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Home My WebLink About1995-03-08 Q COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA P.O. BOX 8127. FOUNTAIN VALLEY,CALIFORNIA 92728-8127 10844 ELLIS,FOUNTAIN VALLEY,CALIFORNIA 92708-7018 (714)982-2411 March 2, 1995 NOTICE OF MEETING JOINT BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY MARCH 8. 1995 - 7:30 P.M. DISTRICTS' ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California 92708 The Regular Meeting of the Joint Boards of Directors of County Sanitation Districts Nos. 1,2,3,5,6,7, 11, 13 and 14 of Orange County,California,Will be held at the above location,time and date. Tentatively-Scheduled Uncominu Meetinos: �w— STEERING COMMITTEE - Wednesday,March 8, 1995,at 5:30 p.m. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE AND OCWD PLANT TOUR - Saturday,March 11, 1995,9:00 a.m,to 2:30 p.m. FINANCE AND PERSONNEL COMMITTEE - Wednesday,March 15, 1995,at 5:30 p.m. FINANCING AND INVESTING WORKSHOP - Saturday,March 18,1995,9:00 a.m.to 12:00 noon EXECUTIVE COMMITTEE - Wednesday,March 22, 1995, at 5:30 p.m. OPERATIONS,MAINTENANCE AND TECHNICAL SERVICES COMMITTEE - Wednesday,April 5,1995, at 5:30 p.m. PLANNING,DESIGN AND CONSTRUCTION COMMITTEE - Thursday,April 6, 1995,at 5:30 p.m. COUNTY SANITATION DISTRICTS al ORANGE COUNTY. CALIFORNIA 1p fi.M AVENNE PO WX 8127 MUNTWN VALLEY,LMWONNIA 82'/±A n+a�aezrn �/ JOINT BOARD AND EXECUTIVE COMMITTEE MEETING DATES Joint Board Meetings Executive Committee Meetings March Mar 08, 1995 Mar 22, 1995 April Apr 12, 1995 Apr 26, 1995 May May 10, 1995 May 24, 1995 June Jun 14, 1995 Jun 28, 1995 July Jul 12, 1995 Ju126, 1995 August Aug 09, 1995 None Scheduled 1 I September Sep 13, 1995 Sep 27, 1995 October Oct 11, 1995 Oct 25, 1995 November Nov 08, 1995 None Scheduled December Dec 13. 1995 None Scheduled January Jan 10. 1996 Jan 24, 1996 February Feb 14, 1996 Feb 28, 1996 March Mar 13, 1996 Mar 27, 1996 v AGENDA JOINT BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA DISTRICTS' ADMINISTRATIVE OFFICES - 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING MARCH 8, 1995 - 7:30 P.M. In accordance with the requirements of Califomia Government Code Section 54954.2, this i agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to i each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Boards i for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Districts subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. (1) Pledge of Allegiance and Invocation (2) Roll call (3) Appointment of Chair pro tem, if necessary (4) Consideration of motion to receive and file minute excerpts of member agencies relating to appointment of Directors, if any. (See listing in Board Meeting folders) (5) Public Comments: All persons wishing to address the Boards on specific agenda items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Boards of Directors except as authorized by Section 54954.2(b). 03108/95 (6) The Joint Chair, General Manager and General Counsel present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. (a) Report of Joint Chair, consideration of Resolutions or commendations, presentations and awards (b) Report of General Manager (c) Report of General Counsel (7) EACH DISTRICT ACTION: If no corrections or amendments are made, the following minutes will be deemed approved as mailed and be so ordered by the Chair: District 1 - February 8, 1995 regular District 2 - February 8, 1995 regular District 3 - February 8, 1995 regular District 5 - February 8, 1995 regular District 6 - February 8, 1995 regular District 7 - February 8, 1995 regular District 11 - February 8, 1995 regular District 13 - February 8, 1995 regular District 14 - February 8, 1995 regular (8) ALL DISTRICTS Consideration of roll call vote motion ratifying payment of claims of the joint and individual Districts as follows: (Each Director shall be called only once and that vote will I ; be regarded as the same for each District represented unless a Director expresses a �1 desire to vote differently for any District.) 20 /08/95 02/22/95 ALL DISTRICTS Joint Operating Fund - $857,032.24 $615,800.42 Capital Outlay Revolving Fund - 166,990.43 918,538.63 Joint Working Capital Fund - 86,713.77 207,546.31 Self-Funded Insurance Funds - 300.00 66,500.09 DISTRICT NO. 1 - .00 .00 DISTRICT NO. 2 - 157,200.91 166.23 DISTRICT NO. 3 - - 43,181.84 36,502.49 DISTRICT NO. 5 - 7,358.16 7,075.28 DISTRICT NO. 6 - .00 .00 DISTRICT NO. 7 - 49,627.54 2,217.28 DISTRICT NO. 11 - 18,661.68 506,436.30 DISTRICT NO. 13 - .00 .00 DISTRICT NO. 14 - 89,500.93 .00 DISTRICTS NOS. 3 & 11 JOINT - 2,093.75 .00 DISTRICTS NOS. 5 & 6 JOINT - 2,395.76 25.91 DISTRICTS NOS. 6'& 7 JOINT - 3,559.88 .00 DISTRICTS NOS. 7 & 14 JOINT - 8,054.04 711.91 $1 ,492,670.93 $2,361,520.85 -2- `4 03/08/95 (9) CONSENT CALENDAR- ITEMS 9(a)THROUGH 96) All matters placed on the consent calendar are considered as not requiring discussion or i further explanation and unless any particular item is requested to be removed from the consent calendar:by a Director, staff member or member of the public in attendance, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in 1 the regular order of business. Members of the public who wish to remove an item from the consent calendar shall, upon recognition by the chair, state their name, address and designate by letter the item to be a removed from the consent calendar. The Chair will determine if any items are to be deleted from the consent calendar. Consideration of action to approve all agenda items appearing on the consent calendar not specifically removed from same, as follows: ALL DISTRICTS (a) Consideration of Resolution No. 95-16, approving Amendment No. 1 to the contract for Purchase of Liquid Cationic Polyeleclrolyte Chemical Flocculent (Polymer), Specification No. P-127, assigning said contract from Rhone-Poulenc, Inc. - Polypure, Inc. to Polypure, Inc., with no change in the terms and provisions of the original contract dated April 13, 1992. (b) Consideration of motion authorizing staff to issue a purchase order to Thomas Bros. Maps in an amount not to exceed $69,000.00, for Purchase of Customized Thomas Bros. Guides (Specification No. P-139). (c) Consideration of motion authorizing staff to file application with the Office of Emergency Services to obtain federal financial assistance for damages incurred due to the 1995 winter storms. (d) Consideration of motion to receive, file and deny claims dated December 9, 1994, filed by the attorneys for Steven and Carol McCray, Mark Roeder and Katherine Yamall, Gilbert G. Caruso and Young C. Kim, in amounts to be in excess of$280,000.00 for alleged property damages due to construction of the Santa Ana River Mainstream Project by the County of Orange(Flood Control District) and U.S. Corps of Engineers, and refer to the District's General Counsel and liability claims administrator for appropriate action. `.✓ -3- 0 03/08/95 (9) ALL DISTRICTS- (CONSENT CALENDAR Continued) v (a) Consideration of motion to receive and file Summons &Complaint for Wrongful Death, Robin Patterson vs. Orange County Sanitation District, at al., Orange County Superior Court Case No. 741371, in connection with construction of Miscellaneous Improvements at Plant No. 2, Job No. P2-49, and authorizing special counsel Chase, Rotchford, Drukker& Bogust to appear and defend the interests of the Districts, as previously authorized by the Boards of Directors. DISTRICT 2 (f) Consideration of Resolution No. 95-22-2, ordering annexation of 0.811 acres of territory to the District, in the vicinity southeast of the intersection of Old Ranch Road and Country Hill Road in the City of Anaheim (Annexation No. 74- EMC Mortgage Annexation to County Sanitation District No. 2). DISTRICT 3 (g) Consideration of the following actions relative to Replacement of Westminster Avenue Force Main (First Unit) and New Westside Pump Station Force Main, Contract No. 3-36R: (1) Consideration of Resolution No. 95-23-3, approving License Agreement with Bixby Ranch Company, providing for temporary construction access for said 1 i project at no cost to the District. fir' (2) Consideration of Resolution No. 95-24-3, approving plans and specifications for said project, authorizing the General Manager to establish the date for receipt of bids (tentative bid date is April 11, 1995), and authorizing General Manager to award said contract to the low bidder in an amount not to exceed $4,400,000.00. DISTRICTS 5 &6 (h) Consideration of the following actions relative to the plans and specifications for Crystal Cove Pump Station, Contract No. 5-36: (1) Consideration of motion approving Change Order No. 2 to the plans and specifications for said project, authorizing a net deduction of$15,370.08 from the contract with Schuler Engineering Corporation for 15 items of added or deleted work, and granting a time extension of 205 calendar days for completion of said additional work. (2) Consideration of motion approving Change Order No. 3 to the plans and specifications for said project, authorizing a net deduction of$31,900.00 from the contract with Schuler Engineering Corporation for adjustment of engineer's quantities. (3) Consideration of Resolution No. 95-26, accepting said,project as complete, authorizing execution of a Notice of Completion and approving final Closeout Agreement for a final total contract amount of$920,278.92 (original awarded contract amount of$993,442.00). -4- :' 03/08/95 L.. (9) DISTRICT 7- (CONSENT CALENDAR Continued) (i) Consideration of Resolution No. 95-27-7, ordering annexation of 1.65 acres of territory to the District, in the vicinity north of the intersection of La Vereda Drive and Skyline Drive in unincorporated County territory(Annexation No. 146 -Gunckell and Mitchell Annexation to County Sanitation District No. 7). G) Consideration of Resolution No. 95-28-7, ordering annexation of 1.54 acres of territory to the District, in the vicinity southeast of the intersection of Amapola Avenue and Ranchwood Trail in unincorporated County territory(Annexation No. 150-Turner Annexation to County Sanitation District No. 7). END OF CONSENT CALENDAR U (10) ALL DISTRICTS Consideration of items deleted from Consent Calendar, if any -5- `„J 03/08/95 (11) ALL DISTRICTS Consideration of motion to receive, file and approve staff Summary Financial Report for the six-month period ending December 31, 1994. (12) ALL DISTRICTS (a) Minutes of the Executive Committee (1) Receive and file draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on February 1, 1995. (2) Receive and file draft Planning, Design and Construction Committee Minutes for the meeting held on February 2, 1995. (3) Receive and file draft Special Executive Search Committee Minutes for the meeting held on February 3, 1995. (4) Receive and file draft Finance and Personnel Committee Minutes for the meeting held on February 15, 1995. (5) Receive and file draft Executive Committee Minutes for the meeting held on February 22, 1995. (b) Consideration of the following actions recommended by said committees: (1) OMT895-04 Consideration of motion authorizing the Engineering Department to proceed with Districts' Critical Operations and Maintenance Capital Improvements Projects. (2) OMTS95-11 Consideration of actions re proposed Ordinances Establishing ' Excess Capacity Charge Program (please see Item 17). (3) PDC 5(c) Consideration of Resolution No. 95-17, accepting Plant No. 1 Control Center Instrumentation, Job No. J-23-2, and Replacement of Computerized Monitoring System at Plant No. 2, Job No. P2-44, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement for a final total contract amount of$3,538,638.00 (original awarded contract amount of$3,752,000.00). [ITEM (12)(b) CONTINUED ON PAGE 71 -6- O3/08/95 ... (12) ALL DISTRICTS (Continued from page 6) (b) (4) PDC95-07 Consideration of the following actions relative to Addendum No. 2 to the Professional Services Agreement with Holmes& Narver, Inc. for design and construction services required for Seismic Retrofit at Plant No. 1, Job No. P1-44, and Seismic Retrofit at Plant No. 2, Job No. P2-53, providing for changes to the original scope of work, additional design and construction support services and a reallocation of costs among categories within said agreement: (a) Consideration of motion to receive, file and approve the Planning, Design and Construction Committee certification of the final negotiated fee with Holmes & Narver, Inc. for said services. (b) Consideration of Resolution No. 95-1 B, approving Addendum No. 2 to said agreement with Holmes & Narver, Inc. for said additional services, with no change in the maximum authorized compensation of$1,997,510.00. (5) PDC95-08 Consideration of motion authorizing staff to negotiate Addendum No. 3 to the Professional Services Agreement with John Carollo Engineers for design and construction services, preparation of operations and maintenance manuals, and training services re Secondary Treatment Improvements at Plant No. 1, Job No. P1-36, and Secondary Treatment Expansion at Plant No. 2, Job .No. P2-42, to provide for additional design and construction support services. (6) FPC95-12 Consideration of Resolution No. 95-19, adopting provisions of Government Code Section 31641.04, authorizing two years additional service credit for retirement purposes. (7) Consideration of Resolution No. 95-20, declaring the Taxable Commercial Paper Program officially retired. (8) EXEC95-02 Consideration of the following actions relative to professional consulting services needed to study and recommend improvements to mechanical problems discovered during the 1995 winter storms (Job No. J-15-2), as follows: (a) Consideration of motion authorizing staff to issue a purchase order to John Carollo Engineers in an amount not to exceed $80,000.00 for emergency study of the Ocean Oulfall Booster Pumping Station pumping systems, Operations & Maintenance manual revisions, as needed, and additional staff training. (b) Consideration of motion authorizing staff to issue a purchase order to Flow Science for a total amount not to exceed $10,000.00 for expert hydraulic analysis of the Ocean Outfall Booster Pumping Station. (c) Consideration of motion authorizing staff to issue a purchase order to Angelo Rossini for a total amount not to exceed $5,000.00 for support mechanical testing with vibration analysis. _ (ITEM (12)(b) CONTINUED ON PAGE 8] -7- O3/08/95 (12) ALL DISTRICTS (Continued from page 7) U (b) (9) Consideration of motion to receive, file and approve Ernst& Young Human Resources Review Report, dated January 1995 (copies enclosed in Directors' agenda packages). (10) EXEC95-01 Consideration of motion to receive and file Staff Report dated February 17, 1995 regarding Consolidation of Districts (copies enclosed in Directors' agenda packages). (13) ALL DISTRICTS Update by Staff and Consultants concerning developments related to the County's Commingled Investment Pool. (14) ALL DISTRICTS Consideration of motion authorizing staff to issue Change Order No. 1 to Purchase Order No. 71438 issued to Public Financial Management, Inc., for continuing financial advisor services related to the bankruptcy and communication and support work with rating agencies and investors, for an additional amount not to exceed $50,000.00, increasing the total authorized compensation from a total amount not to exceed $25,000.00 to an amount not to exceed $75,000.00. (15) ALL DISTRICTS Consideration of Resolution No. 95-21, amending Classification and Compensation Resolution No. 79-20, as amended, establishing two position classifications of Assistant General Manager.v (16) ALL DISTRICTS Consideration of motion authorizing staff to issue a purchase order to Moreland & Associates for preparation of the 1994-95 fiscal year audit of the Districts, for a maximum fee to include out-of-pocket expenses not to exceed $38,000.00, with provision for three one-year extensions. (17) ALL DISTRICTS Consideration of the following items re first reading and introduction of proposed ordinances Establishing Excess Capacity Charge Program: (a) Verbal report of staff and General Counsel (b) Consideration of motion to receive and file Staff Report dated January 17, 1995 re proposed Ordinances. [ITEM (17) CONTINUED ON PAGE 9] -8- -c 03/08/95 (17) ALL DISTRICTS - (Continued from page 8) (b) (1) DISTRICT 1 Consideration of actions relative to proposed Ordinance No. 125, An Ordinance of the Board of Directors of County Sanitation District No. 1 of Orange County, California, Establishing Excess Capacity Charge Program: (a) Consideration of motion making finding that adoption of said Ordinance is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. (b) Consideration of motion to read said Ordinance No. 125 by title only, and waive reading of entire ordinance (must be adopted by unanimous vote of Directors present). (c) Consideration of motion to introduce said Ordinance No. 125 and pass to second reading and hearing on April 12, 1995. (2) DISTRICT2 Consideration of actions relative to proposed Ordinance No. 219, An Ordinance of the Board of Directors of County Sanitation District No. 2 of Orange County, California, Establishing Excess Capacity Charge Program: (a) Consideration of motion making finding that adoption of said Ordinance is statutorily exempt pursuant to California Environmental Quality Act (CEGA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. (b) Consideration of motion to read said Ordinance No. 219 by title only, and waive reading of entire ordinance (must be adopted by unanimous vote of Directors present). (c) Consideration of motion to introduce said Ordinance No. 219 and pass to second reading and hearing on April 12. 1995. [ITEM (17) CONTINUED ON PAGE 10) 03/08/95 ... (17) ALL DISTRICTS- (Continued from page 9) (b) (3) DISTRICT 3 Consideration of actions relative to proposed Ordinance No. 322, An Ordinance of the Board of Directors of County Sanitation District No. 3 of Orange County, California, Establishing Excess Capacity Charge Program: (a) Consideration of motion making finding that adoption of said Ordinance is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. (b) Consideration of motion to read said Ordinance No. 322 by title only, and waive reading of entire ordinance (must be adopted by unanimous vote of Directors present). (c) Consideration of motion to introduce said Ordinance No. 322 and pass to second reading and hearing on April 12, 1995. (4) DISTRICT 5 Consideration of actions relative to proposed Ordinance No. 531, An Ordinance of the Board of Directors of County Sanitation District No. 5 of Orange County, California, Establishing Excess Capacity Charge Program: v (a) Consideration of motion making finding that adoption of said Ordinance is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. (b) Consideration of motion to read said Ordinance No. 531 by title only, and waive reading of entire ordinance(must be adopted by unanimous vote of Directors present). (c) Consideration of motion to introduce said Ordinance No. 531 and pass to second reading and hearing on April 12, 1995. [ITEM (17) CONTINUED ON PAGE 11] -10- v O3/08/95 `.✓ (17) ALL DISTRICTS - (Continued from page 10) (b) (5) DISTRICT 6 Consideration of actions relative to proposed Ordinance No. 625,An Ordinance of the Board of Directors of County Sanitation District No. 6 of Orange County, California, Establishing Excess Capacity Charge Program: (a) Consideration of motion making finding that adoption of said Ordinance is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. (b) Consideration of motion to read said Ordinance No. 625 by title only, and waive reading of entire ordinance (must be adopted by unanimous vote of Directors present). (c) Consideration of motion to introduce said Ordinance No. 625 and pass to second reading and hearing on April 12, 1995. (6) DISTRICT 7 Consideration of actions relative to proposed Ordinance No. 732, An Ordinance of the Board of Directors of County Sanitation District No. 7 of Orange County, California, Establishing Excess Capacity Charge Program: (a) Consideration of motion making finding that adoption of said Ordinance is statutorily exempt pursuant to-California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. (b) Consideration of motion to read said Ordinance No. 732 by title only, and waive reading of entire ordinance (must be adopted by unanimous vote of Directors present). (c) Consideration of motion to introduce said Ordinance No. 732 and pass to second reading and hearing on April 12, 1995. [ITEM (17) CONTINUED ON PAGE 12] _11_ 03/08/95 (17) ALL DISTRICTS-(Continued from page 11) v (b) (7) DISTRICT 11 Consideration of actions relative to proposed Ordinance No. 1121, An Ordinance of the Board of Directors of County Sanitation District No. 11 of Orange County, California, Establishing Excess Capacity Charge Program: (a) Consideration of motion making finding that adoption of said Ordinance is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. (b) Consideration of motion to read said Ordinance No. 1121 by title only, and waive reading of entire ordinance(must be adopted by unanimous vote of Directors present). (c) Consideration of motion to introduce said Ordinance No. 1121 and pass to second reading and hearing on April 12, 1995. (8) DISTRICT 13 Consideration of actions relative to proposed Ordinance No. 1315, An Ordinance of the Board of Directors of County Sanitation District No. 13 of Orange County, California, Establishing Excess Capacity Charge Program: v (a) Consideration of motion making finding that adoption of said Ordinance is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. (b) Consideration of motion to read said Ordinance No. 1315 by title only, and waive reading of entire ordinance (must be adopted by unanimous vote of Directors present). (c) Consideration of motion to introduce said Ordinance No. 1315 and pass to second reading and hearing on April 12, 1995. [ITEM (17) CONTINUED ON PAGE 13] 12 03/08/95 ..r (17) ALL DISTRICTS- (Continued from page 12) (b) (9) DISTRICT 14 Consideration of actions relative to proposed Ordinance No. 1407, An Ordinance of the Board of Directors of County Sanitation District No. 14 of Orange County, California, Establishing Excess Capacity Charge Program: (a) Consideration of motion making finding that adoption of said Ordinance is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. (b) Consideration of motion to read said Ordinance No. 1407 by title only, and waive reading of entire ordinance (must be adopted by unanimous vote of Directors present). (c) Consideration of motion to introduce said Ordinance No. 1407 and pass to second reading and hearing on April 12, 1995. (18) ALL DISTRICTS ..................----------------...._.............................................................._..........._...._ I ' I CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Boards,the Chair may convene the ? Boards in closed session to consider matters of pending or potential litigation,or ;personnel matters,pursuant to Government Code Sections 54956.9,54957 or 54957.6. Reports relating to(a)purchase and sale of real property;(b)matters of i pending or potential litigation;(c)employment actions or negotiations with I employee representatives;or which are exempt from public disclosure under - the California Public Records Act,may be reviewed by the Boards during permitted closed session and are not available for public Inspection. At such time as final actions are taken by the Boards on any of these subjects,the. minutes will reflect all reculred disclosures of information. (a) Convene in closed session, if necessary [ITEM (18) CONTINUED ON PAGE 14] -13- 03/08/95 (18) ALL DISTRICTS- (Continued from page 13) (b) (1) Confer with Districts' representatives (General Manager,General Counsel,Duedor of Personnel and Director of Finance) concerning status of negotiations with employee group representatives on salaries, benefits and terms of employment. (a) Confidential Employees (2) Confer with Special Counsel R. Craig Scoff&Associates re status of claim of Louis Sangermano (3) Confer with Special Counsel David Griffin re status of litigation, County Sanitation District No. 3 vs. United Technologies Corp. (c) Reconvene in regular session (d) Consideration of action, if any, on matters considered in closed session (19) ALL DISTRICTS Other business and communications or supplemental agenda items, if any (20) ALL DISTRICTS Matters which a Director would like staff to report on at a subsequent meeting (21) ALL DISTRICTS Matters which a Director may wish to place on a future agenda for action and staff report (22) DISTRICT 1 Other business and communications or supplemental agenda items, if any (23) DISTRICT 1 Consideration of motion to adjourn (24) DISTRICT 2 Other business and communications or supplemental agenda items, if any (25) DISTRICT 2 Consideration of motion to adjourn (26) DISTRICT 5 Other business and communications or supplemental agenda items, if any (27) DISTRICT 5 Consideration of motion to adjourn -14- v 03/08/95 �j (28) DISTRICT Other business and communications or supplemental agenda items, if any (29) DISTRICT 6 Consideration of motion to adjourn (30) DISTRICT 11 Other business and communications or supplemental agenda items, if any (31) DISTRICT 11 Consideration of motion to adjourn (32) DISTRICT 13 Other business and communications or supplemental agenda items, if any (33) DISTRICT 13 Consideration of motion to adjourn (34) DISTRICT 14 Other business and communications or supplemental agenda items, if any (35) DISTRICT 14 Consideration of motion to adjourn (36) DISTRICT 3 Consideration of the following actions relative to Improvements to Miller-Holder Trunk Sewer System, Reach 2 (5,800 feet North of Rosecrans Avenue to Imperial Highway), Contract No. 3-38-2: (a) Verbal report of Director of Engineering (b) Consideration of motion approving Addendum No. 1 to the plans and specifications for said project, making miscellaneous technical clarifications. (c) Consideration of Resolution No. 95-25-3, receiving and filing bid tabulation and recommendation and awarding contract for Improvements to Miller-Holder Trunk Sewer System, Reach 2 (5,800 feet North of Rosecrans Avenue to Imperial Highway), Contract No. 3.38-2, to Callon Construction, Inc. in the total amount of$1,091.753.00. (37) DISTRICT 3 Other business and communications or supplemental agenda items, if any (38) DISTRICT 3 Consideration of motion to adjourn -15- i I 03/08/95 V (39) DISTRICT 7 Consideration of the following actions relative to appeal of Newport Camino Plaza, L.P. for a 60- day time extension to obtain demolition credit to offset capital facilities connection charges for development of Newport Camino Plaza: (a) Consideration of motion to receive and file letters dated December 29, 1994 and January 19, 1995 from Cummins &White, attorneys for Newport Camino Plaza, L.P. (b) Verbal report of Director of Engineering (c) Discussion (d) Consideration of motion to approve appeal of Newport Camino Plaza, L.P. for a 60-day time extension to obtain demolition credit to offset capital facilities connection charges for development of Newport Camino Plaza -or- (e) Consideration of motion to deny appeal (40) DISTRICT 7 Other business and communications or supplemental agenda items, if any (41) DISTRICT Consideration of motion to adjourn r__._.._..._.___._..___..._.__.......__._......................_.._._._......_...._..........................................._......_--------------- NOTICE TO DIRECTORS: To place items on the agenda for the Regular Meeting of the Joint Boards, Directors shall submit items to the Board Secretary not later than the close of business 14 ` days preceding the Joint Board meeting. The Board Secretary shall include on the agenda all items submitted by Directors, the General Manager and General Counsel and all formal communications. Board Secretary: Penny Kyle (714) 962-2411, ext. 2026 I Secretary:. Petra Tyndall (714) 962-2411, ext..2029 `--'------..._........._...............................-........---'--......__.._,.__._........-'---....------'-----'-'--'--._....._._..___......_..----' -16- -I v COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA MINUTES JOINT BOARD MEETING FEBRUARY 8, 1995 ..' �\OPp\StRICTS OF09gy c > z I` y Z � O <] J a Ww F�T�NG THE ENS\PpP ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 _ ROLL CALL A regular meeting of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California. was held on February B, 1995, at 7:30 p.m.,in the Districts'Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reached a quorum present for Districts Nos. 1, 2, 3, 5. 6, 7, 11, 13 and 14 as follows: ACTNE ALTERNATE DIRECTORS DIRECTORS DISTRICT NO. 1: _)L Pat McGuigan. Chair _ Ted R.Moreno x James M. Ferryman,Clair pro tam _ Arthur Perry Mark A.Murphy _ Joanne Coon Thomas R. Saltarelli Jim pairs Roger Stanton William G.Steiner DISTRICT NO.2: �_ John Collins,Chair George Scott • Daniel T.Weli Chair Pro tam John M.Gullizson _• Be"Danes Bob Bell Z Burnie Dunlap Glenn Parker Z Norman Z.Eakenrode W.Moreno _• James H.Flom Steve Anderson Pat McGuigan Tel R.Moreno Z Mark A. Murphy Joanne Coanti Z Julie Sa Chris Norly • Sheldon Singer George L.2laket Roger Stanton William G.Steiner , Bob Zama] Tom Daly DISTRICT NO.3: x Sal A. Sapien, Clair Harry M.Dotson Burnie Dunlap. Chair Pro tem Glenn Parker Cecilia Age Walter Bowman George Brown Frank Laszlo • Jam Collins George Scott • James H.Flora Steve Anderson may_ Dan R.Griffin _ Peter Marshall • Victor Wang _ Ralph Bauer _2_ Wally Linn _ Eva G. Miner Pat McGuigan _ Ted R.Moreno �� • Margie L. Rice _ Grace Epperson Z Julie So _ Chris Nomy • Sheldon Singer _ George L.ZWket Roger Stanton _ William G.Steiner Charles SyNW Robert Wanleeom Bob Zemel Tom Daly DISTRICT NO. 5: . Jan Delay.Chair Jam C.Cox,Jr. William G.Steiner,Chair pro tem Roger Stamon _. John C.Cox,Jr. Jan Delany DISTRICT NO, 6: k James M.Ferryman,Clair Arthur Perry x Jan Debay, Chair pro tem John C.Co..Jr. X William G.Steiner Roger Stanton DISTRICT NO.7: i Barry Hammond.Chair Mike Wand Thomas R.Salta air.Chair pro tem _ Jim Potts Z Jan Delay _ John C.Co.,Jr. Z James M.Ferryman _ Ann.Perry L Pat McGuigan _ Ted R.Moreno .A. Mark A.Murphy _ Joanne Coot, . William G.Steiner _ Roger Stanton DISTRICT NO.11: Z Victor Leipzig. Clair _ Ralph Bauer • Shidey Dettbtl.Chair pro tem _ Ralph Bauer • Roger Stanton _ William G.Steiner DISTRICT ND.13: Jahn M.GWliason. Chair _ Daniel T.Welch Glenn Parker,Chair pro ten Burnie Dunlap 3_ Mark A.Murphy Joanne Coomz J_ William G. Steiner Roger Stanton Bob Zemel Tom Daly DISTRICT NO.14: Thomas R. SaltarNfi.Chair Jim Potts Barry Hammond,Chair pro ten Mike Ward L Mark A.Murphy Joanne CoonD William G.Steiner Roger Stanton L Peer A.Swan Darryl Miller 02/08/95 P STAFF MEMBERS PRESENT: Blake P. Anderson, General Manager, Penny Kyle, Board Secretary, Catherine Biele, Laurie Bluestein, Don Crapnell, John Defile, Mark Esquer, Gary Hasenstab, Irwin Haydock, Ed Hodges, Steve Hovey, Steve Kozak, John Linder, Pat McNally, Mike Moore, Rory Nelson, Bob Colon, Stuart Severn, Gary Streed, Ed Torres, Petra Tyndall, Jack Vincent, Chuck Winsor, Paula Zeller OTHERS PRESENT: Thomas L. Woodruff, General Counsel, Jamel Demir, Lucinda Dennis, Patti Gorczyca, Walt Howard, Bill Knopf, Mary Lee, Kris Lindstrom, Linda Moulton-Patterson, Carry Nelson, Richard Partin, Freddie Reiss, Phil Sansone, Phil Stone, Grace Winchell, George Zlaket DISTRICT 3 Moved, seconded and duly carried: Receive and file minute excerpts re Board Appointments That the minute excerpts from the following re election of mayors, appointment of alternate Directors and seating new members of the Boards, be, and are hereby, received and ordered filed: (*Mayor) City/Aaenw Active Director Alternate Director Buena Park Don R. Griffin* Patsy Marshall La Palma Wally Linn` Eva G. Miner Los Alamitos Charles E. Sylvia' Robert Wahlstrom ALL DISTRICTS The Joint Chair presented resolutions of Presentation of Resolutions of Appreciation appreciation to retiring active Directors Carrey J. to retiring Directors Nelson, who represented the City of Brea on the Board of District No. 2, Richard Partin,who represented the City of Cypress on the Board of District No. 3, Linda Moulton-Patterson, who represented the City of Huntington Beach on the Board of District No. 3, Grace Winchell, who represented the City of Huntington Beach on the Board of District No. 11 and Phil Sansone, who represented the City of Newport Beach on the Board of District No. 7. The Joint Chair reported that retiring active Directors A. B. "Buck" Catlin, former representative from Fullerton; William D. Mahoney, former representative from La Habra; and Evelyn Hart, former representative from Newport Beach, were unable to attend the meeting that evening. `.off -3- ,1 02/08/95 ALL DISTRICTS The Joint Chair announced the tentatively Report of the Joint Chair scheduled upcoming meetings as follows: Finance and Personnel Committee- Wednesday, February 15th, at 5:30 p.m. Executive Committee -Wednesday, February 22nd, at 5:30 p.m. Operations, Maintenance and Technical Services Committee - Wednesday, March 1st, at 5:30 p.m. Planning, Design and Construction Committee - Thursday, March 2nd, at 5:30 p.m. DISTRICT 1 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held January 11, 1995, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 2 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held January 11, 1995, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 3 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held January 11. 1995, the Chair ordered that said minutes be �.r deemed approved, as mailed. DISTRICT 5 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held January 11, 1995, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 6 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held January 11, 1995, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 7 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held January 11, 1995, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 11 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held January 11. 1995, the Chair ordered that said minutes be deemed approved, as mailed. -4- 02/08/95 DISTRICT 13 There being no corrections or amendments to the Aooroval of Minutes minutes of the regular meeting held January 11, `! 1995, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 14 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held January 11. 1995, the Chair ordered that said minutes be deemed approved, as mailed. ALL DISTRICTS Moved, seconded and duly carried: Ratification of payment of Joint and Individual District Claims That payment of Joint and individual District claims set forth on exhibits"A"and "B" attached hereto and made a part of these minutes, and summarized below, be, and are hereby, ratified by the respective Boards in the amounts so indicated. 01/11/95 0 /1 25/95 ALL DISTRICTS Joint Operating Fund - $476.849.49 $1,052,733.47 Capital Outlay Revolving Fund - 229.067.04 1.018.620.32 Joint Working Capital Fund - 112,285.84 344,533AS Self-Funded Insurance Funds - 31,246.45 19,919.94 DISTRICT NO. 1 - 1.281.98 8,175.75 DISTRICT NO. 2 - 36.705.40 35,815.04 t✓ DISTRICT NO. 3 - 50.711.83 268,124.60 DISTRICT NO. 5 - 214,554.62 9.820.00 DISTRICT NO. 6 - 229.73 5,441.72 DISTRICT NO. 7 - 10,044.77 20,782.41 DISTRICT NO. 11 - 212,396.62 9,209.26 DISTRICT NO. 13 - 8.50 136.30 DISTRICT NO. 14 - 481,367.04 7.791.74 DISTRICTS NOS. 5 &6 JOINT - 12.194.05 8.480.00 DISTRICTS NOS. 7 & 14 JOINT - 139.61 0.00 $1.869.083.97 $2.809.584.03 ALL DISTRICTS (Joint/95.07) Moved, seconded and duly carried: Approving Amendment No. 1 to the contract with Western States Chemical Supply That the Boards of Directors hereby adopt Corporation for Purchase of Caustic Soda Resolution No. 95-7, approving Amendment No. 1 Solution. Specification No. P-133 to the contract with Western States Chemical Supply Corporation for Purchase of Caustic Soda Solution, Specification No. P-133, authorizing a price increase forth the delivered price of $148.78 per dry ton, plus sales tax, to the delivered price of$271.88 per dry ton, plus sales tax, for the period beginning February 9, 1995 through August 31, 1995. Said resolution, by reference hereto, is hereby made a part of these minutes. -5- a 02/08/95 ALL DISTRICTS (Joint/95-08) Moved, seconded and duly carried: Approving Grant of Easement to the Citv of Newport Beach for a water line easement That the Boards of Directors hereby adopt through the northern portion of Plant No. 2 Resolution No. 95-8, approving and authorizing execution of a Grant of Easement to the City of Newport Beach for a ten-foot by 700-foot water line easement through the northern portion of Plant No. 2, at no cost to the City of Newport Beach, in form approved by General Counsel. Said resolution, by reference hereto, is hereby made a part of these minutes. ALL DISTRICTS Moved, seconded and duly carried: Authorizing staff to prepare a scope of work for a Strategic Information Systems Plan That staff be, and is hereby, authorized to prepare a scope of work for a Strategic Information Systems Plan, develop a short list of firms with expertise in development of such plans and to submit proposals for a Professional Services Agreement, for consideration by the Boards at a future meeting. ALL DISTRICTS Moved, seconded and duly carried: Authorizino staff to issue a purchase order to AVNET Computer for Purchase of Two That staff be, and is hereby, authorized to issue a DEC 2100-600 AXP Computers purchase order to AVNET Computer, in the amount (Specification No. E-2521 of$150,374.00, plus sales tax, for Purchase of Two DEC 2100-600 AXP Computers (Specification No. E-252). Director Mark A. Murphy requested that his abstention from voting on this item be made a matter of record. ALL DISTRICTS Moved, seconded and duly carried: Receive and file draft minutes of the Operations. Maintenance and Technical That the draft minutes of the Operations, Services Committee Maintenance and Technical Services Committee meeting held on January 4, 1995, be, and are hereby, received and ordered filed. ALL DISTRICTS Moved, seconded and duly carried: Receive and file draft minutes of the Planning. Design and Construction That the draft minutes of the Planning, Design and Committee Construction Committee meeting held on January 5, 1995, be, and are hereby, received and ordered filed. ALL DISTRICTS Moved, seconded and duly carried: Receive and file draft minutes of the Finance and Personnel Committee That the draft minutes of the Finance and Personnel Committee meeting held on January 18, 1995, be, and are hereby, received and ordered filed. -6- 02/08/95 ALL DISTRICTS Moved, seconded and duly carried: Receive and file draft minutes of the Special Executive Search Committee That the draft minutes of the Special Executive Search Committee meeting held on January 25, 1995, be, and are hereby, received and ordered fled. ALL DISTRICTS Moved, seconded and duly carried: Receive and file draft minutes of the Executive Committee That the draft minutes of the Executive Committee meeting held on January 25, 1995, be, and are hereby, received and ordered filed. ALL DISTRICTS (OMTS95-05) Actions relative to Replacement of the Existing Emergency Chlorine Disinfection Facilities with a Temporary Emergency Outfall Disinfection System (Specification No. E-254) Authorizing staff to solicit bids for Moved, seconded and duly carried: equipment rental and installation of temporary facility with associated That staff be, and is hereby, authorized to solicit piping systems and appurtenances bids for equipment rental and installation of temporary facility with associated piping systems and appurtenances. Authorizing staff to award materials. Moved, seconded and duly carried: t.J service rental and installation contracts That staff be, and is hereby, authorized to award materials, service rental and installation contracts to the lowest responsive bidders, in a total amount not to exceed $100,000.00, ALL DISTRICTS (PDC95-01) Moved, seconded and duly carried: Establishing Procedures for the Processing of Professional Services Agreements and That the Boards of Directors hereby adopt Addenda. Change Orders to Construction Resolution No. 95-9, Establishing Procedures for Agreements. Approving Plans and the Processing of Professional Services Specifications and the Bidding and Award of Agreements and Addenda, Change Orders to Construction Agreements Construction Agreements, Approving Plans and Specifications and the Bidding and Award of Construction Agreements. Said resolution, by reference hereto, is hereby made a part of these minutes. -7- -� 02/08/95 ALL DISTRICTS (PDC95-02) Moved, seconded and duly carried: Aoorovino Chanoe Order No. 3 to the plans and specifications for Job Nos. P1-36-1. That Change Order No. 3 to the plans and P1-38-1. P1-38-4 and P2-43-3 specifications for Electrification of Pump Drives at Treatment Plant No. 1, Job No. P1-36-1; Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38-1; Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38.4; and Miscellaneous Improvements to Facilities at Treatment Plant No. 2, Job No. P2-43-3, authorizing a net addition of$22,576.00 to the contract with Advanoo Constructors, Inc., Division of Zum Constructors, Inc., for seven items of additional or deleted work, be, and is hereby, approved. ALL DISTRICTS (PDC95-03) Moved, seconded and duly carded: Aoorovino Chanoe Order No. 4 to the Plans and specifications for Job No. Pt-38-2 That Change Order No. 4 to the plans and specifications for Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38-2, authorizing a net addition of$12,097.00 to the contract with Pascal& Ludwig Engineers, for nine items of additional or deleted work, be, and is hereby, approved. ALL DISTRICTS (PDC95-04) Moved, seconded and duly carried: Aoorovina Chanoe Order No. 5 to the plans and specifications for Job No. P2-43-1 That Change Order No. 4 to the plans and specifications for Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 2, Job No. P2-43.1, authorizing a net �.d addition of$63,434.00 to the contract with Pascal & Ludwig Engineers, for ten items of additional or deleted work, be and is hereby, approved. ALL DISTRICTS (FPC95-03) Moved, seconded and duty carved: Approving purchase order agreements with Callan Associates. Inc. and Chandler Liquid That purchase order agreements with Callan Asset Management. Inc. re selection of an Associates, Inc. and Chandler Liquid Asset independent Investment Advisor Management, Inc., relative to selection of an independent Investment Advisor, be, and are hereby, approved in amounts not to exceed as follows: Callan Associates, Inc. Review Investment Policy $ 5,000.00 Manager Search, per Search $20,000.00 Ongoing Performance Measurement: First Portfolio $22,000.00/yr Additional Portfolios, each $ 7,000.00/yr Chandler Liquid Asset Management, Inc. Prepare Investment Policy and Conduct Planning/training session for Board $10,500.00 -8- 02/08/95 r ALL DISTRICTS (FPC95-04) Actions relative to adopting Distncts' �..� Investment Policy Adopting Districts' Investment Policy Moved, seconded and duly carried: That the Boards of Directors hereby adopt Resolution No. 95-14, adopting Districts' Investment Policy. Said resolution, by reference hereto, is hereby made a part of these minutes. Authorizina Investment of Monies Moved, seconded and duly carried: into the Local Agency Investment Fund That the Boards of Directors hereby adopt Resolution No. 95-15, authorizing Investment of Monies into the Local Agency Investment Fund. Said resolution, by reference hereto, is hereby made a part of these minutes. ALL DISTRICTS (FPC95-11) Moved, seconded and duly carried: Approving renewal of Boiler& Machinery Insurance with American Manufacturers That the renewal of Boiler& Machinery Insurance Mutual Insurance for a one-year period effective March 1, 1995, with American Manufacturers Mutual Insurance for a total annual premium of$77.376.78, be, and is hereby, approved. ALL DISTRICTS (EXEC95-01) Moved, seconded and duly carried: Receive and file Staff Report dated January 25, 1995 re Consolidation of That the Staff Report dated January 25, 1995 Districts regarding Consolidation of Districts, be, and is hereby, received and ordered filed. ALL DISTRICTS Actions re Supplement No. 3 to the Proaram Environmental Impact Report for the 1989 Collection. Treatment and Disposal Facilities Master Plan re Ocean Outfall Reliability Uvarades. Job No. J-34-1 Verbal report of staff The Director of Engineering reported that Supplement No. 3 is in reference to a surge lower at Plant No. 2 that will be moved and raised higher than what was originally planned for in the 1989 Collection, Treatment and Disposal Facilities Master Plan. No substantive or adverse comments were received during the public comment period on the EIR. Receive and file written comments Moved, seconded and duly carried: received after the public hearing re Supplement No. 3 to EIR That the written comments received after the public hearing on December 14, 1994 on Supplement No. 3 to the Program Environmental Impact Report for the 1989 Collection, Treatment and Disposal Facilities Master Plan re Ocean Outfall Reliability Upgrades, Job No. J-34-1, be, and are hereby, received and ordered filed. �..J -9- 02/08/95 Receive and file Staff Summary Moved, seconded and duly carried: dated January 11. 1995 re Final Supplement No. 3 That the Staff Summary dated January 11, 1995 re Final Supplement No. 3 to said EIR, be, and is hereby, received and ordered filed. Receive, file and approve Final Moved, seconded and duly carried: SSu plement No. 3 to EIR re Ocean Outfall Reliability Upgrades. Job That the Final Supplement No. 3 to Program No. J-34-1 Environmental Impact Report on the Collection, Treatment and Disposal Facilities Master Plan re Ocean Outfall Reliability Upgrades, Job No.J-34-1, be, and is hereby, received, ordered filed and approved; and, FURTHER MOVED: That the Boards of Directors do hereby certify that said Final Supplement No. 3 has been completed in compliance with the State and Districts' Guidelines Implementing the California Environmental Quality Act of 1970, as amended. Certifying Final Supplement No. 3 to Moved, seconded and duly carried: EIR re Ocean Outfall Reliability Upgrades. Job No. J-34-1 That the Boards of Directors hereby adopt Resolution No. 95-11, certifying Final Supplement No. 3 to Program Environmental Impact Report for the Collection, Treatment and Disposal Facilities Master Plan re Ocean Outfall Reliability Upgrades, Job No. J-34.1; making certain findings relating to significant environmental effects identified in Final �...✓ Supplement No. 3 to said EIR re Ocean Outfall Reliability Upgrades, Job No. J-34-1; adopting a statement of overriding considerations; adopting mitigation measures and monitoring plan; and authorizing the filing of a Notice of Determination re said project. Said resolution, by reference hereto, is hereby made a part of these minutes. ALL DISTRICTS The General Manager referred the Directors to Status report re County's Commingled two reports included in their meeting folder Investment Pool relative to the County's Commingled Investment Pool Program. Mr. Anderson stated that the first report entitled "Item 14" is an update by staff, which lists the bankruptcy actions to date. He further reported that on January 201h, the Commingled Pool Committee met with a special 15-member committee of the Orange County Business Council. This meeting resulted in the appointment of a three-man committee to begin working closely with the County in an attempt to reach an early bankruptcy settlement. This committee is comprised of George Aduas, Gary Hunt and Tom Sutton. On January 26th, Judge Ryan released $219 million in pre-pethion property taxes, and on January 31 st the hardship disbursement was extended to the end of February. The cap for individual school districts was changed to 50%to allow the districts to meet their short-term cash demands. Also, on February 7th the Board of Supervisors approved the first payback plan for pool depositors. -10- 02/08/95 Mr. Anderson then introduced Freddie Reiss of Price Waterhouse who is the advisor for the Commingled Pool Committee, and requested him to brief the Directors on the proposed lam/ settlement plan. Mr. Reiss stated that several meetings had been held recently with the Business Council Committee to try to find a solution to the investment pool portion of the bankruptcy. He clarified there were two bankruptcies; 1) the County of Orange, and 2)the Investment Pool Case. It is believed that the investment pool bankruptcy should be resolved so that the County could then work towards the ultimate resolution of the County of Orange bankruptcy. Mr. Reiss then reviewed the various options proposed by the County and currently being discussed by the Investment Pool Committee. Mr. Anderson also requested Cindy Dennis, the Districts' bankruptcy attorney from Bronson, Bronson& McKinnon to also provide overview on the options. She stated that the committee has sent the County's plan back stating it was not acceptable in its present form. ALL DISTRICTS General Counsel reported to the Directors the need General Counsel's Comments Prior to for a closed session as authorized by Government Closed Session Code Section 54956.9, 54957 and 54957.6 to discuss and consider the items that are specified as Item 15(b)(1) and (2) on the published Agenda. General Counsel also indicated a need to add one item needing immediate action that arose subsequent to the publication of the agenda. He reported that additional items could be added pursuant to Government Code Section 54954.2(b) upon a two-thirds vote of the Directors. No other items would be discussed or acted upon. ALL DISTRICTS Moved, seconded and duly carried: Add Item to the Closed Session Agenda That Item (15)(b)(3) be added to the Agenda to consider a matter of selection and appointment of a permanent General Manager. ALL DISTRICTS Moved, seconded and duly carried: Convene in dosed session Pursuant to Government Code Section 54956.9. 54957 The Boards convened in closed session at 8:48 and 54957.E p.m. pursuant to Government Code Section 54956.9, 54957 and 54957.6. Confidential Minutes of the Closed Session held by the Board(s) of Directors have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of actions taken will be publicly reported at the time the approved action becomes final re Agenda Item No. (15)(b)(4). No actions were taken re Agenda Items (15)(b)(1) and (2). ALL DISTRICTS At 9:30 p.m. the Board reconvened in regular Reconvene in regular session session. ALL DISTRICTS Moved, seconded and duly carried: Avvointing Donald F. McIntyre as General Manager That the Boards of Directors hereby appoint Donald F. McIntyre as General Manager of the County Sanitation Districts of Orange County. -11- -1 02/08/95 DISTRICT 1 V Public hearing re Proposed Ordinance No. 124, Amendina Ordinance No. 119, Establishing Wastewater Discharge Reaulations relative to waiver of connection fees for federally-owned courthouse facilities Public Hearin The Chair announced that this was the time and place fixed by the Board of Directors of County Sanitation District No. 1 for the public hearing on proposed Ordinance No. 124, Amending Ordinance No. 119, Establishing Wastewater Discharge Regulations relative to waiver of connection fees for federally-owned courthouse facilities. Open Public Hearina The Chair declared the hearing open at 9:35 p.m. Receive and file letter from City of Moved, seconded and duly carried: Santa Ana withdrawing their reauest for waiver of fees That the letter from the City of Santa Ana withdrawing their request for waiver of connection fees for federally-owned courthouse facilities within the District, be, and is hereby, received and ordered filed. Close hearina There being no public comments, the Chair declared the hearing closed at 9:36 p.m. No actions were taken. DISTRICT 1 Moved, seconded and duly carried: Joumment That this meeting of the Board of Directors of County Sanitation District No. 1 be adjourned. The Chair then declared the meeting so adjourned at 9:36 p.m. DISTRICT 2 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 2 be adjourned. The Chair then declared the meeting so adjourned at 9:36 p.m. DISTRICT 5 (DIST.5/95-01) Moved, seconded and duly carried: Receive and file Summons and Complaint for Damages. Gina Strong vs. County That the Summons and Complaint for Damages, Sanitation Districts of Orange County, at. al. Gina Strona vs. County Sanitation Districts of Orange County Superior Court Case Orange County, at. al. Orange County Superior No. 741774 Court Case No. 741774, for alleged injuries in connection with construction on Pacific Coast Highway in the City of Newport Beach, be, and is hereby, received and ordered filed; and, FURTHER MOVED: That the Districts' General Counsel, be, and is hereby, authorized to appear and defend the interests of the District. -12- 02/08/95 f DISTRICT 5 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 5 be adjourned. The Chair then declared the meeting so adjourned at 9:36 p.m. DISTRICTS 6. 7 & 14 (DIST.6/95.01) Moved, seconded and duly carried: Receive and file Summons and Complaint for Property Damage and Breach of Written That the Summons and Complaint for Property Contract and Indemnity. Southern California Damage and Breach of Contract and Indemnity, Edison Company vs. Mladen Bunlich Southern California Edison Company vs. Mladen Construction Co. Inc.. and County Buntich Construction Co. Inc.. and County Sanitation Districts of Orange County, Sanitation Districts of Orange County, Orange Orange County Municipal Court Case County Municipal Court Case No. 07554, for No. 07554 alleged damages to overhead cable in connection with the construction of Baker-Gisler Interceptor, from Fairview Road to Plant No. 1, Contract No. 14-1-1A, be, and is hereby, received and ordered filed; and, FURTHER MOVED: That the Districts' General Counsel, be, and is hereby, authorized to appear and defend the interests of the Districts. DISTRICT 6 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 6 be adjourned. The Chair then declared the meeting so adjourned at 9:36 p.m. DISTRICT 11 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 11 be adjourned. The Chair then declared the meeting so adjourned at 9:36 p.m. DISTRICT 13 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 13 be adjourned. The Chair then declared the meeting so adjourned at 9:36 p.m. DISTRICTS 7 & 14 (DIST.7/95-01) Moved, seconded and duly carried: Authorizing staff to issue a Purchase order to Flo Systems for Purchase of One That staff be, and is hereby, authorized to issue a Sewaoe Pump Bearino Head Rotating purchase order to Flo Systems for a total amount Assembly (Specification No. E-253) not to exceed $31,072.00, plus sales tax, for Purchase of One Sewage Pump Bearing Head Rotating Assembly (Specification No. E-253) needed in connection with the Main Street Pump Station. -13- t 02/08/95 DISTRICTS 7& 14 lDIST.7/95-021 Moved, seconded and duly carried: V Approving Plans and specifications re Abandonment of Bent Tree, Cowan Heights. That the Boards of Directors hereby adopt Derby Nos. 1 and 2. Lake Court and Shady Resolution No. 95-12, approving plans and Canyon Pump Stations, Contract No. 7-14-2 specifications for construction of Abandonment of Bent Tree, Cowan Heights, Derby Nos. 1 and 2, Lake Court and Shady Canyon Pump Stations, Contract No. 7.14-2, and authorizing the General Manager to establish the date for receipt of bids. Said resolution, by reference hereto, is hereby made a part of these minutes. DISTRICTS 7 & 14 Moved, seconded and duly carried: Receive and file minutes of the Selection Committee That the minutes of the Selection Committee meeting held on December 1, 1994, be, and are hereby, received and ordered filed. DISTRICTS 7 & 14 Moved, seconded and duly carried: Actions re Addendum No. 1 to the Professional Services Agreement with Boyle That the Selection Committee certification of the Enoineerino Corporation re Contract final negotiated fee relative to Addendum No. 1 to Nos. 7-7-1 and 7-14 the Professional Services Agreement with Boyle Engineering Corporation for design and construction services re Improvements to Main Street Pump Station, Contract No. 7-7-1, and Abandonment of Nine District No. 7 Pump Stations, Contract No. 7-14, providing for additional design services, be, and is hereby received, ordered filed and approved; and, \"'/ FURTHER MOVED: That the Boards of Directors hereby adopt Resolution No. 95-13, approving Addendum No. 1 to said agreement with Boyle Engineering Corporation for said additional services, on an hourly-rate basis for labor plus overhead, direct expenses and fixed profit, for an additional amount not to exceed $99,420.00, increasing the total authorized compensation from an amount not to exceed $216,168.00 to an amount not to exceed $315,588.00. Said resolution, by reference hereto, is hereby made a part of these minutes. DISTRICT 7 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 7 be adjourned. The Chair then declared the meeting so adjourned at 9:37 p.m. DISTRICT 14 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 14 be adjourned. The Chair then declared the meeting so adjourned at 9:37 p.m. DISTRICT 3 General Counsel reported to the Directors the need General Counsel's Comments Prior to for a closed session as authorized by Government Closed Session Code Section 54956.9 to discuss and consider the item that is specified as Item (15)(b)(3) on the published Agenda. No other items would be discussed or acted upon. -14- 02/08/95 DISTRICT 3 Moved, seconded and duly carried: Convene in closed session pursuant to �...✓ Government Code Section 54956.9 The Board convened in dosed session at 9:38 p.m. pursuant to Government Code Section 54956.9. Confidential Minutes of the Closed Session held by the Board(s) of Directors have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. No final action was taken re Agenda Item (15)(b)(3). DISTRICT 3 At 10:02 p.m. the Board reconvened in regular Reconvene in regular session session. DISTRICT 3 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 3 be adjourned. The Chair then declared the meeting so adjourned at 10:02 p.m. 4, t/I Secretary of th oa Directors V of County Sanit ion D 'cts Nos. 1, 2, 3, 5, 6, 7, 11. 13 and 14 -15- FUNDNO 9199 - JT DIST WORKING CAPITAL PROCESSINGO 1N595 PAGE1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01/119S POSTING DATE 01/1195 WARRANT NO. VENDOR AMOUNT DESCRIPTION 1424M ADCOA E57A0 INSTRUMENT SUPPLIES 142421 AG TECH COMPANY E108,028.92 RESIDUALS REMOVAL M.0.10.0.81 142422 ASR ANALYSIS $1,340.40 ENGINETESTING 142A23 ATM AA INC. $0.330.93 LAB SERVICES 142424 AT&T-UNIPLANSERVICE E3,2n.07 LONG DISTANCE TELEPHONE SERVICES 142425 AIR PRODUCTS&CHEMICALS $36,074.40 O&M AGREEMENT OXY GEN.SYST.M.O.8-949 142426 ALLEN PRESS,INC. VOLTS PRINTING 142427 ALLIED SUPPLY CO. $16.84 FREIGHT 142420 ALNOR INSTRUMENTS CO. E314.29 INSTRUMENT REPAIRS 142429 AMERICAN AIR FILTER,INC. $1,217.SB FILTERS 142430 AMERICAN FLEET PARTS E116.57 TRUCK PARTS 142431 AMERICAN METAL BEARING CO. E779.08 MACHINE REPAIRS 142432 ANAHEIM SEWER CONSTRUCTION $1I,632.56 SEWER REPAIRS 142433 AND\TER-DISTRIBUTION S423.94 ELECTRIC SUPPLIES 142434 A-PLUS SYSTEMS SI,SU.40 NOTICES&ADS m 142435 APPLIED BIOSYSTEMS,INC. MOM LAB SERVICES X 142430 ARMOR-VAC 5252.00 VACUUM TRUCK SERVICES 2 142438 BFI M DISPOSAL SERVICE,INC. $282.20 WASTE DISPOSAL L7.2 142439 BFI MEDICAL WASTE SYSTEMS .759.80 WASTE DISPOSAL 142439 BKKLANETY E2,18DAS RESIDUALS REMOVAL M.0.10.0.91 142441 BATTERY TY8 SUPPLY LTIES E180.BB BATTERIES PLIES a 142441 BATTERY SPECIALTIES $1,267.28 BATTERIES 1424d2 BEACO MY ENTERPRISC.ES, E4,798.55 LAIS MUCK ASH ~ 1LIES 42443 BEACON SECURITY ENTERPRISES,INC. .050.75 TRUCK WASH TICKETS 142445 BELL SSELECT #,058.75 SECURITY SERVICES 14244S BLOOMBEGL.P.CTRUCK,INC. .832.B4 TRUCK PARTS MO 142447 WERIN ERG L.P. E4,$99.58 FINANCIAL MONITORING M.O.d-14-93 142445 BOISE CASCADEGER OFEIM $49.31 LAS OFFICE SUPPLIES LIES 142446 BOISE CASCADE SE PRODUCTS $63.0 OFFICESUPPLIES 142450 BOLSA MOIASERVICE 829.72 MUCK REPAIRS 142451 BOYLE ENGINEERINGELECTRIC CORP. E25,829.32 ENGINEERING SERVICES P245,338 142452 BIQTHINEE ELECTRIC E$671.06 ELECTRIC PARTS TES 142452 C.P.I. f261.14 LABSUPLUMBING LUMBI GSU 142453 CAD VENTURES E7 530.48 COMPUTER SOFTIES WARE 142455 CADDVENTURO E536.48 COMPUTER SOFTWARE 14240 CAL-GLASS FOR RESEARCH,INC. f2,236.89 LAB SUPPLIES 142457 CALTROL,INC. f0NA9 PARTS 142458 CALIFOJOHNCRRIAAO ENGINEERS 51,050A9 ENGINEERING AGREEMENT 142459 CENTURY LEENGINEERS $29.00 ENGINEERING SERVICES Pt-38 142460 CENTURY SAFETY INST.8SUPPLY E4,$71.10 SAFETY SUPPLIES SERVICES 142461 CERFNET E71.10 COMPUTER SERVICLT 142402 CLANK CONSULTANTS E1316.46 ELECTRICAL CONSULTING 142463 COAST FINE EQUIPMENT E316.46 SERVICE AGREEMENT 1424M COLICH AND SONS 212.112.00 CONSTRUCTION 2-9-R-1 142465 COMPR&SONS E212,112.50 CONSTRUCTION II-V-1 1/2485 COMPRESSOR COMPONENTS OF CA 312,283.50 ENGINE PARTS FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING D 1MVII5 PAGE 2 REPORT NUMBER AP43 COUNTY SANITATON DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01/11/95 POSTINGDATE01/11/95 WARRANT NO. VENDOR AMOUNT 142486 COMPUSA,INC. 5872.70 COMPUTER SOFTWARE 142467 CONNELGMPARTS/DIV. S22.75 TRUCK PARTS 14248E CONSOLIDATED ELECTRICAL DIET $29420 ELECTRIC PARTS 142469 CONTINENTAL AIR TOOLS INC. $186.31 TOCLS 142470 CONVERSE CONSULTANTS O C IINA10.59 CONSULTING SERVICES M.0$11.93 142471 COOPER INDUSTRIES,INC. $114.67 ENGINE PARTS 142472 COUNTY WHOLESALE ELECTRIC $573.23 ELECTRIC PARTS 142473 NA D'ARCY COMPANY $13961 MECHANICAL PARTS 142474 OATA-CAL CORP. $157.75 COMPUTERSOFTWARE 142475 DELTA DENTAL PUN OF CALIF. S31.246.45 DENTAL INSURANCE PLAN 142476 DEZURICKAND/ORCSCO. S208.35 VALVES 1424" DIGITAL EQUIPMENT CORP. $17,046.45 COMPUTER SOFTWARE CONSULTANT 142478 DIONU CORP. S460.68 LABSUPPLIES 142479 DOVER ELEVATOR COMPANY 1958.01 ELEVATOR MAINTENANCE 1424M DUNN EDWARDS CORP. S368.W PAINT SUPPLIES Q8 142401 EJ L BASSOC. $1.586.31 PROFESSIONALSERVICES X 1424V ESP NORTH $417.42 HARDWARE 14240 EASTMAN,INC. S4,916.30 OFFICE SUPPLIES CO 1424M ENCHANTER,INC. 13,380.00 OCEAN MONITORING M.06.10.92 142485 FMC CORP. S31,463.77 CHEMICALS M.0.9.14.94 142488 FALCON DISPOSAL SERVICE $5,09.07 RESIDUALS REMOVAL M.D.10.9.91 142487 FILTERLINECORP. $505.34 FILTERS 142469 FIRST AMERICAN TITLE INSURANCE 1350.00 TITLE REPORT N 142489 FIRSTCHOICE $1,1mm COMMUNICATIONS EQUIPMENT 142490 FISHER SCIENTIFIC CO. $SO." UBSUPPLIES 142491 FLOtMK PRODUCTS,INC. $1,640.69 INSTRUMENT PARTS 142492 FOUNTAIN VALLEY CAMERA $21.01 PHOTO SUPPLIES 14240 FOUNTAIN VALLEY PAINT S299.95 PAINT SUPPLIES 1424N WE FOXBORO CO. $1.50.62 INSTRUMENTPARTS 142495 GET,INC. 118.594.94 OFFICE EQUIPMENT 1424M GANAHL LUMBER CO. $2.153.26 LUMBERIHARDWARE 142497 GARRATF CALLAHAN COMPANY $3,019.64 CHEMICALS 142499 GATES FIBERGLASS INSTALLERS 1450.00 FIBERGLASS REPAIRS 1424M GENERAL TELEPHONE CO. 12,876.54 TELEPHONE SERVICES 142500 GIERUCHAIITCHELL,INC. $9,210.23 PUMP PARTS 142NI GRAPHIC DISTRIBUTORS $274.76 PHOTOGRAPHIC SUPPLIES 142502 GRASSY S.T.I. 18.438.65 ENGINE PARTS 142WO DGA CONSULTANTS $8.65500 SURVEYING SERVICES M.0.6&94 IQSO4 DAVID R.GRIFFIN $5,888.65 LEGAL SERVICES-TECHITE PIPE M.0.9-14-94 142505 DAVID M.DRIFT"8 ASSOC. $3.07.72 PROFESSIONAL SERVICES-G.M.RECRUITMENT 142508 HACH COMPANY $03,68 UBSUPPLIES 142W7 HARRINGTON INDUSTRIAL PLASTIC $244.83 PLUMBING SUPPLIES 142M HAWKINSASSOCIATES S3,000.00 US EQUIPMENT 142WO HOWES 9 NARVER,INC. $60,461.31 ENGINEERING SERVICES Pld 142510 HOME DEPOT $147.W HARDWARE 142511 ITS HUGHES CO,INC. S419.18 PAINT SUPPLIES FUND NO 91M - JT DIST WORKING CAPITAL PROCESSING O IM"S PAGE 3 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 0111IM5 POSTING DATE 0111V95 WARRANT NO. VENDOR AMOUNT 142512 IPOO SAFETY C/O PACIFIC SAFETY $3.083.55 SAFETY SUPPLIES 142513 I R W A $375.00 TRAINING REGISTRATION 142514 IMPERIALWESTCHEMICAL $123,177.95 FERRIC CHLORIDE M.0.11-1&92 142515 INDUSTRIAL THREADED PRODUCTS $8.82 CONNECTORS 142516 INTERSTATE BATTERY SYSTEMS $62DAD BATTERIES 142517 IRVINE RANCH WATER DISTRICT $76.95 WATER USE 14251E ISCO,INC. $1,087.28 INSTRUMENT REPAIRS 142619 J2 PRINTNG SERVICES $1,363.D4 PRINTING 142520 IAMISON ENGINEERING $29,059.78 CONSTRUCTION SERVICES 142521 GREAT WESTERN SANITARY SUPPLY. 3981.87 JANITORIAL SUPPLIES 142522 JIWS SUSPENSION SERVICE $25.00 TRUCK REPAIRS 142W3 AF JOHNSON COMPANY 54,917.49 COMMUNICATION EQUIPMENT 142524 JOHNSTONE SUPPLY $1,221.59 ELECTRIC SUPPLIES 142525 KING BEARING,INC. $452.75 MACHINE SUPPLIES m 142526 KNOX INDUSTRIAL SUPPLIES $2.612.65 TOOLS X 142527 L A CELLULAR TELEPHONE CO. $73.97 SERVICEAGREEMENT 2 142528 LAB SAFETY SUPPLY CO. 571.28 LAB SUPPLIES 142529 LEE&RO CONSULTING ENGR. $18.06.97 ENGINEERING SERVICES P1462 i--I 14253D LESSONS IN LEADERSHIP $2,023.00 TRAINING REGISTRATION -I 142531 LIMITORQUE CORP. 5380.05 ELECTRIC PARTS D 142532 SOHO-LYNCH CORP. $735.46 JANITORIALSERVICES 142533 MSC APPLIED ENVIRONMENTAL $971.80 0CEANMONIT0RINGM.O.6.10.92 W 142534 MPS $97.04 PHOTOGRAPHIC SERVICES 142WS MACOMCO 5577.20 SERVICEAGREEMENT 142M MANDIC MOTORS 540.00 TOWING SERVICES 142637 MANLEY'S BOILER REPAIR CO.INC. 58,900.00 BOILER REPAIRS 1425M MANDATE CONSTRUCTION.INC. 699SDD CONSTRUCTION SERVICES 142539 MCWELC0RACK4N43OXCO. $1.172.32 TOOLBOX 142540 MEDLIN CONTROLS CO. $1,298.79 INSTRUMENTSUPPLIES 142MI METALUBE CORP. 9344A5 JANITORIAL SUPPLIES 142542 MIDWAY MFG.&MACHINING $3.307.92 MECHAMCALPARTS 142543 MIHENGINEERINGANDSALES $150.85 INSTRUMENT 1426" MISSION INDUSTRIES $3.248.74 UNIFORM RENTALS 142545 MLAOENBUNTCHCONSTRUCTION 5454,117.90 CONSTRUCTION 141-1A 142US NATIONAL PLANT SERVICES,INC. $8.822.11 VACUUM TRUCK SERVICES 142547 NEUTRON E13,62D.52 CHEMICALS 101.0.B-10.94 142548 NEOTRONICS $81.04 INSTRUMENT REPAIRS 142549 CITY OF NEWPORT BEACH $57.0 WATER USE 142550 ORANGE COUNTY WHOLESALE $9.267.83 INSTRUMENT SUPPLIES 14201 ORANGE VALVE&FITTING CO. 5883.24 FITTINGS 142552 OWL SCIENTIFIC PLASTICS E356A2 LAB SUPPLIES 142553 OXYGEN SERVICE $2,544.07 SPECIALTY GASES 1425M PSI S627A5 MECHANICAL PARTS 142555 PSSI $1.187.50 SEWER VIDEO INSPECTION 1425M IPCG SAFETY $2,744.77 SAFETY SUPPLIES 14207 PACIFIC BELL $27.W TELEPHONE SERVICES FUNONO 9199 - JT DIST WORKING CAPITAL PROCESSING 1N5195 PAGE REPORT NWBERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID01/11ISS POSTING DATE 01111K15 WARRANTING. VENDOR AMOUNT 14205 PACIFIC WALK-IN MEDICAL $110.00 MEDICAL SERVICES 142M PACTEL MERIDIAN SYSTEMS $33.94 TELEPHONE SYSTEM MODIFICATIONS 142W R.F.PAULUS,INC. $10.980.12 ENGINEERING SERVICES 142561 KPMG PEAT MARWICK CPA 917,061.00 AUDITING SERVICES M.0.S11-94,12-14-94 142562 PERKIN-ELMER CORPORATION S797.50 LAB SUPPLIES 142563 PHONE POULENE $0.810.41 ANIONIC POLYMER M.0.3-11-92 142564 HAROLD PRIMROSE ICE $112.00 ICE 142MS PROTOTYPE,INC. $3,300.00 SERVICE AGREEMENT 142566 PULSAFEEDER S3,730.99 PUMP PARTS 142567 CIUESTRON CORP. 91,510m LAB SUPPLIES 142588 RPM ELECTRIC MOTORS $115.29 ELECTRIC MOTOR 142509 RB R INSTRUMENTS $235.02 INSTRUMENT 1425M RAINBOW DISPOSAL CO. $1.715.43 TRASH REMOVAL 142571 THE REGISTER $1,291.17 NOTICES BADS m 1425T2 RELIABLE POWER METERS 524,066.93 COMPUTERSOFTWARE X 142573 REMEDY TEMP 92,553.55 TEMPORARY PERSONNEL SERVICES 2 142574 MCJUNKIN-REPUBLIC SUPPLY 9726.13 PLUMBING SUPPLIES 142575 RENOLD,INC. $178.32 MECHANICAL SUPPLIES 142576 ROYCE PRODUCTIONS $2,350.00 VIDEO PRODUCTION SERVICES -{ 142577 RYAN-NERCO 5306.10 PUMP PARTS n 142578 JOSEPH T.RYERSON&SON,INC. $2.329.83 METAL 142579 SAN DIEGO SAFETY COUNCIL $6.928.10 TRAINING REGISTRATION t 142WO SANTA AM ELECTRIC MOTORS $2,005]1 ELECTRIC REPAIRS 142MI SANTA RE INDUSTRIAL PLASTICS $350.49 PLUMBING SUPPLIES 142562 SANWA BANK $23,85LI0 CONSTRUCTION RETENTION 1414A 142W3 SCHULER ENGINEERING CORP. 932,063.67 CONSTRUCTION 6-36 142584 SCHWING AMERICA 979.57 FREIGHT 14205 SEA COAST DESIGNS $2,711.83 OFFICE FURNITURE 142M SHAMROCK SUPPLY $1,002.90 HARDWARE LS 142587 SHURELUCK SALES $1.024.20 PUMP PARTS 142588 SIGMACHEMICALCO. $219.38 LAB SUPPLIES 142569 SO CALIF.EDISON CO. $255.63 POWER 1425M SOUTHERN COUNTIES OIL CO. $8,0MA4 DIESEMNLEADED FUEL 142591 SPARKLETTS DRINKING WATER 960.76 DRINKING WATER/CCOLER RENTALS 142592 STAMEN Z.SPASSOFF P.E. $1,600.00 ENGINEERING SERVICES il9.2 142593 STANDARD B POOPS CORP. 92,500.00 C.O.P.ANNUAL SURVEILLANCE FEE 1425M CARROLL G.STARK 6 ASSOC. 953.59 ELECTRIC PARTS 142595 STATE STREET BANK $5,674.72 TRUSTEE SERVICES 1425% GARY G.STREED $1,528.01 REIMS.PETTY CASH,TRAINING B TRAVEL 142597 SUMMIT STEEL $533.58 METAL 142598 TCH ASSOCIATES S98.73 LAB SUPPLIES 1425N TEKDRAULICS 978D.00 MECHANICAL.REPAIRS 142600 TEKTRONM.INC. 9771.65 LAB SUPPLIES 142801 THOMAS FISH 00. $198.41 IAB SUPPLIES 142602 THOMPSON INDUSTRIAL SUPPLY 510.52 MECHANICAL PARTS 142603 TONYS LOCK 6 SAFE SERVICE 9534.95 LOCKS 8 KEYS ( r a1 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING D VOSI95 PAGES REPORTNUMBERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID OI11IM5 POSTING DATE 0111IMS WARRANT NO. VENDOR AMOUNT 142 TRAVEL EXECUTIVES $1,230.00 TRAVEL SERVICES M.O.64494 142605 JG TUCKER S SON.INC. E203.12 INSTRUMENT PARTS 142M UHLER.INC. E179,W2.17 CONSTRUCTION S N&S-33 1426E UNITED PARCEL SERVICE $329.13 PARCEL SERVICES 142608 W SCIENTIFIC E592.93 LAB SUPPLIES 1426M VALIN CORPORATION E54.47 MECHANICAL SUPPLIES 142610 VALLEY CITIES SUPPLY CO. E2,020A5 PLUMBING SUPPLIES 14WIl VERNE'S PLUMBING $1.723.79 PLUMBING SERVICES 142612 VORTEX INDUSTRIES $693.11 BUILDING REPAIRS 142613 WATERS CORPORATION $3,674.01 LAB SUPPLIES 142614 WESTERN STATES CHEMICAL SUPPLY E34,296.45 CAUSTIC SODA 8 HYPOCHLORIDE MOB-12.92 8 413A4 142615 WESTIITE SUPPLY CO. $269.17 ELECTRIC SUPPLIES 142616 WESCO $5,517.60 INSTRUMENT SUPPLIES 142617 VOTES $186.41 LAB SUPPLIES 142618 XEROX CORP. E5,434.25 COPIER LEASES m 142619 GEORGE YARDLEY CO. E530.60 PLUMBING PARTS X 2 � E1,889,083.97 D SUMMARY AMOUNT V1 01 OPER FUND E1,281.118 O2 OPER FUND 8.436.0 Of CAP FAC FUND 28,268.85 030PERFUND 23,826.65 03 CAP FAC FUND 2],085.18 OS OPER FUND 2,548.78 O5 CAP FAC FUND 212,005.11,1 NO OPER FUND 229.73 07 OPER FUND 2,283.05 O]CAP FAC FUND 7,791.72 Ott OPER FUND 204.62 O11 CAP FAC FUND 212,112.M 013 OPER FUND 8.50 014 OPER FUND 103.89 014 CAP FAC FUND 481,263.15 7886 OPER FUND 48.70 0586 CAP FAC FUND 12,145.35 8814 OPER FUND 139.61 JT OPER FUND 476,849.49 CORF 229.067.04 SELF-FUNDED INSURANCE FUND 31,246.45 JT DIST WORKING CAPITAL 112,2W.84 57,889,083.E FUND NO 910 - JT DIST WORKING CAPITAL PROCESSING DATE VIS95 PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAIDU1125M POSTING DATE 0125195 WARRANT NO. VENDOR AMOUNT DESCRIPTION 142643 ABM BUSINESS MACHINES E290.B2 OFFICE SUPPLIES 142644 AG TECH COMPANY $87,626.46 RESIDUALS REMOVAL M.0.1O991 142W5 AT&T-PROWATTS $1.086.32 LONG DISTANCE TELEPHONE SERVICES 142 16 ADOBE SYSTEM,INC. $221.92 COMPUTER SOFTWARE 142 17 ADVANCED ENGINE TECH CORP. S2,250.00 ENGINE TESTING 14N48 ADVANCO CONSTRUCTORS,INC. 1109.949.98 CONSTRUCTION P148 142649 ADVANDO CONSTRUCTORS.INC. E100,000.00 CONSTRUCTION PI-25 142650 AIR PRODUCTS&CHEMICALS f18,037.20 MM AGREEMENT OXY GEN.SYST.M.O.8-9-09 142651 ALFA-IAVAL.INC. E1,064.60 INSTRUMENTPARTS 142652 ALPHA BETA CO E44 E116,06819 REFUND USER FEE OVERPAYMENT 142653 AMERSOCIETYOFCMLENG. $481.88 FREIGHT 142654 AMERICAN AIR FILTER,INC. E57.40 FILTERS 142655 AMERICAN SOC.OF SAFETY END f195.00 TRAINING REGISTRATION 1426M ANAHEIM SEWER CONSTRUCTION $12.712.0 SEWER REPAIRS m 142657 A-PLUS SYSTEMS fT35.84 NOTICES&ADS X 142658 ACS(APPUED COMPUTER SOLUTION) f25,558.38 OFFICE EQUIPMENT S 142659 ABC LABORATORIES f4,230.00 LAB SERVICES 142M ARTS DISPOSAL SERVICE,INC. $564A0 TOXIC WASTE REMOVAL 14MI ASSURY ENVIRONMENTAL SERV. $35.00 WASTE OIL REMOVAL ..� 142662 ASPHALT INSTITUTE 11375.00 SEMINAR REGISTRATION 142663 AMSA $425.00 TRAINING REGISTRATION to 142664 ATKIWJONES COMPUTER SERVICE $321.30 SERVICEAGREEMENT N 14MS AUTODESK $2.220.49 COMPUTER SOFTWARE 142666 AUTOMATIC DATA PROCESSING $5.914.97 PAYROLL SERVICES 142667 ERI LANDFILL p,650.44 SAFETYRESIDUALS SUPPLIES OVAL M.0.169-91 142669 BRW SAFETY&SUPPLY E590." SAFETY ING SUPPLIES 142670 BTG,INC. E027.40 OPERATING SUPPLIES 142671 BANANA BLUEPRINT WHITNEYNE f1,02].40 PRINUATION 11-0]-W 142672 BATTERY SPECIALTIES CO.. $433.27 PUBLICATION 142673 BATTERY E433.27 BATTERIES 142674 BELL SE DIAGNOSTICS,INC. S3.788.7751000 LAB SUPPLIES 142675 BELLSECURI LABORATORIES f$87.50 SECURITY SERVICES 142676 BUSH& SSOCIA .IN 932.00 LAB SUPPLIES 142676 BUSH DISTRIBUTORS INC. f1$882.00 SURVEYING SERVICES M.O.84L94 PIM77 BUYCHEMDISTION OR3 $40.05 JANITORIAL SERVICES 142879 Cl, CORPORATION $nD.08 GAB SUPPLIES 142M C.L. OMPANTECHNOLOGY ,740.00 GAS ANALYSIS SERVICES 142681 CS COMPANY $8,740.03 PLUMBING SUPPLIES 142682 CAUSCIENCE ENVMATICGATEIRONMENTAL E190.O0 SERVICE AGREEMENTMENT 142682 JOHNC ARDIL ENVIRONMENTAL LABS $2,230.87823 LAB ENGINEERING 1426M CASE SWATHE WATH CO.,INC. f$5,67833 ENGINEERING FSERVICES RP -36 OVERPAYMENT 142NS CASE RYSAECO.,IN . f&913.63 REFUND USER FEE OVERPAYMENT 14MM CENTURY SAFETY INST.&SUPPLY f8,$40.35 SAFETY ER SE ES 142688 CHEM ET E40.35 COMPUTER SERVICES 142688 CHIPCOMCORP. E544J5 CHEMICALS 142688 CHIPCOM CR f180.75 INSTRUMENT REPAIRS F FUNDNO 9199 - JT DIST WORKING CAPITAL PROCESSINGDATE 1/1BI95 PAGE2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMSPAIO0lQ5194 POSTING DATE 01Y15I95 WARRANT NO. VENDOR AMOUNT 142689 COAST RUBBER STAMP $103.44 OFFICE SUPPLIES 142690 COBRA RESOURCES,INC. $120.00 TRAINING REGISTRATION 142691 COLORADO MEMORY SYSTEMS $13332 COMPUTER SOFTWARE 142692 PCSC C10 COMPRESSOR COMPONENTS $24.567.00 ENGINE PARTS 142693 COMPUSERVE E161.30 COMPUTER SERVICES 142694 CONNEL GM PARTS I DIV. E57.99 TRUCK PARTS 142695 CONSOLIDATED ELECTRICAL DIST Km" ELECTRIC PARTS 142696 CONTINENTALAIRTOOLSINC. $258.79 TOOLS 142697 CONTROLCO $272.33 ELECTRIC SUPPLIES 142898 COOK BROTHERS $516.24 VALVE 14MN COOPER INDUSTRIES,INC. $208.23 ENGINE REPAIRS 1427W COSTA MESAAUTO SUPPLY $166.07 TRUCK PARTS 142701 COUNTY WHOLESALE ELECTRIC $1.576.30 ELECTRIC PARTS 142702 STATE OF CALIFORNIA $3.498.00 H RDOUS WASTE TAX 142703 STATE OF CALIFORNIA $1,653.40 DIESEL USE TAX ri X 142M STATE BOARD OF EQUALIZATION $140.25 UNDERGROUND FUEL STORAGE FEE = 142705 SWRCB $520.45 WAS7EOILDISPOSAL 142M DAILY PILOT E44,W NOTICES&ADS W 142MT DOUGLAS J.DAVIS 6 ASSOC. S2,9111.14 SAFETY CONSULTING SERVICES 142708 DELL COMPUTER CORP. E649A0 SERVICE AGREEMENT 142709 DIGITAL EQUIPMENT CORP. 5600.OB OFFICE EQUIPMENT ICO 142710 DISPOSABLE WASTE SYSTEMS E4,749.18 MECHANICAL PARTS I 142711 DUNNEOWARDSCORP. $1",92 PAINT SUPPLIES N 142712 EDA(ENGINEERING DESIGN AUTO) E14,740.87 COMPUTER SOFTWARE 142713 EASTMAN,INC. E333.50 OFFICE SUPPLIES 142714 EDWARDS DIV.OF GS BLOG SYS. 52,564.50 SERVICEAGREEMENT 142715 ELAN PHARMA $10.00 REFUND USER FEE OVERPAYMENT 142716 ENCHANTER,INC. $3,380.00 OCEAN MONITORING M.O.6.10-92 142717 ENVIRONMENTAL SAMPLING SUPP, $27.63 LAB SUPPLIES MUM ERNST6 YOUNG $36.427.00 PROFESSIONAL SERVICES M.O.6.8.94 142710 ERSHINGS,INC. E8,4NI.S8 PIPE 14UM PMC CORP. $10,219.a2 CHEMICALS 142721 MARSHALL FAIRRES $78.00 DEFERRED COMP DISTRIBUTION 1427M CLIFFORD A FORKERT $780.80 SURVEYING SERVICES M,G. 94 1427M GST,INC. E981.23 OFFICE SUPPLIES 142M CITY OF GARDEN GROVE E38,500.00 SEWERMANHOLEREHABM.0.6-094 142725 GEMTECH INDUSTRIES $83.64 REFUND USER FEE OVERPAYMENT 142726 GENERAL CONTAINER CORP. $2,531.42 REFUND USER FEE OVERPAYMENT 142727 GENERAL ELECTRIC SUPPLY CO. E1,340.49 ELECTRIC SUPPLIES 142726 GENERAL TELEPHONE CO. $6.192.11 TELEPHONE SERVICES 142729 GEORGE LEECH 6 ASSOCIATES E206.68 INSTRUMENT SUPPLIES 142730 GIERLICH-MITCHELL,INC. $21.795.12 MECHANICAL PARTS 142731 GRAHAM COMPANY E250A0 INSTRUMENT REPAIRS 142732 GRASBYS.T.I. $4,131.27 ENGINE PARTS 142733 ODA CONSULTANTS $3,586.00 SURVEYING SERVICES M.0.6-094 1427U DAVID R.GRIFFIN E169,375,90 LEGAL SERVICES-TECHITE PIPE M.09-14-94 FUNDNO 91N - JT DIST WORKING CAPITAL PROCESSING DATE VIMS PAGE REPORTNUMBERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID OV2544 POSTING DATE O1R5195 WARRANT NO. VENDOR AMOUNT 142735 GULTON4ITATHAM TRANSDUCERS,INC. $766.84 REFUND USER FEE OVERPAYMENT 142M HARBOUR ENGINEERING $11,336.43 PUMP PARTS 142737 FRED A HARPER $I,SWDD DEFERRED COMP DISTRIBUTION 142738 HARRINGTON INDUSTRIAL PLASTIC $419.85 PLUMBING SUPPLIES 142739 HAULAWAY CONTAINERS $2,200.W CONTAINER RENTALS 142740 HEALTHCARE MEDICAL CENTER $21,032A8 REFUND USER FEE OVERPAYMENT 142741 EG HELLEITS SON,INC. $121.87 TOOLS 142742 HERTZ CLAIM MANAGEMENT $2,003.33 WORKERS COMP CLAIMS ADMIN. IQ743 HOMES B NARVER,INC. $6,334.48 ENGINEERING SERVICES P144 14270 HOME DEPOT $2Sw HARDWARE 142745 HOMM INTERNATIONAL CORP. $70.0 REFUND USER FEE OVERPAYMENT 142746 RS HUGHES CO,INC. $476.97 SAFETY SUPPLIES 142747 CITYOFHUNTINGTONBEACH $16,72515 WATER USE 142748 ORANGE COUNTY FED.CREDIT UNIONS E860.00 DEFERRED COMP DISTRIBUTION m 142749 IPCO SAFETY $307.55 SAFETY SUPPLIES X 1427W ISCO,INC. 5441.97 INSTRUMENTSUPPLIES = 142751 IMPERIALWESTCHEMICAL 5189,681.05 FERRIC CHLORIDE M.O.11-1692 i--� 1427U INDUSTRIAL THREADED PRODUCTS 579.31 CONNECTORS 14270 INN AT THE PARK $982.50 REFUND USER FEE OVERPAYMENT -1 142754 INORGANIC VENTURES $785.37 LAB SUPPLIES 142755 IRVINE RANCH WATER DISTRICT $5.74 WATER USE I 142755 J2 PRINTING SERVICES $1.813.29 PRINTING W IQ757 JIT COMPUTER SOURCE,INC. $7.987.72 COMPUTER SOFTWARE 142756 JAMISON ENGINEERING $1.438.70 CONSTRUCTION SERVICES MTN GREAT WESTERN SANITARY SUPPLY. 