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Home My WebLink About1975-07-0911 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, CALIFORNIA P. 0. BOX 8127, FOUNTAIN VALLEY, CALIFORNIA 92708 10844 ELLIS AVENUE (EUCLID OFF-RAMP, SAN DIEGO FREEWAY) July 3, 1975 NOTICE OF REGULAR MEETING DISTRICTS NOS. lJ 2) 3) 51 6) 7) 8 & 11 WEDNESDAY~ JULY 9) 1975) 7:30 P.M. 10844 ELLIS AVENUE FOUNTAIN VALLEY) CALIFORNIA TELE PH ON ES: AREA CODE 714 540-2910 . 962-2411 Tirn next regular meeting of the Boards of Directors of County s~ni tntion Districts Nos. 1, 2, 3, 5, 6, 7, 8 and 11 of Orange County, California, will be held at the above hour and date. Tentative adjournment prior to next reg lar meeting: EXEClTfIVE COMMITTEE -July 30, 1975, at 5:30 p.m. Post Office Box 8127 MANAGER'S AGENDA REPORT County Sanitation Districts of Orange County, California 10844 El lis Avenue Fountain Volley, Calif., 92708 Telephones: JOINT BOARDS "Re·gu:lar Meeting . we·dt1e·sct·ay ,· ·Ju:ly 9' 197 5 7 :30 p .m. Area Code 7 14 540-2910 962-2411 The-fol l owing is a brief exp l anation o f the more important , non-routine items which appear on the enclosed agenda and which are net otherwise self-explanatory. Warrant lists are not attached to the agenda since they are made up immediately preceding the meeting, but will appear in the supplemental agenda available at the meeting . Joint Boards Nos. 6 and 7 -Election of Joint Chairman and Vice Joint Chairman. Nominati ons for the positions of Chairman and Vice Joint Chairman were made at the regular June meeting . There is only one nominee for each office; f or Joint Chairman, Director Dona ld Winn; for Vice Joint Chairman, Director Norma Gibbs. District No . 8 No . 8 -Annual Election of Chairman. The District No. 8 Board of Directors is scheduled to have its quarterly meeting on Ju ly 9th with the other Boarcs . At that time, they will elect a Chairman for this fiscal year . Clay Mitchell, President of the South Laguna Sanitary District is currently the Chairman of the District . Al l Districts No. 9-c -Report of the General Counsel . Enclosed is a written memorandum con cerning the statu s of the authorized 90 -day agreement with Jeanne L . Eddows for the processing and removal of sludge at Plant No . 2 . No . 12 -Consent Calendar . The followin g items fall into this category in accordance wit~ the definition established by the Boards : \ \ All Districts No. 12-a -Adjustments of the Dist·rtct·s ,. Boo·ks· of ·Ac ·co·unt. The action appearing on the agenda reduces the Districts' Books of Account by writing off specific equipment and structures which have been either removed or abandoned during the course of r ecent construction . The staff makes adjustments each year to keep the Districts' books current in conformance with estab- l ished accounting procedures . Attached to each resolution is an exhi bit detailing the specific equipment and/or structures which have been removed or abandoned. No . 12-b and c -Deferred Compensation Plan for Management and S~pervisory Employees . Pursuant to the action taken by the Boards at the June meeting, the General Counsel has prepared a f ormal resolution establishing a deferred compensation plan and a resolution establishing classi - fications of management and superv i sory employees who are eligib l e to partic i pate . No . 1 2-d -Change Order to Specification No . A-074 . In December, 1974, the Boards authorized purchase of two, 6-yard dump trucks from McCoy Ford, Anaheim, in the amount of $20 ,856 .76 . Subsequent to the award of purc hase , McCoy Ford was advised by the Ford Motor Compa ny that additional emission control equipment would be requir ed , increasing the price of the two trucks by $129 . The firm has requested that their additional costs b e added to the bid price, in that, they were not aware of thes e n e w r equirements at bid time. In May of this year , the Districts re - ceived delivery of two , cab and chassis trucks on which the additional emission control equipment was required. The Boards authorized ·payment of the increase for the additional equipment. Therefore, it i s the staff 's rec o mmend a tion that a change order i n the amount of $129 be authorized for the added emission