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HomeMy WebLinkAbout1978-05-10COUNTY .SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA P. a. sax 8127, F'OUNTAIN VALLEY. CALIF'ORNIA 92708 10844 ELLIS AVENUE (EUCLID OF'F'-RAMP, SAN DIEGO F'REEWAY) May 3, 1978 NOTICE OF REGULAR MEETING DISTRICTS NOS. lJ 2., 3., 5; 6J 7 ·& '11 WEDNESDAY) MAY lOJ '1978 -7:30 P.M. 10844 ELLIS AVENUE FOUNTAIN VALLEY) CALIFORNIA '11he next reqular rc~ee"i::ing of the Boc=t.rdG of Directo:c.s of County s~ni t'·~tion Dis tr ic t:s Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California, will be held at the above hour and date. Scheduled upcoming meetings: FISCAL POLICY CO.tvlMI'I·rrEE -1.ruesday, May 9, 1978 at 11:00 a.m .. TELEPHCN ES: AREA CCOE 714 540-2910 962-2411 EXECUTIVE COMMITTEE -Wednesday, May 24, 1978 at 5:30 p.m. NEW DIREC'rORS ORIENT.l\TION :MEETING -Wednesday, May 31, 1978 at 6:00 p.m. (TENTATIVE) Month May June July August September October November December January February March April May COUNTY SANITATION DISTRIC"fS of ORANGE COUNTY, CALIFORNIA P.O. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (714) 540-2910 (714) 962-2411 JOINT BOARD AND EXECUTIVE COMMITTEE MEETING DATES Joint Board Meeting Date May 10, 1978 June 14, 1978 July 12, 1978 Aug. 9, 1978 Sep. 13, 1978 Oct. 11, 1978 Nov. 8, 1978 Dec. 13, 1978 Jan. 10, 1979 Feb. 14, 1979 Mar. 14, 1979 Apr. 11, 1979 May 9, 1979 Tentative Executive Committee Meeting Date May 24, 1978 June 28, 1978 July 26, 1978 None Scheduled Sep. 27, 1978 Oct. 25, 1978 Nov. 222 1978 None Scheduled Jan. 24, 1979 Feb. 28, 1979 Mar. 28, 1979 Apr. 25, 1979 May 23, 1979 ... / II BOARDS OF DIRECTORS PO!it Office Box 8127 County Sanifation Districts of Orange County, California 10844 Ellis Avenue Fountain Volley, Calif., 92708 Telephones: JOINT BOARDS Area Code 714 540-2910 962-2411 AGENDA • MEETING DATE MAY 10, 1978 -7:30 P.M. ANY DIRECTOR DESIRING ADDITIONAL INFORMATION ON ANY AGENDA ITEMJ PLEASE CALL THE MANAGER OR APPROPRIATE DEPARTMENI HEAD. "IN ADDITION, STAFF WILL BE AVAILABLE AT /:00 P.M. IMMEDIATELY . PRECEDIN~ WEDNESDAY'S MEETING IN THE CONFERENCE ROOM ADJOINING THE DISTRiCTS 1 BOARD ROOM, (1) Pledge of Allegianc~ and Invocat io_n · (2) Roll Call (3) Recognit~on of special guests (4) Consideration of motion to receive and file minute excerpts, if any. See suppl~rnental agenda (5) EACH DI STRICT (6) Consideration of motions approving minutes of the following meetings, as mailed: District I -April 12, 1978, regular District 2 -April 12, 1978, regular District 3 -April 12, 1978, regular District 5 -April 12, 1978, regular District 6 -April 12, 1978, regular District 7 -April 12, 1978, regular District 11 April 12, 1978, regular EACH DISTRICT Annual election of Chairmen and Chairmen pro tern of the Boards (a) District 1 (b) District 2 (c) District 3 (d) District 5 (e) District 6 (f) District 7 (g) District 11 (7) Appointment of ·chairmen pro tern, if necessary (8) ALL DISTRICTS Reports of: (a) Joint Chairman (b) General Manager (c) General Counsel (9) ALL DISTRICTS Consideration of roll call vote motion ratifying payment of claims of the joint and individual Districts as follows: (Each Director shall be called only once and that vo~e will be regarded as the same for each District represented, unless a Director expresses a desire to vote differently for any District) JOINT OPERATING FUND See page(s) "A" and "C" CAPITAL OUTLAY REVOLVING FUND See page(s) "A" and "C" DISTRICT NO. 1 NONE DISTRICT NO. 2 See page(s) "B" and "D" DISTRICT NO. 3 See page(s) "B" and "D" DISTRICT NO. 5 -See page (s) "D" DISTRICT NO. 6 NONE DISTRICTS 5 & 6 SUSPENSE See page(s) "B" DISTRICT NO. 7 See page(s) "D" DISTRICT NO. 11 -NONE (10) ALL DISTRICTS CONSENT CALENDAR ITEMS NOS, 10(A) THROUGH 10(EE) All matters placed upon the consent calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the consent calendar by a Director, staff member, or member of the public in attendance, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one.action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. Members of the public who wish to remove an item from the consent calendar shall, upon recognition by the chair, stnte their name, address and designate by letter the item to be removed from the consent calendar . .. * * * * * * * * * * * * * * * * * * Chairman will determine if any items are to be deleted from the consent calendar. Consideration of action to approve all agenda items npp~nring on the consent calendar not specifically removed from same. -2- ; · ... (10) (CONSENT CALENDAR continued from page 2) ALL DISTRICTS (a) Consideration of motion to receive, file and deny claim of Stephen E. Thorne, dated April 18, 1978, in the amount of $5,131.00, for damages incurred in connection with a sewage backup, and refer to the Districts' liability insurance carrier for appropriate action (b) Consideration of motion to receive and file Stop Notice submitted by Abco Hardware & Builders Supply, Inc. in the amount of $878.30 against C. I-I. Leavell & Company, contractor for Electrical Reliability for 75 MGD Improved Treatment at Plant No. 2, Job No. P2-23-3 (c) Consideration of Resolution No. 78-80, amending Resolution No. 78-36, approving plans and specifications for Warehouse Office Expansion, Job No. J-13-2, authorizing a change in the date for receipt of bids from April 27, 1978, to June 1, 1978. See page "E" (d) Consideration of motion to receive and file bid tabulation and recommendation and awarding purchase of One (1) 3/4 Ton Cab & Chassis, Specification No. A-089 (Rebid), to Santa Ana Dodge, Inc. in the amount of $5 , 618. 00. See page "F" (e) Consideration of motion to receive and file bid tabulation and recommendation and awarding purchase of Three (3) One-Ton Cab & Chassis, Specification No. A-091, to Theodore Robins Ford, in the amount of $17, 276. 94. See page "G" (f) Consideration of Resolution No. 78-81, adopting revised Guidelines Implementing the California Environmental Quality Act of 1970, as amended, to conform with the 1978 legislation, as recommended by the General Counsel. See pages "H" and "I" (g) Consideration of Resolution No. 78-82, authorizing execution of Easement Deed to the City of Huntington Beach for slope encroachment on 30-foot utility corridor in connection with widening and improvements of the Hami 1 ton Street bridge crossing. See page "J" (h) · Consideration of motion approving Change Order No. 7 to the plans and specifications for Flood Wall and Site Development for 75 MGD Improved Treatment at Plant No. 2, Job No. P2-23-l, authorizing an addition of $11,376.10 to the contract with Pascal & Ludwig, Inc. for miscellaneous paving improvements and pipe supports, and granting a time extension of 65 calendar days for completion of this work and due to inclement weather. See page "K" (CONSENT CALENDAR continued on page 4) -3- ,...,,..:_. __ -- (IO) (CONSENT CALENDAR continued from page 3) ALL DISTRICTS (Continued) (i) Consideration of motion approving Change Order No. 8 to the plans and specifications for Flood Wall and Site Development for 75 MGD Improved Treatment at Plant No. 2, Job No. P2-23-1, authorizing a deduction of $1,323. 74 from the contract with Pascal & Ludwig, Inc. due to landscaping modifications. Sec page "L" (j) Consideration of motion approving Change Order No. 9 to the plans and specifications for Flood Wall and Site Development for 75 MGD Improved Treatment at Plant No. 2, Job No. P2-23-l, authorizing an adjustment of engineer's quantities for a total deduction of $3,515.00 from the contract with Pascal & Ludwig, Inc. See page "M" (k) Consideration of Resolution No. 78-83, accepting Flood Wall and Site Development for 75 MGD.Improved Treatment at Plant No. 2, Job No. P2-23-l, as complete; authorizing execution of a Notice of Completion; and approving Final Closeout Agreement (Final contract price: $2,279,868.08) See page "N" (1) Consideration of Resolution No. 78-84, approving plans and specifications for Modification of Existing Sludge Hopper Outlet Port at Reclamation Plant No. 1, Job No. PW-066, and authorizing advertising for bids to be received on June 1, 1978. See page "0" DISTRICT 2 (m) Consideration of motion authorizing extension of the final date for which all comments must be received on the Draft Environmental Impact Report on the Carbon Canyon Facilities Plan, from March 30, 1978, to June 9, 1978 (n) Consideration of motion to receive and file request from John J. Carusillo for annexation of .475 acres of territory to the District in the vicinity of Mohler Drive and Country Hill Road in the City of Anaheim; and Standard Resolution No. 78-91-2, authorizing initiation of proceedings to annex said territory to the District (Proposed Annexation No. 31 - Carusillo Annexation to County Sanitation District No. 2) See page "P" (o) Consideration of motion to receive and file request from Anaheim Hills, Inc. for annexation of .755 acres of territory to the District in the Anaheim Hills area, and refer to staff for study and recommendation (Proposed Annexation No. 32 - Anaheim Hills Annexation No. 8 to County Sanitation District No. 2) See page "0" (CONSENT CALENDAR continued on page 5) -4- .. - (10) (CONSENT CALENDAR continued from page 4) \.,,,,I DISTRICT 2 (Continued) (p) Consideration of Resolution No. 78-85-2, making a negative declaration re Richfield Sub-Trunk, Contract No. 2-19, and providing for notice thereof. See page "R" (q) Consideration of Resolution No. 78-86-2, approving plans and specifications for Richfield Sub-Trunk, Contract No. 2-19, and authorizing the General Manager to establish the date for receipt of bids (Tentative bid date: June 13, 1978). See page "S" (r) Consideration of Resolution No. 78-87-2, making a negative declaration re Orchard (Kellogg) Sub-Trunk, Contract No. 2-20, and providing for notice thereof. See page "T" (s) Consideration of Resolution_No. 78-88-2, approving plans and specifications for Orchard (Kellogg) Sub-Trunk, Contract No. 2-20, and authorizing the General Manager to establish the date for receipt of bids (Tentative bid date: June 13, 1978). See page "U" (t) Consideration of Resolution No. 78-89-2, authorizing acceptance of Grant Deed from the City of Placentia for right of way in connection with construction of the Richfield Sub-Trunk, Contract No. 2-19, at no cost to the District. See page "V" (u) Consideration of Resolution No. 78-90-2, authorizing execution of Pipe Line License Agreement with The Atchison, Topeka and Santa Fe Railway Company for right of way in connection with construction of the Richfield Sub-Trunk, Contract No. 2-19, and the Orchard (Kellogg) Sub-Trunk, Contract No. 2-20, at no cost to the District. See page "W" DISTRICT 3 (v) Consideration of Resolution No. 78-92-3, making a negative declaration re Westside Relief Force Main, Second Unit, Contract No. 3-13-1, and providing for notice thereof. See page "X" (w) Consideration of motion approving Change Order No. 3 to the plans and specifications for Knott Interceptor, Portion of Reach 7, Contract No. 3-20-3, authorizing an addition of $7,983.00 to the contract with Kordick & Rados, a Joint Venture, for construction of a field closure, and granting a time extension of 5 calendar days for completion of said work. See page "Y" (x) Consideration of motion to receive and file Staff Progress Report re Knott Interceptor, Portion of Reach 7, Contract No. 3-20-3, and Orangethorpc Re lief Trunk Sewer, Reach 15, Contract No. 3-22-1. See page "Z" (CONSENT CALENDAR continued on page 6) -5- (10) (CONSENT CALENDAR continued from page 5) DISTRICTS 5 & 6 (y) Consideration of Resolution No. 78-93, making a negative declaration re Santa Ana River Siphon, and providing for notice thereof. See page "AA" DISTRICT 7 (z) Consideration of Standard Resolution No. 78-94-7, authorizing initiation of proceedings to annex 43.21 acres of territory to the District in the vicinity southwesterly of the terminus of Encanto Street and near the intersection of Cerritos Drive, in the City of Orange, proposed Annexation No. 77 -Tract No. 5382 to County Sanitation District No. 7. See page "BB" (aa) Consideration .of Standard Resolution No. 78-95-7, authorizing initiation of proceedings to annex 9.010 acres of territory to the District in the vicinity of Lemon Heights Drive between Vista del Lago and La Cuesta, proposed Annexation No. 78 -Tract No. 9688 to County Sanitation District No. 7 (to also be annexed to the 70th Sewer Maintenance District) See page "BB" (bb) Consideration of Standard Resolution No. 78-96-7, authorizing initiation of proceedings to annex .784 acres of territory to (cc) the District in the vicinity of Sirrine Drive and Overhill, proposed Annexation No. 79 -Medina Annexation to County Sanitation District No. 7 (to also be annexed to the 70th Sewer Maintenance District) See page "BB" Consideration of Standard Resolution No. 78-97-7, authorizing initiation of proceedings to annex 7.082 acres of territory to the District in the vicinity southeast of Santiago Canyon Road and Jamestown Way in the City of Orange, proposed Annexation No. 80 - Tract No. 9472 to County Sanitation District No. 7. See page "BB" (dd) Consideration of Standard Resolution No. 78-98-7, ordering annexation of 10.02 acres of territory to the District in the vicinity of the southeast corner of Or~nge Park Boulevard and Amapola Avenue in the City of Orange, proposed Annexation No. 66 - Tract No. 9687 to County Sanitation District No. 7. See page "BB" DISTRICT 11 (ee) Consideration of items relative to construction of Warner Avenue Relief Sewer -Phase II: (1) Consideration of motion to receive and file request from the City of Huntington Beach, dated April 11, 1978, to enter into an agreement with the District to design and and construct a portion of the District's Master Plan sewers· - Warner Avenue Relief Sewer -Phase II. See page "CC" (2) Consideration of motion declaring intent to enter into Standard Master Plan Reimbursement Agreement with the City of Huntington \.-I Beach for design and construction of Warner Avenue Relief Sewer - Phase II. END OF CONSENT CALENDAR -6- (ll) . . (12) ALL UISTRlCTS Consideration of items deleted from consent calendar, if any ALL DISTRICTS Report of the Executive Committee and consideration of motion to receive and file the Committee's written report (13) ALL DISTRICTS Consideration of action on items recommended by the Executive Committee: (a) Consideration of items re data processing report and recommendation: (1) Consideration of motion to receive and file report and recommendation of Peat, Marwick, Mitchell &· Co. re data processing (Copy enclosed with agenda material) (2) Consideration of motion approving recommendation of Peat, Marwick, Mitchell & Co. to acquire an in-house mini-computer system, and appoving action plan for installation of said system (3) Consideration of motion to receive, file and accept proposal of Peat, Marwick, Mitchell.& Co., dated May 2, 1978, for design of data processing system .and vendor selection assistance, on a per diem fee basis for a maximum amount not to exceed $49, 636. 00. See page "DD" (b) Consideration of items re solids handling facilities at Reclamation Plant No. 1: (1) Consideration of motion authorizing the staff to prepare plans and specifications for Interim Solids Handling Facilities at Reclamation Plant No. 1, Job No. PW-067, and authorizing the General Manager to establish the bid date (Tentative date: 6/13/78) and receive bids for said work (2) Consideration of motion authorizing the staff to prepare plans and specifications for Under-Drain System for Digester Cleaning Beds at Reclamation Plant No. 1, Job No. Pl-17, and authorizing the General Manager to establish the bid date {Tentative date: 7 /27 /78) and receive bids for said work (c) Consideration of Resolution No. 78-100, adopting revised Conflict of Interest Code and repealing Conflict of Interest Code adopted by Resolution No. 76-213 on December 8, 1976. See pages "EE" and "FF" (d) Consideration of items re recommendation for liability and workers' compensation self-insurance: (1) Consideration of motion to receive and file Fiscal Policy Committee report and recommendation re liability and workers' compensation self-insurance (Copy enclosed with Executive Committee Report) (2) Consideration of motion approving recommendation of Fiscal Policy Committee and Executive Committee to implement a liability and workers' compensation self-insurance program (3) Consideration of motion authorizing the staff and General Counsel to proceed with plans and implementation of liability and workers' compensation self-insurance program effective July 1, 1978 -7- (14) ALL DISTRICTS Discussion re impact of Jarvis-Gann Initiative and determination of Districts' official position, if any {15) ALL DISTrrICTS Consideration of motion to receive and file financial report of Director of Finance for nine-month period ending March 31, 1978; and approving recommended budget transfers (Copy enclosed with agenda material) {16) ALL DISTRICTS Other business and communications or supplemental agenda items, if any (17) DISTRICT 1 Other business and communications or supplemental agenda items, if any (18) DISTRICT 1 Consideration of motion to adjourn (19) DISTRICT 3 Other business and communications or·supplemental agenda items, if any (20) DISTRICT 3 Consideration of motion to adjourn (21) DISTRICT 6 Other business and communications or supplemental agenda items, if any (22) DISTRICT 6 Consideration of motion to adjourn (23) DISTRICT 7 · Other business and communications or supplemental agenda items, if any (24) DISTRICT 7 Consideration of motion to adjourn (25) DISTRICT 11 Other business and communications or supplemental agenda items, if any (26) DISTRICT 11 Consideration of motion to adjourn (27) DISTRICT 5 Consideration of motion designating to serve as the Director on the Board of the Newport-Irvine Waste-Management Planning Agency (NIWA) and as the Alternate Director on said Board (28) DISTRICT 5 Other business and communications or supplemental agenda items, if any (29) DISTRICT 5 Consideration of motion to adjourn -8- \ . -..... (30) DISTRICT 2 Consideration of items re proposed Annexation No. 28 -Anaheim Hills Annexation No. 7 to County Sanitation District No. 2 (deferred from April 12, 1978, Joint Meeting): (a) Consideration of motion to receive and file staff report. See page "GG" (b) Consideration of motion declaring intent to approve deferment of annexation acreage fees on approximately 53 acres of property contained in proposed Annexation No. 28 -Anaheim Hills Annexation No. 7 to County Sanitation District No. 2, subject to execution of agreement between Anaheim Hills, Inc., City of Anaheim, County of Orange, and the District, in form approved by the District's General Counsel, providing for payment of said fees in the event the property is later developed, at the rate in effect at the time of such development (c) Consideration of motion declaring intent to approve agreement between Anaheim Hills, Inc. and·the District, in form approved by the District's General Counsel, providing for payment of annexation fees on approximately 188 acres contained in proposed Annexation No. 28 -Anaheim Hills Annexation No. 7 to County Sanitation District No. 2, in equal annual installments over a four-year period -1/4 to be paid prior to initiation of annexation proceedings and the balance to be paid in three equal annual installments with interest at the rate of 8% on the unpaid balance ~ (31) DISTRICT 2 Other business and communications or supplemental agenda items, if any (32) DISTRICT 2 Consideration of motion to adjourn -9- II .-DOA liD S OF DiRt:CTORS Counfy Snnifa li on Di slr ic:ts Pos t Offi ce Box 8127 of Orange County, Ci!lifornift 10844 Ellis Avenue Fountain Voll ey, Calif., 92708 Tc lephor.cs: JOINT BOARDS Area Code 7 14 5~0 -291 0 962-24 1 1 AGENDA MEETING DATE MAY 10) 197 8 -7:30 P.M. ANY DIRECTOR DES I RING ADDIT I ONAL I NFORMATION ON ANY AGENDA ITEM) PLE ASE CAL L THE MANAGER OR APPROPRIATE DEPARTMENT HEAD . IN ADDITION) STAFF WILL BE AVAILABLE AT /:00 P.M. I MMED I ATELY PRECEDING WE DNES DAY'S MEETING JN THE CONFERENCE ROOM ADJOINING THE DISTR1C TS ' BOARD ROOM , (1) Pledge of t.llegiance and Invocation (2 ) Roll Ca ll (3) Recognit~on of special guests AOJOIJl\~:,1CNiS POSTED.::: COili' t. :,".ILE!1GE ... I/.'. .... .. m::s SE7 UP ....... '-"""' .. . P.ESCLU1iG:>:S CERilfl:D.~ lclTERS '!!RITTEN ..... ~ ... MltlliTES V:RiTil:fl .... ~:. MINUTES HLED ..... ~ .... N (4) Con siderat ion of motion to receive and fi l e minute excerpts , if any . See suppl~menta l agenda DISTRlCTsf_,2, 3, 5, 6, 7 & 11 (4) Consideration of motion to receive· and f' l · foll · . . ' l e minute excerpts from the .ngs, ITE MS ON SUPP LEMENTA L AGENDA owing c1t1es reg~rding elections of mayors and appointme nt of alternates, and seating n e w members of the Boards : (*Mayor) F.L~ ................ .. Anaheim LETI ER ............. . A/C .... TKLR ... . Huntington Beach -··--_.....,. Los Al amitos Ne wport Reach P l acentia C.. tr\~ D (b) District (c) District (d) Dist :rict (c) Dj s trict (f) Di st rj c t (g ) Dist Tiet Active Alternnte 2 & 3 Dona l d Roth ~John Seymour* 3 11 11 3 5 5 6 7 Richard W. Siebert Ron Pattinson Ron Sh enkman• Ch arle:s E. Sylvia Paul Ryckoff* Donald Strauss Dona l d ~lclnnis Ray ll'i 11 i am s 2 Donald A. Holt, Jr . 1•lo ~~ 2-w~ ..... ~ 3-~~~ ~~~:~ 7-~~ .... ~ 11 -~ ... ~~ Ron Shenkman• Ron Shenk man* Ruth Bailey Ke nneth ZolllfTli ck* Paul Hummel Paul Ryckoff* Paul Rydoff* Paul Ryckoff* Wi 11 iam E. Rash ford~ e~o .~ (7) Appojntmcnt of .Chajrmcn p ro t e rn, if ne c essary _(8) ALL DISTRICTS (' Reports of: FILE -···--·-·••H ~ Joint Chairman lElTER -... ".'' Gen~ral Manager A/C _TKi.I -• (c) General Counsel (9) ·AlL DISTRICTS ROLL CALL VOTE ................ . Consideration of roll call vote motion ratifying payment of claims of the joint and individual Districts as follows: (Each Director shall be called only once and that vote will be regarded as the same for each District represented, unless a Director expresses a desire to vote differently for any District) JOINT OPERATING FUND See page(s) "A" and ''C" CAPITAL OUTLAY REVOLVING FUND See page(s) "A" and "C" DISTRICT NO. 1 NONE DISTRICT NO. 2 See page(s) "B" and "D" DISTRICT NO. 3 See page(s) "B" and "D" DISTRICT NO. 5 -See page(s) "D" DISTRICT NO. 6 NONE DISTRICTS 5 & 6 SUSPENSE See page(s) "B" DISTRICT NO. 7 See page(s) "D" DISTRICT NO. 11 NONE (10) ALL DISTRICTS CONSENT CALENDAR Roll Call Vote or Cast Unanimous Ballot N\\S ITEMS NOS. 10(A) THROUGH 10(EE) All matters placed upon the consent calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the consent calendar by a Director, staff member, or member of the public in attendance, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. Members of the public who wish to remove an item from the consent calendar shall, upon recognition by the chair, state their name, address and designate by letter the item to be removed from the consent calendar. * * * * * * * * * * * * * * * * * * Chairman will determine if any items are to be deleted from the consent calendar. Consideration of action to approve all agenda items appenring on the consent calendar not specifically removed from S3me. -2- (10) (CONSENT C/\LEND/\R continued from page 2) A/C •... TKLR -·· FILE ···········-···- LETIER ·······-··- A/C ...• TKLR ·- ·······-··------ FILE ..•.......••..•.•• LETIER ....•••..•..•• A/C •.•. TKLR .•.• -~ .. ~ .. ':'.".:'_ FILE ................. . LETIER ..•........... FILE .......••.•.••.••• LETIER ·······-··- ALL DISTRICTS (a) Consideration of motion to re ceive , file and deny claim of Stephen E. Thorne, dated April 18, 1978, in t h e amount of $5 ,131.00, for damages incurred in connection with a sewage backup, and re fer to the Districts ' liabi l ity insurance c arrie r for appropriat e action (b) Consideration of motion to rece ive and file Stop Notice submitt e d by Abco Hardwar e & Builders Supply, Inc. in the amo un t of $878 .30 against C. l-1. Leave ll & Company, contractor for Electrical Relia bility for 75 MGD Impro ved Treatment at Pl ant No . 2, Job (c) No. P2-23-3 Consideration of Resolution No. 78 -80 , ame ndin g Resolution No . 78-36, approvin g plans and specificati ons for Warehouse Offic e Expansion, Job No . J-13-2 , authorizing a ch ange in the date for receipt of bids from /\pril 27 , 197 8, to June 1, 1978. See page "E" (d) Consideration of motion to receive and file bid tabu~ation and recommendat i on and awarding purchase of One (1) 3/4 To n Cab & Cha ss i s , Specification No. A-089 (Rebid), to Santa /\n a Dodge , Inc. in the amou nt of $5 , 618. 00. See page "F" (e) Con s ideration of motion to receive and file bid t abul ation a nd r ecommendation an cl. awardin g purchase of Three (3) One -To n Cab & Chassis, Specification No. A-091, to Theodore Robins Ford, in the amount of $17, 276. 94. See page "G" (f) Consideration of Reso lution No . 78-81, adopting revis e d Guidelines Implementing the California Environme nt a l Quality Act of 1970 , as amended, to con form with the 1978 l egisl ation, as recommended by the General Counsel. See pages "I-I" and "I" fi~~~~~-t"~nsid e r ation of Reso lution No . 78-82, ai_.1thorizing e xecution of FILE --······-··-· LETTER ·····-- A/C .... TKLR •••• Easement De ed to t h e City of Huntin gton Beach for s lope encroa chm en t on 30-foot utility corridor in connection with widening and improveme n ts of the Hami lton Street bridge crossing . See page "J" (h) Consideration of motion approving Change Order No . 7 to the pl a ns and specifications for Flood Wall and Site Deve lopme nt for 75 MGD Improved Tre a tm e nt a t Plant No . 2, Job No . P2-23-l, auth orizing a n add ition of $11,376.10 to the contract with Pasca l & Lud wig , In c . for miscellan eous paving improveme n ts and pipe supports , and granting a time ext e nsi on of 65 cal endar days f or completion o f this work and due to inclement weath er . See p age "K" (CO NSENT CALENDAR continued on page 4) -3- .- (10) (CONSENT CALENDAR continued from page 3) FILE ...........•..•... LETIER ···-······~ A/C .•.• TKLR -·· FILE ......••....•....• LETIER ············- A/C •... TKLR •••• FILE ............•...•• ~~JL A /C •.•. TKLR .•.• ~--~ LETIER ............ .. A/C •..• TKLR •.•• -~----~---- FILE ·············~ ~~-~-···· A/C .•.• TKLR .••• ALL UIS1TIICTS (Continued) (i) Consideration of motion approving Change Order No. 8 to the plans and specifications for Flood Wall a nd Si tc Development for 75 MGD I mproved Treatment at Plant No. 2, Job No . P2-23-l, authorizing a deduction of $ 1, 323 . 74 from the contract with Pascal 4 Ludwig, Inc. due to landscaping modification_s. See page "L" (j) Consideration of motion approving Change Ord er No. 9 to the plans and s p ecification s for Hood Wal l a nd Site Development for 75 MGD Improved Treatme nt at Plant No. 2, Job No . P2-23 -l, a uthori zin g a n adj ustment of en gineer 's quanti tics for a total d eduction of $3,515.00 from the contract with Pascal & Ludwig, Inc. See page 11 M11 (k) Consideration of Resolution No. 78-83, accepting Fl oo d \V a ll and Site Development for 75 MGD Improved Treatment at Pl a nt No. 2, Job No . P2-23-l, as complete; authorizing execut ion of a No tice of Compl e tion; and approving Fina l Closeout Agreeme nt (Fina l contract pr.ic e : $2 ,279,368 .08) See page 11 N11 (1) Consideration of Reso lution No. 78 -84, approving plans and specifications f or Modificat ion of Existing Sludge Hopper Outlet Port at Recl a mation Plant No . 1, Job No. PW-066, an<l a uthorizing advertisi n g for bids to be received on J une 1, 1978. See page 1 1011 DISTRICT 2 (m) Consideration of motion authorizin g extension of the final date for which all comments must be received on the Draft Environmental Impact Report on the Carhon Canyon Facilities Plan, from March 30, 1978, to June 9, 1978 (n) Consideration of motion to receiv e and file reques t from John J . Carusillo for ann exation of .475 acres o f t e rritory to the District in the vicinity of Mohler Drive a nd Country Hi ll Road in the City of Anaheim; a nd Standard Re s olution No. 78-91-2, authorizing initiation of proceedings to ann e x said territory to the Distrjct (P roposed Ann exation No. 31 - Carusi ll o Annexation to County Sanitation District No. 2) See page 11 P11 (o) Consideration of motion to receive and file request fr om Anaheim Hill s, Inc. for aPr.~xatio n of . 755 acres of territory to the District in tho Anah e im Hills area, and refer to staff for s tud y and recommendation (Proposed Annexation No. 32 - Anaheim Hill s Annexation No . 8 to County Sanitation District No. 2) Sec p age ~-.'...'....~ (CON SEN T C/\LENDJ\R continued on page 5) -4- (10) (CONSENT CALENDAR continued from page 4) FILE --------------···· LETTER ···-·-···-·-DISTRICT 2 (Continued) A/C .•.• TKLR ...• FILE ................ .. LETTE R ............ .. A/C ••.• TKLR .. .. ~--'--~. FI LE ..•.•••.•••....... LETTER ............•. A/C .... TKLR .... fllf ··--··----·--·· LETTER···--·····-··- A/C .... TKLR -·-· ~~-- @ ~---······· ~--·········· ~ FILE ···-··-······-···· LETTER ........•••.•• A/C .... TKLR --- FI LE •...•.••.•.••.•.•. LETTER ............•• A/C .... TKLR -·-· (p) Consideration of Resolution No. 78-85-2, making a ne gative declaration re Richfield Sub-Trunk, Contract No . 2-19, and providing for notice thereof. See page "R" (q) Consideration of Resolution No. 78 -86-2, approving plans and specifications for Richfield Sub-Trunk, Contract No. 2-19, and authorizing the General Manager to establish the date for receipt of bids (Tentative bid date: June 13, 1978). See page "S" (r) Consideration of Reso l ution No. 78-87-2 , makin g a negative declaration re Orchard (Kello gg ) Sub-Trunk, Contract No. 2 -20, and providing for notice thereof . See page "T" (s) Consideration of Resolution ·No . 78 -88-2, approving plans and specifications for Orchard (Kellogg) Sub-Trunk, Contract No . 2-20, and authorizing the General Manager to establish the d at e for receipt of bids (Tentative bid date: June 13 , 1978). See page "U" (t) Consideration of Resolution No. 78-89-2, authorizing acceptance of Grant Deed from the City of Placentia for right of way in connection with construction of the Richfield Sub-Trunk, Contract No . 2-19, at no cost to the District . See page "V" (u) Consideration of Resolution No. 78-90 -2 , authorizing execution of Pipe Line Li cen se Agre e men13 with The Atchison, Top eka and Santa Fe Railw ay Company for ri ghts of way in connection with con s truction of the Richfield Sub-Trunk, Contract No . 2 -19, and the Orchard (K e llogg ) Sub-Trunk, Contract No . 2-20, at no cos-e~o..~ ~o the Di tari et. See page "W" \) ~~.$~00 . DISTRICT 3 (v) Con sideration of Resolution No. 78-92-3, makin g a negative d ecl a ration re We s tside Relief Force Ma in, Second Unit, Contract No. 3-13 -1, and providing for notice thereof . See p age "X" (w) Consideration of motion approving Ch ange Ord e r No . 3 to the p lans and specifi cations for Knott Interceptor, Portion of Re a ch 7, Contract No . 3-20-3, authori z ing a n addition of $7,983 .00 to the contract with Kordick & Rados, a Joi n t Venture, for construct ion of a field c los ure , and grantin g a time extension of 5 ca l endar d f f k "Y" ays or compl etion o said wor . See page ----- (x) Consideration of motion to r ece ive and file Staff Progress Report r e Knott Int erceptor , Portion of Reach 7, Contract No . 3-20 -3 , and Orangethorpe Relief Tr un k Se wer, Reach 15, Contract No . 3-22-1 . "Z" See page (CON SENT CALENDAR continued on page 6) -5- : (].'.)) (CONSENT CJ\LENDJ\R continued from page S) FILE ••.••.•.•.•.•••• LETTER ···--···· A/c .@ .. FIL E ...•••..•...•••.•• ~L~.f. A/C •.•• TKLR ..•• )~ .. ~ FILE ............•.... ·~~ A/C .... TKLR .. FILE ·••••···•••·•••• ~M'" A/C .•. :TKLR ••. ....................... - •H•O •ooOO O•O••-··-~· DISTRICTS 5 & 6 (y) Considera tion of Re so lution No. 78 -93 , making a negative d ec l aration r e Santa An a Ri ver Siphon, a nd providing for noti ce t h ereof. See page "AA " DISTRICT 7 (z ) Consideration of Stan dard Reso lut ion No . 78-94 -7, a u thorizing initia tion of proceedin gs to annex 4 3.21 acre s o f territory to the Di strict in th e vicinity southwesterly of the terminus of Enc anto Street a n d n ear the int ers ection of Cerri tos Drive, in th e City o f Oran ge, propo sed Ann exat ion No . 77 -Tract No . 5382 to County Sanitati on District No. 7 . See p age "B B" (aa) Con sideration of Standard Resolution No. 78-95 -7 , authorizing initiation of proceedings to ann ex 9.010 acres of territory to the Di s tri ct in the vicin i t y of Le mon H ei~1t s Drive b e tw een Vista d e l Lago and La Cuesta, proposed fu1n exation No . 7 8 -Tract No . 9688 to Co unt y Sanitation Di strict No . 7 (to also be a nnexed to the 70th Sewer Main t e n a nc e Di s tr ict ) See page "BB" (bb) Considerat i on of Standard Reso lution No. 78-96-7, au~h oriz in g initiation of p r oceedings to a nn ex .78 4 a c res of territory to (cc) the Di s tri c t in t h e vicinity of Sirrine Drive and Overh i ll, propo sed Annexation No . 79 -Me d ina Annexation to County Sanitati on Distri ct No . 7 (to a l so be annexed to the 70th Se wer Maintenance Di s tri ct) See p age "BB" Consideraticn of Stan dard Re so lution No . 78 -97 -7, authorizing initi a tion of proceedin gs to a nn ex 7.082 acres o f terri tory to the Di s tri ct in the vi cinity south eas t of Santiago Canyon Ro a d and J a mestown Way in the City of Orange , proposed Annexation No . 80 - Tract No . 9472 to County Sanitation District No . 7. See page "B B" (dd) Considerat ion of Stand a rd Reso lut ion No . 7 8 -9 8-7 , orderin g a nn exation of 10.02 acres of t erri tory to the Di s trict in the vicini ty of the s outheast corner o f Orange Pa rk Rnulevard a nd Amapola Aven u e in th e City of Orange, propos e d An n exat ion No. 66 - """""~~..,,.-Tract No . 9687 to Cou nty San itation Di s tri ct No. 7 . See p age "BB " FI LE .......•....••.•. LETIE R ............ . A/C .... TKLR •.. DISTRICT 11 (ee ) Consideration of items rel at ive t o construction of Warner Ave nu e Reli e f Sewer -Ph ase I I : (1) Con sideration of motion to receive a n d fi l e r eq u est from th e Ci t y of Hunt i n gton Beach, dated April 11, 1978 , to en t er into an agreement wit h t he District to d esign a nd and construct a portion of t h e District's Master Pl a n s ewers - Warner Avenue Relief Se wer -Ph ase II . See p age "CC " (2) Con s id e ration of mo tion d ec l arin g int en t to en ter in t o Standard Mast er Plan Reimbursement Agreement with t he City of Huntin gton Beach for d esign a nd con struct ion of Wa rner Av e nu e Re l ief Sewer - Ph ase II. END OF CO NSENT CALE ND AR -6- (11) ALL DI STRICTS Con s id e ration of items deleted from c ons e nt c al e nd a r, if any (12) ALL DISTRICTS Re port of the Ex e cutive Committee and consideration of motion to receive and file the Committee 's writ ten r e port (13) ALL DI ST RICT S Conside ration of action on items recomme nded by the Executive Conunittee: FILE .................. (a ) Consideration of items r e d a ta processing report and r ecommendation: LETIE R ···-··-··-( l) A/C .... TKLR - --··-··-····-··-·-~ \ ~ Consideration of motion to receive a nd f ile report a nd recomme ndat ion of Peat, Marw ick, Mit che ll & Co. re data processin g (Copy enc l osed with agenda ma t e rial) Con si der a tion of motion approving r econune ndation o f Peat , Marwi c k, Mitche ll & Co. to acquire an in-house min i-computer syste m, a nd appovin g a ction plan for i n s tallation o f said system Consideration of motion to receive, file and accept proposal of Peat, Mar wick , Mi t c h e ll ·& Co., dated May 2 , 19 78, for design of d a ta p rocess in g syste m and vendor select ion ass i s t a n ce , on a p e r diem fee b a sis for a ma ximum amo unt not to exceed $49, 636. 