562.45 JANITORM SUPPLIES 142760 JOHNSTONE SUPPLY $314.68 ELECTRIC PARTS 142761 THE KEITH COMPANIES $480A0 ENGINEERING SERVICES 136R 1427OJ KING BEARING,INC. $2,091.21 HARDWARE 142763 KNOK INDUSTRIAL SUPPLIES $768.76 HARDWAREISAFETY SUPPLIES 1427M KURTZ $506.60 INSTRUMENT PARTS 142785 L A CELLULAR TELEPHONE CO. $557.64 CELLULAR TELEPHONE SERVICES 1427M LA LIQUID HANDLING SYSTEMS $03.05 PUMP PARTS 142767 LAB SAFETY SUPPLY CO. $219.03 LAB SUPPLIES 1427M LAYMMM DAL,INC. $4,910.00 ENGINEERING SERVICES 142769 LEGI-TECH $320.OD COMPUTER SERVICES 142770 LEE B NO CONSULTING ENIR. 546,357A7 ENGINEERING SERVICES 1`140.1 14MI LESLIE CONTROLS $286.15 VALVE REPAIRS 142772 UEBERT CORPORATION $2,113.92 INSTRUMENT PARTS 142713 LIMITORQUE CORP. $3M.47 ELECTRIC PARTS IQ774 K.P.LINDSTROM,INC. $4,147.77 CONSULTING SERVICES-ENVIR.M.O.12.9.90 142775 LORAIN PRODUCTS $1,317.75 SERVICEAGREEMENT 142M SOHOLYNCHCORP. $1,9011AT JANITORIAL SERVICES 142M MDT BIOLOGIC COMPANY $477.00 SERVICE AGREEMENT 142778 MANTEK $334.32 JANITORIAL SUPPLIES 142779 MARGATE CONSTRUCTION.INC. $170,994.00 CONSTRUCTION P242-2 142700 MARVAC ELECTRONICS S4,1.73 INSTRUMENT SUPPLIES FUND NO 9199 - JT DIU WORKING CAPITAL PROCESSING DATE 1118M5 PAGE 4 REMRTNUMBERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CMMSPAIDOIMS44 POSTINGDATEOUMS5 WARRANT NO. VENDOR AMOUNT 142751 MATT-CHLOR,INC. $1,056.65 CHLORINATION SUPPLIES 142782 MEDLIN CONTROLS CO. $1.629.78 INSTRUMENT SUPPLIES 142783 MEMBREX $349.30 LAG SUPPLIES 1427M MERRILL LYNCH CAPITAL MARKETS $74,230.14 REMARKETING AGREEMENT 142785 METROSONICS,INC. E1,983.30 INSTRUMENT SUPPLIES 1427H MILLTRONICS E2,083.35 INSTRUMENT SUPPLIES 142787 MISSION INDUSTRIES $3,237.36 UNIFORM RENTALS 142788 MORGAN CRANE CO..INC. E960.0D TRUCK REPAIRS 142789 MORTON SALT E500.52 SALT 142790 NATIONAL RENTA FENCE CO. $128.59 FENCING RENTAL 142791 NEAL SUPPLY CO. SL683.88 FREIGHT 1427N NESIAS INSTRUMENTS 5430.28 LAB SUPPLIES 142793 NEUTRON $8.05.03 CHEMICALS M.O.&W% 1427" OCA APPLIED OPTICS $365.46 REFUND USER FEE OVERPAYMENT TTI 142795 OCCUPATIONAL VISION SERVICES $283.79 SAFETY GLASSES X 142796 OFFICE PAWLIONSIINTERIOR RESOURCES $24.41 FURNITURE REPAIRS Z 142797 THEOHMARTCORP. E116.64 INSTRUMENTSUPPLIES 14270 ORANGE COUNTYWHOLESALE S7,512.28 ELECTRIC SUPPLIES Wz 1427M ORITEX CORP. $1.391.05 MECHANICAL SUPPLIES -1 1428M OXYGEN SERVICE 987.47 SPECIALTY GASES 142MI COUNTY SANITATION DISTRICT E9,488.96 REIMBURSE WORKERS COMP W 142W2 ORANGE COUNTY WATER DISTRICT E121,665A0 GAP WATER USE M.0.6-M 1 14280 PACIFIC PARTS E4,482.93 COMPUTEREOUIPMENT 142MS PACIFIC CISAFETY E$259.51 SAFTELETY PHONE PLIES SERVICES 142M PACIFIC BELL E259.W TELEPHONE SERVICES 142807 PACIFIC WATER CONDITIONING CO. E299.80 RENTAL TRENTNT 142806 PAGENETRAGON E1,100.85 CABLE EQUIPMENT 1428M PARAGON CABLE 757.14 CABLE SERVICES 142810 PASCAL&LU TIRE IG,INC. $1,757.14 MUCK PARTS CONSTRUCTION 142811 PASCAL 8 S,INC. ,IN E70,012.80 CONSTRUCTION SPI ERVICES 142612 PIMA GROS SYSTEMS, 112,07.98 CONSTRESIDUALS ESIDU LS ION REMOVAL MES 142812 PHONE O SYSTEMS,INC. E$27.258.84 REIONIC POLYMER REMOVAL M.O. 11-92 1 142814 PRIME TECHNOLOGY E 52$3N.84 ANIONIC POLYMER M.0.3-11-92 142815 PRIME SSIO N LLSER E304.38 INSTRUMENT REPAIRS 142815 PROFESSIONAL SERVICE AND. 51,976.00 PSOILUMP TESTING 142817 PULSTRON CORP,R E428.52 PUMP PARTS 142518 QUER.M.ENGINEERED ED E109A0 LAB SUPPLIES MECHANICAL 142819 R.M.ENGINEERED PRODUCTS f8,$17.24 MECHANICAL SUPPLIES 1428M RM CONTROLS TRUM 706.16 INSTRUMENT PARTS 142UI R 8 R INSTRUMENTS E$315.01 ELECTRIC PARTS 142821 RED WING SHOESE$52.65 REIMBURSABLE SAFETY SHOES 142823 THE REGISTER 552.W NOTICES 8 ADS 142824 WISH MARINE STUDIES,INC. $1,8$9.59 OCEAN MONITORING 142825 MC.T-IOM -REPUBLIC SUPPLY 37.17 HARDWARE 142826 SANTA ANS E21,281.92 REFUND USER FEE OVERPAYMENT 142826 SANTA ANA ELECTRIC MOTORS E2BLB2 ELECTRIC PARTS FUNDNO 9199 - JT DIST WORKING CAPITAL PROCESSINGDATE 1I1M95 PAGES REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01/25 POSTING DATE 01l25195 WARRANT NO. VENDOR AMOUNT 142827 SANTA FE INDUSTRIAL PLASTICS $802.29 PLUMBING SUPPLIES 142828 SCIENCE APPLICATIONS INPL E242,473.d OCEAN MONITORING M.O.6-9-94 142829 R.CRAIG SCOTT b ASSOC. E5,909.75 LEGAL SERVICES-PERSONNEL ISSUES 1428M SCOTT SPECIALTY GASES,INC. E753.49 SPECIALTY GASES 142831 SEA COAST DESIGNS E663.55 OFFICE FURNITURE 1428M SHAMROCK SUPPLY E2,067.33 SAFETY SUPPLIES 142833 SHURELUCK SALES §6,779.10 MECHANICAL PARTS 142834 SIOUX HONEY ASSOC, S9.305.52 REFUND USER FEE OVERPAYMENT 1428M SKYPARK WALK-IN MEDICAL CLINIC $4.410.00 PRE-EMPLOYMENT PHYSICAL EXAMS 142836 SMITH-EMERY CO. E724.00 SOIL TESTING M.0.7-17-91 142837 SOCOASTAIROUALITY $998.20 PERMIT FEES 142838 SO CALIF.EDISON CO. $17.130.65 POWER 142839 SO.CAL.GAS.CO. $16.514.52 NATURAL GAS 142840 SO.CALIF.WATER CO. E86.60 WATER USE f1l 142UI SPARKLETTS DRINKING WATER S2,T35.T0 DRINKING WATERMOOLER RENTALS X 142842 SPARLING INSTRUMENT CO.,INC. E751.75 INSTRUMENT REPAIRS = 142843 SPEX INDUSTRIES,INC. $225.20 LAB SUPPLIES 142844 SQUARE DICRISP AUTOMATION SYS, $127.016.31 COMPUTER SOFTWARE LICENSE M.O.7-13.94 142US GARYG.STREED S6.026.30 REIMB.PETTY CASH,TRAINING b TRAVEL 14284E SUNSET FORD f147.45 TRUCK PARTS 14204T SUPER POWER PRODUCTS $155.16 JANITORIAL SUPPLIES Lb 142848 TEKTRONIX,INC. $160.89 LAB SUPPLIES 1 142649 TELE-0ELL,INC. $26.18 TELEPHONE SYSTEM SUPPLIES 142851 TEXAS COMMERCE BANK §t 3214.0 LAB TRUSTEE SERVICES 142852 THOMAS FISH CO. E214.50 LAB SUPPLIES 142853 THOMPSON INDUSTRIAL SUPPLY E432.78 MECHANICALPARTS 1428M MUCKTOSHIBAINTERNATIONAL E842.48 INSTRUMENT REPAIRS 1428M TRUCK b AUTO SUPPLY,INC. $6TA9 TRUCK PARTS 1428M T.S.AUTO IL LABS E684.15 LAB SERVICES 142856 U.S.AUTO GLASS CENTERS E$91.00 TRUCK PARTS 142858 ULTRA SCIENTIFIC 480.00 LAB OFFICE SUPPLIES LIES 142869 UNITED PARCEL BUTLER PAPER $2112.93 OFFICE SUPPLIES 142859 UNITED PARCEL SERVICE §212.93 LARCELSERVICES 142MI VWR SCIENTIFIC §907.68 PLUMBIAS NG 142861 VALLEY CRIES SUPPLY CO. $T,SN.74aw LANDSCAPING PLIES SUPPLIES 142883 VILLAGE NURSERIES 242.00 LANDSCAPING SUPPLIES 142064 VIRTIJWELLS LRESEACO. CORP. $7.039.00 COMPUPLUMBING DATA STORAGERAGE 142065 WELLS IC ET,039.05 PLUMBING SUPPLIES 142866 WESTERN PACIFIC EQUIPMECHEMICAL T CO.SUPPLY E641.04 TRUCK PARTS 142868 WESTERN STATES CHEMICAL SPRADLIN $83.641.8T CAUSTILEGALCSODAb HYPOCHLORIDE 142887 ROURKXEROX ,WOODRUFF b SPRADLIN $10,410.03 COPIER LEASES M.0.2-19.92 142888 YELLOW SPRINGS f10,$53.70 LAS SUPPLIES PLIES 142869 YELLOW SPRINGS INSTRUMENT CO. E53.46 OFFICE SUPPLIES 142870 RICHARD YOUNG PRODUCTS f5T4.46 DEFERRED COMP 142871 RICHARD B.ETOTA E200.00 DEFERRED COMP DISTRIBUTION TOTAL CLAIMS PAID 01/15195 f2,809,584.03 FUND NO 9199 Jf DIST WORKING CAPITAL PROCESSING DATE 1118195 PAGES REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 0125191 POSTING DATE 0125r95 SUMMARY AMOUNT 01 OPER FUND $8.176.75 02 OPER FUND 25,07.01 02 CAP FAC FUND 10.328.00 030PER FUND 74.681.35 03 CAP FAC FUND 193,543.25 #5 OPER FUND 9.768.28 05 CAP FAC FUND 51.72 OB OPER FUND 5,441.72 07 OPER FUND 20,734.41 07 CAP FAC FUND 18.00 011 OPER FUND 8,059.42 011 CAP FAC FUND 1,119.84 0130PER FUND 138.30 m 0140PER FUND 601.74 X $14 CAP FAC FUND 8,990.00 = OSBB CAP FAC FUND 8,480.00 b3 Jf OPER FUND 1,052,733.47 CORF 1,018.=.32 SELFF NOED INSURANCE FUND 19,919.91 CO JT DISTVIORKING CAPITAL W.533A8 I m 92,11M.584.03 P JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (8). Consideration of roll call vote motion ratifying payment of claims of the joint and individual Districts (each Director shall be called only once and that vote will be regarded as the same for each District represented unless a Director expresses a desire to vote differently for any District). Summary See attached listing cf claim payments. �..✓ Recommendation Staff recommends approval of payment of claims listing. gas/ J:IWP�G%Q FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 2102A05 PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMSPAIDOVOB195 POSTING DATE 02108195 WARRANT NO. VENDOR AMOUNT DESCRIPTION 142895 AS TECH COMPANY $65,043.55 RESIDUALS REMOVAL M.0.10.9411 142899 ASRANALYSIS S525.40 LAB SERVICES 1429M AT&T-UNIPLAN SERVICE $2,356.12 LONG DISTANCE TELEPHONE SERVICES 142901 AT&T-MEGACOM SERVICE $971.46 LONG DISTANCE TELEPHONE SERVICES 142M A T&T-CELLULAR CR&R SLN LONG DISTANCE TELEPHONE SERVICES 142903 ADVANCED ENGINE TECH CORP. $2,S90.25 ENGINETESTWGJ49 1429N AIR PRODUCTS B CHEMICALS $356.58 LAB SUPPLIES 142905 AIR PRODUCTS&CHEMICALS INC. $18,037.20 O&M AGREEMENT OKY GEN.SYST,M.OA-9-89 142906 ANTHONY PEST CONTROL $195.00 SERVICE AGREEMENT 142907 A-PLUS SYSTEMS $104.40 NOTICES&ADS 142WB APPLIED BIOSYSTEMS,INC. $3.652.35 LAB SUPPLIES 142909 ABC LABORATORIES $1,795.00 LAB SERVICES 142910 ARIZONA INSTRUMENT $809.00 INSTRUMENT REPAIRS 142911 ASBURY ENVIRONMENTAL SERVICE S35.00 WASTEOILREMOVAL 142912 AUTOMATIC DATA PROCESSING $2,298.12 PAYROLL SERVICES 142913 AVNET COMPUTER $943.88 OFFICE COMPUTER 142914 BKKLANDFILL $4.081.33 RESIDUALS REMOVAL M.O.I DA-91 142915 BRW SAFETY&SUPPLIES $830.75 SAFETY SUPPLIES 142916 BADGER METER,INC. S5,332.55 METER 142917 SAUDVILLE,INC. S76.35 OFFICE SUPPLIES 14Z H8 BAKTER DIAGNOSTICS,INC. $2,458.% LAB SUPPLIES 142919 BEACON BAY ENTERPRISES,INC. S258.90 TRUCK WASH TICKETS 142M BELLCO GLASS,INC. $428.92 LAB SUPPLIES 142921 610 TECH NET,INC. $0.87 COMPUTER SERVICE 142922 SOERINGER MANNHEIM S427.14 LABSUPPLIES 142923 BON-A-RUES $SSAO TRUCK PARTS 142924 BOYLE ENGINEERING CORP. $10,280.73 ENGINEERING SERVICES 7-18 142925 BUDGETJANITORIAL $3,330.00 JANITORIAL SERVICES 142926 BNI BOOKS $146.36 BOOKS 142W7 THE BUREAU OF NATIONALAFFAIRS S491.W SUBSCRIPTION 14292E BURKE ENGINEERING CO. $1,583.35 ELECTRIC SUPPLIES 142929 BUYCHEM DISTRIBUTORS $969.75 JANRORIALSERVICES 142MO C.P.I. $2,478.05 LABSUPPLIES 142MI CALTROL,INC. $423.45 INSTRUMENT SUPPLIES 142932 CANON BUSINESS MACHINES $1,373.63 REFUND USER FEE OVERPAYMENT 142933 JOHN CARDILLO ENGINEERS $21,272.17 ENGINEERING SERVICES PI-36 1429M CENTURY SAFETY INST.B SUPPLY $2.847.81 SAFETY SUPPLIES 142935 CERFNET $3B.05 COMPUTER SERVICES 142936 COUCH AND SONS $105,943.12 CONSTRUCTION 2- Rl 142937 COMPRESSOR COMPONENTS OF CA $T48.07 MECHANICAL PARTS 1429M COMPUSERVE $285.80 COMPUTER SERVICES 142939 CONNELGM PARTS/DN. $95.75 TRUCK PARTS 142M CONSOLIDATED ELECTRICAL DIST $476.56 ELECTRIC PARTS 142MI CONTROL SPECIALISTS $417.42 PLUMBING SUPPLIES 142942 CONVERSE CONSULTANTS 0 C $15,693.11 CONSULTING SERVICES M O.0-11-93 142W3 CORE LABORATORIES,INC. $205.00 LAB SERVICES FUND NO 9199 - Ur DIST WORKING CAPITAL PROCESSING DATE VOM5 PAGE 2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID ONOB95 POSTING DATE 02/O S WARRANT NO. VENDOR AMOUNT 142941 COUNTY WHOLESALE ELECTRIC STNL2O ELECTRIC PARTS 142945 CHARLES P.CROWLEY,CO. $763.76 INSTRUMENTREPAIRS 142946 STATE OF CALIFORNIA $200.00 ANNEXATION FEE-ECKARD 142017 STATE OF CALIFORNIA $200.00 ANNEXATION FEE-CRAWFORD HILLS 142948 DELTA FOAM PRODUCTS 5105.00 LAB SUPPLIES 142849 DIETERICH STANDARD $1,810.64 INSTRUMENT PARTS 142950 DIGITAL EQUIPMENT CORP. $15.244.79 COMPUTER SOFTWARE 142951 DRVER ELEVATOR COMPANY $940.00 ELEVATORMAINTENANCE 142952 ROBERT F.DRIVER ASSOC. $10.070.00 PERSONNEL INSURANCE CONSULTANT 142953 DUNN EDWARDS CORP. $224.39 PAINTSUPPLIES 1429M EASTMAN,INC. $9118.71 OFFICE SUPPLIES 142955 FRANK ECKARD $376.75 REFUND ANNEX DEPOSIT 142950 ELECTRIC BALANCING CO. $B80.00 MECHANICAL REPAIRS 14207 ENCHANTER,INC. E5,600.00 OCEAN MONITORING M.O.6-10-92 1429H ENVIROMEGA,LTD. $2,990.00 COMPUTER SOFTWARE 14209 ENVIRONMENTAL RESOURCE ASSOC. $760.50 LAB SERVICES 142960 ERNSTB YOUNG 553,457.00 CONSULTING SERVICES M.O.9-14-W 142MI ERSHINGS,INC. $1.637.12 PIPE 142962 FST SAND AND GRAVEL,INC. $313.07 ROAD BASE MATERIALS 142983 FALCON DISPOSAL SERVICE $18,995.00 RESIDUALS REMOVAL M.O.16991 142W FEDERAL EXPRESS CORP. SB36.25 AIR FREIGHT 142%5 FISHER SCIENTIFIC CO. S59B.04 LAB SUPPLIES 142M FISIONS INSTRUMENTS $7,000.00 LAB SUPPLIES 142967 FLAT B VERTICAL.INC. S8BB.00 CONCRETE CUTTING 14296E FOUNTAIN VALLEY CAMERA $86.92 PHOTO SUPPLIES 142969 CITY OF FOUNTAIN VALLEY S11,419.78 WATER USE 142970 FOUNTAIN VALLEY PAINT S39A4 PAINT SUPPLIES 142971 FREEDOM IMAGING 376S5 SERVICEAGREEMENT 142972 FRYS ELECTRONICS 5255.37 COMMUNICATIONS EQUIPMENT 142973 CRY OF FULLERTON IRIEN WATER USE 142974 GST,INC. $324.03 COMPUTERSOFTWARE 142075 GATES FIBERGLASS INSTALLERS $8,479.00 MECHANICAL PARTS 142878 GENERAL TELEPHONE CO. W92.09 TELEPHONE SERVICES 142977 GRASSY S.T.I. $1,011.54 ENGINE PARTS IQWO GREAT LAKES INSTRUMENTS,INC. $22,685.95 HARDWARE 142979 HARBOUR ENGINEERING $20,497.32 PUMP PARTS 142980 HARRINGTON INDUSTRIAL PLASTIC $1.10.19 FITTINGS 142MI HATCH 8 KIRK,INC. $237.25 ELECTRIC PARTS 142M PL HAWN CO,INC. $1,403.38 FILTERS 142M HOMEDEPOT 522.69 HARDWARE 102884 RS HUGHES CO,INC. 5435.52 SAFETY SUPPLIES 142985 IPCOSAFETY $199.58 SAFETY SUPPLIES 142988 ISM,INC. $150.04 LAB SUPPLIES 142987 IMPERIAL WEST CHEMICAL $73,155.99 FERRIC CHLORIDE M.O.11-18-92 142908 INDUSTRIAL THREADED PRODUCTS $271.20 CONNECTORS 142989 INORGANIC VENTURES $221.14 LAB SUPPLIES FUNDNO 9199 - JT DIST WORKING CAPITAL PROCESSINGOATE WMIS PAGES REPORT NUMBERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 0210M95 POSTING DATE 0MM95 WARRANT NO. VENDOR AMOUNT 142090 INTERSTATE BATTERY SYSTEMS S4011.57 BATTERIES 142991 IRVINE RANCH WATER DISTRICT $123.88 WATER USE 14202 J.D.I.TECHNOLOGIES,INC. $431.00 SERVICEAGREEMENT 142950 JAMISON ENGINEERING $10.926.40 CONSTRUCTION SERVICES 142994 GREAT WESTERN SANITARY SUPPLY. 5519.15 JANITORIAL SUPPLIES 142995 ArSCATERING $199.34 DIRECTORVMEETINGEXPENSE 142995 JENSEN INSTRUMENTS CO. $326.67 INSTRUMENTPARTS 142997 JOHNSTONE SUPPLY $44.94 ELECTRIC PARTS 142NO KING BEARING,INC. $51B.23 MACHINE SUPPLIES 142909 KNOX INDUSTRIAL SUPPLIES $1,201.55 SAFETY SUPPLIES 1430M L A CELLULAR TELEPHONE CO. $284.09 CELLULARTELEPHONECHARGES 14=1 UIDLAWENNIRONMENTAL SERVICES S5.783.22 WASTE DISPOSAL SERVICES 143002 UWICRANDAL,INC. $1,395.00 LEGAL SERVICES M.O.743-94 143003 LOCAL AGENCY SSw'w UFCO FEES 143M MBC APPLIED ENVIRONMENTAL 54,318.20 OCEAN MONITORING M.0.9-1O 14=5 MPS 542.84 PHOTOGRAPHIC SERVICES 143008 MAOICTEK COMPUTER,INC. 51,804.81 COMPUTER SUPPLIES 1430D7 MARVAC ELECTRONICS $121.16 INSTRUMENT SUPPLIES 14300E MICROAGE $570.89 OFFICE EQUIPMENT 1430D9 MICROBICSCORPORATXO 5384.83 LAB SUPPLIES 143010 MIDWAY MFG.B MACHINING S1.650.00 MECHANICAL REPAIRS 143011 MISSION INDUSTRIES 54,103.33 UNIFORM RENTALS 143012 MITCHELL INTERNATIONAL,INC. $7DW PUBLICATION 143013 MIADEN BUHTICH CONSTRUCTION $74.939.74 CONSTRUCTION SERVICES M.O.I2-1494 143014 MLADEH BUKTICH CONSTRUCTION CO. $83,1142.15 CONSTRUCTION 141-1A 143015 MORTON SALT $546.24 SALT 143018 NATIONAL PUNT SERVICES,INC. $2.093.75 VACUUM TRUCK SERVICES 143017 NATIONAL SAFETY COUNCIL $122.83 SAFETY FILM RENTALS 143018 NEAL SUPPLY CO. $1.075.05 PLUMBING SUPPLIES 143019 NEUTRON S7,008.08 CHEMICALS M.0.8-10.94 143020 CITY OF NEWPORT BEACH $6.29 WATER USE 143021 OFFICE PAVILIONSANTERIOR RESOURCES $122.50 INTERIOR PARTITIONING 14W22 ORANGE COAST PETROLEUM EQUIPMENT $247.83 MECHANICAL SUPPLIES 14=1 ORANGE COUNTY CHEMICAL CO. 53.081.58 CHEMICALS 143024 COUNTY CLERK $25.00 CEOA FEES 10.T025 ORANGE COUNTY WHOLESALE $1,055.95 INSTRUMENTSUPPLIES 143026 ORANGE COURIER $133.65 COURIER SERVICES 143D27 ORANGE VALVE&FITTING CO. S755.20 FITTINGS 143028 OXYGEN SERVICE 53,523.31 SPECIALTY GASES 143029 COUNTYOFORANGE $5.833.62 SERVICE AGREEMENT 143030 PACIFIC PARTS $5.424.23 COMMUNICATIONS SUPPLIES 143031 IPCO SAFETY S20B.B8 SAFETY SUPPLIES 14XG2 PACIFIC BELL $188.18 TELEPHONE SERVICES 143M3 PARAGON CABLE S38.78 CABLE SERVICES 14MM PARKHOUSE TIRE CO. 5209.57 TIRES 143035 PATTEN CORP/TAYLOR INSTRUMENT $1,899.09 INSTRUMENT PARTS FUND NO 91M - IT DIST WORKING CAPITAL PROCESSINGDATE VOWS PAGE4 REPORT NUMBER AP13 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 02MM95 POSTING DATE ONOBl05 WARRANT NO. VENDOR AMOUNT 1430M JE PHILLIPS CO,INC. $739.17 ELEOTRIC PARTS 143037 PICKWICK PAPER $391.14 OFFICE SUPPLIES 1430M PIMA GRO SYSTEMS,INC. 5262,475.80 RESIDUALS REMOVAL M.O.5&91 - 143D39 POLYMETRICS,INC. $1.262.75 SERVICEAGREEMENT 143M RHONE POULENE $27,324.66 ANIONIC POLYMER M.0.3-11-92 143MI POSTAGE BY PHONE E5,000.00 POSTAGE 143D12 HAROLD PRIMROSE ICE E98.00 ICE f43013 QUANTUM CHEMICAL USI DIV. 513IZI! LAB SUPPLIES 143DW RUN COMPUTER SERVICES,INC. 52.730.00 COMPUTER CONSULTING M.O.8.12-92 143NS RM CONTROLS $169.02 INSTRUMENT SUPPLIES 143016 R&R INSTRUMENTS $1.702.61 INSTRUMENT 143047 REMEDY TEMP $640.27 TEMPORARY SERVICES 143018 MCJUNKIN-REPUBLIC SUPPLY $161.31 PLUMBING SUPPLIES 143049 RENDLD,INC. 53,431.09 MECHANICALSUPPLIES 143050 ROSEMOUNT.INC. $123.18 INSTRUMENT SUPPLIES 143051 ROYCE PRODUCTIONS S42.D2 TRAININGVIDECS 143052 SANTA AM ELECTRIC MOTORS $2,236.86 ELECTRIC PARTS 143053 SANWA BANK $4,402.25 - CONSTRUCTION RETENTION 1i14A 143054 SCOTT SPECIALTY GASES,INC. $1,059.68 SPECIALTY GASES 143055 SEA SYSTEMS $5,687.50 LAB SERVICES 143056 SHAMROCK SUPPLY 5428.79 SAFETY SUPPLIES 143057 SHURELUCK SALES $1,675.39 TOOLSnMDWARE 143M SKYPARK WALK-IN MEDICAL CLINIC $189.0 PRE-EMPLOYMENT PHYSICAL EXAMS 14300 SOUTH COAST WATER $892,62 U B SUPPLIES, 143M SOUTHERN CALIF EDISON CO. 583,855.19 POWER 143NI SO CALIF.EDISON CO. $20.486,28 POWER 143062 SO.CAL.GAS.CO. $89,215.77 NATURAL GAS 143M 80,CALIF.SL-1 USERS ASSOC. $w.w MEMBERSHIP FEES 1431W THE MANE COMPANY $8,750D0 SERVICE AGREEMENT 143085 SOUTHERN COUNTIES OIL CO. E14,516.28 DIESEWNLEADED FUEL 143M WESTALLOY,INC. $996.68 WELDING SUPPLIES 143067 SPEK INDUSTRIES,INC. 5188.20 LAB SUPPLIES 143068 SPIRE TECHNOLOGIES SYS.DIV. E10,001.17 HARDWARE 143069 SQUARE DICRISP AUTOMATION SYS. 516420.86 COMPUTER SYSTEM M.O.9.1494 143070 GARY G.STREED $1,901.51 REIMS.PETTY CASH,TRAINING&TRAVEL 14=1 SUNSETFORD $129,65 TRUCK PARTS 143D72 SUPERB ONE-HOAR PHOTO E23.68 PHOTOGRAPHIC SERVICES 143073 SUPER CHEM CORP. 5406.61 CHEMICALS 143074 TAYLOR-DUNN MFG.COMPANY 5606.74 ELECTRIC CART PARTS 143W5 TEKTRONIX,INC. $317.64 INSTRUMENT PARTS 143076 THOMAS FISH CO. $242.50 LAB SUPPLIES 143077 THOMPSON INDUSTRIAL SUPPLY $2,175.19 MECHANICAL PARTS 143076 TOLEDO SCALE CORP. E490.00 SERVICEAGREEMENT 149079 TONER SYSTEM INTERNATIONAL 5260.DD PRINTER SUPPLIES 143M TOWS LOCK&SAFE SERVICE $81.02 LOCKS&KEYS 143MI TRANSMATION,INC. C E200.72 ELECTRICAL SUPPLIES /■/ \. 0 1 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 2N295 PAGE REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 02 95 POSTING DATE 02IMS WARRANT NO. VENDOR AMOUNT 143082 TRAVEL EXECUTIVES $359.00 TRAVELSERVICESM.O.6 V 143083 TROPICAL PLAZA NURSERY,INC. 53,455.84 CONTRACT GROUNDSKEEPING M.O.8.11.94 14MM TRUESDAIL LASS 51,161.8E LAB SERVICES MWO JGTUCKERBSON,INC. $949.20 INSTRUMENT SUPPLIES 143DN TWINING LABORATORIES $15,618.02 SOIL TESTING M.O.7-134M 143W7 ULTRASCIENTIFIC $102.00 LAB SUPPLIES 143080 UNDERSEA GRAPHICS.INC. $20,75D.00 OCEAN OU AU-INSPECTION 143089 UNISOURCESJOR BUTLER PAPER $543.15 OFFICE SUPPLIES 143090 UNITED PARCEL SERVICE 5255A3 PARCEL SERVICES 14309I VWR SCIENTIFIC $1,361.54 LAB SUPPLIES 140W2 VALLEY CITIES SUPPLY CO. $703.53 PLUMBING SUPPLIES 143093 VARIABLE SPEED DRIVES $75.03 MECHANICAL PARTS 14210101 VARIAN SAMPLE PREPARATION $126.49 LAB SUPPLIES 143NS VERNE'$PLUMBING 5135.00 PLUMBING SERVICES 14309E CARL WARREN 8 CO. $300.00 INSURANCE CLAIMS ADMINISTRATOR 143097 WARRINGTON $115A0 SERVICEAGREEMENT 14309E WATERS CORPORATION 564.20 LAB SUPPLIES 143099 WESTERN STATES CHEMICAL SUPPLY $37,065.97 CAUSTIC SODA B HYPOCHLORIOE M.O.8.12.92 8 441 N 143100 WESCO $1,082.69 INSTRUMENT PARTS 143101 XEROX CORP. S66B.D5 COPIER LEASES 143102 GEORGE YARDLEY CO. $726,32 INSTRUMENT SUPPLIES 143103 RICHARD YOUNG PRODUCTS $1,075.67 PRINTING SUPPLIES 51,492,670.93 SUMMARY AMOUNT 02 OPER FUND B,309.97 52 CAP FAD FUND 146,890.94 O3 OPER FUND 32,365.28 03 CAP FAD FUND 10,818.5E 05 OPER FUND 7,358.16 07 OPER FUND 49,388.59 07 CAP FAC FUND 238.95 011 OPER FUND 16,681.69 014 OPER FUND W.93 014 CAP FAC FUND 89,440.OD 03911 OPER FUND 2,093.75 056E OPER FUND 2,395.76 0697 OPER FUND 3,559.85 07914 OPER FUND 8,054.04 JT OPER FUND $57.032.24 CORF 166,990.43 SELF-FUNDED INSURANCE FUND 300.00 Jt DIST WORKING CAPITAL 86,713.77 $1.492.670.93 FUND NO 9199 - IT DIST WORKING CAPITAL PROCESSING DATE 2R2195 PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 02 95 POSTING DATE 0W2PJ5 WARRANT NO. VENDOR AMOUNT DESCRIPTION 1431M AG TECH COMPANY $103,153.54 RESIDUALS REMOVAL M.0.1 PMt 143131 ADVANCO CONSTRUCTORS,INC. $205,740.W CONSTRUCTION P1-36-1 1431M AIR PRODUCTS E CHEMICALS $18,037.20 O&M AGREEMENT O%Y GEN.SYST.M.O.B."ll 1431M ALAMITOS DERMATOLOGICAL $95m LATE MSC MEDICAL CLAIMS 1431M ALLIED SUPPLY CO. $1,850.06 REPAIR PARTS 143135 AMER.SOCIETY FOR MICROBIOLOGY $349.09 PUBLICATION 14313E AMSCOWEST(MAINT) $316.84 SERVICE AGREEMENT 143137 AND(TER-DISTRIBUTION $451.45 COMPUTER EQUIPMENT 1431N APOO VALVE B PRIMER CORP. $2,592A7 PLUMBING SUPPLIES 143139 APPLIED BIOSYSTEMS,INC. 5160.0D LAB SUPPLIES 143140 ACS(APPLIED COMPUTER SOLUTION) $19,897.66 COMMUNICATION SUPPLIES 143141 ARAMARK SERVICES,INC. 5225.OD IANITORIALSERVICES 143142 ARTS DISPOSAL SERVICE,INC. 5848.BD RECYCLABLE MATERIAL REMOVAL 143143 ASBURY ENVIRONMENTAL SERV. $35.00 WASTE OIL REMOVAL 4431" ATKIWJONES COMPUTER SERVICE 5321.30 SERVICEAGREEMENT 143145 AUTOMATIC DATA PROCESSING 54,930M PAYROLL SERVICES 14314E BFI MEDICAL WASTE SYSTEMS 543.90 WASTE DISPOSAL 143147 BKK LANDFILL $3,012.81 RESIDUALS REMOVAL M.O.10�"l 143148 BANANA BLUEPRINT $2,950.25 PRINTING M.O.11-07-94 143149 BATTERY SPECIALTIES 5753.50 BATTERIES 1431M BAKTER DIAGNOSTICS,INC. S9,9112.15 LABSUPPLIES 143151 BECKMAN INSTRUMENTS $2.798.01 REFUND USER FEE OVERPAYMENT 143152 M.W.BEVIS CO. $164.93 MECHANICAL REPAIRS 143153 010 VENTURES,INC. 5162.00 LAB SUPPLIES 1431M BISHOP COMPANY $104.81 PLUMBING SUPPLIES 143155 BLATT MEDICAL CORP. S54.DD LATE AA&C MEDICAL CLAIMS 1431M BOLSA RADIATOR SERVICE 538.OD TRUCK REPAIRS 143157 BOYLE ENGINEERING CORP. $18.510.16 ENGINEERING SERVICES 7.1763N 143155 SRENNER-FIEDLER&ASSOC.,INC. 51,884.BB COMPRESSOR PARTS 143159 BRONSON.BRONSON B MCKINNON $57.526.75 LEGAL SERVICES-COUNTY BANKRUPTCY 1431N SU GETJANITORIAL $975.00 JANTTORIALSERVICES 143161 BURKE ENGINEERING CO. SI.M1.91 ELECTRIC SUPPLIES 143162 BUY-CHEM DISTRIBUTORS $227.12 JANITORWL SERVICES 143163 CH2M HILL $40,149.41 ENGINEERING SERVICES J31 1431M CS COMPANY $2,542.32 PLUMBING SUPPLIES 14310 CAL-GLASS FOR RESEARCH,INC. $674.30 LAB SUPPLIES 1431W CALTROL,INC. 5923.9E INSTRUMENT'PARTS 1431V CALIFORNIA AUTOMATIC GATE $1,288.80 SERVICE AGREEMENT 143188 CENTURY SAFETY INST.E SUPPLY S6,924.40 SAFETY SUPPLIES 14310 CHILDRENS HOSPITAL OF O.C. $2,513.65 LATE MSC MEDICAL CLAIM 10170 CLARK BOARDMAN CALLAGHAN $133.75 PUBUCATION 143171 CLASSY CARS $250.00 AUTOMOBILE OVERSPRAY REMOVAL P243-3 143172 COUCH 6 SONS SS08.258.30 CONSTRUCTION 11-174 1431M COMPUSA,INC. 5410.59 COMPUTER SOFTWARE 143174 CONTINENTAL AIR TOOLS INC. $76.35 SAFETY SUPPLIES 143176 CONTINENTAL CHEMICAL CO. $5,252.82 CHLORINE M.O.10.11-93 RISING 9198 - !< DIST WORKING CAPITAL PROCESSING OATE 2R S PAGE 2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 02raW POSTING DATE 02R2195 WARRANT NO. VENDOR AMOUNT 143176 COOK BROTHERS $510.79 VALVES 143177 CORPORATE SYSTEMS CENTER $1.027.66 INSTRUMENT SUPPLIES 143178 COSTA MESA AUTO SUPPLY 537755 TRUCK PARTS 143179 STATE OF CALIFORNIA $10.379.00 STATE UNEMPLOYMENT INSURANCE 143IN SWRCIIIBPTCP FEES $11.000.00 TOXIC WASTE PROGRAM FEES 143181 DELTA DENTAL PUN OF CALIF. $40.610.37 DENTAL INSURANCE PLAN W182 DESERT EMERGENCY MEDICAL $473.41 LATE AMC MEDICAL CLAIMS WIN DIGITALEOUIPMENTCORP. $10,07.74 OFFICEEOUIPMENT 1431M DOMAR ELECTRIC,INC. $829.13 ELECTRIC SERVICES 143185 E.C.S. $287.W PUBLICATIONS 1431N EJ LB ASSOC. $884.96 PROFESSIONALSERVICES 143187 ESP NORTH $81.12 SAFETY SUPPLIES 143188 EASTMAN.INC. $1,464.42 OFFICE SUPPLIES 143189 EDINGER MEDICAL GROUP,INC. 54S.W LATE AA&C MEDICAL CLAIMS 1431N PAUL EISMAN,MD WEN LATE AAIIC MEDICAL CLAIMS 143191 ENCHANTER.INC. $5,600.OD OCEAN MONITORING M.0.610.92 143192 RA ENNS,MD $38.62 LATE MSC MEDICAL CLAIMS 143193 ENVIRONMENTAL RESOURCE ASSOC. $750.50 LAB SERVICES 1431N FMC CORP. $169,837.89 CHEMICALS 143195 MARSHALL FAIRRES $28.08 DEFERRED COMP DISTRIBUTION 1431% FISHER SCIENTIFIC CO. $384.50 LAB SUPPLIES 143197 FISIONS INSTRUMENTS $283.22 LAB SUPPLIES 1431M FLIR SYSTEMS $40.75 INSTRUMENT SUPPLIES MIN FOUNTAIN VALLEY CAMERA $116.69 PHOTO SUPPLIES 1432M BRUCE F.FRIEDMAN.MD $20.00 LATE MSC MEDICAL CLAIMS 143MI STEPHEN FULLMER,DC $55.00 LATE MSC MEDICAL CLAIMS 140203 GET,INC. S2,773.97 OFFICE SUPPLIES IQW3 R.VICTOR GALLORD.MD $N.00 LATEAA6CMEDICALCWMS 1432U GANAHL LUMBER CO. S287DD LUMBEROIARDWARE 14NO GARRATT-CALLAHAN COMPANY $3.966.55 CHEMICALS 1432M GATES FIBERGLASS INSTALLERS $2WO TANK REPAIRS 143207 GENERAL ELECTRIC SUPPLY 00. $377.09 ELECTRIC PARTS 143208 GENERAL TELEPHONE CO. $7.595.35 TELEPHONE SERVICES 143209 GOLDENVVEST RADIOLOGY MEDICAL S426.00 LATE AMC MEDICAL CLAIMS 14321D GRASSY S.T.I. $836.61) VALVES 143211 DAVID M.GRIFFITH&ASSOC. $4.812.90 LEGAL SERVICES M.0.9-1494 143212 HAAKEREDUIPMENTCO. S149,241.29 FLUSH TRUCK M.O.8.8.94 143213 FRED A HARPER $1,10DW DEFERRED COMP DISTRIBUTION W214 HAULAWAY CONTAINERS SI,100.W CONTAINERRENTALS 143215 PL HAM CO,INC. $231.19 ELECTRIC SUPPLIES 143216 HOME DEPOT $156.60 HARDWARE 143217 ALTAF HUDANI,DOS. $170.00 LATE AMC MEDICAL CLAIMS .443218 ORANGE COUNTY FED CREDIT UNION $680.00 DEFERRED COMP DISTRIBUTION 143219 IPCO SAFETY 54W.85 SAFETY SUPPLIES 1432M IMPERMMSTCHEMICAL $127,981A9 FERRIC CHLORIDE M.0.11-18412 143221 INLAND PSYCHIATRIC MED.GROUP $125W LATE AMC MEDICAL CLAIMS FUNDNO 91" - M DIST WORKING CAPITAL PROCESSINGDATE MV95 PAGES REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 0=IS POSTING DATE 02/JM WARRANT NO. VENDOR AMOUM 143222 INTERNAL REVENUE SERVICE $16,737.74 FEDERALTMADJUSTMENT IQZG INTERSTATE BATTERY SYSTEMS 577.53 BATTERIES 143224 J2 PRINTING SERVICES $991.30 PRINTING 143225 JAMISON ENGINEERING $3,514.72 CONSTRUCTION SERVICES 143M GREAT WESTERN SANITARY SUPPLY. $107.70 JANITORIAL SUPPLIES 143227 JENSEN INSTRUMENTS CO. E1W.64 INSTRUMENT REPAIRS 143228 T.CULVER JOHNSON 559.50 LIABILITY CLAIM 143229 JOHNSTONE SUPPLY S45.25 ELECTRIC PARTS 143230 DR.BLAU KAPLAN $55.00 LATE MSC MEDICAL CLAIMS 143231 KING BEARING,INC. $2.478.15 MACHINE SUPPLIES 143232 KNOK INDUSTRW.SUPPLIES $1,789.16 PLUMBING SUPPLIES 143233 R.R.KURWA MO,INC. 5535.59 LATE AA&C MEDICAL CLAIMS 14MM LAS.INCORPORATED $SB1.52 INSTRUMENT SUPPLIES 143235 LAMOTTECHEMICALPRODUCTS S42.57 CHEMICALS 14UN LAPALMA INTERCOMMUNITY MSP. 574.15 LATE AA6C MEDICAL CLAIMS 143237 LAB SAFETY SUPPLY CO. $132.90 SAFETY SUPPLIES 1432M LAW OFFICES OF ROBERT L.LAVOIE $163.17 LEGAL SERVICES-NITZEN 143239 LEGI-TECH S4,16000 PUBLICATION 143240 LEE 6 RO CONSULTING ENGR. $33.157.25 ENGINEERING SERVICES P2,174 143241 LEWCO ELECTRIC SS11.T2 TRUCK PARTS 143242 UMMORQUE CORP. 525.58 ELECTRIC PARTS 143243 LIQUID AIR CORP. $1.514.53 INSTRUMENT PARTS 14MM BRVIN MACDONALD.a $140.00 LATE AA&C MEDICAL CLAIMS 143245 MACOMCO SSTT.20 SERVICEAGREEMENT 143246 MANOIC MOTORS $40.00 TOLMNG SERVICES 143247 MARGATE CONSTRUCTION,INC. 54,617.00 CONSTRUCTION SERVICES-BASING' 143248 MARGATE CONSTRUCTION,INC. $326,410.00 CONSTRUCTION P243-1 143249 ROBERT MARTIN,MD $139.34 LATE AA&C MEDICAL CLAIMS 14UN MARVAC ELECTRONICS S147.00 INSTRUMENT SUPPLIES 143251 MATT-CHLOR,INC. $360A0 VALVES 143252 BURR JON MAUR,MD,INC. $38.50 LATE AA&C MEDICAL CLAIMS 14320 MEDUN CONTROLS CO. $186.19 INSTRUMENT PARTS 14MM MEMBREX $891.30 INSTRUMENT REPAIRS 143255 ANTHONY METRAS,DDS 5416.00 LATE WC MEDICAL CLAIMS 143256 METALUSE CORP. 5343.66 JANITORIAL SUPPLIES 143257 MICROSOFT 131SA9 COMPUTER PARTS 1432W MIDWAY MFG.B MACHINING $1.020.00 MECHANICAL REPAIRS 143259 MISSION INDUSTRIES S3,220.59 UNIFORM RENTALS 14MI() MITCHELL INTEiLNATIONAL,INC. S70.04 PUBLICATION 143261 PAUL MONROE $175M ENGINE PARTS 143262 MONTAGE MEDICAL GROUP,INC. $105.00 LATEAABCMEDICALCLAIMS 143263 NATIONAL RENT A FENCE CO. $128.59 FENCING RENTAL 143284 NEAL SUPPLY CO. $2,893.79 PLUMSINGSUPPLIES 14=5 NEUTRON $8.910.0 CHEMICALS M.O.B.IG.N 143M NEWPORTOENTAL69 5104.17 LATE AA&C MEDICAL CLAIMS 143267 NEWARKELECMONICS (` 566.35 TOOLS FUNDNO 9199 - JT DIST WORKING CAPITAL PROCESSINGOATE 2QM5 PAGE4 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 0WDS5 POSTING DATE OWW5 WARRANT NO. VENDOR AMOUNT 10268 NIETO&SONS TRUCKING $3,000.00 REFUND USER FEE OVERPAYMENT 14nN ORANGE COUNTY PATHOLOGY MED. $162.80 LATE AA&C MEDICAL CLAIMS 143270 ORANGE COUNTY WHOLESALE $3.899.19 ELECTRIC PARTS 143271 ORANGE VALVE&FITTING CO. $2.O3.26 VALVES 143272 OXYGEN SERVICE $2,033.08 SPECIALTY GASES 143273 COUNTY SANITATION DISTRICT $16,690.92 REIMBURSE WORKERS COMP 143274 COUNTY OF ORANGE $38.40 PERMITFEES 143275 PACIFIC PARTS $2,567.43 INSTRUMENT PARTS 14MS PACIFICSELL $148.0 TELEPHONE SERVICES 1432" PACIFIC THERAPIES $132.60 LATEAA&CMEDICALCLAIMS 143278 PACIFIC WALK-IN MEDICAL $52.W LATEAA&CMEDICALCLAIMS 14MO PACIFIC WATER CONDITIONING CO. 6299.OD EQUIPMENT RENTALS 143280 PARTS UNLIMITED $759.94 TRUCK PARTS 14MBI PASCAL&LUDWIG.INC. $85.219.20 CONSTRUCTION PI-362 1432V PASCAL AND LUDWIG $24,452.W CONSTRUCTION P243.1 IQ283 RICHARD PAUL.DDS 6320.00 LATE AA&C MEDICAL CLAIMS 1432M KPMG PEAT MARINICK,CPA $1,100.00 PROCEDURAL REVIEW M.O.124484 143285 PHARMACIA BIOTECH,INC. 5 11K) LAB SUPPLIES 1432N RHONE POULENE $18.176.59 ANIONIC POLYMER M.O.3.11.92 143267 PROFESSIONAL SERVICE IND. 5295.00 SOILTESTING 143268 PRIMA $205.00 MEMBERSHIP DUES 143289 JEFFRY PUNIM,MD $305.00 LATE AA&C MEDICAL CLAIMS 1432M RMCONTROLS $424.05 INSTRUMENTPARTS 143291 RPM ELECTRIC MOTORS $1.550.32 ELECTRIC MOTOR PARTS 143292 RAINININSTRUMENTCO. $135.67 LAB SUPPLIES 143293 THE REGISTER 5MT N NOTICES&ADS 14NINI REMEDY TEMP $4.04572 TEMPORARY PERSONNEL SERVICES 14=5 MCJUNKIW REPUBLIC SUPPLY S1,m,52 PLUMBING SUPPLIES 143296 RM MEASUREMENTAND CONTROL $297.23 INSTRUMENTRACKS 143297 ROAD MACHINERY,INC. S4.W.80 TOOLS 143298 STEVEN D K ROW.NO $133.50 LATEAA&CMEDICALCLAIMS 1432N RYAN-NERCO $2278 PUMP PARTS 143300 R.D.RYNEARSON.DO& $226.50 LATE AA&C MEDICAL CLAIMS 14=1 RAJSAINATH.MS. S10D.00 LATE AA&C MEDICAL CLAIMS 141102 SANTA ANA,ELECTRIC MOTORS $1,10378 ELECTRIC PARTS 143303 SANTA FE BAG CO. $246AS BUILDING MATERIALS 143M SANTA FE INDUSTRIAL PLASTICS $1,078.97 PLUMBING SUPPLIES 1433M SCOTT SPECIALTY GASES,INC. $551.68 SPECIALTY GASES 143306 SHAMROCKSUPPLY $100.55 TOOLS 143307 SHURELUCK SALES $4,670.16 TWLSIMARDWARE 143308 SIGMA CHEMICAL CO. 564.4E LABSUPPLIES 143308 SKYPARK WALK-IN MEDICAL CLINIC 52.12SW PRE-EMPLOYMENT PHYSICAL EXAMS 143310 SMFR-EMERY CO. $242.00 SOIL TESTING M.O.7-17-91 143311 SOCOASTAIROUALITY $13,339.02 PERMIT FEES 143312 SOUTHCOASTAIROUALITY $15,530.00 EMISSIONS FEES 143313 SOUTH COAST WATER S125A0 RENTAL EQUIPMENT FUNGNO 9199 - JT GIST WORKING CAPITAL PROCESSINGDATE MMS PAGE5 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CL JMS PAID 0WZTS POSTING DATE OMV95 WARRANT NO. VENDOR AMOUNT 143314 SO CALIF.EDISON CO. $35,643.55 POWER 143315 SO.CAL.GAS.CO. $21.126.97 NATURAL GAS 143316 SOUTHERN COUNTIES OIL CO. $418.39 DIESEWNLEADED FUEL 143317 SPARKLETTS DRINKING WATER $2.511.TT DRINKINGWATEFUCOOLER RENTALS 143318 WESTALLOY.INC. $114.51 WELDING SUPPLIES 143319 SPEX INDUSTRIES,INC. $347.00 LAB SUPPLIES 1433M SOUARE DICRISP AUTOMATION SYST. $10.000.00 INSTRUMENT SUPPLIES 143321 STRATAGENE 1302.92 LAB SUPPLIES 143322 GARY G.STREED $2,022.T6 REIMB.PETTY CASH,TRAINING 6 TRAVEL 143323 SUMMIT STEEL $1,499.76 METAL 14=4 TEXAS ANALYTICAL CONTROLS $01.22 ELECTRICALPARTS 14=5 THOMPSON INDUSTRIAL SUPPLY $141.61 MECHANICAL PARTS 14MM TON"LOCK 6 SAFE SERVICE S207.28 LOCKS B KEYS 143321 TRAVEL EXECUTIVES S785.00 TRAVELSERVICESMO.Bb94 1433M TROPICAL PLAZA NURSERY,INC. 53,455.N CONTRACT GROUNDSKEEPING M.0.5-11-94 143329 TRUCK S AUTO SUPPLY,INC. $357.49 TRUCK PARTS 14MM TRUESDAIL LABS $3,083.94 LAB SERVICES 14MI JG TUCKER 6 SON,INC. $197.09 SAFETY SUPPLIES 143332 UCI IMMUNOLOGY LAB $180.00 LATEAABCMEDICALCAMS 143333 UNDERSEA GF IC6.INC. $3.600.00 EMERGENCY OUTFALL INSPECTION 1433M VWRSCIENTIFIC 5226.65 LAB SUPPLIES 143335 VALLEY CITIES SUPPLY CO. $108.35 PLUMBING SUPPLIES 1433M VARIAN ASSOCIATES,INC. $963 B4 LAB REPAIRS 143337 VERNE'S PLUMBING 535.00 PLUMBING SERVICES 1433M VERTEX SYSTEMS S1,190.68 COMPUTER DATA SUPPORT 143339 VILLAGE NURSERIES Sum LANDSCAPING SUPPLIES 143340 WEST COAST FAMILY MEDICAL 3542.00 LATE AABC MEDICAL CLAIMS 143341 WESTERN STATES CHEMICAL SUPPLY 523,180.25 CAUSTIC SODA 8 HYPOCHLORIDE M.O.&12A2&413.94 143342 WEST4JTE SUPPLY CO. $204.03 ELECTRIC SUPPLIES 143343 WESTMINSTERPHYSICALTHERAPY $945.00 LATE AASC MEDICAL CLAIMS 143344 XEROX CORP. $17.690.29 COPIER LEASES 143345 JOHNSON YOKOGAWA CORP. $228.70 INSTRUMENT REPAIRS 143346 RICHARD YOUNG PRODUCTS $251.0 OFFICE SUPPLIES 143347 RICHARD B.EDGAR $200.00 DEFERRED COMP DISTRIBUTION 5;381,52BB5 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 2nM5 PAGE 6 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CMMSPAIDOMM5 POSTINGDATE0MM5 WARRANT NO. VENDOR SUMMARY AMOUNT 02 OPER FUND $14.23 02 CAP FAC FUND 152.00 O3 ORER FUND 16,226.03 03 CAP FAC FUND 10,276.45 05 OPER FUND 7.075.25 A OPER FUND 178AS A CAP FAC FUND 2,036.63 011 OPER FUND MOO 011 CAP FAC FUND 505,412.42 0686 CAP FAC FUND 25.91 07614 OPER FUND 711.91 JT OPER FUND 615,800.42 CORF 916,538.63 SELF-FUNDED INSURANCE FUND 66,500.09 JT DIV WORKING CAPITAL 207,546.31 $2,361,520.65 JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (9)(a): Consideration of Resolution No. 95-16, approving Amendment No. 1 to the contract for Purchase of Liquid Cationic Polyelectrolyte, Chemical Flocculent (Polymer), Specification No. P-127, assigning said contract from Rhone-Poulenc, Inc. -Polypure, Inc. to Polypure, Inc., with no change in the terms and provisions of the original contract dated April 13, 1992.. Summary At the Joint Board meeting on March 11, 1992, award of a contract was approved for the Purchase of Cationic Polymer, Specification No. P-127,to Rhone-Poulenc, Inc. - Polypure, Inc., for a one-year period beginning April 13, 1992, with options for four(4) one year extensions. The current contract is now in the third extension period. The assets of Rhone-Poulenc, Inc. - Polypure, Inc.'s, water treatment chemical business unit were acquired by SNF Holding Company effective,January 26, 1995. Phone-Poulenc, Inc. - Polypure Inc., is now conducting business under the name of Polypure, Inc. Staff Recommendation Staff recommends approval to reassign the existing contract for Purchase of Cationic Polymer (Specification No. P-127), from Rhone-Poulenc, Inc. - Polypure, to Polypure Inc., for the remainder of the contract period ending April 12, 1996. J WPOCPBSAGBSN3WP. POLYPURE I11IC. February 2, 1995 ATTENTION: ACCOUNTS PAYABLE TO WHOM IT MAY CONCERN: The purpose of this letter is to notify you that effective, January 26, 1995, the assets of Rhone- Poulenc's Water Treatment Chemicals business unit were acquired by SNF Holding Company. SNF is a world-wide leader in the development and manufacturing of synthetic organic polyelectrolytes for the treatment of water and wastewater. This merger will allow us to combine our strengths and bring a broader spectrum of products and services into the market to better serve your needs. We are now conducting business under the name of POLYPURE INC. The CLARIFLOC°products you are currently purchasing from us will remain the same in quality, price and name. A8 of your current contacts for service and ordering will remain the same. Our remittance address will change however. Effective immediately,the new address is: POLYPURE INC. FIN#22-3338920 P.O.Box 930695 Atlanta,GA 31193 Should this change necessitate a revised Purchase Order for your accounting purposes, please notify our Customer Service Department at: POLYPURE INC. 1 Gatehall Drive Parsippany,NJ 07054 Attn: Ms. Tina S.Keating FAX#(201)292-5295 ONE GATEHALL DRIVE•PARSIPPANY.NEW JERSEY 07054•TEL:(201)292-2900•FAX: (201)292-5295 PAGE We are in the process of updating our Material Safety Data Sheets(MSDS)and Product Data Sheets (PDS)and these will be sent to you under separate cover. It remains our privilege to provide you with the highest quality products and service that you've come to expect. Should you have any questions, please call your local sales representative or our office at 1-800-848-POLY. Very truly yours, / . N . aIL L.D. Griale Business Director LDG:lp JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (9)(b): Consideration of motion authorizing staff to issue a purchase order to Thomas Bros. Maps in an amount not to exceed $69,000.00, for Purchase of Customized Thomas Bros. Guides (Specification No. P-139). Summary The Districts' Engineering, Construction and Maintenance staff use customized Thomas Bros. Maps for location and identification of the Districts' trunk sewer facilities, diversion structures and service area boundaries. Thomas Bros. Maps changed to a new grid configuration system in 1993 thereby making our current Thomas Bros. Maps difficult to use by Construction Inspection staff when coordinating calls from "Dig Alert". The current custom Thomas Bros. Maps do not show Districts' facilities built after 1990 therefore the book needs to be updated. The Districts will provide Thomas Bros. Maps an update of facilities drafted on mylar for the 1996 edition of Thomas Guide Base Maps. Thomas Bros. Maps will digitize and create a custom Districts' database "layer" and print 200 new map books and provide an annual database license agreement for a total cost of$68,293.00. The above license agreement allows the Districts to use Thomas Bros. Maps database for staff preparation of graphic exhibits. Using the Thomas Bros. base maps will save considerable time in preparation of exhibits for the Boards meetings and provide more accurate exhibits. Staff Recommendation Staff recommends authorization to issue a purchase order to Thomas Bros. Maps to purchase data base license and for printing 200 Districts' custom maps in an amount not to exceed $69,000.00. J\WPpJG1B$UGOS WB JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (9)(c): consideration of motion authorizing staff to file application with the Office of Emergency Services to obtain federal financial assistance for damages incurred due to the 1995 winter storms. Summary Due to the excessive rain fall on January 4, 1995, the Districts sustained damage to the 102 inch ocean outfall pipe flapgate and the motors in the ocean oulfall booster station. Since Orange County was declared a federal disaster area on January 10, 1995, the Districts may be eligible for federal and state assistance to repair the equipment damaged by the storms. The Districts has completed the initial documents for special districts requesting disaster recovery assistance. The Federal Public Assistance Program requires that all special districts complete a Designation of Applicant's Agent Resolution in order to receive payment for damages associated with the disaster. The purpose of this resolution is to ensure that the Board of Directors concur with the disaster assistance request. Staff Recommendation Staff recommends authorization to file application with the Office of Emergency Services to obtain federal financial assistance. J IWPOOL\BSAG95b]-0BL JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (9)(d): Consideration of motion to receive, file and deny claims dated December 9, 1994, filed by the attorneys for Steven and Carol McCray, Mark Roeder and Katherine Yamall, Gilbert G. Caruso and Young C. Kim, in amounts to be in excess of $280,000.00 for alleged property damages due to construction of the Santa Ana River Mainstream Project by the County of Orange (Flood Control District) and U.S. Corps of Engineers, and refer to the District's General Counsel and liability claims administrator for appropriate action. Summary See attached memorandum dated February 28, 1995 from General Counsel. Recommendation Staff recommends to receive, file and deny claims of Steven and Carol McCray, Mark Roeder and Katherine Yamall, Gilbert G. Caruso and Young C. Kim, and refer to Districts' General Counsel and liability claims administrator for appropriate action. �,waoac eswcss�o�asc JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (9)(e): Consideration of motion to receive and file Summons and Complaint for Wrongful Death, Robin Patterson vs. Orange County Sanitation District, at al., Orange County Superior Court Case No. 741371, in connection with construction of Miscellaneous Improvements at Plant No. 2, Job No. 132-49, and authorizing special counsel Chase, Rotchford, Drukker& Bogust to appear and defend the interests of the Districts, as previously authorized by the Boards of Directors. Summary �..� See attached memorandum dated February 28, 1995 from General Counsel. Recommendation Staff recommends to receive and file Summons and Complaint for Wrongful Death; and authorizing special counsel Chase, Rotchford, Drukker& Bogust to appear and defend the interests of the Districts, as previously authorized by the Boards of Directors. spa J:\WPOCLBSIRGBLVAWE JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 DISTRICT 2 Agenda Item (9)(f): Consideration of Resolution No. 95-22-2, ordering annexation of 0.811 acres of territory to the District, in the vicinity southeast of the intersection of Old Ranch Road and Country Hill Road in the City of Anaheim (Annexation No. 74 - EMC Mortgage Annexation to County Sanitation District No. 2). Summary This 0.811 acre annexation is inhabited and located in the vicinity southeast of the intersection of Old Ranch Road and Country Hill Road in the City of Anaheim. The local sewering agency is �..d the City of Anaheim. The annexation is in accordance with the terms of the negotiated agreement with the County of Orange re AS 8, Tax Exchange for Annexing Properties, under which the District no longer receives a percentagge of the basic levy and, in lieu of, collects a higher annexation fee. Recommendation Staff recommends approval of the resolution ordering annexation. J:1W� GBSll308F r JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 DISTRICT 3 Agenda Item (9)(g): Consideration of the following actions relative to Replacement of Westminster Avenue Force Main (First Unit) and New Westside Pump Station Force Main, Contract No. 3-36R: (1) Consideration of Resolution No. 95-23-3, approving License Agreement with Bixby Ranch Company, providing for temporary construction access for said project at no cost to the District. (2) Consideration of Resolution No. 95-24-3, approving plans and specifications for said project, authorizing the General Manager to establish the date for receipt of bids (tentative bid date is April 11, 1995), and authorizing General Manager to award said contract to the low bidder in an amount not to exceed $4,400,000.00. Summary The western portion of District No. 3 drains to a collection system served by the Seal Beach Pump Station �..✓ located on the northeast corner of Seal Beach Boulevard and Westminster avenue. Wastewater from this system is pumped easterly through a dual force main system to a gravity sewer located half-way between Balsa Chica Avenue and Springdale Avenue. Both farce mains are made of 30-inch diameter Techite pipes. The first of these mains,the Westminster Avenue Force Main, First Unit,Contract No. 3-13,was installed in 1970,the Second Unit,Contract No.3-13-1,was installed in 1978. The most recent of several breaks in these lines occurred on June 10,1994. The same line previously broke four other times. Repair kits are becoming exceedingly hard to find because Techite pipe is no longer manufactured. While replacing damaged 20-toot portions of the pipe,staff was able to view adjacent pipe sections on both sides of the broken pipe and found them cracked as well. Staff reported at the September 11. 1991 Board meeting that the entire line may need replacement. Staff estimated the cost to be approximately 5 to 6 million dollars to replace both pipes. Staff has determined that it would be most cost effective to replace the First Unit with a new piped sized with capacity to handle flows previously serviced by both lines. The Second Unit can be saved to provide redundancy. The Board authorized staff in September 1991 to solich proposals and negotiate a Professional Services Agreement for design of Replacement of the Westminster Avenue Force Main(First Unit),and New Westside Pump Station Force Main,Contract No. 3-36R,formerly Contract No.3-13R-2. Staff reported to the Executive Committee in November 1991 that information had been obtained indicating that the breaks may have been due to Techite pipe being inherently defective. The Executive Committee authorized retaining David Griffin,a Bakersfield attorney specializing in pipe technology,to review the potential to recover costs from the manufacturers of Techite pipe. Mr. Griffin's report indicated that both force mains are at risk of failure and that recoveries for the cost of replacing the force mains, plus legal fees minus depreciation,are expected. �..i On January 20, 1993.the Directors of County Sanitation District No.3 authorized funding to repair and sample both force mains and authorized Mr.Griffin to prepare a claim against the Techite pipe manufacturers. The claim is proceeding. On April 14, 1993,the Board authorized a Professional Services p Agreement to The Keith Companies for design and construction services for the Replacement of the Westminster Force Main and New Westside Pump Station Force Main,Contract No.3-36R. The plans,specifications and permit8ng for said contract are now complete. A no-cost easement was obtained from Bixby Ranch Company for a portion of the New Westside Pump Station Force Main which is to be constructed outside the existing easement within the Bixby Ranch Company parking lot. The Baby Ranch Company has also granted the District a License Agreement for construction access to complete the installation of the new force main system within their parking lot. MAJOR COST TABLE FOR CONTRACT NO.3-36R DESCRIPTION: Budget Consultant Contractor's Expended To Date: Estimate Estimate Contract Date: Date: Date: 01-27-93 01-16-91) DESIGN: CONSTR: Planning 8 Studies N/A(Staff) WA(Staff) N/A N/A Design Consultant $200,000 $85,683 $75,509 N/A cost Design Staff Cost 541,000 541,000 $29,340 N/A Construction $4,600,000 $4,072,154 $0 N/A Contractor Costs Construction Staff $130,000 $130,000 $75,544 N/A Costs (Survey and Pothole Work) Furnishings and N/A N/A N/A NIA N/A Equipment(2) V� Agreement Costs Free Free Free Free Free Permit Costs Free Free Free Free Free Construction N/A $400,000 N/A COon ingency @ Sales ))Tax N/A N/A NIA Total Costs: $4,971,000 $4,598,967 $180,393 NIA (1) Most recent estimate. (2) Furnishings and equipment are not considered capital project costs and Hence are not actually a part of the project design and construction costs. The Districts purchases furniture and equipment after construction is complete under a separate contract. (3) Contingency percent shall be reduced as work proceeds. Staff Recommendation Staff recommends approval of the plans and specifications and the authorization of the General Manager to establish the bid date for Contract No. 3-36R and the approval of the License Agreement with Baby Ranch Company. The bid date is tentatively set for April 11, 1995. The Boards of Directors adopted Resolution No.95-9 on February 8, 1995 which authorizes the General Manager to award a construction contract to the lowest bidder if said bid is below the estimated costs. Staff estimates the cost of this contract at$4.4 million (engineers estimated, plus a 10% contingency) and recommends the authorization of the General Manager to award Contract No.3-36R to the lowest bidder in an amount not to exceed$4.4 million. xrwvoaaeswcssmsasc b , I JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 DISTRICTS 5 & 6 Agenda Item (9)(h): consideration of the following actions relative to the plans and specifications for Crystal Cove Pump Station, Contract No. 5-36: (1) Consideration of motion approving Change Order No. 2 to the plans and specifications for said project, authorizing a net deduction of$15,370.08 from the contract with Schuler Engineering Corporation for 15 items of added or deleted work, and granting a time extension of 205 calendar days for completion of said additional work. (2) Consideration of motion approving Change Order No. 3 to the plans and specifications for said project, authorizing a net deduction of $31,900.00 from the contract with Schuler Engineering Corporation for adjustment of engineer's quantities. (3) Consideration of Resolution No. 95-6, accepting said project as complete, authorizing execution of a Notice of Completion and approving final Closeout Agreement for a final total contract amount of $920,278.92 (original awarded contract amount of$993,442.00). Summary This $993,000.00 project, located within an unincorporated area along Pacific Coast Highway adjacent to Crystal Cove State Park, was designed by The Keith Companies and provides for the construction of a new pump station and appurtenant facilities that are essential elements within the new South Coast Trunk Sewer System that serve the down coast development currently underway. The Crystal Cove Pump Station will receive flow from the upstream gravity sewer system, and discharge flow into the new double-barrel force main system that has been built under Contract No. 5.35.2, South Coast Trunk Sewer- Phase 2. Change Order No. 2 is a net deduction of$15,370.08 to the contract for fourteen items of additional work and one item of deleted work and 205 calendar days. Change Order No. 3 is the adjustment of engineer's quantities for a net deduction of$31.900.00. This project is now complete and the contractor, Schuler Engineering Corporation, has fulfilled all contractual obligations within the specified and extended time. A staff report is attached that explains the change orders in more detail. ..✓ A summary of the project's total cast follows: MAJOR COST TABLE FOR CONTRACT NO. 5.36 .. Budget Consultant Expended To Date: Estimate Estimate Contract Date: Date: 1) Date: DESCRIPTION: 1-27-93 1-16-9 6-28-93 DESIGN: CONSTR: Planning 8 Studies $50,000 N/A N/A $0 N/A Design Consultant Cost $250,000(4) N/A N/A $216,357 N/A Design Staff Cost $12,000 N/A N/A $9,500 N/A Construction Contractor Costs $1,430,000 $1,000,000 $993,442 — $920,279 Construction Staff Costs $150.000 $0 N/A — $137,664 Furnishings and NIA N/A — N/A Equipment(2) Agreement Costs — — N/A — N/A Permit Costs $5,000 — — $1,000 N/A Construction Contngency 10%3 (3) $143,000 $10o,000 — — $0 Sales Tax N/A — INC. N/A INC. Total Costs: $2,040,000 $1,316,367 $993,442 $225,867 $1,057,943 (1) Most recent estimate. (2) Furnishings and equipment are not considered capital project costs and are not actually a part of the project design and construction costs. The Districts purchase furniture and equipment after construction is complete under a separate contract. (3) Contingency percent will be reduced as work is completed. (4) Includes design cost for Contracts Nos. 5-35-1, 5.35-2 and 5-36 (designed under one contract) Staff Recommendation Approve Change Order No. 2 for fourteen items of additional work and one item of deleted work for a net deduction of$15,370.08 and 205 calendar days, and Change Order No. 3 for an adjustment of engineees quantities for a deduction of$31,900.00; increasing the total amount of deductive change orders on this contract to$73,163.00, and decreasing the original contract amount of$993.442.00 to$920,279.00; and consideration of the resolution authorizing acceptance of the work as complete, execution of the final Closeout Agreement, and filing of the Notice of Completion as required. J\WGOOPBSAGBSW}OOM COUNTY SANITATION DISTRICTS Y N ORANGE COUNTY. CALIFORNIA March 8, 1995 10 ECUs AVENUE P.0 BM e127 `� PolIN7A1N VALLEY,CAOOORNIA 927M.6127 O'a9623An STAFF REPORT Proposed Change Orders Nos. 2 and 3 to the Plans and Specifications Crystal Cove Pump Station. Contract No. 5-36 and Acceptance of Contract as Complete Summary This$993,000.00 project, located within an unincorporated area along Pacific Coast Highway adjacent to Crystal Cove State Park, was designed by The Keith Companies and provides for the construction of a new pump station and appurtenant facilities that are essential elements within the new South Coast Trunk Sewer System that serve the down coast development currently underway. The Crystal Cove Pump Station will receive Row from the upstream gravity sewer system, and discharge Row into the new double-barrel force main system that has been built under Contract No. 5-35-2, South Coast Trunk Sewer- Phase 2. Change Order No. 2 is a net deduction of$15,370.08 to the contract for fourteen items of additional work and one item of deleted work and 205 calendar days. ..✓ (1) Change Order No. 2 Item 1, in the amount of$611.42, is for changing the type of modem used to communicate between the pump station telemetry panel and the central monitoring system at the Control Center. This change was required because Job No. J-28(Rebid) changed to a digital communication format. Item 2, in the amount of$1,060.50 and 2 calendar days, is for painting extras to the interior of the pump station that were not specifically identified in the contract documents. It was required for both protection and aesthetic reasons. Item 3, in the amount of$1,151.00 and 7 calendar days, is for paving an access road to the pump station in two stages as opposed to one. The Contractor was forced to come back to the site a second time to finish approximately a 10-toot section of road because of a Southern California Edison connection delay. Item 4, in the amount of$984.00 and 1 calendar day, is for an irrigation material pipe class change required by the Irvine Ranch Water District (IRWD) standards. The Districts had to conform to IRWD standards because the installed irrigation system surrounding the pump station is outside the Districts' easement area. Item 5, a credit for$26,908.00, is for landscaping that was not installed at the time it was scheduled. Permanent power was not available at that time to energize irrigation controllers, and the Districts' staff made a decision not to risk damage to expensive trees, .� plants, and hydro-seed ground cover. p Item 6, in the amount of$597.00 and 1 calendar day, is for installing two additional pipe supports at the gate valves on the suction side of Pumps 1 and 2 that were not provided for in the contract. This was required to provide greater structural integrity and stiffness. Item 7, in the amount of$1.762.00 and 2 calendar days, is for installing an air bleed system for the two new pumps that were not provided for in the contract documents. This item was required to provide the capability to bleed off any air lock that may accumulate in the pump volute that could potentially impact pump performance. Item 8, in the amount of$369.00, is for installing an in-line check valve on the toilet line to the wet well that was not provided for in the design drawings. This was required to restrict any potential back flow into the motor room area. Item 9, in the amount of$100.00 and 1 calendar day, is for installing an inspection door in the generator radiator shroud that was requested by the Maintenance Department for preventative maintenance purposes. Item 10, in the amount of$1,726.00 and 14 calendar days, is for installing a bypass in the valve vault requested by the Maintenance Department. This would allow the pump station to be shut down and the wastewater to be routed directly from the wet well to the valve vault (not through the pump discharge header)for both preventative maintenance and operational emergencies (changing out a pump, etc). This flexibility was not provided for in the contract documents. Item 11, in the amount of$1,000.00 and 11 calendar days, is for costs incurred to extend the Builder's "All Risk" Insurance. The delays in the project were beyond the control of both the Districts and the Contractor, but were dependent upon Southern California Edison and General Telephone utility installation schedules, respectively, for permanent power and a leased telephone line. Item 12, in the amount $755.00 and 1 calendar days, is for installing barrier posts at various locations for equipment protection that was not provided for in the design contract documents. Item 13, in the amount of$50.00, is for a material substitution of copper for plastic in a water hose bib. Item 14, in the amount of$1,372.00 and 7 calendar days, is for installing a total of four pipe supports for two pumps on the discharge side of each pump to reduce a vibration problem. This was not provided for in the design contract documents. Item 15, is for a time extension of 157 calendar days, consisting of three separate issues: A. Seven calendar days for inclement weather and adverse conditions. B. Ten calendar days for delays in establishing from a design standpoint whether to irrigate with either a potable water source or a reclaimed water source. The reclaimed water connection point as depicted on the design plans was non- existent. The Irvine Company,which is the agency responsible for providing the reclaimed water line feeder and connection point stated that future development in the area will determine when they will install the line. Therefore, a potable water source and design had to be considered. �..✓ 4 C. One hundred forty calendar days for delays due to both Southern California Edison and General Telephone in providing utilities to service the pump station site. Southern California Edison delayed installing its facilities within the Pacific Coast Highway utilities corridor until Pacific Coast Highway road improvement were completed. This lack of permanent power adversely impacted the ability of the Contractor to test pumps, perform electrical tests, etc. General Telephone delayed installing a telephone ductbank adjacent to the Districts' pump station site until Pacific Coast Highway road improvements were completed. General Telephone did not want to assume additional costs and risks of damage due to grading and other construction activities within and adjacent to the utility corridor. If the Directors approve this change order, the total costs of the change orders to date on this contract will be a deduction of$41,263.08 with 251 calendar days time extension. This represents a decrease of 4.15%from the original contract amount. Items 1, 2, 4, 6, 7, 8, 12, and 14 were changes that would have been included in the original design if discovered or known in the design phase. Items 3, 5 (deduction), 11, were due to delays caused by Southern California Edison and General Telephone Company. Item 9 and 10 were changes to improve future maintenance and cost savings. Item 13 was an improved material substitution. No additional costs were incurred over and above what would have been had the conditions been shown on the original contract drawings. (2) Chance Order No. 3 Change Order No. 3 is the adjustment of engineer's quantities for a net deduction of $31,900.00. If the Districts approve this change order, the total cost of the change orders on this contract will be$47,270.08. This represents a decrease of 4.76%from the original contract amount. These changes result in a 205 calendar day extension to the contract work schedule. (3) Acceptance of Contract as Complete Schuler Engineering Corporation has fulfilled all contractual obligations within the specified and extended time. Staff Recommendation Approve Change Order No. 2 for fourteen items of additional work and one item of deleted work for a net deduction of$15,370.08 and 205 calendar days, and Change Order No. 3 for an adjustment of engineer's quantities for a deduction of$31,900,00; increasing the total amount of deductive change orders on this contract to $73,163.00, and decreasing the original contract amount of$993,442.00 to $920,279.00; and consideration of the resolution authorizing acceptance of the work as complete, execution of the final Closeout Agreement, and filing of the Notice of Completion as required. .&V"tro3-12.95 Page 1 of 8 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Schuler Engineering Corporation C.O. No.: Two (2) Date: March 8 1995 Job: Crystal Cove Pump Station. Contract No. 5-36 Consultant: The Keith Companies Amount of this Change Order(Add)(Deduct) $(15.370.08) In accordance with contract provisions,the following changes in the contract and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. ITEM 1 -MODEM CHANGE In Specification Section 120-0230 a black box modem was specified to be installed in the telemetry panel. Under Job No.J-28(Rebid)the Districts changed to a digital communication signal. In order for the remote telemetry unit to function with this system,the Contractor was directed to change the modem to an easy 1-2-3A digital communicator. This item was performed on a negotiated basis in accordance with General Provisions Section 10-6(B)2(a). ADDED COST THIS CHANGE ORDER ITEM: $611.42 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 2-PAINTING EXTRAS The Contractor was directed to coat the ceiling in the generator room and the block and sheet rock in the stairwell to the pump room basement. These areas were not identified on any finish schedule and the pump room required only a concrete finish. This Rem as performed in accordance with General Provisions Section 10-6(B)2(a). ADDED COST THIS CHANGE ORDER ITEM: $1,060.50 TIME EXTENSION THIS CHANGE ORDER ITEM: 2 Calendar Days ITEM 3-PAVING EXTRA-SOUTHERN CALIFORNIA EDISON The Contractor was forced to complete the access road paving in two stages instead of one. This situation was created by the realignment of the access road to avoid a free standing panel box containing cathodic protection equipment for a Laguna Beach Water Department water main. This new alignment placed the access road over a Southern California Edison connection tie-in point between the Districts primary service and the existing ductbank in the utility corridor(approximately 882 square foot section of road). At the time of paving,the final Southern California Edison tie-in was not made due to unresolved issues related to damaged utility conduits within the utility corridor. This Rem was performed on a negotiated basis in accordance with General Provisions Section 10-6(B)2(a). ADDED COST THIS CHANGE ORDER ITEM: $1.151.00 `.r TIME EXTENSION THIS CHANGE ORDER ITEM: 7 Calendar Days Page 2 of 8 0 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY `✓ 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Schuler Engineering Corporation C.O. No.: Two (2) Date: March 8. 1995 Job: Crystal Cove Pump Station. Contract No. 5-36 Consultant: The Keith Companies ITEM 4-IRRIGATION PIPE CLASS CHANGE The Contractor was directed to change the class of irrigation pipe from a Class 200 for pipes greater or less than two inches as specified in Districts'contract to Class 315 per compliance with Irvine Ranch Water District Standard Specification,which had jurisdiction over the irrigation system outside the Districts'easement for the pump station. Changed 380 linear feet of 29h4nch Class 200 to Class 315, and changed 60 linear feet of 24nch Class 200 to Class 315. This Rem was performed on a negotiated basis in accordance with General Provisions Section 10-6(B)2(a). ADDED COST THIS CHANGE ORDER REM: $984.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 1 Calendar Day ITEM 5-ELIMINATION OF LANDSCAPING The Contractor was directed to eliminate landscaping from the scope of this contract due to the probability at the time of scheduled Installation that there would not be any permanent power available for the site until sometime during the first quarter of 1995. This deduction included plant material and soil preparation costs, landscape maintenance(two months),reseeding and/or replacement. This credit included an adjustment for turf block previously deducted in Change Order No. 1 and the partial tie-in to a potable water supply for irrigation water. Reclaimed water line connection point did not etdst as identified on Design Plan 5. This Rem was performed on a negotiated basis in accordance with General Provisions Section 10-6(B)2(a). CREDIT COST THIS CHANGE ORDER REM: ($26,908.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 6-PIPE SUPPORTS AT SUCTION GATE VALVES The Contractor was directed to provide and install two additional pipe supports at the gate valves on the suction side of the new pumps. There was only one pipe support shown on the design plans and this was on the suction gate valve for the future pump. The nature of the flange coupling adaptor arrangement required more stiffness that was not provided for in the design. This Rem was performed on a negotiated basis in accordance with General Provisions Section 10-6(B)2(a). ADDED COST THIS CHANGE ORDER ITEM: 597.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 1 Calendar Day Page 3 of 6 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 9272"127 CHANGE ORDER Contractor. Schuler Engineering Corporation C.O. No.: Two (2) Date: March 8, 1995 Job: Crystal Cove Pump Station. Contract No. 5-36 Consultant: The Keith Companies ITEM 7-INSTALLATION OF AN AIR BLEED SYSTEM The Contractor was directed to install an air bleed system from the pumps to the wet well. This was required to have the ability to bleed-off an air lock that could affect the efficiency or performance of the pump. This was not provided in the design plans. This system included a tap into the pump volute and a routing to the wet well with about 40 feet of Schedule 80 PVC,including two 3/4-inch check valves,two 3/4-inch ball valves,two 3/4-inch x 3/8-inch reducers,coring into the wet well and miscellaneous fittings. This item was performed on a negotiated basis in accordance with General Provisions Section 10-6(8)2(a). ADDED COST THIS CHANGE ORDER ITEM: $1,762.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 2 Calendar Days ITEM 8-INSTALLATION OF AN IN-LINE CHECK VALVE ON THE TOILET LINE TO THE WET WELL The Contractor was directed to famish and install a check valve in the flinch toilet line to eliminate any back flow into the motor room in the event of a saturated wet well. This was not provided for in the design plans. This hem was performed on a negotiated basis in accordance with General Provisions Section 10-6(B)2(a). ADDED COST THIS CHANGE ORDER ITEM: $369.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 9-INSTALLATION OF AN INSPECTION DOOR AT THE GENERATOR RADIATOR SHROUD The Contractor was directed to furnish and install an inspection door in the radiator shroud for the generator,to allow maintenance personnel to visually inspect the radiator for preventative maintenance purposes. This item was performed on a negotiated basis in accordance with General Provisions Section 10-6(B)2(a). ADDED COST THIS CHANGE ORDER ITEM: $100.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 1 Calendar Day ITEM 10-INSTALLATION OF BYPASS CAPABILITY WITHIN THE VALVE VAULT The Contractor was directed to provide and install a 6-inch bypass connection point within the valve vault This would provide the ability to shut down the pump station for maintenance reasons and still maintain temporary sewage pumping directly from the wet well to the valve vault(84nch plug valve closed). This change required a new bypass riser,a new OS&Y gate valve, a new thrust support,a new flange-to-flange spool(65 inches)and miscellaneous fittings. This item was performed on a negotiated basis in accordance with General Provisions Section 10-6(B)2(a). ADDED COST THIS CHANGE ORDER ITEM: $1,726.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 14 Calendar Days Page 4 of B > COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Schuler Engineering Corporation C.O. No.: Two (2) Date: March 8. 1995 Job: Crystal Cove Pump Station, Contract No. 5-36 Consultant: The Keith Companies ITEM 11 -EXTENSION OF BUILDER'S "ALL-RISK" INSURANCE The Contractor was directed to renew the Builders"All-Risk"Insurance beyond the expiration date of June 1, 1994. Change Order No. 1 extended the project completion date to August 13, 1994. Subsequent to August 13, 1994 the project has been extended to allow for the installation of permanent power by Southern California Edison, and a leased telephone line by General Telephone Company. Both installations were required for field testing and were beyond the control of the Districts and the Contractor. Therefore,the renewal requirement based upon a recommendation from the Districts'general counsel was extended and paid for by the Contractor. This Item was performed on a negotiated basis in accordance with General Provisions Section 10-6(B)2(a). ADDED COST THIS CHANGE ORDER ITEM: $1,000.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 11 Calendar Days ITEM 12-ADDITIONAL BARRIER OR GUARD POSTS FOR PROTECTION The Contractor was directed to provide additional barrier post to protect the slide gate operator and the vacuum valve mounted on the wet well deck from damage and to provide two guard posts to protect the back flow preventer for the potable water supply to the station which resides directly adjacent to the access road. This item was not provided for in the design plans. This item was performed on a negotiated basis in accordance with General Provisions Section 10-6(B)2(a). ADDED COST THIS CHANGE ORDER ITEM: $755.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 1 Calendar Day ITEM 13-MATERIAL REPLACEMENT FOR HOSE BIB The Contractor was directed to replace an exterior Schedule 80 PVC water pipe riser used as a hose bib and substitute with copper(located adjacent to wet well). Based on maintenance's experience,copper holds up better,given the weather conditions at the site. This Item was performed on a negotiated basis in accordance with General Provisions Section 10-6(B)2(a). ADDED COST THIS CHANGE ORDER ITEM: $50.00 TIME EXTENSION THIS CHANGE ORDER REM: 0 Calendar Days e d Page 5 of 8 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Schuler Engineering Corporation C.O. No.: Two (2) Date: March 8. 1995 Job: Crystal Cove Pump Station, Contract No. 5-36 Consultant: The Keith Companies ITEM 14-INSTALLATION OF PIPE SUPPORTS The Contractor was directed to install one horizontal and one vertical pipe support an each of the two pumps on the discharge piping just downstream of the pumps. An initial vibration survey indicated at the discharge check valve pump side flange Pump No. 1 exceeded the specification limits,and an exciting piping resonance was occurring near the check valve. During a second vibration test,a beating phenomenon occurred at the top bearing for both pumps exceeding the specification limits. Addrdonally,the discharge pipe on Pump No. 1 exceeded the specification limits during the"beating phenomenon" The addition of the two horizontal supports tied into the wall has reduced the vibration readings below the limiting criteria of the specifications. This item was performed on a negotiated basis in accordance with General Provisions Section 10-6(B)2(a). ADDED COST THIS CHANGE ORDER ITEM: $1,372.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 7 Calendar Days ITEM 15-TIME EXTENSIONS Pursuant to the contract documents,the Contractor is entitled to be granted time extensions to the contract for delays that have been contributed to on the part of the Districts. The reasons for delays are as follows with the recommended time extension. A. The Contractor to date has accumulated 12 days due to inclement weather and 5 days due to the Laguna Beach fire. There were 10 days of inclement weather built into the original contract. Therefore,the net effect will be a 7-day time extension. TIME EXTENSION THIS CHANGE ORDER ITEM: 7 Calendar Days B. It was determined during the irrigation system Installation that the point-of-connection as the source of supply for reclaimed water did not exist as depicted on the design plans. There were also discrepancies as to the location of the actual point-of-connection for the irrigation water. Several days production time were lost in deciding how to serve the site. Options considered were as follows: furnish a potable water supply for Irrigation,furnish a point of connection for a future supply directly In front of the station,etc. The final decision was to run the reclaimed supply main dawn the utility corridor by others for a future connection. TIME EXTENSION THIS CHANGE ORDER ITEM: 11 Calendar Days C. Delays due to Southern California Edison and General Telephone Company In providing utilities. The original schedule for this contract was for completion within one year from the start or by June 1994. The Contractor could not energize and properly test the pumps and complete the project without a continuous supply of electricity to all portions of the pump station. In June 1994,the pumps were already installed and the piping completed to be able to run the pump station. Preliminary pump tests were scheduled and completed using station generator power. But not all of the station components could be tested until the 9 Page 6 of 8 t COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Schuler Engineering Corporation C.O. No.: Two (2) Date: March 8. 1995 Job: Crystal Cove Pump Station. Contract No. 5-36 Consultant: The Keith Companies ITEM 15-CONTINUED General Telephone feeder and digital telemetry line were completed and in service. General Telephone pulled the telephone cable to the pump station in December 1994 and completed the digital telemetry telephone line installation on January 16, 1995. This allowed the Contractor's subcontractor to resolve the balance of his software problems and complete the digital link that allows the remote site to communicate with the Districts main computer. Southern California Edison delayed bringing power into the Crystal Cove site area until road improvements were completed along Pacific Coast Highway. These improvements were not completed until approximately late November 1994. In addition,there were problems with the damaged Southern California Edison conduit lines within the Pacific Coast Highway utility corridor that caused delays. Southern California Edison stated that they would not pull cable up to the Districts'site until they were reimbursed for damages by the responsible agency. Realignmentof Pacific Coast Highway also caused changes in the Pacific Coast Highway feeder easement. TIME EXTENSION THIS ITEM: 140 Calendar Days ADDED COST THIS CHANGE ORDER ITEM: $0.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 157 Calendar Days TOTAL CREDIT COSTS THIS CHANGE ORDER: ($15,370.08) TOTAL TIME EXTENSION THIS CHANGE ORDER: 205 Calendar Days e a Page 7 of 8 �../ COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Schuler Enaineerina Corporation C.O. No.: Two (2) Date: March 8. 1995 Job: Crystal Cove Pump Station, Contract No. 5-36 Consultant: The Keith Companies The additional work contained within this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that 205 days extension of time to perform the work is required for this Change Order, but that no direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approve by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: June 28, 1993 Original Contract Time: 365 Calendar Days Original Completion Date: June 27, 1994 Time Extension this C.O.: 205 Calendar Days Total Contract Time Extension: 251 Calendar Days Revised Contract Time: 616 Calendar Days Revised Final Completion Due Date: January 18, 1995 Time Subject to Liquidated Damages: Not Applicable Actual Final Completion Date: Not Applicable Original Contract Price $993,442.00 Prev. Authorized Changes $ (25,893.00) This Change (Add) (Deduct) $ (15,370.08) Amended Contract Price $ 952,176.92 Page 8 of 8 s COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 108"EWS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Schuler Enaineerino Corporation C.O. No.: Two(2) Date: March 8. 1995 Job: Crystal Cove Pump Station, Contract No. 5-36 Consultant: The Keith Companies Board Authorization Date: March 8, 1995 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA Submitted b . � - � S ngineering Manager Date Constructio ger Date App ed by: Approved as to Form: 9- 8firsrs ' 'qqcc— Dirtctor of Engineering Date General Counsel Date Accepted by. SCHULER ENGINEERING CORPORATION -2�� z/�S Con ctor Ddte Page 1 of 3 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Schuler Engineering Corporation C.O. No.: Three (3) Date: March 8, 1995 Job: Crystal Cove Pump Station, Contract No. 5-36 Consultant: The Keith Companies Amount of this Change Order (Add)(Deduct) $(31,900.00) In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. ITEM 1 -ADJUSTMENT OF ENGINEER'S QUANTITIES ADD: Change in Quantity Item No. Unit Description From To Difference Unit Price Total Subtotal: S 0.00 DEDUCT: Change in Quantity Item No. Unit Description From To Difference Unit Price Total 6. C.Y. 0"-12"Crushed 500 55 445 $20.00/C.Y. $ 8,900.00 Rock 7. C.Y. 12"-24"Crushed 500 0 500 $22.00/C.Y. $ 11,000.00 Rock 8. C.Y. 24"-30"Crushed 500 0 500 $24.00/C.Y. $ 12,000.00 Rock CREDIT COST THIS CHANGE ORDER ITEM: $(31,900.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days TOTAL CREDIT COSTS THIS CHANGE ORDER: S(31,900.00) TOTAL TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days �.d Page 2 of 3 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Schuler Ennineering Comoration C.O. No.: Three (3) Date: March 8, 1995 Job: Crystal Cove Pumo Station, Contract No. 5-36 Consultant: The Keith Companies The additional work contained within this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that no time for this Change Order, and no direct or indirect, incidental or consequential costs, expenses, losses or damages have been or will be incurred by Contractor, except, as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: June 28, 1993 Original Contract Time: 365 Calendar Days Original Completion Date: June 27, 1994 Time Extension this C.O.: 0 Calendar Days �..J Total Contract Time Extension: 251 Calendar Days Revised Contract Time: 616 Calendar Days Revised Final Completion Due Date: January 18, 1995 Time Subject to Liquidated Damages: Not Applicable Actual Final Completion Date: January 18, 1995 Original Contract Price $ 993,442.00 Prev. Authorized Changes $ (41,263.08) This Change (Add) (Deduct) $ (31,900.00) Amended Contract Price $ 920,278.92 y Page 3 of 3 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Schuler Engineering Corporation C.O. No.: Three (3) Date: March 8. 1995 Job: Crystal Cove Pump Station. Contract No. 5-36 Consultant: The Keith Companies Board Authorization Date: March 8, 1995 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA Submitted by: Beed iGrzG�y[� .