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HomeMy WebLinkAbout1995-02-08 COUNTY SANITATION DISTRICTS u,!x k�gry ' OF ORANGE COUNTY, CALIFORNIA P.O. BOX 8127, FOUNTAIN VALLEY,CALIFORNIA 92728-8127 10844 ELLIS, FOUNTAIN VALLEY,CALIFORNIA 92708-7018 (714)962-2411 February 2, 1995 NOTICE OF MEETING JOINT BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, FEBRUARY 8. 1995 - 7:30 P.M. DISTRICTS' ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California 92708 The Regular Meeting of the Joint Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, will be held at the above location, time and date /. L Board Sec Tentatively-Scheduled Uacomina Meetinas: FINANCE AND PERSONNEL COMMITTEE - Wednesday, February 15, 1995, at 5:30 p.m. EXECUTIVE COMMITTEE - Wednesday, February 22, 1995, at 5:30 p.m. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE - Wednesday, March 1, 1995, at 5:30 p.m. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE - Thursday, March 2, 1995, at 5:30 p.m. COUNTY SANITATION DISTRICTS of ORANGE COUNTY. CALIFORNIA I@ EW9 AVENUE Ro BOz ale, MWA1N if LLEY.GUEUIWIA W72MI27 am 9824.11 JOINT BOARD AND EXECUTIVE COMMITTEE MEETING DATES Joint Board Meetings Executive Committee Meetings February Feb 08, 1995 Feb 22, 1995 March Mar 08, 1995 Mar 22, 1995 April Apr 12, 1995 Apr 26, 1995 May May 10, 1995 May 24, 1995 June Jun 14, 1995 Jun 28, 1995 July Jul 12, 1995 Jul 26, 1995 August Aug 09, 1995 None Scheduled September Sep 13, 1995 Sep 27, 1995 October Oct 11, 1995 Oct 25, 1995 November Nov 08, 1995 None Scheduled December Dec 13, 1995 None Scheduled January Jan 10, 1996 Jan 24, 1996 February Feb 14, 1996 Feb 28, 1996 I A ENDA JOINT BOARDS OF DIRECTORS COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING FEBRUARY 8, 1995 - 7:30 P.M. In accordance with the requirements of California Government Code Section 54954.2 this agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72 hours prior to the meeting date and time above. All written-materials relating to each agenda item are available for public inspection in the office of`fFie Board-Secretary. I In the event any matter not listed on this agenda is proposed to be submitted to the Boards: I for discussion and/or action, it will be done in compliance with Section'S4954i2(b) as an emergency item or that there is a need to take immediate action which"need came to the { attention of the Districts subsequent to the posting of the agenda, or as set forth on a i j supplemental agenda posted not less than 72 hours prior to the meeting date. i i (1) Pledge of Allegiance and Invocation (2) Roll call (3) Appointment of Chair pro tem, if necessary (4) Consideration of motion to receive and file minute excerpts of member agencies relating to appointment of Directors, if any. (See listing in Board Meeting folders) (5) Public Comments: All persons wishing to address the Boards on specific agenda items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Boards of Directors except as authorized by Section 54954.2(b). 1 6� 02/08/95 (6) The Joint Chair, General Manager and General Counsel present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. (a) Report of Joint Chair, consideration of Resolutions or commendations, presentations and awards (b) Report of General Manager (c) Report of General Counsel (7) EACH DISTRICT ACTION: If no corrections or amendments are made, the following minutes will be deemed approved as mailed and be so ordered by the Chair. District 1 - January 11, 1995 regular District 2 - January l 1, 1995 regular District 3 - January 11, 1995 regular District 5 - January 11. 1995 regular District 6 - January 11, 1995 regular District 7 - January 11, 1995 regular District 11 - January 11, 1995 regular District 13 - January 11, 1995 regular District 14 - January l 1, 1995 regular (8) ALL DISTRICTS Consideration of roll call vote motion ratifying payment of claims of the joint and individual Districts as follows: (Each Director shall be called only once and that vote will be regarded as the same for each District represented unless a Director expresses a desire to vote differently for any District.) 01 11 95 10 /25195 ALL DISTRICTS Joint Operating Fund - $476,849.49 $1,052,733.47 Capital Outlay Revolving Fund - 229,067.04 1,018,620.32 Joint Working Capital Fund - 112,286.84 344,533.48 Self-Funded Insurance Funds - 31,246.45 19,919.94 DISTRICT NO. 1 - 1,281.98 8,175.75 DISTRICT NO. 2 - 36,705.40 35,815.04 DISTRICT NO. 3 - 50,711.83 268,124.60 DISTRICT NO. 5 - 214,554.62 9,820.00 DISTRICT NO. 6 - 229.73 5,441.72 DISTRICT NO. 7 - 10,044.77 20,782.41 DISTRICT NO. 11 - 212,396.62 9,209.26 DISTRICT NO. 13 - 8.50 136.30 DISTRICT NO. 14 - 481,367.04 7,791.74 DISTRICTS NOS. 5 & 6 JOINT - 12,194.05 8,480.00 DISTRICTS NOS. 7 & 14 JOINT - 139.61 0.00 $1,869,083.97 S2.809.584.03 -2- 02/08/95 (9) CONSENT CALENDAR - ITEMS 9(a) THROUGH 9(Fl i All matters placed on the consent calendar are considered as not requiring discussion or i further explanation and unless any particular item is requested to be removed from the consent calendar by a Director, staff member or member of the public in attendance, there will i be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. Members of the public who wish to remove an item from the consent calendar shall, upon recognition by the chair, stale their name, address and designate by letter the item to be removed from the consent calendar. The Chair will determine if any items are to be deleted from the consent calendar. Consideration of action to approve all agenda items appearing on the consent calendar not specifically removed from same, as follows: ALL DISTRICTS (a) JOINT/95-07 Consideration of Resolution No. 95-7, approving Amendment No. 1 to the contract with Western States Chemical Supply Corporation for Purchase of Caustic Soda Solution, Specification No. P-133, authorizing a price increase from the delivered price of$148.78 per dry ton, plus sales tax, to the delivered price of$271.88 per dry ton, plus sales tax, for the period beginning February 9, 1995 through August 31, 1995 (Estimated cost for 2/9/95 through 8/31/95 $523,369.00 plus sales tax). (b) JOINT/95-08 Consideration of Resolution No. 95-8, approving and authorizing execution of a Grant of Easement to the City of Newport Beach for a ten-foot by 700-foot water line easement through the northern portion of Plant No. 2, at no cost to the City of Newport Beach, in form approved by General Counsel. DISTRICT 5 (c) DIST.5/95-01 Consideration of motion to receive and file Summons and Complaint for Damages, Gina Strong vs County Sanitation Districts of Orange County, at. al Orange County Superior Court Case No. 741774, for alleged injuries in connection with construction on Pacific Coast Highway in the City of Newport Beach, and authorize the District's General Counsel to appear and defend the interests of the District. -3- 6 1 02/08/95 ..J (9) DISTRICTS 6. 7 8 14 (d) DIST.6/95-01 Consideration of motion to receive and file Summons and Complaint for Property Damage and Breach of Written Contract and Indemnity, Southern California Edison Company vs. Mladen Buntich Construction Co.. Inc. and County Sanitation Districts of Orange County, Orange County Municipal Court Case No. 07554, for alleged damages to overhead cable in connection with the construction of Baker-Gisler Interceptor, from Fairview Road to Plant No. 1, Contract No. 14-1-1A, and authorize the Districts' General Counsel and contractor to appear and defend the interests of the Districts. (a) DIST.7195-01 Consideration of motion authorizing staff to issue a purchase order to Flo Systems for a total amount not to exceed $31,072.00, plus sales tax, for Purchase of One Sewage Pump Bearing Head Rotating Assembly(Specification No. E-253), needed in connection with the Main Street Pump Station. (f) DIST.7/95-02 Consideration of Resolution No. 95-12, approving plans and specifications for construction of Abandonment of Bent Tree, Cowan Heights, Derby Nos. 1 and 2, Lake Court and Shady Canyon Pump Stations, Contract No. 7-14-2, and authorizing the General Manager to establish the date for receipt of bids (tentative bid dale is March 14, 1995). END OF CONSENT CALENDAR (10) ALL DISTRICTS Consideration of items deleted from Consent Calendar, if any 02/08/95 (11) ALL DISTRICTS (ITEMS CARRIED OVER FROM 12/14/94 MEETING) (a) Consideration of the following action recommended by the Executive Committee at their meeting held on November 30, 1994: (1) Consideration of motion authorizing staff to prepare a scope of work for a Strategic Information Systems Plan, develop a short list of fines with expertise in development of such plans and to submit proposals for a Professional Services Agreement, for consideration by the Boards at a future meeting. (b) Consideration of the following action recommended by the Planning, Design and Construction Committee: (1) Actions re purchase of DEC 2100-600 AXP Computers: (a) Verbal report of Director of Finance (b) Consideration of motion authorizing staff to issue a purchase order to AVNET Computer, in the amount of$150,374.00, plus sales tax, for Purchase of Two DEC 2100-600 AXP Computers (Specification No. E-252). (12) ALL DISTRICTS (a) Minutes of the Executive Committee (1) Receive and file draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on January 4, 1995. (2) Receive and file draft Planning, Design and Construction Committee Minutes for the meeting held on January 5, 1995. (3) Receive and file draft Finance and Personnel Committee Minutes for the meeting held on January 18, 1995. (4) Receive and file draft Special Executive Search Committee Minutes for the meeting held on January 25, 1995. (5) Receive and file draft Executive Committee Minutes for the meeting held on January 25, 1995. 4" -5- J 02/08/95 (12) ALL DISTRICTS (Continued from page 5) (b) Consideration of the following actions recommended by said committees: (1) OMTS95-05 Actions relative to Replacement of the Existing Emergency Chlorine Disinfection Facilities with a Temporary Emergency Outtall Disinfection System (Specification No. E-254): (a) Consideration of motion authorizing staff to solicit bids for equipment rental and installation of temporary facility with associated piping systems and appurtenances. (b) Consideration of motion authorizing staff to award materials, service rental and installation contracts to the lowest responsive bidders, in a total amount not to exceed $100,000.00. (2) PDC95-01 Consideration of Resolution No. 95-9. Establishing Procedures for the Processing of Professional Services Agreements and Addenda, Change Orders to Construction Agreements, Approving Plans and Specifications and the Bidding and Award of Construction Agreements. (3) PDC95-02 Consideration of motion approving Change Order No. 3 to the plans and specifications for Electrification of Pump Drives at Treatment Plant No. 1, Job No. Pt-36-1; Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38-1; Miscellaneous Improvements to Facilities at Plant No. 1, Job Nos. P1-38-4; and Miscellaneous Improvements to Facilities at Treatment Plant No. 2, Job No. P2.43-3, authorizing a net addition of$22,576.00 to the contract with Advanco Constructors, Inc., Division of Zum Constructors, Inc., for seven items of additional or deleted work. (4) PDC95-03 Consideration of motion approving Change Order No. 4 to the plans and specifications for Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38-2, authorizing a net addition of $12,097.00 to the contract with Pascal & Ludwig Engineers, for nine items of additional or deleted work. (5) PDC95-04 Consideration of motion approving Change Order No. 5 to the plans and specifications for Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 2, Job No. P2-43-1, authorizing a net addition of $63,434.00 to the contract with Pascal & Ludwig Engineers, for ten items of additional or deleted work. -6- [ITEM (12)(b) CONTINUED ON PAGE 7] 02/08/95 ... (12) ALL DISTRICTS (Continued from page 6) (b) (6) -05 Consideration of Resolution No. 95-10, approving plans and cem.,m� hmrauee specificaffidIlv4QLVarehouse Building at Plant No. 2, Job No. P2-35-2; ftm IM owrs�mmro Maintenance Building No. 2, Job No. P2-35-3; Process Area Fire d,re Mvent.review die Protection, Signage and Water DftikdLon System Modifications at Plant No. 2, im�mrmewemvme Job No. P2-46; and Office Trailer Relocalio nts Nos. 1 and 2, aW rdv mdeame V jq Specification No. M-044-1(or M-044 [Rebid]), and aut a General Manager to establish the date for receipt of bids (tentative bid daimmW4QL11, 1995). (7) PF C95-03 Consideration of motion approving purchase order agreements with Callan Associates, Inc. and Chandler Liquid Asset Management, Inc., relative to selection of an independent Investment Advisor, in amounts not to exceed as follows: Callan Associates, Inc. Review Investment Policy $ 5,000.00 Manager Search, per Search $20,000.00 Ongoing Performance Measurement: First Portfolio $22,000.00/yr Additional Portfolios, each $7,000.001yr Chandler Liquid Asset Management, Inc. Prepare Investment Policy and Conduct planning/training session for Board $10,500.00 (8) FPC95-04 Consideration of the following actions re adopting Investment Policy: (a) Consideration of Resolution No. 95-14, adopting Districts' Investment Policy. (b) Consideration of Resolution No. 95-15, authorizing Investment of Monies into the Local Agency Investment Fund. (9) FPC95-11 Consideration of motion approving renewal of Boiler& Machinery Insurance for a one-year period effective March 1, 1995, with American Manufacturers Mutual Insurance for a total annual premium of$77,376.78 (10) EXEC95-01 Consideration of motion to receive and file Staff Report dated January 25, 1995 regarding Consolidation of Districts. �i -7- 02/08/95 (13) ALL DISTRICTS Consideration of the following actions relative to Supplement No. 3 to the Program Environmental Impact Report for the 1989 Collection, Treatment and Disposal Facilities Master Plan re Ocean Outfall Reliability Upgrades, Job No. J-34-1: (a) Verbal report of Director of Engineering (b) Consideration of motion to receive and file written comments received during the comment period (copies included in said Final Supplement No. 3). (c) Consideration of motion to receive and file staff Summary dated January 11, 1995 re Final Supplement No. 3. (d) Discussion (e) Consideration of motion to receive, file and approve Final Supplement No. 3 to Program Environmental Impact Report on the Collection, Treatment and Disposal Facilities Master Plan re Ocean Outfall Reliability Upgrades, Job No. J-34-1; and certify that said Final Supplement No. 3 has been completed in compliance with the State and Districts' Guidelines Implementing the Califomia Environmental Quality Act of 1970, as amended (copy on file in Board Secretays office). (f) Consideration of Resolution No. 95-11, certifying Final Supplement No. 3 to Program Environmental Impact Report for the Collection, Treatment and Disposal Facilities Master Plan re Ocean Outfall Reliability Upgrades, Job No. J-34-1I; making certain findings relating to significant environmental effects identified in the Supplement No. 3 to said EIR; adopting a statement of overriding considerations; adopting mitigation measures and monitoring plan; and authorizing the filing of a Notice of Determination re said project. (14) ALL DISTRICTS Update by Staff and Consultants concerning developments related to the County's Commingled Investment Pool. (15) lALL DISTRICTS CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Boards,the Chair may convene the Boards in closed session to consider matters of pending or potential litigation, or personnel matters, pursuantto Government Code Sections 54956.9, 54957 or 54957.6. I I Reports relating to a purchase and sale of real property; p g ( )p p party; (b)matters of pending or potential litigation;(c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Boards during a i permitted closed session and are not available for public inspection. Al such time as final actions are taken by the Boards on any of these subjects,the j minutes will raged all required disclosures of information. j I � 02/08/95 (15) ALL DISTRICTS (Continued from page 8) (a) Convene in dosed session, if necessary (b) (1) Confer with Districts' representatives (General Manager, General Counsel,Director or Personnel and Director ofFinence) conceming status of negotiations with employee group representatives on salaries, benefits and terms of employment. (a) Confidential Employees (2) Confer with Special Counsel R. Craig Scott &Associates re status of claim of Louis Sangermano (3) Confer with Special Counsel David Griffin re status of litigation, County Sanitation District No. 3 vs. United Technologies Corp. (c) Reconvene in regular session (d) Consideration of action, if any, on matters considered in closed session (16) ALL DISTRICTS Other business and communications or supplemental agenda items, if any �...r (17) ALL DISTRICTS Matters which a Director would like staff to report on at a subsequent meeting (18) ALL DISTRICTS Matters which a Director may wish to place on a future agenda for action and staff report (19) DISTRICT 1 (a) Public hearing relative to proposed Ordinance No. 124, An Ordinance of the Board of Directors of County Sanitation District No. 1 of Orange County, California, Amending Ordinance No. 119 Establishing Wastewater Discharge Regulations relative to waiver of connection fees for federally-owned courthouse facilities within the District: (1) Re-open hearing (2) Report of General Counsel (3) Report of Director of Engineering (4) Receive and file written comments, if any (5) Oral public comments, if any (6) Close hearing "✓ -9 02/08/95 (19) DISTRICT 1 (Continued from Page 9) (b) Consideration of the following actions relative to proposed Ordinance No. 124, An Ordinance of the Board of Directors of County Sanitation District No. 1 of Orange County, California,Amending Ordinance No. 119 Establishing Wastewater Discharge Regulations: (1) Consideration of motion to take no action -OR- (2) Consideration of motion making finding that adoption of said Ordinance is statutorily exempt pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15273(a) and Public Resources Code Section 21080(b)(8). (3) Consideration of motion to read said Ordinance No. 124 by title only, and waive reading of entire ordinance (must be adopted by unanimous vote of Directors present). (4) Consideration of motion to introduce said Ordinance No. 124 and pass to second reading on March 8, 1995. (20) DISTRICT 1 Other business and communications or supplemental agenda items, if any (21) DISTRICT 1 Consideration of motion to adjourn (22) DISTRICT 2 Other business and communications or supplemental agenda items, if any (23) DISTRICT 2 Consideration of motion to adjourn (24) DISTRICT 3 Other business and communications or supplemental agenda items, if any (25) DISTRICT 3 Consideration of motion to adjourn (26) DISTRICT 5 Other business and communications or supplemental agenda items, if any (27) DISTRICT 5 Consideration of motion to adjourn -10- O2/08/95 �..,/ (28) DISTRICT 6 Other business and communications or supplemental agenda items, if any (29) DISTRICT 6 Consideration of motion to adjourn (30) DISTRICT 11 Other business and communications or supplemental agenda items, if any (31) DISTRICT 11 Consideration of motion to adjourn (32) DISTRICT 13 Other business and communications or supplemental agenda items, if any (33) DISTRICT 13 Consideration of motion to adjourn (34) DISTRICTS 7 & 14 (ITEMS CARRIED OVER FROM 12/14/94 MEETING) (a) Receive and file minutes of Districts Nos. 7 and 14 Selection Committee meeting held on December 1, 1994. (b) Consideration of action on the following item recommended by said Committee: (1) Consideration of the following actions relative to Addendum No. 1 to the Professional Services Agreement with Boyle Engineering Corporation for design and construction services re Improvements to Main Street Pump Station, Contract No. 7-7-1, and Abandonment of Nine District No. 7 Pump Stations, Contract No. 7-14, providing for additional design services: (a) Consideration of motion to receive, file and approve the Selection Committee certification of the final negotiated fee with Boyle Engineering Corporation for said additional services. (b) Consideration of Resolution No. 95-13, approving Addendum No. 1 to said agreement with Boyle Engineering Corporation for said additional services, on an hourly-rate basis for labor plus overhead, direct expenses and fixed profit, for an additional amount not to exceed $99,420.00, increasing the total authorized compensation from an amount not to exceed $216.168.00 to an amount not to exceed $315,588.00. _11_ i t 02/08/95 \.. (35) DISTRICT 7 Other business and communications or supplemental agenda items, if any (36) DISTRICT 7 Consideration of motion to adjourn (37) DISTRICT 14 Other business and communications or supplemental agenda items, if any (36) DISTRICT 14 Consideration of motion to adjourn NOTICE TO DIRECTORS: To place items on the agenda for the Regular Meeting of the Joint Boards, Directors shall submit items to the Board Secretary not later than the dose of business 14 days preceding the Joint Board meeting. The Board Secretary shall include on the agenda all i items submitted by Directors, the General Manager and General Counsel and all formal communications. Board Secretary: Penny Kyle (714) 962-2411, ext. 2026 i Secretary: Petra Tyndall (714) 962-2411, ext. 2029 i 12 1 COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA MINUTES JOINT BOARD MEETING JANUARY 11 , 1995 � �\oPp\STRICiS OF G z � v a CJ C�7 4 �plFCT,N�E ENS\Ppa�� ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 ROLL CALL A regular meeting of me Boards of Directors of County Sanitation Distracts Nos. 1, 2,3.5,B. a T, 11, 13 and 10 of Orange County, California, was held on January 11, 1995,at 7:30 p.m., in the Districts'Administrative Offices. Fallowing the Pledge of Allegiance and invopation Me roll was called r and the Secretary reported a quorum present for Districts Nos. 1, 2. 3, 5. 6. ], 11, 13 and 1/as follows: ACTNE ALTERNATE DIRECTORS DIRECTORS - DISTRICT NO. 1: g Pat McGuigan,Chair _ Ted R.Moreno James M.Ferrymen,Chair pm tam _ Arthur Pony Mark A.Mutiny Joanno Co.. i Thmas R. Salarelli Jim Pon. Roper Stanton William G. Steiner DISTRICT NO.2: .L John Collins,Clair Gera.Scon L Daniel T.Welch.Chair pro tam John M.Goilmsen Berry Den.. Bob Bell L Burnie Dmnp Glenn Parker Norman Z.Eckenrode Maria Moreno x James H.Flora Steve Anderson Pet McGuigan Ted R.Moreno _ Mark A.Murphy L Joan. Conmr Julie S. �_ Chris Nutty _2_ Sheldon Smi., George L 2laket • Roger Stanton William G.Stainer Bob Ze rml Tom Daly DISTRICT NO.3: x Sal A. Sapien,Chair Harry M.Counin Samar Dunap. Chair pro tam Glenn Parker Cecilia Ape Wager Bowman George Brown Frank Laszlo i John Collins Grorm Scon L James H.Flora Steve Anderson Don R.Griffin Donald Bore Victor Leipzig Ralph Bauer Wally Linn Eva G. Minn L Pat McGuigan Ted R.Moreno _ Margie L.%ce Grace Epperson _ Julie Sit L Clnls NorSy y Sheldon Singer George L.Laker Roger Stanton William G.Steamer Chades Sylvia Anthary Selvaggi a Boa Zemel Tom Daly DISTRICT NO.5: „ Jan DeSW.Chair John C.Cos.Jr. g Wieiam G.Smash.Chair pm him _ Roger Stamm y John C.Cos.Jr. _ Jan Dewy DISTRICT NO.6: L James M.Ferrimen.Chair Arger,Perry Jan Degay,Clair We him John C.Cos.Jr. William G.Steiner Rope Stanton DISTMCT NO.T: Barry Hammond,Chair Mike Wind g Thomas R.Saltless,Clair pro tee Jim Pons Jan Get Jam C.Cos,Jr. James M.Ferryman Anhui Perry i Pot McGuigan Ted R.Moreno Mark A. Murphy x Joanne Coomr L William G.Starts Roger Stanton DISTRICT NO.11: 1 Victor Leiprg,Chair Ralph Bauer L Shirley DattalL Chair pro tam Ralph Bauer L Roper Stanton - William G.Steiner DISTRICT NO.13: Jahn M.Guenter,Chair Daniel T.Welch Glee Parker,Chile pro Shan Burnie Dunlap Mark A.Maplyy, a Joi ne Coonn i Whites G.Smayer _ Roper Stantm Boo ZemH Tom Daly DISTRICT NO. 16: g Peer A.Swan,Chair Darryl Miller Barry Hammond,Chic pro tam Mike Ward `i Me*A.Murphy L Joanna Coon�_ Tlemes 1L Sehahilli Jim Pons i William G.Stainer Rage,Stanton .2. 01/11/95 STAFF MEMBERS PRESENT: Blake P. Anderson, General Manager, Penny Kyle, Board Secretary, Don Crepnell, John Finias, Gary Hasenslab, Irwin Haydock, Ed Hodges, Steve Hovey, Steve Kozak, John Linder, Pat McNally, Mike Moore, Margie Nellor, Bob Ooten, Wendy Sevenandt, Gary Streed, Ed Torres, Petra Tyndall, Jack Vincent, Paula Zeller OTHERS PRESENT: Thomas L. Woodruff, General Counsel, Ken Byrum, Charles Egigian-Nichols, Patti Gorczyca, Dave Griffin, Bill Knopf, Mary Lee, Iry Pickier, Phil Stone, James Wahner, George Zlaket ALL DISTRICTS Moved, seconded and duly carried: Receive and file minute excerpts re Board Appointments That the minute excerpts from the following re election of mayors, appointment of alternate Directors and seating new members of the Boards, be, and are hereby, received and ordered filed: (*Mayor) City/Aaencv District Active Director Alternate Director Brea 2 &3 Burnie Dunlap Glenn Parker 13 Glenn Parker Burnie Dunlap Fountain Valley 2 & 3 John Collins George Scott Fullerton 2 & 3 Julie Sa' Chris Norby Huntington Beach 3 & 11 Victor Leipzig' Ralph Bauer 11 Shirley Dettloff Ralph Bauer Placentia 2 Norman Z. Eckenrode Maria Moreno Santa Ana 1, 2, 3 &7 Pat McGuigan Ted R. Moreno Stanton 3 Sal A. Sapien Harty M. Dotson' Tustin 1, 7 & 14 Thomas R. Saltarelli' Jim Potts Yorba Linda 2 Daniel T. Welch* John M. Gullixson 13 John M. Gullixson Daniel T. Welch' Garden Grove 2 & 3 Sheldon S. Singer George L. Zlaket Sanitary District -3- 01/1 1/95 DISTRICT 2 Moved, seconded and duly carried: U Receive, file and accept resionatlon of Mayor Bob Palchin of the City of Villa Park That the letter from Mayor Bob Patchin resigning and seating first and second alternates to from the Board of Directors of District No. 2, be, the Mayor and is hereby, received and ordered filed; and; FURTHER MOVED: That the following first and second alternates to the mayor be seated as members of the Boards: District Active Director Alternate Director 2 Barry Denes Bob Bell DISTRICT 11 The Joint Chair announced that the Chair pro tem Election of Chair pro tem of District No. 11 had been vacated by a change in Board representation and that election of a new Chair pro tern would, therefore, be in order. Director Shirley Dettloff was then duly nominated and elected Chair pro tern of District No. 11. DISTRICT 14 The Joint Chair announced that the Chair of Election of Chair District No. 14 had stepped down and that election of a new Chair would, therefore, be in order. Director Thomas R. Saharelli was then duly nominated and elected Chair of District No. 14. ALL DISTRICTS The Joint Chair presented resolutions of Presentation of Resolutions of Appreciation appreciation to retiring active Directors Iry Pickier, to.retiring Directors who represented the City of Anaheim on the Boards of Districts Nos. 2, 3 and 13, and James A. Wahner, who represented the Costa Mesa Sanitary District on the Boards of Districts Nos. 6 and 7. The Joint Chair reported that retiring active Directors A. B. "Buck"Catlin, former representative from Fullerton; Carrey J. Nelson, former representative from Brea; Richard Partin, former representative from Cypress; Linda Moulton-Patterson, former representative from Huntington Beach; Grace Winchell, former representative from Huntington Beach; William D. Mahoney, former representative from La Habra; Evelyn Hart, former representative from Newport Beach; and Phil Sansone, former representative from Newport Beach, were unable to attend the meeting that evening. ALL DISTRICTS The Joint Chair welcomed newly-seated Directors Presentation of District pins to new Shirley Dettloff and Joanne Coontz to the Boards. Directors He then presented pins bearing the Districts' new "2020 VISION"Wastewater Management Action Plan logo to recognize the Directors for their service on the Board of the Sanitation Districts. -4- 01/11/95 ALL DISTRICTS The Joint Chair presented a resolution of Presentation of Resolution of commendation to Charles Egigian-Nichols upon his Commendation for Charles Egigian-Nichols resignation as Manager of the Conservation, Recycle and Reuse Division. ALL DISTRICTS The Joint Chair reported that the Boards of Report of the Joint Chair Directors have been reduced from 42 Active Directors to 30 Active Directors as a result of requested down-sizing. The Cities of Brea and Yorba Linda were the only agencies that chose to keep two Active Directors appointed to the Boards. Joint Chair Cox referred the Directors to a Committee assignment list that was mailed with the Directors' agenda package. He further stated that for those agencies having more than one representative, only one representative would be appointed to a Committee. Mr. Cox also announced that Director Sheldon Singer had been appointed as Vice Chair of the Planning, Design and Construction Committee. Directors then discussed and expressed support in the downsizing of the Boards of Directors. It was requested that staff review and report to the Executive Committee on Districts' consolidation from nine districts to one. It was also requested that after the Executive Committee reviews the recommendation, that the issue be brought before the Joint Boards. The Joint Chair then announced the tentatively scheduled upcoming meetings as follows: Finance and Personnel Committee- Wednesday, January 18th, at 5:30 p.m. Special Executive Search Committee- Wednesday, January 25th, at 4:00 p.m. Executive Committee-Wednesday, January 25th, at 5:30 p.m. Operations, Maintenance and Technical Services Committee - Wednesday, February 1st, at 5:30 p.m. Planning, Design and Construction Committee-Thursday, February 2nd, at 5:30 p.m. ALL DISTRICTS The General Manager reported on the impact of the Report of the General Manager storms of January 4th and January 10th on the Districts' operations. The Districts normally process peak flows through the two facilities of about 320 million gallons per day. On January 4th, the Districts processed a record high peak flow of 550 million gallons and on January 10th, about 520 million gallons. The Districts were successful in treating all of the wastewater. The General Manager also reported overflows on Beach Boulevard near Imperial Highway, Harbor Boulevard near Gisler and Arroyo Linda in the Tustin Hills area. Collectively, about 170,000 gallons of wastewater were spilled. In response to manholes being popped by some public work crews to alleviate flooding in the streets, Mr. Anderson referred the Directors to a letter included in their meeting folders that would be mailed the following day to all of the Mayors, Public Works Directors and City Managers bringing to their attention the extreme problems this v -5- 01/11/95 Z practice has on the Districts'facilities. The letter also points out that under the Clean Water Act fines of up to $25,000.00 per occurrence are possible for anyone who knowingly violates the Act. He also stated that in the long run, this practice influences the size of the facilities the Districts must construct to handle storm water peak flows in the plants. DISTRICT 1 There being no corrections or amendments to the Approval of Minutes minutes of the special meeting held December 8, 1994 and the regular meeting held December 14, 1994, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 2 There being no corrections or amendments to the 'Approval of Minutes minutes of the special meeting held December 8, 1994 and the regular meeting held December 14, 1994, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 3 There being no corrections or amendments to the Approval of Minutes minutes of the special meeting held December 8, 1994 and the regular meeting held December 14, 1994, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 5 There being no corrections or amendments to the Approval of Minutes minutes of the special meeting held December 8, 1994 and the regular meeting held December 14, 1994, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 6 There being no corrections or amendments to the �►✓ Approval of Minutes minutes of the special meeting held December 8, 1994 and the regular meeting held December 14, 1994, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 7 There being no corrections or amendments to the Approval of Minutes minutes of the special meeting held December 8, 1994 and the regular meeting held December 14, 1994, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 11 There being no corrections or amendments to the Approval of Minutes minutes of the special meeting held December 8, 1994 and the regular meeting held December 14, 1994, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 13 There being no corrections or amendments to the Approval of Minutes minutes of the special meeting held December 8, 1994 and the regular meeting held December 14, 1994, the Chair ordered that said minutes be deemed approved, as mailed. DISTRICT 14 There being no corrections or amendments to the Approval of Minutes minutes of the special meeting held December 8, 1994 and the regular meeting held December 14, 1994, the Chair ordered that said minutes be deemed approved, as mailed. -6- 01/11/95 ALL DISTRICTS Moved, seconded and duly carried: Ratification of payment of Joint and `) Individual District Claims That payment of Joint and individual District claims set forth on exhibits "A"and "B" attached hereto and made a part of these minutes, and summarized below, be, and are hereby, ratified by the respective Boards in the amounts so indicated. 12/14/94 2/1 28/94 ALL DISTRICTS Joint Operating Fund - $ 580,059.20 $ 935,107.04 Capital Outlay Revolving Fund - 539,842.21 1,594,804.73 Joint Working Capital Fund - 250.172.78 369.990.85 Self-Funded Insurance Funds - 7,382.61 14,627.08 DISTRICT NO. 1 - 0.00 1.380.60 DISTRICT NO. 2 - 94,697.91 433,966.04 DISTRICT NO. 3 - 89,892.20 16,588.00 DISTRICT NO. 5 - 45,584.25 14.373.15 DISTRICT NO. 5 - 0.00 161.60 DISTRICT NO. 7 - 11,950.30 2,578.04 DISTRICT NO. 11 - 13.692.08 1,661.75 DISTRICT NO. 13 - 0.00 0.00 DISTRICT NO. 14 - 256,821.39 14,430.02 DISTRICTS NOS. 5 &6 JOINT - 2,211.12 0.00 DISTRICTS NOS. 6& 7 JOINT - 2,518.13 0.00 v DISTRICTS NOS. 7& 14 JOINT - 5,130.24 710.29 $1,899,964.42 $3.400.379.19 ALL DISTRICTS (Joint/95-01) Moved, seconded and duly carried: Approving assignment of Purchase Order No. 60290 issued to Disposal Control That Purchase Order No. 60290, issued to Disposal Services. Inc.. to Laidlaw Environmental Control Services, Inc., for disposal of classified Services of California. Inc. materials and wastes under the County of Orange Cooperative Agreement (Specification No. S-067), be, and is hereby, assigned to Laidlaw Environmental Services of California, Inc., with no change in the terms and provisions of the original contract. ALL DISTRICTS (Joint/95-02) Moved, seconded and duly carried: Receive and file Summons and Complaint. Air Cure Technologies. Inc.. dba Ceilcote Air That the Summons and Complaint, Air Cure Pollution Control vs Pascal & Ludwig Technologies, Inc., dba Ceilcote Air Pollution Control Engineers and County Sanitation Districts of vs. Pascal & Ludwig Engineers and County Sanitation Orange County Orange County Municipal Districts of Orange County, Orange County Municipal Court Case No. 210689 Court Case No. 210689, relative to a collection complaint for money in connection with Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 2, Job No. P243-1, be, and is hereby, received and ordered filed; and, `.../ -7- 01/11/95 '0 FURTHER MOVED: That the Districts' General Counsel, be, and is hereby, authorized to appear and defend the interests of the District. ALL DISTRICTS (JoinV95-03) Moved, seconded and duly carried: Receive and file Summons and Complaint for Survival Action and Negligence. Andy C. That the Summons and Complaint for Survival Action Patterson. Administrator on behalf of the and Negligence, Andy C. Patterson,Administrator on Estate of Joseph Patterson vs. City of behalf of the Estate of Joseph Patterson vs. City of Huntington Beach, at al.. Orange County Huntington Beach, at al., Orange County Superior Superior Court Case No. 738622 Court Case No. 738622, in connection with construction of Miscellaneous Improvements at Plant No. 2, Job No. 132-49, be, and is hereby, received and ordered filed; and, FURTHER MOVED: That special counsel Chase, Rotchford, Drukker& Bogust, be, and is hereby, authorized to appear and defend the interests of the Districts, as previously authorized by the Boards of Directors. ALL DISTRICTS (Joint 95-04) Actions relative to Amending Districts' Conflict of Interest Code Receive and file General Counsel's Moved, seconded and duly carried: Memorandum dated December 16, 1994 That the memorandum from General Counsel dated December 16, 1994 re Amendment to Districts' Conflict of Interest Code, be, and is hereby, received and ordered filed. Amending Districts' Conflict of Interest Moved, seconded and duly carried: Code That the Boards of Directors hereby adopt Resolution No. 95-1, amending Districts' Conflict of Interest Code. Said resolution, by reference hereto, is hereby made a part of these minutes. ALL DISTRICTS (JoinV95-05) Moved, seconded and duly carried: Authorizing renewal of memberships in CASA and AMSA for 1995 That renewal of memberships in the California Association of Sanitation Agencies (CASA) and the Association of Metropolitan Sewerage Agencies (AMSA) for the 1995 calendar year, be, and are hereby, approved. ALL DISTRICTS (Joint/95-06) Moved, seconded and duly carried: Apuroving Districts' consent to transfer assets and liabilities from Cooper Industries Inc to That the Districts' consent to transfer assets and Cooper Cameron Corporation re Job liabilities from Cooper Industries, Inc. to Cooper No. J-19A Cameron Corporation re purchase of Spark-Ignited Engines for use in Central Power Generation Systems, Job No. J-19A, be, and is hereby, approved. -8- 01/11/95 ALL DISTRICTS (PDC/Tab 1) Moved, seconded and duly carried: Approving Addendum No 4 to the Professional Services Agreement with John Carollo That the Planning, Design and Construction Engineers for design, construction support Committee certification of the final negotiated fee services and Preparation of operation and relative to Addendum No. 4 to the Professional maintenance manuals for Job Nos. P1-38 and Services Agreement with John Carollo Engineers for P243 design, construction support services and preparation of operation and maintenance manuals for Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38, and Miscellaneous Improvements to Facilities at Plant No. 2, Job No. P243, providing for additional construction support services, be, and is hereby, received, ordered filed and approved; and, FURTHER MOVED: That the Boards of Directors hereby adopt Resolution No. 95-2, approving Addendum No. 4 to said agreement with John Carollo Engineers for said additional services, on an hourly rate basis for labor plus overhead, direct expenses and fixed profit for an additional amount not to exceed $246,680.00, increasing the total authorized compensation from $2,519,165.00 to an amount not to exceed $2,762,845.00. Said resolution, by reference hereto, is hereby made a part of these minutes. ALL DISTRICTS (PDC/Tab 2) Actions relative to Secondary Treatment Imorovements at Plant No. 1. Job No. P1-36-2 Approvina Reimbursement Agreement Moved, seconded and duly carried: with Orange County Water District re Job No. Pl-36-2 That the Boards of Directors hereby adopt Resolution V No. 95-3, approving Reimbursement Agreement with Orange County Water District, providing for reimbursement of costs to the Districts to include construction of a pump station relative to the Green Acres Project in connection with Secondary Treatment Improvements at Plant No. 1, Job No. Pt-36.2. Said resolution, by reference hereto, is hereby made a part of these minutes. Receive, file and approve report dated Moved, seconded and duly carried: September 2. 