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HomeMy WebLinkAbout1997-02-26 �`O�S�PIC Tg p "c COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA February 20, 1997 n nMC THE NVF N NOTICE OF MEETING Phone: JOINT BOARDS OF DIRECTORS (714)962-2411 COUNTY SANITATION DISTRICTS mailing address: NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 P.O. Box 6127 OF ORANGE COUNTY, CALIFORNIA Fountain Valley, CA 92728-8127 street address: WEDNESDAY, FEBRUARY 26, 1997 — 7:30 P.M. 1OB44 Ellis Avenue Fountain Valley, CA 92708-7018 DISTRICTS' ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California 92708 Member Agencies The Regular Meeting of the Joint Boards of Directors of County Sanitation W Districts Nos. 1, 2, 3, 5, 6, 7, 11 , 13 and 14 of Orange County, California, will Cities be held at the above location, time and date. Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Huntington Beach BoarVec#tary Irvine La Habra La Palma Los Alamitos Tentatively - Scheduled Upcoming Meetings Newport Beach Orange Placentia Santa Ana OPERATIONS, MAINTENANCE AND - Wednesday, March 5, 1997, at 5:30 p.m. Seal Beach TECHNICAL SERVICES COMMITTEE Stanton Tustin Villa Park PLANNING, DESIGN AND - Thursday, March 6, 1997, at 5:30 p.m. Yorba Linda CONSTRUCTION COMMITTEE County of Orange FINANCE, ADMINISTRATION AND - Wednesday, March 12, 1997, at 5:30 p.m. HUMAN RESOURCES COMMITTEE Sanitary Districts Costa Mesa EXECUTIVE COMMITTEE - Wednesday, March 19, 1997 at 5:30 p.m. Garden Grove Midway City STEERING COMMITTEE - Wednesday, March 26, 1997 at 5:30 p.m. Water Districts Irvine Ranch A Public Wastewater and Environmental Management Agency Committed to Protecting the Environment Since 1954 "SIRIC$, d F O i a JOINT BOARD MEETING DATES Month Joint Board Meeting February Feb 26, 1997 March Mar 26, 1997 April Apr 23, 1997 May May 28, 1997 June June 25, 1997 July July 23, 1997 August August 27, 1997 September September 24, 1997 October October 22, 1997 November November 19, 1997 December December 17, 1997 January January 28, 1998 February February 28, 1998 March March 25, 1998 "SIRICI CF COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA C/yC InE iNV+P��•i' February 20, 1997 phone: 14)962-2411 mailing address: P.O. Box 8127 Fountain Valley, CA To the Chairman and Members 8272E-8127 of the Joint Boards of Directors street address: 10844 Ellis Avenue Subject: Board Letter Fountain Valley, CA 92708-7018 The following are items that you may find interesting. If you need additional information on any of the items, please call me. Member Agencies Southern California Coastal Water Research Project (SCCWRP) Update Cities The Sanitation Districts, the Los Angeles County Sanitation Districts, the City of Los eim Angeles and the City of San Diego have participated in a joint powers agreement to AnaiBrea study the effects of waste discharges to the Southern California coastal area since Buena Park 1969. The governing commission of SCCWRP was expanded by the original Cypress participants in the early 90's by inviting the three southern California coastal Regional Fountain Valley Fullerton Water Quality Control Boards, the State Water Resources Control Board, and the Huntington Beach regional office of EPA. SCCWRP is one of the few long standing organizations in the Irvine count conducting applied research that Ives public policy makers and operating La Habra country 9 PP 9 P P Y P 9 La Palma agencies like ours the base line information necessary to make informed long-term Los Alamitos decisions on environmental and public health protection. Newport Beach Orange Placentia The focus of SCCWRP's next phase of work will be continued regional programs and Santa Ana new programs to understand the impact of storm water in the near shore. The Seal Beach Stanton Executive Director is preparing a program to expand the membership of SCCWRP to Tustin storm water and flood control agencies to coordinate this effort. Villa Park Yorba Linda Negotiations are currently underway to extend the expiring JPA for another four years. County of Orange A staff report and request for authorization will move through the OMTS Committee and the Joint Boards in the Spring. Sanitary Districts Costa Mesa SCCWRP's Executive Director, Stephen Weisberg sends an Executive Director's Garden Grove Report to the SCCWRP Commission on a regular basis. His most recent report Midway City (dated January 17, 1997) is attached for your information. Water Districts Irvine Ranch A Public Wastewater and Environmental Management Agency Committed to Protecting the Environment Since 1954 \C5 Plf.S C 2 I �r F�iry�INF NNp Members of the Boards of Directors Page 2 February 20, 1997 Committee Assignments Attached is a list of this year's committee assignments made by the Joint Chairman. Chairman Collins has also appointed Sanitation Districts' representatives as follows: South Coast Air Quality Management District Advisory Council, and the newly formed Local Government and Small Business Assistance Advisory Group: Director Hank Wedaa National Water Research Institute: Director Jan Debay Appeal Hearings Attached is the schedule for appeal hearings for March and April. Besides those listed on the calendars, there are several others that still need to be scheduled. General Counsel anticipates that the hearings will continue through May. The Sanitation Districts' Ocean Discharge Permit and Background Information on the Federal Clean Water Act Provisions Allowing for Site-specific Permit Conditions The Sanitation Districts' ocean discharge permit is issued under special provisions of the Federal Clean Water Act. The existing permit was issued in 1985 and was administratively extended in 1990 pending final approval of our application for a new permit, which we filed with the U.S. Environmental Protection Agency (U.S. EPA or EPA) in 1989. The Sanitation Districts' staff now anticipates that EPA will issue a draft approval of our application during the third or fourth quarter of calendar year 1997. The attached staff report, dated February 13, 1997, provides background information on the status of our permit and Section 301(h) of the Federal Clean Water Act--under which we operate. Newspaper Articles of Interest Attached are several recent articles, including two on former Directors of the Sanitation Districts, that you might not have read. EPA Enhancing Enforcement Office Performance Measures The EPA's Office of Enforcement Compliance Assurance (OECA) held a public meeting on February 3 to discuss innovative approaches for measuring the success of an agency's enforcement program. The National Performance Measures Strategy for Enforcement and Compliance Assurance is designed to enhance the current program assessment method of counting the number of inspections conducted, penalties assessed and number of civil and criminal legal cases initiated. The effort is being initiated to support previous efforts to improve OECA's performance measures that were conducted following reorganization of the EPA's enforcement office in 1993. All of EPA's enforcement efforts were split from the program offices ti OH pSt alc rs cr 9,1 f H a _ z T n��T7NCTMF FNVPpN Members of the Boards of Directors Page 3 February 20, 1997 for the sake of efficiency. Unfortunately, this means there is no ongoing relationship between the POTW and the "cops." This causes a lack of understanding and promotes conflict. Consulting with the stakeholders will help improve understanding. The idea is for EPA to stop counting unimportant "beans" and get down to a performance based compliance program. Citing a POTW for a late report or some technical loophole doesn't advance clean water. Staff will advise you of the outcome of this hearing. "Powerful Partnership for Business" Roundtable Jane Tran of the Source Control Division, represented the Sanitation Districts at a roundtable breakfast sponsored by the Community Development Office of the City of Anaheim on January 16. The agenda included presentations on business development programs, other business programs and resources, and an update on new developments in Anaheim. The Districts' participated with a tabletop display of information and programs, such as pollution prevention, source control permitting/enforcement, and the Districts' overall function as a wastewater treatment agency. There were about 300 people present at the breakfast including industries and businesses. Other participants included the Anaheim Chamber of Commerce, OC Small Business Development Center, California Trade and Commerce Agency, Business License representatives, California Manufacturing Technology Center, California Integrated Waste Management Board, Orange County Permit Assistance Center, South Coast Air Quality Management District; and others. Recent Developments re Orange County Bankruptcy The Districts has been served with a subpoena to appear at the State of California v. Matthew Raabe trial. At this time Gary Streed will be representing the Districts. AMSA FaxAlert re Treasury Department Rule Eases Private-Public Partnerships Attached is a January 24, 1997 FaxAlert from AMSA that details recent actions by the U.S. Department of Treasury regarding new IRS private activity bond regulations. The changes will simplify the structuring process for many public/private partnerships and will make tax exempt financing available to a greater number of projects. Training Division Report for the Second Quarter of `96-97 Fiscal Year Attached is a January 27, 1997 memorandum from Training Manager Linda Eisman, detailing training expenditures and activities for the second quarter. Also attached is a copy of the modules for the "Back-to-Basics" Supervisory training that is underway. Q`SIFIGS 0, 9gti F Y �c i F`Th,ME EN'JPCNe• Members of the Boards of Directors Page 4 February 20, 1997 Election of District 7 Chair At Wednesday's Joint Board Meeting, the Directors of District 7 will be asked to elect a new Chair. Proposition 218 Attached are two articles from the California Public Finance publication on Proposition 218, and the "son" of Prop 218. Since the publication of these articles, SB 147 has been introduced which, if passed, would have a very definite impact on the Sanitation Districts. I have attached General Counsel's memorandum on SB 147, which outlines the key points of the proposed legislation. Another Award for the Finance Department The Government Finance Officer's Association (GFOA) has just informed the Finance Department that the Districts' 1996-97 budget document has been awarded the Distinguished Budget Presentation Award. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is the highest form of recognition in governmental budgeting. Its attainment represents a significant achievement by the Districts. In approximately four weeks, GFOA will mail a congratulatory letter to the Joint Chairman, accompanied by a press release. This achievement represents the completion of the triple crown for the Finance Department. Earlier this fiscal year, the Districts' comprehensive Annual Financial Report received GFOA's Certificate of Achievement for Excellence in Financial Reporting and the Districts' Investment Policy received the Municipal Treasurer's Association Certification of Excellence. Tule Ranch Contract for Biosolids Disposal In November 1996, the Directors approved the staff's recommendations for biosolids management contractors, including Tule Ranch. The contract with Tule Ranch was executed by the owner on December 9, 1996. Because of problems complying with the Districts' insurance requirements, the owner decided to change insurance agents in late January. The new agent was able to acquire a policy that satisfies the Districts' requirements. On Wednesday, February 19, Purchasing received a faxed copy of the proof of general liability insurance; however, until the original document is received, final approval to commence hauling biosolids will be withheld. In anticipation of final approval, Tule Ranch has been scheduled to begin hauling approximately 32 loads per week starting Monday, March 3. H ,S1 PAC f5p CF � o 2 Qnt .fi c fCI1V T•4 EN�PC� Members of the Boards of Directors Page 5 February 20, 1997 Upon satisfactory review of Tule Ranch's ability to properly manage 32 loads of biosolids per week, staff plans to increase the amount of material managed under their contract. Repairs to the Ocean Outfall Meter The Plant No. 2 outfall meter was installed in 1986 in two 20 ft. deep underground vaults. The flow meter is very important because is provides process flow information and operates the ocean outfall sampler. When real-time data is not available, the flow has to be estimated, which is slightly less accurate than real data. A spare meter was purchased and placed in the warehouse three years ago. The outfall meter failed on December 19, 1996. An inspection of the meter by maintenance staff revealed that the signal-producing device had failed in one of the probe assemblies. A team of Operations and Maintenance, Compliance and Technical Services staff was formed to evaluate the replacement of the transducer. After an unsuccessful attempt on January 10, the team began planning the complete replacement of the probe assemblies. An evaluation of the low tide opportunities revealed the most opportune time for the replacement of the meter probe assemblies was Monday, February 10. The plan provided for pumping down the Plant No. 1 and 2 collection systems and shutting off the outfall flow for approximately two hours. A contingency plan was developed in the event an unforeseen emergency situation should arise. Staff hired a standby diver to handle any emergency repairs should a structural failure occur or the underground vault(s) filled with water. Chlorination of the 78-inch outfall line was planned in the event it became necessary to use it. The 78-inch outfall would have been used only as a last resort to facilitate emergency repairs. An informational meeting with Compliance staff and the Regional Board was held in Riverside on Wednesday, February 5, to discuss the plan and its contingency provisions in the event there was a problem with installation of the probe assemblies. On the morning of February 17, between 4 and 8 a.m., the probe assembly replacement was completed. Initially, the meter flow signal elements did not function and were removed and sent to the factory for inspection. The flow signal elements were found to be operable, and on Wednesday, February 12, the elements were reinstalled. The meter is once again providing process flow information and operating the ocean outfall sampler. In summary, the Ocean Outfall meter failed. A well-planned repair under dangerous conditions was effected by the O&M staff. Op15I NILiS pf C P i i/f,fllE NIN`� Members of the Boards of Directors Page 6 February 20, 1997 Increase in Vehicle Accidents Reported in O&M Monthly Report to OMTS Committee Attached is a February 19, 1997 memorandum to the Directors from Bob Ooten, Director of Operations and Maintenance regarding the increase in vehicle accidents involving O&M staff. Update on Consolidation Judy Wilson has had discussions with Assemblyman Scott Baugh's office. Assemblyman Baugh has agreed to author the Districts' special legislation to consolidate the nine Districts, and a copy of the bill's language is attached. The strategy is to have the legislation introduced to the Local Government Committee as part of their omnibus bill, meaning that it would travel through the Legislature as part of a package of other administrative and non-controversial issues. In light of this, the bill may not require much lobbying and we may not need the services of a legislative advocate. However, as the responses to the Legislative Advocate Request for Proposals are due February 21, 1 think it would be prudent to complete the selection process. We may end up not hiring anyone, or we may decide that having an advocate on retainer would be a better strategy in case controversy arises. Either way, we would be prepared. The Executive Committee is scheduled to meet March 19 to hear more about this issue. If you would like additional information on any of the above items, please call me. Donald F. McIntyre General Manager DFM:jt 1Ueadldata2lwp dtaWminlGMX0FMI80AR0 LTR197T022697.doc ` IS PICTS �hO� R9yC 1 F d n Y 1 N � Cliyfi NF NVpol Members of the Boards of Directors Page 7 February 20, 1997 Attachments: SCCWRP's Executive Director's Report Dated January 17. 1997. List of Working Committee Assignments. Schedule for Disciplinary Appeal Hearings for March and April 1997. February 13, 1997 Staff Report on Status of NPDES Permit Application. Two Articles from January 16, 1997 Orange County Register about Former Board Members; and Article from Los Angeles Times on Course Offered on Local and Regional Water Issues. January 24, 1997 FaxAlert from AMSA re Public/Private Partnerships. January 27, 1997 Memorandum from Linda Eisman on Second Quarter Training Division Report. Reprints from January 13 and 20, 1997 Issues of California Public Finance Publication. February 13, 1997 Memorandum from General Counsel re New Pending Legislation —SB 147. February 19, 1997 Memorandum from Bob Ooten re Vehicle Accidents. Draft Language of Bill Sponsored by Assemblyman Scott Baugh. 0. SOUTHERN CALIFORNIA COASTAL WATER RESEARCH PROJECT 7171 FENWICK LANE WESTMINSTER, CA 92683.5218 714-894.2222 FAX 714.894.9699 DATE: January 17, 1997 TO: SCCWRP Commission & CTAG FROM: Stephen Weisberg, Executive Director _ RE: EXECUTIVE DIRECTOR'S REPORT ADMINISTRATIVE ACTIVITIES JOINT POWERS AGREEMENT: The Personnel and Finance Committee met on January 6 to discuss development of the Fourth Amended Joint Powers Agreement for the agency effective July 1, 1997. The Committee will report on its progress at the February 14 Commission meeting. FY 1995196 ANNUAL REPORT: Development of the 1995/96 annual report is underway. Sixteen articles documenting the year's research activities and findings have been written and are scheduled for publication. Following an initial review by the Executive Director, the articles will be forwarded to CTAG and peer reviewers for comments. We expect to deliver the report to the printer in May. FY 1997/98 RESEARCH PLAN: Based on the outline of the proposed five-year research plan reviewed by CTAG and the Commission at its October and November 1996 meetings, Staff has developed a draft of proposed projects for the coming year's research plan. It will be presented to CTAG at its January 23 meeting and to the Commission at its February 14 meeting. Based on comments received at these meetings, Staff will revise the individual research plans, add a five-year perspective, and include budgets for CTAG review in Mav and Commission approval at its June 13-meeting. WORLD WIDE WEB PAGE: SCCWRP's World Wide Web page on the Internet (http://www.sccwrp.org) has been visited by over 600 people since its completion and has been registered with all of the major Internet search engines. We have recently made space available on our site to three local scientific organizations: the Southern California Association of Marine Invertebrate Taxonomists (SCAMIT), the southern California chapter of the American Institute of Fisheries Research Biologists (AIFRB), and the southern California chapter of the Society of Environmental Toxicologists and Chemists (SETAC). These arrangements strengthen SCCWRP's goals of enhancing scientific understanding of the Southern California Bight and forming partnerships with other scientific organizations. A Public Agency for Mtdoa Environmental Research v a SCIENTIFIC ACTIVITIES SOUTHERN CALIFORNIA BIGHT PILOT PROJECT: The Steering Committee last met on January 8. The Committee appointed replacements for two committee members who have moved to other jobs and heard progress reports from the chairmen of the working groups. There was discussion of projects for be conducted in 1997 in preparation for the 1998 regional survey, as well as discussion of the process to be used for planning the survey. During the last quarter, the infaunal working group met on three occasions to work on the benthic index, which is nearing completion. The group decided that it would be desirable to get more data for impacted communities in 10 to 30 meters, as well as to improve measurement of total organic carbon and sediment grain size. The basic formulation for the index has been developed and the group is now working on refining the methodology. Significant progress has been made on the sediment chemistry report. We have been able to summarize mean concentrations throughout the Bight and evaluate differences between various areas within the Bight. The sediment chemistry group has determined what level of trace metals are naturally occurring versus what level can be attributed to anthropogenic inputs, and an assessment of organic and inorganic sediment contamination in terms of spatial extent has been summarized for the amount of area exceeding contamination thresholds. Development of the data report is now underway. The sediment chemistry group met on January 7 to discuss planning for the 1998 survey. Subcommittees for trace metals, PCB, and PAH analyses were formed to assess the technical details, cost and feasibility, and data comparability through standardization of analytical methods among the different participating laboratories. The technical subcommittees are scheduled to meet independently over the next several weeks prior to the next Steering Committee meeting. Progress has also been made on the fish tissue contamination report. Bightwide contamination was assessed for three species of flatfish and mean concentrations in fish tissues were compared among different locations within the Bight. The extent of contamination was assessed over the range of each species and across the population of individual fish species. Comparisons were also made between sediments and fish tissues. The results and conclusions were presented to the Steering Committee in October. The conclusions were tentatively approved and the Steering Committee has given authorization to proceed with writing of the bioaccumulation report. Four trawl report group meetings have been held since October, most recently on December 19. With the summarization of logistics, species composition, and anomaly sections nearly complete, emphasis has shifted to site and species assemblage analyses. Work on an index for assessing impacts to demersal fish and invertebrate populations and assemblages has begun, along with development of a plan and identification of data sets for developing the index. Page 2 i 1997 REGIONAL SURVEY PREPARATION: This project has been suspended due to the rescheduling of the next regional survey to 1998. PLAN AND OUTLINE OF "STATE OF THE SOUTHERN CALIFORNIA BIGHT" REPORT: This project will not be completed this year, but will be included in the five-year research perspective. STORMWATER RESEARCH: The draft first year report for the stormwater impacts on Santa Monica Bay project was revised and a final version submitted to the sponsoring agencies (LA County Department of Public Works and USC Sea Grant). Additional funding for 1996/97 research was received from LA County to support two program enhancements: collection of water current information off Ballona Creek and an intensive footprint survey to investigate shallow water contamination patterns from Ballona Creek discharge. In addition, a collaboration between SCCWRP and LA County Public Works has been established to acquire samples of Ballona Creek stormflow (in channel samples) for toxicity measurement. These samples will provide complimentary data for the offshore toxicity measurements. We have obtained and tested eight samples from Ballona Creek under this collaboration. Sampling for the intensive footprint study occurred in November and initial analyses of sediment characteristics have been completed. Remaining analyses (contaminants) will be conducted following receipt of comments from LA County Public Works and NRDC. We also successfully completed our first storm event sampling in December. Twenty samples of Santa Monica Bay surface water were collected and tested for toxicity in conjunction with USC plume dispersion measurements. Following the storm, the Benthic Ecology laboratory obtained sediment samples from eight stations for chemical and benthic infauna analyses. Sampling during two additional storm events is planned for the next quarter. Several additional toxicity tests have also been conducted in order to address QA/QC issues related to TIE studies. BIOMARKERS: The focus of biomarkers research during the last quarter has been on developing the method for analysis of stress proteins in fish. Samples of flatfish (English sole) tissues (liver and muscle) that were collected previously from three locations (Palos Verdes, Orange County shelf, off Dana Point) have been prepared for analysis. Analyses of selected samples were used to evaluate and select the appropriate stress protein antibody system for measurement. These analyses also identified a deficiency in another aspect of the quantification method (determination of concentration from antibody stain density). We are presently evaluating alternative quantification methods involving serial dilutions and different image analysis software in order to improve this aspect of the method. Once the final method is selected, the remaining samples will be analyzed and data compared to corresponding contaminant exposure information. ASSESSMENT OF AMPHIODIA URTICA RESPONSE STUDIES: Data analysis of our last brittlestar toxicity test has been completed. The results indicate that juvenile Amphiodia are more sensitive to contaminated sediment than adults. Additional assessment of Amphiodia data (i.e., preparations for a spring workshop) have been delayed. Page 3 SEDIMENT TOXICITY & BENTHIC INFAUNA DATA ACQUISITION: The planned projects to compile sediment toxicity and benthic infauna data for a State of the Bight report have been postponed until after the next regional survey. BIOACCUMULATION OF CHLORINATED HYDROCARBONS IN HORNYHEAD TURBOT: This project, to determine the bioaccumulation patterns of DDTs and PCBs in hornyhead turbot, is nearing completion. Most of the samples have been analyzed, and results from the in-situ sampling (to measure contaminants in the water column and sediments at the collection sites) are now being summarized. USING MOLECULAR MARKERS TO DETERMINE SOURCES OF ORGANIC CONTAMINANTS: We have selected a suite of sulfur- and nitro-PAHs as target marker compounds based on previous studies by other researchers. We have also analyzed Delec MOR, a raw material in automobile tire manufacturer, and low-flow runoff from Ballona Creek. Preliminary results indicate that at least two (benzothiazole and 2-mercaptobenzo- thiazole) of the target markers are present in the source materials and runoff. The first wet weather sampling has been collected and the samples are being analyzed. TRACING ORGANIC CONTAMINANTS FROM THE WHITE'S POINT OUTFALL EFFLUENT - RADIOISOTOPE STUDIES: This is a three-year joint effort between SCCWRP and USC with funding provided by the Sea Grant program. The study combines radioactive isotope measurements and chemical analyses to estimate the upward movement rates of buried organic contaminants inside the sediment column and their net fluxes between the water-sediment interface. The project was initiated in December; wet weather sampling began on January 6, and sample analyses are in progress. MODEL POTW MONITORING PROGRAM: Revisions to a draft monitoring methods catalog are in progress. Planning is also in progress for a meeting of the Marine Monitoring Methods Committee to standardize fish tissue dissection methods among the agencies. GUIDE TO DISEASES AND ANOMALIES OF DEMERSAL FISHES AND INVERTEBRATES: Acquisition of information, photographs, and specimens from museums and fish anomaly experts is currently underway. GUIDE TO IDENTIFICATION OF DEMERSAL FISHES AND INVERTEBRATES: Project planning is in progress, with data compilation to begin in the spring. This project is proposed for inclusion in the coming year's research plan, with the final product of both CD ROM and printed guides finished in the next fiscal year for use in the 1998 regional survey. ASSESSMENT OF FUNCTIONAL ORGANIZATION OF DEMERSAL FISH COMMUNITIES: Preliminary analysis of SCBPP demeral fish data is currently underway using the functional organization model. This study will aid in development of the demeral fish index currently in development for the SCBPP trawl report. Page 4 0 f EFFLUENT CHARACTERISTICS OF MUNICIPAL AND OTHER WASTEWATERS: Three papers summarizing 1995 effluent data have been completed for the next SCCWRP annual report: 1) large municipal wastewater dischargers; 2) small municipal wastewater dischargers; and 3) power generating stations. A preliminary list of industrial dischargers to the Southern California Bight is complete. We will obtain data on effluent characteristics for these discharges during the next quarter. ARCHIVING SCCWRP HISTORICAL CURRENT METER DATA: The inventory of historic current meter data is about 35-50% complete. Further work on the study has been postponed. HISTORICAL TRENDS IN DEMERSAL FISH POPULATIONS: Historical demersal invertebrate data accumulated by SCCWRP has been incorporated with the historical trawl data base from 1911 to 1977. In addition, fish and invertebrate data collected in SCCWRP reference surveys from 1985 and 1990 have been added to the data base. Acquisition of trawl data since 1977 from the agencies is currently underway. EFFECTS OF WASTEWATER EFFLUENT ON WHITE CROAKER: Collection of white croaker from Palos Verdes shelf, Los Angeles Harbor, and Dana Point is currently underway. Weight and length information and otoliths (for aging the fish) are being collected from fish obtained in these surveys. About 75% of the fish required have been collected and 50-60% of those collected have been processed. Collection and processing will continue through the spring. POINT LOMA OUTFALL EXTENSION STUDY: Sorting and measuring of Amphiodia sampling is continuing. A report analyzing the first two years of data has been completed for inclusion in the next SCCWRP annual report. EXTERNAL COMMUNICATIONS • Steve Weisberg is serving as a member of the Palos Verdes Shelf Technical Advisory Committee for EPA's Superfund program, which met on December 5. The committee is providing technical review for EPA concerning the development of their remediation program. • Jim Allen and Shelly Moore attended the California Cooperative Oceanic Fisheries Investigation (CaICOFI) Annual Conference in October, and made a presentation on the spatial variability in demersal fish and invertebrate assemblages of the Southern California Bight in 1994. • At the CaICOFI conference, Jim Allen also made a presentation on the assemblages of fishes and other organisms taken in driftnet fishes of the North Pacific Transition Zone in 1990-91. Page 5 • Jim Allen presented a lecture on contamination in the Southern California Bight to a coastal and marine policy class at Cal State Long Beach, where he has been appointed as an adjunct professor. • Jim Allen participated as a member of the Scientific Review Panel of the Marine Reserve Research Program of the University of California Sea Grant Program, evaluating proposals submitted for conducting scientific research in marine ecological reserves along the California coast. • Eddy Zeng made a presentation at the Society of Environmental Toxicologists and Chemists' (SETAC) annual meeting in Washington, D.C. in November on in-situ sampling of organic pollutants in the coastal waters off Southern California. • At the SETAC meeting, Steve Bay also made presentations on stormwater toxicity in Santa Monica Bay and relative toxicity of PCB congeners. • Steve Bay and Ken Schiff presented the results of stormwater research efforts to the staffs of the Hyperion Treatment Plant and the Los Angeles Regional Water Quality Control Board. • Steve Bay presented lectures on the fate and effects of contaminants to students at Cal State Los Angeles and Loyola Marymount University. • In December, Steve Bay gave an invited lecture on SCCWRP's research at the Third International Oceanographic Symposium, at the University of Sao Paulo, Brazil. He also presented a short course on marine toxicity test methods while at the university. • Mary Bergen is participating in a workshop at Cabrillo Marine Museum on January 18 where inner-city high school girls will learn about opportunities for careers in marine biology. • Ken Schiff is serving as a member of SMBRP's Sources and Loadings Workgroup, which is designing a monitoring program to measure mass emissions to Santa Monica Bay. - • Jim Allen has been asked to chair the SMBRP Seafood Risk Assessment Report Review Committee. PUBLICATIONS • A manuscript describing demographic variability in seafood consumption rates among recreational anglers in Santa Monica Bay (based on the Santa Monica Bay Seafood Consumption Study), authored by Jim Allen and Dario Diehl, was published in the October 1996 issue of Fishery Bulletin. Page 6 1 • A manuscript regarding seafood tissue monitoring programs, co-authored by Jim Allen, was published in the Marine Technology Society/Institute of Electrical and Electronics Engineers conference proceedings in September 1996. • A manuscript entitled "Temporal considerations in design of benthic monitoring programs", authored by Steve Weisberg (with R. Alden, J. Ranasinghe and D. Dauer), was accepted for publication in Marine Pollution Bulletin. • A manuscript entitled "Temporal trends in abundance of fish from the tidal Delaware River, authored by Steve Weisberg (with P. Himchak, T. Baum, H.T. Wilson and R. Allen), was published in Estuaries. UPCOMING SCCWRP MEETINGS/SEMINARS • The next CTAG meeting will be held on Thursday, January 23, 9:30 a.m. at SCCWRP. • Commission Chair Alan Langworthy will present a seminar entitled "Chemical approaches to wastewater treatment: the Scandinavian experience" on Friday, January 24, 11:00 a.m. at SCCWRP. • Geraldine Knatz of the Port of Long Beach will present a seminar entitled "Environmental issues associated with the Port of Long Beach" on Friday, February 7, 11:00 a.m. at SCCWRP. • The next Southern California Bight Pilot Project (SCBPP) Steering Committee meeting will be held on Tuesday, February 11, 9:30 a.m. at SCCWRP. • The next Personnel and Finance Committee meeting will be held on Friday, February 14, 8:30 a.m. at SCCWRP. • The next Commission meeting will be held on Friday, February 14, 9:30 a.m. at SCCWRP. Page 7 BOARDS OF DIItECTORS Committee Selections - January 31, 1997 OMTS PDC FARR Steve Anderson Tom Carroll George Brown-Chair John Collins, Joint Chair John Collins, Joint Chair John Collins, Joint Chair James Ferryman Shirley Dettloff Jan Debay Pat McGuigan-Chair Brian Donahue Barry Denes Chris Norby Burnie Dunlap Norman Eckenrode John Noyes Patsy Marshall Mark Murphy Margie Rice Eva Miner-Bradford Thomas Saltarelli Dave Sullivan Christina Shea Mark Schwing Peer Swan Sheldon Singer-Chair William Steiner Charles Sylvia Peer Swan Peer Swan Hank Wedaa Todd Spitzer Bob Zemel .......... j. ............ .......... ............... .......... ....... k-IND . .. ....... .. MARCH 1997 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 3 4 5 6 7 10 11 12 13 14 9:00-5:00 9:00- 5:00 EDEN, Geoffrey RODRIGUEZ, Manuel CSDOC- Conf. Room"C' CSDOC -Conf. Room'C' H/O James Evans H/O: Richard R. Powers Attys: Terry C. Andrus Attys: M. Lois Bobak Timothy R. Casey Timothy R. Casey 17 is 19 20 21 9:00-5:00 9:00- 5:00 WILHEIM, John BURGE, Robert CSDOC-Conf. Room OC" CSDOC-Conf. Room"C" H/O: Louis Shepard H/O: James Evans Attys: Thomas M. Nixon Attys: Terry C. Andrus (Union) David Hamilton Timothy R. Casey 24 25 26 27 28 9:00- 5:00 9:00-5:00 9:00- 5:00 WILEY, Don YOUNG, Richard REYES, Rudy CSDOC -Conf. Room 'C' CSDOC- Conf. Room'C" CSDOC - Conf. Room "C' H/O: Richard R. Powers H/O: Linda Holmes HIO: Linda Holmes Attys: M. Lois Bobak Attys: Thomas L. Woodruff Attys: Daniel K. Spradlin Timothy R. Casey Timothy R. Casey Timothy R. Casey 31 Misc. 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Room"C" CSDOC-Conf. Room"Co H/O: Linda Holmes H/O: James Evans Attys: Daniel K. Spradlin Attys: Terry C. Andras Timothy R. Casey Timothy R. Casey 7 8 9 10 11: 9:00- 5:00 9:00- 5:00 HAGERMAN, Daniel WIGINGTON, Lawrence CSDOC -Conf. Room "C" CSDOC- Conf. Room"C" H/O: Louis Shepard H/O: Richard R. Powers Attys: Thomas F. Nixon Attys: M. Lois Bobak Timothy R. Casey Timothy R. Casey 14 15 16 17 18 9:00-5:00 LEGG, Mark CSDOC-Conf. Room"C" H/O: Linda Holmes Attys: Daniel K. Spradlin Timothy R. Casey 21 22 23 24 25 9:00- 5:00 WHITE, Robert CSDOC- Conf. Room"C" H/O: Louis Shepard Attys: Thomas F. Nixon Timothy R. Casey 28 29 301 i Misc. Notes: Tomell & Cotten (Court Reporting Service) 1714) 543-1600 .... .. ... ..... ......... ..................:•:•.v:w•:v.'•.:x,•:wv+..w.: •.::•r••:: ',: n 4 r., ... :.,.. ....n....:. 4... w y ti,.} .. ... .. 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'. .........n.:.hw,:...:..a..r:n,.r::.w::.,..:R:..:).}:•'.?vx::i,:i::i::T:):;tii::•i::::} WS&S 2000-34 atni a v i February 13, 1997 b STAFF REPORT The Sanitation Districts' Ocean Discharge Permit We operate our wastewater treatment facilities in accordance with a permit to discharge treated wastewater that was issued to us in 1985 by the United States Environmental Protection Agency (U.S. EPA or EPA) and the California Regional Water Quality Control Board (CRWQCB). The permit has a detailed list of discharge standards, operating requirements, and ocean monitoring tasks which we must consistently achieve. We operate under special provisions of the federal Clean Water Act (CWA). You have probably heard staff alternately refer to these special provisions as the basis of our"301(h) permit" or"waiver" or"modified ocean discharge permit". These terms all mean the same thing and simply refer to Section 301(h) of the federal Clean Water Act--the rules under which we have operated for over 12 years while successfully protecting public health and the environment. Originally signed into law in 1972, the CWA has been amended a number of times as science, budgetary requirements, public concern, and political priorities have changed with time. These mid-course corrections have strengthened the goals of the CWA to make it the most successful environmental protection act of our time. Today, the waters of the United States, while not perfect, are far more fishable and swimmable than any other time this century. Progress has been significant since those dark days when Lake Erie had been written off as a dead sea, when the Cayahoga River burned, or when wide spread fish kills were all too common and beaches throughout the country were posted as off limits for swimming. In the mid-1970s, several deep-ocean coastal dischargers, including the Sanitation Districts, convinced Congress that the"one-size-fits-all"treatment standard that was enacted in the original 1972 Act to protect inland waters should be slightly amended so that site specific permit requirements could be allowed for qualifying public agencies discharging to ocean waters. Congress agreed and the 1977 amendments to the CWA included the provisions of Section 301(h). The 1977 CWA amendment required that an applicant for a Section 301(h) permit had to demonstrate to the satisfaction of the EPA and the state water quality protection agency that its proposed customized treatment standards would be sufficient to protect public health and the environment. A long list of requirements had to be achieved before a permit application could be approved. The Sanitation Districts successfully met those requirements when we applied for a Section 301(h) modified permit which became effective in 1985. Our application proposed to relax the biochemical oxygen demand and suspended solids concentration limits that are applied to inland dischargers and to toughen the heavy metals, solvents and other industrially-related compound limits required by the California Ocean Plan. We argued that because of the high degree of dilution, distance from shore, and depth of our discharge point, there would be little, if any, impact from oxygen-demanding substances or suspended solids on the marine environment at the concentrations we proposed, but, we would be ever mindful of the toxic substances discharged by industry and would regulate them accordingly. We were right. The results of the CSDOC 0 P.O. Box 8127 0 Fountain Valley, CA 92728-8127 0 (714)962-2411 0 Staff Report Page 2 February 13, 1997 extensive ocean monitoring program that we have conducted since 1985 demonstrate that our dual objectives of public health and environmental protection have been consistently achieved since then. We have been awaiting action by EPA on our application for a second permit for nearly eight years. We applied for a second permit in 1989 in advance of the existing permit expiring in 1990. Since that time, the original permit was administratively extended by the CRWQCB to keep its terms and conditions in place, pending a final resolution of our 1989 application. After many starts and stops, we anticipate that EPA will, during the third or fourth quarter of this calendar year, issue what they call a "tentative decision" in the Federal Register announcing their proposed approval of our application and setting a date for a hearing to receive public comments. EPA's tentative decision awaits the CRWQCB amendment to its Basin Plan and the subsequent approval by the State Water Resources Control Board. This sequence is necessary because it was recently discovered during the EPA permit writing process that the CRWQCB's Basin Plan contains water quality objectives for the Orange County coast that are not consistent with the overarching water quality objectives contained in the state-wide California Ocean Plan. It is not until this ministerial act is completed that EPA can take action to approve our application. So what's next? First, the CRWQCB will be considering the amendment to their Basin Plan in an April 3, 1997 hearing. Later in the spring or early summer, the CRWQCB staff anticipates that they will conduct a hearing to approve improvements to our ocean monitoring program (which we have, for the most part, proposed) and another hearing on establishing where bacterial water quality standards should apply to Orange County's ocean waters extending from the near shore zone out to California's 3-mile limit. Finally, as mentioned above, EPA will begin its process to approve our 1989 application. One last point of information; The Sanitation Districts is not the only publicly owned wastewater treatment agency that has a 301(h)-modified ocean discharge permit. There are 38 others that have an approved permit and many more others who have applied. The attached January 10 memorandum from Kris Lindstrom, our environmental consultant, provides further background on these others. Staff will continue to provide updates as things develop on our permit. BPA:cmc H:%W P.DTAIADM IN1G M1BAN D ERSOICO R R ES971021397.R PT Attachment K. P. LINDSTROM, INC. PLANNING & ENVIRONMENTAL CONSULTING SERVICES MEMORANDUM TO: Don McIntyre Blake Anderson Dave Ludwin Tom Dawes Nancy Wheatley Michael Moore FROM: Kris Lindstrom, Environmental Consultant DATE: January 10, 1997 SUBJECT: 301(h) Program Status Enclosed is an update on the status of the 301(h) program of the federal Clean Water Act which provides for waivers from secondary treatment for qualified ocean dischargers. 7 The waiver provision of the amended 1972 Clean Water Act [Section 301(h)] enacted in 197e provides for secondary treatment waivers on a case-by-case site-specific basis. The provision has resulted in hundreds of million of dollars in savings for construction of secondary treatment facilities and the associated operating costs for qualifying coastal communities throughout the coastal waters of the United States and its territories. The waiver provisions has been used by selected communities with the appropriate oceanographic conditions for effective wastewater assimilation without impairment of beneficial uses. The program provides for toxics control (both industrial pretreatment and non-industrial sources) and intensive effluent and ocean monitoring requirements where required to demonstrate compliance with the stringent criteria which are applied to waiver recipients. Section 301(h) provided for case-by-case applications for discharges of less-than-secondary effluent under an original September 1979 deadline. As a result of litigation, the deadline was extended to December 1982 and was opened up to dischargers who were already achieving secondary treatment. Successful applicants were required to demonstrate to the satisfaction of the U. S. Environmental Protection Agency (EPA) and the appropriate state water quality jurisdiction (as applicable) that certain criteria defined in the Act and its implementing regulations could be achieved. Originally the U. S. Environmental Protection Agency received 208 applications for waivers by 1982. Subsequently, forty of these were revised (under the provisions of a one-time revision opportunity applicable if denied) to address concerns about the original application. This update report summarizes what has become of the 248 applications originally submitted under the provisions of the program (as summarized in Table 1 attached). Current Status of 301(h) Permitting As of January 1997, a total of 38 applicants have received final approvals, 66 have been denied and 71 were withdrawn voluntarily (often after some public controversy or opposition from environmental interest groups or change in local economic, environmental or regulatory conditions). P.O. Box 51008, Pacific Grove, CA 93950-6008 729 Bayview Avenue Pacific Grove, CA 93950-2508 (408) 372-5989 Most of the applications received have come from dischargers in the east (84) and west coasts (83) of the continental U.S. There were also Caribbean applications from Puerto Rico (13) and the Virgin Islands (2). Two of these have been withdrawn and for the remaining eleven, the status is still pending. Table 1 Summary Status of National Clean Water Act 301(h) Program Prepared by K. P. Lindstrom, Inc., Planning and Environmental Consulting Pacific Grove, CA 93950 and updated on January 6, 1997. EPA Applications Tentative Tentative Total Final tNF Wrawals Renewals Renewals Decisions Total In Region submitted Approvals Approval Approvals Approved Pending still Program After Pending Revision 1 45 19 2 16 8 1 3 3 17 II 63 0 0 0 14 0 0 8 8 III 8 0 0 0 3 0 0 0 0 IV 8 0 0 0 5 0 0 0 0 IX 72 31 4 13 26* 2 3 0 11 X 52 10 3 9 15 9 0 9 Totals 248 60 9 38 71 3 3 11 45 * Does not include seven former Trust Territories of the Pacific Islands dischargers which are now independent nations. A number of Pacific Islands whose waters were originally subject to United States EPA regulations also applied and received waivers. Most of these island nations now have independent status and are no longer in the program (i.e. Federated States of Micronesia, Palau, Marshall Islands and Commonwealth of the Marianas which included nine permittees). Remaining in the program are American Samoa (2 applications which have been approved) and the former Trust Territories of the Pacific Islands including Guam which has two permitted discharges. Hawaii had eleven original applications, of which two were eventually permitted and are now in the renewal process for a second five-year permit. One Hawaiian application was denied and seven withdrawn voluntarily. The largest number of applications were filed in the State of California (37) where there is no state- mandated secondary treatment requirement. California has a Water Quality Control Plan for Ocean Waters (EPA approved state water quality plan) which provides for advanced primary treatment with stringent toxics control when discharges are to well-mixed ocean waters. Rather than a technology-based limit, such as secondary treatment, water quality objectives are established for marine waters and initial dilution allowances are considered to meet the objectives.. Dischargers must demonstrate compliance through ambient monitoring programs. In California, a total of 19 applications or approved permits were voluntarily withdrawn, most of which were for wet weather discharges into San Francisco Bay, not into ocean waters. So far, four dischargers have survived the stringent permitting program. These include the City of San Diego K.P. Lindstrom, Inc. Waiver Update - 2 which received an approved permit in November 1995 under a process approved through special Congressional Legislation in 1994. The County Sanitation Districts of Orange County are the r largest discharger nationally under a 301(h) permit with a discharge averaging 240 million gallons a day. Orange County is awaiting a tentative decision for renewal of its first permit issued in 1985 for a five year period. Other applicants which have received renewals of their original permits include the Goleta Sanitary District and the City of Morro Bay/Cuyucos Sanitary District both relatively small dischargers in Central California. Washington State had the next largest number of applications (32) all of which were denied (22) or withdrawn (10). Maine had twenty five applications filed of which 13 now remain in the program. Maine had six denied and two withdrawals. Four states (New Jersey, Virginia, South Carolina and Florida) had a total of twenty five applications all of which were denied or withdrawn. The largest number of approvals for any state has been in Alaska where 9 of the 14 applications have been approved. The other five were withdrawn voluntarily. The U. S. Environmental Protection Agency has developed detailed monitoring program guidelines for the 301(h) program which use state-of the art protocols and intensive quality assurance and control. All data must be reported in a standardized format for input to a national data base management program developed for the program entitled the Ocean Data Evaluation System (ODES). New provisions of the 1987 Clean Water Act Amendments (Section 303) required that marine dischargers holding 301(h) modified NPDES permits must demonstrate equivalent toxic pollutant removal to that achieved by secondary treatment without a pretreatment program in place. EPA has published new Technical Guidance and regulations for implementing the 1987 regulations and this has further strengthened the program. If you have any questions or would like further information please contact me. I have a lot more detailed information on specific waiver permits and other aspects of the program. The information I have provided should be helpful in addressing programmatic questions that may arise as the CSDOC permit renewal application moves ahead to the approval process this year. K.P. Lindstrom, Inc. Waiver Update - 3 NEWSPAPER CLIPPINGS Name of Paper Section Page Date Subject Roland Bigonger, Vorba Linda's first pp mayor, dies of apparent heart attack y con- OBITUARY: He worked to Yorba Linda —which he con- • sidered his greatest achieve- to save Richard Nixon's ment. birth lace. "If it weren't for Roland Bi- P gonger, there would be no Nixon By ANN PEPPER library in Yorba Linda," said The Orange County Register John Taylor, executive director of the library foundation. "He YORBA LINDA — Roland Bi was our single most indispens- gonger, this city's first mayor able friend and we will never for- and the force behind the effort to ., `=" get him." bring the Richard Nixon library t�M,.. Mr. Bigonger, semiretired and here, died suddenly of an appar- living in Lompoc, had come to ent heart attack Tuesday. He Yorba Linda on Tuesday to meet was 70. with a client and was visiting "He was a very great and gen- ROLAND BIGONGER: Helped with his brother Leonard later in erous man," said his eldest son bring Nixon library to ci the day when he apparently suf- and law partner, Jeffrey Bi- 9 ry Ty' fered a heart attack, Jeffrey Bi*- gonger. "He loved his children Rotary Club. gonger said. and his grandchildren ... and he In 1990, when voters failed to Besides Jeffrey, 43, Mr. Bi- had a real gift for communicat- return Mr. Bigonger to office, gonger is survived by his sons ing with other people." Councilman Henry Wedaa — Randy, 40, and John, 35, by his The city's first City Council who edged him by fewer than 200 daughter, Kathleen Gazell, 44, was elected in 1967, and Mr. Bi- votes — said, "Voters have and by Elinor, his wife of 45 gonger won a seat. His col- thrown away a pearl." years. He also leaves six grand- leagues then elected him the At the time,Mr. Bigonger said children,his brothers Henry and city's first mayor. He served on he was comforted by a phone call Leonard and a sister, Helen Bi- the council until 1972,then in 1986 from his friend, former Presi- gonger. A brother, Bob, preced- ran again and was re-elected.He dent Nixon,who he said told him, ed him in death. often focused on attracting new "Never give up." A funeral Mass has been tenta- businesses to the town to help de- Mr. Bigonger got to know the tively scheduled for 9:30 a.m. velop a strong tax base. He also 37th president while working to Saturday at St.Martin de Porres served as president of the city's save the Nixon birthplace and to Catholic Church, 19767 Yorba Chamber of Commerce and its bring the Nixon library complex Linda Blvd. NEWSPAPER CLIPPINGS Name of Paper Section Page Date ect Smith pays Smith also has hired Vicki_ Mathews as an aide, paying hers $58,760, or 5 percent more than- new �'�� __ her pay from former Supervisor- Don Saltarelli. Mathews had re ceived a 9.8 percent raise from,.. top figure• - Saltarelli in September, counts' ■ records show. $66,000 _Z New Supervisor Todd Spitzer, has given lower salaries to his' aides. His chief of staff, Paul V GOVERNMENT: Set b . Hernandez, is paid $41,600. ; y Spitzer is paying his four aides the new O.C. supervi- ' - s percent more on average than;' pay offered by Saltarelli,his pre sor, salary equals that .;: decessor, for most of his 15 Of the record holder, = months in office. Steiner's chief of staff. However, Saltarelli gave his' aides an average pay increase of—- By RICKY YOUNG 9 percent during his last three— The Orange County Register months in office, county records..; New Orange County Supervi- show.Spitzer's pay is 3.8 percent:: g less than those short-lived final: sor Chuck Smith has hired a se-.. salaries. nior staff member who will start— off tied for the highest pay of "I didn't feel it was appropri,.- fered to a supervisorial aide. ate to come in and raise Sala,.. Attorney William Mahoney,57,••- ries," Spitzer said. a La Habra councilman for 12- years,will be paid$66,000 a year. "You have to pay to get good'•• people," Smith said. Mahoney will work on county.. finance issues and possible•• mergers for dozens of water and-..' sewer districts in Orange Coun--- ty. The salary puts Mahoney- equal to the highest-paid aide,-', Mike Spurgeon,an Orange court cilman and chief of staff to Su-'= Steiner. pervisor William , NEWSPAPER CUPPINGS Name at Paper Section page Date object / COSTA MESA/NEWPORT BEACH Course Offered on Water Issues,Goals ' The Mesa Consolidated Water District is offering a free six- month course on local and re- gional water issues. The 11-year-old program in- cludes lectures on ground-water supplies, quality control, re- claimed water and the district's long-term goals for its service area in Costa Mesa and parts of Newport Beach. Field trips to Mesa Consoli- dated's local well and a treat- ment facility are included. Meetings will be held at 7 p.m. on the third Wednesday of every month, beginning next Wednes- day, at district headquarters, 1965 Placentia Ave. Residents who live within district borders can attend. Information.(714)631-1205. —JOHN CANALIS FaxAlert Friday, January 24, 1997 Treasury Department Rule Eases Private-Public Partnerships The U.S. Department of Treasury issued new Internal Revenue Service(IRS)private activity bond regulations on January 16 which will greatly expand a municipalities options to enter into public/private partnerships for the operation and maintenance of public utilities,including.publicly owned treatment works(POTWs),with outstanding tax exempt bonds(see Federal Register Vol. 62,No. 11,page 2275). The new regulations greatly expand the maximum permissible term for management contracts(up to 20 years)and expand the number of projects able to access the"change in use"rules in the event of an asset sale(provided certain requirements are met). These changes will simplify the structuring process for many public/private partnerships and will make tax exempt financing available to a greater number of projects. According to an article prepared by the law firm of McDermott,Will&Emery,the basic legal principal, which remains unchanged by the new rules, is that if arrangements between a governmental and a private entity constitute a"private business use"of 10%or more of a facility financed with tax exempt government obligations,interest on the debt may become taxable retroactive to the date of its issuance. Prior to the issuance of the new rules there was no guidance available to proscribe when private business use existed and management contract deemed not private business use were limited induration and payment structures. Under the old rules the longest contract term available to keep tax exempt status was five years. By allowing for up to 20 year management contracts,the new rules encourage private activity by providing contractors with added assurance that they could recoup the large front-end investments involved in privatization transactions for concession fees,facility improvements and start-up costs,and made such hmrsactions unattractive. In the event of an asset sale,the new rules provide opportunities to retain the tax exempt status of outstanding bonds if, 1)the outstanding bonds are redeemed within 90 days following the sale of the facility or a defeasence escrow is established if the bonds cannot be redeemed within that time frame;2)the consideration for the sale of the facility is exclusively cash,the issuer may expend the sale proceeds for a governmental purpose(any purpose—for example,money generated from the sale of a PU J W could be used fix roads)wittun two years of the sale;or,3)aver the sale,the facility is used for a purpose which would permit the bonds to be considered qualified 501(c)3 . bonds or exempt facility private activity bonds if the requirements applicable to the new bond classification,such as volume cap and public approval, are satisfied. The new rules address several issues raised by the U.S. Conference of Mayors(USCM)in a letter to Treasury Secretary Rubin last summer. The USCM,which has been advocating the removal of federal impediments to private operation and capitalization of public water and wastewater systems,asserts that Private investment in POTWs is"critical"because municipalities will have to invest about$140 billion in capital improvements during the next decade to comply with federal water quality requirements. A complete summary of the new rules will be forwarded to the membership soon viaMember Update. 4 ' January 27, 1997 MEMORANDUM -- E TO: Don McIntyre General Manager FROM: Linda Eisman%�6 Training Manager SUBJECT: Information for February Board Letter From October 1, 1996 through December 31, 1996, the Human Resources Training Division conducted a total of 100 classes at a total cost of$44, 591.00. This averaged to a cost of approximately $446.00 per class. Total attendance during this period was 1, 417, which averages to a cost of training of approximately $31.47 per student. Due to the impact on the workforce by the Investigations conducted during the second quarter (i.e. personel shortages in the field), most training originally scheduled had to be rescheduled to third quarter. This resulted in approximately one half the attendance reported during the first quarter of FY 96/97. Training efforts during the second quarter were focused primarily on the design and development of a "Back To Basics" Supervisory Training Program. A critical need for this course was emphasized as a result of the Investigations. In the "Back to Basics" Supervisor Training, supervisors will be certified through an internal certification program in the basic requisite skills required on the job to effectively supervise. The program consists of several modules which focus on such topics as: Dealing with Substance Abuse in the Workplace; Understanding the Supervisor's Role as a member of the District's Management Team; Implementation and Application of Districts' Policies and Procedures; Monitoring Employee Performance and Maintaining Accountability; Sensitivity Training (Prevention of Sexual Harassment, Understanding Cultural Diversity, etc.); Understanding Federal and Cal OSHA Safety Requirements; Communicating Behavioral Expectations, etc. Pre-tests and post-tests are given at the beginning and end of each training module to measure the amount of learning which actually takes place and to ensure that supervisors possess the prerequisite knowledge needed on the job. The first module of the "Back to Basics" Supervisory Trainining Program, titled "Dealing with Substance Abuse" was conducted January 22 and 23, 1997. Supervisors were required to attend two four-hour sessions covering: CSDOC 0 P.O.Box 8127 0 Fountain valley,CA 92728-8127 0(714)962-2411 Don Mclntyres January 27, 1997 Page 2 of 2 Drug Abuse in the Workplace The Districts' Proposed Substance Abuse Policy The Supervisor/Manager's Role Observing and Documenting Performance Problems Planning, Conducting, and Following Up on a Confrontation Meeting Drug Crisis Management. The course was taught by a retired member of the Los Angeles County Sheriffs Department, Mr. Eugene Rudolph. Mr. Rudolph also served on the University of California, Los Angeles Curriculum Development Committee and provided instruction for 48 inter-disciplinary workshops throughout California for the Department of Drug and Alcohol Abuse. He is a past President of the California Narcotics Officers Association and has designed and facilitated hundreds of management and employee drug and alcohol awareness programs throughout the United States and Canada. His expertise and experiences were critical factors in developing role playing scenarios and a key element in the success of the training effort. Due to the subject matter of the training, mandatory attendance was also extended by the Executive Management Team to all Districts' managers and Department Directors. Classes in the "Back to Basics" Supervisor Training will continue throughout the remainder of FY97. LE:dm H:\WP.DTA\HR\2540\EISMAN\FY97BRD.LTR c: J. Wilson M. Peterman y� BACK TO BASICS SUPERVISORY TRAINING SCHEDULE Module 1: Dealing with Substance Abuse in the Workplace Dates: January 22-23, 1997 January 29-30, 1997 February 5-6, 1997 February 19-20, 1997 February 24-25, 1997 Module 2: Understanding the Supervisor's Role as a Member of the Districts' Management Team Dates: March 4, 1997 March 10, 1997 March 25, 1997 Module 3: Establishing and Maintaining a Productive Work Environment(Phase 1) Dates: April 8, 1997 April 17, 1997 April 22, 1997 Module 4: Establishing and Maintaining a Productive Work Environment (Phase 2) Dates: May 1, 1997 May 13, 1997 May 22, 1997 Module 5: Counseling and Coaching Employees Dates: June 3, 1997 June 12, 1997 June 24, 1997 Module 6: Conducting Effective Meetings Dates: July 8, 1997 July 17, 1997 July 29, 1997 Module 7: Implementation and Application of Districts Policies and Procedures Dates: August 5, 1997 • r August 14, 1997 August 26, 1997 Module 8: Understanding Your Role in the Districts Training Program Dates: September 9, 1997 September 18, 1997 September 23, 1997 Module 9: Facilitating Change Dates: October 7, 1997 October 16, 1997 October 28, 1997 Module 10: Diversity in the Workplace (Sensitivity Training) Dates: November 6, 1997 November 18, 1997 November 20, 1997 Module 11: Competitive Advantage Through People Dates: December 2, 1997 December 11, 1997 December 16, 1997 Module 12: Time Management Dates: January 7, 1998 January 16, 1998 January 28, 1998 Time 8:00 - 12:00 a.m. for each module. I t1 __ / AN= A BOND BUYER PUBLICATION JANUARY 20, 1997 HAMBURGER HIGH? DEAL VOLUME A new project in the works in Los Angeles,if successful,could put high school stu- $ Million Issues dents no more than a hop,skip,and a jump away from the nearest i'vIcDonald's. 1/8/97-1/14/97 476 9 Giving a new twist to the buzzphrase"public-private partnership,"the Los Angeles 1/8/96-1/14/96 85 6 Unified School District is planning to break ground this spring on a new high school 1997 YTD 674.9 11 that would be built literally on top of a retail center that could include the fast food 1996 YTD 194.2 13 giant,among other potential tenants. The $100 million project, which developers intend to construct on a series of plat- INSIDE THIS ISSUE forms built into a steep hillside,is expected to be financed in part through about $80 million in certificates of participation.That debt issue would be used to fund the high- school portion of what will be called the Belmont Learning Complex. In addition to NEWS the school and the retail development, planners expect to include 120 units of hous- Bond dollars and Big Macs ..............I See HIGH SCHOOL on page 7 Market bides time on Prop 218..........I Late Christmas gift from CDLAC.....I PROP 218: MARKET STILL HESITANT TO PENALIZE ISSUERS CPI revisions a mixed blessing..........3 Although investors are clearly nervous about the impact Proposition 218 will have Needles votes on recove 3 on municipal debt in California, the market hasn't yet exacted a pricing penalty for ry the uncertainties still swirling around the initiative,some municipal bond profession- als said recently. "I think there's a resistance to overreact[ing],"said David Brodsly,a vice president DEALS and analyst with Moody's Investors Service,"and that's good.If you overreact you're Santa Cruz attracts interest................4 going to lose the opportunity to have a business presence in California during this time." Part of that hesitancy is probably due to the still-high market demand for Oakland picks its spot........................4 California debt,he said.Brodsly was speaking at a conference on implementation of Recent California Bond Sales............4 the controversial proposition. Approved by voters in November, Prop 218 limits the authority of local govern- PEOPLE ments to impose taxes and property-related assessments,fees,and charges.It requires Alameda Corridor names officers......2 See PROP 218 on page 7 LA MTA takes interim step................2 MBIA beefs up West Coast effort......2 CDLAC DISHES OUT MORE DEBT FOR LOCAL HOUSING A decision last month by the California Debt Limit Allocation Committee to MARKETS increase the funding allocation for local housing programs by almost$120 million put CA Mutual Fund Performance...........3 smiles on the-faces of officials at local housing groups in 10 cities and counties.The organizations will use the funds to offer mortgage credit certificates designed to help Muni funds drain dollars....................5 first-time homebuyers purchase their homes. California Debt Barometer.................5 While some county programs that didn't benefit from the funding windfall groused that the last-minute allocation process was arbitrary, advocates for local issuers,who FROM ELSEWHERE have fought consistently for a larger share of the state's debt allocation,were gener- SIA challenges SEC on records.........6 ally pleased with the unexpected bonus. Tiptoeing into cyberspace..................6 "It was a surprise to all of us,"said Daniel Fred,chair of the California Association Infrastructure bank gains popularity..6 of Local Mortgage Issuers.Even though the December allocation did not represent a New NFMA officers..........................6 See CDLAC on page 8 _13v. OV4 2 - IytYYt) N'EN'� p d PROP 218 continued from page I PROP 218 continued from page 7 i approval by a majority of voters for any increase in Sutcliffe,questioned that argument,saying Prop 218 is general taxes, and restricts the dollar amount of fees very careful to define"assessment"as a charge exacted and charges governments can levy so that it reflects the by a government specifically for providing a special actual cost of the service or benefit provided. benefit. If governments charge for projects or services Investors are most worried about the measure's pro- that provide a general benefit, they can't call those visions which allow voters to repeal certain taxes via charges assessments, he said. "Nobody's going to be initiative. "There is disagreement about whether this trying to do general benefit assessments." new voter power would extend to taxes already used by Then again,it's still early in the Prop 218 game,and local governments to secure bond indebtedness. And nobody's sure exactly what will happen next. investor concerns extend to future debt, as buyers of California bonds may now have to gauge how much tax-repeal risk they face when purchasing debt from issuers in the state. Brodsly pointed out that the measure adds a new variable to the bond world, where investors will now have to contend with legal as well as financial risks."It's not part of what bond analysis has traditionally involved, which is risk assessment," he said. "We now are handicapping legal risks." The complexities of the initiative still provoke con- flict and confusion among even the most seasoned pub- lic finance professionals."It will take at least 20 years for Prop 218 to become at least moderately clear,"said Dean Misczynski, director of the California State Library Research Bureau, his tongue only slightly in cheek. Workshops, publications, and working groups are cropping up all over the state to help local officials and public finance participants understand the measure and how to enact its provisions.Part of the problem is that the geography of California local government finance is already so arcane and intricate, littered with parks assessments, landscaping and lighting fees, standby charges, utility users taxes, and a whole array of other revenue sources. Conference participants suggested a number of tac- tics local governments may try using to manuever their way through the post-Prop 218 world. Some suggested that Mello-Roos financing will become more popular, as some local governments decide that the requirements for levying those special district taxes may be less onerous than Prop 218's assessment rules. Others said privatization of some municipal services could help governments-evade some of the measure's restrictions on fees and assessments. And Misczynski predicted some municipalities will use a novel theory to get around the measure's require- ments, by arguing that California governments have invented a new category of assessment not covered by Prop 218:a general-benefit (as opposed to special-ben- efit) assessment. But Sam Sperry, a partner at Orrick, Herrington & See PROP 218 on page 8 OF � 1 y A BOND BUYER PUBLICATION "�'" �E L✓� ���/ JANUARY 13, 1997 DEAL VOLUME GOLDMAN CAPTURES 1996 UNDE RITIN LAURELS The earth didn't move much much in the last quarter of 19 6.For quake-prone $ Million Issues California,the last three months of the year proved fairly st le in the public 1/l/97-1/7/97 302.0 2 finance arena,with few significant changes in the rankings o managing underwrit- 1/1/96-1/7/96 130.123 8 ers,financial advisers,and bond counsel that did business in he state. 1997 YTD 302.0 2 1996 YTD 130.123 8 Most categories were marked only by minor reshuffling of key players, with the biggest ranking change falling among financial advises, where Lazard Freres leapfrogged over five other firms to take the sixth place lot, up from a 12th place INSIDE THIS ISSUE ranking at the end of the third quarter. Goldman,Sachs held on to the top book-running manag r position in the state,with 1996 RANKINGS Smith Barney and Lehman Brothers nipping at its heels in second and third place, Underwriters................................7 ee`96 RANKINGS on page 8 Bond Counsel ..............................7 TAXPAYER GROUPS CONCEIVE 'SON' OF PROP. 218 Financial Advisers........................7 In the wake of Proposition 218's success with voters,anti-tax groups are preparing Top Issuers ..................................7 a follow-up initiative that would require a direct vote by citizens on much of the debt Volume Totals ..............................7 issued by state and local agencies. Saying local agencies have put themselves and citizens at risk by overborrowing, anti-tax groups propose to require voter approval on any municipal debt that exceeds 1VEWS a pre-set fiscal limit: an as-yet-undetermined ratio of an agency's total debt to its Goldman leads in 1996 ..............I income.Slated for the statewide ballot in 1998 if it garners enough voter signatures, the proposed initiative would significantly change the face of public finance in Son of Prop. 218? ........................1 California—most notably by subjecting to voter approval debt instruments such as Orange County faces new threat..1 tax allocation bonds,tax anticipation notes,and certificates of participation,which are Redevelopment agencies revive A now exempt from such requirements. "Because_there's very little voter approval required on debt,we think there's been DEALS See DEBT INITIATIVE on page 2 SF Redevelopment finds friend on DEBT INITIATIVE continued from page I ime r net......................................4 a lot of abuse of the process,"said Richard Gann,pres- PEOPLE ident of Paul Gann's Citizens' Committee, a Sacramento-based anti-tax group spearheading the ini- SF picks interim port director ......2 tiative effort."We propose to bring accountability to the LA DWP manager resigns............2 process." Details of the proposed initiative are still being LA Port Director heads out ..........2 worked out,but Gann said a similar proposal circulated by his group in 1994,and originally designed as part of MARKETS the voter initiative which became Proposition 218,will be used as a blueprint. That proposal would have CA Mutual Fund Performance......6 required local agencies—including special districts and California Debt Barometer ..........5 redevelopment agencies — to win voter approval by a Thaw In Markets ..........................5 supermajority for any borrowing which exceeded a cer- tain debt-to-revenue ratio.A vote would have been trig- gered any time a proposed borrowing, when added to an agency's existing debt,exceeded its annual income. OF 2 ,/ NQSNICft Of 0 o V February 19, 1997 MEMORANDUM TO: Board of Directors - QQ � FROM: Robert J. Ooten 4 9A Director of O&M SUBJECT: O&M Vehicle Accidents The purpose of this memo is to explain the large fourth quarter increase in vehicle accidents that was reported in the Operations and Maintenance Monthly Report for the OMTS Committee. It was agreed by the Directors to provide this explanation in the General Manager's Board Letter. The Department of two hundred and fifty personnel had experienced three vehicle accidents in the first nine months of the calendar year which consisted of the following: 1. On March 12, 1996, a private citizen turned into a Districts' vehicle damaging the rear quarter panel. 2. On June 24, 1996 while backing out of a parking stall, a Districts' vehicle hit a private citizen's vehicle which damaged the Districts' vehicle read tail light and bumper and the citizen's passenger door. 3. On September 23, 1996, a Districts' vehicle rear-ended a private citizen's vehicle at slow speed causing rear bumper damage. In the last quarter, the O&M Department reported three vehicle accidents. This was a reporting error. There were actually two as follows: 1) On October 29, 1996, a Districts' cart (golf cart) backed into a Districts' vehicle causing minor damage to the Districts' vehicle passenger side door. 2) On November 26, 1996, a Districts' vehicle was rear-ended while stopped at a traffic light. The Districts' vehicle was pushed into the vehicle ahead. The Districts' vehicle suffered front and rear bumper damage. The citizen's vehicle sustained front bumper damage. t r Board of Directors Page 2 February 19, 1997 The three O&M staff members who caused accidents wrote reports and were counseled on correct driving procedures to prevent accidents. All accidents were considered minor in the Safety Officer's view. RJO:pjm H:\WP.DTA\OM\3410\FINAL\RJONCORRESP.97\ACCIDENT.WPD Attachments c: T. Josway 1 1 � Vehicle Accidents, Damage 1996 Date Number Name ,Dept/Div .Occurred What Occurred i Damage VA96-001 DeWitt, Ron 2230 3/7196 Rear ended private citizen's vehicle. His veh:front bumper,other rear bumper,tail lights VA96-002 Matthews,Terry 33501 3/12196 Driving; private citizen turned left into his vehicle. ;His veh: left rear quarter panel: other: left front fender VA96-003 Reideler,Michael 3590 3/29196 1 Parked at We-enhausen;employee backed Right rear side panel by tailgate 'forklift into vehicle. VA96-004 Sanderson, Joe 3340 4/15/96 Rear ended by private citizen. Left rear and left side board; left fender of trailer VA96-005 Torres, Ed 3340 5/14196 Driving on freeway; hit bump. Tongue on arrow board broke --- - 0 Tore- ---.. L.�. --- -- - - _ VA96-006 Ambriz, Jose 3340: 5/29/96�Attempting right turn;private citizen tried to _ Scraped paint on bumper — s ueeze by_on inside right; struck him_ - _ _ _ VA96-007 Mason,Curtis 3330' 6/6/96 Driving; hit valve on the west side of J digester Bend guard on the truck;valve not damaged VA96-008 ;Myer,John _ 3370�6/24/9616addng 6if W parking stall;hit private citizen's His: rear bumper,tail light; other. passenger side _ vehicle. sliding door._ VA96-009 Sakamoto, Ken_ 35801 7/23/96 _Parking vehilee next to shed;cut too close. _None to vehicle;some to shed. _ _ _ VA96-010 ;Reideler,Michael -_3590 9/9/96�Ddving;private citizen turned teft into his vehicleIHis veh:front bumper other front end, passenger side VA96-011 'Ahem, John 3590� 9117 6 Driving on freeway; piece of wood hit windshield. 'Cracked windshield VA-9-6 Cheffs, Peter 2450 9120/96 Backing truck;vice handle struck direction light Cracked direction light - __ _ Y of another Districts truck. VA96-013 Jones, Jeff 2460 9/23/961Backing vehicle&trailer, struck handrail. Damage to handrail — VA96-014 ,Watson, Simon 3450 9/23/96 Rear ended private citizen's vehicle. is: none;other rear bumper,4 small scratches --- t----.._.. ...._.._... Priv- --- . _hide_. --_. ..-I'H--- one;of . ------_ u per ._ --- ---- - - - - VA96-015 1Campbell, Mark 2460, 10/4/96 Driving;private citzen turned left into him_ His:scratched, left rear quarter panel;other not noted VA96-016 I Dewitt,Ron 2230 10/8/96'Rear ended while stopped at end of off ramp:— IHis: minor rear end;other. moderate front end �..--.._.----- —� ..- . ;---- ---- -- -- —_. .._. --- ----- ..-----. ...-- -- -� VA96-017 McGrath,Peter 3440! 10/29/96 BBacking cart; hit Districts vehicle_ -Passenger side door on vehicle. VA96-018 jWinsor, Charles 3720 10/30/96Rearendedwhilesto _- _ _ _ Aped at freeway on ramp, iHis: rear--*&trout bumper, front bumper_ _ which caused him to rear end_v_eh in front of him. VA96-019'Burrill, St_eve _ _ ' 420 11/26/96!Rear ended while stopped at light,which caused 'His: rear&front_bum_per,other front bumper him to rear end vehi in front of him. _ VA96-020 i3asrai,_Shabbir___ _3720_12_/19_/96 Tanker truck turned right into his vehicle. His:driver side front door&mirror;other: none VA96-021 Navarro, Ray -- 2450 12/30/96�Driving in plant; struck low pole. Front right bumper;damage to pole O VEI! LOG.XLS 1/30197 FEB-20-1997 13:27 P.02i07 e i 02/18/97 9:29 AM 36526 RN9706640 PAGE 1 LEGISLATIVE COUNSEL'S DIGEST Bill No. as introduced, General Subject: Orange County Sanitation District: formation. Existing law, the County Sanitation District Act, provides for the formation, consolidation, officers, and sets forth the powers of, county sanitation districts. This bill would, notwithstanding other provisions of law, impose a state-mandated local program by requiring the governing board of the sanitation district in Orange County created by prescribed consolidation to be reconstituted and consolidated and would specify the composition and organization of its governing board. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. FEB-20-1997 13:27 P.03i07 F 02/18/97 9:29 AN 36526 RN9706640 PAGE 2 This bill would provide that no reimbursement is required by this act for a specified reason. Vote: majority. Appropriation: no. Fiscal committee: yes. State-mandated local program: yes. FEB-20-1997 13:27 P.04i07 02/18/97 9:29 AM 36526 RN9706640 PAGE 1 An act to add Section 4730.65 to the Health and Safety Code, relating to sanitation districts. FEE-20-19W 13:27 P•05/W P 02/18/97 9;29 AM 36526 RN9706640 PAGE 2 THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1 . Section 4730.65 is added to the Health and Safety Code, to read: 4730.65. (a) Notwithstanding Sections 4730, 4730.1 and 4730.2, or any other provision of law, the governing board of the sanitation district in Orange County, that has been created by the consolidation, pursuant to the Cortese-Knox Local Government Reorganization Act of 1985 (Division 3 (commencing with Section 56000) , Title 6, Gov. C. ) , of one or more sanitation districts, originally established pursuant to Section 4730, and one or more sanitation districts, originally established pursuant to Section 4730.1 , shall be consolidated and constituted in accordance with this section. (b) The governing body of the sanitation district established pursuant to this section shall be a board of directors composed of all of the following: (1 ) One member of the city council of each city located wholly or partially within the district's boundaries provided, however, a city within the district, the sewered portion of which city lies entirely within another sanitary district, shall have no representation on the board. (2) One member of the county board of 4 FEB-20-1997 13:28 P,06/07 02/18/97 9:29 AM 36526 RN9706640 PAGE 3 supervisors. (3) One member of the governing body of each sanitary district, the whole or part of which is included in the sanitation district. (4) One member of the governing body of a public agency empowered to and engaged in the collection, transportation, treatment, or disposal of sewage and that was a member agency of a sanitation district consolidated into a sanitation district created pursuant to this section. (c) The governing body of the county and each city, sanitary district, and public agency that is a member agency having a representative on the board of directors of the sanitation district formed under this section, may designate one of its members to act in the place of its regular member in his or her absence or his or her inability to act. (d) No action shall be taken at any meeting of the district 's board of directors unless a majority of all authorized members of the board of directors is in attendance. (e) A majority of the members of the board of directors present shall be required to approve or otherwise act on any matter except as otherwise required by law. FEB-20-1997 0:28 P.07/07 ) 02/18/97 9:29 AM 36526 RN9706640 PAGE 4 SEC. 2. No reimbursement is required by this act pursuant to Section 6 of Article gill B of the California Constitution because the only costs that may be incurred by a local agency or school district are the result of a program for which legislative authority was requested by that local agency or school district, within the meaning of Section 17556 of the Government Code and Section 6 of Article XIiI B of the California Constitution. Notwithstanding Section 17580 of the Government Code, unless otherwise specified, the provisions of this act shall become operative on the same date that the act takes effect pursuant to the California Constitution. 