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HomeMy WebLinkAbout1975-08-13COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA P. 0. BOX Bl 27, FOUNTAIN VALLEY, CALIFORNIA 92708 10844 ELLIS AVENUE {EUCLID OFF-RAMP, SAN DIEGO FREEWAY) August 7, 1975 NOTICE OF REGULAR MEETING DISTRICTS NOS. l, 2, 3, 5, 6, 7 & 11 WEDNESDAY, AUGUST 13, 1975, 7:30 P.M. 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA The next regular meeting of the Boards of Directors of Collllty Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California, will be held at the above hour and date. TELEPHONES: AREA CODE 714 540-2910 962-2411 . MANAGER'S AGENDA REPORT County Sanitation Districts of Orange County, California JOINT BOARDS Regular Meeting August 13, 1975 7:30 p.m. Post Office Box 8127 10844 Ellis Avenue Fountain Volley, Calif., 92708 Telephones: Area Code 71 4 540-2910 962-2411 The following is a brief explanation of the more important non-routine items which appear on the enclosed agenda and which' are not otherwise self-explanatory. Warrant lists are not attached to the agenda since they are made up immediately preceding the meeting, but will appear ·in the supplemental agenda available at the meeting. Joint Boards No. 9-a -Consideration of Award of Tilting Disc Check Valves for Additional Pumping Facilities at the Ocean Outfall Pumping Station at Plant No. 2, Huntington Beac h; Job No. J-6-lC'. As a . part of the implementation for additional pumping facilitie s at the Oc ean Outfal l Booster Station, the staff is recommending award of this Plant job to Valves and Primer Corp., in the amount of $68 ,4 80 .24. This is the third bid for equipment for the installation of two additional pumping units. The total of the three equipment bids awarde d or .received to date are as . follows: Manufacturer White Superior Divis ion of Whit e Motor Corp. Mccalla Bros. Valve & Primer Corp. Unit Engine Drives Pumps & Drive Units Tilting Disc Check Valves Contract or Bid Amount $ 588,342.62 345,000.00 68,480.24 $1,001,714.86 As previously reported, the Districts received one bid in Septemb er of last year for the complete installation of these additional outfall pumping units. Only one bid was received in the amount of. $1,678, 700. Based upon the staff 's recommendation, the Boards rejected. a ll bids and instructed the staff to proceed with the procurement of all equipme nt required and to make the installation under a labor contract . It is anticipated that a labor contract will be presented to the Boards for ·their consideration in September or October. No. 9-b -Authorization f or Purchase of Electric Fork Lift . Th e staff is requesting that the Boards authorize the adver - tising for bids for the purchase of a budgeted 3,000 lb ., electric fork lift for use in the District s ' new warehouse facility . The action appearing on the agenda also authorizes award following public bidding for an amount not to exceed $15 ,000 . No. 9-c -Sale of Scrap Metal. ~ . Bids were taken for the sale of accumulated scrap meta l on August 5th . Included with the agenda material is a bid tabulation r ecommending sale of the ferrous metal at $33.33 per ton to Orange County Steel Company and the sale of non-ferrous metals for $.2726/lb . to Key Metals, Inc., of Santa Ana . The action appearing on the · agenda approving the sale of scrap metal to these two firms is recommend ed . No .. 9-d -Change Order No. 5 to Job No . Pl-16 (46 MGD Activated S l udge Plant at Plant No. 1). Includ ed in the agenda supporting documents is Change Order No . 5 which we believe to be self-explanatory . The staff recommends the de scribed additions and deductions which have been approved by the design engineers . The total effect of this Change Order will reduce the contract cost by approximately $15 ,000 . No. 9-e -Change Order No . 2 to Spec ificat ion No . A-074 . At the June Joint Board meeting , the Directors authorized payment for additional emission control equipment for two, 6-yard dump trucks to be purchased from McCoy Ford, Anaheim , which was r equir ed subsequent to the purchase . Due to a misunderstanding , either by personnel at the dealership or the Districts, the author - ization given by the Board was for a total of $129 . We are now advised that the equipment increased the price of each truck by $129 . It is the staff 's recommendation that a second Ch a nge Order in the amount of $129 be authorized. No. 9-f -Attendance at Concurrent Meetin s of Water Pollution Control Federation WPCF and Association of Metropolitan Sewerag e Agencies (AMSA) in Miami Beach, Florida, October 5-10, 1 975 . Staff members and Directors have been active in both the WPCF and AMSi . The conferences and manufacturers' exhibits have -2- proved to be ext r emely val uab l e to the Districts . Last year , fo u r staff members attended the concurrent meetings of these two organizations in Denver. The Genera l Manager will be attending through previous authorization ·to participate in AMSA meetings as a National Director and officer . It is re·commended that the Di rectors authorize the Joint Chairman to attend these meetings since they provide an excellent forum to express our concerns a nd desires to participating State and EPA officials . • No . 9-g -Authorizing Agreements with Testing Laboratories f or 1975-76 In-Place Density Test s to Determine Relative Compaction of Backfill. At t he June Board meeting, the Board approved the extension of an existing agreement between the Districts and the County Highway Department ·for soils testing services as required in conjunction with sewer construction projects.· Generally , the staff has found t he County services satisfactory and acceptable, not only to the contractor 's requirements, but also to the various cities in which o u r projects are constructed, but frequently we find that the job requirements necessitate the utilization of other soils l a~oratories to expedite recompaction and backfilling operations. We are requesting that authorization be g iven to retain the services of the follo w i~g l aboratories : Southern California Testing Laboratory Smith-Emery Twining Laboratories . These three laboratories have performed successfully in the past on previous .projects and are presently ret a ined by the Dis - tricts to perform similar services in conjunct ion with Job No. Pl-16 (46 MGD Activated Sludge Plant at Reclamation Plant No . 1), and current in-process pipe testing work . Any authorized work will be provided at the fees contained in their previous proposals as noted in the agenda. No . 9-h -Qlaim of District-s ' Employ ee . We h a ve received a claim from a District employee in the amount of $1 ,91.0 for loss of personal photographic equipment which was taken f:i:-om the. e mployee 's vehicle whi l e parked outside his residence . The employee has filed a claim with the Districts since h e uses his personally-owned photographic equipment in th e course of some of his work assignments . The staff has reviewed this matter with the General Counsel and the action appearing on the agenda denying the claim is recommended, as the security of the employee's personal belongings is not a responsibility of the Districts . -3- District No. 2 No. 9-1 -Addenda Nos. 2 and 3 to Contract No . 2-14-3 . During the bidding period .for this job, the District r eceived construction permit requirements from the Flood Control District and the job requirements for crossing the Atchison, Topeka and Santa Fe Railway Company right of way . Copies of the se Addenda are included in the agenda material . a nd it is rec ommended that they be approved. • No. 9 -j -Award of Contract No . 2-14-3. On July 22, bids were received for the construction of the Santa Ana River Interceptor from La Palma and Grove Streets to Imp erial Highway and the South Santa Ana River I nterceptor Con- nector in Imperial Highway. Seven bids were received a n d the low bidder; John A. Artu kovich Sons, Inc.,. was $721 under the engineer 's estimate . It is the staff's recommendation that Resolution No. 75 -1 1 2-2 be approved which authorizes award of the contract upon receipt of grant approval from the State Water Resources Control Board. No. 9-k -Approving Addendum No. 1 to Contract No. 2-14-4. Add e ndum No . 1 changes the bid date from August 5 to October 19, to allow more time for the contractors to bid on this projec t. No. 9-1 -Change Order No . 1 -Yorba Li nda Pump Station, Contract No. 2-15 . During the construction of the influent sewer to the pumping station, excavation of existing sewers and utilities in the inter- section of Associated Road and Yorba Linda Boulevard necessitated a realignment of the new influent sewer. This reali g nm e nt would better accommodate the existing flows as well as provide a better entrance into the pumping station . The contract or has agreed to perform this work at an additional cost of $3,599 . It also became apparent du~in g the construction of this pumping station. that it would be better to construct at this time ., that portion of the forc e main inclu ding the fittin gs leaving the · pumping station to clear the on-si te landscaping and new street . improvem ents to avoid entering the Univers i ty grounds with a future contract for the installation of the Yorb a Linda Force Main. Th e recommended i nsta llation of the 30 " ductile iron force main from the valve vault including the necessary fittin gs wi ll cost $4 '901. Included in th1s Change Order is a deduct modification for the manhole cover of the wetwell entrance . It was felt that tre manh ole cover could be modified and stil l provide the access r e - quired and cut the cost by $1 ,000 . 0 -4- I '· " ... "" Staff recommends acceptance of this Change Order adding $7 ,500 and an extension of t i me of 15 cal endar days. : Nos. 9-m and n ~ Closeout of Contract No . 2-17 -2. The Carbon Canyon-Palm Drive Interceptor Sewer from the Carbon Canyon Channel to Kraemer Boulevard is now complete . Three Change Orders and a Closeout Agreement are included in the agenda material, which we believe to be self-explanatory . The combined Change Order costs for this half million dollar plus project total $1,126, which we are pleased to say is quite insig nificant for a project of this size . The contractor was Mark Dakovich, Inc. The staff red.ommends approval of Agenda Items 9-m and 9 -n. · No . 9-o -Completion of Contract No . 2-18. The action appearing on the agenda authoriz es the filin g of a Notice of Completion and approves the Final Closeout Agreement with the contractor, S. S. Zarubica for the completion of the Carbon Canyon Interceptor. The final contract cost is $1,48 1,327 .04. No . 9 -p -Cl aim for Personal Injuries of Thomas Smit h . The District has received a personal injury claim in connection with the construction ·of the Kraemer Boulevard Interceptor Sewer, Contract No . 2-16-1 . The action appearing on the agenda denies t h e claim and refers it to the contractor and the Districts' liability carrier for appropriate action. No . 9 -q -Acceptanc e of Easement from the City of Anah e im . Resolution No . 75 -1 1 5 -2 accepts an easement from the City of Anaheim for the Atwood Subtrunk Sewer prior to the abandonmen t of a City street . It is r ecommended that the action authorizing acc eptance be approved . District No. 3 No . 9-r -Change Orders Nos . 13 and 14 to Contract No . 3 -18. After the installation of the interceptor sewer at the inter- section of Westminster Avenue and Goldenwest Street and ~he tempor ary restoratio n of the street surface, a City of Westminster water main ruptured causing complet e failur e of the intersection which neces - sitate d the immediate restoration of the street surface to accom- modate traffic in this area . The responsibility for the incident could not .be easily ident ified as two District cont r actors as wel l as city forces had ma de excavations in the a r ea just prior to failure o f the water main . At a meeting wi th Distric ts ' staff , including our General Counsel and the City of Westminster staff and attorney , it was mutually agreed that each age ncy would be -5- responsible for their own facilities in the affected area. The contractor was directed to reconstruct the intersection on a force-account basis in accordance with the pay provisions of the standard specifications. All work has been checked by the staff and the final cost for this work is $8,789.55. ~e recommend approval of this Change Order. Change Order No. 14 -During the installation of the 48-i nch siphon to the Knott Interceptor Sewer at the intersection of Edwards Avenue and Westminster Avenue, the contractor encountered considerable amounts of debris and excess concrete which he:was instructed to remove under force account provisions of the standard contract. Tncluded in the work which had to be performed by the contractor was the removal of the concrete encasement on the 61-inch Miller-Holder Trunk Sewer and the concrete headwall associated therewith. It is, therefore, recommended that this Change Order in the amount of $2,338.29 be approved for the work performed. No. 9-s -·change Order No. 1 -Westside Relief Interceptor, Contract No. 3-21-1. After receipt of bids for the installation of this relief interceptor. s·ewer to be constructed in Los Alamitos Boulevard and Katella Avenue, the District's staff has continued to work with the City of Los Alamitos traffic e n g ineering department and the City police department to perfect a satisfactory traffic detour system during construction. The major concern of_ the City is the accommodation of the. large volumes of traffic on Los Alamitos Boulevard and Katella Avenue. It became apparent that the initial traffic requirements as set forth in the specifications were inadequate to allow normal construction procedures for the interceptor sewer with a minimum of disruption to the vehicular traffic.· After several meetings with the City officials, a revised traffic plan was developed wherein the existing traffic · medians, curbs and traffic signals will be removed and reloc ated , then reinstalled. to accommodate the temp orary detours required by the City. The ~ontractor and District staff have deternined the cost to do thi s work is $11,466 .14. No work has been per- formed on this Ch ange Order at this time and the staff is hereby recommend ing approval of this Change Order so that the contractor may commence construction . Districts Nos. 5 and 6 No. 9-t and u -PW-041. The valve installation on Pressure Trunk "B" for Districts 5 and . 6 has been comp l e ted. Change Order No. 1 grants a time extension of 5 calendar days to the contractor to allow time for District forces to ·bypass sewage for the construction. It is recommende d that the Change Order and Res olution No. 75-116 be approved. -6- District No . 5 Nos. 9-v and w -Completion of Contract No. 5-14R-6 . Wetwell Repair and Remodeling Work at 14th and A Street Pumping Stations is complete. The staff recommends a time extension of 13 calendar days to the contractor and the acceptance of the job as complete . District No. 7 No. 9-x Request for Annexation . The District has received a formal request for annexation of 11-plus ·acres in the vicinity of Santiago Canyon Road and Santiago Creek. It is recommended that the request be referred to the staff for a report and r ec ommendation to the Board. No. 9-y -.Acceptance of Grants of Easements. The former General Counsel has forwarded nine Grants of Easements for sewer rights of way in connection with Assessment District No . 7 . It is recommended that the resolutions accepting these easements be ap~roved so that the documents can be recorded. No. 9-z -.Reconveyance of Title for Deed of Trust with Assignment of Rents . The proponents .of Annexation No. 27 issued a Deed of Trust to th~ District as se curity to defer certain annexation fees as a part of an agreement for annexation. The fees h ave now been paid in full and the security can b e reconveyed to the property owner. All Districts No. 14 -Time Sc h edu l e .for Adopting Industrial Waste Ordinance . Includ e d is a brief staff report outlining in ge neral terms the proposed changes and a time schedule for the public hearings and adoption of a revised industrial waste ordinance . We anticipate that the ordinance can be adopted this calendar year so that it will become effective January 1, 1976. John Thomas of the Dis- tricts' s taff will review the proposed changes and discuss the hearing schedule at Wednesday 's meeting. No . 1 5 -Revision of Guidelines for Employee Relations. The Gen e ral Counsel has prepared Resolution No . 75-1 2 7 to updat~ the Districts' employee relations guidelines. Most of the changes are minor and eliminate redundant verbage to make -7- the guidelines more readable. The most significant revision clarifies the manner in which the Districts will recognize employee organizations . The General Counsel will report on these changes at the meeting. No. 1 6 -Request for Temporary Discharge. We are in receipt of a letter from the City of Orange requesting permission to temporarily discharge groundwater to the sewer system free of charge. The discharge is the result of City sewer construction involving dewatering in an area outside a Sanitation District. The area in which this sewer is being constructed is con- templated to be eventually annexed to District No. 7 and, as stated in the City's lette r, the f ac ility may be purchased by the District at some futur~ date as a part of the District's Master Plan of Sewers. It is necessary to receive authority from all Districts to accept this type of discharge. To date, the Districts have autho~iz ed two discharges for waters originating outside the District's boundaries and , in both cases, the established charges are $350 .per million gallons . It is estimated that as muc h as 5 million g allons (originally estimated 25 mgd) c ould b e p umped from the City of Orange project resulting in a f e e of $1750. Since all Districts receive their proportionate share from discharges from areas outside the Districts , the staff recommends that $350 per million gallons be charged in this case to be con- sistent with the two existing agreeme nts. All Districts No. 17 -October Joint Bo a rd Meet ing Dat e s . It is requested that the Boards consider ho l ding t h e October Joint Board meeting one week early, on October 1st, rather than .October 8th. Two Joint Board meetings are being schedu l ed that month· as the result of the public hearing on the proposed Industrial Waste Ordinance (October 29th). Movin g the re g ula r Joint meeting to October 1st would avoid a conflict with con- current National me ~tings of WPCF and AMSA October 5-10 . No. 23 -Status Report on Santa Ana River Interceptor . . We have resolved the matter of State and EPA Grant funding of t h e final reaches of the Santa Ana River .Interceptor. An upd ated statu.s report will be g iven Wednesday evening. -8- District No. 7 No. 39 -Proposal for Conc urrent Annexation and Sewer Bond Authorizat i on -Orange Park Acres. The General Counsel has prepared a memorandum describing the proc edures required to initiat e the propo sed Orange Park Acres annexation. In the event the· procedures are approved by the Board, the prop~nents should depos it $1 5,000 with th e District prior to und ertaking any further ac tion. The deposit is for all projected legal and engineering fee s and other out-of-pocket expens es . Include d is a brie f staff report of two possible alternat e methods of ann e xation f or the Orange Park Acres area which the Board may wish to consider. -9- Fred A. Harper General Mana ger . ·. I L>UJ-..L,USI O '-D lI ~E C k OI~S ,.. ll Co unty Sa niL5tion Di stri cts of Orange County, California JOINT BOARDS MEETING DATE AUGUST 13 , 1975 -7:30 P.M. (1) Pledge of Allegiance and Invocation (2) Roll Call Post Offi ce Bo x 8 127 l 0 8 44 El lis A ve n u e Founta in Valley, Calif ., 927 08 Telephones : Area Code 7 l 4 540-2910 962-241 1 AGENDA \,...1. 1" f'.'\:-;-n ,,,,,.,,.,... AD,v•·•· .. : ... ::. ................. . c o:.~P p. ~i iL~11.G ~ ..... v. .... . m es :::r i;r .. v.::. ......... . RES GU1T . .: .. ~ c::r;TtFH:D.~ LE'ITEHS w;:mEN ...... v. .. _ MINUT ES WHITTEN ... ~··· MI NUTES FILED ....... ~·-· ~3-~A/NI... (3) Appointment of Chairme n pro tem, if necessary ~S , ~ DISTRICTS 2 & 3 ~ .. \\ ~ (4) IT EM S ON SUFPlE .\\E t--:TA L AGE NDA FILE ·--··--- Ml t;. L~TTER ........... - A!C .... TKL R •••• .. :~··········-- (5 ) (6) -.._1·• .............. .. LETTER ............ ., A/C .... TKLR -- ----··-······-·-···- Consideration of motions to receive and file minute excerpts from the following cities regarding election of mayor and appointment of alternate to serve on the Districts' Boards: (*Mayor) City District Active Villa Park 2 Don a ld D. Winn Seal Be a ch 3 Thomas I. McKnew, Jr.* EACH DIST RICT Con side r ation of motions approving minutes of th e a s mail ed : Di s trict 1 July 9 , 19 75 r egu l ar Di strict 2 July District 3 July Di s trict 5 J uly Di s t r ict 6 Ju ly Di s t ri ct 7 July Di s tri ct 11 Jul y AL L DISTR ICT S Repo rts of: @ Jo i nt Chai rman ~ Ge ne r a l Man ager ~ Gen era l Cotms el 9, 19 75 regular 9, 19 75 r egu l ar 9 , 1975 re gu l ar 9, 197 5 r egu l ar 9 . ' 1975 r e gu l a r 9, 1975 regul ar Alternate Robert R. Dunne* Thomas E . Blackman f ollowi ng meetings , (7) AL L DISTR ICTS Co n side rati on o f mo t i on to r e ceive and f ile c e rtifi cation o f the Ge n e r a l Ma nage r that he h a s che cked a ll bills appe a rin g on the a gend a , foun d them to be i n order , and that he r e commends authorization for payme nt ALL DISTRICTS (8) ROLL CALL VOIT .... - ITEMS ON SU!'PlEM ENTAl AGE ND A Consideration of roll call vote motion approving Joint Operating and Cap i tal Outlay Revolving Fund accounts payable check registers for signature of the Chairman of District No. 1 , and authorizing payment of claims listed on page · "I" ; and a pp r oving accounts payable check registers for signature of the Chairman of the respective District, and authorizing payment of said claims listed on the pages indicated below: DISTRICT 1 warrants -See page "II" DISTRICT 2 warrants -See page "II" DISTRICT 3 warrants -See page "II" BfS'f'Rf €1fS 3 & H ~a~pe1r:!e fmrd "f!:rrttnt~, if """ DISTRICT S warrants -See page "II" DISTRICTS S & 6 suspense fund warrants -See page "II" fl!S'f'RIC'f' 6 warrant~, if an) DISTRICT 7 warrants -See page ~~"-I_I~I-"~- DISTRICT 11 wa-r-raHts , if al't)' (9) ALL DISTRICTS Roll Ca ll Vote or Cast u~animo us Ball ot CONSENT CALENDAR ITEMS NOS I 9 (A) THROUGH 9 ( z ) All matters placed upon the consent calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the consent calendar by a Director , staff member, or member of the public in attendance, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar sha ll be considered in the regular order of business. Members of the public who wish to remove an item from th e consent calendar shall, upon recognition by the chair, state their name, address and designate by letter the item to be removed from the consent calendar. * * * * * * * * * * * * * * Chairman will determine if an y items are to b e d e leted from the cons ent calendar. d ) ~ Co n s i der a tion o f a c tion t o a pp rove a ll a ge nd a items appe arin g on th e consent c a l e ndar not s pe cifically r emoved from s ame. -2- .. (9) (CONSENT CALENDAR continued from page 2) ( .. ~FILE~----~···- ~---··------A/C .... TKLR -- '-"' -:l--~----~~L.~-~' ..:.. <~y·c~:':;''!"/) -v FILE ····-······-- LETIER ••• - A/C .... TKlR - : >. '" (J~~~~Q~~~~~~~ (~LE _• •./ •• LETIER ··-- A/C .... TKLR - .... rr. ... o.. .. ~.JL' FILE ····-··--- LETIER ••• - A/C .... TKLR - ~ILE ·······--- ~TIER •• - A/C .... TKL7 .... Q ..... o. .. ~-- FILE ·······-··-- LETIER ·--- A/C ...• TKLR ··- FILE'--·····~ LETTER .J-~:; L ( ~ A/C .... TKLR - ALL DISTRICTS (a) Consideration of Resolution No. 75-111, to receive and file bid tabulation and reconunendation, and awarding contract for Tilting Disc Check Valves for the Additional Pumping Facilities at the Ocean Outfall PtDnping Station, Plant No. 2, Huntington Beach, California, Job No. J-6-lC, to Valves & Primer Corporation, in the amount of $68,480.24. See page "A" (b) Consideration of motion authorizing the General Manager to advertise for bids and award Specification ~o. A-077, One (1) 3,000 lb. Electric Fork Lift, for an amount not to exceed $15,000.00, plus tax (c) Consideration of motion to receive and file bid tabulation and recommendation and award Sale of Scrap Metal, Specifica- tion No. S-015, for Ferrous Metal to Orange Cotmty Steel for $33.33 per tori, and for Non-Ferrous Metal to Key Metals, Inc. for $. 2726 per lb. See page "B" Consideration of motion approving Change Order No. 5 to the plans and specifications for 46 MGD Activated Sludge Treatment at Reclamation Plant No. 1, Job No. Pl-16, authorizing a deduction of $15,017.64 from the contract with Donovan Construction Co. of Minnesota for miscellaneous modifications See page "C" (e) Consideration of motion authorizing issuance of a corrected change order in the amount of $301.04 for purchase of Two (2) 6-Yard Dump Trucks, Specification No. A-074, awarded to McCoy Ford, for mandated emission control equipment required subsequent to bid submittal (Corrects action on July 9 which included amol.Dlt for one truck only) (f) Consideration of motion authorizing the Joint Oiairman to attend concurrent meetings of the Water Pollution Control Federation and the Association of Metropolitan Sewerage Agencies in Miami Beach, Florida, October 5-10, 1975; and authorizing reimbursement for travel, meals, lodging and incidental expenses incurred in connection with attendance at said meetings Consideration of motion authorizing the staff to engage the services of the following laboratories to perform soils testing on Districts' construction projects in accordance with the unit or per diem fees contained in their previous proposals for similar District work as listed below: Proposal In Connection Board Firm Of With Project Authorit~ Southern California Testing Laboratory 8-6-74 Pl-16 8-14-74 Smith-Emerty (formerly Testing Engineers) 6-3-75 ALL 6-11-75 Twining Laboratories 8-5-74 Pl-16 8-14-74 (CONSENT CALENDAR continued on page 4) -3- (8) (CONSENT CALENDAR continued from page 2) ALL DISTRICTS (a) Consideration of motion approving Change Order No. 1 to the plans and specifications for Surge Tower No . 2 Extension at Treatment Plant No . 2, Job No. J-9-2, granting a time extension of 36 calendar days to the contract with F. T. Ziebarth Company due to delays caused by having to coordinate the work with the Districts ' operations. See page 11 G11 (b) Consideration of motion approving Change Order No. to the plans and specifications for 46 MGD Activated Sludge Treatment at Reclamation Plant No . 1, Job No. Pl-16, authorizing an addition of $3,000.00 to the contract with Donovan Construction Company for purchase of a spare pump impellar. See page "H" (c) Consideration of Standard Resolution No. 76-132, approving plans and specifications for Installation of Additional Pumping Facilities at Foster Ocean Outfall Pumping Station, Job No . J-6-lD, and authorizing advertising for bids to be received on August 31, 19 76 (d) Consideration of Resolution No. 76 -133, approving plans and specifications for Threee Gear Reducers for Rehabilitation of Rothrock Pumping Station, Specification No . E-080, and authorizing the General Manager to receive bids and award purchase order contract to the best bidder for an amount not to exceed $50,000 . See page "I" (e) Consideration of Standard Reso lution No . 76-134 , approving plans and specifications for Replace ment of Gas Storage Fa c ilities, Job No. I-4-lR, and authorizing advertising for bids to be r ecei ved on August 31, 1976 (f) Consideration of Resolution No . 76-135, to receive and file bid tabulation and recommendation, and awarding contract for Automatic Gate Op e ratores, Diversion Structure at Rec l amation Plant No. 1, Job No. PW-052, to Instrumentation & Mechanical Systems, Inc ., in the amount of $22,688.00. See pages "J" and "K" (g) (h) (,~, ,. ; ... ) Consideration of motion to r ece ive and file bid tabulation and recommendation, and awa rding /Purchase of 50 % Caustic Soda Solution, Speci fication No . P-024, to Stauffer Chemical Company, for the price of $.10 per pound, fo r a maximum amount not to exceed $ See page "L" Consideration of Resolution No . 76-136, ac cepting Brookhurst Street Improvements in the City of Hunt i ng ton Beach, Job No . P2-8-8, as complete; authorizin g execution of a Notice of Completion; and approving Final Clos eout Agreement. See page "M" (CONSENT CALENDAR continued on page 4) -3- (9) (CONSENT CALENDAR continued from page 3) ~ \-t-FILE ···········-··- LETTER··-- A/C .... TKLR •••• '· ' l FILE ...l...-- LETTER --- A/C .... TKLR -- FILE--···-- LETTER···- A/C .... TKLR -· ---·---~--·-.. ······-··- FILE-·-···- LETTER·····- A/C .... TKLR - ALL DISTRICTS (Continued) (h) Consideration of motion to receive, file and deny claim submitted by Districts' employee, Bruce J. Taylor, dated July 8, 1975, in the amotmt of-$J:>:918 Q~ stolen personal photographic equipmen~ OS~ DISfRICT 2 (i) Consideration of motion approving Addenda Nos. 2 and 3 to the plans and specifications for Santa Ana River Interceptor Sewer (in La Palma Avenue from Grove Street to Imperial Highway) and South Santa Ana River Interceptor Connector (in Imperial Highway, from 300' South of Santa Ana Canyon Road to La Palma Avenue), Reaches 2, 3 & 4, Contract No. 2-14-3 (j) Consideration of Resolution No. 75-112-2, to receive and file bid tabulation and recommendation, and awarding contract for Santa Ana River Interceptor Sewer (in La Palma Avenue from Grove Street to Imperial Highway) and South Santa Ana River Interceptor Connector (in Imperial Highway from 300' South of Santa Ana Canyon Road to La Palma Avenue), Reaches 2, 3 & 4, Contract No. 2-14-3, to John A. Artukovich Sons, Inc. in the amoW'lt of $3,814,462.00; and authorizing the General Manager to establish effective award date upon receipt of grant approval from the State Water Resources Control Board. See pages "D" and "E" (k) Consideration of motion approving Addendum No. 1 to the plans and specifications for Santa Ana River Interceptor Sewer (from Imperial Highway to Gypsum Canyon Road), Reach 5, Contract No. 2-14-4 (1) Consideration of motion approving Change Order No. 1 to the plans and specifications for Yorba Linda Pump Station, Contract No. 2-15, authorizing an addition of $7,500.00 to the contract with J. Putnam Henck, A Corp., and Henck Pro, A Joint Venture, for installation of ductile iron force main and work required for realignment of VCP, and granting a time extension of 15 calendar days for completion of said work. See page "F" (m) Consideration of motion approving the following Change Orders to the plans and specifications for Carbon Canyon-Palm Drive Interceptor Sewer, Reach 2, from Carbon Canyon Channel to Kraemer Boulevard, Contract No. 2-17-2, and authorizing changes to the contract with Mark Dakovich, Inc. as follows: (1) No. 1 -Addition of $5,250.00 for miscellaneous modifications. See page "G" (2) No. 2 -Deduction of $4,124.00 due to adjustment of engineer's quantities. See page "H" (3) No. 3 -Time extension of 21 calendar days for repair of damage caused by inclement weather. See page "I" (CONSENT CALENDAR continued on page 5) -4- (9) (CONSENT CALENDAR continued from page 4) FILE ············-···· ' ~ '4 ' -R" ·---I . (._ __ LEITT -t ••• ~ .... ~--l ~ A/C .... TKtR .••• ~!