control equipment . No. 12-e -Sale of Obsolete Office Equipment . Included wi th the agenda material is a list of accumulated office equipment which has been deemed obsolete and of no further use to the Districts . We are requesting authorization to receive bids and award the sale of the individual pieces of obsolete office equipment to the highest bidders . No. 12-f -AMSA 208 Conference . The Association of Metropolitan Sewerage Agencies (AMSA) is condlicting a two-day conference on the potential impact of Section -2 - 208 of PL 92-500 on the wastewater treatment funct i ons of muni- cipalities throughout the United States. This section of the Act r equires areawide waste treatment management planning involving land use control decisions and other far -reaching matters related to secondary environmental impacts . Presently, there are very few approved 208 agency desig- nations in California, but the full import of EPA 's use or abuse of Section 208 of the Water Pollution Control Act is not known , such a s , wil l air pol l ut i on , solid waste disposal , and land use c ontrols affect 208 i mplementation? It appears th~t EPA Adminis - trators intend to utilize this provision of the Water Pollution Control Act to get at other problems . Therefore , we believe it i s important that our Districts keep abreast of Section 208 develop- ments at the nat i onal l evel. We recommend authorization to participate in this 208 Planning Conference . No . 12-g -Purchase of Used Crawler-Loader. Th e Districts r equire a l arge crawler-type loader for solids handling, right of way maintenance , and . landscape maint enance . A n ew piece of equipment of this type is quite expensive ($84,000), th e refore, we have been searching for used equipment which wi ll serve our needs. I ncluded in the agenda supporting documents is a memorandum from the Districts ' Superintendent comparing 4 used tractor s which are currently avai l able . I t is the staff's recom- mendation that the Boards authorize the purchase of a used Model 977K Caterpillar crawler-loader, 1969-70 year model from Post Brothers Construction Company of Westminster in the amount of $31,250 plus tax . (1975 -7 6 Budget, $33 ,000). District No. 1 No. 12-h -Santa Ana Community Redevelopment Agency . Pursuant to the request of the City of Santa Ana , the action appearing on the agenda receives and files a communication and docume n ts relative to the proposed activities and objectives of the Santa Ana Community Redevelopment Agency . Di s trict No. 2 No. 12-i and j -Complet i on of Contract No . 2 -17-1, Ca rbon Canyon-Palm Drive Interceptor Sewer , Reach 1 . Inc luded in the agenda supporting documents are change orders 3 through 6, which we be lieve to be self-explanat ory. -3- No. 12-j -Resolution No . 75-100-2, is the customary re solu- t ion accepting Contract No . 2-17 -1 as complete and authorizing the execution of a Notice of Completion and a Final Closeout Agreement with the contractor . · No. 1 2-k -Change Ord ers to Cont r act No . 2-18, Ca r bon Canyon Interceptor Sewer . This contract is essentially c omp lete and we recommend approval of Change Orders 2 through 4 as d escrib ed i n the agenda supporting documents. We e xp ect to close out this contract at the Augus t Board meeting. No . 12-1 -Ri ght of Wa y App rai sal Services for Santa Ana River Int erceptor, Contr act s Nos . 2 -1 4-4 and 2-14-5 . At the direction of the Board, the staff solicited proposals from 2 1 qualified appra isers in the County, relative to r igh t of way acquisiti on through the Santa Ana Canyon for the Santa Ana Ri v er Interceptor. Four p ro posals were received, varying in maximum fees quoted for Phase 1 from $2,950 to $15 ,000 . One firm, Donahue and Company , Inc., quoted an extremely low fee compared to the other proposals . Our Genera l Counsel has talked with the princ ipal s of the firm to determine their understanding of the assi g nment . They are aware of the scope of the project and appear to b e qualified to perform the work; therefore , it is our recommendation that the Board accept the proposa l of Donahue and Company , Inc ., f or Phase 1 services for a fixed fee of $2,950. No . 