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HomeMy WebLinkAbout1975-12-10 COUNTY SANITATION DISTRICTS ` AR 40 29,014 OF ORANGE COUNTY, CALIFORNIA 9 6 2-241 1 P. ❑. BOX 8127, FOUNTAIN VALLEY, CALIFORNIA 92706 10844 ELLIS AVENUE (EUCLID OFF-RAMP, SAN DIEGO FREEWAY) December 5, 1975 NOTICE OF REGULAR MEETING DISTRICTS NOS . 1, 2, 3, 5, 6, 7 R 11 WEDNESDAY, DECEMBER 10, 1975, 7 : 30 P .M. 10844 ELLIs AVENUE FOUNTAIN VALLEY, CALIFORkIA The next regular meeting of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California, will be held at the above hour and date. SCc r ary Scheduled upcoming meeting: BEFORE JOINT BOARD MEETING "208" Special Committee - Monday, December 8, 1975, 12.:00 noon Building Committee - Wednesday, December 10, 1975, 6:00 p.m. v AFTER JOINT BOARD 1E.107ING District 5 (Adjourned; - Thursday, December 11, 1975, 5:00' p.m. Newport Beach Clty Hall MANAGER'S AGENDA REPORT Post office Box 8127 County Sanitation Districts 10844 Ellis Avenue of Orange County, California Fountain Valley, Calif., 92708 Telephones: Area Code 714 540-2910 JOINT BOARDS 962 24111 Regular Meeting December 10, 197 - 7 : 30 p.m. The following is a brief explanation of the more important , non-routine items which appear on the enclosed agenda and which are not otherwise self-explanatory. Warrant lists are not attached to the agenda since they are made up immediately pre- ceding the meeting, but will appear in the supplemental agenda available at the meeting. Joint Boards No. 9-a - Award of Contract No. PW-046 . We received bids November llth for the demolition of abandoned meter vaults and obsolete shop facilities at Plant No. 1. Two bids were received in the amounts of $121845 and $14,395 . The engineer ' s estimate for this work was $15, 000 (budget : 11y ,000) . The staff rPcommenr3s awarcl to F, � G r:nnrraorrms, of Huntington Beach for the total price of $12,845. No . 9-b and 9-c - Purchase of Vehicles . Bids have been taken for two compact sedans and six full-sized pickup trucks . These vehicles were budgeted for replacement of older vehicles and expansion of our industrial waste monitoring and maintenance activities . We believe the bids are very favorable and the staff recommends approval of purchase . No. 9-e - Rebuild Engine No. 10 at Plant No . 2 Headworks . The Districts advertised for bids to rebuild a large sludge gas engine at Plant No . 2. On December 2nd , the bid date, no bids were received. The project was primarily a labor contract with the materials to be furnished by the Districts. We had estimated the job to cost $8,848 . It is the staff' s recommendation that the Boards authorize us to proceed with the work on force account utilizing District personnel and equipment to rebuild Engine No. 10. No. 9-f - Completion of Job No. PW-043. The contract to provide utility piping for the JPL-ACTS process at Plant No. 2 is now complete . The project cost is $24,173 . The action appearing in the agenda authorizes the filing of a Notice of Completion. No. 9-g - Authoring Out-of-State Travel and Expenses for Inspection of Major Equipment to be Furnished on Jobs Nos . P1-16 and J- -1 . During the course of construction of the 116-MGD Activated Sludge Additions to Plant No. 1, as well as the Additional Pumping Facilities at the Ocean Outfall Pumping Station, it will be necessary for Districts ' personnel to witness tests of major equip- ment items at the respective manufacturing plants . These major equipment items include the blowers and the blower gears , pumps and engines for Job No. P1-16 and the pumps and engines for Job No. J-6-1. It is anticipated that it will be necessary to make two trips to Connersville, Indiana, two trips to Springfield, Ohio, and one trip to Georgia. It is recommended that the Boards authorize the out-of-state travel and expenses for necessary engineering personnel to witness the testing of these major equip- ment items . No . 9-h - Irvine Ranch Water District Outfall Force Main to Districts ' Facilities . In 19723, the Districts approved the purchase of 15-MGD capacity by the Irvine Ranch Water District in our ocean outfall. The Water District, in planning for expansion of their facilities, has pre- pared a draft Environmental Impact Report to connect a proposed 27-inch d i pmeter pi,nel i ne from t.ha Water Di aV itr ct t s +_ 0at:"Cnt facilities to the Districts ' Ocean Outfall. The pipeline is to be designed to have a capacity of 15-MGD. Included in your agenda material is a brief report and some of the highlights from the draft Environmental Impact Report . It is recommended that the Boards receive and file this report and refer it to the staff. District No . 3 No. 9-j - Receive and File Redevelopment Plan for City of La Habra. The City of La Habra is proposing a redevelopment project located between California Street and Harbor Boulevard on La Habra Boulevard . The staff has reviewed this redevelopment area of approximately 33 acres and has made a report which is attached with the agenda material. It is recommended that the notice from the City of La Habra be received and filed . No. 9-k - Receive and File Redevelopment Plan for City of Garden Grove. The City of Garden Grove is proposing a redevelopment project located between the Garden Grove Freeway and Trask Avenue, easterly of Magnolia Street . The staff has reviewed this eighteen acre re- development area and has made a report which is attached with the agenda material. It is recommended that the notice from the City of Gargen Grove be received and filed. -2- No. 9-1 - Receive and File Redevelopment Plan for City of Seal Beach. The City of Seal Beach is proposing a redevelopment project located in the downtown area from Seal Beach Boulevard on the east to the Los Angeles County boundary on the west and extending from the shoreline northerly to the Haynes steam plant road. The staff has reviewed this 98-acre redevelopment area and has made a report which is attached with the agenda material. It is recommended that the notice from the City of Seal Beach be received and filed. No. 9-m - Change Order No . 3 - Knott Interceptor, Contract No. 3-20-1. In December, 1974, the City of Westminster requested that the Sanitation District include as part of this contract certain street improvements on Knott Avenue to be constructed concurrently with the District ' s required street restoration. This work included approximately 600 linear feet of curb and gutter, 4500 square feet of sidewalk and driveway aprons , repaving of existing driveways and excavation and grading as required. The City has verified the correctness of the quantities involved and ,the approved unit prices for this additional work and the City will pay the total amount of $103,855 . 87 for the work performed under Change Order No. 3. The staff recorirends n7,prov�_;.l =r `h=s r:=-Tip" No. 9-n - Change Order to F. T. Ziebarth for Anaheim-Barber Flood Control Channel. In September, the Board approved a contract with F. T. Ziebarth and Company to accomplish the necessary bypassing for the Anaheim- Barber Flood Control Channel relocation work in the total amount of $7,400. This bypassing contract was necessary to assist the Flood Control District with their contractor in the relocation of the District ' s sewer siphon since the field conditions were considerably different than those shown on the original plans for the relocation. During the bypassing operation being performed by F. T. Ziebarth and Company , it was necessary to extend the scope of the work to include replacement of a defective coupling, concrete encasement and bulk- heading of existing sewage flows to prevent damage to the Flood Control District ' s facilities . Because the Flood Control District and their contractor' s work were contingent upon our bypassing of the sewage flows , it was necessary to order F. T. Ziebarth to perform this additional work on a force-account basis in the total amount of $1,122. It is, therefore, recommended that the Board approve the change order to F. T. Ziebarth and Company . -3- Districts Nos . 3 and 11 No. 9-p - Document Maps for Districts Nos . 3 and 11. We requested proposals from five civil engineers to update and verify our records pertaining to rights of way and the validity of our easement documents relative to all trunk sewer and pumping station facilities within Districts Nos . 3 and 11. Only two engineers submitted proposals for the work as outlined in the Districts ' request. Since the work involved little professional judgement, the staff felt competitive price bidding was in order for the work as outlined . The lowest fee submitted was that from Clifford A. Forkert of Huntington Beach in the amount of $11,250 . 50, which is approximately $9,000 less than the fee submitted by Don Greek and Associates . When scoping the work to be done , the staff felt that the combined work for the two Districts would not exceed $8, 500. After careful review of the proposals submitted and the hours associated with each task, it would be the staff' s recommendation that the Boards authorize the firm of Clifford A. Forkert to perform those tasks as necessary, in cooperation with the Districts ' staff, for a total fee not to exceed $10 ,000 . District No. 7 No. 7-q - Consideration of Waiver of Connection Fees . In September, 1960, the City of Santa Ana constructed a sewer in Old Tustin Avenue north of Seventeenth Street . Mr. Ray Hull, an adjacent property owner paid to the City a front footage charge of $3 . 98 per front foot. In 1966, the Sanitation District acquired this sewer from the City of Santa Ana. Mr. Hull is now requesting connection to this sewer, but the District front footage charge for this connection is $10 . 00 per front foot . It is the staff' s recommendation that a permit be issued to Mr . Hull for the property located at 1717 Old Tustin Avenue at no additional front footage charge. The staff feels that the property owner met this obligation at the time of payment to the City of Santa Ana. However, the property owner is still subject to appli- cable District connection fees plus a $35 inspection charge. No. 9-r - Annexation No. 46. On October lst, the Board approved the request of Leadership Housing Systems , Inc . , to delay payment of a portion of the annexa- tion fees for Annexation No . 46 . The action appearing in the agenda orders annexation of approximately 62+ acres to the District in the vicinity of the northeast corner of, Orange Park Acres and Chapman Avenue, and provides for payment of annexation fees in accordance -4- with prescribed conditions. E--�-­`;ially, the proponents will pay immediately the annexation fees for Tract No. 8827 ( 20 acres) and execute a note for the balance of the annexation fees and a Deed of Trust for Tract No. 8799 . They will pay semi-annual interest payments on the outstanding amount at the rate of 7% per annum and eventual payment of District annexation fees in effect at the time the tract map is recorded, but in no event later than July 1 , .1977 • As of this date , the proponents have executed a note and a Deed of Trust for the deferred annexation fees ; however, they have not submitted the annexation fees for tract No. 8827 which is $20,580 . In the event payment is not received by December 10 , this item will be stricken from the agenda. No. 11 - Agreement with the County of Orange to Participate in the Establishment of a Washington, D. C . , Office of a Legislative Advocate . Included in the agenda material is a proposal from the County of Orange suggesting that the Sanitation Districts participate in the financing and use of a Washington, D. C. , legislative advocate. The agreement propoFed by the County is for six months beginning January 1 through June 30, 1976. The anticipated costs for the six-month period totals $46,000, with the Districts ' share being 10% or $4 ,600. . While the Districts have representation in Washington through the Association of Metropolitan Sewerage Agencies (AMSA) , it is specifically limited to water pollution control legislation and EPA activities, therefore, it would be most helpful tc have someone who is very familiar with the California Congressional delegation to assist in the passage of legislation. Currently, there is a Bill in Congress , H.R. 9560 , which would be extremely helpful to the citizens of Orange County if it were passed. This Bill would authorize the use of ad valorem taxes in the required waste water user charge revenue systems. If the Bill is not successful, we will be forced to change our methods of collecting revenues which will add a half a million dollars per year in administrative costs to operate some type of billing and collection system. If an Orange County legislative advocate could work closely with Washington AMSA personnel to see that the California delegation supported this measure and the Bill becomes law, our 10% share for the advocate would be repaid many times over . No. 12 - Responsibility for Relocation of Undisclosed Utilities re : Construction Projects . Included in the supporting documents, Page 0, is a memorandum to the Boards from the Districts ' General Counsel pertaining to the responsibility of payment of additional construction costs occasioned by non-disclosure of underground utilities. The staff will be pre- pared to comment on our General Counsel' s recommendation at Wednesday ' s meeting. -5- No. 13 - Quarterly Financial Report . Enclosed with the agenda material is a financial report prepared by the staff for the quarter ended September 30 . If any Director has questions concerning the report , please call Wayne Sylvester . No. 14 - Report of Special Committee for 11208" Planning Designation. The special committee will be considering the various pro- posals for "208" planning designation in the South Coast area at a noon meeting Monday, December 8th. It is expected that the committee will have a recommendation to the Board by Wednesday . The State Hearing Board on "208" designation has left the record open for comments and testimony until December 15th. No. 15 - Procedures for Engaging Firms for Professional_ Services . Included in the agenda material is a report from the General Counsel and staff regarding procedures for employing engineering firms . It is the staff' s recommendation that a special committee be appointed for the purpose of reviewing the current procedures used by the staff and to make recommendations of possible changes 1n the soliciting of enrrIneerfrer pro-n-1 , No. 16 - Sale of Digester Sewage Sludge . Pursuant to the Boards ' instructions, the staff has readvertised for sale of digested sewage sludges . On December 2nd, we received three bids. The staff is in the process of evaluating the bids and will have a recommendation to the Boards on Wednesday. Included in the agenda material is a bid tabulation. No. 17 - Personnel Matters. Enclosed for Directors only is a confidential report on the status of the meet-and-confer sessions with representatives of the Orange County Employees Association (OCEA) , and recommended salary adjustments for personnel not represented by the OCEA. These matters will be discussed- in executive session next Wednesday evening. No. 20 - Purchase of Polyelectrolyte Chemical Flocculents . On Tuesday , December 9, we will be receiving bids for the purchase of a 10-month supply of chemicals to be used in our centrifuge dewatering operations . We expect three firms to bid and since we have already made an evaluation of the effectiveness of each of the chemicals , the staff will be prepared to make a recommendation as to the 1pwest and best bid in time for the Board meeting. We expect the total expenditure to be $225,000. -6- District No. 5 No. 26 - Adjournment to 5 : 00 p.m. , December llth. Chairman McInnis has requested a meeting of the District No. 5 Board at 5 : 00 p.m. , December llth at the Newport Beach City Hall to review the District ' s current financial situation .and to discuss means by which additional revenues can be raised for needed construction. District No. 3 No. 33 - Verbal Report on Magnolia and Knott Interceptor Sewer Odor Problems . The Districts ' engineering staff is preparing a cost estimate for the construction of odor control facilities at Plant No . 1 which will scrub the foul odors contained in the Knott and Magnolia Interceptor Sewers . This facility, which we estimate will cost $35,000, will alleviate the odor problems which were experienced during the warm -weather in the Fountain Valley area this past summer . The staff will go into more detail at the meeting. Fred A. Harper General Manager •.s !� BOARDS OF DIRECTORS County Sanitation Districts Post Office Box 8127 of Orange County, California 10844 Ellis Avenue Fountain Valley, Calif., 92708 Telephones: Area Code 714 ..i JOINT BOARDS 9540-291 62-2411 IIAGENDA ADJZU3:1 'EiJ-S P-CTED,✓ MEETING DATE FILES :_- gin...._ ..... DECEMBER 10, 1975 7 :30 P. M. ,;FIED.1---' fvilN S MINUTES HLED........4f�.• (1) Pledge of Allegiance and Invocation (2) Roll Call FILE .................. LETTER ...._._ ._ (3) Appointment of Chairmen pro tem, if necessary UXa.Co -QL, '. A/C ----TKLR .... ._-___-_...-........_. (4) Consideration of motion to receive and file minute excerpts, if any. See supplemental agenda- .. ` ....._................. - (5) EACH DISTRICT Consideration of motions approving minutes of the following meetiqgs,, ►IJ\1 as mai 1 e d: C ow. Gl,nlva -� .max#•. �n�ek.u;..,. �.o... alt ¢.Cl w. �D�oace�••) District 1 - November 12, 1975 regular and November 25, 1975 special District 2 - November 12, 1975 regular and November 25, 1975 special District 3 - November 12, 1975 regular and November 25, 1975 special District 5 - November 12, 1975 regular and November 25, 1975 special District 6 - November 12, 1975 regular and November 25, 1975 special District 7 - November 12, 1975 regular and November 25, 1975 special District 11 - November 12, 1975 regular and November 25, 1975 special (6) ALL DISTRICTS Reports of: FILE ... I"- LETTER .............. a) Joint Chairman A/C ....TKLR ••-• General Manager ----- w•'" (c General Counsel (7) ALL DISTRICTS Consideration of motion to receive and file certification of the General Manager that he has checked all bills appearing on the agenda, found them to be in order, and that he recommends authorization for payment (8) ALL DISTRICTS (8) Consideration of roll call vote motion approving Joint Operating ROLL CALL VOTE and Capital Outlay Revolving Fund accounts payable check registers for signature of the Chairman of District No. 1, and authorizing payment of claims listed on page "I" ; and approving accounts ITEMS ON payable check registers for signature of the Chairman of the SUPPLEMENTAL AGENDA respective District, and authorizing payment of said claims listed on the pages indicated below: . . . . . . . . . . . . . . . . . . . . . . . NONE DISTRICT 2 warrants - See page "II" DISTRICT 3 warrants - See page "II" HSTRI£T-S s, if-a . . . . NONE .,� . . . . . . . . . . . . . . . . . . . . . . . . NONE . . . . NONE DISTRICT L .k s, if any.. . . . . . . . . . . . . . . . . . . . . . . . NONE DISTRICT 7 warrants - See page "III" -BIST-RIGT- 11 warrants, if any . . . . . . . . . . . . . . . . . . . . . NONE (9) ALL DISTRICTS CONSENT CALENDAR ITEMS NOS . 9(A) THROUGH 9( R ) All matters placed upon the consent calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the consent calendar by a Director, staff member, or member of the public in attendance, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. Members- of the public who wish to remove an item from the consent calendar shall, upon recognition by the chair, state their name, address and designate by letter the item to be removed from the consent calendar. Chairman will determine if any items are to be deleted from the consent calendar. (-J?,:,�__ i ., 1__ .•:-. Roll Call Vote or Cast Unanimous Ballot Consideration of action to approve all agenda items appearing on the consent calendar not specifically removed from same. -2- u. (9) (CONSENT CALENDAR continued from page 2) ALL DISTRICTS FILE ....... ~ (a) Consideration of Standard Resolution No. 75-162, to receive LETTER and file bid tabulation and recommendation, and awarding A/c ....TKLR .... contract for Demolition of Meter Vaults and Shop at Reclamation Plant No. 1, Job No. PW-046, to E & G Contractors, Inc. in the ................... amount of $12,845.00. See page "A" LETTER ............. (b) Consideration of motion to receive and file bid tabulation and recommendation and award Two (2) 4-Door Compact Sedans, LR ---- Specification No. A-079, to Wilson Ford, in the amount of .... $7,570.92. See page "B" _...................... / FILE ......Jl--- (c) Consideration of motion to receive and file bid tabulation and recommendation and award Six (6) 1/2 Ton Pickup Trucks, LETTER .-•••-- Specification No. A-080, to Guaranty Chevrolet Motors, in the � -...TKLR ....A/C amount of $24,836.31. See page "C" .......................... (d) Consideration of motion approving Addendum No. 1 to the plans and specifications for Polyelectrolyte Chemical Flocculent, �c Specification No. P-022, changing the bid date therefor (e) Consideration of Resolution No. 75-163, to receive and file �LETTER .- bid tabulation and recommendation (no bids received) and A/C -...TKLR .... directing the work -to Rebuild No. 10 Engine at Treatment Plant No. 2, Specification No. PW-048, be completed by Districts' force account . See pages "D" and "E" L=_ / (f) Consideration of Standard Resolution No. 75-164, accepting Uri ER .:............ JPL-ACTS Process, Utility Piping at Reclamation Plant No. 2, A/c ...-TKLR ._. Job No. PW-043, as complete and authorizing execution of a ..:a:•... Notice of Completion (g) Consideration of motion approving out-of-state travel for District staff personnel in connection with inspection of FILE ........••......- major equipment items to be furnished for 46 MGD Activated 1 LETTER .............. Sludge Treatment at Reclamation Plant No. 1, Job No. P1-16, A/C ....TKLR .-• and Additional Pumping Facilities at Ocean Outfall Pumping Station, Plant No. 2, Job No. J-6-1; and authorizing reimburse- ment for travel, lodging, meals and incidental expenses FILE ......_..;-� incurred.. LETTER ........... (h) Consideration of motion to receive and file letter from A/C ...-TKLR Irvine Ranch Water District dated November 17, 1975, regarding their connection to the Districts' ocean outfall system, and �ti '�x �- - --•-----••••••• refer to staff for report back to the Boards. See page "F" , k� FiL �....?l.._.. - � � (i) Consideration of motion to receive, file and deny claim of LETTER,;..._-._..... Paul White in the amount of $100,000.00 in connection with A/C ....TKLR .... an accident involving a District-owned vehicle, and refer if. to Districts ' liability insurance carrier for appropriate �qNNW fl _ action, as recommended by General Counsel (CONSENT CALENDAR continued on page 4) -3- (9) (CONSENT CALENDAR continued from page 3) DISTRICT 3 FILE _._. ....... LETTER •--------- (j) Consideration of motion to receive and file notice from the �ti: • ABC -...TKLR - City of La Habra regarding the Redevelopment Plan for the Downtown Redevelopment Project, and the staff report dated December 2, 1975, --- -- on said plan. See page "G" FILE .--- --------- (k) Consideration of motion to receive and file notice from the LETTER -------------- City of Garden Grove regarding the Redevelopment Plan for the A/C ....TKLR .--- Trask Avenue Project, and the staff report dated December 1, 1975, ..... on said plan. See page "H" FILE'---..v......... (1) Consideration of motion to receive and file notice from the LETTER City of Seal Beach regarding the Riverfront Redevelopment Plan, TKLR .... and the staff report dated December 3, 1975, on said plan A/C ... See page "I„ ....................... (m) Consideration of motion approving Change Order No. 3 to the FILE ------.___ plans and specifications for Knott Interceptor, Reaches 5 & 6, LETTER .......__ Contract No. 3-20-1, authorizing an addition of $10,855.87 to ABC ....TKLR .... the contract with Sully-Miller Contracting Company, for street improvements requested by the City of Westminster to be paid for by the City. See page "J" (n) Consideration of motion authorizing issuance of a change to the FILE -------"------- purchase order contract with F. T. Ziebarth Company for additional LETTER ....... work in the amount of $1,122.00, necessary in connection with _...- temporary bypass of existing siphon on Westminster Avenue Inter- ceptor Sewer Siphon Reconstruction, in connection with Orange County Flood Control District improvements to Anaheim-Barber ----"-. Flood Control Channel. See page "K" (o) Consideration of motion to receive and file Summons and Complaint for Money (Unpaid Contract Balance) , on Labor and Material Bond, FILE .................. and to Enforce Stop Notice; and for Breach of Contract, in Case `TTEg' k. No. 237472, Hydro Conduit Corporation vs. A. G. Tutor Co. , Inc. and N. M. Saliba Company, a Joint Venture, et al. , relative to A/c ....TKLR .... the Knott Interceptor, Reach 4, Contract No. 3-18, and refer to District's General" Counsel-and liability insurance carrier for --..................... appropriate action DISTRICTS -3 $ 11 Y` (p) Consideration of motion to receive file and accept proposal of Clifford A. Forkert, dated November 28, 1975, for engineering A/C �.