� �S Zh/Rr' ngineering Manager Date Construction a r Date .. App ad by: App ved as to Form: D- tr _ Dbrector of Engineering Date Gfeneral Counsel Date Accepted by. SCHULER ENGINEERING CORPORATION 7 Contra or D to �.d JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 DISTRICT 7 Agenda Item (9)(I): Consideration of Resolution No. 95-27-7, ordering annexation of 1.65 acres of territory to the District, in the vicinity north of the intersection of La Vereda Drive and Skyline Drive in unincorporated County territory (Annexation No. 146 -Gunckell and Mitchell Annexation to County Sanitation District No. 7). Summary This 1.65 acre annexation is inhabited, located in the vicinity north of the intersection of La Vereda Drive and Skyline Drive in Lemon Heights in unincorporated County Territory. The local sewenng agency is County Sanitation District No. 7. The annexation is in accordance with the terms of the negotiated agreement with the County of Orange re AB 8, Tax Exchange for Annexing Properties, under which the District no longer receives a percentage of the basic levy and, in lieu of, collects a higher annexation fee. Recommendation Staff recommends approval of the resolution ordering annexation. ��wvoocasncsswmi JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 DISTRICT 7 Agenda Item (9)0): Consideration of Resolution No. 95-28-7, ordering annexation of 1.54 acres of territory to the District, in the vicinity southeast of the intersection of Amapola Avenue and Ranchwood Trail in unincorporated County territory (Annexation No. 150 -Turner Annexation to County Sanitation District No. 7). Summary This 1.54 acre annexation is inhabited, located in the vicinity southeast of the intersection of Amapola Avenue and Ranchwood Trail in unincorporated County Territory of Orange Park Acres. The local sewering agency is the City of Orange. The annexation is in accordance with the terms of the negotiated agreement with the County of Orange re AB 8, Tax Exchange for Annexing Properties, under which the District no longer receives a percentage of the basic levy and, in lieu of, collects a higher annexation fee. Recommendation Staff recommends approval of the resolution ordering annexation. gad J MGWQ89pG95W3 P w JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (11 ): consideration of motion to receive, file and approve the staff Summary Financial Report for the six-month period ending December 31, 1994. Summary Attached ar the budgetary financial statements for the second quarter of the fiscal year. The Joint Operating and Capital Outlay Revolving Fund Budget statements were reviewed by the Finance and Personnel Committee on February 15, 1995. If any Director has questions pertaining to the statements, please call Gary Streed, Director of Finance, at (714) 926-2411 ext. 2500. Recommendation Staff recommends to receive, file and approve the Summary Financial Report for the six-month period ending December 31, 1994. J:IWPWO&MGSSN111 • COUNTY SANITATION DISTRICTS v March 8, 1995 a1 ORANGE COUNTY, CALIFORNIA 101144 ELLIS AWMIE PC,SCA 9127 FOUNTAIN VALLEY.CALMAMA MM4127 Joint Boards of Directors 714Ie62a 11 County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13& 14 of Orange County, California Subject Summary Financial Report for Six Months Ended December 31, 1994 Transmitted herewith is the Summary Financial Report for six months ended December 31, 1994. The statements summarize the fiscal activities of the joint operations and the individual Districts through the second quarter of the 1994-95 fiscal year and the status of each with respect to the approved budgets. The combined 1994-95 budget for all Districts is $678.5 million, of which approximately 29% is for capital expenditures for facilities improvements and additions, including reserves for said capital projects. The total budgeted revenue and expense categories of the several Districts are set forth below. TABLE COMPARATIVE BUDGET SUMMARY (MILLIONS OF DOLLARS) Increase 1994-95 REQUIREMENTS 1993-94• 91 94-9E (Deceasel % fB.daet JOINT TREATMENT WORKS 0,M&R $ 49.6 E 49.5 $ (.1) 7.3% COLLECTION SYSTEM&OTHER DISTRICT 0,M&R 126 9.5 (3.1) 1.4% TREATMENT PUNT CONSTRUCTION APPROPRIATIONS 70.0 67.8 (22) 10.0% DISTRICT SEWER CONSTRUCTION APPROPRIATIONS 27.4 18.8 (8.6) 2.8% DEBT ISSUE&SERVICE(G.O.&C.O.P.) 41.4 398 (1.81 5.8% SUB-TOTAL $ 0�1.0 $185.4 $(15.81 27.3% CONSTRUCTION RESERVES $11 D.0 $110.0 E 0.0 16.2% OTHER RESERVES 324.9 383.1 58.2 56.5% SUB-TOTAL $434.9 ILI 31 $ 58,2 72.7% TOTAL REQUIREMENTS Em.9 $jL85 E®26 10D.0% FUNDING CARRY-OVER $ 73.3 $ 66.1 $ (7.2) 9.7% APPROPRIATED RESERVES 347.0 369.3 22.3 54.5% SUB-TOTAL $AM2 $435.4 $ 15.1 TAX ALLOCATION $ 31.9 $ 31.1 $ IS) 4.6% FEES 89.6 92.7 3.1 13.7% BORROWING 80.0 84.5 24.5 12.4% INTEREST&OTHER 34.1 34.8 _7 5_1% SUB-TOTAL $2156 11243.1 $ 27.5 35.8% `►I TOTALFUNDING $635.9 E678.5 E 42.6 100.0% -ADJUSTED FOR INTER-DISTRICT TRANSACTIONS. Summary Financial Report g Page 2 March 8, 1995 Included in each District's statement is a summary of the above major Income and expense categories and an itemization of their trunk sewer construction projects and respective share of the joint works expansion. Authorized general reserves and inter-fund transfers have been excluded from the budget column on said statements as expenditures are not charged directly against such appropriations. Summarized below are comments relative to the financial statements. The statements are presented on an accrual basis and, therefore, inter-district cash transactions for fiscal 1994-95 which were accrued in 1993-94 are not reflected in the year-to-date balances. CASH AND INVESTMENTS As of December 31, 1994, $406.5 of our $442.3 million in funds were invested in the County Commingled investment program (8384.4 million in pre-petition funds and $22.1 million in post-petition funds). There was $1 .5 million in our new treasury account. The balance of $34.3 million, representing the debt service reserves, is in a separate special bond fund at the County or a guaranteed investment contract, both controlled by trustees for the various issues. JOINT OPERATING FUND This fund accounts for operations, maintenance, and administrative activities relative to the Districts'jointly-owned treatment and disposal facilities. The JO expenditures along with the self-funded insurance program costs are monitored by the Finance and Personnel Committee and if some unexpected expenditures are experienced, they are reviewed by the Committee. Salaries and Wages -There are several authorized but unfilled positions and, thus, some minor payroll savings have been realized to date. Employees' Benefits - Includes Retirement, Workers' Compensation, Unemployment Insurance, Group Medical Insurance and Uniforms. Chargebacks to Districts and CORF- Payroll expenses are charged back to CORF through the cost accounting system for work on the treatment plants' capital expansion program, and to individual Districts for work on Districts' collection facilities capital expansion projects as well as maintenance and repair of said systems. Source Control Division charges to respective Districts are also included in these chargebacks. Gasoline. Oil 8 Fuel -Includes all fuel for motor pool. A large portion is recovered through our equipment billing system and included in revenue below. Insurance - Budget amount includes Board and staff out-of-county travel policy, employee fidelity, boiler, fire, earthquake and all risk insurance policies, and pro-rata cost of the self- funded liability insurance program. Expense is in line with annual budget. -y Summary Financial Report Page 3 March B, 1995 Memberships- Includes the cost of membership in CASA, AMSA, SARFPA, WateReuse and other organizations. Annual membership costs are recorded when paid. Office Expense -This account Includes various types of office supplies, postage, stationery, computer supplies and related Items. Chlorine and Odor Control Chemicals -Primarily for influent and sludge odor control at treatment plant sites. The main chemicals used to control odors are hydrogen peroxide and ferrous chloride. Ferric chloride Is used as a supplemental odor control chemical, and caustic soda is also used in air scrubbers throughout the plants to reduce hydrogen sulfide emissions. Use of chlorine has been significantly reduced at the plants. Chemical Coagulants- Expenditures for this item are required to dewater our sludges prior to disposal to comply with Regional Water Quality Control Board requirements. Other Operating Supplies -Miscellaneous items such as solvents, cleaners, janitorial, tools, lab chemicals, etc., purchased throughout the year. Contractual Services -The major elements In this line Item are payment for grit removal and disposal at the BKK landfill and payment for removal and off-site beneficial reuse of biosolids or sludge. These costs will increase in the second quarter because of disputes at the thermal composting site. Professional Services - Primarily consists of General Counsel's fees, other legal services, audit fees, and miscellaneous consulting services. Printing and Publications -Includes all reproduction activities in-house and with outside services. Equipment Rental Outside Equipment Rental - Primarily for the rental of large cranes and equipment necessary for removing and replacing major pumps, engines and other large equipment during the course of maintenance and repair operations. CSDOC Equipment Rental - Reflects the charges for District-owned equipment used for overhead type activities. There is an offsetting credit applied through the cost allocation system for these charges. Repairs and Maintenance -This item includes parts and supplies for repair of plant facilities. Escalating costs continue to have an impact on this item. Generally, this account runs dose to budget each year due to the unpredictability of major equipment failures. Research and Monitoring - Budget includes funds for the ocean monitoring contract required by our NPDES permit. Other projects Include operational research and evaluation of processes to develop optimum operating parameters, and also include the Districts' annual share of participation in the Southern California Coastal Water Research Project. Summary Financial Report d Page 4 March 8, 1995 Travel, Meetings 8 Training - Major Items are authorized by specific Board actions. Expanding activities of regulatory agencies and the Clean Water Act reauthorization have required additional staff and Board travel. These costs are reviewed separately by the Finance and Personnel Committee each quarter. Utilities -The major item in the Utilities Expense Account is for natural gas purchased for central power generation. Total utilities expenses are in line with the budget, and are down $504,407 from last year. Other Expenses- For items not chargeable elsewhere such as freight, safety supplies, grounds maintenance supplies, etc. Prior Year's Expense -This account is required by the Uniform Accounting System and represents adjustments to an operating or non-operating account balance from the previous year or payment of charges which could not be accrued at year end. Generally, all expenses to this account are recorded in the first quarter. Allocation to Districts and CORF-This is an account established in connection with the cost accounting system and represents materials, supplies and services, overhead chargebacks to the individual Districts and CORF. CAPITAL OUTLAY REVOLVING FUND This fund accounts for the costs of expanding and improving the Districts'jointly-owned treatment and disposal facilities and represents an average of 37% (excluding reserves) of each Districts' budget requirements for 1994-95. During the first six months, $14.0 million was expended on joint works treatment and disposal facilities improvement and expansion projects. The pro-rata share of joint works improvements and expansion costs is reflected in the financial statements of the respective Districts. INDIVIDUAL DISTRICTS -The statements reflect the accounting transactions for the nine Districts and include each respective District's share of the Joint Operating Fund and the Capital Outlay Revolving Fund. Taxes Tax revenue is allocated to two separate accounts: Tax Allocation -This account represents the anticipated allocation of the Districts' pro- rate share of the maximum 1% basic property tax allowed under Proposition 13. Amounts received in the first quarter are essentially late payments from last year. Tax Levy - This account represents tax funds necessary to make voter-approved outstanding general obligation bond principal and interest payments. In accordance with the Jarvis-Gann initiative, tax levies to satisfy these obligations are not restricted. Only District 11 has a 1994-95 tax levy for bond service. Federal and State Construction Grants - EPA and SWRCB have historically funded up to 87 K% of treatment plant construction for approved projects. All outstanding grant funds have been received and no new grants or SRF loans are budgeted. Summary Financial Report Page 5 March B, 1995 fees - All Districts now have an adopted, uniform sewer connection fee schedule. This account also reflects industrial waste user charges levied by seven of the nine Districts pursuant to the Uniform Industrial Waste Ordinance and the Revenue Program, and the user fees implemented in Districts Nos. 1, 2, 3, 5, 6, 7, 11 and 13. Annexation fee revenue is unpredictable and, thus, is not included in the budgets unless there is an existing agreement providing for payment of fees. Sale of Capacity Rights - This account records income from sale of capacity rights to outside agencies such as SAWPA, including the capital replacement charge. SAWPA is billed in the fourth quarter each year. Other - Includes the annual joint facilities interdistrict equity adjustment required by the recalculation of the respective ownership percentages. Cost of this adjustment for purchasing Districts is included in each District's Share of Joint Works Construction. Share of Joint Works Construction - Represents each District's share of joint treatment and disposal facilities expansion discussed above under Capital Outlay Revolving Fund (CORF), and the purchase of joint facilities interdistrict equity when appropriate. Bond Retirement and Interest Expense - Payment of principal and interest on outstanding general obligation bonds and certificates of participation of the respective Districts. Annual budgeted expense for all Districts is approximately $36 million. Share of Joint Operating - Represents each District's share of operating and maintaining the jointly-owned treatment and disposal facilities, and administrative activities. Costs are distributed based upon each District's respective gallonage flow (see Joint Operating Fund statement for details). District Operatina and Other Expenditures - Consists primarily of individual Districts' general operating expenses, industrial monitoring, operations, maintenance and repair of the respective Districts' collection systems. DD:GGS:Ic JAWPDOCIFlMCR WRRY.RPI R .OR `r COUNTYSANITATION DISTRICTS OF ORANGE COUNTY SUMMARYJOINT OPERATINGAYORNING CAPITAL FUND BUDGET REVIEW 6MONTHSENDEDI"Im APPROVED BUDGET YEAR-TO-DATE UNEXPENDED YEAR-TO-DATE 1994.86 EXPENDITURES BUDGET %UPENDED SALARIES WAGES&BENEFlTS Salaries S Wa9es 30,758,0W 14,228.830 16,529,170 46.26% Payroll Benefits 8,460.000 3,031,154 3,428,846 46.92% TOTAL PAYROLL 37.218,000 17,259.984 19.958.016 16.38% Less: Chargeouts to Disb&CORP (10,400,000) (4,636.593) (5,763.407) H.56% NET JOINT OPERATING PAYROLL 26,818.000 12.623.391 14,194,609 47.07% MATERIALS.SUPPLIES&SERVICES Gasoline,Oil& Dlesel 175,000 96273 78,727 55.01% Insurance 1,200,000 674.111 525,889 56.18% Memberships 58,000 40,823 17,177 70.35% Office Expense 435,000 140.274 '294,726 32.25% Chlorine&Odor Coehvl 2.580,000 1.228,118 1.351.882 47.8D% Chemical CoagWanb 1.145,000 448,586 696,414 39.18% Other Operating Supplies 1,007,000 402,812 604,188 40.00% Contractual Services 6.825,000 3.378,498 3,446,502 49.60% Professional Services 1.154,000 679,953 B,145,047 9.96% Printing A,Publication 330,000 69,120 260.880 20.95% Equipment Rental 215.000 191.089 23,911 allEa% RBpaI,&Meimanence 3,575,000 1,779,551 1.895.439 40.42% Research B Monitoring 3.050,000 1.641,620 1,405,380 53.82% Travel,Meeting&Training 250.000 102.444 147.556 40.98% Uncollec blo Accounts 26,000 0 25.000 DWA IIUIIUes 3.915.000 1.279,511 2.835.489 32.68% Ober Expenses 900.000 297,537 602.463 33.06% Prior Years Expense 25.000 162.360 (137.360) 649.44% Non Operating Expense 60,000 38,588 20,112 0.48% TOTAL MATERIALS&SERVICES 27,024,000 12.652,578 14,371,422 46.52% Lau: Allocation W Disk&CORE (600.000) (223,579) (376.421) 37.26% NET JOINT OPER MATERIALS SERVICES 26.424.000 12,428.999 13.995.001 47.04% TOTAL JOINT OPERATING EXPENSES 53,242,000 25.062,390 28,189.610 47.05% REVENUES Revenue. (3,710.000) (2,320,884) (1,389.116) 62.56% Less: Allocation to Dists&CORF 10.000 10,088 (68) 100.68% NET JOINT OPERATING REVENUES (3,700,000) (2,310816) (1,389.184) 62.45% NET JOINT OPERATING EXPENSES 491542.000 22,741.574 26,800,426 45.90% GALLONAGE DATA M.G.FLOW CHARGES DISTRICT BUDGET TO DATE BUDGET TO DATE 1 4,257 4.346 2.431.459 2,250.055 2 14.083 14,145 8,044.392 7.323.042 3 13,112 13.461 7,489.666 6,968,572 5 1.557 1,670 $89.920 864.717 6 2,026 2,095 1.157,390 1,084.264 7 3.688 3,830 2,105.638 1.984,495 11 2,637 2,968 1,506,437 1.547.052 13 4W "3 249,178 229.140 14 1,082 947 618,494 490.217 42.878 43,928 24,493,564 22.741,574 CAPITAL OUriY REVOL WNG FUND SCHEDULE 6.1 SUMMARY OF JOINT WORKS CONSTRUCTION REOUIREMENTS Page 1 of 4 FISCAL YEAR 1994-95 6 MONTHS ENDED 12131/94 Prepared By: Bill Aldridge (if 121 131 (2) + (31 Ill-(31 MEMO WORK REVISED TOTAL REOUIRED kCCUMULATE CURRENT YEAR PROJECT UNEXPENDED COMPLETED JOBS ORDER PROJECT EST BUDGET COST OUTLAY COST BUDGET TRANSFER TO 1994-96 1984-95 06/30/94 TO 12gt184 TO DATE FIXED ASSETS A. Reclamation Plant 1 New and Rebudgeted Major Projects: 1.Secondary Trod Expansion to 80 MGD,Pt-38 537174 41,600,000 1.760.000 3.566.502 72.522 3.639,024 1.877.478 2.Electrification of Pump Drives,Pt-36-1 53717-A 1,720,000 1,200,0D0 161.280 711,796 073.076 488,204 3.Secondary Treatment Expansion,Pt-36-2 537174 490,000 40%000 26.129 33.108 69,237 366.892 4.Primary Treatment 71 MOD Expansion,P1-37 53719.0 28,625,000 1.0001000 141,273 18.486 157.769 983,514 5.Security&Landscaping.P1-38-1 52108-F 1,700,000 I.00OODO 743,293 574.245 1,317.638 425.755 S.Misc.Mods.Priority Elements P1-38.2 62108.G 5.060,000 2,6O%ODO 2,657.416 1.726.717 4.384,133 773,283 7.Misc.Modifications P1-364 5210E-H 3,325,00D 2,000,000 930,066 751,371 1,681,437 1.248,629 B.Fire Protection,Si9nege and Water Died.Motls.,P1-38-5 52108-J 3,200,0G0 1.0001000 368,066 65,334 433,390 934.666 S.Elect Facility Modifns&Safety Up9rades.P1-4O1 52187-A 3.330,01R1 500.000 59,057 29,286 38.343 470.714 10.Fee Modifns&Safety Upgrades.P1 40-2 52187-8 6.025,000 500.000 244,148 36,449 230.597 463.551 11. Prim Clarifiers 3.4 6 5 Rehab. P1-41 52199-A 2.660.000 500.000 91,128 104,447 195.575 395.553 Transfer to Project Below 110010001 110%0001 Clarifier Dome Rehab at Reclamation Pit 1,P1-41-1 52199-C 100.000 100,000 613 1.448 2,081 98.552 12.Saimk Retrofit of Non-Structure Systems, P1-43 52229-A 4.760,000 2,000,000 110,473 5.034 115,507 1,994,966 13.Seismic Retrofit Structual,P1-44-1,2,3 52125-B B.4001000 11800.000 778,467 241,689 1,020,166 1.558,311 14.Chemical and Wasteheuler Facility Madifns, P146 62239-A 1,920.000 1,0D0,000 281.560 51,579 333,139 948,421 15. 12KV Distribution System for Support Facilities,PI.47 52255.0 2,280,OD0 2.OD%OD0 1,364 78.732 80.096 1,921,260 16.Mlsc Archiloci l&Treatment PR Intprvmts,P148 62268.0 1,870,OD0 11000,000 62.329 16,391 78.720 983.609 17.Miscellaneous Projects,Pt-49 5.4601000 260,000 250,000 18.40 MGD Oxygen Activated Sludge&DAF's 85,483,001) 19.Bell Presses 14 Units] 14,300,000 20.Solid.Stores.14 BIna1 10,177,000 21.Digesters: 2® 110' Diameter 9,100,000 22. 12kv Electrical Power Distribution 2,477,000 23.Emer9eney Sewage Bypass System 1.922.000 24.Remove Trickling Filters 1 &3 1,300.000 25.Mike.Job Plan Projects (See Schedule Cl 27.125,000 1.000,000 18,691 35,636 54.327 964.364 0 26.Other Master Plan Praised. a.Headworks No. 1 Rebuild.2003 14,950,000 b.Headworks No.2 hnpellef/Pump Speed,2016 2,600,000 c.Remove Trickling Filters 2&4. 2007 1,300,00D d.40 M9d Oxygen Act'd Sludge&DAF,2017 34,0g0,0D0 e. 110'1t Digesters,20D3&2012 18,200,OOD f.4 Belt Presses, 2004 10.920.000 9. 12 KV Power Distribution,2ODl-2012 1.099.000 In.Standby Power Generation, 2006&2015 4,914.000 i. 72 M9d Printery Treatment, 2004&2012 32,600.000 SUB-TOTAL -RECLAMATION PLANT 1 3]3,7]2,0W 21,400.000 10,241,045 4,552,270 t4.794,115 16.84),)30 0 CAP fAL O11TLA Y REVOL WNG N/IPD SCHEDULEB-1 SUMMARY Of JOINT W0RKS CONSMC77ON REOUBIEMENTS Page 2 of 4 PASCAL YEAR 199495 6 MONTHS ENDED 12121IN It) 121 131 (21 + (3) 111.131 MEMO WORK REVISED TOTAL REQUIRED ACCUMULATE CURRENT YEAR PROJECT UNEXPENDED COMPLETED JOBS ORDER PROJECT EST BUDGET COST OUTLAY COST BUDGET TRANSFER TO 1994-95 1994-95 @ 6/30M TO 12131 Mat TO DATE FIXED ASSETS B.Plant 2 New and Rebudgeted Major Projects: 1.Support Facilities and Site Improvements a.Operations Building,P2.23-5-/ 53715-O.A 3.175.000 550,000 2.761,789 414,243 3.176.032 135,757 12,935) b.Warehouse Building,P2.35-2 51813-H 3,130.000 2,OD0,0G0 247,075 42.794 289,869 1.957.206 c. Maintenance Building,P2.35.3 51813-F 3.500.000 2.000.00O 208,039 34.931 242,970 1.965,069 d.Phase II Site&Security Imp.,P2.35-5 51813-E 2,475,000 1,300,000 120,021 42.514 162.535 1.257.486 e.Construction Management Office.M-0441P2-36-41 51813.G 535.000 250,000 195.846 70.129 265.975 179.871 2.Rehab 7 Digesters.P2-39-1.2.3 520454) 11,100.000 6O%O00 418,569 46.202 464,771 653.798 3.Primary Treatment 24 MGD Expansion.P2.41 53714-0 14,300,OD0 4,597 4,697 0 4.Secondary Treatment Expansion,P2-42-2 53718.OIB 17.900.000 S,ODO.000 11,124,997 2.931.829 14,056,826 2,060,171 S.Priority Misc.Met.,P2-43-1 52108-8 5,350,000 700,000 4.055.359 735.934 4,791.293 (35.9341 6.Mac.Modifications,P2-43.3 5210E-E 2,150,OD0 1,350,000 722,658 1.684.231 2,406.889 (334.231) 7.Monitor/Control System.P244 52094-0 7,230.000 2,700,000 2,038,578 14.399 2.052,977 2,685,601 S.Fire Protection.Signs&Water Dist.Modifns,P2.46 521760 4.78G,OD0 2.500,000 257,239 138,752 395.991 2,361,248 9. ENcrl Fee Modifns&Safety Upgrades.P2.47-1 52189-A 4,050,OU0 1.500.000 54.440 32,022 86.462 1,467,978 10.Fac Modifns&Safety Upgrades. P2-47-2 52189-B 4,610,000 2,000,OOO 247.332 34.622 281.954 1.965.378 11.Primary Clarifier Rehab. P2.48 52199-B.E 5.630.000 1,500,000 129,034 119,315 248,349 1,380.685 12.Seimic Retrofit of Non-Structure Systems,P2.50 52229-6 5.2O%ODD 2.000.000 149,673 14,508 164,181 1.985,492 13.Seismic Retrofit Structural P2.53.2.3.4.5,6 52108-C 11,360ODD 2,500.000 2,880,310 207,285 3,087,595 2,292,715 14.Chemical and Plant Water Modifns.P2.55 52239-B 2.600.000 2.000.000 178,598 61,624 240,222 1,938.376 15.Misc Seismic Modeler&Flare Improvements.P2.56 52269.0 250,000 160.G00 17.434 1.336 18.770 148.664 16.Miscellaneous Projects,P2.57 5.260.00O 250,000 250.000 17.Solids Storage: 2 Wins 5.200,000 18.Additional 105 Foot Digester 3.900.000 19. Plant Water Pump Station 1,170.000 20.Misc.Job Plan Projects ISee Schedule Of 27,250,000 1.000,0D0 24,551 105,884 130.435 894.116 0 21.Other Water Nan Projects a. Replace Primary Basins A. B.C. 20G6 11,700,000 b.Standby Power Generation,2005&2015 10,DOD,OU0 c.Monitoring and Control System. 2005 520,000 SUB-TOTAL -TREATMENT PLANT 2 174.325.000 31.850.000 25,836.139 6,732,554 32,568,693 25.117,446 12,9351 C.We.,Reclarrunkn Regional Expansion 77,000,000 40%ODO 40D.D00 Transfer to Projects Below (11441.8001 145,673) 0 (45.673) Reclou Lion Rant No. 1 Water Quality Management Study 58231-0 280.000 932 608 932 1,540 0 OCSD/OCWO Regional Water Reclamation Plant Study 62133-E 400,DD0 40,284 3,004 40,284 43,288 0 Reclamation Plant 3 Preliminary Studies&Feasibility Report 52133-A 761.800 4.457 552,107 4.457 556.564 0 SUB-TOTAL. WATER RECLAMATION REGIONAL EXPANSION 77,000,000 400.000 555,719 45,873 601.392 354,327 0 CAMTAL OUTLAV REVOLWMG FUND SCHEDULE BJ SUMMARY OF JOIVT WORKS CONSTIT IfON REOUMEMENIS Page 3of4 F/SCAL YEAR 199 95 641,1O11714SENDED 12 11y9a (11 (2) 131 12) + 13) I11.131 MEMO WORK REVISED TOTAL REQUIRED ACCUMULATE CURRENT YEAR PROJECT UNEXPENDED COMPLETED JOBS ORDER PROJECT EST BUDGET COST OUTLAY COST BUDGET TRANSFER TO 1990.95 1994-95 @ 6130/94 TO 12/31/94 TO DATE FIXED ASSETS D. Interplant and Joint Facilities 1.Support Facilities and Site Improvements a.Demolition of Old Lob.J-11 1 52083-A 400,000 250.000 8,301 18,390 26,691 231,610 b.Monitoring&Control System,J-23-2&J-31 53712-WS2215-0 7,025.000 2,200000 2,655,398 737.560 3.392.958 1,462.440 Transfer to Project Below 112.354) 112.354) SCADA Retrofit Hardware Platform at Pits 1 &2 52215-A 2,200,000 12,354 12,354 12,354 0 c.Persormel Building at Pit 1,J-26 53716-0 1,310,000 400,000 141,168 24,135 165,303 375.865 d.3-Story"min Annex at OM Lab Site,J-30 52083-0 3,110.000 107.652 107.652 0 e.Demolition of Old Contra]Center 1 D0,ODO f. Demolition of Support BldgAI P2.J-27 52084.0 250,000 50.000 90.374 19.130 109.604 30.870 g.Central Lab Expansion J-17-2,3 52257-0 706.000 1001000 87,377 61.788 149,165 38,212 Transfer to Project Below 127,467) (27,467) Porch&nod of Racks to Secure Gas Cylinders&Dewar 52293-0 27.467 27,467 15,749 15.749 11.718 2.Outfall&Booster Pump Stations a.Surge Tower Replacement.J-34.1 52241-0 6.600.000 2,000,000 574.812 127,056 701.868 1.872,944 b.Outfall Reliability&Pumping Annex GOBS'C' 31,085,000 c. Ext&Repi 78-to Deep Water w/120-Outfall 51,269.000 100,000 100,000 3.Computerized Fee.Records and Dwg.Sys.J-25.1 58216-0 2,700,000 750,000 195,662 7.992 203,644 742,018 6. Eleml.Power Systems Rehab.Studies J-25-2 58216-A 2,970,000 30DOOD 6.807 8,023 14.830 291.977 5. Collection System Mapping 1001000 100.000 100,000 6.Telephonearlemetry Monitoring Exp.J-28 62146-0 400,000 25,000 233,551 233,551 25,000 (233,551) 7.Standby Power Reliability Modilru,J-33 52240-0 5.390,000 500,000 352.099 57.218 409.316 442,782 8.Bushard Interplant Trunk Replacement 31,000.000 9.Sludge Disposal Projects a.Compost Demonstration Plant 9,ODQ000 It.Land Acquisition 22,000,000 c. Landfill Development Phase 1 28.600.000 d.Compost Facility 50,000,000 10. District Information Management Network a. Maim.&Oper Mgmm Computer System 52149-A 250.000 250,000 727,790 27.258 755,046 222,742 (20,2991 b.Lab Information MaMgemant System Upgrades 5214941 375,000 275.000 31,808 8.965 40,773 266.035 c. Financial Information System 52149-C 1,150,000 750,000 312.733 (103.660) 209.073 853,660 (12.190) d.Network System Integration 820,000 340.000 340,000 a. CD-Optical Data Archiving 1 75,0001 50.000 SO,O00 "MAL OUTLAY RI VOO FUND SCHEDULES-1 SUMMARY OF./ORYT WORKS CONSTRUCTION REGUMEMENTS Page 4 of 4 MCAL YEAR/990.96 BMONTHSENDED 1L 1N4 Ill 2) 131 (2) ♦ (3) Ill-131 MEMO WORK REVISED TOTAL REQUIRED ACCUMULATE CURRENT YEAR PROJECT UNEXPENDED COMPLETED JOBS ORDER PROJECT EST BUDGET COST OUTLAY COST BUDGET TRANSFER TO 1994-95 1994-95 @ 6=194 TO 12411194 TO DATE FIXED ASSETS 11.In-Plant Sampling System Modifn 140,000 140,000 140,000 Transfer to Project Below (25,000) 126.000) Per 2lnihrent Sampler Upgrades 62311-0 25.00D 25.000 19,983 19,983 5.017 12.Other Master Plan Projects a.Sludge 0esp.Landfill Phase If 2011 15.S00000 b.Sludge Disp.ERuip PM1ase 1611 2001 11.500.00O c. Electrical Power Distribution, 12kv 2,707.0D0 13.Misc Job Plan Projects [Sae Schedule EI 19.026.000 1.000.ODD 87.074 54.773 141.647 945.227 (4.5961 SUB-TOTAL -INTERPLANT 6 JOINT 307,909,467 1 9.580,000 5.612,605 1.096.709 1 6.709.309 9.483,296 1270,636) SUB-TOTAL - MAJOR PROJECTS 933,006,467 63.230,000 42.246,308 12,427,201 54.673,509 60,802,799 1273,571) E.Special Projects,Studies,Research B Development 1.Action Plan: a. HINGES Permit I Application) 58209-F 425,000 50,000 393.680 16,896 410,576 33,104 b. NPDES Permit [Monitoring Changes) 100,000 50.000 50.OD0 2.Solids Treatment. Disposal and Reuse 1,150,001) /50.000 150,0D0 Transfer to Project Below 11.1401 0 11,140) Sludge Disposal Related Projects 5821CO 1,140 250,431 1,140 259,571 0 3.Air Quality Control Program a. Toslcs and ROD Control:&oflller R 6 D 58227-0 300,000 250.000 136.981 62.397 199,378 187.603 b.Air Emissions:Source Control Feasibility Study 60,000 50.000 60.000 c. SCAOMD Rule 431.1:Sulfur Control 8 CEMS 1001000 100.000 100.000 it.SCAGMD Rule 1402:Ali Tosics 200,000 200,000 200,000 e.Air Quality Management Implementation Plan 50232-0 376,000 275.000 13.113 8.527 21.640 266.473 f. Parameter Monitoring System for Con Gen 58235.0 400,000 300,000 3,041 3,091 298.959 g.A.Q.Database Development 75.000 50,0G0 50,OOO 4. 2020 VISION Meetei Plan Update 3,/03,000 1001000 100.000 SUB-TOTAL-SPECIAL PROJECTS 6,278,00D 1,575,000 801,205 92,001 893.206 1.482.999 0 F. Equipment Item, 53,225,000 3,000,000 459.559 798.943 /,258,502 2.201.057 1862,2621 SUB-TOTAL-JOINT WORKS CAPITAL REQUIREMENTS 992,609,487 67,805,000 43,507,072 13.318.145 56,825,217 54,486,866 11,135,8331 CONSTRUCTION IN PROGRESS COMPLETED AT 6/30/94 SCHEDULE F I11.188.042 716.271 111,904,313 1716.2711 I10].34].9321 TOTAL JOINT WORKS CAPITAL REQUIREMENTS 992,509,467 67,805,000 154,695.114 14.034.416 168,729,530 63.770,584 1108,483.]651 b a CBunrySOMMUan Olsu/q No.1 Summary Quarterly Financial Report 6 Months Ended 1241194 BUEam R.W. 1994-95 Remaining vear4o-DMm Budget Year-to-Cate Budget %Expanded IssIr Beginning Fund Balances,July 1 38,5a9,092 REVENUES: Tax Levy(Bond Fundl.)OnW 0 D 0 0.00% Tax AllocatienslSubven0ons(Sh0m of 1%) 2.105,O00 766,327 1,338,673 36.41% Federal and State Co..trochee Grants 0 0 0 0,00% Connection Fee. 71.000 17,344 53.656 2443% Other Fees 8,47A000 2780,047 3.601,953 4295% Sale of Capacity Rights 30,000 1,425,792 (1,387,7921 3752.08% honest S Misc.Rmm is 2,374,000 1,631,047 742,953 60,70% Other a 0 0 000% Total Revenues 11,060,000 6,620,55I 4,09,40 59.86% Total Revenue S Beginning Balances 0,169,6a9 ^l RxPMffURES: Share of Joint We"Tnnt Plant S Reserves 18.027,000 1,369.416 16.557.584 A80% District Trunk Sewer Coney,B Reserves 125,000 6,10 118,860 491% COP/Bond Retirement and Interest Expense 9.532,000 1.139,292 0.392.708 1195% Share of Joint Waft Operating Expenses 4,918,000 2,250,055 2.e07,945 45,75% Provided for Relm0ureement Agreement. 0 0 0 000% District Operating S Other Expenditure. 592,000 263.874 338,126 4199% Total Expenditures ]3.180,000 9,016,TTT 28,176,223 15.12% Ending Fund Balances 40,160,872 Facilities Expansion Selene Adjustments Transfer Balance 711M SAddBbn. Fixed Assets lW31194 CONST RUCTION IN PROGRESS: Miscellaneous Charge to Closed W.O.p 0 6.140 6.140 Sub-Total 0 0,10 0 6.140 Shan of Joint Work, 4.ea8,589 1,389,416 (171.542) 5,086,473 Sub-Total 4.688.699 1,369,416 (171,642) 5,886,473 COMPLETEO PROPERTY.P"W B EOUIP: Land and Property Rights 81.398 Bt O90 Collection Lines and Pump Stns. 6,888,860 8,000,680 Trumnent Facilities - 0 0 Disposal Facilities 11,593 11.593 General Plant and Admin.Facil. 58.241 58.241 Equity In Joint Treatment Facil. 68.986.558 (6Q395) 171542 69.D91105 Other Aeaefe at Cost Less Amorl 0 a Total Property plant S Equip. 80,715,00 1,309,161 0 62,020,219 �r County Sanitadon Diana No,2 a Summary Duartedy Financial Report 6 Mamns Ended 1MIAwl Budget Revues ISM-95 Remaining YearADaM1 Budget Y...f Dma Budget %Expended 1. Beginning Fund Balances,July 1 II6,146,946 REVENUES: Tax Lery(Bond Fondle)Only) 0 0 0 OAY4 Tax Allmxtm.W5ubventlons(Shars of l%) 9.515,000 3,930,929 5,584,0T1 41.31% Federal and Slate Construction Gans 0 0 0 0.011% Connection Fees 2.599.000 1693,500 905,400 65.18% Other Fees n,639.000 10.219,159 12,419,841 45.14% Sale of Capacity Rights 116,000 4,318.240 (4.YOY.240) 3722.62% Internet&Misc.Receipts 91961000 4.921910 5,039,090 49.41% OMor 0 0 0 0.00% Total Revenues 44630,000 26,083,838 I9,T48,162 SILM Total Revenue&Beginning Balances 251,230,784 FX01NDR RES, Shen of JohltWoke TrmL Ptam&Reserves 56,701000 4,147.49,t 52,553,508 7A1% District Trunk Sewer Consir.&Reserves 3.650,000 2,216634 1,435186 W.74% COPIOond ReOmment and loosest Expense 26,952000 2,993.249 23,e58,761 11.11% Sham Or Joint Wolu Opening Expenses 16,271000 7,323,042 8,947,958 45.01% Provided for Reimbursement Agreements 0 0 0.000% District Operating&Other ExpendlIsms 2=5.cco 1,015,3T0 5209,530 45.63% Total EapenE6ems 105,799,000 1T,&VM 88,1031011 16.73% Ending Fund Balances 213,534,795 Facilities Expansion Balance Adjimnuats Transhrs Balance Ts% &Additions Fixed Asset 1L3194 CONSTRUCTIONINPROGRESS, 2-145R2 SARI Manhole 1,880 620 2,280 2-7A Atwood 9Ybbunk @ 9110 hderohange 0 1,512 1,512 248 Olive SYbtank 0 11,114 11,114 Pump Sma U.P.S.Aden. 0 3.967 (3.96>) 0 24-1 Lincoln Insrceplor5ewer 28 28 24163ewer Encasements for AT SF Commuter Rall 1,99T 6,604 11,601 2d2 Orange&Olive Subbunk 2,931 Zeal 242Sewpa Trunk line Diversion Base&sionaudng 104 104 V11 SARI Relief Sexy 63,535 64 63,819 2-9Jtl Cyprom Ave.Sublrunk Sewer Rehab. 322.804 2,222.557 2,545,361 Mi.Ohile In Closed Work Orders 9.258 (33.327) (24,069) Foul Air Bypass @ SARI 0 3.129 3,129 245 Euclid Trunk&Insrtapsr 721 574 1?095 Sut•Tatsl 406,038 2j16634 (31963) 2Jl18,906 Shareof Joim Works 14.155.699 4,147,494 (519.512) 17,763,650 Sub-Tool 14,165890 4,147,494 (619AM 17,M,800 COMPLETED PROPERTY PLANT&EOUdP Land and Property Rights 517,694 517,694 Collection Lines and Pump Sam. 9S69Z317 93,692,317 Tmetment Facilities 0 0 Disposal Facilities "In 33.1n Goneml Plant and Admin.Facll. 211.40 S98T 215,420 S 1 Equity In Jain Tmatoanl Facll. 2M.314.717 (201,089) 519,542 205,63S171 Other AssW at Coat Less Amo2 29,715 (3.568) W,149 Total Property Plant&Equlp. 314,]W,MS 6,159,674 0 320,SZUAT9 Cmunl y Sandaaon Cannot No.3 c Summary Quarnany Floracbl Report 6 MOM m Ended IWIXI Snipe[Raview 1994-95 Remaining Year-to-dab Budget Year4 Date Budget %Expended Beginning Fund Balances,July 1 21%883,689 REVENUES' Tax Levy(Bond Food(.)Onty) 0 0 0 0.01 Tax AllecoUnMISubven0o.(Sham oft%) 10.515.01)(1 4,475,333 6,139,857 42.18% Fee l and Seem Construction Grants 0 0 0 0.0016 Connection Fees 1,410,000 923.368 4S%= 69.0% Me,Fees 22,120.0W 10,400,585 11.039.415 47.38% Sale of Capacity Rights 120,001) 4,683,411 (4,440,411) 3710.09% Internet&Misc.Receipts 10.211,000 4.931.172 5XIIJI28 48.n% Other 3=.W0 0 3279,OW OAF% Total Revenues 47,752,000 36,=.869 22428,131 53.24% TOW Revenue&Beginning Balances W307,559 EXPENO/TURES: SM. FJalnt Works Treat.Plant&Reserves 55,813,000 4,382.972 51.430,028 7.86% District Trunk Sewer Congo.&Reserves 1,427,000 404,310 942.690 3394Ye COP/Bond Retirement and Interest Expense 23,982,000 2,716,043 21,145,957 1t38% Sham of Jolts Works Operating Expenses 15,149,W0 8968,572 8,111 46.m Provided for Reimbursement Agreements 0 0 0 0XM District Operating&Met Expeditures 2.612,000 1,066,183 1,445,817 42.44% Total Expenlituma "jid,000 15,618,080 83,144.920 1541% Ending Fund Balances 228,689,478 Facilm"Expanslon Balance AdjuMmemn Transferto Balaxe 7/1/94 &Millgons Find Assets 1=1/94 CONSTRUCTION IN PROGRESS: 124R Lampson lntomepbrSeeer 10,291 10.M 3.250range-Westem Sub-Trunk Rollef5ever 56,537 56.597 11-17 Slater PIS Upgrade-3&11 582,295 129,678 711,973 Teca&e Pipe Replacement Ss&502 123,148 471,650 34SR Repl.Westnrador Ave.Force Maine 141,044 43,292 184,536 347 1.5 Widening Project 7,872 304 0.176 348 Miller-Hobe,Trunk Sower,lmpmvements 71.200 181,087 262,287 348.21mprov.to Miller-Holder Trunk Seaver 0 2,349 2,349 349 Miller-Holder E050MOM 0 1,442 1,442 Pump SM.U.P.S.Adds. 0 1,983 (1.933) 9 Miscellaneous Charges W Closed W.O. 21 1,027 1,048 Sub-TMal 1,218462 404.310 [1,983) 1,70.609 Sbamof JOlMWorks 15,049.700 4,30ZW2 (549,040) 18.883.02 Sub-Total 15,049,700 4,382,9T2 ("S.M) 18,803.02 COMPLETED PROPERTY."MT&EOUIP: Land and Properly Rights 260.231 280,231 Collec0on Lines and Pump Sine. 62,059,529 62,059,523 Treatment Facilities 9.022 9,922 Wsposal Facilities 28.419 28.419 General Plant and Admin.F.M. 316,008 1,983 317.991 Equby In Joint TreaVnont Faiil. 215.02.220 (212.506) 549,040 215,338,762 Other Assets at Cost Leas Amorl. 1,405 (1,405) 0 �j Total Property Plant&Equip. 293.285,7911 4,60,371 0 2m,__®8,619,169 Counry Sa ompon District NO.5 v Summery Quertarly Pimm o el Report B Mourne Ea~12411,111,1 Budget Ravlew + 1994-95 Remaining TearA"wta Budget Year4oJOgW Budget %Expanded ` Beginning pool Bass ncea,July 1 M,721,549 REVENUES: year LOvy(Bond Fundis)Only) 0 0 0 0.00% Tex Allougonel5ubventom(Sham of t%) 2415.000 1,031595 1,383,405 427TA Federal and Stats Conetru,ion Grants D 0 (74a,003) 0.00% Connection Fero 47,000 0 47,000 CWA Omer Fees 3.759,ON 1.1 M,M8 1,570.054 43,08% Selo of Cepeclly Rights 14,000 510.775 (4e9.T75) Nall 39% Internet S Mtsc.Receipts 2.306.000 827.MB 1,478772 3557% Omer 3.614,000 748.803 pREFI 000% Total Revenues 11,3SS,000 4,30,l pREFI 37.91% Total Revenue&Beginning Baancee 68,026,086 EXPENDITURES: Shan al Jolnl Works TrmL Plant&Rerarve. 6.584.000 400,579 5,073421 747% Distinct Trunk Sever Comm.&gnomes MON 18,636 817,364 1,99% COP/Bond Retlmmenl end Internet Expenea 3,920.000 SM,111 3.385.089 13,63% Sham of Joint Worm Operating Espenum 1,800.000 134,717 935,203 4004% Provided for Reimbursement Agreements 108,000 0 1011000 0.00% District Operating&Mar Expenditures 762,OD0 331,753 460.247 41.89% Total Fzpenditum 14,019,000 2,237,708 11,781,204 15,96% Ending Fund Balances 68,78%30 Facilities Escanrlon Balm.. Adjustment Transfer to Solenoc 711194 &Additions Food".me 1291IM CONSMUCRONW PROGRESS: 643 Bay Bridge PIS Impr. Sg%g69 34100 N2169 Ivor.Electrical Service @ lido PIS 1M 108 546 So.COW Trull 9ewar4ncl shares,l&2 2.217,173 (27F913) 1O39,260 OJ6 Crystal Cove P9 141.558 121,365 262.923 5 Beyalde Dr.Trunk Sawer Impr.Phases 1,2&3 W3 503 S Cur Dal Mar P9 8.427 8427 Lido PIS 82 MSP Upgrade 25,870 25,870 Pump Slue.U.P.S.Adds. 0 5950 (5,950) 0 Miscellaneous Charges to Closed W.O. 1,M6 50 1.398 "I Cowl Highway Fares Mein Replacement 5&6 8,138 6,136 S 2 Bidder Pt&Rocky Pt P9 lmpmv.5&6 251 1.509 1760 5J74&4 PCH Gravity Swr Rehab 5&6 1,6118,000 129.691 1]97,691 649 Siphon 5&6 095.190 695.190 Pump Slits U.P.S.Rose 0 I' M (1.487) 397 Sub-Total 6,O7;tl] 16.636 (7,467) 5,8111,532 Sham of Joint Worke 1.722797 490.579 (61,453) 2.151.923 Sub-Total 1,M,797 490,579 (61,455) 2,151,923 COMPLETED PROPERTY.PLANT&EQUIP: Land and Property Rights 69,740 69.740 ColleNon Linea and Pump Stud. So'ni'Se4 30,771,54s Treatment Facilities 7,347 7,347 Disposal FeUllUes 7.115 7.115 General Plant and Admin.Facil. 31,905 7.437 39,402 ( j Equity In Join Treatment Facil. 24.382.679 (23.785) 61,453 24.M.347 `�a►' Omer Assets at Cost Lem Arrant. 40,025 (14,00) 02017 Total Property Plant&Equip. 62,811,M6 469,421 0 M,01,387 Caumy,Senate..Olel No.6 Summary OnrKrfy Financial Report 6 Months Ended fb3M 4 1 Budoat Review 1994.95 Remalning Yearto-0ate Budget Year4c4mfe Budget %Expanded `r Beginning Fund Balances,July 1 34,11".719 REVENUES: Tax Levy(Bond Fund(a)Only) 0 0 0 0.00% Tax Allottlovl5uavenmrs(Sham of I%) 1.M5.000 50z"S 722.265 41.114% Federal sad State Conatiuo0on Grans 0 . 0 0 000% Connec00n Fna 47,O1 00AB2 16.313 65.28% Other Fees 3.0M.00 1.7,14 ZT 1.618,673 51.90% Sale of Capacity Rights 19.000 TP;Mt (70a,841) 3809.69% Internet&Misc.Recolow 1,639,000 182,298 821>02 46A2% Other 2.115.000 0 2,115.000 0.00% Total Revues 8,410A90 3,TTO,M3 4.609,117 44.84% Total Revenue&Beginning Balance 38,648,6412 EAPENDITURES: Sham of Joint Works TrmL Plant&Reserves 9.712.000 8M.220 9.018,7M 7.16% District Trunk Sewer ConeM.B Reserves M1.000 858.512 nAM SUM COPA3oad Retlromert and Interest Expert, 3.089,OM 323,415 2,765,585 1042% Sham of Joint Wont Ordered,Exenee 2.341.000 1,084.IM 1.256.716 46.32% Provided for Reimbursement Agreements 0 0 0 0.OpY. DtsWct Operating&Mar Expenditures 286.000 M.313 199,687 30.18% Total Expendllums 16.109,000 2,8,17,744 13,261,256 17.0% Ending Fund Balnce 35,800,858 Facilities Expansion `./ Balance Adju .M Treoskrt0 Balance 7I194 &Additlone Fixed Nees 12/31194 CONSTRUCTION IN PROGRESS' Misc.chg.to Closed Work Order (32.892) (32.092) 1Ni A&B Gisler Int,14-1.2 Baker Street 278,916 609,643 888,559 6-12Falrvelw Waf 248.VB 248,ST6 6.13 Air Bee Be..Nsndonmant 13.067 15,699 29,388 Pump SMe U.P.S.Nan 0 99 (99) 0 541 Coast High.,Force Mein Replacement 5&6 366 %6 Sit Bitter R B Rocky R PIS Irl 6&6 92 US 641 S 74f&4 PCH Gravity Swr Rahab 566 417,000 32,423 449,420 5-39 Siphon 5&6 36.589 %,M9 Pump SM..UP.S.seen 0 99 (498) (397) Sub-Total 962,314 658,612 (596) 1,8201201 Sham of Jolnt Want 2,409,123 895,Y40 (57.OM) 3,017,258 Suti-Total 2,409,123 895,130 (67,088) 3.017.2% COMPLETED PROPERTY.PLANT&EQUIP, Land and Property Rights 562 562 Collection Lines and Pump Sham. 2,371,MT 2.371 98T Treatment Facllgin 2,833 265E Disposal Facilities 7.394 7,394 General Plant and Admin.Facll. 0.421 595 94,016 Equity In Joint Treatment Facil. ]3.373.838 (30,707) 87,08a 33A27.219 Other Asses at Cost Less Amor, M245 (7,117) 16.120 Total Property Plant&Equip. M,244,637 1,312,BM 0 40,557,445 County Sanhnwn Obvin No,I Summery "ohn"y'domm YReparl 6 wombs 1271M ...am RMw 1 19"-.5 Remsallp yWnN'O.N Show yWrA dts anepn %Expends apinnNp Fund Mon..,JuH 1 FAWAS69 REVENUES Tam LM(Sond fund(.)Only) a 0 0 000% To.A11wYoneRuOwntlons(SMn 0f 1%) lii.'. 1,2BB.T45 1,9a1,255 399014 Fednal and Sam ConeWCllan Grants 0 0 0 OW% Connnapn Fees M.000 923.M (092,211) 392.67% ONerFws 5,912.. 2.Kll1 1252,581 a542% Salsol Ceptlry"Ima 30.000 1,101815 (1,011.815) U7212% Inteml 6 Mom.Recelpn 3.955.000 1,65%.9 2.195951 a]Oa% om.r n 0 6 0ad% Tam R.v..... IIA52,110o T,666103 5615001 Sy7M TOYI pro ems.&B.Olnnlnp Bnance. 96,212,658 IXPENOINRES' Sham of Join Work.Trent Plant 6 Rnems I'm, :A 1,058,249 16570,752 l00% ONUIn Think Sswer OdnsU.6 Reserves 3,101,000 162.= 1461,138 5234% COPIBoad Retirement an0lnMmf E Fdnkd SAc4000 SAIn 491 103F% Snags OuomtWorks OpsreWp Expenses 4261,050 1ABaA95 2.276.595 MIST% ProvMed for RalmOmminamt Apreamenb 0 0 0 0.00% OlsMct 0penYnp&Mar EaPondXum I.TJ' M 0.tl,2W 180OM2 b.58% Taal Ecperklture. 3 A ,M 6ATIABO 3IAOT,630 111.20% Fagg Fund Balances nccr.126 Facilities,Expansion Balk. Adj.. Tnruhlad Bamva II1M AAMd Fhsd Ask. IMIM CONS MUCT10NW PROGRESS: 742 Parallel l RepL Lemon Nelplds 4a050 "no I0676 \J 7-211 C011ps Av..Pump Sun pool Fort.Mains 14A52 2.002 16.09 Pump sMS UPS.Addn 0 5,651 (5.651) o 7.74 Main St PS lmphm, 0 B= SX3 TAS Choy,Park Acres Seer Study 120117 I.w 121.461 7-1.Cann N.Iplits Sewer S4,298 559 55,315 7d-0 Win Suwl PS 21.W3 21AW Withal.AdlusansnH Re.0nnpe County ME 209 14-1-IA 6 B GISU,InL,141-2 Baker 3.1 Fore Mnn Ol...6,1 A 14 490A42 1]64552 i.mi.m 7-11.1.2,3 AbaMonra nt and Mddll.d1 PAS I.m I.BOB 5—Mlc.E......llndex Books 13= t1YJB 7-14 Abandon 9 P5,144112 213,9611 14,030 226,001 18-0-1 Su homer Ini, 1I,992 18.902 7.1.Lemon NegliM S. , 51.092 57,092 Maln Sne.[Flume Ladd. 305 36: 7.1.1 OInmRle bill Trunk Abandonment 2]82 123 2,405 TWAIN Woe Rep4c...id B333B 33,019 120,318 T-20 Navy Way PS Abandonment 30,401 50,135 SB622 7.17 Orenpe Park ACM Sewer Reel. 13,18a 19,58I 11,310 M.InslmlFlume Flowmebr 1.559 1,559 MNC.IMnwus CberyW W Coined W.O. all 1111 1,7Y2 Sub-TOm 1,20 .51. 1.62.A62 (5,01) 2A18,023 s6anal Jolm WOM1a 3.543.7n 1.051 (132,5831 A.599.613 suFToml 5503,725 'An'" OUAu1 4A0 .Al2 COMPLETED PROPERIY PLAM 6 EQUIP: Lind and Property Rights I,530,881 1,53I,161 CollWtlon Ltd.. ad Pump sunk. 36072.3B3 35012,3011 TmMenl F.IINW 0 0 Ols"salFWIIIMs 10.782 10,702 Genenl Fluid and Admin.FWll. 66.2Aa 5851 92.OB0 Equity In Joint TmaMenl Fuh. 51,169.1.5 (513091 132,563 51250,301, 1 I ONn A.....1 Coal LWa A.m. 12,440 (I.46a) 4,016 Tonal Pmp.ry Pont A Equip. 93,614,01. 3.a32,121 0 BSXI,TM County SamMtlon OisWH No.H e Summary 6 Mvnms Our Plmmclnl Report En EndW 12n1Ae t Budget RaWas, 19941-95 Remalning ymn-woate Budget Yeur m hd. Budget %Expended `' Beginning Fund Balances,Jury 1 56.941,075 REVENUES: Taz Le,(Bond Fund(a)Only) 17,000 6789 10,211 0.00% Tea Albce6gnslSu01antions(She.of l%) 2.D411000 Bel"Im 1.179,9a 42.21% Federal and State Construction Gran% 0 0 0 0.00% Connection Fees 118.000 ail,OBa 69,932 4074s6 Other Fame 3.1n.000 1,497.1011 1.674,B9a aT20% Sale of Capachy Rights YJ,000 877,075 (B54,05) 38103T% Interest B Misc.Receipts 2USM 1,080,]02 1.26a.238 45.09% Other 2Ba.000 0 2Ba.000 000% Total Revenues 8A10A00 4,371=6 3,63S."41 Sat Total Revenue&Baglnnmg Balances 61,312,301 EXPENORURES: Share of Joint Wince TRm.Plant&Reserves 12.096,000 8a2.394 11.255.600 096% Olstrict Trunk Sewn Constr.B Reserves 4.160,000 711,127 3.451,873 17.08Y. OOPIBond Retirement and lme.sl Expense a.M,= 481,487 3.817,613 11.M She.of Joint Worlu Operating Expenses 3.0I7,000 1 541,052 1,499,918 50FI% Provided for Rvim0urnment Agmamen% 0 0 0 0.00% Dilmict Operatmg&Other Ex,miffi e. Ba;000 MA10 551,390 34.51% Total Expenditures 24.443,000 3,Bnpo 20,576,330 15.B4% Ending Fund Balances ST,49,631 Facilities Expansion "asse/ Balance Adjustments Transfarto Balance 711M &Addl9on Flzed Asseb twins, CONSTRUCTIONW PROGRESS: 11.1"R Valve Repair @ Slater Ave.PIS 187 107 11-17 Baker PIS Sewage Bye lmp.v. 2,706982 708,W4 3,415 San Miscellaneous Charge W Closed W.O. 0 580 580 J34&J-24A Flowmv%ra 252 252 Pump Sine U.P.S.Addn 0 1,983 (1,963) 0 So1FTctel 1202A21 711,122 (1,983) 3,416,565 Shan of Joint Works 2.604,50 0a2.394 (105.524) 3.621.417 SubTotal 2,8414,60 842,394 (105,5N) 3,621.417 COMPLETED PROPERTY.PLANT&EQUIP: Land and Property Rights 146.906 146.986 Collection Lines and Pump Sir.. 19.0a11 902 19.O 8.602 Treatment Facilities 0 0 Disposal Facilities 3.053 3,053 General Plant and Admin.F.H. 28.60 1.983 30,602 Equity In Joint Treatment FaCll. 40491.013 (40,643) 105.524 4055569a Other Aceets at Cost Len Amort. 0 0 To%1 Properly Plant&Equip. 65,310,321 1,512.670 0 66182?299 �2 County Sanmdon Dleb No.12 R Summary OuarteTly Flnanclal Report 6 Mdnlhs Emend I J191 BudgetRrvlew 1 1994-95 Remaining Year-lo-Date Budget Yoar o adte Budget %Expanded Beginning Fund Balances.July 1 16,367,552 REVENUES: Tex Levy(Bond Furness)Only) 0 0 0 0.on Tax AllocalemalSolventiena(Sham of 1%) 0 0 0 0.0016 Federal and Stele Construction Grants 0 0 0 0.004 Connection Foes 470,000 14g325 020,765 21.7M Other Fees 810.000 011,066 402.638 42.88% Sets of Capacity Rights 4.DW 196,261 (100,261) 0050.50% Interest S Mi..Receipts 721,000 002965 417.095 42.16% Other 0 0 0 OOOY. Total Revenues 2,006,000 924,825 1,070.175 16.62% Total Revenue S Beginning Balances 17,902,277 EXPENDITORES: Share of Joint Inpts That Plant B Reserves 2.468.000 128,952 2,OO7,068 5.25% District Trunk Sovmr Center.S Reserves I70.000 0 170,000 0.0014 COWBPod Retiremad and Interest Expome 2T.00D 5.271 21.T26 12.52% Sham of Joint Works Oparetlng Expenses SOIODD 229.140 274,800 45A6% Provided for Relmeumormt Agmements 0 0 0 DOD% District OpomWrg It Other Expondlmms "'M 16See 60.40 10.25% Total Expenditures 0,552,000 379.902 3.170,07 10.66% Ending Fund Balances 16,922,676 Facilities Expamilm 1 I Balance Adjustments Ttemlmto Balance THM 6Acidulous Fix"Assets 1=1134 CONSTRUCTION IN PROGRESS: Sham of Joint Woraa 4",010 128,952 (18.153) 542.869 Sue-Total 420,010 126,952 (16.10) 562,869 COMPLETED PROPERTY PLAW 6 EQUIP Land and Property Rights 0 0 Collection Unss and Pump Seen. 2.402,957 2,02.957 Treatment Facllltiss 0 0 Mipossl Facilities 0 0 General Plant and Admire.Fadll. 0 0 Equity In John Treatment Feel). 6,010.248 (6.252) 16,150 6,050,140 Other Assets at Coat Lssa Amort. 0 0 Total Property Plant B Equip. 8,922.2T6 122,700 0 9.056,974 \I CO4nrysimand an Courch Na.14 Summary Owrlmly FlrmacMl RapeN e MonNa EndW fbJf94 ` Budget RevI W 1994-95 Remaining Year-to-Dame Budget Ye6NOJ)ate Budget %Expended lassel Beginning Fund Belencea,July 1 67,024,W REVENUES The Lary,(Bond Fund(s)Only) 0 0 0 0.00% Tax Allocationel5ubven8ons(Sham of l%) 0 0 0 0.00% Fanciful and State Construction Grents 0 0 0 0.00% IRWD Fees 20.400.000 0.127,000 12,272,992 39.84% Other Fees 0 46.010 (46.010) 0.00% Sale of Capacity Rights 25,000 936.367 (913.367) 3753.47% Internet B Misc.Receipts 559,000 3T7.261 181,y39 STASH, Other 0 0 0 OJO% Total Revenues 20,98a,100 9,ae8,6e6 11,496,364 45J2% Total Revenue S Beginning Balances 76.513.479 EXPENWORES: Sham of Jolts Works TnnL Plant B Realms. 13,501,000 901253 12,WS,737 6.67% District Trunk Sewer Coast.B Reserves 4.291.000 3,601,194 589,806 83.97A COPA3and Retirement and Internet Expanse 158000 31.007 126,923 19.62% Sham of Joint World Opamdng Expenses 1.251,000 490.217 760.783 39.19% Provided for Reimbursement Agmamenti 0 0 0 0.00% Oialect Operating&Other ExpandiNres 425,000 71.399 353.801 ISAM Total Expandbufus 19,632,000 5,095A80 14,535,920 26.95% Ending Fund Balances 71.418,399 Fi CIlRles ExperWon \ski Balance Adjustments Tmneferto Belence T/1A84 &Additions Fla0d Aaeeb 1wim CONSTRUCTION IN PROGRESS: Capacity Purchase from Districts 556 3,697 3.597 Mein Street Flume plummets, 2544 2.544 14-1.1 A S 0 Gisler Int.W-2 Baker St. Forte Mein,Districts S.7 814 1.182.907 3.W.875 4.T77,582 Main St Pump Station improvements 7-7-1 a1,290 13.519 94,017 sae-Total 1,277,3416 3,601,194 0 4,81`8,540 Share of Joint Works 3A55,807 901,263 (112,898) 3,844,92 SutrTotM 3,OS8.80T 901,2W (112.898) 3,844,172 COMPLETED PROPERTY PLANT 8 EOUIP, Land and Properly Rights 0 0 Collection Lines and Pump Sins. 19,379,710 19.379.710 Treatment Facilities 0 0 Disposal Faclities 0 0 General Plant and Admin.FeCil. 6.747 6,747 Equity In Joint Treatment Facll. 42.240.958 (43.697) 112S98 42.310,159 Other Asaets at Cost Lase Avant. 0 0 Total Property Plant B Equip. 85,9W,968 ""B700 0 70,419.328 �vras> `i JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (12)(a): Minutes of the Executive Committee (1) Receive and file draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held February 1, 1995. (2) Receive and file draft Planning, Design and Construction Committee Minutes for the meeting held February 2, 1995. (3) Receive and file draft Finance and Personnel Committee Minutes for the meeting held February 15, 1995. (4) Receive and file draft Special Executive Search Committee Minutes for the meeting held February 3, 1995. (5) Receive and file draft Executive Committee Minutes for the meeting held February 22, 1995, Summary See attached draft minutes. Recommendation Receive and file draft minutes listed above. �,wc�swceswtu F County Sanitation Districts i of Orange County, California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 �..' Telephone: (714) 962-2411 DRAFT MINUTES OF THE OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE FEBRUARY 1, 1995 - 5:30 PM A regular meeting of the Operations Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on February 1, 1995 at 5:30 PM at the Districts' Administrative Offices. (1) ROLL CALL The roll was called and a quorum declared present as follows: OPERATIONS. MAINTENANCE & TECHNICAL SERVICES COMMITTEE: STAFF PRESENT: `..� Present Blake P. Anderson, General Manager Pat McGuigan, Chair Gary Hasenstab, Dir of Personnel Victor Leipzig, Vice Chair Mike Heinz, Supv in Operations John C. Cox Ed Hodges, Dir of Maintenance Barry Denes John Linder, Dir of Engineering Norman Z. Eckenrode Margie Nellor, Dir of Technical Services James M. Ferryman Bob Ooten, Dir of Operations Mark A. Murphy Jim Wybenga, Principle Environmental Specialist of Source Control Chris Norby Irwin Haydock, Compliance Manager Julie Sa OTHERS PRESENT: Sal Sapien Ed Alario, City of Anaheim Peer Swan John Hills, City of Anaheim Absent Isaac Pai, City of Anaheim Cecelia Age Minutes of the Operations, Maintenance and Technical Services Committee y Page 2 February 1, 1995 (2) APPOINTMENT OF CHAIRMAN PRO TEM. IF NECESSARY No appointment was necessary. (3) PUBLIC COMMENTS There were no comments from the public. (4) REPORT OF THE COMMITTEE CHAIR. GENERAL MANAGER AND GENERAL COUNSEL (a) REPORT OF THE COMMITTEE CHAIR The Committee Chair welcomed everyone and since some Committee members were new, introductions were done. (b) REPORT OF GENERAL MANAGER The General Manager explained the changes in format of the Committee agenda packages and asked for Committee member's suggestions. Committee notebooks were also explained and passed out. The Committee members were briefed on the bankruptcy. The total amount that the County has to fill is between $2.07 and $2.17 billion. Both committees independently have come to the conclusion that without significant new revenue the County will never be able to fill that $2 billion bill. Every participant in the Pool will have to make up the lose for their agency one way or another. Our loss is approximately $100 million. That is approximately $50 per person that we serve ($150 per household). We have to decide whether we raise user rates, slow down our capital improvement program or we reduce the reserve policy. There is a need to work together to get a plan that will be acceptable. (c) REPORT OF GENERAL COUNSEL No report was given. (5) APPROVAL OF MINUTES OF NOVEMBER 2. 1994 AND JANUARY 4, 199 There being no corrections or amendments to the minutes of the regular meetings held on November 2, 1994 and January 4, 1995, it was moved, seconded and carried that said minutes be deemed approved as mailed. Minutes of the Operations, Maintenance and Technical Services Committee Page 3 February 1, 1995 (6) CONSIDERATION OF PREVIOUSLY DISCUSSED AGENDA ITEMS OMTS95-04 Consideration of motion to authorize the Enaineerina Department to proceed with Districts' critical Operations and Maintenance capital Improvement projects The Directors had requested that the February agenda include the list of the projects with staff recommendations and cash flow projections for further discussion from the January meeting. A list was compiled of critical capital improvement projects that have been prioritized for the Planning, Design, and Construction Committee meeting of February 2, 1995. An estimate of project costs from which a project plan could be developed on how to fund these projects was included. There are 111 projects to evaluate. Evaluation criteria used were compliance, safety, reliability, public health, and economic standpoint. Each project was explained and discussed. After lengthy discussion, it was moved, seconded and carried to approve all of the critical projects except the following: Plant 1: A3 (interim Secondary Plant Upgrades, P1-36-2), A5 (Security & .d Landscaping, P1-38-1), AS (Fire Protection, Signs & Water Sys Mods P1-38-5), Plant 2: B1b (Warehouse Building, P2-35-2), B8 (Fire Protection, Signs & Water sys Mods 122-46), Interplant and Joint Facilities: D1 B [Monitoring & Control System, J-23-2 & J-31 (J-31-1/2], D2c (Ext & Repl 78" to Deep Water w/120" Outfall) and D7 (Standby Power & Reliability Mods J-33). The vote was: Yes - 7, No - 3. In further discussion, it was moved, seconded and carried to approve Project A3 (Interim Secondary Plant Upgrades, 131-36-2) with the stipulation that the Committee reserve the right to reconsider its action within 30 days. The vote was: Yes - 6, No - 4. In further discussion, it was moved, seconded and carried to approve Project A5 (Security & Landscaping, P1-38-1) with stipulation that staff apply good judgement (reasonable restraint). This vote was unanimous. In further discussion, it was moved, seconded and carried to approve Project 1318 (Monitoring & Control System, J-23-2 & J-31 (J-31-1/2) The vote was: Yes - 8, No - 1. For the remaining critical projects to be considered, A8 (Fire Protection, Signs & Water Sys Mods 131-38-5), B1b (Warehouse Building, 132-35-2), B8 (Fire Protection, Signs & Water sys Mods P2-46), D2c (Ext & Rapt 78" to Deep Water w/120" Outfall) and D7 (Standby Power & Reliability Mods J-33), the Directors have requested staff add to the parameters the following: consider timeline requirements, what would be the setbacks, why do we need to do the project now, give the business reason why and also to Minutes of the Operations, Maintenance and Technical Services Committee Page 4 February 1, 1995 calendarize. The Directors need to see the big picture, how it fits into the whole scheme. The form used to depict the projects needs to be modified. Add a column to indicate whether the project is in design or construction phase, how far along it is and then prioritize within each phase. The Directors are asking for a point of reference. What is the cost to maintain the plant without consideration of operations. Explain where we stand since 1989 Master Plan. Staff responded they understood the new request. (7) CONSIDERATION OF NEW AND MISCELLANEOUS ITEMS OMTS95-011 Consideration of motions to receive and file staff report re establishing procedures for assessing Excess Capacity Charges: and to direct staff to prepare a resolution establishing the Excess Capacity Charge Program Ed Alario, John Hills and Isaac Pai from City of Anaheim were in the audience and were introduced. Staff explained Excess Capacity Charges previously discussed at the Executive meeting of July and Boards of Directors meeting of August. Previously, excess capacity charges had been charged based upon flow. Staff discussed a newly LJ developed approach determining which facilities should be subject to the charges based on wastewater flow and strength (measured by biochemical oxygen demand and suspended solids). A new formula has been established to go into effect on July 1, 1995. It was moved, seconded and carried to approve staff recommendations as follows: The Committee approved the staff recommendations as follows: 1. Consideration of motion to receive and file the January 17, 1995 staff report regarding procedures for assessing excess capacity charges. 2. Consideration of motion to direct staff to prepare a resolution for consideration by the Executive Committee that incorporates the following recommendations for assessing Excess Capacity Charges as described in the January 17, 1995 staff report: a. Effective July 1, 1995, any new connection to the Districts' sewerage system that exceeds the following criteria will be subject to an Excess Capacity Charge: Parameter Value Flow 2!50,000 gallons per day (gpd) Suspended Solids (SS) > 105 Ibs per day (Ibs/d) Biochemical Oxygen Demand (BOD) >_ 105 Ibs per day (Ibs/d) Minutes of the Operations, Maintenance and Technical Services Committee Page 5 February 1, 1995 b. Connections of public "collection" sewers for public sewering agencies located within the Districts' service boundaries will not be subject to an Excess Capacity Charge. C. The Excess Capacity Charge will be assessed using the following formula: ECC = (Flow, gpd)/399 gpd x CFCC x 58% + (BOD, Ibs/d)/0.83 Ibs/d x CFCC x 19% + (SS, Ibs/d)/0.83 Ibs/d x CFCC x 23%. Where: ECC is the Excess Capacity Charge; and CFCC is the Capital Facilities Connection Charge. d. The Capital Facilities Connection Charge rate will be annually adjusted according to the Engineering News Record - Los Angeles area construction cost index. The Capital Facilities Connection Charge rate is currently $2,350. The next adjustment should occur in March 1996. �,,✓ e. Any facility applying prior to July 1, 1995 for a connection permit and which is required to pay an Excess Capacity Charge may elect to have the charge assessed as described in 2.c above or by using the following formula that determines the Excess Capacity Charge according to the facility's capacity based on the flow from the equivalent number of single family homes. ECC = (Flow, gpd)/356 gpd x $2,350. Where: ECC is the Excess Capacity Charge. After discussion, it was decided that the following section of staff recommendations would be addressed at the March meeting: Within two years of connection and commencement of discharge, if the actual loadings from a facility are shown to exceed by 25% the Flow, BOD or SS loadings used to assess an Excess Capacity Charge, then a supplemental Excess Capacity Charge for the additional loadings will be assessed and collected using the prevailing Capital Facilities Connection Charge. No adjustments will be made for actual use below that projected when the fee was calculated. Minutes of the Operations, Maintenance and Technical Services Committee Page 6 February 1, 1995 OMTS95-012 Briefing regarding the External Ocean Outfall Inspection Report on the 78- and 120-inch Outfalls. dated December 21, 1994 Staff summarized the results of the external inspection of both the 78-inch and 120- inch outfalls. A brief (one minute) section of the video was shown to help depict the inspection. The results are: 1) the 78-inch emergency ouffall is useful in an emergency. There is significant erosion, but it is useable. The extemal condition of the 120-inch outfall appears to be in good condition but there are some 6% of ports plugged. OMTS95-013 Briefing regarding plan for internal inspection, structural assessment and performance analysis of the 120-inch ocean outfall Staff explained the need for a more complete internal inspection. In the internal inspection, we need to know how much material we have in the 6,000 foot diffuser. This affects the dilution which is a critical part of our Waiver. We would like to have a structural assessment of the entire outfall. We need to know exactly what shape it is in. We would also like to recommend a performance analysis by putting pressure gauges on the Outfall to see how each section is performing. We plan to hire a consultant to prepare the scope of work. We expect that this will be less than $25,000 to get this done. The brief section of the video showed the 120" outfall flapgate and a hold-down bolt that was disconnected by the storm of January 4, 1995. The video also showed a 4" X 4" X 4' piece of wood that was lodged under the flapgate after the storm. The wood has been removed. We believe that the flapgate is now seated, but it is not bolted down. The Chair postponed the remaining items until the March meeting: OMTS9"10 DISTRICTS' OVERVIEW FOCUSING ON MISSION. ORGANIZATION AND THE 1989 MASTER PLAN This item was postponed until the March 1995 Committee meeting. OMTS95-02 MAINTENANCE DEPARTMENT OVERVIEW This hem was postponed until the March 1995 Committee meeting. OMTS95-03 TECHNICAL SERVICES DEPARTMENT OVERVIEW This item was postponed until the March 1995 Committee meeting. Minutes of the Operations, Maintenance and Technical Services Committee ' Page 7 February 1, 1995 OMTS95-014 CONSIDERATION OF MOTION TO AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER TO O'BRIEN ENERGY SYSTEMS TO AUTOMATE TWO TRAILER-MOUNTED EMERGENCY GENERATORS AND FOR THE ENGINEERING DEPARTMENT TO ISSUE A CONTRACT TO INSTALL A DUCTBANK AND CABLE FROM THE TURBINE BUILDING TO POWER BUILDING 'A' This item was postponed until the March 1995 Committee meeting. 12 CONSIDERATION OF UPCOMING MEETINGS AND ITEMS TO BE DISCUSSED This Rem was not discussed. (8) CLOSED SESSION The Chair declared there were no items for closed session. (9) ADJOURNMENT The Chair declared the meeting adjourned at 9:30 P.M. J:wp\3510\0perWMm\minuM295 County Sanitation Districts of Orange County,California P.O. Box 8127.10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT `..d MINUTES OF PLANNING, DESIGN AND CONSTRUCTION COMMITTEE Thursday, February 2. 1995 at 5:30 a.m. A regular meeting of the Planning, Design and Construction Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11. 13, and 14 of Orange County, California was held on Thursday, February 2, 1995, at the Districts' Administrative Office. (1) ROLL CALL The roll was taken and a quorum declared present, as follows: PLANNING. DESIGN AND OTHERS PRESENT: CONSTRUCTION COMMITTEE: John Shaw, Esq., Rourke, Woodruff& John Collins, PDC Committee Chair Spradlin John Cox, Joint Chair Jamel Demir, John Carollo Engineers Shirley Dettloff Bill Knopf, John Carollo Engineers Don Griffin Ed Alario, City of Anaheim Barry Hammond Margie Rice Sheldon Singer, PDC Committee Vice STAFF PRESENT: Chair Blake Anderson, General Manager Peer Swan, Vice Joint Chair John Linder, Director of Engineering Charles Sylvia Ed Hodges, Director of Maintenance Bob Zemel Margie Nellor, Director of Technical Services Bob Ooten, Director of Operations Don Crapnell, Construction Manager Jack Vincent, Planning and Design Manager Jim Wybenga, Principal Environmental Specialist, Source Control Division (2) APPOINTMENT OF CHAIR PRO TEM �,, The Vice Chair was in attendance, therefore, there was no need for a Chair pro tem. Minutes of Planning, Design and Construction Committee Meeting Page 2 February 2, 1995 (3) PUBLIC COMMENTS There were no public comments received. (4) REPORTS OF COMMITTEE CHAIR, GENERAL MANAGER DIRECTOR OF ENGINEERING AND GENERAL COUNSEL (a) REPORT OF THE COMMITTEE CHAIR Chair Collins announced that a plant tour was tentatively scheduled for March 11, 1995. A memo describing the event was made available and replies were to be returned to the Director of Engineering or the Committee Secretary as soon as possible. (b) REPORT OF THE GENERAL MANAGER The General Manager discussed the staff-level joint feasibility study with the Orange County Water District, proposing the use of up to 100 million gallons per day of the Districts' effluent for reclaimed water purposes. This water would be pumped to the Anaheim Forebay in a line in the Santa Ana River and used for reclamation purposes and groundwater recharge. It would allow for the creation of enterprise zones. The staff of the Water District will also be invited to attend the March 11 tour so that they will become more familiar with the Districts' operation. The joint feasibility study will be presented to the Committee at a later date. The new agenda format and the numbering system were explained. The Orange County bankruptcy and its effect on the Districts was discussed. The Pool Committee is meeting regularly. Price Waterhouse has indicated that the total loss that the County has experienced is now estimated to be between 2.0 and 2.17 billion dollars. At the present time, there is no revenue sources to meet the deficit. The Pool Committee is still trying to recover the total invested amount of the participants in the fund because of the interpretation that the funds were held in trust. The Creditors Committee originally tried to defeat that position, but they have come to realize that the Pool Committee's results reflect directly on them because many of the cities and agencies in the Pool Committee have a direct relationship with the Creditors Committee. Both Committees are working with the County to develop revenue sources and the lists are very similar. The Committees are becoming more aligned. A draft plan should be available in two or three weeks. Hopefully, an agreement can be reached by mid-March. The original emergency dispersement plan was due to terminate the end of January. That has been extended to the end of February. The total cap is 100 million dollars. u Each participant is allowed up to 30% of the original investment with the exception of schools which may draw up to 50% individually and 30% collectively. Minutes of Planning, Design and Construction Committee Meeting Page 3 February 2, 1995 The recent article on the "theft" of$140 million of County losses, whereby the County took that loss and transferred it to the Pool side, is true. This represents only 40 transactions and the months of September and October only. Other questionable practices are being exposed. This could strengthen the Pool's position. The Districts portion of the loss represents $50 per capita. For the Districts to recover this loss, there are three options: 1) slow down or stop our capital improvement program; 2) reduce our existing reserve policy, which would reduce our interest income, could result in higher costs of bonds, and 3) increasing the user fees. All of the $219 million in collected property taxes after the bankruptcy filing will be distributed. The General Manager introduced the final version of the Committee handbooks, which were handed out at the meeting. These will be revised as needed. (c) REPORT OF THE DIRECTOR OF ENGINEERING The Director of Engineering had no report at this time. (d) REPORT OF THE GENERAL COUNSEL There was no report made by the General Counsel. (11) VERBAL REPORT ON ESTABLISHING PROCEDURES FOR ASSESSING EXCESS CAPACITY CHARGES The Director of Technical Services, Margie Nellor, gave a verbal report presented previously to the OMTS Committee on the progress of establishing procedures for assessing Excess Capacity Charges on local agencies, previously considered exempt in the Districts' Ordinance. This item will be presented to all of the Committees and then to the Board for approval. Staff has developed recommendations as described in detail in the staff report dated January 17, 1995 (on file if needed). In recent months, several projects sponsored by public agencies have been presented to the Districts for review that will result in excess capacity (over 50,000 gallons per day (gpd) being sent to the treatment plants for processing. Staff has developed parameters to evaluate a project to see if it qualifies for the excess capacity charge, as well as a formula to determine a fair charge for treating the water, and the OMTS Committee has `.. recommended the following: Minutes of Planning, Design and Construction Committee Meeting Page 4 February 2, 1995 a. Effective July 1, 1995, any new connection to the Districts' sewerage system that exceeds the following criteria will be subject to an Excess Capacity Charge: Parameter Value Flow z 50,000 gallons per day (gpd) Suspended Solids (SS) z 105 Ibs per day (lbs/d) Biochemical Oxygen Demand (BOD) x 105 Ibs per day (Ibs/d) b. Connections of public"collection" sewers for public sewering agencies located within the Districts' service boundaries will not be subject to an Excess Capacity Charge. C. The Excess Capacity Charge will be assessed using the following formula: ECC = (Flow, gpd)/399 gpd x CFCC x 58% + (BOD, Ibs/d)/0.83 Ibs/d x CFCC x 19% + (SS, Ibs/d)/0.83 Ibs/d x CFCC x 23%. Where: ECC is the Excess Capacity Charge; and CFCC is the Capital Facilities Connection Charge. L.J d. The Capital Facilities Connection Charge rate will be annually adjusted according to the Engineering News Record- Los Angeles area construction cost index. The Capital Facilities Connection Charge rate is currently $2,350. The next adjustment should occur in March 1996. e. Any facility applying prior to July 1, 1995 for a connection permit and which is required to pay an Excess Capacity Charge may elect to have the charge assessed as described in 2.c above or by using the following formula that determines the Excess Capacity Charge according to the facility's capacity based on the flow from the equivalent number of single family homes. ECC = (Flow, gpd)/356 gpd x $2,350. Where: ECC is the Excess Capacity Charge. Any sums collected from this ECC will be held in reserve for construction of a future dedicated brine line to handle the flows from these projects. Ed Alario, from the City of Anaheim, was introduced. The City has been negotiating with Staff for the past two years to determine a connection charge for their Lenain filtration plant. When cost analyses were originally performed, it was determined that the most `..✓ cost-effective method for solids removal was to give them to the Districts to treat. • Minutes of Planning, Design and Construction Committee Meeting Page 5 February 2, 1995 However, the new method of calculating the charges for these discharges will now be almost as much as they originally envisioned for handling the solids themselves. Therefore, staff felt that it should give those agencies that are already in negotiations the option of applying under the old formula. (5) STAFF OVERVIEW OF PLANNING, DESIGN AND CONSTRUCTION ACTIVITIES (A) Status Report on Planning. Design and Construction Projects The Agenda Cost Format was discussed. This chart was developed to inform the Committee members of estimated contract costs. This format will be included in future action items submitted to the Committee to give an overall picture of a project. After further discussion, the Committee asked that an overhead percentage for staff time be included as a line item. Contingency amounts (for changes) were discussed. As a project nears completion, that amount should be reduced to give a truer picture of overall costs. The Committee viewed a portion of a video that showed the existing condition at the end of the outfall with the flap gale propped open by a block of wood and the broken hold down mechanism that appears to have happened during the January storms that set records for peak flow through the treatment plants. On an emergency basis, staff hired the original design engineer to review the design and suggest possible fixes, and a diving firm to supply a submarine to videotape the actual conditions of the flap gate, as well as materials testing. The amount expended to date is about $58,300. Staff indicated that costs are being tracked and an application may be made to FEMA for recovery of some of the costs. After discussion, the Committee moved, seconded and passed a recommendation that an amount not to exceed $175,000 be authorized for emergency interim repairs by the Boards of Directors. Staff will be requesting authority after the results of the ongoing effort is completed to hire an engineer to evaluate various repair options and to permanently fix the flap gate, which could include replacement of the gate. Staff explained the need for a more complete internal inspection, as well as a structural assessment of the entire ouffall, and a performance analysis to see how each section is performing. Additional studies and evaluations may be included because of other problems that occurred with the mechanical and electrical elements within the Ocean Outfall Booster Station. Staff was directed to prepare a written report with recommendations for the February 22, 1995 Executive Committee. The Director of Engineering also reviewed the Critical Capital Improvement Projects list that is staffs priority list and expenditures. This was presented to the OMTS Committee last night and the results of their decisions were brought to the PDC Committee for information. Staff will update the Committee at next month's meeting on the OMTS Committee's final recommendations. Minutes of Planning, Design and ` Construction Committee Meeting Page 6 February 2, 1995 (B) Uodate on Status of Operations Center Expansion at Plant No. 2. Job No. P2-23-5-1(Rebid No. 2) The Director of Engineering discussed the Operations Center Expansion at Plant No. 2, Job No. 132-23-5-1(Rebid No. 2), under construction by Javaid Contractors. It is moving along and about 99% complete and beneficial occupancy is expected in about three weeks. (C) Update on Plant 1 Control Center Instrumentation, Job No. J-23-2. and Replacement of Computerized Monitoring System at Plant No. 2. Job No. P2.44 The Director of Engineering updated the Committee on this project. It is now complete and operating, and staff has spent a considerable amount of time negotiating a closeout agreement with the contractor because of some minor problems with the system. The negotiated agreement includes a $25,000 cash credit and 150 manhours of training/technical support. General Counsel stated that there is a release of liability. Staff requested that a closeout agreement be recommended for approval to the Executive Committee and the Boards of Directors. It was moved, seconded and passed to approve the closeout of the contract in concept, to direct staff to prepare backup documentation, and refer to the Executive Committee and the Boards of Directors. (6) APPROVAL OF MINUTES OF JANUARY 5. 1995 MEETING The minutes of the January 5, 1995 Planning, Design and Construction Committee were approved as drafted. (7) OLD BUSINESS There was no old business discussed. (6) ACTIONS REPUBLIC WORKS CONTRACTS There were no actions on public works contracts. (9) ADDENDA TO PROFESSIONAL SERVICES AGREEMENTS PDC95-07 It was moved, seconded and passed to recommend approval of Addendum No. 2 to the Professional Services Agreement with Holmes & Narver re Seismic Retrofit at Plant No. 1, Job No. P1-44, and Seismic Retrofit at Plant No. 2, Job No. P2-53, providing for changes to the original Scope of Work to delete design services for soils stability under structures, delete Minutes of Planning, Design and Construction Committee Meeting Page 7 February 2, 1995 the preparation of Emergency Response Plan, and providing additional design and construction support services to provide strategic positioning of emergency repair supplies and equipment, and providing for a reallocation of costs among categories within said agreement, with no change in the maximum authorized compensation of $1,997,510.00. PDC96-08 It was moved, seconded and passed to authorize staff to negotiate Addendum No. 3 to the Professional Services Agreement with John Carollo Engineers re Secondary Treatment Improvements at Plant No. 1, Job No. P1-36, and Secondary Treatment Expansion at Plant No. 2, Job No. P2-32, providing for additional design and construction support services. Following negotiations, the Addendum will be returned to the PDC Committee and the Directors for approval. (10) NEW PROFESSIONAL SERVICES AGREEMENTS There were no new professional services agreement action items. (11) CONSIDERATION OF NEW AND MISCELLANEOUS ITEMS `..� There were no new or miscellaneous items discussed. (12) CLOSED SESSION The Chair determined that there was no need for a Closed Session. (13) OTHER BUSINESS, IF ANY No other business was discussed. (14) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were no matters discussed. (15) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT There were no matters discussed. Minutes of Planning, Design and Construction Committee Meeting Page 8 February 2, 1995 (16) NEXT MEETING The next meeting of the Planning, Design and Construction Committee will be on March 2, 1995. (17) ADJOURNMENT The Chair declared the meeting adjourned at 8:05 p.m. Blake Anderson announced that Margie Nellor, Director of Technical Services, will be leaving the Districts to return to the Los Angeles County Sanitation Districts. He thanked her for her many contributions to the Districts. The Chair also thanked Margie for her efforts. o n E. Tappan (Rianning, Design and Construc ion Committee Secretary wpdoc\pdc95\feM020295.min County Sanitation Districts of Orange County,Calffornla P.O. Box 8127.10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 MINUTES OF FINANCE AND PERSONNEL COMMITTEE Wednesday. February 15, 1995, 5:30 P.M. A meeting of the Finance and Personnel Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on February 15, at 5:30 p.m., at the Districts'Administrative offices. (1) ROLL CALL The roll was called and a quorum declared present, as follows: Committee Directors Present: Staff Present: George Brown, Chairman Blake Anderson, General Manager John C. Cox, Jr., Joint Chairman Gary G. Streed, Director of Finance Jan Debay Gary E. Hasenstab, Director of Personnel Bumie Dunlap Ed Hodges, Asst. Director of Operations `.,.