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HomeMy WebLinkAbout1997-01-22 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA January 16, 1997 NOTICE OF MEETING phone: JOINT BOARDS OF DIRECTORS p14I 962-2411 COUNTY SANITATION DISTRICTS mailing address: NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 eD. C OF ORANGE COUNTY, CALIFORNIA Fountain Wit,Valle/,CA A sz7zaelzy stmataddress: WEDNESDAY JANUARY 22. 1997 - 7:30 P.M. 10B44 Ellis Avenue Fountain Valley.CA 92708.7018 DISTRICTS' ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California 92708 Member Agencies The Regular Meeting of the Joint Boards of Directors of County Sanitation • Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, will eiues be held at the above location, time and date. Anaheim Br99 Buena Perk Cypress Fountain Valley Fullerton Huntington Beach &o6rgrPecretary Irvine La Habra Le Palma Tentatively - Scheduled Upcoming Meetings Los Alamitos Newport Beech Orange STRATEGIC PLAN WORKSHOP - Saturday,January 25, 1997 at 9:00 a.m. restated. Ana Seel Beach EXECUTIVE COMMITTEE - Wednesday,January 29, 1997 at 5:30 p.m. Seenton Tastin STEERING COMMITTEE 8 - Saturday, February 1, 1997,at 9:00 a..m. Wile Perk yarba Linda EXECUTIVE MANAGEMENT TEAM WORKSHOP County of Orange OPERATIONS,MAINTENANCE AND - Wednesday,February 5, 1997,at 5:30 p.m. sanitary Districts TECHNICAL SERVICES COMMITTEE Costa Mesa Garden Grove PLANNING,DESIGN AND - Thursday, February 6, 1997,at 5:30 p.m. Midway City CONSTRUCTION COMMITTEE water Districts RATE ADVISORY COMMITTEE - Thursday, February 13, 1997, at 9:00 a.m. Irvine Ranch FINANCE,ADMINISTRATION AND - Wednesday,February 19, 1997,at 5:30 p.m. HUMAN RESOURCES COMMITTEE STEERING COMMITTEE - Wednesday, February 26, 1997 at 5:30 p.m. A Public Wastewater and Environmental Mensgsment Agency Committed to Protecting the Environment Since 1954 JOINT BOARD MEETING DATES Month Joint Board Meetina February Feb 26, 1997 March Mar 26, 1997 April Apr 23, 1997 a May May 28, 1997 June June 25, 1997 July July 23, 1997 August August 27, 1997 September September 24, 1997 October October 22, 1997 November November 19, 1997 December December 17, 1997 January January 28, 1998 February February 28, 1998 ENDA BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING JANUARY 22, 1997 - 7:30 P.M. ..................................................................................................................................................................................................-................... . In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts'Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Boards for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. ....................................................................................................................................................................................................I................ (1) Invocation and Pledge of Allegiance (2) Roll call (3) Consideration of motion to receive and file minute excerpts of member agencies relating to appointment of Directors, if any. (See listing in Board Meeting folders) (4) Appointment of Chair pro tem, if necessary (5) Public Comments: All persons wishing to address the Boards on specific agenda items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Boards of Directors except as authorized by Section 54954.2(b). r 01/22/97 (6) The Joint Chair, General Manager and General Counsel present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. (a) Report of Joint Chair, consideration of Resolutions or commendations, presentations and awards (b) Report of General Manager (c) Report of General Counsel (7) EACH DISTRICT If no corrections or amendments are made, the following minutes will be deemed approved as mailed and be so ordered by the Chair. District 1 - December 18, 1996 regular District 2 - December 18, 1996 regular District 3 - December 1 B. 1996 regular District 5 - December 18, 1996 regular District 6 - December 18, 1996 regular District 7 - December 18, 1996 regular District 11 - December 18, 1996 regular District 13 - December 18, 1996 regular District 14 - December 18, 1996 regular (8) Ratifying payment of claims of the joint and individual Districts, by roll call vote, as follows: (Each Director shall be called only once and that vote will be regarded as the same for each District represented unless a Director expresses a desire to vote differently for any District.) ALL DISTRICTS 11/27/96 12/11/96 MISC. Joint Operating Fund - $1.135,047.59 $644,818.19 $137.25 Capital Outlay Revolving Fund - 3,783,690.29 628,037.12 Joint Working Capital Fund - 244,529.03 133,290.63 1,291.75 Self-Funded Insurance Funds - 121,888.33 23,005.27 DISTRICT NO. 1 - 8,258.96 458.50 DISTRICT NO. 2 - 32,333.91 8,006.59 DISTRICT NO. 3 - 33,004.06 13,168.06 DISTRICT NO. 5 - 7,563.61 4,806.00 DISTRICT NO. 6 - 2,310.25 318.00 DISTRICT NO. 7 - 6,714.22 2,824.17 DISTRICT NO. 11 - 2,768.20 29,421.47 DISTRICT NO. 13 - 74.53 0.00 DISTRICT NO. 14 - 1,836.63 0.00 DISTRICT NOS. 5 &6 JOINT - 0.00 85,759.23 DISTRICT NOS. 6& 7 JOINT - 213.74 1,654.68 DISTRICT NOS, 7 8 14 JOINT - 106.93 5,804.69 $5.380.340.28 $1.581.372.60 1 429 DO -2- 01/22/97 CONSENT CALENDAR - ITEMS (9)- (121 ...............................................................................................................................................................................................I........................... All matters placed on the consent calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the consent calendar by a Director, staff member or member of the public in attendance, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. Members of the public who wish to remove an item from the consent calendar shall, upon recognition by the chair, state their name, address and designate by number the Item to be removed from the consent calendar. The Chair will determine if any items are to be deleted from the consent calendar. i...................................................................................................................................................................................................................... Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: ALL DISTRICTS (9) AGREEMENT WITH ORANGE COUNTY EMPLOYEES RETIREMENT SYSTEM (OCERS) REGARDING EARLY RETIREMENT INCENTIVE PROGRAM (All Districts): General Counsel and the Director of Finance recommend execution of an Agreement with OCERS indicating the Districts will pay the actuarially determined cost of the program in accordance with Ordinance No. 132. RECOMMENDED ACTION: Approve Early Retirement Incentive Agreement with Orange County Employees Retirement System (OCERS). (10) SUMMONS AND COMPLAINT RE BAY BRIDGE PUMP STATION SEWAGE SPILL(All Districts): Receive and file Summons and Complaint, Larry and Donna Anderson, Orange County Superior Court Case No. 773598 relative to alleged personal injuries and property damage due to a sewage spill. RECOMMENDED ACTION: 1) Receive and file Summons and Complaint; and 2) Authorize the Districts' General Counsel to appear and defend the interests of the Districts. DISTRICT 2 (11) CONSTRUCTION AND EASEMENT AGREEMENT WITH JOHN R. MEISENBACH, PROPERTY OWNER (District 2): The Director of Engineering requests approval of a Construction and Easement Agreement with John R. Meisenbach, property owner of parcel adjoining the Santa Ana River Interceptor Sewer, Contract No. 2-14-2, providing for payment and reimbursement of costs to Mr. Meisenbach for a grant of easement, design work and construction relating to protection of Contract No. 2-14-2 facilities along the Santa Ana River. RECOMMENDED ACTIONS: 1)Authorize the General Manager to execute a Construction and Easement Agreement with John R. Meisenbach in the amount of$28,417.53 relating to protection of Contract No. 2-14-2 facilities; and 2) Authorize transfer of$28,417.53 from a portion of the District 2 CIP Budget, Line 9, for payment of this item. -3- [CONSENT CALENDAR CONTINUED ON PAGE 41 01/22/97 DISTRICTS 5 &6- (CONSENT CALENDAR continued) (12) APPLICATION FOR LEAVE TO PRESENT LATE CLAIM OF DAVID GATLIFF: Accept Application and grant Leave to Present Late Claim of David Gatliff in an undetermined amount for alleged personal injuries in connection with Replacement of Pacific Coast Highway Gravity Sewer, Phase 3, Contract No. 5-37-3. RECOMMENDED ACTION: 1) Accept Application and grant Leave to Present Late Claim of David Gatliff in an undetermined amount for alleged personal injuries re Contract No. 5-37-3; 2) Deny the claim; 3) Refer the claim to General Counsel for defense of Districts' interests. END OF CONSENT CALENDAR (13) Consideration of items deleted from Consent Calendar, if any -4- 01/22/97 NON-CONSENT CALENDAR ALL DISTRICTS (14) (a) Verbal Report by Chair of Ad Hoc Committee re Strategic Plan re December 5, 1996 meeting. (b) DRAFT AD HOC COMMITTEE RE STRATEGIC PLAN COMMITTEE MINUTES RECOMMENDED ACTION: Receive and file draft Ad Hoc Committee re Strategic Plan Minutes for the meeting held on December 5, 1996. (15) (a) Verbal Report by Chair of Steering Committee re January 22, 1997 meeting. (b) DRAFT STEERING COMMITTEE MINUTES RECOMMENDED ACTION: Receive and file draft Steering Committee Minutes for the meeting held on December 18, 1996. (16) (a) Verbal Report by Chair of Planning, Design and Construction Committee re January 8, 1997 meeting. (b) DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES RECOMMENDED ACTION: Receive and file draft Planning, Design and Construction Committee Minutes for the meeting held on January 8, 1997. (c) CHANGE ORDER NOS. 10 AND 11 TO JOB NOS. P1-36-1, P1-38-1, P1-38.4, J-17-2 AND P2.434 WITH ADVANCO CONSTRUCTORS, INC., DIVISION OF ZURN CONSTRUCTORS, INC., FOR ELECTRIFICATION OF PUMP DRIVES AT TREATMENT PLANT NO. 1, SECURITY AND LANDSCAPING ELEMENT OF MISCELLANEOUS IMPROVEMENTS TO FACILITIES AT PLANT NO. 1, AND MISCELLANEOUS IMPROVEMENTS TO FACILITIES AT PLANT NOS. 1 AND 2, AND NOTICE OF COMPLETION (All Districts): The Construction Manager and Director of Engineering request approval of Change Order No. 10, providing for four items of additional work, granting a time extension of 335 days for completion of said additional work, and assessment of liquidated damages at$1,000.00 per day for 225 days; approval of Change Order No. 11, providing for an adjustment of Engineer's quantities; and approve execution of the Final Closeout Agreement and filing of a Notice of Completion. (PDC97-01) RECOMMENDED ACTION: 1)Approve Change Order No. 10 to Job Nos. P1-36-1, P1-38-1, P1-384, J-17-2 and P2434 with Advanco Constructors, Inc., Division of Zum Constructors, Inc. authorizing a net deduction of$188,274.00 from the contract and 335 calendar days; 2)Approve Change Order No. 11, authorizing an addition of $44,842.90 for an adjustment of Engineer's quantities, increasing the total contract amount to $6,144,434.90; and 3)Approve execution of Final Closeout Agreement and authorize filing of a Notice of Completion. -5- [ITEM NO. 16 CONTINUED ON PAGE 6] 01/22/97 ALL DISTRICTS- (Continued from page 5) (16) (d) CHANGE ORDER NO. 1 TO JOB NOS. P2-35-3, P1-38-5, P2-46 AND P2-55 WITH SVERDRUP CIVIL, INC. FOR MAINTENANCE BUILDING AT PLANT NO. 2, PROCESS AREA FIRE PROTECTION, SIGNAGE&WATER DISTRIBUTION SYSTEM MODIFICATIONS AT PLANT NOS. 1 AND 2, AND CHEMICAL AND PLANT WATER FACILITY MODIFICATIONS AT PLANT NO. 2 (All Districts): The Construction Manager and Director of Engineering request approval of Change Order No. 1 providing for one item of additional work and granting a time extension of 12 calendar days for completion of said additional work. (PDC97-02) RECOMMENDED ACTION: Approve Change Order No. 1 to Job Nos. P2-35-3, 131-38-5, 132-46 and P2-55 with Sverdrup Civil, Inc., for an addition of$250,000.00 and 12 calendar days, increasing the total contract amount to $13,446,500.00. (a) ADDENDUM NO. 6 TO PROFESSIONAL SERVICES AGREEMENT WITH JOHN CAROLLO ENGINEERS FOR SECONDARY TREATMENT IMPROVEMENTS AT PLANT NO. 1, JOB NO. P1.36, AND SECONDARY TREATMENT EXPANSION AT PLANT NO. 2, JOB NO. 152.42 (All Districts): The Engineering Department requests approval of an addendum to the agreement providing for additional engineering services for construction support services and preparation of Operation and Maintenance manuals. (PDC97-04) RECOMMENDED ACTION: Approve Addendum No. 6 to Professional Services Agreement with John Carollo Engineers in the amount of$374,909.00, for a total amount not to exceed $7,031,530.00. (f) PROFESSIONAL SERVICES AGREEMENT WITH CAMP DRESSER AND MCKEE, INC. RE TREATMENT, REUSE AND DISPOSAL FACILITIES, JOB NO. J-40.3 (All Districts): The Director of Engineering requests approval of a professional services agreement providing for planning and design services for preparation of Phase II of the Strategic Plan. (PDC97.05) RECOMMENDED ACTION: Approve Professional Services Agreement with Camp Dresser and McKee, Inc, providing for planning and design services in an amount not to exceed $673,461.00. (g) PROFESSIONAL SERVICES AGREEMENT WITH HOLMES & NARVER RE 66 KV SUBSTATION AT PLANT NO. 1, JOB NO. P1-52 (All Districts): The Director of Engineering requests approval of a professional services agreement providing for design and construction support services to provide facilities for receiving electrical power at 66kV. (PDC97-06) RECOMMENDED ACTION: 1)Approve Professional Services Agreement with Holmes and Narver for design and construction support services in an amount not to exceed $115,838.00; and 2) Establish a budget of$1,384,000.00 for 66kV Substation at Plant No. 1, Job No. Pt-52. -6- [ITEM NO. 16 CONTINUED ON PAGE 7] 01/22/97 DISTRICT NOS. 5&6- (Continued from page 6) (16) (h) CHANGE ORDER NO. 5 TO CONTRACT 5-37-3 WITH WAL-CON CONSTRUCTION COMPANY FOR THE REPLACEMENT OF PACIFIC COAST HIGHWAY GRAVITY SEWER, PHASE 3, AND NOTICE OF COMPLETION (Districts 5 &6): The Construction Manager and Director of Engineering request approval of Change Order No. 5, providing for an adjustment of Engineer's quantities and filing Notice of Completion. (PDC97-03) RECOMMENDED ACTIONS: 1) Approve Change Order No. 5 with Wal-Con Construction Company authorizing a deduction of$67,067.80, decreasing the total contract amount to$2,578,333.23, and 2)Approve filing of a Notice of Completion. DISTRICT NO. 7 (i) ADDENDUM NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH CAMP DRESSER & MCKEE, INC. FOR JOB NOS. J-40.1 AND J40-2 RE PREPARATION OF PHASE I OF STRATEGIC PLAN (District 7): The Director of General Services Administration requests approval of Addendum No. 2 to the agreement providing for development of sewer cleaning maps. (PDC97-07) RECOMMENDED ACTION: Approve Addendum No. 2 to the Professional Services Agreement with Camp Dresser and McKee, Inc. in the amount of$224,630.00 for a total amount not to exceed $1,759,265.00. ALL DISTRICTS (17) (a) Verbal Report by Chair of Finance, Administration and Human Resources Committee re January 15, 1997 Meeting. (b) DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES RECOMMENDED ACTION: Receive and file draft Finance, Administration and Human Resources Committee Minutes for the meeting held January 15, 1997. (c) TREASURER'S REPORT FOR THE MONTH OF DECEMBER 1996 (FAHR97-01) RECOMMENDED ACTION: Receive and file Treasurer's Report for the month of December 1996. -7- [ITEM NO. 17 CONTINUED ON PAGE 8] 01/22/97 ALL DISTRICTS- (Continued from page 7) (17) (d) AMENDMENT NO. 1 TO THE CONTRACT FOR PURCHASE OF NATURAL GAS, SPECIFICATION NO. P-170, WITH PAN ENERGY TRADING AND MARKET SERVICES, INC. (All Districts): The Operations and Maintenance Department requests that the Director of Finance be authorized to negotiate an amendment to the agreement in order to reduce projected natural gas expenses for 1996-97. (FAHR97-04) RECOMMENDED ACTIONS: 1)Authorize the Director of Finance, or his designee, to negotiate the amount and conditions within FAHR Committee guidelines, and to execute Amendment No. 1, in form approved by General Counsel; 2)Authorize appropriate budget transfers within the Operations and Maintenance budget to cover Line Item 62 for natural gas. (a) REVISION TO MATURITY CONSTRAINT FOR THE DISTRICTS' LONG-TERM OPERATING MONIES INVESTMENT PORTFOLIO (All Districts). (FAHR97-06) RECOMMENDED ACTIONS: Approve the following actions pursuant to Section 16.1 of the Districts' Investment, and further approve that the Districts' external money managers may implement securities purchase authority no sooner than three months following the date of this action, pursuant to the requirements of California Government Code Section 53601: 1) Revise Section 8.2 of the Districts' Investment Policy to read: "Mortgage-backed securities issued by an agency of the U.S. Government which are backed by pools of mortgages guaranteed by the full faith and credit of the U.S. Government, or an agency thereof. Selection of mortgage derivatives, which include interest-only payments (IOs) and principal-only payments (POs), inverse floaters, and re-remits, is hereby prohibited." 2) Revise Section 8.11 of the Districts' Investment Policy to read: "Collateralized mortgage obligations (CMOs) issued by agencies of the U.S. Government which are backed by pools of mortgages guaranteed by the full faith and credit of the U.S. Government, or an agency thereof, and asset-backed securities rated "Aaa"by Moody's and "AAA"by S&P. Selection of mortgage derivatives, which include interest-only payments (IOs) and principal-only payments (POs); inverse floaters, and re-remits, is hereby prohibited. Securities eligible for purchase under this Section 8.11 shall be issued by an issuer having a rating on its unsecured long-term debt of"A" or higher. Combined purchases of mortgage- backed securities, CMOs, and asset-backed securities, as authorized under this Section 8.11 may not exceed 20% of the total Long Term Operating Monies portfolio." 3) Revise Section 11.11 of the Districts' Investment Policy to read: "No more than 20% of the Long Tenn Operating Monies portfolio may be invested in a combination of mortgage-backed securities, CMOs, and asset-backed securities. Mortgage-backed securities, CMOs, and asset-backed securities may only be purchased by the Districts' external money managers with prior Board approval, and may not be purchased by the Districts' staff." -8- [ITEM NO. 17 CONTINUED ON PAGE 9] ov22f97 ALL DISTRICTS- (Continued from page 8) (17) (a) 4) Authorize the Districts' external money managers to purchase mortgage-backed securities, CMOs, and asset-backed securities for the Long Tenn Operating Monies portfolio, pursuant to the requirements of Section 11.11 of the Districts' Investment Policy. 5) Authorize the Districts' external money managers to purchase individual securities, providing the securities are permitted under Section 8.0 of the Policy, which may have a final stated maturity of more than five (5)years from the date of their purchase, pursuant to the requirements of Section 12.2.1 of the Districts' Investment Policy. (18) ..............................................._........_........_......_.._____......_........_................................................................... ; CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Boards,the Chair may convene the Boards in closed session to consider matters of pending real estate negotiations, pending or potential Irrigation,or personnel matters,pursuant to Government Code Sections 54956.8,54956.9,54957 or 54957.6, as noted. Reports relating to(a) purchase and sale of real property; (b) matters of pending or potential litigation;®employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Boards during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Boards on any of these subjects,the minutes will reflect all required disclosures of information. (a) Convene in closed session, if necessary (1) Confer with Districts' Negotiator re pending MOU Labor Negotiations, Government Code Section 54957.6. (2) Confer with Districts' Management and General Counsel re appeals of termination of employees from investigation (Government Code Section 54956.9(b)(1),(2)). (b) Reconvene in regular session (c) Consideration of action, if any, on matters considered in closed session (19) Matters which a Director would like staff to report on at a subsequent meeting (20) Matters which a Director may wish to place on a future agenda for action and staff report (21) Other business and communications or supplemental agenda items, if any (22) Adjournments -9- o1/22/97 ............................................................................................................................................................................................................................. NOTICE TO DIRECTORS: To place items on the agenda for the Regular Meeting of the Joint Boards, Directors shall submit items to the Board Secretary not later than the close of business 14 days preceding the Joint Board meeting. The Board Secretary shall Include on the agenda all items submitted by i Directors,the General Manager and General Counsel and all formal communications. Board Secretary: Penny Kyle (714)962-2411,ext.2026 ....................................................................................................................._....................................................................................................i -10- HAWPDTAADMINOSUG97VAN9MW 1 a' COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA January 16, 1997 phone: [7143962-2411 mailing address. To the Chairman and Members Ro.9ox a127 of the Joint Boards of Directors Founuen Valle,CA 9272aal27 Subject: Board Letter Weal add...: I OR44 Ellis Avenue Fountain Valley CA The following are items that you may find interesting. If you need additional sin Vea01e 9 Y Y 9 information on any of the items, please call me. Regional Water Quality Control Board to Discuss Amendina Water Quality Member Standards Agencies • The Districts discharges treated effluent into the ocean off Orange County under an Cities ocean discharge permit issued jointly by the Regional Water Quality Control Board (Santa Ana Region) and Region IX of the US Environmental Protection Agency. This Bareea Permit includes a waiver of certain requirements of the Clean Water Act and allows Buena Park the Districts to discharge a combination of primary and secondary treated effluent. cypress This permit was first issued in 1985, and the Districts applied for renewal of both the Fountain Valley permit and the waiver in 1989. EPA action on that renewal application has been Fullerton delayed over several ears due to a number of factors. The most recent delay was Huntington Basch Y Y Y Irvine caused by confusion about what water quality standards for bacteria should be Le Habra applied to the offshore waters affected by Districts' discharge. Le Palma Los Alamitos Newport Beach The Regional Board has concluded that its Basin Plan, which sets forth numeric Orange criteria for bacterial standards in Ocean waters off Orange County, and the Stale PI.c.nd. Water Resources Control Board's California Ocean Plan, which establishes a state- Santa Ana wide framework for water quality standards (including numeric objectives in the Sand Beach q Y C 9 1 Scanned ocean), are inconsistent in their approach and structure for numeric bacterial msun objectives. The Regional Board will hold a workshop on January 24 to discuss the Vigo Par Yorba Lindea issues and determine how best to resolve the conflict. County of orange In its announcement of the workshop, the Regional Board has noted: sanitary Districts The Basin Plan objectives: (1) are inconsistent with those specified in the Costa Mesa Ocean Plan; (2) do not reflect best available science; and, (3) limit the use of Garden Grove new scientific information being developed to assure that the objectives are Midway,city appropriate and protect public health. Water oi°triets Regional Board staff has recommended to the Regional Board members that the Irvine Ranch Basin Plan be amended to make it consistent with the Ocean Plan. At the January 24 workshop, the Regional Board will hear comment from the interested public. No action will be taken at that time, but the Regional Board may set a time for a future A Public Wastewater and Environmental Management Agency committed to Protecting the Environment Since 1954 Chairman and Members of the Joint Boards of Directors Page 2 January 16, 1997 hearing to act on the matter. If the Regional Board determines that a Basin Plan amendment is the best solution, such an amendment may be proposed at the Board's April meeting. An amendment must be approved by the State Water Resources Control Board, State Office of Administrative Law, and US EPA, a process which could take several months. The Basin Plan amendment must be completed before further action can be taken on our permit renewal. Therefore, Districts' staff anticipate that further action on our permit will not take place until sometime in the late summer or fall of this year. Update on the CSDOC/OCWD Ultraviolet Liaht Disinfection Pilot Study Director Pat McGuigan requested an update on the ultraviolet (UV) light disinfection pilot study performed by the CSDOC and the Orange County Water District(OCWD). As background information, CSDOC provides Plant 1 secondary effluent to the OCWD Green Acres Project (GAP). The secondary effluent is filtered and disinfected with chlorine to meet reclaimed water criteria. Disinfection with chlorine requires a long contact time, fors potentially toxic by-products, and poses safety concerns related to storage and handling. Disinfection with short-wave UV light was thought to be a viable disinfection alternative, but it is known that the efficacy of UV as a disinfectant can be reduced by compounds found in wastewater. As a result, the Boards of Directors authorized the Districts to enter into a cost-sharing agreement with OCWD to evaluate disinfection of GAP effluent with UV light. The project demonstrated that UV light could reduce coliform and virus in the GAP effluent to levels meeting reclaimed water criteria. However, during the UV project the normal operating practice of adding chlorine to the secondary effluent prior to filtration was suspended. This resulted in coliform bacteria growth in the filter and increased coliform levels in filter effluent. The study concluded that UV alone is not feasible as a disinfectant for GAP water. Land Lease with Villaae Nurseries On January 8, 1997, the Districts received a signed lease from Village Nurseries for a sliver of land they lease from the Districts. Under the new ten-year lease, Village's lease rate will increase from $250/acre/year to the market level of$800/acre/year for the first four years and will increase at a rate of$200/acre every two years for the remaining six years of the lease. LA Times Editorial on January 9. 1997 Attached is a copy of an editorial entitled, "Water Districts Must Cooperate." It is apparent that the push for consolidation is still an issue. a Chairman and Members of the Joint Boards of Directors Page 3 January 16, 1997 Wall Street Journal Article of January 3. 1997 A copy of my January 3, 1997 memo transmitting the WSJ article on "Self Organization Will Free Employees to Act Like Bosses" is attached for your reading. Status of House Foods Connection Issue The cost for new industrial dischargers to connect to the Districts' sewerage system has been the subject of much discussion over the last eighteen months. One company, House Foods, had objected to the Excess Capacity Charge that was implemented in July 1995. As has been reported to the Boards over time, Districts' staff had proposed that House Foods participate in a pilot pretreatment program, which would use money from the Excess Capacity Charge to test innovative means of pretreating House Foods' industrial wastewater. After considerable negotiation between the Districts' and House Foods, the company decided that it would not enter into an agreement for such a pilot program, but would pay whatever connection fee was imposed as a result of the ongoing Strategic Plan rate study, which has been initiated to develop a new industrial connection fee for large users. An industrial pretreatment permit has been issued to House Foods which includes provisions requiring the company to pay charges that are developed as part of the rate study at the time they are imposed. House Foods has acknowledged that its permit includes those provisions and began discharging under the permit on December 20, 1996. December 27, 1996 Changing Times The latest issue of the Districts' Changing Times, which is attached, has articles that address changes underway at the Districts. This will give you an idea of some of the issues being addressed by management and staff. The Communications Department is producing this publication as a result of feedback from employees that indicated a concern about the lack of communication between the various levels of management and the employees. I will continue to transmit this publication to you with this letter. Letter of Commendation for Source Control Stag Attached is a copy of a December 17, 1996 letter from Independent Forge Company commending the Source Control staff for their efforts during the past year. This is an excellent example of the results that can be achieved through cooperation with industry. Chairman and Members of the Joint Boards of Directors Page 4 January 16, 1997 Blake Anderson Appointed SCAP's Orange County Director At the October 29, 1996 meeting of the SCAP Board, Blake Anderson was appointed Orange County Director. Blake has been involved in this organization since inception and instrumental in discussions defining its mission and objectives to avoid duplicating efforts by other wastewater agencies and organizations. Update on Compressed Natural Gas Refuelina Station Last week, the City of Fountain Valley's Planning Commission approved our plans for the Compressed Natural Gas Refueling Station. Biosolids Reoulatory Issues Update Kern County Developments A meeting of biosolids generators and several Kern County departments was recently held at the request of Kern County Supervisor Perez. The purpose of this meeting was to discuss the serious nature of the recent biosolids land application problems that have developed in Kern County. Approximately 75% of the Districts' biosolids are land applied in western Kern County. Proposed Solutions Recommended by Kern County Officials to Avoid a County Ordinance: • Have the biosolids generators fund an inspector position dedicated to biosolids oversight. • Have the biosolids generators create, staff, and fund a public education program. • Create an information database on biosolids application information for Kern County officials. • Include the CWEA Biosolids Land Application Best Management Practices into contracts. Districts' staff was asked to be the liaison between Kern County and the biosolids generators. Mike Moore will be serving as the contact person. t ahontan Reoional Water Quality Control Board (LRWQCBI Petition In 1995 the LRWQCB adopted general waste discharge requirements for the use of biosolids. The LRWQCB used a negative declaration for the order due to the lack of public controversy. Subsequent controversy developed resulting in a petition filed with the State Water Resource Control Board (SWRCB) to remand the general order a Chairman and Members of the Joint Boards of Directors Page 5 January 16, 1997 to the LRWQCB to perform an environmental impact report (EIR). On January 8, 1997, the SWRCB held a workshop to address the petition. The SWRCB will review the record and plans to rule on the petition at their January 23, 1997 meeting. It is expected that the SWRCB will remand the general order to the LRWQCB to perform an EIR not based on a violation of CEQA, but as a policy decision. The impact will be a substantial cost in preparing an EIR borne by interested parties, not to be paid out of general funds. This will set a precedent in that a less expensive mitigated negative declaration will not be adequate for a general order by any RWQCB. Funds for an EIR will have to come from land owners, biosolids contractors or biosolids generators for future general orders. Mitigated negative declaration "may' be appropriate for site specific waste discharge requirements. Please note that the Districts has never land applied biosolids under the LRWQCB general order, however Districts' biosolids have been applied within the LRWQCB jurisdiction in eastern Kern County. Status on the Implementation of the New Financial Information System Mike White, Controller, indicated that the Payroll staff has gone through the J. D. Edwards' payroll training program and has completed the installation and data conversion of the new payroll module. Three payroll parallels have been run against the old system, and the Districts' will be going "live"with the new J. D. Edwards' payroll system with the pay date of January 29. The Accounting staff has completed J. D. Edwards' general ledger and budget training and are currently in the process of redesigning the Districts' Chart of Accounts for use in the preparation of the 1997-98 Budget. The Accounts Payable staff has just begun to attend accounts payable training and will shortly begin the installation and data conversion of the new J. D. Edwards' accounts payable module. All Financial Information System projects are currently within budget and implementation timeliness. Construction Protect in Garden Grove and Westminster The Engineering and Communications Departments have prepared the attached brochure (green) that is being distributed to homeowners and businesses that will be affected by the construction of the Magnolia Relief Sewer, Contract No. 3-35R-1. The brochure is designed to answer the most commonly asked questions about this sewer project and its impacts. The project is the installation of a 48-inch concrete pipe in Magnolia Street between Westminster Boulevard and Trask Avenue in the cities of Westminster and Garden Grove. h- Chairman and Members of the Joint Boards of Directors Page 6 January 16, 1997 Update on Discipline re, Investioation We expect to have 26 full evidentiary hearings for employees challenging terminations, suspensions and demotions. To manage such a large number of hearings,we have retained the services of four recently retired and highly regarded city managers. Each of the hearing officers will handle about six cases. These hearings will typically take between one and two full days and will require the hearing officer to prepare a complete written opinion. We expect the hearings to be scheduled between February 17 and the end of March. To avoid a conflict of interest Tom Woodruff has retained the services of the law firm of Rutan and Tucker to advise the hearing officers of matters of law and procedures. Two of these employees also filed for unemployment benefits. When employees are fired for cause, they are not eligible for unemployment. The first unemployment hearing was held on January 13, The Districts were represented by legal counsel from Tom Woodruffs office, Mike Peterman, Peyton Shur and the investigator who conducted the interview. It was important to be well prepared at this meeting since it sets precedent for the disciplinary hearing. The employee's attorney, Tim Casey, apparently felt the same way as he came well prepared for the hearing and cross- examined all of the Districts' representatives. The hearing was continued since it ran well over the allotted time. Residential Members of Rate Advisory Committee (RAC)for Strategic Plan Our initial efforts to have a balanced RAC of commercial, residential and industrial members did not meet with great success. The first two workshops were attended by a great preponderance of commercial and industrial representatives with only a few residential people. This was particularly troubling because the residential group generates approximately 80% of our flow and it's important that they have a voice. The staff redoubled its efforts and ultimately recruited about a dozen representatives of the residential community who participated in Workshop No. 3. Unfortunately, these new members had missed important background information which had been presented at previous workshops. To address this problem, a special briefing for residential TAC members was conducted on January 9 by Judy Wilson, Gary Slreed, Tom Dawes and Michelle Tuchman. I'm pleased to tell you that this special session was very well attended. There was excellent participation, and by the close of the meeting the new RAC members felt comfortable and well prepared to participate in future meetings. Chairman and Members of the Joint Boards of Directors Page 7 January 16, 1997 Fire Destroys Portion of Construction Management Trailer Complex On January 13, we taxed you information about the fire at Plant 2, which affected the Construction Management offices. At this time I have no additional information to add; however, we will provide an update at the next Joint Boards meeting. Editorial by Representative Curt Pringle to Consolidation of Water Districts In the Orange County Business Journal's January 13-19, 1997 edition, there is a column by Representative Cur Pringle entitled "Drying Up OC's Waterworid." While the editorial only mentions water districts, I'm attaching a copy as a heads-up on consolidation efforts. Jury Duty I have been summoned for jury duty at Santa Ana Superior Court and have been assigned to a case that, hopefully, will be concluded by Friday, January 17. If you�woo(uullldd like additional information on any of the above items, please call me. Dona l . McIntyre General Manager DFM:jt M 1WP.DTANDMIWWDFM ARD.LMWM1101 Attachments: January 9, 1997 LA Times Editorial January 3, 1997 Wall Street Journal Article, Self Organization Will Free Employees to Act Like Bosses December 27, 1996 issue of Changing Times January 17, 1996 letter of commendation from Independent Forge Company Brochure, "What Are These People Doing in My Neighborhood?" January 13-19, 1997 Orange County Business Journal Editorial by Curt Pringle Uh/A1V131= UUU1V I T AMIMI I N 11UVq UL7 1 r1li , 10 0&n�_ NEWSPAPER CLIPPINGS Name of Paper Secflon Page D S �1y�99 CC LOS ANGELES TIMES EDITORIALS ORANGE COUNTY PERSPECTIVE Water Districts Must Cooperate It seems extravagant that adjoining water term is compelling. districts in South County would have their own By way of background,Capistrano Beach and sewage treatment facilities, literally across the Dana Point joined forces and incorporated as a creek from each other.In Dana Point,a proposal city in 1969, but the two communities always for such redundancy is being seriously consid- have had their own sewer plants on the opposite ered.In the interest of regional cooperation and sides of San Juan Creek,near the often polluted common sense,the idea should be scrapped, state beach. The Capistrano Beach Water District says it It doesn't make sense for these two to con- needs to go ahead with plans to build a $6- tine going their own ways in sewage treat- million plant because it has reached its sewage ment, especially when there is additional capacity,and must expand its old and outdated capacity available in the Dana Point facility. facility. It argues that its efforts to combine Capistrano Beach Water District already has treatment with other nearby sewage districts among the highest rates in the county, and have failed. spending$6 million for a new facility would be There is no dispute that something needs to wasteful and would impose new financial bur- be done, whatever is standing in the way. For dens on customers. example, nearby Doherty State Beach was Other nearby districts that do have capacity closed during a sparkling weekend last June should not horde it or stand in the way of effi- because raw sewage was found to be leaking cient consolidation. The argument that Capis- into San Juan Creek. Since that time, the dis- trano Beach needs to move ahead with or with- , trict attorney's environmental protection unit out cooperation of nearby districts is strong. has been conducting an investigation into the Consolidation of districts is worth looking into. district's disposal of sewage. Local water districts can become fiefdoms. While Capistrano maintains that it runs its It's important to consider the big picture.One of district facility properly and stands ready to the great assets of Orange County is its public make any needed fixes, the argument for get- beaches. If they continue to be threatened by ling to the bottom of the problem for the long sewage problems,everyone will lose. v January 3, 1997 MEMORANDUM TO: Executive Management Team and Dart Members (See Distribution List) FROM: Don McIntyre General Manager SUBJECT: January 3 Wall Street Journal Article"Self Organization Will Free Employees To Act Like Bosses Attached you will find a copy of an article which ran in today's Wall Street Journal. Given our efforts on self-directed teams and improved performance data, the Districts appear to be in the vanguard of organizations which are rethinking the definition of management. I think you will find this article quite interesting. DFM:cmc H1WP.DTAWDMIM21501CHAUDHR`TORMATSWEMO.DFM Attachment Distribution List: Blake Anderson Michelle Tuchman Mark Mutz Judy Wilson Nancy Wheatley Kent Nelson Ed Hodges Doug Cook Steve Pelletier David Ludwin Linda Eisman Les Thompson Bob Ooten Tom Flanagan Simon Watson Mike Peterman Gerald Jones Gary Streed Linda Losurdo CSOOC 0 P.O Boa 8127 1 F.W.1 Valley. CA 92728-6127 0 (7M)962-2411 t I P 1 FRIDAY, JANUARY 3, 1997 81 URKETPLACIE Indeed,for 300 years leaders have Self-Or anization built their organizations on the seem- I suppose It's possible some or- , I7 ingly unassailable principles of New- ganizations could be engulfed by the lan's mechanics, as If people were N TIME, unpredictable new chaos they create. But so far, I've Will Free Employees the gears of a timepiece. And it ' structures and Bows take shape, seen nothing but successes. in rural worked — until the speed and cum- success buildingon success. Virginia, To Act like Bosses plexity of modern life began to over- gl productively soared at whelm even the grandest control Whether because of eel display or Rowe Furniture after workers look structures, from the Soviet Union to older slakes, employees display over m-solving. t Koch Ind and espmb- AST of dredso busineerv[eweehun- a boundless new eagerness for the Wichita,ref Al Kper Industries al L duets of baall over in North the helnew m computer work they control Instead of driving turned,dials acmr ing to who once dustThe new model for organizations America all over North ts the biological world,where uncon- ambiguity and Instability out of the turned dials accures n w carefully America,and 1 exchanged e- "There are you embrace them. assigned procedures now come up mail with thousands more. 1 Trolled actions produce stunningly "There are no f York Univ says with their own control techniques, had planned to distill these accumu- efficient and robust results, all Gareth Morgan of York University, through adaptation and selfnrganl- laled Impressions Into this week's Toronto. column with a forecast of the bus[- �1Pi another 1?" Selfucry."Spare Picture Is t way. You have a - ucc tness strategies urn,asIdidayealytogelnmomem long, heartfelt meeting with your us another lad!" Sumbtoprogram- lum,as l did a year m employees and managers. Together however,uth syndrome b or the im- Bul as 1 compiled my Ilse, every- you agree on a very broad mission pie syndrome for the slm, r thing seemed insl Ificanl next to that everyone buys into—nothing on. pie reason that It's not o program, the biggest trend of all: rethinking' It's a continuing process of adoption r the definition of management and usual there,but then comes the hard In a real-lime world of global bull- � �, ,t the structure of work.Businesses—in I ' Part. A6 people pursue [heir daily ness,with technologies,markets and \1111 routines,you encourage them to ex- fact,organizations of all kinds—are erimen1. to make messes, m seek relationships emerging and disap- starting to abandon the most time- pformation and assistance wherever peering amid a fury of Instant com- r �- worn principles of mulml in favor of their Information oses lead—allst search of new municat[on. And it recognizes the _ a new way: freeing employees to • , ways to keep the mission alive. best of the baby-boomer culture figure out how P get the job done Meanwhile,you create new streams the detachment of Generation X. smimr without central Planning or control. of performance data so people can --- causing huge gains to output."Com- "Self-organization;'some call It. see what's working. plex human systems,whether socle- "It's a millennial change; says .. lies or organizations, can only func- Dee Bock,who founded and built the Ilon properly by spontaneous order;' Visa International card network on says Charles Koch,who heads thd$25 the principles of sell-organization. billion-a year energy company. "We can't run 21st century society with 17th century notions of organi- zation." It's not some feel-good impulse driving executives in this direction; ,• . - there's simply no faster way to react to change.Strategic planning is con. sidered futile at Cardinal Envtron- - mental Inc.of Oklahoma City,which instead relies on its 12 employees to act on ever-chwaging customer cues. "We function like an amoeba that flows with the environment and con- stantly reshapes its body," says owner Steve Mason. On a larger scale. Monsanto is hatching a hold new R&D initiative from the self-coordinated effort of several employee groups. "If an in- stitution wants to be adaptive,"Mon- santo Chairman Robert Shapiro says In the current Harvard Business Re- view,"it has to let go of some control, and trust that people will work on the right things in the right ways." IS SELF-ORGANIZATION a movement or simply good man- agement? I think it's both. A diverse club of major outfits— Citicorp, Coca-Cola, Honda, In- tel and the Veterans Hospital Admin- istration among them—have become corporate affiliates of the Santa Fe Institute, the leading think-tank on complex adaptive systems.A hot new magazine in Boston called Fast Com- pany is riding the wave of bottom-up leadership. In truth, companies have been Inchingthis way foryears:Theory Y. Quality Circles, teams, recngmeer- Ing and all that. But these reforms were crammed into the same old command-andcontrol structures. Self-organiza0on, by contrast, Is all about "de-engineering." says Ken Baskin,a former Bell Atlantic execu- five who is writing a book on the subject. Give employees the tools and the autonomy,he says—particu- larly Americans,with all their educa- tion and independence — "anti they produce amazing results." As a society we know the best way to organize people is freeing them to organize themselves. Why should It be any different to business? Is segorganuation the taaue of the Jurure, a ton I all uwshed up?Send your thoughts to Metzinger@aol.cmn. Then join me this weekend as I share Ib the highlights in The F7ont Lines Fbrum at http://wki.