•F """"- services in connection with preparation of right-of-way document r ` �� ...-TKLR maps and records for the respective Districts, on a per diem fee - ...................... basis for an amount not to exceed $10,000. See page "L" DISTRICT 7 L.'....... ✓� (q) Consideration of motion to receive and file letter from Ray Hull : 'R -- - dated October 26, 1975, and authorizing waiver of front footage - TKLR -•- connection charge for property located at 1717 Old Tustin Avenue c See page "M" --------------__ .. (CONSENT CALENDAR continued on page 5) -4- f (9) (CONSENT CALENDAR continued from page 4) DISTRICT 7 (Continued) Fil `� �a� onsideration of Resolution No. 75-165-7, ordering annexation LETTER;::.........- a/c KLR of ap �ttely�62.�64aTqes of territory to the District in the vicini t corner of Orange Park Acres and Chapman Avenue subject to cmditiQnspreviously established by the Board (Annexation No. 46 - Trac osx,�8799 and 8827 to County Sanitation District No. 7) See page END OF CONSENT CALENDAR (10) ALL DISTRICTS v Consideration of items deleted from consent calendar, if any -5- (11) ALL DISTRICTS Cr} Consideration of request of the County of Orange to participate in Washington, D.C. Office Plan re Legislative Advocate Services LWiE R-�-�'•� . (See report mailed with agenda material) iA/C ....TKL L:.. (12) ALL DISTRICTS `"'r Consideration of motion to receive and file General Counsel's report FILE Qa y on responsibility for relocation of undisclosed utilities in connection with Districts' construction projects. See page 110" LE%:ER ......._..... A/C _-TKLR ....(13) ALL DISTRICTS .............. �s Consideration of motion to receive and file financial report of Director ........................ of Finance for quarter ending September 30, 1975 (Mailed with agenda material) FILE ..... .._.. LETTER ... . .._(14 ALL DISTRICTS A/C ....TKLR .... Report of Special Committee for 11208" Planning Designation and consideration of action on Committee's recommendations t (15) ALL DISTRICTS p' t7-�,.�, .o:,. Report of General Counsel and staff regarding procedures for engaging LETTER ..._.. .' I13 irms for professional services. See pages "P" and "Q" A/C ....TKLR .... �"'v " ................_...._ (16) ALL DISTRICTS --- ��� (a) Consideration of motion to receive and file staff report and (I recommendation on Sale of Digested Sewage Sludge, Specification 1/. No. S-016 Rebid. See page "R" A/C ....TKLR . . 1y!_� �r (16-b) Consideration of Resolution No. 75-166, authorizing execution of WW"fi alt Vote or agreement with Kellogg Supply, Inc. for Sale of Digested Sewage ..............unanimous Bacot �l7 Sludge, Specification No. S-016 Rebid, in form approved by the ITEMS ON General Counsel. See pages "IV" and "V" SUPPLEMENTAL AGENDA (17) ALL DISTRICTS Consideration of motion to convene in executive session re personnel matters (employee wages and fringe benefits) g:13 FILE — (18) ALL DISTRICTS LETTER ._.....-_.. Consideration of motion to reconvene in regular session �•`�� .... (19) ALL DISTRICTS Consideration of action on items discussed in executive session (20) ALL DISTRICTS �. Other business and communications or supplemental agenda items: FILE LETTER ...�.._. . ' (20-a) Consideration of motion to receive and file bid tabulation A/C ....TKLR and recommendation for purchase of Polyelectrolyte Chemical ITEMS ON Flocculents, Specification No. P-022, and authorizing the ••• •—•-••" "'SUPPLEMENTAL AGENDA General Manager to issue a purchase order to American Cyanamid Company for the unit price of $0.1089 per pound, with the total purchase not to exceed $200,000, plus applicable taxes. See page "VI" (21) DISTRICT ther usiness omm cations o tal agenda items, if any (22) DISTRICT 1 Consideration of motion to adjourn `-�-5 O -6- (23) DISTRICT 2 Other business and communications or supplemental agenda items, if any IL' (23) Consideration of motion waiving formal bidding provisions of A`ITEMsoN Purchasing Resolution No. 74-98, and authorizing the General �.. SUPPLEMENTAL AGENDA . Manager to issue an emergency purchase order for manhole repairs FILE ----------------- at the intersection of State College Boulevard and Orangethorpe LETTER -------_---_ JV�1.5 (Newhope-Placentia Trunk Sewer) following solicitation of a A/c ....TKLR .-_ minimum of three informal quotes, in an amount not to exceed $8,000 ----••---- (24) DISTRICT 2 Consideration of motion to adjourn 8 .51 (25) DISTRICT 5 ther b ess comet cations s ental agenda items, if any (26) DISTRICT 5 Consideration of motion to adjourn to Newport Beach City Hall, December 11, 1975, at 5:00 p`.m. (27) DISTRICT 6 ther busi an co icat' s o leme agenda items, if any (28) DISTRICT 6 Consideration of motion to adjourn <3 5 2 (29) D STRICT 7 0 er bus common tions s nda items, if any (30) DISTRICT 7 Consideration of motion to adjourn sa ' (31) D STRICT 11 0 r busi and commune ions supp a items, if any (32) DISTRICT 11 FlE --- Consideration of motion to adjourn V.Sc- L-T"ER ---__-----_ A/C ...-TKLR (33) DISTRICT 3 Staff report on odor control problems relative to operation of the Knott Interceptor (34) DISTRICT 3 Other business and communications or supplemental agenda items, if any F;LE ...... (34) Consideration of motion to receive, file and deny claim of eTTER ---]/ Barbara Ann Roberts, aka Barbara Ann Smith, dated December 3, 1975, A/C ....TKLRPP[EMCNSOin the amount of $100,000.00, relative to alleged damages incurred SU as a result of an accident in connection with construction of the _._..__..__ AGENDA l5 Knott Interceptor, Reaches Sand 6, Contract No. 3-20-1, and refer ......""-- - - to the contractor and Districts' liability insurance carrier for appropriate action, as recommended by the General Counsel (3S) DISTRICT 3 Consideration of motion to adjourn `r \`-' 4e �� BOARDS OF DIRECTORS County Sanitation Districts Post Office Box 8127 of Orange County, California 10844 Ellis Avenue Fountain Volley, Calif., 92708 Telephones: JOINT BOARDS Area14 22411 540-2910 IIAGENDA SUPPLEMENTAL AGENDA ITEMS DECEMBER 10, 1975 - 7:30 P.M. ALL DISTRICTS (8) Consideration of roll call vote motion approving Joint Operating and Capital Outlay Revolving Fund accounts payable check registers for signature of the Chairman of District No. 1, and authorizing payment of claims listed on page "I" ; and approving accounts payable check registers for signature of the Chairman of the respective District, and authorizing payment of said claims listed on the pages indicated below: n.T ic;TT i—warrants, i i f#ty. . . . . . . . . . . . . . . . . . . . . . . . NONE DISTRICT 2 warrants - See page "II" DISTRICT 3 warrants - See page "II" HSTRIETS 5 & 1i snspen5e fmd warra s r--i i air). . . . NONE . . . . . . . . . . . . . . . . . . . . . . . . NONE . . . . NONE NONE DISTRICT 7 warrants - See page "III" . . . . . . . . . . . . . . . . . . . .. NONE (16-b) Consideration of Resolution No. 75-166, authorizing execution of agreement with Kellogg Supply, Inc. for Sale of Digested Sewage Sludge, Specification No. S-016 Rebid, in form approved by the General Counsel. See pages "IV" and "V" ALL DISTRICTS (Continued) (20-a) Consideration of motion to receive and file bid tabulation and recommendation for purchase of Polyelectrolyte Chemical Flocculents, Specification No. P-022, and authorizing the General Manager to issue a purchase order to American Cyanamid Company for the unit price of $0.1089 per pound, with the total purchase not to exceed $200,000, plus applicable taxes. See page "VI" DISTRICT 2 (23) Consideration of motion waiving formal bidding provisions of Purchasing Resolution No. 74-98, and authorizing the General Manager to issue an emergency purchase order for manhole repairs at the intersection of State College Boulevard and Orangethorpe (Newhope-Placentia Trunk Sewer) following solicitation of a minimum of three informal quotes, in an amount not to exceed $8,000 DISTRICT 3 (34) Consideration of motion to receive, file and deny claim of Barbara Ann Roberts, aka Barbara Ann Smith, dated December 3, 1975, in the amount of $100,000.00, relative to alleged damages incurred as a result of an accident in connection with construction of the Knott Interceptor, Reaches 5 and 6, Contract No. 3-20-1, and refer to the contractor and Districts' liability insurance carrier for appropriate action, as recommended by the General Counsel -2- 4 JOINT OPERATING FUND WARRANTS WARRANT NO. IN FAVOR OF AMOUNT 27734 ABC Metals Supply, Inc . , Steel $ 34 .64 27735 Accupress, Drafting Supplies 140. 17 27736 Advance Electric, Motor Repair 07.08 737 Air Seals Corporation, Engine Parts 25.54 27 38 Alex Fish Company, Lab Supplies 53.00 27739 All Bearing Service, Inc . , Bearings, Bushings & Hose 624 .69 27740 Alpine Aromatics, Inc . , Odor Control 1,060.00 27741 American Compressor Company, Compressor Parts 80.51 27742 American Lock & Supply, Inc . , Hardware 282.81 27743 City of Anaheim, Power 101.61 27744 Anaheim Sewer Construction, Lateral Repair 750.00 27745 Anderson Bevier Co. , Truck Parts 74 .89 2?746 Anderson Bevier Co. , Truck Parts 22.04 27747 Applied Science Labs, Inc . , Lab Supplies 69.80 27748 Atomic Absorption Newsletter, Technical Journal 10.00 27749 Bank of America, Bond & Coupon Collection 405. 16 27750 Banning Battery Company, Batteries 182.00 27751 Bearing Specialty Company, Conveyor Parts 1,157.00 2?752 Benz Engineering, Inc. , Compressor Parts 25.04 27753 Better Rents, Equipment Rental 54 .80 2775 Bomar Magneto Service, Inc. , Magneto Repair 577. 17 2?755 Boyle Engineering Corporation, Survey 1,002. 50 27756 Bristol Park Medical Group, Inc . , Pre-employment Exams 13.00 27757 C & R Reconditioning Company, Engine Repair 500.00 21758 CS Company, Pump & Compressor Parts 11417. 99 27759 CWPCA, Conference Registration 100.00 27760 Cal-Glass for Research, Inc . , Lab Supplies 297. 91 27761 Cal-State Seal Company, Gasket Material 228 .17 27762 Cal ' s Cameras, Photo Processing & Slapnlies 966.L5 27763 - Chadwick & Buchanan, Inc . , Earth Moving 1,789.75 27764 Clark Dye Hardware, Tools 21. 39 2?765 Coast Nut & Bolt Company, Hardware 1.33.0� 2?766 College Lumber Co. , Inc . , Building Materials 153. 9 27767 Co-Na.r Equipment Rentai, Truck Rental 180.00 27768 Consolidated Electric Distributors, Electrical Supplies 776.84 27769 Lee L. Cory, Employee Mileage 9.00 27770 Costa Mesa Auto Parts, Inc . , Truck Parts 429. 35 27771 Crest Leasing, Vehicle Lease 147.28 27772 Culligan Deionized Water Service, Lab Supplies 40.00 27773 Daily Pilot, Bid Notices P-022 & S-016 & Subscription 57.88 27774 C . R. Davis Supply Co. , Hose & Hardware 456.50 27775 De Guelle & Sons Glass Co. , Glass & Hardware 77.65 27776 Derby' s Topsoil, Building Materials 318.00 27777 Diamond-Newport Ice Co. , Industrial Waste Sampling Supplies 15. 90 27778 Nick Di Benedetto, Employee Mileage 36.06 27779 Diesel & Gas Turbine Progress, Technical Journal 12.50 27780 Eastman, Inc . , Office Supplies 1, 107.06 27781 Enchanter, Inc . , Ocean Services 3,000.00 2?782 Ensign Products Co. , Cleaner 466.71 27783 Enterprise Printing Company, Printing 21.04 27784 Envirotech-Sparling, Meter Parts 149.73 27785 Fibre Glass Evercoat Co. , Inc. , Protective Coatings 135. 95 27786 Filter Supply Co. , Filters 420.44 87 Fischer & Porter Company, Pump' Parts & Strip Charts 406.44 2Tj88 Fisher Scientific Co. , Lab Supplies 54.47 "I-1" AGENDA ITEM #8 "I-1" TARRANT NO. IN FAVOR OF AMOUNT 27789 Fountain Valley Medical Center Pharmacy, First-Aid $ Supplies 50.88 2?790 Gasket Manufacturing Co. , Inc . , Gaskets 428.24 27791 General Electric Supply, Electric Supplies 2,955. 32 27792 Georgia Pacific Corp. , Chlorine 3, 167.60`-' 27793 General Telephone Company 1,539.20 27794 Goldenwest Fertilizer Co. , Grit Removal 3,105.00 27795 Graybar Electric Company, Electric Supplies 181. 90 27796 Groth Chevrolet Co. , Truck Parts 24 .80 27797 Harbor Aviation, Areial Photography 56. 95 27798 Harrington Industrial Plastics, Pipe Supplies 62.06 27799 Hertz Car Leasing Division, Vehicle Lease 557. 14 27800 Hines Wholesale Nurseries , Landscape Supplies 457. 92 27801 Hollywood Tire of Orange, Truck Tires 1,343.78 27802 Honeywell, Inc. , Strip Charts 96.66 27803 House of Batteries, Batteries 37. 32 27804 Howard Supply Company, Pipe Supplies 1,583.04 27805 Hundley Company, Inc. , Electric Supplies & Controls 534 .72 27806 City of Huntington Beach, Water & Water Meter 324 .62 27807 Inland Nut & Bolt Company, Hardware 332. 15 27808 Irvine Ranch Water District, Water 2.05 27809 Johnston Pump Co. , Freight 7.60 27810 Keenan Pipe & Supply Company, Pipe Supplies 216.63 27811 King Bearing, Inc . , Bearings, V-Belts & Seals 485.64 27812 Kisling Construction Co. , Pot Holes 3-21-2 2,935.00 27813 Kleen-Line Corporation, Janitorial Supplies 165.76 27814 Knox Industrial Supplies, Tools & Hardware 391.43 27815 LBWS, Inc . , Welding Supplies & Hardware 191.03 27816 L & N Uniform Supply Co. , Uniform Service 2,2,0Z! .41 2 781 7 T ..9-• T Tl... 1 1^\ 27818 Lewco Electric Company, Truck Repair 44 . 36 27819 McGee Mfg. Company, Inc . , Freight 5. 11 27820 McKinley Equipment Corp. , Hardware 265. 11 27821 Mark Company, Manhole Repair 190.28 27822 Marriott Hotel, EPA SWRCB Meeting 207.23 27823 Masoneilan International, Inc . , Pump Parts 42.84 27824 Master Blueprint & Supply, Drafting Supplies & Printing 138.72 27825 Metropolitan Supply Co. , Pump Parts 438.08 27826 Midland Products Company, Pump 2,070.92 27827 Milligan Trucking, Equipment Rental 864 .00 27828 Mine Safety Appliances Co. , Safety Equipment 189.74 27829 J. Mosher, Employee Mileage 15.75 27830 N B Products, Pipe Supplies 224 .69 27831 National Chemsearch, Odor Control & Cleaner 1,268.02 27832 National Lumber Supply, Building Materials & Hardware 95. 14 27833 City of Newport Beach, Water 9.27 27834 C. Arthur Nisson, Legal Services 195.00 27835 Office Equipment Specialists, Equipment Repair 111.50 27836 Orange City News, Publish Industrial Waste Ordinance 11635.08 27837 Orange County Stamp Co. , Rubber Stamps 30. 14 27838 Orco Plastics, Welding Supplies 53.94 27839 Oxygen Service, Lab Supplies 415.25 27840 Pacific Pumping Company, Pump Parts 96.26 27841 Pacific Telephone Company 452.38 27842 M C Patten Corporation, Gauges 228 .38*fto' 11I-2" AGENDA ITEM #8 "I-2" 4ARRANT •NO. IN FAVOR OF AMOUNT 27843 Peat, Marwick, Mitchell & Co. , Audit Services $ 169.00 27844 Pickwick Paper Products, Janitorial Supplies 475.71 27845 Quality Building Supply, Building'Materials 205.87 2" 146 Rainbow Disposal Co. , Trash Disposal 64 .o0 2y647 Red Valve Company, Inc . , Valves 404 .26 27848 The Republic Supply Co. , Valves 44 .47 27849 Routh Transportation, Oil Removal 842. 55 27850 Ryan Herco, Pump Parts 182.72 27851 Santa Ana Electric Motors, Electric Motor 136.72 27852 Sargent Welch Scientific Co. , Lab Supplies 1, 312. 23 27853 Scientific Products, Lab Supplies 155. 55 27854 City of Seal Beach, Water 56. 20 27855 Security Industrial Supply Co. , Pipe Supplies 2, 552. 26 27856 See Optics, Safety Glasses 39.22 27857 S. F. Serrantino, Employee Mileage 21.00 27858 Service Motor Parts, Engine Parts 339. 50 27859 Sesco, Electrical Supplies 461. 10 2786o Sherwin Williams Co. , Paint Supplies 1,645. 93 27861 Sherwin Williams Co. , Paint Supplies 90.99 27862 Smith Electric Motors, Motor Repair 440.87 27863 Southern California Edison Company 53,577. 58 27864 Southern California Gas Company 1,039. 15 27865 Southern California Water Company 4 .20 27866 Sparkletts Drinking Water Corp. , Bottled Water 24 1. 37 27867 Speed E Auto Parts, Truck Parts 97.21 27868 Standard Oil Company of Calif. , Gasoline, Oil & Grease 2,772.48 27869 Starow Steel, Steel 575.65 27870 State Compensation Insurance Fund, Quarter Premium & Workers Compensation 32,732.67 c;8;1 Uteriir.- Art Engi. c l•ir.i :,u ly Drafti., Su lies 1:;.a- o '� E o r%r pp J 27872 The Suppliers, Tools & Hardware 594.52 27873 Surveyors Service Company, Manuals 45.79 27874 J. Wayne Sylvester, Director of Finance, Petty Cash Reimb. 283. 95 27875 - T-Girl Temporary Employment, Temporary Warehouse Help 637.52 27876 Tardif Sheet Metal, Pipe Supplies 108.46 27877 Bruce Taylor, Employee Mileage 35. 94 27878 Techser, Inc. , Electric Supplies 96. 37 . 27879 Terra Trucking Company, Equipment Rental 417.44 _ 2788o Texas Water Utilities Assn. , Technical Manual 15.00 27881 Tony' s Lock & Safe Service, Lock Repair 27.00 27882 Trade Paper Company, Mailing Supplies 11.77 �7883 Truck & Auto Supply, Inc . , Truck Parts 501.25 27884 United Auto Parts, Truck Parts 13. 95 �7885 United Parcel Service, Freight-Out 25.89 . 27886 United States Elevator Corp. , Maintenance Agreement 33.00 27887 United States Equipment, Inc . , Compressor Parts 1,379.86 27888 Utilities Supply Company, Tools 63.68 27889 Valve and Primer Corp. , Valves 416.90 27890 Van Waters & Rogers, Chemicals 2,303. 12 27891 Wagner Hydraulic Equipment Co. , Gaskets 26.09 27892 Kevin Walsh, Employee Mileage 34 . 50 27893 John R. Waples, R.S. , Odor Consultant 216.40 27894 Western Wholesale Company, Equipment Parts 41.21 2"95 Westinghouse Electric Corp. , Electric Supplies 177.06 2rrs96 Thomas L. Woodruff, General Counsel 2,999.50 27897 Donald J. Wright, Employee Mileage 26.85 11I-3" AGENDA ITEM N. "I-3" TARRANT NO. IN FAVOR OF AMOUNT 27898 John M. Wright, Employee Mileage $ 38.40 27899 Xerox Corporation, Reproduction Services 1, 383.93 TOTAL JOINT OPERATING $ 165,768. 94*.o, CAPITAL OUTLAY REVOLVING FUND WARRANTS IN FAVOR OF 27708 Belmont Engineering, JPL Equipment $ 40,021.23 27709 John Carollo Engineers, Engr. Services, Fac . Plan,JDL 50,000.42 27710 Hugh Carter Engineering Corp . , Engr. Serv. P2-11-2 2,250.00 27711 Daily Pilot, Bid Notice A-079 and A-080 18. 55 27712 Desert Dynamics, Electric Winches 1,202. 35 27713 Donovan Construction Co. , Contractor P1-16 790,782.02 27714 Eastman, Inc. , Office Equipment 436.72 27715 Fabco, Furnishings 225.00 27716 Forkert Engineering, Engineering P2-8-8 & JPL Survey 25203.03 27717 The Frick-Gallagher Mfg. Co. , Freight 32.28 27718 J. B. Gilbert & Associates, Fac Plan EIS 3,426.08 27719 J. Putnam Henck,- Contractor JPL-ACTS 125,869.45 27720 Hoagland Engineering Co. , Contract Management P1-16 12.114.6.20 27721 Motorola, Inc. , Communication Equipment 778 .30 27722 Neptune Microfloc, Inc . , JPL Equipment 100,P89.60 27723 Newark Electronics, Communication Equipment 218 .29 27724 Orange County Equipment Co. , Clement Mixer 5J2. 54 -i i•-/ i vuu,..vi�ri u;y:i+,.ui. , lil�. . , 1 rG1F'jll t, 1-0- 35 27726 Reed Electric Sales & Supply, Heater 917. 51 27727 The Register, Bid Notice PW-048 99.89 27728 Sears Roebuck & Company, Tools 1, 397.08 27729 Simonds Machinery Co. , JPL Equipment 675.75 27730 Southern Calif. Testing Lab. , Testing P1-16 78. 97 27731 The Suppliers, Speed Drill 155.50 27732 H. I. Tullis Co. , Inc. , Welding Equipment 1,869.84 27733 Twining Laboratories, Testing P1-16 2b6.23 TOTAL CORF $1, 136, 592. 18 TOTAL JOINT OPERATING AND CORF $1, 302, 361. 12 11I-411 AGENDA ITEM #8 DISTRICT NO. 2 ACCUMULATED CAPITAL OUTLAY FUND WARRANTS WARRANT NO. IN FAVOR OF AvIOUNT 27693 County of Orange, Compaction Testing $ 160.19 27694 J. Putnam Henck, A Corporation, Contractor 2-15 53,815.82 27695 Lowry and Associates, Engineering Services 2-14-4, 2-14-5, 2-15, 2-16-1, 2-16-2 9,704.30 27696 George Miller Construction Company, Contractor 2-16-1 60,289.91 $ 123,970.22 DISTRICT NO. 3 27697 Boyle Engineering Corporation, Engineering Services, 3-20-1, 3-20-2, 3-21-1, 3-21-2 $ 2,187.00 27698 County of Orange, Sewer Reconstruction, Compaction Testing 53,408.33 27699 Gulf Oil Corporation, Facility Relocation, Contract 3-20-1 10,000.00 27700 Smith Emery Company, Pipe Testing, 3-20-1 728.00 27701 Southern California Testing Laboratory, Soils Testing 3-21-1 615.95 27702 Sully-Miller Contracting Company, Contractor 3-20-1 197,475.87 27703 A.G. Tutor Co., Inc $ N.M. Saliba, Contractor 3-20-2, 3-21-1 846,844.07 $ 1,111,259.22 v "II" AGENDA ITEM #8 "II" DISTRICT NO. 7 OPERATING FUND WARRANTS WARRANT NO. IN FAVOR OF AMOUNT 27704 The Tustin News, Publish Ordinance 716 $ 777.00 FACILITIES REVOVLING FUND WARRANTS IN FAVOR OF 27705 Boyle Engineering Corporation, Engineering Services 7-6-7 $ 707.00 27706 County of Orange, Compaction Testing 7-6-7 63.86 27707 Rogers $ Davies, Contractor 7-6-7 24,160.20 $ 24,931.06 $ 2S,708.06 "III" AGENDA ITEM #8 "III" RESOLUTION NO. 75-166 APPROVING AGRMENT WITH KELLOGG SUPPLY, INC. A JOINT RESOLUTI0N OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11 OF ORANGE COUNTY, CALIFORNIA, APPROVING AND AUTHORIZING EXECUTION OF AGREEMENT WITH KELLOGG SUPPLY, INC. FOR SALE OF DIGESTED SEWAGE SLUDGE The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the certain agreement dated by and between County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County and Kellogg Supply, Inc. for Sale of Digested Sewage Sludge, Specification No. 5-016 Rebid, is hereby approved and accepted; and, Section 2. That the General manager is hereby authorized to execute said agreement on behalf of Districts Nos. 1, 2, 3, 5, 6, 7 and 11, in form approved by the General Counsel. PASSED AND ADOPTED at a regular meeting held December 10, 1975. "IV" AGENDA ITEM #16(B) "IV" December 10, 1975 N E M O R A N D U M TO: Fred A. Harper, General Manager FROM: W. N. Clarke, Superintendent � SUBJECT: Sale of Digested Sludge Specification No. S-016 Due to considerations of wet weather, which prevents successful land drying, and warm weather, during which land drying produces odors, it is the intent of the Districts to approach the sludge drying operation by having the contractor windrow on Districts' land, when possible, and haul wet centrifuged sludge, when necessary. This will be done within the time frames as indicated on Table, I; that is, best condition, to process on Districts' land 9 months per year and haul wet 3 months per year. Worst condition, to process on Districts ' land 8 months per year and haul wet 4 months per year. These figures are based on handling the current sludge production of 4,065 cubic yards (wet) per month. Mr. Kellogg, of the Kellogg Supply, Inc. , has a proven history of successful performance in sludge drying, processing, and merchandising. His association with the Districts, which dates back over 20 years, has always been on a very professional basis. Mr. Ingebrightsen, of Inge/Spence has been associated with the sludge industry. primarily as a trucker. He has cleaned beds and hauled sludge from several treatment facilities in southern Cali- fornia. He has not conducted a sludge drying and processing operation such as ours, nor been in the direct merchandising operation, making his qualifications for this project seem somewhat doubtful. Based upon this data and the bids received, it is recommended vhav the a::ara of a contract for the per2od of one year (with provi- sions to extend for -two additional one year periods) be made to the Kellogg Supply company for: Bid Item #2 - Contractor trucking centrifuged sludge for a cost to the Districts of $1.33 per cubic yard hauled, and Bid Item #3 - Contractor processing and removing sludge for a sale price per cubic yard of $0.10. No action is recommended on Bid Item #1. W. N. Clarke Superintendent I concur in the above recomme4Ray . . Le Chi ngineer WNC:gg Attachment "V-1" AGENDA I TEf1 #r16(0 "V-1" TABLE I BID TABULATION FOR: Sale of Digested Sewage Sludge December 2, 1975 Specification No. 5-016 REBID ti Hauling Processing Net Cost to (� Contractor Costs Income Districts 6 MONTHS PROCESS - 6 MONTHS HAUL Qb Goldenwest Fertilizer, �+® Inc. $60,975 $ 9,512 $51,463 Inge Trucking and Spence & Son, Inc . $67,072 $153365 $513707 Kellogg Supply, Inc . $32,438 $ 1,463 $303975 8 MONTHS PROCESS - 4 MONTHS HAUL Goldenwest Fertilizer•, Inc . $40,650 $12,682 $273968 Inge Trucking and. ;,pe.ice w Son, 1 w4 ,717 $�O YV� $GY 2GV 1 , Kellogg Supply, Inc . $21,625 $ 13951 $19,674 MONTHS PROCESS - 3 MONTHS HAUL Goldenwest Fertilizer, Inc . $30,487 $14,265 $16,222 Inge Trucking and Spence & Son, Inc . $33,536 $23,048 $10,488 Kellogg Supply, Inc . $163219 $ 23195 $14,024 10 MONTHS PROCESS - 2 MONTHS HAUL Goldenwest Fertilizer, $20,325 $15,853 $ 4,472 Inc. Inge Trucking and Spence & Son, Inc . $223357 $25,609 -$ 3,252 Kellogg Supply, Inc . $10,812 $ 2,439 $ 83373 „V-211 WNC :gg AGENDA ITEM #16(B) "V-211 B I D T A B U L A T I O N M/ DATE: December 2, 1975 CONTRACT FOR: Sale of Digested Sewage Sludge Specification No. S-016 Rebid BID ALTERNATE NO. 2 BID ALTERNATE NO. 1 Trucking of District BID ALTERNATE NO. 3 centrifuge sludge to off- Sale of sludge processed site disposal location by Sale of sludge to contractor by Districts to the contractor for a cost to for processing and removal contractor for the sale the Districts per cubic for the sale price per Contractor price per cubic yard of yard of cubic yard of 1. Goldenwest Fertilizer, $1.60 $2.S0 $ .65 Inc. 2. Inge Trucking and 1.65 2.75 1.05 Spence & Son, Inc. 3. Kellogg Supply, Inc. .85 1.33 .10 "V-3" AGENDA ITEM #16(B) "V-3" D I D T A B U L A T I O N 8 H E E T . Date December•9, 197S 11:00 a.m. Contract For: POLYELECTROLYTE CHEMICAL FLOCCULENT SPECIFICATION NO. P-022 Pounds Bidder Quantity Price Total 1. American Cyanamid Company 1,822,500 $O.1089 $198,470.25 Wayne, New Jersey 07040 MAGNIFLOC 2535C 2. Harrisons & Crosfield (Pacific) 156,750 $1:33 $208,477.50 Inc. - Newport Beach, CA 9266o PERCOL 763 3. Hercules Incorporated 169,750 $1.30 $220,675.00 Wilmington Delaware 19899 HERCOFLOC 614.3 It is recommended that award be made to American Cyanamid Company for the unit Price of $0.1089 per pound (not to exceed �200,000, plus applicable taxes) as the lowest and best bid. `i� W. N. Clarke Superintendent Polyelectrolyte Chemical Flocculent Performance 90% Recovery Dosage Pounds Lbs. of Polymer Required per Ton of % Cake to Treat Handling Polymer Mfg. Dry Solids Solids 251000 T. Performance Percol Allied 763* Colloid 6.27 22.9 156,750 1 Hercofloc Hercules 814.3* 6.79 23.1 169,750 2 844* ' 6.92 23.8 173,000 2 Magnifloc American 2535-C+ Cyanamid 72.9 24.7 1,822,500 562-C* 7.30 25.7 182,500 2 Purifloc Dow C-41+ Chemical ----DOES NOT QUALIFY-------------------- *Dry polymers +Liquid polymers "VI" AGENDA ITEM #20(A) "VI" Y RESOLUTIONS AND SUPPORTING DOCUMENTS DECEMBER 10, 1975 - 7:30 P. M. ..w, B I D T A B U L A T I O N S H E E T Date November 11, 1975 - 11:00 A.M. Contract For: DEMOLITION OF METER VAULTS AND SHOP AT PLANT NO. 1 JOB NO. PW-046 ENGINEER'S ESTIMATE - $15,000 CONTRACTOR TOTAL BID 1• E & G Contractors, Inc. $12,845.00 Huntington Beach, CA 2. Double Jack Corp. $14, 395.00 Compton, CA 3• 5• 8. . 