of Understanding with the Districts' unions. 2. A semi-annual report will be made to the Finance, Administration and Human Resources Committee in October and April of each year reflecting the redline/strikeout version of any policy that was changed, edited or added during the previous six months. ATTACHMENT c: Department Head AGM-Administration AGM-Operations General Manager DTA\HR2520TP ERMANTAHR\HRPBPRESOLUTION.DOC 3 RESOLUTION NO. 97-36 ADOPTING A HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL PROVIDING FOR CLASSIFICATION, COMPENSATION AND OTHER TERMS, CONDITIONS, POLICIES AND PROCEDURES GOVERNING DISTRICTS EMPLOYMENT A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICT NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA, ADOPTING A HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL PROVIDING FOR CLASSIFICATION, COMPENSATION AND OTHER TERMS, CONDITIONS, POLICIES AND PROCEDURES GOVERNING EMPLOYMENT OF DISTRICTS' EMPLOYEES AND REPEALING RESOLUTION NO. 95-105 AND ANY OTHER RESOLUTIONS INCONSISTENT HEREWITH. The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: 1. That the attached Human Resources Policies and Procedures Manual be adopted; 2. That any change in the policies set forth in the Human Resources Policies and Procedures Manual must be approved by the Boards of Directors; 3. That the General Manager, or his or her designee, is authorized to develop, administer, modify and amend written Human Resources procedures in order to augment, clarify or otherwise provide for the proper implementation of the Human Resources policies, adopted by the Boards of Directors and set forth in the Human Resources Policies and Procedures Manual, and to authorize special adjustments to avoid or eliminate inconsistencies which may result from a strict application of the Human Resources policies. 4. That the General Manager is directed to report to the Finance, Administration and Human Resources Committee in October and April of each year conceming any additions, deletions or modifications to the written procedures contained in the Human Resources Policies and Procedures Manual during the preceding six months. PASSED AND ADOPTED at regular meeting held October 22, 1997, H:\wp.dWe dmin\BS\ResolutionslRES9NIR P 8 P Resolution 97-36.doc Volume Human Resources Policies and Procedures Human Resources Department m r' Human Resources Department .. Policies and Procedures r \O�D�g�RICTS DF��q q � � r } G r La.7 .a THE County Sanitation Districts r of Orange County r Effective October 22, 1997 r r r TABLE OF CONTENTS Introduction and Purpose Section A - General Information Policy At0.00 Definitions Policy A20.00 Miscellaneous Provisions r Section B - Employment Practices Policy B10.00 Conflict of Interest Code and Code of Ethics Policy B20.00 Nondiscrimination in Employment Policy B30.00 Sexual Harassment Policy Policy B40.00 Reference Checks Policy B50.00 Employment Opportunity Bulletins Policy B60.00 Lateral Transfers Policy B70.00 Employment of Relatives r Policy B80.00 Employment of Former Employees Policy B90.00 Probationary Employees Policy B100.00 Employee Separation Policy 13110.00 Layoff Procedure Policy B120.00 Outside Employment Policy B130.00 Operator Certification Maintenance and Renewal r Section C -Wage and Salary Practices Policy C10.00 Classifications, Positions, Salary Ranges and Wages Policy C20.00 Compensation Policy C30.00 Appraisal of Performance Policy C40.00 Extraordinary Services Compensation for Exempt Employees in the Professional Group Policy C50.00 Overtime Pay - Nonexempt Employees Policy C60.00 Acting Pay Policy C70.00 Call-Back Pay Policy C80.00 Standby Pay r Policy C90.00 Meal and Rest Periods Policy C100.00 Unscheduled Overtime Meals Policy C110.00 Travel and Business Expenses Policy C120.00 Part-time Employee Status and Benefits Policy C130.00 Wage Gamishments Policy C140.00 Severance Pay " Policy C150.00 Deferred Compensation Policy C160.00 Shift Differential Pay r I r r Table of Contents - Continued L Section D - Employee Benefits Policy D10.00 Leave-of-Absence With Pay I. Policy D20.00 Leave-of-Absence Without Pay Policy D30.00 Holidays Policy D40.00 Conferral of Leave L Policy D50.00 Insurance Policy D60.00 Benefits Option Plan Policy D70.00 Retirement L Policy D80.00 Employee Assistance Program Policy D90.00 Tuition Assistance Policy D100.00 Reimbursement Policy for Obtaining and Renewing Technical and L Professional Licenses, Certifications and Registrations I SECTION E - Communications �+ Policy E10.00 Open Communications Policy E20.00 New Employee Orientation LJ Policy E30.00 Human Resources Records Policy E40.00 Solicitation and Distribution Policy E50.00 IDEA Program Policy E60.00 Internet Usage SECTION F - Daily Work Practices U Policy F10.00 Rules of Conduct Policy F20.00 Hours of Work I Policy F30.00 Attendance Policy LI Policy F40.00 Use of Districts' Property Policy F50.00 Problem Solving Procedure U Policy F60.00 Grievance Procedure Policy F70.00 Discipline U J !J ii u Introduction and Purpose This manual contains the County Sanitation Districts' General Administrative Policies and Procedures; Human Resources Policies, the terms, conditions, rules r and regulations of employment and consolidates all into one reference document, hereinafter referred to for convenience as the "Human Resources Manual". Accordingly, these policies and procedures, as adopted by the Joint r Resolution of the Boards of Directors, supersedes any and all prior Boards resolutions and actions that are inconsistent with these policies and procedures, unless otherwise specked herein. The General Manager, or his or her designee, has been authorized to develop, administer, modify and amend the procedures implementing the policies adopted by the Boards as set forth herein, in order to augment, clarify or otherwise provide for the proper implementation of these r policies. The Human Resources Manual does not constitute a contract of employment. r To the extent these policies and procedures are inconsistent with any term or provision of an individual employment agreement or Memorandum of Understanding, the term of provision of the employment agreement or Memorandum of Understanding shall govern. These updated policies and procedures should increase our mutual r understanding of expectations, minimize the making of personal decisions on matters of Districts-wide policy, and help misunderstandings that concern employees may arise from time to time. We want to respond to those concerns r quickly, and encourage employees to make use of both informal and formal communications, including grievance procedures contained in the various Memoranda of Understanding and in this manual, whenever necessary. Such a r free exchange of information and ideas will help make the Districts a better place to work. r r r r r r r County Sanitation Districts of Policy Number: A10.00 - Orange County Effective Date: October 22, 1997 `tl Subject: DEFINITIONS OF TERMS Supersedes: Approved by: r 1.0 PURPOSE r 1.1. The purpose of this policy is to establish uniform definitions of terms used in the Districts'policies and procedures. 2.0 ORGANIZATIONAL UNITS AFFECTED r 2.1. This policy applies to all Districts'employees. 3.0 DEFINITIONS At Will Employees include the General Manager and any Executive Management employee who has signed an agreement to serve at the pleasure of the Joint Boards or r the General Manager. An'at-will'employee may be dismissed without notice or cause. 'At-will'employees do not serve an initial probationary period. r Call-Back Pay is paid to an employee by the Distracts when an employee is called back to work by management without prior notice, and the employee has completed his or her normal work shift and left the plant, or when prior notice is given but the work begins on the same day at least three hours after completion of the regular shift, the employee shall receive a minimum of three hours of call-back pay. r Classifications are groups of positions, regardless of location, which are alike enough in duties and responsibilities to be called by the same descriptive title, to be given the same pay scale under similar conditions, and to require substantially the same qualifications. Core Hours are the hours between 8:00 a.m. and 4:00 p.m. r Contract Employees are those individuals who work for the Districts pursuant to a written employment agreement approved by the General Manager. The employment 'tl agreement shall set forth the specific tern of employment, not to exceed one(1)year in duration, and may be renewed at the discretion of the General Manager. Notwithstanding any other provision contained in this manual,contract employees are r entitled only to the rights and benefits contained in the employment agreement, which in no event shall be greater than the rights and benefits approved for regular employees. Day Shift is an assigned work shift of at least seven consecutive hours between 6:00 a.m. and 6:00 p.m. r r Page I r U Discipline is the occurrence of any of the following actions taken for just cause with L respect to any employee: oral reprimand, counseling memo, written warning, suspension with or without pay, deferral or denial of a merit increase, reduction in pay, demotion to a ' classification with a lower top step of pay, or dismissal. Dismissal is a separation from Districts'employment of a non-probationary employee III I initiated by the Districts for proper cause. U Districts means the County Sanitation Districts of Orange County. U Executive Management employees include the General Manager,Assistant General Managers;the Director of Finance;the Director of Engineering;the Director of Technical Y.I Services; the Director of Communications; the Director of Operations and Maintenance; the Director of General Services Administration;the Director of Information Technology; I ' and the Director of Human Resources. u Exempt Employees are employees who are not covered by the minimum wage and I i overtime provisions of the Fair Labor Standards Act, as amended. Such employees are 1.1 considered exempt by virtue of their duties in conformance with the Act's definition of Executive, Adminislrafive and Professional responsibilities. I L Flextime is the ability of employees to choose their starting and finishing times so long as employees are present between the core hours of 8:00 a.m. and 4:00 p.m. � I Grievance is any complaint that management has violated a specific written policy or L� provision of a Memorandum of Understanding (MOU). U Harassment for purposes of this policy, includes conduct that is so severe and pervasive that it creates a hostile and abusive working environment, and interferes with an employee's ability to do his or her job. It rl Immediate Family is defined as an employee's father,father-in-law, mother, mother-in- law, brother, sister, husband, wife, child, grandparent, legal guardian, or any family member with whom the employee resides. J Joint Administrative Organization(JAO)is the organization that governs and sets I i policy for the County Sanitation Districts of Orange County owing its legal existence to a joint powers provision in the County Sanitation District Act In Orange County, this is implemented by the July 1, 1985 Joint Ownership, Operabon and Construction Agreement among the individual Sanitation Districts. Layoff is the involuntary release of an employee due to lack of work or lack of funds. I I u PW2 L Overtime is the number of hours worked in paid status in excess of 40 during a workweek. - Night Shgt is an assigned work shift of at least seven consecutive hours between 6:00 p.m. and 6:00 a.m. rr Nonexempt Employees are employees who are covered by the minimum wage and overtime provisions of the Fair Labor Standards Act, as amended. Such employees, ,r because of the type of work that they perform and their earnings level, are subject to receiving overtime pay in addition to any entitlement otherwise provided for in applicable Memoranda of Understanding or other policies. Payday is the Wednesday before the end of the pay period. r Pay Periods are biweekly beginning at 12:01 a.m. on the Friday following payday and continuing for a 14-day period ending at midnight on the Thursday following the next payday. Probationary Period-Initial includes the first six months of employment with the e. Districts. This period is regarded as an extension of the hiring process, and provides an opportunity for both the employee and the Districts'management to assess, over a substantial period of time,whether or not the hiring decision was appropriate. Probationary employees become regular,full-time employees upon successful r' completion of their probationary period and the appropriate approval form, as provided by the Director of Human Resources. .. Probationary Period -Promotional includes either the first six months or a 90-day - period, depending on applicable MOU provisions, immediately following the date of a promotion. This period is regarded as an extension of the selection process, and r provides an opportunity for both the employee and the Districts' management to assess, over a substantial period of time, whether or not the decision was appropriate. "At-will" employees do not serve a promotional probationary period. - Regular Full-time employees are those employees who regularly work an 60-hour, biweekly pay period for an indeterminate period of time. Regular full-time employees are entitled to benefits as set forth in the various bargaining unit Memoranda of Understanding (MOU)and elsewhere in the Districts'policies and procedures. r Regular Part-time employees are those employees who regularly work less than 80 hours in a biweekly pay period for an indeterminate period of time. Regular part-time employees are entitled to prorated benefits. Relative is any person related by one of the following familial relationships to any ., employee at the agency: spouse, mother,father, brother, sister, child, grandmother, grandfather, grandchild,cousin, aunt, uncle, mother-in-law,father-in-law, brother-in-law - or sister-in-law. r Page? r � i L Release is a separation from employment in which the employee is not qualified for the type of work assigned and no other more suitable assignment is available. Release usually results from no fault of the employee. Employees serving an initial probationary period may be released without cause. I Resignation is a voluntary separation from employment with the Districts, including: resignation with or without notice; an unauthorized absence of three or more consecutive working days; failure to return from leave of absence as arranged; failure to return from L layoff upon recall. Salary Range is the complete set of standard salary increments adjusted over time, as L published in the Districts' salary guide for any given position or job classification. II L.N Salary Ranges are the range of pay rates,from minimum to maximum, set for a pay grade or class. L Sexual Harassment includes, but is not limited to any of the following: • Sexual favors. Unwanted sexual advances which condition an employment benefit upon exchange of sexual favors. • Hostile work environment. Sexually-based verbal, physical or visual conduct of such a nature and intensity that It creates an intimidating, hostile or offensive L working environment. Conduct that may result in a hostile work environment includes, but is not limited to, the following: • Sexual epithets,jokes, derogatory comments or slurs,• Assault, impeding or blocking movement,or any physical interference with L normal work or movement when directed at an individual on the basis of sex; • For the purposes of this policy, sexual harassment includes, but is not limited to any of the following: • Sexual cartoons, drawings, photographs or derogatory posters. + L Sick Leave is defined as the absence from duty of an employee because of a bona fide illness, injury, or pregnancy, medical or dental appointment, or to attend to the illness or 1L1! injury of a family member, as hereinafter defined. I Standby is time during which an employee is not required to be at the work location or at tJ the employee's residence but is required to be available for immediate return to work. A Step is an Increment on the salary guide. Where not provided on the salary guide, a LI step shall be 5.5%of the employee's current salary, calculated to the nearest cent. L Temporary Employees are those employees who are assigned to work 80 hours or less in a biweekly pay period for an irregular or indeterminate period of time. Notwithstanding any other provisions set forth herein, temporary employees are not entitled to benefits V and serve at the pleasure of the Districts. I . V PW AI L r r Termination Date is considered to be the last day actually worked by the employee irrespective of any additional pay they may receive. r Witness Leave is leave granted to an employee who has been compelled by law to be present at a legal proceeding for the purposes of providing testimony or other evidence. r Workweek means a seven-day period starting at 12:01 a.m. Friday and ending at midnight on the following Thursday. If a work shift begins on Thursday before midnight but ends any time after midnight on Friday , all hours worked on that shift are considered to be worked on Friday. 4.0 POLICY 6.0 PROCEDURE r 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS r 8.0 RELATED DOCUMENTS 8.1. Fair Labor Standards Act, as amended. r r r r r r r r PW5 r County Sanitation Districts Policy Number: A20.00 i of Orange County Effective Date: October 22, 1997 `+ Subject: MISCELLANEOUS PROVISIONS Supersedes: Approved by: 1.0 PURPOSE -- 1.1. The purpose of this policy is to establish the uniform guidelines and procedures for use in the development and administration of the Districts'Human Resources Policies and Procedures. 2.0 ORGANIZATIONAL UNITS AFFECTED r 2.1. All Districts'employees. .d 3.0 DEFINITIONS 4.0 POLICY Ytl 4.1 The General Manager, or his or her designee, is authorized to develop, administer, modify and amend written Human Resources procedures in order to augment, clarify or otherwise provide for the proper implementation of the r provisions of Human Resources policies, resolutions, rules and regulations adopted by the Boards of Directors. 5.0 PROCEDURE 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS - - 8.0 RELATED DOCUMENTS r r r r r 1 County Sanitation Districts Policy Number: B10.00 C, of Orange County Effective Date: October 22, 1997 — Subject: CONFLICT OF INTEREST CODE Supersedes: AND CODE OF ETHICS Approved by: �- 1.0 PURPOSE 1.1. The purpose of this policy is to establish uniform guidelines and procedures for issues related to conflict of interest and a code of ethics. 2.0 ORGANIZATIONAL UNITS AFFECTED Y/ 2.1. This policy applies generally to all employees, and specifically to officers and employees of the Districts who hold Designated Positions, as defined and listed on in Joint Resolution 91-36, as amended by Resolution 95-1, and as specified herein. ® 3.0 DEFINITIONS 4.0 POLICY 4.1A The proper operation of the Districts requires that its employees be independent, impartial and responsible to the public,that decisions and policy be made in conformance with organizational authority, and that public office not be used for personal gain. Consequently, it is the Districts' policy to ensure that employees adhere to all of the provisions of the California Political Reform Act of 1974 (Government Code Section 87100 at seq.),and the regulations set forth in Title - 2, Division 6, Chapter 7, Article 1, of the California Code of Regulations, known as the Fair Political Practices Commission Regulations,which constitute in part, the Districts'Conflict of Interest Code. 5.0 PROCEDURE 5.1. Districts'employees shall avoid a conflict of interest in any matter where they r may have a financial or personal interest in the outcome, and such interest is adverse to the public interest, or where a personal bias or prejudice leaves them incapable of making a fair and impartial judgment with regard to that matter. Certain designated employees, as specified in this manual, are required annually d to file a Statement of Economic Interest in accordance with provisions of the Political Reform Act. e. 5.1.1. Officers and employees of the Districts who hold Designated Positions, as defined and listed on"Exhibit A'in Joint Resolution 91-36, as Page 1 L amended by Resolution 95-1, are deemed to make or participate in the making of decisions which may have a material effect on a financial interest.Accordingly, those officers and employees must file a Statement L of Economic Interest with the Districts. I I 5.1.2. Financial statements of the members of Me Boards of Directors and the U General Manager are held on file by the Clerk of the Orange County Board of Supervisors. Statements for all other persons are retained by the Districts' Board Secretary. 5.2. Districts'employees are bound to uphold the Constitution of the United States and of the State of California, and to carry out the laws of the nation, state and 1 local government agencies, and the ordinances, resolutions, rules, policies and L procedures of the Districts. Districts'employees are bound to observe the highest standards of morality and to perform the duties of their position regardless of personal consideration, recognizing that the public interest must be of primary concern and that their conduct must be above reproach. 5.3. Employees shall not use nor permit the use of Distnctsowned property,vehicles, equipment, or material except when such services are available to the public LI generally or are provided as Districts' policy for the use of such employee in the conduct of Districts'business. 5.4. Employees shall not use their own time nor that of another Districts'employee during working hours for personal convenience or profit. 5.5. Districts'employees shall not grant, in the course of their employment,any L special consideration, treatment or advantage to any person beyond that which is generally available in the same circumstance. L I 5.6. Districts'employees shall not willfully and knowingly disclose, for personal gain, to any other person, confidential information acquired in the course of Districts' employment, nor shall any employee use any such information for personal gain. 5.7. Districts'employees shall not receive, directly or indirectly, any compensation, reward or gift from any source except the Districts for any service, advice, assistance or other action related to the conduct of Districts'business, except fees for speeches or published works on subjects related to Districts'business except as follows: 5.7.1. Acceptance of food and drinks of nominal value in the ordinary course of Districts'business; 5.7.2. Acceptance of gifts, favors or entertainment where there is an obvious I I familial or personal relationship between the employee or his immediate r family and the donor, and it is that relationship that motivates the gratuity; I 5.7.3. purchase of articles or admissions at advantageous rates where such LI rates are offered to all Districts'employees; 5.7.4. Acceptance of unsolicited advertising or promotional items of nominal L value; L L r 5.7.5. Acceptance of incidental transportation provided it is furnished in connection with the employee's official duties and of a type customarily provided; 5.7.6. A gift or gratuity that is prohibited by this policy shall be returned to the donor. If such return is not possible, it shall be turned over to a public or charitable organization and the matter reported to the employee's supervisor. .. 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS 8.1. California Political Reform Act of 1974(Government Code Section 87100 et seq.) 1.2. Ti0s 2, Division 6, Chapter 7,Article 1, of the California Code of Regulations, known as the Fair Political Practices Commission Regulations r 8.3 Joint Boards Resolution 91-36, as amended by Resolution 95-1, The Districts' Conflict of Interest Code ` 8.4 Districts'Statement of Economic Interest. a r r r r r r Page 3 r " RESOLUTION NO. 91-36 ADOPTING 1991 CONFLICT OF INTEREST CODE .. A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA, ADOPTING THE 1991 CONFLICT OF INTEREST CODE AND REPEALING THE CONFLICT OF INTEREST CODE ADOPTED BY RESOLUTION NO. 84-153 ON SEPTEMBER 12, 1984 R Y ! f ! 1 • • Y t 4 ! R 4 t f .. WHEREAS, the Political Reform Act of 1974 (Government Code Sections 81000 et seq.) (the "Act") requires every local governmental agency to adopt a Conflict of Interest Code pursuant to the Act; and, WHEREAS, the County Sanitation Districts adopted Resolution No. 84-153 on September 12, 1984, adopting a Conflict of Interest Code for designated employees, which Code was approved by the County Board of Supervisors as the Code-reviewing body; .and, WHEREAS, changes in the State Law and regulations of the State Fair d Political Practices Commission have been enacted since the adoption of the 1984 Code; and, WHEREAS, the Boards of Directors desire to replace the 1984 Code with a revised Conflict of Interest Code, incorporating, by reference, the regulations -- set forth in Title 2, Division 6, Chapter 7, Article 1, of the California Code of Regulations. NOW, THEREFORE, the Boards of Directors of County Sanitation Districts Nos. 1, 29 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, m DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the Code entitled 01991 Conflict of Interest Code of the County Sanitation Districts of Orange County, California" dated July 1, 1991, a copy of which is attached hereto as "Attachment 1" and by reference incorporated herein, be, and is hereby, approved and adopted for the Districts, subject to the approval thereof by the Board of Supervisors of the County of Orange, which is the designated Code-reviewing body pursuant to Government Code Section 87303; and, L Section 2. That the Secretary of the Districts be, and is hereby, authorized and instructed to submit a copy of such Code to the Board of Supervisors of the County of Orange and to request said Board of Supervisors to L+ approve said Code in accordance with Government Code Section 87303; and, Section 3. That Resolution No. 84-153 adopted September 12, 1984, adopting U a revised Conflict of Interest Code of the County Sanitation Districts of Orange „ County, California, is hereby repealed, effective ten (10) days after approval of the Districts' 1991 Code adopted herein by the Board of Supervisors of the u County of Orange or July 1, 1991, whichever is later. Li PASSED AND ADOPTED at a regular meeting held March 13, 1991. L IMI U ICI L L ® 1991 CONFLICT OF INTEREST CODE OF THE COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA SECTION 1 : Purpose b' The purpose of this 1991 Conflict of Interest Code of the County Sanitation Districts of Orange County, California, is to comply with the requirements of the California Political Reform Act of 1974 (Government Code Section 87100 et seq. ) , and particularly, the requirement to adopt and promulgate a local Conflict of Interest Code (Government Code Section 87300 ) . r SECTION 2: Designated Positions ^� The positions listed on Exhibit "A" , attached hereto and _ incorporated herein by reference, are Designated Positions . Officers and employees holding those positions are Designated Employees, and are deemed to make, or participate in the making of, decisions which may forseeably have a material effect on a financial interest. SECTION 3 : Incor oration b Reference of Section 18730 of T1 le 2 of the California Code oT Regulations m. Pursuant to the authority of Section 18730 of Title 2 of the California Code of Regulations, the Regulations set forth in Title 2, Division 6 , Chapter 7 , Article 1 , and any amendments thereto, duly adopted by the Fair Political Practices Commission, - along with the attached Exhibit "A" in which officers and employees of the District are designated and disclosure categories are set forth, are hereby incorporated by reference - and constitute the amended Conflict of Interest Code of the County Sanitation Districts of Orange County. SECTION 4: Place of Filing for Statements of Economic ." Interest Persons occupying designated positions shall file statements of financial interest with the County Sanitation Districts. Upon receipt of the statements of the Boards of Directors and General Manager, the Districts shall make and retain a copy and forward the original of these statements to the Clerk of the Board of Supervisors. Statements' for all other persons occupying designated positions will be retained by the Districts . "ATTACHMENT 1" u SECTION 5: Severability if V If any article, section, subsection, paragraph, subparagraph, sentence, clause or phrase of this Code is for any reason held to be invalid, unconstitutional or unenforceable, f� such decision shall not affect the validity of the remaining portions of this Code. The Districts declare that they would fi I have adopted this Code and each article, section, subsection, N paragraph, subparagraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more of such portions of this Code be declared invalid, unconstitutional or unenforceable. if 60 SECTION 6 . Effective Date L This revised Code shall take effect ten (10) days after approval by the Board of Supervisors of the County of Orange, i acting as the Code-reviewing body pursuant to Government Code Section 87303, or July 1, 1991, whichever is later. The previous Conflict of Interest Code, adopted by Resolution No. 84-153, shall be repealed concurrently with the effective date of this Code. lL I4� M Li I M IN ( LJ I LJ -2- L EXHIBIT "A". TO 1991 CONFLICT OF INTEREST CODE s DESIGNATED POSITIONS 1. Directors 2. General Manager 3. Chief Administrative Assistant 4. Personnel Director S. Secretary of Boards of Directors 6 . General Counsel 7. Director of Finance 8. Director of Operations and Maintenance 9. Director of Technical Services 10. Director of Engineering 11. Assistant Director of Operations 12. Assistant Director of Maintenance 13. Senior Facilities Manager 14. Finance Manager 15. Air quality Manager 16. Controller 17. Information Services Manager ., 18. Purchasing Manager 19. Chief Operator 20. Facilities Manager (Plant Maintenance) 21. Facilities Manager (Collection Facilities) "+ 22. Facilities Manager (Mechanical) 23. Facilities Manager (Electrical) - 24. Facilities Manager (Instrumentation) 25. Compliance Manager 26. Conservation, Reclamation and Reuse Manager 27. Laboratory Manager 28. Source Control Manager 29. Engineering Manager 30. Construction Manager 31. Accounting Manager 32. Risk and Safety Manager 33. Emergency Preparedness Coordinator 34. Supervising Buyer 35. Senior Buyer 36. Buyer .., 37. Senior Engineer 38. Engineer (Engineering Department Project Engineers/Source Control Division Enforcement, Permits and Special Projects Sections) .. 39. Associate Engineer (Engineering Department Project Engineers/Source Control Division Enforcement, Permits and Special Projects Sections) 40. Source Control Supervisor 41. Principal Engineering Associate 42. Chief Construction Inspector 43. Principal Construction Inspector 44. Senior Construction Inspector 45. Construction Inspector 46. Consultants* r, * The governing body of the Districts shall determine on a case-by-case basis whether a particular consultant is required to comply with the disclosure requirements in this section. If the governing body determines that a particular consultant ., must comply with the disclosure requirements of this section, the governing body shall notify'the consultant in writing. The written notification shall include a description of the consultant's duties and, based upon those duties, a statement of the extent of disclosure requirements. The governing body's notification is a public record and shall be retained for public inspection by the Board Secretary. r r EXHIBIT "A" TO 1991 CONFLICT OF INTEREST CODE DESIGNATED POSITIONS 1. Directors 2. General Manager 3. Chief Administrative Assistant 4. Personnel Director S. Secretary of Boards of Directors 6. General Counsel 7. Director of Finance 8. Director of Operations and Maintenance 9. Director of Technical Services m 10. Director of Engineering 11. Assistant Director of Operations 12. Assistant Director of Maintenance 13. Senior Facilities Manager 14. Finance Manager 15. Air quality Manager 16. Controller 17. Information Services Manager .. 