00. See page 11 DD 11 (b) Consideration of items r e solids handling f acilities at Rec l a mation Pl ant No. 1: FILE -·-·--··-··-\ "=:> LETIER ·····--·/:!' ( 1) ~~.9.~ Con siderat ion of motion a uth ori zi n g the staff to prepare plans L~ FILE ···-··-·········· \ l LETIER ········-··-~ A/C ... ~~ ~~~ <._~ ~~ Roll Cal! Voto or ~ UnJ nimous Ball ot It\\:::, Tr:-~~~ ... LETIER ············- A/C .... TKLR ··- ~ ~~-' A/C .... TKlR - l1 I\ and specifica t ions f or Interim So l ids Handling r acilities at Recl amation Plant No . 1, Job No. PW -06 7 , a nd authori z ing the Gener a l Manager to es t a blis h the bid date (T ent a tive dat e : 6/13/78) and r eceive bids for said work (2) Con sideration of motion authorizing th e staff to pre pare p l a n s and s p e cifications for Und er -D rain Sy s t em for Di gest e r Cl e aning Be ds at Re clamation Plant No . 1, Job No . Pl-17, a n d a u t ho riz ing the General Mana ge r to e stab lis h t h e bid date (T entative date: 7/27/78) and r eceive bids for said work Con sid e r at ion of Reso lution No . 78 -1 00, a dop ting revised Conflict of I nt erest Code and repealing Co n flict of In t eres t Code adopted by Resol uti on No. 76-2 13 on De cember 8 , 1976 . See pages 11 EE 11 a nd 11 FF11 Con si de r a tion of i t erns r e recommendat ion for l iability and 1~ork ers ' compensation se lf-in s u ran c e : (1) Con s ideration o f moti011 to receive a nd f ile Fiscal Pol icy Committ e e report and r ec omme nd at ion re l iabili tv a nd worker s 1 com1)en sation se lf-i n s ura nc e (Copy en c lo sed with Executive Committee Re port) (2) Con s ideration of motion approvin g r ecommendation of Fiscal Policy Conu ni tt e e a nd Executi ve Conuni tt ee to imp l eme nt a liab ili t y and work ers ' compensation s elf-insurance pr o gram (3) Consideration o f motion aut horizi n g the staff and Ge n era l Coun se l to proceed with plan s and imp l e mentation of l iability and wo rkers ' comp en sation s e l f -in s uranc e pro gram eff ec tive Jul y 1, 1978 @tD ?A~·~ \, d. ~~ ~ - • . t9 J\LL DISTRICTS Discussion re impact of Jnrvis -Gan n Init iative a nd det ermin ation of FILE "·····- trrr--... ---{ 15) Af~Klk -J.7 ....................... cf\ .............. 1rrtt rtt::!!1 Dis tri c ts ' official position, if a ny C ~ ().-(;) ~) ALL DI S T!UCTS Co;1sidcrat ion of motion to receive a n d file finan c ial r eport o f Director of Finance for n i n e -mo nth period ending March 3 1, 19 78 ; a nd npproving r ecommend ed budget tra n sfers (Copy e nc losed with agenda materia l) FILE ............ {:1·6) ALL DI ST RICTS LETTER .............. Other busi n ess a nd communication s or s uppl ementa l age nda it ems A/C .... TKLR ·•·• (1 6(a.)Cons:iJeration of motion approvir.g Change Order No . 1 to th ~ plans a~d -··-·····--N'\\ S, specifications for purchase of One (1) Bird JIB -6400 0 H-Scn cs Centrifuge, ITE MS ON · h . . l 1 . ~ c3 1 35 00 f t] stl'PPrErt.TN'fAl'"'AGENDA Sp ccificatj o n No . E-088, aut ori;nng a l eauct1on or .p , • rom 1e l.Ji~~~~pur c ll ::isc contract \,•i th Bird Machine Cornpany due to del e tion of belt ucinl and s pring isoJ a t or set . See p ag e "I" \{Q(\o) ~.ry~---1c~ }'i2.. ~~~~9>.~a/\..~nnll,,,.~ TRICT 1 ~--~-r-·-. (\@)t (\i Lbusin ess and communi cation s or s upplement a l agenda i t erns , if any (1 8RrSTR ICT 1 . Considerat ion o f motion to adjourn<iS: 3 ~ (20) DISTRICT 3 Consideration o f motion to ad journ <;('.~ 1 (21) (22) (23) (24) (25) (2 6 ) (27) FI LE .............. , ... ~-~~-/ A/C .... T~LR ··- (2 9 ) uu11.awi cat ion s o r s uppleme n ta l agen d a ite ms , if a ny DISTRIC T 6 Consideration of mo tion to adjourn ~ ·-~? DISTRICT 7 or s uppl eme nt a l agend a items , if a ny DISTRICT 7 Consideration of mot ion to adjourn i · . .3 q DI STR I CT 11 agend a it ems , if any DISTRICT 11 Considera tion of motion to adjourn er>·,~ 1 DISTRICT 5 Consideration of motion · d esignat in g ~ ~ to serve as th e Dit·cctor on the 13oard of the Newport -I rvine Wa s t e-Manageme nt Planni n g Agency (NIWA) an~ ~ as the Al ternatc Director on said Bo a r d or supplemental agenda items , if a ny DISTR ICT 5 Consi<lcration of mot ion to a djourn lr': c .. fD -8 - . . "" (30) DI STRICT 2 Co n s ideration of ite ms re propo s ed Ann e xation No. 28 -Anaheim Hills Ann exation No. 7 to County Sanitation Di s trict No . 2 (deferred from April 1 2 , 1 978 , Joint Mee ting): \ (a ) M L:S Consideration of motion to receive a nd file s t aff r eport . p age "GG 11 See ~Jd..: .. :::.:'.' (b) Consideration of motion dec larin g intent to approve deferme nt of ~ ......... / annexation ::i.crea ge fees on app r oxim ate ly 53 acres of property __tj~~"t""7~ontain e d in proposed An nexation No . 28 -An a h eim Hi ll s Annexation _ _ o . 7 to County Sanitation Di strict No. 2 , s ubject to exec ution of @ .. !!...-.. ~ .. ~!!. __ ~---!-)) ~ Roll Call Vot o or Casf Un animou s Ballot agreeme nt b e tw een Anaheim Hi ll s , In c ., City of An ah eim, Cou nty of Or ange , and the Di s trict, i n form ap prov ed by the Di strict 's Genera l Counsel, pr ov idi n g for paym e nt of said fees in the even t t h e property i s l ater develope d , a t the rate in effect at the time of such deve l opment Co nsid erat ion of motion declaring intent t o approve agree ment b e tween Anaheim Hi lls, Inc . a nd the District , in form a pproved by th e District 's Genera l Counsel, providing for pa~n e nt of an n exation fees on approxima tely 18 8 acres contai n ed in proposed Ann exat ion No . 28 -Anaheim Hill s An n exati on No . 7 to Co :...:nty Sanitation Di strict No. 2 , in equ a l an nua l installments over a fo ur-year period -1 /4 to b e paid prior to initiation of ann exation proceedings a n d the b alance to be p a id in three eq ua l a nnu a l ins t a llme n ts wit h i ntere s t at t he rat e of 8% on t h e un paid bal an ce (31) DI STRICT 2 N\,\~ Oth er bu s iness and conununi cat.ions or supplement al agend a items (31) Consideratjon of Resolutjon ~o . 78-101-2 , designating Distrjct agen~ re SUPPLE~Ti:f(A~~GENDA app 1 ication for Disaster Relief Act ass:i stance for flood-caused damages FI LE •.......•.••••.••• to Or ange and Olive Su b -Tru nks Sa nta J\na River Crossings. See page __ "_I_I _"_ ~~-~ A/C -TKLR (.32 ) DI STRICT 2 Con s id e ration of motion to adjour n ~·. 4 / ,_ jj ._BOARDS OF Dln ECTO RS II Pos t Off ic e Rox 8 127 C ou11iy S11 nifation Di stricts of O ra nge County, Californ ia 10844 Elli s Avenue Fountain Vall e y, Calif., 92708 T ele p hones: JOINT BOARDS Areo Code 71 4 540-2910 962-2411 AGENDA MEETING DATE MAY lOJ 197 8 -7:30 P.M. ANY DIRECTOR DES IRI NG ADD ITI ONA L I NFORMAT I ON ON ANY AGENDA I TEMJ PLEASE CALL THE MANAGER OR APPROPRIATE DEPARTMENT HEAD , IN ADDITION J STAFF WILL BE AVA IL ABLE AT /:00 P.M. I MM EDIATELY PRECEDING WEDNE SDAY 'S MEETING I N THE CO NFER ENCE ROOM ADJOINING THE DISTRiCTS; BOARD RO OM, (1) Pledge of /,ll egiance and Invocation (2) Roll Call (3) Recognjt~on of spe cial guests (4) Conside ration of motion to receive and file minute exce rpts , if any . See suppl ~mental a g enda DI STRICTS 2 , 3, 5 , 6 , 7 & 11 i.n gs, ITEMS ON SUPPLEM ENTAL AGENDA (4) Consid?rati?n.of motion_ to receiv~ and f i le minute excerpts from the f o l l owing c1 t 1es regarding elections of mayors and appointment of a l ternntes , and seatin g new members o f the Boards: (*Mayor) Dist rict (s ) Ac t ive Alternate An a heim 2 & 3 Dona ld Ro t h J~hn Seymou r * Hu nt i n gton Beach 3 Ri ch a rd W. Siebert Ron Shenkman* 11 Ron Pattinson Ron Shenkman* 11 Ron Shen kma n * Ru th Bailey Los Al amitos 3 Ch ar l es E . Sylv i a Kenn e t h Zonuni ck* Newport Beach 5 Pa ul Ryckoff* Paul Humme l 5 Don a l d Strauss Paul Ryckoff* 6 Dona l d Mclnnis Paul Ryckoff* 7 Ray ll'i lli ams Paul Ry ck off* Placentia 2 Dona l d A. Holt, Jr. William E. Rash f ord* lbJ Ul. S 1: Tl. C"'C L. \N#PC>-c.. ·~-'\ (c) District 3 f ~ Gv FP.. .. ~A\,,d (d) Dj strict 5 c,~ f.J.L..,. (e) Distrjct 6 wr"}i,, ... ;.., (~~~ (f) Di s tri c t 1 [~. LJ (g) Di s trict. 11 1)LL.._ ~ ..... , (7 ) Appohi t ment of · Cli a i. rn•e n pro tern, if ne c c ~.sa r y {8) ALL DISTRICTS Reports of: (9) )lOll CALL VOTE._ ............. . Joint Chairman (a) (b) I. 1-f1 General Manager f\Jv--)t._ .. L-. • (c) General Counsel ALL DISTRICTS (J.;·e· L),;-r_ -. ( \' Consideration of roll call vote motion ratifying payment of claims of the joint and individual Districts as follows: (Each Director shall be called only once and that vote will be regarded as the same for each District represented, unless a Director expresses a desire to vote differently for any District) JOINT OPERATING FUND See page(s) "A" and "C" CAPITAL OUTLAY REVOLVING FUND See page(s) "A" and "C" DISTRICT NO. 1 NONE DISTRICT NO. 2 See page(s) "B" and "0" DISTRICT NO. 3 See page(s) "B" and "D" DISTRICT NO. 5 -See page (s) "D" DISTRICT NO. 6 NONE DISTRICTS 5 & 6 SUSPENSE See page(s) "B" DISTRICT NO. 7 See page(s) "D" DISTRICT NO. 11 NONE (10) ALL DISTRICfS CONSENT CALENDAR Roll Call Vote or Cast Unanimous IJJJlot ITEMS NOS, 10(A) THROUGH 10(EE) All matters placed upon the consent calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the consent calendar by a Director, staff member, or member of the public in attendance, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. · Members of the public who wish to remove an item from the consent calendar shall, upon recognition by the chair, state their name, address and designate by letter the item to be removed from the consent calendar. * * * * * * * * * * * * * * * * * * Chairman will determine if any items are to be deleted from the consent calendar. Consideration of action to approve all agenda items appc3ring on the consent calendar not specifically removed from s:Jmc. -2- (10) (CONSENT CALENDAR continued from page 2) ALL DISTRICTS (a) Consideration of motion to receive, file and deny claim of Stephen E. Thorne, dated April 18, 1978, in the amount of $5,131.00, for damages incurred in connection with a sewage backup, and refer to the Districts' liability insurance carrier for appropriate action (b) Consideration of motion to receive and file Stop Notice submitted by Abco Hardware & Builders Supply, Inc. in the amount of $878.30 against C. H. Leavell & Company, contractor for Electrical Reliability for 75 MGD Improved Treatment at Plant No. 2, Job No. P2-23-3 (c) Consideration of Resolution No. 78-80, amending Resolution No. 78-36, approving plans and specifications for Warehouse Office Expansion, Job No. J-13-2, authorizing a change in the date for receipt of bids from April 27, 1978, to June 1, 1978. See page "E" (d) Consideration of motion to receive and file bid tabulation and recommendation and awarding purchase of One (I) 3/4 Ton Cab & Chassis, Specification No. A-089 (Rebid), to Santa Ana Dodge, Inc. in the amount of $5,618.00. See page "F" (e) Consideration of motion to receive and file bid tabulation and recommendation and. awarding purchase of Three (3) One-Ton Cab & Chassis, Specification No. A-091, to Theodore Robins Ford, in the amount of $17, 276. 94. See page "G" (f) Consideration of Resolution No. 78-81, adopting revised Guidelines Implementing the California Environmental Quality Act of 1970, as amended, to conform with the 1978 legislation, as recommended by the General Counsel. See pages "H" and "!" (g) Consideration of Resolution No. 78-82, authorizing execution of Easement Deed to the City of Huntington Beach for slope encroachment on 30-foot utility corridor in connection with widening and improvements of the Hamilton Street bridge crossing. See page "J" (h) Consideration of motion approving Change Order No. 7 to the plans and specifications for Flood Wall and Site Development for 75 MGD Improved Treatment at Plant No. 2, Job No. P2-23-l, authorizing an addition of $11,376.10 to the contract with Pascal & Ludwig, Inc. for miscellaneous paving improvements and pipe supports, and granting a time extension of 65 calendar days for completion of this work and due to inclement weather. See page "K" (CONSENT CALENDAR continued on page 4) -3- (10) (CONSENT CALENDAR continued from page 3) ALL DISTRICTS (Continued) (i) Consideration of motion approving Change Order No. 8 to the plans and specifications for Flood Wall and Site Development for 75 MGD Improved Treatment at Plant No. 2, Job No. P2-23-l, authorizing a deduction of $1,323.74 from the contract with Pascal & Ludwig, Inc. due to landscaping modification:5. See page "L" (j) Consideration of motion approving Change Order No. 9 to the plans and specifications for Flood Wall and Site Development for 75 MGD Improved Treatment at Plant No. 2, Job No. P2-23-l, authorizing an adjustment of engineer's quantities for a total deduction of $3,515.00 from the contract with Pascal & Ludwig, Inc. See page "M" (k) Consideration of Resolution No. 78-83, accepting Flood Wall and Site Development for 75 MGD.Improved Treatment at Plant No. 2, Job No. P2-23-l, as complete; authorizing execution of a Notice of Completion; and approving Final Closeout Agreement (Final contract price: $2,279,868.08) See page "N" {l) Consideration of Resolution No. 78-84, approving plans and specifications for Modification of Existing Sludge Hopper Outlet Port at Reclamation Plant No. 1, Job No. PW-066, and authorizing advertising for bids to be received on June 1, 1978. See page "0" DISTRICT 2 (m) Consideration of motion authorizing extension of the final date for which all comments must be received on the Draft Environmental Impact Report on the Carbon Canyon Facilities Plan, from March 30, 1978, to June 9, 1978 (n) Consideration of motion to receive and file request from John J. Carusillo for annexation of .475 acres of territory to the District in the vicinity of Mohler Drive and Country Hill Road in the City of Anaheim; and Standard Resolution No. 78-91-2, authorizing initiation of proceedings to annex said territory to the District (Proposed Annexation No. 31 - Carusillo Annexation to County Sanitation District No. 2) See page "P" {o) Consideration of motion to receive and file request from Anaheim Hills, Inc. for annexation of .755 acres of territory to the District in the Anaheim Hills area, and refer to staff for study and recommendation (Proposed Annexation No. 32 - Anaheim Hills Annexation No. 8 to County Sanitation District No. 2) See page "0" (CONSENT CALENDAR continued on page 5) -4- { (10) (CONSENT CALENDAR continued from page 4) \,,.,) DISTRICT 2 (Continued) (p) Consideration of Resolution No. 78-85-2, making a negative declaration re Richfield Sub-Trunk, Contract No. 2-19, and providing for notice thereof. See page "R" (q) Consideration of Resolution No. 78-86-2, approving plans and specifications for Richfield Sub-Trunk, Contract No. 2-19, and authorizing the General Manager to establish the date for receipt of bids (Tentative bid date: June 13, 1978). See page "S" (r) Consideration of Resolution No. 78-87-2, making a negative declaration re Orchard (Kellogg) Sub-Trunk, Contract No. 2-20, and providing for notice thereof. See page "T" (s) Consideration of Resolution ·No. 78-88-2, approving plans and specifications for Orchard (Kellogg) Sub-Trunk, Contract No. 2-20, and authorizing the General Manager to establish the date for receipt of bids (Tentative bid date: June 13, 1978). See page "U" (t) Consideration of Resolution No. 78-89-2, authorizing acceptance of Grant Deed from the City of Placentia for right of way in connection with construction of the Richfield Sub-Trunk, Contract No. 2-19, at no cost to the District. See page "V" (u) Consideration of Resolution No. 78-90-2, authorizing execution of Pipe Line License Agreement with The Atchison, Topeka and Santa Fe Railway Company for right of way in connection with construction of the Richfield Sub-Trunk, Contract No. 2-19, and the Orchard (Kellogg) Sub-Trunk, Contract No. 2-20, ab at t +t p· t: ·u. See page "W" ( DISTRICT 3 (v) Consideration of Resolution No. 78-92-3, making a negative declaration re Westside Relief Force Main, Second Unit, Contract No. 3-13-1, and providing for notice thereof. See page "X" (w) Consideration of motion approving Change Order No. 3 to the plans and specifications for Knott Interceptor, Portion of Reach 7, Contract No. 3-20-3, authorizing an addition of $7,983.00 to the contract with Kordick & Rados, a Joint Venture, for construction of a field closure, and granting a time extension of 5 calendar days for completion of said work. See page "Y" (x) Consideration of motion to receive and file Staff Progress Report re Knott Interceptor, Portion of Reach 7, Contract No. 3-20-3, and Orangethorpe Relief Trunk Sewer, Reach 15, Contract No. 3-22-1. See page "Z" (CONSENT CALENDAR continued on page 6) -5- {10) (CONSENT CALENDAR continued from page 5) DISTRICTS 5 & 6 (y) Consideration of Resolution No. 78-93, making a negative declaration re Santa Ana River Siphon, and providing for notice thereof. See page "AA" DISTRICT 7 (z) Consideration of Standard Resolution No. 78-94-7, authorizing initiation of proceedings to annex 43.21 acres of territory to the District in the vicinity southwesterly of the terminus of Encanto Street and near the intersection of Cerritos Drive, in the City of Orange, proposed Annexation No. 77 -Tract No. 5382 to County Sanitation District No. 7. See page "BB" (aa) Consideration of Standard Resolution No. 78-95-7, authorizing initiation of proceedings to annex 9.010 acres of territory to the District in the vicinity of Lemon Heights Drive between Vista del Lago and La Cuesta, proposed Annexation No. 78 -Tract No. 9688 to County Sanitatiqn District No. 7 (to also be annexed to the 70th Sewer Maintenance District) See page "BB" (bb) Consideration of Standard Resolution No. 78-96-7, authorizing initiation of proceedings to annex .784 acres of territory to the District in the vicinity of Sirrine Drive and Overhill, proposed Annexation No. 79 -Medina Annexation to County Sanitation District No. 7 (to also be annexed to the 70th Sewer Maintenance District) See page "BB" (cc) Consideration of Standard Resolution No. 78-97-7, authorizing initiation of proceedings to annex 7.082 acres of territory to the District in the vicinity southeast of Santiago Canyon Road and Jamestown Way in the City of Orange, proposed Annexation No. 80 - Tuact No. 9472 to County Sanitation District No. 7. See page "BB" (dd) Consideration of Standard Resolution No. 78-98-7, ordering annexation of 10.02 acres of territory to the District in the vicinity of the southeast corner of Orange Park Boulevard and Amapola Avenue in the City of Orange, proposed Annexation No. 66 - Tract No. 9687 to County Sanitation District No. 7. See page "BB" DISTRICT 11 (ee) Consideration of items relative to construction of Warner Avenue Relief Sewer -Phase II: (1) Consideration of motion to receive and file request from the City of Huntington Beach, dated April 11, 1978, to enter into an agreement with the District to design and and construct a portion of the District's Master Plan sewers - Warner Avenue Relief Sewer -Phase II. See page "CC" (2) Consideration of motion declaring intent to enter into Standard Master Plan Reimbursement Agreement with the City of Huntington Beach for design and construction of Warner Avenue Relief Sewer - Phase II. END OF CONSENT CALENDAR -6- (11) ALL DISTRICTS Consideration of items deleted from consent calendar, if any (12) ALL DISTRICTS Report of the Executive Committee and consideration of motion to receive ~ and file the Committee's written report ALL DISTRICTS Consideration of action on items recommended by the Executive Conunittee: (a) Consideration of items re data processing report and reconunendation: Consideration of motion to receive and file report and recommendation of Peat, Marwick, Mitchell & Co. re data processing (Copy enclosed with agenda material) Consideration of motion approving recommendation of Peat, Marwick, Mitchell & Co. to acquire an in-house mini-computer system, and appoving action plan for installation of said system Consideration of motion to receive, file and accept proposal of Peat, Marwick, Mitchell·& Co., dated May 2, 1978, for design of data processing system and vendor selection assistance, on a per diem fee basis for a maximum amount not to exceed $49, 636 . 00. See page "DD" (b) Consideration of items re solids handling facilities at Reclamation Plant No. 1: Consideration of motion authorizing the staff to prepare plans and specifications for Interim Solids Handling Facilitie? at Reclamation Plant No. 1, Job No. PW-067, and authorizing the General Manager to establish the bid date (Tentative date: 6/13/78) and receive bids for said work (2_.l/ Consideration of motion authorizing the staff to prepare plans .//~ and specifications for Under-Drain System for Digester Cleaning Beds at Reclamation Plant No. l, Job No. Pl-17, and authorizing the General Manager to establish the bid date (Tentative . . date: 7 /27 /78) and receive bids for said work ~Consideration of Resolution No. 78-100, adopting revised Conflict of Roll Call Vote or Cast ·Interest Code and repealing Conflict of Interest Code adopted by Unanimous Ballot Resolution No. 76-213 on December 8, 1976. See pages "EE" and "FF" \..,I (~Consideration of items re recommendation for liability and workers' 7' compensation self-insurance: yr) ~ / 9') Consideration of motion to receive and file Fiscal Policy Committee report and recommendation re liability and workers' compensation self-insurance (Copy enclosed with Executive Committee Report) Consideration of motion approving recommendation of Fiscal Policy Committee and Executive Conunittee to implement a liability and workers' compensation self-insurance program Consideration of motion authorizing the staff and General Counsel to proceed with plans an<l implementation of liability and workers' compensation self-insurance program effective July 1, 1978 • (lll f' ALL DISTRICTS 7 D~s cu~sion re ~m~act of. J~rvis ~Gann Initiative Districts ' official position, if a ny / (j#i ) ALL DIST IU CTS and determin a tion of I Coilsideration of motion to receive and file fin a ncia l report of Director of Finan c e for nine-month p e riod endin g Marc h 31, 1978; a nd a pprovin g recommend e d bud ge t transfe rs (Copy enclo sed with age nda mat e rial) (16) ALL DISTRICTS Other bu sin ess a nd commu n i c ations or supplement a l a ge nd a items (1 6 ) {cc ton sidcration of motion approv ing 01ange Order No . 1 to t he plans a n d ITEIAS ON specifications for purchase of On e (1) Bird JIB-64000 H-Series Ce n trifuge , suPPLEIAENT A LAG ENDA Specification No . E-088, a u t hori zing a deduct i on of $3,135.00 from t h e purchase contract with 13ird Machine Company due to de l etion of belt g uard and spring isolator set . See page "I" (}~~f1"' ~. y. < .., \/-! c; ~ ..:, ~c. ~ ,.__~ ·~ )...., ·, ~ :> (17) DISTRI CT 1 ° ., -} .. .,.,. " . /-\_ ~ · ,..... ~-lg -\o --z.. Oth er bu s iness and communications or supp l emental agenda ite ms , if any (r -c,. .) '2...- (18) DISTR I CT 1 Conside ration of motion to adjourn (1 9) DI STRICT 3 Other bu si ness and communications or supp l em e ntal agenda items , if any (20 ) DI STR ICT 3 Conside ration of motion to ad journ ~·.1t (21) DI STRICT 6 Ot h er bu s in e ss and communications o r suppl eme nt a l a g en d a ite ms , if any (22) DISTRICT 6 Con s ide ration of motion to ad j ourn i ,\, (23 ) DI0TRICT 7 Oth e r bu s iness and communications or supp l e ment a l a genda items , if an y (24) DI ST RI CT 7 Con s ide ration of motion to adjou rn € 1~ (25 ) DISTRIC T 11 Oth er bu s ine s s a nd communi cations or supp l emen ta l agei1d a i t erns , if any (26 ) DISTRICT 11 Con s ideration of motion to adjourn g · > '1 (27 ) (28) (29 ) DIST RICT S Con s ide ration of motion d es i gn a tin g A 1) • \ to serve as the Director on th e Bo a rd o f t h e Ne\'Jport-Irv ine Wa ste -Managem e n t Planning Agen cy (NIW A) and L 1 .1· a s t he Alte rn ate Director on said Board \ DI STRICT S Other bu s i n es s and communic a tions or s uppl e menta l agend a ite ms , if any DISTRI CT S Con s ide r a t i on o f mot i on t o adj ourn -8 - ... . (30) DISTRICT 2 Roll CaH Voto or Cast 11 -,nirnous Ballo t Consi<lcration of items re proposed Annexation No. 28 -Anaheim Hills Anne xation No. 7 to County Sanitation District No. 2 (deferred from April 12, 1978, Joint Meeting): (a) Consideration of motion to receive a nd file staff report. See page "GG 11 (b) Consideration of motion declaring intent to approve deferment of annexation acreage fees on approximately 53 acres of property contained in proposed Annexation No. 28 -Anaheim Hills Annexation No. 7 to County Sanitation District No . 2 , subject to execution of agreement between Anaheim Hill s , Inc. , City of Anaheim, County of Orange , and the District, in form approved by the District's General Counsel, providing for payment of said fees in the event the property is later developed, at the rate in effect at the time of such dev elopme nt (c) Consideration of mo tion declaring int en t to approve agreement between Anaheim Hills, Inc. and .the District, in form approved by the District's General Counsel, providing for payment of annexation fees on approximate ly 188 acres contained in proposed Annexation No. 28 -Anahei1i; Hills Annexation No . 7 to County Sanitation District No. 2, in equal annual installments over a four-year period -1/4 to be p aid prior to initiation of annexation procee dings and the b alan ce to be paid in three equal a nnu a l installments with int erest at t h e rate of 8% on the unpaid bal ance (31) DISTRICT 2 Other business and conununications or SUQP l emental agenda items (31) ITEMS ON SUPPLEM ENTA L AGENDA Consjderation of Reso lu tion No . 78-1 0 1-2 , designati n g Dis t rict agent re app l ication for Disaster Relief Act assistance for flood-caused damages t o Ora n ge and Ol ive Sub-Trun ks Santa An?. River Crossin g s. See page "lI " (32) DISTRI CT 2 Consideration of motion to adjourn i:tf.I I II ' BOARDS OF DIRECTORS County Sanitation Districts Post Office Box 8 I 27 II of Orange County, California JOINT BOARDS SUPPLEMENTAL AGENDA ITEMS MAY lOJ 1978 -7:30 P.M. DISTRICTS 2, 3, 5, 6, 7 & 11 10844 Ellis Avenue Fountain Valley, Calif., 92708 Telephones: Area Code 71 4 540-2910 962-2411 AGENDA (4) Consideration of motion to receive and file minute excerpts from the following cities regarding elections of mayors and appointment of alternates, and seating new members of the Boards: (*Mayor) Anaheim Huntington Beach Lo s Alamitos Newport Beach Placentia ALL DI STRICTS District(s) 2 & 3 3 11 11 3 5 5 6 7 . 2 Active Alternate Donald Roth ~ John Seymour* Richard W. Siebert Ron Pattinson Ron Shenkman* Charles E. Sylvia Paul Ryckoff* Donald Strauss Donald Mcinnis Ray Williams Donald A. Holt, Jr. Ron Shenkman* · Ron Shenkman* Ruth Bailey Kenneth Zommick* Paul Hununel Paul Ryckof f* Paul Ryc kof f* Paul Ryckof f* William E. Rashford * (16) Consideration of motion approving Change Order No . 1 to the plans and specifications for purchase of On e (1) Bird HB-64000 H-Seri es Centrifuge , Specification No. E-088, authorizing a deduction of $3,135.00 from the purchase contrac t with Bird Machine Company due to delet ion of belt guard and spring isolator set. See page "I" DISTRIC T 2 (31) Consideration of Res olution No. 78-101-2, designating District agent re application for Di sas t e r Re lief Act assistan ce for flood-caused damage s to Oran ge and Olive Sub-Trunks Santa Ana River Crossings. See page "II" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. 0. BOX 8127 -1084~ ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER GRANT NO. ___ N_/_A~~~--~~--~ C.O. NO. ____ l ____ ~------~----- :r Bird Machine Co. --~---·--C.ON= RACTOR: ·oATE~-·~-----_A_p_r_i_l~2_7_, __ 1_9_7_8 __ ~-- I ~~~~~~~~~--~--~--~~ JOB: PURCHASE OF BIRD CENTRIFUGE, SPECIFICATIONS NO. E-088 . Amount of this Change Order }(~HLl)C (DEDUCT) $ (3,135.00) In accordance with contract.provisions, the following changes in the contr~ct and/or contract work are hereby authorized and as compens~tion therefor, the following additions to or deductions from the contract price are hereby approved. REFERENCE: Supplier's letter dated April 4, 1978. DEDUCT: Delete belt guard and spring isolator set from the Purchase Contract. Districts can furnish this equipment in the upcoming. installation contract for less money. 1 Belt Guard 1 Set Korfund Spring Isolators TOTAL DEDUCT No time extension this change order. Original Contract Price Prev. Auth. Changes This Change ~15) (DEDUCT) Amended Contract Price $ $ $ $ $2,097.00 .1, 038. 00 $3,135.00 210,975.00 o.oo (3,135.00) 207,840.00 Board authorization date: May 9, 1978 Approved: ·By ---------------- Contractor COUNTY SANITATION DISTRICTS OF Orange Co~nty, California By _______________________ __ II I'' AGENDA ITEM #16 -ALL DISTRICTS Chief Engineer II 111 ..... RESOLUTION NO. 78-101-2 DESIGNATING DISTRICT AGENT RE APPLICATION FOR DISASTER RELIEF ACT ASSISTANCE A RESOLUTION OF 1HE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY, CALIFORNIA, DESIGNATING DISTRICT AGENT RE APPLICATION FOR DISASTER RELIEF ACT ASSISTANCE FOR FLOOD-CAUSED DAMAGES TO ORANGE AND OLIVE SUB-TRUNKS SANTA ANA RIVER CROSSINGS * * * * * * * * * * * * * * * The Board of Directors of County Sanitation District No. 2 of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. '!hat Fred A. Harper, General Manager, is he!eby authorized to execute for and in behalf of County Sanitation District No. 2 of Orange County, a public entity established under the laws of the State of California, this application and to file it in the appropriate State office for the purpose of obtaining certain Federal financial assistance under the Disaster Relief Act (Public Law 288, 93rd Congress) or otherwise available from the President's Disaster Relief Fund; and, Section 2. '!bat County Sanitation District No. 2 of Orange County, a public entity established under the laws of the State of California, hereby authorizes its agent to provide to the State and to the Federal Disaster Assistance Administration (FDAA), Department of Housing and Urban Development (HUD) for all matters pertaining to such Federal disaster assistance the assurances and agreements indicated on Exhibit "A", attached hereto and made a part hereof. PASSED AND ADOPTED at a regular meeting held May 10, 1978. ·11 11-1" AGENDA ITEM #31 -DISTRICT 2 "11-1" .; ' ·r ASSU HANCt:) A. The State agrees to take any neres~ry action within State capabilities to require compliance with these assurances an71 al;ree-~ mcnts by the applicant or to assume responsibility to the Federal government for any deficiencies not resolved to t!Ie "S.itiF' faction of the Regional Director. The Applicant Certifies: . . v B. That (to the best of his knowledge and belief) the disaster relief work described on each FederaJ Disaster Assistance Admin· istration (FDAA) Project Application for which Federal financial assistance is requested is eligible in accordance with the criteria contained in 24 Code of Federal Regulations, Part 2205, and applicable FDAA (HUD) Handbooks. C. That it is the legal entity responsible under Jaw for the performance of the work detailed or accepts such responsibility. D. That the -emergency or disaster relief work therein described for which Federal assistance is requested hereunder does not or will not duplicate benefits received for ~he same Joss from another source. · E. That all information given by it herein is, to the best of its knowledge and belief. true and correct. ·' F. That all financial assistance received under this application will be, or has been, expended in accordance with applicable law and regulations thereunder. The Applicant Agrees: G. To (1) provide without cost to the United States all lands, easements, and rights-of-way necessazy for accomplishment of the ap- proved work; (2) hold and save the United States free from damages due to the approved work or Federal funding. H. -To comply with Title VI of the Civil Rights Act of 1964 (PL 88-352) and all requir~ments imposed by the Federal Disaster As- sistance Administration pursuant to that Title to the end that,.. in accordance with Title VI of that Act and the Regulation, no person in the United States shall; on the ground of race, color, religion, nationality, sex, age, or economic status, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any pr-ogram or activity for which the Applicant received Federal financial assistance from FDAA and HEREBY GIVES ASSURANCE THAT it will i~di­ ately take any measures necessary to effectuate this agreement. I. That if any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to · the Applicant by the Federal Disaster Assistance Administration, this assurance shall obligate the Applicant, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. • If any personal property is so provided, this assurance shall obligate the Applicant for the period during which it retains owner- .ship or possession of the property. In all other cases, this assurance shall obligate the Applicant for the period during which the Federal financial assistance is extended to it by FDAA. J. That this assurance is given in consideration of and for the purpose of obtaining any and all Federal grants, loans. reimburse- ments, advances, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Ap· plicant by FDAA, that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees, and the person or persons whose signatures appear on the re- verse are authorized to sign this assurance on behalf of the Applicant. · K. To obtain and-maintain any flood insurance as may be required for the life of the project(s) for which Federal financial assist- ance for acquisition or construction purposes for buildings or mobile homes is provided herein; and, to obtain and maintain any other insurance as may be reasonable, adequate and necessary to protect against further loss to any property which was replaced, restored, repaired or constructed with this assistance. L That, as a condition for the grant, any repairs or construction financed herewith, shall be in accordance with applicable standards of safety, decency :md sanitation and in conformity with applicable codes, specifications and standards; and, to evaluate the natural hazards in areas in which the proceeds of the grant or loan are to be used and take appropriate action '-1) to milii;ate such hazards, including safe land use and construction practices. M. To defer funding of any projects involving flexible funding under Section 402 or Section 419 until FDAA makes a favorable environmental c1carance determination, if this is required. "11-2" AGENDA ITEM #31 EXHIBIT "A" DISTRICT 2 "11-2" - MANAGER 'S AGENDA REP ORT County Sa nit a tio n Distr icts o f Ora n ge Co u nt y , Cal ifo rn ia JO INT BOARDS Regu l a r Meeting Ma y 10, 1978 -7:30 p.m . Pos t Office Box 8127 10844 Ellis Avenue Fou ntain Vo l l ey, Calif., 92708 T clcphcncs: Arco Code 7 14 540-29 10 962-241 1 The following is a brief explanation of the more i mportant , non-routin e items which appear on the enc los ed agenda a nd wh ich are not otherwise self -exp l a n atory. Warrant list s are enclosed with the agenda material summarizing th e bil l s p ai d since the l ast Joint Board mee ting. To min imize th e am ount of redundanc y and duplication i n the a genda material and reduce the numb e r of commen t s in the Manager 's Report, we h ave expanded the description of the agenda it ems in the agenda itself, particu l a rly with rega rd to chang e or ders and contracts which h ave been publicly bid and are within the contract budg et or engin eer's esti ma te. Detailed change orders are included in the supporting materia l as well as the bid tabula tions for the con tracts being re coTi1ITiended for award. Joint Boards No . 