9• 10. "A" AGENDA ITEM #9(A) - ALL DISTRICTS "All B I D T A B U L A T I O N S H E E T Date December 2, 1975 - 11:00 a.m. Contract For: TWO (2) 4-DOOR COMPACT SEDANS SPECIFICATION NO. A-079 CONTRACTOR TOTAL BID 1. Wilson Ford Sales $ 7,570.92 18255 Beach Blvd. Huntington Beach, CA 92646 2. Groth Chevrolet Co. $ 7,656.82 18211 Beach Blvd. Huntington Beach, CA 92648 3• Theodore Robins, Inc . $ 7,810. 36 2060 Harbor Blvd. Costa Mesa, CA 92627 4. Guaranty Chevrolet $ 7,963. 74 711 E. 17th Street Santa Ana, CA 92702 5. McCoy & Mills Ford $ 8,152. 54 700 W. Commonwealth Fullerton, CA 92632 6. Fletcher Jones Chevrolet $ 8,294.80 6633 Westminster Avenue Westminster, CA 92683 It is recommended that award be made to Wilson Ford Sales , 18255 Beach Boulevard, Huntington Beach, CA, in the amount of $7, 570.92 as the lowest and best bid. &/;I W.N. Clarke Superintendent "B" AGENDA ITEM #9(B) - ALL DISTRICTS "B". B -ID TABULATION S H E E T Date December 2. 1975 - 11:QQ A.M. Contract For: SIX (6) 1/2 TON PICKUP TRUCKS SPECIFICATION NO. A-080 CONTRACTOR TOTAL BID 1. Guaranty Chevrolet $ 24,836.31 711 E. 17th Street Santa Ana, CA 92702 2. Groth Chevrolet Co. $ 263350.18 18211 Beach Blvd. Huntington Beach, CA 92648 3. Wilson Ford Sales $ 26,482.44 18255 Beach Blvd. Huntington Beach, CA 92646 4• Santa Ana Dodge, Inc. $ 26,553.00 1401 North Tustin St. Santa Ana, C-A 92701 5• Anaheim Dodge $ 263731.50 1120 S. Anaheim Blvd. Anaheim, CA 92805 6. Theodore Robins, Inc. $ 26,801. 10 2060 Harbor Blvd. Costa Mesa, CA 92627 7. McCoy Ford $ 27,491.80 1600 W. Lincoln Anaheim, CA 92801 8. McCoy & Mills $ 273622 .87 700 W. Commonwealth Fullerton, CA 92632 9. Fletcher Jones Chevrolet $ 27,646.92 6633 Westminster Ave. Westminster, CA 92683 It is recommended that award be made to Guarantyy Chevrolet, 711 E. 17th Street, Santa Ana, CA, in the amount of $24,836.31, as the lowest and best bid. 4/f W. N. Clarke Superintendent "C" AGENDA ITEM #9(c) - ALL DISTRICTS "C" RESOLUTION NO. 75-163 DIRECTING COMPLETION OF WORK TO REBUILD NO. 10 ENGINE AT TREATMENT PLANT NO. 2, SPECIFICATION NO. PW-048, BY DISTRICTS' FORCE ACCOUNT `le A RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11 OF ORANGE COUNTY, CALIFORNIA, DIRECTING THE WORK TO REBUILD NO. 10 ENGINE AT TREATMENT PLANT NO. 2, SPECIFICATION NO. PW-048, BE COMPLETED BY DISTRICTS' FORCE ACCOUNT The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Ornage County, California, do hereby determine that: WHEREAS, the Districts have published Notice Inviting bids to REBUILD NO. 10 ENGINE AT TREATMENT PLANT NO. 2, SPECIFICATION NO. PW-048, in accordance with the provisions of Section 4755 of the State Health and Safety Code, and on December 2, 1975, publicly opened bids; and, WHEREAS, pursuant to such notice, no bids were received for said work, for vehicii the eingineerls estimate is $'8,08408.00; and, WHEREAS, the Superintendent has this day submitted a written recommendation that said work be completed under Districts ' force account, NOW, THEREFORE, BE IT RESOLVED: Section 1. That the bid tabulation and recommendation of the Superintendent be received and ordered filed; and, Section 2. That the Boards of Directors do hereby declare that said work can be performed economically by utilization of Districts' forces; and, Section 3. That the Districts' staff is hereby directed to proceed with and complete work to Rebuild No. 10 Engine at Treatment Plant No. 2, Specification No. PW-048, by Districts' force account. PASSED AND ADOPTED at a regular meeting held December 10, 1975. "D" AGENDA ITEM #9(E) - ALL DISTRICTS "D" COUNTY SANITATION DISTRICTS of ORANGE COUNTY, CALIFORNIA P.O. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (714) 540-2910 December 3, 1975 (714) 962-2411 M E M O R A N D U M TO: Ray E. Lewis, Chief Engineer FROM: W. N. Clarke, Superintendent SUBJECT: Districts' Bid - PW-048 - Rebuild No. 10 Engine at Plant No. 2 1. This project is primarily a labor contract with the Districts furnishing the necessary parts to accomplish the rebuilding of this much needed headwork's pumping engine. 2. The project was advertised in the Santa Ana Register, and bids were solicited from known contractors. 3. Since no bids were received, it is recommended that authorization be obtained to proceed with the project, as specified, using Districts' forces and equipment. W. N. Clarke Superintendent I concur in the above recommendation Ray#E. Lewis, Chief Engineer s B I D T A B U L A T I O N Date December 2, 1975 - 11:00 a.m. Contract For: REBUILD NO. 10 ENGINE AT TREATMENT PLANT NO. 2 SPECIFICATION NO. PW-048 Engineer's Estimate - $8,848.00 CONTRACTOR TOTAL BID 1. NO BIDS RECEIVED "E" AGENDA ITEM #9(E) - ALL DISTRICTS "E" ] ) � ��1rr � irk?1 �'•� � l�)� it �. t i 11 1J3Y� EIS1 3�i1.4 P.O. Box D 1 •42J1 Campus Pn: -Irvine. C2'4,7204-4 •(714)533.1223 November 17, 1975 Board of Directors COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 Ellis Avenue Fountain Valley, California 92708 Attention: Mr. Ray E. Lewis Chief Engineer Subject: Irvine Ranch Water District Outfall Force Main to County Sanitation Districts of Orange County t` Gentlemen • In accordance with our recent discussions, the following is a brie- report on the subject project, which has been pre- pared in order to inform the CSDOC Board of Directors on the current status of the project and to obtain the CSDOC conments on some possible changes to the original concept of the project. The Irvine Ranch Water District has pursued a program of water reclamation and beneficial use of reclailed water since the inception of the basic waste water system in the Irvin` area. To date, the system has operated without a connection to any ocean outfall. Essentially all of the . reclaimed water has been used for irrigation purposes . However, it has long been recognized that as the waste water flow increases, the management of the reclaimed water will become increasingly more complex. There is naturally a great disparity bet%•reen summer and winter use of irrigation water, but the flow of waste water remains essentially constant throughout the year. hinter storage and extensive effluent distribution systems are important considerations for the total program. Our studies show that the beneficial use of reclaimed water must be continually expanded, and even then it may be necessary in the future to provide some ocean disposal capability for the IRND system. I'Iith this "F-1" AGENDA ITEM #9(H) - ALL DISTRICTS "F-1" Board of Directors COUNTY SANITATION DISTRICTS ( OF ORANGE COUNTY \ .November 17, 1975 ..� Page Two in mind, in January, 1972 an Agreement was consummated between the IRWD and CSDOC to provide for the connection of a pipeline from the IRWD Treatment Plant to the CSDOC ocean outfall and the purchase of 15 MGD capacity in the CSDOC ocean outfall. Some key points of that Agreement are: 1. IRWD purchased a peak capacity of 15 tiMGD in the ocean outfall for an initial pur- phase price of $539 , 550 and also agreed to pay an operation and maintenance cost of $1 per million gallons. 2. A pipeline to convey treated effluent is permitted to be connected to the CSDOC outfall at the surge tower at Plant No. 2. Right-of-way is to be provided by CSDOC within the plant site and the CSDOC is to approve the plans and specifications for the connection. A flow regulator and recorder is to be included in the system. 3 . IRWD must meet the applicable CSDOC dis- charge requirements and also obtain its own discharge requirements from the California dater Quality Control Board, Santa Ana Region. 4 . IRWD is to participate in any required ex- tension, modification, relocation, recon- struction , or major repairs of the out all based on the ratio of its capacity to the total project capacity. Any financial assistance from grants would be credited to IRWD on the same basis . 5. The term of the Agreement is 40 years. IRWD is to pay to CSDOC an annual "capital replace- ment charge" of $16 , 185 co7oiencing five years after the payment of the initial purchase price. Because of the initial payment and the annual capital replacement payments, IRWD acquires a perpetual right in the outfall . NOW "F-2" AGENDA ITEM #9(H) - ALL DISTRICTS "F-2" r _ e v Board of Directors COUNTY SANITATION DISTRICTS OF ORANGE COUNTY November 17, 1975 Page Three If, for some reason, the perpetual right is not continued, CSDOC repays IR1.•7D all of the capital replacement costs, but not the ini- tial purchase price. ; The IR>;D now wishes to move ahead the planning and design for this project. The proposed pipeline from IRWD to the CSDOC outfall could serve two useful purposes . First, it could expand the use of reclaimed water by serving as a distribution line along the route of the pipeline. There may also be uses for the reclaimed water at the point of delivery. Secondly, any sur- plus reclaimed water could safely be disposed of into the ocean without creating any environmental problems. Enclosed is an excerpt of a preliminary draft of an environ- - - .. •• - l ei:2nt�i -i%p3Ci= cr�lit �ilci=. C�'G �L�S `' .:r j70SS� , e rCu%.eS fOr the proposed pipeline. Three of the routes lead to the ocean outfall surge tower at Plant No. 2 as contemplated in the 1972 Agreement. Route A as shown in the study leads to Plant 14o. 1 in Fountain Valley. The following events have occurred since the 1972 Agreement was made that should now be taken into account in the evalua- tion of the project: 1 . The Orange County Water District has com- pleted Water Factory 21 adjacent to the CSDOC Plant No . 1 . This facility produces reclaimed water for ground water injection purposes by utilizing the secondary effluent from the CSDOC Plant No. 1. It may be de- sirable to also utilize the IRWD effluent for this purpose. 2 . Extensive reconstruction work, including the installation of bicycle trails, and other environmental arrLmenities , has taken place along the Santa Ana River, making the con- struction of a new pipeline in that area I much more difficult. "F-3" AGENDA ITEM #9(H) - ALL DISTRICTS "F-3" Board of Directors C COUNTY SANITATION DISTRICTS OF ORANGE COUNTY ..� November 17, 1975 Page Four . 3. The U. S. Corps of Engineers plans a major reconstruction of the Santa Ana River, which may affect all utilities between CSDOC Plants No. 1 and 2. In view of the above, it may be more desirable to connect to the CSDOC ocean outfall system at Plant No. 1 or some other point in the inter-plant lines between Plants No. 1 and No. 2, rather than to the surge tower as described in the 1972 Agreement. In that a connection to Plant No. 1 or some other point in the CSDOC system would involve facilities in addition to those contemplated in the 1972 Agreement, a re-evaluation of the costs may be needed. it would be app--rec=atCd if CSDOIC would revie:d Li-Lis matter, and evaluate the feasibility and additional cost, if any, of the proposed alternatives . Thank you for your continued cooperation on this project. Very truly yours, IRVI\E RANCH LATER DISTRICT LLOYD C. COFFELT Director of Engineering and Planning LCC: rtk "F-4" AGENDA ITEM #9(H) - ALL DISTRICTS "F-4" DRAFT ENVIRONMENTAL IMPACT REPORT *Aloe O UTFALL FORCE MAIN TO COUNTY SANITATION DISTRICTS OF ORANGE COUNTY FOR IRVINE RANCH WATER DISTRICT NOVEMBER 1975 By CULP/WESNER/CULP 2232 SE Bristol Santa Ana, California 92707 "F-511 „Phone: (714) 979-3797 F-511 I. SUMMARY AND CONCLUSIONS This report considers the environmental impact of a proposed 27-inch diameter pipeline, or outfall force main, from the Irvine Ranch Water Districts ' treatment facilities to a connection with the County Sanitation Districts of Orange County ocean outfall . The pipeline would have a capacity of 15 million -gallons per day. The purpose of the proposed pipeline is to: (1 ) convey reclaimed wastewater which cannot be beneficially used within IRWD for beneficial use outside of the IRWD service area , and (2) provide a satisfactory means for ultimate disposal in the event that the reclaimed water supply exceeds the demand. Alternatives to the proposed project which are considered and evaluated include: (1 ) no project, (2) direct discharge to the Santa Ana River or San Diego Creek, and (3) ground water recharge through percolation ponds. The proposed project is considered the most feasible alternative. Four alternative pipeline alignments are presented for review and comment. A specific alignment for the proposed pipeline has not been selected and a recommended project will not be developed until after completion of the public hearing and receipt of comments on this Draft Environmental Impact Report. Several potential short term adverse impacts could result from construction of the pipeline including: traffic congestion, disruption of businesses and other normal activity, excess excavated material , air emissions , noise, litter, potential damage to underground utilities , safety hazards and destruction of biological and scientific resources. All potential short term adverse impacts can be mitigated and largely avoided through selection of the alignment and design and construction procedures. I-1 "F-6" AGENDA ITEM #9(H) - ALL DISTRICTS 11F-6" The primary long term impact is beneficial because the project would convey reclaimed wastewater for reuse in areas outside IRWD and/or for ocean disposal . `0' No known adverse impact would result from the proposed ocean disposal of treated wastewater. Operation of the project would require energy for pump- ing. Electricity, natural gas and sludge digester gas are alternate sources of energy which could be used. „F_7„ ►,F_711 AGENDA ITEM #9(N) I-.2ALL DISTRICTS ... H. PROJECT DESCRIPTION INTRODUCTION This Environmental Impact Report (EIR) considers the proposed construction of a buried pressure pipeline (an "outfall force main") from the Irvine Ranch Water District (IRWD) to the County Sanitation Districts of Orange County ocean outfall . The purpose of the pipeline is to: (1) convey reclaimed wastewater which cannot be beneficially used within IRWD - so-called excess reclaimed water - for beneficial use outside of the IRWD service area, and (2) provide a satisfactory means for ultimate disposal in the event that the reclaimed water supply. exceeds the demand. The purpose of this EIR is to evaluate alternatives for disposal of excess reclaimed water by IRWD. It appears that the most feasible project is to convey excess reclaimed Wastewater from the IRWD treatment facilities throunh a buried pressure pipeline for disposal by connection with the County Sanita- tion Districts of Orange County ocean outfall . A specific alignment for the proposed pipeline has not been selected and a recommended project will E not be developed until after completion of the public hearing and receipt of comments on this Draft EIR. The District is a California Water District, legally permitted to construct and operate Seater supply facilities for collection, treatment, disposal and � reuse of wastewater. IR14D includes an area of about 70,000 acres in the central part of Orange County, California. The existing wastewater treatment and reclamation facilities serve an area of about 40,000 acres. The boundaries ' of IRWD and the area served by the wastewater treatment and reclamation facili- ties are shown in Figure II-1. II-1 "F-8" AGENDA ITEM #9(H) - ALL DISTRICTS "F-8" • e A. R` E� O•RlVfgaIDf J or Ubs CDLhTY U 4� �yDARY SAM�P f yrr rc � 7 x yy xr X�xxx : r T 'Y x , I rIX rI f r SANTIAGO COUNTY I� IRViNE f AT ER DXxIISTRRI�I++CT LAKE � '}X/ Itf( Y� X - Yyl'I,1JJ T IRWO BOUNDARY C Jam--RATTLESNAKE V RESERVOIR ' o IRVINE RANCH y . i WATER DISTRICT 0 ETMCAS SANTA 4�4 SAMCAF REEKgy SpH _ !.R_W.D. WASTEWATER TREATMEN a RECLAh1ATION FACILITIES EXCESS TREATED WASTEWATER PROJEC SERVICE'��p LINE AREA BO NDARY �s- o. 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U Q ° 1DN11N ON N /� yt :l •� SAP i 1 r • P 1 i • i � COUNTY SANITATION DISTRICTS • of ORANGE COUNTY,CALIFORNIA F.O. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (714) 540-2910 (714) 962-2411 M E M O R A N D U M December 2 , 1975 TO: Ray Lewis FROM: Jim Benzie SUBJECT: Assessed Valuation of Property Located in the Downtown La Habra Redevelopment Project Area Total assessed value of all property located in the downtown La Habra redevelopment project is $579 ,885• Of this amount , $163,720 is assessed value for City-owned property. See attached sheets for zoning changes and flow coefficients . One parcel in project will require a lot split (see attached sheet ) . Assessed value for this parcel was figured at 70. 44p of total assessor parcel. im Benzie JB/bh Attachments "G-1" AGENDA ITEM #9 0) - DISTRICT- 3 "G-1" c� 'Po IN ?Roa-Ec i AREA i 1 N POR N E.//4, N.E.//4, N.W./14, SEC 9, r 3 S., R. /0 W. i .LA HABRA-ems /erwrwAt RVF.I BOULEVARD = f" d71 -� N TRACT r. , .,. `. v� TR r 17 (D ' 7© 31 /J ., h - - - --6' i f_ 'l 3 3 4 •.ot' L •A / ' d9 • 3 r••.1 1 y ~ 1 i.•l 22:3 J/P Ad �7 M_ I/-J9 � _ L O 37 12 ..+ l r r ..,// SCE r O w B O A P INDEX r = 13 /� � • + 4 O N V Iz : 40 't J � 18 Q LII AG 3 t IZ V W. /4.9 / ,Y Li/ 1 r Is 48 NO \J � b, '� IV 1 4V ♦. .I ` � AIw�Iw y� � J�A RN, , �M, �. /Y' • • h. . MARCH /948 23 "4RCN /9T4 NOTE•ASSESSOR'S BLOCK Al ASSESSOR'S )AAI rR. AV. 149 M.M. 12-/d PARCEL NUMBERS ►OOK 22 PAGE 22 O I rR. M2 403/ M.M. /67-2/,2, SHOWN IN CIRCLES COUNIT Of ORANGE N ,( AORCEL MAP- P. M. 4/-39 . . .. _ -• --- .. . ..... _. __- ` _ CURRENT ZONING r• - PROJECT ;low eoctfre;ant C1 ' 1 G.P.D. per o,cv U' c_IvIL U•r)LITY 3Z30 C2• C.crnn'%C RC_)A1_ 3230 AREA M I Li,:;HT HAoOPACTUfLIgI(. 3$30 TT1 FLO«ENCE AVE FLORENCE - _ AV[ W _ 411 `� •� ate • Z. t]i�1 l �\ f ) _� T P., �- T r• __ I r• •r T• 1 ST(G•!N'i 41 AVE ►—r s; � - •k,aL �� v��} rf�J L. � — yI •I �` ��� ) y.(`1 �VI r- Af 3 r `1rcivici3 A _ -- f ll• .1,.. r•p• Ir.; ��.�: „ ,r !Z V --_ •, ERNA Z AVE - CENTER I f c 1(� IL !Y4 L7 BLvO, LA HA6RA 61 V I t/ r ( � [ N�LC�• � •« rt 1 :r- Z ..._.c, �,r..ar._ cr--rn�•vM... .n+f+. �_-_—'s.,•,.�, " • r N r . , •• i ,, . , I• r l•• I•� _Lr�i:„r• V'�lr 'I._Ll L' irri�'T "+j�I •r c . LM .j . •, .A u:I ^��Aff, E. t��� ,,'' pp �y tt 11��•'�yu • L �- 4�•, ►. m [ Z i l: AVE T JIP.ST_ -- - --- - f a - A E I�fi.l l���1.7 J�J7' T " , �• ��� :•i� _ _ I [I�i •^Ci.•_ ^T.11i�aa, f +1`_`x ur I'll ` • n ro,, •�` y `•Slr • F rC. •''��11]]77• r • a , , • i 7(`}F� ,1J`j d1l[..�^ TI`r. Eli sr r,''lL�•' 1'- i.= .. SECOND AVE £\COt10 ro _ _ _ _ �YEr._ •T �, ��• f? M-- jj rr ,ni ;�E,��r. `�� `� r ,n W•"71 i r� � - .�-�--� r. ��' ��1 ,O, a • 1 , �'f y �.1' r} • I I V " e W �`• • It, 2 AVE PACIFIC �R.R.•� SOUTHERN --PACIFIC G� I W a IMP PROJECT UI.TIM FlTE LAN u s E FLAN FI u Ii'D , ^C�E'�t R t L')Lj L)F us.;-Y RE.;��tl.tctrA" 153r 0 _ (�'J M�_DtvM l�fl+ts..r; Rt�,Dc1.Tt'iA+� 38�0 ' AREA R�oIU ;JTtnL E3ao AR E A l� onnrnta �n� 32.30 FICy!EMCE _ AVE FLOAFMCE _-- AVE �-�- WLit � ; •�) •• f• r- sli J� r Y, j�7 rTl >- 1 }}}--- _ y+l a•n ACE — 7-7 civic'2• -` ', 'PRI-1 1�!tJ F.��= �. -,, �� EPNA z AvE L CENTER ��'Ir'IT — r ;``j ' .. Tj ' ' � z ' I I 'JA'1 .L�^ • ` + z •ti' L'1��- i I "? 1 �v N •�. , .. t I .I ~ ..� a� CJ ( ..• Q � :.►� i��� �L,L�r y { _ , yr` �� 1 _ � '-1 - _.,�__ l LVD. LA H45RA 6I �i tf I M ff 1�� t ��"�\'' j t1 r; ••• .T" ^rr'4ttT':h^,f t•_:�•'.�7r::•,- .-._..._�:--...�-_..�`••-nw-:+r•••.++� r-=T. ..r=�:.L.._...�.�.,.- i 1 Ti � , , - - : � L AVE .FIRST --- - - �- - -- ,_AYE YIAJ lJ J�Ji�J�,i' rT.� w • t.)". • �� .:.L:�� FJAIE iarrrs.;x;i-,�'- i . _ 1 x , ,. I:.12, AVE -Zt ` � yAVEVVIOA, EKE \ PACIFIC ��--•�R R. SOUTHERN •.+••--PACIfIG �� _ - Z IL [i 1 �-� .1✓ • - � c�aP��t.L r'l.:✓•aJ.:•-.fit rr.:;J�' ..�E PROJECT AREA C z co •.f'1A+CtA►. 613o FLC4ENCE AvE FLORENCE AVE lo �I� r �•° r •Sr!Anpg ♦YE Tr n1 � +� i _ err �.�arr.�- '� •�� v-1PIT 117:J .�� _— _• ...f,t!r••� '�• 'C1L'r• I11 �i l•_:J I. ,.'• ~ •J.�!+v� i _ An it civic to W.E G c-2 - - O J pl , .. ':�.Y:_--c ".� _a. ERNA Z A CENTER � !!fitt '� �•1 '•I y •, L1� I '�-.� _ (T �!. Q-tFF�Tpp'..II:': __ _..__ Il� W - t , f • ! r .y � _�.tiae�,^..;.....� ..G.. ..._.....:_:.t.�.�•.-1�_'�•e•t.....,. •f-� trr' ..•ate... ,_,_, pLVD. LA HABRA _ Cn : . =• �_ _T.�_-- - =.tJ.-,r7%=:tc1.-...fry`-� �-••��t ' 'r ��.� ' ~ • 1 � � " ,l ' is#= �� DJ �t�1� .I � � 1 •�( O D. 1 �D M 12I4ilt:L„I W ` AVE r!RST I Fk IAYE �I��J�ttl1�J7' rTT' 1--FT, Al.' SECC!N9 AVE '_CO!iD o _ _ - _ _ _ _AYC._ L r • ' l� '1 �� 1 ALff, - N u' •i —1,1; 1 i1 •�i'. �. " .,�•. •.�.n - -r�__ 1 U i 1 �� r. •.. , to d 'r,'3 r •--;' _.,-.Z _ _A_ . � 1 it 1AUIIC r itsiy—R R.•���••�SOUTHERN - -- PACIFIC 1 lJ1 COUNTY SANITATION DISTRICTS r of ORANGE COUNTY,CALIFORNIA P.O. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (714) 540-2910 (714) 962-2411 M E M O R A N D U M December 1, 1975 TO: Ray Lewis FROM: Jim Benzie SUBJECT: Proposed Redevelopment Trask Avenue Project The total assessed value of all property located in the redevelop- ment project is $221,940 . * Of this amount , $220,770 is assessed value for State-Owned property. The entire area is presently zoned low density residential with a flow coefficient of 1 ,550 G. P.D. per acre. .1he Vllilmna -c hand Use V residential with a flow coefficient of 3 ,880 G. P.D. per acre . . Under the redevelopment plan the area will be rezoned commercial (flow coefficient of 3,230 G. P.D. per acre) and industrial (flow coefficient of 3,880 G. P.D. per acre ) . See attached map. m Benz e JB/bbh Attachment * The assessed value may possibly be somewhat lower than that reported since portions of some of the involved parcels may be excluded from the redevelopment. ' The City of Garden Grove, however, could not verify this information. "H-1" AGENDA ITEM #900 - DISTRICT 3 "H-1" all I� zou.- CARL LANE coJ„ O AK TA AV° x SCHOOL IfQ AVE J TRASK AVENUE on Mwf=wloLzMoaaarsmama�mo��annamm®a®_nnsa tla3u��seame_aepm®®mmnamm_tea_vnnranmm� C flt�ERCIAL, PUD 1 INDUSTRIAL PUD e-so-� .' .. �' . _ -..• , GARDEN (;RJVE FREE14AY G7 -- rn z d D WY MALLARD AVE t- GARDEN BOLSA rn AVE. TE4L A 90NALJ S. INTER. L.D I I GROVE GRAN DE N R i A DR, A. J. 000A w � SLAKE AV F U) ---i CITY HIGH �1 %04114 SOP AVE z o L • W Q a L Y w o = PARK SCHOOL ,—dAM AVE F F— � aI I I I I I t I N INGPAM AVE Al Q L U C C) LvE 9ARR z c FIELI- c WESTMINSTER AVENUE -, rTr-T-7 Land HUse TMap TRASK AVENUE PROJECT COUNTY SANITATION DISTRICTS • of ORANGE COUNTY,CALIFORNIA P.O. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (7141 540-2910 (714) 962-2411 M E M O R A N D U M December 3, 1975 TO: Ray Lewis FROM: Jim Benzie SUBJECT: Seal Beach Riverfront Redevelopment Project Total assessed value of all property located in redevelopment project is $669,673. Total acreage involved in the project is approximately 98 acres. There will be no zoning changes under the redevelopment plan (see attached sheet ) . The Ultimate Land Use Plan specifies all parcels as low density residential with a flow coefficient of 1550 G. P.D. per acre . J'm Benzie JB/bh Attachment "I-1" AGENDA ITEM #9(L) - DISTRICT 3 "I-1" 4� dr 00 .0000 t - � ,r .��~y• • • •° •�• • • • pot 1CON ty I y j •• • yT • ♦ ,, K }tl` Ul fil • 'y • ' • C�J Vt w O s • C fo \ OL j y_ l • '� •' . • •� a r:t+...� �'•.. ii rA•'- till iA'� C'�j •k.1'.'L;`N'';�-J h R q � ti 0,.1•G ..,,,�U � �"r � S T OVA'.µsr d c 4 N r--.1 t �.� 1 ..441C ..! • c ~"� t4? ```' Oct. GVUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. 0. BOX 8127 - 10844 ELLIS ' AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER C.O. NO. 3 )NTRACTOR: SULLY-MILLER CONTRACTING CONIPANY DATE December 5, 1975 )g; KNOTT INTERCEPTOR, REACHES 5 AND 6, CONTRACT NO. 3-20-1 Amount of this Change Order (ADD) (DLSUKI) $ 10,855. 87 In accordance with contract provisions , the following changes in the contract and/or )ntraet work are hereby authorized and as compensation therefor, the following additions to or !ductions from the contract price are hereby approved. REFERENCE: City of Westminster's letters dated December 23, 1974, May 1, 1975, and December 1, 1975. ADD: 1. 650 L.F. of concrete curb and gutter @ $3.64/L.F. $ 2, 366.00 2. 3397 Sq. Ft. of 7-1/2' concrete sidewalk @ $1.23/Sq. Ft. 4,178.31 3. 1488 Sq. Ft. of 6" concrete driveway approach @ •$1.62/Sq. Ft. 2,410.56 4. 851 Sq. Ft. of repaving existing driveways @ $1.00/sq. Ft. 851.vt1 S. Excavate and grade the above for lump sum 12050.00 $10,855.87 No time extension this change order. Original Contract Price $ 4,602,992.00 Prev. Auth. Changes $ (10,000.00) This Change (ADD) (]ygM-T) $ 10,8S5. 