0 - TOTAL P.07 t A ENDA BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING FEBRUARY 26, 1997 - 7:30 P.M. .........................................................................................................................................................................................................._ In accordance with the requirements of Califomia Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Boards for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. ....................................................................................................................................................................................................................... (1) Invocation and Pledge of Allegiance (2) Roll call (3) (a) Consideration of motion to receive and file minute excerpts of member agencies relating to appointment of Directors, if any. (See listing in Board Meeting folders) (b) DISTRICT 7 Election of Chair (4) Appointment of Chair pro tem, if necessary (5) Public Comments: All persons wishing to address the Boards on specific agenda items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Boards of Directors except as authorized by Section 54954.2(b). (6) The Joint Chair, General Manager and General Counsel present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. (a) Report of Joint Chair; consideration of Resolutions or commendations, presentations and awards (b) Report of General Manager (c) Report of General Counsel (7) EACH DISTRICT If no corrections or amendments are made, the following minutes will be deemed approved as mailed and be so ordered by the Chair: District 1 - January 22, 1997 regular District 2 - January 22, 1997 regular District 3 - January 22, 1997 regular District 5 - January 22, 1997 regular District 6 - January 22, 1997 regular District 7 - January 22, 1997 regular District 11 - January 22, 1997 regular District 13 - January 22, 1997 regular District 14 - January 22, 1997 regular (8) Ratifying payment of claims of the joint and individual Districts, by roll call vote, as follows: (Each Director shall be called only once and that vote will be regarded as the same for each District represented unless a Director expresses a desire to vote differently for any District.) ALL DISTRICTS 12/25/96 01/08/97 MISC. Joint Operating Fund - $667,244.02 $295,444.25 $57,500.16 Capital Outlay Revolving Fund - 2,630,281.70 212,751.15 152,325.67 Joint Working Capital Fund - 333,066.29 126,394.00 68,052.71 Self-Funded Insurance Funds - 81,706.74 3,897.44 178,145.80 DISTRICT NO. 1 - 75.00 .00 .00 DISTRICT NO. 2 - 37,203.38 9,020.52 .00 DISTRICT NO. 3 - 33,528.63 22,461.67 .00 DISTRICT NO. 5 - 1,258.11 2,448.91 .00 DISTRICT NO. 6 - 300.00 15.00 .00 DISTRICT NO. 7 - 222.53 9,223.47 .00 DISTRICT NO. 11 - 529.82 820.64 24.05 DISTRICT NO. 13 - .00 .00 .00 DISTRICT NO. 14 - .00 44.19 .00 DISTRICT NOS. 3 & 11 - 1,440.00 .00 .00 DISTRICT NOS. 5 & 6 - 124,410.00 5,190.88 .00 DISTRICT NOS. 6 & 7 - 6,200.01 1,713.36 .00 DISTRICT NOS. 7 & 14 - .00 7,559.02 .00 $3,917 466.23 $696,984.50 $456,048.39 -2- CONSENT CALENDAR - ITEMS (99) - (14) .......................................................................................................................................................................................................................... All matters placed on the consent calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the consent calendar by a Director, staff member or member of the public in attendance, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. Members of the public who wish to remove an item from the consent calendar shall, upon recognition by the chair, state their name, address and designate by number the item to be removed from the consent calendar. The Chair will determine if any items are to be deleted from the consent calendar. ........................................................................................................................................................................................................................ .: Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: ALL DISTRICTS (9) SPECIFICATION NO. C-042, WITH POLYDYNE, INC. FOR PURCHASE OF LIQUID POLYELECTROLYTE CHEMICAL FLOCCULENT (POLYMER) (All Districts): The Operations & Maintenance Department requests authority to issue a contract for the purchase of cationic polymer (estimated annual cost $650,808.00). RECOMMENDED ACTION: 1) Receive and file proposal tabulation and recommendation; and 2) award a contract for Specification No. C-042 to Polydyne, Inc. for purchase of cationic polymer at a unit cost of$1.179 per active pound, plus sales tax, for a one-year period effective April 13, 1997. DISTRICTS 1, 3, 5, 6, 7, 11, 13 & 14 (10) RULES OF PROCEDURE FOR ADMINISTRATIVE PROCEEDINGS BEFORE THE EXECUTIVE COMMITTEE OR THE BOARDS OF DIRECTORS: Technical Services requests approval of the Rules of Procedure for Administrative Proceedings for Permit Suspension, Permit Revocation, and Appeals to the Executive Committee or Board(s) of Directors dated August 28, 1996, pursuant to Sections 615, 618 and 618.1 of the Districts' Ordinance Establishing Wastewater Discharge Regulations (adopted by District 2 on 08/28/96). RECOMMENDED ACTION: 1) Approve the Rules of Procedure for Administrative Proceedings before the Executive Committee or the Boards of Directors dated August 28, 1996. -3- [CONSENT CALENDAR CONTINUED ON PAGE 4] DISTRICT 2 (11) CONTRACT NO. 2-35, MODIFICATIONS TO PORTIONS OF EUCLID TRUNK SEWER AND EUCLID INTERCEPTOR SEWER FOR 1-5 WIDENING, "SEGMENT C" (District 2): The Director of Engineering requests approval of Utility Agreement No. 12-UT-12440 with the State of California, Department of Transportation, District 12, providing for reimbursement by the state for all costs incurred in connection with potholing, marking and locating the existing encased 48-inch diameter Euclid Interceptor Sewer to accommodate the 1-5 Freeway widening. RECOMMENDED ACTIONS: 1) Adopt resolution approving Utility Agreement No. 12-UT-12440 with the State of California, Department of Transportation, District 12, providing for the reimbursement of$11,887.00 by the state to District No. 2 in connection with Contract No. 2-35. DISTRICT 3 (12) UNDERGROUND PIPELINE LICENSE AGREEMENT WITH SOUTHERN PACIFIC TRANSPORTATION COMPANY (SPTCO) (District 3): The Director of Engineering requests approval of a license agreement providing District No. 3 the right to construct, reconstruct, maintain and operate a 24-inch sanitary sewer line within a 60-inch steel casing underneath SPTCO railroad tracks in Imperial Highway, City of La Habra, in accordance with requirements set forth in the plans and specifications for Improvements to Miller-Holder Trunk Sewer System, Reach 3, Contract No. 3-38-3. RECOMMENDED ACTIONS: 1) Adopt resolution approving agreement with SPTCO; and 2) Authorize the General Manager or his designee to issue a purchase order to SPTCO in the amount of$2,975.00 for said agreement. DISTRICTS 7 & 14 (13) APPROVE PLANS AND SPECIFICATIONS - IMPROVEMENTS TO MAIN STREET PUMP STATION, CONTRACT NO. 7-7-1 (Districts 7 & 14) : The Director of Engineering requests approval of plans and specifications and authorization to advertise for bids. RECOMMENDED ACTIONS: 1) Approve the plans and specifications on file at the offices of the Board Secretary; 2) Authorize the General Manager to set March 25, 1997 at 11:00 a.m. for bid opening; and 3) Authorize the Board Secretary to publish the Notice Inviting Bids. DISTRICT 7 (14) QUITCLAIM EASEMENT TO TAVA/KNOWLETON, LLC, a California limited liability company (District 7): The Director of Engineering requests quitclaiming a portion of an easement for the Tustin-Orange Trunk Sewer, Contract No. 7-6-7, to Tava/Knowleton, LLC. RECOMMENDED ACTION: 1) Authorize the General Manager to execute said Quitclaim Deed. END OF CONSENT CALENDAR (15) Consideration of items deleted from Consent Calendar, if any -4- NON-CONSENT CALENDAR ALL DISTRICTS (16) (a) Verbal Report by Chair of Steering Committee re February 26, 1997 meeting. (b) DRAFT STEERING COMMITTEE MINUTES RECOMMENDED ACTION: Receive and file draft Steering Committee Minutes for the meeting held on January 22, 1997. (17) (a) Verbal Report by Chair of Execute Committee re January 29, 1997 meeting. (b) DRAFT EXECUTIVE COMMITTEE MINUTES RECOMMENDED ACTION: Receive and file draft Executive Committee Minutes for the meeting held on January 29, 1997. (c) OPTIONS FOR CONSOLIDATION: CONSIDERATION OF SPECIAL LEGISLATION (All Districts) RECOMMENDED ACTIONS: 1) Proceed with special legislation with the objective of maintaining IRWD on the consolidated Board; 2) Retain a legislative advocate to assist with the legislation (preliminary work is needed to engage a legislative advocate but no award of contract will be made until the legislative situation is further evaluated at the next meeting of the Executive Committee); and 3) Establish revenue zones with current user fees and work to equalize rates over the next five years. (18) (a) Verbal Report by Chair of Operations, Maintenance and Technical Services Committee re February 5, 1997 meeting. (b) DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MINUTES RECOMMENDED ACTION: Receive and file draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on February 5, 1997. (c) SPECIFICATION NO. E-268, IMPLEMENTATION OF A LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) (All Districts): The Laboratory Manager, in conjunction with the Director of Technical Services, requests authority to issue a contract for the purchase of Laboratory Information Management System (LIMS) software, system implementation and training. (OMTS96-018B) RECOMMENDED ACTIONS: 1) Receive and file proposal tabulation and recommendation; 2) Approve budget transfer of$185,100.00; and 3) Award a contract, in form approved by General Counsel, for Specification No. E-268, Implementation of a Laboratory Information Management System (LIMS) to Labware, Inc. for the purchase of LIMS software and services for a total amount not to exceed $281,100.00, plus tax and shipping. -5- [ITEM NO. 18 CONTINUED ON PAGE 6] (18) ALL DISTRICTS - (Continued from page 5) (d) SPECIFICATION NO. E-271, PURCHASE OF SPARE TURBO CHARGER (All Districts): The Operations and Maintenance Department requests that the Contracts/Purchasing Manager be authorized to issue a purchase order for a spare turbo charger at a cost not to exceed $61,000.00, plus tax and freight. (OMTS97-001) RECOMMENDED ACTIONS: 1) Authorize staff to issue a purchase order for Specification No. E-271, Purchase of Spare Turbo Charger, to Cooper Energy Services in an amount not to exceed $61,000.00, plus tax and freight. (19) (a) Verbal Report by Chair of Planning, Design and Construction Committee re February 6, 1997 meeting. (b) DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES RECOMMENDED ACTION: Receive and file draft Planning, Design and Construction Committee Minutes for the meeting held on February 6, 1997. (c) INCREASE GENERAL MANAGER'S AUTHORITY TO ISSUE PURCHASE ORDERS FOR SPECIALIZED OUTFALL SERVICES FOR INVESTIGATION AND REPAIR OF OCEAN OUTFALL, JOB NO. J-39 (All Districts). (PDC97-08) RECOMMENDED ACTION: 1) Authorize the General Manager to issue purchase order contracts for specialized outfall services, increasing the authorized amount of $150,000.00 to an amount not to exceed $200,000.00 (with individual amounts exceeding the current authority of $50,000.00.). (d) AUTHORIZATION TO PROCEED WITH PHASE III OF THE STRATEGIC PLAN (All Districts): The Director of Engineering requests authority to begin Phase III of the Strategic Plan, the preparation of a Program Environmental Impact Report. RECOMMENDED ACTION: 1) Authorize staff to issue a Request for Proposals for a Professional Services Agreement for Preparation of Program Environmental Impact Report, Phase III of the Strategic Plan. (e) AGREEMENT WITH ORANGE COUNTY WATER DISTRICT (OCWD) RE ORANGE COUNTY RECLAMATION (OCR) PROJECT, A JOINT PROJECT (All Districts): The Director of Engineering requests adoption of a resolution to include the OCR Project as a study element in the District's Strategic Plan and to approve a cost-sharing agreement with OCWD for preliminary studies in an amount not to exceed S250,000.00, in a form approved by General Counsel . (PDC97-10) RECOMMENDED ACTIONS: 1) Adopt a resolution to include the Orange County Reclamation Project as a study element in the District's Strategic Plan; and, 2) Approve a cost-sharing agreement with OCWD for preliminary OCR Studies, in a form approved by General Counsel, for a total amount not to exceed $250,000.00 for each party. -6- [ITEM NO. 19 CONTINUED ON PAGE 7] (19) ALL DISTRICTS - (Continued from page 6) (f) JOB NO. J-46, SOLIDS STORAGE REHABILITATION AND AUTOMATION (All Districts): The Director of Engineering requests approval of a professional services agreement providing for the preliminary design to rehabilitate the solids storage conveyance equipment at Plant No. 2, and to automate the solids truck loading operation at both plants. (PDC97-11) RECOMMENDED ACTIONS: 1) Approve Professional Services Agreement with Montgomery Watson providing for the preparation of a preliminary design project report, in an amount not to exceed $ 65,000.00, and 2) Authorize staff to negotiate an addendum for preparation of detailed design after successful completion of the preliminary design, for subsequent approval by the Boards of Directors. (g) ADDENDUM NO. 6 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CH2M HILL, INC. FOR EXPANSION OF EXISTING COMPUTERIZED MONITORING AND CONTROL SYSTEMS AT PLANTS 1 AND 2, JOB NO. J-31 (All Districts): The Director of Engineering requests approval of an addendum to the agreement providing for additional engineering and software development services, and providing for an increase in the CORF budget for Job No. J-31 project series to include major Board-approved purchases. RECOMMENDED ACTIONS: 1) Approve Addendum No. 6 to the Professional Services Agreement with CH2M Hill, Inc. for an amount not to exceed $414,209.00, increasing the total amount from $2,142,428.00 to a total amount not to exceed $2,556,637.00; and 2) Approve increase in CORF budget for Job No. J-31 project series of$1,693,077.00, for a total CORF budget of $9,193,077.00. (20) (a) Verbal Report by Chair of Finance, Administration and Human Resources Committee re February 19, 1997 Meeting. (b) DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES RECOMMENDED ACTION: Receive and file draft Finance, Administration and Human Resources Committee Minutes for the meeting held February 19, 1997. (c) TREASURER'S REPORT FOR THE MONTH OF JANUARY 1997 (FAHR97-09) RECOMMENDED ACTION: Receive and file Treasurer's Report for the month of January 1997. (d) ANNUAL RENEWAL OF BOILER & MACHINERY INSURANCE FOR THE PERIOD MARCH 1, 1997 TO MARCH 1, 1998 (All Districts). (FAHR97-12) RECOMMENDED ACTION: Renew Boiler & Machinery Insurance for the Districts for the period March 1, 1997 to March 1, 1998, with American Manufacturers Mutual Insurance (Kemper Insurance Group), in an amount not to exceed $79,207.00. -7- [ITEM NO. 20 CONTINUED ON PAGE 8] (20) ALL DISTRICTS - (Continued from page 7) (e) RECEIVE AND FILE QUARTERLY INVESTMENT MANAGEMENT PROGRAM REPORT FOR THE PERIOD SEPTEMBER 1 THROUGH DECEMBER 31, 1996 (All Districts). (FAHR97-13) RECOMMENDED ACTION: Receive and file quarterly Investment Management Program Report for the period September 1, 1996 through December 31, 1996. (f) ALTERNATIVE DELIVERY OF COLLECTION SYSTEM O&M SERVICES (All Districts). (FAHR97-14) RECOMMENDED ACTION: 1) Authorize staff to reorganize the Division resulting in a decrease of 13 positions from the current authorized level; 2) Authorize staff to prepare a Request for Proposal to out source the "routine" cleaning of small lines (12" and below) in the three District 7 areas; and 3) Establish a Districts-wide grease mitigation ordinance in cooperation with the cities and the Districts' Source Control Division. (g) RECEIVE AND FILE 1996-97 MID-YEAR FINANCIAL AND OPERATIONAL REPORT FOR PERIOD ENDING DECEMBER 31, 1996 (All Districts). (FAHR97-15) RECOMMENDED ACTION: 1) Receive and file 1996-97 Mid-Year Financial and Operational Report for period ending December 31, 1996; and 2) Approve a supplemental appropriation of$6,927,000.00 within the Capital Outlay Revolving Fund. (h) CONSIDERATION OF CRITICAL GOALS, FISCAL POLICY STATEMENTS AND BUDGET ASSUMPTIONS FOR 1997-98 BUDGET PREPARATION (All Districts): The Steering Committee, FAHR Committee, and staff have drafted Critical Goals, Fiscal Policy Statements and Budget Assumptions for the Joint Boards review prior to staffs preparation of the 1997-98 Budget Recommendations. (FAHR97-16) RECOMMENDED ACTIONS: Approve the 1997-98 Critical Goals, Fiscal Policy Statements, and Budget Assumptions, and direct staff to prepare budgets incorporating these parameters. DISTRICT 5 (21) (a) Verbal report of Director of Engineering (b) REIMBURSEMENT AGREEMENT WITH THE CITY OF NEWPORT BEACH RE CONTRACT NO. 5-41-1, RELOCATION OF LIDO PUMP STATION (District 5): The Director of Engineering requests approval of a reimbursement agreement with the City of Newport Beach for pump station design and granting of an easement for the relocation of the Lido Pump Station; and for the City of Newport Beach to contribute funds allocated for modifications for the existing Lido Pump Station necessary as a result of the city's Pacific Coast Highway Intersection Improvement Project. RECOMMENDED ACTIONS: 1) Approve reimbursement agreement with the City of Newport Beach providing for reimbursement by District 5 in an amount not to exceed $172,100.00 for pump station design; 2) authorize payment of $56,300.00 to the city for required pump station easement; 3) approve reimbursement by the City in a total amount of $179,000.00; and 4) authorize a total project budget of $927,600.00. -8- (22) ALL DISTRICTS ....................................................................................................................................................................................... CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Boards, the Chair may convene the Boards in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation;©employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Boards during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects, the minutes will reflect all required disclosures of information. (a) Convene in closed session, if necessary (1) Confer with Districts' Negotiator re pending MOU Labor Negotiations, Government Code Section 54957.6. (2) Confer with Districts' Management and General Counsel re appeals of termination of employees from investigation (Government Code Section 54956.9(b)(1),(2)). (3) Confer with Special Counsel re status of litigation, Louis Sangermano v. County Sanitation Districts of Orange County, Orange County Superior Court Case No. 732680 (Government Code Section 54956.9[a]). (4) Confer with General Counsel re claim of Mr. and Mrs. William T. White, III, Claim No. 5-CSD-96-L-4.13, for property damage re Bay Bridge Pump Station sewage spill (Government Code Section 54956.9[b][1]). (b) Reconvene in regular session (c) Consideration of action, if any, on matters considered in closed session (23) Matters which a Director would like staff to report on at a subsequent meeting (24) Matters which a Director may wish to place on a future agenda for action and staff report (25) Other business and communications or supplemental agenda items, if any (26) Adjournments ......................................................................................................................................................................................................................... NOTICE TO DIRECTORS: To place items on the agenda for the Regular Meeting of the Joint Boards, Directors shall submit items to the Board Secretary not later than the close of business 14 days preceding the Joint Board meeting. The Board Secretary shall include on the agenda all items submitted by Directors, the General Manager and General Counsel and all formal communications. Board Secretary: Penny Kyle (714) 962-2411, ext. 2026 i...........................................................................................................................................................................................................................r -9- H:\WP.DTA\ADMIN\BS\AG97TEB97\A-02.WPD COUNTY SANITATION DISTRICTS NOS. 11 213, 516, 79 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA MINUTES JOINT BOARD MEETING JANUARY 22, 1997 o�o�S�tRIcrs vFo9 � G � a G THE Et1 ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 e" ROLL CALL A regular meeting of the Boards of Directors of County Sanitation Districts Nos. 1,2,3,5,6,7, 11, 13,and 14 of Orange County, California,was held on January 22, 1997,at 7:30 p.m.,in the Districts'Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present for Districts Nos. 1,2, 3,5, 6, 7, 11, 13,and 14 as follows: ACTIVE ALTERNATE DIRECTORS DIRECTORS DISTRICT NO.1: x_ Pat McGuigan,Chair Thomas E. Lutz x _ James M. Ferryman,Chair pro tem Arthur Perry a Mark A.Murphy Joanne Coontz x Thomas R.Saltarelli Jim Potts x Todd Spitzer William G.Steiner DISTRICT NO.2: _ x Norman Z.Eckenrode,Chair Carol Downey a Mark A.Murphy, Chair pro tem Joanne Coontz x _ Steve Anderson John Holmberg _x John Collins James Pehikin x Barry Denes Bob Bell _ x Burnie Dunlap Glenn Parker x _ Pat McGuigan Thomas E. Lutz x Chris Norby Don Bankhead _ x _ Sheldon Singer George L.Zlaket x Todd Spitzer William G.Steiner _ x Hank Wedaa Mark Schwing Y_ Bob Zemel Tom Daly DISTRICT NO.3: x _ Margie L. Rice, Chair James V. Evans x Sheldon Singer,Chair pro tem George L.Zlaket x _ Steve Anderson John Holmberg x George Brown Gwen Forsythe x Tom Carroll Mary Ann Jones x John Collins James Petrikin x Brian Donahue Harry M.Dotson x Burnie Dunlap Glenn Parker a Patsy Marshall Jack Mauller x Eva Miner-Bradford Paul F.Walker x Pat McGuigan Thomas E. Lutz x Chris Norby Don Bankhead x Todd Spitzer William G.Steiner x Dave Sullivan Tom Harman x Charles E.Sylvia Alice B.Jempsa x Bob Zemel Tom Daly DISTRICT NO.5: _x Jan Debay,Chair John E. Noyes _x William G. Steiner, Chair pro tem Todd Spitzer x_ John E. Noyes Jan Debay DISTRICT NO.6: x James M. Ferryman,Chair Arthur Perry x Jan Debay,Chair pro tem Tom W.Thomson x William G. Steiner Todd Spitzer DISTRICT NO.7: x_ Barry Hammond,Chair Christina Shea x Thomas R.Sattarelli,Chair pro tem Jim Potts x Jan Debay Tom W.Thomson x James M.Ferryman Arthur Perry x Pat McGuigan Thomas E.Lutz a Mark A.Murphy Joanne Coontz x_ William G.Steiner Todd Spitzer DISTRICT NO. 11: x Shirley Dettloff,Chair Tom Harman x Todd Spitzer William G.Steiner _x Dave Sullivan Tom Harman DISTRICT NO.13: x Burnie Dunlap,Chair Glenn Parker x _ William G. Steiner, Chair pro tem Todd Spitzer a Mark A. Murphy Joanne Coontz Mark Schwing x Hank Wedaa x Bob Zemel Tom Daly DISTRICT NO.14: x Thomas R.Saltarelli,Chair Jim Potts a Mark A. Murphy, Chair pro tem Joanne Coontz x _ Barry Hammond Christina Shea x _ William G.Steiner Todd Spitzer _x Peer A. Swan Darryl Miller -2- 8 County Sanitation Districts of Orange County Minutes 01/22/97 STAFF MEMBERS PRESENT: Don F. McIntyre, General Manager, Blake P. Anderson, Assistant General Manager- Operations, Judith A. Wilson, Assistant General Manager-Administration, Penny Kyle, Board Secretary, Nick Arhontes, Ed Hodges, Steve Kozak, David Ludwin, Mike Moore, Bob Ooten, Mike Peterman, Gary Streed, Jean Tappan, Michelle Tuchman, Nancy Wheatley, Ryal Wheeler, Chuck Winsor OTHERS PRESENT: Thomas L. Woodruff, General Counsel, William G. Knopf, Alternate Director Harry Dotson RECEIVE AND FILE MINUTE EXCERPTS RE BOARD APPOINTMENTS (AII Districts MOTION: Receive and file minute excerpts from the following re election of mayors, appointment of alternate Directors and seating new members of the Boards: (*Mayor) City/Agency District Active Director Alternate Director Brea 2, 3 & 13 Burnie Dunlap Glenn Parker* Buena Park 3 Patsy Marshall Jack Mauller Fountain Valley 2 & 3 John Collins James Petrikin* Huntington Beach 3 & 11 Dave Sullivan Tom Harman 11 Shirley Dettloff Tom Harman Orange 1,2,7,13 & 14 Mark A. Murphy Joanne Coontz* Santa Ana 1,2,3 &7 Patricia A. McGuigan Thomas E. Lutz Stanton 3 Brian Donahue* Harry M. Dotson Villa Park 2 Barry Denes* Bob Bell Irvine Ranch Water District 14 Peer A. Swan Daryl G. Miller Board of Supervisors 1,2,3 & 11 Todd Spitzer William G. Steiner 5,6,7,13 & 14 William G. Steiner Todd Spitzer -3- Q County Sanitation Districts of Orange County Minutes 01/22/97 REPORT OF THE JOINT CHAIR The Joint Chair reported on the workshop held by the Ad Hoc Committee re Strategic Plan and the Orange County Water Districts' Water Issues Committee which discussed the Orange County Reclamation Project. Directors from both agencies have agreed to continue discussions and have recommended a Joint Agency Coordination Subcommittee be formed, comprised of three Directors from each agency, to address policy issues. The Joint Chair then announced the following tentatively scheduled upcoming meetings as follows: Strategic Plan Workshop - Saturday, January 25, at 9:00 a.m. Executive Committee - Wednesday, January 29, at 5:30 p.m. All Directors were invited to attend this meeting to discuss the consolidation issue. Steering Committee & Executive Management Team Workshop - Saturday, February 1, at 9:00 a..m. Operations, Maintenance and Technical Services Committee - Wednesday, February 5, at 5:30 p.m. Planning, Design and Construction Committee - Thursday, February 6, at 5:30 p.m. Rate Advisory Committee -Thursday, February 13, at 9:00 a.m. Finance, Administration and Human Resources Committee -Wednesday, February 19, at 5:30 p.m. Steering Committee -Wednesday, February 26, at 5:30 p.m. REPORT OF THE ASSISTANT GENERAL MANAGER Blake Anderson gave a brief report on the Plant No. 2 fire that damaged and/or destroyed four construction management trailers and warehouse facilities on January 13. He reported that it was an electrical fire caused by either a short in a wall or in the wiring of a refrigerator located next to the wall. The damages are estimated at $350,000 to $400,000. Eleven construction inspectors have been temporarily displaced and various equipment and records were destroyed. A hard hat that was damaged beyond recognition by the heat of the fire was put out for review. It was noted this hard hat was in a trailer near the fire. -4- 0 County Sanitation Districts of Orange County Minutes 9 01/22/97 APPROVAL OF MINUTES (All Districts) The Board Secretary has requested that the minutes of the regular meeting held December 18, 1996, be amended with respect to minute excerpts received and filed. The Chair ordered that said minutes, as amended, be deemed approved. Directors John E. Noyes, Todd Spitzer, Dave Sullivan and Hank Wedaa requested that their abstention from voting on the motion be made a matter of record. RATIFICATION OF PAYMENT OF JOINT AND INDIVIDUAL DISTRICT CLAIMS (All Districts MOTION: Ratify payment of Joint and Individual District claims set forth on exhibits "A" , "B", and "C", attached hereto and made a part of these minutes, and summarized below: ALL DISTRICTS 11/27/96 12/11/96 MISC. Joint Operating Fund - $1,135,047.59 $644,818.19 $137.25 Capital Outlay Revolving Fund - 3,783,690.29 628,037.12 Joint Working Capital Fund - 244,529.03 133,290.63 1,291.75 Self-Funded Insurance Funds - 121,888.33 23,005.27 DISTRICT NO. 1 - 8,258.96 458.50 DISTRICT NO. 2 - 32,333.91 8,006.59 DISTRICT NO. 3 - 33,004.06 13,168.06 DISTRICT NO. 5 - 7,563.61 4,806.00 DISTRICT NO. 6 - 2,310.25 318.00 DISTRICT NO. 7 - 6,714.22 2,824.17 DISTRICT NO. 11 - 2,768.20 29,421.47 DISTRICT NO. 13 - 74.53 0.00 DISTRICT NO. 14 - 1,836.63 0.00 DISTRICT NOS. 5 & 6 JOINT - 0.00 85,759.23 DISTRICT NOS. 6 & 7 JOINT - 213.74 1,654.68 DISTRICT NOS. 7 & 14 JOINT - 106.93 5,804.69 5,380,340.28 $1,581,372.60 $1,429.00 Director Todd Spitzer requested that his abstention from voting on this matter be made a matter of record. -5- i County Sanitation Districts of Orange County Minutes 01/22/97 AGREEMENT WITH ORANGE COUNTY EMPLOYEES RETIREMENT SYSTEM (OCERS) REGARDING EARLY RETIREMENT INCENTIVE PROGRAM (All Districts): General Counsel and the Director of Finance recommend execution of an Agreement with OCERS indicating the Districts will pay the actuarially determined cost of the program in accordance with Ordinance No. 132. MOTION: Approve Early Retirement Incentive Agreement with Orange County Employees Retirement System (OCERS). SUMMONS AND COMPLAINT RE BAY BRIDGE PUMP STATION SEWAGE SPILL (All Districts): Receive and file Summons and Complaint, Larry and Donna Anderson, Orange County Superior Court Case No. 773598 relative to alleged personal injuries and property damage due to a sewage spill. MOTION: 1) Receive and file Summons and Complaint; and 2) Authorize the Districts' General Counsel to appear and defend the interests of the Districts. Director Todd Spitzer requested that his abstention to the motion be made a matter of record. DRAFT AD HOC COMMITTEE RE STRATEGIC PLAN COMMITTEE MINUTES (All Districts MOTION: Receive and file draft Ad Hoc Committee re Strategic Plan Minutes for the meeting held on December 5, 1996. DRAFT STEERING COMMITTEE MINUTES (All Districts): A verbal report was presented by John Collins, Chair of Steering Committee, re the January 22, 1997 meeting. MOTION: Receive and file draft Steering Committee Minutes for the meeting held on December 18, 1996. DRAFT PLANNING. DESIGN. AND CONSTRUCTION COMMITTEE MINUTES (All Districts)• A verbal report was presented by Director Sheldon Singer, Chair of the Planning, Design, and Construction Committee, re the January 8, 1997, meeting. MOTION: Receive and file draft Planning, Design, and Construction Committee Minutes for the meeting held on January 8, 1997. -6- p County Sanitation Districts of Orange County Minutes ' 01/22/97 CHANGE ORDER NOS, 10 AND 11 TO JOB NOS, P1-36-1. P1-38-1. P1-38-4. J-17-2 AND P2-43-4 WITH ADVANCO CONSTRUCTORS, INC.. DIVISION OF ZURN CONSTRUCTORS. INC., FOR ELECTRIFICATION OF PUMP DRIVES AT TREATMENT PLANT NO, 1. SECURITY AND LANDSCAPING ELEMENT OF MISCELLANEOUS IMPROVEMENTS TO FACILITIES AT PLANT NO, 1. AND MISCELLANEOUS IMPROVEMENTS TO FACILITIES AT PLANT NOS, 1 AND 2. AND NOTICE OF COMPLETION (All Districts): The Construction Manager and Director of Engineering request approval of Change Order No. 10, providing for four items of additional work, granting a time extension of 335 days for completion of said additional work, and assessment of liquidated damages at $1,000.00 per day for 225 days; approval of Change Order No. 11, providing for an adjustment of Engineer's quantities; and approve execution of the Final Closeout Agreement and filing of a Notice of Completion. (PDC97-01) M TI N: 1) Approve Change Order No. 10 to Job Nos. P1-36-1, P1-38-1, P1-38-4, J-17-2 and P2-43-4 with Advanco Constructors, Inc., Division of Zurn Constructors, Inc. authorizing a net deduction of$188,274.00 from the contract and 335 calendar days; 2) Approve Change Order No. 11, authorizing an addition of$44,842.90 for an adjustment of Engineer's quantities, increasing the total contract amount to $6,144,434.90; and 3) Approve execution of Final Closeout Agreement and authorize filing of a Notice of Completion. CHANGE ORDER NO. 1 TO JOB NOS. P2-35-3. P1-38-5. P2-46 AND P2-55 WITH SVERDRUP CIVIL, INC. FOR MAINTENANCE BUILDING AT PLANT N0, 2, PROCESS AREA FIRE PROTECTION. SIGNAGE & WATER DISTRIBUTION SYSTEM MODIFICATIONS AT PLANT NOS, 1 AND 2. AND CHEMICAL AND PLANT WATER FACILITY MODIFICATIONS AT PLANT NO. 2 (All Districts): The Construction Manager and Director of Engineering request approval of Change Order No. 1 providing for one item of additional work and granting a time extension of 12 calendar days for completion of said additional work. (PDC97-02) MOTION: Approve Change Order No. 1 to Job Nos. P2-35-3, P1-38-5, P2-46 and 132-55 with Sverdrup Civil, Inc., for an addition of$250,000.00 and 12 calendar days, increasing the total contract amount to $13,446,500.00. -7- County Sanitation Districts of Orange County Minutes 01/22/97 ADDENDUM NO, 6 TO PROFESSIONALSERVICES AGREEMENT WITH JOHN CAROLLO ENGINEERS FOR SECONDARY TREATMENT IMPROVEMENTS AT PLANT NO. 1, JOB NO, P1-36. AND SECONDARY TREATMENT EXPANSION AT PLANT NO. 2, JOB NO. P2-42 (All Districts): The Engineering Department requests approval of an addendum to the agreement providing for additional engineering services for construction support services and preparation of Operation and Maintenance manuals. (PDC97-04) M TI N: Approve Addendum No. 6 to Professional Services Agreement with John Carollo Engineers in the amount of$374,909.00, for a total amount not to exceed $7,031,530.00. PROFESSIONAL SERVICES AGREEMENT WITH CAMP DRESSER AND MCKEE, INC. RE TREATMENT. REUSE AND DISPOSAL FACILITIES, JOB NO. J-40-3 (All Districts): The Director of Engineering requests approval of a professional services agreement providing for planning and design services for preparation of Phase II of the Strategic Plan. (PDC97-05) MOTION: Approve Professional Services Agreement with Camp Dresser and McKee, Inc. providing for planning and design services in an amount not to exceed $673,461.00. PROFESSIONAL SERVICES AGREEMENT WITH HOLMES & NARVER RE 66 KV SUBSTATION AT PLANT NO, 1. JOB NO. P1-52 (All Districts): The Director of Engineering requests approval of a professional services agreement providing for design and construction support services to provide facilities for receiving electrical power at 66kV. (PDC97-06) MOTION.: 1) Approve Professional Services Agreement with Holmes and Narver for design and construction support services in an amount not to exceed $115,838.00; and 2) Establish a budget of$1,384,000.00 for 66kV Substation at Plant No. 1, Job No. P1-52. Director William G. Steiner requested that his abstention from voting on this matter be made a matter of record. -8- County Sanitation Districts of Orange County Minutes ' 01/22/97 CHANGE ORDER NO. 5 TO CONTRACT 5-37-3 WITH WAL-CON CONSTRUCTION COMPANY FOR THE REPLACEMENT OF PACIFIC COAST HIGHWAY GRAVITY SEWER, PHASE 3. AND NOTICE OF COMPLETION (Districts 5 & 6): The Construction Manager and Director of Engineering request approval of Change Order No. 5, providing for an adjustment of Engineer's quantities and filing Notice of Completion. (PDC97-03) MOTION: 1) Approve Change Order No. 5 with Wal-Con Construction Company authorizing a deduction of$67,067.80, decreasing the total contract amount to $2,578,333.23, and 2) Approve filing of a Notice of Completion. ADDENDUM NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH CAMP DRESSER & MCKEE, INC. FOR JOB NOS. J40-1 AND J40-2 RE PREPARATION OF PHASE I OF STRATEGIC PLAN (District 7): The Director of General Services Administration requests approval of Addendum No. 2 to the agreement providing for development of sewer cleaning maps. (PDC97-07) Ed Hodges, Director of General Services Administration, addressed the Directors on this matter. MOTION: Approve Addendum No. 2 to the Professional Services Agreement with Camp Dresser and McKee, Inc. in the amount of$224,630.00 for a total amount not to exceed $1,759,255.00. DRAFT FINANCE ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES (All Districts): A verbal report was presented by Director George Brown, Chair of the Finance, Administration, and Human Resources Committee, re the January 15, 1997, meeting. MOTION: Receive and file draft Finance, Administration and Human Resources Committee Minutes for the meeting held January 15, 1997. TREASURER'S REPORT FOR THE MONTH OF DECEMBER 1996 (FAHR97-01) (All Districts MOTION: Receive and file Treasurer's Report for the month of December 1996. -9- County Sanitation Districts of Orange County Minutes 01/22/97 AMENDMENT NO. 1 TO THE CONTRACT FOR PURCHASE OF NATURAL GAS, SPECIFICATION NO, P-170. WITH PAN ENERGY TRADING AND MARKET .SERVICES. INC. (All Districts): The Operations and Maintenance Department requests that the Director of Finance be authorized to negotiate an amendment to the agreement in order to reduce projected natural gas expenses for 1996-97. (FAHR97-04) MOTION: 1) Authorize the Director of Finance, or his designee, to negotiate the amount and conditions within FAHR Committee guidelines, and to execute Amendment No. 1, in form approved by General Counsel; 2) Authorize appropriate budget transfers within the Operations and Maintenance budget to cover Line Item 62 for natural gas. REVISION TO MATURITY CONSTRAINT FOR THE DISTRICTS' LONG-TERM OPERATING MONIES INVESTMENT PORTFOLIO (All Districts): (FAHR97-06) MOTION: Approve the following actions pursuant to Section 16.1 of the Districts' Investment, and further approve that the Districts' external money managers may implement securities purchase authority no sooner than three months following the date of this action, pursuant to the requirements of California Government Code Section 53601: 1) Revise Section 8.2 of the Districts' Investment Policy to read: "Mortgage-backed securities issued by an agency of the U.S. Government which are backed by pools of mortgages guaranteed by the full faith and credit of the U.S. Government, or an agency thereof. Selection of mortgage derivatives, which include interest-only payments (IOs) and principal-only payments (POs), inverse floaters, and re-remics, is hereby prohibited." 2) Revise Section 8.11 of the Districts' Investment Policy to read: "Collateralized mortgage obligations (CMOs) issued by agencies of the U.S. Government which are backed by pools of mortgages guaranteed by the full faith and credit of the U.S. Government, or an agency thereof, and asset-backed securities rated "Aaa" by Moody's and "AAA" by S&P. Selection of mortgage derivatives, which include interest-only payments (IOs) and principal-only payments (POs); inverse floaters, and re-remits, is hereby prohibited. Securities eligible for purchase under this Section 8.11 shall be issued by an issuer having a rating on its unsecured long-term debt of"A" or higher. Combined purchases of mortgage-backed securities, CMOs, and asset-backed securities, as authorized under this Section 8.11 may not exceed 20% of the total Long Term Operating Monies portfolio." -10- County Sanitation Districts of Orange County Minutes Q 01/22/97 3) Revise Section 11.11 of the Districts' Investment Policy to read: "No more than 20% of the Long Term Operating Monies portfolio may be invested in a combination of mortgage-backed securities, CMOs, and asset-backed securities. Mortgage-backed securities, CMOs, and asset-backed securities may only be purchased by the Districts' external money managers with prior Board approval, and may not be purchased by the Districts' staff." 4) Authorize the Districts' external money managers to purchase mortgage-backed securities, CMOs, and asset-backed securities for the Long Term Operating Monies portfolio, pursuant to the requirements of Section 11.11 of the Districts' Investment Policy. 5) Authorize the Districts' external money managers to purchase individual securities, providing the securities are permitted under Section 8.0 of the Policy, which may have a final stated maturity of more than five (5) years from the date of their purchase, pursuant to the requirements of Section 12.2.1 of the Districts' Investment Policy. CONFER WITH DISTRICTS' MANAGEMENT AND GENERAL COUNSEL RE APPEALS OF TERMINATION OF EMPLOYEES FROM INVESTIGATION (All Districts): During open session the Districts' General Counsel, Tom Woodruff, and Assistant General Manager of Administration, Judy Wilson, gave a brief summary of the Districts' appeals process with respect to those employees involved in the Districts' recent investigation. SUMMONS AND COMPLAINT FOR PERSONAL INJURIES AND PROPERTY DAMAGE (All Districts): Receive and file Summons and Complaint, Elvira Muniz, West Orange County Municipal Court Case No. 229628 relative to alleged personal injuries and property damage due to a vehicle accident involving a Districts' vehicle. MOTION: 1) Find that the matter arose subsequent to the posting of the agenda pursuant to authority of Government Code Section 54954.2(b)(2); 2) Receive and file Summons and Complaint; and 3) Authorize the Districts' General Counsel to appear and defend Districts' employee, John Myer, and the interests of the Districts. -11- County Sanitation Districts of Orange County Minutes 01/22/97 SUMMONS AND COMPLAINT FOR BREACH OF CONTRACT AND ENFORCEMENT OF STOP NOTICE (All Districts): Receive and file Summons and Complaint, Robertson's Ready Mix, Ltd., a Partnership v. Sverdrup Civil, Inc., et al., West Orange County Municipal Court Case No. 23012, in connection with Maintenance Building at Plant No. 2, Job No. 132-35-3, Process Area Fire Protection, Signage & Water Distribution System Modifications at Plant No. 1, Job No. P1-38-5, Process Area Fire Protection, Signage & Water Distribution System Modifications at Plant No. 2, Job No. P2-46, and Chemical and Plant Water Facility Modifications at Plant No. 2, Job No. P2-55. MOTION: 1) Find that the matter arose subsequent to the posting of the agenda pursuant to authority of Government Code Section 54954.2(b)(2); 2) Receive and file Summons and Complaint; and 3) Authorize Districts' General Counsel to appear and defend the interests of the Districts. CONSTRUCTION AND EASEMENT AGREEMENT WITH JOHN R. MEISENBACH, PROPERTY OWNER (District 2): The Director of Engineering requests approval of a Construction and Easement Agreement with John R. Meisenbach, property owner of parcel adjoining the Santa Ana River Interceptor Sewer, Contract No. 2-14-2, providing for payment and reimbursement of costs to Mr. Meisenbach for a grant of easement, design work and construction relating to protection of Contract No. 2-14-2 facilities along the Santa Ana River. MOTION: 1) Authorize the General Manager to execute a Construction and Easement Agreement with John R. Meisenbach in the amount of$28,417.53 relating to protection of Contract No. 2-14-2 facilities; and 2) Authorize transfer of$28,417.53 from a portion of the District 2 CIP Budget, Line 9, for payment of this item. APPLICATION FOR LEAVE TO PRESENT LATE CLAIM OF DAVID GATLIFF (District Nos. 5 and 61: Accept Application and grant Leave to Present Late Claim of David Gatliff in an undetermined amount for alleged personal injuries in connection with Replacement of Pacific Coast Highway Gravity Sewer, Phase 3, Contract No. 5-37-3. MOTION: 1) Accept Application and grant Leave to Present Late Claim of David Gatliff in an undetermined amount for alleged personal injuries re Contract No. 5-37-3; 2) Deny the claim; 3) Refer the claim to General Counsel for defense of Districts' interests. -12- County Sanitation Districts of Orange County Minutes 01/22/97 ADJOURNMENTS (All Distrig sl: The Chair declared the meeting adjourned at 8:31 p.m. 14 lj-z�/.Vw Secretary of KBba s o Directors of County Sani n D ricts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 -13- FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 11/22/96 PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11/27/96 POSTING DATE 11/27/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155663 A&D PARTY RENTAL $1.510.45 RENTALS-FAMILY DAY 155664 ABB LOGISTICS CENTER $3,729.44 COMPUTER HARDWARE 155665 ACA $725.00 SEMINAR REGISTRATION 155666 AM BEST COMPANY $85.95 PUBLICATION 155667 API/ROMA INC $731.30 COMPUTER REPAIR 155668 A T&T-CELLULAR CR&R $24.15 LONG DISTANCE TELEPHONE SERVICES 155669 A T&T-CELLULAR CR&R $19.02 LONG DISTANCE TELEPHONE SERVICES 155670 A T&T-CELLULAR CR&R $3.14 LONG DISTANCE TELEPHONE SERVICES 155671 ACE CHEM DRY&/OR $140.00 JANITORIAL SERVICE 155672 AIR PRODUCTS&CHEMICALS $36,644.00 O&M AGREEMENT OXY GEN.SYST.M.0.8-9-89 155673 AISI C/O EXACT EVENTS $350.00 SEMINAR REGISTRATION 155674 ALLIED SUPPLY CO. $1,239.38 MECHANICAL PARTS 155675 AMERIDATA $5,752.68 OFFICE EQUIPMENT 155676 AMERICAN CRANE INSTITUTE $2,678.00 TECHNICAL TRAINING 155677 AMSCO $979.52 SERVICE AGREEMENT 155678 AQUATIC BIOASSAY&CONSULT $7,475.00 LAB SERVICES 155679 AQUATIC TESTING LABORATORY $9,150.00 LAB SERVICES 155680 NICHOLAS ARHONTES $310.42 EXPENSE REIMB. 155681 AMS PRESS $175.25 TECH PUBLICATIONS 155682 ATKINMONES COMPUTER SERVICE $321.30 SERVICE AGREEMENT 155683 AUTOMATIC DATA PROCESSING $4,212.42 PAYROLL SERVICES 155684 AWARDS&TROPHIES $213.35 PLAQUES 155685 BANANA BLUEPRINT $5,800.94 PRINTING M.0.11-07-94 155686 BATTERY SPECIALTIES $1,585.37 BATTERIES 155687 BAUER COMPRESSOR $238.71 COMPRESSOR PARTS 155688 BEACON BAY ENTERPRISES,INC. $11.70 TRUCK WASH TICKETS 155689 WT BILLARD $661.43 BUILDING REPAIRS 155690 BIO-GRO DIVISION $97,792.01 RESIDUALS REMOVAL MO 4-26-95 155691 BOLSA RADIATOR SERVICE $172.40 TRUCK REPAIRS 155692 BOYLE ENGINEERING CORP. $27,619.70 ENGINEERING SERVICES MO 1-12-94,2-8-95,2-9-94 155693 BURKE ENGINEERING CO. $385.92 ELECTRIC SUPPLIES 155694 BURLINGTON SAFETY LAB INC. $54.00 LAB SERVICES 155695 BUSH&ASSOCIATES,INC. $1,428.00 SURVEYING SERVICES M.0.6-8-94 155696 BUSINESS ENTER.TRAINING SOLUT $2,775.00 MANAGEMENT TRAINING 155697 CBHS $125.00 WELLNESS SEMINAR 155698 CCI TECHNOLOGIES $856.11 RELOCATE PHONES 155699 CH2M HILL $316,667.18 ENGINEERING SERVICES J-31 155700 CH2M HILL $195.00 SEMINAR REGISTRATION 155701 MICROBAC LABORATORIES,INC. $720.00 GAS ANALYSIS 155702 C.P.I. $1,060.80 LAB SUPPLIES 155703 CS COMPANY $5,821.49 PLUMBING SUPPLIES 155704 BRAD CAGLE $782.43 FIS TRAINING 155705 CAL-GLASS FOR RESEARCH INC. $588.96 LAB SUPPLIES 155706 CALIFORNIA AUTOMATIC GATE $177.28 SERVICE AGREEMENT 155707 CALIF.ENVIRONMENTAL CONTROLS $681.53 MECHANICAL PARTS 155708 CALIF MUNICIPAL TREASURES ASC $404.00 SUBSCRIPTION&TRAINING REGISTRATION FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 11/22/96 PAGE 2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11/27/96 POSTING DATE 11/27/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155709 CALIF REGIONAL-WATER QUALITY $50.000.00 FINE @ BAYSIDE DR. 155710 CALIFORNIA WATER ENVIRONMENTAL $5.000.00 PROFESSIONAL SERVICES 155711 CANUS CORPORATION $4,356.08 FIBER OPTIC CABLE 155712 CAROLLO ENGINEERS $39,223.64 ENGINEERING SERVICES MO 5-24-95 155713 CATAPULT INC. $1,000.00 TECHNICAL TRAINING 155714 GEORGE CHARETTE $216.84 EXPENSE REIMB. 155715 CLAYTON ENVIRO CONSULT $7,597.00 INSPECTION SERVICES 155716 COIN LAUNDRY $94.68 REFUND USER FEE OVERPAYMENT 155717 COLE-PARMER INSTRUMENT CO. $330.08 LAB SUPPLIES 155718 COMPUTERS AMERICA $189.30 OFFICE SUPPLIES 155719 CONSOLIDATED ELECTRICAL DIST $8,713.31 ELECTRIC PARTS 155720 CONSOLIDATED PLASTICS CO $131.55 UTILITY HAND TRUCK 155721 CONSOLIDATED REPROGRAPHICS $551.06 OUTSIDE PRINTING SERVICES 155722 CONSUMER PIPE $699.25 PLUMBING SUPPLIES 155723 CONTINENTAL-MCLAUGHLIN $414.03 RAIN SUITS 155724 CONVERSE CONSULTANTS 0 C $3.148.56 CONSULTING SERVICES M.0.8-11-93 155725 CORPORATE EXPRESS $397.72 OFFICE SUPPLIES 155726 COSTA MESA AUTO SUPPLY $99.75 TRUCK PARTS 155727 COUNTERPART ENTERPRISES $503.49 MECHANICAL SUPPLIES 155728 COUNTY WHOLESALE ELECTRIC $4,206.76 ELECTRIC PARTS 155729 COVENTRY COURT HEALTH CENTER $416.16 REFUND USER FEE OVERPAYMENT 155730 CUSTOM CRAFT FLOOR COVERING $2,625.73 INSTALLATION 155731 CSUS FOUNDATION $257.43 PUBLICATIONS 155732 STATE WATER RESOURCES CONTROL $16,417.37 GRANT REFUND,ASSET SALE 155733 DAVE'S BICYCLES,INC. $667.99 BIKE REPAIRS 165734 DELL MARKETING L.P. $6.992.98 COMPUTER 155735 DEL MAR ANALYTICAL $380.00 BIOSOLIDS ANALYSIS 155736 DIGITAL EQUIPMENT CORP. $5,224.21 OFFICE EQUIPMENT 155737 DOVER ELEVATOR COMPANY $1,244.21 ELEVATOR MAINTENANCE 155738 DUNN EDWARDS CORP. $373.33 PAINT SUPPLIES 155739 EMA SERVICES INC $9,208.16 PROFESSIONAL SERVICES 155740 ESP NORTH $126.39 MECHANICAL SUPPLIES 155741 ENCHANTER,INC. $4,200.00 OCEAN MONITORING M.O.5-24-95 155742 ENVIRONMENTAL RESOURCE ASSOC. $995.40 LAB SERVICES 155743 MARK ESQUER $263.33 EXPENSE REIMB. 155744 JERRY EVANGELISTA $853.22 EXPENSE REIMB. 155745 FEDERAL EXPRESS CORP. $165.50 AIR FREIGHT 155746 FISHER SCIENTIFIC CO. $848.76 LAB SUPPLIES 155747 FLICKINGER CO $883.14 VALVE 155748 FOUNTAIN VALLEY CAMERA $38.39 PHOTO SUPPLIES 155749 CITY OF FOUNTAIN VALLEY $860.00 WATER USE 155750 FOUNTAIN VALLEY PAINT $521.26 PAINT SUPPLIES 155751 FRANKLIN QUEST CO. $9,094.77 OFFICE SUPPLIES 155752 GST,INC. $2,165.87 OFFICE SUPPLIES 155753 GATEWAY MEDICAL CENTER $80.00 PRE-EMPLOYMENT PHYSICAL EXAMS 155754 GENERAL BINDING CORP. $178.24 OFFICE MACHINE REPAIRS Q FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 11/22/96 PAGE 3 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11/27/96 POSTING DATE 11/27/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155755 GENERAL OCEANICS,INC. $399.50 LAB SERVICES 155756 GENERAL TELEPHONE CO. $4.810.91 TELEPHONE SERVICES 155757 GOLDENWEST WINDOWS $1,658.00 WINDOW WASHING SERVICES 155758 GOVT FINANCE OFFICERS ASSOC. $85.00 PUBLICATIONS 155759 WW GRAINGER,INC. $309.87 COMPRESSOR PARTS 155760 GRAPHIC DISTRIBUTORS $1,426.10 PHOTOGRAPHIC SUPPLIES 155761 GRASEBY $458.24 ENGINE PARTS 155762 GRAYBAR $1,314.98 TOOLS 155763 GREAT AMERICAN PRINTING $787.98 PRINTING 155764 DGA CONSULTANTS $5,749.24 SURVEYING SERVICES M.0.6-8-94 155765 HB TYPE&GRAPHICS $131.46 PRINTING 155766 HAMILTON CO $98.40 MAINTENANCE 155767 PL HAWN CO,INC. $696.67 ELECTRIC SUPPLIES 155768 HIGH-POINT RENDEL $3,095.00 CONSTRUCTION SCHEDULING SOFTWARE 155769 HOME DEPOT $117.18 SMALL HARDWARE 155770 RS HUGHES CO,INC. $55.10 PAINT SUPPLIES 155771 IPCO SAFETY $11.11 SAFETY SUPPLIES 155772 ISA PUBLICATION/TRAINING AID $565.00 PUBLICATIONS 155773 IRVINE RANCH WATER DISTRICT $1,427.84 WATER USE 155774 JAMISON ENGINEERING $72,500.00 CONSTRUCTION SERVICES 155775 JAYS CATERING $1,019.85 DIRECTORS'MEETING EXPENSE 155776 JENSEN TOOLS INC $963.02 ELECTRICAL PARTS 155777 JOHNSTONE SUPPLY $70.60 ELECTRIC PARTS 155778 KATO ENGINEERING $696.25 COMPUTER PARTS 155779 KEENAN SUPPLY $1,951.58 PLUMBING SUPPLIES 155780 KEMIRON PACIFIC,INC. $58,644.56 FERRIC CHLORIDE MO 9-27-95 155781 KERRY CONSULTING GROUP $8.975.67 PROFESSIONAL SERVICES M.0.11-15-95 155782 KING BEARING,INC. $1,479.63 MACHINE SUPPLIES 155783 KNOX INDUSTRIAL SUPPLIES $3,996.14 TOOLS 155784 K.P.LINDSTROM,INC. $2,427.00 ENVIR.CONSULTING SERVICES MO 12-9-90 155785 MPS $121.35 PHOTOGRAPHIC SERVICES 155786 MANDIC MOTORS $35.00 TOWING SERVICES 155787 MARGATE CONSTRUCTION,INC. $2,099.338.39 CONSTRUCTION P1-36-2,P141,P143 155788 MARVAC DOW ELECTRONICS $31.85 INSTRUMENT SUPPLIES 155789 DONALD F.MCINTYRE $1,656.91 EXPENSE REIMB. 155790 MEDLIN CONTROLS CO. $1,099.47 INSTRUMENT SUPPLIES 155791 MICROBE MASTERS $4,887.50 MECHANICAL SUPPLIES 155792 MINNESOTA WESTERN VISUAL PRES. $161.63 LAB SUPPLIES 155793 MISSION INDUSTRIES $3,265.05 UNIFORM RENTALS 155794 MORELAND&ASSOCIATES $4,745.75 AUDITING SERVICES MO 3-8-95 155795 NASCO $613.91 VALVE 155796 NATIONAL SAFETY COUNCIL $390.00 MEMBERSHIP 155797 NATIONAL SAFETY COUNCIL $862.86 FILM RENTAL 155798 NATIONAL SAFETY COUNCIL $9,632.05 ONSITE SAFETY TRAINING 155799 NATIONAL WATER RESEARCH $33,960.00 GRANT SETTLEMENT 155800 NEAL SUPPLY CO. $243.33 PLUMBING SUPPLIES FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 11/22/96 PAGE 4 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11/27/96 POSTING DATE 11/27/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155801 THE ORANGE COUNTY FORUM $25.00 MANAGEMENT TRAINING 155802 ORANGE COUNTY PUMP CO $3,623.85 PUMPS 155803 ORANGE VALVE&FITTING CO. $966.65 FITTINGS 155804 ORION PRINTING&DESIGN $1,449.24 PUBLICATIONS 155805 OXYGEN SERVICE $2,797.04 SPECIALTY GASES 155806 COUNTY OF ORANGE $1,725.00 USER FEE 155807 COUNTY OF ORANGE $9,500.00 CLAIM SETTLEMENT 155808 COUNTY SANITATION DISTRICT $35,358.81 REIMBURSE WORKERS COMP 155809 PC MAGAZINE $34.97 SUBSCRIPTION 155810 PC SERVICE SOURCE $182.00 MAINTENANCE 155811 PSOC(POOL SUPPLY OF OC) $119.64 OPERATING SUPPLIES 155812 PACIFIC INVESTMENT MGMT CO $113,045.00 INVESTMENT MGMT.SERVICE RESOL.95-75 155813 PACIFIC MECHANICAL SUPPLY $287.08 PLUMBING SUPPLIES 155814 PACIFIC PARTS $18,536.50 INSTRUMENT PARTS 155815 PACIFIC PUBLISHERS $322.02 SOFTWARE 155816 PACIFIC BELL $1,257.21 TELEPHONE SERVICES 155817 PADRE JANITORIAL SUPPLY $3,756.17 JANITORIAL SUPPLIES 155818 PAINE WEBBER $60,848.44 COP REMARKETING AGREEMENTS 155819 PARKER HANNIFIN CORP. $550.47 REGULATOR 155820 PARKHOUSE TIRE,INC. $1,589.83 TIRES 155821 PATRIOT VIDEO PRODUCTIONS $248.16 VIDEO SHOOT 155822 PEERLESS WIPING MATERIALS $721.93 JANITORIAL SUPPLIES 155823 CTY SAN.DIST.OF ORANGE CTY $1,591.11 REIMB.PETTY CASH 155824 CRAIG PHILLIPS $2,115.00 CONNECTION FEE REFUND 155825 PIMA GRO SYSTEMS,INC. $245,821.84 RESIDUALS REMOVAL M.O.3-29-95 155826 POLYPURE,INC. $16,473.64 CATIONIC POLYMER M.0.3-11-92 155827 POWER MACHINE CO $376.40 INDICATOR HANDWHEEL 155828 POWER MAINTENANCE INTER.INC $7,620.00 MAINTENANCE AGREEMENT 155829 PRENTICE HALL $49.82 PUBLICATION 155830 HAROLD PRIMROSE ICE $48.00 ICE FOR SAMPLES 155831 PSI $226.28 HARDWARE 155832 QUALITY BUILDING SUPPLY $167.44 CONCRETE DYE 155833 RPM ELECTRIC MOTORS $2,931.45 ELECTRIC MOTOR PARTS 155834 R&R INSTRUMENTS $317.15 ELECTRIC PARTS 155835 RAINBOW DISPOSAL CO. $2,778.72 TRASH REMOVAL 155836 RAININ INSTRUMENT CO. $241.88 LAB SUPPLIES 155837 RANCHO AUTO WASH INC. $283.50 TRUCK WASH TICKETS 155838 REBIS $12,402.38 SOFTWARE MAINTENANCE AGREEMENT 155839 BOLT DELIVERY $426.00 FREIGHT 155840 THE REGISTER $266.40 NOTICES&ADS 155841 REISH MARINE STUDIES,INC. $800.00 OCEAN MONITORING 155842 REMEDY TEMP $26,937.06 TEMPORARY EMPLOYMENT SERVICES 155843 SAS INSTITUTE $1,352.27 SOFTWARE LICENSE AGREEMENT 155844 SKC WEST $874.88 LAB SUPPLIES 155845 1996 SRTC $130.00 MANAGEMENT TRAINING 155846 SAFETY WEST $2,921.31 INSTRUMENT PARTS An FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 11/22/96 PAGE 5 ' REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11/27/96 POSTING DATE 11/27/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155847 SAND DOLLAR BUSINESS FORMS $602.79 OFFICE SUPPLIES 155848 SARBS-PDC $500.00 TRAINING REGISTRATION 155849 SCIENCE APPLICATIONS INT'L $216,439.53 OCEAN MONITORING M.0.6-8.94 155850 SCIENCE REFRIGERATION $677.73 SERVICE CALL 8 REPAIR 155851 SCOTT SPECIALTY GASES,INC. $1,755.05 SPECIALTY GASES 155852 SEA COAST DESIGNS $148.69 LAB SUPPLIES 155853 STUART SEVERN $1,624.45 EXPENSE REIMB. 155854 SHAMROCK SUPPLY $3,108.45 TOOLS 155855 SHASTA ELECTRIC $34,265.80 CONSTRUCTION J-31-2 155856 SHURELUCK SALES $1,180.56 TOOLS/HARDWARE 155857 SMITH PIPE&SUPPLY $87.85 PLUMBING SUPPLIES 155858 ROYA SOHANAKI $837.15 EXPENSE REIMB. 155859 SOUTH COAST WATER $35.00 LAB SUPPLIES 155860 SO CALIF EDISON CO $15,688.38 POWER 155861 SO.CAL.GAS.CO. $9,920.88 NATURAL GAS 155862 SO.CALIF.WATER CO. $70.11 WATER USE 155863 SPARLING INSTRUMENT CO.,INC. $105.00 METER 155864 SPECTRUM QUALITY PROD $463.16 SAFETY SUPPLIES 155865 SPEX CERTIPREP INC. $418.13 CHEMICALS 155866 SQUARE D/CRISP AUTOMATION SYS $77,283.00 PLANT AUTO MAINT.AGRMNT MO 7-13-94 155867 STANDARD SUPP 8 EQUIP CO $1.858.08 MECHANICAL SUPPLIES 155868 SUPELCO,INC. $264.55 LAB SUPPLIES 155869 SUPERB ONE-HOUR PHOTO $37.37 PHOTOGRAPHIC SERVICES 155870 SVERDRUP CIVIL,INC. $1,063,529.10 CONSTRUCTION P2-35-3,P2-46,P1-38-5,P2-55 155871 PEER SWAN $214.17 CASA EXPENSE REIMB. 155872 SYMCAS $2,640.00 CONSULTING SERVICES 155873 TCH ASSOCIATES $3,506.62 LAB SUPPLIES 155874 MAHIN TALEBI $869.96 EXPENSE REIMB. 155875 TAYLOR INDUSTRIAL SOFTWARE $10,055.00 SOFTWARE 155876 THOMPSON INDUSTRIAL SUPPLY $1,782.03 MECHANICAL PARTS 155877 TORNELL&COTTEN $3,939.70 PROFESSIONAL SERVICES 155878 EDITH TRAN $218.13 EXPENSE REIMB. 155879 JG TUCKER 8 SON,INC. $538.28 INSTRUMENT PARTS 155880 MICHELLE TUCHMAN $431.08 FAMILY DAY EXPENSE REIMB. 155881 U.S.ENVIRONMENTAL PROTECTION $98,504.25 GRANT REFUND,ASSET SALE 155882 UNITED PARCEL SERVICE $354.08 PARCEL SERVICES 155883 UNITED PUMPING SERVICE $720.84 PUMPING SERVICES 155884 UNOCAL CORPORATION $210.00 PERMIT FEE REIMB. 155885 ULTRA SCIENTIFIC $103.00 LAB SUPPLIES 155886 VWR SCIENTIFIC $8,077.32 LAB SUPPLIES 155887 VALLEY CITIES SUPPLY CO. $1.198.85 PLUMBING SUPPLIES 155888 VALLEY DETROIT DIESEL $388.20 ELECTRICAL SUPPLIES 155889 VALUE CREATION PARTNERS $39.00 SUBSCRIPTION 155890 VAN WATER&ROGERS $1,319.94 CHLORINE 155891 VARIAN ANALYTICAL INSTRUMENTS $551.35 FREIGHT 155892 VARKEL CONSTRUCTION,INC. $38,668.91 CONSTRUCTION J-11-2 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 11/22/96 PAGE 6 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11/27/96 POSTING DATE 11/27/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155893 VERTEX BUSINESS INTERIORS $139.00 OFFICE FURNITURE 155894 VERTEX TECHNOLOGIES,INC. $1,044.67 FIBER OPTICS 155895 VILLAGE NURSERIES $85.76 LANDSCAPING SUPPLIES 155696 WACKENHUT CORP. $9.590.61 CONTRACT SERVICE-SECURITY GUARDS 155897 GUY L.WARDEN&SONS $1,727.07 MECHANICAL PARTS 155898 CARL WARREN&CO. $383.42 INSURANCE CLAIMS ADMINISTRATOR 155899 WASTE MARKETS $8.348.88 RESIDUALS REMOVAL MO 3-27-96 155900 WATER ENVIRONMENT FEDERATION $990.00 PROFESSIONAL DEVELOPMENT COURSES 155901 WEATHER AND WIND INSTRUMENT $508.96 WIND-SOCS 155902 WESTERN STATES CHEMICAL SUPPLY $7,911.24 CAUSTIC SODA MO 8-23-95 155903 WEST-LITE SUPPLY CO. $488.59 ELECTRIC SUPPLIES 155904 WESCO DISTRIBUTION INC. $555.30 INSTRUMENT SUPPLIES 155905 NANCY WHEATLEY $560.63 EXPENSE REIMB. 155906 WOODRUFF,SPRADLIN&SMART $84.432.32 LEGAL SERVICES MO 7-26-95 155907 XEROX CORP. $1.851.59 COPIER LEASES 155908 GEORGE YARDLEY CO. $233.34 LAB SUPPLIES 155909 YELLOW SPRINGS INSTRUMENT CO. $163.24 LAB SUPPLIES TOTAL CLAIMS PAID 11/27/95 $5,380.340.28 .o FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 11/22/96 PAGE 7 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11/27/96 POSTING DATE 11/27/96 SUMMARY AMOUNT #1 OPER FUND $240.00 #1 CONST FUND $8,018.96 #2 OPER FUND $8,716.18 #2 CAP FAC FUND $3,148.56 #2 CONST FUND $20,469.17 #3 OPER FUND $2,029.31 #3 CAP FAC FUND $12,342.69 #3 CONST FUND $18,632.06 #5 OPER FUND $1.030.45 #5 CAP FAC FUND $2,232.50 #5 CONST FUND $4,300.66 #6 OPER FUND $126.87 #6 CONST FUND $2,183.38 #7 OPER FUND $943.44 #7 CAP FAC FUND $1,744.85 #7 CONST FUND $4.025.93 #11 OPER FUND $62.88 #11 CONST FUND $2.705.32 #13 CONST FUND $74.53 #14 OPER FUND $1,398.20 #14 CONST FUND $438.43 #6&7 OPER FUND $213.74 #7&14 OPER FUND $106.93 JT OPER FUND $1,135,047.59 CORF $3,783,690.29 SELF-FUNDED INSURANCE FUND $121,888.33 JT DIST WORKING CAPITAL $244,529.03 $5,380,340.28 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12/05/96 PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/11/96 POSTING DATE 12/11/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155933 API/ROMA INC $857.75 COMPUTER REPAIR 155934 ASL CONSULTING ENGINEERS $885.88 ATWOOD SUBTRUNK PLAN PREPARATION 155935 A T&T-MEGACOM SERVICE $873.89 LONG DISTANCE TELEPHONE SERVICES 155936 A T&T-CELLULAR CR&R $11.60 LONG DISTANCE TELEPHONE SERVICES 155937 ABRASIVE ENG.TOOLING&EQUIP. $444.80 HARDWARE 155938 ACCU STANDARD $969.15 CHEMICALS 155939 ADVANCO CONSTRUCTORS,INC. $315,987.75 CONSTRUCTION P1-36-1,P1-38-1,P1-38-4,P243-3 155940 AIR LIQUIDE AMERICA CORP. $295.83 SPECIALTY GASSES 155941 ALLIED SUPPLY COMPANY $27.05 FREIGHT CHARGES 155942 ALMATRON ELECTRONICS $833.86 REFUND USER FEE OVERPAYMENT 155943 ALTA-ROBBINS $130.53 INSTRUMENT SUPPLIES 155944 AMERIDATA $4,037.42 OFFICE EQUIPMENT 155945 AMERICAN AIRLINES $7,913.09 TRAVEL SERVICES 155946 AMERICAN COMPENSATION ASSOC $55.00 PUBLICATION 155947 AMERICAN CRANE INSTITUTE $4,906.00 SAFETY TRAINING 155948 AMSA $425.00 CONFERENCE REGISTRATION 155949 BLAKE P.ANDERSON $79.54 CELLULAR PHONE REIMB. 155950 ANTHONY PEST CONTROL $35.00 SERVICE AGREEMENT 155951 A-PLUS SYSTEMS $2,842.86 NOTICES&ADS 155952 ACS(APPLIED COMPUTER SOLUTION) $760.69 COMPUTER SOFTWARE 155953 ARCHITECTURAL COATINGS INC $1,324.00 BUILDING REPAIR 155954 ARENS INDUSTRIES,INC. $879.41 INSTRUMENT SUPPLIES 155955 ARIZONA INSTRUMENT $676.62 INSTRUMENT SUPPLIES 155956 ARMOR-VAC $772.00 VACUUM TRUCK SERVICES 155957 ARTS DISPOSAL SERVICE,INC. $625.84 TOXIC WASTE REMOVAL 155958 ASBURY ENVIRONMENTAL SERV. $119.50 WASTE OIL REMOVAL 155959 THE BALBOA BAY CLUB $1,055.58 EXECUTIVE MANAGEMENT WORKSHOP 155960 BATTERY SPECIALTIES $224.12 BATTERIES 155961 BEACON BAY ENTERPRISES,INC. $5.45 TRUCK WASH TICKETS 155962 BENDATA $13,150.75 COMPUTER 155963 BENZ ENGINEERING,INC. $325.28 COMPRESSOR PARTS 155964 WT BILLARD $188.31 BUILDING REPAIRS 155965 BLACK&VEATCH $1,930.26 ENGINEERING SERVICES P146 155966 BNA COMMUNICATIONS INC. $1,451.33 ON-SITE TRAINING 155967 BON-A-RUES $132.32 TRUCK PARTS 155968 BUDGET JANITORIAL $1,440.00 JANITORIAL SERVICES MO 1-12-94 155969 CEM CORPORATION $8.465.06 LAB SUPPLIES 155970 CH2M HILL $195.00 SEMINAR REGISTRATION 155971 CWEA $200.00 TECHNICAL TRAINING 155972 CABLE EXPRESS $7,034.50 FIBER CONVERTER 155973 CALIFORNIA AUTOMATIC GATE $762.37 SERVICE AGREEMENT 155974 CALIFORNIA WATER AWARENESS $250.00 PUBLICATIONS 155975 CALLAN ASSOCIATES,INC. $3,750.00 PROFESSIONAL SERVICES 155976 CANUS CORPORATION $200.00 FIBER OPTIC CABLE 155977 PATRICK CARNAHAN $560.75 EXPENSE REIMB. 155978 CASA $170.00 CASA REGISTRATION FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12/05/96 PAGE 2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/11/96 POSTING DATE 12/11/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155979 CLAYTON ENVIRO CONSULT $1,384.80 INSPECTION SERVICES 155980 COASTALMOTION $1,332.00 MEMBERSHIP FEES 155981 COAST TRANSMISSION $1,101.11 TRANSMISSION REPAIR 155982 COLE-PARMER INSTRUMENT CO. $91.94 LAB SUPPLIES 155983 COUCH&SONS $28,450.00 CONSTRUCTION 11-17-1 155984 COMMUNICATIONS PERFORMANCE GRP $33,204.88 PROFESSIONAL SERVICES MO 10-25-95 155985 COMPUTERS AMERICA $567.76 OFFICE SUPPLIES 155986 CONNELL GM PARTS/DIV. $30.24 TRUCK PARTS 155987 MICHAEL S.CONNER,PHD $244.36 OMP REVIEW EXPENSES 155988 CONSOLIDATED ELECTRICAL DIST $5,633.63 ELECTRIC PARTS 155989 CONSUMER PIPE $851.23 PLUMBING SUPPLIES 155990 CORPORATE EXPRESS $552.60 OFFICE SUPPLIES 155991 COUNTY WHOLESALE ELECTRIC $1,349.41 ELECTRIC PARTS 155992 CSMFO $100.00 MEETING REGISTRATION 155993 CUMMINS-ALLISON CORP $77.98 OFFICE SUPPLIES 155994 STATE OF CALIFORNIA $1,138.13 VEHICLE RELEASES 155995 DELL MARKETING L.P. $20,529.12 COMPUTERS 155996 DEL MAR ANALYTICAL $1,506.00 BIOSOLIDS ANALYSIS 155997 DELTA DENTAL PLAN OF CALIF. $3,527.35 DENTAL INSURANCE PLAN M.O.1-12-94 155998 DIAMOND LINERS INC $809.72 TRUCKBED LINERS 155999 DIGITAL EQUIPMENT CORP. $4,822.27 OFFICE EQUIPMENT 156000 DOVER ELEVATOR COMPANY $1,065.00 ELEVATOR MAINTENANCE 156001 EIMCO PROCESS EQUIPMENT CO. $769.44 MECHANICAL SUPPLIES 156002 ENS RESOURCES INC $967.85 PROFESSIONAL SERVICES 156003 EAGLE DISTRIBUTION $383.19 TRUCK PARTS 156004 J.D.EDWARDS $20,318.00 SOFTWARE LICENSE FEES MO 7-24-96 156005 ELCAN TECHNOLOGIES CORP $361.62 ELECTRICAL SUPPLIES 156006 ELECTRA-BOND,INC. $619.56 REPAIR PUMP 156007 ENCHANTER,INC. $4.200.00 OCEAN MONITORING M.O.5-24-95 156008 ENVIRONMENTAL RESOURCE ASSOC. $995.40 LAB SERVICES 156009 FMC CORPORATION $127.646.41 HYDROGEN PEROXIDE MO 9-14-94 156010 FEDERAL EXPRESS CORP. $368.10 AIR FREIGHT 156011 FISHER SCIENTIFIC CO. $440.93 LAB SUPPLIES 156012 FLICKINGER CO $472.22 VALVE 156013 FOUNTAIN VALLEY CAMERA $157.88 PHOTO SUPPLIES 156014 CITY OF FOUNTAIN VALLEY $13,995.24 WATER USE 156015 FOUNTAIN VALLEY PAINT $1,213.40 PAINT SUPPLIES 156016 THE FOXBORO CO. $340.01 INSTRUMENT SUPPLIES 156017 FROST ENGINEERING SERVICES C $523.88 VALVES 156018 FRY'S ELECTRONICS $3,215.06 ELECTRONIC&COMPUTER SUPPLIES 156019 CITY OF FULLERTON $260.60 WATER USE 156020 FULL SPECTRUM ANALYTICS INC $880.35 REPAIR CONCENTRATOR 156021 G ROBERT NEASE PHOTOGRAPHY $457.94 PHOTOGRAPH 156022 GKK CORPORATION $6,163.50 PROFESSIONAL SERVICES 156023 GST,INC. $671.46 OFFICE SUPPLIES 156024 GARNER GROUP $450.00 TELECOMMUNICATIONS CONSULTANT FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12/05/96 PAGE 3 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/11/96 POSTING DATE 12/11/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156025 GARRATT-CALLAHAN COMPANY $243.52 CHEMICALS 156026 GARTNER GROUP $190.00 CONFERENCE REGISTRATION 156027 GAUGE REPAIR SERVICE $2,926.49 CALIBRATOR 156028 TOM GAWORSKI $183.18 EXPENSE REIMB. 156029 GEMINI INDUSTRIES $3,632.87 REFUND USER FEE OVERPAYMENT 156030 GENERAL BINDING CORP. $29.07 OFFICE MACHINE REPAIRS 156031 GENERAL TELEPHONE CO. $329.55 TELEPHONE SERVICES 156032 TOM GERLINGER $851.94 EXPENSE REIMB. 156033 GIERLICH-MITCHELL,INC. $5,799.80 PUMP PARTS 156034 DAN GILLESPIE $643.97 EXPENSE REIMB. 156035 GOLDSTONE HOLDINGS,LLC. $75.00 PERMIT FEE REFUND 156036 GOODWAY TECHNOLOGIES CORP. $117.13 EQUIPMENT 156037 GRAND HOTEL $4,501.51 PERMIT FEE REFUND 156038 GRAPHIC DISTRIBUTORS $169.07 PHOTOGRAPHIC SUPPLIES 156039 GRASBY S.T.I. $525.54 ENGINE PARTS 156040 GRASEBY $61.48 LAB SUPPLIES 156041 GRATING PACIFIC,INC $2,336.02 GRATING 156042 GRAYBAR $218.74 ELECTRICAL SUPPLIES 156043 GREAT AMERICAN PRINTING $721.43 PRINTING 156044 HARRINGTON INDUSTRIAL PLASTIC $725.31 PLUMBING SUPPLIES 156045 WILLIAM D.HAUSER $210.18 EXPENSE REIMB. 156046 PL HAWN CO,INC. $94.32 ELECTRIC SUPPLIES 156047 HERTZ CLAIM MANAGEMENT $2,083.33 WORKERS COMP CLAIMS ADMIN. 156048 HOME DEPOT $62.49 SMALL HARDWARE 156049 RS HUGHES CO,INC. $807.94 PAINT SUPPLIES 156050 CITY OF HUNTINGTON BEACH $26,782.52 WATER USE 156051 HUNTINGTON BCH CONV HOSPITAL $549.34 REFUND USER FEE OVERPAYMENT 156052 IBM CORPORATION-5T4 $170,667.40 AS400 HARDWARE MO 7-24-96 156053 IMAGING PLUS $726.31 OFFICE SUPPLIES 156054 INFORMATION RESOURCES $125.00 PERSONNEL SERVICES 156055 INLAND EMPIRE EQUIPMENT CO. $96.02 TRUCK PARTS 156056 INORGANIC VENTURES $204.91 LAB SUPPLIES 156057 INTEGRATED COMPUTER TECHNOLOGY $161.63 INSTRUMENT SUPPLIES 156058 IBM CORPORATION#2899757 $474.44 PRINTER REPAIR 156059 INTERSTATE BATTERY SYSTEMS $1,109.98 BATTERIES 156060 INTERSOLV $2,134.75 COMPUTER PARTS 156061 IRVINE RANCH WATER DISTRICT $3.54 WATER USE 156062 JAMISON ENGINEERING $8,250.00 CONSTRUCTION SERVICES 156063 GREAT WESTERN SANITARY SUPPLY $434.34 JANITORIAL SUPPLIES 156064 JAY'S CATERING $473.04 DIRECTORS'MEETING EXPENSE 156065 JONES&ATTWOOD/WASTE TECH $800.00 FREIGHT CHARGE 156066 MARK KAWAMOTO $200.18 EXPENSE REIMB. 156067 KELAR CORPORATION $3,160.00 TECHNICAL TRAINING 156068 KELLY PAPER $681.12 PRINTING 156069 KEMIRON PACIFIC,INC. $51,078.86 FERRIC CHLORIDE MO 9-27-95 156070 KNOTTS BERRY FARM $726.60 CONSIGNMENT TICKETS TRANSFER FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12/05/96 PAGE 4 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/11/96 POSTING DATE 12/11/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156071 KNOX INDUSTRIAL SUPPLIES $5,759.97 TOOLS 156072 KROHNE AMERICA INC $1,837.88 SIGNAL CABLE 156073 LA CELLULAR TELEPHONE CO. $1,322.01 CELLULAR TELEPHONE SERVICE 156074 LA QUINTA INN#541 $358.43 REFUND USER FEE OVERPAYMENT 156075 LEE 6 RO CONSULTING ENGR. $10,758.64 ENGINEERING SERVICES 156076 MPS $16.06 PHOTOGRAPHIC SERVICES 156077 MACOMCO $464.10 SERVICE AGREEMENT 156078 MAINTENANCE TECHNOLOGY CORP. $205.15 WELDING SUPPLIES 156079 MARVAC DOW ELECTRONICS $168.60 INSTRUMENT SUPPLIES 156080 MCWELCO RACK-N-BOX CO $613.36 TOOL BOXS 156081 MEASUREMENT VARIABLES,INC. $277.35 FILTERS 156082 MEDLIN CONTROLS CO. $1.091.11 INSTRUMENT SUPPLIES 156083 MIDWAY MFG.&MACHINING $3,346.72 MECHANICAL REPAIRS 156084 MINNESOTA WESTERN VISUAL PRES. $161.63 LAB SUPPLIES 156085 MISSION INDUSTRIES $3,779.80 UNIFORM RENTALS 156086 MITCHELL INSTRUMENT CO. $217.00 INSTRUMENT 156087 MOBILE GRAPHICS $218.40 PAPER 156088 MOODY'S INVESTORS SERVICE $5,000.00 COP RATING SERVICES 156089 MORTON SALT AND/OR $536.95 SALT 156090 MOTOROLA,INC. $62.24 INSTRUMENT PARTS 156091 MULTI W SYSTEMS,INC. $1,242.09 PUMP PARTS 156092 NASCO $135.06 VALVE 156093 NICKEY PETROLEUM COMPANY $4,363.36 LUBRICANTS/DIESEL FUEL 156094 NORCO DELIVERY SERVICE $194.80 MAIL DELIVERY SERVICE 156095 NWL AND/OR $10,394.93 10/96 MED REIMBURSEMENT 156096 OI CORPORATION $260.14 LAB SUPPLIES 156097 OCCUPATIONAL VISION SERVICES $693.77 SAFETY GLASSES 156098 OFFICE DEPOT BUSINESS SERVICES DIVISION $7,660.64 OFFICE SUPPLIES 156099 ROBERT J.OOTEN $579.41 EXPENSE REIMB. 156100 ORANGE OVERHEAD DOOR CO. $60.00 BUILDING REPAIRS 156101 OXYGEN SERVICE $384.90 SPECIALTY GASES 156102 COUNTY OF ORANGE $1,440.00 USER FEE 156103 COUNTY SANITATION DISTRICT $16,009.79 WORKERS COMP REIMB. 156104 COUNTY OF ORANGE $17.50 PERMIT 156105 ORANGE COUNTY WATER DISTRICT $124,270.70 GAP WATER USE M.C.6-9-93 156106 PACIFIC PARTS $9,481.48 INSTRUMENT PARTS 156107 PACIFIC PUBLISHERS $43.66 PUBLICATION 156108 PACIFIC BELL $48.66 TELEPHONE SERVICES 156109 PADGETT-THOMPSON $145.00 TRAINING REGISTRATION 156110 PADRE JANITORIAL SUPPLY $3,367.77 JANITORIAL SUPPLIES 156111 PAGENET $823.40 RENTAL EQUIPMENT 156112 PARKHOUSE TIRE,INC. $425.61 TIRES 156113 PARTS UNLIMITED $1,045.20 TRUCK PARTS 156114 SEJAL P.PATEL $194.33 EXPENSE REIMB. 156115 PERMA SEAL $803.57 LUBE OIL 156116 CTY SAN.DIST.OF ORANGE CTY $1,133.45 REIMB.PETTY CASH FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12/05/96 PAGE 5 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/11/96 POSTING DATE 12/11/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156117 PIMA GRO SYSTEMS,INC. $49,250.59 RESIDUALS REMOVAL M.O.3-29-95 156118 POLYPURE,INC. $33,798.89 CATIONIC POLYMER M.0.3-11-92 156119 HAROLD PRIMROSE ICE $48.00 ICE FOR SAMPLES 156120 PRIORITY FULLFILLMENT SERVICES $204.75 OFFICE SUPPLIES 156121 PROMINENT FLUID CONTROL,INC. $799.00 EQUIPMENT RENTAL 156122 PUMPING SOLUTIONS INC $181.46 PUMP PARTS 156123 QUALITY BUILDING SUPPLY $167.44 CONCRETE DYE 156124 RMS ENGINEERING&DESIGN $600.00 ENGINEERING SERVICES 156125 RAINBOW DISPOSAL CO. $2,002.72 TRASH REMOVAL 156126 BOLT DELIVERY $334.00 FREIGHT 156127 THE REGISTER $768.00 NOTICES&ADS 156128 MICHAEL G..REIDELER $208.18 EXPENSE REIMB. 156129 RESOURCE LINK $16.50 PUBLICATION 156130 MARCY ROTHENBERG $960.00 PROFESSIONAL SERVICES 156131 SANTA ANA ELECTRIC MOTORS $278.60 ELECTRIC PARTS 156132 CITY OF SEAL BEACH $130.05 WATER USE 156133 MERRIL SEILER $200.18 EXPENSE REIMB. 156134 SHAMROCK SUPPLY $1,113.29 TOOLS 156135 SHURELUCK SALES $14,345.61 TOOLS/HARDWARE 156136 SO CALIF EDISON CO $51,566.12 POWER 156137 SO CALIF EDISON CO $31,019.06 POWER 156138 SO.CAL.GAS.CO. $20,046.78 NATURAL GAS 156139 SOUTHERN CALIF TRANE SER $240.28 VALVE PARTS 156140 SPARKLETTS DRINKING WATER $1,742.59 DRINKING WATER/COOLER RENTALS 156141 DALE SPARKS $106.55 EXPENSE REIMB. 156142 SPECTRUM QUALITY PROD $625.54 SAFETY SUPPLIES 156143 STERLING ART $176.65 ART SUPPLIES 156144 SUMMIT STEEL $3,497.78 METAL 156145 SUPERB ONE-HOUR PHOTO $42.25 PHOTOGRAPHIC SERVICES 156146 SUPERINTENDENT OF DOCUMENTS $18.75 SUBSCRIPTION 156147 SYMCAS $2,955.00 CONSULTING SERVICES 156148 TAYLOR-DUNN MFG.COMPANY $943.40 ELECTRIC CART PARTS 156149 TEKMAR-DOHRMANN $228.23 MECHANICAL PARTS 156150 TEKTRONIX,INC. $389.04 INSTRUMENT PARTS 156151 THE NEWS $123.00 SUBSCRIPTION 156152 THEODORE ROBBINS FORD $1,616.26 VEHICLE RENTAL-SUMMER PROGRAM 156153 THERMO SEPERATION PRODUCTS $190.43 LAB SUPPLIES 156154 THOMPSON INDUSTRIAL SUPPLY $5,463.82 MECHANICAL PARTS 156155 THOMPSON PUBLISHING GROUP $309.50 PUBLICATION 156156 TIME WARNER COMMUNICATIONS $36.78 CABLE SERVICES 156157 TONER SYSTEM INTERNATIONAL $2,510.58 OFFICE SUPPLIES 156158 TONY'S LOCK&SAFE SERVICE $274.08 LOCKS&KEYS 156159 EDWARD M.TORRES $303.60 EXPENSE REIMB. 156160 TOROAIRE $1,104.93 SENSOR PARTS 156161 TRAINING EXPRESS $1,677.60 TRAINING VIDEOS 156162 MITCH TRIVANOVICH $157.50 EXPENSE REIMB. 3.00 ti- - FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12/05/96 PAGE 6 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/11/96 POSTING DATE 12/11/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156163 TROPICAL PLAZA NURSERY,INC. $3,973.84 CONTRACT GROUNDSKEEPING M.0.5-11-94 156164 TRUCK PARTS SUPPLY $60.86 TRUCK PARTS 156165 JG TUCKER 8 SON,INC. $478.22 INSTRUMENT PARTS 156166 US POSTAL SERVICE $2.500.00 POSTAGE 156167 UNITED PARCEL SERVICE $18.50 PARCEL SERVICES 156168 ULTRA SCIENTIFIC $481.00 LAB SUPPLIES 156169 VALLEY CITIES SUPPLY CO. $1,051.96 PLUMBING SUPPLIES 156170 VERNE'S PLUMBING $180.00 PLUMBING SERVICES 156171 VERTEX SYSTEMS $2,890.00 COMPUTER DATA SUPPORT 156172 WACKENHUT CORP. $4,094.17 CONTRACT SERVICE-SECURITY GUARDS 156173 WAL-CON CONSTRUCTION CO. $81,099.31 CONSTRUCTION 5-37-3 156174 WAYNE ELECTRIC $663.56 MOTORS 156175 WEST COAST LONG BEACH HOTEL $1.862.83 MEETING ROOMS 156176 WESTERN STATES CHEMICAL SUPPLY $19,683.06 CAUSTIC SODA MO 8-23-95 156177 WEST-LITE SUPPLY CO. $418.72 ELECTRIC SUPPLIES 156178 NANCY WHEATLEY $269.99 EXPENSE REIMB. 156179 WILLAMETTE INDUSTRIES INC $3,000.00 COMPLIANCE DEPOSIT REFUND 156180 JUDITH A.WILSON $81.11 CELLULAR PHONE CHARGES 156181 WILSON TECHNOLOGIES,INC. $25,149.50 CNG FUELING STATION MO 1-24-96 156182 YORK INTERNATIONAL $345.42 ELECTRICAL SUPPLIES TOTAL CLAIMS PAID 12/11/96 $1,581,372.60 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12/05/96 PAGE 7 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/11/96 POSTING DATE 12/11/96 SUMMARY AMOUNT #1 OPER FUND $15.00 #1 CONST FUND $443.50 #2 OPER FUND $5,234.21 #2 CAP FAC FUND $885.88 #2 CONST FUND $1.886.50 #3 OPER FUND $12,093.56 #3 CONST FUND $1,074.50 #5 OPER FUND $4,135.50 #5 CONST FUND $670.50 #6 OPER FUND $135.00 #6 CONST FUND $183.00 #7 OPER FUND $2,309.17 #7 CONST FUND $515.00 #11 OPER FUND $744.47 #11 CAP FAC FUND $28,450.00 #11 CONST FUND $227.00 95&6 OPER FUND $4,659.92 05&6 CAP FAC FUND $81,099.31 #6&7 OPER FUND $1,654.68 #7&14 OPER FUND $5.804.69 JT OPER FUND $644,818.19 CORF $628,037.12 SELF-FUNDED INSURANCE FUND $23.005.27 JT DIST WORKING CAPITAL $133,290.63 $1,581,372.60 ' r FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE -VARIOUS PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID-MISCELLANEOUS HANDWRITE WARRANTS WARRANT DATE WARRANT NO. VENDOR AMOUNT DESCRIPTION 12/12/96 156186 PALM SPRINGS HILTON $137.25 CONFERENCE REGISTRATION 12/19/96 156204 EDWARDS CINEMA $811.75 MOVIE TICKETS 12/25/96 156441 GOVT FINANCE OFFICERS ASSOC. $480.00 AWARD APPLICATION FEE TOTAL CLAIMS PAID $1,429.00 SUMMARY AMOUNT JT OPER FUND $137.25 JT DIST WORKING CAPITAL $1,291.75 $1,429.00 For Bd.Sec,Use Onlv AGENDA ❑ COMM.INFO.ITEM ITEM ❑ COMM.ACTION ITEM 19 JT.BDS.CONSENT TRANSMITTAL ❑ JT.BDS.DISCUSSION (NON-CONSENT) ❑ PUBLIC HEARING IA��!OJT.BIDS.MEETING DATE JT.BDS.AGENDA ITEM NO. MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMTS: OMTS PDC: PDC FAHR: FAHR 2220 / Ross H. Tipps/2558 EXEC: EXEC All STEER: STEER Division No.,Name,and Extension JT.BDS: 02/26/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: RATIFYING PAYMENT OF CLAIMS OF THE JOINT AND INDIVIDUAL DISTRICTS BY ROLL CALL VOTE (each Director shall be called only once and that vote will be regarded as the same for each District represented unless a Director expresses a desire to vote differently for any District). Recommended Action(s): Staff recommends approval of payment of claims/warrant listing CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on N/A Final EIR Approved on_and Notice of Determination filed on BUDGET INFORMATION CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET TOTAL BUDGETED AMT.: $ BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL SOURCE: DISTRICTS EXPENDITURES (Total Budget plus Transfers) Schedule/Line Item: AMOUNT OF TRANSFER: Schedule/Line Item: AIT/PROJECT COST INFORMATION ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NOT APPLICABLE If YES,state number: Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section CONCURRENC $: ATTACHMENTS TO AGENDA (List) 11 � 'A 7 To Committee: 1. n L(re D to Div' ion ar r-Desl nee) Slo<ature Date To Jt. Bds.: 1. Warrant Listing Department Head (Or Designee) Signature Date Assistant General Manager(Or Designee) FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12/20/96 PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/25/96 POSTING DATE 12/25/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156205 A T 8 T-MEGACOM SERVICE $2,532.12 LONG DISTANCE TELEPHONE SERVICES 156206 A T 8 T-CELLULAR CR&R $1.43 LONG DISTANCE TELEPHONE SERVICES 156207 ABRASIVE ENG.TOOLING 8 EQUIP. $101.96 HARDWARE 156208 AEROCHEM INC $511.11 REFUND USER FEE OVERPAYMENT 156209 AIR DUCT CLEANING $540.00 CLEAN HVAC SYSTEM 156210 AIR TREATMENT CORPORATION $850.00 WAREHOUSE EQUIPMENT 156211 AIR PRODUCTS 8 CHEMICALS $36,699.62 08M AGREEMENT OXY GEN.SYST.M.0.8-9-89 156212 ALBERTSONS MARKET#604 $275.79 REFUND USER FEE OVERPAYMENT 156213 ALLIED COLLOIDS INC. $712.76 CATIONIC POLYMER 156214 ALLIED SUPPLY CO. $27.05 MECHANICAL PARTS 156215 ALLOY TECH ELECTROPOLISHING IN $480.78 REFUND USER FEE OVERPAYMENT 156216 AMETEK $78.19 COMPUTER REPAIR 156217 ANAHEIM A PENN INN $1,576.38 REFUND USER FEE OVERPAYMENT 156218 ANAHEIM SHORES MOBILE HOME $7.736.31 REFUND USER FEE OVERPAYMENT 156219 ANALYSTS INC $1,657.66 MECHANICAL SUPPLIES 156220 ANTHONY PEST CONTROL $465.00 SERVICE AGREEMENT 156221 ATKIN/JONES COMPUTER SERVICE $321.30 SERVICE AGREEMENT 156222 AWARDS&TROPHIES $56.70 PLAQUES 156223 BFI MEDICAL WASTE SYSTEMS $37.70 WASTE DISPOSAL 156224 BANANA BLUEPRINT $9,479.21 PRINTING M.0.11-07-94 156225 BANK OF AMERICA $95.91 BANKING SERVICES 156226 BASF CORP $967.03 REFUND USER FEE OVERPAYMENT 156227 . BATTERY SPECIALTIES $1,007.35 BATTERIES 156228 BEACON BAY ENTERPRISES,INC. $28.05 TRUCK WASH TICKETS 156229 BERENDSEN FLUID POWER $43.08 VALVE 156230 WT BILLARD $17.56 BUILDING REPAIRS 156231 BIO-GRO DIVISION $52,180.49 RESIDUALS REMOVAL MO 4-26-95 156232 BLACK&VEATCH $491.99 ENGINEERING SERVICES P146 156233 BON-A-RUES $55.00 TRUCK PARTS 156234 BOOT BARN $382.19 REIMBURSABLE SAFETY SHOES 156235 BOYLE ENGINEERING CORP. $13,413.84 ENGINEERING SERVICES MO 1-12-94,2-8-95,2-9-94 156236 BUDGET JANITORIAL $4.950.00 JANITORIAL SERVICES MO 1-12-94 156237 BUSH&ASSOCIATES,INC. $580.00 SURVEYING SERVICES M.0.6-8-94 156238 CS COMPANY $375.25 PLUMBING SUPPLIES 156239 CALTROL, INC. $373.33 HARDWARE 156240 CALIFORNIA AUTOMATIC GATE $981.19 SERVICE AGREEMENT 156241 CALOLYMPIC GLOVE 8 SAFETY $570.88 SAFETY SUPPLIES 156242 CANUS CORPORATION $587.15 FIBER OPTIC CABLE 156243 CAROLLO ENGINEERS $50,193.84 ENGINEERING SERVICES MO 5-24-95 156244 CASA $340.00 CASA REGISTRATION 156245 CENTREPOINT COMMERCIAL INT. $400.00 OFFICE FURNITURE 156246 CEROMET,INC. $2,356.91 REFUND USER FEE OVERPAYMENT 156247 CHROME CRANKSHAFT,INC. $280.00 PUMP PARTS 156248 COAST FIRE EQUIPMENT $158.39 SERVICE AGREEMENT 156249 COAST YELLOW CAB $437.80 TAXICAB SERVICE,WORKPLACE INVESTIGATION 156250 COLD SAWS OF AMERICA,INC. $1,069.96 TOOLS FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 1220/96 PAGE 2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 1225/96 POSTING DATE 1225/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156251 COLLINS&AIKMAN $5,574.03 CARPET 156252 COMPRESSOR COMPONENTS OF CA $1,745.55 PUMP PARTS 156253 COMPUCOM SYSTEMS,INC. $10,860.00 MAINTENANCE AGREEMENT 156254 COMPUTERS AMERICA $384.19 PRINTER SUPPLIES 156255 COMPUSERVE $834.94 COMPUTER SERVICES 156256 CONNELL GM PARTS/DIV. $73.80 TRUCK PARTS 156257 CONSOLIDATED ELECTRICAL DIST $2,346.14 ELECTRIC PARTS 156258 CONSUMER PIPE $3,891.22 PLUMBING SUPPLIES 156259 CONVERSE CONSULTANTS 0 C $570.00 CONSULTING SERVICES M.O.8-11-93 156260 COOK BROTHERS $513.60 MECHANICAL SUPPLIES 156261 COOPER CAMERON CORP. $1,740.60 ENGINE PARTS 156262 COPELCO CAPITAL $2,864.00 COLOR COPIER LEASE 156263 CORE LABORATORIES,INC. $800.00 LAB ANALYSIS 156264 CORPORATE EXPRESS $2,366.27 OFFICE SUPPLIES 156265 COSTA MESA AUTO SUPPLY $176.40 TRUCK PARTS 156266 COUNTERPART ENTERPRISES $150.33 MECHANICAL SUPPLIES 156267 COUNTY WHOLESALE ELECTRIC $2,184.67 ELECTRIC PARTS 156268 CRANE PRO SERVICES $1,721.00 CRANE REPAIRS 156269 CROCKETT CONTAINER CORP $8.106.98 REFUND USER FEE OVERPAYMENT 156270 CYTEC INDUSTRIES $678.83 CATIONIC POLYMER 156271 REGENTS OF UNVER.OF CA $155.00 MANAGEMENT TRAINING REGISTRATION 156272 D&D EQUIPMENT RENTAL,INC. $600.00 DUST CONTROL 156273 DE GUELLE&SONS GLASS CO $170.48 SAFETY GLASS 156274 DELL MARKETING L.P. $18,136.95 COMPUTERS 156275 DEL MAR ANALYTICAL $3,484.00 BIOSOLIDS ANALYSIS 156276 DELTA DENTAL $50,000.00 ADVANCE PAYMENT 156277 DIESEL&GAS TURBINE PUBS. $170.00 ADVERTISEMENT 156278 DIGITAL EQUIPMENT CORP. $6.819.93 OFFICE EQUIPMENT 156279 DINNER AT EIGHT PRODUCTIONS $1.125.00 DIRECTORS'MEETING EXPENSE 156280 DOCTORS HOSPITAL OF SANTA ANA $17.98 REFUND USER FEE OVERPAYMENT 156281 DOVER ELEVATOR COMPANY $1,050.00 ELEVATOR MAINTENANCE 156282 DUNN EDWARDS CORP. $778.70 PAINT SUPPLIES 156283 EASTERN ELECTRIC $151.39 OIL ANALYSIS 156284 ECOANALYSIS,INC. $6,532.36 CONSULTING SERVICES 156285 J.D.EDWARDS $22,400.00 SOFTWARE LICENSE FEES MO 7-24-96 156286 ELECTRO TEST,INC. $9.271.50 ELECTRIC SUPPLIES 156287 ENCHANTER,INC. $4,200.00 OCEAN MONITORING M.O.5-24-95 156288 FEDERAL EXPRESS CORP. $66.25 AIR FREIGHT 156289 FILTER SUPPLY CO. $421.67 FILTERS 156290 FIRST CHOICE $101.51 COMMUNICATIONS EQUIPMENT 156291 FISHER SCIENTIFIC CO. $211.40 LAB SUPPLIES 156292 FORNACIARI CO $233.17 MECHANICAL SUPPLIES 156293 FOUNTAIN VALLEY CAMERA $39.67 PHOTO SUPPLIES 156294 THE FOXBORO CO. $2,177.51 ELECTRIC PARTS 156295 FRY'S ELECTRONICS $3,030.39 ELECTRONIC&COMPUTER SUPPLIES 156296 GST,INC. $5,718.54 OFFICE SUPPLIES FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 1220/96 PAGE 3 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 1225/96 POSTING DATE 1225/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156297 GANAHL LUMBER CO. $645.69 LUMBER/HARDWARE 156298 GATEWAY MEDICAL CENTER $391.50 PRE-EMPLOYMENT PHYSICAL EXAMS 156299 GENERAL BINDING CORP. $23.99 OFFICE MACHINE REPAIRS 156300 GENERAL ELECTRIC ELECTRICAL $23,298.00 PROFESSIONAL SERVVCES J-25-3 156301 GENERAL ELECTRIC $396.51 REFUND USER FEE OVERPAYMENT 156302 GENERAL TELEPHONE CO. $4.894.16 TELEPHONE SERVICES 156303 GIERLICH-MITCHELL,INC. $9,277.95 PUMP PARTS 156304 WW GRAINGER,INC. $768.88 COMPRESSOR PARTS 156305 THE GRAMMAR GROUP $1.500.00 TECHNICAL TRAINING 156306 GRAND CENTER $203.89 REFUND USER FEE OVERPAYMENT 156307 GRASBY S.T.I. $2,189.88 ENGINE PARTS 156308 DGA CONSULTANTS $11,532.10 SURVEYING SERVICES M.0.6-8-94 156309 HARRINGTON INDUSTRIAL PLASTIC $245.71 PLUMBING SUPPLIES 156310 HAULAWAY CONTAINERS $1,005.00 CONTAINER RENTALS 156311 HEXEL CORPORATION $86.05 REFUND USER FEE OVERPAYMENT 156312 HILTI,INC. $1,121.52 TOOLS 156313 HOME DEPOT $341.96 SMALL HARDWARE 156314 CITY OF HUNTINGTON BEACH $21.60 WATER USE 156315 IDEXX $175.92 LAB SUPPLIES 156316 IPCO SAFETY $995.07 SAFETY SUPPLIES 156317 INDUSTRIAL FILTER MFG. $3,076.34 FILTER 156318 IRVINE PHOTO GRAPHICS $27.06 PHOTOGRAPHIC SERVICES 156319 JAMISON ENGINEERING $21,385.66 CONSTRUCTION SERVICES 156320 GREAT WESTERN SANITARY SUPPLY $622.00 JANITORIAL SUPPLIES 156321 JAYS CATERING $803.12 DIRECTORS'MEETING EXPENSE 156322 JOHNSTONE SUPPLY $635.54 ELECTRIC PARTS 156323 JONATHAN MANUFACTURING $4,478.42 REFUND USER FEE OVERPAYMENT 156324 KABBARA ENGINEERING $3.575.00 PROFESSIONAL SERVICES 156325 KAYNAR MFG,DIV OF KAYNAR $5.705.75 REFUND USER FEE OVERPAYMENT 156326 KEMIRON PACIFIC,INC. $87.586.23 FERRIC CHLORIDE MO 9-27-95 156327 KERRY CONSULTING GROUP $7.469.55 PROFESSIONAL SERVICES M.O.11-15-95 156328 KETEMA INC.,RODAN DIV. $294.05 REFUND USER FEE OVERPAYMENT 156329 KING BEARING, INC. $189.80 MACHINE SUPPLIES 156330 KNOX INDUSTRIAL SUPPLIES $296.98 TOOLS 156331 KONICA QUALITY PHOTO WEST INC $215.64 REFUND USER FEE OVERPAYMENT 156332 LEE&RO CONSULTING ENGINEERS,INC. $12,868.84 ENGINEERING SERVICES 156333 LIEBERT CORPORATION $2,500.00 ELECTRIC PARTS 156334 LONG BEACH UNIFORM CO,INC $968.67 UNIFORMS 156335 LOGI GRAPHICS $156.17 REFUND USER FEE OVERPAYMENT 156336 LUCCI'S $163.20 LUNCH FOR STREAMLINE PRESENTATION BY SQUARE D 156337 MPS $33.85 PHOTOGRAPHIC SERVICES 156338 MAINTENANCE TECHNOLOGY CORP. $2,381.89 WELDING SUPPLIES 156339 MANDIC MOTORS $57.00 TOWING SERVICES 156340 MANLEY S BOILER REPAIR CO,INC $441.71 GASKETS 156341 MARGATE CONSTRUCTION,INC. $1,453.289.00 CONSTRUCTION P1-36-2 156342 MARGATE CONSTRUCTION,INC. $236.759.46 CONSTRUCTION P141,P143 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12/20/96 PAGE 4 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/25/96 POSTING DATE 12/25/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156343 MARVAC DOW ELECTRONICS $74.74 INSTRUMENT SUPPLIES 156344 DONALD F.MCINTYRE $92.10 EXPENSE REIMB. 