1994, prepared by John Carollo Enoineers re Job No. P1-36-2 That the report dated September 2, 1994 prepared by John Carollo Engineers for Evaluation of Membrane Diffuser Manufacturers to pre-qualify manufacturers who will bid on supplying air diffusion equipment for Secondary Treatment Improvements at Plant No. 1, Job No. P11-36.2, be, and is hereby, received, ordered filed and approved. Approving plans and specifications for Moved, seconded and duly carried: Secondary Treatment Imorovements, Job No P1-36-2 That the Boards of Directors hereby adopt Resolution No. 95-4, approving plans and specifications for Secondary Treatment Improvements at Plant No. 1, Job No. P1-36-2, and authorizing the General Manager to establish the date for receipt of bids. Said resolution, by reference hereto, is hereby made a part of these minutes. -9- 01/11/95 ALL DISTRICTS (PDC/Tab 3) Moved, seconded and duly carried: Authorizing staff to negotiate Addendum No. 2 to the Professional Services Agreement with That staff be, and is hereby, authorized to negotiate Black&Veatch re Job Nos. Pl-46 and P2-55 Addendum No. 2 to the Professional Services Agreement with Black & Veatch for engineering evaluation and design and construction support services required for Chemical and Wastehauler Facility Modifications at Plant No. 1, Job No. P1-46, and Chemical and Plant Water Facility Modifications at Plant No. 2, Job No. P2-55, providing for additional design services, for future consideration by the Boards. ALL DISTRICTS (Exec[Tab 11 Director John Gullixson expressed concern over the Aooroving Addendum No. 3 to the Professional total dollar amount of the agreement with Ernst& Services Agreement with Ernst & Young for Young upon approval of Addendum No. 3. He review of Districts' Capital Projects recalled that when it was first discussed to enter into Management Function the original agreement, it was agreed that the Districts would not spend $500,000 or more for consulting services. He also expressed concern over micro-managing staff. The Joint Chair explained that the addendum moved through the committee process with approval. This new portion of the study, which will look at the Finance Department functions and operations, is of particular interest because the Districts need a strong state-of-the-art approach to managing its monies and acting in the most efficient manner possible. Director John Collins then stated that the money spent so far will save the Districts much more than the costs because of the several cost efficiencies that have already come as a result of the studies, but that the savings might not be seen for a couple of years. - �✓ It was then moved, seconded and duly carried: That the Boards of Directors hereby adopt Resolution No. 95-5, approving Addendum No. 3 to the Professional Services Agreement with Ernst &Young to conduct a two-phase, independent review of the Districts' Capital Projects Management Function, providing for the addition of the Financial Department Assessment, the Technical Services Department Assessment and the Phase I Performance Measurement and Improvement Plan, for an amount not to exceed $158,000.00, increasing the total authorized compensation from an amount not to exceed $295, 000.00 to an amount not to exceed $453,000.00. Said resolution, by reference hereto, is hereby made a part of these minutes. Directors James M. Ferryman, John M. Gullixson, Don R. Griffin, Chris Norby, Sal A. Sapien, Margie L. Rice and Daniel T. Welch requested that their opposition to the motion be made a matter of record. ALL DISTRICTS Moved, seconded and duly carried: Receive and file draft minutes of the Planning Design and Construction Committee That the draft minutes of the Planning, Design and Construction Committee meeting held on December 1, 1994, be, and are hereby, received and ordered filed. `..Wt -10- 01/11/95 ALL DISTRICTS Moved, seconded and duly carried: Receive and file draft minutes of the Steerina v Committee That the draft minutes of the Steering Committee meeting held on December 8, 1994, be, and are hereby, received and ordered filed. ALL DISTRICTS Moved, seconded and duly carried: Receive and file draft minutes of the Finance and Personnel Committee That the draft minutes of the Finance and Personnel Committee meeting held on December 21, 1994, be, and are hereby, received and ordered filed as amended. ALL DISTRICTS The General Manager referred the Directors to an Status report re County's Commingled outline included in their meeting folder relative to the Investment Pool Countys Commingled Investment Pool Program, Mr. Anderson stated that the outline reflected a time line to date, cash deposits the Districts have withdrawn from the County Pool, existing debt financing program, 13-month cash flow requirements, the report on the progress of Cash Flow Management Counsel, a request for a proposal for an Investment Advisor and status of the Districts' treasury. Bankruptcy was formally declared on December 6, 1994. On December 8, the Board met in a special meeting to begin to take action to address the situation which included hiring bankruptcy attorney, Bronson, Bronson & McKinnon; appointing Gary Streed as Treasurer; establishing an account at the Bank of America; authorization to secure a bond counsel; authorization for up to $25,000 for contributing to a coalition; and the formation of an action team of the Executive 1.../ Committee, General Counsel, staff, special counsel and consultants, to begin to address the fast-moving events in the bankruptcy. On December 12, 1994, the General Manager established a Cash Flow Management Council. On December 13, 1994 some of the largest participants began to meet on the bankruptcy. U.S. Trustee Marci Tiffany called a meeting and officially formed two Committees on December 14. The Commingled Pool Committee was made up of agencies such as the Districts. The second Committee was made up primarily of banking interests, bonding interests and vendors. The Joint Boards met again on December 14, and refined some of the authorizations for the General Manager to proceed with taking action on the bankruptcy as well as to represent the Districts as one of the seven members on the Commingled Pool Committee. On December 15, the Committee established its own counsel, Patrick Shea, of Pillsbury, Madison and Sutro. By December 19, things began to move very quickly and the County authorized emergency disbursements of$152 million to the Commingled Pool to take care of short-term needs for payroll. Phase 2 began on December 22nd, with a three-way agreement between the two Committees and the County, to have hardship disbursements of up to$1 billion and up to 30% of the particular participants' original deposit, which would cover needs up through January 30, 1995, with the theory being there would be a final plan in place by then, and any new short-term needs could then be addressed in a long-term final workout of the bankruptcy. Mr. Anderson further reported that on December 23rd, the post-petitioned property taxes were released. The Pool Committee then began on December 26th to disburse hardship disbursements. -11- 01/1 1/95 The General Manager further reported that on January 4, 1995, the Districts were able to retire $26 million worth of taxable commercial paper that had been in default since December 6th, and on January 10th, the Districts retired another$20 million in taxable paper. The Districts have retired all of the taxable commercial paper. On January 11th a three-way agreement between the County and the two Committees to release all of the pre-petition taxes totalling $219 million was given to Judge Ryan, who will review this at the end of the month. All participants in the Pool were given a briefing on January 11th at the City of Irvine, and the following day the Pool Committee would be addressing a fourth round of hardship disbursements of approximately$100 million. In response to Directors' questions, Mr. Anderson stated that at this point the Pool Committee is unanimous in receiving 100% on the dollar position for a number of reasons. The General Manager, along with the Director of Engineering, General Counsel and Patti Gorczyca of Public Financial Management, answered general questions on the Investment Funds and using overhead slides, gave a status report to the Directors. DISTRICT 1 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 1 be adjourned. The Chairman then declared the meeting so adjourned at 9:05 P.M. `►` DISTRICT 2 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 2 be adjourned. The Chairman then declared the meeting so adjourned at 9:05 P.M. DISTRICT 5 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 5 be adjourned. The Chairman then declared the meeting so adjourned at 9:05 p.m. DISTRICTS Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 6 be adjourned. The Chairman then declared the meeting so adjourned at 9:05 P.M. DISTRICT 7 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 7 be adjourned. The Chair then declared the meeting so adjourned at 9:05 p.m. -12- O1/11/95 DISTRICT 11 Moved, seconded and duly carried: v Adioumment That this meeting of the Board of Directors of County Sanitation District No. 11 be adjourned. The Chair then declared the meeting so adjourned at 9:05 p.m. DISTRICT 13 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 13 be adjourned. The Chair then declared the meeting so adjourned at 9:05 P.M. DISTRICT 14 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 14 be adjourned. The Chair then declared the meeting so adjourned at 9:05 p.m. DISTRICT 3 (Dist.3/95-01) Moved, seconded and duly carried: Approving olans and specifications re Improvements to Miller-Holder Trunk Sewer That the Board of Directors hereby adopts System. Reach 2 (5,000 feet North of Resolution No. 95-6-3, approving plans and Rosecrens Avenue to Imperial Highway). specifications for construction of Improvements to Contract No. 3-38-2 Miller-Holder Trunk Sewer System, Reach 2 (5,800 feet North of Rosecrans Avenue to Imperial Highway), Contract No. 3-38-2. and authorizing the General Manager to establish the date for receipt of bids. Said resolution, by reference hereto, is hereby made a part of these minutes. DISTRICT 3 General Counsel reported to the Directors the need General Counsel's Comments Prior to for a closed session as authorized by Government Closed Session Code Section 54956.9, 54957 and 54957.6 to discuss and consider the item that is specified specified as Item 16(b)(2) on the published Agenda. No other items would be discussed or acted upon. DISTRICT 3 Moved, seconded and duly carried: Convene in closed session pursuant to Government Code Section 54956.9 The Board convened in closed session at 9:05 p.m. pursuant to Government Code Section 54956.9. Confidential Minutes of the Closed Session held by the Board(s) of Directors have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. No action was taken re Agenda Item (16)(b)(1). DISTRICT 3 At 9:44 p.m. the Board reconvened in regular Reconvene in regular session session. -13- 01111/95 DISTRICT 3 Moved, seconded and duly carried: `..✓ Authorizing Change Order No. 4 to Purchase Order No. 54292 issued to David R. Griffin. That staff be, and is hereby, authorized to issue Attorney at Law, and/or his fine. Byrum. Change Order No. 4 to Purchase Order No. 54292 Holland 8 Griffin, for special counsel legal fees issued to David R. Griffin, Attorney at Law, and/or re: Litigation for recovery of District damages- his firm Byrum, Holland 8 Griffin, increasing the County Sanitation District No. 3 v. Amoco Inc. authorized amount from an amount not to exceed and United Technology Corporation, at al. $385,000.00 to an amount not to exceed $585,000.00 for special counsel legal fees re: Litigation for recovery of District damages - County Sanitation District No. 3 v. Amoco, Inc. and United Technology Corporation, at al. DISTRICT 3 Moved, seconded and duly carried: Adioumment That this meeting of the Board of Directors of County Sanitation District No. 3 be adjourned. The Chair then declared the meeting so adjourned at 9:44 p.m. Secretary of I oar of Directors of County S . anon p' tricts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 -114- FUND NO 9199 - JT GIST WORKING CAPITAL PROCESSING 12MT194 PAGE I REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CWMS PAID IV14M POSTING GATE I V14MM WARRANT NO. VENDOR AMOUNT DESCRIPTION 141837 ASR ANALYSIS S684.00 PUMP 1416M ATM AA,INC. $670.00 LAB SERVICES M.O.11A8.92 141839 ATB T-MEGACOM SERVICE E3,202.30 LONG DISTANCE TELEPHONE SERVICES 141840 A T 8 T-CELLULAR OR E R $2.90 LONG DISTANCE TELEPHONE SERVICES 141941 ARSON BROTHERS ART MARTS $352.79 OFFICE SUPPLIES 141S42 AIR COLD SUPPLY,INC. 221551 AIRCONDITIONERREPAIRS 141643 AIR PRODUCTS a CHEMICALS $17.788.00 O&M AGREEMENT OXY GEN.SYST.M.O.&M9 141844 ALFA-UVAL,INC. $W5.41 MECHANICAL SUPPLIES 141845 ALL AMERICAN ASPHALT $53,90 ASPHALT 14180 ALLIED MODULAR BLOG SYS. SM.75 BUILDING SUPPLIES 141M7 ALLIED SUPPLY CO. $1.169.67 MACHINE SUPPLIES 141NS AMERICAN AIR FILTER,INC. S1,274.96 FILTERS 1415119 ANAHEIM SEWER CONSTRUCTION $14.37690 SEWER REPAIRS 141M ANTHONY PEST CONTROL $195B0 SERVICEAGREEMENT 141851 A-PLUS SYSTEMS $763,W NOTICES BADS K141852 APPLIED BIOSYSTEMS,INC. $247.50 LABSERVICES = 1406E ACS(APPLIED COMPUTER SOLUTION) 52,965.74 OFFICE EQUIPMENT 1418M ARTSDISPOSALSERVICE,INC. $1.693,20 WASTE REMOVAL t!J 141055 ASBURY ENVIRONMENTAL SERV. $35.W WASTE OIL REMOVAL 1416M ATLAS OALVANIBNG S4.375.47 PIPE REPAIRS 141W AUTOMATIC DATA PROCESSING $7.590.65 PAYROLL SERVICES D 141858 AWARDS B TROPHIES $254.44 PLAGUES 1 141059 BKK LANDFILL $4.036.24 RESIDUALS REMOVAL M.OA1 Ml �-' 141800 ERIN SAFETY B SUPPLY $89.08 SAFETY SUPPLIES pleat THE BAKER COMPANY $279.10 IAB SUPPLIES 141002 BATTERY SPECIALTIES E520.34 BATTERIES 14188E BAXTER DIAGNOSTICS,INC. $7,848.87 UBSUPPLIES 141M BEACON BAY ENTERPRISES,INC. 5552.30 TRUCKWASHTICKETS 141M BEKINSVANLINES $987.53 SHIPPING CHARGES 141886 BELL SECURITY S3,53B.00 SECURITYSERVICES 141867 BEMY NEVADA $320.00 INSTRUMENT REPAIRS 141MB WT BILLARD,INC. S465.22 BUILDING REPAIRS MIND BIOSAFETY SYSTEMS,INC. 5157.68 US SUPPLIES 141870 BID TECH NET,INC. $5.65 COMPUTER SOFTWARE 141071 BUCK BOX CORP. $89.20 INSTRUMENT REPAIRS 141972 BLASIUS ELECTRIC TRUCK,INC. $75.79 TRUCK PARTS 14167E BOERINGERMANNHEIM $368.96 LAB SUPPLIES 141974 SOLSA MDIATOR SERVICE $320.31 TRUCKREPAIRS 141875 BONA-RUES $358.10 TRUCK PARTS 1419M BOOT BARN S32BM REIMBURSABLE SAFETY SHOES 141877 BOSTICK COMPANY,INC. $15.000.00 ASPHALT REPAIRS 14187E BOYLE ENGINEERING CORP. E81,693.18 ENGINEERING SERVICES 3-30 141WO BNI BOOKS $216.07 TECHNICAL MANUALS 141M THE BUREAU OF NATIONAL AFFAIRS S1,245.59 SUBSCRIPTION 141MI BURKE ENGINEERING CO. $58.27 ELECTRICSUPPLIES MISB2 CH2M HILL $3,764.63 ENGINEERING SERVICES 131 FUNONO 91" JT GIST WORKING CAPITAL PROCESSING 12AZT PAGE REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID I2J14I94 POSTING DATE IV14I94 WARRANT NO. VENDOR AMOUNT 141M C.P.I. STM 48 LAB SUPPLIES 141W CRC PRESS,INC. $107.49 TECHNICAL MANUALS MRS CADVENTURES 328L53 COMPUTER SOFTWARE 1410N CALTROL,INC. $1,1147M INSTRUMENT MOST CAPPO CONE CIO F.J.MORELOS i450.W TRAINING REGISTRATION 141M CALIFORNIA AUTO COLLISION,INC. $11.85 TRUCK REPAIRS 141889 CALIF.MUNICIPAL TREASURERS ASSOC. $350.00 TRAINING REGISTRATION 1418N CAPITALVITAL $99.85 LAB SUPPUES 141891 MHN CAROL-0 ENGINEERS 522,0/9.23 ENGINEERING SEWCES Pl-M 141892 CENTRAL POINT DMSION $81.82 COMPUTER SOFTWARE 14190 CENTURY SAFETY INST.B SUPPLY 1Q.&H.07 SAFETY SUPPLIES 1418" CLONTECH LABORATORIES.INC. $120.37 LAB SUPPLIES MINIS COAST DISTRIBUTION 5481.09 SAFETY SUPPLIES 141M COAST FIRE EQUIPMENT 11751.55 SAFETY SUPPLIES m 14107 CONCH AND SONS $14,129.00 CONSTRUCTION SERVICES X WON COUCH B SONS SBg859.45 CONSTRUCTION 2-MI 2 141999 COMPRESSORCOMPONENTSOFCA $539.75 MECHANICAL PARTS 141M COMPUSA.INC. $1.118.14 COMPUTER SOFTWARE to 1d1901 COMPUSERVE $135.99 COMPUTER SERVICES 14VX2 CONNEL GM PARTS I ON, 512.60 TRUCK PARTS 141903 CONUNENTALCHEMICALCO. $2,602.16 CHLORINE M.0d1411-93 141904 COOK BROTHERS 5469.91 VALVES MIME COOPER INDUSTRIES,INC. $10727]1 INSTRUMENT PARTS N 141M COSTAMESAAUTOSUPMY $52070 TRUCK PARTS 141907 CITY OF COSTA ME" 1465.L10 SEWER INSPECTION SERVICES 141908 COUNTERPOINT ENTERPRISES 111,278.54 COMPRESSOR PARTS 141M COUNTY WHOLESALE ELECTRIC $2.0SU63 ELECTRIC PARTS 141910 STATE DEPT.OF TRANSPORTATION ".950.00 UTILITY AGREEMENT 141911 ME,INC. 5882.13 HOSE 141912 J.W.DANGELO CO.,INC. 52.316.73 PLUMBING PARTS 141913 DANIELFLOWPRODUCTS $IM22 VALVE PARTS 141914 KO.DAMELS COMPANY $25375 OFFICE SUPPLIES 141915 DE GUELLE S SONS GLASS CO. $2.405A4 GLASS 141915 DEZURICKANDIORCS0O. $17.10870 VALVES 141917 DIGITAL EQUIPMENT CORP. 35,400.48 OFFICE EQUIPMENT 141918 DOVERELEVATORCOMPANY 5940.00 ELEVATOR MAINTENANCE 141919 OUNN EDWARDS CORP. $1.214.16 PAINT SUPPLIES 1419M ESP NORTH $149.55 LAS SUPPLIES 141921 EASTMAN.INC. 52,094.49 OFFICE SUPPLIES 141922 EDWARDS DIV.OF GS BLDG SYS. 5266.U0 INSTRUMENTPARTS 141923 ENCHANTER.INC. 54,480.00 OCEANMONITORINGM.0O1D92 14104 FALCON DISPOSAL SERVICE 53,380.00 RESIDUALS REMOVAL M.O.10-9-91 141925 FARINEST TOWING S2D0.00 TOWING SERVICES 141M FILTERUNE CORP. $525.83 CHLORINATION SUPPLIES 141N? FIRST CHOICE SSIMM COMMUNICATIONS EQUIPMENT 141NO FISCHER S PORTER CO. $3.854.72 CHLORINATION SUPPLIES FUND NO 91" - IT DIST WORKING CAPITAL PROCESSING 1L07I90 PAGE REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CWMSPAIDILIO POSTINGDATEIVI44M WARRANT NO. VENDOR AMOUNT 141929 FISHER SCIENTIFIC CO. S1,D1013 LAB SUPPLIES 1419M FISIONS INSTRUMENTS $2912 LAB SUPPLIES 141931 FLOSYSTEMS $3,308A5 PUMP PARTS 1H932 FORMA SCIENTIFIC,INC. $550.00 SERVICEAGREEMENT 111933 CUFFORO A FORKERT S75D00 SURVEYING SERVICES M.O.SS-80 1419M FOUNTAINVALLEYCAMERA MGM PHOTOSUPPLIES 101935 FOUNTAINVALLEYPAINT 3153.67 PAINTSUPPLIES 141938 FRANCE COMPRESSOR PRODUCT S2,779.50 VALVE PARTS 141937 FROZEEPAINTSWALLCOVERING 320509 PAINTSUPPLIES 141938 CITY OF FULLERTON $217.08 WATER USE MOB GIST,INC. $22,070.55 COMPUTER HARDWME 1/1910 GANAHL LUMBER CO. $4.139.75 LUMBER/HARMARE 101911 GATES FIBERGLASS INSTALLERS V1,052.12 FIBERGLASS REPAIR 411912 GENERAL ELECTRIC SUPPLY CO. $IN." ELECTRIC PARTS 141913 GENERAL CCEMICS,INC. $2W.00 LAB SERVICES TTI 1419" GENERALTELEPHONECO. SIAN.M TELEPHONE SERVICES X 1/1918 GDYT CONFERENCE ON ENVIRONMENT S85A0 TRAINING REGISTRATION ti 141M GOUT FINANCE OFFICERS ASSOC. SIS0.00 CAM PROCESSING OU MINT W W GRANGER,INC. 07.0 ELECTRIC PARTS 101M GRAPHIC DISTRIBUTORS S10067 PHOTOGRAPHIC SUPPLIES 101909 GRASBY S.T.I. S2,793.95 ENGINE PARTS Milo GRAYBAR $1,710.02 TOOLS 1? 101951 000k CONSULTANTS SSM2M SURVEYING SERVICES MO M W 141M HARRINGTON INDUSTRIAL PLASTIC $188.58 FITTINGS 101M HARTZELL FM S7,I75J6 FAR 1419U HAUTAWAY CONTAINERS #.200.00 CONTAINER RENTALS 141955 HAUSER ENGINEERING S1,21MI'm LAB SERVICES 1019M PL HAWN CO,INC. $15.827.22 ELECTRIC SUPPLIES 111957 HEWLETT PACIIARD S1,00.00 SERVICEAGREEMENT 14100 HILTI,INC. $1,233.85 MECHANICAL PARTS 1419H HI-TECH 533500 LABSERVICES 141M HOLMES S NARVER.INC. 373,268.92 ENGINEERING SERVICES P144 101MI HOMEDEMT N13A2 HARDWARE 141M RS HUGHES CO,INC. $47.10 PAINTSUPPLIES 141M CITY OF HUNTINGTON BEACH $19,0D WATER USE 141M HUNTINGTON VALLEY SCHWINN S283.73 BICYCLE PARTS I'llm [MO INDUSTRIES $35298 SAFETY SUPPLIES 101M [MO SAFETY=PACIFIC SAFETY $3,212.91 SAFETY SUPPLIES 14/5T IMAGING PLUS S38B.88 OFFICE SUPPLIES 1tle59 IMPERIALWESTCHEMICAL $101L=79 FERRIC CHLORIDE M.0.11-1&92 101989 INDUSTRIALTHREADED PRODUCTS $1,38ST7 CONNECTORS 1419M INGRAM PAPER 52.895.50 OFFICE SUPPLIES 101921 INSIDE WASHINGTON PUBLISHERS w5.00 SUBSCRIPTION 141972 INSTITUTE FOR SCIENTIFIC INFO 31,970M COMPUTER SOFTWARE 141973 IRVINE PHOTO GRAPHICS S7.85 PHOTOGRAPHIC SERVICES 141974 IRVINE RANCH WATER DISTRICT (` $1LYJ.D1 WATER USE FUNDNO 9199 JT GIST WORKING CAPITAL PROCESSING 1NW91 PAGE REPORT NUMBER AP03 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLANS PAID 12MVIMI POSTING MTE 1N10J91 WARRANTNO. VENDOR AMOUNT 101975 J2 PRINTING SERVICES $1.318.93 PRINTING 101978 J.D.I.TECHNOLOGIES,INC. S1,T00.00 SERVCE AGREEMENT 101972 JAMISON ENGINEERING $19.211.83 ENGINEERING SERVICES 101978 GREATWESTERN SANITARY SUPPLY. $2.080.37 JANITORIAL SUPPLIES 1419M JAVID CONTRACTORS,INC. 9168,155A7 CONSTRUCTION P2-2 S1 101980 JAYS CATERING BMW DIRECTORS MEETING EKPENSE 101MI JIMS SUSPENSION SERVICE $50.00 TRUCK REPAIRS 141M JOHNSTONE SUPPLY $833.25 ELECTRIC PARTS 141M JONES INDUSTRIAL HARDWARE CO. $3,555.00 TOOLS 101M THE KEITH COMPANIES $7,789.00 ENGINEERINGSERVICES1XR 101985 KEYS PROOUCTT T CENTER $139.W TRAINING REGISTRATION 141M KWMERLE BROS,INC. sm.76 MECHANICAL PARTS MINT KING BEARING,INC. SL21B.31 MACHINE SUPPLIES 141M KNOK INDUSTRIAL SUPPLIES $5.W.58 TOOLS m 101989 IA LIQUID HANDLING SYSTEMS S208A9 PUMP PARTS X 101M LA MOTTE CHEMICAL PRODUCTS $T0.09 CHEMICALS s M1991 IA TRONIDS $?W.35 COMMUNICATIONS EQUIPMENT 141992 LAW OFFICES OF ROBERT L.LAVOIE $585.S2 LEGAL SERVICES-NITZEN GO 141993 LEE B RO CONSULTING ENGR. $102,931.70 ENGINEERING SERVICES P2471 —i 141M LEEWARD SHELVING B FILE SYS. S53.26 OFFICE SUPPLIES n 1<1995 UFECOM-WETY SERVICE SUPPL. S269.38 SAFETY SUPPLIES 1 1419E LINCOLN NATIONAL LIFE INS.CO. $116,T30.81 DEFERREDCOMPTRUStE 141997 KP.UNIDSTROM,INC. 31.281.97 CONSULTING SERVICES-ENVIR.M.0.12990 141998 SOMOIYNCH CORP. $170A6 JANITORIAL SERVICES 101999 MEG APPLIED ENVIRONMENTAL $1,005.37 OCEAN MONITORING M.O.S-10.92 102M MPS ST2.09 PHOTOGRAPHIC SERVICES 102001 MACOMCO $577.20 SERACEAGREEMENT 14M2 MAG TRAM.INC. SWISS ELECTRIC SUPPLIES 1020D3 MANLEY$BOILER REPAIR CO,INC. m9.30 BOILER REPAIRS 142001 MARI S572.01 GROUNDSKEEPING SUPPLIES 1020W MATT-CHLOR,INC. $87.39 CHLORINATION SUPPLIES 1020U8 MECHANICAL DRIVES CO. $64.19 ELECTRICAL PARTS 10200T MEDMN CONTROLS CO. 170.59 INSTRUMENTSUPPLIES 14200E METROSONICS,INC. W.057.20 INSTRUMENT 102009 MICROBIAL INSIGHTS,INC. $11166.62 CONSULTING SERVICES MO.11-18-92 14MIO MIDWAYMFG.BMACHINING $2,825.00 MECHANICALREPAIRS 102DII MILLIPORE CORP. $11060 LAB SUPPLIES 102012 MINESAFETYAPPLIANCESCO. S1Aum SAFETY SUPPLIES 142013 MISSION INDUSTRIES S3,220.00 UNIFORM RENTALS 102010 MLADEN BURTCH CONSTRUCTION $228.560.W CONSTRUCTION I&I-1A 102U15 MONITOR LABS $901.20 INSTRUMENT PARTS 14018 PAULMONROE 5135.51 INSTRUMENTSUPPLIES 102D12 MOODYS INVESTORS SERVICE $3.500.00 TCCPAOMINMMATIONFEE 10201E NEALSUPPLYCO. $261.56 PLUMBING SUPPLIES 102019 NETWORK GENERAL $22.337.78 COMPUTER SOFTWARE 10202D NEUTRON $5,330.01 CHEMICALS FUNDNO 9199 - JT DIST WORKING CAPITAL PROCESSING 12N7191 PAGES REPORT NUMBER AP13 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CIAIMSPAIDIVIN POSTINOMTEILIN WMRANT NO. VENDOR AMOUNT 142021 NEWMK ELECTRONICS 11873.09 INSTRUMENT PARTS 142022 CITY OF NEWPORT BEACH $5.29 WATER USE 14202J CITY OF NEWPORT BEACH $7,797.95 MEASURE W REHAB PROJECT 142024 NORCAL CONTROLS,INC. 51,253.50 COMPRESSOR PARTS 112025 NOVELL RESEARCH ORDER DESK $120.00 SUBSCRIPTION 142M ORANGE COUNTY WHOLESALE 520,381.19 ELECTRIC SUPPLIES 142027 ORANGE VALVE S FITTING CO. $1,953.05 FITTINGS 11202E OXYGEN SERVICE St,721.23 SPECIALTY GASES 142M COUNTY SANITATION DISTRICT $6,707.09 REIMBURSE WORKERS COMP 112W11 PSI S376,N MECHANICAL REPAIRS 142031 PSSI $6,317.93 SEWER VIDEO INSPECTION 112032 PACIFIC PARTS $10.314.21 OFFICE EQUIPMENT MX33 PACIFIC PROCESS EQUIPMENT,INC. $909.73 MECHANICAL SUPPLIES 112031 PACIFIC PUBLISHERS $135.00 PUBLICATION 112035 IPCO SAFETY COPACIFIC SAFETY S1,725.97 SAFETY SUPPLIES m 1420M PACTEL MERIDIAN SYSTEMS 5221.00 TELEPHONE SYSTEM MODIFICATIONS X 112037 PAGENET $1.117.A RENTAL EQUIPMENT 112039 THE PARADIGM GROUP S1,075.00 TRAINING REGISTRATION W 112039 PMKSON CORPORATION 518,235.00 DIFFUSERMOAM2.90 14MI0 PARTS UNLIMITED $1.035,20 TRUCKPARTS 142MI PERM PURE.INC. SB,9SS.91 ELECTRIC PARTS y 112D12 PIMA GRO SYSTEMS,INC. $111,797.00 RESIDUALS REMOVAL M.O.5b91 1 112013 POLY ENTERPRISES,INC. S608.79 SAFETY SUPPLIES V1 142W POLYMETRICS.INC. $1,282.76 LASSUPPLIES 11205 RHONE POULENE 516."11.01 MIMIC POLYMER M.0.3.11.92 142M MIKE PRLICH B SONS $191025M CONSTRUCTION SERVICES 5.35Q 112017 PROFESSIONAL SERVICE IND. 113,105.00 SOIL TESTING 142ND RJNCOMPUTERSERVICE.INC. $5,913.52 TRAININGSERVICES-CMMS 142N9 RBRINSMUMENTS 32.711.41 ELECTRIC PMTS 112050 RAINBOWDISPOSALCO. $1.715.43 TRASH REMOVAL 142MI RAINININSTRUMENTCO. $48.20 LAB REPAIRS 112052 RED WING SHOES $598.23 REIMBURSABLE SAFETY SHOES 119053 REISH MARINE STUDIES,INC. 51,300.00 OCEAN MONITORING 14205d REMEDY TEMP $1,358.81 TEMPORARY PERSONNEL SERVICES 142M MCJUNKIN-REPUBLIC SUPPLY 5310.31 PLUMBING SUPPLIES 112058 ROBBINS SCIENTIFIC S73.38 LASSUPPLIES 112057 RUTAN S TUCKER 53,030.00 LEGALSERVICES 1120SB SPC(SYNERGISTIC PERF.CORP.) $110.00 LAB SUPPLIES 112055 BANCON ENGINEERING,INC. $976.00 ENGINEERING SERVICES 112060 SANTA FIE INDUSTRIAL PLASTICS $102.83 PLUMBING SUPPLIES 111081 SANWA BANK $25,390.10 CONSTRUCTION RETENTION 1b14A 112002 SATORIUSOMP. St10.B1 LAB SUPPLIES 112903 DOUG SAWS $375.00 CPRIFIRSTAIDTRAINING 112001 SCOTT SPECIALTY GASES,INC. $551.68 SPECIALTY GASES 14MS SEA COAST DESIGNS $1.00.95 ELECTRIC PARTS 142M CITY OF SEAL BEACH $295.35 WATER USE C t. C FUND NO 91" JT DIST WORKING CAPITAL PROCESSING Im7m PAGE REPORTNUMBERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID I V14M POSTING MTE I V 14M WARRANTNO. VENDOR 142MI SHAMROCK SUPPLY $5,600.23 PAINTSUPPLIES 142M SHURELUCK SALES $2,447.97 MECHANICALPARTS 14M9 SIGMACHEMICALCO. $158.39 LAB SUPPLIES 142WO SKYLINE DISPLAYS S34AB MAINTENANCE PARTS 142071 SKYPARK WALK-IN MEDICAL CLINIC $3.113W PRE-EMPLOYMENT PHYSICAL EXAMS 142072 S LAIRGAS $20SSI WELDER PARTS 142073 SO CALIF.EDISON CO. $71.60.17 POWER 142014 SOUVENIR PHOTO S1461 PHOTOGRAPHIC SERVICES 142D75 SPMKLETTS DRINKING WATER $2,451.41 DRINKING WATERICOOLER RENTALS 142076 SPMLING INSTRUMENT CO.,INC. $1,439S3 INSTRUMENT SUPPLIES 142077 WESTALLOY.INC. $89.76 WELDING SUPPLIES 142078 SPECTER.INC. $56.42 INSTRUMENT PART 142079 SPEX INDUSTRIES,INC. $519.87 LAB SUPPLIES 142080 STERLING ART 599.31 OFFICE SUPPLIES m 142MI STRATAGENE 2262.44 LAB SUPPLIES X 142082 GRAY G.STREED $12,715,19 REIMS.PETTY CASH,TRAINING&TRAVEL = 14200 SUMMIT STEEL 62,217.18 METAL 1420P SUNSET FORD $9.62 TRUCK PARTS to 142065 SUFELCO,INC. 6321.40 LAS SUPPLIES --I 142US TCH ASSOCIATES $3,095.44 LAB SUPPLIES 148187 TAYLOR-OUNN MFG.COMPANY $1.176.98 ELECTRIC CART PARTS Ja 142M TEKDMULICS $S05.00 MECHANICAL PARTS 1 142089 TELE-0 U-.INC. 175.00 COMMUNICATIONS SUPPLIES 142M THOMPSONNDUSTRIALSUPPLY $1,692.96 MECHANICAL PARTS 142091 TRANS $1,404.00 MECHANICAL REPAIRS 1420W TRAVEL EXECUTIVES $1.397.00 TRAVEL SERVICES M.0.5854 142093 TRACK B AUTO SUPPLY,INC. M.74 TRUCK PARTS 142094 TRUESDAIL LABS 33,210AI LAB SERVICES 142M JG TUCKER B SON,INC. $B03.45 INSTRUMENT PARTS 142095 ULTRA SCIENTIFIC S197.W LAB SUPPLIES 142097 UNRED PARCEL SERVICE S2042 PARCEL SERVICES 142098 VWR SCIENTIFIC $2,450.07 LASSUPPLIES 142099 VALIN CORPORATION 5515.04 MECHANICAL SUPPLIES 1421W VALLEY CITIES SUPPLY CO. $4,860.31 PLUMBING SUPPLIES 142101 VANIER BUSINESS FORMS $255.59 OFFICE SUPPLIES 1421M VARIABLESPEEDDRIVES 6150.83 INSTRUMENT SUPPLIES 142103 VARIAN ANALYTICAL INSTRUMENTS $9.097.60 LAR SUPPLIES 1421" VERNE'S PLUMBING $412S0 PLUMBING SERVICES 142105 VERTEX BUSINESS INTERIORS $2,801.66 OFFICEFURNIURE 1421N VILLAGE NURSERIES $136.63 LANDSCMINGSUPPLIES 1421 W WATERMAN SUPPLY S6m.o LAB SUPPLIES 142108 WESTERN STATES CHEMICAL SUPPLY M.302.60 CAUSTIC SODA B HYPOCHLORIDE M,0.8-12-9284.13.9 142109 WEST-LITE SUPPLY CO. MCL25 ELECTRIC SUPPLIES 142110 WHESSOE VARIED SU939.21 VALVES 142111 XEROX CORP. $19,184.91 COPIER LEASES 142112 GEORGE YARDLEY CO. $BB8.31 INSTRUMENT PARTS FUND NO 9199 JT DIST WORKING CAPITAL PROCESSING IMTJ94 PAOET REMU NUMBERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12J14AR POSTING DATE 1VI1 WARRANT NO. VENDOR 142113 YELLOW SPRINGS INSTRUMENT CO. S211.23 LAB SUPPLIES 142114 JOHNSON YOKOGAYIII CORD $229.08 INSTRUMENT SUPPLIES 142115 ZYMARK CORP. 8991.82 LAB SUPPLIES TOTAL CLAIMS PAID IVI44N i1,88B,954.42 SUMMARY MOUNT 42 OPER FUND $8,079.77 92 CAP FAC FUND $07.018.14 93 OPER FUND 832,807.08 43 CAP FAC FUND $57,005.14 rn X 05 OPEN FUND 528.559.25 = 95 CAP FAC FUND $19,025A0 i--1 91 OPER FUND 511,950.30 DD 411 OPER FUND 11"Zoo.22 �--1 911 CAP FAC FUND 91,841.89 914 OPER FUND $43.01 D 914 CAP FAC FUND 8258,ii8.38 1 9S69 OPER FUND 3B211.12 V AR7 OPER FUND 32,S1B.13 92814 OPEN FUND 85,100.24 JT OPER FUND 35W.M.20 CORE W39,812.21 SELF-FUNDED INSURANCE FUND F7,382.81 JT DIST WORKINp CAPITAL E2Sp,132.i9 $I.MIIIS4.42 ( FUND NO 9199 - n DIST WORMNO CAPITAL PROCESSING OATE IWI M PAGE 1 REPORT NUMBER AP40 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CWMSPAIDIMR PGSTINGDATEI2T1 V/ARRANT NO. VENDOR AMOUNT DESCRIPTION 142164 ACSCOMMUNICATKMJS,INC. 550.00 COMMUNICATION EOUIPMENT MISS AG TECH COMPANY SIN.&M.00 RESIDUALS REMOVAL M.0.16381 112156 AT&T-MEGACOM SERVICE $911.46 LONG DISTANCE TELEPHONE SERVICES 142157 AT&T-PROWATTS S23C56 LONG DISTANCE TELEPHONE SERVICES 142158 AT&T-CELLULAR CR&R SSA]. LONG DISTANCE TELEPHONE SERVICES 142159 ACCU-SLUDGE 5821.64 LAB SUPPLIES 142160 ADVANCO CONSTRUCTORS,INC. $M.261,W CONSTRUCTIONPI.3&1 142161 AIR LIOUIOE AMERICA CORP. 5584.28 INSTRUMENT PARTS 142162 AMERICAN CABLING&COW. 5242.70 CABLE 142160 AMSCO SCIENTIFIC 1271.02 LAB REPAIRS 1421" ANAHEIM SEWER CONSTRUCTION 59.494.68 SEWER REPAIRS 142165 ANTHONY PEST CONTROL 140.00 SERVICEAGREEMENT 142146 ACS(APPLIED COMPUTER SOLUTION) S501.04 COMPUTER SOFTWARE 142107 ABC LABORATORIES $5.115A0 LAB SERVICES fTl 142166 ARI20NA INSTRUMENT 51,819.00 INSTRUMENT SUPPLIES X 142189 ASBURY ENVIRONMENTAL SERV. $05.00 WASTE OIL REMOVAL Z 142170 AUSTRALIAN WATER TECH. 54,127.00 LAB SERVICES 1Q171 AUTO SHOP EQUIPMENT CO. 12.207.60 REPAIR EQUIPMENT 142172 SAtARA BLUEPRINT $4,589.05 PRINTINGM.0.11417-M - 1 142178 BARCLAYS LAW PUBLISHERS $005.00 PUBLICATION 142174 BAKTER DIAGNOSTICS,INC. S2,209.48 LAB SUPPLIES lti IQ175 BELL SECURITY 11,647.12 SECURITY SERVICES M2176 BIWERTEU%VTTEKJNC. S457A7 LAB SUPPLIES 1421" BIOSAFETY SYSTEMS,INC. S158.14 IAB SUPPLIES 142170 010 TECH NET,INO $79.00 SERVICEAGREEMENT 142170 BUCKS VEATCH $54,248.58 ENGINEERING SERVICES PI<6 M21S0 BLACK&VEATCH $105A0 ENGINEERING SERVICES J-13162 142101 WERINGERMANNHEIM S6T.26 LABSUPPLIES MUG BOYLE ENGINEERING CORP. &982.20 ENGINEERING SERVICES 7-I6 142183 BUDGETJANITORAL 10,515A0 JANITORIAL SERVICES 1421U BNI BOOKS $1,620.10 TECHNICAL PUBLICATIONS 142105 BUSH&ASSOCIATES,INC. 12,704-00 SURVEYING SERVICES M.O.6 W 142186 BUY-CHEM DISTRIBUTORS $299.96 JANITORIALSERVICES 142187 CEPA &1,BB0A0 SEWCEAGREEMENT 142188 C1QM HILL $4.910.50) ENGINEERING SERVICES JJI 142189 C.L.TECHNOLOGY $720A0 GASANALYSISSERVICES 1421M CS COMPANY 14,710.0 PLUMBING SUPPLIES 142191 CALTROL,INC. f1,182.51 INSTRUMENT PARTS 142192 CALIFORNIAAUTOMATICGATE WH&17 SERVICE AGREEMENT.LAB EQUIPMENT 142193 JOHN CAROLLO ENGINEERS S4,2SLI2 ENGINEERING SERVICES PI-08 1421% CENTREPOINT COMMERCIAL INT. $5.257.74 OFFICE FURNITURE 142195 CENTURY SAFETY INST.&SUPPLY 52217.22 SAFETY SUPPLIES 1421N CHANDLERS AIR COND.&REFRIG. $876.77 LAB SUPPLIES W197 COAST FIRE EQUIPMENT 5709.49 SAFETY SUPPLIES 142198 COUCH AND SONS $420,280.34 CONSTRUCTION 2-9-R1 MISS COMPRESSORCOMPONENTSOFCA 1745.00 PUMP REPAIRS FUNDNO 2199 - IT DIST WORKING CAPITAL PROCESSING DATE IMIM PAGE REPORT NUMBER W43 COUNTY SANRATION DISTRICTS OF ORANGE COUNTY CLAIMSPAIDIWAW POSTINGDATEIMM WARRANT NO. VENDOR AMOUNT 142200 COMPUSA,INC. 32.930A2 COMPUTER SOFTWARE 142201 CONNEL GM PARTS I ON. $13.90 TRUCK PARTS 1422M CONSOLIDATED ELECTRICAL DIST 3299.66 ELECTRIC PARTS 142203 COOPER INDUSTRIES,INC. $5,853.39 INSTRUMENT PARTS 142M COSTAMEMAUTOSUPPLY $128.73 TRUCK PARTS 142205 COUNTY WHOLESALE ELECTRIC $10116(1 ELECTRIC PARTS 142206 CA DEPT.OF HEALTH SERVICES 3425.00 LAS SERVICES 142207 ODUGLAS J DAVIS A ASSOC.,INC. $9.141.75 MECHANICAL REPAIRS 142M OE GUELLE A SONS GLASS CO. 379.29 _ SAFETY CONSULTING SERVICES 142M OVALS SALES 3308.85 INSTRUMENT 142210 ESP NORTH $928.04 MECHANICAL SUPPLIES 142211 RASTMA4.INC. $4,9W,30 OFFICE SUPPLIES 142212 ENCHANTER,INC. $5,040.00 OCEANMONRORINGM.O. I1 W 14M13 ENVIRONMENTAL RESOURCE ASSOC. S750A0 LASSERVICES 102210 ERNST A YOUNG 357,588.00 PROFESSIONAL SERVICES M.OAB U 142215 EXECUTIVE EXCELLENCE $558.00 SUBSCRIPTION 2 142210 FLUID TECH.SALES 3809.06 INSTRUMENT SUPPLIES ^'I 102217 FMC CORP. $82,498.99 CHEMICALSP14 14MIB MARSHALL FAIRRES 378.08 DEFERRED COMP DISTRIBMION �-4 IC219 FEDERAL EXPRESS CORP. $853.0 AIR FREIGHT 142UI FIRST CHOICE CO. lsm.14 FILTERS I 142M FISHER SCIENTIFIC 3]82.96 COMMUNICATIONS EQUIPMENT 1 142222 FISHER SNSMU ENTS $193.00 LASSUPPLIES N 142221 FLAT A VERTICAL INC. 3$126.00 CONCRETE ES 142225 FIATASTEMCAL.INC. .603.80 CONCRETE CUTTING 142225 CLIFFORD .F $].SB].B] PUMP PARTS 14222E FOSSMDTNE CO. T 31,105.00 SURVEYING SERVICES M.O.S384 14222] FOSS FOUNTAIN VALLEY CO. $1,800A0 JIANITPHOTO IAL SUPPLIES 142228 FOUNTAIN VALLEY CAMERA $152." PHOTO SUPPLIES 142229 FOUNTAIN VALLEY PAINT SB10.64 PAINT SUPPLIES 142210 THE F CO. $0,92].84 ELECTRIC PARTS 142231 GET.INC. $123,272.02 OFFICE SUPPLIES 142232 GENERA LUMBER IC $107$272.95 LUM ELECTRIC ARDWARE PARTS 1422M GENERAL ELECTRIC SUPPLY CO. .2O8.84 ELECTRIC PARTS 1422M GENERAL TELEPHONE C. 10.073.01 TELEPHONE 142M DINTACCMRCHEANDAR $10,$IB PUMP PARTSIFRTINGS 142218 GOVERNMEN N STANDARDS BC. 316.00 PUBLICATIONS 142M GOVERNMENT INSTITUTES,INC. $400.00 PUBLICATIONS 1422" GRAHAM COMPANY 3400.00 ENGINEPHOTOGRING RAPHIC RVICES SUPPLIES 142240 GRAPHIC DISTRIBUTORS $1,415.32 ENGINE RAPMIC SUPPLIES 142240 GRASSY S.T.I. 33,840.74 ENGINE PARTS 142241 FOA REDA HARPER $11.509.02 SURVEYINDEFERRED COMP 14n42 HEM HARPER $1,50$2.093.00 DEFERREDDCOMP CLAIMS ADMIN. 14n" HERRCWMMANAGEMENT 32.083.31 SERVICE COMP ADMIN. 