87 Amended Contract Price $ 4,603,847.87 yard authorization date: December 10, 1975 Approved: COUNTY SANITATION DISTRICTS OF . Orange County, Califcrnia Consulting Engineer By ` Chief Engineer Contractor /till AGENDA ITEM #9(M) -. DISTRICT 3 flit/ CHANGE OR CANCELLATION OF PURCHASE OF0ER NUMBER 29538 COUNTY SANITATION DISTRICTS , NEW OF ORANGE COUNTY P o Box 8127 . FOUNTAIN VALLEY) CALIFORNIA 92708 (714) 540-29109 962-2411 VENDOR: F. T. Ziebarth DATE: 11-4-75 P.O. Box 4173 Fullerton, CA 92631 DATE OF ORDER DEPT. REQo NO ORIGINAL TOTAL INCREASE ;;;?WRZ`E NEW TOTAL Oct. 1, 1975 $7,400.00 $1, 122.00 $8,S22.00 SATE THE FOLLOWING CHANGES ON ABOVE LISTED ORDER: Add 25 cubic yards of gravel bedding $ 395.00 Add 7 cubic yards concrete encasement .320.00 Construct 2 brick and mortar bulk heads I80.00 Add 1 flexible coupling .227.00 $1, 122.00 (Reference letter dated 11-4-75) DIRECTOR OF FINANCE "K" AGENDA - ITEM #9(N) - DISTRICT 3 "K" CLIFFORD A. FORKERT CIVIL ENGINEER 22311 BROOKIIURST HUNTINGTON BEACH,CALIFORNIA 92646 (714) 963-6793 November 28 , 1975 County Sanitation Districts of Orange County 10844 Ellis Avenue Fountain Valley, California 92708 Reference: Proposed Engineering Services for the preparation of Document Maps for Districts 3 and 11 Attention: Mr. Ray Lewis - Chief Engineer In response to your letter of November 20, 1975 we hereby respecfully submit our proposal for the above engineering services. 1. Preparation of 16 maps of which soine will only be portions , due to the irregularity of the Orange County line. This would also include portions of maps 13 and 14 which overlap into the District 2 maps. 2. Researching the Records of the Orange County Recorder for the pertinent documents . 3. Plotting the above documents on the maps and referring to Districts indexing system. 4. Provide the documents and duplicate indexing for the District' s files . We estimated the above items based on our experience in the preparation of the maps for District 2 and anticipate an equal number of documents. 1. Drafting - 360 hours 2. Title examination - 125 hours 3. Lookup and delivery - 90 hours 4. Calculations - 32 hours "L-1" AGENDA ITEM #9(P) - DISTRICTS 3 & 11 "L-l" CLIFFORD A. FORKERT CIVIL ENGINEER 22311 BROOKIIURST HUNTINGTON BEACH,CALIFORNIA 92646 (714) 963-6793 Note: Per our current rate schedule we consider checking time under calculations . Based on our current rate schedule we estimate the cost of above to be an amount of not to exceed $11, 250 . 50 (Eleven thousand two hundred fifty dollars) . We appreciate the opportunity to submit this proposal. We have enjoyed working with you and your organization on past projects and hope that we may be of service to you in the future. Very truly yours, Clifford A. Forkert, civil engineer R.O.E. 7211 CAF/df .r + "L-2" AGENDA ITEM #9(P) - DISTRICTS 3 & 11 "L-2" 237 N. California Street Orange , Calif. 92666 October 26, 1975 Board of Directors Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, California 92708 Attention: Mr. Fred Harper Gentlemen: I have a problem with an apparent lack of record of an old City of Santa Ana sewer footage fee that I paid, and I 'm writing this at the suggestion of your Mr. Jim Wybenga. I ' m the owner of the southerly 660 ft . of a triangular- shaped 4 . 5 acre property in Santa Ana bounded by Tustin Avenue , Old Tustin Avenue , and 17th Street. This property developed generally between 1953 and 1961 , all on septic tanks , as no sewers were anywhere near. The property is partly land leased end partly controlled by me . One property at 1717 N. Old Tustin Ave . had remained on septic tank and a new tene.nt• ng)m d^sires to conni-ct up to thn aPwer. The current footage fees for this 100 ft . remaining parcel are ;1000. 00, and this amount would appear to be due because Santa Ana has no record of an original payment that I made . In 1960 our acreage was an "outpost" of development and we then came into Santa Ana city , among other things , to get sewers . The first sewer line was run north-south on Old Tustin Ave . along our 660 ft . frontage . Part of the whole deal was that I , as landowner, had to prepay the total 660 ft. footage fee of S2046 . 00 ( see attachm-nt) . Over the next few years , I collected prorates on this from land tene.nts as they connected up. Neither myself or they were again asked for footage toes . On the basis of the above , I would request that the footage fees for 1717• N. Old Tustin Ave. be considered to have been paid in full in 1961. Very truly yours , R J H:WH 1IM-1" AGENDA ITEM #9(a) - DISTRICT 7 "M-1" I I V 3 33 0 TRACT ., .. &if AC 85 > h 4 o O ~ 3 I LX Poor.Lor a vas cor ie 2 O F- 46.X. . Q Rs a-• 313 Ga Z S• � � 311 i O 312 � � • n I 07 M t ..O ----------- -- f $ a' -��---------------- 2 i S U-1 dw •ti y . • �o O r, Q � 0 � ? � 0 0 � NO. 1031 W �+ TRACT w r c� Q S£YENT££NTH — a — STREET 62-39 62-13 MARCH 1971 IPMAN M. A(M. 102-15ImrAuoMXLNAri NOTE-ASSESSOR'S BLOCK A ASSESSOR'S MAP A44ACY 1974 M. Aia 1051 M.AI. 35-43 PARCEL NUMBERS BOOK396/AGE31 SHOWN IN ORCLES COUNTY Of ORANGE N RESOLUTION NO. 75-165-7 ORDERING ANNEXATION OF TERRITORY TO THE DISTRICT (ANNEXATION NO. 46 - TRACTS NOS. 8799 AND 8827) A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 7 OF ORANGE COUNTY, CALIFORNIA, ORDERING ANNEXATION OF TERRITORY TO THE DISTRICT (ANNEXATION NO. 46 - TRACTS NOS. 8799 AND 8827 TO COUNTY SANITATION DISTRICT NO. 7 * * * * * * * * * * * * * * The Board of Directors of County Sanitation District No. 7 of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That application has heretofore been made to County Sanitation District No. 7 for annexation of said territory to the District by means of a petition filed by the property owner; and, Section 2. That, pursuant to Division 1 (District Reorganization Act of 1965) of Title 6 of the Government Code of the State of Californi?, application has heretofore been made to the Local Agency Formation Commission for annexation of said territory to County Sanitation District No. 7 by means of Resolution No. 75-38-7, filed with said Commission by the District; and, Section 3. That the designation assigned by said Commission to the territory proposed to be annexed is "ANNEXATION NO. 46 - TRACTS NOS. 8799 AND 8827 TO COUNTY SANITATION DISTRICT NO. 711, the exterior boundaries of which are described on Exhibit "A" and shown on Exhibit "B" attached hereto and by reference made a part of this resolution; and, Section 4. That the territory hereinbefore referred to is uninhabited; and, Section S. That the reason for annexing said territory is to obtain and provide public sanitary sewer service to said territory; and, 11N-1" AGENDA ITEM #9(R) - DISTRICT 7 "N-1" Section 6. That said annexation is subject to the following terms and conditions heretofore established by the Board of Directors: v That annexation acreage fees for Tract No. 8827 in effect at the time of final approval (approximately $20,S80 based on 20 acres) , plus State Board of Equalization processing fees are paid prior to final approval of Annexation No. 46 by the Board of Directors; and, Execution of a note by the proponents payable to District No. 7 for the balance of approximately $41,160 (based on 40 acres) and Deed of Trust With An Assignment Of Rents to the District to secure said note; and, Semi-annual payment of interest on said outstanding amount to the District at the rate of 7% per annum; and, Payment of District No. 7 annexation acreage fees in effect at the time the tract map is recorded, but in no event later than July 1, 1977. Section 7. That, as authorized by resolution of the Local Agency Formation Commission pursuant to Division 1 (District Reorganization Act of 1965) of Title 6 of the Government Code, Section 56261, the territory hereinbefore referred to and described hereinabove, be and it is hereby ordered annexed to County Sanitation District No. 7 without notice or hearing and without election. PASSED AND ADOPTED at a regular meeting held December 10, 1975. v "N-2" AGENDA ITEM #9(R) - DISTRICT 7 "N-2" yL7AW OFFICES 1p Q- F R ICHARD O.FRA2E[ Stewart, • 00d ru ri « 1 ra%ee AREA CODE 714 STEPHEN C.STEWART 1055 NORTH MAIN STREET, SUITE 1020 835.6212 THOMAS l.w000RUFF SANTA ANA,CALIFORNIA 92701 JEFFREY A.HARTMAN December 5, 1975 TO: THE HONORABLE CHAIRMAN AND MEMBERS OF THE BOARDS OF DIRECTORS This report is prepared at the request of the Directors in order to aid in the formulating of possible new policies of the Districts pertaining to the responsibility of payment of additional construction costs occasioned by nondisclosure of underground utilities. Specifically, the primary issue is stated as follows: May the Districts recover from cities, the County, utility companies or private individuals the added costs incurred as a result of failing to disclose or erroneously disclosing the location of underground utilities. ANSWER: The Districts have the right, with certain exceptions, to recover from third parties who have been responsible for the incurring of additional costs to the Districts ' contractor. DISCUSSION: A hypothetical fact situation which occurs with relative frequency and upon which this report is based is described as: District awards a sewer line construction contract to X Company; plans and specifications were prepared for the District by Y Engineering Company; the line is to be located in City A street right of way. During the course of construction, X Company discovers a utility line (e.g. water, gas, phone, electricity, oil) that is not shown on the plans. X Company must take additional measures to avoid or relocate this line and submits a change order for additional costs to the District. The District pays the extra costs to X Company. District then seeks to recover the extra costs from the responsible party. RESPONSIBILITY OF DISTRICT' S CONTRACTOR: Absent an express provision in the construction contract that the v "0-1" AGENDA ITEM #12 - ALL DISTRICTS "0-1" *-ewe contractor assumes all risk and costs for relocation of utility lines, the District will be required to pay for the extra work. Such a provision is valid and is utilized by some public agencies (including County of Orange) . However, it must be assumed that every contractor on every job will add to the bid price an amount to cover this contingency which, of course, will result in far greater costs to the District. See discussion below re contract requirements. RESPONSIBILITY OF DISTRICT' S ENGINEER: It is my opinion that if the engineer has prepared plans and specifi- cations which failed to •show utility locations, and the existence of such utilities was known and a matter of record (e .g. on file at the City Engineer ' s office or with the Public Utilities Commission) , the engineer would be liable for his negligence and District could pass on the additionally incurred costs to him. However, the engineer would not be responsible to know of and include utilities that are not of public record. RESPONSIBILITY OF THE OWNER OF THE UNDISCLOSED UTILITY• A. Public Agencies. If a city, county or special district is the owner of an underground facility and has failod to zaccuratelv record 4tS locatly., 4--V, i '�� r+,ii lair of misrepresentation of facts when its reply to an inquiry is made. These agencies have a duty to keep accurate public records and the public (including District and its engineer) are entitled to rely upon them. Are these agencies liable in damages for the mis- representation that has been relied upon? Government Code Section 818.8 provides that a public entity is not liable for misrepresentations made by its employees. Similar immunity is afforded to the employees in Section 822 . 2 . However, this apparent absolute immunity is not quite so. First of all, if applicable at all, it would only pertain to a claim based on a tort action of negligence and not to any claim for breach of contract. Additionally, the California Supreme Court has held this immunity to apply only in cases involving interference with financial and commercial interests. In nearly all instances, the District secures a written permit from the city or county when it will be constructing in their right of way. The permit is based upon the exchange of data and information between the -2- "0-2" AGENDA ITEM #12 - ALL DISTRICTS 110-2" District and the agency issuing the permit, including a review of its records of underground utilities. It is my opinion that if the public agency fails to advise or erroneously advises the District of the utility locations, that such misrepresentation constitutes a breach of the agreement (the permit) and is, therefore, basis to successfully prosecute a claim to recover costs incurred by the District, as the agency would have no immunity. Notwithstanding the above, it is my further opinion that the agency is not held to know of the location of utilities installed prior to the existence of the agency unless the agency has records or notice of such lines or should know of said lines. This occurs frequently with very old irrigation and drain lines installed as private systems. B. Privately Owned Public Utilities. When these entities install underground facilities they are required by law to file records of locations with the Public Utilities Commission and the city or county in which they are located. The same principles enunciated in A above would apply here except that these entities do not have any claim of immunity afforded by statutory law. Therefore, if their plans are wrona _rr they h_ld responsible . C . Privately Owned Lines. Such utilities exist in favor of oil companies, private water companies, etc. They generally are located in a public right of way pur- suant to an easement granted by the city or county. If so, the city would clearly be held to have knowledge of said lines and under a duty to accurately disclose . If no ease- ment or franchise right exists with the owner, he has no rights in the location and the cost of relocation would be solely upon him. CONSTRUCTION CONTRACT REQUIRE14E NTS : In consideration of the constant concern of agencies and contractors over the rights to receive additional costs for extra work, the State Legislature has enacted Government Code Section 4215 pertaining to contract provisions and the removal and relocation of existing utilities. This section, in summary, provides that any con- struction contract shall require the District to assume the responsibility for the timely removal, relocation and protection of main or trunkline utility facilities located within the construction site . The contract shall also -3- "0-3" AGENDA ITEM #t12 - ALL DISTRICTS 110-3" specify that the District will compensate the contractor for the costs incurred in removing and relocating utility facilities not indicated in the plans and specifications with reasonable accuracy. Existence of laterals and appurtenances are excluded when it can be inferred they exist by making an onsite inspection. The code section further provides that the District can seek to recover from the utility that is responsible for the nondisclosure. As indicated above, it is my opinion that a valid contract can be made between the District and the contractor notwithstanding Government Code Section 4215. It will have to be an item expressly negotiated and for which compensa- tion is paid to the contractor. RECOMMENDATION: Adopt a policy of the Districts at the pleasure of the Directors. These could include: 1. Pursue recovery of costs from the city or county in every case. 2. Pursue recovery of costs on the basis of a full report and review of facts determined by Directors, in each case_ 3 . Negotiate the responsibility with our con- struction contractor in each contract. 4. Districts absorb the costs and seek no reimbursement. Thomas L. Woodruff General Counsel TLW:ab -4- "0-4" AGENDA ITEM #12 - ALL DISTRICTS 110-411 MEMORANDUM TO: GENERAL :MANAGER CHIEF ENGINEER FINANCE DIRECTOR FROM: GENERAL COUNSEL DATE: November 19 , 1975 SUBJECT: Public Agency Contracts with Architects and Engineering Firms The question has frequently been presented to this office as to the required procedure for retaining the services of architects and engineers for professional services to be rendered to the Districts . I have frequently advised the staff and Boards of Directors that the requirements pertaining to public bidding on e sealed basis which governs Public Works contracts is not applicable to the hiring of these professional service firms. They are expressly exempted from the provisions of that State law and numerous judicial decisions and Attorney General opinions have supported the interpretation that the r—l-es i n Any agencies are able to U1- taL t:�esc sc� procedural manner which they choose. During the 1974 session of the State Legislature, Chapter 10 of Division 5 of Title 1 of the California Govern- ment Code was added to specifically provide for procedure re contracting with private architect and engineering firms. This legislation is basically supportive of the decisions and opinions which had been rendered over the past many years and, in addition, specifies' with a greater degree of partic- ularity that the public agencies must be primarily concerned with the level of competence and personal qualifications of the firm to be selected, rather than retaining them based upon a price quotation. For example , Section 4526 of the Government Code declares the public policy of the State as follows: it shall be considered to be the public policy of the State of California and any political subdivision thereof that selecting . . . professional services of private architect "P-1" AGENDA ITEM #15 - ALL DISTRICTS "P-1" or engineering firms shall be on the basis of demonstrated competence and on the pro- fessional qualifications necessary for the satisfactory performance of the services required. . . . " This chapter further provides that the agency shall adopt, by regulation, certain procedures which will assure that the services are engaged by the agency on the basis of demon- strated competence and qualficiations and at fair and reasonable prices to the public agencies . The code section further provides that the agency shall encourage firms to submit annually a state- ment of qualifications and performance data and the agency is to announce all projects requiring architectural or engineering services through publications of respective professional societies on a Statewide basis. Section 4528 further provides that the agency shall negotiate an agreement with the best qualified firm at compen- sation which the agency determines to be fair and reasonable. Should the agency be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price determined to be fair and reasonable, then negotations with that firm shall be formally terminated and the agency shall undertake negotiations with the second most qualified firm and shall coat in-6e ui,-il a negotiated cgreement can be obtained after negotiation with the cunsecutiveiy paced -Zfirlms in orcer of competence. Finally, the chapter does not apply where the agency determines that the services needed are more of a technical nature and involve little professional judgment and that requiring bids would be in the public interest. This is the only exception to this chapter and basically says that the Districts may go out on a sealed bid or other similar bidding procedure basis when the services are of a routine technical nature involving a minimum of professional judgment to be exercised by the contractor. We will be formulating precise rules and regulations to implement this chapter in the immediate future and submit them for approval by the Boards of Directors . Thomas L. Woodruff General Counsel TLW ab "P-2" AGENDA ITEM #15 - ALL DISTRICTS "P-2" COUNTY SANITATION DISTRICTS of ORANGE COUNTY,CALIFORNIA P.O. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 9270F (714) 540-2910 `e (714) 962-2411 M E M O R A N D U M December 4, 1975 TO: Fred A. Harper, General Manager FROM: Ray E. Lewis, Chief Engineer SUBJECT: Selection and Evaluation of Consulting Engineers The procedures for the selection of consulting engineers to perform necessary professional services for the Joint Works of the Districts as well as those for the individual Districts, must be examined and reexamined periodically to insure that the best procedures have been adopted or followed which are in the best interest of the District(s) . Certain criteria has been developed by staff which is based upon Board policy, recommendations from the professional societies of engineers and architects. as well as -practices employed by other public agencies. Basically, these requirements which the staff has used to evaluate the qualifica- tions of an engineering or architectural firm are as follows : 1. Firm must have a high ethical and professional standing and must have the expertise in the area for which the services are required. 2. The principal and other responsible members of the firm must be qualified and well-respected in the area of required expertise, 3. The engineering firm must be client oriented and not job oriented, that is to say the concerns must be with meeting the demands of the District(s) and the requirements of the job, .4. The compensation requested by the consulting engineer must be reasonable for the services to be rendered within the scope of the project. The staff evaluates the performance of those engineering firms which have been employed by the District(s) using the following guidelines: 1. The completeness of the plans and specifications and how well the engineer has addressed himself to the demands of the District(s) and the scope of the project. - 2. How successful the engineer is in 'soliciting competitive bidders and how the low bid compares with the engineer's estimate for the project, "Q-1" AGENDA ITEM #15 - ALL DISTRICTS 11Q-1" Fred A. Harper December 40 1975 Page Two 3. The ease of construction of the project with reference to the clarity of the plans and specifications. 4. The evaluation as to completeness of plans and specifications as reviewed by the contractor, subcontractors and District(s) inspec- tion personnel. S. The extent of the change order requests which are a direct result of discrepancies between the plans and specifications and the actual field conditions. 6. The assistance by the consulting engineering firm during the con- struction phase of the project. With the recent passage of Section 4525 of the Government Code of the State of California, as well as Procurement Procedures as proposed by the Environmental Protection Agency, it is the staff's opinion that certain regulations and procedures should be formally adopted by the Boards to assure that the services as engaged by the District(s) are in the best interest of the taxpayer. The staff would like to recommend the appointment of a committee to work with staff to develop these regulations and procedures which will be used for the procurement of professional services in the future and which will meet the requirements of the State and Environmental Pr3tccticn. Agcncy ir. Our construction grant program. REL:hj e .r "Q-2" AGENDA ITEM #15 - ALL DISTRICTS "Q-2" B I D T A B U L A T I O N DATE: December 2, 1975 CONTRACT FOR: Sale of Digested Sewage Sludge Specification No. S-016 Rebid BID ALTERNATE NO. 2 BID ALTERNATE NO. 1 Trucking of District BID ALTERNATE NO. 3 centrifuge sludge to off- Sale of sludge processed site disposal location by Sale of sludge to contractor by Districts to the contractor for a cost to for processing and removal contractor for the sale the Districts per cubic for the sale price per Contractor price per cubic yard of yard of cubic yard of 1. Goldenwest Fertilizer, $1.60 $2.50 $ .65 Inc. .2. Inge Trucking and 1.65 2.75 1.05 Spence F, Son, Inc. 3. Kellogg Supply, Inc. .85 1.33 .10 \1 11R" AGENDA ITEM ; 16(A) - ALL DISTRICTS "R" RESOLUTION NO. 75-166 ..� APPROVING AGREEMENT WITH A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11 OF ORANGE COUNTY, CALIFORNIA, APPROVING AND AUTHORIZING EXECUTION OF AGREEMENT WITH FOR SALE OF DIGESTED SEWAGE SLUDGE The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the certain agreement dated by and between County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County and for Sale of Digested Sewage Sludge, Specification No. S-016 Rebid, is hereby approved and accepted; and, Section 2. That the General Manager is hereby authorized to execute said agreement on behalf of Districts Nos. 1, 2, 3, 5, 6, 7 and 11, in form approved by the General Counsel. PASSED AND ADOPTED at a regular meeting held December 10, 1975. wr "S" AGENDA ITEM #16(B) - ALL DISTRICTS "S" CONSTRUCTION PROGRESS REPORTS NOVEMBER 30, 1975 tiVr ION 0 a co ENGINEERING DEPARTMENT At X ) X } EX15TING TRICKLING F/LTER5 O N SL(1IX E ND rL'L� ID x ` , DpOIYME�D16E5T R T NEAe-U' 9 2ooF�EAms caMpc,s7� /� ►u LAC-C BLOWER r ) BUILDING EXISTING 5E.10NDARY �� LLAR/HERS � 1 !d 9 8 T 6 5 4 3 2 l �ONSrc�cTFp T��S AAA AERATION BASINS pTPr N:a r tJ�'T't•�-L�1 :F`Ll.1J�11.1 Uf_S R-TArNIr`J� v.1nLLGD �ZooF �Arn S � STA L-ZD P1PInJr,, INS IVE E-CHAfJ ISMS 2 / BEING PF-WOr-KED 4 3 WASTE SLUDGE 6 5 TNlC/CENERS 8 7 ►ZUOF L r-n,E--,Z A.NG L FPS /0 q 1 N P LW— /2 /4 I3 SELONDARY CLARIFIERS STRuc7ltZE Co m Pt ETE GRATINGS iQSTALLF.D a POWER SU/LDIN6 JZooF Dr''r. ON sW ITS HGF_Ar. IS IN51DE 50 MG D ACTIVATED SLUDGE PLANT CONTRACT NO. P1 - 16 CONTRACT NO. P1 - 1.6 SO MGD ACTIVATED SLUDGE PLANT Donovan Construction Company of Minnesota, Contractor STARTING DATE: June 27, 1974 CONTRACT COMPLETION DATE: Dec . 