_;'_~~----~·-········ FILE ·····-·-······--~.,,~ ,.,....... LETTER<':' '•;.. n_ '.o ····-··-'v A/C .... TKLR •••• i.::..u·l;'. G~"':...:.~--- " lfTTER •••• .L •••• _ A!C .... TKlR .••• ( FlLE ,..: ..• ~:·-·-...._ __ .. .--" LETTER·······- A/C .... TKLR - FILE •••••••••••• - LETTER .• - A/C .... TKtR - FILE-·-·-- LETTER-·- A/C .... Tl<LR -· ................................... .- --................................... . DISTRICT 2 (Continued) (n) Consideration of Resolution No. 75-113-2, accepting Carbon Canyon-Palm Drive Interceptor Sewer, Reach 2, from Carbon Canyon Channel to Kraemer Boulevard, Contract No. 2-17-2, as complete; authorizing execution of a Notice of Completion; and approving Final Closeout Agreement. See page "J" (o) Consideration of Resolution No. 75-114-2, accepting Carbon Canyon Interceptor Sewer, Contract No. 2-18, as complete; authorizing execution of a Notice of Completion; and approving Final Closeout Agreement. See page "K" (p) Consideration of motion to receive, file and deny Claim for Personal Injuries of 1homas Smith, dated July 2, 1975, in the amount of $100,000.00, in connection with construction of Kraemer Boulevard Interceptor Sewer, Palm Drive to Imperial Highway, Contract No. 2-16-1, and refer to the Contractor and District's liability insurance carrier for appropriate action, as recommended by the General Counsel (q) Consideration of Resolution No. 75-115-2, authorizing acceptance of Easement Deed from the City of Anaheim for a permanent easement in connection with the Atwood Sub-Trunk Sewer, Contract No. 2-7. See page "L" DISTRICT 3 (r) Consideration of motion approving the following Change Orders to the plans and specifications for Knott Interceptor, Reach 4, Contract No. 3-18, and authorizing changes to the contract with A. G. Tutor Co., Inc. N. M. Saliba Company, A Joint Venture, as follows: (1) No. 13 -Addition of $8,789.55 for reconstruction of intersection of Westminster and Goldenwest after rupture of City of Westminster water main. See page "M'' (2) No. 14 -Addition of $2,338.29 for removal of undisclosed debris. See page "N" (s) Consideration of motion approving Change Order No. 1 to the plans and specifications for Westside Relief Interceptor, Reaches 25, 26 and Portion of 27, Contract No. 3-21-1, authorizing an addition of $11,466.14 to the contract with A. G. Tutor Co., Inc. & N. M. Saliba Company, for additional work involved for traffic control measures requested by the City of Los Alamitos at the intersection of Los Alamitos Boulevard and Katella. See page "0" (CONSENT CALENDAR continued on page 6) -5- .. (9) (CONSENT CALENDAR continued from page 5) FILE ········-~ LETTER····-- A/C ••.. TKLR - FILE ·······z:;;~;·-, <: LETTER'-•.. -:-'L.!. a. A/C .... TKLR •••• . "' ~,,,,.,, FILE .............••••• LETTER ..•.....•..••• A/C .... TKLR .•.• -·-··-···············- --··-··············-· FILE ·······r.·;···-. LETTElt" .... .:-~_; ...c A/C .... TKLR ·- . FILE •• : •..•..•..•••••• LETTER ·······-···- A/C ~.TKLR ::::· FILEO,.--~·-·····­ lETTER ···········-· A/C .... TKLR - ?. . .f..;~.: •. :_.: .. _~- DISTRICTS 5 & 6 (t) Consideration of motion approving Change Order No. 1 to the plans and specifications for Eccentric Plug Valve Installation, Pressure Tnmk "B", Districts 5 & 6, Specification No. PW-041, granting a time extension of 5 calendar days to the contract with F. T. Ziebarth Company in order that the District may coordinate its work for the purpose of bypassing sewage. See page "P" (u) Consideration of Resolution No. 75-116, accepting Eccentric Plug Valve Installation, Pressure Tnmk "B", Districts 5 & 6, Specification No. PW-041, as complete; authorizing execution of a Notice of Completion; and approving Final Closeout Agreement. See page "Q" DISTRICT 5 (v) Consideration of motion approving Change Order No. 2 to the plans and specifications for Wet Well Repair and Remodeling at 14th Street and "A" Street Pumping Stations, Contract No. 5-14R-6, granting a time extension of 13 calendar days to the contract with Rewes-Schock, JV, due to installation of bypass system by District forces. See (w) page "R" Consideration of Resolution No. 75-117-5, accepting Wet Well Repair and Remodeling at 14th Street and "A" Street Ptmtping Stations, Contract No. 5-14R-6, as complete; authorizing execution of a Notice of Completion; and approving Final Closeout Agreement. See page "S" DISTRICT 7 (x) (y) Consideration of motion to receive and file request of Donald D. Greek and Charles H. Sandberg for annexation of approximately 11.165 acres of territory to the District in the vicinity between Santiago Canyon Road extende4 to a point westerly of Santiago Creek. See page "T" q. · : ~,~_.> f&;/.\\.lJ ~ .. l\J2:.t.e·.·.<-·c. ' ~lt~i-2'1,··. Consideration of Standard Resolutions authorizing acceptance of Grants of Easement for permanent easements in connection with Assessment District No. 7, at no cost to the District, as follows: (1) Resolution No. 75-118-7 -From Graham H. & Ruth W. Bell (2) Resolution No. 75-119-7 -From F. William & Eleanor R. Bucher (3) Resolution No. 75-120-7 -From Robert & Janet C. DeRuff (4) Resolution No. 75-121-7 -From Warren D. & Luanne B. Hancock (5) Resolution No. 75-122-7 -From Earl G. Kaltenback, Inc. (6) Resolution No. 75-123-7 -From Harvey H. Rechsteiner (7) Resolution No. 75-124-7 -From Gary R. & Judith Rae Siegel (8) Resolution No. 75-125-7 -From Richard E. & Patricia M. Smith (9) Resolution No. 75-126-7 -From Harold W. & Sally P. Strickland (CONSENT CALENDAR continued on page 7) -6- (9) (CONSENT CALENDAR continued from page 6) i.c ,_ ................. . TTER 1 .•. L.-•• - tc .... TKLR •••• DISTRICT 7 (Continued) (z) Consideration of motion authorizing Chairman and Secretary to execute reconveyance of title for Deed of Trust with Assignment of Rents issued to the District as security for note for payment of deferred fees re Annexation No. 27. (Said note has now been paid in full.) END OF·CONSENT·CALENDAR (10) ALL DISTRICTS Consideration of items deleted from consent calendar, if any -7- (11) ALL DISTRICTS l Report of the Executive Collllilittee and consideration of motion to M S receive and file the Connnittee's written report (12) ALL DISTRICTS Consideration of action on items recommended by the Executive Committee: FI LE .... ~ .... ~.t.r LETIER -·····-····· (a) A/C .... TKLR ···· M.\ c; FILE ···--·····--.1h)') LETT ER ------······· 0 A/C .... TKLR .... fl\ \.s ---······--·-·········r --~ ( c) FILE ~ ... 6 . ,_ LETTER ............. . A/C .... TKLR ... . Consideration of motion to receive and file staff and Executive Committee's comments on interim audit report submitted by Peat, Marwick, Mitchell & Co., Districts' auditors, and approving Executive Committee's recoIImlendations thereon. +~.c.. Consideration of motion authorizing staffAto proceed with planning of Additional Primary Treatment Facilities at Plant No. 2 Consideration of motion authorizing staff to solicit proposals for engineering services for Plant No. 2 construction design as follows: For Brookhurst Street improvements and realignment of main entrance roadway at Treatment Plant No. 2 FI LE ~,l~ •.•.•.•• LETT ER -·······-···- A/C .... TKLR .... ~ From John Carollo Engineers for design of two additional primary clarifiers at Treatment Plant No. 2 -~ "•••••••••••••u •u•u•••• Mls C3 ) For foul· air treatment at Headworks "C" and centrifuges at Treatment Plant No . 2 FILE '""'·-·_,._,._._,,,,, LETTER •..•••••.•.. ,. @ Consideration of motion authorizing the Joint Chairman to appoint A/c .... TKLR .... a Building Cammi ttee to study the current needs of the Districts --·-··-····-··----·-·-·· All 'l L re la ti ve to possible enlargement of the Board Room and Completion --------·······-··-······ f'I / of the unfinished second floor of the administration building for @. additional office space FILE .~L ~~~~T~\> LE.TTE R;~/'Staff report oi: p7o~osed f~sca~ yea: 1975-7~ bud?ets A/C/.... ~ (NOTE: Each individual District will consider its budget ···-··-·······-·--····-under a separate agenda item of the respective District.) FI LE ·-···---···-·(14) ALL DISTRICTS LETTER ·····---·-iR"\--f Presentation of general _ changes with proposed time schedule re ·adoption AIC .... TKLR .... of Industrial Waste Ordinance. See page "U" ....... -............. 4(s)'l ALL DISTRICTS ~ --·-··-·-··----~ Consideration of Resolution No. 75-12.7, establishing guidelines for Roll Call Vote or Cas t employee relations and repealing Resolutions Nos. 69-99 and 71-4, as Unanimo us Ball ot recoDDDended by the General Cotm.sel . (Copy enclosed with agenda material) r· ........ ~ ALL DISTRICT S ~~ Consideration of motion to receive and file letter from City of Orange A'IC •..• TKLR _ dated July 16, 1975, requesting waiver of disposal fees relative to construction of a portion of Reach 18 of the Tustin-Orange Trunk Sewer, and denying said request for waiver of disposal fees. See page "V" -8- ~~ ~ ALL DISTRIC TS Considerati on of motion declaring intent to chan ge the regular ri\ l) October, 1975, Joint Board meeting to Wednesday, October 1, 1975, l at 7 : 30 p. m. FILE ···--·"(18) ALL DISTRICTS ~~-Other business and commtmications or supplemental agenda items A/C •... TKLR ..•• (18-a) Consideration of motion to receive, file and deny Application ···-···-.JIEMS.ON SUPP LE MENTAL AGEM.1> for Leave to Present Late Claim by Malcolm H. Mackey for Claimants, United Pacific Insurance Co., a corporation, William Conley, and Shirley Conley, in connection with alleged damages incurred as a result of floodi ng of a trailer park in the vicinity of Brookhurst and Garfield, as recommended by the General Cotmsel 1'1lE ···-········-- LITTER ····--·- A/C __ .TKLR -(18-b) Consideration of motion authorizing temporary increase of $600 in ···················l-TEMS ON the Petty Cash authorization to provide for expense advances for ----~-~~~-~:~-~~TAL AGENDM \ ~ Directors attending the Annual Conference of the California · Association of Sanitation Agencies in Monterey, August 20-23 (19) DISTRICT 1 WLL CALL VO TE ...... -Roll call vote motion approving 1975-76 fiscal year budget (20) DISTRICT 1 Other business and commtmications or supplemental agenda items, if any (21) DISTRICT 1 Consideration of motion to adjourn 'i: '/O (22) DISTRICT 2 ROL L LL VO TE ..• ~-Ro 11 call vote motion approving 19 75-76 fiscal year budget ~ DISTRICT 2 ~ Verbal status report on Santa Ana River Interceptor (24) DISTRICT 2 Other business and connnunications or supplemental agenda items, if any (25) DISTRICT 2 Consideration of motion to adjourn¥'. t.(S (26) DISTRICT 3 ROLL Cl\LL vorr .......... -Roll call vote motion approving 1975-76 fiscal year budget (27) DISTRICT 3 Other business and commtmications or supplemental agenda ite~ ~ Consideration of motion to receive and file letter from City of m 1.1s 0 P Los Alamitos dated August 6, 1975, regarding reimbursement of SUP PLEM ENTAL AGENDA costs incurred by the City for engineering reviews and inspection in connection with Contract No. 3-21-1; and authorizing reimbursemen t of said costs in an amount not to exceed $5,640.00 (Not included in fl LE ········--. contract specifications) See page "IV'' LETTER •.• -~;~·~. \jC .... TKLR -Pff , .. ~ -9- ., (28) DISTRICT 3 Consideration of motion to adjourn 'l ·. ~ (29) DISTRICT 5 Rot~Ll vorr ..... _ Roll call vote motion approving 1975-76 fiscal year budget (30) DISTRICT 5 Other business and communications or supplemental agenda items, if any (31) DISTRICT 5 Consideration of motion to adjourn i:~~ (32) DISTRICT 6 ROLL CALt vorr ... .__ Roll call vote motion approving 1975-76 fiscal year budget (33) DISTRICT 6 Other business and communications or supplemental agenda items, if any ( 34) DISTRICT 6 Consideration of motion to adjourn <6" .. _s--(p (35) DISTRICT 11 ROLL CALL vorr .... ~~-Roll call vote motion approving 1975-76 fiscal year budget (36) DISTRICT 11 Other business and com1mmications or supplemental agenda items, if any (37) DISTRICT 11 Consideration of motion to adjourn i · .51 (38) DISTRICT 7 ROLL CALL vorr ...... ~...-Roll call vote motion approving 1975-76 fiscal year budget (39) FILE ................. .. LETTER ••• -- A/C ..•. TKLR ·- ···············-··-NtlS> ···-··--·----.... (40) (41) DISTRICT 7 Consideration of Orange Park Association's proposal for concurrent annexation and bond authorization -Orange Park Acres: (a) Consideration of motion to receive and file General Counsel and staff reports. See pages "W" and "X" ~Consideration of request of Orange Park Association DISTRICT 7 Other business and comnnmications or supplemental agenda items, if any DISTRICT 7 Consideration of motion to adjourn -10- II BOARDS OF DIRECTORS County San itation Dist ricts of Orange County, California DISTRI CTS 2 & 3 JOINT BOARDS SUPPLE MENTAL AGENDA ITE MS AUGUST 13J 1975 -7:30 P.M . Post Office Box 81 27 10844 Elli s Avenue Fount a in Valley, Calif., 92708 Telep hones: Are o Code 71 4 540-29 10 9 62 -2 4 11 AGENDA (4) Con sider a tion of mo t ions to r eceive and f i l e minute excerpt s from t he f o llowing cities regarding elect ion of mayor and appoin t ment of a l terna t e to serve on t he District s' Bo ards: (*Mayor) District Active Alternat e Vill a Pa r k 2 Don a ld D. Wi nn Robe r t R. Dun n e* Seal Beach 3 Thoma s I . McKnew, Jr .* Th omas E. Blackman AL L DIST RICTS (8) Consideration of ro ll call vote motion approving Joint Operating and Cap:ltal Out,lay Revo l vin g Fund accounts payable check registers for signature of t he Chairman of District No . 1 , and authorizing payme n t of .claims listed on page "I " ; and approving accounts payab l e check registers for signature of the Chairman of the respecti ve District, and authorizing payment of said claims listed on the pages indicated below: DI STRICT 1 warrants -See page "I I " DI STR I CT 2 warrants -See page "I I " DISTRICT 3 warrants See page "II" BIS'"P tUffrS 3 & H "ll<'pen "e fm 1d n a x r ar1t!3, if e"y DISTR I CT 5 warrant s -See page "II" DI STR I CTS 5 & 6 suspense fund warrants -See page "II" VISTRie1 6 ~arran t ~, i f e:rt.r "I I I" DISTR I CT 7 warrants -See page ----- DIS:rRICT 11 ~.·e:ue:Ht'.3, :if a'fty ALL DISTRICTS (Continued) (18-a)· Consideration of motion to receive, file and deny Application for Leave to Present Late Claim by Malcolm H. Mackey for Claimants, United Pacific Insurance Co .~ a corporation, William Conley, and Shirley Conley, in connection with alleged damages incurred as a result of flooding of a trailer park in the vicinity of Brookhurst and Garfield, as recommended by the General Counsel (18-b) Consideration of motion authorizing temporary increase of $600 in the Petty Cash authorization to provide for expense advances for Directors attending the Annual Conference of the California . Association of Sanitation Agencies in Monterey, August 20-23 ' \ DISTRICT 3 (27) Consideration of motion to receive and file letter from City of Los Alamitos dated August 6, 1975, regarding reimbu rs eme nt of costs incurred by the City for engineering reviews and inspection in connection with Contract No. 3-21-1; and authorizing reimbursemen t of said costs in an amo unt not to exceed $5,640.00 (Not included in contract specifications) See page "IV" -2- WARRANT NO. 2~35 . 26636 26637 26638 26639 26640 26641 26642 26643 26644 26645 26646 26647 '26648 ·26649 26650 26651 26652 26653 26654 26655 26656 -~ ·26657 26658 2Fc59 2~)0 26661 26662 26663 . 266,64 26-605 26666 26667 26668 26669 26670 26671 26672 26673 26674 .26675 26676 ,., ·26677 I :26-67 8 26679 26680 I ·266.81 26682 2668.3 26h814 2~~5 "l-1" JOINT OPERATING FUND WARRANTS IN FAVOR OF AAA-Fre~ont Bag & Salvage, Sand Bags Advance Electric, Motor Repair Air California, Air Fare, Various Meetings All Bearing Service, Inc., Pump Parts Allied Supply Company, .Pipe Almquist Tool & Equipment, Tools American Backflow Company, Pump Parts American Chemical Society, Technical Journal City of Anaheim, Power Ana~eim Sewer Construction, Lateral Repair The Anchor Packing Company, Gaskets & Pump Packing AMSA, Conference Registration Av-Ox Inc., Valve ·Repair Balsbaugh Laboratories, Metering Supplies Bancroft-Whitney Company, Health Code Bank of America, Bond & Coupon Collection Banning Battery, Batteries Barnes & Delaney, Screening Parts Beach City Dodge, Truck Parts Beckman Instruments, Instrumentation Supplies Bell Pipe.& Supply Company, Pipe Supplies Bell's Radiator Service, Radiator Repair Benz Engineering, Compressor Parts Bird Machine, Centrifuge Parts Black & Decker, Tool Repair & Equipment Parts Blue Diamond.Materials, Paving Materials Blue M. Engineering, Controls Bomar Magneto Service, Inc., Magneto Repair Brenner-Fielder & Assoc.,. Inc., Compressor Parts C & R Reconditioning Company, Compressor Repair CS ~ompany, Valves Cal's Cameras, Photo Supplies & Processing California Auto Collision, Inc., Truck Repair CASA, Conference Registration M. O. 6-11-75 Case Power & Equipment, Tractor Repair Clydes Repair Shop, Caterpillar Repair Coast Insurance Agency, Liability Insurance Premium Cliff Coffelt & Sons, Equipment Rentals College Lumber Co., Inc., Building Materials Commercial & CB Communications, Communication Equipment Co-Nar Equipment Rental, Equipment Rental Consolidated Electrical Distbrs., Electric Supplies Consolidated Bolt & Nut Co., Hardware Constructors Supply, Hardware & Tools Costa Mesa Auto Parts, Inc., Truck Parts Cramer Electronics, Inc., Metering Supplies Culligan Deionized Water Service, Lab Supplies Curtin Matheson Scientific, Inc., Lab Supplies Daily Pilot, Bid Notice C. R. Pavis Supply Company, Hardware ~ohn M. Deck, Equipment Parts AGENDA ITEM #8 $ AMOUNT 160.48 1,696.09 184.75 134.61 495.40 22.46 273.75· 7.00 75.13 160.00 499.59 150.00 19.38 708.40 23.16 143.66 472.33 1,158.94 8.35 4 39. 81~ 69.43 115.50 2,139.37 636.00 29.48 1 11? ~n ~,---~~•.-!'-' 50.14 194. 28. 682.33. 275.00 1,390.15 117.57 146.15 150.00 720.36 899.52 36,305.00 322.50 91.07 178.08 1,068.75 408.48 28.63 545.53 308.43 42.54 40.00 269.73 8.79 183.49 29.81 "1-1" WARRANT NO. IN FAVOR OF 26686 26687 26688 26689 26690 26691 26692 26693 26694 26695 26696 26697 26698 26699 26700 26701 'c267'02 26703 26704 26705 . ·26706 26707 26708 26709 26710 . 26711 . ·26·712 26713 26714 26715 26716 26717 26718 .. 26719 26720 26721 29722 26723 26724 26725 26726 26727 26728 26.729 26730 . ">126-731 26732 26733 26734 26735 26736 26737 26738 "I-2" Diamond Core Drilling Company, Core .Drilling $ Diamond-Newport Ice Company, IW Sample Supplies Diana Distributors, Cleaner A. B. Dick Company, Reproduction Supplies Dico Company, Generator Parts Eastman, Inc., Office Supplies Electric Balancing Company, Centrifuge Repair Electric Machinery Mfg. Company, Pump Parts Electric Supplies Distributing:, ·Electric Supplies Enchanter, Ocean Services Engineers Sales-Service Company, Pump Parts Enterprise Printing Company, Printing Filter Supply Company, Filters Fischer & Porter Company, Pump Parts Fountain Valley Medical Center, First Aid Supplies France Products Division, Engine Repair Freeway Stores,· Calculator Repair Frost Engineering Service, Pump Parts City of Fullerton, Water Garden Grove Lumber & C~ment Gardner Denver Company, Compressor ·Parts General Electric Supply, Electrical Supplies Georgia Pacific Corporation, Chlorine Contract 1-1-75 General Telephone Company of California Goldenwest Fertilizer Company, Grit Removal Graybar Electric, ~lectrical Supplies · Halsted & Hoggan, Inc., Pump Parts Harrington Industrial, Pipe Supplies Haskell Engineering & Supply Company~ Valve Parts Hasty Lawn & Garden, Landscaping Supplies Haul-Away Containers, Trash Disposal Hennig, Inc., Truck Painting Hoffman's Nason Paint Store, Paint Hollywood Tire of Orange, Truck Tire Repair House of Batteries, Batteries Howard Supply Company, Pipe Supplies Rodney Hunt, Pump Parts City of Huntington Beach, Water Huntington Beach Equipment Rental, Equipment Rental Information Tran5fer, Inc., Sludge Conference Registration Inland Nut & Bolt Company, Hardware International Business Machines, Maintenance Agreement In~ernational Harvester, Truck Parts Irvine Ranch Water District, Water Jensen Instrument Company, Controls Keenan Pipe &~Supply Company, Pipe Supplies . Kenron Industrial Supply, Hardware King Bearing, Inc., Bearings, Bushings & V-Belts Kleen-Line Corporation, Janitorial Supplies Knox Industrial Supplies, Hardware LBWS, Inc., Welding Supplies, Equipment Repair & Tools L & N Uniforms Supply Company, Uniform Service The Lacal Company, Inc., Pump Packing AGENDA ITEM #8 AMOUNT 225.00 6.90 454.74 47.05~ 413.99 358.21 120.00 207.75 46.43 3,000.00 143.10 21.04 348.04 23.29 41.45 400.68 25.00 17.30 6.08 146.28 307.56 281.28 10,454.03 4,068.45 1,620.00 148.97 140.76 25.95 73 .17'-' 21.50 70.00 102.66 73.14 15.l4 90.08 658.74 742.00· 8.97 186.56 285.00 439.79 755.86 21.42 1.75 47.47 3-56. 35 257.40 2,014.84 407.78 482.59 216.94 1,130.41 40.19 "-" "I-2" WARRANT NO. IN FAVOR OF 26739 26740 ~ 41 2~42 26743 26744 26745 26746 26747 26748 26749 26750 26751 26752 26753 "_26_7_54 ' 26755 26756 26757 26758 26759 26760 26761 26762 " 267-63 ; '26'f64 26765 ? -""766 ~67 26768 26769 26770 -26771 ' 267'72 26773 26774 26775 26776 26777 26778 26779 26780 26781 . 26782 26783 26 11184 26T85 26786 26787 26788 26789 26790 ?t:191 ~92 "1-3" Larsen-Hogue, Electrical Supplies $ LA Scientific, Lab Supplies Judy Lee, Employee Mileage Los Angeles Technical Bookstore, Technical Manuals R. W. McClellan & Sons, Inc., Paving Materials McCoy Ford Tractor, Tractor Parts McMaster-Carr Supply Company, Tools Mahaffey Machine Company, Machining Marionvich Trawl Company, Trawl Equipment Mark Company, Raise Manholes Metropolitan Supply Company, Filters Mettler Instrument Corporation, Equipment Repair Mine Safety Appliances Company, Test Supplies Moore Systems, Electrical Supplies E. B. Moritz Foundry, Manhole Rings & Covers Motorola, Inc., Communication Equipment Musick, Peeler & Garrett, Special Labor Counsel National Chemsearch, Janitorial Supplies National Lumber, Building Materials City of Newport Beach, Water Nichols Engineering & Research, ACTS-JPL Testing Noland Paper Company, Paper Occidental College, Quarterly Trawl Orange County Boiler, Boiler Parts Orange County Chemical Company . Orange County Stamp Company, Rubber Stamps Orange_ Daily News, Publish Wage Rates Oreo Block Co., Inc. Building Materials Osterbauer Compressor Service, Compressor Parts Oxygen Service, Lab Supplies Pacific Telephone Company Parker Supply Company, Filters Peterson Company~ Equipment Repair Petroleum Dynamics, Compressor Parts Tom Ponton, Inc., Pump Parts Postmaster, Postage for Public Participation in Plant EIS Productool, Inc., Tools Rainbow Disposal Company, Trash Disposal Red Valve Company, Valves Robbins & Myers, Pump Parts Routh Transportation, Oil Removal Rucker Company, Incinerator Parts Ryan Herco, Valves Santa Ana Blue Print Company, Printing Santa Ana Electric Motors, Electric Motor Santa Ana Electronics, Electrical Supplies City of Seal Beach, Water Seal Black Company, Inc., Paving Materials Segal Associated, Inc., Blower Shepherd Machinery· Company, Caterpillar Parts Sherwin Williams Company, Paint Supplies ·Signal-Flash Company, Barricade Rental Sims Industrial Supply, Hardware Fred Sinasek, Employee Mileage AGENDA ITEM #8 AMOUNT 657.20 134.56 23.10 47.61 705.48 183.50 62.37 40.00 290.00 450.00 149.25 135.00 101.76 233.82 65.46 18.50 545.10 452.88 110.43 60.44 7,366.00 895.48 400.00 126.78 38.53 15.67 674.78 47.17 73.57·· 116.28 443.63 76.32 1,004.58 75.09 276.97 3,500.00 163.24' 64.00 204.13 1,524.02 240.44 78.10 369.58 39.64 78.16 53.66 9.68 21.94 121.78 1,098.82 735.36 94.50 172.73 41.79 "I-3" WARRANT NO. IN FAVOR OF AMOUNT 26793 ·, 26794 26795 26796 26797 26798 26799 26800 26801 26802 26803 26804 26805 26806 26807 26808 26809 26810 26811 26812 26813 26814 26815 26816 268l7 26818 26819 26820 26821 26822 26823 26824 '-· 268.25 26826 26827 26828 . ?6829 26830 26831 26832 26833 26834 26835 .26836 26837 26H38 '· 26'8 39 26840 "I-4" Singer Business Machines, Postage Meter Rental $ Southern California Edison Company South Orange Supply, Pipe Supplies Southern California Water Company, Water Sparkletts Drinking Water Corp., Bottled Water Speed E Auto Parts, Truck Parts Standard Concrete Material, Concrete Standard Oil Company of California, Oil, Gasoline & Diesel Star-Lite Barricade, Barricade Rental State Compensation Insurance Fund, Premium Deposit Sweetland Company, Pump Parts J. Wayne Sylvester, ~ir. of Finance, Petty Cash Reimb. T & H Equipment Co., Inc. Equipment Parts Bruce Taylor, Employee Mileage Taylor-Dunn, Equipment Parts _ Texas Water Utilities Association, Technical Manuals C. 0. Thompson Petroleum Co., Kerosene Tiernan's Office Equipment, Office Supplies Tony's Lock & Safe Service, Hardware Triangle Steel & Supply Company, Steel Truck Auto Supply, Inc., Truck Parts Union Oil Company of Calif., Gasoline United Auto Parts, Truck Parts United Parcel Service, Freight-Out United Reprographics, Printing . United States Elevator. Corp., Maintenance Agreement United States Equipment, Inc., Compressor Parts Utilities Supply Company~ Tools Valley Towing, Towing VWR Scientific, Lab Supplies Paul Vukich, Employee Mileage Arluss Walters, Employee Mileage John R. Waples, Odor Consultant Warren & Bailey Co., Inc., Hardware Waste King Universal, Equipment Maintenance Waukesha Engine Servicenter, Engine Parts Western Salt Company, Salt Western Wire & Alloys, Welding Supplies Westinghouse Electric Corp., Equipment Parts Thomas L. Woodruff, General Counsel World Travel Bureau, Air Fare Various Meetings Donald J. Wright, Employee Mileage John M. Wright, Employee Mileage Xerox Computer Services, Data Processing Xerox Corporation, Reproduction Services Zellar's Cycle, Equipment Parts Zodiac Paper Company, Blueprint Supplies J. Wayne Sylvester, Dir. of Finance, Advance to Directors for Monterey Conference 60.42 55,444.88 12. 04~ 4.39 83.11 683.71 105.44 1,175.94 210.20 14,ooo.oo 117.41 741.16 65.19 42. 42. 122.92 75.00 199.28 41.34 35.15 453.26 464.59 20.86 191.61 63.41 179.00 27.00 956.84 10.09 10. 00~ 134.18 13.95 22.20 228.70 190.55 111.30 195.85 54.12 985.58 37.00 2,733.50 725.20 23.94 ·24. 30 7' 3'75. 83 1,765.08 9.38 329.98 600.00 TOTAL JOINT OPERATING $ 2 0 ~~ ' 8 5 8 . 19 ~ AGENDA ITEM #8 "I-4" ,; ~ CAPITAL OUTLAY REVOLVING FUND WARRANTS WARRANT NO. IN FAVOR OF ~~23 26624 26625 26626 26627 26628 26629 26630 26631 26632 26633 26E?34 "1-5" Bud's Equipment, Tire Changer John Carollo Engineers, Engineering Services, ACTS, P2-20, Facilities Plan Daily Pilot, Bid Notice A-077 & PW-038 Donovan Construction Co., Contractor Pl-16 Eastman, Inc., Office Furniture Grillias, Pirc, Rosier, Alves, Architectural Services Pl-16 Hoagland Engineering Co., Contract Mgmt. Pl-16 McCoy Ford Tractor, Groundskeeping Equipment Post Brothers Construction, Used Crawler The Register, Bid Notice J-6-lC Southern Calif. Testing Lab, Testing Pl-16 Twining Laboratories, Testing Pl-16 TOTAL CAPITAL OUTLAY REVOLVING TOTAL JOINT OPERATING & CORF AGENDA ITEM #8 .AMOUNT $ 762.81 24,961.34 26.69 1,648,167.88 48lt. 31 253.86 12,078.54 821.50 ' 33,125.00 94.75 186.30 65.75 $1,721,028.73 $1,923,886.92 "I-5" DISTRICT NO. 1 OPERATING FUND WARRANTS WARRANT NO. IN FAVOR OF ~ AMOUNT 26597 Costa Mesa County Water District, Refund Permit Overpayment $ 2,055.50 26598 26599 26600 26601 26602 26603 26604 26605 26606 26607 26608 26609 26610 26611 26612 26613 "11-1" DISTRICT NO. 2 ACCUMULATED CAPITAL OUTLAY FUND WARRANTS IN FAVOR OF Bebek Company, Contractor 2-17-1 Chino Basin MWD, Grant Payment 2-14 County of Orange, Compaction Testing 2-16-1 & 2-17-1 Mark Dakovich, Inc., Contractor 2-17-2 J. Putnam Henck, A Corporation, Contractor 2-15 Lowry and Associates, Engineering Services, 2-14-3, 2-14-4, 2-14-5, 2-15, 2-16, 2-17-1 & 2-17-2 George Miller Construction, Contractor 2-16-1 The Register, Bid Notice 2-14-3 & 2-14-4 Southern California Testing Laboratory, Soils Testing 2-15, and 2-17-2 DISTRICT NO. 3 ACCUMULATED CAPITAL OUTLAY FUND WARRANTS IN FAVOR OF $ 46,794.90 36,830.00 252.79 5,250.00 14,224.94 142,949.70 229,683.46. 197.50 282.18 $ 4 7 6 ' lJ 6 5 • 4 '7 ......,. Boyle Engineering, Engineering Services 3-18, 3-20-1, 3-20-2 $ County of Orange, Compaction Testing 3-18 & 3-20-1 2,375.00 582.22 61, 551. 50 2,938.00 66.15 395,879.40 Mike Prlich & Sons, Contractor 3-19 Smith Emery Company, Pipe Testing 3-20-1 & 3-20-2 Southern California Testing Laboratory, Soils Testing 3-19 Sully-Miller Contracting Company, Contractor 3-20-1 A.G. Tutor Co., Inc & N.M. Saliba, Contractor 3-18, 3-20-2 3-21-1 AGENDA ITEM #8 352,516.14 $815,908.41 "11-1" WARRANT NO. DISTRICT NO .. 5 OPERATING FUND WARRANTS IN FAVOR OF 26614 Rewes-Schock, A Joint Venture, Contractor 5-14-R6 DISTRICTS NOS. 5 & 6 SUSPENSE FUND WARRANTS IN FAVOR OF 26621 Portigal & Hammerton, Legal Fees 5-19 26622 F. T. Ziebarth Company, Contractor PW-041 "I 1-2" AGENDA ITEM #8 AMOUNT $ 7,200.00 $ 253.00 6,660.00 $ 7,653.00 "Il-2" DISTRICT NO. } OPERATING FUND WARRANTS WARRANT NO. IN FAVOR OF 26615 State of California, Processing Fee, Annexation 37 26616 26617 26618 26619 26620 "III" FACILITIES REVOLVING FUND WARRANTS IN FAVOR OF Boyle Engineering, Engineering Services 7-6-7, 7-6-8, 7-6-9 County of Orange, Compaction Testing 7-6-6 McGuire Construction, Contractor 7-6-6 Rogers & Davies, Contractor 7-6-7 Smith Emery Company, Pipe Testing 7-6-7 AGENDA ITEM #8 $ ~ AMOUNT 85.00 $ 17,447.00 172.97 88,783.20 74,923.20 312.00 $181,638.37 $181,723.37 "III" • MAYOR Phillip E. Cox COUNCIL MEMBERS Barb3ra M. Audley William S. Brown Thomas G. Homr1ghausen Charles E. Sylvia CITY MANAGER Michael A. Graziano .... --• bf August 6, 1975 Bruce E. Witcher, Senior Engineer Orange County Sanitation District No. 3 P. 0. Box 8127 Fountain Valley, California 92709 Dear Mr. Witcher: The City of Los Alamitos has established by Code (Section 18-22 et al) various classes of Public Works Permits. In accordance with the City's Code, a. Class "C" permit shall be issued on this Westside Relief Sewer Project. Under the terms of the permit, the City shall collect for any cost incurred by the City for engineering re- views and inspection. Engineering Review time for this Project is estimated at Nominal inspection for a 4 month duration esti~ated at + 20% $ 2,500.00 2,200.00 $ 4,700.00 940.00 $ 5,640.00 A deposit of $5,640.00 must be placed with the issuance of a Public Works Permit to cover anticipated costs for the project. I realize that the project has already begun, so resolution of this matter should be forthwith, as the contractor is operating without a permit in the City. Sincerely, CITY OF LOS ALAMITµ· -~· /?~ I I / /f ' //' I , , I/} I u# , ,/Vt/~~ Michael 'A. Grazi~mo / City Manager ........ J/l)J l\a/e//a A1 1elllil! ·Box 1../1 · Lo.'i Alamitos. Ca/ffiJmia 90120 · teleplumes: lJJ, 43/-353!>. 