4 -Seating of New Directors. Our office is currently being advised of recent e l ections of new mayors, appointm ents of a l ternates to the mayors, and other new Dire ctors. A list of Directors and alternates compiled from infor- ma tion rec e i ved to d ate will be available at the meet ing . No . 6 -An nual Elect ion of Districts' Chairmen . I n accordance with the Districts ' stand a rd procedures, a Ch a irman for eac h Distr ict Boa~d is e lected annually at the May me e ting. Th e Joint Chairman a r.d Vi ce Joint Chairman are elected in July, following nomin a t ion s at the June meeting. The officers for the past year were as follows: District No . Ch airma n Vic e Chairman 1 2 3 5 6 7 11 James Sharp City of Tustin Henry Wedaa Cit y of Yorba Linda Bernie Svalstad City of Fountain Valley Don Mcinnis City of Newport Beach Kenn Rima Costa Mesa Sanitary Dist. Pete Barrett City of Newport Beach Ron Pattinson City of Huntington Bch. Philip Anthony Board of Supervisors Don E . Smith City of Orange Donald Hudson City of Cypress Thomas F. Riley Board of Supervisors Paul Ryckof f City of Ne wport Beach Bil l Vardoulis City of Irvine Ron Sh enkman City of Huntington Bch. An up-to-date list of Direc tors by District will be includ ed in t h e Directors' fo l ders Wednesday evening . For the information of the new Directors, the Dis tricts' reg ula - tions provide that each Chairman automatically becomes a member of the Executive Committee which ordinarily meets monthly at the call of the Joint Chairman . This Committee also includes the Joint Chairman, Vice Joint Chairman, and a representative of the County Board of Super- visors. Its function is to study and make recormnendations to the Joint Boards concerning Joint Districts' matters, such as, budgets, salaries, personnel, policies , etc . No . 10-f -Adopting Revisions to CEQA. Recent l y, the Stat e has adopted amendments to the "State Environ - mental Impact Report Guidelines. These amendments went into effect on March 4 , 1978. It is requested that all public agencies amend their guide lines to reflect these chang es within 60 days of thi s amendm en t. Th e amendments include the fol lowing major chan g es: 1 . Tim e l imits are identified for actions under CEQA . 2. Coordination is required with Federal agencies. 3. A l ead agency is required to undertake detai l ed consultation with responsib l e agencies . 4 . Procedur es required of a responsible agency are more clearly identified. -2- 5. Responsible agencies would be required to us e the Environmenta l I mpact Report or Negative Dec l aration prepared by the lead agency for the project in question. 6 . Environmental Impact Report and Negative Decl aration for projects identified as bein8 of statewide significance would be required to be sent to the State for review. The staff and General Counsel have reviewed these chan g es and recommend adoption and incorporation into the Districts' guidelines. No. 10-g -Granting of Slope Easement to the City of Hunting ton Beach. Recent l y, the City of Huntington Beach has completed the widening a nd i mprovement of the Hamilton Street Bridg e Crossing of the S a nta Ana River. This bridg e improvement has nec e ssitgted a s l op e encroach - ment on the Districts' 30 -foot utility corridor which extends be tween Plants Nos. 1 and 2 adjacent to the west l ev e e of the S a nta Ana Riv e r. The City has requested a slope easement to ma inta in the Flood Control's access to the River which was interrupted by the bridg e improvement. The staff r e commends g ranting of this s l ope easement which is approximate l y 600 square f e et (50 ' x 12') to the City of Hunting ton Beach . No. 10-h , i, j -Clo seout of Contract No. P2-23-l . Thi s contract for the F l ood Wa ll and Site Development is a part of the 75 -MGD Improved Treatment at P l ant No. 2. Th e three change orders are for misce ll aneous items concluding the work on this g rant- funded project. These three chang e orders alter the r ev ised contract amount by a deduction of $3,680 .69 and extend the contr a ct an addi- tional 65 cal e ndar days revising the contract completion date to May 9, 1978. CHA NGE ORDER NO. 7. This change order is for an addition of $11,376.10 for additional paving r e quired around t he Districts' construction office trail e r complex, r e visions to t h e structura l pavin g sections at the Bushard and Banning entrances and revisions to pip e supports in the tunnels a nd digester cleaning bed are a s. CHANGE ORDER NO. 8. This change orde r deducts $1 ,323.74 from the contrac t for credit for vari at ions of th e qu a ntities and size of trees furnish e d a l ong the berm behind th e flood wall surrounding the Plant. There is additional cost on this change order for soi l amendments to the soil used in the planting areas because of th e high a lkal ine content -3- ana lyz e d in the so il s used for planting purposes along with additions to the sprinkler irriga tion system. CHANGE ORDER NO. 9. This change order is a deduction or $3,515 fo r adjustment of the engineer 's quantities for overexcavation , additional pavin g and deletion of compacted fill adjacent to th e Santa An a River channel roadway. These qu a ntity adjustments are at the unit pric es stipulated in the bid documents . No.10 -k -Acceptance of Job No. P2 -23-l as Compl ete. Pascal & Ludwi g, Inc ., the contractors for the Flood Wa l l an d Site Deve lopment which i s a portion of the 75-MGD o f I mproved Treat - ment at P lant No. 2, h as satisfactorily completed a ll of the con - trac tu a l work and h as complied with the p rov isions of the cont r act documents. This contract h as extended for an addit i ona l 1 77 calendar days which have be e n mainly attributed to the i nc l ement weather sus - tained in the first three months of 197 8. The fina l amended contract price is $14 ,963 g re ater than the origina l p ric e o f $2 ,268,420 (less than one percent of the origina l contract amoun t). The sta ff recommends acceptance of the work and the filin g of a Notice of Completion for t h e project. No. 10-1 -Approva l of Plans and S pe cificati ons for Modification of Existing Sludge Hopper Outlet Port at Re c lamat i o n Plant No. 1 - Job No . PW -066. The staff h as prepared the pla ns and specifications for mo d ifi - ca tion of the slud ge h opper outlet ports at Plant No. 1. This job is desi gned to mod i fy t he existing sludge hoppers to improve the water tightness of th e s lu dge bins to abate a nuis ance in thi s area and to improve the sludge storage and han d lin g facilities. This is a $20,000 budge ted item. Th e staff recommends approva l of the p l ans and specifications for bids to be received on June 1, 1978 . District No. 2 No . 10-n -Ini tiation of An n exation Proceeding s -Annexation No . 3 1 -John and Agnes Carusillo. We are in r ecei pt of a request to annex a 1/2 acre single r es ide n tial p a r ce l loc ated on Mohler Drive in the City of Anaheim. The staff is requ estin g ini tia tion of annexation proceedings s ince this p ar ticular parcel ha s been of some concern to the City of An a h e i m, as we ll as the County He a lth Depa rtment. Th e e x istin g re sidence cesspool system h as f a iled , causing a hea lth hazard on th e -4- p a r ce l and o n adjacent proper t i es. Th is r esiden ti a l parce l con- f o rms to t h e Di str i ct 's Maste r P l a n fo r l a nd u se and al l ne ce ssary f ees h ave b een p a i d. The s t a ff r ecomme n ds adop tio n of Reso lution No. 78-9 1 -2 . We are r equesting approva l of the plans and specifications for th e Ri chfie l d Road and Kel l ogg (Orchard) Drive Subtrunks wh ich extend fr om the Santa Ana River I nterceptor in La Palma to Or a n ge thorpe Av enue. These two subtrunks are a p art of t he District 's Master P l an f a cil ities which are designed to r elieve t he Atwood Sub trunk in Oran g e - thorpe Avenue, d i verting the f l ows i nto the Santa Ana Ri ver I ntercep tor in La Palma Avenue. The Richfield Interceptor consists of approxi - mately 3 ,000 feet of 42 -inch sewer wh ich is estimated to cost $450,000. The Kellogg (Orchard) Subtrunk consists of approximately 2,000 feet of 27-i nch sewer which is estimated to cost $204,0 00. It is propos ed t hat both projects be bid concurrently which would give a contractor t h e option of bidding on both projects or each project separately, depending upon his work loads and financial c apabiliti es. We exp ec t b i ds for t hese two subtrunks to be received on Tuesday, June 13, and s u bmitted to t h e Board for their c onsiderati o n at the June 1 4 Board meeting . No. 1 0-t,u -Acceptance of Grants of Ea sement for the Construction o f the Richfield and Kellogg Subtrunks . Both t he Ke l logg (Orch ard) and Richf i eld Subt r unks must cross the Atchison, Topeka and Santa F e Rai l way Company's right of way southerly of Orange thorpe Avenue to connect to the Atwood Subt r unk . The Railway Company has executed a license agreement for acceptance by the District . Th is l icense agreem en t contains requirements for the protecti on of the rail road t racks and is offered for $300 to the District . The Richfield Subtrunk must cross a portion of the Atwood Park owned b y the City of Placentia. This alignment, which i s behind the si dewa l k area , is necessary to avo i d two 1 8 -i nch water l ines, a 26-inch water line and a 27 -inc h storm drain which are a ll located wi t h in the street right of way. The City has executed a sewer easement a t no cost to the District . District 3 No. 1 0 -v -Approval of Negative Declarat i on for Westside F orce Ma i n, S e cond Unit. Th e staff h as prepared an initia l an d a Ne g ative Dec l arat i on for the instal l ation of the second uni t of t h e Westside Force Mai n which extends easterl y from the Sea l Beach Pumping St a tion at Sea l Beach Bo ul evard along Westminster Boulevard to Ra n cho Street in the City of -5 - Westminster. It is contemplated that this mas ter planned work will be done this summer to provide the required reliability in the event of failure of the existing sing l e forc e ma in. Pu~suant to the Dis- trict 's Guidelines Impl eme nting the Califo rni a Environmental Quality Act, the staff ha s advertised the propo se d project and has received no inqu i ry r egarding the projec t . Th erefore , i t is r ecommen ded that the Negative Decl ara tion be approved and certified. No. 10-w -Ch ange Ord er No. 3 to Co ntract No. 3 -20 -3 . The last con tr act of the Knott In terceptor, Contract No. 3-20-2, terminated approx i mately 200 feet northerly of Lin co ln Aven u e. A plain en d joint of pipe was installed , n ot knowing at that time the pipe supplier for the present contract, and the type of pipe to be supplied. In joining t h e two contracts toget her, it was n ecessary to make a field closure to join the t wo ends of pip e supplied o n the two contracts. The contr acto r h as s ubmitted a detailed cost b reak - down of the closure req uire d a nd the staff recommends acceptance of Ch ange Order No. 3 in the total amount of $7,983 for this work. Districts 5 and 6 No. 1 0 -y -Approva l of Negat i ve Dec l aration for Second Barrel of Siphon at Santa Ana River Crossing . The staff has prepared an initial study and a Negative Declara- tion to evaluate the e nvironmenta l i mpacts associate d with the con- struction of a 33-inch s i phon across the Santa Ana River bed n orther l y of Pacific Co ast Highway . It is contemplat ed that th e work wou l d be don e in the fall of this year to coincide with the Flood Control Di st ri c t's contract for the wid en in g and improvements of the S anta Ana River. Pur suant to t h e Di stric ts ' Guidelines Imp leme ntin g t h e Ca lifor nia Envi ronmenta l Qua lity Act, the staff h as advert i se d t h e propose d project and h as r ece ived no inquiry regarding the proj e ct. Therefo r e, i t i s recommended that t h e Negat ive Declaration b e approved . District 7 No. 10-z -Ini t i at ion of An n exat i on No. 77 -Tract No. 538 2. Th e Board referred to the staff a requ est for annexation of 43.21 acres loc ate d southerly of Santiago Ca n yon Road at the te rmin u s of Enc a nto Street n ear the intersection of Cerritos Drive in the City of Ora n ge . Th e prop s oed a nn exation includes 22 residential lot s and one op e n s pace lo t. The staff has reviewed the ann exation a nd recommends that the Board a d opt Res o l ution No. 78-94-7 init ia t i n g proc ee dings for this p roposed a nnexation. No. 10-aa -Ini t i at ion of Annexation Proceed ings -Ann exat i o n No. 78 -Tr act No. 9688. The Board referred to the staff a request for a nn exa tion of 9 .010 -6- acres in the vicinity of Lemon Heig hts Drive between Vi sta del Lago a n d La Cues t a in the unincorporated territory of the County . The propon e nt s pro posed to develop the a r ea into ten residential lot s which is in conformity with the Di strict 's l and use plan. The l oca l sewering agency for this proposed area will be the 70th Sewer Ma in- t e n a nce Di s trict . The staff recommends adoption of Resolution No . 78 -95 -7 initiating proceedings. No . 9 -bb -Initiation of An n exation Proc eedin gs -Annexation No. 79. The Board r eferre d t o th e staff a request of Mr. and Mrs. Roy G. Medina to annex 0.784 acres of a single -family residentia l lot located in the vicinity of Sirrine Drive and Overhjll Road in the Lemon Heights area of the unincorporated portion of the County. The local sewering agency for this parce l will be the 70th Sewer Maintenance District. Th e staff re commends that the Board adopt Re solution No. 78-96-7 initiating proceedings. No . 10-cc -I nitiation of Ann exation Proceedings -Annexat i on No . 80. At the April meeting, the Board referred to the staff a requ es t for annexation of approximately 7 .082 acres in the vicinity south- east of Santiago Canyon Road and J amestown Way in the City of Orange. This proposed annexation wil l contain thirteen 10,000 square foot lo ts and four 1 /2 acre lo ts which is in conformity with the District 's land use plan of development. The staff recommends that the Board ado pt Resolution No . 98-97 -7 initiating annexation proceedings. No .1 0-dd -Ordering Annexat i on No. 66. This proposed annexation contains 10.02 acres in the v icinity of Orange Park Boulevard and Amapo l a Avenue in the City of Orange . The proponents have paid all the applicable fees and LAFCO has approved this annexat ion which wi l l be deve l oped as single -fami l y r esidences in conformity to the District 's Master Plan . The staff recommend s adoption of Resolution No. 78-98 -7 ordering this annexa - tion . District No. 11 No. 10-ee -Considerat ion o f Re imbursement for Master Plan Sewers in the City of Huntin gton Beach . The District is in receipt of a letter from the Ci ty of Huntington Beach requesting consideration of the District and the City entering into a Reimbursement Agre emen t for the design and construction of a p ortion of the Master Plan facilities in Warner Avcuue . Because of -7 - increas in g sewage flows in the west e rly p ortion of the City, th e City staff is r equ es tin g that they proceed wi th th e installation of th e Warne r Avenue Re li ef Sewer , Pha s e II prior to the District 's 19 8 1-82 schedul e fo r this p ro j ect . Th e staff r ecomme nds that the Board decl a r e its int en t to e nter into a standard Reimbursement Agreement with th e City. The Agreement will be broug ht to the Board for the i r approva l upon det e rmination of th e final p r oj ec t co s t. Our Master Plan es tjmate for this project is $250 ,000. All Di stricts Nos. 1 2 and 13 -Re port of the Execu tiv e Comm ittee . Th e Commi ttee met on April 26th and enclosed for Board member s is a writ ten report of their discu ss i ons and re commende d actions for c onsideration by t he Boards. No. 1 4. -Discussion of Impact of J arv i s/Gann In i tiative . At the April Joint meeting, the Boards conducted a br ief dis - cu ssion r eg a rding the Jarvis/Gann initiative . At that time , the General Counsel advised that he wou l d prepare a re s o l utio n if t he Bo ar d s wishes to adopt an officia l posit ion . Since the staff h as not r 0 ce ived specific instruct i ons, this matter has been pl aced on t h e agenda i n the event the Boards wish t o s tate a position . No. 15 -Financia l Report for the Nine -Month Period Ended March 31, and Recommended Bud g et Trans f ers Includ ed with the agend a p acke t i s th e Financ i al Report of the Di r ector of Financ e . I f a ny Board member has any que stions or wi s hes a dditi onal information p l ease ca ll Wayne Syl ves t e r or Fred Harper (714) 540 -29 10. Di s trict 5 No. 27 -Appo i ntment of Director and Alternate Director for the Ne ·wport-I rvine Wast e .M a n agerne.nt Planning Agency (NIWA) . As a r es ult of changes in the Di strict 5 Bo a rd membership, it will b e n ecessar y that a Director and alternate Director be appointed to serve on th e Board of Director s of NI WA . -8 - District 2 No. 30 -Annexation No. 28 -Anaheim Hill s. Thi s matter was deferred from the Apri l 12 Board meet i ng because of concern that the proposed annexation may involve the Cities of Anaheim and Orange. Th e Districts' staff has determined that the proposed annexation is north erly of Anaheim Hills ridgeline and is entirely within Anaheim 's zone of influence. Enclo sed in the a8enda supporting documents is a brief staff report and map indicating the boundaries of the Cities of An a heim and Orange in relation to the ridgeline. The staff recommends that the actions appearing in the agenda be approved. This is an annexa - tion of 241 acres with deferred payment for 53 acres of permanent open space which will be dedicated to the Coun ty of Orange. In addition, the proponents wish to spread the payment of current annexat ion fees ($254,472.09) on the balance of 188 acres over a four-year period. Fred A. Harper Genera l Manager -9- / AGENDA ITEM NO. 15 Joint Boards of Directors County Sanitation Districts Nos. 1 , 2, 3, 5, 6, 7 and 11 of Orange County, California May 2, 1978 Subject: Summary Financial Report for Nine Months Ended March 31, 1978 COUNTY SANITATION DISTRICTS of ORANGE COUNTY. CALIFORNIA P.O.BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY. CALIFORNIA 92708 (714) 540-2910 (714)962-2411 Transmitted herewith is the regular quarterly summary financial report for the nine months ended March 31, 1978, pursuant to the Boards' policy directive of June 14, 1972. The statements summarize the fiscal activities of the joint operations and the individual Districts for the first three quarters of the 1977-78 fiscal year and the status of each with respect to the approved budgets. The combined 1977-78 budgets for all Districts is $120.2 million, of which approximately 85% is for capital expenditures for facilities improvements and additions, including reserves for said capital projects. The average budgeted revenue and expense categories of the several Districts compared with last year are as fol lows: (In Millions of Dollars) % of Increase % of REVENUE 1976-77 Budget 1977-78 (Decrease) Budget Carry-Over & Construe- tion Reserves $ 52. 1 53.0% $ 73.4 $ 21.3 61. 1% Tax Revenue 20.8 21. 1 21.4 .6 17 .8 Federal & State Construction Grants 10.2 10.3 13.2 3.0 11.0 Fees 2. 1 2.2 3.9 1.8 3.2 Sale of Capacity Rights 1.2 7.3 .7 (6.5) .6 Interest & Other Income 5.8 6. 1 7.6 1.8 6.3 Total Funds Available $ 98.2 100.0% $120.2 $ 22.0 100.0% (In Millions of Dollars) % of % of EXPENDITURES 1976-77 Budget 19'77-78 (Decrease) Budget District Construction Programs $ 48.5 49.3% $ 41.2 $ (7.3) 34.3% Joint Works Construction Programs 34.4 35.0 60.8 26.4 so.6 Debt Retirement & Interest 3.7 3.8 3.6 (. 1) 3.0 Joint Operating Expense s.o 5. 1 6.8 1.8 5.7 District Maintenance, Operating & Other Expenditures 6.6 6.8 7.8 1.2 6.4 Total Expenditures $ 98.2 100.0% $120.2 $ 22.0 100.0% Included in each Districts' statement is a summary of the above major income and expense categories and an itemization of their trunk sewer construction projects and respective share of the joint works expansion. Authorized general reserves and inter-fund transfers have been excluded from the budget column on said state- ments as expenditures are not charged directly against such appropriations. As part of the Revenue Program Phase I study, Peat, Marwick, Mitchell & Co., Districts' auditor and Revenue Program consultant, has reviewed our EDP require- ments to assure maximum utilization consistent with cost-effectiveness. A separate report and recommendation to install an in-house mini-computer to enhance the Districts' capabilities in controlling costs and assist in complying with Revenue Program requirements is scheduled for consideration by the Joint Boards at their May meeting. Expenditures of all 34 funds of the several Districts will be maintained within their respective budget allocations, however, because of developments which could not be fully anticipated when budgets were adopted, budget transfers in certain categories will be necessary. The transfers, which are described in this report and summarized on the last page, are recommended. Summarized below are comments relative to the financial statements. The statements are presented on an accrual basis and, therefore, inter-district cash transactions for fiscal 1977-78 which were accrued in 1976-77 are not reflected in the year-to-date balances. If you have any questions concerning the report, I would be pleased to discuss them with you at your convenience. CASH AND INVESTMENTS Earned interest from our continuing program of investing reserve funds (primarily capital funds accumulated for construction of required sewerage facilities) is $3.7 million. Virtually 100% of our funds are invested in short-term government securities or time deposits, and presently a substantial amount is with the County Treasurer~ commingled investments to take advantage of the currently higher yield. These interest earnings effectively reduce the tax rate by ]. 1 cents. -2- -.. JOINT OPERATING FUND ·"-"" This fund accounts for operation, maintenance, and administrative activities relative to the Districts' jointly-owned treatment and disposal facilities. Salaries and Wages -Because of presently authorized but unfilled positions, it is anticipated that salary and benefit increases approved in December· will be funded from current year payroll savings. The total budget allocation will be more than sufficient to carry through the fiscal year and, in fact, provide funds for certain recommended budget transfers described below. Employees' Benefits -Includes Retirement (see additional comments re Retirement under Prior Year's Expense below), Workers' Compensation (see comments below under insurance), Group Medical Insurance, Uniforms, and Unemployment Insurance coverage which became effective January 1, 1978. Gasoline, Oil, and Fuel -Expenses are rising sharply since placing new activated sludge treatment facilities at Plant No. 1 into service. The two 1500 horse power engines can use.up to 900 gallons a day of diesel fuel depending on the availability of digester gas. The cost of initially filling the Pl-16 fuel tanks (which was previously authorized by the Boards) and "shakedown" engine testing on diesel fuel until the system began to generate digester gas will require a $40,000 budget transfer from the salaries and wages account for this line item. Insurance -Annual premiums are expensed at time of payment which is gen- erally during the first quarter. Significant premium increases experienced by our Districts and throughout the governmental sector continue to occur, however, current year expenses are well within the budget. The Fiscal Policy Committee has been studying the feasibility of self insurance for liability and workers' compensation. Their report and recommendation will be submitted to the Boards for consideration at the May meeting~ Office Expense -Allocation is more than adequate to complete the fiscal year. Chlorine and Odor Control Chemicals -Primarily for odor control at treat- ment plant sites. A new chlorine contract was awarded in December at a unit price decrease of $2.60 per ton. New scrubbing system is not yet in service, therefore, the budget appropriation will be adequate. Chemical Coagulants -Expenditures for this item are increasing to maintain compliance with NPPES permit requirements, yet are presently well within the budget allocation. There will be substantial funds to carryover and apply to next year's budget requirements from this account. Other Operating Supplies -Miscellaneous items such as solvents, cleaners, janitorial, lab supplies, tools, etc. No budget transfers need be con- sidered for these accounts. Contractual Services -Expenditures to date are for sludge and grit hauling and EDP services. Sludge hauling costs will increase as a result of price escalation and increased volume from new activated sludge facilities but should be sufficient through June 30th. -3- -. Professional Services -Primarily consists of General Counsel's fees, audit fees, and miscellaneous consulting services. Budget includes ~ Revenue Program Implementation (Phase II) required by SWRCB and EPA which has been delayed pending publication of new regulations promul- gated by recent amendments to the Federal Water Pollution Control Act. This work is ·being rebudgeted for next f i sea 1 year. (Al so see comments under Federal and State Construction Grants item.) Printing and Publications -Continuing demand by the public for information on District activities, coupled with "paper work" required by other agencies and spiraling costs keep this item on the uptrend. Rents and Leases -Equipment -Primarily for the rental of large equipment necessary for removing and replacing equipment and other necessary work during the course of maintenance and repair operations. Repairs and Maintenance -Parts and supplies for repair of plant facilities. Escalating costs continue to have a significant impact on this item. Generally this account runs very tight due to the unpredictability of major equipment failures. Recently, a major repair and maintenance job on centrifuge equipment (this is high maintenance equipment used in solids de- watering) was completed that will push this item considerably over budget. Therefore, a $50,000 budget transfer from Salaries and Wages is necessary. Research and Monitoring -Annual share of participation in Southern California Coastal Water Research Project has been paid. and expense to date includes estimated allocations for the first three quarters of 1977-78. Budget also includes funds for operational research and evaluation of pro-~ cesses to develop optimum operating parameters. Several operational research projects have been delayed and will be rebudgeted for next year. Travel, Meeting & Training -This item has increased for required travel of directors and staff re efforts to amend PL 92-500, but the budget appears sufficient. Utilities -The major item in the Utilities Expense Account is for purchased electrical power, which has increased substantially in the past few years due to the increase of petroleum cost to the electrical utilities. A portion is from rising demand as flows increase and new facilities are placed into service. As the activated sludge facilities are phased into service at Plant No. 1 this item will increase dramatically. This was anticipated at budget time and it appears as if costs will be within the budget. Other Expenses -For items not chargeable elsewhere. Prior Year's Expense -This account represents adjustments to an operating or non-operating account balance from the previous year. Pursuant to approval by the Boards in 1976 the Districts transferred from Public Employees Retirement System (PERS) to Orange County Employees Retirement System (OCERS). The change resulted in a 25% reduction in the Districts• current cost. However, in accordance with the terms of the transfer the Districts were to assume any accumulated liability under OCERS in ~ excess of funds transferred from PERS. The liability was unknown when -4- budgets were adopted and were, therefore, excluded with a provision th~t any 1iabi1ity could be funded from Unappropriated Reserve. The adjusted amount has now been determined to be $228,587. In addition, corrected prior year billings from Edison Company for plant power and other miscellaneous entries have been charged to this account in the total amount of $90,232. Therefore, a budget transfer to this account from Salaries and Wages in the amount of $321,000 will be necessary. CAPITAL OUTLAY REVOLVING FUND This fund accounts for the costs of expanding and improving the Districts' jointly-owned treatment and disposal· facilities and represents an average of 51% (including reserves) of each individual Districts' budget requirements for 1977-78. During the first nine months, $6.6 million was expended on joint works treatment and disposal facilities expansion, primarily on the Activated Sludge Treatment Facilities at Treatment Plants Nos. 1 and 2, up to 87.5% of which will be grant funded. The share of joint works expansion costs are reflected in the financial statements of the respective Districts. INDlVIDUAL DISTRICTS -The statements reflect the accounting transactions for the seven Districts and include each respective Districts' share of the Joint Operating Fund and the Capital Outlay Revolving Fund. Taxes -Approximately 57% of the 1977-78 property taxes have been apportioned through December 31st. Federal and State Construction Grants -Construction Grant Funds received during the period amount to $2.3 million, mostly on joint works (CORF) projects. Presently, State and Federal agencies will fund 87.5% of 11 approved 11 treatment projects. However, these agencies have advised that payments will be limited to 80% of the grant amount until an acceptable revenue program is adopted. The Boards are aware that our Districts, along with other large sewering agencies across the nation, vigorously supported legislation to amend the Federal Water Pollution Control Act to allow ad valorem taxes for user charges which would result in a substantial overhead cost savings to the Districts' taxpayers. In December, the law was amended to allow ad valorem taxes on residential and some commercial establishments. While this provision will partially relieve the burden of levying use charges and billing users of Districts' services, implementation of the Revenue Program by July, 1979 will be a monumental task, at best. Phase I (Revenue Program Document) of the program which was commissioned by the Boards last year is near completion, however, it must now be modified to incorporate the ad valorem provisions as allowed by the recent amendments. Phase I I (detailed design and implementation) was recently approved by the Boards. However, upon recommendation of the State Water Resources Control Board, we are presently delaying the completion of Phase I and commencement of full work on Phase II to avoid duplication of effort pending issuance of new user charge regulations by EPA which will apparently relax the grant payment restrictions on existing projects. Further, passage of the Jarvis-Gann initiative will affect the Districts user charge structure. When these issues are resolved, the stops will be pulled out and we will be able to proceed with completion of the program. Staff is keeping the Executive Committee apprised of this work. Fees -With the exception of Districts 1 and 6, all Districts now have a sewer connection fee schedule in affect. This account also includes industrial waste use charges levied by all seven Districts pursuant to the Uniform -5- -. Industrial Waste Ordinance and annexation fees. Collections to date are generally exceeding or running very close to budget except in Districts t 1 5 and 11. District No. 11 has not yet received a transmittal of funds ~ collected by the city since the ordinance went into effect on September 9' 1977. Other Revenue -Except as footnoted, consists primarily of interest income, various fees, and sale of capacity rights. Budget amounts are adjusted for certain accruals as noted above. All Districts but No. 1 are running ahead of budget. District Construction -Represents expenditures on Districts' Master Plan construction program of trunk sewers. The average 1977-78 budget (including reserves for long range construction program) for this item is 34% for the seven Districts. However, this average is influenced by the major programs of Districts 2, 3 and 11. Itemization of each project is included on the lower portion of each Districts' financial statement. The total expenditures for the seven Districts during the first six months was $710,000. Share of Joint Works Construction -Represents Districts' share of joint treatment and disposal facilities expansion discussed above under Capital Outlay Revolving Fund. This account also includes accumulated construction reserves for expansion of treatment facilities to comply with PL 92-500. Bond Retirement and Interest Expense -Payment of principal and interest on outstanding general obligation bonds of the respective Districts. Annual expense for all Districts is approximately $2.2 million. Share of Joint Operating -Represents Districts' share of operating and maintaining jointly-owned treatment and disposal facilities, and adminis- trative activities. Costs are distributed based upon each Districts' respective gallonage flow (see Joint Operating Fund statement for details). District Operating and Other Expenditures -Consists primarily of individual Districts' general operating expenses and operation, maintenance, and repair of the respective Districts' collection systems. Last year the County Treasurer implemented a banking fee to cover their cost of handling commingled investments which have been accounted for in each Districts' operating fund. They can now provide us with the information to allocate the commingled interest earnings and banking fee to the appropriate fund rather than accounting for all activity within the operating fund. It would, therefore, be appropriate to establish budget accounts in each of the funds and transfer appropriations accordingly to accomodate the accounting for this item. District No. 2's pumping has increased substantially requiring a transfer of funds from the Pump Station Maintenance to the (pump station) Utility account. Districts 7 and 11 experienced major pumping equipment failures this year and a budget transfer will be necessary to the Pump Station.Main- tenance Accounts of the respective Districts. District No. 7 has now executed new agreements with three of the four entities that collect connection fees on its behalf. A budget item to account for the 5% fee retained by the cities should, therefore, be established. -6- The above transfers along with a reallocation of Uncollectable Account charges for bad debts in District No. 7 are reflected in the recommended budget transfer summary attached hereto. JWS:dt J. Wayne Sylvester Director of Finance and Board Secretary -7- SUMMARY OF RECOMMENDED BUDGET TRANSFERS JOINT OPERATING FUND From the Account To the Account Salaries & Wages Gas, Oi 1, Fuel Repairs & Mtce. Prior Years' Exp. DISTRICT FUNDS Amount $411 ,000 $ 40,000 50,000 321,000 $411, 000 Dist. No. Fund From the Account To the Account -- 1 ACO Faci 1. lmprov. & Banking Ext. Reserve Services 1 Bond Invest. Serv. Banking . I 51 Charge Services 2 Oper Pump Sta. Mtce. Utilities 2 ACO Faci 1. lmprov. & Banking Ext. Reserve Services 2 Bond Invest. Serv. Banking '51 Charge Services 2 Bond Invest. Serv. Banking '58 Charge Services · 3 ACO Fae i 1. lmprov. & Banking Ext. Reserve Services 3 Bond Invest. Serv. Banking Charge Services 5 ACO Fae i 1 • lmprov. & Banking Ext. Reserve Services 5 Bond Invest. Serv. Banking Charge Services Amount $ 4,000 $ 50 $ 3,000 $ 10,000 $ 25 $ 225 $ 9,000 $ 350 $ 2,500 $ 25 DISTRICT FUNDS (cont'd) Dist. No. Fund From the Account To the Account Amount - 5 Fae Invest. Serv. Banking Rev Charge Services $ 350 6 ACO Un co 11 ec ted Accounts $ 500 Invest. Serv. Charge $ 900 $ 1 ,400 Banking Services $ 1,400 6 Bond Invest. Serv. Banking Charge Services $ 25 7 Oper Line Clean Mtce. $ 14 '200 Pump Sta. Mtce. $ 14,ooo Uncollected Accounts $ 200 $ 14,200 7 ACO Faci 1. lmprov. & Ext. Reserve $ 4,500 Banking Services $ 3,000 Uncollected Accounts $ 1 ,500 $ 4,500 . 