1 2 -m -Let t er fr om Anaheim Hil ls, I nc. On May 29th, the Board referred to the staff a request of Anaheim Hills , Inc ., to annex approximate l y 6 acres of territory t o the District. Sinc e then , we have met wi th the proponents to determine if their future developme n t plans are consistent with the sewer capacities being provided in the District's Master Plan of Trunk Sewers . Representatives of Anaheim Hil l s , Inc., have i ndicated by their l etter of June 26 that they wi l l submit an up - dated definitive development phasing plan for the Anaheim Hi lls area to the District i n about 60 days. The current proposed annexation of approximately 6 acres involves a site for a city reservoir, and several single·-family residential parcels. It is therefore recommended that the Board adopt standard Resolution No. 75 -101-2 , a uth orizing initiation of proceedings of p rop osed Annexa tion No . 12 to the District, as t h e development densities conform to the District's Master Plan . No . 12-n -Addendum No . 1 to Plans and Spec ifi cations for Contract No. 2 -14-3 , Santa Ana Ri ver Intercep t or to Imperial Highway and the South Santa Ana River Intercep t or Connector . Construction bids for the Santa Ana River Interceptor fr om Gr ove Street a nd La Palma to Imperia l Highway and the South Santa -4- Ana Ri ver Interceptor Connector wil l be received on July 22. We are requesting approval of Addendum No . 1 to the plans and specifications to include the terms of the Enc roachment Permit on Ca l-Trans State Route 90 and 91 right of way, the Flood Control District Permit specifications, the p ipe bedding speci- fications and an announcement of a contractor 's pre -bid con- ference. The action appearing on the agenda will incorporate this addendum into the plans and specifications for the project. Distri ct ·No . 3 No~ 1 2-o and p -Compl et ion of Contract No. 3-19 , Imperial Relief Interceptor, Reaches 22 and 23 . Change Orders 3 through 5 are inc l uded in the agenda support- ing mat e rial a nd we believe they are self-explanatory. Resolu tion No. 75 -102-3 accepts this project as complete and authoriz es execution of a No tice of Comp l etion and approves a Final Closeout Agreement with the contractor . The new sewer will relieve presently overloaded facilities in the La Habra area. No. 1 2-q -Change Ord e r to Contract No. 3 -20 -1. Th e original contract spec ific ations r equir ed the cont rac tor to tunn e l unde r the intersect ion of Knott and Stanford Avenues in the City of Garden Grove . The City h as approved the contractor's r e ques t to open cut the intersection rather than tunneli n g to expedite the work . This resulted in a savings to the contractor due to the change in construction methods. The Dist rict's staff ne g otiated a deduction of $10,000 , which is recommended for approval. District No. 7 No . 12-r -Final Approval of Ann exation No . 37, The action appearing in the agenda orders the annexation of 1 .44 acres to the District on La Verda in Lemon Heights . The Board authorized initiation o f proceedings for this annexation on November 14, 1973 , and the Local Agency Formation Commission for - warded their approval . The proponent has paid the required annexa- tion fees and it is the staff 's recommendation that Resolution No . 7 5-103 -7 be approved . All Districts No . 14 -Staff Report on 1 975 -76 Construction Requirements and Evaluation of Consulting Engi n eer 's Services. : Includ ed with the agenda mat e rial is a me mo r andum report prepar ed by the Districts ' Chief Engineer , evaluat ing the per - forma nce of the Districts ' consulting engineers. The staff will -5- b e p r epared to answer any quest i ons the Di r ectors may have con- cerning t he eval uat i on r eport . No . 1 5 -Consideration of I nter im Au dit Repo~t from Di stricts ' Auditors . On March 26 , the Boards engaged Peat , Ma rwick , Mitchell & Company as the Di stricts ' auditors for the 1974-75 fiscal year . The f irm has submitted an Auditor 's Inter i m Report dated June 26, recommending several changes in District procedures . We have asked the Distr icts ' auditors to present a brief ver bal report to provide an opportunity for the Directors to ask any questions they may have of the Auditors. It is the staff's recommendation that their written recommendations be referred to the Executive Committee for review and recommendation . The Dis - tricts ' staff will then respond to the CowJnittee relative to the auditors ' comments . No . 