HomeMy WebLinkAbout1989-06-07 ��.
COUNTY SANITATION DISTRICTS
OF ORANGE COUNTY, CALIFORNIA
P.O. BOX 8127, FOUNTAIN VALLEY,CALIFORNIA 92728-8127
W a,n
10844 ELLIS. FOUNTAIN VALLEY,CALIFORNIA 92708-7018
(714)962-2411
FAX(714)962-0350
May 31 , 1989
NOTICE OF ADJOURNED REGULAR MEETING
DISTRICT NO. 11
WEDNESDAY, JUNE 7, 1989 - 5 :30 P .M.
10844 Ellis Avenue
Fountain Valley, California
Pursuant to adjournment of the adjourned regular meeting of
May 17, 1989 , the Board of Directors of County Sanitation
District No. 11 will meet in an adjourned meeting at the above
hour and date to consider modifications to the District's
supplemental user fee program.
Secretary
BOARDS OF DIRECTORS
County Sanitation Districts P.O. Box E127. 1 D844 Ellis Avenue
of Orange County,Calitomta Fountain Valley,CA 9272"127
Telephone:(744)962-2411
DISTRICT NO. 11
AGENDA
ADJOURNED REGULAR MEETING
WEDNESDAY, JUNE 7, 1989 - 5:30 P.M.
(1) Roll call
(2) Public Comments: All persons wishing to address the Board
on specific agenda items or matters of general interest
should do so at this time. As determined by the Chairman,
speakers may be deferred until the specific item is taken
for discussion and remarks may be limited to five minutes.
�.J ( 3) Consideration of items re long-range financial program:
(a) Staff report on long-range financial plan
(b) Discussion
(4) Consideration of the following actions on items relative to
proposed Ordinance No. 1109, An Ordinance of the Board of
Directors of County Sanitation District No. 11 of Orange
County, California, Amending Ordinance No. 1108 Establishing
Sanitary Sewer Service Charges: See page "A"
(a) Report of the General Counsel re proposed Ordinance
No. 1109
(b) Consideration of motion to read said Ordinance No. 1109
by title only, and waive reading of entire ordinance
(must be adopted by unanimous vote of Directors
present)
(c) Consideration of motion to introduce said Ordinance
No. 1109 and pass to second reading on June 14, 1989
(5) Consideration of the following actions relative to the
Professional Services Agreement with John Carollo Engineers
for preparation of Phase I Preliminary Project Report for
Slater Avenue Pump Station Sewage System Improvements,
Contract No. 11-17 :
(a) Consideration of motion to receive and file Staff Report
dated May 31, 1989 re selection of engineering consultant
for preparation of said report. See page "B"
(b) verbal staff report
(c) Consideration of Resolution No. 89-50-11, approving said
agreement with John Carollo Engineers for said services,
on an hourly-rate basis for labor plus overhead, plus
fixed profit, for a total amount not to exceed $44,738.00
See page "C"
(6) Other business and communications, if any
(7) Consideration of motion to adjourn
-2
ORDINANCE NO. 1109
AN ORDINANCE OF THE BOARD OF DIRECTORS
OF COUNTY SANITATION DISTRICT NO. 11 OF
ORANGE COUNTY, CALIFORNIA AMENDING
ORDINANCE NO. 1108 ESTABLISHING SANITARY
SEWER SERVICE CHARGES
The Board of Directors of County Sanitation District No. 11 of Orange County,
California, does hereby FIND:
A. That a financial and engineering report has been prepared setting forth
the financial projections for providing sewer service to properties within the
District; and,
B. That the financial and engineering reports have been made available to
the public in accordance with the provisions of Government Code Section 54992;
and,
�..✓ C. That the new sewer use fees established by this Ordinance do not exceed
the estimated amount required to provide the sewer service for which the fee is
levied, as provided in Government Code Sections 54991 and 54992.
The Board of Directors of County Sanitation District No. 11 of Orange County,
California, does hereby ORDAIN:
Section 1: Table A. as adopted by Section 2 of Ordinance No. 1108, is hereby
amended to read as set forth in Table A of this Ordinance.
Section 2: This Ordinance shall become effective July 1, 1989.
Section 3: The Secretary of the Board shall certify to the adoption of
this Ordinance and shall cause the same to be published in a newspaper of
general circulation in the District as required by law.
"A-1" AGENDA ITEM #4 "A-1"
.,� PASSED AND ADOPTED by the Board of Directors of County Sanitation District
No. 11 of Orange County, California, at a regular meeting held
Chairman of the Board of Directors
County Sanitation District No. 11
of Orange County, California
ATTEST:
Secretary of the Board of Directors
County Sanitation District No. 11
of Orange County, California
"A-2" AGENDA ITEM #4 "A-2"
TABLE A
r./
ORDINANCE N0. 1109
Basis of Minimum Annual
Charge Annual Rate Charge Per Unit
Single-Family Charge per $40.00 $40.00
Dwellings dwelling unit
Multi-Family Charge per 24.00 24.00
Dwellings/Mobile dwelling unit
Hanes
Comnercial/ Charge per 1,000 29.00 29.00
Industrial/Other square feet of
(government building
buildings,
utilities,
non-profit
organizations,
etc.)
"A-3" AGENDA ITEM #4 "A-3"
COUNTY SANITATION DISTRICTS
of ORANGE COUNTY, CAUFORNIA
May 31, 1989 109AA Euls AVENUE
00.8o%8127
FOUNTAIN VALLEY.CAUF00NIA 92728-8127
0141962-2A11
STAFF REPORT
Phase I Preliminary Project Report for
Slater Avenue Pump Station Sewage System Improvements,
Contract No. 11-17
District 11 basically includes two distinct service areas: the southeasterly
portion bounded by Garfield Avenue, Newland Avenue and Atlanta Avenue to the
Santa Ana River; and the northwesterly portion, generally bounded by the areas
north of Talbert Avenue to the 405 Freeway and west of Gothard Street to the
coast except for the Naval Weapons Station at Bolsa Chica (see attached map) .
The areas include approximately two-thirds of the City of Huntington Beach.
The northwesterly portion is served by the Slater Avenue Pump Station, and trunk
sewer lines in Golden West Street, Slater Avenue and Springdale Street. As the
Directors will recall , the joint venture team of Carollo-Boyle has prepared a
new master plan which includes both the joint treatment and disposal facilities,
as well as the sewer conveyance systems for each of the sanitation districts.
The consultants have found that Slater Avenue Pump Station and certain trunk
sewer facilities will be deficient for meeting future short-term and long-term
capacity requirements; the most notable deficiency being the Slater Avenue Pump
Station.
The long-term solution had been identified in previous master plan reports as
the extension of the Coast Trunk Sewer from its present terminus at Golden West
Street in Orange Avenue northwesterly through the Bolsa Chica area to Edwards
Street at Slater Avenue. Under this plan a line extending easterly in Slater
Avenue would relieve the Slater Avenue Pump Station, while a line extended north
in Edwards Street would relieve the Springdale Street sewer collection
facilities, all at an estimated cost of $21.9 million.
The new master planning team reviewed this and other alternative ways to provide
the needed sewer improvements. The alternatives included diverting a portion of
the area tributary to the Slater Avenue Pump Station easterly to the Knott
Interceptor, thereby reducing the quantity of flow through the Slater Avenue
Pump Station at an estimated cost of $16.6 million; and rebuilding the Slater
Avenue Pump Station at an estimated cost of $14.2 million. The latter is the
most economical method.
The Slater Avenue Pump Station is currently operating at or near capacity. With
continuing development taking place within the drainage area served by the pump
station, a project to correct the projected deficiencies is urgently needed.
"B-1" AGENDA ITEM #5(a) "B-1"
The pending Master Plan recommends that the Slater Avenue Pump Station be
rebuilt at essentially the same location. It appears that the station could
best be built adjacent to the existing station on lands now owned by General
Telephone (GTE).