142244 HEWLPR PACHARD 51,470.90 SERVICE AGREEMENT 102245 HILTI,INC. 5109.81 TOOLS FUNDNO 9199 - JT DIST WORKING CAPITAL PROCESSINGDATE IWIM PAGE] REPORTNUMBERM43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMSPAIDIMM POSTINGDATEIMM94 WARRANT NO. VENDOR AMOUNT 142248 HOERSIGER CVS CALIF.,INC. $1,023.16 COMPRESSOR PARTS 142247 HOME DEPOT SI,WI.22 HARDWARE 142248 RS HUGHES CO,INC. S674.93 PAINT SUPPLIES 142249 ORANGE COUNTY FED CREDIT UNION 5980.00 DEFERRED COMP DISTRIBUTION 1422W ISM.INC. SIM.18 INSTRUMENT PARTS 142251 IMPERIALWESTCHEMICAL 337,181.37 FERRIC CHLORIDE NO.11-18.92 M2252 INDUSTRIAL THREADED PRODUCTS 5913.22 CONNECTORS 142253 INVINE RANCH WATER DISTRICT p.m WATER USE 14nM JH RECOGNITION CO. $766.64 SERVICE AWARDS 142255 AT COMPUTER SOURCE,INC. S6.725.N COMPUTER SOFTWARE 1422W JAMISON ENGINEERING S8,824.13 CONSTRUCTION SERVICES 142251 NYS CATERING 5822.80 DIRECTORS'MEETING EKPENSE 1422% KARS'ADVANCEDMATERMLS.INC. M.99975 MACHINE TESTING 142259 KEYS PRODUCTIVITY CENTER $139.00 TRAINING MATERIALS I'I'1 142M0 KING BEARING,INC. $1,589.28 MACHINE SUPPLIES 142M1 KNOK INDUSTRIAL SUPPLIES $1,01.75 TOOLS x 14M2 L A CELLULAR TELEPHONE CO. E548.30 SERVICEAGREEMENTS S I--1 142M] LA LIQUID HANDLING SYSTEMS 55,042.59 PUMP b0 142280 LASSAFETYSUPPLYCO. $57.12 LAS SUPPLIES o--� 142M5 WIDWW ENVIRONMENTAL SERVICES $8.323.37 WASTE DISPOSAL SERVICES 142M8 WWOFFICES OF ROBERT L.WVOIE f]08.25 LEGAL SERVICES SERVICS DD 142M1 LEGI-TIECUMITORQ SS20.00 COCTRIC PARTS ES 142M9 LINO O N NA CORP. S39D.95 ELECTRIC PARTS W 142M9 LINCOLN TROM,INC.LLIFE INS.CO. 5199.7MA0 DEFERRECONSULTING GOMPVICES- E 14M10 LONG BEACH SURPLUS f$557.112 CONSULTINLSERVICES-ENVIR.M.0.12-590 142211 LOCO BEACH SURPLUS W39.12 MISC.SUPPLIES 142212 MAIAMCO S3S9.03 SERVICE CHANICAGREEMENT 142213 MAINTENANCE PRODUCTS,INC. fS53.B.3 CONSTRICTIONSUPPLIES N42-2 142M14 MARGATE COHSTRIICTON,INC. 5850,894.00 CONSTRUCTION P2.423 142278 MATT-CILES.INC. CS 5228.95 INSTRUMENTSUPPLIES 1422M MATTK MCRN,INC. $$391% CELLULARTONP+IONEE3 14W8 CHUCK MCRANEY S]93.58 CELLULAR TELEPHONE REIMB. 1422M MICROSOONTROLS LO. E11,T90A9 INSTRUMENT SUPPLIES 142280 MIDWAY MT 5458.W PUMP TER PARTS 14=81 MIDWAY TA MSTERN VISUAL, $2,410.53 PUMPPARTS 1422U MISSION AAWESTERNVISUAL PRES. $=..53 OFFICE SUPPLIES 14NO MISSION INDUSTRIES S RE SUPPLIES .2411 UNIFOSAFETRM RENT LI 1422M MISSION INA ORLA $TRIES i7902.M UNIFORM RENTALS 1422M MONITOR WBS 5982.50 INSTRUMENT RENTAL LIES 14UN NATIONAL RENT SE CESi12839 FENCING RENTAL 1<22S8 NATIONAL SUPPLY INC.I E3,55214 VAUMBING UCKSERVICES 14MS1 NEALSUPPLY CO. f3,552.84 CHEMICALS 1422S9 NEUTRON 510,541.T3 CHEMICALS M.0.6169/ 1422M NEW HORIZONS COMPUTER CENTER $282.00 TANNING 142291 OFFICEPIORALNSIOIERIOR ES $IW.2S SAFETY GLASSES id2291 OFFICE PAWLIOHSANIERIOR RESOURCES 5100.28 OFFICE FURNITURE REPAIRS FUNDNO 91" - JT DIST WORKING CAPITAL PROCESSINGOATE IMIM PAM4 REPORTNUMBERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12RBI94 POSTING DATE 1MIM WARRANT NO. VENDOR AMOUNT 142292 THE CHMART CORP. E1,534.19 INSTRUMENT SUPPLIES 142293 ORANGE COUNTY AUTO PARTS CO. $165.48 TRUCK PARTS 1422N ORANGE COUNTY WHOLESALE $1,414.36 ELECTRIC PARTS 14220 ORANGE COURIER $59.10 COURIER SERVICES 142M ORANGE VALVE B FITTING CO. $2.20.22 FITTINGS 1422V ORRICK HERRINGTON 6 SUTCLIFFE EI,M.OD PROFESSIONAL SERVICES-C.D.P.PROGRAM 142290 OXYGEN SERVICE $2.538.09 SPECIALTY GASES 142299 COUNTY SANITATION DISTRICT 77,136.69 REIMBURSE WORKERS COMP 142M COUNTY OF ORANGE 5475.00 PERMITFEES 142301 PSOC(POOL SUPPLY OF OC) E36.64 MISC.PARTS 142302 PACIFIC PARTS E300.55 MACHINE REPAIRS 142303 PACIFIC PROCESS EQUIPMENT,INC. SIAM.95 PUMP PARTS 1423M PACIFIC BELL E134.95 TELEPHONESERVICES 142MS PACIFIC WATER CONDITIONING CO. E345.00 EQUIPMENT RENTALS fTl 142M PACTEL MERIDIAN SYSTEMS S9,202.00 TELEPHONE SYSTEM MODIFICATIONS X 14230T PAGENET $1.074.95 RENTALEQUIPMENT = 142308 PARAGON CABLE $35.78 CABLESERVICES 142309 PARTS UNLIMITED 5382.93 TRUCK PARTS 142310 PASCAL&LUDWIG,INC. E01,402.05 CONSTRUMONPI-M2 -4 142311 PASCAL AND LUDWIG E6.111.00 CONSTRUCTIONP24}1 142312 PERKIN-ELMER CORPOMTION S78.50 LAB SUPPLIES CO 142313 PERMA SEAL $2.10.00 LURE OIL 142314 PHONETICS,INC. 54,800.00 COMMUNICATIONS SUPPLY r 142315 PIERCE CHEMICAL COMPANY $283.00 LAB SUPPLIES 1 142310 PIM ORD SYSTEMS,INC. 512;604.30 RESIDUALS REMOVAL M.O.S-B91 142317 POLYMETRICS,INC. 51,262.75 LAB SUPPLIES 142318 RHONE POULENE E19,M.85 ANIONIC POLYMER M.O.111.92 142319 PYRAMID FENCE COMPANY E150.00 FENCING INSTALLATION 142M OUESTRON CORP. S2,710.00 LAB SUPPLIES 142MI R&R INSTRUMENTS E428.63 INSTRUMENTREPAIRS 14M2 REMEDYTEMP $1,207.68 TEMPORARY PERSONNEL SERVICES 142323 RESEARCH PRODUCTS IRA.CORP. E1,52O84 LAB SUPPLIES 1423M RENOLD,INC. $140.0 MECHANICAL SUPPLIES 14"25 ROMAN ENGINEERING CO. $4.457.20 INSTRUMENT SUPPLIES 142320 ROSEMOUNTAMLYTICAL $1.375.77 INSTRUMENT SUPPLIES 142327 RUSH ENGINEERING ASSOCIATES $807.60 ENGINEERING SERVICES 142328 SKC WEST 51,335.06 SAFETYSUPPLIES 142329 OR.LOUIS MNGERMANO 513,SMM DEFERRED COMP WITHDRAWAL 142330 SANTA AM ELECTRIC MOTORS $2,779.04 ELECTRIC PARTS 142331 SCHWIND AMERICA $1'538.93 FITTINGS 1423M SCIENCE APPLICATIONS INTL $187,422.34 OCEAN MONITORING M.0.6J 94 142103 R.CRAIG SCOTT&ASSOC, E91619.T2 LEGAL SERVICES-PERSONNEL ISSUES 142334 SCOTT SPECIALTY GASES,INC. $1,379.20 SPECIALTY GASES 142M SHAMROCKSUPPLY E284.70 ELECTRIC SUPPLIES 1423M SHASTA ELECTRIC E7,439.00 ELECTRIC SERVICES 142337 SHURELUCK SALES $13.280.67 PLUMBING PARTS FUNDNO DIN JT DIST WORKING CAPITAL PROCESSINGONTE IMAM PAGES REPORTNUMBERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMSPAIDIZHUI4 POSTINGDATE1MS01 WARRANT NO. VENDOR AMOUNT 1423M SIGMA CHEMICAL CO. $31.79 LAB SUPPLIES 142339 SKYPARK WALMN MEDICAL CLINIC $420.00 PRE{MPLOYMENTPHYSICALEXAMS 142340 SCAOMD UPDATE TRAINING $1,143.60 SUBSCRIPTION 142MI SO CALIF.EDISON CO. 533,BTBA2 POWER 142342 SO.CAL.OAS.CO. $114,225.64 NATURAL GAS 142M SOUTHERN COUNTIES OIL CO. 1890.02 DIESEWNLEADED FUEL 142W SOUTHSHOREWINDOWMAINT. $2.03.33 BUILDING MAINTENANCE 142345 WESTALLOY.INC. $20.00 WELDING SUPPLIES 142M SPECTRUM-HUMAN RESOURCE SYS. $1.315.0) TRAINING REGISTRATION 142347 WRY G.STREED $2.202.62 REIMS.PETTY CASH,TRAINING B TRAVEL 142US SUMMITSTEEL $1,70,66 METAL 142349 SUPER CHEM CORP. $1.20055 JANITORIALSUPMJES 142350 SURVEYORS SERVICE CO. 560.21 HARDWARE 142351 TALENT TREE PERSONNEL SERVICES 589.88 TEMPORARY PERSONNEL SERVICES 142352 TEKTRONIX.INC. $91.82 LAB SUPPLIES ITT 142353 TEXAS COMMERCE BANK $8,169.37 TRUSTEE SERVICES X 1423M THOMPSON INDUSTRIAL SUPPLY ET56.58 MECHANICAL PARTS 142355 TRAFFIC CONTROL SERVICE.INC. S2437.78 TRUCK REPAIRS (p 142M TRANE $1".73 HARDWARE 142357 TRARSMATION,INC. $6,579.22 INSTRUMENT PARTS 142358 TROPICAL PLAZA NURSERY,INC. $3.455.64 CONTRACT GROUNDSKEEPING M.0.5-11A4 142359 TRUCK S AUTO SUPPLY,INC. SST.88 TRUCK PARTS 1 142380 TRUESDAIL LABS S9,324.22 LABSERWCES LJ'I 142361 JIG TUCKER B SON,INC. $638.28 INSTRUMENTPARTS 142382 TUSTIN DODGE 553.03 TRUCK PARTS 14230 US CAD SM.W COMPUTER SOFTWARE 1423M UHLER.INC. 59,366.89 CONSTRUCTION 5-3285-33 142365 UNISOURCE810R BUTLER PAPER $621.92 OFFICE SUPPLIES 142W UNITED PARCEL SERVICE S343.29 PARCEL SERVICES 142387 VWR SCIENTIFIC $762.61 LAB SUPPLIES 14238E VALIN CORPORATION 11"3.11 MECHANICAL SUPPLIES 142369 VALLEY CITIES SUPPLY CO. S66.96 PLUMBING SUPPLIES 142370 VANIER BUSINESS FORMS $605.30 PRINTING 142971 VERNIFS PLUMBING WILD) PLUMBING SERVICES 142372 VERTEX BUSINESS INTERIORS $13,754.61 OFFICE FURNITURE 1423T3 VERTEX SYSTEMS $3.051.50 COMPUTERWTASUPPORT 142374 WARRINGTON 5115.00 SERVICE AGREEMENT 142375 WESTERN STATES CHEMICAL SUPPLY $24,010.44 CAUSTIC SOW S HYPOCHLORIDE M 0.8-12-92 S 4-13-94 1423M WEST4JTE SUPPLY CO. "IBM ELECTRIC SUPPLIES 1423" ROURKE.WOODRUFF B SPRADLIN 547,330.54 LEWLSERVICESM.0.2-19-92 142376 WOODWARD GOVERNOR CO. S500.00 ENGINEERING SERVICES 142379 XEROX CORP. 50.000.29 COPIER LEASES 14MM GEORGE YARDLEY CO. $1,053.26 VALVES 142MI JOHNSON YOKC AWA CORP. 5439.40 INSTRUMENT SUPPLIES 142382 GARY YOUNG(STATEWIDE INSTL) $2,100.00 LAB REPAIRS 142383 RICHARD S.EDGAR $200.00 DEFERRED COMP DISTRIBUTION 19 FUND NO 9199 H DIST WORKING CAPITAL PROCESSINGDATE 1MIM PAGES REPORT NUMBER RP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 12/2 POSTING DATE 1MaM SUMMARY AMOUNT 41 OPER FUND $1,300.60 02 OPER FUND 9.077.62 02 CAP FAC FUND 424,6M.42 03 OPER FUND 16M8.57 M CAP FAC FUND 139,43 M OPER FUND 4,1N.76 05 CAP FAC FUND 10.174.39 M OPER FUND 161.110 07 OPER FUND 1,060.84 A CAP FAC FUND 1,489.20 011 OPER FUND 302A2 011 CAP FAC FUND 1,309.33 014 OPER FUND 0,015.00 014 CM FAC FUND 8,415.M 0586 CRP FAC FUND 137.94 rn 07&140PERFUND 71029 X JT OPER FUND 935,107.04 = CORF 1,594,004.73 SELF-FUNDED INSURANCE FUND 14,627.0111 tz U DISTINORMNO CAPITAL 301 --i 00 63,400.3TB.19 I JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 Agenda Item (8): Consideration of roll call vote motion ratifying payment of claims of the joint and individual Districts (each Director shall be called only once and that vote will be regarded as the same for each District represented unless a Director expresses a desire to vote differently for any District). Summary See attached listing of claim payments. Recommendation Staff recommends approval of payment of claims listing. wyaoclGe�eB9SDlLB FUND NO 91" - JT DIST WORKING CAPITAL PROCESSING D 1I0511)5 PAGE 1 REPORT NUMBER M43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01/1 U95 POSTING GATE 01/11185 WARRANT NO. VENDOR AMOUNT DESCRIPTION 142420 AUCOA 557.90 INSTRUMENT SUPPLIES 142421 AS TECH COMPANY SI08,028.92 RESIDUALS REMOVAL M.0.10491 1424U ASRANALYSIS $1,340.40 ENGINE TESTING 142423 ATM AA,INC. $8,330.93 LAB SERVICES 142424 AT&T-UNIPLAN SERVICE 53.222.07 LONG DISTANCE TELEPHONE SERVICES 142425 AIRPRODUCTS&CHEMICALS $35,W4.40 OW AGREEMENT OXY GEN.SYST.M.O.8 9 142426 ALLEN PRESS,INC. $205.75 PRINTING 142427 ALLIED SUPPLY CO. $15.84 FREIGHT 142428 ALNOR INSTRUMENTS CO. 5314.29 INSTRUMENT REPAIRS 142429 AMERICAN AIR FILTER,INC. $1.217.56 FILTERS 1424M AMERICAN FLEET PARTS $118.57 TRUCK PARTS 142431 AMERICAN METAL BEARING CO. $779,06 MACHINE REPAIRS 142432 ANAHEIM SEWER CONSTRUCTION $11,632.58 SEWER REPAIRS 1424M AND[MR-DISTRIBUTION $423.9,1 ELECTRIC SUPPLIES 1424M A-PLUS SYSTEMS 51,552.40 NOTICES&ADS 142435 APPLIED BIOSYSTEMS,INC. $716.00 LAB SERVICES 1424M ARMOR-VAC $252.00 VACUUM TRUCK SERVICES 142437 ARTS DISPOSAL SERVICE.INC. $282.20 WASTE DISPOSAL 142438 BFI MEDICAL WASTE SYSTEMS $119.80 WASTE DISPOSAL 142439 BKK LANDFILL 52,759.30 RESIDUALS REMOVAL M.O.10.9.91 142440 BRW SAFETY&SUPPLY $180.68 SAFETY SUPPLIES 142441 BATTERY SPECIALTIES $1,267.26 BATTERIES 142442 BAXTER DIAGNOSTICS.INC. $4,790.55 LAB SUPPLIES 142443 BEACON BAY ENTERPRISES,INC. 5346.35 TRUCK WASH TICKETS 142444 BELL SECURITY 52,05815 SECURITY SERVICES 142445 BLASIUS ELECTRIC TRUCK,INC. 5108." TRUCK PARTS 142446 BLOOMBERG L.P. $4,832.59 FINANCIAL MONITORING M.O.41493 142447 BOERINGER MANNHEIM $99.58 LAB SUPPLIES 142MB BOISE CASCADE C£C PRODUCTS $49.31 OFFICE SUPPLIES 142449 BOLSA RADIATOR SERVICE $63.00 TRUCK REPAIRS 1424M BOYLE ENGINEERING CORP. $25,829.T2 ENGINEERING SERVICES P248,3-38 142461 BRITHINEE ELECTRIC 54,604.32 ELECTRIC PARTS 142452 C.P.I. $671.88 LAB SUPPLIES 142453 CS COMPANY $7.261.14 PLUMBING SUPPLIES 1424M CAD VENTURES S530AS COMPUTER SOFTWARE 142465 CAL-GLASS FOR RESEARCH,INC. $21236.89 LAB SUPPLIES 1424% CALTROL,INC. $144.71 INSTRUMENT PARTS 142457 CALIFORNIA AUTOMATIC GATE S1.050.49 SERVICE AGREEMENT 142458 JOHN CARDLLO ENGINEERS $29.00 ENGINEERING SERVICES P1-36 142459 CENTURY SAFETY INST.&SUPPLY $4.670.17 SAFETY SUPPLIES 142460 CERFNET $71.10 COMPUTER SERVICES 142461 CLARK CONSULTANTS $1.950.00 ELECTRICAL CONSULTING 142462 COAST FIRE EQUIPMENT $316.46 SERVICE AGREEMENT 142463 COUCH AND SONS $25.mS5 CONSTRUCTION 2-M-1 14248/ COUCH&SONS 5212,112.00 CONSTRUCTION 11-17-1 142465 COMPRESSOR COMPONENTS OF CA $12.263.50 ENGINE PARTS FUNONO 9199 - JT DIST WORKING CAPITAL PROCESSINGD 1/ M PAGE2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01111415 POSTING DATE 01111M WARRANT NO. VENDOR AMOUNT 1424M COMPUSA,INC. $872.70 COMPUTER SOFTWARE 142467 CONNEL GM PARTS I DIV. $22.75 TRUCK PARTS 142488 CONSOLIDATED ELECTRICAL DIST $294.20 ELECTRIC PARTS 142469 CONTINENTAL AIR TOOLS INC. $18631 TOOLS 142470 CONVERSE CONSULTANTS O C $26,810.58 CONSULTING SERVICES M.0.0.11-93 142471 COOPER INDUSTRIES,INC. E114.67 ENGINE PARTS 142472 COUNTY WHOLESALE ELECTRIC $873.23 ELECTRIC PARTS 142473 NAD'ARCYCOMPANY $139.61 MECHANICAL PARTS 142474 DATA-CAL CORP. 515715 COMPUTER SOFTWARE 142475 DELTA DENTAL PLAN OF CALIF. $31,246.45 DENTAL INSURANCE PLAN 142476 DEZURICKAND/ORCSCO. $208.35 VALVES 142477 DIGITAL EQUIPMENT CORP. 517,046.45 COMPUTER SOFTWARE CONSULTANT 142470 DIONEX CORP. $460.68 LAB SUPPLIES 142479 DOVER ELEVATOR COMPANY $958.04 ELEVATOR MAINTENANCE 1424M DUNN EDWARDS CORP. $W8.08 PAINT SUPPLIES 142481 EJ L SASSOC. $1,586.31 PROFESSIONAL SERVICES 142482 ESP NORTH $417,42 HARDWARE 142483 EASTMAN,INC. $4,918.30 OFFICE SUPPLIES 1424N ENCHANTER,INC. $3,380.00 OCEAN MONITORING M.0.6.10.92 142485 FMC CORP. $31,463.T CHEMICALS M.O.9.14-94 142486 FALCON DISPOSAL SERVICE $5.939.07 RESIDUALS REMOVAL M.O.10.9�91 142487 FILTERLINE CORP. $505.34 FILTERS 142485 FIRST AMERICAN TITLE INSURANCE $350A0 TITLE REPORT 142489 FIRST CHOICE $1,134.00 COMMUNICATIONS EQUIPMENT 142490 FISHER SCIENTIFICCO. $553.33 LAB SUPPLIES 142491 FLOMAX PRODUCTS,INC. 71,640.68 INSTRUMENT PARTS 142492 FOUNTAINVALLEYCAMERA $21.01 PHOTO SUPPLIES 142493 FOUNTAIN VALLEY PAINT $269.95 PAINTSUPPLIES 1424N THE FOXBORO CO. $1,56662 INSTRUMENT PARTS 142495 GET,INC. $IBM." OFFICE EQUIPMENT 1424% GANAHL LUMBER CO. 52,153.26 LU ISER0INRDWARE 142497 GARRATT-CALLAHAN COMPANY $3,019.64 CHEMICALS 142498 GATES FIBERGLASS INSTALLERS 5450.00 FIBERGLASS REPAIRS 142499 GENERAL TELEPHONE CO. $2,676.54 TELEPHONE SERVICES 142WO GIERUCH-MITCHELL,INC. $9.210.23 PUMP PARTS 142MI GRAPHIC DISTRIBUTORS $274.78 PHOTOGRAPHIC SUPPLIES 142502 GRASSY S.T.I. 56,438.65 ENGINE PARTS 142503 DOA CONSULTANTS $8,658.00 SURVEYING SERVICES M.0.B8.94 1425N DAVID R.GRIFFIN $9,888.65 LEGAL SERVICES-TECHRE PIPE M.0.9.1494 142505 DAVID M.GRIFFITH&ASSOC. $3,657.72 PROFESSIONAL SERVICES-G.M.RECRUITMENT 1425M HACH COMPANY $933.68 LAB SUPPLIES 142507 HARRINGTON INDUSTRIAL PLASTIC $2"A3 PLUMBING SUPPLIES 142508 HAWKINS ASSOCIATES $3,000.00 LAB EQUIPMENT 1425M HOLMES B NARVER,INC. $60.461.31 ENGINEERING SERVICES PIJ4 142510 HOME DEPOT $147.38 HARDWARE 142511 RS HUGHES CO.INC. $419AS PAINT SUPPLIES FUNDNO 9199 - JT GIST WORKING CAPITAL PROCESSING D 1105M5 PAGE 3 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01111195 POSTING OATS 01I11M5 WARRANT NO. VENDOR AMOUNT 14n12 IPCO SAFETY CIO PACIFIC SAFETY $3,893.55 SAFETY SUPPLIES 142513 I R W A $375.00 TRAINING REGISTRATION 142514 IMPERIAL WEST CHEMICAL $129,177.95 FERRIC CHLORIDE M.O.1 IA"2 142515 INDUSTRIAL THREADED PRODUCTS 50.02 CONNECTORS 142516 INTERSTATE BATTERY SYSTEMS 5820.10 BATTERIES 142517 IRVINE RANCH WATER DISTRICT $76.0 WATER USE 14n1B ISCO,INC. SI.W7.25 INSTRUMENT REPAIRS 14n19 n PRINTING SERVICES $1,383.04 PRINTING 1425M JAMISON ENGINEERING 529,059.78 C0NSTRUC110N SERVICES I42%H GREAT WESTERN SANITARY SUPPLY. $961.67 JANITORIAL SUPPLIES 442522 JIMS SUSPENSION SERVICE Sn.00 TRUCK REPAIRS 1425M AF JOHNSON COMPANY $4.917.49 COMMUNICATION EQUIPMENT 142524 JOHNSTONE SUPPLY $1,221.551 ELECTRIC SUPPLIES 142525 KING BEARING,INC. $452.75 MACHINE SUPPLIES 1425M KNOX INDUSTRIAL SUPPLIES $2,612.65 TOOLS 142627 L A CELLULAR TELEPHONE CO. $73.97 SERVICE AGREEMENT 142528 LAB SAFETY SUPPLY CO. S71.25 LAB SUPPLIES 142M LEE B RO CONSULTING ENGR. $18,586.97 ENGINEERING SERVICES P1402 14MM LESSONS IN LEADERSHIP $2.=110 TRAINING REGISTRATION 142531 UMITORQUE CORP. 5360.05 ELECTRIC PARTS 142532 SOHO-LYNCH CORP. $735.48 JANITORIAL SERVICES 1425M MSC APPLIED ENVIRONMENTAL $971.80 OCEAN MONITORING M.O.6-10-92 1425M MPS $97.04 PHOTOGRAPHIC SERVICES 142535 MACOMCO $577.20 SERVICE AGREEMENT 142536 MANDIC MOTORS $40.00 TOWING SERVICES 142537 MANLEYS BOILER REPAIR CO,INC. $8,900.00 BOILER REPAIRS 142538 MARGATE CONSTRUCTION,INC. 5998.00 CONSTRUCTION SERVICES 142539 MCWELCORACK4WROXCO. 51,172.= TOOLBOX 142540 MEDLIN CONTROLS CO. $1,288.79 INSTRUMENT SUPPLIES 142UI METALUBE CORP. &WAS JANITORIAL SUPPLIES 142542 MIDWAY MFG.O MACHINING 53,307.92 MECHANICAL PARTS 142543 MIN ENGINEERING AND SALES SINAS INSTRUMENT 142W MISSION INDUSTRIES $3.246.74 UNIFORM RENTALS 142515 MLADEN BUNTICH CONSTRUCTION $154,117.90 CONSTRUCTION W-IA 142546 NATIONAL PLANT SERVICES,INC. sBan11 VACUUM TRUCK SERVICES 14250 NEUTRON $13.620.52 CHEMICALS M.O.&10-91 142518 NEOTRONICS $01.04 INSTRUMENTREPAIRS 142549 CITY OF NEWPORT BEACH 557.60 WATER USE 1425M ORANGE COUNTY WHOLESALE $9.267.63 INSTRUMENTSUPPLIES 142551 ORANGE VALVE B FITTING 00. $8BT.24 FITTINGS 142552 OWL SCIENTIFIC PLASTICS 5355.42 LAB SUPPLIES 14250 OXYGEN SERVICE $2,544.07 SPECIALTY GASES 1425M PSI S627.45 MECHANICAL PARTS 1425SS PSSI $1,167.50 SEWER VIDEO INSPECTION 14250 IPCO SAFETY 52'wn SAFETY SUPPLIES 142567 PACIFIC BELL 527.50 TELEPHONE SERVICES FUND NO 9199 - JT GIST WORKING CAPITAL PROCESSING O U0595 PAGE 4 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMSPAID0AIM5 POSTING DATE 01I1 IM5 WARRANT NO. VENDOR AMOUNT 1425N PACIFIC WALK-IN MEDICAL 3110.00 MEDICAL SERVICES 1425N PACTEL MERIDIAN SYSTEMS 531N TELEPHONE SYSTEM MODIFICATIONS 142M R.F.PAULUS.INC. $10.900.12 ENGINEERING SERVICES 142561 KPMG PEAT MARWICK CPA $17.061.00 AUDITING SERVICESM.0.611.94, 12-14IM 142562 PERKIN-ELMER CORPORATION $797.50 LAB SUPPLIES 142503 RHONE POULENE $6,810.41 ANIONIC POLYMER M.0.3-11-92 142564 HAROLD PRIMROSE ICE $112.N ICE 142M PROTOTYPE.INC. 53,300.00 SERVICEAGREEMENT MESS PULSAFEEDER $3,730.99 PUMP PARTS 142567 OUESTRON CORP. $1,510.00 LAB SUPPUES 142N8 RPM ELECTRIC MOTORS $115.29 ELECTRIC MOTOR 142M RB R INSTRUMENTS S2N.02 INSTRUMENT 142570 RAINBOW DISPOSAL CO. $1.715.43 TRASH REMOVAL 142571 THE REGISTER 51,291.17 NOTICES&ADS 142572 RELIABLE POWER METERS $24,086.93 COMPUTER SOFTWARE 142573 REMEDY TEMP $2,553.55 TEMPORARY PERSONNEL SERVICES 142574 MCJUNKIN.REPUBLIC SUPPLY 5726.13 PLUMBING SUPPLIES 142575 RENOLO,INC. $176.32 MECHANICAL SUPPLIES 142576 ROYCE PRODUCTIONS S2,ON.N VIDEO PRODUCTION SERVICES 1425T7 RYAN-NERCO 5308.10 PUMP PARTS 142579 JOSEPH T.RYERSON B SON,INC. 32,329.83 METAL 142579 SAN DIEGO SAFETY COUNCIL N,928.10 TRAINING REGISTRATION 142NO SANTA AM ELECTRIC MOTORS 52.00511 ELECTRIC REPAIRS 142581 SANTA FE INDUSTRIAL PLASTICS $30.49 PLUMBING SUPPLIES 142582 SANWA BANK 623,854.10 CONSTRUCTION RETENTION 141-IA 142583 SCHULER ENGINEERING CORP. A2,063.67 CONSTRUCTION SJB 142584 SCHWINGAMERICA $7697 FREIGHT 142585 SEA COAST DESIGNS $2.711.83 OFFICE FURNITURE 142588 SHAMROCKSUPPLY $I'M." HAROWARENOOLS 142587 SHURELUCK SALES $1,024.20 PUMP PARTS 14206 SIGMACHEMICALCO. $219.35 LAR SUPPLIES 142599 SO CALIF.EDISON CO. $255.63 POWER 142590 SOUTHERN COUNTIES OIL CO. $8,014A4 DIESEMNLEADED FUEL 142591 SPARKLETTS DRINKING WATER $60.75 DRINKING WATERICOOLER RENTALS 142592 STAMEN Z.SPASSOFF P.E. 51,BW.00 ENGINEERING SERVICES J-19.2 142593 STANDARD 8 POORS CORP. 52.500.00 C.O.P.ANNUAL SURVEILLANCE FEE 1425" CAMML G.STARK 6 ASSOC. SN.N ELECTRIC PARTS 142595 STATE STREET BANK 55,874.72 TRUSTEE SERVICES 142596 GARY 0.STREED $1,528.81 MIMS.PETTY CASH,TRAINING S TRAVEL 142597 SUMMIT STEEL 3533.59 METAL 142596 TCH ASSOCIATES SN.73 LAB SUPPLIES 142599 TEKDMULICS $780.00 MECHANICAL REPAIRS 142600 TEKTRONM,INC. $771.65 LAB SUPPLIES 142801 THOMAS FISH CO. 31911.41 LAB SUPPLIES 142N2 THOMPSON INDUSTRIAL SUPPLY $10.52 MECHANICAL PARTS 142N3 TONYS LOCK 6 SAFE SERVICE 5534.95 LOCKS 6 KEYS FUND NO 91M - !r DIST WORKING CAPITAL PROCESSING O 19 5 PAGES REPORTNUMBERAPQ COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 0111195 POSTING DATE O1I1195 WARRANT NO. VENDOR AMOUNT 14M09 TRAVEL EXECUTIVES $1.230.00 TRAVEL SERVICES M.OA6.94 14MD5 JO TUCKER 8 SON,INC. $203.12 INSTRUMENT PARTS 142606 UHLER.INC. $179,942.17 CONSTRUCTION SJ2 M 142607 UNITED PARCEL SERVICE $329.13 PARCEL SERVICES 142M VV SCIENTIFIC $592.93 LAB SUPPLIES 142609 VAUNCORPCRATION $M.47 MECHANICAL SUPPLIES 14M10 VALLEY CITIES SUPPLY CO. $2.020.45 PLUMBING SUPPLIES 14M11 VERNeS PLUMBING $1,723.79 PLUMBING SERVICES 14M12 VORTEX INDUSTRIES 5693.34 BUILDING REPAIRS 14M13 WATERS CORPORATION $3,674.O1 LAB SUPPLIES 142614 WESTERN STATES CHEMICAL SUPPLY SM,296.45 CAUSTIC SCAR 8 HYPOCNLORIDE M.O.8.12-92$&13-94 142615 WEST-LITE SUPPLY CO. 5259.17 ELECTRIC SUPPLIES 14M16 VIESCO 55,517.60 INSTRUMENT SUPPLIES 142617 WIIEG $IWA1 LAB SUPPLIES 14MIS XEROX CORP. 55,434.25 CDPIER LEASES 14MIS GEORGE YARDLEY CO. f53O.60 PLUMBING PARTS SI.M.083.97 SUMMARY AMOUNT 01 OPER FUND $1201.98 02 OPER FUND 8,4W.55 02 CAP FAC FUND 26,2602E 03OPERFUND M. M.65 M CAP FAC FUND 27,M.18 05 OPER FUND 2.548.76 05 CAP FAC FUND 212.M.84 06 OPER FUND 229.73 OT OPER FUND 2,263.05 07 CAP FAC FUND 7,781.72 011 OPER FUND 284.62 011 CAP FAC FUND 212,112A0 013 OPER FUND 6.50 014 OPER FUND 103.89 $14 CAP FAC FUND 481,M3.15 O586 OPER FUND 46.70 0350 CAP FAC PUND 12,145.M OT814 OPER FUND 139.61 JT OPER FUND 476.849.49 CORE 2M,OB7A4 SELF-FUNDED INSURANCE FUND 31,246A!i JT DIST WORKING CAPTAL 11226ILM $1,869.083.97 FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE Ulm PAGE 1 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 0125A POSTING DATE SI725195 WARRANT NO. VENDOR AMOUNT DESCRIPTION 142643 ABM BUSINESS MACHINES $29062 OFFICE SUPPLIES 142644 AG TECH COMPANY $87,626,46 RESIDUALS REMOVAL N.O.IM991 14MIS AT&T-PROWATTS $1,086.32 LONG DISTANCE TELEPHONE SERVICES 142US ADOBE SYSTEM,INC. $221.92 COMPUTERSOFTWARE 142 17 ADVANCED ENGINE TECH CORP. $2,250.00 ENGINE TESTING 142649 ADVANCO CONSTRUCTORS,INC. S409,949.99 CONSTRUCTION PI-38 142 19 ADVANCO CONSTRUCTORS.INC. $100,000.00 CONSTRUCTION P145 142650 AIR PRODUCTS&CHEMICALS $18.037.20 CM AGREEMENT OXYGEN.SYST.M.O.6.94I9 142651 ALFA-LAVAL.INC. $1,064.80 INSTRUMENTPARTS 142652 ALPHA BETA 00 S44 $116p6B.79 REFUND USER FEE OVERPAYMENT 142553 AMER SOCIETY OF CIVIL ENG. f IMI FREIGHT 1426M AMERICAN AIR FILTER.INC. $57.40 FILTERS 142655 AMERICAN SOD,OF SAFETY ENO. E195.0D TRAINING REGISTRATION 142656 ANAHEIM SEWER CONSTRUCTION $12,712.93 SEWER REPAIRS 142657 A-PLUS SYSTEMS $735.&1 NOTICES&ADS 14200 ACS(APPLIED COMPUTER SOLUTION) $25.558.38 OFFICE EQUIPMENT 142659 ABC LABORATORIES E4,230.00 LAB SERVICES 142660 ARTS DISPOSAL SERVICE,INC. $5 .40 TOXIC WASTE REMOVAL 142MI ASBURY ENVIRONMENTAL SERV. $35.00 WASTE OIL REMOVAL 142662 ASPHALT INSTITUTE $37S.W SEMINAR REGISTRATION 142W3 AMSA S42500 TRAINING REGISTRATION 142W ATKIWJONES COMPUTER SERVICE $321.3D SERVICE AGREEMENT 142WS AUTODESK S2,220.49 COMPUTER SOFTWARE 142656 AUTOMATIC DATA PROCESSING $5,914.97 PAYROLL SERVICES 142%7 BKK LANDFILL E3,ODON RESIDUALS REMOVAL M.OA D9.91 142668 BRW SAFETY&SUPPLY $550.02 SAFETY SUPPLIES 142W9 BTG,INC. sm." OPERATING SUPPLIES 142670 BANANA BLUEPRINT $1.027.40 PRINRNGM.0.1I4)7-w 142871 BANCROFT.WHITNEY CO.. S522.59 PUBLICATION 142M BATTERYSPECIALTIES S433.27 BATTERIES 142673 BAXTER DIAGNOSTICS,INC. 53,788.77 LAB SUPPLIES 142674 BELL SECURITY $610.00 SECURITY SERVICES 142575 BID-RAD LABORATORIES 587.58 LAB SUPPLIES f42676 BUSH&ASSOCIATES,INC. $17,932.00 SURVEYING SERVICES MO.6d94 142677 BUY-CHEMDISTRIBUTORS SSS2.48 JANITORIAL SERVICES 142676 CEM CORPORATION $453.06 LAB SUPPLIES 142679 C.L.TECHNOLOGY $720.00 GAS ANALYSIS SERVICES 142680 CS COMPANY 58,740.03 PLUMBING SUPPLIES 142681 CAUFORNWAUTOMATIC GATE $190.00 SERVICEAGREEMENT 142M CALSCIENCE ENVIRONMENTAL LABS $2,275.W LAB SERVICES 142683 JOHN CARDLLO ENGINEERS $30,875.23 ENGINEERING SERVICES PI-W 142684 CASE SWAYNE CO.,INC. $0,913.83 REFUND USER FEE OVERPAYMENT 142685 CENTURY SAFETY INV.B SUPPLY $6.299.28 SAFETYSUPPLIES 14NN CERFNET $40.35 COMPUTER SERVICES 142887 CHEM SEARCH $544.35 CHEMICALS 142685 CHIPCOM CORP. E190.75 INSTRUMENT REPAIRS (` FUND NO 9199 - JT DIST WORKING CAPITAL PROCESSING DATE 11IMS PAGE 2 REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMSPAID01RSR4 POSTINGDATEM5195 WARRANT NO. VENDOR AMOUNT 142689 COAST RUBBER STAMP 8103.44 OFFICE SUPPLIES 1426N COBRA RESOURCES.INC. 8120.00 TRAINING REGISTRATION 142691 COLORADO MEMORY SYSTEMS $133.32 COMPUTER SOFTWARE 142692 PCSC C/O COMPRESSOR COMPONENTS $24.667.00 ENGINE PARTS 142693 COMPUSERVE $181.30 COMPUTER SERVICES 142694 CONNEL GM PARTS I DIV. 857.99 TRUCK PARTS 14NO CONSOLIDATED ELECTRICAL DIST 81,326.64 ELECTRIC PARTS 1426M CONTINENTAL AIR TOOLS INC. 8258.79 TOOLS 142897 CONTROLCO 8272.33 ELECTRIC SUPPLIES 14MM COOK BROTHERS $516.24 VALVE 1426" COOPER INDUSTRIES,INC. $208.23 ENGINE REPAIRS 1427M COSTA MESA AUTO SUPPLY $168.07 TRUCK PARTS 142701 COUNTY WHOLESALE ELECTRIC $1.575.30 ELECTRIC PARTS 142702 STATE OF CAUFORNIA $3.498.00 HAZARDOUS WASTE TAX 142703 STATE OF CALIFORNIA $1.653.40 DIESEL USE TAX 1427N STATE BOARD OF EQUALMATK3N $140.25 UNDERGROUND FUEL STORAGE FEE 142MS SWRCB $52045 WASTE OIL DISPOSAL 142M DAILYPILOT 844.00 NOTICES BADS 1427M DOUGLAS J.DAVIS 6 ASSOC. $2,951.14 SAFETY CONSULTING SERVICES 1427M DELL COMPUTER CORP. 8849.00 SERVICE AGREEMENT 1427M DIGITAL EQUIPMENT CORP. 8800.06 OFFICE EQUIPMENT 142710 DISPOSABLE WASTE SYSTEMS 84.749AS MECHANICAL PARTS 142711 DUNN EDWARDS CORP. 8144.92 PAINT SUPPLIES 142712 EDA(ENGINEERING DESIGN AUTO) $14.740.67 COMPUTERSOFTWARE 142713 EASTMAN,INC. 8333.50 OFFICE SUPPLIES 142714 EDWARDS DIV.OF CIS BLDG SYS. $2.664,50 SERVICE AGREEMENT 142715 ELAN PHARMA $10.00 REFUND USER FEE OVERPAYMENT 142716 ENCHANTER,INC. $3,360.W OCEANMONITORINGM.O.6.10412 142717 ENVIRONMENTAL SAMPLING BUFF. $21.63 LAB SUPPLIES 142718 ERNSTSYOUNG 828,427.00 PROFESSIONAL SERVICES NLO.64L94 142719 ERSHINGS,INC. 86,420.65 PIPE 142720 FMC CORP. $10.219.82 CHEMICALS 142T21 MARSHALL FAIRRES $78.08 DEFERRED COMP DISTRIBUTION 142722 CLIFFORD A-FORKERT $780.80 SURVEYING SERVICES M.0.64494 142723 GST,INC. 8961.23 OFFICE SUPPLIES 142724 CITY OF GARDEN GROVE 839.500.D0 SEWER MANHOLE REHAB M.0.641.94 142725 GEMTECH INDUSTRIES SO." REFUND USER FEE OVERPAYMENT 142720 GENERALCONTAINEROORP. $2,531.42 REFUND USER FEE OVERPAYMENT 142727 GENERAL ELECTRIC SUPPLY CO. $1,310.49 ELECTRIC SUPPLIES 142726 GENERAL TELEPHONE CO. 88,192.11 TELEPHONE SERVICES 142729 GEORGE LEECH S ASSOCIATES $205.63 INSTRUMENTSUPPLIES 142"0 GIERLICHWITCHELL,INC. $21.795.12 MECHANICAL PARTS 142731 GRAHAMCOMPANY 8250.D0 INSTRUMENT REPAIRS 142732 GRASBYS.T.I. $4.131.27 ENGINE PARTS 142733 DGA CONSULTANTS $3,586.00 SURVEYINGSERVICESM.O.8-0-94 1427M DAVID R.GRIFFIN $169.375.80 LEGAL SERVICES-TECHRE PIPE M.0.9-14.94 FUNDNO 91" - JT DIST WORKING CAPITAL PROCESSING DATE 1116135 PAGES REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CINMSPAIDOInWSIl POSTING DATE Ola5I95 WARRANT NO. VENDOR AMOUNT 1427M GULTONSTATHAM TRANSDUCERS.INC. 5766.M REFUND USER FEE OVERPAYMENT 142736 HARBOUR ENGINEERING $11,3M.43 PUMP PARTS 142137 FREDA HARPER $1,500.00 DEFERRED COMP DISTRIBUTION 142M HARRINGTON INDUSTRIAL PLASTIC $419.0 PLUMBING SUPPLIES 142739 HAULAWAY CONTAINERS $2,200.00 CONTAINER RENTALS 142740 HEALTHCARE MEDICAL CENTER $21,M2.08 REFUND USER FEE OVERPAYMENT 142741 EG HELLERS SON,INC. $121.57 TOOLS 142742 HERTZ CLAIM MANAGEMENT 52,083.33 WORKERS COMP CLAIMS ADMIN. 142743 HOLMES 6 NARVER.INC. 25,334.48 ENGINEERING SERVICES PlJ 1427" HOME DEPOT 529.56 HARDWARE 142745 HDMEXX INTERNATIONAL CORP. 570.53 REFUND USER FEE OVERPAYMENT 142746 RS HUGHES CO,INC. $06.97 SAFETY SUPPLIES 142747 CRY OF HUNTINGTON BEACH $16,725.75 WATER USE 142748 ORANGE COUNTY FED.CREDIT UNIONS $860.00 DEFERRED COMP DISTRIBUTION 142749 IPCO SAFETY 5307.55 SAFETY SUPPLIES 142750 ISCO,INC. S441.97 INSTRUMENT SUPPLIES 142751 IMPERIAL WEST CHEMICAL $168.661.06 FERRIC CHLORIDE M.O.11-1&92 142752 INDUSTRIAL THREADED PRODUCTS STS31 CONNECTORS 142753 INN AT THE PARK 5962.50 REFUND USER FEE OVERPAYMENT 142754 INORGANIC VENTURES $765.37 LAB SUPPLIES 14270 IRVINE RANCH WATER DISTRICT $5.74 WATER USE 142756 J2 PRINTING SERVICES $1,813.29 PRINTING 142757 AT COMPUTER SOURCE,INC. 57.W712 COMPUTER SOFTWARE 14270 JAMISON ENGINEERING $1,438.70 CONSTRUCTION SERVCES 142759 GREAT WESTERN SANITARY SUPPLY. $62.45 JANITORIAL SUPPLIES 142MD JOHNSTONE SUPPLY $314.86 ELECTRIC PARTS 142M1 THE KEITH COMPANIES $480.00 ENGINEERING SERVICES} R 1427U KING BEARING,INC. $2.081.21 HARDWARE 142763 KNOX INDUSTRIAL SUPPLIES $70.76 IIAROWARF/SAFETY SUPPLIES 142M4 KURTZ $508.60 INSTRUMENTPARTS 142M5 L A CELLULAR TELEPHONE CO. 5557.61 CELLULAR TELEPHONE SERVICES 142M LA LIQUID HANDLING SYSTEMS $563.05 PUMP PARTS 142M7 LAB SAFETY SUPPLY CO. $219,03 LAB SUPPLIES 142M8 LAWICRANDAL,INC. $4,910.00 ENGINEERING SERVICES 142769 LEGI-TECH 5320.00 COMPUTER SERVICES 142770 LEE B RO CONSULTING ENGR. $46.357,17 ENGINEERING SERVICES PI 4D-1 142771 LESLIE CONTROLS 5286.15 VALVE REPAIRS 1427" LIEBERT CORPORATION $2.113 92 INSTRUMENT PARTS 142773 LIMITOROUE CORP. 53M47 ELECTRIC PARTS 142774 K.P.LINDSTROM.INC. 114,147.77 CONSULTING SERVICES-ENVIR.M.O.12-9-N 142T75 LORAIN PRODUCTS $1,31775 SERVICE AGREEMENT 1427M SOHO-LYNCH CORP. $1908.47 JANITORIAL SERVICES 142777 MDT BIOLOGIC COMPANY 5477.00 SERVICE AGREEMENT 142778 MADIEK $33432 JANITORIAL SUPPLIES 142)M MARGATE CONSTRUCTION.INC. $170,994.00 CONSTRUCTION P242-2 142780 MARVAC ELECTRONICS S4413 INSTRUMENT SUPPLIES r FUNDNO 91M JT DIST WORKING CAPITAL PROCESSINGDATE 1118195 PAGE4 REPORTNUMSERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMS PAID 01/25M POSTINGDATEOVISMS WARRANT NO. VENDOR AMOUNT M2781 MATT-CHLOR,INC. $1,058A5 CHLORINATION SUPPLIES 142782 MEDLIN CONTROLS CO. $1.629.76 INSTRUMENT SUPPLIES 142783 MEMBREX $349.30 LAB SUPPLIES 1427M MERRILL LYNCH CAPITAL MARKETS $74,230.14 REMARKETING AGREEMENT 142785 METROSONICS.INC. $1,983.30 INSTRUMENT SUPPLIES 1427M MILLTROMCS $2.043.35 INSTRUMENT SUPPLIES 142787 MISSION INDUSTRIES $3,237.36 UNIFORM RENTALS 142788 MORGAN CRANE CO.,INC. $SBOAO TRUCK REPAIRS 142789 MORTON SALT $500.52 SALT 142M NATIONAL RENT A FENCE CO. $128.59 FENCING RENTAL 142791 NEAL SUPPLY CO. S4,663.86 FREIGHT 142792 NESLAB INSTRUMENTS 5430.2E LAB SUPPLIES 14270 NEUTRON $0.655.03 CHEMICALSM.0.8-1M1% 1427M OCAAPPLIED OPTICS 5385.4E REFUND USER FEE OVERPAYMENT 142705 OCCUPATIONAL VISION SERVICES $283.79 SAFETYGLASSES 14270 OFFICE PAVILIONWINTERIOR RESOURCES $24A1 FURNITURE REPAIRS 142797 THE OHMART CORP. 5115." INSTRUMENTSUPPLIES 142788 ORANGE COUNTY WHOLESALE $7,512.25 ELECTRIC SUPPLIES 14279E ORITEX CORP. $1.391.05 MECHANICAL SUPPLIES 1428M OXYGEN SERVICE 587.47 SPECIALTY GASES 142801 COUNTY SANITATION DISTRICT 59,488.96 REIMBURSE WORKERS COMP 142002 ORANGE COUNTY WATER DISTRICT $121,565.O0 GAP WATER USE M.O.GP93 142803 PACIFIC PARTS $4.482.0 COMPUTER EQUIPMENT 1420N IPCO SAFETY $2,034.51 SAFETY SUPPLIES 142WS PACIFIC BELL 5259.69 TELEPHONE SERVICES 14280E PACIFIC WATER CONDITIONING CO. 5299.00 EQUIPMENT RENTALS 142W7 PAGENET $1,1O0.85 RENTALEGUIPMENT 14280E PARAGON CABLE $35.78 CABLE SERVICES 142809 PARKHOUSETIRECO. $1,757.14 TRUCK PARTS 142610 PASCAL B LUOWIG,INC. E70,012.80 CONSTRUCTION PI.38-2 142511 R.F.PAULUS.INC. $12,SBSAO CONSTRUCTION SERVICES 142612 PIMA BRIG SYSTEMS,INC. $112,097.98 RESIDUALS REMOVAL M.O.M.91 142813 RHONE POULENE $27,2W5 ANIONIC POLYMER M.0.1l I-M 142814 PRIME TECHNOLOGY $304.38 INSTRUMENT REPAIRS 142915 PROFESSIONAL SERVICE IND. $1,976.00 SOILTESTING 142816 PULSAFEEDER 5428.52 PUMP PARTS 142817 QUESTION CORP. $IO9.00 LAB SUPPLIES 142B1B R.M.ENGINEERED PRODUCTS $6,369.86 MECHANICAL SUPPLIES 142819 R M CONTROLS $17.24 INSTRUMENT PARTS 142B20 R&R INSTRUMENTS $1,706.16 ELECTRIC PARTS 142821 RED WING SHOES $315.01 REIMBURSABLE SAFETY SHOES 142822 THE REGISTER $52.0 NOTICES B ADS 142823 REISH MARINE STUDIES,INC. $1.600.O0 OCEAN MONITORING 142824 MCJUNKIN-REPUBLIC SUPPLY $9.59 HARDWARE 142825 SB THOMAS $21.537.17 REFUND USER FEE OVERPAYMENT 1428M SAWA AM ELECTRIC MOTORS $25LS2 ELECTRIC PARTS FUND NO SIN - JT DIST WORKING CAPITAL PROCESSINGMTE 1118195 PAGES REPORT NUMBERAP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CLAIMSPAID012596 POSTINGDATE0M5115 WARRANT NO. VENDOR AMOUNT 142827 SAWA FE INDUSTRIAL PLASTICS SM." PLUMBING SUPPLIES 142826 SCIENCE APPLICATIONS INTL E242,413.N OCEAN MONITORING M.O.6-0-94 142629 R.CRAIG SCOTT B ASSOC. $5.209.75 LEGAL SERVICES-PERSONNEL ISSUES 142830 SCOTT SPECIALTY GASES,INC. E753.49 SPECIALTY GASES 142031 SEA COAST DESIGNS E9E3.85 OFFICE FURNITURE 142832 SHAMROCK SUPPLY E2,067.33 SAFETY SUPPLIES 142833 SHURELUCKSALES $0.775.10 MECHANICAL PARTS 1428M SIOUX HONEY ASSOC. E9,305.52 REFUND USER FEE OVERPAYMENT 142835 SKYPARK WALK-IN MEDICAL CLINIC $4,41D,W PRE-EMPLOYMENT PHYSICAL EXAMS 1420M SMITH-EMERY CO. $724.00 SOIL TESTING M.O.7-17-91 142831 SOCOASTAIROUALITY $995.20 MRMITFEES 142838 SO CALIF.EDISON CO. $17,130.65 POWER 142839 SO,CAL.GAS.CO. $16.514.52 NATURAL GAS 1428/0 SO.CALIF.WATER CO. $86.60 WATER USE 142MI SPMKLETTS DRINKING WATER E2,735.70 DRINKING WATERICOOLER RENTALS 142842 SPARLING INSTRUMENT CO.,INC. E751.75 INSTRUMENT REPAIRS 142543 SPEX INDUSTRIES,INC. E225.20 LAB SUPPLIES 142W SQUARE MRISP AUTOMATION SYS. EI27,015.31 COMPUTER SOFTWARE LICENSE MO.7-1194 142845 GARY G.STREED E8,026.30 REIMB.PETTY CASH,TRAINING B TRAVEL 142M SUNSET FORD $147.45 TRUCK PARTS 142547 SUPER POWER PRODUCTS $10.16 JANITORIAL SUPPLIES 142848 TEKTRONIX.INC. E100.89 LAB SUPPLIES 142849 TELECELL,INC. SMAS TELEPHONE SYSTEM SUPPLIES 1429N TEXAS COMMERCE BANK $10.376.59 TRUSTEE SERVICES 142851 THOMAS FISH CO. $21450 LAB SUPPLIES 142952 THOMPSON INDUSTRIAL SUPPLY $432.76 MECHANICN-FARTS 14203 TOSHIBA INTERNATIONAL E642.30 INSMUMENTREPAIRS 142054 (RUCK 8 AUTO SUPPLY,INC. $67.46 TRUCK PARTS 142855 TRUESDAIL LABS $WCD LAB SERVICES 142856 U.S.AUTOGLASSCENTERS $571.15 TRUCK PARTS 142857 ULTRA SCIENTIFIC E91.00 LAB SUPPLIES 1428R UNISOURCEWOR BUTLER PAPER $400.57 OFFICE SUPPLIES 142859 UNITED PARCEL SERVICE E212.93 PARCEL SERVICES 142860 VWR SCIENTIFIC $SD7.69 LAB SUPPLIES 142MI VALLEY CITIES SUPPLY GO. E7,926.74 PLUMBING SUPPLIES 142862 VILLAGE NURSERIES E19.35 LANDSCAPING SUPPLIES 142863 VIRTUAL RESEARCH CORP. E1,242.00 COMPUTER DATA STORAGE 142864 WELLS SUPPLY CO. $7.039.05 PLUMBING SUPPLIES 142US WESTERN PACIFIC EQUIPMENT CO. E268.01 TRUCK PARTS 142NS WESTERN STATES CHEMICAL SUPPLY E17,641.67 CAUSTIC SODA B HYPOCHLORIDE M.0.842.928 4-13.94 142867 ROURKE,WOODRUFF 8 SPRADLIN E83,667.65 LEGAL SERVICES M.O.2-19.82 142M XEROX CORP. $10,415.63 COPIER LEASE$ 142869 YELLOW SPRINGS INSTRUMENT CO. $53.70 LAB SUPPLIES 142070 RICHARD YOUNG PRODUCTS $574.45 OFFICE SUPPLIES 142871 RICHARD B.EDGM $MDW DEFERRED COMP DISTRIBUTION TOTAL CLAIMS PAID 0WS195 E2,809,584.03 FUND NO 91M - JT DIST WORKING CAPITAL PROCESSINGDATE 1/18195 PAGES REPORT NUMBER AP43 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY CMMS PAID 0U2N94 POSTING DATE OWS115 SUMMARY AMOUNT 01 OPER FUND $S.17S.75 N2 OPEN FUND 25,487.04 02 CAP FAC FUND 10,328.00 M3OPERFUND 74.01.35 N3 CAP FAC FUND 1B3,543.25 N5 OPER FUND 9.768.28 05 CAP FAC FUND 51.72 NB OPER FUND 5,441]2 NT OPER FUND 20,734.41 NT CAP FAC FUND 48.W Ntt OPER FUND B.OB9.42 N11 CAP FAC FUND 1,119.84 N13 OPER FUND 136.30 014 OPER FUND 801.74 414 CAP FAC FUND 5.990.00 N58S CAP FAC FUND 8,480.W JT OPER FUND 1.052.733.47 CORF 1,018,520.32 SELF-FUNDED INSURANCE FUND 19.919.94 JT OIST WORKING CAPITAL W,533A8 82,809,58403 S. f JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 Agenda Item (9)(a): JOINT/95-07 Consideration of Resolution No. 95-7, approving Amendment No.1 to the contract with Western States Chemical Supply Corporation for Purchase of Caustic Soda Solution, Specification No. P433,authorizing a price increase from the delivered price of$148.78 per dry ton, plus sales tax, to the delivered price of$271.88, plus sales tax,for the period beginning February 9, 1995 through August 31, 1995(Estimated cost$523,369.00 plus sales tax). Summary At the Joint Board meeting on August 12, 1992, award of a contract was approved for the Purchase of Caustic Soda Solution, Specification No. P-133, to Western States Chemical Supply Corporation,for the delivered price of$271.88 per dry ton, including freight and supertund tax, plus sales tax, for a one-year period beginning September 1, 1992,with options for four(4) one year extensions. The first two extension periods resulted in lower prices each year. ..d The first extension effective September 1, 1993, lowered the delivered price per ton to$246.88', and the second extension effective November 1, 1993, lowered the delivered price per ton to $148.78', with a provision to adjust the price to a maximum of$25.00 per ton effective January 1, 1995. Market prices for caustic soda solution have been escalating since May 1994, and are expected to continue rising through 1995. The present supplier, Western States Chemical Supply Corporation, is requesting an additional increase immediately through the extension contract period ending August 31, 1995, returning the price to its original bid price of$271.88. Attached is a Staff Report that provides more details. 