14, 1976 ORIGINAL CONTRACT: $29, 876,000.00 TIME EXTENSIONS GRANTED: 30 Calendar Days PAID. TO DATE: $22,122,089 . 50 PROJECTED COMPLETION DATE: Jan. 13, 1977 Contract is for the construction of Activated with Plant No. 2 effZuent,at the outfaZZ booster Sludge secondary treatment facilities at Plant No. ' station, improving the overalZ quality of water 1. The new facilities will aid the Districts in pumped through the outfaZZ system into the ocean. meeting mandated State and Federal ocean discharge requirements. Significant structures included in the contract are the Blower Building, Aeration Basins, Second- When completed, the secondary treatment system ary Clarifiers, two Digesters, Waste Sludge Thick- will process the 50 mgd of wastewater flowing eners and the Paver Building. through Plant No. 1. The effluent will then blend ACTIVITIES DURING THE PAST MONTH There is a decreasing amount of activity throughout the job . In the Blower Building, two engine foundations and one of the motor foundations for the blowers have been poured. There are also some roof beams and parapet supports placed . Work on the Aeration Basins consists of the installation of sluice gates, piping and the completion of the exterior retain- ing walls. Some air piping is in place atop the basins . Roof beams and piping are being installed at the Return Sludge Pump Station. In the Secondary Clarifiers the structure is about complete with deck gratings being installed. Contractor has experienced pipe alignment problems in the gallery area. The Power Building roof deck has been installed. Welding mechanisms for the Waste Sludge Thickeners was substandard. The contractor is reworking some parts in the field while others were returned to Salt Lake City for repair. . Preparations are underway for the gallery roof installation. Little has been done in the Digester area in the past month. - - - - - - - — CHWICA r - - � Caul Fi I.TE� _ _ I Asu I-�oPt� I �ckwa�-I I I arz.:.a Qum Ta�IK i c��T��� 0000 i�E I T,a�K � — W ar-T 1ai.1�s PK�S T _ I ' � I d-rrl I FF io 0',/rx 9"v I t),-10 i;AG S� CZIL . - O-- �wFx JPL ACTS PROCESS PLANT JOB N° PW- 045 Y1111J �i'1 If �r�� CONTRACT PW - 045 JPL-ACTS PROCESS PLANT . J. Putnam Nenck, A Corporation $ Elenck Pro, ..� A Joint Venture, Contractor STARTING DATE: Oct. •l, 1975 CONTRACT COMPLETION DATE: Jan. 28, 1976 ORIGINAL CONTRACT: TIME EXTENSIONS GRANTED: 0 Calendar Days PAID TO DATE: x PROJECTED COMPLETION DATE: Jan. 28, 1976 Contract is for construction of a one million gaZ- ted carbon and secondary sludge slurry is fed into Zon per &y pilot wastewater treatment plant at the inecming wastewater stream to increase system Wastewater Treatment Plant No. 2. The plant will efficiency. use a unique Activated Carbon Treatment System (ACTS) developed by the National Aeronautics and The mobile experimental unit used to refine this Space.Agency's Jet Propulsion Laboratory. This system from laboratory bench experiments was batch treatment method was perfected in its experimental operated with mechanical handling of material from stages with a mobile research unit operated by JPL stage to stage. The pilot plant will be a contin- personnet at the Distmcts' Wastewater Treatment uously run, automated system,. Plant No. 1 in Fountain valley during 1974-75. As a prime objective of the ACTS, it cculd solve The system uses sludge removed from the wastewater an increasing problem of sludge disposal as this to produce activated carbon through a pyrolysis nateriaZ becomes more plentiful with i.Tproved reactor. The activated carbon is then reintro- wastewater treatment and increased flows. In ad- duced into the wastewater stream. in a secondary dition, the effluent from this treatment system is stage for additional removal of pollutants. Only expected to meet the discharge requirements of partially used after the second stage, the activa- the Districts' N.P.D.E.S. permit. ACTIVITIES DURING THE PAST MONTH Work completed this month is as follows : Primary & secondary clarifiers , filter press and building, electrical power building and panels , contact tanks and effluent pump station. Work under construction and scheduled to be completed this month : Gravity filters , influent pump station, filter backwash tanks , filter cake conveyor, carbon slurry tanks , sludge pump station, filter cake hopper and falsh dryer. YThis contract is a design and construct contract whereby the contractor is paid $50,000.00 plus the actual costs for all labor and materials. No/ V - �9 � 0 ° 3 w e w h h CIO DA R BLVD. 'n¢�P ti PUMP 5TATION - w Z CAL STATE FULLERTON R CAMPUS O N DIST. 2 CONTRACT No. 2 - 15 CONTRACT No. 2 - 15 YOnA LINDA PUMP STATION ..i J. Putnam Henck, A Corporation F Henck Pro, A Joint Venture, Contractor STARTING DATE: Sept . 26 , 1974 CONTRACT COMPLETION DATE: Sept . 22, 1975 ORIGINAL CONTRACT: $671, 146. 00 TIME EXTENSIONS GRANTED: 15 Calendar Days PAID TO DATE: $5 38 )161. 72 PROJECTED COMPLETION DATE: Oct . 7, 1975 Contract is'for the construction of a reinforced what was originally University of California, Ful- concrete structure to house wet wells and pumps Zerton property at the northern perimeter of the for transferring tributary wastewater through a campus. Special arrangements were made with the force main line into the Santa Ana River, Carbon University for use of the property. Canyon Interceptor-relief Trunk Line system for conveyance to Wastewater Reclamation PZant No. 1 The above-ground portion of the structure will be in Fountain Valley. This will assist in relieving a low profile slab 85' x 1091, 2 feet above the presently congested Newhope-Placentia Trunk ground. The deepest portion of the structure will Line and will serve proposed land use development be 35 feet under the ground. The District has of the tributary area to the year 2010. agreed to construct a slump-stone fence around the structure and landscape the area in accordance The pump station structure is located at the in- with future compatible use by the University. The tersection of Yorba Linda Boulevard and Associated University plans to construct an arboretum in the Road in Fullerton. It is being constructed on immediate area at some future date. ACTIVITIES DURING THE PAST MONTH Electric power wining continues . Contractor is backfilling around the pump station to ground level. It has become necessary for him to purchase additional fill material to complete this portion of the job . Landscaping will commence soon. A new entrance way for Edison Company personnel to gain entrance to the pump station has become necessary due to company regulations . This encompases design of a stairway below ground level and a door cut into the side wall of the pump station structure. Additional cost to the District is estimated at $8,0000 Pump motors have not yet arrived for installation. 0 - - W Q � CNAPMAN AVE. Q /V �1 BELGRAVF Z a F w O w� LAM PS ON AVE. 1414 T, Q a 2 S ra Ntic Fo,e n 4 h GARDEN �GRov6 i; GARDEN GRO✓F BLVO- GOLOEN ,1Pr' WEST t� G . SCHOOL DI S T. 3 BES TEL AVE. gESTEL AVE. COMPLETE TRASK AVE. 0-`— TO DE CONSTRUCTED v W CONTRACT a """'gam` T 2� sr sr No. 3 - 20 -1 3 w 0 0 C7 WESTMINSTEK AVE. CONTRACT No. 3 - 20 -1 KNOTT INTERCEPTOR. REACHES 5 AND 6 Sully-Miller Contracting Company, Contractor STARTING DATE: Oct . 31, 1974 CONTRACT COMPLETION DATE: Oct . 313% 1975 ORIGINAL CONTRACT: $41602 ,992 .00 TIME EXTENSIONS GRANTED: 0 Calendar Days PAID TO DATE: $4 1234, 555 . 00 PROJECTED COMPLETION DATE: Oct . 31, 1975 Contract is for installation of a 66" Reinforced ting flows from the northwest portion of District Concrete Pipe (R.C.P.) trunk line from the inter- 3. The southerly terminus of the system is at the section of Golderwest Street and Westminster Ave- intersection of Brookhurst Street and Ellis Avenue nue in Westminster to 1200 feet south of KateZla in Fountain Valley. It will eventually extend to Avenue on Knott Avenue in Stanton, a distance of Imperial Avenue in La Habra. approximately 2.8 mites. Knott Avenue is the northern extension of GoZdenwest Street. This portion of the relief system is designed to handle a flow of 75 million gallons per day and This project is a portion of the Knott Interceptor will serve -the proposed developed land use plan in relief system designed to relieve the presently the tributary area to the year 2010. congested Miller-Holder Trunk Sever by intercep- ACTIVITIES DURING THE PAST MONTH No pipe laid by the contractor during November due to a strike at the supplier. Contractor has concentrated on clean-up and pa.'v-Lng the back end oL trie job . Fir St course paving will be in from Lampson Ave . to Orangewood Ave . , where the contractor is held up for lack of pipe, by the time the board meets. He will continue with raising manholes to grade, pipe liner welding and inspection. The pipe strike is over and the contractor expects delivery by December lst. He will begin trenching operations December 3rd with completion of the job expected to take six weeks . VE. IL 1 C/TV OF oQ ���� MONTe I ANANEIM . 11 OL/nloA NGE ,� 1 AVE. MUNGAL[1 I c 6 C N ti � Q tie y SAVANNA � Jai ALLIF �QOA p' t� CIr'Y BUE lV q Q C ul PARK � L TNORniro CERRI TOS AVE. C/T Y D I ST. 3 CYPIPE55 S YRA CUS E i COMPLETE A T E L L A AVE• t� .. TO RE CONSTRUCTED CONTRACT NO . 3 - 20 - 2 CONTRACT No . 3 - 20 - 2 KNOTT INTERCEPTOR, PORTION OF- REACH 7 ..i A. Q. Tutor Co. , Inc. and N. M. Saliba Co. , A Joint Venture, Contractor STARTING DATE: March 6 , 1975 CONTRACT COMPLETION DATE: March 6, 1976 ORIGINAL CONTRACT: $3,876,870 . 00 TIME EXTENSIONS GRANTED: 0 Calendar Days PAID TO DATE: $2, 711,047.00 PROJECTED COMPLETION DATE: March 6 , 1976 Contract is for installation of a Reinforced Con- congested bfiller-Holder Trunk Sewer by intercep- crete Pipe (R.C.P.) sever line from a point 1200 ting flows from the northwest portion of District feet south of KatelZa Avenue on Knott Avenue in 3. The southerly terminus of the system is at the Stanton, north on Knott Avenue to Lincoln Avenue intersection of Brookhurst Street and Ellis Avenue in Anaheim, a distance of 2.3 miles. Pipe diame- in Fountain Valley. It will eventually extend to tern are 72" for the first 3,900 feet, 63" for Imperial Avenue in La Habra. 6,900 feet and 66" for the regaining 1200 feet of the project. Flows from this reach will drain in- This portion of the relief system is designed to to Contract 3-20-1 to the south. handle a flow of 68 million gallons per day and will serve the proposed developed land use plan in This project is a portion of the Knott Interceptor the tributary area to the year 2010. relief system designed to relieve the presently ACTIVITIES DURING THE PAST MONTH Contractor laid 3, 059 feet of pipe during November. The section Of iinott Ave . 1-.-e JCe__ Jall Rd ild v1'a2loc :.;e 1 Iil::ins clo-cd i.L) all but local traffic . First course paving is in as far north as Savannah -Dr. , and this section will be opened to traffic flow to ease access to a small shopping center just north of Ball Rd. Contractor is now 1,200 feet from the intersection of Knott Ave. and Orange Ave . Trenching here will be slow, due to many telephone cable lines crossing Knott Ave . from the Telephone Co. facility at this corner. Tight sheeting and a great deal of manual digging will be necessary here. Diagonal 21" diversion line is installed across the intersection of Knott Ave . and Orange Ave. Manhole structure and trench to midpoint of Orange Ave . continues at the intersection at a slow pace due to difficult working conditions . Railway signals are being installed at crossing south of Cerritos Ave, Jacking pit is complete and 25 feet of a 60-foot long tunnel under the railway crossing south of Ball Rd. has been completed. Tunneling operations will then move north of Savanna Ave . to go under the flood control channel. • City of Anaheim arranged a meeting with merchants located at the corner of Knott Ave, and. Orange Ave. on November 21st . District Inspector Link Gysin described the job to them and providEd scheduling information, *A TE L L A AYE. Ki A k V FARouNAz AvE 0 v ORANGEWOOD AVE. 0 N ti Q v ROS5M00 WV. I N(J-� S•� �� cyl�t�S 1 Nu��c��►s sE��� ��� t v 144. BAOAOBURY H DIST. 3 �• COMPLETE � �••o TC RF CONSTRUCTED D Nt'fTf/DE L/FT fTATlO �.?,• � to Z CONTRACT N o. 3 - 21 - 1 P ��° CONTRACT No. 3 - 21 - 1 WESTSIDE RELIEF INTERCEPTOR.— REACHES 25, 26 $ PORTION OF 27 A. G. Tutor Co. , Inc. & N. M. Saliba Company, A Joint Venture, Contractor STARTING DATE: June 26 , 1975 CONTRACT COMPLETION DATE: Jan. 22, 1976 ORIGINAL CONTRACT: $1,416 ,448 . 00 TIME EXTENSIONS GRANTED: 0 Calendar Days PAID TO DATE: $1 ,394 ,994 .14 PROJECTED COMPLETION DATE: Jan. 22, 1976 Contract is for the installation of a Vitrified tion of Seal Beach Boulevard and Westminster Ave- Clay Pipe (V.C.P.) sewer from the vicinity of the nue in the City of Seal Beach. The system will District's Flestside Lift Station, 1800 feet west eventually run generally in a northerly direction of Seat Beach Boulevard and Lampson Avenue along through the western portion of District 3 and will the flood control channel, along the channel to terminate at Cresent Avenue and ftodg Street in Seat Beach Boulevard where it turns north along the City of La Palma. Los Alamitos Boulevard (the northern extension of Seat Beach Boulevard) to Katella Avenue. It then- Upon completion, the system will relieve the Los turns east on Katella to Lexington Drive, where it Alamitos Subtrunk Sewer which, at present, func- terminates. Pipe diameter is 39" for the first tions as the main interceptor sewer for the west- 5,500 feet, 36" for the next 5, 700 feet and 30" side basin and, for the most part, is currently for the final 5,200 feet. Total length is approx- flowing at or near peak capacity. imately 3.1 miles. This portion of the relief interceptor is designed This project is a continuation of the Westside to handle flags of up to 14.7 million gallons per Relief Interceptor sewer which begins at the Seat day and will serve the proposed developed land use Beach Boulevard Pzeying Station, at the intersec- plan in the tr i?ut=r area tc the year 2510. ACTIVITIES DURING THE PAST MONTH Contractor laid 4 ,468 feet of pipe during November. Bore hole has been completed across Katella Ave. at Lexington Dr. on the north end of the job . All paving has been finalized on this end from the intersection of Los Alamitos Blvd. east on Katella Ave . Signals are being restored at the intersection with work expected to be completed by the board meeting. All pipe is now in the ground. First course asphalt paving has been laid on Seal Beach Blvd. from Lampson to Rossmoor Way. Traffic has been restored on the east side of the street past the Rossmoor Shopping Center. All that remains is connection of tie-ins at the corner of Los Alamitos Blvd. and Katella Ave. , raising manholes to grade after final paving, hook-up to the existing system at the south end of the ,job in the Bixby property north of the San Diego Freeway and final inspection. Most items should be completed during December. ..i �.r SUMMARY TREATMENT PLANT WORK Total Value Under Contract $29,8762000 $29 , 876 ,000 Total Work to Date 2211221090 Total Work During November 790, 782 DISTRICT TRUNK LINE WORK Total Value Under Contract $202739, 372 $20,739 ,372 Total Work to Date 81878,003 Total Work During November 1,098, 136 Total :dirk Out tc Bid 1, 390,965 _ 1, 390 .965 TOTAL AMOUNT UNDER CONTRACT AP•ID OUT TO BID $524006, 337 $SPORT OF THE JOINT CHAIRMAN THIS IS A FOLLOW UP REPORT ON THE EXECUTIVE COMMITTEE MEETING WITH REPRESENTATIVES OF THE REGIONAL ENVIRONMENTAL PROTECTION AGENCY OFFICE AND THE STATE WATER RESOURCES CONTROL BOARD ON NOVEMBER 25TH. THE DISCUSSION CENTERED AROUND WHETHER OR NOT THE DISTRICTS SHOULD PROCEED WITH THE CONSTRUCTION OF SOME CONVENTIONAL SECONDARY TREATMENT AT TREATMENT PLANT N0, 2 WHILE THE JPL-ACTS 1 MGD PILOT UNIT WAS BEING EVALUATED. CURRENTLY, THERE ARE $6H MILLION IN GRANT FUNDS WHICH HAVE BEEN EARMARKED FOR OUR DISTRICTS FOR IMPROVED TREATMENT BY THE STATE BOARD, REPRESENTATIVES OF EPA AND THE STATE ARE OF THE OPINION THAT WE SHOULD PROCEED WITH DESIGN AND CONSTRUCTION OF SOME CONVENTIONAL TREATMENT AT PLANT N0 , 2 BECAUSE IT IS DOUBTFUL THAT THE DISTRICTS WOULD COMMIT TO CONSTRUCTION OF 125 MGD JPL-ACTS PROCESS ON THE BASIS OF THE RESULTS OF THE 1 MGD PILOT OPERATION; PARTICULARLY, WHEN A VERY SUBSTANTIAL INVESTMENT HAS ALREADY BEEN MADE FOR DIGESTER FACILITIES WHICH WOULD CONTINUE IN OPERATION IF SOME CONVENTIONAL SECONDARY TREATMENT WERE ADDED. IT MAY BE TO OUR ADVANTAGE TO CONSTRUCT AN INCREMENT OF SECONDARY TREATMENT EVEN IF THE JPL-ACTS PROCESS IS 1.00 PERCENT SUCCESSFUL. THE STAFF AND REPRESENTATIVES OF EPA AND THE STATE ARE PREPARING ADDITIONAL INFORMATION RELATIVE TO COST EFFECTIVENESS FOR THE EXECUTIVE COMMITTEE . THIS INFORMATION WILL BE CONSIDERED BY THE COMMITTEE FOR A POSSIBLE RECOMMENDATION TO THE BOARDS JANUARY 14TH . I AM CALLING A MEETING OF THE EXECUTIVE COMMITTEE FOR WEDNESDAY, JANUARY NTH AT 5: 30 P . M. AND INVITE DIRECTORS FRANKIEWICH AND PERRY (ALTERNATES - DIRECTORS SCOTT AND BYRNE) TO ATTEND AND PARTICIPATE IN THE DISCUSSIONS . v f COUNTY SANITATION DISTRICTS bar " AREA CODE TELEPHONES: 540-2910 OF ORANGE COUNTY, CALIFORNIA 9 6 2-2 4 1 1 P. 0. BOX 8127, FOUNTAIN VALLEY, CALIFORNIA 92706 10844 ELLIS AVENUE (EUCLID OFF-RAMP, SAN DIEGO FREEWAY) December 4 , 1975 NOTICE TO THE BUILDING COMMITTEE Norm Culver, Chairman John Store Francis Glockner Beth Graham John Burton Alternate : Ed Byrne Fie : Committee meeting 6 : 00 p.m. , Wednesday, December 10th Cha_ii-man Culver hab asked u5 to rlotif.y you i;i:aL theve will be a meeting of the Building Committee at the above hour and date as previously discussed. The Committee meeting immediately precedes the regular joint Board meeting at 7 : 30 p.m. A light dinner will be served immediately beginning at 6 : 00 p.m. Fred A. Harper General Manager �n�wr COUNTY SANITATION DISTRICTS o �, i ��+� TELEPHONES: AREA CODE 714 540-2910 OF ORANGE COUNTY;: CALIFORNIA 962 2411 P. O. BOX 8127. FOUNTAIN VALLEY. CALIFORNIA 92708 1OB44 ELLIS AVENUE (EUCLID OFF-RAMP, SAN DIEG❑ FREEWAY) December 5 , 1975 Director Norman E. Cul--er Chairman Building Committee 12202 Hackamore Road Garden Grove, California 92640 Subject : Preliminary Plan for Modification of Administration and Engineering Building Enclosed is a preliminary report prepared by staff for the modification of the existing; administration building . This report and plans presented are for discussion purposes only and represent the results of a study made by staff. I believe some of the thoughts expressed in the report and as shown on the plans do represent some of the thinking of the Building_; Committee as stated in their first meeting. Ray/f-( L s Chi ngineer REL:hje cc : All Committee Members ADMINISTRATIVE & ENGINEERING FACILITY STUDY �ITA`TIO� �� e�iopol�tan O e r N 44� O tj, r++ram U - � .�q�GEnce 1950�_(�. DECEMBER 1975 v ..� INTRODUCTION In the fall of 1970 , the Boards of Directors authorized the preparation of a facilities study in order that a sound program for the expansion of the administration and engineering building be established. The firm of William P . Ficker and Associates , AIA was retained to prepare this report . As a result of this report , the administration facilities were remodeled in the fall of 1972 . The duration of the expansion period considered by the architect was established as five years and their recommendations and subsequent building expansion was based on this timing . PURPOSE OF REPORT It has become apparent in recent years with public hearings associated with Environmental Impact Reports and Industrial Waste Ordinances , that on many occasions the Board room has exceeded its legal occupancy. Recent changes brought about by State and Federal requirements , have dictated the need for additional personnel to administer construction grant programs , and, after working with the new building for over three years , there are certain deficiencies that were overlooked or were not apparent at the time of the prepar- ation of the 1970 report . The purpose of this report is to present to the Building Committee the following: 1. Review the existing arrangements for the most efficient use of the present building. 2 . Determine the approximate area required for any modifi- cations or additions . 3 . Establish efficient locations for the individual departments , improving the communication between these various divisions . This report is not to design the required building additions or modifications , but only to establish the criteria required for the next five years . PROPOSED AREAS FOR EXPANSION OR MODIFICATION Board Room The present legal occupancy of the Board room is 89 persons . At many of the meetings that have been held in the past few months , the attendance has exceeded 125 persons . There are two potential r.. areas for additional Board room capacity. Those are : Expansion of the existing building facilities . 2. The second story area over the engineering department. After consideration of the flow of traffic , accessibility, and service to the public , it is hereby recommended that the existing Board room be extended. The present Board room contains approximately 1140 square feet (30x36) . It is suggested that it be expanded to the north to 1800 square feet (30x60) which will accommodate approximately 140 persons . The projection and storage room that is proposed to be constructed on the north end of the Board room is to store additional chairs and 'the Districts ' camera equipment. Purchasing and Personnel Two functions which should have ease of accessibility for the public are purchasing and personnel . To improve the flow of traffic to these areas by the public , it is suggested that the personnel be located in the area now occupied. by the industrial waste section and that the existing kitchen area be relocated to provide office areas for purchasing. The volume of records which must be kept in a vault area requires , at this ti :e, consideration of additional vault space . In Tlg `r� `�• con Jl111C:%lGit witii �iLc r2mvu iiF�2ii vi LC .,. provide space for purchasing , it is suggested that the existing atrium be remodeled to provide for a vault. This location appears to be the most economical and is in close proximity to those persons requiring ease of accessibility to the records maintained in the vault . The balance of the existing atrium could then be covered with a skylight with an interior planter to maintain an open space area in the main entry to the administration building. Engineering , Industrial Waste, Maintenance and Operations The report in 1970 recommended the coalescence of engineering , maintenance and operations to provide better lines of communication. This adjustment has provided to be beneficial , but certain minor modifications are recommended. Industrial waste , operations and the laboratory have closely aligned responsibilities and , therefore , should be located in areas of more direct communication. This can be accomplished by relocating industrial waste into an area now occupied by the maintenance personnel . A redistribution of responsibilities by industrial waste will not require their direct accessibility to the public . Industrial waste has , in the past , been responsible for issuance of sewer permits . This function can be better handled by the engineering services department, It is suggested that the engineering department remain essentially in the same location because of the existing engineering vault and reproduction area , and the maintenance personnel be relocated on the second floor directly above the engineering section, 2 , Accounting Increased demands by the State and Environmental Protection Agency .� on the administration of the grants program, and the possibility of the Districts being forced to implement an user program which would not incorporate ad valorem taxes , requires additional accounting facilities . These facilities should be in close proximity to the director of finance and basically in the area now occupied. To provide for these additional office spaces , it is suggested that the existing one story portion of the building be extended southerly toward the parking lot approximately 20-feet. General Administration The present location between the general administration, the director of finance and the secretary to the Boards does not allow for an efficient flow of communication. To a great extent , the telephone communication required by the administrative assistant and the assistant to the secretary of the Boards is hampered because of concurrent typewriters in operation. It is suggested that the additional offices be provided for administrative assistants and the general manager and the department heads of finance and engineering be relocated in the expanded area to the south, toward the parking lot . Lunchroom and Lounge Facilities With, the suggested relocaten_ of t'_'e �_t_her aim the anticlin;,te ? expanded staff, it is felt that more adequate lunchroom facilities should be provided. This can be accomplished by utilizing the southerly portion of the second floor which will provide adequate space for the employees as well as additional facilities for informal meetings . Miscellaneous a. Restroom Facilities . The existing women' s restroom in the single story portion of the building is inadequate at the present time and there is not adequate lounge space for the female personnel . It is recommended that this area be enlarged as shown. b. Reception Area. The present reception area does not provide enough space so that personnel can perform additional functions and the review of tasks suggested that all plans and specifica- tions for construction work be handled in the reception area for better accessibility to the public. The receptionist can perform other functions if adequate space is provided. c. Reproduction Area. It is suggested additional reproduction area be incorporated where certain reports and agenda material NNW can be assembled prior to distribution. 