16 -Exchange of Property at the Northerly Boundary of Treatment Plant No. 2 . Prior to the acquisition of the recent l y acquired 7 acres from the Covington Brothers at Plant No . 2, the adjoining property own er , J ane Ayers , was ne got iating a land exchange for the purpose of realign ing the common boundary lines to make e ach property better for development . Ms . Ay ers has requested tha t the Districts consider the same proposal that was under cons idera tion by the Covington Brothers. Included with the agenda supporting documents is a memo randum evaluating the proposed land exchange. It is the staff 's recommendation that the Boards adopt Resolution No . 75-110 , a u thorizing negotiations for the e xchange of land between the Dis - tricts and Ms . Ayers in accordance with the memorandum. District No. 2 No. 32 -Status Report re Grant Funding of Reach 3 of the Santa Ana River Interceptor to the County line . While the District is proceeding wi th the advertising for bids for the first of three contracts to complete the Santa Ana River Interceptor to the County line, the State Wa te r Resources Contro l Board and EPA have not finalized the construction grant offer for the cons truction of these reaches . The staff will make a verbal status report on the discussions to date . District No . 7 No . 35 -Proposal of Orange Park Acres Association , I nc ., f or Annexation to District No . 7,· Includ e d with the agenda material is a lett er to the Board, received July 1st , suggesting terms and cond itions relative to -6 - a large annexation to the District in the Orange Park Acres area. Mr. George Rach, representing the Associat io n , has re - quested time to make a brief verbal explanation or the intent of the proponents for ·annexation. We recommend that thei~ written proposal for concurrent annexation and bond authorization be referred to the General Counsel and staff for study ~nd report back to the Board. -7- Fred A. Harper General Manager ... II ~ BOARDS OF DIRECTORS County Sanitation Districts of Orange County, California JOINT BOARDS MEETING DATE JULY 9J 1975 -7:30 P.M. (1) Pledge of Allegiance and Invocation (2) Roll Call (3) Appointment of Chairmen pro tern, if necessary ( EACH DISTRICT Post Office Box 8127 10844 Ellis Avenue Fountain Valley, Calif., 92708 Telephones: Area Code 714 540-2910 962-2411 AGENDA ADJOURNi,1ENTS ...... :": ...... COMP 8, MILEAGE ....... ~ FILES SET UP .... ~ ....... . RESOLUTIOi\S CL1HIFIED.~ LETIERS WRITTEN ..... K .. ,,, MINUTES WR!TTEN,,,,:~ MJNUTES fJLfD,1 ,,,,111~1,_. @) Consideration of motions approving minutes of the following meetings, as mailed: {\ ·, ', ,· ~ District 1 June 11, 1975 regular ,. ··-; District 2 June 11, 1975 regular District 3 June 11, 1975 regular \°\15 District 5 June 11, 1975 regular p J ~ District 6 June 11, 1975 regular ··1 District 7 June 11, 1975 regular /'. District 8 April 9, 1975 regular , ~ ~ District 11 June 11, 1975 regular .,,i. (6) Annual election of Joint Chairman -Nominee: Director Donald Winn (7) Annual election of Vice Joint Chairman -Nominee: Director Norma Gibbs (8) DISTRICT 8 Annual election of Chairman -~ (9) ALL DISTRICTS Reports of: ® Joint Chairman (Th)) General Manager @) General Counsel (10) ALL DI STRICT S Con s idera tion of motion t o r e ceive a nd file c e rti f i cati on of th e Gen e ral Mana ge r tha t h e has che cked all bills appearin g on th e age nd a, folDld them to be in orde r, a nd that he reconune nds a uthorization fo r p a ym e nt ALL DISTRICTS (11) ROL L CA LL VOTE. __ _ ITEMS ON SUPPLEMENTAL AGENDA Consideration of roll call vote motion approving Joint Operating and Capital Outlay Revolving Fund accotmts payable check registers for signature of the Chairman of District No. 1, and authorizing payment of claims listed on page "I" ; and approving accotmts payable check registers for signature of the Chairmen of the respective Districts, and authorizing payment of said claims listed on the pages indicated below : BIS'fRICT 1 "Warrants, if 