Three phases of work for Slater Avenue Pump Station Sewage System Improvements,
Contract No. 11-17, are envisioned:
Phase I includes preparation of a project report detailing the size and
construction requirements of the pump station elevations and the trunk
sewer improvements tributary to the station. The engineering documents
will also provide the necessary data for acquisition of a site from GTE.
Phase II will include preparation of detailed construction plans and
specifications and an addendum to the professional services agreement
will be negotiated and presented to the Directors for consideration at a
later date.
Phase III will be the actual construction of the facilities.
In February, staff recommended that the Board proceed with the Phase I work for
preliminary engineering work in advance of the Action Plan completion and
certification in order to ensure that District 11 can continue to provide
adequate sewer service. The Board authorized solicitation of proposals for the
Phase I work.
Proposals were solicited and received from John Carollo Engineers, Boyle
Engineering Corporation, and Brown and Caldwell Consulting Engineers. Attached
�..� is a summary of the proposals.
Staff recommends approval of a professional services agreement with John Carollo
Engineers for preparation of Phase I Preliminary Project Report for Slater
Avenue Pump Station Sewage System Improvements, Contract No. 11-17, on an
hourly-rate basis including labor plus overhead, and fixed profit, for an amount
not to exceed $44,738.00. It is anticipated that engineering services for Phase
II and Phase III will be negotiated upon completion of Phase I. This portion of
the contract will be negotiated separately and presented to the Board for
approval at that time.
ENG/D11/17:SR2
-2-
"B-2" AGENDA ITEM #5(a) ^B-2^
May 31, 1989
EVALUATION OF PROPOSALS
Slater Avenue Pump Station Sewage System Improvements
Contract No. 11-17
John Carollo Boyle Brown & Caldwell
Engineers Engineering Consulting Engineers
Did proposal address entire
Scope of Work? Yes Yes Yes
Does proposed project team
appear to have appropriate
experience? Yes Yes Yes
Did proposal include:
- Conflict of Interest
disclaimer Yes Yes Yes
- Copy of Errors and
Omissions insurance
policy No* No* Yes
Total Estimated Manhours 756 1620 1656
- Professional (% of total ) 485 (64%) 1380 (85%) 1208 (73%)
- Drafting/Typing 271 240 448
Average Total Labor Rate, $/Mr. 51.46 55.89 68.90
Overhead Percentage 153% 158.5% 175%
Profit Percentage 13% 12.8% 11%
Proposed Fee Breakdown
- Engineering Services $38,903 $ 90,520 $114,100
- Fixed Fee $ 51835 $ 13,580 $ 14,650
- Other Costs -0- 2,000 4,250
Total Proposed Fee,
(Not to Exceed) $44,738 $106,000 $133,000
RANKING (1) (2) (3)
On file with CSDOC for other projects.
"B-3" AGENDA ITEM #5(a) "B-3"
w. i _.
1' .✓�
wa
-- --- rlrllJ 1111)ll 'Urll11 ,F 1
14:V
la Y
21
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EDINGER PS INCR. 33 '- 12" r
CAP TO 7.5 MGD
24 27-' L 1 r
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SUTER P:�INCR. 3dl
CAP 7O 28 MGD burn]
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DISTRICT II BOL940MY .. .,. �:'':",':a..
EXISTING FACILITIES
y •ri r.. .d..
EXISTING PUMP STATION �:t;. " �d i
uuunnr. MILLER HOLDER TRUNK •': _. __ _
uuurrr... KNOTT INTERCEPTOR ~'C'
............ COAST- NEWLANO-DELAWARE SYSTEM \ •••.a- �• -y Q
............• SLATER-SPRINGDALE-EDINGER SYSTEM `•�,41
IMPROVEMENT FACILITIES
REPLACEMENT FACILITY
r.•.•.•r PARALLEL FACILITY DISTRICT NO. 11
NEW FACILITY IMPROVEMENT ALTERNATIVE *1
36" DIAMETER OF PIPE COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
MASTER PLAN REPORT
FIGURE 11 - 1
RESOLUTION NO. 89-50-11
APPROVING PROFESSIONAL SERVICES AGREEMENT WITH
JOHN CAROLLO ENGINEERS FOR PHASE I PRELIMINARY
PROJECT REPORT FOR SLATER AVENUE PUMP STATION
SEWA E SYSTEM IMPROVEMENTS
A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY
SANITATION DISTRICT NO. 11 OF ORANGE COUNTY,
CALIFORNIA, APPROVING PROFESSIONAL SERVICES
AGREEMENT WITH JOHN CAROLLO ENGINEERS FOR
PREPARATION OF PHASE I PRELIMINARY PROJECT REPORT
FOR SLATER AVENUE PUMP STATION SEWAGE SYSTEM
IMPROVEMENTS, CONTRACT NO. 11-17
* * k k k * k k * * k * k * * *
The Board of Directors of County Sanitation District No. 11 of Orange
County, California,
DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1. That the certain Professional Services Agreement with John
Carollo Engineers dated June 7, 1989, by and between County Sanitation District
No. 11 of Orange County and John Carollo Engineers, for preparation of Phase I
Preliminary Project Report for Slater Avenue Pump Station Sewage System
Improvements, Contract No. 11-17, is hereby approved and accepted; and,
Section 2. That payment for said services is hereby authorized in
accordance with the provisions set forth in said agreement, as follows:
Professional Services at
hourly rates for labor plus
overhead at 153%, not to exceed $38,903.00
Fixed Profit 5,835.00
TOTAL, not to exceed $44,738.00
Section 3. That the Chairman and Secretary of District No. 11 are hereby
authorized and directed to execute said agreement in form approved by the
General Counsel .
PASSED AND ADOPTED at an adjourned regular meeting held June 7, 1989.
„C„ AGENDA ITEM #5(c) "C"
BOARDS OF DIRECTORS
County Sanitation Districts P.O. Box 8127• 10844 Ellis Avenue
of Orange County, California Fountain Valley,CA 92728-8127
Telephone: (714) 962-2411
DISTRICT NO. 11
AGENDA
ADJOURNED REGULAR MEETING
WEDNESDAY, JUNE 7, 1989 - 5: 30 P.M.
( 1 ) Roll call
( 2) Public Comments : All persons wishing to address the Board
on specific agenda items or matters of general interest
should do so at this time. As determined by the Chairman,
speakers may be deferred until the specific item is taken
for discussion and remarks may be limited to five minutes .
( 3 ) Consideration of items re long-range financial program:
(a) Staff report on long-range financial plan
(b) Discussion
(4 ) Consideration of the following actions on items relative to
proposed Ordinance No. 1109, An Ordinance of the Board of
Directors of County Sanitation District No. 11 of Orange
County, California, Amending Ordinance No. 1108 Establishing
Sanitary Sewer Service Charges : See page "A"
(a) Report of the General Counsel re proposed Ordinance
No. 1109
(b) Consideration of motion to read said Ordinance No. 1109
by title only, and waive reading of entire ordinance
(must be adopted by unanimous vote of Directors
present)
(c) Consideration of motion to introduce said Ordinance
No. 1109 and pass to second reading on June 14 , 1989
(5) Consideration of the following actions relative to the
Professional Services Agreement with John Carollo Engineers
for preparation of Phase I Preliminary Project Report for
Slater Avenue Pump Station Sewage System Improvements,
Contract No. 11-17 :
(a) Consideration of motion to receive and file Staff Report
dated May 31, 1989 re selection of engineering consultant
for preparation of said report. See page "B"
(b) Verbal staff report
(c) Consideration of Resolution No. 89-50-11, approving said
agreement with John Carollo Engineers for said services,
on an hourly-rate basis for labor plus overhead, plus
fixed profit, for a total amount not to exceed $44,738.00
See page "C"
( 6) Other business and communications, if any
( 7 ) Consideration of motion to adjourn
�r� -2-
ORDINANCE NO. 1109
AN ORDINANCE OF THE BOARD OF DIRECTORS
OF COUNTY SANITATION DISTRICT NO. 11 OF
ORANGE COUNTY, CALIFORNIA AMENDING
ORDINANCE NO. 1108 ESTABLISHING SANITARY
SEWER SERVICE CHARGES
The Board of Directors of County Sanitation District No. 11 of Orange County,
California, does hereby FIND:
A. That a financial and engineering report has been prepared setting forth
the financial projections for providing sewer service to properties within the
District; and,
B. That the financial and engineering reports have been made available to
the public in accordance with the provisions of Government Code Section 54992;
and,
�..J C. That the new sewer use fees established by this Ordinance do not exceed
the estimated amount required to provide the sewer service for which the fee is
levied, as provided in Government Code Sections 54991 and 54992.