� James H. Flora Bob Ooten, Asst. Director of Maintenance John M. Gullixson Michael D. White, Controller Wally Linn Steve Kozak, Financial Manager Thomas Saltarelli Laurie Bluestein, Acting Laboratory Manager Roger R. Stanton, Vice Chairman Don McIntyre, Incoming General Manager Peer Swan, Vice Joint Chairman Others Present Committee Directors Absent: Patti Gorczyca, Public Financial Management William G. Steiner Sam Corliss, Merrill Lynch Ed Alario, Anaheim Public Utilities (2) APPOINTMENT OF A CHAIRMAN PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS Ed Alario of the City of Anaheim informed the Committee that he would answer questions regarding Item No. 7, Excess Capacity Charges. Sam Corliss of Merrill Lynch informed the Committee that he would answer questions regarding FPC95-14, Consideration of Review of Remarketing Agent. Minutes of Finance & Personnel Committee Page 2 February 15, 1995 (4) REPORTS OF THE COMMITTEE CHAIR. GENERAL MANAGER. DIRECTOR OF FINANCEITREASURER, DIRECTOR OF PERSONNEL AND GENERAL COUNSEL (a) Report of the Committee Chair None. (b) Report of the General Manager Blake Anderson reported that he had spent most of the day at an Investment Pool Committee meeting. The mood of the Pool participants, he reported, was increasingly restless and frustrated. Mr. Anderson reviewed the County Plan as reported at the Board meeting last week; 77% rash, 3% recovery notes, 9% senior secured claim, 11% subordinated claim. There seems to be consensus on the acceptability of an initial 80% front-end cash and note deal, but great concern over the 20% of claims which have an unacceptable degree of uncertainty because they are backed only by the litigation receipts that may be successfully obtained by the County. The Committee members discussed the County Plan, the action of the Pool Committee, the altitudes of the cities and the County, and the proper u position of the Districts in the matter at great length. The Pool Committee is expecting to ask for a vote in March. At that time, the General Manager will seek Board direction. (c) Report of the Finance Director/Treasurer Finance Directorlfreasurer Gary G. Streed, reported that the County has issued a brief Investment Pool Portfolio Summary as of January 31, 1995. through Soloman Brothers Asset Management, Inc. The Summary and cover letter were included in the Committee's agenda packet for their review. Mr: Streed advised that all funds continue to be invested in Treasury and Government Agency securities as follows: January 31, 1995 Total Funds $5.5 Billion Average Maturity 7 Days Longest Maturity 21 Days Average Yield 5.38% Joint Chairman Cox asked for more information in future reports about the change in the County balances. U Minutes of Finance & Personnel Committee Page 3 February 15, 1995 Mr. Streed summarized the Districts' total cash position at month end, including our share of the above as follows. The pre-petition balance reported has not been reduced for any losses. Current Report January 31, 1995 Deposits with County: Pre-Petition $348.1 Million Post Petition 8.6 Million Bank of America Money Market 8.5 Million State of Calif.LAIF 7.5 Million Debt Service Res.wrrmstees 19.9 Million $392.6 Million The Committee offered suggestions for future report formats and will notify staff of other ideas they have. Mr. Streed reported that Standard & Poor's had lifted the negative rating of the Districts' retired Taxable Commercial Paper Program which would help to improve our credit on Wall Street. Moody's, however, required a formal action of the Board stating the Taxable Commercial Paper Program will not be re-initiated without future Board action and a replacement for the Standby Withdrawal Agreement with the County. With the Committee's agreement, such an item will be forwarded to the Executive Committee. A short-term line of credit proposed by Societe Generale, with an option to convert to long-term, was briefly presented. The Directors noted their desire not to reenter the short-term financial market, especially at the rates proposed. The proposal was tabled pending a pressing need. The Committee had expressed a desire for an informational session on Saturday to review the process and plans for financing and investing by the Districts. The Committee agreed to schedule Saturday, March 1 S. 1995, at 9:00 a.m. All Directors will be invited. (d) Report of the Director of Personnel Gary Hasenstab, Director of Personnel, distributed a staff report entitled, "Employee Turnover Analysis" prepared by his staff. The report indicated that turnover at the Districts is relatively low, averaging 6.6% over the past three years. Voluntary termination amounted to an average of 4.3%. The Committee was pleased that such analyses are performed and that the Districts are within the national range. Minutes of Finance & Personnel Committee Page 4 February 15, 1995 (5) APPROVAL OF MINUTES 5... Director Dunlap referenced FPC item 95-05, "Internal Controls for Accounts Payable, Payroll and Treasury," included in the January 18, 1995 meeting minutes, and offered the City of Brea's comments on internal controls. Staff will respond at the next meeting. It was moved, seconded and carried to approve the draft minutes of the January 18, 1995, meeting of the Finance and Personnel Committee. (6) STAFF OVERVIEW OF DISTRICTS AND FINANCE AND PERSONNEL DEPARTMENTS FOCUSING ON COMMITTEE HANDBOOKS The Committee members were given a personal copy of the Directors' Handbook for Board Committees. Chairman Brown asked the Directors to review the handbook over the next month and to direct any question to staff. The Finance Director reported that Section H was specific to the Committee and that the Policies and Procedures Manual for the COP program was included. (7) CONSIDERATION OF OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE RECOMMENDATION OMTS95-011 v The Districts' Wastewater Discharge Regulations provide for an Excess Capacity Charge, in an amount and method to be determined by the Boards of Directors on a case-by-case basis. In August 1994, the Joint Boards of Directors approved a policy whereby governmental agencies would be assessed these charges and directed staff to report on a specific approach for assessing the charge. Staff has been informed that there are several public agency projects that will have significant capacity demands on our system and developed an approach for assessing Excess Capacity Charges. The Operations, Maintenance and Technical Services (OMTS) Committee considered item OMTS95-011-"Consideration of motions to receive and file staff report re establishing procedures for assessing Excess Capacity Charges; and to direct staff to prepare a resolution establishing the Excess Capacity Charge Program,' at their meeting on February 1, 1995. The OMTS Committee duly moved, seconded and approved staff s recommendation. The Planning, Design and Construction Committee reviewed the OMTS recommendation and the staff report at their meeting of February 2, 1995. The approach developed for assessing Excess Capacity Charges was reviewed for the Finance and Personnel Committee's information. It was moved, seconded and duly carried to receive and file OMTS95-011. Minutes of Finance & Personnel Committee Page 5 February 15. 1995 (8) OLD BUSINESS FPC95-06 Consideration and Review of Short List for Selection of Districts' Independent Auditors and Establish a Selection Committee At the last Committee meeting, the Directors approved the release of the Request for Proposals (RFP) for Professional Auditing Services to prospective firms. The RFP was mailed on January 19, 1995, and five responses were received on February 10, 1995. The services to be provided include the audit of the Districts'financial statements for the fiscal year ending June 30, 1995, with the option to audit the Districts' financial statements for each of the three subsequent fiscal years. Prior to the February Committee meeting, the Director of Finance, the Controller and the Accounting Manager reviewed and ranked the proposals using the Evaluation Ranking Form. A short list of firms recommended by them, including Conrad &Associates, Moreland & Associates and Deloitte &Touche, was presented at the meeting. Director Dunlap presented the City of Brea's comments on the long list of firms to receive RFPs. The city staff was supportive of the long list and of the regional firms on the short list. Recommendation It was moved, seconded and carried to form a Selection Committee consisting of the Finance and Personnel Committee Chairman, the Director of Finance, and the Controller. On February 24, 1995, the Selection Committee is scheduled to interview the firms on the short list and prepare a recommendation to the Joint Boards. Vice Joint Chairman Swan asked the Selection Committee to report on the impact of the Financial Program of hiring a regional firm versus a "Big 6"firm. FPC96-09 Consideration of Certificates of Participation (COP) Information Sheet At the January 18, 1995, Finance and Personnel Committee meeting, Committee members reviewed the Quarterly COP Interest Rate Monitoring Report for the 1990-92 Capital Improvement Program. After receiving and discussing the report, Committee members requested staff to prepare a one-page information sheet on COPS. Minutes of Finance & Personnel Committee Page 6 February 15, 1995 Steve Kozak, Financial Manager, presented an information sheet containing a general description of COPS and synthetic interest rates, and directed the Committee to a detailed and complete presentation in the Certificates of Participation (COP) Financing Program Policy and Procedures Manual included in the Directors' Committee Notebook. FPC95-12 Consideration of a Motion Recommending a Board Resolution Adopting the Provisions of Government Code Section 31641.04 Authorizing Two Years Additional Service Credit for Retirement Purposes Gary Hasenstab, Director of Personnel, presented a report adopting provisions of Government Code 31641.04, authorizing Districts employees to receive two years additional service credit for retirement purposes. The County Employees Retirement Law of 1937 allows the Districts' Boards to determine that it would be in the best economic interests of the Districts for employees who are otherwise eligible to retire to receive an additional service credit of two years as an incentive to retire within a specified period. Mr. Hasenstab further described the potential savings from an early retirement program and the steps needed for implementation. As a matter of policy, positions vacated through this process may be eliminated �.J or left unfilled (attrition) for a specified period, thus increasing salary savings potential. Recommendation It was moved, seconded and carried to pass to the Executive Committee without comment staff reports and a Board Resolution adopting the provisions of Government Code Section 31641.04 authorizing Districts employees in the following classifications: Collection Facilities Field Supervisor, Facilities Manager and Foreman, to receive two years additional service credit for retirement purposes to be effective March 1, 1995 through April 30, 1995. FPC95-1 3 Status Report on Districts' Deferred Compensation Plan in Response to Director Swan's Request Finance Director Gary Streed reported that the Districts have an IRS-approved "unqualified" deferred compensation plan. All employees and Directors are eligible to participate in the plan. There are approximately 300 active participants in the plan. Deposits to an "unqualified" plan are legally the property of the Districts. Two options are provided for plan deposits: the County Commingled Investment Pool, and the Lincoln National Insurance Plans. Prior to the County's bankruptcy, 67% of the participants were making deposits to the Commingled Minutes of Finance & Personnel Committee Page 7 February 15, 1995 Investment Pool. Several employees have changed plans since December 6, 1994, and now 30% of the participants are in the Commingled Investment Pool. The Old Age, Survivors and Disability (OASDI) contributions of 7.5%for each Director are also deposited in the Commingled Investment Pool. Deductions from payrolls-and Directors' compensation since December 6, 1994 have been held in the Districts' safe and not deposited into the Commingled Investment Pool. No interest earnings have been allocated or apportioned to the County Plan since June 30, 1994. Assuming that the Commingled Investment Pool has realized a 23% principal loss, the 457 Plan participants' deposits could be reduced by $1,073,336.40. Interest earnings since July 1, 1994 previously estimated to be $127,519.05 are now undetermined, and will be addressed later. The Committee considered several options for making the depositors 'whole," including an immediate cash infusion, payments at retirement, establishing a new fund and establishing a reasonable "loss"for the year. The Committee asked that this matter be reconsidered when the status of the entire County Pool was resolved. (9) NEW BUSINESS FPC95-14 Consideration of Review of Remarketina Agents for Variable �✓ Rate Certificates of Participation Steve Kozak, Financial Manager, presented a written report that Merrill Lynch, remarketing agent for the Districts' 1990-92 Series "A," Series "C," and 1993 Refunding Certificates of Participation (COPS), resets the interest rates each day and remarkets these COPs. For the 1992 Refunding COPS, PaineWebber completes the process weekly. Mr. Kozak reported that within a few days of the County's bankruptcy filing, the Districts' daily COPs were trading as high as 255 basis points above the index. At year end, the Districts were paying 97 basis points above the index. During January, the difference has been as low as 29 basis points, but has increased to 92 basis points on February 7. One basis point is the equivalent of$10,000 per year on $100.000.00. During December and January, staff and PFM have discussed the recent market situation and remarketing performance with the remarketing agent. The remarketing agent has noted that investors are weary of any securities bearing the"Orange County" name, regardless of the credit worthiness of a particular issuer, such as the Districts. The remarketing agent has suggested that additional time will be required for the market to accept"Orange County" paper and for interest rates to come down, and that an investor tour or a rating A.✓ confirmation may help to speed the process. Other remarketing agents are currently producing lower interest rates on comparable borrowings. Minutes of Finance & Personnel Committee Page 8 February 15, 1995 Patti Gorczyca, Public Financial Management, gave an overhead presentation on the performance of the Districts' daily remarketing agent. She showed that outside of Orange County the daily rates for five remarketing agents are very close. Inside Orange County, however, Merrill Lynch has set the Districts' rates higher than the rates paid by other agencies with other remarketing agents. The difference in rates has decreased over the last month. Sam Corliss of Merrill Lynch answered questions from the Committee. He reported that Merrill Lynch remarkets almost all of the daily reset issues from Orange County. Because of this volume, Merrill Lynch must sell to corporate and money market funds, thus raising the rates paid. Mr. Corliss reaffirmed his firm's desire to expand the market pool and to provide the lowest possible rates. Recommendation After considerable discussion, the Committee voted to recommend to the Executive Committee and the Boards that the Finance and Personnel Committee be delegated the authority to replace the remarketing agent if they determine it necessary after monthly comparative monitoring and reporting by staff. FPC95-15 Consideration of Joint Works Budaet Reviews Prepared by Staff for the Quarter Ended December 31, 1994 Gary G. Slreed, Finance Director, presented written Joint Works Budget reviews for the quarter ended December 31, 1994, and summary statements of the Joint Works Operating Costs, the Joint Works Capital Improvement Program, and the costs of the workers' compensation, public liability and health plan self-insurance funds for the six months of fiscal year 1994-95. With one-half of the year gone, Mr. Streed advised that 45.9% of the net joint operating budget has been expended. Net costs are up $505,952 or 2.28%, compared with the same period last year. This is primarily due to salaries and wages, a decrease in labor charged to CORF projects, a change in the sulfide control program, the studies of Ernst & Young, and increased monitoring costs. Small increases and decreases in other categories make up the balance. At the same time, flows have increased 15.68%. Therefore, the increase in costs and total flows have resulted in a $24.07 per million gallons net decrease in the unit cost to treat and dispose of sewage, to $517.70 per million gallons. Joint Works construction projects for the first six months are lower than originally scheduled, running at 21% of the 1994-95 budget or$14.0 million. We continue to receive excellent bids on new projects, reflecting the slow economy. Several projects have recently been awarded and progress payments on these projects will increase CORF outlay over the remainder of the year. Minutes of Finance & Personnel Committee Page 9 February 15, 1995 The self-funded insurance program are operating within their budgets. Summary reports for the Joint Works and the individual Districts will be considered by the full Boards of Directors in March. (10) CLOSED SESSION None. (11) OTHER BUSINESS, IF ANY None. (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING None. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT None. (14) CONSIDERATION OF UPCOMING MEETING DATES AND ITEMS TO BE DISCUSSED AT THOSE MEETINGS Committee Chairman George Brown requested the Committee refer to the calendar of future meetings on the back of the Notice of Meeting and advised the next Finance and Personnel Committee Meeting is scheduled for Wednesday, March 15, 1995. He recommended the Committee review the list of future meeting topics. (15) ADJOURNMENT The meeting was adjourned at 7:50 p.m. GGS:lc J:\WP�I=C EI MWGTPC9WINUTESN PU.% County Sanitation Districts of Orange County,California P.O.Box 8127 a 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714)962-2411 MINUTES OF THE SPECIAL EXECUTIVE SEARCH COMMITTEE FEBRUARY 3, 1995 - 8:00 A.M. A meeting of the Special Executive Search Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held Friday, February 3, 1995, at the Sheration Newport Beach Hotel. (1) ROLL CALL The roll was called and a quorum declared present, as follows: SPECIAL EXECUTIVE SEARCH COMMITTEE: OTHERS PRESENT: Present: Robert W. Murray, David Griffith & Associates John C. Cox, Chair George Brown, FPC Chair STAFF PRESENT: John Collins, PDC Chair Don Griffin, Past Joint Chair None Pat McGuigan, OMTS Chair Roger Stanton, County Supervisor William Steiner, County Supervisor Absent: Peer Swan, Vice Chair (2) APPOINTMENT OF CHAIR PRO TEM No appointments were made. (3) PUBLIC COMMENTS There were no comments by any member of the public. (4) REPORTS OF THE COMMITTEE CHAIR. GENERAL MANAGER AND GENERAL COUNSEL No reports were made. Minutes of the Special Executive Search Committee February 3, 1995 Page 2 (5) APPROVAL OF MINUTES A motion was made, seconded and duly carried to approve the Special Executive Search Committee Minutes of January 25, 1995. (6) SPECIAL EXECUTIVE SEARCH COMMITTEE ACTIONS The Committee interviewed six applicants for the position of General Manager. A motion was made, seconded and duly carried to make its recommendation to the Joint Board at the February 8, 1995 meeting. (7) CLOSED SESSION There was no closed session. (8) OTHER BUSINESS There was no other business. (9) MATTERS TO BE REPORTED ON AT A SUBSEQUENT MEETING There were no matters reported. (10) MATTERS TO BE PLACED ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT There were no matters to be placed on a future agenda. (11) CONSIDERATION OF UPCOMING MEETING DATES None (12) ADJOURNMENT The Committee adjourned at approximately 4:30 p.m. j:Nptlz'amMvxWb95q]dl95.smn County sanitation Districts of Orange County,California P.O.Box 8127 a 10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 MINUTES OF THE EXECUTIVE COMMITTEE FEBRUARY 22, 1995 - 5:30 P.M. A meeting of the Executive Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, February 22, 1995, at 5:30 p.m., at the Districts' Administrative offices. (1) ROLL CALL The roll was called and a quorum declared present, as follows: EXECUTIVE COMMITTEE: OTHERS PRESENT: Present: Director George Brown Thomas L. Woodruff, General Counsel John C. Cox, Jr. Joint Chair Patti Gorczyca, Public Financial Management Peer A. Swan Vice Joint Chair Larry Seigel, Ernst & Young Don R. Griffin Past Joint Chair Shawn Shope, Ernst &Young Pat McGuigan Chair, District 1 Cindy Dennis, Bronson, Bronson & McKinnon John J. Collins Chair, District 2 Bill Knopf, John Carollo Engineers y Jan Debay Chair, District 5 Edward Alario, City of Anaheim James Ferryman Chair, District 6 Victor Leipzig Chair, District 11 STAFF PRESENT: Thomas Saltarelli Chair, District 14 Roger Stanton County Supervisor Don F. McIntyre, Incoming General Manager William Steiner County Supervisor Blake P. Anderson, Interim General Manager Gary Streed, Director of Finance Absent: Ed Torres, Interim Director of Technical Services John D. Linder, Director of Engineering Sal A. Sapien Chair, District 3 Ed Hodges, Director of Maintenance Barry Hammond Chair, District 7 Bob Ooten, Director of Operations John Gullixson Chair, District 13 Gary Hasenstab, Director of Personnel Jim Wybenga, Source Control (2) APPOINTMENT OF CHAIR PRO TEM No appointments were made. (3) PUBLIC COMMENTS There were no comments by any member of the public. V Minutes of the Executive Committee Page 2 February 22, 1995 (4) REPORTS OF THE COMMITTEE CHAIR, GENERAL MANAGER, AND GENERAL COUNSEL (a) REPORT OF THE COMMITTEE CHAIR The Committee Chair had no report. (b) REPORT OF THE GENERAL MANAGER The General Manager had no report. (c) REPORT OF GENERAL COUNSEL The General Counsel had no report. (5) APPROVAL OF MINUTES The minutes of the January 25, 1995, Executive Committee meeting were approved. (6) OPERATIONS. MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MEETING A motion was made, seconded and duly carried to receive draft minutes of the `.✓ Operations, Maintenance and Technical Services Committee meeting held February 1, 1995. OMTS95-04 A motion was made, seconded and duly carried to recommend the Engineering Department to proceed with the projects critical to the Operations and Maintenance of the treatment plants and collection system. OMTS95-011 A motion was made, seconded and duly carried to receive and file Staff Report re Establishing Procedures for Assessing Excess Capacity charges; and recommending approval of an ordinance establishing the Excess Capacity Charge Program. (7) PLANNING. DESIGN AND CONSTRUCTION COMMITTEE MEETING A motion was made, seconded and duly carried to receive draft minutes of the Planning, Design and Construction Committee meeting held February 2, 1995. PDC5(c) A motion was made, seconded and duly carried to recommend approval of the Final Closeout Agreement for Plant 1 Control Center Instrumentation, Job No. J-23-2, and replacement of Computerized U Monitoring System at Plant No. 2, Job No. P2-044, accepting said contract as complete, authorizing execution of the Notice of Completion; and approve the final Closeout Agreement with HSQ Technology. Minutes of the Executive Committee Page 3 February 22, 1995 PDC95-07 A motion was made, seconded and duly carried recommending approval of Addendum No. 2 to professional Services Agreement with Holmes 8 Narver for Seismic Retrofit at Plant No. 1, Job No. P1-04, and Seismic Retrofit at Plant No. 2, Job No. P2-53, providing for changes to the original scope of work deleting design services for soils stability under structures, deleting the preparation of an Emergency Response Plan, and adding design and construction support services to provide strategic position of emergency repair supplies and equipment; and providing for a reallocation of costs among categories within said agreement, with no change in the maximum authorized compensation of$1,997,510.00. PDC95-08 A motion was made, seconded and duly carried recommending authorization of staff to negotiate Addendum No. 3 to the Professional Services Agreement with John Carollo Engineers re secondary treatment improvements at Plant No. 1, Job No. P1-36, and secondary treatment expansion at Plant No. 2, Job No. P2412, providing for additional design and construction support services. (8) FINANCE AND PERSONNEL COMMITTEE MEETING A motion was made, seconded and duly carried to receive draft minutes of the Finance and Personnel Committee meeting held February 15, 1995. FPC95-12 A motion was made, seconded and duly carried to recommend a Board Resolution adopting the provisions of Government Code Section 31641.04, authorizing two years additional service credit for retirement purposes, for the classes Collection Facilities Field Supervisor, Facilities Manager and Foreman, effective March 1 through April 30, 1995, and directing that the Districts' Controller will, for a period of five years or until such time as the full act variably determined cost is paid to OCERS, conduct an annual post audit to verify savings and costs and report the findings of the audit to the Finance and Personnel Committee. FPC95-14 A motion was made, seconded and duly carried to recommend that the Board authorize the Finance and Personnel Committee to solicit proposals from and to negotiate an agreement with a remarketing agent for variable rate Certificates of Participation, and to provide its recommendation at a future meeting when the Finance and Personnel Committee determines it appropriate to do so. (9) CONSIDERATION OF MOTION TO DECLARE THE TAXABLE COMMERCIAL PAPER PROGRAM OFFICIALLY RETIRED A motion was made, seconded and duly carried to recommend that the Joint Boards declare the Taxable Commercial Paper Program officially retired, and, further, that no Minutes of the Executive Committee Page 4 February 22, 1995 new taxable commercial paper will be issued without first obtaining rating agency ..� review. (10) CONSIDERATION OF MOTION TO RECEIVE AND APPROVE THE MINUTES OF THE SPECIAL EXECUTIVE SEARCH COMMITTEE MEETINGS HELD JANUARY 25, 1995 AND FEBRUARY 3. 1995 A motion was made, seconded and duly carried to receive and approve the minutes of the Special Executive Search Committee meetings held January 25, 1995 and February 3, 1995. (11) CONSIDERATION OF MOTION TO APPROVE STAFF RECOMMENDATIONS EXEC95-02 A motion was made, seconded and duly carried to approve emergency authorization of$95,000 for additional professional consulting services to immediately study and recommend improvements to mechanical problems in the Ocean Outfall Booster Station that were discovered during the recent record rain storms; write an update of the Operations and Maintenance Manual; train the Operations' staff to optimize operation and control of the pump station to minimize mechanical damages to the facilities during peak pumping events. (12) CONSIDERATION OF MOTION TO RECEIVE AND FILE REPORT OF ERNST&YOUNG RE HUMAN RESOURCES REVIEW - FINAL REPORT, DATED JANUARY, 1995 Ernst &Young representatives provided an oral review of their final report, dated January, 1995, re Human Resources Review. An outline of their presentation was handed out at the meeting. A motion was made, seconded and duly carried to receive and file Ernst & Young's final report re Human Resources Review, dated January 1995, (13) CONSIDERATION OF MOTION TO RECEIVE AND FILE STAFF REPORT#2 RE CONSOLIDATION OF THE NINE SEPARATE DISTRICTS At the January 25, 1995, Executive Committee meeting, staff submitted a staff report re Consolidation of the Nine Separate Districts. Staff was directed to develop a scope and schedule to provide a comprehensive analysis of consolidation and report back to the Executive Committee at future meetings as significant portions of the analysis were completed. A motion was made, seconded and duly carried to receive and file Staff Report#2 re Consolidation of the Nine Separate Districts, and to direct staff to proceed with further consolidation study efforts, reporting to the Executive Committee at future meetings. Minutes of the Executive Committee Page 5 February 22, 1995 .. (14) STAFF DISCUSSION OF ORANGE COUNTY BANKRUPTCY Staff and the Districts' bankruptcy attorney, Lucinda Dennis, provided the Committee with an overview of the latest status of the negotiations between the County and the Official County Investment Pool Committee on the workout of the Chapter 9 bankruptcy. In particular, the Committee discussed the adequacy of the proposal by the County contained within the term sheet approved by the County Board of Supervisors on February 7. There was consensus that the 20 cents in claims supported by a secured senior claim and an unsecured subordinated claim was too uncertain. In addition, the 3 cents revenue note must be a fully marketable instrument and must be "cash equivalent". The Committee further suggested that the litigation proceeds that the County subsequently receives from Merrill Lynch and others should be structured to be more in favor of the investment pool. (15) CLOSED SESSION There was no closed session. (16) OTHER BUSINESS There was no other business. (17) MATTERS TO BE REPORTED ON AT A SUBSEQUENT MEETING There were no matters to be reported. (18) MATTERS ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT. There were no matters for a future agenda. (19) CONSIDERATION OF UPCOMING MEETING The next Executive Committee meeting is scheduled for March 22, 1995. (20) ADJOURNMENT The Executive Committee adjourned at approximately 9:30 p.m. wpdwdgm'exwV095=2295.%m 4 JOINT BOARDS OF DIRECTORS ' REGULAR MEETING MARCH 8, 1995 Agenda Item (12)(b)(1 ): OMTS95-04 Consideration of motion authorizing the Engineering Department to proceed with Districts' Critical Operations and Maintenance Capital Improvements Projects. Summary A list of cr(tical capital improvement projects to continue forthe operation and maintenance of the plants and collection system,have been prioritized for the Planning,Design,and Construction Committee meeting of February 2,1995. An estimate of project costs from which a project plan could be developed on how to fund these projects was included. There are 111 projects to evaluate. Evaluation criteria used were compliance,safety,reliability, public health,and economic standpoint. Each project was explained and discussed. All of the critical projects were approved except the following: Plant 1:A3(Interim Secondary Plant Upgrades,P1-36-2). A5(Security&Landscaping,P1-38-1),A8 (Fire Protection,Signs&Water Sys Mods Pt-38-5) Plant 2:131b(Warehouse Building,P2-35-2),B8(Fire Protection,Signs&Water sys Mods P2-46) �wrJ Interplant and Joint Facilities: D1B(Monitoring&Control System,J-23-2&J-31 (J-31-1/2], D2c(Ext& Repl 78"to Deep Water w/120"Outfall)and D7 (Standby Power&Reliability Mods J-33). The Directors also approved: Project A3(Interim Secondary Plant Upgrades,P1-36-2)with the stipulation that the Committee reserve the right to reconsider Its action within 30 days. Project A5 (Security&Landscaping, P1-38-1) with the stipulation that staff apply good judgement (reasonable restraint). Project Dt B (Monitoring&Control System,J-23-2&J-31 (J-31-12). For the remaining crNcal projects to be considered,A8(Fire Protection,Signs&Water Sys Mods P11-38-5),B1 b(Warehouse Building,P2-35-2), B8(Fire Protection,Signs&Water Sys Mods P246), D2c (Ext&Repl 78"to Deep Water w/120"Outfail)and D7(Standby Power& Reliability Mods J-33),the Directors requested staff add to the parameters the following:consider timeline requirements,What would be the setbacks? Why do we need to do the project now?give the business reason why and also to calendarize.The form used to depict the projects needs to be modified by adding a column to indicate whether the project is in design or construction phase,how far along it Is and then prioritize within each phase. The Directors also asked for a point of reference. What is the cost to maintain the plant without consideration of operations? Explain where we stand since 1989 Master Plan. Staff Recommendation Staff recommends that the Engineering Department be authorized to proceed with the projects critical to the operation and maintenance of the treatment plants and collection system with the above Directors' stipulations. J:MPDGG\99gG%W 1281 County 4 ..tation Districts of Orange County - CRITICAL CA. ` .L IMPROVEMENT PROJECTS 0112519 4�` 12-MONTH TOTAL 18-MONTH icQ �o'd tm� Q c° 1994-95 EST FROM DEC CONTRACT AND NUMBER Critical projects are underlined cP ee Pe ORIGINAL BUDGET 1994 TO JUN 1996 A. Reclamation Plant 1 New and Re-budgeted Major Projects 1.Secondary Trmt Expansion to 80 MGD,P1-36 1,750,000 2.Ele rtr8lcation of Pump Drives,PlJ8-1 X 1,200.000 584,000 ... .., .., ... .... 3.Interim Sewndary Plant Upgrades,P1J8-2 X X 400,000 13,232,000 _ . 4.Primary Treatment 72 MGD Expansion,P1J7 1,000,000 1,220,000 5,Security Landscaping,P1J8-1 - X...... 1,000,000 - 1,817,000 _ _ e.Mlac.Marls.Priority Elements P1-38-2 X 2,500,000 585,000 .. .._ _p .. .. _ ... _...._.. 7.Misc.Improvements to Plant 1 P1J84 X 2,000,000 744,000 8.Fire Protection,Signs S Water Sys Mods PI-38-5 X 1,000,000 3,220,000 ............. . . . . 9. Electl.Fac. Mods.and Safety Upgrades P740-1 500 000 � 875,000 10.Facility Mods.and Safety Upgrades P140-2 X X X X 600,000 2,915.000 11.Primary Clarifier Rehab.P141 X X 500,000 4,807,025 . ... .. _ ... . .. ......... . ... _........... 12.Seismic Retrofit of Non-Slruct Systems 0143 2,000 000 13.Seismic Retrofit Structural P144.1,2,3 1,800,000 5,250,000 14.Chemical and Waslehauler Fac Mods,P146 1,000.000 4,487.000 15. 12KV Distribution Sys for Support Fac.,PI47 X 2,000,000 18.Misc.Arch.and Trtmnt.Pit.Imp,P148 X X 1,000 000 5,750,000 17.Miscellaneous Projects,P149 250 000 18.40 MGD Oxygen Activated Sludge&DAF's 21.Batt Presses(4 Units) 20.Solids Storage(4 Bins) 21.Digestem: 2 @ 110'Diameter 22. 12kv Electrical Power Distribution 23.Emergency Sewage Bypass System 24. Remove Trickling Filters 1 8 3 25. Miscellaneous Job Plan Projects 1.000.000 26.Other Master Plan Projects a. Headworks No. 1 Rebuild,2003 b. Headworks No.2 Impeller/Pump Speed,2016 c. Remove Trickling Filters 2&4,2007 d.40 Mgd Oxygen Acrd Sludge BDAF,2017 e. 110 8 Digesters,2003&2012 f.4 Bell Presses,2004 g. 12 KV Power Distribution,2001-2012 h.Standby Power Genera8on,2005 8 2015 172 Mild Primary Treatment,2004 8 2012 SUB-TOTAL -PLANT NO, 1 21,400,000 45.186,025 Page 1 of 5 County Sanitation Districts of Orange County - CRITICAL CAPITAL IMPROVEMENT PROJECTS 01/25/95 Q�fiP �plA Q P� 12-MONTH TOTAL 18-MONTH F e�c 1994-95 EST FROM DEC CONTRACT AND NUMBER Critical Projects are underlined cP 5 P ORIGINAL BUDGET 1994 TO JUN 1996 B.Plant 2 New and Re-budgeted Major Projects 1. Support Facilities and Site Improvements a.Operations Building,P243-&1 X 550,000 733.000 b.Warehouse Building,P2-35-2 2,000,000 4,760,000 c. Maintenance Building, P2.35.3 2,000,000 d. Phase II Site 6 Security Imp.,P2-35-5 1,300,000 e. Construction Office, M044(P2-35.4) 250.000 2.Rehabilitate 7 Digesters,P239 X X .800000 3.Primary Treatment 24 MGD Expansion,P241 4.Secondary Treatment Expansion,P242.2 ,.. ._.,X __. 51000,000 S.Priority Misc.Mod.,132-43-1 X % 700000 170.010,_ ........_. .... .. . . .. ... 6. Misc. Modifications,P2.43-3 1.350,000 339,000 7. Monftor/Conlral System,P244 8 J-31 2,700,000 8.Fire Protection,Signs&Water Sys Mods P2.46 X X 2,500000 .. .. .. ... .... .. -_..._.. ..................... ... ..........._ ..... 9.ElecB.Fac.Mods. and Safety Upgrades P247-1 1.500,000 10. Facility Mods,and Safety Upgrades P2.47-2 X 2,000000 11.Primary Clarifier Rehab. P2-48 .X X X X 1,500 000 12.Misc Improvements,P2.49(Pascal&Ludwig) X 37.500 13.Seismic Retrain or Non-Struct Systems P2-50 2.60Q000 14.Seismic Retrofit Struct. P2-53-2,3,4,5,E 2.500,000 15.Chemloal and Plant Water Mods.,P2-56 X ,.._ . _ .. 2,000,000 . ..... ... .. . .. .. .._...... . . .......... ..... 16.Misc.Seismic Mods and Flare Imp P248 ,X X 150000 17.Miscellaneous Projects,P2-57 250,000 16.Solids Storage: 2 Bins 19.Additional 105 Foot Digester 20.Plant Water Pump Station 21. Miscellaneous Job Plan Projects 1.000,000 22.Omer Master Plan Projects a.Replace Primary Basins A,B.C.2006 b. Standby Power Generation,2005 8 2015 c. Monitoring and Control System,2005 SUB-TOTAL- PLANT NO.2 31,950,000 9,440,110 PWs2offt . ( 1 County : (` .cation Districts of Orange County - CRITICAL CAF( ,L IMPROVEMENT PROJECTS 01/25/95 0 12-MONTH TOTAL 18-MONTH 1994-95 EST FROM DEC CONTRACT AND NUMBER Critical projects are underlined cP 5e P° rCx ORIGINAL BUDGET 1994 TO JUN 1996 C.Water Reclamation Regional Expansion 400,000 D. Interplant and Joint Facilities 1. Support Facilities and Site Improvements a. Demolition of Old Lab,J-11-1 250,000 b.Monitoring&Control System,J-23-2&J31(J31-112) X X 2,200.000 4,000,000 c.Personnel Building at PH 1,J-Zit -�- - - � ... 400,000 d. 3-Story Admin Annex at Old Lab Site J-30 e.Demolition of Old Control Center I. Demolition of Support Sldg.®P2,J-27 50,000 g.Central Lab Expansion J-17-2,3 100.000 5.000 2. Oueati&Booster Pump Stations 50,000 a.Surge Tower Replacement J34.1 X X 2,000,000 1,715,001) b.Outfa0 Reliability&Pumping Annex GOBS*V J-34 c. Ext&Refill 78"to Deep Water W1120"Cugatl 100,000 3.Computerized Fac.Records and Owg.Sys.J-25-1 750,000 179,000 4.Electl.Power Systems Rehab.Studies J-26-Z J-253 X X 300,000 500.000 5. Collection System Mapping 100,000 6. Telephoneflelemetry Monitoring Exp.J-28 25.000 7.Standby Power&Reliability Mods.J33 X X 500,000 8.Bushard Interplant Trunk Replacement 9.Sludge Disposal Projects a.Compost Demonstration Plant b.Land Acquisition c.Landfill Development Phase I d.Compost Facility 10.District Information Management Network a. Marini.&Oper Mgmnt Computer System 250.000 b.Lab Information Management System Upgrades 275,000 c. Financial Information System 750.000 d. Network System Integration 340,000 e. CD-Optical Data Archiving 50,000 11. In-Plant Sampling System Mod 140,000 12.Other Master Plan Projects a. Sludge Dial Landfill Phase II 2011 b. Sludge Disp.Equip Phase I&112001 a Electrical Power Distribution,12Kv 13.Misc Job Plan Projects 1.000.000 SUB-TOTAL - INTERPLANT&JOINT 9,580,000 6,449,000 SUB-TOTAL - MAJOR PROJECTS 82130,000 61,075,135 Page 3 of S County Sanitation Districts of Orange County - CRITICAL CAPITAL IMPROVEMENT PROJECTS 01/25/95 `P �g 12-MONTH TOTAL 18-MONTH FQ� �0'6 y90 BcP 1994-95 EST FROM DEC CONTRACT AND NUMBER Critical ro'ecls are underlined cP 0'° Q-° 0 ORIGINAL BUDGET 1994 TO JUN 1996 E.Special Projects,Studies 8 Research 1.Action Plan: a. NPDES Permit(Application) 50,000 b. NPDES Permit(Monitoring Changes) 506000 2. Solids Treatment,Disposal and Reuse 150,000 3.Air Quality Control Program a.Toaics and ROG Control: BioBlter R&D 250,000 b.Air Emissions: Source Control Feasibility Study 50,000 c.SCAOMD Rule 431.1:Su8ur Control 8 CEMS 100,000 d.SCAQMO Rule 1402:Air Tobcs 200600D e.Air Oually Management Implementation Plan 275,000 L Parameter Monitoring System For Cen Gen 300,000 g.A.Q. Database Development 50,000 4. 2020 VISION Master Plan Update 100,000 SUB-TOTAL-SPECIAL PROJECTS 1,575,000 F. Equipment Items 3,000,000 G. Master Plan"Atioc For Rehab 8 Repairs" $74,565,000 Allocated to"a"Projects Above TOTAL JOINT WORKS CAPITAL REQUIREMENTS 67.805.000 61,075.135 Pagel WS/ _ County ( tation Districts of Orange County - CRITICAL CAI( .L IMPROVEMENT PROJECTS l ~ 0112519 12 495H TEST OTAL 1 H FROM DEC CONTRACT AND NUMBER Critical projects are underlined) ORIGINAL BUDGET 1994 TO JUN 1998 H. Districts Capital Requirements 1.SARI Manhole 6 Access,2-14-5R2 150,000 2.Euclid Manhole Rehab,2-34R 150,000 3.1-5 Freeway Projects,2.35 Seg C 50,000 4.Cypress Trnk/RR Xing,2J6MR1 X X 100,000 1.333,160 _. _. _. ....._.. .___.... ...... . _ ... .. . . ....._. _... . ....___.___ .. ......... . ...._ ___. _.. _ .......... .................._ 5.Misc Imp 8 Rehab of Outlying Pump Sta9ona(Dist.2,3,5,7811)237 6.91 Freeway Projects,2-7A 50,000 7.Seal Beach Blvd Rehab,3-11 R 10,000 8.Magnolia Trunk Rehab,3-35R 130,000 9.Wesislde FIM 2nd Barrel,346R X X X 10.000 5,302.000 10, 1-5 Freeway Projects,3.37 Seg E 3,000 11. Miler Holder Improv,3.38.1 250.000 12.Miller Holder Improv,3-38-2 _ __ _ _ _ ..,X % __....,..__ 2.060,000 13.Miller Holder Improv,3-M4 X % 1,300,000 _ _ ......... _... . _.. . . .. .. . ........... .. .. . ...... .._...0 14.Crystal Cove Prop Stn,SJ8"' X 550,000 189,000 15.W Coast Hwy Gravity'rink.5J73•' X 1,72..... 2,000,000 16.Fairview Refiel,6.12 50.000 17.Watson AvelCa18 SL 6-13 X 310.000 18.Glslm/405 Projects,7.1.1 10,000 19.Abandon Pump Shur.7-14-2 X 600,000 243,000 . _. .. _ _. . ... ........ _._.... _... .._......._.... __. .. ......... ..__...._..._ _.. 20.Rep!Orange Prk Ac Swr,7-17 60,000 21.O ange Park Acres Sewer,7-18 10.000 22.Cowan His Sewer Sys,7-19 10.000 23.Lemon His Sewer,7-22 X X X X X 1,000,000 1,405,000 24.College Ave PS FIM,7-23-1 40.000 25.Manhole Access Mods,7-24 10,000 26. Expand Main St Prop Sm.7-7-1'•• 180,000 27.Slater Prop Stu&Frce Main,11-17— X 4,900.000 3.200,000 29.Baker-GBkr In%1111A""' ......... .... X ... 8665000 2525100 SUB-TOTAL-DISTRICTS CAPITAL REQUIREMENTS 16,925 000 19.537250 GRAND TOTAL 101855 000 100149 655 Funded by IRWD "Funding shared by Districts 5&6 Funding shared by Districts 7&14 ••'•Funding shared by Districts 3&11 —Funding shared by Districts 6,7&14 CRITPROJ.WK4 RJO:cm Page 5 of JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (12)(b)(2): Consideration of actions re proposed Ordinances Establishing Excess Capacity Charge Program (PLEASE SEE ITEM 17). J\NRWPBSAGBS0Y13B3 JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (12)(b)(3): PDCs c Consideration of Resolution No. 95-17, accepting Plant No. 1 Control Center Instrumentation, Job No. J-23-2, and Replacement of Computerized Monitoring System at Plant No. 2, Job No. P2-44, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement for a final total contract amount of$3,538,638.00 (original awarded contract amount of$3,752,000.00). Summary In July 1991, the Directors awarded a contract for two computer installation projects, Job No. J-23-2, Plant No. 1 Control Center Instrumentation, which will install a new computerized monitoring system in the recently-completed Control Center/Operations and Maintenance Building at Plant No. 1, and Job No. P2-44, Replacement of Computerized Monitoring System at Plant No. 2, which will replace an existing system at Plant No. 2 that is outdated and for which trained service personnel are no longer available. These jobs will provide the Operations staff \.V better access to information concerning the operation of the plants, produce required historical archive data and provide the ability to monitor all process equipment from the Operations Centers at both facilities. The project at Plant No. 1 consists of furnishing and installing the necessary hardware, software (MISER) and data highway to monitor process functions for both existing and future master-planned facilities. The project at Plant No. 2 will replace the existing computer monitoring system with an identical system being installed for Plant No. 1. See the attached Staff Report for more details. This project is complete and a negotiated settlement has been reached that provides for the contractor to provide technical/training support plus a credit to the contract price. The PDC Committee approved closing out this project in concept and upon completion of backup documentation, forward to the Executive Committee for review. Recommendation Approve Resolution No. 95-17, authorize execution of Notice of Completion and approve the Final Closeout Agreement. `ter' J:1W V W L16MG9A'l31]fll COUNTY SANITATION DISTRICTS W ORANGE COUNTY. CALIFORNIA Februarys, 1995 1011 .QW$AvINVE PO.BOXG127 MAT"VALLEY.CALIFORNIA 41 r1A111044411 STAFF REPORT ITEM 5(C) PDC COMMITTEE Proposed Closeout Agreement to Plant 1 Control Center Instrumentation, Job No. J-23-2. and Replacement of Computerized Monitorina System at Plant No 2 Job No. P2-44. and Acceptance of Contract as Complete Summary In July 1991, the Directors awarded a contract for two computer installation projects, Job No. J-23.2, Plant No. 1 Control Center Instrumentation, which will install a new computerized monitoring system in the Control Center/Operations and Maintenance Building at Plant No. 1, and Job No. P2-44, Replacement of Computerized Monitoring System at Plant No. 2, which will replace an existing system at Plant No. 2 that is outdated and for which trained service personnel are no longer available. These jobs will provide the Operations staff better access to information concerning the operation of the plants, produce required historical archive data and provide the ability to monitor all process equipment from the Operations Centers at both facilities. The project at Plant No. 1 consists of furnishing and installing the necessary hardware, software and data highway to monitor process functions for both existing and future master-planned facilities. The project at Plant No. 2 will replace the existing computer monitoring system with an identical system `.1 being installed at Plant No. 1. During the course of installation operational problems were encountered as the system underwent field system testing during its demonstration period. These were highly technical issues involving system shutdowns, data collisions and quickness of system operation. As late as June 1994, HSQ personnel performed onsite modifications. After thorough review of the system operation for the last six months, Including interviews with our system operators, it is apparent the system is fully operational and performing the basic functions required by the contract plans and specifications. Accordingly, staff is recommending that the Executive Committee approve the attached Closeout Agreement which will bring this project to a close. The Planning, Design and Construction Committee has reviewed the Closeout Agreement in concept and recommended it. The Closeout Agreement is now ready for Executive Committee review. Like any other complex computer system, this system is experiencing periodic"minor bugs". These items have been identified and discussed with HSQ. As a part of the closeout settlement package, these problem areas have been called out as follows: (1) Communication problems related to the operation of the Ethernet system, in particular, possible inconsistent transfer of information; (2) Cycling of the workstations and node problems, that is, equipment shutdowns and startups, causing loss of data and persistent maintenance attention; and (3) Temporary failure of the DCU components, including: communication problems related to the attached PI-Cs and to the central host computers; failures of data concentrators relating to the resource managers, not updating information between paired equipment; the experiencing of incorrect status readings of analog and discrete inputs at the DCUs. The Closeout Agreement provides that the Contractor provide up to 150 manhours of technical/training support to resolve these matters. In addition, HSQ is to provide a $25,000 credit to compensate the Districts for the difficulties experienced as a result of these issues. The Districts have several operating computer systems, of which MISER is one. In April 1994, the Boards authorized staff to procure another system (CRISP), which will provide a uniform platform for our computer needs in the operations of the plant. The MISER computer system was planned to be phased out as are all of the individual plant computer systems and be hooked up to the CRISP system. All of the hardware supplied under this contract will continue to be used. In conclusion, staff finds that this project has been completed in substantial compliance with the plans and specifications. Staff Recommendation Recommend authorizing acceptance of the work as complete, approval of the Closeout Agreement to the full Boards, and file the Notice of Completion as required. JDL:CAC:jt wpd 1pdcaNeb12955"rm JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (12)(b)(4): PDC95-07 Consideration of the following actions relative to Addendum No. 2 to the Professional Services Agreement with Holmes & Narver, Inc. for design and construction services required for Seismic Retrofit at Plant No. 1, Job No. P1-44, and Seismic Retrofit at Plant No. 2, Job No. 122-53, providing for changes to the original scope of work, additional design and construction support services and a reallocation of costs among categories within said agreement: (1) Consideration of motion to receive, file and approve the Planning, Design and Construction Committee certification of the final negotiated fee with Holmes & Narver, Inc. for said services. (2) Consideration of Resolution No. 95-18, approving Addendum No. 2 to said agreement with Holmes & Narver, Inc. for said additional services, with no change in the maximum authorized compensation of$1,997,510.00. Summary In March 1993,the Directors approved a professional services agreement with Holmes&Narver for design and construction support services for Jobs Nos.P1-44 and P2-53,Seismic Retrofit at Plants 1 and 2. The project includes seismic retroft design of treatment plant structures and tanks,including soil stabilization at both plants and the preparation of an emergency response plan. Addendum No. 1 was approved in August 1993,which reallocated funds between categories. In November 1994 the Directors authorized negotiations forthis Addendum. Attached is a staff report that describes the proposed changes and the reallocation of contract amounts in more detail. Existing Change per Amended Agreement Addn. No.2 Agreement Engineering Services, direct labor at hourly rates plus overhead at 166%,not to exceed $1,221,569 $83.137 $2,304,706 Direct Expenses, not to exceed 36.477 4,000 40,477 Subconsultants Fees,not to exceed 611,856 (90,000) 521,856 Fixed Profit 127,608 2863 130,471 TOTAL AMENDED CONTRACT, not to exceed 1$ .997.510 1 997 510 Recommendation `�✓ Receive,file and approve the Planning,Design and Construction Committee certification of the final negotiated fee with Holmes&Narver, Inc.and approve Resolution No.95-18. �,wcouiesncnm,xae COUNTY SANITATION DISTRICTS u of ORANGE COUNTY, CALIFORNIA January 16, 1995 IO GLUSAv2Nur V 0.BUM 8127 M) AIN VAU V.CAUM MA eV2"127 n1a19W2 11 STAFF REPORT Approve Addendum No. 2 to the Professional Services Agreement with Holmes & Narver. Inc for Seismic Retrofit at Plant No. 1 Job No. P1-44. and Seismic Retrofit at Plant No. 2 Job No. P2-53 Summary In March 1993, the Directors approved a Professional Services Agreement with Holmes & Narver, Inc. to prepare plans and specifications and provide construction support services for Job Nos. Pl-44 and P2-53. The project includes seismic retrofit design of treatment plant structures and tanks, including soil stabilization at both Plant No. 1 and 2, and preparation of an emergency response plan. The Directors also approved Addendum No. 1 to this Professional Services Agreement in August 1993, a simple reallocation of funds between categories. The Scope of Work, phased over a twenty-four month period, included five separate design and construction packages. Design packages addressing Class 1 structures at Plant No. 2 are complete. Class 1 structures are considered critical for both safety and to maintain facility operations. The Class 1 seismic retrofit of designs were completed first at Plant No. 2 because it is located directly upon the Newport/Inglewood Fault system. Class 1 structures at Plant No.1 was the next design package. Finally, Class 2 structures and soils stabilization at both plants were to be designed. The original estimated design and construction costs for this work is �..' between $50 and $60 million. The Directors authorized negotiations for Addendum No. 2 in November 1994. The original Scope of Work also included an updated Emergency Response Plan and a training program that would help prepare Districts' personnel for effective action during a seismic or critical event. Staff is recommending that the Plan be deleted from Holmes & Narver's Scope of Work. This Scope of Work also required Holmes & Narver to conduct a seismic/geologic investigation to evaluate the potential for surface faulting at Plant No. 2 during an earthquake associated with the NewpoNinglewood Fault and to design corrective soil strengthening procedures accordingly. It is recommended that some of this work be removed from the Scope of Work. Staff, in conjunction with Holmes& Narver, have determined that this Plan should be removed from the Scope of Work and concluded that it will be done under a separate contract, by others, under the direction of Districts' Safety and Health Officer. With regard to the seismology/geologic investigation, fieldwork related to this task has been completed and the report submitted. Recommendations by the geotechnical subconsultant, Law/Crandall Inc. ("Report of Fault Rupture Hazard Investigation, Wastewater Treatment Plant No. 2, June 13, 1994% states: "Faults identified as having high activity levels (active faults) have a greater risk of surface rupture during the life of the facility. There is no known seismic retrofitting method or other type of remedial measure that would provide a cost-effective means of mitigating surface rupture. Therefore, future Class 1 and Class 2 structures, or structures intended for human occupancy, should not be planned in areas where active faults have been identified. We recommend a 50-foot structural setback from active faults for all future development of the �..11 above-mentioned types of structures at the site. Also, if the risks related to potential service disruption or uncontrolled effluent releases are considered critical, relocation of these structures is the only feasible method of hazard mitigation." D Under Job No. P2-53, Phase 1 studies performed by Dames and Moore (an engineering consultant), two demonstration projects were recently concluded to evaluate two different types of soil stabilization procedures that could potentially prevent liquefaction around existing critical structures. Both of these demonstration projects failed. Neither grout injection nor chemical soil stabilization produced adequate strengthening of the soil. Holmes & Narver recommended a third demonstration project using a more aggressive compaction grouting method and prepared plans for a test at one primary clarifier. During review of this third demonstration project, staff considered the estimated cost of the full scale use of the method ($20 million), the disruption of plant operations, the likelihood and extent of earthquake damage even with the grouting in place, and alternative means of mitigation. Staff concluded that the differential settlement of any structure is estimated to be no more than 3-inches and this can be somewhat mitigated by adding more flexibility to pipe connections in future pipe replacement projects and which, in any case, could be relatively easy to correct by compaction grouting after the event. Staff further concluded that the third soils stabilization demonstration project not be pursued and directed Holmes & Narver not to proceed. In short, this proposed work is very expensive and there is no assurance that the Districts would receive any protection from damage caused by liquefaction and displacement occurring as a result of a large magnitude quake. To mitigate the possible damage that could occur during a major seismic event at Plant No. 2, the Law/Crandall report suggests that critical structures be relocated to an area outside the fault zone. For existing structures, this is impractical and cost prohibitive because it would require the building of replacement facilities and the demolition of existing structures, however, will include best placement to reduce earthquake damage. While proactively protecting all structures from all eventualities that currently appear impractical and impossible, the 1989 Master Plan recommends the storage of vital repair equipment on-site and ready to respond to a major seismic event. By having repair materials on-site and available for immediate use, the Districts would be able to repair existing equipment, pipelines and other critical items in a more timely manner to reinstate the integrity of the facility. Essential items could include pipe repair kits, sections of pipe, couplings, flanges, pumps, and other items deemed necessary to put the plants back on-line. The above would require a change in the Scope of Work with Holmes & Narver, Inc. as follows: 1) provide engineering services to inspect the existing facilities in the theoretical fault zone to determine the most probable damage and means of repair that would be expected in a major seismic event, 2) provide engineering services to prepare plans and specifications to construct an earthquake resistant storage facility to house the strategic materials, 3) provide specifications for the purchase of the strategic materials (these items could be purchased directly by Districts' staff, and 4) provide additional associated construction support and assistance as outlined in the original Scope of Work. Fallowing is a cost summary for Addendum No. 2: ITEM ADD OR (DEDUCT) Deleting,Emergency Response Plan ($107,001) Delete Soils Grouting ($121,007) Emergency Equipment Storage Facility $168,063 Provide Additional Construction Support $23,000 Total Adjustment to Contract -0- -2- ti The summary of the Contract was the proposed change: t.. Existing Proposed Agreement Proposed Amended As Amended Addendum No. 2 Agreement Engineering Services $1,221,569 $83,137 $1,304,706 (direct labor at hourly rates, plus overhead at 166%) not to exceed Direct Expenses $36,477 $4,000 $40,477 Subcontract Fees $611,856 ($90,000) $521,856 Fixed Profit $127,608 $2,863 $130,471 Totals: 1 9$ . 97.510 $ -0- La 97 510 Staff Recommendation Staff recommends consideration of a motion approving Addendum No. 2 to the Professional Services Agreement with Holmes and Narver, Inc. for planning, design and construction services relative to the Seismic Retrofit at Plant No. 1, Job No P1-44, and Seismic Retrofit at Plant No. 2, Job No. P2-53, providing for changes to the original Scope of Work as follows: 1) deleting preparation of the Emergency Response Plan, 2) deleting design services related to soils stability under structures, 3) add design services to provide strategic positioning of emergency repair supplies and equipment, and 4) add associated construction support services, in an increased amount of$0.00, maintaining the total contract amount of$1,997,510. wpdaw,eves�wosot.ss -3- COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA P.O. BOX 8127, FOUNTAIN VALLEY,CALIFORNIA 92728-8127 10844 ELLIS, FOUNTAIN VALLEY,CALIFORNIA 92708-7018 hcecW (714)9624411 February 2, 1995 Boards of Directors County Sanitation Districts of Orange County 10844 Ellis Avenue Fountain Valley, CA 92708 Subject: Certification of Negotiated Fee for Addendum No. 2 to the Professional Services Agreement with Holmes & Narver in Connection with Seismic Retrofit at Plant No. 1, Job No. P7.44, and Seismic Retrofit at Plant No. 2, Job No. P2.53 In accordance with the Districts' procedures for selection of professional engineering services, the Planning. Design and Construction Committee has negotiated the following fee for Addendum No. 2 to the Professional Services Agreement with Holmes& Newer, providing for deletions and additions to the scope of work and additional construction support services in connection with Seismic Retrofit at Plant No. 1,Job No. P7-44, and Seismic Retrofit at Plant No. 2, Job No. P2-53, on an hourly-rate basis including labor plus overhead, plus subconsultants fees, and fixed profit, for no increase in the total not-to-exceed contract amount of $1,997,510.00, as follows: Existing Change per Amended Agreement Addn No. 9 Agreement Engineering Services, direct labor at hourly rates plus overhead at 166%, not to exceed $1,221,569 $83,137 $1,304,706 Direct Expenses, not to exceed 36,477 4,000 40,477 Subconsultants Fees, not to exceed 611,856 (90,000) 521,856 Fixed Profit 127.fin A 7.A6 110471 TOTAL AMENDED CONTRACT, not to exceed 81 Qa7.R1 s1 90� 51n The Planning,.Design and Construction Committee hereby certifies the above final negotiated fee as reasonable for the services to be performed and that said fee will not result in excessive profits for the consultant. kLlnhn-I rnlfne fe/Shnldnn S. Rinn>r John J. Collins Sheldon S. Singer Chair Vice Chair Planning, Design and Construction Committee Planning, Design and Construction Committee W lnhn D I indxr John D. Linder Director of Engineering Planning. Design and Construction Committee HH Haknes&Narwer December 15, 1994 2849-LTR-019 Mr. James R.Harris Project Manager COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P.O.Box 8127 10844 Ellis Avenue Fountain Valley,CA 92728-8127 PROPOSED ADDENDUM NO.2 TO SEISMIC RETROFIT AT PLANT NO. 1, JOB NO.P1-44,AND SEISMIC RETROFIT AT PLANT NO.2,JOB NO.P2-53 Dear Jim: The following is in response to your request for a cost estimate to add and delete work under our Seismic Retrofit contract Items 1 and 2 below are deletions to the contract while Items 3 and 4 are additions. We anticipate that the added scope per Items 3 and 4 will Rol utilize the entire deleted budget from Items 1 and 2. However,because the actual scope of work is not finalized(such as determining the location and size of a new storage facility), and will require development as the work proceeds, we recommend that the total project"not-to-exceed"budget be maintained. The scope is intended to be as flexible as possible to allow for redirection as the work proceeds. Add or(Delete) 1. Deletion of the completion of work associated with the Emergency ($ 107,001) Response Plan. 2. Deletion of the completion of work associated with soils grouting ($ 121,067) construction and testing. This is for the construction and testing only,not the work already performed during the investigation and design of the work. 3. Provide detailed plans and specifications to build a storage $ 168,063 facility for emergency repair equipment and to purchase emergency equipment Provide field survey to investigate the probable locations that piping may fail in a seismic event on the Newport-Inglewood fault Use this information to estimate the equipment that would need to be stored on site. 4. Provide additional construction support related to the $23,100 construction and procurement for No. 3 above. Reserve $ 36,905 Net change to contract $ 0 Post Office Box 6240, Orange, CA 926136240 999 Town 6 Country Road, Orange, CA 92668 Telelax (714) 543-0955 (714) 567-2400 Mr. James R. Harris County Sanitation Districts of Orange County , December 15, 1994 Page 2 A breakdown of the scope of work and budget costs for Items 3 and 4 are included in this letter. To incorporate these changes, a modification to the terms of compensation would be required under our contract for Seismic Retrofit at Plant No. 1,Job No. PI-44 and Seismic Retrofit at Plant No. 2, Job No. P2-53. We refer to page No. 3 of the original contract agreement and Addendum No. 1, dated August 23, 1993. The following changes would apply: 1. Engineering Services 51,221,569 increase to $ 1,304,706 2. Direct Expenses S 36,477 increase to S 40,477 3. Subcontract Fees S 611,856 decrease to $ 521,856 4. Fixed Profit S 127,608 increase to $ 130,471 The proposed change reduces the subconsultant fees to reflect the current contract expenditures and the modifications indicated above, and increases the billable hours to Holmes&Narver for the added scope of work plus the reserve indicated. The net effect to the total project"not-to-exceed"value is Zero. Scope of Work to Survey Critical Facilities Relative to Faults, Inventory Strategic Materials, and Design a Storage Facility INTRODUCTION In preparation for the potential of damage resulting from a surface fault rupture due to an earthquake on the Newport-Inglewood fault CSDOC has requested an engineering cost estimate to 1)survey the location of critical facilities at Plant 2 relative to known fault lines,2) inventory strategic materials which fall within high risk fault areas, and 3) design a storage facility to house replacement strategic materials. DISCUSSION Earthquakes pose several hazards to Plant 2 located in Huntington Beach. GROUND SHAKING can damage existing and new buildings. Holmes&Narver is currently designing retrofits to reduce the risk due to ground shaking. LIQUEFACTION can accompany ground shaking and can also result in damage to buildings. The damage due to liquefaction is less predictable than that due to ground shaking. Law/Crandall performed a study which indicated that liquefaction is a potential risk to Plant 2. Because of the cost of trying to mitigate liquefaction versus the potential benefit, CSDOC has made the decision not to continue the liquefaction mitigation program. U The probability of FAULT RUPTURE occurring at Plant 2 is not as great as ground shaking or liquefaction but would likely be more devastating to affected facilities. Differential displacement of up Mr. James R. Harris County Sanitation Districts of Orange County December 15, 1994 Page 3 to 17 feet can occur across the Newport-Inglewood fault. There is no effective means to design a facility to resist the effects of fault rupture. One step in preparing for the possibility of fault rupture is to construct a storage facility to house strategic materials to replace those damaged by fault rupture. The proposed scope is outlined as follows: A. Survey existing facifities to determine the damage potential in the Newport-Inglewood fault zone. ➢ Map out potential fault zones based on the Law/Crandall study previously performed. Break down the site into zones based on potential for fault rupture. (Example: high, moderate,and low potential.) ➢ Identify potentially affected facilities, equipment, and piping located within the zones identified. B. List strategic materials and equipment needed for emergency restoration of services essential to maintaining primary treatment processes. ➢ Inventory critical equipment and piping within the rupture zones. Identify any additional equipment and piping which are not within the rupture zones, but which may be especially vulnerable to damaged by liquefaction. Submit list for review by CSDOC,and add or subtract equipment from list as indicated by CSDOC. Prepare a final list of strategic materials and submit for CSDOC approval. Note: It is anticipated that CSDOC operations personnel will be available during our survey to help identify critical equipment. ➢ Prepare specifications for this equipment using existing CSDOC contract specifications. C. Provide engineering services to prepare plans and specifications to construct an earthquake resistant storage facility to house the strategic materials. ➢ Identify potential sites where surface rupture is a low risk. Recommend final site for CSDOC approval. ➢ Prepare drawings and specifications for a storage facility. For this estimate, assume a single story structure with a floor area of between 12,000 and 15,000 square feet. Law/Crandall to provide recommendations for site stabilization and foundation design. Assumptions: Floor area is between 12,000 and 15,000 square feet,one-story tall. Demolition not required. Provide ventilation and heating only, no air conditioning. �; CSDOC to review the design at 50%and 1000%completion. Mr. James R Harris County Sanitation Districts of Orange County December 15, 1994 Page 4 D. Provide construction support as outlined in the original scope of work. ➢ Provide engineering support during construction. Budget Costs Task A. Survey faults and critical facilities $ 15,400 Task B. Inventory materials and prepare specifications 25,500 Task C1. Site survey/geoteclutical 17,900 Task C2. Design storage facility 102,400 Task D. Construction support 23,100 Direct costs 4,000 Adjustment to fixed profit(to 10%of engineering fee) 2 863 Total $ 191,163 If I can be provide additional information, please don't hesitate to call me. Sincerely, CA� Carl Sramek Project Manager JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (12)(b)(5): PDC95-08 Consideration of motion authorizing staff to negotiate Addendum No. 3 to the Professional Services Agreement with John Carollo Engineers for design and construction services, preparation of operations and maintenance manuals, and training services re Secondary Treatment Improvements at Plant No. 1, Job No. P1-36, and Secondary Treatment Expansion at Plant No. 2, Job No. P242, to provide for additional design and construction support services. Summary In October 1989, the Directors awarded a professional services agreement to John Carollo Engineers for the design, preparation of plans and specifications, and construction support services for expanding the secondary treatment facilities at both treatment plants. Four separate construction projects have resulted from the design; one (Job No. P2.42-1) is `.� complete, two (Jobs Nos. P1-36-1 and P2-42-2) are currently in construction, and the fourth (Job No. P1-36-2) is in design. As the design projects progressed, several modifications and changes have been included by staff to enhance the treatment process, provide operational Flexibility, increase reliability and meet permit requirements. The major change is the proposed replacement of two existing engine-driven blowers with electric motor drives located in the Blower Building. The engines are no longer allowed to operate due to requirements of the AQMD Permit to Construct for the Central Power Generation System. The construction of Job No. P1-36-2, the major facilities project at Plant No. 1, has been delayed from the original schedule of December 1992 due to less than expected wastewater Flows being treated by the Districts. The current schedule estimates that construction will begin in June 1995- Because of the additional scope design items and added duration to the contract, additional fees have been requested by John Carollo Engineers for design and construction support services. Recommendation Authorize staff to negotiate Addendum No. 3 to the Professional Services Agreement with John Carollo Engineers. J\WGpOPBS19G85N11EB5 i pl JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (12)(b)(6): FPC95-12 Consideration of Resolution No. 95-19, adopting provisions of Government Code Section 31641.04, authorizing two years additional service credit for retirement purposes. summary Gary Hasenstab, Director of Personnel, will present a report adopting provisions of Government Code 31641.04, authorizing Districts'employees to receive two years additional service credit for retirement purposes. The County Employees Retirement Law of 1937 allows the Districts' Boards to determine that it would be in the best economic interests of the Districts for employees who are otherwise eligible to retire to receive an additional service credit of two years as an incentive to retire within a specified period. As a matter of policy, positions vacated through this process may be eliminated or left unfilled for a specified period, thus increasing salary savings potential. The attached staff report describes the potential savings from an early retirement program and the steps needed for implementation. Staff will provide an oral presentation to the Executive Committee at the meeting. Recommendation Approve Resolution No. 95-19, adopting provisions of Government Code Section 31641.04, authorizing two years additional service credit for retirement purposes. n�wrweasucermxam RESOLUTION NO. 95-19 t'4 ADOPTING PROVISIONS OF GOVERNMENT CODE SECTION 31641.04.AUTHORIZING TWO YEARS v ADDITIONAL SERVICE CREDIT FOR RETIREMENT PURPOSES A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA, AMENDING CLASSIFICATION AND COMPENSATION RESOLUTION NO. 79-20,AS AMENDED, RELATIVE TO THE IMPLEMENTATION OF GOVERNMENT CODE SECTION 31641.04 PROVIDING AN EARLY RETIREMENT INCENTIVE • • e a s a a a a s a a s a a a a e a a a a a a a a s a a a a e a a The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the provisions of Government Code Section 31641 .04 providing for the addition of two years of service credit to those employees otherwise eligible to retire are hereby adopted and made applicable to the Districts employees in the following classifications in the Maintenance Department: Collection Facilities Field Supervisor Facilities Manager Foreman and, Section 2. That for a period of five years, or until such time as the full actuarially determined cost of the additional two years service is paid to OCERS, the Districts' Controller will conduct an annual post-audit to verify that the savings exceed the actuarial and associated costs attributable to the additional service credit, and report the findings of that audit to the Finance and Personnel Committee;and, Section 3. That this Resolution shall take effect and be in full force during the period March 1, 1995 through April 30, 1995; and, Section 4. That any other resolution or motion, or portions thereof, that conflicts herewith is hereby repealed and made of no further effect. PASSED AND ADOPTED at a regular meeting held March 8, 1995. KS.ow rw FINANCE AND PERSONNEL COMMITTEE - February 8, 1995 page 3 Districts employees in the following classifications to receive two years additional service credit for retirement purposes. Collection Facilities Field Supervisor Facilities Manager Foreman 2 . For reasons of equity and accelerated attrition, the Directors may wish to consider extension of the two-years service credit offer to eligible employees outside the Maintenance Division. Approximately eight individuals in this category (in addition to those indicated in 1 above) have been identified as having interest in early retirement. There is no estimated savings in extending this offer, even though one position of Operations Supervisor would be reclassified to Senior Plant Operator. There is also no predictable cost. To include individuals outside Maintenance, the provisions of GC Section 31641.04 should be extended to the following classifications. Senior Storeskeeper `..✓ Scientist Builder Operations Supervisor Senior Plant Operator Senior Engineer 2. The Resolution should specify that provisions of the Early Retirement Incentive Program would be effective March 1 through April 30, 1995 and that the total cost savings of deleted positions and positions filled at a lower level shall exceed the total actuarial cost of the additional service credit granted and associated paid leave payoff costs. 3 . For a period of five years, or until such time as the full actuarially determined cost is paid to OCERS, the Districts' Controller will conduct an annual postaudit to verify that the savings exceed the actuarial and associated costs attributable to the additional service credit, and report the findings of that audit to the Finance and Personnel Committee. Y RESOLUTION NO. 95-19 ADOPTING PROVISIONS OF GOVERNMENT CODE SECTION 31641 .04.AUTHORIZING TWO YEARS ADDITIONAL SERVICE CREDIT FOR RETIREMENT PURPOSES A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA, AMENDING CLASSIFICATION AND COMPENSATION RESOLUTION NO. 79-20,AS AMENDED, RELATIVE TO THE IMPLEMENTATION OF GOVERNMENT CODE SECTION 31641.04 PROVIDING AN EARLY RETIREMENT INCENTIVE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the provisions of Government Code Section 31641.04 providing for the addition of two years of service credit to those employees otherwise eligible to retire are hereby adopted and made applicable to the Districts employees in the following classifications in the Maintenance Department: Collection Facilities Field Supervisor Facilities Manager Foreman and, Section 2. That for a period of five years, or until such time as the full actuarially determined cost of the additional two years service is paid to OCERS, the Districts' Controller will conduct an annual post-audit to verify that the savings exceed the actuarial and associated costs attributable to the additional service credit, and report the findings of that audit to the Finance and Personnel Committee; and, Section 3. That this Resolution shall take effect and be in full force during the period March 1, 1995 through April 30, 1995; and, Section 4. That any other resolution or motion, or portions thereof,that conflicts herewith is hereby repealed and made of no further effect. PASSED AND ADOPTED at a regular meeting held March 8, 1995. r�s.aie JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (12)(b)(7): Consideration of Resolution No. 95-20, declaring the Taxable Commercial Paper Program officially retired. umma Both bond rating agencies, Moody's And Standard & Poor's, reduced their rating on the Districts'Taxable Commercial Paper Program during December when funds to make payments were held up in the County bankruptcy. In January, funds were made available and all of the outstanding commercial paper was retired. Standard& Poor's has removed their adverse bond rating from the Districts' credit report but Moody's has not. Moodys has expressed concern that the Districts technically have the ability v to issue new taxable commercial paper and, therefore, might reissue some or all of the $50 million program in the future. Staffs assurances that we have no intention of doing so under the old program is insufficient to Moody's. In order to remove their adverse bond rating, Moody's has asked the Boards take formal action stating that the taxable Commercial Paper Program has been officially retired and will be reissued. This item was reported to the Finance and Personnel Committee on February 15, 1995, but no action was possible as it was not agendized. Recommendation Approve Resolution No. 95-20, taking an official action to formally declare the Taxable Commercial Paper Program retired and, further that no new Taxable Commercial Paper will be issued without first obtaining rating agency review. J IWGPA.l6SAG95W11]B1 RESOLUTION NO. 95-20 TERMINATING THE 1994 TAXABLE COMMERCIAL PAPER PROGRAM A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5. 