18. Purchasing Manager 19. Chief Operator 20. Facilities Manager (Plant Maintenance) 21. Facilities Manager (Collection Facilities) 22. Facilities Manager (Mechanical) 23. Facilities Manager (Electrical) - 24. Facilities Manager (Instrumentation) 25. Compliance Manager 26. Conservation, Reclamation and Reuse Manager 27. Laboratory Manager 28. Source Control Manager 29. Engineering Manager " 30. Construction Manager _ 31. Accounting Manager 32. Risk and Safety Manager 33. Emergency Preparedness Coordinator 34. Supervising Buyer - 35. Senior Buyer 36. Buyer w 37. Senior Engineer 38. Engineer (Engineering Department Project Engineers/Source Control Division Enforcement, Permits and Special Projects Sections) r 39. Associate Engineer (Engineering Department Project Engineers/Source Control Division Enforcement, Permits and Special Projects Sections) 40. Source Control Supervisor " 41. Principal Engineering Associate 42. Chief Construction Inspector 43. Principal Construction Inspector 44. Senior Construction Inspector 45. Construction Inspector 46. Consultants- „ * The governing body of the Districts shall determine on a ease-by-case basis whether a particular consultant is required to comply with the disclosure requirements in this section. If the governing body determines that a particular consultant ., must comply with the disclosure requirements of this section, the governing body shall notify the consultant in writing. The written notification shall include a description of the consultants duties and, based upon those duties, a statement .e of the extent of disclosure requirements. The governing body's notification is a public record and shall be retained for public inspection by the Board Secretary. RESOLUTION NO. 95- i AMENDING DISTRICTS' CONFLICT OF INTEREST CODE A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, r 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA, AMENDING THE DISTRICTS' CONFLICT OF INTEREST CODE WHEREAS, the Districts adopted Resolution No. 91-36 on March 13, 1991, approving the 1991 Conflict of Interest Code of the County Sanitation Districts of ® Orange County, California, which Code was approved by the County Board of Supervisors as the Code reviewing body; and, WHEREAS, the Boards of Directors desire to amend their Conflict of Interest Code. NOW, THEREFORE, the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: Exhibit "A" is hereby amended, as attached hereto. Section : Except as amended, Resolution No. 91-36 shall remain in full force and effect. PASSED AND ADOPTED at a regular meeting held January 11, 1995. z0000000a sass i EXHIBIT "A" TO 1991 CONFLICT OF INTEREST CODE L DESIGNATED POSITIONS Designated Positions Disclosure Categories Directors I, II, III j General Manager I, II, III LI General Counsel 1, 11, III Director of Technical Services I, II, 111 Director of Engineering I, II, 111 Director of Operations and Maintenance I, II, III Director of Finance I, II, III V Director of Personnel I, II, III Chief Administrative Assistant I, II, III Assistant Director of Operations I, II, III 1j Assistant Director of Maintenance I, II, III Accounting Manager Air Quality Manager I, II, III U Chief Operator I, II, III Compliance Manager I, II, III I j Conservation, Recycle and Reuse Manager I, II, III LI Construction Manager I, II, III Engineering Manager I, II, III i Facilities Manager Financial Manager I, II, III Information Services Manager I, II, 111 Laboratory Manager I, II, 111 Purchasing Manager I, II, III Safety and Health Manager I, II, III Source Control Manager I, II, 111 Controller I, II, 111 u Emergency Preparedness Coordinator I, II, 111 Secretary to Boards of Directors I, II, 111 Principal Administrative Assistant I, II, III 1 Senior Administrative Assistant I, II, III LI Compliance Supervisor I, II, III Laboratory Section Supervisor Senior Scientist 1, ry, 111 M Scientist I, 11, III Principal Environmental Specialist I, II, III j Chief Construction Inspector I, II, III L Supervising Construction Inspector I, II, III Senior Construction Inspector 1, 11, III Construction Inspector I, II, III Page 1 of 2 U Desianated Positions Disclosure Categories Source Control Supervisor I, II, III Engineering Supervisor I, II, III Senior Engineer I, 11, III Engineer 1, II, III Principal Engineering Associate I, 11, 111 Associate Engineer III I, II, III Associate Engineer II I, II, III Associate Engineer I I, II, III Security Supervisor I, II, III Senior Buyer I, 11, III Buyer I, II, III Consultants' a `The governing body of the Districts shall determine on a case-by-case basis whether a particular consultant is required to comply with the disclosure requirements in this Section. If the governing body determines that a particular consultant must comply with .. the disclosure requirements of this Section, the governing body shall notify the - consultant in writing. The written notification shall include a description of the consultant's duties, and based upon those duties, a statement of the extent of disclosure requirements. The governing body's notification is a public record and shall be retained for public inspection by the Board Secretary. .o Page 2 of 2 moa0000a 5W 1 County Sanitation Districts of Policy Number: B20.00 Orange County Effective Date: October 22, 1997 Subject: NON-DISCRIMINATION IN Supersedes: EMPLOYMENT Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for maintaining a non- - discriminatory work environment and non-discriminatory employment practices. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all current or potential employees. .e 3.0 DEFINITIONS 3.1 Harassment for purposes of this policy includes conduct that is so severe and pervasive that it r creates a hostile and abusive working environment, and it interferes with an employee's ability to do his or her job. ti 4.0 POLICY 4.1 It is the Districts policy to maintain non-discriminatory employment practices in accordance with the ,^ procedures of this policy. 4.2 The Districts are an Equal Opportunity Employer, and do not discriminate against any person in matters of employment, application for employment, participation in programs and benefits, or in the application of rules and regulations with regard to race, antes g g try, color, religion, national origin, sex, sexual orientation, age, veteran status, marital status or mental or physical disability or citizenship. .. 4.3 The Districts do not tolerate any form of harassment, and are committed to providing a work environment that is harassment-free. In keeping with that commitment, the Districts prohibit harassment based on race, religious creed, color, national origin,ancestry, physical or mental .. disability, medical condition, marital status, sex, age(40 years of age or above), sexual orientation, exercise of rights relating to family care leave,or any other legally protected basis. 5.0 PROCEDURE r 5.1 Any employee who believes that he or she has been the victim of discrimination of harassment prohibited by this policy should immediately report the matter to his or her supervisor or manager, or .. to any other supervisor or manager, including the General Manager. All reported incidents of harassment will be promptly and thoroughly investigated, and appropriate corrective action will be taken. .. 8.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS V 8.0 RELATED DOCUMENTS it Page 1 r !°"°_ County Sanitation Districts Policy Number: B30.00 t of Orange County Effective Date: October 22, 1997 Subject: SEXUAL HARASSMENT POLICY Supersedes: Approved by: r 1.0 PURPOSE r 1.1 The purpose of this policy is to establish uniform guidelines and procedures for maintaining a work environment free from sexual harassment. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all employees regardless of their organizational unit. 3.0 DEFINITIONS 3.1 Harassment for the purposes of this policy, includes conduct that is so severe r and pervasive that it creates a hostile and abusive working environment, and interferes with an employee's ability to do his or her job. r 3.2 For the purposes of this policy, sexual harassment includes, but is not limited to any of the following: 3.2.1 Sexual favors. Unwanted sexual advances which condition an employment benefit upon exchange of sexual favors. `tl 3.2.2 Hostile work environment. Sexually-based verbal, physical or visual conduct of such a nature and intensity that it creates an intimidating, hostile or offensive working environment. Conduct that may result in a r hostile work environment includes, but is not limited to,the following: 3.2.2.1 Sexual epithets,jokes, derogatory comments or slurs; r 3.2.22 Assault, impeding or blocking movement, or any physical interference with normal work or movement when directed at an individual on the basis of sex; r 3.2.2.3 Sexual cartoons, drawings, photographs or derogatory posters. ..i Page 1 r u 4.0 POLICY i L 4.1 The Distracts will not tolerate sexual harassment in the workplace. 4.2 The Districts will not tolerate any other form of harassment, and is committed to L providing a work environment that is free from unlawful discrimination. In keeping with that commitment, the Districts maintains a strict policy prohibiting I harassment based on race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, marital status, sex, age, sexual orientation, exercise of rights relating to family care leave,or any other legally i protected basis. 5.0 PROCEDURE V 5.1 Any employee who believes that he or she has been the victim of harassment prohibited by this policy should immediately report the matter to his or her supervisor or manager, or to any other supervisor or manager, including the I General Manager. All reported incidents of harassment will be promptly and L.I thoroughly investigated, and appropriate corrective action will be taken. 6.0 EXCEPTIONS L 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS L LEI L l � L L+ I � U L Palle 2 u r /° N, County Sanitation Districts of Policy Number: B40.00 Orange County Effective Date: October 22, 1997 Subject: REFERENCE CHECKS Supersedes: Approved by: r 1.0 PURPOSE r 1.1 The purpose of this policy is to establish uniform guidelines and procedures for releasing information regarding job reference checks of former employees, and ., employment verification checks of present employees. r 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all current and former employees regardless of their organizational unit. r 3.0 DEFINITIONS r 4.0 POLICY r 4.1 It is the Districts' policy to verify information about an employee concerning positions held,dates of employment, and verification of last salary. r 6.0 PROCEDURE r 5.1 Inquiries regarding job reference checks of former employees, and employment verification checks of present employees, shall be discussed with or referred to the Human Resources Department prior to any response. r 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS r 6.0 RELATED DOCUMENTS r r r r r County Sanitation Districts of Policy Number: B50.00 Orange County Effective Date: October 22, 1997 Subject: Employment Opportunity Supersedes: Bulletins Approved by: 1.0 PURPOSE 1.1. The purpose of this policy is to establish uniform guidelines regarding r employment opportunity bulletins. 2.0 ORGANIZATIONAL UNITS AFFECTED r 2.1. This policy applies to all employees regardless of their organizational unit. r 3.0 DEFINITIONS 4.0 POLICY r 4.1 It is the Districts' policy that,whenever possible,job opportunities should be offered to current employees before individuals outside the Districts are r considered. For this reason, Employment Opportunity Bulletins will be posted on designated bulletin boards. 5.0 PROCEDURE r 5.1. Each Employment Opportunity Bulletin will include the following information: . Wage range . Department . Brief job description . Required qualifications .d . Desired qualifications . Posting/closing dates . Procedure for applying 5.2. Bulletin boards at Plant No. 1 where Employment Opportunity Bulletins will be regularly posted are located in the Control Center,Warehouse, Human Resources Office and in the lunch room in the Administration Building. r Employment Opportunity bulletin boards at Plant No. 2 are located in the Operations Center, Maintenance Office, Maintenance lunchroom and Warehouse. Employment Opportunity Bulletins may also be found in other r convenient areas throughout both plants. 6.0 EXCEPTIONS •+ 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS ra Page I r e County Sanitation Districts of Policy Number: B60.00 Orange County Effective Date: October 22, 1997 Subject: LATERAL TRANSFERS Supersedes: Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for lateral transfers. 2.0 ORGANIZATIONAL UNITS AFFECTED _ 2.1 This policy applies to all current employees regardless of their organizational unit. 3.0 DEFINITIONS 4.0 POLICY 4.1 Employees may request a lateral transfer to a vacant position in the same classification in another department providing they have demonstrated at least six months of continuous competent or above performance in their current position, and the transfer is of benefit to the Districts. 5.0 PROCEDURE r 5.1 Employees who wish to be considered for a lateral transfer should notify the Human Resources Office in writing of their intent. In the event a transfers approved and accepted by the employee, the department from which the employee is transferring may determine the effective date based upon operational requirements and a reasonable period of time to acquire a suitable replacement. r 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS 7.1 Lateral transfers do not normally involve increased levels of duties and responsibilities, or otherwise qualify as promotions, and therefore do not Me4ve salary adjustments. 7.2 In the event an adjustment appears warranted based on extenuating circumstances, the adjustment must have written approval from the department head prior to being extended to the employee. r 8.0 RELATED DOCUMENTS r r County Sanitation Districts of Policy Number: B70.00 Orange County Effective Date: October 22, 1997 Subject: EMPLOYMENT OF RELATIVES Supersedes: Approved by: w 1.0 PURPOSE r 1.1. The purpose of this policy is to establish uniform guidelines and procedures for employing relatives of current employees. r 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1. This policy applies to all current employees regardless of their organizational unit, and all prospective employees and applicants. 3.0 DEFINITIONS 3.1 Relative is any person related by one of the following familial relationships to any employee at the agency: spouse, mother,father, brother,sister, child, grandmother, grandfather,grandchild, cousin, aunt, uncle, mother-in-law, father- in-law, brother-in-law or sister-in-law. r 4.0 POLICY 4.1. It is the Districts' policy that no employee, prospective employee or applicant shall be denied employment or benefits of employment solely on the basis of his or her familial relationship with an employee of the agency. 4.2. Notwithstanding the above provisions, the Districts retains the right 4.2.1. To refuse to place a relative under the direct supervision of a Districts' employee where such has a potential for creating an adverse impact on supervision, safety, security or morale 4.2.2. To refuse to place relatives in the same department, division, or facility s' where such has a potential for creating an adverse impact on supervision, safety, security or morale, or involves potential conflicts of interest. 5.0 PROCEDURE 5.1, The Districts will make reasonable efforts to assign job duties to eliminate any potential for an adverse impact on supervision, safety, security or morale, or potential conflicts of interest. Page t ILI 5.2. The Districts will take into consideration whether there have been any actual problems with supervision, safety, security or morale, in determining whether individuals who were relatives prior to the adoption of this policy pose a risk to supervision, safety, security or morale or raise a conflict of interest. The Districts will consider the possibility of reassignment or transfer of one of the individuals to eliminate such potential risk. 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS u L IL IyI L� L L IL y L L LI L Polls 2 L r Policy Number: B80.00 County Sanitation Districts of Orange County Effective Date: October 22, 1997 r Subject: EMPLOYMENT OF FORMER EMPLOYEES Supersedes: r Approved by: r 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for r employing former employees. 2.0 ORGANIZATIONAL UNITS AFFECTED r 2.1 This policy applies to all former employees. 3.0 DEFINITIONS r 4.0 POLICY r 4.1 It is the Districts' policy to employ former employees in accordance with the procedures, provisions and conditions of this policy. r' 6.0 PROCEDURE 5.1 The General Manager may, with the written approval of the Joint Chairman, r employ on a part-time, as-needed basis, a retired staff member when such person possesses knowledge and expertise of unique and particular benefit to the Districts and when the services are required. The length of service r performed in any one year shall be limited in accordance with the provisions prescribed by the Orange County Employees' Retirement System(currently 120- day maximum). r 5.1.1 Such part-time service shall be compensated at the same current hourly rate of the retired employee's position classification, or if no such classification exists, at a rate not to exceed that paid for the most r comparable classification. The retired employee shall not be entitled to receive any benefits otherwise payable to the District employees. In the event any employment under this provision involves work assignments outside of Orange County,the current expense reimbursement policy r established for regular employees will apply. r r Page 1 r L 5.2 If any former employee commences doing business wherein the employee, U his/her spouse, or members of his/her immediate family are sole proprietors, or majority or controlling shareholders or owners of a corporation, partnership or other business entity, such business shall not be retained as an independent I contractor or consultant to provide service directly to the Districts for a period of L one year after leaving Districts'employment. Thereafter, said business entity shall be allowed to contract with the Districts upon compliance with all resolutions and regulations of the Districts then in effect, relating to the procurement of services. 5.3 If any former employee becomes employed by any firth or business entity in which the former employee, his/her spouse or members of his/her immediate U family own less than the majority or controlling interest in said entity, said entity shall not be prohibited from contracting with the Districts. However, the former employee shall not perform work on Districts'projects for a period of one year U after leaving Districts'employment; nor shall such former employee contact Districts'officers or employees for the purpose of attempting to influence any Districts'decision, including but not limited to, the award of contract, issuance of permits, or compromise of administrative civil penalties, for a like period of one L year. Said services shall be obtained only in accordance with all rules and procedures of the Districts relating to procurement. L 5.4 Any Districts'employee who receives an offer of employment or a request to discuss potential employment from any person or business entity performing services for the Districts shall report such contact to his or her immediate I I supervisor,who shall decide whether any change in assignment is necessary or LI appropriate while the offer or discussions are pending. 5.5 The prohibitions of this policy may be waived by the Finance, Administration and L.I Human Resources Committee of the Boards of Directors if, on a case-by-case basis, it is determined to be in the best interests of the Districts to do so. 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS I I 8.0 RELATED DOCUMENTS LW U L_' U L' U Ps 7 U € 4 County Sanitation Districts of Policy Number: B90.00 Orange County Effective Date: October 22, 1997 Subject: PROBATIONARY EMPLOYEES Supersedes: Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the administration of probationary employees. 2.0 ORGANIZATIONAL UNITS AFFECTED r 2.1 This policy applies to all newly hired Districts'employees, and promotional employees. r 3.0 DEFINRIONS Probationary Period-Initial includes the first six months of employment with the Districts. This period is regarded as an extension of the hiring process, and provides an opportunity for both the employee and the Districts' management to assess, over a substantial period of time, whether or not the hiring decision was appropriate. Probationary employees become regular,full-time employees upon successful completion of their probationary period and the appropriate approval form,as provided by the Director of Human Resources. r Probationary Period-Promotional includes either the first six months or a 90-day period, depending on applicable MOU provisions, immediately following the date of a promotion. This period is regarded as an extension of the selection process, and provides an opportunity for both the employee and the Districts' management to assess, over a substantial period of time, whether or not the decision was appropriate. "At-will" ,r employees do not serve a promotional probationary period. 4.0 POLICY 4.1 It is the policy of the Districts to place all new employees on a probationary period of employment to assess an employees ability to satisfactorily perform the duties of the job. Employees become regular full-time employees upon successful completion of their probationary period. r r r Page 1 r L 5.0 PROCEDURE L! 5.1 All persons hired by the Districts are considered to be probationary employees j for a period of six months from their date of hire. This six-month period is V regarded as an extension of the hiring process, and provides an opportunity for both the employee and Districts'management to assess,over a substantial period of time,whether or not the hiring decision was appropriate and resulted in a relationship that adequately meets the needs of both the individual and the L.l Districts. 5.2 The probationary period may be extended by mutual agreement between the l,f Districts and the employee, prior to the expiration of the six-month probationary period. An employee's probationary period may be extended when there is a need to further assess the individual's abilities to satisfactorily perform the duties required for their job classification. Probationary employees are not considered to be regular,full-time employees until they have completed the probationary period (including any extension)and may be released by the Districts at any time during the probationary period without cause or reason. u 5.3 A probationary employee's work performance is closely monitored during this period to ensure that the employee understands the duties, responsibilities and management expectations of the position, and to allow an opportunity for the 1••� supervisor or manager to provide proper direction and guidance. Employees who do not demonstrate the potential for meeting performance expectations for their position within a reasonable period of time may be released prior to the I„ completion of the Probationary Period. Probationary employees shall serve at the will of the Districts during this period. In the event of release of a probationary employee,the employee shall not be entitled to receive any severance pay. V 6.0 EXCEPTIONS 6.1 Except as otherwise provided in an individual Executive Management V employee's contract, this policy does not apply to"at-will" Executive Management employees. 11 7.0 PROVISIONS AND CONDITIONS I II L 8.0 RELATED DOCUMENTS u Iu L: LI Page 2 L r County Sanitation Districts Policy Number: B700.00 ► of Orange County Effective Date: October 22, 1997 Subject: EMPLOYEE SEPARATION Supersedes: Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for employee separation. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all current employees regardless of their organizational unit. 3.0 DEFINITIONS Resignation is a voluntary separation, including: resignation with or without notice; an unauthorized absence of three or more consecutive working days;failure to return from leave of absence as arranged; failure to return from layoff upon recall. Release usually results from no fault of the employee. Employees serving an initial " probationary period may be released with or without cause. Layoff is the involuntary release of an employee due to lack of work or lack of funds. r Dismissal is a separation from Districts'employment of a non-probationary employee initiated by the Districts for proper cause. Termination Date is considered to be the last day actually worked by an employee r irrespective of any additional pay they may receive. "At-will"Employees are executive management employees who have signed an agreement to serve at the pleasure of the Board or General Manager and may be r dismissed without notice or cause. 4.0 POLICY 4.1 It is the Districts'policy to provide consistent guidelines for the administrative separation of individuals from Districts'employment consistent with positive employee relations practices. Procedures governing dismissals for cause are found in Policy No. F70.00, Discipline. r r r Page 1 r L 5.0 PROCEDURE L 5.1 Notice. If separation is due to layoff, the employee will be given at least two weeks' notice. At the Districts'discretion, the employee may be expected to continue to work during this period. 5.2 Pay in Lieu of Notice. Immediate separation from duties may occasionally be desirable to minimize adverse effects on other employees or to allow the L separated employee more time to seek new employment. In such cases, up to 60 days pay may be provided in lieu of notice, depending on the employee's I length of service, in accordance with Policy C140.00, Severance Pay. u 5.3 Management Approvals. When an employee is released for reasons other than dismissal for cause, written approval will be required from the Human Resource Office and two levels of management above the employee. Release of an Assistant General Manager will require written approval of the General Manager and the Boards of Directors. 5.4 Change of Status. The immediate supervisor of the separating employee is u responsible for initiating the Change of Status form and designating the appropriate separation category. 5.5 Final Paycheck. The payroll office is responsible for calculating and preparing the final paycheck in accordance with appropriate policy, and ensuring that final pay is issued to the separating employee not later than the subsequent regular pay day. 5.6 Exit Interview. All separating employees will undergo an exit interview conducted by the Human Resources Department. The purpose of the exit interview is to attempt to determine the individual's reasons for leaving the Districts, uncover possible grievances, or explain the reasons for layoff or release. An additional goal of the exit interview is to attempt to retain the goodwill of the employee towards the Districts, and to extend all applicable insurance conversion and retirement-fund privileges. The exit interview will be scheduled by the Human Resources Department during W the separating employee's notice period or on the last day of employment. All items of Districts'property shall be returned to the employee's supervisor prior to the exit interview, see Policy F40.00, Use of Districts'Property. Any delay in the L return of Districts'property could cause a delay in the issuance of the employee's final paycheck. 6.0 EXCEPTIONS L 611 U U Pape 2 1I r 7.0 PROVISIONS AND CONDITIONS 7.1 Benefits Eligibility. r 7.1.1 Vacation and Sick Leave. When an employee is separated for any reason,they will receive payment for all accrued vacation time earned but not taken in accordance with Policy D10.00, Leave of Absence With r Pay, or other applicable Memorandum of Understanding provisions. Unless otherwise modified by a bargaining unit Memorandum of Understanding, payment will be made to the separating employee for r, accrued, unused sick leave hours according to the following schedule: Accrued Sick Leave Hours Rate of Payoff 101 to 240 hours 25% r 241 to 560 hours 35% Over 560 hours 50% r Employees who retire or the estate of the employees who die, will be paid for all accrued and unused sick leave at the 50 percent rate. Employees covered by the Operations and Maintenance, and General Services Administration Memoranda of Understanding will be paid in full r for all accrued and unused Personal Leave time upon separation. 7.1.2 Cancellation of Benefits and Insurance Conversion. All employee r benefits will cease upon the date of termination, except that coverage under the Group Insurance Programs for Medical, Dental,Vision, Life, and Accidental Death and Dismemberment will continue to the end of the month in which the termination date occurs, at which time coverage will r cease. 7.1.3 Medical Insurance. Employees whose employment is separated for any r reason may continue their medical insurance in accordance with the provisions of the insurance policy by applying for continuation privileges through the Human Resources Department within 30 days after the group coverage ends, and agreeing to pay the premium rate established r by the insurance carrier. The continuation privilege and election decision is a part of the Exit Interview process. r 8.0 RELATED DOCUMENTS 8.1 Policy D10.00, Leave of Absence With Pay; Policy F40.00, Use of Districts' r, Property/Use of Public Property; Policy C140.00, Severance Pay; Policy No. F70.00, Discipline r r r r Page 3 r r County Sanitation Districts of Policy Number: B110.00 Orange County Effective Date: October 22, 1997 Subject: LAYOFF PROCEDURE Supersedes: Approved by: 1.0 PURPOSE 1.1.The purpose of this policy is to establish uniform guidelines and procedures for layoff. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1. This policy applies to all current employees regardless of their organizational unit. r 3.0 DEFINITIONS r Layoff means the involuntary release of an employee due to lack of work or lack of funds, as determined by management. r 4.0 POLICY 4.1. It is the Districts'policy to avoid layoffs if at all possible. In the event layoffs are r necessary, the procedures in this policy shall be followed. 5.0 PROCEDURE r 5.1. Notification of Layoff. If, in the sole discretion of Districts' management, personnel reductions are necessary, layoff order and recall lists shall be developed based upon job classification, priority of function,job performance, individual qualifications and seniority. Employees subject to lay off shall be provided with at least two weeks notification in writing whenever possible. r 5.2. Request for Voluntary Demotion. Employees in classifications subject to layoff may request a voluntary demotion to any previously held position for which they remain qualified. Such request must be made in writing to the Human Resources Department within five days of receipt of the Layoff Notice. The salary of an employee who voluntarily demotes shall be unchanged, except that it may not exceed the top step of the range for the lower level classification. r r r r Page t 5.3. Recall Lists. Recall lists shall be developed for all classifications experiencing L personnel reductions, and shall be maintained for a period of two years from the date of layoff. Individuals shall be placed on the list in the inverse order of layoff, so that the last person laid off is the first recalled.When a vacancy occurs in a I classification for which a Recall list exists, an offer of reemployment shall be u made to the individual on the top of the list. That individual must respond to the offer within five days, or the offer shall be made to the next person on the list. An 1 individual who either does not respond or refuses three consecutive offers shall 4 have his/her name removed from the list. 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS 7.1. Doff Notification and Responses. All layoff notifications and responses must be in writing and delivered either in person or by Certified Mail. It is the responsibility of all employees to keep the Human Resources Department + ! informed of their current address, or where they may be contacted. �J 8.0 RELATED DOCUMENTS i u u u u � l u U U U U u r County Sanitation Districts of Policy Number: B120.00 Orange County Effective Date: October 22, 1997 Subject: OUTSIDE EMPLOYMENT Supersedes: Approved by: r 1.0 PURPOSE 1.1. The purpose of this policy is to establish uniform guidelines and procedures for employees engaging in outside employment. r 2.0 ORGANIZATIONAL UNITS AFFECTED r 2.1. This policy applies to all current employees regardless of their organizational unit. r 3.0 DEFINITIONS 4.0 POLICY 4.1. It is the Districts'policy to allow employees to perform other services or hold other employment outside of the Districts in accordance with the procedures and provisions of this policy. r 5.0 PROCEDURE 5.1. Performing other services or holding other employment outside of the Districts requires annual approval of the General Manager based upon the following conditions: 5.1.1. The services for which the employee will be compensated must not be performed on Districts'time or with Districts' material. r 5.1.2. The outside services shall not give rise to a real or apparent conflict of interest with the Districts' interests, nor potentially require the disclosure of confidential information acquired in the course of Districts' r employment. 