The Board of Directors of County Sanitation District No. 11 of Orange County,
California, does hereby ORDAIN:
Section 1: Table A, as adopted by Section 2 of Ordinance No. 1108, is hereby
amended to read as set forth in Table A of this Ordinance.
Section 2: This Ordinance shall become effective July 1, 1989.
Section 3: The Secretary of the Board shall certify to the adoption of
this Ordinance and shall cause the same to be published in a newspaper of
general circulation in the District as required by law.
"A-1" AGENDA ITEM #4 "A-1"
PASSED AND ADOPTED by the Board of Directors of County Sanitation District
No. 11 of Orange County, California, at a regular meeting held
Chairman of the Board of Directors
County Sanitation District No. 11
of Orange County, California
ATTEST:
Secretary of the Board of Directors
County Sanitation District No. 11
of Orange County, California
"A-2" AGENDA ITEM #4 "A-2"
TABLE A
..
ORDINANCE NO. 1109
Basis of Minimum Annual
Charge Annual Rate Charge Per Unit
Single-Family Charge per $40.00 $40.00
Dwellings dwelling unit
Multi-Family Charge per 24.00 24.00
Dwellings/Mobile dwelling unit
Homes
Commercial/ Charge per 1,000 29.00 29.00
Industrial/Other square feet of
(government building
buildings,
utilities,
non-profit
organizations,
etc.)
"A-Y AGENDA ITEM #4 "A-3"
COUNTY SANITATION DISTRICTS
of ORANGE COUNTY. CALIFORNIA
May 31, 1989 low ELL19 AVFNVE
40 Sox 9127
F TAM VALLEY,CALIfOPMA 92729.9127
014)%234H
STAFF REPORT
Phase I Preliminary Project Report for
Slater Avenue Pump Station Sewage System Improvements,
Contract No. 11-17
District 11 basically includes two distinct service areas: the southeasterly
portion bounded by Garfield Avenue, Newland Avenue and Atlanta Avenue to the
Santa Ana River; and the northwesterly portion, generally bounded by the areas
north of Talbert Avenue to the 405 Freeway and west of Gothard Street to the
coast except for the Naval Weapons Station at Bolsa Chica (see attached map).
The areas include approximately two-thirds of the City of Huntington Beach.
The northwesterly portion is served by the Slater Avenue Pump Station, and trunk
sewer lines in Golden West Street, Slater Avenue and Springdale Street. As the
Directors will recall , the joint venture team of Carollo-Boyle has prepared a
new master plan which includes both the joint treatment and disposal facilities,
�..� as well as the sewer conveyance systems for each of the sanitation districts.
The consultants have found that Slater Avenue Pump Station and certain trunk
sewer facilities will be deficient for meeting future short-term and long-term
capacity requirements; the most notable deficiency being the Slater Avenue Pump
Station.
The long-term solution had been identified in previous master plan reports as
the extension of the Coast Trunk Sewer from its present terminus at Golden West
Street in Orange Avenue northwesterly through the Bolsa Chica area to Edwards
Street at Slater Avenue. Under this plan a line extending easterly in Slater
Avenue would relieve the Slater Avenue Pump Station, while a line extended north
in Edwards Street would relieve the Springdale Street sewer collection
facilities, all at an estimated cost of $21.9 million. .
The new master planning team reviewed this and other alternative ways to provide
the needed sewer improvements. The alternatives included diverting a portion of
the area tributary to the Slater Avenue Pump Station easterly to the Knott
Interceptor, thereby reducing the quantity of flow through the Slater Avenue
Pump Station at an estimated cost of $16.6 million; and rebuilding the Slater
Avenue Pump Station at an estimated cost of $14.2 million. The latter is the
most economical method.
The Slater Avenue Pump Station is currently operating at or near capacity. With
continuing development taking place within the drainage area served by the pump
station, a project to correct the projected deficiencies is urgently needed.
"B-1" AGENDA ITEM #5(a) "$-1"
The pending Master Plan recommends that the Slater Avenue Pump Station be
rebuilt at essentially the same location. It appears that the station could
best be built adjacent to the existing station on lands now owned by General
Telephone (GTE).
Three phases of work for Slater Avenue Pump Station Sewage System Improvements,
Contract No. 11-17, are envisioned:
Phase I includes preparation of a project report detailing the size and
cons uction requirements of the pump station elevations and the trunk
sewer improvements tributary to the station. The engineering documents
will also provide the necessary data for acquisition of a site from GTE.
Phase II will include preparation of detailed construction plans and
specifications and an addendum to the professional services agreement
will be negotiated and presented to the Directors for consideration at a
later date.
Phase III will be the actual construction of the facilities.
In February, staff recommended that the Board proceed with the Phase I work for
preliminary engineering work in advance of the Action Plan completion and
certification in order to ensure that District 11 can-continue to provide
adequate sewer service. The Board authorized solicitation of proposals for the
Phase I work.
Proposals were solicited and received from John Carollo Engineers, Boyle
Engineering Corporation, and Brown and Caldwell Consulting Engineers. Attached
is a summary of the proposals.
Staff recommends approval of a professional services agreement with Jahn Carollo
Engineers for preparation of Phase I Preliminary Project Report for Slater
Avenue Pump Station Sewage System Improvements, Contract No. 11-17, on an
hourly-rate basis including labor plus overhead, and fixed profit, for an amount
not to exceed $44,738.00. It is anticipated that engineering services for Phase
II and Phase III will be negotiated upon completion of Phase I. This portion of
the contract will be negotiated separately and presented to the Board for
approval at that time.
ENG/D11/17:SR2
-2-
"B-2" AGENDA ITEM 95(a) ^B-2.,
May 31, 1989
EVALUATION OF PROPOSALS
Slater Avenue Pump Station Sewage System Improvements
Contract No. 11-17
John Carollo Boyle Brown 8 Caldwell
Engineers Engineering Consulting Engineers
Did proposal address entire
Scope of Work? Yes Yes Yes
Does proposed project team
appear to have appropriate
experience? Yes Yes Yes
Did proposal include:
- Conflict of Interest
disclaimer Yes Yes Yes
- Copy of Errors and
Omissions insurance
policy No* No* Yes
Total Estimated Manhours 756 1620 1656
�..d - Professional (% of total) 485 (64%) 1380 (85%) 1208 (73%)
- Drafting/Typing 271 240 448
Average Total Labor Rate, $/Hr. 51.46 55.89 68.90
Overhead Percentage 153% 158.5% 175%
Profit Percentage 13% 12.8% 11%
Proposed Fee Breakdown
- Engineering Services $38,903 $ 90,520 $114,100
- Fixed Fee $ 5,835 $ 13,580 $ 14,650
- Other Costs -0- 2,000 4,250
Total Proposed Fee,
(Not to Exceed) $44,738 $106,000 $133,000
RANKING (1) (2) (3)
* On file with CSDOC for other projects.
"B-3" AGENDA IT`_M #5(a) "B-3"
---- ---
10421
DIN PS INCR 33'i - 12' -
CAP 7.5 MGD
2a 2T y
'[
\ - SLATER P S INCR i- J•I a ,1
CAP TO 28 MGO
LA A .