6. 7, 11. 13 AND 14 OF ORANGE COUNTY, CALIFORNIA, TERMINATING THE 1994 TAXABLE COMMERCIAL PAPER PROGRAM AND DECLARING NO FURTHER REISSUE OF DEBT INSTRUMENTS ISSUED PURSUANT THERETO .. . .. ... . .. .. . . .. .. .. .. .... . . . . . .. WHEREAS, County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14, issued Fifty Million Dollars ($50,000,000.00) in Taxable Commercial Paper notes on January 14, 1994, for the purpose of financing construction costs, maintenance and operation costs and other working capital requirements; and, WHEREAS, said notes provided that they shall not have a maturity greater than 365 days; and, WHEREAS, the entire issue of Fifty Million Dollars ($50,000,000.00) matured on December 7, 1994, January 4, 1995 and January 20, 1995, and all principal and interest has been paid in full; and, V WHEREAS, the Districts have determined that no further need for said borrowed funds exists. NOW, THEREFORE, the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That no portion of the Fifty Million Dollars ($50,000,000.00) in Taxable Commercial Paper notes issued January 14, 1994, shall be reissued; and, Section 2. That the January 14. 1994. Taxable Commercial Paper Program is hereby terminated. PASSED AND ADOPTED at a regular meeting held March 8, 1995. R.= JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (12)(b)(8): EXEC95-02 Consideration of the following actions relative to the professional consulting services needed to study and recommend improvements to mechanical problems discovered during the 1995 winter storms (Job No. J-15-2), as follows: (1) Consideration of motion authorizing staff to issue a purchase order to John Carollo Engineers in an amount not to exceed $80,000.00 for emergency study of the Ocean Outfall booster Pumping Station pumping systems, Operations & Maintenance manual revisions, as needed, and additional staff training. (2) Consideration of motion authorizing staff to issue a purchase order to Flow Science for a total amount not to exceed $10,000.00 for expert hydraulic analysis of the Ocean Ouffall Booster Pumping Station. (3) Consideration of motion authorizing staff to issue a purchase order to Angelo Rossini for a total amount not to exceed $5,000.00 for support mechanical testing with vibration analysis. Summary Bob Dolan,Director of Operations,will present a report on the performance of the Ocean Outfall Booster Pumping Station during the January 4, 1995 major storm. The outfall system pumped 550 million gallons per day(mgd), 115% above the systems design of 480 mgd. Several pump station mechanical limitations were observed. Staff has hired consultants under the General Managers signature authority to begin the evaluation needed to plan modifications required to improve the station. Work to date has totaled$18,700 to hire two consultants, one (who was the original designer of the station,John Carollo Engineers)for $17,000 to prepare a plan of study to analyze mechanical problems,gather data and perform field studies and the second(a vibration consultant,Angelo Rossini)for$1,700 to assist with the field measurements. Emergency authorization for professional services totaling$95,000 is now requested of the Board to continue this need work. Recommendation 1. Staff recommends emergency authorization for consulting services for further study of the pumping systems of the Ocean Outfall Booster Pumping Station,revise the 0&M manual as necessary,and provide staff training awarded to John Carollo Engineers,for an amount not to exceed$80,000(scope attached). 2. Staff recommends hiring John List of Flow Science for a sum not to exceed a total of$10,000 for expert hydraulic analysis of the Ocean Outfall Booster Pumping Station(scope attached). 3. Staff recommends hiring Angelo Rossini to support mechanical testing with vibration analysis for not to exceed $5,000. Jrcmwnasv,Geswa li COUNTY SANITATION DISTRICTS of ORANGE COUNTY, CALIFORNIA January 16, 1995 ICSAA ELLIS AVENUE REFA 004 FOUMAIN VALLEY.CALIFORNIA 9272e-8127 01.19624411 MEMORANDUM To: File From: Robert J. Ooten Subject: Storm Event Summary, January 4, 1995 The purpose of this memorandum is to document data and make recommendations concerning the January 4, 1995 rain storm. The storm produced record rain throughout the Districts' service area, which caused record District system sewage flows. The treatment plants received, treated and discharged a record 550 mgd, 65 mgd above the previous high flow of 485 mgd. Recommendation include the following: 1. Immediately fix mechanical limitations of high motor heat, high current, high voltage and high amperage to minimize mechanical damage and further increase �..✓ capacity. 2. Develop peak flow data gathering summary sheets for post storm event analysis. 3. Update the operation and maintenance manual and provide training on optimum equipment operation. 4. Hire an expert analysis of the pump station inlet hydraulics. Weather Forecast The weather forecast provided no indication of the magnitude of the rainfall. It was early in the rain season when major storms generally do not occur. The weather forecasters had predicted a much milder storm. The actual rains were new records, approaching a 100 year storm in parts of the basin. The Operations staff monitor the weather predictions as part of their contingency planning. The Chief Operators called for Maintenance support in the early afternoon when the storm's intensity began to be apparent. Cominaencv Plan V Each plant has prepared storm watch contingency plans. Both plants had pumped down the collection system wetwell. January 16, 1995 REF# 004 Page Two Construction Impacts The rehabilitation of the Metering and Diversion (M&DI gates at Plant No. 1 caused a hydraulic flow capacity limit. The contract provided for the gate replacement to be done before the rainy season. The contract being behind schedule, limited Plant No. is hydraulic capacity. The Sunflower screw pumps were not available due to the lack of completion of the gates being replaced and the lack of availability of one of the 40 mgd screw pumps due to a stop log being stuck in the screw pump from a contractor incident. Plant and District Flow Plant No. 1 Plant No. 1 flow peaked at 6 p.m. January 4, 1995 at 240 mgd. Average daily flow is 80 mgd. The flow taken into Plant No. 1 began to rise at the normal time at 10 a.m. and continued to rise steadily, peaked at 6 p.m. and receded steadily from the peak. Plant No. 1's design peak flow is 216 mgd. The influent pumping capacity is 210 mgd with 30 mgd standby. All four MSPs at the new Headworks and one of the two at the old Headworks were on-line at peak leaving only one 30 mgd pump at Headworks No. 1 for standby. Excess flow was diverted to Plant No. 2 at the M&D structure. Plant No. 2 Plant No. 2 influent flow peaked at 335 mgd from 10:45 p.m. to 11:45 p.m. on January 4, 1995. The average daily flow at the outfall was reported at 330 mgd, which is low since the flow recorder would not register outfall flow above 500 mgd. The Plant No. 2 design peak influent flow is 372 mgd. Plant No. 2 influent pumping capacity is 288 mgd plus 288 mgd standby capacity. The MSPs were able to maintain the Headworks wetwell, which had been set at minus 12. The wetwell was not lowered to below operating level of minus 12 because "B" Headworks MSPs were in service as well as all available pumps at "C" Headworks. There were 8 main sewage pumps on at peak flow. MSP No. 2 shutdown requiring the use of No. 10 at "B" Headworks. The influent pumping was increased at 9:15 to further lower the Headworks wetwell. This resulted in a false peak of about 30 mgd for about one and one-half hours. The wetwell was able to be lowered one foot over the one and one- half hours of pumping. Peak flows, without the increase in influent pumping, was estimated to be 520 mgd. January 16, 1995 `..� REF# 004 Page Three District Flow The Districts peak flow pumped was 550 mgd. The peak flow occurred from 9:30 to 11:00 p.m. The Districts' main outfall pumping system (GOBS) design capacity is 480 mgd plus 120 mgd standby. The treated water is pumped through a 120" land section outfall to a surge tower and a five-mile long outfall. The tide, which influences the outfall capacity, was low at minus 0.5 at 6 p.m. but rose steadily to 4.6 feet at 11 p.m. during peak pumping. All five outfall booster pumps were being run at 91% or more of rated speed to pump the 550 mgd. Actual flow pumped was 115% of GOBS design capacity of 480 mgd. The Foster pump stations four 70 mgd units were put in service, but pumped no flow when the surge tower elevation was above 60 feet. The pumps were put on because of an erroneous surge tower level reading and were left on from 5 p.m. to 11 p.m. The Foster pumps would be effective in pumping to the 78-inch emergency outfall if this had been activated, which is why they were left on during the storm. Two of the Foster pumps were run on the emergency generation. The generators had to be fueled while they were being run. The water level in the surge tower peaked at about 80 feet at the 11 p.m. The surge tower top is elevation 88.0 feet on Plant No. 2 datum. This equals elevation 87.53 mean sea level. Elevation 87.53 corresponds to the water level (bubbler) elevations. The surge tower instrumentation was wrong due to a closed air valve in the Electrical shop resulting in artificially low readings. Power Usage Plant No. 2 power usage peaked at 17,000 kW between 10 and 11 p.m. The plant had five 3,000 kW generators on line and was using the 800 kW turbine. The plant was importing 200 kW at the time. The plant had shut off dewatering, digester mix pumps and the secondary plant, including the main air compressor, the aeration reactor mixers, RAS and WAS pumps, and PEPS pump. The plant staff wanted to match the electrical load to generation to protect generation in the event Edison went down. SCE did not lose power through the January 4'" storm at either plant although there were multiple outages throughout the county area. A number of trees were blown down at Plant No. 2. This is a concern because shallow rooted Eucalyptus grow next to the 69 kV substation, which need to be removed. Power was being used at the Foster station that was being wasted. Amount unknown. Power usage peaked at Plant No. 1 at just above 5,000 kw. The plant power usage `�✓ barely exceeded generation levels. No effort was needed to be made to keep the January 16, 1995 REF# 004 Page Four power production near the power usage. Plant No. 1 emergency generation is also more substantial than Plant No. 2's. Hence, loss of generation would be less perilous. Ocean Outfall System The outfall carried a flow of 550 mgd at a tide of 4.6 feet with a surge tower elevation of about BO feet. The backup emergency 78-inch outfall was not activated. The capacity of the outfall was higher than expected based on the recent inspection which showed many ports plugged and portion of the outfall diffuser being one-half full of material. Capacity measurement done by the Districts and JCE in December 1994 indicated a system "n" of approximately .0145. Original design allows for a system "n" up to .015. The high flow may have reduced the outfalls resistance to flow. The system "n" value measured at peak flow reduced to 0.0115, which is significant. The "n" value compares to a near new outfall. The low "n" value dramatically increases the outfall flow capacity. The outfall was not the limiting factor in the outfall system on the day of the storm. The mechanical occurrences in the outfall booster pump station became the limit to pumping more flow. Mechanical Problems at OOBS The pumps and drives experienced high pump vibration, high motor stator temperature and high current alarms. The following specific alarms were experienced: 1. When running the General Electric load commutation inverter drives with high water rate of flow, drive Nos. 1 through 5 had high pump vibration alarms when the drives exceed 85% of the drives rated speed. The design pump speed varies from 100 to 360 rpm, hence 85% of drive rated speed is 321 rpm. Vibration measurements in the past confirm potential high vibration above 300 rpm when using one pump. System operation vibration analysis needs to be performed. 2. Drive Nos. 3 and 5 had all six stator winding temperature measurement points in alarms, and drive Nos. 1,2 and 4 were close to their alarm limits after running a couple of hours at about 90% of the motors rated speed. 3. Drive Nos. 3 and 5 were alarming for high current alarm at 90% of the motors rated speed. The drives should have sufficient power to run at up to 102% of rated speed without overloading (this should be verified through testing). January 16, 1995 REF# 004 Page Five 4. Drive Nos. 1 and 5 were alarming for high power demand with the motor at 90% of its rated speed. 5. Drive No. 3 shutdown at 10:21 p.m. for phase 2A stator winding high temperature shutdown. The drive was running at 92.5% of rated speed when it shutdown. After the shutdown occurred there was a slight increase in the wetwell level. The pump was restored to full operation in about 30 seconds. After the drive was restarted, there was a noticeable drop in the wetwell level due to an increase in pumping. The speculation was that the pump was air bound. If air bound, the motor load should have decreased. To verify that the other four drives were not experiencing the same problem, each drive speed was manually adjusted. The wetwell level was changing in relation of the drives change in speed. Hence, drive No. 3 was the only drive to be experiencing the problem during this time. NOTE: It was determined that the flapgate failed at the same time as pump No. 3 went off and was restarted. Hence the increase in pumping was probably due to the flapgate failure. Having the fifth GOBS pump on does not add very much pumping capacity (20-30 mgd) at peak flows. 6. The harmonic filters were disconnected from the drives during this storm event. 7. At this pumping capacity it was not possible to maintain the wetwell level at the current designated set point of 7.30 feet. The wetwell peaked at 9.2 feet due to the lack of pumping capacity due to the various mechanical problems and due to not opening the 78` emergency outf all. The river overflow is 9.7 feet. 8. Several parameters were not being used or recorded by staff the night of the storm. JCE has developed a list of parameters such as rpm, suction and discharge pressure on the pump, etc., that should be documented during peak flow events in the future. Better information gathering will assist the staff and consultants in providing solutions to maximize usage of equipment. In summary, the 0&M staff successfully brought record flows into the plant, treated the wastewater and pumped the effluent to the ocean. �.J January 16, 1995 REF# 004 �J Page Six Recommendations 1. Immediately fix mechanical pump and motor problems of heat, high current, high power vibration and harmonics before equipment is damaged and to allow equipment to perform at higher capacity than 92% of rated speed. 2. Develop pump diagnostics to improve understanding of storm flows on pumping equipment by consultants. 3. Hire independent expert analysis of the OOBS wetwell hydraulics.to verify drawdown and for vortexing and cavitation analysis by consultants. 4. Update the 1989 operation and maintenance manual and provide training on optimum operation and control of the GOBS. 5. Construct emergency generation and storage projects (J-33) to add levels of reliability for these extreme pumping situations and complete electrical stability and loadshed projects Q33-34) to further improve reliability by Engineering. U 6. Review all jobs for hydraulic capacity construction impacts. Schedule work during non-rainy seasons by Engineering and staff. 7. Review Storm Contingency Plans and improve based on new information by Chief Operators and staff. 8. Evaluate changing instrumentation on flow meter to record peak events above 500 mgd. 9. Regularly check critical instrumentation such as surge tower level sensing by Operations and Maintenance. 10. Fix printer or install new one so data can be easily retrieved. Robert J. Ooten Director of Operations RJO:ct V EMERGENCY AUTHORIZATION `..� TO OPTIMIZE OPERATION OF THE OCEAN OUTFALL BOOSTER STATION, UPDATE OPERATIONS AND MAINTENANCE MANUAL, AND PROVIDE OPERATOR TRAINING Purpose The purpose of this report is to advise the Board that certain mechanical systems limited the capacity of the Ocean Outf all Booster Pump Station (GOBS) while it was operating at 115% above its design capacity (550 mgd). Emergency authorization is requested to hire consultants for a sum not to exceed a total of $114,000, to provide services to immediately plan, study, analyze and recommend work to optimize operation by removing mechanical limitations, update the operations and maintenance manual, and train the Operations staff to further strengthen the outfall system. Background The Districts' GOBS design was started in 1983. Construction began in 1987. It was commissioned for operation in 1990. Operations as the lead COBS began in June 1993. A detailed COBS time line is attached to this report. y The storm of January 4, 1995 produced record rain throughout the Districts' service area. The treatment plant received, treated and discharged a record 550 million gallons per day (mgd) of wastewater. The COBS has a rated capacity of 480 mgd with four pumps operating, and has one 120 mgd standby pump. While operating the OOBS at 70 mgd (115%) over its rated or design capacity, several potential mechanical and/or hydraulic limitations were identified. The pumps and motors experienced high vibration, motor temperature and electrical voltage and amperage. Staff wrote a report summarizing the COBS performance during the major storm, and identified mechanical systems that limited flow capacity. A copy of the staff report, dated January 16, 1995, is attached. John Carollo Engineers and a vibration consultant have been hired to assist staff with the evaluation of the COBS operation during the storm. The consultant has assisted staff in developing a plan of action to evaluate the OOBS operation, gathered data, performed field hydraulic and mechanical tests, and developed diagnostic evaluation data summary sheets for future storms. The staff and consultant evaluation and testing of the GOBS have led to fixing the apparent electric motor overheating problem by revising the alarm settings, and developing revised OOBS operating criteria and control procedures that reduce equipment vibration to acceptable levels under average daily flow conditions. To date, staff has authorized expenditures of $18,700 for the consultant and for `✓ vibration testing of the COBS, and has written a scope of work for hydraulics experts to analyze the COBS inlet hydraulics. OOBS Emergency Authorization Request , Page Two �..� OOBS Additional Work Further study and testing are required to remove the limitations of the mechanical systems to pump peak storm flows above the design capacity of the OOBS, and to study inlet OOBS hydraulics to ensure no limitations exist to pumping future peak storm flows. The further work recommended by staff and consultants is as follows: 1. Analyze and correct high electrical, amperage and voltage readings. 2. Investigate high-flow potential for hydraulic vortexing cavitation and air entrainment, which can lead to pump damage, noise and vibration. 3. Provide for automatic operation of the harmonic filters to improve the variable frequency drive electrical motor operation. The variable frequency drives can send electronic distortion that limit or harm the generators. 4. Update the draft O&M manual to final status, incorporating present operating experience and the present studies. 5. Train staff in recommended operating and control ranges to optimize operation of `.✓ the station. 6. Hire an independent expert hydraulic analyst to study the OOBS inlet hydraulics at flows above peak design to determine if pump vibration at the higher flows is related to influent hydraulic design or station operation, and write the recommendation report. Recommendations 1. Staff recommends emergency authorization for consulting services for further study of the mechanical systems of the GOBS, update of the 0&M manual, and staff training for John Carollo Engineers, for an amount not to exceed $80,000 Iscope attached). 2. Staff recommends hiring John List of Flow Science for a sum not to exceed a total of $10,000 for expert hydraulic analysis of the OOBS (scope attached). 3. Staff recommends hiring Angelo Rossini to support mechanical testing with vibration analysis for not to exceed $5,000. U m.�oc�aiwumv�c mvarzraa.aes `...' OCEAN OUTFALL BOOSTER STATION IOOBS) TIME LINE May 1983 - John Carollo Engineers awarded pre-design contract September 1986 - General Electric awarded $4.0 million contract to provide pumps, drive shafts and variable frequency drive systems. November 1986 - John Carollo Engineers awarded final design July 1987 - Advanco awarded $18.5 million contract to construct OOBS. November 1989 - Draft 0&M manual completed. Staff trained by consultant. February 1990 - Operational test completed. March 1990 - Advanco work closed out. OOBS operated by pump power operators as peak pumping system to save $800,000 per year in electricity until Central Generation system completed. April 1992 - Treatment plant operators trained to operate peaking OOBS. June 1993 - Central Generation started up old I.C. Engine portion of outfall stations decommissioned. OOBS becomes primary effluent pumping station. Foster electric outfall station becomes back-up. January 4, 1995 - OOBS pumps 70 mgd over design 480 mgd during 100 year storm. Mechanical and hydraulic systems limits observed. January 10, 1995 - COBS pumps 40 mgd over design of 480 mgd during major storm. February to - Emergency operation mechanical and hydraulic system June 1995 studies, 0&M manual update, operator training completed. n.°w'ioxv�wwauEc cwwoarwux Flow science I m.P od re. /y�� '4/�ACE 599 N.Far Oaks Ave..Pasatlena.CA 91103 (e1e)3e1.1194 FAX(818)301.9827 rWn �yIG�VGa 135E Hancock St.,Lansdale,PA 19445 (215)381-SM FAX(218)3814828 February 13, 1995 County Sanitation Districts of Orange County P. O. Box 8127 Fountain Valley, CA 92728-8127 Attention: Robert J. Ooten Subject Evaluation of Outfall Booster Pump Hydraulics Dear Mr. Ooten: This letter proposal is in response to your request of January 31, and follows on our visit to Treatment Plant No. 2 last week. It addresses a Scope of Work and Budget for Flow Science to provide an independent assessment of the problems associated with the operation of the outfall booster pump station on the night of January 4, 1995. As we discussed with Mark Esquer,during the period 5 pm to 11 pm on the night of January 4 the pump station was handling an estimated flow in excess of 500 mgd. During the period of 8-10 pm it is believed that the flow exceeded 550 mgd. It is understood that for the duration of these high flows the five pumps were vibrating but that pump No. 3 had excessive vibrations, and further, that at about 9:30 pm it was tripped offline by either a temperature or vibration sensor. Subsequently, when the pump was restarted the major vibrations in this pump had disappeared. We believe that it should be possible to explain the vibrations of the pumps and even recreate the circumstances that led to the vibrations, since it appears that the problem is definitely not connected to any mechanical failure in the pump station. Our initial response to the information received so far is that the pumps may well have been operating in a range where the NPSH available,combined with inlet flow conditions,led to cavitation within the pump volute. However, this is a very preliminary indication that will need careful substantiation with proper analysis. The following Scope of Work and Budget are proposed to produce a report for the Sanitation Districts that will present an explanation for the problem and suggest specific courses of action that may be followed to prevent a recurrence. Mazy Robt. Ooten/OCSD February 13, 1995 Page 2 Scope of Work Task 1 Visit the site and prepare a database of all relevant information related to the hydraulic conditions of January 4, including interviews with operators and visual inspection of the wet well hydraulics. Principal: 1 day Task 2 Prepare an analysis of the hydraulic conditions, including flow rates, relevant head losses, velocities, net positive suction head available, pump cavitation index, and relate to the pump performance curves. Principal: 3 days Task 3 Prepare a detailed report on the results of the investigation and provide specific recommendations on test procedures for an on-site evaluation. Principal: 2 day Task 4 Attend meeting at Sanitation Districts' offices to present results of analysis and report. Principal: 1 day Budget The following budget is based on Flow Science's schedule of labor costs for 1995. Principal 7 days @ $ 1200 $ 8,400 Secretarial 8 hours @ $ 45 360 Travel 300 miles @ $0.27 81 Total cost not-to-exceed $ 8,841 L.� Robt. Ooten/OCSD February 13, 1995 Page 3 Schedule The report will be completed within two weeks of receipt of an authorization to proceed. Relevant Other Information Flow Science provides hydraulic consulting services to most of the major public agencies and corporations concerned with water and wastewater in California, Washington, Nevada, and Hawaii, specifically including Los Angeles Department of Water and Power,County Sanitation Districts of Los Angeles County,San Diego County Water Authority, San Diego Metro, Seattle Metro, City and County of Honolulu, Colorado River Commission, City and County of San Francisco, Chevron USA, and Southern California Edison. We would be pleased to provide deatiled references should you require them. Details of Flow Sciences insurance coverages are provided on th attached information sheet. All work on this project will be performed by the �+ undersigned, Flow Science's Principal Consultant, for whom a detailed c v. is also included. We appreciate the opportunity to be considered for service to the County Sanitation Districts of Orange County and look forward to discussing the results of our work with you. Sincerely, E. John List, Ph.D., P.E. Principal Consultant i.d FLOW SCIENCE - INSURANCE COVERAGE The firm's insurance coverage is as follows: 1. Workers' Compensation as required by State law and Employers' Liability of $1,000,000. 2. General Liability of $2,000,000 covering general, product/contractual, personal/advertising, fire and medical. 3. Auto Insurance of$1,000,000 for all hired and non-owned autos. 4. Professional Errors & Omissions insurance of$1,000,000. Flow Science has never experienced a claim against any of its insurance policies. U `.' ERICSON JOHN LIST Professor of Environmental Engineering Science California Institute of Technology Pasadcna, California 91125 (818) 3954402 PERSONAL Citizenship: U.S.A. Binhdate: March 27, 1939 Place of Binh: Whakatane, New Zealand Home Address: 1996 Midlothian Drive, Altadena, CA 91001 EDUCATION 1965 Ph.D. California Institute of Technology (Applied Mechanics and Mathematics) 1962 M.E. University of Auckland, N.Z. 1962 B.Sc.(Math) University of Auckland, N.Z 1961 B.E. (First Class) University of Auckland, N.Z. POSITIONS HELD �....' Dr. List has been Professor of Environmental Engineering Science at the California Institute of Technology since 1978. He joined the faculty at Callech in 1969 as an Assistant Professor,after spending three years as a lecturer and senior lecturer at the University of Auckland. For the period 1980-1985, he was Executive Officer for Environmental Engineering Science at Caltech. TEACHING EXPERIENCE Fluid mechanics, turbulent diffusion, density-stratified flow, flow in porous media, introductory oceanography and meteorology. Classical applied mathematics, singular perturbations, non-linear waves, mathematical programming and simulation, probability and statistics, solid mechanics. RESEARCH INTERESTS Turbulent diffusion, buoyancy-modified flows, panicle coagulation, coastal ocean processes, transient flows, flow in porous media INSTITUTE AFFAIRS Professor List has served on sixteen different administrative and faculty committees, including a term as Vice-Chair of the Faculty(1979-81), and chair of the following Faculty Committees: Athletics and Physical Education (1975-79), Curriculum (1981-84), Membership and Bylaws (1979-81), and Nominating (1978-79). He mmcnUy serves on the JPL Classified Rcscarch Oversight Committee. EDITOR L� Journal of Hydraulic Engineering, American Society of Civil Engineers, 1984-1989 MEMBERSHIP Fellow of American Society of Civil Engineers Chair. Hydrologic Transport and Dispersion Committee, 1983-94 Chair, Awards Committee, Hydraulics Division, 1994 Co-Chair, Third International Symposium on Stratified Flows, 1987 Consulting Engineers Association of California Chair, Engineering Excellence Committee, 1989 AWARDS AND HONORS Fulbright Scholar, 1962 National Science Foundation Award for Special Creativity, 1982 Who's Who in America (43rd Edition) Who's Who in Engineering Who's Who in the West REGISTRATION Professional Civil Engineer No. 36791, State of California VISITING COMMITTEES University of Califomia, Irvine, School of Engineering, 1983, 1989 Stanford University, Palo Alto, Department of Civil Engineering, 1984 University of British Columbia, School of Engineering, 1990 BOARDS Flow Science Incorporated, Pasadena, California (Chair) 1982-Present City of Pasadena, Blue Ribbon Commission 1976-1978 CONSULTING Professor List has consulted with more than 150 industrial organizations,consulting engineers and governmental agencies,including Southern California Edison, Chevron, IBM Corporation,Exxon,Cargill Corporation, City and County of San Francisco, City of Seattle,City of San Diego, City of Los Angeles, Los Angeles County, Sacramento County, U.S. Corps of Engineers, U.S. Navy, Metropolitan Water District of Southern California,and the Marine Review Committee of the California Coastal Commission. He has authored reports in the following areas of work:gcothemrzl Bows, river control modeling, power plant cooling systems, brim and wastewater diffusers, dredge spoil disposal, river dispersion, solar heat storage systems,reservoir destratification and mixing,well testing and failure,pulsation control and water hammer, pipeline failure, groundwater mass balance, ocean current and temperature analysis, acoustic resonance in piping systems, gas transfer, and ocean dispersion. `...� PUBLICATIONS Professor List is co-author of the texts Mixing in Inland and Coastal Waters (Academic Press. 1979). Turbulent Buoyant lets and Plumes (Pergamon Press, 1983), and Ground Water Developmem Micy, 19,90). In addition, he is the author or co-author of the following refereed publications: [I) "Steady flow of precipitation to an infinite series of tile drains above an impervious layer," J. Geophys. Res., 69: 3371-3381, 1964. [2] "A quasi-stable density-stratified flow in a saturated porous medium," Proc. 2nd Aus. Conf. Fluid Mech., Auckland, N.Z., December 1965. [3] "Lateral dispersion in saturated porous media," J. Geophys. Res., 72: 2531-2541, 1967 (with N.H. Brooks). [4] "A two-dimensional sink in a density-stratified porous medium," J. Fluid Mech., 33: 529-543, 1968. 151 "An exact solution for a diffusive flow in a porous medium," J. Fluid Mech., 36: 17-19, 1969. [61 "laminar momentum jets in a stratified fluid," J. Fluid Mech., 45: 461-574, 1971. [71 "A technique for smoothing river flows during hydroelectric power production; Water `�✓ Res. Research, 7(6): 1437-1447, 1971 (with R.B. Tattle). [8) "Energy and the environment in Southern California," Engineering and Science, 35(2): 14-17, 1971. (9) "A study on disposal of brine in an estuary; J. Water Polln. Corti. Fed., 45(11): 2335-2344, 1973 (with A.B. Pincince). 1101 "Turbulent entrainment in buoyant jets and plumes," J. Hyd. Div., ASCE, 99(HY9): 1461-1474. September 1973 (with J. Tmberger). 1111 "Turbulence measurements in a two-dimensional buoyant jet using laser-Doppler velocimetry," Proc. LDA Symposium, Tech. Univ. of Denmark. Copenhagen, August 1975 (with N.E. Kotsovinos). [121 "Hydraulic modeling of thermal outfall diffusers - Interpretation of results," Proc. XVI fAHR Congress, Sao Paulo, Brazil, July 1975 (with R.C.Y. Koh). [131 "Variations in coastal temperatures on the Southern and Central California coast," J. Geophys. Res., 81(12): 1971-1979, April 1976 (with R.C.Y. Koh). [14] "Spreading of buoyant discharges," Proc 9th Intern. Conf. Heat and Mass Transfer, Im. Centre for Hcat and Mass Transfer, Dubrovnik, Yugoslavia, 171-182, September 4, 1976 (with 1.-C (hen). [151 "Plane turbulent buoyant jets - Part 1: Integral properties," J. Fluid Meth., 81(1): 25-44, June 9. 1977 (with N.E. Kotsovinos). [16) "Turbulent jets and plumes," Ann. Rev. of Fluid Mech., 14: 189-212, 1982. [171 "Formation of fmnW waves in densil-induced fluid spreading," Symposium on Flows in Stratified Fluids, ASME Winter Annual Meeting, Boston, MA, 1983. [181 "Monte Carlo simulation of panicle coagulation in continuous size distributions. 1: Brownian motion and fluid shearing," J. Fluid Mech., 143: 367-385, 1984 (with H.J. Pearson and I.A. Valioulis). [191 "Monte Carlo simulation of particle coagulation in continuous size distributions, 11: Interparticle forces and the quasi-equilibrium hypothesis," J. Fluid Mech., 143: 387411, 1984 (with I.A. Valioulis and HJ. Pearson). (201 "Numerical simulation of a sedimentation basin, 1: Model development," Env. Set. Tech., 18: 242-247, 1984 (with I.A. Valioulis). [211 "Numerical simulation of a sedimentation basin, IC Design application," Env.Sci.Tech., 18: 248-253, 1984 (with I.A. Valioulis). [221 "Collision efficiencies of diffusing spherical panicles accounting for hydrodynamic, van der Waal's and electrostatic forces," Adv. Colloid and InterfSci., 20: I-20, 1994 (with I.A. Valioulis). (231 "A numerical evaluation of the stochastic completeness of the kinetic coagulation equation," J. Atmos. Sci., 41(16): 2516-2529, 1984 (with I.A. Valioulis). (241 "Statistical and spectral properties of tracer concentration in round buoyant jets," /m. J. Heat and Mass Trans., 30(10): 2059-2071, 1987 (with PX Papanicolaou). [251 'Turbulence structure near a sharp density interface," J. Fluid Mech., 189: 189-209, 1988 (with IA Hannoun and HJ.S. Fernando). [261 'Turbulent mixing at a shear-free density interface,"J. Fluid Mech.,189: 211-234, 1988 (with I.A. Hannoun). [271 'Investigations of round vertical turbulent buoyant jets," J. Fluid Mech., 195: 341-391, 1988 (with P.N. Papanicolaou). [281 -lire Third International Symposium on Density-Stratified Flows," J. Hydr. Eng., Prue. ASCE 1987, 114(2): 125-133, 1988 (with G. Jirka). [291 "Large-scale structure in the far field of buoyant jets," JFldd Mech., 209: 151-190. 1989 (with D. Papantoniou). [301 "Diffusion and dispersion in coastal waters,"J. Hydr. Eng., 116(10):1158-1179, 1990 (with G. Gartrell and C.D. Winans). `� `...' [31] "Kinetic analysis of virus adsorption and in activation in batch experiments," Water Res. Research, 29(7):2067-2085, 1993 (with Stanley Grant and Mary Lidstrom). [32] "An experimental investigation of vertical mixing in two-layer density-stratified shear flows." Dynamics of Oceans Atmos., 19:147-174, 1993 (with G. Sullivan). 1331 "Transition from jet plume dilution to ambient turbulent mixing," Recent Research Adv. in the Mech. ofTurb.Jets and Plumes,P.A.Davies and M.J. Valente Neves(eds.) Kluwer Academic Publishers, pp. 1-11, 1994 (with Regina Dugan). [341 "On mixing and transport at a sheared density interface,"J. Fluid Mech. (in press) (with G. Sullivan). 1351 "Sudden pressure drop and pipeline failure - Case studies," (Accepted for pub. ASCE). �s.o' JOHN CAROLLO ENGINEERS 10 PHOENIX.AE • WALNUTCREES.CA SANTAANA.CA ELFASO.Tx SANBERNARN CA - Vl M .CA SAHDIEGO.CAN?BAHERSFIELD.CA FRESNO,CA - SALTLANECIW.UT SACRAMENTO.CA - SANJOSE.CA IASVEGAS,NV - RORRANO,OR February 15. 1995 WOX31020 County Sanitation Districts of Orange County P. O. Box 8127 Fountain Valley. CA 92728-8127 Attention: Mr. Bob Ooten Subject: Proposal and Scope of Work for OOBS - Miscellaneous Engineering Assistance to Optimize Operation and Update O&M Manual Dear Mr. Ooten: Per your request, we are pleased to provide a proposal to assist the Districts with certain Items of work in connection with your project to optimize operation of the Ocean Outfall Booster Station (OOBS). The proposed Scope of Work is set forth in the following attachment. Our proposed scope Includes four items of work with one optional future task. The optional future task is for Optimization of the number of pumps. This work can be done at a later date, or the Districts may choose to accomplish this work without help from John Carollo Engineers (JCE). We have not proposed work In connection with OOBS bubblers and software re-programming. We estimate total effort to be 592 hours at an estimated cost of $74.000, We proposed to accomplish the work at cost based on actual effort expended at our standard fee schedule rates plus cost for travel and subsistence. Our standard fee schedule is attached. We will not exceed the estimated $74.000 unless there is a change of scope and there Is subsequent authorization from the Districts. A schedule to complete the work Is also attached. We propose Walt Howard as the project manager to be supported by Tom Hendrey (mechanical). and George Hughes (electrical). These three engineers, as well as myself, are very famiiiar with the Districts effluent disposal system and the GOBS. Thank you for the opportunity to make this proposal. We are looking forward to assisting the Districts on this important project. Very truly yours. JOHN CAROLLO ENGINEERS nv- K. Wason SKW:WRH:kj Attachment 5:\COHIAACM1\D\CSOOL OB LiR e4NiA ANA C<1PeORNIG 921Da •W 5E0-4900 F4% 17141 5404349 SCOPE OF WORK FOR CSDOC - OURS \� MISCELLANEOUS ENGINEERING ASSISTANCE TO OPTIMIZE OPERATION AND UPDATE O&M MANUAL 1. Phase B Pump Station Test Perform a two-day test during high flows for Investigating Pump Nos. 3 and 5 operation dose to rated flow. head and speed. Investigate for potential vortexmg. cavitation, air entrainment into pump suction piping. noise and vibration. Repeat the test using Pump Nos. 3 and 4 and also Pump Nos. 1 and 2. Also test Pump Nos. 3. 4. and 5 dose to 360 mgd total flow at rated head and speed If adequate water can be stored in the collection system. Determine appropriate pump operating ranges(limit on speed and flow per pump) and wetwell levels for satisfactory operation at various speeds when operating two pumps. three pumps. and four pumps. Analyze data for vibration. winding temperature and amps at full load operation. Compare this data to available readings from full load testing during 1989 startup. Summarize findings in a letter report. 2. Assist CSDOC Task Force on Connection of Harmonic Filters Provide up to 40 hours of engineering assistance to CSDOC Task Force for connecting harmonic filters to their corresponding LCI drives. Provide sketches for automatic Interconnection so that Nters come on whenever corresponding LCI drives is operating. Consult with LCI and filter manufacturers as needed to help staff get the work completed and tested. 3. Update Draft O&M Manual to Final and Provide Training Update draft O&M manual to include the following.- Incorporate Districts' comments. • Incorporate District's experience to date In operating OOBS. Modify operation write-up to OOBS as lead pump station. • Include setpomt control system in addition to or instead of proportional level control system. • Extend pump curves to maximum recommended flow limits. • Revise setpoints of various parameters as presently Included In the equipment controls. • Revise Chapter 3 "System Operation" and Chapter 4 "Standard Operating Procedure: Include pump speed Whits for various combination of pumps to Prevent pump operation out of the recommended operating range. thereby preventing excessive noise or vibrations. • The quallty of the final O&M Manual should match the P1-34 & P1-20 projects L..� O&M Manuals. s�Commnrnw\cs .oa scr 1 • Write up full-scale testing procedures: - Testing individual pumps with bypass flow meter. - Full-scale testing of each half of pump station annually. - One more testing procedure to be selected by the Districts. • Provide operator training (two different shifts) on revised operation and control details. 4. General Consulting Services The ENGINEER shall provide general consulting services as requested by the Districts. This includes attending four meetings (two for O&M Manual. one for harmonic filter and one for discussing Phase 11 field test results). preparing meeting notes. project administration and assist the Districts on an as-needed basis for issues related to GOBS. A total effort of 100 hours is included for this task. Optional Future Task 1. Optimize GOBS Operation for Energy Conservation (To be done in the Future) Participate In OOBS testing for a seven-day period to compare two pump versus three pump operation. Prepare a letter report summarizing the data observed including speed. efficiency. power draw. vibration. noise. motor amps, pump suction and discharge pressures. etc. Determine the recommended operation strategy to minimize energy consumption while providing satisfactory pump station operation. �a..l 5\C0% a NCsooc oB s<v 2 Estimated l[maome h Bit CMmry IUr ma Plaftieta of Orange County hfi�giaee�vg A.t W nice Faw...erM Total EouIDated. Budget. Toal InrJuding. T"k PIC f1 IN -0E/EE WP H. P7rPetreear. 1. Phaae 11 Pump Smuon Test 20 28 14 4 w d8.000 2. Harmonic Filters A Wtoutt 0 0 40 2 42 $5.000 3. Updaa O&M Manual 20 20 320 24 384 It"." 4. General Con.Wung 48 48 0 4 100 $15.000 TOTAL 88 96 374 34 592 874.000 PIC - Partner-In-Charge-Sarman Wason PM - Project Manager-Walter Hoaard ME- Mechanical Engineer-Tom Hendry EE- Electrttal Engineer-George Hughes WP- Ward Pmcessing s\covnu %csooc oe scr JOHN CAROLLO ENGWEERS FEE SCHEDULE As of March 1. 1995 Santa Ana Office Hourly Rate Partners (P) (P) $150.00 Engineers/Scientlsts (E/S) Engineers/Scientists (E/S) (E/S)VIII 131.25 (E/S)VII 128.00 (E/S)VI 121.25 (E/S)V 108.50 (E/S) rV 97.00 (E/S) 111 88.25 (E/S) II 78.00 (E/S) I 75.50 Engineering Aides (EA) MA) VII 101.50 (EA) VI 85.25 (EA) V `..✓ (EN IV 76.50 (EA) III 59.00 (EA) II 52.00 (EA) I 34.50 Engineering Technicians (ET) (Ell VII 86.50 (ET)VI 79.25 (ET)V 72.50 (ET) IV 63.50 (ET) III 53.50 (ET) lI 48.50 (ED 1 -- Support Staff Word Processor 62.00 Clerical 47.50 Office Aides 27.75 Computer Computer Equipment (PC) 10.00 CAD/Gmphtcs (Processing Time) 15.00 Word Processor(Processing Time) 10.00 Travel and Subsistence at cost Mileage .35/mile Subconsultant Cost + 10% Other Direct Costs Cost + 10% S:wommn \csooc-oascn 1 MISCIIW09NCSWCIIMIS CDRR1 County Sanitation Districts of Orange County OOBS ENGINEERING ASSISTANCE Preliminary Schedule 1996 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL PHASE II Testing HARMONIC --- ------ -- FILTERS IIIIIIII[ --- - """ "" O REVIEW O & M MANUAL "" GENERAL CONSULTING COUNTY SANITATION DISTRICTS OF ORANGE COUNTY �` r+ JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (12)(b)(9): Consideration of motion to receive, file and approve Ernst & Young Human Resources Review Report, dated January 1995 (copies enclosed in Directors' agenda packages). Summary The Boards approved an addenda to the professional services agreement with Ernst & Young to evaluate the human resources functions of the Districts. Attached is their report and an outline of their presentation. Recommendation Receive, file and approve Ernst & Young Human Resources Review Report, dated January 1995. J\W GCCLIBSAGBSN11]fiB f ( � County Sanitation Districts of Orange County -T Rios oFo9�ycF c a z z < o o a c� vwv p c�7 NcTHE � Human Resources Review - Final Report January 1995 JERNST&YOUNG LLP r JERNST&YOUNG LLP • 515 South Flower Stren a *one: 213 977 3200 Los Angeles,California 90071 February 10, 1995 Mr. John Cox, Jr. Joint Chairman County Sanitation Districts of Orange County 10844 Ellis Avenue Fountain Valley,CA 92728 Dear Mr. Cox: Ernst and Young is pleased to present the final report of the review of Human Resources for the County Sanitation Districts of Orange County. We appreciate the assistance provided by Districts' management and staff in completing the project. Should you have any questions regarding this report,please contact Mr. Larry Seigel at (714)252-2402,Ms.Elizabeth Van Denburgh at(213)977-3880 or Ms. Shawn Shope at(213) 240-7055. Very truly yours, t4*1 t e7r LL? cc: Executive Committee Mr. Blake Anderson Mr. Gary Hasenstab Enclosures County Sanitation Districts of Orange County Human Resoumes Review Table of Contents Page Executive Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I I. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 II. Findings,Solutions and Action Plans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 I. Develop and maintain integrated Human Resources policies and procedures . . . . . . . . . . . . . . . . . . . . . . . . . 16 2. Maintain updated job descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 3. Improve quality and cycle-lime of the non-exempt performance appraisal process(PRAN) . . . . . . . . . . . . . 19 4. Improve quality of the Management Performance Review Program(MPRP) . . . . . . . . . . . . . . . . . . . . . . . . .23 5. Focus coordination and expanding training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27 6. Improve the sourcing, selection, hiring and position control processes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32 7. Decrease lead times for and improve quality of the new hire orientation program . . . . . . . . . . . . . . . . . . . . .36 8. Outsource sexual harassment training and improve overall sexual harassment program . . . . . . . . . . . . . . . .38 9. Expand and improve cross-organizational communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40 10. Improve Human Resources planning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45 11. Improve Human Resources measurement and reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47 12. Improve organizational structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52 Appendices A( VST&YOUNG LLP Executive Summary Ezecutive Summary County Sanitation Districts of Orange County Human Resources Review Executive Summary Objectives Project objectives were: ■ Assess the role and effectiveness of the Human Resources function ■ Identify additional areas where Human Resources can provide value to the Districts ■ Develop action plans to improve the Human Resources function Scope Primary focus on: ■ Staffing ■ Employee relations ■ Performance management ■ Training and development ■ Human Resources planning ■ Human Resources measurement and reporting ■ Organizational structure Secondary focus on: ■ Safety/Security ■ Payroll ■ Benefits Administration Our scope was primarily focused on a review of the functions performed within the Human Resources department and included a high-level review of the new hire orientation and safety and training programs within the various departments.The scope of our review did not include the review of the labor relations and compensation processes. J( rST&YOUNG LLP I ` County Sanitation Districts of Orange County Human Resources Review Approach The following provides a high-level description of our project approach: ■ Conducted interviews and focus groups ■ Reviewed and analyzed documentation ■ Documented and evaluated process flows ■ performed detailed testing of various Human Resources performance(e.g.,cycle time to him, percent of Dis- tricts' employees receiving sexual harassment training) ■ performed comparison of benchmarking measures Key Findings Our key findings arc summarized below: ■ Lack of basic Human Resources infrastructure including: • Integrated Human Resources policies and procedures manual • Current job descriptions • Validated performance management systems • Coordinated training program • Current employee handbook • Employee communication mechanisms • Human Resources planning • Insufficient Human Resources measurement and reporting • Under-utilized Human Resources Information System(HRIS) ■ Human Resources is primarily focused on the handling of transactions and lacks a proactive orientation toward customer service 01 ERNST&YOUNG LLP 2 County Sanitation Districts of Orange County Human Resources Review at Key Human Resources metrics that were identified are given below: • 38 percent of the workforce have not received sexual harassment training.The Director of Personnel indi- cates that this number would be substantially lower had attendance logs been generated for all classes • Hiring cycle time for external hires averages 94 days • Cycle time for the non-exempt performance appraisal process averages 70 to 100 days,resulting in reviews being past due an average of 43 days and retroactive pay 64 percent of the time Action Plans A matrix of recommended action plans and their priority,proposed timeline and project manager is provided below.Action plans are labeled high,medium or low priority based upon their significance to establishing a cus- tomer focused and value-added Human Resources infrastructure. Action Plan Lead Responsibility Priority Timeline Discussion Page(s) 1 Develop and maintain integrated Human Resources policies and Gary Hasenstab H Two months 16-17 procedures 2. Maintain updated job descriptions Dawn McKinley H Six months 18 3 Improve quality and cycle-time of the non-exempt performance Gary Hasenstab H Throe months 19-22 appraisal process(PRAN) 4 Improve quality of the Management Performance Review Program Gary Hasenstab H Six months 23-26 (MPRP) 5. focus coordination and expand training Gary Hasenslab M Six months 27-30 6 Improve the sourcing,selection,hiring and position control pro- Gary Hasenstab M Six months 31.34 cesses 7 Decrease lead limes forand improve quality of the new hire orients- Judy Bucher L Six months 35-36 !' lion program P�� 'ST&YOUNG LLP ( t a County Sanitation Districts of Orange County Human Resources Review Action Plan Lead Responsibility Priority Timeline Discussion Page(s) B Outsource sexual harassment training and improve overall sexual Blake Anderson H Three months 37-38 harassment program 9. Expand and improve cross-organizational communication Gary Hasenslab M Six months 3943 10. Improve Human Resources planning Blake Anderson H Three months 4445 11. Improve Human Resources measurement and reporting Gary Hasenslab M Six months 46-49 12. Improve organizational structure Blake Anderson H Six months 50-52 C061* efiefifs The following are costs to implement the action plans: ■ Staff time to develop and implement programs including updated Human Resources policies and procedures, revised performance management systems,Human Resources planning,measurement and reporting,coordi- nated training,succession planning and position control ■ Resources to develop employee handbook,performance management instruction booklets and supervisory training,integrated Human Resources policies and procedures,employee handbook and employee feedback mechanisms ■ Additional staffing requirements including Training Administrator,possible labor negotiation consultant and outside training1source firms and additional costs related to filling the Personnel Supervisor vacancy The following highlight key benefits to be achieved from action plan implementation: ■ More accessible Human Resources policies and procedures and increased consistency in their application ■ Valid job descriptions ■ Enhanced performance management through improved review quality ■ Increased training coordination including planning,resource allocation and implementation JERNST&YOUNG LLP 4 County Sanitation Districts of Orange County Human Resources Review ■ Enhanced and expanded sourcing through use of search firms ■ Internal benchstrength of talent to fill critical positions ■ Increased position control ■ Reduced hiring cycle times ■ Smoother new hire transition ■ Increased awareness of sexual harassment and professionalism of sexual harassment training classes ■ Improved communication of employee feedback ■ Objective measure of Human Resources performance ■ Enhanced Human Resources service orientation °( !ST&YOUNGLLH ( (. 5 County Sanitation Disincts of Orange County Human Resources Review 1. Introduction Ernst&Young conducted a review of the Human Resources function of the County Sanitation Districts of Orange County(CSDOC).This section presents the scope,objectives and approach of our review as well as an overview of the Human Resources function. Scope and Objectives The objectives of our review were to: at Evaluate the current role and effectiveness of the Human Resources function ■ Identify areas where Human Resources can provide additional value to the Districts in Develop implementable action plans to improve the Human Resources function The primary focus of our review was to assess the following: at Staffing as Employee relations at Performance management at Training and development at Human Resources planning in Human Resources measurement and reporting in Organizational structure The secondary focus of our review was to provide a high level assessment of the following: at Safety/Security at Payroll at Benefits administration VSf&YOUNG LLP 6 County Sanitation Districts of Orange County Human Resources Review Our scope was primarily focused on those areas controlled by the Human Resources department and included a high-level evaluation of the new hire orientation and safety and training programs within the various departments. In addition,our review specifically did not include the review of the labor relations and compensation processes. Approach Ernst and Young's approach was designed to provide an evaluation of CSDOC's Human Resources function and to identify areas for improvement.Our approach included the three phases outlined below: ■ Phase I • Conducted interviews and focus groups • Reviewed and analyzed documentation • Developed process flows ■ Phase II • Conducted detailed testing of Human Resources files and logs • Validated preliminary findings • Performed comparison of benchmarking measures ■ Phase III • Developed findings and action plans Phase I interviews and focus groups included a cross-section of the Districts including Board members,manage- ment,and employee representatives from all departments and locations.Interviews and focus groups were used to collect preliminary information which was then validated through detailed testing,document review or further interviews.Phase I also included flowcharting of the non-exempt performance appraisal,Management Perfor- mance Review Program(MPRP)and hiring processes.Tltese process flows are shown in Appendices A, B and C, respectively. J► ERNST&YOUNG UP 7 County Sanitation Districts of Orange County Human Resources Review Phase 11 involved conducting detailed testing of the following: ■ Employee personnel files ■ Non-exempt performance appraisal logs and tracking sheets ■ Sexual harassment training logs ■ Job descriptions Phase II also included a comparison of benchmarking measures.The 1993 HR Effectiveness Report,which is pub- lished by the Society for Human Resource Management(SHRM)/Saratoga Institute and surveys over 400 compa- nies according size,was used to compare the following measures: ■ Human Resources Headcount ■ Hiring ■ Workers' Compensation ■ Turnover Overview of the This section provides an overview of the Human Resources function including its mission,role,organizational Rufnan Resources structure and background. Function Mission/Role The stated mission of the Human Resources department is to: Provide a high level of professional expertise and support in the development and implementation of the Dis- tricts'Personnel policies,procedures and programs, and to provide proactive and responsive assistance to managers,supervisors and employees in the proper administration of those policies and procedures;to support Districts'organizational units in the pursuit of realization of their respective missions and objectives through optimization of individual and group effectiveness. MY 'ST&YOUNGLLP County Sanitation Districts of Orange County Human Resources Review In line with its mission,Human Resources'identified role is to: ■ Provide consultative services to the operating departments and to develop their ability to make and execute Human Resources related decisions.The philosophy of the Human Resources department is to allow depart- ments to retain ownership of their employees' Human Resources issues ■ Act as final arbiter only in disciplinary decisions where there is substantial legal risk Organizational Structure The Human Resources organization than presented on the following page outlines the functions which report to the Director of Personnel including: ■ Safety/Security ■ Payroll ■ Core Human Resources functions of staffing,compensation,benefits administration,employee and labor rela- tions, HRIS,equal employment opportunity and Human Resources planning This chart reflects that there is currently no centralized training function. In addition,the organization chart details the 23.9 FTEs which report through Human Resources and indicates that Human Resources has been operating at a headcount factor of one core Human Resources employee for every 74 employees in the organization. If the vacant Personnel Supervisor position were included in that number,the head- count factor would lower to 1:66.The number of Human Resources FTEs used to calculate these headcount factors does not include Safety/Security,Payroll or floaters but does include workers' compensation and ridesharing as core employees.These metrics compare to a headcount factor of 1:84 in organizations of similar size and fall approximately between the 25 and 50 percentile.CSDOC headcount factor figures arc computed as an average of "ending personnel"from the 1993-94 fiscal year employee listing reports. JERNST&YOUNG LLP 9 County Sanitation Oisidds of Orange County Human Resources Review County Sanitation Districts of Orange County Human Resources Organization Chart 23.9 Gary Hasenslah Dlreclor of Personnel § 1 YF 12.9 Tarn bswsy Vaunt bayBWw aeee klol@uY .M.MVY FN 6ugsa.�sa.q ParavkW PermoM Mtlset Smb Pemnnel paieooW AnaW ro...rrw• SupxAwr laerauahv) arelYn li anman.l a"a � 6.1 Jeff R<ea tArvb WYm y6oweMw laenilka) Phea 1 6ecwlryaelr wNNrwnkJln BA f/ule.6a.c _ ��b� 6r.Ia .CMM iI 6srm TumGawl� awsA W wee (aaeahs,AIWC) Rf eN JeM Kwa Pent aeeMe Man eecmlary T�ece LaIM Lkrk 1 Ew Hope^ '— Lle�klFloelm) Three Secunly sfeflem petllbne Temporary slefus employees working e0 hours per week On AoW,sne easighpuhl as General Manager's Se ralary \ 10 ,VSr&YOUNGLLP County Sanitation Districts of Orange County Human Resources Review Human Resources Background This sub-section presents background,related to the infrastructure of the core Human Resource department,the non-exempt performance appraisal process,the Management Performance Review Program and budgetary restric- tions on hiring, which is pertinent to our review. Infrastructure Since the inception of the Districts in 1954,the Director of Personnel position has been filled on and off for only a combined total of 10 years,the last 4 years being during the tenure of Gary Hasenstab.Likewise,until recently, Human Resources staff had developed through the ranks with little formal training.This history has led to a trans- actional based and reactive organization which lacks the necessary infrastructure from which to operate a customer focused and service oriented Human Resources department.The following examples highlight the lack of a strong infrastructure: ■ The Human Resources Information System was not purchased until July 1992 and not utilized for on-line employee data or applicant tracking until August 1993.The system,which is currently being under-utilized, consists of the following: • AM 2000-Applicant Tracking System • HR 2000-HR system • TD 2000-Training tracking module to be implemented January 1995 • Safety and position tracking modules ■ The Personnel Supervisor position has been vacant for almost two years.This vacancy has significantly con- tributed to Human Resources' reactive focus ■ The following 1991/1992 proposals made to Districts' management,which would have helped to build an effective Human Resources infrastructure,were never implemented: • Development of a Human Resources policies and procedures manual • Redesign of the non-exempt performance appraisal process • Revision of the Personal Responsibility in Daily Effort(PRIDE)program JERNST&YOUNG UP 11 County Sanitation Districts of Orange County Human Resources Review Non-Exempt Performance Appraisal Process The Performance Review and Notification (PRAN) process is used to evaluate the performance of approximately 450 non-exempt employees. Reviews are tied to employee anniversary dates and employees are no longer eligible for increases once they reach the top step.The PRAN process is flowcharted in Appendix A. Management Performance Review Program (MPRP) The following provides a brief history of the MPRP: ■ The MPRP was developed in 1984 to reward and encourage exceptional performance.The annual program applies to approximately I50 exempt employees ■ The MPRP was revised in 1991 to: • Achieve greater focus on employee development • Emphasize future goal setting and achievement • Establish market at the midpoint rather than the top of the pay range • Tighten salary allocation procedures ■ The MPRP pool for the 1993-94 fiscal year was not initially funded.The Professional and Supervisory Bar- gaining Unit responded in Fall 1993 by obtaining professional representation from the Federation of Public Sector Workers ■ The MPRP pool for the 1993-94 fiscal year was retroactively set at 3.8 percent with a range spread of zero to five percent.This spread was lower than the previous spreads of zero to twelve percent ■ A union review team has been created to evaluate the MPRP process Budgetary Restrictions on Hiring The following budgetary restrictions on hiring have been imposed since 1992: ■ The General Manager instituted a hiring/promotion freeze in September 1992 which lasted until approximately July 1993.This freeze restricted hiring/promotion on all but essential positions and required that essential posi- VST&YOUNGLLP 2 - County Sanitation Districts of Orange County Human Resources Review tions be justified to the General Manager for approval ■ In the 1994-95 budget year,the number of positions from the prior year was carried over but without the dol- lars to fill them is The General Manager instituted an indefinite hiring freeze on December S, 1994 based on the current financial status of Orange County Safety/Security Background Traditionally the centralized safety function has been undersourced.As a result,it has focused more on addressing immediate firefighting needs than on program development,compliance or long-range planning.In August 1991, with the hiring of the current Safety Manager and the upgrading of that position to a manager level,the Districts began to grow the centralized safety function.The following chronology outlines the increasing emphasis on Safety: is August 1992-Half-lime Safety intern was hired is March 1994-Two dedicated Safety Coordinators were named in the Operations Department as July 1994-Security came under the Safety umbrella and the Security Supervisor was dedicated 75 percent to Safety ■ December 1994-A Hazardous Materials Specialist and a half-time contract Safety Trainer were hired.Prior to the addition of the contract Safety Trainer,safety training was performed reactively on an ad hoc basis but was not presented as a comprehensive training package With this addition of resources,Safety is becoming more proactive. Its identified role is to maximize employee involvement in the safety program and have employees and departments be accountable for their own safely. Accomplishments include: ■ Evolution of a Districts-wide safety committee ■ Development of an emergency response team ■ Purchase of anew materials safety data sheet management software,which will allow on-line employee access and minimize the risk of out-of-date materials safety data sheets in the field JERNST&YOUNG LLP 13 County Sanitation Districts of Orange County Human Resources Review ■ Assessment of steps needed to achieve full OSHA compliance at Development of confined space and lock-out tag-out programs This move toward a larger safety role for Security personnel parallels Security's move toward a more non-intrusive security approach.Security is becoming less law enforcement oriented(e.g.,uniformed guard at the front desk)and mote oriented toward customer service. $ST&YOUNG LLP C 7 II. Findings, Solutions and Action Plans ` it.Findings,Solutions and Action Plans County Sanitation Districts of Orange County Human Resources Review 11. Findings, Solutions and Action Plans The following pages present action plans for improving CSDOC's Human Resources function.These action plans are based on analysis of interview/focus group data,documentation,process flows and detailed testing and are out- lined in the following format to facilitate implementation: ■ Findings ■ Solutions ■ Costs/Benefits ■ Implementation Framework 1M WIN 1111anMa OIIonM all Sill eamn0a 8- .1 OM10iffeal iFamMu I. Human Resources Policies and Wocebmes i g. Job Desnylbea 3. Non ExaminePetlormanse Pypmlael O j Process lPRPN) a. Menegemam PedmmenxRl PorramlMPRPI n 5. Training 6. Sourdrig SeMcearvllaingrPoaalm Comrol I T. Hew Hire orenlalbn 6. Sesxl Haassmenl Program fl 9. tanmuruulun 10. Hunan Rxomxe Planning 11, Human Resources Mxsummenl and Reporting 12. orgaosalbxl Savors IST&YOUNG LLP l i County Sanitation Districts of Orange County Human Resources Review Action Plans 1. Oelrelop and Findings maintain integrated sr Human Resources policies and procedures are interspersed throughout years of Board resolutions and manage- Human Resources ment memos rather than compiled and indexed by subject in a single user-friendly format.This lack of clear policies and documentation makes it difficult to access Human Resources policies and procedures and results in: procedures • Inconsistent interpretation of policies and procedures • Employee perceptions of favoritism • Parallel policies and procedures manuals being developed by departments ■ A Human Resources policies and procedures manual was developed in 1991 but never adopted.This manual is now out-of-date ■ Board resolutions related to Human Resources policies and procedures have been consolidated and are expected to be reviewed and approved by Joint Boards in early 1995 Solutions ■ Utilize consolidated resolutions and 1991 proposed policies and procedures as a platform to develop a current Human Resources policies and procedures manual.Policies and procedures proposed in 1991 would need to be updated and rewritten for clarity and comprehensiveness ■ Organize Human Resources policies and procedures manual by subject in a user friendly format with table of contents,tabs and replaceable pages ■ Designate person to update and maintain Human Resources policies and procedures manual ■ Update Human Resources policies and procedures manual yearly based on new Memorandums of Understand- ing(MOU) ■ Provide separate announcements of major Human Resources policies and procedures changes ■ Revisit departmental operating policies and procedures to determine which should be standardized districts- wide JERNST&YOUNG LLP 16 County Sanitation Districts of Orange County Human Resources Review ■ Train and hold managers accountable for uniform interpretation and application of Human Resources policies and procedures Costs/Benefits costs ■ Staff time to update,integrate and maintain Human Resources policies and procedures ■ Materials to produce Human Resources policies and procedures Benefits ■ Cross-organizational knowledge of Human Resources policies and procedures ■ Consistent understanding and application of Human Resources policies and procedures ■ Foundation for new employee handbook Implementation Framework Timeline: Two months Proposed Project Leader: Gary Hasenstab Proposed Team Members: General Manager Department Heads General Counsel Employee Committee W- IST&YOUNGLLP r C 7 County Sanitation Districts of Orange County Human Resources Review Action Plans 2. Maintain updated Findings job descriptions ■ lob descriptions for Maintenance(management excepted)and Operations were reviewed/updated in August 1994. Engineering job descriptions were mviewed/updated in August 1993 and March 1994 ■ Job descriptions for Technical Services, Finance,Human Resources,Department Heads, Maintenance man- agement and the secretarial classifications were reviewed/updated in November 1990 and March 1991 ■ Job descriptions for 23 classifications were last reviewed prior to 1990 ■ Managers indicate in focus groups and interviews that job descriptions written in March 1991 and prior are no longer valid Solutions ■ Maintain updated jab descriptions.Job descriptions should be reviewed every three years to determine their validity and updated when necessary Costs/Benefits Costs ■ Staff time to update and maintain job descriptions Benefits ■ Valid selection tool ■ Valid evaluation tool Implementation Framework Timeline: Six months Proposed Project Leader: Dawn McKinley Proposed Team Members: Department Heads J ERNST&YOUNG t I P 18 County Sanitation Districts of Orange County Human Resources Review Action Plans 3. Improve quality Findings and cycle-time of the non-exempt • Based on our sample of 110 employees,cycle time for the current state Performance Review and Notification performance (PRAN)process averages 70 to 100 days,resulting in reviews being past due an average of 43 days and retro- active pay 64 percent of the time.These delays are caused by the following: appraisal process (PHAN) • Too many forms • No parallel processing of forms. Forms are processed in three sequential phases with three to five approval levels for each • Too many hands touching fortes.Our sample of 200 PRAN tracking sheets showed the following: - PRAN form changes hands an average of 6.4 limes in the department alone - PRAN held in department an average of 17.4 to 30 days • Too many levels of review.The PRAN and Request for Performance Notification(RPN)fortes are approved by five levels and the Performance Action Notice(PAN)form is approved by three to four • PRAN forms are being tracked manually.A sample of 413 employees showed that 181 PRAN forms,or 43.8 percent, were issued less than four weeks prior to the effective date of the review. Human Resources' informal standard is to issue PRAM forms a month in advance ■ The PRAN process is further characterized by the following: • Minimal employee involvement. Employees do not have the opportunity to provide input regarding their performance until after the review has been finalized.Employees often do not receive management's response to their comments on the RPN • Inconsistent skill levels of reviewers • Lack of consistency of ratings across supervisors • Trail-based versus job-related feedback IST&YOUNGLLP ( ( 3 t County Sanitation Districts of Orange County Human Resources Review • Lack of consequence management for review compliance • Very little tie-in of review process to promotions ■ In 1992 a revised employee performance review process was proposed to streamline the process of non- exempt performance appraisal and enhance the meaningfulness of performance feedback.This proposal has been revived and is expected to be implemented in January 1995.The proposed system would greatly improve the existing PRAN process through: • Redesigned/consolidated forms • Joint goal setting • Outcome-based feedback • Inclusion of an employee development section • Systematic ongoing feedback • Reduced approval levels • Computerized tracking ■ See Appendix A for flowchart of current PRAN process Solutions ■ Ensure timely implementation of the proposed employee performance review process with the following mod- ifications: • Redesign process to allow employee input prior to finalization of review.Add self-appraisal worksheet to prompt dialogue during performance discussions • Increase emphasis on ongoing feedback by encouraging consistent coacbing and counseling and promot- ing use of critical incident files.These systems may lessen the need for quarterly review meetings,allow- ing one mid-year touchbase instead • Develop instruction booklet for supervisors and employees including: - Program philosophy JERNST&YOUNG LLP 20 County Sanitation Districts of Orange County Human Resources Review - Critical dates - Program design - Examples of specific and measurable performance objectives - Ratings definitions - Discussion of ratings errors • Provide supervisory training on the following: - Program design - How to write specific and measurable performance objectives - How to provide meaningful employee feedback - Mechanisms for ongoing feedback • Evaluate video training alternative for modelling performance feedback • Build accountability for quality and timeliness into managers'performance reviews • Enable linkage to promotion decisions by instituting a quality control mechanism to monitor inter-rater reliability and ensure that performance feedback is job-related,specific and measurable • Validate performance expectations against job descriptions • Include career planning component and link development plan to career planning • Provide forms in disk format Costs/Benefits Costs ■ Resources to develop instruction booklet and supervisory training course including possible video component. Cost estimate for footage and editing for a half-hour training video is$3,000 to$5,000 ■ Staff time to deliver and undergo supervisory training related to the non-exempt performance appraisal process J `!ST&YOUNGLLP r I County Sanitation Districts of Orange County Human Resources Review ■ Staff time to provide ongoing coaching and counselling,set goals,solicit employee input and monitor review quality Benefits ■ Enhanced performance management is Improved quality of reviews • Accuracy • Meaningfulness • Timeliness ■ Increased employee involvement and ownership in review process ■ Increased morale because of timely and accurate performance feedback and timely salary increases ■ Lower cycle limes ■ Lessened legal risk through improved documentation ■ Valid selection tool Implementation Framework Timeline: Six months Proposed Project Leader: Gary Hasenstab Proposed Team Members: General Manager Department Heads INERNST&YOUNG LLP 22 County Sanitation Districts of Orange County Human Resources Review Action Plans 4. Improve quality of Findings the Management Performance Review w Managers and subordinates express concern that the MPRP does not"incentivize"performance and therefore does not meet its stated goal of providing"...an incentive for consistent and meritorious performance."The Program (MPRP) pool percentage is viewed as an entitlement at the low end of performance and is not viewed as significant enough to impact performance at the high end of performance.In addition,percentage spreads are not seen as large enough to differentiate top from bottom performers and thus are not effective performance drivers ■ There is widespread employee dissatisfaction with the MPRP.Employees express in focus groups and inter- views inequity concerns relative to the step process,market rates and the stated intent of the program.We iden- tified that zero percent of employees were in the top salary quartile in the 1993 and 1994 performance years. Some portion of outstanding employees should reside in the top quartile to effectively reward performance ■ Fiscal year I993-94 reviews were completed haphazardly because they were not initially tied to a salary increase or Certain MPRP procedures have not been communicated since the roll-out of the revised program in 1991 e.g. pro-rated procedure for new hires.In addition,overall MPRP policies and procedures do not exist in any acces- sible format,though they are referenced to in the MOU to There has been no training on the MPRP since the revised program was rolled-out in 1991 ■ Comments to support review ratings generally reflect job responsibilities rather than performance outcomes. This pattern is seen at the top levels also.Department Head reviews are typically narrative essays which do not reflect specific and measurable performance objectives ■ There is variability across the districts in the way managers are reviewing their subordinates.Reviews are not being calibrated across supervisors,making them invalid selection tools for promotions ■ Though promotional postings indicate position requirements,guidelines for what individuals can do to achieve promotion are unclear ■ See Appendix B for flowchart of the MPRP VST&YOUNGLLP ( 3 County Sanitation Districts of Orange County Human Resources Review Solutions ■ Ensure reviews are completed and given annually for all exempt personnel regardless of monetary increase ■ Redesign process to allow employee input prior to finalization of review. Add self-appraisal worksheel to prompt dialogue during performance discussions ■ Increase emphasis on ongoing feedback ■ Develop instmction booklet for supervisors and employees including: • Program philosophy • Critical dates • Program design • Examples of specific and measurable performance