5.1.3. The performance of such services shall not affect the employee's efficiency and job performance for the Districts. r 5.1.4. The outside activity must not bring discredit upon or reasonably cause unfavorable criticism of the Districts, or impair public confidence in the r, integrity of the Districts. r r Page i r L 6.0 EXCEPTIONS L 7.0 PROVISIONS AND CONDITIONS 7.1. The provisions of Government Code Section 1126 shall apply to all such L services. 8.0 RELATED DOCUMENTS I � 8.1. Government Code Section 1126 L L L L L L L L L L L L u L Pw L °k County Sanitation Districts of policy Number: B130.00 E- Orange County Effective Date: October 22, 1997 SUBJECT: OPERATOR CERTIFICATION, Supersedes: MAINTENANCE AND RENEWAL Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures to ensure that required certification is maintained and/or renewed by Operations r personnel and that the Districts operates its facilities in compliance with Title 23 of the California Water Code. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 All Districts'employees whose positions require certification of competence as a Wastewater Treatment Plant Operator issued by the State of California State Water Resources Control Board. 3.0 DEFINITIONS 4.0 POLICY 4.1 It is the policy of the Districts to operate its wastewater treatment plant facilities in compliance with state-mandated regulations, and to ensure that employees who are employed to operate said facilities do so in compliance with the certification ., requirements of said regulations. 4.1.1 Operations Supervisors are to inspect the certification for each of their r assigned employees on a quarterty basis as part of that employee's quarterly and annual reviews.This criteria is considered a part of the supervisors goals and objectives. r 4.1.2 Maintenance of certification is expected to be an integral part of each employee's goals and objectives. 4.1.3 Certification upgrade and maintenance may be considered in the `y Individual Development Plan(IDP)for each certified employee. r 4.2 The Districts'Training Division will maintain an up-to-date data base on certification and will notify an employee, as well as the employee's Chief Operator,when the employee's operator certification renewal is due. r 4.3 An employee who is required to be certified and who fails to maintain or renew certification appropriately will be placed in a 'noncertified^employee status. The employee will be prohibited from operating the Districts'wastewater treatment plant �+ facilities, until, at the Districts'discretion,the individual's certification is re-instated by the state, and the Districts are duly notified. r Page 1 L 4.4 If an employee fails to maintain or renew his certification or if the employee's L certification is suspended or revoked for any reason. the employee shall immediately notify the Chief Operator of his or her certification status. 4.4.1 At no time shall an employee whose position requires certification operate L the Districts'wastewater treatment plant facilities without the appropriate certification. An employee who violates this policy is subject to disciplinary action up to and including termination. 5.0 PROCEDURE 6.0 EXCEPTIONS L' 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS 8.1 Title 23 of the California Water Code L L L L L L L L L L L U ftV2 L r County Sanitation Districts of Policy Number: C10.00 Orange County Effective Date: October 22, 1997 Subject: CLASSIFICATIONS, POSITIONS, Supersedes: SALARY RANGES AND WAGES ^� Approved by: 1.0 PURPOSE r 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the administration of the Districts'compensation programs. r 2.0 ORGANIZATIONAL UNITS AFFECTED r 2.1 All Districts'employees. 3.0 DEFINITIONS r Classifications are groups of positions, regardless of location, which are alike enough in duties and responsibilities to be called by the same descriptive title, to be given the same pay scale under similar conditions,and to require substantially the same qualifications. r Salary Ranges are the range of pay rates, from minimum to maximum, set for a pay grade or class. r 4.0 POLICY r 4.1 The Districts'Compensation Program provides for the establishment of a wage and benefit structure through the Meet and Confer process that allows Districts' management to effectively compete in the labor market and to retain present employees through an internally consistent measure of relative job worth and personal merit. Every posi0on is assigned to a salary grade based upon the duties and responsibilites of that position and the comparative market value of that job function. Comparisons are most generally made with organizations of r similar size and engaged in similar occupational pursuits within the geographic area of potential recruitment. The basic salary ranges are set forth on Exhibit A. 4.2 Wage adjustments for employees in the Executive Management, Management and Supervisory and Professional Groups are awarded nonbasebuilding from a "merit pool"amount established annually by the Boards and allocated to each department in an amount proportional to the salary budget of employees included within the Executive Management, Management, Supervisory and Professional Groups. This merit amount is awarded to individual employees based upon their performance as determined by the performance evaluation program. In addition, employees in the Executive Management, Management, Supervisory and Professional Groups receive annual wage adjustments. The amount of the wage adjustment is determined by the Boards and is distributed equally to all employees who at least meet expectations to keep employees at market. r r Page 1 li 64 Further, assignment of individual salaries into the top quartile of"exempt"ranges I , is limited to 20 percent of the employees in the Executive Management, L Management, Supervisory and Professional Groups. 4.3 The General Manager is authorized to employ and assign persons as needed to I ' occupy budgeted positions and to exercise supervision overall persons in y accordance with the provisions of this policy and to terminate, for cause,the employment of any regular full time employee employed under these provisions. All other employees, e.g., probationary, part-time, and limited tenNtemix L and contract may be terminated at the Districts'sole discretion. 4.4 The General Manager is also authorized to employ Executive Management employees on an"at-will"basis. Such status shall be memorialized by a written LJ agreement signed by the General Manager and the Executive Manager, acknowledging that the Executive Manager shall serve at the pleasure of the General Manager. Any Executive Management employee so employed on the L date of adoption of this policy,who has not signed an"at-will"agreement may voluntarily elect to do so, but may not be required to do so. 4.5 Notwithstanding any other provisions of this policy or any prior Board action,the General Manager is authorized to periodically adjust the rate of compensation of Executive Management employees who have signed"at-will'agreements so long as no adjustment exceeds the compensation permitted by the applicable salary j..i range established by the Joint Boards of Directors. 4.6 Employees who believe their position is not properly classified may request a classification study of their position through their Department Head. L Classification studies shall only be conducted twice a year in November and May. L 4.6.1 Ail classification study findings regarding existing classifications are subject to approval by the General Manager, findings recommending new job classification titles are subject to approval by the Disricts' I Boards of Directors. L 4.7 The Districts are governed by the provisions of the Federal Fair Labor Standards Act,"FLSA", and have, in accordance with it, after study and evaluation of the L duties and responsibilities of all job classifications established those classifications that are within the Executive Management, Management, Supervisory and Professional Groups as exempt from the provisions of the FLSA. 5.0 PROCEDURE 5.1 Employees on the Five-Step Pay Plan L 5.1.1 New Employees. Employees who succes"y complete their Initial ' Probationary Period and are recommended for continued employment L.I are eligible for consideration of a salary adjustment of up to one step (5.5%)effective on the first day of the pay period following completion of L the Initial Probationary Period. The Salary Review date for subsequent annual reviews is established on the first day of a pay period following 26 weeks of continuous service and satisfactory completion of probation. L L Pps2 L r 5.1.2 Annual Merit Increase. Employees who are not at the top of the salary range for their classification are eligible for consideration of an annual salary adjustment of up to one step(5.5%)on their Salary Review date, provided their performance fully meets expectations. r 5.1.3 Promotional Increase. Employees who earn a promotion are entitled to a promotional increase of 5.5%, or to the base of the new range, ,r whichever is greater, upon the effective date of the promotion. If an employee has not successfully completed their Promotional Probationary Period on their Salary Review date, any adjustment resulting from that annual review will be delayed unfit such time as the probationary period is completed. 5.2 Executive Management, Management, Supervisory and Professional Group Employees 5.2.1 New Employees. Employees who are hired into Executive Management, Management, Supervisory and Professional Group positions with "exempt"salary ranges shall be offered a salary at or near the minimum of the range unless their level of background, expertise or prior earnings result in a requirement for a salary greater than the minimum. The r determination of an appropriate salary should also consider relationships to other employees in the same classification and to employees supervised, if any. r 5.2.1.1 Employees in "exempC range classifications serve a Probationary Period of six months and receive a comprehensive performance evaluation at the end of that r period. Employees who successfully conclude their probation are eligible for a salary adjustment the subsequent July in accordance with the provisions of the Management Performance Review Program established by separate tl+ action of the Boards of Directors as amended from time to time. r 5.2.2 Annual Management Performance Review Program. An annual performance review is completed for all employees in"exempC range classifications in accordance with the provisions of the performance evaluation Program. Performance based salary adjustments occur on the r first day of the first pay period in July,and may be prorated based upon the date of hire, promotion, or last increase in those instances where the individual has not concluded probation as of July 1. r 5.2.3 Promotional Increases. Employees in "exempC range classifications who earn promotions to a new"exempt" range classification will normally be offered a salary below the midpoint of the range that is commensurate r with their level of training and expertise, prior earnings, and in an appropriate relationship to other employees in the same classification and to employees supervised.The new salary will normally represent an r increase of at least 5.5 percent. Employees in"exempC range classifications are not entitled to a salary adjustment at the conclusion of - - the Promotional Probationary Period. If the employee's probation period has not concluded as of July 1, the performance based salary r adjustment is deferred until such time as probation is successfully concluded. r Page 3 r L 6.0 EXCEPTIONS ' 6.1 Sections 5.2.1, 5.2.2 and 5.2.3 do not apply to "at-will' Executive Management L Employees. L 7.0 PROVISIONS AND CONDITIONS L 8.0 RELATED DOCUMENTS 11 8.1 Exhibit 8.2 Fair Labor Standards Act I I 1 � V L I L L L L L 4 i Yd PWI L EXHIBIT "A" r Classifications By Pay Range Administrative and Clerical Pay r Range Mlnlmum Mazimum Clasalgeatlona 1019 2D.248 25.209 Information Services Technician III - 1017 18.904 23.537 Financial Technician r 1015 18.4D2 22.904 Graphics Coordinator 1012 17.844 21.968 Administrative Assistant 1013 17.418 21.680 Senior Storeskeeper 1011 17.178 21.385 Gmphiaa Services Assistant r 1011 17,178 21.385 Information Services Technician ll 1007 15.156 18.871 Secretary 10D4 14.446 17.996 Senior Accounting Clerk r 10D4 14.446 17.986 Senior Office Aide 1003 14.347 17.866 Stareskeepar 1002 13.309 16.566 Accounting Clerk r 1002 13.309 16.566 Office Aide 1002 13.309 16.566 Office Specialist 1001 11.922 14.850 Office Technician r r r r r r r r r r L Classifications By Pay Range L Engineering Pay Range Minimum Maslmum Clasel0wtlona 1025 22.598 28.138 Senior Constmccon Inspector 1023 21.538 25.816 Engineering Associate 1020 20.674 25.73e Construction Inspector 1015 18402 22.901 Engineer Aide III 1009 16319 20.616 Engineerng Aide II 1006 15.058 18.740 Engineering Aide L I Ii IV 4 u l.! i , L L Ir: 1 , u �r Clsesmcallons By Pay Range Technical Services Pay r Ran9a Minimum Maximum Claeal0ca0ons 1024 21186 27.373 Senior Environmental Specialist 1018 19.702 24.632 Environmental Specalist II r 1018 19.702 24.532 Source Control Inspector II 1018 19.702 24.532 Senior Laboratory Analyst 1010 16.820 20.959 Laboratory Analyst 1005 14.752 13.369 Source Control Ten nician r r r r r r r r r r r r r Classifications By Pay Range Y OpereBons and Maintenance Pay 1 Range Minimum Maximum Classl8catlons L 2015 21.428 26.684 Lead Elecuical Technician 2015 21 428 26.684 Lead Instrumentation Technician 2014 20.292 25.264 Electrical Technician ll ! 2014 20.292 25.264 Instrumentation Technician 11 Yal 2013 19.603 24.412 Lead Mechanic 2013 19603 24.412 Pump Power Operator 2013 19.603 24.412 Senior Plant Operator 41 2012 18.948 23.592 Lead Collection Facilities Worker 2012 18.948 23.592 Lead Worker I 2D12 18.948 23.592 Machinist 2011 17.811 22.182 Senior Mechanic 2011 17.811 22.182 Welder 2010 17.601 22.029 Equipment Operator 2009 17210 21.428 Builder 20D9 17.210 21.428 Electrical Technician) 2009 17.210 21.428 Instrumentation Technician l {ra1 2008 17.101 21.286 Plant Operator 2007 15.637 19.472 Instrumentation Maintenance Worker I 2007 15.637 19.472 Painter L 2007 15.637 19.472 Senior Maintenance Worker 2006 15222 18.948 Mechanic 2005 14.205 17.691 Collection Facilities Worker 11 2005 14.205 17.691 Maintenance Worker 2003 13.539 18.061 Groundskeeper I 2002 13.364 18.631 Control Center Clark L 2001 10.880 13.637 Collection Facilities Worker 1 200D 10.370 12.916 Helper 16il lea 1 � V L J L L L a. e. Classifications By Pay Range Professional Pay � Range Minimum Maximum Glasslfications Ell 27.514 38.925 Engineer E9 24969 35.348 Principal Administrative Analyst u E9 24.969 35,348 Principal Engineenng Associate E9 24.969 75.348 Project Specialist E9 24.969 36.348 Regulatory Specialist E9 24.969 35,346 Scientist r E8 23.746 33.600 Associate Engineer III E8 23.746 33600 Principal Environmental Specialist E7 22.644 32.042 Programmer Analyst 's E7 22.6d 32.042 Computer Hardware Specialist E7 22.644 32.042 Telecommuniwlions Specialist E6 21,548 30.479 Senior Human Resources Analyst E6 21,548 30.479 Principal Laboratory 8 Research Analyst . .. E6 21.548 30.479 Savior Administrative Assistant E5 20,533 29.042 Associate Engineer ll "d E5 20,533 29.042 Senior Accountant E5 20.533 29.042 Senior Financial Analyst E4 19.558 27,698 Safety Repoesentative r E4 19.668 27.698 Programmer _ E3 18.606 26.348 Associate Engineer I E2 17.752 25096 Human Resources Analyst .e El 16.864 23.931 Accountant E1 16.864 23.931 Buyer Et 16.864 23.931 Financial Analyst d r ri r m r ew.a� L Classifications By Pay Range ' Ld Supervisory Pay Range Minimum Maximum Classlfigtioro r E14 31.829 45.046 Engineering Supervisor E13 30.358 42.935 Environmental Management Supervisor I E13 30.358 42.935 Senior Engineer 1 E12 28.921 40.915 Compliance Supervisor FMB E12 28.921 40.915 Laboratory Supervisor E12 28.921 40.915 Senior Scientist Ell 27.514 38.925 Senior Operations Supernsor E9 24.969 35.348 Maintenance Supervisor E9 24.959 35.348 Operations Supervisor ! E9 24.989 35.348 Principal Accountant }s� E9 24.969 35.348 Principal Financial Analyst E9 24.969 35.348 Source Control Supervisor E9 24.989 35.348 Supervising Construction Inspector Ell 23.746 33.600 Training Supervisor E7 22.6M 32.042 Foreman E7 22.644 32.042 Maintenance Planner V E7 22.644 32.042 Supervising Buyer E5 20.533 29.042 Supervising Source Control Inspector L u G , i u L L' L L' mla. r Classifications By Pay Range Management � Wrge Mlnlmum Maximum Glaesificationa E75 35.135 49.667 Controller - ' E75 35.135 49.667 Financial Manager E75 36.135 49.667 Plant Automation Manager r E76 30.109 08.222 Construction Manager E76 34.109 48.222 Engineering Manager E76 34.109 48.222 Environmental Compliance 8 Monitoring Manager E16 34.109 48.222 Laboratory Manager E16 34.109 48.222 Source Control Manager E14 31.829 45.046 Chief Scientist r E73 30.358 42.935 Accounting Manager E13 30.358 42.935 Chief Operator E13 30.358 42.936 Safety/Emergency Response Manager E12 28.921 40.915 Maintenance Manager _ - E12 28.921 40.915 Operations Manager E12 28.921 40.916 Contracts B Purchasing Manager r' E70 28.164 37.062 Secretary to the Boards of Directors E10 26.164 37.062 Training Manager E9 24.969 35.348 Human Resources Manager V y r v r r r f1 Classifications By Pay Range 1 Executive Management YYY Pay Range Minimum Maximum Clazsifiwtions I I E27 06.346 66.346 General Manager L E20 43.269 57.692 Assistant General Manager of Operations E19 39.427 59.185 Director of Engineering E19 39.427 59.185 Director of Maintenance&Operations E19 39.427 59.185 Director of General Services Administration E19 39.427 59.185 Director of Technical Services E18 39.427 59.185 Director of Finance E17 34.317 51.490 Director of Human Resources E17 34.317 51.490 Director of Information TecMology I E9 24.959 35.348 Communications Director II� LO IYr'i Llr.l �af L jl Li L U L Classifications By Pay Range "Non-Regulaf'Part Time Rang¢ Mlnlmum Maximum Classiirations 905 9.000 16.000 Intern 903 6.556 11.244 Part Time Assistant 6A m J j ;1 �.J Classifications By Pay Range Confidential Pay flange Minimum Maximum Classlfilations I ' 1027 19.282 24.008 Executive Assistant ll �I 1012 17.64 21.968 Executive Assistant 1 1012 19.W 21.966 Human Resources Assistant li IL IFS L L. I L u u I � G L L County Sanitation Districts Policy Number: C20.00 of Orange County Effective Date: October 22, 1997 Subject: COMPENSATION Supersedes: Approved by: V 1.0 PURPOSE 1.1 The purpose of this policy is to establish and maintain uniform compensation standards for all Districts'employees. r 2.0 ORGANIZATIONAL UNITS AFFECTED r 2.1 This policy applies to all Districts'employees, as specified herein. 3.0 DEFINITIONS `V 4.0 POLICY 4.1 It is the policy of the Districts to apply uniform compensation standards. The Districts'Compensation Program provides for the establishment of a wage and benefit structure through the Meet and Confer process that allows Districts' management to effectively compete in the labor market and to retain present employees through an internally consistent measure of relative job worth and personal merit. 5.0 PROCEDURE 5.1 Exempt Employees y 5.1.1 Exempt employees shall be compensated at a monthly rate within the salary range authorized for the classification in which they are employed. r 5.2 Non-exempt Employees 5.2.1 Non-exempt employees shall be compensated at an hourly rate within the salary range authorized for the classification in which they are employed. r r ri Page 1 r 5.3 New Employees L 5.3.1 New employees in classifications within employee bargaining units other than the Professional, Supervisory, Executive Management and Management Groups who successfully complete their Probationary Period and are recommended for continued employment as regular employees, are eligible for consideration of a salary adjustment of up to one step(5.5%). 5.3.1A This adjustment is effective on the first day of the pay period that t follows the date of completion of the Probationary Period (normally 26 weeks).The salary review date for subsequent 1.1 annual reviews is the first day of the first pay period following 26 weeks of continuous service and satisfactory completion of probatlon. 5.3.1.2 The Salary Review date for subsequent annual reviews is the first day of that pay period following the date when probation was successfully completed. L 5A Reviews 5.4.1 An employee in a group other than Professional. Supervisory and L Executive Management and Management who is not at the top of the salary range for their position is eligible for consideration of an annual salary adjustment of up to one step(5.5%)on their Salary Review date, provided their performance satisfactorily meets expectations. 5.4.1.1 Annual performance reviews shall be completed on a form I provided by the Director of Human Resources. Frr 5.5 Promotions 5.5.1 An employee who eams a promotion is entitled to a promotional increase M of at least 5.5%, or to the base of the new range,which ever is greater, upon the effective date of the promotion. i 5.5.1.1 If an employee has not successfully completed the promotional probationary period on their salary review date, any adjustment resulting from that annual review will be delayed until such fime I as the probationary period is completed. 5.5.1.2 A new salary review date is established for any promotion to a l i classification not in the Professional, Supervisory, Executive Lrl, Management and Management Group. 5.6 E-Range Classifications I 5.6.1 An employee hired into Professional, Supervisory, Executive Management and Management Group positions With'exempC salary ranges shall be offered a salary at or near the minimum of the range unless their level of background, expertise or prior earnings indicates a need for a salary greater than the minimum. IF+ F� Pape 2 ' I :.I r 5.6.1.1 The determination of an appropriate salary should also consider the relationship of the employee's proposed salary to that of other employees in the same classification and to employees supervised, if any. r 5.6.2 Except far"at-will" Executive Management employees, employees in "exempt" range classifications serve a Probationary Period of six months r, and receive a comprehensive performance evaluation at the end of that period unless otherwise provided in an Individual,written employment agreement. 5.6.2.1 An employee who successfully completes probation Is eligible for _ a salary adjustment according to the provisions of the Management Performance Review Program which is in force at the time of the review. - 5.6.3 An annual performance review is completed for all employees in "exempt"range classifications according to the provisions of the Management Performance Review Program. 5.6.3.1 Performance-based salary adjustments for these employees ,r occur on the first day of the first pay period in July. 5.6.3.2 Such adjustments may be prorated based on the date of hire, promotion, or last salary increase in those instances where the individual has not completed probation as of July 1. -- 5.6.4 An employee in"exempt"range classifications who is promoted to a new r "exempt"range classification will normally be offered a salary below the midpoint of the range that is commensurate with their level of training and expertise, prior earnings. r 5.6.4.1 The promoted employee's salary should be in an appropriate relationship to other employees in the same classification and to - employees supervised. r 5.6.4.2 The new salary will normally represent an increase of least 5.5 percent, but not exceed the third quartile of the range for the new classification. r 5.6.4.3 If the employee's probation period has not concluded as of July 1,the performance based salary adjustment is deferred until r, such time as probation is successfully concluded. - - 5.6.4.4 This section does not apply to"at-will" Executive Management employees. r Page 5.7 Y-Rating 5.7.1 If the duties and responsibilities of a position are allocated to a lower paid classification as a result of a classification study, the salary of the of 1 ; the employee in that position shall remain unchanged (Y-rated) 4i according to the following table: Years of Service Term of Y-rate 0-3 One Year 4-5 Two Years 6-10 Three Years I !, 11 -20 Four Years L 21 or More Five Years L 5.7.2 The Y-rate remains in effect unfit the salary range for the new classification equals or exceeds the employee's Y-rated salary, or until the term of the Y-rate expires. Yr+ 5.7.2.1 If the Y-rate expires before the employee's salary falls within the range of the new classification, the employee shall be placed on the step of the new range nearest but not more than the Y-rated salary. 5.7.2.2 Employees become eligible for meat increases and range adjustments when the Y-rate is no longer in effect. L 5.7.2.3 An employee who requests a voluntary reduction is not entitled to a Y-rate. 5.7.2.4 This section does not apply to"at-will" Executive Management employees. Ll 6.0 EXCEPTIONS 6.1 The General Manager is authorized to offer up to three(3)weeks of annual paid L vacation to any prospective Executive Management employee if, in the judgment of the General Manager, such offer is necessary to attract the most qualified candidate. L 6.1.1 The General Manager shall annually report all such appointments to the Board Subcommittee having responsibility for personnel matters. 6.1.2 Salary offers beyond the midpoint of a range require prior approval by the General Manager. L. 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS I L (Attach salary range exhibits when available) IFS M Page 4 County Sanitation Districts of Policy Number: C30.00 Orange County-- � tY Effective Date: October 22, 1997 d Subject: APPRAISAL OF PERFORMANCE Supersedes: Approved by: ,e 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for the appraisal of employee performance. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all current employees regardless of their organizational unit. 3.0 DEFINITIONS 4.0 POLICY 4.1 It is the Districts' policy and the Districts'management philosophy that establishing an effective level of communication that offers consistent and e. continuing feedback on performance expectations and achievements will provide an environment in which our employees can perform to the best of their abilities. A performance appraisal program has been developed to provide a structure that will support the accomplishment of that goal. Important principles of the program include: 4.1.1 The Districts'overall mission is enhanced by establishing a connection e. between that mission and individual employees' responsibilities and objectives. 4.1.2 Recognizing employee strengths and identifying areas that may .o represent opportunities for improvement will affect current performance as well as enhance career potential. r 4.1.3 Every individual has primary responsibility for their own performance and development. 4.1.4 The key role of the supervisor is to support an employee's efforts to �^ maximize their own contribution and potential. w r Page 1 W 5.0 PROCEDURE 5.1 New employees will receive a performance appraisal at the close of their initial , probationary period to determine their suitability for continued employment with the Districts. An evaluation should also occur midway through the probationary period to ensure that performance expectations have been properly communicated and established. This will also offer an opportunity for both the ' 1 employee and the supervisor to more effectively evaluate the desirability of continuing the employment relationship. 5.2 Employees who earn promo0ons should similarly receive a performance L appraisal at the conclusion of the promotional probationary period. 5.3 An annual performance appraisal will be completed with each employee prior to their anniversary date. Professional, Supervisory, Management and Executive Management employees will receive a performance appraisal prior to any salary adjustment or merit bonus. f 4! 6.0 EXCEPTIONS L 7.0 PROVISIONS AND CONDITIONS 7.1 Supervisors and managers will be notified by the Human Resources Department of all evaluations that must be completed at least 45 days in advance of the due date. 8.0 RELATED DOCUMENTS I ' Yr� L I M V � IL.t M PP2 L L County Sanitation Districts of Policy Number: C40.00 Orange County Effective Date: October 22, 1997 Y Subject: EXTRAORDINARY SERVICES Supersedes: COMPENSATION FOR EXEMPT EMPLOYEES IN THE PROFESSIONAL GROUP Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform policies regarding extraordinary services compensation for exempt employees in the Professional Group. 2.0 ORGANIZATIONAL UNITS AFFECTED L 2.1 This policy applies only to employees in the Professional Group. I i ' 3.0 DEFINITIONS i Exempt employees are those employees who are not covered by the minimum wage and overtime provisions of the Fair Labor Standards Act, as amended. Such employees are considered exempt by virtue of their duties in conformance with the Act's definition of executive, administrative and professional responsibilities. m 4.0 POLICY 196 4.1 It is the policy of the Districts to compensate employees in the Professional Group for extraordinary services in accordance with the following procedures. 5.0 PROCEDURE p; 5.1 Employees in the Professional Group are exempt from the overtime provisions of the Fair Labor Standards Act. However, when services are required beyond what is normally expected of a position in this group, employees will be eligible to receive additional compensation for performance of such extraordinary service, upon approval of their Department Head or designee, as set forth in this policy. 5.2 Employees in the Professional Group will be eligible to receive additional r+ compensation at their regular rate of pay for performing extraordinary services of at least eight hours in a pay period. Extraordinary service is required work such - as: work required by a major facilities failure; work necessary to protect public health and safety caused by an emergency declared as such by the General Manager or designee;or work which cannot be reasonably anticipated due to extraordinary circumstances. 0 Page t 1W r County Sanitation Districts of Policy Number: C40.00 Orange County Effective Date: October 22, '1997 Subject: EXTRAORDINARY SERVICES Supersedes: COMPENSATION FOR EXEMPT r EMPLOYEES IN THE PROFESSIONAL GROUP r Approved by: 1.0 PURPOSE r 1.1 The purpose of this policy is to establish uniform policies regarding extraordinary services compensation for exempt employees In the Professional Group. 2.0 ORGANIZATIONAL UNITS AFFECTED r 2.1 This policy applies only to employees in the Professional Group. 3.0 DEFINITIONS Exempt employees are those employees who are not covered by the minimum wage and overtime provisions of the Fair Labor Standards Act, as amended. Such employees are considered exempt by virtue of their duties in conformance with the Act's definition of executive, administrative and professional responsibilities. r 4.0 POLICY _ 4.1 It is the policy of the Districts to compensate employees in the Professional Group for extraordinary services in accordance with the following procedures. r 5.0 PROCEDURE 5.1 Employees in the Professional Group are exempt from the overtime provisions of the Fair Labor Standards Act. However, when services are required beyond what is normally expected of a position in this group, employees will be eligible to receive additional compensation for performance of such extraordinary service, upon approval of their Department Head or designee, as set forth in this policy. 5.2 Employees in the Professional Group will be eligible to receive additional ,. compensation at their regular rate of pay for performing extraordinary services of at least eight hours in a pay period. Extraordinary service is required work such as:work required by a major facilities failure;work necessary to protect public health and safety caused by an emergency declared as such by the General Manager or designee; or work which cannot be reasonably anticipated due to _ extraordinary circumstances. r Page 1 W 5.3 Written authorization to receive compensation for all such extraordinary service .