DISTRICT I I BOUNDARY
EXISTING FACILITIES ,K.,. -
4- 1 -
EXISTING PUMP STATION
891111111159 MILLER HOLDER TRUNK
Iuu u.O„ KNOTT MITERGEPTOR
COAST- NEWLAND-DELAYMRE SYSTEM •• ' _
'^ SLATER-SPRINGDALE-EDINGER SYSTEM • ''�,C
IMPROVEMENT FACILITIES
REPLACEMENT FACILITY
• ,, PARALLEL FACILITY DISTRICT NO. 11
NEW FACILITY IMPROVEMENT ALTERNATIVE *1
36"
DIAMETER OF PIPE COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
� MASTER PLAN REPORT
FIGURE 11 - 1
RESOLUTION NO. 89-50-11
`,✓ APPROVING PROFESSIONAL SERVICES AGREEMENT WITH
JOHN CAROLLO ENGINEERS FOR PHASE I PRELIMINARY
PROJECT REPORT FOR SLATER AVENUE PUMP STATION
SEWAGE SYSTEM IMPROVEMENTS
A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY
SANITATION DISTRICT NO. 11 OF ORANGE COUNTY,
CALIFORNIA, APPROVING PROFESSIONAL SERVICES
AGREEMENT WITH JOHN CAROLLO ENGINEERS FOR
PREPARATION OF PHASE I PRELIMINARY PROJECT REPORT
FOR SLATER AVENUE PUMP STATION SEWAGE SYSTEM
IMPROVEMENTS, CONTRACT NO. I1-17
x x x x x x x x x z z x z x z z
The Board of Directors of County Sanitation District No. 11 of Orange
County, California,
DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1. That the certain Professional Services Agreement with John
Carollo Engineers dated June 7, 1989, by and between County Sanitation District
No. 11 of Orange County and John Carollo Engineers, for preparation of Phase I
Preliminary Project Report for Slater Avenue Pump Station Sewage System
Improvements, Contract No. 11-17, is hereby approved and accepted; and,
Section 2. That payment for said services is hereby authorized in
accordance with the provisions set forth in said agreement, as follows:
Professional Services at
hourly rates for labor plus
overhead at 153%, not to exceed $38,903.00
Fixed Profit 5,835.00
TOTAL, not to exceed $44,738.00
Section 3. That the Chairman and Secretary of District No. 11 are hereby
authorized and directed to execute said agreement in form approved by the
General Counsel.
PASSED AND ADOPTED at an adjourned regular meeting held June 7, 1989.
„C-- AGENDA ITEM #5(c) "C"
MANAGER'S AGENDA REPORT
County sanitation Districts P.O. Box 8127. 10844 Ellis Avenue
of Orange County,California Fountain Valley,CA 9272MI 27
Telephone: (714)962-2411
DISTRICT NO. 31
MANAGER'S REPORT TO DISTRICT NO. 11 DIRECTORS
MEETING DATE: June 7, 1989 - 5:30 p.m.
Item No. 3(a): Update on Long-Range Financial Pro ram and Consideration of
Amendments to Existing Sanitary 5iwir Service Charges.
BACKGROUND
In 1987 District No. 11 modified its long-range financial plan. This plan
established a supplemental user fee to make up a shortfall in ad valorem tax
revenues and provide the additional financing necessary for both operations and
maintenance as well as major facilities rehabilitation. The financial plan was
adopted after considerable study to avoid projected short and long-range funding
shortfalls in revenues required to finance the District's operating and capital
expenses, which are escalating due to the rising cost of meeting environmental
and public health standards established by state and federal regulatory
agencies. New development pays a separate connection fee for sewerage system
capacity.
The current fee schedule is as follows:
Single-Family Multi-Family Commercial/Indust./
Fee Type Residential Residential Governmental/Other
One-time Connection $1,500 per $1,500 per $300 per 1,000 sq.
Fee dwelling unit dwelling unit ft. of building
Annual User Fee $26.40 per $15.83 per $18.90 per 1,000
dwelling unit dwelling unit sq. ft. of building
In 1986 the Board considered and rejected the issuance of Certificates of
Participation (COP's) in concert with other Districts to partially finance
District 11's share of joint treatment works construction.
FUTURE FINANCIAL PROJECTS
Based upon the Facilities Master Plan and the Financial Plan recommendations
contained in the 30-year Action Plan now under consideration by the Board,
District No. 11 will exhaust its capital funds as soon as 1990-91. The Action
Plan recommends that the District's share of the treatment plant construction
and the trunk sewer construction be financed by a combination of borrowing
(ie COP's) and increased connection fees. Debt retirement and escalating
operating and maintenace costs would be paid by increasing the annual
*-/ supplemental user fees. Staff has prepared a Statement of Projected Cash Flow
based on the following assumptions:
-1-
J
June 7, 1989
1. Scenario 2 of the Action Plan Which Recommends Continuation of Current
Treatment Levels 01 h Waiver
This scenario is used in the cash flows as the staff's preliminary preferred
alternative recommendation. It represents the minimum probable level of
construction and operations and maintenance costs. For the first five years
of the planning period, the differences between Scenarios 2 and 3 (full
secondary treatment) are not significant. Additional flow and sewer
connection assumptions are also consistent with the Master Plan.
2. Connection Fees
The Master Plan Financial Plan recommends a change in the method of
determining connection fees. The recommended change, which is incorporated
In the cash flow, is to include the cost of future facilities on a per unit
basis. The reason to include these costs is that we currently operate near
capacity and any new flow will required new, additional capacity. The first
change is anticipated to be effective October 1, 1989 when the residential
connection fee is projected to be $2260 under Scenario 2.
Beginning July 1, 1990, and annually thereafter, connection fees are
projected to increase to reflect changes in the Engineering News Record - LA
construction cost index, assumed to be 5% per year.
3. Debt
Over the next 10 years COP-type debt totaling $54 million is projected to be
issued to meet Joint Works Treatment and District sewer capital requirements
in 1990-91 and 1993-94. A more detailed needs analysis will be performed
and returned to the Directors before any debt is issued. The cash flow
projections are for several small issues on the theory of borrowing as
little as possible and only when absolutely necessary. All issues are
treated as fixed rate at 8% for 20 years.
The Health and Safety Code permits the use of user fees to repay debt, and
as the only controllable source of revenue for the District, they are
projected for use to repay the necessary new debt. Existing debt continues
to be repaid from capital funds.
4. Bolsa Chica Annexation
It is assumed that the Bolsa Chica will annex to the District and that
annexation fees in the amount of $3,020,000 will be received in 1989-90.
If the annexation fees are not received in 1989-90, District No. 11 will
probably have to accelerate its issuance of $30,000,000 in COP's from
1990-91 to 1989-90.
We do not have sufficient information at this time on the projected
development of the Bolsa Chica to estimate connection fee revenues from this
area. Any connection fees received would partially reduce the projected
$54,000,000 estimated COP' s over the next 10-year period.
-2-
June 7, 1989
RECOMMENDATIONS
It is clear that the user fee rates will have to continue to escalate - and at
an accelerated pace - to maintain the District' s financial integrity. However,
there are several unknowns that will have a major impact on the District's cash
flow requirements.
A considerable portion of the District's major funding shortfalls are for
capital financing. The projections herein assume that all construction projects
proceed on schedule. Thus, the estimates can be considered "worst case"
scenarios. However, we continue to experience delays in major projects because
of SCAQMD requirements. Further delays in these projects would also delay, or
at least spread out, the need for capital funds.
Conversely, as the Directors are aware, if the secondary treatment waiver is not
renewed in 1990, the Districts' capital needs will increase substantially. All
the projections assume the renewal of the Districts' 301(h) permit.
Ordinance No. 1109 (attached to the agenda) incorporates the following proposed
fee schedule and is presented for consideration by the Directors.
Single-Family Multi-Family Commercial/Indust./
Fee Type Residential Residential Governmental/Other
�./ Annual User Fee $40.00 per $24.00 per $29.00 per 1,000
dwelling unit dwelling unit sq. ft. of building
No change in the connection fee schedule is recommended at this time. After a
final decision is made by the Boards regarding the NPDES Permit renewal , staff
will return with a connection fee recommendation.