7 Const Faci 1. lmprov. & Banking . Ext. Reserve Services $ 300 7 Fixed Invest. Serv.· Banking Oblig. Charge Services $ 25 7 Fae Fae i 1 • lmprov. & Rev Ext. Reserve $ 6,800 DISTRICT FUNDS (cont'd) Dist. No. Fund From the Account To the Account Amount 7 Bond Invest. Serv. Banking 1 51 Charge Services $ 25 Bond Invest. Serv. Banking 1 62 Charge Services $ 100 Bond Invest. Serv. Banking •70 Charge Services $ 150 11 Oper Manhole Replacement $ 6,000 Pump Sta. Mtce. $ 5,000 Prior Year 1 s Exp. $ 1,000 $ 6,000 11 ACO Fae i 1. lmprov. & Banking Ext. Reserve Services $ 3,500 ~ 11 Bond Invest. Serv. Banking I 51 Charge Services $ 25 11 Bond Invest. Serv. Banking '58 Charge Services $ 100 ~ 1....1 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY SUMMARY JOINT OPERATING BUDGET REVIEW NINE MONTHS ENDED MARCH 31, 1978 BUDGET REMAINING 1977-78 YEAR TO DATE BUDGET SALARIES, WAGES & BENEFITS Salaries & Wages 4,033,805 2,572,398 1,461,407 Employee Benefits 704, 079 393,495 310,584 Sub-total Payroll 4' 737 ,884 2,965,893 1, 771,991 Less: Chargebacks to Dists & CORF 1,000,000 850,268 149,732 Net Joint Operating Payroll 3,737,884 2' 115 ,625 1,622,259 MATERIALS, SUPPLIES & SERVICES Gasoline, Oil & Fuel 10,000 64,238 5,762 Insurance 145,000 102,899 42, 101 Office Expense 45,000 17,350 27,650 Operating Expense Chlorine & Odor Control Chemicals 300,000 143,951 156,049 Chemical Coagulants 420,000 197,212 222,788 Other Operating Supplies 147,000 70,800 76,200 Contractual Services 390,000 193,189 196 ,811 Professional Services 367,000 38,598 328,402 Printing & Publications 41,000 19,828 21,172 Rents & Leases--Equipment 22,000 9,654 12,346 Repairs & Maintenance 413,000 350,443 62,557 Research & Monitoring 288,000 93,483 194,517 Travel, Meeting & Training 25,000 16,143 8,857 Utilities 883,000 546,848 336,152 Other Expenses 25,000 18,735 6,265 Prior Years Expense 20,000 333' 117 (313 ,117) Total Material & Supplies 3,601,000 2,216,488 1,384,512 TOfAL JOINT· OPERATING EXPENSE 7,338,884 4,332,113 3,006,771 Less: Revenues 521,000 155,088 365,912 NET JOINT OPERATING EXPENSE 6,817,884 4,177,025 2,640,859 GALLONAGE INFORMATION FLOW IN MILLION GAL GALLONAGE CHARGES DISTRICT BUDGET TO DATE BUDGET TO DATE 1 7,878 5,562 789, 511 465,298 2 21,184 16,226 2,123,089 1,357,367 3 21,868 15,874 2,192,631 1,327,986 5 3,962 2,809 396, 801 235,014 6 4,185 2,950 419,300 246,803 7 4,437 3,263 444,526 272,926 11 4,510 3,247 452,026 271, 631 TOTAL 68,024 49,931 6,817,884 4,177,025 COUNTY SANITATION DISTRICT NO. 1 SUMMARY QUARTERLY FINANCIAL REPORT NINE MONTHS ENDED MARCH 31, 1978 BUDGET REVIEW Beginning Fund Balances, July 1 REVENUES: Taxes Federal and State Construction Grants Fees Other Revenues Total Revenue & Beginning Balances EXPENDITURES: District Construction & Reserves Joint Works Construction & Reserves Bond Retirement and Interest Expense Share of Joint Operating Expenses District Operating & Other Expenditures Total Expenditures Ending Fund Balances, March 31 1977-78 Budget 1,399,948 1,234,000 234,000 426,600 900,000 6·,566, 564 90,738 789,511 80,650 FACILITIES EXPANSION CONSTRUCTION IN PROGRESS: Raitt Street Trunk Share of Joint Works COMPLETED PROPERTY, PLANT & EQUIPMENT: Land and Property Rights Collection Lines and Pump Stns. Treatment Facilities Disposal Facilities General Plant and Administrative Facilities Equity in Joint Treatment Facilities Other assets at cost less amortization Total Property Plant & Equipment Balance 6-30-77 1,331,350 3,689,261 5,020,611 21,657 4,241,810 11,593 13,709 5,593,818 4,292 1-4.,907. 490 Additions 63,586 599,997 663,583 Year to Date 5,481,908 887,704 180,855 173,787 262,781 6,987,035 63,586 599,997 81,769 465,298 33,342 1,243,992 5,743,043 Transfer to Fixed Assets v- R cm a in in g Budget 512,244 1,053,145 60,213 163,819 836,414 5,966,567 8,969 324,213 47,308 Balance 3-31-78 1,394,936 4,289,258 5,684,194 21,657 4,241,810· 11,593 13,709 5,593,818 \.,.) .4, 292 15,571,073 ·• COUNTY SANITATION DISTRICT NO. 2 SUMMARY QUARTERLY FINANCIAL REPORT NINE MONTHS ENDED MARCH 31, 1978 Beginning Fund Balances, July I REVENUES: Taxes BUDGET REVIEW 1977-78 Budget Federal and State Construction Grants 5,853,996 4,356,000 1,580,000 1,372,400 Fees Other Revenues Total Revenue & Beginning Balances EXPENDITURES: District Construction.& Reserves Joint Works Construction & Reserves Bond Retirement and Interest Expense Share of Joint Operating EA-penses District Operating & Other Expenditures 10,664,993 22,424,534 524,956 2,123,089 412,500 Total Expenditures Ending Fund Balances, March 31 CONSTRUCTION IN PROGRESS: -Santa Ana River Interceptor Yorba Linda Pump Station Yorba Linda Force Main Yorba Linda Pump Station Manhole Anaheim Forebay Reclamation Plant Sleepy Hollow/Carbon Canyon Richfield and Orchard Sub Trunks Share of Joint Works COMPLETED PROPERTY, PLANT & EQUIPMENT: Land and Property Rights Collection Lines and Pwnp Stns. Treatment Facilities l)isposal Facilities General Plant and Administrative Facilities Equity in Joint Treatment Facilities -..__; Other assets at cost less amortiz.ation Total Property Plant & Equipment FACILITIES EXPANSION Balance 6-30-77 11,213,600 798,675 732,413 22,306 36, 113 23,346 -0- 12,826,453 12,102,723 24,929,176 374,084 28,364,889 1,186 33,172 33,582 18,350,674 14,197 72,100,960 Additions 187,449 1,983 22 '620, 43 ,646' 255,698 1,968,309 2,224,007 2,224,007 Year to Date 22,929,112 3,631,910 593,300 1,044,776 1,456,332 29,655,430 255,698 1,968,309 460,784 1,357,367 188,976 4,231,134 25,424,296 Transfer to Fixed Assets Remaining Budget 2,222,086 3,762,700 535,224 (83,932) 10,409,295 20,456,225 64,172 765,722 223,524 Balance 3-31-78 11,401,049 798,675 732,413 24,289 36, 113 45,966 43,646 13,082,151 14,071,032 27,153,183 374,084 28,364,889 1,186 33J172 33,582 18,350,674 14,197 74,324,967 COUNTY SANITATION DISTRICT NO. 3 SUMMARY QUARTERLY FINANCIAL REPORT NINE MONTHS ENDED MARCH 31, 1978 BUDGET REVIEW Beginning Fund Balances, July 1 REVENUES: Ta·xes Federal and State Construction Grants Fees Other Revenues Total Revenue & Beginning Balances EXPENDITURES: 1977-78 Budget 8,050,515 4,775,000 1,243,000 1,132,225 District Construction & Reserves Joint Works Construction & Reserves Bond Retirement and Interest Expense .: _Share of Joint Operating Expenses District Operating & Other Expenditures 15,720,559 14,835,524 735,907 2,192,631 562,000 Total Expenditures Ending Fund Balances, March 31 FACILITIES EXPANSION Balance CONSTRUCTION IN PROGRESS: 6-30-77 Additions Knott .Interceptor, a JlGrtion of Reach 7 3,922,654 228,590 Orangethorpe Relief Trunk · -0-33,141 Knott Interceptor, Reaches 7 & 8 99,293 104,912 Westside Relief Interceptor 1,359,068 4,850 Westminster Ave. Force Main 52,615 350 5,433,630 371,843 Share of Joint Works 13,421,766 2,182,829 18,855,396 2,554,672 COMPLETED PROPERTY, PLANT & EQUIPMENT: "Land and Property Rights 266,131 Collection Lines and Pump Stns. 35,895,855 Treatment Facilities 15,036 Disposal Facilities 28,419 General Plant and Administrative Facilities 52,006 Equity in Joint Treatment Facilities 20,350,664 OtheT assets at cost less amortization 15,752 Total Property Plant & 75,479,259 2,554;672 Equipment Year to Date 21,034,669 4,953,947 984,744 932,660 1, 111, 098 29,017,118 371,843 2,182,829 636,224 1,327,986 239,150 4,758,032 24,259,086 Transfer to Fixed Assets R •• v ema1n1ng Budget 3,096,568 3,790,256 310,340 21,127 15,348,716 12,652,695 99,683 864,645 322,850 Balance 3-31-78 4,151,244 33,141 204,205 1,363,918 52,965 5,805,473 15,604,595 21,410,068 266, 13·1 35,895,855 15,036 -28 ,419 .52,006 . . 20,350,664 v 15,752 78,033,9~], COUNTY SANITATION DISTRICT NO. 5 SUMMARY QUARTERLY FINANCIAL REPORT NINE MONTHS ENDED MARCH 31, 1978 BUDGET REVIEW Beginning Fund Balances, July 1 REVENUES: Taxes Federal and State Construction Grants Fees Other Revenues Total Revenue & Beginning Balances EXPENDITURES: District Construction & Reserves Joint Works Construction & Reserves Bond Retirement and Interest Expense Share of Joint Operating Expenses District Operating & Other Expenditures Total Expenditures 1977-78 Budget 1,518,664 914,000 142,000 1,386,100* 3,605,945 4,650,950 27,865 396,801 366,200 Year to Date 5,335,033 974,612 136,089 47,090 277,638 6,770,4~2 14,671 451,483 24,473 235,014 123,682 849,323 Ending Fund Balances, March 31 5,921,139 \_./tincludes $1,150,000 loan from Irvine Co. for Back Bay Drive Sewer (or alternate) and Bayside Drive sewer extension, if needed. CONSTRUCTION IN PROGRESS: Pump Station Modifications· Back Bay Drive Trunk NIWA Planning Other Share of Joint Works COMPLETED PROPERTY, PLANT & . EQUI~MENT: Land and Property Rights , .. _ ... ,, Collection Lines and Pump -stns. Treatment Facilities Disposal Facilities FACILITIES EXPANSION Balance 6-30-77 18,857 268,059 7,130 5,180 299,226 2,776,078 3,075,304 6,231 3,117,223 7,347 7 ,116 Additions 3,939 7,185 5,435 (1,888)*~ 14,671 451,483 466,154 General Plant and Administrative Facilities 8,946 Equity in Joint Treatment i.....,.,;· Facilities 4,209,209 Other assets at cost less amortization 3,270 Total P"roperty Plant & 10,434,646 466,154 Equipment **Litigation Cost Reimbursement, Cont 5-19 Transfer to Fixed Assets Remaining Budget 544,052 777 ,911 94,910 1,108,462 3,591,274 4,199,467 3,392 161,787 242,518 Balance 3-31-78 22,796 275,244 12,565 3,292 313,897 3,227,561 . 3,541,458 6,231 3,117 ,223 7,347 7 ,116 8,946 4,209,209 3,270 10,900,800 COUNTY SANITATION DISTRICT NO. 6 SUMMARY QUARTERLY FINANCIAL REPORT NINE MONTHS ENDED MARCH 31, 1978 BUDGET REVIEW Beginning Fund Balances, July 1 REVENUES: Taxes Federal and State Construction Grants Fees Other Revenues Total Revenue & Beginning Balances EXPENDITURES: District Construction & Reserves Joint Works Construction & Reserves Bond Retirement and Interest Expense Share of Joint Operating Expenses District Operating & Other Expenditures Total Expenditures Ending Fund Balances, March 31 1977-78 Budget 890,092 792,000 10,000 183,200 961,000 3,147 ,114 33,922 419,300 86,000 FACILITIES EXPANSION Balance 6-30-77 Additions CONSTRUCTION IN PROGRESS: Pump Station Modifications· 502 New Metering Structure 861 Other 7,512 109 8,875 109 Share of Joint Works 2,370,219 385,477 2,379,094 385,586 COMPLETED PROPERTY, PLANT & EQUIPMENT: Land and Property Rights 562 Collection Lines and Pump Stns. 625,628 Treatment Facilities 2,653 Disposal Facilities 7,394 General Plant and Administrative Facilities 16,237 .Equity in Joint Treatment Facilities 3,593,828 Other assets at cost less amortization 6,983 Total Property Plant & 6,632,379 385,586 Equipment Year to Date 3,029,783 548,701 116, 193 28,443 153,652 3,876,772 109 385,477 30,035 246,803 25,092 687,516 3,189,256 Transfer to Fixed Assets Remaining Budget 341,391 675,807 (18,443) 29,548 966,891 2,761,637 3,887 172,497 60,908 Balance 3-31-78 502 861 7,621 8,984 2,755,696 2,764,680 562 625,628 2,653 7,394 16,237 3,593,828 6,983 7,017,965 v .· COUNTY SANITATION DISTRICT NO. 7 SUMMARY QUARTERLY FINANCIAL REPORT NINE MONTHS ENDED MARCH 31, 1978 BUDGET IUWIE\V Beginning Fund Balances, July 1 REVENUES: Taxes Federal and State Construction Grants Fees Other Revenues Total Revenue & Beginning Balances EXPENDITURES: District Construction & Reserves Joint Works Construction & Reserves Bond Retirement and Interest Expense Share of Joint Operating Expenses District Operating & Other Expenditures Total Expenditures Ending Fund Balances, March 31 1977-78 Budget 2,267,815 1,147,000 384,000 2,182,162* 4,492,327 5,886,058 677,447 444,526 370,250 '-9/*Includes transfer of prior year's connection fees from cities pursuant to new agreements. FACILITIES EXPANSION Balance 6-30-77 Additions CONSTRUCTION IN PROGRESS: Tustin-Orange Trunks 3,516 MacArthur Pump Station Bubbler System 1;146 423 Increase Pumping Capability -0-2,687 Other 1 2,395 7,057 3,110 Share of Joint Works 3 ,429 ,511 557,753 COMPLETED PROPERTY, PLANT & 3,436,568 560 ,863. . EQUIPMENT: Land and Property Rights 275,740 Collection Lines and Pt.imp Stns. 17,965,729 Treatment Facilities Disposal Facilities 10,782 General Plant and Administrative Facilities 12,440 Equity in Joint Treatment '--1) Facilities 5,199,973 Other assets at cost less amortization 4,263 Total Property Plant & 26,905,495 560,863 Equipment ' Year to Date 6,685,741 1,394,471 168,122 406,083 1,724,009 10,378,426 3,110 557,753 383,680 272,926 147,097 1,364,566 9,013,860 Transfer to Fixed Assets Remaining Budget 873,344 978,878 (22,083) 458,153 4,489,217 5,328,305 293,767 171,600 223,153 Balance 3-31-78 3,516 1,569 2,687 2,395 10,167 3,987,264 3,997,431 275,740 17,965,729 10,782 12,440 5,199,973 4,263 27,466,358 COUNTY SANITATION DISTRICT NO. 11 SLlMMARY QUARTERLY FINANCIAL REPORT NINE MONTHS ENDED MARCH 31, 1978 BUDGET REVIEW Beginning Fund Balances, July 1 REVENUES: Taxes Federal and State Construction Grants Fees Other Revenues Total Revenue & Beginning Balances EXPENDITURES: District Construction & Reserves Joint Works Construction & Reserves Bond Retirement and Interest Expense _ .. Share of Joint Operating Expenses District Operating & Other Expenditures Total Expenditures Ending Fund Balances, March 31 · CONSTRUCTION IN PROGRESS: Master Plan Coast Hwy. Trunk Slater Ave. Pump Station Share of Joint Works COMPLETED PROPERTY, PLANT & EQUIPMENT: Land and Property Rights Collection Lines and Pump Stns. Treatment Facilities Disposal Facilities General Plant and Administrative Facilities Equity in Joint Treatment Facilities Other assets at cost less amortization Total Property Plant & Equipment FACILITIES Balance 6-30-77 20,879 8,038 . 1,226 30,143 2,796,371 2,826,514 18, 711 3,872,692 3,053 24 ,435 4,239,978 3.250 10,988.633 1977-78 Budget 1,749,789 934,000 240,000 389, 100 5,266,000 3,243,256 90,226 452,026 211, 250 EXPANSION Additions 937 166 1,103 454,784 455,887 455,887 Year to Date 6,493,303 1,064,251 137,084 20,682 323,319 8,038,639 1,103 454,784 76,371 271,631 110 ,270 914.159 7.124,480 Transfer to Fixed Assets u- R em a in in g Budget 685,538 796,916 219,318 65,781 5,264,897 2,788,472 13,855 180,395 100,980 v Balance 3-31-78 21,816 8,204 1,226 31,246 3,251,155 3,282,401 18, 711 3,872,692 3,053 24,·435 4,239,978~/ 3,250 May 3, 1978 COUNTY SANITATION DISTRICTS of ORANGE C OUNTY. CALIFORNIA P.0 .BOX 61 27 10644 ELLIS AVENUE FOUNTAIN VALLEY. CALIFORNIA 92706 (714) 540-2910 (714 ) 962-241 1 REPORT OF THE EXECUTIVE COMMITTEE Meeting Date: April 26, 1 978 Present: Absent: Don Saltarelli, Chairman James Sharp Henry Wedaa Bernie Svalstad Don Mcinnis Ron Pattinson Supv. Thomas F. Riley Bill Vardoulis Convened: Adjourned: 5:30 p.m. 8:00 p.m. Don Fox, Vice Chairman Kerm Rima 0-thers Present: Director Bernard Houston Director Donald Hudson Bill Butler, Ken Hanna, and Larry Provisor, Peat, Marwick, Mitchell & Company Sta.ff' Pr·esent: Fred Harper, General Manager Wayne Sylvester, Director of Finance Ray E. Lewis, Chief Engineer Thomas L. Woodruff, General Couns el 1. Consultants' (Peat, Marwick, Mitchell & Company) Recommen- dation re Data Processing and Revenue Program Status Report. Representatives of the Districts'· consultant , Peat Marwick, Mitchell & Company reviewed the enclosed data processing study report wh ich was authorized by the Boards last year. This report on dat a processing was prepared in conjunction with the User Ch arge Revenue Program which must be in place and on line by July 1, 1979 pursuant to State and Federal requirements. The study evaluated the existing XCS (Xerox) services, available public data processing services and an in-house minicomputer. The ana lysis of the alter- nate approaches centered on services provided , resources utilize d, and conve rsion requirements and costs when considering the Districts' needs and processing volumes. The results of the evaluation indicate that the in-house minicomputer approach is the most cost-effective and appropriate to meet the Districts' unique requirements for the next five years. They estimate that the utilization of an in-house minicomputer wi l l result i n a savin gs of approximately $120,000 over the five -year period and wil l p rovide the necessary flexi - bility for future applications. They noted that this is the more risky so l ut i on in terms of h aving to develop computer prog rams (software) and convert the existi ng automated application, but the benef i ts far exceed the r isks. I t is the Committee 's re comme ndation t hat the Boards approve the consultant 's report and summary of findings, and that the consultant, Peat, Marwick, Mitchell & Company be engaged to ass i st the Districts in the following: 1. Se l ection of a minicomputer vendor 2. System imp l ementation 3. Evaluation of other applications 4. Evaluation of cost effectiveness The Committee directed the staff to secure a proposal for these services from the consultant to be submitted to the Joint Boards at their May 10th meet ing . Representatives of Peat, Marwick, Mitchell & Company indicated that they coul d perform the work in accordance wi th the schedule on an hour l y per diem basis in an amount not to exceed $50,000. 2. Southern California Coastal Water· Re.sear ch Project (SCCWRP). In 1969, the Districts, in conjunction with the City of San Diego, City of Los Angeles, Los Angeles County Sanitation Districts, and Ventura County formed the Southern Ca l ifornia Coastal Water Research Project (SCCWRP) through a Joint Powers Agreement. The funding level was established at $1/2 mil l ion/year with each entity c ontributing a percentage based on their annual treated waste dis - c harge to the ocean. Currently, our Districts contribute $87,250 (1 7 .5%). The results of SCC WRP 's work have been very g ratifying. In fact, it is t h e only major research going on in the coun t ry re - l ated to discharge of municip a l waste to the marine enviro nme nt . The results of these studies have been extremely he l pful in con- v i ncing Federa l and State agencies that munic i pal discharges have re l ative l y littl e effect on the marine environment . During the past nine years, t he financing effort has not in - creased above the original $1/2 million/year except for some State and Federal g rants for specific research projects. The couunissioners of the SCCWRP program wo uld like the sponsoring agenc ies to consider increasing the annual budget so tha t they can maintain the level of effort that was originally intended when th e $50 0,000 budget was established in 1969 (equiva l ent to $800,000 in 1978). The current Join t Powers Agreement carries the pro g ram to June 30, 1979. In the event the Districts receive a waiver of the Federal -2- ~- secondary treatment requirements for ocean discharge, continued work by SCCWRP will be absolutely necessary. If the Districts are required to go to full secondary treatment r egardless of the impact on the marine environment, the Boards may question the direct benefit to our taxpayers to continue to fund this worthwhile program. The Committee deferred action on this item pending further deve lopm ent of the Federal regulations for waiver of secondary treatment requirements for deep ocean discharge. 3. Employee Representation in Meet-and-Confer Sessions. The Di stricts have received a petition from the Laborers' Int ernational Union of North America to conduct an election among our emp l oyees who are currently represented by the Or a n ge Count y Employees Association. The petition claims that they h ave 101 signed authorization cards from the tota l 120 employees in the bargaining unit. · Prior to receiving the communication from the Union, a petition was presented by our laboratory personnel requesting recognition as a separate barga ining unit. Laboratory personnel attempted to interest the e ngineering department to join them in their petition; however, they were unsuccessful . Following a brief discussion concerning this matter, the General Manager advised, on the advice of the General Counsel, that in answering the petition from the Laborers In ternational Union of North America he wou ld exc lude those positions involving laboratory and engineering personnel from the bargaining unit presently repre- sented by OCEA. 4. Status Report re Sludge Disposal. Several weeks ago, we learned from our sludge hauling contractor, Goldenwest Fertilizer Company, that their land lease with The Irvine Company would not be renewed effective July 1st. Since then, we h ave had severa l discussions with representatives of The Irvine Comp any, the Irvine Ranch Water District and Goldenwest Fertilizer Comp any to discuss solutions to this imm ediate problem. As of this dat e, the discussions are continuing. Attached is a staff report recommending that we proceed with two projects at Plant No. 1 for h andling sewage solids. 5. Conflict of Interest Code Reporting Procedures . Pursuant to the Boards' discussion and direction, the General Coun sel has reviewed the Districts' current disclosure statements and procedures for reporting in compliance with the Districts ' Conflict of Interest Code. -3- Mr. Woodruff reported that he had developed a new statement of economic interest (Conflict of Interest Code adopted by Reso l ution No. 76-99 dated June 9, 1976), which will enable the Directors to reproduce the 72 1 form filed with the individual cities, provided the form itemizes all reportable interest or income on business or real property that the Directors would have to report for the Districts. The Committee recommends that the Boards adopt the form 721 as proposed by the General Co u nsel to simplify the filing of the required reports. 6. Self Insurance. Pursuant to the instructions of the Executive Committee, the Fiscal Policy CoIIlI!littee has continued to investi gate the possibility of the Districts becoming self-insured for liability coverage, in- cluding vehicles, as well as self insurance for worker's compensa- tion . Enclosed is the Committee's report and r ecommendat ion that the Districts proceed imm e diately with self insur a nce effective as soon as possible. Included in the report is a r ecorrunendat ion that the Boards authorize the addition of an appropriate administrative position that wil l be responsible to the General Manager for imple - menting a complete safety program as well as administering the recommended self-insurance program. It is the Fiscal Policy Committee's belief that the Dis t ricts will enjoy an annual cost savings of from a minimum of $35,000 to as much as $100,000, based on the Districts' past loss experience . The Executive Committee discussed the report and concurs in the Fiscal Policy Committee's recommendations a, b, c & e. With respect to reconrrnendation d, it appears that because of the small number of District employees and the hig h labor market demand for qualified safety engineers, it may be more cost -effective to have these services provided on a consu l ting basis, at least for the first year. Therefore, it is the Executive Committee's recom- mendation that the Districts' staff be authorized to engage an indi- vidual or a firm on a consulting basis to oversee the Safety Program loss prevention effort and to administer worker's compensation and liability claims in the event a further savi~gs can be realized by the Districts. -4- ~· May 3, 1978 ST AF F REPORT COUNTY SANITATION DISTRICTS of ORANGE COUNTY, CALIFORNIA P.O. BOX 8127 1084.C ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (714) S.C0-2910 (71.C) 962-2411 INTERIM PLANS FOR PROCESSING OF SEWAGE SOLIDS As previously reported to the Boards, our solids handling and disposal problems have been compounded by: A. The completion of the activated sludge facilities at Plant No. 1, which produces more solids for handling and disposal. The more solids which are removed from the effluent being discharged to the ocean, the more solids handling problems are encountered at the two Plants. B. The Districts' contractor, who is responsible to remove the solids from the Treatment Plants and process these solids on a site location in the Irvine Ranch, has not satisfactorily pe~formed and met his lease agreement with the Irvine Company, thereby jeopardizing a suitable land disposal site for our digested dewatered sewage solids. The staff has had several meetings with representatives of the Irvine Ranch Water District, the Irvine Company, along with the staff of LA/OMA, to search out alternate disposal sites. While this investigation is proceeding, the staff is recommending two projects which should be considered to accommodate better han- dling of the sewage solids at Plant No. 1. These projects are as follows: INTERIM SOLIDS HANDLING FACILITIES AT RECLAMATION PLANT #1 .This proposed project would entail preparing a twelve acre .~ite westerly and adjacent to the new activated sludge facilities. This area had been previously occupied by the construction contractor as his construction yard. This area is not planned for any new facilities in the immediate future. Staff is recommending that the Board approve the preparation of the plans and specifications by staff to prepare this twelve acres which could be used for on-site composting operations. The preparation of the site would entail stabilization of the ground by the addition of either soil cement or gypsum. This stabilization is re- quired to adequately accommodate the equipment· required for a composting operation. A drainage system is also required to accommodate surface runoff in order not to create a nuisance from the composting area. It is estimated that Staff Report "Sewage Solids" May 3, 1978 Page Two the cost of this site preparation is $125,000. The staff is also recommending that bids be solicited and received on June 13th and reported to the Directors at the June Board Meeting, along with the results of our investigation of alternate disposal sites which may be on the Irvine Company property. In addition to the preparation of the site for a compost operation, the Districts would be required to purchase additional equipment to perform this solids processing program. The lease or purchase of the equipment is estimated ~~ $150,000. No action is requested at this time regarding the equipment pending our investigations and studies of alternate disposal sites. UNDERDRAIN SYSTEM FOR DIGESTER CLEANING BEDS AT RECLAMATION PLANT NO. 1. . ..... . Included in the 1977-78 CORF budget is $350,000 to in- stall an underdrain tile system in the existing digester cleaning beds at Plant No. 1. We have ten digesters at the Plant which must be periodically cleaned, removing the accumulation of sand and grit in order that the digesters can properly function. A similar system was recently installed at Plant No. 2 to aid in the cleaning operation of the fifteen digesters at that Plant. This underdrain system facilitates the draining of the water from the sewage solids removed in the digester cleaning program, thereby allowing a faster processing time of the residual solids. Staff is recommending the Directors approve the prepara- tion of the plans and specifications by staff for this budgeted item and authorize soliciting bids for said work which are tentatively scheduled to be received on July 27th. Results are anticipated to be presented to the Boards for their consideration at the August Meeting. ....... __ ....,.- iC' /S If'_~:-~) COUNTY SANITATION DISTRICTS of ORANGE COUNTY. CALIFORNIA P. 0. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (714) 540-2910 (714') 962-2411 April 6 11 1978 ME MORAND.UM TO: Executive Committee FROM: Fiscal Policy Conunitte~ SUBJECT: . Report and Recommendation re Liability and Workers' Compensation Self-Insurance Recommendation Pursuant to the October 26, 1977 authorization of the Executive Committee, the Fiscal Policy Committee has been studying the feasibility of self- insurance and based upon our review 11 the following recommendations are submitted herewith: a) Implement a plan of self-insurance for general and automobile primary liability coverage effective July 1, 1978. b) Implement a plan of self-insurance for workers' compensation coverage effective July 1 11 1978. c) Establish a combined liability/workers' compensation self- insurance reserve fund in the amount of $500,000 for the fiscal year 1978-79. d) Establish position of Safety Engineer (or other appropriate title) to oversee an increased safety program/loss prevention effort and to administer liability and workers' compensation claims. e) Retain services of Warren, McVeigh & Griffin, Risk Management Consultants, to assist the staff in establishing job specifications for the Safety Engineer, development of safety/loss prevention program and claims administration policies and procedures. Background During the course of our self-insurance study and with the concurrence of Joint Chairman Saltarelli, the firm of Warren, McVeigh & Griffin, Risk Management Consultants, was engaged to assist in reviewing the feasibility of self-insurance for workers' compensation and liability coverage. The committee also met with the.Districts' broker, Mr. Dick Beckendorf, of Coast Insurance Agency. Our premium and 1oss·experience history as well as anticipated future premium costs and losses which might be anticipated based upon past experience were thoroughly considered. The Fiscal Policy Committee members are not totally in agreement in their recommendation.. Al t1'ough the consultant advises against ·self-insurance· at this time (see attached summary), the·majority of the Committee is of the opinion that the Districts should implement a self-insurance program for primary liability and workers' compensation coverage beginning with the 1978-79 fiscal year with a target date of July 1st, or as soon thereafter as feasible. The major area of disagreement among Committee members is whether implementation should be delayed for at least another year. Our best estimates at this time, barring any major losses (major losses are considered to be those in the neighborhood of $100,000 of which we have not experienced any in the past) indicate that the Districts might expect to realize a minimum annual cost savings of $35,000 as follows, and possibly as much as $100,000 per year: l. J 1978-79 ··current Annual-Cost 1978-79 Projected Annua~ Cost · ·Self-Insurance Anticipated Annual Savings Premiuni for Primary Coverage: Liability $ 18,000 $ 78,000 Workers' Comp. 150,000 150,000 Added Cost for Excess Coverage: Liability $ 10,000 (10, 000) Workers' Comp. 28,500 (28,500) Legal Fees (General Counsel) 2,000 15,000 (13,000) O/S Claims Adjusting Services 5,000 (5,000) District Staff: Clerical 2,000 10,000 (8 J 000) Safety Engineer 30,000 (30, 000) Claim or Deductible: Liability · 2,500 11,000 (8,500) Workers' Co~p. 90,000 (90,000) TOTALS : : :$234;500 : : :$199;500 $35,000 It is fully expected that premium costs would continue to rise significantly in the coming years which would further increase future annual savings, assuming the loss level remains fairly constant. With implementation of an in.creased safety/loss prevention program.effort we would hope that our loss experience would be favorably influenced. Following is a more detailed explanation of the abov~ recommendations: · a) Im leme.nt self-insurance for ·rirnar · liability coverage effective · ~ July 1, 1978. The current primary liability premium is 68,000 for $300, 000/$100, 0.00 BI/PI;> with a $250 qeductible. Our broker has obtained a quote of $78,000 for 1978-79, an increase of 15%. At staff's request proposals were also requested with deductibles of $5,000, $50,000 and '-r" $100,000. We have been advised that premium re4uctions for increased -2- deductibles would not produce savings consistent with the added risk assumption. The consultant has further advised that the umbrella policy premium which is now $20,000 could be expected to increase by as much as $10,000 if the primary coverage is dropped. This policy, which should be continued, covers losses in excess of $300,000 to a limit of $5,000,000. The estimated savings have taken this increase into consideration as well as added administrative costs. Based on an average annual loss experience of $11,000 we would expect to realize savings of approximately $20,000 if we elect self liability coverage. b) Im lement self-insurance for workers' com ensation effective July 1, 1978. Workers' compensation premiums in 1978-79 are estimated to be 150,000. Exhibit 3 attached to the enclosed statement of conclusions prepared by Warren, McVeigh & Griffin in connection with their study projects a possible savings of between $17,400 and $24,101 if we self-insure. The consultant recommends that if the Districts do choose to self-insure, an excess coverage policy should be obtained to assume $5 million limit of coverage in excess of $100,000 each occurrence or self-insured retention. c) Establish a combined liability/workers' compensation self-insurance reserve fund for 1978-79. The consultant has recommended that $500,000 would be an adequate combined reserve· for liability and workers' comp- ensation claims. The committee is of the opinion that the Districts' goal should be to establish an eventual reserve of· $1 million. Future reserve amounts would, of course, be influenced by other available reserves with due consideration for revised loss experience. Staff has advised that the initial funds ($500,000) could be transferred from accumulated construction reserves to fund the self-insurance retention until funding is available from current savings or revenues. Although the interest earned on the self-insurance reserve would, in all likelihood, eventually cover the administrative costs, the committee wishes to point out that this would merely be a shift in the source and application of revenues. However, it is recommended that annual insurance savings and interest be credited to the reserve until the desired level is achieved • . d) Establish position of Safety Engineer (or other appropriate title) to oversee safety/loss prevention,.program and administer claims. The committee feels that in order for any self-insurance program to be effective there must be an intensive effort in the area of safety engineering and loss preve~t~on. In order to accomplish this it is deemed necessary to establish a position in the Districts organizational structure with appropriate authority to supervise the program and that said position be independent of the engineering and operational/ maintenance departments. It is further recommended that this classification, with clerical ._..,.. assistance, assume the responsibility for claims administration which is now handled by the respective insurance.underwriters. The committee recommends that if the self-insurance concept is approved, immediate -~- authorization for such a position be granted and that the staff be authorized to recruit for and fill the opening as soon as possible. e) Retain services of consultant to assist in establishing job specifications for the Safety Engineer, development of safety/loss prevention program and claims administration policies and procedures. It is the consensus of the Committee that the Safety Engineer's position is extremely important if the self-insurance program is to succeed. Care should be exercised in preparing· the job specification and selection of an employee. Further, it will be necessary to develop and implement proper safety and loss prevention programs and claims administration policies and procedures. The Districts will also be required to obtain the services of an in~ependent claims adjuster to assist -in the administratien of both liability and workers' compensation claims. The Committee recommends that the services of Warren, M~Veigh & Griffin be continued to assist the Boards and staff in this regard until establishment and implementation of the Districts self-insurance program is completed. Respectfully submitted, James Sharp, Chairman· Don Holt Enclosures: Warren, McVeigh & Griffin Statement of Major Conclusions re Liability and Workers' Compensation Staff Report re Liability Insurance Dick Olson Paul Ryckof f -4- ~ . LIABILITY INSURANCE COUNTY SANITATION DISTRICTS OF ORANGE COUNTY MAJOR CONCLUSIONS 1. Current primary insurance coverage, placed with Safeco Insurance Company, is broad and competitively priced. 