114 821-H!JlO "IV" AGENDA ITEM #27 "IV" a # l RESOLUTIONS AND SUPPORTING DOCUMENTS Au~ust 13, 1975 -7:30 P.M . . '• RESOLtrrION NO. 75-111 AWARDING JOB NO. J-6-lC A RESOLUTION OF THE BOARDS.OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11 OF ORANGE COUNTY, CALIFORNIA, AWARDING CONTRACT FOR TILTING DISC CHECK VALVES FOR THE ADDITIONAL PUMPING FACILITIES AT TI-IE OCEAN OUTFALL PUMPING STATION, PLANT NO. 2, HUNTING10N BEACH,' CALIFORNIA, JOB NO. J-6-lC • * * * * * * * * * * * * * * The Boards of Directors of Cotmty Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the written recomniendation this day submitted to the Boards of Directors by the Districts' Chief Engineer that award of contract be made to VALVES & PRIMER CORPORATION for TILTING DISC CHECK VALVES FOR THE ADDITIONAL PUMPING FACILITIES AT THE OCEAN OUTFALL PUMPING STATION, PLANT NO. 2, ~ HUNTINGTON BEACH, CALIFORNIA, JOB NO. J-6-lC, and the bid tabulation and proposal submitted for said work are hereby received and ordered filed; and, Section 2. That the contract for said Job No. J-6-lC be awarded to Valves & Primer Corporation in the total amotn'lt of $68,480.24, in accordance with the terms of their bid and the prices contained therein; and, Section 3. Th.at the Chairman and the Secretary of District No. 1 acting for itself and on behalf of Districts Nos. 2, 3, 5, 6, 7 and 11, are hereby authorized and directed to enter into and sign a contract with said contractor for said work pursuant to the provisions of the specifications and contract documents therefor, in·form approved by the General Counsel. PASSED AND ADOPTED at a regular meeting held August 13, 1975. "A-1" AGENDA ITEM #9(A) -ALL DISTR~CTS "A-1" Contract For: B I D T A B U L A T I 0 N SHEET Date July 22, 1975 -11:00 A.M. TILTING DISC GIECK VALVES FOR THE ADDITIONAL PUMPING FACILITIES AT THE OCEAN OlJfFALL PUMPING STATION. PLANT NO. 2, HUNTINGTON BEAOI, CALIFORNIA JOB NO. J-~-lC Engineer's Estimate $72,000.00 CONTRACTOR TOTAL BID l. Valves & Primer Corporation Schaumburg, Illinois 2. 3. 4. 5. 6. 7. 8. 9. 10. "A-2" AGENDA ITEM #9(A) -ALL DISTRICTS' $68,480.24 "A-2" B I D T A B U L A T I 0 N Date: August 5 ,· 19 75 11 :00 a.m. Contract for: BIDDER 1. Orange County Steel 1314 Lemon Street Anaheim 2. Key Metals, Inc. 902 ·E. Santa A.Ila Blvd. Santa Ana SALE OF SCRAP METAL SPECIFICATION NO. S-015 FERROUS METAL -TON $33. 33 (a) 30.10 NON-FERROUS METAL -LB. $.20 • 2726 (b) Specifications were also sent to the following firms: A & M Metal Salvage Co., 2323 W. 5th Street, Santa Ana Anaheim Fullerton Scrap Iron & Metal, 131 W. Conunercial, Anaheim Bob Baumgardner, 516~ -35th Street, Newport Beach Industrial Surplus and Supply, 1680 Superior, Costa Mesa Rainbow Disposal, P. 0. Box 1026, Huntington Beach Steverson Brothers, Box 335, Htmtington Beach Submarine Engineering Associates, 512 -31st Street, Newport Beach (a) It is recommended that award for Ferrous Metal be made to Orange County Steel, the highest and best bidder. (b) It is reconunended that award for Non-Ferrous Metal be made to Key Metals, Inc., the highest and best bidder. ,.'{ t. 'j, , ' • i ( ' • • 'I. -/ /, "-""' Roy Pendergraft Senior Facilities Supervisor "B" AGENDA ITEM #9(c) -ALL DISTRICTS "B" COUNTY SANITATION~DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 • CHANGE ORDER Page one of two C. O. NO. 5 ------~~~~~~---~-- :ONJRACTOR:oonoyan Construction Co; of Minnesota DATE __ ~~A_u_g_u_st ___ 1~3_.__,;...19_7~5;._.~~--- IOB: 46-MGD Activated Sludge Plant at Reclamatfon Plant No. 1 -Job No. Pl-16 Amount of this Change Order (<JmlX) (DEDUCT) $ 15'017. 64 In accordance with contract provisions, the following changes in the contract and/or :ontract work are.hereby authorized and as compensation therefor, the following additions to or ~eductions from the contract price are hereby approved. \ REFERENCE: Miscellaneous District and Contractor correspondence' attached to file copy of change order ADD: 1. Lowering ·valve In Ward Street to level of new paving 2. Installation of additional foundation.bedding mat~rial under 60" RCP I nfl uen t pipe and cost of rea 1 i gnment of 60 11 RCP near ·the effluent diversion structure · 3. Revisions and addi~lons to electrical system 4. Addltional manhole on pump station wet well ·s. Additional manhole on f.loor slab of blower building 6. Addltlonpl reinforcing steel to.step•feed meter recesses for struc~ural soundness of aerator· 7. Positioning change of post-tension cables for digester dome 8. Revisions to clarifier outlet box necessitated by change. In grace 1 i ne DEDUCT: 1. Revision in types of joints for the steel suction and discharge pipe In the return sludge pump station 2. Deletion of painting of walls and ceiling of blower building basement, thickener gallery and clarifier pi pe gil 1 le ry 3. Revision of slide g~te detail at existing clarlflers 4. Deletion of additional protective ~eating on ch~nnel pipe supp.orts and brackets and aerator di ff users be low roof level ADD $. 1,370.00 ADD 4,983.50 ADD ADD ADD ADD ADD ADD 3,.195.86 1 '500. 00 200.00 1 ,282.00 1,960.00 1 '500. 00. TOTAL ADD $15,991.36 DEDUCT $10,700.00 DEDUCT 9,609.00 DEDUCT 1,500.00 DEDUCT 9,200.00 TOTAL.DEDUCT $31,009.00 TOTAL DEDUCT THIS CHANGE ORDER 15,017.64 "C-1" AGENDA ITEM·#9(n) -ALL DISTRICTS "C-1" "-"' COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -. 10844 ELLIS AVENUE FOUNTAIN VAtLEY, CALIFORNIA 92708 CHANGE ORDER Page Two of Two c.o. NO. 5 CONT_RACTOR: Donovan Construction Co. of Minnesota DATE 'August 13' 1975 JOB: 46-MGD Activated Sludge Plant at Reclamation Plant No. 1 -Job No. Pl-16 TIME EXTENSION: There is no additional time granted for this change order. Board authorization date: August 13, 1975 By.._,.. Consulting Engineer By __________________________________ __ Contractor Original Co~tract Price $ 29,876,000.00 Prev. Auth. Changes $ ______ 12~0_1_2.~5_0 __ ~--- This Change ~ (DEDUCT) $ ____ (~15_,_01~7_.6_4~) ____ _ Amended Contract Price $ 29,861,994.86 Approved: COUNTY SANITATION DISTRICTS of Orange County, California By ______ _. _______________________ __ Chief Engineer "C-2" AGENDA ITEM #9(n} -ALL DISTRICTS "C-2" "D" RESOLUTION NO. 75-112-2 APPROVING AWARD OF CONTRACT NO. 2-14-3 A RESOLlITION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY, CALIFORNIA, APPROVING AWARD OF SANTA ANA RIVER INTERCEPTOR SEWER (IN LA PALMA AVENUE FROM GROVE STREET TO IMPERIAL HIGHWAY) AND SOUTH SANTA ANA RIVER INTERCEPTOR CONNECTOR (IN IMPERIAL HIGHWAY, FROM 300' SQUIB OF SANTA ANA CANYON ROAD TO LA PALMA AVENUE), REACHES 2, 3 & 4, CONTRACT NO. 2-14-3 * * * * * * * * * * * * * The Board of Directors of County Sanitation District No. 2 of Orange Cotmty, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the written recommendation this day submitted to the Board of Directors by Lowry & Ass-0ciates, District's Engineers, and concurred in by the Chief Engineer, that award of contract be made to JOHN A. ARTUKOVICH SONS, INC. for SANTA ANA RIVER INTERCEPTOR SEWER (IN LA PALMA AVENUE FROM GROVE STREET TO IMPERIAL HIGHWAY). AND SOlITH SANTA ANA RIVER INTERCEPTOR CONNECTOR (IN IMPERIAL HIGHWAY, FROM 300' SOUTH OF SANTA ANA CANYON ROAD TO LA PALMA AVENUE), REACHES 2, 3 & 4, CONTRACT NO. 2-14-3, tabulation of bids and the proposal for said work, are hereby received and ordered filed; and, Section 2. That award of contract to John A. Artukovich Sons, Inc. in the total amount of $3,814,462.00, in accordance with the terms of their bid and the prices contained therein, be approved; and, Section 3. That the General Manager be authorized to establish the effective award date for said contract upon receipt of grant approval from the State Water Resources Control Board for said project; and, Section 4. That the Chairman and the Secretary of the District are hereby authorized and directed to enter into and sign a contract with said contractor for said work pursuant to the provisions of the specifications and contract documents therefo~; and, Section S. 'Ibat all other bids received for said work are hereby rejected, ~ and that all bid bonds be returned to the unsuccessful bidders. PASSED AND ADOPTED at a regular meeting held August 13, 1975. AGENDA ITEM #9(J) -DISTRICT 2 II D" , BID TABULATION SHEET F-,ineer's Estimate: ~lt. #1 -$3,815,183.00 Alt. #2 -$3,261,227.00 Date July 22, 1975 -11:00 A.M. Contract For: S_ANTA mA RIVER INTERCEPTOR SEWER, FROM GROVE STREET TO IMPERIAL HIGiWAY AND SOlITH SANTA ANA RIVER INTERCEPTOR CONNECTOR, FROM 300 1 S.O. SANTA ANA CANYON ROAD. TO LA PALMA AVENUE, REACHES 2, 3 & 4 CONTRACT NO'. 2-14-3 CONTRACTOR 1. John A. Artukovich Sons, Inc. Paramount 2. S. S. Zarubica ·Sun Valley 3. A. G. Tutor Co., Inc. and N. M. Saliba Company North Hollywood ..,, 4. Mark Dakovich, Inc. and Mark Dakovich, an individual Brea 5. Kordick & Rados, a joint venture Santa Ana 6. Sully-Miller Contracting Company Long Beach 7 • Bebek Co. and L. H. Woods & Sons, Inc. Irvine 8. 9. 10. 11. ALTERNATE NO. 1 ALTERNATE NO. 2 $3,814,462.00 $3,581,721.00 $3,860,391.74 $3,593,154.08 $4,396,848.00 $4,229,931.00 $4,477,847.00 $4,427,495.00 $4,652,703.00 $4,389,927.00 $4,693,346.00 $4,462,544.00 $4,974,427.00 $4,684,556.00 "E" AGENDA ITEM #9(J) -DISTRICT1 "E" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN. VALLEY, CALIFORNIA 92708 CHANGE ORDER PAGE 1 OF 2. J. Putnam Henck, A Corp. , and ONTRACTOR: Henck Pro, A Joint Venture C.O. NO. 1 ---------------------.-.--0 ATE August 7, 1975 ----~--~--------------~--- OB: __________ Y_o_r_b_a __ L1_·n_d_a __ P_um_,_p_S_t_a_t_i_o_n~,_C_o_n_t_r_a_c_t_N_o __ ._2_-_1_s ________________________ ~----------- Amount of this Change a·rder (ADD) timl1M~l) $ 7,500.00 In accordance with contract provisions, the following changes in the contract and/or :ontract work are hereby authorized and as compensation therefor, the fol lowing additions to· or leductions from the contract price are hereby approved. REFERENCE: Contractor's letters of May 27, 1975; June 26, 1975;· and July 14, 1975 and to the District's letters of June 4, 19 75 and July 29, 19 75. ADD: 1. · For installation of 30" ductile iron. force main from the valve vault of the ptllllp station at the curve ~. For.. additional work required for realignment of the 24n VCP DEDUCT: 1. For change in size of the manhole cover for the wet well . ADD DEDUCT Extension of Contract Time The Contractor is hereby granted an extension for the above work . TITTAL ADD TITTAL TIME EXTENSION "F-1" AGENDA ITEM #9(L) -DISTRICT 2 4,901.00 '• 3, 599·. 00 $8,500.00 ~ 1!000.00 $1,000.00 $7,500.00 15 Calendar Da~ 15 Calendar Days "'-1 I "F-1" · COUNTY SANITATION. DISTRICTS OF ORANGE COUNTY P·. O. BOX 8127 -. 10844 ELLIS AVENUE FOUNTAIN VAtLEY, CALIFORNIA 92708 fHANGE ORDER C. 0. NO. 1 PAGE 2 OF 2 J. Putnam Henck, A.Corp., and :o~ACTOR: Henck Pro. A Joint Venture ------------------------0 ATE August 7, 1975 ----------~--------------- JOB: __________ Y~o~r~b~a,___L~in~d~a---.P~umo .... ~S~t~a~t~i~o~n~·~C~o~n~t~r~a~ct~. ~N~o~.__.2_-~15:;.._ ______________________________ ;..._ __ Sununary of Contract Time Original Contract Date Original Contract Time Original Completion Date Time Extension This Change O_rder .Total Extension of Contract Time Revised Co~tract Time · Revised Completion Date .. Board authorization date: August 13, 1_975 By "-""' Consulting Engineer By ____________________________________ _ Contractor Original CoQtract Price Prev. Auth. Changes This Change (ADD) (EKE~KI) Amended Contract Price Approved: · September 26, 19 75 360 Calendar Days · Sept emb':er 21 , 19 7 5 15 Calendar Days 375 Calendar Days October 6, 19 75 October 6, 19 75 $ 671, 146.00 $ 0.00 $ 7,500.00 $ 6 7 8, 646 . 00 COUNTY SANITATION DISTRICTS of Orange County, California .. By ______ ~------------------------Chief Engineer "F-2" AGENDA ITEM #9CL) -DISTRICT 2 "F-2" COUNTY SANIJATION DISTRICTS OF ORANGE COUNTY P. O. BOX· 8127 -10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER . . PAGE ·1 OF 2 C.O. N0. ____ ~1--~~~~~~---- :0NJRACTOR: Mark Dakovich, Inc. DATE AtJgust 7, 1975 Carbon Canyon-Palm Drive Interceptor Sewer, Reach 2, From Carbon Canyon iOB: Channel to Kraemer Boulevard, Contract No. 2-17-2 Amount of th is Chang·e Order (ADD) (Dal).~ $ S,250.00 In accordance with contract provisions, the following changes in the co~tract and/or :oAt~act work are hereby authorized and as compensation therefor,. the following ~dditions to or Jeductions from the contract prici are hereby approved. REFERENCE: Contractor's letter of July 29, 1975 and District inspection reports. ADD: 1. For supporting of water fines with a concrete -beam for Stations 163+25, 166+35, F.H. Crossing 137+6·3, & 174~60 at a pre~iously determined price of $350.00 2. ·per suppo7t For sewer pipe support at the following stations: 167+40, 174+10, 174+40. 181+42, & 188+00 at a previously determined price of $350.00 per support For modifying a manhole base at Station 160+43 so that a connection shown on the plans could be made 4. For removal and replacement of curb and gutter from Station 182+75 to 183+05 shown inccrrectly · qn the plans and protruding into the construction area . 5~ 6. For concrete pads around manholes in the area where Palm Avenue was removed. $300.00 each for station 186+25 and 188+00 For encasement of the sewer in the vicinity of the Metropolitan Water Dis.frict line at Station 181+52 16 yards at $50/yard Taf AL ADD "G-1" AGENDA ITEM #9(M)(l) -DISTRICT 2 $1,400.00 1,750.00 400.00 300. 00 600.00 800.00 $5,250.00 "G-1" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN VA~LEY, CALIFORNIA 92708 CHANGE ORDER C.O. NO. 1 PAGE 2 OF 2 ------------~---------co "1"' RAC TOR: Mark Dakovich, Inc. DATE August 7, 1975 Carbon Canyon-Palm Drive Interceptor Sewer, Reach 2, From Carbon Canyon JOB: Channel to Kraemer Boulevard, Contract No. 2-17-2 No extension of time this ch~nge order Board authorization date: August 13, 1975 By·...,. Consulting Engineer By-------------------------------------Contractor Original Contract Price $ 539,462.00 Prev. Auth. Changes $ _______ 0_._00 ______ ___ This Change (ADD) (~K~~II) $ 5,250.00 ----.;.....~~~----- Amended Contract Price $ 544, 712.00 Approved: COUNTY SANITATION DISTRICTS of Orange County, California By ______________________________ __ Chief Engineer "G-2" AGENDA ITEM #9(M)(l) DISTRICT 2 · .".G-2"' COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN. VALLEY, CALIFORNIA 92708 CHANGE ORDER C.O. N0. ___ 2 ________ ~~--~.-...- :ONT.RAC TOR: Mark Dakovich, Inc. DATE August 7, 1975 Carbon Canyon-Palm Drive Interceptor Sewer, Reach 2, JOB: ___________ F_r_o_m __ C_ar_b_o_n~C_a_ny_o_n __ C_h_a_n_n_c_l_t_o~K_r_a_e_m_er~B_o_u_l_c_v_a_rd~,:.--C_o_n_t_r_a_ct~N-o_.~2--_1_7-_2~~~----~~ Amount of this Change Order ~ {DEDUCT) $ 4,124.00 In accordance with co~tract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. ADJUSTMENT OF ENGINEER'S QUANTITIES ADD: - Item Change Est'd-Quantities NQ. Unit From · To L. F. 4,700 4, 710 L.F. 444 386 3oard authorization date: August 13, 1975 By ----------------------------------~ Consulting Engineer By ------------------------------------Contractor Difference 10 @ 98.00/L.F. 980.00 58 @ 88.00/L.F. 5, 104. 00. TOfAL DEDUCT $4,124.00 Original Contract Price Prev. Auth. Ghanges $ S,250.00 This Change (>A~ (DEDUCT) $ 4,124.00 Amended Contract Price $ 540,588.00 Approved: COUNTY SANITATION DISTRICTS OF Orange County, California . . By ----------------------~--------~ Chief Engineer II H" AGENDA ITEM .#9 (M)_(2) DISTRICT 2 "H" . .. I COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN. VALLEY, CALIFORNIA 92708 CHANGE ORDER C.O. N0. _______ 3 ______________ ~ CONTRACTOR: Mark Dakovich, Inc. DATE August 7, 1975 Carbon Canyon-Palm Drive Interceptor Sewer, Reach 2, JOB: From Carbon Canyon Channel to Kraemer Boulevard, Contract No. 2-17-2 Amount of this Change o·rder ~ i~l5Ci~l~ $ o.oc In accordance with contract provisions, the following changes in the contract and/or .contract work are hereby authorized ind as compensation therefor, the fo11QV./ing additions to or deductions from the contract price are hereby approved. Extension of Contract Time The Contractor is hereby ·granted an extension of time for repair of damage caused by inclement weather Summary ·of Contract Time Original Contract Date Original Contract Time Original Completion Date .Time Extension This Change Order Total Extension of Contract ·Time Revised Contract Time. Revised Comp1etion Date Original TOI'AL TIME EXTENSION Contract Price Prev. Auth. Changes This Change ~w ~~~fXgJX«} Amended Contract Price Board authorization date: Augu~t 13, 1975 Approved: $ $ $ $ 21 Calendar Days 21 Calendar Days .. December 26, 1975 180 Calendar Days JWle 24, 19 75 21 Calendar Days 21 Calendar Days 201 Calendar Days July 15, 1975 539,462.00 1. 126. 00 0.00 540,588.00 COUNTY SANITATION DISTRICTS OF Orange County, Ca 1 i forn i" By--.,---------------~--~-:---~-------Con s u 1 ting Engineer By-------------------------~~-------Ch i cf Engineer By ___________________________________ _.__ Contractor II I II AGENDA ITEM #9(M)(3) -DISTRICT 2' . II I II . r RESOLUTION NO. 75-113-2 ACCEPTING CONTRACT NO. 2-17-2 AS COMPLETE A RESOLUTION OF TI1E BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY, CALIFORNIA, ACCEPTING CONTRACT NO. 2-17-2 AS COMPLETE AND APPROVING FINAL CLOSEOUT AGREEMENT * * * * * * * * * * * * * * The Board of Director~ of County Sanitation District No. 2 of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the contractor, Mark Dakovich, Inc. has completed the construction in accordance with the terms of the contract for CARBON CANYON-PALM DRIVE INTERCEPTOR SEWER, REACH 2, FROM CARBON CANYON CHANNEL TO KRAEMER BOULEVARD, CONTRACT NO. 2-17-2, on the 15th of July, 1975; and, Section 2. That by letter, Lowry & Associates, District's engineers, have recommended acceptance of said work as having been completed in accordance with the terms of the contract; and, Section 3. Tiiat the Chief Engineer of the Districts has concurred in said engineer's recommendation, which said recommendation is hereby received and ordered filed; and, Section 4. That Carbon Canyon-Palm Drive Interceptor Sewer, Reach 2, from Carbon Canyon Channel to Kraemer Boulevard, Contract No. 2-17-2, is hereby accepted as completed in accordance with the terms of the contract therefor, dated the 26th of December, 1974; and, Section 5. Tilat the Chairman of the District is hereby authorized and directed to execute a Notice of Completion therefor; and, Section 6. That the Final Closeout Agreement with Mark Dakovich, Inc. setting forth the terms and conditions for acceptance of Carbon Canyon-Palm Drive Interceptor Sewer, Reach 2, from Carbon Canyon Channel to Kraemer Bouleva!d, Contract No. 2-17-2, is hereby approved;and, "J-1" AGENDA ITEM #9(N) -DISTRICT 2 "J-1" ... Section 7. That the Chairman and the Secretary of the Board of Directors are hereby authorized and directed to execute said agreement on behalf of the District. PASSED AND ADOPTED at a r~gular meeting held August 13, 1975. AGENDA ITEM #9(N) -DISTRICT 2 II K" RESOLUTION NO. 75-114-2 ACCEPTING CONTRACT NO. 2-18 AS COMPLETE A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY, CALIFORNIA, ACCEPTING CONTPACT NO. 2-18 AS COMPLETE AND APPROVING FINAL CLOSEOUT AGREEMENT * ~ * * * * * * * * * * The Board of Directors of County Sanitation District No. 2 of Orange County, California, \ DOES HEREBY RESOLVE, DETERMINE AND ORDER: < • Section 1. 1bat the contractor, S. S. Zarubica, has completed the construction in accordance with the terms of the contract for CARBON CANYON INTERCEPTOR SEWER, CONTRACT NO. 2-18, on the 30th of June, 1975; and, Section 2. That by letter, Lowry & Associates, District's engineers, have recommended acceptance of said work as having been completed in accordance with the terms of the .contract; and, Section 3. That the Chief Engineer of the Districts has concurred in said engineer's recommendation, which said recommendation is hereby received and ordered filed; and, Section 4. That Carbon 'Canyon Interceptor Sewer, Contract No. 2-18, is hereby accepted as completed in accordance with the terms of the contract therefor, dated the 27th of June, 1974; and, Section 5. That the Chairman of the District is hereby authorized and directed to execute a Notice of Completion therefor; and, Section 6. That the Final cioseout Agreement with S. S. Zarubica setting forth the terms and conditions for acceptance of Carbon Canyon Interceptor Sewer, Contract No. 2-18, is hereby approved; and, Section 7. That the Chairman and the Secretary of the Board of Directors are hereby authorized and directed to execute said agreement on behalf of the District. PASSED AND ADOPTED at a regular meeting held August 13, 1975. AGENDA ITEM #9(0) -DISTRICT 2 II K" "L II RESOLUTION NO. 75-115-2 AUTHORIZING ACCEPTANCE OF EASEMENT DEED FROM CITY OF ANAHEIM A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY, CALIFORNIA, AUTHORIZING ACCEPTANCE OF EASEMENT DEED FROM CITY OF ANAHEIM IN CONNECTION WITH CONTRACT NO. 2-7 * * * * * * * * * * * * 1he Board of Directors of County Sanitation District No. 2 of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That certain Easement Deed dated June 17, 1975, wherein a permanent easement in the vicinity of Miraloma Way and Sunshine Way for sanitary sewer purposes is granted to County Sanitation District No. 2, is hereby accepted from the City of Anaheim; and, Section 2. That the real property over which said easement is granted is more particularly described and shown on Exhibits "A" and "B", attached hereto and made a part of this resolution; and, Section 3. That said easement is granted in connection with the Atwood Sub-trunk Sewer, Contract No. 2-7; and, Section 4. That said Easement Deed is accepted at no cost to the District. PASSED AND ADOPTED at a regular meeting held August 13, 1975. AGENDA ITEM #9(Q) -DISTRICT 2 "L" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER A. G. Tutor Co., Inc. & N. M. Saliba Company, C.O. N0·--1-3--------~ CONTRACTOR: ____ a_Joint Venture DATE ______ A_u_gus __ t_l_3~, __ 1_9_7_S ____ __ JOB: __________ Kn_o_t_t __ I_n_t_e_r_c_ep_t_o_r~,'--R_e_a_c_h_4~,-C_o_n_t_r_a_c_t __ N_o_._3_-_1_8 ____________________________ ___ Amount of this Change Order (ADD) ~ $ 8,789.55 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized· and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. REFERENCE: General Counsel's l~tter of May 14, 1975 and City of Westminster's letter of May 19, 19 75. ADO: For reconstruction of intersection of Westminster and Goldenwest after the rupture of the City of Westminster water main at-this location on May io & 11, 1975, as directed by the District. TafAL ADD. Origin~) Contract Price Prev. Auth. Changes This Change (ADD) ~~ Amended Contract Price Board authorization date: August 13, 1975 Approved: $8,789.SS $8,789.SS $ 4,334,412.00 $ lS0,104.98 $ 8, 789. SS $ 4,493,306.53 COUNTY SANITATION DISTRICTS OF Orange County, California By ------------------------------------Consulting Engineer By------------------~--~---------By -----------------------------------Ch i e f Engineer. Contractor "M" AGENDA ITEM #9(R)(l) -DISTRICT 3. "M" r COUNTX SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 81~7 -· 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER • ~ A. G. Tutor CQ., Inc. & N. M. Saliba· Company, C.O. NO. 14 ------------------------CONTRACTOR: a joint venture 0 ATE August 7, 1975 --------------------------~ JOB: __________ K_n_o_t_t __ In_t_e_r_c_e_p_t_o_r~, __ Re_a_c_h __ 4_, __ ·c_o_n_tr_a_c_t __ N_o_. __ 3_-_1_8 ______________________ ~------------ Amount of this Change Order (ADD) (ti~titj~~) $ 2, 338. 29 In accordance with contract provisions, the following changes in the contract and/er contract work are hereby authorized •nd as compensation therefor, the following additions to or deductions from the contract price are hereby approved. REFERENCE: Inspection Reports from June 16 to J\IDe 27, 1975 and Contractor's letters to District dated June 17, 1975 and June 27, 1975. ADD: 1. ... ' For the removal of an abandoned 30" CMP, concrete headwall,, and other debris in the intersection of Edwards and Westminster in order to construct the 48" siphon at that location For the removal c.f concrete encasement on the Districts existing 60n Millcr~Holder Trunk Se\ver in order ·to place portions of the 48" siphon at Edwards and Westminster TOTAL 0 ADD Original Contract Price Prev. Auth. Changes This Change (ADD) ~ Amended Contract Price Board authorization date: August 13,, 1975 Approved: 1,284.72 1,,053.57 $2,338.29 $ 4,334,412.00 $ 158,894.53· $ 2,,338.29 $ 4,,495,644.82 COUNTY SANITATION DISTRICTS OF Orange County, Ca 1 i forn i <1 By-------------------------------------Consulting Engineer By ___________________________________ __ By---------------------------~-----Ch i e f Engineer Contractor "N" AGENDA ITEM #9(R)(2) DISTRICT 3' "NII COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -.10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER A. G. Tutor Co., Inc. & :ONTRACTOR: N. M. Saliba Company C.O. N0. _____ 1~~---------~~ DATE August 7, 1975 -----------~------------------ JOB: Westside Relief Interceptor, Reaches 25, .26 and Portion of 27, Contract No. 3-21-1 Amount of this Change Order (ADD) ~ $ 11,466.14 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized· C4nd as compensation therefo.r, the following additions to or deductions from the contract price are hereby approved. REFERENCE: City of Los Alamitos_ request and letter from Contractor dated July 30, 1975. ADD:. At the intersection of Los Alamitos Blvd. and Katella .fer· the removal and replacement of median curbs and medians, temporary construction of detours in the median area, the removal of all temporary work, modification of signals and the additional electrical work involved and the restoration of the intersection to its original condition as requested by the City. Work is to be perfonned in order to minimize the effect of.construction in this area and to insure a near normal flow of traffic. This work is over and above· detour work specified urider this contract. Plans for this work are to be prepared by the City TOI'AL ADD Origin~l Contract Price Prev. Auth. Changes This Change (ADD) (~ Amended Contract Price Board authorization date: August 13, 1975 Approved: .. $11,466.14 •. $11,466.14 $ 1,416,.448.00 $ ____ o_._o_o __ _ $ 11,466.14 ______ .__ ________ ~ $ 1, 427, 914.14 ___ _ COUNTY SANITATION DISTRICTS OF Orange County, Californi2 By -------------------------.~--~------Cons u 1 ting Engineer By ------------------------------------ By --------------------------~----__... Chief Engineer. Contractor "O" AGENDA ITEM #9(s) DISTRICT. 3 ." O" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX s1i7 -· 10844 ELLIS AVENUE FOUNTAJN VALLEY, CALIFORNIA 92708 CHANGE ORDER • C.b. N0. ___ 1 __________________ __ DNnfACTOR: F. T. Ziebarth Company August 7, 1975 --------~~~------~-----------------------Eccentric Plug Valve Installation, Pressure Trunk "B" DB: ____________ n1_·s_t_r_i~c_t~s.._..S._&..__.6~.__,Sp~c~c~1~·f~i~c=a~t~i~o~n.__N~o~·--P\~~--~0~4~1~----------------~------------~------ Amount of this Change Order ~ ~ $ o. 00 In accordance with contract provisions, the following changes in the contract and/or· ontract work are hereby authorized and as compensation therefor, the following additions to or eductions from the contract price are hereby approved. Extension of Contract Time Tile Contractor is hereby granted an extension of time in ·order that the District may coordinate the activities of its crew for the purpose of byp~sing ·sewage Suinmary of Contra~t Time Original Contract Date ~ Original Contract Time Original Completion Date Time Extension This Change Order Total Extension of Contract Time· Revised Contract Time Revised Completion Date oard authorization date: August 13, 1975 TOTAL TIME EXTENSION Original Contract Price Prev. Auth. Changes This Change ~tAA ~~ Amended Contract Price App roved: 5 Calendar Days 5 Calendar Days May 29, 1975 30 Calendar Days June 28,, 1975 5 Calendar Days· 5 Calendar Days 35 Calendar Days July 3, 1975 $ 7, 400. 00 $ ____ o_._o_o~---~--- $ o. 00 --------~----~--- $ 7,400.00 COUNTY SANITATION DISTRICTS OF Orange County, California y_ Consulting Engineer y _________________________________ ~---. By--------------------~~~~~~---Ch i e f Engineer Contractor II P" . AGENDA ITEM #9(r) -DISTRICTS s· & 6 II P" "Q" RESOLUTION NO. 75-116 ACCEPTING SPECIFICATION NO. PW-041 AS COMPLETE A RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 5 AND 6 OF ORANGE COUNTY, CALIFORNIA, ACCEPTING ECCENTRIC PLUG VALVE INSTALLATION, PRESSURE TRUNK "B", DISTRICTS 5 & 6, SPECIFICATION NO. PW-041, AS COMPLETE AND APPROVING FINAL CLOSEOUT AGREEMENT * * * * * * * * * * * * * * * * The Boards of Directors of County Sanitation Districts Nos. 5 and 6 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: \ . Section 1. That the contractor, F. T. Ziebarth Company, has completed the construction in accordance with the terms of the contract for ECCENTRIC PLUG VALVE INSTALLATION, PRESSURE TRUNK "B", DISTRICTS 5 & 6, SPECIFICATION NO. PW-041, on the 3rd of July, 1975; and, Section 2. That the Chief Engineer has recommended acceptance of said work as having been completed in accordance with the terms of the contract, which said recommendation is hereby received and ordered filed; and, Section 3. That Eccentric Plug Valve Installation, Pressure Trunk "B", Districts 5 & 6, Specification No. PW-041, is hereby accepted as completed in accordance with the terms of the contract therefor, dated the 29th of May, 1975; and, Section 4. That the Chairman of District No. 5 is hereby authorized and directed to execute ~ Notice of Completion therefor; and, Section 5. That the Final Closeout Agreement with F. T. Ziebarth Company setting forth the terms and conditions for acceptance of Eccentric Plug Valve Installation, Pressure Trunk "B", Districts 5 & 6, Specification No. PW-041, is hereby approved; and, ~ection 6. That the Chairman and the Secretary of the Board of Directors of District No. 5 are hereby authorized and directed to execute said agreement on behalf ·of itself and District No. 6. PASSED AND ADOPTED at a regular meeting held August 13, 1975. AGENDA ITEM #9(u) -DISTRICTS 5 & 6 II Q" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE ·FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER C.O. NO. 2 ------------------------._... CONTRACTOR: Rewes-Schock, JV DATE ____ A_ug..._u_s_t_7..;...,_19_7_s ___ _ Wet Well Repair and Remodeling at 14th Street and "A" JOB: Street Pumpin2 Stations. Contract No. S-14R-6 Amount of this Change Order (AN&) (HIHJII) $ 0.00 ' In accordance with contract provisicns, the following changes in the contract and/or contract work are hereby authorized· and as compensation therefo_r, the following additions to or deductions from the contract price are hereby approved. Extension of Contract.Time The.Contractor is hereby granted an extension of time due to installation of bypass system by District forces TOTAL TIME EXTENSION .summa!X of Contract Time Original Contract Date Original Contract. Time Original Completion Date ~ Time Extension This Change Order . Total Extension of Contract Time Revised Contract Time Revised Completion Date Board authoiization date: August 13, 1975 Origin~] Contract Price Prev. Auth. Changes This Change (lilm) ( lI!UitiOCX) Amended Contract Price Approved: COUNTY SANITATION $ $ $ $ 13 Calendar Days 13 Calendar Days June 11, 1975 30 Calendar Days July 11, 19 75 13 Calendar Days 13 Calendar Days 43 Calendar Days July 24, 1975 22,960.36 4,960.36 0.00 18,000.00 DISTRICTS OF Orange County, California By .. .~ Consu-l ting Eng i ncer 6y ________________________________ __ By--------------------~~~~~-----Ch i e f Engin~er. Contractor II R" AGENDA ITEM #9(v) DISTRICT 5 II R" .. 11s II RESOLUTION NO. 75-117-5 ACCEPTING CONTRACT NO. 5-14R-6 AS COMPLETE A RESOLUTION or THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 5 OF ORANGE COUNTY, CALIFORNIA, ACCEPTING WET WELL REPAIR AND REMODELING AT 14TH STREET AND "A" STREET PUMPING STATIONS, CONTRACT NO. 5-14R-6, AS COMPLETE AND APPROVING FINAL CLOSEOUT AGREEMENT * * * * * * * * * * * * * * The Board of Directors of County Sanitation District No. 5 of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. 