Staff will review the attached cash flow projections, the proposed supplemental
user fee increase and the proposed Ordinance with the Directors in greater
detail at the meeting.
Item No. 5(a) : Actions re Professional Services Agreement with John Carollo
Engineers re Phase I Preliminary Project Report for Slater
Avenu Stat�ewe stem Improvements, Contract
No. 11-17.
In February the Directors authorized the Selection Committee to solicit
proposals and negotiate a professional services agreement for the preparation of
a preliminary project report for rebuilding the existing Slater Avenue Pump
Station. To take advantage of the timing of this adjourned meeting, staff is
recommending that the full Board consider the proposals and award of an
engineering contract.
Attached is a staff report which includes a summary of the .proposals. At the
meeting staff will review the project and the proposals with the Directors in
more detail .
-3-
June 7, 1989
The recommended action is the selection of an engineer for the Phase I
Preliminary Project Report and approval of a professional services agreement
with John Carollo Engineers in an amount not to exceed $44,738.00 for Slater
Avenue Pump Station Sewage System Improvements, Contract No. 11-17. A draft
resolution approving the agreement is included with the supporting documents.
-4-
COUNTY SANITATION DISTRICT ND. 11 5/25/69
STATEMENT OF PROJECTED CASH FLOW Page I
FISCAL-YEARS 1989-90 THROUGH 1996.99
LINE 1989-90 1990-91 1991.92 1992.93 1993.94 5-Year Total 1994-99 10-Year Total LINE
-... ....... ....... ....... ....... ....... ----------- ------------- ----
OPERATING FUND
--------------
1 Reserves 6 Carry-Over From Last Year 2,656,000 3,561,000 4,181,000 4,682,000 6,821,000 ; 2.056,000 8,508,000 2,856,000 t
........... ........... .......4--- ----------- ----------- ----------- ----------- .-_.-.-._-.
REVENUE
2 Share of It tax Allocation 2.141.000 2.312,000 2,497,000 2,696,000 2,911,000 12,557,000 18,444,000 31,901,000 2
3 Fees: Industrial Waste 227.000 250,000 275,000 303,000 353,000 1.388,000 2,235,000 3.623,000 3
4 .Supplemental User 1.851,000 3,498,000 5,168,000 6,626,000 7,629,000 24,772,000 46,322,000 71,094,000 4
5 Interest 6 Miscellaneous Income 227,000 274,000 314.000 400,000 543.000 1,766,000 2,900,000 4.746,000 5
6 Other Revenue 0 0 6
........... ........... ........... ........... ........... , ----------- ----------- ...........
7 TOTAL REVENUE 4.446.000 6.334,000 8,254,000 10,033,000 11.416.000 40,483.000 69,981,000 110,464.000 7
........... ........... ........... I.......... ----------- , ----------- ----------- -----------
8 TRIAL AVAILABLE FUNDING 7,302,000 9,895,000 12,435,000 14.715.000 18,237,000 43,339,000 78,489,000 113,320.000 8
___________ ___________ ___________ ___________ ___________ ___________ ___________ ___________
EXPENDITURES
9 Share of Joint Narks N 6 0 3,175,000 S,626,000 4,141,000 4,255,000 4,861.000 20.058.000 36,916,000 56,974,000 9
10 C0116CtIQA System H 6 0 and Other Oper. 566,000 580,000 612,000 639,000 660,000 3,075,000 3,890,000 6,963,000 10
11 Other Expenditures 1,500,000 3.000,000 3,000,000 4,200,000 ; 11,700,000 27,000,000 38,700,000 11
........... ........... ........... ........... ........... ........... ........... ...........
12 TO1AL EXPENDITURES 31741,000 5,714.000 7,753,000 7,894,000 9,729.000 34,931,000 67,806,000 142,637,000 12
........... ..........4 ----------- ----------- ----------- ----------- ----------- -----------
13 Reserves 6 Carry-Over to Next Year 3,561.000 4.181,000 4,602,000 6,821.000 01508,000 0,508,000 10,693.000 10.683,000 13
14 Next Year's Dry Period Funding Requirements 1,871.000 2,857,000 3,177.000 3,947,000 4,865,000 4,865,000 8,170,000 8,170,000 14
........... ........... ........... ........... ----------- ...-------- ----------- -----------
15 Fund Balance or (Deficit) 1,690,000 1,324,000 805,000 2,874,000 3,643,000 ; 3,643,000 2,513,000 2,513,000 15
Single Family Resident User Fee 140 075 $110 1140 $160 t210
Number of Equivalent Deviling Units 46,267 46,633 46,979 47,325 47.671 49,401
COUNTY SANIIATIOR DISTRICT NO. 11 ( 5/2(_
STATEMENT OF PROJECTED CASH FLOW Page 2
FISCAL YEARS 1989-90 THROUGH 1998-99
LINE 1909-90 1990-91 1991-92 1992-93 1993-94 5-Year Total 1994-99 10-Year Total LINE
_.__ ....... ....... ....... . ....... ....... � ------------ ----------- ------------- ----
CAPITAL TOURIST
16 Reserves 6 Carry-over From Last Year 4,482,000 907,000 16,732,000 6.613,000 3,470,000 4,602,000 16,861,000 4,482,000 16
___________ ___________ ___________ ___________ ___________ ____________ ___________ ___________
REVENUE
17 Construction grants 190,000 190,000 190,000 17
18 Fees: Connection 783,000 421,000 062,000 90S,000 949,000 4,310,00 5,508,000 9,826,DOO 18
19 Industrial Baste 67,000 74,000 81,000 89,000 98.000 409,000 660,000 1,069,000 19
20 SuDpleaental User 0 0 20
21 Sale of Capacity Rights 324,000 159.000 29.000 11123,000 315,000 1,950,000 371.000 2,321,000 21
22 Interest 6 Hiscallane0us Income 194.000 628,000 06,000 428,000 721,000 2,869,000 3,695,000 6,564,000 22
23 Other Income 3,020,000 30,000,000 24,040,000 57,020.00 57.020,000 23
___________ ___________ ___________ ___________ ___________ _ ___________ ___________ ______'---
2X TOTAL REVENUE 4,578,000 31.662,000 1.870,000 2,543.000 26,003,000 66,7S6,000 10,234,000 76,99D,000 26
........... ........... ........... ........... ........... . ........... ........... ...........
25 TOTAL AVAILABLE FUNDING 9.060.000 32,669,000 18,602,00 11,156,040 29,553,000 71,231,00 27,05,000 $1,472,000 25
........... ........... ........... ........... ........... . ._-------- -----------
EXPENDITURES
26 Share of Joint Barks Treatment Plant 7,098,000 9,862,000 8,614,000 5,361,000 3,817,000 36,7S2,00 17,279,000 52,051,000 26
27 District Collection System 975,000 1,575,000 1,375,000 2,325,000 4,875,000 11,125,00 2,875,000 16,000,000 27
28 Reiabursement Agreements 0 0 28
29 Other Expenditures 4,500,000 4,000,000 8,500,000 8,500,000 29
........... ........... ........... _._-_ ..... ----------- , ----------- ----------- ..---------
30 T07AL EXPENDITURES 8.073,00 15,937.000 9,969,000 7,666,000 12,692,000 54,377,000 20,154,000 74,531,000 30
........... ........... ........... ........... ........... ........... ........... ...........
31 Reserves 6 Carry-over to Next Year 907,B0 16.732,00 8.613,101 3.470,00 16,161,000 16,861.000 6,941,000 6,941,000 31
Single Family Resident Connection Fee $2.260 12,370 12,490 $2,610 82,70 13,500
Number of New Equivalent Dwelling Units 346 346 366 346 $ad 346
COUNTY SANITATION DISTRICT NO. 11 5/25189
STATEMENT OF PROJECTED CASH FLOW Page 3
FISCAL YEARS 1989.90 THROUGH 1990-99
LINE 1989-90 1990-91 1991-92 1992-93 1993-94 5-Year Total 1994-99 10-Year Total LINE
---- ------- ------- ------- ------- ------- ------------ ----------- ------------- ----
BOND FUND($)
32 Reserves 6 Carry-over From test Year 16,000 22,000 33,000 34,000 $5,000 16,000 37,000 16,000 32
........... ........... ........... ........... ........... I ----------- ----------- -----------
REVENUE
33 Tax Levy 35,000 25,000 15,000 15,000 15,000 ; 105,000 39,000 166,000 33
36 Interest A HiSC9111ne099 Inceae 1,000 2,000 2,000 2,000 3.000 ; 10,000 1.000 11,BW 34
35 Other Income 0 SS
........... ........... ........... ........... ........... ( ----------- ----------- ........