objectives • Ratings definitions • Discussion of ratings errors ■ Provide supervisory training on the following: • Program design • How to write specific and measurable performance objectives • How to provide meaningful employee feedback • Mechanisms for ongoing feedback ■ Evaluate video training alterative for modelling performance feedback at Institute a quality control mechanism to monitor the consistency of ratings across supervisors and ensure that performance feedback is job-specific and outcome versus responsibility-based ■ Build accountability for quality and timeliness of MPRP feedback into managers'performance reviews ■ Utilize computerized tracking and reporting system to facilitate review issuance and compliance JERNST&YOUNG LLP 24 County Sanitation Districts of Orange County Human Resources Review • Place MPRP fors on disk to facilitate timely completion of reviews ■ Validate performance expectations against job descriptions ■ Establish linkage to promotions ■ Relate ratings definitions in performance dialogue to concrete examples of the performance results and behav- iors required to achieve various ratings so that employees know how to reach the next highest rating level ■ Include career planning component and link development plan to career planning ■ Recognize constraints of union environment in development and implementation of action plan.Union mem- bership approval would be required for all substantive program changes i.e., involving more than changes to administrative procedures.In instances where substantive changes are proposed,develop a plan to achieve union approval ■ Consider setting standard percentage increases by rating category and announcing the percentage ranges at the beginning of the performance year.The following is an example: 8- 10 percent Outstanding 6- 8 percent Exceeds Expectations 4 -6 percent Meets Expectations 2-4 percent Improvement Needed 0- 2 percent Unacceptable In the above example,all employees rated outstanding could expect to receive the same percentage increase, which could range from 8 to 10 percent.In addition,consider making the percentage spread wide enough to differentially reward performance at the top and low ends.Although these changes could not be implemented until the 1997-8 fiscal year and would require passage by union membership,the proposed changes would motivate performance and thus achieve the stated goals of the MPRP Costs/Benefits Casts ■ Resources to develop instruction booklet and supervisory training course including possible video component. Cost estimate for footage and editing for a half hour training video is $3,000 to$5,000 J� IST&YOUNG LLP ( ( i County Sanitation Districts of Orange County Human Resources Review ■ Staff time to deliver and undergo supervisory training related to the MPRP ■ Staff time to provide ongoing coaching and counselling,set goals,solicit employee input,monitor review qual- ity and negotiate substantive changes to the MPRP ■ Significant funding to allow the differential percentage spread necessary to motivate performance.This issue would need to be addressed by the Board Benefits ■ Enhanced performance motivation ■ Improved quality of reviews • Accuracy • Meaningfulness • Timeliness ■ Lessened legal risk through improved documentation ■ Valid selection tool ■ Reduced inequity concerns Implementation Framework Timeline: Six months Proposed Project Leader: Gary Hasenstab Proposed Team Members: General Manager Department Heads Chair of Union MPRP Review Committee Committee of Division Managers JERNST&YOUNG LLP 26 County Sanitation Districts of Orange County Human Resources Review Action Plans 5. Focus coordination Findings and expand training ■ No coordinated Districts-wide process exists for training planning,budgeting, needs assessment, [rocking, evaluation and reporting,resulting in: • Inconsistent training levels across departments • Training redundancies across the Districts • Lack of emphasis and resources given to training • Reactive orientation toward training ■ Supervisory training has not been provided since mid-1991 ■ Human resources staff need increased training in benefits,deferred compensation and Human Resources poli- cies and procedures ■ Safety training needs include: • Injury and illness prevention program • Industrial trucks • Aerial work platforms • Cranes • Lock-out tag-out • Respitory protection • Hazardous waste operations and emergency response ■ The January 1995 implementation of the TD 20DO system,which is a system that budgets, plans,schedules, tracks,evaluates and reports training,will facilitate training administration and career planning °Q'\VST&YOUNG LLP ( ( 7 f � f County Sanitation Districts of Orange County Human Resources Review Solutions ■ Create a steering committee to manage the overall strategic plan and budget for training and a staff position within Human Resources to provide advisory services and centralized training functions including database administration,management of Districts-wide training and other functions as contracted by the steering com- mittee.Departments would be accountable for local training and would have department trainers according to identified need.The suggested training model is shown on the following page ■ Provide management/supervisory training in time management,priority setting,delegation,communication, interview skills,management style and performance feedback for all appropriate Districts employees ■ Provide training in benefits,deferred compensation and Human Resources policies and procedures to Human Resources staff is Perform training to meet identified safety needs at Link training to performance management process and career planning at Have the current contract Safety Trainer retain a direct reporting relationship to the Safety Manager.Based on a formal safety training needs assessment,consider either hiring the Safety Trainer or engaging in a long-term contract with the Safety Trainer is Track licencing and certification to enable notification of renewal dates Costslfienefits Costs ■ Staff time to coordinate training plan and budget.A 1991 study of 19 leading practice companies,conducted by the American Society for Training and Development(ASTD), found that the median internal training cost (based on 18 respondents)was 2.5 percent of payroll and the median total training cost was 3.2 percent of pay- roll.These findings contrast to ASTD's recommendation that companies spend 1.5 percent of payroll on train- ing.The Districts will need to determine the appropriate level of training to achieve its mission and objectives ■ Additional staffing requirements to administer,train and enter,track and report training information.The 1991 ASTD study found a median value of 1 internal training employee for every 150 organization employees is Outside trainer to perform supervisory training J ERNS &YOUNG L L P 28 County Sanitation Districts of Orange County Human Resources Review ■ Staff time to undergo training.The 1991 ASTD study found that annual training per employee ranged from 2 to 7 days with a median value of 3.4 days VST&YOUNGLLP 9 . County Sanitation Dlstrkis of Orange County Human Resources Review Conceptual Training Design Training Sheering CoMmittee • Strategic Plan Department Director • Budget Heads Personnel r Department Training Trainers Administrator • Training delivery • Database administration Outside • Local needs assessment • Polices and procedures Training • Loral program design • Program evaluation Firms • Loral scheduling and • Central needs assessment record keeping • Central program design • Central scheduling and record keeping • "Train the trainers"function • Direct training as needed • Thought leadership and support to department trainers • Planning and budgeting advice J ERNST&YOUNG LLP 30 County Sanitation Districts of Orange County Human Resources Review Benefits ■ More coordinated planning, resource allocation and implementation, resulting in economies of scale and elim- ination of redundancies ■ "Local touch"and accountability for training design and implementation retained at department level while at the same time providing advisory resource of Central Training ■ Enhanced supervisory skills related to performance feedback,communication, time management and manage- ment style ■ Better skilled,trained and motivated personnel ■ More consistent and timely registration and certification ■ Increased employee morale Implementation Framework Timeline: Six months Proposed Project Leader: Gary Hasenstab Proposed Team Members: Compliance Supervisor Training Supervisor Personnel Analyst-System Administration Maintenance representative VST&YOUNGLLP C C I County Sanitation Disincts of Orange County Human Resources Review Action Plans 6. Improve the Findings sourcing, selection, hiring and position • Focus groups and interviews indicate that the technical qualifications of new hires are seen as adequate,but control processes their behavioral"fit"in terms of communication,teamwork and leadership skills may be a concern ■ Managerstsupervisors are empowered to make selection decisions and need the skills necessary to make sound decisions ■ Some position recruitments exceed technical expertise of staff e.g.genetic scientists ■ There is no succession planning,resulting in a limited pool of qualified internal candidates for top managerial positions ■ Interviews rather than past performance drive the promotion selection process.The PRAM and MPRP have limited,if any,role in the promotion decision ■ Current process of four approval levels for requisitions and hiring is cumbersome and slow.Positions already approved in the budget process require rejustification to the General Manager to initiate the hiring process,and final candidates require General Manager approval prior to initiation of employment offers.These two approv- als significantly contribute to the average total external hiring cycle time of 94 days.This figure compares to an average of 40 days for organizations of comparable size surveyed by SHRWSamtoga Institute,placing CSDOC's total external hiring cycle time between the 90 to 100 percentile.Staffing benchmark comparisons are detailed on the following page JERNST&YOUNG LLP 32 County Sanitation Districts of Orange County Human Resources Review Hiring Metrics CSOOCr SIZ02 Mean CSDOC Percentile' External Time to Slart Exempt Days 6 100% External Time 10 Start(Non-Exempt) 89 days 30 90% 100% External Time to 9tarl oth Exempt and Non-txempt) 94 ays 40 90 00% Internal Time to tad empt) 52 days 50 75% Internal Time to Start(Non-Exempt) 61 days 37 75% 90% Internal Time to Stan o empl an on- xempl 58 ays 33 90 10 r Data compiled by the Districts 2 From SHRM/S=toga Institute survey a Shows percentile placement of CSDOC as compared to SHRWS=Ioga Institute sample is There are currently 44 positions(data supplied by the Districts) which have been filled by personnel in lower classifications.This practice may reflect the following: • Problems with sourcing quality and/or applicant pool availability • Positions that are specialized to the Districts and require a period of in-house training before the incumbent can perform at the higher level • Positions being budgeted at a higher classification than necessary • Positions being filled with lower level personnel not necessarily within the specific job hierarchy but for which the position is deemed necessary.This practice may result in positions being filled that are signifi- cantly different from the job classification originally approved by the Board at There are 35 open budgeted and approved positions(dam supplied by the Districts),which were not being actively recruited for prior to the hiring freeze of 12/8/94.An additional six positions had been open for a year or more prior to initiation of a requisition.While some of these authorized but unfilled positions may relate to budgetary constraints,others precede both the 1993-94 budget and the 1992 hiring freeze, indicating that man- agers may be choosing to retain authorized positions they do not need.The multiple approval processes required to authorize positions and requisitions,coupled with the ability to Fill positions with lower-level clas- sifications,may produce an incentive to keep unnecessary positions and thus impede effective resource alloca- tion VST&YOUNGLLP t 3 County Sanitation Districts of Orange County Human Resources Review ■ The annual budgeting process requires that only new positions bejustified.There is no yearly budget review of existing positions. ■ See Appendix C for flowchart of the hiring process Solutions ■ Utilize search firms to source criticalltop/highly technical positions.Examples include the general manager,air quality engineer and genetic scientist positions ■ Provide interview skills training to individuals involved in the selection decision ■ Develop mechanism to measure hiring and sourcing quality ■ Place additional emphasis on behavioral interviewing ■ Institute succession planning for critical/top positions. Evaluate the usefulness of HR 2000's succession plan- ning module ■ Defer use of MPRP/PRAN ratings as promotion selection criteria until the job relevance and consistency of ratings across supervisors of the MPRP/PRAN systems have been validated ■ Reduce requisition and offer approval levels to the Department Head level. As the Districts evolve to more realistic position budgeting,final requisition and offer approvals should be reduced to the Division Manager level. In the current state,this structure is not feasible because the Department Head is the only one with an understanding of what is planned for the position ■ Identify those positions that are approved to be filled with lower-level classifications based on specialized skill needs and allow others only on an exception basis. Reword resolution to read that this practice must be within the job hierarchy ■ Require justification of existing unfilled positions during the annual budgeting process ■ Monitor authorized but unfilled positions throughout the year to determine if positions am needed.Positions which are not needed should be eliminated to free up resources for use elsewhere.HR 2000's position control module can track the number of unfilled authorized positions by department/division whereas before tracking would have needed to be done manually JERNST&YOUNG LLP 34 County Sanitation Districts of Orange County Human Resources Review Costs/Benefits Costs ■ Source firms ■ Interview skills training ■ Staff time to implement succession planning and improved position control Benefits ■ Enhanced and expanded sourcing through use of search firms ■ Better quality hiring decisions ■ Higher levels of teamwork and better cultural "fit' ■ Internal benchstrength of talent to fill critical positions ■ Reduced hiring cycle time ■ Increased position control ■ More efficient resource allocation Implementation Framework Timeline: Six months Proposed Project Leader: Gary Hasenstab Proposed Team Members: Personnel Supervisor Personnel Analyst-Recruiting Personnel Analyst-System Administration Controller Department representatives —` IST&YOUNG LLP County Sanitation Districts of Orange County Human Resources Review Action Plans 7. Decrease lead Findings times for and Improve quality of the new • New hires do not receive their orientation class for up to three weeks after they start work.While orientation is hire orientation personalized and informative,it is geared to all MOU groups and is therefore somewhat inefficient.Orienta- program tion can run up to 2.5 hours because of individual questions which may not apply to all ■ The current new hire orientation program conducted by Human Resources does not include a safety compo- nent,although the departmental information checklist provided by Human Resources to departments for new hire review is safety oriented ■ The New Employee Welcome and Tour Day in which new hires are given a tour of the plant, introduced to department heads and provided with abbreviated sexual harassment training is six hours in length and takes place up to four months after the hire date.Although this program provides a nice welcome for employees,the format is too long for the value provided,especially given that the four month lead time lessens its effective- ness as an orientation tool.Some supervisors report that they can not afford their new employees to be gone for six hours without impeding departmental productivity ■ Departmental information checklist,which is to be reviewed with new hires by their department,is useful but could be more comprehensive and targeted to the specific division Solutions ■ Provide generalized safety training component to the new hire orientation conducted by Human Resources ■ Decrease lead times for the new hire orientation conducted by Human Resources ■ Consider developing a generalized new hire orientation on video with personalized benefit/leave instruction given by the Personnel Analyst-Rmmiting.This alternative would enable new hires to attend new hire orien- tation on their hire date,thus eliminating the waiting period of up to three weeks,and eliminate the confusion of the different MOU benefit/leave variations which may not apply to everyone ■ Survey recent new hires to determine those areas they found valuable within the existing new hire orientation format and identify areas where they believe value could be added in the new format El ERNST&YOUNG LLP 36 County Sanitation Districts of Orange County Human Resources Review ■ Develop orientation checklists which are more targeted to the orientation needs and safety requirements of spe- cific divisions ■ Shorten the length of the New Employee Welcome and Tour Day or include full sexual harassment training as part of the six hour format CostVileneflts Costs ■ Video production.The estimated cost of footage and editing to create a half-hour video is$3,000 to$5,000 ■ Staff time to develop targeted orientation checklists Benefits ■ Smooth new hire transition ■ Decreased lead times for new hire orientation ■ Early safety awareness at Increased productivity Implementation Framework Timeline: Six months Proposed Project Leader: Judy Bucher Proposed Team Members: Safety Trainer Training Supervisor Public Relations Officer VST&YOUNG LLP ( 7 County Sanitation Districts of Orange County Human Resources Review Action Plans 8. Outsource sexual Findings harassment training and improve overall • Testing of sexual harassment training logs indicate the following: sexual harassment • 38 percent of the workforce have not received sexual harassment training.The Director of Personnel indi- program cates that this number would be substantially lower had attendance logs been generated for all classes.In addition,a portion of these employees may have received abbreviated training during their New Employee Welcome and Tour Day • It has been between 16 and 25 months since employees have received update training • Employees hired since July 1993 have never received the full version of training ■ Some employees report feeling uncomfortable with the content and tone of prior sexual harassment training ■ Existing sexual harassment procedures and training materials refer to"victims"and thus may inhibit reporting from those who don't wish to see themselves as victims.In addition,other outdated language is used in the training materials ■ Policy is reflective of standard sexual harassment policy but does not include a sexual favoritism clause ■ Some employees report feeling uncomfortable surfacing issues within the existing environment Solutions at Outsource sexual harassment training.Training should be mandatory,with full formal training provided to all new hires and yearly update training provided to the existing employee base ■ Include interactive case studies in training content to build an understanding of the range of ways situations can be handled and empower employees with the skills necessary to take early action on their own prior to the situation escalating ■ Identify and train internal female resources to handle complaint resolution and counseling J ERNST&YOUNG LLP 38 County Sanitation Districts of Orange County Human Resources Review ■ Determine legal advisability of including a sexual favoritism clause in the sexual harassment policy ■ Replace"victim" with "employee lodging compliant'throughout the sexual harassment policy,procedures and training materials and update other outdated language ■ Define and publish the"need to know"circle and enhance emphasis on confidentiality for both the employee lodging the complaint and the recipient of the complaint Costsillenetits costs ■ Outside training Firm Benefits ■ Increased professionalism of training classes ■ Training will reflect more up-to-date case law is Increased awareness of sexual harassment ■ Earlier problem resolution ■ Lessened legal risk from unreported cases Implementation Framework Timeline: Three months Proposed Project Leader: Blake Anderson Proposed Team Members: Chairman,Finance and Personnel Committee Chairman Pro Tem, Finance and Personnel Committee General Counsel Director of Personnel Director of Technical Services J� tST&YOUNG uP ( ( 1 County Sanitation Districts of Orange County Human Resources Review Action Plans 9. Expand and Findings improve cross- organizational a Employee handbook dated November 25, 1983 is outdated and no longer in use communication ■ Employees are uncertain as to the appropriate resource within Human Resources to contact for specific issues resolution.The phone book includes a section outlining Human Resources staff and their responsibility areas, but this section is not well-communicated ■ Employee attitude surveys are not being conducted on a Districts-wide basis.Maintenance and Engineering are the only departments to sponsor employee attitude surveys ■ Employees would like a supervisory appraisal/upward feedback mechanism with guaranteed anonymity ■ Exit interviews are held only upon employee request.Exit interview questionnaires are provided to all separat- ing employees but the response rates have been poor ■ There is a widespread employee perception that Human Resources is not confidential.Examples provided in interviews and focus groups include the following: • Human Resource personnel feel free to share confidential employee information with others in the confi- dential classification who are not in a"need to know"position • The Human Resources facility is configured in such a way that Human Resources personnel not involved in a discussion can hear what is being said both at the counter and through office walls ■ Employees express concern in focus groups and interviews over the confidentiality of supervisory referrals to the Employee Assistance program(EAP) ■ Human resources is generally not viewed as a resource or advocate by employees.Reasons given in focus groups and interviews include: • Lack of follow through • Inconsistent and inaccurate answers B ERNST&YOUNG LLP 40 County Sanitation Districts of Orange County Human Resources Review • Lack of responsiveness/empathy to employee problems and issues • Lack of confidentiality ■ Focus groups and interviewees gave high marks to the Human Resources-sponsored Employee Activity Com- mittee ■ The PRIDE process was identified in the evaluation of Operations and Maintenance as an improvement project with Gary Hasenstab as the project leader. A 1993 Department Head proposal to revise the PRIDE program has been revisited and is expected to be validated at the January 9, 1995 Department Head meeting.This pro- posal calls for the minimum award to be increased from$25 to$150 and for cycle time to be reduced from an average of 100 days to a range of 30-45 days.Cycle time reduction would be achieved through the following: • The General Manager rather than the Personnel and Finance Committee would approve monetary awards. The Committee would retain approval of$1500 awards only • Submissions would be reviewed monthly at a Department Head meeting • Submitters would be expected to submit detailed analysis of proposed savings. Suggestions which are not sufficiently documented would be rejected.This requirement would alleviate the necessity for detailed analysis to be performed by the reviewing committee • The Human Resources Secretary would be accountable for facilitating the approval process.She would review suggestions for comprehensiveness,route them to the appropriate party for evaluation and recom- mendation and distribute copies of the meeting agenda,suggestion and recommendation to the Department Heads for review prior to the Department Head meeting • Payment for suggestions which realize ongoing benefits would no longer be withheld until benefits are fully realized.The minimum payment of$150 would be paid upfront,with the remainder of the award paid at the end of the year In addition,the inconsistency of PRIDE program administration has been addressed by the following: • The PRIDE selection committee would be made up of all Department Heads, not just management from the department originating the suggestion • Department Heads have agreed an a uniform criteria for PRIDE awards.This criteria is that the Districts - IST&YOUNG UP ( 1 County Sanitation Districts of Orange County Human Resources Review save money and the suggestions be outside the scope of the employee's job The team plans to revise the suggestion form to highlight program revisions and determine a communication plan at the January 9, 1995 Department Head meeting. It is expected that changes will be introduced in the Emptoyees'News Pipeline which arrives biweekly in paychecks Solutions ■ Update employee handbook for distribution to existing employee base and new hires.Some of the drawings in the existing employee handbook are inappropriate and should not be included in the updated version.The safety section should be bolstered and maps of the two plants should be added ■ Communicate the existence of the Human Resources role map provided in the telephone book and include a similar role map of the Human Resources staff and their responsibility areas in the employee handbook. Department's second in command should be designated on the role map ■ Institute mandatory exit interview process for all voluntary separations with feedback to supervisors ■ Develop Districts-wide employee feedback mechanisms including employee attitude surveys,upward feed- back and focus groups.Human Resources would act as a service center for departments/divisions in compiling employee attitude survey/upward feedback data. It is crucial that the feedback loop be closed by communicat- ing survey results to employees and detailing areas which will be responded to and those which will not, including presenting the reasons the suggestions are not actionable ■ Dedicate a section of the employee attitude survey to Human Resources to assess customer needs,provide a measure of customer satisfaction and determine where the department can add more value ■ Market Human Resources and the services it provides to employees.Prepare and distribute a one page monthly fact sheet providing statistics on service levels provided i.e.,number of contacts,number of recruitments,train- ing programs conducted that month ■ Publicize specific confidentiality procedures for supervisory referrals including the"need to know"circle and the actual reporting format from the Employee Assistance Program(EAP)vendor ■ Use progressive disciplinary action to ensure confidentiality of Human Resources Department ■ Ensure PRIDE proposal is implemented and effectively communicated.Monitor program's effectiveness JERNST&YOUNG LLP 42 County Sanitation Districts of Orange County Human Resources Review through employee attitude survey responses,number of contacts and turnaround time Costs/Benefits Costs ■ Resources to develop and produce employee handbook ■ Resources to develop and implement employee feedback mechanisms and Human Resources fact sheets ■ Increased funding for PRIDE awards and staff time to administer PRIDE program Benefits ■ Smoother new hire transition ■ More accessible Human Resources policies and procedures ■ Increased approachability of Human Resources Department ■ Earlier problem identification ■ Appropriate point of contact reached the first time, reducing inaccuracies, delays and redundancies ■ Identified areas of risk for employee retention ■ More targeted supervisory training ■ Improved communication of Human Resources customer needs Implementation Framework Timeline: Six months Proposed Project Leader. Gary Hasenstab Proposed Team Members: Chairman, Finance and Personnel Committee Chairman Pro Tem,Finance and Personnel Committee VST&YOUNGLLP ( 3 County Sanitation Districts of Orange County Human Resources Revlew Personnel Supervisor Public Relations Officer Cross-section of classifications from each departmenttgeographic area €JERNST&YOUNG LLP 44 County Sanitation Districts of Orange County Human Resources Review Action Plans 10. Improve Human Findings Resources planning ■ A Human Resources mission statement exists,but is not well-communicated ■ Human Resources goals are not systematically established,updated and communicated.Curtent goals were set forth in 1991 ■ Human Resources goals and objectives are not linked to the Districts' overall strategic plan ■ Human Resources goals and objectives are not used as performance metrics to monitor and evaluate depart- mental performance ■ While the Safety Manager has identified areas requiring attention,there is no formal safety planning document Solutions ■ Publish the Human Resources mission statement ■ Develop yearly Human Resources goals which support Districts' overall strategic plan ■ Develop and monitor performance metrics for Human Resources ■ Cascade goals across the Human Resources organization through linkage to the performance management pro- cess ■ Develop and document an overall safety plan with timelines attached Costs/Benefits Costs ■ Staff time to develop,communicate and monitor Human Resources goals/metrics ■ Resources to develop and implement safety plan J( 'ST&YOUNG LLP County Sanitation Districts of Orange County Human Resources Review Benefrfs ■ Objective measure of Human Resources performance ■ Goal congruence ■ Effective communication of performance expectations Implementation Framework Timeline: Three months Proposed Project Leader: Blake Anderson Proposed Team Members: Chairman,Finance and Personnel Committee Chairman Pro Tem,Finance and Personnel Committee Department Heads J ERNST&YOUNG LLP 46 County Sanitation Districts of Orange County Human Resources Review Action Plans 11. Improve Human Findings Resources measurement and • Human Resources provides minimal management reporting. Reporting is limited to the following: reporting Department Personnel Monthly Activity Report-reports authorized versus actual positions,current and year-to-date new hires,terminations and promotions by department • Employee Listing-reports classification,wage,step,salary anniversary dale,hire date,social security and employee numbers by person, and number of authorized versus actual positions on a monthly basis • Positions and Salaries- reports position classifications by number of authorized positions and salary range on a yearly basis • Plant location reports- reports current employee list by department and location codes on a monthly basis • Biweekly vacation,personal leave, sick and compensatory time reports- reports employee leave balances by department • Quarterly overtime reports-reports year-to-date overtime hours and dollars ■ HR 2000's reporting capabilities are being under-utilized. Reports, other than those generated by Payroll,are manually generated by the Human Resources Secretary.This manual reporting consumes 30 percent of the Human Resources Secretary's time ■ The required EEO 2 report is not being filed ■ The Districts have no Affirmative Action Plan based upon their lack of federal contracts.The Board's linkage to other agencies which do receive federal funding, however,could be considered indirect federal funding to the Districts and,thus, may expose the Districts to Equal Employment Opportunity Commission(EEOC)chal- lenge ■ Human Resources is unable to provide attendance reporting by incidences because timecards are not input by day wid 6T&YOUNGLLP (. 7 c � c County Sanitation Districts of Orange County Human Resources Review ■ Turnover statistics are reported as absolute numbers rather than as a percentage of headcount and are given as a total rather than across various dimensions i.e.,by reason,length of service.Turnover(including retirements) for Fiscal year 1993-94 was 8 percent as compared to a mean of 14.0 percent for organizations of similar size surveyed in the 1993 Human Resource Effectiveness Report ■ Though workers'compensation metrics are not systematically reported to management,the Districts' workers' compensation administrator provides a yearly summary of losses across several dimensions.Workers' com- pensation metrics for the 1993-94 fiscal year compere favorably across all measures reported in the 1993 Human Resource Effectiveness Report.A complete comparison of measures is shown below Workers'Compensanon Metrics CSDOCI Sizes Mean CSDOC Percentiles Workers'Comp.Percent .12% .33 =Workers Compensation Coste/frpenses 10% 25% Workers Comp.Factor $100 353 =Workers Compensation Costs/Headcount 0% 10% Workers Comp.Claim Cost $1392 9848 =Workers Compensation Costs/Claims 0% 10% r Based on data provided by Hertz Claim Management 2 From SHRM/Saratoga Institute survey I Shows percentile placement of CSDOC as compared to SHRM/Samloga Institute sample Solutions ■ Provide quarterly management reporting on the following: • Turnover as a percent of headcount by: - Voluntary/involuntary - Reason for leaving JERNST&YOUNG LLP 48 County Sanitation Districts of Orange County Human Resources Review - Length of service - Division - Classification - Range penetration/step • Workers'compensation - Number of incidents,cost, accident type and pan of body by division • Safety - Training needs and exception reports - Inspection results - Compliance issues • Summary of exit interviews • Staffing - Status of open positions - Time to fill requisitions ■ Provide periodic management reporting on the following: • Yearly summary of workers'compensation claims by cost,location,occupation,age,accident type, pan of the body, nature of injury and time • Progress against performance metrics outlined in the Human Resources plan • Range penetration and salary compression • Employee attitude survey results • One page monthly fact sheet providing statistics on service levels provided i.e., number of contacts,num- ber of recruitments,training programs conducted that month VST&YOUNG LLP ( ( 9 County Sanitation Districts of Orange County Human Resources Review ■ Capitalize on reporting capabilities of FIR 2000 to eliminate manual reporting.Employee listing is expected to be automated in January 1995.PRAM tracking is computerized but being tracked manually through December 1994 because of a lack of trust in the accuracy of the system data ■ Solicit legal opinion regarding the need for an Affirmative Action Plan ■ File the required EEO 2 report ■ Track the number of paycheck errors and number of manual checks written ■ Employee Listing should be organized by supervisors and their direct reports to enable easy identification of salary compression issues,visible spans of control and communications to be addressed directly to immediate supervisors rather than through the chain of command Costs/Benefits costs ■ Resources to input,analyze and report metrics Benefits ■ Management better informed in planning and decision-making ■ Mid-course corrections enabled ■ Performance metrics provided for use in performance reviews ■ Increased productivity through realignment of 30 percent of the Human Resource secretary's time Implementation Framework Timeline: Six months Proposed Project Leader: Gary Hasenstab Proposed Team Members: General Manager JERNST&YOUNG LLP 50 County Sanitation Districts of Orange County Human Resources Review Department Heads Personnel Supervisor Personnel Analyst-System Administration iST&YOUNG LLP ( C 1 County Sanitation Districts of Orange County Human Resources Review Action Plans 12. Improve Findings organizational structure ■ The Personnel Supervisor position has been vacant for approximately two years.The previous Personnel Supervisor performed generalist personnel functions including supervision of the Human Resources staff and employee counselling.This vacancy caused the Director of Personnel to lake on additional responsibilities and has contributed to Human Resources being overly focused on day-to-day transactions at the expense of proac- tive planning ■ The Director of Personnel performs both the labor negotiation and employee relations functions.The adversar- ial position the Director of Personnel must take during negotiations has contributed to widespread employee distrust of Human Resources and a hesitancy to approach Human Resources with employee relations issues, thus hampering Human Resources' ability to effectively perform employee relations.These employee percep- tions, identified through interviews and focus groups,may be clarified through an employee attitude survey ■ The Payroll function is performed in bah Human Resources and Accounting.Accounting inputs timecards for labor distribution and uploads hours totals to the Payroll system for conversion to dollars.The Payroll Depart- ment within Human Resources handles input of adjustments,paycheck distribution and interfacing with ADP, which processes the Districts'payroll.This structure requires significant manual coordination between Payroll and Accounting for correction of paycheck problems and voucher issuance and is counter to best practice orga- nizations in which Payroll is housed in Accounting ■ Safety and Security reside within Human Resources.This reporting structure may hamper Security/Safety's authority and visibility within the organization and provides minimal value given that the only overlap between Safety/Security and Human Resources is workers' compensation ■ Department Safety Coordinators retain only an indirect reporting relationship to the Safety Manager.These are dedicated safety positions which would benefit from the direct supervision of the Safety Manager Solutions at Fill the Personnel Supervisor position to enable Human Resources to be more proactive and professional. Responsibilities would include employee relations,performance management,career planning,communica- 9ERNST&YOUNG L L P 52 County Sanitation Districts of Orange County Human Resources Review Lion, needs identification,supervision/triming of the Human Resources group,and oversight of measurement and reporting.This position would act as the department's second in command and require significant profes- sional expertise ■ Separate labor negotiation and employee relations roles to facilitate employee trust and approachability of the Human Resources Department.This separation may be accomplished through transferring the employee rela- tions role from the Director of Personnel to the Personnel Supervisor position or contracting out the labor negotiations role ■ Have the Personnel Assistant- Recruiting report directly to the Personnel Analyst-Recruiting ■ Move Payroll into Accounting to achieve segregation of duties for paycheck distribution ■ Change the reporting structure of Safety/Security.Alternatives would include a direct reporting relationship to the General Manager or the creation of a new Department of Administration which would include both Safety/ Security and Human Resources as separate divisions ■ Have Safety Coordinators report directly through the Safety organization but still physically reside in the departments ■ Revisit the mission of the Security Department to determine appropriate level of resources.Consider evolving resources from Security to Safety as more passive security measures such as locks,speed bumps and gates are utilized. Security resources could be redeployed to fill the need,identified by the Safety Manager, for another safety field person to interface with contractors and department staff on projects Costs/Benefits Costs ■ Filling the Personnel Supervisor vacancy ■ Possible consulting services to perform labor negotiation function Benefits ■ Enhanced Human Resources professionalism and service orientation ■ Lessened day-to-day transactional duties of Director of Personnel, resulting in a greater planning orientation VST&YOUNG LLP ( ( 13 County Sanitation Districts of Orange County Human Resources Review ■ Greater employee trust and approachability of Human Resources Department ■ Segregation of duties between Payroll and Human Resources ■ One point of employee contact for Payroll issues ■ Enhanced visibility and authority of the Safety organization,resulting in greater safety awareness and role compliance ■ Longer-term commitment of Safety Coordinators to the safety field including enhanced motivation to obtain required certifications Implementation Framework Timeline: Six months Proposed Project Leader: Blake Anderson Proposed Team Members: Chairman,Finance and Personnel Committee Chairman Pro Tem,Finance and Personnel Committee Director of Personnel Director of Finance Safety Manager Security Supervisor Accounting Manager Chief Operator-Plants I&H JERNST&YOUNG LLP 54 Appendices CArmon ces County Sanitation Districts of Orange County Human Resources Review Appendix A: Non-Exempt Performance Appraisal (PRAN) Process Flow Non-Exempt Performance Appraisal (PRAN) Process Position Personnel M e�vlane� �- y � 3 � PRAN ClerkhrolE fMe Administrative °sRdceNmd `" Secretary A r (Dept.) Completes PRAN First Level ad SapeNlSef/S salary step ellgibllily RdEelNaa Provides comment Second uper Level redredePpd l S slgnalure to SapBNlSof/S £a�l PRAN Department P"mrks°°m^urd' Mead a sagnatureb PRAN Director of Personnel General Manager PRAM=Performance Review and Action Notice PAN-Personnel Action Notice RPN=Record of Performance Notification Empklyee Note:AN materials are either hand-de#vered or sent in confidential envelopes through infer-plant mail. Areas identified for improvement have been shaded. / Non-Exempt Performance Appraisal (PRAN) Process(Continued) Position rreVlews ad Delermines 81 Ct=nfo es salary M� Personnel A new reerrda�(Ir rmraron Posnl�ain , fu �c Clerk .,, deterred) Ite1k t,IIIII Administrative Secretary a (Dept./GM) Firsl Level Supervisorls Second Level Supervisorls Department Head y, Director of aia"4hi PersonnelnM aaAN General Manager Employee Areas identified for improvement have been shaded, Non-Exempt Performance Appraisal (PRAN) Process (Continued) Position PereomMl PRAN rlWs PAN aan �PANa bsue PAN �� Clerk B (o) aWy..on dma c a C Administrative Secretary �y " ^ (Dept./GM) g ,� ,�T ; First Level Supervisor/s Second Level Supervisor/s ff5 Department f Head Director of Personnel General Manager Employee Areas identified for improvement have been shaded.. C Non-Exempt Performance Appraisal (PRAN) Process (Continued) Position Personnel j krputs PAN Into CI¢rk - Job and Pay Data bj�', PAN PANS z Saesn(HR]eeo) '� (Blue',Pink and Xeroxes PRAN oosw 1 ?r?. Vebw coples) Paxu Administrative Secretary (Dept./GM) i PAN Personnel (tea cwn � Secretary ,t:ra t.t�g Payroll (Green and DeOxers PAN to Goldenrod copies) PnN � 3qi: ex..nmwl Audaar 5 m � r a PAN Dpdetea Auditor (Goldemad copy) Empoyes lnde[ Gerd Director of Personnel General Manager o i.. Dupkcate copy which is spored/caRy used to spot check data entry and/or shredded. Areas identified for improvement have been shaded. Employee Non-Exempt Performance Appraisal (PRAN) Process (Continued) Position E Personnel psi ` sp a1 y Clerk as sr,a 3, Administrative ftafid '`"' �•�'' a' _ Secretary (Dept./GM) ww ReWewa PRAN/ �'•. First LeVBI PAN YAh emp. Supervisor/s and praldes tea• - coPlee R6ae !� a Second Level redkeft ,AON RpH �- Supervlsods pt®.tal'Indtsvel 6RPN< 9apeIVl6at_".' rrtepbraftiNia Department amployeeail7 Head rammalttd 91Sh6HPN ` a Director of Personnel btiP 9 General e Manager Pa paMa In "' 'Department retains yellow PAN and employee retains pink PAN. Employee PRAN/PANPN'at>�f`re? Areas identified for improvement have been shaded. sz..... Non-Exempt Performance Appraisal (PRAN) Process Continued Positlon Personnel Lq :1141prnd- Pkbup RPN and E arwal ana fe Iggii RPN relumiq Clerk eertt4Bt M�taeer RR pj Administrative NodrmsPenwnnet'. Secretary Clerktgpkk uD (Dept./GM) RPN First Level Supervisor/s Second Level Supervisor/s Department Head Director of Personnel General R g Manager Employee Areas identllled for Improvement have been shaded. County Sanitation Districts of Orange County Human Resources Review Appendix B: Management Performance Review Program (MPRP) Process Flow Management Performance Review Program (MPRP) Process Position ses e Director of - Pmiannea Hadio p Personnel giddelktes ,' woAsneelfor PoWh wnsistency RIP u a Department b• Red"MPRP& validates ratings canpletetl ratings Head �`.'' compbbs ratings worasheetwlth worlwheetto +w vrvrkshed managers Dlrectorut rural Division Mgr.l Facilities MgrJ PmNdes Input to Chief Operator reu�a First Level 6IiP�lms'liM £ Supervisor Employee � � '�^% �x�• Y P Note: AN materials are either hand-delivered or sent in confidential envelopes through inter-plant mail. Areas identified for improvement have been shaded. C Management Performance Review Program (MPRP) Process (Continued) Position Instructs Dept.Head not to Nolines to coned Director of discuss salary until budget budget wwksheev Personnel wsamheet checked for proceed with acwmya consistency salary discusslon (io 6 Notifies Fuel Level Revlawe readDepartmentValidates budget supeMsorb year's gs and A ��' to wanmheet wsh proceed wWithharumih MPRP MPRP k managers salerydlecusslon famro to HR (A) Division Mgr./ Waste MPRPs ProvidestemitInput to Chief Op Mgr./ budget woMsheet B When,d Dept. Chief Operator First Level Sto"alo t raeb imto THR od Supervisor ;' +y year's MPRP form Employee •The overall MPRP pod is allocated by department according to supervisory salary dollars. Individual employee salary Increases ere allocated by Department Heads based on the ranges suggested in the Percentage Ratings Guidelines sheet. Areas Idenfified for improvement have been shaded. County Sanitation Districts of Orange County Human Resources Review Appendix C: Hiring Process Flow Hiring Process Position Employee NO R Personnel VMfka opens YES Vedbesaccumcy WMN I'dw Jab Analyst e raved n& ApProved7 of reyYs.from job posting(if pram., Advedae7 7s pp P. descdp. Ina.any) YES (Recruiting) NO Personnel Nogllas Determines Analyst SupWwr not an advedlsing (Recruiting) approved posigon channel with Conl'd supervisor A Personnel Assistant (Recruiting) Personnel Assistant (Recruiting) Cont'd Hiring Requtsalan hyy ; YES Supervisor NO Department Ay End Head 3 -- •Requires General Manager approval at time oirequis Lion bud is decided by Hiring General Appl? Supervisor at this point in the process. Manager t Areas fled hor improvement have been shaded. Hiring Process (Continued) Position Reponds to adf Submtis Employee B posting(hollineM persanlmalq application Personnel Wntea Places Screens for mod Anayst A advenisemeM adeemsement qualified (ReeNRing) applicants Personnel Screens v n (Resultng) ePPmkatomler prosellectioonn Coned guatlgcaguay mechanisms g.a.. Aests PenoMd Ghetto hoMnal Receives and togs Sends apes.with Assistam pis minimum C (Resulting) appticdtorr apoicatbna qualifiwtromto department Personnel Assistant (RecNRing) Coned YES wires HR to screen NO Hirin most desirable Screens for most 9 candidates? Jointly pew SUPENISOf gwfified apps.8 se4caon retorw aelHR mechanisms la apes.to HR IMerAests) Department Head General Manager Areas Identified Iwhnprovement have been shaded. Hiring Process (Continued) Position Employee schedules Completes mod. D Interview quest.,welver,1-9 Personnel Admectiona Checks Makes offer Analyst C Smwvi� selection Make�setecllon references and corltlrWM on (Recruiting) mechanisms' islon degrees physical exam Personnel - Analyst ar a.epxlac (Recruiting) mgls.but not Conl'd8� fit selected a sends Personnel prp� i�a� Assistant l eppro»d - (Recruiting) Personnel Assistant (Recruiting) Cont'd #selecfion--]LTM-k---1�—,--U Hiring deC1910 n f Department Head �� z 'Interviews Include an interview panel made up of Personnel Analyst, Hiring Supervisor, outside representative(required for ad promotional interviews)B technical representative General (tor technical external recrudments). � w Manager � R®m� Areas ideniiRed for improvement have been shaded. !` 6 Hiring Process(Continued) Position Em to ee D Takes physical Passes completeshrb YES completes near Sbh E P Y aaam Physical? tire PWOwaslt NO Personnel Maksssnal(ol, Notgles Analyst Rescinds offer offerddetwmirres SupeMsor o/sts (RecruNing) eYR date date Pe sonnet Analyst (Recruiting) Cont d Personnel Compiles newhire Logs new hire lMo mlo Assistant is as APPI.Tacking Pd port (Recruiting) cwnplellan System n anew ne Personnel CompkJn rrew Completes8 transfer(rrem Assistant Pnnts'Rev.to APR Tracbng Assigns empbyee hoe tarry and Inputs new NolUles new Mre (Recruiting) Rev.'repat number manually Inputs a employeeId dakntalicn date COm'd System l0 HRHR Mhing Supennsor Department Head General Manager Areas identified for improvement have been shaded, Hiring Process (Continued) Position . , saki-!� "belrA Employee Ernk In bmwft a , Penonlleli{edatm'sdgtifil = conducts penodlo Analyst E 0101,0411M(Ind. P follow-up with new (Recruiting) lalrremay (,M=,..? employees / Personnel Analyst (Recruiting) Coned *S=/ Feclarm benerne eemllmarn Personnel Assistant (Raerulting) Coned Hirinp 8upaMsor DepertmeM Heed g; Manager Areas identified for improvement have been shaded. 2 JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (12)(b)(10): EXEC95-01 Consideration of motion to receive and file Staff Report dated February 17, 1995 regarding Consolidation of Districts (copies enclosed in Directors' agenda packages). Summary At the January 25, 1995 Joint Boards of Directors meeting staff was directed to evaluate the consolidation of the nine separate districts and to develop a comprehensive analysis of consolidation and report back to the Executive Committee at future meetings. Recommendation Receive and file Staff report dated February 17, 1995 regarding Consolidation of Districts. 4 1WP�M&12B10 tl � w (13) Staff report #2 regarding consolidation of the nine separate Districts Report to the Executive Committee County Sanitation Districts of Orange County Consolidation of Districts Cost Savings Report February 17, 1995 Cost Savings Report Contents • Map of Districts' Boundaries • Consolidated Cost Savings • District's Current Cash Revenues • Connection Fee Issues • Class III Industrial/Commercial User Fee Issues • District-Specific Service Cost Issues • 1994-95 Projected Flow by District • Revenue Zones in Consolidated District Issues • Separate Districts vs. Consolidation: Comparison of July 1994 Cash Reserves • Separate Districts vs. Consolidation: Comparison of 1994-95 Operating Expenses Orange County Sanitation Districts AMSON + , M1 Cost Savings Report Contents (Cont.) • Separate Districts vs. Consolidation: Comparison of Secured Property Taxes • Separate Districts vs. Consolidation: Comparison of User Fee per Parcel • Separate Districts vs. Consolidation: Comparison of Taxes Plus User Fees per Parcel • Separate Districts vs. Consolidation: Class III Industrial/Commercial User Fees • Separate Districts vs. Consolidation: Comparison of Long-Term Debt • Report Summary • Consolidation Study Report Schedule • Future Study Options r >1,0 p s ME i 0 11 �'^SM%13ai LA HABRA "BREA % m FULLE T6H _ _._._...___,'`.. YORBA N _. —"""- ---- FLACENTIA LINDA LA PAE K < P_ALYA ATNAH IN R Q VILLA PARK c LOS 3 ml 8 7 BE r INS BE 7 4 AIN VALLEY NUNTINGION BEACH PACIFIC £ GLEAN ;-•_tip COUNTY SANITATION DISTRICTS �Iu OF ORANGE COUNTY, CALIFORNIA a 1989 ..,. ..,.. `.r t t t Consolidation Cost Savings Estimated Annual Cost Savings Accounting Costs Independent Auditor $ 12,0001 Accounting Staff 55,5002 Subtotal $ 67,500 Legal/Administration Costs Legal Services $ 5,0003 Districts' Administrative Staff 55,0004 Subtotal $ 60,000 Financing Costs r ` Reduction of Trustee Fees 16,500 Total Estimated Savings $144,000 I As estimated by KPMG Peal Marwick-prior Districts'independent auditor 2 Districts estimate based on reduction of 1,500 hours 3 Based on estimate provided by Rourke,Woodruff&Spradlin ^Districts'staff estimate based on one-half staff savings in Board secretary's office and one-hall clerical staff savings " 5 Based on estimates from Texas Commerce Bank Orange County District's Current Cash Reserves District 7/01/94 % Reserves Change Cities Special Districts Reserves* Per Parcel from Avg On Board On Board 1 30,301 6.9 842 39 Orange, Santa Ana,Tustin Costa Mesa Sanitary District 2 127,702 29.2 882 <1> Anaheim, Brea, Fountain Valley, Garden Grove Sanitary District Fullerton, LaHabra, Orange, Placentia, Santa Ana, Villa Park, Yorba Linda, 3 129,956 29.7 740 141 Anaheim, Brea, Buena Park, Midway City Sanitary District Cypress, Fountain Valley, Garden Grove Sanitary District Fullerton, Huntington Beach, La Habra, Is La Palma, S � Los Alamitos, Santa Ana, Seal Beach,Stanton 5 27,210 6.2 1,307 <425> Newport Beach None j. 6 20,503 4.7 828 53 Newport Beach Costa Mesa Sanitary District ''•` 7 52,280 12.0 1,267 <386> Irvine, Newport Beach,Orange, Costa Mesa Sanitary District ?s, Santa Ana,Tustin 8.3 11 36,442 999 <117> Huntington Beach None 13 10,834 2.5 1,311 <430> Anaheim, Brea, Orange, None Yorba Linda 14 2,169 � & 626 Newport Beach, Tustin, Irvine Irvine Ranch Water District 437,397 100.0 881 *Thousands of dollars Orange County Sanitation Districtspug-, r � - ` ,rv; ^' , i i;,A Asa:,;' , ,..a� u4 ,, s„ /if .ls�✓dsi,/ Connection Fee Issues • Connection fees are currently charged on a flat fee basis per EDU District-wide (currently $2,350) • According to the Clean Water Act, connection fees must be tied to infrastructure costs and correlated to development ("fair share" rule) • Connection fees would remain on a flat fee basis under consolidation • Connection fees would become contributions to general capital improvement costs under a consolidated district, i.e. fees may be generated in one area and used in another fY :d 1T Class III Industrial Waste User Fee IssuesL • Class III industrial/commercial user fees are general revenues to fund operating costs collected from commercial/industrial users with domestic strength waste • Class III industrial/commercial user fees range from $703 to $1 ,037 per million gallons depending upon the District, averaging $933 • Annual Class III industrial/commercial user fees range from $162 to $62,655 per year. The average annual fee is $3,415 • Some districts would experience increases/decreases in user fees, but the differential would not be major • Class III industrial/commercial user fees would become a flat rate in the future -- approximating today's average $933 per million gallons u t District-Specific Services Cost Issues • Each District has unique operating costs ♦ District 3 has sulfide control program ♦ District 5 has pumping stations ♦ District 7 has local collection • Each District has unique operating conditions within the District ♦ Portions of Districts 2 & 3 adjacent to plant, portions 20 miles away ♦ Portions of District 5 flow are pumped, balance is gravity flow ♦ Portions of Ditricts 6 flow to Plant 1 , balance to Plant 2 'in thousands Orange County. 1994-95 Projected Flow By District s 30,000 25,000 z 3 0 20,000 O � a � z 15,000 FO OF 10,000 z 5,000 0 3 5 6 7 11 13 14 1 2 DISTRICT NUMBER a a' S a n'3d C Revenue Zones in Consolidated District Issues • Revenue zones are currently authorized under the Sanitation District Act • Revenue zones would permit the creation of varying revenue and expenditure zones analogous to assessment Districts. Such zones could be drawn in any configuration in accordance with revenue requirements. y� y • Revenue zones, could eliminate all of the accounting, y legal/administrative and financing cost savings advantages identified with consolidation, (i.e. nine revenue zones would have costs approximately equivalent to nine districts) Separate Districts vs. Consolidation: Comparison of July 1994 Cash Reserves d 1,400 Paz 1,200 '4, 3 w ¢ 1,000 Q a ¢ 800 w a w 600 LU 0) 400 w ¢ 200 0 1 2 3 5 6 7 11 13 14 DISTRICT NUMBER 09 Separate Districts 0Consolidate7d Orange County Sanitatbri:DistticCs' f f Separate Districts vs. Consolidation: Comparison of 1994-95 Operating Expenses 200 u] 180 w Z 160 w n 140 W J Z U 120 _ ¢ a na 100 0. UJ 80 Oa a 60 Z 40 Z Q 20 0 1 2 3 5 6 7 11 13 14 DISTRICT NUMBER ■9 Separate Districts OConsolidated Orange>'.OUntyS�1'I�t2 t 4�`its � Separate Districts vs. Consolidation : Comparison of Secured Property Taxes 120 J W 100 a a m 80 m X 60 a p 40 w --mF U 20 w rn 0 1 2 3 5 6 7 11 13 14 DISTRICT NUMBER 09 Separate Districts ❑Consolidated Orange County Sanitation Districts 'Parcels within Districts 13 and 14 do not i—vlde property tax f llllll C Separate Districts vs. Consolidation : Comparison of Sewer Service User Fee Per Parcel h J 180 V 160 cc a 140 w 120 a W 100 U. o: 80 LL! 60 a 40 LA 2 20 0 1 2 3 5 6 7 11 13 14 DISTRICT NUMBER 09 Separate Districts El Consolidated iis,-„S •F:''r . . ,.,..3.8sfl.l ar. nrr ?. . Separate Districts vs. Consolidation: Comparison of Taxes Plus User Fees Per EDU x� b h� 6 z! 180 , a w 160 LL 140 m 120 j w 100 Z w 80 a a 60 U) mF LU 40 F 20 - t 0 1 2 3 5 6 7 11 13 14 DISTRICT NUMBER 09 Separate Districts OConsolidated Orange County SanRatfgtt' Separate Districts vs. Consolidation: Comparison of Class III Industrial/Comm User Fees 1200 5r z 2 1000 J Q p 600 J J_ 600 R W IL w 400 LL J Q Z 200 Z Q 0 1 2 3 5 6 7 11 13 14 DISTRICT NUMBER 09 Separate Districts OConsolidated Orange 6oUOU A*' ikat °'` ' �. z,,. ' Separate Districts vs. Consolidation: Comparison of Long-Term Debt 1,600 W 1,400 U a 1,200 a w 1 ,000 IL LM 800 600 w t- (5 400 Z O 200 0 1 2 3 5 6 7 11 13 14 DISTRICT NUMBER ■9 Separate Districts O Consolidated Report Summary • The consolidation of Districts could achieve a levelling of revenues and expenditures by District • The implications of this levelling have been depicted by district • Cost savings up to $144,000 per year can be achieved from the various accounting, legal/administrative and financial savings so far identified • Connection fees will not be affected by consolidation • Total Class III industrial/commercial user fees will change insignificantly but, fees for a particular user may change up to 19% by consolidation • Revenue zones would reduce some or all cost savings since they would imply a new set of legal/administrative and financing requirements • Existing Districts have differing operating costs as indicated by the 94/95 budget and illustrated in this report Ora�SgeCourit�5�'anlhat E�" ., . o , Consolidation Study Report Schedule Concept Report/Board Direction January 25, 1995 Costs Savings Report February 22, 1995 LAFCO Process & Costs March 22, 1995 District 14 Implications March 22, 1995 Existing Debt and Grant Implications April 26, 1995 Board Composition May 24, 1995 Final Report to Executive Committee June 21 , 1995 Final Report to Joint Boards July 12, 1995 orange county Sanitation Districts Future Study Options o .. 1 . Direct staff to proceed with further consolidation study efforts per the following consolidation study report schedule 2. Direct staff not to proceed further 3 3. Direct staff to proceed per other Board direction Orange County Sancta M I Ito „FI ditill g JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (14): Consideration of motion authorizing staff to issue Change Order No. 1 to Purchase Order No. 71438 issued to Public Financial Management, Inc., for continuing financial advisor services related to the bankruptcy and communication and support work with rating agencies and investors, for an additional amount not to exceed $50,000.00, increasing the total authorized compensation from a total amount not to exceed $25,000.00 to an amount not to exceed $75,000.00. Summary Public Financial Management, Inc., was issued Purchase Order No. 71438, to provide advisory �...' services in connection with the Districts' existing and revised debt financing program, including support work in connection with the County Bankruptcy proceedings, communications with the Boards of Directors, rating agencies and the financial and investor community, and technical advisory services in connection with short or long-term debt transactions. Staff is recommending to extend the services of Public Financial Management, Inc. Recommendation Authorize staff to issue Change Order No. 1 to Purchase Order No. 71438 issued to Public Financial Management, Inc., for an additional amount not to exceed $50,000.00, increasing the total authorized compensation from a total amount not to exceed $25,000.00 to an amount not to exceed $75,000.00. .i.�wcooaas.cosws+. JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (15): Consideration of Resolution No. 95-21, amending Classification and Compensation Resolution No. 79-20, as amended, establishing two position classifications of Assistant General Manager. Summary The appointment of a new General Manager is the starting point of the restructuring of the Sanitation Districts and the beginning of a new era of improvement. The top management team will be an important part of bringing improvement to the organization. In the last year,several key staff at the top management and middle management levels have terminated or transferred. In addition,several key spots have remained unfilled for several years. All told,eight positions must now be evaluated for permanent status or reorganization including:Director of Engineering, Director of Technical Services,Director of Maintenance and Operations(or,alternately, Director of Maintenance and Director of Operations),Source Control Manager, Laboratory Manager,Chief Administrative Assistant and Assistant General Manager. As the Screening Committee reported at the February itth Board of Directors meeting,the selection of the top candidate for the General Manager slot was not an easy decision. Two candidates, Don McIntyre and Blake Anderson,received the highest marks from an Initial field of 52 candidates responding to our nationwide recruitment. Each of the two top candidates had his own unique set of qualities. In the end, the decision was made to select Don because of his demonstrated ability to provide the leadership necessary for the Districts to move into a new era of excellence with the bonus of the hope and expectation that Dan and Blake would be capable of working as a team for bringing positive and creative change to the organization. After a transitional period of a few years,then a new General Manager will be appointed to carry on the initiative of continuing quality improvement well into the next decade and beyond. Don and Blake have met and talked on a number of occasions during the last three weeks. They have concluded that they can work with each other very effectively. They share the same expectations and outlook on how management should work. Don has also concluded that to be able to manage the Districts he must quickly forge atop management team to take on the demanding tasks ahead. For this reason,he is recommending that the positions of Assistant General Manager for Operations and Assistant General Manager for Administration be created now and that Blake be asked to fill the Operations position immediately and to recruit for the Administration position quickly. A draft table of organization is attached as Exhibit One. It will be refined after Don comes on board, confers with staff and assesses the organizational needs of the agency. Approval of the table of organization will occur through the budget approval process for fiscal year 1995-96. For reference, our existing table of organization is attached as Exhibit Two. As the Director of Technical Services and the Director of Engineering,Blake had received a salary of $102,377 within a salary range topping out at$119.520. He is currently earning $108,336 for his temporary upgrade as Interim General Manager. Don is recommending salaries of$120,000 with a benefits package equivalent to the General Manager's position. Staff will discuss comparable salary issues at the meeting. Recommendation Consideration of Motion to Approve Resolution No.95-21,amending Classification and Compensation Resolution No.79-20,as amended,establishing the position classifications of Assistant General Manager and authorizing two positions at an annual salary of$120,000 each. srvr000aasuaa�atrs ,a DRAFT-PROPOSED TABLE OF ORGANIZATION 03102195 b a em Boards of Directors Board Secrdarys Gen¢raI Manager General Counsel Orc¢e Office Board Support Retards Agreements Assistant General Manager, Assistant General Manager, Operator. Administration rn x = Policy Development 00 Operations Maintenance Technlol3ervicea Engineering arM Maintenance DepadmeM Deparlmam Department Department t--, Plert Opemtions Mechanical Laboratory Planning Finance Human Administrative Information Maintenance Department Resources Services Servem EsaMetbr,8 Electrical Source Control Design Meaeardl Maintenance Financing Hiring) Mail Rowe Comyulem Instrumentation Ah Quality Comlructbn Promotions Investments Standards/ Reproduction Public lnfomwtlon Collection Systems Ocean Issues Dmxings S Oualigcelions Records DeM Management Training Support Room Services library Plant Maintenance BlosolWs Issues Accounting EARCoumding Audio Visual Graphics Projects Regulatory/ Legislative Liason Purchasing Insurances Compliance Reporting Warehouse Security F Mmcts SafetyMeallh asurements Wellnessdits Employee Activities gel) labor Relations grancosm.gm EXISTING TABLE OF ORGANIZATION 0310V95 7S a e>m Boards of DireGara Beard Secrelary's General Manager General Counsel Otgce 5 of6 loll Board Support Operations Maintenance t10 Director of Personnel Records Departmerd• Department' Safety B Security 126 of 133 215 of 228 1of1 Agreements 7echnkal Services Engineering public lnrative S afety PersannN Security X i Department' Department' 2AnatyMaB Lkrks = f 10g of 118 61 o1 Be I6I6 P/f) 2o2 90110 3ofd (WP) j—M.1 Rocm Finanec Information ance Recmitment Security L—Reproduction Depanmerrc' Materials Management TouW Hiring On Call Security Presentations Special Everts pions Promolbns Gate Guards Infonnalum Training Requests Employee EAPICounseling Newsletter n.m. Employee"Oles Sae details for each department in D.W.Handbook for Board CommiMees. Note: Numbers Indicate actual ,a.aulhor¢ed employees. gmseNexishag gm i r RESOLUTION NO. 95-21 AMENDING RESOLUTION NO. 79-20 (POSITIONS AND SALARIES) A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA, AMENDING CLASSIFICATION AND COMPENSATION RESOLUTION NO. 79-20, AS AMENDED, RE ESTABLISHING CLASSIFICATION OF ASSISTANT GENERAL MANAGER MYY.Yi111i.........*i iililiiilili• The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That Exhibit "B-3" of Resolution No. 79-20, as amended, is hereby further amended to add the following position classification thereto and establish a salary range for the position classification, as set forth below: EXHIBIT "B-6" MANAGEMENTIDEPARTMENT HEADS Position Authorized Classification Classification Positions Annual Salary 0002 Assistant General 2 $120,000.00 Manager Section 3. That any other resolution or motion, or portions thereof, that conflicts herewith is hereby repealed and made of no further effect; and, Section 4. That this resolution shall become effective March 8, 1995. PASSED AND ADOPTED at a regular meeting held March 8, 1995. ePEfl51.031 j JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (1 S): Consideration of motion authorizing staff to issue a purchase order to Moreland &Associates for preparation of the 1994-95 fiscal year audit of the Districts, for a maximum fee to include out-of- pocket expenses not to exceed $38,000.00, with provision for three one-year extensions. Summary The three-year independent auditing service agreement and subsequent one-year extension with KPMG Peat Marwick expired with the completion of the 1992-93 audit. At the January 18, 1995 Finance and Personnel Committee meeting, the Committee approved the release of a Request for Proposal for Professional Auditing Services for fiscal year 1994-95, with the option of auditing the following three years. Following the receipt of proposals from five auditing firms, the Director of Finance, Controller, and Accounting Manager reviewed, evaluated and ranked the proposals based on experience, expertise, and audit approach, and presented their findings �..d to the Finance and Personnel Committee on February 15, 1995. The Finance and Personnel Committee then established a Selection Committee consisting of the Committee Chairman, Director of Finance, and Controller to interview the top three fines and to prepare a recommendation to the Joint Boards. On Friday, February 24, 1995, the Selection Committee interviewed the fines of Conrad & Associates, Deloitte &Touche, and Moreland &Associates and concluded that the firm of Moreland &Associates had the most to offer the Districts in terms of experience, expertise and audit approach. Budaet Information The fees for the 1994-95 audit will be included in the Joint Works budget for 1995-96. Recommendation Authorize staff to issue a purchase order to Moreland &Associates as the Districts independent auditors for the fiscal year 1994-95 at a maximum fee, including out-of-pocket expenses, of $38,000.00,with an option of auditing the following three years. ��wvroneswcesm�e COUNTY SANITATION DISTRICTS 0 ORANGE COUNTY. CALIFORNIA IONA ELLIS AVENUE PO BDXBI27 `Ar/ March 8, 1995 FOUNTAIN VALLEY.CALIFORNA 92729a197 n141962.2411 STAFF REPORT Selection of the Districts' Independent Auditors KPMG Peat Marwick has served as the Districts' auditors for the past 19 years. At the direction of the Finance and Personnel Committee, staff solicited a Request for Proposal for Professional Auditing Services (RFP) for fiscal year 1994-95, with the option of auditing the following three years, from the following firms: Arthur Andersen & Co. Conrad &Associates Coopers Lybrand Deloitte &Touche Diehl, Evans & Co. Ernst &Young Moreland & Associates Price Waterhouse Five responses were received and are listed below in the order of the maximum fees quoted in their proposals, followed by a preliminary evaluation ranking done by staff: Initial Evaluation 94-95 Fee Rankinc By Staff Moreland &Associates $38,000 91 Conrad & Associates 43,200 92 Diehl, Evans & Co. 44,750 80 Ernst & Young 48,200 76 Deloitte Touche 54,000 86 The initial evaluation performed by staff was done in accordance with the criteria set forth in the RFP, without consideration of fees, as follows: 1. Past experience on comparable government engagements. 2. Quality of firm's professional personnel assigned to the engagement. 3. Quality of firm's management support. 4. Adequacy of proposed staffing plan. 5. Adequacy of sampling techniques. 6. The degree of anticipated support requirements of Districts' staff. Selection of Districts' Auditors Page 2 March 8, 1995 Based on the initial screening, the Finance and Personnel Committee established a Selection Committee comprised of the Finance and Personnel Committee Chairman, the Director of Finance and the Controller, and directed them to interview the top three firms: Conrad &Associates Moreland &Associates Deloitte&Touche Each of these three finalists were qualified to serve as the Districts' auditors. However, Moreland & Associates distinguished themselves from the rest by proposing to assign the following staff members to this engagement : • Assigned Michael Moreland as the audit engagement partner. Mr. Moreland has over 20 years experience in governmental financial audits and is currently Chairman of the State Governmental Accounting and Auditing Committee of the California Society of Certified Public Accountants and of the California Committee on Municipal Accounting. In addition, Mr. Moreland is a member of the Governmental Accounting Standards Board's Task Force on the Financial Reporting Model and Small Governments Task Force. • Assigned an audit engagement manager who has over ten years experience in auditing local governments. • Is the only firm to propose a Senior Accountant-Auditor who is a certified public accountant and who has considerable experience in auditing governmental entities and in preparing and reviewing comprehensive annual financial reports of local governments. Therefore, the Selection Committee recommends appointment of Moreland & Associates to provide audit services for the 1994-95 period. As requested in the RFP, Moreland &Associates also submitted their proposed maximum fees for the succeeding three years, as follows: 1995-96 $39,500 1996-97 41,000 1997-98 42,600 At the last Finance and Personnel Committee meeting, there was some concern expressed as to whether the cost of future bond financing would be greater if the Districts' were to select an auditing firm other than a big six accounting firm. The Committee requested Patti Gorczyca of Public Financial Management, Inc., to inquire with the bond Rating Agencies and various bond underwriters as to the marketing and 11w, Selection of Districts' Auditors Page 3 March 8, 1995 credit implications in the utilization of a regional accounting firm as opposed to a "big six"firm in performing the Districts' annual audit. In the attached report on her findings, Ms. Gorczyce concluded that as long as the Districts hire a credible, recognizable, regional accounting firm that has experience with municipal entities, there should be no impact on the Districts' credit or its' marketability. The Selection Committee believes that Moreland &Associates meets the criteria of being credible and recognizable, since they audit more California cities than any other accounting firm except for one. It should also be disclosed that the recommended firm, Moreland &Associates, was a previous employer of the Districts' Controller, Mike White, six years ago. Mike's most recent employment prior to coming to the Districts was that of Controller for the City of San Clemente. During his employment with San Clemente, Mike recommended against hiring Moreland and Associates because they would have been unable to complete the City's audit in the time frame desired due to previous staffing commitments. However, Mike, along with the other Selection Committee members, believe that this engagement is a fit for both the Districts and Moreland &Associates and their proposal best meets the qualifications sought by the Districts. Budget Information: The fees for the 1994-95 audit will be included in the Joint Works budget for 1995-96. Recommendation: That the Joint Boards appoint Moreland &Associates as the Districts' independent auditor's for fiscal year 1994-95 at a maximum fee of$38,000, with an option of auditing the following three years. m PLMUCFNANCIALMnrrP,MWENr, INC. Financial and anvunta A.dvreas 6W Newpan Ccuv Drive,$vi¢750 Newport Badt.W.nia 92W 714-nl-94= 714-, 1-9437 February 23, 1995 MEMORANDUM TO: Gary Stteed,Finance Director 4 FROM: �"-)Parti Gorezyca,Public Financial Management,Inc. As was requested by the Finance and Personnel Committee, Public Financial Management, Inc. ("PFM") has researched the potential marketing and credit implications to the Districts from utilizing a regional accounting firm as opposed to a "big six" accounting firm to perform the Districts' annual audits. - PFM spoke with credit analysts at both Standard & Poor's and Moody's Investor Service and with representatives of both Merrill Lynch Public Finance and Research and PaineWebber Public Finance. In addition, PFM spoke with a portfolio manager at the Franklin Fund. Essentially, all parties shared the view that as long as the Districts hire a credible, recognizable regional accounting firm that has experience with municipal entities, there should be no impact on the Districts' credit or its' marketability. For example, Eastem Municipal Water District uses Diehl, Evans & Company ("Diehl, Evans"), a regional accounting firm, as its auditor. Representatives from PaineWebber stated the use of Diehl Evans has caused no impact to Eastern Municipal's credit or marketability. Diehl, Evans is known to the market and works with several water agencies in the region. The only negative opinion came from Merrill Lynch's research department. They reported that because of the current situation in Orange County, the Districts may want to consider a big six firm. However, if there is a compelling reason to use a regional firm (i.e. cost or a desire to provide business to a local firm) a"story" could be told about the accounting firm. Merrill Lynch concluded though that it is unlikely that there would be any financial impact to the Districts. If the Districts choose a regional firm, the firm should be able to point to similar audits it has done for other public agencies. The firm should have experience with other sanitation districts and should be familiar with GAAP accounting methods and principals. If the firm meets these requisites,Me:rili Lynch believes that it is unlikely that the Districts' would see any impact on its' credit or marketability. .Adanm Auadn BWtan Udder M:rtlAyCs Flmfaburg n? o n hla his Mrnapolis New York Ndw,dna Onando Paaaaelpha rotdznd san F.anovu An Alpllale a1 Med,w Midland Bank Similarly, a portfolio manager at the Franklin Fund stated that when they see an auditing firm whose name they do not recognize, as long as they can "make a phone call" to inquire about the firm's reputation,it would not affect their decision to purchase the Districts' bonds. �.J -g JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (17): OMTS95-11 Consideration of motion to receive and file Staff Report and first reading and introduction of proposed ordinances Establishing Excess Capacity Charge Program. Summary Article 3, Section 309 of the Districts' Wastewater Discharge Regulations (Ordinance) provides that projects which require substantial sewerage system facilities capacity may be subject to an Excess Capacity Charge in an amount and method to be determined by the Boards of Directors on a case-by-case basis. Over the past 18 months, it has become evident that there are a number of planned public agency projects which will have significant capacity demands on the Districts' sewerage system. In August 1994, the Joint Boards of Directors approved a policy whereby governmental agencies would be assessed Excess Capacity Charges for water treatment facilities connected to the Districts' sewerage system, and directed staff to report back on a specific approach for assessing the charge. The Boards concurrently approved, in concept, a policy wherein fees collected as Excess Capacity Charges would be held in reserve and designated for future appropriation related to the construction of a brine line, subject to regulatory permit approvals. Over the past ten years, there have only been two projects that have been assessed Excess Capacity Charges. The approach used in these cases was to convert the expected wastewater flow from a proposed project to the equivalent number of single family home dwelling units and then multiply by the Capital Facilities Connection Charge in effect at the time. As there were no considerations made for excess wastewater strength, 100 percent of the charge was based upon flow. Staff has developed a proposed approach for assessing Excess Capacity Charges, which is described in the attached staff report. This approach establishes criteria for determining which facilities should be subject to Excess Capacity Charges on the basis of wastewater flow and strength (as measured by biochemical oxygen demand and suspended solids), as well a formula for calculating the charge on a proportional basis to the flow and wastewater strength of residential wastewater, that distributes the charge on the basis of the 1989 Master Plan allocations for flow, biochemical oxygen demand and suspended solids. Staff Recommendations 1. Consideration of motion to receive and file the January 17, 1995 staff report regarding procedures for assessing excess capacity charges. 