8H)' DISfRICT 2 warrants -See page "II" DISTRICT 3 warrants -See page "II" BIS'fRIC'fS 3 6 11 ~\:!9'.l"CftSe ftmti 'Harrants, if Rft)' DISTRICT 5 warrants -See page "II" DISTRICTS 5 & 6 suspense fund warrants -See page "II" fHS'fRIC'f 6 wan ants, if 8ft)' "III" DISTRICT 7 warrants -See page -----~ DISTRICT 11 warrants -See page ------"III" (1 2) ALL DI STRICT S '" Call Vote or Cas t Unan imous Ballot CON SENT CALE NDAR All ma tters placed u p on th e cons e n t calendar a r e cons ide r e d as not r e quiring discussion or further explanation a n d unless any particul ar item is requested to be r e mov e d from the consent c a l endar by a Director, staff member, or memb e r of the publ ic in a ttenda nce, there will be no sep a rate discussion of thes e items . All items on t he c o n sen t ca l e n dar s hall be conside red in the regul a r order of business . Mem b e r s of the public who wi s h to r e mov e an item f r om the c on sent c a l e nda r shall , upon r e cognition b y th e cha ir, sta t e t he ir n ame, a dd r ess and d e signate b y letter the item to b e remove d from t he con sent cal e n dar. * * * * * * * * * * * * * * * Ch a irma n wil,) def e r mine i f any items a re t o be d e l eted f r om the consent c a l e n dar . ..\' ""'"\< ( \) Co n s i de ration o f action t o app r ove a ll a gen da i tems appearing on t he cons ent calenda r n o t spe cifica lly r emoved from sam e . -2- (12) (CON SENT CALENDAR continued from page 2) ALL DISTRICTS (a) FILE ··-·······-··~ lETIE R .•..•....•..•• A/C •..• TKLR ... , I ..,_ ....................... . ' ' U'v FILE ···-············· LffiER ............ .. A/C •... TK LR ... ;_/ (b) "TuJ.t!c .. t.:::Y ,, (1) ALL DISTRICTS -Consideration of Resolution No. 75-97 ordering value of certain Joint Works retired structures or equipment removed from the Districts' books of (2) DISTRICT 1 (3) DISTRICT 2 (4) DISTRICT 3 (5) DISTRICT 6 (6) DISTRICT 7 account . See page "A" Consideration of Resolution No. 75-105-1 ordering value of certain District No. 1 retired structures or equipment removed from the District's books of account. See page "B" -Consideration of Resolution No. 75-106-2 ordering value of certain District No. 2 retired structures or e quipment removed from the District's books of account. See page "C" -Consideration of Resolution No. 75-107-3 ordering value of certain District No. 3 retired structures or equipment removed from the District's books of account. See page "D" -Consideration of Resolution No. 75-108-6 ordering value of certain District No. 6 retired structures or equipment removed from the District's books of account. See page "E" -Consideration of Resolution No. 75-109-7 ordering value of certain District No . 7 retire d structures or equipment removed from the District's books of account. See page "F" Consideration of Re solution No. 75-98, establishing a deferred compensation plan for the mana gement and supervisory employees of the Districts . See page "G" FI LE ····-"-·· .. ·-(c) Consideration of Resolution No. 75-99, establishing classifications LETIER ···-··-·- A/C •.•• TKLR - ri re ················- CEneR ............. . A/C .... TKLR •..• _c;._,_Q .. , .. ~ ? of management and supervis ory employees. See page "H" (d) Consideration of motion a uthorizing issuance of a chan ge order in the a1 t o W 29.~ for purchase of Two (2) 6-Y a rd Dump Truck s , Specification _....No . -074, awarded to McCoy Ford, for mandate d emission control equipment r e quired subsequent to bid submittal (e ) Consideration of motion authorizing General Mana ger to -75····0· · aw a rd Sale of Obsolete Office Equipment, Specification ~ .....•.... .1-c... the highest bidders . See page "I" receive bids and No. S-014, t o LETIER .•..••.•.••.•• ~~~ .. ~ .. ~ ... ~. FILE ·····--··· .. u• LETTER ............ .. A/C .... TK LR .. .. -·············--" Con sideration of motion authorizing General Mana ge r to designate staff member to attend the Association of Me tropolitan Sewerage Agenci e s ' conference in Wi lliamsberg, Virgini a, July 31-Au gust 1, 19 75, rela tive to "20 8" area-wide pla nning ; and authorizing paym ent of trave l, lodging, me a ls and incidenta l e xpenses incurred in connection with a ttendance a t s aid conferenc e (CONSENT CALENDAR cont i nue d on pa ge 4 ) -3 - (12) (CONSENf CALENDAR continued from page 3) ALL DISTRICTS (Continued) FILE ................ .. "-""' LElTER ............ .. A/C ••.. TKLR •••• ___ :?.~ .. ~--~·-···· FILE ................ .. LETTER ............ .. A/C ..•• TKLR •••• FILE •.••••••••.••••••• LETTER •.•..••.•••••• A/C •... TKLR •••• (g) Consideration of motion authorizing the General Manager to issue a purchase order to Post Bros. Construction, for a used crawler loader, in the amount of $ 31, 250. 00 plus. tax. See page "J" DISTRICT I (h) Consideration of motion to receive and file letter from City of Santa Ana, dated June 13, 1975, and documents referred to therein, relative to the Santa Ana Community Redevelopment Agency. See page "K" DISTRICT 2 (i) Consideration of motion approving the following Change Orders to the plans and specifications for the Carbon Canyon-Palm Drive Interceptor Sewer, Reach 1, Contract No. 2-17-1, and authorizing the changes to the contract with Bebek Company as follows: (1) No. 3 -Re change in construction methods at no cost to District See page "L" (2) No. 4 -Re additional rock beddin& for an addition of $1,043.34 See page "M" (3) No. 5 -Re adjustment of engineer's quantities, for a total addition of $1, 774.00. See page "N" (4) No. 6 -Re delay caused in obtaining right of way for this project, for a time extension of 6 calendar days. See page "0" FILE ····-~······"?".·-, ~)D-"'"\ "' It ~ ..... -~:.:_-; (j ) A/C ••.. TKLR ·-· -~=~~--%.~~~~ •.. ~ .. ~L·.:L~ .... :.... 7 FILE ••••••.••.••••.••• LETTER ············- A/C •••. TKLR •••• (k) Consideration of Resolution No. 75-100-2, accepting Carbon Canyon-Palm Drive Interceptor Sewer, Reach 1, Contract No. 2-17-1,as complete; authorizing execution of a Notice of Completion; and approving Final Closeout Agreement. See page "P" Consideration of motion approving the following Change Orders to the plans and specifications for the Carbon Canyon Interceptor Sewer, Contract No. 2-18, and authorizing the changes to the contract with S. S. Zarubica as follows: ~ No. 2 -Re additional work required due to undisclosed utilities, ~ for an addition of $4,038.39 and a time extension of 4 calendar days. See page "Q" (2) No. 3 -Re adjustment of engineer's quantities, for a total deduction of $4, 826. 80. See page "R" (3) No. 4 -Re inclement weather, labor strike during months of July and August, 1974, and late pipe delivery caused by said strike, for a time extension of 118 calendar days. ·See page "S" (CONSENT CALENDAR continued on page 5) -4- r (12) (CONSENT CALENDAR continued from page 4) DISTRICT 2 (Continued) .._,,-fill; ·····~01) LETTER···--- A/C ••.. TKLR -·· Consideration of motion to receive, file and accept proposal of Donahue & Company, Inc., dated June 20, 1975, for appraisal services in connection with rights-of-way for the Santa Ana River Interceptor, Contracts Nos. 2-14-4 and 2-14-5, for a total fee of $2,950.00 for Phase I services. See pages "T" and "U" FILE •..•...•••.••••••• LETTER····-·- A/C .... TKLR - (m) (1) Consideration of motion to receive and file letter from Anaheim Hills, Inc., dated Jtme 26, 1975, relative to future overall development plans for the Anaheim Hills in connection with annexation to the District. See page "V" .~llE __ ·-~-·~·~ ~·-····-·-·- A/C .... TKLR •••• (n) (2) Consideration of Standard Resolution No. 75-101-2, authorizing initiation of proceedings to annex approximately 6.16 acres of territory to the District in the vicinity of the Anaheim Hills, Inc. development area (Proposed Annexation No. 12 -Anaheim Hills Annexation No. 3 to Cotmty Sanitation District No. 2) Consideration of mot.ion approving Addendum No. 1 to the plans and specifications for the Santa Ana River Interceptor and South Santa Ana River Interceptor Connector, Reaches 2, 3 & 4, Contract No. 2-14-3 DISTRICT 3 FILE ................... (o) Consideration of motion approving the following Change Orders to the LETTER.............. plans and specifications for the Imperial Relief Interceptor, ..,,., A/C .... TKLR •••• Reaches 22 & 2 3, Contract No. 3-19, and authorizing the changes to the contract with Mike Prlich & Sons as follows: FILE ·-·--····-·-._lE'fl'_E_R~-y<i . , (p) A/C .... TKl,.. .... ·~ -~-) ·-' ~ .,; ·,~-~·-::·;·.