2. The Districts' insurance broker has found significant premium savings are not available for a large (e.g. $50 .. 000 or greater) self-insured retention. Our informal conversations with potential underwriters confirm this: "..,.; 3. The low level of losses, incurred by the Districts, does not permit prediction of future losses wi.th any reasonable degree of accuracy. Accordingly, an accurate projection of savings from a large deductible plan is also not possible. 4. Loss responsive rating plans, where the ·final premium charged bears a direct relationship to the losses incurred; are generally not available rior desirable for accounts the size of the Distri·~ts•. 5. Options available to the Distrfots: a. Renew with Saicco, annual premium of $77 ,671, coverage ns expiring. b. Renew with Safeco, annual premium $66,525, $5,000 each occurrence deductible. c. Investigate f eo.sibility of pooling liability exposures with other sanitation districts. V/nrrcn, McVolgh & Grlmn Althour,h option b offers an $11,000 premium snvings, we recommend the Districts renew with Saf cco per option n. Over a long period of ti me losses arc likely to approximate the premium savings. Also, an insurer, operating with a $5,000 deductible, is mo1·e likely to settle small claims without contesting them, anticipating being made whole by the Districts. Option c would require several months to determine the interest of other districts in the pooling concept and its feasibility. WORKERS' COI\lPENS.A TION 6. The size of the Districts does not allow a sophisticated projection of losses with a high degree of credibility. However, if we assume -losses will continue to be 60% of standard premium, a savings of about 16% is likely to be realized. 'I. Advantages to self-insuring workers' compensation include: a. Lower claims costs through better quality claims handling. b. Safety engineering services can be improved and more easily directed to problem loss areas. c. Reduced costs through elimination of insurance company overhead. 8. Caveats to self-insurance include: a. If the State Compensation Insurance Fund returns to paying dividends to public entities, the anticipated self-insurance savings might be reduced or eliminated. b. It is likely the Districts would have to assume $100,000 each occurrence self- insured retention (SIR) as lower SIR's are not being offered by excess underwriters. In future years the SIR is likely to go to $150,000 or higher. This high level of loss assumption could produce funding problems in years when large· losses occur. c •. To improve and monitor safety and claims handling practices more management attention will be required. Warren, rl.cVclgh 1' Griffin 9. Recommended plun of action: a. Evaluate the estimated ~avin~ in relation to the Districts needs, recognizing premium costs will continue to rise as benefit levels, medicul costs and payroll rise. b. Determine alternatives to funding unexpected large losses. For example, setting aside an amount equal to the Sill. c. Obtain definitive cost quotations on excess insurance, claim administration and safety engineering. d. Choose between remaining insured or going self-insured, based on the informa- tion obtained above • .. Warren, McVelr.h & Griffin Year 7·1-76/77 75/76 74/75 73/74 72/73 7-1-77/78 7-1-78/79 • COUNTY SANITATION DISTRICTS OF U-t-fX:\ C;L·-·l~l-JT(\-T\ ' Exhihit l . PRIMARY GENER.-\L Ll:\BILilT& :\UTOMORll.E Premium & Loss History Incurred Ratio of Losses Premium Losses To ·Premiums $ SS,771 $ 1,019 2% 27,709 13,348 48% 28,121 S,697 20% 16,237 1,650 10% 15,420 21,410 139% $143,258 $43,124 30% Estimated Annual Premium-$68,110 Estimated Annual Premium-$77,671 ($66,525 @ $5 ,,000 Ded.) ' . (, ,· ( ( COUNTY SANITATION DISTRICTS OF ORANGE COUNTY Exhibit 2 WORKERS' COMPENSATION • Premium & Loss Iii story Ratio of Number Medical ·Lost Incurred Losses to of Only Ti mo Year Premium Losses Premiums Injuries Claims Coses 7-i-76/77 $ 96,953 $ 45,642 47% 71 51 20 75/76 .59 '206 18,283 31% 75 52 23 74/75 48,708· 60,751 125% 60 49 11 73/74 46,159 21,916 4 7% 53 43 10 72/73 462325 36,899 . 80% 44 42 2 $297,351 $183,491 62% 303 237 66 7-1-77/78 Estimated Annual Premium -·$125,000 7-1-78/79 Estimated Annual Premium·~ $150,000 COUNTY S.\~HT.\ TT0~1 DT ST!U C:TS OF ORJ\~l;J.i COUNTY WORKERS' COMPE~SATION Insurance vs Self-Insurance 1978/79 Insurance Estimated Annual Premium-$150,000 Deposit 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Credit Deposit Audit Additional Total Insurance Cost Self-Insurance Excess Insurance PremiumCl) Administration CostsC2) Estimate'd Losses Total Self-Insurance Costs Difference . % Savings $ Direct Cost 25,500 25,500 25,500 25,500 25,500 (25,500) 48,000 $150,000 $ 28,500 14,100 90,000 $132,600 $ 17,400 11.6 Time. Element 0 0 .25 .so .75 1. 00 1. 25 0 0 2. 2 ( 3) Exhihit~3 $ Present Value @ 6% 25,500 25,500 25' 14 3 24,760 24,404 (24,046) 44,640 $145,901 $ 28,500 14,100 79,200 $121,800 $ 24,101 16.S (1) Calculated at 19% of Fully Insured Premium; assumes $5 Million Limit of Coverage excess of $100,000 each occurrence sclf- insured retention. (2) Includes claim administration at 12% of Estimated Losses, safety engineering (6 days at $250 per day) and legal fees at 2% of Estimated Lowses. (3) Industry average for workers' compensation losses. I.._) Courfl f SANITATION Dis 1 l\1crs of 0HANG[ CouN TY, C,\l If n1m1A r.o. uox 0121 108.C.C [LLIS AVCNUl FOUNTAIN VAl l (Y, CAllfC'HNIA 9H~S (71.CJ !1.CO·Z910 ~ Janu3ry 6, 1978 C71 'J 962·2.C 1 I To: Fiscal Policy Commi ttcc Subject: General nnd Auto Liability Self-Insurance Pursuant to the Co1mni ttcc' s direction the staff has obtained preliminary information concerning the cost/benefit of converting the Districts' general and auto lfa.bility coverage to a self-insured program. The Districts presently have in force a first dollar comprehensive general and auto liability policy with SAFECO Insuranc\? Comp3n)' that essentially provides a limit of $300, 000 with a $250 property damage deductible. Any claim o~curring within the policy period will be defended by the insurer and any judgment rendered will be paid in full, subject to the policy limit and the deductible. Under a self-insurance plan the Districts, within the self-insured limits, would be responsible for all administrath·e, engineering, inves~igative, defense .and claims costs. ·...._; The attached schedule first dollar coverage in more detail below. additional expense or the two approaches. summarizes and compares the estimated cost of the current plan with a pi·ogram of self-coverage which is discussed The schedule has been prepared to illustrate the relative savings associated with the major items of cost in comparing . ·..._; 1. Premium: We have been advised that a tentative premium of approximately $36,000 could perhaps be obtained to provide self-insurance for liability co\•erage of $250, 000 combined single limit in excess of a $50,000 self-insured retention. If the retention is increased to $100,000, it is estimated that the premium would be reduced by approximately $5,000 . . 2. Legal Fees: The Districts' Gcn~ral Counsel has estimated that during the first year of a self-insured program legal fees would amount to between $4,000 and $5,000. However, experience dict3tcs that legal services for a particular insurance year <lo not peak unt'i 1 2~J to 3 years later due to delays in filing of claims, subsequent proccedinp.s, etc. Mr. lfoodruff nnticipatcs tiwt h<'!~inning with the third year of n !;elf-insurnnce pl~lll legal costs would run between $10,000 nn<l $15,000 per year. Jn t1ur cost comparison we have, thcr«.?forc, cstim11tcd an average of $10.,000 annually. 3. Claims :\<lj11~tin~ S~1·vic-f•s: Unsc<l on thC' General Counsel's CXJlC'rfrnt~<. .. ,.,it-:-il'-otlu-;-r n1!<-'ncfrs that have ~clf-insur:1nce progr:uns, we h:tvc c:;Um:&tcd l ... laii;is :1djusting costs at $ 3, 0 0 0 . Tl d s i s t la<.' on" · i t <.'Ill for ,,. h it-h t h c r c i s no out.- of .. poc kl •t cost under the <?Xi st i nr. Pl' I ic-)'. t=iscal Pol iry Cummittt'C ra1!<.~ 2 J:mua ry (>, l 97R 4. s. Districts' Stnff: We expect that Districts' staff time ncc<l<~<l to administer a self-insurance plan would more than double. llo"cvcr, it is difficult to :lnticipnte at this time the actual clcric::il and administrative costs that would he incurred and the amount indicated may be . conservative. Claims and/or flC'cluctibles: Bnsed on the past four years' claims e>.1Jcri cnce provided by the Districts' broker, we have estimated nn annual claim cost under self-insurance at $11,000. This is compared to approximately $2,500 annually to satisfy the deductible provision of the current policy. The Committee will recall that when the Districts' broker nttendcd a recent meeting, he pointed out thnt the current underwriter, SAFECO, was the only carrier that would include pollution and contamination protection coverage. He has been unable to locate an underwriter that would provide this coverage under a self-insured plan; however, the staff is of the opinion that such an exclusion wc;mld be inconsequential. A typical contamination and pollution exclusion endorsement of this type is attached hcre\ii th for the Commit tee's information. One other point that the Corre:iittcc may wish to consider would be a stop loss provision ~hich would provide for an aggregate limit of loss ... ..; for the self-insured portion during the policy period over which all additional losses would be covered on a first dollar basis by the carrier. • T • Inasmuch as the current policy year does not expire until June 30, 1978, and the \..._) potential savings by moving to a self-insured plan at this time would be nominal, considering the added risk, it appears advisable at this time to delay a decision o~ the matter. It is the staff's recommendation that the Committee consider the following: A.· Direct the staff to obtain further information on the feasibility of liability self-insurance for the Districts. B. Direct the staff to cxplo~e the feasibility of ·self-insurance for workers compensation. C. Direct the broker to obtain and submit a firm premium quote for both a first dollar li:1bilit)' policy and n. self-insured plan for 1978-79, no Inter than March 1, 1978, to enable considcrntion of the desired mctho<l of coverage in conjunction with budget determinations for the next fiscal year. If the Committee concurs with the nhovc approach, the sta.ff.could secure the assistance of an insurance consult~nt within its existing procurement authority. i /f to;jr F in:1ncc Jl·/S:jc Premium COIH'AIUSON OF EXIST 0 l::r. FIRST DOLLAR INSUHANCE AND SELF-INSURANCE COVERAGE Existing First Doll~r Covcr~gc -$300,000. w/$250. Deductible ~66,599. Sc lf-Covcr;1~c $250,000. w/$50,000. Scl f-lnsurcd Rt~tent ion $36,000. ~egal F~es (~cncral C~~nsel) $ 2,000. $10,000. $ 3,000. $ 5,000. $11'000. $65,000. -o- Districts' Staff $ 2,000. Claims or Deductible $ 2,500. .... •'· .· ... ._... . . ----- $73,099. - S.winqc; or {f"f dt•d Cost) $30,599. ($8' 000.) ($3,000.) ($3,000.) ($8,500.) $ 8,099. CONTAMINATION AND POLLUTION EXCLUSION This policy provides no coverage for Bodily Injury or Property Damage arising out of the following: (1) The discharge, dispersal, release or escape, whether • or not sudden and accidental, of oil or other petroleum substance or derivative (including any oil refuse or mixed with wastes} into or upon any watercourse or body of water. (2) The discharge, dispersal, release or escape of smoke, vapors, soot fumes, acids, alkalisi toxic chemicals, liquids or gases, waste materials or other irritants, contaminants or pollutants into or upon land, the atmosphere or any watercourse or body of water unless such discharge, dispersal, release or escape is sudden and accidental. '· \. ,.-" FORM 721 COUNTY SANITATION DISTRICTS STATEMENT OF EXDNCMIC INTERESTS (PER CONFLICT OF INTEREST CODE AOOPTED BY RFSOLUI'ION NO. 77- DATED I /77) 'Ibis fonn is for designated employees filing annual anniversary staterrents and for persons who have left office or a designated position The Wldersigned is a District Director governed by the provisions of Resolution No. 77-, and require:l to file this Staterrent as a "designated employee" thereunder. I delcare that I am a duly (elected, appointed) rrember of the City Council of ·the City of , thereby required to file annual Statenents of F.conomic Interest pursuant to califomia Government Code Sections 87200-87207. In said capacity, I further serve in the following public offices, each of which have adopted local Conflict of Interest Codes requiring stateJrents of econanic interest to be filed: .I declare that the interests set forth on Fann 721 schedules, attached hereto, include all reportable interests requirerl by State law and local codes which apply to rre in each office I hold. 3. Office or Designated Position: ~--~~~~~~--~~~--------~----- .~. Check the appropriate box: [ ] This is my anniversary statenent. (Directors file within 30 days after the anniversary of the date your tenn began, other designated enplO~leeS by April 30) • [ ) I left the above-named office or designated position as of (date) • (File within 30 days of ~----~-=-::-r--.-------~~~ leaV111g office). 5. Period covered by the statenent: to I understand that investirents or interests in real prcperty owned by my spouse or dependent child in ·which they have an interest of greater than $1,000.00 must. be reported, and I have included. all such investnents or interests in real property in this stateirent. I declare under ~alty of perjury that I have used all reasonable diligence .. · in preparing this statem=nt and to the best of my knowledge it is true and carplete. Executoo on ----------·' 19_, at -------------·' California Signature y f RESOLUTIONS AND SUPPORTING DOCUMENTS MAY 10~ 1978 -7:30 P.M. JOINT OPERATING CLAIMS PAID APRIL 11, 1978 WARRANT NO. JOINT OPERATING FUND WARRANTS 41220 41221 41222 41223 41224 41225 41226 41227 41228 41229 41230 41231 41232 41233 41234 41235 '41236 41237 41238 41239 41240 41241 41242 41243 41244 41245 41246 41247 41248 41249 41250 41251 41252 41253 41254 41255 41256 41257 41258 41259 41260 41261 41262 41263 41264 41265 41266 41267 41268 41269 41270 41271 41272 41273 41274 41275 II A-1" Admiral Corporation, Freight William Alvarez & Company, Hardware Anaheim Sewer Construction, Sewer Repairs Aqua Pipe & Supply Company, Rotor Associated of Los Angeles, Electrical Supplies Bank of America, Bond & Coupon Collection Expense Benz Engineering, Inc., Valve Berkley Controls, Inc., Pump Repair Black & Decker Mfg. Company, Small Tool Repair Blue Diamond MateTiaJs, Asphalt Mix Bomar Magneto Service, Inc., Magneto Repair Brenner-Fielder & Associates, Inc., Compressor CS Company, Pump Parts California Panel & Veneer, Formica John Carollo Engineers, Engineering Services Charles W. Carter Company, Pump Parts Chevron, USA, Inc., Gasoline City Wide Office Machinery, Calculator Repairs Clark Dye Hardware, Small Hardware College Lumber Company, Inc., Lumber Consolidated Electrical Dist., Electrical Supplies Continental Chemical Company, Chlorine Control Specialists, Inc., Regulator Cook Drafting Supply, Drafting Supplies Copeland Motors; Inc., Truck Parts Costa Mesa Auto Parts, Inc., Truck Parts County of Orange, OCERS Exams County Wholesale Electric, Electrical Supplies Deco, Electrical Supplies Dunn.-Edwards Corporation, Paint Eastman, Inc., Office Supplies Eco Air Products, Filters Enviro Development Company, JPL Evaluation Fischer & Porter Company, Pump Parts Fisher Scientific Company, ·Filters Five States Plumbing, Inc., Plumbing Foremost Threaded Products, Small Hardware Clifford A. Forkert, Engineering Services City of Fullerton, Water ' Gardner Denver Company, Compressor Parts ~eneral Electric Supply, Electrical Supplies General Telephone Company, Phone Goldenwest Fertilizer Company, Sludge Removal Halsted & Hoggan, Inc., Pump Allan Hancock Foundation, Publications Hasty Lawn & Garden, Mower Parts Haul-Awny Containers, Trash Disposal Henry Radio, Inc., Antenna Hollywood Tire of Orange, Tires Honeywell, Inc., Small Tools Howard Supply Company, Rope City of Huntington Beach, Water Huntington Beach Equipment Rental, Equipment Rentals Instrumentation Specialities, Engineering Supplies Irvine Ranch Water District, Water Kaman Bearing & Supply, Pump Parts AGENDA ITEM #9 -ALL DISTRICTS AMOUNT 9.56 130.51 3,065.84 43.18 857.16 796.40 187.06 563.92 22.77 21.90 171. 99 281.54 1,025.63 196.74 106.00 371. 00 4,345.47 164.35 32.54 81.58 25.09 2,706.39 105.45 332.65 148.40 1,253.24 1,455.20 405.64 772.53 221.23 466.38 32.32 1,200.00 789.70 80.99 150.00 296.54 975.50 15.78 49.90 65.30 1,645.97 6,682.50 647.93 54.56 27.77 550.00 34.93 361. 82 300.87 274.33 10.46 182.53 184.98 2.75 50.35 "A-1" JOINT OPERATING CLAIMS PAID APRIL 11, 1978 WARRANT NO. JOINT OPERATING FUND WARRANTS 41276 41277 41278 41279 41280 41281 41282 41283 ·' 41284 41285 41286 41287 41288 41289 41290 41291 41292 41293 41294 41295 41296 41297 41298 41299 41300 41301 41302 41303 41304 41305 41306 41307 41308 41309 41310 41311 41312 41313 41314 41'315 41316 41317 41318 41319 41320 41321 41322 41323 41324 41325 41326 41327 41328 41329 41330 "A-2" Keenan Pip~ & Supply Company, Hardware Keen-Kut Abrasive Company, Blade Cut King Bearing., Inc., Bearings & Pump Parts LA Chemical, Chlorine LBWS, Inc., Welding Supplies L & N Uniforms Supply Company, Uniforms & Towel Rental Laursen Color Lab, Film Processing .Lifecom-Safety Service Supply, Raincoats & Boots Lighting Distributors, Inc., Lighting McCoy Ford, Pulley McHaster-Carr Supply Company, Valve Mar Vac Electronics, Power Tubes C. J. Mattern & Associates, Pump Parts Mine Safety Appliances Company,· Aspirator Bulb Morgan Equipment Company, Machinery Motorola, Inc., Communication Equipment Nasco, Freight Charge N. B. Products, Air Hose Kits Orange County Flag & Banner, Flags· Orange County Stamp Company, Rubber Stamp Orange Valve & Fitting Company, Pipe Fittings Oritex, Inc., Operating Supplies Pacific Telephone Company, Phone Parts Unlimited, Truck Parts M. C. Patten Corporation, Pump Parts Perkin-Elmer, Lab Supplies Pickwick Paper Products, Paper Products Postmaster, Postage Harold Primrose Ice, Sampling Ice Rainbow Disposal Company, Trash Disposal The Register, Subscription Relief Printing Company, Business Cards Robbins & Myers, Pump Parts Santa Ana Electric Motors, Electric Motor Repair Scientific Products, Lab Supplies Shamrock Supply, Hand Tools Sherwin Williams Company, Paint & Supplies Signal-Flash Company, Barricades Southern California Edison Company, Power ' South Orange Supply, Pipe Fittings Southern California Water Company, Water Southern Counties Oil Company, Diesel Fuel Southwest Plywood & Lumber, Lumber Stang Hydronics, Inc., Pump Parts Sunnen Products Company, Honing Oil & Parts The Suppliers, Hand Tools Surveyors Service Company, Tape Rules J. Wayne Sylvester, Petty Cash TFI Building Materials, Flange Thompson Lacquer Company, Paint Supplies Travel Buffs, Air Fare Truck Auto Supply Company, Truck Parts Tustin Water Works, Water United Industrial Supply, Inc., Vacuum Gauge United Parcel Service, UPS AGEND~ ITEM #9 -ALL DISTRICTS AMOUNT 2,476.11 74.20 ~ 520.67 2,300.73 458.82 1,233.76 15.38 248.38 81.15 22.24 42.'67 23.32 999.32 6.36 279.99 346.94 1.34 390.00 110. 76 25.03 119. 93 87.24 46.92 980.48 77.88 162.18 69.85 v 500.00 31.80 83.70 42.00 44.52 412.83 2,428.80 328.06 488.66 592.17 194.95 47,318.86 336.01 6.00 1,927.72 126.35 913.01 141.19 189.51 36.32 728.20 23.73 115.87 402.00 755.00 v 19.20 131.28 29.07 "A-2" JOINT OPERATING CLAIMS PAID APRIL 11, 1978 ·WARRANT NO. JOINT OPERATING FUND WARRANTS 41331 ..._,r' 41332 41333 41334 41335 41336 41337 41338 41339 41340 41341 41342 41343 41344 "A-3" United States Equipment, Inc., Filter Utilities Supply Company, Hand Tools VBA Cryogenics, Special Gas Valley Cities Supply Company, Pipe Fittings Valvate Associates, Valve VWR Scientific, Lab Supplies Wallace & Tiernan, Tubing John R. Waples, Odor Control Consultant Waudesha Engine Servicenter, Engine Parts Western Wire & Alloys Bruce E. Witcher, Deferred Comp. Interest Russell Wold, Replace Employee Mileage Warrant Worthington Pump Corporation, Pump Casing Xerox Corporation, Xerox Reproductions TOTAL JOINT OPERATING FUND AGENDA ITEM #9 -ALL DISTRICTS AMOUNT $ 549.48 98.94 81.41 515.64 470.64 1,451.65 246.66 218.10 1,439.65 448.38 21.29 228.69 1,949.97 76.05 $112,380.13 ".~-3" JOINT DISTRICTS CLAIMS PAID APRIL 11, 1978 WARRANT NO. CAPITAL OlITLAY REVOLVING FUND WARRANTS 41209 41210 41211 41212 41213 41214 41215 41216 41217 41218 41219 II A-4" Bassett Office Furniture Company, Office Furniture Butier Engineering, Inc., Contract Management P2-23. John Carollo Engineers, Pl-16 Instruction Program Daily Pilot, Legal Ads A-088, A-089, A-090 Eastman, Inc., Office Equipment P2-23 J. B. Gilbert & Associates, EIS/EIR McBain Instruments, Inc., Lab Equipment Miyake-Leece-Wood Associates, Warehouse Architects James M. Montgomery, I-IR Design. The Register, Legal Ads P2-14-1A, PW-064A Valley Cities Supply, Bench Grinders TOTAL CORF TOTAL JOINT OPERATING & CORF AGENDA ITEM #9 -ALL DISTRICTS AMOUNT $ 2,741.45 v 9,946.35 5,428.30 32.23 1,919.66 1,197.66 1,065.42 3,974.75 14,800.00 114.38. 213.74 $ 41,433.94 $153,814.07 "A-4" .INDIVIDUAL DISTRICTS CLAIUS PAID APRIL 11, 1978 , WARRANT NO. DISTRICT NO. 2 OPERATING FUND IN FAVOR or 41205 Orange County Electronics Corporation, Use Chg. Refund TOTAL DISTRICT NO. 2 OPERATING FUND WARRANT NO. DISTRICT NO. 3 ACCUMULATED CAPITAL OUTALY IN FAVOR OF 41206 Osborne Laboratories, Inc., Pipe Tests 3-20 TOTAL DISTRICT NO. 3 ACO FUND WARRANT NO. DISTRICT NO. S & 6 ::~SUSPENSE FUND IN FAVOR OF 41207 41208 "B" Portigal & Hammerton, 5-19 Litigation Register, Legal Ad 5-8-R TOTAL DISTRICT 5 & 6 SUSPENSE FUND AGENDA ITEM #9 -ALL DISTRICTS $ $ $ $ $ $ AMOUNT 24.20 24.20 AMOUNT 2,800.00 2,800.00 AMOUNT 161.00 115. 00 276.00 "B II JOINT OPERATINr. CLAIHS PAID APRIL 25, 1978 WARRANT NO. JOINT OPERATING FUND WARRANTS 41411 41412 41413 41414 41415 41416 41417 41418 41419 41420 41421 41422 41423 41424 41425 41426 41427 41428 41429 41430 . c. 41431 41432 41433 41434 41435 41436 41437 41438 41439 41440 41441 41442 41443 41444 41445 41446 41447 41448 41449 41450 41451 41452 41453 41454 41455 41456 41457 41458 41459 41460 41461 "C-1" Allied Colloids, Polymer Almquist Tool & Equipment, Tools American Chcmi"cal· Society, Technical Journal American Lock & Supply, Inc., Padlocks The Anchor Packing Company, Packing Materials Associated of Los Angeles, Electrical Supplies Banning Battery Company, Batteries Berkley Controls, Inc., Cable Repair Bishop Graphics, Drafting Supplies Blue Diamond Materials, Concrete Mix W. C. Brooke, Employee Mileage Building News, Inc. , Safety Publications C & R Reconditioning Company, Pump Parts & Repair Cal-Glass for Research, Inc., Lab Supplies Cal-State Seal Company, 0-Rings · California Auto Collision, Inc., Truck Repair Chancellor & Ogden, Inc., Oil Removal College Lumber Company, Inc. , Lumber Compressor Products, Compressor Parts & Repair Consolidated Electrical Distributors, Electrical Supplies Continental ti1emical Company, Chlorine Costa Mesa Auto Parts, Inc., Truck Parts County Wholesale Electric, Electrical Supplies Mr. Crane, Crane Rental Culligan Deionized Water Service, Lab Water Daily Industrial Tools, Saw Kit Deco, Electrical Supplies DeGuelle & Sons Glass Company, Glass Dennis Printers, Inc., Printing Derbys Topsoil, Sand & Rock Diamond Core Drilling Company, Core Drill Dunn-Edwards Corporation, Paint Eastman, Inc., Coat Racks Electric Machinery Mfg. Company, Pump Parts . Enchanter, Inc., Ocean Monitoring Essick Machinery Company, Valve Part Eureka Bearing Supply, Gaskets Filter Supply Company, Filters Fisher Scientific Company, Lab Supplies Flo-Systems, Pump Parts Foremost Threaded Products, Small Hardware ' Fountain Valley Camera, Photo Supplies & Processing City of Fullerton, Water General Telephone Company, Phone Cindy Geter, Employee Mileage Goldcnwest Fertilizer Company, Sludge Removal Gould Inc-Warren & Baily Division, Pipe Fittings Hach Chemical Company, Inc., Lab Testing Halsted & Hoggan, Inc., PUmp Haul-Away Containers, Trash Disposal Howard Supply Company, Valve & Small Hardware AGENDA ITEM #9 -ALL DISTRICTS AMOUNT $ 24' 960. 00 ~ .J 31.80 ~ 38.00 54.95 455.66 257.85 291. 52 35.00 255.16 476.40 22.20 10.50 875.00 211.12 17.17 135.90 198.70 74.62 470.58 11.39 3,122.76 97.67 213.49 544.50 46.00 1~~::~ ~ 32.46 691. 75 439.90 185.00 56.60 80.33 193.31 3,000.00 16.20 84.59 15.71 646.28 2,772.70 168.91 770.95 6.83 209.35 32.58 5,873.85 68.77 99.70 336.34 765.00 950.29(_; "C-1" JOINT OPERATING CLAIMS PAID APRIL 25, 1978 WARRANT NO. JOINT OPERATING FUND WARRANTS 41462 41463 41464 41465 41466 41467 41468 41469 41470 41471 41472 41473 41474 41475 41476 41477 .41478 41479 41480 41481 41482 41483 41484 41485 41486 41487 41488 41489 41490 41491 41492 41493 41494 41495 41496 41497 41498 41499 41500 41501 41502 41503 41504 41505 41506 41507 41508 41509 41510 41511 41512 41513 41514 41515 41516 41517 -: .. ~'C-2" City of Hu~tington Beach, Water ICN Life Sciences Group, Water Sampling International Harvester Company, Truck Parts· J & T Equipment, Fire Hose Jensen Instrument Company, Control Switch Janice Johnson, Employee Mileage Kaman Bearing & Supply, Bearings & Sheave King Bearing, Inc., Bearings Donald E. Kinney, Employee Mileage Knox Industrial Supplies, Small Hardware LA Chemical, Weed Killer LA Liquid Handling Systems, Pump Parts LBWS, Inc., Welding Supplies L & N Uniforms Supply Company, Uniform & Towel Rental Laursen Color Lab, Film Processing Leonards Carpet Service, Carpet Installation McBain Instruments, Lab .Supplies Carol McGavran, Employee Mileage McMaster-Carr Supply Company, Ladders Mitchell Manuals, Inc., Manuals Paul A. Mitchell, Travel Expense Reimbursement E. B. Moritz Foundry, Manhole Covers Nalco Chemical.Company, Chemical Solution National Lumber Supply, Hardware Occidental College-Cashier, Boat Service Orange Coast Hardwood & Lumber, Lumber Orange County Chemical Company, Chloride Orange County Stamp Company, Rubber Stamps Pacific Telephone Company, Phone M. C. Patten Corporation, Pressure Gauge Paul Munroe Hydraulics, Valve Parts Perkin-Elmer, Lab Supplies Pet Country, Lab Supplies Pickwick Paper Products, Paper Products Postmaster, Postage Harold Primrose Ice, Sampling Ice Productool, Inc. , Machine Parts Dennis M. Reid, Employee Mileage Republic Engines, Bearings SGA Scientific, Inc., Meter Part Safety Research Corporation, Asphalt Coating Scientific Products, Lab Supplies City of Seal Beach, Water Sears, Roebuck and Company, Small Tools See Optics, Safety Glasses Sherwin NilliamsCompany, Paint Supplies SIDU Mfg. Company, Sewer Plug John Sigler, 'Employee Mileage Smart & Final Iris Company, Paper Products Southern California Edison Company, Power South Orange Supply, Pipe Fittings Southern California Gas Company, Gas Sparkletts Drinking Water Corporation, Bottled Water Spiral Binding Company, Inc., Ring Binders Stauffer Chemical Company, Chemicals Steverson Brothers, Truck Scales AGENDA ITEM #9 -ALL DISTRICTS $ AMOUNT 20.77 40.00 32.03 84.00 225.15 7.50 375.80 1,314.08 27.30 32. 22 . .210. 68 229.33 291.07 1,210.59 10.87 1,067.68 65.53 16.50 321.41 29.56 91.21 318.00 2,888.12 438.33 500.00 109.64 106.85 28.70 254.00 175.33 26.93 994.30 46.61 114. 90 500.00 15.90 103.09 58.50 107.49 204.02 62.51 132.73 17.59 134.83 59.36 93.97 144.98 34.02 58.93 14,248.28 15.31 2,310.17 262.49 65.93 3,325.07 63.00 "C-2" JOINT OPERATING CLAIMS PAID APRIL 25, 1978 WARRANT NO. JOINT OPERATING FUND WARRANTS 41518 41519 41520 41521 41522 41523 . 41524 41525 41526 41527 41528 41529 41530 41531 41532 41533 41534 41535 41536 41537 41538 41539 41540 41541 . "C-3" Super Chem .Corporation, Detergent The Suppliers, Small Tools TFI Building Ma.tcrial s, Fl angcs Tatkin Company, Electrical Supplies Taylor-Dunn; Battery Chargers John D. Thomas, Deferred Compensation C. 0. Thompson Petroleum Company, Kerosene Thompson Lacquer Company, Paint Tony's Building ~~terials, Inc., Brick Travel Buffs, Air Fare Truck Auto Supply, Inc., Truck Parts Union Oil Company of California, Gasoline US Instrument Rentals, Equipment Rental United Parcel Service, UPS United States Equipment, Inc., Safety Switch Utilities Supply Company, Small Tools VBA Cryogenics, Demurrage Valley Cities Supply Company, Pipe Fittings VWR Scientific, Lab Supplies Warren McVeigh & Griffin, Insurance Study Russell Wold, Employee Mileage Thomas L. Woodruff, Legal Fees Xerox Computer Services, Computer Service Xerox Corporation, Xerox Reproduction TOTAL JOINT OPERATING FUND AGENDA ITEM #9 -ALL DISTRICTS $ AMOUNT 408 .10 173.51~ 68.56 82.68 78.51 13,607.48 172.99 155.63 70.38 675.00 491.76 31.79 95.40 31.09 98.46 183.89 31.50 1,197.65 472.94 1,881.34 82.08 2,828.50 4,190.54 1,661. 80 . - $113,133. 77 v "C-3" JOINT DISTRICTS CLAIMS PAID APRIL 25, 1978 WARRANT NO. CAPITAL OlITLAY REVOLVING FUND WARRANTS ~ 41396 41397 41398 41399 41400 41401 41402 41403 41404 41405 41406 41407 41408 41409 .41410 · · "C-4" Ace Automotive Equipment Distributor, Valve Grinding Machine John Carollo Engineers, Pl-16 Instruction Program John Carollo Enginecrs/rirecley & Hanson, P2-23 Constr. Service Consolidated Reproductions, Plans P2-23-6 Data Tech, Battery Charger Graybar Electric Wholesale, Pump LBWS, Inc., Hoist McBain Instruments, Inc., Lab Equipment NASA-Pasa.:lena Office, JPL/ACTS ·.Perkin .. Elmer Corporation, Lab Equipment Scient.ffic Products, Lab Equipment Skipper & Company, Stop Notice Release J-6-1 & PW-055 Southern California Testing Lab, Testing P2-23-3 Twining Laboratories, Testing P2-23-5 VWR Scientific, Testing Equipment TOTAL C.ORF TOTAL JOINT OPERATING & CORF ·,· · AGENDA ITEM #9 -ALL DISTRICTS AMOUNT $ 4,293.00 7,379.32 21,727.42 4,915.33 96.34 540.60 103.35 121.96 1,877.08 2,824.91 270.30 23,495.24 31.50 22.50 90.63 $ 67,789.48 $ 180,923.25 "C-4" INDIVIDUAL DISTRICTS CLAIMS PAID APRIL 25, 1978 . WARRANT NO. DISTRICT NO. 2 OPERATING FUND IN FAVOR OF 41389 State of California, Annex 17 Processing Fee TOTAL DISTRICT NO. 2 OPERATING FUND WARRANT NO. DISTRICT NO. 2 ACCUMULATED CAPITAL OUTLAY IN FAVOR OF 41390 Lowry and Associates, Engineering 2-19, 2-20 TOTAL DISTRICT NO. 2 ACO FUND TOTAL DISTRICT NO. 2 WARRANT NO. DISTRICT NO. 3 ACCUMULATED CAPITAL OUTLAY IN FAVOR OF 41391 41392 41393 City of Anaheim, Sewer Repair 3-20-2 Boyle Engineering Corporation, Engineering 3-22-1 Osborne Laboratories, Inc., Testing 3-22-1 TOTAL DISTRICT NO. 3 ACO FUND WARRANT NO. DISTRICT NO. 5 OPERATING FUND IN FAVOR OF 41394 State of California, Annex 8 Processing Fee TOTAL DISTRICT NO. 5 OPERATING FUND "D-1" AGENDA ITEM. #9 -ALL DISTRICTS AMOUNT $ 95.00 $ 95.00 AMOUNT $ 568.68 $ 568.68 $ 663.68 AMOUNT $ 1,615.78 3,149.06 1,295.00 $ 6,059.84 AMOUNT $ 95.00 $ 95.00 "D-1" ·INDIVIDUAL DISTRICTS CLAIMS PAID APRIL 25, 1978 i...,.,;· .WARRANT NO. ·DISTRICT NO. 7 OPERATING FUND .····•t.N FAVOR OF 41395 State of California, Annex 73 Processing Fee TOTAL DISTRICT NO. 7 OPERATING FUND ·. -. ;'D-2" AGENDA ITEM #9 -ALL DISTRICTS AMOUNT $ 95.00 $ 95.00 "D-2" "E" RESOLUTION NO. 78-80 AMENDING RESOLUTION NO. 78-36, APPROVING PLANS AND SPECIFICATIONS FOR WAREHOUSE OFFICE EXPANSION, JOB NO. J-13-2 A RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11 OF ORANGE COUNTY, CALIFORNIA, AMENDING RESOLUTION .NO. 78-36, APPROVING PLANS. AND SPECIFICATIONS FOR WAREHOUSE OFFICE EXPANSION, JOB NO. J-13-2, TO CHANGE THE BID DATE FOR SAID PROJECT * * * * * * * * * * * * * * * The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That Section 3 of Resolution No. 78-36, approving plans and specifications for Warehouse Office Expansion, Job No. J-13-2, is hereby amended to read as follows: "Section 3. That said bids will be received until 11:00 a.m., June 1, 1978, at which time said be publicly opened and read; and," PASSED AND ADOPTED at a regular meeting held May 10, 1978. AGENDA ITEM #lO(c) -ALL DISTRICTS "E" 'iF" . . ·· . .. April 28, 1978 036 TO: FROM: SUBJECT: MEMORANDUM Wayne Sylvester Ted Hoffman Bid Specification A-089 (Rebid) One· tr) 3/4· ·t·on· -c·ab" & ·chas·s·1·s COUNTY SANITATION DISTRICTS of ORANGE COUNTY. CALIFORNIA P.O. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 1714) 540·2910 (714) 962·24 I I Sealed bids were· opened on April 25, 1978, for furnishing and delivering one (l) 3/4 ton cab & chassis. The tabulations are as follows: Dealer Make Lo·c·at·ion Bi·d Price - Santa Ana Dodge Dodge Santa Ana $ 5618.00 Theodore Robins Ford Ford Costa Mesa 5710.22 McCoy Ford Ford Anaheim 5798.66 Burch Ford Ford La Habra 5815.05 Trans-West Ford Ford Fontana 5825.14 It is recommended the award be made to Santa Ana Dodge, low bidder, for their bid proposal amount of $5,618.00 including sales tax. Ted Ho f Chief of & Property Concur, ~fi&h TH/yh AGENDA ITEM #lOCn) -ALL DISTRICTS "F" "G" COUNTY SANITATION DISTRICTS .. of ORANGE COUNTY, CALIFORNIA P. 0. BOX 8127 April 27, 1978 037 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92" (714) 540-2910 ~ TO: FROM: SUBJECT: . MEMORANDUM Wayne Sylvester Ted Hoffman Bid Specification No. A-091 . Three ( 3} on·e Ton· c·ab" ·&· Chas·sis (714) 962-24 ti Sealed bids were opened on April 25, 1978, for furnishing and delivering three (3) one ton cab· & chassis. The tabulations are as follows: Dealer ·Make Lo·ca·tton Bid Price Theodore Robins Ford Ford Costa Mesa $17,276.94 Santa Ana Dodge Dodge Santa Ana 17,490.00 McCoy Ford Ford Anaheim 17,970.82 Burch Ford Ford La Habra 18,151.89 Trans-West Ford Ford Fontana 20,342.39 It is recommended the award be made to Theodore Robins Ford, low bidder, for their bid proposal amount of $17,276.94 in- cluding sales tax. Sufficient fund~ have .. bee~~udgeted for these vehicles in the amount of $22 ,856. 00. ·· ·· ·-· Existing bodies on vehicles for replacement will be transferred to new~un s District forces. ~ V/ _,/i~~·~- Ted Ho fma Chief of Procurement & Property W.N.