� must be obtained in advance, except in the event such approval is precluded by the nature of the emergency. The authorization must be signed by the Department Head or designee, and set forth the work to be accomplished, the i reason such work is required, the anticipated hours and eligibility for additional 1�+ compensation. All authorized extraordinary service time worked must be I reported on an Emergency Overtime Report as well as the employee's time F+I report. 5.4 Employees may elect to receive compensatory time off in lieu of compensation on an hour-for-hour basis not to exceed a maximum of 50 hours. Accumulated l hours in excess of 50 shall be paid at the employee's regular rate of pay. +� 6.0 EXCEPTIONS 6.1 Except for performing extraordinary services as defined in this policy and in their Memorandum of Understanding, Professional Group employees are not entitled to receive any compensation or compensatory time off for service rendered beyond their normal work schedule. 1 u 7.0 PROVISIONS AND CONDITIONS 7.1 Unless an employee's contract indicates otherwise, the provisions of this policy shall apply only to Professional Group employees. 8.0 RELATED DOCUMENTS 8.1 Fair Labor Standards Act, as amended. I{I !, IM+ Ito F� 1 , IIf � 1W F� Pop L d /mi County Sanitation Districts of Policy Number: C50.00 3 Orange County Effective Date: October 22, 1997 Subject: OVERTIME PAY— NON-EXEMPT Supersedes: -- EMPLOYEES Approved by: 1.0 PURPOSE v - 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the compensation of non-exempt employees for overtime hours worked. 2.0 ORGANIZATIONAL UNITS AFFECTED _ 2.1 Districts'employees represented by one of the following bargaining units: Engineering Unit;Technical Services Unit;Administrative/Clerical Unit; Operations and Maintenance Unit; and, certain confidential positions. 3.0 DEFINITIONS .e Non-Exempt means those employees whose job classifications fall under the provisions of the Fair Labor Standards Act. W Overtime means hours worked in excess of 40 during a workweek. Workweek means a seven-day period starting at 12:01 a.m. Friday and ending at midnight on the following Thursday. 4.0 POLICY 4.1 Non-exempt employees who qualify for overtime compensation for work beyond m their normal schedule shall be paid one-and-a-half times their regular rate of pay. 4.2 When an employee's work schedule requires that they work on an observed .. holiday, the employee may opt to be paid at two-and-one-half times their regular rate of pay for the holiday or to be paid at one-and-one-half times their regular - . rate and receive an amount of Holiday Compensatory Time Off equivalent to the number of hours in the shift. Normally,employees that accumulate in excess of fifty hours of Holiday Compensatory Time Off will be scheduled to take such excess time off or be paid for the excess accumulated Holiday Compensatory Time Off at the convenience of the Districts. For good reason, the Department q, Head may allow Holiday Compensatory Time Off to be accumulated in excess of fifty hours. r w Page 1 v 5.0 PROCEDURE 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS u 8.1 Fair Labor Standards Act u Iu IIMI` 'WI �Ip)F 11M�dd11+ (Ii�1r I��VIr' W Page Y �W County Sanitation Districts of Policy Number: C60.00 Orange County Effective Date: October 22, 1997 Subject: ACTING PAY Supersedes: Approved by: L,tl 1.0 PURPOSE 1.1 The purpose of this policy is to establish a uniform standard of remuneration for 1° employees who are temporarily assigned to perform the duties of a higher level classification. r 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all Districts'employees regardless of their organizational unit. 3.0 DEFINITIONS A Step is an increment on the salary guide. Where not provided on the salary guide,a r step shall be 5.5% of the employee's current salary, calculated to the nearest cent per hour. ,r Acting means performing substantially all of the duties of a vacant budgeted position with a higher maximum rate of pay. Salary Range is the complete set of standard salary Increments adjusted over time, as �+ published in the Districts'salary guide for any given position or job classification. 4.0 POLICY 4.1 It is the policy of the Districts to compensate employees, in accordance with this policy, for performing substantially all of the duties of a vacant budgeted position with a higher maximum rate of pay. 5.0 PROCEDURE 5.1 Employees who are temporarily assigned by Districts' management to perform substantially all of the duties of a higher level classification for a period of at least _ 100 consecutive hours will be eligible for a salary increase, for further continued service in the higher classification. w d Page 1 d 5.2 For service beyond 100 consecutive hours, pay shall be 5.5%higher than the employees current rate of pay, or at the minimum of the pay range for the acting position,whichever is greater. 5.2.1 The higher rate of pay begins with the 101a hour, and continues until the assignment ends. F� 5.2.2 Requests for acting pay require the approval of the employee's Department Head and the Director of Human Resources. 6.0 EXCEPTIONS 1 6.1 The 100-hour eligibility period may be waived at the discretion of the General irk Manager. 7.0 PROVISIONS AND CONDITIONS Jnl 8.0 RELATED DOCUMENTS I� IFv M I� F� I� IM Pape 2 I �r `:-.. County Sanitation Districts of Policy Number: C70.00 Orange County Effective Date: October 22, 1997 Subject: CALL-BACK PAY Supersedes: Approved by: r r 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for r call-back pay. .. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 Call-back pay is available to all employees in every organizational unit except for "exempt"range employees. w 3.0 DEFINITIONS Call-back pay is compensation for employees who have been called back to work by the Districts following a normal work shift in accordance with the procedure outlined in this a, policy. ti 4.0 POLICY 4.1 It is the policy of the Districts to compensate employees for call-back pay in accordance with the following procedure. 6.0 PROCEDURE 5.1 When an employee is called back to work by the Districts'without prior notice, and the employee has completed his or her normal work shift for that day and left .r the work site, or when prior notice is given by the Districts, but the work begins on the same day at least three hours after completion of an employee's regular shift, the employee shall receive a minimum of three hours of call-back pay. The three hours minimum,whether or not actually worked,shall be paid at the rate of s' one and one half times the employee's regular hourly rate. If the actual work time exceeds three hours, the employee will be compensated for that time as well, except that no employee may work for or be compensated for more than 16 s hours in a 24-hour period. Employees who are called back a second time within a normal shift period are considered to be working for the duration of that shift. r I�l 6.0 EXCEPTIONS 6.1 This policy does not apply to"exempt" range employees. 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS j FY `WI I`Y�I W✓ �dNI 'WI r County Sanitation Districts of Policy Number: C80.00 Orange County Effective Date: October 22, 1997 Subject: STANDBY PAY Supersedes: Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the compensation of Districts'employees who perform standby duties. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 All non-exempt employees. ,r 3.0 DEFINITIONS Standby is time during which an employee is not required to be at the work location or at the employee's residence but is required to be available for immediate return to work. Call-back pay is when an employee is called back to work by the Districts without prior notice,and the employee has completed his or her normal work shift and left the plant, or when prior notice is given but the work begins on the same day at least three hours after completion of the regular shift, the employee shall receive a minimum of three hours of call back pay. r -- 4.0 POLICY 4.1 An employee covered by a Memorandum of Understanding provision for standby _. pay who is placed on standby shall be compensated at the rate of one hundred dollars per week, and will also receive call-back pay when they are actually .. called to work. 5.0 PROCEDURE 5.1 Standby assignments shall first be made on a voluntary basis. .. 5.2 A volunteer standby list shall be established by classification and job location. 5.3 Standby assignments shall be made from the list of employees who are competent and experienced, in alphabetical order, on a rotating basis. m Page 1 r 5.4 In the event that no one volunteers,the Districts shall, on a rotational basis, assign standby by job classification and work location from employees who are competent and experienced. 6.0 EXCEPTIONS F� 6.1 This policy does not apply to'exempt' range employees in the affected organizational unit L 7.0 PROVISIONS AND CONDITIONS w 7.1 A standby list will be developed by the Operations and Maintenance Department weekly, and it shall be posted at both the Plant No. 1 Control Center and at the Plant No. 2 Operations Center. 8.0 RELATED DOCUMENTS I� IL IF+I M ii LO L L L' Ppez I ' L f"7 County Sanitation Districts of Policy Number: C90.00 Orange County Effective Date: October 22, 1997 " Subject: MEAL AND REST PERIODS Supersedes: Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for providing employees with time off for meals and rest periods. 2.0 ORGANIZATIONAL UNITS AFFECTED r 2.1 This policy applies to all current employees regardless of their organizational unit. 3.0 DEFINITIONS d 4.0 POLICY 4.1 It is the Districts'policy to provide employees with time off for meal periods and en rest periods in accordance with the procedures of this policy. 5.0 PROCEDURE 5.1 Uncompensated meal breaks are scheduled during every workday of at least five hours, and may be either 30 or 60 minutes at the discretion of each division manager. ti 5.2 Two rest periods of 10 minutes each are granted to employees during a 9-hour shift. Three rest periods of 10 minutes each are granted for a shift of more than 10 hours. Meal and rest periods are intended to provide employees with time for _ relaxation from their work during their workday, and may not be avoided or accrued for the purpose of obtaining additional time off or shortening their regular workday. 6.0 EXCEPTIONS 6.1 Treatment plant operators are compensated at they regular rate of pay during their meal period. r 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS 4 EDCounty Sanitation Districts of Policy Number: C100.00 Orange County Effective Date: October 22, 1997 Subject: UNSCHEDULED OVERTIME MEALS Supersedes: Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for t+ providing employees with money for meals when they are required to serve unscheduled overtime. ,., 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all current employees regardless of their organizational unit. 3.0 DEFINITIONS tr' 4.0 POLICY 4.1 It is the Districts' policy to provide employees with money for meals or food service when they are required to serve unscheduled overtime in accordance with the procedures in this policy. r+ 5.0 PROCEDURE 5.1 When employees are required to work overtime due to an emergency, and .� actually works at least five hours, or due to an unanticipated extension of their regular workday that includes a regular meal period,the employee is entitled to reimbursement for the actual cost of a meal, not to exceed$5.00 for breakfast, $7.00 for lunch or$15.00 for dinner in addition to any compensation for time worked. Receipts must be submitted to the Accounting Division for expense reimbursement. In lieu of cash reimbursement,the Districts may provide actual food service to the employees. 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS 1�1 b County Sanitation Districts of Policy Number: C110.00 1 Orange County Effective Date: October 22, 1997 `0 Subject: TRAVEL AND BUSINESS EXPENSES Supersedes: Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for w reimbursing employees for travel and business expenses. 2.0 ORGANIZATIONAL UNITS AFFECTED 4 2.1 This policy applies to all current employees regardless of their organizational unit. 3.0 DEFINITIONS Per Diem is money paid to an employee per day while on travel for the Districts for meals,gratuities and incidentals. 4.0 POLICY 4.1 It is the Districts'policy to reimburse employees for travel and business expenses in accordance with the procedures of this policy. 6.0 PROCEDURE w 5.1 The Districts will reimburse employees for reasonable travel and other expenses incurred in the course of representing the Districts on official business provided that approval is obtained in advance. All reimbursement claims for such expenses must be submitted on an Employees'Travel and Meeting Expense Report form along with appropriate receipts,and must meet conditions and requirements established by the Finance Department, and the provisions and conditions in this policy. ti 6.0 EXCEPTIONS .. 7.0 PROVISIONS AND CONDITIONS 7.1 If the reason for travel is to appear on a panel or to orate a presentation on behalf of the Districts, prior written approval to do so must have been issued by the General Manager. Failure to do so may preclude attendance. 7.2 Travel requests are to be submitted as far in advance as possible to take advantage of discounted or reduced fares, etc. Page 1 r 7.3 If Saturday night stay-over reduced/air-fare savings exceed the lodging and per diem expenses for the added travel days, the Districts may require employees to travel accordingly. 7.4 Employees are to exercise every effort to minimize travel and meeting I 1 expenditures. When alternatives are available, the employee will utilize the least �•I expensive alternative. 7.5 Automobile mileage reimbursement is given if an employee is required to use a of personal vehicle for travel within the Districts'general geographical area,which includes Orange, Los Angeles, Ventura, San Bernardino, Riverside, San Diego and Kern Counties. Mileage is reimbursed at$.315 cents per mile. This figure is adjusted periodically based on IRS-approved mileage allowances. 7.6 The Districts shall reimburse employees for one telephone call to home per day at a rate not to exceed$4.25 per day. Calls to the Districts shall be made by Districts-provided credit card or collect. 7.7 Full per them allowance shall only apply to overnight travel. If a meeting includes a portion of a day, the per diem will be prorated based on the following: 7.7.1 $40.00 per day (Breakfast: $6.00; Lunch: $10.00; Dinner: $18.00). 7.8 An employee shall not be eligible for per diem on same-day travel for meetings within Orange County. 7.9 The Districts do not pay for alcoholic beverages. 7.10 If a meeting includes a mandatory meal that is greater than the meal allowances listed in Section 7.7, per diem will be adjusted by the difference between the allowances in Section 7.7 and the required meal charge(generally paid as part of registration fees). 7.11 If a meal is included in the registration fee paid by the Districts, an employee tl+ shall not be entitled to per diem for that meal. 7.12 An employee shall not be eligible for per diem for meals provided by air or other ,4 common carriers. 7.13 Air fares are for coach only. Arrangements are to be made only through the Districts'designated travel agency. The agency shall determine the least costly I+l air fare for the trip. 7.14 The Districts shall pay local transportation costs from the employee's residence to the departure airport. If the employee uses their personal vehicle, then mileage will be paid at the current IRS-approved rate. Alternate travel to a departing airport shall be by bus or taxi only. Vans are not allowed unless prior approval is obtained. 7.15 The Districts shall pay travel expenses by bus, taxi or van from the destination airport to the meeting site. ,W 7.16 Travel while at the local destination shall be by taxi, as needed. A rental car may be allowed (compact, mid or full-size), the least costly to be determined by the 4d designated travel agency, if prior approval is obtained. 'IL; Paar2 a s 7.17 Parking at the departure airport shall be in a reduced-fee lot only. Parking shall be paid for the actual cost at other local area meetings. 7.18 Meeting registration is generally prepaid by the Districts and will be paid based on prior approval. If an employee is attending a meeting as a member of a professional organization related to their job responsibilities, the Districts shall pay the entire cost of registration. If not, the employee shall pay the difference between member and non-member registration fee. 7.19 Lodging shall be in a hotel, motel or lodge. Single-room rates shall apply for authorized overnight travel. Meals or other reimbursable charges on the hotel bill will be applied against the per diem allowance. 7.20 Expenses not allowed as defined in this policy are not reimbursable without prior written approval. Such expenses include but are not limited to entertainment, recreation and personal items. 8.0 RELATED DOCUMENTS 8.1 Employee's Travel and Meeting Expense Report 8.2 CSDOC Administrative Standards and Procedures Guidelines, Section III,Travel and Training w Page 3 r County Sanitation Districts of Policy Number: C120.00 Orange County Effective Date: October 22, 1997 r Subject: PART-TIME EMPLOYEE Supersedes: STATUS AND BENEFITS ` Approved by: ., 1.0 PURPOSE 1.1. The purpose of this policy is to establish uniform guidelines for use in the .. administration of the program that provides for employees working in a part-time status and the associated benefits program. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1. All Districts'employees working in a part-time status. ^+ 3.0 DEFINITIONS 4.0 POLICY We 4.1. Part-time employees regularly work less than 80 hours in a biweekly pay period for an indefinite period of time. Notwithstanding any other provision herein, the r General Manager is authorized to confer the benefits set forth under the Districts' policies and procedures regarding Leaves-of-Absence with or without Pay (vacations, sick leave, personal leave, holidays, FMLA and CFRA)insurance and severance pay, on a prorated basis as follows: a HOURS OF WORK PER WEEK PERCENT BENEFIT/SUBSIDY 0—under 19 None 20—under 29 50 percent r 30—39 75 percent 4.2. The benefits shall be set forth in a written agreement between the employee and the General Manager on a case-by-case basis. 6.0 PROCEDURE r 6.0 EXCEPTIONS r 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS r 77-k County Sanitation Districts of Policy Number: C130.00 Orange County Effective Date: October .d Subject: WAGE GARNISHMENTS Supersedes: Approved by: 1.0 PURPOSE m 1.1 The purpose of this policy is to establish uniform guidelines and procedures for wage gamishments and attachments. r, 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all current employees regardless of their organizational _ unit. 3.0 DEFINITIONS 4.0 POLICY 4.1 It is the Districts' policy to comply with all court orders requiring that an employee's wages be garnished or attached in accordance with the procedures of this policy. 5.0 PROCEDURE 5.1 Districts'management realizes that during the course of employment certain circumstances may cause an individual to fall behind in meeting financial obligations, which may result in that employee's wages being attached. When this occurs, the Districts are required by court order to withhold and remit a portion of the employee's disposable earnings(as prescribed by law) to the court + or Internal Revenue Service for the satisfaction of the debt. This places an extra expense and burden on the Districts. 5.2 If a garnishment,wage attachment or IRS levy is received by the Districts,the employee may be encouraged to seek a release in writing from the creditor and to seek the advice of a financial counselor through the Employee Assistance Program. m 6.0 EXCEPTIONS .. 7.0 PROVISIONS AND CONDITIONS 7.1 No disciplinary action will be taken as a result of an attachment from a single m creditor, even though no release is received and the Districts are required to make payroll deductions. Gamishments on three or more separate indebtedness -- within a 12-month period indicates that the employee has disregarded their obligation to pay debts in a timely manner and has shifted that responsibility to the Districts. This creates an unacceptable situation, and can be the basis for disciplinary action. m 8.0 RELATED DOCUMENTS County Sanitation Districts Policy Number: C140.00 of Orange County Effective Date: October 22, 1997 1tl Subject: SEVERANCE PAY Supersedes: Approved by: y 1.0 PURPOSE i° 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the administration of the Districts' severance pay plan. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 All Districts' employees. 3.0 DEFINITIONS 4.0 POLICY 4.1 Employees are required to give a minimum of two weeks written notification ti when resigning from employment with the Districts. 4.2 When a full-time regular employee is separated from employment by action of the Districts,except for disciplinary cause, the employee will be notified in writing �W through a Notice of Intent to Separate two weeks prior to the effective separation _ date. The notification period for employees on unpaid leave will be reduced by the number of calendar days of such leave. In the event such notification is not w given, the employee shall be entitled to severance pay in accordance with the formula set forth below: 4.1.1 Full-time, non-probationary, regular employees shall be entitled to six hours pay for each full calendar month of continuous employment not to exceed eighty hours pay, or as may be determined by the General Manager. `y 4.1.2 Employees in temporary or part-time classifications, initial probationary employees, and employees who are dismissed for cause, are not eligible for severance pay under any circumstances. .. 5.0 PROCEDURE 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS ® 7.1 Employees who are dismissed for cause will not receive a Notice of Intent to Separate under the provisions of this policy. 6.0 RELATED DOCUMENTS a Page 1 County Sanitation Districts of Policy Number: C150.00 € Orange County ' Effective Data: October 22, 1997 Subject: DEFERRED COMPENSATION Supersedes: Approved by: H ' 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for Deferred Compensation. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 Deferred Compensation is available to all employees in accordance with the provisions of this policy, Internal Revenue Service(IRS)regulations, and Distncts'Board Resolution Nos. 95-80 and 95-81 and as each may be amended from time to fine. 3.0 DEFINITIONS Deferred Compensation is that portion of an employee's wages that has been deferred from paying income tax in the year in which it is earned and put into a Deferred Compensation investment account. 4.0 POLICY r 4.1 The Districts' Deferred Compensation Plan allows full-fine employees to defer income _ tax liability on a portion of their wages until such time as those funds are withdrawn from the fund because of death,disability, retirement, hardship or termination of employment r, with the Districts in accordance with the following procedures, provisions, conditions, and Districts' Boards Resolution 95-80 and 95-81 as amended from time to time. 5.0 PROCEDURE - 5.1 Employees may participate in the Districts'Deferred Compensation Plan, approved separately by the Boards of Directors, and amended from time to time, subject to all requirements for participation established by the Districts'. 6.0 EXCEPTIONS ..n 7.0 PROVISIONS AND CONDITIONS 7.1 The provisions of the Plan differ according to job classification, and any Districts' contributions towards the employee's account are considered as part of the employee's total compensation. The minimum deposit per pay period is$25,and the total annual maximum deposit is$7,500 per year, or an amount in accordance with Internal Revenue Service regulations. The following table shows the Districts'contribution to an employee's deferred compensation account, in both matching and non-matching funds, as these relate to employee categories: wu Page I r, Districts' Contribution Employee Category Matching Non-matching Non-Exempt -Not Applicable- -Not Applicable- Professional 1.0% 2.0% Supervisors and Division Managers 2.0% 2.0% Department Head 3.0% 3.0% Gen. Mgr. and Asst. Gen. Mgr. -0- $7.500 The minimum deposit per pay period is$25, and the total annual maximum deposit is$7,500 or 25 percent of an employee's gross salary, whichever is less, in accordance with IRS regulations and the Districts'Boards Joint Resolution No. 95-81, 8.0 RELATED DOCUMENTS ij 8.1 United States Government Internal Revenue Code. ~ 8.2 Districts'Boards Joint Resolution No. 95-81 I iJ bl l � IM WI L L i.: L l� Pape 2 L RESOLUTION NO. 95-80 APPROVING AMENDMENT TO DEFERRED COMPENSATION PLAN FOR OFFICERS AND EMPLOYEES ." A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13, ,y AND 14 OF ORANGE COUNTY, CALIFORNIA, APPROVING FIRST AMENDMENT TO DEFERRED COMPENSATION PLAN FOR THE OFFICERS AND EMPLOYEES OF THE DISTRICTS WHEREAS, by Resolution No. 94-39, adopted by the Boards of Directors on April 13, 1994, the Districts approved and adopted the County Sanitation Districts of Orange County, California Deferred Compensation Plan as Amended 1994 (hereinafter referred to as the "Plan"); and, w WHEREAS, the Boards of Directors desire to amend the Plan to permit greater flexibility in plan distribution elections, to clarify certain provisions of the Plan, and to comply with certain recent Internal Revenue Service interpretations. .d NOW, THEREFORE, the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13, and 14 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section That the County Sanitation Districts of Orange County, California Deferred Compensation Plan as Amended 1994 is hereby amended as set forth in Exhibit "A," attached hereto and incorporated herein by reference as though set forth herein at length, and as so amended shall remain in effect until further amended or terminated by Resolution of the Boards of Directors. w PASSED AND ADOPTED at a regular meeting held J u l y 26 , 1995. zoaa 19 4� I FIRST AMENDMENT TO COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, J, CALIFORNIA DEFERRED COMPENSATION PLAN AS AMENDED 1994 41 WHEREAS, by Resolution No. 94-39, adopted by the Boards of Directors on April 13, 1994, the Districts approved and adopted a revised deferred compensation plan, i.e., the County Sanitation Districts of Orange County, California Defe red k Compensation Plan as Amended 1994 (the "Plan"); WHEREAS, the Boards of Directors desire to amend the Plan to permit greater flexibility in plan distribution elections and to clarify certain provisions of the Plan, THEREFORE, pursuant to Resolution No. 95-80, adopted by the Boards of L Directors on July 26 1995 the County Sanitation Districts of Orange County, California do hereby amend the Plan as follows: Li 1, Section 3.16 of the Plan is hereby deleted in its entirety and the following I ,� language is hereby inserted in its place and stead: U '"Required Beginning Date' shall mean the latest date that distributions are permitted to commence under Section 10.3." 2. Section 10.1 of the Plan is hereby deleted in its entirety and the following language is hereby inserted in its place and stead: 110.1 Termination of Employment by Retirement. The Participant is eligible to j receive distributions of benefits, with respect to retirement, after the L Participant has met the requirements for Normal Retirement and has retired from service with the Employer. The Participant may submit to the Employer an application for distribution of benefits under the Plan as early L as the date he notifies the Employer of his intended retirement and as late as thirty (30) days following the actual date of termination of employment due to retirement. Pursuant to such application, the Participant shall elect one of the benefits payment options described below. Such election shall become irrevocable upon the lapse of the thirtieth (30th) day following 1 termination of employment with the Employer due to retirement. LI Following the Participant's termination of employment due to retirement and the receipt of such application, the Employer shall pay to the Participant one of the following benefits (expressed in terms of both payment option and commencement date) as elected by the Participant: V PAYMENT OPTION - (a) Consecutive equal monthly payments over a period of 36 ` 1 L.