3 , FUTURE CONSIDERATIONS The Districts are presently preparing a facilities plan for improved treatment to meet the State and Federal requirements . This program is estimated to range from $250 to $300 million. With this level of effort , additional engineering personnel will be required for processing of this program which will undoubtedly require additional maintenance and operational personnel in the future. The improved treatment facilities and regulations may overtax our existing laboratory facilities , particularly when considering the anticipated additional work loads that will result from the implementation of the industrial waste ordinance . With these future demands in mind, consideration should be given to expansion of the existing laborabory facilities some time in the future , as well as construction of another engineering , maintenance and operations building. These future considerations are shown on Figure I . DISCUSSION AND RECOIZENDATIONS The department heads and staff have studied the flow, communica- tions , the need for additional facilities and modification of the existing facilities to accommodate the Districts ' activities in the next fil7e years , The plan, as shown, is a sunnnary of the thoughts and plans to date , but is not presented herein as a final plan for adoption. No costs have been extended at this time until a plan is in more final form. One thing that must be considered in any modification to the facilities is the minimum disruption of the existing facilities in order that the staff can continue its day to day operations . Tre staff feels it has the expertise and knowledge to prepare the plans and specifications for this remodeling, with the exception of needed assistance from a mechanical engineer and perhaps an electrical engineer for modifications to air conditioning and heating systems , as well as electrical modifications . 4. �ulY�YiYMfO•I,�kN�M.sEor.:L'F•w2•ywt.s;thY(.•A�hA.I ram•;..edtil6:fstiGicc- ,i_�acn1FAC�l.h.�s��e�/ir�.MntJ'.�c.+Mti�:•.••.._ fl i�..�..v.=.. W �J FLlTL1 1GlrcclzitIG - �UiL�t�G \ HTT IM P.�Ki�f� Lam' TIE-L �Ae- Tov-Y zi W,L:JI, IT s7 Fc'�F TU(��ExPp{-�SIoN r• 51Tc PL.A � r-_u M AV6{: iF MUM I CN4u/a AC InY.,R G[4[RAL PrG.'±R IF .. 1ANAGC! /IA.Ct ' R IrS w[•, �/ N al ,J TI 1' u Y[et T,Ry - -----------------4 >tCRCTARr ACC O . G LI [•.✓ r'.:1 •J�E SEL-CtART A u�.�u� :�... 1, c..a.rA olail,�; Auo• ,,, I,CONr•.G•.-C. r•..s, . 71 .7 GNar wcc R WTPTrALLE VAUL1 \.A .�:•[PGKC $,A,•. �.•i.w �•+A ` p•• I a�•'+E`1 vAJLT II 1"/.•J 7yCt..N i jL:R A.0J5 I????{{{{ J t•:•ie• .I .t:..sa � � a, .N ry;�;iriGS 1 IEO.:I�t StORASE I n.�.,.,=::� I �.i• 11 11 k 1 i 11r ARV �_�•`r ►JeuC Sr'.;ii a i•. a roT TCP 'A pCArJ ROOM , �I A- s Nr'•w SK Rt to RV M a•StG RCTUM ,pylT. CON/EREt W J wCC uEN V C•1 I' I. Va•ya II i L :_ I CNc• SLraR ENca [wLR e..rGra..• f-AT•0 I� Mi FIRS' FLOOR PLAN SECOND FLOOR PLAN 4 � PROP05E.Lrl-> MODIFIGATION MC., 1975 F 0 Agenda Item No.�Lt�. f?, E. THOMAS w COUNTY ADMINISTRATIVE OFFICER C)UNTY OF= OO COUNTY ADMINISTRATION BUILDING S1S NORTH SYCAMORE STRFF.T SANTA AN A, CALIFORNIA 92701 ... o RANGE TELEPHONE: 936-2345 AREA CODF' 714 COUNTY ADMINISTRATIVE OFFICE December 2, 1975 Honorable Board of Supervisors County of Orange Santa Ana, CA. SUBJECT: Washington Office Implementation Plan Gentlemen: On November 18, 19i5 your Honorable Board directed the Administrative Office to develop the most economically and operationally effective method of establishing a Washington office. This plan has been developed with the assistance of County Counsel and Richard T. Hanna, member of ronyre», :'CL: :'�", �Iong -•?? i i ^� C.r ... zz�_ _cr �ruposal trn your Honorable Board dated November 8, 1975. The following public agencies have expressed interest in jointly funding an Orange County Washington Office, tentatively with each sharing 10% of the total costs: Orange County Transit District Orange County Sanitation District Orange County Water District Orange County Flood Control District The Orange County Transit District Board of Directors approved the enclosed Federal Legislative Advocate Cooperative Agreement between the County and the Transit District on December 1 , 1975, subject to approval by your Honorable Board. Negotiations are proceeding for approval of similar agreements with the remaining agencies listed above for submission to your Honorable Board, { e Honorable Board of Supervisors December 2, 1975 Washington Office Implementation Plan Page 2 Cost Estimate - Washington Office and Staff Annually Jan.-June ' 76 Services of Richard T. Hanna $30,000. $15,000. Expenses of Richard T. Hanna Air fare @ $500. round trip 6,000. 3,000. Lodging, meals, incidentals 9,000. 4,500. Legislative Assistant 20,000. 10,000. Receptionist/Secretary 12,000. 6,000. Office rent 6,700. 3,350. Telephone 3,600. 1 ,800. Utilities 1 ,200. 600. Miscellaneous 1 ,500. 750. $90,000. $45,000. Office furniture (FY 1975-76) 1 ,000. $46,000. Proposed Implementation Schedule A. Board of OCTD approval of plan December 1 , 1975 B. Board of Supervisors approval of plan December 9, 1975 C. Effective date of agreement with Richard T.Hanna January 1 , 1976 D. Lease of Office and employment of Receptionist/Secretary in Washington,D.C. January 1976 E. Recruitment and employment of Legislative Assistant January 1976 F. Operational Washington office February 1 , 1976 V Honorable Board of Supervisors December 2, 1975 Washington Office Implementation Plan Page 3 *Age Proposed Implementation Plan It is proposed that Mr. Hanna be retained as an independent contractor representing the County, the Orange County Transit District and other public agencies by express agreement, in a manner similar Lo the agree- ment of the County with Mr. Ted Craig, the County' s Sacramento Legislative advocate. An agreement acceptable to Mr. Hanna is enclosed. Following the precedent of the County' s Sacramento office, it is proposed that the Washington office staff of a Receptionist/Secretary and a Legislative Assistant not be hired as County employees, but rather be employed by Mr. Hanna. Selection of the receptionist/secretary would be delegated to Mr. Hanna. Nomination of the Legislative Assistant would be delegated to Mr. Hanna subject to interview and approval by your Honorable Board. Budgetary cognizance and approval of claims for personal services and expenses, travel , office rent, telephone charges, purchase of office supplies and other expenditures of the Washington office would be assigned to the County Administrative Office, in keeping with similar responsibility for the Sacramento office. The Administrative Office would bill agreed upon portions of Washington Office costs monthly to the Orange County Transit District and to other public agencies with; which similar cocgerative agreements ire approved. Proposed Local Coordination and Staff Support Local coordination and staff support will be similar to that which is provided to the County' s Sacramento office. The Budget-Legislation-Grants Division of the Administrative Office will coordinate all routine contacts between the Washington office, the County Legislative Planning Committee, County agencies and departments, the Orange County Transit District and other public agencies participating in this plan. This will provide efficient, orderly and accountable action on all matters requiring written follow-up without restricting the ability of Mr. Hanna to deal directly with members of your Honorable Board, County executive management or other key personnel of the County, the Transit District or other partici - pating agencies. Evaluation of the cost or procedural impacts of copies of proposed Federal legislation received from the Washington office will be coordin- ated by the Administrative Office, with detailed analysis performed by the affected agencies and departments following the procedures currently in operation for State legislation. Honorable Board of Supervisors December 2, 1975 Washington Office Implementation Plan Page 4 No increase in the staff of the Administrative Office will be requested for this additional workload in the remainder of Fiscal Year 1975-76. Present staff supporting the Sacramento office will be augmented by temporary assignment of other Administrative Office personnel and Transit District personnel when required. It is anticipated that one additional full-time staff person may be required to coordinate activities of the Sacramento and Washington offices in FY 1976-77, but not necessarily requiring an addition to the total Administrative Office staff. This workload requirement will be more accurately evaluated when we have experience with supporting a Washington office. CONCLUSION: As requested by your Honorable Board or. November 18, 1975 to develop the most economical and operationally effective method of establishing a Washington office, it is proposed that the present procedures supporting the County' s Sacramento office be utilized with costs jointly funded by the Orange County Transit District and other interested public agencies approved by your Honorable Board. RECOMMENDATION: 1 . Authorize the transfer of $41 ,400. of currently frozen excess funds from' Budget Unit 0916, Acct. 310, to Budget Unit 0146 - Legislation, Account 190 - Professional/Specialized Services, to provide ninety percent of the funds for the establishment and operation of an Orange County Washington office from January 1 through June 30, 1976. 2. Appropriate $4,600. as unanticipated revenue from the Orange County Transit District in revenue account 713 and in Budget Unit 0146 - Legislation, Account 190 - Professional/Specialized Services, to provide ten percent of the funds for the cooperative establishment and operation of an Orange.County Washington office from January 1 through June 30, 1976. 3. Approve and authorize the Chairman of the Board to sign the enclosed Federal Legislative Advocate Service Agreement with Richard T. Hanna for personal services as described in the agreement. 4. Authorize Richard T. Hanna to proceed as necessary within the terms of the agreement to establish an operative Washington office by February 1 , 1976. Honorable Board of Supervisors December 2, 1975 Washington Office Implementation Plan Page 5 5. Approve and authorize the Chairman of the Board to sign the enclosed Federal Legislative Advocate Cooperative Agreement between the County and the Orange County Transit District for the services of Richard T. Hanna as a legislative advocate at the Federal level . 6. Direct the County Administrative Offices to continue negotiations with other public agencies and to submit any additional cooperative agree- ments for Federal legislative advocacy for Board of Supervisors' approval . . Yours truly, Q:: R. E. Thomas DF jc County Administrative Officer Encs. E HANIM P:C:HARJ T. HANNA What in the world can iue do fgr you? Pr-;id-nf November 8, 1975 Board of Supervisors County o-i Orange Attention: Chairman, Ralph Deidrich Gentleman: I respectfully submit an o-1 fe.r- to serve the County of Orange as a Legislative Advocate- Such service is offered as an i ndependent con`ractor to co=ence November 15, 1975 and -ex Lend un ti 1 fermi Hated by either party upon a thirty days notice. .. In consideration for such services I )Mould 'expect a compensation of $2500.00 per month. The scope of work undertaken t•,oul d include the following: a. Setting up an operative office in Washington ,. D. C. , employing one Secretary and one Legislative Assistant full time. b. Advocate the interests of the C:,ur�y of Orange ;rs federal 1 egi sl ati on. t. Provide Congressional delegates and their staIfs with details of cost and procedural impacts of proposed federal legislation on the County of Orange. • d. ' Provide access for local governmental and private experts to assist in drafting and testifying on proposed federal legislation. e. Determine available programs for grants and Funds for which the County of Orange appears to be qualified. f. Assist in the structuring of grant applications and cooperate with vinatever agency of. the County is determined to be the appropriate agency to initiate said application. g. flonitor, assist and expedite all such grant appli- cations. h. Provide any service related to legislative or agency regulations which would affect funding programs and any i.nd 18552 1AAC ARTHUR BOULEVARD, SUITE 460, IRVINE, CALIFORNIA 92707 PHONE (714) 752-7341 all ancillary activities associated theret-rith. t-,,ould cy.!)ect to be reimbursed for expanses incurred n2ce--.saicy and inci d:.,nt to 'the SO ViU_-S per FO Wed inClU-1-1il)- 0 C!C11 Y!Cl t r av r meal s , imd such enter tai m,,n--.n'L for o'C"..2-1 Pc son s a n i i I, d f­n to a n d appropriate for th:2 scr,,,ic-,_-'.- p�'rformed. RL�ii;i1hursci—merit for travi�I by private conveyance shall be at current rnileat,-.- refir;IbUrsem,ent rill :'; for County eiit,,ployees. Such reirf',burseiments would 52 made mont-Inly upon submission of claim forms required by the County and substantiated by such itemization and receipts as described by the County Auditor and approved by the County Administrator. I shall be glad to mak-e myself available to the Board for dis- cussion relative to this offer and wwaft your pleasure. Sincerely, Hanna M. C. (Ret.) RTH/ri i • FEDERAL LEGISLATIVE ADVOCATE COOPERATIVE 2 AGREEMENT 3 + 4I THIS AGREEMENT is entered into this day of December, 1975, 5I between the County of Orange, hereinafter referred to as COUNTY, and 6I i the Orange County Transit District, hereinafter referred to as DISTRICT. 7 WHEREAS, COUNTY, by that certain Agreement dated the — day 8 of December, 1975, has contracted for the services of Richard T. Hanna, 9 hereinafter referred to as MR. HANNA, as a legislative advocate at the 10 federal level, and 11 WHEREAS, the Board of Directors of DISTRICT desires to utilize 12 a portion of MR. HANNA's services, it is hereby mutually agreed as 13 follows: 14 1. The term of this Agreement shall commence on the 1st day oZ; 15 of January, 1976 and terminate on the 30th day of June, 1976; pro- ( W V V LL,� 11511 vicied, houcacr, either part, *nay earlier terminate this Agreement by 000� 17 the giving of a thirty-day da notice in writing;00 , g g y- y g; and provided, further, 18 that by mutual consent the term of the Agreement may be extended. 19 2. DISTRICT shall be entitled to 10% of MR. HANNA' s services and 20 in consideration for such entitlement, shall pay to COUNTY the sum of 21 � $250 per calendar month, payable on or before the loth day of each 22 month, commencing January 1, 1976, and continuing until this Agreement 23 is terminated. 24 3. As additional consideration, DISTRICT shall pay to COUNTY an 25 amount equal to 10% of all reimbursed expenses paid to MR. HANNA which 26 were incurred during the term of this Agreement. Such payment shall be 27 made monthly upon presentation of a written claim submitted to DISTRICT 28 by COUNTY. 29 4. DISTRICT shall be entitled to contact MR. HANNA directly con- 30 cerning its need for any of the services set forth in the Agreement 31 between COUNTY and MR. HANNA. 32 F OM2•t.! 1 5. DISTRICT and COUNTY acknowledge that this Agreement is subject 2 to the approval of MR. HANNA and that he may withdraw such approval 3 � at any time by the giving of a thirty-day notice in writing to DISTRICT 4I and COUNTY. SIG COUNTY OF ORANGE 7I � ATTEST: BY 8 Chai mr an of its Board of Supervisor. : 9 WILLIAM E. ST JOHN County Clerk and ex-officio 10 Clerk of the Board of Super- visors of Orange County, California 11 12 By 13 I Deputy 1 J 14 � ORANGE COUNTY TRANSIT DISTRICT W~ U. 15 WUu LL>m 16 By u 0zz Chairman of its Board of Directors 00 17 u 18 APPROVED: 19 20 Richard T. Hanna 21 22 APPROVED AS TO FOP-14: 1 ADRIAN KUYPER, COUNTY COUNSEL 23 24 By 25 26 27 28 29 30 31 *ft000 32 F 0112-1.2 z. 1 FEDERAL LEGISLATIVE ADVOCATE SERVICES AGREEMENT 2. 3 THIS AGREEMENT is entered into this _ day of December. , 1975, 4 between the County of Orange, hereinafter referred to as COUNTY, and I 5 Richard T. Hanna, hereinafter referred to as 1411. HANNA. 6 WHEREAS, the impact of federal legislation and regulations on 7 local government is constantly on the increase, necessitating a closer 8 awareness of and greater participation in the development 'and adoption 9 of such legislation and regulations, and 10 WHEREAS, the Board of Supervisors desires to contract for the 11 services of a person who is by training and experience competent to 12 act as a legislative advocate at the federal level for COUNTY, and 13 WHEREAS, MR. HA14NA possesses the education, training, and experi- 14 ence necessary to provide the desired services, o>j 1,) IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 00 V 16 II 1. The term of this Agreement shall ccaumence on. january ] , 1.976, i 0030 17I1 and continue until such time as it is terminated by either party upon V l 181II1 the giving of a thirty-day notice in writing. 19 2. MR. IIANNA's services as the County's Legislative Advocate I 20 shall be rendered under the direction and supervision_ of the Orange 21 County Board of Supervisors. 22 3. MR. HANNA' s services shall be as an independent. contractor 23 and he shall not be an employee of COUNTY. 24 4. MR. HANIIA's services as a legislative advocate shall be per- 25 formed exclusively for COUNTY and he shall.not act in the same or 26 similar capacity for any other public agency except as agreed upon 27 between MR. IIANNA and COUNTY as provided in Paragraph 7. 28 5. In consideration of MR. IiANNA's rendering the services to I 29 COUNTY set forth in Paragraph 6, and to such other Orange County local 30 public entities as provided in Paragraph. 7, COUNTY shall pay to MR. 31 HANNA the sum of $2500 per calendar month, payable on or before the 32 10tli day of each month, commencing January 1, 1976, and continuing J"A:ks 1. F Or 97 1.7 v I until this Agreement is terminated. 2I 6. MR. HANNA's servic(,:, shall consist of the following: 3 � a. Set up an operative office in Washington, 1). C. , employing one Secretary and one Legislative Assistant, 4 both of whom shall render full-time service. 5II b. Advocate the interests of COUNTY in federal lcgis-- lation and regulations. 6 C. Provide Congressional delegates and their staffs 7I and federal. department staffs, details of the cost and procedural impact of proposed federal legislation or 8 regulations on COUNTY. 9 d. Provide access for local governmental and private experts to assist in drafting and testifying on proposes: 10I'. federal legislation or regulations which could have an impact on COUNTY. 11 e. Determine available programs for grants and funds 121 for which COUNTY appears to be qualified. 13I f. Assist in the structuring of grant applications and cooperate with whatever agency of COUNTY is determined 14 to be the appropriate agency to initiate said application. "; 1511 g. Monitor, assist and expedite all such grant applications. ono ; , 16 �j h. When requested to do so by COUNTY or other local 0 (j public entity authorized to participate in this Agreement, :0 17 provide copies of all proposed federal legislation and regulations impacting COUNTY or such other local public 18 entities with recommendations on positions to be taken by COUNTY or such other local public entitities. 19 20 7. COUNTY, with MR. HANNA's approval, may enter into agreements 21 with other Orange County local public entities to permit such public 22 entities to utilize the services of MR. HANNA for some or all of those 23 services MR. HANNA is required to provide COUNTY. Such agreements 24 may provide that such public entities shall be entitled to a percentage 25 of MR. HANNA's services provided, however, that MR. HANNA shall be the 26 I sole judge of the proper distribution of his services between partici•- 27 pating public entities. 28 8. As further consideration for MR. HAt•NA' s services, he shall 29 be reimbursed for actual and necessary expenditures incident '.o the 30 performance of his services including office rental , employee salaries 31 and benefits, his lodging, travel and meals, including meals for other 32 persons which MR. HANNA feels arc necessarily incident to the services I and which are incurred chile performing services pursuant to :t.his 2 Agreement. Peimbursement for travel by private conveyance shall be. 3I at the curreaiL• mileage reimbursement rate foi COUNTY employees. 4 9. Reimbursement: of expenditures shall be made monl-lily on 5I claims in writing substantiated by such detailed itemization and 6 receipts as requested by the County Auditor-Controller, and approved 7 by the County Mministrative Officer. 8 9 COUNTY OF ORANGE 10 11 ATTEST: - By Chairman of its Board of Supervisors 12 WILLIAM E. ST JOF.'.,l County Clerk and ex-officio 1` 13 Clerk of the Board of Super- visors of Orange County, 14 California W f- oaz I5 W0V By 4>; 16 �` Deputy 4> oZZ o 17 i 'p V 18 Richard T. Hanna 19 20 APPROVED AS TO FORM: 21 . ADRIAN KUYPER, COUNTY COUNSEL 22 23 By. 24 25 26 27 28 29 3,0 31 32 3. r-Gi91:.1 AGENDA ITEM NO. 13 COUNTY SANITATION DISTRICTS of ORANGE COUNTY,CALIFORNIA P.O. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (71A) 510-2910 \� (71 Al 962-241 1 November 13, 1975 Joint Boards of Directors County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11 of Orange County, California Subject: Summary Financial Report for Quarter Ended September 30, 1975 Transmitted herewith is the regular quarterly summary financial report for the three months ended September 30, 1975, pursuant to the Boards' policy directive of June 14, 1972. The statements summarize the fiscal activities of the joint operations and the individual Districts for the first quarter of the 1975-76 fiscal year and the status of each with respect to the approved budgets. The combined 1975-76 budgets for all Districts is $98.9 million, of which approximately 82% is for capital expenditures for facilities improvements and additions. The ave.