-:-··-·-71 v.j1 '. _: ~. ..l--········-·--1 (q) FILE ···--···-··- LmER ••• - A/C .•.. TXLR .... (1) No. 3 -Re additional work required by State Encroachment Permit and for undisclosed debris, for a total addition of $4,943.49 and a time extension of 5 calendar days. See page "W" ----- (2) No. 4 -Re adjustment of engineer's quantities, for a total deduction of $1, 790. 00. See page "X" (3) No. 5 -Re time n~cessary to meet Encroachment Permit requirements for traffic control, for a time extension of 98 calendar days. See page "Y" Consideration of Resolution No. 75-102-3, accepting Imperial Relief Interceptor, Reaches 22 & 23, Contract No. 3-19, as complete; authorizing execution of a Notice of Completion; and approving Final Closeout Agreement. See page "Z" Consideration of motion approving Change Order No. 2 to the plans and specifications for the Knott Interceptor, Reaches 5 & 6, Contract No. 3-20-1, authorizing a deduction of $10,000.00 from the contract with Sully-Miller Contracting Company, due to a change in construction methods which was approved by the City of Garden Grove to expedite construction. See page "AA" (CONSENT CALENDAR continued on page 6) -5- (12) (CONSENT CALENDAR continued from page 5) DISTRICT 7 ~ -·····;;····:--:-/ ~~1:t~ (r) Consideration of Standard Resolution No. 75-103-7, ordering annexation of approximately 1.44 acres to the District in the vicinity of A/C ..•. TKLR --11332 LaVerda Drive (Proposed Annexation No. 37 -Friedemann Annexation to County Sanitation District No. 7) (13) ALL DISTRICTS FILE---·- Consideration of items deleted from consent calendar, if any LETTER ···-······.r(i4JJ ALL DISTRICTS A/c ••.. TKLR ·-~ Staff report re 1975-76 construction requirements and selection and ---······-·----evaluation of consul ting engineers' services (See enclosed report) -·-····-·-~ALL DISTRICTS ~ Consideration of report of Peat, Marwick, Mitchell & Co., Districts' FILE ................. . Auditors: LETTER ............ ... A/C •... TKLR ··-f4~ll:~!!.~~. @verbal Report of auditors (b) Consideration of motion to receive and file auditor's interim report, dated Jtme 26, 1975, submitted by Peat, Marwick, Mitchell & Co., and /VJ ~ refer to Executive Committee for review and recommendation. See ,~ . ~ ·, . f,. page "BB" ~:.~--~~ ALL DISTRICTS A' •. TKL~ (a) Consideration of proposal of Jane Ayers to exchange property at the northerly botmdary of the Treatment Plant No. 2 site. See page "CC" ··~·········-- FILE----(b) Consideration of Resolution No. 75-110, authorizing General Manager to LITTER ·-Rell-Gell Vote or Cast undertake negotiations for the exchange of land owned by the Districts AIC .... TKL~n~imous Ballot land owned by the adjacent property owner in the vicinity of Treatment :::::::~::=:~ ALOL DerI:b::~T:eo. 2. See page "DD" ~ ...a.IMI.-~mm:tui:Li.c~~~-e~soppl"e'meintal agenda items, if any (18) FILE .............. , .. ~ tmER ............. (19) DISTRICT 1 ~~ \T~~L~~'"· .~. Consideration of motion to adjourn ~: 3,o --"\ s T20) /DISTRICTS 3 & 11 Rf\1\1\crrvt c tConsideration of Resolution No. 75-104, approving and authorizing execution o a o e or as . . . . unanimous Ballot of an amendment to the Basic Accommodation Agreement between the Districts. See page "EE" (21) or supplemental agenda items, if any (22) DISTRICT 3 Consideration of motion to adjourn g:._3/ -6- and • (23) or supplemental agenda items, if any (24) DISTRICT 5 Consideration of motion to adjourn g .. _;, l (25)--..l!ISTRICT 6 --------··/ o'tner::::iiusiness and comnn.m1eat1ons or supplemental agenda items, if any (26) DISTRICT 6 Consideration of motion to adjourn ~:3) rf\{.,S(27) DISTRICT 8 ROLL CALL vorr. Consideration of roll call vote motion approving the 19 75-76 Opera ting ---Fund Budget in the amount of $1, 665. 00. See page "FF" (28) Cf"'"i~IBBtJ~ications or supplemental agenda items, if any (29) DISTRICT 8 Consideration of motion to adjourn 8'·, 3~ (30) ommunications or supplemental agenda items, if any (31) DISTRICT 11 ~ Consideration of motion to adjourn ·.3.J._ ~ ~DISTRICT 2 ~ Verbal status report re grant funding of Reach 3 of Santa Ana River Interceptor from LaPalma Avenue to Orange County Line (33) DISTRICT 2 ~b~ ~a eemmunications or supplemental agenda items, if any (34) DISTRICT 2 Consideration of motion to adjourn ~~:S.::S- ~ DISTRICT 7 r · ·-,:) :~ l(a.)' Proposal for Concurrent Annexation and Bond Authorization ,FILE-•~-·-· .. •• ~ k ( ch . ) / Par Acres George Ra representing proponents LmER .