156345 MCWELCO RACK-N-BOX CO $613.36 TOOLBOXES 156346 MESA MUFFLER $216.80 AUTO PARTS 156347 MIDWAY MFG.&MACHINING $7.828.75 MECHANICAL REPAIRS 156348 MILE SQUARE FLORIST $113.14 FLOWERS FOR MEMORIAL SERVICE FOR ANN SAVAGE 156349 MISSION INDUSTRIES $3,508.11 UNIFORM RENTALS 156350 MORELAND&ASSOCIATES $886.00 AUDITING SERVICES MO 3-8-95 156351 NATIONAL PLANT SERVICES $22,107.50 VACUUM TRUCK SERVICES 156352 NATIONAL SEMINARS GROUP $396.00 TRAINING REGISTRATION 156353 NEWPORT CORP. $977.63 REFUND USER FEE OVERPAYMENT 156354 NICKEY PETROLEUM COMPANY $691.16 LUBRICANTS/DIESEL FUEL 156355 NORTHWESTERN CARBON $694.78 MECHANICAL SUPPLIES 156356 OFFICE DEPOT BUSINESS SERVICES DIVISION $3,722.44 OFFICE SUPPLIES 156357 ORANGE COUNTY PUMP CO $1,415.75 PUMP 156358 ORANGE COUNTY REPORT $235.00 SUBSCRIPTION 156359 ORANGE COURIER $580.30 COURIER SERVICES 156360 ORTIZ FIRE PROTECTION $368.50 FIRE SPRINKLER SYSTEM MAINTENANCE 156361 OXYGEN SERVICE $2,391.50 SPECIALTY GASES 156362 COUNTY OF ORANGE $1,635.00 ADMINISTRATIVE FEES 156363 PACIFIC PARTS $7,717.50 INSTRUMENT PARTS 156364 PACIFIC PUBLISHERS $43.67 PUBLICATION 156365 PADRE JANITORIAL SUPPLY $933.24 JANITORIAL SUPPLIES 156366 PAGENET $826.59 RENTAL EQUIPMENT 156367 PARKHOUSE TIRE,INC. $168.95 TIRES 156368 PARTS UNLIMITED $177.34 TRUCK PARTS 156369 CTY SAN.DIST.OF ORANGE CTY $932.10 REIMB.PETTY CASH 156370 PIMA GRO SYSTEMS,INC. $208.039.69 RESIDUALS REMOVAL M.O.3-29-95 156371 US FILTER/POLYMETRICS INC $1,262.75 LAB SUPPLIES 156372 POLYPURE,INC. $34,947.13 CATIONIC POLYMER M.0.3-11-92 156373 PUMPING SOLUTIONS INC $386.11 MECHANICAL SUPPLIES 156374 RANCHO AUTO WASH INC. $441.00 TRUCK WASH TICKETS 156375 RAYVERN LIGHTING SUPPLY $450.61 ELECTRICAL SUPPLIES 156376 BOLT DELIVERY AND/OR $405.00 FREIGHT 156377 THE REGISTER $100.00 NOTICES&ADS 156378 REISH MARINE STUDIES,INC. $480.00 OCEAN MONITORING 156379 REMEDY TEMP $14,598.34 TEMPORARY EMPLOYMENT SERVICES 156380 RICOH ELECTRONICS INC. $2,499.63 REFUND USER FEE OVERPAYMENT 156381 RITTEL CORPORATION $1,314.56 FAN ASSEMBLY 156382 ROSEMOUNT,INC. $483.91 INSTRUMENT PARTS 156383 SCHWING AMERICA,INC. $2,765.80 PUMP PARTS 156384 SCIENCE APPLICATIONS INTL $58,430.43 OCEAN MONITORING M.0.6-8-94 156385 R.CRAIG SCOTT&ASSOC. $13,901.16 LEGAL SERVICES-PERSONNEL ISSUES 156386 SCOTT SPECIALTY GASES,INC. $815.86 SPECIALTY GASES 156387 SCSRA $120.00 TRAINING REGISTRATION 156388 SEAL PRO INC $5,458.96 MECHANICAL SEALS 't r FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 1220/96 PAGE 5 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 1225/96 POSTING DATE 1225/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156389 SHASTA ELECTRIC $73,997.20 CONSTRUCTION J-31-2 156390 SHASTA ELECTRIC LP $22,483.00 BATTERY SYSTEM 156391 SHURELUCK SALES $2,093.84 TOOLSMARDWARE 156392 MIKE SILBERMANN COMPANY $8.582.81 SEWER REPAIR 156393 SMITH-EMERY CO. $11,329.00 SOIL TESTING M.0.7-13-94 156394 SO CALIF EDISON CO $55.691.68 POWER 156395 SO.CAL.GAS.CO. $25.286.05 NATURAL GAS 156396 SO.CALIFORNIA MARINE INST. $880.00 RENTAL EQUIPMENT 156397 SPEX CERTIPREP $185.78 CHEMICALS 156398 STATEK CORP $157.01 REFUND USER FEE OVERPAYMENT 156399 STERLING ART $71.27 ART SUPPLIES 156400 SUNSET ENVIRONMENTAL $566.14 REFUND USER FEE OVERPAYMENT 156401 SUNSET INDUSTRIAL PARTS $140.19 HOSE 156402 SUPELCO,INC. $181.40 LAB SUPPLIES 156403 SUPER POWER PRODUCTS $538.75 JANITORIAL SUPPLIES 156404 SUPER SOLDER SERVICES $119.72 REFUND USER FEE OVERPAYMENT 156405 SVERDRUP CIVIL,INC. $559,597.30 CONSTRUCTION P2-35-3,P1-38-5,P2-46 156406 SYMCAS $2,115.00 CONSULTING SERVICES 156407 THOMPSON INDUSTRIAL SUPPLY $79.11 MECHANICAL PARTS 156408 TIRE WAREHOUSE $556.81 TIRES 156409 TONY S LOCK&SAFE SERVICE $692.30 LOCKS&KEYS 156410 TRANSMATION,INC. $229.89 INSTRUMENT PARTS 156411 TRUCK&AUTO SUPPLY,INC. $312.62 TRUCK PARTS 156412 TRUCK PARTS SUPPLY $327.49 TRUCK PARTS 156413 JG TUCKER&SON,INC. $474.76 INSTRUMENT PARTS 156414 YU-LI TSAI $1,282.80 EXPENSE REIMB. 156415 U.S.AUTO GLASS CENTERS $265.33 TRUCK PARTS 156416 UNIFIRST CORP $717.16 REFUND USER FEE OVERPAYMENT 156417 UNISOURCEWOR BUTLER PAPER $5,818.50 OFFICE SUPPLIES 156418 UNITED PARCEL SERVICE $55.88 PARCEL SERVICES 156419 DATAVAULT/US SAFE DEPOSIT CO $204.00 BACK-UP TAPE STORAGE 156420 ULTRA SCIENTIFIC $26.00 LAB SUPPLIES 156421 VWR SCIENTIFIC $10,153.24 LAB SUPPLIES 156422 VALLEY CITIES SUPPLY CO. $215.28 PLUMBING SUPPLIES 156423 VARIAN CHROMATOGRAPHY SYS $1.352.74 LAB SUPPLIES 156424 VARKEL CONSTRUCTION INC $103.487.76 CONSTRUCTION J-11-2 156425 VERNE'S PLUMBING $6,900.00 PLUMBING SERVICES 156426 VERTEX INC $2,790.73 PAYROLL CODER 156427 WACKENHUT CORP. $5,726.78 CONTRACT SERVICE-SECURITY GUARDS 156428 WAL-CON CONSTRUCTION CO. $113.596.54 CONSTRUCTION 5-37-3 156429 WASTE MARKETS $9,891.38 RESIDUALS REMOVAL MO 3-27-96 156430 WATER ENVIRO RESEARCH FD. $63,284.50 UTILITY SUBSCRIPTION PROGRAM 156431 WAXIE $416.35 JANITORIAL SUPPLIES 156432 WEATHER AND WIND INSTRUMENT $475.14 INSTRUMENT SUPPLIES 156433 THE WASTEWATER CONNECTION $2,006.28 SAFETY SUPPLIES 156434 WESTERN STATES CHEMICAL SUPPLY $15,493.22 CAUSTIC SODA MO 8-23-95 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12/20/96 PAGE 6 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/25/96 POSTING DATE 12/25/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156435 WOODRUFF,SPRADLIN&SMART $95,395.52 LEGAL SERVICES MO 7-26-95 156436 XEROX CORP. $16,735.43 COPIER LEASES 156437 GEORGE YARDLEY CO. $609.65 LAB SUPPLIES 156438 MORRIS YING $464.84 EXPENSE REIMB. 156439 YOKOHAMA TELECOM INC. $873.00 COMPUTER HARDWARE 156440 ZYMARK CORP. $69.65 LAB EQUIPMENT TOTAL CLAIMS PAID 12/25/96 $3,917,466.23 SUMMARY AMOUNT 91 OPER FUND $75.00 #2 OPER FUND $33,594.50 #2 CAP FAC FUND $3,608.88 #3 OPER FUND $2.029.43 #3 CAP FAC FUND $31,499.20 #5 OPER FUND $1,258.11 #6 OPER FUND $300.00 #7 OPER FUND $222.53 #11 OPER FUND $511.82 #11 CAP FAC FUND $18.00 #3&11 OPER FUND $1,440.00 #5&6 OPER FUND $9,889.46 #5&6 CAP FAC FUND $114,520.54 #6&7 OPER FUND $6,200.01 JT OPER FUND $667,244.02 CORF $2,630,281.70 SELF-FUNDED INSURANCE FUND $81,706.74 JT DIST WORKING CAPITAL $333,066.29 $3,917,466.23 n�, F FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 01/03/97 PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01/08/97 POSTING DATE 01/08/97 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156451 AGX CORPORATION $225.11 VALVE 156452 A T&T-MEGACOM SERVICE $2,186.11 LONG DISTANCE TELEPHONE SERVICES 156453 A T&T-PRO WATTS $151.87 LONG DISTANCE TELEPHONE SERVICES 156454 A T&T-MEGACOM SERVICE $843.30 LONG DISTANCE TELEPHONE SERVICES 156455 A T&T-CELLULAR CR&R $21.62 LONG DISTANCE TELEPHONE SERVICES 156456 A T&T-CELLULAR CR&R $14.46 LONG DISTANCE TELEPHONE SERVICES 156457 A T&T-CELLULAR CR&R $3.52 LONG DISTANCE TELEPHONE SERVICES 156458 AWSI $1,328.00 D.O.T.PROGRAM 156459 A-Z LOGIC SYSTEMS $1,086.19 LAB SUPPLIES 156460 ADAMSON INDUSTRIES $404.45 LAB SUPPLIES 156461 AIR LIQUIDE AMERICA CORP. $1.949.65 SPECIALTY GASSES 156462 AIR PRODUCTS&CHEMICALS $308.95 O&M AGREEMENT OXY GEN.SYST.M.O.8-9-89 156463 ALLIED SUPPLY CO. $31.00 MECHANICAL PARTS 156464 AMERICAN AIR FILTER,INC. $3.043.94 MECHANICAL PARTS 156465 AMERICAN AIRLINES $2,319.50 TRAVEL SERVICES 156466 AMERICAN INDUSTRIAL SUPPLY $628.04 BUILDING MATERIALS 156467 AMERICAN INDUSTRIAL HYGIENE $125.00 PUBLICATION 156468 AMERICAN SIGMA $1,565.58 MECHANICAL SUPPLIES 156469 AMSA $100,00 CONFERENCE REGISTRATION 156470 A-PLUS SYSTEMS $3,188.46 NOTICES&ADS 156471 ACS(APPLIED COMPUTER SOLUTION) $156.63 COMPUTER SOFTWARE 156472 AQUATIC BIOASSAY&CONSULT $8,455.00 LAB SERVICES 156473 AQUATIC BIOSYSTEMS,INC $124.50 LAB SUPPLIES 156474 AQUATIC TESTING LABORATORY $7,800.00 LAB SERVICES 156475 ARGO ELECTRIC SUPPLY $60.28 ELECTRICAL SUPPLIES 156476 NICHOLAS ARHONTES $137.98 EXPENSE REIMB. 156477 ARMOR-VAC $732.00 VACUUM TRUCK SERVICES 156478 AUTODESK INC $4,425.14 SOFTWARE 156479 BC WIRE ROPE&RIGGING $142.23 ROPE 156480 BANANA BLUEPRINT $4,830.06 PRINTING M.O.11-07-94 156481 BARNES&NOBLE BOOKS $35.30 PUBLICATIONS 156482 BAUDVILLE,INC. $118.70 OFFICE SUPPLIES 156483 BAUER COMPRESSOR $3,622.69 COMPRESSOR PARTS 156484 BOYLE ENGINEERING CORP. $15,862.10 ENGINEERING SERVICES 7-18 156485 BROOKS INSTRUMENT DIV. $884.55 INSTRUMENT 156486 BURKE ENGINEERING CO. $869.97 ELECTRIC SUPPLIES 156487 BUSH&ASSOCIATES,INC. $388.00 SURVEYING SERVICES M.O.6-8-94 156488 CH2M HILL INC. $195.00 SEMINAR REGISTRATION 156489 MICROBAC LABORATORIES,INC. $540.00 GAS ANALYSIS 156490 CPI-THE ALTERNATIVE $1,110.36 LAB SUPPLIES 156491 CAL-GLASS FOR RESEARCH INC. $803.82 LAB SUPPLIES 156492 1997 CALIF.BIOSOLIDS CONF. $200.00 CONFERENCE REGISTRATION 156493 CA.ENVIRONMENTAL CONTROLS INC $411.99 MECHANICAL SUPPLIES 156494 CALIFORNIA JOURNAL INC $149.00 SEMINAR REGISTRATION 156495 CALIF MUNICIPAL TREASURERS ASC $404.00 SUBSCRIPTION 156496 CAMP DRESSER&MC KEE INC $110,758.00 ENGINEERING SERVICES J-40-1,J40-2 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 01/03/97 PAGE 2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01/08/97 POSTING DATE 01/08/97 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156497 CAROLLO ENGINEERS $15,771.35 ENGINEERING SERVICES MO 5-24-95 156498 CENTER FOR DEMOGRAPHIIC RESRCH $550.00 CENSUS DATA 156499 CENTREPOINT COMMERCIAL INT. $30,780.35 OFFICE FURNITURE 156500 CERFNET $40.00 COMPUTER SERVICES 156501 COAST APPLIANCE PARTS $154.63 OVEN SENSOR 156502 COLD SAWS OF AMERICA,INC. $26.45 TOOLS 156503 CLOEMAN/CASKEY ARCHITECTS INC $3,804.07 PROFESSIONAL SERVICES J-38-1 156504 COLE-PARMER INSTRUMENT CO. $106.68 LAB SUPPLIES 156505 COMPUTERS AMERICA $216.51 COMPUTER SUPPLIES 156506 CONSOLIDATED ELECTRICAL DIST $5,537.61 ELECTRIC PARTS 156507 CONSOLIDATED REPOGRAPHICS $203.70 PRINTING SERVICES 156508 CONSUMER PIPE $174.36 PLUMBING SUPPLIES 156509 CONTINENTAL-MCLAUGHLIN $264.28 CONSTRUCTION SUPPLIES 156510 CORPORATE EXPRESS $1,892.60 OFFICE SUPPLIES 156511 COSTA MESA AUTO SUPPLY $22.58 TRUCK PARTS 156512 CRANE PRO SERVICES $255.05 CRANE PARTS 156513 CAPPO $235.00 CONFERENCE REGISTRATION 156514 DCC/CAL $1,472.41 JANITORIAL SUPPLIES 156515 DAVID'S OFFICE EQUIPMENT $1,317.60 OFFICE EQUIPMENT 156516 DELL MARKETING L.P. $15,227.23 COMPUTERS 156517 DOVER ELEVATOR COMPANY $1,065.00 ELEVATOR MAINTENANCE 156518 EIMCO PROCESS EQUIPMENT CO. $2,381.28 MECHANICAL SUPPLIES 156519 . EMA SERVICES INC $20,426.46 PROFESSIONAL SERVICES 156520 NORMAN ECKENRODE $300.00 DIRECTORS EXPENSE REIMB. 156521 ELECTRA-BOND,INC. $5,764.63 HOUSING ASSEMBLY 156522 MARK ESQUER $555.55 EXPENSE REIMB. 156523 FMC CORPORATION $34,786.01 HYDROGEN PEROXIDE MO 9-14-94 156524 FST SAND AND GRAVEL,INC. $355.02 ROAD BASE MATERIALS 156525 FEDERAL EXPRESS CORP. $116.30 AIR FREIGHT 156526 FISHER SCIENTIFIC CO. $1,039.78 LAB SUPPLIES 156527 FLICKINGER CO $155.85 VALVE 156528 FOUNTAIN VALLEY PAINT $327.56 PAINT SUPPLIES 156529 FRY'S ELECTRONICS $1,232.41 ELECTRONIC 8 COMPUTER SUPPLIES 156530 GCOE $195.00 CONFERENCE REGISTRATION 156531 GST,INC. $3.920.86 OFFICE SUPPLIES 156532 GARRATT-CALLAHAN COMPANY $2,474.48 CHEMICALS 156533 THE GARTNER GROUP $924.61 SUBSCRIPTIONS 156534 GENERAL ELECTRIC SUPPLY CO. $3,719.40 ELECTRIC PARTS 156535 GENERAL TELEPHONE CO. $439.48 TELEPHONE SERVICES 156536 GERHARDTS INC $4,940.75 ELECTRICAL PARTS 156537 TOM GERLINGER $2,186.92 EXPENSE REIMB. 156538 GOVERNMENT INSTITUTES INC $288.00 PUBLICATIONS 156539 GRAPHIC DISTRIBUTORS $398.68 PHOTOGRAPHIC SUPPLIES 156540 GRAYBAR $1,648.58 ELECTRICAL PARTS 156541 GREAT AMERICAN PRINTING $2,496.52 PRINTING 156542 DGA CONSULTANTS $6,210.37 SURVEYING SERVICES M.0.6-8-94 a FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 01/03/97 PAGE 3 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01/08/97 POSTING DATE 01/08/97 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156543 GRIFFIN CARRICK $1,141.84 LEGAL SERVICES-TECHITE M.O.9-27-95 156544 WILLIAM HAMILTON AND ASSOCIATE $360.00 PROFESSIONAL SERVICES 156545 DON HANSEN ENTERPRISES $1,150.00 WHEELCHAIR ACCESS RAMP 156546 HARRINGTON INDUSTRIAL PLASTIC $331.43 PLUMBING SUPPLIES 156547 HAULAWAY CONTAINERS $4,873.00 CONTAINER RENTALS 156548 HERTZ CLAIM MANAGEMENT $2,083.33 WORKERS COMP CLAIMS ADMIN. 156549 HEWLETT PACKARD $219.81 SERVICE AGREEMENT 156550 HILTI,INC. $299.17 TOOLS 156551 RS HUGHES CO,INC. $1.610.52 PAINT SUPPLIES 156552 CITY OF HUNTINGTON BEACH $11,111.26 WATER USE 156553 IBM EDUCATION&TRAINING $1,961.37 PUBLICATIONS 156554 IPCO SAFETY $1,712.53 SAFETY SUPPLIES 156555 IS[INFORTEXT $780.00 SERVICE AGREEMENT 156556 IMAGING PLUS $483.47 OFFICE SUPPLIES 156557 INDUSTRIAL THREADED PRODUCTS $87.15 CONNECTORS 156558 INORGANIC VENTURES $239.63 LAB SUPPLIES 156559 INTEGRA BIOSCIENCES $77.00 LAB SUPPLIES 156560 IRVINE PIPE SUPPLY,INC. $141.96 PLUMBING SUPPLIES 156561 IRVINE RANCH WATER DISTRICT $45.54 WATER USE 156562 IRVINE SCI-TECH BOOKS $180.40 PUBLICATIONS 156563 GREAT WESTERN SANITARY SUPPLY $1,468.58 JANITORIAL SUPPLIES 156564 JAYS CATERING $406.24 DIRECTORS'MEETING EXPENSE 156565 JORDAN CONTROLS INC $243.93 ROTARY REPAIR 156566 KEMIRON PACIFIC,INC. $65,335.90 FERRIC CHLORIDE MO 9-27-95 156567 KIRK EXPRESS $312.01 PAPER 156568 KNOX INDUSTRIAL SUPPLIES $581.31 TOOLS 156569 LA CELLULAR TELEPHONE CO. $1,421.60 CELLULAR TELEPHONE SERVICE 156570 LAB SAFETY SUPPLY CO. $62.82 SAFETY SUPPLIES 156571 LIEBERT CASSIDY&FRIERSON $2,500.00 MOU CONSULTANT 156572 K.P.LINDSTROM,INC. $11,059.52 ENVIR.CONSULTING SERVICES MO 12-9-90 156573 LUSTRE-CAL $800.13 SAFETY 156574 MPS $45.58 PHOTOGRAPHIC SERVICES 156575 MAINTENANCE TECHNOLOGY CORP. $832.24 WELDING SUPPLIES 156576 MARVAC DOW ELECTRONICS $96.27 INSTRUMENT SUPPLIES 156577 MCJUNKIN CORP $523.67 PLUMBING SUPPLIES 156578 MICROFLEX MEDICAL CORP $568.00 SAFETY SUPPLIES 156579 MIDWAY MFG.&MACHINING $4.637.25 MECHANICAL REPAIRS 156580 MINNESOTA WESTERN VISUAL PRES. $161.63 LAB SUPPLIES 156581 MISSION ABRASIVE SUPPLIES $79.32 MECHANICAL SUPPLIES 156582 MISSION INDUSTRIES $4,221.17 UNIFORM RENTALS 156583 MONITOR LABS $77.68 INSTRUMENT 156584 MORTON SALT $536.95 SALT 156585 MOTION INDUSTRIES INC $1.673.85 MECHANICAL SUPPLIES 156586 DICK MUNNS CO. $100.00 CALIBRATE METER 156587 CITY OF NEWPORT BEACH $48.94 WATER USE 156588 OCCUPATIONAL VISION SERVICES $192.68 SAFETY GLASSES FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 01/03/97 PAGE 4 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01/08/97 POSTING DATE 01/08/97 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156589 OFFICE DEPOT BUSINESS SERVICES DIVISION $458.97 OFFICE SUPPLIES 156590 ON-LINE ELECTRONICS $165.28 ELECTRICAL SUPPLIES 156591 ORANGE COUNTY WHOLESALE $27.16 INSTRUMENT SUPPLIES 156592 ORANGE VALVE&FITTING CO. $472.44 FITTINGS 156593 OXYGEN SERVICE $49.78 SPECIALTY GASES 156594 COUNTY OF ORANGE $210.00 USER FEE 156595 PACIFIC PARTS $32,474.21 INSTRUMENT PARTS 156596 PACIFIC PROCESS EQUIPMENT,INC. $87.25 MECHANICAL SUPPLIES 156597 PADGETT-THOMPSON $145.00 SEMINAR REGISTRATION 156598 PADRE JANITORIAL SUPPLY $7,512.33 JANITORIAL SUPPLIES 156599 PATRICK PARK $1,800.00 ON-SITE TRAINING 156600 PATRIOT VIDEO PRODUCTIONS $157.74 VIDEO SHOOT 156601 PEEK MEASUREMENT $377.13 METER 156602 PERSONNEL POLICY SERVICE INC $347.00 SUBSCRIPTION 156603 CTY SAN.DIST.OF ORANGE CTY $265.08 REIMB.PETTY CASH 156604 US FILTER/POLYMETRICS INC $1,262.75 LAB SUPPLIES 156605 POLYPURE,INC. $29,751.84 CATIONIC POLYMER M.0.3-11-92 156606 POWER DESIGN $1.440.51 ELECTRICAL REPAIRS 156607 HAROLD PRIMROSE ICE $48.00 ICE FOR SAMPLES 156608 PRIORITY FULLFILLMENT SERVICES $725.65 COMPUTER PARTS 156609 PROCESS EQUIPMENT COMPANY $433.56 PUMP PARTS 156610 PRYOR RESOURCES,INC. $1,170.00 MANAGEMENT TRAINING 156611 PUMPING SOLUTIONS INC $342.47 MECHANICAL SUPPLIES 156612 PUTZMEISTER,INC. $790.16 PUMP PARTS 156613 QMS INC $944.42 PRINTER REPAIR 156614 RPM ELECTRIC MOTORS $169.71 ELECTRIC MOTOR PARTS 156615 R&R INSTRUMENTS $482.95 ELECTRIC PARTS 156616 RANCHO AUTO WASH $148.50 TRUCK WASH TICKETS 156617 BOLT DELIVERY $47.75 FREIGHT 156618 REFRIGERATION SUPPLIES DIST $579.50 MOTOR 156619 REMEDY TEMP $2,029.17 TEMPORARY EMPLOYMENT SERVICES 156620 TERRI ROSENTHAL MFCC $1,000.00 ON-SITE TRAINING CLASSES 156621 SKC WEST $106.70 SAFETY SUPPLIES 156622 SCOTT SPECIALTY GASES,INC. $478.68 SPECIALTY GASES 156623 SEA-BIRD ELECTRONICS,INC. $181.00 LAB REPAIRS 156624 SEA COAST DESIGNS $2,875.84 LAB SUPPLIES 156625 SELF INSURANCE PLANS $1,192.49 USER FUNDING ASSESSMENT 156626 SENTEX SYSTEMS INC $550.00 LAB SUPPLIES 156627 SHAMROCK SUPPLY $171.79 TOOLS 156628 SHURELUCK SALES $143.42 TOOLSIHARDWARE 156629 SOUTH COAST WATER $121.20 LAB SUPPLIES 156630 SOUTHERN CALIFORNIA EDISON CO $59,438.49 POWER 156631 SPEX CERTIPREP INC. $853.37 CHEMICAL 156632 STATE BOARD OF EQUALIZATION $250.00 ANNEXATION FEE 156633 STERLING ART $430.41 ART SUPPLIES 156634 SUMMIT STEEL $1.405.18 METAL FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 01/03/97 PAGE 5 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01/08/97 POSTING DATE 01/08/97 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156635 SUPELCO,INC. $1,956.63 LAB SUPPLIES 156636 SUPERB ONE-HOUR PHOTO $48.88 PHOTOGRAPHIC SERVICES 156637 SUPER CHEM CORP. $2.020.43 CHEMICALS 156638 SUPER POWER PRODUCTS $538.75 JANITORIAL SUPPLIES 156639 T&C INDUSTRIAL CONTROLS $1,613.31 ELECTRICAL SUPPLIES 156640 TAYLOR-DUNN MFG.COMPANY $380.31 ELECTRIC CART PARTS 156641 THEODORE ROBBINS FORD $2,017.58 VEHICLE RENTAL 156642 THOMPSON INDUSTRIAL SUPPLY $251.85 MECHANICAL PARTS 156643 TIME WARNER COMMUNICATIONS $36.78 CABLE SERVICES 156644 DANIEL TUNNICLIFF $127.11 EXPENSE REIMB. 156645 UNITED PARCEL SERVICE $446.40 PARCEL SERVICES 156646 ULTRA SCIENTIFIC $1,840.00 LAB SUPPLIES 156647 VWR SCIENTIFIC $5,563.76 LAB SUPPLIES 156648 VALLEY CITIES SUPPLY CO. $207.61 PLUMBING SUPPLIES 156649 VAN WATERS&ROGERS $1,319.94 CHEMICALS 156650 VERNE'S PLUMBING $100.00 PLUMBING SERVICES 156651 VERTEX SYSTEMS $255.00 COMPUTER DATA SUPPORT 156652 WACKENHUT CORP. $5,609.09 CONTRACT SERVICE-SECURITY GUARDS 156653 CARL WARREN&CO. $621.62 INSURANCE CLAIMS ADMINISTRATOR 156654 WATER ENVIRO RESEARCH FD. $167.00 PUBLICATIONS 156655 WELLNESS COUNCILS OF AMERICA $438.16 MEMBERSHIP&PUBLICATIONS 156656 WESTERN STATES CHEMICAL SUPPLY $5,672.61 CAUSTIC SODA MO 8-23-95 156657 . WEST-LITE SUPPLY CO. $97.49 ELECTRIC SUPPLIES 156658 NANCY WHEATLEY $266.83 EXPENSE REIMB. 156659 JUDITH A.WILSON $78.66 CELLULAR PHONE CHARGES REIMB. 156660 XEROX CORP. $23,173.13 COPIER LEASES 156661 ZYMARK CTR FOR TRAINING&DEV $2,000.00 TRAINING REGISTRATION TOTAL CLAIMS PAID 01/08/97 $626,984.50 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 01/03/97 PAGE 6 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01/08/97 POSTING DATE 01/08/97 SUMMARY AMOUNT #2 OPER FUND $9,013.65 #2 CAP FAC FUND $6.87 #3 OPER FUND $11,776.72 #3 CAP FAC FUND $10.684.95 #5 OPER FUND $2,448.91 #6 OPER FUND $15.00 #7 OPER FUND $2,843.03 #7 CAP FAC FUND $6,380.44 #11 OPER FUND $820.64 #14 OPER FUND $44.19 #5&6 OPER FUND $5.190.88 , #6&7 OPER FUND $1,713.36 #7&14 OPER FUND $7,559.02 JT OPER FUND $295,444.25 CORF $212,751.15 SELF-FUNDED INSURANCE FUND $3,897.44 JT DIST WORKING CAPITAL $126,394.00 $696,984.50 r FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE -VARIOUS PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID-MISCELLANEOUS HANDWRITE WARRANTS WARRANT DATE WARRANT NO. VENDOR AMOUNT DESCRIPTION 01/07/97 156662 SIEMON,LARSEN&MARSH $13,168.00 LEGAL SERVICES 01/09/97 166663 STATE BOARD OF EQUALIZATION $79.97 UNDERGROUND STORAGE TAX 01/09/97 156664 SAN BERNARDINO REGIONAL PRK $90.00 RENTAL 01/09/97 156665 SAN BERNARDINO REGIONAL PARKS $100.00 RENTAL DEPOSIT 01/14/97 156868 DELTA DENTAL PLAN OF CALIF $178,145.80 DENTAL INSURANCE PLAN MO 1-12-94 01/14/97 156869 GENERAL TELEPHONE CO $131.98 TELEPHONE SERVICES 01/14/97 156870 SOUTHERN CALIFORNIA EDISON CO $14,398.94 POWER 01/14/97 156871 SO CAL GAS CO $19,027.31 NATURAL GAS 01/17/97 156896 POWER SYSTEMS ASSOCIATES $138,540.00 ENGINES MO 2-28-96 01/20/97 156897 AMSA $425.00 TRAINING REGISTRATION 01/20/97 156898 MIKE HERRERA $290.93 EXPENSE REIMB. 0120/97 156899 COUNTY OF ORANGE $1,450.45 FUND 921 -REPLENISH 0120/97 156900 SARBS-PDC $400.00 TRAINING REGISTRATION 0121/97 156901 WOODRUFF,SPRADLIN&SMART $23,498.91 WORKPLACE INVESTIGATION 0127/97 157090 CLA-VAL COMPANY $150.00 TRAINING REGISTRATION 0127/97 157091 DELL MARKETING L.P. $37,707.22 COMPUTERS 02/04/97 157105 COUNTY SANITATION DISTRICT $28,443.88 WORKERS COMP REIMB. TOTAL CLAIMS PAID $456,048.39 SUMMARY AMOUNT #11 OPER FUND $24.05 JT OPER FUND $57,500.16 CORF $152,325.67 SELF-FUNDED INSURANCE FUND $178,145.80 JT DIST WORKING CAPITAL $68,052.71 $456,048.39 / ❑ COMM.INFO,rrEM For Bd.Sec.U&e On AGENDA ❑ COMM.ACTION ITEM ITEM 0 JT.$DS''CONSENT SSI ❑ JT.$QS.DISCUSSION TRANSMITTAL (NON-CONSENT) ❑ PUBLIC HEARING !'2��JT.BDS.MEETING DATE JT.BDS,AGENDA ITEM NO. MEETING DATE COMM.ID.NO, DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMTS: OMTS PDC: PDC FAHR: FAHR ALL 3410, Michelle Hetherington, ext 6015 EXEC: EXEC STEER: STEER Division No., Name,and Extension JT.BDS: 2/26/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: Specification No. 042, with Polydyne, Inc. For Purchase of Liquid Polyelectrolyte Chemical Flocculent (Polymer). The Operations Department requests that Contracts/Purchasing Manager be authorized to issue a purchase order contract for Cationic Polymer, at a cost of $1.179 per active pound (estimated annual cost $650,808). Recommended Action(s): 1. Receive and file proposal tabulation and recommendation; and 2) award a contract for Specification No. C-042 to Polydyne, Inc. for purchase of cationic polymer at a unit cost of $1.179 per active pound plus tax for a one-year period effective April 13, 1997 CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on N/A Final EIR Approved on and Notice of Determination filed on CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: $ $1,298,100 $823,030 $475,070 N/A SOURCE: JO Schedule/Line Items:Dept.3400, Line 24 (Six months AMOUNT OF TRANSFER: ending Schedule/Line Item: N/A g 12/96) TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: $0.00 $0.00 $0.00 S0.00 Master Plan Estimate: Year of First Costs: THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT Polydyne, Inc. (only) $0.00 $0.00 $650,808.00 $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,state number: Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section Revised 01/14/97 Page 1 of 2 H:\WP.DTA\OM\3410\FITZGERA\AGENDA\AITCATPO. CONCURRENCES: ATTACHMENTS TO AGENDA(List) /Y/!LtA-g,L ;P f I To Committee: 1. Signature I V Date Division Manager(Or Designee)) 0-¢-0 I Signature Date To Jt.Bds.: 1.Bid tabulation Departme $ y r� SignULUIV D to Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) The Districts use a polyelectrolyte chemical flocculent (polymer) to aid in the treatment, thickening and dewatering of sludge. The current contract for supplying this material is expiring, and bids for a new contract have been solicited. Three chemical suppliers were pre-qualified by laboratory and field testing. The performance trial was conducted in order to establish quantities of each polymer required to treat District sludge under specific operating conditions. The polymer sample provided by the suppliers for trial and pre-qualification must exactly match the respective polymer proposed by the bidders for use under the purchase contract specifications. Field testing established each product's performance characteristics, which were used by staff to determine the annual amount of each product required to achieve treatment performance. Each supplier was then instructed to use the amount to determine the bids for each polymer product being supplied. The product performance combined with unit price is evaluated to determine the overall lowest cost. Based on this procedure, three bids were received on January 21, 1997. The low bid was $650,808.00, and the high bid was $1,309,544.00 for annual usage of cationic polymer. Refer to the attached bid tabulation. Recommendation Staff recommends award of contract to Polydyne, Inc., the lowest responsive bidder, for the Purchase of Liquid Cationic Polyelectrolyte Chemical Flocculent (Polymer), Specification NO. C-042, for the delivered price of$1.179 per active pound, plus applicable sales tax, for a one-year period, with provisions for four (4) one-year extensions. Based on an annual usage of 552,000 active pounds, the estimated delivered cost is $650,808.00, plus sales tax. MRH c: Department Head AGM-Administration AGM-Operations General Manager Rmsed01J14W Page 2 of 2 H:\WP.DTA\OM\3410\FITZGERA\AGENDA\AITCATPO. ! NQ,sIn ct f I `'t�C January 22, 1997 % Y MEMORANDUM C_7 p 9 TO: Robert J. Ooten Director of Operations and Maintenance FROM: Katherine Yarosh Senior Buyer SUBJECT: Purchase of Liquid Cationic Polyelectrolyte Chemical Flocculent (Polymer) Specification No. C-042 Sealed bids were opened on Tuesday, January 21, 1997, for the purchase of Liquid Cationic Polyelectrolyte Chemical Flocculent (Polymer) for a one year period beginning April 13, 1997. Tabulation of bids is as follows: SUPPLIER PRODUCT ACTIVE POUND OF DELIVERED ESTIMATED NO. POLYMER RE UIRED UNIT COST ANNUAL COST POLYDYNE, INC. CLARIFLOC 552,000 $1.179 $650,808.00 LW-794 ALLIED COLLOIDS PERCOL 576,000 1.175 $676,800.00 7953HV CYTEC WP-3009 680,000 1.9258 $1,309,544.00 WESTERN STATES -- -- --- NO-BID Staff recommends the award be made to Polydyne, Inc., the lowest responsible bidder, for a one-year contract period beginning April 13, 1997. The total estimated annual delivered price of $650,808.00, plus sales tax, is based on furnishing 552,000 pounds of cationic polymer at a unit price of$1.179 per active pound. Provisions are in the specifications for four consecutive one- year contract extensions. � - Im" Kathikine Yarosh Senior Buyer We her y concur ith the above recommendation: M ubois C n cts/Purchasing Manager �/;(w//) G. Stre Director of F nce KY:Ifh Attachment CSDOC 0 P.O. Box 8127 0 Fountain Valley, CA 92728-8127 0 (714)962-2411 .f AGENDA .. ���(� � >>::<�:«: ITEM � TRANSMITTAL : :::.N. .. •. . : ."' ::i>i;itiirciii:f:Gi;it;:;i::;:: > t[�itiii:i%:>iitia ;:isyiiii'i:>:; isiiiii�;b`i'j` >ii[tIGi' f?LiAkt .H.... G..> y' s'' . i^ii! i < +`'T `>> <? >%2'' it>Y`'?z '2`?> f ! '''>{'>? > ' .... ..:.:::.... MEETING DATE : DISTRICT NO. CONTACT FOR INFORMATION of Originator) OMTS: 1 3 5 6 7 11 13 14 3590 Mahi I i n T aeb, 3 800 STEER: Division No..Name,and Extension JT.BDS:2/26 97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: RULES OF PROCEDURE FOR ADMINISTRATIVE PROCEEDINGS BEFORE THE EXECUTIVE COMMITTEE OR BOARDS OF DIRECTORS (Districts 1,3,5,6,7,11,13): Technical Services requests approval of the attached Rules of Procedure for Administrative Proceedings for Permit Suspension, Permit Revocation, and Appeals to the Executive Committee or Board(s) of Directors Pursuant to Sections 615, 618 and 618.1 of the Districts' Ordinance Establishing Wastewater Discharge Regulations. Recommended Action(sl: As recommended by General Counsel, adopt resolution approving the Rules of Procedure for Administrative Proceedings Before the Executive Committee or Boards of Directors. CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on Final EIR Approved on_and Notice of Determination filed on_ August 28, 1996, Closed Session CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: N/A N/A N/A N/A N/A SOURCE: Schedule/Line Items: AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION BUDGET TOTAL CHANGES THIS AIT PROJECT BUDGET First Year In Budget:N/A N/A N/A N/A N/A Master Plan Estimate: Year of First Costs: THIS AIT/VENDOR/PROJECT COST ORIGINAL BID, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION PO,CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A N/A Revised 1211/96 Page 1 of 2 J:\WP\3590\LAURIE\ROPAIT.297 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? YES If YES,state number: _Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section CONCURRENCES: ATTACHMENTS TO AGENDA(List) To Committee: 1. Signature Date Division Manager(Or Designee) Signature Date To Jt.Bds.: 1. Memorandum from General Counsel dated Departm ea r sig ee) December 6, 1996,with attached Rules of Procedure for Administrative Proceedings Before the Executive Committee or Boards of Directors gnature D to Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) These Rules of Procedure are intended to govern all administrative proceedings before the Executive Committee or the Board(s) of Directors ("Board"), including those provided pursuant to Sections 615, 618, and 618.1 of the Districts' Wastewater Discharge Regulations ("Ordinance"). In these Rules of Procedure, the parties to administrative proceedings are advised that the purpose of the review by the Executive Committee or Board is to determine, by examination of the record submitted at the hearing, whether the General Manager's/Districts' decision is supported by a preponderance of the evidence. The Rules of Procedure include rules for document submittal deadlines, presentation of facts, cross-examination of person(s) presenting evidence, continuation of the hearing, and format of the hearing. Following the hearing, the Executive Committee or Board shall make a determination whether to uphold, modify, or reverse the decision made by the General Manager/District. The Rules of Procedure for Administrative Proceedings Before the Executive Committee or Boards of Directors were recently adopted by District No. 2 during the August 28, 1996, Boards of Directors meeting. MT:Ivw c: Department Head AGM-Administration AGM-Operations General Manager Revised 1211/96 Page 2 of 2 J:\WPX3590\LAUR1E\ROPA1T.297 RULES OF PROCEDURE FOR ADMINISTRATIVE PROCEEDINGS BEFORE THE EXECUTIVE COMMITTEE OR BOARD(S) OF DIRECTORS August 28, 1996 RULES OF PROCEDURE FOR ADMINISTRATIVE PROCEEDINGS FOR PERMIT SUSPENSION, PERMIT REVOCATION, AND APPEALS TO THE EXECUTIVE COMMITTEE OR BOARD(S) OF DIRECTORS PURSUANT TO SECTIONS 615, 618 AND 618.1 OF THE DISTRICTS' ORDINANCE ESTABLISHING WASTEWATER DISCHARGE REGULATIONS These Rules are intended to govern all administrative proceedings before the Executive Committee or the Board(s) of Directors ("Board"), including those provided pursuant to Sections 615, 618 and 618.1 of the "Wastewater Discharge Regulations" ("Ordinance") of the County Sanitation Districts of Orange County, California. The parties to administrative proceedings are advised that the purpose of the review by the Executive Committee or Board is to determine, by examination of the record submitted at the hearing, whether the General Manager's/Districts' decision is supported by a preponderance of the evidence. Parties to the proceeding may, if they choose, be represented by legal counsel. The Permittee, Appellant,' or its representative, and the District Staff("Staff') or its representative, shall each be entitled to present their respective positions, all in accordance with the following Rules of Procedure. For the purposes of these Rules, reference to the masculine gender includes the feminine, and reference to the Permittee shall include the Appellant. The following Rules shall apply to all administrative proceedings before the Executive Committee or the Board, including proceedings brought pursuant to Sections 615, 618 or 618.1 of the Ordinance: ' The terms "Permittee" and "Appellant", as used herein, include any person subject to administrative proceedings before the Districts. 1 August 28, 1996 1 1. No later than seventeen (17) calendar days prior to the date set for the hearing, the Permittee, if it intends to submit evidence or legal argument in addition to that presented during any prior administrative proceeding, shall serve on the Staff and file with the District the following: A. A brief, but complete, report or memorandum in support of the facts and any legal points and authorities upon which the Permittee will rely.; B. Copies of all documentary and other evidence to be submitted into the record in support of Permittee's position. 2. No later than ten (10) calendar days before the hearing, the Staff may, in response to the Permittee's submittal pursuant to Section 1, serve upon the Permittee or his representative and file with the District: A. A brief, but complete, report or memorandum, in response to the Permittee's position and evidence, and any legal points and authorities upon which Staff will rely; B. Copies of all documentary and other evidence to be submitted into the record in support of the Staffs position. 3. Each party to the proceedings shall provide twenty-five (25) complete copies of all documents to be submitted for the record, which shall be served on the District on the due dates set forth in Sections 1 and 2 above. 4. Factual contentions of both the Staff and Permittee involved in the hearing shall be presented, heard, and determined based upon the record of proceedings before the Hearing Officer, if a prior administrative hearing has been held, and upon the evidence submitted (including documents, photographs, etc.) and the oral arguments presented at 2 August 28, 1996 V the hearing. Any person that has filed evidence for the hearing before the Executive Committee or Board pursuant to Sections 1 and 2 above shall be present at the hearing and subject to questioning under oath. 5. The Executive Committee or Board may direct questions to any person present at the hearing that has presented evidence for the hearing, or to the Permittee, or its representative, or to Staff, or its representative. 6. If the hearing date is continued for any reason, the order of continuance shall provide the new dates, if necessary, that the Permittee's and Staffs papers are due to be filed with the District. A continuance shall also extend the date for the District to make a final ruling by the same period of time as the extension. 7. If, in the sole discretion of the Executive Committee or Board, a hearing date is required immediately in order to avoid a delay in the implementation of orders alleged to be necessary to protect the public health or safety or to avoid serious endangerment to the Districts' facilities or the environment, notice shall be served on both the Permittee and the Staff of an emergency order affirming, on an interim basis, the General Manager's/ District's decision and order, and setting a hearing with an accelerated schedule of dates for filing the written documentation, in place of the dates set forth in Sections 1 and 2 above. 8. The hearing need not be conducted according to technical judicial rules relating to evidence and witnesses. Any relevant evidence shall be admitted if it is the sort of evidence on which responsible persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rule which might make improper the admission of such evidence over objection in civil actions. Hearsay evidence 3 August 28, 1996 may be used for the purpose of supplementing or explaining any direct evidence, but shall not be sufficient in itself to support a finding unless it would be admissible over objection in civil actions. The rules of privilege shall be effective to the same extent that they are now, or hereafter may be, recognized in civil actions, and irrelevant and unduly repetitious evidence shall be excluded. If possible, all material, except oral argument, shall be submitted in writing under penalty of perjury. 9. The testimony shall be recorded by means of either a tape recording or a certified court reporter. 10. The Joint Chairman or the Chairman, as appropriate, of the Executive Committee or Board, or in his/her absence, the Director conducting the hearing, shall decide all questions of procedure and evidence. 11. Papers not timely filed by a party, including any memorandum or other papers required to be filed under these Rules, may, at the Executive Committee's or Board's discretion, not be considered. The Permittee, and/or its representative, and the Source Control Manager, and/or his representative, shall be present on the hearing date to provide informed discussion and argument on the subject of the hearing. 12. The format for the hearing shall be as described below, but may at the discretion of the Executive Committee or Board be modified as necessary to guarantee that all relevant information may be considered: A. Call to Order B. Introductions of Parties Present C. Presentation by Staff D. Presentation by Permittee 4 August 28, 1996 E. Questions by the Executive Committee or Board F. Final Statement by Staff G. Final Statement by Permittee H. Close Hearing 13. Following the hearing, the Executive Committee or Board shall make a determination whether to uphold, modify or reverse the decision, action.or determination made by the General Manager/District. The decision shall be in written form setting forth findings of the facts found to be true, a determination of the issues presented and the conclusions. 14. . The decision and order shall be issued within sixty-five (65) calendar days of the close of the hearing. 15. All prior Rules of Procedure governing the conduct of administrative proceedings referred to herein are hereby rescinded. APPROVED AS TO FORM: *General W druff unsel 2000-00017 3448!L.1 5 August 28, 1996 S :iJsn.{ttdv. AG N E DA ITEM _cc :ACTttzN.ta�;:: I� TRANSMITTAL GONSEN �N Tj ;:twi>«<:F?J 16LtG:t 1AR1. :3 ? i3 `l itgi= ECY'�A't '•>'> ; <> <'?>' z> ... ............. +k? =g ;` r'->r i'. i<iii si cic r a<as 2<;;i i i '' .......... ' <? `> :t�5. NIaA I iVt NO MEETING DATE DISTRICT NO. CONTACT FOR INFORMATION (Initials ials of Or iginator) 9 nator ) O MTS: PDC: 2 3720,John D a 506 7 h ettl 9 HR: EXEC: .....::: — ::::::::: STEER: > 'x'fEER'< >< >' ;;> Division No. Name and Extension BDS:JT 2/26/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: CONTRACT NO. 2-35, MODIFICATIONS TO PORTIONS OF EUCLID TRUNK SEWER AND EUCLID INTERCEPTOR SEWER FOR 1-5 WIDENING, "SEGMENT C: The Director of Engineering requests approval of an agreement which provides for the reimbursement by the State of California, Department of Transportation, District 12 to County Sanitation District No. 2 for all costs already incurred associated with potholing, marking and locating the existing encased 48 inch diameter Euclid Interceptor Sewer to accomodate the 1-5 Freeway widening. Recommended Action(s): Adopt Resolution approving Utility Agreement No. 12-UT-12440 with the State of California, Department of Transportation, District 12 providing for the reimbursement by the State of California, Department of Transportation, District 12 for all costs already incurred associated with potholing, marking and locating the existing encased 48 inch diameter Euclid Interceptor Sewer to accomodate the 1-5 Freeway widening for a total amount of$11,887.00. CEQA REVIEW: Project is Exempt: NO DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Project covered by State's EIR. CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.:$18,000 N/A N/A N/A N/A SOURCE: 1995-1996 DISTRICT 2 Schedule/Line Items:Miscellaneous Projects/13. AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget:$18,000 $18,000.00 $0.00 ($6,113.00) $11,887.00 Master Plan Estimate:NIA Year of First Costs:$18,000 THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $11,887.00 $0.00 ($11,887.00) $0.00 Revised 01/14/97 Page 1 of 2 J:IWPDOCIDETTLEI2-35AIT WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,state number: Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section CONCURRENCE ATTACHMENTS TO AGENDA(List) < < 2 'L7 To Committee: 1. Signa re Date Divi on M ag r sign: _3,�7 Signa e) Date To A.Bds.: 1. D e r sig ee) ?? �T Sign ure Date t, Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) The State of California, Department of Transportation (Caltrans) 1-5 Widening Project, Segment C will require the relocation of the Euclid Trunk Sewer and the Euclid Interceptor Sewer. The existing Euclid Avenue bridge over the 1-5 Freeway is to be relocated to allow for the widening of the State Right of Way. Caltrans' original design was to span the new bridge foundations over the existing Euclid Interceptor Sewer. That proposed design required exact documentation of the existing sewer encasement for the Euclid Interceptor Sewer. Caltrans instructed County Sanitation District No. 2 (CSD2) to pothole the existing encasement of the Euclid Interceptor Sewer so that a Caltrans survey crew could locate and document the existing encasement location. CSD2 was instructed to keep the costs to pothole the Euclid Interceptor Sewer separate from the costs being incurred for design review for Modifications to Portions of Euclid Trunk Sewer and Euclid Interceptor Sewer for 1-5 Widening Project, Segment C, Contract No. 2-35 and that a separate Utility Agreement would be prepared to reimburse CSD2 all costs after the expenses were received. A separate Work Order Number was issued with funding taken from the 1995-1996 budget (the year the work took place) from the CSD2 Miscellaneous Projects line item. The total costs incurred for potholing, locating and marking the Euclid Interceptor Sewer encasement was $11,887.00. JD c: Department Head AGM-Administration AGM-Operations General Manager Revised 01/14/97 Page 2 of 2 J:IWPDOCIDETTLEI2-35AIT For Bd.Sec.Use Only AGENDA ❑ COMM.INFO.ITEM ITEM El COMM,ACTION ITEM )d JT.BIDS.CONSENT TRANSMITTAL ❑ JT.BIDS.DISCUSSION (NON-CONSENT) ❑ PUBLIC HEARING 02kbF1f?JT.BIDS.MEETING DATE JT,BIDS.AGENDA ITEM NO. MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION 1'f W (Initials of Originator) OMTS: OMTS PDC: PDC FAHR: FAHR 3 3720, Chuck Winsor, 5052 EXEC: EXEC STEER: STEER Division No., Name, and Extension JT.BDS: 2/26/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: UNDERGROUND PIPELINE LICENSE AGREEMENT WITH SOUTHERN PACIFIC TRANSPORTATION COMPANY (SPTCO), (District 3) : The Director of Engineering requests approval of a license agreement that provides District 3 the right to construct, reconstruct, maintain and operate a 24-inch sanitary sewer line within a 60-inch steel casing underneath the SPTCO railroad tracks in Imperial Highway in the City of La Habra in accordance with the design and construction requirement set forth in the plans and specifications for Improvements to Miller-Holder Trunk Sewer System, Reach 3, Contract No. 3-38-3. Recommended Action(s): 1. Adopt Resolution approving the Agreement with Southern Pacific Transportation Company. 2. Authorize the General Manager or his designee to issue a purchase order for S2,975.00 to Southern Pacific Transportation Company and to make payment of said amount in accordance with the terms of above referenced Underground Pipeline License Agreement with Southern Pacific Transportation Company. CEQA REVIEW: Project is Exempt: NO DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Final EIR Approved on July 19, 1989;and Notice of Determination filed on July 20, 1989 11/9/94 CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: $2,932,000 $1,500,000 $209,325 $1.290,675 $2,932,000 SOURCE: DISTRICT 3 CIP Schedule/Line Items: Line item no. 10 AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION BUDGET TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: 1995-96 $2,932,000.00 $0.00 $0.00 $2,932,000.00 Master Plan Estimate: $1,440,000 Year of First Costs: 1995-96 Revised 01/14197 Page 1 of 2 J:\WPDOC\AGENDA\AITS-97\FEB\3-38-3SP.D3 THIS AIT/VENDOR/PROJECT COST ORIGINAL BID, CHANGE AMOUNT AMENDED INFORMATION PO, ORDERS, REQUESTED PROJECT CONTRACT FUNDS PREY. THIS AIT AMOUNT AMOUNT APPROVED N/A N/A $2,975.00 $2,975.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? REQUIRES BOARD POLICY ACTION? NO NO If YES, explain in ADDITIONAL INFORMATION section If YES, state number. _Permanent Limited Term CONCURRENCES- ATTACHMENTS TO AGENDA (List) M&J Z\ 3 Gq 7 To Committee: 1. Signa re Date Divi on M n r Or signee 4P 3•7 Si ature• Date To A. Bds.: 1. 9 Depa a t� ( Sig ignature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) The 1989 Master Plan identified the Imperial Relief Interceptor as being deficient and recommended a parallel sewer be built to relieve the deficiency. A design contract/professional services agreement was entered into with Boyle Engineering Corporation to design replacement facilities for the identified deficient sewers. In 1994, the Directors approved three construction contracts that were to be designed to improve the Miller-Holder Trunk Sewer System from Artesia Boulevard and Rostrata Avenue, in the City of Buena Park, up Beach Boulevard to Imperial Highway, and in Imperial Highway in the City of La Habra from Beach to Harbor Boulevard. The alignment on Imperial Highway is the same as the old existing 15-inch sewer line next to the southerly curb line. This alignment crosses the existing Southern Pacific Transportation Company (SPTCO) railroad tracks just west of Harbor Boulevard in the City of La Habra. District 3 plans to upgrade the existing line to a 24-inch line within a 60-inch steel casing. That change requires District 3 to have to apply to SPTCO for a new underground pipeline license agreement for the right to construct, reconstruct, own, maintain and operate the new sanitary sewer line underneath the railroad tracks. The agreement provides for District 3 to pay a total of$2,975.00 to SPTCO in license and handling fees. Staff recommends approval of said agreement and recommends that the General Manager be authorized to issue a purchase order for$2,975.00 to SPTCO to pay for said agreement license and handling fees. CFW: J:\WPDOC\AGENDA\AITS-97\FEBN3-38-3SP.D3 c: Department Head AGM-Administration AGM-Operations General Manager Revised 01H4197 Page 2 of 2 J:IWPDOCIAGENDAIAITS-971FEB13-38-3SP.D3 For Bd,$m,Use Only AGENDA ❑ COW.INFO.ITEM CCAW.ACTION ITEM ITEM JT.BDS.CONSENT TRANSMITTAL ❑ JT.BDS.DISCUSSION (NON-CONSENT) 0 PUBLIC HEARING "*-1-2 JT.BDS.MEETING DATE JT.BDS.AGENDA ITEM NO. MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION JV (Initials of Originator) OMTS: OMITS PDC: PDC FAHR: FAHR 7 & 14 3720, Chuck Winsor, 5052 EXEC: EXEC STEER: STEER Division No., Name,and Extension JT.BDs: 2/26/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: APPROVE PLANS AND SPECIFICATIONS - IMPROVEMENTS TO MAIN STREET PUMP STATION, CONTRACT NO. 7-7-1 (Districts 7 & 14) : The Director of Engineering requests approval of plans and specifications and authorization to advertise for bids for the new contract to add five pumps, motors, VFD's, and accessories, and add an emergency electrical generator to the existing Main Street Pump Station. Recommended Action(s): 1. Approve the plans and specifications on file at the offices of the Board Secretary ; 2. Authorize the General Manager to set March 25, 1997 at 11:00 AM for bid opening ; 3. Authorize the Board Secretary to publish the Notice Inviting Bids. CEQA REVIEW: Project is Exempt: NO DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Final EIR Approved on July 19, 1989; and Notice of Determination filed on July 20, 1989 2/8/95 CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total al Budge:a:s Transfersi TOTAL BUDGETED AMT.: $2,955,000 $1,250,000 $340,369 $909,631 S2,955,000 SOURCE: DISTRICTS 7& 14 CIP Schedule/Line Items: D7, item 10; D14,item 1 AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: 1990-91 S2,995,000.00 $0.00 $0.00 $2,995,000.00 Master Plan Estimate:$1,000,000 Year of First Costs: 1990-91 THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A $2,995,000.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,state number: Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section Revised 01114N7 Page 1 of 2 H:\WP.DTA\AGENDA\AITS-97\FEB\7-7-IAPS.D7 CONCURRENCES: ATTACHMENTS TO AGENDA(List) 6 To Committee: 1. Signatu Date DMsio Man r( r igne // g Signatur Date To Jt.Ms.: 1. Depa e e d( gne c s7 Signature v 5ate Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) The Main Street Pump Station was completed and came on line in early 1987, approximately ten years ago. The pump station was designed to receive flow from the Irvine Business Complex and from the Harvard Avenue Trunk Sewer(HATS), owned by Irvine Ranch Water District (IRWD). The design capacity of the original Main Street Pump Station is 25 million gallons per day(MGD). During the last two winters, IRWD has sent flow not only from HATS, but also from their Michelson Drive Treatment Plant when they had no other source to accept their excess wastewater. During these periods of high flow, Main Street Pump Station has experienced ultimate capacity conditions of 25 MGD. The east bay of the Main Street Pump Station has the room to install five new pumps and to pump up to 40 MGD, once the new pumps and accessories are installed. The existing east bay currently has nothing except a wet well and openings for future suction lines. The improvements to Main Street Pump Station, Contract No. 7-7-1, will add five new pumps, motors, shafts, electrical and mechanical accessories, including a new emergency electrical generator, building and switchgear as protection against Southern California Edison power outages. The Engineer's estimate for the new construction is $2.6 million with construction projected to be complete during the summer of 1998. The recommended actions for this agenda item is for the Directors to approve the plans and specifications, to authorize the General Manager to set the bid opening date (tentative bid opening date is March 25, 1997), and to authorize the Board Secretary to publish the Notice Inviting Bids. CFW:hck H:\WP.DTAXAGENDA\AITS-97\FEBk7-7-IAPS.D7 c: Department Head AGM-Administration AGM-Operations General Manager Revised 01114M7 Page 2 of 2 H:\WP.DTA\AGENDA\AITS-97\FEB\7-7-lAPS.D7 � � s rr 7j ,5�� x " a� ,,r ,` ``� ��" AGENDA �IJsi 4`'COMI'ul.�,I,N,FA;ITE f �t } oC " a ; ? �4 ITEM > � rt�` ,� TRANSMITTAL aV 9"7� L r 7 }fi t a �u� ��cl uL $�2F[8 "• ''tt iM h , F.1 �f� � i � .� �, �i i4 of ��L �fz���.a,` �t��,y� rt t•.i �.y '� r��BD fit#�I�1C1�$fiEf�NOt'�'i(iWi�L�� ttf"+wwFu-cc�� rd�" �r yf Z��a MEETING DATE �Rs nmanj;�t0 , DISTRICT NO. CONTACT FOR INFORMATION �' (Initials of Originator) OMTS: FAHR: 7 3720, Chuck Winsor, 5052 EXEC: STEER: f � y. ' , Division No.,Name,and Extension *a7wrn r JT.BDS:2/26/96 ,i''_, tip Sys AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: QUITCLAIM EASEMENT TO TAVA/KNOWLETON, LLC, a California limited liability company (District 7): Director of Engineering requests quitclaiming a ten foot wide strip of easement land, as described on Exhibits "A" and "B"to Quitclaim Deed, to new owner of land, Tava/Knowleton, LLC, at no cost. Recommended Action(s): 1. Approve the Quitclaim Deed as submitted. 2. Authorize the General Manager to execute the Quitclaim Deed. CEQA REVIEW: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: NOT A PROJECT N/A CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.:$0.00 N/A N/A N/A N/A SOURCE:NOT A PROJECT—NOT BUDGETED Schedule/Line Items: AMOUNT OF TRANSFER:NOTHING NEEDED Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION BUDGET TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: NOT NEEDED IN BUDGET N/A N/A N/A $0.00 Master Plan Estimate: Year of First Costs: THIS AIT/VENDOR/PROJECT COST ORIGINAL BID, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION PO,CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NIA REQUIRES BOARD POLICY ACTION? NOT APPLICABLE If YES,state number: _Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section Revised 01/14/97 Page 1 of 2 J:IWPDOCIAGEN DA\AITS-971FEB%TAVAKNOW.D7 CONCURRENCES: l ATTACHMENTS TO AGENDA(List) To committee: 1. Sign re Date Divi on Ma g O D gnee IF Sign re ,, Date To Jt.Bds.: 1. Depa g914a d r Desi ne "tom igna ure Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) On November 20, 1996, District 7 issued a sewer connection permit to Tava/Knowleton, LLC, a California limited liability company, who is developing lots 1 through 19 of Tract No. 15168 near Esplanade and 17th Street. As part of the development, Tava/Knowleton purchased the underlying fee title to the property where District No. 7 owns an easement for the Tustin -Orange Trunk Sewer, Contract No. 7-6-7. As a separate instrument, Tava/Knowleton has granted to District No. 7 a new access easement for right of entry to key parcels of property that otherwise would have been restricted or had right of way problems. In return, District No. 7 agreed to Quitclaim a ten foot wide strip of property that was excess to the needs of District No. 7. That property is the subject of the proposed Quitclaim Deed. Staff recommends that the General Manager be authorized to execute a Quitclaim Deed for the said parcel to the benefit of Tava/Knowleton, LLC, at no cost, in a form acceptable to General Counsel. CFW: c: Department Head AGM-Administration AGM-Operations General Manager RsvWW 01n4197 Page 2 of 2 J:IWPDOCWGENDAW ITS-97TEBITAVAKNOW.D7 v ® County Sanitation Districts of Orange County,California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, January 22, 1997 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, January 22, 1997 at 5:30 p.m., at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: MEMBERS PRESENT: OTHERS PRESENT: John J. Collins, Joint Chair Thomas L. Woodruff, General Counsel George Brown, Chair, FAHR Burnie Dunlap, Chair, District 13 Pat McGuigan, Chair, OMTS Sheldon Singer, Chair, PDC STAFF PRESENT: Donald F. McIntyre, General Manager ABSENT: Blake P. Anderson, Chief Operations Officer Peer A. Swan, Vice Joint Chair Judith A. Wilson, Chief Administrative Officer Jean Tappan, Committee Secretary APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the December 18, 1996 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. o Q Minutes of the Steering Committee Page 2 January 22, 1997 REPORT OF THE COMMITTEE CHAIR Committee Chairman Collins announced that Supervisor Steiner has agreed to serve on the Steering Committee, replacing Supervisor Stanton. He also stated that he had received a phone call from Ellen Ray, one of the Districts' employees on the 501 negotiating team, requesting a meeting to discuss the contract. Chairman Collins told her that, because of the way the system was set up, he could not discuss this issue with her. One of their concerns is that the 501 members are being considered "bad guys." General Manager McIntyre also mentioned that he had been contacted by 501 as well. He will be meeting with them this week. The July Joint Board Meeting date is the same night as the League of Cities meeting and asked that the Committee consider this and readdress it at next month's Steering Committee meeting. REPORT OF THE GENERAL MANAGER General Manager McIntyre called the Directors attention to Item 5 on agenda. As recommendations move forward, it will take a lot of staff time and there is some concern about how to manage this. A calendar will be prepared to show how much time and effort is anticipated to prepare for these meetings. One option to consider is hiring contract help or consultants. Blake Anderson explained that the contracts for the three phases of the Strategic Plan contain portions that are to be done by consultants. The annexation of Bolsa Chica was discussed. The agreement was approved in 1991 and Koll paid a portion of the fees up front to expedite the construction of the Slater Avenue Pump Station. Now the question is "what happens if the property is not developed?" Additional discussions will be undertaken. REPORT OF GENERAL COUNSEL General Counsel Tom Woodruff gave the Directors a heads-up on this week's CAL-OSHA hearing on the fire deaths at Plant 2. All but one count have been dismissed. At this time the judge is taking the question of the differences between Section 57 and 58 of the Health and Safety Code under consideration and he has 30 days to make a decision. DISCUSSION ITEMS (Nos. 1-5) 1. Report on meetings with resident members of the Rate Advisory Committee (RAC) and Planning Advisory Committee (PAC) (Judy Wilson) Staff made a concerted effort to increase resident participation on the RAC and at the last meeting there were about 12 new members. However, they were lost during some of the discussions so a special meeting was held on January 9 to brief them on previously presented Minutes of the Steering Committee Page 3 January 22, 1997 information. At the PAC 3 Workshop, flow projections were discussed. A suggestion was made by one member that by standardizing manhole covers throughout the county so that each had a minimum of holes, infiltration during rain storms could be reduced dramatically. Former Director Victor Leipzig has joined the PAC. 2. Status of the Disciplinary Hearings (Judy Wilson) At this time, 22 of the terminated employees have filed for unemployment. There have been two hearings, and the judge has suggested having everyone (all 22) in one hearing. The law states that employees are not eligible for unemployment if they are fired for cause. Several demoted employees have returned to work. 3. Status of Labor Negotiations (Judy Wilson) Negotiations are continuing with 501. The next meeting with SPMT is scheduled for January 31. Chairman Collins suggested that 501 be notified in writing that retro pay is non-negotiable and include the quote "the Boards is resolute." 4. Update on Plant 2 Construction Management Trailer Complex Fire Investigation (Blake Anderson) The Huntington Beach fire department investigator has indicated that all signs point to an electrical short, near a refrigerator in one of the trailers. Fourteen people have offices in the complex and eleven are displaced. An inventory of employees' personal possessions was made. Most of the inspectors have been relocated to a conference trailer, which was not damaged. Other vacant trailers will be relocated to the area for additional office space as needed. Some drawings for on-going work were destroyed. Staff is working with the contractors, consultants and electrical inspectors to try to recreate the records for the as-built drawings. Our insurance coverage includes restoration of records. The Information Technology staff have done a great job making temporary fixes for computers and phones. There is one issue that will have to be addressed: will the Huntington Beach allow another set of temporary trailers? Fire codes are not the same for trailers. Staff is looking at the possibility of available space in the new Maintenance Building. However, if the offices are not replaced, the insurance will not pay the $400,000 estimated loss. As more information is received, staff will report back to the Committee. Minutes of the Steering Committee Page 4 January 22, 1997 5. Review of meeting with OCWD/Ad Hoc Committee re Strategic Plan re OCR Project (Don McIntyre) The response from our Directors at this meeting was positive. The OCWD has guaranteed that they can take 100 mgd of our water. A six-member Joint Advisory Coordination Committee will be formed, with three directors from each agency. Chairman Collins has not made his decision on the Districts' members, however, Directors Swan and Brown have indicated a willingness to serve. There is a real need to get things going on this project. 6. Update on status of Ocean Discharge Permit(Blake Anderson) There is a workshop scheduled for January 24, 1997 to discuss amending the Basin Plan. A hearing will be held in March before formal adoption of the amendment. Then the SWRCB will have to ratify the action. EPA can then make a tentative decision. A permit could be in hand in about 12 months. 7. Discuss preparations for February 1 Steering Committee/EMT Workshop (Judy Wilson) Staff, from managers down to first-line supervisors, are in the process of developing draft critical goals for"97-98. Staff will be asking the Steering Committee members for policy guidance for key budget issues. The recommendations that are determined will be presented to the Executive Committee if there is a meeting in February. If not, they will be presented only to the FAHR Committee in March. 8. Review New Directors Orientation Meeting and consider appointments to Working Committees (John Collins) The orientation held on January 18 was very successful. There were 27 participants. The second session is scheduled for February 22 between 9 a.m. and 12 Noon. Chairman Collins said he is still working on committee assignments, and is considering moving some Directors to different committees this year so that they have the opportunity to learn more about the Districts' operations and activities. Recommended Action: No appointments were made by Chairman Collins at this time. 9. Review Agenda Items scheduled to be presented to Committees in February Recommended Action(s): Information item only. CLOSED SESSION There was no closed session. Minutes of the Steering Committee Page 5 January 22, 1997 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, February 26, 1997 at 5:30 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 6:57 p.m. bmitted by: �In Tappan, Stclerifig Committee Secretary H:1W P,DTAW DMIMGM%SM-COMM%97U AMMINUTES.JAN County Sanitation Districts + of Orange County, California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714) 962-2411 DRAFT MINUTES OF THE EXECUTIVE COMMITTEE Wednesday, January 29, 1997 at 5:30 P.M. A meeting of the Executive Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, January 29, 1997, at 5:30 p.m., at the the Districts' Administrative Office. (1) The roll was called and a quorum declared present, as follows: EXECUTIVE COMMITTEE: OTHERS PRESENT: Present: Thomas L. Woodruff, General Counsel Chris Norby, City of Fullerton John J. Collins, Joint Chair Charles E. Sylvia, City of Los Alamitos Peer Swan, Vice Joint Chair Patsy Marshall, City of Buena Park Pat McGuigan, Chair, District 1 and OMTS Chair STAFF PRESENT: Sheldon Singer, PDC Chair George Brown, FAHR Chair Donald F. McIntyre, General Manager James Ferryman, Chair, District 6 Judith A. Wilson, Chief Administrative Officer Norman Eckenrode, Chair, District 2 Michelle Tuchman, Director of Communications Margie Rice, Chair, District 3 Gary Streed, Director of Finance Jan Debay, Chair, District 5 Corina Chaudhry, Executive Assistant Shirley Dettloff, Chair, District 11 Burnie Dunlap, Chair, District 13 Thomas Saltarelli, Chair, District 14 Todd Spitzer, County Supervisor William Steiner, County Supervisor Absent: Barry Hammond, Chair, District 7 Blake P. Anderson, Chief Operations Officer APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. t Minutes of the Executive Committee Page 2 January 29, 1997 PUBLIC COMMENTS There were no comments by any member of the public. APPROVAL OF MINUTES There was one change to the minutes of the September, 18, 1997, Executive Committee meeting. Sheldon Singer, PDC Chair was inadvertently left off the list of attendees. REPORT OF THE COMMITTEE CHAIR John Collins reported that all new directors had made it to their orientation session except two; however, those two directors have previously served on the Joint Boards. John asked that directors who had not provided him with information as to their committee preferences, including those committee members who currently served on committees and wanted to change committees, to please do so as soon as possible. John said he would be assigning directors to committees within the next two days. John stated that there were two great challenges that the Districts was facing this year. One was the development of the strategic plan and the other was the consolidation efforts by the Districts. REPORT OF THE GENERAL MANAGER Don McIntyre mentioned that there will be another orientation and it has been scheduled for February 22; however, that orientation will be different and will include such discussions as EPA requirements, a visit to the Lab, etc. REPORT OF GENERAL COUNSEL General Counsel did not report. DISCUSSION ITEMS: (No. 1) Report by Judy Wilson Because of several new members joining the Executive Committee Judy briefly recapped the consolidation efforts. Judy said that although we have 9 districts, 8 of them are organized under 4730 and, and 1 district is organized under 4730.1. District 14 is organized under 4730.1 because it has IRWD in its jurisdiction. Judy reported that the Districts had begun the consolidation efforts back in October of 1995 by retaining the services of Ford Sauvajot Management Group to do a feasibility study. The draft was completed in February of 1996 and presented to the Executive Committee. The Executive Committee recommended that the Districts organize under 4730.1, thereby allowing IRWD to remain on the Board. In June the Joint Boards reviewed the recommendation of the Executive Committee and they took a preliminary vote. Although this vote was not binding, the Board opted to go with Minutes of the Executive Committee Page 3 January 29, 1997 4730. The Board asked staff to prepare the LAFCO Application and the Terms of Conditions prior to taking a final vote in September 1996. At the September Joint Boards' meetings, it was concluded that neither 4730 nor 4730.1 were acceptable, but rather that the Districts needed to be looking at special legislation. Since elections were taking place in November, and because there would be new Board members, staff was asked to bring the consolidation issue back to the Executive Committee in January 1997. LAFCO, at its November 1996 meeting, discussed initiating the consolidation process. John Collins met with LAFCO and explained that the Districts' consolidation efforts had not been dropped, but that the Districts intention was to put this on hold until all the new directors were on board in January 1997. John also mentioned to LAFCO that we were thinking about special legislation. LAFCO agreed to give the Districts sufficient time to initiate this effort and possibly to support special legislation. They were concerned about the size of the Board and 4730 would reduce the membership to 24; however, IRWD would no longer be on the Board. The option of going with 4730.1 and retaining IRWD, would increase our Board members to 29. This would add two more water districts, Los Alamitos and Yorba Linda, and three more cities; Costa Mesa, Garden Grove, and Westminster. There would be 5 additional agencies to the Board, with $43,000 more in Board compensation. Judy said that if the Districts choose to go with special legislation, the Districts can write this legislation to fit our needs. Judy reported on the three governance options available. Staffs recommendation is to opt for minimal change and retain IRWD and also retain the services of a legislative advocate. The motion was made and seconded. Judy reported that another problem was the issue of rate equalization. Currently the average rate is $71.31 Districts-wide. Some Districts pay annually up to $100 dollars and as low as $50 dollars. If we equalize fees, it would mean decrease for the majority of our Districts, but significant increases for Districts 7 and 11. Judy discussed the complication of timing for user fee increases. Judy mentioned that user fees will need to be increased in the Spring of 1998 for the 1998-99 budget in order to begin delivery of the required projects identified by the Strategic Plan. The Districts cannot borrow any more money and maintain required debt-coverage ratios unless a user fee increase is approved. Therefore, in any case, there is a user fee increase in the near future. Judy said that the staff continues to believe that rate equalization will result in many administration efficiencies; however, Prop. 218 has somewhat complicated the matter. Therefore, it is recommended that equalization of rates be treated as a longer-term issue to be achieved over the next 5 years and that, in the interim, revenue zones be established. Judy reported on the legislative calendar and the impacts on special legislation if we decide to go that route. Judy reported that legislation was submitted on behalf of the Districts as a placeholder and that this could be modified. Tom discussed the draft language that was sent to Scott Baugh's office, and how that would impact the Districts; however, he stressed that it was only a draft at this point, and again mentioned that it was only as a placeholder. Minutes of the Executive Committee Page 4 January 29, 1997 The Committee discussed the pros and cons of having this special legislation for consolidation written into an existing bill or having the special legislation unauthored. John Collins mentioned that we needed to have a plan in effect, and that the focus should be rate equalization. John also stressed that there were going to be inequities under any circumstances, and we needed to work out all the details. A vote was taken to approve the motion to go forward with Staffs recommendation to proceed with Special Legislation with the objective of maintaining IRWD on the Consolidated Board; for Districts' staff to look into retaining a legislative advocate to assist with this legislation (It was agreed that staff would do the preliminary work needed to engage a legislative advocate but no award of contract would be made until the legislative situation was further evaluated at the next meeting of the Executive Committee); and to establish revenue zones with current user fees and work to equalize rates over the next 5 years. There was a unanimous vote to favor the motion. Judy said that she would keep everyone updated as to the status of the consolidation efforts. CLOSED SESSION There was no need for a Closed Session. OTHER BUSINESS MATTERS TO BE REPORTED ON AT A SUBSEQUENT MEETING There were none. MATTERS ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT. There were none. CONSIDERATION OF UPCOMING MEETINGS Next meeting tentatively scheduled for Wednesday, March 19, 1997. ADJOURNMENT The Chair declared the meeting adjourned at 6:59 p.m. Submitted by: Corina Chaudhry, Executive CoOnittee Secretary H:%WP.DTAINDMIMGMIEXEC97VAM012997.MIN d rx.f P-+� d�p t k , R �Fored sew+ 98�onM,r , r AGENDA 5 r.M41C�iWlxG`��P. ny F i ,'' 7"u +v+ rl P� r K k trl ITEM A �,�^jl ji�i4;�+"p,�yJlYt�� yi4` TRANSMITTAL �•..����rf3) tO� �,iBDtiID,�St.US't �lr 10# Pi7BLiC`sH�RIN'GY�,,r��.�5�_�+��t}+t�'t k�t 5 MEETING DATE . COMM.:ID.NO - DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMTS: PDC: FAHR: r�rFAHR All Division 2150, Judy Wilson, Ext. 2005 EXEC: EXEC .; STEER: STEER' Division No.,Name,and Extension JT.BDS: 2126197 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: Options for Consolidation: Consideration of Special Legislation Recommended Action(s): 1. Proceed with Special Legislation with the objective of maintaining IRWD on the Consolidated Board; 2) Retain a legislative advocate to assist with this legislation (Preliminary work is needed to engage a legislative advocate but no award of contract will be made until the legislative situation is further evaluated at the next meeting of the Executive Committee); 3) Establish revenue zones with current user fees and work to equalize rates over the next 5 years. CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on September 25, 1996 Final EIR Approved on and Notice of Determination filed on_ P CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: $ N/A N/A N/A SOURCE: JO Schedule/Line Items: AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION BUDGET TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: $0.00 N/A — $0.00 Master Plan Estimate: Year of First Costs: THIS AITNENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO YES REQUIRES BOARD POLICY ACTION? YES NO NOT APPLICABLE If YES,state number: Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section H:\WP.DTAWDMIN\GM\EXEC97\JAN\022697BD.RPT Page 1 of 5 "a CONCURRENCES: ATTACHMENTS TO AGENDA(List) �► To Committee: 1. Signature Date Division Manager(Or Designee) Signature Date To Jl.Bds.: 1. Exhibit 1-Chairman Cox's Letter(May 1996) Department Head(Or Designee) Exhibit 2-Board Composition Detail Exhibit 3-Nov.6,1996 LAFCO Report/Chairman Collins'remarks Exhibit 4-Legislative Proposal—CSDOC Board Composition Sig a Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) The issue of consolidation has been before the Joint Boards for at least two years. At the Joint Boards meeting of January 11, 1995, the issue was raised and the staff was asked to evaluate it and report to the Executive Committee. Subsequently, staff reports were presented in January, February and June, 1995, outlining major issues. In July, 1995, the Joint Boards considered a staff recommendation to initiate a Consolidation under 4730.1 of the California Public Health and Safety Code. No action was taken at the July, 1995 meeting. Instead, the Joint Boards noted that the consolidation of the Districts was a complex matter and requested further study. 'In October, 1995, the firm of Ford-Sauvajot Management Group was retained to prepare a comprehensive feasibility study. A draft report was presented in February, 1996, and a final report issued on June 17, 1996. The consultant's recommendation was to proceed with consolidation under section 4730.1 of the Government Code. The consultant's recommendation was based on his conclusion that there were a number of benefits to be derived from Irvine Ranch Water District's (IRWD) continued participation on the Board and that it was in the best interest of residents and property owners. Although the consultant noted that the inclusion of IRWD on the Board also meant the inclusion of two small water districts and three more cities, he reasoned that because water reclamation and conservation were going to be major issues for the Strategic Plan, partnerships and dialogue with other water districts could potentially be of benefit. (A copy of the June 17 consultant report was mailed to you along with the Executive package of January 29, 1997.) Again, no action was taken at the June, 1996 meeting. Because the Boards were still grappling with the aftermath of the bankruptcy and discussions with Orange County on the landfill, there did not appear to be great urgency regarding consolidation. The item was tabled until September, 1996. The political climate changed significantly over the summer of 1996. In May of 1996 former Assembly Speaker Curt Pringle introduced a bill to consolidate all water and wastewater districts in Orange County. Joint Chairman John Cox contacted Pringle's office to explain that the Districts should be taken out of the bill since the Districts had initiated a consolidation effort long before the Speaker had introduced his bill and they were taking responsible action to proceed with a consolidation without legislative coercion (see Exhibit 1 for a copy of Chairman Cox's May 1996 letter). The bill moved swiftly through the Assembly Local Government Committee. By August, 1996 the bill was before the Senate Local Government Committee and the Speaker began taking amendments. At the September, 1996 Executive Committee meeting a vote was taken to proceed with consolidation under 4730. The Executive Committee recommendation was received with great controversy at the September, 1996 Joint Boards meeting. The reasoning behind the Executive Committee's recommendation supporting 4730 was that the Board would be reduced from 29 members to 24 members, somewhat reducing Board costs. This would be perceived by the public as streamlining of government. While that is true, as noted above, it would also result in removing IRWD from the Board. At the Board meeting, it was noted that IRWD has had a seat on the Board since 1986, has made equity contributions to the capital plant and represents approximately 20 percent of the land mass currently served by the Districts. The Executive Committee, while concerned about the loss of IRWD, noted that the only way to keep IRWD on a consolidated Board would be to organize under 4730.1. Under 4730.1, the Board membership would expand to 30 members and include members from Los Alamitos and Yorba Linda Water Districts as well as the three cities which have sanitary districts i.e., Garden Grove, Westminster and Costa Mesa, allowing some cities more than one representative. (See Exhibit 2 for detail as to Board composition under 4730 and 4730.1). H:1WP.DTAIADMINIGMIEXEC971JAN1022697BD.RPT Page 2 of 5 t After a lengthy debate, the Joint Boards agreed that neither 4730 nor 4730.1 was the optimal choice and that special legislation may be the best solution. Noting that elections would soon be held and that there could be w significant changes in the composition of the current Boards, it was agreed that further action on this matter would be deferred until the new Joint Boards were seated in January, 1997. Accordingly, the issue was agendized and discussed at the Executive Committee Workshop on January 29, 1997. The Executive Committee unanimously voted to go forward with Staffs recommendation to proceed with: 1) Special Legislation with the objective of maintaining IRWD on the Consolidated Board; 2) For Districts' staff to look into retaining a legislative advocate to assist with this legislation; however, it was agreed that staff would do the preliminary work needed to engage a legislative advocate but no award of contract would be made until the legislative situation was further evaluated at the next meeting of the Executive Committee); and 3)To establish revenue zones with current user fees and work to equalize rates over the next 5 years. At its October 2, 1996 meeting, the Local Agency Formation Commission (LAFCO) requested an update on the consolidation efforts of the County Sanitation Districts of Orange County. After a brief discussion, LAFCO staff was directed to return at the November hearing with a report outlining issues and options. The November 1996 LAFCO staff report recommended that LAFCO adopt its policy on initiation of consolidations, and that subsequently, LAFCO initiate a consolidation of the Districts. Joint Chairman John Collins made a presentation before LAFCO requesting that LAFCO defer initiation of the Consolidation since it was the Districts' intention to pursue special legislation. Chairman Collins stated that the Districts' plan was to address this issue in January, 1997 with the objective of submitting special legislation in the spring of'97. LAFCO then directed its staff"to work with CSDOC on legislative efforts and to monitor consolidation progress and delay action and (to) bring the item back to the Commission when CSDOC's work is completed and appropriate State legislation is developed to enable the consolidation to be pursued." (See Exhibit 3 for a copy of the November 6, 1996 LAFCO report and a copy of Chairman Collins' remarks). I. Options For Governance 1) Organize undercurrent law-As noted earlier, there are two options available under State law: 4730 or 4730.1. As discussed earlier in this report, the Joint Boards concluded in September that neither option currently available appears to serve the Districts' best interest. 