'The above prices include freight and supertund tax, plus sales tax Recommendation Staff recommends approval of Amendment No. 1 to the contract for Purchase of Caustic Soda Solution, Specification No. P-133,to increase the price of caustic soda solution to the delivered price of$271.88, including freight and supertund tax, plus sales tax,for the remainder of the contract period ending August 31, 1995. This is the same price per ton as the original award in 1992. .oaaw:mosAmaw Y COUNTY SANITATION DIsmicTs W ORANGE COUNTY, CALIFORNIA tOE4G ELM AVENUE POWXet27 `l FOUNTAIN VALLEY.CALIFORNIA 92726.e127 01412E24A11 January 18, 1995 STAFF REPORT APPROVE AMENDMENT NO. 1 TO THE CONTRACT FOR PURCHASE OF CAUSTIC SODA WITH WESTERN STATES CHEMICAL SUPPLY CORPORATION FOR INCREASE IN CONTRACT PRICE The price of caustic soda solution has fluctuated upward and downward more than any other chemical used at the Districts. Market conditions seven years ago forced the Districts to bid the product with quarterly pricing adjustments. The Districts' existing contract began September 1, 1992, with options for four one-year extensions. The first two extension periods resulted in lower prices each year. Market prices for caustic soda solution have been escalating since May 1994, and are expected to continue rising through 1995. The present supplier, Western States Chemical Supply Corporation, is requesting an additional increase immediately through the extension contract period ending August 31, 1995. This proposed increase will make the price per dry ton the same as the amount paid per dry ton on the original contract awarded August 12, 1992. The following Information represents the prices paid for caustic soda solution during the existing contract period: Official Actual Contract Price Per Ton Start Date Start Date Tennination Dete Original $271.88 09/01/92 09/01/92 08/31/93 Extension #1 $246.88 09/01/93 09/01/93 08/31/94 Extension #2 $148.78 09/01/94 11/01/93 01/01/95 Extension #3 Adj. $173.78 01/01/95 01/01/95 02/08/95 Extension#3 Adj. $271.88 02/09/95(Supplier Proposed) 08/31/95 Above prices exclude sales tax. Other suppliers of caustic soda solution were contacted, and these companies confirm the market for this product is unstable and current selling prices are over $300.00 per ton, plus freight. Existing contract prices for this solution were received from the City of San Diego($321.75 per ton),the City of Los Angeles ($373.00 per ton) and the City of Lompoc ($408.00 per ton). Included with this staff report are letters substantiating price increases from our supplier Western States Chemical Supply, their product manufacturer and a news article from a recent purchasing publication. Western States Chemical Supply Corporation is a valued supplier to the Districts. Staff recommends the proposed price per dry ton increase to $271.88, including freight and superiund tax, plus sales tax, beginning February 9, 1995, through August 31, 1995, be approved. The annual usage of caustic soda is approximately 3,300 tons. F:\WPOOCWELLEMFOFt J3.B5 RESOLUTION NO. 95-7 APPROVING AMENDMENT NO. 1 TO CONTRACT RE SPECIFICATION NO. P-133 WITH WESTERN STATES CHEMICAL SUPPLY CORPORATION AUTHORIZING A PRICE INCREASE A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO CONTRACT WITH WESTERN STATES CHEMICAL SUPPLY CORPORATION FOR PURCHASE OF CAUSTIC SODA SOLUTION, SPECIFICATION NO. P-133, AUTHORIZING A PRICE INCREASE . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . WHEREAS, the Districts and Western States Chemical Supply Corporation have previously entered into a Purchase Contract for Purchase of Caustic Soda Solution, Specification No. P-133, dated September 1, 1992; and, WHEREAS, effective February 8, 1995, Western States Chemical Supply Corporation has requested the Districts to approve a price increase for the period February 9, 1995 through August 31, 1995, for the price of $271.88 per dry ton plus sales tax, furnished and delivered in accordance with the terms and conditions of said contract relative to the contract for Purchase of Cuauslic Soda Solution, Specification No. P-133; and, �..r NOW, THEREFORE, the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That Amendment No. 1 dated February 8, 1995, to that certain Purchase Contract dated September 1, 1992, by and between the County Sanitation Districts of Orange County and Western States Chemical Supply Corporation for Purchase of Caustic Soda Solution, Specification No. P-133, approving price increase of$271.88 per dry ton plus sales tax, fumished and delivered, for the period February 9, 1995 through August 31, 1995, is hereby approved and accepted; and, Section 2. That the Chairman and Secretary of District No. 1, acting for itself and on behalf of Districts Nos. 2, 3, 5, 6, 7, 11, 13 and 14, are hereby authorized and directed to execute said Amendment No. 1, in form approved by the General Counsel. PASSED AND ADOPTED at a regular meeting held February 8, 1995. RC17.W7 JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 AGENDA ITEM (9)(b): JOINT195-08 Consideration of Resolution No. 95-8, approving and authorizing execution of Grant of Easement to the City of Newport Beach for a ten- foot by 700-foot water line through the northerly portion of the Huntington Beach Treatment Plant, at no cost to the City of Newport Beach, in a manner meeting General Counsel's approval. Summary The City of Newport Beach has requested, at no cost, a 10-foot wide, approximately 700-foot long easement through the northerly portion of the Huntington Beach Treatment Plant. The easement will be used by the City to build a water line to transport groundwater from the Orange County groundwater basin to the City for use in its municipal water system. The easement will follow an existing, old road easement, owned by the County of Orange and planned to be used for the proposed connection of Banning Avenue (in Huntington Beach) to 19th Street (in Costa Mesa). The District had made allowances for the corridor in its 1989 Master Plan. The �./ easement provides that if the location of the water line has to be changed in the future, the City of Newport Beach will do so at no cost to the Districts. Recommendation Staff recommends authorizing the General Manager to approve a grant of easement to the City of Newport Beach for a water line through the northerly portion of the Huntington Beach Treatment Plant, at no cost to the City of Newport Beach, in a manner meeting General Counsel's approval. ba�epBS/01-096 b" RESOLUTION NO. 95-8 AUTHORIZING GRANT OF EASEMENT TO CITY OF NEWPORT BEACH FOR A WATERLINE THROUGH THE NORTHERN PORTION OF PLANT NO. 2 A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA, APPROVING AND AUTHORIZING EXECUTION OF A GRANT OF EASEMENT TO THE CITY OF NEWPORT BEACH FOR WATERLINE PURPOSES THROUGH NORTHERLY PORTION OF PLANT NO. 2 ....... ........................... The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5,6, 7, 11, 13 and 14 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the certain Grant of Easement dated February 8, 1995, wherein a ten-foot by approximately 700-foot easement through the northerly portion of Plant No. 2 required by the City of Newport Beach to build a waterline to transport groundwater from the Orange County groundwater basin to the City for use in its municipal water system, is hereby approved and granted to the City of Newport Beach; and, Section 2. That the real property over which said easement is granted is more particularly described and shown on Exhibits"A"and"B" attached hereto and made a part of this resolution; and, Section 3. That said easement is hereby granted for no fee; and, Section 4. That the General Manager be authorized and directed to execute said easement on behalf of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14. PASSED AND ADOPTED at a regular meeting held February 8, 1995. RE M JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 DISTRICT 5 Agenda Item (9)(C): DIST. 5195-01 Consideration of motion to receive and file Summons and Complaint for Damages, Gina Strong vs. County Sanitation Districts of Orange County, et al.. Orange County Superior Court Case No. 741774, in connection with alleged damages in connection with construction on Pacific Coast Highway in Newport Beach, and authorizing General Counsel to appear and defend the interests of the District. Summary See attached memorandum dated February 1, 1995 from General Counsel. Recommendation Staff recommends to receive and file Summons and Complaint for Damages; and authorizing General Counsel to appear and defend the interests of the District. wGdocWsa99M3.03c JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 DISTRICTS 6, 7 & 14 Agenda Item (9)(d): DIST. 6195-01 Consideration of motion to receive and file Summons and Complaint for Property Damage and Breach of Written Contract and Indemnity, Southern California Edison vs. Mladen Buntich Construction Co., Inc. and County Sanitation Districts of Orange County, et al., Orange County Municipal Court Case No. 07554, for alleged damages to overhead cable in connection with construction of Baker-Gisler Interceptor, from Fairview Road to Plant No. 1, Contract No. 14-1-1A, and authorizing General Counsel to appear and defend the interests of the Districts. Summary See attached memorandum dated January 27, 1995 from General Counsel. Recommendation Staff recommends to receive and file Summons and Complaint for Property Damage and Breach of Written Contract and Indemnity; and authorizing General Counsel to appear and defend the interests of the Districts. ..y�gM)02a JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 DISTRICTS NOS. 7 & 14 Agenda Item (9)(e): DIST.7f95-01 Consideration of motion authorizing staff to issue a purchase order to Flo Systems for a total amount not to exceed $31,072.00, plus sales tax, for Purchase of One Sewage Pump Bearing Head Rotating Assembly (Specification No. E-253), needed in connection with the Main Street Pump Station. Summary Main Street pump station in Irvine, completed in 1987, is one of 26 sewage lift stations currently owned and operated by the Districts. The station contains five sewage pump systems: four duty pumps and one spare pump. It has a capacity of 19 million gallons per day and serves parts of Districts 7 and 14. 4.� Normal operating conditions call for up to three pumps to operate daily. An abnormal daily condition occurs when Irvine Ranch Water District's (IRWD) Michelson Reclamation Plant, bypasses all flow to the District's system or, when the area has heavy rainfall, like the rainfall recently experienced. These conditions cause four or five pumps to operate, during peak periods, leaving no "spare." From a reliability standpoint, the Districts' philosophy is to provide a spare pump, installed at each station, that can be used when the duty equipment is being maintained. In addition, a minimal amount of spare parts are normally stocked to cover normal maintenance needs and potential equipment failure. A complete, ready4o-run, spare pump bearing head allows staff to perform a field change-out within a few hours so that the wom assembly can by returned to the Districts' shop, or our outside sources, for an overhaul. The existing equipment has been very reliable, but lead limes on castings and machined parts this size are 12 to 14 weeks, after receipt of order. In order to minimize a long-term outage of any particular pump, staff recommends purchase of this rotating assembly. Districts' staff has met with IRWD staff to investigate alternate operating scenarios, and none exist. Recommendation Staff requests authorization to issue a purchase order to Flo Systems of Burbank, California, the regional Fairbanks-Morse pump representative, for one complete bearing head rotating assembly, balanced and ready to run, with a 19.15-inch diameter impeller(all parts to be interchangeable with the existing equipment) for$27,152, and two stainless-steel shaft sleeves for$1,960 each, for a total amount not to exceed $31,072, plus applicable sales tax. \..� won,rm✓eossoz 1' JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 DISTRICTS NOS. 7 & 14 Agenda Item (9)(0: DIST.7f95-02 Consideration of Resolution No. 95-12, approving plans and specifications for Abandonment of Bent Tree, Cowan Heights, Derby Nos. 1 and 2, Lake Court and Shady Canyon Pump Stations, Contract No. 7-14-2, and authorizing the General Manager to establish the date for receipt of bids (tentative bid date is March 14, 1995). Summary In February 1990,the Directors awarded a Professional Services Agreement to Boyle Engineering Corporation for the Abandonment of Nine District No. 7 Pump Stations(Contract No.7-14)in the Tustin Hills to the west of Peters Canyon Wash. During design,it was determined to selectively abandon the pump stations at various times and group them under at least three contracts. To date,two of those pump stations have been abandoned. Abandonment of Bent Tree,Cowan Heights,Derby Nos. 1 and 2, Lake Court and Shady Canyon Pump Station(Contract No.7-14-2)Includes the abandonment of six pump stations(five District No.7 pump stations and one private pump station) and the addition of 2,650 feet of new 8-inch sewer line. The construction of these facilities will decrease operations and maintenance costs for those pump stations as well as improve the overall reliability of sewage collection in the Tustin Hills section of District No.7. The project costs are summarized as follows: Estimated Actual to Date Planning and Design $ 177,500 $126,525 Construction $75.000 Construction ManagementAnspecdon 48.000 Total $1,100,500 The engineers estimate for construction of the work is$875,000. Recommendation Staff recommends approval of plans and specificafions for said project and recommends that the General Manager be authorized to establish the date for receipt of bids(tentative bid date is March 14, 1995). wpd w 995MASf RESOLUTION NO. 95-12 APPROVING PLANS AND SPECIFICATIONS FOR CONTRACT NO. 7.14-2 A RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 7 AND 14 OF ORANGE COUNTY, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR ABANDONMENT OF BENT TREE, COWAN HEIGHTS, DERBY NOS. 1 AND 2, LAKE COURT AND SHADY CANYON PUMP STATIONS, CONTRACT NO. 7-14-2 ............... WHEREAS, Boyle Engineering Corporation, Districts' engineers, have completed preparation of the plans and specifications for Abandonment of Bent Tree, Cowan Heights, Derby Nos. 1 and 2, Lake Court and Shady Canyon Pump Stations, Contract No. 7-14-2. NOW,THEREFORE, the Boards of Directors of County Sanitation Districts Nos. 7 and 14 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the proposed project for Abandonment of Bent Tree, Cowan Heights, Derby Nos. 1 and 2, Lake Court and Shady Canyon Pump Stations, Contract No. 7-14-2, is �aJ hereby approved. Said project was included in the Program Environmental Impact Report on the 1989 Collection, Treatment and Disposal Facilities Master Plan approved on July 19, 1989. A Notice of Determination was filed by the Secretary on July 20, 1989, in accordance with the Districts'Guidelines Implementing the California Environmental Quality Act of 1970, as amended; and, Section 2. That the detailed plans, specifications and contract documents this day submitted to the Boards of Directors by Boyle Engineering Corporation, Districts' engineers', for Abandonment of Bent Tree, Cowan Heights, Derby Nos. 1 and 2, Lake Court and Shady Canyon Pump Stations, Contract No. 7-14-2, are hereby approved and adopted; and, Section 3. That the Secretary be authorized and directed to advertise for bids for said work pursuant to the provisions of the Public Contracts Code of the State of California; and, Section 4. That the General Manager be authorized to establish the date and time at which said bids will be publicly opened and read; and, Section 5. That the Secretary and the Districts' Director of Engineering or his designee be authorized to open said bids on behalf of the Boards of Directors. PASSED AND ADOPTED at a regular meeting held February 8, 1995. �i Rc2o.012 JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 Agenda Item (11 )(a)(1 ): Consideration of motion authorizing staff to prepare a scope of work for a Strategic Information Systems Plan, develop a short list of firms with expertise in development of such plans and to submit proposals for a Professional Services Agreement, for consideration by the Boards at a future meeting. Summary Attached is a Staff Report on proposed design of a Strategic Information Systems Plan developed by Management Information Systems staff that was presented to the Planning, Design and Construction Committee at their November 3, 1994 meeting. The need for this plan is addressed in Ernst &Young's Phase III projects. The scope of the original Information `..d Services Master Plan has been exhausted and a new plan is needed to reflect the changing needs of the Districts, along with changes in technology. The report addresses the Districts' immediate needs in such a way as to be coherent with the long-term solution while at the same time not prejudicing the long-range solution. Executive Committee Recommendation Authorize staff to prepare a scope of work for a Strategic Information Systems Plan, developing a short list of firms with expertise in development of such plans to submit proposals for a Professional Services Agreement, for consideration by the Boards at a future meeting. wrawe�asavax-ira y, COUNTY SANITATION DISTRICTS A 0 ORANGE COUNTY, CALIFORNIA E 10844 ELLIS AVENUE November 10, 1994 no.Box 8127 FOUNTAIN VALLEY,CALIFORNIA 92728-9121 71419622411 STAFF REPORT REOUESTFOR AUTHORIZATION TO DESIGN A STRATEGIC INFORMATION SYSTEMS PLAN SUMMARY The Information Services Division was created in late 1989 to provide focal point for the Districts management of its computer hardware,software and telephone needs. An Information Services Master Plan was introduced In 1991 to cover a 3 to 5 year time span. Districts staff has recognized that the scope of this original plan has been exhausted and a new plan is needed to reflect the changing needs of the Districts along with changes in technology. In its July 25, 1994 letter recommending Phase III projects, Ernst & Young included the Development of a Strategic Information Systems Plan as number 6 in its list of 10 projects. The purpose of this report is to request the consideration of the Joint Boards in moving ahead with this recommendation as soon as critical details can be worked out. However,because of the time Involved In formulating a complete game- plan and critical needs that require timely solutions,R is necessary to bring some specific issues to the Board for approval prior to the completion of such a Plan. Staff recommends that the Committee direct staff to prepare a scope of work for a Strategic Information Systems Plan,develop a short list of firms with expertise in developing Strategic Information Systems Plans,request proposals, and submit the best proposal to the Committee for approval and recommendation to the Joint Boards to award a Professional Services Agreement. Staff further recommends that all future Districts' Facility Master Plans automatically include the production of an updated Strategic Information Systems Plans. 4.J WHY AN INFORMATION SERVICES MASTER PLAN NOW? Some have questioned the need for a IS Master Plan,especially since so many decisions have already been made and systems installed which would appear to establish a momentum in a particular direction which would be too late to redirect,R necessary. In other words,aren't we already too far down a particular path to be able to back up anyway? In a word, NO. The Districts needs,combined with constantly evolving technology show that few, if any,turns in the road to the future are true"dead ends". Just as the Districts, as a whole, need a Master Plan even though the treatment plants are already constructed,Information Services needs a Master Plan, even though certain computers and software systems have already been installed. Needs change, systems evolve, hardware wears out or is outgrown due to changing needs, etc. The dollar cost of the computer hardware, computer software and telecommunication infrastructure of hubs, bridges, routers, switches,and cabling—all must be viewed as being only a tiny part of the true dollar value of the information that is being managed. Information Services staff will benefit from a Master Plan that can help assure that the needs of the future,as perceived by the rest of the agency and tested by an outside consultant,is being addressed properly by the long-range plans of the Information Services Division. For Instance, many agree that a more robust network is needed to support an agency-wide Financial Information System—regardless of what system is eventually chosen and what computer hardware platform is selected. Other questions Include;should the IS Division move towards greater vendor Independence,and if so,in whatway? Should CSDOC move towards connection with the Internet and the National Information Infrastructure? If so, In what way and to what benefit? Is the existing Information Services Division structure appropriate to perform the functions they are performing? Is the IS Division positioned within the agency in such a manner to provide optimum support to all Departments \ and Divisions equally? Should the organization be more hierarchical or less? `Fri g' These and many other issues would be addressed in a Strategic Information Systems Master Plan. The fact that some recent purchases have occurred is only reflective of the fact that on-going work must proceed and V cannot wait for protracted studies. To remain proactive and to recognize emerging opportunities,it is important to have a coherent view to the future. BACKGROUND In 1990 staff prepared an Information Services Master Plan which was accepted in principle by the Joint Boards in June 1991. This IS Master Plan was based on the following: 1. The concepts addressed in Volume 5 of the 2020 Vision Master Plan concerning plant process data handling and control. 2. Computer hardware, software and networking standards and capabilities which was current as of 1991. 3. What was presently installed at the Districts. 4. The short and long-term Office Automation needs perceived by Districts staff. It was recognized early in 1993 by the Information Services staff that this IS Master Plan would need to be rewritten in a more comprehensive way,taking into consideration changes in Districts' needs, changing technology and a revised understanding of the issues addressed in 2020 Vision relative to plant automation. However, it was also recognized that to be rnm,plote end anrmwtn, an Information Systems Master Plan for the Districts must be a complement to the Districts' Master Plan. Unfortunately, the 2020 Vision Master Plan, as completed in 1989, did not include necessary components to address such things as Office Automation,management infrastructure, levels of direct and indirect supporting staff, and so on. (Direct supporting staff would be in Operations and Maintenance. Indirect supporting staff would be such divisions as Information Services, Management Support, Personnel and so on.) Updating the 2020 Vision Master Plan has been discussed in one forum or another since late last year. These discussions led Information Services staff to postpone plans for doing a major Information Systems Master Plan rewrite. In January of this year, Information Services solicited a proposal from KPMG Peat Marwick to produce an Information Systems Master Plan. For various reasons KPMG's proposal was never followed up by staff. Now, however, the Districts' growing systems needs, which are an outgrowth of many current projects, are requiring Information Services to make decisions which would best be addressed as part of a comprehensive IS Master Plan. Solving these needs cannot wait for a lengthy study of long-term solutions without seriously constraining other projects and tasks at the Districts. An example is one need being submitted as a separate agenda item to this Committee; the capacity limitations of the VAX computer cluster for the Laboratory Information Management System (UMS) and Computerized Maintenance Management Systems ICMMS). Another issue (addressed by Gartner Group, Ernst & Young and Deloitte & Touche)is the need for a comprehensive broadband network solution. Our challenge will be to address these immediate needs in such a way as to be coherent with the long range solution while at the same time not prejudicing the long range solution. The best approach to designing an IS Master Plan is to use an outside firm. For example, Ernst& Young has recommended the development of a Strategic Information Systems Plan. The objective stated that this project would develop a ten-year plan that identifies the administrative and plant operations systems needed to support the strategic direction of the Districts. This document would identify a strategic architecture,needed functionality of software, highJevel cost estimates, and mandatory interfaces. The approach recommended was that Ernst & Young would lead this effort with technical assistance in the plant automation area. They "would work with key management, the Board and end-users to determine the information and delivery systems needed to achieve the Districts mission and Vision 2020". Existing 2 r work such as the CH2M Hill analyses would be incorporated to avoid duplication of effort. The estimated cost for Ernst & Young to complete this work was $80,000 and the work was estimated to take three months to complete. Since an IS Master Plan has been foremost in the thoughts of the staff of Information Services Division since 1993, staff supports this concept. Many consulting firms are well-qualified to conduct such a study, and Ernst & Young is among the leaders. Staff agrees with Ernst & Young that in areas such as plant automation that other technical assistance may be needed. Ernst & Young might also benefit from outside technical assistance in at least one additional area, broadband networking and wide-area networks. The rapid advance of high technology has been so dramatic that a more realistic time span for coverage by the plan would be 3-5 years. Projections beyond 5 years are not made within the computer industry by even the most visionary of experts. Staff, therefore, recommends a five-year time period for the scope of work. Staff requests the completion of such a study as soon as possible as several critical tasks await solutions in a number of areas. Immediate, short-term solutions will not necessarily commit the Districts to any path which cannot be redirected at a later date, if necessary. Some of these solutions cannot wait for lengthy studies to be completed. RECOMMENDATION Staff recommends that the Committee direct staff to prepare a scope of work for a Strategic Information Systems Plan, develop a short list of firms with expertise in developing Strategic Information Systems Plans, request proposals, and submit the best proposal to the Committee for approval and recommendation to the Joint Boards to award a Professional Services Agreement. Staff further recommends that all future Districts' Facility Master Plans automatically include the production of an updated Strategic Information Systems Plans. 3 JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 Agenda Item (11 )(b)(1 ): Consideration of motion authorizing staff to issue a purchase order to AVNET Computer, in the amount of$150,374.00, plus sales tax, for Purchase of Two DEC 2100-600 AXP Computers (Specification No. E-252). Summary In June 1991, the Joint Boards approved the purchase of a VAX VMS cluster hardware platform for the support of the Laboratory Information Management System (LIMS) and the Computerized Maintenance Management System (CMMS) in accordance with the Minicomputer Hardware System and Network Master Plan. After three years of successful use and rapid growth, these two systems have exceeded the designed capacity of the platform. Staff evaluated three options for providing additional capacity and the results are included in the attached Staff Report. Executive Committee Recommendation Authorize staff to issue a purchase order to AVNET Computer, in the amount of$150,374.00, plus sales tax, for Purchase of Two DEC 2100-600 AXP Computers (Specification No. E-252). �.d wpEWEslaB�l02-tib s COUNTY SANITATION DISTRICTS of ORANGE COUNTY. CAUFORNIA I 1lba.ELL6 AVENUE October 27, 1994 >.o W.elB; r WWN V> Y.L4MPo W7MBIV STAFF REPORT PWM" " CRITICAL NEED FOR LIMS/CMMS CAPACITY UPGRADE EXECUTIVE SUMMARY: The Joint Boards approved the purchase of a VAX VMS cluster from Digital Equipment Corporation in June 1991 in accordance with the Minicomputer Hardware System and Network Master Plan. This cluster was for the support of the Laboratory Information Management System (LIMS) and the Computerized Maintenance Management System (CMMS). Following three years of successful use and rapid growth, these two systems have exceeded the designed capacity of the VAX VMS cluster hardware platform. Staff evaluated 3 options for providing additional capacity considering key characteristics such as price performance, system availability, hardware compatibility, and long and short term return on investment. In the final analysis, the processing required by the software written by the LIMS software vendor progressed to the point where it controlled the option. The only solution which would meet the LIMS processing needs was also the one which best met the other criteria studied. Staff recommends purchase of two AXP 2100 processors to replace the original cluster at a total cost not-to-exceed of $150,374 plus tax. Staff further recommends the most cost efficient use for the existing VAX cluster hardware is to retain the hardware for future needs of Plant Automation at Plant No. 2 by upgrading it to the appropriate model for the CRISP/32 software. This method would be less expensive than purchasing the VAX new for Plant No. 2 plant automation needs. BACKGROUND: The Environmental Sciences Laboratory provides important support of the operation of our wastewater treatment plant and our efforts to protect the environment. The LIMS is essential to enable the Laboratory to efficiently and accurately collect, catalog, manage and report data regarding samples, test analyses, and laboratory processes. Recommendations were presented to the Joint Boards in June 1991 which explained the need for a LIMS, the vendor solutions which were available, the selection process utilized, and the staff recommendation for the selected vendor from which to purchase a LIMS system. The staff proposal was part of a Master Plan presented to the Joint Boards with a 3 to 5 year time frame and recommended, as the first phase in implementing the plan, a dual-host VAX cluster consisting of two VAX 4300 computers to provide a platform for the requested LIMS and a (then) soon-to-be- recommended CMMS. The purchase authority given was in accordance with an .. 1 i / k Executive Committee recommendation for an amount not to exceed $547,323.84 plus tax. Approximately 50% of this amount was attributable to the hardware which will be replaced in the proposal at the conclusion of this report. The remaining portion of the original purchase price was for disk storage, software licenses, monitors, printers, other various peripherals as well as installation, maintenance and consulting. The staff report regarding the LIMS provided a cost/benefit analysis with data contrasting manual samples handling with automated samples handling. A payback of 3.2 years was based on a static load, showing a fixed number of samples processed per a fixed period of time, contrasting manual versus automated methods. No projections were made to allow for growth of the number of samples needing to be processed in the same time frame. No detailed quantification was made then of predicted capacity needs for Laboratory samples handling and increased data processing. At the time this report was prepared, only rough estimates were possible because the Laboratory was evolving so rapidly and the end-point of the changes was unknown. Our analysis showed comparisons of various LIMS vendor solutions, contrasting feature strengths and weaknesses and differences in pricing and licensing. The selection of the VAX configuration from Digital Equipment Corporation was supported by eight factors: 1. Compatibility. The LIMS would be able to be serviced more easily and could ultimately communicate with existing systems at the Districts such as the Ocean Outfall Booster Station. 2. Compliance with accepted industry standards such as IEEE 802.3 (the International standard for Ethernet) for networking, OSI (an international standard for system compatibility), and other relevant standards (POSIX for UNIX standardization, DDIF for document interfacing, etc.) 3. Multivendor network application support. Hardware and software products from a multitude of different vendors are supported. 4. Compound document architecture within the multivendor network support infrastructure mentioned above. (This means that a single document can be linked to several other software applications on a variety of hardware platforms.) 5. Automatic Backup. Clustering of Central Processing Units (CPU) would provide automatic fail-over capability to keep the system in service. 6. Flexibility. Applications can be centralized or distributed, as required. 2 7. Scalability. Future expansion could be performed "in the box" with system �..✓ board installations and additional memory chips. (Although this form of expandibility has not been fully exploited for the LIMS system's computer hardware, rapid changes in pricing and technology have made this option less cost effective at this juncture.) 8. Software availability. Over 8,500 commercially-available applications available from third-party vendors allowed the broadest range of selection for solutions for the Districts future needs. The selection of a platform from Digital Equipment Corporation was also supported by Volume 5 of the 2020 Vision Master Plan (Computer Control, Monitoring and Data Handling Systems). The particular model and configuration recommended was the lowest cost, upgradeable, clusterable system. The LIMS application was only available to run on the DEC VAX platform at the time the LIMS was purchased. Today, however, this application can now run on two other vendor platforms; IBM and Hewlett-Packard (HP). However, the comparable models from these two vendors are much higher in price (in excess of $300,000 versus $150,325) and do not meet all of the eight original criteria first used in 1991. The original intent was that the system, regardless of the manufacturer of the computer hardware, would eventually need to be upgraded in some fashion as the \.W1 Districts' data needs grew and more experience was realized with both the LIMS and CMMS application packages. The attractiveness of scalability (item 7 in the criteria above) influenced the decision for the particular model chosen. The next available size model seemed excessive in terms of both price (S115,000 each versus $150,000 each) and capacity (80 TPS versus 125 TPS') based on the best estimates available. CURRENT SITUATION: The utilization of the VAX cluster has recently exceeded its designed capacity in terms of memory and CPU (Central Processing Unit) throughput'. The original design of the system projected a 3 to 5 year time frame before the need for some type of 'TPS, or Transactions Per Second, is a unit of measurement of effective processing based on a standard computer data processing transaction. 'Throughput is a computer's overall performance as measured by its capability to send data through all components of the system, including secondary storage devices, such as disk drives. Throughput is a much more meaningful indication of system performance than some of the benchmark times commonly reported in computer advertising, which involve the execution of computation-intensive algorithms. 3 4 system expansion. The fact that the shorter projection of 3 years was realized rather than the 5 year projection was due to many factors: 1. The number of personal computer connections to the VAX network has more than tripled since 1991 due to increased Laboratory staffing changes and differences in how the LIMS is being utilized. An example of one of these differences is the use of the LIMS as a network server rather instead of a host configuration (this change has come as a result of enhancements made by the LIMS software vendor). This results in changes in how the input and output traffic is handled. 2. The number of samples processed by the Laboratory has increased. One of the reasons for the increase in the number of samples is that work which was previously contracted out to other Laboratories is now being done here at the Districts at our own Laboratory at lower costs. These include samples from our plant processes as well as Source Control. 3. More dramatic increases have occurred in the number of constituents which are required to be tested (150% to 200% increase). These are due to changes in regulations from the EPA, other regulations (such as implementation of the Environmental Monitoring and Assessment Program (EMAP)), increases in the number of industrial permitees, and other factors. 4. The number of automated Laboratory instruments has increased and existing instruments have been modified to enable automatic data collection in compliance with ISO 9000 standards (a new international standard providing certification for data management) and Laboratory certification standards. This has increased the number of data points required for the LIMS to monitor from the 45,000 it was designed for to well over 100,000. 5. The staff of the Maintenance Department has reported that, due to increased efficiencies and the elimination of bottlenecks, they are nearly 3 years ahead of schedule in the implementation of their CMMS. Data collection and data entry has moved more smoothly and quickly than expected. 