36 TOTAL REVENUE 36,000 27,000 17,000 17,000 18,000 IIS,000 40,000 15500" 36
........... ........... ........... ........... ........... i ........... ----------- -----------
37 TOTAL AVAILABLE FUNDING $2,000 69,000 50,000 51,000 53,000 131,000 77,000 171,000 37
----------- ----------- ........... ----------- ----------- i ----------- ........... -----_....
EXPENDITURES
SB lead Principal 6 Interest 30,000 16,000 16,000 16,000 16,000 94,000 77,000 171.000 30
39 Other Expenditures 39
.........."-'"...... ........... ........... ........... i ----------- -------•--- ...........
10 TOTAL EXPENDITURES 30,000 16.000 16,000 16,000 16,000 96,000 77,000 171,600 60
...... ........... ........... ........... ........... ........... ........... ...........
41 Reserves 6 Carry-Over In Next Year 22,000 33,000 36,000 35,000 17.000 i 37,000 0 0 61
42 Next Year's Dry period Funding Requirements 12,000 33,000 36,000 35,000 37,090 I 37,000 0 0 42
....... .. .. . .. i . . . ........
43 Fund Balance Or (Deficit) 0 0 0 0 0 I 0 0 0 13
........ ..... ..........
SUMMARY (Adjusted for Inter-Fund Transfers)
46 Reserves a Carry-Over Free lest Year 1,354,000 4.570,000 20.946.000 13,329,000 10,326,900 7,354,000 25,406,000 7,354,000 46
45 TOTAL REVENUE 9,060,000 38,043,000 10,141,000 12,593,000 37,517,000 107,SS4,000 80,255.000 lel,609,000 0S
........... ........... ........... ........... ........... i ----------- -------.... -1.........
e6 TOTAL AVAILABLE FUNDING 16,414.000 42,613,000 31,097,000 25,922,000 47,843,000 114,708,000 105,661.000 194,963.000 46
47 TOTAL EXPENDITURES 11,844,000 21,667,000 17,758,000 15,596,000 12,437,000 ; 89,302,000 88,037,000 177,339,000 17
........... ........... ........... ........... ........... ........... ........... ...........
NB Reserves 6 Carry-Over t0 Next Year 4,570,000 20,946,000 13,329,000 10.326.000 25,406,000 25,406,000 17,624,000 17,624.000 LB
49 Next Year's Dry Period Funding Requirements 1,093.000 2,890,000 3,911,000 3.982,000 4,902,000 4,902,000 8,170,000 0.170,000 49
........... ........... ........... ........... ........... ........... .....I..... .........--
50 FUND BALANCE OR (DEFICIT) 2,677,000 18.056,000 9,411.000 6,360,000 20,504,000 20,504,000 9,454,000 9,454,000 50
COUNTY SANITATION DISTRICT M0.11 5/25/89
SCHEDULE OF DISTRICT COLL III
TOM SYSTEM PROJECTS
PROJECT TOTAL C.I.P. 19B9-90 1990-91 1991-92 1992-93 1993-94 5-Year Total 1990-99 5-Year Total
..___._.... ----------- ----------- ----------- ----------- ----------- ----------- ----------- i ------------ ----------- .._._.------
Slater-Springdale Manhole Rehab. 300,000 300,000 300,000 300,000
Newland-Delaware Manhole Rehab. 300,000 ; 3001000 ; 300,000 300,000
Miscellaneous Projects ( ) 250,000 25,000 25,000 25,000 25,000 25,000 ; 125,000 125,000 250,000
Sub-total AID Fund 850,000 ; 0 25,000 25,000 25,000 325,000 325,000 ; 725,000 125,000 850.000
Slater Ave. Pump Station Replacement 3,400,000 900,000 1.500,000 11000,000 3,400,000 3,400,000
Slater Ave. Force Main 800,000 100,000 700.000 800,000 B00,000
Slater Ave. Relief 1,700,000 ! 200,000 1,000,000 5001000 1.700,000 1,700,000
0oldenwest Replacement 3,750,000 ; 250,000 3,500,000 ; 3,750,000 3,750,000
Neil Interceptor 500,000 500,000 500,000 500,000
Slater/Springdale Replacement 750,000 0 750,000 750,000
Warner Relief 1,500,000 0 1,500.000 1,500,000
Edinger Pump Station Improvements 250,000 ; 0 250,000 250,000
Miscellaneous Projects ( ) 500,000 50,000 50,000 50,000 50,000 50,000 250,000 250,000 500,000
Subtotal FR Fund 13,1S0,000 0 950.000 1,550,000 1,350,000 2,000,000 4,550,000 10,400,000 2,750,000 13,150,000
ORAMD T07AL 14,000,000 0 975,000 1,575,000 1,375,000 2,325,000 4,875,000 11.125,000 2,075,000 14,000,000
........... ........... ........... ........... ..:-------- ......._.._ ........... ........... ........... ......-----
MEETING DATE June 7, 1989 TIME 5:30 p.m DISTRICTS 11
DISTRICT l JOINT BOARDS
(CRANK)........HA14SON......_ _ _ (v ERELLEN).........ALLEN.......
(YOUNG)........GREET...... (ERSKINE)..........BANNISTER...
(ROTH)DY)......STANTONHOET ...._ _ _ (NEDAA)............SIGONGERCATLIN......
(PART).............COL.........
DISTRICT 2 (PENNY)............HUNTER......
(KEENED$)..........
EDGAR
.....
( ....... A .....- - (CMESSE ..........GRIFFIN.....
(GRAHAM).......MAHONEY..... (YOUNG)............GRISET
(YN )........BIGONG ..... (CRANE)............HANSON......
(YOUNG)........ ...... (KEENED)).......... ENE.. .
(NELSON).... ...ISLES....... (NELSON)...........
ISLES.......
(S[0TT)........PEAL........_
__ ( )............PANEL.......
_
(DOWNEY).... ...NEWTON...... (EDGAR)............KENNEDY.....
—
(HUNTER).......PERRY......._ (SILVA)............MAHO .....
(FASTEN).......PICKLE ..... _ _ (SILT.)............MAYS.... ....
(FASBENDE......SILZEL MITH......._ _ _ (SCOTT)............NEAL LSO........
(BATHER.)......SMITH......._ _ _ (DOWNEY)...........NELSON......
(ROTH).........STANTON.....- (DOWNER)...........NEWTON... ...
(HUNTER)...........PERRY.......
_
DISTRICT 3 (HT . ...........PER.....
(HARARE))..............PLUMMNUMMEN....._ _
(DUDE).........POLLS ...... (DUKE).............POLIS
(WEDIR)........NELSON...... _ _ (AGRAN)............ROTH........
(ERSKINE).... ..ALLEN......._ (AGRAN)............SHEHID AN...._
(ERSNIN....... .TANNIN TEN..._ _ _ (WILES)............SIEFEN......
(HERBY)........CALLER.. ...._ (FASBENDE..........SMITH.......
_
(PEETS)..... ...CULVEN...... (BATHE.............SMITH....... _
(CMESSE........GRIFFI...... (ROTH).............STRAUSS..... _
(YOUOC)...... ..GRIiE i......— — — (HPNT/COL).........SiR.U55.....
_
( I........KANEL.......
(MILLER)...........SYAN........
(GRAHAM).......MAHONEY..... (WAHLSTROM)........SYLVIA......
(SCOTT)........NEAL........ (GREEN)............HAMNER......