� EXHIBIT "A" months to 180 months, as determined by the Participant; provided, however, that any such period may not extend beyond the life expectancy of the Participant or the joint life and last survivor expectancy of the Participant and the Participant's Category A Beneficiary. (This payment option may be satisfied through annuity distributions.) r (b) Consecutive equal monthly payments for the life of the Participant or for the lives of the Participant and his Category A Beneficiary. (This payment option may be satisfied through annuity distributions.) G (c) A single payment equal to the balance of the Participant's Investment Account. (d) A single lump-sum payment in an amount to be determined by the Participant, with the remainder of the Participant's Investment Account to be paid under either payment option (a) or payment option (b) above. COMMENCEMENT DATE OPTION - (a) The first day of the third calendar month following the month in which termination of employment occurs, or (b) The first day of a later month as designated by the Participant. In the case of payment option (d) above, the lump sum must be m paid on the same date that the first payment over time is paid. DELAYED PAYMENT ELECTION OPTION - - The irrevocable election which must be submitted to the Employer no later than thirty (30) days following termination of employment r with the Employer due to retirement may specify the elected commencement date option only, deferring the election as to the particular payment option. In such case, the Participant must later submit an election as to the payment option. Such later election must be submitted no later than thirty (30) days before the previously elected commencement dale and shall become irrevocable on the date thirty (30) days before such previously elected commencement date. Should the Participant fail to timely submit a separate payment option election hereunder, the z000000�s 2 �aa+t i Employer shall pay the sum in the Participant's Investment Account to the Participant according to payment option (c) above, on the previously elected commencement date. The foregoing options are limited by, and these payments shall be made subject to, the provisions of Sections 10.3, 10.5, 10.6 and 10.7 hereof. The total amount of any benefits paid pursuant to payment options (a) through (d) above shall not exceed the sum of the amounts deferred by the Participant, as adjusted for any eamings or losses thereon. Should the Participant fail to elect one of the benefits hereunder by way of an application for retirement benefits filed with the Employer within thirty w (30) days after retirement, the Employer shall pay the sum in the Participant's Investment Account according to the "Benefit A" election j previously made pursuant to either the Participation Agreement or a i modification thereof. However, if there is no such previous election, then the Employer shall pay the sum in the Participant's Investment Account according to payment option (c) above on the Required Beginning Date." 3. Subsection 10.6.2 of the Plan is hereby deleted in its entirety and the following language is hereby inserted in its place and stead: "10.6.2 When Participant Dies either before the Required Beginning Date or before Distributions Have Begun. If a Participant dies either before the Required Beginning Date or before distribution of his Investment Account has begun, and, if any portion of the Investment Account is payable to (or for the benefit of) a Category A or B Beneficiary, then the Employer shall pay such portion as follows - L: CATEGORY A BENEFICIARIES (1) if the Category A Beneficiary is other than the surviving spouse, the portion of the Investment Account S payable to such beneficiary shall be distributed according to L one of the following options: (a) Consecutive equal monthly payments over a L period of 36 months to 60 months (but not exceeding the life expectancy of the Category A Beneficiary); (b) A single lump-sum payment; or u. m�19 3 I 1a 1 IW L� (c) A single lump-sum payment in an amount to be determined by the Participant, with the remainder of the Participant's Investment Account to be paid under payment option (a). Such distributions shall begin on the date designated by either the Participant or, if permitted by the Participant, the Category A Beneficiary, but in no event later than December 31 of the calendar year immediately following the calendar year in which the Participant dies. If payment is made under payment option (c) above, the lump sum must be paid on the same date that the first payment over time is paid. (2) if the Category A Beneficiary is the surviving spouse of the Particioant, the portion of the Investment Account payable to the surviving spouse shall be distributed according to one of the following options: (a) Consecutive equal monthly payments over a period not to extend beyond the life expectancy a of the surviving spouse; (b) A single lump-sum payment; or (c) A single lump-sum payment in an amount to be determined by the Participant, with the remainder of the Participant's Investment Account to be paid under payment option (a). Such distributions shall begin on the date designated by either the Participant or, if permitted by the Participant, the surviving spouse, but in no event later than the later of (i) December 31 of the calendar year immediately following the calendar year in which the Participant dies, and (ii) December 31 of the calendar year in which the Participant would have attained age 70%. Notwithstanding the foregoing, however, if as of the date of the Participant's death, both the surviving spouse and another are Category A Beneficiaries, then distributions shall begin on or before December 31 of the Calendar year immediately following the calendar year in which the Participant dies. If payment is made under payment option (c) above, the 2000.UD019 4 10 1 1 lump sum must be paid on the same date that the first payment over time is paid. CATEGORY B BENEFICIARIES (3) if the beneficiary is a Category B Beneficiary, which is a I validly existing legal entity (such as a charitable foundation or the estate of the Participant), the portion of the Investment Account payable to such beneficiary shall be distributed as a lump sum on the first day of the third calendar month I.I following the month in which the death of the Participant occurs. ; All elections (as to both payment option and commencement date) I� to be made under this Subsection 10.6.2(1)(2) shall be made by the Participant pursuant to either the "Benefit C" provisions of the Participation Agreement or a later written election delivered to the Employer before the death of the Participant. Notwithstanding the foregoing, however, the Participant, in the Participation Agreement or such later written election, may specify that, following the death of the Participant, the Category A Beneficiary may elect, subject to the foregoing limitations, the form of payments and the ~ commencement date of distributions. Any such beneficiary election, however, must be in the form of an irrevocable written election filed with the Employer no later than ninety (90) days following the date of death of the Participant. In the absence of any such timely election, the portion of the Investment Account payable to such Category A Beneficiary shall be distributed to him in a lump sum on the first day of the fifth calendar month following the month in which the death of the Participant occurs. V If a Category A Beneficiary dies within six months of the date of the Participant's death and before the entire portion of the Investment Account allocated to him has been paid pursuant to this Subsection 10.6.2, then the remainder of such portion shall be paid to the contingent beneficiary, if any, designated by the Participant in either LI the Participation Agreement or a later written election delivered to the Employer before the Participant's death. If there is no such contingent beneficiary, or if the Category A Beneficiary dies more �+ than six months after the date of the Participant's death and before the entire portion of the Investment Account allocated to him has I been paid pursuant to this Subsection 10.6.2, then the remainder of L such portion shall be paid to the estate of the deceased Category A Beneficiary. Any payment under this paragraph shall be made in a lean i L r lump sum on the first day of the third calendar month following the �- month in which the death of the Category A Beneficiary occurs. The Participant may designate a trust as his beneficiary under the Plan. However, in that case, any beneficiary of the trust, who is eligible to receive trust distributions on account of payments from the Plan, shall be deemed to be a Category A Beneficiary under the Plan. (For example, if the Participant designates as his beneficiary a trust of which his surviving spouse is the life beneficiary, and elects lifetime payments under option (2)(a) above, then for the purpose of this Subsection 10.6.2, the surviving spouse shall be deemed to be the Category A Beneficiary, and the terms of this subsection shall be applied by basing distributions on the life expectancy of the surviving spouse.) Notwithstanding the foregoing, however, a trust may only be designated as a beneficiary (and the beneficiary of the trust will only be deemed to be a Category A Beneficiary) if, as of the later of the date that the Participant submits to the Employer the election in which the trust is named as a beneficiary or the Required Beginning Date, and as of all subsequent periods during which the trust is named as a beneficiary of the Plan, all of the following conditions are met: (1) the trust is a valid trust under state law, (2) the trust is irrevocable, (3) the beneficiaries of the trust can be identified from the trust instrument, and (4) a copy of the trust instrument has been a provided to the Employer." 4. Section 12 of the Plan is hereby deleted in its entirety and the following language is hereby inserted in its place and stead: "SECTION 12: Assignments and Transfers. 12.1. Consistent with Section 8 above, no one, including the Participant, his beneficiary or designee, or any other person, shall have any right to commute, sell, assign, transfer, or otherwise convey the right to receive any payments hereunder, which payments and right thereto are expressly declared to be non-assignable and non-transferable. The Employer shall have no liability to either the Participant or a purported assignee or transferee, on account of any attempted assignment or transfer. In addition, except to the extent otherwise provided by law, no interest of the Participant in the Plan shall be subject to attachment, garnishment or execution, or be transferrable by operation of law, whether due to bankruptcy, insolvency, liquidation for the benefit of creditors, or any other cause. 400D4Dp01e 6 149311 r r U 12.2 Notwithstanding the foregoing, however, the amounts deferred by a former u Participant may be transferred to another Internal Revenue Code section 457 eligible deferred compensation plan of which the former Participant I has become a participant, if the following conditions are met: (1) the plan to which the former Participant wishes to transfer amounts deferred is located within the State of California; (2) the plan receiving such amounts provides for the acceptance I of such amounts; {� (3) the employer accepting the transfer funds gives written notice of its agreement to accept such transfer and assumes liability therefor; and (4) the Participant provides a written release to the Employer L releasing the Employer from any claim or liability under the Plan after the date such transfer of funds occurs. If a Participant separates from service in order to accept employment with another entity which permits the Participant to participate in a section 457 eligible deferred compensation plan, and if the four conditions enumerated above are met, payout of benefits will not commence upon separation from service, notwithstanding any other provision of the Plan, and amounts previously deferred will automatically be transferred to that other entity's section 457 eligible deferred compensation plan, to be credited to the Participant's account. �J 12.3 A Participant, who was formerly employed by another public agency located within the State of California, may transfer, to the Plan, funds from y J an Internal Revenue Code section 457 eligible deferred compensation plan maintained by that former employer, if that eligible deferred I I compensation plan permits transfers to other section 457 eligible deferred Lr compensation plans and if the Participant complies with all applicable terms and conditions of the transferring plan in effectuating the transfer." y I 5. The Plan shall continue in full force and effect except as expressly amended LI herein. S� L 1a 11 RESOLUTION NO. 95-81 APPROVING AMENDED DEFERRED COMPENSATION PROGRAM FOR EXECUTIVE MANAGEMENT GROUP EMPLOYEES AND MANAGEMENT, PROFESSIONAL AND SUPERVISORY EMPLOYEES A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA, APPROVING REVISIONS TO THE DEFERRED COMPENSATION PROGRAM FOR THE EXECUTIVE MANAGEMENT GROUP EMPLOYEES (GENERAL MANAGER, ASSISTANT GENERAL MANAGERS AND DEPARTMENT HEADS) AND MANAGEMENT, PROFESSIONAL AND SUPERVISORY EMPLOYEES OF THE DISTRICTS, AND REPEALING RESOLUTIONS NOS. 86-29 AND 87-113 WHEREAS, in conjunction with the Districts' Deferred Compensation Plan, the Districts, by Resolution No. 86-29 and Resolution No. 87-113, adopted by the Boards of a Directors on February 13, 1986 and August 8, 1987, respectively, have previously approved specified Districts' contributions to the individual deferred compensation accounts of the General Manager, Assistant General Managers and Department Heads (collectively described as the "Executive Management Group"), and certain Management, Professional and Supervisory employees of the Districts. NOW, THEREFORE, the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, DO HEREBY DETERMINE, RESOLVE AND ORDER: Section 1: Contributions. A. General Manager and Assistant General Manaaers. That the Districts hereby approve a contribution of Districts' funds in the annual sum equal to L $7,500.00 to the respective individual deferred compensation accounts of each of the U General Manager and the Assistant General Managers (the "Districts Non-Matching L Funds Contribution for General/Assistant General Managers"). B. Department Heads. That the Districts hereby approve a L contribution of Districts' funds to the respective individual deferred compensation L accounts of the Department Heads in an annual sum equal to a maximum of three (3%) I ' percent of the gross annual salary of each of the respective Department Heads (the u "Districts Matching Funds Contribution for Department Heads"), provided that each such U employee voluntarily withholds from his/her salary and contributes an equal sum to his/her individual deferred compensation account. That the Districts hereby approve an additional contribution (the "Districts Non-Matching Funds Contribution for Department Heads") to the respective individual deferred compensation accounts of the Department Heads, in an annual sum LJ equal to three (3%) percent of the gross annual salary of each of the respective L Department Heads, exclusive of the Districts Matching Funds Contribution for Department Heads, as hereinabove described, without the requirement of any matching L contribution by the individual employees. J That in the event the total sum contributed to the individual deferred L compensation accounts of the Department Heads, comprised of the three (3%) percent Districts Non-Matching Funds Contributions for Department Heads, the three (3%) L percent Districts Matching Funds Contributions for Department Heads, and the three I (3%) percent matching funds contributions from the employee, exceeds the maximum L L 7000"18 15760 1 Z IL' Y permissible dollar amount of deferred compensation, as prescribed by the Internal Revenue Code or U.S. Treasury Department Regulations, the Districts shall continue to provide three (3%) percent Districts Non-Matching Funds Contributions for Department Heads and three (3%) percent Districts Matching Funds Contributions for Department Heads to the extent that such total Districts' contributions do not exceed the maximum allowed by law, and the individual employee shall only be required to contribute such matching funds contributions as will provide a total of all contributions that will equal the maximum allowed by law. .. C. Management. Professional and Supervisory Employees. That the Districts hereby approve a contribution of Districts' funds in an annual sum equal to the maximum of one (1%) percent of the gross annual salary of the respective Management, Professional and Supervisory employees (collectively the "Districts Matching Funds Contribution(s) for Management, Professional and Supervisory Employees"), to the respective individual deferred compensation accounts of such employees, provided each such employee voluntarily withholds from his/her salary and contributes an equal sum to his/her individual deferred compensation account. That the Districts hereby approve an additional contribution (the .. "Districts Non-Matching Funds Contribution for Management, Professional and Supervisory Employees") to the respective individual deferred compensation accounts of the Management, Professional and Supervisory employees, in an annual sum equal to two (2%) percent of the gross annual salary of each of the respective employees described herein, exclusive of the Districts Matching Funds Contribution for isiw i J Management, Professional and Supervisory Employees' amount hereinabove described, without the requirement of any matching contribution by the individual �J employees. D. Vestinc. That upon completion of three (3) years of employment {r with the Districts and three (3) years of participation in the Deferred Compensation Plan, I I all Districts Matching Funds Contributions then on deposit in the individual deferred LII compensation accounts of the Department Heads, and Management, Professional and V Supervisory employees, and all Districts Non-Matching Funds Contributions then on deposit in the individual deferred compensation accounts of the General Manager, Assistant General Managers, Department Heads, and Management, Professional and L Supervisory employees shall be deemed vested, and thereafter, all Districts Matching u Funds and Non-Matching Funds Contributions deposited into the individual employee's deferred compensation account shall be deemed vested upon deposit. Notwithstanding the preceding sentence, however, upon the death, or upon the Normal or Late J Retirement (as those terms are defined in the Deferred Compensation Plan) of the , employee, irrespective of the length of his/her employment with the Districts, and of his/her participation in the Deferred Compensation Plan, all Districts Matching Funds LJ and Non-Matching Funds Contributions then on deposit in the individual employee's I deferred compensation account shall be deemed vested. Once Districts Matching ILfII Funds and Non-Matching Funds Contributions have vested as described in this U Subsection, they may thereafter be withdrawn to the extent otherwise permitted under I the Deferred Compensation Plan. IU' U ISM-1 isao_r 4 L� Section 2: This program shall be for the benefit of the employees comprising the Executive Management Group (General Manager, Assistant General Managers and Department Heads) and Management, Professional and Supervisory employees. The employment classifications of those employees are set forth on Attachment "1", which is incorporated herein by reference, and shall be terminated only by action of the Boards of Directors. In the event other classifications are added to the category of Executive Management Group and Management, Professional and Supervisory employees by action of the General Manager or Boards of Directors of Districts, said classifications shall be deemed to be governed by this Resolution concurrently therewith. Section 3: The General Manager and Director of Finance are hereby authorized to execute individual Deferred Compensation Participation Agreements with each eligible employee, and are further authorized to execute any and all documents relating to investment and payment transactions relating to the Deferred Compensation Plan, provided that such documents are approved as to form by the Districts' General. Counsel. Section 4: Resolutions Nos. 86-29 and 87-113 are hereby repealed, and the provisions herein shall become effective upon adoption of this Resolution. The provisions herein shall remain in effect until amended or terminated by Resolution of the Boards of Directors. PASSED AND ADOPTED at a regular meeting held July 26 , 1995. x000aoois 5 isiw i ATTACHMENT "I" r EXECUTIVE MGMT.I DEPT.HEADS PROFESSIONAL General Manager Senior Accountant Assistant General Manger-Operations Accountant Director of Engineering Telecommunications Specialist Director of Finance Programmer Analyst Director of Human Resources Programmer Director of Information Technology Computer Hardware Specialist Director of Operations and Maintenance Buyer Director of General Services Administration Principal Administrative Assistant Director of Technical Services Senior Administrative Assistant Director of Communications Engineer Associate Engineer III MANAGEMENT Associate Engineer II Financial Manager Associate Engineer 1 Controller Principal Engineering Associate Accounting Manager Principal Environmental Specialist Contract and Purchasing Manager Project Specialist Secretary to the Boards of Directors Principal Laboratory& Research Analyst Engineering Manager Scientist Construction Manager Senior Human Resources Analyst Lab Manager Human Resources Analyst Source Control Manager Regulatory Specialist Chief Operator Safety Representative Maintenance Manager Senior Financial Analyst Human Resources Manager Financial Analyst Safety & Emergency Response Manager Environmental Management Manager SUPERVISORY Chief Scientist Principal Accountant Training Manager Supervising Buyer ,r Operations Manager Engineering Supervisor Plant Automation Manager Senior Engineer Supervising Construction Inspector CONFIDENTIAL Compliance Supervisor �r Human Resources Assistant Lab Supervisor Executive Assistant II Senior Scientist Executive Assistant I Source Control Supervisor r Supervising Source Control Inspector Senior Operations Supervisor Operations Supervisor Training Supervisor Maintenance Supervisor Foreman Environmental Management Supervisor Maintenance Planner Principal Financial Analyst r r r Page 3 r e,"" , County Sanitation Districts Policy Number: C160.00 of Orange County Effective Date: October 22, 1997 r Subject: SHIFT DIFFERENTIAL PAY Supersedes: N/A r Approved by: r 1.0 PURPOSE rr 1.1 The purpose of this policy is establish uniform guidelines and procedures for differential shift pay. 2.0 ORGANIZATIONAL UNITS AFFECTED r 2.1 This policy applies to all employees who are covered by an MOU that entitles them to shift differential pay. r 3.0 DEFINITIONS 4.0 POLICY r 4.1 It is the policy of the Districts to compensate employees for shift work outside normal business hours at an hourly rate above their normal hourly rate as specified in this policy. r 6.0 PROCEDURE " 5.1 Employees who are regularly assigned to work a night shift that consists of 50%or more of their hours between 6 p.m. and 6 a.m., and who actually work that shift, shall receive a shift differential of$2.50 per hour. 5.2 Employees hired prior to 02105197 who currently receive either a.m. or p.m. shift differential shall retain a$1.25 per hour shift differential if they are involuntarily displaced to a day shift (12-hour shift)for the purposes of converting to a 6:00 a.m. to 6:00 p.m. and 6:00 p.m. to r 6:00 a.m. 12-hour shift structure. The$1.25 shift differential shall continue until October 30, 1999. Thereafter,the shift differential for these employees shall be discontinued. r 5.3 Employees who voluntarily change shifts at any time during the contract period shall forfeit their eligibility for the$1.25 per hour shift differential. 6.0 EXCEPTIONS r 7.0 PROVISIONS AND CONDITIONS r 8.0 RELATED DOCUMENTS r r r H:IWP.DTAe1RIOPE"R POLICIESIUPDATED TO WORM190.WC Page 1 r r �+ County Sanitation Districts of Policy Number: D10.00 EF) Orange County Effective Date: October 22, 1997 r Subject: LEAVE-OF-ABSENCE WITH PAY Supersedes: Approved by: 1.0 PURPOSE r 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the administration of the Districts'leave-of-absence with pay program. r 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 All Districts'employees. 3.0 DEFINITIONS r 4.0 POLICY 4.1 Vacation Leave. Except as otherwise provided, regular full-time employees accrue vacation leave, in accordance with the following schedule: Years of Service Hours-Biweekly Hours-Annually .. In years 0 through 1 3.08 80 r In years 2 through 4 3.08 80 In years 5 through 10 4.62 120 ,r In year 11 4.93 128 In year 12 5.24 136 In year 13 5.54 144 In year 14 5.85 152 In year 15 and over 6.16 160 4.1.1 Vacation leave begins to accrue after a new employee has completed six months of r continuous service. After the first six months of service, the employee's account will be credited with 40 hours. After that time, the employee will accrue vacation hours consistent with the above chart. Vacation leave may only be utilized in increments of one-half hour or more. Vacation leave is accrued for all paid hours, including hours r actually worked and hours in a paid-leave payroll status. A full-time, regular employee will be granted pro rate vacation leave credit during any pay period in which he/she is absent without pay for one(1)full working day. A part-time, regular �+ employee will not be granted vacation leave credit during any period he/she is absent without pay on his/her regular working day. r 4.1.2 Employees may have a maximum accumulation of 200 hours as of the last day of the I final pay period in December of each year. In the event an employee accrues L vacation leave in excess of 200 hours, it must be used prior to said December date, all other remaining hours in excess of 200 will be paid to the employee in the first pay period in January at the employee's then current hourly rate of compensation. 4.2 Sick Leave. Sick leave is an insurance or protection provided by the Districts to be granted to employees in circumstances of adversity to promote the health and welfare of I the individual employee. It is not an earned right to take time off from work. Sick leave is W defined as the absence from duty of an employee because of a bona fide illness, injury, or pregnancy, or to attend to the illness or injury of a family member as hereinafter defined. Temporary employees are not entitled to sick leave benefits. 4.2.1 Sick-Leave Accrual. Full-time employees hired prior to November 27, 1981, accrue LI paid sick leave at the rate of three and one-half(3.5) hours for each biweekly pay period of continuous service(ninety-one (91) hours per year). Full-time employees hired on or after November 27, 1981, accrue paid sick leave at the rate of three(3.0) hours for each biweekly pay period of continuous service(seventy-eight[78]hours per year), beginning with the first day of employment 4.2.2 Sick-Leave Credit. A full-time, regular employee shall be granted pro rate sick-leave �•I credit during any pay period in which he/she is absent without pay. A part-time, regular employee shall not be granted sick-leave credit during any period he/she is absent without pay on his/her regular working day. In the event an employee is required to work part-time by direction of his/her physician, sick-leave credit shall be prorated, except that sick leave shall continue to accrue if an employee is absent due I to an injury arising out of or in the course of his/her employment and is entitled to LI Workers'Compensation benefits. 4.2.3 Annual Payoff. Employees may elect annually to be paid for any unused sick leave y hours accrued through the end of October at their current hourly rate according to the following payoff schedule or as specified in a Memoranda of Understanding. Accrued Sick Leave Hours Rate of Payoff 0-100 0% i 101-240 25% (J 241-560 35% Over 560(mandatory) 50% L� Ij 4.2.4 Employees who separate for any reason other than retirement or death shall be compensated for any accrued and unused sick leave according to the above schedule. Employees who retire or decease shall be paid at the fifty percent(50%) rate for all accrued and unused sick leave. v u r 4.2.5 Permissible Uses. Sick leave may be applied only to: r a. Absence due to illness, injury or pregnancy of an employee. b. Absence due to medical and dental office appointments of an employee when approved by the employee's supervisor. r c. Absence for the rare of the employee's father, father-in-law, mother, mother-in- law, brother, sister, husband, wife, child, grandparent, legal guardian, or any family member with whom the employee resides. d. Absence due to a job-related injury. 4.2.5 General Provisions. To qualify for sick-leave pay,the employee must notify the Districts at or in advance of the time the employee is scheduled to report for duty. r Minimum charge to the employee's sick-leave account shall be one-half(.5) hour and thereafter in one-half(5) hour increments. 4.2.6 The Director of Human Resources shall be responsible for control of abuse of the sick-leave privilege. If notified in advance by a manager or supervisor,the employee may be required, at any time, to fumish a certificate issued by a licensed physician or nurse,or other satisfactory evidence of illness; however,for absences of ten (10) r consecutive working days or more, a request for leave and a medical statement, on prescribed forms, staling expected date of return must be submitted to Human Resources. Upon return to work, a written doctors release must be submitted to Human Resources. For absences of one or more working days In an unpaid status, a request for leave and a medical statement, on prescribed forms, staring expected date of return must be submitted to Human Resources. r 4.2.7 If the need for leave is due to the employee's serious health condition, as defined in the Family and Medical Leave Act("FMLA")or the California Family Rights Act ("CFRA"),the certification requirement shall comply with provisions of these Acts. r 4.3 Personal Leave. Personal leave is provided to allow employees time off with pay for vacation, personal business and non-job-related illness or injury. Personal leave is accrued by full-time employees for all paid hours, including hours actually worked and hours in a r paid-leave payroll status, on a biweekly basis as follows: Personal Leave Hours Biweekly Annual Years of Service 0 through 1 2.31 80- r 2 through 4 5.38 140 5 through 10 6.92 180 r 11 7.23 188 12 7.54 196 '+ 13 7.85 204 14 8.15 212 15 and over 8.46 220 'Only 60 hours may be taken in the first year; the 20 additional hours shall be credited to the accrual balance following successful completion of one years service. r L 4.3.1 Scheduled Time Off. Management shall make a reasonable effort, considering the Lj operational needs of the Districts, to accommodate all employee requests for time off. Scheduled time off should normally be requested at least two weeks in advance to increase the likelihood of those dates being approved. However, in the event I j unforeseen circumstances prevent such advance notification, employees may Ll request scheduled time off with as little as one day's notice. Employees with at least one years service must request at least 40 hours off each year. Preference among I employees who request time off at least six months in advance shall be basetl on W seniority. Requests received less than six months in advance shall be scheduled in the order received. Personal leave may only be reported in increments of one-half hour or more. 4.3.2 Unscheduled Time Off. Personal leave provides income protection to an employee unable to work due to illness, injury or pregnancy, caring for an ill or injured member of his/her immediate family or other personal emergency. Unscheduled time off must be accounted for by completion of an Unscheduled Time Off Report form upon the employee's return to work, except that two days of Personal Leave may be charged to Unscheduled Time Off each calendar year without documentation. For all other L days,employees may be required to submit medical documentation of their injury or illness. It is the responsibility of Districts'management to control the potential abuse of unscheduled time off privileges. Tardiness under 15 minutes shall not be I j deducted from the employees pay, but numerous occurrences will be addressed L through the progressive discipline procedures. 4.3.3 An employee's attendance record shall be reviewed with an employee after five separate occurrences of unscheduled time off, including the two undocumented days referred to in Section 4.3.2, to provide an opportunity to assess problems that could potentially lead to disciplinary action. The accumulation of the sixth and seventh occurrence within a calendar year shall result in a verbal warning. The eighth occurrence shall result in a written warning. Employees who are charged with ten occurrences of absence within a twelve month period shall be subject to termination. Absences of multiple consecutive days involving the same injury or illness shall be considered a single occurrence. The Districts also have the right to discipline L employees on the basis of total absences away from work. Employees must notify their supervisor prior to the start time of their shift when they are unable to report for i work. Employees returning from an extended leave should notify their supervisor as LJ soon as possible to facilitate personnel scheduling. 4.3.4 The Director of Human Resources shall be responsible for control of abuse of the I unscheduled leave privilege. The employee may be required, at any time,to furnish 1•� a certificate issued by a licensed physician or nurse,or other satisfactory evidence of illness; however, for unscheduled absences of ten(10)consecutive working days or more, a request for leave and a medical statement,on prescribed forms, stating expected date of return must be submitted to Human Resources. Upon return to work, a written dolor's release must be submitted to Human Resources. For absences of one or more working days in an unpaid status, a request for leave and a medical statement on prescribed forms, stating expected dale of return must be r' submitted to Human Resources. IV j L L 4.3.5 Personal Leave and Workers'Compensation Leave. Employees who are injured in the course of their employment are placed on Workers'Compensaton Leave, and receive wage loss benefits to which they are entitled under the Workers' Compensation Act. Employees may request to receive prorated Personal Leave pay to supplement their Workers' Compensation payments in an amount such that the sum of both is equal to the employee's regular base pay. 4.3.6 Personal Leave Payoff. Employees(or their estate)who separate, retire or die shall be paid in full at their current rate of pay for all Personal Leave hours accrued. 4:3.7 Maximum Accrual. Employees may only accrue up to 400 hours of Personal Leave .. as of the lest day of the final pay period in December of each year. Employees may request to be paid in full for up to 40 such hours in excess of the 400 limit; any remaining time shall be scheduled off by the Districts. r 4.3.8 Sick Leave Bank. Employees who elect to bank sick leave accrued prior to the implementation of Personal Leave provisions may elect to use such time off for absence due to illness or injury once 40 continuous hours of Personal Leave have been used. Employees who refire or die shall be paid at the 50 percent rate for all Banked Sick Leave hours;an employee who separates shall be compensated for Banked Sick Leave as follows. Banked Sick Leave Hours Rate of Payoff 0-100 0 percent 101 -240 25 percent 241 -560 35 percent Over 560 50 percent 4.3.9 If the need for leave is due to the employee's serious health condition, as defined in the Family and Medical Leave Act CFMLA')or the California Family Rights Act ("CFRA'), the certification requirement shall comply with the provisions of these Acts. 4.4 Jury Duty Leave. Any full-time, including probationary,employee who is called for jury duty shall, upon request on prescribed forms approved by the Director of Human Resources, be entitled to his/her regular pay for those hours of absence due to r, performance of the jury duty for a period up to twenty-two (22)working days, provided that his/her fees for such service, exclusive of mileage, are submitted to the Districts for deposit in the General Fund of the Districts. 