=. e ae INDEPENDENT FORGE COMPANY 692 NORTH BATAVIA ST. ORANGE.CAL I FORNIA 92668 1716) 997 7337 FM NO. (716) 997-7566 s December 17, 1996 Ms. Nancy J. Wheatley Director of Technical Services County Sanitation Districts of Orange County, California P.O. Box 8127 Fountain Valley, CA 92728-8127 Dear Ms. Wheatley: Efficiency accompanied by courtesy is a rare combination in today's work world. I want to thank you and your staff who have assisted our company throughout the entire year. Their patience in lending their technical knowledge coupled with their professional support and assistance have certainly made things easier for us. Please let your staff know how much we appreciate their help. I commend you for the quality of people you have in your organization. Keep up the good work. Very tr6ly yours, Rosemary L. Ruiz President RLR:mlj File January 13.1997 ORANGE COUNTY BUSINESS JOURNAL Peps 39 Drying up OC's waterworld How many of you reading this article know Thisapproachdrew harshcriticism from those government" epithet are actually fighting to how water is delivered to your home or busi- who 4elieved the waterdistricts would undertake preserve a Byzantine systemofnumerous,over- ness,orwhich government agency is in charge consolidationiflefttotheirowndevices. History, lapping and redundant government entities. of your trash collection or sewer lines? And however,inspires little confidence this will hap- Crilimcall forthis local problem to be arrived tougher yet,could you name the members of pen without prodding from the legislature. "locally." However,nearly every one of these your local elected water district board? The Orange County bankruptcy is an inslrec- districts was created through legislative action Since Orange County is home to more than tive example. More than two years after the over the past 75 years. The local option — 25 separate water and sanitation districts gov- bankmpicy,despite the obvious need for funda. allowing the Orange County Local Agency emed cumulatively by 164electedboardmem- mental change in how county government oper- Formation Committee to institute consolida- bers,my guess is very few Orange Countians ales, little has changed. If a nearly $2 billion lion—has not resulted in any action,otherthan could readily provide that information. (It to produce more studies. would be even more difficult if you happen to This issue has been studied exhaustively for live in those areas of Orange County governed r years. Since the early 1980's three separate by three separate water districts, with three Orange County 0 rand Jury reports have recom- electedboards.) CAPITOL COMMENT mendedconsolidation.The recent South County The pointofthis littleexercise is to illustrate Study (initiated by I8 south Orange County a serious problem in Orange County local r..4 Pringle water districts) also called for consolidation. government: The continuation of a chaic water Th---------reiterate the fact that many water district bureaucracies making decisions about bankruptcy cannot induce the county govern- district boundarkswere drawn duringthe 1930's hundreds of millions of taxpayer dollars,while ment to reform itself, why should we expect and reflect an agricultural Orange County, a operating in near invisibility from the voters. water districts to consolidate themselves? reality that no longer exists. Thismultiplicityofgovemmentagencim(most After all, what incentive do any of Orange While it will lower rates through streamlin- ofwhich were created when this was an agricul- County's 164 water district board members ing,the importance ofwaler district consolida- lumlly-based county)is nor necessary for water have to eliminate their own jobs? As elected lion goes beyond achieving greater efficiency. delivery.h is past time for rationality and com- chieftainsofthese hidden kingdoms,many have For a free,self-governing society such as ours man sense to be brought to beaten this situation. staff,influence and perks,and virtually nobody to function properly, eitiuns must be able to Last year, I introduced legislation to bring is aware oflheirexistence,a degreeofinvisibil- watch those they entrust with theirgovemance. order to this chaotic mishmash of agencies ily that provides unwarranted protection from Visibility is part and parcel of government through a dramatic consolidation of Orange public scmtiny. accountability. If the activities of our elected County water districts, making them more The legislature is back in session,and I once officials are not readily knowable,it is difficult visible,mom accountable,more rationale and again will make water district consolidation a for the people to make them answerable. This more efficient. priority.Conealidationcouldtakesevemlforms. isespecially applicable to the current system of AB 2109 passed the Assembly last year,but But a preferred course is to combine neighbor- Orange County water districts,where a multi- died in the Senate during the last days of the ing water agencies together, or with overlap- plicity of elected boards operate in near invis- legislativesession,held upbynon-related leg- pingcitim. In addition,any consolidation plan ibility—out of sight,out of mind. islative issues. Though my original bill died, should also create a single wholesale water Water district consolidation is reasanable,com- the need for itisas great asever. district,fusingthe nearly 10county wholesalers man-sense refine . Opposing it places the pns Even as AB 2109 made its way through the of water into one. ervation of little empires before the interests of legislature,l had hoped it would function as a Some have characterized this asa"biggovem- rate payers and open,accountable government. Damoclean Sword overthc headsof 164 board ment"approach to a problem beat left to local memberswhocollectivelygovemwaterdeliv- govemment. This is a strange charge consider- Pringle, R-Garden Grove, is the Assembly cry in the county:consolidate on your own,or ing my aim is to reduce the number of govern- Republican leader. His column and of stale have it done for you. ment water agencies. Those hurling the "big Senate majority leader Bill Lockyer, D- - -- — Hayward.appear monthly. Fmrad sec U.,01, AGENDA ❑ COW INFO.REM ITEM ❑ COMM.ACTION REM ❑ Jr.SOS.CONSENT TRANSMITTAL ❑ Jr.SOS.DISCUSSION NON-CONSENT) ❑ PUBLIC HEARING 41 X Jr.BIDS.MEETING DATE JT.BIDS.AGENDA ITEM NO, MEETING DATE COMM.ID.NO. DISTRICT NO. CONTACT FOR INFORMATION (lnitlals of Originator) OMITS: OMITS PDC: PDC FAHR: FAHR 2220/Ross H. Tipps/2558 EXEC: EXEC All STEER: STEER Division No.,Name,and Extension JT.BDS: 01/22/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wordina: RATIFYING PAYMENT OF CLAIMS OF THE JOINT AND INDIVIDUAL DISTRICTS BY ROLL CALL VOTE (each Director shall be called only once and that vote will be regarded as the same for each District represented unless a Director expresses a desire to vote differently for any District). Recommended Action(s): Staff recommends approval of payment of claims/warrant listing CEQA REVIEW: Project Is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: NegaWe Declarelion Approved on N/A Final EIR Approved on and Notice of Determination filed on BUDGET INFORMATION CURRENTYEAR CURRENTYEAR- YEAR-TO-DATE REVISED BUDGET TOTAL BUDGETED AMR.: $ BUDGETAMOUNT TO-DATE BUDGET BALANCE TOTAL SOURCE: DISTRICTS EXPENDITURES Rme13 a 0­T­m.) Schedule&ine Item: AMOUNT OF TRANSFER: Schedule&ine Item: AITIPROJECT COST INFORMATION ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NOTAPPLICABLE If YES,stale number: _Permanent Limited Term BYES,explain in ADDITIONAL INFORMATION section CONCUR NC : ATTACHMENTS TO AGENDA(List) To Committees 1. ure Date Div' ion Manag ( r a MI /M� S ature Date To Jt. Bds.: I. Warrant Listing partment Head(Or Designee) Signature Date Assistant General Manager(Or Designee) FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 1122196 PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 1127196 POSTING DATE 1127/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155663 ASO PARTY RENTAL $1,510.45 RENTALS-FAMILY DAY 155664 ASS LOGISTICS CENTER $3,729.44 COMPUTER HARDWARE 155665 ACA $725.00 SEMINAR REGISTRATION 155666 AM BESTCOMPANY $85.95 PUBLICATION 155067 API I ROMA INC $731.30 COMPUTER REPAIR 155868 AT&T-CELLULAR CR&R $24.15 LONG DISTANCE TELEPHONE SERVICES 155669 AT&T-CELLULARCR&R $19.02 LONG DISTANCE TELEPHONE SERVICES 155670 AT&T-CELLULARCR&R $3.14 LONG DISTANCE TELEPHONE SERVICES 155671 ACE CHEM DRY&IOR $140.00 JANITORIAL SERVICE 155672 AIR PRODUCTS&CHEMICALS $36.644.00 O&M AGREEMENT OXY GEN.SYST.M.O.8.9-89 155673 AISI CAD EXACT EVENTS $350.00 SEMINAR REGISTRATION 155574 ALLIED SUPPLY CO. $1.239.38 MECHANICAL PARTS 155675 AMERIDATA $5.752.68 OFFICE EQUIPMENT 155676 AMERICAN CRANE INSTITUTE $2,678.00 TECHNICAL TRAINING 155677 AMSCO $979.52 SERVICE AGREEMENT 155578 AQUATIC BIOASSAY&CONSULT $7,475.00 LAB SERVICES 155679 AQUATIC TESTING LABORATORY $9.150.00 LAB SERVICES 155680 NICHOLAS ARHONTES $310.42 EXPENSE REIMS. 155681 AMS PRESS $175.25 TECH PUBLICATIONS 155682 ATKIWJONES COMPUTER SERVICE $321.30 SERVICE AGREEMENT 1SM83 AUTOMATIC DATA PROCESSING 34,212.42 PAYROLL SERVICES 155084 AWARDS&TROPHIES $213.35 PLAQUES 155685 BANANA BLUEPRINT $5.600.94 PRINTING M.O.1"7-94 155686 BATTERY SPECIALTIES $1,585.37 BATTERIES 155687 BAUERCOMPRESSOR $235.71 COMPRESSOR PARTS 155888 BEACON BAY ENTERPRISES,INC. $11.70 TRUCK WASH TICKETS 155689 WT BILLARD $881.43 BUILDING REPAIRS 155690 BIO-GRO DIVISION $97,792.01 RESIDUALS REMOVAL MO 4.26-95 155691 BOLSA RADIATOR SERVICE $172.40 TRUCK REPAIRS 155692 BOYLE ENGINEERING CORP. $27,619.70 ENGINEERING SERVICES MO 1-12-94,2$95,2-9-94 155693 BURKE ENGINEERING CO. $365.92 ELECTRIC SUPPLIES 165694 BURLINGTON SAFETY LAB INC. $64.00 LAB SERVICES 155695 BUSH&ASSOCIATES,INC. $1,428.00 SURVEYING SERVICES M.O.6-8-94 155696 BUSINESS ENTER.TRAINING SOLUT $2,775.00 MANAGEMENT TRAINING ISM97 CBHS $125.00 WELLNESS SEMINAR 155598 CCI TECHNOLOGIES $656.11 RELOCATE PHONES 155699 CH2M HILL $316,667.16 ENGINEERING SERVICES JJ7 155700 CH2M HILL $195.00 SEMINAR REGISTRATION 155701 MICROBAC LABORATORIES,INC. $720.00 GAS ANALYSIS 155702 C.P.I. $1,060.80 LAB SUPPLIES 155703 CS COMPANY $5.021.49 PLUMBING SUPPLIES 155704 BRAD CAGLE $782.43 PIS TRAINING 155706 CAL-GLASS FOR RESEARCH INC. $588.96 LAB SUPPLIES 155706 CALIFORNIA AUTOMATIC GATE $177.28 SERVICE AGREEMENT 155707 CALIF,ENVIRONMENTAL CONTROLS $681.53 MECHANICAL PARTS 155700 CALIF MUNICIPAL TREASURES ABC $404.00 SUBSCRIPTION&TRAINING REGISTRATION FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 11/22/96 PAGE 2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11/27/96 POSTING DATE 1127M WARRANT NO. VENDOR AMOUNT DESCRIPTION 155709 CALIF REGIONAL-WATER QUALITY $50,000.00 FINE@BAYSIDE DR. 165710 CALIFORNIA WATER ENVIRONMENTAL $5,000.00 PROFESSIONAL SERVICES 155711 CANUS CORPORATION $4,358.08 FIBER OPTIC CABLE 155712 CAROLLO ENGINEERS $39,223.64 ENGINEERING SERVICES MO 5-24-95 155713 CATAPULTING. $1.000.00 TECHNICAL TRAINING 155714 GEORGE CHARETTE $216.84 EXPENSE REIMB. 165715 CLAYTON ENVIRO CONSULT $7,597.00 INSPECTION SERVICES 155716 COIN LAUNDRY $94.68 REFUND USER FEE OVERPAYMENT 155717 COLE-PARMER INSTRUMENT CO. $330.08 LAB SUPPLIES 156718 COMPUTERS AMERICA $189.30 OFFICE SUPPLIES 155719 CONSOLIDATED ELECTRICAL DIST $8,713.31 ELECTRIC PARTS 155720 CONSOLIDATED PLASTICS CO $131.55 UTILITY HAND TRUCK 155721 CONSOLIDATED REPROGRAPHICS $551.06 OUTSIDE PRINTING SERVICES 156722 CONSUMER PIPE $699.25 PLUMBING SUPPLIES 155723 CONTINENTAL-MCLAUGHLIN $414.03 RAIN SUITS 155724 CONVERSE CONSULTANTS O C $3,148.56 CONSULTING SERVICES M.O.S-11-93 155725 CORPORATE EXPRESS $397.72 OFFICE SUPPLIES 165728 COSTA MESA AUTO SUPPLY $99.75 TRUCK PARTS 166727 COUNTERPART ENTERPRISES $503.49 MECHANICAL SUPPLIES 155728 COUNTY WHOLESALE ELECTRIC $4.206.76 ELECTRIC PARTS 165729 COVENTRY COURT HEALTH CENTER $410.16 REFUND USER FEE OVERPAYMENT 155730 CUSTOM CRAFT FLOOR COVERING $2,025.73 INSTALLATION 155731 CSUS FOUNDATION $267.43 PUBLICATIONS 155732 STATE WATER RESOURCES CONTROL $10.417.37 GRANT REFUND,ASSET SALE 155733 DAVE'S BICYCLES,INC. $667.99 BIKE REPAIRS 155734 DELL MARKETING L.P. $0,992.08 COMPUTER 155735 DEL MAR ANALYTICAL $380.00 BIOSOUDS ANALYSIS 155736 DIGITAL EQUIPMENT CORP. $5,224.21 OFFICE EQUIPMENT 155737 DOVER ELEVATOR COMPANY $1,244.21 ELEVATOR MAINTENANCE 155738 DUNN EDWARDS CORP. $373.33 PAINTSUPPLIES 155739 EMA SERVICES INC $9,208.16 PROFESSIONAL SERVICES 155740 ESP NORTH $126.39 MECHANICAL SUPPLIES 165741 ENCHANTER,INC. $4,200.00 OCEAN MONITORING M.O.5-24-95 155742 ENVIRONMENTAL RESOURCE ASSOC. $995.40 LAB SERVICES 155743 MARKESQUER $263.33 EXPENSE REIMB. 155744 JERRY EVANGELISTA $853.22 EXPENSE REIMB. 155745 FEDERAL EXPRESS CORP. $165.50 AIR FREIGHT 155746 FISHER SCIENTIFIC CO. $548.76 LAB SUPPLIES 155747 FLICKINGER CO $983.14 VALVE 155748 FOUNTAIN VALLEY CAMERA $38.39 PHOTO SUPPLIES 155749 CITY OF FOUNTAIN VALLEY $860.OD WATER USE 156750 FOUNTAIN VALLEY PAINT $521.26 PAINT SUPPLIES 165751 FRANKLIN QUEST CO. $9.094.77 OFFICE SUPPLIES 155752 GST,INC. $2,165A7 OFFICE SUPPLIES 155753 GATEWAY MEDICAL CENTER 580.00 PRE-EMPLOYMENT PHYSICAL EXAMS 155754 GENERAL BINDING CORP. $178.24 OFFICE MACHINE REPAIRS FUND NO 0199 - JT DIST WORKING CAPITAL PROCESSING DATE 11I22R6 PAGES , ,REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 1127196 POSTING DATE 11/27/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155755 GENERAL OCEANICS,INC. $399.50 LAB SERVICES 155756 GENERAL TELEPHONE CO. $4.810.91 TELEPHONE SERVICES 165757 GOLDENWEST WINDOWS $1.658.00 WINDOW WASHING SERVICES 155758 GOVT FINANCE OFFICERS ASSOC. $85.00 PUBLICATIONS 155759 W W GRAINGER,INC. $309.87 COMPRESSOR PARTS 155760 GRAPHIC DISTRIBUTORS $1,426.10 PHOTOGRAPHIC SUPPLIES 155761 GRASEBY $455.24 ENGINE PARTS 155762 GRAYBAR $1,31418 TOOLS 155783 GREAT AMERICAN PRINTING $787.98 PRINTING 155754 DGA CONSULTANTS $5,749.24 SURVEYING SERVICES MA.8-8-94 155785 HB TYPE B GRAPHICS $131.46 PRINTING 165768 HAMILTON CO $98.40 MAINTENANCE 155767 PL HAWN CO,INC. $696.67 ELECTRIC SUPPLIES 155760 HIGH-POINT RENDEL $3.095.00 CONSTRUCTION SCHEDULING SOFTWARE 155769 HOME DEPOT $117.18 SMALL HARDWARE 156770 RS HUGHES CO,INC. $55.10 PAINTSUPPLIES 155771 IPCO SAFETY $11.11 SAFETY SUPPLIES 155772 ISA PUBLICATION/TRAINING AID $565.00 PUBLICATIONS 155773 IRVINE RANCH WATER DISTRICT $1,427.84 WATER USE 155774 JAMISON ENGINEERING $72,500.00 CONSTRUCTION SERVICES 155775 JAYS CATERING $1,019.85 DIRECTORS'MEETING EXPENSE 155778 JENSEN TOOLS INC $963.02 ELECTRICAL PARTS 155777 JOHNSTONE SUPPLY $70.60 ELECTRIC PARTS 155778 KATO ENGINEERING $896.26 COMPUTER PARTS 155779 KEENAN SUPPLY $1.951.58 PLUMBING SUPPLIES 155780 KEMIRON PACIFIC,INC. $58,644.56 FERRIC CHLORIDE MO 9.27-95 155781 KERRY CONSULTING GROUP $8,975.67 PROFESSIONAL SERVICES M.O.11-15-95 155782 KING BEARING,INC. $1.479.63 MACHINE SUPPLIES 155783 KNOX INDUSTRIAL SUPPLIES $3.996.14 TOOLS 155784 K.P.LINDSTROM,INC. $2.427.00 ENVIR.CONSULTING SERVICES MO 12-9-90 158785 MPS $121.35 PHOTOGRAPHIC SERVICES 155786 MANDIC MOTORS $35.00 TOWING SERVICES 155787 MARGATE CONSTRUCTION,INC. $2.099,338.39 CONSTRUCTION P7-36-2,P141,P1-43 155788 MARVAC DOW ELECTRONICS $31.85 INSTRUMENT SUPPLIES 155789 DONALD F.MCINTYRE $1,656.91 EXPENSE REIMS. 155790 MEDLIN CONTROLS CO. $1,099.47 INSTRUMENT SUPPLIES 155791 MICROBE MASTERS $4.887.50 MECHANICAL SUPPLIES 155792 MINNESOTA WESTERN VISUAL PRES. $161.63 LAB SUPPLIES 155793 MISSION INDUSTRIES $3,265.05 UNIFORM RENTALS 155794 MORELAND S ASSOCIATES $4,745.75 AUDITING SERVICES MO 34L95 155795 NASCO $613.91 VALVE 155790 NATIONAL SAFETY COUNCIL $390.00 MEMBERSHIP 155797 NATIONAL SAFETY COUNCIL $862.86 FILM RENTAL 155798 NATIONAL SAFETY COUNCIL $9.632.05 ONSITE SAFETY TRAINING 155799 NATIONAL WATER RESEARCH $33.960.00 GRANT SETTLEMENT 155800 NEALSUPPLYCO, $243.33 PLUMBING SUPPLIES FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 1122/96 PAGE 4 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 1127196 POSTING DATE 1127196 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155801 THE ORANGE COUNTY FORUM $2&00 MANAGEMENT TRAINING 155802 ORANGE COUNTY PUMP CO $3.623.85 PUMPS 155803 ORANGE VALVE&FITTING CO. $988.65 FITTINGS 155804 ORION PRINTING&DESIGN $1,449.24 PUBLICATIONS 155805 OXYGEN SERVICE $2,797.04 SPECIALTY GASES 155808 COUNTY OF ORANGE $1,725.00 USER FEE 155807 COUNTY OF ORANGE $9,500.00 CLAIM SETTLEMENT 155808 COUNTY SANITATION DISTRICT $35,358.81 REIMBURSE WORKERS COMP 155009 PC MAGAZINE $34.97 SUBSCRIPTION 155810 PC SERVICE SOURCE $182.00 MAINTENANCE 155811 PSOC(POOL SUPPLY OF OC) $119.64 OPERATING SUPPLIES 155812 PACIFIC INVESTMENT MGMT CO $113,045.00 INVESTMENT MGMT.SERVICE RESOL.95-75 155813 PACIFIC MECHANICAL SUPPLY $287.08 PLUMBING SUPPLIES 155814 PACIFIC PARTS $181538.50 INSTRUMENT PARTS 155815 PACIFIC PUBLISHERS $322.02 SOFTWARE 155816 PACIFIC BELL $1,257.21 TELEPHONE SERVICES 155817 PADRE JANITORIAL SUPPLY $3,756.17 JANITORIAL SUPPLIES 155818 PAINEWEBBER $80,848.44 COP REMARKETING AGREEMENTS 155819 PARKER HANNIFIN CORP. $550.47 REGULATOR 155820 PARKHOUSE TIRE,INC. $1.689.83 TIRES 155821 PATRIOT VIDEO PRODUCTIONS $248.16 VIDEO SHOOT 155822 PEERLESS WIPING MATERIALS $721.93 JANITORIAL SUPPLIES 155823 CTY SAN.DIST.OF ORANGE CTY $1,591.11 REIMB.PETTY CASH 155824 CRAIG PHILLIPS S2,115.00 CONNECTION FEE REFUND 155825 PIMA GRO SYSTEMS,INC. $243.821.84 RESIDUALS REMOVAL M.O.3.29-95 155826 POLYPURE,INC. $16,473.54 CATIONIC POLYMER M.0.3A 1.92 155827 POWER MACHINE CO $376.40 INDICATOR HANDWHEEL 155828 POWER MAINTENANCE INTER.INC $7.620.00 MAINTENANCE AGREEMENT 155829 PRENTICE HALL $49.82 PUBLICATION 155830 HAROLD PRIMROSE ICE $48.00 ICE FOR SAMPLES 155831 PSI $226.28 HARDWARE 155832 QUALITY BUILDING SUPPLY $167.44 CONCRETEDYE 155833 RPM ELECTRIC MOTORS $2,931.45 ELECTRIC MOTOR PARTS 155834 R&R INSTRUMENTS $317.15 ELECTRIC PARTS 155835 RAINBOW DISPOSAL CO. $2,778.72 TRASH REMOVAL 155836 RAININ INSTRUMENT CO. $241.88 LABSUPPUES 155837 RANCHO AUTO WASH INC. $283.50 TRUCK WASH TICKETS 155838 REBIS $12.402.38 SOFTWARE MAINTENANCE AGREEMENT 155839 BOLT DELIVERY $428.00 FREIGHT 155840 THE REGISTER $266.40 NOTICES&ADS 155841 REISH MARINE STUDIES,INC. $W0.00 OCEAN MONITORING 155842 REMEDYTEMP $26,937.06 TEMPORARY EMPLOYMENT SERVICES 155843 SAS INSTITUTE $1,352.27 SOFTWARE LICENSE AGREEMENT 155844 SKC WEST $874.88 LAB SUPPLIES 155845 1999 SRTC $130,00 MANAGEMENT TRAINING 155846 SAFETY WEST $2.921.31 INSTRUMENT PARTS FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 1122/96 PAGES , REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID I M7196 POSTING DATE 1127/96 WARRANT NO, VENDOR AMOUNT DESCRIPTION 155847 SAND DOLLAR BUSINESS FORMS $602.79 OFFICE SUPPLIES 155848 SARBS-PDC $500.00 TRAINING REGISTRATION 155849 SCIENCE APPLICATIONS INT'L $216,439.53 OCEAN MONITORING M.O.65.94 155850 SCIENCE REFRIGERATION $677.73 SERVICE CALL&REPAIR 155851 SCOTT SPECIALTY GASES,INC. $1.755.05 SPECIALTY GASES 155852 SEA COAST DESIGNS $148.69 LAB SUPPLIES 155853 STUART SEVERN $1,624A5 EXPENSE REIMB. 155864 SHAMROCK SUPPLY $3,108.45 TOOLS 155855 SHASTA ELECTRIC $34.285.80 CONSTRUCTION J-31-2 155856 SHURELUCK SALES $1,180.68 TOOLS/HARDWARE 155857 SMITH PIPE&SUPPLY $87.85 PLUMBING SUPPLIES 155858 ROYA SOHANAKI $837.15 EXPENSE REIMB. 155859 SOUTH COAST WATER $35.00 LAB SUPPLIES 155860 SO CALIF EDISON DO $15,688.38 POWER 155861 SO.CAL.GAS.CO. $9,920.88 NATURAL GAS 155862 SO.CALIF.WATER CO. $70.11 WATER USE 155863 SPARLING INSTRUMENT CO.,INC. $105.00 METER 155864 SPECTRUM QUALITY PROD $463.16 SAFETY SUPPLIES 155865 SPEX CERTIPREP INC. $418.13 CHEMICALS 155866 SQUARE DfCRISP AUTOMATION SYS $77283.00 PLANT AUTO MAINT.AGRMNT MO 7-13-94 155867 STANDARD SUPP&EQUIP CO 31.858.08 MECHANICAL SUPPLIES 155868 SUPELCO,INC. $264.55 LAB SUPPLIES 155869 SUPERB ONE-HOUR PHOTO $37.37 PHOTOGRAPHIC SERVICES 155070 SVERDRUP CIVIL,INC. $1.053,529.10 CONSTRUCTION P2-355,P2I6,P7-385,P255 155871 PEER SWAN $214.17 CASA EXPENSE REIMB. 155872 SYMCAS $2.640.00 CONSULTING SERVICES 155873 TCH ASSOCIATES $3.508.62 LAB SUPPLIES 155874 MAHINTALEBI $869.96 EXPENSE REIMB. 155876 TAYLOR INDUSTRIAL SOFTWARE $10.055.00 SOFTWARE 155876 THOMPSON INDUSTRIAL SUPPLY $1,782.03 MECHANICAL PARTS 155877 TORNELL&GOTTEN $3.939.70 PROFESSIONAL SERVICES 156878 EDITH TRAN $218.13 EXPENSE REIMB. 155879 JG TUCKER&SON,INC. $538.28 INSTRUMENT PARTS 155880 MICHELLE TUCHMAN $431.08 FAMILY DAY EXPENSE REIMB. 155881 U.S.ENVIRONMENTAL PROTECTION $98.504.25 GRANT REFUND,ASSET SALE 155882 UNITED PARCEL SERVICE $354.08 PARCEL SERVICES 155883 UNITED PUMPING SERVICE $720.84 PUMPING SERVICES 155884 UNOCAL CORPORATION $210.00 PERMIT FEE REIMB. 155886 ULTRA SCIENTIFIC $103.00 LAB SUPPLIES 155886 VWR SCIENTIFIC $8,077.32 LABSUPPUES 155887 VALLEY CITIES SUPPLY CO. $1,198.85 PLUMBING SUPPLIES 155888 VALLEY DETROIT DIESEL $388.20 ELECTRICAL SUPPLIES 155889 VALUE CREATION PARTNERS $39.00 SUBSCRIPTION 155890 VAN WATER&ROGERS $1.319.94 CHLORINE 155891 VARIAN ANALYTICAL INSTRUMENTS $551.35 FREIGHT 155892 VARKEL CONSTRUCTION,INC. $38.668.91 CONSTRUCTION J-11-2 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSINGDATE 1122196 PAGES REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 112726 POSTING DATE 1127/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155893 VERTEX BUSINESS INTERIORS $139.00 OFFICE FURNITURE 155894 VERTEX TECHNOLOGIES,INC. $1,044.67 FIBER OPTICS 155895 VILLAGE NURSERIES $85.76 LANDSCAPING SUPPLIES 155896 WACKENHUT CORP. $9,590.61 CONTRACT SERVICE-SECURITY GUARDS 155897 GUY L.WARDEN S SONS $1.727.07 MECHANICAL PARTS 15589E CARL WARREN B CO. $333.42 INSURANCE CLAIMS ADMINISTRATOR 155899 WASTE MARKETS $8.348.80 RESIDUALS REMOVAL MO 3.27-96 155900 WATER ENVIRONMENT FEDERATION $990.00 PROFESSIONAL DEVELOPMENT COURSES 155901 WEATHER AND WIND INSTRUMENT $508.98 WINDSOCS 155902 WESTERN STATES CHEMICAL SUPPLY $7,911.24 CAUSTIC SODA MO 8.23-95 155903 WEST-LITE SUPPLY CO. $488.59 ELECTRIC SUPPLIES 155904 WESCO DISTRIBUTION INC. $555.30 INSTRUMENT SUPPLIES 165905 NANCY WHEATLEY $560.63 EXPENSE REIMS. 1559DB WOODRUFF,SPRADLIN B SMART $84.432.32 LEGAL SERVICES MO 7-26.95 155907 XEROX CORP. $1,851.59 COPIER LEASES 155908 GEORGE YARDLEY CO. $233.34 LAB SUPPLIES 165909 YELLOW SPRINGS INSTRUMENT CO. $163.24 LAB SUPPLIES TOTAL CLAIMS PAID 1127/95 $5,300,390.28 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSINGDATE 1122MB PAGE7 , REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID H2725 POSTING DATE 1127/96 SUMMARY AMOUNT #1 OPER FUND $240.00 #1 CONST FUND $8,018.98 #2 OPER FUND $8,716.18 #2 CAP FAC FUND $3,148.56 02 CONST FUND $20,469.17 #3 OPER FUND $2.029.31 #3 CAP FAC FUND $12.342.69 03 CONST FUND $18,632.06 #5 OPER FUND $1.030.45 #5 CAP FAC FUND $2,232.50 #5 CONST FUND $4,300.68 #6 OPER FUND $126.87 08 CONST FUND $2,183.36 07 OPER FUND $943.44 07 CAP FAC FUND $1.744.85 07 CONST FUND $4.025.93 #110PERFUND $62.88 #11 CONST FUND $2,705.32 #13 CONST FUND $74.53 014 OPER FUND $1,398.20 014 CONST FUND $438.43 #887 OPER FUND $213.74 #7614 OPER FUND $106.93 JT OPER FUND $1,135,047.59 CORP $3,783.690.29 SELF-FUNDED INSURANCE FUND $121,886.33 JT DIST WORKING CAPITAL $244,629.03 $5,380.300.28 E FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12105A18 PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12H 1196 POSTING DATE 12/11/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155933 APIIROMAINC $857.78 COMPUTER REPAIR 155934 ASL CONSULTING ENGINEERS $685.66 ATWOOD SUBTRUNK PLAN PREPARATION 155935 AT&T-MEGACOM SERVICE $873.89 LONG DISTANCE TELEPHONE SERVICES 155936 A T&T-CELLULAR CR&R $11.60 LONG DISTANCE TELEPHONE SERVICES 155937 ABRASIVE ENO.TOOLING&EQUIP. $444.80 HARDWARE 155938 ACCU STANDARD $969.15 CHEMICALS 155939 ADVANCO CONSTRUCTORS,INC. $315.967.75 CONSTRUCTION P7-36-1,P7-38-1,P1-384,P243-3 155940 AIR UQUIDE AMERICA CORP. $205.83 SPECIALTY GASSES 155941 ALLIED SUPPLY COMPANY $27.05 FREIGHT CHARGES 155942 ALMATRON ELECTRONICS 5833.86 REFUND USER FEE OVERPAYMENT 155943 ALTA-ROBBINS $130.53 INSTRUMENT SUPPLIES 155944 AMERIDATA $4,037A2 OFFICE EQUIPMENT 155945 AMERICAN AIRLINES $7,913.09 TRAVEL SERVICES 155946 AMERICAN COMPENSATION ASSOC $65.00 PUBLICATION 155947 AMERICAN CRANE INSTITUTE $4,906.00 SAFETYTRAINING 155948 AMSA $425.00 CONFERENCE REGISTRATION 155949 BLAKE P.ANDERSON $79.54 CELLULAR PHONE REIMB. 155950 ANTHONY PEST CONTROL $35.00 SERVICE AGREEMENT 155951 A-PLUS SYSTEMS $2,842.65 NOTICES BADS 155952 ACS(APPLIED COMPUTER SOLUTION) $760.69 COMPUTER SOFTWARE 155953 ARCHITECTURAL COATINGS INC $1,324.00 BUILDING REPAIR 155964 ARENS INDUSTRIES,INC. $879.41 INSTRUMENT SUPPLIES 155955 ARIZONA INSTRUMENT $676.62 INSTRUMENT SUPPLIES 155955 ARMOR-VAC $772.00 VACUUM TRUCK SERVICES 155957 ARTS DISPOSAL SERVICE,INC. $625.84 TOXIC WASTE REMOVAL 155958 ASBURY ENVIRONMENTAL SERV. $119.60 WASTE OIL REMOVAL 155959 THE BALBOA BAY CLUB $1.055.58 EXECUTIVE MANAGEMENT WORKSHOP 1559W BATTERY SPECIALTIES $224.12 BATTERIES 155961 BEACON BAY ENTERPRISES,INC. $5.45 TRUCK WASH TICKETS 155962 BENDATA $13.150.75 COMPUTER 155963 BENZ ENGINEERING,INC. $325.28 COMPRESSOR PARTS 155964 WT SILLARD $188.31 BUILDING REPAIRS 155965 BLACK&VEATCH $1,930.26 ENGINEERING SERVICES P146 155966 BNA COMMUNICATIONS INC. $1,451.33 OWSTTE TRAINING 155967 BONA-RUES $132.32 TRUCK PARTS 155968 BUDGET JANITORIAL $1.440.00 JANITORIAL SERVICES MO 1-12-94 155989 CEM CORPORATION $8.465.06 LAB SUPPLIES 155970 CH2M HILL $195.00 SEMINAR REGISTRATION 155971 CWEA $200.00 TECHNICAL TRAINING 155972 CABLE EXPRESS $7,034.50 FIBER CONVERTER 155973 CALIFORNIA AUTOMATIC GATE $762.37 SERVICE AGREEMENT 155974 CALIFORNIA WATER AWARENESS $250.00 PUBLICATIONS 155975 CALLAN ASSOCIATES,INC. $3,760.00 PROFESSIONAL SERVICES 165976 CANUS CORPORATION $200.00 FIBER OPTIC CABLE 155977 PATRICK CARNAHAN $580.75 EXPENSE REIMB. 155978 CASA $170.00 CASA REGISTRATION FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12/05/96 PAGE 2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/11/96 POSTING DATE I2/11516 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155979 CLAYTON ENVIRO CONSULT $1.354.80 INSPECTION SERVICES 155980 COASTALMOTION $1.332.00 MEMBERSHIP FEES 156981 COAST TRANSMISSION $1,101.11 TRANSMISSION REPAIR 155982 COLE-PARMER INSTRUMENT CO. $91.94 LAB SUPPLIES 155983 COUCH&SONS $28.450.00 CONSTRUCTION 11-17-1 155984 COMMUNICATIONS PERFORMANCE GRP $33,204.88 PROFESSIONAL SERVICES M010-25.95 155985 COMPUTERS AMERICA $567.76 OFFICE SUPPLIES 1559BG CONNELL GM PARTS/DIV. $30.24 TRUCK PARTS 155987 MICHAEL S.CONNER,PHD $244.36 OMP REVIEW EXPENSES 155988 CONSOLIDATED ELECTRICAL DIST $5.633.63 ELECTRIC PARTS 155989 CONSUMER PIPE $851.23 PLUMBING SUPPLIES 155990 CORPORATE EXPRESS $552.80 OFFICE SUPPLIES 155991 COUNTY WHOLESALE ELECTRIC $1,349.41 ELECTRIC PARTS 155992 CSMFO $100.00 MEETING REGISTRATION 155993 CUMMINS-ALUSON CORP $77.98 OFFICE SUPPLIES 165994 STATE OFCAUFORNIA $1,138.13 VEHICLE RELEASES 155995 DELL MARKETING L.P. $20.529.12 COMPUTERS 155996 DEL MAR ANALYTICAL $1,506.00 BIOSOUDS ANALYSIS 155997 DELTA DENTAL PLAN OF CALIF. $3,527.35 DENTAL INSURANCE PLAN M.0.1-12-94 155998 DIAMOND LINERS INC $809.72 TRUCKBED LINERS 155999 DIGITAL EQUIPMENT CORP. $4.822.27 OFFICE EQUIPMENT 156000 DOVER ELEVATOR COMPANY $1,065.00 ELEVATOR MAINTENANCE 156001 EIMCO PROCESS EQUIPMENT CO. $769.44 MECHANICAL SUPPLIES 156002 ENS RESOURCES INC $967.85 PROFESSIONAL SERVICES 156003 EAGLE DISTRIBUTION $383.19 TRUCK PARTS 15B004 J.D.EDWARDS $20,318.00 SOFTWARE LICENSE FEES MO 7-2496 156005 ELCAN TECHNOLOGIES CORP $361.62 ELECTRICAL SUPPLIES 156006 ELECTRA-BOND,INC. $619.56 REPAIR PUMP 156007 ENCHANTER.INC. $4,200.00 OCEAN MONITORING M.O.5-24-95 15600E ENVIRONMENTAL RESOURCE ASSOC. $995.40 LAB SERVICES 166009 FMC CORPORATION $127,646.41 HYDROGEN PEROXIDE M09.14-94 156010 FEDERAL EXPRESS CORP. $368.10 AIR FREIGHT 156011 FISHER SCIENTIFIC CO. $440.93 LAB SUPPLIES 155012 FLICKINGER CO $472.22 VALVE 156013 FOUNTAIN VALLEY CAMERA $157.W PHOTO SUPPLIES 156014 CITY OF FOUNTAIN VALLEY $13.995.24 WATER USE 156015 FOUNTAIN VALLEY PAINT $1.213.40 PAINT SUPPLIES 156016 THE FOXBORO CO. $340.01 INSTRUMENT SUPPLIES 156017 FROST ENGINEERING SERVICES C $03.88 VALVES 156018 FRYS ELECTRONICS $3,216.06 ELECTRONIC 8 COMPUTER SUPPLIES 156019 CRY OF FULLERTON $260A0 WATER USE 156020 FULL SPECTRUM ANALY TICS INC $880.35 REPAIR CONCENTRATOR 156021 G ROBERT NEASE PHOTOGRAPHY $457.94 PHOTOGRAPH 156022 GKK CORPORATION $6,163.50 PROFESSIONAL SERVICES 15=3 EST,INC. $671.46 OFFICE SUPPLIES 156024 GARNER GROUP $450.00 TELECOMMUNICATIONS CONSULTANT e� FUND NO 9199 - Jr DIST WORKING CAPITAL PROCESSING DATE 12/05/96 PAGE 3 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12H7/96 POSTING DATE 12/11/98 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156025 GARRATT-CALLAHAN COMPANY $243.52 CHEMICALS 156026 GARTNER GROUP $190.00 CONFERENCE REGISTRATION 156027 GAUGE REPAIR SERVICE $2.926A9 CALIBRATOR 155028 TOM GAWORSKI $183.18 EXPENSE REIMB. 156029 GEMINI INDUSTRIES $3.632.87 REFUND USER FEE OVERPAYMENT 156030 GENERAL BINDING CORP. $29.07 OFFICE MACHINE REPAIRS 156031 GENERAL TELEPHONE CO. $329.56 TELEPHONE SERVICES 156032 TOM GERLINGER $851.04 EXPENSE REIMB, 150033 GIERLICH-MITCHELL,INC. $6.799.80 PUMP PARTS 166034 DAN GILLESPIE $843.97 EXPENSE REIMB. 168035 GOLDSTONE HOLDINGS,L-C. $75.00 PERMIT FEE REFUND 156038 GOODWAY TECHNOLOGIES CORP. $117.13 EQUIPMENT 166037 GRAND HOTEL $4,501.61 PERMIT FEE REFUND 156035 GRAPHIC DISTRIBUTORS $169.07 PHOTOGRAPHIC SUPPLIES 156039 GRASSY S.T.I. $525.54 ENGINE PARTS 156040 GRASEBY $61.48 LAB SUPPLIES 156041 GRATING PACIFIC,INC $2,336.02 GRATING 156042 GRAYBAR $218.74 ELECTRICAL SUPPLIES 155043 GREAT AMERICAN PRIMING $721A3 PRINTING 1560" HARRINGTON INDUSTRIAL PLASTIC $725.31 PLUMBINGSUPPUES 156045 WILLIAM D.HAUSER $210.18 EXPENSE REIMB. 156046 PL HAWN CO,INC. $94.32 ELECTRIC SUPPLIES 168047 HERTZ CLAIM MANAGEMENT $2,083.33 WORKERS COMP CLAIMS ADMIN. 156048 HOME DEPOT $62.49 SMALL HARDWARE 156049 RS HUGHES CO,INC. $807.94 PAINT SUPPLIES 166050 CITY OF HUNTINGTON BEACH $26,782.52 WATER USE 156051 HUNTINGTON BCH CONV HOSPITAL $549.34 REFUND USER FEE OVERPAYMENT 156052 IBM CORPORATION-ST4 $170.667.40 AS400 HARDWARE MO 7.24-96 156053 IMAGING PLUS $726.31 OFFICE SUPPLIES 1560M INFORMATION RESOURCES $125.00 PERSONNEL SERVICES 156055 INLAND EMPIRE EQUIPMENT CO. $96.02 TRUCK PARTS 156056 INORGANIC VENTURES $204.91 LAB SUPPLIES 155057 INTEGRATED COMPUTER TECHNOLOGY $161.63 INSTRUMENT SUPPLIES 156058 IBM CORPORATION#2899757 $474A4 PRIMER REPAIR 156059 INTERSTATE BATTERY SYSTEMS $1,109.98 BATTERIES 156060 INTERSOLV $2,134.75 COMPUTER PARTS 158061 IRVINE RANCH WATER DISTRICT $3.54 WATER USE 156062 JAMISON ENGINEERING $8,250.00 CONSTRUCTION SERVICES 156063 GREAT WESTERN SANITARY SUPPLY $434.34 JANITORIAL SUPPLIES 156W4 JAYS CATERING $473.04 DIRECTORS'MEETING EXPENSE 156065 JONES B ATTWOOD/WASTE TECH $800.00 FREIGHT CHARGE 156060 MARK KAWAMOTO $200.18 EXPENSE REIMB. 156087 KELAR CORPORATION $3,160.00 TECHNICAL TRAINING 156068 KELLY PAPER $681.12 PRINTING 166069 KEMIRON PACIFIC,INC. $51,078.86 FERRIC CHLORIDE MO9-27.95 156070 KNOTT'S BERRY FARM $726.60 CONSIGNMENT TICKETS TRANSFER FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSINGDATE lM5196 PAGE4 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/1%6 POSTING DATE 12/11/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156071 KNOX INDUSTRIAL SUPPLIES $5.759.97 TOOLS 156072 KROHNE AMERICA INC $1,837.88 SIGNAL CABLE 156073 LA CELLULAR TELEPHONE CO. $1,322.01 CELLULAR TELEPHONE SERVICE 155074 LA QUINTA INN 9541 $358.43 REFUND USER FEE OVERPAYMENT 156076 LEE B RO CONSULTING ENGR. $10,758.64 ENGINEERING SERVICES 156076 MPS $16.06 PHOTOGRAPHIC SERVICES 156077 MACOMCO $464.10 SERVICE AGREEMENT 156078 MAINTENANCE TECHNOLOGY CORP. $205.15 WELDING SUPPLIES 156079 MARVAC DOW ELECTRONICS $168.60 INSTRUMENT SUPPLIES 156080 MCWELCO RACK-N-BOX CO $613.36 TOOL BOXS 156081 MEASUREMENT VARIABLES,INC. $277.35 FILTERS 156082 MEDLIN CONTROLS CO. $1,091.11 INSTRUMENT SUPPLIES 156083 MIDWAY MFG,B MACHINING $3,346.72 MECHANICAL REPAIRS 156084 MINNESOTA WESTERN VISUAL PRIES. $161.63 LAB SUPPLIES 156085 MISSION INDUSTRIES $3.779.80 UNIFORM RENTALS 156086 MITCHELL INSTRUMENT CO. $217.00 INSTRUMENT 156087 MOBILE GRAPHICS 5218.40 PAPER 156088 MOODYS INVESTORS SERVICE $5.000.00 COP RATING SERVICES 156089 MORTON SALT AND/OR $536.95 SALT 156090 MOTOROLA,INC. $62.24 INSTRUMENT PARTS 156091 MULTI W SYSTEMS,INC. $1,242.09 PUMP PARTS 156092 NASCO $135.06 VALVE 156093 NICKEY PETROLEUM COMPANY $4.363.38 LUBRICANTSIDIESEL FUEL 156094 NORCO DELIVERY SERVICE $194.80 MAIL DELIVERY SERVICE 156095 NWL AND/OR $10,394.93 10196 MED REIMBURSEMENT 156096 OI CORPORATION $260.14 LAB SUPPLIES 156097 OCCUPATIONAL VISION SERVICES $693.77 SAFETY GLASSES 156098 OFFICE DEPOT BUSINESS SERVICES DIVISION $7.660.64 OFFICE SUPPLIES 156099 ROBERT J.OOTEN $579.41 EXPENSE REIMB. 156100 ORANGE OVERHEAD DOOR CO. $60.00 BUILDING REPAIRS 155101 OXYGEN SERVICE $384.90 SPECIALTY GASES 156102 COUNTY OF ORANGE $1,440.00 USER FEE 156103 COUNTY SANITATION DISTRICT $16,009.79 WORKERS COMP REIMB. 156104 COUNTY OF ORANGE $17.50 PERMIT 156105 ORANGE COUNTY WATER DISTRICT $124,270.70 GAP WATER USE M.0.6-9.93 166106 PACIFIC PARTS $9.481.48 INSTRUMENT PARTS 156107 PACIFIC PUBLISHERS $43.66 PUBLICATION 156108 PACIFIC BELL $48.66 TELEPHONE SERVICES 156109 PADGETT-THOMPSON $145.00 TRAINING REGISTRATION 156110 PADRE JANITORIAL SUPPLY $3,367.77 JANITORIAL SUPPLIES 156111 PAGENET $823.40 RENTAL EQUIPMENT 156112 PARKHOUSE TIRE,INC. $425.61 TIRES 156113 PARTS UNLIMITED $1,045.20 TRUCK PARTS 156114 SEJAL P.PATEL $194.33 EXPENSE REIMB. 166115 PERMA SEAL $803.67 LUBE OIL 158116 CTY SAN.DIST.OF ORANGE CTY $1,133.45 REIMB.PETTY CASH e� FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 12/05M PAGE 5 > REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/1V96 POSTING DATE 12/11/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156117 PIMA GRO SYSTEMS,INC. $49,250.59 RESIDUALS REMOVAL M.O.3-29-95 156118 POLYPURE,INC. $33,798.89 CATIONIC POLYMER M.O.3-11-92 156119 HAROLD PRIMROSE ICE $48.00 ICE FOR SAMPLES 156120 PRIORITY FULLFILLMENT SERVICES $204.75 OFFICE SUPPLIES 156121 PROMINENT FLUID CONTROL,INC. $799.00 EQUIPMENT RENTAL 156122 PUMPING SOLUTIONS INC $181.46 PUMP PARTS 156123 QUALITY BUILDING SUPPLY $167.44 CONCRETE DYE 156124 RMS ENGINEERING B DESIGN $600.00 ENGINEERING SERVICES 156125 RAINBOW DISPOSAL CO. $2.002.72 TRASH REMOVAL 156126 BOLT DELIVERY $334.00 FREIGHT 156127 THE REGISTER $768.00 NOTICES&ADS 158128 MICHAEL G.REIDELER $208.18 EXPENSE REIMB. 158129 RESOURCE LINK $16.50 PUBLICATION 156130 MARCY ROTHENBERG $960.00 PROFESSIONAL SERVICES 156131 SANTA A14A ELECTRIC MOTORS $278.60 ELECTRIC PARTS 156132 CITY OF SEAL BEACH $130.05 WATER USE 156133 MERRIL SEILER $200.18 EXPENSE REIMB. 156134 SHAMROCK SUPPLY $1.113.29 TOOLS 156135 SHURELUCK SALES $14.345.61 TOOLS44ARDWARE 156136 SO CALIF EDISON CO $51,566.12 POWER 156137 SO CALIF EDISON CO $31.019.06 POWER 156130 SO.CAL.GAS.CO. $20,046.78 NATURAL GAS 156139 SOUTHERN CALIF TRANS SER $240.28 VALVE PARTS 158140 SPARKLETTS DRINKING WATER $1.742.59 DRINKING WATERICOOLER RENTALS 156141 DALESPARKS $106.65 EXPENSE REIMB. 166142 SPECTRUM QUALITY PROD $625.54 SAFETY SUPPLIES 156143 STERLINGART $176.65 ARTSUPPLIES 156144 SUMMIT STEEL $3.497.78 METAL 156145 SUPERB ONE-HOUR PHOTO $42.25 PHOTOGRAPHIC SERVICES 156146 SUPERINTENDENT OF DOCUMENTS $18.75 SUBSCRIPTION 156147 SYMCAS $2.955.00 CONSULTING SERVICES 156148 TAYLOR-DUNN MFG.COMPANY $943.40 ELECTRIC CART PARTS 156149 TEKMAR-DOHRMANN $228.23 MECHANICAL PARTS 158150 TEKTRONIX,INC. $389.04 INSTRUMENT PARTS 158151 THE NEWS $123.00 SUBSCRIPTION 168152 THEODORE ROBBINS FORD $1,616.26 VEHICLE RENTAL-SUMMER PROGRAM 158153 THERMO SEPERATION PRODUCTS $190.43 LAB SUPPLIES 156154 THOMPSON INDUSTRIAL SUPPLY $5.463.82 MECHANICAL PARTS 156155 THOMPSON PUBLISHING GROUP $309.50 PUBLICATION 156166 TIME WARNER COMMUNICATIONS $36.78 CABLE SERVICES 156157 TONER SYSTEM INTERNATIONAL $2,510.58 OFFICE SUPPLIES 156158 TONY'S LOCK&SAFE SERVICE $274.05 LOCKS&KEYS 156159 EDWARD M.TORRES $303.60 EXPENSE REIMB. 156160 TOROAIRE $1,104.93 SENSOR PARTS 156161 TRAINING EXPRESS $1.677.60 TRAINING VIDEOS 156162 MITCH TRIVANOVICH $157.50 EXPENSE REIMB. 