(HUNTER).... ...PICKLER..... (SIGONGER).........WEDAA....... _
(WILES)........SIEFEN......__ _ _ (ISLES)............MEDIN... ....
(ROTH).........STANTON.... . (HURT)...... .......WILSON......
(WAHLSTROM)....SYLVIA......__ _ _ (BANNISTER)..... ...'WIYCHELL. .. ._
(HUNT).........WILSON......
Nwo
DISTRICT 5 STAFF:
BROWN......
(HART)..... ....COX STRAUS......_ _ _ ANDERSON ...�
(MATT)... ... ...ROTHUST..... ANDERSON...._
($TANTOu)......ROTH........_ CLARKE......
CANES .....
DISTRICT 5 D.YES.......
-- F[L ECCIA....
(GREEN'.... ....WARNER......_ _ _ HODGES......
(HART).........PLUMMER....._ _ _ KYLE........
(STAUTnN)... ...ROTA........_ _ _ LIVER......
OOtEN.......
DISTRICT STREEO......�
VON LANGEN
(BARRFRA).. .. ..SMITH......._ _ _ WINSOR......
(KENNEDY).. ....EDGAR..... .._
(YOUNG).. ... .. .GRIiET.. ...._
(STANTON). .....ROTA.... ... .
_ _
(AGNAP)........iHER IJAN...._
(COL)...... . .. .STRAUSS... .._
(GREEN)..... ...WAHNE9......_ _ _ DT_ yERS: WOODR'JFF... .—,L�
DISTRIC ANWAR T !i ......._
NWAN.......
(l SILVA). MAYS v DEM14.......
E .... WINCHEIL. Fl_EMINC8ANN I ii .... _
....
(ROTH).........STANTON..... HOHENER..
.... V
HOUGH.......
DISTRICT 13 HOWARD......
_-- HUNT........
(BIGONGS?).....WEDAA......._ . _ KNOPF.......�
(HUNTER)...... .PICKLER....._ _ _ LINDSTROM..._
(STANi'JN).. ....ROTH........_ _ _ LYNCH......._
(BARRERA)......SMITH......._ _ _ STONE......._
(ISLES)........YEDIN......._ _ _ WASON......._
YOUNG.......
DISTRICT 1�
�./
(MILLET).......KENN........_ _ _
NNEDY
(STANT)N)......ROTH........_
(STANTON) SHERIDAN...._ _ _
(AGRAN)........SMITH......._
(9ARTE RA)......SNIiP......._
05/11/89
COUNTY SANITATION DISTRICT NO. 11
OF ORANGE COUNTY, CALIFORNIA
MINUTES OF ADJOURNED REGULAR MEETING
June 7, 1989 - 5:30 p.m.
10844 Ellis Avenue
Fountain Valley, California
Pursuant to adjournment of the adjourned regular meeting of May 17, 1989, the Board
of Directors of County Sanitation District No. 11 of Orange County, California, met
in an adjourned regular meeting at the above hour and date.
The Chalrman called the meeting to order at 5:40 p.m. The roll was called and the
Secretary reported a quorum present.
DIRECTORS PRESENT: Tom Mays, Chairman, Grace Winchell
DIRECTORS ABSENT: Roger R. Stanton
STAFF MEMBERS PRESENT: J. Wayne Sylvester, General Manager,
Rita J. Brown, Secretary, William N.
Clarke, Thomas M. Dawes and Gary G. Streed
OTHERS PRESENT: Thomas L. Woodruff, General Counsel , Conrad
Hohener
Update on long-range financial The General Manager reported that in
program and consideration of 1987 the Board modified their long-range
amendments to existing sanitary financial program and implemented a
sewer service charges supplemental user fee to make up the
shortfall of ad valorem tax revenues and
provide the additional financing necessary for both operations and maintenance
costs as well as major facilities' rehabilitation. User fees are charged to all
properties connected to the sewer. Funds for facilities' expansion are currently
provided from connection fees on new development paid by the developer.
In 1986 the Board also considered the issuance of Certificates of Participation
(COP's) to partially finance their share of the joint works construction at the
treatment plants but the District 11 Board decided against this proposal .
Mr. Sylvester then reviewed the current fee schedules of the District, as
follows:
Single-Family Multl-Family Conmercia/Industrial /
Fee Type Residential Residential Governmental/Other
One-time Connection $1,500 per $1,500 per $300 per 1,000 sq.
Fee dwelling unit dwelling unit ft. of building
Annual User Fee $26.40 per $15.83 per $18.90 per 1,000 sq.
dwelling unit dwelling unit ft. of building
-1-
6/07/89
DISTRICT it
He further reported that the Districts all have a separate industrial user fee
billed annually by the Districts for users that place a higher demand on the
Districts' sewerage system.
The Acting Director of Finance then reviewed the District's financial projections
for the next ten years. Based upon the Facilities' Master Plan and the Financial
Plan recommendations contained in the 30-year "Action Plan" now under
consideration by the Joint Boards, District No. 11 will exhaust its capital funds
as soon as 1990. The "Action Plan" recommends that the District' s share of the
treatment plant construction and trunk sewer construction be financed by a
combination of borrowing (I .e. , COP's) and increased connection fees. Debt
retirement and escalating operating and maintenance costs would be paid by
annually increasing the supplemental user fees. He noted that in the next few
years the user fees may have to escalate at an accelerated pace to maintain the
District' s financial integrity. However, there are several unknowns that may
have a major impact on the District' s cash flow requirements.
Staff reported that a considerable portion of the District' s major funding
shortfalls are for capital financing. Staff' s projections assume that all
construction projects proceed on schedule. Thus, the estimates can be considered
"worst case" scenarios. However, the Districts continue to experience delays in
major projects because of SCAQMD requirements. Further delays in these projects
would also delay, or at least spread out, the need for capital funds.
It was also pointed out that, conversely, as the Directors were aware, if the
secondary treatment waiver is not renewed in 1990, the Districts' capital needs
will increase substantially. All projections currently being submitted to the
Directors assume the renewal of the Districts' 301(h) waiver permit.
Mr. Streed explained the District's cash flow projections were based on several
assumptions. Scenario 2 of the "Action Plan", which recommends continuation of
the current treatment levels under the 301(h) waiver, is the staff' s preliminary
preferred alternative recommendation. It represents the minimum probable level
of construction, operation and maintenance costs. For the first five years of
the planning period, the differences between Scenarios 2 and 3 (full secondary
treatment) would not be significant. Additional flaw and sewer connection
assumptions are also consistent with the Master Plan.
With regard to connection fees, the Master Plan Financial Plan recommends a
change in the method of determining connection fees. The recommended change,
which Mr. Streed indicated was incorporated in the cash flow projections, is to
Include the cost of future facilities on a per-unit basis. The reason for
including these costs is that the Districts currently operate near capacity and
any new flow will require new facilities. He noted that a determination would be
made by the Board after a decision is made on the permit renewal application and
any revised connection fees would probably be effective October 1, 1989, when the
residential connection fee is projected to be $2,260 under Scenario 2.
He further reported that over the next 10 years COP-type borrowing totaling
$54 million is projected to be needed to meet joint works treatment and District
sewer capital requirements. He indicated that a more detailed analysis would be
performed and presented to the Directors before any debt is issued. The cash
flow projections are for several small issues on the theory of borrowing as
little as possible and only when absolutely necessary. All issues are assumed to
be at a fixed rate of 8% for 20 years. �../
-2-
6/07/89
DISTRICT 11
It was pointed out that the Health and Safety Code permits user fees to repay
�../ debt; and as the only controllable source of revenue for the District, they are
projected for use to repay the necessary new debt.
Staff reported that the projections assume that the Balsa Chica will annex to the
District and that annexation fees In the amount of $3,020,000 will be received in
1989-90. However, If the annexation fees are not received In 1989-90, District
No. 11 will probably have to accelerate its Issuance of $30,000,000 In COP's from
1990-91 to 1989-90. Sufficient Information 1s not available to the District at
this time on the projected development of the Balsa Chica to enable an estimate
of connection fee revenues from this area. Any connection fees received would
partially reduce the projected $54,000,000 estimated CDP' s over the next 10-year
period.