2) Submit Special Legislation - If the Districts were to submit special legislation, there are a number of different ways it could be drafted: a) Minimal change-- submit legislation which keeps the current cities, current sanitary districts, a Supervisor representing the unincorporated areas, and provides for the preservation of IRWD on the Board. Exhibit 4 to this report has proposed language prepared by IRWD's legal counsel. They proposed to amend section 4730.1 with the following language: "If the district includes territory which is within a public agency engaged in the operation of sewage collection and treatment facilities that are tributary to the facilities of the district, the Board of Directors shall be composed of the members determined pursuant to Section 4730 and the presiding officer of the governing board of each public agency engaged in the operation of sewage collection and treatment facilities that are tributary to the facilities of the district. Subdivisions (a)(3) and (4) shall apply to each public agency member, and Section 4730 shall apply to each other member." Our General Counsel Tom Woodruff has reviewed the language and has suggested that a separate section, i.e., 4730.9 rather than an amendment to 4730.1, maybe a better solution. In either case the outcome should be the same. b) Directly-elected Board, elected at-large -- This would be a dramatic departure from the Districts' current structure. The Central Contra Costa Sanitation District is organized in this fashion with five directly elected members. The Executive Director of Contra Costa reports that this system works well; however, it could mean less local involvement in decision-making and the possibility of special interest groups backing candidates for office and unduly politicizing the consolidated District. c) Appointed Board -- Eleven members; each representing population areas of approximately 200,000 people. This option has also been suggested as it would result in a much smaller Board. It would also represent a rather dramatic departure from the current structure with cities and sanitary districts losing their direct voice. H:1WP.DTAIADMINIGMIEXEC971JAN1022697BD.RPT Page 3 of 5 The appointing authority could also be problematic. In theory, the League of California Cities' appointment process could be used or the Board of Supervisors could appoint members. Staff Recommendation The staff recommendation is to proceed with special legislation following the concept included in option 2(a), or it may be reflected in a new section of the Code. It appears to be the most politically feasible and continues to allow for the direct participation of cities, sanitary districts, and the Board of Supervisors. II. Legislative Advocate If the Boards opt to seek special legislation, staff believes that it would be in the best interest of the Districts to retain the services of a legislative advocate to assist in moving the bill through the legislature and protecting it against unfriendly amendments. (The Executive Committee has directed Staff to proceed with the preliminary work of engaging a legislative advocate; however, no award of contract will be made until the legislative situation is further evaluated at their March meeting.) The legislative advocate would not need to be a wastewater industry representative. Rather, the advocate would need to have good contacts with the Local Government Committees in both houses. Ill. Equalization of Fees Single Family Residential Annual Sewer Service Fees $120 $1 0 0 ........................................9 6.7 5.........................................$1 0 0.0 0 $83.24 $8 0 - $71•:5-2...$7.3.,8.g..... ...$7 6....7................................ m LL $60.00 $60 --•• •••.. ..... ...$ 0:09..... .... .............. $4 0 .... .... ..... .... ..... .... .............. $20 $0 $0 1 2 3 5 6 7 11 13 14 D i s t r i c t Currently, the Districts have different rates. They vary from a high of$100 per single residential dwelling unit to a low of$50 per single residential dwelling unit. The fees are based on the amount of property tax the Districts receive from the various Districts and the additional revenue required to meet expenses. NOTE: CSDOC does not levy user fees in District 14. IRWD is invoiced for the amount of flow sent to CSDOC and then passes this cost through to its customers using its own fee structure. The average fee Districts-wide is $71.31. If rates were equalized at the current rates, rate equalization would be revenue neutral or represent savings to Districts 1, 2, 3, 5, 6, and 13; however, there would be significant increases for District 7 and 11. The benefits of equalizing rates are substantial reductions in staff time for tracking costs and expenses by Districts, including monitoring of flow meters by District, preparing accounting reports and capital H:\WP.DTA\ADMIN\GM\EXEC97\JAN\022697BD.RPT Page 4 of 5 budgets. District 14 would continue to operate under its current agreement whereby the Consolidated District would invoice IRWD for actual costs to treat flows sent to the District. IRWD has its own user fee schedule for its y customers. An alternative to equalization of fees is to establish revenue zones for each of the Districts and maintain the status quo. When this issue was reviewed last year, the Executive Committee opted to maintain the status quo and establish revenue zones. LAFCO staff, in their November, 1996 report recommends that equalization of fees be identified as a long-term goal but suggested that it could be accomplished over ten years. LAFCO apparently had no problem with establishment of revenue zones as a short-term strategy. Impact of Prop. 218 It should be noted that user fees will need to be increased in the Spring of 1998 for 1998-99 in order to begin delivery of the required projects identified by the Strategic Plan. The Districts cannot borrow any more money and maintain required debt-coverage ratios unless a user fee increase is approved. Therefore, in any case, there is a user fee increase in the near future. At issue is whether user fees are equalized and then increased across the board, or, whether the current user fees are maintained through the establishment of revenue zones and then increased on a zone-by-zone basis. It's conceivable that a rate-payer in Districts 7 and 11 could argue that equalization of rates results in a rate increase for them, which is not strictly based on cost of service, thereby violating the intent of Prop. 218. On the other hand, currently user fees are established in an amount equal to the cost of service. They are based upon the availability of property tax to cover a portion of the costs. User fees are calculated to cover the gap between available revenues and cost of service. For example, District 13 was formed after the passage of Prop. 13 and the Districts receive no share of the property tax generated in District 13. Therefore, District 13 has the highest user fee at$100 per single residential dwelling unit, which is equal to the full cost to provide the service. Both the General Counsel and the Assistant General Manager have recently attended conferences on the implementation of Prop. 218. The only issue which was clear is that the situation is unclear. There will probably be some type of cleanup legislation this year to focus on relatively non-controversial items. There is already litigation filed by the City of Los Angeles as to the constitutionality of the measure and other suits are to follow. It will probably be at least three years before the dust clears and the legislature and the courts weigh in. It's conceivable that the Special legislation could also include a clause to the effect that"equalization of rates within the consolidated service area does not constitute a rate increase within the definition of Prop. 218." Staff recommendation The staff continues to believe that rate equalization will result in many administration efficiencies; however, as noted, Prop. 218 has somewhat complicated the matter. Therefore, it is recommended that equalization of rates be treated as a longer-term issue to be achieved over the next 5 years and that, in the interim, revenue zones be established. Staff would continue to monitor implementation of Prop. 218 to determine if equalization of rates is addressed by the courts or in the implementing legislation. Fiscal Impact The cost for a legislative advocate is estimated to be in the range of$20,000 to $25,000. Since the consolidation status was so uncertain, no funds were specifically budgeted for 1996-97. The Ford-Sauvajot purchase order still has a balance of$3,302, which could be transfered for this purpose with the remainder covered by the General Manager's contingency fund which has a current balance of$246,000. An application to LAFCO would cost approximately $15,000 to process. The LAFCO application may not be necessary depending upon how the legislation is written. No funds are being requested for the legislative advocate since costs will be within the General Manager's approval authority and can be handled administratively. The actual amount needed would not be known until proposals are received to a Request for Qualifications and Services. H:IWP.DTAIADMINIGMIEXEC971JAN1022697BD.RPT Page 5 of 5 Y COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA F�: E.•?°' EXHIBIT 1 ' % May 29, 1996 a 71 t)962-2411 Hon. Curt Pringle fiRM Speaker of the Assembly BOX e127 California Assembly Fourria*,.Nalley.CA State Capitol 8272B 8127 Sacramento, CA 95814 sliest address: 108"EMs Avenue Re: A82109 (Pringle. Baugh) Foiirumn valley.CA 927o6-701 B Dear Assemblyman Pringle: '�;:�: On behalf of the County Sanitation Districts of Orange County and the governing 3 :Membar Boards of Directors, I take this opportunity to bring to your attention concerns that Agenzaa we have relating to your proposed A62109, which has now received approval by the ��•.�� • Assembly on May 23, 1996. Prior to this time, the Districts' staff and legal counsel • " Cltiea have conferred with your staff representatives concerning the various aspects of the .!a„anem Bill, as applied to the Districts, and to provide specific, detailed information ,Brno concerning our agencies. This information was very graciously received. I am • Buena Perk further a has we understood hdvised it h been dd b both Ms. Gonzalez and '•� �y��ypress n Valley Mr. Sarboraria of your staff. •Fullerton HurrtirigaonBaach • ,•.Irvine At the outset, I can tell you that the Directors of our Districts overwhelmingly support Ca Habra our efforts and those of others who are striving to increase efficiency in local •Palme% Y 9 �Y aamms government to and including appropriate consolidation or mergers. We further Newptrrc Beech " `L7range support the undertaking of studies to consider the consolidation of multiple agencies �lacenda that are either overlapping or serving the same incorporated city. While our Districts neAna e sach are not a part of the South County Task Force Consolidation Study, it certainly Be ?;:'•Stanton appears to us that such a study has considerable merit, and if recommendations are �J8°n implemented, would flow to the benefit of the residents of South Orange County. ✓^+Vllls Perk Yor6a,Linda :aunty;o! However, we believe that your proposed A62109 runs contrary to the .Orenge recommendations of the California Constitutional Revision Commission, delivered to ,mot....... . eniiary Olarer+cts the Legislature approximately one month ago. The Commission was formed and appointed by the Governor, and the State Legislature and has been holding � Costa Mesa meetings and hearings during the past two years. The Commission's report of April �.f erden Grove 1996 recommends strengthening of home rule powers of local government. ,;.�r.,�M;awar�ry 9t 9 p water'olasricts Perhaps more importantly it is recommended that a Citizens' Charter Commission 11 rA". Ranch be appointed in 1997 to examine the current local government structure, methods of service delivery and assignment of responsibilities and powers. The Sanitation Districts believe that such a structured examination is exactly what the people of our community desire and the results will at least be based on detailed r - feasibility studies and the desires of the residents. For these reasons, we believe that A82109, which is not based upon any research or studies, is premature and will •Y ='.. not best serve the people for whom it is intended. 4 Public Wastewater ana Environmental Management agency comm,tteo to Protecting the Enwronment Since 195a Hon. Curt Pringle Page 2 of 3 May 29, 1996 Additionally, for the County Sanitation Districts, we feel that we clearly should be distinguished from the multiple water and sanitary districts throughout Orange County, who provide their service on a"retail"type basis, namely—to provide service directly to the owners and residents of properties within their jurisdiction. The Sanitation Districts do not provide such service, but rather have a singular mission to protect the health and safety of all Orange County residents, as well as the environment, by the ownership and operation of the Wastewater Treatment Plants and Disposal Outfall. We provide our service not to individual residents or property owners, but rather to the 25 local governmental agencies who deliver their collective wastewater to the Districts' system. The Districts' current position of support for efficiency is not a new one. We have historically always supported that premise. 1 cite to you the following examples: First, the existing nine Districts, pursuant to the authority of the County Sanitation District Act, are authorized to have a total of 55 Directors. The Districts have adopted Resolution No. 83-34 in April 1993, which established a policy wherein the member agencies would voluntarily reduce the number of eligible Directors to one (except where required by law in two instances to have two). This policy was enacted and has been implemented, and the Districts' actual directorship at this time consists of 29 members. Secondly, pursuant to the provisions of the County Sanitation District Act, each Director who serves on more than one District Board (of which there are several, pursuant to the policy set forth in paragraph one above) is entitled to receive compensation at the rate of$100.00 for attendance at any meetings for each District represented. The Directors adopted Resolution No.86-52 in 1986, which provides that only one stipend per meeting would be payable to a Director, regardless of the number of Districts the Director represented. The stipend is paid proportionately by the Districts represented. Third, in January 1995, the Directorship requested the staff to initiate efforts to produce a report on the possible further consolidation of the Districts into a single entity. At the present time, as a practical matter, for all administrative and operational purposes, the nine existing Districts serve as one. The management staff completed the report and presented it to the Boards of Directors in July of 1995. Thereafter, the Boards of Directors awarded a Consultant Services Agreement to the Ford-Sauvajot Management Group:to prepare a comprehensive report supporting the consolidation into a single District of the nine existing Districts, and to include an evaluation of the benefits and probable terms and conditions which would achieve the consolidation. 3 t' Hon. Curt Pringle Page 3 of 3 May 29, 1996 The Ford-Sauvajot Management Group draft report was delivered to the Boards of Directors in February 1996. The final report was delivered to the Boards of Directors May 15, 1996. The Directors have scheduled the report for a Committee review and Joint Boards' review during the months of June to September 1996. In summary, long before the introduction of AB2109, the Districts, notwithstanding that they are in fact consolidated as a practical matter for 95% of their activities, initiated steps to further the consolidation, so as to reduce the entity to a single District. Fourth, the Districts, because they collect, treat and discharge the wastewater from the 25 communities throughout Northern Orange County for disposal into the Pacific Ocean, are charged with the major task of protection of the environment and the public health and safety. Accordingly, they are extensively regulated and permitted by the United States Environmental Protection Agency, which none of the other agencies in the proposed consolidation are subjected to. Mr. Speaker, we believe that while AS2109 in its present form is not workable in several respects, your endeavor to accomplish greater efficiency in government is a meritorious objective. However, while it may appear to be self-serving, we genuinely believe that the County Sanitation Districts are not a proper subject for your legislative effort. As noted above, the Districts have undertaken numerous measures for the same basic reason of guaranteeing the most efficient government for the constituents. Of greater importance is the fact that our service is truly unique, and we should be excluded from the proposal which you have pending. We would ask your serious consideration to amending the Bill,to in fact delete the County Sanitation Districts. John C. Cox, Jr. Joint Chair JC:TLW:cg &uazsz i EXHIBIT 2 ' COUNTY SANITATION DISTRICT OF ORANGE COUNTY ` ' BOARD OF DIRECTORS COMPOSITION PURSUANT TO HEALTH AND SAFETY CODE SECTION 4730 County (1) ' County of Orange Cities (20) ' Anaheim Brea ' Buena Paris Cypress Fountain Valley ' Fullerton Huntington Beach Irvine ' La Habra La Palma Los Alamitos ' Newport Beach Orange Placentia Tustin Santa Ana Seal Beach ' Stanton Villa Panic Yorba Linda ' Sanitary Districts (3) Costa Mesa Garden Grove Midway City Total number of Directors: 24 EXHIBIT 2 COUNTY SANITATION DISTRICT OF ORANGE COUNTY BOARD OF DIRECTORS COMPOSITION PURSUANT TO HEALTH AND SAFETY CODE SECTION 4730.1 County(1) County of Orange Cities (23) Anaheim Brea Buena Park Costa Mesa Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Tustin ' Santa Ana Seal Beach Stanton Villa Park Westminster Yorba Linda tSanitary Districts (3) Water Districts (3) ' Costa Mesa Irvine Ranch Garden Grove Los Alamitos Midway City Yorba Linda Total member of Directors:30 l NOV 04 '96 0B=40A(1 ORANGE L.AF'C0 EXHIBIT 3I LAFCO - - - _ Local Ageneq Farrrl�iaol CattDnission Orange County CHAIRMAN JOHN IL W irrit i.RR OIRUCTOR November 6, 19% IRVINE RANCN WATER DISTRICT TO: Local Agency Formation Caalm non vtCR-CHAMMAn CIUM IIi;,�AI°u'' FROM: Dana M.Smith,Executive Officer CrIYOFLA IIARRA SUBJECT: Review of Options to Initiate Consolidation of the County Sanitation °A`ID 806""1DeTATIVB OF Districts of Orange County(CSDOC) REPRB.4 G&MALPUDLIC RANDAL J.1IRRSSZ=. At the October LAFCO hearing, this Commission requested an update = the CfTYOPILAAGUNA HILLS consolidation efforts ofthe County Sanitation Districts of Orange County(CSDOC). After discussion, the Commission directed staff to rettim to the November heaang JAMS W.9ILVA with a report an the consolidation efforts,the issues not yet resolved by the CSDOC, SWW n VJCT options that this Commission might consider and a staff recommendation. WILLIAM c.WEINLR BACKGROUND SUPGRV IROR FOURTH DISTRICT When the CSDOC was originally incorporated in 1947,it was divided into separate ROIIYJi IRUMILV districts that generally followed drainage patterns. This localized approach to M u' °�w,M providing services was logical at that time due to the land uses and development IInTR= patterns. The focus of the CSDOC today is more on joint work facilities and regulatory issues. Wastewater management is more regional,in nature now am m the c"�v a�ISNEII past when localized population centers were surrounded by large�holdings. ICEPRESENTATI V R OF OENERAI.PUBLIC CSDOC includes nine separate districts, each with its own governing board. The AMMATE operation and management of all nine districts have been functionally consolidated Toe+HAR?"N under one administration. The individual districts have a joint board which meets COUNCILMAN CITY OF HUNTIDICTIIN monthly. GAACH The joint Board of Directors of the CSDOC have reviewed the issue of consolidation ALTMATIi ANTHOar L. over the past several years. Discussions about consolidating the CSDOC began in the ms<I.Ir DIRECTOR earty 1980's with a CTrmd Jury recommeadation. Since the issue of consolidation was wKIZ'R S rRICf identified by the CSDOC as a Ctittcal Goal foa'thea FY 95-96,thew staffwas directed in January of 1995 by the join!Board to evaluate the benefits of cmw idation. In July AI7F3iliATE of 1995,the staffpres=ded a report with a recommendation to proceed but the Board DONALP J.3ALTARfiI.1.1 SUPERVISOR m requested additional fomiabon. SUPE A final detailed kasibilr'ty report,prepared by the Ford Smmajot Managmelit Group, was presented to the joint Board on May 15, 1996. The benefits of consolidation,as E=MVF OetIc1sR 12 Civic Center Plam Room 235.Saar Ara,CA 92701 (714)834-2536 FAX(714)934-2643 WOV 04 '96 08=40AM ORMIX LAFCO P.3/6 Consolidation Of CSDOC November 6, 1996 Page 2 listed by the eonsultacat in the CSDOC staff report and feasibility study,were More st=n ined governance and a less awkward decision malting process; More understandable gnvrmm=system to the general public; • Reduction in the number of special distncts;and • Reduction in the number ofBoard members. The CSDOC staff has completed all of the requirements needed to submit an application to LAFCO. Attached for your review is a report and plan of service which would be used by your staff in evaluating the consolidation. The issue of consolidation was subsequently placed on the June joint Board's agenda for action However,the motion approved by the Executive Committee was not entirely clear and the Chair asked that the Executive Committee reconsider its previous action.The last action taken by the lout Board was at their September, 1996 meeting wham the Board voted to table the issue of caasolidatian until January when the joint Board is expected to seat new members. ISSUES During the discussions by the joint CSDOC Board,three accrue of concern have emerged. They are: • Gove ance-Boarrd ComposMwn • Rate Sgrcadizm�ion • Disbzd 14 and the Irvine Ranch Water Disvid Gavmance-Board Composition Under existing State law,the Districts may reorganize under either Section 4730 or 4730.1 ofthe California Health and Safety Code. Under section 4730 the governing body of the consolidated district would be made up of 24 representatives--one from each city(or twenty members),one from the Board of Supervisors and thru from the eadsting sanitary districts(Costa Mesa,Garden Grove and Midway City). The;IItWD would not be eligible for membership even though 20 percent of the CSDOC land area is within IRWD. (It should be noted that the seat froma the Garden Grove Sanitary District might be filled by a member of the City of Garden Grove City CoumaiL) Consolidation under 4730 results in a smaller governing body and would save more than $40.000 over the following option- The other option for governance is under 4730.1 which would result in a joint Board of 30 nuembr.rsr- 23 from the cities,one ftvm the Board of Supervisors,three iinm the sanitary districts mentioned. T bree rcpresentatives from water districts providing wastewatertrestment(IRWD,Los Alamitos and Yorba Linda)would also be seated allowing for both city and district repx emtation from these atcaa NOV 04 '96 08:4L M OF*"GE LAFCO P.4/6 Consolidation of CSDOC November 6, 1996 Page 3 Consolidation with a larger board would be morn inelusionary and would include water=Ia mation agencies thus resulting in opportunities for better integrated planing. However,the larger Board would be more expensive and, according to a CSDOC staff report,might disappoint the public's expectation of seeing a decrease not only in the number of special districts but in the number of officials sitting on the joint Board. Neitl=4730 nor 4730.1 seemed to provide acceptable board composition. Under 4730 the water agencies that provide sewer service are left off the board and under 4730.1 several cities receive duplicate rCpresentation. The Board has begun to discuss proposing special legislation to create a board which reflects the specific conditions in Orange County. Rare Equaftadon A long term goal of consolidation is equalization of rates, equalized service reliability, and a a aadinated infrastructure development. Equalized rates are easier to manage and reduce inequities in arbitrarily drawn boundaries. It also eacouuages more efficient use of facilities. However,the discussion of equalization of rates always creates concern among those arras with higher investment in infir"ructuae or whose rates are substantially lower than its neighbors. Raising the issue of rate equalization in the context of consolidation carries a double edged sword. If it is made a condition of consolidation,those who fear increases will surely oppose consolidation. However,to achieve the region-wide benefits that could accrue fxm.rate equalization(even if it occurred over a 10 year period)the stcucuuv:of a consolidated district is needed. Preliminary analysis on immediate rate equalization showed slight increases to less than half of the residences in CSDOC(districts 3 and 7),substantial relief to those in district 1,no change for those in districts 2 and 13, and a slight decrease for those in districts I,5,6, and 11. User fees vary substantially not because the cost of service varies substantially from one area to another, but because of di$euing revenue sources-primarily the contribution of property tax revenue from areas established prior to proposition 13 and areas that have higher assessed valuation. Some districts receive little or no property tax revenue. The Board voted not to pursue equalization of fbes at this time. Instead,revenue zones would be established to maintain the existing user fee schedule,debt repayment and property taxes. Impact On Dirtrid 14 and the IRWD District 14 was formed as a result of negotiated agreements bdwocn the CSDOC and the IRWD. The agreements address joint worsts, capital costs, capacity and other issues According to the consultaats report there are two factors which make District 14 different from other Districts: 1. The Irvine Ranch Water District fiords all of District No. 14's financial requirements with the District: o` NOV 04 '96 06:41AM OFW*M LAF'CO P.SA Consolidation of CSDOC November 6, 1996 Page 4 2. The Irvine Ranch Water District also operates a wastewater treatment plant and sewage flows,which are treated by the District's Joint Works Facilities,are controlled by IRWD. The final report, prepared by Ford Sauvajot for the CSDOC,concluded that consolidation of the CSDOC into a single successor agency would have no adverse impact on pre-odsting agrecmeuts. Nor would it change either of these factors. OPTIONS AVAn_ART F TO LAFCO In its adopted Strategic Plan, the Commission's mission statement speaks to LAFCO's role in providing leadership for resbudurmg and simplifying the provision of government services to the citizens of Orange County. The C==isd=has the authority to initiate certain types of proposals. However,proposals initiated by the Commission must be consistent with the rzcommzmdation of a sphere of influence study conducted pursuant to Government Code Section 56425 or other governmental study performed pmsuant to Government Code Section 56379. Each of the above types of proposals has specific legal requirements which must also be met.In approving a proposal it has initiated,the Cosioa's resolution malmzg dctcaninations must make:both of the following determinations,as required by Government Code Section 56852: (1) Public service costs of a proposal that the Commission is authorizing are Rely to be less than or substantially similar to the costs of alternative means of providing the service. (2) A change of organization or reorganization that is authorized by the Commission promotes public access and accountability for community needs and financial resources. Staff believes that this Coon can make the findings accessary m initiate the consolidation of CSDOCL However,staff believes that these are two factors that should be carefully weighed prior to inidating this consolidatiom. Fast,the Chairman of CSDOC has requested that the Commission not Wee action umtrT the new board is seated in JanuarY and bas had a cbaace to review the proposed action.The existing board has had ample opportunity to move forward with consolidation and it appears that internal board disagrtcmeais have drained the momnerdnm from the process. It would not be unusual.for the newly seated board to take sec more months to further study the consolidation The second facmr which should be weighed is related to LAFCO's process. This Commies. has not yet established its own policy on how it will make a determination to proceed with initiation. On this agenda is a draft policy and guidelines for initiating r corgmi2mdons. It seems prudent and procedurally wise to fast adapt the policy, then determine if the CSDOC fits the Commission's criteria far initiatidn. If the Commission authorizes staff to send the draft policy out for public review this month,it is possible to adapt the policy in final form by January or February►. At that tamr,staff could bring the question of initiation back to the ComM=ern and the new CSDOC board a NOV 04 '96 08:42AM OIa*IGE LAFCO P.6i6 c Consolidation of CSDOC November 6, 1996 Page 5 would haw had time to review their stars work on consolidation. The options available to this Commission are: 1) Initiate the consolidation immediately; 2) Direct staff to circulate the draft policy an initiation and bring it back for final adoption prior to consideration of initiation of consolidation of CSDOC;and 3) Delay initiation until after the new joint Board is seated in Tammy. According to the CSDOC consultant and staff reports, the consolidation would simplify governmental structures, reduce the size of the Board under either option, ease administrative processes, streamline decision malting procedures and consolidate some acoouuturg and auditing fimctia a. The reports also emphasized that although the savings in money as a result of the consolidation would be modest,the opportunities for mareased effic=des and future savings would be enhanced. IT IS TMliORE RECOMaVUMED: 1) That a policy an initiation of consolidations be adopted prior to consideration of initiation of a consolidation of CSDOC. 2) That this issue be brought back to the Commission at the earliest possible date after adoption of the policy. Respectfully Submitted. Dana M.Smith. Executive Officer UUMMINOYCEW6WICT4 0c"T EXHIBIT 3 Statement by CSDOC Joint Chairman, John Collins regarding November 6, 1996 LAFCO Staff Report- Review of Options to Initiate Consolidation of County Sanitation Districts of Orange County (CSDOC). 1 was disappointed in the staff report before you today. On October 11, our General Manager, Don McIntyre, Assistant General Manager Judy Wilson, and myself met with Dana Smith to explain the Districts' position. • The Districts have spent over a year studying the issue, funding and completing a major study (prepared by Ford-Sauvajot Associates May, 1996) and debating the merits of the issue. • As we explained to Ms. Smith, and which is outlined in her staff report, neither governance alternative currently available to us under State law is entirely satisfactory. 4730 would eliminate IRWD as a member agency. 4730.1 would result in a larger board with double representation by some of our smallest cities. It appears to us that special legislation is the best solution to this problem. • A combination of election results and term limits may result in a turnover of over a third of our Board members in December. At our September meeting, we tabled the issue of consolidation until January, 1997. • It was our intent to provide information and briefings to our member cities and agencies during the months of December and January and to cover this issue at some length in our New Board Members Orientation session in January. Assuming that special legislation is the agreed-upon direction, language would need to be crafted and introduced by one of our Orange County legislators. As we told Ms. Smith at our October 11, 1996 meeting, this process could probably not be concluded until late spring, 1997. • Your staff report is precipitous. The draft policy on LAFCO Initiated Proposals is on your agenda for discussion today. Ms. Smith recommends that LAFCO initiate Consolidation as soon as possible after the adoption of the policy. Why wouldn't LAFCO wait for the Districts to complete their work? Our time horizon is a realistic one given the turnover on the Board and the apparent need for special legislation. What is the rush to judgement? Why not allow a responsible process to continue on its course? Let me remind you that the Districts initiated this process. It appears that responsible agencies which initiate thoughtful review of reorganization end up being grist for the mill. Is this the message LAFCO wishes to send? • In closing, I would strongly recommend that LAFCO await the Districts' work. Let those closest to the issue address the most optimal solution. Do not impose your solution upon the Districts. H:1WP.DTA%ADMIN%GMUWILSON CORRES%96UGHNCOLL 'A EXHIBIT 4 3 LEGISLATM- PROPOSAL--CSDOC BOARD COhMOSX1 W Amend Section 4730.1 ofthe Health ad Safety Code to read: 4730.1 (a) Contents of resolution and order. Notwithstanding the provisions of Section 4730, the resolution ofintention to form the district and the order of formation of the district may provide that the governing body of the sanitation district shall be constituted in accordance with this subdivision or subdivision lb). �,1 or„ (d)"at(c). (1) No territory in city,other sanitary district, or public agency.If the district includes no territory which is within a city, other sanitation district, or public agency,the county board of supervisors is the board of directors. (2) Territory in city,other sanitary district,or public agency. If the district includes territory which is within a city, other sanitation district,or public agency,the board of directors shall be composed ofthe presiding officer of the governing body of each city, other sanitation district, and public agency and the chaimran ofthe county board of supervisors. If the chairman ofthe county board of supervisors and the presiding oflicer of the governing body of each city, sanitation district, and public agency constitute an even member, a member of the county board of supervisors appointed by the board of supervisors or, in the altanate as detamined by the board of directors, a resident of the district elected by the registered voters of the district for a four-ycar term, shy be a member ofthe board of directors of the distric L (3) Substitution of governing body member. The governing body of each county, city, sanitation district, and public agency having a reps etttative on the board of directors may designate one of its members to act is the place of its regular member in his or her absence or his or her inability or refusal to act.. (4) Governing body repnarntatim Tbc governing body of any city, sanitation district, or other public agency may designate a member ofthe county board of supervisors to serve as its reprmentative member on the board of directors ofthe district in place of the presiding offtcar of its governing body,in that case,the supervisor shall have one vote for each city, sanitation district, and public agency represemed by him or her. (b)(1)Election of district repr=catatives. The board of directors may ba composed of directors who arc residents of the district elected by the registered votes ofthe district for four- year tams. (2)Number of director. The shall be determined, subject to the requirements of Section 4734 and subdivision Ld,f ej,by the board of directors of the district,if any,in existence prior to the election. (c}(1)Arvin Sanitation District,number of director. Tn the Arvin Sanitation District in Kern County only, if uo board of directors is in existence prior to the election,the county board of supetvisOrs shall determine,subject to the requirements of Section 4730 and subdivision ffl ft the member of directors on an elected board. (2)Election cost reimbursement. The district shall reimburse the county for any reasonable costs incurred by it for the conduct of elections required by this subdivision. Governing bade posed in part under Section 4730_ If the district jnelwps terf itou which is on of s acatmem fadifi s t a MIMUM to 1bg 1'aeiTities gfthe d'ctnict.the bpwA of dW=M IbglLb.e the members determined tntr rant to UM:2ti4730 and the presiding off cer of the onming board dewh mi Lc ere cv a grAd in the a olden of SAM aQe QW11c+io and tregtmert fnr-life s that err tiilmna y to tbefieffifics of the distTict 4 ihdhf Wang.. ILX3)jWd(4) shall_atroly L each no6Tic agenev m her_ and Section 4730 shall atiahr to mch a he:member 0(0 Sanitation district governing body. The governing body of a sanitation district is a board of directors composed of an odd mmber of not less than three members �f ( Public agency. "Public agency'as used in this section means any sanitary district, public utility district,resort district, county water district, municipal water district, sewer maintenance district, or coumy maintenance district, engaged in the colleWon,transportation!, treatment, or disposal of sewage or any other public agency empowered to,and engaged in, the collection,transportation,treatment, or disposal of sewage. Dicccuasion Board composition for a sanitation district is determined at formation,by electing either Section 4730 or 4730.1. If the new successor district is formed under 4730,water districts would not be represented on the board. If 4730.1 is chosen for the new district, representatives of all water districts would be added to the board. Except for Sanitation District 14, the cu irrem Sanitation Districts ate formed under 4730. Section 4730.1 was used only in the case of District 14,to give representation to a water district due to the unique circumstances of its operation of collection anal reclamation facilities tributary to CSDOC's joint works. To allow the new district to maintain tht status quo of using 4730.1 only for that purpose,the proposed legislation adds a fourth option to the options available to be selected under Section 4730.1. i County Sanitation Districts 0 of Orange County, California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE WEDNESDAY, FEBRUARY 5. 1997 - 5:30 P.M. A meeting of the Operations, Maintenance and Technical Services Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on February 5, 1997, at the Districts'Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: Present: Staff Present: Pat McGuigan, Chair Blake P. Anderson, Chief Operations Officer John Collins, Joint Chair Judy Wilson, Chief Administrations Officer Peer Swan, Vice Joint Chair Ed Hodges, Director of GSA Steve Anderson Mark Esquer, Eng Supv, O&M James M. Ferryman Michelle Tuchman, Director of Communications Chris Norby Nancy J. Wheatley, Director of Technical Services John E. Noyes Mike Moore, ECM Manager Margie L. Rice Chris Dahl, IT Manager Dave Sullivan Sam Mowbray, Env Lab Manager Charles E. Sylvia Dan Tremblay, Env Lab Supv Hank Wedaa Angela Holden, Committee Secretary Others Present: APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. Minutes of the Operations, Maintenance 1 and Technical Services Committee Page 2 P February 5, 1996 APPROVAL OF MINUTES The minutes of the November 6, 1996 Operations, Maintenance and Technical Services Committee meeting were approved as drafted. REPORT OF THE COMMITTEE CHAIR Chair McGuigan welcomed the new Directors and introductions of Directors and staff were conducted. Chair McGuigan brought to the attention of new Directors that the Districts put together annual reports and she had a copy of the "Operations and Maintenance, and Solids Management Program Annual Report" and highly recommended it for review by the new Directors. These can be obtained from Michelle Tuchman. Directors Rice and Anderson requested a copy of this annual report. Although the agenda calendar doesn't have items on it for March, there will be a meeting in March and staff will have items to present. REPORT OF THE GENERAL MANAGER The General Manager did not make a report. REPORT OF THE CHIEF OPERATIONS OFFICER The Chief Operations Officer, Blake P. Anderson, gave an update on watershed management. Last year Blake was appointed to a national research council committee on watershed management a branch of the National Academy of Sciences. This committee was formed last year with the intent to complete and report at the end of this year on how watershed management is working around the country and how using a locally-based, decision-making process could be used for water quality issues, permitting etc. The committee had a field trip in Southern California the end of last week and we took them to Newport Bay, San Diego Creek area, Bolsa Chica, Santa Ana River and Prado Wetlands. Blake discussed that this agency's ocean discharge permit is an example of a site-specific permit which is different than the broad national standard. Because we do discharge four miles out and in 200 feet of water, our treatment of our water is different than others. This watershed management concept is precisely what has helped us in obtaining our waiver. Local agencies and stakeholders must be vested with more decision-making power if effective site-specific solutions to environmental protection are to work. Blake will keep the OMTS Committee informed. REPORT OF THE CHIEF ADMINISTRATIONS OFFICER The Chief Administrations Officer, Judy Wilson, had three items: 1) Payroll was done using the new FIS system. Staff is now working on Warehouse, Purchasing and Inventory Management as well as the Human Resources modules. l Minutes of the Operations, Maintenance and Technical Services Committee Page 3 February 5, 1996 2)We have been in negotiations with Local 501 and it appears that we may have reached a tentative agreement and it will be taken out to vote to their membership. We hope to have a contract for the FAHR Committee's action by the February meeting. 3) Investigation aftermath -We have 24 people going through post-Skelly full evidentiary hearings. Hearings are expected to begin March 4. We have four different Hearing Officers that will assist us that are outside this agency. The other set of issues is for the people that were terminated that filed for unemployment. They are not qualified for unemployment since they were terminated for cause, so they were refused and they appealed. Therefore, the administrative law judge has decided to consolidate all of those cases into one hearing but we don't have a date yet. REPORT OF THE DIRECTOR OF OPERATIONS AND MAINTENANCE Mark Esquer presented the following O&M Monthly Report for Bob Ooten who was out of town. In addition, Mark added two items: 1) Our outfall meter failed on December 19. Staff met with Regional Board to review the plan on how to repair the meter and the contingency plan for problems encountered during the repair. We have hired a contractor to do this and have hired a diving team as part of the contingency plan. Regional Board felt confident with our plan and we plan to go forward with the work on Monday morning, February 10. Staff will provide an update at the next OMTS meeting. 2) Staff is in the process of hiring a consultant to study the opportunity associated with the deregulation of the electrical utility industry and to determine if there is any capital facilities that may be required with deregulation. We expect the report to be completed in August or September on deregulation, what are our opportunities as far as selling/buying power, and how should we operate our facilities. 3) Mark reported that Southern California Edison (SCE) had refunded about $500,000 that the Districts had paid SCE in the Interconnection Facilities Agreements, the contract that was required for SCE to supply the Districts and purchase excess electricity that we generate. Director Hank Wedaa requested a copy of the RFP, air quality permits and the report(quarterly) on the Central Generation facility. O&M Monthly Report Operations & Maintenance Monthly Report: An Operations & Maintenance (O&M) Monthly Report for the OMTS Committee is submitted for review. The report focuses on compliance, safety, financial projects and performance measure for O&M and is intended to provide the Committee members O&M information on a timely basis. Recommended Actions): Report was reviewed and discussed. Correction page 9 of 9 was handed out. Staff to investigate and furnish further information to the Safety Summary section relating to the vehicle accidents(page 3 of 9 of this report) and submit this in the General Manager's Report. Minutes of the Operations, Maintenance and Technical Services Committee Page 4 February 5, 1996 REPORT OF THE DIRECTOR OF TECHNICAL SERVICES Nancy J. Wheatley, Director of Technical Services, had three items: 1) Nancy gave a brief background on our ocean discharge permit: Our permit expired in 1990 and EPA has not yet acted on it. Last summer it was discovered that there was a problem with the Santa Ana Regional Water Quality Control Board Basin Plan (they produce the water quality standards that we have to meet for this permit). After discussion with Regional Board, EPA and State Water Resources Control Board, the Regional Board staff concluded the best way to fix the problem was to amend the Basin Plan which is an amendment to a water quality standard which requires a public process under the California state law. The first part of that process, the public workshop, took place on January 24. Next is a recommendation from Staff, which the Regional Board adopted, to amend the Basin Plan. The amendment and the Staff Report needs to be noticed 45 days in advance of a hearing. The Regional Board will hear the amendment at their April 18 meeting. After that it will have to go to the State Board for approval, then to the Office of Administrative Law for approval. Once the State has signed off, EPA Region 9 has to sign off. The January 24 workshop included an excellent staff report. They made the case that the Regional Board got it out of sync with the Ocean Plan and needs to get back to consistency with the State. The Regional Board is unanimous in its support of staff recommendation. The public comment was generally favorable. 2) Biosolids. We were part of a study to test for radioactive materials in our biosolids that Association of Metropolitan Sewerage Agencies (AMSA) did last fall. There were 59 agencies involved. All agencies found some level of radioactive materials in their biosolids, however, most were compounds that could be naturally occurring. The Nuclear Regulatory Commission (NRC) regulates companies that use radioactivity materials. The NRC is looking for comment on whether they should do a study. AMSA and Water Environment Federation are also debating whether to get involved. Biosolids are becoming marketable, but we are getting an increase in public question about whether the product is safe. The disposal of the residuals from a treatment plant is regulated by the federal government through regulations, this is the 503 Regulations. 3) Ocean Monitoring Report. The annual report on the ocean monitoring program was submitted on time to EPA and Regional Board. (Copies were handed out to Board members). Nancy discussed the report and where information can be located in the report. Staff to report on Source Control regulations at the next meeting. REPORT OF GENERAL COUNSEL General Counsel did not make a report. Minutes of the Operations, Maintenance and Technical Services Committee Page 5 February 5, 1996 DISCUSSION ITEM ( items) 1. OMTS96-018B SPECIFICATION NO. E-268, IMPLEMENTATION OF A LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS). (ALL DISTRICTS). The Laboratory Manager, in conjunction with the Director of Technical Services, requests that a purchase contract be issued to Labware for the purchase of Laboratory Information Management system (LIMS) software, system implementation and training for a total amount not to exceed $281,100 plus tax and shipping. (OMTS96-018B) (Handout was provided) Recommended Action(s): 1) Received and filed bid tabulation and recommendation; 2) approved budget transfer as specified below; and 3) authorized the issuance of a purchase contract for Specification No. E-268, Implementation of a Laboratory Information Management System (LIMS) to Labware for the purchase of LIMS software and services in the total amount not to exceed $281,100 plus tax and shipping. (Sam Mowbray - 15 minutes) 2. OMTS97-001 SPECIFICATION NO. E-271, WITH COOPER ENERGY SERVICES FOR PURCHASE OF SPARE TURBOCHARGER (ALL DISTRICTS): The Operation and Maintenance Department requests that the Contracts/Purchasing Manager be authorized to issue a purchase order for a spare turbo charger at a cost not to exceed $61,000 plus tax and freight. Recommended Action(s): Authorized issuing a contract for Specification No. E-271, Purchase of Spare Turbo Charger, to Cooper Energy Services for a Cooper Bessemer Turbo Charger Model ET18KF, at a cost not to exceed $61,000 plus tax and freight. (Mark Esquer- 10 minutes) CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY Chairperson McGuigan reminded members: - February 22 is the Phase 11 Orientation and they were encouraged to attend. - OMTS meets the first Wednesday of every month. - Joint Board meets the fourth Wednesday of each month. Minutes of the Operations, Maintenance and Technical Services Committee Page 6 February 5, 1996 MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING -Staff will provide an update on the outfall meter repairs at the next OMTS meeting. - Staff to investigate and furnish further information to the Safety Summary section relating to the vehicle accidents (page 3 of 9 of this report) and submit this in the General Manager's Report. - Nancy J. Wheatley/staff to report on Source Control regulations at the next meeting. - Ed Hodges to report on the Compressed Natural Gas Station (Ed's Gas Station). CONSIDERATION OF UPCOMING MEETINGS The next Operations, Maintenance and Technical Services Committee meeting is scheduled for March 5, 1997. ADJOURNMENT The Chair declared the meeting adjourned at 7:15 p.m. Submitted by: Angqo Holden Operations, Maintenance and Technical Services Committee Secretary J:1wpMi Ckangelaamis9Rfeb4n inures ................................................:.........:... P ITE A DA t a GEN 0 � n 0 Mti ���(��y�a.� :17:iw'AiY.iii`:}"'�t�A'1�1!iR7I::5::::i::::i::CL::L<::::::�::i?:'{i:::':::5•:•ii:::::::i::::::::i::::ii::::::?>:}:::?^:::isisi{:::ti:i::i::isS:?:::::::::i::::::::i::::i>iii:::::'i>:':':'::ii i Yx:.::.•.v:x::.•n+�.•^•,�.^'::::::::::::::::::viit4i}:iiii:iiiii}i:'.:iti:vii:ii:.:vi:::4:i:J.v;is iiiiiii:}iii:•::•.i:}ii:Ji::.i?ii:iiiiiiiii}iii:is � J '����... . .:::�; ; :::: ::>:>::::: ::>:::>:: :::�::<:: >:>:>:; ::»:::: :><::>::>:::;::::<:: TRAN MITT ry AL O A �:::•:<isi:{:i:::::�ii'?iiii?:i:: F3 A C�7 p�y� �(�- iy.�• 'F }:•. ~•::••••:\ .'{::y::1:�y::::4: :::::i:::::;�'.':' i '::::iiii ...... •:::`:i::'•:!::•�':'�``.?f:i:`'{'i:: ii.''::Y:: IR 1 DA74 R71� t :1�L'1..;::i:::::_:::;:::::C::.i:C:ii;%i;::�::::::::.`:`:'.::: :::.:i:i:::........ I 6 V Og ..................... . . .. .... l ..... _. FETING DATE DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator)OMTS:2/5/97 JT.Bos:2/26/97 All Div 3580, Dan Tremblay ext 3705 du Division No.,Name,and Extension AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wordino: Specification NO. E-268, IMPLEMENTATION OF A LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) (All Districts): The Laboratory Manager, in conjunction with the Director of Technical Services, requests that a purchase contract be issued to Labware for the purchase of Laboratory Information Management System (LIMS) software, system implementation and training for a total amount not to exceed$281,100 plus tax and shipping. (OMTS 7-xx) Recommended Action(s): 1. Receive and file bid tabulation and recommendation; 2)approve budget transfer as specified below; and 3) authorize the issuance of a purchase contract for Specification No. E-268, Implementation of a Laboratory Information Management System (LIMS)to Labware for the purchase of LIMS software and services in the total amount not to exceed$281,100 plus tax and shipping. CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on July 24, 1996 Joint Boards of Directors Meeting Final EIR Approved on_and Notice of Determination filed on CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: $280,000 $150,000 $5,000 $145,000 $335,100 SOURCE: DISTRICTS Schedule/Line Items:Section 8,Page 97, Item 2b AMOUNT OF TRANSFER: Schedule/Line Item:Section 8,Page 104, Item 2c ($125,000)&Section 8,Page 109($60,100) TOTAL PROJECT BUDGET ORIGINAL PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION BUDGET TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: 1995/96 $280,000.00 -$0- $185,100.00 $465,100 Master Plan Estimate:$505,000 Year of First Costs: 1995/96 THIS AIT/VENDOR/PROJECT COST ORIGINAL BID, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION PO,CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT NA NA $281,100.00 $465,100 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,state number: Permanent _Limited Term If YES,explain in ADDITIONAL INFORMATION section Spending will be accelerated during the first year of implementation. The total 1997/98 budget will be revised to$94,000 for a total project cost of $429,100. Revised 1121/96 Page 1 of 3 B:\LIMS-AIT.010 CON ATTACHMENTS TO AGENDA(List) 3 ! To Committee: 1. Supplemental Staff Report Si ature D ter DWison Mana er(Or Des' neee, Signature , Date To A.Bds.: - Depart en e a esig igna ure Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) In July of 1996, the Boards of Directors approved the issuance of a Request for Qualification Statements followed by a Request for Proposals (RFP) to provide a Laboratory Information Management System (LIMS) (OMTS96-018). A LIMS is a data management system that automates many of the recording, tracking and analytical functions performed in an environmental services laboratory. Vendors were requested to demonstrate their ability to meet the minimum criteria required by the Districts during the Request for Qualification (RFQ) process. A total of 32 RFQs were sent and there were 10 responses. Five vendors were pre-qualified during the RFQ and submitted RFPs. The proposed bids of the five vendors ranked by increasing cost is as follows: Axiom Systems(Seacaucus, NJ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $114,000 Laboratory Information & Management Systems (North Hollywood, FL) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $164,185 Automated Compliance Systems(West Bridgewater, NJ) . . . . . . . . . . . . . . . . . $209,990 Labware (Wilmington, DE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $281,100 Laboratory Microsystems (Troy, NY) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $307,405 The RFPs were compared by a committee of Laboratory and Information Technology staff members to select the most competitive proposal. The process had two steps. First, the compatibility of the system with the Districts'computer infrastructure, the capability of the vendor to meet the Districts'scheduled completion date, and the licensing structure for each system were evaluated. These features were considered requirements of the system, and each vendor had to receive a rating of 3 or higher in order to be further considered. The following table summarizes the results of this evaluation: Table 1 Laboratory Automated Information Compliance & Laboratory Systems Axiom Management Microsystems Labware Systems A.Compatibility with Districts' Computer Infrastructure 3 3 2 2 3 B.Ability to comply with the Districts' scheduled completion 3 2 2 2 3 date C. Licensing Structure 3 2 2 1 3 1 3 Rating: 1 = Failure to Comply with the Specification 4 = Somewhat Exceeds the Specification 2= Partially Complies with the Specification 5 = Exceeds the Specification 3 = Fully Complies with the Specification Revised 1/211% Page 2 of 3 B:\LIMS—AIT.010 Following this evaluation, the remaining two vendors, ACS and Labware,were evaluated based on other factors such as pricing, responsiveness, training, and others. The results of this evaluation follow: Table 2 Category ACS Labware Responsiveness to the Proposal Package 2 4 Capability to Perform the Required Services 3 3 Approach to Providing the Services 2 3 Proposer's Implementation and Training (Transition) Plan 2 4 Past and Current Performance of the Proposer 3 4 Proposer's Financial Standing 2 4 Clarity and Completeness of the Package 2 4 Labware is the selected vendor. Additional information is provided in the attached staff report. DRT c: Department Head AGM-Administration AGM-Operations General Manager Revised1/2,M6 Page 3 of 3 B:ILIMS AIT.010 ' �asm cr February 19, 1997 MEMORANDUM TO: Nancy J. Wheatley Director of Technical Services FROM: Katherine Yarosh Senior Buyer SUBJECT: Implementation of a Laboratory Information Management System (Lims) Specification No. E-268 Sealed bids were opened on Tuesday, December 10, 1996, for the purchase of a Laboratory Information Management System (Lims), Specification No. E-268. Vendors were requested to demonstrate their ability to meet the minimum criteria required by the Districts during the Request for Qualification (RFQ) process. Five vendors were pre-qualified during the RFQ and submitted RFPs. The proposed bids of the five vendors ranked by increasing cost is as follows: Axiom Systems (Seacaucus, NJ) $114,000.00 Laboratory Information & Management Systems (North Hollywood, FL $164,185.00 Automated Compliance systems (west Bridgewater, NJ) $209,000.00 Labware `Inc. (Wilmington, DE) $281,100.00 Laboratory Microsystems (Troy, NY) $307,405.00 The Request for Qualifications were compared by a committee of Laboratory and Information Technology staff members to select the most competitive proposal. Based on the results of two separate evaluation processes. Staff recommends the award be made to Labware, Inc., Wilmington, DE, the most responsible bidder. K. q m" Kathe ine Yarosh Senior Buyer We here concur with the above recommendation: r` Marc Dubois Con acts/Purch4TI ag^�rer J 'j�i / l (/r StreeK rir"r of Finance KY:Ifh Attachment CSDOC 0 P.O. Box 8127 0 Fountain Valley.CA 92728-8127 0 (714)962-2411 For Bd.Sec.Use Oniy AGENDA '`\oH p%sARICTS ep O9'y ❑ COMM.INFO,ITEM COMM.ACTION ITEM ITEM ❑ JT.BDS.CONSENT TRANSMITTAL JK JT.BDS.DISCUSSION 1' (NON-CONSENT) °lF�Np r R�' ❑ PUBLIC HEARING -J&-'?h JT.BDS.MEETING DATE JT.BDS.AGENDA ITEM NO. MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMTS: 2/5/97 OMTS PDC: PDC FAHR: FAHR All Division 3410, Mark Esquer, ext. 3010 EXEC: EXEC STEER: STEER Division No., Name,and Extension JT.BDS: 2/26/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: SPECIFICATION NO. E-271, WITH COOPER ENERGY SERVICES FOR PURCHASE OF SPARE TURBOCHARGER(ALL DISTRICTS): The Operation and Maintenance Department requests that the Contracts/Purchasing Manager be authorized to issue a purchase order for a spare turbo charger, at a cost, not to exceed $61,000, plus tax and freight. Recommended Action(s): 1. Authorize issuing a contract for Specification No. E-271,Purchase of Spare Turbo Charger, to Cooper Energy Services, for a Cooper Bessemer Turbo Charger Model ET18KF, at a cost, not to exceed, $61,000, plus tax and freight. CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on Final EIR Approved on_and Notice of Determination filed on_ Not Applicable CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETEDAMT.: $1,076,700 $1,076,700 $425,975 $650,725 N/A SOURCE: Joint operating Schedule/Line Items:3450,Line 50,Materials& As of 11/30/96 As of 11/30/96 Services AMOUNT OF TRANSFER: None Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION BUDGET TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: N/A S0.00 S0.00 S0.00 $0.00 Master Plan Estimate: N/A Year of First Costs: N/A THIS AIT/VENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT Cooper Energy Services Only AMOUNT APPROVED AIT (no staff resources required) $0.00 $0.00 $70,000.00 $70,000.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NOT APPLICABLE If YES,state number: Permanent Limited Term If YES.explain in ADDITIONAL INFORMATION section Revised 12/1/96 Page 1 of 2 H:\WP.DTA\OM\3410\ESQUER\AGENDA\OMTSTURB.FEB CSDOC 0 P 0 Box 8127 0 Fountain Valley. CA 92728.8127 0 (714) 962-2411 CONCURRENCES- ATTACHMENTS TO AGENDA(List) / To Committee: Signature I V Date Vender Quote,Letter dated Division Manager(Or Designee) `T:iL Signature Date To Jt.Bds.: Same as Above Departme/�t a (Orf7ir, e 11 / .2/ Signature I Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) The Districts operate the Central Generation facility at each Treatment Plant in order to produce electricity for use in the Treatment Plant process,to minimize the cost of utility purchases and to provide reliable electrical service. The Plant No. 1 Central Generation comprises three 2.5-Megawatt electric generation sets and Plant No. 2 Central Generation facility comprises five 3.0-Megawatt electric generation sets. Each electric generation set is driven by a digester/natural gas-fueled engine. The Districts currently produce sufficient electricity to meet all the Treatment Plant needs. Excess electricity is currently sold to Southern California Edison. Districts'staff conducted a reliability analysis of the Central Generation facility at Plant No. 1 in order to determine if there existed any mechanical equipment vulnerabilities which could place the facility out-of-service or severely limit the capacity to produce electricity for an extended period of time. Plant No. 1 Central Generation is being reviewed first due to the availability of two standby electric generation sets at Plant No. 2. Upon completing the review, staff determined that a failure of the engine turbo charger equipment could take an electric generation unit out-of-service for a minimum five-week period. Each engine has a turbo charger. A turbo charger is a device that pushes air into the engine. Without this device,the engine cannot operate. Our practice is to conduct a routine overhaul of the turbo chargers on a two-year frequency to assure that we maintain reliability of the unit. Depending on conditions in the Treatment Plant, the mechanical status of the remaining electric generation units, and the unavailability of replace- ment parts, a failure of the turbo charger when another electric generating unit is out-of-service for maintenance, could cost the Districts an estimated cost of$3,500 per day and compromise our ability to provide reliable electricity. Staff contacted the equipment vendor, Cooper Energy Services, to determine the cost of purchasing a spare turbo charger. In order to keep the cost to a minimum, the Districts will provide Districts-owned spare parts. The vendor quoted $60,375 for one Cooper Bessemer turbo charger, Model ET18KF (refer to the attached quote, dated December 17, 1996). Cooper Bessemer Energy Services is the only vendor of the specified equipment. Therefore, this will be a"sole-source" purchase. The spare unit will not be used at this time and will be kept in inventory until needed for use. Therefore, expenditures of staff time and Districts resources will not be made. Recommendation Staff is recommending that the Districts purchase a spare turbo charger unit, using the Districts' owned spare parts, for the Reclamation Plant No. 1 Central Generation facility and is requesting authorization to issue a purchase order to Cooper Energy, the original equipment manufacturer, for the purchase of a said unit, for an amount, not to exceed $61,000, plus tax and freight. As a part of the information, purchase of a spare turbo charger for Plant No. 2 Central Generation is planned for next fiscal year and will be handled through the 1997/98 budget preparation process. MAE:cf/pjm c: Department Head AGM-Administration AGM-Operations General Manager Revised 12/1196 Page 2 of 2 H:\WP.DTAkOM\3410ESQUER\AGENDA\OMTSTURB.FEB 7152 Patterson Drive Garden Grove,CA 92641-1416 Tel 714 891 3491 Fax 714 895 5904 Ajax® COOPER Coberra® ENERGY SERVICES CoopEnter TMPiBeeT111 ® En•Tronic® PennTM Superior® December 17, 1996 County Sanitation Districts of Orange County PO Box 8127 Fountain Valley, CA 92728 Attention: Mr. Richard Pigmon Subject: Spare Turbochargers for Cooper Bessemer'® Engine Models LSVB-12 and LSVB-16 Quotation No. 50156 Dated June 11, 1996 Dear Rich: This fax is in response to your inquiry regarding pricing for the spare turbochargers previously quoted on our quotation No. 50156. You stated that the District intends to purchase the ET18KF turbo in February of 1997 and the ET18JS turbo in July of 1997. Unfortunately, I have been advised that as of January 1, all rotating product prices will be increased by 3%. We can hold our originally quoted price of$60,375 for the ET18KF turbo, but the price for the ET18JS turbo will have to be increased to $62,186. If you have any questions, or if I can be of any further service, please do not hesitate to call. Regards, Gordon Balkus Sr. Field Representative gb50191.iet cc: C. Roemershauser C. Potes D. Doyle -TTOF 7152 Patterson Drive Garden Grove,CA 92641-1416 Tel 714 891 3491 Fax 714 895 5904 Ajax® COOPER Co ENERGY SERVICES Cooper B Bessemer® Enterpriser"' En-Tronic® Penn"" Superior® June 11, 1996 County Sanitation Districts of Orange County PO Box 8127 Fountain Valley, CA 92728 Attention: Mr. Richard Pigmon Subject: Spare Turbochargers for Cooper Bessemer® Engine Models LSVB-12 and LSVB-16 Quotation No. 50156 Dear Rich: This quotation covers the requirements to provide two complete spare turbochargers; one each for your Cooper Bessemer® models LSVB-12 and LSVB-16 as follows: 1. Customer is to provide new rotating assemblies. 2. Turbos will be assembled at our Tulsa Turbo Overhaul Facility (TTOF), utilizing new parts, with the exception of the blower discharge casing. A used casing meeting OEM specifications will be provided. Casing will be free of repairs, welds, cracks, bushings and Helicoils. 3. Assembled turbochargers will be performance tested to assure compliance with OEM output ratings. 4. Turbochargers will be warranted for a period of one year. 5. Please allow 12 - 14 weeks for delivery. del Turbo Model B-12 ET18KF 7$6FO,375.00 LSVB-16 ET18JS .375.00�+ 3 Total $120,760.00 Mr. Richard Pigmon June 11, 1996 Page 2 Price does not include transportation charges or sales tax. Prices are firm for 60 days. Terms of sale are per attached form F1210(REV 9-95). If you have any questions, or if I can be of any further service, please do not hesitate to call. Regards, Gordon Balkus Sr. Field Representative gb50156.1et cc: R. Schneider V. Gharakhanian C. Roemershauser C. Potes D. Doyle - TTOF r�1 County Sanitation Districts of Orange County, California P.O. Box 8127 * 10844 Ellis Avenue • Fountain Valley, CA 92728-8127 Telephone: (714) 962-2411 DRAFT MINUTES OF THE PLANNING, DESIGN, AND CONSTRUCTION COMMITTEE MEETING Thursday, February 6. 1997 at 5:30 p.m. A meeting of the Planning, Design, and Construction Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on February 6, 1997, at 5:30 p.m., at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: Present: Staff Present: Sheldon Singer, Chair Blake Anderson, Assistant General Manager John Collins, Joint Chair David Ludwin, Director of Engineering Shirley Dettloff Ed Hodges, Director of GSA Brian Donahue Michelle Tuchman, Director of Communications Burnie Dunlap, Vice Chair Chris Dahl, IT Manager Eva Miner-Bradford John Linder, Construction Manager Todd Spitzer Doug Stewart, Engineering Manager Peer Swan, Vice Joint Chair Tom Dawes, Planning Manager Bob Zemel Mark Esquer, Engineering Supervisor Jim Hams, Principal Engineering Associate Absent Kathy Millea, Associate Engineer Rob Thompson, Plant Automation Manager Tom Carroll Patsy Marshall Others Present: Christina Shea Charles Sylvia Jamil Demir, Carollo Engineers APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS No comments were made. APPROVAL OF MINUTES The minutes of the January 8, 1997 Planning, Design, and Construction Committee meeting were approved as drafted. REPORT OF THE COMMITTEE CHAIR The Chair had no report. Minutes of the Planning, Design and Construction Committee Page 2 February 6, 1997 REPORT OF THE GENERAL MANAGER The General Manager had no report. REPORT OF THE ASSISTANT GENERAL MANAGER-ADMINISTRATION The Assistant General Manager of Administration had no report. REPORT OF THE ASSISTANT GENERAL MANAGER-OPERATIONS The Assistant General Manager of Operations had no report. REPORT OF THE DIRECTOR OF ENGINEERING The Director of Engineering gave an update on the renovation of the old laboratory that the Human Resources Department will eventually occupy. REPORT OF GENERAL COUNSEL General Counsel had no report. REPORT OF THE JOINT CHAIR The Joint Chair had no report. MONTHLY REPORT ON CHANGE ORDERS There were no change orders this month. QUARTERLY REPORT ON PSA ADDENDA Information Item. The Director of Engineering reviewed the Quarterly PSA Addenda form dated February 7, 1997 and gave a brief description of PSAs to the new Directors. DISCUSSION ITEMS (Nos. 1-5) 1. PDC97-08: INCREASE GENERAL MANAGER'S AUTHORITY TO ISSUE PURCHASE ORDERS FOR SPECIALIZED OUTFALL SERVICES FOR INVESTIGATION AND REPAIR OF OCEAN OUTFALL, JOB NO. J-39 (ALL DISTRICTS): The Engineering Department requests that the General Manager's authority to issue Purchase Orders for specialized outfall services for the subject project be increased from $150,000 to $200,000. RECOMMENDED ACTION: It was moved, seconded, and duly carved to recommend approval to authorize the General Manager to issue Purchase Order Contracts for specialized outfall services, increasing the authorized amount of $150,000 to $200,000 (with individual amounts exceeding the current authority of $50,000). Minutes of the Planning, Design and Construction Committee Page 3 February 6, 1997 2. PDC97-09: AUTHORIZATION TO PROCEED WITH PHASE III OF THE STRATEGIC PLAN (ALL DISTRICTS): The Director of Engineering requests authority to begin Phase III of the Strategic Plan, the preparation of a Program Environmental Impact Report. RECOMMENDED ACTION: It was moved, seconded, and duly carried to recommend approval for the Engineering Department to have authority to begin the remaining work on the Strategic Plan by issuing a Request for Proposals and negotiating a Professional Services Agreement (PSA) for Preparation of Program Environmental Impact Report, Phase III of the Strategic Plan. 3. PDC97-10: AUTHORIZING ACTIONS TO PROCEED WITH ORANGE COUNTY RECLAMATION (OCR) PROJECT, A JOINT PROJECT WITH THE ORANGE COUNTY WATER DISTRICT (OCWD) (All Districts): The Director of Engineering requests authority to include the OCR Project as a study element in our new Strategic Plan, now in progress; and grant the General Manager authority to approve a cost-sharing agreement with OCWD in a form approved by General Counsel, providing $250,000 for preliminary studies. DISCUSSION: This item provides approval for cost sharing with the Orange County Water District on the OCR Project, a 100 mgd wastewater reclamation project now in the study phase. The project will both supply added water for Orange County's growth and reduce peak flows to the Districts' Ocean Discharge System, RECOMMENDED ACTION: After considerable discussion, it was moved, seconded, and duly carried to recommend to adopt Resolution 97-_ approving inclusion of the OCR Project as a study element of the Strategic Plan and approve a cost-sharing agreement with OCWD providing an amount not to exceed $250,000 for preliminary OCR Project Studies, in a form approved by General Counsel, and direct staff to consult with the OCWD/CSDOC Joint Coordination Committee for project direction and overview, and report to and receive authorization from the PDC Committee and the Joint Boards on any expenditure exceeding $50,000 relative to the OCR Project. 4. PDC97-11: JOB NO. J-46, SOLIDS STORAGE REHABILITATION AND AUTOMATION (All Districts). The Director of Engineering requests approval of a professional services agreement providing for the preliminary design to rehabilitate the solids storage conveyance equipment at Plant No. 2, and to automate the solids truck loading operation at both plants. RECOMMENDED ACTION: It was moved, seconded, and duly carried to recommend 1) Approval of Professional Services Agreement with Montgomery Watson providing for the preparation of a preliminary design project report, in an amount not to exceed $ 65,000.00, and 2) Authorization for staff to negotiate an addendum, for subsequent approval by the Boards of Directors, to prepare the detailed design upon successful completion of the preliminary design. Minutes of the Planning, Design and Construction Committee Page 4 February 6, 1997 5. PDC97-12: ADDENDUM NO. 6 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CH2M HILL, INC. FOR EXPANSION OF EXISTING COMPUTERIZED MONITORING AND CONTROL SYSTEMS AT PLANT NOS. 1 AND 2, JOB NO. J-31 (All Districts): The Engineering Department and the Director of Engineering request approval of an addendum to the agreement providing for additional engineering and software development services, and that the overall job budget be increased to include major Board approved purchases. RECOMMENDED ACTION: It was moved, seconded, and duly carried with one abstention to recommend 1)Approval of Addendum No. 6 to the Professional Services Agreement with CH2M Hill, Inc., in the amount of$414,209, for a total amount not to exceed $2,556,637; 2)Approval of Revised Total Project Estimates for Job No. J-31 (all projects) increasing them by $1,693,077 to a total budget amount of$9,193,077. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS, OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Planning, Design, and Construction Committee meeting is scheduled for March 6, 1997. ADJOURNMENT The Chair declared the meeting adjourned at 7:30 p.m. Submitted by: Gail Cain Planning, Design, and Construction Committee Secretary :gc H AW P.DTA%ENG%PDC971F EBW I N.W PD .. : ' .JAGENDA < : , ' ; ( ?{ XftLec� �.��:�. �v:� • ITEM •i:het Y \u„\t Wkn� r]>fi$??� v!v. �,,�•y,� v TRANSMITTAL ~' G9i*:,I�. i��� '.Cz.�.t+.{z}:.�?a•5':,•?r•. Jc2ti•'•a>+ y. E'J t0 :+::��{{�+,�,"+�..�•ip��.y a:fJ' •.\6!�• ""q+N\�`,'\\�. :`;s:`vx;~'^�.x� h•,;i ?c.-�:�' S'?^'��, ?l:;'tz>::,:,•:,••::sr; s,.'f•.. +ho tic%•, , >,:;:azz s'. J.s.J::a.•ib• ?k: �••"»){5ic.: {a� ?>.:fi. t•ti K",9+'tf ""•"'Yr w::.,Y,\f:z;4:{.:..;::;h�.,,�;'•k,:;rtJ:..��•'.t;:.." �?.: z• •... :zy• .tiA:)"'c' •\, '''<•''.#•fax;,,roJ.::;;1�:�;�:� fi.\' t.. 'J.;;:'?'\''- , xr. axc4a. ''' "•k:,:s.:? .�,t`.,kk Z\>CiL4,f+.�\ .�... v+��v ,�+.\�\A�JS:�£�'A�T ,h tit{` r.'• } :: .S:: ,:'•{~'C:. 3 3 '•.S,Y}v'iC'ni::v.,:.•hk\+ ~••? $. Y• v•,��. rf Yfi i•.::.:.. .Y•�.4.'»r~••'. tic{v.•�µc.�?.,n , .: h h ................. ?t':.S•':{$.t'i•'�v'p'ti'h:�C+•J;;'iv77v': / MEETING DATEIII!`` i :4 s?;v ? DISTRICT NO. CONTACT FOR WFORhMT10N (InKials of Originator) r:JJzzzzzzz::•, J•. x;:l•J.s?k...+. FAHR: ALL 3730�Tom Dawes,5080 :j���; :.: 4a�:..: w •2:i:irri.C)z F.L� rht,`v~.•t:•t.,, . EXEC: •:?w:;,::,: a�ii?i?:,,z�~.`: STEER: { Y ; Division No.,Name,and Extension JT.BDs:2-26-97 .. ' riST: xiii: AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: INCREASE GENERAL MANAGER'S AUTHORITY TO ISSUE PURCHASE ORDERS FOR SPECIALIZED OUTFALL SERVICES FOR INVESTIGATION AND REPAIR OF OCEAN OUTFALL, JOB NO. J-39 (ALL DISTRICTS): The Engineering Department requests that the General Manager's authority to issue Purchase Orders for specialized outfall services for the subject project be increased from $150,000 to $200,000. Recommended Action(s): Authorize the General Manager to issue Purchase Order Contracts for specialized outfall services, increasing the authorized amount of$150,000 to $200,000 (with individual amounts exceeding the current authority of$50,000). CEQA REVIEW: Project Is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Fined: Negative Declam bon Approved on Final EIR Approved on_and Notice of Determination filed on_ March 27, 1996 CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: $1,225,000 $400,000 $261,000 $139,000 $1,225,000 SOURCE: CORF ScheduleRine ttems:D.1.b AMOUNT OF TRANSFER: SchedulefUne Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS ArT PROJECT BUDGET First Year In Budget: $1,225,000.00 $0.00 $0.00 $1,225,000.00 Master Plan Estimate: Year of First Costs: THIS AITNENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AR $150,000.00 $0.00 $50,000.00 $200,000.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,state number. _Permanent Limited Term If YES,explain In ADDITIONAL INFORMATION section Revised huge Page 1 of 3 J:1W P DOCIPDC971FEB19"1 CO LACES: ` ATTACHMENTS TO AGENDA(List) I. • / ,r � /7 To Committee: Sign bMa Date DMs r f�ee) Signature Date To Jt We.: Department Or -S Signature Date / Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) On March 1996, the Directors authorized the start of the Strategic Plan by approving the first three projects in Phase I. The first of these projects is Project No. 1, Investigation and Repair of Ocean Outfall, Job No. J-39. This project is really divided into two work groups. The first work group will determine ways to increase the capacity of the Ocean Outfall System and work on that portion is on target and going well. The second work group is to investigate the condition of the existing 5-mile, 120" outfall built in 1970 and the older 78" outfall which extends 7000 feet from shore built in 1954 and now relegated to emergency standby use. In January 1997, Phase 11, the treatment facilities portion of the Strategic Plan was authorized. As part of the March authority, the General Manager was granted authority to issue purchase orders for outfall services, and to waive the current purchase authority limit of$50,000, in an amount not to exceed $150,000. An increase in that authority is now requested. In order to investigate the condition of the pipelines, in July divers were sent to take cores from the concrete pipes which have subsequently been analyzed and found to be in relatively good condition. Also, a survey of the rock ballast, which anchors the pipe, was recently completed. For the next phase of the investigation, bids were solicited to dive on both the 78" and 120"with several purposes in mind. Samples of the sediment in the 120" outfall are to be gathered for determining the amount and constituencies within the sediment; and the end gate of the short 78" outfall was to be closed, also for testing purposes. Other miscellaneous tasks were included. Unfortunately, the bids for the investigative services came in higher than expected. While some ten bids were solicited from diving firms, only one bid was received for about$260,000, higher than the$60,000 original staff estimate. It was decided to reject all bids and rebid most of the work. (Subsequently, small amounts of the work have been accomplished, such as conducting a friction test of the outfall which required installation and removal of underwater pressure measuring devices at a cost of about$16,000). We will not be able to clean the line until next winter since we are quickly losing our most desired cleaning window, the winter months when the water is clearest and there is no temperature inversion. Therefore, in an effort to obtain a more favorable bid price, staff and consultants rewrote the specifications, splitting the project into two individual projects. Job No. J-39-1 includes the internal inspection of the 120-inch ocean outfall which will be in water over 100 feet deep; and Job No. J-39-2 will be for the general repair of the 78-inch ocean outfall which will be in water less than 100 feet deep. On January 14, 1997, seven (7) bids were received for Job No. J-39-1 ranging from $88,489 to$270,301.22. Six (6) bids for Job No. J-39-2 were received, ranging from $33,927 to $165,084.35. The total bid price for Job Nos. J- 39-1 and J-39-2 is $122,416.00 and purchase orders will be issued to the two low bidders with existing authority. However, future expenditures are anticipated and an increase in authorized funding from $150,000 to $200,000 for specialized ocean services is requested. Following is an estimate of expenditures. Expenses to date (approximately): Coring Analysis $ 10,000 Pressure Testing $ 16,000 Diving Services $122,000 Subtotal $148,000 Revised iy„M Page 2 of 3 J:\W PDOCIPDC971FEB19fr01 Future Estimates: Sediment Analysis $ 12,000 Added Diving $ 20,000 Total $180,000 Staff believes that an increase in funding authority is warranted and is requesting that the Directors authorize the General Manager to issue up to $200,000 in specialized services contract and waive the $50,000 individual limit per the current purchasing authority. TMD:dl c: Department Head AGM-Administration AGM-Operations General Manager Revised 12MM Page 3 of 3 JAW PDOCTDC97%FE819"I A 1 { d ............... 1< S. ............. :.::-::tiiir:iiii.::it.rrr.::,._:...::i<::::.r::::�:�_t:tt• ..... ...:::.r:.t.:tr;.:.::..... AGENDA ..�. .t•:ha';a.>:,Rhe•• £a'. ..tir•::•;-•:r::;:r:i.rrrr:rrr>rr>r:�rrr;r:<:t.>r:�>:t':;:-:.rr:i.r:i<i.?:iu:.:::;;;:io:;.;:.,rrr::.>:.;•:;•r:•:i.:.:�>:�r:;.r:: :.::.:.:.:-.:..::,:i.r'i•r'.;: _:•::::::::.rrr:;;,:;:.r:h:.:i:::::irr;;ris:`tcri::•:r::;•;:r::;::>. ' ITEM .,1 . i�' riT:,ail:�':>�_'<.:>::>::>:<;::«:�::: :•:•:Si •:V:hr:i•:r:{ri•:ri'rjiijiii' :i�i:iiiii:{i�iXi:+:}}j;:i};:�:::::ii:::'::isJi:j::<v.'i:`vSi::�}:v:•:'rii:t::::?:::i::iir:::::: ..£...::.:t:;•:iixi r;.... C:...:................::..... ..::.::.:::..:..................r............................:::.:...............::....... ::.... TRANSMITTAL th•. f�{�X. :..t.. r:arr stir' A.w *�. yi MEETING E TRIO O CONTACT FOR Initials of Originator)TIN DATE /� .t�{y „.�(�{ DISTRICT N R INFORMATION OMTS: �* PDC:2-6-97 F ALL 3730,Tom Dawes, 5080 EXEC: STEER: ? #'�Th ':z'' < '>............. Division No. Name and Extension JT.BDS 6-9.2-2 7 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: AUTHORIZATION TO PROCEED WITH PHASE III OF THE STRATEGIC PLAN (ALL DISTRICTS): The Director of Engineering requests authority to begin Phase III of the Strategic Plan, the preparation of a Program Environmental Impact Report. Recommended Action(s): The Engineering Department requests authority to begin the remaining work on the Strategic Plan by issuing a Request for Proposals and negotiating a Professional Services Agreement (PSA) for Preparation of Program Environmental Impact Report, Phase III of the Strategic Plan. CEQA REVIEW: Project is Exempt: NO DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on New E1R will be prepared March 27, 1996 Final EIR Approved on_and Notice of Determination filed on CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: $155,000 $5,000 $0 $5,000 $155,000 SOURCE: CORF Schedule/Line Items:D.1.e AMOUNT OF TRANSFER:Phase III SchedulelLine Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget:1996-97 Master Plan Estimate:N/A $155,000.00 $0.00 $0.00 $155,000.00 Year of First Costs:1996-97 THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A $155,000.00 $155,000.