4.4.1 Prior to jury duty service, each employee must complete the Districts'Leave-of- Absence Form and turn it in to Human Resources with a copy of the summons. To be entitled to receive regular pay for such jury leave,the employee must report for ., work at the Districts for time not actually retained on jury service of one(1)hour or more prior to and/or upon completion of each day's service,exclusive of travel time. Employees are not compensated for jury duty occurring on scheduled days off. 4.4.2 An employee serving jury duty must obtain an attendance slip from the court to be submitted to Payroll with his/her time sheet in order to be eligible for regular pay for those hours of absence due to jury duty. Y� 11 4.5 Witness Leave. Any full-time, including probationary,employee, who is required to be LJ absent from work by a subpoena property issued by a court, agency or commission legally empowered to subpoena witnesses, which subpoena compels his/her presence as a witness, except in a matter wherein he/she is named as a defendant or plaintiff or as an expert witness, shall, upon request on Leave-of-Absence Forms approved by the Director L of Human Resources, be entitled to the time necessary to comply with such subpoena, provided any fees received for such service, exclusive of mileage,are submitted to the Districts for deposit in the General Fund of the Districts. u 4.5.1 An employee so subpoenaed must submit a copy of the subpoena with his/her time sheet in order to be eligible for pay for such absence. To be entitled to receive regular pay for such witness leave,the employee must report for work at the Districts for time not actually retained on witness service of one(1)hour or more prior to andlor upon completion of each day's service, exclusive of travel time. 4.6 Military Leave. A request for military leave shall be made upon Leave-of-Absence Forms L approved by the Director of Human Resource and shall state the date when it Is desired to begin the leave-of-absence and the date of anticipated return. A copy of the orders L requiring such military service shall be submitted with the request. 4.6.1 Provisions of the Military and Veterans Code of the State of California, Sections 395- ' 395.5 shall govern military leave. In general, current law provides that an employee u having one year or more service with a public entity is entitled to military leave with pay not exceeding thirty (30)days per year if the employee is engaged in military duty ordered for purposes of active military training or encampment. An employee who is required to attend scheduled service drill periods or perform other inactive Ir duty reserve obligations is entitled to military leave without pay, not exceeding seventeen (17)calendar days per year, although the employee may, at his or her I option, elect to use vacation or personal leave time to attend the scheduled reserve u drill periods or to perform other inactive drill period obligations. Employees who participate in weekend military drill duty are not eligible for leave with pay for such activity, but may have their regular work schedule changed to accommodate the I ! required time off. FI 4.7 Bereavement Leave. Using the prescribed forms, approved by the Director of Human Resources, any full-time employee,whether probationary or regular, shall receive a V maximum of three(3)days off with pay for the death or funeral of an immediate family member. Immediate family member is defined as the employee's father, father-in-law, mother, mother-in-law, brother, sister, husband,wife, child, stepchild, grandchild, grandparent, legal guardian, or any family member with whom the employee resides. 5.0 PROCEDURE J 6.0 EXCEPTIONS L Section 4.1, Vacation, Including Subsections 4.11 and 4.12, of this policy does not apply to I I employees covered under the provisions of Personal Leave in the Operations and LJ Maintenance(including General Services Administration employees) Memorandum of Understanding. M L L� Section 4.2, Sick Leave, including Subsections 4.21 through 4.28, of this policy does not apply to employees covered under the provisions of Personal Leave in the Operations and " Maintenance(including General Services Administration employees)Memorandum of Understanding. .d Section 4.3, Personal Leave, including Subsections 4.31 through 4,39, of this policy applies only to those employees covered under the provisions of Personal Leave in the Operations and Maintenance(including General Services Administration employees) Memorandum of r Understanding. Vacation leave is not accrued for overtime hours worked. r 7.0 PROVISIONS AND CONDITIONS .. 7.1 Employees may have a maximum accumulation of 200 hours of vacation as of the last day of the final pay period in December of each year. 7.2 In the event an employee accrues vacation leave in excess of 200 hours, it must be ` used prior to the December dale, all other remaining hours in excess of 200 will be paid to the employee in the first pay period in January at the employee's then current hourly rate of compensation. r 7.3 Employees are not eligible to schedule vacation leave until the completion of six months continuous service. ` 7.4 Employees may not maintain a negative balance on vacation, sick,compensatory, or personal leave accruals. 8.0 RELATED DOCUMENTS 8.1 Operations and Maintenance MOU 8.2 Administrative and Clerical MOU r 8.3 Engineering MOU _ 84 Technical Services MOU 8.5 Supervisory and Professional MOU County Sanitation Districts of Policy Number: D20.00 Orange County Effective Date: October 22, 1997 Subject: LEAVE-OF-ABSENCE WITHOUT PAY Supersedes: Approved by: 1.0 PURPOSE r 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the administration of the Districts'leave-of-absence without pay program. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 All Districts'employees. 3.0 DEFINITIONS r 4.0 POLICY 4.1 It is the policy of the Districts to grant employees extended leave-of-absences under certain circumstances. Except as stated below,employees shall not receive compensation during an extended leaveofabsence. 4.1.1 Family and Medical Leave Act and California Family Rights Act Leave. Using the prescribed forms, approved by the Director of Human Resources,any full-time, including probationary, or part-time employee with at least fifty-two(52)weeks of service and at least one thousand two hundred fifty (1,250) hours of service, may be granted an FMLA or CFRA leave-of-absence without pay, not to exceed twelve(12)weeks in a twelve(12) month calendar period. A request for leave-of-absence without pay must be made upon prescribed forms in all instances where an employee is absent without pay for more than five(5)consecutive working days, or for absences of ten(10)consecutive working days or more when using paid sick leave accruals. 4.1.2 Substitution of Paid Leave. Employees who request FMLA or CFRA leave for qualifying purposes other than the employee's own"serious health condition' shall be required to use all vacation and other leave accruals, except sick leave accruals, before unpaid leave is granted. vacation, personal leave and sick leave credit shall not accrue during any pay period that an employee is absent without pay for more than one _ day. 4.1.3 Sick Leave—Permissible Uses. Accrued sick leave may be used for the care of the employee's father, father-in-law, mother, mother-in-law, brother, sister, husband, wife, child, stepchild, grandchild,grandparent, legal guardian, or any family member with whom the employee resides, - in addition to leave for the employee's own serious health condition. y,1 r Page 1 r L 4.2 Permissible Uses. The following are FMLA and CFRA leave permissible uses: L 4.2.1 FMLA Leave. Unpaid FMLA leave may be used for 1)child care following the birth or placement of a child, 2)the care of a father, father- in-law, mother, mother-in-law, brother, sister, husband,wife, child, step- L child, grandchild,grandparent, legal guardian,or any family member with whom the employee resides who has a"serious health condition,"as defined in the Act or 3)for the employee's own"serous health condition" that renders the employee unable to perform the essential functions of his or her position, including incapacity due to pregnancy. 4.2.2 CFRA Leave. Unpaid CFRA leave may be used for the same purposes as FMLA Leave, and shall run concurrently except that an employee's incapacity due to pregnancy is not eligible for CFRA leave. However, such incapacity may entitle an employee to up to four(4) months of L pregnancy disability leave, with medical approval, plus another twelve (12)weeks of FMLA leave, to care for the child, in a twelve(12)month period. L 4.3 General Provisions. The following general provisions shall apply: 4.3.1 Requests for FMLA and CFRA Leave. Where the need for leave is L+ foreseeable, the Districts request thirty (30)days advance notice. 4.3.2 Medical Certification.As a condition of FMLA or CFRA leave because of a"serious health condition,"the Districts may require certification by a health care provider. 4.3.3 Medical and Dental Premiums. During FMLA and CFRA leave, the Districts shall pay for medical and dental benefits at the same level as coverage would have been provided if the employee was not on leave. The employee shall be required to pay his or her share of medical and dental premiums. 4.3.4 Reinstatement. Upon expiration of FMLA or CFRA leave, the employee u shall be reinstated to the same or a comparable position unless the employee would not otherwise have been entitled to that position for reasons unrelated to such leave (e.g., lay-offs), in which case the Districts'obligation to continue health and dental or other benefits shall I cease. hw 4.3.5 Failure to Return to Work. If, upon the expiration of FMLA or CFRA ! Leave,or any Districts-approved extension thereof, an employee fails to V return to work, the employee shall be considered to have automatically resigned from his/her position. The Districts shall review vacancies to determine whether or not a vacant position exists that the employee is qualified to perform with or without reasonable accommodation. If the L employee is still unable to perform the essential duties of his/her position, the employee shall be considered to have automatically resigned from his/her position, unless eligible for disability retirement L 4.3.6 Bridge of Service. If an employee automatically resigns from his/her position as a result of a"bona-fide" injury or illness,and then is rehired to a position within the Districts within one year, the Districts shall bridge I I L Page 2 'J the employees'service date. "Bridging of service"means adding the ,r total number of days away from work to the employees'original date of hire. 4.4 Married Employees. Employees of the Districts married to each other shall be limited to a total of twelve (12)weeks FMLA or CFRA Leave in a twelve(12) month calendar period for the care of a parent or newly born or placed child. 4.5 Six-Month Limit on Unpaid Leaves-of-Absence. In no event shall a combination of authorized leave-of-absences, whether paid or unpaid, exceed six(6)months in a tiventy-four(24) month period unless required by the FMLA, CFRA or other law. r 4.6 General Leave. Subject to Section 4.5, "Six-Month Limit on Unpaid Leaves of Absence,"employees may be granted a general leave-of-absence to attend to personal matters, or for FMLA or CFRA qualifying events, after the expirations of previously authorized leave, If the Director of Human Resources determines that an extended period of time away from the job shall be in the best interests of the employee and the Districts. r 4.6.1 During a general leave-of-absence, the employee shall be required to pay both the Districts'and the employee's share of medical and dental premiums. 4.7 Return to Work Policy for Non-Work-Related Leave. An employee who has been absent from work due to a medical, non-work-related reason shall be subject to a Return-to-Work medical evaluation. ,r 4.7.1 If it is determined that the job demands of the position last held by the employee are not compatible with the employee's restrictions(with reasonable accommodation if the employee is disabled within the meaning of the ADA)and the employee is willing to return to work, r placement in an alternative position, if available, shall be considered. The employee shall be re-classified as"medically disqualified"while alternative positions are being considered. Such time off shall be without pay; however,the employee may elect to use accrued leave hours, such as vacation, sick or personal, to receive compensation. Placement of an employee in an alternative position requires a preplacement medical evaluation for the alternative job. r 4.7.2 If it is determined that the job demands of the position last held by the employee are not compatible with the employee's restrictions(and r, cannot be reasonably accommodated if the employee is disabled within the meaning of American with Disabilities Act)and there is not an alternative position, or the employee's restrictions are not compatible with an alternative position, or the employee is not willing to return to work, the employee shall be re-classified as"medically disqualified'and not permitted to work. Thereafter, the employee shall be retired for disability, if eligible, or dismissed. Such dismissal shall not constitute disciplinary action for cause. If requested, the employee's file will indicate the employee left for personal reasons. r r Page J r . 4.8 Compliance with Law. These Leave-of-Absence provisions shall be interpreted I and applied in a manner that is consistent with the provisions of FMLA, CFRA, V ADA and all other laws. In the event there is a direct conflict between these provisions, as written or applied, the provisions of law shall govern. 5.0 PROCEDURE L 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS L 8.1 Operations and Maintenance MOU 8.2 Administrative and Clerical MOU 8.3 Engineering MOU Y 8A Technical Services MOU 8.5 Supervisory and Professional MOU 1..1 1 � I� IM, 4+ u i ; 61 L L I � int L P"64 1 r County Sanitation Districts of Policy Number: D30.00 % Orange County Effective Date: October 22, 7997 I Subject: HOLIDAYS Supersedes: Approved by: 1Ytl �^ 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for holidays. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all current employees regardless of their organizational unit. 3.0 DEFINITIONS r 4.0 POLICY r 4.1 It is the Districts'policy to grant employees 12 paid holidays per year in accordance with this policy. 6.0 PROCEDURE r 5.1 Full-time employees shall receive holiday pay if their entire scheduled work shift immediately preceding and following the holiday is in a paid payroll status.When an employee's work schedule requires that they work on an observed holiday, ` the employee shall be paid at the employee's regular rate of pay for the holiday or receive an equivalent amount of holiday compensatory time off, and shall also receive overtime pay at the rate of one-and-one-half times their regular hourly r rate for all hours actually worked. 5.2 When a holiday occurs on an employee's regularly scheduled day off, the employee will accrue compensatory time off for those hours. In no case may an employee accumulate more than 50 hours holiday compensatory time off. .+ 5.3 The days listed below are observed by the Districts as holidays for 1997, 1998 and 1999. r ur r L SCHEDULE L HOLIDAY 1997 1998 1999 New Years Day January 1 January 1 January 1 L Lincoln's Birthday February 12 February 12 February 12 President's Day February 17 February 18 February 15 L Memorial Day May 26 May 25 May 31 Independence Day July 4 July 3 July 5 L Labor Day September 1 September 7 September 6 Veteran's Day November 11 November 11 November 11 � Thanksgiving Day November 27 November 26 November 25 �,,,� Day after Thanksgiving -November-Rovember 28 November 27 November 26 Day before Christmas December 24 December 24 December 23 Christmas Day December 25 December 25 December 24 i Floating Holiday •' — W SCHEDULE S HOLIDAY 1997 1998 1999 L New Years Day January 1 January 1 January 1 Lincoln's Birthday February 12 February 12 February 12 President's Day February 17 February 16 February 15 F� Memorial Day May 26 May 25 May 31 Independence Day July 4 July 4 July 4 Labor Day September 1 September 7 September 6 I Veteran's Day November 11 November 11 November 11 L Thanksgiving Day November 27 November 26 November 25 Day after Thanksgiving November 28 November 27 November 26 Day before Christmas December 24 December 24 December 24 Christmas Day December 25 December 25 December 25 61 Floating Holiday •• •• •• •• Employees may elect one day during each year as a"Floating Holiday". The"Floating Holiday"must be used within the year it is accrued. Every effort shall be made to grant an employee's request for a"Floating Holiday"off providing an employee gives sufficient notice to their supervisor. IL L L 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS 7.1 If a regularly scheduled holiday occurs on a Saturday, the previous Friday shall be taken off as the"holiday'for pay purposes. If a regularly scheduled holiday occurs on a Sunday, then the following Monday shall be taken off as the"holiday" for pay purposes. 8.0 RELATED DOCUMENTS r r r r r r r r r r r r EDCounty Sanitation Districts of Policy Number: D40.00 Orange County Effective Date: October 22, 1997 ® Subject: CONFERRAUDONATION OF Supersedes: LEAVE Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the administration of the Districts'conferral of leave program. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 All Districts' employees. 3.0 DEFINITIONS 4.0 POLICY 4.1 Employees may on occasion face catastrophic medical conditions involving r either themselves or their immediate family that result in their exhausting all of their accrued sick,vacation, personal or other paid leave. Such employees may request, or be nominated for, conferral of certain forms of paid leave by other ,r employees. 4.2 Employees may, on a one-time basis and in accordance with the provisions of the Districts' policy regarding Conferral of Paid Leave, elect to donate accued r and unused Personal Leave,Vacation Leave or Compensatory Time Off to an individual employee who has depleted his or her own paid leave as a direct result of a catastrophic medical condition. 4.3 All donations shall be volunteered on a form provided by the Director of Human Resources. Employees may donate vacation, compensatory or personal leave r time to the eligible employee. 5.0 PROCEDURE 5.1 Upon receipt of a request or nomination for donation of paid leave, the Director of Human Resources shall request approval by the General Manager to implement r. the provisions of the Conferral of Leave Policy. 5.2 Upon such approval, all employees shall be notified of the program. r r Page 1 r 5.3 The vacation, compensatory or personal leave time donated to an employee L shall be converted to a dollar value based on the hourly rate of the donor. 5.4 Those dollars shall then be converted into sick leave at the hourly rate of the recipient of the donation, and added to their account. 6.0 EXCEPTIONS L 6.1 Employees who have not exhausted their paid leave-vacation, sick, personal i and compensatory time off-are not eligible to participate in the Conferral of L Leave Program. 6.2 Sick leave may not be donated by one employee to another. I 7.0 PROVISIONS AND CONDITIONS 7.1 To be eligible to participate in the Donation of Leave Program, employees must have exhausted all of their paid leave, including vacation, sick, personal and compensatory time off. 66 7.2 Employees may be requested to provide medical documentation of a catastrophic health condition involving their child, parent or spouse, or involving the employee's own catastrophic health condition. 7.3 All such time must be conferred on a form provided by the Director of Human i Resources. Fj 7.4 Donations must be made in whole hour increments, and are irrevocable. 7.4.1 Any such hours that remain at the conclusion of the leave period shall 1r remain available for the use of the recipient and shall be treated as regularly accrued sick leave. l W 8.0 RELATED DOCUMENTS ' L 8.1 Donation of Leave Donation Form. L: L' L L L Pop J r County Sanitation Districts of Policy Number: 1350.00 Orange County Effective Date: October 22, 1997 Subject: INSURANCE Supersedes: Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the administration of the Districts'insurance benefits program. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 All Districts'employees. r 3.0 DEFINITIONS r 4.0 POLICY r 4.1 The Districts shall provide medical-health insurance coverage through both health maintenance organizations and an indemnity type group health plan, life insurance, and disability insurance for the benefit of full-time employees. r 4.2 All insurance coverage shall become effective on the first day of the month following one full month of employment.An open enrollment period shall be held r annually in the month of June. 5.0 PLANS-PROGRAMS r 5.1 Medical. The Districts shall contribute 100%of employee only premiums for the medical health plans and shall contribute 80%of the employee+1 dependent �+ and full family premiums. Any change in insurance rates shall be shared equally in same ratio as premiums are currently paid by the Districts and employees. Before the renewal of any Districts'sponsored health insurance plan, the parties agree to meet and confer as to the plan. 5.1.1 Any change in insurance rates caused by a carrier after 11-25.96 are subject to the applicable provisions of the various Memoranda of r Understanding approved by the Boards of Directors. r r Page 1 r U 5.2 Life. The Districts provides term life insurance coverage for most employees. The Districts shall pay the full premium for term life insurance as established for each employee covered under a Memorandum of Understanding or as otherwise agreed upon. yy 4r 5.3 Short Term Disability. The Districts shall provide a non-work related, short-tens disability indemnity plan that pays up to a maximum of$336 per week for up to 26 weeks following a fourteen calendar day waiting period. Employees may request to receive prorated sick leave, personal leave or vacation pay to supplement their short tens disability payments in an amount such that the sum of both is equal to the employee's regular base pay. { I 5.4 Long-Term Disability. The Districts shall provide a non-work related, long-term �•I disability indemnity plan that pays two-thirds of the employee's rate of pay in effect at the time of such disability, not to exceed$5,000 per month,following a 90-day waiting period of continuous disability. 5.5 Dental. The Districts provides a dental plan at no cost for employee-only coverage and$9.00 per month for full family coverage. The balance of the fwl premium,currently$31.28 for employee only and$75.54 for full family, is paid by the Districts. 1 5.6 Vision. The Districts shall provide a vision insurance plan for regular,full-time employees and eligible dependents of the Districts. 5.7 Retiring Employees. The Districts shall pay, for employees hired prior to July 1, Y 1988,two and one-half months'premium for each year of continuous service of a retiring employee towards the premium costs of coverage for the employee and eligible dependents under the Districts' medical plan. 5.7.1 The Districts shall enter into an agreement with the Orange County Employee Retirement System(OCERS)to implement the retiree medical health premium offset program established by the County of Orange wherein the cost of health premiums are offset by$10 per month for every year of service up to a maximum of 25 year:or$250 per month. 5.8 Workers Compensation Insurance. The Districts'Workers Compensation program is self-funded and administered by a third party administrator. Workers' Compensation insurance provides coverage for injuries arising out of employment with the Districts and occurring in the course of employment. u 5.9 Reimbursement Account Section 125 of the Internal Revenue Code permits employees to use pretax dollars to pay for their portion of the cost of benefits under the plan through salary redirection arrangements. The available options are summarized below. For complete information regarding Flexible Spending Accounts employees must refer to the plan booklet available in the Human Resources Department. Participation in this Program does not affect the Districts' contribution to the Orange County Employees Retirement System. The amount deducted shall then be repaid to the employee through the Districts' Reimbursement Program. IL Ya L PIP2 J ,d 5.9.1 Group Insurance Premium. Group insurance premiums that are paid by salary redirection can be made on a pretax basis. 5.9.2 Medical Care Reimbursement Account. The purpose of this account is to provide a method through which an employee can accumulate pretax funds in a Medical Care Reimbursement Account for the purposes of reimbursing the employee for payment of health care costs not otherwise „d covered by the health and medical insurance. - 5.9.3 Dependent Care Assistance Account.The purpose of this account is to provide a method through which an employee can accumulate pretax funds in a Dependent Care Assistance Account for the purposes of reimbursing the employee for child care expenses or day care for a disabled dependent. r 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS a. 7-1 No combination of disability or sick leave pay shall result in more than an employee's regular rate of pay. Employees may not receive short-term and long- term disability benefits at the same time. An employee who is otherwise not d eligible for Districts' paid long-term disability may purchase such coverage at their own expense. 7.2 In the event the Districts add additional optional insurance plans, the Districts' share of the premium shall be the same as for existing plans as set forth above. - In the event the Districts change underwriters for existing insurance plans,the Districts'share of the premium shall be the same as for existing insurance plans .. as set forth above. re 8.0 RELATED DOCUMENTS w r m r r Page 3 r y County Sanitation Districts of Policy Number: D60.00 Orange County Effective Date: October 22, 1997 Subject: BENEFITS OPTION PLAN (BOP) Supersedes: Approved by: 1.0 PURPOSE �- 1.1 The purpose of this policy is to establish uniform guidelines and procedures for administering the Benefits Option Plans(BOP). .d 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to employees in the Professional, Supervisory, Management and Executive Management Groups. 3.0 DEFINITIONS The Benefits Option Plan is a provision in the Districts'policies that provides employees in the Professional, Supervisory, Management and Executive Management groups with supplemental income that can be used for a for a variety of purposes as specified herein. 4.0 POLICY 4.1 It is the Districts' policy to allow employees in the Professional, Supervisory, Management and Executive Management groups to participate in the BOP in accordance with this policy. 5.0 PROCEDURE 5.1 Employees in the Professional, Supervisory, Management and Executive Management who have successfully completed their probationary period are entitled to participate in the BOP. Under the provisions of the BOP, Professional employees will receive$750 annually, and Supervisors, Management and - - Executive Management employees$1250 annually to offset the cost of professional licenses, memberships, subscriptions, tuition reimbursement and p medical expenses.The Benefits Option Plan will be distributed semiannually in January and July of each year. 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS EDCounty Sanitation Districts of Policy Number: D70.00 Orange County Effective Date: October 22, 1997 Subject: RETIREMENT Supersedes: Approved by: r 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for retirement. This policy does not provide a complete description of all benefits available to Districts'employees upon retirement, but rather provides top-level policy issues. Details about retirement options, benefits and other administrative information are available in the Summary Plan Description(SPD)booklet,"A Guide to Your Retirement Plan Benefits," by the Orange County Employees Retirement System (OCERS),which is available to all employees from the Human Resources Department, and is considered a part of this policy. v 2.0 ORGANIZATIONAL UNITS AFFECTED 2A This policy applies to all current employees regardless of their organizational unit. 3.0 DEFINITIONS r Tier means the benefits group to which you belong depending on your date of membership into OCERS. You are a member of Tier I if your date of membership is before September 21, 1979, and you are a member of Tier II if your date of membership is on or after September 21, 1979. The tier to which an employee belongs affects such things as the multiplier used to determine one's service retirement allowance, sick leave accrual, and other benefits. V Service Credit means your hours worked as a member of OCERS,converted to months for which you make contributions and receive credit in the retirement system. One hour is equal to.00576923 months of service credit. Summary Plan Description is a booklet published by OCERS that provides detailed r information about how the retirement plan works. r r Page t r �L 4.0 POLICY Li 4.1 It is the Districts' policy to continue participation in the Orange County Employees ` 1 Retirement System(OCERS)and to abide by all of the conditions of the SPD L+ and the County Employees Retirement Act of 1937. 5.0 PROCEDURE M 5.1 The Districts participate in OCERS,wherein all regular and limited-term,full-time I employees are considered members from their date of hire. In addition, part-time j1 employees who work 20 hours or more per week are also considered members of OCERS. The retirement program is in effect pursuant to the contract between , OCERS and the Districts as of December 2, 1977,and will continue unless IM` amendments to contracts or termination of membership is effected by the Districts subsequent to meeting and conferring with employee bargaining units concerning such proposed amendments or termination. t I I.i 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS I ' 7.1 Eligibility Criteria. Employees are eligible for retirement when they are no longer working in a position requiring them to be a member of OCERS and they meet any of the following criteria: l • Age 50 or over with 10 or more years of service credit • Any age with 30 or more years of service credit • Age 70 or over, regardless of years of service credit I • A part-time employee age 55 or older with 5 or more years of service 4r credit and at least 10 years of active employment rl 7.2 Districts'Contribution. The Districts shall pay an amount equal to 4.5%of an eligible employee's base salary towards the employee's required contribution to OCERS.All monies actually paid into the retirement system as an employee's contribution are deducted from gross salary for taxation purposes in accordance with Internal Revenue Code provisions. 7.3 Early Retirement Incentive. When, in the determination of the Districts, a change in I the manner of performing service, savings of money or other economic benefit yl would result from employees being able to receive additional service credit and retire early,the Districts' Boards may adopt an ordinance implementing the provisions of Government Code Section 31641.04, Receipt of Additional Service j Credit. Subject to certain specified conditions, this Section generally provides that Yrl an employee who is at least age 50 with 10 years of service, and who is otherwise eligible to retire, may receive up to two years additional service credit, if the I employee retires within a period of time designated by the Boards in accordance I..t with this provision. I ' M PM@2 y 8.0 RELATED DOCUMENTS 8.1 "A Guide to Your Retirement Plan Benefits,"Orange County Employees Retirement System Summary Plan Description. 8.2 County Employees Retirement Law of 1937, Sections 31450 through 31899.10 of . the California Government Code. 8.3 Government Code Section 31641.04, Receipt of Additional Service Credit. r r .d ea r e,e r Page 3 r � County Sanitation Districts of Policy Number: D80.00 m`d Orange County Effective Date: October 22, t997 Subject: EMPLOYEE ASSISTANCE PROGRAM Supersedes: r Approved by: ` 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for the Employee Assistance Program(EAP).The objective of the EAP is to offer confidential professional assistance and support to employees and their families to help them solve personal problems that affect their personal lives or job „+ performance. Typical examples of such problems might include: alcohol abuse, drug abuse, family or marital difficulties, nervous or emotional disorders, stress, legal problems,work-related problems,the loss of loved ones, food problems, _ coping with separation or divorce, and financial difficulties. 