'Ihat the contractor, Rewes-Schock, JV, has completed the construction in accordance with the terms of the contract for WET WELL REPAIR AND RHIODELING AT 14TH STREET AND "A" STREET PUMPING STATIONS, CONTRACT NO. 5-14R-6, on the 24th of July, 1975; and, . Section 2. That the Chief Engineer of the Districts has recommended acceptance of said work as having been completed in accordance with the terms of the contract, which said recommendation is hereby received and ordered filed; and, Section 3. That Wet Well Repair and Remodeling at 14th Street and "A" Street Pumping Stations, Contract No. 5-14R-6, is hereby accepted as completed in accordance with the terms of the contract therefor, dated the 11th of June, 1975; and,. Section 4. That the Chairman of the District is hereby authorized and directed to execute a Notice of Completion therefor; and, Section 5. That the Final Closeout Agreement with Rewes-Schock, JV setting forth the terms and conditions for acceptance of Wet Well Repair and Remodeling at 14th Street and "A" Street Pumping Stations, Contract No. 5-14R-6, is hereby approved; and, Section 6. That the Chairman and the Secretary of the Board of Directors are hereby authorized and directed to execute said agreement on behalf of the District. PASSED AND ADOPTED at a regular meeting held August 13, 1975. AGENDA ITEM #9(w) -DISTRICT 5 II s II "T" dOn greek & - associates engineers · architects · planners 111 SOUTH ORANGE STREET ORANGE,CALIFORNIA 92666 PHONE (714) 997-2600 July 24, 1975 Board of Directors Orange County Sanitation District #7 10844 Ellis Avenue Fountain Valley, California Subject: Request for annexation to District #7 Gentlemen: It is requested that the territory of tentative tract 8306, described by the enclosed Exhibits "A" and "B" be annexed to Orange County Sanitation District #7. The area of proposed tract 8306 is certified to be 11.165 acres. The owners of proposed tract 8306 are Donald D. Greek and Charles H. Sandberg. A copy of the title report dated April 17, 1975 is enclosed for your verification. Also enclosed is a check in the amount of $325.00 as required for processing this request. GJ Enclosures cc: Orange County Surveyors Office, Boundary Section AGENDA ITEM #9(x) -DISTRICT 7 "T" TO: FROM: SUBJECT: M E M 0 R A N D U M August 6, 1975 Fred A. Harper, Gen~ral Manager COUNTY SANITATION DISTRICTS of ORANGE COUNTY, CALI FOHN IA P.O. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (714) 540-2910 '-" (714) 962-2411 John D. Thomas, Chief of Industrial and Permit Division Time Schedule for Adopting Industrial Waste Ordinance Below is the proposed schedule of events leading to the adoption of the Industrial Waste Ordinance. August 13 14 -20 20 "U-1" Presentation of general changes to the Boards of Directors. General changes: (a) S~ction 302 -Modify definition of Class I dischargers. (b) Section 302.4 -Modify Class I "charge for use" to ·include aspects of a Revenue Program. (c) Section 303 -Modify definition of Class II dischargers. (d) Section 303.1 -Modif); Class II user fee and "charge for use" to include aspects of a Revenue P~ogram. (e) Section 402 -Delete excess capacity charges. Review of.Ordinance changes by staff. Mail proposed changes to existing permitees, conservation groups, public agencies, chambers of commerce, manufacturing associations, and general public. AGENDA ITEM #14 -ALL DISTRICTS . •. II U-1 " Fred A. Harper August 6, 1975 Page 2 August 25 25 26 26 26 27 27 AM Infonnal hearings with existing permitees. PM -Informal hearings with existing permitees. • AM -Informal hearings with manufacturing associations, chambers of commerce, and conservation groups. PM -Informal hearings with public agencies. Evening -Infonnal hearings with general public. AM -Informal hearings with general public. PM -Informal hearings with existing permitees. 28 -Sept. 4 .Final version of Ordinance available for staff review. September 4 Final version mailed to Boards of Directors. 10 Boards· of Directors meeting. Set final hearing dates. October 29 Boards of Directors meeting. First reading of Ordinance. November 12 Boards of Directors meeting. Adoption of Ordinance. "U-2" AGENDA ITEM #14 -ALL DISTRICTS "U-2" · "V-1" city of orange Yb~ ' . . lncorporeted 1888 orange civic center. 300 east chapman avenue ·orange, califomia 92666 post office box 449 department of public works engineering division (714) 53244« July 16, 1975 Orange County Sanitation Districts of Orange County P.O. Box 8127 Fountain Valley, California 92708 Attention: Mr. Fred A. Harper General Manager Regarding: Orange Park Acres Sewer, S-147 Tustin-Orange Trunk Portion of Reach 18 Dear Mr. Harper: As you are aware, the City is constructing a sewer from the intersection of Randall Street and Meads Avenue south aloug Handy Creek to 600 feet south of Amapola Avenue. A major portion of this sewer was designed under the District standards, and will become part of Reach 18 of the Tustin-Orange Trunk upon purchase by the District at some future time. The ·construction of the trunk portion of the sewer will require the removal and disposal of a considerable amount of ground water. The first choice for disposal of the ground water was into Handy Creek. However, in our discussions with the Water Quality Control Board, we were informed it would take 180 days to obtain the proper pennit to allow this type of dis- charge. Since our critical time schedule on this project could not afford a delay of this magnitude, it was decided to discharge the ground water in the sewer system.· Upon checking with your office, we were informed there is a fee of $250 per million gallons for this type of discharge into the system. It is estimated as much as 25 mg could be pumped on this project. Since the District will be purGhasing this sewer from the City for its total cost of installation, it would appear to be superfluous for the District to charge the City the disposal fees and then have the City charge the District the same fees as a portion of the installation cost of the sewer. It is therefore requested that the City be allowed to dispose of the ground water in the sewer system and the $250 per mg fee be waived. AGENDA .ITEM #16 -ALL DISTRICTS "V-1" "V-2" Mr. Fred Harper Page 2 July 16, 1975 Thank you· for your consideration in this matter, and if you have any questions please do not hesitate to call. Very truly yours, . ~ , , . l. /' "' .. ll.,, '-1., •· John V. Fonley Director of Public Works JVF:WWR:rh cc: JVF GDJ WWR File Engr. AGENDA .ITEM #16 -ALL DISTRICTS \ . "V-2" "W-1" MEMORANDUM TO: THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 7 FROM: GENERAL COUNSEL DATE: August 6, 1975 SUBJECT: Proposed Orange Park Acres Annexation The Districts have received a request by a group of interested property owners in the Orange Park Acres area to be annexed into District No. 7 and concurrently to authorize an election for the ispuance of bonqs to pay for the con- struction of sewers through an improvement district. At the last meeting of the Board of Directors, the staff was requested to present its report concerning the procedural requirements and anticipated preliminary costs for such proceedings in order to allow the Directors to make their decision at the earliest possible time. I .have received the proposed procedure submitted by the property owners and have discussed it personally with the attorney representing that group. The proposed procedure is one of two possible alternates that could be considered in order to construct necessary sewer lines and have them paid for by the benefited property owners. Specifically, the proponents are requesting that the provisions of the District Reorganization Act be utilized in conjunction with the County Sanitation District Act as opposed .to the establishment of an assessment district by the Board of Supervisors of the County of orange. The proposed procedure is highly complex, but it is my opinion that it can be legally effective to both create the necessary improvement district to operate the sewer lines, as well as to provide the necessary bond financing for the initial construction. The apparent purpose in procee·ding under the pro- posed District Reorganization Act is to obtain a financing method that is satisfactory (i.e., the issuance of bonds to be paid by either an ad valorem levy or a pledge of revenues) AGENDA ITEM #39(A) -DISTRICT 7 "W-1" "W-2" but also to protect the property owners who are requesting this action against a possible change of boundaries unless the bonds are also approved by the voters. Specifically, the matter would be given to the voters to approve the annexation to the sanita- tion Districts {majority vote required) and to approve the issuance of bonds {two-thirds approval required). It will be contingent upon both elections receiving the necessary approvals, so that in the event the bonds are not passed, the annexation will, likewise, fail . • It should further be pointed out that to proceed strictly under the County Sanitation District Act would not allow the use of the improvement district bonds for collector sewers, but by proceeding through the Local Agency Formation Commission under the District Reorganization Act with the separate proceedings and separate election, the general obli- gation bonds for the improvement district can be used for all sewers. Accompanying this memorandum is the report from Boyle Engineering Corporation outlining the engineering requirements and cost projections and the additional legal and administrative expenses are summarized below. Specifically, the property owner pr;-oponents have tentatively indicated their desire to retain the law firm of Wilson, Jones, Morton & Lynch of San Mateo, California, who have, likewise, e~pressed a willingness to represent them under certain conditions. If the bonds pass, they will be paid in accordance with a rate of 2% of the value of the bonds but, if the bonds fail, the maximum legal fee to be incurred would be the sum of $2,500.00 plus any actual out of pocket expenses. In order for this proceeding to materialize, it would be necessary for the County Sanitation Districts to retain the services of this firm or other bond counsel and it is, therefore, my recommendation that all projected legal fees and costs should be deposited in advance by the proponents, in the event the District elects to proceed. Specifically, it would appear that the following summary of costs should be required by the proponents to be deposited with the Sanitation District prior to undertaking any further action: Engineering, including EIR Bond Counsel Election expenses, county of Orange Sub-Total -2- AGENDA ITEM #3.9(A) -DISTRLCT 7 $ 7,500.00 2,500.00 1,500.00 $11,500.00 "W-2" · "W-3" Sub-Total carried Forward Election expenses, non-County Other legal and administrative expenses by the Districts staff Total $11,500.00 1,000.00 2,500.00 $15,000.00 In the event the following procedure is approved and carried forward with the result of successful passage of both elections, the proponents would be required to pay to the Districts annexation fees at the rate of $995.00 per acre, the connection fees as established by District No. 7, plus the individual property owner 1 s payment of the annual ad valorem tax levied by District No. 7. The annexation fees are imposed in order to recover a pro rata share of the total capital outlay for the Districts facilities. In the event the Board of Directors approves this procedure and requires the deposit of monies, the initiation of the proceedings could be commenced immediately after the deposit of the necessary monies. Th~ initial steps there- after would be to file the application to the LocalAgency Formation Commission for the formation of the improvement district and the request to approve annexation to the sanita- tion Districts. rt would be anticipated that based on the current timing schedule and legal requirements that the election would be set for the June primary election (June 8, 1976). rt is possible that if all items fall into place quickly, they could make the March 1976 regular local election date. LI ct~ ~~L. Woodru~· General Counsel TLW: ab -3- AGENDA ITEM #39(A) -DISTRICT 7 "W-3" ...., BDLJ/e EnoineerlnCJ carparatian ; ; . L. ·' t.. :.. ••• • • ' • ·.; ·;. ,•. l Ii.Ar. Fred A. Harper, Genera I Manager COUNTY SANITATION DISTRICT NO. 7 OF ORANGE COUNTY Attention.Mr. Ray E. Lewis, Chief Engineer P. 0. Box8127 fountain Valley, CA 92708 Orange Park Association, Inc. -Engineering Report and Preliminary Environmenta I Review Request August 1, 1975 \ . In accordance with J..Ar. Lewis' request, we submit our propose I for preparing an engineer's report in conformance with Section 4748 of the Hea Ith and Safety Code (Sanitation Dis- trict Act) and a preliminary environmental review in conformance with the California Environmental Quality Act. The area proposed for sewer improvements, as shown on the sketch furnished by the Orange Park Association, is approximately 556 acres. The northwesterly, northerly, and easterly boundaries coincide with the city limits of Orange, the southerly boundary is Chapman Avenue, and the southwesterly boundary for the most part is the westerly property line of subdivided lots that front on Orange Park Boulevard. The engineer's report wil I set forth the fol lowing information in accordance with Sec- tion 4748: A. A general description of existing district facilities for sewage collection, treat- ment, and dispose I. B. A genera I description of the work proposed to be done to carry out the objectives of the district. C. A genera I plan and genera I specifications of the work. D. A genera I description of the property proposed to be acquired or damaged in . carrying out the work. E. A map showing the boundaries of the district and in genera I the location of the work proposed to be done, property taken or damaged, and any other information useful t? an understanding of the proposed work. F. An estimate of the cost of the proposed work. "W-4" AGENDA 'ITEM #39(A) -DISTRICT 7 "W-4 II .. . County Sanitation District No. 7 of Orange County -2- We propose to prepare the engineer's report for a fee of $4, 180. August 1, 1975 We will prepare an environmental study of the proposed project. This will serve as an initial study, which is required of the district by the California Environmental Quality Act to assess the probable impacts of implementing the proposed project and to make a determination of the need to prepare an environmental impact report (EIR) or a neg~tive declaration. Other responsible and jurisdictional agencies, such as the Local Agef'.lcy Formation Commission of Orange County, will be consulted as a part of this initial ·study. We propose a fee of $965 for the in itia I study. If the initial study indicates that an EIR is necessary, such a report will be prepared for the district in accordance with the Ca I ifornia Environmenta I Qua I ity Act. The report will include a discussion of the local and regional environment, alternatives to the pro- posed project, an evaluation of environmenta I impacts, and other content requirements of the Act. Because a comprehensive EIR has already been prepared by the district for the construction of the Tustin-Orange Sewer, Reaches 10 through 18, much of the data is readily available. Our fee for the EIR would be $2, 100. Included in the fees for the engineer's report, the initial study, and the EIR are repro- ducible plates of the text, charts, and maps for the district's use in printing the desired number of copies. BOYLE ENGINEERING CORPORAllON . (' /I " J -?··~·,,,,, .. /Vt , ·' Cc1: uu[/l) ~cit..· :1.,1. '-' / /;'/_., Conrad Hohener, Jr., PE Vice President Id " "W-5" AGENDA .ITEM #39(A) -DISTRICT 7 "W-5" II X" COUNTY SANITATION DISTRICTS 'of ORANGE COUNTY, CALIFORNIA P. 0. BOX 8127 108·4' ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (71 "4) 5"40-2910 (71"4) 962-2411 S T A F F R E P 0 R T August 7, 1975 SUBJECT: Sewerage Facilities for Orange Park Acres Area The General Counsel has included a report relative to the proposal of the .Orange Park Acres Association for concurrent annexation and bond authorization for the Orange Park Acres area. The following is a brief staff report of two possible alternate methods which could provide annexation to the District and eventual installation of local collection sewers: ALTERNATE A Hold an election in the affected area to annex to District No. 7 with the annexation fees collected from the property owners over a five year period through a spec!al tax assessment on the real property and improvements. Once the annexation proceedings were complete (approxi- mately six months to one year) an assessment district or districts could be formed to install the local collection sewers with District No. 7 providing the Master Plan Trunk known as Reach 18. The current annexation fee to District No. 7 is approximately $995 per acre. While the assessment district costs are somewhat higher because of the manner in which the financing is handled, the success or failure of the proceedings is based on a majority protest by property owners while the proposal of the Orange Park Acres Association will require a 2/3 voter majority for approval of bonds for the construction of the local system and payment of the annexation fees. ALTERNATE B Since this area is in the zone of influence of the City of Orange, an election could be held for the residents in the area for concurrent annexation to District No. 7 and the City of Orange. If this alternative were successful, the District No. 7 annexation fees would be collected by a special tax assessment as proposed Jn Alternate A. It would then be the responsibility of the City of Orange to work out the local sewering arrangements with the affected residents and property owners. FAH:hje AGENDA ITEM #39(A) -DISTRICT 7 "X" CONSTRUCTION PROGRESS REPORTS JULY 31, 1975 . -II ,-. ·------ ENGINEERI N G D E PART1\1EN T .. ... BLOWER~-... 81JILDIJ.J6 ...__.......,.,.___, I lb q B 1 ' 5 4 J / ~£,.(\"'\~ I 2 I 4 ~ 6 5 8 7 10 9. IZ II 14 /3 fE(ONDARY CLARIF/EKS 2 I AERATION BA91N1 WArLLS up P..»b ~"'Nb Bl.An"!') d POWEK BUILD/116 · 50 MG D ACTIVATED . SLU OGE PLANT . C.ONTRACT .NO .. p ·1 -l6 I C.O.NTRACT .NO .. P1 -t6 SO MGD ACTIVATED SLUDGE PLANT Donovan Construction Company of Minnesota, Contractor STARTING DATE: June 27 J 19 7 4 CONTRACT COMPLETION DATE: Dec. 14, 1976 ORIGINAL CONTRACT: $29,876,ooo.oo · PA ID TO DATE: $1 7 , 5 2 7 , 8 0 1 . 6 6 TIME EXTENSIONS GRANTED: PROJECTED COMPLETION DATE: e 30 Calendar Days Jan. 13, 1977 Contract is for the construction of Activated Sludge secpr.da:ry treatment facilities at PZant No. l. The new faci Zities wi t:l crid the I>i.stricts in meeting m:zndated State and Federal ocean discharge requirements .• ivith Plant No. 2 effluent at the outfall booster station, improving the overall quality of water pumped through the outfall. system into the ocean. Significant structures includ.ed in the contract are the Blower Building, Aeration Basins, Second- When completed, the seconda1-y treatment system 1.Ji.ZZ process the 50 mgd of wastewater flowing through Plant No. 1. The effluent wiZZ then blend . ary CZarifiers, wo I>i.gesters, Waste SZudge Thick- eners and the Power Building •. ACTIVITIES DURING THE PAST MONTH Work on.the Blower Building has picked up slightly as the contradtor obtains more information about the mechanical equipment which is to be installed · '1erein. ~ .. Structural work on the Aeration Basins is slowing as the contractor approaches completion of these structures. Mechanical work has started but is progressing slowly. Work on the Secondary Clarifiers is also slowing as completion approaches. Little in the way of mechanical equipment has been installed as yet. The return sludge pump station (north end of seconda~y clarifiers) walls have been completed. Scaffolding has been completely removed from Digester 10 and is now being installed for the forming of Digester 9 dome. The control building walls between the two Digesters are complete. Work on the Waste Sludge Thickeners this month. has been severly hampered by the contractor's inability to obtain adequate information from the sludge thickener equipment supplier. Various degrees of sandblasting are being reviewed for appearance on the exterior of the Power Building walls. Some electrical work in the Power Building is also being accomplished. ' . DIST. 2 CONTRACT No. 2-15 BLVD. ~ ~ ~ CAL STATE FULLERTON 'C CAMPU5 ~ CONTRACT No. 2-15 YORBA LINDA PUMP STATION J. Putnam Henck, A Corporation & Henck Pro, · A Joint Venture, Contractor STARTING DATE: Sept. 26, 1974 ORIGINAL CONTRACT: $671, 146. 00 PAID TO DATE: $269, 679. 89 Contract is ·for the construction of a reinforced concrete structure to house wet wells and pwnps for transferring tributary lJXlstewater through a force nnin line into the Santa Ana River, Carbon CaniJon Inte1~ceptor-re lief Trunk Line system for conveycuzce to Tlasteu.;iater Reclamation Plant Noo 1 in Fountain Vatley. This will assist in relieving the presently congested Newhope-Placentia Trunk Line and wilZ serve propos9d Zand use development of the tributary area to the year 2010. ·The pwnp station structure is located at the in- tersection of Yorba Linda Boulevard and Associated Road in Fullerton. It is being constructed on CONTRACT COMPLETION DATE: Sept. 22, 1975 TIME EXTENSIONS GRANTED: 15 Calendar Days PROJECTED COMP LE TI ON DATE: Oct• 7, 19 7 5 • what was originally UniversitzJ of California, Ful- lerton property at the northern perimeter of the campus. Special, arrangements were m::zde 1,;ith the University for use of the property. The above-ground portion of the structure ui Z.Z be a ZoliJ profile slab 8 5' :c 109 ', 2 feet above ground. The deepest portion of the structure wUZ be 35 feet under the ground·. The Dist~ct has agreed to construct a slump-stone fence around the structuPe and l,arzdscape the area in accordance with future corr.patibte use by the University. The llniversibd pZans to construct an arboretum in the imm~diate area at some fut;ure date. ACTIVITIES DURING THE PAST MONTH ~ Structu~al construction is essentially complete. Access stairway to motor room has been poured and completed. Inside surface finishing is in progress. Plastic liner in wet wells is complete and spark tested. Contractor will begin to backfill the south side of the building to surface level the first ·week in August, leaving the north side for installation of input pipelines. Tunnel for 15'' inpub line is under excavation to the manhole junction in Yorba Linda Blvd. Tunnel for the 24" input line will be started during AugusL Water. pumps and motor drive units are due for delivery and installation towards the end of August. . .. 81/?CH ST. IMPERIAL l-IWY. ··----. BA~TANCWl.l~Y t Rt>. ----- _DI SJ._2_ ----COMPLETE ---TO BE CONSTRUCTED CONTRACT No. 2-16-1 CONTRACT No. 2-16-1 KRAEMER BOULEVARD INTERCEPTOR SEWER, FROM PALM DRIVE TO IMPERIAL HIGHWAY Ge6rge Miller Constructf on Company, Contractor STARTING DATE: April 24, 1975 0 RI GI NA L C 0 NT RAC T: $ 5 6 3 , 9 ~ 6 • 8 0 PAID TO DATE: $384, 146. 30 Contract is for instaZ.Zation of 24" and 21" Vitzi- . fied Clay Pipe (V. C.P.) along Kraemer BoulevaPd ·from Palm Drive in Placentia to Imperial. Highway in Brea, ~ appro:drra.te distance of 1. 5 miles. . . This project is part of the Santa Ana River, Car- bon Canyon Interceptor-reZ.ief system, designed, in part, to divert flows from the north portion of District 2, relieving the presently congested New- hope-PZ.acentia Trunk Z.ine to Wastewater Reclama- CONTRACT COMPLETION DATE: Oct. 21, 1975 TIME EXTENSIONS GRANTED: 0 Calendar Days PROJECTED COMPLETION DATE: Oct. 21, 1975 tion Plant No. 1 in Fountain Valley. The souther- ly tenninus of the interceptor-relief system is at the dive1•sion structure at Plant No. 1. The Kr>aemer Boulevcaid Interceptor portion of the interceptor-relief system is designed tc har.dle flows up to 25 million gallons per da.y and wiZ.Z serve the proposed land use development in the tributary caiea to the year 2010. ACTIVITIES.PURING THE PAST MONTH Contractor laid 2200 feet of pipe during the month. Full traffic flow has ~een restored from Palm Drive to Bagnell St. Backfilling is complete to ---3agnell St. First course paving has been installed L:.P to Bastanchury Rd.. Traffic is restricted to one lane north and south on Kraemer Blvd. from Bagnell St. to the Tri-Cities Park. A 275-fopt section of road being widened is restricted to one lane northbound between Bickford and Somerset Streets. Kraemer Blvd. will be closed to through traffic between Golden Ave. and Imperial Highway starting July 31st for a period of six weeks to allow construction in that section. N · _DlSJ._2 _ ____ complete .. , I .,. l I'-:/ ••• ,.: • l:.;,~l r: • .•• • •• I ALTA !// <"' •:• •• ~· .~ ! .·:.! /' •• ·">1 ... " ·"'E ,. < .... ·"I'\. .;.' .: ST. CONTRACT NO. 2-17-1 CONTRACT No. 2-17-1 CARBON CANYON-PALM DRIVE INTERCEPTOR SEWER, REACH 1 Bebek Company, Contractor ST AR TI NG DATE : Dec • 2 6 , 19 7 4 ORIGINAL CONTRACT: $733, 147. 00 PAID TO DATE: $731,004.34 Contract is· for instaUation of 39" diameter Vit- rified Clay Pipe (V.C.P.J from Crowther Avenue, 400 feet from its interoection 1.JJith ~filler Street in Anaheim north through generally W'l.developed land containing low brush coverage, oil fields and orchards to Aita Vista Avenueo The line then goes under Alta Vista Avenue and ~raverses the Alta Vista Golf Course to Palm Drive in Placentia, at the intersection of Warren Street. The job length is approrima te ly 1. 2 miles Contract 2-l'l-l is part of the Santa Ana River, Carbon Canyon Interceptor-relief eystem, designed, in paxrt,, to divert flows from the north portion of CONTRACT COMPLETION DATE: June 30' 1975 TIME EXTENSIONS GRANTED: 6 Calendar Days PROJECTED COMPLETION DATE: June 30, 1975 District 2, relieving the presently congested New- hope-Placentia trunk line to Wastewater Reclama- tion Plant No. 1 in.FoW'ltain Valley. The souther- ly terminus of the interceptoi,-relief system is at the diversion structure at Plant No. 1. It joins Contract 2-17-2 on the north end and drains into Contract 2-18 to.the south. This portion of the· interceptor-relief system is designed to handle flows up to 37. 5 nrillion gal- lons per cla.y and wi U, in part, seroe proposed Z.and use development in the northern District 2 tributary area to the yea:t' 2010. ACTIVITIES DURING THE PAST MONTH C 0 N T R A C T COMPLETE .-DI S_T .__2 • --·TO BE CONSTRUCTED CONTRACT· No. 2-17-2 l<OSE 8l VP, VALENCIA VE. ~· DR. CEDARLllWN' DR. LINDA VISTA ~T. CONTRACT No. 2-17-2 CARBON CANYON INTERCEPTOR SEWER, REACH 2 Mark Dakovich, Incorporated, Contractor STARTING DATE: ORIGINAL CONTRACT: PAID TO DATE: Dec. 26, 1974 $539,462.00 $540,588.00 . Contro.ct is for the installation of 39" Vitrified Clay Pipe (V.C.P.} from the intersection of Palm Drive and Warren Street in Placentia, west on Palm Drive to Kraemer Bou'levard, a distance of app:roxi- m:zteZy one mi'le. Contract 2-17-2 is part of the Santa Ana River, Caribon Canyon Interceptor-relief system, designed, in part, to divert f'la.Js from the north portion of District 2, re'lieving the preserzt'ly congested Nehl- hope7PZacentia Trunk 'line to WastetJater RecZcona- CONTRACT COMPLETION DATE: June 24' 1975 TIME EXTENSIONS GRANTED: 21 Calendar Days PROJECTED COMPLETION DATE: July 15, 1975 • tion Plant No. 1 in fountain VaZZey. The sou.ther- Zy terminu.~ of the interceptor-relief system is at the diversion structure at PZc:nt No. 1. It joins Contract 2-16-1 on the north end and drains into Contract 2-17-1 to the south. This portion of the interceptor-relief system is designed to handle flOt.Js up to 37. 5 minion gal- lons per day and will, in 'part, serve proposed Zand use development in the norr-thern District tri- butary a1~ea to the year 2010. . . ACTIVITIES DURING THE PAST MONTH C 0 N T R A C T COMPLETE ... ·. DlST._2_ 11SJ1 ,.. COMPLETE ' Cf\RBON CANYON 1 NTERCEPTOR SE\.IER LA PALMA AVENUE TO CRO~THER AVENUE CONTRACT NO. 2-18 ( 1.3 MILES OF 66 11 & 39" PtPE CONTRACT AWARDED JUNE 27, 1974 COST: $1,472,160 SCHEDULED TOR COMPLETtON FEBRUARY, 1975 ( . CONTRACT NO. 2-18 CARBON CANYON INTERCEPTOR SEWER S. S. Zarubica, Contractor STARTING DATE: CONTRACT COMPLETION DATE: Feb. 22, 1975 ORIGINAL CONTRACT: June 27, 1974 $1,472,160.42 TIME EXTENSIONS GRANTED: 128 Calendar Days PAID TO DATE: $1,481,327.04 Contract· is for instaZZation of Reinforced Con- crete Pipe (R. C.P.) from 66" diameter at the be._ ginning of the project to 39" at its corrpletion. The contract begins at the intersection of Grove Street and La ·pazrra Avenue in Anaheim, travels along La Palrra Avenue west to MilZer Street where it turns north to Crowther Avenue, then west to a point 400 feet from the intersection where it ter- minates, a distance of approxirrateZy 1.4 miles. Conf;ilac't 2-18 is pa:Pt of the Santa And River, Car- ]Jon Canyon Interceptor-relief system, designed, in part, to divert flows from the north portion of PROJECTED COMPLETION DATE: June 30' 1975 District 2, relieving the presently congested NeuJ- hope-Placentia Trunk line to Waste.Jater Reclama- tion Plant No. 1 in.Fountain Valley. The souther- ly terminus. of the interceptor-relief system is at the diversion structur>e at Plant No. 1. It joins Cont1•act 2--17-1 on the north end and dPains into Contract 2-14-2 to the south. This portion of the interceptor-relief system is designed to handle flows up to 42 mi Uion gaUor.s per day and will, in part, serve proposed land use deve)opment in the northern District 2 tributary area to the yea:r 2010. ACTIVlTIES DURING THE PAST MONTH ~11 underground work is complete. Final paving and cleanup during ~ugust will close out the contract. ,, ')a ~ EDWARDS ~ .--. ,.ST. I ) ~ "" ... , . ~ "' (I\ -4 :t -z ~ .... "' ~ 60l0fN WEST ST. ! CITY ()/:' :t WESTMINSTER l> -2:. U\ . -;'4 ~~~ '"_,.., -f !-{OOVER ST. i-- r. h ~ > ~ ~ N " ) ~ 1J 0 ~ ~ ~ BEACH BLVD. 11 A ~ __ DI SJ._3_ COMPLETE t-JE Wl.AND 5T. -Illa -TO BE CONSTRUCTED 11 CONTRACT No. 3-18 CON.TRACT No. 3-18 KNOTT INTERCEPTOR, REACH 4 A. G~ Tutor Co., Inc. and N. M. Saliba Co., A Joint Venture, Contractor START! NG DATE: ORIGINAL CONTRACT: PAID TO DATE: June 1, 1973 $4,334,412.00 $4,494,025.82 Contract is for installation of approxim:ztely 2o 7 miles of 96" F.e.inforced Concrete Pipe (R.C.P.) from the intersection of Ne1 ... fland Street ar.d Bo "lsa Avenue in County territory, west on BoZsa Avenue to Hoover Street in Westminster, north on Hoover Street to Main Street where it turns west to Gol- denwest Street, then north to Westminster Avenue. From this intersection, the contract continues west on Westminster Avenue with the installation of approxim:ztely . 5 mile of 63" R. C.P. to Edi.Jards Street. An additional 200 feet of 63" R. C.P. reaches from the intersection of GolderMest Street and Westminster Avenue north on Go ZderMest Street to where it joins with Contra.at 3-20-1 A siphon structure is to be constructed at West- ""linster Avenue and EdJ.Jards Street to connect this ~roject into the Westnr~nster Avenue Interceptor Sel.i)er (Contract 3-14). · This project is a portion of the Knott Interceptor CONTRACT COMPLETION DATE: May 26, 197 4 TIME EXTENSIONS GRANTED: 379 Calendar Days PROJECTED COMPLETION DATE: June 8, 1975 relief system desigr£d to intercept flows from the northi...Jest and west portions of rr~strict J, reiiev- ing the presently congested Miller-Holder Trunk Line to ~lasteu..'ater Treatment Plant No. 2 in Hw1- tington Beach. The southerly terminus of the sys- tem is at the intersection of Brookhu.rst Street and El.Zis Avenue in Fountain VaZZey. It UJil."l eventually extend to Imperial Avenue in La Habra. The Westrrrir.ster Avenue Interceptor Sewer which connects to this system at r·lestrrrin.ster Avenue and EdbJards Street was corrp Zeted in J arw.ar'l.J 19 71. FZoo:; from the west portion of District 3 through this f aci Zi ty are now tributary to the Miller- HoZder T1,,..,,azk Line. This portion of the Interceptor re Zief system is desigr.ed to handle flows of up to 105 rrriZZion gal- lons per day and wiZ l ser-ve proposed Zar.d use de- veZopment of the tributary area to the year 2010. ACTIVITIES DURING THE PAST MONTH All underground work is.completed. Traffic signals have been restored. Final paving on Goldenwest St. and Westminster Ave. and cleanup during August will complete the contract. STANTON SiORM I I l!i I >1 ~. I CHAPMAN \\~~'bq~ Cr ., :) ~ - I " I ~ I BELGRAVE I D I t-I .... a () ~ I ~ I • I LAMPSON ~ --.,.. WEST i SCHOOL '. DJ_ST. __ .. 