The Board then entered into a lengthy discussion of the District's financial
condition and estimated fee schedules for the future. Considerable time was
devoted to alternatives relative to financing the capital facilities requirements
and a review of connection fees and the proposed development within the
District' s existing boundaries, as well as the anticipated annexation of the
Balsa Chica, and a fee structure that provides that new development pays the
appropriate amount for sewerage system capacity. Staff reiterated that the
current annexation fee and the proposed connection fee formula recommended by the
Master Plan financial consultant assures that new development pays its fair share
of existing and needed future facilities.
The General Manager then reviewed the draft ordinance included with the agenda
material which increases the supplemental user fees, as follows:
Single-Family Multi-Family Commercia/Industrial/
Fee Type Residential Residential Governmental/Other
Annual User Fee $40.00 per $24.00 per $29.00 per 1,000 sq.
dwelling unit dwelling unit ft. of building
Staff reiterated that no change in the connection fee schedule was recommended at
this time. After a final decision Is made by the Boards regarding the NPDES
Permit renewal , staff will present their recommendations to the Board relative to
Increasing the connection fees. Mr. Sylvester also reiterated that the
recommended change in the policy for computing connection fees would increase the
fee from $1,500 to $2,260. Thereafter, the connection fee would probably
increase 5% annually based on the construction cost index. He added that those
projections are based on the assumption of Scenario 2, continuing with the
current level of treatment. If the Boards choose to go to Scenario 3, full
secondary treatment, the current fee would increase to $2,500.
Actions re proposed Ordinance
No. 110
First reading of Proposed Moved, seconded and duly carried:
rdinanCe No. 1109
That proposed Ordinance No. 1109, An
Ordinance of the Board of Directors of County Sanitation District No. 11 of
Orange County, California, Amending Ordinance No. 1108 Establishing Sanitary
Sewer Service Charges, be read by title only; and,
FURTHER MOVED: That reading of said ordinance in its entirety be, and is
hereby, waived.
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DISTRICT 11
Following the reading of Ordinance No. 1109 by title only, it was moved,
seconded and duly carried:
That Ordinance No. 1109, An Ordinance of the Board of Directors of County
Sanitation District No. 11 of Orange County, California, Amending Ordinance
No. 1108 Establishing Sanitary Sewer Service Charges, be introduced and
passed to second reading on June 14, 1989, at 7:30 p.m. , at the Districts'
administrative office.
Makin findin that ado ti on of Following a verbal report by the
rdinance Na. 1109 is categorically General Counsel , it was moved,
exempt per CEQA Guidelines seconded and duly carried:
That the Board of Directors hereby finds that adoption of Ordinance No. 1109
is categorically exempt per California Environmental Quality Act (CEQA)
Guidelines Section 15273, in that the Ordinance establishes fees for
operation and maintenance expenses of the District.
Approving Professional Services
A reement with John arollo
nginee rs for preparation of Phase
Preliminary Project Report for
Slater Avenue Pump tation Sewage
S stem Im rovements
ontract No. 11-17
Verbal report of staff The Director of Engineering reported
that the new sewerage facilities Master
Plan report prepared for the Joint Districts as part of the "Action Plan" �.../
effort includes bath the joint treatment and disposal facilities, as well as
the sewer conveyance systems for each of the sanitation districts. In
District 11 the consultants have found that Slater Avenue Pump Station and
certain trunk sewer facilities will be deficient for meeting future
short-term and long-term capacity requirements; the most notable deficiency
being the Slater Avenue Pump Station.
The long-term solution had been identified in previous master plan reports as
the extension of the Coast Trunk Sewer from its present terminus at Golden
West Street in Orange Avenue northwesterly through the Bolsa Chica area to
Edwards Street at Slater Avenue. Under this plan a line extending easterly
In Slater Avenue would relieve the Slater Avenue Pump Station, while a line
extended north in Edwards Street would relieve the Springdale Street sewer
collection facilities, all at an estimated cost of $21.9 million.
The new master planning team reviewed this and other alternate ways to
provide the needed sewer improvements. The alternatives included diverting a
portion of the area tributary to the Slater Avenue Pump Station easterly to
the Knott Interceptor, thereby reducing the quantity of flow through the
Slater Avenue Pump Station at an estimated cost of $16.6 million; and
rebuilding the Slater Avenue Pump Station at an estimated cost of $14.2
million. The latter is the most economical method.
The Slater Avenue Pump Station is currently operating at or near capacity.
With continuing development taking place within the drainage area served by
the pump station, a project to correct the projected deficiencies is urgently �✓
needed.
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DISTRICT 11
The pending Master Plan recommends that the Slater Avenue Pump Station be
rebuilt at essentially the same location. It appears that the station could
best be built adjacent to the existing station on lands now owned by General
Telephone (GTE).
Three phases of work for Slater Avenue Pump Station Sewage System
Improvements, Contract No. 11-17, are envisioned:
Phase I includes preparation of a project report detailing the size and
construction requirements of the pump station elevations and the trunk
sewer improvements tributary to the station. The engineering documents
will also provide the necessary data for acquisition of a site from GTE.
Phase II will include preparation of detailed construction plans and
specifications, and an addendum to the professional services agreement
will be negotiated and presented to the Directors for consideration at a
later date.
Phase III will be the actual construction of the facilities.
In February, staff recommended that the Board proceed with the Phase I work
for preliminary engineering work in advance of the "Action Plan" completion
and certification in order to ensure that District 11 can continue to provide
adequate sewer service. The Board authorized solicitation of proposals for
the Phase I work.
Mr. Dawes reviewed the proposals received from John Carollo Engineers, Boyle
Engineering Corporation and Brown and Caldwell Consulting Engineers, and
`a✓ recommended approval of a professional services agreement with John Carollo
Engineers for preparation of Phase I Preliminary Project Report for Slater
Avenue Pump Station Sewage System Improvements, Contract No. 11-17, on an
hourly-rate basis including labor plus overhead, and fixed profit, for an
amount not to exceed $44,738.00.
Mr. Dawes also noted that it is anticipated that engineering services for
Phase II and Phase III will be negotiated upon completion of Phase I. This
portion of the contract will be negotiated separately and presented to the
Board for approval at that time.
Receive and file Staff Report Moved, seconded and duly carried:
dated May 31, 198
That the Staff Report dated May 31,
1989 re selection of engineering consultant for preparation of Phase I
Preliminary Project Report for Slater Avenue Pump Station Sewage System
Improvements, Contract No. 11-17, be, and is hereby, received and ordered
filed.
A rovin Professional Services Moved, seconded and duly carried:
Agreement w th John arollo
Engineers re Contract No. 11-17 That the Board of Directors hereby
adopts Resolution No. 89-50-11,
approving Professional Services Agreement with John Carollo Engineers for
preparation of Phase I Preliminary Project Report for Slater Avenue Pump
Station Sewage System Improvements, Contract No. 11-17, on an hourly-rate
basis for labor plus overhead, plus fixed profit, for a total amount not to
exceed $44,738.00. A certified copy of this resolution is attached hereto
and made a part of these minutes.
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DISTRICT 11
Adjournment Moved, seconded and duly carried:
That this meeting of the Board of Directors of County Sanitation District No. it
be adjourned. The Chairman then declared the meeting so adjourned at 6:44 p.m. ,
June 7, 1989.
ziecretary, Boarm of Directors
County Sanitation District No. 11 of
Orange County, California
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STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954. 2,
I hereby certify that the Agenda for the Adjourned Regular Board
Meeting of District No. 1L held on , 19M was
duly posted for public inspection at the main lobby of the
District's offices on gift.
s+
IN WITNESS WHEREOF, I have hereunto set my hand this
day of 1921%.
R a J. Brown, 5ecre ary at t e
Board of Directors of County
Sanitation District No.
of Orange County, Californ a