-age percents of budgeted revenue and expense categories of the several Districts are as follows: Average Average Percent of Percent of Budgeted Revenue Total Budget Budgeted Expenditures Total Budget 1974-75 1975-76 1974-75 1975-76 Tax Revenue 19% 19% District Facilities Expansion Federal G State Construction Grants 22 15 and Reserves 44% 45% ccnnectior ryes 2 2 Joint Works Expansion and Other Revenues 6 11 Reserves 41 37 Carry-over from Accumulated Debt Service 4 4 Construction Reserves 51 53 Share of Joint Operations 5 5 100% 100% District Operations, Maintenance, and Other 6 9 100% 100% Included in each District's statement is a summary of the above major income and expense categories and an itemization of their trunk sewer construction projects, and respective share of the joint works expansion. Separate staff reports relative to the current status on individual construction projects are included each month with the agenda material for the Joint Board meeting. Except for inventory control, the EDP system has baen fully implemented. The inventory system is being phased in conjunction with the move to our new warehouse and establishment of revised warehousing and purchasing procedures which we expect to complete during the third quarter of the fiscal year. The staff is undertaking a review of the on-line computer system to assure maximum utilization of its capabilities, consistent with cost effectiveness. Summarized below are comments relative to the financial statements. The statements are presented on an accrual basis and, therefore, inter-district transactions for fiscal '75-76 which were accrued in 1973-74 are not reflected in the year-to-date balances. If you have any questions concerning the material, I would be pleased to discuss them with you at your convenience. CASH AND INVESTMENTS Earned interest of approximately $750,000 from our continuing program of investing reserve funds (primarily `1 capital funds accumulated for construction of required sewerage facilities) has accrued during the first three months of fiscal 1975-76. As of September 30th, approximately 90% of the Districts' cash funds were invested in short-term government securities or time deposits as shown below. The balance of cash on hand was earning interest in commingled investments with the County Treasurer's office. Amount Percent Cash on Hand $ 5,146,718 10.7% Investments in Gov't Securities 42,756,200 89.3 Total (All Districts) $47,902,918 100.0% JOINT OPERATING FUND This fund accounts for operation, maintenance, and administrative activities relative to the Districts' jointly- owned treatment and disposal facilities. Salaries and Wages - There is no provision in this account for salary increases pursuant to any forth- coming agreement with employee groups. However, because of presently unfilled positions it is anticipated that funds would be available from current year payroll savings. Employees' Benefits - Includes Retirement, Workmen's Compensation, Group Medical Insurance, and Uniforms. Gasoline, Oil, and Fuel - As the Directors are aware, significant cost increases in petroleum products have been experienced. The Districts' cooperative purchasing arrangement for gasoline and diesel fuel with the County of Orange has been superseded by Federal petroleum allocation and price regulations. Barring further increases, the budget allocation should suffice. Insurance - Annual premiums are expensed at time of payment which is generally during the first quarter. Amount reflects the net expense after chargebacks to individual Districts for their respective share of the insurance overhead related to iob costing. Chlorine and Odor Control Chemicals - Primarily for odor control at treatment plant sites. Our chlorine contract expires in December and t e staff is reviewing the option clause to extend said agreement for one year. Last year chlorine unit costs increased 55%. Chemical Coagulants - The staff has been able to temporarily change the mode of operation which has precluded the necessity of expending funds and yet enable the Districts to meet the current enforced discharge regulations. However, we are presently out to bid on a polyelectrolyte chemical contract which we anticipate will run approximately $225,000 for up to 10 months supply. Contractual Services - Expenditures to date are for sludge hauling and EDP services. Printing and Publications - Reproduction policies have been changed to minimize costs. However, continuing demand by the public for information on District activities, coupled with "paper work" required by other agencies and spiraling costs keep this item on the uptrend. Professional Services - Includes cost of General Counsel 's fees and audit fees paid through September 30th. Rents and Leases - Equipment - Primarily for the rental of large equipment necessary for removing and replacing equipment and other necessary work during the course of maintenance and repair operations. Repairs and Maintenance - Parts and supplies for repair of plant facilities. Research and Monitoring - Annual share of participation in Southern California Coastal Water Research Project has been paid, and expense to date includes estimated allocations for the first quarter of 1975-76. -2- A Utilities - The major item in the Utilities Expense Account is for purchased electrical power, which has increased substantially due to the increase of petroleum cost to the electrical utilities. A �./ portion is from rising demand as flows increase and new facilities are placed into service. Prior Year's Expense - This account represents adjustments to an operating or non-operating account a ante rom the previous year. CAPITAL OUTLAY REVOLVING FUND This fund accounts for the costs of expanding and improving the Districts' presently-owned treatment and disposal facilities and represents an average of 41% of each individual District's budget requirements for 1975-76. During the first three months, $4.0 million was expended on joint works treatment and disposal facilities expansion, primarily on the $29.6 million 46 MGD Activated Sludge Treatment Facilities at Treatment Plant No. 1, approximately 84% of which will be grant funded. The share of joint works expansion costs are reflected in the financial statements of the respective Districts. INDIVIDUAL DISTRICTS - The statements reflect the accounting transactions for the seven Districts and include each respective District's share of the Joint Operating Fund and the Capital Outlay Revolving Fund. Taxes - First apportionment of 1975-76 property taxes is due November 26, 1975. Federal and State Construction Grants - Construction Grant funds received during the period amount to ,2 5,000, all on the 46 MGD Activated Sludge project. Presently, State and Federal agencies will fund 87-1/2% of "approved" treatment projects. However, these agencies have advised that payments will be limited to 80% of the grant amount until an acceptable revenue program is adopted. The staff has previously advised the Directors that our revenue program, even though it has been used as a "model" by the State, is unacceptable because it includes ad valorem taxes for operation, maintenance and capital recovery charges. The Boards are aware that our Districts, along with other large severing agencies across the nation, are vigorously supporting HR 9560 which would amend the Federal Water Pollution Control Act to allow ad valorem taxes, and result in a substantial overhead cost savings to the Districts taxpayers. Passage of the amendment appears somewhat in doubt at this time and it will therefor be necessary for the Boards to consider adoption of a program implementing "user charges" to assure receipt of the full grant allocation. Prohibition of ad valorem taxes will also have a substantial affect on long-range funding programs of the Districts. This restriction, coupled with other factors as reported en in the budget *rensrnittal, will have the most immediate imuact on Districts 5 and 6. Connection Fees - Districts 5 and 7 have had connection charges for several years. Connection fees became effective in Districts 2 and 3 on October 1, 1973. District 5 revenues have dropped off considerably (only 23% of last year's budget was received) during the last several months and collections this year are running behind budget. District 7 fees have also decreased substantially over the past two years. Districts 2 and 3 are running slightly behind this year's budget projection. However, the budgets for these two Districts are approximately 54% and 25 % respectively, of the original annual forecast made by the financial consultant. Other Revenue - Except as footnoted, consists primarily of interest income, various fees, and sale of capacity rights. District Construction - Represents expenditures on Districts' Master Plan construction program of trunk sewers. The average 1975-76 budget for this item is 45% for the seven Districts. However, this average is influenced by the major programs of Districts 2 and 3. Itemization of each project is included on the lower portion of each District's financial statement. The total expenditures for the seven Districts during the first quarter was $5,549,834. Share of Joint Works Construction - Represents Districts' share of joint treatment and disposal facilities expansion. Discussed above under Capital Outlay Revolving Fund. Bond Retirement and Interest Expense - Payment of principal and interest on outstanding general obli- gation bonds of the respective Districts. Annual expense for all Districts is approximately $2.3 million. Share of Joint Operatirg - Represents Districts' share of operating and maintaining jointly-owned treatment and disposal facilities, and administrative activities. Costs are distributed based upon each District's respective gallonage flow (see Joint Operating Fund statement for details). District Operating and Other Expenditures - Consists primarily of individual Districts' general operating expenses and operation, maintenance, and repair of the respective Districts' collection systems. J. Wayne Sylvester Director of Finance and Board Secretary -3- tr COUNTY SANITATION DISTRICTS OF 'ORANGE COUNTY SUMMARY JOINT OPERATING BUDGET REVIEW 3 Months Ended 9-30-75 . BUDGET REMAINING 1975-76 YEAR TO DATE BUDGET SALARIES, WAGES & BENEFITS Salaries & Wages 3,205,665 647,554 2,558,111 Employee Benefits 609,161 87,613 521,548 Sub-total Payroll 3,814,826 735,167 3,079,659 Less : Chargebacks to Dists & CORF 1,100,000 227,874 872,126 Net Joint Operating Payroll 2,714,826 507,293 2,207,533 MATERIALS SUPPLIES & SERVICES Uasoline, Oil & Fuel60,000 6,902 53,098 Insurance 45,000 39,822 5,178 Office Expense 25,000 6,170 18,830 Operating Expense Chlorine & Odor Control Chemicals 187,000 27,687 159,313 Chemical Coagulants 320,000 13,712 306,288 Other Operating Supplies 127,000 17,182 109,818 Contractual Services 88,000 10,538 77,462 Professional Services 74,000 9,163 64,837 Printing & Publications 30,000 8,159 21,841 Rents & Leases--Equip►nent 26,000 2,332 23,668 .Repairs & Maintenance 325,000 68,955 256,045 Research & Monitoring 154,500 27,207 127,293 Travel, Pleating & Training 17,000 4,687 12,313 Utilities 870,000 12.i,i;8 748,r:52 Other Expenses 19,000 2,337 16,663 Prior Years Expenses 20,000 8,752 11,248 Total Material & Supplies 2,387,500 374,753 2,012,747 TOTAL JOINT OPERATING EXPENSE 5,102,326 882,046 4,220,280 Less : Revenues 250,000 82,170 167,830 NET JOINT OPERATING EXPENSE 4,852,326 799,876 4,052,450 FLOW IN GALLONAGE MILLION GALS CHARGE GALLONAGE CHARGES 1 1,817 MG 90,487 2 4,945 246,257 3 5,244 261,160 5 963 47,935 6 913 45,456 7 1,087 54,125 11 1,094 S4,456 .. 16,063 MG 799,876 . LUU111 1 :,HIYI IHI IUIV llIZ) I KIt;I "HU. 1 SUMMARY QUARTERLY FINANCIAL REPORT September 30, 1975 BUDGET REVIEW ... 1975-76 Remaining Budget Year to Date Budget Beginning Fund Balances, July lst 4,608,259 REVENUES: Taxes 1,215,590 31,354 1,184,236 Federal and State Construction Grants 1,412,000 406,647 1,005,353 Fees 37,000 3,293 33,707 Other Revenues 335,457 67,097 268,360 Total Revenue & Beginning Balances 5,116,656 EXPENDITURES: District Construction & Reserves 1,985,000 -0- 1,985,000 Joint Works Construction & Reserves 4,434,738 377,751 4,056,987 Bond Retirement and Interest Expense 93,888(1) 75,906 17,982 Share of Joint Operating Expenses 590,566 90,487 500,079 District Operating & Other Expenditures 63,350(1) 4,457 58,893 Total Expenditures 548,601 Ending Fund Balances , September 30 4,568,049 FACIL L-L EXrA -LViv Balance 1975-76 Balance 6-30-75 Additions 9-�0-7c; CONSTRUCTION IN PROGRESS: Dyer Road Trunk Improvements 4 4 Share of Joint Works Expansion 1,766,368 377,751 2,144,.119 1,766,372 377,751 2,144,123 COMPLETED PROPERTY, PLANT & EQUIPMENT: Land and Property Rights 21,657 21657 Collection Lines and Pump Stations 4,241,700 4,241:700 Treatment Facilities Disposal Facilities 11,593 11,593 General Plant and Administrative Facilities 13,709 13.1709 E,vLty in Joint Treatment Facilities 5,660,552 5,660,552 Total Property Plant & Equipment 11,715,583 377,751 12,093,334 (1) Exclusive of authorized general and contingency reserves COUNTY SANITATION DISIRICI NO. 2 SUMMARY QUARTERLY FINANCIAL REPORT September 30, 1975 BUDGET REVIEW 1975-76 Remaining Budget Year to Date Budget Beginning Fund Balances, July 1st 13.1915,782 REVENUES: Taxes 5,264,912 138,525 5,126,387 Federal and State Construction Grants- 4,442,000 1,278,644 3,163,356 Fees - 829,000 161,876 667,124 Other Revenues 7,415,808 585,715 6,830,093 Total Revenue & Beginning Balances 16,080,542 EXPENDITURES: District Construction & Reserves 19,268,424 834,043 18,434,381 Joint Works Construction & Reserves 10,657,644 1,187,786 9,469,358 Bond Retirement and Interest Expense 553,982(1) 84,703 469,279 Share of Joint Operating Expenses 1,523,173 246,257 1,276,916 District Operating & Other Expenditures 217,700(1) 31,059 186,641 Total Expenditures 2.1383,848 Ending Fund Balances , September 30 13,696,694 FACILITIES EXPANSION Balance 1975-76 Balance 6-30-75 Additions 9-30-75 CONSTRUCTION IN PROGRESS: Santa Ana River Interceptor Projects 251,431 219,495 470,926 Yorba Linda Pump Station 324,094 160,301 4843395 Carbon Canyon Interceptors 1j600,596 2,089 1,602,685 Kraemer Interceptor 155,135 441,426 5963561 Carbon Canyon-Palm Dr. Interceptor 1,410,689 9,978 1,420,667. Other 48,768 754 493522 3,790,713 834,043 4,624,756 Share of Joint Works Expansion 5,554,102 1,187,786 6,741,888 COMPLETED PROPERTY, PLANT & E9,UIP4IENT 9,344,815 2,021,829 11,366,644 Land and Property Rights 315,333 315,333 Collection Lines and Pump Stations 24,729,699 24,729,699 Treatment Facilities 1,186 1,186 Disposal Facilities 33,172 33,172 General Plant and Administrative Facilities 33,582 33,582 Equity in Joint Treatment Facilities 17,798,828 . 17,798,828 �./ Total Property Plant & Equipment 52,256,615 2,021,829 54,278,444 (1) Exclusive of authorized general and contingency reserves GUUNIY 6ANHAHON DISTRICT NO, 3 SUMMARY QUARTERLY FINANCIAL REPORT September 30, 1975 BUDGET REVIEW 1975-76 Remaining Budget Year to Date Budget Beginning Fund Balances, July 1st 15,857,645 REVENUES: Taxes 7,437,449 154,464 7,282,985 Federal and State Construction Grants 5,183,000 1,409,337 3,773,663 Fees 629,000 117,064 511,936 Other Revenues 1,073,000 252,231 820,769 Total Revenue & Beginning Balances 17;790,741 EXPENDITURES: District Construction & Reserves 18,258,550 4,199,822 14,058,728 Joint Works Construction & Reserves 8,841,250 1,309,192 7,532,058 Bond Retirement and Interest Expense 776,546(1) 95,353 681,193 Share of Joint Operating Expenses 1,664,462 261,161 1,403,301 District Operating & Other Expenditures 424,300(1) 33,731 390,569 Total Expenditures 5,899,259 Ending Fund Balances, September 30 11,891,482 FACILITIES EXPANSION Balance 1975-76 Balance 6-30-75 Additions 9-30-75 CONSTRUCTION IN PROGRESS: Knott Interceptor Projects 7,091,769 3,685,118 10,776,887 Imperial Relief Interceptor 844,530 272 844,802 Westside Relief Interceptor Projects 131,870 513,197 645,067 Other 3,685 1,235 4,920 8,071,854 4,199,822 12,271,676 Share of Joint Works Expansion 6,121,797 1,309,192 7,430,989 14,193,651 5,509,014 19,702,665 COMPLETED PROPERTY, PLANT & EQUIPMENT: Land and Property Rights 266,131 266,131 Collection Lines and Pump Stations 23,833,572 23,833,572 Treatment Facilities 15,036 15- 036 Disposal Facilities 28,419 28,419 General Plant and Administrative 'Pacilities 52,006 52,006 L,�.ity in Joint Treatment Facilities 19,618,078 19,618,078 Total Property Plant & Equipment 58,006,893 5,509,014 63,515,907 (1) Exclusive of authorized general and contingency reserves LUUN 11 Z)AN1 IHl lUIV U101 K1VI' ilu1 5 SUMMARY QUARTERLY FINANCIAL REPORT ,. September 30, 1975 BUDGET REVIEW 1975-76 Remaining Budget Year to Date Budget Beginning Fund Balances, July 1st 2,017,349 REVENUES: Taxes 1,012,092 32,917 979,175 Federal and State Construction Grants 985,000 283,667 701,333 Fees 65,000 10,324 54,676 Other Revenues 219,497 36,894 182,603 Total Revenue & Beginning Balances 2,381,151 PUPENDITURES: District Construction & Reserves 1,228,798 9,845 1,218,953 Joint Works Construction & Reserves 2,409,119 263,510 2,145,609 Bond Retirement and Interest Expense 28,965(1) 22,218 6747 Share of Joint Operating Expenses 297,824 47,935 249:889 District Operating & Other Expenditures 250,920(1) 48.602 202,318 Total Expenditures 392,110 Ending Fund Balances , September 30 1,989,041 FACILITIES J,Iirr�lV:�iyi Balance 1975-76 Balance 6-30-75 Additions 9-30-75 CONSTRUCTION IN PROGRESS: Pump Station Modifications 27,981 2,617 30,598 NIWA Planning 2,000 2,000 Coast H'way Force Main Litigation 1,512 290 1,802 Other 760 6,938 7,698 32,253 9,845 42,098 Share of Joint 19orks Expansion 1,232,177 263,510 1,495,687 1,264,430 273,355 1,537,785 COMPLETED PROPERTY, PLANT & E9,UIPAIENT: Land and Property Rights 6,231 6,231 Collection Lines and Pump Stations 3,096,885 3,096,885 Treatment Facilities 7,347 7,347 Disposal Facilities 7,115 7,115 General Plant and Administrative Facilities 8,946 8,946 Equity in Joint Treatment Facilities 3,948,667 3,948,667 Total Property Plant & Equipment 8,339,621 273,355 8,612,976 (1) Exclusive of authorized general and contingency reserves WUN I Y �)HIYI IAI IUN 01J I K l l,1' NU, 6 SUMMARY QUARTERLY FINANCIAL REPORT September 30, 1975 BUDGET REVIEW �► 1975-76 Remaining Budget- Year to Date Budget Beginning Fund Balances, July 1st 2,213,295 REVENUES: Taxes 632,004 10,225 621,779 Federal and State Construction Grants 873,000 251,530 621,470 Fees 5,000 2,997 2,003 Other Revenues 133,152 33,592 99,560 Total Revenue & Beginning Balances 2,511,639 EXPENDITURES: District Construction & Reserves 571,000 2,523 568477 Joint Works Construction & Reserves 2,695,137 233,656 2,461:481 Bond Retirement and Interest Expense 35,546(1) 27,603 7,943 Share of Joint Operating Expenses 302,907 45,456 257,451 District Operating & Other Expenditures 61,340(1) 7,262 54,078 Total Expenditures 316,500 Ending Fund Balances , September 30 2,195,139 FACILITIES EXPANSION Balance 1975-76 Balance 6-30-75 Additions 9-'�0-7F CONSTRUCTION IN PROGRESS: Pump Station modifications 7,405 7,405 Coast H'way Force Main Litigation 90 17 107 Other. 274 2,506 2,780 7,769 2,523 10,292 Share of Joint Works Expansion 1,092,580 233,656 1,326,236 1,100,349 2360179 1,336,528 COMPLETED PROPERTY, PLANT & EQUIPMENT: Land and Property Rights 562 562 Collection Lines and Pump Stations 618,344 618,344 Treatment Facilities 2,653 2,653 Disposal Facilities 7,394 7,394 General Plant and Administrative Facilities 16,237 16,237 I�:ity in Joint Treatment Facilities 3,501 ,311 3,501,311 Total Property Plant & Equipment 5,246,850 236,179 5,483,029 (1) Exclusive of authorized general and contingency reserves COUNTY SANITATION DISTRICT NO. 7 SUMMARY QUARTERLY FINANCIAL REPORT September 30, 1975 BUDGET REVIEW 1975-76 Remaining Budget Year to Date Budget Beginning Fund Balances, July 1st 5,106,557 REVENUES: Taxes 2,005,595 66,145 1,939,450 Federal and State Construction Grants 1,225,000 352,656 872,344 Fees 156,000 32,921 1231079 Other Revenues 1,335,495 82,139 1,253,356 Total Revenue & Beginning Balances 5.640,418 EXPENDITURES: District Construction & Reserves 3,356,841 503,601 2,853,240 Joint Works Construction & Reserves 4,921,573 327,597 4,593,976 Bond Retirement and Interest Expense 694,061(1) 301,448 392,613 Share of Joint Operating Expenses 340,516 54,125 286,391 District Operating & Other Expenditures 245,275(1) 37,184 208,091 Total Expenditures - 1,223,955 Ending Fund Balances, September 30 4,416,463 FACILITIES EXPANSION Balance 1975-76 Balance 6-30-75 Additions 9-30-75 CONSTRUCTION IN PROGRESS: Tustin - Orange Trunk Projects 569,167 503,601 1,072,768 Other 2,395 2,395 571,562 503,601 1,075,163 Share of Joint Works Expansion 1,531,845 327,597 1,859,442 2,103,407 831,198 2,934,605 COMPLETED PROPERTY, PLANT & EQUIP.IfENT: Land and Property Rights 230,165 230,165 Collection Lines and Pump Stations 16,003,785 16,003,785 Treatment Facilities Disposal Facilities 10,782 10,782 General Plant and Administrative Facilities 12,440 12,440 Equity in Joint Treatment Facilities 4,908,993 4,908,993 Total Property Plant & Equipment 23,269,572 831,198 24,100,770 (1) Exclusive of authorized general and contingency reserves 6VU111 1 JHIY1 IHI 1U11 1J101 K 1 tr 1 11U, 11 SUMMARY QUARTERLY FINANCIAL REPORT September 30, 1975 BUDGET REVIEW 1975-76 Remaining Budget Year to Date Budget Beginning Fund Balances, July lst 4,328,622 REVENUES: Taxes 1,217,106 20,909 1,196,197 Federal and State Construction Grants . 1,051,000 302,521 748,479 Fees 5,000 4,340 660 Other Revenues 418,523 58,107 360,416 Total Revenue & Beginning Balances 4,714,499 EXPENDITURES: District Construction & Reserves 2,741,000 -0- 2,741,000 Joint Works Construction & Reserves 3,140,553 281,025 2,859,528 Bond Retirement and Interest Expense 94,700(1) 20,162 74,538 Share of Joint Operating Expenses 362,878 54,457 308,421 District Operating & Other Expenditures 212,520(1) 16,770 195,750 Total Expenditures 372,414 Ending Fund Balances, September 30 4,342,085 FACILITIES EXt'AN1 Sit7ev Balance 1975-76 Balance 6-30-75 Additions 9-30-75 CONSTRUCTION IN PROGRESS: Slater Ave. Wet 11,yell 52,030 52,030 Slater Ave. Pump Station Modifications 7,698 7,698 Master Plan Report 1,302 1,302 61,030 61,030 Share of Joint {forks Expansion 1,314,073 281,025 1,595,098 1,375,103 281,025 1,656,128 COMPLETED PROPERTY, PLANT & E9,UIPANNT: Land and Property Rights 18,711 18,711 Collection Lines and Pump Stations 3,797,881 3,797,881 Treatment Facilities Disposal Facilities 3,053 3,053 General Plant and Administrative ' Facilities 19,936 19,936 F'"w ity in Joint Treatment Facilities 4,211 ,117 4,211,117 Total Property Plant & Equipment 9,425,801 _ 281,025 9,706,826 (1) Exclusive of authorized general and contingency reserves, Agenda Item No. - COUNTY SANITATION DISTRICTS of ORANGE COUNTY, CALIFORNIA P.O. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (714) 540-2910 (714) 962-2411 REPORT ON MEETING OF THE "20811 PLANNING COMMITTEE Meeting Date : December 8 , 1975 Present : Absent : Don Saltarelli, Chairman Frances Wood Thomas McKnew Jesse Davis Robin Young Vernon Evans Phillip Cox Convened : 12 : 00 noon Adjourned : 1: 45 p.m. The Committee held a lengthy discussion concerning the purposes of 1120811 planning as outlined in the Federal Water Pollution Control Act and 11208" planning as interpreted by EPA. With regard to 1120811 planning for the South Coast Basin, the area designated by the State Water Resources Control Board encompasses the Counties of Ventura, Los Angeles , Orange, San Bernardino and Riverside, which might be more. properly defined as an airshed or an air quality maintenance ?rea. 1t v!as t-h cc^sencus of tic Cn-. —; tt_ t T an ''r to do with water quality should be related to the watershed affected by the water pollution sources and/or problems . In addition, the Committee believes that water quality improvement plans should be made by those entities within the watershed which will be ultimately charged with the implementation of any adopted 208 plan. With regard to the Santa Ana River watershed, extensive basin planning has already been accomplished by the State Water Resources Control Board and is now being implemented by the operating agencies through the 201 planning effort , Facilities Planning. Therefore , it is the Committee ' s recommendation that a Joint Powers Authority "alliance" be formed similar to that proposed by the Santa Ana Watershed Project Authority (SAWPA) , including the following entities : Counties : Orange Riverside San Bernardino Cities : (equal city representation from each of the 3 counties involved - number of cities to be determined) r i Special Districts : Special Districts involved with water and wastewater management responsibilities such as : County Sanitation Districts of Orange County Newport-Irvine Waste Management Planning Agency (NIWA) Santa Ana -Watershed Project Authority (SAWPA) Metropolitan Water District and several other water agencies County Flood Control Districts With reference to Joint Powers Authority, the Districts have been successful in the past , such as the SCCWRP (Southern Cali- fornia Coastal Water Research Project ) formed several years ago by the City of San Diego, Sanitation Districts of Los Angeles and Orange Counties , City of Los Angeles, and County of Ventura. Another example is the Regional Wastewater Solids Management Study for the Los Angeles-Orange County Metropolitan area. `Phis .....s thrc ,...L. Jcfnt PCi:crs uthcrii-- cf• {-he (�' +-17 rr Los Angelesand the -County Sanitation Districts ofLos Angeles and Orange Counties . The purpose of this organization is to develop long-term programs for the reuse and/or disposal of the solids generated from the wastewater treatment processes in the Los Angeles Basin. The Committee recognizes that the drainage area of the Santa Ana River Basin watershed does not encompass the South Coast area air- shed and that if this is the intent of EPA and the State Water Resources Control Board, other planning designations such as the County and City of Los Angeles would be needed. -2- Agenda Item No. 3 3 COUNTY SANITATION DISTRICTS of ORANGE COUNTY,CALIFORNIA P.O. BOX 8127 10844 ELLIS AVENUE -w s FOUNTAIN VALLEY, CALIFORNIA 92708 \/ (714) 540-2910 December 9, 1975. (714) 962-2411 M E M O R A N D U M .TO: Fred A. Harper, General Manager FROM: W. N. Clarke, Superintendent SUBJECT: District No. 3 Odor Control The attached worksheet indicates two alternates for a proposed odor scrubbing system that would collect foul air from the Districts ' Knott Interceptor at Ellis and Bushard, transport this foul air through an existing 36-inch RCP to Plant No. 1 and treat it on site near the Metering and Diversion Structure. System A would be considered minimal, with capacity to treat 10,000 of foul air; it would not be enclosed. It would require some work at Ellis and Bushard to connect existing 36-inch pipe to Knott Interceptor. It would probably be effective as far north as Golden West and Westminster Avenues. 1Operational costs are estimated be $ to � c..