3 AVE. --COMPLETE ---TO BE CONSTRUCTED CONTRACT No. 3 -20-.1 (J\ Cl 1-/UM BCL i ~ tt q: 21 ~ LU ' 0 Q lll .J g~ If I . Ul > AVE. ~ N 2 Cle UJ \- Ul w ~ AV~ . '-"'. SE5TEL AVG. ] TRASK AVE. 2.f ST. GT. WESTMINSTE~ AV£. CONTRACT No. 3 20-1 KNOTT INTERCEPTOR, REACHES 5 AND 6 Sully-Miller Contracting Company, Contractor STARTING DATE: ORIGINAL CONTRACT: PAID TO DATE: Oct. 31, .1974 $4,602,992.00 $2,270,394.00 Contract is for installation of a 66" Reinforced Concrete Pipe (R. C.P.) trunk line from the inter- .section of Goldern..Jest Street and Westminster Ave- nue in Westminster to 1200 feet south of KateZZa Avenue on Knott Avenue in Stan.ton, a distance of approxim:::r.tely 2. 8 miles. Knott Avenue is the northern extension of Gold~est Street. Thia project is a portion of the Knott Interceptor relief system designed to relieve the presently congested MiHer-Holder Trunk Sewer by intercep- CONTRACT COMPLETION· DATE:. Oct. 30, 1975 TIME EXTENSIONS GRANTED: 0 Calendar Days PROJECTED COMPLETION DATE: Oct. 30, 1975 • ting fl01.Js from the northLJest portion of District 3. The southerly tcrr.rinus of the syster.: is at the intersection of Brookhurst Street a~.d Ellis Avenue in Fountain Valley. It wiU eventuaUy extend to Imperial. Avenue in La Habra. This portion of the relief system is designed to handle a flow of 75 million gallons per day and will serve ·the proposed developed Zand use plan in the tributary area to the year 2010. · ACTIVLTIES DURING THE PAST MONTH Contractor laid 983 feet of pipe during the month. Four hundred feet was on the .north heading, north of the Garden Grove Freeway.· ~he 176' tunnel under the Garden Grove Freeway and the 48' tunnel under Garden Grove Blvd. are complete. Pipe installation into the 176' tunnel will begin the last week in July. Goldenwest Street is backfilled and paved with first course asphalt and four lanes of traffic restored from Westminster Ave. to 1300 feet south of Garden Grove Blvd., opposite Goldenwest School. The first 1000 feet of this section is in the final stages of pipe joining and backfill. The final 300 feet is under ~xcavation to ,join up with the tunnel under Garden Grove Blvd. Traffic is restricted to one lane north and south in this area. Every effort is being made by the contractor to provide access to the restaurant and the gas stations adjacent to the work. The north heading has been halted 1500 feet south of Lampson while Gulf Oil Co. moves an 8 11 oil line out of the way. Estimated time for this operation, 3 weeks until excavation can be resumed. A new heading has been opened 800' south of Chapman Ave. to allow continued progress in excavating. Traffic has been rout~d to the west side of Knott Ave. with one lane north and south from 1500' south of Chapman to approximately 500 feet north of Chapman Ave. Traffic is also restricted to one lane north and south on Knot~ Ave. from the Garden Grove Freeway to Lampson Ave. I '• ,. JI LINCOLN 11 IL . ... I I CITY OP DEL I M~I ANAJ-/EIM ! I . I OLIA/DA ~E • ~B (')RANGE I . AVE. N 4Sc~'t)"' ,..~a~ c~e..b \' c:a. ~'-~ v9\ \..~\. ~ii-\C- ~\l(r, 1 ~~a 3~ ~ !l fi ·ROAD . ~ CITY c;r n b B ~ BUENA § ~ t~ ~ PARK ~c ~ ~e ~ 6 "" CERRITOS ! B n AVE. n u I B n ~. DlS.T. __ 3_ Al/€. _..._COMPLETE i.B .. mm TO BE CONSTRUCTED CONTRACT No. 3-20-2 ..• CONTRACT No. 3-20-2 KNOTT INTERCEPTOR, PORTION OF REACH 7 A. G~ Tutor Co., Inc. and N. M. Saliba Co., A Joint Venture, Contractor STARTING DATE: March 6, 1975 ORIGINAL. CONTRACT: $3,876,870.00 PAID TO DATE: $L!52, 010. 50 Contract is for installation of a Reinforced Con- crete Pipe (R.C.P.) sewer line from a point 1200 feet south of Kate lla Avenue on Knott Avenue in Stanton, north on Knott Avenue to Lincoln Avenue in Anaheim,· a distance of 2. 3 miles. Pipe diame- ters are 72" for the first 3, 900 feet, 63" for 6, 900 feet and 66 11 for the reir.aining 1200 feet of the proj eat. Flows from this reach lJJi l l drain in- to Contract 3-20-1 to the south. This proj eat is a portion of the Knott Interceptor relief system designed to relieve the presently CONTRACT COMPLETION DATE: March 6, 1976 TIME EXTENSIONS GRANTED: 0 Calendar Days PROJECTED COMPLETION DATE: March 6' 1976 congested ~JiZZer-HoZder Trunk Sewer by intercep- ting flows from the nort~est portion of District 3. The sout}zer>ly terrrrinus of the system is at the intersection of Brookhurst Street and Ellis Avenue in Fountain Valley. It will eventually extend to Imperial Avenue in La Habra. This portion of the relief system is designed to handle a flow 0 f 6 a mill ion ga z Zons per day arid lAJill serve the proposed developed land use plan in the tributary area to the yeap 2010. ACTIVITIES DURING THE PAST MONTH Contractor laid 800' of pipe during the month. Manhole structure and siphon n the intersection of Knott Ave. and Katella Ave. are complete . ..._, A 400' section of.pipeline from Katella Ave. south on Knott Ave. remains to be laid before proceeding north on Knott Ave. The southbound traffic lane on Knott Ave. closed July 29 for a period of 14 days to allow room for the contractor to lay this section. · Backfilling and first course paving over the first 800' of pipeline already in the ground is beihg delayed to allow the Southern California Water Co. to move an 8 11 water line between Longford St. and the southern terminus of the contract. A 500' portion of Knott Ave. between Katella Ave. and Kermore St. will be closed td through traffic August 7 for a 30-day period to allow 6onstruction through that section. Restricted street width makes the closure necessary. The cities of Cypress and Stanton were consulted on the closure and agreed closing the street would accelerate construction work thr~ugh the area with the least inconvenience to the public. _DLSJ. __ 3 .-.-COMPLETE ---TO BE CONSTRUCTED CONTRACT No. 3 -21 -1 ·L-~ATELlA AVE9 . • ,,_~-=-=--~------- 9': ~ ~ (:) A ~ ~ 2 '-" ~ ~ ~ ~ )ic 'cJ qs ..... --- FAR&'O"JiAR CONTRACT No. 3-21-1 WESTSIDE RELIEF INTERCEPTOR, REACHES 25, 26 & PORTION OF 27 A. G. Tutor Co., Inc. & N. M. Saliba Company, A Joint Venture, Contractor STARTING DATE: June 26 J 1975 ORIGINAL CONTRACT: $1,416,448.00 ·PAID TO DATE: $00.00 Contract is for the installation of a Vitrified ctay Pipe· (V. C. P. J sewer from the vicinity of the District's ~lestside Lift Station, 1800 feet west of SeaZ Beach BouZevard and ILZmpson Avenue along the flood control. channel,. along the channel to Seal Beach Boulevard where it turns north along Los Alamitos BouZevard (the northern extension of Seal Beach Boulevard) to Katella Avenue. It then t-uPns east on Katella to Lexington Drive, where it temrinates. Pipe diameter is 39" for the first ·D, f>()O feet, 36" for the next 5, 700 feet and 30" for the final 5, 200 feet. Total, Zength is approx- imately 3.1 miles. This project is a continuation of the Westside ReUef Interceptor sewer which begins at the SeaZ. !ach Boulevax>d Pwnping Station at the intersec- ~ CONTRACT COMPLETION DATE: Jan. 22 J 1976 TIME EXTENSIONS GRANTED: 0 Qalendar Days PROJECTED COMPLEeTION DATE: Jan. 22 J 1976 tion of Seal Beach Boulevard and West:r.rir..ster Ave- nue in the City of Seal Beach. The system wil.Z eventually run generally in a ~.ortherly direction through the western portion of District J and will terminate. at Cresent Avenue and Moody Street in the City of La Palma. Upon completion, the system ~ill relieve the Los Alamitos Subtrunk Sewer which, at present, func- tions as the main interceptor sewer for the west- side basin and, for the most part, is currently. jLorJJing at or near peak cc:paai. ty. This portion of the relief interceptor is designed to handle flows of up to 14. 7 mil.Zion gallons per day and wilZ. serve the proposed developed land use plan in the tributary area to the year 2010. ACTIVITIES DURING THE PAST MONTH A traffic meeting was held with the Los Alamitos Police Department on July 18th to determine traffic routing and signing during construction of the section around the corner of Los Alamitos Blvd. and Katella Ave. Pr.econstruction conference with the City of Los Alamitos and all affected agencies was held July 31st. Construction schedule has been completed. Contractor will start bore pits for tunneling under obstructions in three places August 4th. Excavation of the main trench will begin in Los Alamitos Blvd. above Rossmoor Way August 11. Traffic island removal and traffic diversion ~triping at the corner of Los Alamitos Blvd. and Katella Ave. will. begin the week of August 11. Traffic restriction notices to the public have been posted at all approaches to the construction project. . . • • CONTRACT No. 5-14R-6 WET WELL ~Er,AIR & REMODELING AT 14TH STREET & 'A' STREET PUMPING STATIONS Rewes-Schock, JV, Contractor STARTING DATE: June 11, 1975 CONTRACT CO~PLETION DATE: July 10, 1975 ORIGINAL CONTRACT: $22, 960. 36 TIME EXTENSIONS GRANTED: 13 Calendar Days PAID TO DATE: $18, 000. 00 Contract is for cleaning, application of fr•·mite and fibergZassing wet wez:l waZZs in the 14th Street and "A" Street Pwnp Stations on Ball;oa BouZ.evarid in Newport Beach. District cret.Js at the same time are replacing 6" suction lines with 8" as part of an overaZZ pwrrp station refurbishing project. District crews are a'Lso instaZZing one additionaZ B" suction Une in PROJECTED COMPLETION DATE: July 24, 1975 each station to accorrmodate increased capacity of the stations when a third pump is in.staZZed in the future. In addition, the bubbler system pipes, used to provide pump actuation circuitry to the motor rooms are being rep Zaced in each station by Dis- trict personne Z. ACTIVITIES DURING THE PAST MONTH C 0 N T R A C T C 0 M P L E .T E ·~ Fl RST SiREcT BRYAN AVE. t l SAN JUAN ~ ~ ~ _DJST. __ 7_ ~ ~ _ _. CCMPLETE ·--11 TO BE CONSTRUCTED CONTRACT No. 7-6-6 CONTRACT No. 7-6 -6 TUSTIN-ORANGE TRUNK SEWER,· REACH 10 McGuire Construction, Inc., Contractor STARTING DATE: Jan. 23, 1975 CONTRACT COMPLETION DATE: July 22, 1975 ORIGINAL CONTRACT: $575,575~40 TIME EXTENSIONS GRANTED: 0 Calendar Days PAID TO DATE: $564,485.40 PROJECTED COMPLETION DATE: July 22, 1975 Contract is for installation of a 27" dia100ter .Vitrified Clay Pipe (V. C.P.) sewer from the inteP- section of Red Hill Avenue and MitcheU Avenue in. County territory west on /.fitcheZZ Avenue to New- port Avenue, then north to Irvine Boulevard in the City of Tustin, a distance of approximately l. 7 miles eventually extend north to Villa Park Road ar.:! Santiago BoulevaI'd in Orange, providing drainage for the central and northern portions of District 7. This project is a part of the 'm:i.ster-planned Tus- tin-Orange Trunk Line Relief system. It will This section of the system is designed to handle fZOl.Js of up to 9. 64 miZZion gallons per day ar.d. LYiZ'L serve proposed Zand use deve Zoprnent of the tributary area to the yeaI' 2010. ACTIVITIES DURING THE PAST MONTH .. Contractor laid 1500 feet of pipe during the month. Heading is now at the intersection of Newport Blvd. and First St. 1000 feet of pipe remain to be 1.aid. -..,,,.; .. Minor traffic restrictions continue on Newport Blvd. between Main St. and First St. Base course a~phalt has been laid as far north as Brian St. on Newport Blvd. Traffic is still restricted to one land south bound for 800 feet behind the heading. teft turns from Newport Blvd. into the shopping center or on to First St. are closed during working hours. The open trench, in the process of being backfilled, now extends to 500 feet south of First St. ~he .contractor will open cut across First St. during the first week of August. Traffic diversion plans for the open cut have been drawn up and approved by the City of Tustin. ~cttf\T~ .s. '"' Q..~ . ~.~~.,. wl( \~ t-.~'1· N .. . DtSJ._7_ • s COMPLETE ----TO 13E CONSTRUCTED CONTRACT No.7-6-7 CONTRACT No.7-6-7 TUSTIN-ORANGE TRUNK SEWER, REACH 11 & PORTION OF 12 Rogers. & Davies, Contractor STARTING DATE: May 29, 1975 ORIGINAL CONTRACT: $1, 349, 818. 00 PA I D TO DATE : $ 8 3 , 2 4 8 . 0 0 Contract is for the installation of 1.? mites of Vitrified CZ(zy Pipe (V.C.P.). The project starts at the intersection of Irvine Bouleva:rd and Nel.J- port Avenue in Tustin and goes north along the Southern Pacific Railroad right-of-way to l?th Street in County te!Titory. It continues north in Esplanade Avenue to Fairhaven Avenue, where it turns east for 100 feet and terminatesa Pipe dia- meter is 24" for the first 7, 000 feet of the pro- ject. The remaining pipe is 21" in diameter. CONTRACT COMPLETION DATE: TIME EXTENSIONS GRANTED: PROJECTED COMPLETION DATE: Nov. 25, 1975 0 Calendar Days Nov. 25, 1975 This project is• part of the rrrzster-p Zanr:ed Tustir.- Orange Trwzk Line ReUef system. It u.~Z'l eventu- a'lZy extend north to · Vil 'la Park Road and Santiagc Bou"levard in Orange, providing drainage for the central, and northern portions of District 7. This section of the system is designed to handle f'lozJs up to 9.64 mi"llion gal"lons per day and will, serve proposed "land use deve"lopment of ~he tribu- tary area to the year 2010. ACTIVITIES DURING THE PAST MONTH Contractor installed 1900 feet of pipe during the month. Brush clearance has been completed and access roads graded on each side of the railway for equipment movement. Trenches have been dug and vitamins injected for ~reservation of eucalyptus trees. Trench is backfilled to within 600 feet of heading. Trenches under 17th Street and the flood control channel above Dodge St. are complete. A tunnel· under the flood control channel on Fairhaven Ave. will be started during the first.week in August. Some traffic restriction will be experienced during this operation. a '• SUMMARY TREATMENT PLANT WORK Total Value Under Contract $ 2 9., s 7 6, o·o o Total Work to Date 17,527,802 Total Work During July 1,663,186 DISTRICT TRUNK LINE WORK Total Value Under Contract $15,544,573 Total Work to Date 9,083,978 Total Work During July 1,660,258 Total Work Under Design 1,594,427 Total Work Out to Bid 4,678,458 Total Work Awaiting Award 3,814,462 TOTAL AMOUNT UNDER CONTRACT, DESIGN, OUT TO BID AND AWAITING AWARD $29,876,000 $15,544,573 1,594,427 4,678,458 328142462 $55,516,920 • ·I COUNTY SANITATION DISTRICTS. OF ORANGE COUNTY, CALIFORNIA P. 0. BOX 8127, FOUNTAIN VALLEY. CALIFORNIA 92708 10844 ELLIS AVENUE (EUCLID OFF-RAMP. SAN DIEGO FREEWAY) July 25, 1975 NOTICE TO THE EXECUTIVE COMMITTEE ~Donald Winn, Joint Chairman ~Norma B. Gibbs, Vice Joint Chairman ("-Kerm Rima 1. Michael Callahan ~· Phillip Cox v Don Mcinnis " John Store a... Vernon Evans (for John Garthe) / vSupv. Laurence Schmit 1 • Subject: -4 !; Committee Meeting -Wednesday, July lQ_,_!975 5:30 p.m . ,r: ,. l '·. Chairman Winn has asked us to notify you that there will be a meeting of the Committee in the Districts' off:i.ce at the above hour and date, as discussed at the July Joint Board meeting. A brief report on items to be discussed is attached. The meeting is scheduled for 5:30 p.m., and dinner will be served at 6:30 p.m. FAH:j ~ti!).[~ Fred A. Harper General Manager TELEPHONES: AREA CODE 714 540-2910 962-2411 i COUNTY SANITATION DISTRICTS of ORANGE CO UN TY, CA LIFORNIA P.O. BOX 8127 108·44 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORN I A 92708 July 25, 1975 MANAGER'S REPORT TO THE EXECUTIVE COMMITTEE Meeting Date: July 31, 1'75 -5:31 ,.m. Chairman Winn has called this meeting for 5:30 p.m. (714) 5 40-2910 (7 14) 962-2411 Directors Robin Young and Robert Ward have b een invited to attend and participate in the discussions. 1. Consideration of Interim Audit Report from Districts' Auditors. At the July 9th Joint Board meeting, a representative of Peat, Marwick, Mitchell and Company, Certified Public Accountants, submitted an interim r epor t recommending several changes in Dis -· trict accounting procedures. This matter was referred to the Executive Committee for· review and recomme ndat ion. Enclosed is . a staf.f report relative to the auditors' comments. Our Director of Finance, Wayne Sylvester, will discuss our report and comment in more detail on the auditor's recommendati ons at the meeting. We have asked a representative from the audit firm and our General Counsel to attend the meeting. Mr. Woodruff will be pre- pared to comment on the Directors' liability and/or responsibility in the event some of the auditors' recommendations are not autho- rized for implementation. 2. Additional Primary Treatment Facilities at Plant No . 2. Enclosed is a staff report r e lative to the addition of two needed primary clarifiers (24 mgd) at Plant No. 2 . As stated in the report, without these new facilities, by next year our flows will be exceeding our treatment plant cap~cit ies, thereby sub- jecting th~ Districts to possible legal action by the Regional Water Quality Control Board to r es trict and/or stop the issuance of sewer connection permits within the Districts for lack of adequate treatment f acilit ies. Had the St ate Board and EPA moved forwa rd on the Districts' Project Report for Improved Treatment at Plant No. 2 , which was submitted to them in March of last year, these facilities may have been grant funded, but instead, ~11 progress toward construction on this has been delayed. It is the staff's recommendation that we proceed immediately to. construct these facilities,which should not exceed $2.5 million, ~sing District funds. ., 3. Districts' Budge ts for 1975-76 Fiscal Year. Enclosed are the proposed individual Distric t budgets which have been prepared for the Committee members ' consideration. The tax rates in each of the District s are dropping slightly as a result of a reduction in the taxes needed to retir e the variou s bond issues and other fixed obligations. · Districts 1, 2, 7 and 11 appear to be able to finance the anticipated construction at the treatment plants as well as within their own Districts for the foreseeable future, based on the enc l osed 5-year cash-flow projections. District No. 3 will need to defer the construction of Contract No. 3-20-3, Knott Interceptor Sewer, Portion of Eeach 7 and Reach 8, during this fiscal year, in order to fund the District's ·current obligations for anticipated treatment p l ant construction. The 5-year cash-flow projecti on shows pro forma deficits for the 77-78 and 78-79 fiscal years ; however, the 79-80 fiscal year is improved, showing a substantial cash position . Therefore, we feel that District No. 3 will be financially sound . Some projects may be delayed because of lack of fundin g . The cash-flow projections for District No . 5 indicate a serious financial problem beginning with the 77 -78 fiscal year . In both Districts 5 and 6, we project that the ~perating costs of these two Distri cts and their share of operating costs for the treatment plants will exceed the ir anticipated ad va lorem tax revenues in three or four years. Serious consideration must b e given the next six months to methods of increasing these two Districts ' revenues. 4. Exp a nsion of the Board Room Facilities and Office Space. With the increased activities of t he Districts, we are rec eiving more public participation at the Board meetings and other meetings held in the Board room . The present occ upancy capacity, based on the Fire Code , is limit ed to. 81 persons. In addition, our account- ing and supporting office facilities are not adequate to hou se the personnel required to efficient l y handle the increased paper work as a result of the increasing act i vities , suc h as, the grant con- struction and the Industrial Waste Permit programs . Several years ago, when the Districts' offices were expanded, a se cond s tory was constructed but left unfinished (approximately 4500 sq. ft.). The staff is recommend ing that a Building Committee be appointed to study the current needs of .the Districts relative to possible enlargement of the Board room and completion of at least a portion of the unfinished second story for add itiona l office space. -2 - 5. Southern California Coastal Water Research Project (SCCWRP) Representation. Since 1969, the Districts have been parties to a Joint Powers Agreement which created an agency known as the Southern California Coastal Water Research Project Authority (SCCWRP). The other entities participating financially are the City of Los An geles , Los Angeles County Sanitation Districts , Ventura Regional County Sanitation District and the City of San Diego. Currently, the agency has an annual budget of $500 ,000 , of which our Dist rict s contribute approximately 15 %. Each agency appoints a repres entative to sit on a 5-man Commission which directs the activities of the research project studying the effects of treated wastewater on the Southern Cali f ornia marine environment. Recently, the Boards amended the Joint Powers Agreement to continue the agency to June, 1979. Since the formation of this agency, we have been r epre- sented by Lindsley Parsons, who is a former District Joint Chairman and Newport Beach City Councilman. Mr. Parsons was reappointed by the Boards to the Commission for a 3-y ear term in 1972. Director Henry Duke serves as an alternate to Commissi oner Parsons. Bo th terms have expired and it will be necessary for the Boards to take action concerning District repr esentation on the SCCWRP Commission. The Execut i ve Committee may wish to make a recon@endati on to the Joint Boards r egarding the appointment of a representative and alternate . 6. Selection of Engineers for Plant No . 2 Construction Design Services . Enclosed is a brief staff report sugges t ing the method of employing several engineering firms for design services in con- junction with the proposed improvements at Plant No . 2 during . this fi~c a l year. We will be prep a red to go into considerable detail as to how the staff negoti ates with selected firm s regard- ing design fees. 7. Status Report on the JPL (ACTS) Process -1 MGD Pilot Plant. The Technical Advisory Committe e for the JPL Act iv ated Carbon process will be meeting on Ju l y 29th relative to the construction of the 1 mgd ·pilot plant. Chairman Wi nn has asked for a verbal updat e report concerning the pro gress a s well as problems encounter ed relative to the construction of the pilot unit. Fred A. Harper General Man ager ,..,. August], 1975 F ILE D Jn the O ffic e of the Secretary C oun:tY S a nitati on Distr ict No @ AUG 13 1975 eyC'JC#.a REPORT OF THE EXECUTIVE COMMITTEE Meeting Date: July 30, 1975 5:30 p.m. COUNTY SANITATION DISTRICTS of ORANGE COUNTY, CALIFORNIA P. 0 . BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (714) 540-2910 (714) 962-2411 Members present: Donald Winn, Joint Chairman; Norma Brandel Gibbs, Vice Joint Chairman, Michael Callahan, Phillip Cox, Don Mcinnis, John Store, and Supv. Laurence Schmit Members absent: Kerm Rima and John Garthe Staff present: J. Wayne Sylvester, Director of Finance, Ray E~ Lewis, Chief Engineer, and Thomas Woodruff, General Counsel Others: Mike Harrison, Peat, Marwick, Mitchell & Company Convened: Adjourned: 5:30 p.m. 8:35 p.m. *************** 1. Consideration of Interim Audit Report from Districts' Auditors. At the July 9th Joint Board meeting, a representative of Peat, Marwick, Mitchell and Company (PMM), Certified Public Accountants, submitted an interim report recommending several changes in District accounting procedures. This matter was re- ferred to the Executive Committee for review and recommendation. Mr. Mike Harrison, representing the auditors, p2.rticipated in the discussions relative to their recommendations and the staff's comments. Wayne Sylvester, the Districts' Director of Finance, has prepared a combined report which includes the Executive Committee's comments and recommendations. The Districts' General Counsel advised the Committee that the Directors are not bound to adopt, totally, the recommendations of the Auditors, particularly when the recommendations would lead to added costs exceeding any monetary benefits. (See enclosed report for the Committee's recommendations). 2. Additional Primary Treatment Facilities at Plant No. 2. Enclosed is a staff report relative to the addition of two needed primary clarifiers (24 mgd) at Plant No . 2. As stated in the report, without these new facilities, by next year our flows will be exceeding our treatment plant capacities, thereby subjecting the Districts to possible legal actio n by the Regional Water Quality Control Board to restrict and/or stop the issuance of sewer connection permits within the Districts for lack of adequate treatment facilities. Had the State Board and EPA moved forward on the Districts' Project Report for Imp~oved Treatment at Plant No. 2, which was submitted to them in March of last year, these facilities may have been grant funded, but instead, all prog~ess toward construction on this has been delayed. It is the staff's recommendation that we proceed immediately to construct these facilities, which should not exceed $2.5 million, using District funds. Following a lengthy discussion concerning this, the Committee directed the General Counsel to look into the matter of delays and see if anything can be done from a legal standpoint to expedite a grant and, that based on the staff's recommendation, the Executive Committee recommends that the Districts proceed immediately to construct the needed facilities using District funds. (NOTE: Subsequent to the meeting of the Executive Committee, Chairman Winn met with EPA officials in San Francisco and as a result of these discussions, he advises that there is some chance that grant funds could be approved for the two clarifiers and associated facilities while the EPA Environmental Impact Statement is being prepared. Chairman Winn has asked the Executive Committee to meet at 7:00 p.m., August 13, immediately preceding the Joint Board meeting, for a report and reconsideration of the Committee's recommendation in li ght of Chairman Winn 's recent discussions with EPA personnel.) 3. Selection of Engineers for Plant No. 2 Construction Design Services. The Executive Committee reviewed the enclosed staff report suggesting soliciting proposals from several engineering f irms for design services for the 75/76 improvements at Plant No. 2. It is the Committee's recommendation that the Boards authorize the staff to proceed as proposed. Chairman Winn asked that if any Directors desire additional information re gard ing the manner in which the staff negotiates with selected eng ineering firms regard- ing design fees, please contact the Districts ' Chief Engineer , Ray Lewis. -2- 4. Expansion of the Board Room Facilities and Office Space. With the increased ~c tivities of the Districts, we are r eceiving more public participation at the Board meeting s and other meetings held in the Board room. The present occupancy capacity, based on the Fire Code, is limited to 81 persons. In addition, our account- ing and supporting office facilities are not adequate to house the personnel required to efficiently handle the added paper work as a result of the increas ing ac t ivities, such as, the g rant con- struction and the Indus trial Waste Permit pro grams. Se veral y ears ago, when the Districts' offices wer e expanded, a second story was constructed but left unfinished (ap proximately 4500 sq. ft.). The staff is recommending that a Building Committee be appointed to study the current needs of the Districts r~lative to possible enlargement of the Board room and completion of at least a portion of the unfinished second story for additional office space. Following a brief discussion, it is the Committee's re c om- mendation that the Joint Chairman b e authorized t o ap po int a .. Build·ing Co mmittee to study the curre nt needs of the Districts relative to additional office and Board room space. 5. Districts' Budgets for 1975-76 Fiscal Year. The Districts' Director of Finance presented the proposed individual District bud g ets for the Committee's considerati on. He reported that the tax rates in each of the Districts are dropping slightly as a result of a reduction of the taxes needed to retire various bond issues and other fixed obligations. Districts 1, 2, 7 and 11 appear to be able to finance the anticipated construct ion at the treatment plants as well as within their own Districts for the foreseeable future, based . on the en- closed 5-year cash-flow projections . District No. 3 will need to defer the construction of Contract No. 3-20-3, Knott Interceptor Sewer, Portion of Reach 7 and Reach 8, during this fiscal year, in order to fund the District's current obligations for anticipated treatment plant cons truc t ion. Th e 5-year cash-flow projection sho ws pro forma deficits for the 77-78 and 78-79 fiscal years; however, the 79-80 fiscal year is improved, showing a substantial cash position. Therefore, the staff feels that District No. 3 will be financially sound, but some proj e cts may be delayed because of lack of current funding. The cash-flow projections for District No. 5 indicate a serious financial problem beginning with the 77-78 fiscal year. In both Districts 5 and 6, th e operatin g costs of these two Distri0ts and their share of operating costs for t h e treatment plants will exceed their anticipated ad v alor em tax r even u es in t h ree or four ye ars. Serious consid era tion must be g iven in the nex t six months t o methods of increasing these two Districts' revenues. -3- .. The Committee directed the staff to include the proposed 75/76 budgets in the August agenda for the individual Boards' considera- tion. 6. Southern California Coastal Water Research Project (SCCWRP) Representation. Since 1969, the Districts have been parties to a Joint Powers Agreement which created an agency known as the Southern California Coastal Water Research Project Authority (SCCWRP). The other entities participating financially are the City of Los Angeles, Los Angeles County Sanitation Districts, Ventura Regional County Sanitation District and the City of San Diego. Currently, the agency has an annual budget of $500,000, of which our Districts contribute approximately 15 %. Each agency appoints a representative to sit on a 5-man Commission which directs the activities of the research project studying the effects of treated wastewater on the Southern California marine environment. Recently, the Boards amended the Joint Powers Agreement to continue the agency to June, 1979. Since the formation of this agency, we have been represented by Lindsley Parsons, who is a former District Joint Chairman and Newport Beach City Councilman. Mr. Parsons was reappointed by the Boards to the Commission for a 3-year term in 1972. Director Henry Duke serves as an alternate to Commissioner Parsons. Both terms have expired and it will be necessary for the Boards to take action concerning District representation on the SCCWRP Commission. The SCCWRP Commission meets quarterly and the representatives and their alternates receive compensation as follows: · "The members of the Commission and each alternate attending shall receive as expenses $50 per meeting not to exceed $100 per month where permitted by law.11 During the discussion concerning representation for the Districts, the Joint Chairman advised that he had had a discussion with Lindsley Parsons who indicated that he would be pleased to continue at the Directors' pleasure. It was the consensus of the Committee that all Directors interested in serving on the SCCWRP Commission and who have the time, should contact the Joint Chairman, and those Directors respond- ing will be considered by the Committee, in addition to the current Commissioner and alternate. -4- .