2.0 ORGANIZATIONAL UNITS AFFECTED �+ 2.1 This policy applies to all current employees regardless of their organizational unit. r 3.0 DEFINITIONS 4.0 POLICY r 4.1 It is the Districts'policy to administer an EAP in accordance with the procedures of this policy. 5.0 PROCEDURE 5.1 The Districts provides professional consultation and referral services to �^ employees experiencing emotional or medical problems that may affect their personal lives or impair satisfactory job performance. These services are available through the EAP, a confidential program provided by a professional counseling and referral service and administered by the Human Resources Department. The program is available to all employees. 5.2 Employees who are referred to the EAP as a result of unsatisfactory job performance may be requested to secure appropriate medical, counseling, or rehabilitation services deemed necessary to resolve the problem. However, if an ,r employee who is referred to the EAP refuses such assistance,and job or attendance problems continue, regular corrective procedures may apply, -- including termination. Employees may be granted general leaves of absence for treatment or rehabilitation. If such leave is not necessary, satisfactory job r performance will be expected to continue while participating in a treatment program. Page 1 r I 4rJ t 5.3 Employees are not required to notify the Districts if they choose to participate in the EAP and all participation is voluntary. 1 6.0 EXCEPTIONS L 7.0 PROVISIONS AND CONDITIONS 6.0 RELATED DOCUMENTS IL Y� L L i � I LL L �r 1 � t Mr II �re u L Pops 7 ; I u r County Sanitation Districts of Policy Number: D90.00 Ir Orange County Effective Date: October 22, 1997 " Subject: TUITION ASSISTANCE Supersedes: Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to encourage self development of Districts' employees. To meet this goal, the Districts will provide employees with financial assistance for educational courses that are consistent with individual career goals and Districts'objectives. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all Distncts'employees. 3.0 DEFINITIONS ` 4.0 POLICY 4.1 The Districts will reimburse employees who successfully complete academic r education courses that are directly job related and serve the goals and mission of the Districts, and are consistent with the authorized training budget of the employee's work unit. 5.0 PROCEDURE ae 5.1 Employees who want to enroll in education courses(either after hours or in accordance with a flexed work schedule) should discuss their educational goals with their supervisor. The training manager can provide further guidance if needed. Employees may submit applications for the following: 5.1.1 Non-degree education courses and programs; 5.1.2 Associate, Baccalaureate and Graduate degree programs. r r Page 1 5.2 Reimbursement will be at the discretion of the Districts provided the employee Y meets the following criteria: 5.2.1 An application for approval of a course or program, or a program change must be submitted using the Application for tuition Reimbursement Program form through the employee's supervisors)to the Department Head for final approval prior to the beginning of such a course or program. The supervisor will recommend the request for approval or disapproval to the Department Head no less than 15 days prior to the employee registering for the course. I 5.2.2 Once approved by the Department Head, the application must be forwarded to the Training Manager for signature prior to the class start date to ensure compliance and consistency among departments and divisions in policy administration. 5.2.3 Once the employee has completed each pre-approved course with a passing grade for the program, the Districts will reimburse the employee J the cost of tuition and required fees up to the equivalent costs for schools within the University of California or State University system. For private schools, the employee pays the difference. 5.2.4 The employee will complete an Authorization for Reimbursement of M Education Courses form and submit it to the Training Manager along with i the following official documents: �LII 5.2.4.1 Record of final grade; 5.2.4.2 Receipt for tuition and fees paid; 5.2.4.3 Receipts for books, lab fees, material fees; � I 5.3 The Training Manager will review the authorization for Reimbursement of Education Courses form to ensure appropriate documentation and forward it to the Finance Department for payment to the employee. The Training Division will retain a copy for the employee's training record. M 5.4 Employees who receive payments for formal course work at an accredited college or university through the Tuition Reimbursement Program will be required to reimburse the Districts if the employee voluntary leaves Districts'employment within one year of completing said course work. The repayment requirement may be waived by the General Manager under unusual circumstances or on an , I individual basis. 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS �J 11 6.0 RELATED DOCUMENTS IL► Y� PepY 7 L County Sanitation Districts of Policy Number: D100.00 Orange County Effective Date: October 22, 1997 ` Subject: REIMBURSEMENT POLICY FOR Supersedes: OBTAINING AND RENEWING `. TECHNICAL AND PROFESSIONAL LICENSES, CERTIFICATIONS AND REGISTRATIONS Approved by: 1.0 PURPOSE 1.1 To encourage employees to broaden and further develop their job skills, the Districts will provide financial assistance for the fees associated with acquiring and maintaining Districts-approved city, county, state and federal technical and professional licenses, certifications and registrations.This policy is also designed to cover the certification/license expenses for employees who participate in voluntary certification programs either required or preferred by the Districts. 2.0 ORGANIZATIONAL UNITS AFFECTED _+ 2.1 This policy applies to all regular, full-time Districts'employees. 3.0 DEFINITIONS 4.0 POLICY ., 4.1 The Districts will reimburse employees who successfully complete approved required or preferred licenses, certification and/or registration requirements that are in an effort to increase technical proficiency, acquire skills required for promotions, or promote cross-training for other positions approved by the General Manager. 5.0 PROCEDURE 5.1 Certification/License/Registration Reimbursement Process. 5.1.1 Employees who want to participate in the Certification Reimbursement Program should discuss their plans with their immediate supervisor. They must submit an Application for Certification Reimbursement form to their supervisor for approval. The application will be forwarded to the s Department Head for final approval prior to participating in the program. Once approved by the Department Head,the application must be forwarded to the Training Manager to ensure polity compliance and r consistency. A new application must be made for each certificafion requested. r Page 1 r 5.1.2 Upon completion of the approved program, the employee is required to submit a paid receipt and proof to their immediate supervisor that the y certification, license and registration,was successfully obtained. The supervisor will review the certification, license or registration to ensure that the information is complete and accurate, sign the reimbursement 1 , form and forward the complete package to the Training Division. The e+ Training Manager will review the reimbursement request and submit it to the Finance Department for payment. All reimbursements will be limited r to the rates charged to members of the certifying organization. v 5.3 Training Required in Preparation for Certification, License and Registration Exams L' 5.3.1 Training needed to prepare employees for license, certification and registration examinations required as a condition of employment is considered job-essential and will normally be covered through regular training procedures. Employees who pursue training to prepare for license,certification and registration solely for the purpose of advancement or access to promotional opportunities can be reimbursed I under the Tuition Assistance Program as part of career development. J� 5.4 Covered Licenses, Certifications and Registrations 4 , 5.4.1 Wastewater Treatment Operator License(State) V • O erator4n-Trainin I j p g-(Grade I certification required within three LI years of placement in the position) • Plant Operator-(Grade I certification required, Grade II preferred) L • Senior Plant Operator-(Grade III certification required) • Operations Supervisor-(Grade III certification required, Grade IV required within one year of placement in position) • Senior Operations Supervisor-(Grade V certification required) • Chief Operator-(Grade V certification required) L • Director of Operations and Maintenance-(Grade V certification required) 5.4.2 International Society for Measurement and Control Certification • Instrumentation Technician I (Grade I certification preferred) U • Instrumentation Technician II (Grade II certification preferred) • Lead Instrumentation Technician(Grade III certification preferred) ll L L' pap; v r .. 5.4.3 California Water Environment Association (CWEA)Technical Centifications 5.4.3.1 ElectricaVlnstrumentation • Electrical Technician I (Grade I certification preferred) m • Electrical Technician II (Grade 2 certification preferred) • Electrical Foreman (Grade 3 certification preferred) r • Instrumentation Technician I (Grade 1 certification preferred) r • Instrumentation Technician II (Grade 2 certification preferred) • Lead Instrumentation Technician (Grade 3 certification preferred) • Instrumentation Foreman (Grade IV certification preferred) • Maintenance Supervisor(Grade 4 certification preferred) • Maintenance Manager(Grade 4 certification preferred) w 5.4.3.2 Collection System Maintenance r • Collection Facilities Worker 11 (Grade I certification required) • Senior Collections Facilities Worker(Grade II certification required) • Lead Collection Facilities Worker(Grade III certification required) • Maintenance Planner(Grade IV certification preferred) p • Senior Maintenance Planner(Grade IV certification preferred) • Maintenance Foreman (Grade III certification required) • Maintenance Supervisor(Grade IV certification required) • Maintenance Manager(Grade IV certification required in Collections Division, preferred in all other Divisions) r • Instrumentation Foreman (Grade III certification preferred) • Instrumentation Field supervisor(Grade IV certification preferred) d r Page 2 r 5.4.3.3 Mechanical Technology LI • Field Mechanic(Grade 1 certification preferred) • Senior Field Mechanic(Grade 2 certification preferred) • Lead Field Mechanic(Grade 3 certification preferred) b • Foreman (Grade 3 certification preferred) • Field Supervisor(Grade 4 certification preferred) L • Maintenance Manager(Grade 4 certification preferred) 5.4.4 Piping Industry Progress and Education (P.I.P.E.)Certification �I • Senior Maintenance Worker(preferred) • Lead Maintenance Worker(preferred) V 5.4.5 Backflow Certification • Senior Maintenance Worker(preferred) f✓ • Lead Maintenance Worker(preferred) • Maintenance Worker(preferred) 5.4.6 Registered Professional Engineer N • Associate Engineer(Engineer-in-Training certificate-required) I • Engineer(California Professional Engineering Registration- M required) 6.4.7 International Conference of Building Inspectors Li 5.4.7.1 Construction Inspector • Special Inspection Certificate(preferred) N • Code Enforcement Certificate (preferred) I 5.4.8 Certified Occupational Health and Safety Technologist. V • Safety Representative(preferred) 5.4.9 California State Class 8 Commercial Driver's License. L•1 • CSDOC Commercial Vehicle Drivers(required) ✓r 5.5 Reimbursement Limits. Reimbursements are limited to the following licenses\ certifications\registrations and fees: L Page 4 'r ,r 5.5.1 Wastewater Treatment Operator License. Certification Grade Application Fee Examination Fee Certification Fee 1 $25.00 $25.00 $50.00 II $30.00 $30.00 $70.00 _ III $40.00 $75.00 $90.00 IV $45.00 $100.00 $100.00 d V $45.00 $100.00 $100.00 5.5.2 International Society for Measurement and Control Certification. Application fee for testing and granted certification at any level-$185.00.Application fee for renewal at any level-$125.00 every three years 6.5.3 California Water Environment Association(CWEA)Technical Certification. w Certification Grade CWEA Members 1 $55.00 2 $70.00 3 $85.00 4 $100.00 r 5.5.4 P. I. P. E. Certification. . Application and test fees-$65.00 " . Renewal fee-$60.00 5.5.5 Backflow Prevention Certification. d . Test application -$60.00 . Certification fee-$160.00 5.5.6 Registered Professional Engineer. e Application fee-$60.00 w • Practices and principles exam-$175.00 e Renewal fee-$160.00 every four years u. 5.5.7 California State Class B Commercial Driver's License. .. a Annual renewal fee-$35.00 - 5.6.8 International Conference of Building Inspectors. •Application fee-$115.00 e Renewal fee-$70.00 every three years r rl Page 5 6.0 EXCEPTIONS y 6.1 Because they are provided compensation under the Districts' Benefits Option Plan to pay for their certifications, licenses or registrations, employees in the V Professional, Supervisory, Management and Executive Management Groups are ineligible for participation in this program. !! 7.0 PROVISIONS AND CONDITIONS 1 ! 8.0 RELATED DOCUMENTS i1dl M li u U iJ it tJ Pop li V County Sanitation Districts of Policy Number: E10.00 .. Orange County Effective Date: October 22, 1997 Subject: OPEN COMMUNICATIONS Supersedes: Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for maintaining open communications. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all current employees regardless of their organizational unit. m 3.0 DEFINITIONS .. 4.0 POLICY 4.1 Our organization cannot successfully achieve our individual and collective missions without effective communications. Districts' management will continually strive to provide a work environment throughout the organization that accomplishes this goal by encouraging open dialogue. Consequently, It is the Districts'goal to maintain open communications in accordance with the w procedures of this policy. 5.0 PROCEDURE 5.1 The most important working relationship occurs between an employee and his or her supervisor. For this relationship to remain effective, supervisors and managers must be aware of employee concerns. It is therefore very important 'd for employees to openly discuss their ideas, concerns and suggestions with management. It is equally important that managers and supervisors actively listen to employees'ideas and suggestions, and particularly their concems. .. 5.2 The Districts believe that employees should be informed about Districts'activities and issues that affect them, and should be provided with the information that they need to best perform their jobs. It is the Districts'goal to foster an environment that encourages the flow of information and ideas among individuals at all levels. 5.3 To encourage open communications,the Districts have established the Pipeline .. for general news, Special Edition Pipeline for interviews with Executive Management and others, and Changing Times, which focuses on changes throughout the Districts. These communications vehicles are also being used to answer questions relative to policies or management decisions. Constructive criticisms are also encouraged, and should suggest a remedy if appropriate. Page 1 u 5.4 The Districts encourage an*open door' policy and management is dedicated to keeping employees informed of plans and processes. The General Manager regularly schedules meetings with both exempt and non-exempt employees to create a forum where ideas and suggestions are exchanged. 6.0 EXCEPTIONS V 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS J.I U � I Iar r W L lal II L+ it rt I� L Paps 2 J County Sanitation Districts of policy Number: E20.00 Orange County Effective Date: October 22, 1997 Subject: NEW EMPLOYEE ORIENTATION Supersedes: Approved by: r 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for "tl new employee orientation. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all new employees regardless of their organizational unit, and to all Division managers and supervisors, as specified herein. d 3.0 DEFINITIONS 4.0 POLICY 4.1 It is the Districts'policy to make new employees feel welcome on their first day on the job, and to provide them with the tools and materials necessary to do their job to the best of their ability. 4.2 The first few days In a new position are very important as an employee struggles m with the pressures and apprehensions of a new challenge and unfamiliar surroundings. An appropriate orientaflon will help a new employee quickly adapt to the Districts and learn our expectations of them as a member of our organization. The following procedures are offered to aid the supervisor in assisting the new employee to make an efficient and comfortable transition. 5 PROCEDURE w 5.2 On an employee's first day,the employee's supervisor or division manager is responsible for: .� 5.2.1 Greeting the employee and ensuring that the employee's workplace is ready; r 5.2.2 Introducing the employee to other employees; 5.2.3 Thoroughly explaining job responsibilities, how the job contributes to and r supports the success of the organization, and describing how the employee's performance will be evaluated; 5.2.4 Acquainting the employee with departmental and division operating procedures such as work schedules, report standards, specific work rules and safety procedures. Page 1 L 5.3 The Human Resources Department will conduct the formal Districts'orientation .L program addressing benefits, pay practices,general policy information, Districts' organization and facilities orientation on a quarterly basis or when 10 new employees are hired, whichever comes sconer. 6 EXCEPTIONS 7 PROVISIONS AND CONDITIONS L 8 RELATED DOCUMENTS L u U L � I ffLi 4� L II jl Y.1 1 ' 10 Page: Yd _ ?'O7 °> County Sanitation Districts of Policy Number: E30.00 I Orange County Effective Date: October 22, 1997 Subject: HUMAN RESOURCES RECORDS Supersedes: Approved by: r 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for accessing Human Resources records. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all employees regardless of their organizational unit. ,F 3.0 DEFINITIONS 4.0 POLICY .. 4.1 An employee's Human Resources File(Personnel File)is the Districts' permanent record of that individual's personal data and employment history, and as such is to be accurately maintained and treated confidentially, to the extent allowable by law. 5.0 PROCEDURE 5.1 Employees are responsible for immediately notifying the Human Resources Department of any changes in their personal status, including any change of . address or person to contact in the event of an emergency. Maintenance of an employee's payroll status, insurance coverage and other benefit entitlements is dependent upon the existence of accurate information in the file. 5.2 Employees may inspect their Personnel File in the Human Resources Department office and obtain copies of items contained in the file at any time the Human Resources Department is open. Employees who wish to correct any .. erroneous or alleged erroneous information In their file should submit such a request in writing to the Human Resources Director,who will judge the merits of the request and respond to the employee. ' 5.3 Personal data contained in the Personnel File is only accessible to the _ employee's direct supervisor, or a supervisor within the department,for purposes involving transfers or promotions. Supervisors and managers will be provided .. access to personnel records of employees in other organizational units with the prior approval of the affected employee's direct supervisor or the Human Resources Department on a need-to-know basis. .M Page t L u ' 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS u 6.0 RELATED DOCUMENTS i Ik' Ilf &1 U J� i� IWI Y.I u N Pepe 2 L r County Sanitation Districts of Policy Number: E40.00 Orange County Effective Date: October 22, 1997 r Subject: SOLICITATION AND DISTRIBUTION Supersedes: Approved by: r 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for solicitation and distribution. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all employees regardless of their organizational unit. r 3.0 DEFINITIONS 4.0 POLICY 4.1 It is the Districts'policy to prohibit solicitation and distribution on its premises by non-employees, and distribution by employees only as outlined in the procedures r in this policy. 5.0 PROCEDURE r 5.1 The Districts limit solicitation and distribution an its premises because these activities can interfere with normal operations, reduce employee efficiency, annoy customers, and pose a threat to security. 5.2 The Director of Human Resources is responsible for administrating this policy and enforcing its provisions. Employees will be subject to disciplinary action for r violating this policy. 5.3 Individuals not employed by the Districts are prohibited from soliciting funds or signatures, conducting membership drives, distributing literature or gifts, offering to sell merchandise or services(except by property identified representatives of suppliers and vendors who have business with the Districts),or engaging in any other solicitation, distribution, or similar activity on Districts'property. r 6.0 EXCEPTIONS r 7.0 PROVISIONS AND CONDITIONS 7.1 The following provisions and conditions apply when employees engage in permitted solicitation or distribution of literature for any group or organization, including charitable organizations. Page L 7.1.1 The sale of merchandise or services is prohibited on Districts' property except as otherwise specified in this policy. 7.1.2 Soliciting and distributing literature during the working time of either the employee making the solicitation or distribution or the targeted employee j is prohibited. The tens "working time,does not include an employee's L..I authorized lunch or rest periods or any other time when the employee is not required to be working. L 7.1.3 Distributing literature in a way that causes litter on Districts' property is prohibited. 1 7.1.4 The Districts maintains different bulletin boards to communicate r information to employees and to post notices required by law. The bulletin boards maintained by the Communications Department are for j general announcements, newsletters, meeting agendas and minutes, employee for-sale items, training calendars, and newspaper clippings. The Human Resources Department bulletin boards are for job announcements, safety notices, federal and state labor laws, and other related material. h+ 8.0 RELATED DOCUMENTS L L L L V L �1 i , WI U Pape 2 I J r County Sanitation Districts of Policy Number: E50.00 Orange County Effective Date: October 22, 1997 Subject: IDEA PROGRAM Supersedes: Approved by: �- 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for ., the Incentives(for) Districts' Employees Achievements (IDEA) Program. 2.0 ORGANIZATIONAL UNITS AFFECTED 2A This policy applies to all employees up to and including first-line supervisors regardless of organizational unit. 3.0 DEFINITIONS 4.0 POLICY 4.1 It is the policy of the Districts to recognize and reward employees'suggestions and ideas for enhancing or improving Districts'procedures on safety, working conditions, or work methods (practices). 5.0 PROCEDURE r 5.1 Employees should obtain an IDEA packet through the Control Center at Plant No. 1, the Operations Center at Plant No. 2 or from an IDEA Screening Committee member. 5.2 Each IDEA should be submitted on a separate IDEA form, and all pertinent _ attachments should be included with each submission. 5.3 All IDEA suggestions should include specific information describing how the proposal could be accomplished in sufficient detail to permit an adequate evaluation of the proposal. 5.4 All IDEA forms must be signed and dated. 5.5 All employees who submit an IDEA suggestion must make a copy for their files. 5.6 All complete packets can be sent through interoffice mail to the IDEA Screening Committee. Packets should be addressed to: Administration -Department 110- Attention IDEA Program. r Page 1 5.7 Once the IDEA Screening Committee receives the proposal,a tracking number will be assigned and this number will be entered into a computer database. The employee who submitted will be sent a letter to confirm receipt of their IDEA including their tracking number. The tracking number should be referenced whenever following upon an employee's IDEA. A copy of the proposal will also f.l be sent to the employee's supervisor and one copy will be forwarded to the Screening Committee for review. If necessary, the employee(s)submitting the j proposal may be contacted by the Screening Committee for further information. L 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS 7.1 Screening Committee Functions. L 7.1.1 The Screening Committee will include at least one representative from each department, including a representative from the Safety and Emergency Response Division. L 7.1.2 The Screening Committee will evaluate projects, approve or disapprove IDFAs submitted, interact with the Clearing House Committee and will L establish award amounts for successful IDEAs. 7.1.3 The Screening committee will meet on the second Tuesday of each ! month to evaluate IDEAS submitted the previous month. 7.1.4 The employee(s)submitting the IDEA will be notified by the Screening , Committee if their IDEA is approved, disapproved or considered L ineligible. 7.1.5 If the Screening Committee is unable to reach a consensus on approving or disapproving an IDEA related to small projects, the IDEA package L may be forwarded to the IDEA Clearinghouse committee for further review. L 7.2 Clearinghouse Committee Functions. 7.2.1 The Clearinghouse Committee is responsible for the technical j evaluation, tracking and review of capital improvement small projects submitted through the IDEA program. 7.2.2 This group consists of staff from Engineering, Operations and L Maintenance, General Services Administration and Technical Services. 7.2.3 Upon the Screening Committee's request, the Clearinghouse will provide L additional technical evaluation, and review/perform a cost-benefit analysis on the proposal. 7.2.4 The Clearinghouse will determine if the proposed suggestion conflicts with or duplicates current or upcoming engineering projects. LJ� L Page 2 r, 7.3 Approval/Disapproval Criteria, 7.3.1 The following criteria shall be used for approving or disapproving an IDEA: • Utility • Economic viability • Reductions in materials, supplies, equipment or work hours • Effect on plant reliability • Effect on individual departments • Effect on processes • Impact on budgets and implementation cost • Intangible benefits such as improved safety, better method, higher employee morale, improved service, improved public relations • The IDEA is beyond the scope of the suggestoPs normal duties and responsibilities 7.4 Awards and Recognition 7.4.1 Successful IDEAS that are determined by the Screening Committee or the Clearinghouse Committee to offer cost savings will be entitled to an e. award equivalent of 10 percent of the initial first year's projected savings—up to a maximum of$1,500. r 7.4.2 Upon acceptance of a cost-savings IDEA,an initial award amount, up to, but not exceeding$150, may be given to the employee. The remainder of the award will be granted upon project implementation and verification of savings achieved. 7.4.3 Other approved IDEAS with intangible benefits may be awarded in lump sum amounts of$50, $100, $150 or$200 as deemed appropriate by the .. Screening Committee. Approved team-project proposal awards will be shared equally by team members whose signatures appear on the submitted IDEA form. In some cases, non-monetary compensation will also be considered. 8.0 RELATED DOCUMENTS r Page 3 ee County Sanitation Districts of Policy Number: E60.00 Orange County Effective Date: October 22, 1997 Subject: INTERNET USAGE Supersedes: Approved by: 1.0 PURPOSE r 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use and access of the Internet with related Districts'equipment. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all Districts'employees, contractors and consultants. rr 3.0 DEFINITIONS Attachment is an application specific file such as a Word or Excel document that is transported with an e- mail message. The recipient must have suitable software for viewing the attachment. .. E-mail is a message, possibly with attachments, composed on a computer and received by a computer. A network, potentially including the Internet, is the transmission medium, Internet is a worldwide network of computers, adhering to universal standards, that are capable of exchanging data with each other. LAN represents a Local Area Network. The Districts' internal network is an example. ar WWW represents the World Wide Web. A subset of the Internet that is graphical in nature and noted far its ease of use. 4.0 POLICY 4.1 Authorization for use must be obtained through your Division. Once authorization is obtained, submit rr a service request to Information Technology. You will be responsible for the security of your account password and you will be held responsible for the use or misuse of your account. 4.2 All data, on all Districts'resources, including printed material and e-mail, are owned by the Districts and are subject to audit and review at any time. These audits/reviews may be conducted by management and/or law enforcement agencies. There is NO expectation of privacy in the use of r Internet and e-mail. 4.3 Relevant, existing Districts'policies apply to Internet usage. In particular: rr 4.3.1 Internet resources shall not be used to obtain or disseminate any sexually oriented material. r, 4.3.2 You shall not use the Internet to send threatening,slanderous, racially and/or sexually harassing messages. 4.3.3 The use of any Districts' resource for personal gain is prohibited. r 4.3.4 Copyrighted software shall not be downloaded unless it is a"demo"package provided by the vendor. Page t r 4.3.5 All downloaded data and software must be scanned for viruses. u 4.3.6 Unencrypted, confidential documents must never be sent via e-mail. 4.4 When using e-mail, never forget that you represent the Districts. Do not speak for the Districts unless L you have the authority to do so. 4.5 Incidental and occasional personal use of the Internet may be permitted, with the consent of your L Division Manager, provided it does not interfere with timely job performance or violate any Districts' I policies. 5.0 PROCEDURE I 5.1 Internet access: L 6.1.1 You must obtain authorization for Internet use through your Division. 5.1.2 Submit a service request to Information Technology after authorization is granted to have an Internet account established. 6.0 EXCEPTIONS y 7.0 PROVISIONS AND CONDITIONS ; 7.1 A violation of standards, procedures or guidelines established pursuant to this policy shall be presented to the Districts' Management for appropriate action and may result in disciplinary action I I including termination and legal prosecution. u 7.2 This policy will be reviewed by each employee and their immediate supervisor prior to the first use of any Intemet-related resource. L 8.0 RELATED DOCUMENTS 8.1 E-mail Guidelines L U L L L L U Page 2 L E-MAIL GUIDELINES r The following section Is NOT part of the Internet Usage Policy, E60.00. It contains information and hints that will assist you in the use of Internet-based e-mail. ,r Guidelines 1. E-mail is not secure. Never include in e-mail anything you want to keep secure and confidential. 2. Management has the right to access all e-mail files created, stored or received on all Districts' systems with no prior notice. r 3. Be careful of he attachments you send. Your recipient may not have the software to read it. An example of this is sending a Microsoft Word document to a site that uses only WordPerfect. .. 4. Do not send large files via e-mail unless necessary. Your recipient may have a"slow" Internet connection and/or may be paying for each received byte. It may be necessary to send a large file through surface mail rather than e-mail. 5. Include a signature block at the bottom of your e-mail messages. This usually contains your name, e-mail address and voice/fax phone numbers. Outlook may be configured to add this automatically. ,r 6. Delivery of e-mail is not 100% reliable. For most important items, let senders know that you have received their e-mail, even if you cannot respond in-depth immediately. 