~~rke, Superintendent TH/yh AGENDA ITEM #10(E) -ALL DISTRICTS "G" ~ TLW:pj 05/03/78 "H-1" RESOLUTION NO. 78-81 ADOPTING REVISED GUIDELINES IMPLEMENTING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970 AS AMENDED A RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, AND 11 OF ORANGE COUNTY, CALIFORNIA, ADOPT- .ING REVISED DISTRICTS' GUIDELINES IMPLEMENTING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED, AND REPEALING GUIDELINES ADOPTED BY RESOLUTION NO. 77-1 * * * * * * * * * * * * * * * * WHEREAS, on the 12th day of January, 1977, pursuant to Resolution No~ 77-1, the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11 of Orange County did adopt Districts' Guidelines Implementing the California Environmental Quality Act, which Guideline~ were based upon State Environmental Guidelines promulgated by the Secretary of Resources; and, WHEREAS, Public Resources Code Section 21000 et seq. requires that local environmental procedures shall be consistent with State Environmental Guidelines; and, WHEREAS, from time to time, these Districts have here- tofore amended said District Guidelines to conform with changes in the California State laws and/or regulations; and, WHEREAS, the State Legislature adopted substantive changes to the California Environmental Quality Act of 1970, as amended, effective January 1, 1978. ~ /\GE~JDA ITEM #10 CF) -l\LL DISTRICTS "H-1" "H-2" NOW, THEREFORE, the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11 of Orange County, Californi~, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the Districts' "Guidelines Implementing the California Environmental Quality Act of 1970, as Amended", adopted by Resolution No. 77-1 on January 12, 1977, is hereby repealed and said Guidelines are of no further force and effect; and, Section 2. That the Distri_cts' "Guidelines Implementing the California Environmental Quality Act of 1970, as Amended", dated May 1, 1978, a copy of which is attached hereto and by reference incorporated herein, be, and is hereby approved and adopted for the Districts. PASSED AND ADOPTED at a regular meeting held May 10, 1978. -2- AGENDA ITEM #10(F) -ALL DISTRICTS "H-2" RESOLUTION NO. 78-82 AU1HORIZING EXECUTION OF EASEMENT DEED TO CITY OF HUNTINGTON BEACH RE 1\11 DENI NG AND IMPROVEMENT OF HAMILTON STREET BRIDGE CROSSING A RESOLUTION OF TIIE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11 OF ORANGE COUNTY, CALIFORNIA, AUTHORIZING EXECUTION OF EASEMENT DEED TO CITY OF HUNTINGTON BEACH IN CONNECTION WITii THE WIDENING AND IMPROVEMENT OF HAMILTON STREET BRIDGE CROSSING * * * * * * * * * * * * * The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That certain Easement Deed dated May 10, 1978, wherein a slope · easement of approximately 600 square feet on the Districts' 30-foot utility corridor, is heneby granted to the City of Huntington Beach in order to provide access \_,,I to the Santa Ana River which was blocked by the City's widening and improvement of the Hamilton Street bridge crossing; and, Section 2. That the real property over which said easement is granted is more particularly described and sho'l.ffl on Exhibits "A" and "B", attached hereto and made a part of this resolution; and, Section 3. That said Easement Deed is hereby granted for no fee; and, Section 4. That the Chairman and Secretary of the Board of Directors of Cotmty Sanitation District No. I be authorized and directed to .execute said ·Easement Deed on behalf of itself and County Sanitation Districts Nos. 2, 3, 5, 6, 7 and 11. PASSED AND ADOPTED at a regular meeting held May 10, 1978. AGENDA ITEM #lOCG) -ALL DISTRICTS II J" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER GRANT NO. C-06-1073-110 ~~~~~~~~~~~ C.O. NO. 7 ~~~~~---~~~~~~~ CONTRACTOR: Pasca 1 & Ludwig, Inc. DA TE Apr i 1 28, 1978 ---~------~~~---~~~~---~---- JOB: FLOOD WALL AND SITE DEVELOPMENT -75 MGO of Improved Treatment at Plant 2 -P2-23-1 Amount of this Change Order (ADD) (~E~crlIX) $ 11, 376. 10 In accordance with contract provisions, the following changes in the contr~ct and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. flt. The contractor provided 2_11 asphalt concrete on natural and installed utilities for the first phase of site preparation for Districts• Administrative Office trailer complex at Plant No. 2. B. C·. Total cost for this added work $2,956.60 Original structural sections for paving were determined to be insufficient to withstand unusual construction equipment loadings from subsequent work to be performed in contracts following P2-23-l with the subgrade material encountered during construction. The sections were revised to accorrmodate changed subgrade conditions at the Banning and Bushard entrances. Time extension of 22 days. Total cost for this added work $5,000.00 A revision was made to pipe support systems on the 611 and 10 11 sludge lines in Harris and Hazel Tunnels including adding pipe anchor straps and changing the specified unistrut pipe supports. The pipe supports as specified were inadequate to support the imposed loads of the lines during their design operation. Field changes were directed to correct these conditions. Time extension of 26 days. Total cost for this added work $1,892.00 D. Mechanical piping supports as shown on the original contract drawings did not provide for required anchorage necessary for interim operation of sludge lines prior to installation of bar screens by District forces. Field directed modifi- cations were ordered to secure system until screens are installed at a later date. Total cost for this added work $1,125.00 E. Sea 1 er was added to the redwood pane 1 s in gates at Banning and Bushard entrances. Total cost for this added work $ 402.50 F. Because of inclement weather, the contractor is granted 17 days extension of contract time. "K-1" AGENDA ITEM #!OCH) -ALL DISTRICTS "K-1" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P.O. BOX 8127 -10844 ELLIS. AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 GRANT NO.~_C_-_06_-_1_0~73~_-_1_1_0 ____ ~ C.O. N0.~ __ 7 ____________ ~--- CONTRACTOR: Pascal & Ludwig, Inc. DATE April 28, 1978 --~--~-'---~----~------- JOB: FLOOD WALL AND SITE DEVELOPMENT -75 MGD of Improved Treatment at Plant 2 -P2-23-1 Summary of Contract Time: Item B: I tern C: Item F: 22 Calendar Days for this added work 26 Calendar Days for this added work 17 Calendar Days for weather delays Total Time Extensions this Change Order:. 65 Calendar Days Contract Time Adjustments: Original Contract Date Original Contract Time Original Completion Date Time Extension this C.O. Total Time Extension Revised Contract Time Revised Completion Date May 18, 1977 180 Calendar Days November 13, 1977 65 Calendar Days 177 Calendar Days 357 Calendar Days May 9, 1978 Original Contract Price Prev. Auth. Changes This Change (ADD) (liiMXI) Amended Contract Price Board authorization date: May 10, 1978 Approved: $ 2,268,420.00 $ lt,910.72 $ 11,376. 10 $ 2,284,706.82 COUNTY SANITATION DISTRICTS of Orange County, California By~~----~~------~~~---~--~ Chief Engineer Contractor "K-2" AGENDA ITEM #lO(H) -ALL DISTRICTS "K-2" COUNTY 51\NlT/\TlON DISTRJClS OF ORANG[ COUNTY P.O. BOX 8127 -l08'1 1t ELLIS AVUHJE FOUNT Al N VALLEY, .CJ\L I FORNI A 9 2 l 0 8 GR J\N T N 0 • C -O 6 -I 0 73 -1 I O C .O. N0.! __ 8 ____ ----~ . CONTRACTOR: Pclscc'.ll & Ludwig, Inc. ~~--~---~~~-- OATE ____ Apri 1 1~_, __ 1~78 ____ _ ~----J® .. • FLOOD WALL AND SITE DEVELOPMENT -75 MGD of lmprov~d Treatment at Plilnt 2 P2-23-J Amount of this Change Order (~~~) (DEDUCT) $~2}_· 74_) ___ _ In accord~ncc with contr~ct provisions, the following chnngcs in tf1c contr~ct and/or contract work arc hereby authorized and as compensation therefor, the following additions to or deductions from the contract price arc hereby approved. ITEM -A-The compacted fill material for the berms along the flood wall was obtained fron on-site sludge beds rather than the Santa Ana Riverbed. This m.:iterial \-1as tested for compatibility of specified soil amendments lo those required by subsequent agricultural analysis. The amendments were modified as a result of this testing and the planting requirements \-Jere also modified. No time extensions requested. Total cost this change ADD $ 1,648.68 -.;-, · 8. A portion of the required. irrigation system was omitted from contract drawings c. south of Plant 2 Main Entrance. This system had to be extended to cover specified planting. No time extension requested. Total cost this change ADD $ 754.89 Credit for variations in quantities of specified tree sizes furnished along the berm behind the flood wall. Twenty-inch box trees were not available in the numbers required for the project. No time extensions requested. Total credit this change CREDIT $13,945.36 ·o. The addition of 206 15-gallon trees in areas not specifically shown on the contract drawings; specifically between Stations 5+80 and 3+46. Total cost this change ADD $10,218.05 TOTAL CONTRACT PRICE CHANGE THIS CHANGE ORDER -CREDIT ($1,323.74) No time extensions with this Change Order. Board authorization date: M~y 10, 1978 ·By __________________________ ~----- Contractor Original Contract Price $ __ 2_,_2_6_8_,4_2_0_._o_o ___ _ Prev. Auth. Changes $ 16,286.82 ----~------~--- Th is Change ~OO'J (DEDUCT) $ (1,323.74) -----~--~------------ Amended Contract Price $ 2 ,283, 383 .oa· Approved: COUNTY SANITATION DISTRICTS OF Orange County, California By ____ ~-----------~--~~--~--- Chief Engineer ~'L'' AGENDA ITEM #10(1) -ALL DISTRICTS "L" ~· COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -108~4 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER GRANT NO. C-06-1073-110 -------- c.o. N0.~_9 ____ ~------------- CONTRACTOR:~~Pa_s_c_a_l __ &_L_u_d_w_i~g~,~'"-c_. __________ __ DATE~------A~p~r_i_1 __ 28~, __ 1~97~8 _________ _ JOB: FLOOD WALL AND SITE DEVELOPMENT -75 MGD of Improved Treatment at Plant 2 -P2-23-1 Amount of this Change Order (ADD) {DEDUCT) $ (3,515.00) In accordance with contract provisions, the following changes in the contr~ct and/or contr~ct work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. I ADJUSTMENT OF QUANTITIES Contract I tern (A) Additional ovcrexcavation and gravel refill -Bushard Enirance Add 50 c.y. at $9.00/c.y. $450.00 (8) Additional paving at Road 11 G11 intersection with Hazel Tunnel (D) Add 1450 sf at 0.70 sf $1,015.00 Deleted compacted fill along Road 11 A11 along Santa Ana River Channel Deduct 3320 c.y. at $1.50 c.y.{$4,980.00) TOTAL DEDUCT ($3,515.00) Original Contract Price $ 2, 26S., 420. 00 Prev. Auth. Changes $ 14,963.08 This Change (An~ {DEDUCT) $ (3,515.00) Amended Contract Price $ 2 , 2 79 , 86 8 . 0 8 Board authorization date: May 10, 1978 Approved: ·~ •By ----------------------~--~~~-- Contractor COUHTY SANITATION DISTRICTS OF Orange County, California Chief Engineer "M" AGE~DA ITEM #lO(J) -ALL DISTRICTS "M" RESOLUTION NO. 78-83 ACCEPTING JOB NO. P2-23-1, AS COMPLETE A RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11 OF ORANGE COUNTY, CALIFORNIA, ACCEPTING JOB NO. P2-23-l AS COMPLETE, AND APPROVING FINAL CLOSEOUT AGREEMENT * * * * * * * * * The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the contractor, Pascal & Ludwig, Inc., has complet~d the work in accordance with the terms of the contract for FLOOD WALL AND SITE DEVELOPMENT FOR 75 MGD IMPROVED TREATMENT AT PLANT NO. 2, JOB NO. P2-23-l, on the 9th of May, 1978; and, Section 2. That by letter, John Carollo Engineers, Districts' Engineers, have recommended acceptance of said work as having been completed in accordance with the terms of the contract; and, Section 3. That the Chief Engineer of the Districts has concurred in said engineer's recommendation, which said recommendation is hereby received and ordered filed; and, Section 4. That Flood Wall and Site Development for 75 MGD Improved Treatment at Plant No. 2, Job No. P2-23-l, is hereby accepted as complete in accordance with the terms of the contract therefor, dated May 18, 1977; and, Section 5. That the Chairman of District No. I is hereby authorized and directed to execute a Notice of Completion therefor; and, Section 6. That the Final Closeout Agreement with Pascal & Ludwig, Inc., setting forth the terms and conditions for acceptance of Flood Wall and Site Development for 75 MGD Improved Treatment at Plant No. 2, Job No. P2-23-l, is hereby approved; and, "N-1" AGENDA ITEM #10(K) ALL DISTRICTS "N-1" Section 7. That the Chairman and Secretary of the Board of Directors of i..,,_; County Sanitation District No. 1 are hereby authorized and directed to execute said agreement on behalf of itself and County Sanitation Districts Nos. 2, 3, 5, 6, 7 and 11. PASSED AND.ADOPTED at a regular meeting held May 10, 1978. ~'N-2~' AGENDA ITEM #10(K) -ALL DISTRICTS "N-2" "0" RESOLUTION NO. 78-84 APPROVING PLANS AND SPECIFICATIONS FOR MODIFICATION OF EXISTING SLUDGE HOPPER OUTLET PORT AT RECLAMATION PLANT NO. 1, JOB NO. PW-066 A RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 and 11 OF ORANGE COUNTY, CALIFORNIA, APPROVING PLANS AND SPECI- FICATIONS FOR MODIFICATION OF EXISTING SLUDGE HOPPER OUTLET PORT AT RECLAMATION PLANT NO. 1, JOB NO. PW-066 * * * * * * * * * * * * * * * * The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the detailed plans, specifications and contract documents this day submitted to the Boards of Directors by the Districts' Chief Engineer for MODIFICATION OF EXISTING SLUDGE HOPPER OUTLET PORT AT RECLAMATION PLANT NO. 1, JOB NO. PW-066, are hereby approved and adopted; and, Section 2. That the Secretary be authorized and directed to advertise for bids for said work pursuant to the provisions of the Health and Safety Code of the State of California; and, Section 3. That said bids will be received until 11:00 a.m., June 1, 1978, at which time said bids will be publicly opened and read; and, Section 4. That the Secretary of the Boards and the Districts' Chief Engineer be authorized to open said bids on behalf of the Boards of Directors. PASSED AND ADOPTED at a regular meeting held May 10, 1978. ACiENDA ITEM #10(L) -ALL DISTRICTS "O" "P" County Sanatation Districts of Orange County California P.O. Box·8127 10844 Ellis Avenue Fountain Valley, CA. 92708 Attention: Board of Directors Dear Sirs: April 13, 1978 I request annexation of my property at 315 South Mohler Drive, Anaheim to County Sanatation District #2. Enclosed please note a copy of my property deed. JC:ac Enclosure John J. Carusillo 315 S. Mohler Dr. Anaheim, CA. 92807" (714) 637-1813 .AGENDA ITEM #lO(N) -DISTRICT 2 "P" "Q" L~'2' --U~ anaheim hills, inc. April 6, 1978 Board of Directors of County Sanitation District No. 2 10844 Ellis Avenue Post Office Box 8127 Fountain Valley, CA 92708 Regarding: REQUEST FOR ANNEXATION Gentlemen: Texaco Anaheim Hills Inc., respectfully request the annexation of that certain 0.755 acres of real property, owned by us and described in the legal description and map, Exhibit "B" enclosed herein, into Sanitation Dis- trict No. 2. Also enclosed are checks in the amount of _ .$500.00 for the annexation filing fee, $25.00 for L.A.F.C. and $9.5.00 for Board of Equalization. A copy of the environmental impact (EIR-80) for Anaheim Hills Development was transmitted to you in July, 1974 for Anaheim Hills Annexation No. 2, along with a supple- ment to EIR-80. Very: truly yours, AGENDA ITEr1 ~~lO(o) -DISTRICT 2 380 ANMIEIM HILLS AOAO, ANAH(;IM, CALIFOUNIA 9,807, PHONE 171419!>8·2000 "(J" ":I "R-1" RESOLUTION NO. 78-85-2 MAKING A NEGATIVE DECLARATION RE RICHFIELD SUB-TRUNK, CONTRACT NO. 2-19 A RESOLUTION OF TIIE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY, CALIFORNIA, MAKING A NEGATIVE DECLARATION RE RICHFIELD SUB-TRUNK, CONTRACT NO. 2-19, AND PROVIDING FOR NOTICE THEREOF * * * * * * * * * * * * The Board of Directors of County Sanitation District No. 2 of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the project concerning which this determination is made is described as follows: RICHFIELD SUB-TRUNK, CONTRACT NO. 2-19 Section 2. That, whereas, an Initial Study, which said study is attached hereto as Exhibit "A", of the environmental effects of said project has been undertaken and completed by the District, and the results thereof have been reviewed by the Board; and, Section 3. That for the following reasons, it is hereby found that said proj'ect will not have a significant effect on the environment: (a) It is not in conflict with environmental plans and goals that have been adopted by the conununity where the project is to be located. (b) It does not have a substantial and demonstrable aesthestic effect. (c) It will not substantially effect a rare or endangered species of animal or plant, or habitat of such a species. (~) It does not cause substantial interference with the movement of any resident or migratory fish or wildlife species. (e) It does not breach any published national, state or local standards relating to solid waste or litter control. . AGENDA ITEM #lQ(p) -DISTRICT 2 "R-1" "R-2" (f) It will not result in a substantial detrimental effect on air or water quality, or on ambient noise levels for adjoining areas. (g) It does not involve the possibility of contaminating a public water supply system or adversely affecting ground water. (h) It could not cause substantial flooding, erosion or siltration. (i) It could not expose people or structures to major geologic hazards. (j) It is not likely to generate growth. Section 4. That the Secretary be, and is hereby authorized and instructed to file a certified copy of this resolution and of the aforesaid Ini tfa.l Study at the District's office to be available for public inspection and copying. PASSED AND ADOPTED at a regular meeting held May 10, 1978. AGENDA ITFM #10(p) -DISTRICT 2 -2- ' "R-2" . l.._,I INITIAL STUDY EVALUATION OF ENVIRONMENTAL IMPACTS This form shall be completed to comply with the Guidelines Implementing the California Environmental Quality Act of 1970 As Amended and as adopted by the County Sanitation Districts Nos. 1, 2. 3, S, ~· 7 and 11 of Orange County, California, dated January 12, 1977. ·_Title and Location of Project Richfield and Orchard Suh-trunks, !;anitation OjstTic~ . . No. 2, located on Richfield Road and Kellogg Drive between Orangethorpe Avenue and La Palma Avenue in the City of Anaheim. . Desc~iption of Project The purpose is to relieve the Atwood Subtrunk and direct flaws to the Santa Ana River Interceptor, The Richfie.ld_5nbtrnnk i ~ 24.,5 I F •'£ 39" VCP and 890 L. F. of 24" VCP. The Orchard Snhtnmk j s 1502 L, F, of 27" VCP and ".,/ 450 L. F. of 24·u vcp • GUIDELINES ;1~ Does the proposed activity qualify as a project as defined in Section 2S? • Yes_x_ No __ (If activity does not qualify as project 1 do not complete remainder of form) 2. Does the project qualify as: .a. b. c. d. e. Ministerial (Section SJ Yes No x Emergency (Section 13) Yes__ No _x_ A ~easibility or planning study (Section 31) Yes No_x_ . Categorically exempt pursuant to Article 8 of the State Guidelines (Section 42) Yes_ No_!. Involves another agency which constitutes the lead agency. (Section 33) Yes_ No x (If yes has been checked for any of the above, an Environmental Impact Assessment/Environmental Impact Report or Negative Declaration need not be prepared. Complete and certify Exhibit A as set forth in Guidelines Manual.) -...,,,_;' "R-3" . AGENDA ITEM #!Q(p) -DISTRICT 2 EXHIBIT "A-.1" "R-3" ··,-1 ·~: I I . ., I . I ~ . If there is no affinnativc action to Item 2 above, complete the following: 3. Initial study procedures A. Evaluating Environmental Sign~ficanc~ (See Section 32) ' 1. Will the project have any significant effect on the environment as per the following: a. Is it in conflict with environmental plans and goals that have been adopted by the community where the project is to be located? Yes No _z_ b. Does it have a substantial and demonstrable aesthetic effect? Yes____ No__!_ c. Will it substantially effe~t a rare or endangered species of animal or plant~ or haqi~at of such a species? Yes __ No x d. Does it cause substantial interference with the movement of any resident or migratory fish or wildlife species? Yes No x e. Does it breach any published national, state or local standards relating to solid waste or litter control? Yes No x £: Will it result in a substantial detrimental effect on air or water quality, or on ambient noise levels for adjoining areas? Yes No --A.· g. Does it involve the possibility of contaminating a public water supply system or adversely affecting ground water? h. i. Yes No ___z...· . Could it cause substantial flooding, erosion or siltation? Yes · No x --. Could it.expose people or structures to.major geologic hazards? Yes__ No ·x j. Is it likely to generate growth? Yes No..!_ If the answer is yes to any of the above, destribe in detail. . . • If there is affirmative action on any of the foregoing, an Environmental Impact. Report m~y be required. .4. • • If there is no significant impact as set forth in Item 3, a through j, a Negative Declaration shall be prepared in accordance with Exhibit C as shown in the "Guidelines Implementing the California Environmental Quality Act.of 1970 as Amended" . "R-4" AGE~pA ITEM #lp~\(81 ;: »)_~T.R I C:T 2 . ·"R-4" . -.. • S. If an Environmental Impact Report is required. explain below procedures in caus~ng preparation of same. Recommend Boa~d ~o instruct staff to prepare a Negative Declaration and file -·--for a 10-day pubUc .review period prior to Roard cons.id~+ation .• 7 .· . , '~. ;/,/j <~--{> Evaluation made by / // )/>" ,,,~,.~ /,./ / / ... -/,,,."' · /.,,/ ~· "R-5" · Signature ' Dennis M. Reid. Senior Engineer. AGE~DA ITEM #lQ(p) DISTRICT 2 EXHIBIT "A-3"· 9/7/77 Date "R-5" RESOLUTION NO. 78-86-2 APPROVING PLANS AND SPECIFICATIONS FOR RICHFIELD SUB-TRUNK, CONTRACT NO. 2-19 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR RICHFIELD SUB-TRUNK, CONTRACT NO. 2-19 * * * * * * * * * * * * * * The Board of Directors of County Sanitation District No. 2 of Orange County, California, DOES HEREBY RESOLVE, DETERMINE, AND ORDER: Section 1. That the detailed plans, specifications and contract documents this day submitted to the Board of Directors by Lowry & Associates, District's Engineers, for construction of RICHFIELD SUB-TRUNK, CONTRACT NO. 2-19, are hereby approved and adopted; and, Section 2. That the Secretary be authorized and directed to advertise for bids for said work pursuant to the provisions of the Health and Safety Code of the State of California; and, Section 3. That the General Manager be authorized to establish the date and time at which said bids will be publicly opened and read; and, Section 4. That the Secretary of the Board and the District's Engineers be authorized to open said bids on behalf of the Board of Directors. PASSED AND ADOPTED at a regular meeting held May 10, 1978. AGENDA ITEM #lQ(Q) -DISTRICT 2 .~ RESOLUTION NO. 78-87-2 MAKING.A NEGATIVE DECLARATION RE ORCHARD (KELLOGG) SUB-TRUNK, CONTRACT NO. 2-20 . . ~ • j . ~ ! l ~ ' A RESOLUTION OF TI-IE BOARD OF DIRECTORS OF COUNTY SANITATION· DISTRICT NO. 2 OF ORANGE COUNTY·, CALIFORNIA, MAKING A NEGATIVE DECLARATION RE ORCHARD (KELLOGG) SUB-TRUNK, CONTRACT NO. 2-20, AND PROVIDING FOR NOTICE nlEREOF * ~ * * * * * * * * * * * 1be Board of Directors of County Sanitation District No. 2 of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. 'lbat the project concerning which this determination is made ·is described as follows: ORCHARD (KELLOGG) SUB-TRUNK, CONTRACT NO. 2-20 Section 2. That, whereas, an Initial Study, which said study is attached hereto as Exhibit "A", of the environmental effects of said project has been \._/ tmdertaken and completed by the District, and the results thereof have been reviewed by the Board; and, "T-1'~ Section 3. 1bat for th~ following reas9ns, it is hereby found that said project will not have a significant effect on the environment: (a) It is not in conflict with environmental plans and goals that have been adopted by the .community where the project is to be located •. ~ (b) It does not have a substantial and demonstrable aesthetic effect. (c) It will not substantially effect a rare or endangered species of anim_al or plant, ·or habitat of such a species. (d) It does not cause substantial interference with the movement of any resident or migratory fish or wildlife·species. (e) It does not breach any published national, state or local standards relating to solid waste or litter control. ACiENDA ITEr1 #10(R) -DISTRICT 2 "T-1" (f) It will not result in a substantial detrimental effect on air or water quality, or on ambient noise levels for adjoining areas. (g) It does not involve t~e possibility of contaminating a public water supply system or adversely affecting ground water. (h) It could not cause substantial flooding, erosion or siltration. (i) It could not expose people or structures to major geologic hazards. (j) It is not likely.to generate growth. Section 4. 111.at the Secretary be, and is hereby authorized and instructed to file a certified copy of this resolution .and of the aforesaid Initial Study at the District's office to be available for.public inspection and copying. "T-2". PASSED AND ADOPTED at a regular meeti.ng held May 10, 1978. • AGENDA ITEM #10(R) -DISTRICT 2 -2- ' "T-2" INITIAL STUDY EVALUATION OF ENVIRONMENTAL IMPACTS . This form shall be completed to comply with the·. Guidelines Implementing the California Environmental Quality Act of 1970 As-Amended and as adopted by the County Sanitation Districts Nos. 1, 2. 3, S, 6~ 7 and 11 of Orange County, California. dated January 12. 1977. · Title and Location of Project Richfield and Orchard Suh-trunks, Sanitation Distric"" . . No. 2, located on Richfield Road and Kellogg Drive between Orangethorpe Avenue and La Palma Avenue in the City of Anaheim. -----------------------------------------------------------------------------· Dcs~ription of Project The purpose is to relieve the Atwood Subtrunk and direct flaws to the Santa Ana River Interceptor, The Richfield Subtnmk ·; s 2475 I. E cf 3Y" VCP and 890 L.F. of 24" VCP. · The Orchard Snbtrunk is 1502 L.F, of 27" VCP and '.-1 450 L. F. of 24" vcp ..... ~) .. GUIDELINES ~1. Does the proposed activity qualify as a project as defined in Section 2S? • Yes__x_ No __ (If activity does not qualify as project~ do not complete remainder of fQrm) 2. Does the project qualify as: a. Ministerial (Section SJ Yes No x b. Emergency (Section 13) Yes_ No_x_ c. A ~easibility or planning study (Section 31) Yes~ ·. No_x_ d. Categorically exempt pursuant to Article 8 of the State Guidelines (Section 42) Yes__ No~ e.. Involves anothe.r agency which constitutes the lead. agency. (Section :..3~l-.:•.: ... :·· Yes No x -(If yes has been checked for any of the above, an Environmental Impact ~scssment/Environmental Impact Report or Negative Declaration need not be prepared. Complete and certify Exhibit A as set forth in Guidelines Manual.) "T-3" AGENDA I.TEM #10(R) DISTRICT 2 "T-3" EXHIBIT "A-.1" If there is no affinnative action to Item 2 above, complete the following: 3. Initial study pro~cdures A. Evaluating Environmental Sign~ficance (Sec Section 32) , 1. Will the project have any significant effect on the environment as per the following: a. Is it in conflict with environmental plans and goals that have been adopted by the community where the project is to be located? Yes No __!._ b. Does it have a substantial and demonstrable aesthetic effect? Yes_ No_!_ c. Will it substantially effect a rare or endangered species· of animal or plant, or hapitat of such a species? Yes __ No x d. Does it cause substantial interference with the movement of any resident or migratory fish or wildlife species? Yes No x · e. Does it breach any published national, state or local standards relating to solid waste or litter control? Yes No x f: Will it result in a substantial detrimental effect on air or water quality, or on ambient noise levels for adjoining areas? Yes No ~X-· g. Does it involve the possibility of contaminating a public water supply system or adversely affecting ground water? h. i. Yes No __..!.·· . Could it cause substantial flooding, erosion or siltation? Yes No x -· Could it expose people or structures "to major geologic hazards? Yes ~-No ...:..!.._ ;. Is it likely to generate growth? Yes No~ If the answer is yes to any of the above, describe in detail • .. If there is affirmative action on any of the foregoing, an Environmental Impact. Report may be required. . 4. ' If there is no significant impact as set forth in Item 3, a through j, a Negative Declaration shall be prepared in accordance with Exhibit C as shown in the "GuidcU ncs Impl cmenting the California Environmental Quality Act of 1970 as Amended" "T-4" AGENDA ITEM #10(R) -DISTRICT 2 "T-4" · EXHIBIT "A-2" .. . s. · If an Environmental Impact Report is required, explain below procedures in causing preparation of same. Reconunend Board to instruct staff to prepare a Negative Decl~ration and file for a 10-day public review period prior to Board consideration .· 7 - // . c:'f;,:4 <.,?. Evaluation made by / //)/;N ,,~~.... // / / /~/ 9/7/77 Signature I Dennis M. Reid, Seni6r Engineer Date . . "T-5" AGENDA ITEM #10(R) -DISTRICT.2 "T-5" EXHIBIT "A-3" · II lJ" RESOLUTION NO. 78-88-2 APPROVING PLANS AND·SPECIFICATIONS FOR ORCHARD (KELLOGG) SUB-TRUNK, CONTRACT NO. 2-20 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR ORCHARD (.KELLOGG) SUB-TRUNK, CONTRACT NO. 2-20 * * * * * * * * * * * The Board of Directors of County Sanitation District No. 2 of Orange County, California, DOES HEREBY RESOLVE, DETERMINE, AND ORDER: Section 1. That the detailed plans, specifications and contract documents this day submitted to the Board of Directors by Lowry & Associates, District's Engineers, for construction of ORCHARD (KELLOGG) SUB-TRUNK, CONTRACT NO. 2-20, are hereby approv~d and adopted; and, Section 2. That the Secretary be authorized and directed to advertise for bids for said work pursuant to the provisions of the Health and Safety Code of the State of California; and, Section 3. That the General Manager be authorized to establish the date and time at which said bids will be publicly opened and read; and, Section 4. That the Secretary of the Board and the District's Engineers be authorized to open said bids on behalf of the Board of Directors. PASSED AND ADOPTED at a regular meeting held May 10, 1978. AGENDA ITEM #lOCs) -DISTRICT 2 "U" "V" RESOLUTION NO. 78-89-2 AUTHORIZING ACCEPTANCE OF GRANT DEED FROM CITY OF PLACENTIA RE CONTRACT NO. 2-19 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY, CALIFORNIA, AUTHORIZING ACCEPTANCE OF GRANT DEED FROM CITY OF PLACENTIA RE CONTRACT NO. 2-19 . ************* The Board of Directors of County Sanitation District No. 2 of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That certain Grant Deed dated March 21, 1978, wherein an easement in the vicinity of Richfield Road between Orangethorpe Avenue and the Atwood Channel for sanitary sewer purposes is granted to County Sanitation District No. 2, is hereby accepted from the City of Placentia; and, Section 2. That the real property over which said easement is granted is more particularly described and shown on Exhibits "A" and "8", attached hereto and made a part of this resolution; and, Section 3. That said easement is granted in connection with construction of Richfield Sub-Trunk, Contract No. 2-19; and, Section 4. That said Deed is granted at no cost to the District; and, Section 5. That the Secretary of the Board of Directors of County Sanitation District No. 2 be authorized and directed to record said Grant Deed in the Official Records of Orange County, California. PASSED AND ADOPTED at a regular meeting held May 10, 1978 • • AGENDA ITEM #lOCr) -DISTRICT 2 "V" "W" RESOLUTION NO. 78-90-2 AlITHORIZING EXECUTION OF PIPE LINE LICENSE AGREEMENTS WITH THE KfCHISON, TOPEKA AND SANTA FE RAILWAY COMPANY RE CONTRACTS NOS. 2-19 AND 2-20 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY, CALIFORNIA, AUTHORIZING EXECUTION OF PIPE LINE LICENSE AGREEMENTS WITH THE ATCHISON, TOPEKA AND SANTA FE RAILWAY COMPANY IN CONNECTION WITH CONSTRUCTION OF CONTRACTS NOS. 2-19 AND 2-20 * * * * * * * * * * * * * The Board of Directors of County Sanitation District No. 2 of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the certain Pipe Line License Agreements, dated .March 1, 1978, wherein The Atchison, Topeka and Santa Fe Railway Company grants to County Sanitation District No. 2 the right to construct the Richfield Sub-Trunk, Contract No. 2-19, through The Atchison, Topeka and Santa Fe Railway Company right-of-way in the vicinity of Richfield Road, southerly of Orangethorpe Avenue; and to construct the Orchard (Kellogg) Sub-Trunk, Contract No. 2-20, through their right-of-way in the vicinity of Kellogg Drive, southerly of Orangethorpe Avenue, are hereby approved and accepted; and, Section 2. That payment in the amount of $300.00 ($150.00 for each License) for said right-of-way is hereby authorized; and, Section 3. That the Chairman and Secretary of the District are hereby authorized and directed to execute said Pipe Line License Agreements on behalf of the District, in form approved by the General Counsel. PASSED AND ADOPTED at a regular meeting held May IO, 1978. AGENDA .ITEM #lO(u) -DISTRICT 2 "W" RESOLUTION NO. 78-92-3 MAKING A NEGATIVE DECLARATION RE WESTSIDE FORCE MAIN, SECOND UNIT, CONTRACT NO. 3-13-1 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 3 OF ORANGE•COUNTY, CALIFORNIA, MAKING A NEGATIVE DECLARATION RE WESTSIDE FORCE MAIN, SECOND UNIT, CONTRACT NO. 3-13-1, AND PROVIDING FOR NOTICE THEREOF * * * * * * * * * * * * * * * 1be Board of Directors of County Sanitation District No. 3 of Orange Co\Dlty, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: ~ i ~ I' 1 ,,. • ., Section 1. That the project concerning which this determination is made is described as follows: WESTSIDE FORCE MAIN, SECOND UNIT, CONTRACT NO. 3-13-1 Section 2. That, whereas, an Initial Study, which said study is attached hereto as Exhibit "A", of the environmental effects of said project has been ~ undertaken and completed by the District, and the results thereof have been "X-1" reviewed by the Board; and, Section 3. That for the following reasons, it is hereby found that said project will not have a significant effect on the environment: (a) It is not in conflict with environmental plans and goals that have (b) (c) been adopted by the community where the project is to be located • • It does not have a substantial and demonstrable aesthestic effect. It will not substantially effect a rare or endangered species of anim~l or plant, or habitat of such a species. (d) It does not cause substantial interference with the movement of any resident or migratory fish or wildlife· spe.cies. (e) It does not breach any published national, state or local standards relating to solid waste or litter control. AGENDA ITEM #lO(v) -DISTRICT 3 "X-1" "X-2" (f) It will not result in a substantial detrimental effect on air or wat"er quality, or on ambient noise levels for adjoining areas. (g) It does not involve the possibility of contaminating a public water supply system or adversely affecting ground water. (h) It could not cause substantial flooding, erosion or siltration. (i) It could not expose people or structures to major geologic hazards. (j) It is likely to generate growth. The proposed project will accommodate existing and approved developments in Seal Beach, Los Alamitos, Cypress and La Palma that have already been through the CEQA process. Section 4. That the Secretary be, and is hereby authorized and instructed to file a certified copy of this resolution and of the aforesaid Initial Study at the District's office to be available for public inspection and copying. PASSED AND ADOPTED at a regular meeting held May 10, 1978. /\GENDA ITEM #lO(v) -DISTRICT 3 -2- "X-2" ... INITIAL STUDY EVALUATION OF ENVIRONMENTAL IMPACTS 11tis form shall be completed to comply with the Guidelines Implementing the California Environmental Quality Act of 1970 As Amended and as adopted by the County Sanitation Districts Nos. 1, 2, 3, S, 6, 7 and 11 of Orange County, California, dated January 12, 1977. Title and Location of.Project ---------------------~~~----------~----~~~- Westside Force. Main, Second Unit, Contract No. 3-13-1 .. Desc,::iption of Project The proposed project consists of a 30" force main running from the Seal Beach Pump Station at Seal Beach Blvd. along _Westlt}inster Blvd. to Rancho St. 1n Westminster. The ·line will have "'-' a rated capacity of 19 MGD. \.,,,,,,/ GUIDELINES .1. Does the proposed activity qualify as a project as defined in Section 2S? · Yes X No (If activity does not qualify as project, do not complete remainder of form) 2. Does the project qualify as: a. Ministerial (Section SJ Yes No X b. Emergency (Section 13) Yes__ No X c. A feasibility or planning study (Section 31) Yes No X - d. Categorically exempt pursuant to Article 8 of the State Guidelines (~ection 42) Yes____ No X e. Involves another agency which constitutes the lead agency (Section 33) Yes No X -(If yes hns been checked for any of the above, an Environmental Impact ·Assessment/Environmental JQpact Report or Negative Decl~ration need not b~. prepared. Compl etc and certify Exhibit A as set forth in Guidelines Mam.