~ 7. Status Report on the JPL (ACTS) Process -1 MGD Pilot Plant. Mr. Lewis reviewed the progress relative to the acquisition of equipment for the construction of the ACTS 1 mgd pilot unit. To date, we have received authority from the State and EPA to purchase equipment costing $600,000. The Technical Advisory Committee, made up of representatives of JPL, Districts' staff, consulting engineers, EPA and the State, met on July 29th to review some of the evaluation work being done by John Carollo Engineers and JPL personnel. Mr. Lewis advised that the Committee will meet again this month, at which time all cost-effective evaluation information will be reviewed for the purpose of d e termining if there are any new factors not previously considered prior to final commitment to construct the pilot unit. -5- ,· ., ( PEAT, MARWICK, MrrcHELL & Co. CERTIFIED PUBLIC ACCOUNTANTS 888 NORTH MAIN STREET SANT.A ANA,CALIFORNl.A 92?01 June 26, 1975 The Boards of Directors County Sanitation Districts of Orange County 10844 Ellis Avenue Fountain Valley, California Dear Members of the Buards: we have completed our interi~ examination of the financial records of The Orange County Sanitation Districts for the period July 1, 1974, through May 31, 1975. As part of our examination, we reviewed and tested the Districts' system of internal accounting control to the extent we considered necessary as required by generally accepted auditing standards. Under these standards, the purpose of such evaluation is to establish a basis f~r reliance thereon in determining the nature, timing and extent of other auditing pro- cedures that are necessary for expressing an opinion on the financial statements. The objective of internal accounting control is to provide reasonable, but not absolu·te, assurance as to the safeguarding of assets against loss from unauthorized use or disposition, and the reliability of fiuancial records for preparing financial statements and maintaining accountability for assets. The concept of reasonable assurance recognizes that the cost of a syste~ of internal accounting control should not exceed the benefits derived and also recognizes that the evaluation of these factors necessarily requires estimates and judgments by management. There are inherent limitations that should be recognized in considering the potential effectiveness of any system of internal accounting control. In the performance of most control procedures, errors can result from misunderstanding of instructions, mistakes of judgment, carelessness, or other personal factors. Co~trol procedures whose effectiveness depends upon segregation of duties can be circumvented by collusion. Similarly, control procedures can be circumvented with respect either to the execution and recording of transactions or with re- spect to the estimates and judgments required in the preparation of financial statements. Further, projection of any evaluation of internal accounting control to further periods is subject to the risk that the procedures may become inadequate because of changes in conditions, and that the degree of compliance with the procedures may deteriorate. Our study and evaluation of the Districts' system of internal accounting control for the period July 1, 1974 through May 31, 1975, which we made for the purpose set forth in the first paragraph above, was not designed for the purpose of expressing an opinion on internal accounting control, and it would not neccs- aarill disclose all weaknesses in the system, However, such study and evaluation July 24, 1975 M E M 0 R A N D U M ---------- TO: Fred A. Harper, General Manager FRCY.-t: J. Wayne Sylvester, Director of Finance SUBJECT: Interim Audit Report CouNv ~AN1rAr10N D1srn1crs of Oi\ COUNTY. CALIFORNIA P. 0. BOX 8127 108•• [LLIS AY!NU! FOUNTAIN VAUEV, CALlfOllNIA 92704 (71 •l ~·0·2910 (71') 962-2'1 I Peat, l.iarwick, Mitchell & Co. {Pl-fl-I) has completed their interim review of the Districts' financial records for the current fiscal period which included a routine review of internal accounting controls. Because of the transition of accounting ac- tiviti~s to the Xerox EDP System we specifically requested that the auditors review internal control procedures relative to the new accounting svstems, We are also requesting the auditors to review several other areas and would expect recom~endations to be forthcoming in this regard. The following comments are offered in connection with the auditors' report. · P~!.\l has been very helpful to the Districts' accounting staff durin~ the course of their preliminary work, particularly with regard to the transition of the account- ing functions to EDP, and we look fori.·ard to continued assistance from the auditors. As you know, with few minor exceptions, our staff has been fully aware of the points set forth in the auditor's management letter of June 26, 1975. However, certain procedures have not been in effect for one or a combination of the following reasons, each of which is more specifically addressed later in this status report: Several of the recommended procedures would not be cost effective. (The auditors have recognized this in paragraph two of their letter which states, " ••• The concept of reasonable assurance recognizes that the cost of a svstem of internal accounting control should not exceed the benefits derived ••. "); and/or Previously planned procedural changes have been proceeding under an orderly imolementation schedule. (Several com::ients to this effect are more addressed in the respective texts of these reports on such matters as new purchasin2 and warehousinp, procedures, and capabilities which the recent conversion to EDP now allow that would not have been practical in the past.) Further, many of the auditors' cor.ur.ents are a result of Pi.r.l's unfamiliarity with the full extent of procedures in effect due to somewhat limited exposure to date -, ·p. M. M.o CO. ( The Boards irectors County Sanitation Districts of Orange County June 26. 1975 2 diaclosed certain conditions that we believe to be weaknesses that warrant your attention and our co111nents and recommendations are presented for-your considera- tion in the pages that follow. JOURNAL ENl'R!ES Our review of journal entries revealed that not all entries were approved by a responsible individual independent of the preparer prior ~o being entered in the various general ledgers. In order to minimize the possibility of errors being entered into the accounting records, all entries should be reviewed and approved by a responsible individual _independent of the preparer. It was further noted that since converting the general ledgers from a manual system of accounting to the Xerox Computer Service ten:tinal, adequate user controls ha~e not been maintained over journal entries made. To provide . assurance that all entries are being entered into the accounting records via .,the teri:iinal, all journal entries should be recorded on prenumbered forms with all numbers being accounted for on a monthly basis. Before the journal entries are sent to the terminal operator for process~ng, batch controls over total dollar aa>unts should be established for subsequent comparison with printed reports to verify that the various District ledgers have been properly updated. CASH RECEIPTS In accordance •ith current procedures, the receptionist opens the mail and pre- pares a daily listing of mail receipts. To provide assurance that monies received are being properly deposited with the County Treasurer, a responsible individual i~dependent of the receptionist and the person making the deposit should compare the daily listing of mail receipts to the deposit order returned by the County Treasurer. DAILY DEPOSITS Cash receipts are not being deposited on a daily basis. A procedure of depositing all receipts on a daily b&sis improves internal control by minimizing the amount of cash on hand and thereby reducing the risk of loss. Also public money will be available for investment more promptly. Fred A.. Harper July 24, 1975 Page 2 ( to all District systems. (The audit's letter has been thoroughly reviewed with PMM and their staff is now more fully cognizant of the above as noted in the co~Jnents that follow.) The preamble of the aud~tors' report is es~entially from the auditing manual, and.basically addresses the l~tent of the interim report and the inherent philosophy of ~nternal co~trols. Emphasis is, of course, on the recognized need to continually review accounting control procedures to assure that they remain in effect and ade- quatel)' provide for changing conditions. This remains the policy of the Finance Department, and I encourage the full support of management and the Boards in enforc- ing this policy. JOURNAL EITTRIES It ~s current F~nance De~artment policy that all journal entries be approved by the Director o: Fi~ance pr~or to entry into the.accounting system. During the ~ourse of the audit, it was discovered that approx1mately four journal entries had inadverte~tly been pro~essed without the ~hove approval. A Finance Department memo has been issued restating the current policy to provide assurance of confon:iance with s~id policy •. It shou~d be noted,,however, that on occasion, in the absence of the Director of Finance, Journal entries must be made to the system in order to avoid delav o~ accoun~ing data entry. These entries then receive post facto approval by the • Finance Director. . To strengthen journal entry control, pursuant to conversion to EDP, pre-nwr.bered Journal entry forms are being ordered, and continuous dollar batch Gontrols have been added to current batch verification procedures for reconciliation with systec output of monthly general journal entries. CASH RECEIPTS Procedures have been added to the existing internal controls to provide for an independent third party verification of cash receipts with the County Treasurer's deposit order. DAILY DEPOSITS It is inherent in basic accounting philosophy that cash receipts be deposited on a daily basis. Our staff agrees with this philosophy and recognizes its ro}e in internal control procedures. We also appreciate that PMM is professionally obligated to bring this item to the Districts attention. P. M.M.a CO., The Board . Directors County Sanitation Districts of Orange County June 26, 1975 3 • SUSPENSE ACCOUNTS "i'be Districts currently follow the practice of recording certain types of trans- actions in suspense accounts until a determination of the proper treatment of the transaction can be made. We feel that all entries made to these accounts should have the prior approval of the Director of Finance. · A. represented to us by your accounting personnel, these accounts are used as a type of clearing account. To preserve internal control, the accounts should be analyzed on a monthly basis to determine whether any transactions have been inadvertently .charged to the accounts and forgotten. Under the current system, supervisors report employee tine to the accounting department and distribute payroll warrants to the employees. Such a procedure allows for the possibility of erroneous time to be reported and go undetected. Internal control over the issuance of payroll warrants would be improved if personnel responsible for adding new names to ~he payroll master files and reporting employee time do not have access to et:1ployee warrants. It was also noted that the payroll clerk has direct access to, and performs limited ci.aintenance on personnel files. Elements of good internal control dictate that personnel record-keeping and payroll processing are incocpatible functions and should be performed by separate individuals. We further suggest that the payroll clerk be denied access to the personnel files. Fred A. Harper July 24, 1975 Page 3 ( The daily deposit of cash receipts would add a m1n1mum one-quarter of a man ye~r at an_ estimated annual cost of $5,000, including transportation required to make sa1~ deposits at. the County Treasury. It should be noted that the present District policy docs provide for immediate deposit of substantial amounts received such as construction grant payments. However, the bulk of District revenue is b/ virtue of ad valorem tax apportionments made through the County Treasurer-Tax Collector's office. These funds are deposited directly by that office to the credit of the respective Districts, and at no time are funds processed through our office. The accounting transaction to record said allocation is made following notification of the apportion- ment by the County Auditor-Controller. With the exception of construction grant fund receipts and certain deposits of connection fees by the cities, the actual cash re- ceived at the Districts' offices is very nominal. Further, these cash receipts are generally in the form of checks, pure cash transactions seldom being handled by the Districts. In view of the additional cost of implementing the procedure of daily deposits, it is recommended that the present District policy of depositing receipts on a weekly basis, with immediate deposit of substantial receipts, be continued. This recommen- dation has been reviewed with P~~f and they realize the cost/benefit relationship. Their staff has indicated that our present policy pose~ no real.problems from their standpoint and would not require any alteration of their audit procedures. SUSPENSE" ACCOUNTS It is present District policy to minimize the use of suspense accounts. How- ever, the accounting for certain transactions cannot always be fully determined at the time of original entry. Therefore, suspense accounts are, on occasion, utilized. The rr~jority of transactions of this nature are by virtue of journal entries and, therefore, receive prior approval of the Director of Finance under established proce- dures. These procedures are being expanded to incorporate the requirement of prior approval of accounts payable and cash receipts transactions to suspense accounts. The present policy of annually reviewing said accounts is being further modified to a quarterly basis. PMM has agreed to the sufficiency of this modification. As you know, until approximately six months ago, payroll warrants were distri- buted to employees via the U.S. Mail. However, because of the rapidly deteriorating mail service, we experienced an increasi~g number of problems from this method, i.e., delayed warrants, lost warrants, returned warrants, etc. We therefore reverted to the present systen of having the division supervisors distribute paychecks to their respective employees: Current procedures relative to the auditors previously expressed concern include, but are not limited to, the following: 1) All employee status changes are approved by the division supervisor, department head, and General Manager. P. M. M.'8 CO. ( The Boards _ Directors County Sanitation Districts of Orange County June 26. 1975 4 Fred A. llarper July 24, 1975 Page 4 ( 2) PayToll time cards provide for the signature of two responsible staff members (i.e., foreman and supervisor) prior to acceptance by the Payroll Division. The department head and General Manager approve a 11 overt irnc. 3) Time cards and/or payrolls are audited and batch controlled by the Districts' Finance Department and the County Auditor. Paychecks are signed by the County Auditor. 4) Paychecks are distributed to each supervisor via the department head. S) Personnel are required to sign a fonn acknowledging receipt of their payroll check (heretofore said acknowledgements have been maintained in the departmental files; however, they will now be filed with the Personnel Division). 6) Terminating er.iployees immediately desire refund of their retirement and are required to visit the Personnel Department to si~ appropriate forms, thereby reducing the possibility of the Payroll Division not being apprised of a termination. As a practical matter, the division supervisors, because their employees are located and/or rotated among several sites, are best equipped to issue payrcll warrants as they generally visit the job sites each day. Alternatives would be to have employees pick up their paychecks at a central location or to have an indepen- dent c~ployee distribute paychecks, thus diverting their efforts from other assi~ed duties. Neither of these appears cost effective. It is therefore recommended that the present method be maintained, and that at unannounced and variable frequencies, an independent third party be assigned to distribute paychecks. These procedures have now been more thoroughly reviewed with the auditor and they have expressed their satisfaction therewith. In the past, payroll processing and personnel file maintenance have been main- tained in the sar.ie office because of the small size of the Districts' clerical staff. Any other approach would have required the addition of a clerk at an estimated current cost of approxi~~tcly $10,000, including overhead. Because of changes in State and Federal reRUlation which require implementation of new programs, and the fact that our personnel complement has now reached the size where it is feasible to centralize supervision of all personnel administration, the Boards have approved the new position of Assistant to the Chief of Personnel Division. This organizational change, as recomm~nded by the staff, will allow for further separation of payroll processinR and personnel recordkeeping duties. However, complete separation of duties at this time would require the addition of a clerk's position. -, ·p, M. M.8i CO. ( The Boards !rectors County Sanitation Districts of Orange County June 26. 1975 5 TERMINAL SECURITY It waG observed that acc£ss to the Xerox Computer terminal is not physically restricted. In order to prevent unauthorized individuals from gaining access and making changes to District accounting records, the terminal should be main- tained in a locked room. A selected responsible individual should maintain cuatody of the key and only allow authorized individuals access to the terminal. PETIX CASH Petty cash procedures should be amended to require an of fi~ial independent of the petty cash custodian to examine and cancel petty cash vouchers at the time the fund ia reimbursed. PURCHASING During our exacination of documents supporting warrants issued during the year. we noticed that in some cases the dates appearing on vendor invoices arc prior to dates appearing on the Districts' purchase order. This would indicate that the normal controls over purchasing have been by-passed. We understand that this should happen only when an emergency purchase is made in order to preserve the public health and safety. We suggest that emergency purchases be examined inore closely to determine that such purchases do, in· fact, qualify as an. emergency as defined by the Boards. Fred A. Harper July 24, 1975 Page S TER.\tl};AL SECURITY ( The Xerox computer terminal is in a separate accountin~ machine room with locked door. The room has been posted to prohibit admittance of unauthorized individuals. It should be noted in this rer,ard that a provision of the Xerox system is the require- ment that access to the computer is allowed only after entry of a password. Knowledge of this password, .,.·hi ch is periodically changed, is restricted to key personnel. PEITY CASH Petty cash vouchers are now signed by the employee receiving reimbursement; or, in the event a payment is cade directly to a finn, said payment is made by check and endorsed by the payee. Reimbursements of any magnitude (to an ernployee or firm) are always made by check. In addition, the Director of Finance signs each voucher which is approved for payment. Vouchers arc effectively cancelled at the time of data entry into the accounting system. The General Manager then certifies to the Board of Direc- tors that he has reviewed all warrants presented for payment (including the petty cash reimbursement warrant) and recommends payment thereof. Further, vouchers are then reviewed and processed by th< County Auditor-Controller prior to issuance of a war- rant from his office. It is felt that these procedures provide sufficient control of petty cash expen- ditures and following a further review of same, PMM has concurred ~ith the above. PURCHASING You will recall that some time ago I recommended that the Boards consider engag- ing a consultant to review purchasing and warehousing procedures and rr.ake appropriate recor:u:iendations because of significant changes in the Districts' procurement responsi- bilities. As a result of said recommendation, a consultant was err.ployed and completely revised purchasing, and inventory procedures have been prepared. Inventory is the final application to be implemented on the new Xerox system, and this effort is being coordinated ..,.ith the move to the new warehousing facility. Each of the points set forth in the interim audit report were included in the new procedures under implemen- tation, which, as observed by P~N, combined with the change fro::-. a decentralized to a centrali:cd purchasing effort, will greatly enhance our purchasing and warehousing ac- tivities in this regard. It is paramount, however, that this effort receive the full cooperation of all department and division staff and the complete support of management. During, and upon completion of implementation of new procedures, I have requested the auditors to review and make appropriate recommendations for improvement thereon. -, -P. M~M:a CO. l The Boards \_ uirectors County Sanitation Districts of Orange County June 26, 1975 6 As explained to us by the Director of Finance, the Districts' purchasing pro- cedures have just recently been revised to provide for a more centralized purchasing approach which should fu~ther strengthen internal control. Through discussions with the Districts' accounting personnel, it was determined that there were certain weaknesses in internal control over inventory. The following weaknesses we~e noted: a. All incoming merchandise, materials and supplies are not required to pass through a central receiving location. b. When a copy ~f the purchase order is.being furnished to receiving clerks to be used as a receiving report, quantities are not being omitted to insure the receiving clerk is actually counting quantities received. • c. Inventory custodians are not required to report obsolete, unusable or overstocked inventory items to the accounting department so they may be properly written off and disposed of. d. Perpetual inventory records arc not balanced to general ledger controls at reasonable intervals. e. Perpetual inventory records are not maintained by persons other than custodians of the goods. f. Inventory classes are not physically counted periodically during the year to deter.nine recorded quantities equal quantities on hand. We understand that some of the aforementioned weaknesses are due to inadequate f~cilities and will be rectified as soon as the recently constructed inventory facility becomes available for use. FIXED ASSETS In order to provide assurance that assets recorded on the Districts' books are still in existence and are being used, periodic physical inventories of assets should be taken on a rotating basis and any discrepancies between the detailed records and physical existence should be promptly investigated. ~ny required adjustments should then be made to the accounting records. Also, the custodians of fixed assets should be required to report, in writing, to the accounting department any changes in the status of the Districts' assets, i.e., transf~rs between locations, sales, scrapping, obsolescence, excess, etc. Before the aforementioned reco1I1Dendations could be implemented, it would be necessary to more clearly define specific assets and fix responsibility for groups of assets by location. It is further suggested that all items of personal property be identified by permanently affixing a prenumbered fixed aaaet tag thereto. · Fred A. Harper July 24, 1975 Page 6 FIXED ASSETS ( Prior to adoption of the State Controller's Uniform Accounting System for Waste Disposal A~encies in 1970, fixed asset depreciation accounting was not required. Members of our staff participated in the formulation of the Uniform System and we are, therefore, extremely familiar with the requirements. Since that time, a full-time staff accountant has had primary responsibility for developing fixed asset record keeping and "'e no"' have the most comprehensive fixed asset accounting system of ar.y waste disposal agency in the state, if not the nation. The nature of the Districts' fixed assets are such that the bulk of the dollar value represents as~ets that do not "disappear", i.e., concrete structures and large sewage treatment equipment items, the major problem being the reporting ~o the account- ing department of any change in the status or location of a given asset. Adequate enforcement of the existing job plan procedure would assure that this pro~lem is minimized. -, . P. M:M:a CO. ( The Boards Jirectors County Sanitation Districts of Orange Councy June 26, 1975 7 PROJECT COST ACCOUNTING Throughout the past fiscal year payroll hours paid employees have not been reconciled to hours charged to various work orders. To be certain all hours paid have been properly charged to a work order number for purposes of ac- counting for specific project costs, payroll hours paid 1;hould be reconciled vith hours charged to work orders on a IllC>nthly basis. We understand that the afor~entioned procedure will be done automatically as soon as job cost accounting is c~nverted to the Xerox system. * * * * * It should be noted that this letter, by its nature, is critical in that it contains only our comments and recommendations on deficiencies observed during the course of our interim examination. It does not include our observations on the strong features of the Districts' internal control also observed. Fred A.. Harper July 24, 1975 Page 7 ( Needless to say, specific identification of over $160 million dollars of present- day fixed assets (expected to increase to approximately $500 million dollars by the year 1985), and periodic inventories thereof, is a monumental task. The Districts' fixed asset recordkeeping system continues to be one of the most complete in existence and the application has recently been converted to the Xerox computerized system. Al- though considerable progress has been made to date, without additional staff we project that it will be a minimum of five to seven years before all assets can be identified to provide ~hat we feel would be an adequate inventory of the fixed assets of the Districts. To account for fixed assets to the extent suggested in the auditors' letter and/or to expedite the process would require·the addition of an accountant assistant engirieer, and a clerk, at an estimated annual cost of $50,000. Even with ~dded per- sonnel, the task will be extremely time consuming and as noted above, costly. We have discussed this matter at great length with PMM and they now appreciate the magnitude of the problem. We are continuing to work with the auditors in the area of fixed asset accounting and periodic progress reports will, 0f course, be submitted. PROJECT COST ACCOlr.'\IING Payroll hours paid emploY.ees have always been verified to hours cha•ged to the work orders. Hoi.'ever, procedures in the past have proved for such verification prior to data entry ir.to the system. With exception of periodic random verification, the practice of post-entry recor.ciliation, although deemed desirable, has not been followed for several reasons. First, such a procedure would have required addition.al account- ing personnel in the Districts' Finance Department, at a current estimated annual approximately $14,000, including overhead. Secondly, the cost accounting system of the Districts is intended primarily to serve two functions: (a) provide cost information as an administrativ~ tool to assist in effectively controlling operation and mainte- nance expenditures, and (b) to provide for cost determination of fixed asset improvements. Neither of these presently affect rate setting, Further, because the Districts' function as a governmental entity is outside the traditional use of cost accounting in a profit- making organi:ation, the cost records are more of a memo nature to perform the above functions. To my knowledge, our Districts are the only governmental agency with a comprehensive cost accounting system such as we have. However, as stated above, this procedure is deemed sufficiently desirable as to have weighed heavily in the.staff's recommendations to consider converting the account- ing activity to electronic data processing. It is now a moot point as upon implementa- tion of the Districts' cost accounting procedures on the Xerox system effective July 1, 1975, this reconciliation procedure became automatic. Again, I would like to reiterate my appreciation to the staff of Peat, Marwick, Mitchell & Company for their work to date. They have provided us with more constructive assistance than any auditor in the past and we look forward to their continuing assistance. As you know_, our accounting system was used as the model in the development of the State -, P. M·.M·.a CO. ( The Boards Directors County Sanitation Districts of Orange County June 26. 1975 8 Ve would like to express our appreciation for the courtesy and a;sistance ex- tended to us by personnel of the Districts during our interim work. Should we have further recommendations which we feel warrant Board attention as a result of our final examination work, a supplecent~l letter to the Boards will be issued at that time. We would welcome the opportunity to provide further assistance to the Districts in any area where lack of available time or apecialized skill might prevent your staff from acting. Very truly yours, PEAT, MARWICK, MITCHEU. & CO. ~F~H~~::~ VFH:at Fred A. Harper July 24, 1975 Page 8 ( Controllers Uniform System of Accounting for California and is now being considered by a co~.rnittee of the ~ater Pollution Control Federation as a model on an international scale. We are continually consulted by our counterparts wto are establishing or improving their systems. I would urge continued support of our position of leadership in accounting for waste water treatment agencies and respectfully request any appro- priate direction from yourself and the Boards, cc: Peat, Man.