2. Consideration of motion to direct staff to prepare an ordinance that incorporates the following recommendations for assessing Excess Capacity Charges as described in the January 17, 1995 staff report: a. Effective July 1, 1995, any new connection to the Districts' sewerage system that y exceeds the following criteria will be subject to an Excess Capacity Charge: Parameter Value Flow 50,000 gallons per day(gpd) Suspended Solids (SS) 105 Ibs per day (Ibs/d) Biochemical Oxygen Demand (BOD) z 105 Ibs per day (Ibs/d) b. Connections of public"collection" sewers for public sewering agencies located within the Districts' service boundaries will not be subject to an Excess Capacity Charge. C. The Excess Capacity Charge will be assessed using the following formula: ECC = (Flow, gpd)/399 gpd x CFCC x 58%+ (BOO, Ibs/d)/0.83 Ibs/d x CFCC x 19% + (SS, Ibs/d)/0.83 Ibs/d x CFCC x 23%. Where: ECC is the Excess Capacity Charge; and CFCC is the Capital Facilities Connection Charge. d. The Capital Facilities Connection Charge rate will be annually adjusted according to the Engineering News Record- Los Angeles area construction cost index. The Capital Facilities Connection Charge rate is currently$2,350. The next adjustment should occur in March 1996. e. Any facility applying prior to July 1, 1995 for a connection permit and which is required to pay an Excess Capacity Charge may elect to have the charge �d assessed as described in 2.c above or by using the following formula that determines the Excess Capacity Charge according to the facility's capacity based on the flow from the equivalent number of single family homes. ECC = (Flow, gpd)/356 gpd x $2,350. Where: ECC is the Excess Capacity Charge. �.d J\wPWP&R4G8S4}9 ' COUNTY SANITATION DISTRICTS .1 ORANGE COUNTY, CALIFORNIA 9 January 17, 1995 loam ELu9 AVENUE P0.BOY 8127 FOUNTAIN VALLEY.CALIFORNIA 927213E127 71<1982-2411 STAFF REPORT OMTS95-011: Excess Capacity Charges - Method Used to Determine Charge Background/Discussion Article 3, Section 309 of the Districts' Wastewater Discharge Regulations (Ordinance) provides that projects which require substantial sewerage system facilities capacity may be subject to an excess capacity charge in an amount and method to be determined by the Boards of Directors on a case-by-case basis. At the Districts' August 10, 1994 meeting of the Joint Boards of Directors, staff presented a report which indicated there were several public agency projects planned which had significant flows and required a connection to the sewer. Staff determined the projects would require substantial sewerage system facilities capacity and requested that a policy of assessing an excess capacity charge for a government agency's water treatment facility, which is connected to the Districts' sewerage system, be approved. The Boards of Directors approved this policy in concept and asked that staff report back on a specific approach. The Boards concurrently approved, in concept, a policy wherein fees collected as excess capacity charges from a governmental agency for the connection of a water treatment facility to the Districts' sewerage system would be held in reserve and designated for future appropriation related to the construction of a brine line, subject to regulatory permit approvals. The Boards also directed staff to draft proposed amendments to the Districts' Capital Facilities Connection Charge Ordinance for consideration by the Executive Committee and Boards of Directors at future meetings. This report pertaining to excess capacity charges is one of two that will be incorporated in development of a Capital Facilities Connection Charge Ordinance. The other report will be submitted separately at a later date and will contain information on possible changes to the sewer connection fee program and sanitary sewer service charge program. The assumptions used in this report have generally been taken from the Districts' 1989 Masterplan (2020 Vision). The Capital Facilities Connection Charge (CFCC) is calculated in accordance with Volume 8 of the 1989 Masterplan. It is based upon a consideration of the cost of then-existing and future-planned facilities, allocated to the one million estimated total number of users at year 2020. The Masterplan also proposed that the original fee of$2260 per residential unit escalate each year based r OMTS95-011 Page 2 �.. January 17, 1995 on the cost of construction index published in the Engineering News Report. The 1994- 95 CFCC has been set at$2350 per residential unit. Commercial and industrial buildings have a similar fee which is based on square footage of building area. Method Used to Determine Criteria for Assessing Excess Capacity Charge Flow Determination Staff from the Engineering, Finance and Technical Services Departments collaborated in an effort to develop a standard equitable method for determining excess capacity charges. The first step in this process was to develop criteria or thresholds for determining what would be considered "substantial" capacity based on flow and wastewater strength, and thereby subject to an excess capacity charge. For the flow threshold, the minimum flow established by the Environmental Protection Agency above which user charges must be directly assessed was selected. This flow level is 50,000 gallons per day. BOD and SS Determination For biochemical oxygen demand (BOD) and suspended solids (SS), which are measurements of the strength of wastewater, household wastewater strength characteristics are estimated to be 250 mg/L for both constituents. To derive threshold values for these parameters, staff elected to select values proportional to the 50,000 gallons per day flow threshold. Thus, the 50,000 gallons per day flow rate was compared to the flow expected from a single family home in the Districts' service area. As reported in the Districts' 1989 Master Plan, it was estimated that each domestic connection would discharge 399 gallon per day based on a total system flow by the year 2020. The ratio between 50,000 gallons per day and 399 gallons per day is 125:1, and this factor was applied to the domestic wastewater strength characteristics to derive an equivalent industrial loading thresholds. Based on the proportional comparison, any sewer connection that has a BOD or SS loading greater than the 105 lb/day threshold values shown below should be charged an excess capacity connection charge. Daily domestic loading = 399 gallons per day x 250 mg/L x 8.34 = 0.83 Ibs/day Threshold value = 0.83 Ibs/day x 125 [for BOD or SS] = 103.8 Ibs/day or - 105 Ibs/day 1 OMTS95-011 .,, Page 3 January 17, 1995 Application of Criteria to Determine Excess Capacity Charges Based on the thresholds established for Flow, BOD and SS, an excess capacity charge is necessary for dischargers (both public and private) that require a sewer connection tributary to the Districts' sewerage facilities, if that connection results in loadings which are in amounts that are equal to or greater than the loadings shown in Table 1. It should be noted that there are occasions when a public sewering agency within the Districts' boundaries make a connection to a Districts' trunk sewer that is a compilation of"collection sewers" serving many individual connections. These kinds of connection may discharge quantities greater than those shown in Table 1. In those cases, an excess capacity charge should not be applied because any applicable charges would have been previously collected for each individual connection to the public sewer. TABLE 1 DAILY LOADINGS WHICH DETERMINE EXCESS CAPACITY CHARGES Parameter Value ..d Flow z50,000 gallons per day Suspended Solids z 105 Ibs per day Biochemical Oxygen z 105 Ibs per day Demand Percentage Allocation of Charges The Districts' 1979 revenue program allocated operation and maintenance costs and individual fixed asset costs to Flow, BOD and SS. The percentage charge allocations for Flow, BOD, and SS for both treatment facilities and collection facilities are shown in Table 2. For numbers listed under the heading "Treatment Facilities", the "Historical" column represents the allocation existing facilities cost as of June 30, 1994 based upon Federal Revenue Program guidelines. The "Masterplan" column represents the total future costs for Districts' collection facilities and for treatment and disposal facilities as projected in the 1989 Masterplan and adjusted for the 1989-90 Capital Improvement Budget. The Masterplan total has been allocated to Flow, BOD and SS based upon the historical cost of facilities to treat each of these parameters. Masterplan costs for reconstruction are not included because these are collected from the ad valorem tax bills and from sewer service charges. c OMTS95-011 Page 4 January 17, 1995 Table 2 is used to calculate the weighted percentage of fixed assets that can be allocated to Flow, BOD and SS. These percentages have been used to determine the proper portion of an excess capacity charge for each user based upon actual loadings. TABLE 2 ALLOCATION OF TOTAL FIXED ASSETS AT 2020(FROM 1989 MASTERPLAN) TO REVENUE PROGRAM PARAMETERS(EXCLUDING RECONSTRUCTION&INFLATION) Treatment Facilydes Collection Facilities Historical Masterolan Historical Masterolan Total Weiahted% Flow 42% 683,046,000 100% 640,200,00 1,323,246,00 58.38% 0 0 SOD 26% 422.838,000 422,838,000 18.66% SS 32% 520,416,000 520,416,000 22.96% 1,626,300,00 640,200,00 2,266,500,00 100.00% 0 0 0 Capital Facilities Connection Charge Table 3 shows the method by which the capital facilities connection charge is calculated. The values used are those from the 1989 Masterplan adjusted for the 1989- 90 Budget, without escalation for inflation or changes in the Engineering News Report- Los Angeles Area (ENRLA) cost index which reflect construction costs. The capital facilities connection charge calculation is important because it provides the basis for the calculation of the excess capacity charge. TABLE 3 DETERMINATION OF CAPITAL FACILITIES CONNECTION CHARGE Additional Joint Works Treatment Facilities (JWTF) to be Constructed by 2020 $1,335,300,000 Existing JWTF Costs $748,900,000 $2,084,200,000 Less Reconstruction Projects ($457.900.000) OMTS95-011 Page 5 ..✓ January 17, 1995 TABLE 3 CONTINUED Additional Collection Facilities to be Constructed by 2020 $181,300,000 Existing Collection Facilities Costs $520,000,000 $701,300,000 Less Reconstruction Projects ($61.100.0001 �eotlectfonFacdCastµ M6t02U0OG Total of JWTF and Collection Costs Year $2.286.500.000 2020 Year 2020 Users per Masterplan 1,000,000 ppigg' B The current connection fee adopted by the Boards in March 1991 is $2,350 based on the automatic ENRLA annual adjustments for 1990 and 1991 and the Boards' policy not to increase the fee for subsequent years. Table 4 shows what the Capital Facilities Connection Charge would be if the ENRLA cost index had been applied to years subsequent to 1991. TABLE 4 ESCALATION OF FEE BASED ON ENRLA CHANGES ENRLA Percent Date Index Change Connection Fee June 1989 5,766 — $ 2,270 March 1990 5,790 0.42% $ 2.280 March 1991 5,936 2.52% $2,340' March 1992 6,287 5.91% $ 2,480 March 1993 6,361 1.18% $ 2.510 March 1994 6,506 2.28% $ 2,570 1 ' Much I"I fm wea,auoEd w S2350 ed",Id br W B M.of Du ,... OMTS95-011 Page 6 January 17, 1995 Proposed Formula for Assessing an Excess Capacity Charge v Over the past 15 years, only two excess capacity charges were assessed. These were for public projects and the approach utilized was based on flow exclusively. This section of the report presents staffs recommended formula for assessing excess capacity charges and a comparison to the historical method of calculation. Proposed Formula Because our revenue program allocates operation and maintenance costs and individual fixed asset costs to Flow, BOO and SS, we have proposed to follow the same approach to the excess capacity charge (ECC) in accordance with the weighted averages from the 1989 Master Plan as presented in Table 2. Thus the proposed method of calculation is to asses the charge for a project on a proportional basis compared to the Flow, BOD and SS of residential wastewater and the Capital Facilities Connection Charge (CFCC), and to distribute the charge based on the 1989 Master Plan allocations. For this derivation, residential values are assumed to be 399 gallons per day (gpd)for Flow, 0.83 pounds per day (Ibs/d)for BOO and 0.83 pounds per day (Ibs/d) for SS; and the current CFCC is $2,350. ECC = (Flow, gpd) /399 gpd x $2,350 x 58% + (BOD, Ibs/d) /0.83 Ibs/d x $2,350 x 19% + (SS, Ibs/d)/0.83 Ibs/d x $2,350 x 23%. 4.J There are currently four projects proposed by government agencies that will require excess capacity connection permits, and others in the planning stage. The start-up dates for these project range from 1995 to 1997. The projected excess capacity charges for the four projects using the proposed calculation method are shown in Table 5. TABLE 5 ESTIMATED EXCESS CAPACITY CHARGES FOR WATER TREATMENT PROJECTS Daily Daily Daily Flow BOD SS SS Project (Gals) Flow (lbs) BOD (les) Charlie Total are Charge Tusbn Desalter 360,000 $1,229,774 15 $8,069 15 $9,768 $1,247,612 Irvine Desalter 910,000 $3.108,596 15 $8,069 15 $9,768 $3,126,434 City of Anaheim Lenain Facility 19,000 $64,905 0 $0 792 $515,75 $580,659 4 v Frances Desalter 920,000 $3,142,757 15 $8,069 15 $9,768 $3,160,594 a OMTS95-011 p Page 7 January 17, 1995 �d Previous Formula Used in Calculating Excess Capacity Charges The previous excess capacity charges were calculated in a slightly different manner. Projected wastewater flow from the proposed connection was converted to equivalent dwelling units (EDUs) by dividing the flow by 356 gallons per day, which was previously determined to be the average wastewater flow per single family home. The excess capacity charge was calculated by multiplying the number of EDUs by the Capital Facilities Connection Charge in effect at the time. As there were no considerations made for excess BOD or SS charges, 100% of the charge was based upon flow. The excess capacity charges for the four proposed project which would have been due using the EDU calculation method are shown in Table 6. TABLE 6 CAPACITY CHARGES IF EDU FORMULA HAD BEEN USED Project Daily Flow EDUs Flow Based Charge Tustin Desalter 360,000 1,011 $2,375,850 Irvine Desalter 910,000 2,556 $6,006,600 Lenain Facility 19,000 53 $124,550 Frances Desalter 920,000 2,584 $6,072,400 Previous Discussions with the City of Anaheim Discussions have been underway with the City of Anaheim (City) since July 1993 regarding the proposed connection of their Lenain Water Treatment Facility for the discharge of filter backwash wastewater. At that time, a proposed excess capacity charge was calculated based on the EDU method to provide information to the City for budgeting purposes. As shown above the capacity charge was determined to be approximately $125,000.. Staff then entered into negotiations with the City for a Permit Agreement with the understanding that the final authorization of the excess capacity charge would be considered by the Districts' Boards of Directors. The project will be ready to go on-line in April 1995. As previously noted, staff was directed by the Boards of Directors in August 1994 to develop a standard method to be used in determining excess capacity charges. The method that staff is proposing generates an excess capacity charge for the Lenain Facility of$580,659 or approximately $450,000 greater than the fee previously negotiated. Staff has met with the City regarding this issue. City staff members have ..i expressed concerns over the significant increase in the charge at this late date in the project time line. Funds have not been allocated for the increase in the excess capacity charge. In addition, they have indicated that if the original assessment had been initially known, the City would have elected to build a solids handling facility at the Lenain plant OMTS95-011 Page 8 1 January 17, 1995 rather than connecting to the Districts' system. Based on these factors, the City has requested to be grandfathered in under the old method of assessment. Staff Recommendations Staff recommends: 1. Consideration of motion to receive and file the January 17, 1995 staff report regarding procedures for assessing excess capacity charges. 2. Consideration of motion to direct staff to prepare a resolution for consideration by the Executive Committee that incorporates the following recommendations for assessing Excess Capacity Charges as described in the January 17, 1995 staff report: a. Effective July 1, 1995, any new connection to the Districts' sewerage system that exceeds the following criteria will be subject to an Excess Capacity Charge: Parameter Value Flow a 50,000 gallons per day (gpd) Suspended Solids (SS) z 105 Ibs per day (Ibs/d) Biochemical Oxygen Demand (BOD) a 105 Ibs per day (Ibs/d) ..� b. Connections of public"collection" sewers for public sewering agencies located within the Districts' service boundaries will not be subject to an Excess Capacity Charge. C. The Excess Capacity Charge will be assessed using the following formula: ECC = (Flow, gpd)/399 gpd x CFCC x 58% + (BOD, Ibs/d)/0.83 Ibs/d x CFCC x 19% + (SS, Ibs/d)/0.83 Ibs/d x CFCC x 23%. Where: ECC is the Excess Capacity Charge; and CFCC is the Capital Facilities Connection Charge. d. The Capital Facilities Connection Charge rate will be annually adjusted according to the Engineering News Record- Los Angeles area construction cost index. The Capital Facilities Connection Charge rate is currently $2,350. The next adjustment should occur in March 1996. e. Any facility applying prior to July 1, 1995 for a connection permit and which is required to pay an Excess Capacity Charge may elect to have the charge assessed as described in 2.c above or by using the following U formula that determines the Excess Capacity Charge according to the facility's capacity based on the flow from the equivalent number of single family homes. a OMTS95-011 j Page 9 January 17, 1995 ECC = (Flow, gpd)/356 gpd x $2,350. Where: ECC is the Excess Capacity Charge. J:iwrooMMEMCW.011 52-!t-c5 11:42AM FROM ROUkKF, WOODRUFF, SPRe TO 9620356 P0021007 ORDINANCE NO. AN ORDINANCE OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. _ OF ORANGE COUNTY, CALIFORNIA, ESTABLISHING EXCESS CAPACITY CHARGES WHEREAS, the Board of Directors of County Sanitation District No. _of Orange County, California ("District") has heretofore adopted Ordinance No. _, an Ordinance Establishing Wastewater Discharge Regulations for Use of District Sewerage Facilities; and, WHEREAS, Section 309 of Ordinance No._provides that the Board of Directors may determine the method for calculation of Excess Capacity Charges applicable to District users on a case-by-case basis; and WHEREAS,the Board of Directors desires to establish a standard, fair and equitable method for calculation of the Excess Capacity Charge for all users. WHEREAS, the Board of Directors of County Sanitation District No. _of Orange County, California does hereby find: A. That a comprehensive 30-year Master Plan of Capital Facilities entitled "Collection, Treatment and Disposal Facilities Master Plan- 1989", hereinafter the "Master Plan", which includes detailed financial and engineering reports, has been prepared, approved and adopted by the Board of Directors identifying the required future development of District and jointly-owned facilities, including the financial projections for providing sewer service to all properties within the District's service areas; and �.d i 02-1 -95 I1,d2P�1 Fk04 EOiHE,W05DUR SPEA t0 9620356 P003/00i t B. That District Staff has prepared an analysis (Staff Report) of the proposed method for determination of Excess Capacity Charges; and C. That the financial and engineering reports of the Master Plan and the Staff Report regarding Excess Capacity Charges have been made available to the public and have been subject to noticed public hearings, all In accordance with the provisions of Government Code Section 66016 and other provisions of law; and D. That the revenues, derived under and the provisions of this Ordinance, from other public agencies for discharges from water or wastewater treatment facilities will be held in reserve and designated for possible future use in the construction of a separate ocean discharge outfall brine line, and revenues derived from other users will be used for construction of the sewage collection facilities, wastewater treatment and disposal facilities of the District; and E. That the users upon which the fees established by this Ordinance are levied, will discharge wastewater to the Districts collection, treatment and disposal facilities; that the costs of construction of sewage collection facilities, wastewater treatment and disposal facilities has constantly increased due in part to increased regulatory requirements to upgrade the treatment process; and that said costs will exceed the amounts of any ad valorem tax revenues derived from these users; and F. That the fees imoosed by authority of this Ordinance do not exceed the estimated amount required to provide the sewer service for which the fee is levied, as provided in Government Code Sections 66013 and 66016; and 69,0_1 2 .2-:7-95 111 :42AM FP.OM ROURKE, 'WOODRUFF, SERA TO 9620356 ?OL14/00 J G. That the fees confirmed by this Ordinance will not necessarily result in an expansion of facilities to provide for growth outside the existing service area. The confirmation of these fees will not result in any specific project and will not result in a direct physical change or any reasonably foreseeable indirect change in the environment; and H. That the fees adopted by this Ordinance are established upon a rational basis between the fees charged each user and the facilities provided to each affected user by the District; and I. That the adoption of this Ordinance is statutorily exempt under the California Environmental Quality Act from further environmental assessment pursuant to the provisions of California Public Resources Code Section 21080(b)(8), and 14 California Code of Regulations Section 15273(a). NOW, THEREFORE, the Board of Directors of County Sanitation District No. _ of Orange County, California, does hereby ORDAIN as follows: Section Section 309 of Ordinance No. _ is hereby amended to read: Section 309. Purpose. The purpose of this Ordinance is to establish the method for calculation of fees payable by all applicants for a permit to connect to the District facilities for a new development or expansion of an existing development that expands operations, either of which require sewage, collection, treatment or disposal facilities capacity. Revenues derived under the provisions of this Ordinance from other public agencies for discharges from waste or wastewater treatment facilities shall be held in reserve and designated for possible future use in the construction of a separate ocean "10 1 on 3 i1:42AM FROM R00RkR, W000111IM SPRA TO 9620356 P005/007 t discharge outfall brine line, and revenues derived from other users shall be used for the construction of the sewage collection facilities, and wastewater treatment and disposal facilities of the District. Section 309 1. Method of Calculation. A The Excess Capacity Charge shall apply to any new connection or new user whose discharge is tributary to District's sewerage system and whose average daily loading to the sewerage system contains at least one of the following loadings: Parameter value Flow > 60,000 gallons per day Suspended Solids > 105 Ibs per day Biochemical Oxygen Demand a 105 Iba per day B. As set forth in the Master Plan, the historical cost of District treatment and collection facilities for Flow, Suspended Solids and Biochemical Oxygen Demand is as follows: Parameter Weighted - Percent (0/1 Flow 58.38% Suspended Solids 18.66% Biochemical Oxygen Demand 22.96% C. The current Capital Facilities Connection Charge set forth in Article 7 of Ordinance No. _, also known as the Equivalent Dwelling Unit Rate, applicable to dwelling units is $2,350.00, and the charge applicable to other than dwelling buildings or replacement buildings or additions or alterations to existing buildings is $470.00 per 1,000 zaxi000+r ew,e_, 4 11:42AM FROM ROUP,I:UNDRUFF, SPP,A TO 9620355 P006/007 f square feet of floor area, with a minimum charge of$2,350.00, based upon the District facility cost per dwelling unit existing in 1989, adjusted automatically for Inflation in 1990 and 1991 pursuant to the Engineering News Report - Los Angeles Area (ENRLA) cost of construction index. Section 309.2. Effective July 1, 1995, the Excess Capacity Charge shall be calculated based on the following formula: Excess Capacity Charge = (Flow, gpd'�1399 gpd x $2,350 x 58% + (BOD, Ibs/d )/0.83 Ibs/d x $2,350 x 190A + (SS, Ibs/d)/0.83 Ibs/d x $2,350 x 23% Section 309.3. The Excess Capacity Charge shall not apply to public sewering agencies located within District boundaries which agencies connect public collection sewers tributary to District facilities. Section 2: Severability. If any provisions of this Ordinance or application to any person or circumstance are held invalid by order of court, the remainder of this Ordinance or the application of such provision to other persons or other circumstances shall not be affected. Section 3• Judicial Action to Chollencia This Ordinence. Any judicial action or proceeding to attack, review, set aside, void or null this Ordinance shall be brought within 120 days of the effective date of the Ordinance. 'Gallons per day 'Pounds per day zncu000tr ea+4+ 5 62-17-95 11:42AM F30M HUFR5, W00D UFF, SPRA PO 9620356 P007/007 I , E Section * Effective Date. v This Ordinance shall be effective July 1, 1995 Section 5: Certification. The Secretary of the Board shall certify to the adoption of this Ordinance and shall cause the same to be published in a newspaper of general circulation in the District as required by law. PASSED AND ADOPTED at a regular meeting held , 1995. za 17 wie_i 6 t JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 DISTRICT 3 Agenda Item (36): Consideration of the following actions relative to Improvements to Miller-Holder Trunk Sewer System, Reach 2 (5,800 feet North of Rosecrans Avenue to Imperial Highway), Contract No. 3-38-2: (1) Consideration of motion approving Addendum No. 1 to the plans and specifications for said project, making miscellaneous technical clarifications. (2) Consideration of Resolution No. 95-25-3, receiving and filing bid tabulation and recommendation and awarding contract for Improvements to Miller Holder Trunk Sewer System, Reach 2 (5,800 feet North of Rosecrans Avenue to Imperial Highway), Contract No. 3-38-2, to Calfon Construction, Inc. in the total amount of $1.091,753.00. Summary In January 1995, the Directors approved the plans and specifications for Contract No. 338-2. This work is the middle reach, but is being completed first because of highway widening along Beach Boulevard through portions of the City of La Habra. This is a portion of a larger project which will eventually begin at Artesia Boulevard and Rosrata Avenue and continue, for the most part, northerly in Beach Boulevard in the Cities of Buena Park, Fullerton, La Mirada, and La Habra. The final reach will be coordinated with the Imperial Highway Smart Street Project and will extend from Beach Boulevard to Harbor Boulevard in Imperial Highway in the City of La Habra. This work is needed to upgrade and improve a deficient sewer which was identified in the 1989 Master Plan. The Master Plan projected the deficiency to be corrected starting in 1994 when the design contract was awarded. During the intense storm on January 10. 1995, two manholes along this stretch of highway were reported to have been surcharged and overflowed due to excessive amounts of water draining into the sewer. The following two actions are requested by Staff. (1) Approve Addendum No. 1 Addendum No. 1 to the plans and specifications makes miscellaneous technical clarifications to the plans and specifications, including supplemental additions to provisions of the Schedule of Prices, Standard and Detailed Specifications, Appendix, and Plans on said project. (2) Award of Contract On February 14, 1995, 14 bids were received for said contract. The bids ranged from a high of$1,877.615.00, to a low of$1,091,753.00, submitted by Callon Construction, Inc. i m The total project costs to date are summarized below. MAJOR COST TABLE FOR CONTRACT NO. 3-38.2 Budget Consultant Contractor's Expended To Date: Estimate Estimate Contract Date: Date: ' Date: DESCRIPTION: 06/16/93 02109/94 02/14195 DESIGN CONSTR Planning & Studies $ 50,000 $ -- $ -- $ — $ — Design Consultant 300.000 289,946 -- 160,982 — Cost Design Staff Cost 3,500 — -- 2,345 — Construction 2,200,000 1,620,840 1,091,753 Contractor Cost Construction 50,000 — — — — Management Staff Cost Fumishingl and — — — — — Equipment Agreement Costs — — — — — Permit Costs 5,000 2,800 — — Construction 220,000 162,000 — — — �' Contingency 10% Sales Tax -- — — — — Total Costs: $2,828,500 $2,072,286 $1,091,753 $163,327 (1) Most recent estimate. (2) Furnishings and equipment are not considered capital project costs and are not actually a part of the project design and construction costs. The Districts purchase furniture and equipment after construction is complete under a separate contract. (3) Contingency percent will be reduced as work is completed. Staff Recommendation Staff recommends approving Addendum No. 1 and Resolution No. 95-25-3, awarding a construction contract to Caifon Construction, Inc., the low bidder, in the total amount of $1,091,753.00. AWPWLI9SNGBADl% 1 COUNTY SANITATION DISTRICTS 11:00 a.m..^A February 1995 91 ORANGE COUNTY. CALIFORNIA 1 Addendum Io9AC ELLIS AVENUE V O BOX 9127 FOUNTAIN VALLEY.CALWOMIA 92729-9127 BID TABULATION n1A19624411 Contract No. 3.38-2 PROJECT TITLE: Improvements to Miller-Holder Trunk Sewer System, Reach 2 (5,800 feet north of Rosecrans Avenue to Imperial Hiahwav) PROJECT DESCRIPTION: Gravity sewer and appurtenances in Beach Boulevard approximately from Hillsborouah Avenue to Imperial Hiahwav ENGINEER'S ESTIMATE: $2,200,000 BUDGET AMOUNT: $11,755,000 TOTAL == CONTRACTOR BID - - -- - - - - -- - - - -- - -- 1. Calfon Construction Inc., Rialto, CA $1,091,753.00 2. KEC Engineering, Corona, CA $1,096,495.00 3. CK Pump & Dewatering dba CK Construction, Signal Hill, CA $1,184,707.00 �.✓ 4. Kenco Inc. dba McGrand and Associates, Calimesa, CA $1,201,891.00 5. Albert W. Davies Inc., Rancho Cucamonga, CA $1,207,000.00 6. Southern California Underground, Inc. $1,244,835.00 7. Colich & Sons, Gardena, CA $1,396,092.00` 8. Robert G. Castongia Inc., Downey, CA $1,435,002.80• 9. Peter C. David Co., Inc., Laguna Hills, CA $1,442,000.00 10. Mladen Bundch Construction Co., Inc., Sunland, CA $1,442,571.00 11. Ken Thompson Inc., Cypress, CA $1,445,000.00 12. Simich-Masonovich, Arcadia, CA $1,462,241.00 13. Vido Artukovich & Sons, Inc., South El Monte, CA $1,512,415.00 14. Andrew Papac and Sons, South El Monte, CA $1,877,615.00 1 have reviewed the proposals submitted for the above project and find that the low bid is a responsible bid. I, therefore, recommend award to CalfNn Construction Inc. in the bid amount of .d $1,091,753.00 as the lowest and best bid. (jq John D. Linder Director of Engineering JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 DISTRICT 7 Agenda Item (39): Consideration of the following actions relative to appeal of Newport Camino Plaza, L.P.for a 60-day time extension to obtain demolition credit to offsetcapital facilities connection charges for development of Newport Camino Plaza: (1) Consideration of motion to receive and file letters dated December 29, 1994 and January 19, 1995 from Cummins & White, attorneys for Newport Camino Plaza, L.P. (2) Consideration of motion to approve appeal of Newport Camino Plaza, L.P. for a 60- day time extension to obtain demolition credit to offset capital facilities connection charges for development of Newport Camino Plaza. ror- Consideration of motion to deny appeal. Summary Cummins and While, Lawyers, representing Newport Camino Plaza, L.P., the developer of the Newport Camino Plaza located in County Sanitation District No. 7 (CSD 7) and the City of Tustin at 1011 El Camino Real, has requested an extension of sixty days to the two-year limit for receipt of demolition credit against CSD Ts Capital Facilities Connection Charge. Under Ordinance 702, Section B(4), CSD 7, like all other districts (except District No. 14), provides 'like' credit when old buildings are demolished to build new, provided the replacement is started within two years. To make way for the development of Newport Camino Plaza, four commercial/industrial buildings with a total area of 10,296 square feet were demolished for a proposed development of 18,467 square feet. Had the start of the new construction commenced within the two-year period of the demolition of the old, the developer would be eligible to receive a credit for the old building area against the new building area, and paid Capital Connection Charges on the net building area increase, or 8,171 square feet. At the current rate of$470 per 1,000 square feet, CSD 7's Capital Facilities Connection Fee would have been $3,840, reduced from $8,679 paid under the ordinance. The start of the new construction, however, was sixty days after the two-year eligibility period and, therefore, the developer by letter dated January 19, 1995, has requested that the Directors allow an additional sixty days so that the project can receive a refund equal to the demolition credit. Recommendation Receive and file letters from Cummins &White and approve or deny appeal of Newport Camino Plaza, L.P. J1wP�C99D u CUMMINS &WH lTE Vr� L A W Y E R S 2424 S.E.Bristol Street,Suite 300,Newport Beach,CA 92660-0767 Telephone(714)852-1800 Fax(714)852-8510 Voice Mall(714)756-NW M S.F1,—aEatl MF m AroeW MW017 - iexgva{Rreletalocc F.w u(213)6114iwaz January 19, 1995 No.a JemN 1a betlbi 1 auv eoo TtlW,7eMp p wen. "'xlia@ al CliM1u (M MI-MUM F.(ot)at189BB John Linder County Sanitation District Post Office Box 8127 Fountain Valley, California 92728-8127 Re: Newport Camino Plaza, L.P. 1011 El Camino Real, Tustin, California Our File No: J315 Dear Mr. Linder: On December 29, 1994, we requested that the application of Newport Camino Plaza, L.P. (the "Partnership") for an extension of time be placed as an agenda item for the next Sanitation District meeting. We enclose a copy of that letter for your convenient reference. Please notify the undersigned or the Partnership's architect, Greg Bennett, of the date and time of the hearing at which this matter will be discussed. Thank you for your assistance in this matter. Very trn yo Patrick for the firm of CUMMINS & WHITE PRB/eal cc: Greg Bennett Fred M. Whitaker, Esq. Jay Jaeger Enclosure IJ315126091 I k4h0l1.wpet CUMMNS &WHITE yam/ L A W Y E R 5 2424 S.E BrMW SOWL SuBe 300,Newport Bewh,CA 92880.0757 Tebpl, (714)SM-1800 Fa(714)8528510 Voke MOR(714)766-SBW �s we.®Guam Ang em la.o.M3 Wp,lm Tawlnw IR,q B,N000 vaw mm ce,.l e,a,wz December 29, 1994 xe.e.r.w m emam, es eoo m,T 7maw.w,mmac a am. TaYavw WA 3HM@ Fm 1on 9nSB1 John Linder County Sanitation District Post Office Box 8127 Fountain Valley, California 92728-8127 Re: Newport Camino Plaza, L.P. 1011 El Camino Real, Tustin, California �..' Our File No: J315 Dear Mr. Linder: Pursuant to your conversations with Greg Bennett concerning the referenced property, we request that Newport Camino Plaza's request for an extension of demolition credits be put on the agenda for the next Sanitation District meeting. We enclose a copy of your recent letter to Mr. Bennett for your convenient reference. Thank you for your assistance in this matter. Very t y o Patrick R. Boyd for the firm of CUMMINS & WHITE PRB/jlw cc: Greg Bennett Fred M. Whitaker, Esq. Enclosure 1131512=jiM1'.e'pol SUPPLEMENTAL AGENDA JOINT BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA DISTRICTS' ADMINISTRATIVE OFFICES 109"ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 REGULAR MEETING MARCH 8, 1995 -7:30 P.M. RE: AGENDA ITEM NO. 4 Minute excerpts have been received as set forth below. Pursuant to Regular Agenda Item No. 4, it is appropriate to receive and file said excerpts: (4) (a) DISTRICT 2 Consideration of motion to receive and file minute excerpts from the City of Placentia re election of mayor and appointment of alternate Directors, as follows: ('Mayor) Active Director Alternate Director Norman Z. Eckenrode Carol Downey (b) Consideration of motion to receive and file any minute excerpts received subsequent to preparation of supplemental agenda, if any ............................................................._..................................................................._....................................._....................... . In accordance with the requirements of California Government Code Section 54954.2, i i this agenda has been posted in the main lobby of the Districts' Administrative Offices not less i than 72 hours prior to the meeting dale and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the i Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Committee subsequent to the posting of the agenda, or as set forth on a i i supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. i........................................................................................................................................................................._..................... 03/08/95 (19) ALL DISTRICTS Consideration of the following actions relative to directing the County of Orange to transfer the duties and responsibilities of the Auditor-Controller of the County of Orange to the County Sanitation Districts of Orange County: (a) Verbal report of staff and/or General Counsel (b) Consideration of Resolution No. 95-29, directing the County of Orange to transfer the duties and responsibilities of the Auditor-Controller of the County of Orange to the County Sanitation Districts of Orange County. SUPPLEMENTAL AGENDA JOINT BOARDS OF DIRECTORS `..� COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA DISTRICTS'ADMINISTRATIVE OFFICES 108" ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 REGULAR MEETING MARCH 8, 1995 -7:30 P.M. ...................................................................................................._............................................................................................. In accordance with the requirements of California Government Code Section 54954.2, i this agenda has been posted in the main lobby of the Districts' Administrative Offices not less i than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the i Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) i as an emergency item or that there is a need to take immediate action which need came to the i i attention of the Committee subsequent to the posting of the agenda, or as set forth on a i I supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. i..............................................................................--........................."....................................................................... ..........J (19) ALL DISTRICTS Consideration of the following actions relative to directing the County of Orange to transfer the duties and responsibilities of the Auditor-Controller of the County of Orange to the County Sanitation Districts of Orange County: (a) Verbal report of staff and/or General Counsel (b) Consideration of Resolution No. 95-29, directing the County of Orange to transfer the duties and responsibilities of the Auditor-Controller of the County of Orange to the County Sanitation Districts of Orange County. JOINT BOARDS OF DIRECTORS REGULAR MEETING MARCH 8, 1995 Agenda Item (19): Consideration of Resolution No. 95-29, directing the County of Orange to transfer the duties and responsibilities of the Auditor-Controller of the County of Orange to the County Sanitation Districts of Orange County. Summary On February 9, 1995, the Districts' Finance Department requested the County to remit the Districts all post-bankruptcy petition funds remaining on deposit with the County. Approximately $7 million remains on deposit with the County from the distribution of property tax and user fee proceeds in January. The County Auditor-Controller has informed the Districts that they will not release these funds until the Districts provides them with a Board resolution agreeing to assuming the duties and responsibilities of the Auditor-Controller and that the Districts have the capability to assume those duties. General Counsel has provided the attached analysis re: legal procedures and requirements to effect this change. Staff Recommendation Staff recommends that the Joint Boards approve Resolution No. 95-29, directing the County of Orange to transfer the duties and responsibilities of the Auditor-Controller of the County of Orange to the County Sanitation Districts of Orange County. 0.40G919y19 o wcuraa COO AND CAO POSITIONS SALARY SURVEY ,...., March 1995 AGENCY EMPLOYEE FLOW ANNUAL EFFECTIVE TOTAL TOTAL AGENCY 7 TITLE M IN MGD SALARY DATE BENEFITS COMP L.A.COUNTY SANITATION DISTRICTS ASST CHIEF ENGR&ASST GM 1,700 550 $145,848 7194 $34,254 $180,102 CITY OF LOS ANGELES ASST DIR/BUR SANITATION II 2.800 400 $110,851 7191 $12.659 $123,510 (2%INCREASE CURRENTLY BEING NEGOTIATED) EAST BAY MUNICIPAL AGM,OPERATIONS&MAINTENANCE 1,917 126 $119,016 4/94 $29.993 $149,009 UTILITIES DISTRICT AGM,FINANCE&HR $106,896 4/94 $27,645 $134,541 EASTERN MUNICIPAL AGM,OPERATIONS 523 40 $108,012 10/94 $22,327 $130,339 WATER DISTRICT AGM ENGRG,ADMIN OR RESOURCES $105,588 10/94 $21,954 $127,542 MOULTON NIGUEL WATER DISTRICT ASST GENERAL MANAGER 99 12 $94.500 7/89 $14,205 $108.705 ORANGE COUNTY WATER DISTRICT ASST GENERAL MANAGER 182 N/A $105,960 10/94 $25,034 $130,994 MUNICIPAL WATER DISTRICT OF O.C. ASST MANAGEFVDISTRICT ENGR 27 N/A $88,488 1/92 $12,523 $101,011 AVERAGE _ ._ - _ $109,462 $22,288 $131,750 CSC' CSDOC GENERAL MANAGER 609 230 $130,000 3195 $25,133 $155.133 >. ----------- 2 4, COO AND CAD POSITIONS $120 000 $24,292 $144,292 ...._. :__......... .-"'-�� ,' I' DEPARTMENT HEAD $119,520 7/93 $20,338 $139,658 ' RANGE MAXIMUM ,q eV7 �- a-,4 ,35 Month: APRIL Year: 1995 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 F OMTS COMMITTEE PDC COMMITTEE 9 10 11 12 13 14 15 FINANCE&PERSONNEL 16 17 18 19 20 21 22 EXECUTIVE COMMITTEE 23 24 25 26 27 28 29 STEERING COMMITTEE JOINT BOARDS jo CALENDAR.XLS 3/8/95 SUPPLEMENTAL INFORMATION RE AGENDA ITEM (15) mm sui r EXISTING TABLE OF ORGANIZATION D31ud/55 . 79 a � Boards of Directors Beard Secretarya General Manager General Counsel Office office Board Support Records ^m Agreements Operations Maintenance Technical Services Engineering Finance Personnel Public AX Department Department Department Department Department Department Information mx G.. F--Mail Room ..try Plant Operations Mechanical Laboratory Planning Financing HiringlPromolions —Information Maintenance Materials m F--Reproduction Uv N Evaluation 6 Electrical Source Control Design Debt Management Standards/ —Tours/ Research Maintenance Qualibcalions Presentations --Room Services Instrumentation Air Quality —Construction —Accounting EAP/Counseling Special Events Collection Systems Ocean Issues Drawings d Purchasing Insurances —Information Records Requests Plant Maintenance Biosolids Issues Warehouse Security Employee Nevnletler Projects Regulatory/ Payroll Safety/Health Legislative Liston Compliance Reporting Computers Employee Activities Labor Relations U See details for each department in Directofs Handbook for Board Committees. \ gmsec/csdoc-is.opx h 1 March 7, 1995 DRAFT The Honorable Chairman&Members Board of Supervisors,County of Orange 10 Civic Center Plaza Santa Ana,CA 92701 Dear Chairman Vasquez and Members of the Board: The County Sanitation Districts of Orange County(Sanitation Districts) and the other Special Districts in the Investment Pool are committed to developing a solution to the bankruptcy that will best serve all of our common constituencies. We believe that,with the cooperation and assistance of the public agencies who are stakeholders in this crisis,the County can return 100%of the investments,develop short and long- term strategies to ensure our ability to deliver critical public services and establish safeguards to prevent a reoccurrence of the events which led to this circumstance. The Sanitation Districts are not seeking special consideration,only the return of all of our funds to the full extent authorized by law. Anything less is not in the best interests of our constituents. The formula we request to return 100%of investments is: $.77 immediate distribution of all cash available to all pool participants on a pro-rate basis with no conditions attached; $.03 collateralized recovery note; and $.20 claims to be recovered over time secured by existing and future County revenues, assets, loans and litigation proceeds. Deferred claims with status subordinated to other claims must be clearly described in the terms of an agreement. Investors are also entitled to additional recoveries with approximate values as follows: $.02 reallocated interest; $.01 pre-petition interest(July 1 -December 6, 1994); $.03 post-petition interest(December 7, 1994 through dispersement TBD improperly transferred investment losses The principal obstacle to an agreement is inadequately secured allowed claims. We share your concerns about the value of County assets and having an objective analysis of the appropriateness of asset sales. We understand and appreciate fully understanding the County's budget deficit and the other legitimate considerations you have. However,we believe the best solution is one that returns 100% of funds to investors, recognizing complete recovery will take place over time. After the lawyers and consultants have departed,we will still have to face each other across the table. Together we will have to ensure our childrens'education, maintain adequate public safety services and access the bond market. Working together,we can provide the leadership necessary to fulfill all our responsibilities. Please direct Mr. Bennett to immediately reach agreement with the Investment Pool Participants' Committee based on the formula described in this letter. The consequences of not doing so now will be disastrous to the residents and businesses we serve. John C.Cox,Jr.,Joint Chairman County Sanitation Districts of Orange County JCC:eyr I:Wp kic"VmVeftwVrr95bd.sup REPORT OF THE JOINT CHAIR 3-8-95 1) Presentation of Resolution to Retiring Director A B. "Buck" Catlin As you know, "Buck" Catlin recently retired from the Boards as Director representing the City of Fullerton, Districts 2 & 3. We would like to acknowledge his efforts on behalf of the Districts with the presentation of a resolution expressing the Boards' appreciation for his outstanding service and contributions to the Districts' wastewater management program. 2) Draft Communication to the Board of Supervisors re Bankruptcy Thirty-one mayors have sign a version of a draft letter to the Board of Supervisors re the Orange County Bankruptcy. If the Districts want to play a leadership role, the Joint Chair should be authorized to send an appropriate letter. 3) Upcoming Meetings A. Steering Committee - The Steering Committee is scheduled to meet on Wednesday March 8 1995. at 5:30 p.m. B. Planning. Design and Construction Committee and Orange County Water District's Plant Tour - A joint plant tour of the Sanitation Districts and the Orange County Water District is scheduled for Saturday, March 11 . 1995, at 9:00 a.m. - Item 3 continued on next page - C. Finance and Personnel Committee - The Finance and Personnel Committee is scheduled to meet on Wednesday. March 15 1995 at 5:30 p.m. D. Executive Committee - The Executive Committee is scheduled to meet on Wednesday. March 22 1995. at 5:30 p.m. E. Operations, Maintenance and Technical Services Committee - The Operations, Maintenance and Technical Services Committee is scheduled to meet on Wednesday, April 5, at 5:30 p.m. F. Planning Design and Construction Committee - The Planning, Design and Construction Committee is scheduled to meet on Thursday. April 6. 1995. at 5:30 p.m. - End of Report - jAwpdoc\gm\jwptsy 03.95 ffi'"NOYIATE: March 8, 19% TM: 7:30 P.M. DISTRICTS: 1.2.3.5. 6.7. 11. 13&14 DISTRICT 1 JOINT BOARDS (MORENO) . .. . . . . .... MC GUIGAN ... .. .. . ISOWMANI ......... .. AGE . ............ .� _ (MUSTY) .... .. ...... FEMIYMAN ....... IUSZLO I ............ BROMRJ ........... b, — ICOONTZI ... .. ...... MUIIPHY ..... (SCOTT) ............. COLLINS .......... � _ IPOTT31 ......... _.___ ....... IOEBAYI ............. COX ............. ✓ ISTEINERI .......... . STANTON ......... (COX) ............... DESAY ........... .L ISEILI ............... DENES ........... ..e— — (MUER) ........... .. DETTLOFF ......... _AL — DISTRICT 2 IPARKERI ............ DUNLAP .......... A� — MCOTT) ........... . COLLINS .......... ✓ IDOWNEYI............ ECKENRODE ....... JL — — IGULUXSONI ....... . . WELCH ........... .. IPERRYI ............. FERRYMAN ........ _ e — ISELLI . ............. DENES ............ L IANDEFSON1 .......... FLORA . .......... JL — IPARKERI .......... . DUNLAP........... _mil IMARSHALU .......... GROFIN . .......... JL (MORENOI .......... ECKENROOE ........ 60 IWELCHI ............. GULLMSON ........ S< — — (ANDERSON) ......... FLORA ............ JG M'ARDI . ............ HAMMOND ........ JL — RA (DOWNEY)........... MCGUIGAN ...... .. y� (SAUER) ............. LEIRM ........... . (000NTU ......... MURRO' ........ .. . (MNERI . ............ LWN ............. . —_ (NORM ) . ......... .. SA ... _. IMORENOI............ MC GUIGAN........ _ 0 RLAKETI............lFaBPlf. .......... ICOONTD ............ MURPRY .......... . — ISTENERI .. ....... STANTON ......... IDUILAM ............ PARKER........... _�! _— IDALYI .. .. .. ZEMEL . ........... (EPPERSON)........... FIME ............. . INORBYI ............. SA .... .......... . — DISTRICT 3 IPOTTSI ............. SRlMNLM........ .W IDOTSONI ........... "MEN ........... .yam IOOTSONI ... ......... SAPEN .. . .. ... . .. . r — IPARKEIO ........... DUNLAP........... OLAKET). ... ......... BaWFM1. . . .. . .. ... ✓ — STEINERI............. STANTON ......... �- — BII .......... AGE ........... .. — IL ASZLOlSZLOI ......... .. MIOWN ......... .. .Ham P (ST ......... .. SNE .......... _. ISCOTTI ............ COLLINS .......... . IMILLER) ............. SWAN. . .......... J!� — IANDERSONI ......... FLOM . ........... JG IWAHLSTROAM ........ SYLVIA ........... Je —_ WAREHAM ......... GRIFFIN ........... � (OULUXSON1 .........I WELCH ........... (MUERI ............ LENTIG IDALYI . . ............ 2ENEL .......... INNER) ............ LNN .. . .......... (MORENO) ........... MCGUIGAN ...... _ (EPPERSON).......... RICE .. ......... STAFF . OWORUFF .. INORSYI ............ M .. ............ JG IZLAKETI............ 4YMEi........... HASENSTAS JL DEIGN...... ISTENERI ........... STANTON ......... HODGES ... KNOW ..... JG IWAHLSIROMI ....... SYLVIA ........... FFL/// KYLE ..... LEE ........ _ MALYI . ............ ZEMEL ............ . UNDER .... JG LNOSTROIA .. MCINTYRE.. 40 NUUM. . .... DISTRICT 5 MCNELLY .. _aL SHAW. . . .. . (COX) . ............. DEMY............ . OOTEN . .. . JL STONE ... (STANTONI .......... SIENER......... .. STREET, . .. ,aL .. ... ... MESHY) ............ COX ........... TALEM .... ... ....... TORRES ... Ae ... ....... _ DISTRICTS TYNDALL .. yG . . . . . . .. .. IPEMYI FERRYMAN......... a VINCENT. .. aL . . . . . . . _ ._ ............ WINSOR . .. I .......... DFBAY.... ........ ISTANTOSTANTONS .......... 81EN ��''Efl........... DISTRICT 7 PAO AWARD)ICOXI Y. ............ HANIWND......... ,. __ ,�//��-� l� /p//1{&. IPOTT$I ............ DESAY. lO........ .k /QPE4gFT V v (PERK ) ............ MERRY AN......... IPERREN ............ FERRYMAN......._. IMORENOI ........... M N ...... ICOONTZI ......... .. URMSTEINE lY V . ISTANTGNI .......... STENER........... - n DISTRICT 11 NAUERI ............ LEIPtIG ........ ye NAUERI ........... DETTLOFF ......... i —_ DISTRIC ........... STANTON ....... Y DISTRICT 13 SKINL FI ... ...... ... PARKS . . .. IUUNLAO ........... PARKER . . ......... dC 'VA^(COONTZI ...... ..... MURPHV . . ........ _< ISTANTONI .... ..... . STEINER. .......... _. IDALYI ............. ZEMEL . . .......... �C DISTRICTE) . 14 �TAn'L IPOM) .......... . . HAMMOND♦... .... . NAM) ......... . . . HAMMOND. . . . . . . � [STANTON)(COONTZI ........... MEINERUMPHY .. . . . . . ... f y� 1-y{tea ' O.ia2 ISTLLER) . .......... SWNF....... ..... ✓ %i• — �L , 03:GE 95 (MILLER) ......... ... SWAN ..... ....... . 01 PUBLIC SIGN-IN SHEET COUNTY SANITATION DISTRICTS OF ORANGE COUNTY March 8, 1995 BOARD MEETING NAME ORGANIZATION/FIRM Please Print Please Print V iNBL�N6 QE OGSD Mk l l Qc c -o ' ,14 W\`�\uaw. C �LR4ce occ CS J EulPo2T c40f( /d I-+z 03/08/95 - JOINT BOARD MEETING #4(a) & (b) - Minute Excemts JC: Here we have a yellow sheet that was in your packet tonight that's a consideration of a motion to receive and file minute excerpts from the City of Placentia re the appointment of Norman Eckenrode as Active Director and Carol Downey as Alternate Director. Any opposition? We'll consider that unanimous. *Be - Reoort of Joint Chair JC: I had intended to present Buck Catlin with his resolution tonight, but he didn't make it I see so we'll save that for another time. The second item on my report I'd like to call your attention to in your packet, you should have it, a yellow copy of a draft letter to the Board of Supervisors over my signature regarding the Bankruptcy situation. It's my understanding that some 31 mayors have signed a version of this draft letter to the Board regarding the Bankruptcy. In my view we should also take a leadership position and do the same thing. This in effect spells out getting 100% of our money back. As you will note though there's still an issue that is of great concern to a lot of people of how we're going to secure claims on the last 20%, if you will. That's something that is still being worked on. Blake, do you have anything you want to add to this? BPA: Only that the Committee has discussed the letter and as we're negotiating with County staff and County professionals which will be the subject of a briefing I'll give you a little later, this can do nothing but I think help in making the point to the County of our interest in getting as dose to 100 cents as we can. JC: So if there's no objection or serious heartburn over this we will be sending this letter out over my signature from the Board, too. Upcoming meetings. Steering Committee-Wednesday, March 8, 1995, at 5:30 p.m. Planning, Design and Construction Committee and Orange County Water District's Plant Tour- Saturday, March 11th, at 9:00 a.m. Finance and Personnel Committee-Wednesday, March 15, 1995, at 5:30 p.m. Executive Committee-Wednesday, March 22nd, at 5:30 p.m. Operations, Maintenance and Technical Services Committee-Wednesday, April 5th, at 5:30 p.m. Planning, Design and Construction Committee, Wednesday, April 6th, at 5:30 p.m. Now I also had handed out to you an item that came out of the Steering Committee. We had a 1 discussion tonight about the way the Committee meetings are sequenced. And unfortunately when we went to this new Committee structure we kind of left the existing Committees at the meeting dates that they were in the prior time. It's better for staff and better for all of us if we sequence the meetings so we wind up with the Joint Board Committee meeting. So our intention here is starting in April, the Operations Committee stays the same, the Planning Committee stays the same, but Finance and Personnel moves up now so that it will take place on the 2nd Wednesday rather than the 3rd Wednesday. The Executive Committee moves up so it's now on the third Wednesday and then the Joint Board meeting would move to the 4th Wednesday. We believe and staff believes that we will be able to accommodate this in April. We wanted to call this to your attention. Most of the Committee Directors that I have talked to don't seem to have a problem with this although some of you...there's always one person that may run into a difficulty, but I think most of us have blocked out Wednesdays as our Sanitation District meetings one way or the other. So this is the new schedule starting in April so that you can adjust your calendars for now and in the future unless we run into some extreme difficulty, but I don't think I've heard of any from anybody. Any questions about this? Victor. Leipzig: Are these dates in the by-laws? TLW: We have our resolution that we're going to be cleaning up anyway, but there's no authority requirements in terms of by-laws that need to be adopted. JC: Any other questions. #7-Minutes JC: Item 7 has to do with the minutes and if there's no objection I'll consider them approved as mailed. #8 - Ratification of Claims JC: Item 8 is ratifying claims. We have to do that individually. Penny. PK: The motion caries, Mr. Chairman. #9- Consent Calendar JC: Items 9 (a)- 9 (I). I'd like to call your attention that item 9(d) is being pulled. Tom, do you want to explain that for us? TLW: Yes, in your agenda on the consent calendar item 9(d) it relates to claims for property damages relating to the Santa Ana River Widening. As originally listed on your agenda was to receive, file it and deny the claims. On our close investigation we've determined these claims are late and so we do not want you to deny them. We'll simply send them back and tell them 2 they are late and there are statutory procedures that they must comply with in order to seek relief to file a late claim and with luck it will all go away. There'll be a lot of other interested parties. It's not really our problem over there. But we've been involved in theses litigation matters for the last two or three years. We have been successful in having all of the others dismissed out- having the Districts dismissed out. These are brand new ones, but they're late and so the item is just coming off and no action is required. JC: OK Also item 9(g)which affects District 3, we're going to pull that one and put it prior to item 36 which will be after closed session and District 3 can discuss that at that time. So with that, those two items pulled, need a motion unless there are any other items you want pulled for discussion. Any opposition. We'll consider that unanimous. #12(a) - Receive and file Draft Minutes of Various Committees JC: Let's take 12(a) first which is the minutes. Items 1-5. do we have a motion to approve them? Any opposition? We'll consider that unanimous. 012(b) 1-10-Actions requested by the various Committees JC: Item 12(b)(1), I should point out for clarification that this is headed following actions recommended by said Committees. The Operations Committee modified the Capital Improvements and so what it is is what was approved by the Committee, not the original recommendation. Just to make that clear. We have on 12(b) 1-10. There's a lot of items here. Each one of the Committees has review these and put them forth as a recommendation to this Committee. We could go through them individually or we could pull one of them for further discussion. It's your pleasure, but I would entertain a motion to approve 1-10 unless you have an item you'd like to have pulled for discussion. I have a motion and a second. Discussion? What kind of comment did you want, Sal? OK. Any questions or comments? I have a motion and a second, any opposition to that? We'll consider that unanimous. #13- Update by staff and consultants concerning developments related to the Countv's Comminuted Investment Pool JC: Blake are you going to take this one? This is on the County Commingled Investment Pool. BPA: I wanted to update the Board on the status of the work-out on the Bankruptcy. The Pool Committee met for most of today and as a result of that there is a counter-proposal that's going to the County tomorrow with discussions between the attorney for the Bankruptcy Committee, Pat Shay and Bruce Bennett for the County. The calendar shows that we received their plan on March 1. Everyone is concerned about moving this thing along in a timely manner. The expectation is by St. Patrick's Day there will be a plan that will be brought out by the Pool Committee jointly with the County for everyone's consideration. We would expect the existing hardship plan ...... cashed into the Pool Committee 3 .... extended ......... attorney... the Bankruptcy Judge in late March. Thirty days after that would be a hearing for Ryan to consider the adequacy of the plan ..... from various parties who have had ..... either for or against.... Assuming that Ryan does approve that, then there will be an election ...... over 190 entities all vote on the plan. Plans .... Option A is one ..... and then a combination of..... Option 8 would be 77 cent and then .... your rights .........basically if the Pool participants vote for either Option A or Option B then it would be an accepted plan ...... those two directions. We could expect to see cash disbursements of 77 cents ...A. Recovery notes which are basically good as gold will be ..... cities.... In the other case .....all the other issues, litigation and settlement with Merrill Lynch .... So the major calendar event over the next two weeks is to expect to see the plan itself out for consideration beginning on March 17 and for all interested parties taking their.... Ryan... latter part of April and then seeing the actual cash disbursement. We had expected under the hardship platform that had originally been extended through January. We moved to the end of February. We moved it to the end of March. Quite likely that we'll have to.... hardship platform well into May to take care of those entities that need cash to take care of payroll ..... We would expect the hardship disbursement .... something like 1.2 billion....... Let me talk a little bit about where the County is in terms of its deficit. There's a major shortfall this summer that the County has.... 318 million of notes that are due, the short-tern notes. They have reserves for that, but there will be a shortfall... The Pool Committee and the County, all the various creditors are very interested in not ..... on the part of the County. We believe that the long-term impacts on all of us and our ability to generate .... devastated. So it's in all of our interest to see the County in some way address that shortfall. The County also has$188 million worth of shortfall just in the general fund. Terns of..... water for the budget for this fiscal year. There are also vendor claims and other miscellaneous claims totaling $170 million that are presently not being addressed. When the Orange County Investment Pool, that's for us, beyond the 77 cents that is now in the Pool, ..... are these figures which include the recovery notes, that's 3 cents for the ... and 13 cents for the schools ....... 9 cents for the non-schools and then the amount being called repayment notes would not begin for about five years. They would be interest bearing. The concept is this would be the last player of money the County would deal with while the County takes care of its other problems. .....$554 million would be that last piece that would eventually bring all of us our 100 cents. ....Sanitation Districts and the cities ... for the schools. This was put on the table with the County late yesterday. There will be discussion ... counsel tomorrow. We just want you to have a read of how it will be received. We believe that this is thing that .... to accept a settlement and it gives the County the time to reorganize. ...... $1.8 million dollar hole .... Negotiations will be continuing as I mentioned in the calendar and we really believe that by March 17 there'll be something substantive for all of the agencies here in the County to consider. You will all have the ability to either take Option A, which is the cash, the notes and the claims, or to use Option B, which is the 77 cents and reserve your rights to .... against the County ..... Any one particular option would fall short of meeting everyone's expectations. ECKENRODE: Will there be any promissory notes ..... 4 TLW: Sorry, I missed the question. ECKENRODE: Will we have a promissory note based upon County revenue fund source? ... County has 8% sales tax last year? TLW: ..... To put it in a little perspective, what's been on the table and been negotiated for some time is that the bottom slice, the bottom strip, has been essentially that the depositories, all of us and all of your cities, would get their proceeds only after all the other recoveries were had and $625 million was recovered, net, out of litigation. Thereafter would go to pay off this last strip. That didn't have much value. This new proposal is instead of putting in a claim for the $554 million and having it, you know, fought out in the Bankruptcy case,which is the County's case not the Investment Pool case, you'd have number one either a lot of litigation over it or you'd have a lot of fight in the Bankruptcy court. The value of it in the Bankruptcy case may not be worth anything, but this would be a promissory note from the County, probably unsecured and just have a deadline date and an interest payment. The accrual of interest would bring a little bit of pressure to see that it was paid off timely. ECKENRODE: ...... rather than a promissory. TLW: I agree. That's be even better if it was secured by some blue chip assets, but this is considered, in my opinion, is that it is considerably better for both the County and the depositories. This really gives the County a lot of breathing room and nobody wants the County to crash, I think that's a given, but it helps us because ultimately there's a promissory note from the County that will be paid back in say five years. But there isn't really.... If we were to demand that the assets of the County be pledged, one of the major risks, as Blake started to elude to, is that in the other case the creditors wouldn't stand for it. They would come in and start fighting any approval of this plan to us and throw the whole thing into... ECKENRODE: I'm not suggesting..... SPA: Tom, let me... one of the difficulties that we face is there's so little certainty on the details of the value of assets, what assets are available, value of future revenues. So what we have to do here is craft something that allows us to have connection points into the future to continue our working with the County. Our first priority must be getting the 77 cents worth of cash and recovery notes. Those are real assets that we have to have in our hands. The longer that this thing goes on, as we try to put the details together some of which are unknowable right now, we face the risk of seeing claims against our position right now which could suddenly lock everything up. We believe the most prudent way to act now is to go for the 77 cents and then work out this back door work that will take some considerable time. But it gives us the connection point to ask the County, to demand the County, to stand and deliver five years out. ECKENRODE: ...suggesting... Oust consider it). TLW: Well I think Pat Shay tomorrow is meeting with Bruce Bennett and there's a variety of things to tie to. What will come of that I don't know, but that's certainly one that I'm sure is among them. They want to tie it obviously to something. It just won't be secured probably. But if they can tie it to the revenue stream that's excellent. JC: Barry Hammond. 5 BH: I was just looking over the letter that we just gave you permission to send out under your signature ..... recovered over time underline secured by existing future County revenues, assets and proceeds. I hear a little different story from the letter we're sending ... promising... I hope this is the message we're taking not the message... (that anything less is) acceptable. BPA: Well of the 20 cents, remember that 9 cents of it is secured by the litigation proceeds and then by general unsecured demands on the County. BH: .... final four cents....anything less.... JC: Well that's the message we're asking for. What this is representing is there's other ways of getting at it that they're negotiating. Bob. _ ZEMEL: ................. (from PET notes -thought that I have a question about...Plan A to accept ...forfeit our rights...get nothing in return for that....take Plan A and get the County to agree to not take their share...if we forfeit our rights...cities and agencies split that). BPA: The comment was on the issue of litigation proceeds which are presently envisioned to be a 70/30 split between the Pool participants and the County is why not sweeten that deal considerably and have the litigation proceeds accrue exclusively to the Pool Committee, certainly up to the point where we end up getting our money back. That has been discussed at length with the County. It's basically getting into one of their core values which is their need to have those revenues to help their side of their problem and working with the bond holders. It's a tough tight rope that we're on right now is to be able to acquire as much as we can on behalf of the Pool participants and allow the County to support some of their ongoing services and activities as well. We think this looks like a reasonable compromise and in the end particularly with the repayment notes as they're presently envisioned that you ultimately get it. ZEMEL: ....... swallow Plan A.....would that be the case? BPA: No. Under the plan, if you vote for the plan, you can take either Option A or B. So once the plan is in place, if you believe that the best way is to reserve all your rights, then you would take your 77 cents of rash and reserve your rights for the remainder. ZEMEL .......(I thought we couldn't do that unless 80% accepted) BPA: No. It's for them. We need to have 80% of the agencies and 90% of the money to accept the Plan and under the Plan you have either Option A or Option B. So we think that's the best of both worlds. For those people who believe that the settlement is sufficient you can go with Plan A and send your attorneys home at least for awhile. ZEMEL: I understand all that, but I still can't get past...only get 77 cents for turning over those rights.... BPA: And the recovery notes. ZEMEL: The recovery notes .... BPA: No, the recovery notes ... the top recovery notes, the concept. The deal falls apart if the 6 County cannot deliver on recovery notes that are good as gold. That's the position of the Committee. That has been the way they have been represented to us by the County since they were initially proposed in February. In the absence of basically a front end 80 cent deal for the non-schools and the 90 cent front end deal for the schools, it falls apart. ZEMEL: .......... BPA: At the point that you vote on the plan, all those details will be well described, will be fully displayed and will be up to each agency along with their own professionals to make the decision whether or not the recovery notes are adequate or not. I tell you that if it hasn't passed muster by the Pool Committee then it's not deal. But you gel to also independently make that decision. JC: I think, Bob, what you also have to keep in mind in going to Plan(option) B is what your going to get also. I mean there's an assumption I think on some people's part that I have a right to sue and therefore I am going to get paid. There's a big question mark there as to whether just because you sue you're going to get paid. If there's no money to get paid by, you can't get paid. You can pay a lot out. Jan. BPA: Under Option B you become an unsecured general creditor. JC: Jan. DEBAY: Blake, bottom line...... BPA: Yes. DEBAY: Then I read something about a loan guaranteed based on the County's assets and revenues. BPA: Right. And it kind of ties back to your first comment. Is it what help will the, is the state willing to provide on the recovery notes. I have not heard what happened up in Sacramento on that. I don't know, maybe... DEBAY: ....... BPA: I'm not certain on all of what the County is asking for. I know one thing they're asking for is help in the $255 million worth of recovery notes. DEBAY: ....... BPA: The disbursement cannot occur until the Plan has been approved by the participants and not before Judge Ryan has certified it as a reasonable plan. And that has to be heard. So there will be plenty of ongoing discussions. Even when it rolls out on March 17, there still will be considerable discussion prior to it arriving in Ryan's hands and at the time that its at the bench in Ryan's hands. DEBAY: Well then maybe Mr. Steiner or Mr. Stanton..... STE I N E R: ............ 