>~l.) . ."X-3" AGENDA ITEM #lO(v) -DISTRICT 3 "X-3" EXHIBIT "A-1 11 • If there is no affirmative action to Item 2 above, complete the following: 3. Initial study pro~edures A. Evaluating Environmental Significance (See Section 32) , 1. Will the project hnve any significant effect on the environment as per the iollowing: a. Is it in conflict with environmental plans and goals that have been adopted by the community where the project is to be located? Yes No X b. Does it have a substantial and demonstrable aesthetic effect? Yes No X c. Will it substantially effect a rare or endangered species· of animal or plant, or habitat of such a species? Yes No X d. Does it cause substantial interference with the movement of any resident or migratory fish or wildlife species? Yes No X e. Does it breach any published national, state or local standards relating to solid waste or litter control? Yes No X £: Will it result in a substantial detrimental effect on air or water quality, or on ambient noise levels for adjoining areas? Y~s __ No X . g. Does it involve the possibility of contaminating a public water supply system or adversely affecting ground water? Yes No X ----h. Could it cause substantial flooding, erosion or siltation? Yes No X -. i. Could it expose people or structures "to major geologic hazards? Yes No X j. Is it likely to generate growth? Yes X No If the answer is yes to any of the above, des-cribe in detail. The prop~sed project.will accommodate existing and approved developments in Seal Beach, Los Alamitos, Cypress and La Palma that have already been through the CEQA process. If there is affirmative action on any of the foregoing, an Environmental Impact Report may be required. .. · 4. If there is no sir,nificant impact as set forth in Item 3, a through j, a Negative Declaration shall be prepared in accordance with Exhibit C a.s shown in the "Guidelines Ir:lplemcnting the California Environmental Quality Act of \,,.) 1970 as Amended" · "X-4" AGENDA ITEM #lOCvj DISTRICT 3 "X-Ll II . EXHIBIT "A-2" • ~ C> .... s. • .. "X-5" If zn Environmental Impact Report is required, ex1>lain below procedures in causing prcp~ration of same. Recommendation preparation of a Negative Declaration for the project based on the findings of the Environmental Analysis. . . • . . • . . AGENDA ITEM #lO(v) -DISTRICT 3 EXHIBIT "A-3" 3/31/78 Date . . . . . . • "X-5" f I COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -1084~ ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER GRANT NO. N/1\ -------~---~---------c. 0. NO. 3 ----------------~---------------CONTRACTOR: Kordick & Rados, A Joint Venture DATE April ?.7, 1~78 --~--------------~~~~---------- JOB: l<NOTT INTERCEPTOR, POR'l'ION OF REACH 7, CONTRACT NO. 3-20-3 Amount of this Change Order (ADD) (~~~~) $ 7,983.00 In accordance with contract provisions, the following changes in the contri)ct and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. REFERENCE: District's letter dated February 22, 1978. ADD: On the last contract (3-20-2), the Contractor installed the closure type joint-in accordance with the plans in lieu of a standard jqint. The design engineer assumed the standard joint was placed at the end of the previous project and designed this project (3-20-3) accordingly. Construct a field closure at the beginning of the project, at Station 668+50. The Contractor is hereby granted an extension of contract time for the above item: 5 calendar days SUMMARY OF CONTRACT TIME Original Contract Date Original Contract Time Original Completion Date Time Extension This Change Order Total Time Extension December 29, 1977 365 Calendar Days December 28, 1978 5 Calendar Days 5 Calendar Days 370 Calendar Days January 2, 1979 Revised Contract Time Revised Completion Date Original Contract Price Prev. Auth. Changes This Change (ADD) cxnarn:~ Amended Contract Price $7,983.00 $ 3,880,113.00 $ (4,949.00) $ 7,983.00 $ 3,883,147.00 Board authorization date: May l0, 1978 Approved: ·By --------------~--------~~------ Contructor COUIHY SAN IT AT I ON DISTRICTS OF Orange County, California By ____ ~~----------~~--~------- Chief Engineer "Y" AGEl'.JDA ITEM #J.O(w) -DISTRICT 3 "Y" "Z-1 11 May 3, 1978 ST AF F REPORT COUNTY SANITATION DISTRICTS of ORANGE COUNTY, CALIFORNIA P.O. BOX 8127 108•.C ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (71.c) 540-2910 (71 •) 962-2• 11 SEWER CONSTRUCTION IN DISTRICT NO. 3 KNOTT INTERCEPTOR -CONTRACT NO. 3-20-3 Contract No. 3-20-3 is the construction of a portion of the Knott Interceptor Sewer located in Knott Avenue from Lincoln Avenue to Orangethorpe Street in the City of Buena Park. This 72-inch reinforced concrete pipe sewer, which is approximately 10,050-feet in length, will be installed at an average depth of 16-feet. The Contractor, Kordick & Rados, closed Knott Avenue to through traffic on April 24, 1978 and, to date, has placed 250-feet of pipe. Work has gone smoothly, although there have been some problems with the ground conditions. Detours appear to be working well, and there have been no accidents attributable to the project. The Directors will recall there was a great deal of concern on the part of the merchants in the area regarding this construction. Districts' staff has been in constant contact with these merchants and both staff and the Contractor have endeavored to rectify their concerns as quickly as possible. Almost without exception, the merchants are pleased with the progress of the job and are most complimentary concerning the Contractor and the way in which the Districts' staff has been attuned to their needs and concerns. In addition to working with the merchants, the Contractor and staff have been working together to present a slide show and safety poster contest to the students of the elementary schools in the immediate area, as well as a slightly more advanced pro- gram to the two junior high schools affected. These are designed to acquaint the students with the large heavy equipment and the absolute necessity to stay away from the project from a·safety standpoint. To date, these programs have been very well received by both the students and the faculties of the participating schools. The estimated completion date for this project is December, 1978. ORANGETHORPE RELIEF TRUNK SEWER -CONTRACT NO. "3-22-1 A second interceptor sewer, the Orangethorpe Relief Trunk Sewer, ·Contract No. 3~22-1, is also currently under construction in the City of Buena Park. This 48-inch reinforced concrete pipe sewer is approximately 2,700-feet in length and will be installed in Orangethorpe Avenue between Western Avenue and Knott Avenue. . . AGENDA ITEM #lOCx) DISTRICT 3 ."Z-1" "Z-2" . Staff Report "Sewer Construction" May 3, 1978 Page Two The Contractor for this project, Pascal & Ludwig, Inc., has started pavement removal and the structure at Orangethorpe and Western Avenues is under construction. Detours on this job caused some problems in the beginning, but matters now seem to be settled in this area. The Districts' staff again provided those businesses in the path of construction with a letter regarding the project and a brief description of what will be taking place during the course of the job. As on the Knott Avenue project, these merchants have been given the names of people in the Districts' office to contact in case of problems and staff will be visiting some of those merchants as the job progresses. Estimated completion date for this project is August, 1978. AGENDA ITEM #lO(x) -DISTRICT 3 "Z-2" ·. .. "AA-1" RESOLtrrION NO. 78-93 MAKING A NEGATIVE DECLARATION RE SANTA ANA RIVER SIPHON AND PROVIDING FOR NOTICE THEREOF A RESOLUTION OF TIIE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 5 AND 6 OF ORANGE COUNTY, CALIFORNIA, MAKING A NEGATIVE DECLARATION RE SANTA ANA RIVER SIPHON AND PROVIDING FOR NOTICE THEREOF * * * * * * * * * * * * * * * * * The Boards of Directors of County Sanitation Districts Nos. 5 and 6 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the· project concerning which this determination is made is described as follows: SANTA ANA RIVER SIPHON Section 2. That, whereas, an Initial Study, which said study is attached hereto as Exhibit "A", of the environmental effects of said project bas been tmdertaken and completed by the Districts, and the results thereof have been reviewed by these Poards; and Section 3. That for the following reasons, it is hereby folDld that said project will not have a significant effect on the environment: (a) It is not in conflict with environmental plans and goals that have been adopted by the comrnuni ty where the pro.j ect is to be located. (b) It does not have a substantial and demonstrable aesthestic effect. (c) It will not substantially effect a rare or endangered species of animal or plant, or habitat of such a species. (d) It does not ·cause substantial interference with the movement of any resident or migratory fish or wildlife species. (e) It does not breach any published national, state or local standards relating to solid waste or litter control. AGENDA ITEM #lO(v) -DISTRICTS 5 ~·6 "AA-1" (f) It will not result in a substantial detrimental effect on air or·water quality, or on ambient noise levels for adjoining areas. (g) It does not involve the possibility of contaminating a public water supply system or adversely affecting ground water. (h) It could not cause substantial flooding, erosion or siltration. (i) It could not expose people or structures to major geologic hazards. (j) It is not likely to generate growth. Section 4. That the Secretary be, and is hereby authorized and instructed to file a certified copy of this resolution and of the aforesaid Initial Study at the Districts' office to be available for public inspection and copying. PASSED AND ADOPTED at a regular meeting held May 10, 1978. AGENDA ITEM #lOCv) -DISTRICTS 5 & 6 -2-. 'I INITIAL STUD'( EVALUATION OF ENVIRONMENTAL IMPACTS This fonn shall be completed to comply with the Guidelines Implementing the California Environmental Quality Act of 1970 As Amended and as adopted by the Cowtty Sanitation Districts Nos. l, 2. 3, 5, 6, 7 and 11 of Orange County, California, dated January 12. 1977. . Title and Location of Project Sanitation Distric.t No. 5 Santa Ana' River Siphon • . .. Desc}'"iption of Project Construction of a 33" siphon acros·s· the Santa Ana River bed --~~~~~~~~~~~..:.-~~~~--~~~~~~~~~~- ·~bove Pacific Coast Highway . .. . GUIDELINES .1. Does the proposed activity qualify as a project as defined in Section 2S? 2. """i • Yes X No (If activity does not qualify as project, do not complete remainder of form) Does a. b. c. d. e. the project qualify as: Ministerial (Section SJ Yes .Emergency (Section 13) Yes __ . No X No X A ~easibility or planning study (Section 31) Yes No X Categorically exempt pursuant to Article 8 of the State Guidelines (Section 42) Yes_ No X Involves another agency which constitutes the lead agency (Section 33) Yes No_x_ (If yes has been checked for any of the above, an Environmental Impact Assessment/Environmental Impact Report or Negative Declaration need not be prepared. Complete and certify Exhibit A as set forth in Guidelines Manual.) "AA-3" AGENDA ITEM #lO(v) -D.IST~ICTS 5 ·g, 6 "AA-3" . ·EXHIBIT "A-1" If there is no affirmative action to Item 2 above, complete the following: 3. Initial study procedures A. Evaluating Environmental Significance (Sec Section 32) ' 1. Will the project have any significant effect on the environment as per the £ollowi.ng: a. Is it in conflict with environmental plans and goals that have been adopted by the community where the project is to be located? Yes No X b. Docs it have .R.substantial and demonstrable aesthetic effect? Yes · No__x_ c. Will it substantially effect a rare or endangered species· of animal or plant, or habitat of such a species? Yes ~-No X d. Docs it cause substantial interference with the movement of any resident or migrato.ry fish or wildlife species? Yes No X e. Does it breach any published national, state or local standards relating to solid waste or litter control? Yes No _x_ f: Will it result in a substantial detrimental effect on air or water quality, or on ambient noise levels for ~djoining areas? Yes No X . -.- g. Does it involve the possibility of contaminating a public water supply system or adversely affecting ground water? Yes No_!_· . h. Could it cause substantial flooding, erosion or siltation? Yes No X -. i. Could it.expose people or structures to major geologic hazards? Yes No ·X j. Is it likely to generate growth? Yes No X If the answer is yes to any of the above, describe in detail. If there is affirmative action on any of the foregoing, an Environmental Impact Report may be required. · 4. If t11erc is no significant impnct as set forth in Item 3, a through j, a Negative Dcclnration shall be prepared in accord:ince with Exhibit C as shown in the "Guidelines Implementing t.hc California Environmental Quality Act of "1.,.) 1970 as Amended" "AA-4" AGENDA ITEM #lQ(y). -DISTRICT 5" & 6 '' AA_;.4" EXHIBIT "A-2" 0 S. If an EnvironmcntaJ.~~p3ct Report is required, explain below proceJures in causing preparation of same • . "AA-5" . . · . .. . . ' AGENDA ITEfv1 #lO(v) -DISTRICTS 5 P.!. 6 BXHIB IT "A-3" 2/28/78 Date .. .. . • "AP.-5" • t i-tM~:::-:1 Dl?f. 7 BOUNDt.RY ~ PRDPD.'iO ANN~~A~N; 0 ANNCYAllDN # "BB" "CC" City of Huntington Beach P.O. BOX t90 CALIF ORN IA 92648 ENGINEERING DEPARTMENT April 11, 1978 Ray E. Lewis, Chief Engineer County Sanitation Districts of Orange County P. o. Box 8127 Fountain Valley, California 92708 Sbuject: Warner Avenue Relief Sewer -Phase II Warner-Bolsa Chica-Los Patos Dear Mr. Lewis: As per our recent conversation we request that the County Sanitation Districts prepare an agreement for the design and con- struction of a joint sanitary sewer system project. The limits of construction of the proposed project would be as follows: (1) In Warner Avenue from 800 feet west of Graham Street to Balsa Chica Street. : (2) In Balsa Chica Street from Warner Avenue to Los Pates. (3) In Los Patos Avenue from Bolsa Chica Street to Marina View Place. The City will bear the design and construction cost for that portion of the system located in Balsa Chica Street and in Warner Avenue. The County Sanitation District No. 11 will be responsible for the cost of design and construction of that portion of the system located in Los Pates Avenue. The cost of the preparation of the EIR for the Balsa Chica and Los Pates systems will be shared in the same ratio as the respective lengths of sewer lines 'constructed in each of the streets. Concurrently with the preparation of the joint agreement by District staff, we will begin preparation of the RFP for both the design of the total project and for the preparation of the EIR. There are indications of imminent problems in the existing Warner Avenue sewerage system and for that reason we request an appropriate priority be placed on the preparation of the agreement. Very truly yours, ~d.~ Director of Public Work.s HEH:MZ:jy ..... , .... .. ... AGENDA ITEM #10(EE) (1) -DI~T~lCF:.-.-11 "CC" ..... PEAT. MAnw1c1c :M1TcIIELL & Co. Mr. J. Wayne Sylvester CER'l'JlrIED PUDLlC ACCOUNTANTS 000 NEWPOHT CENTl~H DIUVE NEWPORT BEACll, CALIFOHNIA 02000 May 2, 1978 Director of Finance and Board Secretary County Sanitation Districts of Orange County 10844 Ellis Avenue Fountain Valley, California Dear Nr. Sylvester: ;-~::., . ,• As requested by the Executive Committee of the Joint Boards o·f Directors of the Districts at their meeting on April 26, 1.978, Peat, Marwick, Mitchell & Co. (PNM&Co.) is pleased to submit this proposal to assist the Districts in: development of a comprehensive accounting systems design, issuance of a Request for Proposal for computer hardware and software, and selection of a vendor (or vendors) to implement the Districts' proposed data processing approach. ~ BACKGROUND Last year the Districts contracted with P~~t&Co. to develop a Revenue Program to assist the Districts in achieving compliance with the user charge/industrial cost ·recovery regulations establis:ied by EPA and the California State Water Resources Control Board (SWRCB). One element of PHN&Co.'s work during the Revenue Program development p~occss involved analysis of the District's data processing require- ments to determine: ' the cost and operational impact of the Revenue Program on the Districts' current data processing arrangement with Xerox Computing Services (XCS), and the Districts' long-range (five-year) data processing requirements. The results of this analysis are presented in the accompanying document entitled "Report on a Data Processing Approach Study for the County Sanitation Districts of Orange County." Revenue Pror,ram Sta.tu~ PMM&Co. completed dev~lopment of a preliminary Revenue Program in October, 1977. Du~ to impcnd.ing changes to Public Law 92-500 which were signed into law in .Decl~mhcr, 1977, the Districts decided not to submit the Revenue Program document "DD-1" AGENDA ITEM #13CA)(3) -ALL DISTRICTS "DD-1" .v. 1-: P. M. M. S. CO. Mr. J. \fay ~l\.~ Sy 1 vcs tc r Director of Finance and Board Secretary May 2, 1978 2 until after the legislation had passed and new regulations interpreting the legis- lation were finalized by EPA and the SWRCB. Several drafts of the proposed regulations have been issued since December, 1977. The major changes incorporated in the legislation and the regulations that affect the Districts' Revenue Program include: • • authority to use the ad valorem tax as a billing mechanism for user charges industrial users are now defined as all non-governmental users dis- charging more than 25,ooq gallons per day of equivalent domestic waste Revenue Programs must be approved by the SWRCB and EPA by July 1, 1979 • Data Processing Approach The analysis contained in the accompanying report indicates that the Districts' current data processing approach will not be cost-effective over the next five years. Implenentation of the user charge and industrial cost recovery accounting systems requi~ed by the Revenue Program will also add to the increasing costs of XCS services. The Districts now have an-opportunity to implement a new data processing approach that will: meet the Districts' data processing requirements for at least the next five years, and also bring the Districts into compliance with PL .92-500 by implementing automated user charge and industrial c~st recovery accounting systems by July 1, 1979. As presented in the Recommendations section of the accompanying report, the · Districts' most cost-effective approach to achieving the o-bjectives outlined above is to purchase an in-house minicomputer. A minicomputer will mee.t the Districts' long-range projections for transaction and sborage requirements, and will also allow for development of the software necessary to support the unique requirements of the Districts' user charge and industrial cost recovery systems. Systems design, vendor selections, equipment installation and systems implemen- tation can be achieved by July 1, 1979 using this approach. APPROACH AND SCOPE PMN&Co. has assisted many clients in designing, selecting and installing computcr- bascd financial and accounting systems. Our experience indicates that the most successful installations are those in which we and our clients performed a complete, thorough analysis of the client's sys tern req ui remcn ts prior to sc lee t ion of computer hardware and software vendors. The Executive Committee supported AGENDA ITEM #13(A)(3) ALL DISTRICTS "DD-2" P. M. M. B. CO. Mr. ~•. W.1; ,, . ..? Sy 1 ves tcr Dlrcct·or of Finance and Board Secretary May 2, 1978 3 this approach when the Districts' staff and PN}l&Co. presented it at the meeting on April 26, and accordingly we propose the following scope of work: Development of a systems design for all the Districts' existing and anticipated financial and accounting systems requirements -y.,... .. Preparation and issuance of a ·Request for Proposal to local minicomputer hardware and software vendors as well as to Municipal Data Systems (MDS) and Public Agency Data Systems (PADS), two local public agency data centers Selection of a vendor (or vendors). WORK PLAN We will undertake the following work plan over the next two months to complete the proposed scope of work: "DD-3" Task 1. Develop Districts' financial and accvunting systems requirements for July 1, 1979. Subtasks: Flowchart existing systems Develop conceptual design of new system Review design with Districts' staff Prepare in-principle design 2. Prepare detailed Orange County tax roll interface specifications. Subtasks: Complete development of an interface design for user chargc/ICR billing and file maintenance Review design with Districts' and Orange County staffs Start Date -- 5/15/78 Presentlt- underway AGENDA ITEM #13CA)(3) -ALL DISTRICTS Completion Date 6/7/78 6/7/78 PMM&Co. Hours 569 96 "DD-3" . "'-1 e. M. M. a CO. Mr. J. 'fo~:1h: Sylvester Director of Finance and Board Secretary ?fay 2, 1978 4 Task Start Date 3. Determine final hardware configur-5/29/78 ation possibilities. Subtasks: Review proposed data processing approach in light of design specifications developed in Tasks 1 and 2 Develop a list of the potential hardware configurations avail- able to meet these specifica- tions 4. Prepare and distribute RFP. Sub- tasks:· Prepare design specifications in the form of a Request for Proposal Review RFP with Districts' staff Distribute RFP to selected vendors ~leet with vendors as necessary to fully explain RFP 5. Select vendor. Subtasks: Receive vendor proposals Evaluate proposals in terms of specifications and evaluation criteria Select appropriate vendor 6/12/78 7/10/78 Completion Date 6/9/78 6/23/78 7/21/78 Total PMM&Co. professional staff hours ' TIME Aim FEES PMM&Co. Hours 28 127 188 1,008 We propose to complete this engagement by July 28, 1978. Our fees will be on a cost reimbursement basis as presented on the EPA 5700-41 form in Appendix A to this pro- posal. As .P~~l&Co. operates on a fiscal year basis,·our rates will change on July 1. 1978, and we have priced the hours we anticipated working in July at the higher rates. We expect that our fees and expenses will not exceed $49,635.90. * * * * * * * ~'DD-4;' AGENDA ITEM #13(A)(3) -ALL.DISTRICTS "DD-4" P. M. M. s. CO. Mr. J. tfaya.: Sylvester Dir~ctor of Finance and Board Secretary May 2, 1978 5 We are confident that the resources to be committed by the Districts and PHM&Co. to this project will ensure tl1at the target date of July 28, 1978 for selection of computer hardware and software or public agency data center vendors will be met. We look forward to working closely with the Districts in completing this challenging assignment. Very truly yours, PEAT, MARWICK, MITCHELL & CO. '-I . (/)(),/[/ . o.;~~ ...... k,~ Lawrence D. Provisor, Principal LDP:lg ' "DD-5" AGENDA ITEM #13CA)(3) -ALL DISTRICTS "DD-5" v ~·-· "DD-6" APPENDIX A EPA 5700-41 FOfili AGENDA ITEM #13(A)(3) -ALL DISTRICTS "JJD-6" COST or~ PIHCE srnn.~Af!Y FOl~MAT FOH SlH\ACFH:Et.~t:NTS UNDER u.~ .• EPA GR/,HTS (St•f• .·1c-C"or:;11: ,,,_,. i Ile.~ i "·"tr"'"" I ion.-.; lwfort: nm;[J 11 •: i ni~ t Iii~ iurr::) form ..t l'f.'W\'t:d 0.1111 No. 1:;s:-uo1.J.1 ·------~----------~---------------------------~~------------------------------..._--~--------------·--, PAWr I· GUH:f{Al. 1. C•ftANT~E:: 2. GnAuT NlJMHE'R C-06-1073 County Sanitation Districts of Orange County 103-.-,-,,-.,M-E-O-..--Cotn R O.C TOF: on. SU!JCONTn ACTOR 4.0ATEO~-p~.-~O~P~O~S~A-L--~------~----• Peat, Man.lick .. Mitchell & Co. 5 0 AOORCSS OF C.OtnRt,CTOR OH SU~CONTRACTO>c (lnelu:lt: Zli' cock) 555 South Flower Street Los Angeles, California 90071 Mnv 2 .. 1978 6. TVPF. OF S!:~VICE: T ()CH: t•unNl:iti~O RFP preparation and EDP vendor selection PART II-COST SUMMARY 7. DIRECT LABOR (Specif>" l4tbot cat~tories) (see Attachment 1) ESil- MATEO HOUR~ s HOURLY RATE s ESTIMATED COST ·-------------------------------------------------+--------1------------....... ---------------- TOTALS .. : I I .. . . . · I : 1 -.. ·'·.. -... .-: .. s i~·.." 1u~··.63· "-I r--~-------------------------------------------------?--·-----T--------------,~-------------+---~~;..::...::;..:;..~---· DIRECT LI.DOR TOTAL: 1 _a_._•_N_o_1_R_E_c_T_c_o_s_T_s_<_~_~_c_1_1y_i_n_~_~c-c_t_c_o_st_p_o_o_1s_> ______________ ~R-A_T_E __ ~ __ x_e __ As_E_._= __ ~---E-S-~-~-~-~-T_E_o __ ~1' ·c • . : ,~;~~I :====================================:=1-~11~~~s::1_a_,_11_~-~~~~s_'_b __ n_1Q-~~1-'-i . -~02:1 : r 2<0~s. 121 INDIRECT COSTS TOH.L: ... :-~·.-. ;: ·:-~: .. '. '· . . : ... . . . .. . . ... ~ ,. :· - ESTIMATED COST a. TRAVEL s 2, 061. 80 s 300.00 .. . ,, !· . s 2-361. 80 .-.. .... ~. COST ESTIMATED COST s 400.00 100.00 so.nn --=--550.00 ' ESTIMATED COST c. SU9CONTRl',CTS s I ---------·---------·-r----r-----s----! ~UBCONlRACTSSURTOT~L: ' ----------~------·------------------------- ~ , s ESTIMATED COST ·-----------·------------~-----------------------------.----------------~--------------· OTH~f< SUfHOT/.L: i--1-S -~---_-_-_-_-_-----------------~~-c-:-, -O-T._tf_E_P._P_l_R_t._C_T __ C_O_$··-T-~-2_-.?T I~ L: _ _j_==J=------~----------==: .. _':_·~==~----~. -. -·· ~--_3_,-~_!__l:..:.~ t .~~L rsH-0.\'fF.O CO~T s 4~2..12?·· ?·':i. -~ 1 \. PH:)F11· -·-----~---------------------------·...,....---·'""'i-· ~J_!~---! ~c.;-h_L_l_'f;t.:.( I> 49,635.90• ~ ~ ~..,.......,.,...._._ ....... ~"....,,., .... ,·---.--...------·--,.---·--------...-~-.w.......--· ___________ _..._.............._ ......... ...:i t f'/\ F cum .S~!)\) •• 11 (1°76) Pl\Gt: 1 or f. "DD-7" AGErmA ITEM #13(A) (3) ALL DISTRICTS "DD-7" . ifri ;;· ~-;, • I 't.•: • l•'n I ·I I -PART Ill ·PRICE SUMMAHY 'l. COMPf.TITOH'S CATALOG Ll:iTHICS, IN•HOU!oC ESTlf.tATCS, PltlOR QUOTES MAF«KET PF•OPO~tO (lnd1cut~ basu lor pr,.;c comp11'illt1nJ PRIC'l:.CS> PRICC . .. . . . . ' . . \ .. .. .. . .. s . . .. . .. · .. ·.• PART IV-CERTIFICATIONS 14. CONTRACTOR 14a. HAS A FEDERAL A:OENCY OR A FEOE~A!..LV CE.FtTlf'IEO STATE OR LOCAL AGENCY PEP.FORMED ANY ~EVtEW OF YOUR ACCOUNTS OR RECORDS IN CONNECTION VltTH AUY OTHER FECEP.AL GRANT OR CONTRACT WITHIN THE PAST TWEL.VE MONTHS? RQl YES 0 NO (II "Yes•• tive no:nf' addr~s& and telephone number of tevie"•i:111 otlico) United States Defense Contract Audit Agency 1340 West Sixth Street Los Angeles, California 90017 (213) 688-3518 t4b. THIS SUMMARY CONFORMS wnH THE FOLLOWmG COST PRINCIPLES 40CFR30.710; 41CFR1-15.2 I~ 1'4c. Assistance requested by This pro?osa! i$ submitted for use in connection with and in response to (1) County Sanitttt-~istricts in prepara~ion of an RFP and selection of a . . . • . =ituye f .. --..: ..,. r · • 1 his is to certI f y to the best o{ rny know I:-~ gc an c ic tfi.tCt7•~ c·ost and pric.:ing data summarized hP.rein arc complete, currE:'nt, c:nd accurate as of . (2) .. May 1, 1978 and that a financial management capability exists to fuHy and ~ccu- ralcly accotu:t for the financi<!l transactions under this project. l imther cc·rtify that I understand that the subagrec-nw~t ?dee may be subject to downward rcner.otiation and/ or reccupr.~ent where the above cc•st and pricing dato lin,·,:, been d<'lermined, as a result of audit, n2een com pie!!: ·erent and accurnte as of the datr. aho"·e. . . . ·Q . . (3) May 1, 1978 . ~ --R{, 2 -----. OAT£ OF EXECUTIO~.i --" _SIGNATUF~ OF F"RO?OSEP. . Principal ' TITL.C OF PROPOSER '4. GPAtfTEE REVIEWER I -- I certify that I ha\•e reviewed the cost/price sumr::ary set forth herein and the proposed costs/price appear acccptnb!c for ~ubng&ccmc-nt O\\'ard. [)ATF. OF CXECUTION SIGl':A \URE OF RE VIEV;F.R -TITLE OF n&Vl~\•.ER .. 1t. l'r'A REVl[\\£H (II ''!'l'licollh.-) .• . ...... --t>A Tt. Of.' f.).CCUTIOt.I &IGNAl'uru: OF RCVICV'iEft TITL.l (.lF nF:v1r:\•1tU -.. -----· .. -..... ,~ EPA r orm S700·41 <1·76) f'AGE 2 OF 5 "DD-8" AGENDA ITEM #13(A)(3) -ALL DISTRICTS nnD-8" I\ L L d L (I m1.· n I. l 7. Direct Labor Estimated Hourly Estimated Tot:1l Hours Rate Cost Estim.:itcd Category 77-78 78-79 77-78 78-79 77-78 78-79 Cost V Partner 40 17 $ 33.64 33.64 1,345.60 571. 88 1, 917. 48 Project Manager 309 84 17.44 18.60 5,388.96 1,562.40 6, 951. 36 UC/ICR Consultant 17 15.60 265.20 265.20 EDP Consultant 228 122 15 .60 17.44 3,556.80 2,127.68 5,684.48 Systems Consultant 40 15.60 624.00 624.00 Accounting Consultant 120 14.46 -1,735.20 1,735.20 Technical Consultants 31 20.61 638.91 638.91 Typists 40 10 6.90 6.00 240.00 60.00 300.00 Direct labor total $ 18,116.63 "DD-9" AGENDA ITEM #13(A)(3) -·ALL DISTRICTS "DD-9" "DD-10" Attachmcn t 2 9. Other Direct Costs A. Travel Washington, D.C. -Los Angeles 1 round trip at $392-Y air fare $ 392.00 Cleveland -Los Angeles 1 round trip at $354-Y air fare 354.00 Los Angeles -Fountain Valley 86 round trips at $15.30 1,315.80 ($.17 per mile) Subtotal travel $ 2,061.80 B. Per Diem: 4 days Hotel at $30.00 Meals and incidentals at $20.00 Rental car at $25.00 ·Subtotal per diem Subtotal travel and per diem C. Equipment, Materials, Supplies Reproduction costs for flowcharts, procedures, etc. Telephone Miscellaneous Subtotal equipment, etc. Total 120.00 80.00 100.00 400.00 10.0.00 50.00 AGENDA ITEM #13CA)(3) -ALL DISTRICTS 300.00 2, 361. 80 550.00 $ 2, 911. 80 "DD-10" 'l'l..\v : P j 05-03-78 RESOLUTION NO. 78-100 ADOPTING REVISED CONFLICT OF INTEREST CODE A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, AND 11 OF OR~NGE COUNTY, CALIFORNIA, ADOPTING REVISED CONFLICT OF INTEREST CODE AND REPEALING CONFLICT OF INTEREST CODE ADOPTED BY RESOLUTION NO. 76-213 ON DECEMBER 8, 1976 * * * * * * * The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: That the Code entitled "Conflict of Interest Code of the County Sanitation Districts of Orange County", dated May 15, 1978, a copy of which is attached hereto and by reference incorporated herein, be and is hereby, approved and adopted for the Districts, subject to the approval thereof by the Board of Supervisors of the County of Orange; and, Section 2: That the Secretary of the Districts be, and is hereby authorized and instructed, to submit a copy of such Code to the Board of Supervisors of the ·county of Orange, and to request said Board of Supervisors to approve said Code in accordance with Government Code Section 87303; and, "EE-1" AGENDA ITEM #13(c) -ALL DISTRICTS "EE-1" u \,,,,,/ "EE-2" Section 3: Resolution No. 76-213, dated December 8, 1976, adopting a revised Conflict of Interest Code of the County Sanitation Distric±s of Orange County, California, is hereby repealed effective ten (10) days after approval of the revised Code adopted herein and approved by the Board of Supervisors of the County of Orange. PASSED AND ADOPTED at a regular meeting held May 10, 1978. -2- AGENDA ITEM #13Cc) ALL DISTRICTS "EF-2" May 3, 1978 S T A F F REPORT CouNrv SANrrA110N D1s1mc1~s of 0HANG[ COUNlY, CALIJ"OHNIA 108.C.C [LLIS AVl.NUC FOUNTAIN VALLCV. CALIFORNIA 9:?71 t (714) ~ •• iQ.]910 ~ (71 .. ) 962-7411 Proposed Annexation No. 28 -Anaheim Hills This matter was deferred from the April 12th Joint Meeting because of concern by the Board that the proposed annexation may involve the Cities of Anaheim and Orange. Attached is a map indi- cating the ridge line in the Anaheim Hills area. We have determined that the proposed annexation is to the ~orth of the ridge line and is entirely within the City of Anaheim's zone of influence. It is, therefore, the staff's reconunendation that the Board declare its intent to approve deferment of annexation acreage fees on the 53 acres proposed to be dedicated to the County of Orange as permanent open space and declare its intent to approve an agreement to pay annexation fees on the balance of the property in equal annual installments over a 4-year period. One-fourth before initiation of proceedings and the balance in three equal annual installments with V interest at 8% on the unpaid balance. (Anaheim Hills, Inc., proposes the annexation of 241 acres and has requested deferral of payment for. 53 acres of permanent open space that will be dedicated to the County of Orange. In addition, they wish to spread the payment of current annexation acreage fees, $254,472.09, on the balance of approximately 188 acres over a 4-year period.) "GG-1" AGENDA ITE~ f30CA) -DISTRICT 2 "GG-1" .. -. r ·-1·· . --·_. ... .ANAHEIM HILLS PROPOSED ANNEXATION NO. ORANGE . ',... .. -.. . ", , I L ( \}I J •\J ._' l ... .. •. ·. ; -:'. .., COUNTY SANITATION DISTRICT NO. ANAHEIM HILLS PROPOSED ANNEXATION NO. 28 AREA = 245.905 ACRES "GG-2" MAY 10,, 1978 REPORT OF THE JOINT CHAIRMAN CALL A MEETING OF THE EXECUTIVE COMMITTEE FOR 5:30 p,M,,, . .. . . . . . . . . . WEDNESDAY, MAY ~. INVITE ~ OF THE FOLLOWING DIRECTORS TO ATTEND AND PARTICIPATE IN WE HAVE BEEN PREPARING FOR A DEDICATION CEREMONY FOR THE SECONDARY TREATMENT FACILITIES AT PLANT NO, 1,, WHICH WAS TENTATIVELY SCHEDULED FOR MAY 4TH. IN CONJUNCTION WITH A VISIT BY PRESIDENT CARTER I..._! TO CALIFORNIA,, THE WHITE HOUSE STAFF AND THE ENVIRONMENTAL PROTECTION AGENCY WERE CONSIDERING HIS APPEARANCE AT THE DEDICATION, DUE TO OTHER COMMITMENTS,, HOWEVER,, THE PRESIDENT COULD NOT ATTEND THE DEDICATION. THE CEREMONIES HAVE NOW BEEN PUT OFF UNTIL JUNE,, WHEN WE EXPECT A VISIT FROM THE EPA ADMINISTRATOR DOUGLAS COSTLE. DATE IS ESTABLISHED,, WE WILL NOTIFY THE DIRECTORS, AS SOON AS A ' I ' l pJ ' I I ff 1 ,, MEETING DATE DISTRICT 1 May 10, 1978 TIME 7:30 p.m. DISTRICTS 1,2,3,5,6,7 & 11 /It(~) JOINT BOARDS . ~WELSH~········SHARP ••••••• __L_ _!___ ---- RILEY ········ANTHONY····._..;_ --' --- ORTIZ ••••••• ·EVANS.·····._.;_ -1L - BRIGGS) •••••• ·RIMA········-.; -_.:f__ -- DISTRICT 2 FRIEp) •••••••• wEDAA ••••••• _v_·_ ~ ---- HOYT) ••••••••• SMITH· • • • • • • -"---_ RILEY) ••••••• -~ ••••• ·-"-_.i_ -- COOPER) ••••••• FOX.····.· •• _J_ -"--- ROG ET) •••••••• GRAHAM • • •••• _J ---' --- DE JESUS) ••••• HOLT··.····._.;_ --" --- WELLS) ••••• •• .HOUSTON··•· ._J_, --4 -- EVANS) •••••••• ORTIZ ••• • • • • " _:__t!_ -- CULVER) ••• ••• -PERRY (::!,;A:·· .--r _r/ --- WBtlJl9J ••••••••• ROTH· ::1:f ... 0 re. ·~ _J _ -- ADLER) •••••••• STANTON •••• ·-"-· -Tl __ WINTERS) •••••• VELASQUEZ •• ·-"-___ _ DISTRICT 3 ADLER •••••••• SVALSTAD •• • ._j_ _v __ _ LACAYO) ••••••• HUDSON •••••• _.J __ .J __ _ PERRY) •••••••• CULVER··.