-ick, Mitchell & Co. -, Item No. 2 S T A F F REPORT July 24, 1975 COUNTY SANITATION DISTRICTS of ORANGE COUNTY, CALIFORNIA P. 0. BOX 8127 108.C.C ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (71.C) 5-40-2910 (714) 962-2-411 Subj~ct: Additional Primary Treatment Facilities at Plant No. 2 The Project Report for Improved Treatment at Plant No. 2, which was submitted to the State on March 1, 1974, has n~t, to this date, received any comment or approvals from the State or Environmental Protection Agency. The Districts' plans for improved treatment and reliability of facilities have been incorporated into a Step I Grant along with the evaluat1on of the Jet Propulsion Laboratory's Activated Carbon Treatment System process. A Facilities Plan, along with an Environmental Impact Statement which will include recommendations for additional facilities, as well as advanced treatment processe·s to meet the State and Federal requirements, will be completed in the· Spring of 1976. At the present time, the Districts' total treatment capacities arc 172 million gallons per day, with 12 million gallons per day standby. The present flows being treated at the joint works facilities are approximately 175 million gallons per day. The staff has been greatly concerned over the treatment capabilities and the time required·for the processing of a grant application and the construction of any project under the grant program. Past experience has indicated that from. concept approval to completion of the facilities is approximately 2 to 2-~ years. The last construction contract for additional treatment capacities was Contract No. P2-19 which was completed in September, 1972.and made operational on September 16, 1972, provided for 24-MGD of additional primary treatment capacities. Attached with this memo is a graph which delineate.s the flows to date and the projections to the year 1985. It is obvious from this flow projection that the Districts are in need of additional capacities which must be furnished sooner than the.implementation period presently experienced in the grant progrrun. When the CORF budget was presented to the Boards in June, staff felt that additional treatment facilities could be built under the grant program prior to the completion of the Step I efforts to comply with the reliability guidelines as phblished by the Environmental Protection Agency. Subsequent to the presentation of the CORF budget, the staff has heen informed that the State and Environmental Protection Agency arc reluctant to approve any additional facilities prior to the final adoption of the Environmental Impact Statement because of the ''sensitive nature'' of the air quality --growth inducing aspects of treatment plant capacities. It is, therefore, ·becoming more apparent ~hat the Districts must proceed to provide the necessary treatment capabilities to meet our commitments to the community and to the requirements as set forth in the Districts' NPDES Permit, in order to avoid any mandate from the Regional Board for the cessation of sewer and building permits. It would, therefore, be recommended that staff be authorized to: Staff Report July 24, 1975 Page Two 1. Proceed with the advertising for public bids for the procurement of necessary equipment for the installation of two primary clarif- iers at Plant No. 2. 2. Solicit proposals for engineering services necessary to prepare the plans and specifications for the above-mentioned two primary clarifiers and appurtenances at Plant No. 2. 3: The staff be directed to expedite the completion of this project on or before July 16, 1976, in order that the General Manager ~ay collect a bet of $5,00 from the Director of Finance, ' . REL:hje Item No. 3 t;QUNTY ::SANITATION UISTRICTS of ORANGE COUNTY, CALIFORNIA ST AF F REPORT July 24, 1975 P.O. BOX 8127 108"44 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (71 .. ) 5.C0-2910 (71 .. ) 962-2.C I I Subject: Selection of Engineering Services for Improvements at Plant No. 2 In order to implement the program for improvement of facilities at Plant No. 2, it will be necessary to retain the services of certain consulting engineers. There are basically three areas on. which staff will need assistance in the implementation of the facilities as set forth in the CORF budget as presented in June of this year. Services as required for the various areas are as follows: .L BROOKHURST STREET IMPROVEMENTS AND REALIGNMENT OF MAIN ENTRANCE ROADWAY This improvement, which is estimated to cost in excess of $150,000, will require the services of a consulting engineer to coordinate the survey s~orm drain requirements in with the design for the project. The staff feels that there are several competent consulting engineers that can perform the tasks as required, and it is recom- mended that the staff be directed to solicit proposals from those qualified engineers and make a recommendation to the Boards for the selection thereof. 2. RELIABILITY OF TREATMENT FACILITIES It: is contemplated that the staff will p·repare the necessary specifications and bid documents for the procurement of the equipment necessary for the additional two primary clarifiers, but it will be necessary to retain the services of John Carollo Engineers for the design of the facilities and the necessary piping and appurtenances associated with this project. It is the staff's recommendation that the Boards authorize negotiations between the staff and John Carollo Engineers for this work. It is felt that John Carollo Engineers is-most familiar with this add-on and remodeling project and would best serve the Districts. 3. FOUL AIR SCRUBBER AT IIEADWORKS "C" (at Plant No. 2) REL:hje In the continuation of our odor control program to abate nuisances associated with the treatment processes, it will be necessary to treat the foul air in the Hcadworks by the installation of a foul air scrubber. It is, therefore, recommended that the staff solicit _proposals from those consulting engineers who are qualified in this area and can demonstrate their expertise and recommend the selection of a qualified engineer for this project. .... I CALIFORNIA ASSOCIATION of· SANITATION AGENCIES H:2;) L Stret>I Suite SGO Sacramento. Ca. 9G81-1 Telephone (916) 444 -2796 TO: ALL MANAGERS AND DIRECTORS FROM: SUBJECT: HIKE DILLON, EXECUTIVE DIRECTOR COLLECTIVE BARGAINING LEGISLATION DATE: July 17, 1975 The July 3 issue of the CASA newsletter brought you up to date on the status of the major collective bargaining bills. SB 275 Dills, because of a "bad reputation", is now SB 4 Dills. AB 119 Dixon is an identical bill on the Assembly side. Both bills did not meet the initial committee deadlines and technically cannot become law prior to January 1, 1977. Following are the major provisions of SB 4 Dills as amended: Existing laws are repealed and a single uniform "collective bargaining" law is establi~hed for all public employees. Contains a statement of recognition that a distinction exists between public agencies and private industry, and that private sector precedent shall therefore not necessarily be binding. Managerial and confidential employees are excluded from the act. Supervisory employees are accorded limited rights under the George Brown Act separate from non-supervisory personnel. A five-member Public Employment Relations Board together with staff is established to administer the new law, determining bargaining units, unfair labor practices, etc. Limited judicial review is provided in certain instances. Both parties are required to bargain in good faith prior to the employer finalizing his budget. Initial employee proposals shall be a public record and the employer's counter- proposal and any new proposals must be made public within 24 hours. {Fishbowl amendment} Contains provisions for exclusive representation and organizational security and dues deduction. Organizational security is limited to agency shop and maintenance of membership. The bill provides that the collective ·bargaining agreement may include a procedure for final and binding arbitration of rights disputes {grievances) if agreed to by the parties. If included, such agreements may be enforced through court order. For impasse, either party, or the board, may declare that an i.mpasse has been ~· reached in negotiations or the provisions of a collective bargaining agreement. At the request of either party the board shall appoint a mediator to assist in resolving an impasse. The mediator does not have the power to impose any settle- ment on the parties. The bill does not provide for reimbursement of local costs (SB 90) because responsibilities imposed on local government by this Act are in lieu of similar responsibilities imposed by existing law. Scope of bargaining has been limited to wages, hours and other terms and condi- tlons of employment. Copies of SB 4 will be sent to CASA members upon request. JOHN H. SAWYER, GENERAL M"NAGE.R 830 NORTH ROSS STREET SANTA ANA, CALIFORNIA 92701 (714) 935.3355 ASSOCIATION, INC. • Board of Directors AGENDA ITEM #15 August 12, 1975 County Sanitation Districts of Orange County Post Office Box 8127 Fountain Valley, California 92708 SUBJECT: RESOLUTION NO. 75-127 Gentlemen: The agenda for your regular meeting of August 13, 1975, contains an item of importance to the Orange County Employees Association. Item number 15 calls for the consideration of Resolution No. 75-127 on Employee Relations. This resolution will directly affect the employees of the Districts whom we represent. It is important that through OCEA your· employees be permitted to provide input to the District on Resolution No. 75-127. California Government Code Section 3507 provides that: "A public agency may adopt reasonable rules and regulations after.consultation in good faith with representatives of an employee organization or organizations for the adminis- tration of employer-employee relations under this chapter." The consultation required by Section 3507 has not occurred. We first heard of the proposed resolution when we received it in the mail on August 11. Two days is not sufficient time to arrange a meeting and fully explore this detailed document. Please suspend consideration of this matter ~ntil your staff and general counsel have consulted with the Orange County Employees Association as mandated by the Government Code. Sincerely, ORANGE COUNTY EMPLOYEES l~SSOCINrION ·~9~ ~'.1111';~ ~:_ ifarker Staff Representative JGH:rnm cc: James Ellis, Fred Harper, Thomas Woodruff REPRESENTING MORE THAN 7000 ORANGE COUNTY EMPLOYEES AGENDA ITEM #15 RESOLUTION NO. 75-127 A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, AND 11, OF ORANGE COUNTY, CALIFORNIA, ESTABLISHING GUIDELINES FOR EMPLOYEE RELATIONS AND REPEALING RESOLUTION NOS. 69-99 AND 71-4 The Boards of Directors of County Sanitation Districts Nos. l, 2, 3, 5. 6, 7, and 11, of orange County, California hereby resolve as follows: SECTION 1. TITLE OF RESOLUTION This resolution shall be known as the Employer-Employee Relations Resolution of the County Sanitation Districts Nos. l, 2, 3, 5, 6, 7, and 11, of Orange county, California. SECTION 2. PURPOSE The purpose of this resolution is to implement Chapter 10, Division 4, Title 1 of the Government Code of the State of California (Sections 3500 et seq.), captioned "Public Employee Organizatioris", by providing orderly procedures for the admin- istration of employer-employee relations between the Districts ~nd its employees and for resolving disputes regarding wages, hours and other terms and conditions of employment. This re- sol~tion is intended to establish uniform and orderly methods of communication between the Districts and their employees. SECTION 3. DEFINITIONS (A) DISTRICTS --means County Sanitation Districts Nos. l, 2, 3, 5, 6, 7, and 11, of orange County, Calif- ornia, acting individually or in concert through the Joint Administrative Organization. (B) EMPLOYEE --means any person regularly employed by the Districts except elected officials. (C) EMPLOYEE, CONFIDENTIAL --means any employee who, in the regular course of his duties, has access to, -1- \ < r or possesses information relating to, deci~ions of the Districts' management, affecting employer- employee relations. (D) EMPLOYEE, MANAGEMENT means any employee who formulates, determines, or administers management policies and programs including, but not limited to, all employees listed in Exhibit A, attached hereto. (E) EMPLOYEE, PROFESSIONAL --means any employee engaged in work requiring scientific or specialized knowledge or skills attained through a recognized course of study and instruction. (F) EMPLOYEE, SUPERVISORY --means any employee having authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline other employees, or responsibili_ty to direct them, or to adjust their grievances, or effectively to recorn.mend such action, if in connection with the foregoing the exercise of such authority is not of a merely routine or clerical nature, but requires the use of independent judgment, including, but not limited to, all employees listed on Exhibit B, attached hereto. (G) EMPLOYEE ORGANIZATION means any organization which includes employees of the Districts and which has as one of its primary purposes representing such employees in their employer-employee relations. (H) EMPLOYER-EMPLOYEE RELATIONS --means the relation- ship between the Districts and its employees or their employee organizations concerning wages, hours, and other terms and conditions of employment. (I) IMPASSE --means a deadlock in the discussions between a recognized employee organization and the Districts over any matter concerning, which they are -2- required to meet and confer in good faith, or over the scope of such subject matter. (J) MEDIATION means the effort of an impartial third person functioning as an intermediary, to assist the parties in reaching a voluntary resolution to an impasse, through interpretation, suggestion and advice. (K) MEET AND CONFER IN GOOD FAITH --means the perfor- mance by Di~tricts, or its duly authorized represen- tatives, and representatives of recognized employee organizations of their mutual obligation to meet and confer in order to exchange freely information, opinions, and proposals, and to endeavor to reach agreement on matters within the scope of represen- tation. This does not compel either party to agree to a proposal or to make a concession. (L) RECOGNITION --means acknowledgement by the Districts General Manager that an employee organization is the exclusive representative of all the employees in an ap~ropriate unit, except employees in such unit who have elected to represent themselves. (M) RECOGNIZED EMPLOYEE ORGANIZATION --means an employee organization which has been granted recognition by the Districts General Manager and the employee or- ganization which has th.e right to meet and confer in good faith as the exclusive organizational represen- tative of all members of an appropriate unit except those members in such unit who elect to represent themselves. (N) SCOPE OF REPRESENTATION --means all matters relating to employment conditions and employer-employee re- lations, including, but not limited to, wages, hours and.other terms and conditions of employment. Districts' rights, as defined in Section 5 herein, -3- ' .. r - are excluded from the scope of representation. SECTION 4. EMPLOYEE RIGHTS (A) Employees have the right to form, join and participate in the activities of employee organizations of their own choosing for the purpose of representation on all matters of employee relations. (B) Employees have the right to refrain from joining or participating in the activities of employee organi- zations. (C) Employees have the right at any time to represent themselves individually in their employee relations. (D) Neither the Districts, nor any employee organization, nor any employee, shall interfere with, intimidate, re.strain, coerce, or discriminate against any employee or employees because of the rights guaranteed here- under. (E)· Managerial and confidential employees who are members of.a recognized employee organization which represents employees who are not managerial or confidential employees shall not: (1) represent the employee organization on matters within the scope of representation, or (2) serve on committees of a recognized employee organization which represents ·employees who are not managerial or confidential employees at the times such committee considers matters under which this e~ployee has managerial control or has knowledge about as a confidential employee. (F) Supervisory employees who are members of a recognized employee organization which represents employees who are not supervisory employees shall not serve as representatives of such organizations in any stage of the grievance procedure. -4- \ < (G) Professional employees have the right to be represented separately from non-professional employees by a pro- fessional employee organization consisting of such professional employees. (H) Nothing herein shall be construed to give employees the right to strike, and any employee who encourages, causes or participates in any strike, walkout, stoppage or retarding of work, or any other interference with the conduct of the Districts' operations, shall be subject to irmnediate discharge or other disciplinary action in the. sole discretion of the District. SECTION 5. DISTRICTS' RIGHTS Except as otherwise specifically provided in this Resolu- tion, or subsequent ones, the Districts have and retain the sole and exclusive rights and functions of managements, including, but not limited to, the following: ·(A) To determine the nature and extent of services to be performed, as well as the right to determine and implement its public function and responsibility. (B) To manage all facilities and operations of the Districts, including the methods, means and personnel by which the Districts' operations are to be conduct- ed. (C) To schedule working hours, allot and assign work. (D) To establish, modify or change work schedules or standards. (E) To direct the working forces, including the right to hire, promote, demote, or transfer any employee. (F) To determine the location of all plants and facilities. (G) To determine the layout and the machinery, equipment or materials to be used. (H) To determine processes, techniques, methods and means of all operations, including changes or adjustments -5- r of any machinery or equipment. (I) To determine the size and composition of the working force. (J) To determine policy and procedures affecting the selection or training of new employees. (K) To establish, assess and implement employee perfor- mance standards, including·, but not limited to, • quality and quantity standards; the assessment of employee performances; and the procedures for said assessment. (L) To control and determine the use and location of Districts' property, material, machinery or equipment. (M) To schedule the operation of and to determine the number and duration of shifts. (N) To determine safety, health and property protection measures. (0) To transfer work from one job to another or from one plant or unit to another. (P) To .introduce new, improved or different methods of .operations, or to change existing methods. (Q) To ~elieve employees from duty for lack of work or other reasons deemed legitimate by management. (R) To reprimand, suspend, discharge or otherwise discipline employees fo.r cause. The judgment of management shall govern except for an abuse of dis- cretion. (S) T.o establish and determine job classifications. (T) To take such other and further action as may be nee- essary to organize and operate the Districts in the most efficient and economical manner and in the best interest of the public it serves. (U) To contract or subcontract construction, services, maintenance, distribution or any other work with -6- . '· outside public or private.entities. {V) The exercise of management rights shall not preclude -~ employees or recognized employee organizations from presenting grievances concerning the effect of said action upon the employees~ provided, however, the basic right of management to act hereunder or make such decisions is unimpaired. SECTION 7. PETITION FOR RECOGNITION. THE RIGHT TO MEET AND CONFER IN GOOD FAITH. {A) An employee organization that seeks recognition for the purpose of meeting and conferring in good faith as the representative of all the employees in an appropriate unit shall file a petition with the DistrictsGeneral Manager containing the following information and documentation: {l) Name and address of the employee organization • . (2) Names and titles of its officers. (3) Names of employee organization representatives who are authorized to speak on behalf of its members. (4) A statement that the employee organization has, as one of its primary purposes, representing employees in their employment relations with the Districts. (5) ·A statement whether the employee organization is a chapter or local of, or affiliated directly or indirectly in any manner with, a regional, state, national or international organization and, if so, the name and address of each such regional, state, national or international or- ganization. (6) Certified copies of the employee organization's constitution and by-laws. -7- ' r (7) A designation of those persons, not exceeding two in number, and their addresses, to whom notice by regular United States mail will be deemed sufficient notice on the employee or- ganization for any purpose. (8) A statement that the employee organization recognizes that the provisions of Section 923 of the California Labor code are not applicable to Districtsemployees, and that the organization does not and will not assert the right to call, engage ~n, encourage, assist or condone, in any manner, any strike, work stoppage, slow down, sick in, or other concerted refusal to work by employees of the Districts. (9) A statement that the employee organization has no restriction on membership based on race, color, creed, sex, age or national origin. (10) The job classifications or titles of employees in the unit claimed to be appropriate and the number of member employees therein. (11) A statement that the employee organization has in its possession written proof, dated within six months of the date upon which the petition is filed, to establish that a majority of the employees in the unit claimed to be appropriate, have designated the employee organization to represent all employees in such unit in their employment relations with the Districts. Such written proof shall be submitted for confirmation to the Districts General Manager. (12) A request that the Districts General Manager recognize the employee organization as the representative of all of the employees in the unit claimed to be appropriate for the purpose -8- of meeting and conferring in good faith on all matters within the scope of representation. (B) Upon the determination by the Districts General Manager that an employee organization has complied with the requirements of (A) above and {F) below, he may grant recognition for purposes of meeting and conferring in good faith after determining the majority • status of the petitioner by either: (1) Having a secret ballot election conducted by the State of California Conciliation Service, or (2) By any other reasonable method based upon written proof executed within the pre~eding six months. (C) Only one employee organization shall be granted re- cognition as the recognized employee organization, entitled to meet and confer in good faith within the scope of repr~sentation, for employees in an appro- priate unit with the exception of self-represented employees. (D) DURATION OF RECOGNITION. When an employee organization . has been recognized, such recognition shall remain in effect until such time as the recognized employee organization is decertified or the appropriate unit represented by such recognized employee organization is modified, as provided in Section 8. (E) RESTRICTION ON REPRESENTATION. No employee shall be represented by more than one recognized employee organization. (F) APPROPRIATENESS OF UNITS. The Districts General Manager, after reviewing the petition filed by an employee organization seeking recognition, shall determfne whether the proposed unit is an appropriate unit. The principal criterion in making this determin- ation is whether there is a community of interest -9- . '· r· among such employees. The following factors among others, are to be considered in making such determin- ation: (1) Which unit will assure employees the fullest freedom in the exercise of rights set forth under this resolution. (2) The history of employee relations in the unit, among other employees of the Districts and in similar public employment. (3) The effect of the unit on the efficient operation of the Districts and sound employer-employee relations. (4) The extent to which employees have common skills, working conditions, job duties or similar educational requirements. (5) The effect on the existing classification structure of dividing a single classification among two or more units. Provided, however, no unit shall be es- ~ablished solely on the basis of the extent to which employees in the proposed unit have organized. SECTION 8. DECERTIFICATION OF RECOGNIZED EMPLOYEE ORGANIZATIONS. (A) A petition for decertification alleging that a recog- niz~d employee organization is no longer entitled to represent all of the employees in an appropriate unit may be filed with the Districts General Manager. The petition for dece~tification may be filed by an employee, a group of employees or their representatives, or an employee organization. The petition, including all accompanying documents, shall be verified. rt may be accompanied by a petition for recognition by a challenging organization. The petition for decer- tification shall contain the following information: -10- (1) The name, address and telephone number of the petitioner and a designated representative authorized to receive notice or requests for further information. (2) The name of the recognized employee organization. (3) An allegation that the recognized employee organization is no longer entitled to represent all of the employees in the appropriate unit, and any other relevant and material facts. (4) Written proof that at least thirty percent of the employees in the unit do not desire to be representeq by the recognized employee organi- zation. Such written proof shall be dated within six months of the date upon which the petition is filed and shall be submitted for confirmation to the Districts General Manager or to a mutually agreed upon disinterested third party. (B) MODIFICATION OF ESTABLISHED UNIT. A petition for modification of an established unit may be filed by an employee organization with the Districts General Manager during the same period for filing a petition for decertification, and petitipn for modification shall contain the following information: (1) The name, address and telephone number of the petitioner and a designated representative author- ized to receive notices or requests for further information. (2) The name of the recognized employee organization that currently represents the employees in the established unit. (3) An allegation that the established unit is no longer appropriate and all relevant facts in -11- support of such allegations. (4) Written proof that at least thirty'percent of the employees within the proposed unit have designated the petitioning employee organization to represent them in their employment relations with the Districts. The Districts General Manager shall determine the appropriate • unit which may be the existing, the proposed-modified unit, or some other appropriate unit. After the Districts General Manager determines the appropriate unit arising out of the operation of this section, he shall then follow.the procedures set forth in Section 7. for determining recognition rights in such unit. (C) There shall be no more than one election in any one unit in any twelve month period. (D) In any electi.on held pursuant to this resolution, the result thereof shall be determined by a majority of all employees in the unit eligible to vote in such election. SECTION 9. MEMORANDUM OF AGREEMENT (A) . TERMS AND CONDITIONS. All matters of employer- employee relations within the scope of representation for all employees in any unit represented by a recognized employee organization, or any individual employee representing himself, shall remain the same from year to year unless on or before September 1 of the. calendar year 1975, and September of each calendar year thereafter, proposals in writing identifying the areas.within the scope of representation to be covered in negotiations are filed with the Districts General Manager by such recognized employee organization, or such individual employee. (B) APPROVAL OF. If agreement is reached by and between the Districts General Manager and the recognized -12-. .. employee organization, on matters within the scope of representation, they shall jointly prepare a written memorandum of agreement, which shall then be submitted to the Districts Boards of Directors. Said agreement shall not be binding, nor of any force or effect, unless and until approved by the Districts Boards of Directors. SECTION 10. IMPASSE (A) If, after a reasonable period of time, the Districts General Manager and the representatives of the re- cognized employee organization have exhausted all possible means qf reaching agreement, either party may, by written communication to the other, request mediation. Within ten calendar days after receipt of the written request, the parties.shall request the California State Conciliation Service to appoint a mediator. If the mediator is unable to resolve the impasse, all unresolved issues shall be submitted to the Districts Boards of Directors which retains the right and responsibility of final decisions regarding wages, fringe benefits, hours, and all other terms and conditions of employment. SECTION 11. NOTICE (A) Except in cases of emergency, the Districts shall give reasonable, written notice to each recognized employee organization of any ordinance, rule, resolu- tion or regulation directly relating to matters within the scope of representation proposed to be adopted by the Districts, and shall provide such recognized employee organization the opportunity to meet with the Districts. SECTION 12. PEACEFUL PERFORMANCE (A) Any employee organization which, directly or indirectly -13- by any means whatsoever, engages in, induces, condones or .encourages any employee to engage in a strike, sick in, walkout, stoppage, or retarding of work, or any other interference with the conduct of the Districts operations, shall lose all rights hereunder, including but not limited to, suspension or revocation of recognition, cancellation of payroll deductions, pro- hibition of access to work or duty stations and bulletin boards. SECTION 13. CONSTRUCTION (A) The Districts Boards of Directors may adopt such rules and regulations_ necessary or convenient to implement the provisions of this resolution and of Chapter 10, Division 4, Title 1 of the Government Code of the State of California. Nothing in this resolution shall be construed to deny any person or employee any rights granted by Federal or State laws. The rights, powers and authority of the Districts Boards of Directors in all matters, including the right to maintain any legal action, shall not be modified or restricted by this re~olution. (B) If any provision or portion thereof contained in this resolution, or the application thereof, to any person or circumstance is held to be unconstitutional, invalid, or unenforceable, the remainder of this resolution and the application of such provision, or portion thereof, to other persons or circumstances shall be deemed severable, shall not be affected, and shall remain in full force and effect. (C) The provisions of this resolution shall supersede and take precedence over the provisions of any prior resolutions, minute orders or statements of policy -14- by the Districts Boards of Directors dealing with the same subjects and matters as are covered herein, including, but not limited to, Resolution Nos. 69-99 and 71-4. (D) Whenever written notice is required by this resolu- tion, such notice shall deem to have been received on the day immediately following the day on which it was mailed (excluding Saturdays, Sundays and holidays on which the offices of the Districts are closed) pro- vided the same was sent by first class or certified mail, postage prepaid to the Districts at 10844 Ellis Avenue, Fountain Valley, California 92708, or to any employee organization at its last address furnished to the Districts. SECTION 14 The Secretary of the Boards of Directors is hereby directed tc certify to the passage cf this resolution and thereupon and thereafter the same shall be in full force and effect. -15- MANAGERIAL EMPLOYEES General Manager Chief Engineer Director of Finance Superintendent EXHIBIT "A" • \ < ; ·~ SUPERVISOR~ EMPLOYEES Procurement and Property Chief Principal Accountant Senior Engineer Operations.Engineer Chief of Industrial Waste Resources Management Engineer Senior Facilities Supervisor Senior Accountant Systems Accountant Associate Engineer Chief Operator Facilities Supervisor Laboratory Director Purchasing Supervisor Assistant Engineer Environmental Specialist Plant Maintenance Supervisor Senior Engineering Associate EXHIDIT "B" • \ < MEET I NG DATE August 1 3 , 1975 TI ME 7:30 p.m . DISTRICTS 1.2,3,5,6,7,11 DISTRICT 1 ~'~ ~JOINT BOARDS RIMA .