6. New applications such as Office Automation applications for word processing, spreadsheets, and graphics have been added to the system which were not originally foreseen. No single application has added appreciably to the total system load but in the aggregate, some impact has been seen. As a result of these factors, optimum storage memory and throughput capacity have been exceeded and serious performance degradation has already been experienced by both the Maintenance Department and the Laboratory. This is evidenced by 4 r slower performance, unacceptable waiting time for system response and, on a few `✓ occasions, the Inability for users to be able to log on to the system for an extended period of time (as much as several hours, in some cases). The LIMS is not a single software package but a collection of computer programs that work together. One of the key LIMS elements was a program called Multichrom. This program is used to collect data from automated Laboratory instruments, especially those used for chromatography. As mentioned earlier, the number of constituents which the Districts must test for in the Laboratory has increased dramatically. This, in turn, has required the Districts to acquire and use more sophisticated Laboratory instrumentation. The LIMS vendor, responding to the needs of all of its customers, has had to re-write the Multichrom software to satisfy the more rigorous data processing needs made necessary by the newer Laboratory insturmentation. The new program which is now named XChrom, requires more processing power than is possible by the VAX computer. In an announcement made October 25, 1994, the LIMS vendor, Fisons, stated that existing VAX customers must migrate to the AXP platform to be able to use XChrom. ALTERNATIVES: llpgrada Currant VAX Chisrar: This will require upgrading the current cluster of two VAX 4000-300 computers to the VAX 4000-700. This was the alternative envisioned at the original 1991 purchase. This will provide the Laboratory and Maintenance with most of the capacity they will need until fiscal 1996-97, at which time another upgrade will probably be necessary. However, this upgrade will not enable the Laboratory to use XChrom for the collection of Laboratory instrumentation data. The cost for this choice will be $225,000. See attachments A and B. Minratp frnm Currant VAX (:luster to AXP Cluster, This alternative will migrate the LIMS and CMMS onto the new DEC 2100-600 AXP computers. The capacity potential should provide for the Districts' needs for LIMS and CMMS well into the next decade. It will also provide the Districts with a hardware platform with the latest technology. (The AXP computer platform is based on the Alpha chip which is currently the fastest computer chip in the world.) It will also provide the Districts with a hardware platform which will allow us to use XChrom to collect and process Laboratory instrumentation data. The cost of this upgrade will be $150,374.00 plus tax. Migrate from Currant VAX Cl, star to IRM, HP or snma nthar vpndor 5 This alternative is estimated to cost a minimum of $300,000+ for this fiscal year , with unknown costs for next year. The current investment in peripheral devices for U disk and tape storage as well as other peripherals could not be carried over to a new vendor's system and would also require replacement. In addition, all in-house staff would require new training for a new platform. Differences in networking requirements will require extensive third-party consulting and engineering work. Significant differences would also need to be worked out with existing LIMS and CMMS vendors as far as their compatibility with the selected hardware vendor is concerned. At this point in time, the LIMS vendor, Fisons, has not found another hardware platform from another manufacturer which possesses enough processing power to run XChrom. (The AXP is the only one that has the processing power required.) Provided that these challenges can be overcome, this alternative could provide the Districts' capacity needs for LIMS and CMMS at least until the end of the decade. RECOMMENDATION: Staff recommends migration from the existing VAX Cluster to the DEC 2100-600 AXP computers as the most cost-effective alternative to meet the Districts' needs for increased computing capacity for the LIMS and CMMS system. Staff recommends purchase of two DEC 2100-AXP computers from AVNET Computer of Tustin, CA for a total cost not to exceed $150,374.00 plus tax. This price includes all set-up, after- hours installation, software license transfers and any other costs. 1�1 6 w Altai .ntA � <` COMPARISON OF CAPACITY vs DEMAND 600 N 500 a t a c u 400 e `e — — AXP c 300 - - - ' 'IBM&HP m Upgraded VAX t= 200 Existing VAX u Projected Demand U t00 0 92-93 93-94 94.95 95-96 96-97 97-98 98-99 99-00 Year Dollars N N W O O O O O O x 1 nn D � � m m 3 3 m a N O m 3 3 v JOINT BOARDS OF DIRECTORS REGULAR MEETING AGENDA FEBRUARY 8, 1995 (12)(a) Minutes of the Executive Committee Summary (1) Receive and file draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held January 4, 1995. (2) Receive and file draft Planning, Design and Construction Committee Minutes for the meeting held January 5, 1995. (3) Receive and file draft Finance and Personnel Committee Minutes for the meeting held January 18, 1995. (4) Receive and file draft Special Executive Search Committee Minutes for the meeting held January 25, 1995. �...' (5 ) Receive and file draft Executive Committee Minutes for the meeting held January 25, 1995. Summary See attached draft minutes. Recommendation Receive and file draft minutes listed above. vpp xlgmylmB5 blla 1 County Sanitation Districts of Orange County, California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 �I Telephone: (714) 962-2411 DRAFT MINUTES OF THE OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE JANUARY 4, 1995 - 5:30 PM A regular meeting of the Operations, Maintenance and Technical Services Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on January 4, 1995 at 5:30 PM at the Districts' Administrative Offices. The roll was called and a quorum declared present as follows: OPERATIONS. MAINTENANCE AND TECHNICAL SERVICES COMMITTEE: STAFF PRESENT: Present Pat McGuigan, Chair Blake P. Anderson, General Manager .. John C. Cox John Linder, Director of Engineering Barry Denes Margaret H. Nellor, Director of Technical Norman Z. Eckenrode Services James M. Ferryman Gary Streed, Director of Finance Peer A. Swan Ed Hodges, Director of Maintenance Daniel T. Welch Bob Ooten, Director of Operations Irwin Haydock, Compliance Division Manager Absent Michael Moore, Principle Environmental Specialist Victor Leipzig, Vice Chair Mark Esquer, Engineer Sal A. Sapien Gregg Pamson, Scientist Cecelia Age Doug Cook, Chief Operator, Plant No. 2 Julie Sa nor Chris Norby Terri Josway, Safety and Emergency Response Manager Dan Tunnicliff, Safety and Emergency Response Specialist George Robertson, Sr. Environmental Specialist Michelle Fitzgerald, Associate Engineer s✓ Minutes of the Operations, Maintenance and Technical Services Committee r Page 2 January 4, 1995 (4) REPORT OF THE COMMITTEE CHAIR, GENERAL MANAGER AND GENERAL COUNSEL (a) REPORT OF THE COMMITTEE CHAIR The Committee Chair welcomed everyone and asked if anyone from the public would like to speak. (b) REPORT OF GENERAL MANAGER The General Manager briefed the Committee members on the joint meeting January 4, 1995 between the Creditors Committee and the Pool Committee which included a briefing on the January 4, 1995 presentation to the Board of Supervisors by Arthur Andersen. The General Manager asked Doug Cook, Chief Operator of Plant No. 2, to brief the Committee members on the impact of the January 4th storm on Districts' operations. The storm has consisted of periods of intense rainfall that has resulted in extra wastewater flow and higher-than-normal peak flows. All necessary precautions have �..J been taken and staff is prepared for the storm, including having staff on-site and on- call, and the possible use of the short outfall for ocean discharge. In this situation, the wastewater would be disinfected to kill any bacteria that could possibly be transported back to the beaches. Chlorination is not needed for the larger outfall because the depth and distance from shore precludes bacteria reaching the beaches. A question was asked about how much of the extra flow is from the manholes being opened in street intersections to drain off flooding. It is believed that most of the additional flow is from water coming in through the pick holes in the manhole covers. (5) NEW BUSINESS OMTS95-01 OPERATIONS DEPARTMENT OVERVIEW This item was postponed until the February 1995 Committee meeting. OMTSQS-02 MAINTENANCE DEPARTMENT OVERVIEW This item was postponed until the February 1995 Committee meeting. OMTS95-03 TECHNICAL SERVICES DEPARTMENT OVERVIEW This item was postponed until the February 1995 Committee meeting. Minutes of the Operations, Maintenance and Technical Services Committee Page 3 January 4, 1995 OMTS95-04 PRESENTATION OF CRITICAL DISTRICTS' O&M PROJECTS Bob Ooten, the Director of Operations, and John Under, Director of Engineering, reported that there are capital projects, both large and small, that are currently being done for Operations and Maintenance. These projects are either in the planning, design or construction stage. Staff is reviewing and prioritizing the projects based on compliance, safety, reliability, public health and costs. Some projects will need to proceed, some can be put on hold completely, and some can be done piecemeal. The Directors requested that the February agenda include the list of the projects with staff recommendations and cash flow projections for further discussion. OMTS95-05 PROPOSED REPLACEMENT OF THE EXISTING EMERGENCY CHLORINE DISINFECTION FACILITIES WITH A TEMPORARY EMERGENCY OUTFALL DISINFECTION SYSTEM Mark Esquer, Engineer, reported on the staff request to replace the existing chlorine gas disinfection facilities for the emergency outfall with a temporary bleach system. The existing facility is slated for replacement when the P2-55 project is completed - now estimated for June 1996, and slipping. The P2-55 project is a chemical system that includes installing hydrogen peroxide for the control of hydrogen suffide in the influent wastewater, bleach for disinfection of the emergency outfall, bleach for disinfection of the plant water system and bleach for the control of microorganisms in the activated sludge process. Staff reported that the existing facilities do not have sufficient disinfection capacity to meet the Districts' ocean discharge permit requirements when having to use the emergency outfall, or the emergency river discharge. In addition, staff recommends eliminating all chlorine gas from the treatment plants for worker and community safety, and compliance with health and safety regulations. There is also a problem with repairs for the existing facilities since spare parts are not available, and must be special-ordered. The cost of the temporary facility is estimated to be $100,000 including the rental of pumps, equipment, piping materials, installation, and the Districts' contractor and supplier. Savings to offset this expenditure include the $75,000 annual maintenance cost for the existing system, and exemptions from health and safety regulations triggered by on-site chlorine gas such as the preparation of a risk management prevention program which is estimated to be $100,000. It was noted that it will be necessary to build a temporary facility anyway as part of the P2-55 construction project because of the project location. To accomplish this project, staff requested authorization to: (1) solicit bids for .. equipment rental and for installation of the temporary facility with associated piping systems and appurtenances; (2) award materials, service rental and installation contracts to the lowest responsive bidder(s); and (3) to expend up to $100,000 for the Minutes of the Operations, Maintenance , and Technical Services Committee Page 4 January 4, 1995 materials, service, rental and installation. Rental payments of the equipment will be made over a 12-month contract period. Committee Recommendation It was moved, seconded and carried to approve staff to: (1) solicit bids for equipment rental and for installation of the temporary facility with associated piping systems and appurtenances; (2) award materials, service rental and installation contracts to the lowest responsive bidder(s); and (3) to expend up to $100,000 for the materials, service, rental and installation. Rental payments of the equipment will be made over a 12-month contract period. OMTS9"6 ADVANCED PRIMARY TREATMENT DEMONSTRATION AND DISCUSSION Gregg Pamson, Scientist, and Michelle Fitzgerald, Associate Engineer, conducted a bench-scale demonstration of the advanced primary treatment process using raw wastewater and different doses of chemicals to promote removal of suspended solids. The demonstration simulated the process than occurs when ferric chloride and polymers are added to the wastewater during primary treatment. Chemical addition U promotes the formation of larger, heavier particle clumps which are easier to settle out of the wastewater. The advantages to this process include reducing the loadings on secondary treatment, thereby reducing secondary treatment and energy costs; reducing the amount of secondary sludge produced, thereby reducing costs for disposal of biosolids; reducing the formation of hydrogen sulfide in digester gas, thereby reducing the need for air emission treatment; and the recovery of more primary sludge, which produces more digester gas, thereby providing more fuel for energy generation. The estimated annual sludge hauling cost savings accruing from advance primary treatment is over $1.1 million. OMTS95-07 REVIEW OF NOVEMBER 24, 1994, ORANGE COUNTY REGISTER ARTICLE Ed Hodges, the Director of Maintenance, discussed the article in the paper regarding excerpts taken from the Ernst and Young Operations and Maintenance audit report about deficiencies in the Districts' preventive maintenance program. It was noted that for 1994 (through December 19th), the Maintenance Department has been involved with 19,636 service requests. The preventive maintenance backlog is about 5% with no critical equipment backlogs longer than one week. The article also noted problems with the waste-activated sludge pumps at Plant No. 2. The pump failures were not the result of lack of maintenance but were due to problems with their design. Also, contrary to what was presented in the article, there was never a concern about not being able to meet the ocean discharge permit limits because of the pumps. It was noted that management staff received a copy of the Ernst and Young draft report a Minutes of the Operations, Maintenance r and Technical Services Committee Page 5 January 4, 1995 day or two prior to the Boards receiving it. Unfortunately, some statements made were unversed perceptions on the part of staff. A letter was submitted to Ernst and Young asking that the report be modified accordingly. It was noted that staff did agree with all of the recommendations in the report with the exception of the Department organization. OMTS95-08 STATUS OF BIOSOLIDS MANAGEMENT CONTRACTS & SAVINGS OPTIONS FOR CONSIDERATION Mike Moore, Principle Environmental Specialist, reported on the status of the Districts' existing biosolids management contracts. Presently, approximately 725 wet-tons-per- day of biosolids are produced on a five-day-a-week basis. Two contractors are being used for 100 percent recycling at an average cost of $30.35 pet wet ton. The former compost site on the Torres-Martinez Indian Reservation is no longer in operation, and all of our remaining composted material has been removed from the site. A request for proposals was issued on December 6, 1994 to obtain additional contractors for our management program. Fourteen proposals were submitted on January 4, 1995 with costs ranging from $21.50 to $48.92 per wet ton for projects including composting, land application and rail transportation. Staff will bring a recommendation to the Committee in February. Staff also asked for direction on the possibility of air drying some of the dewatered biosolids on site. This process would lower the water content of the biosolids thereby reducing our hauling costs for recycling by $2 million a year. The downside to the proposal is the potential for odors and complaints from neighbors. One option would be to conduct a pilot or full-scale pilot test at one or both plants. There was discussion about the possible odor problem. There was also a discussion about conducting the pilot study off site. Committee Recommendation Staff was directed not to proceed with an on-site project. OMTS95-09 STATUS OF THE REQUEST FOR PROPOSALS FOR THE YEAR 11 OCEAN MONITORING PROFESSIONAL SERVICES CONTRACT Irwin Haydock, Compliance Manager, reported on the Districts' ocean monitoring program prescribed by our ocean discharge permit and on the request for proposals for a contractor to conduct the program in 1995-96. Because our permit allows us to provide less than full secondary treatment of wastewater, we are required to undertake an extensive ocean monitoring program that can enable us to demonstrate that there are no ill-effects on the marine environment as the result of providing less than full secondary treatment. The Districts have utilized the same contractor since we received our permit and monitoring program in 1985. It is anticipated that the program will be modified when the Environmental Protection agency issues a new permit (still pending). Minutes of the Operations, Maintenance and Technical Services Committee f Page 6 January 4, 1995 Following direction from the Boards, competitive bids are being solicited for Year 11 of this program. Bids were submitted on January 4, 1995. Out of 27 prospective contractors, only three bids were submitted with costs ranging from approximately $1.0 to $1.6 million. Staff will bring a recommendation to the Committee in February. (6) CLOSED SESSION The Chair declared there were no items for closed session. (7) ADJOURNMENT The Chair declared the meeting adjourned at approximately 8:20 P.M. J:wp\3510\opercomm\minutes.195 ems,/ i County Sanitation Districts ,6 of Orange County,California P.O. Box 8127•10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF PLANNING, DESIGN AND CONSTRUCTION COMMITTEE Thursday, January 5. 1995 at 5:30 p.m. A regular meeting of the Planning, Design and Construction Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13, and 14 of Orange County, California was held on Thursday, January 5, 1995, at the Districts' Administrative Office. The roll was called and a quorum declared present, as follows: PLANNING. DESIGN AND CONSTRUCTION COMMITTEE: OTHERS PRESENT: John Collins, PDC Committee Chair John Shaw, Esq., Rourke, Woodruff& John Cox, Joint Chair Spradlin Don Griffin Mark Murphy Margie Rice STAFF PRESENT: Sheldon Singer, PDC Committee Blake Anderson, General Manager Vice Chair John Linder, Director of Engineering Peer Swan, Vice Joint Chair Bob Ooten, Director of Operations Charles Sylvia Jack Vincent, Planning and Design George Zlaket, Alternate Director Manager Paul Mitchell, Design Project Manager ABSENT: Chris Cervellone, Construction Project Barry Hammond Manager Shirley Detloff George Thuro, Supervisor Bob Zemel Jeff Shubik, Project Manager (2) APPOINTMENT OF PLANNING. DESIGN AND CONSTRUCTION COMMITTEE VICE CHAIR The Joint Chair appointed Director Sheldon Singer to serve as Vice Chair of the Committee. Minutes of Planning, Design and Construction Committee Meeting c ', Page 2 p January 5, 1995 (4) REPORTS OF COMMITTEE CHAIR, GENERAL MANAGER, DIRECTOR OF `✓ ENGINEERING AND GENERAL COUNSEL (a) REPORT OF THE COMMITTEE CHAIR The Committee Chair had no report. (b) REPORT OF THE GENERAL MANAGER The General Manager briefed the Committee on effects of the Wednesday, January 4 storm on the treatment facilities and collection system. The surface stormwater enters the collection system through holes in the manhole covers in the streets throughout the county and greatly increases the flow to the treatment facilities. At 5 p.m., the flow was measured at 500 mgd and by 8 p.m., a record of 550 mgd was passing through the plant. Normal peak flow is approximately 320 mgd. This rate of flow was sustained for two hours before it started to recede. There are twelve major trunk lines, which are metered, that serve huge areas of the county, and the meter readings will be evaluated to determine, if possible, from where the majority of the water comes. All influent pumps were operating and the water level in the surge tower was within 8 feet of the top. The Central Power Generation system supplied all of the power to the pumps, although for some reason the pumps could only run at 92%. This will be v investigated. Eight cities or agencies confirmed that at least one manhole cover was dislodged which allowed stormwater to enter the sewers. The Committee Chair suggested that the General Manager send a letter to the cities informing them of the impacts of the increased flows and requesting their cooperation in limiting flows through manholes. Letters should be sent to the mayor, the public works director, and the city manager of the cities and agencies we serve. The General Manager indicated that this has been discussed and will be done. The General Manager also briefed the Committee on the impacts of the County's bankruptcy filing on the Districts. The General Manager is serving on the Pool Committee, which comprises representatives of the pool's seven largest participants. They are meeting an average of two days per week trying to resolve the problems and determine the short-and long-term impacts, as well as providing a solid picture of the fund, both before and after the bankruptcy filing. The Pool Committee is taking the position that only 100 cents on the dollar is acceptable, with no discrimination. There has been an agreement in principle from the County and from the Creditors Committee to release the pre-petition property taxes. That is approximately 18% of the Districts' receipts. The Pool Committee, as well as the Creditors Committee, is working on releasing pre-petition pool money on an emergency basis. To date, $420 million has been released to over fifty agencies. Minutes of Planning, Design and Construction Committee Meeting Page 3 ' January 5, 1995 (c) REPORT OF THE DIRECTOR OF ENGINEERING The Director of Engineering introduced staff present at the meeting. He briefed the Committee on Contract No. 14-1-1A, the Baker-Gisler Interceptor. A portion of this line is within the Mesa Verde Country Club in Costa Mesa. Originally, the County Club requested that we complete the work through their property in April and work was scheduled accordingly. Now, however, they have scheduled a major golf tournament and would like the work completed sooner. The contractor agreed to the revision and, before the rain, it was scheduled to be completed by January 15. The Orange County Regional Water Reclamation project costs and schedule were reviewed. The feasibility study is complete. It is on hold at this time because of funding problems caused by the bankruptcy. The Orange County Water District, like the Sanitation Districts, had all of its reserves in the commingled pool. d) REPORT OF THE GENERAL COUNSEL There was no report by General Counsel. (5) APPROVAL OF MINUTES OF DECEMBER 1. 1994 MEETING. ... The minutes of the December 1, 1994 Planning, Design and Construction Committee were approved as drafted. (6) STAFF OVERVIEW OF PLANNING, DESIGN AND CONSTRUCTION ACTIVITIES The Director of Engineering discussed the monthly change order report. The change orders will be considered in detail later in the meeting. This report will be used to report on all change orders approved by the General Manager, as well as those presented to the Committee. The report will be revised to include the assigned PDC number. The Agenda Listing was reviewed. The Director of Engineering indicated that some of the projects listed as being on hold have been released, and some of the work may be pulled out of some projects and bid separately because of health, safety, compliance or regulatory requirements. It was suggested that staff prepare a schematic or use aerial photos to help the Committee members visualize those projects and the work that is being discussed. Staff was also requested to prepare a prioritization and manpower report. The prioritization process has been started by staff and it will be continuously updated. The projects and their priorities, and manpower needs will be identified and addressed in the upcoming budget process, and the results will be reviewed by the Operations, Maintenance and Technical Services Committee to ensure that operational Minutes of Planning, Design and Construction Committee Meeting Page 4 January 5, 1995 needs are met. The Personnel and Finance Committee will also be reviewing these �..✓ reports. A monthly briefing, with visual aids, will be made to the Committee addressing the changes in priority, scheduling, and manpower required to complete the projects. The possibility of a plant tour on a quarterly basis was discussed. The Chair requested that it be scheduled within the next two months, possibly before a future PDC Committee meeting. The Operations Center at Plant 2 has meeting rooms and the Committee meetings could be held there when a tour of Plant 2 is scheduled. The Director of Engineering updated the Committee on the status of the Operations Center expansion at Plant 2. Staff is taking beneficial occupancy of portions of the building. A hearing was held on the contractor's request to substitute the electrical subcontractor. The substitution was allowed. The contractor is still behind schedule; about 250 days late. Liquidated damages are being held. There are some minor change orders outstanding. The bonding agent for the contractor is now receiving funds due the contractor to ensure that the subcontractors will be paid. (7) OLD BUSINESS PDC95-01 Consideration of Resolution re Limited Authority for Processing Professional Services Agreements, Addenda, Changes to Construction Agreements, Approving Plans and Specifications, and the Bidding and Award of Construction Agreements The revised resolution was reviewed and amended. It was moved, seconded and carried that said resolution be approved as amended, and to submit the resolution to the Executive Committee and Boards of Directors for approval. (8) ACTIONS RE PUBLIC WORKS CONTRACTS PDC95-02 Consideration of Motion to Approve Change Order No. 3 to Electrification of Pump Drives at Reclamation Plant No. 1. Job No. P1- 36-1: Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38-1: Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1- 384: and Miscellaneous Improvements to Facilities at Treatment Plant No. 1. Job No. P2-43-3 Staff briefly described the major change order work, including four items of additional work and three items of deleted work. U Minutes of Planning, Design and Construction Committee Meeting Page 5 January 5, 1995 `. The Committee requested staff to track costs of all change orders on all projects and report back on the types and amounts of the changes at the time the Closeout Agreement is presented to the Committee. The Construction Project Manager indicated that staff will seek reimbursement from the designer for the costs of those items considered errors and/or omissions. It was moved, seconded and carried to approve Change Order No. 3 to Electrification of Pump Drives at Reclamation Plant No. 1, Job No. P1-36-1; Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38-1; Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P7-38-4; and Miscellaneous Improvements to Facilities at Treatment Plant No. 1, Job No. P2-43-3, for four items of additional work and three items of deleted work in the additional amount of $22,576.00, increasing the total contract amount to $2,098,790.00. PDC95-03 Consideration of Motion to Approve Chance Order No. 4 to Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 1. Job No. P7-38-2 Staff briefly reviewed the change order work that includes six items of additional work and three items of deleted work. u The number of confined space procedures change orders was discussed, and staff explained that since the contract was designed, over two years ago, Districts' safety procedures have been strengthened and have resulted in additional work by the contractor on all existing projects, including this one. All new construction plans and specifications will include the new, stricter confined space requirements that have been reviewed by the Districts' insurance carrier, Driver, OSHA, and the Safety Manager. It was moved, seconded and carried that Change Order No. 4 to Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38-2, be approved, for an increase of$12,097.00, increasing the total contract amount to $3,383,044.00. PDC95-04 Consideration of Motion to Approve Chance Order No. 5 to Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 2. Job No. P2-43-1 Staff reviewed the change order that includes nine items of additional work and one item of deleted work. The largest change involved modifications to raise the walls of a box to allow a change in the way the plant is operated. .. It was moved, seconded and carried that Change Order No. 5 to Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P2-43-1, for an increase of 63,434.00, increasing the total contract amount to $3,391,9B7.00. Minutes of Planning, Design and Construction Committee Meeting Page 6 January 5, 1995 (9) CONSIDERATION OF NEW AND MISCELLANEOUS ITEMS �✓ PDC95-05 Consideration of Actions re Warehouse Building at Plant No. 2. Job No. P2-35-2; Maintenance Buildina at Plant No. 2. Job No. P2-35-3: Process Area Fire Protection. Sianaae and Water Distribution System Modifications at Plant No. 2. Job No. P2.46: and Office Trailer Relocations at Plants Nos. 1 and 2. Specification Nos. M-044(Rebid) and M-044-1 The Design Project Manager described the four jobs included in this action. The new warehouse is to replace an existing metal building built in 1978; the maintenance building will replace the existing maintenance service center built in 1965 and small maintenance offices built in 1968. The old warehouse is dilapitated and past its useful life, and because of the age of the maintenance facilities and the master plan recommendation that these be demolished and replaced, no seismic retrofit work has been scheduled, though they would require it if they remained in use. The city water pump station is being replaced in order to meet new requirements of the Huntington Beach Fire Department and the Orange County Health Department that require the use of city water instead of plant water for fire protection. By combining these projects, construction conflicts between projects can be avoided, since they are all in the same area. The existing construction management trailer complex will be relocated to make room V for the new Maintenance Building. Existing trailers will be moved to a new site. Several trailers, which are over 18 years old, will be salvaged. The construction cost estimate was discussed. The Committee asked that in the future the total budget to complete the project be included, i.e., what contingency has been included, actual design costs, estimated testing costs; estimated furniture, fixtures and equipment costs; and administrative costs. Staff indicated that these numbers will be provided. General Counsel said that the agreement with the bonding company for Specification M-044(Rebid) provides for payment of any costs over the original bid, and that the additional work changes have been addressed in the agreement. It was moved, seconded and carried that the Committee recommend approval of the plans and specifications and any subsequent addenda, and authorize the General Manager to advertise and receive bids; and authorize award of a construction contract to the lowest responsive bidder at the next Joint Boards meeting, in an amount not to exceed the approved total budgeted amount. If the low bid is above the budgeted amount, staff will seek direction from the Directors at the next Joint Boards meeting. The Committee directed staff to develop a format to report the overall cost of all major items in future projects when approval of plans and specifications is requested. This report will be presented to the Committee at the next meeting. The report shall include Minutes of Planning, Design and Construction Committee Meeting Page 7 January 5, 1995 why the project is being done, where the project is located, that all permits have been received, the design amount, the construction amount, major cost items, and budget amount. The General Manager mentioned that one of the improvements recommended by the Ernst & Young report will be a revised Job Plan and procedures. This document will address these items and provide for a continual update of costs and changes, and will assist staff in tracking actual versus budgeted costs. PDC95-06 AD HOC COMMITTEE RE SPACE UTILIZATION STUDY FOR DISTRICTS' ADMINISTRATIVE NEEDS Because of the uncertainties of Districts' ability to fund new projects, the Committee Chair recommended that the Ad Hoc Committee delay further action at this time. It was moved, seconded and carried that the Ad Hoc Committee delay their next meeting, tentatively scheduled for January 1995, and seek direction from the PDC Committee at their June 1, 1995 meeting. (10) CLOSED SESSION There was no closed session. (14) NEXT MEETING The next meeting of the Planning, Design and Construction Meeting will be on February 2, 1995. (15) ADJOURNMENT The Chair declared the meeting adjourned at 7:25 p.m. Jean E. Tappan Planning, Design and Construction Committee Secretary II County Sanitation Districts of Orange County,California P.O.Box 8127•10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 DRAFT MINUTES OF FINANCE AND PERSONNEL COMMITTEE Wednesday, January 18. 1995. 