·· ._J __ , __ _ COOPER) ••••••• GAMBINA • • • • ._..; ___ , __ _ BLACKMAN) ••••• GRAY •••••••• _J_ --"· __ _ 'MEYER)······· ·GRIFFIN···· ._J __ i1_· __ _ WEISHAUPT) •••• MILLER •••••• _v_ -"-' __ _ FINLAYSON) •••• OLSON •••• • • • J ~ EVANS) ••••• •• .ORTIZ.·· t1·i.·\·-"-. ~ == NYBORG) ••••••• PR I EST •• J-~ .----r;;-J J =N ) •••••••• ROGET~ •••••• -v--.;--- ."'Y. ~ ------••••••••• RM-H ... ~Ni~ • • • £'-' .; RILEY) •••••••• SCHM~T·•···· ~ J. == BROWN) ......... SYLVIA ••• ••• v· J S·HENKMAN •••••• SIEBERT ••••• -v-~ -- VELASQUEZ) •••• WINTERS..... ..; _ .. _ == DISTRICT 5 tJUMMEL • • • • • • • RYCKOFF • • • • ._J __ v_· __ _ ANTHONY)····· •RILEY·•····._/, --+--- RYCKOFF) • • • • • ·STRAUSS· • • • ·-" __ v_ -- DISTRICT 6 ' " ~BRIGGS) ••••••• RIMA ........... -..i_ -r--- RYCKOFF) • • • • • ·i1e--I-NN-l-S· • • ._J_ ·--r--- RI LEY) •••••••• ANTHONY •••• -..:J._ ---- DISTRICT 7 GAIDO •.• ••••• ·VARDOUL.IS·. -.:L '4 -- RILEY)······· ·"Ci:AR:K.-• • • • ._J_ --·--- ORTIZ).········ EVANS.····· ._J_ ~ -- HUTCHISON).·· ·GL9Gl<flltlh • • ._; __ ./_· -- WELStf) • ·······SALTARELLI· ._J_ .-L+ -- (HOYT) • • • • • • • • ·SM I TH· • • • • • ·--./ --··-t.i -- (RYC KOFF)····· ·WILLIAMS··· ._:f_ _J_ --.. DISTRICT 11 SHENKMAN •• ·.·PATTINSON·· ._v _ _j_ __ BA I LEY)· • • • • • ·SHENKMAN· • • • ..J I __ RILEY}······· ·SCHMIT······ J -r-__ RILEY~·········ANTHONY···~ v ---· RI LEY • • • • • • • • ·CLARiC • • • • • • • PERRY ·········CULVER····· ORTIZ ·········EVANS······~ COOPER)········FOX········ J COOPER)········GAMBINA···· J HUTCHISON)····~R··· ' ROGET) • • • • • • • • ~GRAHAM· • • • • J BLACKMAN)······GRAY······· ' MEYER)·········GRIFFIN···· RASHFORD) • • • • • ·HOLT·· • • • ~ • \ -- WELLS) • • • • • • • • ·HOUSTON· • • ·+ -- LACAYO) • • • • • • • ·HUDSON • • • • ·-'---RYC KOFF)·····• ·MC INNIS··._/ __ _ WEISHAUPT)···· ·MILLER•··· .l_ __ FINLAYSON)···· ·OLSON······~ __ EVANS)········ ·ORTIZ····· ·t-__ . SHENKMAN)······PATTINSON·· __ CULVER)········PERRY······ __ NYBORG) ········PRIEST·····--__ ANTHONY) • • • • • • ·RI LEY· • • • • • l__ __ BRIGGS)····•·· ·RIMA·••···._\ __ _ YOUNG) • • • • • • • • ·ROGET· • • • • ._) __ _ SEYMOUR) •••••• ·R&ftt: ••••• ·F -- (WELSH • • ·······SALTARELLI· __ HUMMEl) • • • • • • • • RYCKOFF • • • • __ (RILEY •• ·······SCHMIT···· ·F -- <WELSH • • ·······SHARP· • • • • • __ SBAILEY) ••••••• ·SHENKMAN·.-~ -- \SHENKMAN)······ SI EBERT··· ·_l_ __ lHOYT)··········SMITH······_j__ (ADLER)·········STANTON····-.!-== (RYCKOfF) • • • ····STRAUSS· • • ._1 __ _ ADLER) ••••••••• svALSTAD··· \ ZOMMICK) ••••••• SYLVIA····· ) == GAIDQ) ••••••••• VARDOULIS·· ( WINTERS) ••• ••• ·VELASQUEZ··-\--- FRIED) •• •••••• -WEDAA· • • • • ·-/--- R¥CKOFF) ·······WILLIAMS·· .-,1 --- °(VELASQUEZ)···· ·WINTERS····-=::. OTHERS ~U khc-frc ~j(',,,Jic, ~JJ 1.1-0«. (' Kc.___ H{lrt,~'' C- 1:hl,'-' \lv f 1 /JJ o.,,~·-· <_fxJ~ r r'-f' r' ~c,.., ~(,c-./ eel Ju~+-. HARPER ••••• _v_· ··SYLVESTER •• ~ LEWIS ••••• ·+ CLARKE •••• ·~ BROWN ••••• ·-- WOODRUFF ••• ~ HOHENER ••• ·-- HOWARD •••• ·-- HUNT ••••••• _.L KEITH •••••• __ KENNEY ••••• __ LYNCH •••••• __ MADDOX ••••• _ MARTINSON •• __ PIERSALL ••• __ STEVENS •••• __ .. TRAVERS •••• _ "-" DISTRICT 8 (LAWRENCE) • • • • ·EDWARDS· • • • ·------ BRAND· • • • • • ·--___ _ (CLARK)••••·•· ·RILEY·······------ 5/10/78 ... \._) MEETING JJATE _;..;,;Ma~v~lO;;.,l;i.....;:.;19~7..;;;8~-llME 7:30 p.m. UISTRICTS l,L,5,!>,(),7 & 11 DISTRICT 1 """' (o(h) -1WELSH) •••••••• SHARP ••••••• V""' ~ ---- RILEY) •••••••• ANTHONY·····~ ~ ~ ORTIZ)~~ ••• -~·EVANS ••••••• ...iL._ ~ - BRl88S) -~~~.-RIMA ••• ····-~ -1--- DISTRICT 2 . FR I Et» • • • • • ·• • • WEDAA • • • • • • .L_ ~ -HOYT) ••••••••• SMITH· •• •••• V __ _ RI LEY) •••••••• ~LO.R K-•• • • • • • ..JL.... ~ -- COO PE~) ••••••• Fox •••••••• -~~ -- ROGET) ••••••• -GRAHAM·····-~ ..if---- DE JESUS) ••• • -HOLT·······-~ ...::f..--- WELLS) •••••• ·.HOUSTON····-~ _::/...._. -- EVANS) •••• ••• -ORTIZ.····· • ..w:=::,_ ~ -- CULVER) •••• •tt. PERRY· • • • • • ·....a.L-.::J__ --~ )~~.1/'l~~ •• -Reflt ••••••• -~ ~ -- ADLER) •••••••• STANTON ••••• _.L_ ~ __ WINTERS) •••••• VELASQUEZ •• -~ f--__ DISTRICT 3 ADLER ••••••• -SVALSTAD ••• -~ -:i.-__ LACAYO) ••••••• HUDSON •••••• _L_ ..L_ __ PERRY) •••••••• CULVER······~ .::t-__ COOPER) ••••••• GAMBINA • • • • -~ _:::J__ __ BLACKMAN) ••••• GRAY ••••••• ·~ .:J__ __ "MEYER)··· • • ···GR I FF IN···· ·~ ;t._ __ WEISHAUPT) •••• MILLER.· •• ··~~ __ FINLAYSON) •••• OLSON •••••• ·~~ __ EVANS) •••••••• ORTIZ·······~ NYBORG) ••••••• PR I EST ••• -• ·~ -- YOUNG) •••••••• ROGET ••••• ··~ -- "Pt18M) ~~:f ~.Qq.~.R@iliH ••••• ·~. ·~ .L == RILEY) •••••••• SCHMIT • .; ••• ·~ _::/___ __ BROWN) •••••••• SYLVIA ••••• ·~~ __ SHENKMAN., •••• SIEBERT ••••• ~ VELASQUEZJ •••• WINTERs ••••• ~ == DISTRICT 5 liUMMEL ••••••• RYCKO~F ••••• _L_ i -- ANTHONY)····· ·RILEY········~ _y-_ -- RYCKOFF) ······STRAUSS····-~ .:f__ -- BRI886 J\~~ .RIMA ............. ~ ::J__ -- RYCKOFF) • • • • • MC HUH.&··· ·.J:::::.._ .::J__ -- RILEY) •••••••• ANTHONY····~ ~ -.·- • ,: ~ • I DISTRICT 7 '. . ... . -.../ GAIDO •.• • • ·• • • ·VARDOULIS· • -__b,l_ --. RILEY) •• ••••• .-€LARK.······ v' ~ -- ORT I z) • • • • • • • ·EVANS· • • • • • -~ ~ -· - HUTCH I SON)· • • .. GlOCJ<HER• • • -~ -- WELStl) • • • • • • • • SAL TAR ELLI • ·~ -- HOYT) • • • ·• • • • • • SM ITH. • • • • • .. V __1:! -- RYCKO.FF) ••••• ·WILLIAMS···-~~ -- DISTRICT 11 SHENKMAN ••• •• PATTINSON··· v _J,}_ -· _ . BAI LEY)· • • • • • ·SHENKMAN· • • .-1::::::,_ .:J.__:_ __ RILEY).···.··· ·SCHMIT······ V j__ __ ·····EDWARDS····· B ·~-----· I LEY· • • • • • ._ ___ _ 5/10/78 PERRY ·········CULVER·····~ ---- ORTIZ ·········EVANS······~ ---- CO.OPER) •·······FOX·······.---&..::::::::: -- COOPER)······· ·GAMBINA· • • -~ -- HUTCH I SON)•··· ·GLOCICNER • ·~ - ROGET) • • • • • • • • ·GRAHAM· • • • -~ --·. BLACKMAN)····· ·GRAY•······~ -- MEYER)······•· ·GRIFFIN···· .............. -- RASHFORD) ······HOLT·••••~·~ -- WELLS) • • • • • • • • ·HOUSTON·· • ·--JL. -- LACAYO)······· ·HUDSON·····~ -- R¥e1<ttf"F7 • • • • • • MC Ir• N I S-· • ·--=--__ WEISHAUPT)···· ·MILLER·····~·-­ FINLAYSON)···· ·OLSON······~ __ EVANS)········ ·ORTIZ······~ __ . SHENKMAN)······PATTINSON··~ ____ CULVER) • • • • • • • ·PERRY· • • • • • ~ __ NYBORG) ········PRIEST·····~ __ ANTHONY).· • • • • • ·RI LEY· • • • • • ~ __ BIU 888 ~~f)\\)('. • ·RI MA· • • • • • • ~ ·-- YOUNG) • • • • • • • • ·ROGET· • • • • • ~ __ SEYMOUR)······ ·.Aai+I· • • • • • ·~ --HUMME~) • • • • • • • ·RYCKOFF • • • ·~ (WELSH)········ ·SALTARELLI·~ -- (RILEY)········ ·SCHMIT····· '-""""'"-- WELSH)•···•··· ·SHARP······~ -- BAI LEY)······· ·SHENKMAN···~ -- SHENl<MAN) • • • ···SI EBERT·· • ·~ -- HOYT).•.········· ·SMITH·.·.····~== ADLER)·· • • • • • • ·STANTON· • • ·...JL.. __ RYCKOfF) ·······STRAUSS··· •__JL_ __ ADLER) ••••••••• svALSTAD···~ ZOMMICK) ••••••• sYLVIA·····~ == GAIDO) ••••••••• VARDOULIS··~ · WINTERS) ••••••• VELASQUEZ··~ ==== FR I ED) • • • • • • • • ·WEDAA • • • • • ·--lL. · R¥CKOFF) ······-WILLIAMS··· ,__....... -- (VELASQUEz) ••••• WINTERS····. re==::::::_ OTHERS HARPER •••• ·-- ·SYLVESTER.·- LEWIS ••••• ·-- CLARKE •••• ·-- BROWN ••••• ·-- WOODRUFF ••• __ . HOHENER ••• ·-- HOWARD ••••• __ HUNT ........ __ . KEITH •••••• __ KENNEY ••••• __ LYNCH •••••• __ MADDOX ••••• _ MARTINSON •• __ PIERSALL. •• __ STEVENS •••• __ .TRAVERS •••• _ DRAFT --4 /-2 6 / 7 e,s I ) ~ Post Office Box 8127 · t"Q ARDS O F DIRECTORS Co u nty Sanitati on D istricts I o f O ra nge County, Cal ifornia I 10844 Ellis Avenue Fo untain V olley, Calif., 92708 Te lephones: II JOI NT BO ARD S Are a Code 7 1 4 540-29 10 962-24 1 1 AG EN DA ME ETING DATE MAY lOJ 1978 -7 :30 p IM . ANY DIRECTOR DESIRING ADDITIONAL INFORMATION ON ANY AGENDA ITEMJ PLEASE CALL THE MANAGER OR APPROPRIATE DEP ARTMENT HEAD. IN ADDITION) STAFF WILL BE AVAILABLE AT 7:00 P.M. IMMEDIATELY PRECEDING WEDNESDAY 'S MEETING IN THE CONFERENCE ROOM ADJOINING THE DISTRICTS' BOARD ROOM, (1) Pledge of Allegiance and Invocation (2) Roll Call (3) Recognition of special guests (4) Consideration of motion to receive and file minute excerpts, if any. See supplemental agenda (5) EACH DISTRICT (6) (7) Consideration of motions approving minutes of the following meetings, as mailed: District 1 April 12, 1978 regular District 2 April 12, 1978 regular District 3 April 12, 1978 regular District 5 April 12, 1978 regular District 6 April 12, 1978 regular District 7 April 12, 1978 regular District 11 April 12, 1978 regular EACH DISTRICT Annual election of Chairmen and Chairmen pro tern of the Boards (a) District 1 (b) District 2 (c) District 3 (d) District 5 .. (e) District 6 (f) District 7 (g) District 11 Appointment of Chairmen pro tern , if necessary / (8) • (9) (10) ALL DISTRICTS Reports of (a) Joint Chairman (b) General Man a ger (c) General Counsel ALL DISTRICTS Consideration of roll call vote motion ratifying p a ym e nt of cl a ims of the joint and individual Districts as follows: (Each Director shnll be called only once and that vote will be regarded as the same for each District represent e d, unless a Director expresses a desire to vote differently for any District) JOINT OPERATING FUND See page (s) CAPITAL OUTLAY REVOLVING FUND See page (s) and DISTRICT NO. 1 See page(s) DISTRICT NO. 2 See page(s) and DISTRICT NO. 3 See page (s) DISTRICT NO. s NONE DISTRICT NO. 6 NONE DISTRICT NO. 7 See page(s) and DISTRICT NO. 11 See page (s) ALL DISTRICTS CONSENT CALENDAR ITEMS NOS, 10( ) THROUGH 10( ) All matters placed upon the consent calendar are c onsidered as not requiring discussion or f urther e x pl a na t ion a nd unles s any p a rticular item is requested to be remov e d f rom the consent calendar by a Director, staff me mb er , or mem ber of the public in a ttenda nce, there will be no separa te discussion of th e se items. All items on the cons e nt calendar will be enacted b y one action appr oving all motions, and casting a unanimous ballot for resolutions includ e d on the consent calendar. All items removed from the cons e nt c a lendar shall be consid e red in the regular order of business. Members of the public who wish to remove an item from the consent c a lendar s h all, upon re c ognition by the ch a ir, state their name, a ddress and designate by letter the item to be removed from the consent c a l e ndar . .. * * * * * * * * * * * * * * * * * * Chairman will determine if any items are to be deleted from the consent cal e ndar. Consideration of action to approve all agenda items a ppenring on the consent cal e nd a r not specifically removed from same. -2- • ( ) (0 CONSENT CALENDAR ALL DISTRICTS / cw )b>. 50 *{ ;<el ~ ~) <; ) Rece i ve, file and deny claim of Stephen E. Thorne in the amount of $5 ,131 .00 in connection with sewage backup, and refer to the Districts' liability insurance carrier for appropriate action Receive and file Stop Notice submitted by Abco Hardware & Builders Supply, Inc. in the amount of $878.30 against C. H. Leavel l & Company, contractor for Job No. P2 -23-3 Approving Resolution ~~1i oamending Reso lution No . ~8-36, approving plans and specifications for Warehouse Office Expansion, Job No. J-13-2, aut horfzing a change in the bid date ·from April 27, 1978, to June 1, 1978. Rece~ve and file bid tabulation and recommendation and awarding purchase of One (1) 3/4 Ton Cab & Chassis, Specification No. A-089 (Rebid), to Sant a Ana Dodge, Inc., in the amount of $5,618 .00 Receive and file bid tabulation and recommendation and awarding purchase of Three (3) One-Ton Cab & Chassis, Specification No. A-091, to Theodore Robins Ford, in the. amount of $17,276.94 Ad opt revised CEQA Guidelines ~~-V~~ slope s r Beds Approve Resolution granting/easement to City of Huntington Beach for encroachment on 30-foot utility corridor Get•·•eeR two plaftt~ for widening and improvements of Hamilton Street Bridge Crossing'\\U-Q ~ t..oo~. ~ Approving Change Order. No. ~to Job No. P2-23-l, Flood Wall and Site Development for 75 MGD Improved Treit~~1:1~1 ,at Plant No. 2, authorizing adjustment of engineer's quantitie~, 5, e--o j-z, ~:Y' I 7 , Approving Change Order No. _i_ to Job No. P2-23-l, for landscaping modifications for a deduction of ~*, 000 (.aa6-puss1ble time extension) .11;1 gc 1>t/,s4/. 71 Approving Change Order No. ~'2_ to Job No. P2-23-l for miscellaneous ,t JI, 51t,,J D paving improveme nts, pipe supports, etc. for an addition of~~ ~and time extension of (0..5 days Reso l ution accepting Job No . P2-23-l as complete and approving Final Cl oseout Agreement -3- (CONTIN ED ON NEXT PAGE) CONSENT CALENDAR ALL DISTRICTS (Continued) / ? Approve plans and specifications for Job Sludge Hopper Outlet Port at Reclamation advertising for bids to be received June c(J• ~~ ( ) ~ E-093, Acgui~tion No. PW-066, Modification of Existing Plant No. 1, and authorizing 1, 1978 and LA/OMA L W' Auth ~ze adve~ising fo~!Pus gravity filte"Ts iJ.nstal!e.Q. on t ~ JPL-ACfs / \ 1-MGD Facility/ $~OJ_\ , )+ -~ Y~ " f , : : (~ v1 <-( W-fi) /tr. --v-Y~ 1 ___ " ( ) ( ) ( ) CONSENT CALENDAR DISTRICT 2 yq ,f\A (r0 Motion authorizing extension of f1n~J date i'or conunents on ~'\,/' \ Draft EIR on Carbon Canrz.~A ~acilitie S'-.P.lan (in order to~:~ Notice of Intent) ??? {)w1-.t ~\ -Q~ -'\--~ Receive and file request-from Anaheim Hills,~annexation of . .755 acres of territory in the Anaheim Hills area, and refer to f:'f-\ staff for study and reconunendation (Annexation No. 32 -Anaheim Hills Annexation_ No . 8 to CSD No. 2) (~ ... ~'\)fk>-o ~ ~ .~l ' f>O~d--"Jr:ff. . f R. hf. ld Sb T k ) ~solut1on _approvrng p ans a·naspeci 1cat1ons or ic ie u -run , <q Contract No. 2-19, and authorize advertising for bids to be received . on June l -3.. 1978 ch ~<LR ~ C ~ ~ ..... ,~ ~~~ 7\._e_a-d--0 . {~) Resolution -ap~oving plans and specifications for Kellogg Sub-Trunk, f ontract No. 2-20, and authorize advertising for bids to be received on June 13, 1978 ch ..Z. l e.~ ' Resolution accepting Grant of _Easement from City of Placentia in connection with Richfield Sub-Trunk, Contract No. 2 -19 'Resolutiei'fla.ccepting Grant_ of Easement-from §anta Fe Land Improvement ":\ Cbmpan ~in conn ~tion with Kellogg Sub-Trunk, Contract No. 2-20~~) ~)~ ~IJ ·. uthorize Selecti n Committee to negotiate \ ~ f r preparat · of pla and ·specific · ~..-o-r--... '1(>v 01 runk at Katella rossing the . (~ Receive and fil e a~d authorizing~iation..of annexation proceedings ~ J re request from John and Agnes Carusillo for annexation of 1/2 acre l-to the Distric t in the vicinity of South Mohler,~ ~;ll.31 _ in the City of Anaheim ~JOT HA:V£ QOGUME N:I'S ~//{EL ~ 'ff.,~~~~ w I flr<-"i> 1-C\J2 d -1 '1 ,__~ -..l-<l ~ ( ) ( ) ( ) -5- ( ) ...,,,,,,. - CONSENT CALENDAR DISTE.ICT 3 (~ Approve Resolution making a negative declaration re Westside Relief Force Ma in, Se c ond Unit, Contract No . 3-13-1, and providing f or notice thereof G_jy Approve Portion Ch a nge Order No . 3 to of Reach 7, fo;?t'i e ld Contract No . 3 -20-3, Knott Interceptor , clo s ure for addition of $7,983.00 · ~~· s-~ ·(y Re ce ive and-file Report on Contracts Nos. 3-20-3 and 3-22 -( Rt:::\-~ - () / ......___ __ ( ) ( ) ( ) ( ) ( ) ( >. ( ) ( ) -6- -r ( ) • CONSENT CALENDAR DISTRICT 5 & 6 / c{)' Resolution making n egat ive declaration re Santa Ana River Siphon ~ 1· and providing for notice thereof ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( )" -7- , ..... •. ( ) CONSENT CALENDAR 7 a uthori z ing initiation of annexation Annexation No. 77 -Tract No. 5382, 43.21 acres sou thwest e rly of th e terminus of Encanto Stree t of Cerritos Drive , in the City of Orange procee dings re in the vicinity and near the intersection Resolution a uthori zi n g initiation of proc eedi n gs re Annexation No. 78 - Tract No. 9688, 9.010 acres in the vicinity of Lemon He i ghts~Drive . between Vist a del La go and La Cu esta (Must be annexed to 101-Sewer , Maintenance Distri c t a7 so.) NEED REL RECOMMENDATION ?? '}q L'J O~~f'i'-D) ~ ~,.~~~~ ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) _ORDER Annex a tio~ .09 & 10 if LAFC Resolutions received. \Vere listed on agenda of LAFC public hearing on April 12, 1978. Should be receiving resolutions soon . -9- ( ) CONSENT CALENDAR DISTRYCT l ·l ~~ J:: c-rt7) )-~~,~ . esolution approvin'g Reimbursemen!-A_Gi:e~ with City of Huntington / each to construct portion 0£.Mas.-ter -P-lan ~~ewers -UJ~ ~ C l ~ ~ =-· <(BL -t.,e,<=<d :,J • ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) -10- ( !~LL DISTRICT S r Consideration ·-· of items deleted from consent calendar, if any ( l ALL DI STRICTS Report of the Executive Committee and consideration of motion to r ec eive and file the Committee's written report ALL _ DISTRI CTS Considerat ion of action on items recommended by the Ex cutive Committee: a) (1) Receive, file and approve Peat, Marwick, Mitchell & Co. ~ Report and recommendation } 11-111. J 't.-;) I d . Receive, file and accept proposal of Peat, Marwick, Mitchell & Co. (2) for detailed design of EDP System and services re vendor selection ' Au t»...orize staff to prepare plans· and specifications and receive bids forU1:nterim Solids Handl ~~ Facilities at Pl~nt No. 1, ~~ --~~~ ~-~~~ok6'~~.\J / Approve Resolution amending Conflict of Interest Code re reporting procedures ( ) Re ceive , file and approve Fiscal Policy Committee report and recommendation re self insurance for liability and workers' compensation ~. J "-(,, .. tf ~ p I '\' . / G. . . ....... ( ) ( ) -3(a)- • ( ) ALL DISTRICTS ( ) ALL DISTRICTS ( ) ALL DISTRICTS ( ) ALL DISTRICTS ( ) ALL DISTRICTS ( ) ALL DISTRICTS ( ) ALL DISTRICTS ALL DISTRICTS Other business and communications or supplemental agenda items, if any -3(b)- . . . r - • NON-CONSENT CALENDAR ( ) DI STRICT 1 ( ) DISTRICT 1 ( ) DI STRICT 1 ( ) . DISTR I CT 1 ( ) DI STRICT 1 ( ) DISTRICT 1 ( ) DISTRICT 1 DISTRICT 1 Other business and communications or supplemen~al agenda i t ems , if any ) DISTRICT 1 Consideration of motion to adjourn -4(a )- - ( ( ) NON-CONSENT CALENDAR No. 28 -Anaheim Hills Annexation No. 7: Consideration of motion declaring intent to approve deferment of a eage fees on approximately 53 acres, subject to execution of greement betwe en Anaheim Hills, Inc ., City of Anaheim, County of Orange and the District. (Deferred from 4/12/7 8 mtg.) -'"TI.--(...A....J ~~ Consideration of motion declaring intent to approve agreement between Anaheim Hills, Inc. and District for p ayme nt of fees on approximately 188 acres in equal installments over a 4-year period. (Deferred from 4 /12 mtg.) DISTRICT 2 ILW ~r ( ) DISTRICT 2 ( ) DISTRICT 2 ( ) DISTRICT 2 ( ) DISTRICT 2 . /ISTRICT 2 ~ QOther business and communications or supplemental agenda items, if any ( DISTRICT 2 Consideration of motion to adjourn -5(a)- NON-CON SENT CALENDAR ( ) DISTRICT 3 ( ) DISTRICT 3 ( ) DISTRICT 3 ( ) DIS TRI CT 3 ( ) DISTRICT 3 ( ) DIST RICT 3 ( ) DIS TRI CT 3 ( ) DIST RICT 3 Other busine ss a nd communications or supplementa l age nda 1 t ems , if any ( ) DISTRICT 3 Con sideration of motion to adjo u rn -6(a)- . ·-·--,. ------ ;:. NON-CONSENT CALENDAR DISTRICT 5 __A/ ; ( J--n - \y .J ~ {;,-- /- DISTRICT 5 V /'I t' -(..../· '-- ( ) DISTRICT 5 ( ) DISTRICT 5 ( ) DISTRICT 5 ( ) DISTRICT 5 ( ) DISTRICT 5 DISTRICT 5 Other business and communications or supplemental agenda items, if any ( DISTRICT 5 ·consideration of motion to adjourn -7(a)- NON-CONSENT CALENDAR ( ) DISTRICT 6 ( ) DISTRICT 6 ( ) DISTRICT 6 ( ) DISTRICT 6 ( ) DISTRICT 6 ( ) DISTRICT 6 ( ) DISTRICT 6 ( ) DISTRICT 6 Other business and communications or supplemental agenda items, if any ( ) DISTRICT 6 Con sideration of motion to adjourn -8(a)- NO N-CO NSEN T CA LENDA R ( ) DIST RI CT 7 ( )· DIST RI CT 7 ( ) DI S TRICT 7 ( ) DIS TRI CT 7 ( ) DI STR I CT 7 ( ) DISTR I CT 7 ( ) DI STR I CT 7 ( ) DISTRICT 7 Oth e r business and communicat i ons or supplemental agenda item s, if any ( ) DI STR I CT 7 Consideration of motion to adj ourn -9(a )- ,. . • ... NON-CONSENT CALENDAR ( ) DISTRICT 11 ( ) DISTRICT 11 ( ) DISTRICT 11 ( ) DISTRICT 11 ( ) DISTRICT 11 ( ) DISTRICT 11 ( ) DISTRICT 11 ( ) DISTRICT 11 Other business and comniunications or supplemental agenda items, if any ( ) DISTRICT 11 Consideration of motion to adjourn -lO(a)- -~-------· r: ~ Agenda Item No. 6 -Annual Election of Chairmen and Chairmen pro tem · District No. 1 2 3 5 6 7 11 James Sharp City of Tustin Henry Wedaa City of Yorba Linda Bernie Svalstad City of Fountain Valley Don Mclnnis City of Newport Beach Kerm Rima Costa Mesa Sanitary Dist. Pete Barrett City of Newport Beach Ron Pattinson City of Huntington Bch. · Vice ·chairman Philip Anthony Board of Supervisors Don E. Smith City of Orange Donald Hudson City of Cypress Thomas F. Riley Board of Supervisors Paul Ryckof f City of Newport Beach Bill Vardoulis City of Irvine Ron Shenkman City of Huntington Bch. An up-to-date list of Directors by District is included in the Directors' folders. ALL DISTRICTS Ratify eme rgency action fo r necessary aspha l t repa irs and preparations for open house for Pl-16 . Paving $7 ,000 to $8 ,000 Au thorize staf f to prepare p l ans and specifications and advertise for: a. Sludge composting are a b. Under dra in system for digester cleaning beds Grant to City of Huntington Beach slope easement for encroachmen t on 3 0' utility corridor between t wo plants for widening ar.d improvements of Hamilton Street Bridge Crossing. Close out P2-23 -l a . Ad j ustme nt of quantities b. Landscaping modifications -$1,000 deduct (Possible time ext) c . Miscellaneous paving improvemen ts , pipe supports , etc . Approx $8 ,000 to $9 ,0 00 + time ext d . C l ose Ou t Agreement Approve plans and specifications for Job #-093 -Two ton hoist Approve pla ns and specifications for PW -0 66 -Modification of existing sludge hopper outlet Execution of agreement between Districts and LA/OMA to conduct sludge dewatering studies . Close Out Job No . PW-055/\_ Odor Contro l Advertise for surplus gravity filters instal l e d o n JP L-ACTS 1-MGD Facility DISTRICT NO . 1 Noth ing DISTR I CT NO . 2 . . Approve plan s and specifications Richfield Subtrunk Job 2 -19 Advertise for bids -Bid date June 1 3 Approve plans and .s pecifications Kellogg Subtrunk Job No. 2-20 Advertise for bids -Bid date June 13 , DISTRICT NO. 2 ·(continued) Accept easement for Richfield Subtrunk from City of Placentia /License Agreement with Atchison, Topeka & Santa Fe for Richfield ~d Kellogg Subtrunks . Acceptance of sewer easement from Santa Fe Land Company for instal- lation of sewer in.Kellogg Authority for Selection Committee to negotiate with Lowry & Associates for preparation of plans and specifications for reinstallation of the Olive Subtrunk at Katella Avenue crossing the Santa Ana River Receive, file and initiate Carusillo Annexation No. 31 DISTRICT NO. 3 Change Order No. 3 to Contract 3-20-3 -Field Closure $7,983 Add Progress Report on 3-20-3 and 3-22 DISTRICTS NOS. 5 & 6 Nothing DISTRICT NO. 7 : . ' DISTRICT NO. 11 Enter into Reimbursement A,greement with City of Huntington Beach to V construct portions of Master Plan trunk sewers May 10, 1978 Joint Mtg. Election of Chairmen and Chairmen pro tern Question was asked regarding voting procedures and if there is a tie vote. TLW advised that last year each District how they would set up their ballot. DISTRICT 1 DISTRICT 2 DISTRICT 3 DISTRICT 5 DISTRICT 6 DISTRICT 7 for Chairman Anthony nominated/but he withdrew from nomination. Rima nominated. No futher nominations. RIMA elected. Sharp nominated for Chairman pro tern. No further nominations. SHARP elected. Wedaa nominated for Chairman. No further nominations. WEDAA elected. Smith nominated for Chairman pro tern but withdrew. Holt nominated. No further nominations. HOLT elected. for Chairman. Olson nominated I Svalstad nominated. No further nominations. Passed out ballots to District 3 Directors. SVALSTAD elected. Griffin nominated for Chairman pro tern. No further nominations. GRIFFIN elected. Ryckoff nominated for Chairman. No further nominations . RYCKOFF elected. Riley nominated for Chairman pro tern. No further nominations. RILEY elected. Mcinnis nominated for Chairman. No further nominations . MCINNIS elected . Rima nominated for Chairman pro t ern . No further nominations. RIMA elected. Sm ith nominated for Chairman. Vardoulis nominated. Williams nominated. Passed out ballots. TLW announced they had one candidate with three votes and t wo candidate s with two votes eac h. Would revote . Passed out second set of ballots. VARDOU LIS elected . Smith nominated for Chairman pro tern. No further nominations . SMITH e le cted . DISTRICT 11 -Shenkman nominate d for Chairman. No further nominations. SHENKMAN elected . Pattinson nominated for Chairman pro tern . No f urther nominations. PATTINSON e lected. (8-a) Report of Joint Chairman Chairman Saltarelli called a meeting of the Executive Committee for Wednesday, May 24th, and invited Directors Miller and Perry to attend. Perry advised that he couldn't make it that day and he then invit3-d-Director Olson . Olson indicated that he would be there anyway as a member of the Fiscal Policy Committee . Saltarelli then reported that we have been preparing for a dedication ceremony for the secondary treatment facilities at Plant No. 1 which was tentatively scheduled for May 4th. In conjunction with a visit by President Carter to California, the White House staff and EPA were considering his appearance at the dedication , but due to other commitments , he could not attend the dedication . The ceremonies have now been put off until June , when we expect a visit from the EPA Administrator , Douglas Costle. As soon as a date is established, will notify the Directors . (8-b) Report of the General Manager (8-c) Mr. Harper referred to the new information booklet in the Directors' folders and advised that we will be handing these out to the public. Advised that new Directors may wish to put the 31st of May on their calendars. Will have a new Directors' orientation meeting beginning at 6:00 p .m. and will serve a light dinner . Will probably last about 2~ hours which will include a tour of the facilities here at Plant 1 . Reported that staff is still working , along with other major ocean dischargers, on an EPA waiver of secondary treatment requirements . They have been published and we have 45 days for comment period which ends on June 9th. We are having a meeting of major dischargers here on the 25th of May at which time we will prepare our comments . Said he understood that the State would be sending a letter to EPA in the next couple days saying that if regulations stand as proposed, no discharger in California could receive a waiver. Are attempting to get EPA to release some of the regulations. Regulations are very rugged and yet they are telling State officials they will accept newly adopted ocean plan for California. Not sure what EPA is trying to do. Their greatest concern is dischargers on East Coast who are applying for waiver . Said State has substantial amount of dollars for secondary treatment and they are concerned if there are long delays in getting ansers, will lose money as it will go back to federal government. We are trying to work with State on this . Numerous problems. We have until September 24th to complete application for waiver. Report of General Counsel Said he would report on a couple items on the agenda as they came up such as Conflict of Interest Code. Saltarelli then added one other item to his report . Said annual election for Joint Chairman is in July. Directors should be pre pared to make nominations for Joint Chairman in June . Saltarelli also advised that he would not seek nomination for another year. Wedaa asked if .he would not seek nomination , would he take it if nomina t ed . He said he didn 't think so. We daa asked if he would d e cline th e n. Saltarelli answe r e d y e s, p r oba bly. Th e n a d e finite y e s. -2- (13-c) Conflict of Interest Code Quest ion was asked i f we came to a fina l resolution re using existing Conflict of Interest statements. TLW answered yes. We have substituted us e of our forms with schedul e of FPPC . Can use city's form provided you say whe n you file that you are reporting for entire District area and not just city. Transmittal letter can point that out. Directors can still file separately here if they choose with those schedules on our own forms. It was then moved, seconded and carried to adopt Reso lution 78-100 . (13-d) Self-Insurance Motion made to approve i tems (1) (2)&(3). Seconded and carried. Perry voted no on motion. (14) Re Jarvis-Gann Asked for a h a nd vote to see if Directors wanted to take a posi t ion on Jarvis-Gann. 11 voted for taking a position and 1 7 aga i nst taking a position. Was decided District wou ld not take a position either way. (16-b) Re Go ldenwes t Fertilizer Agreement Mr. Harper reported that we have been advised that Goldenwest Fertilizer is going to l ose the ir l ease on Irv ine prope r ty at the air station. Have been working with The Irv ine Company and IRWD to try to resolve a very immed i ate prob l em -Where do we take the sludge if Goldenwest can't take it or process it? If we take i t to a land fill , have to get it at 25% solids. Present ly 18-20% solids . Can 't take it t o sanitary l a nd fill in that condition. I n discussion with The Irvine Company representatives , appears that if Goldenwes t can get their property squared away , wil l extend lease to September 30 . Pr i mary reason for problem is becuase of a ll the rains . Goldenwest needs some addition al funds so that they can clean up the property as it ex i sts today. The three-year agreement we have with them says that afte r first year, they cou ld renegotiate if they could prove that t hey have additiona l costs such as f u e l, mannpower, etc . Price now is $2 .75/yard . They did submi t to us reasons for substantial increase which was latter part of Decemb~r . We have asked fo r additiona l information and n oth ing has be en resolved to date. Said what we are ta lking about at the present t i me is additional amount of $9,200 and increasing the yardage fee from $2.75 to $3.25 . Than asked Tom Woodruff to go into more deta il on this . TLW said Mr. Harper has basically pointed out the details of the dilemma for both the Districts and our contractor. Said whi l e there is some degree of dispute as to rights and obligations , under our prese nt agreement, objective is to insure that commencing tomorrow morning t h at the quantity of dige sted s ludge wi ll get out of here and go someplace. They have a prob l em which appears to be an eviction notice effective June 30th (or maybe October 1st actua l ly). District would agree to pay to Goldenwest $5 ,000 up front and $5,000 when work is completed to develop and get into operation a site on the Goldenwest Fertilizer property which i s really owned by The Irvine Company. To get it suitable to accept up to 300,000 yards per day and to keep the SWRCB and State and. The Irvine Company happy , have to restructure the property out there. Th ey can t h en provide -3 - to us a 19-20 acre parcel. Our contract is primarily a hauling contract. They did agree to take all of our sludge which could be 300,000 yards per day up to September 30th. In the meantime we would be trying to acquire a site of our own, probably on The Irvine Company property. Have been working on it for some time. Saltarelli summarized that Board would be amending existing contract in terms of payment of $9,200 and changing rate from $2.75 to $3.25 per yard. Pattinson asked, why the big increase? Understand money to improve property but not increase. TLW said contract executed in December, 1976, does provide for increase. They requested from $2.75 to $4.31. Presented fuel cost and labor increases, etc. Contract does provide that the Board at least consider escalation in price based upon actual costs. Svalstad added this is over an 18% increase . Asked if there is any competition and if we have a choice. FAH stated that we feel the $3.25 is justified . We have looked at their records. They wanted more than that . We feel this is a fair price. The other problem is that we do not have an approved site to haul the material to. This is the only one in Orange County. Smith asked if that information was certified . Was answered, no, material was submitted to our accounting department and they reviewed it. Pattinson asked what assurance we have with regard to their site preparation. Saltarelli answered we can't be assured so that is why we want to negotiate with The Irvine Company and have a site for ourselves. Right now there is a greater problem than escalation of actual costs of the contract . Wedaa said maybe should have staff review all the problems we have had in getting rid of this for the new Directors. Saltarelli added that it is the intent of staff and Executive Committee to secure a site too as soon as possible. Wedaa moved the staff's recommendation. Motion seconded . Motion was restated: Increase rate to $3 .25/yard and authorize increase in payment of $10,000. Asked for a split on the vote for each item . Voice vote on $3.25 rate. Motion carried . Re $10,000 to provide for site development, Shenkman said that was not justified in his mind. Why are we putting up the money? Saltarelli answered it was the rains that created the situation and it won't hold the sludge without causing problems . TLW added it is the only one in town, unfortunately. One of the disputes of the agreement is do they have to take everything that we put out at the plant. They say to the contrary. They are saying that the site just won't accommodate it. Will actually accommodate it for about four more months. They lost so much during the rains which washed away. They have sales contracts to export the sludge which has finally dried. Are going to get out of there permanently after October 1st. Said they wouidn't do this if they had received their increase at the beginning of the year when they requested it as they would have probably received the $10,000 and would have absorbed -4- the increased costs . They didn 't get the increase and operated at a loss because of fuel and labor. Wil l iams said we have people here who aren't familiar with problem but Section 208 area act documents actually cover this problem. Moved to approve the $10,000. (actually, called for the question . motion was already made) R@x±x«axxxx®kH~ $1 0,000 will be pai d - $5,000 now and $5,000 later . Wi l l be amending present contract . Asked if they would still be obligated to haul the sludge even if we don 't amend contract . Answered yes , but they say they can't haul it . I f we pushed , we might win the case . Roll call vote. Motion carried. (16-c) REL Report re Safety Committee Ray advised that in the past we have received many complaints because of construction work between Lincoln and Orangethorpe and have tried different approaches to enlighten the public and let them know what we are doing. Said this project was delayed six months . The contractor for this portion of the Knott Interceptor, Kordick & Rados, went out to school children to introduce them to a safety program . Seven grammar schools and three high schools were involved . Showed them a brief slide presentation and showed them some equipment . Then solicited some school administrators to develop a safety procedure program and to invite all children to participate by drawing posters . We awarded two hardhats to winners of the best posters in each class . Have another program for Junior High . Re ferred to posters on wall from Buena Park school. Said staff just wanted to convey to Directors and public that we are trying to make the minimum impact on the community. Salt~relli then asked that the new Directors that evening be introduced. Introduced Gambina, Seymour Siebert, Stanton , Strauss and Velasquez. -5-