•.••. ~ .:i__ _j.__ 'DIEDR~CH) •••• ·BATTIN···· _k:::_ .::/__ ~ "'==EVANS .•••.... GARTHE • .• · ~ .:/___ ..::J___ SHARP .•.•.•.. SALTARELLI-~ .J___ ..::/--- AMO • · · · · · · · ~ __ . DIEDRICr) •••.• BATTIN •·••• ~ ~ ANTHONY •.••.. BURTON·····~~ COLLI~S ••••.. BYRNE·······~~ LYONS .••••••. CALLAHAN···~~ EWING ••••••. ·CHAPUT······~ __ DIEDRICH) .•••• CLARK······· ~ __ DISTRICT 2 L VONS • • · • · • • ·CALLAHAN· • • _L_ ----1:L ..::J.._ HOMR I GHAUSEN) .-€&*-· • • • • • · · ~ -- EWING ••• ·····CHAPUT·····~ __ ..> _j__ CULVER· •.•.. ~ __ DIEDRIC)H). ···.CLARK.····· ..L_ ..::J__ ...::L_ GRIFFIN) •••••• DAVIS·······~ __ GARTtlE ·······EVANS.·····~--~ -1--MC INNIS). •.•• DOSTAL······ v :l~l#SI THO~) ...•..... KAYWOOD ••• ·~ _____bl_ _j___ GIBBS) ••..•.•• DUKE······ •• k""'" -- FOX).········ ·M AC KAIN.·· V""' __tL _1._ GARTHE) ••.•••. EVANS······· """" -- PERRY.····· cµ ~ ~ MAC K!IN) .•.•• FOX ••••••• •• ----V--- ISVALSTAD). ····S COTT.·····~ j__ _:t_ SONJU ••••••.. FRANKIEWICH. ~ -- PEREZ)· • • • • • • · rEf:lfll LE. • • · • ~ .:/..__ 3.-EVANS .••.•.. GARTHE. • • • . . '-"'" --DUNN~) .•••••.• WINN ..•••.. ~..:{__ _j__ WIEDER} •••••.. GIBBS ••••••• .,.......--- WARD)··· • • • · ··WOOD. • • · • • · t..;""' __ N ..::f__. GLOCKNER.. • . ~ -- GRAHAM).······ YOUNG.····· ~____bl~ NEVIL) ••••... GRAHAM •.•.•• V""" -- TEMPl-Ej ••.•••. JAC-Kt1AH. • • • • 0--- DISTRICT 3 THO~) ••••••.•• KAYWOOD ••••• ~ ~ (HOMRIGHAUSEN)·Ge*········ ~ ::/___ ~ FOX) •• ~ ••••••• MAC KAIN •.•• ____k::::_ ==== AMO........ v __tL _:J__ RYCOFF J. ~ ••••• MC I NPH-S •••• ~ __ (COLL I NS) ••.••• BYRNE~~ V"" --\\L ..::L-BLACKMANJ ..... MC KNEW... • . v __ CULVER·. . . . v-j_ _j_ PERRY •••••.• ~ __ GRIFFIN)···· .. J;l,A>/JS •••••• ~ __ N _j__ (DIEDRICH).··· ·RILEY·······~ __ GARTHE) · · · · · • · EVANS· • · · · · ~ ___M_ __:j__ RIMA. . . • • • • • ~ __ MAC K!IN). ····FOX········ ~ L,_ ±= ROGERS •••••• C\.-__ SONJU • · · • · · · • FRANKIEWICH ~ !i_ SHARP). •.••..• SALTARELLI..~ __ NEVIL-········GRAHAM·····~ .:i..._ DIEDRICH) ..••. SCHMIT •.•••• ~ __ THOM)········· KAYWOOD.··· ~ ___hl_ .i--SVALSTAD) ...•• SCOTT .•.•••• ~ -- BLACKMAN).···· MC KNEW.· .• ~ .:;;__ _::/__ •.•.... --SllIPLE¥. • · • ·-=-__ DIEDRJCH) •••.• SCHMIT •.... ~~~ MC INNIS) .•••• STORE ·· ·••·• ~ __ GIBBS).······. SiilPPLE'r. · .. ~ 1_ _i__ STANTON) •..• ·· SVALSTAD · · • · ~ __ STANTON).· · · •• SVALSTAD .•• ---l.L-_N _ _:j__ PER El) ••..••.• KMPLE· · · • · · ~ __ wooD) •..••..•• wARn .•••... --1.:::::::.----1::l_ ....:i___ woonJ •••••••.• wARD ···· •••• ...---__ ARBISO) •..•••• WEISHAUPT. ~ ~ ~ ARBISQ) •••••.• WEISHAUPT· .• __J.:::::::_ __ DUNN~) •..••... WINN········ v"' __ DISTRICT 5 WARD) .....•... woon ....•... ,,..--- v GRAHAM) .•••••. YOUNG······. ~ ==== RYCKOFF • • · • · · t4C ItHH g.. . ~ _N _ _L__ DIEDRICH).···· RILEY~~ v-_µ_ ~ ROGERS.... 0-~ 0..... OTHERS DISTRICT 6 ~~~c~~TER ~~i E~~ ~ ~~ ~: : : . . STO~ ~ ~·~ ..• --{7-=1-~, '~~~==-----======--=~L =EW:::I:::::::S:::::::::==-:==:::=:::=:~-- DISTRICT ~(EVANs >' rNTW 1-f) I p (M r I MEET I NG DATE August 13, 1975 TIME 7:30 p.m. DISTRICTS 1.2,3,5,6,7,11 DISTRICT 1 ~'~ ~~JOINT BOARDS RIMA •••••. ~ 1--_y__ 'DIEDR~CH) ••••• BATTIN.··· ~ :i__ ~ EVANS •••••••• GARTHE •• • • ~ L_ .::J__ ~SHARP ........ SALTARELLI-~ .J___ ~ DISTRICT 2 AMO • • • • • • • • ~ -· DIEDRICr) ••••• BATTIN ••••• ~ ____ ANTHONY •••••• BURTON·····~ ____ COLLI~S •••••• BYRNE·······~ ____ LYONS •••••••• CALLAHAN···~ ____ EWING •••••••• CHAPUT······~ ___ DIEDRICH) ••••• CLARK·······~ __ LYONS • • • • • • • ·CALLAHAN· • • ~ __ll _:f.__ HOMR I GHAUSEN) .-Ee*-· • · · • · · · ~ -- EWING ••• • • • ··CHAPUT····· ~ __ ..> _::/__ CULVER· ••••• ~ DIEDRICH)· • • • ·CLARK.· • • • • ~ .::f__ _:i__ GRIFFIN) •••••• E>l\"I S, •••••• ~ -- GARTtfE) • • • • • • ·EVANS· • • • • • ~ --~ _:t._ Mc 1 NN Is) ••••• DOSTAL· • • • • • v -"~1 THO~) ••••••••• KAYWOOD •••• ~ ~ _j__ GIBBS) •••••••• DUKE········,,......... -- FOX)· · • • • ·····MAC KA IN· • • ~ __H_ -3._ GARTHE) ••••••• EVANS··· • • • • .......---- PERRY.····· o.., ~ ~ MAC K1IN). •••• FOX ..... •••• -V -- PEREZ)········ FEMI' LE.···· ~ :i__ .:::J__ EVANS ••••••• GARTHE...... ~ --!SVALSTAD) ·····SCOTT.····· v' ::L_ _j__ SONJU •••••••• FRANKIEWICH. ~ -- DUNNE).······ -WINN.······~ _:J__ _j__ WIEDERJ ••••••• GIBBS ••••••• "1" -- WARD)········· WOOD.······ .._,....... __ N _j__, GLOCKNER •••• ~ -- GRAHAM)· • • • • • • YOUNG. • • • • • ~ ____.b\ ~ NEV IL) ••••••• GRAHAM. • • • • • ~ -- TEMPL-EJ. •••••• JACKMAN. • • • • 0--- DJ STR JCT 3 THO~) ••••••••• KAYWOOD ••••• ~ -- (HOMRIGHAUSEN)·&e*······ •• ~ ::/___ :J__ FOX) •• ~ ••••••• MAC KAIN •••• ~== AMO •••••••• ~ __H._ i_ RYCOFF J. ~ ••••• P4C I NtU75. • • • ...,...----__ (COLL I NS) •••••• BYRNE~~~ ~ _::£___ BLACKMANJ ••••• MC KNEW. • • • • V' __ CULVER· •••• ~ .j__ _j__ PERRY .•••••• -0:-__ GRIFFIN).····· QAVIS· ••••• ___.L __ N _i__ (DIEDRICH)····· RILEY··.·· •• ~ __ GARTHE). ······EVANS······ ~ __.hL _:f__ RIMA........ ~ __ MAC K~IN). ····FOX········ ~ L_ ±= ROGERS •••••• 0.-__ SONJU • • • • • • • • FRANKIEWICH ~ !i__ SHARP) •••••••• SALTARELLI..~ __ NEVIL-········GRAHAM·····~ :i__ DIEDRICH) ••••• SCHMIT •••••• ~ __ THOM)········· KAYWOOD.··· ~ ~ j__ SVALSTAD). •••• SCOTT ••••••• ~ __ BLACKMAN).···· MC KNEW •••• ~ :j_ .Y__ ........ SH I PLE¥ ••••• -=--__ DIEDRJCH) ••••• sCHMIT ••••• ~ ~ ~ MC INNIS) ••••• sTORE······· ..lt::::::_ -- GIBBS).······· ~lfxPLE't, • •• ___),£_ _:j__ _:i_ STANTON) •••••• SVALSTAD· • • • -&L:..-__ STANTON).····· SVALSTAD ••• ~ _N _ _:i_ PEREi) •••••••• KMPLE·. · •. • J:::::::. __ wooD) ••••••••• wARD ••••••• _J.::::::::_ ---1::L _y_ wooDJ ••••••••• wARD········ __i:::::::::_ __ ARBISO) ••••••• WEISHAUPT. ~ ~ _.li::__ ARBISO) ••••••• WEISHAUPT··· -k:::.-__ DUNNE)· • • • • • ··WINN· • • • • • • • V" __ DISTRICT 5 WARD)' •••••••• WOOD. ' • • • • • • ,_,,.--~ ) v GRAHAM) ....... voUNG·······~ == RYCKOFF ······MC HHH~ ·. ~ _N_ -L- DI EDRICH) ••••• RILEY~~ ~ -~-.:L__ ROGERS •••• 0...-~ ~ OTHERS DISTRICT 6 (MC INN Is) ••••• STORE •••••• ~ _j__ -f- (D I EDR I CH) ••••• BATTIN • • • • • V ..::i-- R I MA • • • • • • • V ::t--r_ DISTRICT 7 (EVANS) • • • • • •• GARTHE ••••• __JiC_ .:i__ L_ NTHONY) • • • • • BURTON • • • • • ~ ~ _::J__ ~IEDRICH) • • • • CLARK • • • • • __k:'_ J..__ _j__ (MC INNIS)···· DOSTAL·····~ j__ _:j__ GLOCKNER • • • v-L_ _:j__ (TEMPLE) • • • • • • JACKMAN • • •• 0-~ ·~ (SHARP)······· SALTARELLI • ~ _j__ L._ DISTRICT 11 DIEDRJCH .... SCHMIT-~~ 0-~ GIBBS) ••••••• DUKE~ •••• ~~~ WI EDER) •.•••• GIBBS •••••• ____aL: ~ ~ 5/29/75 HARPER SYLVESTER LEWIS CLARKE TAYLOR BROWN WOODRUFF EWING HOHENER HOWARD HUNT KEITH KENNEY LYNCH MADDOX MARTINSON PIERSALL STEVENS ME ET I NG DATE August 13, 19 7 5 TIME 7:30 p.m. DISTRICTS 1,2,3,5,6,7,11 DISTRICT 1 1~, ru u ../' J. __':j_._ , RIMA ••• vJ· -;r--~-v lJIEDR~CH) ••••• BATTIN.·.· ------ GA \/ -" EVANS ••••••• • RTHE • • • • ------ 1sHARP •••••••• SALTARELLI.__:!___..,. __ J_ DISTRICT 2 L VONS • • • • • • • ·CALLAHAN· • • _.; ___ -_ ____:!__ EWING •••••••• CHAPUT ••••• ' · ~ DIEDRICH) ••••• CLARK •••••• v ~ _ ~ GART~E} ••••••• EVANS •••••• I -/ THO~} ••••••••• KAYWOOD •••• v ~ ./, F 0 X } • • • • • • • • • • MAC KA I N • • • I -./ PER RY • • • • • • -a;--'.-, ---C:: ! SVALSTAD) ····.SCOTT •••••• --; -..t--..1- PER EZ) • • • • • • • • "FEMPLE:"". • • • / _: ~··. DUNNt:). ······-WINN....... .; .J_ __L WARD} ••••••••• WOOD •• ) :e .. -,;---JtJ · .. _ ., GRAHAM) ••••••• YOUNG. ~ ••• --:;t -(J.t· ---- DISTRICT 3 (HOMRIGHAUSEN). ~. • ••••• _L_ _-l __ v_ AMO. • • • • • • • J -~ (COLLINS) •• ····BYRNE······ ~ -v CULVER· • • • • / ;.-" GRIFFIN).·····~ •••• ~ ~ " GARTHE)· ······EVANS······ ~--__ -_.1_ MAC ~IN) ••••• FOX· ••••••• _ri __ ..; __ .,_ SONJU • • • • • • • • FRANKIEWICH J ~ v NEVI~ ········GRAHAM····· _L ~ ·' THOM).········ KAYWOOD •••• _v ___ -_.;_ BLACKMAN) •• ••• MC KNEW •••• _./ __ -' __ v_ DI EDRJ CH) ••••• SCHMIT. • • • • c._ -,_ _.c,_ GI BBS)· • • • •••• SHtPtE-¥. . • . -,,.. ---L-..1 STANTON) •••••• SVALSTAD ••• -"-----v- WOOD) ••••••••• WARD ••••••• -.1-----.... - ARB I SO) ••••••• WEISHAUPT. v ~ v DISTRICT 5 (RYCKOFF). • • • • -J4C INNIS;-•• _./ ___ -_.1_ (DIEDRICH). • • • • RI LEY • • • • • " -" ROG~RS •••• "-==== ~- DISTRICT 6 (MC INN Is) ••••• STORE •••••• --7--~--"'- (DIEDRICH) ••••• BATTIN .•••• __ -~--"- R I MA • • • • • •• _V'_ _-i_ _v_ DISTRICT 7 {EVANS) • • • •••• GARTHE ••••• _v __ .... __ _ NTHONY) • • • • • BURTON • • • • • -"-__ --__ "1rIEDRICH) • • • • CLARK ••••• _.1 __ ....!._ __ _ (MC INNIS) • • • • DOSTAL·· ·Ai· ..1 -~ --- GLOCKNER 11 ·"'· ~ _ _: __ _ (TEMPLt:) •••••• JA€1(ptlijf •••• --~-___ _ (SHARP}······· SALTARELLI • _.! __ -'-__ _ DISTRICT 11 DIEDRJCH •••• SCHMIT..... ~ 6-- GIBBS} ••••••• DUKE ••••••• -.;-~ -.;- WIEDER) •••••• GIBBS •••••• --r-,... ./ DISTRICT 8 MITCHELL··· __ ---- (JOHNSoNi • • • • • HOLM ••••••• (DIEDRICH)···· RILEY •••••• -------- 5/29/75 JOINT BOARDS AMO • • • • • • • • 1 / -· DIEDRICr) ••••• BATTIN ••••• ~ ____ ANTHONY •••••• BURTON • • • • • -" __ COLLI ~S •••••• BYRNE·· • • • • • _v _ -- LYONS •••••••• CALLAHAN • • • _v __ EWING •••••••• CHAPUT· • • • • • _.; __ DIEDRICH) ••••• CLARK· • • • • • • _.; __ _ HOMR I GHAUSEN) .--eox-........ _J _ -- CULVER······ _I __ _ GRIFFIN) ••••• -BA'/IS.--· ·,t.'( · .I __ MC I NNI s) ..... DOSTAL.1~ • • ~ GIBBS) •••••••• DUKE····· • • • -./--- GARTHE) •••••• ·EVANS·· • • • • • -,--- MAC ~IN). •••• FOX ••••••••• -,,,--- SONJU •••••••• FRANKIEWICH. ~ ==== EVANS , ••••••• GARTHE •••••• ~ WI EDERJ ••••••• GIBBS ••••••• -./--- GLOCKNER •••• -,--- NEVIL),_;····· ·GRAHAM ...••• , ==== 'FEM Pl-E • • • • • • • cJA€.Kt1AfL • • • • _,1-- TH O~J ••••••••• KAYWOOD ••••• ~ ==== FOX} •• ~ ••••••• MAC KA IN. • • • .; RYCOFF J. ~ ••••• -Me--I NN-1 S •••• --;r -- BLACKMANJ ••••• MC KNEW ••••• __L_ ==== PERRY ••••••• -1t::_ (D I EDR I CH)· • • • ·RI LEY· • • • • • • _v_ ==== RIMA •••••••• _v __ _ ROGERS •••••• __&_ -- SHARP) •••••••• SALTARELLI •• _i_ __ DIEDRICH) ••••• SCHMIT •••••• --2:_ -- SVALSTAD). •••• SCOTT ••••••• -"· __ _ GIBBS)· • • •• • • • Sii I PLEY· • • • • -" __ _ MC INN Is)····· STORE······· -~-__ STANTON)·· ••• • SVALSTAD· ••• _v __ _ PER El)· • • • • • • • 'f-EMPLE· • • • • • ~ -- WOOD). • • • • ••• ·WARD· • • • • • • • __:!t._ __ ARB I so) ....... WE I SHAU PT. • • ~· DUNNE}.······ -WINN········_.,., __ _ WARD} ••••••••• WOOD. • • • • • • • ~ GRAHAM) ••••••• YOUNG······· v ==== OTHERS v ~ _v_ i/ -"- . ./ ,, EXCERPTS FROM THE MINUTES OF THE REGULAR JOINT MEETING OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11, OF ORANGE COUNTY, CALIFORNIA A regular joint meeting of the Boards of Directors of County Sanitation Districts Nos.· 1, ~, 3, S, 6, 7, and 11, of Orange County, California, was held at the hour of 7:30 p.m., August 13 , 1975 , 10844 Ellis Avenue, Fountain Valley, California. The Chairman of the Joint Administrative Organization called the meeting to order at 7:30 p.m. The roll was called and the Secretary reported a quorum present for each District's Board. ALL DISTRICTS Authorizing temporary increase in Petty Cash authorization * * * * * * * * * Moved, seconded and duly carried: That a temporary increase of $600.00 in the Petty Cash authorization be approved to provide for expense advances for Directors attending the Annual Conference of the California Association of Sanitation Agencies in Monterey, August 20-23, 1975. STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) I, J. WAYNE SYLVESTER, Secretary of each of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11, of Orange County, California, do hereby certify that the above and foregoing to be full, true and correct copy of minute entries on meeting of said Boards of Directors on the 13th day of August , 19 75 . IN WITNESS WHEREOF, I have hereunto set my hand this 13th day of August 19 75 . S-107 Secretary of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, S, 6, 7, and 11 EXCERPTS FROM THE MINUTES OF THE REGULAR JOINT MEETING OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11, OF ORANGE COUNTY, CALIFORNIA A regular joint meeting of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, S, 6, 7, and 11, of Orange County, California, was held at the hour of 7:30 p.m., August 13 , 1975, 10844 Ellis Avenue, Fountain Valley, California. The Chairman of the Joint Administrative Organization called the meeting to order at 7:30 p.m. The roll was called and the Secretary reported a quorum present for each District's Board. * * * * * * * * * DISTRICT 7 Adjournment Moved, seconded and duly carried: That this meeting of the Board of Directors of County Sanitation District No. 7 be adjourned to 7:30 p.m., August 20, 1975. The Chairman then declared the meeting so adjourned at 9:57 p.m., August 13, 1975. STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) I, J. WAYNE SYLVESTER, Secretary of each of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11, of Orange County, California, do hereby certify that the above and foregoing to be full, true and correct copy of minute entries on meeting of said Boards of Directors on the 13th day of August , 19 75 . IN WITNESS WHEREOF, I have hereunto 1975. b S-107 day of August, Boards of Directors anitation Districts Nos. , 6, 7, and 11 AUGUST 13, 1975 JOINT MTG. ·s-a) Report of the Joint Chairman SUBSEQUENT TO THE LAST MEETING OF THE EXECUTIVE COMMITTEE, I HAVE HAD DISCUSSIONS WITH MR. ImRPER RE ALTERNATIVES TO THE DISTRICTS SPENDING OUR OWN MONIES TO ADD CLARIFIERS THE AT PLANT # 2, WE DECIDED A VISIT TO EPA REGIONAL OFFICE MIGHT DEVELOP SOME OPTIONS NOT YET DISCUSSED. AS A RESULT OF A MEETING WITH DICK CODDINGTON AND FRED KREIGER OF THE EPA STAFF, THEY HAD CHECKED WITH THE REGIONAL WATER QUALITY CONTROL BOARD AND FOUND THAT THEY MIGHT BE OPEN TO SOME REVISIONS IN THE OCEAN DISCHARGE PERMIT LIMITS PENDING FURTHER INFORMATION TO BE SUBMITTED BY US. AND,.ALSO THAT ENFORCEMENT MIGHT NOT BE AS HARSH AS ANTICIPATED FOR THE IMMEDIATE FUTURE WHICH WOULD GIVE US TIME TO COMPLETE THE EIS EARLY NEXT YEAR. THE EPA GROUP INDICATED THAT EPA ENFORCEMENT MIGHT FOLLOW THIS PATTERN, BUT COULD NOT COMMITT SINCE THIS WAS A DIFFERENT DIVISION WITH THIS INFORMATION, IT APPEARS THAT WE MIGHT DEFER THE COMMITTMENT OF OUR MONIES UNTIL THE EIS IS COMPLETED AND A APPLY FOR GRANT NEXT YEAR. ANOTHER POSSIBILITY DEVELOPED IN THAT EPA CAN UNDER CERTAIN CONDITIO~S PULL OUT VARIOUS COMPONENTS OF A PROJECT FOR GRANT APPROVAL PRIOR TO THE EIS COMPLETION. THE CLARIFIERS MAY PBSSIBLY FALL INTO THIS CATEGORY. THE EIS WILL INVEST• IGATE EARLY IN THE PROCESS A POTENTIAL FOR AN IMMEDIATE PROJECT TO ELIMINATE CAPACITY PROBLEMS. AND I WAS ASSURED THAT WITH THE DOUBLE TRACKING NOW IN PROC ESS ON THE JPL AND CONVENTIAL SECON DARY TREATMENT SYSTEMS, THEY ARE KEE PING A WATCHFULL EYE THE NEED S OF ORANGE CO. SANITAT I ON. (6-b) Report of the General Mana ger FAH reported on AMSA "208" Planning Conference in Williamsberg, Va. Between 75-100 attended from throughout the U.S. Rather interesting conference in that those scheduled as speakers at the beginning of the conference remained throughout the conference--Leon Billings, and Senator Muskie's man, and John Freshman(?) repre- senting Senator Muskie. Our agency was the only local agency represented; however, Bill Dendy, Executive Officer of the State Board, was there . General attitude of conference was who needs planners to tell us how and where to build treatment plants. All areas of the environment have to be considered; otherwise, they are going to just freeze the money. Many people were confused during the conference about many of the statements made . Bill Dendy stated that he felt that it was a step for EPA to move around rules and regulations of the State. Thought his attitude changed as stories were told. Regarding how important elected officials are, one of the points was that they expect in the "208" planning effort there will be a lot of participation at the local level and the decisions on what will be done will be made by local officials. EPA is to keep their hands off. They are only to determine that the process of examination of the environmental areas have been looked into. Local officials are going to make the decisions. Mr. Harper commented that he was impressed by Hampton Roads in Norco area?? They have a lot of growth similar to here in Southern California. Their approach was very impressive. Said he thought if we get involved in "208" Planning effort, it would be well to go back and talk to some of those people. Frances Wood then reported further on their meeting in Va. Agreed with Mr. Harper. Said she thought Bill Dendy's attitude changed somewhat but not completely as to how the "208" Planning should take place in Southern California. First attitude very negative but before conference was over, talked to him for quite a while and he is willing for us to prepare a coordinated plan to see how we are going to handle the situation. After lawsuit, they said we are not going to have a non- designated area . Now are willing to cooperate and hopefully we will be able to put together a package and present it to Bill Dendy and see what kind of structure should be used in Southern California to implement "208" Planning. Said we have to follow problems at local areas. Up to us, as well as all other elected officials in So. Ca., to decide what we are going to do. Are going to have to look at a larger scope and scale to handle problems. FAH said he was planning on attending a meeting the next morning with representatives of LA County and City of LA to discuss some of the c0Dm1ents of Mr. Dendy. Said we would probably be coming back to the Boards with some ideas of what has to be don e . Mr. Harper added that while in that area Al/5A directors h~d a meeting in Washington and some of the top people in EPA have agreed to have AMSA Board be a committee and discuss from time to time with EPA some of the problems we have in the major agencies. Regarding ad valorem tax, the administration has tried to get a bill in . Hasn't been moving. Some of the staff people are opposed to ad valorem taxes for use in revenue programs; however, did say this time that you better go back to your Congressman and start there. In discussing this with Bill Dendy, have agreed to support us with anything we want to do in California. Have asked Wayn e as President of CASA to present to the membership in Monterey some type of resolution asking some support on this ad valorem tax issue. Looking at one-half million per year in additional operating costs to operate collection system once we get it put together, and haven't improved water quality one bit. Advised that SCCWRP has put out another annual report and anyone who would like a copy, we will get them on the mailing list and have one sent to them. We only h a ve a few copies . -2- (6-c) Report of the General CoWlsel Said all the items he had to report on would be coming up on agenda late r. Mentioned Orange Park Acres in District 7 and late claim on supplemental agenda. Procedurally, it came in as a late claim and his recommendation is to refuse to accept the late claim. No reasonable basis whatsoever why Sanitation Districts named. A lot of other agencies are named and have been served for six months. Referred to correspondence in folders from OCEA. Said he has discussed matter with Mr . Harper and Employees Association and referred to his memorandum concerning resolution. Basically, defined as housekeeping resolution to clean up self-contained contradictions. Were certain challenges made on old resolution and we were successful. However, in reviewing the litigation and existing resolution, felt we should bring it a l~ttle bit more current. Because of delayed mail, OCEA hasn't had a chance to review resolution and they have made a request for delay. Said he wasn't sure we even had to discuss this resolution. Timing not critical but desirable to commence on Sept. 1 payroll period for negotiations . Are no major _c hanges on r es olution. Consent Calendar items ~Questioned cutting back on coating. REL advised that requirement was tha t epoxy coating is placed on top of galvanized coating . Epoxy will not adhere to galvanized and would not be adequate coating . Still investigating but feel this is a requirement that is redundant. Item moved and seconded and /arried . ~) ~oint Chairman Winn stated that he would abstain from voting on this item as he was a minority stockholder in this firm. ~b) Additional Primary Treatment at Plant 2 Chairman Winn suggested staff & Executive Committee be authorized to p rocee d. L (l ~) Engineering proposal from JCE re two add'l clarifiers at Plant 2 /' Executive Committee recommended deferring ac tion on this item (12-~Appointment of Building Committee ~ FAH advised that the first reason for e nlarging the Board Room is that we have been having rather large groups and the limit is 81 people as f a r as the fire code. In addition, we h a ve had some assignments that we would like to fill in our personnel and we do not have adequate office faciliti e s or a place for them to work. Several years a go we added on to the back of the building in the Engineering Department with a loft of about 4500 sq . ft. that we have not utilized. Would like to have Building Committee look at some of the needs and report back to the Board. It was so moved & seconded & carried. (12-e) SCCWRP Commissioner Chairman Winn reported that he and Vice Chairman Gibbs met with Lindsley Parsons, Commissioner to SCCWRP. His term expired earlier this year and we do n eed to consider reappointment or another representative and alternate. Suggested that any Director that might be interested and have some expertise along these lines s hould submit a written request and resume to the Joint Chairman's .attention and this will be considered a t the next meeting. 2-f) JPL Proce ss Report RE L reported that State and EPA Project Report is presently being r evi ewed and there is a meeting schedul ed for Tuesda y, Aug. 19, at which t ime the final eva luation wil l be mad e wh ether we proce ed with co n stru ction of 1 MGD pi lot uni t or conclude our efforts. At t h e present time, sti l l looks like it is a vi ab l e process . Wi ll report back t o Bo ard. -3- (13) JWS Report on Budgets Super Sylvester does it again! Svalstad had a question regarding how to read the forms to determine reserve carry-over per year. JWS explained. (14) Industrial Waste Ordinance FAH advised that at the September meeting we will be presenting the actual ordinance for the Boards' consideration and then will set date for public hearing. Need no action at this time. (15) Employee relations resolution No. 75-127 Tom Woodruff stated that he thought in view of the request of the OCEA and in view of the fact that the Manager and staff will be meeting with OCEA the next morning, and there is no crisis to have it adopted, K~ motion would be in order to continue to next meeting. So moved , seconded & carried. (16) City of Orange request for waiver of disposal fees Svalstad asked why we were -recommending denial. FAH advised that we presently have two existing agreements with Metropolitan Water District and with Wastewater Disposal Company for the same type of discharge. This discharge is less than 5 million gallons so feel it would not be consistent to waive these fees when we are collecting fees from two other entities. Clark asked if it were true that when they were through building this, we are going to buy this from them. Was answered yes. FAH said each of the Districts are involved. Could cost City up to $6,000. Mr. Harper said it was estimated somewhere in the neighborhood of 4 million gallons to discharge . Perez indicated that letter requesting waiver is self-explanatory. Really robbing Peter to pay Paul. The City of Orange ran into problems in trying to dispose of subsurface water in the Handy Creek area and in order to expedite the project, would like to avail ourselves of use of sewer to dispose of water. Would like to ask for waiver to really decrease purchase price when the Districts purchase the trunk. Said he tmderstood the argument that it may be in conflict to other areas. Yotmg asked if we charge Orange to discharge, are they going to tack it on to the cost when we buy it back? Perez answered yes, is part of the construction activity. FAH advised that all of the Districts would be paying for this, rather than just District 7, because all Districts share in revenues on this type of discharge. Clark said it is one government entity taking it from another and is just costing the taxpayers. Would like to see us change this policy and be able to waive these fees in dealing with various public entities. FAH stated that the staff had no objection to this but we do have the two agreements. Advised that one of the big problems for the City was that it would take 180 days to get a permit to discharge 4 million gallons into Handy Creek. Wood suggested that we make them stipulate that they would not charge us if we waive the fees . Clark reinterated that he would like to see this request for waiver of disposal fees granted. Made it a motion to do so. Motion was seconded. Young said that if revenue that would come in would be shared among all Districts, whi ch District would be purcha sing. :\'a s ans wered Distr i c t 7. -4 - Fox then asked if it wouldn't be the s a me in reve r se if the City of Or a nge we r e reimbursed upon building that system by the District as if they were discounte d . Winn asked if a motion is passed if we couldn't refer this item to the Executive Connnittee for future cases like this. Young said she was worried about the precedent we would be setting because we aren't always dealing with goverrunental agencies. Chaput stated that District 7 would be buying facilities and if we waive the fees the rest of the Districts are actually paying for District 7. Would vote no on that basis . Voice vote. Then called for roll call vote on motion to grant request for waiver of disposal fees. Motion carried. 4 Districts in favor, 2 Districts opposed & 1 tie vote. Question was asked what it would cost the other Districts. FAH advised for Districts 2 & 3 would pay about 1/3 the cost and for remainder of other Districts would be between 5-7% or under $2,000. A r!( then further moved that the Executive Committee be requested to study the sibilities of setting a new policy in regard to future charges in this area report back to the Board. Motion was seconded and carried. (17) (23) Changing October Board Meeting date to Oct. 1 FAH advised that this was because the Joint Chairman and General Manager would be out of State. Also to give more time between Board meeting and adjourned meeting to consider ordinance at the end of the month. ~nta Ana River Interceptor report FAH advised that we had good news for District 2 . Were concerned we might be faced with $1.4 million more in cost. Letter from SWRCB indicated that about 86% of Contract 2-14-3 will be eligible for grant assistance, which goes to the upstream people, which means District 2 will have a smaller percentage to pay. On the next contract which goes from Imperial Highway to Featherly Park, have agreed to grant eligibility of some. 93% and on the last reach that goes to Cotmty Line are talking in terms of 100% for the upstream people. Still don't really believe the nunbers but are much better than what we have had before. Distric t 2 is in good shape at this point. (2 Inspection Costs to City of Los Alamitos Culver questioned why contractor would not pay for permit costs. REL explained that they had a meeting with the City staff and City Manager and these are not regular permit fees. All of this inspection work is done by outside services. Do not have in-house personnel . City of Los Alamitos contracts for all their engineering and this is to defray that cost . Byrne asked why the City of Los Alamitos is handling the inspection and if Districts didn't have suitable inspectors. REL said these inspecto rs are for traffic control in which they are more knowledgeable than we are. Culver indicated that letter from City states that con tractor is operating within City without a permit. Asked if that was correct. Was answered yes, that is why we had the meeting. Contractor will have bonded guarantee . Is responsibility of contractor, not the District's. Culver added he thought the contractor would state that all permit fees would be paid by him. REL said these are different than regular permit fees; are inspection fe es . 20 % is the City's -5- handling fees . These costs are estimated to be incurred by their outside engineering firm. Th.is is very similar to the trpe of charges incurred by Metropolitan Water District and other agencies who construct a major project within a City. Byrne stated that we should have Executive Committee look into policy and procedures on this. Chair asked if the maker and the second to the motion would withdraw their motion and refer this item to the Executive Committee and General Counsel. Withdrew motion. Since there will be no Executive Committee meeting in August, was referred to the September meeting. (39-b) Orange Park Association request Woodruff referred to Mr. Harper's report on the two alternatives to the proposal. Said General Counsel's report pointed out the underlying reasons for request. Commented on projected costs.and read list of expenses . Said $5,000 should be deposited with .District before W1dertaking any action and to get proceedings through LAFC. Tilis would include basic engineering costs and in-house expenses. If and when approved by LAFC, balance of $10,000 would have to be deposited before any additional costs would be incurred. Saltarelli asked if, assuming we approve this and the process goes thTough, do we have any certainty that residents of that area are buying into the District at a cost equal to the costs paid for over the years? FAH answered yes, would be equitable based on the escallation in the annexation fees as are indicated in the report. Is our contention that the annexation fee does create equity among the taxpayers. Would assume the bonded indebtedness also . Dostal asked how it would affect the existing District 7 taxpayers . FAH said it was his understanding that there will be no effect as far as taxpayers . Would actually receive benefit from funds coming into the District. MUCH DISCUSSION George Rach & Peggy McElligott spoke and explained proposal further. Perez spoke on behalf of City of Orange and District 7 representative who was absent. Dostal moved that this item be deferred to an adjourned meeting of District No. 7. Motion seconded. Meeting date set for August 20th at 7:30 p.m. Burton requested that map be sent to Directors showing more clearly the area and where sewer lines are. -6-