5:30 P.M. A meeting of the Finance and Personnel Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on January 18, 1995, at 5:30 p.m., at the Districts' Administrative offices. The roll was called and a quorum declared present, as follows: Committee Directors Present: Staff Present: George Brown, Chairman Blake Anderson, General Manager John C. Cox, Jr., Joint Chairman Gary G. Streed, Director of Finance Jan Debay Gary E. Hasenstab, Director of Personnel Bumie Dunlap Ed Hodges, Asst. Director of Operations James H. Flora Bob Ooten, Asst. Director of Maintenance John M. Gullixson Michael D. White, Controller Wally Linn Steve Kozak, Financial Manager Thomas Saltarelli William G. Steiner Others Present Peer Swan, Vice Joint Chairman Tom Woodruff, General Counsel Committee Directors Absent: Patti Gorczyca, Public Financial Management Roger R. Stanton, Vice Chairman Other Directors Present: John Collins (4) VERBAL REPORTS (a) Report of Director of Finance Gary Streed, Director of Finance, reported that Solomon Brothers had issued a "month-end" summary of the new County Portfolio as of January 11, 1995. The report stated that $3.2 billion was invested for a four-day weighted average maturity and was earning 5.47%. The longest maturity was two weeks. The Districts had $21 million on deposit with the Treasurer at that time and $3.9 million in a separate bank account. (The current bank account balance is $4.2 million). Minutes of Finance & Personnel Committee Page 2 1W January 18, 1995 4 The Committee discussed the role of a special subcommittee to review the ..d Deloitte & Touche RFP for a new FIS and agreed to wait until the Ernst& Young evaluation and recommendations for the Finance Department were available. (b) Report of the Joint Chairman The Joint Chairman reported the search for a General Manager is on schedule and that the Special Committee had meetings planned. (5) APPROVAL OF MINUTES The draft minutes of the December 21, 1994 meeting of the Finance and Personnel Committee were approved. (6) NEW BUSINESS FPC95-01 Status Report on County Bankruptcy Proceedings and Impacts on the Districts General Manager Blake Anderson gave the Committee members an oral update on the County bankruptcy proceedings and apprised them of any changes since the report at the Board meeting, including the January 18th meeting of the Pool Investors Committee. He noted that current estimates of the total loss have been reduced to $1.7 billion or 22%. The County's workout plan is expected within a week. FPC95-02 Overview of Asset and Liability Management Functions In an effort to better define the functions and expectations of the asset and liability management function, PFM and staff gave an overview presentation and followed with a question and answer period. With the appointment of a Districts' Treasurer, we have moved into an area of financial management that is relatively new for the Directors and staff. This area is the management of assets in addition to their safekeeping. Asset and liability management (A/LM) establishes a framework for managing the financial risks inherent in the assets and liabilities of the balance sheet. A/LM includes decision making as a part of an integrated program rather than as a series of separate actions, recognizing the interrelationships of both sides of the balance sheet. Minutes of Finance 8 Personnel Committee Page 3 January 18, 1995 Recommendation The report was received and filed and the Committee recommended that staff prepare a special informational session for the Directors. FPC95-03 Review Recommended Short List for Investment Advisor and Establish a Selection Committee At the last Committee meeting, the Directors reviewed a draft request for proposals (RFP)for an independent Investment Advisor and a list of potential firms. The RFP was mailed on January 4, 1995, and responses received January 13, 1995. The initial scope of this investment advisory engagement will be the development of a Districts' investment policy. The investment advisor will be responsible for developing the Districts' investment policies and procedures. The advisor will review the timing of the Districts' cash needs so they can recommend the appropriate maturities of the portfolio. The advisor will also set up procedures for selection of investment manager(s) and participate in the selection process, and may be required to develop quarterly reviews of the investment manager(s) performance as needed. Prior to the Committee meeting, staff, Public Financial Management and General Counsel reviewed and ranked the proposals. A short list of firms recommended by the review committee was presented at the meeting. Recommendation A motion was made, seconded and unanimously approved to form a Selection Committee including Directors Burnie Dunlap and Peer Swan, PFM and staff. The Selection Committee will meet January 24, 1995, to interview the firms on the short list and to prepare a recommendation to the Boards. CP 95-04 Consideration of Interim Investment Policy At the Finance and Personnel Committee Meeting of December 21, 1994, the Committee members approved the release of a Request for Proposals for investment advisor services. The final selection of an investment advisor is scheduled to be approved by the Joint Boards on February 8, 1995. Mike White, Controller, reported that the balance in the Districts' Money Market Account with Bank of America was $4.2 million as of January 18, 1995. The bank, by law, must provide coilateralization at 110% of the Districts' total deposit with government securities. The Districts have now reached the maximum ✓ deposit amount that Bank of America is willing to collateralize. Minutes of Finance & Personnel Committee Page 4 a January 18, 1995 The Districts are expecting to receive $15 million of the property tax apportionment that was deposited within the County Treasurers Investment Pool soon. In addition, the Districts are expecting to receive $8.1 million from the next property tax installment on January 24, 1995. Therefore, the Districts need to be providing for our own cash management functions until an outside investment advisor can be selected, have an opportunity to review the Districts' finances, and provide treasury management recommendations. The Directors reviewed the proposed Interim Investment Policy which identified U.S. Treasury Notes or Bills, the State LAIF and Obligations of Federal Agencies for idle cash funds until an outside investment advisor can recommend an investment program. Third-party custody of all investments is a requirement of the policy, and no payments are to be made prior to such custody. Recommendation A motion was made, seconded and unanimously approved to adopt the Interim Investment Policy on behalf of the Districts. The Districts' Treasurer was directed to carry out the duties of investing idle cash using Bank of America as a Trustee/Custodian, until the recommendations of an outside investment advisor can be obtained, approved, and implemented by the Districts. FPC95-05 Internal Controls for Accounts Payable. Payroll and Treasury At the December 21, 1994 Finance and Personnel Committee meeting, Committee Members approved staffs recommendation to bring all cash disbursement functions relating to Accounts Payable and Payroll in-house providing that the Accounting Division first develop the adequate internal controls over these functions. Mike White, Controller, reviewed the internal accounting controls over Accounts Payable and Payroll for the Committee which were included in the agenda packet. New controls need to be implemented now that the County of Orange will no longer be providing auditing, check signing, and bank reconciliation services. An overview of the internal controls for the new Treasury Management function was also given. It was further noted that these controls are an extension of our existing daily cashiering controls. Recommendation The procedures were received, approved and filed. Minutes of Finance & Personnel Committee Page 5 January 18, 1995 FPC95-06 Reauest For Proposals For Professional Auditing Services A three-year independent auditing service agreement with KPMG Peat Marwick expired with the completion of the 1992-93 audit. Because of the anticipated staff time that would be required in selecting a new financial information system, the Fiscal Policy Committee decided to extend KPMG's service agreement through the 1993-94 audit at the February 10, 1994 meeting, but directed staff to solicit proposals for a multi-year engagement from other qualified public accounting firms beginning in 1994-95. Although the Districts have yet to complete the process of acquiring and installing a new financial information system, staff reported that there is now sufficient staff to select and install a new financial information system and also to orient a new auditing firm unfamiliar with the Districts now that the Controller position is filled. The Committee discussed the draft Request For Proposal For Professional Auditing Services and a listing of qualified audit firms which had been included in the agenda packet. Since KPMG has performed the Districts' audit for the last 19 years, the Districts would benefit by the selection of a new audit firm with a fresh perspective and possibly different audit approach. Therefore, KPMG is not on the preliminary listing of potential audit firms. Recommendation A motion was made, seconded and unanimously approved to release the Request For Proposals For Professional Auditing Services for fiscal year 1994-95, with the option of auditing the following three years, to the fines on the distribution list. Potential services for a CAFR, future financings and the Single Audit Act will be requested on a time and materials basis. All other services will be included in a not-to-exceed cost proposal. FPC95-07 Review Alternative Capital Improvement Plans Operations and Maintenance Department and Engineering Department staff have reviewed the Joint Works and individual Districts' capital improvement programs. All projects were ranked according to several criteria including: impact on public health, safety, compliance with permits, and economics. Using these rankings, the projects were then prioritized and potential design and construction cash draws were prepared. Two alternative capital improvement plans were prepared for the joint works and for the Districts' facilities. The Priority Capital Improvement Plans include only those projects ranked as high priority by Operations and Maintenance. The Desired Capital Improvement Plans include the continuation of all projects currently under design or construction. The Committee reviewed copies of these four plans and their report on cash flow projections. Minutes of Finance & Personnel Committee Page 6 January 18, 1995 Although the Operations, Maintenance and Technical Services Committee and the Planning, Design and Construction Committee have not yet finalized their recommendations for a Capital Improvement Plan in light of the County Investment Pool crisis, the alternatives have been used to prepare preliminary cash flow projects and are enclosed for the Committee's information. Recommendation These plans were received and filed. FPC95-08 Overview of 1995 Financing Plan The Districts' budget adopted for the year ending June 30, 1995, included a potential new Certificate of Participation (COP) issue of$84,500,000 to finance the budgeted capital improvements. In July 1994, the Joint Boards adopted a Resolution declaring their intent to fund current capital improvements from reserves and to reimburse those reserves from a future financing. Staff and Public Financial Management (PFM) recommended the Districts begin the process of selecting a financing team including an underwriter, special counsel and underwriter's counsel, by issuing a Request for Proposals (RFP). The financing team will then prepare the 1995 financing plan alternatives for the L.J Committee's review. A draft RFP for underwriter and special counsel services and a list of potential providers were distributed at the meeting. Underwriter's counsel will be determined from the special counsel selection process. The Committee agreed that the need for a future financing depends upon the Capital Improvement Plan ultimately selected, the release of reserves from the County Pool and the Districts' need for adequate reserves. Recommendation A motion was made, seconded and unanimously approved to consider the RFP process, including conflict screening, for a financing team at the March Committee meeting. FPC95-09 Status Report on 1990-92 Capital Improvement Program COP Interest Rate Monitoring Steve Kozak, Financial Manager, presented an information-only report covering the current status of Interest Rate Monitoring for the Districts' COP Program. Between the December 1990 issuance of the Series 'X COPS and September 1993, the Committee reviewed detailed spreadsheets of interest costs and interest earnings for the 1990-92 Capital Improvement Program COP issues. A revised summary form has been used since January 1994. Mr. Kozak summarized the program to date which is summarized in the following table: Minutes of Finance & Personnel Committee Page 7 January 18, 1995 a� Series 12/90 $100,000,000 2.78% 8.00% 5.22% Series 8(Net)* 04/91 39.465,000 6.86%"' 8.21% 1.35% 1992 Refunding" 11/92 41,081,000 5.55% 7.34% 1.79% 1993 Refunding 09/93 46,000,000 4.56% 6.86% 2.30% series 09192 98,500.000 2.42% 7.47% 5.05% d. 55% 7.85% T70% *Original issue size was$117,555,000. "Excludes$119,519,000 allocated to 1986 COPS of Districts 1,2&3. "'$6,900,000 eamings from SWAP would reduce fixed rate by 1.96%for the first three years to 4.9%. The construction reserves have earned an average of 7.85% since the inception of the 1990-92 COP program. Thus, the Directors' decision to borrow rather than to spend down our reserves has resulted in net interest earnings of$39.7 million on the reserves over this time period. Bond proceeds from all three COP issues have been expended in compliance with the two-year spending test. None of the Construction and Acquisition Funds for the 1990-92 series COPS has sustained arbitrage rebate penalties. Recommendation This report continues the practice of COP program updates for the Committee on a quarterly basis. No action being necessary, this item was received and filed. FPC95-10 Status Report on Taxable Commercial Paper Program Steve Kozak, Financial Manager, presented an information-only report covering the Districts' Taxable Commercial Paper Program. With payment of the note maturing on January 10, 1995, the Taxable Commercial Paper Program has been retired. Future borrowing alternatives will be considered after the financing team has been formed. Recommendation This item was received and filed. 4.' Minutes of Finance & Personnel Committee Page 8 January 18, 1995 FPC95-11 Consideration of a motion to renew Boiler & Machinery Insurance for the period March 1. 1995 to March 1. 1996, with the American Manufacturers Mutual Insurance (Kemper Insurance Group). Steve Kozak, Financial Manager presented a report regarding the renewal of Boiler & Machinery Insurance for the period March 1, 1995 to March 1, 1996. Parts of the Districts' insurance program renew at different times of the year. The Property Insurance including all risk, earthquake and flood protection, will renew in June; the Excess Workers' Compensation Insurance will renew in May; and the Boiler & Machinery Insurance will renew on March 1, 1995. It is necessary to review the Boiler& Machinery Insurance renewal at the January Committee meeting in order to obtain Joint Boards' authority in February, prior to the March 1, 1995, renewal date. Robert F. Driver Company, the Districts' Broker of Record, submitted the Districts' Boiler & Machinery Insurance program to six insurance companies over the past few months and prepared the enclosed Summary of Proposals Report which includes the current program and the three proposals received for Boiler& Machinery Insurance renewal for the period March 1, 1995 to March 1, 1996. Recommendation A motion was made, seconded and unanimously approved to renew Boiler & Machinery Insurance for the Districts for the period March 1, 1995 to March 1, 1996, with the American Manufacturers Mutual Insurance (Kemper Insurance Group), based on their overall superior policy terms, their knowledge of the Districts' programs, their record of prior service to the Districts and their lowest policy premium of$77,376.78 FPC95-12 Consideration of a motion recommending a Board Resolution adopting the provisions of Government Code Section 31641.04 authorizing two years additional service credit for retirement purposes. Gary Hasenstab, Director of Personnel, presented a report proposing adoption of provisions of Government Code 31641.04, authorizing Districts employees to receive two years additional service credit for retirement purposes. The County Employees Retirement Law of 1937 allows the Districts' Boards to determine that it would be in the best economic interests of the Districts for employees who are otherwise eligible to retire to receive an additional service credit of two years as an incentive to retire within a specified period. u Minutes of Finance & Personnel Committee Page 9 January 18, 1995 The Committee reviewed the pros and cons of promoting early retirement and the expected cost benefits. They noted that there was really no overriding need for the Districts to downsize. Ed Hodges, Assistant Director of Maintenance, and Blake Anderson reminded the Committee that Ernst &Young has recommend a reorganization of the Operations and Maintenance Department and that early retirement could assist with that process. Recommendation A motion was made, seconded and unanimously approved to table consideration of an early retirement program pending more information on the reorganization costs. FPC95-13 Status Report on Districts' Deferred Compensation Plan in Response to Director Swan's Request In response to Director Swan's request, Gary Streed reported that the Districts have an IRS-approved deferred compensation plan. All employees and Directors are eligible to participate in the plan. There are approximately 300 active participants in the plan, which is an "unqualified plan." There are approximately 300 active participants in the plan and 159 non-active accounts. Two options are provided for plan deposits: the County Commingled Investment Pool, and the Lincoln National Insurance Plans. Prior to the County's bankruptcy, 67% of the participants were making deposits to the Commingled Investment Pool. Several employees have changed plans in the past month and now 30% of the participants are in the Commingled Investment Pool. The Old Age, Survivors and Disability (OASDI) contributions of 7.5% for each Director are also deposited here. At December 6, 1994, the total Districts' deferred comp deposits into the Commingled Investment Pool were $4,666,680. Deductions from payrolls and Directors' compensation since December 6, 1994 have been held in the Districts' safe and not deposited into the Commingled Investment Pool. Deposits have been made into the Lincoln National Plan as deductions were made. During the past month, staff has had several discussions with the County Treasurer's Office regarding our deferred compensation plan. As of January 12, 1995, the County Treasurer's Office has indicated that all participants in the Pool will be subject to the limits adopted by the Board of Supervisors on January 5, 1995, as reported in the Situation Update from County Administrator Ernie Schneider, including a loss of 10% of their balances. Minutes of Finance & Personnel Committee Page 10 January 18, 1995 The Directors discussed the nature of the 457 Plan and the creditor status of the depositors. They declared their intent to limit or eliminate any loss to participants in the Commingled Investment Pool deferred compensation plan. Recommendation The Committee directed staff to prepare a report for consideration at their February meeting. (11) CONSIDERATION OF UPCOMING MEETING DATES AND ITEMS TO BE DISCUSSED AT THOSE MEETINGS. Committee Chairman George Brown reported that the calendar of future meetings is on the back of the Notice of Meeting each month. The next Finance and Personnel Committee meeting is scheduled for Wednesday, February 15, 1995. He urged the Committee members to make special note of the 1995-96 budget calendar included in the following list of future meeting topics: MONTH ITEM FEBRUARY Deferred Compensation Balance Proposal v Sor-Month Joint Works Budget Reviews Training and Travel Expenses Independent Financial Auditor Personnel Policies Manual Treasurer's Report MARCH Underwriter and Special Counsel Services All-Risk Property Insurance Joint Works Capita Improvement Budget for 1995-96 User Fees and Connection Fees for 199596 Investment Policy Investment Manager Services APRIL Joint Works Operating Budget for 1995-96 COP Monitoring Report MAY Personnel Budget for 1995-96 Complete Joint Works Operating and Capital Budget Nine-Month 1994-95 Joint Works Budget Review Training and Travel Expenses JUNE Excess Workers'Compensation Insurance Debt Financing Strategy for 1995-2000 (12) ADJOURNMENT The meeting was adjourned at 8:25 p.m. v GGS:Ic J:IW POOCFIMCRPNtIFPCMre�NUTES W`M1. Enclosures Revised 1/31/95 County Sanitation Districts of Orange County,California i P.O. Box 8127. 10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 MINUTES OF THE SPECIAL EXECUTIVE SEARCH COMMITTEE JANUARY 25, 1995 -4:00 P.M. A meeting of the Special Executive Search Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held Wednesday, January 25, 1995, at 4:00 p.m., at the Districts Administrative Offices. (1) ROLL CALL The roll was called and a quorum declared present, as follows: SPECIAL EXECUTIVE SEARCH COMMITTEE: OTHERS PRESENT: Present: Robert W. Murray, David Griffith &Associates John C. Cox, Chair Peer A. Swan, Vice Chair STAFF PRESENT: George Brown, FPC Chair John Collins, PDC Chair None Don Griffin, Past Joint Chair Pat McGuigan, OMTS Chair William Steiner, County Supervisor Absent: Roger Stanton, County Supervisor (2) APPOINTMENT OF CHAIR PRO TEM. No appointments were made. (3) PUBLIC COMMENTS. There were no comments by any member of the public. (4) REPORTS OF THE COMMITTEE CHAIR, GENERAL MANAGER AND GENERAL COUNSEL. No reports were made. Minutes of the Special Executive Search Committee January 25, 1995 Page 2 (5) APPROVAL OF MINUTES The minutes of the October 26, 1994, Special Executive Search Committee were approved as submitted. (6) SPECIAL EXECUTIVE SEARCH COMMITTEE ACTIONS The Committee reviewed applications received for the position of General Manager. A motion was made, seconded and approved that the Committee would interview six of the candidates Friday, February 3, 1995. The names of the candidates will be withheld because of the confidentiality of the issue. (7) CLOSED SESSION. There was no closed session. (8) OTHER BUSINESS. There was no other business. (9) MATTERS TO BE REPORTED ON AT A SUBSEQUENT MEETING. ..J There were no matters reported. (10) MATTERS TO BE PLACED ON A FUTURE AGENDA FOR ACTION AND A STAFF REPO There were no matters to be placed on a future agenda. (11) CONSIDERATION OF UPCOMING MEETING DATES. The next Special Executive Search Committee meeting is scheduled for Friday, February 3, 1995. (12) ADJOURNMENT The Committee adjourned at approximately 5:30 p.m. j:W pEmymrpcyvi95`013595.sam County Sanitation Districts of Orange County,California C P.O.Box 8127 • 10844 Ellis Avenue Fountain Valley,CA 92728-8127 Telephone: (714)962-2411 MINUTES OF THE EXECUTIVE COMMITTEE JANUARY 25, 1995 - 5:30 P.M. A meeting of the Executive Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, January 25, 1995, at 5:30 p.m., at the Districts' Administrative offices. (1) ROLL CALL The roll was called and a quorum declared present, as follows: EXECUTIVE COMMITTEE: OTHERS PRESENT: Present: Director George Brown Thomas L. Woodruff, General Counsel John C. Cox, Jr. Joint Chair Patti Gorczyca, Public Financial Management Peer A. Swan Vice Joint Chair Robert W. Murray, David Griffith & Associates Don R. Griffin Past Joint Chair Pat McGuigan Chair, District 1 STAFF PRESENT: John J. Collins Chair, District 2 .. Sal A. Sapien. Chair, District 3 Blake P. Anderson, General Manager Jan Debay Chair, District 5 Gary Streed, Director of Finance James Ferryman Chair, District 6 Margaret H. Nellor, Director of Technical Services Barry Hammond Chair, District 7 John D. Linder, Director of Engineering Victor Leipzig Chair, District 11 Ed Hodges, Director of Maintenance John Gullixson Chair, District 13 Bob Dolan, Director of Operations Thomas Saltarelli Chair, District 14 Roger Stanton County Supervisor William Steiner County Supervisor Absent: None (2) APPOINTMENT OF CHAIR PRO TEM No appointments were made. (3) PUBLIC COMMENTS There were no comments by any member of the public. v.o' i Minutes of the Executive Committee �.r Page 2 January 25, 1995 (4) REPORTS OF THE COMMITTEE CHAIR, GENERAL MANAGER, AND GENERAL COUNSEL (a) REPORT OF THE COMMITTEE CHAIR The Committee Chair had no report. (b) REPORT OF THE GENERAL MANAGER The General Manager gave an update on the Orange County bankruptcy and a status report on the flapgate structure. (c) REPORT OF GENERAL COUNSEL The General Counsel had no report. (5) APPROVAL OF MINUTES The revised minutes of the November 30, 1994, Executive Committee meeting were approved. (6) OPERATIONS. MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MEETING Received draft minutes of the Operations, Maintenance and Technical Services Committee meeting held January 4, 1995. (7) CONSIDERATION OF THE OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE RECOMMENDATIONS OMTS95-05 Consideration of motion to Replace the Existing Emergency Chlorine Disinfection Facilities with a Temporary Emergency Outfall Disinfection System; and authorize staff to solicit bids for equipment rental and for installation of the temporary facility with associated piping systems and appurtenance; and authorize staff to award materials, service rental and installation contracts to the lowest responsive bidder(s); and authorize the expenditure, not to exceed $100,000 for said materials, service, rental and installation. Rental payments of the equipment will be made over a 12-month contract period V.d 1 Minutes of the Executive Committee Page 3 U January 25, 1995 A motion was made, seconded and duly carried to: 1) Replace the existing emergency chlorine disinfection facilities with a temporary emergency outfall disinfection system; 2) authorize staff to solicit bids for equipment rental and for installation of the temporary facility with associated piping systems and appurtenance; 3) authorize staff to award materials, service rental and installation contracts to the lowest responsive bidder(s), in an amount not to exceed $100,000. (8) PLANNING. DESIGN AND CONSTRUCTION COMMITTEE MEETING Received draft minutes of the Planning, Design and Construction Committee meetings held December 1, 1994 and January 5, 1995. (9) CONSIDERATION OF PLANNING. DESIGN AND CONSTRUCTION COMMITTEE RECOMMENDATIONS (a) PDC95-01 Consideration of Motion Approving a Resolution Establishing Procedures for the Processing of Professional Services Agreements and Addenda, Change Orders to Construction Agreements, Approving Plans and Specifications, and the Bidding and Award of Construction Agreements A motion was made, seconded and duly carried to approve a resolution establishing procedures for the processing of professional services agreements and addenda, change orders to construction agreements, and approve plans and specifications and the bidding and award of construction agreements, and to submit it to the Boards of Directors at the February 8, 1995 meeting for their consideration- (b) PDC95-02 Consideration of motion approving Change Order No. 3 to the plans and specifications for Electrification of Pump Drives at Reclamation Plant No. 1, Job No. P1-36-1; Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. 131-38-1; Miscellaneous Improvements to Facilities at Plant No. 1, Job Nos. P1-38-4; and Miscellaneous Improvements to Facilities at Treatment Plant No. 2, Job No. P2-43-3, authorizing an addition of $22,576.00 to the contract with Advanco Constructors A motion was made, seconded and duly carried to approve Change Order No. 3 to U Job No. P1-36-1; Job No. P1-38-1; Job No. P1-384; and P243-3, for an addition of $22,576.00 to the contract with Advanco Constructors, Inc., for seven items of additional or deleted work. Minutes of the Executive Committee `.. Page 4 January 25, 1995 (c) PDC95-03 Consideration of motion approving Change Order No. 4 to the plans and specifications for Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38-2, authorizing an addition of$12,097.00 to the contract with Pascal & Ludwig Engineers A motion was made, seconded and duly carried to approve Change Order No. 4 to Job No. P1-38-2, for an addition of$12,097.00 to the contract with Pascal & Ludwig Engineers, for nine items of additional or deleted work. (d) PDC95-04 Consideration of motion approving Change Order No. 5 to the plans and specifications for Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 2, Job No. P243-1, authorizing an addition of$63,434.00 to the contract with Pascal & Ludwig Engineers A motion was made, seconded and duly carried to approve Change Order No. 5 to the plans and specifications of Job No. P243-1, for an addition of$63,434.00 to the contract with Pascal & Ludwig Engineers, for 10 items of additional or deleted work. (a) 95-05 Consideration of actions re Warehouse Building at Plant No. 2, Job No. P2-35-2; Maintenance Building at Plant No. 2, Job No. P2-35-3; Process Area Fire Protection, Signage and Water Distribution System Modifications at Plant No. 2, Job No. P2-46; and Office Trailer Relocations at Plants Nos. 1 and 2, Specification Nos. M-044(Rebid) and M-044-1 A motion was made, seconded and duly carried to approve the plans and specifications and any subsequent addenda, and authorize the General Manager to advertise and receive bids for Job No. P2-35-2; Job No. P2-35-3; Job No. P246; and Specification Nos. M-044(Rebid) and M-044-1. (10) FINANCE AND PERSONNEL COMMITTEE MEETING Received approved minutes of the Finance and Personnel Committee meeting held December 21, 1994, and draft minutes of the Finance and Personnel Committee held January 18, 1995. (11) CONSIDERATION OF FINANCE AND PERSONNEL COMMITTEE RECOMMENDATIONS (a) FPC95-02 Overview of Asset and Liability Management Functions Received as information item only. Minutes of the Executive Committee Page 5 January 25, 1995 (b) FPC95-03 Consideration of Motion to Review Recommended Short List for Investment Advisor and Establish a Selection Committee A motion was made, seconded and duly carried to review the recommended short list for an independent Investment Advisor; and to establish a Selection Committee comprised of Financial and Personnel Committee members, Public Financial Management, and staff. (c) FPC95-04 Consideration to Approve Interim Investment Policy A motion was made, seconded and duly carried to approve the Interim Investment Policy on behalf of the Districts; and direct the Districts' Treasurer to carry out the duties of investing idle cash until the recommendations of an outside investment advisor can be obtained, approved, and implemented by the Districts. (d) FP 95-11 Consideration of a motion to renew Boiler & Machinery Insurance for the period March 1, 1995 to March 1, 1996, with the American Manufacturers Mutual Insurance (Kemper Insurance Group) A motion was made, seconded and duly carried to renew Boiler & Machinery U Insurance for the period March 1, 1995 to March 1, 1996, with the American Manufacturers Mutual Insurance (Kemper Insurance Group), based on their overall superior policy terms, their knowledge of the Districts' programs, their record of prior service to the Districts and their lowest policy premium. (12) EXECUTIVE SUBCOMMITTEE MEETING Received and approved revised minutes of the Executive Subcommittee Meeting held November 29, 1994. (13) STEERING COMMITTEE MEETING Received and approved minutes of the Steering Committee meetings held November 30, 1994(Revised) and December 8, 1994. (14) CONSIDERATION TO RECEIVE AND FILE INITIAL STAFF REPORT EXEC95-01 Consideration of motion to receive and file initial staff report regarding consolidation of the nine separate districts; and direct staff to develop a scope and schedule to provide a comprehensive analysis of consolidation and report back to the Executive Committee at future meetings as significant portions of the analysis is completed U Minutes of the Executive Committee u Page 6 January 25, 1995 A motion was made, seconded and duly carried to receive and file the initial staff report regarding consolidation of the nine separate districts and direct staff to develop a comprehensive analysis of consolidation. (15) REPORT OF THE SPECIAL EXECUTIVE SEARCH COMMITTEE The Special Executive Search Committee met on January 25, 1995, with David M. Griffith & Associates, immediately prior to the Executive Committee meeting. The Committee provided a verbal report to the Executive Committee regarding the recruitment of the General Manager position. A motion was made, seconded and duly carried to conduct preliminary interviews of six candidates for the position of General Manager, and report the Committee's recommendation to the Joint Boards at the March 8, 1995 meeting. (16) CLOSED SESSION There was no closed session. `.✓ (17) OTHER BUSINESS (a) Vice Joint Chair: Director Sapien inquired to the Joint Chair regarding the status of the Vice Joint Chair. After a brief discussion, the request to agendize the issue was made by Director Sapien. After further discussion, Director Sapien withdrew his request. No further action was taken or is required. (b) The Committee made a recommendation that a list of names, addresses, phone and fax numbers of the Board and senior staff be distributed to all Committee members. (18) MATTERS TO BE REPORTED ON AT A SUBSEQUENT MEETING There were no matters to be reported. (19) MATTERS ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT. There were no matters for a future agenda. Minutes of the Executive Committee Page 7 January 25, 1995 (20) CONSIDERATION OF UPCOMING MEETING The next Executive Committee meeting is scheduled for February 22, 1995. (21) ADJOURNMENT The Executive Committee adjourned at approximately 7:05 p.m. wptloNgmbMxQan951013595.ecm JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 Agenda Item (12)(b)(1 ): OMTS95-05 Actions relative to Replacement of the Existing Emergency Chlorine Disinfection Facilities with a Temporary Emergency Ouffall Disinfection System (Specification No. E-254): (a) Consideration of motion authorizing staff to solicit bids for equipment rental and installation of temporary facility with associated piping systems and appurtenances. (b) Consideration of motion authorizing staff to award materials, service rental and installation contracts to the lowest responsive bidders, in a total amount not to exceed $100,000.00. Summary Districts'staff has developed plans to replace the existing chlorine emergency outfall disinfection system with a temporary bleach disinfection system. The temporary unit is required because chlorine equipment parts are unavailable and the existing system does not have adequate capacity to disinfect treated wastewater as required by the National Pollutant Discharge Elimination System(NPDES) permit requirements. Implementabon of the temporary facility has the added benefit of eliminating the need to develop a Risk Management Prevention Plan which is required by November 1995 at an estimated costs of$100,000. The cost for the temporary facilities will also be offset by reducing the$75,000 per year maintenance expenditures. Installing the temporary units will also eliminate a hazardous chemical from the treatment facility,thus improving worker and public safety. The estimated cost associated with installing a temporary disinfection facility,including equipment rental and installation ls$100,000 for the first year of operation(please see attached report). Executive Committee Recommendation Staff recommends that the existing emergency outfall chlorination system be replaced with a temporary bleach chemical feed system. Staff also recommends authorization to proceed with said project work and requests the following: 1. Authorization to solicit bids for equipment rental and for installation of the temporary facility with associated piping systems and appurtenance. 2. Authorization to award materials,service rental and installation contracts to the lowest responsive bidder(s). 3. Authorize the expenditure, not to exceed$100,000 for said materials,service, rental and installation. Rental payments of the equipment will be made over a 12-month contract �..✓ period. wpdow ags 2.12bt �u COUNTY SANITATION DISTRICTS .1 ORANGE COUNTY. CAUFORNIA `..� December 12, 1994 IOW EW AVE"P.o.FGFN127 I YAINVLL .CL4NINNICBPIF 9127 STAFF REPORT mneasan OMTS95-05 PROPOSED REPLACEMENT OF THE EXISTING EMERGENCY CHLORINE DISINFECTION FACILITIES WITH A TEMPORARY EMERGENCY OUTFALL DISINFECTION SYSTEM Backaround/Discussion The Districts are required by the National Pollution Elimination Discharge System (NPDES) permit to adequately disinfect the emergency discharge points. Treated wastewater is currently discharged in a 120-inch five-mile long outfall pipe. The Districts have two emergency outfall facilities, a 78-inch one mile long outfall pipe and an overflow facility to the Santa Ana River. The Districts have traditionally used chlorine for disinfection of treated wastewater that is discharged to the two emergency outfall systems. A temporary bleach chemical feed system has been evaluated. Due to the inability of the existing chlorination facility to meet the disinfection requirements of the NPDES permit, the safety of plant staff, neighbors, hazardous material regulations, the high maintenance and equipment costs for the chlorine facility, and the slow down of the chemical handling improvement project. The Districts embarked on a capital improvement project to install permanent chemical dosing facilities. This capital improvement project includes emergency outfall disinfection feed systems. The chemical facility capital improvement project (P1-46 and P2-55) was initiated to address the replacement of the existing chlorination facility and improve safety. The replacement became necessary due to parts unavailability and unrepairable chlorine units at the existing chlorine facility. The P1-46 and P1-55 projects have experienced some delays which moved the project completion date from October 1995 to June 1996. Districts staff has developed plans to install temporary bleach facilities for emergency outfall disinfection which will be used until the Pt-46 and P2-55 capital improvement projects are completed. Installing a temporary facility has the advantages of: o Eliminating the $75,000 per year maintenance cost associated with the antiquated chlorination facility and the unavailability of spare parts. o Eliminating the need to develop a Risk Management Prevention Plan (RMPP) (due to the elimination of gaseous or liquid chlorine on the plant site) which is estimated to cost $100,000 and which must be in place by November 1995. o Eliminate the potential for chlorine leaks and improved worker and public �.