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,state number: _Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section Revised 12J1196 Page 1 of 2 J:1W P D O C IP D C 971E E B 196-02. CONCUR N ATTACHMENTS TO AGENDA(List) G� uavl 1�' G j To Committee: Signature Date Division na r r ee) ,7j Signature Date To Jt.Bds.: Departm t He ( ese A40 Si nature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) As the Directors are aware,the Districts are now preparing a new Strategic Plan. Phase I,which includes three projects, investigation of our ocean outfall,determination of peak discharges and a financial study, is now under way. Phase II, authorized in January of this year,includes the study of capital and operational treatment plant issues and reuse of wastewater and biosolids. Authority to start Phase III,the final phase,is now requested. Phase III includes public participation and the preparation of a Program EIR. The Districts'Program EIR must emphasize the effects of the Districts'wastewater program on the marine environment and there are only a few firms considered qualified to do this very specialized work. Staff proposes to send a Request for Proposals (RFP)to a"short list"and negotiate a professional services agreement with the most qualified firm. In September 1996 a similar request was made of the PDC Committee. The committee deferred action, requesting more information on the cost and need for a new Program EIR, and decided that a delay of this work,which would allow the completion of more Phase I work,would be in order. Staff has surveyed major California sewering agencies and State guidelines and recommends against amending the 1989 Program EIR for several reasons. First,it is doubtful that any significant funding could be saved since many of the issues that must be addressed are in significantly different areas than in the 1989 EIR. Second,we are advised that CEQA compliance requirements have changed somewhat(we are separately revising our"in-house"CEQA guideline to reflect changes). Finally,a new document lends itself to better review by the interested government and private parties who have an interest in our work. As for timing,we believe it is important to start the CEQA work now to insure cross flow of information and timely, and successful project completion. The relationship between our Phase I and II team and the consultant for Phase III of the Strategic Plan is critical. The effective exchange of information throughout the Plan will facilitate the development of peak flow management options and process treatment alternatives which are"CEQA-friendly:"Phase I work,which is presently underway,would benefit immediately from input from the CEQA consultant as options for peak flow management alternatives are considered, particularly issues associated with outfall capacity improvements,effluent disinfection requirements, and both on-site and off-site wet weather flow storage facilities. The CEQA consultant also must understand, beginning at the earliest stages,the Phase II scope and project schedule and must provide input into the process as soon as possible. In conjunction with the first tasks of Phase Il, which are scheduled to start in February, preliminary input from the CEQA consultant on the environmental issues associated with treatment processes under consideration (such as secondary,odor control,secondary treatment equivalence and disinfection facilities),as well as the options for management of biosolids,will help guide the initial development of technical options,facilities configurations,siting requirements, and other considerations. Without this early input,work under Phases I and II may be subject to revisions to incorporate environmental concerns which will be more difficult and costly to implement later on than if they had been initially identified and addressed earlier in the process. It is anticipated that a recommendation for the award of a Professional Services Agreement will be brought to the PDC Committee and Boards of Directors for approval in April. Our 1989 Program EIR cost$210,000. Los Angeles County Sanitation Districts completed a Facilities Plan Program EIR in 1995 at a cost of$530,000. Other recent major EIR efforts include Petaluma ($400,000-in progress), Sacramento ($350,000- 1996), Roseville ($500,000-1995)and East Bay area (Union Sanitary District, $480,000-1996). Smaller agencies have lower cost plans. We believe that our 1989 Program EIR will be of great benefit and value for our new Program EIR and that total costs will be less than other agencies of comparable size have experienced. The current year budget will be adjusted at the February FAHR Committee and Boards of Directors'meeting to allow for the start of work in May. A budget adjustment may be required for the 1997-98 fiscal year. TMD:dI c: Department Head AGM-Administration AGM-Operations General Manager Revised 1211W Page 2 of 2 J:WPDOCIPDC971FEB19"2. For Bd.Sec.Use Only AGENDA 0 COMM.fIFO.ITEM ITEM jX COMM.ACTION ITOM ° JT.BIDS.CONSENT TRANSMITTAL JT.BDS:DISCUSSION (NON-CONSENT) D PUBLIC HEARING ����• JT.BDS.MEETING DATE �ti JT_BDS.AGENDA ITEM NO, MEETING DATE COMM.ID.NO, DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMTS: OMITS PDc:2-6-97 PDC 9 FAHR: FAHR 3730, Tom Dawes, 5080 EXEC: EXEC ALL STEER: STEER Division No.,Name,and Extension JT.BDS: 2-26-97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: AUTHORIZING ACTIONS TO PROCEED WITH ORANGE COUNTY RECLAMATION (OCR) PROJECT, A JOINT PROJECT WITH THE ORANGE COUNTY WATER DISTRICT (OCWD) (ALL DISTRICTS): The Director of Engineering requests authority to include the OCR Project as a study element in our new Strategic Plan, now in progress; and to approve a cost-sharing agreement with OCWD in a form approved by General Counsel, providing $250,000 for preliminary studies. Recommended Action(s): Adopt a resolution approving and including the OCR Project as a study element of our Strategic Plan; and approve a cost-sharing agreement with the OCWD in an amount not to exceed $250,000 for each party for preliminary OCR Studies in a form approved by General Counsel. PDC Committee Recommendations: Adopt Resolution 97-_ approving inclusion of the OCR Project as a study element of the Strategic Plan and approve a cost-sharing agreement with OCWD providing an amount not to exceed $250,000 for preliminary OCR Project Studies, in a form approved by General Counsel, and direct staff to consult with the OCWD/CSDOC Joint Coordination Committee for project direction and overview, and report to and receive authorization from the PDC Committee and the Joint Boards on any expenditure exceeding $50,000 relative to the OCR Project. CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on N/A Final EIR Approved on and Notice of Determination filed on CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: $250,000 $250,000 $4,000 $246,000 $0 SOURCE: CORF Schedule/Line Items: C.9 AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: 1989 $250,000.00 $0.00 $0.00 $250,000.00 Master Plan Estimate:$77 million Year of First Costs: 1989 Rehsod01/14/97 Page 1 of 3 H:\WP.DTA\ENG\PDC97\FEB\96-03(1) THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $0.00 $0.00 $250,000.00 $250,000.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? YES NO NOT APPLICABLE If YES,state number: _Permanent Limited Tenn If YES,explain in ADDITIONAL INFORMATION section ItENCES a ATTACHMENTS TO AGENDA(List) /4D To Committee: 1. nature Date ivisio ' an ger r Des' e Signatu Date To Jt.Bds.: 1. De H (Or esi nee l" L=::2==4te Signature Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) For many years, the Sanitation Districts and the Orange County Water District (OCWD) have cooperated to provide reclaimed water for Orange County, thereby saving our limited fresh water supplies. The Sanitation Districts built secondary treatment facilities in the 1960's, well ahead of the 1972 Clean Water Act which mandated such facilities, and constructed a diversion structure which allows water with the lowest dissolved mineral content to be received at the Fountain Valley site, all in support of water reclamation. Secondary treated water has been fumished at no cost to OCWD for over 20 years to OCWD's Water Factory 21, which provides reclaimed water used for a barrier against salt water intrusion in our underground aquifer, and to the Green Acres Project which irrigates coastal areas. Our 1989 master plan included a $77 million allocation to build satellite water reclamation plants. Since 1989, the OCWD and the Sanitation Districts studied several sites, all of which turned out to be economically infeasible. In an attempt to supply lower cost reclaimed water, the concept of an Orange County Reclamation Project was jointly developed by the Sanitation Districts and OCWD. This project would take up to a 100 million gallons per day (mgd) of secondary treated water and, after tertiary treatment, produce reclaimed water meeting drinking water standards. The reclaimed water would be used to recharge Orange County's underwater aquifer. When fully implemented over a multi-year period, the project would supply a significant portion of the water necessary to support projected population increases. As the directors are also aware, one of the biggest challenges of our new Strategic Plan is to best utilize our existing wastewater treatment and disposal facilities and minimize future capital expenditures. One of the largest capital expenditures that may be necessary is the construction of a new ocean outfall, a project that is largely necessary to handle the peak flows we receive during significant rain storm events. By diverting up to a 100 mgd of wastewater to this reclamation project, together with other wastewater flow reduction techniques including reduction of storm inflow, flow retarding, and optimizing our outfall disposal system, we may be able to eliminate or substantially delay the need for a new ocean outfall. A new ocean outfall disposal facility would cost at least $100 million. Offsetting this potential cost advantage is the possibility that the Sanitation Districts may be required to construct additional secondary treatment facilities for a portion of the flow that would continue to be discharged to the ocean. This question will be explored in Phases II and III of the Strategic Plan which will be completed in 1998. The answer to this question will be known prior to the Directors having to make a commitment to the construction of the OCR project so that all costs associated with the OCR project can be considered. The OCR project is an expensive public works facility, with a preliminary cost estimate of$250 million. The reclaimed water production cost is now estimated to be approximately$560/acre-foot, a figure less than half than that calculated for the outlaying satellite plant alternatives identified in the 1989 Master Plan. Comparable Metropolitan Water District rates in the year 2000 will be about $350/acre-foot and are expected to continue to rise. New water sources historically cost more than existing water sources. However, other significant new water supply alternatives have not been identified for the future. In fact, quite the opposite is true. Southern California will experience a water supply loss from both the Colorado Aqueduct and from Owens Valley in the near future. Revised 01114197 Page 2 of 3 H:1WP.DTAIENGIPDC971FEB196-03(1) Adoption of Resolution No. 97-_will include the OCR Project as an element in our Strategic Plan. This will allow -y our planners to proceed with project planning and evaluation and to present a full range of options to handle our peak flow. On January 20th, the Ad Hoc Committee Re Strategic Plan and the OCWD's Water Issues Committee met jointly to review this project. There was unanimous agreement that the project should be included in both agencies future plans and that funding for continuation of studies to determine the viability of the plan be approved on a 50-50 basis. The Sanitation Districts' current budget includes $250,000 for water reclamation studies, the amount requested for this first phase. The committee members recommended that a joint committee with membership including directors from both agencies be formed to provide project oversight to staff. The three Sanitation Districts' committee members have been appointed by the Joint Chairman of the Boards of Directors. TMD:hk:gc c: Department Head AGM-Administration AGM-Operations General Manager Revised 01/14/97 Page 3 of 3 HAW P.DTA%E NGIPDC971FEBW-03(1) xOAt3T10N'JTFJ4! AGENDA #D 60Z ONSENT ITEM EM rJT 5eos DISCUSSION TRA N S M I TTA L ,,%VYON ON$ENT . � 'AUBLIC HEARItu� `` OJT:BDS 1M11NG DATE JT.BDS AGENDA°ITEM NO. MEETING DATE COMM'lt):NO. OMTS: DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) PDC• 2/6/07 7 FAHR: FAHR EXEC: EO 3720, Kathy Millea, 5053 ALL STEER: _ STEER JT.BDS: 2/26/97 Division No., Name, and Extension AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: JOB NO. J46, SOLIDS STORAGE REHABILITATION AND AUTOMATION (All Districts). The Director of Engineering requests approval of a professional services agreement providing for the preliminary design to rehabilitate the solids storage conveyance equipment at Plant No. 2, and to automate the solids truck loading operation at both plants. Recommended Action(s): 1)Approve Professional Services Agreement with Montgomery Watson providing for the preparation of a preliminary design project report, in an amount not to exceed $65,000.00, and 2)Authorize staff to negotiate an addendum, for subsequent approval by the Boards of Directors, to prepare the detailed design upon successful completion of the preliminary design. CEQA REVIEW: Project is Exempt: YES DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: $500,000 $300,000 $0 $300,000 $500,000 SOURCE: CORF Schedule/Line Items: BA.d. AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION BUDGET TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget:$500,000 $500,000.00 $0.00 $0.00 $500,000.00 Master Plan Estimate: Year of First Costs: 1996 THIS AITNENDOR/PROJECT COST ORIGINAL BID, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION PO,CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $0.00 $0.00 $190,000.00 $190,000.00 Revised 1211/96 H:1WP.DTAIENGIENGU-46WIT2-97 Page 1 of 3 REQUIRES BOARD POLICYAVAI%J � " If YES.explain in ADDITIONAL INFORMATION Section WILL PROJECT REQUIRE ADDITIONAL PERSmi ed Term NO If YES.state number. _Permanent ATTACHMENTS TO AGENDA(List) CONCURRENCESr �'� I To Committee: 2. project Scheduleummary �- fL`1 l D to Si hat e visio n er,( r Des' e ) Date i n tur Dep en a (Or si ee i Signature ate Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) Plant No. 1 treats 80 MGD of wastewater and removes 5300 wet tons of biosolids per month. The biosolids are dewatered with belt presses, and the solids are then housed in four large storage bins. Each bin has a pump which conveys the solids to a smaller truck loading bin. This facility was recently constructed in 1991. Plant No. 2 treats 160 MGD of wastewater. The 10,000 wet tons of biosolids produced per month are also dewatered with belt presses. The solids are initially stored in two large bins. At the time of truck loading, the solids are conveyed to a smaller bin using both a belt conveyor and two pumps. This equipment is 15 years old and is in critical need of repair. The belt conveyor frame is rusted and weak at many points and several rollers need replacement. The shafts on the augers of the large storage bin "live bottoms" are also badly worn. The chain drives for these augers, along with the knife gate valves, need to be examined. The pumps block access to the augers, making it difficult (if not impossible) to perform maintenance work in that area. The truck weighing scale is currently being replaced. This job will produce a Project Report which will accomplish two tasks: 1. Evaluate the existing dual belt & pump conveyance system and storage bin "live bottoms" at Plant No. 2 and recommend the most cost efficient method to transport the solids. 2. Evaluate the automation of the truck loading facilities at Plant Nos. 1 and 2 and recommend the level of automation that would be most cost effective. This would be keeping in line with the District goal of moving toward unattended plant operation. The intention is to have the facilities operate much like self-service gas station: a truck driver pulls up to the loading station, passes a key card through a controller, sensing equipment verifies the truck is properly positioned, pumps and valves start up to fill the truck and reload the storage bin, and a receipt prints out for the driver. There will be savings in operator staff if unattended automation is implemented. Currently, the Districts utilize 2.5 FTE to operate both facilities. This equates to $130,000 per year in staff savings. Unattended operation would also allow the dewatering process to extend to 7 days per week (as opposed to the current 4). Not only would this allow greater optimization potential, but the truck haulers may lower their hauling fees due to the greater flexibility in loading times. Revised 12/1/96 H:1WP.DTAIENGIENGU-46WIT2-97 Page 2 of 3 The current CORF budget amount of$500,000 is an estimate, as the extent of the repair and rehabilitation of the solids conveyance equipment will not be known until the study is complete. An estimate for the automation of the facilities, if recommended, will be developed in the preliminary design study. The schedule for the project includes completion of preliminary design in June 1997, completion of the plans and specifications in May 1998, and completion of construction in December 1999. On December 18, 1996, an RFP was mailed to eight consulting engineering firms. Seven proposals were received and evaluated on the project approach, the response to the Scope of Work, the suitability of the project team, and the experience with automation and solids conveyance. The proposal evaluation team consisted of members from Engineering Design, O & M, and Plant Automation. Montgomery Watson was recommended for a fee not to exceed $ 65,000.00. The Consultant has been asked to only do the pre-design since the extent of the rehabilitation and automation is not known at this time, thus making the definition of the design scope difficult at this time. Upon the successful completion of the project report by Montgomery Watson, a proposal to prepare the plans and specifications for the project will be requested. After the successful negotiation of a scope of work and fee, an addendum will be brought to the PDC Committee and Boards of Directors for approval. If acceptable scope and fee cannot be negotiated, staff will solicit proposals for other engineering consultants to complete the design. KTM:jmf H:%WP.DTAIENGIENGIJ-461AIT2-97 c: Department Head AGM-Administration AGM-Operations General Manager Revised 1211M H:1WP.DTAIENG\ENGl1461HIT2-97 Page 3 of 3 4. "$M�3�'^vsz• x'; % r� . . Wx�� t � 6 AGENDA fa+tF EM e6t 23 ££ <Wt �wP:t's^ {' ITEM ol twY3 t5 TRANSMITTAL JT BL?S ;C,*s s r M 3ts3s>n;�IOf�-GQNS -"�sz3�. flflr�� s s� r s { F�f s £ i�f•s, �ls•`� .�;sss s F: 6Y3Q/l 's3'✓ S h3•s- s s g t{ , .rs � ss f a: x s -•y "z�„s..s at. t' r f G►s f� f f {,3 s ����r j��- %�:.. MEETING DATE ?COMM'ID NO t DISTRICT NO. CONTACT FOR INFORMATION \ (Initials of Originator) OMTS: OMTS Y,W r5 h PDc:2/6/97 ALL 3720,Jim Harris,5063 FAHR: nFAHR `- EXEC: £EXEC STEER: STEER £ Division No.,Name,and Extension tt j3�; JT.BDs:2/26/97 „Y AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: ADDENDUM NO. 6 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CH2M HILL, INC., FOR EXPANSION OF EXISITING COMPUTERIZED MONITORING AND CONTROL SYSTEMS AT PLANTS 1 AND 2, JOB NO. J-31 (All Districts): The Engineering Department and the Director of Engineering request approval of an addendum to the agreement providing for additional engineering and software development services, and that the overall job budget be increased to include major Board approved purchases. Recommended Action(s): 1. Approve Addendum No. 6 to the Professional Services Agreement with CH2M Hill, Inc., in the amount of $414,209.00, for at total amount not to exceed $2,556,637.00. 2. Approve Revised Total Project Estimates for Job No. J-31 (all projects) increasing them by $1,693,077.00 to a total budget amount of$9,193,077.00. CEQA REVIEW: Project is Exempt: YES DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Final EIR Approved on 7/19/89 and Notice of Determination filed on 7/20/89 4/26/95 CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.:$7,500,000 $1,400,000 $950,000 $450,000 $1,400,000 SOURCE: CORF Schedule/Line Items:Sec.8 Line C-4,a,b,c,d AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget:1994/95 $5,070,000.00 $2,430,000.00 $1,693,077.00 $9,193,077.00 Master Plan Estimate:5,070,000 Year of First Costs: 1992 THIS AIT/VENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $690,148.00 $1,452,280.00 $414,209.00 $2,556,637.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,state number: Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section Revised 01/14/97 I:IHARRISJIWPUSERU-31 CONTIAIT-FORM ro WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,state number: _Permanent _Limited Term If YES,explain in ADDITIONAL INFORMATION section CONCURRENCES- ATTACHMENTS TO AGENDA(List) To Committee: 1. Staff Report nat re Date 2. Budget Information Table ivisio ana er r Deg ) -�� 177 ignature� Date To A.Bds.: 1. Staff Report DepartmO ea (Or sig a 2. Budget Information Table Sigrfatuiie Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) c: Department Head AGM-Administration AGM-Operations General Manager Revised 01/14/97 I:IHARRISJIWPUSERU-31 CONTIAIT-FORM ADDITIONAL INFORMATION(Background and/or Summary) Summary In April 1993, the Boards of Directors approved a Professional Services Agreement (PSA),xith CH2M Hill, Inc. to provide for plant automation software and hardware systems at both plants. This project initially included the integration, or adding, of existing programmable logic controllers into the central computer system installed under Job Nos. P-2-44 and J-23-2 which were both completed in 1995. Subsequent to the start of the detailed design, questions concerning the performance and abilities of the central then existing computer system were raised. The consultant was retained to review the system under Addendum No. 1 to the existing PSA and it was determined that a replacement was required to meet the future requirements of the operations staff. This design effort has been expanded considerably. Additional work has been determined necessary by staff and the consultant has been retained to complete this work. The Operations and Maintenance staff have requested many changes to this design and construction effort to make the wastewater treatment processes operate more efficiently, allow monitoring from a centralized location, and in some cases allow a facility to operate unmanned. This addendum will allow the operations staff to monitor additional plant processes and provide a more reliable system with the inclusion of new technology. This proposed addendum has several purposes: 1. Expand the scope of work with the consultant, CH2M Dill, Inc., for additional engineering services which will provide software integration of the existing pH monitoring of the wastewater, provide additional software training for staff, reprogram programmable logic controllers to accommodate new technology, and provide design and programming that will allow monitoring of the Sunflower Pump Station. 2. Reimburse the consultant for engineering services already completed but not previously authorized by the Boards of Directors. 3. Provide a contingency account for unseen additional work in the completion of the scope of work. 4. Increase the total job budget to include previously authorized equipment purchases that were needed to complete the work. Staff is recommending approval of the addendum to CH2M Hill, Inc., to complete the design of the Headworks at Plant No. 1, Upgrade the controls of the secondary treatment plant at Plant No. 2, and Upgrade the Return Activated Sludge Pump Station at Plant No. 2 automation projects. By modifying this Professional Services Agreement, the Districts will save considerable time and effort due to the software development staff being on site and familiar with the facilities and the systems involved. As a result of the additional software programming, individual processes will need fewer staff to adequately operate the systems. Authorize Increase in Fees to CH2M Hill,Inc.for Additional Out-of-Scope and New Work In April 1993, the Board of Directors approved a professional services agreement with CH2M Hill, Inc. for the expansion of the existing computer monitoring and control systems at both treatment plants. Since 1993 the work has considerably evolved with respect to scope and design intent. The original PSA was for$690,148.00. Addenda to date have increased the PSA to f V $2,142,428.00. CH2M Hill's work includes both traditional engineering services and system programming. The engineering services includes the designs for adding process areas into the central computer systems. The central computer systems are located in the operations buildings at both plants and are used to monitor and control plant processes. The customized system programming provides the instructions computers need to allow communication between each computer and provides the pictorial graphics that provide the operators with the information needed to successfully monitor the plant processes. This work includes the replacement of existing obsolete technology with both hardware and software upgrades. The system configuration would allow for remote monitoring and limited control of certain existing processes. This system will also provide for, at this point in time, the basic back-bone computer and communication system that will be expanded to support monitoring and supervisory control of both District's in plant and collection facilities. This addendum has several purposes. First, staff is requesting authorization to expand the scope of work with CH2M Hill to include additional programming services that will allow the central computer to identify and process information in systems that are already installed, but do not currently communicate with the central computer. Second, staff is requesting authorization to reimburse CH2M Hill for necessary but unanticipated work that has been performed beyond the requirements of the scope of work covered by the existing PSA and addenda. Third, provide for a contingency account that will be used only for unforseen additional work that manifests itself when performing the requirements of the scope of work. Lastly, staff is requesting that the budget for the overall J-31 series of projects be increased to account for Board authorized major purchases of computer hardware and software that were outside the intent of the original scope. This addendum request is being brought to the Board of Directors for consideration because the Consultant has reached the budget limits of the Professional Services Agreement. CH2M Hill has provided extensive software programming services related to the monitoring and control of the plant process, developed the basic standard architecture used by the computers so that all system information being gathered is in a common format, and has provided exceptional software programming services that have recently been proven in the successful start-up of the automated control system at the Ocean Outfall Booster Station. By modifying this Professional Services Agreement to include the programming of additional facilities, the Districts will save considerable time and effort due to the consultant's experienced staff being on site and familiar with the facilities and the systems. We have forged an effective team of CH2MHill and Sanitation Districts staff that work together in a cooperative and day-to-day basis. As a result of the additional software programming, individual processes that currently need personnel to observe the day-to-day operations in the field will be monitored at the central computer systems. Ultimately, staff will have more tools to assist in operating the facilities more efficiently and staff reductions can be accommodated without compromise to the plant process reliability. The following summarizes the proposed scope changes along with the negotiated design costs (includes labor, overhead at 173%, other direct costs, and profit)and preliminary construction estimates for the added design and software programming services: A F ITEM 1 The Consultant is requested to provide services to integrate existing pH(acidity of raw wastewater)monitoring into the central computer system. This programming will allow operations staff to monitor pH characteristics from the Control Centers. Knowing the wastewater characteristics will allow staff to modify the treatment process to account for those instances when contaminants such as oil products or extremely hazardous materials are introduced into the facilities. (Increase-Design - $6,325, Construction- $0) ITEM 2 The Consultant is requested to provide assistance to staff in the programming necessary to include the Plant 2 Headworks facilities into the central computer system. The Plant Automation Group has received basic software training from the Consultant for this work. This additional involvement by the Consultant is necessary to ensure that the work being performed by District's staff is completed according to the standards developed by C112M Hill and that staff is fully trained in this type of system programming. This work will modify existing control functions that stage the operation of headworks pumps automatically and provide information to the central computer system as to the status of the headworks facility. This additional assistance should not be required in future work. (Increase-Design- $5,000, Construction- $0) ITEM 3 The Plant Automation Group has begun implementing a new technology that will replace existing programmable logic controllers with a new series of controller that has"hot stand-by" capabilities. A programmable logic controller is a device that monitors, controls, or make decisions, as to how a process will function. A"hot stand-by" programmable logic controller(PLC)is actually two units that work identically and when one unit fails, the other will automatically take over control of the process. This new version PLC was not available when the work was originally negotiated. The newer technology to be installed provides a faster and more capable device that will control the treatment process and allow operations staff to see more information faster than with the older system. The Consultant will provide software programming services that will revise the mapping and diagnostics software to meet the requirements of the upgraded hot stand-by PLC. The mapping of the older version PLC is not compatible with the newer technology. (Increase-Design- $12,500, Construction $0) ITEM 4 Provide engineering and programming services to define hardware, communications, and software development required to allow remote monitoring and operation of the Sunflower Pump Station. This will allow operations staff to monitor the operation and control this critical pump station from the Control Center. (Increase-Design- $12,500, Construction- $40,000) ITEM 5 The Consultant has provided services that were outside the requirements of the original scope of work as directed and deemed necessary by the Plant Automation Group. Much of this work was required due to the installation of upgraded versions of Districts-supplied software, ie. Crisp and Streamline. The Consultant was requested to provide services to revise work that had been completed prior to the upgrade of the software and troubleshoot some features of the software that did not communicate with the Districts' overall system. The software supplied by Districts staff was not the final production version. It was a preliminary type known as a`Beta"version. The Beta version of a software is sent out to various users to use and make comment. There were many bugs in this software for which CH2M Bill staff was used to solve. The Districts staff has now received the final version of Streamline software and it is now being used in the facilities. The negotiated scope of work in Addendum 3 required the Districts to supply to the Consultant as-built process drawings upon which to base the new work. At the time of Addendum 3, the process drawings did not exist in a form that was suitable for the Consultant to use. The Consultant was used, beyond the negotiated scope of work, to field verify, correct, review and comment upon the process control documents and assist Districts staff in adequately completing the drawings. The revised process drawings were then used to provide the basic information necessary to proceed with the final design of facilities required by the scope of work. If the Consultant had not been utilized to check and verify the process drawings, the deficiencies would have become apparent during construction of the work and would have resulted in additional design costs and construction change orders. Additional work outside the requirements of the scope of work was necessary to integrate the upgrade of Districts supplied software to communicatelcontrol with the other systems at the facilities. By not proceeding with solving the software inconsistencies, as much as a one year delay in the work could have been experienced. The Consultant has also provided additional services for the coordination of work with another project at Plant 2 in the secondary treatment area. Job No. P247-1, is replacing process sensors that will provide information to the work that is currently being designed by this Consultant. This additional work included attending coordination meetings, that were outside the requirements of the original scope of work. This coordination of design efforts will result in savings to the Districts through the reduction of construction change orders and delays. The Consultant has submitted a request for payment for the work performed outside the scope of work, in the amount of$517,471.Negotiations between staff and the Consultant have determined that the amount of additional work knowingly directed by staff has a value of$250,000. The value of the additional work performed by the Consultant without direction by the District's staff has a value of $266,471 and will be the responsibility of CH2M Dill. This work is associated with the Consultants multiple project managers and other issues for which the Districts were not responsible. c This portion of the addendum provides for authorization to reimburse the Consultant for work performed as described above, that was outside the requirements of the original scope of work. (Increase-Design- $250,000, Construction- $0) ITEM 6 The Consultant has provided an estimate detailing the out of scope items that could be encountered in the completion of the work, similar to those found in Item 5 above. These items include;review and comment on Districts supplied process drawings, design coordination with other projects, troubleshooting Districts supplied software, development of software graphics using a Districts supplied program for the Headworks Q-31-3) and Secondary Facilities Q-31-4)only, attending design coordination meetings on an as needed basis and additional construction support. This funding is to be used on an as needed basis to allow continuation of the designs and software development without interruption. (Increase-$127,524, Construction- $30,000) The summary of the above is presented in the following table: ITEM DESCRIPTION LABOR SUB- EXPENSES PROFIT TOTAL CONSULTANT 1 Integrate pH information S3,000 $2,000 $925 $500 $6,325 2 Configuration assistance $3,000 $1,000 S660 S400 $5,060 3 Hot stand-by PLC configuration mapping $7,000 $3,000 $1,650 $1,000 $12,650 4 Sunflower Pump Station Integration $9,000 $2,000 $1,650 $1,000 S12,650 5 Additional scope items $200,000 $30,000 $20,000 S250,000 6 lAntectipatedAdditional Services I S102,019 1 1 $15,303 1 $10,202 1 $127,524 TOTAL $323,019 S8,000 $50,088 $33,102 4,209 S41 A total increase in the Consultant's PSA of$414,209 to $2,556,637 is requested. A summary of previously approved addenda is included in the following table: Professional ServicesAgreement mary Engineering Fee Suboonsultant Direct Profit Total Expenses Total Project PSA(Orig) $ 319,088 $ 292.575 $ 36,000 $ 42,485 $ 690.148 $ 690,148 Addendum 1 $ 49,976 $ - $ - $ 2,024 $ 52,000 $ 742,148 Addendum 2 $ - $ - $ - $ - $ 742,148 Addendum 3 $ 1,082,580 $ - $ 121,300 $ 114,320 $ 1,318,200 $ 2,060,348 Addendum 4 $ 45,800 $ - $ 6,800 $ 4,580 $ 57,180 $ 2,117,528 Addendum 5 $ 23,700 $ - $ 1,200 $ - $ 24,900 $ 2,142,428 Addendum 6 $ 323,019 , $ 8,000 $ 50 088 $ 33,102 $ 414,209 , $ 2,558,637 Total $ 1,844,163 $ 300,575 $ 215,388 $ 196,511 $ 2,556,637 4 Request Increase in Overall Budget to: Reflect Major Boards of Directors Authorized Purchases,Provide Additional Funds due to Increased Scope of Work,aid Reallocate Funds within the Project Budgets Associated within the J41 Series The addended scope of work for J-31 included a study to determine whether the central computers installed under Projects No. J-23-2 and P2-44 were adequate to meet the future needs of the Districts. Staff recommended and the Boards of Directors approved the replacement of the central computers at both Plants No. 1 and 2. In addition, staff recommended and the Boards of Directors approved the purchase of a new software package to operate on the new central computers, Square D CRISP/32. In summary: Major Material Purchases Minute Order Item Cost 7/13/94 11(C)(1) VAX Servers $427,720 7/13/94 11(C)(2) CRISP $469,123 7/26/95 12(13)(3) VAX Servers $382,025 Total $1,278 868 These Boards of Director's approved purchases were not in the original project J-31 estimates and were never added to the project budget. Staff recommend the total amount of$1,278,860 be added to the project J-31 budget to account for this installed and operational equipment which has been charged to the project, but was not budgeted. As noted above in the Professional Services Agreement Summary Table, over the course of the work the Consultant has been authorized to provide additional professional services above those required by the original scope of work. These authorized increases in hardware, software, and services should be reflected in subsequent CORF Budgets, including this year. Since these services were outside the original intent of the J-31 projects, funds budgeted for bringing individual process on line have been utilized. One portion of the work associated with the J-31 series includes the replacement of the Ocean Outfall Booster Station monitoring and control hardware and software that was authorized under Job No. J-31-2. The modified system is currently on line and near final completion. Now that the actual costs are known, estimates for similar projects can be revised to more closely estimate final costs. These projects include the automation upgrade for the Headworks at Plant No. 1 (Job No. J-31-3) and replacement of the control system at the Plant 2 Secondary Treatment Plant(Job No. J-31-4). The professional services agreement(PSA)with CH2M Hill has been modified to reflect the changes associated with the decisions made concerning the objectives of the system which have been reflected in a changing and increasingly complex configuration. The PSA has been expanded per five subsequent addenda to include producing construction plans and specifications, and software programming for other major plant processes. These include the monitoring and control of: d 1. Plant 1 Headworks and Diversion gates control 2. Plant 1 City Water Pump Station control 3. Plant 1 Plant Water Pump Station control 4. Plant 2 Oxygen Plant control 5. Plant 2 East and West RASIWAS control 6. h iscellaneous other design and support tasks At this time a series of projects have been identified that will add the additional automated systems to meet the needs of the plant facilities and to meet the changing needs of the Operations staff. There are four projects identified below that will be completed, which will include all of the designs being provided by the Consultant. Staff is requesting to reallocate funds within the J-31 series projects budgets to accommodate the anticipated effort for the projects. This work will complete the J-31 series of projects and the completion and close out of the J-31 projects is anticipated in the 4th quarter of 1999. Project Summary with Reallocated Funds Board Distribution Adopted Approved of Proposed Requested CORF Out-of-Scope Addend. 6 Adjusted Reallocation Job No. Budget Purchases Funds Budget of Budgets J-31 $4,200,000 $1,278,868 $262,650 Note 1 $5,741,518 $3,377,580 J-31-1 $1,000,000 $0 $1,000,000 $1,000,000 J-31-2 $950,000 $11,385 Note 2 $961,385 $1,793,300 J-31-3 $850,000 $12,650 Note 3 $862,650 $1,540,897 J-31-4 $500 000 $127 524 lNote 4 $627 524 $1 481,300 $7,500 000 $1,278,868 $414,209 $9,193 077 $9,193,077 Note 1: The distribution of fiords reflect the increase of requested budget as it relates to the current adopted budget. This includes additional fielding to reflect major purchases,and the increase in scope by CH2M Hill for items 3 and 5 noted above. Note 2: Reflects the addendum to CH2M Hill for items 1 and 2 noted above. Note 3: Reflects the addendum to CH2M Hill for item 4 noted above. Note 4: Reflects the addendum to CH2M Hill for item 6 noted above. In summary, a total increase in the consultant's PSA of$414,209 is requested for the changes to the design tasks, which increases the contract amount from $2,142,428 to $2,556,637. Also, an increase in the overall series budget by $1,693,077 from$7,5000,000 to $9,193,077. Of the $1,693,077 requested increase in budget, $1,278,868 was previously approved by the Boards of Directors for major equipment and software purchases. The balance of the increase requested ($414,209) is for the increase in the consultants Professional Services Agreement. JAWPD0CIENGV-31U 31MOD.WPD Budget Information Table Expansion of Existing Computertzed Monttoring Systems at Plants 1 and 2 Job No.J-31 Task CORF 96/97 Funds Authorized to Date This Proposed Estimated Estimated% Previously Cons Awd Authorizstlon Total Expendidure Complete Approved District's Design Cormtruction Request Auttrortzed To Date To Date Job No. Job Trite Project Est. Staff/Costs Services Services Total Funds J-31 Plant 1 &2 Monitor/ $4,200,000 $1,647,000 $632,640 $100,000 $2,379,640 $1,541,518 $5,741,518 $4.378,245 98% Control System J-31-1 SCADA Retrofit Platform $1,000,000 $470,000 $459,000 $275,000 $1,204,000 $0 $1,000,000 $796,166 98% at Plant 1 &2 J-31-2 OOBS Control System $950,000 $600,000 $410,000 $1,000,000 $2,010,000 $11,385 $961,385 $1,031,868 95% J-31-3 Plant 1 Headworks $850,000 $494,500 $800,000 $12,650 $862,650 40% System J-314 Secondary Expansion, $500,000 $560,497 $700,103 $127,524 $627,524 4% Plant 2 $2,717 000 $2 556 637 $2 875103 Totals I $7 500,000 1 1$5,593,640 1 $1,693,077 1$9,193,077 1 $6,206,279 J31.XLS i County Sanitation Districts of Orange County,California P.O. Box 8127.1OB44 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE Wednesday, February 19, 1997, 5:30 P.M. A meeting of the Finance, Administration and Human Resources Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, February 19, 1997, at 5:30 p.m., at the Districts' Administrative Offices. ROLL CALL The roll was called and a quorum declared present, as follows: Committee Directors Present: Staff Present: George Brown, Chair Donald F. McIntyre, General Manager John J. Collins, Joint Chair Judith A. Wilson, Assistant General Manager Jan Debay Ed Hodges, Director of General Services Admin. Barry Denes Bob Ooten, Director of Operations & Maintenance Norman Eckenrode Mike Peterman, Director of Human Resources William G. Steiner Gary Streed, Director of Finance Peer Swan, Vice Joint Chair Michelle Tuchman, Director of Communications Steve Kozak, Financial Manager Committee Absent : Mike White, Controller Nick Arhontes, Maintenance Manager Mark Murphy Barbara Collins, Senior Management Analyst Thomas Saltarelli Greg Mathews, Principal Management Analyst Mark Schwing Lenora Crane, Committee Secretary Ryal Wheeler, Foreman & Citizen Other Directors Present: Others Present: None Tom Woodruff, General Counsel APPOINTMENT OF A CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS Ryal Wheeler, 14832 Newland St., Midway City, California, addressed the Committee regarding Action Item FAHR97-14. He stated that in 1996, the General Services Administration Department was formed and one of its duties and responsibilities was to look at opportunities and options of generating revenue for the agency. A report was prepared in October of 1996 which looked at the feasibility of providing line cleaning services to other agencies. This option looked favorable as far as costs and appeared to be competitive. Events at the Districts changed the course and direction of this revenue option. The item on the agenda tonight proposes outsourcing the line cleaning. Mr. Wheeler questioned if the Committee would consider tonight's proposal as an Minutes of Finance, Admin. and Human Resources Committee Page 2 February 19, 1997 interim proposal and, in the future, would they reconsider the feasibility of providing these services through the Districts' Collection Division. He felt it is still a viable option and should not be put to rest. General Manager Don McIntyre responded that he thinks the proposal is still a viable option and has not been put to rest. Nothing on the Agenda tonight will negate this as a future option. In the future, the EPA may hold the Districts liable for any spills in the entire District which will mean the Districts will have to develop standards that other cities and agencies will have to abide by for line cleaning. APPROVAL OF MINUTES It was moved, seconded and duly carried to approve the draft minutes of the January 15, 1997, meeting of the Finance, Administration and Human Resources Committee. REPORT OF THE COMMITTEE CHAIR The Chair introduced and welcomed Directors Barry Denes and Norman Eckenrode to the Committee. REPORT OF THE GENERAL MANAGER The General Manager had no report. REPORT OF ASSISTANT GENERAL MANAGER--ADMINISTRATION The Assistant General Manager of Administration stated she was pleased to announce that our budget staff, and the Committee, earned the GFOA Excellence in Budgeting award. A plaque will be forthcoming. This is the third major piece of recognition for our three major financial reports that are put out with the help of the FAHR Committee. We received the GFOA award for the Comprehensive Annual Financial Report, and the Municipal Treasurer's Association award for our Investment Policy. She commended staff and the Committee for this joint effort. REPORT OF ASSISTANT GENERAL MANAGER-OPERATIONS The Assistant General Manager of Operations had no report. REPORT OF THE DIRECTOR OF FINANCE Finance Director Gary Streed advised the Committee that three hand-outs were distributed to them prior to the meeting. The monthly Treasurer's Report is distributed at the meeting, due to the government code requirements that it be reviewed within thirty days of the end of the month. Because of the difficulty in receiving the reports from third-party managers prior to the agenda mailing, the Districts' adopted Investment Policy calls for the report to be handed out at the meeting. The report is then forwarded to the Joint Boards. This is item "A" in the Consent Calendar section of the agenda. Chair Brown advised the Committee to look the report over very carefully and contact Gary Streed, if they have any questions or concerns. Minutes of Finance, Admin. and Human Resources Committee Page 3 ` February 19, 1997 Also distributed was a colored chart of Draft Critical Goals which will be discussed under Action Items as item 3. on the agenda. Lastly, a blue book was distributed entitled, "An Elected Official's Guide to Investing." This book, prepared by the GFOA, along with the Districts' Investment Policy, will be very helpful to the new Committee members. A quarterly report is also included in the Consent Calendar portion of the agenda, which contains information from two of our outside advisors, PIMCO, the Districts' Investment Manager, and Callan &Associates, the Districts' Independent Advisor. Mr. Streed advised that there is yet another third-party advisor, Mellon Trust, the Districts' custodial bank. Chair Brown advised the new members that this review by staff and the three outside advisors is very important information, due to the recent County bankruptcy. Mr. Streed stated that Item D, under the Consent Calendar, is for renewal of Boiler and Machinery Insurance. There was a proposal for$81,275 contained in the report. Since the report was sent out, the Districts received a firm price for$79,207. There will be no increase in the per unit basis. The unit price is the same as the current year, but the value has increased. REPORT OF THE DIRECTOR OF HUMAN RESOURCES The Director of Human Resources will be reporting under Closed Session. REPORT OF THE DIRECTOR OF GENERAL SERVICES ADMINISTRATION The Director of General Services had no report. REPORT OF THE DIRECTOR OF COMMUNICATIONS The Director of Communications advised that the second half of the New Board Member Orientation will be held this Saturday from 9 a.m. to noon. All Board Members are invited to attend. Spouses or significant others are also welcome to attend. General Manager McIntyre advised that significant time will be spent on the NPDES discharge permit. Also, some time will be spent at the Lab reviewing the Lab operation and the LIM system. There also will be a tour of new the Human Resources building. In response to the Chair's inquiry regarding the fire at Plant 2, Steve Kozak, Financial Manager, provided an update. Staff has been working with the insurance carriers and claims adjustor. Engineering is working on the replacement cost estimates for the trailers. Staff is also working with Purchasing to replace the Xerox equipment. The Xerox equipment is replaceable at no cost to the Districts under our lease agreement with Xerox. By the end of the week, the Districts expect to receive three checks from the three underwriters who carry our insurance coverage. We will receive a $100,000 advance to cover equipment, personal belongings, loses and any other fixed asset needs within the replaceable limits. General Manager McIntyre advised that staff will be seeking direction from the Steering Committee next week regarding permanent housing for those employees affected by the fire. This will open up an old subject concerning the warehouse at Plant 2. f Minutes of Finance, Admin. and Human Resources Committee Page 4 February 19, 1997 ' REPORT OF GENERAL COUNSEL General Counsel had no report. CONSENT CALENDAR ITEMS (A -E) A. FAHR97-09: RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH OF JANUARY 1997 (All Districts): The January Treasurer's Report was handed out at the FAHR Committee meeting in accordance with the Board- approved Investment Policy, and in conformance to the Government Code requirement to have monthly reports reviewed within 30 days of month end. RECOMMENDED ACTION: Receive and file Treasurer's Report for the month of January 1997 and forward to the Joint Boards. B. FAHR97-10: CERTIFICATES OF PARTICIPATION (COP) REPORT (All Districts): RECOMMENDED ACTION: Receive and file this information-only item. C. FAHR97-11: EMPLOYMENT STATUS REPORT (All Districts): Total head count for January 1997 at the Districts RECOMMENDED ACTION: Receive and file this information-only item. D. FAHR97-12: ANNUAL RENEWAL OF BOILER&MACHINERY INSURANCE FOR THE PERIOD MARCH 1, 1997 TO MARCH 1, 1998 (All Districts) RECOMMENDED ACTION: Renew Boiler& Machinery Insurance for the Districts for the period March 1, 1997 to March 1, 1998, with American Manufacturers Mutual Insurance (Kemper Insurance Group), in an amount not to exceed $79,207. E. FAHR97-13: QUARTERLY INVESTMENT MANAGEMENT PROGRAM REPORT FOR THE PERIOD SEPTEMBER 1 THROUGH DECEMBER 31,1996 (All Districts): RECOMMENDED ACTION: Receive and file this information-only report. MOTION: A motion was made and unanimously carried to approve items specified as A through E under"Consent Calendar." ACTION ITEMS 1. FAHR97-14: ALTERNATIVE DELIVERY OF COLLECTION SYSTEM O&M SERVICES (All Districts) COMMITTEE DISCUSSION: Ed Hodges introduced Senior Management Analyst Barbara Collins and Maintenance Manager, Nick Arhontes and described their responsibilities within the GSA Department. Both Ed Hodges and Nick Arhontes gave a slide presentation regarding the General Services Department's recommendations to reorganize the Division, out Minutes of Finance, Admin. and Human Resources Committee Page 5 February 19, 1997 source routine cleaning of small lines, and establishment of a Districts- wide grease mitigation ordinance working with other public agencies. After considerable discussion on the item, the Committee suggested that staff inform Director Saltarelli of Tustin, and talk to the City Manager, so they understand what the Districts is proposing regarding the grease traps, and the impact it will have on the restaurants in their city. The Committee discussed many options. The Committee agreed the feasibility of providing these services through the Districts' Collection Division is still an option for the future. In response to questions from the Committee, it was determined that the Districts has initiated an outreach program with all the cities, and Nancy Wheatley's staff has set up workshops with the restaurant owners. Nancy Wheatley advised the Committee that her staff prepared a brochure in December on how to control grease in restaurants which is being distributed to restaurants across the county. She agreed with Director Swan that there is a need to have partnerships with the communities, as well as the cities. Director Debay expressed an interest in the brochure, stating she would like to take some back to her city's restaurant association. MOTION: 1. Authorize staff to reorganize the Division in accordance with the attached report. This will result in a decrease of 13 positions from our current authorized level; 2. Authorize staff to prepare a Request for Proposal to out source the "routine" cleaning of small lines (12" and below) in the three District 7 areas; 3. In cooperation with the cities and the Districts' Source Control Division, establish a Districts-wide grease mitigation ordinance. 2. FAHR97-15: REVIEW, APPROVE AND FILE THE 1996-97 MID-YEAR FINANCIAL AND OPERATIONAL REPORT COVERING THE PERIOD ENDED DECEMBER 31, 1996 (All Districts) COMMITTEE DISCUSSION: Mike White and Greg Mathews reported on the Districts' financial and operational status. The Committee requested that future financial reports be presented in a format which will be more meaningful to Committee members using key industry measurements. The Committee agreed that construction costs should be shown in the budget as encumbered funds, even if the projects span several budget years, and should not be brought before the Committee whenever acceleration of a project takes place. Change Orders should continue to be reviewed by the PDC Committee. The Committee requested that an item be brought back next month recommending a change in budgeting policies. MOTION: The Committee approved and forwarded the 1996-97 Mid-Year Financial and Operational Report for the period ended December 31, 1996, to the Joint Boards, and to approve a supplemental appropriation of $6,927,000 within the Capital Outlay Revolving Fund (CORF). f Minutes of Finance, Admin. and Human Resources Committee Page 6 February 19, 1997 ; 3. FAHR97-16: CRITICAL GOALS, FISCAL POLICY STATEMENTS, AND BUDGET ASSUMPTIONS FOR 1997-98 BUDGET PREPARATION (All Districts): The Steering Committee and staff have drafted Critical Goals, Fiscal Policy Statements, and Budget Assumptions for the FAHR Committee to review prior to staffs preparation of the 1997-98 Budget Recommendation COMMITTEE DISCUSSION: Mike White and Judy Wilson gave the presentation. The Committee felt that "reserve" is a bad term and should be renamed "funds" or"restricted funds." Mike White advised that funding levels will decline through 1998, if there are no increases in fees. The Committee discussed the need for rate increases because of the negative cash flow even under the current reduced capital spending plan. The Committee briefly discussed the political implications of raising rates. Staff was directed to bring back a short, concise rate increase report which will include the possible impact of consolidation. The training budget is currently underspent, because of the workplace investigation and the subsequent cancellation of many of the classes. However, training will be close to budget by the end of the year. MOTION: Approve the 1997-98 Draft Critical Goals, Fiscal Policy Statements, and Budget Assumptions, and direct staff to prepare budgets incorporating these parameters. INFORMATIONAL PRESENTATIONS None. CLOSED SESSION The Chair reported to the Committee the need for a closed session, as authorized by Government Code Sections 54957.6 and 54956.9, to discuss and consider the items that are specified under"Closed Session" as Items Nos. 9(a) and 9(b) on the published Agenda. The Committee convened in closed session at 7:35 p.m. The Board did not consider Item 9(b), and no reports were given. At 8:00 p.m., the Committee reconvened in regular session. Confidential Minutes of the Closed Session held by the Committee have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There were none. Minutes of Finance, Admin. and Human Resources Committee Page 7 February 19, 1997 MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. FUTURE MEETING DATES The next Finance, Administration and Human Resources Committee Meeting is scheduled for Wednesday, March 12, 1997, at 5:30 p.m. ADJOURNMENT The meeting was adjourned at 8:05 p.m. Submitted by: Lenora Crane Finance, Administration and Human Resources Committee Secretary H:1WP.DTAIFIN122101CRANEIFPC.MTGIFAHR.971FEB12MIN.97 For Bcf.sec.Use OnN AGENDA o,Iva 3 df p ❑ COW,INFO.ITEM04 COMM.ACTION ITEM ITEM ❑ JT.SOS,CONSENT TRANSMITTAL ❑ JT.BDS.DISCUSSION (NON-CONSENT) �wc ❑ PUBLIC HEARING .7s 7"SOS.MEETING DATE JT_BDS.AGENDA ITEM NO. MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMTS: OMTS PDC: PDC FAHR: 02/19/97 FAHR 2210, Gary G. Streed, Ext. 2500 EXEC: EXEC ALL STEER: STEER Division No., Name,and Extension JT.BDS: 02/26/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH OF JANUARY 1997 (All Districts) Recommended Action(s): 1. Receive and file Treasurer's Report for the month of January 1997. CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on Final EIR Approved on and Notice of Determination riled on CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: N/A N/A N/A N/A N/A SOURCE: CORF JO DISTRICTS Schedule/Line Items: AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: $0.00 Master Plan Estimate: Year of First Costs: THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,state number: Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section Revised 12/1/96 Page 1 Of 2 H:\WP.DTA\F I N\2210\C RAN E\F P C.MTG\FAH R.97\F E B\T R EA S 2.97 CONCURRENCES: ATTACHMENTS TO AGENDA(List) To Committee: 1. Monthly Investment Reports. Signature Date 2. Monthly Transaction Report. Division Manager Or gnee) Sign Date To Jt.Bds.: 1. Monthly Investment Reports. Dep rtment He (Oi Designee) 2. Monthly Transaction Report. 17) �4 7 g ture Date 4� Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) Pacific Investment Management Co. (PIMCO), has served as the Districts' professional external money manager, and Mellon Trust as the Districts'third-party custodian, since September 1995. The Districts' Investment Policy, adopted by the Joint Boards, includes reporting requirements as listed down the left most column of the attached PIMCO Monthly Report for the "Liquid Operating Monies" and for the "Long-Term Operating Monies." All of the Investment Policy requirements are being complied with. Historical cost and the current market ("mark-to-market") values are shown as estimated by both PIMCO and Mellon Trust. The slight differences are caused by differing assumptions regarding marketability at the estimate date. The Districts' investments are in compliance with the Districts' adopted Investment Policy, and the California Government Code. In addition, sufficient funds are available for the Districts to meet its operating expenditure requirements for the next six months. Attached are schedules showing the detail for both the short-term and long-term investment portfolios. Also, attached is the performance detail for the deferred compensation program. In addition, a consolidated report of posted investment portfolio transactions for the month of January 1997 is attached, in compliance with SB 109,which became effective on January 1, 1997. Mellon Trust,the Districts' custodian bank, is the source for this report. Transactions that were pending settlement at month end may not be reflected. .............................._ ._..._...._.__..............__....... .......__............ ..........................._........_..... ............................................................................................................................................................................................................................................ Batances :.. . ...... hshmated CSDOC :.. ....... . January 31;;' 1997 Yield E° ). State of Calif. LAIF $ 8,764,864 5.6 Union Bank Checking Account 258,443 4.8 Union Bank Stepstone Treasury Money 3,659,000 4.6 Market Fund(Overnight Sweep) Bank of America Checking Account 315,364 4.1 Bank of America Money Market Account 123,197 3.8 Overnight Repurchase Agreement 30,000 3.8 PIMCO-Short-term Portfolio 14,417,442 6.0 PIMCO-Long-term Portfolio 312,982,883 6.5 District 11 GO Bond Fund 921 622 5.3 Debt Service Reserves @ Trustees 33,114,434 6.2 Petty Cash 4,400 — Deferred Compensation 10,045,362 See Attached $383 716 011 GGS:Ic c: Department Head AGM-Administration AGM-Operations General Manager Revised 12/1196 Page 2 of 2 H:\WP.DTA\FIN\2210\CRANE\FPC.MTG\FAHR.97\FEBkTREAS2.97 MONTHLY REPORT COUNTY SANITATION DISTRICTS OF ORANGE COUNTY INVESTMENT MANAGEMENT PROGRAM PIMCO'S PERFORMANCE MONITORING & REPORTING (for the month ending 31 January 1997) Liquid Operating Monies 15.1.1 PORTFOLIO COST AND MARKET VALUE Current Market Value Estimate: • $14,417,050 PIMCO • Mellon $14,417,442 Historical Cost: $15,622,040 15.1.2 MODIFIED DURATION Of Portfolio: 0.28 Of Index: 0.25 15.1.3 1% INTEREST RATE CHANGE Dollar Impact(gain/loss)of 1% Change: $40,368 (0.10% 15.1.4 REVERSE REPOS % of Portfolio in Reverse Repos: (see attached schedule) 0% 15.1.5 PORTFOLIO MATURITY % of Portfolio Maturing within 90 days: 45% 15.1.6 PORTFOLIO QUALITY Average Portfolio Credit Quality: AAA 15.1.7 SECURITIES BELOW "A" RATING % of Portfolio Below "A": 0% 15.1.8 INVESTMENT POLICY COMPLIANCE "In Compliance" 15.1.9 PORTFOLIO PERFORMANCE Portfolio Total Rate of Return: 1 Month: 0.47 3 Months: 1.36 12 Months: 5.49 Year-to-Date: 0.47 Index Total Rate of Return: 1 Month: 0.43 H:i.,,',TNAN('E'2210�KOZAK'1.100197.12P1' MONTHLY REPORT COUNTY SANITATION DISTRICTS OF ORANGE COUNTY INVESTMENT MANAGEMENT PROGRAM PIMCO'S PERFORMANCE MONITORING & REPORTING (for the month ending 31 January 1997) Long Term Operating Monies 15.1.1 PORTFOLIO COST AND MARKET VALUE Current Market Value Estimate: • PIMCO 312,905,811 • Mellon 1312,982,883 Historical Cost: $335,288,134 15.1.2 MODIFIED DURATION Of Portfolio: 2.37 Of Index: 2.30 15.1.3 1% INTEREST RATE CHANGE Dollar Im act(gain/loss) of 1% Change: $7,415,868 15.1.4 REVERSE REPOS % of Portfolio in Reverse Repos: (see attached schedule) 0% 15.1.5 PORTFOLIO MATURITY % of Portfolio Maturing within 90 days: NA 15.1.6 PORTFOLIO QUALITY Average Portfolio Credit Quality: AAA 15.1.7 SECURITIES BELOW "A" RATING % of Portfolio Below "A": 0% 15.1.8 INVESTMENT POLICY COMPLIANCE "In Compliance" 15.1.9 PORTFOLIO PERFORMANCE Portfolio Total Rate of Return: 1 Month: 0.45 3 Months: 1.30 12 Months: 4.07 Year-to-Date: 0.45 Index Total Rate of Return: 1 Month: 0.45 H.1...t17NANCF.1221 DIKOZAKII:1b197.RPT 4. OCSG000100 MELLON TRUST r CSDOC-CONSOLIDATED FIXED INCOME CHARACTERISTICS SUMMARY BASE: USD 31-JAN-1997 XB650S % OF MARKET COST TERM OUR. YIELD BASE SECTOR COUPON TOTAL PRICE PRICE (YRS) (YRS) % MARKET VALUE BASE COST --------------------------------------------------------------------------------------------------------------- U.S. GOVERNMENTS 6.961 35.69 102.1290 103.1729 2.79 2. 53 6.06 107,217,500 108,331,509 U.S. AGENCIES 6.537 51.27 99.6292 100.0464 3.83 3.48 6.64 154,010,552 154,671,750 BANKING & FINANCE 7.010 9.08 101.4886 101.5811 1.73 1.76 6.10 27,289,613 27,325,303 INDUSTRIAL 9.231 3.95 106.0062 109.0257 2.58 2.27 6.54 11,867,569 12,210,880 --------------------------------------------------------------------------------------------------------------- SUMMARY: 6.837 100.00 100.9424 101.6256 3.22 2.94 6.38 300,385,234 302,539,442 Page 1 OCSF075111 MELLON TRUST LIQUID OPER-PIMCO PORTFOLIO SUMMARY BY SECTOR BASE: USD 31-JAN-1997 HB1100 % OF UNREALIZED ESTIMATED CURR PORTFOLIO DISTRIBUTION COST MARKET VALUE TOTAL GAIN/LOSS ANNUAL INCOME YIELD ------------------------------ ------------------ ------------------ -------- ----------------- ---------------- ------- CASH & CASH EQUIVALENTS CASH 0.25 0.25 0.00% 0.00 0.00 0.00 PAYABLES -1,202,762.31 -1,202,762.31 -8.34% 0.00 0.00 0.00 COMMERCIAL PAPER - DISCOUNT 12,314,530.35 12,314,530.35 85.41% 0.00 0.00 0.00 BSDT RESERVE DEPOSIT ACCOUNTS 197,939.00 197,939.00 1.37% 0.00 7,422.71 3.75 CANADIAN GOVERNMENT SHORT TERM 592 , 599.17 592 ,599.17 4.11% 0.00 0.00 0.00 ------------------ ------------------ -------- ----------------- ---------------- ------- TOTAL CASH & CASH EQUIVALENTS 11,902,306.46 11,902,306.46 82.55% 0.00 7,422.71 0.06 FIXED INCOME SECURITIES BANKING & FINANCE 1,708,789.00 1,708,122.00 11.85% -667.00 144,675.00 8.47 INDUSTRIAL 703,780.00 702,604.00 4.87% -1,176.00 44,940.00 6.40 ------------------ ------------------ -------- ----------------- ---------------- ------- TOTAL FIXED INCOME SECURITIES 2,412,569.00 2,410,726.00 16.72% -1,843.00 189,615.00 7.87 OTHER PORTFOLIO ASSETS PAYABLES/RECEIVABLES 104,409.17 104,409.17 0.72% 0.00 0.00 0.00 ------------------ ------------------ -------- ----------------- ---------------- ------- TOTAL OTHER PORTFOLIO ASSETS 104,409.17 104,409.17 0.72% 0.00 0.00 0.00 ------------------ ------------------ -------- ----------------- ---------------- ------- NET PORTFOLIO ASSETS 14,419,284.63 14,417,441.63 100.00% -1,843.00 197,037.71 1.37 Page 1 OCSF075111 MELLON TRUST 1>1 LIQUID OPER-PIMCO PORTFOLIO DETAIL BY SECTOR BASE: USD 31-JAN-1997 H81100 MARKET % OF UNREALIZED ESTIMATED CURR SHARES/PAR SECURITY DESCRIPTION PRICE MARKET VALUE TOTAL COST GAIN/LOSS ANNUAL INCOME YLD --------------- -------------------------------------------------------------------------------------------------------------------- CASH & CASH EQUIVALENTS CASH 0 CASH 1.000 0.25 0.00 0.25 0.00 0.00 0.00 ----------------------------------------------------------------------------- SUBTOTAL CASH 0.25 0.00 0.25 0.00 0.00 0.00 PAYABLES 0 PAYABLE FOR INVESTMENTS 1.000 -1,202,762.31 -8.34 -1,202,762.31 0.00 0.00 0.00 PURCHASED ----------------------------------------------------------------------------- SUBTOTAL PAYABLES -1,202,762.31 -8.34 -1,202,762 .31 0.00 0.00 0.00 COMMERCIAL PAPER - DISCOUNT 800,000 CAISSE D AMORT DISC 97.658 781,264.67 5.42 781,264.67 0.00 0.00 0.00 06/16/1997 800,000 CAISSE D AMORT DISC 97.688 781,503.33 5.42 781,503.33 0.00 0.00 0.00 07/01/1997 900,000 CAISSE D AMORT DISC 97.542 877,880.50 6.09 877,880. 50 0.00 0.00 0.00 06/24/1997 1,500,000 CANADIAN WHEAT BD DISC 98.190 1,472,855.00 10.22 1,472,855.00 0.00 0.00 0.00 05/15/1997 700,000 ELECTRIC FRANCE DISC 97.434 682,040.33 4.73 682,040.33 0.00 0.00 0.00 07/22/1997 700,000 FORD MTR CR CO DISC 98.626 690,379.67 4.79 690,379.67 0.00 0.00 0.00 05/07/1997 700,000 GENERAL ELEC CAP DISC 98.220 687, 540.00 4.77 687,540.00 0.00 0.00 0.00 05/13/1997 700,000 KFW INTL FIN INC DISC 99.084 693, 586.44 4.81 693, 586.44 0.00 0.00 0.00 03/20/1997 700,000 NATIONAL RURAL DISC 99.001 693,005.44 4.81 693,005.44 0.00 0.00 0.00 04/02/1997 700,000 SWEDEN KINGDOM DISC 99.198 694, 383.47 4.82 694,383.47 0.00 0.00 0.00 02/14/1997 1,500,000 SWEDEN KINGDOM DISC 99.110 1,486,650.00 10.31 1,486,650.00 0.00 0.00 0.00 02/04/1997 300,000 SWEDEN KINGDOM OF DISC 98.121 294,361.50 2.04 294,361.50 0.00 0.00 0.00 06/02/1997 2,000,000 WESTERN AUST TRSY DISC 99.310 1,986,200.00 13.78 1,986,200.00 0.00 0.00 0.00 02/03/1997 500,000 WOOL INTL DISC 98.576 492,880.00 3.42 492,880.00 0.00 0.00 0.00 04/23/1997 ----------------------------------------------------------------------------- SUBTOTAL COMMERCIAL PAPER - DISCOUNT 12,314,530.35 85.41 12,314, 530.35 0.00 0.00 0.00 BSDT RESERVE DEPOSIT ACCOUNTS 197,939 BSDT RESERVE DEPOSIT ACCOUNT- 100.000 197,939.00 1.37 197,939.00 0.00 7,422.71 3.75 PUBLIC II ----------------------------------------------------------------------------- SUBTOTAL BSDT RESERVE DEPOSIT ACCOUN 197,939.00 1.37 197,939.00 0.00 7,422.71 3.75 CANADIAN GOVERNMENT SHORT TERM Page 1 OCSF075111 MELLON TRUST LIQUID OPER-PIMCO PORTFOLIO DETAIL BY SECTOR BASE: USD 31-7AN-1997 HB1100 MARKET % OF UNREALIZED ESTIMATED CURR SHARES/PAR SECURITY DESCRIPTION PRICE MARKET VALUE TOTAL COST GAIN/LOSS ANNUAL INCOME YLD --------------- -------------------------------------------------------------------------------------------------------------------- 600,000 CANADA GOVT DISC 98.767 592,599.17 4.11 S92,599.17 0.00 0.00 0.00 04/08/1997 ----------------------------------------------------------------------------- SUBTOTAL CANADIAN GOVERNMENT SHORT T 592,599.17 4.11 592,599.17 0.00 0.00 0.00 ----------------------------------------------------------------------------- TOTAL CASH & CASH EQUIVALENTS 11,902,306.46 82.55 11,902,306.46 0.00 7,422.71 0.06 FIXED INCOME SECURITIES BANKING & FINANCE S00,000 CHRYSLER FINL MTN TR 00462 99.87S 499,37S.00 3.46 498,980.00 395.00 28,S50.00 5.72 5.710% 01/12/1998 DD 01/01/96 700,000 FIRST INTST BANCORP SUB NT 101.606 711,242.00 4.93 712,474.00 -1,232.00 89,250.00 12. 55 12.750% 05/01/1997 500,000 GENERAL MTRS ACCP MTN #TR00085 99.501 497,505.00 3.45 497,335.00 170.00 26,875.00 5.40 5.375% 01/09/1998 DD 01/09/96 ----------------------------------------------------------------------------- SUBTOTAL BANKING & FINANCE 1,708,122.00 11.85 1,708,789.00 -667.00 144,675.00 8.47 INDUSTRIAL 700,000 NATIONAL FUEL GAS CO MTN 00010 100.372 702,604.00 4.87 703,780.00 -1,176.00 44,940.00 6.40 6.420% 11/05/1997 DD 11/05/92 ----------------------------------------------------------------------------- SUBTOTAL INDUSTRIAL 702,604.00 4.87 703,780.00 -1,176.00 44,940.00 6.40 ----------------------------------------------------------------------------- TOTAL FIXED INCOME SECURITIES 2,410,726.00 16.72 2,412,569.00 -1,843.00 189,615.00 7.87 OTHER PORTFOLIO ASSETS PAYABLES/RECEIVABLES 0 INTEREST RECEIVABLE 1.000 104,409.17 0.72 104,409.17 0.00 0.00 0.00 ----------------------------------------------------------------------------- SUBTOTAL PAYABLES/RECEIVABLES 104,409.17 0.72 104,409.17 0.00 0.00 0.00 ----------------------------------------------------------------------------- TOTAL OTHER PORTFOLIO ASSETS 104,409.17 0.72 104,409.17 0.00 0.00 0.00 ----------------------------------------------------------------------------- NET PORTFOLIO ASSETS 14,417,441.63 100.00 14,419,284.63 -1,843.00 197,037.71 1.37 Page 2 s OCSF075222 MELLON TRUST LONG TERM OPER-PIMCO PORTFOLIO SUMMARY BY SECTOR BASE: USD 31-7AN-1997 HB1100 % OF UNREALIZED ESTIMATED CURR PORTFOLIO DISTRIBUTION COST MARKET VALUE TOTAL GAIN/LOSS ANNUAL INCOME YIELD ------------------------------ ------------------ ------------------ -------- ----------------- ---------------- ------- CASH & CASH EQUIVALENTS CASH 5.69 5.69 0.00% 0.00 0.00 0.00 PAYABLES -20,153,125.00 -20,153,125.00 -6.44% 0.00 0.00 0.00 COMMERCIAL PAPER - DISCOUNT 28,037,923.54 28,037,923.54 8.96% 0.00 0.00 0.00 BSDT RESERVE DEPOSIT ACCOUNTS 125,454.00 125,454.00 0.04% 0.00 4,704.53 3.75 CANADIAN GOVERNMENT SHORT TERM 694,445.31 694,445.31 0.22% 0.00 0.00 0.00 ------------------ ------------------ -------- ----------------- ---------------- ------- TOTAL CASH & CASH EQUIVALENTS 8,704,703.54 8,704,703.54 2.78% 0.00 4,704.53 0.05 FIXED INCOME SECURITIES U.S. GOVERNMENTS 108,331,509.35 107,217,500.00 34.26% -1,114,009.35 7,302,500.00 6.81 U.S. AGENCIES 154,671,750.00 1S4,010,552.00 49.21% -661,198.00 10,100,040.00 6.56 BANKING & FINANCE 25,616,514.00 25,581,491.00 8.17% -35,023.00 1,735,335.00 6.78 INDUSTRIAL 11,S07,100.00 11,164,965.00 3.57% -342,135.00 988,500.00 8.85 ------------------ ------------------ -------- ----------------- ---------------- ------- TOTAL FIXED INCOME SECURITIES 300,126,873.35 297,974,508.00 95.20% -2,152,365.35 20,126,375.00 6.75 OTHER PORTFOLIO ASSETS PAYABLES/RECEIVABLES 6,303,671.13 6,303,671.13 2.01% 0.00 0.00 0.00 ------------------ ------------------ -------- ----------------- ---------------- ------- TOTAL OTHER PORTFOLIO ASSETS 6,303,671.13 6,303,671.13 2.01% 0.00 0.00 0.00 ------------------ ------------------ -------- ----------------- ---------------- ------- NET PORTFOLIO ASSETS 315,135,248.02 312,982,882.67 100.00% -2,152,365.35 20,131,079.53 6.43 Page 1 OCSF075222 MELLON TRUST LONG TERM OPER-PIMCO PORTFOLIO DETAIL BY SECTOR BASE: USD 31-JAN-1997 HB1100 MARKET % OF UNREALIZED ESTIMATED CURR SHARES/PAR SECURITY DESCRIPTION PRICE MARKET VALUE TOTAL COST GAIN/LOSS ANNUAL INCOME YLD --------------- -------------------------------------------------------------------------------------------------------------------- CASH & CASH EQUIVALENTS CASH 0 CASH 1.000 5.69 0.00 5.69 0.00 0.00 0.00 ----------------------------------------------------------------------------- SUBTOTAL CASH 5.69 0.00 5.69 0.00 0.00 0.00 PAYABLES 0 PAYABLE FOR INVESTMENTS 1.000 -20,153,125.00 -6.44 -20,153,125.00 0.00 0.00 0.00 PURCHASED ----------------------------------------------------------------------------- SUBTOTAL PAYABLES -20,153,125.00 -6.44 -20,153,125.00 0.00 0.00 0.00 COMMERCIAL PAPER - DISCOUNT 1,000,000 ELECTRIC FRANCE DISC 98.660 986,602.78 0.32 986,602.78 0.00 0.00 0.00 04/28/1997 1,500,000 GENERAL ELEC CAP DISC 98.640 1,479,600.83 0.47 1,479,600.83 0.00 0.00 0.00 04/14/1997 3,800,000 KFW INTL FIN INC DISC 99.054 3,764,060.44 1.20 3,764,060.44 0.00 0.00 0.00 03/21/1997 500,000 KFW INTL FIN INC DISC 99.115 495,575.00 0.16 495,575.00 0.00 0.00 0.00 04/01/1997 4,900,000 NATIONAL RURAL DISC 99.049 4,853,395.55 1.55 4,853,395.55 0.00 0.00 0.00 02/19/1997 2,200,000 NATIONAL RURAL DISC 98.982 2,177,609.50 0.70 2,177,609.50 0.00 0.00 0.00 04/08/1997 6,400,000 QUEENSLAND TREAS DISC 99.097 6,342,199.11 2.03 6,342,199.11 0.00 0.00 0.00 03/10/1997 2,100,000 QUEENSLAND TRSY DISC 98.685 2,072,380.33 0.66 2,072,380.33 0.00 0.00 0.00 04/21/1997 6,000,000 SWEDEN KINGDOM OF DISC 97.775 5,866,500.00 1.87 5,866,500.00 0.00 0.00 0.00 06/02/1997 ----------------------------------------------------------------------------- SUBTOTAL COMMERCIAL PAPER - DISCOUNT 28,037,923.54 8.96 28,037,923.54 0.00 0.00 0.00 BSDT RESERVE DEPOSIT ACCOUNTS 125,454 BSDT RESERVE DEPOSIT ACCOUNT- 100.000 125,454.00 0.04 125,454.00 0.00 4,704.53 3.75 PUBLIC II ----------------------------------------------------------------------------- SUBTOTAL BSDT RESERVE DEPOSIT ACCOUN 125,454.00 0.04 125,454.00 0.00 4,704.53 3.75 CANADIAN GOVERNMENT SHORT TERM 700,000 BRITISH COLUMBIA PROV OF 99.206 694,445.31 0.22 694,445.31 0.00 0.00 0.00 02/14/1997 ----------------------------------------------------------------------------- SUBTOTAL CANADIAN GOVERNMENT SHORT T 694,445.31 0.22 694,445.31 0.00 0.00 0.00 ----------------------------------------------------------------------------- TOTAL CASH & CASH EQUIVALENTS 8,704,703.54 2.78 8,704,703.54 0.00 4,704.53 0.05 FIXED INCOME SECURITIES Page 1 OCSF075222 MELLON TRUST LONG TERM OPER-PIMCO PORTFOLIO DETAIL BY SECTOR BASE: USD 31-JAN-1997 HB1100 MARKET % OF UNREALIZED ESTIMATED CURR SHARES/PAR SECURITY DESCRIPTION PRICE MARKET VALUE TOTAL COST GAIN/LOSS ANNUAL INCOME YLD --------------- -------------------------------------------------------------------------------------------------------------------- U.S. GOVERNMENTS 92,000,000 U S TREASURY NOTES 102.609 94,400,280.00 30.16 95 ,228,931.22 -828,651.22 6,555,000.00 6.94 07.125% 09/30/1999 DD 09/30/94 13,000,000 U S TREASURY NOTES 98.594 12,817,220.00 4.10 13,102,578.13 -285,358.13 747,500.00 5.83 05.750% 10/31/2000 DD 10/31/95 ----------------------------------------------------------------------------- SUBTOTAL U.S. GOVERNMENTS 107,217,500.00 34.26 108,331,509.35 -1,114,009.35 7,302,500.00 6.81 U.S. AGENCIES 20,000,000 COMMIT TO PUR FHLMC GOLD 100.718 20,143,600.00 6.44 20,153,125.00 -9,525.00 1,400,000.00 6.95 7.000% 01/15/2002 39,600,000 FEDERAL HOME LN BK CONS SDS 99.562 39,426,552.00 12.60 39,890,500.00 -463,948.00 2,570,040.00 6.52 6.490% 09/13/2000 DD 09/13/95 15,000,000 FEDERAL HOME LN MTG CORP DEBS 98.047 14,707,050.00 4.70 14,554,687.50 152,362.50 898,500.00 6.11 5.990% 03/06/2001 DD 03/06/96 25,000,000 FEDERAL HOME LN MTG DEB 100.265 25,066,250.00 8.01 25,000,000.00 66,250.00 1,680,000.00 6.70 6.720% 10/02/2000 DO 10/02/95 25,000,000 FEDERAL NATL MTG ASSN DEB 100.406 25,101,500.00 8.02 25,351,562.50 -250,062.50 1,712,500.00 6.82 6.850% 05/26/2000 DD 05/26/95 10,000,000 FEDERAL NATL MTG ASSN MTN 96.906 9,690,600.00 3.10 9,593,750.00 96,850.00 564,000.00 5.82 5.640% 02/20/2001 DD 02/20/96 20,000,000 FEDERAL NTAL MTG ASSN 99.375 19,875,000.00 6.35 20,128,125.00 -253,125.00 1,275,000.00 6.42 6.375% 10/13/2000 DD 10/10/95 ----------------------------------------------------------------------------- SUBTOTAL U.S. AGENCIES 154,010,552.00 49.21 154,671,750.00 -661,198.00 10,100,040.00 6.56 BANKING & FINANCE 1,500,000 CHRYSLER FINL MTN TR # 00258 100.243 1,503,645.00 0.48 1, 522,140.00 -18,495.00 110,700.00 7.36 7.380% 03/17/1997 DO 03/03/95 2,900,000 CHRYSLER FINL MTN TR # 00306 101.509 2,943,761.00 0.94 2,952,896.00 -9,135.00 210,830.00 7.16 7.270% 04/13/1998 DO 04/13/95 1,000,000 CHRYSLER FINL MTN TR # 00335 100.310 1,003,100.00 0.32 993,160.00 9,940.00 62,600.00 6.24 6.260% 07/20/1998 DD 07/18/95 7,100,000 FORD MOTOR CR MTN TR # 00177 99.906 7,093,326.00 2.27 6,999,748.00 93,578.00 403,280.00 5.69 VAR/RT 03/30/1999 DD 03/30/94 4,000,000 FORD MTR CR MTN TRANCHE #TR 96 100.043 4,001,720.00 1.28 3,970,480.00 31,240.00 232,400.00 5.81 FLTG/RT 11/09/1998 DO 11/08/93 3,000,000 G M A C MED TERM NTS 105.740 3,172,200.00 1.01 3,227,070.00 -54,870.00 258,750.00 8.16 8.625% 1/10/2000 DO 1/10/95 3,700,000 GENERAL MTRS ACCEP MTN TR00324 103.867 3,843,079.00 1.23 3,911,640.00 -68,561.00 309,875.00 8.06 8.375% 02/03/1999 DD 0/03/95 1,000,000 LEHMAN BROS INC SR SUB NTS 100.291 1,002,910.00 0.32 1,007, 520.00 -4,610.00 70,000.00 6.98 7.000% 5/15/1997 DO 5/27/94 1,000,000 SEARS ROEBUCK MTN # TR 00491 101.775 1,017,750.00 0.33 1,031,860.00 -14,110.00 76,900.00 7.56 7.690% 02/27/1998 DO 02/28/95 ----------------------------------------------------------------------------- SUBTOTAL BANKING & FINANCE 25,581,491.00 8.17 25,616,514.00 -35,023.00 1,735,335.00 6.78 INDUSTRIAL 1, 500,000 CHRYSLER CORP DEB 102.127 1,531,905.00 0.49 1,603,320.00 -71,415.00 156,000.00 10.18 10.400% 08/01/1999 9,000,000 PHILIP MORRIS COS NT 107.034 9,633,060.00 3.08 9,903,780.00 -270,720.00 832,500.00 8.64 Page 2 OCSF075222 MELLON TRUST LONG TERM OPER-PIMCO PORTFOLIO DETAIL BY SECTOR BASE: USD 31-JAN-1997 HB1100 MARKET % OF UNREALIZED ESTIMATED CURR SHARES/PAR SECURITY DESCRIPTION PRICE MARKET VALUE TOTAL COST GAIN/LOSS ANNUAL INCOME YLD --------------- -------------------------------------------------------------------------------------------------------------------- 9.250% 02/15/2000 ----------------------------------------------------------------------------- SUBTOTAL INDUSTRIAL 11,164,965.00 3.57 11,507,100.00 -342,135.00 988,500.00 8.85 ----------------------------------------------------------------------------- TOTAL FIXED INCOME SECURITIES 297,974,508.00 95.20 300,126,873.35 -2,152,365.35 20,126,375.00 6.75 OTHER PORTFOLIO ASSETS PAYABLES/RECEIVABLES 0 INTEREST RECEIVABLE 1.000 6,303,671.13 2.01 6,303,671.13 0.00 0.00 0.00 ------- ----- ------------------ ----------------- SUBTOTAL PAYABLES/RECEIVABLES 6,303,671.13 2.01 6,303,671.13 0.00 0.00 0.00 ----------------------------------------------------------------------------- TOTAL OTHER PORTFOLIO ASSETS 6,303,671.13 2.01 6,303,671.13 0.00 0.00 0.00 ----------------------------------------------------------------------------- NET PORTFOLIO ASSETS 312,982,882.67 100.00 315,135,248.02 -2,152,365.35 20,131,079.53 6.43 Page 3 c OCSG00010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- RECEIPTS AND DISBURSEMENT TRANSACTIONS OTHER ADMINISTRATIVE EXPENSES LIQUID OPER-PIMCO 0.00 FED WIRE FEES 153AN97 -3.00 99335Y574 GOLDMAN SACHS LP REPO -------- 0.00 cw 05.150% 01/15/1997 DD 01/14/97 15JAN97 0.00 0.00 TOTAL OTHER ADMINISTRATIVE EXPENSES -3.00 0.00 0.00 0.00 TOTAL RECEIPTS AND DISBURSEMENT TRANSACT -3.00 0.00 0.00 PURCHASES CASH & CASH EQUIVALENTS LIQUID OPER-PIMCO 800,000.00 CAISSE D AMORT DISC 10JAN97 -781,264.67 1280AOTGO 06/16/1997 10JAN97 781,264.67 B -------- 0.00 LIQUID OPER-PIMCO 900,000.00 CAISSE D AMORT DISC 08JAN97 -877,880.50 1280AOTQ8 06/24/1997 09JAN97 877,880.50 B -------- 0.00 LIQUID OPER-PIMCO -900,000.00 CAISSE D AMORT DISC 08JAN97 877,880.50 1280AOTQ8 06/24/1997 09JAN97 -877,880.50 BC -------- 0.00 LIQUID OPER-PIMCO 900,000.00 CAISSE D AMORT DISC 08JAN97 -877,880.50 1280AOTQ8 06/24/1997 09JAN97 877,880.50 B -------- 0.00 LIQUID OPER-PIMCO 800,000.00 CAISSE D AMORT DISC 24JAN97 -781,503.33 1280AOUll 07/01/1997 27JAN97 781,503.33 B -------- 0.00 LIQUID OPER-PIMCO 600,000.00 CANADA GOVT DISC 15JAN97 -592,599.17 13508TR81 04/08/1997 15JAN97 592, 599.17 Page 1 OCSG00010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- B -------- 0.00 LIQUID OPER-PIMCO 1,500,000.00 CANADIAN WHEAT BD DISC 103AN97 -1,472,855.00 13679JSF9 05/15/1997 13JAN97 1,472,855.00 B -------- 0.00 LIQUID OPER-PIMCO -1,500,000.00 CANADIAN WHEAT BD DISC 10JAN97 1,472,855.00 13679JSF9 05/15/1997 13JAN97 -1,472,855.00 BC -------- 0.00 LIQUID OPER-PIMCO 1, 500,000.00 CANADIAN WHEAT BD DISC 10JAN97 -1,472,855.00 13679JSF9 05/15/1997 13JAN97 1,472,855.00 B -------- 0.00 LONG TERM OPER-PIMCO 1,000,000.00 ELECTRIC FRANCE DISC 27JAN97 -986,602.78 2850H2RU9 04/28/1997 27JAN97 986,602.78 B -------- 0.00 LIQUID OPER-PIMCO 700,000.00 ELECTRIC FRANCE DISC 303AN97 -682,040.33 2850H2UN1 07/22/1997 31JAN97 682,040.33 B -------- 0.00 LIQUID OPER-PIMCO 700,000.00 ELECTRIC FRANCE M DISC 30JAN97 -682,040.33 28503AUN8 07/22/1997 31JAN97 682,040.33 B -------- 0.00 LIQUID OPER-PIMCO -700,000.00 ELECTRIC FRANCE M DISC 30JAN97 682,040.33 28503AUN8 07/22/1997 31JAN97 -682,040.33 BC -------- 0.00 LONG TERM OPER-PIMCO 1,500,000.00 GENERAL ELEC CAP DISC 13JAN97 -1,479,600.83 36959HRE9 04/14/1997 133AN97 1,479,600.83 B -------- 0.00 Page 2 OCSG00010000 MELLON TRUST ' CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- LONG TERM OPER-PIMCO -1,500,000.00 GENERAL ELEC CAP DISC 13JAN97 1,479,600.83 36959HRE9 04/14/1997 13JAN97 -1,479,600.83 BC -------- 0.00 LONG TERM OPER-PIMCO 1,500,000.00 GENERAL ELEC CAP DISC 13JAN97 -1,479,600.83 36959HRE9 04/14/1997 133AN97 1,479,600.83 B -------- 0.00 LIQUID OPER-PIMCO 700,000.00 GENERAL ELEC CAP DISC 10JAN97 -687,540.00 36959HSDO 05/13/1997 13JAN97 687,540.00 B -------- 0.00 LIQUID OPER-PIMCO 700,000.00 KFW INTL FIN INC DISC 16JAN97 -693,586.44 482463QL8 03/20/1997 17JAN97 693,586.44 B -------- 0.00 LONG TERM OPER-PIMCO 3,800,000.00 KFW INTL FIN INC DISC 15JAN97 -3,764,060.44 48246JQM6 03/21/1997 16JAN97 3,764,060.44 B -------- 0.00 LONG TERM OPER-PIMCO -3,800,000.00 KFW INTL FIN INC DISC 153AN97 3,764,060.44 48246JQM6 03/21/1997 163AN97 -3,764,060.44 BC -------- 0.00 LONG TERM OPER-PIMCO 3,800,000.00 KFW INTL FIN INC DISC 15JAN97 -3,764,060.44 482463QM6 03/21/1997 16JAN97 3,764,060.44 B -------- 0.00 LONG TERM OPER-PIMCO -3,800,000.00 KFW INTL FIN INC DISC 15JAN97 3,764,060.44 48246JQM6 03/21/1997 16JAN97 -3,764,060.44 BC -------- 0.00 LONG TERM OPER-PIMCO 3,800,000.00 KFW INTL FIN INC DISC 153AN97 -3,764,060.44 48246JQM6 03/21/1997 16JAN97 3,764,060.44 Page 3 OCSG00010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- B -------- 0.00 LONG TERM OPER-PIMCO 500,000.00 KFW INTL FIN INC DISC 31JAN97 -495,575.00 48246JR11 04/01/1997 31JAN97 495,575.00 B -------- 0.00 LIQUID OPER-PIMCO 700,000.00 NATIONAL RURAL DISC 23JAN97 -693,005.44 63743CR21 04/02/1997 24JAN97 693,005.44 B -------- 0.00 LONG TERM OPER-PIMCO 2,200,000.00 NATIONAL RURAL DISC 28JAN97 -2,177,609.50 63743CR88 04/08/1997 293AN97 2,177,609.50 B -------- 0.00 LONG TERM OPER-PIMCO 6,400,000.00 QUEENSLAND TREAS DISC 07JAN97 -6,342,199.11 7483ORQA2 03/10/1997 08JAN97 6,342,199.11 B -------- 0.00 LONG TERM OPER-PIMCO -6,400,000.00 QUEENSLAND TREAS DISC 073AN97 6,342,199.11 74830RQA2 03/10/1997 08JAN97 -6,342,199.11 BC -------- 0.00 LONG TERM OPER-PIMCO 6,400,000.00 QUEENSLAND TREAS DISC 07JAN97 -6,342,199.11 74830RQA2 03/10/1997 083AN97 6,342,199.11 B -------- 0.00 LONG TERM OPER-PIMCO 2,100,000.00 QUEENSLAND TRSY DISC 21JAN97 -2,072,380.33 74830RRM5 04/21/1997 22JAN97 2,072,380.33 B -------- 0.00 LONG TERM OPER-PIMCO -2,100,000.00 QUEENSLAND TRSY DISC 213AN97 2,072,380.33 7483ORRM5 04/21/1997 223AN97 -2,072,380.33 BC -------- 0.00 Page 4 OCSG00010000 MELLON TRUST ' CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 TO 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- LONG TERM OPER-PIMCO 2,100,000.00 QUEENSLAND TRSY DISC 21JAN97 -2,072,380.33 74830RRM5 04/21/1997 22JAN97 2,072,380.33 B -------- 0.00 LONG TERM OPER-PIMCO -2,100,000.00 QUEENSLAND TRSY DISC 21JAN97 2,072,380.33 7483ORRM5 04/21/1997 22JAN97 -2,072,380.33 BC -------- 0.00 LONG TERM OPER-PIMCO 2,100,000.00 QUEENSLAND TRSY DISC 21JAN97 -2,072,380.33 74830RRM5 04/21/1997 22JAN97 2,072,380.33 B -------- 0.00 LONG TERM OPER-PIMCO 6,000,000.00 SWEDEN KINGDOM OF DISC 033AN97 -5,866,500.00 87020JT27 06/02/1997 03JAN97 5,866,500.00 B -------- 0.00 LIQUID OPER-PIMCO 300,000.00 SWEDEN KINGDOM OF DISC 24JAN97 -294,361.50 87020JT27 06/02/1997 273AN97 294,361.50 B -------- 0.00 LIQUID OPER-PIMCO 500,000.00 WOOL INTL DISC 173AN97 -492,880.00 98081JRP1 04/23/1997 173AN97 492,880.00 B -------- 0.00 LIQUID OPER-PIMCO 600,000.00 GOLDMAN SACHS LP REPO 14JAN97 -600,000.00 99335Y574 05.150% 01/15/1997 DD 01/14/97 14JAN97 600,000.00 B -------- 0.00 LIQUID OPER-PIMCO 529.00 BSDT RESERVE DEPOSIT ACCOUNT- 02JAN97 -529.00 999495906 PUBLIC II 023AN97 529.00 B -------- 0.00 LONG TERM OPER-PIMCO 6,006,288.00 BSDT RESERVE DEPOSIT ACCOUNT- 02JAN97 -6,006,288.00 999495906 PUBLIC II 023AN97 6,006,288.00 Page 5 OCSG00010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- B -------- 0.00 LIQUID OPER-PIMCO 19,469.00 BSDT RESERVE DEPOSIT ACCOUNT- 09JAN97 -19,469.00 999495906 PUBLIC II 09JAN97 19,469.00 B -------- 0.00 LIQUID OPER-PIMCO 700,000.00 BSDT RESERVE DEPOSIT ACCOUNT- 103AN97 -700,000.00 999495906 PUBLIC II 103AN97 700,000.00 B -------- 0.00 LIQUID OPER-PIMCO -700,000.00 BSDT RESERVE DEPOSIT ACCOUNT- 10JAN97 700,000.00 999495906 PUBLIC II 10JAN97 -700,000.00 BC -------- 0.00 LONG TERM OPER-PIMCO 60,519.00 BSDT RESERVE DEPOSIT ACCOUNT- 13JAN97 -60,519.00 999495906 PUBLIC II 13JAN97 60,519.00 B -------- 0.00 LIQUID OPER-PIMCO 39,605.00 BSDT RESERVE DEPOSIT ACCOUNT- 133AN97 -39,605.00 999495906 PUBLIC II 133AN97 39,605.00 B -------- 0.00 LONG TERM OPER-PIMCO 61,200.00 BSDT RESERVE DEPOSIT ACCOUNT- 15JAN97 -61,200.00 999495906 PUBLIC II 15JAN97 61,200.00 B -------- 0.00 LIQUID OPER-PIMCO 7,487.00 BSDT RESERVE DEPOSIT ACCOUNT- 15JAN97 -7,487.00 999495906 PUBLIC II 15JAN97 7,487.00 B -------- 0.00 LIQUID OPER-PIMCO 506,413.00 BSDT RESERVE DEPOSIT ACCOUNT- 17JAN97 -506,413.00 999495906 PUBLIC II 173AN97 506,413.00 B -------- 0.00 Page 6 OCSG00010000 MELLON TRUST ' CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- LIQUID OPER-PIMCO -506,413.00 BSDT RESERVE DEPOSIT ACCOUNT- 17JAN97 506,413.00 999495906 PUBLIC II 17JAN97 -506,413.00 BC -------- 0.00 LIQUID OPER-PIMCO 13,533.00 BSDT RESERVE DEPOSIT ACCOUNT- 173AN97 -13,533.00 999495906 PUBLIC II 17JAN97 13,533.00 B -------- 0.00 LONG TERM OPER-PIMCO 27,620.00 BSDT RESERVE DEPOSIT ACCOUNT- 223AN97 -27,620.00 999495906 PUBLIC II 223AN97 27,620.00 B -------- 0.00 LIQUID OPER-PIMCO 6,995.00 BSDT RESERVE DEPOSIT ACCOUNT- 243AN97 -6,995.00 999495906 PUBLIC II 243AN97 6,995.00 B -------- 0.00 LONG TERM OPER-PIMCO 900,000.00 BSDT RESERVE DEPOSIT ACCOUNT- 27JAN97 -900,000.00 999495906 PUBLIC II 27JAN97 900,000.00 B -------- 0.00 LONG TERM OPER-PIMCO -900,000.00 BSDT RESERVE DEPOSIT ACCOUNT- 27JAN97 900,000.00 999495906 PUBLIC II 27JAN97 -900,000.00 BC -------- 0.00 LONG TERM OPER-PIMCO 22,391.00 BSDT RESERVE DEPOSIT ACCOUNT- 29JAN97 -22,391.00 999495906 PUBLIC II 293AN97 22,391.00 B -------- 0.00 LONG TERM OPER-PIMCO 479,193.00 BSDT RESERVE DEPOSIT ACCOUNT- 31JAN97 -479,193.00 999495906 PUBLIC II 31JAN97 479,193.00 B -------- 0.00 LONG TERM OPER-PIMCO -479,193.00 BSDT RESERVE DEPOSIT ACCOUNT- 313AN97 479,193.00 999495906 PUBLIC II 313AN97 -479,193.00 Page 7 OCSG00010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- BC -------- 0.00 LIQUID OPER-PIMCO 17,960.00 BSDT RESERVE DEPOSIT ACCOUNT- 311AN97 -17,960.00 999495906 PUBLIC II 313AN97 17,960.00 B -------- 0.00 38,583,596.00 TOTAL CASH & CASH EQUIVALENTS -38,117,640.37 38,117,640.37 0.00 FIXED INCOME SECURITIES LIQUID OPER-PIMCO S00,000.00 CHRYSLER FINL MTN TR 00462 30JAN97 -498,980.00 17120QVF5 5.710% 01/12/1998 DD 01/01/96 04FEB97 498,980.00 B -------- 0.00 LIQUID OPER-PIMCO 500,000.00 CHRYSLER FINL MTN TR 00462 30JAN97 -13,402.64 17120QVF5 5.710% 01/12/1998 DD 01/01/96 04FEB97 0.00 IB -------- 0.00 LIQUID OPER-PIMCO 700,000.00 FIRST INTST BANCORP SUB NT 22JAN97 -712,474.00 320548BE9 12.750% 05/01/1997 273AN97 712,474.00 B -------- 0.00 LIQUID OPER-PIMCO 700,000.00 FIRST INTST BANCORP SUB NT 223AN97 -21,320.83 320548BE9 12.750% 05/01/1997 27JAN97 0.00 IB -------- 0.00 LIQUID OPER-PIMCO 500,000.00 GENERAL MTRS ACCP MTN #TR00085 06JAN97 -497,335.00 37042WDN8 5.375% 01/09/1998 DD 01/09/96 09JAN97 497,335.00 B -------- 0.00 LIQUID OPER-PIMCO 500,000.00 GENERAL MTRS ACCP MTN #TR00085 063AN97 -7,315.97 37042WDN8 5.375% 01/09/1998 DD 01/09/96 093AN97 0.00 IB -------- 0.00 LONG TERM OPER-PIMCO Page 8 OCSGO0010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- 20,000,000.00 COMMIT TO PUR FHLMC GOLD 15JAN97 -20,153,125.00 999AA9498 7.000% 01/15/2002 20FEB97 20,153,125.00 B -------- 0.00 23,400,000.00 TOTAL FIXED INCOME SECURITIES -21,903,953.44 21,861,914.00 0.00 61,983,596.00 TOTAL PURCHASES -60,021,593.81 59,979,554.37 0.00 SETTLEMENT OF PURCHASES CASH & CASH EQUIVALENTS LIQUID OPER-PIMCO 800,000.00 CAISSE D AMORT DISC 10JAN97 -781,264.67 1280AOTGO 06/16/1997 10JAN97 0.00 FC 10JAN97 0.00 LIQUID OPER-PIMCO 900,000.00 CAISSE D AMORT DISC 08JAN97 -877,880.50 1280AOTQ8 06/24/1997 093AN97 0.00 FC 093AN97 0.00 LIQUID OPER-PIMCO 800,000.00 CAISSE D AMORT DISC 243AN97 -781,503.33 1280AOUll 07/01/1997 27JAN97 0.00 FC 27JAN97 0.00 LIQUID OPER-PIMCO 600,000.00 CANADA GOVT DISC 15JAN97 -592,599.17 13508TR81 04/08/1997 15JAN97 0.00 FC 153AN97 0.00 LIQUID OPER-PIMCO 1,500,000.00 CANADIAN WHEAT BD DISC 103AN97 -1,472,855.00 13679JSF9 05/15/1997 133AN97 0.00 FC 133AN97 0.00 LONG TERM OPER-PIMCO 1,000,000.00 ELECTRIC FRANCE DISC 27JAN97 -986,602.78 285OH2RU9 04/28/1997 27JAN97 0.00 FC 273AN97 0.00 Page 9 OCSG00010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- LIQUID OPER-PIMCO 700,000.00 ELECTRIC FRANCE DISC 303AN97 -682,040.33 2850H2UN1 07/22/1997 313AN97 0.00 FC 31JAN97 0.00 LONG TERM OPER-PIMCO 1,500,000.00 GENERAL ELEC CAP DISC 13JAN97 -1,479,600.83 36959HRE9 04/14/1997 13JAN97 0.00 FC 13JAN97 0.00 LIQUID OPER-PIMCO 700,000.00 GENERAL ELEC CAP DISC IOJAN97 -687,540.00 36959HSDO 05/13/1997 13JAN97 0.00 FC 13JAN97 0.00 LIQUID OPER-PIMCO 700,000.00 KFW INTL FIN INC DISC 16JAN97 -693,586.44 48246JQL8 03/20/1997 17JAN97 0.00 FC 17JAN97 0.00 LONG TERM OPER-PIMCO 3,800,000.00 KFW INTL FIN INC DISC 153AN97 -3,764,060.44 48246JQM6 03/21/1997 16JAN97 0.00 FC 16JAN97 0.00 LONG TERM OPER-PIMCO 500,000.00 KFW INTL FIN INC DISC 31JAN97 -495,575.00 48246JR11 04/01/1997 31JAN97 0.00 FC 31JAN97 0.00 LIQUID OPER-PIMCO 700,000.00 NATIONAL RURAL DISC 23JAN97 -693,005.44 63743CR21 04/02/1997 24JAN97 0.00 FC 243AN97 0.00 LONG TERM OPER-PIMCO 2,200,000.00 NATIONAL RURAL DISC 28JAN97 -2,177,609.50 63743CR88 04/08/1997 29JAN97 0.00 FC 29JAN97 0.00 LONG TERM OPER-PIMCO 6,400,000.00 QUEENSLAND TREAS DISC 07JAN97 -6,342,199.11 7483ORQA2 03/10/1997 08JAN97 0.00 Page 10 OCSG00010000 MELLON TRUST ° CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- FC 08JAN97 0.00 LONG TERM OPER-PIMCO 2,100,000.00 QUEENSLAND TRSY DISC 21JAN97 -2,072,380.33 74830RRMS 04/21/1997 223AN97 0.00 FC 22JAN97 0.00 LONG TERM OPER-PIMCO 6,000,000.00 SWEDEN KINGDOM OF DISC 03JAN97 -5,866, 500.00 87020JT27 06/02/1997 03JAN97 0.00 FC 03JAN97 0.00 LIQUID OPER-PIMCO 300,000.00 SWEDEN KINGDOM OF DISC 24JAN97 -294,361.50 87020JT27 06/02/1997 27JAN97 0.00 FC 273AN97 0.00 LIQUID OPER-PIMCO 500,000.00 WOOL INTL DISC 17JAN97 -492,880.00 98081JRP1 04/23/1997 17JAN97 0.00 FC 173AN97 0.00 LIQUID OPER-PIMCO 600,000.00 GOLDMAN SACHS LP REPO 14JAN97 -600,000.00 9933SYS74 05.150% 01/15/1997 DD 01/14/97 14JAN97 0.00 FC 14JAN97 0.00 32,300,000.00 TOTAL CASH & CASH EQUIVALENTS -31,834,044.37 0.00 0.00 FIXED INCOME SECURITIES LIQUID OPER-PIMCO 700,000.00 FIRST INTST BANCORP SUB NT 22JAN97 -733,794.83 320548BE9 12.750% 05/01/1997 27JAN97 0.00 FC 27JAN97 0.00 LIQUID OPER-PIMCO 500,000.00 GENERAL MTRS ACCP MTN #TR00085 06JAN97 -504,650.97 37042WDN8 5.375% 01/09/1998 DD 01/09/96 09JAN97 0.00 FC 09JAN97 0.00 Page 11 OCSGO0010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 TO 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- 1,200,000.00 TOTAL FIXED INCOME SECURITIES -1,238,445.80 0.00 0.00 33,500,000.00 TOTAL SETTLEMENT OF PURCHASES -33,072,490.17 0.00 0.00 SALES CASH & CASH EQUIVALENTS LIQUID OPER-PIMCO -600,000.00 GOLDMAN SACHS LP REPO 15JAN97 600,000.00 99335Y574 05.150% 01/15/1997 DD 01/14/97 15JAN97 -600,000.00 S -------- 0.00 LIQUID OPER-PIMCO -600,000.00 GOLDMAN SACHS LP REPO 15JAN97 85.83 99335Y574 05.150% 01/15/1997 DD 01/14/97 15JAN97 0.00 IS -------- 0.00 LONG TERM OPER-PIMCO -5,866,500.00 BSDT RESERVE DEPOSIT ACCOUNT- 03JAN97 5,866,500.00 999495906 PUBLIC II 03JAN97 -5,866,500.00 S -------- 0.00 LONG TERM OPER-PIMCO -242,199.00 BSDT RESERVE DEPOSIT ACCOUNT- 08JAN97 242,199.00 999495906 PUBLIC II 083AN97 -242,199.00 S -------- 0.00 LIQUID OPER-PIMCO -81,265.00 BSDT RESERVE DEPOSIT ACCOUNT- 10JAN97 81,265.00 999495906 PUBLIC II 103AN97 -81,265.00 S -------- 0.00 LIQUID OPER-PIMCO -3.00 BSDT RESERVE DEPOSIT ACCOUNT- 16JAN97 3.00 999495906 PUBLIC II 16JAN97 -3.00 S -------- 0.00 LONG TERM OPER-PIMCO -64,061.00 BSDT RESERVE DEPOSIT ACCOUNT- 163AN97 64,061.00 999495906 PUBLIC II 163AN97 -64,061.00 S -------- 0.00 Page 12 OCS000010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- LONG TERM OPER-PIMCO 64,061.00 BSDT RESERVE DEPOSIT ACCOUNT- 16JAN97 -64,061.00 999495906 PUBLIC II 16JAN97 64,061.00 SC -------- 0.00 LONG TERM OPER-PIMCO -125,261.00 BSDT RESERVE DEPOSIT ACCOUNT- 16JAN97 125,261.00 999495906 PUBLIC II 16JAN97 -125,261.00 S -------- 0.00 LONG TERM OPER-PIMCO -86,603.00 BSDT RESERVE DEPOSIT ACCOUNT- 27JAN97 86,603.00 999495906 PUBLIC II 27JAN97 -86,603.00 S -------- 0.00 LIQUID OPER-PIMCO -9,660.00 BSDT RESERVE DEPOSIT ACCOUNT- 27JAN97 9,660.00 999495906 PUBLIC II 27JAN97 -9,660.00 S -------- 0.00 LONG TERM OPER-PIMCO -16,382.00 BSDT RESERVE DEPOSIT ACCOUNT- 31JAN97 16,382.00 999495906 PUBLIC II 31JAN97 -16,382.00 S -------- 0.00 -7,627,873.00 TOTAL CASH & CASH EQUIVALENTS 7,027,958.83 -7,027,873.00 0.00 -7,627,873.00 TOTAL SALES 7,027,958.83 -7,027,873.00 0.00 SETTLEMENT OF SALES CASH & CASH EQUIVALENTS LIQUID OPER-PIMCO -600,000.00 GOLDMAN SACHS LP REPO 15JAN97 600,085.83 99335Y574 05.150% 01/15/1997 DD 01/14/97 15JAN97 0.00 FC 15JAN97 0.00 -600,000.00 TOTAL CASH & CASH EQUIVALENTS 600,085.83 0.00 0.00 Page 13 OCSG00010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- -600,000.00 TOTAL SETTLEMENT OF SALES 600,085.83 0.00 0.00 MATURITIES CASH & CASH EQUIVALENTS LIQUID OPER-PIMCO -900,000.00 BRITISH COLUMBIA PROV DISC 27JAN97 892,538.00 11070JNT3 01/27/1997 27JAN97 -892,538.00 MT BOND MATURITY 27JAN97 0.00 LONG TERM OPER-PIMCO -900,000.00 BRITISH COLUMBIA PROV DISC 27JAN97 892,538.00 11070JNT3 01/27/1997 27JAN97 -892,538.00 MT BOND MATURITY 27JAN97 0.00 LONG TERM OPER-PIMCO -2,100,000.00 CAISSE D'AMORT DISC 22JAN97 2,081,140.83 1280AONN1 01/22/1997 223AN97 -2,081,140.83 MT BOND MATURITY 223AN97 0.00 LIQUID OPER-PIMCO -900,000.00 CAISSE D'AMORT DISC 27JAN97 892,710.00 1280AONT8 01/27/1997 27JAN97 -892,710.00 MT BOND MATURITY 27JAN97 0.00 LIQUID OPER-PIMCO -702,000.00 CAISSE D AMORT DISC 09JAN97 698,675.25 1280AON92 01/09/1997 09JAN97 -698,675.25 MT BOND MATURITY 09JAN97 0.00 LIQUID OPER-PIMCO -700,000.00 CANADA GOVT OF DISC 13JAN97 696,463.06 13508TND4 01/13/1997 13JAN97 -696,463.06 MT BOND MATURITY 13JAN97 0.00 LIQUID OPER-PIMCO -600,000.00 CANADA GOVT OF DISC 14JAN97 596,968.33 13508TNE2 01/14/1997 143AN97 -596,968.33 MT BOND MATURITY 14JAN97 0.00 LONG TERM OPER-PIMCO -1,000,000.00 CANADIAN WHEAT BD DISC 161AN97 994,947.22 13679JNG2 01/16/1997 16JAN97 -994,947.22 MT BOND MATURITY 16JAN97 0.00 Page 14 OCSG00010000 MELLON TRUST ` CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- LIQUID OPER-PIMCO -1,500,000.00 ELECTRIC FRANCE DISC 13JAN97 1,492,139.58 285OH2ND1 01/13/1997 133AN97 -1,492,139.58 MT BOND MATURITY 13JAN97 0.00 LIQUID OPER-PIMCO -700,000.00 FED HOME LN MTG CORP DISC NTS 31JAN97 694,856.94 313397BG5 MAT 01/31/1997 31JAN97 -694,856.94 MT BOND MATURITY 31JAN97 0.00 LIQUID OPER-PIMCO -700,000.00 FORD MTR CR CO DISC 103AN97 694,620.88 34539TNA9 01/10/1997 103AN97 -694,620.88 MT BOND MATURITY 103AN97 0.00 LONG TERM OPER-PIMCO -4,800,000.00 GENERAL ELEC CAP DISC 08JAN97 4,766,016.00 36959HN86 01/08/1997 083AN97 -4,766,016.00 MT BOND MATURITY 083AN97 0.00 LONG TERM OPER-PIMCO -2,700,000.00 KFW INTL FIN INC DISC 16JAN97 2,679,330.00 482463NG2 01/16/1997 16JAN97 -2,679,330.00 MT BOND MATURITY 16JAN97 0.00 LIQUID OPER-PIMCO -500,000.00 KFW INTL FIN INC DISC 17JAN97 496,172.22 482463NHO 01/17/1997 17JAN97 -496,172.22 MT BOND MATURITY 17JAN97 0.00 LIQUID OPER-PIMCO -700,000.00 KFW INTL FIN INC DISC 09JAN97 696,971.92 48246JN98 01/09/1997 09JAN97 -696,971.92 MT BOND MATURITY 093AN97 0.00 LONG TERM OPER-PIMCO -1,300,000.00 KELLOGG CO DISC 08JAN97 1,293,019.00 48783AN88 01/08/1997 083AN97 -1,293,019.00 MT BOND MATURITY 083AN97 0.00 LIQUID OPER-PIMCO Page 15 OCSGO0010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 TO 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- -700,000.00 KENTUCKY UTILS CO DISC 173AN97 696,325.00 49167RNH5 01/17/1997 173AN97 -696,325.00 MT BOND MATURITY 173AN97 0.00 LIQUID OPER-PIMCO -700,000.00 NATIONAL RURAL DIS 24JAN97 693,919.72 63743CNQ2 01/24/1997 24JAN97 -693,919.72 MT BOND MATURITY 24JAN97 0.00 LONG TERM OPER-PIMCO -6,000,000.00 PITNEY BOWES CC DISC 02JAN97 5,974,045.00 72447GN26 01/02/1997 02JAN97 -5,974,045.00 MT BOND MATURITY 02JAN97 0.00 LONG TERM OPER-PIMCO -2,200,000.00 SWEDEN KINGDOM OF DISC 29JAN97 2,18S,480.00 87020JNV9 01/29/1997 29JAN97 -2,18S,480.00 MT BOND MATURITY 291AN97 0.00 -30,302,000.00 TOTAL CASH 8, CASH EQUIVALENTS 30,108,876.95 -30,108,876.95 0.00 FIXED INCOME SECURITIES LONG TERM OPER-PIMCO -1, 500,000.00 CHRYSLER FINL MTN TR # 00201 13JAN97 1,500,000.00 17120QJJ1 8.160% 01/13/1997 DD 01/11/95 13JAN97 -1,534,950.00 MT BOND MATURITY 133AN97 -34,950.00 LONG TERM OPER-PIMCO -465,000.00 CHRYSLER FINL MTN TR # 00224 31JAN97 465,000.00 17120QKH3 8.080% 01/31/1997 DD 01/31/95 313AN97 -475,972.61 MT BOND MATURITY 31JAN97 -10,972.61 -1,965,000.00 TOTAL FIXED INCOME SECURITIES 1,965,000.00 -2,010,922.61 -45,922.61 -32,267,000.00 TOTAL MATURITIES 32,073,876.95 -32,119,799.56 -45,922.61 INTEREST LIQUID OPER-PIMCO Page 16 t . OCSG00010000 MELLON TRUST " CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TS100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- 900,000.00 BRITISH COLUMBIA PROV DISC 27JAN97 7,462.00 110703NT3 01/27/1997 27JAN97 0.00 IT 27JAN97 0.00 LONG TERM OPER-PIMCO 900,000.00 BRITISH COLUMBIA PROV DISC 27JAN97 7,462.00 11070JNT3 01/27/1997 273AN97 0.00 IT 27JAN97 0.00 LONG TERM OPER-PIMCO 2,100,000.00 CAISSE D'AMORT DISC 22JAN97 18,859.17 1280AONN1 01/22/1997 22JAN97 0.00 IT 22JAN97 0.00 LIQUID OPER-PIMCO 900,000.00 CAISSE D'AMORT DISC 27JAN97 7,290.00 1280AONT8 01/27/1997 27JAN97 0.00 IT 273AN97 0.00 LIQUID OPER-PIMCO 702,000.00 CAISSE D AMORT DISC 09JAN97 3,324.75 1280AON92 01/09/1997 09JAN97 0.00 IT 09JAN97 0.00 LIQUID OPER-PIMCO 700,000.00 CANADA GOVT OF DISC 133AN97 3,536.94 13508TND4 01/13/1997 133AN97 0.00 IT 133AN97 0.00 LIQUID OPER-PIMCO 600,000.00 CANADA GOVT OF DISC 14JAN97 3,031.67 13508TNE2 01/14/1997 143AN97 0.00 IT 14JAN97 0.00 LONG TERM OPER-PIMCO 1,000,000.00 CANADIAN WHEAT BD DISC 163AN97 5,052.78 13679JNG2 01/16/1997 163AN97 0.00 IT 163AN97 0.00 LONG TERM OPER-PIMCO 0.00 CHRYSLER FINL MTN TR # 00201 13JAN97 40,120.00 17120QJJ1 8.160% 01/13/1997 DO 01/11/95 -------- 0.00 CD RECEIVED INTEREST 13JAN97 0.00 Page 17 OCSG00010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- MATURITY 01/13/97 LONG TERM OPER-PIMCO 465,000.00 CHRYSLER FINL MTN TR # 00224 313AN97 14,193.87 17120QKH3 8.080% 01/31/1997 DD 01/31/95 313AN97 0.00 IT 313AN97 0.00 LIQUID OPER-PIMCO 1,500,000.00 ELECTRIC FRANCE DISC 13JAN97 7,860.42 2850H2ND1 01/13/1997 13JAN97 0.00 IT 13JAN97 0.00 LIQUID OPER-PIMCO 700,000.00 FED HOME LN MTG CORP DISC NTS 313AN97 5,143.06 313397BG5 MAT 01/31/1997 31JAN97 0.00 IT 31JAN97 0.00 LIQUID OPER-PIMCO 700,000.00 FORD MTR CR CO DISC IOJAN97 5,379.12 34539TNA9 01/10/1997 IOJAN97 0.00 IT 103AN97 0.00 LONG TERM OPER-PIMCO 4,800,000.00 GENERAL ELEC CAP DISC 08JAN97 33,984.00 36959HN86 01/08/1997 08JAN97 0.00 IT 08JAN97 0.00 LONG TERM OPER-PIMCO 2,700,000.00 KFW INTL FIN INC DISC 16JAN97 20,670.00 48246JNG2 01/16/1997 16JAN97 0.00 IT 16JAN97 0.00 LIQUID OPER-PIMCO 500,000.00 KFW INTL FIN INC DISC 173AN97 3,827.78 48246JNHO 01/17/1997 17JAN97 0.00 IT 173AN97 0.00 LIQUID OPER-PIMCO 700,000.00 KFW INTL FIN INC DISC 09JAN97 3,028.08 48246JN98 01/09/1997 09JAN97 0.00 IT 09JAN97 0.00 LONG TERM OPER-PIMCO Page 18 OCSG00010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-JAN-1997 To 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- 1,300,000.00 KELLOGG CO DISC 08JAN97 6,981.00 48783AN88 01/08/1997 08JAN97 0.00 IT 083AN97 0.00 LIQUID OPER-PIMCO 700,000.00 KENTUCKY UTILS CO DISC 17JAN97 3,675.00 49167RNH5 01/17/1997 173AN97 0.00 IT 173AN97 0.00 LIQUID OPER-PIMCO 700,000.00 NATIONAL RURAL DIS 24JAN97 6,080.28 63743CNQ2 01/24/1997 24JAN97 0.00 IT 24JAN97 0.00 LONG TERM OPER-PIMCO 6,000,000.00 PITNEY BOWES CC DISC 02JAN97 25,955.00 72447GN26 01/02/1997 02JAN97 0.00 IT 023AN97 0.00 LONG TERM OPER-PIMCO 2,200,000.00 SWEDEN KINGDOM OF DISC 293AN97 14,520.00 87020JNV9 01/29/1997 293AN97 0.00 IT 293AN97 0.00 LONG TERM OPER-PIMCO 0.00 SHORT TERM FDS INT ADJ 31JAN97 4.70 990000PJ4 NET OF OVERNIGHT INTEREST 31JAN97 0.00 CD AND OVERDRAFT EXPENSES 313AN97 0.00 LIQUID OPER-PIMCO 0.00 BSDT RESERVE DEPOSIT ACCOUNT- 02JAN97 528.80 999495906 PUBLIC II 013AN97 0.00 IT 02JAN97 0.00 LONG TERM OPER-PIMCO 0.00 BSDT RESERVE DEPOSIT ACCOUNT- 02JAN97 6,287.22 999495906 PUBLIC II OIJAN97 0.00 IT 02JAN97 0.00 30,767,000.00 TOTAL 254,257.64 0.00 0.00 Page 19 OCSG00010000 MELLON TRUST CSDOC-CONSOLIDATED POSTED TRANSACTIONS - BASE BASE: USD 01-]AN-1997 TO 31-JAN-1997 TB100 SHARES/PAR VALUE TRADE DT/ AMOUNT/ SECURITY ID/ SETTL DT/ COST/ TRANSACTION CODE DESCRIPTION COMPL DT GAIN LOSS ------------------- ------------------------------ ---------------------------- 30,767,000.00 TOTAL INTEREST 254,257.64 0.00 0.00 Page 20 Lincoln Life Multi Fund. Variable Annuity Account C January 31, 1997 - Performance Bulletin Total Assets* (millions) unit Year to One Three Five Ten Since 12/31/96 Value Date Year Years Years Years' Inception Bond $ 269 $4.29 0.05& 1.07% 3.764; 6.54t 6.95t 10.11t (12/28/81) Growth and Inc. 2,481 7.88 5.69 21.60 10.64 15.01 12.40 14.64 (12128181) Special Opp. 636 6.71 3.19 17.32 14.15 13.75 11.94 13.43 '(12/28/81) Money Market** 93 2.33 0.31 3.93 3.84 3.10 4.66 5.77 (1/7/82) Managed 699 4.02 2.73 12.73 11.63 10.62 9.54 10.63 (4/27/83) Global Asset.*** 323 2.37 2.81 15.79 10.95 11.55 N/A 9.48 (8/3/87) Soc. Aware. 640 3.81 4.80 30.44 22.50 17.37 N/A 16.51 (5/2/88) Intl.*** 438 1.48 (0.31) 8.82 4.12 8.51 N/A 7.09 (4130192) Agg. Growth 239 1.44 4.36 19.03 N/A N/A N/A 12.01 (213194) Cap. IWpp. 265 1.59 4.50 18.94 N/A N/A N/A 15.95 (213194) Eq.-Inc. 458 1.73 3.81 20.50 N/A N/A N/A 18.90 (2/3/94) De. Emerg. Gr. 23 1.04 5.30 N/A N/A N/A N/A 4.38 De. Eq.-Inc. 14 1.18 4.34 N/A N/A N/A N/A 17.52 (5/1/96) De. Global Bond 8 1.08 (2.50) N/A N/A N/A N/A 8.28 l5/1/96) • Total easel figures are not yet available for January . +• Money Market seven day average annual yield: 3.77 (for woek ending 1/24/97) This is net yield after all expense deductions. The Money market Fund is neither insured nor guaranteed by the U.S. government. ••• The rtskq associated with investing an a worldwide basis include differences in regulation of financial data and reporting. Currency exchange differences. as well as economic and political systems which may be different from those in the United Statea. ( ) r. negative return The performance data quoted here represents past performance. The investment return and principal value of an investment will fluctuate so that an investors share, when redeemed, mad be worth more or less than their original cost. This material must be preceded or accompanied by a current Multi Fundm Variable Annuity Acco=, C prospectus which provides additional information including charges and expenses. Please real the prospectus carefully before you invest or send money. 1997 LlnCOIA National Life Insurance Co. Amy Smith, Susincas Snginsaring For Ed.Sec,Usa Only AGENDA 0 ❑ COMM.INFO.ITEM COMM.ACTION ITEM ITEM ❑ JT.BDS.CONSENT TRANSMITTAL ❑ JT.BDS.DISCUSSION (NON-CONSENT) f ❑ PUBLIC HEARING iiii BDS.MEETING DATE D JT.BDS.AGENDA ITEM NO.i . MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION Itials of Originator) OMTS: OMTS PDC: PDC FAHR: 2-19-97 FAHR a- ALL 2210, Steve Kozak, 2504 EXEC: EXEC STEER: STEER Division No., Name,and Extension JT.BDS: 2-26-97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: ANNUAL RENEWAL OF BOILER & MACHINERY INSURANCE FOR THE PERIOD MARCH 1, 1997 TO MARCH 1, 1998 (All Districts) Recommended Action(s): 1. Renew Boiler & Machinery Insurance for the Districts for the period March 1, 1997 to March 1, 1998, with American Manufacturers Mutual Insurance (Kemper Insurance Group), in an amount not to exceed S79,207. CEQA REVIEW: Project is Exempt: NO DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on Final EIR Approved on and Notice of Determination filed on February 21, 1996 CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: $79,698 $79,698 N/A N/A N/A SOURCE: JO Schedule/Line Items: AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: $0.00 Master Plan Estimate: Year of First Costs: THIS AIT/VENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $79,207.00 $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? YES If YES,state number: Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section Revised 01/14/97 Page 1 of 2 H:\WP.DTA\FIN\2210\CRANE\FPC.MTG\FAHR.97\FEB\FAHR97.12 CONCURRENCES: ATTACHMENTS TO AGENDA(List) To Committee: 1. Broker of Record Letter Signature Date Division M ger(Or Desig ) z/�0197 Signat Date To A.Bds.: Departent Head(Or D �ignee) Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) This agenda item recommends the annual renewal of Boiler& Machinery insurance coverage for the Districts for the period March 1, 1997 through March 1, 1998. During the 1995 renewal process, the Districts' Broker of Record, Robert F. Driver Company, submitted the Districts' Boiler& Machinery insurance requirements to six (6) insurance carriers. Three (3) proposals were received. Upon the Committee's review of the proposals and recommendation, the Joint Boards of Directors approved placement of Boiler& Machinery insurance coverage with American Manufacturers Mutual Insurance (Kemper Insurance Group). Kemper's overall superior policy terms, their knowledge of the Districts' facilities and programs, and the fact that theirs was the lowest cost proposal, were cited as factors in the recommendation to select Kemper. In 1996, the Joint Boards approved renewal of the Districts' Boiler& Machinery insurance with Kemper. Robert F. Driver Company has surveyed the current Boiler& Machinery insurance market, and recommends (see attached letter) that the Districts renew Boiler& Machinery insurance with Kemper for 1997. Kemper remains one of the few insurance companies to offer coverage for operations as large and complex as the Districts. Kemper will renew coverage for the Districts with only a premium adjustment to allow for the increase in the Districts' property values. Staff concurs with Driver's findings and recommendations. Sufficient funds are contained in the current budget to cover the premium costs ($79,207). SK:lc c: Department Head AGM-Administration AGM-Operations General Manager Revised 01/14197 Page 2 of 2 H:%WP.DTAIFIN122101CRANEIFPC.MTGIFAHR.971FEB1FAHR97.12 For Bd.Sec.Use Only AGENDA ono,Antos o"o Ci COMMY INFO.ITEM n COi'11vt.ACTION ITEM ITEM r ❑ JT.SDS.CONSENT TRANSMITTAL JT,BDS.DISCUSSION b p (NON-CONSENT) r� C! PU13LIC HEARING -'W1 `S FJT.BDS.MEETING DATE Q?a l J JT.BDS,AGENDA ITEM NO- MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMTS: OMTS PDC: PDC--�� FAHR: 02/19/97 FAHR 2210, Steve Kozak, 2504 EXEC: EXEC ALL STEER: STEER Division No.,Name,and Extension JT.BDS: 02/26/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: RECEIVE AND FILE QUARTERLY INVESTMENT MANAGEMENT PROGRAM REPORT FOR THE PERIOD SEPTEMBER 1 THROUGH DECEMBER 31, 1996 (All Districts) Recommended Action(s): 1. Receive and file this information-only report. CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on O1/22/97 Final EIR Approved on and Notice of Determination filed on CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: $ N/A N/A N/A N/A N/A SOURCE: DISTRICTS Schedule/Line Items: AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: N/A N/A N/A $0.00 Master Plan Estimate: Year of First Costs: THIS AIT/VENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A S0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? YES If YES,state number: Permanent Limited Term Board Resolution No.96-79 Re,,seedO1114/97 Page 1 of 2 H:\WP.DTAT(N\2210\CRANE\FPC.MTG\FAHR.97\FEB\QIMPR.AIT C RRENCES: ATTACHMENTS TO AGENDA(List) Z9SA►J 97 To Committee: 1. Staff Report ignatu a er Date Div n ( r signee) nature To Jt.Us.: 1. Staff Report apartment earl(Or Designee) Sk&ture Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) On September 7, 1995, the Districts' Treasury Bill investments matured and funds were wired to PIMCO, the Districts' external money manager. The Districts' funds are invested to maximize safety, liquidity, diversification, flexibility, and yield. SK:lc c: Department Head AGM-Administration AGM-Operations General Manager Revised 01114M7 Page 2 of 2 H:1W P.DTAIFIN122101CRANEIFPC.MTGIFAH R.971FEB1FAHR97.11 M l*1 p l February 19, 1997 STAFF REPORT FAHR97-11: Consideration of motion to receive and file Quarterly Investment Management Program Report for the period September 1 through December 31, 1996 Bac round The Districts' Investment Policy, adopted by the Joint Boards on September 25, 1996, includes monthly and quarterly reporting requirements in Section 15.0 for the Districts' two investment portfolios. These two funds, the "Liquid Operating Monies," and the "Long-Term Operating Monies," are managed by PIMCO, the Districts' external money manager. The ongoing monitoring of the Districts' investment program.by staff and Callan Associates, the Districts' independent investment advisor, indicates that the Districts' investments are in compliance with the Districts' adopted Investment Policy and the California Government Code, and that overall performance has tracked with benchmark indices. In addition, sufficient funds are available for the Districts to meet its operating expenditure requirements for the next six months. Quarterly performance reports prepared by PIMCO and Callan Associates are attached for your reference. Portfolio Performance Summary The following table presents a summary of the performance of the Districts' portfolios managed by PIMCO for the period September 1 through December 31, 1996. Portfolio Performance Summary Quarter Ended December 31,1996 Liquid Operating Monies(%) Long-Term Operating Monies(%) Total Rate of Return 3 month 1.4 2.3 6 months 2.7 4.2 9 months 4.1 4.8 Since incep 30 Sept 95tion 5.6 6.3 Benchmark 3 Month 1.3 2.1 6 Month 2.6 3.9 9 Month 3.9 4.7 Market Valueper PIMCO $14,350,080 $311,495,470 31 December 96 Estimated Current Yield 5.6 6.3% 31 December 96 Quarterly Deposits 1 $18.0 M Estimated Annual Income $0.8M I $20.3M CSDOC 0 P.O.Box 8127 0 Fountain Valley,CA 92728-8127 • (714)962-2411 FAHR97-11 Page 2 February 19, 1997 Market Recap With the summer of 1996 marked by little net change in interest rates, the latter part of 1996 saw renewed attention to the bond market, as earlier fears of economic overheating subsided. Financial markets reacted favorably to the results of the November elections, viewing the continuance of the exisiting balance of political power as protection against fiscally irresponsible moves by either political party. While the bond market's fourth quarter was somewhat stronger than prior periods, the overall single-digit results for 1996 were below those posted for 1995. The shifting markets in 1996 highlighted the importance of PIMCO's diversified and long-term approach to managing fixed income portfolios. PIMCO continued to maintain a slightly above- index duration' target for the Long-Term Operating Monies portfolio (2.3 years vs. 2.2 years for the Merrill Lynch 1-5 Year Corporate/Government Bond Index), which captured some additional investment return as interest rates fell during October and November. The above-index strategy contributed to the portfolio performing better than its benchmark again this quarter (2.3% vs. 2.1%), which enhanced overall portfolio returns for 1996. PIMCO continued to maintain a below-index duration target for the Liquid Operating Monies portfolio (36 days vs. 90 days for the Salomon Three-Month Treasury Bill Index). With investments in high-quality commercial paper and government securities, the portfolio performed better than its benchmark for the quarter (1.4% vs. 1.3%). Comparative marked-to-market ending values of the portfolios are shown in the following table: Long-Term Liquid Operating Operating Monies Quarter Ending loonies(SM) ($M) 30 Sept.95 60.2 234.2 31 Dec.95 61.1 263.6 31 Mar.96 51.9 262.9 30 Jun.96 52.6 281.8 30 Sept.96 14.2 287.1 31 Dec.96 14.4 311.5 Investment Policy On January 22, 1997, the Joint Boards approved technical revisions to the Districts' Investment Policy, as recommended by the FAHR Committee. Staff is preparing a new spiral-bound edition of the Districts' Investment Policy which will include the recent revisions and a copy of the California Government Code governing investment of public funds. Recommendation Receive and file this information-only report. SKIc H:1W P.DTAIFIM22101CRANEIFPC.MTGIFAHR.971STAFFRPT.971SRFAHR97.11 ATTACHMENT 1 Duration is a measure of the timing of the cash flows to be received from a portfolio of fixed income securities. It is a useful indicator of the market risk or price sensitivity of a portfolio for given changes in interest rates. For Bd.Sec.Use Only AGENDA ❑ COMM.INFO,ITEM ITEM A COMM.ACTION ITEM ❑ JT.BDS.CONSENT TRANSMITTAL O JT.BDS.DISCUSSION (NON-CONSENT) ❑ PUBLIC HEARING /&' • •JT.BDS.MEETING DATE D` JT.BDS.AGENDA ITEM NO. MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION Al (Initials of Originator) OMTS: OMTS PDC: PDC FAHR: 2/19/97 FAHR� 2450, Nick Arhontes, 3011 EXEC: EXEC All STEER STEER Division No.. Name, and Extension JT.BDS: AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: Alternative Delivery of Collection System O&M Services. Recommended Action(s): Based upon staffs investigation and the information contained in this report, we are making the following recommendations: 1. Authorize staff to reorganize the Division in accordance with the attached report. This will result in a decrease of 13 positions from our current authorized level. 2. Authorize staff to prepare a Request for Proposal to out source the "routine" cleaning of small lines (12" and below) in the three District 7 areas. 3. In cooperation with the cities and the Districts Source Control division, establish a Districts-wide grease mitigation ordinance. CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed Negative Declaration Approved on Final EIR Approved on_and Notice of Determination filed on_ CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: S $2,257,000 $860,000 S1,397,000 $2,257,000 SOURCE: DISTRICTS Schedule/Line Items: AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION BUDGET TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: S0.00 Master Plan Estimate: Year of First Costs: Revised 01/14197 Page 1 of 4 H:\WP.DTA\GSA\2410\HODGES\FAHR\FEB97.FAH THIS AITNENDOR/PROJECT COST ORIGINAL BID, CHANGE ORDERS, AMOUNT AMENDED PROJECT I INFORMATION PO,CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT ($312,800.00) $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,state number: Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section CONCURRENCES: ATTACHMENTS TO AGENDA(List) To Committee: 1. Managers Report Signature Date Division Manager(Or Desi ee) 2 97 Signature ate To A.Bds.: 1. Managers Report Departmen#Head(Or D signe,) f Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) The Districts' Wastewater Collection Facilities Operation and Maintenance Division is responsible for operating and maintaining the Districts' 650 miles of trunk line sewers and 22 sewerage lift stations. The division has 18 vacant positions; 15 employees were terminated or resigned as a result of the recent investigation conducted by Confidential Management Services, Inc. and 3 positions were vacant before the investigation was concluded. This has generated an opportunity for GSA to assess the way that business is conducted in the Division. Staff believes that there is an opportunity to reduce the cost of operating this division by eliminating policies and procedures that no longer add value, flattening the organization, and empowering the remaining staff and allowing them to be more efficient and effective. Staff proposed to outsource the routine cleaning of small sewer lines (12" and below) in District 7. Because of the potential for overflows in the smaller lines, staff has set cleaning these lines on a 2 year cycle. On average, staff has reported cleaning 610,100 linear feet per year, of lines 12" and below at a cost of$152,525.00 per year. Staff believes that outsourcing this task will save District 7 approximately $0.05 - $0.10/linear foot in cleaning costs, approximately $30,500.00 to $61,010.00 per year. As a result of restructuring and outsourcing, a net 13 FTE staff reduction will occur. This will result in an additional savings of$625,663 to the Districts in salaries and benefits. Total savings on an annual basis will be between $656,168.00 to $686,673.00. Additionally, staff will be transferring the responsibility for sulfide testing and the caustic soda dosing program (testing and ordering of caustic soda) to the Operations Division. Attached for your guidance and information, is a report outlining the restructuring of the Collections division. Nick Arhontes, the Collection Facilities Manager, will be presenting a brief overview of the Division and a planned approach for how to conduct future business in the Collection Facilities Division. Budget Information The implementation of these recommendations will have save the Districts approximately $312,800 in salary and benefit impact in this year's budget. EEH:fw RevLmd01114/97 Page 2 of 4 H:\WP.DTA\GSA\2410\HO DGES\FAH R\FEB97.FAH ALTERNATIVE DELIVERY OF COLLECTION SYSTEM O&M SERVICES Executive Summary The Districts'Wastewater Collection Facilities Operation and Maintenance Division is responsible for operating and maintaining the Districts' 650 miles of trunk line sewers and 22 sewerage lift stations. The division has 18 vacant positions; 15 employees were terminated or resigned as a result of the recent investigation conducted by Confidential Management Services, Inc. and 3 positions were vacant before the investigation was concluded. This has opened up an opportunity for General Services Administration (GSA)to assess the way that business is conducted in the Division. Staff believes that there is an opportunity to reduce the cost of operating this division by eliminating policies and procedures that no longer add value, flattening out the organization, empowering the remaining staff and allowing them to be more efficient and effective. Staff will outsource the routine cleaning of small sewer lines (12"and below) in District 7. Because of the potential for overflows in the smaller lines, staff has established a benchmark of cleaning these lines on a 2 year cycle. On average, staff has reported cleaning 610,100 linear feet per year, of lines 12"and below at a cost of$0.25/linear foot or$152,525.00 per year. Staff believes that outsourcing this task will save District 7 approximately$0.05 - $0.10/linear foot in cleaning costs i.e. approximately $30,505.00 to $61,010.00. Additionally, staff will be transferring the responsibility for sulfide testing and the caustic soda dosing program (testing and ordering of caustic soda) to the Operations Division. As a result of restructuring and outsourcing, a net 13 FTE staff reduction will occur. This will result in an additional savings of$625,663.00 to the Districts in salaries and benefits. Total savings on an annual basis will be between $656,168.00 to $686,673.00. Overview This report is submitted for review and discussion regarding one of the Districts' core businesses, the collection and transportation of wastewater. In the past two years, the Collection Facilities O&M Division has lost 177 years of field experience due to retirements, staff resignations, and attrition due to the recent investigation of staff malfeasance. This has necessitated GSA to rethink this operation. A major study of the Collections Division was initiated in July 1996, and involved analyzing the way business is done in the division, reevaluating the historic policies, procedures and practices of the division, and reviewing the organizational structure and eliminating those policies, procedures, practices, and standards that are no longer appropriate or added little or no value. The significant staffing reductions following the investigation have resulted in expediting this effort and reevaluating of service delivery. The re-tooling effort will involve equipping the staff with the tools, training and equipment necessary to further success. Included in this effort will be: (1)the retraining of some staff as project managers to oversee the performance of contracted firms in sewer cleaning; (2)the continuation of work teams authorized to adequately plan and schedule work; (3)the establishment of performance based specifications and benchmarks to properly manage contractors; and (4)the continued implementation of state-of-the-art technology in the collection system. 1 The mobilization effort will direct the Division's supervision from the more routine command and control structure and focus them towards planning,fiscal management and the"long range" goals of the division. District 7 -Small Line History On February 15, 1961, the Orange County Board of Supervisors passed Resolution No. 61-177 and formed the 7th Sewer Maintenance District under the provisions of Chapter 4,Article 2, Section 4870 et seq. of the Health and Safety Code of the State of California. The district was formed to provide "sewer maintenance service for the local sewering system installed in this unincorporated territories within the boundaries of County Sanitation District No. 7 of Orange County, California." Beginning in 1962, the County of Orange began annexing areas in the unincorporated territory in the Tustin area to the Seventh Sewer Maintenance District. Additional annexations continued through the years as tracts in that area were developed. In 1964, District 7 proposed the formation of the 70th Sewer Maintenance District for annexing areas which required pumping facilities to discharge into the trunk sewers. The Districts' Directors felt that it would not be equitable to spread the pumping costs to citizens of District 7 who did not require the service. The pump stations in the 70th SMD served the east side of Tustin Hills and pumped wastewater from this area over the hills to the gravity sewers in the 7th SMD. The Irvine Industrial Complex was annexed in 1967. In June of 1982, the Orange County Grand Jury of 1981-1982 issued a report on special districts in Orange County. A specific issue in the report was the management of the Sewer Maintenance Districts. As previously stated, the 7th and 70th Sewer Maintenance Districts (SMD's)were formed in the early 1960's to provide sewer services to areas within County Sanitation District No. 7 that did not have collection systems. The Orange County Board of Supervisors was the governing authority of the two SMD's. The Grand Jury determined that the County's governance of the SMD's was inefficient. The County had neither the staff expertise nor equipment suitable for maintenance of the SMD's. The County had the responsibilities for the sewer infrastructure, but had contracted the maintenance work for the two SMD's to the Districts since 1963 and 1964. The Grand Jury felt that the expertise in sewer services resided with the Districts, and that economic benefits would result in the formal consolidation of multiple districts into a single district. The County Board of Supervisors authorized the Environmental Management Agency (EMA)to negotiate with the Districts concerning the transfer of responsibility for the SMD's to the sewage treatment agency. According to this resolutions passed in 1986 by the Boards of Directors, the SMD's had certain responsibilities • Provide right-of-way maps for easements before June 30, 1986. • Provide documents to transfer all ownership rights in easements to CSDOC which were held by the County until the dissolution of the SMD's. 0 Transfer all assets (including fund balances and property rights) and liabilities (including payments to the County Road fund for manhole adjustments)to CSDOC District 7. • Transfer all property tax revenues allocated to the SMD's to CSDOC District 7, including amounts diverted to the Special District Augmentation Fund. • Close out all funds to CSDOC District 7, including fund balances, by October 30, 1986. • Initiate the dissolution proceedings which will coincide with CSDOC District 7 assuming responsibilities. 2 Current Responsibilities Sanitary sewers are enclosed, underground systems that convey domestic and industrial wastewater to treatment facilities for processing and appropriate disposal. They are an essential part of the wastewater treatment system that protects the environment and the health of the citizens of Orange County. The operation and maintenance of the main sewer lines and some smaller and subsidiary lines are the responsibility of the Collections Facilities Division of the Districts. The current NPDES permit states in general that facilities should be properly maintained, sufficiently staffed and trained, and properly operated. Operations and Maintenance (O&M) methods are continually modified based on industry best practice. There are many maintenance functions which the Collection Facilities Division performs to keep the sewer system operating efficiently. Staff is re-engineering the division to focus on its core competencies such as: large line cleaning, pump station maintenance, traffic control, flow monitoring, odor control, CCTV inspections, manhole inspections, frame and cover maintenance, spill response, trouble spot maintenance, preventative maintenance program development and vapor rooting. The division performs this work using crews of various sizes and skills to perform maintenance on pump stations which lift wastewater from one sewer line to a higher level or pump across flat areas. One crew adds caustic soda to alleviate odor problems in the system. Another crew checks manholes, flows, and gas flaps; it also helps other crews with traffic control when necessary. The maintenance work of all crews prevents odors and corrosion in the sewer lines, and promotes the reliable efficient flow of wastewater through the system. Potential problems are frequently found during routine maintenance and eliminated before a crisis occurs. In July 1996, there were five sewer cleaning crews at the Districts;three were two-man hydro crews performing maintenance on smaller diameter sewer lines and two were four-man cable crews cleaning the larger trunk lines. Sewer line cleaning can be categorized into two functional areas: • Large Line Cleaning - 15" Diameter and Above Large line cleaning, generally those with a 15"diameter and above, consists of various routine tasks. The interceptors and trunk lines are cleaned mechanically. The cable crews scrape, cut, pull or push material from large diameter pipe. Automobile tires of different diameters are very effective line cleaners when pulled through sewer lines in addition to other specialized tools, such as mechanical bucketing. The Districts have developed expertise in cleaning large lines. • Small Line Cleaning -12" Diameter and Below In the vast majority of the Districts' service areas, the cities are responsible for maintaining the small local lines. There is one exception to this, however. Because of prior agreements with the County and the City of Tustin, the Districts maintains small lines in District 7. The Districts' hydraulic cleaning crews provide local "retail" sewer services to three distinct service areas in District 7 (i.e., the County unincorporated areas,the City of Tustin, and the Irvine Industrial Complex). Detailed sewer mapping of these areas is not yet available; however, this issue was addressed during the January 1997 Planning and Design Committee meeting. As a result, the PDC recommended that a contract be issued to Camp Dresser and McKee to do this mapping which was approved at the January 1997 Joint Board meeting. This mapping will provide accurate information to outside firms which would be necessary to properly bid on and maintain sewer lines in District 7. 3 Y The Collection Facilities Division's preventive maintenance on the smaller diameter sewer lines is primarily responsible for minimizing stoppages and the potential for overflows. Stoppages may be caused by roots, grease, sticks, rags, collapsed pipes, sand, grit and a variety of other small obstructions. Organizational Structure The field staff of the Collection Operations and Maintenance Division was originally comprised of 31 employees. The work performed by this division included: • Cleaning of large diameter sewer lines-2 four-man cable rig crews. • Cleaning of small diameter sewer lines-3 two-man hydraulic crews. • Odor control with caustic soda treatment, CTTV, CMMS-1 two-man crew. • Light construction and repair, manhole inspections-1 four-man crew. • Caustic Soda, Closed Circuit TV(CCTV) and Computerized Maintenance Management System (CMMS) oversight- 1 two man crew. • Station runner for checking and exercising pump stations-one man crew. • Pump station maintenance and repair-2 four-man crews. • Supervision- 1 Field Supervisor and 2 Foreman The staffing and the organization of the division as defined and approved in the fiscal year 1996/97 budget are depicted in Chart 1, on the following page. Shown in grey are the positions that are currently vacant. Staffing was decreased in the Collection Facilities Operations and Maintenance Division from 31 employees before retirements and terminations/resignations to 13 current divisional employees. These employees are responsible for the same amount of work with only 40% of the previous staffing. Currently,the remaining staff are concentrating on pump station maintenance,trouble spot line cleaning, and large diameter line cleaning. Backlogs on other activities are higher. The reorganization of the division and the redistribution of work is necessary to fulfill the short and long-term divisional responsibilities of protecting the health and environment of the citizens of Orange County. The most important aspect of the reorganization is the elimination of one of the pump station crews and two hydro flush cleaning crews predominately dedicated to small diameter sewer line maintenance; the majority of this work is performed in the County unincorporated areas, the City of Tustin, and the Irvine Industrial Complex. In order to arrive at this new staffing level, management is proposing the outsourcing some of the routine small line cleaning, adjusting intervals between performing preventative maintenance services, implementing more technology in the monitoring of pump station services and more cross training of the existing staff. Reducing and eliminating services is also being considered. The net staff reduction may include: the elimination of two full time hydraulic cleaning crews performing maintenance on small diameter line(4 FTE's);the decrease in construction/repair crew staff from two to one (1 FTE); the transfer of odor control to Operations Division (1 FTE); the decrease in cable crew staff from eight to four(4 FTE's); and the elimination of one pump station maintenance three (3 FTE's). The hiring of five Level 1 Workers for this reorganization will provide staffing for the performance of Collection Facilities Operations and Maintenance Division's responsibilities. Staff 4 .5 FTE Manager Planner Field Supervisor Foreman Elm Senior Worker Senior Worker Lead Worker Hydro-Vaporooter Caustic Soda Pump Ste,Mtce V-396 „ CCTV CMMS Worker II Worker I �1. Worker I y 4r, - Senior Worker ' 'r: 'i•q Worker) Vlbdcer l (Fbater) (Fbaler) Worker I A G'1VISIO.DTAZSAWtHONTES12/50.ORGVSD NJA:MMC.pe17R41% Chart 1 -Current Organization 5 County Sanitation Districts of Orange County Manager Collection Facilities O & M Division 2450 Field Supervisor Planner Foreman coneect Adminl [rotor Senior Worker Worker I1 Lsad—Worker senior Wo er Cau�U Sods SlsUon Runner Leed Worker Leed Worker Pump Station Coals Rlp Hydro Flush Crow Frames 6 Cover Mlce. Maintenance Treble Control CCN Oee F"Ito CMMS Flow Mortltorinp Sanlor Worker Sanlor Worker Worker 11 Worker 11 Worker II Worker 11 Worker I (Floater) Worker I 0:%VISIO.DTA\OSAWRHONTESt2480.ORO.VSD NJA:MMC:pel 724/96 Chart 2- Proposed Reorganization 6 .i 4 has analyzed this approach and determined that this projected reorganization and redistribution of work will save the Districts approximately $625,663 per year in salaries and benefits. The Division's field staff will now be responsible for the following: • Cleaning of large diameter sewer lines above 12" in diameter • Trouble spot and emergency maintenance • CCTV, CMMS oversight • Light Construction/Repairs • Contract Administration • Pump Station O&M • Pump Station checking and exercising Spill History Under the terms of the NPDES permit,the Districts are required to report all spills of wastewater in the Collection system to the Regional Water Quality Control Board. Between the period of January 1, 1990 to December 31, 1996, the Districts have reported a total of 89 spills. These 89 spills have resulted in a total reported gallonage of 1,704,211. The chart below shows that District 7 has accounted for 67.4% of all reported spills. However, it should be noted that the reported spillage in District 7 has been 134,140 gallons, or 8.01% of the total reported. t �ause`�of,.S ip .b .� . .RA Total ct�7 PePiA ern Des .. M Grease 19 18 94.7 Roots 10 6 60.0 Vandalism 3 2 66.7 Rocks and Dirt 4 4 100.0 Contractor 13 5 38.5 Districts 7 1 14.3 Misc. (UK/Stoppage) 26 21 80.8 Rains 7 3 42.9 Total 89 60 67.4 In 1995, the Districts developed a containment strategy that allows most of the sewage to be capatured and returned to the system. This lessens the impact to the watershed. It should be noted from the above chart that staff has identified a total of 19 spills that can be attributed to grease. Of those 19, 18 have been in District 7. Three years ago the City of San Diego was under a consent decree to minimize sewer overflows. As a result ,they enacted a grease inteceptor ordinance that mandated that all resturants and facilities install a grease inteceptor that keeps the grease from entering the sewer. Staff believes that this program is proving to be successful and should be considered for the Orange County region. Financial impacts to the resturants, if any, are not being considered for this report. Current Financial Information Of the total 652 miles of sewers owned by all of the Districts, 31.8%, or 207 miles are 12"diameter or below. These lines are located in the Unincorporated Area, District 7 and the Irvine Industrial 7 Complex. The following chart shows the actual costs that District No. 7 has incurred maintaining the lines, pump stations and miscellaneous maintenance in that area. Fiscal Year 5 Year 1991-92 1992-93 1993-94 1994-95 1995-96 Average Revenues 70th SMD $209.375.00 $162,089.00 S156,588.00 $152,031.00 S147,086.00 $165,433.80 7th SMD 465,613.00 349,417.00 355,607.00 334,714.00 358,809.00 $372,832.00 Total $674,988.00 $511,506.00 $512,195.00 $486,745.00 $505,895.00 $538,265.80 Expenses Maintaining $254,081.00 $359,187.00 $356,209.00 $242,229.00 $351,695.00 $312,680.00 Lines Maintaining $168,388.00 $196,373.00 S161,660.00 $140,764.00 $92,361.00 $151,909.00 Pump Sta. Misc. Expenses $30,638.00 S23,363.00 S268.00 $23,426.00 S2,040.00 $15,947.00 Total $453,107.00 $578,923.00 $518,137.00 $406,419.00 S446,096.00 $480,536.00 Net $221,881.00 $(67,417.00) $(5,942.00) $80,326.00 $59,799.00 $57,729.00 Income/(loss) District 7 Revenues and Costs Sewer Line Maintenance in District 7 Staff has broken down the cost to maintain lines in District 7 into three major categories: "routine" small line cleaning, trunk line cleaning and the cleaning of trouble spots. For purposes of this report, a trouble spot is a portion of line that has been identified as a spot requiring cleaning on a more frequent basis. This could be due to an excessive amounts of roots, a history of grease blockages or a siphon. A siphon is a gravity pipe that crosses under an existing facility such as a storm drain, creek or river. In our total area, staff has identified approximately 100 trouble spots. These trouble spots are cleaned on either a monthly or quarterly basis. Also, for purposes of this report, it was decided that the cleaning of trunk lines and trouble spots should remain with the Districts. The chart below shows the total footage of routine cleaning of small lines cleaned by District crews in District 7 for the period of FY 93-94, 94-95 and 95-96. This time coincides with the keeping of accurate records on the Computerized Maintenance Management System. 8 3-4 •�;. zF RED �F}Q.,��r":. • +�- I it r�.„# mod•>k c 1 _L Cz,�irt;�;. r a3b its tp ��7cfm�• u4„fi"' p .. .a+_ —•� M in Footage Cleaned F_ "Routine" footage 1,112,866 119,948 697,486 610,100 Total annual footage cleaned In addition, Districts crews also clean on average, 500,000 linear feet annually, in "trouble" spots and trunk lines, in District 7. Districts staff would continue to perform this work in-house. This approach will be discussed further on in the report. Competition and Comparisons There are private companies whose primary business includes the cleaning of sewer lines, similar to work the Districts' crews perform. The contract firms vary in quality and cost. Some cities in the Districts service area use these contractors. In preparing this report, staff contacted those cities to ascertain their level of satisfaction. The cities evaluate the success of the contract line cleaning by the number of stoppages and spills. Some cities require televising sections of lines cleaned for proof of quality. The table on the following page shows the contractors and their cost estimates to clean 12"and below lines for the Districts. jFiFmlAgency Est Gost ger LInearF�opt� Y, R. L.Walker $0.07-$0.14 Empire Pipe Cleaning $0.175 CPI $0.14 National Plant Services $0.25-$0.35 Districts $0.26 Line Cleaning Costs Summary Quality of Work Quality work, safety, and expertise are three important points to consider when looking to out- source. The contractor must understand the long term importance of quality preventive maintenance. Quality preventive maintenance does minimize the chance of stoppages and spills, and reduce odors. Quality preventive maintenance does prolong the useful life of the collection systems. Quality preventive maintenance does minimize rehabilitation costs. Quality preventive maintenance may reduce rewards in damage claims against public agencies regarding stoppages and spills. Quality maintenance of collection systems protects the health of citizens; a healthy environment should be of primary importance to city officials. The Districts are in the process of writing a detailed performance based specification that will include a check of references and a requirement that the Contractor televise a random 10% section of cleaned line that the Districts will specify, after we are notified that the Contractor has completed the work specified. 9 b 8 Proposed Approach The Districts are in the process of re-engineering the Collection Division to focus on our core competencies. Staff knows that there are certain aspects of the business that the Districts do exceptionally well. Some of the areas the Districts do better than its competition are: large line cleaning, pump station maintenance, traffic control, flow monitoring, odor control, CCTV inspections, manhole inspections, frame and cover maintenance, spill response, preventative maintenance program development and vapor rooting. However, based on the prior analysis, our new approach will be to outsource the"routine"cleaning of all lines 12"and below in District 7; the unincorporated area; the City of Tustin and the Irvine Industrial Complex. Staff will put together bidding documents and competitively bid this work to one or more of the commercially available firms and interested public agencies. The Districts role will be of a Project Manager overseeing the work of the Contractor. The contractor will be responsible for identifying potential trouble spots. Districts' crews will respond to all trouble spots, overflows and emergencies. Immediately after the CMS investigation, staff worked with the Compliance Division to have them assist with odor control mitigation in the districts. This involves testing for sulfide levels in the wastewater using a Pomeroy test kit and the overseeing of the caustic drops into the trunk lines by the Contractor. In addition to the out sourcing opportunity listed above, staff will transfer the responsibilities of the caustic dosing program including the ordering of caustic soda to the Operations Division on a permanent basis. Staffing Needs Currently, the division has 18 vacancies. To compensate for these vacancies, staff is extending as much as possible, the interval between maintenance on pump station equipment(pumps, valves, etc.). The Districts' crews are not maintaining lines to the same standard they were prior to the investigation, but with a contractor doing routine cleaning, staff expects this to change. Instead, staff is focusing on maintaining the pump stations, the siphons and trouble spots (all sizes), and cleaning of some of the larger lines. Staff is not able to maintain the smaller lines with the remaining crews that are available. Staff has worked out a short term arrangement with the Compliance Division to take over the odor control monitoring and ordering of chemicals. Staff is assuming that this role will be taken over by the Operations Division on a permanent basis. As previously detailed, elimination of two full time hydraulic cleaning crews (6), cutbacks in staffing of the cable rig and construction/repair crews (3), and the elimination of a pump station maintenance crew(4)will eliminate other employee positions. The five new Level 1 Workers required for performance are the lowest paid positions in the Collection Facilities Division. The reorganization increases cost savings by replacing five higher paid positions with lower paid staff. This will result in: • Net decrease of 13 staff positions. • Net operating cost savings of between $656,000.00 and $686,000.00. • Somewhat higher backlogs. Additionally, aside from the staffing needs, the Source Control Division should work with the cities to 10 c implement a grease ordinance into all of our discharger permits. Staff believes that keeping the grease out of the lines will extend the length of time between cleaning, decrease the total number of spills and ultimately lower the costs to District 7, as well as reducing grease problems in the member cities. Recommendations Based upon staffs investigation and the information contained in this report,we are making the following recommendations: 1. Focus on our core business of large line cleaning, pump station maintenance, traffic control, flow monitoring, odor control, CCTV inspections, manhole inspections,frame and cover maintenance, spill response, Preventative Maintenance program development, trouble spot maintenance and vapor rooting. 2. Authorize staff to reorganize the Division in accordance with the attached report. This will result in a decrease of 13 positions from our current authorized level. 3. Authorize staff to prepare a Request for Proposal to outsource the"routine" cleaning of small lines (12"and below) in the three District 7 areas. 4. Continue to outsource Closed Circuit TV and minor repairs and rehabilitations as long as it remains cost effective to do so. 5. Improve data management including sewer mapping and bar coding. 6. Continue internal cross-training. 7. Transfer the responsibility of sulfide monitoring, ordering of chemicals, and dosing program to the Operations division on a permanent basis. 8. More closely monitor city Preventative Maintenance programs and trends in the EPA actions. Staff believes that this recommendation will have the most significant impact on our future staffing needs. 9. Investigate mutual aid themes with all city Maintenance crews. 10. In cooperation with the cities and the Districts' Source Control Division, establish a Districts- wide grease mitigation ordinance. NJA:fw H:\1NP.DTA\GSA\24501ARHONTES\7SWRSVC.UVPD 11 arY por-BaFu�o„�v f s x ' AGENDA ❑ tCOMM=1NFOrr�IN>* �� r E� } a„ t � ITEM x �Q COMMaACTION ITENf i K , ,f a3�BDstcoNSENr r �, TRANSMITTAL ,{NON-CONSENn } Xt �Dr' PU80CMEARING L x .r t r r } fr �5� R «�Rxr�_ '.](a .c d �t 4 8DS EE:T('Til G ia�' JTBDSAR E'l " ` ` 3' 12. _ 'MEETING DATE )VIi''COMM tlDi"NO.` ;" DISTRICT NO. CONTACT FOR INFORMATION AA,11 (Initials of Originator) OMTS: :'.OMTS�> PDC: FAHR: 2/19/97 ALL 2220, Michael D. White, 2520 EXEC: STEER: ST Division No., Name,and Extension r JT.BDS: „s AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: Consideration of motion to review, approve and file the 1996-97 Mid-Year Financial and Operational Report covering the period ended December 31, 1996. Recommended Action(s): Staff recommends that the Committee review, approve and forward the 1996-97 Mid-Year Financial and Operational Report for the period ended December 31, 1996 to the Joint Boards, and to approve a supplemental appropriation of$6,927,000 within the Capital Outlay Revolving Fund (CORF). CEQA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved June 26, 1996-Adoption of the 1996-97 CORF Budget. Final EIR Approved on and Notice of Determination filed on_ BUDGET INFORMATION CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET TOTAL BUDGETED AMT.: $44,895,000 BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL SOURCE: CORF EXPENDITURES (Total Budget pus Transfers) Schedule/Line Item: $44,895,000 $22,288,000 $22,607,000 $51,822,000 SUPPLEMENTAL APPROPRIATION:$6,927,000 Schedule/Line Item: AIT/PROJECT COST INFORMATION ORIGINAL BID, CHANGE ORDERS, AMOUNT AMENDED PROJECT PO,CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A N/A N/A WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NOT APPLICABLE If YES,state number: —Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section CON�;;EN E ATTACHMENTS TO AGENDA (List) 21,j 157 To Committee: 1. Mid-Year Financial and Operational Signature Date Report for the period ended December D ivi 'on Manag r Desigin e) 31, 1996. 7ff:V� (- -Z— \\-c17 S nature \ Date To Jt. Bds.: 1. Mid-Year Financial and Operational De arty t}lead (Qr Design e ) Report for the period ended December \y�� 31, 1996. Signature% Date Assistant General Manager(Or Designee) �.�.��,` -i a�K i :,r fi `�` `*� .. l• �i)i - ': --' z 'z - f - d"�r � a .. �OMT$r M JOINT�BOie►RDS;COMM PDC"COMM IFAHRCOM z Approvedr�Y Amended... Forwardedo' J' R y Attached, in a separately bound document, is the Districts' Mid-Year Financial and Operational Report for the period ended December 31, 1996. This report is a consolidation of both the financial and operational accomplishments of the Districts' through December 31, 1996. Contained within this report are budget summary reviews of the Joint Operating, the Capital Outlay Revolving Fund, individual District Funds, and the Self-Insurance Funds. Also contained within this report is the status of the divisional performance objectives and workplan milestones identified in the 1996-97 Approved Budget. As indicated within the Overview Section of this report, 49.81 percent, or$24,259,000 of the 1996-97 net joint operating budget of$48.7 million has been expended. This is a net decrease of 2.12 percent, or$526,000 from the same period last year. The total cost per million gallons at December 31, 1996 is$544 based on flows of 44,632 million gallons. This is$12, or 2.24 percent below the budgeted cost per million gallons of$556. As part of the mid-year report, staff is requesting a supplemental appropriation to the CORF Fund of$6,927,000 so that the acceleration of several major projects can continue on until their completion, including: • Secondary Treatment expansion to 80 MGD at Plant No. 1 • Seismic Retrofitting • Fire Protection and Water System Modifications at both Plant No. 1 and 2 • Primary Clarifier Rehabilitation at Plant No. 2 • Primary Clarifier Rehabilitation at Plant No. 2 • Chemical and Plant Water Modifications at Plant No. 2 • Maintenance Building at Plant No. 2 For more detailed project by project information, please refer to the"Summary of Joint Works Construction Requirements" beginning on Section 3- Page 2 of the Mid-Year Report. c: Department Head AGM-Administration AGM-Operations General Manager CAMDATATAHRI2NDURPT.AIT Page 2 of 2 Revision: 8/28196 For M,Sec,Usa Only AGENDA \OM5\5{MQ)et to ❑ COW.INFO.ITEM X COMM.ACTION ITEM ITEM _ 11 JT.BDS.CONSENT TRANSMITTAL ❑ JT.BDS.DISCUSSION p (NON-CONSENT) ❑ PUBLIC HEARING +2-4 1 JT.BDS.MEETING DATE 2_ 1 1� JT.BDS.AGENDA ITEM NO. n MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMITS: OMTS vl PDC: PDC FAHR:2-19-97 FAHR �� 2210, Gary G. Streed, 2500 EXEC: EXEC ALL STEER: STEER Division No., Name,and Extension JT.BDS: 2-26-97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: CONSIDERATION OF CRITICAL GOALS, FISCAL POLICY STATEMENTS, AND BUDGET ASSUMPTIONS FOR 1997-98 BUDGET PREPARATION (All Districts): The Steering Committee and staff have drafted Critical Goals, Fiscal Policy Statements, and Budget Assumptions for the FAHR Committee to review prior to staff's preparation of the 1997-98 Budget Recommendations. Recommended Action(s): 1. Approve the 1997-98 Critical Goals, Fiscal Policy Statements, and Budget Assumptions, and direct staff to prepare budgets incorporating these parameters. CEQA REVIEW: Project is Exempt: NO DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on Final EIR Approved on and Notice of Determination filed on CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Total Budget plus Transfers) TOTAL BUDGETED AMT.: S N/A N/A N/A N/A N/A SOURCE: CORF JO DISTRICTS Schedule/Line Items: AMOUNT OF TRANSFER: Schedule/Line Item: TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: S0.00 Master Plan Estimate: Year of First Costs: THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? YES If YES,state number: Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section Revised 01/1"7 Page 1 of 2 H:\WP.DTA\FIN\2210\CRANE\FPC.MTG\FAHR.97\FEB\BUDGET CONCURRENCES: ATTACHMENTS TO AGENDA(List) To Committee: 1. Draft-Critical Goals Signature Date Draft-Fiscal Policy Statements Dmsi anager( es; ee) Draft-Budget Assumptions Sjg re Date To A.Bds.: 1. Draft-Critical Goals Department Head' r Designee) Draft-Fiscal Policy Statements Draft-Budget Assumptions Signdtup6 Date Assis nt General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) Each year the FAHR Committee established the Fiscal Policy Statements and Budget Assumptions that staff incorporates and publishes in the annual budget. This year, the Steering Committee and staff met to discuss these and the Critical Goals that drive them in preparation for the presentation to the FAHR Committee. Enclosed with this AIT are a full-size draft of the Critical Goals, the draft Fiscal Policy Statements and comments, the draft Budget Assumptions for 1997-98, and a one-page summary for your review. Staff will make a brief presentation at the Committee meeting. GGS:lc c: Department Head AGM-Administration AGM-Operations General Manager Rmsed01nare7 Page 2 of 2 H:\WP.DTATIN\2210\CRANE\FPC.MTG\FAHR.97\FEB\FAHR97.16 DRAFT - Districts' Critical Goals For Fiscal Year 1997-98 StrategicDistricts' Environmental 'investigate Water . . TechnologyReinvention Monitoring Repurification/ Plan of and Compliance Conservation Implement O&M's Provide Technical Provide Staff Support Complete Rate Complete IT Establish Outreach Complete Districts Assessment Support for to OCWD/CSDOC Study with RAC and Strategic Plan Programs with Broad Banding Reinvention Team Amendment to Board Committee Implement New County,Cites,COG Study and Implement (DART) Basin Plan Financial Program Changes Accordingly Recommendations Complete Plant Establish Automation Master Provide Support for Restructure Ocean Financial Strategy Work with PAC to Plan OCR Public Improve Performance Consolidate Districts Monitoring Program Develop Flow Participation Evaluation Form and Establish Management Procedures for Options and to Complete Non-exempt Restructure Secure NPDES Governance Define Options for Implementation Su Employees Engineering Dept. Permit and 301 h Structure p of FIS Strategic RAC/PAC Em oy 9 9 P ( ) Enhanced Capacity Strategic Plan Organization and Waiver Practices Complete Initial Support Adaptive Technical Studies Complete Evaluation Implementation Complete Establish Le gislative Work Force Review and of Treatment p Outreach Program Strategies with Complete and Cost-effectively Strategies of LIMS Training Monitor Five-year Implement New Develop Water Staffing Plans Title V Federal Conservation Provide d R t itiae Records Communication Plan Air Permit Cooperative Funding Provide Board with In Conduct Internal and Programs Results of Management and for Consolidation Audit Team Studies Implement Adaptive Stakeholder Document Controls Efforts Programs in Work Force Evaluations Using Strategies CDM Decision Model Engineering and Refine Internal Board Secretary's Establish Industrial/ and External Districts' wide Office Commercial Bench-marking Complete and Certify Technical Center Program Develop Regional Environmental Convert Existing Impact Report for Wastewater Strategic Plan(8-98) Engineering Complete External Collection System Drawings to Communications Provide Revised Cooperative Plan Electronic Format Strategy and HR Policies and and Restructure Participate in Initiate Implementation Procedures Manual Our Own Collections National Policy Training Program Discussions on Upgrade CMMS Site-specific Requirements Initiate Evaluate and Evaluate Business and Watershed Fln�lernet/lntranet aluate Performance-based Develop Management Budget Studies Plans for Outsourcing and Insourcing Opportunities for Provide Focused GSA,Ocean Research for Establish Quantifiable Monitoring,Laboratory Improved Cost Standards for Quality and Communications Effectiveness,Safety and Reliability New and Reliability Implement Continuing Delegation of Authority Task Force GOALSHT.CDR Recommendations 2/19/97 CSDOC tR D. r 1997-98 Major Budget Policies and Issues Summary 1. Total staffing, based upon full time equivalents,is projected to be 560 at July 1, 1997. This is a decrease of 56 or 9.1%from July 1, 1996. Another 5% reduction is anticipated during 1997-98. 560 allows some regrowth from the currently anticipated attrition and early retirement reductions. 2. Total flow for 1997-98 is projected to approximate 245 mgd, up 2.1%from the 1996-97 budget of 240 mgd. Flows for the first 6 months of 1996-97 have averaged 243 mgd. Silverado Constructors is estimated to discharge 1.7 mgd for 1997-98. Employment and flows lost to the economic downturn of 1992 have been recovered and the difference between the 1990-91 actual flows and the 1997-98 projection is due to water conservation and changes in dischargers. 3. Total joint works operating, maintenance and administration costs are proposed to be$47,000,000 for 1997-98,a decrease of 3.5% or$1,700,000 from the 1996-97 budget and $700,000 below the estimated actual for 1996-97. 4. Based on the projected flows and proposed joint works budget above,the cost to treat and dispose of 1 million gallons will equal $525.00, a decrease of 5.5%from the 1996-97 budget of $555.94/mg. 5. The joint works capital improvement budget(CORF)will be proposed by the Planning, Design and Construction Committee, but is not expected to exceed $50 million as some 1996-97 projects are proceeding ahead of schedule and will not need to be budgeted in 1997-98. New improvements for 1997-98 will emphasize plant automation, local computerization networks, electrical reliability,seismic safety and regional water reclamation, repurification and recycling through cooperation with the OCWD. 6. The FAHR Committee will consider sewer service fee adjustments as a part of the budget review process. 7. The interest rate assumed for budgeting interest earnings on the District investments will be 6.3%,per PIMCO. 8. Inflation for Orange County in 1997-98 is projected to be 2.6% based on the percentage of change in the consumer price index obtained from the December 1996 Economic and Business Review report prepared by Chapman University. 9. The interest rate assumed for payback analysis of projects will be 6%for 1997-98, and will only be reviewed by the FAHR for the second half if a change of 50%or greater is proposed 10. The"reserve policy"will be reviewed by FAHR and the Joint Boards during 1997-98. 11. An amount equal to 2% of salaries and wages will be budgeted for staff training & meetings. 12. An amount equal to 1% each will be budgeted in joint works salaries,joint works materials and services and joint works capital improvements as a budgeted contingency for the General Manager to administer and allocate in accordance with current Board authorization and policy. 13. Department Heads may reallocate budgeted funds within Divisions or Departments in accordance with provisions of Resolutions 96-87 and Districts policies as long as the total budget for the Department is not increased. 14. The General Manager may reallocate budgeted funds between Departments as long as the total fund budget is not increased. 15. The Board of Directors may increase a fund budget as long as funds are available. 16. Only the Board of Directors may reallocate budgeted funds between salaries& benefits and other budget categories. A:IBUDG97-3.WPD CSDOC 0 P.O.Box 8127 0 Fountain Valley,CA 92728-8127 0 (714)962-2411 1997-98 Budget Process Preparation/Planning Issuance of Budget Financial Review Training and Instructions of Performance Districts' Budget Administration of Development Finance/Policy in Budget Integration Execution/Feedback 1 Compilation/Analysis Executive Board of Districts' Requests Enactment by Financial/Planning General Manager's Consideration of Budget Review and Preparation by Districts' Board of Executive Budget and Committee Budget Process: The Districts'annual budget preparation process begins in January of each year and concludes in June upon its adoption. However, the entire budget process extends beyond one year and overlaps with the preceding budget and the subsequent budget. As shown in the chart above, the budget process consists of four major parts. These parts occur at various stages throughout the year as follows: • Preparation/Planning- takes place from January through March. • Integration- runs from March through May. • Passage-adoption of the budget usually occurs in June of each year. • Execution- starts from the first day of the budget year, July 1, through the entire budget year and beyond into November with the presentation of the annual audit report. Page 1 of 3 1997-98 Budget Process Team Approach General Manager takes into consideration the projected amount of available resources, direction As identified by one of the fiscal policies, the provided by the Directors, the Districts' fiscal budget preparation process is prepared at the policies, and how to best provide the most cost- division level,the level at which accountability and effective and efficient service levels to the public. control will be held. Budget coordinators are After a final review of the operating budgets by the established to represent each division within the General Manager, the proposed annual budgets Joint Operating Fund. A comprehensive budget are finalized in late May and then distributed to the manual is prepared and used as the training Directors for consideration. manual during a one-half day training session with the budget coordinators. The General Manager will present the proposed budget to the various Districts' Committees for After the initial divisional budgets are prepared, deliberations throughout the month of June. The budget review sessions are scheduled for each proposed budget will be scheduled for adoption, division with the General Manager. It is during along with any revisions by the Board, at the these sessions that all proposed staffing levels, Board of Directors meeting in June. programs, and line item expenses are justified. Next senior management representatives from Level of Control and Amendments To The each department analyze opportunities for Budget consolidating programs and eliminating unnecessary requests. Guidance is also sought Budgetary control, the level of expenses which and utilized from Districts' committees on various cannot legally exceed the appropriated amount, is operational issues that affect the budget exercised at the individual Department level. development. Administrative policies provide guidelines on budget transfers and the authorization necessary The Process to implement transfers. Generally, there are two types of budget transfers: The budget preparation process begins in February with the distribution of the budget 1. Budget Adjustment manual, budget preparation training, and issuance of personnel budget and justification forms, This is a transfer which does not change the total capital project request forms and equipment appropriated amount within in a District and does budget forms to all of the Divisions. not require Board action. Depending on the budget category affected by the transfer, approval In March, the Finance Department develops may be granted at the General Manager or divisional level budgets based on the request Department Head level as follows: forms received from the various departments. These divisional budgets are then reviewed in Department Heads have the discretion to mid-March by the General Manager along with the reapportion funds between certain line items Department and Divisional managers for each within a division but may not exceed total program request, for new, additional, or reduced appropriated amounts for each department. services, positions and capital outlay. They also may transfer staff across divisional lines. Additional expenses for The Capital Improvement Program requests are capital outlay items must be approved by also prepared in March and reviewed by the General Manager and Boards of Engineering prior to being submitted to the Directors. Funds appropriated for salaries General Manager for review and evaluation as part and benefits may not be expended for any of the budget process. other purpose unless approved by the Joint Boards. In determining recommended allocation levels, the Page 2 of 3 1997-98 Budget Process • The General Manager may transfer funds within and between divisions and departments (with the exception of additional capital outlay expenditures, which require Board approvals). The General Manager may also transfer staff positions between departments. 