3.00 FUND NO 9190 - JT DIST WORKING CAPITAL PROCESSING DATE 12/05195 PAGE 6 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/11/98 POSTING DATE 12/11186 WARRANT NO. VENDOR AMOUNT DESCRIPTION 156163 TROPICAL PLAZA NURSERY,INC. $3.973.84 CONTRACT GROUNDSKEEPING M.O.S-11-94 156164 TRUCK PARTS SUPPLY $60.86 TRUCK PARTS 156165 JG TUCKER 8 SON,INC. $478.22 INSTRUMENT PARTS 158168 US POSTAL SERVICE $2,600.00 POSTAGE 158167 UNITED PARCEL SERVICE $18.50 PARCEL SERVICES 156188 ULTRA SCIENTIFIC $481.00 LAB SUPPLIES 156169 VALLEY CITIES SUPPLY CO. $1,051.96 PLUMBING SUPPLIES 166170 VERNE'S PLUMBING $180.00 PLUMBING SERVICES 156171 VERTEX SYSTEMS $2,890.00 COMPUTER DATA SUPPORT 156172 WACKENHUT CORP. $4,094.17 CONTRACT SERVICE-SECURITY GUARDS 156173 WAL-CON CONSTRUCTION CO. $81,099.31 CONSTRUCTION 5.37-3 156174 WAYNE ELECTRIC $663.66 MOTORS 156175 WEST COAST LONG BEACH HOTEL $1,862.83 MEETING ROOMS 156176 WESTERN STATES CHEMICAL SUPPLY $19.683.06 CAUSTIC SODA MO 8.23-95 150177 WEST-LITE SUPPLY CO. $418.72 ELECTRIC SUPPLIES 156178 NANCY WHEATLEY $269.99 EXPENSE REIMS. 156179 WILLAMETTE INDUSTRIES INC $3,000.00 COMPLIANCE DEPOSIT REFUND 156180 JUDITH A.WILSON $81.11 CELLULAR PHONE CHARGES 166181 WILSON TECHNOLOGIES,INC. $25,149.50 CNG FUELING STATION MO I-2b96 168182 YORK INTERNATIONAL $345.42 ELECTRICAL SUPPLIES TOTAL CLAIMS PAID 12/11/98 $1.581,372.80 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 121051136 PAGE 7 cy REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/11/96 POSTING DATE 12H1/96 SUMMARY AMOUNT #1 OPER FUND $15.00 #1CONSTFUND $443.50 #2 OPER FUND $5,234.21 #2 CAP FAC FUND $885.60 #2 CONST FUND $1.886.50 #3 OPER FUND $12,D93.56 0 CONST FUND $1,074.50 #5 OPER FUND $4.135.60 05 CONST FUND $670.50 #6 OPER FUND $135.00 06 CONST FUND $183.00 #7 OPER FUND $2,309.17 07 CONST FUND $515.00 011 OPER FUND $744.47 #11 CAP FAC FUND $28.450.00 #11 CONST FUND $227.00 #586 OPER FUND $4,659.92 #S86 CAP PAC FUND $81,099.31 #687 OPER FUND $1,654.68 07814 OPER FUND $5,804.69 JT OPER FUND $644,818.19 CORF $628.037.12 SELF-FUNDED INSURANCE FUND $23.005.27 JT DIST WORKING CAPITAL $133.290.63 $1.581.372.60 FUND NO 91M - JT DIST WORKING CAPITAL PROCESSING DATE -VARIOUS PAGE 4 ' REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID-MISCELLANEOUS HANDWRITE WARRANTS WARRANT DATE WARRANT NO. VENDOR AMOUNT DESCRIPTION 12/12/96 156186 PALM SPRINGS HILTON $137.25 CONFERENCE REGISTRATION 12/19/96 156204 EDWARDS CINEMA $811.75 MOVIETICKETS 1225196 156441 GOVT FINANCE OFFICERS ASSOC. $480.00 AWARD APPLICATION FEE TOTAL CLAIMS PAID E7,429.00 SUMMARY AMOUNT JT OPER FUND $137.25 JT DIST WORKING CAPITAL $1,291.76 $1.429.00 For W.Sec,IJav Or AGENDA ❑ COMM.WFO.REM ❑ COMM.ACTION REM ITEM ❑ Jr.MS.CONSENT TRANSMITTAL ❑ JT.BDS.DISCUSSION »p (Mf4�CONSENT) ❑ PUBLpIC�HEARING �r7 _IJT.BDS MEETING DATE IF JT.SM.AGENDA ITEM NO. MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION (Inpkls of Originator) OMTS: OMTS POC: POC FAHR: FAHR R L L 2210, Gary Streed,2500 EXEC: EXEC STEER: STEER Division No.,Name,and Extension JT.BDS:01/22/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wordina: AGREEMENT WITH ORANGE COUNTY EMPLOYEES RETIREMENT SYSTEM (OCERS) REGARDING EARLY RETIREMENT INCENTIVE PROGRAM (All Districts): General Counsel and the Director of Finance recommend execution of an Agreement with OCERS indicating the Districts will pay the actuarially determined cost of the program in accordance with Ordinance 132. Recommended Action(s): 1. Approve Early Retirement Incentive Agreement with Orange County Employees Retirement System (OCERS). CEGA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Dale Notice or Exemption Filed: Negative Declaration Approved on 10/23/96 Final EIR Approved m_and Notice of Determination filed an_ CURRENT BUDGETICOST CURRENTYEAR CURRENTYEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES Real Bwe.I'.Tnndnp TOTAL BUDGETED AMT.:$3,107,310 $3,107,310 $1,154,823 $1,952,487 $3,107,310 SOURCE: JO SchedulefiUme Items: AMOUNT OF TRANSFER: $0 Schedulekhe Item' TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: $0.00 $0.00 Master Plan Estimate: Year of First Costs: THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $0.00 $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NOTAPPLICABLE If YES,state numEec _Pemanenl Limited Term II YES,explain In ADDITIONAL INFORMATION section flee°IWAN, Page 1 of 2 H:1W P.DTANGENDAUOINTBDSIOCERS.AIT CONCURRENCES: ATTACHMENTS TO AGENDA(Usk) To Commalea: 1. Signature Date D n M nape �kjtApe) c ) - 47 store Dete To Jr.Oda.: t. General Counsel Memo apartment H. d(Or Designee) i2/w 2.Ti /.t.4.la.:e. 11IA-2 Sig re Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) The Directors approved an Early Retirement Incentive Program for employees in October 1996. One of the provisions of the program, and our Ordinance No. 132, is that the Districts will pay the actuarially determined additional retirement costs to OCERS. The recommended Agreement is a new OCERS requirement for administrative housekeeping. It does not change the Early Retirement Incentive Program or add to the costs. GGS:Ic c: Department Head AGM-Administration AGM-Operations General Manager Rw 'TIN Page 2 of 2 H:\WP.DTA\AGENDAUOINTBDSOCERS.AIT AGENDA ❑❑ COMM.ACTION ON ITrEM MM.AF ITEM ❑ JT.9Ds.CONSEHr TRANSMITTAL ❑ JT.MS.DISCO ION INONL SENT) ❑ Puauc HEARING A,401T.BDS.INWETING DATE _,(� JT.605.AGENDA RpH NO. MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION AW (Inblale or Odginater) OMTS: OMTS PDC: PDC FAHR: FAHR Thomas L.Woodruff EXEC: EXEC All STEER: STEER Dlvlcion No.,Name,and Extension JT.BDS:0122/97 AGENDA WORDING AND RECOMMENDED ACTIONS): Aaenda Wordina: SUMMONS AND COMPLAINT RE BAY BRIDGE PUMP STATION SEWAGE SPILL (All Districts): Receive and file Summons and Complaint, Larry and Donna Anderson, Orange County Superior Court Case No. 773598 relative to alleged personal injuries and property damage due to a sewage spill. Recommended Action(s): 1) Receive and file Summons and Complaint; and 2)Authorize the Districts' General Counsel to appear and defend the interests of the Districts. CEQA REVIEW: Project Is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC REM: Date Notice of Exemption Filed: Negative Declaration Approved on n/e Final EIR Approved!on_and Notice of Determination Bled an CURRENT BUDGET/COST CURRENTYEAR CURRENTYEAR- YEAR-TO43ATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES Dxs�Euda opo n.M1nl TOTAL BUDGETED AMT.:$N/A N/A N/A N/A N/A SOURCE: CORF JO DISTRICTS SchWuWUne Items: AMOUNT OF TRANSFER: ScheduWLlne Item: TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AR PROJECT BUDGET First Year In Budget:NIA $0.00 Master Plan Estimate: Year of First Costs: IM AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? Not applicable If YES,state number Peimenent Limeed Tenn Rm. 01114Rr Page 1 of2 H:1WP.DTAIADMINOSWG97UAN971DI-f O.WPD CONCt"ENCES: I � ATTACHMENTS TO AGENDA(List) ToCommtaes: t. Signature Date DNkbn Maneg r� ea) Date To Jr.ads.: i. Memorendum hen General Cou�el doled Signature Department Heed(Or Designee) January 16.1997. Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) Summons and Complaint was delivered to and received by the Board Secretary's office on January 3, 1997. Please refer to the attached memorandum from General Counsel dated January 16, 1997. PK c: Department Head AGM-Administration AGM-Operations General Manager Rwmamrtaer Page 2 of 2 H:\W P.DTAIADMINIBS W G97UAN97Y11-t 0.W PD AGENDA n " ITEM TRANSMITTAL 3t, 'D MEETING DATE $ s 1 ( ` 'nt DISTRICT NO. CONTACT FOR INFORMATION 4 (InNab d Otlglnelar) OWS: kN PDC: FAHR: ,;.•°r= 2 3720,Chuck Winsor,5052 EXEC: STEER: Dmabn No.,Name,and Extension AGENDA WORDING AND RECOMMENDED ACTION(S): Aoenda Wording: CONSTRUCTION AND EASEMENT AGREEMENT WITH JOHN R. MEISENBACH, PROPERTY OWNER (District 2): The Director of Engineering requests approval of a Construction and Easement Agreement with John R. Meisenbach, property owner of parcel adjoining the Santa Ana River Interceptor Sewer, Contract No. 2-14-2, providing for payment and reimbursement of costs to Mr. Meisenbach for a grant of easement, design work and construction relating to protection of Contract No. 2-14-2 facilities along the Santa Ana River. Recommended Action(s): 1) Authorize the General Manager to execute a Construction and Easement Agreement with Mr. John R. Meisenbach in the amount of$28,417.53 relating to protection of Contract No. 2-14.2 facilities. 2) Authorize transfer of$28,417.53 from a portion of District 2 CIP Budget, Line 9, for payment of this item. CEQA REVIEW: Project Is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: None CURRENT BUDGETICOST CURRENTYEAR CURRENT YEAR. YEAR•TO43ATE REVISED BUDGET INFORMATION BUDGET AMOUNT TOZATE BUDGET BALANCE TOTAL EXPENDITURES from NNa.tp�.Traneau) TOTAL BUDGETED AMT.: $150,000 $150,000 $0 $150.000 $150,000 SOURCE: DISTRICT 2 CIP,LINE SchedulaUne Items: AMOUNT OF TRANSFER:$28,417.53 SchedulelLine Item:Dist.2 CIP,line 9 TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIous BUDGET BUDGET cxANOE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AT PROJECT BUDGET Flrat Yearin Budget: WA $150,000.00 $0.00 ($28,417.53) $121,582.47 Master Plan Estimate: N/A Year of First Casts: 1996 THIS AITNENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED Am $0.00 $0.00 $28,417.53 $28,417.53 avnxCl]111ae J:\WPDOC%GENDAWITS-97UANURMEISNB.D2 Pagel of 4 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICYACTION? NO DYES,state n.mber: _Permanent _Umses Tenn If YES,explain In ADDITIONAL INFORMATION sectim CONCURRENCE ATTACHMENTS TO AGENDA(List) Si ature ' Date D" ion M er r clgn / Signature 7 Date Depart Or si no Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background andlor Summary) Mr. John R. Meisenbach is the property owner of a parcel of land in the City of Orange, adjacent to which exists the Santa Ana River Interceptor Sewer, Contract No. 2-14-2. Mr. Meisenbach currently leases this parcel of land to a company he owns, Arden Engineering Inc. (Arden). District No. 2 owns a twenty foot wide sewer easement adjacent to and running parallel with the western edge of this parcel. The underlying fee title to the land upon which the sewer easement lies belongs to the Orange County Water District on the eastern bank of the Santa Ana River north of Ball Road. In January 1975, District No. 2 accepted Contract No. 2-14-2 as complete. At that time, the parcel immediately to the east of the sewer easement, later to be acquired by Mr. Meisenbach, was undeveloped. After Mr. Meisenbach acquired his parcel, Arden constructed a single story industrial-type building on the property. The existing building was no closer than forty feet away from the existing sewer line, although the edge of property for the parcel coincided with the eastern edge of the District's twenty foot wide easement. In 1996, Arden decided to expand their existing building. The City of Orange had no setback requirements for this parcel regarding building construction restrictions at the western edge of the property. The City issued a building permit for the new building addition and construction was scheduled for the summer of 1996. During the surveying and preliminary layout of the building addition, the District became aware of Arden's construction plans and the resulting impact on the District's facilities. The construction appeared to encroach upon the District's facilities within the easement. To ensure proper procedures, the District ordered a survey of the parcel in question and a survey of that portion of the District's Santa Ana Interceptor Sewer(SARI) line. The survey revealed that the outside of one of the existing SARI manholes adjacent to the parcel was encroaching approximately 1-toot, 1-inch outside of the twenty foot wide easement onto Mr. Meisenbach's properly. Arden's construction plans would have removed a portion of the existing manhole that was encroaching onto the parcel. Because the District built a portion of the structure outside of the easement, although inadvertently, Arden had the right to force the District to remove that portion of their facility. Since that option was unacceptable and very expensive if it could have been done, the District decided to purchase an additional three foot wide easement right of way from Mr. Meisenbach, thereby removing a legal obstacle on the part of the District. However, Mr. Meisenbach complained that by selling the three foot wide strip on the western edge of the property, he would have to redesign the building that had already been designed with construction about to start. Furthermore, the District decided that additional protection was needed for the existing manhole during construction and in the future because of its proximity to the new building addition.Also, should the District ever have to do any extensive maintenance or repair along the sewer line in the vicinity of the existing manhole, the same protection would lessen the District's liability toward any potential damage to the new Arden building addition. R..cmr>nns J:IWPDOCWGENDAAITS-97UANURMEISNB.02 Page 2 Of 4 .0 On August 1, 1996, District No. 2 and Mr. Meisenbach signed a letter of agreement laying out a framework for purchasing an easement, and Arden performing a redesign of their building and performing construction for the protection of the District 2 line, subject to District requirements and subject to District reimbursement. That agreement was done under direction and oversight of the District's General Counsel with the stipulation that a formal agreement would be taken to the Board of Director's for final approval, once the final costs became known. Arden started construction in August 1996. The final costs were transmitted to the District in November 1996. Those costs appear to be reasonable and are in line with the scope of the original letter of agreement. The District agrees to pay$9,911.00 for the easement, $4,000.00 to redesign the building addition, and $14,506.53 for construction costs incurred by Arden for the District specified protection of the adjacent sewer line and manhole as discussed. The total cost to the District for payment to Mr. Meisenbach, owner of Arden Engineering and owner of the properly parcel, per terms of the agreement, is $28,417.53. District No. 2 has provided in this year's Capital Improvement Project (CIP) budget the sum of$150,000.00 for SARI Manhole &Access, Contract 2-14-5R2, for design services needed to protect the SARI line and manhole from future erosion and damage. Because most of those funds cannot be obligated this year, it is requested that $28,417.53 be transferred from this budget item. Staff recommends approval of the construction and easement agreement and authorization for the General Manager to execute said agreement and transfer funds as discussed to provide a single payment to Mr. Meisenbach in the amount of$28,417.53. Rmmd 1WIM J:%WPDOCAGENDAWITS-gNANVRMEISNB.02 Page 3 of 4 a BUDGET INFORMATION TABLE CONSTRUCTION AND EASEMENT AGREEMENT - JOHN R. MEISENBACH TASK BUDGET FUNDS THIS PROPOSED ESTIMATED ESTIMATED (ADOPTED AUTHORIZED AUTHORIZATION TOTAL EXPENDITURE BY DIST.2 TO DATE REQUEST AUTHORIZED TO DATE COMPLETE CIP) FUNDS TO DATE GRANT OF 0 0 $ 9,911.00 $ 9,911.00 0 100 EASEMENT REDESIGN OF 0 0 $ 4,000.00 $ 4,000.00 0 100 BUILDING ADDITION CONST.COST 0 D $ 14,506.53 $ 14,506.53 0 100 FOR SHEET PILING AND PROTECTION TOTAL 0 0 $ 28,417.53 $ 28.417.53 0 100 TRANSFER $150,000 0 $ (28.417.53) $ (28,417.53) 0 100 FROM DIST.2 CIP,LINE 9 Rm�a ivim J.%WPDOCWGENDAWITS-97UANURMEISNB.D2 Page 4 014 Form sM D.o„N AGENDA ❑ COMM_WFO.REM ❑ CChM.ACTIONITEM ITEM ❑ JT.SOS.CONSENT TRANSMITTAL ❑ JT.SOS.DISC 55101,i (NONL SENT) ❑ PUBLICHEABING _4goff.BOS.MEETING DATE .[T.SOS.AGENDA ITEM NO. MEETING DATE COMM.Q.NO. DISTRICT NO. CONTACT FOR INFORMATION (InHalsof Originator) OMITS: OMITS PDC: PDC FAHR: FAHR Thomas L.Woodruff EXEC: EXEC 5&6 STEER: STEER Division No.,Name,and Extension JTADS:OI QX97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wordino: APPLICATION FOR LEAVE TO PRESENT LATE CLAIM OF DAVID GATLIFF (Districts 5 &6): Accept Application and grant Leave to Present Late Claim of David Galliff in an undetermined amount for alleged personal injuries in connection with Replacement of Pacific Coast Highway Gravity Sewer, Phase 3, Contract No. 5-37-3. Recommended Action(s): 1) Accept Application and grant Leave to Present Late Claim of David Gatliff in an undetermined amount for alleged personal injuries re Contract No. 5-37-3; 2) Deny the claim; 3) Refer the claim to General Counsel for defense of Districts' interests. CEQA REVIEW: Project is Exempt: NOT APPLICABLE MATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on Q/e Final EIR Approved on_and Notre of Determinationgkd on_ CURRENT BUDGETICOST CURRENTYEAR CURRENTYEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES Trdal eoecn yws Tunneol TOTAL BUDGETED AMT.:$NIA N/A NIA N/A N/A SOURCE: CORF JO DISTRICTS Schedulekine Items: AMOUNT OF TRANSFER: Schedulelline Item: TOTAL PROJECTBUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year In Budget:NIA $0.00 Master Plan Estimate: Year of First Costs: THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? Not applicable If YES,state number: _Permanent Limited!Term Re —JrnnUdl Page 1 of 2 H:IWP.DTAWDMIN BSNG971JAN9TG1-12.WPO CONCURRENCES: ATTACHMENTS TO AGENDA(List) S1 Signature Data Division Man r(Or esignee) Signature Date To A.Bds.: 1. Memorandum ham Camal Counsel dated Department Head(Or Designee) January 16,1997. Signature Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) Application for Leave to Present Late Claim of David Galliff was delivered to and received by the Board Secretary's office on January 6, 1997. Please refer to the attached memorandum from General Counsel dated January 16, 1997. PK c: Department Head AGM-Administration AGM-Operations General Manager A. mnam Page 2 of 2 H:IW P.DTAW DMINIBSAG97VAN971DI.12W PD County Sanitation Districts v of Orange County,California P.O. Box 8127. 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE AD HOC COMMITTEE RE STRATEGIC PLAN Thursday, December 5, 1996 at 5 p.m. A meeting of the Ad Hoc Committee re Strategic Plan of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Thursday, December 5, 1996, at 5 p.m., at the Districts' Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PRESENT: OTHERS PRESENT: George Brown, Comm. Chair and Kellen Bum-Lucht, CDM Chair, FAHR Toby Weissert, Carollo Engineers John Collins, Joint Chair Peer A. Swan, Vice Joint Chair STAFF PRESENT: Shirley Dettloff, Chair pro tem, Dist. 11 Blake Anderson, Chief Operations Officer Pat McGuigan, Chair, OMITS Judy Wilson, Chief Administrative Officer Sheldon Singer, Chair, PDC David Ludwin, Director of Engineering Michelle Tuchman, Director of Communications ABSENS: Tom Dawes, Planning Manager Angie Berdanis, Engineering Aide Jean Tappan, Committee Secretary APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the October 9, 1995 Ad Hoc Committee meeting were approved as drafted. Minutes of the Ad Hoc Committee re the Strategic Plan U Page 2 December 5, 1996 REPORT OF THE JOINT CHAIR Joint Chairman Collins did not make a report. REPORT OF THE COMMITTEE CHAIR Chair Brown welcomed Director Dettloff to membership on the Ad Hoc Committee. REPORT OF THE GENERAL MANAGER The General Manager was not present. DISCUSSION ITEMS (Nos. 1-3) 1. STRATEGIC PLAN UPDATE: The consultant and staff updated the Ad Hoc Committee members on the status of Phase I, Projects 1, 2 and 3, and Phases II and III, as well as the overall schedule. Phase 1, Project 1: David Ludwin reported that a test of the ouffall was made today to check out the automation system installed in the Ocean Ouffall Booster Station. A Flow of 460 mgd was passed through the system and it worked quite well. A revised scope of work for the diving services has been completed and will be sent out in January. Staff is working on the scope of work for adding sonic meters on the ouffall. It is anticipated that these meters could be required by EPA in the future. This issue will be discussed further at the PDC Committee meeting. Meetings have been held with the Regional Board on options for increasing ocean discharge flows. At this time the Board does not look at the 78-inch outfall as an option; they would prefer discharge to the river. Project 2: Tom Dawes discussed activities related to Management of Peak Hydraulic Discharge. Three reports—hydrogen sulfide study, water conservation and internal flow management—have been submitted by the consultant. The population and flow projections have been completed. All of the information that has been generated will be provided to cities and agencies. CDM is currently evaluating options for reducing peak flow. Project 3: Surveys are being completed and the information will be provided to the Rate Advisory Committee at their next meeting to help them reach consensus on Determination of Financial Charges and Fee Schedules. Phase 11, Treatment, Reuse and Disposal Facilities: RFPs have been sent to three firms, CDM, Montgomery Watson, and Brown and Caldwell. They are due December 16. An intra-agency review committee will be evaluating the proposals and a recommendation will be made to the PDC Committee at their January meeting. Minutes of the Ad Hoc Committee re the Strategic Plan Page 3 December 5, 1996 Phase III: Tom Dawes discussed this project, the Preparation of Programmatic Environmental Impact Report, as well as basis for a new document rather than amending the 1989 EIR. This will be discussed further at the PDC Committee in January. Director Swan suggested the possibility of preparing a focused EIR, and Judy Wilson mentioned that another option would be a tiered EIR. Overall Schedule: David Ludwin discussed the overall completion schedule for the three phases; Phase 1--June 1997, Phase II--December 1997, and Phase III—August 1998. Water Reclamation and Water Conservation Committee: Tom Dawes discussed the formation of the Water Conservation Committee. The goal of the committee is to see what actions are necessary to develop a coordinated regional water conservation program. It is anticipated that there could be millions of dollars of water savings. Joint Chairman Collins suggested that the OCCOG be represented on this committee. Tom also discussed the OCR project, which could produce up to 100,000 acre-feet of reclaimed water per year in our service area. At this time, however, the project does not address reliability issues. The date for a joint meeting between this Ad Hoc Committee and OCWD's Water Issues Committee was discussed. The goal is to finally communicate both agencies' views on water conservation and water reclamation. NOTE: The date of the meeting has changed from Wednesday, January 15 to Monday, January 20 at 5 p.m. 2. STATUS OF ADVISORY COMMITTEES: Kellene Bum-Lucht discussed the activities of the RAC and PAC Committees and the content of their workshops. The major concern is how to improve attendance at these meetings. During a discussion of the allocation of Operations and Maintenance Costs, Director Swan asked that the cogeneration power costs be included in the allocation percentages. The recommended annual capital replacement/improvement costs calculated for Bow and strength ($17,000,000) that are included in the 1989 Master Plan appear to be too low. The comparison of OCSD residential, commercial and industrial sewer service rates to other agencies state-wide was reviewed. OCSD has the lowest residential and commercial rates of the 7 agencies surveyed; it is on the low end of the industrial rate scale; and it is the only agency that uses residential strength for commercial users 3. AD HOC COMMITTEE ISSUES: Blake Anderson then asked the Committee members for feedback on the workshop contents, the role of the Ad Hoc Committee versus the PDC Committee and direction to staff. Director Singer would like to see increased participation by Board members. Judy Wilson indicated that she is comfortable with the process, but that there could be some difficulty when the issue of"who pays"is addressed. Director McGuigan was impressed with the presentation and is learning a lot about the issues. She appreciated getting the materials provided to the RAC and PAC. Director Dettloff expressed concern about members of the committees with special interests being fair. Director Swan said that the infusion of things from outside the Districts is causing staff to consider new ideas,which is good, and if a system can be developed that is fair it will be accepted. He also questioned the scheduling of RAC and PAC meetings. Angie Berdanis indicated that the times for these meetings were set by the attendees. Joint Chair Collins said that the workshop content was outstanding and far exceeded what he anticipated. He also indicated that he was very impressed with the consultants. Chair Brown said that the meetings have been outstanding, though he is concerned that if the committees are able to reach consensus and the Board turns it down, there could be a perception problem. Minutes of the Ad Hoc Committee re the Strategic Plan Page 4 December 5, 1995 The roles of the PDC and Ad Hoc Committees were defined. The PDC Committee will not be addressing the "big picture"issues, rather identified projects. The Ad Hoc Committee is the link between the RAC and PAC, and will take their recommendations to the Boards. The Committee stated that the direction of staff has been excellent, and staff will be advised if a change is necessary. Theoretical issues will be discussed with the Ad Hoc Committee. Director Swan said that in his opinion the Districts should continue the practice of not charging for secondary effluent to keep reclamation on track. The Steering Committee will schedule the frequency of future Ad Hoc Committee meetings. The agenda (to be prepared by Tom Dawes) for the OCWD-OCSD meeting will be reviewed at the December 18 Steering Committee meeting. The Committee was pleased with the way the material was presented at this meeting. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Ad Hoc Committee meeting is tentatively scheduled for March 1997; the exact date and time to be determined. ADJOURNMENT The Chair declared the meeting adjourned at 7:40 p.m. Submitted by: �! *TaLppan, S1eeri g Committee Secretary J%WPCOLAg10L rmiA .Wm * County Sanitation Districts 0 of Orange County,California P.O.Box 8127. 10844 Ellis Avenue Fountain Valley,CA 92728-6127 Telephone: (714)962-2411 DRAFT MINUTES OF THE STEERING COMMITTEE Wednesday, December 18, 1996 at 5:30 p.m. A meeting of the Steering Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, December 18, 1996 at 5:30 p.m., at the Districts'Administrative Office. ROLL CALL The roll was called and a quorum declared present, as follows: PRESENT: OTHERS PRESENT: John J. Collins, Joint Chair Thomas L. Woodruff, General Counsel Peer A. Swan, Vice Joint Chair George Brown, Chair, FAHR STAFF PRESENT: Pat McGuigan, Chair, OMTS Donald F. McIntyre, General Manager Sheldon Singer, Chair, PDC Blake P. Anderson, Chief Operations Officer Judith A. Wilson, Chief Administrative Officer Jean Tappan, Committee Secretary ABSENT: John C. Cox, Jr., Past Joint Chair Roger Stanton, Vice Chair, FAHR APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS There were no comments by any member of the public. RECEIVE. FILE AND APPROVE MINUTES OF PREVIOUS MEETING MOTION: Receive, file and approve draft minutes of the November 20, 1996 Steering Committee meeting. MOTION UNANIMOUSLY CARRIED. REPORT OF THE COMMITTEE CHAIR The Committee Chair did not make a report. Minutes of the Steering Committee ; Page 2 December 18, 1996 REPORT OF THE GENERAL MANAGER The General Manager did not make a report. REPORT OF GENERAL COUNSEL General Counsel did not make a report. DISCUSSION ITEMS (Nos. 1-5) 1. COMMITTEE STREAMLINING: General discussion on reducing Committee workload and Staff suggestions The goal is to try to determine the right balance for information presented to the working committees. Many of the items that are being submitted are information or general discussion items, which Don McIntyre indicated could be included in his monthly letter to the Directors. This would also allow the information to go to all of the Directors, not just members of the working committees. The Committee agreed to this revision. Director Swan asked that action items be listed first on the agenda to avoid losing committee members during discussions of critical items and placing information items at the end of the agenda. The Staff and Steering Committee agreed to this change. Judy Wilson suggested the use of a consent calendar for routine information, i.e. monthly or quarterly reports. Committee members could pull items off the consent calendar if they wish to discuss an item in more detail. Chairman Collins indicated that staff should prepare consent calendars for a couple of months and try to put the more important informational items in the General Manager's Board Letter. Blake Anderson discussed how the revised Delegation of Authority has been working. There are three staff members currently reviewing this document and they will be presenting their findings to the Executive Management Team in January. Their recommendations could affect how approvals are obtained. Don indicated that an audit of the Engineering Department is underway and it also may show items that could be revised to allow staff more latitude in the decision-making process. Chairman Collins indicated that the working committees are responsible for oversight and new or revised policies. Staff should educate the directors at these committee meetings on how the system works. The OMITS Committee is the most important in developing an understanding of how the Districts works. Chairman Collins announced that he will not be making assignments to the committees until the Directors attend at least one orientation session. Director Swan indicated that the committee chairs must understand the operation and activities of the Districts and be able to discuss these with the other Directors. When the agendas are light," staff should include educational information items. Minutes of the Steering Committee Page 3 December 18, 1996 2. AD HOC COMMITTEE RE STRATEGIC PLAN ISSUES: An expanded agenda for Joint Water Reclamation Coordination Committee meeting now scheduled for Monday, January 20, 1997 at 5 p.m. with OCWD Water Committee on water reclamation and conservation issues was discussed. Don McIntyre expressed concern about the Water District's direction on water reclamation. Their main concern appears to be the cost of the water, not future supply. Their Board has said that until reclaimed water meets MWD rates, they wouldn't want to take any action. It appears that the Districts' Boards may have to play a bigger role. To date, no feedback has been received on our Strategic Planning efforts. In order to shave peaks in flow and provide an option to constructing a new outfall, a 100 MGD reclamation plant is under consideration. Director Swan also provided some additional insight on the activities at OCWD, as well as what the cities in the County will have to do to be able to use reclaimed water, and try to figure out how to pay for a reclaimed water system. So far, water resource management has not been a priority with the cities, and there is a need to educate city officials and other agencies. The two Boards have approved a 50/50 partnership to deal with this issue; however, OCWD issued an RFP for a study and they plan on awarding a contract without any input from the Districts. There is some concern about OCWD's ownership of the project. Don McIntyre indicated that he will be meeting with MWD to find out what they are doing on water reclamation. A more detailed agenda will be developed and sent to members of the Ad Hoc Committee for review. After this joint meeting, a decision on how to proceed will be required. Chairman Collins indicated that our Directors need to be educated on the issue of water conservation and reclamation as well, especially with the number of new members joining the Boards in January. 3. GAINSHARING: Don McIntyre introduced this program for discussion only and to find out if it could be politically palatable. At this time, we are moving aggressively in reducing operating costs. It appears that the desired 15% reduction in costs and staffing will be met within three years. Incentives could assist in moving these reductions more quickly. Members of the Executive Management Team would be excluded from any program for political reasons. At this time, the Committee members thought that the PRIDE program, cross training, skill-based pay and broad banding would provide plenty of opportunities to reduce operating costs without adding gainsharing. 4. EARLY RETIREMENT INCENTIVE FOR SELECTED EMPLOYEES: There are several employees who meet one of the two requirements for early retirement. After discussion, the Committee authorized the General Manager to offer the early retirement incentive to selected employees. Staff was also directed to contact an out placement consultant to review the proposed program. Minutes of the Steering Committee Page 4 December 18, 1996 5. REVIEW AGENDA ITEMS SCHEDULED TO BE PRESENTED TO COMMITTEES IN JANUARY: It was decided that the OMTS Committee will not meet in January, and that the PDC Committee meeting will be changed to Wednesday, January 8, 1997 at 5:30 p.m. because of a conflict with a League of Cities meeting. CLOSED SESSION There was no closed session. OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Blake gave the Directors a heads-up on a District 2 project that is necessary on the Santa Ana River Interceptor. SAWPA owns 90% of this line and will be required to participate in the funding. A meeting was held with SAWPA, and at this time their preferred fix would be to move the line out of the riverbed, though they do not have the money available. Staff was directed to determine what an expedited project would require and to concurrently work on negotiating an agreement for funding the work. Director Swan suggested that this matter be presented to the FAHR Committee to consider a bond issue. Blake also gave a brief report on two items on tonight's Boards agenda. The process to repair the Boise Chica sewer needs to start, however, the State is changing the original concept and complicating the issue. Also, the cost of natural gas futures has increased dramatically, although it is still under the authority of the purchasing contract. A new contract may have to be negotiated. Staff updated the Committee members on negotiations with 501. The employees voted down the offer citing the change in shift time and loss of shift differential pay. The next meeting is not scheduled until the middle of January. There was a meeting with the Districts' Assessment and Reinvention Team (DART) and they gave an excellent presentation. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT hJEETING There were none. CONSIDERATION OF UPCOMING MEETINGS There will be an Executive Committee meeting on Wednesday, January 29, 1997 to discuss consolidation. The next Steering Committee meeting is scheduled for Wednesday, January 22, 1997 at 5:30 p.m. Minutes of the Steering Committee Page 5 December 18, 1996 ADJOURNMENT The Chair declared the meeting adjourned at 7:10 p.m. Submitted by: Tappan, Ste ri g Committee Secretary .mnaw.mncr�ismtom�emoEcunx�s o[c County Sanitation Districts of Orange County,California P.O.Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF THE PLANNING, DESIGN, AND CONSTRUCTION COMMITTEE MEETING Wednesday, January 8. 1997 at 6:00 p.m. A meeting of the Planning, Design, and Construction Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11. 13 and 14 of Orange County, California was held on January 8, 1997, at 6:00 p.m., at the Districts'Administrative Office. Prior to the beginning of the meeting, there was a brief tour of the new Human Resources building presently under construction. ROLL CALL The roll was called and a quorum declared present, as follows: Present: Staff Present: Sheldon Singer, Chair Don McIntyre, General Manager John Collins, Joint Chair Blake Anderson, Assistant General Manager Shirley Dettloff Judith Wilson, Assistant General Manager Peer Swan, Vice Joint Chair David Ludwin, Director of Engineering Ed Hodges, Director of GSA Bob Ooten, Director of Operations 8 Maintenance Absent Mike Petennan, Director of Human Resources Michelle Tuchman, Director of Communications Barry Hammond, Vice Chair Nancy Wheatley, Director of Technical Services Margie Rice Chris Dahl, IT Manager Charles Sylvia John Linder, Construction Manager Bob Zemel Doug Stewart, Engineering Manager Tom Dawes, Planning Manager Chris Cervellone, Engineering Supervisor Paul Mitchell, Engineering Supervisor Tod Haynes, Senior Engineer Nick Arhontes, Maintenance Manager Others Present: Mary Lee, Carollo Engineers Jamil Demir, Carollo Engineers Kelly Bum-Lucht, CDM APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS No comments were made. Minutes of the Planning, Design and Construction Committee Page 2 January 8, 1997 APPROVAL OF MINUTES The minutes of the November 7, 1996 Planning, Design, and Construction Committee meeting were approved as drafted. REPORT OF THE COMMITTEE CHAIR The Chair had no report. REPORT OF THE GENERAL MANAGER The General Manager had no report. REPORT OF THE ASSISTANT GENERAL MANAGER-ADMINISTRATION The Assistant General Manager of Administration had no report. REPORT OF THE ASSISTANT GENERAL MANAGER-OPERATIONS The Assistant General Manager of Operations had no report. REPORT OF THE DIRECTOR OF ENGINEERING The Director of Engineering gave an update on the request by staff for an Addendum to be issued to Carollo Engineers to provide a resident engineer for the J-34-1 project, which is the Surge Tower at Plant No. 2. This was first discussed at the November PDC Committee meeting. We were instructed by the Committee at that time to look at alternatives,which would include adding a permanent employee or a contract employee. The Addendum request for Carollo Engineers was for approximately$372,000 to provide a resident engineer for the two-year construction term of that project. That equates to approximately$90 an hour which includes all overhead associated with Carollo's operation, along with profit. If we were to hire another consultant, the fees would be very similar, somewhere between $70 and $90 an hour. To hire a permanent District employee, the cost would be somewhere closer to$50 an hour, which would include all benefits. After the project is over, we would have to continue to find work for that employee. If we were to add a contract employee, the cost would be very similar, somewhere around $50 an hour. The advantage of this alternative is that the contract would be a specific term contract, so we could hire someone for the period of the construction, one to two years, and then if we did not have enough work to keep that person busy, we could terminate the contract. We are pursuing looking for someone we can place under contract for a limited term. REPORT OF GENERAL COUNSEL General Counsel had no report. REPORT OF THE JOINT CHAIR The Joint Chair had no report. Minutes of the Planning, Design and Construction Committee Page 3 January 8, 1997 MONTHLY REPORT ON CHANGE ORDERS Information Item. The Director of Engineering reviewed the Monthly Change Order Report form dated January 8, 199T QUARTERLY REPORT ON CHANGE ORDERS Information Item. The Director of Engineering reviewed the Quarterly Change Order Report form dated January 8, 1997. DISCUSSION ITEMS (Nos. 1-7) 1. PDC97-01: APPROVE CHANGE ORDER NOS. 10 AND 11 TO JOB NOS. P1-36-1, P1-38.1, P1-38-4, J-17-2, AND P2-43-4 WITH ADVANCO CONSTRUCTORS AND ACCEPT THE CONTRACT AS COMPLETE AND AUTHORIZE EXECUTION OF THE NOTICE OF COMPLETION AND APPROVE THE FINAL CLOSEOUT AGREEMENT. The Construction Manager and Director of Engineering request approval of Change Order No. 10 providing four items of additional work, one credit item and a time extension of 335 days; Change Order No. 11, Adjustment of Engineer's Quantities, and execution of the Final Closeout Agreement, and filing of the Notice of Completion. RECOMMENDED ACTION: It was moved, seconded, and duly carried to recommend approval of Change Order No. 10 to Job Nos. P1-36-1, P1-38-1, P1-38-4, J-17-2, and P2-43-4 with Advanco Constructors, Inc. for a deduction of ($188,274.00) , approve Change Order No. 11,Adjustment of Engineer's Quantities for an addition of$44,842.90, for a total contract amount of$6,144,434.90 and approve the final Closeout Agreement, and filing of the Notice of Completion. 2. PDC97-02 APPROVE CHANGE ORDER NO. 1 TO JOB NOS. P2-35-3, P2.46, AND P2-55 WITH SVERDRUP CIVIL, INC. FOR MAINTENANCE BUILDING AT PLANT NO. 2; PROCESS AREA FIRE PROTECTION, SIGNAGE AND DISTRIBUTION SYSTEM MODIFICATIONS AT PLANT NOS. 1 AND 2; AND CHEMICAL AND PLANT WATER FACILITY MODIFICATIONS AT PLANT NO. 2: The Construction Manager and Director of Engineering request approval of Change Order No. 1 providing for one item of additional work and granting a time extension of 12 calendar days for completion of the additional work. RECOMMENDED ACTION: It was moved, seconded, and duly carried to recommend approval of Change Order No. 1 to Job Nos. P2-35-3, P1-38.5, 132-46, and P2-55 with Sverdrup Civil Inc., authorizing an addition of NTE (Not to Exceed) $250,000.00 and 12 calendar days, increasing the total contract amount to $13,446.500.00. Minutes of the Planning, Design and Construction Committee Page 4 January 8, 1997 3. PDC97-03: APPROVE CHANGE ORDER NO. 5 AND FILE NOTICE OF COMPLETION TO CONTRACT 5-37-3 WITH WAL-CON CONSTRUCTION COMPANY, FOR THE REPLACEMENT OF PACIFIC COAST HIGHWAY GRAVITY SEWER, PHASE 3: The Construction Manager and Director of Engineering request approval of Change Order No. 5 ,the adjustment of Engineer's Quantities and filing of Notice of Completion. RECOMMENDED ACTION: I twas moved, seconded, and duly carried to recommend approval of Change Order No. 5 with Wal-Con Construction Company for a deduction of$(67,067.80) decreasing the total contract amount to $2,578,333.28 and approve the filing of the Notice of Completion. 