7 DEBAY: .......... JC: Pat. MCGUIGAN: .............. BPA: Well there's an addition error and I apologize for that, but we're talking about$1.8 or 1.9 billion. JC: OK. Any other questions? Seeing none, thank you Blake. Appreciate it. #14- Change Order No. 1 to Purchase Order Issued to Public Financial Management, Inc. JC: Item 14. It's sort of self explanatory. PFM and Patti Gorczyca has been working as you know with us on the Bankruptcy issue and our financings and so forth and so this is up there. Gary, do you have anything to add to this? STREED: No.... JC: Any questions? Discussions? Need a motion. Second? Any opposition. We'll consider that unanimous. #15- Establishing two position classifications of Assistant General Manager JC: Item 15 has to do with some reorganization issues that we've been looking at and we talked about in the Steering Committee today. I'll have Don introduce this item to you. DMI: Mr. Chairman, this is my first opportunity to come to this Board with some recommendations on how we attempt to begin to change the culture of this organization which I think is main reason that I was hired. And I have only been on the job officially since Monday, but I spend a good deal of time down here since the appointment. It's my belief that the recommendation here which is to create two Assistant General Manager positions will enormously strengthen the executive capacity of the organization, give us an opportunity to speed up a lot changes that need to be made as you would know from the EY studies. And in taking this to the Steering Committee they made a couple of important recommendations. One that the $120,000 be changed to the top of a range from $90,000 to $120,000 and that I be authorized to determine the actual pay of the two AG's depending on what I can negotiate and what I can detemrine in hiring a new person. The other important part of this of course is recognizing Blake Anderson's major contribution to this organization over the years and particularly I think in light of his service in the difficult times when he was Acting GM. I think his grasp of the complexity of the Bankruptcy is a good example of his ability to move into an area in which he had no particular expertise in advance, unless he had a personal bankruptcy that I don't know about. BPA: I had a divorce a few years ago. That's close. DMI: And I think has served this organization and indeed served the County well in being a 8 member of that important Committee. So the action before you is one to approve the resolution with the modification that the Steering Committee made making the annual salary range from $90,000 to$120,000, to approve the appointment of Blake in one of those positions, and I would proceed with the recruitment for the Administrative AGM as time permits. JC: Any questions? Sal. SAPIEN: Are they going to be employees of the Board or the General Manager? JC: General Manager. General Manager is the only direct report to the Board. Barry. HAMMOND: ..... would that be something you would anticipate ..... DMI: Probably use a search firm. We certainly would have a wide search whether it's done by a firth or done in-house, but I think we would probably use a search firth. BH: ....... DMI: That would be in the area of Human Resources, Finance and Information Services. JC: Jim. POTTS: In light of what's happening with County layoffs....is it wise to do this move now.... JC: You sound like an echo of John Collins. He brought that up at the... COLLINS: And it scares the hell out of me. (laughter) POTTS: .....right thing to do. JC: It's a good question, Jim, and we did have quite a debate and discussion about that, but I think that we've got to remind ourselves that there's a number of positions here that have been vacant for some time. This administrative one is one of those. We've got eight management positions to fill. So these positions are budgeted one way or the other. We've been given the confidence by staff that it's something we can afford to do, but we have to go about it prudently. We have a lot more areas to look at beyond this one. Jan. DEBAY: Is there a time line.... DMI: I would expect to do it by the beginning of the next fiscal year. Three months. JC: Anybody else? We need a motion on this. Any opposition? We'll consider that unanimous. Let me interrupt something I should have pointed out, it wasn't on my list, but... On Saturday, March 18 from 9:0o a.m. to 12:00 p.m. we're going to going to have a Financing and Investing Workshop here for the Directors. It was in your cover letter of your report and I should have mentioned it earlier. Gary, do you want to speak to this at all? Do some kind of sell on it? It's very useful. I've gone to these in the past as a Director and it's very useful for the Directors who 9 attend these to get a better sense of what our financing is all about and how it works. Please. STREED: Another three more sentences and I won't have anything to add. This will be the first workshop that we've had on the combined topics of borrowing and investing. As you know we've just recently taken over our own treasury function and investing. We will be having some actions in the near future. The Finance and Personnel Committee next week will be considering an investment policy to replace the interim policy approved by the Boards, but one prepared by outside professionals. We have had in the past some workshops on the borrowing side and they've been very informative I think to those Directors who have had the opportunity to attend those and I believe this one will be, too. So, it's kind of two for the price of one and it would be time well spent if you can fit it on your calendar. JC: Any questions. Let's move on. #16 - Authorizing Staff to issue Purchase Order to Moreland &Associates JC: Gary, why don't you speak to this on, too, about the Moreland &Associates. I know we've a Committee that has worked on this. Or George, do you want deal with this issue? For the audit? BROWN: We had an opportunity .....various ... that could provide us.... and one of the comments made to us, "Is it possible .........permit that we take...... probably the one that wrote the book....full-time...government county.... tax revenues.... very recent government county. So we felt that this was by far the better choice. JC: Is that a motion? Any discussion? Questions? Any opposition? Three in opposition. Penny, did you note those? Mark A. Murphy, Bob Zemel, William G. Steiner. #17- First readino and introduction of Proposed ordinance Establishing Excess Capacity Charge Proaram JC: Having to do with Excess Capacity Charge Program. Ed Torres, do you want to give us any highlights as to what this is? TORRES: ...... before you is a program to terminate the capacity charges for private and public entities..... Historically, ...... I'd be more than happy to answer any questions. JC: And this has been through the Committees, too. Any questions? We have to take these individually by District so I would start with District 1 and we consider a motion here for a, b and c, but on c we're passing to the second reading on April 26 since we changed the date, so just make a note of that on all of them. So, District 1. Excuse me. SWAN: I just want to go over this, Ed. That this applies to everyone on a going forward basis, whether..... this is going to be an Excess Capacity Charge. So it's not just government entities that come in .... private industry... everyone equally.... TORRES: That's correct. 10 SWAN: That was not quite clear in the staff report. JC: O.K. I have a motion for District 1. Second? Any opposition? We'll consider that unanimous. District 2. Any opposition? We'll consider that unanimous. District 3. Any opposition? We'll consider that unanimous. District 5. We'll consider that unanimous. District 6. We'll consider that unanimous. District 7. Any opposition? We'll consider that unanimous. District 11. Seeing no opposition, we'll consider that unanimous. District 13. O.K. With no opposition, we'll consider that unanimous. District 14. Seeing no opposition, we'll consider that unanimous. #39-Actions re aooeal of Newport Camino Plaza, L.P. JC: If we could move Item 39, which affects District 7, up right now and deal with that and get it out of the way before we go into closed session and then we can lose everybody almost when we get finished. I have a motion and a second. Any discussion? Questions? Any opposition? O.K. We'll consider that unanimous. #19-Actions re directing the County of Orange to transfer the duties and responsibilities of the Auditor-Controller of the County of Orange to the Districts JC: Oh, we have a supplemental agenda Item 19, on the yellow sheet. There is a short item having to do with transferring the duties and responsibilities of the Auditor-Controller of the County of Orange to the County Sanitation Districts. We need to approve this resolution. Any discussion? Any opposition? We'll consider that unanimous. (CLOSED SESSION) Mg)-Actions re Replacement of Westminster Avenue Force Main (First Unit) and New Westside Pump Station Force Main DETTLE: (recording started late).... The force main were going to replace is from the intersection of Seal Beach Blvd. and Hammond Place in the city of Westminster. We're going to be replacing .... 30 feet ..... with a 42-inch ... pipe..... JC: Any questions? BROWN: ...... (how long?) DETTLE: The project... it's actually a nine month construction window, but ......the road will be under construction for about nine months, that's the whole project from Seal Beach Blvd. all the way to Hammond Place. BPA: But it won't all opened all at once. It'll be done in sections. BROWN: ......... BPA: Well, we'll just buy more asphalt. We'll look at that. 11 SAPIEN: ......... (drawbacks of delaying a couple of months?) DETTLE: There are significant drawbacks if we're proceeding .... if we postpone it ...... SAPIEN: ..........(what's generation of pipe?) DETTLE: It's seven years younger..... SAPIEN: ..........(main reason is ?) DETTLE: We want to do that and we want to take that second line out of service just as soon as possible. BROWN: ...... DETTLE: .........and have now gotten about half way across the base. MCGUIGAN: ................. DETTLE: The last break happened within two hours. The break before that happened within two days. The break before that happened within ... years. So.... right now we don't have a backup line.... SAPIEN: ...... DETTLE: ....... BROWN: ........ SAPIEN: ........ under the impression .... DETTLE: We were purging the subject sewage out of the line ..... one of the locations we wanted to dig a sample.... the force main goes uphill then goes over...(channel).. and then goes down and back up. .... low spot there where we wanted to take a sample. We had to clean that out so that the .... BROWN: I think Sal's ..... DETTLE: No. The valve's open very slowly. It takes like two minutes to open the valves. ...(I talked to the mechanic who said it took like four minutes). ....... JC: O.K. What's your pleasure? Move the action on item 1 and 2. We have a second? Any opposition? George? No? We'll consider that unanimous then. #36-Actions re Improvements to Miller-Holder Trunk Sewer System JC: O.K. John, are you going to speak to this one, too? 12 LINDER: ....................tonight's action to consider approval ..... area going North... SAPIEN: ...... (responsible bidder with lowest bid) LINDER: Well we have to ...... COLLINS: Did you talk to Boyle at all and say, "Gee, look at this is what you estimated and this is what came in." Will you take a look at this and see if they've missed something or have you done... LINDER: We can go back....... COLLINS: Point two does not correlate ...... LINDER: It does ...... COLLINS: But I guess maybe I question, George, why was Boyle off that much? SWAN: ...... was in at 1.6 in the report and the bid came in at 1.2. That's not too far off. I mean, if you look at the engineer's estimate in here, let's see, the consultant's estimate was $1,620,840 and the bid actually came in at $1 million. So there's $600,000.... line items...was there any noticeable difference in any one line item? LINDER: I don't have...... SWAN: Do you as a routine, when you have a significant difference in the engineer's estimate and the .... budgeted amount, do you do any analysis on that before you bring it to the Board? LINDER: ......... JC: Jim and then Vic. FLORA: What's the timetable for this project? LINDER: We need to start .......gel started now, by July ..... JC: Vic. LEIPZIG: ..... discrepancy in the numbers, I still haven't heard it resolved. ...... LINDER: ........ BPA: One was a June 1993 estimate and the other was a February 1994 estimate. SAPIEN: ....... BPA: Well, I'm not sure which estimate.... it's obvious that the June 1993 estimate is what's showing on the bid tabulation. 13 JC: Don. GRIFFIN: ......... JC: Any further discussion? Any opposition? We'll consider that approved as unanimous and with that we're in adjournment. 14 COUNTY SANITATION .r DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA MINUTES JOINT BOARD MEETING MARCH 8, 1995 \gSRICTS OF a G a � v a vwv THE ENS\Ppa� ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 ROLL CALL A regular meeting of the Boards of Derectou of County Simulation Diamcts has. 1,2.3, S. 6, T, 11, 13 and 14 of Orange County. California, wars had on March B, 1995,at 7:30 p.m.,in the ° Dider ats'Admini she dke Offices. Following Me Pllgpe of Allegiance and imocadon the roll was call" and the Secretary sported a audmm present for Districts No . 1, 1,3. 5, 6, T, 11, 13 and 14 as follows: `►y ACTWE ALTERNATE DIRECTORS DMERORS DISTRICT NO.l: Z Pet far Gugen, Cash Teal R.Moreno Ames M.Ferrymen,Clear pro tern Arthur Perry y MaM1 A.Murphy Jpma Coon" Thomas R.Seharclli y Jr.Pans y Roger Suellen W Illm G.Steiner UIETMCf NO.3: y AM( Ims,Chair George Scon y De eel T.li Clair we eem John M.Gulluson y Barry Disease Boo Bad y Blamed Da Glenn Patter y Norman Z.&Aereade Carol Downey 1 Amp H.FNu Stays AM. y Pat McDid" TM R.Morem y Mark A.Murphy Joanne Comm y Julia S Gris Nam, Sheldon Singer y Gbi L.Lake, y Roger Sumo. William G.Bremer y Bob zemel Tom Dal, DISTRICT NO.3: y Set A.Spien. Clear Nam M.Dauon y Bruhe Duraap.CMir pro tam Gldm Parker y Cartel Age Waher Bowman y Geoae Brown Funk laseki y Jam Collins George Seen y James H.Flma Sonia Anderson y Don R.Griffin Patty Mal y victor Leiprlg Ralph Suer 1 Wall, Um Eye G.honer y Pat McGuigan TM R.More. Margie L.Red Grace Baal y JWie S Chris Randy 'a Sheldon Singer y Gprge L 31e1Yet y Roger Stamon William G.Stei er y CIYMs Syria R bm WaNibom y Bog Z., Tom Ddly DISTRICT NO.5: y M.play,CMir .lam C.Cara.Jr. y Wiliam G.Samer,CMir pro tern Roger Stamon y John L Dp.Jr. Jan Daley DISTRICT N0.6: y James M.Feminist.Chair Anna Perry y Jan Delay.CMir or.lem John C.Co.,Jr. y William G.Shamir Roper Stanton DISTRICT NO.T: y Barry Helmand.Chair like Ward _ Thomas R.Sllarelli,CMir pro tam j Jim Pons y A.Miller Jam C.Co.,L. l James M.Ferryman Arthur ft" y P•t McGuigan Ted R.Moreno 1 Mau A.Murphy Jpn.d Coen¢ y William G.Sterner Roper Stanton DISTMR M.11: y v.:N,Lelprro.Chen Ralph Bauer y Shelley DenlMl.Chen We tam Ralph Suer y Raper Stanton Ill G. Stainer DISTRICT NO. 13: y Jam M.GWkason. Clair Daniel T.Welch y Glm Parker.Chou pro leer Bunke Dunlap y Mark A.Maphy _ Jpnne Caontr WIIam G. Steiner Roger Suntan Bob iemel Tom Daly DISTRIOT NO.14: Thomas R.Slterdlll.Cost y Jim Potts Berry Hammond.Clair pm Lei Mike Ward y Mark A.Murphy Jpma Coon" �RaNy y William G.Steiner Roger Stanton y Peer A.Swan _ Darryl Miller .y. 03/08/95 STAFF MEMBERS PRESENT: Don F. McIntyre, General Manager, Blake Anderson, Assistant General Manager, v Penny Kyle, Board Secretary, Catherine Biele, Michael D. Broyles, Jill Chavez, Don Crapnell, John Dettle, John Finias, Gary Hasenstab, Irwin Haydock, Ed Hodges, Steve Hovey, John Linder, Buford McDaniel, Pat McNally, Mike Moore, Bob Dolan, William Pierce, Michael Rozengurt, Stuart Sevem, Gary Streed, Ed Torres, Petra Tyndall, Jack Vincent, Mike White, Paula Zeller OTHERS PRESENT: Thomas L. Woodruff, General Counsel, Jame! Demir, Patti Gorczyca, Bill Knopf, Jay Jaeger DISTRICT 2 Moved, seconded and duly carried: Receive and file minute excerpts re Board Appointments That the minute excerpts from the City of Placentia reelection of mayor, appointment of alternate Directors and seating new members of the Board, be, and are hereby, received and ordered filed: Active Director Alternate Director Norman Z. Eckenrode Carol Downey DISTRICT 13 In the absence of Chair John M. Gullixson and Appointment of Chair pro tem Chair pro tem Glenn Parker, Director Bob Zemel was appointed Chair pro tem of District No. 13. ALL DISTRICTS Joint Chair Cox referred the Directors to a draft Report of the Joint Chair letter included in their agenda folders that evening addressed to the Board of Supervisors with regard to the bankruptcy situation. He stated that the letter, which reflects a formula for pool participants to receive 100% of their funds, would be sent out by the Districts under his signature. The Joint Chair then referred the Directors to a calendar that was also included in their agenda folders with proposed changes by the Steering Committee regarding the Executive Committee and Finance, Administrative and Human Resources Committee meeting dates and Joint Board meeting dates to begin in April. A formal resolution amending rules of procedure will be brought to the Boards at the next Joint Board meeting. �.. -3- 03/08/95 The Joint Chair then announced the tentatively scheduled upcoming meetings as follows: Planning, Design and Construction Committee and Orange County Water Districrs Plant Tour- Saturday, March 11th, at 9:00 a.m. Finance, Administrative and Human Resources Committee -Wednesday, March 15, 1995, at 5:30 p.m. Executive Committee- Wednesday, March 22nd, at 5:30 p.m. Operations, Maintenance and Technical Services Committee - Wednesday, April 5th, at 5:30 p.m. Planning. Design and Construction Committee-Wednesday, April 6th, at 5:30 p.m. DISTRICT 1 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held February 8, 1995, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 2 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held February 8, 1995, the Chair ordered that said minutes be deemed approved, as mailed. `�.✓ DISTRICT 3 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held February 8, 1995, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 5 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held February 8, 1995, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 6 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held February 8, 1995, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 7 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held February 8, 1995, the Chair ordered that said minutes be deemed approved, as mailed. .► -4- 03/08/95 DISTRICT 11 There being no corrections or amendments to the Aporoval of Minutes minutes of the regular meeting held February 8, 1995, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 13 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held February 8, 1995, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 14 There being no corrections or amendments to the Approval of Minutes minutes of the regular meeting held February 8, 1995, the Chair ordered that said minutes be deemed approved, as mailed. ALL DISTRICTS Moved, seconded and duly carried: Ratification of payment of Joint and Individual District Claims That payment of Joint and individual District claims set forth on exhibits "A" and"B"attached hereto and made a part of these minutes, and summarized below, be, and are hereby, ratified by the respective Boards in the amounts so indicated. 02/08/95 0 /2 22/95 ALL DISTRICTS Joint Operating Fund - $857,032.24 $615,800.42 Capital Outlay Revolving Fund - 166,990.43 918,538.63 �..� Joint Working Capital Fund - 86,713.77 207,546.31 Self-Funded Insurance Funds - 300.00 66,500.09 DISTRICT NO. 1 - .00 .00 DISTRICT NO. 2 - 157,200.91 166.23 DISTRICT NO. 3 - 43,181.84 36,502.49 DISTRICT NO. 5 - 7,358.16 7,075.28 DISTRICT NO. 6 - .00 .00 DISTRICT NO. 7 - 49,627.54 2,217.28 DISTRICT NO. 11 - 18,661.68 506,436,30 DISTRICT NO. 13 - .00 .00 DISTRICT NO. 14 - 89,500.93 .00 DISTRICTS NOS. 3 & 11 JOINT - 2,093.75 .00 DISTRICTS NOS. 5 & 6 JOINT - 2,395.76 25.91 DISTRICTS NOS. 6& 7 JOINT - 3,559.88 .00 DISTRICTS NOS 7 & 14 JOINT 8,054.04 711.91 $1.492.670.93 $2.361.520.85 -5- 03/08/95 ALL DISTRICTS Moved, seconded and duly carried: Approving Amendment No. 1 to the contract for Purchase of Liquid Cationic That the Boards of Directors hereby adopt PolvelectroNte Chemical Flocculent Resolution No. 95-16, approving Amendment No. 1 (Polymer). Specification No. P-127, to the contract for the Purchase of Liquid Cationic assigning contract from Rhone- Polyelectrolyte Chemical Flocculent (Polymer), Poulenc. Inc. - Polypure. Inc. to Specification No. P-127, assigning said contract Polypure. Inc. from Rhone-Poulenc, Inc. - Polypure, Inc. to Polypure, Inc., with no change in the terms and provisions of the original contract dated April 13, 1992. Said resolution, by reference hereto, is hereby made a part of these minutes. ALL DISTRICTS Moved, seconded and duly carried: Authorizing staff to issue a purchase order to Thomas Bros. Maps for Purchase of That staff be, and is hereby, authorized to issue a Customized Thomas Bros. Guides purchase order to Thomas Bros. Maps in an (Specification No. P-139) amount not to exceed $69,000.00, for Purchase of Customized Thomas Bros. Guides (Specification No. P-139). ALL DISTRICTS Moved, seconded and duly carried: Authorizing staff to file application with the Office of Emergency Services to obtain That staff be, and is hereby, authorized to file federal financial assistance for damages application with the Office of Emergency Services incurred due to the 1995 winter storms to obtain federal financial assistance for damages incurred due to the 1995 winter storms. ALL DISTRICTS Moved, seconded and duly carried: Receive and file Summons and Complaint for Wrongful Death, Robin Patterson vs. That the Summons and Complaint for Wrongful Orange County Sanitation District at al.. Death, Robin Patterson vs. Orange County Oranoe County Superior Court Case Sanitation District, at al., Orange County Superior No. 741371 Court Case No. 741371, in connection with construction of Miscellaneous Improvements at Plant No. 2, Job No. P2-49, be, and is hereby, received and ordered filed; and, FURTHER MOVED: That special counsel, Chase, Rotchford, Drukker& Bogust, be, and is hereby, authorized to, appear and defend the interests of the Districts, as previously authorized by the Boards of Directors. ALL DISTRICTS Moved, seconded and duly carried: Receive, file and approve staff Summary Financial Report for the six-month Period That the staff Summary Financial Report for the ending December 31 1994 six-month period ending December 31, 1994, be, and is hereby, received, ordered filed and approved. -6- 03108/95 ALL DISTRICTS Moved, seconded and duly carried: v Receive and file draft minutes of the Operations. Maintenance and Technical That the draft minutes of the Operations, Services Committee Maintenance and Technical Services Committee meeting held on February 1, 1995, be, and are hereby, received and ordered filed. ALL DISTRICTS Moved, seconded and duly carried: Receive and file draft minutes of the Plannino. Design and Construction That the draft minutes of the Planning, Design and Committee Construction Committee meeting held on February 2, 1995, be, and are hereby, received and ordered filed. ALL DISTRICTS Moved, seconded and duly carried: Receive and file draft minutes of the Special Executive Search Committee That the draft minutes of the Special Executive Search Committee meeting held on February 3, 1995, be, and are hereby, received and ordered filed. ALL DISTRICTS Moved, seconded and duly carried: Receive and file draft minutes of the Finance and Personnel Committee That the draft minutes of the Finance and Personnel Committee meeting held on February 15, 1995, be, and are hereby, received and ordered filed. v ALL DISTRICTS Moved, seconded and duly carried: Receive and file draft minutes of the Executive Committee That the draft minutes of the Executive Committee meeting held on February 22, 1995, be, and are hereby, received and ordered filed. ALL DISTRICTS (OMTS95-04) Moved, seconded and duly carried: Authorizing Engineering Department to proceed with Districts' Critical Operations That the Engineering Department be, and is and Maintenance Capital Improvements hereby, authorized to proceed with Districts' Critical Projects Operations and Maintenance Capital Improvements Projects. -7- 03/08/95 ALL DISTRICTS (PDC 5(c)) Moved, seconded and duly carried: Acceotino Plant No. 1 Control Center Instrumentation Job No J-23-2 and That the Boards of Directors hereby adopt Replacement of Computerized Monitoring Resolution No. 95-17, accepting Plant No. 1 System at Plant No. 2. Job No. 132-44. as Control Center Instrumentation, Job No. J-23.2, complete and Replacement of Computerized Monitoring System at Plant No. 2, Job No. P2-44, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement for a final total contract amount of$3,538,638.00. Said resolution, by reference hereto, is hereby made a part of these minutes. ALL DISTRICTS (PDC95-07) Moved, seconded and duly carried: Approving Addendum No. 2 to the Professional Services Agreement with That the Planning, Design and Construction Holmes & Narver. Inc. re Job Nos, P1-44 Committee certification of the final negotiated fee and P2-53 relative to Addendum No. 2 to the Professional Services Agreement with Holmes & Narver, Inc. for design and construction services required for Seismic Retrofit at Plant No. 1, Job No. P1-44, and Seismic Retrofit at Plant No. 2, Job No. P2-53, providing for changes to the original scope of work, additional design and construction support services and a reallocation of costs among categories within said agreement, be, and is hereby received, ordered filed and approved; and, FURTHER MOVED: That the Boards of Directors hereby adopt Resolution No. 95-18, approving Addendum No. 2 to said agreement with Holmes & Narver, Inc. for said additional services,with no change in the maximum authorized compensation of$1,997,510.00. Said y resolution, by reference hereto, is hereby made a part of these minutes. ALL DISTRICTS (PDC95-08) Moved, seconded and duly carded: Authorizina staff to negotiate Addendum No. 3 to the Professional Services That staff be, and is hereby, authorized to negotiate Agreement with John Carollo Engineers re Addendum No. 3 to the Professional Services Job Nos. P1-36 and P2-42 Agreement with John Carollo Engineers for design and construction services, preparation of operations and maintenance manual, and training services re Secondary Treatment Improvements at Plant No. 1, Job No. P1.36, and Secondary Treatment Expansion at Plant No. 2, Job No. P2.42, to provide for additional design and construction support services. ALL DISTRICTS (FPC95-12) Moved, seconded and duly carded: Adopting provisions of Government Code Section 31641.04, authorizing two years That the Boards of Directors hereby adopt additional service credit for retirement Resolution No. 95-19, adopting provisions of Purposes Government Code Section 31641.04, authorizing two years additional service credit for retirement purposes. Said resolution, by reference hereto, is hereby made a part of these minutes. "'✓ -8- 03/08/95 ALL DISTRICTS Moved, seconded and duly carried: Declaring the Taxable Commercial Paper Program officially retired That the Boards of Directors hereby adopt Resolution No. 95-20, declaring the Taxable Commercial Paper Program officially retired. Said resolution, by reference hereto, is hereby made a part of these minutes. ALL DISTRICTS (EXEC95.02) Actions relative to professional consulting services needed to study and recommend improvements to mechanical Problems discovered durina the 1995 winter storms (Job No. J-15-2) Authorizing staff to issue a purchase Moved, seconded and duly carried: order to John Carollo Engineers for emergency study of the Ocean That staff be, and is hereby, authorized to issue a Outfall Booster Pumping Station purchase order to John Carollo Engineers in an Pumping systems. Operations & amount not to exceed $80,000.00 for emergency Maintenance manual revisions, and study of the Ocean Outfall Booster Pumping Station additional staff training pumping systems, Operations & Maintenance manual revisions, as needed, and additional staff training. Authorizing staff to issue a purchase Moved, seconded and duly carried: order to Flow Science for expert hydraulic analysis of the Ocean That staff be, and is hereby, authorized to issue a Outfall Booster Pumping Station purchase order to Flow Science for a total amount not to exceed $10,000.00 for expert hydraulic analysis of the Ocean Outfall Booster Pumping Station. Authorizing staff to issue a purchase Moved, seconded and duly carried: order to Angelo Rossini for support mechanical testing with vibration That staff be, and is hereby, authorized to issue a analysis purchase order to Angelo Rossini for a total amount not to exceed $5,000.00 for support mechanical testing with vibration analysis. ALL DISTRICTS Moved, seconded and duly carried: Receive, file and approve Ernst &Young Human Resources Review Report That the Ernst & Young Human Resources Review Report dated January 1995. be, and is hereby, received, ordered filed and approved. ALL DISTRICTS (EXEC95-01) Moved, seconded and duly carried: Receive and file Staff Report re Consolidation of Districts That the Staff Report dated February 17, 1995, regarding Consolidation of Districts, be, and is hereby, received and ordered filed. -9- 03/08/95 ALL DISTRICTS The Assistant General Manager updated the `..' Status report re Countys Commingled Directors on the County's Commingled Investment Investment Pool Pool Program. Mr. Anderson stated that the County should have a finalized plan to be presented to the Committee by March 17. The plan would contain Option A, which would allow cash disbursements of$.77 on the dollar, recovery notes and secured claims, and Option B, which would allow the same cash disbursement and the right to litigate or negotiate for the remaining balance. Director Roger R. Stanton absented himself from the meeting at 8:13 p.m. ALL DISTRICTS Moved, seconded and duly carried: Authorizing staff to issue Change Order No. 1 to Purchase Order No. 71438 issued That staff be, and is hereby, authorized to issue to Public Financial Manaaement. Inc.. for Change Order No. 1 to Purchase Order No. 71430 continuing financial advisor services related issued to Public Financial Management, Inc., for to the bankruptcy and communication and continuing financial advisor services related to the support work with ratino agencies and bankruptcy and communication and support work investors with rating agencies and investors, for an additional amount not to exceed $50,000.00, increasing the total authorized compensation from a total amount not to exceed $25,000.00 to an amount not to exceed $75,000.00. ALL DISTRICTS The General Manager reported that this was his Amending Classification and Compensation first opportunity to come before the Boards with Resolution No. 79-20, as amended, recommendations on management changes. It establishing two position classifications of was his recommendation that two Assistant Assistant General Manager General Manager positions be approved, which would strengthen the executive capacity of the organization and speed up several changes that need to be made as a result of the Ernst 8 Young studies. Mr. McIntyre further reported that the Steering Committee has looked at this recommendation and recommends that the salary of$120,000 be changed to a range of$90,000 to$120,000, and that the General Manager be authorized to determine the actual salary of the two Assistant General Managers, depending on experience, qualifications and requirements of the job as determined in the hiring of a new person. The General Manager also felt that it was important to recognize Blake Anderson's major contribution to this organization over the years and, particularly, his service in the difficult times while performing as the Acting General Manager. Mr. Anderson's grasp of the complexity of the bankruptcy is just one example of his ability to move into an area in which he had no particular expertise in advance. Mr. McIntyre recommended that Blake Anderson be appointed Assistant General Manager of Operations, and requested authority to proceed with the recruitment of the Assistant General Manager for Administration. It was then moved, seconded and duly carried: �/ -10- 03/08/95 That the Boards of Directors hereby adopt Resolution No. 95-21, amending Classification and Compensation Resolution No. 79-20, as amended, establishing two position classifications of Assistant General Manager. Said resolution, by reference hereto, is hereby made a part of these minutes. ALL DISTRICTS Moved, seconded and duly carried: Authorizing staff to issue a purchase order to Moreland &Associates for Preparation of That staff be, and is hereby, authorized to issue a the 1994-95 fiscal year audit of the Districts purchase order to Moreland&Associates for preparation of the 1994-95 fiscal year audit of the Districts, for a maximum fee to include out-of-pocket expenses not to exceed $38,000.00, with provision for three one-year extensions. Directors Mark A. Murphy, William G. Steiner and Bob Zemel requested that their oppositions to the motion be made a matter of record. ALL DISTRICTS Actions re first reading and introduction of proposed ordinances Establishing Excess Capacity Charge Program Receive and file Staff Report dated Moved, seconded and duly carried: January 17, 1995 re proposed Ordinances That the Staff Report dated January 17, 1995 re proposed Ordinances, be, and is hereby, received and ordered filed. DISTRICT 1 Actions re first reading and introduction of Proposed Ordinance No. 125 Making finding that adoption of Moved, seconded and duly carried: Ordinance No. 125 is statutorily exemot Per CEQA Guidelines That the Board of Directors hereby finds that adoption of Ordinance No. 125, is statutorily exempt pursuant to California Environmental Quality Act (CEQA)Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. First readino of proposed Moved, seconded and duly carried by unanimous Ordinance No. 125 vote: That proposed Ordinance No. 125, An Ordinance of the Board of Directors of County Sanitation District No. 1 of Orange County, California, Establishing Excess Capacity Charge Program, be read by title only and that reading of said ordinance in its entirely be waived. Following the reading of Ordinance No. 125 by title only, it was moved, seconded and duly carried: _11_ 03/08/95 That Ordinance No. 125, An Ordinance of the Board of Directors of County Sanitation District No. 1 of Orange County, California, Establishing Excess Capacity Charge Program, be introduced and passed to second reading and hearing on April 26, 1995, at 7:30 p.m., at the District's Administrative Office. DISTRICT 2 Actions re first reading and introduction of Proposed Ordinance No. 219 Making findino that adoption of Moved, seconded and duly carried: Ordinance No. 219 is statutorily exempt per CEQA Guidelines That the Board of Directors hereby finds that adoption of Ordinance No. 219, is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. First reading of proposed Moved, seconded and duly carried by unanimous Ordinance No. 219 vote: That proposed Ordinance No. 219, An Ordinance of the Board of Directors of County Sanitation District No. 2 of Orange County, California, Establishing Excess Capacity Charge Program, be read by title only and that reading of said ordinance in its entirety be waived. Following the reading of Ordinance No. 219 by title only, it was moved, seconded and duly carried: That Ordinance No. 219, An Ordinance of the Board of Directors of County Sanitation District No. 2 of Orange County, California, Establishing Excess Capacity Charge Program, be introduced and passed to second reading and hearing on April 26, 1995, at 7:30 p.m., at the District's Administrative Office. DISTRICT 3 Actions re first readino and introduction of proposed Ordinance No. 322 Making finding that adoption of Moved, seconded and duly carried: Ordinance No. 322 is statutorily exempt per CEQA Guidelines That the Board of Directors hereby finds that adoption of Ordinance No. 322, is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. -12- 03/08/95 First readina of proposed Moved, seconded and duly carried by unanimous Ordinance No. 322 vote: That proposed Ordinance No. 322, An Ordinance of the Board of Directors of County Sanitation District No. 3 of Orange County, California, Establishing Excess Capacity Charge Program, be read by title only and that reading of said ordinance in its entirety be waived. Following the reading of Ordinance No. 322 by title only, it was moved, seconded and duly carried: That Ordinance No. 322, An Ordinance of the Board of Directors of County Sanitation District No. 3 of Orange County, California, Establishing Excess Capacity Charge Program, be introduced and passed to second reading and hearing on April 26, 1995, at 7:30 p.m., at the District's Administrative Office. DISTRICT 5 Actions re first readina and introduction of proposed Ordinance No. 531 Making finding that adoption of Moved, seconded and duly carried: Ordinance No. 531 is statutorily exempt per CEQA Guidelines That the Board of Directors hereby finds that adoption of Ordinance No. 531, is statutorily exempt pursuant to California Environmental Quality Act(CEQA) Guidelines �.�✓ Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. First reading of proposed Moved, seconded and duly carried by unanimous Ordinance No. 531 vote: That proposed Ordinance No. 531, An Ordinance of the Board of Directors of County Sanitation District No. 5 of Orange County, California, Establishing Excess Capacity Charge Program, be read by title only and that reading of said ordinance in its entirety be waived. Following the reading of Ordinance No. 531 by title only, it was moved, seconded and duly carried: That Ordinance No. 531, An Ordinance of the Board of Directors of County Sanitation District No. 5 of Orange County, California, Establishing Excess Capacity Charge Program, be introduced and passed to second reading and hearing on April 26, 1995, at 7:30 p.m., at the District's Administrative Office. -13- 03/08/95 DISTRICT 6 Actions re first reading and introduction of Proposed Ordinance No. 625 Making finding that adoption of Moved, seconded and duly carried: Ordinance No. 625 is statutorily excel per CEQA Guidelines That the Board of Directors hereby finds that adoption of Ordinance No. 625, is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. First reading of proposed Moved, seconded and duly carried by unanimous Ordinance No. 625 vote: That proposed Ordinance No. 625, An Ordinance of the Board of Directors of County Sanitation District No. 6 of Orange County, California, Establishing Excess Capacity Charge Program, be read by title only and that reading of said ordinance in its entirety be waived. Following the reading of Ordinance No. 625 by title only, it was moved, seconded and duly carried: That Ordinance No. 625, An Ordinance of the Board of Directors of County Sanitation District No. 6 of Orange County, California, Establishing Excess Capacity Charge Program, be introduced and passed to second reading and hearing on April 26, 1995. at 7:30 p.m., at the District's Administrative Office. DISTRICT 7 Actions re first readina and introduction of Proposed Ordinance No. 732 Making finding that adoption of Moved, seconded and duly carried: Ordinance No. 732 is statutorily exempt per CEQA Guidelines That the Board of Directors hereby finds that adoption of Ordinance No. 732, is statutorily exempt pursuant to California Environmental Quality Act(CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. First reading of proposed Moved, seconded and duly carried by unanimous Ordinance No. 732 vote: That proposed Ordinance No. 732, An Ordinance of the Board of Directors of County Sanitation District No. 7 of Orange County, California, Establishing Excess Capacity Charge Program, be read by title only and that reading of said ordinance in its entirety be waived. •14- 03/08/95 Following the reading of Ordinance No. 732 by title only, it was moved, seconded and duly carried: That Ordinance No. 732, An Ordinance of the Board of Directors of County Sanitation District No. 7 of Orange County, California, Establishing Excess Capacity Charge Program, be introduced and passed to second reading and hearing on April 26, 1995, at 7:30 p.m., at the District's Administrative Office. DISTRICT 11 Actions re first readina and introduction of proposed Ordinance No 1121 Makino finding that adoption of Moved, seconded and duly carried: Ordinance No. 1121 is statutorily exempt per CEQA Guidelines That the Board of Directors hereby finds that adoption of Ordinance No. 1121, is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. First reading of proposed Moved, seconded and duly carried by unanimous Ordinance No. 1121 vote: That proposed Ordinance No. 1121, An Ordinance of the Board of Directors of County Sanitation District No. 11 of Orange County, California, Establishing Excess Capacity V Charge Program, be read by title only and that reading of said ordinance in its entirety be waived. Following the reading of Ordinance No. 1121 by title only, it was moved, seconded and duly carried: That Ordinance No. 1121, An Ordinance of the Board of Directors of County Sanitation District No. 11 of Orange County, California, Establishing Excess Capacity Charge Program, be introduced and passed to second reading and hearing on April 26, 1995, at 7:30 p.m., at the District's Administrative Office. DISTRICT 13 Actions re first reading and introduction of proposed Ordinance No. 1315 Makino findino that adoption of Moved, seconded and duly carried: Ordinance No. 1315 is statutorily exempt per CEQA Guidelines That the Board of Directors hereby finds that adoption of Ordinance No. 1315, is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. -15- 03/08/95 First readina of proposed Moved, seconded and duly carried by unanimous Ordinance No. 1315 vote: That proposed Ordinance No. 1315, An Ordinance of the Board of Directors of County Sanitation District No. 13 of Orange County, California, Establishing Excess Capacity Charge Program, be read by title only and that reading of said ordinance in its entirety be waived. Following the reading of Ordinance No. 1315 by title only, it was moved, seconded and duly carried: That Ordinance No. 1315, An Ordinance of the Board of Directors of County Sanitation District No. 13 of Orange County, California, Establishing Excess Capacity Charge Program, be introduced and passed to second reading and hearing on April 26, 1995, at 7:30 p.m., at the District's Administrative Office. DISTRICT 14 Actions re first reading and introduction of Proposed Ordinance No. 1407 Making finding that adoption of Moved, seconded and duly carried: Ordinance No. 1407 is statutorily exempt per CEQA Guidelines That the Board of Directors hereby finds that adoption of Ordinance No. 1407, is statutorily exempt pursuant to California Environmental Quality Act(CEQA) Guidelines �../ Sections 15307 and 15308 in that the Ordinance establishes regulatory processes to be taken by the District to assure the protection of the environment and natural resources. First readina of proposed Moved, seconded and duly carried by unanimous Ordinance No. 1407 vote: That proposed Ordinance No. 1407, An Ordinance of the Board of Directors of County Sanitation District No. 14 of Orange County, California, Establishing Excess Capacity Charge Program, be read by title only and that reading of said ordinance in its entirety be waived. Following the reading of Ordinance No. 1407 by title only, it was moved, seconded and duly carried: That Ordinance No. 1407, An Ordinance of the Board of Directors of County Sanitation District No. 14 of Orange County, California, Establishing Excess Capacity Charge Program, be introduced and passed to second reading and hearing on April 26, 1995, at 7:30 p.m., at the District's Administrative Office. Director Roger R. Stanton returned to the meeting at 8:26 p.m. -16- 03/08/95 ALL DISTRICTS General Counsel reported to the Directors the need �.../ General Counsel's Comments Prior to for a dosed session as authorized by Government Closed Session Code Sections 54956.9, 54957 and 54957.6 to discuss and consider the items that are specified as Item 18(b)(1), (2) and (3) on the published Agenda. No other items would be discussed or acted upon. ALL DISTRICTS Moved, seconded and duly carried: Convene in closed session pursuant to Government Code Sections 54956.9. 54957 The Boards convened in dosed session at and 54957.E 8:26 p.m. pursuant to Government Code Sections 54956.9, 54957 and 54957.6. Confidential Minutes of the Closed Session held by the Board(s) of Directors have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. No actions were taken re Agenda Items (18)(b)(1), (2) and (3). ALL DISTRICTS At 8:40 p.m. the Board reconvened in regular Reconvene in regular session session. ALL DISTRICTS Moved, seconded and duly carried: Directing the County of Orange to transfer the duties and responsibilities of the That the Boards of Directors hereby adopt Auditor-Controller of the County of Orange Resolution No. 95-29, directing the County of to the County Sanitation Districts of Orange to transfer the duties and responsibilities Orange County of the Auditor-Controller of the County of Orange to the County Sanitation Districts of Orange County. Said resolution, by reference hereto, is hereby made a part of these minutes. DISTRICT 1 Moved, seconded and duly carried: Adioummenl That this meeting of the Board of Directors of County Sanitation District No. 1 be adjourned. The Chair then declared the meeting so adjourned at 8:40 p.m. DISTRICT 2 Moved, seconded and duly carried: Ordering Annexation No. 74 - EMC Mortgage Annexation That the Board of Directors hereby adopts Resolution No. 95-22-2, ordering annexation of 0.811 acres of territory to the District in the vicinity southeast of the intersection of Old Ranch Road and Country Hill Road in the City of Anaheim (Annexation No. 74- EMC Mortgage Annexation to County Sanitation District No. 2). Said resolution, by reference hereto, is hereby made a part of these minutes. �..� -17- 03/08/95 DISTRICT 2 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 2 be adjourned. The Chair then declared the meeting so adjourned at 8:40 p.m. DISTRICTS 5 &6 Actions relative to the plans and specifications for Crystal Cove Pump Station, Contract No. 5-36 Approving Change Order No. 2 to the Moved, seconded and duly carried: Plans and specifications for Contract No. 5-36 That Change Order No. 2 to the plans and specifications for Crystal Cove Pump Station, Contract No. 5-36, authorizing a net deduction of$15,370.08 from the contract with Schuler Engineering Corporation for 15 items of added or deleted work, and granting a time extension of 205 calendar days for completion of said additional work, be, and is hereby, approved. Approvino Chance Order No. 3 to the Moved, seconded and duly carried: plans and specifications for Contract No. 5-36 That Change Order No. 3 to the plans and specifications for Crystal Cove Pump Station, dad Contract No. 5-36, authorizing a net deduction of$31,900.00 from the contract with Schuler Engineering Corporation for adjustment of engineer's quantities, be, and is hereby, approved. Accepting Contract No. 5-36 as Moved, seconded and duly carried: complete That the Boards of Directors hereby adopt Resolution No. 95-26, accepting Crystal Cove Pump Station, Contract No. 5-36, as complete, authorizing execution of a Notice of Completion and approving final Closeout Agreement for a final total contract amount of$920,278.92. Said resolution, by reference hereto, is hereby made a part of these minutes. DISTRICT 5 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 5 be adjourned. The Chair then declared the meeting so adjourned at 8:40 p.m. DISTRICT 6 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 6 be adjourned. The Chair then declared the meeting so adjourned at 8:40 p.m. .�✓ -18- 03/08/95 DISTRICT 7 Moved, seconded and duly carried: 4/ Orderina Annexation No. 146- Gunckell and Mitchell Annexation That the Board of Directors hereby adopts Resolution No. 95-27-7, ordering annexation of 1.65 acres of territory to the District in the vicinity north of the intersection of La Vereda Drive and Skyline Drive in unincorporated County territory (Annexation No. 146-Gunckell and Mitchell Annexation to County Sanitation District No. 7). Said resolution, by reference hereto, is hereby made a part of these minutes. DISTRICT 7 Moved, seconded and duly carried: Ordering Annexation No. 150 -Turner Annexation That the Board of Directors hereby adopts Resolution No. 95-28-7, ordering annexation of 1.54 acres of territory to the District in the vicinity southeast of the intersection of Amapola Avenue and Ranchwood Trail in unincorporated County territory (Annexation No. 150-Turner Annexation to County Sanitation District No. 7). Said resolution, by reference hereto, is hereby made a part of these minutes. DISTRICT 7 Actions relative to appeal of Newoort Camino Plaza. L.P. for a 60-day time extension to obtain demolition credit to offset capital facilities connection charges for development of Newport Camino Plaza Receive and file letters dated Moved, seconded and duly carried: v December 29. 1994 and January 19. 1995 from Cummins 8 White. That the letters dated December 29, 1994 and attorneys for Newport Camino Plaza, January 19, 1995 from Cummins& White, L.P. attorneys for Newport Camino Plaza, L.P., be, and are hereby, received and ordered filed. Approve appeal of Newport Camino Moved, seconded and duly carried: Plaza. L.P. That the appeal of Newport Camino Plaza, L.P. for a 60-day time extension to obtain demolition credit to offset capital facilities connection charges for development of Newport Camino Plaza, be, and is hereby, approved. DISTRICT 7 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 7 be adjourned. The Chair then declared the meeting so adjourned at 8:40 p.m. DISTRICT 11 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 11 be adjourned. The Chair then declared the meeting so adjourned at 8:40 p.m. -1 g_ i 03/08/95 DISTRICT 13 Moved, seconded and duly carried: Adloumment That this meeting of the Board of Directors of County Sanitation District No. 13 be adjourned. The Chair then declared the meeting so adjourned at 8:40 p.m. DISTRICT 14 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 14 be adjourned. The Chair then declared the meeting so adjourned at 8:40 p.m. DISTRICT 3 The Director of Engineering Introduced the Project Actions relative to Replacement of Engineer, John Dettle, who then briefly outlined the Westminster Avenue Force Main (First Unit) proposed project to the Directors. and New Westside Pump Station Force Main, Contract No. 3-36R Approving License Agreement with Moved, seconded and duly carried: Bixby Ranch Company That the Board of Directors hereby adopts Resolution No. 95-23-3, approving License Agreement with Bixby Ranch Company, providing for temporary construction access for construction of Westminster Avenue Force Main (First Unit) and New Westside Pump Station Force Main, Contract No. 3-36R, at no cost to the District. Said resolution, by reference hereto, is hereby made a pan of these minutes. Approving Plans and specifications Moved, seconded and duly carried: for Contract No. 3-36R That the Board of Directors hereby adopts Resolution No. 95-24-3, approving plans and specifications for construction of Westminster Avenue Force Main (First Unit) and New Westside Pump Station Force Main, Contract No. 3.36R, authorizing the General Manager to establish the date for receipt of bids, and authorizing the General Manager, with concurrence of the District Chair, to award said contract to the low bidder in an amount not to exceed $4,400,000.00. Said resolution, by reference hereto, is hereby made a part of these minutes. .+✓ -20- 03/08/95 DISTRICT 3 Actions re Improvements to Miller-Holder Trunk Sewer System. Reach 2 (5,800 feet North of Rosecrans Avenue to Imperial Highway) Contract No. 3-38-2 Verbal report of Director of The Director of Engineering reported that the plans Engineering and specifications for Improvements to Miller- Holder Trunk Sewer System, Reach 2 (5,800 feet North of Rosecrans Avenue to Imperial Highway), Contract No. 3-38-2, was approved in January. This project is a portion of a larger project which will eventually begin at Artesia Boulevard and Rosrata Avenue and continue northerly in Beach Boulevard through the cities of Buena Park, Fullerton, La Mirada and La Habra. The work is needed to upgrade and improve a deficient sewer which was identified in the 1989 Master Plan. It was further reported that during the intense storm on January 10, 1995, two manholes along this stretch of highway were reported to have surcharged and overflowed due to excessive amounts of water draining into the sewer. Mr. Linder advised that on February 14, 1995, 14 bids were received for this project. The bids ranged from a high of$1,877,615.00 to a low of$1,091,753.00, submitted by Calton Construction, Inc., and recommended that the contract be awarded to the low bidder. The engineers estimate was $2.2 million. After a brief discussion, the Directors approved the following item. Approving Addendum No. 1 to the Moved, seconded and carried: �...� Plans and specifications for Contract No. 3-38-2 That Addendum No. 1 to the plans and specifications for Miller-Holder Trunk Sewer System, Reach 2 (6,800 feet North of Rosecrans Avenue to Imperial Highway), Contract No. 3-38-2, making miscellaneous technical clarifications, be, and is hereby, approved. Receiving and filing bid tabulation Moved, seconded and duly carried: and recommendation and awardino contract to Calton Construction, Inc. That the Board of Directors hereby adopts Resolution No. 95-25-3, receiving and filing bid tabulation and recommendation and awarding contract for Improvements to Miller-Holder Trunk Sewer System, Reach 2 (5,800 feet North of Rosecrans Avenue to Imperial Highway), Contract 3-38-2, to Cation Construction, Inc. in the total amount of $1,091,753.00. Said resolution, by reference hereto, is hereby made a part of these minutes. -21- �..� 03/08/95 DISTRICT 3 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 3 be adjourned. The Chair then declared the meeting so adjourned at 8:58 p.m. Secretary of the o so rect rs of County Sanita n Disl ' Nos. 1, 2, 3, 5, 6, 7, 11, 1 and 14 -22- FUNDNO 9199 - JTDISTWORKINGCAPRAL PROCESSINGDATE 2N21B5 PAGE1 REPORTNUMBERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 02ID&W POSTING DATE O2ATL95 WARRANT NO. VENDOR AMOUNT DESCRIPTION 142898 AG TECH COMPANY 585,043.55 RESIDUALS REMOVAL M.0.1&&91 142899 MR ANALYSIS S525.40 LAB SERVICES 142NO AT&T-UNIPLAN SERVICE $2.356.12 LONG DISTANCE TELEPHONE SERVICES 142901 AT&T-MEGACOM SERVICE S971.46 LONG DISTANCE TELEPHONE SERVICES 142902 A T&T-CELLULAR CR&R S4A4 LONG DISTANCE TELEPHONE SERVICES 142W3 ADVANCED ENGINE TECH CORP. $2,990.25 ENGINE TESTING 119 142904 AIR PRODUCTS&CHEMICALS 0358.58 LAB SUPPLIES 142W5 AIR PRODUCTS CHEMICALS INC. $18.037.21 O&M AGREEMENT OKY GEN.SYST.M.0.8.9419 14290E ANTHONY PEST CONTROL $195.00 SERVICE AGREEMENT 142907 A-PLUS SYSTEMS $104.40 NOTICES&ADS 1429M APPLIED SIOSYSTEMS,INC. $3.65235 LAB SUPPLIES 142W9 ABC LABORATORIES $1.795.00 LAB SERVICES 142910 ARIZONA INSTRUMENT 5809.w INSTRUMENT REPAIRS 142911 ASBURY ENVIRONMENTAL SERVICE $35.00 WASTE OIL REMOVAL X 142912 AUTOMATIC DATA PROCESSING 02,29SA2 PAYROLL SERVICES Z 142913 AVNETCOMPUTER 5943.85 OFFICE COMPUTER 142914 BKK LANDFILL S4,061.33 RESIDUALS REMOVAL M.0.10.9-91 w 142915 BM SAFETY&SUPPLIES S63D.75 SAFETY SUPPLIES 142916 SADDER METER,INC. $5,332.55 METER 142917 BAUDVILLE,INC. 576,35 OFFICE SUPPLIES y 142918 SA%TER DIAGNOSTICS,INC. S2A56.54 LAB SUPPLIES 142919 BEACON BAY ENTERPRISES,INC. $258.90 TRUCKWASHTICKETS r 142920 BELLOO GLASS,INC. 0426.92 LAB SUPPLIES 142VI BIG TECH NET,INC. $0.87 COMPUTER SERVICE 142W2 SOERINGER MANNHEIM Un.14 LAB SUPPLIES 142923 BONAAUES $55CD TRUCK PARTS 142924 BOYLE ENGINEERING CORP. $10,260.23 ENGINEERING SERVICES 7-18 142925 BUDGETJANITORIAL $3,330.W ANITORIAL SERVICES 142926 BNI BOOKS $146.38 BOOKS 142922 THE BUREAU OF NATIONAL AFFAIRS $491.00 SUBSCRIPTION 142920 BURKE ENGINEERING CO. $1.583.35 ELECTRIC SUPPLIES 142M BUY-CHEMDISTRISUTORS $969.75 JANITORIAL SERVICES 142M C.P.I. $2,42845 LAB SUPPLIES 142MI CALTROL,INC. S MAS INSTRUMENT SUPPLIES 142932 CANON BUSINESS MACHINES $1.373.63 REFUND USER FEE OVERPAYMENT 14203 JOHN CAROLLO ENGINEERS $21,2T2.12 ENGINEERING SERVICES P1416 1429M CENTURY SAFETY INST.&SUPPLY $2.647.01 SAFETY SUPPLIES 142935 CERFNET $38.05 COMPUTER SERVICES 142936 COLICH AND SONS $105,943.12 CONSTRUCTION 2.9-R1 142937 COMPRESSOR COMPONENTS OF CA S746.07 MECHANICAL PARTS 14NU COMPUSERVE $285.80 COMPUTER SERVICES 142939 CONNEL GM PARTS I DIV. 098.75 TRUCK PARTS 142940 CONSOLIDATED ELECTRICAL DIST 0478.58 ELECTRIC PARTS 142MI CONTROL SPECIALISTS S417.42 PLUMBING SUPPUFS 142942 CONVERSE CONSULTANTS O C S15p93.11 CONSULTING SERVICES M.O.&11-93 142843 CORE LABORATORIES,INC. 0205.00 LAB SERVICES FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE V02195 PAGE 2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID ONOBI95 POSTING DATE 02/08195 WARRANT NO. VENDOR AMOUNT 142944 COUNTY WHOLESALE ELECTRIC $779.20 ELECTRIC PARTS 142945 CHARLES P.CROWLEY,CO. S75176 INSTRUMENT REPAIRS 142NO STATE OF CALIFORNIA 3200A0 ANNEXATION FEE-ECKARD 142947 STATEOFCMJFORNIA 5200A0 ANNEXATION FEE-CRAWFORD HILLS 142NB DELTA FOAM PRODUCTS $10000 LAB SUPPLIES 142949 DIETERICH STANDARD $1,810" INSTRUMENT PARTS 142950 DIGITAL EQUIPMENT CORP. $15,244.T9 COMPUTER SOFTWARE 142951 DOVER ELEVATOR COMPANY $940m ELEVATOR MAINTENANCE 142952 ROBERT F.DRIVER ASSOC. $10.070.00 PERSONNEL INSURANCE CONSULTANT 142953 DAWN EDWARDS CORP. $224,39 PAINT SUPPLIES 1429U EASTMAN,INC. $908.71 OFFICE SUPPLIES 142955 FRANK ECKARD $876.75 REFUND ANNEX DEPOSIT 142956 ELECTRICSALANCINGCO. $600.00 MECHANICAL REPAIRS 142957 ENCHANTER,INC. $5,600.00 OCEAN MONITORING M.O.S.M92 m 14290 ENVIROMEGA,LTD. $2,990.00 COMPUTER SOFTWARE X 142959 ENVIRONMENTAL RESOURCE ASSOC. S750,50 LAB SERVICES = 142ND ERNST S YOUNG $53.457.00 CONSULTING SERVICES M,O.9.14-94 142MI ERSHINGS,INC. $1.07.12 PIPE 142%2 FST SAND AND GRAVEL,INC. $313.67 ROAD BASE MATERIALS 14203 FALCON DISPOSAL SERVICE 513.995.00 RESIDUALS REMOVAL M.U.101W 142W FEDERAL EXPRESS CORP. $831125 AIR FREIGHT D 142WS FISHER SCIENTIFICCO. S590A4 LAB SUPPLIES N 142M FISIONS INSTRUMENTS 57,000.00 LAB SUPPLIES 142967 FLAT 6 VERTICAL,INC. 5866.00 CONCRETE CUTTING 142968 FOUNTAIN VALLEY CAMERA SB8.92 PHOTO SUPPLIES 142969 CITY OF FOUNTAIN VALLEY $8,419.78 WATER USE 142970 FOUNTAIN VALLEY PAINT $39,44 PAINTSUPPUES 142921 FREEDOM IMAGING $76.65 SERVICEAGREEMENT 142922 MrS ELECTRONICS $255,37 COMMUNICATIONS EQUIPMENT 142923 CITY OF FULLERTON $85.98 WATER USE 142974 GST,INC. 5024.03 COMPUTER SOFTWARE 142975 GATES FIBERGLASS INSTALLERS $6.479.00 MECHANICAL PARTS 142975 GENERAL TELEPHONE CO. $592.09 TELEPHONE SERVICES 142972 GRASSYS.T.L 51,011.84 ENGINE PARTS 142979 GREAT LAKES INSTRUMENTS,INC. $22.665.95 HARDWARE 142979 HARBOUR ENGINEERING 520,491.32 PUMP PARTS 142980 HARRINGTON INDUSTRIAL PLASTIC $1,195.19 FITTINGS 142881 HATCH S KIRK,INC. $237.25 ELECTRIC PARTS 142982 Pl.HAWN CO,INC. $103.35 FILTERS 142983 HOME DEPOT $22.69 HARDWARE 142084 RS HUGHES CO,INC. 5435.82 SAFETY SUPPLIES 14205 IPCOSAFETY $199.56 SAFETY SUPPLIES 1429M ISCO.INC. $IN." LAB SUPPLIES 142907 IMPERIAL WEST CHEMICAL S73,155.99 FERRIC CHLORIDE M.O.11-18.92 14MBO INDUSTRIAL THREADED PRODUCTS S271.20 CONNECTORS 142959 INORGANIC VENTURES 5221.14 LAB SUPPLIES C FUNDING 9199 - JT CST WORKING CAPITAL PROCESSING DATE 21OW95 PAGE 3 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMSPAIDOLOWBS POSTINGDATE0MM5 WARRANT NO. VENDOR AMOUNT 1429N INTERSTATE BATTERY SYSTEMS E408.57 BATTERIES 14201 IRVINERANCHWATERDISTRICT 5123.86 WATER USE 142M J.D.I.TECHNOLOGIES,INC. "3100 SERVICEAGRESMENT 142993 JAMISON ENGINEERING $10.928.40 CONSTRUCTION SERVICES 142994 GREAT WESTERN SANITARY SUPPLY. $619.15 JANITORIAL SUPPLIES 142NS JArS CATERING $199.34 DIRECTORS MEETING EXPENSE 142M JENSEN INSTRUMENTS CO. $328,67 INSTRUMENT PARTS 142997 JOHNSTONE SUPPLY $44.94 ELECTRIC PARTS 142NO KING BEARING,INC. S616.23 MACHINE SUPPLIES 142999 KNOX INDUSTRIAL SUPPLIES $1,201,55 SAFETYSUPPLIES 143WO L A CELLULAR TELEPHONE CO. $284.09 CELLULARTELEPHONECHARGES 1430DI LAIOLAW ENVIRONMENTAL SERVICES W,763.22 WASTE DISPOSAL SERVICES 143002 LAW/CRANDAL,INC. $1.395.00 LEGAL SERVICES M.0.7-13-94 143003 LOCALAGENCY E500.00 LAFOO FEES m 143004 MBC APPLIED ENVIRONMENTAL E4,316.20 OCEAN MONITORING M.O.6-10-92 X 14MM MPS $4284 PHOTOGRAPHIC SERVICES Z 14UN MAGICTEK COMPUTER,INC. 51,804.81 COMPUTERSUPPUES 1430137 MARVAC ELECTRONICS $121.16 INSTRUMENT SUPPLIES to 143008 MICROAGE $57069 OFFICE EQUIPMENT -1 143009 MICROBICS CORPORATION $364O3 LAB SUPPLIES L 14MIO MIDWAY MFG.B MACHINING $1,550.00 MECHANICAL REPAIRS 1 143011 MISSION INDUSTRIES 54,103.33 UNIFORM RENTALS W 143012 MITCHELL INTERNATIONAL,INC. ST0.04 PUBLICATION 143013 MUDEN BUNNCH CONSTRUCTION $74.939.74 CONSTRUCTION SERVICES M.O.12-144M 143014 MAIDEN BUNTICH CONSTRUCTION CO. $93,84275 CONSTRUCTION 14-14A 143015 MORTON SALT $5a24 SALT 143016 NATIONAL PUNT SERVICES,INC. 52,093.75 VACUUM TRUCK SERVICES 143017 NATIONAL SAFETY COUNCIL $122.0 SAFETY FILM RENTALS 14MIS NEAL SUPPLY CO. $1.075.05 PLUMBING SUPPLIES 143019 NEUTRON $7.006.08 CHEMICALS M.O.B-10-N 143020 CITY OF NEWPORT BEACH $6.29 WATER USE 149021 OFFICE PAVILION98NTERIOR RESOURCES $122.50 INTERIOR PARTITIONING 143022 ORANGE COAST PETROLEUM EQUIPMENT $247.83 MECHANICAL SUPPLIES 143023 ORANGE COUNTY CHEMICAL CO. 53,087.55 CHEMICALS 143024 COUNTY CLERK E25.00 CEOA FEES 14=5 ORANGE COUNTY WHOLESALE $1.055.95 INSTRUMENT SUPPLIES 143020 ORANGE COURIER $133.65 COURIER SERVICES 14 m ORANGE VALVE&Fr NG CO. 5755.28 FITTINGS M028 OXYGEN SERVICE $3.823.31 SPECIALTY GASES 143M COUNTY OF ORANGE $5.833.62 SERVICE AGREEMENT IQ030 PACIFIC PARTS $5.424.23 COMMUNICATIONS SUPPLIES W031 IPCO SAFETY SK16.88 SAFETY SUPPLIES 14 m PACIFIC BELL $186.16 TELEPHONESERVICES M033 PARAGON CABLE $36.78 CABLE SERVICES 143034 PARKHOUSE TIRE CO. 5209.57 TIRES M035 PATTEN CORPI TAYLOR INSTRUMENT $1,899.09 INSTRUMENTPARTS FUND NO SIN - JT DIST WORKING CAPITAL PROCESSING DATE 2 95 PAGE 4 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 02108195 POSTING DATE 02N8195 WARRANT NO. VENDOR AMOUNT 1430M JE PHILLIPS CO,INC. $739,17 ELECTRIC PARTS 143037 PICKWICK PAPER $391.14 OFFICE SUPPLIES 1430M PIMA GRO SYSTEMS,INC. $263,475.89 RESIDUALS REMOVAL M.O.Sd-91 143039 POLYMETRICS,INC. EL262.75 SERVICEAGREEMENT 143040 RHONE POULENE E27,324.66 ANIONIC POLYMER M.0.3.11-92 14M41 POSTAGE BY PHONE 85,000.00 POSTAGE 1431M2 HAROLD PRIMROSE ICE $96.00 ICE 143043 QUANTUM CHEMICAL USI DIV. 9131.68 LAB SUPPLIES 143044 RJNCOMPUTER SERVICES.INC. $2.730.00 COMPUTER CONSULTING MOO-12-92 143045 RM CONTROLS $169.112 INSTRUMENT SUPPLIES 143046 R&R INSTRUMENTS $1,7M.61 INSTRUMENT 143W7 REMEDY TEMP $640.27 TEMPORARY SERVICES AW48 MCJUNKIN-REPUBLIC SUPPLY $161.31 PLUMBING SUPPLIES 143049 RENOLD,INC. $3,431.09 MECHANICAL SUPPLIES X1430M ROSEMOUNT.INC. $123.18 INSTRUMENT SUPPLIES = 143M1 ROYCE PRODUCTIONS E42.02 TRAINING VIDEOS 143052 SANTA ANA ELECTRIC MOTORS $2,238.96 ELECTRIC PARTS CO 14300 SANWA BANK 84,402.25 CONSTRUCTION RETENTION 14-14A 1430M SCOTT SPECIALTY GASES,INC. &11059.68 SPECIALTY GASES 143055 SEA SYSTEMS $5.607.50 LAB SERVICES D 143056 SHAMROCK SUPPLY 5428.79 SAFETY SUPPLIES A 143057 SHURELUCK SALES $1,675.39 TOOLSONRDWARE 14MM SKYPARK WALK-IN MEDICAL CLINIC $189.83 PRE-EMPLOYMENT PHYSICAL EKAMS 14MW SOUTH COAST WATER $892.62 LAB SUPPLIES 143060 SOUTHERN CALIF EDISON CO. $03,865.19 POWER 143061 SO CALIF.EDISON CO. #g486.29 POWER 143M2 SO.CAL,GAS.CO. $89,215.T7 NATURAL GAS 143M3 SO.CALIF.SL4 USERS ASSOC. $50.011 MEMBERSHIP FEES 143064 THE TRANE COMPANY $8,750.00 SERVICE AGREEMENT 143M5 SOUTHERN COUNTIES OIL CO. $14,516.28 DIESEWNLEADED FUEL 143M8 WESTALLOY,INC. $998.6& WELDINGSUPPUES 143067 SPEK INDUSTRIES,INC. $188.20 LAB SUPPLIES - 143068 SPIRE TECHNOLOGIES SYS.DIV. $10.004.17 HARDWARE 143M9 SQUARE DICRISPAUTOMATION SYS. $46,420.88 COMPUTER SYSTEM M.0.9-IbW 143070 GARY G.STREED S1,901.54 REIMS.PETTY CASH.TRAINING&TRAVEL 143071 SUNSETFORD $129.M TRUCK PARTS 143072 SUPERBONE-HWRPHOTO 523.68 PHOTOGRAPHIC SERVICES 14M73 SUPER CHEM CORP. f4MAI CHEMICALS 143074 TAYLOR-DUNN MFG.COMPANY S585.74 ELECTRIC CART PARTS 143075 TEKTRONIX,INC. 5317.84 INSTRUMENT PARTS 143076 THOMAS FISH CO. $242.50 LAB SUPPLIES 143077 THOMPSON INDUSTRIAL SUPPLY S2,175.19 MECHANICAL PARTS 143078 TOLEDO SCALE CORP. $490.00 SEWCEAGREEMENT 143079 TONER SYSTEM INTERNATIONAL $260.00 PRINTER SUPPUES 1430M TOWS LOCK&SAFE SERVICE $81.02 LOCKS&KEYS 143M1 TRANSM IRON,INC. 52M.72 ELECTRICAL SUPPLIES C C CY FUND NO 91N - JF DIST WORKING CAPITAL PROCESSING DATE MV95 PAGE 5 REPORT NUMBERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 02/08195 POSTING DATE OL 5 WARRANT NO. VENDOR AMOUNT 143082 TRAVEL EXECUTIVES $369.00 TRAVEL SERVICES M.O.Bd-94 143083 TROPICAL PLAZA NURSERY,INC. E3,455.84 CONTRACT GROUNDSKEEPING M.O.&l1-94 143M TRUESOAIL LABS $7,181.86 LAB SERVICES 143085 JG TUCKER 6 SON,INC. $649.20 INSTRUMENT SUPPLIES 143085 TWINING LABORATORIES $15,818.02 SOIL TESTING M.0.7-13A4 143087 ULTRA SCIENTIFIC $102.00 LAB SUPPLIES 143088 UNDERSEA GRAPHICS,INC. M.750.00 OCEAN OUTFALL INSPECTION 143089 UNISOURCEWOR BUTLER PAPER $543.15 OFFICE SUPPLIES 14WSO UNNEDPARCELSERVICE $255.43 PARCEL SERVICES 143091 VWR SCIENTIFIC E1,361.54 LAB SUPPLIES 143082 VALLEY CITIES SUPPLY CO. E703.53 PLUMBING SUPPLIES 143093 VARIABLE SPEED DRIVES $75.03 MECHANICAL PARTS 1430M VARIAN SAMPLE PREPARATION E126.49 LABSUPPLIES 143M VERNE'S PLUMBING E135.W PLUMBING SERVICES TTT 14WO CARL WARREN&CO. E3C0.00 INSURANCE CLAIMS ADMINISTRATOR X 14W97 WARRINGTON $115.00 SERVICEAGREEMENT 2 143M WATERS CORPORATION 025.97 LAB SUPPLIES Lb 1431M WESTERN STATES CHEMICAL SUPPLY E$1.052.89 ICAUSTIC NSTRUMENT PA HYPOCHL00.1DE M.0.&12.928d-1&94 143101 WESCOOX E1,0NDS COPIER LENT PARTS 143101 GEROX CORP. $726.32 COPIER LEASES 1 143102 RICHAR YARDLEY ET25.32 INSTRUMENT SUPPLIES 1 143103 RICHARO YOUNG PROOUCTS $1.075.67 PRINTING SUPPLIES 51,492,UDS3W0.93 SUMMARY AMOUNT E2 OPER FUND B,309.97 E2 CAP FAC FUND 148,890.94 $3 OPER FUND 32,365.28 E3 CAP FAC FUND 10.816.56 ES OPER FUND 7,358AS 07 OPER FUND 49.388.59 07 CAP FAC FUND 238,95 011 OPER FUND 18,881.68 9140PERFUND 60.0 R14 CAP FAC FUND 89,440.00 MI I OPER FUND 2,093]5 8560 OPER FUND 2,395.76 MY OPER FUND 3,559.88 07&14 OPER FUND 8,054.04 JT OPER FUND 857,032.24 CORF 456,990.43 SELF-FUNDED INSURANCE FUND 300.00 JT DIST WORKING CAPITAL 86.713.77 E1,492,670.93 FUNONO 9199 - JTDISTWORKINGCAPRAL PROCESSINGDATE V2V95 PAGE1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 02/2N95 POSTING DATE OMM5 WARRANT NO. VENDOR AMOUNT DESCRIPTION 1Q130 AG TECH COMPANY i103,153.54 RESIDUALS REMOVAL M.O.1(3-491 10131 ADVANCO CONSTRUCTORS,INC. $205,740.38 CONSTRUCTION PI-3 l 143132 AIR PRODUCTS B CHEMICALS SI5.037.2D O&M AGREEMENT OXY GEN.SYST.M.O.8-9,89 143133 ALAMITOS DERMATOLOGICAL $95.00 LATE AASC MEDICAL CLAIMS 1431M ALLIED SUPPLY CO. $1,850.08 REPAIR PARTS 1431M AMER.SOCIETY FOR MICROBIOLOGY 5349.00 PUBLICATION 1431N AMSCOWEST(MAINT) $316.64 SERVICE AGREEMENT 143137 ANIXTER-DISTRIBUTION E451.Q COMPUTER EQUIPMENT 143IN APCO VALVE B PRIMER CORP. $2.592.47 PLUMBING SUPPLIES 143139 APPLIED BIOSYSTEMS,INC. $160.00 LAB SUPPLIES 143140 ACS(APPLIED COMPUTER SOLUTION) $19.897.68 COMMUNICATION SUPPLIES 143141 ARAMARK SERVICES,INC. 5225.00 JANITORIAL SERVICES 1431Q ARTS DISPOSAL SERVICE,INC. S046.60 RECYCLABLE MATERIAL REMOVAL 143143 ASBURY ENVIRONMENTAL SERV. 535.00 WASTEOILREMOVAL TTT low ATKIWJONES COMPUTER SERVICE $321.30 SERVICE AGREEMENT = lom AUTOMATIC DATA PROCESSING 54,930.52 PAYROLL SERVICES 143146 BFI MEDICAL WASTE SYSTEMS 543.9D WASTE DISPOSAL pO 143147 BKK LANDFILL $3.012.81 RESIDUALS REMOVAL M O.IOB91 143148 BANANA BLUEPRINT 52.950.25 PRINTING M.O.11-07-94 143149 BATTERY SPECIALTIES $753.50 BATTERIES Dy 143150 BAXTER DIAGNOSTICS,INC. $9,952.15 LAB SUPPLIES 1 143151 BECKMAN INSTRUMENTS 52,798.07 REFUND USER FEE OVERPAYMENT �-' 1431M M.W.BEMs CO. $154A3 MECHANICAL REPAIRS 143153 BID VENTURES,INC. 5182A0 LAB SUPPLIES 1Q154 BISHOP COMPANY swat PLUMBING SUPPLIES IoI55 BUTT MEDICAL CORP. i54.00 LATE AASC MEDICAL CLAIMS 1431N BOLSA RADIATOR SERVICE 538.00 TRUCK REPAIRS 143157 BOYLE ENGINEERING CORP. $16,510.16 ENGINEERING SERVICES 7-1783.38 143158 BRENNER-FIEDLER B ASSOC.,INC. $1,654.69 COMPRESSOR PARTS 1431% BRONSON,BRONSON B MCKINNON $67,526.75 LEGAL SERVICES-COUNTY BANKRUPTCY 143160 BUDGETJANITORULL $975.00 JANITORAL SERVICES 143161 SURKE ENGINEERING CO. $1.091.91 ELECTRIC SUPPLIES 143162 BUYGIEM DISTRIBUTORS 5227.12 JANITORIAL SERVICES 1431M CH2M HILL $40,149A1 ENGINEERING SERVICES J-31 143164 CS COMPANY $2,542.32 PLUMBING SUPPLIES 143165 CAL-GLASS FOR RESEARCH,INC. $574.30 LAB SUPPLIES MISS CALTROL,INC. 5923.% INSTRUMENT PARTS 1431W CALIFORNIA AUTOMATIC GATE $1,288.01) SERVICE AGREEMENT 1431N CENTURY SAFETY INST.8 SUPPLY $8,924.40 SAFETY SUPPLIES 1431N CHILDRENS HOSPITAL OF O.C. $2.513.55 LATE AA&C MEDICAL CLAIMS 1431M CLARK BOARDMAN CALLAGHAN $133.75 PUBLICATION 143171 CLASSY CARS $2SXDD AUTOMOBILE OVERSPRAY REMOVAL P243-3 143172 COUCH 5 SONS $506,258.3D CONSTRUCTION 11-17-1 1431M COMPUSA,INC. $410.59 COMPUTER SOFTWARE 143174 CONTINENTAL AIR TOOLS INC. $76.35 SAFETY SUPPLIES 10175 CONTINENTALCHEMIGACO. i5,252A2 CHLORINE M.O.10-11.93 1` C ( ( FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSINGOATE MM5 PAGE2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID GWn5 POSTING DATE 02122N5 WARRANT NO. VENDOR AMOUNT 43176 COOK BROTHERS $51079 VALVES 143177 CORPORATE SYSTEMS CENTER 51,02TW INSTRUMENT SUPPLIES 143178 COSTA MESA AUTO SUPPLY f37T35 TRUCK PARTS 143172 STATE OF CALIFORNIA $10,379.00 STATE UNEMPLOYMENT INSURANCE 143180 IB RCBIBPTCP FEES $11.000.00 TOXIC WASTE PROGRAM FEES 143181 DELTA DENTAL PLAN OF CALIF. 540,570.37 DENTAL INSURANCE PLAN 143182 DESERT EMERGENCY MEDICAL M7841 LATE AA&C MEDICAL CLAIMS 143183 DIGITAL EQUIPMENT CORP. $10,437.74 OFFICE EQUIPMENT 1431N DOMAR ELECTRIC,INC, $629.13 ELECTRIC SERVICES 143185 E.C.S. $287.00 PUBLICATIONS 143158 E J L 6 ASSOC. MS4.9B PROFESSIONAL SERVICES 143167 ESP NORTH "1.12 SAFETY SUPPLIES 14.T188 EASTMAN.INC. $1.464.42 OFFICE SUPPLIES 143189 EDINGER MEDICAL GROUP,INC. $46.00 LATE AA&C MEDICAL CLAIMS X 143190 PAUL EISMAN,MD $12800 LATE AABC MEDICAL CLAIMS = 143191 ENCHANTER,INC. f5,800.00 OCEAN MONITORING M.OA-10-92 143102 RA.ENNS,MD $U.52 LATE AABC MEDICAL CUIMS D0 143193 ENVIRONMENTAL RESOURCE ASSOC. $750.50 LAB SERVICES 143194 FMC CORP. $169.637.89 CHEMICALS 143195 MARSHALL FAIRRES $28.06 DEFERRED COMP DISTRIBUTION Co 140198 FISHER SCIENTIFIC CO. $394.50 LAB SUPPLIES 1 143197 FIBRINS INSTRUMENTS $20.22 LAB SUPPLIES N 143199 FUR SYSTEMS $462.76 INSTRUMENT SUPPLIES 143199 FOUNTAIN VALLEY CAMERA 5116.69 PHOTO SUPPLIES 143200 BRUCE F.FRIEDMAN,MD 1121LD0 LATE AA&C MEDICAL CLAIMS 143201 STEPHEN FUL MER,DC $55.00 LATE AA&C MEDICAL CLAIMS 143202 GIST,INC. $2.773.97 OFFICE SUPPLIES 143203 R.VICTOR GALLORO.NO f95.00 LATEAA&CMEDICALCLAIMS 143204 GANAHL LUMBER CO. $287.00 LUMBERIHAROWARE 143M GARRATT-CALLAHAN COMPANY S3,965.55 CHEMICALS 143206 GATES FIBERGLASS INSTALLERS $250.00 TANK REPAIRS 14=7 GENERAL ELECTRIC SUPPLY 00. S377.09 ELECTRIC PARTS 143208 GENERAL TELEPHONE CO. f7,595.35 TELEPHONE SERVICES 143209 GOLDENWEST RADIOLOGY MEDICAL M28.00 LATE AA&C MEDICAL CLAIMS 143210 GRASSY S.T.I. S836.60 VALVES 14MIl DAVID M.GRIFFITH 6 ASSOC. $4.812.90 LEGALSERVICESM.0.9-14-94 143212 HAAKER EQUIPMENT CO. f149.UI.29 FLUSH TRUCK MA.5d94 143213 FRED A HARPER $1,100.00 DEFERRED COMP DISTRIBUTION 143214 HAULAWAYCONTAINERS 111,100.00 CONTAINER RENTALS 143216 PL HAWN CO,INC. 9231.19 ELECTRIC SUPPLIES 143216 HOME DEPOT $155.60 HARDWARE 143217 ALTAF HUDANI,DOS. $170.00 LATE AA&C MEDICAL CLAIMS 143218 ORANGE COUNTY FED CREDIT UNION $680.00 DEFERRED COMP DISTRIBUTION 143219 IPCO SAFETY $490.55 SAFETY SUPPLIES 143220 IMPERIAL WEST CHEMICAL 5127,981.09 FERRIC CHLORIDE M.O.11-16.92 14=21 INLAND PSYCHIATRIC NED.GROUP Shaw LATE AA&C MEDICAL CLAIMS FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 7J W5 PAGE 3 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID OM MS POSTING DATE 0WW5 WARRANTNO. VENDOR AMOUNT 143222 INTERNAL REVENUE SERVICE $16.737.74 FEDERAL TM ADJUSTMENT 143223 INTERSTATE BATTERY SYSTEMS $7753 BATTERIES 143224 J2 PRINTING SERVICES $991.30 PRINTING 143225 JAMISON ENGINEERING $3,514.72 CONSTRUCTION SERVICES 143226 GREAT WESTERN SANITARY SUPPLY. $107.70 JANITORIAL SUPPLIES 143227 JENSEN INSTRUMENTS CO. $106.64 INSTRUMENT REPAIRS 143228 T.CULVER JOHNSON $5Sw LIABILITY CLAIM 14=9 JOHNSTONE SUPPLY $45.26 ELECTRIC PARTS 14MM DR.BLAU KAPIAN $55.00 LATE MSC MEDICAL CLAIMS 143231 KING BEARING,INC. $2,476.15 MACHINE SUPPLIES 143232 KNOK INDUSTRIAL SUPPLIES $1.789.16 PLUMBING SUPPLIES 143233 R.R.KURWA MD,INC. 5535.59 LATEAA6CMEDICALCLAIMS 14UM LA.S.INCORPORATED 5681.52 INSTRUMENT SUPPLIES 143235 LA MOTTE CHEMICAL PRODUCTS $42.51 CHEMICALS m 1432W LAPALMA INTERCOMMUNITY HOSP. $74.15 LATE MAC MEDICAL CLAIMS X 143237 LAB SAFETY SUPPLY CO. $132.90 SAFETY SUPPLIES = 14UN LAW OFFICES OF ROBERT L.LAVOIE $163.17 LEGAL SERVICES-RIMER 14=39 LEGI-TECH 54,1MM PUBLICATION 143240 LEE A RO CONSULTING ENGR. $33,157.25 ENGINEERING SERVICES P2474 141MI LEWCO ELECTRIC $631.72 TRUCK PARTS 14T242 LIMITORQUE CORP. $25.68 ELECTRIC PARTS I 143243 LIQUID AIR CORP. $1.514.0 INSTRUMENTPARTS W 143244 BRIAN MACDONALD,DC $140.00 LATEAABCMEDICALCLAMS 143245 MACOMCO $577.20 SERVICE AGREEMENT 143246 MANDIC MOTORS $40.00 TOWING SERVICES 143247 MARGATE CONSTRUCTION,INC. S4.BI7.00 CONSTRUCTION SERVICES-BASING' 14R48 MARGATE CONSTRUCTION,INC. $328.410.00 CONSTRUCTION P241&1 143249 ROBERT MARTIN,MD $139.34 LATE AABC MEDICAL CLAIMS 1432W MAWAC ELECTRONICS $147M INSMUMENTSUPPLIES 14MSI MATT-CHLOR,INC. $350.10 VALVES 143252 BURR JON MAUR,MD,INC. $38.50 LATE MBC MEDICAL CLAIMS 143253 MEDLIN CONTROLS CO. $IB8.19 INSTRUMENT PARTS 143254 MEMBREK $991.30 INSTRUMENT REPAIRS 143255 ANTHONY METRAS,DDS $416.00 LATE AAAC MEDICAL CLAIMS 143256 METALUBE CORP. S343.65 JANITORIAL SUPPLIES 143257 MICROSOFT $316.49 COMPUTER PARTS 143258 MIDWAY MFG.B MACHINING $1.0m 0 MECHANICAL REPAIRS 143259 MISSION INDUSTRIES $3.220.59 UNIFORM RENTALS 14MD MITCHELL INTERNATIONAL,INC. $70.04 PUBLICATION 143261 PAUL MONROE $175M ENGINE PARTS 143262 MORTAGE MEDICAL GROUP,INC. $105.00 LATE MAC MEDICAL CLAIMS 143M NATIONAL RENT A FENCE CO. $128.59 FENCING RENTAL 143204 NEAL SUPPLY CO. S2,8613.79 PLUMBING SUPPLIES 143MS NEUTRON $6,910.46 CHEMICALS M.O.&1&B4 1432N NEWFORT DENTAL 0 5104.17 LATE AAAC MEDICAL CLAIMS 143267 NEWARK ELECTRONICS SWISS TOOLS C FUND NO 91" - JT DIST WORKING CAPITAL PROCESSINGDATE MD95 PAGE4 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAD 022295 POSTING DATE 01/2T/95 WARRANT NO. VENDOR AMOUNT 143268 NIETO S SONS TRUCKING $3.000.00 REFUND USER FEE OVERPAYMENT 1432M ORANGE COUNTY PATHOLOGY MED. $182.80 LATE AABC MEDICAL CLAIMS 143270 ORANGE COUNTY WHOLESALE $3,899.19 ELECTRIC PARTS 143271 ORANGE VALVE B FITTING CO. $2.093.26 VALVES 141M72 OXYGEN SERVICE $2.033.W SPECIALTY GASES 14M73 COUNTY SANITATION DISTRICT $16,690.92 REIMBURSE WORKERS COMP 143274 COUNTY OF ORANGE $38.40 PERMIT FEES 143275 PACIFIC PARTS $2,961.43 INSTRUMENT PARTS 14WS PACIFICBELL $148.69 TELEPHONE SERVICES 143277 PACIFICTHERAPIES $132.60 IATEAABCMEDICALCLAIMS W278 PACIFIC WALK-IN MEDICAL $52.50 LATE MBC MEDICAL CLAIMS 143279 PACIFIC WATER CONDITIONING CO. $299.00 EQUIPMENT RENTALS 143280 PARTS UNLIMITED $759.94 TRUCK PARTS 143281 PASCAL S LUDWIG,INC. $85,219.20 CONSTRUCTION P1-3 2 TTT 143282 PASCAL AND LUDWIG $24,452.W CONSTRUCTION P243-1 X 1432M RICHARD PAUL.DDS $320.00 LATE AABC MEDICAL CLAIMS Z 1432" KPMG PEAT MARWICK.CPA 51,100A0 PROCEDURAL REVIEW M.0.124L94 tO 1432M PHARMACIA BIOTECH,INC. $442.50 US SUPPLIES 14326E RHONE POULENE $18,175.59 ANIONIC POLYMER M.0.Y11.92 -1 143287 PROFESSIONAL SERVICE IND. 5295.00 SOILTESTING 14328E PRIMA $205.OD MEMBERSHIP DUES �I 143269 JEFFRY PUNIM,MD $305.00 LATE AABC MEDICAL CLAIMS r 143290 RM CONTROLS $424.05 INSTRUMENTPARTS 14M91 RPM ELECTRIC MOTORS $1,05.32 ELECTRIC MOTOR PARTS 143W RAININ INSTRUMENT CO_ $135.67 LAB SUPPLIES 14320 THE REGISTER SOT." NOTICES S ADS 1432N REMEDYTEMP $4.045.72 TEMPORARY PERSONNEL SERVICES 143295 MCJUNKIN-REPUBLIC SUPPLY S1p82.52 PLUMBING SUPPLIES 143296 RMMEASUREMENTANDCONTROL $297.23 INSTRUMENT RACKS 143297 ROAD MACHINERY,INC. $4.064.80 TOOLS 143298 STEVEN D K ROSS.MD $133.50 LATE AASC MEDICAL CLAIMS 143299 RYAN-HERCO 522.78 PUMP PARTS 143300 R.D.RYNEARSON,ODS 5226.50 LATE AABC MEDICAL CLAIMS 143301 RAJ SAINATH.MS. 5100.00 LATE AA&C MEDICAL CLAIMS 143302 SANTA AM ELECTRIC MOTORS $1,103.78 ELECTRIC PARTS 14MM SANTA FE BAG CO. 5MAS BUILDING MATERIALS 1433M SANTA FE INDUSTRIAL PLASTICS $1,078.97 PLUMBING SUPPLIES 143305 SCOTT SPECIALTY GASES,INC. $651.68 SPECIALTY GASES 14330E SHAMROCK SUPPLY $160.55 TOOLS 143307 SHURELUCK SALES $4,670.16 T00LSAUIRDWARE 143308 SIGMA CHEMICAL CO. W." LAB SUPPLIES 143309 SKYPARK WALK-IN MEDICAL CLINIC $2,125.00 PREEMPLOYMENT PHYSICAL EXAMS 143310 SMITH-EMERYCO. $242.00 S0IL TESTING M.O.7-17-91 143311 $O COASTAIR QUALITY $13,339.02 PERMIT FEES 10312 SOUTH COAST AIR QUALITY 515,530.00 EMISSIONS FEES 143313 SOUTH COAST WATER 5125.00 RENTAL EQUIPMENT FUND NO SIBS - JT DIST WORKING CAPITAL PROCESSINGDATE 2rz2195 PAGE5 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 0 M5 POSTING DATE 07 ZSS WARRANT NO. VENDOR AMOUNT 141M14 SO CALIF.EDISON CO. $35,8X3.58 POWER 143315 SO.CAL.GAS.CO. $21,128.97 NATURAL GAS 1433IS SOUTHERN COUNTIES OIL CO. $/18.39 DIESEUUNLEADED FUEL 143317 SPARKLETTS DRINKING WATER $2,511.77 DRINKING WATERICOOLER RENTALS 103318 WESTALLOY,INC. $114.61 WELDINGSUPPUES 143319 SPEX INDUSTRIES,INC. SU7.00 LABSUPPLIES 143320 SQUARE DICRISP AUTOMATION SYST. S10,0MOD INSTRUMENT SUPPLIES 103321 STRATAGENE 5302.92 LAB SUPPLIES 143322 GARY G.STREED 52,022.n REIMB.PETTY CASH,TRAINING 8 TRAVEL 143323 SUMMIT STEEL $1,49LM METAL 143324 TEXAS ANALYTICAL CONTROLS 581.22 ELECTRICAL PARTS T13325 THOMPSON INDUSTRIAL SUPPLY $141.91 MECHANICAL PARTS 14D TONYS LOCK B SAFE SERVICE $20718 LOCKS B KEYS mu? TRAVEL EXECUTIVES $78SW TRAVEL SERVICES M.O.86A! TIT IA m TROPKWL PWA NURSERY.INC. 53,455.84 CONTRACT GROUNDSKEEPING M.O.&11.99 X 1433N TRUCK 8 AUTO SUPPLY,INC. 5357.19 MUCK PARTS ._.� 1X3330 TRUESDAILLASS $3.M.94 LAB SERVICES CO 1A3331 JO TUCKER 8 SON,INC. $197.09 SAFETY SUPPLIES 143332 UCI IMMUNOLOGY LAB $180.00 LATE AABC MEDICAL CLAIMS 143333 UNDERSEA GRAPHICS,INC. SS,SX)OD EMERGENCY OUTFALL INSPECTION ITJ M3331 VWR SCIENTIFIC $228.50 LAB SUPPLIES I t43335 VALLEY CITIES SUPPLY CO. $IM.35 PLUMBING SUPPUES 103338 VARIAN ASSOCIATES.INC. 59936! LAB REPAIRS 143337 V IlNES PLUMBING 535.0D PLUMBING SERVCES 14M08 VERTEX SYSTEMS 51,190.88 COMPUTER DATA SUPPORT 143M VILLAGE NURSERIES $28.0 LANDSCAPING SUPPLIES 1433�O WEST COAST FAMILY MEDICAL S5X2.SO LATE AABC MEDICAL CLAIMS 19 1 WESTERN STATES CHEMICAL SUPPLY $23,18025 CAUSTIC SODA B HYPOCHLORIDE M.O.&12-928413-" i� WEST-CITE SUPPLY CO. $204.0 ELECTRIC SUPPLIES 143313 WESTMINSTERPHYSICALTHERAPY $995.W LATE AASC MEDICAL CLAIMS 1 0 XEROX CORP. 517,880.R COPIER LEASES 143345 JOHNSON YOKOGAWA CORP. 5228.70 INSTRUMENT REPAIRS 14Y RICHARD YOUNG PROWICTS 575165 OFFICE SUPPLIES iQ307 RICHARD B.EDGAR 520D.00 DEFERRED COMP DISTRIBUTION $2,301=AS C FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSINGDATE 2/22R5 PAGE6 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 0 nV95 POSTING DATE ONM WARRANT NO. VENDOR SUMMARY AMOUNT 02 OPER FUND $14,23 02 CAP FAC FUND 152.6D 03 OPER FUND 18.226.03 NS CAP FAC FUND 18.276,46 OSOPERFUND 7,07528 07 OPER FUND 178.65 07 CAP FAC FUND 2.W853 011 OPER FUND 23.88 011 CAP FAC FUND 506.412.42 0MIS CAP FAC FUND 2591 m 07814 OPER FUND 711.91 X Jf OPEN FUND 615,B0042 = CORP 918,53863 SELF-FUNDED INSURANCE FUND 66,50009 JT DIST WORKING CAPITAL 207,546.31 L73 $2.361,620.85 Q3 STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for rt►�itt the � Regular Board Meeting of Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 held on (// k , 19ff-was duly posted for public inspection in the main lobby of the Districts' offices on .2. , ,go— IN WITNESS WHEREOF, I have hereunto set my hand this PAV day of lTY/�et{r lL 19L$, Penny Kyle, cr of each of the Boards of Director of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 of Orange County, California &SIFomsIF2]A STATE OF CALIFORNIA) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Supplemental Agenda �for rtthe Regular Board Meeting of Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 held on 199�was duly posted for public inspection in the main lobby of the Districts' offices on �i 3 , 19$r— IN WITNESS WHEREOF, I have hereunto set my hand this 0111V—day of Penny Kyle, tocr011ry of each of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 of Orange County, California BSIFomu/F]]C