2. Budget Amendment: This is an adjustment to the total appropriated amount within a District which was not included in the original budget. These supplemental appropriations require formal action by the Boards of Directors. Types of modifications can be categorized as follows: • Prior year reserves or fund balances may be appropriated to fund items not previously included in the adopted budget. Reserves/fund balances exceeding minimum amount required by fiscal policy may be appropriated if it is determined to be in the best interest of the Districts. Directors may also appropriate reserves in case of emergencies or unusual circumstances. • Transfers between Districts require formal action by Boards of Directors. • Unexpended appropriations automatically lapse at the end of the fiscal year and are included in the ending fund balance calculations within each District. Page 3 of 3 Fiscal Policy Fiscal Policy Statement Status Comments General Financial Goals To maintain financially viable Sanitation Districts that can maintain an adequate level of wastewater treatment services. d To maintain financial flexibility to be able to continually adapt to local and regional economic changes. To maintain and enhance the sound fiscal condition of the Districts. d To ensure that the value added of every program and activity within the Districts' is proportional to its cost; and eliminate those programs and activities that do not contribute to the Districts' mission. d To provide training opportunities for available jobs within the organization for those employees working in programs or activities that have been reduced or eliminated to the greatest extent possible. d To provide employees with cross-training opportunities in order to achieve multi-tasking capabilities. d Operating Budget Policies The Districts will adopt a balanced budget by June 30 of each year. J The budget will be used as a fiscal control device as well as a financial plan. d Budget preparation and monitoring will be performed by each division within the Districts, the level at which accountability and control will be held. The Director of Finance will prepare a budget calendar no later than January of each year. d An annual operating budget will be developed by verifying or conservatively projecting revenues and expenditures for the current and forthcoming fiscal year. During the annual budget development process, the existing programs will be thoroughly examined to assure removal or reduction of any services or programs that could be eliminated or reduced in cost. d Current operating revenues will be sufficient to support current Some capital funds on operating expenditures. d hand have been used for the current outlays Page 1 of 5 Fiscal Policy Fiscal Policy Statement Status Comments Annual budgets including reserves will provide for adequate design, construction, maintenance and replacement of Districts' capital plant and equipment. d The Districts will maintain all physical assets at a level adequate to protect the Districts' capital investment and to minimize future maintenance and replacement costs. f The Districts will project equipment replacement and maintenance needs for the next five years and will update this projection each year. From this projection a maintenance and replacement schedule will be developed and followed. d The Districts will avoid budgetary and accounting procedures which balance the current budget at the expense of future budgets. f The Districts will forecast its Joint Works' expenditures and revenues for each of the next five years and will update this forecast at least annually. J Revenue Policies Because revenues are sensitive to both local and regional economic conditions, revenue estimates adopted by the Districts' Board must be conservative. Staff will estimate annual revenues by an objective, analytical process utilizing trend,judgmental, and statistical analysis as appropriate. d Ad valorem property tax revenues of the Districts will be dedicated to debt service. f Expenditure Policies The Districts will maintain a level of expenditures which will provide for the health, safety and welfare of the residents of the community. f The Districts will set fees and user charges at a level that fully supports the total direct and indirect costs of operations, capital improvements, and debt service requirements not covered by reserves. d Sewer Service User Fees will be projected for each of the next Will need to be updated five years and this projection will be updated annually. f upon completion of the Strategic Plan Update. Page 2 of 5 Fiscal Policy Fiscal Policy Statement Status Comments Capital Improvement Budget Policies The Districts will make all capital improvements in accordance with an adopted and funded capital improvement program. The adopted capital improvement program will be based on need. d The Districts will develop an annual five-year plan for capital improvements, including design, development, implementation, and operating and maintenance costs. d Staff will identify the estimated costs, potential funding sources and project schedule for each capital project proposal before it is submitted to the Joint Boards for approval. f The Districts will use intergovernmental assistance to finance only those capital improvements that are consistent with the Capital Improvement Plan and Districts' priorities, and whose operating and maintenance costs have been included in the budget. ,( Staff will coordinate development of the capital improvement budget with the development of the operating budget. All costs for internal professional services needed to implement the CIP will be included in the operating budget for the year the CIP is to be implemented. d The Districts will use intergovernmental assistance and other outside resources whenever possible. f Cost tracking for components of the capital improvement program will be updated quarterly to ensure project completion against budget and established time lines. f Vehicle Replacement Policy In order to provide safe, reliable transportation appropriate to the work to be performed, the following policies have been established: ,rr • The newest vehicles will be used for those purposes requiring the highest annual mileage. ,f • Vehicles will be replaced when they are 10 years old or have accumulated 100,000 miles. d • A vehicle may be replaced in advance of the above criteria, if it can be reallocated to a low mileage use between the d plants. • Electric vehicles are to be purchased for all in-plant only uses. d Page 3 of 5 Fiscal Policy Fiscal Policy Statement Status Comments Short-Term Debt Policies The Districts may use short-term debt to cover temporary or emergency cash flow shortages. All short-term borrowing will be subject to Board approval by resolution. d The Districts may utilize Board approved inter-District loans rather than outside debt instruments to meet short-term cash needs. Inter-District loans will be permitted only if an analysis of the affected Districts indicates excess funds are available and the use of these funds will not impact the District's current operations. The principal, along with interest at the prevailing rate as established by the Districts'Treasurer, will be paid to the lending District. d Long-Term Debt Policies The Districts will confine long-term borrowing to capital Policy will be re-evaluated improvements that cannot be financed from current revenue. as part of the Strategic In accordance with the 1989 Master Plan, one-half of all future Plan Update to be done in long-term capital improvements will be funded from long-term 1995-97. debt with the remaining cost funded from capital improvement reserves and current revenues. f Proceeds from long-term debt will not be used for current on- going operations. d Before any new debt is issued, the impact of debt service payments on total annual fixed costs will be analyzed. d Reserve Policies An operations contingency reserve will be established to provide for non-recurring, unanticipated expenditures or to set aside funds to cover known contingencies with unknown costs. The level of this reserve will be established as needed but will not be less than 20%of the annual operating f expenses. A dry-period operations reserve will be established to fund operations and maintenance expenses for the first half of the fiscal year prior to receipt of taxes and user fees. The level of this reserve will be established as needed, but will not be less than 50%of annual operating expenses. d Reserve balances will be accumulated and maintained to fund approximately one years worth of the total cost of future capital improvements. Page 4 of 5 Fiscal Policy Fiscal Policy Statement Status Comments Self-insurance reserves for property(fire, flood, and earthquake), general liability, and workers'compensation will be maintained at a level which,together with purchased insurance policies, adequately protect the Districts. The Districts will maintain a reserve of$100,000,000. d Board approval is required before expending contingency reserve funds. d Investment Policies The Districts'Treasurer will annually submit an investment policy to the Districts' Board for review and adoption. d The investment policy will emphasize safety and liquidity before yield. d Accounting,Auditing, and Financial Reporting The Districts' accounting and financial reporting systems will be maintained in conformance with generally accepted accounting principles and standards promulgated by the Governmental Accounting Standards Board. d A fixed asset system will be maintained to identify all Districts' assets, their condition, historical cost, replacement value, and useful life. Quarterly financial reports will be submitted to the Districts' Board and will be made available to the public. d Full disclosure will be provided in the general financial statements and bond representations. d The Districts'will maintain a good credit rating in the financial community. f An annual audit will be performed by an independent public accounting firm with the subsequent issue of an official Comprehensive Annual Financial Report, including an audit opinion and a management letter. d Page 5 of 5 1997-98 Proposed Budget Assumptions 1997-98 Proposed Budget Assumptions continue to reflect an improvement in safety, technical, and management training as the Economic Assumptions Districts moves towards national standards in • Inflation for Orange County in 1996-97 is the percentage of training costs to total projected to be 2.6 percent based on the salaries. The proposed 1996-97 will include percentage of change in the consumer price a budget for training and meetings equal to index obtained from the December 1996 two percent of salaries and wages. Economic and Business Review report prepared by Chapman University. • An amount equal to one percent each will be budgeted in joint works salaries,joint works materials and services and joint works capital Revenue Assumptions improvements as a budgeted contingency for • User fees will be considered by the Finance, the General Manager to administer and Administration & Human Resources allocate. Committee during the budget process. Connection fees, or capital facilities connection charges, and annexation fees will Reserve Assumptions remain at the same rates as adopted in • Maintaining current service and connection 1996-97. fee rates will result in the further reduction of the Districts'total funds on hand. However, • Property tax revenues are projected to reserves will still remain at a sufficient level in remain constant as the increases from new order to maintain compliance with debt development are expected to be offset by a service covenants. general decline in overall property valuation. • The reserve policy is currently being • After discussions with the Districts' External reviewed in conjunction with the Strategic Investment Manager, PIMCO, earnings on Plan and will probably be revised for 1997- the investment of the Districts idle operating 98. cash and reserves will budgeted at 6.3 percent. Capita!Improvement Program Assumptions • The interest rate assumed for payback • The joint works capital improvement budget analysis of projects will be six percent for (CORF) to be proposed by the Planning, 1997-98. Design and Construction Committee, is expected to be limited to $50 million so that only the most critical projects, including plant Operating Assumptions automation, local computerization networks, • The cost to treat and dispose of 1 million electrical reliability and seismic safety, will be gallons is proposed at$525/mg, a decrease proposed until after the completion of the of 5.5 percent from the prior year. Total flows Strategic Plan update. for 1997-98 are projected to increase to 245 mgd, a 2.1 percent increase from the 240 mgd budgeted in 1996-97. • Total staffing, based upon full time equivalents (FTE), is projected to be 560 at July 1, 1997. This is a decrease of 56 FTE's, or 10%, from July 1, 1996. Another 5% reduction is anticipated during 1997-98. Step increases will be budgeted for all non-exempt employees not currently at the top of their salary range. • The proposed joint operating budget will AGENDA GC>i4�1i£INF'A IT.�,fV(, 'f6f •�• :iS.Y� M n 'GOMMyACTIONlTEM ITEM o !T sosyc�>:Nt y TRANSMITTAL JT BDS:DISCtJS�IQM�� fit ��� ' ;(NCtU CAtJSI '' sg� y f ri 7s 'PI78LIG HEA1Nt3 'hx Y , tii�' �n s JT t3CISrJ4GENE�A ITiwAN NO ; �� y '` �f4Y5y � i'�.,Lff3 .O`?•� Y.�,y� use:; s.s,�Ly� %'i .-. : rA /%i%ti s. MEETING DATE COMM 11R htd,. DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMTS: OMTS f.: PDC: PpGr5r cr FAHR: BAH ��x 5 3720,John Dettle, 5069 EXEC: STEER: STD ls ` � ' Division No.,Name,and Extension JT.BDS:2/26/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: CONTRACT NO. 5-41-1, RELOCATION OF LIDO PUMP STATION; AGREEMENT WITH CITY OF NEWPORT BEACH FOR DISTRICT NO. 5 TO REIMBURSE THE CITY OF NEWPORT BEACH FOR DESIGN AND AN EASEMENT FOR THE RELOCATION OF LIDO PUMP STATION: The Director of Engineering requests approval of an agreement to reimburse the City of Newport Beach for design and an easement for the relocation of the Lido Pump Station and for the City of Newport Beach to contribute funds allocated for modifications for the existing Lido Pump Station necessary as a result of the City's Pacific Coast Highway Intersection Improvements Project. Recommended Action(s): 1) Authorize execution of the Agreement with the City of Newport Beach for reimbursement to the City of Newport Beach for design, estimated at $172,100.00, and an easement, estimated at $56,300.00, for the relocation of the Lido Pump Station and for the City of Newport Beach to reimburse District No. 5 $179,000.00 from the City of Newport Beach's Pacific Coast Highway Intersection Improvements Project. 2) Authorize a total project budget of$927,600.00. CEQA REVIEW: Project is Exempt: NO DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Project covered by City of Newport Beach's Addendum to EIR dated March 1996. CURRENT BUDGET/COST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (rota)Budget plus Transfers) TOTAL BUDGETED AMT.:$54,000 $54,000 $0 $54,000 $54,000 SOURCE: DISTRICT 5 Schedule/Line Items:6. Misc.Projects AMOUNT OF TRANSFER: Schedule/Line Item: Revised 01/14/97 Page 1 of 3 TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year In Budget:N/A $54,000.00 $0.00 $873,600.00 $927,600.00 Master Plan Estimate:N/A Year of First Costs:N/A THIS AIT/VENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT N/A N/A $141,400.00 $141,400.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,state number: Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section CONK RREN S: r ATTACHMENTS TO AGENDA(List) Uv To Committee: 1. Si at bite ivision r S'� Desi ign itur j Date To Jt.Bds.: Dep rt. e d( r igne 1. Cost Matrix for Reimbursement Agreement 2.Budget Information Table Signature D to Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) The City of Newport Beach (City)is administering a project for the State of California, Department of Transportation,to widen and improve the intersection of Pacific Coast Highway and Newport Boulevard. This project would require the City to widen Newport Boulevard over a portion of the roof and across the access stairs of the existing Lido Pump Station. The cost to the city to replace a portion of the roof and relocate the stairs on this below-ground,reinforced concrete structure is estimated to be $197,000.00. The existing Lido Pump Station was constructed circa 1936 and is located on the northwest corner of Newport Boulevard and Short Street. The pump station lacks adequate space for maintenance activities and is not in compliance with current safety and electrical codes. The rehabilitation of the Lido Pump Station was budgeted for planning study as part of Miscellaneous Improvements and Rehabilitation of Outlying Pump Stations,Contract No.2-37. The costs estimated for rehabilitation are $250,000.00. Rehabilitation of the pump station could not entirely remediate the existing deficiencies with the pump station and would still be a 60 year old structure. To-al reconstruction of the Lido Pump Station has not been feasible in the past due to the traffic restrictions required over a long period of time for the proposed construction. The City is in the process of acquiring the vacant property located on the southwest corner of Newport Boulevard and Short Street,adjacent to the Lido Pump Station. The City is preparing plans to construct a park on the site. The City has hired the firm of Moffatt& Nichol Engineers for the landscaping of the park and the design of the Pacific Coast Highway-Newport Boulevard Intersection Improvement Project. When discussions started with the City about modifying the existing Lido Pump Station,the District proposed to the City to purchase an easement on the park site in order to relocate the Lido Pump Station there and for the City to use the funds required to modify the existing pump station to subsidize the cost of the new pump station. The City agreed to this proposal under the condition that the District expedite the relocation of the pump station to coincide with the City's Pacific Coast Highway-Newport Boulevard Intersection Improvement project and park construction. The only way for the District to meet the City's schedule is for the City to add to their contract with Moffatt&Nichols Engineers,the design of the pump station. Staff at both agencies have met and negotiated a Cooperation and Reimbursement Agreement for County Sanitation District No. 5 (CSD5)to purchase an easement from the City,to reimburse the City for the design fees for the Relocation of Lido Pump Station,Contract No.5-41-1,and for the City to provide the funds to this project that they would have spent to modify the existing pump station($197,000). Staff at CSD5 have directly negotiated a scope of work and fee proposal with Moffatt&Nichol Engineers for the Relocation of Lido Pump Station,Contract No.5-41-1. The negotiated amounts for the design of the pump station and construction support are$127,100.00 and$45,000.00 respectively,for a total of$172,100.00. Revised 01/1"7 Page 2 of 3 The cost of the easement has been negotiated at$56,300.00. This cost is based on 18%of the surface area of the park site that the pump station will use and the$315,000.00 cost of the site. The estimated construction cost for the Relocation of Lido Pump Station,Contract No.5-41-1,including the demolition of the existing Lido Pump Station,is$732,200.00. The exact amount for construction will be authorized by CSD5 after receipt of bids. The amount to be contributed by the City is$179,000.00,after deductions are made for money already spent by the City for pump station predesign and anticipated costs during construction. The total project budget required for the relocation of Lido Pump Station, Contract No. 5-41-1,is$927,600.00. Please see the Cost Matrix for Reimbursement Agreement and the Budget Information Table for further clarification. JD:hckl mf H:\WP.DTA\ENG\3720\DETTLE\541-lAl. c: Department Head AGM-Administration AGM-Operations General Manager Revisedo,/14W Page 3 of 3 'S Cost Matrix for Reimbursement Agreement between City of Newport Beach and County Sanitation District of Orange County No. 5 Item CNB CSD 5 Pre-Design Pump Station $ 16,000 Relocation Purchase of Easement by CSD5 $ 56,300 Design &Construction Support $172,100 for Pump Station Construct Pump Station and $707,200 Sewer Extensions Demolition Ex.Pump Station $ 25,000 Design Management $ 56,000 Construction Administration $ 1,500 $ 60,000 Inspection &Testing $ 500 $ 30,000 CNB Transfer to CSD5 $179,000 ($179,000) Totals $197,000 $927,600 BUDGET INFORMATION TABLE TASK BUDGET FUNDS THIS PROPOSED ESTIMATED ESTIMATED (ADOPTED AUTHORIZED AUTHORIZATION TOTAL EXPENDITURE % BY CSD5) TO DATE REQUEST AUTHORIZED TO DATE COMPLETE FUNDS TO DATE Reimburse City -0- -0- 172,100 172,100 -0- -0- for DESIGN DESIGN 54,000 -0- 2,000 56,000 -0- -0- MANAGEMENT Purchase -0- -0- 56,300 56,300 -0- -0- EASEMENT Lido Pump Station -0- -0- -0- -0- -0- CONSTRUCTION CONSTRUCTION -0- -0- 90,000 90,000 -0- -0- MANAGEMENT City Contribution -0- -0- (179,000) (179,000) -0- -0- TOTAL 54,000 -0- 141,400 195,400 -0- -0- Revised 01/14/97 County Sanitation Districts of Orange County, California • + 3\,6MICTS 0,p CO CD December 31 , 1996 Table of Contents we Section 1 - Overview........................................................................................................1 WW Financial Report - Section 2 - Joint Operating & Working Capital Budget Review Charts on the Gallonage Charge by Department..................................................1 Divisional Contributions to Gallonage Charge......................................................2 ,.� Summary of Expenses by Major Category............................................................3 Summary of Expenses by Line Item......................................................................4 Summary of Revenue by Line Item.......................................................................6 tmd Comparison of Expenses by Department..............................................................7 Chartof Staffing Trends........................................................................................8 WW Section 3 - Capital Outlay Revolving Fund Review Capital Outlay Revolving Fund Graphs by Type and Funding Source .................1 low Summary of Joint Works Construction Requirement- Current Year.....................2 Summary of Joint Works Construction Requirement- Project Life.......................5 `d Section 4 - Budget Review by Districts kmW Summary Budget Reviews -All Districts...............................................................1 District No. 1 Budget Review................................................................................2 District No. 2 Budget Review................................................................................3 ind District No. 3 Budget Review................................................................................4 District No. 5 Budget Review................................................................................5 District No. 6 Budget Review................................................................................6 %1W District No. 7 Budget Review................................................................................7 District No. 11 Budget Review .............................................................................8 District No. 13 Budget Review..............................................................................9 tod District No. 14 Budget Review............................................................................10 Section 5 - Self Insurance Funds Budget Reviews Public Liability Fund Budget Review.....................................................................1 Workers' Compensation Budget Review...............................................................2 r Operational Report tow Section 6 - Performance Objectives and Work Plans......................................................1 WW WM V� 1996-97 Mid Year Report v R1 CTS ��. L ,000� E Ld i This Page Left Intentionally Blank u 6w L U 1 ' u i u L v i L Overview Mid Year Financial & Operational Report December 31, 1996 The Finance Department is pleased to present the comprehensive financial and operational report for the mid-year ended December 31, 1996. This report consolidates the financial and operational accomplishments of the Districts with the intent of providing the Directors, staff, and the general public with a comprehensive overview of the financial condition of the Districts, report on the status of all capital projects in progress, and provide detailed analysis on the status of each Division's 1996-97 performance objectives as established in the 1996-97 adopted budget. A summary of the sections contained within this report is provided below. - Joint Operating & Working Capital Budget Review: At December 31, 1996, 49.81 percent, or $24,259,000 of the 1996-97 net joint operating budget of $48.7 million has been expended. This is a net decrease in costs of 2.12 percent, or $526,000 from the same period last year. The total cost per million gallons at December 31, 1996 is $544 based on flows of 44,632 million gallons. This is $12, or 2.24 percent below the budgeted cost per million gallons of $556 while flows are two percent higher. Comparison of Mid-Year Results with Year-End Actuals (Budget) Last Five Years 560 555 8? 555.94 551.9? A9.46 55U.4'I� i 550 �a 38.3 535.81 -- 540 530- 52 79 5n 1 520 5'r 500 490 — 92-93 93-94 94-95 95-96 96-97 2nd Year 2nd Year 2nd Year 2nd Year 2nd Annual Qtr end Qtr end Qtr end Qtr end 0tr Budget - Section 1 - Page 1 I V 1996-97 Mid Year Review Yid As highlighted in the graph shown above, the cost per million gallons at mid-year compared to year end has fluctuated over the last five years. In 1992-93, 1993-94, and j 1995-96, the cost per million gallons has been one to two percent higher at mid-year Lr than at year end. Conversely, the cost per million gallons was one percent lower for 1994-95 and is projected to be two percent lower for 1996-97. Based on results through December 31, staff believes that if flows remain 2 to 3 percent higher than budgeted and costs are at or below budget, the gallonage charge L' should come in under the $556 budget, or more closely approximate $550 at year end. Some of the significant Joint Operating results as of December 31, 1996: � • Salaries and Wages- Net Joint Operating Personnel Costs were at 50.60 percent of budget through mid-year while staffing was 59 members or 9.46 percent below the L total approved in the 1996-97 budget. Staffing declined 42 employees from the prior quarter primarily as a result of the work place investigations that occurred in December. The slight overage at mid-year is primarily due to the bonuses paid in the first quarter to those professional, supervisors, and managers with exceptional performances in the prior year. Salaries and wages should decline significantly in the second half of the year because of the reduction in staff. However, the savings L+ will be more directly noticeable within the individual District funds since the Collections Division had the most staff reductions, and the majority of their costs are j not recorded within the Joint Operating Fund. L� • Chemical Coagulents- Chemical coagulents were at $823,030, or 63.4 percent of budget at mid-year and represents a 34.31 percent increase over the prior year. These increases are a result of increased flow of approximately 15 million gallons per day at Plant No. 1 and increase in chemical use at Plant No. 2 due to L construction/rehabilitation of existing clarifiers. However, staff believes that these costs will smooth out during the rest of the year and year end actuals will still approximate budget. • Legal- At December 31, Legal expenses totaled $555,407, or 121.64 percent of budget . This overage is due to the legal costs incurred on the workplace L investigations that took place during the second quarter. Staff believes that the unfunded legal expenses incurred as a result of the work place investigation will cause this line item to exceed budget, but will not cause the overall Joint Operating Fund to exceed budget due to savings obtained in other line items. I • Repairs and Maintenance- Mid-year expenses for "Materials and Services" and �r "Contracts" related to Repairs and Maintenance totaled $1,480,900, or only 39.3 percent of the combined budget of $3,772,700. However, staff expects this account L to approximate budget by year-end as unpredictable equipment failures occur. L Section 1 - Page 2 i V Overview • Natural Gas- Natural gas is purchased as a supplement to the methane gas that is obtained from the digestors as a by-product and used to fuel the central generation unit that provides the electricity to power the Districts' treatment facilities. Natural ,., gas expenses are currently at $611,753, or 62.4 percent of the original budgeted amount of$980,000. However, due to sharp increases in the cost of natural gas over the past three months and the Wall Street Journal estimates for natural gas futures, the natural gas budget line item was increased to $1,480,000 through Board approved transfers from savings obtained within the Personnel, Odor Control and Sulfide Control supplies of the Operations and Maintenance Department. • Utilities (Other Than Natural Gas)- Total Utility costs other than natural gas, including Diesel, Power (electricity), Telephone, and Water, totaled $945,600, or 60.3 percent of the combined budget for these categories of$1,568,800. Power and Water alone have increased 32.06 percent and 18.84 percent, respectively, over the prior year. The increase in electricity is primarily due to the additional purchases made to offset natural gas use. In addition, standby fees charged by Southern California Edison have increased 40 percent. Although staff believes that WW the year end actuals for Utilities will exceed budget, there will be sufficient savings in other areas to offset these overages. Section 2 - Page 1 provides a graphical comparison of each Department's contribution towards the gallonage charge at mid-year, as budgeted for 1996-97, and as actually incurred for the year ended June 30, 1996. The chart covering the actuals for the first half of 1996-97 and the chart depicting the 1996-97 budget are quite similar. However, comparisons are difficult to make with the 1995-96 actual chart due to the consolidation of the operation and maintenance functions, the establishment of the General Services .r Administration Department and the consolidation of Information Technology into the General Services Administration Department. -+ For more detailed information; Section 1 - Page 2 provides for the divisional contributions to the gallonage charge at December 31, 1996 with the year-end actuals for the last five years; Section 1 - Page 3 provides a summary of expenses by category through December 31, 1996 and 1995; Section 6 - Page 4 and 5 provides a summary of expenses by line item through December 31, 1996 and 1995; Section 2 - Page 6 provides a summary of Joint Operating Revenues by line item through December 31, -' 1996 and 1995; Section 1 - Page 7 provides for a comparison of expenses by department for 1994-95, 1995-96 and 1996-97 year-to-date; and Section 1 - Page 8 provides staffing trends over the last five years including total authorized, actual staffing positions filled, and vacant staffing positions. hod Section 1 - Page 3 MW 1996-97 Mid Year Review Capital Outlay Revolving Fund Review: $60,000.000 r _ $50,000,000 $40,000,000 $30,000,000 $20,000,000 ' $10,000,000 $0 Capital Outlay Projected Budgeted to Date - 1996-97 1996-97 $22,288,000 Capital Outlay- CapitalOutlay- $51,822,000 $44,895,000 At December 31 1996, total Capital Outlay Revolving Fund (CORF) expenditures totaled $22,288,000, as depicted by the chart above, or 49.64 percent of budget. Total projected capital expenditures for 1996-97 has been revised from $44.9 million to $51.8 million due to the acceleration of several major projects such as the- - Secondary Treatment expansion to 80 MGD at Plant No. 1 Seismic Retrofitting Fire Protection and Water System Modifications at both Plant No. 1 and 2 Primary Clarifier Rehabilitation at Plant No. 2 ® Chemical and Plant Water Modifications at Plant No. 2 e Maintenance Building at Plant No. 2 As part of the mid-year report, staff is requesting a supplemental appropriation to the CORF Fund of $6,927,000 so that these projects can continue on until their completion. A "Summary of Joint Works Construction Requirements" begins on Section 3 - Page 2. The column to the far right of this schedule, labeled "Proposed Supplemental Appropriation", provides for the budget shortage (overage) for each project with the grand total of $6,927,000, shown on Section 3 - Page 4, representing the net additional funds being requested for 1996-97. Budget Review by Districts: At December 31, 1996, revenues of all Districts totaled $64.7 million, or 50.71 percent of budget. Other (User) Fees, the largest revenue source of the individual Districts budgeted at $68.0 million, are currently right on target at 50.48 percent of budget, or $34.3 million. However, Tax allocation and subvention Section 1 - Page 4 ar Overview revenues, budgeted at $31.0 million, are only at 41.61 percent of budget, or$12.9 million, primarily as a reflection of the decline in property values. Conversely, MW Connection Fees, budgeted at$4.53 million, are already at 82.28 percent, or $3,725,000 million due to higher than expected building activity within the member cities. Interest & Miscellaneous Receipts are also high at 57.35 percent of budget, or ' $11.8 million because of both larger available cash balances and higher interest rate yields than was anticipated in the 1996-97 budget. Expenses and outlays of all Districts totaled $77.6 million, or 52.36 percent of budget at December 31, 1996. District Operating and Other Expenditures, budgeted at $10.3 million, are already at 84.70 percent of budget, or$8.8 million primarily as a result of recognition of a net decline in Sale of Capacity Rights to the Santa Ana Watershed Protection Authority (SAWPA). There was a total of$14.6 million accrued in revenue in bow 1995-96 that has now been adjusted down to $9.8 million through recent contract negotiations with SAWPA. COP/Bond Retirement and Interest Expense, budgeted at $36.0 million, are also high at 57.32 percent of budget, or $20.6 million because the wo majority of the principal debt service payments are made at the beginning of the fiscal year. fto Self-Insurance Funds Budget Reviews: The Districts' are self-insured for Workers' Compensation, and for General Liability claims in excess of$25 million. Separate fund accounting is utilized for the recording of revenue and expenses incurred in managing WWI these liability claims. The revenues to these funds represent individual District contributions based on each District's share of Joint Works Operating Costs (sewage flows). Expenses to these funds include actual claims paid, claims administration, and `=d excess loss policies. The Self-Insurance Fund revenues totaled $316,600 or 49.1 percent of budget at 'vw December 31, while total expenses were $641,900 or 97.24 percent of budget due to higher claim losses than anticipated. "w Operational Review: The Operational Review section of this report (Section 6) pertains to the status of Performance Objectives as of December 31, 1996. Nod Performance Objectives were established for each Division within the Districts and incorporated into the 1996-97 Adopted Budget. The adoption of these performance W10i measures allows for the progress of the Departments and Divisions to be measured, achievements recognized, and opportunities for improvement identified. As a tool to further define divisional performance objectives and to ensure success of the Districts' critical goals for 1996-97, workplans were also developed at the Divisional level. At December 31, 1996, the Districts had nearly 450 first quarter workplan milestone tasks that required completion or some work progress and 80 percent of these milestones, or the required progress toward the achievement of these milestones, had wow VAW Section 1 - Page 5 i 1996-97 Mid Year Review been met. In addition, 59 percent of the budgetary performance objectives for each division and department were also achieved. L V i L, L.I L., i Section 1 - Page 6 L J. O. & W. C. Budget Review Actual DepartmentalGallonageCharges r. For the Six Months EndedDecember31, 1996 Engineering 1% _ O&M GSA 56% 13% 4, Finance 7% - Exec.Mgmt. 4% Tech.Svcs. H/R 75% 4% Budgeted Departmental Gallonage Charges FY 1996-97 Engineering 1% GSA 12% O&M 58% Finance 7% Exec.Mgmt 3% Tech.Svcs. 15% H/R 4% Actual Departmental Gallonage Charges FY 1995-96 Maint H/R 26% 3% Info.Services J \ 4% Finance Exec Mgmt. 3% Tech.Svcs, 15% Engineering 2% Section 2 - Page 1 1996-97 Mid Year Report e p Divisional Contributions to Gallonage Charge For The Six Months Ended December 31, 1996 1992-93 1993-94 1994-96 1996-96 1996-97 1996-97 Actual Actual Actual Actual Annual Budget Actual u Flow In Million Gallons 42.291.61 41,042.32 43.927.97 43.284.61 87.600.00 44,631.77 2150 General Manager 8.42 6.75 12.65 11.10 11.67 16.71 2160 Board Secretary 0.76 0.85 0.62 1.32 1.85 1.37 2170 Management Support 3.02 2.91 2.92 1.05 - 2190 Communications 4.69 7.20 6.77 Total Management 12.20 10.61 16.19 18.16 20.72 23.86 2510 HR Administration 9.09 8.67 10.96 4.49 - - 2520 Human Resources - - - 4.28 5.16 6.62 2530 Safety&Emerg Response - - 5.45 11.15 7.77 2540 Education&Training - 8.96 7.38 L Total Human Resources 9.09 8.67 10.96 14.22 25.27 21.77 2210 Dir of Finance 13.70 15.36 16.24 21.10 20.88 18.99 2220 Accounting 6.76 7.74 9.52 11.37 10.94 11." it 2230 Purchasing&Warehousing 6.30 6.47 6.40 7.91 8.01 7.45 Total Finance 26.76 29.57 32.16 40.37 39.83 37.87 2410 General Services Admnistra6on 10.36 13.96 13.47 3.04 7.93 8.00 2420 Hardware Support - - - 6.98 6.66 5.64 2430 Software Support - 19.89 11.31 9.90 2440 Plant Automation - - - - 4.62 4.75 2450 Collection Facilities Maintenance 4.31 2.91 2.50 5.46 3.72 5.68 2460 Plant Facilities Maintenance 41.79 40.49 37.53 36.47 38.85 39.60 Total General Services Admin 56.46 57.36 53.49 71.84 73.10 73.27 3410 Opns&Maintenance Admin 10.09 9.84 10.17 19.42 18.06 14.89 3420 Opns&Maintenance Scheduling - - - 4.95 5.19 4.76 3430 Plant No.1 Operations - - 74.99 79.96 3440 Plant No.2 Operations - - - - 119.22 112.12 3450 Mechanical Maintenance 61.63 64.73 60.50 50,88 51.80 48.41 3460 Electrical Maintenance 18.78 21.58 19.57 17.88 24.45 19.66 Ir 3470 Instrumentation Maintenance 22.82 26.71 29.40 25.09 29.75 26.39 3490 Central Generation - - - - 20.22 23.38 3480 Plant Operations 198.15 186.22 162.12 212.01 - Total Operations 311.46 309.08 281.76 330.24 343.68 329.66 3510 Dir of Tech Sevices 4.27 2.92 2.13 6.75 8.72 9.21 3520 Compliance 31.40 41.65 44.03 - - - L 3530 Cons,Recl, Reuse 71.49 68.82 67.56 - 3540 Air Quality 4.54 5.99 7.77 - - - 3550 Environmental Mgmt - - - 59.90 40.36 41.82 3580 Env Sciences Laboratory 44.14 45.28 38.39 35.72 38.48 31.94 i 3590 Source Control 7.65 9.30 11.51 6.37 3.03 5.35 Total Tech Services 163.49 173.95 171.39 108.75 90.69 88.32 3710 Dir of Engr 0.54 0.25 0.35 4.02 0.76 1.17 1 3720 Planning&Design(Design @ 95-96) 2.92 0.11 1.72 8.49 1.76 1.22 3730 Engineering Planning - - - 1.71 1.77 0.42 3750 Instr&Controls - - - - - - 3790 Constr Mgmt 4.15 3.75 2.28 3.90 4.69 3.63 6.4) Total Engineering 7.60 4.11 4.36 18.12 8.99 6.44 Total Expenses 687.06 593.26 570.31 601.70 602.17 581.09 i Less Revenues (37.61) (42.83) (52,60) (45.82) (46.23) (37.55) Net JO Expenses 549.46 650.41 517.70 555.87 655.94 543.64 Section 2- Page 2 k* J. 4. & W. C. Budget Review Summary of Expenses by Major Category For The Six Months Ended December 31, 1996 Revised Exp. Exp. Incr. Incr. Percent Budget Thru Thru (Derr.) (Deer.) Budget Remaining 1996-97 12/31196 12131/95 $ % Realized Budget tw Net Salaries,Wages&Benefits 27,071,590 13,697,785 13.435,769 262,016 1.95% 50.60% 13,373,805 Offioe Expense 526,300 149,114 208,936 (59,822) - 28.33% 377,186 Odor Control&Chemical Coagulants 4,700,600 2,162,464 2,205,715 (43.251) -1.96% 46.00% 2,538,136 Contactual Services 6,019,000 2,910,478 3,594,021 (683,543) -19.02% 48.35% 3,108,522 Professional Services 1,555,200 918,514 667,503 251.011 37.60% 59.06% 638,686 Equipment Charges 196,000 137,277 95,260 42,017 44.11% 70.04% 58,723 Repair&Maint, Materials &Services 3,772,700 1,480,907 2,092,536 (611,629) -29.23% 39.25% 2,291,793 Research&Monitoring 2,504,900 1,317,486 1,750,286 (432,800) -24.73% 52.60% 1,187,414 tow Training 714,000 271,387 185,560 85,827 46.25% 38.01% 442,613 Utilities 2,548,8W 1,557,331 1,183,953 373,378 31.54% 61.10% 991,469 Other Materials, Supplies &Outside Services 3,140,910 1,332,243 1,388,299 (56,056) -4.D4% 42.42% 1.8W.667 Total Joint Operating Expenses 52,750,000 25,934,986 26,807,838 (872,852) -3.26% 49.17% 26,815,014 Revenues &Oftets (4,050,000) (1,676,027) (2,023,338) 347,311 -17.17% 41.38% (2,373,973) Net Joint Operating Expense 48,700,000 24,258,959 24.784.500 (525,541) -2.12% 49.81% 24,441,041 rW Gallonage Flow(MG) 87.600.00 44,631.77 43.284.61 1,347 3.11% 50.95% 42.968.23 Gallonage Flow(MGD) 240.0D 242.56 235.24 7.32 3.11% 101.07% (2.56) Gallonage Charge(Vs/MG) 555.94 543.54 572.59 (29.06) -5.07% 97.77% 12.40 r.d Section 2- Page 3 1996-97 Mid Year Report Summary of Expenses by Line Item L For The Six Months Ended December 31, 1996 ono REVISED EXP EXP EXP [NCR [NCR BUDGET THRU THRU REMAINING THRU (DECR) (DECR) DESCRIPTION 1996-97 12/31/96 12/31196 BUDGET 12/31195 $ % Salaries,Wanes,&Benefits Salaries&Wages 31,657,010 16247,765 51.32 15.409,245 14,719,053 1,528,712 10.39 Employee Benefits: 1 Retirement 3,107,310 1,388,022 44.67 1,719,288 1,505,038 (117,016) (7.77) Workers Comp 204,800 102,400 50.00 102,400 105,771 (3,371) (3.19) Unemployment Ins 59,000 31,605 53.57 27,395 15,130 16,475 108.89 Group Insurance 2,733,970 1,487,061 54.39 1,246,909 1,8W,938 (313,877) (17.43) Uniform Rental 76,500 32,796 42.87 43,704 35,561 (2,765) (7.78) Total Benefits 6,181,580 3,041,884 49.21 3,139,696 3462438 (420,554) (12.15) Salaries,Wages,&Benefits 37,838,590 19,289,649 50.98 18.548.941 18181491 1,108,158 6.09 L W.O.Salaries&Ben.Alloc. Direct Charges-GodlDist (6,987,000) (3,502,279) 50.13 (3,484,721) (2,798,753) (703,526) 25.14 Cost AI]oc-CorUDist (3,905,000) (2,089,585) 53.51 (1,815,415) 1 946 989 (142,616) 7.33 W.O.Salaries&Benefits (10,892,000) (5,591,864) 51.34 (5,300,136) 4 745 722 (846,142) 17.83 Net J.O.Paywl 26,946,590 13,697,785 50.83 13,248,805 13,435,769 262,016 1.95 f.d Matt,Supply,&Services Gasoline,Diesel&Oil 203,500 100,353 49.31 103,147 67,443 32,910 48.80 Insurance 1,487,000 659,328 44.34 827,672 727,414 (68,086) (9.36) Memberships 79,600 54,860 68.92 24,740 28,950 25,910 89.50 j Office Exp-Supplies 152,900 66,727 43.64 86,173 62,108 4,619 7.44 Office Automation 207,500 25,134 12.11 182,366 95,935 (70,801) (73.80) Other 105,600 44,029 41.69 61,571 50,893 (6,864) (13.49) Minor Furniture,Fixtures,a 60,300 13,224 21.93 47,076 - 13,224 WA Operating Supplies Odor Cordrol 1,343,300 611,449 45.52 731,851 756,797 (145,348) (19.21) Sulfide Control 1,283,900 635,134 49.47 648.766 679,186 (44,052) (6.49) 6w Chemical Coagulants 1,298,100 823,030 63.40 475,070 612,803 210,227 34.31 Lab Chemicals&Supplies 400,300 92,851 23.20 307,449 156,929 (64,078) (40.83) Tools 107.800 41,246 38.26 66,554 54,670 (13.424) (24.55) Solv,Paints,&Jan.Supplies 129,200 51,123 39.57 78,077 56,657 (5,534) (9.77) Other Operating Supplies 197,900 101,497 51.29 96,403 113,291 (11,794) (10.41) Contractual Services Groundskeeping&Janitorial 159,700 36,168 22.65 123,532 50,249 (14,081) (28.02) Outside Lab Services 91,200 23,626 25.91 67,574 24,753 (1,127) (4.55) Solids Removal 4,704,000 2,204,178 46.86 2,499,822 2,889,098 (684,920) (23.71) Other Waste Disposal 110,000 21,961 19.96 88,039 15,895 6,066 38.16 Oxygen Plant Oper 465,500 241,864 51.96 223,636 239,940 1,924 0.80 Other 488,600 382,681 78.32 105,919 374,086 8,595 2.30 l.J f 6.� Section 2-Page 4 �r J. O. & W. C. Budget Review Summary of Expenses by Line Item r' For The Six Months Ended December 31, 1996 REVISED EXP EXP EXP [NCR INCR BUDGET THRU THRU REMAINING THRU (DECR) (DECR) DESCRIPTION 1996-97 12/31/96 12(31/96 BUDGET 12/31/95 $ % Professional Services Legal 456,600 555,407 121.64 (98,807) 340.854 214,553 62.95 Audit&Accounting 44,100 39,055 88.56 5,045 27,618 11,437 41.41 Engineering 225,400 19,690 8.74 205,710 70,322 (50,632) (72.00) Other 829,100 304,362 36.71 524,738 228,709 75,653 33.08 d Printing&Publication Repro-in-House 252,400 126,614 50.16 125.786 116,233 10,381 8.93 Printing-Outside 107,300 29,406 27.41 77,894 14,342 15,064 105.03 Photo Processing 31,200 15,566 49.89 15,634 13,562 2,004 14.78 Notices&Ads 21,600 10,215 47.29 11,385 19,952 (9,737) (48.80) Rents&Leases Outside Equip Rental 57,000 56,318 98.80 682 46,768 9,550 20A2 District Equip Rental 139,000 80,959 5824 58,041 48,492 32,467 66.95 Repairs&Maintenance Materials&Services 2,843,600 1,113,314 39.15 1,730,286 1,685,472 (572,158) (33.95) Contracts 929,100 367,593 39.56 561,507 407,064 (39,471) (9.70) Research&Monitoring Enviro Monitoring 1.965,900 988,896 50.30 977,004 1.308,177 (319,281) (24.41) Air Quality Monitoring 68,600 - 0.00 68,600 50,650 (50.650) (100.00) Research 470,400 328,590 69.85 141,810 391,459 (62,869) (16.06) Travel,Meetings&Training Meetings 153,000 94,995 62.09 58,005 77,340 17.655 22.83 Training 561,000 176,392 31.44 384,608 108220 68,172 62.99 �.d Uncoliectable Accounts - - N/A - 171 (171) (100.00) Utilities Diesel For Generators 14,800 310 2.09 14,490 - 310 NIA Power 813,400 509,384 62.62 304,016 385,710 123,674 32.06 erd Natural Gas 1,480.000 611,753 41.33 868,247 420,564 191,189 45.46 Telephone 106,000 61,910 58.41 44.090 63,002 (1,092) (1.73) Water 634,600 373,974 58.93 260,626 314,677 59,297 18,84 Other Expenses Freight 53,700 19,482 36.28 34218 25,478 (5,996) (23.53) General&Safety 319,900 114,551 35.81 205,349 137294 (22,743) (16.57) Aqmd Operating Fees 186,200 64,539 34.66 121,661 89,128 (24,589) (27.59) too Prior Years Expense - - NIA - - N/A Other Non-Oper Expense 70,300 22,330 31.76 47,970 54,092 (31,762) (58.72) General Manager Contingency 246,000 0.00 246,000 - - WA Not J.O.-MFatis, Supp,&Serv. 26,156,100 12,316,068 47.09 13,840,032 13502447 (1,186,379) (8.79) Cost Alloc-CorF&Other (352,690) (78,867) 22.36 (273,823) (130,378) 51,511 (39.51) Net J.O.-Matls, Supp,&Serv. 25,803,410 12237,201 47.42 13,566209 13,372,069 (1,134,868) (8.49) �i Total J.O.Requirements 52,750,000 25,934,986 49.17 26,816,014 26.807.838 (872,852) 326 Less:: Revenue (4,050,000) (1,712,429) 42.28 (2,337,571) (2,053,548) 341,119 (16.61) Cost Allocation -CORF, Dists,&Other 36,402 N/A (36,402) 30,210 6,192 20.50 Net Revenue (4,050,000) (1,676,027) 41.38 (2.373,973) 2 023 338 347,311 (17.17) Net J.O.Expenditures 48,700,000 24,258,959 49.81 24,441,041 24 784 50o (525,541) (2.12) Section 2-Page 5 } 1996-97 Mid Year Report Summary of Joint Operating Revenues by Line Item i..i For The Six Months Ended December 31, 1996 i L o� ADJUSTED REV REV REV INCR INCR BUDGET THRU THRU REMAINING THRU (DECR) (DECR) DESCRIPTION 1996-97 12131196 12/31/96 BUDGET 12/31195 $ % Inter Dist Sewer Use 1,700,000 538,505 31.68 1,161,495 811,692 81,755 10.07 �r Wastehauler 400,000 168,466 42.12 231,534 154,748 13,718 8.86 IRWD sludge disposal 848,000 399,187 47.07 448,813 494,615 (335,447) (67.82) Waste hauler penalties - - n/a - - - n/a Scrap sales 20,000 236 1.18 19,764 13,730 (128,417) (935.30) Othersales 2,000 560 28.00 1,440 808 (248) (30.69) Biosolids reuse 5,000 - 0.00 5,000 - - n/a Rents&leases 75,000 66,253 88.34 8,747 73,201 (6,948) (9.49) General non-operating 100,000 19,900 19.90 80,100 98,403 (78,503) (79.78) Vehicle&equip 250,000 124,398 49.76 125,602 92,379 32,019 34.66 Mailing fee - 220 n/a (220) 20 200 1,000.00 Sampling charges 250,000 125,260 50.10 124,740 119,063 6,197 5.20 Power Sales 400,000 233,042 58.26 166,958 164,679 68,363 41.51 TOTAL JO REVENUES 4,050,000 1,676,027 41.38 2,373,973 2 023 338 (347,311) (17.17) 4.r i J� � i I.d Section 2-Page 6 I.�J J. O. & W. C. Budget Review �-+ Comparisons of Expenses by Department For The Six Months Ended December 31, 1996 1996-97 1994-95 1995-96 1995-96 Revised Year to Date Budget% Department and Division Attu lg_ Budget Actual Budget 1221196 Realized General Managers Department Executive Management 1.410,640 763,700 866,554 1,027,400 746,675 72.58% Board Secretary 58,560 143.600 112.948 161,640 61,331 37.94% Management Support - 54,700 28,573 - - - Communications 218.596_ 676.400 467,902 630,;20 257,527 40.83% Total 1,687,798 1.638.400 1,475,977 1,819,760 1,064,533 58,60% "0 Human Resources Department Human Resources Administration 1,04Z149 299.000 372.312 451,790 295,572 65.42% Education&Training - 512,800 507.123 765,010 329,529 41.98% Safety&Emergency Response 611,200 651,287 976,810 346,584 35.48% Total 1,042,149 1.423,000 1.530.722_ 2.213,610 971,685 43,90% Finance Department Finance Administration 1,510,739 1,549,000 1,869.542 1,831,060 847,382 46.28% Accounting 817,506 1,042,800 901,656 957,940 510,480 53.29% Purchasing&Warehousing 546,640 760.51XI 631,036 702,030 332,447 47,36% Total 2.874,885 3,352,300 3.402434 3,491,030 1,690,309 48,42% General Services Administration r.Y General Services Administration 1.251,701 266,100 186,080 695,010 356,846 51.34% Hardware Support - 643,250 659.575 583,740 247,453 42.39% Software Support 642,250 1,061,433 990,360 441,933 44.62% Plant Automation - - - 404,300 212,064 52.450/6 Collection Facilities Maintenance 249,469 342,300 370,392 326,100 249,068 76.38% Plant Facilities Maintenance 3,197,821 3,261.300 3.266.539 3.393,650 1,762,902 51,95% Total 4,698,991 5.155.200 5,544,019 6,393,160 3.270.2% 51.15% Operations&Maintenance Department r�r+ O&M Administration 1,093.020 265,000 425.670 1,561,810 664,418 42.54% O&M Scheduling - 496,400 471.990 449,300 212,475 47.290/6 Plant No. 1 Operations 5.499,260 - - 6.569.390 3,568,799 54.32% Plant No.2 Operations 7.431.450 - - 10,443,350 5,004,306 47.92°A Mechanical Maintenance 5,192,640 5,816,600 4,721,671 4,532,310 2.160,728 47.67% rd Electrical Maintenance 1,856,601 1,964,000 1,861,360 2,145,200 876,851 40.88% Instrumentation Maintenance 2,581.127 2,975,100 2,454,137 2,596.120 1,177.713 45.36% Central Generation 1,932,169 1,771,470 1,043,620 58,91% Total 25,576,267 11,517,100 9,934,728 30.068,950 14,708,910 48.92% Operations Department Operations Administration - 1,241,700 1,302,424 - - Piant Operations 22,957,600 19.880.908 wd Total 24,199,300 21,183,332 Technical Services Department Technical Services Administration 193.053 833,100 573,567 773,970 411,074 53.11% Environmental Management 10.163.150 4,921,400 3,839.594 3.789.790 1.866,457 49.25°/6 �••+ Environmental Sciences Lab 3,241.725 3.581,600 3,218,764 3,076,260 1.425,599 46,34% Source Control 839,942 773,700 362,612 395,840 238.675 60.30% - Total 14,437,870 10,109,800 7,994,537 8,035,860 3,941,805 49.05% Engineering Department Engineering Administration 78,229 125.400 92.065 66.530 52.434 78.81% Design Engineering 281,346 243,800 291,846 134,480 54.279 40.360/6 Engineering Planning - 54,200 141.275 115.380 18,625 16.14% Construction Management 268,956 361,500 347,114 411,240 162,140 39.43°/a wild Total 628,531 784.900 672,300 727,630 287,478 39,51% Less Joint Operating Revenues (4,649,515) (3,800,000) K190.0641 (4,050,0001 (1,676,0271 41,38% Net Joint Operating Expenses 46.296,976 54.380.000 47,747,985 48.700,000 24.258.959 49.81% r� Section 2- Page 7 1996-97 Mid Year Report Staffing Trends Total Head Count For the Six Months Ended December 31, 1996 700 673 680 665 664 666 660 640 56 44 60 624 70 620 600 - 59 580 560- .. 540 520 6/30/93 6/30194 6/30/95 6/30/96 12/31/96 ■Actual ❑Vacant At December 31, 1996, the total head count was 565 employees, or a full time equivalency of 544. Section 2 - Page 8 CORF Review Capital Improvement Program FY 1996-97 For the Six Months Ended December 31, 1996 Plant 1 $12,370,000 55% i i Equipment Items $552,000 2% Interplant and Joint Facilities $2,887,000 13°h Plant 2 Special Projects $1,069,000 $5,410,000 5% 25% Total Capital Improvement Expenditure - $22,288,000 District No.13 $230,000 1% -- DIStlICt No.2 District No.3 $6,506,000 $6,718,000 29% 30 District No.5 $851,000 4% District No 6 District No. 1 $985,000 $2,244,000 4% 10°h District No.7 District No.11 $2,006,000 $1,518,000 District No.14 9% 7% $1,230,000 6% Total Capital Improvement Funding - $22,288,000 Section 3 - Page 1 } 1996-97 Mid Year Report Summary of Joint Works Construction Requirements -Current Year For the Six Months Ended December 31, 1996 I 1996-97 1996-97 Proposed ` 1996.97 Actual @ Remaining Projected Supplemental J� Budget 12/31198 Budget Outlay Appropriation A.Reclamation Plant 1 New and Ongoing Projects: 2.Primary Treatment i a.Primary Treatment 72 MGD Expansion,P1-37 431 (431) 10,278 10,278 low Compressed Natural Gas Refueling Station,P1-51 - (119,267) 119.267 - - 66KV Substation Addition,P1-52 - 14,023 (14.023) 14.023 14.023 Sludge Piping Modifns at Prim Sed Basins 6-15 - 10,278 (10,278) 10,278 10,278 b.Prim Clarifiers 3A&5 Rehab. P141 425,000 118,671 306,329 318,671 (106,329) 3.Secondary Treatment a.Electrification of Pump Drives,P1-36-1 10,000 101,759 (91,759) 101,759 91,759 b.Secondary Treatment Expansion to 80 MGD,P1-36-2 14,500,000 10,178,113 4.321.887 18,178,113 3.678113 Transfer to Project Below (148,361) - (148,361) - 148:361 Value Engineering for Secondary Treatment,P1-36-2 148,361 4,750 143,611 4,750 (143,611) 5. Electrical Power Systems a.Elect!.Facility Modifns&Safety Upgrades,P1-40-1 100,000 9,589 90,411 69.589 (30.411) b.12KV Distribution System for Support Facilities,P147 200,000 20.609 179.391 140,609 (59,391) f.P1 66 Substation P1-52 - - - 300,000 300,000 6.Safety Improvements a.Fire Protection,Signs and Water Sys Mods.,P1-38-5 1,300,000 335,527 964,473 1,435,527 135,527 b.Seismic Retrofit of Non-Structure Systems,P1-43 425.000 512,541 (87,541) 912,541 487,541 c.Seismic Retrofit Structual Items,P1-44-1,2,3 300,000 644,114 (344,114) 1,144,114 844,114 7.Miscellaneous Projects a.Security&Landscaping,P1-38-1 10.000 35.750 (25,750) 35,750 25.750 b.Misc.Mods.Priority Elements P1-38-2 10,000 74,065 (64,065) 114.065 104.065 c.Misc.Modifications to Plant 1,P1-38-4 10.000 282.624 (272,624) 282.624 272,624 { d.Fac Modifns&Safety Upgrades,P140-2 800,000 19,678 780,322 499,678 (300.322) 1� f.Chemical and Wastehauler Facility Modifns,P1.46-2,3 900,000 15,563 884,437 135,563 (764,437) g.Allowance for Planned Small Projects (See Schedule C) 300,000 111.344 188,656 231.344 (68,656) h.Allowance for Emergency Repairsllmpr. 400.000 - 400,000 100,000 (300,000) 1 Sub-Total -Reclamation Plant 1 19,690.000 12,370,162 7,319,838 24,039,276_ 4.349,276 B.Plant 2 New and Ongoing Major Projects: 1.Headworks a.Plant 2 influent Diversion 100,000 - 100,000 - (100,000) 2.Primary Treatment a.Primary Treatment 24 MGD Expansion,P241 - 3.136 (3,136) 3,136 3,136 b.Primary Clarifier Rehab. P2-48 1,550,000 373,332 1,176,668 1,573.332 23,332 3.Secondary Treatment a.Secondary Treatment Expansion,P2-42-2 10.000 78,854 (68,854) 93.854 83,854 4.Solids Processing a.Rehab 7 Digesters,P2-39-1,2,3 250,000 62,383 187,617 142,383 (107,617) d.Rehabilitate Solids Storage Equipment,P2-60 300.000 6,586 293,414 106.586 (193.414) 5.Electrical Power Systems a.Elect!Fac Modifns&Safety Upgrades,P2-47-1 100,000 9,218 90,782 71,218 (28.782) 6.Safety Improvements a.Fac Modifns&Safety Upgrades,P2A7-2 800,000 25.494 774,506 605,494 (194,506) Il ' b.Seismic Retrofit of Non-Structure Systems,P2-50 400,000 102.195 297.805 502,195 102,195 I�ri c.Seismic Retrofit,Structural Items P2-53-2,3,4,5,E 325,000 80.626 244,374 230.626 (94.374) d.Chemical and Plant Water Modifns,P2-55 1.450,000 1,249,863 200,137 2,849,863 1,399,863 e.Reclaimed Water System Pint.2 20,000 - 20,000 20,000 - f.Fire Protection,Signs&Water Sys Modifns,P2A6 1,900,000 1.111,296 788,704 2,911.296 1.011,296 7.Miscellaneous Projects a.Priority Misc.Mod.,P2A3-1 10,000 4.530 5,470 4,530 (5,470) b.Misc. Modifications,132-43-3 10.000 23,113 (13,113) 23.113 13,113 i c.Allowance for Emergency Repairsllmpr. 400,000 - 400,000 50,000 (350,000) d.Allowance for Planned Small Projects (See Schedule D) 300,000 240,955 59,045 383,955 83,955 1iW 8.Support Facilities and Site Improvements (Continued) l..t 1 l..i Section 3 - Page 2 I too CORF Review Summary of Joint Works Construction Requirements -Current Year For the Six Months Ended December 31, 1996 1996-97 1996-97 Proposed 1996-97 Actual @ Remaining Projected Supplemental Budget 12131/96 Budget Outlay Appropriation B. Plant 2 New and Onnoina Major Protects(contl 8.Support Facilities and Site Improvements a.Operations Building,P2-23-5-1 15,000 7,591 7,409 13,591 (1,409) b.Renovation of Existing Whse,P2-23-6-2R 450,000 31,860 418,140 91,860 (358,140) a Maintenance Building.P2-35-3 1,900.000 2,062,259 (162,259) 4.362,259 2,462,259 Transfer to Project Below (60,581) - (60,581) - 60,581 ` Transformer upgrades at Operating Center 60.581 19,903 40,678 19,903 (40,678) d.Phase II Site&Security Imp.,P2-35-5 250,000 24,444 225,556 274.444 24,444 e.Construction Management Office,M-044(P2-35-4) 19.000 18,515 485 18,926 (74) Sub-Total -Treatment Plant 2 10.559.000 5,536,153 5,022,847 14.352,564 3.793.564 C.Interplant and Joint Facilities su 1.Support Facilities and Site Improvements a.Rehabilitation of OLd Lob to Offices,J-11-1A,2 330,000 267,699 62,301 437,699 107,699 Transfer to Project Below (189) - (189) - 189 Demolition of ad Lab for Offices,J-11-1 189 189 - 189 - u.+ d.CNG Refueling Station 790,000 - 790,000 590,000 (200,000) e. Information Technologies Trailer Conplex,P1-48-1 250,000 314,291 (64,291) 314,291 64,291 _ f.Open Bay Encloums at Pit 1 warehouse 60,000 - 60,000 60,000 - 2.Outfall&Booster Pump Stations a.Surge Tower Replacement,J-34-1 825,000 103,584 721,416 503,584 (321,416) 3.Information Management Systems a.Computerized Faa Records and Dwg.Sys.J-25-1 5,000 13,602 (8,602) 16,102 11,102 Transfer to Project Below (15,524) - (15,524) 790,935 806,459 New Safety Division Offices,J-41-1 15,524 15,524 - 15,524 - m b.Financial Information System(IT) 1,400,000 390,935 1,009,065 1,400,000 - a Network System Integration(IT) 156,000 72.655 83,345 72,655 (83,345) - Transfer to Projects Below (3,919) - (3,919) - 3,919 Network Integration Consulting 1,188 1,188 - 1,188 - Replace Fuel System Control 728 728 - 728 - Network Interface Upgrade 2,025 2,025 - 2,025 - O&M 1 GSA Computer Upgrades (22) (22) - - 22 - e.Information Cabling Addition(IT) 100,000 - 100,000 100,000 - f.Upgrade Phone System(IT) 200,000 - 200,000 200.000 g.Network Hardware Upgrade(IT) 280,000 - 280,000 280,000 - Transfer to Projects Below (194,670) - (194,670) - 194,670 - Network Hardware Upgrade-Small Hubs 7.620 - 7,620 7,620 - Network Hardware Upgrade-Backbone 187.050 - 187,050 187,050 - ,� h.Replace Security Access System(IT) 180,000 - 180,000 180,0()0 - L Miscellaneous PLC Hot Standby Upgrades 160,000 - 160,000 160,000 - 4.Plants 1&2 Monitor/Control Sys, J31 350,000 384,809 (34,809) 384,809 34,809 Transfer to Projects Below (5,200) - (5,200) - 5,200 ae Fiber Optic Data Hwy Upgrade 5,200 5,200 - 5,200 - a.Fiber Optic Inter,J31-1 150,000 8,284 141,716 8,2a4 (141,716) b.OOBS's Control System,J31-2 400,000 836,686 (436,686) 1,061,686 661,686 a Plant 1 Headworks System,J31-3 300,000 - 300,000 150.000 (150,000) d.Secondary Expansion,Plant 2,J31-4 200,000 - 200,000 105,000 (95,000) e.SCADA/Automation Master Plan&Upgrades,J-42 300,000 33,044 266,956 371,044 71,044 5.Electrical Power Systems - a.Elecd.Power Systems Rehab.Studies J-25-2,3&4 300,000 158,369 141,631 423,370 123,370 b.Standby Power Reliability Modifns,J33-1,2 150,000 54.843 95,157 154,843 4,643 a MSP No.3 at Headworks 2,J-33-2 400,000 - 400,000 473,000 73,000 d.Electrical Power Distribution,12kv e.Improvements to Central Generation 180,000 - 180.000 - (180,000) Transfer to Projects Below (30,425) - (30,425) - 30.425 met Piping Insulation Addition 2,494 2,494 - 2,494 - Steam System Moditn 191 191 - 191 Battery Sys Addn at Central Generation 27.740 27,740 - 27,740 - f.Cable Tray Improvements 50,000 - 50,000 - (501000) 9.Area Classification for Pits 1&2135 _ - 50,E 50,000 (Continued) Section 3-Page 3 i 1996-97 Mid Year Report Summary of Joint Works Construction Requirements -Current Year I For the Six Months Ended December 31, 1996 1996-97 1996-97 Proposed 1996-97 Actual @ Remaining Projected Supplemental ` Buduat 12131/96 Budget Outlay Appropriation f C. Interplant and Joint Facilities (coot.) 7.Miscellaneous Projects a.In-Plant Sampling System Modifn 25,000 - 25,000 - (25,000) b.Allowance for Planned Small Projects (See Schedule E) 305,400 179,796 125,604 279,796 (25,604) c Allowance for Emergency Repairs/Impr. 250,000 - 250,000 80,000 (170.000) Transfer to C,7,b Above (5,400) - (5,400) - 5,400 8.BiosoEds Disposal Projects i b.Land Acquisition - 1,203 (1,203) 1,203 1203 9.Water Reclamation Regional Expansion 250,000 - 250,000 20,000 (230,000) Transfer to Projects Below (11,445) - (11,445) - 11,445 OCSD/OCWD Regional Water Reclamation Plant Study 11,445 11,445 - 11,445 Sub-Total -Interplant&Joint 0,341,000 2,866,502 5.4M.498 8.928.695 588.695 Sub-Total - Major Projects 38,590,000 20,792,817 17,797,183 47,321,535 8,731,535 D.Special Projects 1.Master Planning a.Admin.Support Fac.@ Ph 1,J-38-1 300,000 58,798 241,202 58,798 (241,202) b.Ocean Outfall Rehab,J39 400,000 203,439 196,561 503,439 103.439 c.Peak Hydraulic Discharge/Outfall Studies 700,000 - 700,000 847,265 147,265 Transfer to Project Below (547285) - (547,265) - 547,265 Determination of Peak Hydraulic Discharge,J-40-1 547,265 547,265 - 547.265 - d.Financial Planning,J-40-2 200,000 99,138 100,862 199,138 (862) e.Coll,Trtmnt&Disp For-Strategic Study,J-403 100,000 16.870 83,130 266,870 166,870 f.CEQA,Public Participation,J-40-4 5,000 4,893 107 59,893 54,893 2.Technical Service Projects b.Phase I U.M.S.Implementation 150,000 3,619 146,381 3,619 (146,381) c Misc.Lab Improvements 125,000 - 125,000 - (125,000) Transfer to Project Below (58,180) - (58,180) - 58,180 Retrofitting Lab Fume Hoods 49200 37.580 11,620 37,580 (11,620) Refurbish Source Control Rm#119 in Pit 1 Lab 8,980 322 8,658 322 (8,658) d. NPDES Permit Support 100,000 41,081 58,919 91,081 (8,919) e.Emission Modeling Testing 30,000 - 30,000 25,000 (5,000) f.Air Quality Database Development 50,000 - 50,000 10,000 (40,000) g.Sulfur Monitoring 80,000 - 80,000 15,000 (65,000) h.Central Gen Parameter Monitoring 25,000 - 25,000 25,000 - i.Retrofit of Chemical Scrubbers 60,000 - 50,000 20,000 (30,000) 3.Operations Department Projects a.OOB's Confined Space Study&Mod 25,000 - 25,000 - (25,000) b.Energy Studies,Envest 330,000 - 330,000 15,000 (315,000) Transfer to Project Below (2,748) - (2,748) - 2,748 Edison Envest Lighting RetroTd 2,748 3,444 (696) 3,444 696 c.Turbidity Monitor&Regulatory Equip 85,000 - 85,000 40,000 (45,000) d.Full-Scale Biosolids Reduction 330,000 - 330,000 30,000 (300,000) Irrd e.Misc Optimization Studies&Improvements 300.000 - 300,000 50,000 (250,000) Transfer to Project Below (99,502) - (99,502) - 99,502 Pulse Pwr Enhancement of Solids Proc(Part B)Eval 99,502 34,841 64,661 34,841 (64,661) j f.Scrubber Chemical Feed System Mod. 200,000 - 200,000 35,000 (165,000) g.Pulse-Power Microbe Destruction Project 200,000 - 200.000 72,000 (128,000) h.Headworks Screening Mat.Dewater.Dev. 150,000 - 150.000 40.000 (110,000) Transfer to Project Below (17,527) - (17,527) - 17,527 Pulse Pwr Enhancement of Solids Proc(Part A)Eval 17,094 17,094 - 17,094 - Screenings Compactor Systems Insti at Pits 1&2 433 433 - 433 - 1.Miscellaneous Reliability&Redund.Projects 150,000 - 150,000 100,000 (50,000) i.Plan Water Fltreation System 120.Q% 120.000 (120,0001 Sub-Total-Special Projects 4,205.000 1,068,417 3.138.183 3,146,002 (1,056,9181 , E.Equipment Items 2,100,000 551,977 1.548,023 1,351,977 (748,023) Sub-Total-Join Works Capital Requirements 44.895,000 22,413,611 22,481.389 51,821,594 6.926,594 Construction in Progress Completed at 06/30/96 - (125,679) 125,679 - - Total Joint Works Capital Requirements 44,895,000 2Z287,932 22,607,068 51,821,594 6,926,594 Suction 3-Page 4 CORF Review �a Summary of Joint Works Construction Requirements-Projected Life For the Six Months Ended December 31, 1996 Current Total Approved 6130196 Year Projected Remaining Project Accumulated Projected Cost at Future Budget Cost Cost 6130197 Budoet A.Reclamation Plant 1 New and Ongoing Projects: w 1.Headworks a.Emergency Sewage Bypass System 1,992,000 - - - 1,992,000 - b.Headworks No.1 Rebuild 14.950.000 - - - 14,950,000 c.Headworks No.2 Increase Capacity 2,600,000 - - - 2,600,000 m, 2.Primary Treatment a.Primary Treatment 72 MGD Expansion,P1-37 38,450,000 268,689 10,278 278,967 38,171,033 _ Transfer to Projects Below (2,261,574) - (2,261.574) Compressed Natural Gas Refueling Station,P1-51 835,374 32,048 - 32,048 803,326 had 66KV Substation Addition,Pt-52 1,384,000 - 14,023 14,023 1,369,977 Sludge Piping Modifns at Prim Sed Basins 6-15 42,200 128 10,278 10,406 31,794 b.Prim Clarifiers 3,4&5 Rehab. P1-41 1,845,000 326,686 318,671 645,357 1,199,643 c.72 Mgd Primary Treatment,2004&2012 32,500,000 - 32,500,000 3.Secondary Treatment a.Electrification of Pump Drives,P1-36-1 1,610,000 1,552,787 101.759 1,654,546 (44,546) b.Secondary Treatment Expansion to 80 MGD,P1-36-2 40,600,000 9,518,288 18,178,113 27,696,401 12,903,599 - Transfer to Line E Below - 0 Transfer to Project Below (165,000) - - - (165,000) Value Engineering for Secondary Treatment,P1-36-2 165,000 16,639 4,750 21.389 143,611 40 Mgd Oxygen Acrd Sludge&DAPs 65,463,000 - 65,463,000 _. d.40 Mgd Oxygen Acrd Sludge&DAF,2017 34,000,000 - 34,000,000 4.Solids Processing a.Belt Presses(4 Units) 14,300,000 - - - 14,300,000 b.Solids Storage(4 Bins) 10,140,000 - - - 10,140,000 c.Digesters: 2 @ 11V Diameter 9,100,000 - - - 9,100,000 d.Remove Trickling Filters 1&3 1,300,000 - - - 1,300,000 e.Remove Trickling Filters 2&4,2007 1,300,000 - - - 1,300,000 f.110'ft Digesters,2003&2012 18,200,000 - - - 18,200,000 g.4 Belt Presses,2004 10,920,000 - - - 10.920.000 5. Electrical Power Systems a.Elect].Facility Modifns&Safety Upgrades,P1-40-1 6,328,000 140,266 69,589 209,855 6,118,145 na b.12KV Distribution System for Support Facilities,PI-47 4,800,000 157,583 140,609 298,192 4,501,808 c.12kv Electrical Power Distribution 2,450,000 - 2,450,000 d.12 KV Power Distribution,2001-2012 1,099,000 - 1,099,000 e.Standby Power Generation,2005&2015 4,914,000 - 4.914,000 f.P1 66 Substation Pl-52 - - 300,000 300,000 (300,000) 6.Safety Improvements a.Fire Protection,Signs and Water Sys Mods.,P1-38-5 2,685,100 551,347 1,435,527 1,986,874 698,226 b.Seismic Retrofit of Non-Structure Systems,P1-43 1,300,000 121,441 912,541 1,033,982 266,018 c.Seismic Retrofit Structua Items,P1-44-1,2,3 1,750.000 974,957 1,144,114 2,119,071 (369,071) 7.Miscellaneous Projects a.Security&Landscaping,P1-38-1 1.780,000 1,667,674 35,750 1,703,424 76,576 b.Miser Mods.Priority Elements P1-38-2 5,290,000 5,319.706 114.065 5.433,771 (143,771) c Misc.Modifications to Plant 1,P1-38-4 2,255,000 2,261,685 282,624 2,544.309 (289.309) d.Fac Modifns&Safety Upgrades,P1-30-2 1,665,000 335,218 499,678 834.896 830,104 e.Facility&Process Mods.,P1-40-3 2,100,000 - - 2,100.000 f.Chemical and Wastehauler Facility Modifns,P1-06-2,3 2,960,000 418,100 135,563 553,663 2,406,337 g.Allowance far Planned Small Projects (See Schedule C) 3,275,000 231,223 231,344 462,567 2,812,433 h.Allowance far Emergency Repaimnmpr. 4.000.000 100,000 100,000 3.900.000 Sub-Total -Reclamation Plant 1 347.921.100 23.894.485 24,039,276 47.933.741 299,987,359 B.Plant 2 New and Ongoing Major Projects: 1.Headworks a.Plant 2 influent Diversion 2,400,000 - - - 2,400,000 2.Primary Treatment a.Primary Treatment 24 MGD Expansion,122-41 14,306,000 5,416 3,136 8.552 14,297,448 ftJ b.Primary Clarifier Rehab. P2-48 5,700,000 542,808 1,573.332 2,116,140 3,583,860 c.Replace Primary Basins A.B,C,2006 11,700,000 - 11,700,000 3.Secondary Treatment a.Secondary Treatment Expansion,P2-42-2 17.610,000 17,670,029 93,854 17,763,883 (153,863) (Continued) ca Section 3- Page 5 i 1996-97 Mid Year Report Summary of Joint Works Construction Requirements-Projected Life For the Six Months Ended December 31, 1996 Current Total Approved 6130/96 Year Projected Remaining 1 Project Accumulated Projected Cost at Future �I Budget Cost Cost 6/30197 Budget B. Plant 2 New and Ongoing Maior Protects (corn.) 4.Solids Processing a.Rehab 7 Digesters,P2-39-1.2,3 9,920.000 699,419 142,383 841,802 9.078.198 64.4 b.Solids Storage: 2 Bins 5,200,000 - 5,200,000 c.Additional 105 Foot Digester 5,100,000 - 5.100,000 d.Rehabilitate Solids Storage Equipment,12230 500,000 106,586 106,586 393,414 5.Electrical Power Systems a.Eledl Fac Modifns&Safety Upgrades,P2-47-1 2,870,000 143,225 71218 214,443 2,655,557 b.Facility&Process Mods.,P2-47.3 2,410,000 - 2,410,000 6.Safety Improvements EL Fac Modifns&Safety Upgrades,P2-47-2 2,008,000 354,668 605,494 960,162 1,047,838 b.Seismic Retrofit of Non-Stricture Systems,132-50 1,680,000 182,754 502,195 684,949 995,051 6.9 c.Seismic Retrofit,Structural Rents P2-532,3,4,5,6 4,075,000 3,363,439 230,626 3,594,065 480,935 d.Chemical and Plant Water Modifns,P2-55 4,200,000 625,669 2,849,863 3,475,532 724,468 e.Reclaimed Water System Pint.2 3,335,000 20,000 20,000 3,315,000 f.Fire Protection,Signs&Water Sys Modifns,P2-46 4,535,000 629,918 2,911296 3,541214 993,786 7.Miscellaneous Projects a.Priority Misc.Mod.,P2-43-1 5,145.000 5,196,846 4,530 5201,376 (56,376) b.Misc.Modifications,P2-43-3 2,730,000 2,730,909 23,113 2,754,022 (24,022) c.Allowance for Emergency Repairsllmpr. 4,250,000 - 50,000 50,000 4,200,000 jr„r d.Allowance for Planned Small Projects (See Schedule D) 3,000,000 140,991 383,955 524,946 2,475,054 8.Support Facilities and Site Improvements a.Operations Building,P2-23-5-1 3,615,000 3,505,187 13,591 3,518,778 96,222 b.Renovation of Existing Whse,P2-23-6-2R 485,000 1,642 91,860 93,502 391,498 c.Maintenance Building,P2-353 6,087,800 751,213 4,362,259 5,113,472 974,328 Transfer to Project Below (64.544) - - - (64,544) Transformer upgrades at Operating Center 64,544 3,963 19.903 23,866 40,678 d.Phase II She&Security Imp.,P2-35-5 2.200,000 191,123 274,444 465,567 1,734,433 e.Construction Management Office,M4"P2354) 529.000 687,876 18.926 706.802 (177,802) jai Sub-Total -Treatment Plant 2 125,590,800 37,427,095 14,352,564 51,779,659 73,811,141 C.Interplant and Joint FacfllNes 1.Support Facilities and Site Improvements a.Rehabilitation of OLd Lab to Offices,J-11-1A,2 353,700 47,357 437,699 485,056 (131,356) Transfer to Project Below (230,000) - - - (230,000) Demolition of Old Lab for Offices,J-11-1 230,000 48,671 189 48,860 181,140 b.Demolition or Reuse of Old Control Center 200,000 - 200,000 �w c.Demolition of Support Bldg.@PK2,J-27 215,000 109.504 109,504 105,496 d.CNG Refueling Station 840,000 - 590,000 590,000 250,000 e. Information Technologies Trailer Conplex,P1-08-1 400,000 155,151 314.291 469,442 (69,442) f.Open Bay Enctoures at PR 1 warehouse 60,000 - 60,000 60,000 - y�,r 2.Outfall&Booster Pump Stations a.Surge Tower Replacement,J-34-1 6,550,000 804,276 503,584 1.307,860 5,242,140 b.Outfall Reliability&Pumping Annex OOBS"C"J34 31,085.000 - 31,085,000 c.Ext&Repl 78"to Deep Water w/120"Outfall 111,000,000 - 111,000,000 3.Information Management Systems a.Computerized Fac.Records and Dwg.Sys.J-25-1 3,930.000 611,195 16,102 627,297 3.302.703 Transfer to Project Below (80.100) - 790,935 790,935 (871,035) ` New Safety Division Offices,J-41-1 80,100 64,025 15,524 79,549 551 b.Financial Information System(IT) 2,025,000 310,899 1,400,000 1,710,899 314,101 c.Network Systemlntegration(IT) 797,000 183.157 72,655 255,812 541,188 Transfer to Projects Below (162,083) - - - (162,083) Network Integration Consulting 42,700 22,179 1,188 23,367 19,333 Replace Fuel System Control 60,000 - 728 728 59,272 Network Interface Upgrade 49,808 10,698 2.025 12,723 37,085 O&WGSA Computer Upgrades 9,575 8,544 - 8,544 1,031 (Continued) Lit Section 3-Page 6 1 ' CORF Review Summary of Joint Works Construction Requirements-Projected Life For the Six Months Ended December 31, 1996 - Current Total Approved 6130196 Year Projected Remaining rm Project Accumulated Projected Cost at Future Budget Cost Cost 00197 Budget C. Interplant and Joint Facilities fcont.) d.CD-Optical Data Archiving(IT) 75,000 - 75,000 t e.Information Cabling Addition(IT) 100,000 - 100,000 100,000 - f.Upgrade Phone System(IT) 260,000 - 200,000 200,000 60,000 g.Network Hardware Upgrade(IT) 640.000 - 280,000 280,000 260,000 Transfer to Projects Below (194,670) - - - (194,670) ,=3 Network Hardware Upgrade-Small Hubs 7,620 - 7,620 7,620 - Network Hardware Upgrade-Backbone 187,050 - 187,050 187,050 - h.Replace Security Access System(IT) 180.000 - 180,000 - 180,000 I. Miscellaneous PLC Hot Standby Upgrades 160,000 - 160,000 160,000 - ea 4.Plants 1&2 Monitor/Control Sys, J-31 4,200,000 4,349,163 384,809 4,733,972 (533.972) Transfer to Projects Below (49,160) - - - (49.160) Fiber Optic Data Hwy Upgrade 49,160 68.888 5,200 74,088 (24,928) a.Fiber Optic Inter,J-31-1 1,000,000 789,772 8284 798,056 201,944 b.OOBS's Control System,J-31-2 950,000 366,986 1,061,686 1,428,672 (478,672) a Plant 1 Headworks System,J-31-3 850,000 - 150,000 150,000 700,000 d.Secondary Expansion,Plant 2,J-31-4 500,000 - 105,000 105,000 395.000 -- e.SCADA1Automation Master Plan&Upgrades,J-42 1,350,000 - 371,044 371,044 978,956 5.Electrical Power Systems a.Electi.Power Systems Rehab.Studies J-25-2,3&4 1,330,000 97,531 423,370 520,901 809,099 b.Standby Power Reliability Modifns,J-33-1,2 13,900,000 687.176 154,843 842,019 13,057,981 - a MSP No.3 at Headworks 2,J-33-2 1,675,000 - 473,000 473,000 1,202,000 d.Electrical Power Distribution,12kv 2,707,000 - - - 2,707,000 rsd e.Improvements to Central Generation 680,000 - - - 680,000 Transfer to Projects Below (102,760) - - - (102,760) Boiler Chemical Dosing System 2,8W 13,935 13,935 (11,135) Piping Insulation Addition 4,800 1,448 2,494 3,942 858 Steam System Modifn 34,6W 956 191 1,147 33,453 Battery Sys Addn at Central Generation 60,560 6,016 27,740 33,756 26,804 f.Cable Tray Improvements 2,750,000 - - - 2,750,000 g.Area Classification far Pits 1&21-35 - - 50,000 50,000 (50,000) a� 6.Bushard Interplant Trunk Replacement 26,100,000 - - - 26,100,000 7.Miscellaneous Projects a.In-Plant Sampling System Modifn 70.000 - - - 70,000 -- Transfer to Project Below (30,260) - - - (30,260) Final Sampler System Upgrades 30.260 19,314 19,314 10,946 b.Allowance for Planned Small Projects (See Schedule E) 3,000,000 446,654 279,796 726,450 2,273,550 a Allowance for Emergency Repairslimpr. 3,220,000 - 80.000 80,000 3,140,000 8.Biosolids Disposal Projects a.Compost Demonstration Plant 9,000,000 - 9,000,000 �+ b.Land Acquisition 22,550,000 647,082 1,203 648285 21,901,715 a Landfill Development Phase 1 28,600,000 - 28,600,000 d.Compost Facility 50,000,000 - 50,000,000 e.Biosolids Disp.Landfill Phase 112011 15,600,000 - 15,600,000 �+ I.Biosoiids Disp.Equip Phase I&II 2001 11,550.000 - 11,550,000 9.Water Reclamation Regional Expansion 76,859,200 20,000 20,000 76,839,200 Transfer to Projects Below (680-000) (680,000) Redmation Plant No.1 Water Quality Management Study 280,000 1,693 1,693 278,307 mow OCSDJOCWD Regional Water Reclamation Plant Study 400,000 151,472 11.445 162,917 _ 237,083 Sub-Total -Interplant&Joint 437,211,900 10,023,742 8,929,695 18,773,437 418,438,463 Sub-Total - Major Projects 910,723.800 71,345,302 47,321,535 118,486,837 792.236.963 (Continued) Section 3-Page 7 k 1996-97 Mid Year Report Summary of Joint Works Construction Requirements-Projected Life For the Six Months Ended December 31, 1996 ,, Current Total Approved 6130196 Year Projected Remaining Project Accumulated Projected Cost at Future Budnet Cost Cost 6130197 Budget D.Special Projects 1.Master Planning a Admin.Support Fac.@ Pit 1,J-38-1 2,472,000 93,660 58,798 152,468 2,319,542 ( b.Ocean Cutfall Rehab,J-39 1,225,000 58,186 503,439 561.625 683,375 c.Peak Hydraulic DischargelOutfall Studies 1,500.000 - 847,265 847265 652,735 Transfer to Project Below (1,151,000) - - - (1,151,000) 4 i Determination of Peak hydraulic Discharge,J-40-1 1,151,000 251,799 547,265 799,064 351,936 d.Financial Planning,J40.2 470,000 - 199,138 199,138 270,862 e.Coll,Trtrmt&Disp Faa Strategic Study,J-40.3 750.000 - 266,870 266,870 483,130 f.CEQA,Public Participation,J-40-4 155,000 - 59,893 59,893 95,107 2.Technical Service Projects a.Central Lab Modrfns 641,300 - 641,300 Central Lab Expansion J-17-3 - 4,224 4,224 (4,224) b.Phase I LI.M.S.Implementation 280,000 14,385 3,619 18,004 281,996 c.Misr:Lab Improvements 125,000 - - - 125,000 Transfer to Project Below (58,180) - - - (58,180) Retrofitting Lab Fume Hoods 49,200 - 37,580 37,580 11,620 Refurbish Source Control Rm#119 in Pit 1 Lab 8,980 - 322 322 8,658 d. NPDES Permit Support 255,000 466,336 91,081 577.417 (322,417) e.Emission Modeling Testing 40,000 - 25,000 25,000 16,000 y f. Air Quality Database Development 60,000 - 10,000 10.000 50,000 g.Sulfur Monitoring 223,000 - 15,000 15,000 208,000 h.Central Gen Parameter Monitoring 487,000 3,519 25,000 28,619 458,481 i.Retrofit of Chemical Scrubbers 50.000 - 20,000 20,000 30,000 3.Operations Depa*nent Projects a OOB's Confined Space Study&Mod 50,000 - - - 50,000 b.Energy Studies,Ernest 1,e50,000 - 15,000 15,000 1,635,000 Transfer to Project Below (2,748) - - - (2,748) Edison Envest Lighting Retrofit Z748 - 3,444 3,444 (696) c.Turbidity Monitor&Regulatory Equip 85,000 - 40,000 40,000 45.000 d.FullScale Blosolids Reduction 1,500,000 - 30,000 30,000 1.470,000 1 I e.Misc Optimization Studies&Improvements 430,000 - 50,000 50,000 380,000 be Transfer to Project Below (99,502) - - - (99,502) Pulse Pwr Enhancement of Solids Proc(Part B)Eva] 99,502 - 34,841 34,841 64,661 f.Scrubber Chemical Feed System Mod. 600.000 - 35,000 35,000 565,000 g.Pulse-Power Microbe Destruction Project 1,655,000 - 72,000 72,000 1,583,000 jrrl h.Meadworks Screening Mat.Dewater.Dev. 410,000 - 40,000 40,000 370,000 Transfer to Project Below (166,520) - - - (166,520) Pulse Pwr Enhancement of Solids Proc(Part A)Eval 36,520 12,305 17,094 29,399 7,121 Screenings Compactor Systems Intl at Pits 1&2 130,000 - 433 433 129,567 {� 1.Miscellaneous Reliability&Redund.Projects 150.000 - 100,000 100,000 50.000 j.Plant Water Filtreation System 120.000 - - - 120.--W Sub-Total-Special Projects 15.383.300 924,414 3.148.082 4,072.496 11-310,804 U� E.Equipmenthems 24,325,000 740,495 1,351,977 2.092A72 22,232,528 Sub-Total-JolntWorks Capital Requirements 950,432,100 73,010,211 51,821,594 124.831.BW 825.6W.2% li Construction in Progress Completed at 06/30/96 - 81.723 975 81.723.975 Total JointWoft Capital Requirements 950,432,100 154.734.186 51,821,594 206.555.780 743,876,320 I ' JII Yt� Section 3-Page 8 � i L Budget Review by District All Districts Operating and Capital Facilities Budget Review For the Six Months Ended December 31, 1996 Operating Budget Review 1996-97 Year-To- Remaining Year-To-Date Budget Date Budget %Expended REVENUES: Tax Levy(No.11 Bond Fund Only) 1,000 3,627 (2,627) 36270% rs Tax Mlocations/Subventions(Share of 1%) 30,971,000 12,887,485 18,083,515 41.61% Connection Fees 4,528,000 3,725,547 802,463 8228% IRWD Fees 2,842,000 1,980,561 861,439 69.69% Other Fees 67,957,000 34,301,437 33,655,563 50.48% Sale of Capacity Rights 700,500 - 700,500 0.000/0 Interest&Misc.Receipts 20,502,000 11,757,215 8,744,785 57.35% Total Revenues 127,501,500 64,655,872 62,845,628 50.71% _ OUTLAYS: Share of Joint Works Trmt.Plant 44,895,000 22,288,000 22,607,000 49.64% w+ District Trunk Sewer Construction 8,325,600 1,696,023 6,629,577 20.37% COP/Bond Retirement and Interest Expense 35,973,000 20,617,972 15,355.028 57.320/6 Share of Joint Works Operating Expenses 48,700,000 24,258,959 24,441,041 49.81% District Operating&Other Expenditures 10,348,500 8,765,090 1,583,410 84.70% Total Outlays 148,242,100 77,626,044 70,616,056 52.36% too Capital Facilities Budget Review Balance Adjustments Transfer to Balance 711198 8 Additions Fixed Assets 12131/96 CONSTRUCTION IN PROGRESS: Districts 1-14 Construction in Progress 21,279,950 1,696,023 - 22,975,973 �'i Share of Joint Works 74,857,231 22,288.000 (5,052,287) 92,092,944 Sub-Total 96,137,181 23,984,023 (5,052,287) 115,068,917 COMPLETED PROPERTY,PLANT&EQUIP: Land and Property Rights 2,645,921 - - 2,645,921 Collection Lines and Pump Stns. 292,209.963 - - 292,209,963 Treatment Facilities 19,922 - - 19,922 Disposal Facilities 101,528 - - 101,528 General Plant and Admin.Facil. 880,037 - - 880,037 Equity in Joint Treatment Faal. 689,580,495 (307,801) 5,052,287 694,324,981 Other Assets at Cost Less Amort. 182,270 (30,197) - 152,073 Sub-Total 985,620,136 (337,998) 5,052,287 990,334,425 Total Property,Plant&Equipment&CIP 1,081,757,317 23,646,025 - 1,105,403,342 too Section 4- Page 1 1996-97 Mid Year Report District No. 1 -Operating and Capital Facilities Budget Review For the Six Months Ended December 31, 1996 Operating Budget Review 1996-97 Year-To- Remaining Year-to-Date Budget Date Budget %Expended REVENUES: Tax Levy(Band Fund(s) Only) - - - 0.00% Tax Allocations/Subventions (Share of 1%) 2,105,000 760.163 1,344,837 36.11% Connection Fees 112,000 145,896 (33,896) 130.26% Other Fees 6,697,000 3,059,556 3,637,444 45.69% Sale of Capacity Rights 50,000 - 50,000 0.00% Interest&Misc.Receipts 963,000 761.856 201,144 79.11% Total Revenues 9,927,000 4,727,471 5,199,529 47.62% OUTLAYS: L.+ Share of Joint Works Trmt.Plant 4,503,000 2,244.402 2,258,598 49.84% District Trunk Sewer Construction 125,000 - 125,000 0.000/0 COP/Bond Retirement and Interest Expense 4,672,000 2,661.139 2,010,861 56.96% Share of Joint Works Operating Expenses 4,942,000 2,506,814 2,435,186 50.72% District Operating &Other Expendtures 538,000 792,450 (254,450) 147.30% Total Outlays 14,780,000 8,204,805 6,575.195 55.51% low Capital Facilities Budget Review Balance Adjust rants Transfer to Balance 711196 &Additions Fixed Assets 12131/96 CONSTRUCTION IN PROGRESS: j 2-30 Memory Lane Interceptor 72 72 bra Sub-Total 72 - - 72 Share of Joint Works 7,526,531 2,244,402 (508,766) 9,262.167 Sub-Total 7,526,531 2,244,402 (508,766) 9,262,167 f COMPLETED PROPERTY, PLANT&EQUIP: r.d Land and Property Rights 81,398 - - 81,398 Collection Lines and Pump Stns. 6,902,929 - - 6,902,929 Treatment Facilities - - - - Disposal Facilities 11,593 - - 11,593 General Plana and Admin. Facil. 58,241 - - 58,241 Equity in Joint Treatment Facil. 70,884,881 (30,996) 508,766 71,362,651 Other Assets at Cost Less Amort. 