4. PDC97-04: ADDENDUM NO. 6 TO PROFESSIONAL SERVICES AGREEMENT WITH JOHN CAROLLO ENGINEERS FOR SECONDARY TREATMENT IMPROVEMENTS AT PLANT NO. 1,JOB NO. P1-36, AND SECONDARY TREATMENT EXPANSION AT PLANT NO. 2, JOB NO. P2-42.(AII Districts): The Engineering Department requests approval of an addendum to the agreement providing for additional engineering services for construction support services and preparation of Operation and Maintenance manuals at an increase of$374,909.00. RECOMMENDED ACTION: It was moved, seconded, and duly carried to recommend approval of Addendum No. 6 to Professional Services Agreement with JOHN CAROLLO ENGINEERS in the amount of$374,909, for a total amount not to exceed $7,031,530.00. 5. PDC97-05: JOB NO. J-40-3, PHASE 11 OF STRATEGIC PLAN; TREATMENT, REUSE AND DISPOSAL FACILITIES, PROFESSIONAL SERVICES AGREEMENT WITH CAMP DRESSER &MCKEE, INC. (All Districts): The Engineering Department requests approval of a professional services agreement with Camp Dresser& McKee, Inc. providing planning and design services for preparation of Phase 11 of the Strategic Plan. RECOMMENDED ACTION: It was moved, seconded, and duly carried to recommend approval of Professional Services Agreement with Camp Dresser& McKee, Inc. providing for planning and design services for the wastewater treatment works portion of the Strategic Plan (Phase 11) in an amount not to exceed $673,461. 6. PDC97-06: JOB NO. P1-52, 66 KV SUBSTATION AT PLANT NO. 1 (All Districts). The Director of Engineering requests approval of a professional services agreement providing for design and construction support services to provide facilities for receiving electrical power at 66 W. RECOMMENDED ACTIONS: It was moved, seconded, and duly carried to recommend 1) approval of Professional Services Agreement with Holmes and Narver for design and construction support services in an amount not to exceed $115,838, and 2)to establish budget of$1,384,000 for 66 kV Substation at Plant No. 1, Job No. P11-52. V P Minutes of the Planning, Design and Construction Committee Page 5 January 8, 1997 7. PDC97-07: ADDENDUM NO. 2 TO PROFESSIONAL SERVICES AGREEMENT(PSA) WITH CAMP DRESSER&MCKEE FOR JOB NOS. J40-1 AND J-40-2 RE PREPARATION OF PHASE I OF STRATEGIC PLAN (DISTRICT NO. 7): The Director of General Services Administration requests approval of an Addendum to the PSA providing for development of sewer cleaning maps as part of Management of Peak Hydraulic Discharge, Job No. J40-1 and Determination of Financial Charges and Fee Schedules, Job No. J40-2. RECOMMENDED ACTION: It was moved, seconded, and duly carried to recommend approval of Addendum No. 2 to the PSA with Camp Dresser& McKee, Inc. in the amount of$224,630 for a total amount not to exceed $1,759,255. CLOSED SESSION There was no closed session. OTHER BUSINESS. COMMUNICATIONS. OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There was no other business discussed. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. CONSIDERATION OF UPCOMING MEETINGS The next Planning, Design, and Construction Committee meeting is scheduled for February 6, 1997. ADJOURNMENT The Chair declared the meeting adjourned at 7:15 p.m. Submitted by: Gail Cain Planning, Design, and Construction Committee Secretary :gc JI�A"]N WPO ; AGENDA R., 1, " ITEM r TRANSMITTAL �m I I , MEETING DATE 's,. ..DISTRICT NO. om CONTACT FOR INFORMATION —9E—(Intia1s of Originator) OMITS: PDC:118/97 FAHR: All 3790,John Falkenstein,5141 EXEC: STEER: t'T•'+ Dlasion No.,Name,arM Extension JTBDs: 1/Y2/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: APPROVE CHANGE ORDER NOS. 10 AND 11 TO JOB NOS.P1-36-1,P"8-1,P1-384,J-17-2 AND P2-43-4 WITH ADVANCO CONSTRUCTORS AND ACCEPT THE CONTRACT AS COMPLETE AND AUTHORIZE EXECUTION OF THE NOTICE OF COMPLETION AND APPROVE THE FINAL CLOSEOUT AGREEMENT. The Construction Manager and Director of Engineering request approval of Change Order No.10 providing four items of additional work,one credit item and a time extension of 335 days;Change Order No.11,Adjustment of Engineer's Quantities,and execution of the Final Closeout Agreement,and filing of the Notice of Completion. Recommended Action(s): Approve Change Order No. 10 to Job Nos. Pl-36-1, 131-38-1,P1-384,J-17-2 and P243-4 with Advanco Constructors, Inc. for a deduction of($188,274.OD) ,approve Change Order No. 11,Adjustment of Engineer's Quantities for an addition of $44,842.90,for a total contract amount of$6,144,434.90 and approve the final Closeout Agreement,and filing of the Notice of Completion. CEQA REVIEW: Pmjeet is Exempt: YES(P1-30A,PI384,P2433) DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Examptan F0ed:1 VISES NO(P1361,J-17-2) 926/96 Fine l EIR Approved on7111MIS and Notke of Determination Ned on a9 CURRENT BUDGETICOST CURRENT YEAR CURRENT YEAR. YEAR.TG43ATE REVISEDBUDGET INFORMATION BUDGETAMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES n.i B�Joa pus T,and.aI TOTAL BUDGETED AMT.: $8,375.000. $40,000 $45,500 ($5,500) $40,000 SOURCE: CORF TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGET CHANGE REVISEDTOTAL INFORMATION TOTAL CHANGES THIS Art PROJECT BUDGET First Year in Budget:19S9 $8.375.000.00 $0.00 $0.00 $8,375,000.00 Master Plan Estimate:11,000.000. Year of First Costs:1989 THIS AITIVENDORIPROJECT COST ORIGINAL BID,P0, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTEDTHIS AMOUNT AMOUNT APPROVED AIT $6,059,364.00 $228,502.0D ($143,431.10) 1 $6,144,434.90 WILL PROJECT REQUIRE AD13MONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO g.,+..t Mae Page 1 of 3 JAWPDOCIENGTI-36-1 WIT-FINA. CONCURRENCES: ATTACHMENTS TO AGENDA(rlary V. To CommHee: 1. Change Order No.10 Sign Date 2. Change Order No.11 DM n Me ag r Ignee Signature ° Date To Jr.Us.: 1. Signed Change Order No.10 Departm t r 1ee 2. Signed Change Order No.11 alP� 9IR iltdr-, ate Assistant General Manager(Or Designee) R.IMM Page 2 of 3 J:IWPDOCIENGO'1-36.1 WIT-FINA ADDITIONAL INFORMATION(Background and/or Summary) This project combines several jobs. Job No.P7-36-1, Electrification of Pump Drives at Reclamation Plant No. 1, provides for the removal of existing digester gas-driven engines at the primary effluent pump station(PEPS)and replacement with electdc motors. Job No. Pt-38-1, Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1,Includes a new guard shack on North Perimeter Road,new fencing along the East and West Perimeter Roads, new landscaping,lighting and security improvements for protection inside the plant. Job No.P1-384, Miscellaneous Improvements to facilities at Plant No. 1, provides for extenor improvements to existing painted maintenance buildings, installation of a high pressure instrument air system, replacement of the paging system at both plants and construction of an emulsion polymer facility. The above jobs were designed by Carollo Engineers. Job No. J-17-2, laboratory Electrical Improvements and Test Plug installation,consists of electrical improvements to the laboratory and other miscellaneous improvements to Plant No.1 and was designed by the Districts Staff. Job No.P2-43-3,Miscellaneous Improvements to Facilities at Treatment Plant No.2,includes interior improvements to existing painted process buildings, removal of existing digester gas compressor engine,replacement of existing boilers and other miscellaneous improvements to Plant No.2 and was designed by Carollo Engineers. The construction contract was awarded in December 1993 to Advanco Constructors. These contracts are 100%complete. Change Order No. 10 is a deletion of$188,274.00 to the contract for four Items of added work,one credit item and a time extension of 335 calendar days. Change Order No. 11 is an addition of$44,842.90 for the adjustment of Engineer's Quantities. Original Contract Price $6,059,364.00 Prev.Athorized Changes $ 228,502.00 Change Order No.10 $ (188,274.00) Change Order No.11 $ 44,842.90 Percentage Increase 1.40% Amended Contract Price $6144,434.90 The following table summarizes the Change Orders. ITEM JOB NO. DESCRIPTION AMOUNT DAYS TYPE 1 P7-36-1 PEPS Man Machine Interface(MMI)upgrade $10,543.00 70 Design Change 2 P7-36-1 Installation of additional relays for Central $ 9.434.00 14 Omission Generation switchgear 3 J-17-2 Misc.current transformer and test plug $16,276.00 0 Changed Condition 4 P1-38-4 Location of speaker A36 at Plant 2"C" $ 473.00 0 Changed Condition Headworks 5 All Jobs Time extension 0.00 251 Other 6 All Jobs Liquidated Damages ($225,000.00) 0 Other TOTAL Change Order No. 10 ($188,274.00) 335 ITEM JOB NO. DESCRIPTION AMOUNT DAYS TYPE 1 P1-38-1 Adjustment of Engineer's Quantities-Add $22,790.00 0 , Other 2 P1-38-4 Adjustment of Engineer's Quantities-Deduct ($11,704.30) 0 Other 3 P2434 Adjustment of Engineer's Quantities-Add $33,920.20 0 Other TOTAL Change Order No. 11 $44,842.90 0 All of the hems would have been included in the scope of the original contract if discovered or known in the design phase. The omission does not require designer reimbursement. Total time extension on the contract is 335 calendar days. Liquidated Damages on these contracts are$1,000.00 per day and there are no bonus provisions. For additional information see attached Change Orders. JBF:Ih c: Department Head AGM-Administrabon- AGM-Operations General Manager een=ealvlree Page 3 of 3 J:IWPDOMENG71J6-1 W R-FlNA Page 1 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 108"ELLIS AVENUE,P.O.BOX 8127 FOUNTAIN VALLEY,CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Advanco Constructors C.O.No.: Ten(10) Division of Zum Constructors.Inc. Date: January 22, 1997 Job: Electrification of Pump Drives at Reclamation Plant No, 1. Job No. P7-36-1: Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1.Job No P1-38-1 Miscellaneous Improvements to Facilities at Plant No.1. Job P1-38-4: and Miscellaneous Improvements to Facilities at Plant No.2.Job No.P2-43-3 Consultant: John Carollo Engineers Amount of this Change Order(Add)(Deduct) ($188.274.00) In accordance with contract provisions,the following changes in the contract andfor contract work are hereby authorized and as compensation,the following additions to or deductions from the contract price are hereby approved. Job No.P1-36-1 ITEM 1 -PEPS MAN MACHINE INTERFACE(MMO UPGRADE The Contractor was directed to upgrade the contract specified man machine Interface(MMI)control module located in the Plant Effluent Pump Station (PEPS)control room at Reclamation Plant No. 1. This MMI is used to provide local control of the PEPS. The Districts Automation Department requested the upgrade in order to make the MMI control module compatible with new plant process control hardware and software. This item includes the addition of a Modicon Factory Mate Compact Plus MMI,Windows NT opomfing software and Square D Streamline programming software. Contract specified Modicon Panel Mate MMI hardware and software was deleted. Additional Contractor labor for programming the new software is also included in this Rem. This item of work was negotiated with the Contractor pursuant to Section 10-6(B)2(a)of the General Provisions. (Reference:FCO#25 and#25A) ADDED COST THIS CHANGE ORDER ITEM: $10,543.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 70 Calendar Days ITEM 2-ADDITIONAL RELAYS FOR CENTRAL GENERATION SWITCHGEAR-INSTALLATION The Contractor was directed to furnish and install five additional device 50f51 over current relays in the existing Toshiba 12-KV switchgear located in the eldsting Central Generation Facility at Reclamation Plant No. 1. The contract specifications listed replacement of 4-each device 51 over current relays with 4-each 50f51 over current relays. Upon verification of ebsbng equipment,a total of nine relays were required to be replaced. Costs included in this Rem are for installation and calibration of the 5 additional relays only. Additional costs for material purchase of the relays was Included in a previous change order. This Rem of work was negotiated with the Contractor pursuant to Section 10-6(B)2(a) of the General Provisions. (Reference:FCO#20) ADDED COST THIS CHANGE ORDER ITEM: $9,434.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 14 Calendar Days Page 2 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 108"ELLIS AVENUE,P.O.BOX 8127 FOUNTAIN VALLEY,CALIFORNIA 92728.8127 CHANGE ORDER Contractor: Advanco Constructors C.O. No.: Ten (101 Division of gum Constructors. Inc. Date: January 22, 1997 Job: Electrification of Pump Drives at Reclamation Plant No 1 Job No. P1-36-11 Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1.Job No. P1-38-1: Miscellaneous Improvements to Facilities at Plant No.1, Job Pl-38-4' and Miscellaneous Improvements to Facilities at Plant No.2.Job No. P2-43-3 Consultant: John Carollo Engineers Job No.J-17-2 ITEM 3-MISCELLANEOUS CURRENT TRANSFORMER AND TEST PLUG MODIFICATIONS The Contractor was directed to perform the following modifications to the contract drawings and specifications requiring the addition of new current transformers and deletion of test plugs. Reclamation Plant No. 1 A. Power Building 2,motor control center'F" ;furnish and install new current transformer for phase B. B. Power Building 2,motor control center"NB';furnish and install new current transformer for phase B C. Power Building 2.Motor control centers"F"and"NB';install shorting blocks for each new current transformer;rewire existing ammeter switches to include new current transformers D. Administration Building,Auto Shop and Operations and Maintenance Building;delete installation of 3 test plugs shown on the contract drawings. Treatment Plant No.2 E. Power Building B,Power Building C.Thickener,RAS-east, RAS-west and Plant Water Pump Station; furnish and install new current transformer for phase B in 8 locations. The contract drawings listed phase B current transformers to items A, B and E as existing. When the MCC's were opened,it was discovered that both current transformers had not been installed. The Contractor was unable to install the contract specified test plugs in Rem D due to lack of Installation space in existing electrical panels and the inability of the Districts to shut down existing electrical switchgear without interrupting ongoing operations and maintenance functions. This Rem combines additions and deletions of work for a net addition to the contract. The added items of work were accomplished by Contractor's force account pursuant to Section 10-6(B)2(b)of the General Provisions. (Reference:FCO's#19,#29,#35,#39) ADDED COST THIS CHANGE ORDER ITEM: $16,276.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Job No.P1-38-4 ITEM 4- LOCATION OF SPEAKER A36 AT PLANT 2"C"HEADWORKS The Contractor was directed to relocate new paging system speaker A36 to the upper area of Headworks"C"grit chambers at Treatment Plant No.2. The contract drawings did not specify a location for speaker A36 in Headworks"C" and the Contractor installed the speaker in a lower area where it was not required. The extra work included labor to relocate the speaker and additional 3/4"conduit. This item of work was negotiated with the Contractor pursuant to Section 10-6(B)2(a)of the General Provisions. (Reference:Advanco 520/96 letter) ADDED COST THIS CHANGE ORDER ITEM: $473.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Page 3 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE,P.O.BOX 8127 FOUNTAIN VALLEY,CALIFORNIA 92728-8127 ' CHANGEORDER Contractor: Advanco Constructors C.O.No.: Ten (10) Division of Zum Constructors, Inc. Date: January 22. 1997 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No P1-36-1, Security and Landscaping Element of Miscellaneous Improvements to F261ifies at Plant No. 1 Job No. P1-38-1: Miscellaneous Improvements to Facilities at Plant No.1. Job P1-38-4• and Miscellaneous Improvements to Facilities at Plant No.2.Job No.P2-43-3 Consultant: John Carollo Engineers All Jobs ITFM F -TIME EXTENSION This item is a no cost change which allows for a time extension of 251 calendar days. Included in this Rem is a 199 calendar day time extension for additional work items paid on previous contract change orders. An additional 52 calendar day time extension was negotiated between the Districts and Advanco Constructors in conclusion of a final contract settlement agreement. It is mutually agreed that the Districts would not be subject to extended overhead charges by the Contractor due to this time extension. ADDED COST THIS CHANGE ORDER ITEM: 5 0.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 251 Calendar Days ITEM 6- LIQUIDATED DAMAGES The contract was completed 225 beyond the revised completion date. The Contractor is therefore assessed 225 days of liquidated damages at $1,000.00 per day for a total of $225,000.00. This Rem was negotiated with the Contractor pursuantto Section 10-6(B)2(a)of the General Provisions. CREDIT THIS CHANGE ORDER ITEM: $(225,000.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days TOTAL CREDIT THIS CHANGE ORDER: ($188,274.00) TOTAL TIME EXTENSION THIS CHANGE ORDER: 335 Calendar Days Page 4 of 5 .. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 108"ELLIS AVENUE,P.O.BOX 8127 FOUNTAIN VALLEY,CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Advanco Constructors C.O.No.: Ten(10) Division of Zum Constructors Inc. Date: January 22,1997 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No. 121-36-1: Security and Landscaping Element offAscellaneous Improvements to Facilities at Plant No. 1.Job No. P1-38-1 Miscellaneous Improvements to Facilities at Plant No.t. Job 151-384: and Miscellaneous Improvements to Facilities at Plant No.2,Job No.122-43-3 Consultant: John Carollo Engineers The additional work contained within this Change Order can be performed Incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that no time is required for this Change Order, and no direct or indirect,incidental or consequential costs,expenses,losses or damages have been or will be incurred by Contractor,except as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: January 6,1994 Original Contract Time: 300 Calendar Days Original Completion Date: November 1,1994 Time Extension this C.O.: 335 Calendar Days Total Contract Time Extension: 335 Calendar Days Revised Contract Time: 635 Calendar Days Revised Final Completion Due Date: October 2,1995 Time Subject to Liquidated Damages: 225 Calendar Days Actual Final Completion Date: May 14,1996 Original Contract Price $ 6.059.36C00 Prev.Authorized Changes S 228,502.00 This Change(Add) (Deduct) $ (188,274.00) Amended Contract Price $ 6,099,592.00 Page 5 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 108"EWS AVENUE,P.O.BOX 8127 FOUNTAIN VALLEY,CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Advanco Constructors C.O. No.: Ten (10) Division of Zum Constructors,Inc. Date: January 22, 1997 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No. P1-36-1, Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1.Job No. P1-38-1: Miscellaneous Improvements to FacilNes at Plant No.1, Job P1-383: and Miscellaneous Improvements to Facilities at Plant No.2,Job No. P2-43-3 Consultant: John Carollo Engineers Board Authorization Date: January 22, 1997 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY,CALIFORNIA Reviewed by: Subm ed by: Engineerl6b Manager Date Cqffstrufton Manager Date pr y: Approved as to Form: ' 9� 1 Director of En ineering Date GenerakCounsel Date Accepted by: ADVANCO CONSTRUCTORS, DIVISION OF ZURN CONSTRUCTORS,INC. a for Date r Page 1 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 108"ELLIS AVENUE,P.O.BOX 8127 FOUNTAIN VALLEY,CALIFORNIA 92728.8127 CHANGE ORDER Contractor: Advanco Constructors C.O. No.: Eleven(ll) Division of gum Constructors. Inc. Date: January 22 1997 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No. P1 66-1, Security and Landscaping Element of Miscellaneous Improvements to FaLlfities at Plant No. 1.Job No. P1-38-1: Miscellaneous Improvements to Facilities at Plant No.1. Job Pt-38-4: and Miscellaneous Improvements to Faclllfies at Plant Na 2 Job No.P2-43-3 Consultant: John Carollo Engineers Amount of this Change Order(Add)(Beduet) $44,842.90 In accordance with contract provisions,the following changes in the contract and/or contract work are hereby authorized and as compensation,the following additions to or deductions from the contract price are hereby approved. All Jobs ITEM 1 -ADJUSTMENT OF ENGINEER'S QUANTITIES Section 51-15,Schedule of Prices,Item Nos.20 and 21,allow for payment to the Contractor on a unit price basis for removal of excess sail,debris and hash. Actual quantifies removed from the jobsfte varied from the bid quantifies. This item adjusts the engineer's quantifies as follows: ADD: Change In Quantity Bid Item Unit Description From To Difference Unit Price Total 20 Cu.Yd. Removal and Disposal of 10,000 14,672 4,672 $5.50 $25,696.00 Excess Soil from Jobcite DEDUCT: Change In Quantity Bid Item Unit Deacription From To Dfference Unit Price Total 21 Cu.Yd. Removal and Disposal of 30,000 240 29,760 $0.10 ($2,976.00) Debris and Trash from Jobske ADDED COST THIS CHANGE ORDER ITEM: $22,720.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 CALENDAR DAYS Page 2 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE,P.O.BOX 8127 FOUNTAIN VALLEY,CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Advanco Constructors C.O.No.: Eleven (11) Division of turn Constructors.Inc. Date: January 22, 1997 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No. P1-36-1: Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1.Job No Pt-38-1: Miscellaneous Improvements to Facilities at Plant No.1. Job Pt-38-4: and Miscellaneous Improvements to Facilities at Plant No.2 Job No.P2-43-3 Consultant: John Carollo Engineers Job No.P1.38-4 ITEM 2-ADJUSTMENT OF ENGINEER'S QUANTITIES Section 51-15,Schedule of Prices,Item Nos.7 and 8,allow for payment to the Contractor on a square foot unit price basis for sandblasting and sacking of eldstng warehouse and shop buildings at Plant 1. Actual quantities at the jobsae varied from the bid quantities. This Rem adjusts the engineer's quantities as follows: DEDUCT: Change In Quantity Bid hem Unit Description From To Difference Unit Pnce Total 7 Sq.Ft Sandblasting>5' 25,600 17.764 7,836 $1.70 ($13,321.20) Sq.Ft Sack Finish>5' ADD: Change In Quantity Bid Rem Unit Description From To Difference Unit Price Total 8 Sq.Ft Sandblasting<5' 63.700 54,551 851 $1.90 $ 1,616.90 Sq.Ft Sack Finish<5' CREDIT THIS CHANGE ORDER ITEM: ($11,704.30) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 CALENDAR DAYS ' Page 3 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 1118"ELLS AVENUE,P.O.BOX 8127 FOUNTAIN VALLEY,CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Advanco Constructors C.O.li Eleven(11) Division of Zum Constructors.Inc. Date: January 22, 1997 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No. Pt-36-1: Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No.1 Job No P1-38-1 Miscellaneous Improvements to Facilities at Plant No.t. Job Pt-38* and Miscellaneous Improvements to Facilities at Plant No.2.Job No. P2-43-3 Consultant: John Carollo Engineers Job No.P243-3 ITEM 3-ADJUSTMENT OF ENGINEER'S QUANTITIES Section 51-15,Schedule of Prices,Item Nos.11, 12, 13, 14 and 15 allow for payment to the Contractor on a square foot unit price basis for paint removal and refinishing emsting surfaces inside Headworks"B", Headworks °C",Plant Water Pump Station, Boiler Building and Dewatering Building at plant 2. Actual quantities at the jobshe varied from the bid quantities. This item adjusts the engineer's quantities as follows: ADD: Change In Quantity Bid Item Unit Description From To Difference Unit Price Total 11 Sq.Ft Paint Removal&Finish<5' 28,300 31,268 2,968 $4.50 $13,356.00 DEDUCT: Change In Quantity Bid Item Unit Description From To Difference Unit Price Total 12 Sq. Ft Paint Removal&Finish>5' 101,650 93,803 7,847 54.50 ($35,311.50) ADD: Change In Quantity Bid Item Unit Description From To Difference Unit Price Total 13 Sq.Ft Paint Removal&Finish Metal Deck 19,200 27,038 7,838 $7.65 $59,960.70 DEDUCT: Change In Quantity Bid Item Unit Descdption From To Difference Unit Price Total 14 Sq.Ft Repair Substrate<5' 1,000 30 970 $2.15 ($2,085.50) DEDUCT: Change In Quantity Bid Item Unit Description From To Difference Unit Price Total 15 Sq.Ft Repair Substrate>5' 1,000 70 930 $2.25 ($2,092.50) ADDED COST THIS CHANGE ORDER ITEM: $33,827.20 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 CALENDAR DAYS TOTAL COST THIS CHANGE ORDER: $44,842.90 TOTAL TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days Page 4 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE,P.O.BOX 8127 FOUNTAIN VALLEY,CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Advanco Constructors C.O.No.: Eleven f111 Division of Zum Constructors,Inc. Date: January 22, 1997 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No. P1-36-1: Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No 1 Job No P1-38-1, Miscellaneous Improvements to Facilities at Plant No.1. Job P7-384: and Miscellaneous Improvements to Facilities at Plant No.2.Job No.P243-3 Consultant: John Carollo Engineers The additional work contained within this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that no time is required for this Change Order,and no direct or indirect,incidental or consequential costs, expenses,losses or damages have been or will be incurred by Contractor,except as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: January 6,1994 Original Contract Time: 300 Calendar Days Original Completion Date: November 1,1994 Time Extension this C.O.: 0 Calendar Days Total Contract Time Extension: 335 Calendar Days Revised Contract Time: 635 Calendar Days Revised Final Completion Due Date: October 2, 1995 Time Subject to Liquidated Damages: 225 Calendar Days Actual Final Completion Date: May 14, 1996 Original Contract Price $ 6,059,364.00 Prev.Authorized Changes $ 40,228.00 This Change(Add)(Beduet) $ 44,842,90 Amended Contract Price $ 6,144,434 90 Page 5 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 EWS AVENUE, P.O.BOX 8127 FOUNTAIN VALLEY,CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Advance Constructors C.O. No.: Eleven (11) Division of Zum Constructors, Inc. Date: January 22. 1997 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No. P1-36-1: Security and Landscaping Element of Mwellaneous IMPTOVements to Facilities at Plant No. 1.Job No. P1-38-1: Miscellaneous Improvements to Facilities at Plant No.1. Job P1-38-4: and Miscellaneous Improvements to Facilities at Plant No. 2 Job No. P2-43-3 Consultant: John Carollo Engineers Board Authorization Date: January 22, 1997 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY,CAUFORNIA Reviewed by: Sub i tact by: , S Q• / -9 Engineerin Manager Date C nstmction Manager Date ppro e b : Approved as to F*] I h Director of Engineering Date G eral Counsel Date Aaeptad by. ADVANCO CONSTRUCTORS, DMSION OF ZURN CONSTRUCTORS,INC. 'coamclor Date z AGENDA a ITEM TRANSMITTAL MEETING DATE i°- a p' DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMTS: ... PDC: 1/8/97 3 FAHR: � '? ' ALL 3790,Joe Horvath,6308 EXEC: %! STEER: '" Division No.,Name,and Edenslon JTADS: 122197 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: APPROVE CHANGE ORDER NO. 1 TO JOB NOS.P2-35-3; P2-46;AND P2-55 WITH SVERDRUP CIVIL,INC.FOR MAINTENANCE BUILDING AT PLANT NO.2; PROCESS AREA FIRE PROTECTION,SIGNAGE AND DISTRIBUTION SYSTEM MODIFICATIONS AT PLANT NOS. 1 AND 2;AND CHEMICAL AND PLANT WATER FACILITY MODIFICATIONS AT PLANT NO.2:The Construction Manager and Director of Engineering request approval of Change Order No. 1 providing for one item of additional work and granting a time extension of 12 calendar days for completion of the additional work. Recommended Action(s): Approve Change Order No. 1 to Job Nos.P2-35-3;P1-38-5; P2-46 and P2-55 with Sverdrup CMI Inc.,authorizing an addition of NTE(Not to Exceed)$250,000.00 and 12 calendar days,Increasing the total contract amount to$13,446,500.00. CEQA REVIEW: Project Is Exempt: YES-P2.65 DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Data Notice of Exemption FIIed:Apol 30,1993 Project Is Exempt: NO-P2.353,P738.5,P2-55 228/96 Final EIR Approved on 7N9169 and Notice of Determination fled on 7rM89 CURREN BUDGET/COST CURRENT YEAR CURFENTYEAR- YEAR-TO4DATE REVISED BUDGET INFORMATION BUDGETAMOUNT TOZATE BUDGET BALANCE TOTAL EXPENDITURES RaslauapeplvsTranwm TOTAL BUDGETED AMT.: $17.507.900 $6,550,000 $2,683,059 $3,866,941 $6,550,000 SOURCE: CORF Sceedule/Llne Items:B-1/B.B.0 B-0lAS.A B-1/B.6.F B-1/B.fi.D TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year In Budget:6I119 $17,507,900.00 $0.00 $0.00 $17,507,900.00 Mader Plan Estimate:$16,038,ODD. Year of Flat Coats:3/92 THIS_AITIVENDORIPROJECT COST ORIGINAL 810,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AR $13,196,500.00 $0.00 $250,000.00 $13,446,500.00 R.nsssd 12 Ae Page 1 of 3 J:1W PDOCIENGV'2-353V11T-CO.i WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO CONCU NCES: ATTACHMENTS TO AGENDA(Ust) P -- 12 -11- f4 To CommNee: I. Change Ord"No.1 Si slur Date ion a e ( Deaf Signatur Date To A.Bds.: 1. Chengs Order No.1 pa e H d( Igne ) 8 9� Ign u e D Assistant General Manager(Or Designee) a...ee+vvee Page 2 of 3 J.1W PDO CIEN G1P2.35.3W IT-CO.t ADDITIONAL INFORMATION(Background andlor Summary) The Districts,generate a large quantity of hazardous materials Including combustible liquids,waste oil, oil contaminated material,grease,corrosive liquids and solids, oxidizers,and miscellaneous solid wastes. Some examples include laboratory waste such as thermometers with mercury,liquid solvents,Freon,waste acids and used lab glassware;facility clean-up waste such as solvents,cleaners,empty oil drums, contaminated soil from spills, absorbents; process and maintenance waste such as spent activated-carbon impregnated with acid,waste oil,waste grease, paint related waste materials, polymers, batteries, ferric chloride fillers, caustic soda and acids. By Federal and State laws,this waste may be stored for a maximum of 90 days prior to transport to a licensed waste handling facility. The Resource conservation and Recovery Act,California Health and Safety Code,California Administrative Code Idle 22,National Fire Protection Association, Uniform Fire Code,and Uniform Building Code all regulate the storage,handling,and spill containment of hazardous materials and wastes. The installation of Hazardous Waste Storage Lockers(HWSL)will bring the Districts Into compliance with these regulations for storage of hazardous wastes. The Hazardous Storage Lockers were designed and proposed for construction In the Facilities Modifications and Safety Upgrades at Plant No.2,Job No.P2-47-2. Prior to this job going out for bid,these lockers were removed from the Job for design changes to relocate the facility. The original design for the Hazardous Waste Storage Lockers at Plant No.2 sited the lockers north of the digester cleaning beds. Subsequent planning for the north end of Plant No.2 made this location less feasible. The Engineering,Operation,Maintenance and Safety and Emergency Response staff agreed that the best location is in the proposed parking lot of the new Maintenance Building. The new site was within the construction work area for the Maintenance Building,Job No.P235-3. To facilitate construction of the Hazardous Waste Storage Lockers,staff considered three alternatives: 1.) Include the redesign in Job No. P2-47-2. This alternative posed two problems. First,the bid of Job No.P2-47-2 would be delayed due to the time required for the redesign. Second,the Contractor for Job No. P2-47-2 would be required to work in the same construction work area of the Maintenance Building,leading to difficult construction coordination issues. 2.) Issue the redesign as a change order to Maintenance Building contract Job No.P235-3. This alternative would allow for smooth coordination. The Hazardous Waste Storage Lockers require a power source from the new Maintenance Building and connection of an area drain to drains installed though the P2-35-3 contract. Since the lockers are installed in the parking lot area of the Maintenance Building,the deletion of paving,curb and gutter work,irrigation and planting and changed to the grading of the area could easily be accommodated for the installation of the lockers through a change order. 3). Issue the redesign in the future to be completed after the Maintenance Building is constructed. This alternative would require removal of new curb and gutter,irrigation,planting and paving installed by the P2-35-3 contractor. Additionally, regarding would be required for proper drainage of the locker area. This alternative would delay the completion of construction of the lockers. Another minor disadvantage Is the time requirement for staff to administer the bid of a separate contract. Alternative No.2 is proposed as the best alternative, allowing the facility to be installed quickly and to eliminate any rework in the area. In preparation for Issuing a change,staff requested a cost estimate from the contractor. The Contractor obtained quotes from three manufacturers of the type of locker. The cost for the entire Hazardous Waste Storage Lockers facility was negotiated to an amount not to exceed $250,000. The Contractor has not been authorized to proceed with this work until the approval of this change order. This gem requests approval to Issue a Change Order to Job No.P2-35-3 in the amount not to exceed$250,000 for the construction of a new Hazardous Waste storage Locker facility. Original Contract Price $13,196,500.00 This Change Order(Add) $ 250,000.00 Percentage Increase 1.9% Amended Contract Price $13,446,500.00 The following table summarizes the Change Order. For additional information see attached Change Order. ITEM DESCRIPTION AMOUNT DAYS TYPE 1 Construction of Hazardous Waste Storage Lockers $250,000. 0 Other TOTAL CHANGE ORDER NO.1 $250,000. Rm IWM Page 3 of J:tWPDOCIENGT2-3531AIT-CO.1 P BUDGET INFORMATION TABLE •' PROJECT/TASK BUDGET FUNDS THIS PROPOSED ESTIMATED ESTIMATED (ADOPTED AUTHORIZED AUTHORIZATION TOTAL E%PEDITURES % BY CORF) TO DATE REQUEST AUTHORIZED TO DATE COMPLETE FUNDS TO DATE JOB NO P235-3 % DESIGNER 278,900 278,900 0 278,900 CONST. 5,248,200 5,120,042 250,000 5,370,042 890,668 18 STAFF 560,700 0 SUBTOTAL 6,087,800 5,398,942 250,000 5,648,942 JOB NO, P1-38-5 DESIGNER 360,000 355.000 0 355,000 CONST. - 2,104,100 2,058,754 0 2.058,754 0 0 STAFF 221.000 0 SUBTOTAL 2.685,100 2,413,754 0 1 2,413,754 JOB NO, P2-46 DESIGNER 400,000 355,310 0 355,310 CONST. 3.835,000 2,774,854 0 2,774,854 609,442 22 STAFF 300.000 0 SUBTOTAL 4,535,000 3,130,164 0 3,130,164 JOB NO, P2-55 DESIGNER 370,000 367,610 0 367,610 CONST. 3,560,000 3,242,850 0 3.242.850 340,702 11 STAFF 270,000 0 SUBTOTAL 4.200,000 3,610,460 0 3,610,460 COMB1PiED"TOTAY Fa'`r,�aq '` � .. s \:..-zHs wo ,I", DESIGN 1,408,900 1,356,820 0 1,356.820 CONST. 14,747,300 13,196,500 250,000 13,446,500 2,365,812 18 STAFF 1,351,700 0 PROJECT TOTAL 17,507,900 14,553,320 250.000 14,803.320 J:%WPDOCWORVATHAIT1 I9 TBL r Page 1 of 3 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 EWS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Sverdrup Civil Incorporated C.O. No.: One (1) Date: January 22, 1997 Job: Maintenance Building at Plant No. 2 Job No. P2-35.3: Process Area Fire Protection Signage and Water Distribution System Modifications at Plant No. 1. Job No. Pt-38-5 Process Area Fire Protection. Signage and Water Distribution System Modifications at Plant No. 2, Job No. P2-46: and Chemical and Plant Water Facility Modifications at Plant No. 2 Job No P2-55 Amount of this Change Order(Add) (Seduet) $250,000.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation,the following additions to or deductions from the contract price are hereby approved. ITEM 1 -CONSTRUCT HAZARDOUS WASTES STORAGE LOCKERS This item is for the labor, equipment and material required to construct hazardous waste storage lockers. This item consists of; three 25'-8"x5'-6"x8'-8"lockers of Class 1, Division I construction, 130 cubic yards of concrete slab, sump and containment curb, 215 linear feet of 6-foot ductile iron pipe drain, lowering of the Maintenance Building drain 2-feet in elevation, 304inear feet of 1-inch galvanized steel pipe for potable waterline and a backflow preventer assembly. Also included is a 20-amp sub panel, 7.5 KVA transformer, stainless steel alarm panel and 270 linear feet of conduit and conductors. This work is necessary to bring the Districts in compliance with current OSHA and health codes. Construction at this time will eliminate rework in this area. This item was negotiated with the Contractor in accordance with Section 10-6(B)(2)(a) of the General Provisions. Reference: Sverdrup Serial Letter#21; Plan Change#2A. COST THIS CHANGE ORDER ITEM: $250,000.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 12 Calendar Days TOTAL COST THIS CHANGE ORDER: $250,000.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 12 Calendar Days Page 2 of 3 & COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728.8127 CHANGE ORDER Contractor. Sverdrup Civil Incorporated C.O. No.: One (1) Date: January 22, 1997 Job: Maintenance Building at Plant No. 2. Job No. P2-35-3: Process Area Fire Protection. Signage and Water Distribution System Modifications at Plant No. 1 Job No P1-38-5 Process Area Fire Protection. Signage and Water Distribution System Modifications at Plant No. 2. Job No. P2-46: and Chemical and Plant Water Facility Modifications at Plant No. 2. Job No. P2-55 The additional work contained within this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that a 12 day extension of time is required for this Change Order, and no direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: April 8, 1996 Original Contract Time: 550 Calendar Days Original Completion Date: October 9, 1997 Time Extension this C.O.: 12 Calendar Days Total Contract Time Extension: 12 Calendar Days Revised Contract Time: 562 Calendar Days Revised Final Completion Due Date: October 21, 1997 Time Subject to Liquidated Damages: Not Applicable Actual Final Completion Date: Not Applicable Original Contract Price $ 13,196,500.00 Prev. Authorized Changes $ 0.00 This Change (Add) (Deduct) $ 250,000.00 Amended Contract Price $ 13,446,500.00 Page 3 of 3 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Sverdrup Civil Incorporated C.O. No.: One (1) Date: January 22, 1997 Job: Maintenance Building at Plant No. 2. Job No. P2-35-3: Process Area Fire Protection. Sionage and Water Distribution System Modifications at Plant No. 1. Job No. P1-38-5 Process Area Fire Protection. Sionaae and Water Distribution System Modifications at Plant No. 2. Job No. P246: and Chemical and Plant Water Facility Modifications at Plant No. 2, Job No. P2-55 Board Authorization Date: January 22, 1997 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA Re Su ilted by: Engineeri 9 Manager Date nstruclion Manager Date pprov y Apqroved as to Form: Director of Engineering Date G ral Counsel Date Accepted by: SVER UP CIV INC. ah Contractor Date I AGENDA tiMl ITEM TRANSMITTAL nun MEETING DATE DISTRICT NO. CONTACT POR INFORMATION 0aitids ofOrigirumr) OWS: PDc: 01/W97 FARR: All 3790,Tod Haynes,5104 eJrFc: STEER Division No.,Nnme,and EwmAm JC.BDS:OI77197 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: ADDENDUM NO.6 TO PROFESSIONAL SERVICES AGREEMENT WITH JOHN CAROLLO ENGINEERS FOR SECONDARY TREATMENT IMPROVEMENTS AT PLANT NO. I,JOB NO. P1-36,AND SECONDARY TREATMENT EXPANSION AT PLANT NO. 2,JOB NO.P2-42.(All Districts):The Engineering Department requests approval of an addendum to the agreement providing for additional engineering services for construction support services and preparation of Operation and Maintenance manuals at an increase of$374,909.00. Recommended Action(s): 1. Approve Addendum No. 6 to Professional Services Agreement with JOHN CAROLLO ENGINEERS in the amount of $374,909,for a total amount not to exceed$7,031,530.00. CEQAREVIEW: PJl bE.pU YES DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Dw NoYaofEw.ptiw Fdd: Neeaave Dmbrati.Approvsd on 05/24/95 Find SIR Approvdw and NW.dDdmvintion Old mt CURRENT BUDGETICOST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES mwamsugm W TOTAL BUDGETED AMT.: $40,600,000 $14,500,000 $6,721,093 $7,778,907 $14,500,000 SOURCE: CORF Sddulrlline Ibms:A3.b AMOUNT OFTRANSFER NA Sd duldLme Item: TOTAL PROJECTEUDGET ORIGINAL PREVIOUS BUDGET BUDGET CHANGE REVISEDTOTAL INFORMATION BUDGET TOTAL CHANCES THISAIT PROJECT BUDGET Fi Ye m Budget:1999 S40,600,000.00 $0.00 $0.00 $40,600,000.00 My Pbe Falimwe:$47,000,M0. Yard Tim Com:199J M ATT(VENDOR/PROJECT COST ORIGINAL 91% CHANGEORDERS, AMOUNT AMENDED PROJECT INFORMATION PO,CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $4,997,841.00 $1,658,780.00 $374,909.00 $7,031,530.