7. Be careful of punctuation and spelling. Use the built-in checkers. This information has been provided courtesy of the Districts' Information Technology Department. r r r r Page 3 r t County Sanitation Districts Policy Number: F10.00 of Orange County A Effective Date: October 22, 1997 Subject: RULES OF CONDUCT Supersedes: Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines regarding rules of conduct for employees. — 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all employees regardless of their organizational unit. 3.0 DEFINRIONS 4.0 POLICY 4.1 Reasonable rules of conduct are necessary for the safety and protection of all employees and to ensure the efficient and productive operation of Districts'facilities. Such rules are established with the ,.. goal of achieving mutual understanding with all employees regarding unacceptable behavior, and should be fairly and equitably administered by all supervisors and managers. r 5.0 PROCEDURE 5A The following examples of conduct should not be considered an exhaustive list, but rather to provide an indication of the types of behavior that are considered unacceptable and their resultant — consequences. 5.1.1 An employee who acts in an irresponsible manner with regard to one of the following areas may be subject to discipline, up to and including termination, after consideration of the employee's past performance, prior discipline, longevity and work history. 5.1.1.1 Coming to work in a timely manner and not abusing time-off privileges. r 5.1.1.2 Proper completion of individual time records in accordance with established procedures. r 5.1.1.3 Proper notification of supervisors in the event of intended absence or tardiness. ,r 5.1.1.4 Careful and considerate use of Districts'property. 5.1.1.5 Observance of all safety rules and regulations. 5.1.1.6 Making false, profane, abusive or malicious statements concerning any employee or officer of the Districts. r 5.1.1.7 Appropriate correction of unacceptable job performance or practices. r r Page 1 r 5.1.2 An employee who acts in an irresponsible manner with regard to one of the following areas 4 may be subject to dismissal without regard to the employee's past performance, prior discipline, longevity and work history. i 5.1.2.1 Charges of Sexual Harassment are substantiated. �I 5.1.2.2 Fighting or any violent act endangering the safety of others. V 5.1.2.3 Accepting gifts or favors of more than token value from anyone doing or seeking to do business with the Districts. 5.1.2.4 Engaging in any activity which represents a violation of the Districts'conflict of L.I interest code. 5.1.2.5 Intentional falsification of any Districts'records. 5.1.2.6 Unauthorized removal of Districts'or others'property. L 5.1.2.7 Defacing, destroying or damaging Districts'property or the property of others. II 5.1.2.8 Possession of weapons or explosives on Districts'premises. Lr 6A.2.9 Violation of substance abuse policy. I u 5.1.2.10 Immoral or indecent conduct,or insubordination,which is defined as refusal or failure to follow the lawful directive of a supervisor or manager or to comply with an established policy or procedure. 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS V 8.0 RELATED DOCUMENTS L L I� U L L L L Papa 2 L _ County Sanitation Districts of Policy Number: F20.00 Orange County Effective Date: October 22, 1997 r Subject: HouRsOFWORK Supersedes: r Approved by: 1.0 PURPOSE r 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the administration of the Districts'working hours. 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all Districts'employees in all organizational units and department unless r otherwise specified. 3.0 DEFINITIONS The Day Shift is an assigned work shift of at least seven consecutive hours between the hours of 6:00 a.m. and 6:00 p.m. r The Night Shift is an assigned work shift of at least seven consecutive hours between the hours of 6:00 p.m. and 6:00 a.m. r Flextime is the option of employees to choose the starting and finishing times of their shift. Overtime is the number of hours in paid status in excess of 40 during a workweek. r Nonexempt Employees are employees who are covered by the minimum wage and overtime provisions of the Fair Labor Standards Act, as amended. Such employees, because of the type of work that they perform and their earnings level, are subject to receiving overtime pay in addition to any entitlement otherwise provided for in applicable Memoranda of understanding or other policies. Exempt Employees are employees who are not covered by the minimum wage and overtime provisions of the Fair Labor Standards Act, as amended. Such employees are considered exempt by virtue of their duties in conformance with the Act's definition of Executive, Management, Supervisory, Administrative and Professional responsibilities. Core Hours are the hours between 8:00 a.m. and 4:00 p.m. on any given day. Payday is the Wednesday before the end of the pay period. Pay Periods are bi-weekly beginning at 12:01 a.m. on the Friday following payday and continuing for a 14- day period ending at midnight on the Thursday following the next payday. �+ Workweek means a seven-day period starting at 12:01 am Friday and ending at midnight on the following Thursday r 4.0 POLICY 4.1 It is the policy of the Districts to establish the time and duration of working hours as required by work load, operations flow, customer service needs,the efficient management of human resources, and any applicable law. Page 1 r 6.0 PROCEDURE L' 5.1 Normal Business Hours. Administrative and business functions are normally performed between the II '' hours of 7:30 a.m. and 5:30 p.m., Monday through Thursday, and between the hours of 7:30 a.m. and W 4:30 p.m.on Friday. However, the Districts allow flextime for employees to choose their starting and finishing times as long as employees whose jobs involve contact with the public or outside organizations are present between the core hours of 8:00 a.m. and 4:00 p.m. In addition, department Li heads may deny flextime to certain employees for reasons of business necessity,work flow, or customer service needs. 5.2 Core Hours. Individual divisions may schedule work beyond the core hours of 8:00 a.m. and 4:00 �I p.m., subject to approval by the department head,to meet specific operating or service requirements in the most cost-effective and efficient manner. Actual starting and ending times of an employee's I 1 shift may vary depending on the operational requirements of each department. 5.3 Shift Schedules. For time record keeping and accounting purposes, the work schedule for full-lime employees is 40 hours per week based on a biweekly payroll period of 80 hours. The actual work periods may be scheduled in shifts of four 9-hour days each week and one additional 8-hour shift on alternate weeks(9/80 schedule), five 8-hour days each week(10180 schedule), or four 10-hour days each week(8180 schedule). Operations employees may work three 12-hour shifts each week and 1 one additional 8-hour shift on alternate weeks(7180 schedule). Day shifts typically begin between V 5:00 a.m. and 8:00 a.m. 5.4 Overtime. Supervisors may schedule overtime or extra shifts as necessary. Supervisors will assign L overtime to nonexempt employees in the particular job for which overtime is required. Non-exempt employees are not permitted to work overtime without the prior written or verbal approval of their supervisor, division manager, or department head. ( 1 5.5 Meeting Attendance. Employee attendance at lectures, meetings, and training programs will be considered as part of an employee's work hours if attendance is requested by management. Overtime or compensatory time may be allowed for such attendance only in unusual circumstances and must be approved by the department head in advance of the meeting. 5.6 Make-up Time. At their discretion, supervisors may allow nonexempt employees to make-up lost time 11 during a given workweek. However, make-up time will not be allowed if the lost time results from u conditions the employee could control, if there is no work the employee is qualified to do, or if adequate supervision is not available. 11 5.7 Time Sheets-Nonexempt Employees. All employees are required to complete an individual tlme V record, hereinafter referred to as a"time sheet"showing the daily hours worked. The following points should be considered by employees in filling out time sheets: 5.7.1 Employees should record their total hours worked for each work day on their time sheets and sign their own time sheets at the end of the pay period. 5.7.2 Employees are not permitted to begin work before their normal starting time or work after their normal quitting time without the prior approval of their supervisor. 5.7.3 Employees are required to take scheduled lunch breaks and non-exempt employees are required to take scheduled morning and afternoon breaks. it 5.7.4 Employee time sheets should be checked and signed by the supervisor involved. LI 5.7.5 Unapproved absences are not considered as hours worked for pay purposes. Supervisors should inform employees if they will not be paid for certain hours of in which they are absent ILI! from work. L Page 2 L.I 5.7.6 Filling out another employee's time sheet or falsifying any time sheet is prohibited and may be grounds for disciplinary action, up to and including termination. 5.7.7 Time sheets must be completed in ink and show the beginning and ending time of each shift worked. Time worked should be charged to the appropriate work order category, and time sheets must be signed by both the employee and supervisor. If an employee is unable to complete their time sheet due to absence, the sheet must be completed by the supervisor or designee. 5.7.8 An employee must record all time taken as paid or unpaid leave. Any day with less than the typical amount of time for that shift recorded, usually 8 or 9 hours, must be supported by an explanation of the missing hours in an appropriate space on the sheet. Total hours recorded for each day or shift must agree with the total time for the pay period. 5.7.9 Time sheets will be distributed and collected by supervisors or other designated individuals and submitted to Timekeeping in the Accounting Office no later than Friday noon following the close of the pay period. Time sheets may vary depending upon the operational needs of each department, but will conform to the above requirements. Supervisors are responsible for ensuring that time sheets are submitted in a timely manner. Corrections to a time sheet entry may only be made by supervisors drawing a single line through the incorrect entry, writing the correct entry in the margin, and initialing the change. 5.8 Time Sheets-Exempt Employees. Personnel employed in executive, administrative, professional, or certain computer-related job classifications generally are exempt from the provisions of the Fair Labor Standards Act. Exempt employees are not required to fill out hourly time sheets but must account for .. daily attendance. Time sheets for exempt employees should indicate the days worked during the pay period and include all time taken as paid or unpaid leave. The Daily Time Log should indicate the actual hours worked each day, including those in excess of the regular shift,with the Total Regular and Orr columns filled in, as appropriate; the Summary of Bi-Weekly hours should indicate only the hours in the pay period, e.g., 80.and not any excess hours worked. The appropriate Work Order should be entered, and the time sheet signed by the appropriate management level. Exempt personnel time sheets should also be submitted to Timekeeping in the Accounting office no later than Friday noon following the close of the pay period. In addition, exempt employees will not receive overtime compensation(except as specifically agreed to in an applicable bargaining unit MOU)but occasionally may be eligible for time-off after working abnormally long hours. 5.9 Payday. Paychecks are distributed on the Wednesday immediately preceding the close of a pay Period. Checks received on Wednesday cover the period worked during the previous pay period. If a payday falls on a holiday, checks will normally be distributed on the last working day preceding the holiday. Employees who will not be at work on payday may request that their checks be held, forwarded to their supervisor, or mailed directly to them. Unclaimed checks will be held in the Payroll Office. Checks of individuals who terminate their employment with the Districts, or are separated, will be mailed directly to them on the next regular pay day subsequent to the separation date unless other arrangements are made to hold the check. 6.0 EXCEPTIONS 6.1 Flextime does not apply to the Operations and Maintenance, and General Services Administration departments. .. 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS 8.1 Fair Labor Standards Act, as amended. Page 3 .. County Sanitation Districts Policy Number: F30.00 $T of Orange County Effective Date: October 22, 1997 Subject: ATTENDANCE POLICY Supersedes: Approved by: 1.0 PURPOSE r 1.1 The purpose of this policy is to establish uniform guidelines and procedures for attendance. 2.0 ORGANIZATIONAL UNITS AFFECTED r 2.1 This policy applies to all current employees regardless of their organizational unit. r 3.0 DEFINITIONS 4.0 POLICY r 4.1 Prompt and regular attendance is required in order to maintain effective and efficient Districts' operations.Therefore, all employees are expected to report to work as scheduled unless proper arrangements have been made for authorized absence. 5.0 PROCEDURE ,r 5.1 Supervisor's Responsibility. Supervisors are responsible for ensuring that employees observe the Districts'need for prompt and regular attendance. They are also responsible for providing counseling at each step of this procedure, including referring employees to the Human Resources Department or Employee Assistance Program for help in dealing with medical, physical,or personal difficulties related to their attendance problem. All of the facts and circumstances surrounding an employee's inability to report for work should be considered in the counseling process, including the employee's performance, overall attendance, reasons for missing work and prospects for improvement. While the r Districts' need for prompt and regular attendance of all employees is of utmost importance, it is equally important to recognize individual employee needs in an impartial manner. 5.2 Notification. Employees must notify their supervisor of their inability to report for work as scheduled as far in advance as possible, and in no case later than the regular start time. Employees will be considered late, charged with a partial absence,and have their pay adjusted accordingly if they arrive for work more than fifteen minutes after their start time unless other arrangements are made. Tardiness is not acceptable from a performance standpoint, and excessive tardiness may be the basis for discipline, up to and including termination. .+ 5.3 Employees may also be charged with a partial absence,and have their pay adjusted accordingly, if they leave work early. The notification of absence should include a reasonable explanation and an estimate of when the employee expects to be able to return. The Districts may require medical r documentation of any absence due to illness or injury.particularly when there is an indication that abuse of time-off privileges may exist. r r Page i r 5.4 An absence will be recorded for all unscheduled Personal Leave time off or sick leave use. However, 1.1 absences of more than one consecutive day for the same injury or illness will be treated as a single occurrence. Once an employee has accumulated five separate unscheduled absence occurrences 1 within a calendar year,which may involve more than five days due to absences of more than one V day's duration,their supervisor will meet with them to discuss the reasons for the absences and the Districts' need for regular attendance. The accumulation of seven occurrences of absence within a 12-month period will result in a verbal warning. The eighth occurrence will result in a written warning. V Employees who are charged with ten occurrences of absence within the 12-month period will be subject to termination. , 6.0 EXCEPTIONS LI 7.0 PROVISIONS AND CONDITIONS 8.0 RELATED DOCUMENTS L L L L L L L L l u 6 Pala 2 u i Li q `^ County Sanitation Districts of Policy Number: F40.00 Orange County Effective Date: October 22, 1997 .. Subject: USE OF DISTRICTS' PROPERTY Supersedes: .. Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for the administration, use and disposition of Districts'property. �+ 2.0 ORGANIZATIONAL UNITS AFFECTED 2.1 This policy applies to all employees regardless of their organizational unit. r 3.0 DEFINITIONS Districts' Property. For purposes of this policy, Districts' property includes, but is not limited to: keys, credit cards, scientific equipment, calculators, records, books, cellular phones, Districts-owned vehicles, office telephones, pagers,journals, office equipment and supplies, computers, printers, copy machines, tools, uniforms, employee orientation materials, and all other real property. r 4.0 POLICY 4.1 It is the Districts'policy to maintain the inventory, control and disposition of all property as defined herein. 4.2 It is the Districts'policy the no employees shall use or permit the use of Districts'property for personal convenience or profit. 4.3 It is the Districts'policy that no employee shall use or direct another employee to use Districts'paid work time for matters of convenience or profit. 4.4 It is the Districts'policy that no employee shall remove Districts' property from the premises. 5.0 PROCEDURE 6.0 EXCEPTIONS .. 6.1 Lap-top computers may be taken home by employees with the prior approval of their supervisor, and shall only be used for Districts'business. r 7.0 PROVISIONS AND CONDITIONS 7.1 When an employee separates, all items of Districts' properly issued to that employee must be r' returned or properly accounted for. 8.0 RELATED DOCUMENTS r Page 1 ✓ County Sanitation Districts of Policy Number: F50.00 ! —� Orange County Effective Date: October 22, 1997 Subject: PROBLEM SOLVING PROCEDURE Supersedes: Approved by: 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for solving problems in the workplace. 2.0 ORGANIZATIONAL UNITS AFFECTED d 2.1 This policy applies to all current employees regardless of their organizational unit, although certain MOUs may have language that differs slightly from the language in this policy. In that event, see ,r Section 7.0 of this policy. 3.0 DEFINITIONS 4.0 POLICY 4.1 It is the Districts policy to encourage and facilitate the resolution of employee cencems in a . responsive, timely and fair manner. 5.0 PROCEDURE r 5.1 Employees may bong problems to the attention of Districts' managers through the Problem-Solving Procedure. 5.2 Employees should discuss concems regarding issues which are not grievable with their supervisor as soon as possible. The supervisor will review the situation or decision, and provide a written response within five working days from the date they were notified of the problem. 5.3 If the problem is not resolved to the employee's satisfaction, the employee may file a written statement concerning the problem with the Director of Human Resources or designee within ten days .. of the supervisor's decision. Upon request by either party, a meeting may be held to define issues and establish the remedies sought. 6.0 EXCEPTIONS r 7.0 PROVISIONS AND CONDITIONS 7.1 The provisions, conditions and procedures in this policy may only be used to attempt to resolve issues not subject to the Grievance Procedure provisions of an applicable MOU. 8.0 RELATED DOCUMENTS YJ Page t YY /5-' County Sanitation Districts of Policy Number: F60.00 € Orange County Effective Date: October 22, 1997 .. Subject: GRIEVANCE PROCEDURE Supersedes: Approved by: .. 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in administration of the Districts'Gdevance Procedure. 2.0 ORGANIZATIONAL UNITS AFFECTED .. 2.1 This policy applies to all Districts'employees in all organizational units and departments unless otherwise specified. 3.0 DEFINITIONS A Grievance is any complaint that management has violated a specific written policy or provision of Memorandum of Understanding(MOU). r 4.0 POLICY d+ 4.1 It is the policy of the Districts to allow a grievance to be brought to the attention of the Districts by an individual employee or by a recognized employee organization. 5.0 PROCEDURE 5.1 Grievances brought by two or more employees, and concerning the same incident, issue, or course of conduct, or multiple grievances brought by the same employee may, upon mutual agreement of the Districts and an employee organization, be consolidated for the purposes of this procedure. An employee shall have the right to be represented at all steps of the Grievance Procedure by any other employee within the bargaining group or by the representative of the recognized employee organization. Any reference to days in this article implies business days. 5.2 Step 1. An employee who has a complaint shall attempt to resolve it with their immediate supervisor within five days of the occurrence of the event giving rise to the complaint. The supervisor shall .. attempt to resolve the issues surrounding the complaint,and respond to the employee within five days. 5.3 Step 2. If the grievance is not settled informally at Step 1,it may be presented in writing to the employee's Department Head or designee. This request for formal review must be presented on a form provided by the Districts within five days of the conclusion of Step 1. The written grievance must: 5.3.1 Identify the specific management act to be reviewed; 5.3.2 Specify how the employee was adversely affected; m Page 1 5.3.3 List the specific provisions of the MOU that were allegedly violated, and state how they were j , violated; u 5.3.4 Specify the remedy requested; 5.3.5. Provide the date of attempts at informal resolution and the name of the supervisor or v individual involved. The Department Head, or designee, shall respond in writing to the employee within 10 days after the L date the grievance is received. i 5.4 Step 3. If a grievance is not settled under Step 1 or 2, it may be presented to the Director of Human Resources for review and written response. The request for formal review must be presented on a form provided by the Districts within ten days of the conclusion of Step 1 or 2, and must contain the information specified in Step 2. The Director of Human Resources, or designee,shall respond in writing to the employee within 10 days after the date the grievance is received. 5.5 Step 4. If the grievance cannot be resolved under Step 3, it may be presented to the General i Manager within 10 days from the date the Step 3 finding was issued. The General Manager or V designee, shall respond in writing to the employee within 15 days after the date the grievance is received. ii 5.5.1 Failure of a supervisor, Department Head or other management representative to respond V within the prescribed time limit shall provide a basis for the employee to appeal to the next step. _ If a grievance is not presented or appealed to the next level within the specified time limits, it shall be considered settled on the basis of the preceding response. The Director of Human Lr Resources may be petitioned in writing to waive the step or time requirements provided sufficient cause exists. Time limits may also be extended at any step upon mutual agreement of the parties. V 5.6 Step 5. If the grievance cannot be resolved with the General Manager or designee, it may be presented to the Secretary of the Boards of Directors for consideration by the Boards. Appeal to the L Districts' Boards shall be the final step in the Grievance Procedure. 6.0 EXCEPTIONS I 6.1 A grievance may not be brought by the Districts through this procedure. u 7.0 PROVISIONS AND CONDITIONS L 7.1 General Provisions. An employee shall be given reasonable time off, with advance approval of his or her supervisor, to investigate and process a grievance. When an employee is represented by a li..11 recognized employee organization, that organization may designate one employee to investigate and process the grievance. The employee representative shall be given reasonable time off, with the advance approval of his or her supervisor, to perform this duty. Time off for investigating and processing a grievance shall be without loss of pay. Absence from work will be approved only if it LU does not disrupt the Districts'operations. if the time requested cannot be provided, another fime will be arranged. r 7.2 Discipline imposed under Policy No. F70.00 (Discipline) is not reviewable as a grievance under this procedure. 8.0 RELATED DOCUMENTS 6, L Page 2 it r a County Sanitation Districts of Policy Number: F70.00 Orange County Effective Date: October 22, 1997 Subject: DISCIPLINE Supersedes: Approved by: r r . 1.0 PURPOSE 1.1 The purpose of this policy is to establish uniform guidelines and procedures for use in the administration of fair and consistent discipline in instances where employees have exceeded the limits of acceptable behavior or performance. 2.0 ORGANIZATIONAL UNITS AFFECTED .e 2.1 All Districts'employees. r 3.0 DEFINITIONS Discipline is the occurrence of any of the following actions taken forjust cause with respect to any employee; oral reprimand, counseling memo,written warning, suspension with or without pay, `+ deferral or denial of a merit increase, reduction in pay,demotion to a classification with a lower top step of pay, or dismissal. Dismissal is the separation from Districts employment of a non-probationary employee initiated by The Districts for proper cause. 'Termination"means dismissal and the terms are used Interchangeably throughout this policy manual. 4.0 POLICY 4A The Districts are committed to practicing supervisory and management practices and procedures which support effective operations in the interest of the Districts and of our employees. Such procedures include the administration of fair and consistent discipline in instances where employees have exceeded the limits of acceptable behavior or r performance. Employment with the Districts is voluntarily entered into, and employees have the right to resign at any time to pursue other interests. Similarly, the Districts have the right to conclude an employment relationship for proper cause when it is believed to be in the Districts'best interests. 4.2 The General Manager is authorized and directed to exercise supervision over all employees and to impose discipline, for just cause, upon any person employed under the provisions of r this Policy for both general and serious violstions. 4.3 The General Manager shall establish rules and guidelines pertaining to the procedures r governing such actions. r Pegs t r L ' 4.4 The General Manager is authorized to delegate his authority herein to Department Heads, J Division Mangers, Director of Human Resources and other management and supervisory employees as the General Manager deems appropriate. Notwithstanding the foregoing, "at- will" Executive Management employees may be dismissed at any time,without notice or just 1.1 cause. 4.5 Notwithstanding the foregoing, Executive Management and contract employees who have signed an agreement to serve at the pleasure of the Joint Boards or General Manager are L "al-will"and may be dismissed at any time, without notice or just cause. 5.0 PROCEDURE V 5.1 Discipline occurs when any of the following actions are taken for just cause with respect to any employee: oral reprimand, counseling memo, written warning, suspension with or without pay, deferral or denial of a merit increase, reduction in pay, demotion to a classification with a V lower top step of pay, or dismissal. Dismissal is the termination from Districts employment, of a non-probationary employee, initiated by the Districts for proper cause. Employees exempt from overtime pursuant to the Fair Labor Standards Act, however, shall not be subject to it suspension without pay for less than one week except for major safety violations. 5.2 A Notice of Intent to impose disciplinary action is not required when the disciplinary action L involves an oral reprimand, counseling memo,written warning or suspension for five or fewer working days(with or without pay)or deferral or denial of a merit increase. 5.3 A Notice of Intent to impose disciplinary action is required and will be given to an employee L whenever the disciplinary action involves suspension for more than five working days, reduction in pay, demotion to a classification with a lower top step of pay or dismissal. The Notice of Intent shall be given to the affected employee either by delivery in person or by Certified Mail sent to the employee's last know address. The Notice of Intent shall indicate the date on which it was personally delivered or deposited in the mail,which shall be the date of issuance. 5.3.1 The Notice of Intent shall contain a description of the disciplinary action intended, the effective date of the action,the reasons for the proposed action, and a copy of the I 1 charges and materials upon which the action is based. The Notice shall also provide L a statement of the employee's right to respond, either orally or in writing to the authority initially imposing the discipline, the person to whom any response must be directed, and the fact that such response must be received within ten business days V of the date of issuance of the notice. The Notice will also advise the employee of their right to representation. 5.4 Prior to the effective date of any proposed disciplinary action requiring a Notice of Intent,the employee will be given an opportunity to response either orally or in writing to a management representative with authority to make an effective recommendation on a proposed action. After review of an employee's response, the Districts will notify the employee in writing of any L action to be taken. Such action may not involve discipline more severe than the described in the Notice of Intent; however, the Districts may reduce discipline without further notice. I 5.5 Dismissal shall be proceeded by at least one written warning, except in those situations in V which the employee knows or reasonably should have known that the performance or conduct was unsatisfactory. Such performance or conduct may involve, but is not limited to: I j dishonesty, possession, use, sale or being under the influence or drugs or alcohol, theft or 1..1 misappropriation of Districts'property, falsification of Districts' records, fighting on the job, V Paps 2 li insubordination, acts endangering people or property, or other serious misconduct The Districts may also substitute a documented suspension, with or without pay, in lieu of the written warnings requirement herein. 5.6 If a Notice of Intent is upheld and the disciplinary action is imposed, the employee may request a post disciplinary hearing. The request must be submitted to the Director of Human Resources within ten business days after the date of issuance of the notice of disciplinary action. The Director of Human Resources shall schedule a post disciplinary hearing with the r General Manager or his designee. The General Manager, or his designee, may uphold the disciplinary action which has been taken or may reduce such discipline without the issuance of further notice. The decision of the General Manager or his designee shall be final. r 5.7 The above procedure, including the right to post disciplinary hearing, shall apply to the discipline and dismissal of Executive Management employees,who have not signed an at-will r employment agreement and who are not governed by a memorandum of understanding. 5.8 The Districts may place an employee on investigatory leave without prior notice in order to review or investigate allegations of conduct which, in the Districts'view,would warrant •+ relieving the employee immediately from all work duties. If, upon conclusion of the investigation, neither suspension without pay nor dismissal is determined by the Districts to be appropriate,the employee shall be paid for the leave. Although an investigatory leave ,r may exceed fifteen business days, if a suspension without pay is determined to be the appropriate discipline, a maximum of fifteen business days of the investigatory leave period may be applied to such suspension without pay. 6.0 EXCEPTIONS 7.0 PROVISIONS AND CONDITIONS r 8.0 RELATED DOCUMENTS r 8.1 Policy B100.00 Employee Separation. r r r r r r Page 3 r