✓ safety. r.,.rvx a,w..n.uN.nmw.i:.t y OMTS95-05 Page 2 December 12, 1994 o Eliminate the risk associated with the insufficient chlorination capacity and providing the ability to meet NPDES compliance requiring emergency chlorination of effluent discharged in Serial Ports 002 and 003. The cost of the temporary facility is estimated at $100,000, which includes rental for a twelve-month period and installation of chemical delivery piping. This cost will be offset by eliminating the need for chlorine facility maintenance and not developing an RMPP. The temporary facility will be comprised of rental chemical feed pumps and tanks which are mounted on portable frame-type platforms. The facility will require installing plastic piping and appurtenance to the disinfection points. The temporary facility can be installed within a two-month period after Committee then Districts Board approval. Staff Recommendation Staff recommends that the existing emergency outfall chlorination system be replaced with a temporary bleach chemical feed system until such time that a permanent disinfection system is designed and constructed. In order to accomplish the work in an expeditious manner, staff also recommends authorization to proceed with said project work and requests the following: 1. Authorization to solicit bids for equipment rental and for installation of the temporary facility with associated piping systems and appurtenance. 2. Authorization to award materials, service rental and installation contracts to the lowest responsive bidder(s). 3. Authorize the expenditure, not to exceed $100,000 for said materials, service, rental for one year of operation and installation. Rental payments of the equipment will be made over a twelve-month contract period. r++ramn,wuw,rswnw,tn JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 Agenda Item (12)(b)(2): PDC95-01 Consideration of Resolution No. 95-9, Establishing Procedures for the Processing of Professional Services Agreements and Addenda, Change Orders to Construction Agreements, Approving Plans and Specifications and the Bidding and Award of Construction Agreements. Summary At the December 1994 Planning, Design and Construction Committee, the draft resolution was reviewed and changes were proposed. This resolution is a delegation of limited authority for approving professional service agreements, and changes to contracts and agreements at staff, committee and Board levels. The revised resolution is attached for further review. Executive Committee Recommendation Staff recommends that the Executive Committee approve the amended draft resolution and submit it to the Boards of Directors for further consideration and approval. YpdWb.W9M-1 2 RESOLUTION NO. 95-9 ESTABLISHING PROCEDURES FOR THE PROCESSING OF PROFESSIONAL SERVICES AGREEMENTS AND ADDENDA, CHANGE ORDERS TO CONSTRUCTION AGREEMENTS, APPROVING PLANS AND SPECIFICATIONS, AND THE BIDDING AND AWARD OF CONSTRUCTION AGREEMENTS A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA, ESTABLISHING PROCEDURES FOR THE PROCESSING OF PROFESSIONAL SERVICES AGREEMENTS AND ADDENDA, CHANGE ORDERS TO CONSTRUCTION AGREEMENTS, APPROVING PLANS AND SPECIFICATIONS, AND THE BIDDING AND AWARDING OF CONSTRUCTION AGREEMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . WHEREAS, the Planning, Design and Construction Committee has recommended changes to certain procedures by which Professional Services Agreements, Change Orders to Construction Agreements, approving Plans and Specifications and Addenda, and the bidding and awarding of Construction Agreements are conducted by the Districts; and WHEREAS, the full Board accepts said recommended changes. NOW, THEREFORE, the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: Professional Services Agreements. The following change is hereby enacted with respect to the approval authority of Professional Services Agreements as defined in Resolution No. 90-43: Irl Authorizing Authority Action (a) The Director of Engineering Solicitation of SOOs and Requests for Proposals (b) General Manager Authorization to evaluate proposals and to execute contracts up to $25,000. (c) Planning, Design and Receive recommendations of Staff and General Construction Committee Manager and approve Professional Services Agreements of over$25,000 up to $50,000. (d) Boards of Directors Receive recommendations of Staff, General Manager and Committee, and approve Professional Services Agreements for over $50,000. Section 2: Professional Services Agreement Addenda. Authorizing Authority Action (a) The Director of Engineering Authority to negotiate addenda. (b) General Manager Receive recommendation of Staff and approve contract changes up to $25,000 per addendum. The additive value of the changes shall not exceed $50,000. (c) Planning, Design and Receive recommendations of Staff and General Construction Committee Manager and approve contract changes between $25,000 and $50,000. The additive value of the changes shall not exceed $100,000. (d) Boards of Directors Receive recommendations of Staff, General Manager and Committee and approve contract changes exceeding the limits granted to the Committee. Section 3: Change Orders to Construction Agreements. Authorizino Authority Action (a) General Manager Receive recommendation of Staff and approve Change Orders up to $25,000. The additive value of the change orders shall not exceed $50,000. (b) Planning Design and Receive recommendations of Staff and Construction Committee General Manager and approve Change Orders between $25,000 to $50,000. The additive value �..1 of the change orders shall not exceed $100,000. 0 (c) Boards of Directors Receive recommendation of Staff, General Manager and Committee and approve all change orders exceed the limits granted to the Committee. Section 4: Plans and Specifications for Construction Agreements. Authorizing Authority Action (a) Planning, Design and Approve proposed Plans and Specifications; Construction Committee and approve Engineer's Estimate of construction cost; Boards of Directors authorize General Manager to establish bid date, approve addenda, receive bids and staff recommendation and award at next Board meeting. (b) Planning Design and If bids come in over budget amount, direction Construction Committee and will be sought from the Committee and Boards of Directors Directors at their next respective meetings, regard consideration of award of contract. Section 5: Amendment of Existing Policies. This Resolution shall supersede any prior adopted policy to the extent any conflicts may exist with the approval and execution authority set forth herein. Staff is directed to submit to the Boards of Directors any additional Resolutions to integrate these provisions with existing procedures. PASSED AND ADOPTED at a regular meeting held February 6, 1995. dare.x✓m02 JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 Agenda Item (12)(b)(3): PDC95-02 Consideration of motion approving Change Order No. 3 to the plans and specifications for Electrification of Pump Drives at Treatment Plant No. 1, Job No. P1.36-1; Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38-1; Miscellaneous Improvements to Facilities at Plant No. 1, Job Nos. P7-38-4; and Miscellaneous Improvements to Facilities at Treatment Plant No. 2, Job No. 132-43-3, authorizing a net addition of$22,576.00 to the contract with Advanco Constructors, Inc., Division of Zurn Constructors, Inc., for seven items of additional or deleted work. Summary This contract combines several jobs designed by John Carollo Engineers and the Districts' staff. The work at Plant No. 1 includes removal of existing digester gas-driven engines and replace with electric motors; a new guard shack, new fencing, new landscaping, lighting and security improvements for inside the plant; exterior improvements to existing painted buildings; installation of high pressure instrument air system; replacement of paging system at both plants; `..✓ construction of an emulsion polymer facility; and electrical improvements in the laboratory. The work at Plant No. 2 includes interior improvements to existing painted process buildings, removal of existing digester gas compressor engine, replacement of existing boilers and other improvements. The construction was awarded to Advanco Constructors in December 1993. Change Order No. 3 is an addition of$22,576.00 to the contract for four items of additional work and three items of deleted work. There is no time extension associated with this change order. A Staff Report is attached that details the proposed changes. The following is a summary of the contract amount: Original Contract Amount $6,059,364.00 Previously Approved Changes 16,850.00 This Change (Add) (Dedusy 22.576.00 Amended Contract Amount $6,098,790.00 Executive Committee Recommendation Staff recommends approval of Change Order No. 3 for an addition of$22,576.00 to the contract with Advanco Constructors. V wpdew�roassroz-rzw COUNTY SANITATION DISTRICTS y. of ORANGE COUNTY. CALIFORNIA ' January 5, 1995 109CL EUls AVENUE Po.eov 9117 FOUNTAIN VALLEY.CAUPoPNIA 92729-8127 STAFF REPORT nfA�952-2A11 Proposed Chance Order No. 3 to the Plans and Specifications Electrification of Pump Drives at Reclamation Plant No. 1. Job No. P1-36-1: Security and Landscapine Element of Miscellaneous Improvements to Facilities at Plant No. 1. Job No. P1-38.1: Miscellaneous Improvements to Facilities at Plant No. 1, Job Nos. P1-38-4: and Miscellaneous Imorovements to Facilities at Treatment Plant No. 2. Job No. P2-43-3 Summary This project combines several jobs designed by both John Carollo Engineers and Districts' staff. Job No. P1-36-1; Electrification of Pump Drives at Reclamation Plant No. 1, provides for the removal of existing digester gas-driven engines that drive the pumps that transfer the primary effluent into the aeration basins for secondary treatment and replacement with electric motors. Job No. P1-38-1; Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1, includes a new guard shack on North Perimeter Road, new fencing along the East and West Perimeter Roads, new landscaping, lighting and security improvements for protection inside the plant. Job Nos. P1-38-4 and J-17.2; Miscellaneous Improvements to Facilities at Plant No. 1, provides for exterior improvements to existing painted maintenance buildings, installation of a high pressure instrument air system, replacement of the paging system at both plants, construction of an emulsion polymer facility, electrical improvements to the new laboratory and other miscellaneous improvements to Plant No 1. Job No. P243-3; Miscellaneous Improvements to Facilities at Treatment Plant No. 2, includes interior improvements to existing painted process buildings, �..d removal of existing digester gas compressor engine, replacement of existing boilers and other miscellaneous improvements to Plant No. 2. The construction contract was awarded in December 1993 to Advanco Constructors. Job No. P1-36-1 Item 1, in the amount of$1,149.00, is for the addition of one 4-Inch conduit from transformer TB1 secondary to the north side of the new transformer pad being constructed to serve the existing primary effluent pump station at Reclamation Plant No. 1. Districts' design staff determined that transformer conduits shown on the contract drawings do not have adequate conductor space to provide for the maximum future ampacity rating of the transformer. Staff determined it to be more cost effective to install the additional conduit at this time during construction of the transformer pad. Item 2, a credit in the amount of$4,200.00, is to change the contract specified 5 kv switchgear external bus duct to an internal tie bus duct at the existing primary effluent pump station at Reclamation Plant No. 1. Districts' design staff recommended the bus duct change, which will have no adverse effect on the operation and life of the equipment and resulted in a cost savings to the Districts. Job. No. P1-38-1 Item 3, in the amount of$2,430.00, is to change the material of a contract specified 6-inch cast iron soil pipe, serving as a sanitary drain for the new guard shack on the East Perimeter Road. Districts' engineering staff requested the pipe be changed to ductile iron due to the extended life and `.r durability of ductile iron pipe. Ductile iron pipe and fittings are more costly than cast iron and require more labor to install. 6 Item 4, in the amount of$337.00, is to add one 2-inch backfiow prevention device and delete one f- inch back8ow prevention device serving the new landscaped areas on the south side of Ellis Avenue at Reclamation Plant No. 1. This item results from the difference in material cost and installation of these two devices. The contract drawings did not show the location and size of the backfiow prevention devices correctly. Item 5, a credit in the amount of$868.00, is for the deletion of six guard posts shown on the contract drawings to be installed on the east side of the existing metering and diversion structure. The guard posts will be installed under a different contract at no increase in cost to the contract. The referenced guard posts were already to be supplied under another current construction project. Job. No. Pt-384 Item 6, in the amount of$4.233.00, is to change the contract specified light fixture for the new emulsion polymer station at Reclamation Plant No. 1. The new light fixture specified was inadequate for lighting the top of the polymer tank and containment area and did not match adjacent light fixtures along the East Perimeter Road. Job No. P2-43-3 Item 7, in the amount of$19,495.00, is for removal and replacement of a heavily corroded 58-foot section of an existing bridge crane rail inside the sludge dewatering building at Treatment Plant No. 2. Also included in this item is removal of deteriorated and peeling paint from the bridge crane, rails and supports and repainting of the entire bridge crane assembly. The bridge crane rail was in a deteriorated condition and unsafe, resulting in the unit being unusable for regular and emergency work. Since the Contractor was already working in this building performing contract specified paint removal work, it was cost effective to have the work completed at this time. Miscellaneous rehabilitation projects within the plants, including Job Nos. P1.36.1, P1-38-2, P1-38-4, J-17-2 and P2-43.3, cover a large variety of unrelated construction items located in many different areas of the plants. Due to the complexity of these projects, changes are often initiated after actual conditions encountered in the field, differ from those assumed, discovered or known in the design phase. Many of the above changes fall into this category. The changes described above would have been included in the original design if discovered or known in the design phase. The original contract amount for this project was $6,059,364.00. The project is now approximately 80% complete. The net amount of change orders to date is $39,426.00, representing a net increase of 0.65% above the original contract amount. Staff Recommendation Staff recommends approval of Change Order No. 3 for an addition of$39,376.00 to the contract with Advanco Constructors. There is no time extension associated with this change order. SR02-95.02 Page 1 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY `�►' 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Advanco Constructors C.O. No.: Three (3) Division of Zum Constructors, Inc. Date: February 8. 1994 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No. Pt-36-1: Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1. Job No P1-38-1: Miscellaneous Improvements to Facilities at Plant No.1. Job 131-38-4: and Miscellaneous Improvements to Facilities at Plant No. 2. Job No. P243-3 Consultant: John Carollo Engineers Amount of this Change Order(Add)(Dedi,M) $22,576.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. JOB NO. P1-36-1 REM 1 -4-INCH ELECTRICAL CONDUIT ADDITION AT TRANSFORMER TB2 The Contractor was directed to add one 44nch conduit from transformer TB1 secondary to the north side of the new transformer pad being constructed to serve the existing primary effluent pump station at Reclamation Plant No. 1. The additional work included furnishing and installation of 20 linear feet of schedule 40 PVC conduit and fittings with concrete encasement Districts'design staff determined that conduits shown on the contract drawings did not have adequate conductor space to provide for the maximum ampacity rating of the transformer. It was determined to be cost effective to install the additional conduit during construction of the contract specified transformer pad. This item of work was accomplished by Contractor's force account pursuant to Section 10-6(B)2(b)of the General Provisions. (Reference:FCO#21) ADDED COST THIS CHANGE ORDER ITEM: $1,149.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 2-CHANGE 5 KV SWITCHGEAR BUS DUCT CONNECTION The Contractor was directed to change a contract specified 5 kv swftchgear external bus duct to an internal tie bus duct at the existing primary effluent pump station at Reclamation Plant No. 1. Districts'design staff recommended the bus duct change,which will have no adverse effect on the operation and life of the equipment and resulted in a cost savings to the Districts. This hem of work was negotiated with the Contractor pursuant to Section 10-6(8)2(a)of the General Provisions. (Reference:Advanco letter dated May 20, 1994) CREDIT THIS CHANGE ORDER ITEM: ($4,200.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Page 2 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 �+�✓ FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Advanco Constructors C.O. No.: Three (3) Division of Zum Constructors, Inc. Date: February 8. 1994 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No. P1-36-1: Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1 Job No P1-38-17 Miscellaneous Improvements to Facilities at Plant No.1. Job P1-38-4: and Miscellaneous Improvements to Facilities at Plant No. 2, Job No. P2-43-3 Consultant: John Carollo Engineers JOB NO.P7-38.1 ITEM 3-CHANGE DRAIN PIPE MATERIAL FROM CAST IRON TO DUCTILE IRON The Contractor was directed to change 135 linear feet of 6-inch cast iron soil pipe to ductile iron.The pipe serves as a sanitary drain for the new guard shack on the East Perimeter Road and is connected to the Districts influent inlet channel at Reclamation Plant No. 1. Included in this item are costs for ductile iron pipe, mechanical joint fittings, labor for Installation and a credit for the cost of cast iron pipe materials and installation labor. Cast Iron pipe was specified in the contract documents but Districts'engineering staff requested the change due to the extended life and durability of ductile iron pipe. This item of work was negotiated with the Contractor pursuant to Section 10-6(B)2(a) of the General Provisions. (Reference: FCO#6) ADDED COST THIS CHANGE ORDER ITEM: $2,430.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 4-CHANGES TO IRRIGATION BACKFLOW PREVENTERS The Contractor was directed to add one 24nch reduced pressure principal backflow prevention device and delete one 14nch reduced pressure principal backfiow prevention device in the new landscaped areas on the south side of Ellis Avenue at Reclamation Plant No.1. This item results from the difference in material cost and Installation of these two devices. The contract drawings did not show the location and size of the backflow prevention devices correctly. This item of work was negotiated with the Contractor pursuant to Section 10-6(B)2(a)of the General Provisions. (Reference: PCH#13) ADDED COST THIS CHANGE ORDER ITEM: $337.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 5-DELETION OF GUARD POSTS The Contractor was directed to delete 6 guard posts shown on the contract drawings to be installed on the east side of the existing metering and diversion structure. The guard posts were also included in Contract No.P1-38-2 and the Districts elected to have the guard posts installed under this contract. This item of work was negotiated with the Contractor pursuant to Section 10-6(B)2(a)of the General Provisions. (Reference:PCH#21) CREDIT THIS CHANGE ORDER ITEM: ($868.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Page 3 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY `../ 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Advanco Constructors C.O. No.: Three (3) Division of Zum Constructors. Inc. Date: February 8. 1994 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No. Pt-36-1: Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1. Job No. P7-38-1: Miscellaneous Improvements to Facilities at Plant No.1, Job P1-384: and Miscellaneous Improvements to Facilities at Plant No. 2. Job No. P2-43-3 Consultant: John Carollo Engineers JOB NO.P1-38-4 ITEM 6-LIGHT FIXTURE CHANGE FOR NEW EMULSION POLYMER STATION The Contractor was directed to change the contract specified light fixture for the new emulsion polymer station at Reclamation Plant No. 1. The contract specified light fixture was inadequate for lighting the top of the new polymer tank and containment area and did not match adjacent light fixtures along the East Perimeter Road. Included in this Rem are additional costs for a new double-head light Posture and 20-foot pole. The contract specified light future was purchased by the Contractor and delivered to the Districts for use in other areas of the plant This Rem of work was negotiated with the Contractor pursuant to Section 106(B)2(a) of the General Provisions. (Reference: FCO#30) �d ADDED COST THIS CHANGE ORDER ITEM: $4,233.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days JOB NO.P2.43-3 ITEM 7-REPAIR AND REPAINT BRIDGE CRANE AND RAILS INSIDE DEWATERING BUILDING AT TREATMENT PLANT NO.2 The Contractor was directed to remove and replace a heavily corroded 58-foot section of an existing bridge crane rail inside the sludge dewatering building at Treatment Plant No.2. The Contractor was also directed to remove deteriorated paint from the bridge crane, rails and supports and repaint the entire bridge crane assembly. The bridge crane rail was in a deteriorated condition and was tagged out as unsafe, resulting in the unit being unusable for regular and emergency work. Since the Contractor was already performing contract specified paint removal work in this building,R was cost effective to have the work completed at this time. This Rem of work was negotiated with the Contractor pursuant to Section 106(B)2(a)of the General Provisions. (Reference: FCO#14) ADDED COST THIS CHANGE ORDER ITEM: $19,495.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days V TOTAL COST THIS CHANGE ORDER: $22,576.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days Page 4 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 108" ELLIS AVENUE, P.O. BOX 8127 �J FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Advanco Constructors C.O. No.: Three (3) Division of Zum Constructors. Inc. Date: February 8. 1994 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No. P1-36-1: Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. Pt-38-1� Miscellaneous Improvements to Facilities at Plant No.1 Job P1-38-47 and Miscellaneous Improvements to Facilities at Plant No. 2. Job No. P2-43-3 Consultant: John Carollo Engineers The additional work contained within this Change Order can be performed incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that no time is required for this Change Order, and no direct or indirect, incidental or consequential costs,expenses, losses or damages have been or will be incurred by Contractor, except as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: January 6 ,1994 Original Contract Time: 300 Calendar Days Odginal Completion Date: November 11994 Time Extension this C.O.: 0 Calendar Days Total Contract Time Extension: 0 Calendar Days Revised Contract Time: Not Applicable Revised Final Completion Due Date: Not Applicable Time Subject to Liquidated Damages: Not Applicable Actual Final Completion Date: Not Applicable Original Contract Price $ 6,059,364.00 Prev.Authorized Changes $ 16,850.00 This Change (Add) (Deduct) $ 22,576.00 Amended Contract Price $ 6,098,790.00 Page 5 of 5 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY .�J 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Advanco Constructors C.O. No.: Three (3) Division of Zum Constructors. Inc. Date: February 8, 1994 Job: Electrification of Pump Drives at Reclamation Plant No. 1. Job No. P1-38-1: Security and Landscaping Element of Miscellaneous Improvements to Facilities at Plant No. I. Job No. P1-38-1: Miscellaneous Improvements to Facilities at Plant No.1. Job P1-38-4: and Miscellaneous Improvements to Facilities at Plant No. 2. Job No. P2-43-3 Consultant: John Carollo Engineers Board Authorization Date: February 8, 1995 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY,CALIFORNIA S ills c rum n e by ngifteering Manager D to Construction Man. g Date App' ved by: Approved as to F rr fl- Z/QcG ¢ \2lZZ `ytf Dipfictor of Engineering Date General C u set Date Accepted by: ADVANCO CONSTRUCTORS, DIVISION OF ZURN CONSTRUCTORS,INC. 12 g Con t r Date `wj JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 Agenda Item (12)(b)(4): PDC95-03 Consideration of motion approving Change Order No. 4 to the plans and specifications for Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P138-2, authorizing a net addition of$12,097.00 to the contract with Pascal & Ludwig Engineers, for nine items of additional or deleted work. Summary Job No. P1-38-2 provides for replacement of all sluice and slide gates within the Metering and Diversion Structure at Plant No. 1, new foul air scrubbers at Headworks No. 2, modifications to existing primary sedimentation basins and other miscellaneous facilities and work items. The design of this$3.3 million project was performed by John Carollo Engineers and the construction contract was awarded to Pascal & Ludwig Engineers in June 1993. Change Order No. 4 is an addition of$12,097 to the contract for six items of additional work and three items of deleted work. There is no time extension associated with this change order. A Staff Report is attached that details the proposed changes. The following is a summary of the contract amount: Original Contract Amount $3,364,600.00 Previously Approved Changes 6,347.00 This Change (Add) (Dedus6) 12,097.00 Amended Contract Amount $3,383.044.00 Executive Committee Recommendation Staff recommends approval of Change Order No. 4 for an addition of$12,097.00 to the contract with Pascal & Ludwig Engineers. wodw ags 212e COUNTY SANITATION DISTRICTS of ORANGE COUNTY. CALIFORNIA January 5, 1995 10 O�SAVENYE 0127 MOUNTAIN VALLEY.CALIFORNIA 2272E-E127 9141EE28All STAFF REPORT Proposed Chance Order No. 4 to the Plans and Specifications Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 1 ' Job No. P1-38-2. Summary Job No. P1-38-2, Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 1 provides for replacement of all sluice and slide gates within the existing Metering and Diversion Structure, new foul air scrubbers at Headworks No. 2, modifications to existing primary sedimentation basins, and other miscellaneous facilities and work items. The design for this $3.3 million project was performed by John Carollo Engineers and the construction contract was awarded in June 1993 to Pascal and Ludwig Engineers. Change Order No. 4 is an addition in the amount of$12,097.00 to the contract for six items of additional work and three items of deleted work. Item 1, in the amount of$5,627.00, is for rerouting a new scum spray system for the existing Primary Sedimentation Basins 1 and 2. The contract drawings required the Contractor to install the new scum spray system by cutting the existing concrete top slab and working on top of the `.../ basins. Field investigation determined that there were electrical and instrumentation conduits embedded in the existing concrete top slab which were not shown on the Districts' record drawings. Sawcutting the concrete slab would require rerouting these conduits and associated wiring at additional costs greatly exceeding the amount of this item. These conduits and wiring were not shown on the contract drawings. To avoid cutting the existing top slab and relocating the existing electrical conduits and wiring, the new scum spray piping was relocated to the underside of the top slab. Costs included in this item resulted from the Contractor expending additional labor and equipment to perform the work in a confined space environment. In order for the Contractor to perform the work it was necessary to set up and remove temporary scaffolding in each basin to provide access to the overhead work areas. Also included in this item are credits for sawcufting the slot in the concrete top and repair of existing polyvinyl chloride (PVC) liner, not required due to this change. Item 2, in the amount of$6,284.00, is for the removal of undisclosed structures and utilities during excavation for the new metering and diversion bypass structure. These utilities and structures, including miscellaneous piping and concrete encased steel pilings, were not shown on the contract drawings and conflicted with the Contractor's excavation and form work for the new bypass structure. Item 3, in the amount of$185.00, is for redetailing fabrication shop drawings to modify four new stairways located inside the grit chamber pipe gallery. The new stairways were required by the contract to provide access over the top of a new 12-inch gravity drain pipe, also installed under this contract. The stairways were required to be modified due to existing headroom Clearance problems. rq Item 4, in the amount of$1,439.00, is for the fabrication and installation of a thrust support for a new 12-inch gravity drain being installed in the pipe gallery of the grit chambers. The thrust support was not shown on the contract drawings. The design engineer required the thrust support to restrain the new drain pipe during pressure testing and future operation of the system in the event of a stoppage. This item includes costs resulting from a design error. Staff will seek reimbursement from the design engineer for those costs over and above what would otherwise have been incurred had the contract documents correctly shown the thrust supports. Item 5, in the amount of$4,100.00, is for additional labor and materials to seal reinforced concrete pipe trunk line penetrations where they enter and exit the new metering and diversion bypass structure. The contract drawings made no provision for a watertight connection at the ten wall penetrations between the existing reinforced concrete pipes and new concrete walls. Expandable sealing material was installed around each trunk line inside the concrete wall envelope and caulking materials were placed around the exterior of each trunk line at the exterior join line of the new bypass structure walls. Districts' staff requested these additional sealing measures. Item 6, in the amount of$1,564.00, is for furnishing and installation of approximately 200 additional square feet of asphalt paving adjacent to the new solution polymer containment area. Also included in this item was the removal and disposal of an equal square footage of existing asphalt paving and regrading of the affected area. The regrading was necessary to prevent ponding of surface run off water and to provide a drainage path into a new storm drain catch basin being constructed under this contract. This additional paving and regrading was not shown on the contract drawings. This item includes costs resulting from a design error. Staff will seek reimbursement from the design engineer for those costs over and above what would otherwise have been incurred had the contract documents correctly shown the additional paving. Item 7, a credit in the amount of$4.370.00, is to change contract specified cast iron valve and strainer material to polyvinylchloride on two basket strainers for the primary basin splifter boxes and eight check valves installed on new Metering and Diversion Structure scrubber recirculation lines. The design engineer recommended approval of the change in materials, which will have no adverse effect on the operation and life of the equipment and results in a cost savings to the Districts. Item 8, a credit in the amount of$2,462.00, is to delete the installation of seven valves in Digesters 5 and 6 Pump Room. The new valves were purchased by the Districts and were included in the contract to be installed by the Contractor. The Districts' Maintenance Department elected to install the valves as they were performing other maintenance work in the same location. The Contractor credited back the cost of installing the valves. Item 9, a credit in the amount of$270.00. is for repair of a sludge density meter purchased by the Districts and damaged by the Contractor during installation in the pump room of Primary Sedimentation Basins 1, 2 and 5. Installation of the sludge density meter by the Contractor was included in the contract. During installation the instrumentation display was damaged by the Contractor and was repaired by the Districts under a purchase order in the amount of$270.00. Repair costs are credited back to the Districts under this item. Miscellaneous rehabilitation projects within the Plants, including Job No. P1-38-2, cover a large variety of different unrelated construction items located in many different areas of the plants. Due to the complexity of these projects, changes are often initiated from actual conditions encountered in the field, rather than being discovered or known in the design phase. Many of the above changes fall into this category. The changes described above would have been included in the original design if discovered or y, known in the design phase. Items 4 and 6 are for additional costs resulting from design errors. Staff will seek reimbursement from the designer for an appropriate portion of the costs added to the project, that would not otherwise have occurred had the original contract drawings been correct. The original contract amount for this project was $3,364,600.00. The project is now approximately 90% complete. The net amount of change orders to date is $18,444.00, representing a net increase of 0.55% above the original contract amount. Staff Recommendation Staff recommends approval of Change Order No. 4 for a net addition of$12,097.00 to the contract with Pascal & Ludwig Engineers. There is no time extension associated with this change order. SR02-95.01 .,r Page 1 of 6 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY �.r 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Pascal & Ludwig Engineers C.O. No.: Four(4) Date: February 8. 1995 Job: Priority Protects Element of Miscellaneous Improvements to Facilities at Plant No. 1. Job No. P1-38-2 Consultant: John Carollo Engineers Amount of this Change Order(Add)(Dedust) $12. 997.00 In accordance with contract provisions,the following changes in the contract and/or contract work are hereby authorized and as compensation therefor,the following additions to or deductions from the contract price are hereby approved. ITEM 1 -REROUTE SCUM SPRAY SYSTEM FOR PRIMARY BASINS 1 AND 2 The Contractor was directed to reroute the 2-Inch piping for the new scum spray system for Primary Basins 1 and 2 at Reclamation Plant No. 1. The contract drawings required the Contractor to sawcut the existing concrete top slab covering the basins,and install a new header pipe working from the top of the basins. Field investigation determined that there were electrical and instrumentation conduits embedded in the existing concrete slab and sawcutting would require rerouting these conduits and associated wiring at additional costs exceeding the amount W of this Rem. These conduits were not shown on the contract drawings. To avoid cutting the existing slab and relocating existing elechical conduits and wiring the new scum spray piping was relocated to the underside of the existing top slab. Additional costs included In this Rem resulted from the Contractor expending additional labor and equipment to perform the work in a confined space environment. It was also necessary to set up and remove temporary scaffolding in each basin to provide access to the overhead work areas. Included in this Rem are credits for sawcutting a slot In the concrete top and repair of existing polyvinyl chloride (PVC) liner, not required due to this change. This Rem of work was negotiated with the Contractor pursuant to Section 10-6(B)2(a)of the General Provisions. (Reference: PCH#5;FCO#29) ADDED COST THIS CHANGE ORDER ITEM: $5,627.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 2-REMOVAL OF UNDISCLOSED UTILITIES AND STRUCTURES AT METERING AND DIVERSION BYPASS STRUCTURE EXCAVATION The Contractor was directed to remove and dispose of a number of undisclosed utilities and structures from the excavation for the new metering and diversion bypass structure. The structures included portions of concrete encased steel pilings and excess concrete placed around a temporary wastehauler dump port. The utilities included an existing 6-inch ductile iron pipe drain and drain box,miscellaneous t frinch galvanized iron water pipe,'/cinch,'/.