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNELI NO REQUIRES BOARD POLICY AMUN7 NO peme Ivlma Pagel of 2 J:1WPD06ENOIPI.3VA TCS. CON RREENCES: ATTACHMENTS TO AGENDA(t1W) ll L . / " ` To Committee: 1. PSA Agreement Sig lure pate 2. Stab Repot Division anag ( D ei e) 3. Budget lnfonnation Table Signature 1�1Dade To Jt.Bds.: Department ( r 86 1 a) I.Stall Report 3.Bedget Internal Table z y6 Signature Da Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) This agenda item is for providing additional construction services, startup services, and additional consultant time to complete the Project Operation and Maintenance Manuals required to support the Completion of the Secondary Treatment Improvements at Plant No. 1, Job No. P1-36-2. The following table shows the breakdown by tasks of the Professional Service Agreement as amended to date for all four construction projects included in the complete professional services agreement. SERVICE SORIGINAL 'CURRENT PROPOSED TOTAL. 'DESIGN $3,093,396.00 $3,973,201.00 $3.973,201.00 SPECWL'DESIGN $178,657.00 $178,657.00 $178,657.00 "CONSTRUCTION $851,991.00 $1,138,554.00 $273,780.00 $1,412,334.00 -PROGRAMMING`. $0.00 $404.482.00 $404.482.00 MANUALS/STARTUP $189,297.00 $189,297.00 $72.360.00 $261.657.00 FIXED FEE $504,50D.00 $609,911.00 $20,769.00 $630.680.00 OTHERDIRECTCOST . $180,000.00 $162,519.00 $8,000.00 $170,519.00 TOTAL $4,997,841.00 $6,656.621.00 $374,909.00 $7,031,530.00 See the attached Staff Report for more detailed information. TDH:ldh c: Department Head AGM-Administration AGM-Operations General Manager R�. IMM Page 2 of 2 J]WPDOMENGWI 361AITC6 W December 10, 1996 n m STAFF REPORT ADDENDUM NO. 6 TO PROFESSIONAL SERVICES AGREEMENT WITH JOHN CAROLLO ENGINEERS FOR SECONDARY TREATMENT IMPROVEMENTS AT PLANT NO. 1, JOB NO. P1-36, AND SECONDARY TREATMENT EXPANSION AT PLANT NO. 2, JOB NO. P2-42.(AII Districts): The Engineering Department requests approval of an addendum to the agreement providing for additional engineering services for construction support services and preparation of Operation and Maintenance manuals at an increase of$374,909.00. SUMMARY The current project budget for the P1-36-2 project is $40,600,000. Staff has reviewed all cost to date on the P1-36-2 project and forecasts that $40.565,991 will be spent to complete the project. The projection includes staff labor, materials, the construction contract, the consultant PSA, other miscellaneous outside services, travel, and overhead allocations. This project cost includes the additional construction services requested plus an estimated total of 2% change orders for the construction project. Based on the above projection, the total amount of construction management cost(Staff and Consultant) expressed as a percentage is 12.7 % of the projected final contract amount. Programming of programmable logic controllers is typically performed by contractors. However, the programming on the Pl-36.2 project is being performed by Carollo on this project in an effort to improve quality at a total cost of$446,751. For comparison with similar projects, the above construction management cost expressed as percentage of the final contract amount would be 11.31 %with programming performed by the contractor. This calculation adds the programming cost to the projected construction contract amount. The projected change orders on all four of the construction contracts are well below normal percentages experienced on projects of this type. This can be attributed to the quality of the design and construction support provided on the projects. PROJECT SCOPEIHISTORY In October of 1989 the Directors awarded a Professional Services Agreement to John Carollo Engineers (JCE) for the preparation of plans and specifications for design and construction support services. These services would provide the design to expand the secondary treatment facilities' capacity from 46 million gallons per day(mgd) to 80 mgd at Plant No. 1 and from 75 to 90 mgd at Plant No. 2. This design and construction effort includes extensive structural and mechanical modifications to existing facilities, expansion of secondary treatment, and design of various miscellaneous support facilities. However, the construction phase of this project was delayed and ended up as four separate construction projects. Three of the projects are now complete with the fourth project(P1-36-2) nearly halfway complete. 1 Job No. P2.42-2 is complete and included the electrification of 16 pump drives (replacement of internal combustion engines with electric motors) located in Headworks B and C, the Plant Water Pump Station, and Primary Effluent Pump Station. Job No. P242-2 is also complete and included the secondary treatment expansion at Plant No. 2. Job No. P1-36.1 is complete and included modifications to the Primary Effluent Pump Station that provides primary effluent to the secondary facilities at Plant No. 1. Job No. P1-36-2 is in construction and approximately 47 per cent complete. This project will provide increased secondary treatment capability at Plant No. 1. The following table provides the construction dates anticipated when the original PSA budgets were developed and the actual or projected dates that construction will be complete: CONSTRUCTION PROJECT DATES Original Actual Board Authorized Contract 10/89 10/89 Complete Preliminary Design 4190 4/90 P2.42-1 -Award 2/91 3/91 -Operational 9/92 2/94 P2-42-2 -Award 11/91 6/93 -Operational 12/93 6196 P1-36-1 -Award 1/92 12/93 -Operational 10/92 9/96 P1-36-2 -Award 1/92 9/95 -Operational 7/94 5/98 The awards of the construction projects were delayed by the following factors: • AOMD Response to Permit Application • Less Than Forecasted Flows • Delays to Central Generation • Shift in Project Priorities to Maintain Treatment Reliability The construction projects themselves required more time than originally anticipated primarily due to problems listed below: 2 d • P2-42-1: Pump motors exceeded specified noise levels. • P2-42-2: The specified construction sequence was revised because of operational constraints. • P11-36-1: Delays related to pump motor approval and testing. • Pl-36-2: Delays primarily related to difficulty in isolating existing 108" Primary Effluent Line. This next table summarizes the final or current contract status for the construction projects. CONSTRUCTION CONTRACT STATUS PROJECT NO. %.COMPLETE ':FINAL AMOUNT I %•CHANGE-ORDER P2-42-1.. 100 9,480,231 1.17 % P2-42-2 100 14,350,183 -1.01 % P1-36-1.... > 100 1,320,115 10.01% P1-36-2? 47 34,947,258 - 0.97 % lhm CO# 5 Staff estimates that change orders for the P1-36-2 project may reach 2% of the original contract amount of$35,291,000 by project completion in May 1998. The total change order percentage of all projects will be 1.31 % if the P1-36-2 change orders reach 2%. The above change order percentages are well below the percentage of approximately 5% that can be expected for public works wastewater plant renovation/construction projects. The original Professional Services Agreement provided four categories of services for the projects. The categories are design services, special design services, construction services, and O&M manual/startup services. There have been five addenda to the Professional Services Agreements approved to date. The addenda are summarized in the table below: BREAKDOWN OF APPROVED PSA SERVICE DATE AMOUNT ORIGINAL PSA October 11, 1989 $4,997,841.00 Addendum No::1 Design November 14, 1990 $180,232.00 Addendum No. 2" Design June 9, 1993 $303,680.00 ..Addendum No. 3 ', Design April 26, 1995 $407.397.00 Addendum No. 4:. Construction Support June 26, 1995 $303,464.00 Programming $446,751.00 Addendum No.5 Construction Support November 12, 1996 $17,256.00 Total Amount $6,656,621.00 3 Addendum No. 1 Included design changes for the P2-42-2 and P1-36.2 projects. Addendum No. 2 included design changes for the P1-36-1, P1-36-2 and 132-42-2 projects. Addendum No. 3 included design changes for P2-42-1, P2-42-2, and P1-36-2 projects. Addendum No. 4 provided the additional construction service support needed to complete the P1-36-2 project. Addendum No. 5 was for completing an electrical coordination study for the P1-36-2 project which is not a usual construction support service. The coordination study was requested following the approval of Addendum No. 4 and therefore not included in that contract increase. ATTACHMENT NO. 1 provides a more detailed outline of the scope of the PSA agreement and subsequent addendum. The attachment includes proposed Addendum No. 6. CURRENT P1-36-2 PROJECT STATUS The Pt-36-2 construction project was approximately 47% complete as of November 12, 1996. The construction services portion of the JCE Professional Service Agreement was 91% expended as of October 31, 1996. Staff projects that the currently approved funds for the PSA construction services will be exhausted in January or February of 1997. Construction services are budget forecasts of the time and dollar amount of support services that Districts staff will need during the course of the construction project. The budget is based on the expected time it takes to complete the project and past experience on similar projects. The agreement places the Consultant's resources on an as needed basis for Districts construction management staff. That is to say that the consultant does not work on the project unless there is a specific need identified by Districts staff. The need may arise when the consultant's expertise is needed or when Districts staff is overcommitted and needs additional resources. The Districts project management staff is onsite and deals with the day to day business of the construction project. The business includes interacting with the contractor field forces, suppliers, subcontractors, inspection staff, and other Districts departments. Project managers conduct meetings, correspond with other parties mentioned above, review submittals, provide contract interpretation on an as needed basis, monitor progress, process progress payments,write or process plan changes, negotiate change orders, and write change orders and staff reports. For this project, the project manager is also responsible for managing the submittal review process as the normal submittals manager had been reassigned to manage a construction project. The consultant is asked to spend more time reviewing submittals than originally anticipated for this project. The consultant is typically asked to review the major equipment or controls submittals to ensure that the design intent Is met. Many other submittals have been sent to the consultant when Districts staff does not have time to review them. The consultant is asked to attend job meetings. The meetings include weekly progress meetings and other meetings with the contractor to expedite submittals or explain design intent of more complex parts of the contract. Meetings are also held with Operations and Maintenance to plan process shutdowns or start-ups. The consultant is asked to respond to plan clarifications when the clarifications involve issues that the engineer of record should address. The consultants are better prepared as the original designer to respond to issues that directly affect structural, mechanical, electrical, control, or process design of the project. The consultant may need to refer to the design notes or 4 calculations for these types of issues. The consultant has also been utilized as part of the Value Engineering process. The consultant also prepares plan changes when the original design needs to be altered, when complex plan changes are required, or when specific expertise is needed. The consultants may also be asked to provide cost estimates for change orders. The consultant is responsible for finalizing Record Drawings at the end of the project using Inspection and Contractor as-built field notes. Addendum No. 4, approved on June 26, 1995 by the Board, provided 5960 hours of construction support services for the P1-36-2 project. Several factors have contributed to exhausting the PSA budget for the project. The factors are listed below: • The P2-42-2 and P1-36-1 projects were not completed when anticipated and 794 hours of the Addendum No. 4 were expended there, leaving 5166 hours for the P7-36-2 project. • Value engineering has been implemented on the project and to date has required 590 hours of the budget not previously provided. (ro date, Value Eng. has saved the Districts $271,323.00) • When developing Addendum No. 4, staff anticipated that more submittals would be processed in-house assuming the Ernst and Young recommendations to hire more District's staff for review of submittals would be implemented. The budget of 2000 hours for Carollo submittal review was based on this assumption. Additional Staff were not hired and it was necessary to have Carollo review additional submittals. An estimated 788 additional hours will be needed to complete all of the anticipated submittals remaining on the project. • The Partnership Charter has also committed an effort to consider revising the construction sequence for the project in order to attain the goal of expediting the project closeout. Carollo was involved with efforts to revise the sequencing of work in the aeration basins, the DAF Thickeners, and the secondary clarifiers. This time was charged as part of plan clarification requests since the Carollo agreement has not yet been revised to include additional partnering efforts. Staff estimates that an additional 1016 hours of plan clarification work and 200 hours of value engineering work will be required to complete the project. • Additionally, the construction services have been billed at an hourly rate higher than that budgeted. This can be attributed to utilizing more experienced engineers than anticipated to support District's staff and wage inflation. The O&M Manual and Startup budget for all four of the P1-36/P2-42 projects was 100% expended as of September 30, 1996. The manuals and startup have been completed for the three completed construction projects. The O&M manual for the P1-36-2 project has been started but is not yet complete. There have been no major processes started up on the project. The original O&M manual and startup budget was formulated as part of the original Professional Services agreement in 1989. The budget was predicated on the secondary expansions being completed at approximately the same time allowing the manuals and startup/training to be completed at the same time with the same personnel. The projects were not completed at the same time as projected and therefore no efficiencies have been realized. Wage inflation also contributed to the budget shortfall. 5 SCOPE OF REQUESTED ADDENDUM NO. 6 This proposed addendum is for an additional 3453 hours of consultant construction services support, 502 hours to complete the project O&M manuals, and 502 hours of startup/training services for a total of 4457 hours. The services are itemized in the following table: HOURLY BUDGETS FOR P1-36-2 TASKS TASK CURRENT BUDGET ESTIMATED BUDGET DIFFERENTIAL DESCRIPTION - 'REQUIRED Meetings 486 550 64 Record Drawings s 446 446 0 Plan Changes: 900 1695 795 Plan Clarifications,.:::::: 1334 2350 1016 Submittal Review 2000 2788 788 Value Engineering " 0 790 790 Programming 5332 5332 0 O&M Manuals 976 1478 502 Startup/Training 0 502 502 TOTAL 11474 15931 4457 The estimated total cost for the above services for the P1-36-2 project are shown below: ESTIMATED COST FOR THE P1-36-2 CONSTRUCTION SUPPORT :SERVICE CURRENT PROPOSED, TOTAL CONSTRUCTION'. - $438,563.00 $273,780.00 $712.343.00 PROGRAMMING' $404,482.00 $404,482.00 MANUALSISTARTUP' : $94,649.00 $72,360.00 $167,009.00 FIXED FEE $62,843.00 $20,769.00 $83,612.00 OTHER DIRECT COST` $30,619.00 $8,000.00 $38,619.00 TOTAL $1,031,166.00 $374,909.00 $1,406,065.00 LESS PROGRAMMING $5a4,405.00 $959,314.00 • Labor Costs Only 6 V ATTACHMENT OUTLINE OF CAROLLO ENGINEERS PROFESSIONAL SERVICE AGREEMENT FOR P1-36/P2-42 • Original Agreement Amount = $4,997,841 Date: November 11, 1989 o Design Services o Special Design Services 0 Construction Services o O & M Manual / Startup/Training Services • Addendum No. 1 Amount = $180,232 Date: November 14, 1990 o Design Services - Modifications to existing Secondary Clarifiers at Plant 1 - Design of lab and work space at DAF control room at Plant 1 - 36" Plant Drain under Fuentes Road at Plant 1 - 120" Emergency Outfall at Plant 2 • Addendum No. 2 Amount = $ 303,680 Date: June 9, 1993 o Design Services - Air Diffusion Studies - Miscellaneous Changes ■ New Standards ■ Modifications to Facilities since 1989 • Addendum No. 3 Amount = $ 407,397 Date: April 26, 1995 o Design Services - Replacement Pumps at Headworks C - Headworks B Equipment Hatch - Prequalification of Headworks B/C Pumps - Relocation of Sidestream Pump Station - P1-33 Flowmeter - Observation Deck - Clarifier Covers Modifications to Aeration System 7 ATTACHMENT NO. 1 (CONT.) • Addendum No. 4 Amount = $750,215 Date: June 26, 1995 o Construction Services Amount = $303,464 - Attend Job Conferences - Review Shop Drawings - Plan Clarifications - Review Material Tests - Assist with Change Orders - Prepare Record Drawings - Provide Specialty Inspection o PLC Programming Amount = $446.751 • Addendum No. 5 Amount = $17,256 Date: November 12, 1996 o Construction Services - Electrical Coordination Study • Addendum No. 6 Amount = $374,909 Date: January 22, 1997 o Construction Services - Attend Job Conferences - Review Shop Drawings - Plan Clarifications - Plan Changes - Prepare Record Drawings - VE Review • 0&M Manual - Manuals - Startup 8 BUDGET INFORMATION TABLE PROJECT/TASK BUDGET FUNDS THIS PROPOSED ESTIMATED ESTIMATED (ADOPTED AUTHORIZED AUTHORIZATION TOTAL E%PEDITURES % BY CORF) TO DATE REQUEST AUTHORIZED TO DATE COMPLETE FUNDS TO DATE JOB NO PI.36-2 DESIGN $1,031,156 $374,909 $1,406,065 $793.000 56.40% CONSTRUCTION $34,947,258 $0 $34,947,258 $16,406,643 46.95% STAFF $1,268,659 $0 $1,268,858 $1,507.761 118.85% CONTINGENCY $3,352,927 ($374,909) $2,978,018 PROJECT TOTAL $40,600.000 $40.600.000 $0 $40.600.000 $18.707,404 46.08% J:�W PDOC�ENG�P7-3615RADD8 9 Value Engineering-590 hrs Late completion of P2-42-1 and P1-36-1 projects-794 hrs Submittals-788 hrs Partnering Inflation - 1268 hrs COMPONENTS OF A CSDOC CAPITAL PROJECT CONSTRUCTION COST • Staff Labor and Benefit 0 Engineering Department Supervision Construction Project Management Inspection Submittals - Plan Clarifications - Testing - Coordination - Design Staff Project Support 0 Operations and Maintenance Department - Coordination - Shutdowns and testing Small projects to support construction Submittal Review Training 0 Plant Automation Support Coordination Shutdowns and testing Small projects to support construction Submittal Review Training • Materials & Supplies 0 Test Equipment 0 Small equipment, valve, and pipe purchases 0 Small Tools and Supplies 0 Safety Supplies • Outside Services 0 Construction Contract 0 Consultant Construction Services 0 Consultant O&M Manuals & Startup Services 0 Testing Services 0 Training Seminars • Travel 0 Factory Witness Tests o Training o Seminars • Overhead Allocation Transfers 0 7 10 JOB NO. Pt-36-2 PROJECTION OF TOTAL COST BUDGETAMOUNT PROJECTEDTOTAL (OVER)/UNDER COST BUDGET CSDOC LABOR $600,000.00 $1,383,052.00 ($783,052.00) MATERIALS $50.000.00 $62,865.00 ($2,865.00) SUPPLIES OUTSIDE $39,585,000.00 $37,670,049.00 $1,914,951.00 SERVICES TRAVEL 8 VEH. $5,000.00 $6,170.00 ($1,170.00) CSDOC OVERHEAD $360,000.00 $1,453,855.00 ($1,093,855.00) TOTAL $40,600,000.00 $40,565,991.00 $34,009.00 INCLUDES 2% CONSTRUCTION CONTRACT CHANGE ORDERS INCLUDES ADD. #6 TO CAROLLO PSA 11 The additional cost projected for the complete PSA for all work to dated are shown on the next table: PROJECTED PSA FINAL COST FOR ALL PROJECTS SERVICE `ORIGINAL 'CURRENT ':PROPOSED TOTAL CHANGE DESIGN : 4 $3,093,396.00 $3,973,201.00 $3,973.201.00 28.44% -SPECIAL DESIGN $178,657.00 $178.657.00 $178,657.00 0% 'CONSTRUCT16N $851,991.00 $1,138,554.00 $273,780.00 $1,412.334.00 65.77% PROGRAMMING $0.00 $404,482.00 $404,482.00 MANUALSISTARTUPr<i $189,297.00 $189.297.00 $72,360.00 $261,657.00 38.23% FO(ED FEE $504,500.00 $609.911.00 $20,769.00 $630,680.00 25.01% OTHER DIRECT COST - $180,000.00 $162.519.00 $8,000.00 $170,519.00 -5.27% TOTAL :1 ` $4.997,841.00 $6,656.621.00 $374,909.00 $7.031,530.00 40.69% 12 V CSDOC CONSTRUCTION MANAGEMENT COST HISTORY ON MAJOR PROJECTS PROJECT CONTRACT TOTAL % CO. I CONSULTANT % AMOUNT PROJECT COST SUPP.SERVICES Pt-20 $33,890,078.00 $36,603,772.00 8.01% JCE 0.00% P7-33 $42,280,663.00 $45.400,664.00 7.38% L&R $357,400.00 0.85% Pi-34 $58,227,696.00 $64,998,232.00 11.63% JCE $854,985.00 1.47% J-19 $59,893,861.00 $70,907,085.00 18.39% B&C $1.011,784.00 1.69% P1-36/P2-42' 1 $61,127.372.00 $69,776,200.00 14.15% JCE $1.920,587.00 3.14% $35.996,820.00 $40,565,991.00 12.69% JCE $1,406,065.00 3.91% P7-36-22 $36,443,571.00 $40,565,991.00 11.31% JCE $959,314.00 2.63% ' PROJECTED COST(Includes 2% over contract amount for change orders) ' Consultant Support Services excludes Carollo PLC Programming CONSTRUCTION MANAGEMENT COSTS P1-36-2 CONTRACT+2% C.M.COST - °/ " PSAAmount Programming By $35,996,820.00 $40,565,991.00 12.69% $1,406,065.0 Consultant Programming By $36,443,571.00 $40,565,991.00 11.31% $959,314.0 Contractor;': 13 AGENDA ITEM TRANSMITTAL o I"',, MEETING DATE fd DISTRICT NO. CONTACT FOR INFORMATION (Initials of Orieralor) OMTS: POD:1-8-97 = �' FAHR EXEC: ° 3730,Tom Dawes,5080 EXEC: EXECAI� 5 ....._ ALL STEER: ?EE�t- '�^� Division No.,Name,and Extension JT.BDS: 1-22-97 ° rl £ ' AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: JOB NO. J-40.3, PHASE II OF STRATEGIC PLAN; TREATMENT, REUSE AND DISPOSAL FACILITIES, PROFESSIONAL SERVICES AGREEMENT WITH CAMP DRESSER &MCKEE, INC. (ALL DISTRICTS):The Director of Engineering Department requests approval of a professional services agreement with Camp Dresser & McKee, Inc. providing planning and design services for preparation Of Phase II of the Strategic Plan. Recommended Action(s): Approve Professional Services Agreement with Camp Dresser& McKee, Inc. providing for planning and design services for the wastewater treatment works portion of the Strategic Plan (Phase II) in an amount not to exceed $673,461. CECA REVIEW: Project is Exempt: YES DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Flle is Negative Declaration Approved on Final EIR Approved on_and Notice of Determination glad on_ September 25,7996 CURRENT BUDGETICOST CURRENTYEAR CURRENT YEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (ram BudW 0.Tno.bn) TOTAL BUDGETED Al $750.000 $100,000 $2,500 $97,500 $100.000 SOURCE: CORF Schedula/Une Items:D.1.e AMOUNT OF TRANSFER: Schedulo/Line Item: TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGETCHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AR PROJECT BUDGET First Year In Budget:less $750,000.00 $0.00 $0.00 $750,000.00 Master Plan Estimate:NIA Year of First Coate:tss6 THIS AITNENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $0.00 $0.00 $673,461.00 $673,461.00 WILROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO I(YES,LP stile number. _Permanent LJmaed Term If YES,explain In ADDITIONAL INFORMATION section RM[e01]/Ila9 Pagel of 2 J:IWPDOCV'DC97U G01 CO KUq NCES ATTACHMENTS TO AGENDA(UJ t) ,� /�LJ To committee: 1. Proposal Evaluation 1 Si ghat Date Division Manag (Or D ace Signature Date To Jt.Bds.: 1. Proposal Evaluation Department Head(Or Designee) Wt-Eaa. 12�23)96 Sign Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) As the Directors are aware, the Districts are now preparing a new Strategic Plan. Phase I, which Includes three projects, investigation of our ocean outfall, determination of peak discharges and a financial study, is now under way. Phase II, the subject of this requested action, includes the study of capital and operational treatment plant issues and reuse of wastewater and biosolids. Phase III, including public participation and the preparation of a programmatic EIR, will start soon. In September 1996, the Directors authorized staff to proceed with the Phase II work by soliciting proposals from three (3) pre-qualified firms; Camp Dresser& McKee, Inc., Brown and Caldwell, and Montgomery Watson. An Evaluation Committee composed of the Directors of Engineering, Operations and Maintenance, and Technical Services, plus the Engineering Directors from Irvine Ranch Water District and the Orange County Water District was formed to review the three proposals and select the most qualified firth. After an independent review of the proposals, the review committee members unanimously recommended that Camp Dresser& McKee, Inc. (CDM) perform the Phase II work of our Strategic Plan for a total amount not to exceed$673,461. All three of the fines were found to be experienced and well qualified to complete the work, including the individual project managers and team members who have the experience and skills to be successful. Camp Dresser& McKee's proposal and approach to the project showed a more thorough understanding of the issues outlined in the Scope of Work. They showed insight into the individual issues gained through their current work under Phase I with our staff and Boards of Directors. Only CDM addressed the issue of coordination with the Phase I efforts. Montgomery Watson had good discussions on some of the issues, but in others did not. Brown and Caldwell did not demonstrate any real insight or understanding of many of the issues presented in the Scope of Work. See attached Proposal Evaluation. TMD:dl c: Department Head AGM-Administration AGM-Operations General Manager a"«a lv m Page 2 of 2 JAW PDOC)P DC97VANG6-et Proposal Evaluation Job No. J40-3 Phase II of Strategic Plan Treatment, Reuse and Disposal Facilities CDM MW B & C Project Team & Team Experience 3 2.8 2.8 Coordination with Phase 1 2.7 0.8 1.1 Discussion of Project Elements 2.9 2.4 2.0 Experience in Wastewater Master Planning 2.9 2.9 2.6 Overall Understanding or 3 2.5 2.2 Needs Total 14.5 11.4 10.5 Man Hour Estimate 6457 5384 6506 Fee Estimate $673.461 $644,575 $750,000 Scoring was based on a scale from 1 to 3 with 3 being the highest score. Scores shown are average for five members of the Selection Committee. J:1W PDOC%PDC97UAN19"1A AGENDA ITEM +i. rt' rt TRANSMITTAL �t b Y p•. MEETING DATE M.2N1x 51" a DISTRICT NO. CONTACT FOR INFORMATION (InBlals o/OdgiEmtor) PDC: 1/8/97 ++� FAHR: - •fsl 3720, Paul Mitchell, 5051 EXEC: , e All STEER: rS1 6R*�' ° i - Division No.,Name,and Extension JT.BDS: 122/97 .tE�',�,-,^„•1 k[ rC.:= - AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wordina: JOB NO. P1-52, 66 KV SUBSTATION AT PLANT NO. 1 (All Districts). The Director of Engineering requests approval of a professional services agreement providing for design and construction support services to provide facilities for receiving electrical power at 66 kV. Recommended Action(s): 1)Approve Professional Services Agreement with Holmes and Narver for design and construction support services in an amount not to exceed $115,838. 2) Establish budget of$1,384,000 for 66 kV Substation at Plant No. 1, Job No. P1-52. CEQA REVIEW: Project is Exempt: YES DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC REM: Date NoWe o/Exemption Filed:. CURRENT BUDGET/COST CURRENTYEAR CURRENT YEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES RRm auaaaan.rn..mni TOTAL BUDGETED AMT.: $0 40 so $0 $1,384,000 SOURCE: NOTBUDGETED Schedule/Line Items: AMOUNT OF TRANSFER: Sehedulenine Item:FY 951)7 OperaOng Resamma TOTAL PROJECT BUDGET INFORMATION ORIGINAL PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL BUDGET TOTAL CHANGES THIS An PROJECT BUDGET First Year in Budget:NOT BUDGETED $0.00 $0.00 $1.384.000.00 $1,384,000.00 Master Plan Estimate: Year of First Costs:1996 THIS AITATENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $0.00 $0.00 $1,384,000.00 $1,384.000.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO Reiw IWAW Page 1 of 2 J:\W PDOCVAITCHELLPI-52W ITPDC. CONCURRENCES: ATTACHMENTS TO AGENDA(List) a 96 To Committee: L Staff Proposal Evaluation Sig ur Date 2. Request for Proposal D' ismn an orD ignee) 3. Payback Analysis na ure / Date To A Ws.: Department e ( r ign e Signature D e [[ Assistant General Manager(Or Designee) ADDITIONAL INFORMATION (Background and/or Summary) Recent Southern California Edison (SCE) rate changes will allow the Districts to save $26,800 per month in standby charges by switching from our existing 12 W service to a 66 W service at Plant No. 1. The required substation will cost about $1,384,000 for which, considering all costs and savings, the payback will require about seven years. Construction of a 66 W substation will improve reliability because of increased isolation from disturbances in the SCE system. Maintaining backup power needs will require significant effort by the Operations and Maintenance Department. Our target schedule includes approval of plans and specifications in July 1997, construction beginning in September and completed in June 1998. Part of the substation and the power feed will be designed, permitted, constructed and owned by SCE. The Districts will reimburse SCE for all their costs to provide the new service. The estimated total project cost of$1,384,000 is broken down as follows: 1. $410,000 - Reimbursement of SCE costs 2. $700,000 - Construction of Districts' portion of the substation 3. $150,000 - Consultant design and construction support services 4. $124,000 - Staff project management and coordination Proposals were solicited from seven consulting firms for design and construction support for the Districts' portion of the substation and for coordination with SCE. Four proposals were received and evaluated as presented in the staff report. Award to Holmes and Narver in an amount not to exceed $115,838 is recommended. PM c: Department Head AGM-Administration AGM-Operations General Manager R--d 12MW Page 2 of 2 J:\WPDOCW1TCHELUP15ZAITPDC. BUDGET INFORMATION TABLE 66 KV SUBSTATION AT PLANT NO. 7 JOB NO. P1-52 BUDGET FUNDS THIS PROPOSED ESTIMATED ESTIMATED ADOPTED AUTHORIZED AUTHORIZATION TOTAL EXPENDITURE % TASK IN CORF TO DATE REQUEST AUTHORIZED TO DATE COMPLETE FUNDS TO DATE DESIGN -0- -0- 115,838 115,838 -0- -0- CONSTRUCTION -0- -0- -0- -0- -0- -0- EDISON -0- -0- -0- -0- -0- -0- FACILITIES STAFF -0- -0- 124,000 124,000 5,000 5 ADMINISTRATION TOTAL -O- -O- 239,838 239,838 5,000 2 J:%W PDOCVATCHELLIPI-521Pl S2COST.TBL STAFF EVALUATION OF PROPOSALS 66 KV SUBSTATION AT PLANT NO. 1 JOB NO. P1-52 Consultant Holmes& Black& DMJM Berg Narver Veatch Power Experience, 66 kV Substation Design 6 8 6 10 Range: 0 to 10 Experience, SCE Coordination 3 2 2 5 Range: 0 to 5 Experience, California Public Works 5 3 3 2 Range: 0 to 5 Complete Response to Scope of Work 8 9 7 2 Range: 0 to 10 Appropriate Response to Scope of Work 8 5 6 4 Range: Oto10 Suitability of Project Team 8 7 6 8 Range: 0 to 10 Suitability of Quality Assurance Program 3 3 3 2 Range: 0 to 5 Total Score 41 37 33 33 Consultant Workforce Hour Estimate 1,178 3,352 1,546 NA Consultant Fee Proposal $115,838 $267,000 $184,279 $125,900 The following companies expressed interest in the project but did not respond to the RFP: Edison Source General Electric Corporation (forwarded their RFP to Berg Power Engineers) CH2M Hill Parsons infrastructure and Technology,Inc. wpdoc\miwhe11\p 1-52\rfptable AGENDA ❑ COMA.INFO.REM ❑ CoNNi AC ITEM ITEM ❑ IT.a0s.CON9ENT TRANSMITTAL NON-CONSENT) ❑ PUBLIC!HEARING / eI TI IT,aDS.MEETIM OnTE IT.SCS.AGENDA ITEM NO. MEETING DATE COMM.ID.NO, DISTRICT NO. CONTACT FOR INFORMATION QL(Inaialsof Onginator) OMITS: OMTS PDC:1/8197 PDC—J?� FAHR: FAHR 3790,Bud Palmquist, 5132 EXEC: EXEC 586 STEER: STEER DMalon No.,Name,and Extension JT.BDS: 122/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Aaenda Wordina: APPROVE CHANGE ORDER NO. 5 AND FILE NOTICE OF COMPLETION TO CONTRACT 5-37-3 WITH WAL-CON CONSTRUCTION COMPANY, FOR THE REPLACEMENT OF PACIFIC COAST HIGHWAY GRAVITY SEWER, PHASE 3: The Construction Manager and Director of Engineering request approval of Change Order No. 5, providing for the adjustment of Engineers Quantities and filing a Notice of Completion. Recommended Action(s): 1) Approve Change Order No. 5 with Wal-Con Construction Company authorizing a deduction of$67,067.80, decreasing the total contract amount to $2,578,333.23, and 2) Approve filing a Notice of Completion. CEQA REVIEW: Project Is Exempt: NO DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Final EIR Approved on 7119/89 and Notce of Determination filed on 7=189 1120/96 CURRENT BUDGET/COST CURRENTYEAR CURRENTYEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES (Ittel euepn quaTn.vm) TOTAL BUDGETED AMT.: $2,946,000.00 $250,000 $18,120 $231,880 $250,000 SOURCE: DISTRICTS 586 C.I.P. TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Yeaf in Budget:1992 $4,306,000.00 N/A N/A $4,306,000.00 Master Plan E.Unnate:S4,300,000.00(For Contrads S37-3 and 5.374) Year of First Cosls:1992 THIS AITNENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $1,985,000.00 $660,401.03 $(67,067.80) $2,578,333.23 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO 11— a 1211 s Page 1 of 2 H:\WP.DTA W DMINIBSlAG97uAN971AIT-COS CONCURRE " ES: ATTACHMENTS TO AGENDA(LIN) ,-II �- /I-- �-!y` To CommMee: 1. Change Order N.5 Signatu Date ' Divisio Mena (Or D gne - /d Signature ' Date To Jr.eds.: 1. Signed Change Order No.5 Depanm t �tl D i as Sign tore Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background andlor Summary) Contract No. 5-37-3, Replacement of Pacific Coast Highway Gravity Sewer, Phase 3, and Balboa Boulevard Sewer Main replacement, consists of replacing the old 30-inch sewer with a new 36-inch and 30-inch vitrified clay pipe (VCP) gravity sewer and appurtenances in Pacific Coast Highway from Bitter Point Pump Station to the Arches (Newport Boulevard) and modifications of connecting City of Newport Beach sewers to Bayside Drive trunk sewer for County Sanitation Districts Nos. 5 and 6. In addition, gravity sewers and appurtenances and abandonment of a pump station in Balboa Boulevard for the City of Newport Beach. The construction of this project is now complete. The following is a summary of the contract: Original Contract Price $1,985,000.00 Previously Authorized Changes $ 660,401.03 This Change (Deduct) $ (67,067.80) Change Orders to Date $ 593.333.23• Percentage Increase 29.89% Amended Contract Price $2.578.333.23 'The Change Orders include$74,941. which will be reimbursed by the City of Newport Beach for change in condition and added work for the City's portion of work. The original contract included separate work for the City. The following table summarizes the Change Order. ITEM DESCRIPTION AMOUNT DAYS TYPE 1 Adjustment of Engineers Quantites $(67,067.80) 0 Other TOTAL-CHANGE ORDER NO. 5 $(67,067.80) 0 Note: A claim has been submitted by Wal-Con Construction and is currently being evaluated by legal counsel and a District Consultant. The processing of a closeout agreement is contingent upon the resolution of the above claim. For additional details on individual items, see the attached Change Order. BP:Idh J i W P D OOE N G%5.37-3 W I T-C O S c: Department Head AGM-Administration AGM-Operations General Manager R..1L1ea Page 2 of 2 J:\WPDOCIENG`-37-3WIT-00S Page 1 of 4 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 5127 FOUNTAIN VALLEY, CALIFORNIA 92728.8127 CHANGE ORDER Contractor: Wal-Con Construction Comoanv C.O. No.: Five (5) Date: January 22. 1997 Job: Replacement of Pacific Coast Highway Gravity Sewer, Phase 3. and Balboa Boulevard Sewer Replacement and Abandonment of 47th Street Pump Station Pro' cl. City of Newport Beach, Contract No. 5-37-3 Consultant: Boyle Engineering Corporation Amount of this Change Order(Add)(Deduct) $ (67,067.80) In accordance with contract provisions,the following changes in the contract and/or contract work are hereby authorized and as compensation, the following additions to or deductions from the contract price are hereby approved. ITEM 1 -ADJUSTMENT OF ENGINEER'S QUANTITIES ADD: Change in Quantity Item No. Unit Description From To Difference Unit Price Total 3. L.F. 36-inch VCP 2097.00 2113.30 16.30 $216.00 $3.520.80 5. L.F. 8-inch VCP 294.00 327.00 33.00 136.00 4,488.00 8. L.F. Slurry Fill Abend. 27"/30"Gray. S. 4938.00 5002.00 64.00 18.00 1,152.00 DIST.SUBTOTAL: 9,160.80 Newport Beach 17. V.F. 48-inch IDMH 46.00 57.70 11.70 540.00 6,318.00 CONTRACT SUBTOTAL: $15,478.80 DEDUCT: Change in Quantity Item No. Unit Description From To Difference Unit Price Total 4. L. F. 30-inch VCP 2931.00 2900.00 31.00 $ 190.00 $ (5,890.00) 6. V. F. 72-inch IDMH 199.00 194.10 4.90 550.00 (2,695.00) 7. L.F. 484nch MH 95.00 59.30 35.70 430.00 (15,351.00) 9. C.Y. Crushed Rock 500.00 0.00 500.00 20.00 (10,000.00) 0-12" 10. C.Y Crushed Rock 500.00 300.00 200.00 22.00 (4,400.00) 12"-24" 11. L.F. Hazard.Waste 100.00 0.00 100.00 145.00 (14,500.00 12. L.F. Hazard.Waste 100.00 0.00 100.00 140.00 (14,000.00 DIST. SUBTOTAL: $(66,836.00) Page 2 of 4 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Wal-Con Construction Company C.O. No.: Five (5) Date: January 22, 1997 Job: Replacement of Pacific Coast Highway Gravity Sewer, Phase 3. and Balboa Boulevard Sewer Replacement and Abandonment of 47th Street Pump Station Project, City of Newport Beach, Contract No. 5-37-3 Consultant: Boyle Engineering Corporation Newport Beach DEDUCT: Change in Quantity Item No. Unit Description From To Difference Unit Price Total *14. L.S. Trenching,Shoring 20,300.00 5,800.00 14,500.00 $20,300.00 $(14,500.00) Excavating.etc. 15. L. F. 8-inch VCP 344.00 338.30 6.70 $ 50.00 $ (285.00) 16. L.F. 12-Inch VCP 543.00 525.20 17.80 $ 52.00 $ (925.60) A credit to the City of Newport Beach for$14,500.00(per C.O.#4) is for work not completed N.B. SUBTOTAL: $(15,710.60) CONTRACT SUBTOTAL: $(82,546.60) TOTAL CREDIT COSTS THIS CHANGE ORDER: $(67,067.80) TOTAL TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days r Page 3 of 4 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Wal-Con Construction Company C.O. No.: Five (5) Date: January 22, 1997 Job: Replacement of Pacific Coast Highway Gravity Sewer, Phase 3, and Balboa Boulevard Sewer Replacement and Abandonment of 47th Street Pump Station Project. City of Newport Beach. Contract No. 5-37-3 Consultant: Boyle Engineerina Corporation The additional work contained within this Change Order can be performed Incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously Issued Change Orders. It is therefore mutually agreed that no extension of time to perform the work is required for this Change Order, but that no direct or indirect,incidental or consequential costs, expenses, losses or damages have been or will be Incurred by Contractor, except as expressly granted and approve by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date:' August 1, 1995 Original Contract Time: 180 Calendar Days Original Completion Date: January 27, 1996 Time Extension this C.O.: 0 Calendar Days Total Contract Time Extension: 202 Calendar Days Revised Contract Time: 382 Calendar Days Revised Final Completion Due Date: August 16, 1996 Time Subject to Liquidated Damages: Not Applicable Actual Final Completion Date: Not Applicable 'The original contract date was February 7, 1995. The'Notice to Proceed'was dated August 1, 1995 due to the bankruptcy. Original Contract Price $ 1,985,000.00 Prev.Authorized Changes $ 660,401.03 This Change(Add)(Deduct) $ (67.067.80) Amended Contract Price $2,578,333.23 Page 4 of 4 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Wal-Con Construction Company C.O. No.: Five (5) Date: January 22, 1997 Job: Replacement of Pacific Coast Hiahway Gravity Sewer. Phase 3. and Balboa Boulevard Sewer Replacement and Abandonment of 47th Street Pump Station Project. City of Newport Beach, Contract No. 5-37-3 Consultant: Boyle Enaineerina Corporation Board Authorization Date:January 22, 1997 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY,CALIFORNIA Sub7dttpd by: Reviewed by: m_ tz ir�r C slruction Manag r Date Engineeri6d Manager Date (prov d Approved as to Form: Director of Engineering Date Gener ounsel Date Accepted by: WAL-CON CONSTRUCTION COMPANY ��� fair/PG Contractor Date' AGENDA 0 ITEM TRANSMITTAL o w MEETING DATE .. DISTRICT NO. CONTACT FOR INFORMATION (Intilala of Originator) OMTS: PDc: 1-8-97 xxa FAHR: aPPP B 7 2450, Nick Arhomes,3011 EXEC: STEER: Division No.,Name,and Extension JT.9DS: 1-22-97 "1„ AGENDA WORDING AND RECOMMENDED ACTION(S): ADenda Wording: ADDENDUM NO.2 TO PROFESSIONAL SERVICES AGREEMENT(PSA)WITH CAMP DRESSER 8 MCKEE FOR JOB NOS.J-40.1 AND J-40-2 RE PREPARATION OF PHASE I OF STRATEGIC PLAN(DISTRICT NO.7): The Director of General Services Administration requests approval of an Addendum to the PSA providing for development of sewer cleaning maps as part of Management of Peak Hydmulic Discharge,Job No.J-40-1 and Determination of Financial Charges and Fee Schedules,Job No.J-40-2. Recommended Actionfs): Approve Addendum No.2 to the PSA with Camp Dresser&McKee,Inc.in the amount of$224,630 for a total amount not to exceed$1.759,255. CEQA REVIEW: Page Is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on November 20,1996 Final EIR Approved on_and Notice of Determination filed on_ CURRENT BUDGETICOST CURRENTYEAR CURRENT YEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT T043ATE BUDGET BALANCE TOTAL EXPENDITURES nnar Buapngasrnnwnt TOTAL BUDGETED AMT.: $0 $0 $0 $0 $284,630 SOURCE: AMOUNT OF TRANSFER:$284,630 SehedulaUne Item:DMW No.7 C.I.P.Line 12 TOTAL PROJECT BUDGET ORIGINAL BUDGET PREVIOUS BUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year in Budget: $0.00 $0.00 $284,630.00 $284,630.00 Meatier Plan Estimate: Year of First Costs: THIS AITNENDORIPROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $1,395,640.00 $138,985.00 $224,630.00 $1,759,255.