285 (285) - - Sub-Total 77,939,327 (31,281) 508,766 78,416,812 Total Property, Plant&Equipment &CIP 85,465,930 2,213,121 - 87,679,051 W Section 4-Page 2 V Budget Review by District District No. 2-Operating and Capital Facilities Budget Review For the Six Months Ended December 31, 1996 - Operatinga Budget Review 1996-97 Year-To Remaining Year-To-Date Budget Date Budget %Expended REVENUES: r Tax Levy(Bond Fund(s)Only) - - - 0.00°/6 Tax Allocations/Subventions(Share of 1%) 9,515,000 4,178,951 5,336,049 43.92% Connection Fees 2242,000 1,905,345 336,655 84.98% Other Fees 22,633,000 10,979,034 11,653.966 48.51% m Sale of Capacity Rights 310.500 - 310,500 0.00°/0 Interest&Misc.Receipts 6,071,000 3,506,629 2,564,471 57.76% Total Revenues 40,771,500 20,569,859 20,201,641 50ASOlo „a OUTLAYS: Share of Joint Works Trmt.Plant 13,077,000 6,505,868 6,571,132 49.75% DistrictTrunk Sewer Construction 555,000 43,396 511,604 7.82% COP/Bond Retirement and Interest Expense 11,817,000 7,029,796 4,787,204 59.49% Share of Joint Works Operating Expenses 15,465,000 7,852,259 7,612,741 50.77% District Operating&Other Expenditures 2,115,500 2,574,848 (459,348) 121.71% Total Outlays 43,029,500 24,006,167 19,023,333 55.79% Capital Facilities Budoet Review Balance Adjustments Transferto Balance �► 711196 &Additions Fixed Assets 12131196 CONSTRUCTIONIN PROGRESS: 2-14-5112 SARI Manhole 360,907 20,447 381,354 2-7 Atwood Subtrunk Modification 6,065 2,942 9,007 lee 2-7A Design Engineering 7,478 2,295 9,773 2-38 Olive Subtrunk&SARI Crossing 13,625 13,625 2-37 Miscellaneous Improvements to Pump Stations 3,813 1,604 5,417 bim 2-39SACSR Easement Modification 3,995 12,167 16,162 SA River Trunk Flood Protection 35,224 35,224 As/Blt Drawings Coyote Canyon 0 193 193 2-32 SAWPATrunk Line 2,984 2,984 2-33 Palm Ave.Purchase Agreement 2,761 2,761 Foul Air Bypass @ SARI 3,129 3,129 2-35 Eudid Trunk&Interceptor 9,741 2,828 - 12,569 Miscellaneous Charges to Closed W.O. 827 920 1,747 Sub-Total 450,549 43.396 - 493,945 Share of Joint Works 21,862,418 6,505,868 (1,474,762) 26,893,524 Sub-Total 22,312,967 6,549.264 (1,474,762) 27,387,469 COMPLETEDPROPERTY,PLANT&EQUIP: Land and Property Rights 517,694 - - 517,694 Collection Lines and Pump Stuns. 96,894,898 - - 96,894,898 Treatment Facilities - Disposal Facilities 33,172 - - 33,172 ed General Plant and Admin.Facil. 215,420 - - 215,420 Equity in Joint TreatmentFacil. 202,773252 (89,847) 1,474,762 204,158,167 Other Assets at Cost Less Amort. 39,658 (10,221) - 29,437 Sub-Total 300,474,094 (100,068) 1,474,762 301,848,788 Total Property,Plant&Equipment&CIP 322�787,0611 6,449,196 - 329,236,257 Section 4-Page 3 1996-97 Mid Year Report District No. 3-Operating and Capital Facilities Budget Review For the Six Months Ended December 31, 1996 U Operating Budget Review 1996-97 Year-To- Remaining Year-To-Date Budget Date Budget %Expended REVENUES: Tax Levy(Bond Fund(s)Only) - - - 0.00% Tax Allocations/Subventions(Share of 1%) 10,615,000 4,197,624 6,417,376 39.54% Connection Fees 1,121,000 508,045 612,955 45.32% Other Fees 22,514,000 11,557,393 10,956,607 51.33% Sale of Capacity Rights 150,000 - 150,000 0.00°� Interest&Misc.Receipts 6,820,000 3,807,614 3,012,386 55.83% Total Revenues 41,220,000 20,070,676 21,149,324 48.69% OUTLAYS: 1„r Share of Joint Works Trmt.Plant 13,581,000 6,717,603 6,863,397 49.46% District Trunk Sewer Construction 3,710,000 588,193 3,121,807 15.85% COP/Bond Retirement and Interest Expense 11,477,000 6,348,790 5,128,210 55.32% Share of Joint Works Operating Expenses 14,349,000 7,091,341 7,257,659 49.42% District Operating&Other Expenditures 4,049,500 2,341,780 1,707,720 57.83% Total Outlays 47,166,500 23,087,707 24,078,793 48.95% Capital Facilities Budget Review Balance Adjustments Transfer to Balance 711196 &Additions Fixed Assets 12131/96 6J CONSTRUCTION IN PROGRESS: 3-25 Orange-Westem Sub-Trunk Relief Sewer 56,609 - - 56,609 11-17 Slater P/S Upgrade-3&11 1,221,948 75.788 - 1,297,736 3-36 Techite Pipe Replacement 2,008,671 115,786 - 2,124,457 3-36R Repl.Westminster Ave.Force Mains 4,253,044 146,941 - 4,399,985 3-371-5 Widening Project 8,411 522 - 8,933 3-38 Miller-Holder Trunk Sewer Improvements 444,285 38,070 - 482,355 3-38-1 Improv.to Miller-Holder Trunk Sewer 4,466 19,863 - 24,329 3-38-3 Improv.to Miller-Holder Trunk Sewer 67,145 142.180 - 209,325 3-39 Miller-Holder Easement 58,752 (50.000) - 8,752 low 2-37 Miscellaneous Improvements to Pump Stations 6,483 2,727 9,210 3-35R-1 Mag Trunk West - 46,132 46,132 3-8-1 Relocate Portion of Los Alamitos Sewer - 50,000 50.000 Miscellaneous Charges to Closed W.O. 3,596 184 - 3,780 Sub-Total 8,133,410 588,193 - 8.721,603 Share of Joint Works 22,577,426 6,717,603 (1,522.759) 27,772,270 L Sub-Total 30,710,836 7,305,796 (1,522,759) 36,493,873 COMPLETED PROPERTY,PLANT&EQUIP: Land and Property Rights 280,231 - - 280,231 Collection Lines and Pump Stns. 63.265,957 - - 63,265,957 Treatment Facilities 9,922 - - 9,922 Disposal Facilities 28,419 - - 28.419 General Plant and Admin.Facil. 317,991 - - 317,991 Equity in Joint Treatment Facil. 208,248,103 (92,771) 1.522,759 209,678,091 Other Assets at Cost Less Amort. - - - - y.! Sub-Total 272,150,623 (92,771) 1,522,759 273,580,611 Total Property,Plant&Equipment&CIP 302,861,459 7,213,025 - 310.074.484 w Section 4-Page 4 U Budget Review by District District No.5-Operating and Capital Facilities Budget Review For the Six Months Ended December 31,1996 Operating Budget Review 19%-97 Year To- Remaining Year-To-Date Budget Date Budget %Expended REVENUES: I=d Tax Levy(Bond Fund(s)Only) - - - 0.00% Tax Allocations/Subventions(Share of 1%) 2,415,000 1,224,986 1,190,014 50.72% Connection Fees 112,000 275,592 (163,592) 246.06% Other Fees 2,714,000 1,424,651 1,289,349 52.49% Sale of Capacity Rights 23,000 - 23,000 0.00% Interest&Misc.Receipts 1,643,000 872,801 770,199 53.12% Total Revenues 6,907,000 3.798,030 3,108,970 54.99% w OUTLAYS: Share of Joint Works Trmt.Plant 1,715,000 851,401 863,599 49.64% District Trunk Sewer Construction 175.000 69,853 105,147 39.92% COP/Bond Retirement and Interest Expense 1,845,000 1,274,448 570,552 69.08% Share of Joint Works Operating Expenses 1,924,000 949,144 974,856 49.33% District Operating&Other Expenditures 675,000 664,785 110,215 83.67% Total Outlays 6,334,000 3,709,631 2,624,369 58.57% Capital Facilities Budget Review Balance Adjustments Transfer to Balance „d 711196 &Additions Fixed Assets 12/31196 CONSTRUCTION IN PROGRESS: 5-35 So.Coast Trunk Sewer-Ind Phases 1&2 3,811 - - 3,811 5-36 Crystal Cove P/S 8,477 - - 8,477 5-34-2 Bayside Drive Trunk 109.689 109.689 2-37 Miscellaneous Improvements to Pump Stations 11,440 4,813 16,253 Lido PIS#2 MSP Upgrade - 5,381 5,381 Miscellaneous Charges to Closed W.O. 286 - - 286 bed 5-32 Bitter Pt&Rocky Pt P/S Improv.5&6 514 - - 514 5-37-3&4 PCH Gravity Swr Rehab 5&6 527,823 60,406 - 588.229 5-39 Siphon 5&6 16 - - 16 Bay Bridge P/S Lighting 5&6 876 - 876 Bay Bridge P/S Platform 11,993 -(747) 11.246 Bitterpoint P/S Fan Upgrade 2,881 2,881 Hydrogen Peroxide Trials 5&14 1,332 - - 1,332 ,., Sub-Total 679,138 69,853 - 748,991 Share of Joint Works 2,849,403 851,401 (192,997) 3,507,807 Sub-Total 3,528,541 921,254 (192,997) 4,256,798 a.d COMPLETED PROPERTY,PLANT&EQUIP: Land and Property Rights 69,740 - - 69,740 Collection Lines and Pump Stns. 34.173,313 - - 34,173,313 Treatment Facilities 7,347 - - 7,347 Disposal Facilities 7,115 - - 7,115 General Plant and Admin.Facil. 39,402 - - 39,402 Equity In Joint Treatment Facil. 26,847,926 (11,757) 192,997 27,029,166 NCO Other Assets at Cost Less Amon - - - - Sub-Total 61,144,843 (11,757) 192,997 61,326,083 Total Property,Plant&Equipment&CIP 64,673,384 909,497 - 65,582,881 r.r o+d Section 4- Page 5 1996-97 Mid Year Report District No. 6-Operating and Capital Facilities Budget Review For the Six Months Ended December 31, 1996 Operating Budget Review 1996-97 Year-To- Remaining Year-To-Date Budget Date Budget %Expended REVENUES: Tax Levy(Bond Fund(s)Only) - - - 0.00% b Tax Allocations/Subventions(Share of 1%) 1,225,000 490,473 734,527 40.04% Connection Fees 45,000 27,892 17,108 61.98% Other Fees 3,400,000 1,753,766 1,646,234 51.58% I 1 Sale of Capacity Rights 31,000 - 31,000 0.00% �s► Interest&Misc.Receipts 1,146,000 599.188 546,812 52.29% Total Revenues 5,847,000 2,871,319 2,975,681 49.11% OUTLAYS: Share of Joint Works TmTt Plant 1,953,000 985,129 967,871 50.44% District Trunk Sewer Construction 360,000 243,652 116,348 67.68% COPBond Retirement and Interest Expense 1,470,000 761,128 708,872 51.78% Share of Joint Works Operating Expenses 1,779,000 885,115 893,885 49.75% b District Operating&Other Expenditures 179,500 342,431 (162,931) 190.77% Total Outlays 5,741,500 3,217.455 2,524,045 56.04% Capital Facilities Budget Review �r+ Balance Adjustments Transfer to Balance 711196 &Additions Fixed Assets 12/31196 iwd CONSTRUCTIONIN PROGRESS: Misc.Chg.to Closed Work Order 12 - - 12 l� Realign Dover Trunk Sewer 3,569 - - 3,569 14-1-1 A&B Gisler Int.,14-1-2 Baker Street 79,955 (18) - 79,937 6-12 Fairveiw Relief 354,553 1,078 - 355,631 6-13 Air Base SewersAbandonment 57,558 727 - 58,285 L P/S Lighting&Emergency Ute Upgrade (32,915) - - (32,915) 2-37 Miscellaneous Improvements to Pump Stations 572 241 - 813 5-32 Bitter Pt&Rocky Pt P/S Improv.5&6 187 - - 187 5-37-3&4 PCH Gravity Swr Rehab 5&6 2,035,667 241.624 - 2,277,291 5-39 Siphon 5&6 1 - - 1 Bittorpoint P/S Fan Upgrade 5&6 960 - - 960 Sub-Total 2,500,119 243,652 - 2,743,771 Share of Joint Works 3,321,731 985,129 (223,311) 4.083,549 Sub-Total 5,821,850 1,228.781 (223,311) 6.827,320 COMPLETED PROPERTY,PLANT&EQUIP: Land and Property Rights 562 - - 562 Collection Lines and Pump Stns. 5,152,390 - - 5,152,390 Treatment Facilities Z653 - - 2,653 Disposal Facilities 7,394 - - 7,394 General Plant and Admin.Facil. 113,749 - - 113,749 Equity in Joint Treatment Facil. 30,079,312 (13,605) 223,311 30,289,018 Other Assets at Cost Less Amon. - - - - Sub-Total 35,356,060 (13,605) 223,311 35,565,766 Total Property,Plant&Equipment&CIP 41,177,910 1,215,176 - 42,393,086 Ind Section 4-Page 6 11I U woo Budget Review by District District No.7-Operating and Capital Facilities Budget Review For the Six Months Ended December 31, 1996 Operating Budget Review 1996-97 Year-To- Remaining Year-to-Date Budget Date Budget %Expended REVENUES: Tax Levy(Bond Fund(s)Only) - - - 0.00% taw Tax Allocations/Subventions(Share of 1%) 3,055.000 1,057,911 1,997,089 34.63% Connection Fees 224,000 467,866 (243,866) 208.87% Other Fees 5,960,000 3,178,859 2,781,141 53.34% Sale of Capacity Rights 50,000 - 50,000 0.00% Interest&Misc.Receipts 1,746,0W 1,036,704 709296 59.38% Total Revenues 11,035,000 5,741,340 5293,660 52.03% �e OUTLAYS: Share of Joint Works Trmt Plant 4,041,000 2,005,920 2,035,080 49.64% District Trunk Sewer Construction 970.000 266,671 703,329 27.49% COP/Bond Retirement and Interest Expense 2,316,000 1,361,865 954,135 58.80% Share of Joint Works Operating Expenses 4,695,000 2,079,785 2,615215 44.30% District Operating&Other Expenditures 1,604,000 1,106,754 497.246 69.00% Total Outlays 13,626,000 6,820,995 6,805,005 50.06% Capital Facilities Budget Review Balance Adjustments Transfer to Balance 7M196 &Additions Fixed Assets 12131196 CONSTRUCTION IN PROGRESS: 7-22 Parallel&Repl.Lemon Heights 2,077,117 14.735 - 2,091,852 7-23-1 College Ave.Pump Sin Repl Force Mains 20,093 3,360 - 23,453 7-24 Manhole Access Modifications 15,121 - - 15,121 7-7-1 Main St P/S Improv. 155,246 33,846 - 189,092 2-37 Miscellaneous Improvements to Pump Stations 11,440 4,813 - 16,253 am 14-1-1 A&B Gisler Int, 14-1-2 Baker Street Force Main Districts 6,7&14 44,166 (40) - 44,126 7-14 Abandon 9 PIS,7-14-1&2 858,064 136,570 - 994,634 7-16 Lemon Heights Sewer 57,572 - - 57,572 Techite Pipe Replacement 2,663 - - 2,663 7-17 Orange Park Acres Sewer Repl. 35,360 337 - 35,697 7-1-2 Gisler-Redhill Trunk Relocation 25,329 69,846 - 95,175 Miscellaneous Charges to Closed W.O. 1,663 3,204 - 4,867 Sub-Total 3,303,834 266.671 - 3,570,505 Share of Joint Works 6,707,688 2,005.920 (454,706) 8.258,902 'c=' Sub-Total 10,011,522 2,272,591 (454,706) 11,829,407 COMPLETED PROPERTY,PLANT&EQUIP: Land and Property Rights 1.549,310 - - 1,549,310 Collection Lines and Pump Sins. 38,438218 - - 38,438,218 Treatment Facilities _ Disposal Facilities 10,782 - - 10,782 General Plant and Admin.Facil. 97,805 - - 97,805 Equity in Joint Treatment Faal. 61,015,160 (27.702) 454,706 61.442,164 Other Assets at Cost Less Amon 142,327 (19,691) - 122,636 Sub-Total 101,253,602 (47,393) 454,706 101,660,915 Total Property,Plant&Equipment&CIP 111265,124 2,225,198 - 113,490,322 m Section 4-Page 7 1996-97 Mid Year Report District No. 11 -Operating and Capital Facilities Budget Review For the Six Months Ended December 31, 1996 Operating Budget Review 1996-97 Year-To- Remaining Year-to-Date Budget Date Budget %Expended REVENUES: Tax Levy(Bond Fund(s)Only) 1,000 3,627 (2,627) 362.70% Tax Allocations/Subventions(Share of 1%) 2,041,000 977,377 1.063,623 47.89% Connection Fees 224,000 307,941 (83,941) 137.47% Other Fees 3,220,000 1,982,151 1,237,849 61.56% 4 Sale of Capacity Rights 40,000 - 40,000 0.00% Interest&Misc.Receipts 1,250,000 675,010 574,990 54.00% Total Revenues 6,776,000 3,946,106 2,829,894 58.24% OUTLAYS: Share of Joint Works Trmt.Plant 2,999,000 1,517,813 1,481.187 50.61% District Trunk Sewer Construction 845,000 423,049 421,951 50.06% COP/Bond Retirement and Interest Expense 2,182,000 1,095.359 1,086,641 50.20% Share of Joint Works Operating Expenses 3,718,000 1,758,610 1,959,390 47.30% District Operating 8 Other Expenditures 770,000 601,615 168,385 78.13% Total Outlays 10,514,000 5,396,446 5,117,554 51.33% Capital Facilities Budget Review Balance Adjustments Transfer to Balance V 711196 &Additions Fixed Assets 12/31196 CONSTRUCTION IN PROGRESS: 11-17 Slater P/S Sewage Sys Improv. 6.086,728 421,204 - 6,507,932 2-37 Miscellaneous Improvements to Pump Stations 4,385 1,845 - 6,230 Miscellaneous Charge to Closed W.O. 668 - - 668 Sub-Total 6,091,781 423,049 - 6,514,830 L Share of Joint Works 5,074,110 1,517,813 (344,061) 6,247,862 Sub-Total 11,165,891 1,940,862 (344.061) 12,762,692 COMPLETED PROPERTY,PLANT S EQUIP: �•+ Land and Property Rights 146,986 - - 146,986 Collection Lines and Pump Stns. 19,048,602 - - 19,048,602 Treatment Facilities - - - - Disposal Facilities 3,053 - - 3,053 General Plant and Admin.Facil. 30,682 - - 30,682 Equity in Joint Treatment Facil. 46,133,177 (20,962) 344,061 46,456,276 Other Assets at Cost Less Arnort. - - - - Sub-Total 65,362,500 (20,962) 344,061 65,685,599 Total Property,Plant&Equipment S CIP 76�528,39911 1,919,900 - 78,448,291 i V i V Section 4-Page 8 Budget Review by District District No. 13-Operating and Capital Facilities Budget Review For the Six Months Ended December 31, 1996 Operating Budget Review 199E-97 Year-To- Remaining Year-To-Date Budget Date Budget %Expended d REVENUES: Tax Levy(Bond Fund(s)Only) - - - 0.00% Tax Allocations/Subventions(Share of 1%) - - - 0.00% „d Connection Fees 448,000 86,970 361,030 19.41% Other Fees 819,000 364,687 454,313 44.53% Sale of Capacity Rights 6,000 - 6,000 0.00% Interest&Misc. Receipts 518,000 281,125 236,875 54.27% Total Revenues 1,791,000 732,782 1,058,218 40.91% OUTLAYS: Share of Joint Works Trrrd.Plant 462,000 229,566 232,434 49.69% District Trunk Sewer Construction 670,500 - 670,500 0.00% COP/Bond Retirement and Interest Expense 28,000 12,415 15,585 44.34% Share of Joint Works Operating Expenses 524,000 266,914 257,086 50.94% r+ District Operating&Other Expenditures 23,000 55,469 (32,469) 241.17% Total Outlays 1,707,500 564.364 1,143,136 33.05% Capital Facilities Budget Review Balance Adjustments Transfer to Balance 711/96 &Additions Fixed Assets 12131196 CONSTRUCTION IN PROGRESS: Share of Joint Works 767,648 229,566 (52,038) 945,176 Sub-Total 767,648 229,566 (52,038) 945,176 COMPLETED PROPERTY,PLANT&EQUIP: Land and Property Rights - - - - Collection Lines and Pump Stns. 2,751,557 - - 2,751,557 Treatment Facilities - - - - Disposal Facilities General Plant and Admin.Facil. - - - - Equity in Joint Treatment Facil. 6,839,993 (3,170) 52,038 6,888,861 Other Assets at Cost Less Amort. - - - _ end Sub-Total 9,591,550 (3,170) 52,038 9,640,418 Total Property,Plant&Equipment&CIP 10,359,198 226,396 - 10,585,594 low Section 4- Page 9 1 1996-97 Mid Year Report District No. 14-Operating and Capital Facilities Budget Review For the Six Months Ended December 31, 1996 Operating Budget Review 1996-97 Year-To- Remaining Year-to-Date Budget Date Budget %Expended REVENUES: Tax Levy(Bond Fund(s)Only) - - - 0.00% y Tax Allocations/Subventions(Share of 1%) - - - 0.000/0 IRWD Fees 2,842,000 1,980,561 861,439 69.69% Other Fees - 1,340 (1,340) 0.00% 1 Sala of Capacity Rights 40,000 - 40,000 0.00% +ed Interest&Misc.Receipts 345,000 216,388 128,612 62.72% Total Revenues 3,227,000 2,198,289 1,028,711 68.12% OUTLAYS: � r++ Share of Joint Works Trmt.Plant 2,564,000 1,230,298 1,333.702 47.98% District Trunk Sewer Construction 915,100 61,209 853,891 6.69% j COP/Bond Retirement and Interest Expense 166,000 73,032 92,968 44.00% Share of Joint Works Operating Expenses 1,304,000 868,977 435,023 66.640/6 District Operating&Other Expenditures 394,000 364,958 9,042 97.71% Total Outlays 5,343,100 2,618,474 2,724,626 49.01% l� Capital Facilities Budget Review Balance Adjustments Transfer to Balance V 711196 &Additions Fixed Assets 12131/96 CONSTRUCTION IN PROGRESS: 14-1-1 A&B Gisler Int, 14-1-2 Baker St. Je1j Force Main,Districts 6,7&14 21,444 (50) - 21,394 Main St.Pump Station Improvements 7-7-1 98,838 61,298 - 160,136 Main St.Flume Flowmeter 40 - - 40 1 Bay Bridge PIS Lighting Improvements 5&14 46 - - 46 �r Hydrogen Peroxide Trials 5&14 70 - - 70 Bay Bridge Platform Addition - (39) (39) Bitterpoint PIS Fan Upgrade 5&14 609 - - 609 L+ Sub-Total 121,047 61,209 - 182,256 Share of Joint Works 4,170,276 1,230,298 (278,887) 5,121,687 s.W Sub-Total 4,291,323 1,291,507 (278,887) 5,303,943 COMPLETED PROPERTY,PLANT&EQUIP: Land and Property Rights - - - - Collection Lines and Pump Stns. 25,582,099 - - 25,582,099 Treatment Facilities - - - - Disposal Facilities - - - - j.,► General Plant and Admin. Facil. 6,747 - - 6,747 Equity in Joint Treatment Facil. 36,758,691 (16,991) 278,887 37,020,587 Other Assets at Cost Less Amort. - - - - Sub-Total 62,347,537 (16,991) 278,887 62,609,433 Total Property,Plant&Equipment&CIP 66� 1,27 4,516 - 67,913,376 Ld I ' Section 4-Page 10 am Self Insurance Review Public Liability Fund Budget Review For The Six Months Ended December 31, 1996 .. Percent of Actual Budget Remaining Actual 1996-97 Through Through 1998-97 Through Increase Budget 12J31196 12J31J96 Budget 12/31195 (Decrease) 1. Beginning Reserves' 3,366,382 3.074.185 - 3.315,495 (241,3101 Revenues 2. In-Lieu Premiums - - - - - 3. Interest&Miscellaneous 250,000 68,060 27.22% 181,940 89,743 (21,683) 4. Allocation to Other Funds 120,000 108,907 11,093 32,475 76.432 5. Total Revenues 370,000 176,967 47.83% 193,033 122,218 54.749 eri Expenses 6. Salaries,Wages and Benefits 4,500 - 4,500 3,143 (3,143) rd 7. Benefits/Claims 90,000 141,966 157.74% (51.965) 22,000 119,965 S. Contractual Services 5,000 4,382 87.63% 618 656 3,726 9. Legal Services 160,000 269,258 16829% (109,258) 99,524 169,734 10. Professional Services 5,000 6,823 136.47% (1,823) 462 6,362 11. Supplies&Other 500 500 114 (114) 12. Sub-Total Expenses 265.000 422.427 550,12% (157.4271 125,899 296,529 13. Excess Loss Policy 120.000 62.500 5T500 62.500 ' 14. Total Expenses 385.000 484.927 125.96% (99,927) 125,899 359,029 15. Excess Revenue(Expenses) (15,0001 (307,9611 2053,07% 292.961 (3.681) (304,2801 16. Ending Reserves• 3.351.382 2.766.224 82 54% 585.158 3.311.814 (545.5911 a.+ •Includes$687,300 long term receivable due from the County of Orange. dv ant ad Section 5-Page 1 1996-97 Mid Year Report I Worker's Compensation Fund Budget Review W For The Six Months Ended December 31, 1996 Percent Actual of Budget Remalning Actual 1996-97 Through Through 1996-97 Through Increase Budnst 12/31198 12131/98 Budget 12131/95 (Decrease) 1. Beginning Reserves" 771,110 800.939 648,241 152,698 Revenues L.i 2. In-Lieu Premiums 225,000 121,154 53.85% 103,846 112,500 8,654 3. Interest&Miscellaneous 50,000 18,467 36.93% 31,533 19,601 (1,134) 4. Total Revenues 275,000 139,621 50.77% 135,379 132,101 7.520 Expenses 5. Salaries,Wages and Benefits - - - - - I ' 6. Benefits/Claims 160,000 130,472 81.55% 29,528 88,940 41,532 7. Contractual Services 30,000 12,500 41.67% 17,500 12,500 (0) 8. Legal Services 5,000 - - 5,000 - - j 9. Professional Services 30,000 13,904 46.35% 16,096 9,659 4,245 10. Supplies&Other 10.000 5 0.0y 9.995 5 J 11. Sub-Total Expenses 235,000 156.881 66.76% 78.119 111.099 45.782 12. Excess Loss Policy 40.000 - - 40A00 10.830 (10,8301 13. Total Expenses 275,000 156,881 57,05% 118,119 121.929 34.952 � `VJ L 14. Excess Revenue(Expenses) - (17,260) - 17.260 10.172 (27,4321 LI 15. Ending Reserves" 771.110 783.679 17.260 658.413 125.266 "Includes$139,231 long term receivable due from the County of Orange. L I ' L L I Section 5-Page 2 li Performance Objectives Executive Management (Division 2150) Executive Management is currently tracking four budgetary Performance Objectives: Treatment Cost in Dollars per Million Gallons Flow($/MG), Completion of Workplan Milestones, Completion of Budgetary Performance Objectives, and Ensuring Agenda Item Approval Upon Initial Submission. As shown in the graph below, we have achieved some of our performance objectives and missed others. Cost per MG is$12/MG below projections. This is predominantly due to flows being 3% higher than projected with expenditures at approximately 50% of budget for the first six months of the fiscal year. The Districts had nearly 450 second quarter or mid-year Workplan milestone tasks that required completion or some work progress. As shown, the vast majority of these milestones were met, but progress is slightly under our projected benchmark estimate. Many of the budgetary Performance Objectives for each division and department, described in the subsequent pages, were achieved; —• however, some of these were missed as well. Based on these data, it is clear the second quarter Investigation had an impact on Districts' short-term operations. Finally, it was the Executive Management Division's objective to ensure Agenda Items are completed such that items are approved by sub-committees and the Boards upon initial staff submission. Ninety-six (96%) percent of items submitted were passed with limited or no revision; only 4% were rejected or continued. r. 54.4 Treatment Cost,$per MG(x10) - I Workplan Milestone Achievement 80.0 ❑Actual p Target Performance objective 59.0 Achievement 80.0: Agenda Item Approval-1st 96. Submission(%) 80.0 r 10.0 20.0 30.0 40.0 50.0 60.0 70.0 80.0 90.0 100.0 Section 6 - Page 1 1996-97 Mid Year Report Board Secretary (Division 2160) The Board Secretary's Office has three Performance Objectives that are tracked: Agenda Package Preparation Tracking of Task On-time Performance, Ensuring Timely Filing of Board Files, and Development of an Agenda Procedures Manual. As shown in the graph, significant improvement is required. The Board Secretary's Office .. prepared a tracking sheet to assist in determining whether target dates for steps in agenda preparation have been met. These target dates include drafting of the agenda, agenda approvals, final changes/edits, photocopying and mailing. Many times agenda packages are mailed one day late due to a committee meeting, last minute changes to documentation, photocopier malfunction, etc. Several factors are typically beyond the control of the Board Secretary's Office which strives to maintain flexibility while meeting the milestones. The Board Secretary's Office is redesigning the target dates to more accurately reflect what is realistically achievable for all milestone targets as many times these target dates are off by one or two days. Filing of Board documents r. are behind three months due to vacations, holidays, training and loss of staff. The Agenda Procedures Manual was completed three quarters prior to the established due date. Agenda Package Timeline- Milestone Targets Met `- 50% File All Board Documents-30 Day ❑Actual Max. Turnaround p Target rr 100% Agenda Procedures Manual Completion r.r 0% 10% 20% 30% 404 504 60% 704 8016 904 1000/0 ■r rr r.n rr r. Section 6 - Page 2 .r Performance Objectives Communications (Division 2190) The Communication Division implemented three on-going survey mechanisms to measure customer satisfaction. Our focus on customer services continues to result in "above average" ratings in three important areas within the Communications Department--visitor(tour/speakers), photocopying services and Graphic Services. Two additional categories, employee satisfaction and information communicated, were not surveyed during the last quarter and are thus not included in the mid-year graphic; they are part of our Internal Communications Audit, which will not take place again until April. It is hoped that by April the effects of our workforce investigation, labor negotiations and a general level of dissatisfaction caused primarily by on-going change, will have subsided and will result in higher scores for employee satisfaction and information communicated. 86% Visitor(four/Speakers) r Satisfaction Rating _ f'' 1� 94% Photocopy Services Satisfaction ❑Actual Rating p Target 95% Graphics Services Satisfaction Rating 00/0 100/0 20% 30% 400/6 50% 60% 70% 80% 90% 100% Section 6- Page 3 L 1996-97 Mid Year Report GOALS TASK MILESTONES Executive Management Division Complete Behind Not Started Negotiate changes in ocean discharge monitoring requirements 1 0 0 Coordinate with SCCWRPto improve regional monitoring efforts 0 1 1 Develop new info.products to communicate compliance performance 1 1 0 Complete Ocean Outfall assessment 1 0 0 1•• Award contract for treatment master planning 3 0 0 Continue reclamation feasibility efforts with OCWD 3 0 0 Hold quarterly Board workshops to review progress/obtain guidance 3 0 0 601 Continue Districts-wide Safety Policy Review Committee 2 0 0 Develop communications strategies tc promote competitiveness plan 1 0 0 Implement communications programs to promote strategic plan process 1 0 0 L Evaluate effectiveness of employee communications programs 1 0 0 Develop business technical assistance program 1 0 0 Establish community outreach re:compliance performance 1 0 0 Implement employee recognition and wellness programs 1 0 0 Improve PRIDE program 1 0 0 Implement individual training program for all employees 1 0 0 V Implement re-training and cross-training program 1 0 0 Publish annual training calendar 1 0 0 Evaluate broad-banding and skill-based pay 0 1 0 L Implement a performance measurement monitoringfproductivity progran- 2 0 0 Implement FIS 1 0 0 Tie management evaluation to workplan performance 2 0 0 Improve CIP process and project delivery 1 1 0 TOTAL: 30 4 1 Board Secretary's Office Develop agenda package preparation timeline 1 1 0 Monitor through daily time logs filing of monthly agenda items 0 2 0 Develop agenda procedures manual 2 0 0 Finalize fees for agenda packages delivered to public 3 0 0 Improve records management processes 2 3 2 Assist HR staff with conflict of interest filings 1 0 0 u Provide employees with minutestagenda through IT 2 1 0 Continue cross-reference of easement and grant deed files 1 3 0 TOTAL: 12 10 2 d I V L' V L.I Section 6- Page 4 VI Performance Objectives .r GOALS TASK MILESTONES Commun ications Division Complete Behind Not Started Support Strategic Planning process 5 0 0 Prepare communications program for competitiveness plan 1 0 0 Expand internal communications programs 8 0 0 r.i Keep Boards apprised of Districts'progress 3 0 0 Establish outreach program for City Officials/State Legislators 1 0 0 Strengthen working relationship with business community 2 0 0 WW Implement outreach program to schools/universities 1 0 0 Develop slide library 0 2 0 Improve photocopying and mailroom::ustomer service 1 0 0 TOTAL: 22 2 0 rr Grand Total: 64 16 3 6W WW WW r IEW MW rl rw dl Section 6- Page 5 1996-97 Mid Year Report - Executive Management Department 83 Milestone Tasks t00% 2 90% 80% — - 70% WA - t7 Not Started 50% -- ■Behind 22 ❑Complete 40% i 30% 12 10% - 0% + -- -- Executive Board Communications Management Secretary's Division Division Office Section 6 - Page 6 r Performance Objectives Purchasing & Warehouse (Division 2230) The Purchasing &Warehousing Division has five Performance Objectives: Physical Inventory Accuracy, Supplier Performance Measurement System, Disposal of Obsolete Items, Reduction of New Items to Inventory, and Improved Contract Oversight and Administration. The warehouse is on target for physical inventory accuracy with a 97% rating. The supplier performance goal has been a disappointment during the 2nd Quarter and is not reflected in the graph. The supplier data was being tracked by two staff members who are now not with the Division; limited resources remain to address this data collection effort, requiring a re-thinking of priorities. The graph reflects sale of all 2,761 obsolete items identified, well above our benchmark target. We currently have stocked twenty-six (26) new items through mid-year which represents 28% of our annual target. Such performance is very good and indicates limited additions in new stock items, is 50% less than last fiscal year's 188 new item additions, and represents a significant achievement in warehouse control. Finally, we are tracking with our contracts oversight and administration, having monitored 75% of the non-Public Works agreements during the first six months. ----------- ------- r ----- 97% Physical Inventory Accuracy 100° "Disposal"of Obsolete Inventory O Actual M Target 28% Near Stock Items Warehoused 75° Contracts Oversight 0% 10% 20% 30°k 40% 50% 60°i6 70% 1000/0 Section 6 - Page 9 LJ 1996-97 Mid Year Report GOALS TASK MILESTONES LJ Finance Administration Complete Behind Not Started i Complete contract negotiations and begin FIS implementation 1 0 0 i■d Expand sewer connection fee and user fee programs 2 0 0 Revitalize Risk Management Task Force 3 0 0 Improve staffs abilities to monitor budgetary performance 2 0 0 Conduct an RFP process for commercial bank 1 0 0 Improve contract and consultant mangement skills 1 0 0 Conduct RFP for Broker-of-Record for Property/Uability Insurance 2 0 0 V Earn GFOA,CAFR and MTA awards 1 0 0 TOTAL: 13 0 0 L Accounting Implement FIS 2 0 0 Develop Districts-widebudget monitoring program 1 0 0 Complete Finance Policies and Procedures manual 1 0 0 Improve monthly accounting close cycle times 1 0 0 Increase level of division-wide training 2 0 0 TOTAL: 7 0 0 Purchasing&Warehouse I Implement ABC cycle count program 2 0 0 Increase supplier performance ratings 1 2 0 Dispose of Districts'warehouse surplus by 20%+ 3 0 0 I ' Ensure Purchasing monitors contract compliance 2 0 0 TOTAL: 8 2 0 Grand Total: 28 2 0 v V L L u Section 6- Page 10 U Performance Objectives Finance Department30 Milestone Tasks 100% 90% - 80% — — 70% - 60% ' []Not Started 50% 13 7 — _ -- to Behind O Complete 40% 30% - —- 20% -- 0% - — -- — Finance Administration Accounting Purchasing&Warehouse Section 6 - Page 11 1996-97 Mid Year Report .. General Services Administration (Division 2410) General Services Administration has three Performance Objectives measured through the mid-year: The Re- engineering of Information Technology, the Installation of NT Network Throughout the Districts, and a Market Analysis of the Collections System. With a recent hire of a new Information Technology Manager, the re- -. organization of the IT Division has progressed well; we have met our benchmarks identified in the graph below. We are on schedule for complete implementation of the NT Network by year's end. Due to the implementation of FIS, we modified the workplan resulting in re-prioritizing certain departments; this has put us slightly off schedule through mid-year. The market analysis for collections was completed early, nearly six months ahead of `r schedule. This cost analysis provided excellent data for restructuring the Division in the aftermath of the investigation. This restructuring will be brought to the Board in February. -Z 100" Re-Engineer IT ONision- Recommendations Implemented MOM = rr 47° NT Network Installation oActual Q Target 100° Collections Market Analysis ur i f�i1 00/6 10% 20% 30% 40% 50% 60% 70% 800/6 90% 100% IrM 1�1 �t r. Section 6 - Page 12 Performance Objectives End User Support (Division 2420) The Division has recently been reorganized to improve customer service. Previously known as Hardware Support, the new End-User Support Division is tracking four budgetary Performance Objectives: Work Order Backlog, Work Order Turnaround Time, Productive Time of Staff, and Implementation of a Hardware (PC and peripheral) Inventory Database. As shown in the graph below, significant strides have been made in some areas while opportunities for improvement exist in others. Our current work order backlog is larger than the benchmark target due to recent re-organization in the department and focus on some special projects. Similarly, turnaround " time, which is targeted at 90% of work orders completed in 5 calendar days or less, requires improvement. Conversely, however, our mid-year work productivity is above the benchmark standard set, and a significant improvement over prior quarters. Also, we have completed the Hardware Inventory well ahead of schedule. 99% .r Backlog Turnaround Time-90%W.O. in 5 570/9 days p Actual p Target 77°/, nr Recorded Productive Time 0 100% Produce Hardware Inventory 0% 10% 20% 30% 40% 50% 60% 70% 60% 90% 1000/6 r Section 6 - Page 13 1996-97 Mid Year Report Network, Communications, Programming & Database Support (Division 2430) The Division has recently been reorganized to improve customer service. Previously known as Software Support, the new Division is tracking three budgetary Performance Objectives: Productive Time of Staff, Windows NT Implementation Districts-wide, and Source Control Database Development. As shown in the graph .. below, the Division is approaching its productive time benchmark. It is anticipated that this will be achieved after special projects have tapered somewhat during the latter half of the year. Additionally, based on milestones, Windows NT installation is only slightly behind target. Again, this is due to special projects which have been undertaken. The source control database has recently taken a somewhat lower priority due to the `r aforementioned factors. .r 70% Recorded Productive Time w. 75% WindowsNT-Milestones ❑Actual „ow Completed p Target IL .n 25% Source Control Database- Milestones Completed own 0% 100/6 2014 30°l6 401% 500/6 600/o 70% 80% 90% 1000/0 ow ow rn wo Section 6 - Page 14 Performance Objectives Collection Facilities Maintenance (Division 2450) The Collections Facilities Maintenance Division is tracking three budgetary Performance Objectives: Implement Time Tracking Process for Trouble Spot Maintenance, Develop Weekly Line Clean Productivity by Crew Type and Use as Benchmark, and Track Wrench Time for Pump Station Maintenance Crews. The Trouble Spot Implementation program is 60% complete. The weekly cleaning program benchmarking took place in the first quarter with data provided below for the last three months. Benchmarks were not achieved as a result of staffing reductions due to the investigation. Wrench time for Pump Station Maintenance crews, however, exceeds our annual benchmark targets; maintaining these stations is a critical task in the division and thus is a staffing priority. 0 - - Trouble Spot Tracking Project 60. Implementation(%) 100.0 Weekly Cleaning Production in Ft 52.8 -Hyrdroflusher(x100) OActual OTarget Weekly Cleaning Production in Ft. 5.3 � -Cable Rig(x100) "` `"` 32.6 ' Pump Station Maintenance Crew 73.0 Wrench Time(%) i 10.0 20.0 30.0 40.0 50.0 60.0 70.0 80.0 90.0 100.0 Section 6 - Page 15 1996-97 Mid Year Report Plant Facilities Maintenance (Division 2460) The Plant Facilities Maintenance Division is tracking four budgetary Performance Objectives: Conduct Customer Satisfaction Surveys for Fleet, Landscape and Janitorial Services, Implement a Zone Assignment Program for Division Staff, Ensure a Ratio of 80%/20% Planned/Preventive Maintenance versus Corrective Maintenance, •• and Track Wrench Time for Fleet Services Mechanics. As shown in the graph below, an 80% average rating was achieved in the janitorial customer service survey compared to the benchmark target. The area/zone assignment project is underway, but slightly behind schedule, with full implementation targeted by year's end. Plant area maps and building drawings are being developed. Percentage of time spent on maintenance tasks - during the first six month period yielded a distribution of 78%/22% PM/CM ratio; this is close to our benchmark targets. Similarly, wrench time for Fleet Services is close to our annual benchmark targets. Such wrench time is high compared to most other public sector fleet services, and approaches private sector garage operations. ._ I I I I I I 80% "' Customer Satisfaction-Janitorial Zone Assignment Project 25% Implementation i 1 •• 0 Planned Maintenance Conducted 78.6 ❑Actual Target vow Non-Planned Maintenance 2r% Conducted Y.r 73% Wrench Time-Fleet Services 0% 10% 20% 30% 40% 50% 60% 70% 80% r r r. r.. rr ar Section 6 - Page 16 Performance Objectives �•+ GOALS TASK MILESTONES General Services Administration Complete Behind Not Started Ensure Districts are competitive through proactive planning/tech. 2 0 0 Maintain collection system regulatory compliance 2 0 0 Assist in development of compliant/cost-effective safety systems 3 0 0 „r Build stronger working relationships within our watershed 3 0 0 Provide employee support and training 2 0 0 Support improvements in management performance 5 0 0 TOTAL: 17 0 0 End-User Support Replace security card access system 1 0 0 Select,install and start-up communications server 1 1 0 Upgrade Plant No. 1 PBX system 1 0 0 Install network hardware upgrades 3 0 0 law Install IT voiceldata cabling additions 1 0 0 TOTAL: 7 1 0 ''f Networking,Communications,Programming Complete Behind Not Started Phase in Windows NT 6 1 0 Meet programming milestones for source control database 0 0 2 "r Meet Oracle programming milestones for source control database 0 0 3 TOTAL: 6 1 5 'E' Plant Automation Complete work orders on target 4 0 0 Conduct Ocean Outfall Booster Station work 1 0 0 WW Conduct Metra Human/Machine Interface at Plant 1 0 1 0 Develop CRISP report generation program 1 0 0 Conduct Plant No.2 Headworks work 0 1 0 aw Work on Power Monitoring 0 0 1 Install Streamline Clients-NT 1 1 0 Upgrade PLCs 0 1 0 vxd TOTAL: 7 4 1 Facilities Maintenance wo Ensure work units are competitive 1 1 0 Maintain regulatory compliance 3 0 0 Develop strategic plan for service area 1 0 0 i.r Assist development of complianUcost-effective safety systems 2 0 1 Build relationships within our watershed 2 1 0 Provide employee support and training 2 0 0 Support improvements in managment performance 5 0 0 r.r TOTAL: 16 2 1 Grand Total: 53 8 7 WWI Section 6 - Page 17 1996-97 Mid Year Report .� GSA Department68 Milestone Tasks 100% -- 1 � 90% - - - 80% - 5 70% — 60% ❑Not Started 0 - - - 0 Behind Complete 16 30% -- 7 6 20% -- 10% --- - —- 0°6 - -- General Services End-User Networking, Plant Automation Facilities Administration Support Communications. Maintenance Programming Section 6 Page 18 Performance Objectives Human Resources (Division 2520) Human Resources Administration has four active Performance Objectives: Survey Rating of HR Services, Number of Recruitment Days for Exempt Positions, Number of Recruitment Days for Non-exempt positions, and ensuring a reasonable statistical distribution for the Performance Management Program. As shown in the graph below, we nearly met the objective on the survey rating. This represents a significant improvement compared to last year's survey which fell below the 50% mark. The number of days for exempt recruitment exceeded our target. This is due to the open status of two LIMS Project Manager candidates who postponed decisions on their selection. New recruitment practices for non-exempt positions resulted in a significant reduction in our"time to fill" compared to the objective. During the first half of the year, employees were reviewed and 58% fell within the "Meets Expectations" category. This is a good indication that the integrity of the performance management -- system is achieving appropriate statistical distribution. 01 %Sur%ey Rating(100%scale) r� o r #of Recruitment Days-Exempt i ❑Actual ®Target JO .r #of Recruitment Days-Non-Exempt 68 Performance Management Program r_ 10 20 30 40 50 60 70 80 90 rr r✓ r rr Section 6 - Page 19 r 1996-97 Mid Year Report .. Safety & Emergency Response (Division 2530) The Safety and Emergency Response Division has three Performance Objectives with milestone deliverables: the Integrated Emergency Response Plan, the Industrial Hygiene Monitoring Program, and the Hazardous Energy Control Needs Assessment. The Division also has two Performance Objectives with internal standards of measure: Resolve Requests for Service within 5 working days and a total Injury Frequency Rate 45% below industry standard averages. As shown in the graph below, all milestone deliverables and both internal standards were met. Injury frequency rate remains below target, and as predicted is well below industry averages. This may largely be influenced by the CMS Investigation's results which reduced on-site staff during the second quarter. Nearly all service requests were resolved within five days, well exceeding our standard. This success is largely attributed to two factors. First, the Division has made customer service and customer satisfaction an internal priority which has resulted in rapid turnaround times. Secondly, this is a new performance objective and a historical baseline had not been previously established; therefore, the current target for performance may underestimate our ability to consistently deliver in a timely manner. Accident Rate Below Industry 59% Standard 98% S%c. Requests-5 day Turnaround Hazardous Energy Control 100% ❑Actual ..� Milestones 8_" :! ❑Target 100% Industrial Hygiene Milestones i._ 90% Integrated Emg. Response Milestones 0% 10% 20% 30% 40% 50% 60% 70% 801/0 90% 100% •.r Section 6- Page 20 Performance Objectives Education & Training (Division 2540) The Education & Training Division has four active Performance Objectives: Develop & Implement a Cross Training Program, Develop& Implement an Automated Training Management System, Develop & Implement a Training Cost System, and collect data based on Training Class Evaluations. The first objective is based on project completion and is approximately one-third complete; this has extensively involved the Districts' DART Committee. Two objectives are based on milestone deliverables and 100% of targets have been met. An automated training management system was implemented that can distribute weekly training reports that include no shows, quarterly training histories, and expenditures by department. These expenditures are integral to the training cost system. We have reviewed all of the first and second quarter training feedback surveys. Based on our survey mechanism, a 3.5 on a 5 scale—or a 70% score— is classified as an "above average" rating for the _ overall training course. We exceeded this objective during the first six months, achieving an average approval rating of 79% for all training courses offered. 35% Develop Goss Training Program 100°,6 Training Management System ❑Actual r+ Ia Target 100% Training Cost System 79°d, Training Class E%duations woo 00/0 10% 20% 300/6 40% 50% 60% 70% 60% 100% ow Section 6 - Page 21 L.� 1996-97 Mid Year Report GOALS TASK MILESTONES Human Resources Department Complete Behind Not Started L, Develop new employee recognition and wellness program 3 0 0 Complete move of HR and Training to the renovated lab building 2 0 0 Develop an internal performance management strategy 1 2 0 Update and distribute HR surrey and communication results 2 0 0 Evaluate and implement recommendations of Broadbanding Con. 1 0 0 Revise benefits administration 1 0 0 Implement new FIS system and revise reporting procedures 1 0 0 i0w Streamline the Districts'recruitment process 1 2 0 Complete labor negotiations to implement organizational goals 3 0 0 TOTAL: 15 4 0 Safety and Emergency Response Develop an Integrated Emergency Response Plan 3 0 0 Complete initiation of Industrial Hygiene Monitoring Program 3 0 0 Conduct needs assessment for hazardous energy control procedures 3 0 0 Provide material safety data sheets on-line 2 0 0 Generate useful quarterly reports for managers&policy-makers 1 0 0 Develop and implement cost-effective safety systems,P&P 3 0 0 Implement a comprehensive safety training program for employees 3 0 0 TOTAL: 18 0 0 Education&Training Implement comprehensive safety training program for employees 3 0 0 Implement Individual Development Plans(IDPs)for employees 3 0 0 Implement departmental training programs 1 0 0 Implement retraining and cross training programs 1 0 0 Publish annual training calendar FY 97 1 0 0 Implement centralized tracking and database 2 0 0 Implement training cost system tracked by department/category 2 0 0 Develop and implement retraining program to address new skills 5 0 0 , TOTAL: 18 0 0 Grand Total: 51 4 0 I u i �.i Section 6 - Page 22 Performance Objectives Human Resources Department 55 Milestone Tasks 100% - 90% — 80% i 70% 60% - -- - - 13 Not Started 50% --- - 18 - 18 ■Behind 13 Complete 400A 30% 20% - — 10% -- - - - - -- - - 0% - - Human Safety and Education& Resources Emergency Training Department Response Section 6 - Page 23 1996-97 Mid Year Report a. Operations Administration (Division 3410) .. Operations & Maintenance Administration has four Performance Objectives that include: Reduction of Dry Tons of Ferric Chloride, Number of Compliance Violations, Cost of Biosolids Disposal, and Reduction in O&M Administrative Staffing Levels. Operations Administration staff worked diligently during the first half year to aw identify, prioritize and implement process optimization measures and cost reduction goals. Engineers were assigned as project managers to oversee the development of implementation strategies and data tracking mechanisms specific to their respective goals. Reduced ferric chloride consumption is one of the targeted performance objectives. Historically, the plants have used between 8,000 to 8,300 dry tons annually. The FY ow 96/97 annual target is 7,900 tons, with 3,982 dry tons consumed the first six months. No air or effluent violations occurred. Both treatment plants maintained full operations during the August electrical blackout due to the Districts cogeneration facilities. Process optimization measures implemented in digestion and dewatering, in md conjunction with increased Advanced Primary Treatment, reduced the quantities of solids in secondary treatment. Lower unit costs were negotiated for both biosolids and residuals disposal. Our six-month cost benchmark is$2.45 million; as shown we are tracking at below this figure. Operations& Maintenance Administration staffing is below our annual target. We expected an 8% decrease, to 22 FTE positions, by years' ow end through re-engineering; however we have experienced a significant drop in staffing levels from 24 to 16.75 FTEs. 39.82 r Dry Tons Ferric Chloride(x100) I I ,O #Compliance Violations ■r ❑Actual O Target Biosolids Disposal Cost- $22.00 rr ($x100K) L No 18.8 F rFs O&M Administrative Staff - r�r 0 5 10 15 20 25 30 35 40 ur Mr ow w Section 6 - Page 24 w. Performance Objectives Operations & Maintenance Support (Division 3420) The Operations& Maintenance Support Division has identified four Performance Objectives for tracking: Annual Sluice Gate Exercise Program, Variable Frequency Drive Survey, Multi-Disciplined Large Projects Coordination, Fine Tuning of Warehouse Stock, and Small Projects Initiation/Facilitation. The Division is coordinating the annual exercising of 91 sluice gates at the plants. We are slightly behind our mid-year target due to discovered damages and requisite repair on some sluice gates. Additionally, we have spent time assisting O&M and engineering on pilot projects. The goal of surveying all of the variable frequency drives (VFDs) by year's end is to determine the manufacturers' average recommended useful life expectancy and utilize this information for potential parts stocking, upgrade, or change-out/replacement. We are currently ahead of schedule on this project. As shown in the graph, project coordinating and scheduling has a 75% completion benchmark. Currently we are on target with 80% of projects during calendar 1996 completed. Fine tuning warehouse stock is to eliminate and consolidate stores items to further reduce the number of parts stocked and free up shelf space. We are slightly ahead of target of evaluating 13,000 items by year's end. Similar to large projects, we are initiating and facilitating small projects with an objective of 75% completion of all projects undertaken. Based on our project logs,we are currently tracking on target as 40% of those assigned have been completed the first half of the year. Sluice Gate Exercise 55% VFD Life Expectancy 80% Coordinate Large Projects ❑Actual ®Target I Fine Tune Warehouse Stock 7w/.77 40% f: Coordinate Small Projects 0% 10% 20% 30% 40% 50% 60% 70% 80% Section 6 - Page 25 1996-97 Mid Year Report Plant No. 1 Operations (Division 3430) Plant No. 1 Operations has three active budgetary Performance Objectives: Percentage of Total Suspended Solids (TSS) Removed, Percentage of Biochemical Oxygen Demand (BOD) Removal Efficiency, and Overtime as a Proportion of Time-off. As shown in the graph below, the plant performance numbers (BOD/TSS) are generally on track, yet can be improved. Our chemical system batching in advanced primary requires manual operations thereby reducing effectiveness. Furthermore, secondary plant expansion impacts the primary process through increased demands. Both areas are being evaluated to further improve performance. Overtime is _ slightly below target and a reduction over last quarter. The training schedule has been slightly reduced to help alleviate overtime use. i 75.0% •TSS Removed 77.0% 50.0% %BOD Removed D Actuai ®Target 1� � I aw 22.2% Proportion Overtime Hrs.vs. Leave Hrs. 4 0.0% 10.0% 20.0% 30.0% 40.00/9 50.0% 60.0% 70.0% 80.0% 1r ti am Section 6 - Page 26 T Performance Objectives Plant No. 2 Operations (Division 3440) Plant No. 2 Operations has three active budgetary Performance Objectives: Percentage of Total Suspended Solids (TSS) Removed, Percentage of Biochemical Oxygen Demand (BOD) Removal Efficiency, and Overtime as a Proportion of Time-off. As shown in the graph, the effluent TSS and BOD figures for mid-year exceed our targeted expectations. Current overtime control policy consists of closely monitoring and scheduling staff time off and setting minimum allowable shift staffing levels while safely staffing the Plant No. 2 facility. We were able to reduce overtime significantly by reducing minimum shift staffing by one position and directly working with staff to schedule their time off in such a way as to avoid "time-off coverage" overtime. 74.0",6 _., %TSS Removed _ imp %Boo Removed ❑Actual a Target Proportion Overtime Hrs. Leave 7.5"/. Hrs. 0.0% 10.0% 20.0% 30.00/6 40.0% 50.0% 60.0% 70.0% 80.0% Section 6- Page 27 1996-97 Mid Year Report .- Mechanical Maintenance (Division 3450) The Mechanical Maintenance Division has two active Performance Objectives: Proportion of Wrench Turning Time and Preventive Maintenance to Corrective Maintenance (PM/CM) Ratios. As shown in the graph below, the percentage of wrench time for mechanics has averaged 52% or approximately 4.7 hours per 9 hours worked. The Maintenance Division has implemented a time card system internal to the Computerized Maintenance Management System (CMMS) during the first quarter that has continued through mid-year. This allows us to track and report upon preventive, predictive, and corrective data in man-hours as opposed to number of work orders completed. Based on data collection, the graph shows a 49% to 51% PM/CM ratio-- less than our initial target benchmarks due to additional focus on updating the CMMS database with accurate baseline information, and the impact of the investigation. Further refinement throughout the year should help us approach the expected ratios by year's end. _T s2% Wrench Turning Time rr _ I 51% Correcti%e Maintenance-Hrs ❑Actual Complete p Target JEW Preventive Maintenance-Hrs Complete r 0.0% 10.0% 20.0% 30.0% 40.00/6 50.0% 60.0% 70.0% tr "a 4W Mr ur Section 6 - Page 28 - Performance Objectives Electrical Maintenance (Division 3460) The Electrical Maintenance Division has three active Performance Objectives: Preventive Maintenance to Corrective Maintenance (PM/CM) Ratios, Proportion of Wrench Turning Time, and Equipment Records Detailing in the Computerized Maintenance Management System (CMMS). The Electrical Division implemented a time card system internal to CMMS during the first quarter. This allows us to track and report upon preventive, predictive, and corrective data in man-hours as opposed to number of work orders completed. Based on six -� months of data, the graph shows a 44%to 56% PM/CM ratio—this is not reflective of the actual goal. Many of the hours which would have been focused on preventive and predictive maintenance were spent detailing the electrical CMMS database. As shown in the graph below, the percentage of wrench time for electrical technician staff has averaged 43% or approximately 4.3 hours per 10 hours worked. This is slightly below our target due to the need for some staff to provide "non-wrench" clerical support. The reallocation of clerical support will assist us in meeting this goal in the future. Over one-third of the CMMS electrical database detailing has occurred which is slightly behind our anticipated goal. Resources were shifted away from CMMS update to Preventive Maintenance; however, it is expected CMMS Will be fully updated by year's end. Corrective Maintenance-Hrs 56.0% Complete sri i Pre%entive Maintenance-Hrs 44'�0 Complete � -7 ❑Actual Ia Target �:O% Wrench Turning Time 37.0% Detail CMMS 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% u� Section 6 - Page 29 1996-97 Mid Year Report air Instrumentation Maintenance (Division 3470) Im The Instrumentation Maintenance Division has four active Performance Objectives: Preventive Maintenance to Corrective Maintenance (PM/CM) Ratios, Proportion of Wrench Turning Time, Variable Frequency Drive (VFD) Evaluation Program, and Equipment Records Detailing in the Computerized Maintenance Management System #me (CMMS). The Instrumentation Division implemented a time card system internal to CMMS during the first quarter. This allows us to track and report upon preventive, predictive, and corrective data in man-hours as opposed to number of work orders completed. Based on this new data collection method, the graph shows a Ow 53% to 47% PM/CM ratio--this is short of the anticipated goal. Many of the hours which would have been focused on preventive maintenance were directed to cross-training with the Plant Automation Group. These staff hours will be available in the third quarter to address preventive maintenance. As shown in the graph below, the percentage of wrench time for instrumentation technician staff has averaged 48% or approximately 4.8 hours per 10 hours worked. The database listing all VFD equipment in service at the Districts and pertinent data related to each unit has been compiled. Approximately 45% of the CMMS equipment records detailing has occurred and 75% of the milestone targets achieved. The project is slightly behind schedule but staff have been assigned to ensure completion of the project as anticipated. I Corrective Maintenance-Firs 47% Complete Preventive Maintenance-Hrs Complete w Wrench Turning Time 48% ClActual OTarget _ VFD Program 75% w Detail CMMs 45% 1� 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% 90.0% 100.0% aR lam, w w Section 6 - Page 30 Performance Objectives Central Generation (Division 3490) The Central Generation Facility has four budgetary Performance Objectives: Dollars per Kilowatt Hour at Plant No. 1, Dollars per Kilowatt Hour at Plant No. 2, Therms per Kilowatt Hour, and FERC Efficiency. The Central Generation Division operated satisfactorily for the first half of the fiscal year. Based on existing record-keeping, reportable data is for the first five months of operation. This is due to the gas and water billing cycles as well as Accounting reporting procedures. Reportable data meets benchmark objectives. Lower costs for the production of power are attributed to the combining of O&M tasks with the Central Generation staff and the continued tuning " of the CMMS database. Thermal efficiency has been reported as the average of both plants. We are mandated to meet certain annual FERC efficiency averages. Because current contractor work will lower FERC efficiency in the near-term, we are currently operating at a higher FERC rating (at a higher fuel cost)to ensure mandated targets are reached by year's end. $per kWh-Plant No 1 0. $per kWh-Plant No. 2 i ❑Actual a Target 0.109 ThermelkWh TO. FERC Efficiency(%x100) r. 010 0.20 0.30 0.40 0.50 0.60 r r ti Section 6 - Page 31 1996-97 Mid Year Report GOALS TASK MILESTONES Operations Administration Complete Behind Not Started Develop and implement competitiveness plan 3 0 0 Reengineer O&M orgranization procedures&practices 0 6 0 Develop and implement automation plan 0 0 1 Improve management performance accountability 3 0 0 Provide safe work place for employees 3 0 0 Develop staffing projection for O&M department 0 0 1 Develop Strategic Plan 1 0 0 Develop employee training to ensure fiebbility 0 0 3 Evaluate plant process and systems to reduce operating costs 2 0 0 1 ' Complete benchmarking efforts 1 0 1 Work to increase plant reliability,redundancy,and efficiency 0 1 0 Develop and Prioritize Special Projects and Research 1 0 0 ' Develop 3 year Special Projects and Research Plan 1 0 0 Ensure compliance with air quality laws and SCAQMD permit 3 1 0 Maintain low number of odor complaints 2 1 0 TOTAL: 20 9 6 Operations&Maintenance Support Develop Goal Statement work plan 2 0 0 {y Increase Division effectiveness through training 4 0 0 Provide customer services to coordinate projects 5 1 1 1 Manage Capital and JO budgets 1 0 0 TOTAL: 12 1 1 Plant No. 1 and 2 Operations Develop and implement plant automation 3 0 0 Assist Training Division in developinglmplementingcross-training 2 1 0 Develop understanding of budget to control costs 0 3 0 Consult with Safety to develop lock/tag and hazd.energy control 2 0 0 Provide direction for fail evaluation of employees 0 1 0 Unify Operations&Maintenance groups at two plants 1 0 0 Develop and implement competitiveness plan 2 0 0 TOTAL: 10 5 0 Mechanical Maintenance Develop wrench turning database 2 0 0 i Identify training needs and implement training programs 3 0 0 Define division staffing needs for five year plan 1 0 0 Assist Safety with hazardous energy control needs assessment 0 0 2 Assist O&M with re engineering 1 0 0 Update and standardize CMMS database 1 0 0 Manage division's capital and JO budgets cost effectively 1 0 0 Workplan development for fiscal year 1997-98 1 0 0 TOTAL: 10 0 2 I � i Section 6- Page 32 L Performance Objectives GOALS TASK MILESTONES Electrical Maintenance Complete Behind Not Started fto Assist O&M to reengineer organization toward total prod.operations 1 0 0 Assist Safety with hazardous energy control needs assessment 0 0 2 Identify training needs and implement training programs 1 0 0 rr Implement cross-training with O&M to maximize efficiency 1 0 0 Implement 12 Kv Baseline program 2 0 0 Continue developing electrical CMMS database 0 2 0 Evaluate work practices to maximize wrench time 2 0 0 Obtain 2:1 PM to CM ratios 1 1 0 Manage division's capital and JO budgets cost effectively 1 0 0 too TOTAL: 9 3 2 Instrumentation Maintenance �•+ Assist O&M to reengineer organization toward total prod.operations 1 0 0 Assist Safety with hazardous energy control needs assessment 0 0 2 Identify training needs and implement training programs 1 0 0 ar Implement crosstraining with O&M to maximize efficiency 1 0 0 Develop VFD evaluation program to determine replacement needs 2 0 0 Continue developing instrumentation CMMS database 0 1 0 y,d Evaluate work practices to maximize wrench time 2 0 0 Obtain 2:1 PM to CM ratios 1 1 0 Manage division's capital and JO budgets cost effectively 1 0 0 .r TOTAL: 9 2 2 - Central Generation Reengineer O&M at CenGen 1 and CenGen 2 2 0 0 Develop Plant Automation Plan 2 0 0 Maintain safe work place 3 0 0 Maintain Compliance 3 0 0 r Implement departmental training program 1 0 0 Define division staffing needs for 5-year plan 1 0 0 TOTAL: 12 0 0 Grand Total: 82 20 13 ur r r W Section 6- Page 33 1996-97 Mid Year Report �. O&M Department 115 Milestone Tasks 100% - - - - - 1 90% - 6 - -- ----- -- — 2 BOW 70% ---- - - -- 60°k - -- - 1]Not Started 50% _ - - -- - - - 12 •Behind 12 13 Complete 40% 10 __. - --� 30 10 g 9 oi6 - - 20°i6 — ---- rr i l0orb - - ----- 0ok Operations Operations & Plant No.1&2 Mechanical Electrical Instrumentation Central Administration Maint Support Operations Maintenance Maintenance Maintenance Generation r ti rn+ Section 6 - Page 34 �- Performance Objectives Technical Services (Division 3510) Technical Services Administration has three budgetary Performance Objectives: Ensure 85%+ of Division Performance Objectives are Achieved, Improve Inter-departmental Communications for Projects with Technical — Services in Lead Role, and Ensure Prompt Annual Reviews for Staff. As shown in the graph, we nearly met our performance objective benchmark for other divisions, with nine of eleven benchmarks tracking on target. Of the five major inter-departmental projects with Technical Services in a lead role, four have been identified as improved through enhanced communications. Some annual/semi-annual reviews have slipped past the ten-day review threshold, thus improvement is needed in this performance objective; however, some of these delays have been caused by the employees requesting additional time to comment on their review. a ~ Reach Division-level Performance Objectives i Improved Project 80% ❑Actual Communications O Target I 93% Staff Reviews-10 day Turnaround ip r 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% r .n r Section 6 - Page 35 1996-97 Mid Year Report Environmental Compliance & Monitoring (Division 3550) The Environmental Compliance & Monitoring Division has four Performance Objectives that are tracked. These include: Percentage of Non-Compliance Incidents Resulting from ECMD Lack of Response, Meeting Regulatory Deadlines for Submittal, Prioritize & Disseminate Regulatory Material in 2-day Turnaround, and Review and Monitor Biosolids Processing/Handling. During the first six months, there were no non-compliance incidents resulting from lack of communication. All ECMD notifications occurred to ensure Districts' compliance. The Division met all of its regulatory deadlines including such responsibilities as monthly sewage spill reports, ocean monitoring field sampling, monthly biosolids report, etc. One-hundred percent (100%) of high priority legislative/regulatory actions were disseminated within two days. Finally, all biosolids consultation and advocacy occurred within the stipulated 5-day turnaround time. of Noncompliance due to ECMD 100%Meet Regulatory Deadlines 100% r ❑Actual p Target Legistatn.e Regulatory Material-2 100% day Turnaround e w J Biosolids Renew/Consultation-5 100% day Turnaround '90X 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% r J• • Section 6 - Page 36 Performance Objectives Environmental Sciences Laboratory (Division 3580) The Environmental Sciences Laboratory is currently tracking three budgetary Performance Objectives: Develop Laboratory Productivity Enhancement Programs and Meet Milestones, Maintain Laboratory Sampling Workload Within Defined Parameters, and Implementation of a Laboratory Information System (LIMS). Programs to enhance lab productivity are currently focused in identifying task processes and opportunities for improvement; developing customer defined quality standards; and implementing a process for monitoring lab quality. These have been delayed by approximately one quarter(with Director approval)due to unanticipated effort required to keep the LIMS on/ahead of schedule. The goal of sampling is to maintain an analysis load within 10% of that projected in the budget. The lab performed 2% less sample analyses than was originally projected, slightly less than our benchmark but within the established range of 90% -110% of estimated samples taken. Progress on LIMS has progressed such that 100% of all mid-year milestones have been completed. The project is on schedule for 75% implementation by the end of the fiscal year. 36% ' Laboratory ProductNty Milestones 98% —. Laboratory Sampling Workload ❑Actual M Target 100% ..+ LIMS Implementation Milestones 91% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ..r Section 6 - Page 37 1996-97 Mid Year Report aw Source Control (Division 3590) am The Source Control Division has four budgetary Performance Objectives: Source Control Inspector Field Productivity, Enforcement Follow-up Within 30 Days, Permit Issuance/Renewal, and Development of Automated `o Permit Program and Assistance Center. The overall performance of the Source Control activities relative to the budget performance objectives is on target. The field inspection productivity estimate at 2.3 monitoring events per employee/day nears our target of 2.5 events per day and is at 92% of target. The enforcement follow-up and permit issuance/renewal is 100% on target. Automated permit and assistance center milestones indicate that ■• 50% of the work is completed during the first quarter half 1996-97. am -I --- ------ I I I I NEW Field Inspection Productivity(2.5 92% events= 100%) A Enforcement Follow-up Within 30 100% " �r Days ❑Actual ®Target Permit Issuance/Renewal Prior to 1006A Expiration so 7 Automated Permits/Assistance 50% wr Center Milestones 0% 10% 20% 30°A 40°A 50% 60% 70% 80°A 900/0 100% A �r No W Section 6 - Page 38 Performance Objectives GOALS TASK MILESTONES Environmental Compliance&Monitoring Complete Behind Not Started Restructure ocean monitoring program 1 0 0 Negotiate monitoring changes in ocean discharge permit 2 0 0 Coordinate SCCWRPto improve regional monitoring efforts 4 0 0 Improve teamwork and communications within ECMD 3 0 0 Develop dear identification for division 1 0 0 Coordinate Districts participation in Orange County Fair 2 0 0 Define and support compliance regulatory activities 5 0 0 Regulatory and legislative tracking 6 0 0 Provide quality control for compliance with CSDOC reg.requirements 6 0 0 Provide technical support for the Districts'biosolids handling 4 0 0 Maintain Districts scientificand technical expertise 2 0 0 TOTAL: 36 0 0 Environmental Sciences Laboratory Monitor activities in support of general technical programs 1 0 0 e.+ Develop systemstprocesses for monitoring lab quality 1 2 0 Implement Laboratory Information System to 75%functionality 2 0 0 Assist ECMD in optimizing productivity in Ocean Monitoring program 3 0 0 rw Support the District-wide Safety Policy 1 0 0 TOTAL: 8 2 0 Source Control Develop a technical assistance program for businesses 1 1 0 Develop marketable,automated permit and monitoring program 2 0 0 low Ensure 90%+Significant Industrial Users are in Qrtly.Compliance 4 1 0 Ensure inspection staff conduct ave.2.5 daily monitoring events 4 1 0 Renew 100%Discharge Permits prior to expiration 5 0 0 Develop technically based local limits 0 1 0 ab Achieve competitive practices 0 2 0 TOTAL: 16 6 0 Grand Total: 60 8 0 fAW d+ Section 6- Page 39 1996-97 Mid Year Report Technical Services Department 68 Milestone Tasks 90';4 Not Started 36 ©Behind OCornplete .� t0°! 8 - 16 JO%o I r� 0°t — Environmental Environmental Source Control Compliance K Sciences Monitoring Laboratory r Section 6 - Page 40 r. Performance Objectives Engineering Administration (Division 3710) The Engineering Administration has three Performance Objectives that are tracked: Management of the Capital Outlay Revolving Fund (CORF), Management of Major Projects and Management of the Department Budget. Of the total $44.89 million budgeted for CORF in fiscal year 96-97, $22.29 million (49.7%) has been expended the first half of the year; this tracks well with our annual target of 80%+ of the CORF budget spent by year's end. Similarly, management of the Major Projects budget is close to target. Finally, the Engineering Department's budget is below target with expenditures representing 39.5% of the annual budgeted for all engineering divisions. This difference is largely due to some reduced expenditures in Salaries, Wages & Benefits and some materials line items. 54.7% Manage Major Projects Budget 50.0°k 49 `—' ❑Actual Manage CORF Budget p Target i 39.5°h Manage Department Budget / so.0°�' 0 0% 10.0% 20!0% 30.0% 40.0% 50.0% 60.0% Section 6 - Page 41 1996-97 Mid Year Report �- Design Engineering (Division 3720) ,r The Design Engineering Division has three Performance Objectives: The return of Construction Submittals by Due Date, the Bid of Construction Projects based on CIP Schedule, and the Implementation of Design Project Tracking Mechanisms by the first quarter. The entire backlog of construction submittals has been cleared and submittals are now being processed within the allotted benchmark; of 270 submittals, 234 were processed on- time. With one exception, construction projects were bid at the approved bid dates as set by the Board of Directors. Project management software, SureTrak and Primavera, has been purchased, staff has been given training on the use of the software, and all the active capital project schedules are loaded into the software. Based on tracking of these projects, we have met our performance objective targets. � wr I � I 86% 4' Submittal Return by Due Date I' r i 1 83% am ❑Actual Construction Bids on Schedule p Target � c= 100°� CIP Project Tracking wo Implementation i r 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% +w JU • rw s Section 6 - Page 42 Performance Objectives Engineering Planning (Division 3730) The Strategic Plan is currently progressing on schedule as milestone targets have been met. As indicated in a prior chart, CORF expenditures are on schedule. All environmental correspondence has been responded to within five (5)working days or less. Water Reclamation Plan development is in progress; however, new opportunities and questions are being reviewed, thus milestone deliverables have changed resulting in the project being further delayed. It is expected that tasks accomplished this fiscal year will approximate half of those originally scheduled. 100% Strategic Plan Milestones i 49.r/6 CORF Budget Management I p Actual M Target Entironmental Correspondence 100% Turnaround-5 days 25% Water Reclamation Plan De%elopment 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Section 6- Page 43 1996-97 Mid Year Report Construction Management (Division 3790) The Construction Management Division has four budgetary Performance Objectives: Change Orders no Greater Than 5% of Original Contract, Achievement of Beneficial Occupancy, and Conduct Quality Control Inspections to Ensure Minimum Correctable Deficiencies. Our change orders are currently below target. Similarly, the .. beneficial occupancy figures have thus far exceeded our benchmark expectations. The Quality Control inspection checklist was finalized at the end of the first quarter and implemented the second quarter. Based on the quality control inspections, 8% correctable deficiencies were identified; this is lower than the 10% benchmark identified. MW Change Order Maximum-5% 4% Contract f., �r I i 33% Beneficial Occupancy-240 Days (. a" OActual MTarget r+ 67°k Beneficial Occupancy-90 Days Quality Control<10% 80k ~� Deficiencies ~ 0% 10% 20% 30% 40% 50% 60% 70% rr pr r Section 6 - Page 44 1 Performance Objectives GOALS TASK MILESTONES Engineering Administration Complete Behind Not Started .r Develop and implement competitiveness plan 1 2 0 Improve CIP process and project delivery 1 1 0 TOTAL: 2 3 0 _ Design Engineering Improve competitiveness by streamlining design functions 0 3 0 Produce realistic 5-year division project/staff projections 0 1 0 Implement individual training programs for all staff 1 1 0 Implement retraining and cross-training programs 1 0 1 Improve CIP process and project delivery 0 2 0 TOTAL: 2 7 1 Engineering Planning Achieve 90%+milestones for Strategic Plan development 4 0 0 Retain Engineering library and as-builts for security and access ease 1 0 0 TOTAL: 5 0 0 1r Construction Management Enhance communicationstfeedback within division/department 2 0 0 Hold quarterly safety coordination meetings 3 0 0 Improve technical skills/oompetencythrough training 1 0 0 Developlimplement cost reduction methods for joint oper.budget 1 0 0 Update construction policies and procedures manuals 2 0 0 Evaluate staffing needs vs.workload 2 0 0 Enhance design feedback for construction projects 2 0 0 TOTAL: 13 0 0 Grand Total: 22 10 1 Section 6 - Page 45 1996-97 Mid Year Report Engineering Department33 Milestone Tasks :r 100% 1 rr 90% 80% rm 70% rr 60% ❑Not Started 0 --— - - — — ■Behind ■r m Complete 40% - — 30% — - 20% ---- _2 10% - 2 r 0% - Engineering Administration Design Engineering Engineering Planning Construction Management ICI ar 11111111111 No Section 6 - Page 46 go go COUNTY SANITATION DISTRICTS of Orange County, California (714) 962-2411 mailing address: P.O. Box 8127 Fountain Valley, California 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, California 92708-7018 CSDOC 12131196 SUPPLEMENTAL AGENDA JOINT BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 REGULAR MEETING FEBRUARY 26, 1997 - 7:30 P.M. RE: AGENDA ITEM NO. 3 Minute excerpts have been received as set forth below. Pursuant to Regular Agenda Item No. 3, it is appropriate to receive and file said excerpts: (3) (a) ALL DISTRICTS Consideration of motion to receive and file minute excerpts from the following re election of mayors and appointment of alternate Directors, as follows: (*Mayor) City/Agency District Active Director Alternate Director Brea 2, 3 & 13 Burnie Dunlap Marty Simonoff Fountain Valley 2 & 3 John Collins* James Petrikin Irvine 7 & 14 Christina Shea* Barry Hammond Placentia 2 Norman Z. Eckenrode* Michael L. Maertzweiler Consideration of motion to receive and file any minute excerpts received subsequent to preparation of supplemental agenda, if any H:\WP.DTA\ADMIN\BSWG97\SA.02 t JOINT CHAIRMAN'S REPORT JOINT BOARD MEETING OF FEBRUARY 26, 1997 1 . 1 WANT TO THANK THOSE DIRECTORS THAT ATTENDED THE SECOND ORIENTATION MEETING HELD LAST SATURDAY. I ALSO WANT TO THANK THE STAFF WHO PARTICIPATED IN THE PLANNING AND THE PROGRAM. THE TOURS OF THE NEW HUMAN RESOURCES BUILDING AND THE LAB WERE EXCELLENT. 2. ON MAY2ND, WE ARE HOSTING THE FIRST ANNUAL LEGISLATORS' DAY HERE AT THE DISTRICTS. THE EVENT WILL TAKE PLACE AT PLANT 1 BETWEEN 8:30 AND 11 :30 A.M. AND WILL FEATURE ATOUR OF THE PLANT 1 WASTEWATER FACILITY, AN OPPORTUNITY TO NETWORK WITH STATE AND LOCAL OFFICIALS, AND INCLUDE A DISCUSSION OF THE DISTRICTS' LEGISLATIVE AGENDA. INVITATIONS ARE BEING MAILED LATER THIS WEEK TO THE ORANGE COUNTY LEGISLATIVE DELEGATION; OUR BOARD MEMBERS; 1 THE ORANGE COUNTY SUPERVISORS AND THEIR CHIEFS OF STAFF; THE MAYORS, COUNCILPERSONS AND CITY MANAGERS OF THE CITIES WE SERVE, AND MEMBERS OF THE PRESS. 3. THE FOLLOWING COMMITTEE MEETINGS ARE SCHEDULED: OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE WILL MEET ON WEDNESDAY, MARCH 5TH AT 5:30 P.M. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE WILL MEET ON THURSDAY, MARCH 6TH AT 5:30 P.M. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE WILL MEET WEDNESDAY, MARCH 12TH AT 5:30 P.M. 2 i THE EXECUTIVE COMMITTEE WILL MEET ON WEDNESDAY, MARCH 19TH AT 5:30 P.M. AND FINALLY, THE STEERING COMMITTEE WILL MEET ON WEDNESDAY, MARCH 26TH AT 5:30 P.M. 4. THE ORANGE COUNTY WATER DISTRICT/ ORANGE COUNTY SANITATION DISTRICT JOINT COORDINATION COMMITTEE FOR THE ORANGE COUNTY RECLAMATION PROJECT IS TENTATIVELY SCHEDULED TO MEET ON THURSDAY, MARCH 6TH AT 5 P.M. (OR TUESDAY, MARCH 25TH) AS YOU WILL RECALL, I APPOINTED DIRECTORS SWAN, BROWN AND ECKENRODE TO THIS JOINT COMMITTEE LAST MONTH. THE WATER DISTRICT REPRESENTATIVES ARE IRV PICKLER, PHIL ANTHONY AND DON OWEN. THESE SIX DIRECTORS WILL HELP TO DRAFT THE GOVERNANCE AND FINANCING AGREEMENTS THAT THE SANITATION DISTRICTS AND WATER DISTRICT WILL NEED TO MAKE THE 100 MGD 3 OF RECLAIMED WATER A REALITY. THE MEETING WILL BE HELD NEXT DOOR AT THE WATER DISTRICTS' HEADQUARTERS. BILL MILLS, GENERAL MANAGER OF THE WATER DISTRICT, IS TRAVELING TO WASHINGTON, DC, TO MEET WITH THE APPROPRIATIONS COMMITTEES OF THE SENATE AND HOUSE OF REPRESENTATIVES TO PURSUE $20 MILLION DOLLARS WORTH OF FEDERAL FUNDING TO HELP WITH THE DESIGN AND CONSTRUCTION COSTS OF THE PROJECT. WE ARE ANTICIPATING A PROJECT COST OF APPROXIMATELY $200 MILLION DOLLARS, SO WHILE THE FEDERAL FUNDING WOULD BE ONLY 10 PERCENT OF THE EXPECTED PROJECT COSTS, IT IS STILL A FAIRLY LARGE CHUNK OF CHANGE. THE WATER DISTRICT IS ALSO BEGINNING TO PURSUE HELP FROM THE METROPOLITAN WATER DISTRICT OF ORANGE COUNTY IN THE FORM OF SUBSIDIES THAT WOULD BE PAID OVER TIME TO REDUCE THE NET COST OF THE PROJECT TO WATER USERS IN ORANGE COUNTY. 4 5. IN THE FAX SENT LAST FRIDAY TO ALL DIRECTORS REGARDING ADDITIONAL BOARD LETTER ITEMS FROM GENERAL MANAGER, THERE WERE SEVERAL "GOOD NEWS" ITEMS, INCLUDING THE ACCEPTANCE OF THE CONTRACT BY THE 501 OPERATING ENGINEERS UNIT, AND APPROVAL OF ADDITIONAL FEMA FUNDS. IF YOU DIDN'T RECEIVE THE FAX, LET MICHELLE TUCHMAN KNOW AND SHE WILL SEE THAT YOU RECEIVE A COPY. H:\W P.DTAIHDMIN\GMUCRPTSl97\022697 5 MEETINu DATE: FEBRUARY 26, 1997 TIME: 7:30 PM DIsTRIcTs:1,23,5.6,7,11,13 & 14 DISTRICT 1 / JOINT BOARDS (MORENO),. ........ MC GUIGAN........... V (HOLMBERG)..............ANDERSON ........... tPERftYI C �n�F. ..'TERRyMRN .......... i� (FORSYTHEI ..............BROWN. .............._/ — (COONTZ)..............MURPHY ............. c'? IJONES) ••...............CARROLL ............. Q/ — (POTTS)................SALTARELLI .......... (PETRIKIN) ...............COLLINS ............._�/ — ISTEINER) ..............SPITZER .............. L� — (NOYESlFHOMSON).........pEBhy ............... — — DISTRICT 2 — — WELL) ...................DENES ...... — (HARMAN) ...............DE1TL'OFF ..... ......._�- _— (MAERTZWEILER).........ECKENRODE .......... MOTSON►................DONAHUE ICOONTZ)..............MURPHY .............a (SIMONOFF) ..............DUNLAP .... ... ,..,... & . _ (HOLMBERG).............ANDERSON ........... . IMAERTZWEIL )y, �. .ECKENRODE ....... (PETRIKIN) ..............COLONS ........... / (REM 1 (+1 ��rr�'J....fERR�fi.►hN ... — (BELLI .................DENES fMAULLERI ........... _....MARSHALL ........... ✓,_ (SIMONOFF) .............DUNLAP.............. (LUTZ)...................MC GUIGAN........... _ IMORENO)..............MCGUIGAN ........... (WALKER)................MINOR BRADFORD ..... (BANKHEAD).............NORBY ...............�- ICOONTZ)................MURPHY ............._� - — (ZLAKET)...............SINGER ............ (BANKHEAD)..............NORBY ............... . . (STEINER) ...............SPITZER .............. (DEBAYI .................NOYES — (SCHWING)..............WEDAA .............._ (EVANS) .................RICE ..................... — IDALY) ZEMEL ...._� — (POTTS)..................SALTARELLI ...........C: — ................ ........... IWEDAA).................SGs*%W G ............ — DISTRICT 3 (HAMMOND)..............SHEA ...............= IEVANSI .RICE (ZLAKET).................SINGER .............._� — ............... ................ STEINER) — (ZLAKETI...............SINGER ................SPITZER .............. IHOLMBERG).............ANDERSON '— (SPITZER) •........... STEINER .............. (FORSYTHE) .............BROWN ... .....•'.. IHARMANI ...............SULLIVAN ......... % — (JONES) ................CARROLL .... (MILLER) .................SWAN ............... (PETRIKIN) COLLINS (JEMPSA) ................SYLVIA .............. _ (DOTSON)...............DONAHUE ............ (SCHWING)...............WEDAA .......... . _ (SIMONOFF) .............DUNLAP.............. IDALY) ..................ZEMEL .............. IMAULLER) ..............MARSHALL .........::. - (WALKER)..............MINER BRADFORD ... IMORENO)..............MCGUIGAN ........... k1 STAFF OTHERS (BANKHEAD).............NORBY ............... ✓ — ANDERSON .. WOODRUFF ..._ (STEINER) ..............SPITZER ............... HODGES..... t/ ANDRUS ..... IHARMANI ..............SULLIVAN .... ... ..A/ KYLE........ DEMIR ...... — (JEMPSAI ...............SYLVIA ... LINDER ...... KNOPF ...... (DALY) ................ZEMEL ............... LUDWIN ..... LEE ..........— MCINTYRE ... LINDSTROM ..._ DISTRICT 5 OOTEN ...... NIXON ....... (NOYES) ................DiDOA............... -- PETERMAN... SHAW ....... ISPITZERI ..............STEINER STREED .... STONE ...... _ TUCHMWHEATLE ... IDEBAYI NOYES ............ ............. DISTRICT 6 WILSON ... .............— (.><l7 e r�� ............. (THOMSON) .............DEBAY ............... 6v .......... ............. (SPITZER) ••••..........STEINER — """"""' ............• — ............. DISTRICT 7 �,` _ �, •�j�� J CHAIR•VACANT (POTTS)................SALTARELLI(PRO TEM) . G✓ (TrRRY)( .... t lE DEBAY ............... IPERRYI�?........� ..A66aYMAI. ........... ILUTZ).................MCGUIGAN ..........._4Z � (COONTZI..............MURPHY ............. eZ.- _ [HAMMOND).............SHEA ................ (SPITZER) •.............STEINER ........... [ DISTRICT 11 �n1 � IHARMANI •••..........:6EF`Fi F ' ............ (STEINER) ..............SPITZER ............... IHARMANI ..............SULLIVAN ............�Z DISTRICT 13 �Lc 3LfLLi (SIMONOFF) .............DUNLAP.............. — (SPITZER) ..............STEINER ............ (COONTZ)..............MURPHY .............. _ (WEDAA)...............:6.+lVVT0 ............ —_ (DALY) ................ZEMEL ............ DISTRICT 14 IPOTTS)................SALTARELLI .......... (COONTZI..............MURPHY ............. _— (HAMMOND).............SHEA ................_J/ H:\WP.DTA\ADMIN\BS\DIRECTOR\DLI02 (SPITZER) ..............STEINER ............. 02/26/97 (MILLER) ...............SWAN _ PUBLIC SIGN-IN SHEET D COUNTY SANITATION DISTRICTS OF ORANGE COUNTY BOARD MEETING NAME ORGANIZATION FIRM Please Print Please Print c c c ���N S 191 L-ODL&A rc1 -D cr AA' &.C° , STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Regular Board Meeting of Districts Nos. 1, 2, 3, 5, 6, 7, 11 , 13 and 14 held on 19: ' ; was duly posted for public inspection in the main lobby of the Districts' offices on 19_ IN WITNESS WHEREOF, I have hereunto set my hand this ' day of 19_. Penny Kyle, S ire of each of the Boards of Directors f County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11 , 13 & 14 of Orange County, California BS/Forms/F27A