-inch and 24nch PVC piping. These existing structures and utilities were not shown on the contract drawings and conflicted with the Contractor's excavation and form work for the new bypass structure. This Rem of work was accomplished by Contractor's force account pursuant to Section 10-6(B)2(b) of the General Provisions. (Reference: FCO#16) ADDED COST THIS CHANGE ORDER ITEM: $6,284.00 ,� TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Page 2 of 6 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 108" ELLIS AVENUE, P.O. BOX 8127 U FOUNTAIN VALLEY, CALIFORNIA 9272"127 CHANGE ORDER Contractor. Pascal & Ludwig Engineers C.O. No.: Four(4) Date: February 8. 1995 Job: Priority Proiects Element of Miscellaneous Improvements to Facilities at Plant No. 1. Job No. P1-38-2 Consultant: John Carollo Engineers ITEM 3-MODIFICATION OF ACCESS STAIRWAYS AT THE GRIT CHAMBERS The Contractor was directed to modify four stairways located inside the grit chamber pipe galleries to provide access over the top of the new 124nch grit gravity drain pipe,installed under this contract. The stairways were required to be modified due to existing headroom clearance problems. The additional costs included in this item are for additional time required by the stair manufacturer in redetailing fabrication shop drawings. This Rem of work was negotiated with the Contractor pursuant to Section 10-6(B)2(a)of the General Provisions. (Reference: PCH#6; FCO#28) ADDED COST THIS CHANGE ORDER ITEM: $185.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days REM 4-THRUST SUPPORT FOR 12-INCH GRIT GRAVITY DRAIN The Contractor was directed to fabricate and install a thrust support for a new 124nch grit gravity drain being installed in the pipe gallery of the grit chambers. The thrust support was not shown on the contract drawings. The design engineer required the thrust support to restrain the pipe during pressure testing and buildup of hydrostatic pressure during operation of the drain system in the event of a stoppage. This Rem of work was negotiated with the Contractor pursuant to Section 1 D-6(B)2(a) of the General Provisions. (Reference: FCO#33) ADDED COST THIS CHANGE ORDER ITEM: $1,439.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 5-SEALING OF TRUNK SEWER PENETRATIONS AT THE METERING AND DIVERSION BYPASS STRUCTURE The Contractor was directed to provide additional labor and materials for sealing the reinforced concrete pipe trunk line penetrations where they enter and exit the new metering and diversion bypass structure. The contract drawings made no provision for a watertight connection at the 10 wall penetrations between the existing reinforced concrete pipes and new concrete walls. The Contractor was directed to furnish and install an expandable sealer material around each trunk line inside the concrete wall envelope and provide backer rod and caulking around each trunk line where it joins the exterior of the bypass structure walls. This Rem of work was accomplished by Contractor's force account pursuant to Section 10.8(B)2(b) of the General Provisions. (Reference: FCO#32) ADDED COST THIS CHANGE ORDER ITEM: $4,100.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days Q Page 3 of 6 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY `./ 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor: Pascal & Ludwig Engineers C.O. No.: Four(4) Date: February 8, 1995 Job: Priority Proiects Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38-2 Consultant: John Carollo Engineers ITEM 6-ADDITIONAL PAVING AT NEW SOLUTION POLYMER CONTAINMENT AREA The Contractor was directed to furnish and install approximately 200 additional square feet of asphalt paving and aggregate base material adjacent to the new solution polymer containment area. Also included in this Rem was the removal and disposal of an equal square footage of existing asphalt paving and regrading of the affected area. The regrading was necessary to prevent ponding of surface runoff water and provide a drainage path into a new storm drain catch basin being constructed under this contract. This additional paving and regrading was not shown on the contract drawings. This Rem of work was accomplished by Contractors force account pursuant to Section 10-6(B)2(b) of the General Provisions. (Reference: FCO#29) ADDED COST THIS CHANGE ORDER ITEM: $1.564.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days 4..� ITEM 7-CHANGE OF VALVE MATERIALS FROM CAST IRON TO PVC The Contractor was directed to change contract specified cast Iron valve and strainer material to PVC on two 1 f-inch duplex basket strainers for the primary basin spl'dter boxes and eight 6-inch check valves Installed on new metering and diversion structure scrubber recirculation lines. The design engineer recommended approval of the change in materials,which will have no adverse effect on the operation and life of the equipment and resulted in a cost savings to the Districts. This Rem of work was negotiated with the Contractor pursuant to Section 10-6(B)2(a) of the General Provisions. (Reference:FCO#37) CREDIT THIS CHANGE ORDER ITEM: ($4,370.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days ITEM 8-DELETION OF VALVE REPLACEMENT LABOR IN DIGESTERS 5 AND 6 PUMP ROOM The Contractor was directed to delete the Installation of three 6-inch plug valves, one 6-Inch check valve and three 84nch plug valves in Digesters 5 and 6 Pump Room. The new valves were purchased by the Districts and were included in the contract to be installed by the Contractor. The Districts'Maintenance Department elected to install the valves as they were performing other maintenance work in the same location. Valve installation costs were credited back to the Districts. This Rem of work was negotiated with the Contractor pursuant to Section 10-6(B)2(a)of the General Provisions. (Reference:FCO#36) CREDIT THIS CHANGE ORDER ITEM: ($2,462.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days �aw� p. Page 4 of 6 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Pascal & Ludwig Engineers C.O. No.: Four(4) Date: February 8. 1995 Job: Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 1, Job No. P1-38-2 Consultant: John Carollo Engineers ITEM 9-CREDIT FOR SLUDGE DENSITY METER REPAIR COSTS The Districts purchased a sludge density meter for installation in the pump room of Primary Sedimentation Basins 1,2 and 5. Installation of the sludge density meter by the Contractor was included in the contract. During installation the instrumentation display was damaged by the Contractor and was repaired by the Districts under a purchase order in the amount of$270.00. Repair costs are credited back to the Districts under this Rem. This Rem of work was negotiated with the Contractor pursuant to Section 10-6(B)2(a) of the General Provisions. (Reference: FCO#42) CREDIT THIS CHANGE ORDER ITEM: ($270.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 Calendar Days TOTAL COST THIS CHANGE ORDER: $12,097.00 TOTAL TIME EXTENSION THIS CHANGE ORDER: 0 Calendar Days Page 5 of 6 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Pascal & Ludwig Engineers C.O. No.: Four (4) Date: February 8, 1995 Job: Priority Proiects Element of Miscellaneous Improvements to Facilities at Plant No. 1. Job No. P1-38-2 Consultant: John Carollo Engineers The additional work contained within this Change Order can be performed Incidental to the prime work and within the time allotted for the original Contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that no time is required for this Change Order, and no direct or indirect,incidental or consequential costs,expenses, losses or damages have been or will be incurred by Contractor,except as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date: July 21, 1993 Original Contract Time: 420 Calendar Days Original Completion Date: September 13, 1994 Time Extension this C.O.: 0 Calendar Days Total Contract Time Extension: 0 Calendar Days Revised Contract Time: Not Applicable Revised Final Completion Due Date: Not Applicable Time Subject to Uquidated Damages: Not Applicable Actual Final Completion Date: Not Applicable Original Contract Price $ 3,364,600.00 Prev.Authorized Changes $ 6,347.00 This Change (Add) (Beduet) $ 12,097.00 Amended Contract Price $ 3.383.044.00 I Page s or s 4 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 109" ELLIS AVENUE, P.O. BOX 8127 V FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Pascal & Ludwig Enoineers C.O. No.: Four(4) Date: February 8. 1995 Job: Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 1. Job No. P7-38-2 Consultant: John Carollo Engineers Board Authorization Date: February 8, 1995 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY,CALIFORNIA Submitted by: d n�ng Manager — Date Construction an� Date Ap d* Agpee ed a o Form: 2! c (l q' D' ector of Engineering Date Gen III Counsel Date Accepted by: ZcPAL8LUDWIG ENGINEERS tor Date -f. JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 Agenda Item (12)(b)(5): PDC95-04 Consideration of motion approving Change Order No. 5 to the plans and specifications for Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 2, Job No. P2-43-1, authorizing a net addition of$63,434.00 to the contract with Pascal & Ludwig Engineers, for ten Items of additional or deleted work. Summary Job No. P2-43-1, provides for construction of four chemical storage containment areas, addition of an anionic polymer storage and feed facility, installation of a new flow bypass gate at an existing effluent junction box, construction of a flowmeter test facility, replacement of demisting sections of existing air scrubbers, removal and replacement of asbestos-insulated steam piping, installation of new strainers at the plant water pump station, electrical modifications, and other miscellaneous work items. The design of the $4.3 million project was prepared by John Carollo Engineers and the construction contract was awarded in April 1993 to Pascal & Ludwig Engineers. Change Order No. 5 is an addition of$63,434 to the contract for nine items of �..i additional work and one item of deleted work. There is no time extension associated with this change order. A Staff Report is attached that details the proposed changes. The following is a summary of the contract amount: Original Contract Amount $3,398,000.00 Previously Approved Changes (69,447.00) This Change (Add) (Dedust) 63,434.00 Amended Contract Amount $3,391,987.00 Executive Committee Recommendation Staff recommends approval of Change Order No. 5 for an addition of$63,434.00 to the contract with Pascal & Ludwig Engineers. wparl .gS -12W COUNTY SANITATION DISTRICTS AI ORANGE COUNTY. CALIFORNIA 1, IOW ELLIS AVENUE January 5, 1995 >o.BOX 6127 y FOUNTAIN VALLEY,MIFORNN 92723.9127 ml<I222.2411 STAFF REPORT Proposed Chanoe Order No. 5 to the Plans and Specifications Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 2. Job No. P2-43-1 Summary Job No. P2-43-1, Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 2, provides for construction of four chemical storage containment areas, addition of an anionic polymer storage and feed facility, installation of a new flow bypass gate at an existing effluent junction box, construction of a flowmeter test facility, replacement of demisting sections of existing air scrubbers, removal and replacement of asbestos-insulated steam piping, installation of new strainers at the plant water pump station, electrical modifications and other miscellaneous work items. The design for this $3.4 million project was prepared by John Carollo Engineers and the construction contract was awarded in April 1993 to Pascal & Ludwig Engineers. Change Order No. 5 is a net addition in the amount of$63,434.00 to the contract for nine items of additional work and one item of deleted work. Item 1, in the amount of$15,681.00, is for eleven improvements to the proposed design and layout of the Ferric Chloride Facility. One stair stile was relocated, four pump local control panels yr were relocated and supported, one wooden access platform provided, an additional area light with associated conduit and wire was provided, diaphragm valves were rotated, pressure relief valve drains were installed, and existing area paving was demolished and replaced with a new drainage system and paving to enhance operator safety and convenience. Conduit and wire between the main control panel and local pump control panels was revised and simplified to allow installation through tight areas, conduit and wire for needed pump motor speed signal was provided, and new conduit and wire needed, to reconnect existing equipment located in the ferric chloride tank containment area was provided. The existing power supply for this disconnected equipment was inadvertently previously removed as shown on the demolition plan in the former chemical pump room. Additionally, this item includes returning the specified ferric chloride pump heads for smaller pump heads with a smaller capacity meter matched to plant treatment requirements as requested by the Operations Department. None of the improvements described above were required by the contract documents. Item 2, in the amount of$2,259.00, is for providing additional circuit breakers for the proposed jib crane in the test meter area and the Effluent Junction Box No. 1 weir gate operator. The contract documents called for connection to existing circuit breakers which did not exist. Item 3, in the amount of$25,312.00, is for raising the walls of the proposed diversion box provided as part of the plant water pump station level control task. The original design elevation of the diversion box is below the actual hydraulic profile of the plant and the box overflowed at high effluent wet well water levels. This item does not include costs for providing a new cover over the diversion box which will be included in a future change order. r Item 4, in the amount of$14,087.00, is for revising paving grades, modifying a vetch basin installed per contract documents, installing additional area drain piping, and raising an existing v tunnel wall to match proposed paving grades as required to correct design errors at the proposed paving improvements west of Headworks C. Additionally, this item includes additional cost for larger concrete bin loading pads and for providing a stronger paving section in the area where bin loading trucks pick up grit and bar screen debris bins. The stronger paving was needed to support heavy truck loads that would resume the day after paving was placed. The proposed bin loading pads were enlarged to provide more room to maneuver bins at an angle where trucks could pick them up without damaging adjacent asphalt pavement. Existing primary sedimentation basins outside of the bin loading areas prevent trucks from picking bins up straight out from the bin storage rooms. Item 5, in the amount of$1,867.00, is for necessary replacement and repairs of the four bleach station rotameters. The initial work was necessary because the specified Flow range of the rotameters was in error and the meters were removed and replaced with new rotameters with the correct Flow range. Credit for the original rotameters is included. Subsequently, the new rotameters began to deteriorate and field investigation revealed that the bleach was corroding the stainless steel wetted parts of the rotameters provided. This item also includes cost to remove the corroded rotameters and install new CPVC rotameters, purchased separately by the Districts, that are compatible with the bleach solution. Item 6, in the amount of$2,535.00, is for providing two pressure limiting valves on spray gun pump discharge piping, a new detergent pump, and additional manufacturer field services necessary to investigate and troubleshoot these problems prior to startup of the Truck Wash Facility. Also included is resolution of a dispute regarding damage to an existing spray gun pump in the facility. This pump failed and copper pipe joint solder was identified as the cause for the failure. However, there was no definite proof that the Contractor was responsible for the damage. The Contractor agreed to pay half the cost required to rebuild the pump. Item 7, in the amount of$1,948.00, is for providing additional contacts and terminal blocks inside the new motor starter enclosures for the five Ocean Outfall Booster Station vent fans. This additional work was required because the plans do not show correct termination points for motorized dampers located on the fan discharge ducts. Item 8, in the amount of$1,355.00, is for additional costs incurred when it was discovered during an attempted replacement of two existing level transmitters that the existing transmitters could not be removed without entering the caustic chemical tanks. Contractor was unable to continue work as entering the space would require a job hazard analysis and posting of a confined space permit. The contract drawings do not show the requirement for entering the tank and Districts' staff was unavailable at the time to perform necessary job hazard analysis. Cost include remobilization at a later date with additional labor to enter the tank. Item 9, in the amount of$5,140.00, is for correcting five conflicts between existing plant facilities and proposed work related to five different project tasks. The conflicts were not identified in the contract documents. This item also includes cost to provide an additional pipe support brace for the low pressure plant water pump discharge pipe. The pump discharge piping deflected during initial start up and the brace was required to stiffen the pipe support system. Item 10, a credit in the amount of$6,750.00, is for deleting the fire penetration seals below existing motor disconnects, motor drives, switchgear, and motor control centers located in the Ocean Outfall Booster Station. Future projects will require the removal of these seals as new wire will be routed to this equipment. 1,�,/ Miscellaneous rehabilitation projects within our plants, including Job No. P2-43-1, cover a large �.d variety of different, unrelated construction items located in many different areas of the plant A particular area of a plant may have been revised many times over the years by construction contracts or by Districts' maintenance crews. Documentation of these changes is not always recorded and centralized. For this reason, and because of the complexity of these projects, field changes are often initiated based on actual conditions encountered that differ from those anticipated or known in the design phase. Except for Items 3, 4, and 5, the above items would have been included in the original design if discovered or known in the design phase. Portions of Items 3, 4, and 5 involve rework needed to correct design errors. Districts will seek the appropriate reimbursement from the designer. The original contract amount for this project was $3,398.000.00. The net amount of change orders to dale is ($6,013.00), representing a net decrease of 0.18% below the original contract amount. Staff Recommendation Staff recommends approval of Change Order No. 5 for a net addition of$63,434.0010 the contract with Pascal & Ludwig Engineers. There is no time extension associated with this change order. SR02.95.03 Page 1 of 8 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY �.✓ 10944 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Pascal & Ludwig Engineers C.O. No.: Five (5) Date: February 8, 1995 Job: Priority Proiects Element of Miscellaneous Improvements to Facilities at Plant No. 2. Job No. P2-43-1 Consultant: John Carollo Engineers Amount of this Change Order (Add)(Ded-, ) $63.434.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. ITEM 1 -FERRIC CHLORIDE FACILITY MODIFICATIONS This item is to provide labor, materials and equipment necessary to accomplish the following modifications to the Ferric Chloride Facility: A. Relocate the fiberglass stair stile from the northwest comer of the containment structure to the southwest comer to enhance operator safety and convenience. B. Relocate the pump control panels from the northwest comer of the containment structure to the southeast comer to enhance operator safety and convenience. C. Simplify and reduce conduit runs between Control Panel FC1 and the pump local control panels to allow installations through crowded areas. D. Provide a wooden access platform over pipe and conduits where they are routed into the south side of the containment structure to enhance operator safety and convenience. E. Provide conduit wire,and wall pack light fixture on north wall of the former chemical pump room and reconnect existing light fixture inside this room. Reconnect power to existing ferric chloride storage tank containment area which was disconnected inside the former chemical pump room as required on the Demolition Plan on Drawing M-20. This was needed to enhance operator safety and convenience. F. Provide conduit and wire for the motor speed signal to the four ferric chloride pumps. This work was omitted from the contract documents. G. Provide supports for pump local control panels. The supports required were not shown on the contract documents. H. Replace pump heads to provide duplex pump capacity of 418 gallons per hour at 144 strokes per minute. The specified pump heads provided a capacity too large to match operational needs. J. Provide tubing to drain ferric chloride pressure relief valves to enhance operator safety. Page 2 of 8 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Pascal & Ludwig Engineers C.O. No.: Five (5) Date: February B. 1995 Job: Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 2. Job No. P2-43-1 Consultant: John Carollo Engineers ITEM 1 -CONTINUED K. Demolish existing paving and guard posts between new ferric chloride containment area and former chemical pump room and provide one floor sink,drain piping,and new cast-in-place concrete paving sloped to drain to the new floor sink. This work was not required in the contract drawings. This Rem was accomplished by Contractor's force account pursuant to Section 10-6(B)2(b)of the General Provisions.(Reference: FCOs P2431-019,021,030,033,040) ADDED COST THIS CHANGE ORDER ITEM: $15,681.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 CALENDAR DAYS ITEM 2-CIRCUIT BREAKERS FOR JIB CRANE AND WEIR GATE OPERATOR This Rem is for all labor, materials and equipment necessary to provide 15 ampere,3-pole circuit breakers on the power supply to the Effluent Junction Box No. 1 weir gate operator and the test meter area jib crane. Contract drawings required connection to existing breakers which do not exist. This Rem was accomplished by Contractor's force account pursuant to Section 10-6(B)2(b)of the General Provisions. (Reference: FCO P2431-021) ADDED COST THIS CHANGE ORDER ITEM: $2.259.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 CALENDAR DAYS ITEM 3-MODIFICATIONS TO DIVERSION BOX AT 36-INCH PLANT WATER This Rem is to provide all labor,materials,and equipment necessary to raise the elevation of the diversion box walls from 7.0 feet required in contract documents to a new elevation of 12.0 feet. Work includes demolition of box cover,saw cutting existing walls for new water stop at elevation 7.0 feet,drilling existing wall for new reinforcing steel dowels,installing new dowels and reinforcing steel, placing additional new concrete to raise walls, and revising proposed stop plate and guides. This Rem does not include cost for a new cover for the diversion box required in the referenced field change order. This box cover will be addressed in a future change order. This Rem was accomplished by Contractor's force account pursuant to Section 10-6(B)2(b)of the General Provisions. (Reference:FCO P2431-046) ADDED COST THIS CHANGE ORDER ITEM: $25,312.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 CALENDAR DAYS Page 3 of 8 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY �✓ 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Pascal & Ludwig Engineers C.O. No.: Five (5) Date: February 8. 1995 Job: Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No. 2, Job No. P243.1 Consultant: John Carollo Engineers ITEM 4-MODIFICATIONS TO PAVING AND DRAINAGE AT HEADWORKS C This item is to provide labor, materials,and equipment necessary to accomplish the following modifications to the paving and drainage work at Headworks C: A. Revise paving elevations adjacent to proposed emulsion bulk polymer area to drain area to the east. Paving grades shown in the plans do not allow proper drainage of the area. B. Raise elevation of epsting walls of Kennison Tunnel where walls were below proposed paving elevations. The requirements to raise these walls were not identified in the contract documents. C. Lower elevation of catch basin adjacent to Primary Sedimentation Basin H. This was necessary as part of the work in Item A above. D. Provide area drain and 8-inch drain pipe to drain the top of Kennison Tunnel adjacent to Primary Sedimentation Basin H. This drain was not shown in the contact drawings. E. Increase size of two bin loading pads with cast in place concrete. The pads were enlarged to allow removing bins to be at an angle that is necessary to avoid eristing structures outside of the bin loading area. F. Provide four inches of Type BAR800 asphalt paving over eleven inches of base in lieu of specified paving section on eastern half of paving area. This reinforced paving section was necessary due to the need to allow heavy truck traffic on the paving the day after it was placed. This hem was accomplished by Contractor's force account pursuant to Section 10-6(B)2(b) of the General Provisions. (Reference:FCOs P2431-031,039) ADDED COST THIS CHANGE ORDER: $14.087.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 CALENDAR DAYS ITEM 5-BLEACH STATION ROTAMETER REPLACEMENT AND REPAIRS This item is for the return of the originally specified rotameters with specified scale for credit supply and install new rotameters with scale compatible with chemical feed pumps provided,and labor to replace new rotameters damaged by the bleach solution. This Rem was accomplished by Contractor's force account pursuant to Section 10-6(B)2(b) of the General Provisions. (Reference: FCO P2431-033) ADDED COST THIS CHANGE ORDER: $1,867.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 CALENDAR DAYS Page 4 of 8 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 �...� FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Pascal & Ludwia Engineers C.O. No.: Five (5) Date: February 8. 1995 Job: Priority Projects Element of Miscellaneous Improvements to Facilities at Plant No 2. Job No. P2-43-1 Consultant: John Carollo Engineers ITEM 6-TRUCK WASH FACILITY MODIFICATIONS This item is to provide labor, materials, and equipment necessary to accomplish the following modifications to the Truck Wash Facility: A. One pressure limiting valve for the discharge piping of two spray gun pumps with necessary pipe and fittings. These valves were omitted from the contract documents. B. Provide new detergent pump to replace existing detergent pump that was inoperable. C. One half the total cost to repair one existing spray gun pump as a resolution to dispute regarding how the pump was damaged. D. Additional manufacturer field service necessary to resolve Items A,B,and C above. This Rem was accomplished by Contractor's force account pursuant to Section 1O-G(B)2(b) of the General Provisions. (Reference: FCO P2431-028) ADDED COST THIS CHANGE ORDER ITEM: $2,535.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 CALENDAR DAYS ITEM 7-REVISE OCEAN OUTFALL BOOSTER STATION VENT FAN CIRCUITRY This Rem is for providing one normally open contact,one normally closed contact, and one set of terminal blocks for each of the five vent fans. Additional contacts and terminal strips were installed in Motor Control Center Cubicles BA402, BA403,BA404,813401,and BB402. This Rem was accomplished by Contractor's force account pursuant to Section 10-6(B)2(b)of the General Provisions. (Reference:FCO P2431-024) ADDED COST THIS CHANGE ORDER ITEM: $1,948.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 CALENDAR DAYS ITEM 8-CAUSTIC TANK LEVEL TRANSMITTER INSTALLATION DELAYS This Rem is for additional costs incurred when two level transmitters could not be replaced without entering the caustic chemical tanks. Contractor was unable to continue work because as entering the space would require a job hazard analysis and posting of a confined space permit. The contract drawings did not show the requirement for entering the tank and Districts'staff was unavailable at the time to perform necessary job hazard analysis. Cost include remobilization at a later date and additional labor to enter the tank. This Rem was negotiated with the Contractor pursuant to Section 10-6(B)2(a) of the General Provisions. Page 5 of 8 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10944 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Pascal & Ludwig Engineers C.O. No.: Five (5) Date: February S. 1995 Job: Priority Proiects Element of Miscellaneous Improvements to Facilities at Plant No 2 Job No. P2-43-1 Consultant: John Carollo Engineers ITEM 8-CONTINUED ADDED COST THIS CHANGE ORDER ITEM: $1,355.00 TIME EXTENSION THIS CHANGE ORDER REM: 0 CALENDAR DAYS REM 9-MISCELLANEOUS MODIFICATIONS This item is to provide labor, materials,and equipment necessary to accomplish the following miscellaneous modifications: A. Reroute existing backwash line and existing air supply duct conflicting with installation of new 244nch plant water piping downstream of the new strainers. B. Relocate aluminum support bracketto support new H&I clean-up structural framing and adjust new structural framing to avoid conflict with existing caustic feed pipe supports. C. Temporarily relocate electrical cable tray conflicting with the Digester R&S valve replacement and reinstall after valve work is complete. D. Relocate existing scrubber recirculation panel H &1 to provide adequate space to allow installation of new auxiliary H&I scrubber recirculation control panel. E. Remove 8-inch conduit routed from 12 kv Manhole 12-7 to spare 12 kv load interrupt switch PBA-B switchgear. Install bell reducer at 12-RS Manhole duct bank entrance to basement of Distribution Center A. This 64nch conduit conflicted with the installation of conduit proposed on this project F. Provide additional cross brace between low pressure plant water pump discharge pipe supports to reinforce the pipe support system lateral force resistance. This item was accomplished by Contractors force account pursuant to Section 10-6(B)2(b) of the General Provisions. (Reference:FCOs P2431-036, 043,037,020, 045) ADDED COST THIS CHANGE ORDER ITEM: $5,140.00 TIME EXTENSION THIS CHANGE ORDER ITEM: 0 CALENDAR DAYS Page 6 of 8 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Pascal & Ludwig Engineers C.O. No.: Five (5) Date: February 8. 1995 Job: Priority Projects Element of Miscellaneous Improvements to Facifitiea at Plant No. 2. Job No. 132-43-1 Consultant: John Carollo Engineers ITEM 10-DELETION OF FIRE PENETRATION SEALS This item is for deleting from the contract the fire penetration seals as described in Detailed Specifications Section 63-2000. This item was negotiated with the Contractor pursuant to Section 10-6(b)2(a) of the General Provisions. (Reference FCO P2431-044) TOTAL CREDIT THIS CHANGE ORDER ITEM: ($6,750.00) TIME EXTENSION THIS CHANGE ORDER ITEM: 0 CALENDAR DAYS TOTAL COST THIS CHANGE ORDER: $63,434.00 TIME EXTENSION THIS CHANGE ORDER: 0 CALENDAR DAYS Page 7 of 8 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 108" ELLIS AVENUE, P.O. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Pascal & Ludwia Engineers C.O. No.: Five (5) Date: February 8. 1995 Job: Priority Proiects Element of Miscellaneous Improvements to Facilities at Plant No. 2 Job No. P2-43-1 Consultant: John Carollo Engineers The additional work contained within this Change Order can be performed incidental to the prime work and within the time allotted for the original contract and any extensions to the Contract time made by this and all previously issued Change Orders. It is therefore mutually agreed that no time is required for this Change Order,and no direct or Indirect,incidental or consequential costs,expenses,losses or damages have been or will be incurred by Contractor,except as expressly granted and approved by this Change Order. SUMMARY OF CONTRACT TIME Original Contract Date May 11, 1993 Original Contract Time: 420 Calendar Days Original Completion Date: July 4, 1994 Time Extension this C.O.: 0 Calendar Days Total Contract Time Extension: 420 Calendar Days Revised Contract Time: Not Applicable Revised Final Completion Due Date: Not Applicable Time Subject to Liquidated Damages: Not Applicable Actual Final Completion Date: Not Applicable Original Contract Price $ 3,398,000.00 Prev.Authorized Change $ (69,447.00) This Change(Add)(Bedust) $ 63,434.00 Amended Contract Price $ 3,391,987.00 Page 8 of 8 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10644 EWS AVENUE, P.O. BOX 8127 L.✓ FOUNTAIN VALLEY, CALIFORNIA 92728-8127 CHANGE ORDER Contractor. Pascal & Ludwia Enaineers C.O. No.: Five (5) Date: February 8. 1995 Job: Priority Proiects Element of Miscellaneous Improvements to Facilities at Plant No. 2. Job No. P2-43-1 Consultant: John Carollo Engineers Board Authorization Date: February 8, 1994 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY,CALIFORNIA nded b ,Angineering Manager D to Construction a ag Date App ved by: Approved as to Form: DiroLtor of Engineering Date Genera unsel Da Accepted by: _,PASCAL&LUDWIG ENGINEERS Z��EG 9¢ Co tractor Date y 4 JOINT BOARDS OF DIRECTORS REGULAR MEETING FEBRUARY 8, 1995 Agenda Item (12)(b)(7): FPC95-03 Consideration of motion approving purchase order agreements with Callan Associates, Inc. and Chandler Liquid Asset Management, Inc., relative to selection of an independent Investment Advisor, in amounts not to exceed as follows: Callan Associates, Inc. Review Investment Policy $ 5,000.00 Manager Search, per Search $20,000.00 Ongoing Performance Measurement: First Portfolio $22,000.001yr Additional Portfolios, each $7,000.001yr Chandler Liquid Asset Management Inc. Prepare Investment Policy and Conduct planning/training session for Board $10,500.00 .. summary At the last Committee meeting, the Directors reviewed a draft request for proposals (RFP)for an independent Investment Advisor and a list of potential firms. An RFP was mailed on January 4, 1995, and responses were due January 13, 1995. The initial scope of this investment advisory engagement will be the development of a Districts' investment policy. The investment advisor will be responsible for developing the Districts' investment policies and procedures. The advisor will review the timing of the Districts' cash needs so they can recommend the appropriate matudlies of the portfolio. The advisor will also set up procedures for selection of investment manager(s) and participate in the selection process, and may be required to develop quarterly reviews of the investment manager(s) performance as needed. Prior to the Committee meeting, staff, Public Financial Management and General Counsel will review and rank the proposals. A short list of firms recommended by the review committee was presented at the meeting. Staff Recommendation Review the recommended short list for an independent Investment Advisor, and establish a Selection Committee comprised of Financial and Personnel Committee members, Public Financial Management, and staff. The Committee directed staff to negotiate the terms and scope of agreements with Callan Associates, Inc. and Chandler Liquid Asset Management, Inc. wpdarlbslaga -IW «- AGENDA rrEM NO: FPC 95-03 SUMMARY OF PROPOSAL EVALUATIONS INVESTMENT ADVISOR SERVICES COUNTY SANITATION DISTRICTS OF ORANGE COUNTY JANUARY 18, 1995 Requests for Proposals (RFP) were sent to fifteen firms. Twelve firms responded to the RFP. Four firms indicated their interest in serving the Districts only as investment managers. The remaining eight proposals are discussed below. SHORT-LIST RECOMMENDATIONS 1. Callan Associates, Inc. Firm founded in 1973 (22 years). Firm's focus is investment consulting. Firm does not manage funds. Firm has significant experience in investment policy development and money manager searches for-both public and private entities. Fee estimates are reasonable. Office location: Denver, Colorado. 2. Chandler Liquid Asset Management Firm founded in 1988 (7 years). The firm has extensive experience preparing investment policies and establishing investment objectives and procedures which comply with statutory requirements for local government agencies in California Fee estimates are reasonable. Office location: San Diego, California. 3. Evaluation Associates (EA1) Firm founded in 1969 (26 years). Firm has experience in investment consulting and discretionary investment management for public funds, corporations, and high net worth individuals. Firm has conducted money manager searches. Fee estimates are reasonable. Office location: Norwalk, Conneticut. OTHER PROPOSALS The experience presented in the following proposals did not as closely match the needs of the Districts for the current project. 4. Fidelity Investments 5. Fish & Lederer Investment Counsel 6. Fund Services Associates, Inc. 7. Nakagama & Wallace Investment Management 8. Solon Asset Management C:"VnADV.PRO