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO If YES,slate number: _Pemmnent Limaed Term It YES,explain In ADDITIONAL INFORMATION section e.rm.a rouse Page 1 - J:WVPDOCMDC97UANL96O2 CO ATTACHMENTS TO AGENDA(Lit) 24So �^ To Commtttee: Sign a Date Designee)Di 1, Letter dated December 2,1996 fmm Camp Dresser&McKee. vwigr�da er(Or FOA. E159 2. Letter tlated December 30,19%rram Camp OresserB McKee SIgnatsre Date To A.Boa.; Department Head(Or Designee) 1116A, Sign a Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) Phase I of the Strategic Plan includes three projects,two of which,Management of Peak Hydraulic Discharge, Job No.J-40-1 and Determination of Financial Charges and Fee Schedules,Job No.J-40-2 were awarded under a Professional Services Agreement to Camp Dresser&McKee,Inc.in March 1996. Project No.2 is the study of the Districts' hydraulic system,including the collection and ocean ouffall facilities. This project is on schedule and to date,land use, demographic and other wastewater generating data has been gathered together with information necessary for the first phase of an inflow and infiltration analysis. The Districts provide regional sewage collection service to twenty three(23) communities by the construction and operation of large trunk and interceptor sewer lines. In portions of Distdct No.7, however, local sewer O&M service is provided under an agreement with the County of Orange by District crews,for which the Districts receive an added portion of the basic levy collected from the area served. In light of recent staff developments, District staff would like to improve their data management and planning and also may wish to contract with private vendors, or other agencies to clean the local lines,for which preparation of maps and specifications for contract sewer cleaning is considered necessary. The Director of the General Services Agency has surveyed possible vendors to determine the appropriate level of mapping. Since Camp Dresser&McKee is currently studying our collection system and are familiar with our'as-builts'and sewer system,as part of the Strategic Plan,a proposal was solicited from them to prepare the maps. The proposed maps will be in a computer format for Improved access and updating. The maps will be compatible with the existing computerized maintenance management system. In order to expeditiously proceed with contract sewer cleaning, staff recommends approval of Addendum No.2 with Camp Dresser&McKee,Inc.,adding$224,630 to the existing contract for Phase I Strategic Plan work. Staff estimates an additional$40,000 to be budgeted for obtaining computerized basemaps showing street,property and easement information. A separate purchase order will need to be negotiated with the County of Orange, EMA Survey Division to obtain the basemaps for use by Camp Dresser&McKee. Districts staff time to manage, coordinate and review the deliverables is estimated to be an additional labor component of$20,000. The following Budget Information Table has been developed for use in this effort which is estimated at 16 weeks,including training,to completion. This effort will be managed by the Division Manager of Collection Facilities O&M/Plant Facilities Maintenance. The funds are available in the District No.7 Capital Improvements Projects Fund account for Project 7-23-1 College Avenue Pump Station Parallel Force Main. PROJECT/TASK BUDGET FUNDS THIS PROPOSED ESTIMATED ESTIMATED% (ADOPTED BY AUTHORIZETTO AUTHORIZATION TOTAL EXPENDITURES COMPLETETO CORF) DATE REQUEST AUTHORIZED TO DATE DATE FUNDS 4'tl p. <a jul DESIGN-CDM 0 0 224.630 224.630 0 0 OCEMA MAPS 0 0 40,000 40,000 0 0 STAFF LABOR 0 0 20,000 20,000 0 0 CONTINGENCY 0 0 0 0 0 0 PROJECT TOTAL 0 0 284,630 284,630 p 0 an;,m rvtae Page 2 J:IwPDOCTDC97UAN196.02 u County Sanitation Districts Of Orange County,California 1, P.O.Box 8127.10844 Ellis Avenue Fountain Valley,CA 92728.8127 Telephone: (714)962-2411 DRAFT MINUTES OF FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE Wednesday. January 16, 1997, 6:30 P.M. A meeting of the Finance, Administration and Human Resources Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, January 15, 1997, at 5:30 p.m., at the Districts'Administrative Offices. ROLL CALL The roll was called and a quorum declared present, as follows: Committee Directors Present: Staff Present: George Brown, Chair Donald F. McIntyre, General Manager John J. Collins, Joint Chair Judith A. Wilson, Assistant General Manager Jan Debay Ed Hodges, Director of General Services Admin. Thomas Salterelli David Ludwin, Director of Engineering William G. Steiner Bob Ooten, Director of Operations& Maintenance Mike Petennan, Director of Human Resources Committee Directors Absent : Gary Streed, Director of Finance Michelle Tuchman, Director of Communications Burnie Dunlap Steve Kozak, Financial Manager Peer Swan, Vice Joint Chair Mike White, Controller Marc Dubois, ContractstPurchasing Manager Chris Dahl, Information Technology Manager Other Directors Present: Mark Esquer, Engineering Supervisor Terri Josway, Safety& Emergency Response Manager None Lenora Crane, Committee Secretary Others Present: Tom Woodruff, General Counsel Russ Patton, MOU Consultant APPOINTMENT OF A CHAIR PRO TEM No appointment was necessary. PUBLIC COMMENTS No comments were made. u Minutes of Finance, Admin. and Human Resources Committee Page 2 January 15, 1997 1 APPROVAL OF MINUTES It was moved, seconded and duly carried to approve the draft minutes of the December 11, 1996 meeting of the Finance, Administration and Human Resources Committee. REPORT OF THE COMMITTEE CHAIR The Chair had no report. REPORT OF THE GENERAL MANAGER The General Manager reported that as a result of Chair Collins' coaxing, we will have a good turn out for the New Directors' Orientation on Saturday. Eight new members are expected to attend, as well as the Chairs of each Committee who will be making individual presentations regarding their Committees. District 6 Chair Jan Debay will also be in attendance to introduce her new members. Some of the Directors'spouses are also expected to be in attendance. REPORT OF ASSISTANT GENERAL MANAGER-ADMINISTRATION The Assistant General Manager of Administration reported on the fire which occurred on Sunday night, at 1:30 a.m., in the Construction Inspectors'trailers. Terri Josway passed around four sets of photos taken by the Emergency Response staff of the fire damage. As a follow-up to her Fax to the Committee, Judy Wilson advised that no one was injured in the fire, and that the Fire Department's Arson Squad is investigating the incident. Their report is expected by next week. There is speculation that the fire was caused by a short in the refrigerator. The insurance adjustor is scheduled to meet with staff on Thursday, the 16th. The Districts' policy includes a deductible of$25,000. To replace the trailers with like kind, would cost approximately$400,000. This may not be the appropriate solution, since we lost As-Built drawings in the fire and a fire- safe place for storage and more suitable office quarters for staff would be desirable. The trailers were approximately 20 years old and were originally installed as temporary facilities in the mid- 1970's. Some of the issues that must be resolved with the insurance company are: Will employees' personal effects be covered; is leased equipment covered; is the cost to replace business records which were destroyed or damaged covered. REPORT OF ASSISTANT GENERAL MANAGER-OPERATIONS The Assistant General Manager of Operations had no report. REPORT OF THE DIRECTOR OF FINANCE Gary Streed advised the Committee that their Agenda is in a new format this month. A"Consent Calendar has been added to allow the Committee to move quickly through the items, and two additional sections have been added, "Action Items" and "Informational Presentations; to allow the Agenda to be more efficient. Mr. Streed also reported that next month's meeting will be held on February 19th, the third Wednesday of the month. In March, the Committee meeting will return to being held on the second Wednesday of the month. The deviation from the Committee's normal schedule has been due to holidays which have fallen on Wednesday for the past two months. Minutes of Finance, Admin. and Human Resources Committee Page 3 January 15, 1997 REPORT OF THE DIRECTOR OF HUMAN RESOURCES The Director of Human Resources had no report. REPORT OF THE DIRECTOR OF GENERAL SERVICES ADMINISTRATION The Director of General Services had no report. REPORT OF THE DIRECTOR OF COMMUNICATIONS The Director of Communications reported that OCN and K-CAL had some coverage of the Districts'fire. The K-CAL news report was broadcast at 1:30 p.m. on Monday. REPORT OF GENERAL COUNSEL General Counsel had no report. CONSENT CALENDAR ITEMS(1 -41 1. FAHR97-01: RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH OF DECEMBER 1996 (All Districts) RECOMMENDED ACTION: Receive and file Treasurer's Report for the month of December 1996. 2. FAHR97-08: CERTIFICATES OF PARTICIPATION (COP) REPORT(All Districts) RECOMMENDED ACTION: Receive and file this information-only item. 3. FAHR97-03: REPORT OF REMOVAL OF OBSOLETE INVENTORY (All Districts): RECOMMENDED ACTION: Receive and file this information-only item. 4. FAHR97-02: EMPLOYMENT STATUS REPORT(All Districts): Total head count for December 1996 at the Districts RECOMMENDED ACTION: Receive and file this information-only item. MOTION: A motion was made and unanimously carried to approve items specified as 1 through 4 under "Consent Calendar." ACTION ITEMS 1. FAHR97-04: AMENDMENT NO. 1 TO THE CONTRACT WITH PANENERGY TRADING AND MARKET SERVICES, L.L.C., FOR PURCHASE OF NATURAL GAS, SPECIFICATION NO. P-170 (All Districts): The Operations and Maintenance Department requests that the Director of Finance be authorized to negotiate a change order and amendments to the original agreement in order to reduce projected natural gas expenses for 1996-97. Minutes of Finance, Admin. and Human Resources Committee Page 4 January 15, 1997 COMMITTEE DISCUSSION: Mr. Dolan advised the Committee that staff has looked at the cost to sell and the cost to buy natural gas. Though we are losing money in the exports, the actual specs of the engines require that we cannot use all of the energy produced, so we have to sell. General Manager Don McIntyre noted that the utility budget was recommended higher, however it had to be cut during the budget process. The general consensus of the Committee was that the Districts would be better off negotiating a floating rate agreement, and not enter into a fixed contract when the market is high. MOTION: 1. Authorize the Director of Finance or his designee to renegotiate, within guidelines from the FAHR Committee, the contract amount and conditions, and to execute a negotiated amendment to the original agreement with PanEnergy Trading and Market Services, L.L.C., if appropriate. 2. Authorize the appropriate budget transfers within the Operations and Maintenance budget to cover the natural gas line item. 3. FAHR97-05: AMENDED DEFERRED COMPENSATION PLAN FOR DIRECTORS AND EMPLOYEES (All Districts): The Director of Finance and General Counsel request that they be authorized to develop an amended deferred compensation plan which will comply with the changes resulting from P.L. 104-108, the Small Business Job Protection Act, and to take the amended plan to the Joint Boards for consideration and adoption. COMMITTEE DISCUSSION: Upon inquiry from the Committee, Mr. Streed advised that our current Plan is an annuity plan which already satisfies the trustee requirement of the new legislation, and that there will be no financial impact on the Districts to place it in trust. The Districts already fund the Plan and no additional contributions are required. The only cost to the Districts to make the four required changes would be for staffs time to develop an amended Plan. MOTION: Authorize the Director of Finance and General Counsel to complete an Amended Deferred Compensation Plan for Directors and Employees in order to comply with new provisions of P.L. 104-108, and to present the Amended Plan to the Joint Boards of Directors for consideration and approval. 3. FAHR97-06: REVISION TO MATURITY CONSTRAINT FOR THE DISTRICTS' LONG-TERM MONIES INVESTMENT PORTFOLIO (All Districts) COMMITTEE DISCUSSION: In response to the Committee, Steve Kozak advised that our money managers are following the Districts' investment guidelines and there are no deviations. PIMCO follows a very sophisticated set of internal controls and check points to make sure the purchase of any securities are done by strictly following the guidelines of the Districts' Investment Policy. He staled that staff has been to their offices to review the steps that they take. Staff and our third-party advisor, Callan Associates, also monitor their daily transactions. Minutes of Finance, Admin. and Human Resources Committee Page 5 January 15, 1997 Director Steiner stated that we cannot assume from the asset managers we contract with, no matter how big they are, no matter how credible they are, are following our guidelines strictly. He wants to make sure, from staffs perspective as professionals, that the money mananger's strategies make sense and we are not blindly following PIMCO's recommendations. He also wants to be sure that staff, through their professional knowledge and expertise, know that this is the right thing to do, not from the Committee's viewpoint as laymen. Assistant General Manager Judy Wilson advised the Committee that in addition to Callan's role as a independent third-party advisor, part of their responsibility is to monitor PIMCO's adherence to the District's investment guidelines. The Districts are monitoring PIMCO in-house, as well as with an independent third-party review, and assured the Committee they can have a high level of confidence in our recommendations. MOTION: Staff recommends that pursuant to Section 16.1 of the Districts' Investment Policy, the Committee adopt a motion to recommend that the Joint Boards of Directors approve the following recommended actions. Pursuant to the requirements of California Government Code Section 53601, the Districts'extemal money managers may implement securities purchase authority no sooner than three months following the date of this Board action. 1. Revise Section 8.2 of the Districts' Investment Policy to read: "Mortgage-backed securities issued by an agency of the U.S. Government which are backed by pools of mortgages guaranteed by the full faith and credit of the U.S. Government, or an agency thereof. Selection of mortgage derivatives, which include interest-only payments (IOs) and principal-only payments (POs); inverse Floaters, and re-remits, is hereby prohibited." 2. Revise Section 8.11 of the Districts' Investment Policy to read: "Collateralized mortgage obligations (CMOs) issued by agencies of the U.S. Government which are backed by pools of mortgages guaranteed by the full faith and credit of the U.S. Government, or an agency thereof, and asset-backed securities rated "Aaa" by Moody's and "AAA" by S&P. Selection of mortgage derivatives,which include interest-only payments (IOs) and principal-only payments (POs); inverse Floaters, and re-remits, is hereby prohibited. Securities eligible for purchase under this Section 8.11 shall be issued by an issuer having a rating on its unsecured long-term debt of"A"or higher. Combined purchases of mortgage-backed securities, CMOs, and asset-backed securities, as authorized under this Section 8.11 may not exceed 20% of the total Long Tenn Operating Monies portfolio." 3. Revise Section 11.11 of the Districts' Investment Policy to read: "No more than 20% of the Long Term Operating Monies portfolio may be invested in a combination of mortgage-backed securities, CMOs, and asset-backed securities. Mortgage-backed securities, CMOs, and asset-backed securities may only be purchased by the Districts' external money managers with prior Board approval, and may not be purchased by the Districts' staff." t Minutes of Finance, Admin. and Human Resources Committee Page 6 January 15, 1997 4. Authorize the Districts' external money managers to purchase mortgage-backed securities, CMOs, and asset-backed securities for the Long Term Operating Monies portfolio, pursuant to the requirements of Section 11.11 of the Districts' Investment Policy. 5. Authorize the Districts'external money managers to purchase individual securities, providing the securities are permitted under Section 8.0 of the Policy, which may have a final slated maturity of more than five (5)years from the date of their purchase, pursuant to the requirements of Section 12.2.1 of the Districts' Investment Policy. INFORMATIONAL PRESENTATIONS 1. FAHR97-07: PRELIMINARY DISCUSSION RE SEWER SERVICE FEES FOR 1997-98 (All Districts) COMMITTEE DISCUSSION: The Committee discussed the possibility of a multi-year fee schedule and Mr. Slreed advised it is a consideration. Assistant General Manager Judy Wilson advised she will be attending a seminar on Proposition 218 at UCLA tomorrow to learn more about it. She stated that this item was brought before the Committee for their information and will be discussed in detail at the Board Workshop on February 1, 1997, when budget guidelines are established for next year. MOTION: Consideration of staff proposal to maintain 1996-97 Sewer Service Fees for 1997-98. CLOSED SESSION The Chair reported to the Committee the need for a closed session, as authorized by Government Code Sections 54957.6 and 54956.9, to discuss and consider the items that are specified under"Closed Session"as Items Nos. (a)(1), (a)(2), (a)(3) on the published Agenda. The Committee convened in closed session at 6:30 p.m. A report of actions taken will be publicly reported at the time the approved action becomes final re Agenda Item No. (a)(1). No action was taken re Agenda Item (a)(3). At 7:20 p.m., the Committee reconvened in regular session. Re Item No. (a)(2), it was moved, seconded and duly carried that no legal action be initiated against Merrill Lynch per verbal report and recommendation of General Counsel. Confidential Minutes of the Closed Session held by the Committee have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. Minutes of Finance, Admin..and Human Resources Committee Page 7 January 15, 1997 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There were none. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. FUTURE MEETING DATES The next Finance, Administration and Human Resources Committee Meeting is scheduled for Wednesday, February 19, 1997 at 5:30 p.m. A tour of the new Human Resources Building will take place promptly at 5:30 p.m., prior to the meeting. Dinner will be served at 5:45 p.m. ADJOURNMENT The meeting was adjourned at 7:23 p.m. Submitted by: Lenora Crane Finance, Administration and Human Resources Committee Secretary H:%W P.OTAWIN@210\CRANETPC.MTGXFAHR.97'MINS7.97 w BAS UxON AGENDA ❑ COMB.INFO.REM ITEM ❑ COMM ACTION ITEM 3 ° JT.BIM,CONSE"T TRANSMITTAL ❑ JT.806.d5CI.lSS'AN cam (NONGbNGEt.'r) ❑ f+UBIIC xaHSsEMINO AJT.WS,MEETING DATE �7 C T.BOO,AGENDA ITEM NO. MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION (InBWsof Originator) OMTS: OMTS PDC: PDC FAHR: 01/15/97 FAHR r OI 2210,Gary G.Slreed, Ext.2500 EXEC: EXEC ALL STEER: STEER Division No.,Name,and Extension JT.BDs: OlrM97 AGENDA WORDING AND RECOMMENDED ACTION(S): Aaenda Wordina: RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH OF DECEMBER 1996 (All Districts) Recommended Action(s): 1. Receive and file Treasurer's Report for the month of December 1996. CEOA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOAR ACTION ON THIS SPECIFIC ITEM: Date Notice of Exemption Filed: Negative Declaration Approved on Final EIR Approved on_and Notice of Determination riled on_ CURRENT BUDGETICOST CURRENTYEAR CURRENT YEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES n..1 Bwrw 0-N.n.,.nl TOTAL BUDGETED AMT.: N/A N/A N/A N/A N/A SOURCE: CORF JO DISTRICTS SchedulelUne Items: AMOUNT OF TRANSFER: ScheduleJUne Rem: TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS An' PROJECT BUDGET First Year In Budget: $0.00 Master Plan Estimate: Year of First Costs: THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREY. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT $0.00 WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? NO It YES,state numbeC ma_Pernent UmBed Term If YES,explain in ADDITIONAL INFORMATION section Bn,..a,v,xe Page 1 of 2 HAWP.DTAW GENDAIFORMS W IT-FORM. CSDOC 0 P.O.Box 8127 0 Fountain Valley,CA 92728-8127 0 (714)962-2411 CONCURRENCES: ATTACHMENTS TO AGENDA(LW) � I To CammMee: I uA' Signature Date f Dials on Mane er e,s^ignwee)A �J �Iglf6 ure Date To Jr.ads.: 1. apartment ead(Or Designee) I �ri4d-/ ; G1�[.eJ.v r�-r r y jf l. Signakrr Date Aaalstant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) Pacific Investment Management Co. (PIMCO), has served as the Districts'professional external money manager,and Mellon Trust as the Districts'third-party custodian, since September 1995. The Districts' Investment Policy, adopted by the Joint Boards, includes reporting requirements as listed down the left most column of the attached PIMCO Monthly Report for the "Liquid Operating Monies'and for the"Long-Term Operating Monies.' All of the Investment Policy requirements are being complied with. Historical cost and the current market (°mark-to-market') values are shown as estimated by both PIMCO and Mellon Trust. The slight differences are caused by differing assumptions regarding marketability at the estimate date. The Districts'investments are in compliance with the Districts' adopted Investment Policy, and the California Government Code. In addition, sufficient funds are available for the Districts to meet its operating expenditure requirements for the next six months. Attached are schedules showing the detail for both the short-term and long-term investment portfolios. Also, attached is the performance detail for the deferred compensation program. f ,i. I I�h°I�tl �IC � 4( r`J III�I� f u esw� Rout �5 o, i qO �, .,au(k) .. State of Calif.LAW S 17.873.101 5.6 Bank of America Checking Account (702,153) 4.4 Bank of America Money Market Account 122,801 3.6 Overnight Repurchase Agreement 700.000 3.8 PIMCO-Short-term Porrfofic 14,296,694 5.3 PIMCO-Long-term Portfolio 308,683.410 6.5 District 11 GO Bond Fund 13,374 5.3 Debt Service Reserves @ Trustees 33,517.338 6.3 County Commingled 13,972 5.3 Petty Cash 4.400 — Deferred Compensatlon 9.835AG3 $384 358 900 GGS:lc c: Department Head AGM-Administration AGM-Operations ae.,wa M46 Page 2 of 2 H:1WP.DTAIFIN\Ml OkCRANETPC MTGTAHR.97tFAHR97.01A ` Lincoln Life Multi Fund& Variable Annuity Account C December 31, 1996 - Performance Bulletin Total Assets- (millions) Unit Year to One Three Five Ten Since 12/30/96 Value Date year Years Years Years Inception Bond 5 272 $4.28 1.29t 1.29% 4.25t 6.13% 7.11% 10.2D9 (12128181) Growth and Inc. 2,524 7.45 16.46 18.46 17.64 12.98 13.34 14.35 (12128181) Special Opp. 631 6.50 15.79 15.79 13.99 13.07 13.30 13.31 (12/28/81) Money Market•• 93 2.32 3.99 3.99 3.79 3.09 4.67 5.80 (1/7/82) Managed 706 3.91 11.32 21.32 11.44 9.45 10.10 10.51 (4/27/83) Global Asset.*-* 321 2.30 24.37 14.37 10.86 10.01 N/A 9.20 (8/3/87) Sec. Aware. 636 3.64 27.96 27.96 21.64 15.76 N/A 16.10 (512188) Intl.--- 436 1.49 0.81 8.82 6.19 9.50 N/A 7.28 (4/30/91) Agg. Growth 234 1.38 15.79 15.79 N/A N/A N/A 10.78 (213194) Cap. App. 259 1.52 17.47 27.47 N/A N/A N/A 14.75 Eq.-Inc. 451 1.66 19.57 19.57 N/A N/A N/A 18.03 (213194) De. Borrg. Gr. 20 0.99 N/A N/A MIA N/A N/A (1.30) (5/1/96) De. 8q.-Inc. 12 1.13 N/A N/A N/A N/A N/A 19.44 (512196) De. Global Bond 8 1.12 M/A N/A N/A N/A N/A 16.96 • Total meet rigures man net yet available for Decanter. •• money market seven day average actual yield, 3.72% (for rook ending 12/27/96). Tale is net yield after all assamse deductions. The Kenny market rand is neither masked or guaranteed by the O.S. government. ••• The risks associated with iavestin8 an a worldwide basis include difference. in regulation of financial data and reporting, msreney menaces differences, a. sell se emnaeie and political Systems which may be different free those in the United States. ( ) . negative return The performance data quoted here represents past performance. The investment return and principal value of an investment will fluctuate so that an investors share, when redeemed, may be worth more or less than their original cost. Thin material meet be preceded or accompanied by a current Multi Fund& Variable Annuity Account C prospectus which provides additional information including charges and expenses. Please read the prospectus carefully before you invest or send money. 9 2997 Lincoln National Life Incurs ce cc. Amy Smith, Business Oigineering OCSG000100 MELLON TRUST CSDOC-CONSOLIDATED FIXED INCOME CHARACTERISTICS SUMMARY BASE: USD 31-DEC-1996 X86505 % OF MARKET COST TERM MR. YIELD BASE SECTOR COUPON TOTAL PRICE PRICE (YRS) (YRS) % MARKET VALUE BASE COST --------------------------------------------------------------------------------------------------------------- U.S. GOVERNMENTS 6.961 38.24 102.2769 103.1729 2.88 2.62 6.03 107,372,080 108,331,509 U.S. AGENCIES 6.467 47.71 99.5402 99.9395 3.75 3.34 6.59 133.967,450 134,518,625 BANKING & FINANCE 7.095 9.82 101.5347 101.7023 1.75 1.78 6.26 27 570,093 27,627,437 INDUSTRIAL 9.232 4.24 106.2859 109.0257 2.66 2.35 6.50 11:898,691 12,210,880 --------------------------------------------------------------------------------------------""--"'---------- SUMMARY: 6.835 100.00 101.0683 101.6993 3.17 2.87 6.34 280.808,314 282,689,451 Page 1 OCSF075111 MELLON TRUST LIQUID OPER-PIMCO PORTFOLIO SUMMARY BY SECTOR BASE: USO 31-DEC-1996 HB1100 % OF UNREALIZED ESTIMATED CURR PORTFOLIO DISTRIBUTION COST MARKET VALUE TOTAL GAIN/LOSS ANNUAL INCOME YIELD __________________ ________ _________________ ________________ ------- CASH & CASH EQUIVALENTS CASH 0.80 0.80 0.00% 0.00 0.00 0.00 COMMERCIAL PAPER - DISCOUNT 10,528,768.04 10,528,768.04 73.37% 0.00 0.00 0.00 FEDERAL HOME LOAN MORTGAGE -LE 694,856.94 694 856.94 4.84% 0.00 0.00 0.00 BSOT RESERVE DEPOSIT ACCOUNTS 183.289.00 183:289.00 1.28% 0.00 6,873.34 3.75 CANADIAN GOVERNMENT SHORT TERM 2.185.969.39 2.185.969.39 15.23% 0.00 0.00 0.00 __________________ ________ _________________ ________________ _______ TOTAL CASH & CASH EQUIVALENTS 13,592,884.17 11,592,884.17 94.72% 0.00 6.873.34 0.05 FIXED INCOME SECURITIES INDUSTRIAL 703.780.00 701,911.00 4.89% -1,969.00 44,940.00 6.40 __________________ __________________ ________ _________________ ________________ _______ TOTAL FIXED INCOME SECURITIES 703,780.00 701.911.00 4.89% -1.869.00 44,940.00 6.40 OTHER PORTFOLIO ASSETS PAYABLES/RECEIVABLES SS,281.34 SS,281.34 0.39% 0.00 0.00 0.00 __________________ __________________ ________ _________________ ________________ ------- TOTAL OTHER PORTFOLIO ASSETS 55,281.34 55,281.34 0.39% 0.00 0.00 0.00 NET PORTFOLIO ASSETS na 14,351,945.51 14,350,076.51 100.00% -1,869.00 51,813.34 0.36 Page 1 OCSF075111 MELLON TRUST - LIQUID OPER-PIMCO PORTFOLIO DETAIL BY SECTOR BASE: USD 31-DEC-1996 HB1100 MARKET % OF UNREALIZED ESTIMATED CURR SHARES/PAR SECURITY DESCRIPTION PRICE MARKET VALUE TOTAL COST WIN/LOSS ANNUAL INCOME YLD _______________ ____________________________________________________________________________________________________________________ CASH & CASH EQUIVALENTS CASH 0 CASH 1.000 0.80 0.00 0.80 0.00 0.00 0.00 _____________________________________________________________________________ SUBTOTAL CASH 0.80 0.00 0.80 0.00 0.00 0.00 COMMERCIAL PAPER - DISCOUNT 702,000 CAISSE D AMDRT DISC 99.S26 698,67S.25 4.87 698,675.2S 0.00 0.00 0.00 01/09/1997 900.000 CAISSE D'AMDRT DISC 99.190 892.710.00 6.22 892.710.00 0.00 0.00 0.00 01/27/1997 1,S00,000 ELECTRIC FRANCE DISC 99.476 1,492,339.S8 10.40 1,492,139.58 0.00 0.00 0.00 01/13/1997 700.000 FORD MTR CR CO DISC 99.232 694.620.88 4.84 694,620.88 0.00 0.00 0.00 01/10/1997 700,000 KENTUCKY UTILS CO DISC 99.475 696,32S.00 4.95 696.325.00 0.00 0.00 0.00 01/17/1997 SO0,000 KFW INTL FIN INC DISC 99.234 496,172.22 3.46 496,172.22 0.00 0.00 0.00 01/17/1997 700,000 KFW INTL FiN INC DISC 99.567 696.971.92 4.86 696,971.92 0.00 0.00 0.00 01/09/1997 700,000 NATIONAL RURAL DIS 99.131 693.919.72 4.84 693,919.72 0.00 0.00 0.00 01/24/1997 700.000 SWEDEN KINGDOM DISC 99.198 694,383.47 4.84 694,393.47 0.00 0.00 0.00 02/14/1997 1,500.000 SWEDEN KINGDOM DISC 99.110 1,486,650.00 10.36 1,486.650.00 0.00 0.00 0.00 02/04/1997 2,000,000 WESTERN RUST TRSY DISC 99.310 1,986,200.00 13.84 1,986.200.00 0.00 0.00 0.00 02/03/1997 SUBTOTAL COMMERCIAL PAPER - DISCOUNT 10,528,768.D4 73.37 10,52B,768.04 0.00 0.00 0.00 FEDERAL HOME LOAN MORTGAGE -LESS THAN 1 YR 700,000 FED NONE LN MTG CORP DISC NTS 99.265 694,856.94 4.84 694.956.94 0.00 0.00 0.00 MAT 01/31/1997 _____________________________________________________________________________ SUBTOTAL FEDERAL HOME LOAN MORTGAGE 694.856.94 4.94 694,956.94 0.00 0.00 0.00 BSDT RESERVE DEPOSIT ACCOUNTS 183.289 BSDT RESERVE DEPOSIT ACCOUNT- 100.000 183,289.00 1.28 183,289.00 0.00 6,873.34 3.75 PUBLIC II _____________________________________________________________________________ SUBTOTAL BSDT RESERVE DEPOSIT ACCOUN 183,289.00 1.28 183.289.00 0.00 6,873.34 3.75 CANADIAN GOVERNMENT SHORT TERM 900.000 U1/77/H COLUMBIA PROV DISC 99.171 892,538.00 6.22 892,538.00 0.00 0.00 0.00 97 700.000 CANADA GOVT OF DISC 99.49S 696,463.06 4.85 696,463.06 0.00 0.00 0.00 01/13/1997 600.000 CANADA GOVT OF DISC 99.49S 596,968.33 4.16 596,968.33 0.00 0.00 0.00 01/14/1997 _______________________________________________________________---------- ____ SUBTOTAL CANADIAN GOVERNMENT SHORT T 2,185,969.39 25.23 2,18S,969.39 0.00 0.00 0.00 -----_----------------------w-_______________-__-____-___-______--_-_______-_ TOTAL CASH & CASH EQUIVALENTS 13,592,884.17 94.72 13.592,884.17 0.00 6.873.34 0.05 Page 1 OCSF07S111 MELLON TRUST LIQUID OPER-PIMCO PORTFOLIO DETAIL BY SECTOR BASE: USO 31-DEC-1996 HB1100 MARKET % OF UNREALIZED ESTIMATED CURR SHARES/PAR SECIRtITY DESCRIPTION PRICE MARKET VALUE TOTAL COST WIN/LOSS ANNUAL INCOME YLD _______________ ----------------------------________________________________________________________________________________________ FIXED INCOME SECURITIES . INDUSTRIAL 700,000 NATIONAL FUEL19GAS CO 97 0 MTN 00010 100.273 701.911.00 4.89 703,780.00 -1,869.00 44,940.00 6.40 5/92 SUBTOTAL INDUSTRIAL 701.911.00 4.89 703,780.00 -1,869.00 44,940.00 6.40 -------------------------------------________________________________________ TOTAL FIXED INCOME SECURITIES 701,911.00 4.89 703,780.00 -1.869.00 44,940.00 6.40 OTHER PORTFOLIO ASSETS PAYABLES/RECEIVABLES 0 INTEREST RECEIVABLE 1.000 SS,281.34 0.39 55,281.34 0.00 0.00 0.00 _____________________________________________________________________________ SUBTOTAL PAYABLES/RECEIVABLES SS,281.31 0.39 55.281.34 0.00 0.00 0.00 --------------_______________________________________________________________ TOTAL OTHER PORTFOLIO ASSETS 5S,281.34 0.39 5S,281.34 0.00 0.00 0.00 ame.a...m=�m.see-- ------- -------sees-====-------= ----- ====—. NET PORTFOLIO ASSETS 14,350,076.51 100.00 14,351,945.S1 -1,869.00 51,813.34 0.36 Page 2 OCSF075222 MELLON TRUST LONG TERM OPER-PIMCO PORTFOLIO SUMMARY BY SECTOR BASE: USD 31-DEC-1996 Halloo % OF UNREALIZED ESTIMATED CURB PORTFOLIO DISTRIBUTION COST MARKET VALUE TOTAL GAIN/LOSS ANNUAL INCOME YIELD ______________________________ __________________ __________________ ________ _________________ ________________ ------- CASH & CASH EQUIVALENTS CASH 0.89 0.89 0.00% 0.00 0.00 0.00 COMMERCIAL PAPER - DISCOUNT 24.827.373.60 24,827.373.60 7.97% 0.00 0.00 0.00 BSOT RESERVE DEPOSIT ACCOUNTS 284:381.00 284,381.00 0.09% 0.00 10,664.29 3.75 CANADIAN GOVERNMENT SHORT TERM 1,586 983.31 1.586.983.31 O.S1% 0.00 0.00 0.00 __________________ __________________ ________ _________________ ________________ _______ TOTAL CASH & CASH EQUIVALENTS 26,698.738.80 26,698,738.80 8.57% 0.00 10.564.29 0.04 FIXED INCOME SECURITIES U.S. GOVERNMENTS 108 331,SO9.35 107,372.080.00 34.46% -9$9,429.35 7.302.500.00 6.80 U.S. AGENCIES 134:518,625.00 133,967,450.00 42.99% -551 17S.00 8,700,040.00 6.49 BANKING & FINANCE 27.627,436.61 27.570,092.60 8.85% -S7:344.01 1,895,307.00 6.87 INDUSTRIAL 11.507.100.00 11,196,780.00 3.S9% -310,320.00 988,500.00 8.83 __________________ __________________ ________ --------- ________ ________________ TOTAL FIXED INCOME SECURITIES 261.984,670.96 280,106,402.60 89.90% -1,879.268.36 18,886,347.00 6.74 OTHER PORTFOLIO ASSETS PAYABLES/RECEIVABLES 4,786,598.02 4,786,598.02 1.54% 0.D0 0.00 0.00 TOTAL OTHER PORTFOLIO ASSETS 4.786,598.02 4,786,598.02 1.54% 0.00 0.00 0.00 ...........o..... .................. ........ ................. ................ ....... NET PORTFOLIO ASSETS 373,470,007.78 311,591,739.42 100.00% -1,878,268.36 18.897,011.29 6.06 Page 1 OCSF075222 MELLON TRUST LONG TERM OPER-PIMCO PORTFOLIO DETAIL BY SECTOR USE: USO 31-DEC-1996 RB1100 MARKET % OF UNREALIZED ESTIMATED CURB SHARES/PAR SECURITY DESCRIPTION PRICE MARKET VALUE TOTAL COST WIN/LOSS ANNUAL INCOME YLO _______________ -----------------------_____________________________________________________________________________________________ CASH 6 CASH EQUIVALENTS CASH 0 CASH 1.000 0.89 0.00 0.89 0.00 0.00 0.00 ---------------------------__________________________________________________ SUBTOTAL CASH 0.89 0.00 0.89 0.00 0.00 0.00 COMMERCIAL PAPER - DISCOUNT 2,100,000 CAISSE D'AMORT DISC 99.102 2.081.140.83 0.67 2.081,140.83 0.00 0.00 0.00 01/22/1997 1,000,ODO CANADIAN 197HEAT BD DISC 99.495 994,947.22 0.32 994.947.22 0.00 0.00 0.00 4,800,000 GENERAL ELEC CAP DISC 99.292 4,766,016.DO 1.S3 4,766.016.00 0.00 0.00 0.00 01/08/1997 1,300,000 KELLOGG CO DISC 99.463 1.293,019.00 0.41 1.293.019.00 0.00 0.00 0.00 01/08/1997 2,700.000 KFN INTL FIN INC DISC 99.234 2,679,330.00 0.86 2,679.330.00 0.00 0.00 0.00 01/16/1997 4,900,000 NATIONAL RURAL DISC 99.049 4,853,395.55 1.56 4,8S3,395.55 0.00 0.00 0.00 02/19/1997 6,000.000 PITNEY BONES CC DISC 99.567 5,974,04S.00 1.92 5,974,045.00 0.00 0.00 0.00 01/02/1997 2,200,000 SWEDEN1KINGDOM of DISC 99.340 1,18S,480.00 0.70 1,18S,480.00 0.00 0.00 0.00 SUBTOTAL COMMERCIAL PAPER - OISCOUNf 14,tl27,373.6U 7.97 24.827,373.60 0.00 0.00 0.00 BSOT RESERVE DEPOSIT ACCOUNTS 284,391 BSOT RESERVE DEPOSIT ACCOUNT- 100.000 294.381.00 0.09 284,381.00 0.00 10,664.29 3.75 PUBLIC II _____________________________________________________________________________ SUBTOTAL BSDT RESERVE DEPOSIT ACCOUN 284,381.00 0.09 284.381.00 0.00 10.664.29 3.75 CANADIAN GOVERNMENT SHORT TERM 900,000 BRITISH COLUMBIA PROV DISC 99.171 892,538.00 0.29 892,538.00 0.00 0.00 0.00 01/27/1997 700.000 BRITISH COLUMBIA PROV OF 99.206 694,445.31 0.22 694,44S.31 0.00 0.00 0.00 02/14/1997 SUBTOTAL CANADIAN GOVERNMENT SHORT T 1,586.983.31 O.S1 1,S86,983.31 0.00 0.00 0.00 ------_______________________________________________________________________ TOTAL CASH 6 CASH EQUIVALENTS 26,698,738.80 8.57 26,698,738.90 0.00 10.664.29 0.04 FIXED INCOME SECURITIES U.S. GOVERNMENTS 92.000,000 07512TREASURY NOTES 5E O9/30NOTES Do 09/30/94 102.766 94.544.720.00 30.34 95,229.931.22 -684,211.22 6,SS5,000.00 6.93 13.000.000 055750E 10%31%OTES OD 10/31/95 98.672 12,827.360.00 4.12 13,102,578.13 -275.218.13 747.500.00 5.83 SUBTOTAL U.S. GOVERNMENTS 107.372.080.00 34.46 108,331,509.35 -959,429.35 7,302,500.00 6.80 U.S. AGENCIES 39,600,000 FEDDEERAL0 HOME L000KD CONS BOB95 99.625 39.451.500.00 12.66 39.890,500.00 -439,000.00 2.570,040.00 6.S1 6. Page 1 ., OCSF075222 MELLON TRUST LONG TERM OPER-PIMCO PORTFOLIO DETAIL BY SECTOR BASE: USD 31-DEC-2996 H81100 MARKET % OF UNREALIZED ESTIMATED CURB SHARES/PAR SECURITY DESCRIPTION PRICE MARKET VALUE TOTAL COST GAIN/LOSS ANNUAL INCOME YLO _______________ -----------------------_____________________________________________________________________________________________ 15,000,000 FEDERAL HOME LN MTG CORP DEBS 98.125 14,718,750.OD 4.72 14.554,687.50 164.062.50 898,500.00 6.10 5.990% 03/06/2001 DD 03/06/96 25,000,000 FEDERAL HOME LN MTG DEB 100.295 25.073.750.00 8.05 2S,000,000.00 73,750.00 1,680,000.00 6.70 6.720% 10/02/2000 OD 10/02/95 25.000.000 FEDERAL NATL MTG ASSN DEB 100.531 25,132,750.00 8.07 25,351.562.50 -218.812.50 1,712,500.00 6.81 6.950% OS/26/20DO DO 05/26/95 10.000,000 FEDERAL NATL MTG ASSN MTN 96.969 9.696.900.00 3.11 9,593.750.00 103,150.OD 564,000.00 S.82 5.640% 02/20/2001 DO 02/20/96 20,000,000 FEDERAL NTAL MTG ASSN 99.469 19,893.800.00 6.38 20,128,125.00 -234,325.00 1,27S,000.00 6.41 6.375% 10/13/2000 DD 10/10/95 ---------____________________________________________________________________ SUBTOTAL U.S. AGENCIES 133.967,450.00 42.99 134.S18,625.00 -551,175.00 8,700,040.00 6.49 BANKING & FINANCE 1,SOM,000 CHRYSLER FINL MTN TR % D0201 100.048 1,SO0,720.OD 0.49 1,534,950.00 -34,230.00 122,400.00 8.16 8.160% 01/13/1997 DO 01/11/95 465.000 CHRYSLER FINL MTN TR 8 00224 100.164 46S,762.60 0.15 475.972.61 -10,210.01 37,572.00 8.07 8.090% 01/31/1997 DO 01/31/95 1,500,000 CHRYSLER FINL MTN TR 8 00258 100.351 1,505.265.00 0.48 1.S22,140.00 -16,875.00 110,700.00 7.35 7.380% 03/17/1997 DO 03/03/95 2.900.000 CHRYSLER FINL MTN TR 8 00306 101.666 2,948,314.00 0.95 2,9S2,896.00 -4,582.00 210.830.00 7.15 7.270% 04/13/1998 DO 04/13/95 1,000,00E CHRYSLER FINL MTN TR M 0033S 100.379 1,003.790.00 0.32 993,160.00 10.630.D0 62.600.00 6.24 6.260% 07/20/1998 OD 07/18/95 7.100,000 FORD MOTOR CR MTN TR a DOM 99.921 7.094.391.00 2.28 6,999,748.0E 94.643.00 403,280.00 S.68 VAR/RT 03/30/1999 DD 03/30/94 4.000,000 FORD MTR CR MTN TRANCHE YTR 96 99.967 3,998,6BO.00 1.28 3,970,480.00 29,200.00 232,400.00 5.81 FLTG/RT 11/09/1998 DD 11/08/93 3,000,000 8.625%C1NED TERM/10/2E00 NTS1/10/95 10S.938 3,178,140.0E 1.02 3,227.070.00 -48,930.00 258.750.00 8.14 3,700,000 GE37%L02/o3/1999POD N TR00324 104.090 3,BS1,330.00 1.24 3,911,640.00 -60,310.00 309,875.00 8.05 1.000,000 LEHMAN BROS INC SR SU8 NTS 100.376 1,003,760.00 0.32 1,007,520.00 -3.760.00 70,D00.00 6.97 7.000% 5/25/1997 DD 5/27/94 1,000,000 SEARS ROEBUCK MTN Y TR 00491 101.994 1.019.940.00 0.33 1,032.860.00 -11,920.00 76,900.00 7.54 7.690% 02/27/1998 DD 02/28/95 _____________________________________________________________________________ SUBTOTAL BANKING & FINANCE 27,570.092.60 8.85 27,627,436.61 -57.344.01 1,89S.307.00 6.87 INDUSTRIAL 1.500.000 CHRYSLER CORP DEB 102.496 1.537,440.00 0.49 1,603.320.00 -65,880.00 156,000.00 10.15 10.400% 08/01/1999 9,000.000 9H25LIP MORRIS COS 0% 02/15/ZOOS NT 107.326 9,6S9,340.00 3.10 9.903,780.DO -244,440.00 832,500.00 8.62 SUBTOTAL INDUSTRIAL 11,196.780.00 3.59 11,507.100.00 -310,320.00 988,500.00 8.83 _____________________________________________________________________________ TOTAL FIXED INCOME SECURITIES 280,106,402.60 89.90 281,984.670.96 -1,878.268.36 18,886,347.00 6.74 OTHER PORTFOLIO ASSETS PAYABLES/RECEIVABLES 0 INTEREST RECEIVABLE 1.000 4,786,S98.02 1.54 4.786.598.02 0.00 0.00 0.00 -------------------_---------------------____________________________________ SUBTOTAL PAYABLES/RECEIVABLES 4,786.S98.02 1.54 4.786,599.02 0.00 0.00 0.00 Page 2 OCSF075222 MELLON TRUST LONG TERM OPER-PINCO PORTFOLIO DETAIL BY SECTOR BASE: USD 31-DEC-1996 He1100 MARKET % OF UNREALIZED ESTIMATED CURB SNARES/PAR SECURITY DESCRIPTION PRICE MARKET VALUE TOTAL COST GAIN/LOSS ANNUAL INCOME YLD _______________ ____________________________________________________________________________________________________________________ _____________________________________________________________________________ TOTAL OTHER PORTFOLIO ASSETS 4,786,598.02 1.54 4,786,598.02 0.00 0.00 0.00 NET PORTFOLIO ASSETS 311.591 739.42-100.00 �L313.470.007.78 -1,878,268.36 18,897,011.29 6.06 Page 3 ., MONTHLY REPORT COUNTY SANITATION DISTRICTS OF ORANGE COUNTY INVESTMENTMANAGEMENT PROGRAM PIMCO'S PERFORMANCE MONITORING& REPORTING (for the month ending 31 December 1996) Long Term Operating Monies 15.1.1 PORTFOLIO COST AND MARKET VALUE Current Market Value Estimate: PIMCO 311495470 • Mellon 1311:591:739 Historical Cost: $313,471,112 15.1.2 MODIFIED DURATION Of Portfolio: 2.27 Of Index: 2.3 15.1.3 1% INTEREST RATE CHANGE Dollar Impact(gain/loss)of I%Change: $7,070,947 15.1.4 REVERSE REPOS %of Portfolio in Reverse Repos: (see attached schedule) 0% 15.1.5 PORTFOLIO MATURITY %of Portfolio Maturing within 90 days: NA 15.1.6 PORTFOLIO QUALITY Average Portfolio Credit Quality: AAA 15.1.7 SECURITIES BELOW "A" RATING %of Portfolio Below "A": 0% 15.1.8 INVESTMENT POLICY COMPLIANCE "In Compliance" 15.1.9 PORTFOLIO PERFORMANCE Portfolio Total Rate of Return: 1 Month: (0.18) 3 Months: 2.25 12 Months: 4.55 Year-to-Date: 4.55 Index Total Rate of Return: 1 Month: (0.26) H..t..1FINANCA122101KOZ1 KI(.T12fl6"T MONTHLY REPORT COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 7NVESTMENTMANAGEMENT PROGRAM PIMCO'S PERFORMANCE MONITORING & REPORTING (for the month ending 31 December 1996) Liquid Operating Monies 15.1.1 PORTFOLIO COST AND MARKET VALUE Current Market Value Estimate: - PIMCO $14,350,080 • Mellon $14,350,077 Historical Cost: $14,350,080 15.1.2 MODIFIED DURATION Of Portfolio: 0.10 Of Index: 0.25 15.1.3 1% INTEREST RATE CHANGE Dollar Impact(gain/loss)of 1% Chan e: $14,350 0.10% 15.1.4 REVERSE REPOS %of Portfolio in Reverse Repos: see attached schedule 0% 15.1.5 PORTFOLIO MATURITY %of Portfolio Maturing within 90 days: 100% 15.1.6 PORTFOLIO QUALITY Average Portfolio Credit Quality: AAA 15.1.7 SECURITIES BELOW "A" RATING %of Portfolio Below "A": 0% 15.1.5 JINVESTMENT POLICY COMPLIANCE "In Compliance" 15.1.9 PORTFOLIO PERFORMANCE Portfolio Total Rate of Return: I Month: 0.45 3 Months: 1.35 12 Months: 5.46 Year-to-Date: 5.46 Index Total Rate of Return: I Month: 0.43 H LWINANCEVVOWOE KVQ11B6 T Far Bd.S-.u.d O,I,. AGENDA , Dnn ❑ COMM.ACTION IT ITEM a _, ❑ COMM.ACTION ITEM ❑ JT.BDS.CONSENT TRANSMITTAL ❑ JT.BDS.DISCUSSION .00 (NON�CONSENT) ❑ PUBLI HE BBIDDS.MEETING DATE JT.SIDE.AGENDA ITEM NO. MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMITS: OMTS PDC: PDC FAHR: 01/15/97 FAHR g All Division 3410, Mark Esquer, ext.3010 EXEC: EXEC STEER: STEER Division No.,Name,and Extension JT.SDS:01/22/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Agenda Wording: AMENDMENT No. 1 TO THE CONTRACT WITH PANENERGY TRADING AND MARKET SERVICES, L.L.C. FOR PURCHASE OF NATURAL GAS, SPECIFICATION P-170: The Operation and Maintenance Department requests that the Director of Finance be authorized to negotiate a change order and amendments to the original agreement in order to reduce projected natural gas expenses for 1996-97. Recommended Action(s): 1. Authorize the Director of Finance or his designee to renegotiate, within guidelines from the FAHR committee, the contract amount and conditions, and to execute a negotiated amendment to the original agreement with PanEnergy Trading and Market Services, L.L.C. if appropriate. 