�t: per '??v �L::S L��'.::v ' ivSl •vv 1. - `fiJ�,Tvv`.. System B would have capacity to treat 20,000 CFM. The scrubbing at Plant No. 1 would be in an enclosure. It also includes extensive work at Ellis and Bushard to install a 36-inch suction pipe over the existing inverted siphon in the Knott Interceptor. It would probably be effective as far north as Golden West and Lincoln, and Westminster and Edwards . Operational costs are estimated to be $400 per day. (Construction cost - $75,992) To accomplish either system would take four (4) to five (5) months from the date of a decision to proceed. It is recommended that the staff seek direction from the Board of Directors, at the December 10 joint meeting, as to the course of action to be taken. r W. N. Clarke Superintendent WNC:gg Attachment PROPOSED DISTRICT NO. 3 ODOR SCRUBBER SYSTEM A SYSTEM B Scrubber Cost Sheet 10,000 CFM 203000 CFM Plant Work Scrubber and fan $ 10,000 $ 25,000 Support facilities (pumps, tank) 3,500 5,000 Enclosure ( $25 sq. ft. ) -0- 15,000 (slab, walls, roof) Earthwork 200 200 VCP 36" ( $10/ft. installed) 700 700 Ductwork (20 ' of 36" fit) 500 _500 Hookup 500 500 Subtotal $ 15,400 $ 46,900 Districts ' Work Asphalt demolition $ 800 $ 800 Earthwork ($1/yd. ) 400 400 VCP piping (15 ' & 36", respectively) 10,000 16,380 Hookup 1,200 1,200 New asphalt 400 400 Subtotal $ 12,800 $ 19, 18o To+ r 23 Zoo Uc Goo 15% Profit 4,230 9,912 TOTAL COST $ 32,430 $ 75,992 Operating Costs- Chemicals (caustic soda) $200/day $400/day *These costs are based upon treating foul air containing 200 ppm H2S. The cost would vary in proportion to the concentration and volume of foul air treated. -2- PROPOSED DISTRICT NO. 3 ODOR SCRUBBER (Typical) 11 i ti. v c l f LAW OFFICES Stewart, Woodruff & Frazee R IC HARD O.FRA2EE AREA CODE 714 Woo STEPHEN C.STEWART 1055 NORTH MAIN STREET, SUITE 1020 835-6212 THOMAS L.WOODRUFF SANTA ANA,CALIFORNIA 92701 JEFFREY A.HARTMAN December 10, 1975 Mr . Fred A. Harper General Manager County Sanitation Districts of Orange County, California Post Office Box 8127 Fountain Valley, California 92708 Re : Proposed Joint Resolution Re Employee Salaries and Terms of Employment Dear Fred : In view of the execution of a Memorandum of Understanding by representatives of the Orange County Employees Association on December 10 , 1975, it is not possible to incorporate all of the provisions of necessary salary resolutions into a document that may be presented in final form for adoption by the Boards of Directors prior to their meeting of December 10 , 1975. It is , therefore, recommended that the Boards of Directors adopt resolutions with the following titles, with the under- standing that the content of such resolutions will be exactly as set forth in the Memorandum of Understanding executed between OCEA and the Districts on December 10 , 1975, together with all other operative provisions concerning personnel rules and regulations which were not contained in the Memorandum of Understanding because they were not a matter of discussion during this current year. The final form of the resolutions will be completed in a few days and be available for general distribution as a public record. The titles for the resolutions for consideration will be as follows: Resolution No. 75- 167 A Joint Resolution of the Boards of Directors of County Sanitation Districts No. 1 , 2, 3, 5, 6, 7 and 11 of Orange County, California, Relating to the Classifica- tion, Compensation and Terms of Employment of Districts Employees . Resolution No. 75- 168 A Joint Resolution of the Boards of Directors of County Sanitation Mr . Fred A. Harper December 10 , 1975 Page Two Districts No. 1 , 2, 3 , 5 , 6, 7 and 11 of Orange County, California , Establishing Rules and Regulations Pertaining to Conditions of Employ- ment for Districts Employees The salary resolution will contain the operative provisions for the following subject matters : 1. Establishment of positions and classifi- cations ; 2. Salary and wage range schedules ; 3. Conditions for payment of compensation for employees; 4. Overtime; 5. Working hours; 6. Vacations; 7. Sick leave; 8 . Leaves of absence; 9. Holidays ; 10 . Uniforms; 11. Shift differential pay; 12 . Standby pay; and 13. Temporary appointment ( upgrade) pay. The personnel rules and regulations resolution will contain the operative provisions on the following subject matters: 1 . Appointments ; 2. Entry levels for appointments; 3. Transfers; 4. Reclassifications ; Mr . Fred A. Harper December 10 , 1975 Page Three 5. Establishment of salary anniversary dates ; 6 . Apprenticeship programs ; 7 . Performance reviews ; 8. Medical examinations ; 9 . Grievance procedures ; 10. Probationary status ; and 11 . Disciplinary procedures. Ve truly yours Thomas . Woodruf General Counsel TLW: ab A-1-6 MEETING DATE December 10, 1975 TIME 7: 30 p.m. DISTRICTS 1.2.3.5,6,7, and 11 DISTRICT 1 JOINT BOARDS R I MA AMO . . . . . . • • IEDRICH)• • . • • BATTIN • • • • ✓ DIEDRIC )• • • • - BATTIN • • • • • 7LrVANS . . . . . . . GARTHE ✓ ANTHONY . . . . . . BURTON • • • • • ✓ ISHARP . . . . . . • • SALTARELLI•• COLLI S . . . . . . BYRNE. . . . . . . ✓ LYONS . . . . . . . . CALLAHAN • • • _� DISTRICT 2 EWING . . • • • . CHAPUT. . . . . . _� LYONS • • • • • • • - CALLA H AN • _�✓/ DI ED RIC H) .. •• .• • •• CLARK. �•. •. .• .• .• • E IHOMRIGHAUSEN) . COX. . .EWING • • • • . • • • CHAPUT. . . . . CULVER • • DIEDRICH) GRIFFIN) . DAVIS. . . . . . . . . . . . . . EVANS• . . . . . ) • •• DOSTAL• • • • • •• . d THO FOXwooT. • • . . . KAYWOOD. • . . MCBBSS. . . . . . DUKE• • • • • • • • �J . . . . . . . . . MAC KAIN. . . GARTHE) . • • • • • EVANS• • • • • • •PERRY• . . . . . SVALSTA ) • MAC K IN) . . . . . FOX. . . . . . . . . • • • • SCOTT• • . • • • SONJU JACKMQN�. . . . . . PEREZ , , , , ✓ . . . . . . . . FRANKIEWICH. DUNN 1 . . . • • • • . WINN• . . . . . . WIEDER5 . . . . . . . GIBBS . . . . . . WARD. . . . . . . . WOOD. . . . . . . . . . . . . �� GRAHAM). . . . . . . YOUNG. . . . . . GLOCKNER. . . . _� NEV I L) . . . . . .-GRAI A* , , , • PEREz. . . . . . . . JACKMAN. . . DISTRICT 3 THOO) . . . . . . . . . KAYWOOD. . . . . � HOMRIGHAUSEN)• COX. . . . . . • • _/� FOX MAC KAIN. . . . AMO. . . . . . . . RYCOFF5 . .MC INNIS. . . . BLACMN� . . . . (COLLINS)• • • • • • BYRNE• • • • • • MC ✓ KNEW. . . . . ✓ CULVER. . . . . ✓ PERRY. . . . . . . GRIFFIN)• • • • • • DAVIS• • • . • . (DIEDRICH) • • • • • RILEY. . . . . . . 0- GARTHE). . . . . . . EVANS• • • . • . ✓ RIMA. . MAC K IN)• • • • • FOX. . . . . . . . �� ROGERS. . • . . . . . . ✓ S0NJU . . . . . . • • FRANKIEWICH ✓ SHARP) . . . . . . . . SALTARELLI . . NEVI• 6 ►� DIEDRICH� . . . . . SCHMIT. . . . . . THOM • • • • • • KAYWOOD. . . . ✓ SVALSTAD . . . . . SCOTT. . . . . . . BLACKMAN�: • • • . MC KNEW. . . . �G G IBBS) • • • • • - • SH I PLEY• . • . . DIEDR CH • • . . SCHMIT. . . . . _ MC INNIS) • • • • . STORE. . . . . . . GIBBS�• • • • • • . . SHIPLEY. . . . ✓ STANTON) • • • • • • SVALSTAD• • • • _Q.,_ STANTON)• • • • • . SVALSTAD. . . GU. JACKMAN) . . . . . PEREZ . . . . . . � WOOD). . . . . . . . WARD. . . . . . . ✓ WOOD) . . . . . . . . WARD• • �C ARBISO). . . . . . . WEISHAUPT _�_ ARBISO). . . . . . . WEISHAUPT• • • ✓ DUNN ) . . . . . . . . WINN• • ✓ DISTRICT 5 WARD • . . . . . . . WOOD. . . . . . . . �- FDIEDRICH) CKOFF • • GRAHAM)• • • • • • • YOUNG. . . . . . • • • • • MC INNIS• • • • • • • • RILEY . . . . . . ROGERS • • • • OTHERS DISTRICT 6 HARPER SYLVESTER MC INNIS • . . . . &+eRE . . . . . . LEWIS (DIEDRICH). . . . . BATTIN • . • . . CLARKE R I M A YtzAw: . ✓ TAYLOR DISTRICT 7 BROWN EVANS GARTHE • • • • • -� THONY) . . . . . BURTON - • . WOODRUFF EDRICH� • : • • CLARK • • • • • _� EWING Mn INNIS • • • DOSTAL . . . . . _� HOHENER GLOCKNER • • • HOWARD RPEREZ) • • • • • • JACKMAN • • • • HUNT HARP) . . . . . . . SALTARELLI • KEITH DISTRICT 11 K LYYNNCCHH DIEDR f_CH • • • • SCHMIT . . . . . MADDOX SGIBBS) . . . . . . . DUKE . . . . . . . MARTINSON IWIEDER) • . . . . . GIBBS . . . . . . ✓ PIERSALL STEVENS D STRICT 8 �JO SONI • • - • : HOLM • : : : DIE RILEY : : • 12/10/75 MEETING DATE December 10, 1975 TIME 7:30 p.m. DISTRICTS 1.2.3.5.6.7• and 11 DISTRICT 1 JOINT BOARDS RIMA AMO • • • • • • • • IEDR CH)• • • • • BATTIN • • • • DIEDRIC ). . . . . BATTIN • • • • • / 7VANS . . . . . . . . GARTHE • • • • ANTHONY . . . . . . BURTON • • • • • ((SHARP . . . . . . . . SALTARELLI • COLLI S . . • „ oBYRNE. . . . . . . ✓ LYONS . . . . . . . CALLAHAN - DISTRICT 2 EWING . . . . . . CHAPUT• • • • • • DIEDRICH) • • • • • CLARK• • • • • • • - FGARTYE) • • • • •CALLAHAN• • • �HOMRIGHAUSEN) . COX• • • • • • • • • • CHAPUT• • • • • CULVER• • • • • • .CLARK• . . . . . GRIFFIN) . . • . . • DAVIS• • • • • • • ✓ . • . . • EVANS• . . MC INNIS) . . . . . DOSTAL• • • • • • ?�� '. . . . . KAYWOOD• GIBBS1 . . . . . . . DUKE. . . . . . . . • • . . .MAC KAIN• • • ' GARTHE) . . • • • . EVANS• • • • • • • PERRY• • • . . . MAC K IN) , , . , , FOX. . . . . . . . . ✓ SVALSTA ) • • • • • SCOTT• • • • • • SONJU . • . . . . . . FRANKIEWICH. JACKMAN�. . . . . . PEREZ . . . . ✓ EVANS , . , . . . , GARTHE. . . . . . ✓ DUNN�) • • WINN• • • • • • • WIEDER) GIBBS . WARD . . . . . . . WOOD. . . . . . . . . . . . . GRAHAM) . . . . . . . YOUNG. . . . . . ✓ GLOCKNER. . . . NEVIL) . . . . . . GRAHAM • • • • DISTRICT 3 • • • • • • • JACKMAN. . . . . THOT) . . . . . . . . . KAYWOOD. . . . . HOMRIGHAUSEN)• COX• • • • • • • • FOXJ . . . . . . . . .MAC KAIN. . . . RYCOFF5 . . , . . . MC INNIS. . . . AMO• • • • • • • BLACKMAN5 . . . . . MC KNEW. . (COLLINS)• • • • • • BYRNE• • • • • • • • • CULVER• • PERRY. . GRIFFIN)• • • • • • DAVIS• • • • • . . (DIEDRICH) • • • • • RILEY• • • • . • . GARTHE)• • • • • EVANS• • • • • • RIMA. . . . . . . . MAC K IN)• • • • • FOX• • • • • • • • ✓ ROGERS. . . . . SONJU • • • • • • • • FRANKIEWICHV, ✓ (SHARP) . . . . . . . . SALTARELLI .. . ti NEVI • • • • • • • C -M- . DIEDRICH) . . . . . SCHMIT. . ✓ THOM�• • • • • • • KAYWOOD. . SVALSTAD) . . . . . SCOTT. . . . . . . BLACKMAN�• • • . , MC KNEW. . . . �— GIBBS) • • • • • • • . SHIPLEY DIEDR CH • • • • • SCHMIT. • . . . MC INNIS) . . . . . STORE• • • • • • • GIBBS)• • • • • • . . SHIPLEY. . . . STANTON) • • • • • • SVALSTAD• • • • STANTON). . . . . . SVALSTAD. . . �JACKMAN) . . . . . PEREZ WOOD). . . . . . . . WARD. . . . . . . WOOD) . . . . . . . . WARD. . . . . . . . ARBISO)• • • . . . . WEISHAUPT . ARBISO) • • • • • • • WEISHAUPT• • • DUNN ) • • • • • • • • WINN• • • • . . . • i DISTRICT 5 WARD . . • . . . . WOOD. . . . . . . . RYCKOFF • - • • • • MC INNIS• • • GRAHAM)• • • • • • . YOUNG• • • • • • • �— DIEDRICH)• • • • • RILEY . . . . • ROGERS • • • • f OTHERS DISTRICT 6 HARPER � .�IC MC INNIS . . . . . STORE • . . . . . �- � SYLVESTER (DIEDRICH). . . . . BATTIN • . • . . 4(f) LEWIS�� CLARKE RIMA . . . . . . . TAYLOR DISTRICT 7 � BROWN FirIEDRICH) ANS GARTHE . . . . . THONY) • • • • • BURTON . . . . . v WOODRUFF • : • • CLARK • • • • • EWING AMC INNIS • • DOSTAL . . . . . HOHENER GLOCKNER • • - HOWARD i l PEREZ) • • • • • • JACKMAN •A�- HUNT (SHARP) • • • • • • • ALTARELLI • KEITH DISTRICT 11 KEN NEY LYNCH DIEDR CH . . . . SCHMIT •,• • • . MADDOX �,..- MARTINSON SGIBBS • • . . . . DUKE • N1 : . . . —� PIERSALL (WIEDER) • . . . . . GIBBS • • _ STEVENS DISTRICT 8 MITCHELL �JOHNSONI • • • • • HOLM • • • • • • • DIEDRICH) - - - • RILEY . . . . . . 12/10/75 EXCERPTS FROM THE MINUTES OF THE REGULAR ' JOINT MEETING OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11, OF ORANGE COUNTY, CALIFORNIA A regular joint meeting of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11, of Orange County, California, was held at the hour of 7:30 p.m. , December 10 1975 , 10844 Ellis Avenue, Fountain Valley, California. The Chairman of the Joint Administrative Organization called the meeting to order at 7:30 p.m. The roll was called and the Secretary reported a quorum present for each District's Board. DISTRICT 5 Moved, seconded and duly carried: Adjournment That this meeting of the Board of Directors of Directors of County Sanitation District No. 5 be adjourned to 5:00 p.m. , December 11, 1975, at Newport Beach City Hall. The Chairman then declared the meeting so adjourned at 8:51 p.m. , December 10, 1975. STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) I, J. WAYNE SYLVESTER, Secretary of each of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11, of Orange County, California, do hereby certify that the above and foregoing to be full, true and correct copy of minute entries on meeting of said Boards of Directors on the loth day of December , 19 75 . IN WITNESS WHEREOF, I have hereunto set hand�this loth day of December 1975 f.r NNW Sec, etaiy the Boards of Directors o£ Co ty "itation Districts Nos. (,X, 2 �' 6, 7, and 11 S-107 S { EXCERPTS FROM THE MINUTES OF THE REGULAR JOINT MEETING OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11, OF ORANGE COUNTY, CALIFORNIA A regular joint meeting of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11, of Orange County, California, was held at the hour of 7:30 p.m. , December 10 , 1975 , 10844 Ellis Avenue, Fountain Valley, California. The Chairman of the Joint Administrative Organization called the meeting to order at 7:30 p.m. The roll was called and the Secretary reported a quorum present for each District's Board. ALL DISTRICTS Moved, seconded, and duly carried: Approving refund of insurance premium That a refund of the employees' share of Connecticut General Life Insurance Company group insurance premium rebate for the 1974-75 fiscal year, be approved; and that the General Manager be authorized to draw warrants and sign a warrant register for said refunds to the respective employees. STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) I, J. WAYNE SYLVESTER, Secretary of each of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11, of Orange County, California, do hereby certify that the above and foregoing to be full, true and correct copy of minute entries on meeting of said Boards of Directors on the 10th day of December , 1975 . IN WITNESS WHEREOF, I have hereunto set m/ and this loth day of December 19 75 � ^Z T Se eta�y Boards of Directors of Coy Sa ation Districts Nos. 2, 5, 7, and 11 S-107 EXCERPTS FROM THE MINUTES OF THE REGULAR JOINT MEETING OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11, OF ORANGE COUNTY, CALIFORNIA NEW A regular joint meeting of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11, of Orange County, California, was held at the hour of 7:30 p.m. , December 10 , 1975 , 10844 Ellis Avenue, Fountain Valley, California. The Chairman of the Joint Administrative Organization called the meeting to order at 7:30 p.m. The roll was called and the Secretary reported a quorum present for each District's Board. ALL DISTRICTS Moved, seconded, and duly carried: Approving refund of insurance premium That a refund of the employees' share of Connecticut General Life Insurance Company group insurance premium rebate for the 1974-75 fiscal year, be approved; and that the General Manager be authorized to draw warrants and sign a warrant register for said refunds to the respective employees. STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE } I, J. WAYNE SYLVESTER, Secretary of each of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11, of Orange County, California, do hereby certify that the above and foregoing to be full, true and correct copy of minute entries on meeting of said Boards of Directors on the loth day of December , 19 75 IN WITNESS WHEREOF, I have hereunto set m and this loth day of December 19 75 e e aty o Boards of Directors i of Co Sa ation Districts Nos. 2, 5, 7, and 11 5-107 DECEMBER 10, 1975 JOINT NTTG. (6-a) Report of the Joint Chairman THIS IS A FOLLOW UP REPORT ON THE EXECUTIVE COMMITTEE MEETING WITH REPRESENTATIVES OF THE REGIDNAL- FNVIRL)NMFNTAL PROTECTION AGENCY OFFICE AND THE STATE WATER RESOURCES CONTROL BOARD ON N OVEMBER 25TH. THE DISCUSSION CENTERED AROUND WHETHER OR NOT THE DISTRICTS SHOULD PROCEED WITH THE CONSTRUCTION OF SOME CONVENTIONAL SECONDARY TREATMENT AT TREATMENT PLANT No, 2 WHILE THE JPL-ACTS 1 MGD PILOT UNIT WAS BEING EVALUATED. CURRENTLY, THERE ARE $6H MILLION IN GRANT FUNDS WHICH HAVE BEEN EARMARKED FOR OUR DISTRICTS FOR IMPROVED TREATMENT BY THE STATE BOARD. REPRESENTATIVES OF EPA AND THE STATE ARE OF THE OPINION THAT WE SHOULD PROCEED WITH DESIGN AND CONSTRUCTION OF SOME CONVENTIONAL TREATMENT AT PLANT N0 , 2 BECAUSE IT IS DOUBTFUL THAT THE DISTRICTS WOULD COMMIT TO CONSTRUCTION OF 125 MGD JPL-ACTS PROCESS ON THE BASIS OF THE RESULTS OF THE 1 11GD PILOT OPERATION; PARTICULARLY, WHEN A VERY SUBSTANTIAL INVESTMENT HAS ALREADY BEEN MADE FOR DIGESTER FACILITIES iiHICH WOULD CONTINUE IN OPERATION IF SOME CONVENTIONAL SECONDARY TREATMENT WERE ADDED. IT MAY BE TO OUR ADVANTAGE TO CONSTRUCT AN INCREMENT OF SECONDARY TREATMENT EVEN IF THE JPL-ACTS PROCESS IS 1_00 PERCENT SUCCESSFUL. THE STAFF AND REPRESENTATIVES OF EPA AND THE STATE ARE PREPARING ADDITIONAL INFORMATION RELATIVE TO COST EFFECTIVENESS FOR THE EXECUTIVE COMMITTEE , THIS INFORMATION WILL BE CONSIDERED BY THE COMMITTEE FOR A POSSIBLE RECOMMENDATION TO THE BOARDS JANUARY 14TH . I AM CALLING A MEETING OF THE EXECUTIVE COMIMITTEE FOR WEDNESDAY, JANUARY NTH AT 5: 30 P . M. AND INVITE DIRECTOR ��Q!:R�RY) (ALTERNATES - DIRECTOR SCOT AND BYRNE) TO ATTEND AND PARTICIPATE IN THE DISCUSSIONS . Also, thanked Directors and staff for help and cooperation he has had this past year. (5) Minutes Woodruff reported that minutes as prepared were accurate but' are short one item during Executive Session because agreement amount offered clerical was more than the current offer to OCEA so wasn't included. Asked that this item now be included.and said minutes will be revised to include resolution adopted November 12th. (6-b) wort of the General Manager Reported that this past week he was in Washington for several days working on House Bill HR 9560. This bill originally had some revisions to amend the Water Pollution Control Act which would help as far as secondary treatment and authorizing use of ad valorem taxes and postponing dates of certain requirement deadlines on the original 1972 Act. Environmentalists have knocked out secondary treatment provisions we have been working on. However, EPA and House Public Works staff people are giving us the opportunity to enter into history of record of the bill certain information that could be interpreted sometime down the road by EPA. At the present time ad valorem p ovision still is in bill. They are trying to get an amendment in that is so strici that we would have to give up ad valorem taxes. Would get to be an impossible situation with tax collection. We are fighting that. Have been working with Clausen and have Enlisted the aid of Jerry Patterson's people. �V • Also reported that he had a meeting with top EPA people and they have gotten themselves in a predicament as to what to do with sludge. Have asked AMSA people to prepare survey document to send out to major agencies to find out what should be done and how this should be handled. Mr. Harper has been asked to be one of three people to go back and put this together. They are finally now starting to ask for some help. (6-c) Report of the General Counsel Reported that there was no litigation pending. Said he attended the quarterly meeting of CASA a couple weeks ago. Said legal counsel division had interesting session in view of the voluminous legislation enacted during the last year. Eminent domain proceedings will have a major affect in Districts. Woodruff is in the process of preparing a report on legislature that affects the Districts. Said they didn't comment on 11208" planning issue. Only discussed very briefly. (11) Washington, D.C. Office Plan re Legislative Advocate Services FAH reported that we had received a call from County Administrator's office stating that Supervisors had not taken an action. Clark added that they had voted to support it but when it was brought up for consideration the day before, it was tabled temporarily because it was indicated that the bidding procedures that they would have liked to follow weren't adhered to. Said they want a little more information on alternatives and whether it would be a lobbyist, and if they were going to have one, should probably go out for requests for proposals. Said they received one from a gentleman just before the Board of Supervisors meeting yesterday. Said it doesn't look very encouraging at the present time. There is nothing definite regarding when it is coming back to Board. If it does come back, would help make a decision if Sanitation Districts would indicate their support as did the Transit District. Could be considered in another month if brought off the table. If this comes to pass and if Sanitation Districts would be interested in participating, would be in accordance with formula Directors have already been presented. Battin and Schmit both agreed with Clark's comment that it would probably be a good idea for the Sanitation Districts to indicate their interest. -2- Winn then asked if there was any objection to investigating the possibility of sharing cost of Joint Legislative Advocate. Directors Wood, McKnew & Evans indicated they were against it. It was then moved and seconded to refer this back to the Executive Committee and hold there until some further action is taken by the Board of Supervisors. Motion carried by voice vote. (12) Responsibility for relocation of undisclosed utilities TLW advised that this question came up at Board meeting last month as a result of a change order necessitated by undisclosed utilities. Is a problem faced by many public agencies. Said his report enclosed with agenda material attempted to cover all the possibilities. REL also submitted a memorandum on the subject. Byrne questioned trying to transfer responsibility to cities in attempting to get permits, some cities might turn around and require quitclaims on some of these. Woodruff said he didn't think the cities could really do that to us. We have the right to be there subject to certain conditions and if we can't agree to conditions, have the right to present to judge to reach conditions. Callahan referred to situation that occurred in Placentia and indicated it was the fault of oil company and water company, etc. Woodruff added that it is mainly hill areas that have not got lines logged in records. Probably utility companies are primarily at fault. Said he thought we are going to have to look at every case on its own facts. Should pursue in certain cases. It was then moved and seconded that as a policy we would adopt recommendation number 2 of the General Counsel's report. Motion carried. (14) "208" Planning Designation - Special Committee Report Saltarelli reported that the Committee primarily spent their time discussing proportions of "208" planning as outlined by WPCA and ? 11208" encompasses large area and not really a watershed but an air maintenance district. A scientific approach to size of that District should be made. Boundaries of SAWPA would be best boundaries we could use for "208" planning area. As for water quality maintenance, would be an appropriate area and recommend joint powers agreement between Orange, Riverside and San Bernardino Counties. Special Districts affected in that area would be included also. Feel that if there is going to be 11208" planning, it should not encompass an area as big as air quality maintenance basin which is much much larger. Saltarelli moved that the Committee's report be accepted as the position of the Districts. Motion was seconded and carried. Director Wood stated that she opposed the motion. (15) Engaging firms for professional services Byrne moved to form a committee to develop procedures for this. Motion seconded and carried by voice vote. (16) Sale of Digested Sewage Sludge, S-016 Rebid FAH advised that as stated in Manager's Report, we did send out a bid tabulation. However, we had not yet made an evaluation of the bids. Included in the supplemental agenda is the staff recommendation with another bid tabulation based on some of our thoughts as to how this contract might operate. We have had difficulties in obtaining a contractor to do a good job where our people are not involved. We bid -3- this contract a couple months ago and because of some misinterpretation of some of the specifications, we were forced to rebid. This is the result of the rebidding. Two things involved here--(1) Holding costs in the event material can't be processed on our property and (2) Processing income if contractor can utilize our land and process material on site. Holding cost is cost to Districts, while processing income is on plus side for use. Said we discussed bids with each of the bidders and talked to them about qualifications. Think we will be in the holding business more than we have been in the past. Recommended Kellogg be accepted. Have known Kellogg firm for many many years and feel they are extremely reliable. It was so moved and seconded to approve recommendation. EXECUTIVE SESSION 8:13 to 8:45 p.m. (19) Items discussed in executive session: (a) Motion approving Memorandum of Understanding between Sanitation Districts and OCEA dated December loth for two years including December 2. Moved, seconded & carried. (b) Motion adopting Resolution No. 75-167, a joint resolution relating to classifications, compensation and terms of employment for operational employees. (c) Motion adopting Resolution No. 75-168, a joint resolution establishing rules and regulations pertaining to conditions of employment for all District employees. (d) Motion adopting Resolution No. 75-169, a joint resolution relating to classifications, compensation and terms of employment for District clerical, supervisory and management personnel, including department heads. Resolutions were moved, seconded and carried. (e) Motion approving refund of employees' share of insurance premium for 1974-75 fiscal year. Moved, seconded and carried. Was stated that General Manager's and Department Heads' salaries established as annual salaries. (33) Odor Control report FAH advised that we would resubmit this report at next meeting. . WNC reviewed report in Directors' folders. Said method and how far we should reach should be considered. Knott Interceptor will terminate at Lincoln Avenue and major construction is at Orangethorpe. Will be three years before we get there. -4-