2. Authorize the appropriate budget transfers within the Operations and Maintenance budget to cover the natural gas line item, budget information below. CEOA REVIEW: Project is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOAR p ACTION ON THIS SPECIFIC ITEM: Dale Notice of Exemption Filed Negative Declaration Approved an June 1996 (Resolution No.96-55) Final EIR Approved on and Notice of Determination filed on CURRENT BUDGETICOST CURRENTYEAR CURRENT YEAR. YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES Rw.I Sudan plus T,•n•le,n TOTAL BUDGETED AMT:$980,000 $980,000 $529,467 $450.533 $1,480,000 SOURCE: Dept.34D0,Joint Operating Schedule/Line Items:61 -Natural Gas AMOUNT OF TRANSFER:$500oDD Schedule/Line Item'. 14-Net Joing Operating Payroll,$125.000 22.Odor Control Chemical,$250,000 23-Sulfide Control ChemicalS,$126,000 TOTAL PROJECTBUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year In Budget: $980,000.00 $0.00 $500,000.00 $1,480,000.00 Master Plan Estimate: Year of First Costs: THIS AITIVENDOR/PROJECT COST ORIGINAL BID,PO. CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT (PanEnergy portion only) $660,700.00 $0.00 $500,000.00 $1,160,700.00 Bm..d ILIRa Page 1 of 3 H:IW P.DTA\OMQ4101ESQUERWGENDAIFARGAS-1.JAN WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARDPOLICY ACTION? NO I(YES,statenumber. _Permanent Limited Term If YES,explain in ADDITIONAL INFORMATION section CONCURRENCES:, ATTACHMENTS TO AGENDA(Dat) -///W J/6�J To Committee: 1.Natural Gas Price Trend(Based on Futures) Signature / Date 2.Natural Gas Price Trend(Based on$2.25 Fixed) Division Meneger(O D 6lgnee)r 3.Wall Street Journal Article,dated I2I7/96 Signature Date To Jt.Bds.: 1.Items lag,above Department Head(Or Designee) . GJc4ent. 1,/7197 Si a re Date Assistant General Manager(Or Designee) ADDITIONAL INFORMATION(Background and/or Summary) The Districts use natural gas to fuel the Central Power Generation Systems(CGS)facilities. Natural gas is required because digester gas production is insufficient to produce all of the Districts' power needs. The Districts purchase natural gas from a marketer and pay transmission costs to the Gas Company. The Districts budgeted $980,000 for natural gas this year. Of that budget, $650,000 is allocated for a commodity from the marketer, $270,000 for transportation, and the remainder for domestic uses like heating. The current natural gas contract with PanEnergy Trading and Marketing, L.L.P (PanEnergy)will expire on July 31, 1998. The Districts saved approximately$170,000 during fiscal year 1995-96 by using a natural gas marketer versus purchasing natural gas from Southern California Gas Company(Gas Company). The historical usage and expenditures for natural gas are shown in Table 1. Based on the sharp increase in the cost of fuel over the past three months and Wall Street Journal estimates for natural gas futures,the natural gas budget line item may be exceeded by an estimated $500,000. Federal Energy Regulatory Commission (FERC) and California Public Utilities Commission (CPUC) rules allow cogeneration facilities, such as the Districts'Central Generation facility,to purchase natural gas for producing electricity and to sell power to the local utility companies. These cogeneration facilities are designated as"non-core, cogeneration" by the commission rules,which provide for certain cost benefits for transportation and fuel rates. However,the non-core designation also provides for a source of natural gas that is interruptible with notification which is based on the spot-market prices. Natural gas prices based on the spot-market can "float"on the market or be fixed"for a given term. The Gas Company, under CPUC regulations, can only offer non-core subscribers the commodity based on the floating or variable prices. Until August 1995,the Gas Company provided the Districts with the commodity. The Gas Company prices change monthly and historically trend ten to twenty-percent above those published in Natural Gas Intelligence, Weekly Gas Price Index, also referred to as"NGI Prices". The NGI Weekly Gas Price Index is an industry recognized, national publication that publishes natural gas prices paid throughout the United States during the prior week period. During the spring of 1995, staff investigated purchasing natural gas from suppliers other than the Gas Company and determined that a reliable commodity could be purchased at lower prices. The Gas Company confirmed this fact and suggested that the Districts should seriously consider procuring the commodity from a marketer. At that time, the Districts decided to purchase the commodity from a marketer rather than the Gas Company. Unlike the Gas Company, marketers offer fixed as well as floating prices. Fixed prices offered by marketers are based on natural gas futures, hedged for unexpected trends in the spot-market. Floating prices are usually based on NGI prices, Wall Street Journal listings, or other price Index, plus an adder or minus a deduct. The Districts' present contract monthly price is based on the average'California Border price"as published in the NGI Prices during the first week of each month, minus a deduct. The decision to pay for the commodity on a monthly floating price was based on the Districts'experience with the Gas Company,which until August 1995 had always provided natural gas. In addition,the Gas Company representatives explained that variable or floating pricing usually saved money over a long term period due to the hedges that marketers build into fixed-priced contracts. A survey of fixed and variable pricing confirmed the Gas Company logic. A trend of the natural gas index indicates prices have been stable, in fact slowly declining over the past since deregulation (refer to the attached trend of natural gas prices). a«isealvtrea Page 2 of 3 H:1W P.DTA10M174101ESQU ERtAGEN DATARGAS-1.JAN ADDITIONAL INFORMATION (Background and/or Summary) This past spring, the Districts solicited proposals for providing natural gas (refer to Resolution No.96.55 and the attached Board Report for additional information). Marketers were asked to provide both fixed and floating price alternatives After evaluating the alternatives, staff recommended and the Boards of Directors approved the floating price option. Since that time, all suppliers, including the Southern California Gas Company, have raised their prices In the current market. Staff is evaluating fixed-price alternatives for the supply of natural gas and various operating alternatives In order to limit the quantity of fuel purchased during this volatile market period. The unit cost of natural gas has risen dramatically during the past three months. During December 1996,the Districts paid $3.68 per million British Thermal Unit (BTU) for natural gas. This unit cost amounts to a 150-percent increase from lest fiscal years' average of$1.48 per million BTU's. The Increase in the price of natural gas is due to a shortage in supply, low reserves, and an unusually cold winter(see attached article). In addition, several disasters such as a hurricane along the Gulf coast which shut down gas production wells and a pipeline break in the Gulf of Mexico contributed to the fuel shortage. It is anticipated that the unit cost for natural gas will decrease as spring and warmer weather approaches. The actual expenditures over budgeted amounts will depend on the future spot-market. Staff is evaluating operating options such as Importing some electricity in lieu of purchasing all natural gas in order to minimize the overage and has reduced the amount of power exported. In addition, staff is studying the option of temporarily locking Into a reasonable fixed price alternative (possibly for six months), until the volatility in the market subsides. Staff will work hard to negotiate some relief to the current pricing, however, staff will not recommend locking into fixed prices unless reasonably assured that prices are favorable. Discussions with PanEnergy have been Initiated In order to determine the feasibility of locking Into fixed gas prices and to ascertain the fixed-price proposal they may offer. The following indicates the market's present volatility. On December 17, 1996, staff inquired about locking into a unit price of$2.25 per million BTU's for the six-month period between January 1, 1997 and June 30, 1997. A fixed-price of$2.25 for said period would limit the expenditures for natural gas to approximately$1,370,000, compared to the current projections of$1,480,000. PanEnergy representatives felt this was a reasonable offer, however,they needed to review gas futures before committing to a formal offer. By the time PanEnergy contacted staff, gas futures had risen by$0.40 and PanEnergy indicated that the fixed-cost price they have to offer was $2.80 per million BTU's for the specified period. The price of$2.80 per million BTU's is not a favorable price. Therefore, staff recommended to continue negotiations with the supplier. The deadline for locking into fixed-unit prices for January 1997 was December 27, 1996. Due to the volatile spot-market, PanEnergy will not guarantee nor hold quotes. In other words, a decision to lock Into a fixed price must be made at the time of the quote. Therefore, staff is requesting authorization to lock Into a fixed rate, should favorable prices be presented. Recommendation Staff is requesting authorization for the Director of Finance to renegotiate,within guidelines from the FAHR committee, the current contract amount and conditions, Including converting from variable to fixed-prices should favorable pricing be presented by the marketer, and to execute the negotiated amendments to the original agreement with PanEnergy if appropriate. Budget Information, estimated expenditures and transfers are provided as Information on the first page of this Agenda Transmittal form. Staff is recommending that the appropriate transfers be made within the Operations and Maintenance budgets so that total budgeted expenses do not increase. MAE:cf/pjm c: Department Head AGM-Administration AGM-Operations General Manager R-..d I VIN5 Page 3 of 3 H9W P.DTA�OM'34101ESGUERWGENDATARGAS-1.JAN x Dollars per Million British Thermal Units Jan'94 o t . Mar } a May }}} sJul'94 — — — — — — — - - - - - - - - - - Sep Nov Jan '95 Z Mar C May $ J u I'9 5 — — — — — — — — — — r Sep D Nov Jan'96 i` L N Mar 3 Z 1 � a May Ito M r Jul'96 - - - - - - - - - - - - - - - p r Sep $ — — — — — —Nov 0 I11 . � z Jan'97 . s (7 CID Mar .i♦ ' v CCID m May +' ♦ — Jul — — — — — — — — — — - - — — — ca Sep m Nov Jan'98 c R1 Mar c ♦ N May Jul — — — — — — — — — — — — — — — n- Sep Nov Jan'99 Mar May S a Trend of Districts Cost for Natural Gas (Future Cost from Wall Street Journal, dated 12/17/96) $4.05 q _._ . _.._. . Futur cost _.__.. ......... ... ... .. .. .. ..... ....... Street) urnal I \ � 3 1 € I t $2 28 \ m I ....... I $1A2 51.80 $1.88 I n I I $1.21 I I I I 0 I I I I I I ......... ...... _._ I ......,,.....I ... ... .A........ Actual Expenditure: I I Actual Expenditure: Projected Expenditure: $1,097,177 I $920,907 $1,480,000 44— (1994-95 FY) I —� --- (1995-96 FY) I -I I i —� ,- (1996-97 FY) I I I I I I I I I I I I I I I I 0 a rn a >Q N O n a f Qf m m m O > o S.m O > D Q n 2 0 m Z u r ua. fZ >. Q m m q m > > m g:\excel.dla\om\341➢lduba\ngilrendxls Future Cost 12/97 Trend of Districts Cost for Natural Gas (Future Potential Cost if Negotiated) q _. .. _ _....... ........................ .. .. .. . ........................... __. _. _.... $7.68 ' Future cost based on 0 e I� fixed price . ......................................................................... ......................................................................... .......................... 1 a $2.28 $2.25 1 t F F _ 2 ......... ... .. ..............i.. ................................ ....... .................. ........... ..................... _.__..._. ... . ........... .........!............... .... . ._.. .... I $1.60 $1.06 I $1A2 $1.21 I j I I j I I I I I I _ ................ __ . I ........... ..I..._................................... .I............................. I ... . ............. 1 Actual Expenditure: Actual Expenditure: I Projected Expenditure: $1,097,177 $920,907 I $1,309,000 (198455 FYI - � (1995.96 FY) (1996.97 FYI I I I I I I I I I I I I I I I I I 0 e a s > u n a >. m m rn a > u ,n a >. m ,o rn n > u n Q m O 2 G m u E Q 3 m Q OJ O Z O m ti f Q f _m Q w 0 2 G to. F Q m xn g:%excel.dtMcm1 10Wulaeingiteend As Potential Cost 1097 L TABLE COUNTY SANITATION DISTRICTS OF ORANGE COUNTY Nlelory of Natural Gan Conaumplbn and EapunJllunn(1):FY 9"S TO FY WIT CENTRAL GENERATION OTHER USES TOTAL WE FY 0"1 FYMOB FY 0947 FY04b FYOb46 FY Dow FY84-05 FY 9680 rfY BBAI ltmma S TIA,N S TNNme S Tlbms S Tlwma S Teamre S TbNmB S Tibmla S no.. S Jul 347045 B3104 323.077 81820 411095 81381 ZOBIB 11892 10383 645E 5421 2820 387801 104,796 333400 NOTE 417110 94180 Au b3229 IO1558 WHO 63410 4030b 108501 IT.M 10017 10) 4b5 5518 2888 420755 117513 MOOS 60115 400565 11130E Sep 40008E 104769 405815 79172 MJM 00804 18901 t0850 7631 CUT 3303 2.758 427387 115318 413406 83739 403201 B3 2 Otl 1 399651 NAM 406830 63181 365.3b OO,M2 21387 MISS 10120 5832 7201 3.715 421.318 tO ON 41995D 88113 372 923Ti Nov 382041 08178 389802 83320 360000 113688 28540 ISMS 9O94 50& BSDD 6700 410501 1142M 40B3% 80012 M,50O 110308 p:c M402 08210 370064 79.935 360OW 1525BB 25711 10514 10331 ]BB4 BNp STW 3JI203 105730 YB415 8))69 YBSOO 158268 Jan 323294 02074 31058E )4.975 360000 MAN 10996 10588 13574 7015 B500 SN10 3b280 93.282 SNAGS BI OB1 36B5O0 110.BSO Fob YP047 57607 33904B 68 01 360060 147188 11956 7485 11575 B005 9500 5700 238W3 66082 3W624 72200 308500 152860 Mar 280170 58548 351119 BRIT MOOD 130b8 14122 8820 11490 5005 9500 5100 294300 07m 302808 T!741 358500 13868E M 112 5B2T5 337586 01 3BOOW 112BBB ISM B34] 9 1 CM 9500 5700 201.102 05.622 345707 6BT10 38B500 118668 003913 W16T 304801 08 SOS 3B0 1032b 1J O51 0102 B281 3242 950D Si00 MOST66355 371,143 69,748 368500 106840 Jun 2B406T So 224 3B5 BBi 6B S16 380000 tOD 00B 1)912 111b 5450 20A 9500 5]00 J12805 113JI 3i114) 72 30BfiW IDS7b TOTALS 3.N2451 8&.i80 4.408,355 850,13E 4A50.O95 1,103,Bt1 221.411 132.397 115.501 64.153 99d43 57.702 4,163060 1097171 4M3,OI2 920.911 0,55].530 L461,BM Nab:(11 E YaMHNus 6A SpMBU NNB mOMb11101 CplaVinpllM OCPnInO. DOGS IIW RIIeC18drvBle Olgp(ectlOna. (3)IncluBac pO�atlbn ANelc9nsumpllOn M FY 96191. %getleB mpmnry OOFI h DeSetlen Neluml Cwa IWuma puNlsNa6ln Well blmel Jamel6ele61TH]qB 93e.Idt.br,NfONu vGASLMART%L8 12➢7 For Ed.S« Uxe O„I. AGENDA • ✓1 ' a ❑ COMM.WFO.REM ❑ CONM.ACTIONITEM ITEM ❑ Jr.BOS.CONSENT TRANSMITTAL ❑ Jr.BOB.DISCUSSION mm (NON-CONSENT) ❑ ]P'UBB/La�I/C HHEARINO � � • JT.50S.METING DATE JT.BIDS.AGENDA ITEM NO. MEETING DATE COMM.to.NO. DISTRICT NO. CONTACT FOR INFORMATION (Initials of Originator) OMTS: OMTS PDC: PDC FAHR:01/15/97 FAH -0 ALL 2210, Steve Kozak,2504 EXEC: EXEC STEER: STEER Division No.,Name,and Extension JT.BDS: 0122/97 AGENDA WORDING AND RECOMMENDED ACTION(S): Allende Word no: REVISION TO MATURITY CONSTRAINT FOR THE DISTRICTS'LONG-TERM OPERATING MONIES INVESTMENT PORTFOLIO(All Districts) Recommended Adion(s): Staff recommends that pursuant W Section 16.1 of the Dlsticts'Investment Policy,the Committee adopt a motion to recommend that the Joint Boards of Directors approve the following recommended actions. Pursuant to Me requirements of California Government Code Section 53601,the Districts' external money managers may implement securities purchase authority no sooner Man three months following the data of this Board action. L Revise Section 8.2 of the Districts'Investment Policy to read 'Mortgage-backed securities Issued by an agency of the U.S Government which are backed by pools of mortgages guaranteed by the full faith and crodh of the U.S. Government,or an agency thereof Selection of mortgage derivatives,which include interestcoly payments(10s)and principal-only payments(POs);inverse floaters,and re-remits,is hereby prohibited' 2. Revise Section S.11 of the Districts'Investment Policy to read. 'Collateralized mortgage obligations(CMOs)issued by agencies of Me U.S. Government which are backed by pools of mortgagee guaranteed by Me full faith and credit of Me U.S. Government,or an agency thereof,and asset backed securities rated'Aaa'by Moody's and*AAA'by S&P. Selection of mortgage derivatives,which include ii terest-only payments III and principal-only payments(POs):inverse floaters,and re- remote,is hereby prohibited. Securities eligible far purchase under this Section 8.11 shall be issued by an issuer having a rating on its unsecured long-term debt of'A'or higher. Combined purchases of mortgage-backed securities, CMOs,and asset-backed securities,as authorized under this Section 8.11 may not exceed 20%of the total Long Term Operating Monies portfolio.' 3. Revise Section 11.11 of the Districts'Investment Policy to read: 'No more Man 20%of Me Long Term Operating Monies portfolio may be invested in a combination of mortgage-backed securities, CMOs,and asset-backed securities. Mortgage-backetl securities,CMOs,and asset-backed securities may only be purchased by the Districts'external money managers with prim Board approval,and may not be purchased by the Districts'staff.' a. Authorize Me Distncts'external money managers to purchase mortgage-backed securities,CMOs,and asset-backed securities for the Long Term Operating Monies portfolio,pursuant to the requirements of Section 11.11 of the Districts'Investment Policy. S. Authorize the Demme'external money managers to purchase individual securities, providing the securities are permitted under Section 8.0 of the Policy,which may have a final stated maturity of more than five(5)years from Me data of their purchase,pursuant to the requirements of Section 12.2.1 of the Districts'Investment Policy CEOA REVIEW: Project Is Exempt: NOT APPLICABLE DATE OF MOST RECENT BOARD ACTION ON THIS SPECIFIC Date Notice of Exemption Filed: ITEM: Negative Declaration Approved on Final EIR Approved on_and Notice of Determination filed on_ September 25, 1996 a..,..a,zdse Page 1 of 2 H:\W P.DTATINMIG\CRANETPC.MTGIFAHR.97\FAHR97.06 CURRENT BUDGETICOST CURRENT YEAR CURRENT YEAR- YEAR-TO-DATE REVISED BUDGET INFORMATION BUDGET AMOUNT TO-DATE BUDGET BALANCE TOTAL EXPENDITURES aa+�auaex o�uainmlml TOTAL BUDGETED AMT.: N/A N/A NIA NIA N/A SOURCE: JO Schedule/Une items: AMOUNT OF TRANSFER: Schedule/Una Item: TOTAL PROJECT BUDGET ORIGINALBUDGET PREVIOUSBUDGET BUDGET CHANGE REVISED TOTAL INFORMATION TOTAL CHANGES THIS AIT PROJECT BUDGET First Year In Budget: Revenue producing program. Master Plan Estimate: Veer of Flmt Coats: THIS AITNENDOR/PROJECT COST ORIGINAL BID,PO, CHANGE ORDERS, AMOUNT AMENDED PROJECT INFORMATION CONTRACT FUNDS PREV. REQUESTED THIS AMOUNT AMOUNT APPROVED AIT WILL PROJECT REQUIRE ADDITIONAL PERSONNEL? NO REQUIRES BOARD POLICY ACTION? YES RYES,state number: _Permanent UmItad Term If YES,explain in ADDITIONAL INFORMATION section C C RENCES: ATTACHMENTS TO AGENDA(Dat) 3o oee 9(6 To Committee 1. StafRepod igna[u Date 2. Attachment'A' 3. Attechment'B' D" on ana f nee) c, J. Attachment'C' SI nature Date To Jt.ads.' Depenmen ead(Or Designee) eture Date Assistant General Manager(Or Designee) SK c: Department Head AGM-Administration AGM-Operations General Manager ,,.= Page 2 of 2 H:\W P.DTA\FIN\??t O\CRANEWPC.MTGWAHR.97\FAHR97.06 STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Regular Board Meeting of Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 held on 1979 was duly posted for public inspection in the main lobby of the Districts' offices on 191. ////���� IN WITNESS WHEREOF, I have hereunto set my hand this day of Cry 19 Penny Kyle, .$ re of each of the Boards of Directors bf County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11. 13 & 14 of Orange County, California BSlrarms 7A r . e 4 q COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA MINUTES JOINT BOARD MEETING DECEMBER 18, 1996 RICTS OF p9gy � z u a ...wv THE ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 ve ROLL CALL A regular meeting of the Boards of Directors of County Sanitation Districts Nos. 1,2, 3,5,6, 7, 11, 13, and 14 of Y Orange County,California,was held on December 18, 1996, at 7:30 p.m.,in the Disbricts'Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present for Districts Nos. 1, 2, 3,5,6,7, 11, 13, and 14 as follows: ACTIVE ALTERNATE DIRECTORS DIRECTORS DISTRICT NO.1: __X__ Pat McGuigan,Chair _ Ted R. Moreno x James M.Ferryman,Chair pro tam _ Arthur Perry Mark A,Murphy Joanne CoontZ • _ Thomas R.Saltarelt Jim Potts • Roger Stanton William G.Steiner DISTRICT NO.2: x Norman Z Eckenrode,Chair Carol Downey • Mark A Murphy,Chair pro tam Joanne Coontz • Steve Anderson John Holmberg John Collins George Scott •_ Barry Denes Bob Bell • Burnie Dunlap Glenn Parker Pat McGuigan Ted R.Moreno • Chris Norby Don Bankhead • Sheldon Singer George L Zlaket • Roger Stanton William G.Steiner Hank Wedaa x Mark Schwing _a Bob Zemel _ Tom Daly DISTRICT NO.3: x Margie L. Rice,Chair _ James V.Evans x Sheldon Singer,Chair pro tam _ George L.Daket x Steve Anderson _ John Holmberg Y Arthur C. Brown _ Patsy Marshall x George Brown _ Mariyn Bruce Hastings x Tom Carroll _ Mary Ann Jones x John Collins George Scott VACANT Harry M.Dotson �_ Bumie Dunlap Glenn Parker • Eva Miner-Bradford Paul F.Walker I _ Pat McGuigan Ted R.Moreno �I_ Chris Norby Don Bankhead xL_ Roger Stanton William G. Steiner _a Dave Sullivan Tom Hannan * Charles E.SyMa Alice B.Jempsa $ Bob Zemel _ Tom Day DISTRICT NO.5: x Jan Debay,Chair _ John E. Noyes * William G.Steiner,Chair pro tam Roger Stanton John E.Noyes x Jan Debay DISTRICT NO.B: x James M.Ferryman,Chair _ Arthur Perry x Jan Debay,Chair pro tam Tom W.Thomson x William G.Steiner _ Roger Stanton DISTRICT NO.7: , x Barry Hammond,Chair _ Christina Shea x Thomas R.Saltarelli,Chair pro tern _ Jim Potts Jan Debay _ Tom W.Thomson • James M. Ferryman _ Arthur Perry • Pat McGuigan _ Ted R.Moreno • Mark A. Murphy Joanne Coontz • William G.Steiner _ Roger Stanton DISTRICT NO.11: _ x Shirley Dettloff,Chair Tom Harman •_ ,Roger Stanton Wtlliam G.Steiner __j_ Dave Sullivan Tom Harman DISTRICT NO. 13: x Burnie Dunlap,Chair Glenn Parker x William G.Steiner,Chair pro tam Roger Stanton x Mark A-Murphy Joanne Coontz x Mark Schwing Hank Wedaa a Bob Zemel Tom Day DISTRICT NO. 14: x Thomas R.Saharelli,Chair Jim Potts x Mark A Murphy,Chair pro tam Joanne Coontz x Barry Hammond Christina Shea x_ William G.Steiner Roger Stanton . _ Peer A Swan Darryl Miller -2- County Sanitation Districts of Orange County Minutes 12/18/96 STAFF MEMBERS PRESENT: Don F. McIntyre, General Manager, Blake P. Anderson, Assistant General Manager- Operations, Judith A. Wilson, Assistant General Manager-Administration, Penny Kyle, Board Secretary, Chris Dahl, John Defile, Mark Esquer, Janet Gray, Ed Hodges, Steve Kozak, David Ludwin, Mike Moore, Bob Dolan, Mike Peterman, Doug Stewart, Gary Streed, Michelle Tuchman, Nancy Wheatley, Ryal Wheeler, Chuck Winsor, Paula Zeller OTHERS PRESENT: Thomas L. Woodruff, General Counsel, Jamel Demir, William G. Knopf, Phil Stone RECEIVE AND FILE MINUTE EXCERPTS RE BOARD APPOINTMENTS (District Nos 1.2.3.5.6.7.11 &13) MOTION: Receive and file minute excerpts from the following re election of mayors, appointment of alternate Directors and seating new members of the Boards: (`Mayor) City/Acencv District Active Director Alternate Director Cypress 3 Tom Carroll* Mary Ann Jones Huntington Beach 3 & 11 Dave Sullivan Tom Harman 11 Shirley Dettloff Tom Hannan La Habra 2 &3 Steve Anderson John Holmberg La Palma 3 Eva G. Miner-Bradford Paul F. Walker Los Alamitos 3 Charles E. Sylvia Alice B. Jempsa' Newport Beach 5 Jan Debay' John E. Noyes 5 John E. Noyes Jan Debay' 6 &7 Jan Debay' Tom W. Thomson Yorba Linda 2 Hank Wedaa Mark Schwing' 13 Mark Schwing' Hank Wedaa Costa Mesa 1, 6 & 7 James M. Ferryman Arthur Perry Midway City 3 Margie L. Rice James V. Evans Sanitary District Buena Park 3 Arthur C. Brown' Patsy Marshall -3- County Sanitation Districts of Orange County v Minutes 12/18/96 ELECTION OF CHAIR PRO TEM (District No 2): The Joint Chair announced that the Chair pro tem of District No. 2 had been vacated by a change in Board representation and that election of a new Chair pro tem was in order. MOTION: Elect Director Mark A. Murphy as Chair pro tem of District No. 2. ELECTION OF CHAIR (District No. 3): The Joint Chair announced that the Chair of District No. 3 had been vacated by a change in Board representation and that election of a new Chair was in order. MOTION: Elect Director Margie Rice as Chair of District No. 3. ELECTION OF CHAIR (District No. 11): The Joint Chair announced that the Chair of District No. 11 had been vacated by a change in Board representation and that election of a new Chair was in order. CAA TION; Elect Director Shirley Dettloff as Chair of District No. 11. ELECTION OF CHAIR AND CHAIR PRO TEM (District No. 13): The Joint Chair announced that the Chair of District No. 13 had been vacated by a change in Board representation and that election of a new Chair was in order. MOTION. Elect Director Burnie Dunlap as Chair of District No. 13, The Joint Chair then announced that the Chair pro tem of District No. 13 was vacant and that election of a new Chair pro tem was in order. MOTION: Elect Director William G. Steiner as Chair pro tem of District No. 13. PUBLIC COMMENTS Ryal Wheeler, an employee of the Districts, directed his comments to the new Directors regarding a report prepared by Confidential Management Services, Inc. -4- County Sanitation Districts of Orange County Minutes r 12/18/96 ADOPT RESOLUTIONS OF APPRECIATION TO RETIRING DIRECTORS (All t ' s)• The Joint Chair requested resolutions of appreciation be adopted and presented to the following retiring active Directors: CibdAgencv District Director Resolution No. La Habra 2 & 3 James Flora 96-90 Buena Park 3 Don R. Griffin 96-91 Huntington Beach 3 & 11 Victor Leipzig 96-92 La Palma 3 Wally Linn 96-93 Stanton 3 Sal A. Sapien 96-94 Board of Supervisors 1,2,3&11 Roger R. Stanton 96-95 Yorba Linda 2 Daniel T. Welch 96-96 Newport Beach 5 John C. Cox, Jr. 96-97 Yorba Linda 13 John M. Gullixson 96-98 Cypress 3 Walter K. Bowman 96-99 The resolutions were then presented to Walter Bowman, Jim Flora, Don Griffin, John Gullixson, Victor Leipzig, Sal Sapien, and Roger Stanton. Outgoing Directors John C. Cox, Wally Linn, and Dan Welch were unable to attend the meeting that evening. REPORT OF THE JOINT CHAIR The Joint Chair announced the following tentatively scheduled upcoming meetings as follows: Operations, Maintenance, and Technical Services Committee - No meeting scheduled for January Planning, Design, and Construction Committee -Thursday, January 9, at 5:30 p.m. -5- County Sanitation Districts of Orange County Minutes 12/18/96 Finance, Administration, and Human Resources Committee- Wednesday, January 15, at 5:30 p.m. New Directors Orientation &Tour- Saturday, January 18, at 9:00 a.m. Ad Hoc Committee re Strategic Plan Committee - Monday, January 20, at 5:00 p.m. Steering Committee -Wednesday, January 22, at 5:30 p.m. Strategic Plan Workshop - Saturday, January 25, at 9:00 a.m. The upcoming holidays for which the Districts' office will be closed will be December 24 and 25, 1996, and January 1, 1997. The Joint Chairman invited departing and continuing Directors, Executive Management, and Board Secretary staff to a reception that he would be hosting at Chevy's immediately following the meeting. The Joint Chairman advised of an orientation for new Directors which has been scheduled for Saturday, January 18, 1997. Returning Directors were also invited to attend. He advised that his policy would be to permit Directors to serve on committees only if they have attended a Directors' orientation session. Directors' spouses were also invited. APPROVAL OF MINUTES (All Districts) There being no corrections or amendments to the minutes of the regular meeting held November 20, 1996, the Chair ordered that said minutes be deemed approved, as mailed. RATIFICATION OF PAYMENT OF JOINT AND INDIVIDUAL DISTRICT CLAIMS (All Districts) MOTION: Ratify payment of Joint and Individual District claims set forth on exhibits W, , "B", and "C", attached hereto and made a part of these minutes, and summarized below: County Sanitation Districts of Orange County Minutes r 12/18/96 ALL DISTRICTS 10130M 11/13/96 MISC. Joint Operating Fund - $1,039,494.57 $429,351.58 $40,191.94 Capital Outlay Revolving Fund - 2,594,797.38 270,596.77 918.55 Joint Working Capital Fund - 391,687.08 161,365.62 8341.18 Self-Funded Insurance Funds - 17,924.20 64,892.12 4,177.50 DISTRICT NO 1 - 4,837.49 19,523.41 904.00 DISTRICT NO. 2 - 18,437.32 53,717.60 6,808.77 DISTRICT NO. 3 - 223,302.08 56,991.24 11,322.30 DISTRICT NO. 5 - 2,314.11 11,752.21 4,571.45 DISTRICT NO. 6 - 2,850.22 1,874.82 373.00 DISTRICT NO. 7 - 7,954.18 9,763.09 3,316.20 DISTRICT NO. 11 - 5,052.84 9.035.85 1,254.44 DISTRICT NO. 13 - 12.75 0.00 0.00 DISTRICT NO. 14 - 75.00 0.00 0.00 DISTRICT NOS. 5 & 6 JOINT - 16.66 5,569.61 5,569.61 DISTRICT NOS. 6 & 7 JOINT - 213.74 4,466.76 2,366.76 DISTRICT NOS. 7 & 14 JOINT - 811.11 9,843.10 5,988.33 $4.309.780.73 1.108.743.78 $96.104.03 DRAFT STEERING COMMITTEE MINUTES (All Districts): A verbal report was presented by John Collins, Chair of Steering Committee, re the December 18, 1996 meeting. MOTION: Receive and file draft Steering Committee Minutes for the meeting held on November 20, 1996. DRAFT FINANCE ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES (All Districts): A verbal report was presented by Director George Brown, Chair of the Finance, Administration, and Human Resources Committee, re the December 11, 1996. meeting. MOTION: Receive and file draft Finance, Administration and Human Resources Committee Minutes for the meeting held December 11, 1996. TREASURER'S oEpORT FOR THE MONTH OF NOVEMBER 1996 (FAHR96-073) (All s is MOTION: Receive and file Treasurer's Report for the month of November 1996. -7- County Sanitation Districts of Orange County Minutes 12/18/96 SELECTION OF INSURANCE BROKERS OF RECORD FOR THE DISTRICTS' PROPERTY/CASUALTY/LIABILITY AND EMPLOYEE MEDICAL INSURANCE PROGRAMS (FAHR96-74) (All Districts) MOTION: 1) Approve the selection of Robert F. Driver Associates to serve as the Districts' Properly/Casualty/Liability Insurance Broker of Record for a three-year period commencing on January 1, 1997, with the Districts' option to renew for an additional two years thereafter; and 2) Approve the selection of Burnham Benefits Insurance Services to serve as the Districts' Employee Medical/Health Care Insurance Broker of Record for a three-year period commencing on January 1, 1997, with the Districts' option to renew for an additional two years thereafter. REAL PROPERTY LEASE AGREEMENT WITH VILLAGE NURSERIES L.P., AT PLANT NO 1 SPECIFICATION NO. L-018 (FAHR96-77) (All Districts) MOTION: 1)Authorize execution of the Real Property Lease Agreement with Village Nurseries at a lease rate favorable to the Districts; 2) Direct staff to review Village Nurseries' financials in making a lease rate decision; and 3) include in the Lease Agreement a 30-day cancellation clause with cause, and a 6-months' cancellation clause for any reason. APPROVE REVISED SANTA ANA WATERSHED PROJECT AUTHORITY (SAWPA) CONTINUING GUARANTEE AGREEMENT AND AUTHORIZE DISTRICTS' EXECUTION (All Districts) MOTION: Adopt Resolution approving a Continuing Guarantee of the Wastewater Treatment and Disposal Agreement with SAWPA and each of its five member agencies, and authorize the Chair to sign said agreement. AMENDMENT NO 1 TO THE COMMUNICATIONS SITE LEASE AGREEMENT WITH COX COMMUNICATIONS, SPECIFICATION NO L-017 (All Districts) MOTION: Approve Amendment No. 1 to the Site Lease Agreement with Cox Communications, Specification No. L-017, providing for modification of the notification of termination period at no increase in cost to the Districts. -8- County Sanitation Districts of Orange County Minutes 12/18/96 JOB NO P1-51 (REBID) COMPRESSED NATURAL GAS REFUELING STATION (All Districts): The Director of Engineering requests that a construction contract be awarded to construct a compressed natural gas refueling station and public dispenser. MOTION: 1) Receive and file Addendum No. 1 to the plans and specifications making miscellaneous clarifications and corrections; 2) Receive and file bid tabulation and recommendation; 3) Waive bid irregularity and accept low bid of Airpol Construction, Inc.; and 4) Authorize award of a contract to Airpol Construction for Job No. P1-51 (Rebid), Compressed Natural Gas Refueling Station, to construct a compressed natural gas refueling station and public dispenser, in a total amount of$663,856.00. AGREEMENTS RE REHABILITATION OF BOLSA CHICA STATE BEACH SEWERAGE SYSTEM (All Districts): The Director of Engineering, in conjunction with the Director of Technical Services, requests approval of a Standard Agreement with the State of California, Department of Parks and Recreation, and a Professional Services Agreement with Camp Dresser& McKee Inc. for planning and design services to rehabilitate or replace portions of the Bolsa Chica State Beach sewerage system. Nancy Wheatley, Director of Technical Services, addressed the Boards of Directors on this matter. MOTION: 1) Find that the matter arose subsequent to the posting of the agenda pursuant to authority of Government Code Section 54954.2(b)(2); 2) Authorize the General Manager to execute a Standard Agreement with the State of California, Department of Parks and Recreation, for an amount not to exceed $75,000.00, in a form approved by General Counsel; 3) authorize the General Manager to execute a Professional Services Agreement with Camp Dresser& McKee Inc. Providing for planning and design services to include a project report and preliminary plans and specifications, in an amount not to exceed $61,935.00, and 4) authorize the Director of Finance to temporarily use a portion of the approved 1996-97 CORF budget for Miscellaneous Projects, CORF item C.7.c., providing funding on this project until such time as the preliminary design is completed per the Standard Agreement and the Slate reimburses the Districts for the costs provided for in said Agreement. -9- County Sanitation Districts of Orange County Minutes 12/18/96 AMENDMENT NO, 1 TO THE CONTRACT FOR PURCHASE OF NATURAL GAS SPECIFICATION NO. P-170 (All Districts): The Operations and Maintenance Department requests that the Contracts Administrator/Purchasing Manager be authorized to negotiate Amendment No. 1 to the contract with Pan Energy Trading and Market Services, L.L.C., in order to reduce projected natural gas expenses for 1996-97. Bob Dolan, Director of Operations & Maintenance, addressed the Boards of Directors on this matter. The Directors then amended the recommended action as stated on the agenda. MOTION: 1) Find that the matter arose subsequent to the posting of the agenda pursuant to authority of Government Code Section 54954.2(b)(2); 2) Refer the request to negotiate and execute Amendment No. 1 to the contract for Purchase of Natural Gas, Specification No. P-170, with Pan Energy Trading and Market Services, L.L.C. to the Finance, Administration and Human Resources Committee for further study and recommendation. CONTRACT NO. 2-7A. MODIFICATIONS TO PORTIONS OF ATWOOD SUBTRUNK FOR RIVERSIDE FREEWAY RECONSTRUCTION OF 91/57 INTERCHANGE (District No l: The Director of Engineering requests approval of an agreement which provides for the reimbursement of all costs associated with the design and construction of Contract No. 2-7A, approval of plans and specifications, authorization to advertise for bids and to award the contract for extending concrete encasement at two locations and constructing two manholes to accommodate the freeway widening. MOTION: 1) Adopt Resolution approving Utility Agreement No. 12-UT-389, with the State of California, Department of Transportation, District 12 providing for reimbursement of all costs for design, construction and inspection to County Sanitation District No. 2 for Contract No. 2-7A to extend concrete encasement at two locations and constructing two manholes to accommodate the freeway widening, at an amount estimated at $83,016.00; 2) Approve plans and specifications on file at the office of the Board Secretary; 3) Authorize the General Manager to set January 21, 1997 at 11:00 a.m. for bid opening; 4) Authorize the Board Secretary to publish the Notice Inviting Bids; and 5) Approve a waiver of Section I.A.1 of Exhibit A to Resolution No. 95-62 and authorize the General Manager to award a construction contract to the lowest responsible bidder for Contract No. 2-7A for a contract extending concrete encasement to accommodate the freeway widening. -10- County Sanitation Districts of Orange County Minutes ' 12/18/96 REIMBURSEMENT AGREEMENT WITH THE CITY OF NEWPORT BEACH RE CONTRACT NO. 5-41, RELOCATION AND MODIFICATIONS TO SEWERS FOR THE WIDENING OF NEWPORT BOULEVARD AND PACIFIC COAST HIGHWAY (District Nos. 5 & 6): The Director of Engineering requests approval of an agreement to reimburse the City of Newport Beach for design and construction costs to construct a parallel force main for the Lida Pump Station, replace a portion of the District No. 6 Trunk Sewer and miscellaneous adjustments to manholes and valves in the City of Newport Beach's Pacific Coast Highway - Newport Boulevard Intersection Improvements Project. Dave Ludwin, Director of Engineering, requested the motion be amended to reflect the correct total project budget of$463,040.00. MOTION: 1) Authorize execution of the Agreement with the City of Newport Beach providing for reimbursement to the City of Newport Beach for design and construction costs for Relocation and Modifications to Sewers for the Widening of Newport Boulevard and Pacific Coast Highway, Contract No. 5411, in an amount estimated at $397,450.00 plus 5% of the final construction costs for administration; and 2) Authorize a total project budget of$463,040.00. ADJOURNMENTS (All Districts): The Chair declared the meeting adjourned at 8:36 p.m. Secretary of I e B ds of Directors of County Sam ion istricts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 _11_ FUND NO 0199 - JT DIST WORKING CAPITAL PROCESSING DATE 10 4M PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID t0OWS POSTING DATE 10130M WARRANT NO. VENDOR AMOUNT DESCRIPTION 165133 ACWA $120.00 SALARY&BENEFITS SURVEY 155134 ASL CONSULTING ENGINEERS $1,409.01 ATWOOD SUBTRUNK PLAN PREPA.RATION 166135 AT&T-MEGACOM SERVICE $165.88 LONG DISTANCE TELEPHONE SERVICES 155136 AWSI $299.00 TESTING 155137 A.2 LOGIC SYSTEMS $233.48 LAB SUPPLIES 155138 ACCU STANDARD $57.50 CHEMICALS 155139 AIR PRODUCTS&CHEMICALS $36.644.00 O&M AGREEMENT 0XY GEN.SYST.M.O.8-9A9 155140 ALLIANCE FOR MARINE SENSING $10.00 SUBSCRIPTION 155141 AMERICAN CRANE INSTITUTE $7,134.00 SAFETY TRAINING 155142 AMERICAN TYPE CULTURE COLLECTION 5247.60 LAB SUPPLIES 155143 A-PLUS SYSTEMS $1,299.20 NOTICES&ADS 155144 AQUATIC BIOASSAY&CONSULT $235.00 LAB SERVICES 155145 ASBURY ENVIRONMENTAL SERV. $60.00 WASTE OIL REMOVAL 155146 ATKIWJONES COMPUTER SERVICE $321.30 SERVICE AGREEMENT 165147 AWARDS&TROPHIES $30.05 PLAQUES 155148 E S BABCOCK&SONS INC $1,080.00 LAB ANALYSIS 156149 BALANCE CONSULTING,INC. 5870.00 TRAINING REGISTRATION 155150 BATTELLE $4.500.00 PROFESSIONAL SERVICES M03-27-96 tg 155151 BATTERY SPECIALTIES $14.82 BATTERIES 159152 BEST TOWING SERVICE $B0.00 TOWING SERVICES WH 155153 WT BILLARD $302.30 BUILDING REPAIRS y 155164 810GR0 DIVISION $20.373.90 RESIDUALS REMOVAL M0426.95 155156 BLACK&VEATCH $1,098.82 ENGINEERING SERVICES P146,P2.55 156155 BLACK BOX CORP S59.61 REPAIR FIBER OPTIC TRANSCEIVER 155157 BLOOMBERG L.P. $4.994.21 FINANCIAL MONITORING M.0.4-14-93 155158 BNA COMMUNICATIONS INC $730.55 PUBLICATION 155159 BON-A-RUES $152.33 TRUCK PARTS 155160 BOOTBARN $2D4.51 REIMBURSABLE SAFETY SHOES 155161 BOYLE ENGINEERING CORP. $3.260.67 ENGINEERING SERVICES 155162 BUDGET JANITORIAL $3.330.00 JANITORIAL SERVICES M01-12-94 155163 CPAQA/SPG $23.00 OFFICE SUPPLIES 155104 CS COMPANY $183.17 PLUMBING SUPPLIES 155165 CWEA $1,220.00 CONFERENCE REGISTRATION 155166 CALIFORNIA AUTO COLLISION,INC. $880.36 TRUCK BODY REPAIR 155167 CALIF RELOCATION SERVICES $540.00 MOVING SERVICES 155168 CAMALI CORP. $1,300.00 SERVICE AGREEMENT 165169 CARLETON ENGINEERS $2,515.00 ENGINEERING SERVICES-AIR QUALITY 155170 CENTURY SAFETY INST.&SUPPLY $235.50 SAFETY SUPPLIES 156171 CHEMINEER INC $6.119.90 GEARBOX 155172 COLEMAWCASKEY ARCHITECTS $11.273.60 PROFESSIONAL SERVICES J-38-1 155173 COMMUNICATIONS PERFORMANCE GROUP $31,205.00 PROFESSIONAL SERVICES M0 IU-25A5 155174 CONSOLIDATED ELECTRICAL DIST $9,486.70 ELECTRIC PARTS 155175 CONTRACTORS EQUIPMENT CO $102.73 MECHANICAL SUPPLIES 165170 CONVERSE CONSULTANTS 0 C $5,451.10 CONSULTING SERVICES M.0.8-11-93 155177 COOPER CAMERON CORP. $2,990.88 ENGINE PARTS 165178 CORPORATE EXPRESS $614.76 OFFICE SUPPLIES FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE VV24196 PAGE 2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 10/JM POSTING DATE 10I30/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155179 COUNTERPART ENTERPRISES $512.89 MECHANICAL SUPPLIES 155180 CRANE PRO SERVICES $1,022.10 CRANE REPAIR 155181 CREATIVE MANAGEMENT SOLUTIONS $3,000.00 CONSULTING SERVICES 155182 JAMES DARLINGTON $2,868.75 PROFESSIONAL SERVICES 156183 DATA CLEAN CORP $728.00 JANITORIAL SERVICES 155184 ALBERT W.DAVIES,INC. $191.294.43 CONSTRUCTION 3-36R 155185 TOM DAWES $452.34 EXPENSE REIMB. 155186 ABSALON DE CASTRO $330.60 EXPENSE REIMB, 155187 DEL MAR ANALYTICAL $1,218.00 BIOSOLIDS ANALYSIS 185188 DELTA DENTAL PLAN OF CALIF. $5.985.28 DENTAL INSURANCE PLAN M.0.1-12-94 165180 DICKSONS $999.92 MECHANICAL PARTS 155190 MICHAEL F.DILLON $1,100.00 PROFESSIONAL SERVICES 165191 ROBERT F.DRIVER ASSOC. $428.00 PERSONNEL INSURANCE CONSULTANT 155122 EG&G SEALOL ID,INC. $2,150.69 MECHANICAL PARTS 155193 ENS RESOURCES INC $219.35 PROFESSIONAL SERVICES 155194 EAGLE DISTRIBUTION $499.75 MECHANICAL PARTS 165195 EASTMAN INC $420.59 OFFICE SUPPLIES [0 155196 ELCAN TECHNOLOGIES CORP $355.14 PATCH CORDS x 155197 ENCHANTER,INC. $4.200.00 OCEAN MONITORING M.O.5.24-95 Iy 155198 ENVIRONMENTAL RESOURCE ASSOC. 3408.00 LABSERVICES 01 155199 ERNST&YOUNG $2,914.00 PROFESSIONAL SERVICES MO 7.20-95 H 155200 FMC CORPORATION $27,045.01 HYDROGEN PEROXIDE MO 9.14-94 H 155201 FEDERAL EXPRESS CORP. $63.00 AIR FREIGHT 155202 FILTERLINE CORP $853.28 MECHANICAL PARTS 155203 FISCHER&PORTER CO. $783.83 CHLORINATION SUPPLIES ry 155204 FLICKINGER CO $505.00 VALVE REPAIR 155205 FLOSYSTEMS $%446.04 PUMP PARTS 155208 FOLSOM LAKE FORD $19.162.10 TRUCK 155207 FORD SAUVAJOT MGMT GROUP $1,819.84 CONSOLIDATION SERVICES 155208 FOUNTAIN VALLEY CAMERA $41.70 PHOTO SUPPLIES 155209 FRANKLINOUESTCO $0.131.71 TECHNICAL TRAINING 155210 FRYS ELECTRONICS $7.352.43 ELECTRONIC&COMPUTER SUPPLIES 155211 GCS SERVICE,INC. $135.10 MECHANICAL PARTS 155212 GKK CORPORATION $3,219.10 PROFESSIONAL SERVICES 155213 EST,INC. $1,254.63 OFFICE SUPPLIES 155214 GANAHL LUMBER CO. $332.95 LUMBERIHARDWARE 155215 GATEWAY MEDICAL CENTER $116.00 PRE-EMPLOYMENT PHYSICAL EXAMS 156216 GENERAL TELEPHONE CO. $4,773.95 TELEPHONE SERVICES 155217 WIN GRAINGER,INC. $266.57 COMPRESSOR PARTS 155218 GRAPHIC CONTROLS $245.19 INSTRUMENT SUPPLIES 155219 GRASBYS.T.I. $3,367.72 ENGINE PARTS 155220 GRASEBY INFRARED $222.60 REPAIR 155221 GREAT AMERICAN PRINTING $4,451.96 PRINTING 155222 DGA CONSULTANTS $1,923.68 SURVEYING SERVICES M.0.6.8.94,M08-23-95 155223 HAAKER EQUIPMENT CO. $547A3 TRUCK PARTS 155224 HACH COMPANY 3901.01 LAB SUPPLIES FUNDNO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 10/24/96 PAGE REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 1013N98 POSTING DATE 10130M WARRANT NO. VENDOR AMOUNT DESCRIPTION 155225 WILLIAM HAMILTON AND ASSOCIATE $1,395.00 PROFESSIONAL SERVICES 155226 HARBOUR ENGINEERING $16,852.71 MECHANICAL PARTS 155227 HARRINGTON INDUSTRIAL PLASTIC $153.29 PLUMBING SUPPLIES 155226 HARTZELLFAN $204.15 EXHAUSTFANS 155229 WILLIAM D.HAUSER S205.60 EXPENSE REIMB. 155230 PL HAWN CO,INC. $152.70 ELECTRIC SUPPLIES 155231 ROY A.HENDY $333.10 EXPENSE REIMB. 155232 HERTZ CLAIM MANAGEMENT $2.083.33 WORKERS COMP CLAIMS ADMIN. 155233 HEWLETT PACKARD $56.03 SERVICE AGREEMENT 165234 HILTI,INC. $1.143.12 TOOLS 166235 HI STANDARD EMER VEHICLE $1,353.33 TRUCK PARTS 155236 EDWIN E.HODGES $197.75 EXPENSE REIMB. 155237 HOME DEPOT $134.16 SMALL HARDWARE 155238 RS HUGHES CO,INC. $1.510.30 PAINT SUPPLIES 155239 HUMAN SYNERGISTICS INTNL $920.00 TRAINING MATERIALS 155240 IPCO SAFETY $2,137.77 SAFETY SUPPLIES 155241 INDUSTIRAL METAL SUPPLY CO. $1.338.91 METAL [9 155242 INDUSTRIAL THREADED PRODUCTS $755.51 CONNECTORS W 155243 INTERSTATE BATTERY SYSTEMS $272.34 BATTERIES H 155244 INTUITIVE TECHNOLOGY $315.00 SOFTWARE H N 155245 IRVINE RANCH WATER DISTRICT $29.00 WATER USE y 155246 JP MORGAN SECURITIES $23.345.08 COP REMARKETING AGREEMENT 155247 JAMISON ENGINEERING $1,343.06 CONSTRUCTION SERVICES 0y 155248 GREAT WESTERN SANITARY SUPPLY $185.29 JANITORIAL SUPPLIES I 155249 MIROSLAW JAROSLAWSKI $232.35 EXPENSE REIMB. w 155250 JAYS CATERING $1,098.57 DIRECTOR5 MEETING EXPENSE 155251 JENSEN INSTRUMENTS CO. $3,822.45 GAUGE 155252 JOHNSTONE SUPPLY W".24 ELECTRIC PARTS 155253 FRANCES L.KALUZNY $520.00 PROFESSIONAL SERVICES 155254 KELLI BOND ASSOCIATES $875.00 MANAGEMENT TRAINING 155266 KELLY WRIGHT HARDWOODS $1,470.24 LUMBER 155256 KEMIRON PACIFIC,INC. $68,369.44 FERRIC CHLORIDE MO9-27-95 155257 KING BEARING,INC. $605.08 MACHINE SUPPLIES 155258 KNOX INDUSTRIAL SUPPLIES $299.39 TOOLS 155259 KONICA PHOTO WEST $190.09 CREDIT REFUND 155260 LAFCO ORANGE COUNTY $20.00 MANAGEMENT WORKSHOP FEE 165261 LAIDLAW ENVIRONMENTAL SERVICES $1,047.66 HAZARDOUS MATERIAL DISPOSAL 155262 LASERALL CORP. $205.00 PRINTER MAINTENANCE 155263 LEACH CORP $4.822.20 CONNECTION FEE REFUND 155264 LEE B RO CONSULTING ENGINEERS,INC. $22.258.37 ENGINEERING SERVICES 165265 DAVID A.LUDWIN $780.63 EXPENSE REIMB. 155266 MDT $936.00 MAINTENANCE AGREEMENT 155267 MPS $35.93 PHOTOGRAPHIC SERVICES 155268 MAINTENANCE TECHNOLOGY CORP. $897.67 MECHANICAL SUPPLIES 155269 MARGATE CONSTRUCTION,INC. $1,717,904.63 CONSTRUCTION PI-W2 155270 MARGATE CONSTRUCTION,INC. $447,709.33 CONSTRUCTION P141,P143,ET.AL. FUNDNO 9199 - JT DIST WORKING CAPITAL PROCESSINGDATE 1024R6 PAGE4 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 10I70MO POSTING DATE 10I30196 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155271 MARVAC DOW ELECTRONICS $75.61 INSTRUMENT SUPPLIES 155272 GREG MATHEWS $169.95 EXPENSE REIMB. 155273 MIKE MCCUSKER $354.61 EXPENSE REIMB. 155274 DONALD F.MCINTYRE $1.615.80 EXPENSE REIMB. 155275 MC JUNKIN CORP. $270.43 PLUMBING SUPPLIES 165276 MEDLIN CONTROLS CO. $479.45 INSTRUMENT SUPPLIES 155277 MELLON TRUST $14,950.33 INVESTMENT CUSTODIAN BANK 155278 MESA MUFFLER $87.77 AUTO PARTS 155279 MICROSICS CORPORATION $66.00 FREIGHT CHARGE 155280 MICROWARE COMPUTING,INC. $1.432.00 SOFTWARE 165281 MIDWAY MFG.&MACHINING $11.475.22 MECHANICAL REPAIRS 155282 MINNESOTA WESTERN VISUAL PRES. $32325 LAB SUPPLIES 155283 MISSION INDUSTRIES $3.209.35 UNIFORM RENTALS 155284 MOORE INDUSTRIES $875.54 INSTRUMENT SUPPLIES 155285 MICHAEL D.MOORE $817.90 EXPENSE REIMB. 165286 NAT WEST MARKETS $1.250.00 INTEREST DRAW FEES 165287 NATIONAL FIRE PROTECTION $380.00 SUBSCRIPTION PJ 155288 NATIONAL TECHNOLOGY TRANSFER $6,610.60 TECHNICAL TRAINING x 155289 NATIONAL WATER RESEARCH $50.000.00 ANNUAL CONTRIBUTION 2 156290 NEAL SUPPLY CO. $1.156.70 PLUMBING SUPPLIES H 07 165291 NETWORK GENERAL CORP. $2.837.92 MAINTENANCE AGREEMENT H 155292 COS REPROGRAPHICS INC. $105.40 PUBLICATION H 155293 OFFICE DEPOT BUSINESS SERVICES DIVISION $11016.59 OFFICE SUPPLIES 155294 THE OHMART CORP. $8.600.79 INSTRUMENT SUPPLIES 155295 OMEGA CORPORATION $376.00 SECURITY SYSTEM REPAIRS p 155298 ORACLE CORPORATION $640.00 SOFTWARE 155297 ORANGE COAST PETROLEUM EQUIP $925.45 GAS PUMP PARTS 155298 ORANGE COURIER 921.00 COURIER SERVICES 155299 ORANGE VALVE&FITTING CO. $299.71 FITTINGS 155300 ORRICK HERRINGTON&SUTCLIFFE $6,000.00 PROFESSIONAL SERVICES 155301 OXYGEN SERVICE $2.949.12 SPECIALTY GASES 155302 COUNTY OF ORANGE $1.050.00 PROCESSING FEE 155303 ORANGE CO EMPLOYEES $210.632.00 1995.96 EARLY RETIREMENT BENEFITS 155304 COUNTY OF ORANGE $5,848.00 UNDERGROUND TANK FEE 155305 P&D CONSULTANTS INC $983.24 PROFESSIONAL SERVICES 1553DS PACIFIC MECHANICAL SUPPLY $109.18 PLUMBING SUPPLIES 155307 PACIFIC PARTS $34,971.71 INSTRUMENT PARTS 155308 PACIFIC BELL $1.289.57 TELEPHONE SERVICES 155W9 PAGENET $780.12 RENTAL EQUIPMENT 155310 JOSEPH W.PARK JR. $246.26 EXPENSE REIMB. 155311 PARKHOUSE TIRE,INC. $2,918.84 TIRES 155312 PARTS UNLIMITED $607.88 TRUCK PARTS 155313 PEDERSON COMMUNICATIONS $650.00 PROFESSIONAL SERVICES 155314 PERFORMANCE ANALYTICAL $800.00 LAB SUPPLIES 16015 ROBERT PETERS $455.88 EXPENSE REIMB. 155316 CTY SAN.DIST.OF ORANGE CTY $1,707.83 REIMS.PETTY CASH FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 10/24196 PAGE 5 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 10/MS POSTING DATE 10/30196 WARRANTNO. VENDOR AMOUNT DESCRIPTION 155317 ELAN PHARMA $210.00 PERMIT FEE REFUND 155318 PIMA GRO SYSTEMS,INC. $244.307.16 RESIDUALS REMOVAL M.O.3-29-95 155319 U.S.FILTER AMDIOR $1.262.75 LAB SUPPLIES 155320 POLYPURE,INC. $23.952.92 CATIONIC POLYMER M.0.3.11-92 165321 HAROLD PRIMROSE ICE $112.00 ICE FOR SAMPLES 155322 RPM ELECTRIC MOTORS $134A7 ELECTRIC MOTOR PARTS 155323 R S R INSTRUMENTS $821.68 ELECTRIC PARTS 155324 REDWINGSHOES $508.59 REIMBURSABLE SAFETY SHOES 165325 BOLT DELIVERY $473.60 FREIGHT 155326 THE REGISTER $100.00 NOTICES&ADS 155327 REMEDYTEMP $34.825.28 TEMPORARY EMPLOYMENT SERVICES 153328 ADRIANA RENESCU $756.85 EXPENSE REIMS. 155329 ROSEMOUNT ANALYTICAL,INC. $1,822.44 INSTRUMENT SUPPLIES 155330 RYAN-HERCO $1.387.06 METAL 155331 SCIENCE APPLICATIONS INTL $224.342.21 OCEAN MONITORING M.0.641694 155332 SCOTT SPECIALTY GASES,INC. $161.73 SPECVILTYGASES 155333 SEARS ROEBUCK&CO $246.10 TOOLS [-i 155334 SHAMROCK SUPPLY $1,223.40 TOOLS x 155336 SHASTA ELECTRIC $14,739.00 CONSTRUCTION"-2 H 155336 SHORE PERSONNEL SERVICES $10,000.00 EMPLOYMENT SERVICES trl 155337 SHURELUCK SALES $3,766.94 TOOLS/HARDWARE H 155338 SIEMON,LARSEN B MARSH $4.410.00 LEGAL SERVICES 155340 SIEVERS INSTRUMENTS INC. .542.00 LAB SUPPLIES ' 155341 SNAP-O TOOLS E2,$31.89 SOIL TESTING M.0.7-13-90 155342 SOUTH COAST WATER $31.89 TOOLS � 155342 SOUTH COAST WATER $35 00 LAB SUPPLIES ' 155343 SO CALIF EDISON CO $47,950.21 POWER 155344 SO.CAL GAS.CO. 522,030.36 NATURAL GAS 155345 SPECTRUM QUALITY PROD $630.54 SAFETY SUPPLIES 165346 STANDARD B POORS CORP $2.500-00 COP CONTRACT SERVICE 155347 STATE BOARD OF EQUALI7ATION $25000 ANNEXATION PROCESSING FEE 155348 STATE BOARD OF EQUALIZATION $250.00 ANNEXATION PROCESSING FEE 155349 STATE STREET BANK $6.022.00 COP TRUSTEE SERVICES ISS350 SUMMIT STEEL $2,739.79 METAL 155351 SUNSETFORD $359.99 TRUCK PARTS 155352 SUNSET INDUSTRIAL PARTS $135.94 MECHANICAL PARTS 155353 SUPELCO,INC. $172.95 LAB SUPPLIES 155354 SURVEYORS SERVICE CO $88.81 TOOLS 155355 SVERDRUP CIVIL,INC. $313,116.92 CONSTRUCTION P2-35-3,P2-46,PI-385,P2-56 155356 SYMCAS $2.422.50 CONSULTING SERVICES 156357 TARBY OF DELAWARE INC $1,243.00 PUMP PARTS 155368 TEXAS COMMERCE BANK $7,339.53 COP TRUSTEE SERVICES 155359 THOMPSON INDUSTRIAL SUPPLY $506.87 MECHANICAL PARTS 155350 THOMPSON PUBLISHING GROUP $248.00 PUBLICATION 155361 TIME WARNER COMMUNICATIONS $36.78 CABLE SERVICES 156352 TONYS LOCK&SAFE SERVICE $901.75 LOCKS&KEYS FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSINGDATE 10/24/98 PAGES REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 10130 B POSTING DATE 10/30/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155363 EDWARD M.TORRES $774.74 EXPENSE REIMB. 155364 JANE TRAN $701.62 EXPENSE REIMB. 155365 MITCH TRIVANOVICH $175.95 EXPENSE REIMB. 155366 TROPICAL PLAZA NURSERY,INC. $5,428.84 CONTRACT GROUNDSKEEPING MO 4.26-95 155367 TRUCK a AUTO SUPPLY,INC. $406.76 TRUCK PARTS 155368 TRUESDAILLASS $2,821.60 LAB SERVICES 155369 MICHELLE TUCHMAN $240.28 EXPENSE REIMB, 155370 U.S.AUTO GLASS CENTERS $474.30 TRUCK PARTS 165371 UNISOURCES/OR BUTLER PAPER $612.13 OFFICE SUPPLIES 155372 UNITED PARCEL SERVICE $410.20 PARCEL SERVICES 155373 DATAVAULT/US SAFE DEPOSIT CO $154.00 BACK-UP TAPE STORAGE 155374 ULTRA SCIENTIFIC $237.00 LAB SUPPLIES 155375 VWR SCIENTIFIC $7,025.75 LAB SUPPLIES 155378 VALLEY CITIES SUPPLY CO. $1,097.91 PLUMBING SUPPLIES 155377 VARIAN ASSOCIATES INC. $2.616.68 LAB SUPPLIES 155378 VARIAN CHROMATOGRAPHY SYS $1,393A3 REPAIR 155379 WACKENHUT CORP. 54,794.16 CONTRACT SERVICE-SECURITY GUARDS X 155380 GUY L.WARDEN S SONS $480.83 TOOLS x 155381 CARL WARREN B CO. $300.00 INSURANCE CLAIMS ADMINISTRATOR H 155382 WASTE MARKETS $9,713.23 RESIDUALS REMOVAL MO 3-27-96 155383 WATER ENVIRONMENT FEDERATION $266.60 PROFESSIONAL DEVELOPMENT COURSES y 155384 WAXIE $522.59 JANITORIAL SUPPLIES 155385 THE WASTEWATER CONNECTION $232.24 PLUMBING SUPPLIES 0- 155386 WESTERN STATES CHEMICAL SUPPLY $27,724.56 CAUSTIC SODA MO 8.23-95 155387 WEST-LITE SUPPLY CO. $3.23 ELECTRIC SUPPLIES m 155388 WESCO DISTRIBUTION 548.31 INSTRUMENT SUPPLIES 155389 ROY F.WESTON.INC. $3,757.35 CONSULTANT 155390 NANCY WHEATLEY $1.557.22 EXPENSE REIMB. 155391 JUDITH A.WILSON $81.11 CELLULAR PHONE REIMB. 155392 CHARLES F.WINSOR $498.54 EXPENSE REIMB. 155393 WITEG $334.92 LAB SUPPLIES 155394 WOODRUFF,SPRADLIN B SMART $66,475.53 LEGAL SERVICES MO 7.26-95 ISS395 MOYASAR T.YAHYA $1,155.22 EXPENSE REIMS. TOTAL CLAIMS PAID 10/30/96 $4,309,780.73 e. FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 1024/98 PAGE 7 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 10/30195 POSTING DATE 10/30l96 SUMMARY AMOUNT #1 OPER FUND $1,089.50 #1 CONST FUND $3.747.99 #2 OPER FUND $4,748.69 #2 CAP FAC FUND $2.392.25 #2 CONST FUND $11,296.38 #3 OPER FUND $804.32 #3 CAP FAC FUND $202,777.33 #3 CONST FUND $11.920.43 #5 OPER FUND $1.223.88 0 CONST FUND $1,090.23 #6 OPER FUND $407.80 08 CONST FUND $2,442.42 #7 OPER FUND $1,579.24 #7 CAP FAC FUND $3,260.57 M #7 CONST FUND $3,114.37 .yx. #11 OPER FUND $737.30 M #11 CONST FUND 54,315.54 w #13 OPER FUND $8.50 H #13 CONST FUND $4.25 #14 OPER FUND 550.00 014 CONST FUND $25.00 0686 OPER FUND $16.66 J #6B7 OPER FUND $213.74 #7814 OPER FUND $811.11 JT OPER FUND $1,039,494.57 CORP $2,594,797.38 SELF-FUNDED INSURANCE FUND $17,924.20 JT DIST WORKING CAPITAL $391.607.08 $4.309,780.73 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 11/05/96 PAGE i REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11113M POSTING DATE 11113M WARRANT NO. VENDOR AMOUNT DESCRIPTION 156403 ADS ENVIRONMENTAL SERVICES $41.000.00 PROFESSIONAL SERVICES 155404 AT&T-MEGACOM SERVICE $2.734.58 LONG DISTANCE TELEPHONE SERVICES 155405 ATB T-PRO WATTS $801.58 LONG DISTANCE TELEPHONE SERVICES 155406 A T&T-CELLULAR CR&R $10.20 LONG DISTANCE TELEPHONE SERVICES 155407 A T&T-CELLULAR CR&R $2.76 LONG DISTANCE TELEPHONE SERVICES 155408 ABAT04 ENVIRONMENTAL E29820 MISCELLANEOUS HARDWARE 156409 AIR COLD SUPPLY,INC. E50.97 AIR CONDITIONER REPAIRS 155410 AIR UQUIDE AMERICA CORP. $1.842.02 SPECIALTY GASSES 155411 ALLIED ELECTRONICS E271.48 TESTEOUIPMENT 155412 ALUEDSUPPLYCO. $1,222.65 MECHANICAL PARTS 166413 AMERICAN AIRLINES $6,919.77 TRAVEL SERVICES 15M14 CITY OF ANAHEIM $1.464.00 PERMIT FEE 155415 BLAKE ANDERSON $91.80 EXPENSE REIMB. 155416 ANTHONY PEST CONTROL $500.00 SERVICE AGREEMENT 155417 AQUATIC BIOASSAY&CONSULT $3,465.00 LAS SERVICES 155418 ASBURY ENVIRONMENTAL SERV. $80.00 WASTE OIL REMOVAL 155419 AMSA $15,758.00 MEMBERSHIP DUES [4 156420 AUTODESK $937.37 SOFTWARE x 155421 AZIMUTH TECHNOLOGIES INC $843.75 SOFTWARE H 155422 BFI MEDICAL WASTE SYSTEMS $4320 WASTE DISPOSAL „o 156423 9ANKOFAMERICA $65.72 BANKING SERVICES 3 155424 BARCLAYS BANK PLC $96,387.90 LETTER OF CREDIT FEES 166425 BATTERY SPECIALTIES $139.64 BATTERIES Im 155426 BENZ ENGINEERING,INC. $2,219.66 COMPRESSOR PARTS I 155427 BETTER RENTS $58.00 FAMILY DAY RENTAL F' 165428 BEV CUSTER $10344 LAMINATE MAPS ' 155429 DOREEN SORGE $559.17 EXPENSE REIMB. 155430 BUSINESS ENTER.TRAINING SOLUT $1,40&00 TECHNICAL TRAINING 155431 CEPA $882.00 PROFESSIONAL SERVICES 155432 CS COMPANY $1,088.10 PLUMBING SUPPLIES 155433 CALTROL,INC. 52,213.92 HARDWARE 155434 CALIFORNIA AUTOMATIC GATE $821.57 SERVICE AGREEMENT 155435 CALIF BARCODE SYSTEMS $4,021.23 BAR CODE READERS 155436 CALIF CENTRIFUGAL PUMP $2,499.80 MECHANICALPARTS 155437 CALIFORMA TAXPAYERS ASSOC. $59.00 SUBSCRIPTION 155438 CAMALI CORP. $2,175.00 SERVICE AGREEMENT 155439 CANUS CORPORATION $900.00 FIBER OPTIC CABLE 155440 CAREER TRACK SEMINARS $198.00 MANAGEMENT TRAINING 165441 CAROLLO ENGINEERS $3.463.28 ENGINEERING SERVICES MO 3-27-96,5-24-95,4-14-93 155442 CATAPAULT $3,360.00 TECHNICAL TRAINING 155443 CNTR FOR COMMUNITY FUTURES $395.00 WORKSHOP REGISTRATION 155444 CENTREPOINT COMMERCIAL INT. $71,56728 OFFICE FURNITURE 155445 CLEAN SOURCE $15641 SAFETY SUPPLIES 155446 COAST FIRE EQUIPMENT $30a.o0 SERVICE AGREEMENT 155447 COAST RUBBER STAMP $273.67 OFFICE SUPPLIES 155448 COLEMAMCASKEY ARCHITECTS $706.20 PROFESSIONAL SERVICES J-38-1 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 11/05M PAGE 2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11113MS POSTING DATE 11113MS WARRANT NO. VENDOR AMOUNT DESCRIPTION 156"9 COLE-PARMER INSTRUMENT CO. $103.62 LAS SUPPLIES 155460 COMPRESSOR COMPONENTS OF CA $3,491A0 PUMP PARTS 155451 COMPUTERS AMERICA $1,130.65 OFFICE SUPPLIES 155452 CONSOLIDATED ELECTRICAL DIST $3.418.49 ELECTRIC PARTS 155453 CONSUMER PIPE $411.82 PLUMBING SUPPLIES 155454 COOPER CAMERON CORP. $10,110.91 ENGINE PARTS 155455 COPELCO CAPITAL $1.432.00 COLOR COPIER LEASE 155456 CORPORATE EXPRESS $1,514.62 OFFICE SUPPLIES 155467 COUNTERPART ENTERPRISES $342.94 MECHANICAL SUPPLIES 155458 CHARLES P.CROWLEY,CO. $12.65 INSTRUMENTPARTS 155459 CALTRANS-PUBLICATION UNIT $49.00 PUBLICATION 155460 CHRISTOPHER DAHL $1,552.31 EXPENSE REIMB. 156461 DAPPER TIRE $576.68 TIRES 155462 DELL MARKETING L.P. $5,209.71 COMPUTER 155463 DEL MAR ANALYTICAL $190.00 BIOSOLIDS ANALYSIS 155464 DELTA PACKAGING PRODUCTS,INC. $156.24 LAB SUPPLIES 155465 DIEHL,EVANS 8 COMPANY,LLP $300.00 SEMINAR REGISTRATION M 155466 DIGITAL EQUIPMENT CORP. $4.618.65 OFFICE EQUIPMENT x 155467 DOVER ELEVATOR COMPANY $770.00 ELEVATOR MAINTENANCE H 155468 DUNN EDWARDS CORP. $593.92 PAINTSUPPLIES 155469 DUTHIE POWER $12,100.00 GENERATOR RENTALS H 155470 ESP NORTH $1,914.95 MECHANICAL SUPPLIES 1547 ELCAN TECHNOLOGIES CORP $ .0 PATCH CORDS 1 65472 EMERGENCY MGMT NETWORK $2,000000.00 CPR/FIRST AID TRAINING �j 155473 ENCHANTER,INC. $4,200.00 OCEAN MONITORING M.O.5.24-95 N 155474 FALCON DISPOSAL SERVICE $160.00 RESIDUALS REMOVAL M.O.10-9-91 155475 FEDERAL EXPRESS CORP. $466.60 AIR FREIGHT 155476 FIRSTCHOICE $354.98 COMMUNICATIONS EQUIPMENT 155477 FISCHER&PORTER CO. $269.95 CHLORINATION SUPPLIES 155478 FISHER SCIENTIFIC CO. $803.35 LAB SUPPLIES 155479 FLOSYSTEMS $12.242.67 PUMP PARTS 166480 FOUNTAIN VALLEY CAMERA $33.01 PHOTO SUPPLIES 165481 FOUNTAIN VALLEY PAINT $334.89 PAINT SUPPLIES 155482 FRY'S ELECTRONICS $5,057.14 ELECTRONIC 8 COMPUTER SUPPLIES 155403 GET,INC. $9.870.30 OFFICE SUPPLIES 155484 GTE COMMUNICATIONS SYSTEM $1.326.34 RELOCATE PHONES 155485 GARNER GROUP $750.00 PHONE UPGRADE PLANNING FOR PLANT 1 156486 THE GARTNER GROUP 545,000.00 PROFESSIONAL SERVICES 155487 GATEWAY MEDICAL CENTER $232.04 PRE-EMPLOYMENT PHYSICAL EXAMS 155488 GENERAL BINDING CORP. $356.14 OFFICE MACHINE REPAIRS 155489 GENERAL PETROLEUM $9,325.90 PREMIUM UNLEADED GASOLINE 155490 GENERAL TELEPHONE CO. $1,132.47 TELEPHONE SERVICES 155491 N.GLANTZ B SON INC. $196A6 MISCELLANEOUS HARDWARE 155492 GOVERNMNTL ACCTG STNDRDS BIRD $150.00 PUBLICATIONS 155493 GRASSY S.T.I. $1,905.08 ENGINE PARTS 155094 GRASEBY $270,56 ENGINE PARTS FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSINGDATE 11105196 PAGES REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11/13/96 POSTING DATE 11/13I95 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155495 GREAT AMERICAN PRINTING $297.52 PRINTING 155496 DGA CONSULTANTS $1.040.00 SURVEYING SERVICES M.O.6-8-94 155497 HB TYPE 8 GRAPHICS $155.17 PRINTING 155498 HARBOUR ENGINEERING $7,611.70 MECHANICAL PARTS 155499 HARRINGTON INDUSTRIAL PLASTIC $678.73 PLUMBING SUPPLIES 155500 MIKE HERRERA $176.74 EXPENSE REIMS. 155501 HERTZ EQUIPMENT RENTAL $197.58 RENTAL EQUIPMENT 155502 HILTI,INC. $132.32 TOOLS 155503 HI STANDARD EMER VEHICLE $1,363.33 TRUCK PARTS 155509 HOME DEPOT $144A7 SMALL HARDWARE 155505 IRS HUGHES CO,INC. $1,130.47 PAINT SUPPLIES 165505 THOMAS A.HUNT S"1.70 EXPENSE REIMS. 155507 IDM CONTROLS INC $812AS INSTRUMENT SUPPLIES 155508 IPCO SAFETY $3,324A6 SAFETY SUPPLIES 155509 I S E C INC $24,664.00 INSTALL FUMEHOOD MONITORS 155510 INDUSTRIAL THREADED PRODUCTS $522.96 CONNECTORS 155511 INTERNAL REVENUE SERVICE $26,800.00 COP ARBITRAGE REBATE 185512 INTERSTATE BATTERY SYSTEMS $1.023.79 BATTERIES 02 155513 IRVINE RANCH WATER DISTRICT $3.54 WATER USE H 155514 JAMISON ENGINEERING $6,234.33 CONSTRUCTION SERVICES H 155516 JAYS CATERING $1,161.64 DIRECTORS'MEETING EXPENSE y 155516 JENSEN INSTRUMENTS CO. $5.324.69 GAUGE 155517 JOHNSTONE SUPPLY $109.79 ELECTRIC PARTS trj 155518 KEENAN SUPPLY $522.75 PLUMBING SUPPLIES I 155519 KELLY WRIGHT HARDWOODS $497.00 LUMBER 155520 KEMIRON PACIFIC,INC. $31,780A7 FERRIC CHLORIDE MO 9.27-95 155521 KING BEARING,INC. $464.71 MACHINE SUPPLIES 166522 KNOX INDUSTRIAL SUPPLIES $1,892.17 TOOLS 155523 KROHNE AMERICA INC $40,945.00 MAGNETIC FLOWMETERS 155524 PENNY KYLE $803.99 EXPENSE REIMS. 155525 LA CELLULAR TELEPHONE CO. $1,317.19 CELLULAR TELEPHONE SERVICE 165526 LAW OFFICES OF ROBERT L.LAVOIE $5,398.55 LEGAL SERVICES-NTTZEN 155527 LIEBERT CASSIDY B FRIERSON $5,000.00 LEGAL SERVICES 155528 MPS $75.71 PHOTOGRAPHIC SERVICES 155529 MACOMCO $454.10 SERVICE AGREEMENT 155530 MAINTENANCE TECHNOLOGY CORP. $520.95 WELDING SUPPLIES 155531 MARVAC DOW ELECTRONICS $45.40 INSTRUMENT SUPPLIES 155532 MESA MUFFLER $164.55 AUTO PARTS 155533 METALUBE CORP $350.25 JANITORIAL SUPPLIES 155534 MICROFLEX MEDICAL CORP $292.00 SAFETY SUPPLIES 155535 MISSION INDUSTRIES $3.252.67 UNIFORM RENTALS 155536 MONEY MATTERS INC $3.000.00 PROFESSIONAL SERVICES 155537 MONTGOMERY WATSON $24,900.00 AIR TOXICS PROJECT NO 12-12-90 155538 MOORE PRODUCTS CO 5669.58 TRANSMITTER 155539 NATIONAL ECON CORP $2,295.00 ASBESTOS REMOVAL Ll-lA 155540 NATIONAL PLANT SERVICES $1.800.00 VACUUM TRUCK SERVICES FUND NO 9199 - T DIST WORKING CAPITAL PROCESSINGDATE 11MSM PAGE5 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11/13188 POSTING DATE 11/13/96 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155587 DOUGLAS STEWART $516.78 EXPENSE REIMB, 155588 KEITH D.STOLZENBACH $2.400.00 EXPENSE REIMB. 155589 SUMMIT STEEL $732.10 METAL 155590 SUPELCO,INC. $1.069.43 LAB SUPPLIES 155591 SYMCAS $2,707.50 CONSULTING SERVICES 155592 THEODORE ROBBINS FORD $1,495.13 VEHICLE RENTAL 155593 THERMO JARRELL ASH CORP $10,750.00 MAINTENANCE AGREEMENT 155594 THOMPSON INDUSTRIAL SUPPLY $3,397.37 MECHANICAL PARTS 155595 TINKER&RASOR $661.07 INSTRUMENT REPAIR 155596 TRI SERVICE $2.999.28 WATER SOFTENER MAINTENANCE 155597 TROPICAL PLAZA NURSERY,INC. $5,673.84 CONTRACT GROUNDSKEEPING M.O.&11-94 155598 TRUCK&AUTO SUPPLY,INC. $499.48 TRUCK PARTS 155599 TRUCK PARTS SUPPLY $131.37 TRUCK PARTS 165600 TRUESDAILLABS $497.00 LAB SERVICES 155601 JG TUCKER&SON,INC. $1.655.64 INSTRUMENT PARTS 156602 TURBINE SPECIALTIES INC $13.092.45 REBUIILD TURBOCHARGER 155603 UNITED PARCEL SERVICE $58A9 PARCEL SERVICES t1 155604 ULTRA SCIENTIFIC $79.00 LAB SUPPLIES 155605 VWR SCIENTIFIC $9,874.79 LAB SUPPLIES 165606 VARKEL CONSTRUCTION INC $17.568.13 CONSTRUCTIONJ-11-2 155607 WACKENHUT CORP. $7,806.96 CONTRACT SERVICE-SECURITY GUARDS H 155808 WESTERN STATES CHEMICAL SUPPLY $20,659.43 CAUSTIC SODA MO 8.23-95 156609 WEST-LITE SUPPLY CO. $485.94 ELECTRIC SUPPLIES a 155610 WHATMAN LAB SALES,INC. $104.46 LAB SUPPLIES NI 155611 WALTER WILLIAMS $203.28 EXPENSE REIMB, N 155812 JUDITHA.WILSON $172.89 EXPENSE REIMB. s 155813 XEROX CORP. $11,608.26 COPIER LEASES TOTAL CLAIMS PAID 11/13/98 E1.108.743.78 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSINGDATE lV05186 PAGE5 1( REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11113A18 POSTING DATE 11113/98 WARRANT NO. VENDOR AMOUNT DESCRIPTION 155587 DOUGLAS STEWART $510.78 EXPENSE REIMB. 155583 KEITH D.STOLZENBACH $2,400.00 EXPENSE REIMB. 155589 SUMMIT STEEL $732.16 METAL 155590 SUPELCO,INC. $1.559.43 LAB SUPPLIES 155591 SYMCAS $2.707.50 CONSULTING SERVICES 155592 THEODORE ROBBINS FORD $1,493.13 VEHICLE RENTAL 155593 THERMO JARRELL ASH CORP $10,750.00 MAINTENANCE AGREEMENT 155594 THOMPSON INDUSTRIAL SUPPLY $3,397.37 MECHANICAL PARTS 155595 TINKER B RASOR $561.07 INSTRUMENT REPAIR 155696 TRI SERVICE $2,999.28 WATER SOFTENER MAINTENANCE 155597 TROPICAL PLAZA NURSERY,INC. $5.673.54 CONTRACT GROUNDSKEEPING M.0.5-11-94 155598 TRUCK&AUTO SUPPLY,INC. $499.48 TRUCK PARTS 155599 TRUCK PARTS SUPPLY $131.37 TRUCK PARTS 155600 TRUESDAIL LABS $497.00 LAB SERVICES 155601 JG TUCKER 8 SON,INC. $1,655.64 INSTRUMENT PARTS 156602 TURBINE SPECIALTIES INC $13.092.45 REBUIILD TURBOCHARGER 156603 UNITED PARCEL SERVICE $58.19 PARCEL SERVICES 01 155604 ULTRA SCIENTIFIC $79.00 LAB SUPPLIES 155605 VWR SCIENTIFIC $9.874.79 LAB SUPPLIES ly 155606 VARKEL CONSTRUCTION INC $17,568.13 CONSTRUCTION J-11-2 01 155807 WACKENHUTCORP. $7.808.96 CONTRACT SERVICE-SECURITY GUARDS t1 155808 WESTERN STATES CHEMICAL SUPPLY $20,659.43 CAUSTIC SODA MO 8-2395 H 155609 WEST-LITE SUPPLY CO. $485.94 ELECTRIC SUPPLIES 155610 WHATMAN LIB SALES,INC. $104.46 LAB SUPPLIES 155811 WAITER WILLIAMS $203.26 EXPENSE REIMB. N 155612 JUDITH A.WILSON $172.89 EXPENSE REIMB. a 155813 XEROX CORP. $11.808.28 COPIER LEASES TOTAL CLAIMS PAID 11113196 31,108,743.78 FUND NO 91M - JT DST WORKING CAPITAL PROCESSING DATE 11M5/96 PAGE 6 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 11/13/96 POSTING DATE 11/13MB SUMMARY AMOUNT #1 CONST FUND $19.523.41 #2 OPER FUND $6,057.89 #2 CAP FAC FUND $1,464.00 #2 CONST FUND $46,195.71 #3 OPER FUND $16.871.75 #J CONST FUND $40.119.49 #5 OPER FUND $4,881.81 #S CONST FUND $6,870A0 #B CONST FUND $1,874.82 #7 OPER FUND $4,484.65 #7 CONST FUND $5,278A4 011 OPER FUND $6,710.22 #11 CONST FUND $2,325.63 #566 OPER FUND $5,589.61 M NOV OPER FUND $4,466.76 4 #7814 OPER FUND $9,843.10 I.4 JT OPER FUND $429,351.58 w CORP $270.596.77 H SELF-FUNDED INSURANCE FUND $64,892.12 H JT DIST WORKING CAPITAL $161,365.62 $1,108.743.78 ,fUNDNO 9199 • JT DIST WORKING CAPITAL PROCESSING DATE -VARIOUS PAGE / REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMSPAID-MISCELUNEOUS HANDWRITE WARRANTS WARRANT DATE WARRANT NO. VENDOR AMOUNT DESCRIPTION 11/12M6 155640 AMERICAN AIRLINES $1,113.80 TRAVEL SERVICES 11/12/96 155801 CITY OF FOUNTAIN VALLEY $918.55 PERMITS 11/14/96 155642 WOODRUFF,SPRADLIN B SMART $7,167A8 LEGAL SERVICES MO 7.25.95 11/19/9S 156NI SOUTHERN CALIFORNIA EDISON $67.857.96 POWER 11/19/96 165662 US POSTAL SERVICE $5,000.00 POSTAGE 12/09/96 156183 CH2M HILL INC. $390.00 TRAINING REGISTRATION 1=9/98 156184 CALIF CENTRIFUGAL PUMP $3.461.54 PUMP PARTS 12/09/96 156186 INTERNAL REVENUE SERVICE $10,194.80 COP ARBITRAGE REBATE TOTALCLAIMSPAID E98,104.03 SUMMARY AMOUNT M E1 CONST FUND E904.00 x 82 OPER FUND $2,961.97 H E2 CONST FUND $3,846.80 HbJ Q OPER FUND $9,131.30 H E3 CONST FUND S2.191.00 45 OPERCONS FUND $1,367.00 �j 95 CONST FUND E$373.00 $8 CONST FUND ,266.20 $7 OPER FUND $2,2BB.20 E7 CONST FUND $1,050.00 011 OPER FUND $791.44 E11 CONST FUND $463.00 R596 OPER FUND $5.569.61 E887 OPER FUND $2.366.16 $7914 OPER FUND $5.988.33 JT OPER FUND $40,191.94 CORF $916.55 SELF-FUNDED INSURANCE FUND $4,177.50 JT DIST WORKING CAPITAL $8341.18 $96,104.03 DATE PAID 11127M 12/11/96 HANDWRITES ALL DISTRICTS Joint Operating Fund - 1,135,047.59 644,818.19 137.25 Capbl Outlay Revolving Fund - 3,783,690.29 628,037,12 0.00 Joint Working Capital Fund - 244,529.03 133,290.63 1,291.75 Salt-Funded Insurance Funds - 121,888.33 23,005.27 0.00 DISTRICT NO.1 - 8,258.98 458.50 0.00 DISTRICT NO,2 - 32,333.91 8,006.59 0.00 DISTRICT NO,3 - 33,004.06 13,168.06 0.00 DISTRICT NO,5 - 7,663.61 4,806.00 0.00 DISTRICT NO.6 - 2,310.26 318.00 0.00 DISTRICT NO.7 - 6,714.22 2.824.17 0.00 DISTRICT NO.11 - 2,768.20 29.421.47 0.00 DISTRICT NO.13 - 74.53 000 0.00 DISTRICT NO.1 - 1,836.63 0.00 0.00 DISTRICTS NO. 1 &7 JOINT - 0.00 0.00 000 DISTRICTS NO.3&11 JOINT - 0.00 0.00 0.00 DISTRICTS NO.5&6 JOINT - 0.00 85,759.23 0.00 DISTRICTS NO.6&7 JOINT - 213.74 1,654.68 0.00 DISTRICTS NO.7&14 JOINT - 106.93 5,804.69 0.00 TOTALS 5,380,340.28 1,581,372.60 1,429.00 - MEETING DATE, 01/22/97 TIME. 7 : 30 p.m. DISTRICTS: 1 , 2 , 3 , 5, 6 , 7 , 11 , 13 s 19 DISTRICT 1 JOINT BOARDS IMORENOI..............MC OMOM........... IHWABEAGI..............ANDERSON ........ .. _ IPERAYI ...............FEPflYMM .......... MARSHALL) .............'MOWN.ARTHUR ......_ ICOONTZI..............MURPIY ........... IFOPSYTHD..............BROWN.GEORGE ........ _ IPOTTSI................bALTARELU ..........�I7 IJONESI .................CARROLL ..._..... _. ISTONERI ..............SPITZEA.............. IPETPIKINI ...............COLLINS .............. _ INOYESTIOMSOM.........DEBAY ................. DISTRICT 2 ISELL1 ...................GENES ...............� — IDOWNEYI .............ECKENROOE ........ IHARMANI ...............DETTLOFF ............ _ ICOONTZ ........... ..MUPPMY .... .... IDOTSONI................DONAHUE ......... IHIXMBERGI............A DERSON ......... ^,�/ IPARKEPI .............WNIAP ................ _ (PETRIKBN ..............CORJNS .............L IDOMMEYI ...............ECKENRODE .......... BELL( .................GENES ............... IPEAPYI .................FERRYMAN ........... IPAPKEAI .......... ...DUNLAP.............. �— ISNFAI ..................HAMMOND............ _ IMORWO)..............MCGUIGAN ........... ILUR1...................UC OUIGAN........... - IBANKHEADI.............NORBY ............... IWALRERI................MINOR SRAOFDRO ... IZLAKM...............SINGER ..............JG ICOONT21................MURPHY ..... ..... _ (STONER) ..............SPITZER.............. IMNKHEADI..............HORSY ............... ISCHWINGI..I...........WEDAA .............. RMEMY) .................NOYES .....,......... __ IDALYI ................2EMEL ............... IEVANSI .................ICE ................. IPOTT81..................SALSALTMEW .......... DISTRICT S IWEOMI..................eetn"INI ............ _. IEVANSI ...............RICE .............. IS m..........I.....I SINGER .. _ IZLAKETI...............SINGER .............. STONER) ................MXTNER .............. _ IHGMBEROI.............ANDERSON .........., IBNT2FA1 ................STEINFA .............. _ IMAflbHAW ............BRONM.AMMUP ...... f�/ IHARMAM ...............SULLIVAN ............ _ (FONSYTHO .............BROWN,GEORGE ......_.I IMILLERI .................SWAN .............. ............IJONESI ...............CAMSC L �L IJEMPSAI ............... A ........... _ WETRIKINI ..............COLLINB ........... ISCMWING). WED .............. EGAA .,............� _ IDOTSOM..............D...E ............ IDALYI ..................ZEMEL ...............J/ _ IPARKEAI ..............DUNLAP.............. IWALKEAI..............MINER BRADFORD ..... — IMORENGI........._...MCGUIGAN ........... STAFF OTHERS ✓ ISANKHGDI............NONSY ............... ANDFASON .. ✓ WOODRUFF ... (STBNEM ..............SPTZER.............. HODGES.....J/ ANDRUS ..... IHARMAM ..............SUWVAN .......... KYLE........ DEMIP ....... (JEMPSAI ..............9YlVIA ............ LINGER ...... KNOPF ......._�� IUMY) ................ZEMEL ............... LUDWIN ..... LEE ........ MCINTYRE .,. LINDSTROM... DISTRICT B OOTEN ......�G MKON ...... (NOYES) ...............DESAY ............... PETEPMM... 611AW ......._ :SPITZERI ..............9TEINER ... 'TREED ... 'TONE ......._ TUCHMAN ... IOESAYI ...............NOYES .......... .Z ............._ — WHEATLEY... .......... .._ DISTRICT B VAL60N ..... .............� IPBIRYI .. ............FERRYMAN ....... ......•••• •••••:.. (SPTZER. . ............'M' ..............._ ............. 1'PITZEPI ..............STBNER ......•.••••• DISTRICTT ld a'xe 2nyA._ _� THEM ................HAMMOND ........... GLLnOY"^' G(�OT�'v'"".y (POTTSI................bALTMELLE .......... — UHWSOM .............DESAY ............... :PERRY) ...............FERRYMAN ..........LUTZ . 'COO .................MCGUIGAN ...........�(COONTZI..............TURNER ............. DISSPITRICT ..............STBNER ............. ✓ ,/„ 11 DTEINERT.. V (HARMANI ............ OflTLOF! ............� IHARMAtl..............SPTZER N ............ _ IHAPMMI .............SUWVM ............� _ DISTRICT 19 IPARKERI ..............JR)NLAP........... _ ISPTZEIII ..............STONER ...... _ (COONTZI..............MURPNY .. _ IWEDMI.............. SePVM2WEL .............. IDALYI ................2EMF1 DISTRICT 14 / IPOTTB)................HAMMOND .......... ✓ _— ICOIXRZI..............MURPHY .. _ ISHEM .......... .....HAMMIXVD ......... ILLE'SPITZEM ..............STEINEfl ............. H;\WP.OTAUDMINUMYNPECTORIOLI WILLERI IM ...............SWAN 0I/33/9. PUBLIC SIGN-IN SHEET COUNTY SANITATION DISTRICTS OF ORANGE COUNTY BOARD MEETING NAME ORGANIZATION/FIRM Please Print (Please Print) SUPPLEMENTAL AGENDA JOINT BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 REGULAR MEETING JANUARY 22, 1997 - 7:30 P.M. RE: AGENDA ITEM NO, 3 Minute excerpts have been received as set forth below. Pursuant to Regular Agenda Item No. 3, it is appropriate to receive and file said excerpts: (3) (a) ALL DISTRICTS Consideration of motion to receive and file minute excerpts from the following re election of mayors and appointment of alternate Directors, as follows: ('Mayor) City/Aaencv District Active Director Alternate Director Brea 2, 3 & 13 Burnie Dunlap Glenn Parker' Fountain Valley 2 & 3 John Collins James Petrikin' Orange 1.2.7,13 & 14 Mark A. Murphy Joanne Coontz' Santa Ana 1,2,3 & 7 Patricia A. McGuigan Thomas E. Lutz Villa Park 2 Barry Denes' Bob Bell Irvine Ranch Water District 14 Peer A. Swan Darryl G. Miller Board of Supervisors 1,2,3 & 11 Todd Spitzer William G. Steiner 5,6,7,13& 14 William G. Steiner Todd Spitzer 12/18/96 In accordance with ft requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the Districts'Administrative Offices not less;than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action,it will be done in compliance with Section 54954.2(b)as an emergency Rem or that I there is a need to take immediate action which need came to the attention of the Committee subsequent to the posting ofthe agenda,or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. ........................-............................ .................................... ............................................................--............ (21) ALL DISTRICTS Other business and communications or supplemental agenda items, if any: (a) Consideration of motion authorizing consideration of Items (21)(b) and (c) listed below which arose subsequent to the posting of the agenda and which requires action at this time pursuant to authority of Government Code Section 54954.2(b)(2). (b) (1) Verbal report of General Counsel (2) SUMMONS AND COMPLAINT FOR PERSONAL INJURIES AND PROPERTY DAMAGE (All Districts): Receive and file Summons and Complaint, Elvira Muniz, West Orange County Municipal Court Case No. 229628 relative to alleged personal injuries and property damage due to a vehicle accident involving a Districts' vehicle. RECOMMENDED ACTION: 1) Receive and file Summons and Complaint; and 2) Authorize the Districts' General Counsel to appear and defend Districts' employee, John Myer, and the interests of the Districts. (c) (1) Verbal report of General Counsel (2) SUMMONS AND COMPLAINT FOR BREACH OF CONTRACT AND ENFORCEMENT OF STOP NOTICE (All Districts): Receive and file Summons and Complaint, Robertson's Ready Mix, Ltd., a Partnership v. Sverdrup Civil, Inc., at al., West Orange County Municipal Court Case No. 23012, in connection with Maintenance Building at Plant No. 2, Job No. P2-35-3, Process Area Fire Protection, Signage & Water Distribution System Modifications at Plant No. 1, Job No. P1-38-5, Process Area Fire Protection, Signage &Water Distribution System Modifications at Plant No. 2, Job No. P2-46, and Chemical and Plant Water Facility Modifications at Plant No. 2, Job No. P2-55. RECOMMENDED ACTION: 1) Receive and file Summons and Complaint; and 2)Authorize Districts' General Counsel to appear and defend the interests of the Districts. HAM.DTMADMINWISAG971SA.01 JOINT CHAIRMAN'S REPORT JOINT BOARD MEETING OF JANUARY 22, 1997 JOHN: you can use this paragraph (#1), or the attached remarks (longer) that Tom Dawes prepared for you. 1 . MONDAY NIGHT THE AD HOC COMMITTEE RE STRATEGIC PLAN AND THE ORANGE COUNTY WATER DISTRICTS' WATER ISSUES COMMITTEE HELD A WORKSHOP TO DISCUSS WATER RECLAMATION AND THE ORANGE COUNTY RECLAMATION PROJECT, WHICH IS A JOINT PROJECT UNDER STUDY WITH A 50/50 COST SHARING AGREEMENT. THE DIRECTORS FROM BOTH AGENCIES AGREED TO CONTINUE DISCUSSIONS AND RECOMMENDED THAT A JOINT AGENCY COORDINATION SUBCOMMITTEE BE FORMED, COMPRISED OF THREE DIRECTORS FROM EACH AGENCY, TO ADDRESS POLICY ISSUES. I WOULD LIKE TO ASK DIRECTORS AND TO SERVE ON THIS SUBCOMMITTEE. JOINT CHAIRMAN'S REPORT JOINT BOARD MEETING OF JANUARY 22, 1997 JOHN: you can use this paragraph (#1), or the attached remarks (longer) that Tom Dawes prepared for you. 1 . MONDAY NIGHT THE AD HOC COMMITTEE RE STRATEGIC PLAN AND THE ORANGE COUNTY WATER DISTRICTS' WATER ISSUES COMMITTEE HELD A WORKSHOP TO DISCUSS WATER RECLAMATION AND THE ORANGE COUNTY RECLAMATION PROJECT, WHICH IS A JOINT PROJECT UNDER STUDY WITH A 50/50 COST SHARING AGREEMENT. THE DIRECTORS FROM BOTH AGENCIES AGREED TO CONTINUE DISCUSSIONS AND RECOMMENDED THAT A JOINT AGENCY COORDINATION SUBCOMMITTEE BE FORMED, COMPRISED OF THREE DIRECTORS FROM EACH AGENCY, TO ADDRESS POLICY ISSUES. I WOULD LIKE TO ASK DIRECTORS AND TO SERVE ON THIS SUBCOMMITTEE. WATER RECLAMATION AND CONSERVATION WILL BE THE MAIN TOPICS OF DISCUSSION AT THE QUARTERLY DIRECTORS WORKSHOP SCHEDULED FOR THIS SATURDAY, JANUARY 25TH, BETWEEN 9 A.M. AND NOON IN THIS BOARD ROOM. JOHN: be sure to include this regardless of which paragraph you use!!! COULD I PLEASE HAVE A SHOW OF HANDS TO GET AN IDEA OF HOW MANY DIRECTORS PLAN TO ATTEND? 2. AT THE WORKSHOP SATURDAY, THE BOARD MEMBERS WILL BE GIVEN UPDATED DIRECTORS HANDBOOKS AND RESOLUTION NOTEBOOKS. IN THE PAST THE OLD HANDBOOKS WERE RETURNED TO STAFF. YOU CAN KEEP YOUR OLD NOTEBOOK IF YOU WANT, BUT IF YOU DON'T HAVE A USE FOR IT, PLEASE BRING IT WITH YOU ON SATURDAY. 2 3. THE EXECUTIVE COMMITTEE WILL MEET NEXT WEDNESDAY, JANUARY 29TH, FOR FURTHER DISCUSSIONS ON CONSOLIDATING THE DISTRICTS. WOULD LIKE TO INVITE ALL MEMBERS OF THE BOARDS TO ATTEND THIS MEETING SO THAT YOU CAN BECOME MORE FAMILIAR WITH THIS VERY IMPORTANT ISSUE. THE MEETING BEGINS WITH DINNER AT 5:30 P.M. IF YOU PLAN TO ATTEND, PLEASE NOTIFY MICHELLE TUCHMAN, DIRECTOR OF COMMUNICATIONS, SO THAT SHE CAN GET A HEAD COUNT FOR DINNER. HER TELEPHONE NUMBER IS ON THE MEETING NOTICE. 4. THE FOLLOWING COMMITTEE MEETINGS ARE SCHEDULED: STEERING COMMITTEE AND EXECUTIVE MANAGEMENT TEAM WORKSHOP WILL MEET ON SATURDAY, FEBRUARY 1 ST AT 9 A.M. 3 OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE WILL MEET ON WEDNESDAY, FEBRUARY 5TH AT 5:30 P.M. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE WILL MEET ON THURSDAY, FEBRUARY 6TH AT 5:30 P.M. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE WILL MEET WEDNESDAY, FEBRUARY 19TH AT 5:30 P.M. AND FINALLY, THE STEERING COMMITTEE WILL MEET ON WEDNESDAY, FEBRUARY 26TH AT 5:30 P.M. 5. THE RATE ADVISORY COMMITTEE IS SCHEDULED TO MEET ON THURSDAY, FEBRUARY 13TH AT 9 A.M. I URGE ALL DIRECTORS TO ATTEND THESE ADVISORY COMMITTEE MEETINGS. H:\WP.OTAW UMINIGMUCRPTSW7`A17297. 4 ' Board Meeting January 22, 1997 Remarks Re Orange County Reclamation Project (OCR Project) John Collins, Joint Chair On Monday, January 20, 1997, the Sanitation Districts' Ad Hoc Committee Re Strategic Plan and the Orange County Water District's Water Issues Committee had a joint meeting to discuss the OCR Project. As you know, for many years the Water District and our agency have cooperated to augment the County's limited water sources with reclaimed water. Factory 21, now in operation over 20 years, injects treated wastewater into the underground aquifer to create an artificial water barrier that stops salt water intrusion caused by an overdrafted groundwater basin. The Green Acres Project (GAP) provides reclaimed water for irrigation and other purposes in the coastal areas of Huntington Beach, Newport Beach, and Fountain Valley. Water reclamation has always been an important goal for this agency. Our 1989 Master Plan allocated $77 million for water reclamation projects. Since then, many sites were studied, however, in all cases an extremely high cost prevented the projects from proceeding. Over the last couple of years our joined agencies have developed a project which brings the cost of reclaimed water down to more acceptable levels and provides an added benefit to the Sanitation Districts in that the project will help reduce the peak flows we receive during storms. If the project is implemented, it will be the largest wastewater project in the United States, providing over 100mgd of reclaimed water. For our agency, the peak flow reduction that reclamation offers is one alternative we have identified that helps reduce the need to construct a new outfall. This project performs double duty, it helps to insure adequate water supply for the next generation and solve a wastewater disposal problem, but it's an expensive project costing about $250 million to build. We'll be discussing this project in much greater detail at our Saturday workshop. Later in February we'll be asking you to approve an agreement with the Water District which provides initial funding of$250,000 for the preliminary study work. We also decided to form a joint agency governing committee which will include three Directors from each agency to oversee this project. Again, I urge you to attend our Saturday workshop where more information will be provided. J:\WPDOC\ENG\STRATPLNXWATERCON\COWNS.121