•. - -Orange A/. C ..-.:'f!<lR·-...-..,;~ ·. ,Q ,_,~~~ ·~-_.l ~ .... _____ ___.... Consideration of motion to receive and file letter from Orange Park Association, Inc. re Proposal for Concurrent Annexation and Bond Authorization -Orange Park Acres, and refer to staff and General Counsel for study and report. See page "GG" (36) communications or supplemental agenda items, if any (37) DISTRICT 7 Consideration of motion to adjourn CJ:D? -7- ; II BOARDS OF DIRECTORS County Sanitation Districts of Orange County, California ALL DISTRICTS JOINT BOARDS SUPPLEMENTAL AGENDA ITEMS JULY 9~ 1975 -7:30 P.M. Post Office Box 812 7 10844 Ellis Avenue Fountain Volley, Calif., 92708 Telephones: Area Code 71 -4 5.C0 -2 910 962-2.C t 1 AGENDA (11) Con sideration of roll call vote motion approving Joint Operating and Capital Outlay Revo lving Fund accounts payable check registers for signature of the Ghairman of District No. 1, and authorizing payment of claims listed on page "I" ; and app roving accounts payable check registers for s i gnature of th e Chairmen of the re spective Districts, and authorizing payment of said claims listed on the pages indicated below: DISTRICT 1 warrants, if any DISfRICT 2 warrants -See page "II" DISTRICT 3 warrants -See page "II" DISTRICTS 3 & 11 suspe n s e fund warrants, if any DISTRICT S warrants -See page "II" DISTRICTS S & 6 suspense fun d warrants -See page "II" DISTRICT 6 warrants, if any DISTRICT 7 warrants -See page ~-'-'I_I_I_"~- DISTRICT 11 warrants -See page ~-'-'I_I_I_.,_, ~ .. WARRANT NO. 26364 26365 26366 26367 26368 26369 26370 26371 26372 2°6373 26374 26375 26376 26377 26378 26379 26380 26381 26382 26383 26384 26385 ,26~86 26387 26388 26389 26390 26391 26392 26393 26394 26395 26396 26397 26398 26399 26400 26401 26402 26403 26404 26406 26407 26408 26J409 26410 26411 26412 26 413 26ll 14 26415 264 16 JOINT OPERATING FUND WARRANTS IN FAVOR OF Air California, Air Fare, Various Meetings $ Allied Supply Ce.mpany, Pipe Supplies Alpine Aromatics, Inc., Odor Control Aljac Supply Company, Pipe Suppl ies Ameri can Pneumatic Tool Co., Equipment Parts City of Anahe im, Powe r Anah eim Builders Supply, Inc., Building Materials Th e An chor Pac king Co., Pump Pa ck1ng Arrow-Risc o, Inc., Air Conditioning Suppl ie s Artes ia I mplements & Parts Co., Equipmen t Rental A£s ociated Concrete Products, Inc., Grade Rin gs Auro ra Pump Co., Pump Parts Bank of America, Bo nd & Coup o n Co lle ction Banning Battery Company, Batteries Barnes & Delaney, Chain Beckman Instruments, Instrumentation Supplies J ohn G. Bell Co., Pipe Supplies Bell's Radiator Service, Radiat o r Repair Bomar Magneto Service, Inc., Ma gneto Repair Brenner-Fielder & Assoc ., Inc ., Comp ress or . Bristol Park Medical Group, Inc., Pre -employment Exams State of California, 1974-75 Sales Tax C & R Reconditio ning Company, Pump & Equipment Repair CS Company, Valves & PUmp Parts Cal's Cameras, Phot o Supplie s & Processing Califo rnia Au to Collision , Inc., Tru ck Repair John Carollo Engineers, Engr. Service, JPL Plan t Cash Elec t r o nics, Electronic Supplies Castle Controls, Inc., Valve Ca lif. Malacozoological Soc ., Inc., Technical Manual Chadwick & Buchanan, Inc., Grading Brian Chuchua's Four Wh ee l, Tru c k Parts Clyde's Repair Shop, Equ ipment Rep ai r Coa st Automatic Transmission, Truck Repair Coast Insurance .Agency, Insurance Pre mium Coast Screen S e rv ice , Hardware College Lumber Company, Inc., Buildlng Materials Co rrunercial Tes ting Engineering, J PL T e~ts Co nsol idated Electrical Dis tbrs., Electric Supplies Co nsolidated Bolt & Nut Co ., Hardware Constructor's Supply Co., Hardware & Tools Costa Mesa Au to Parts, Inc., Truck Parts Co sta Mesa Coun ty Water Dist r ict , Water Cramer Elect ron ic s, Inc ., Electronic Supplies Crane Systems, Truclc Equipm e nt Culligan Deionized Water Servic e , Lab Suppli es Curtin Math e son Scientific, Inc., Lab Supplies Daily Pilo t , Employment Ad & I. W. Ordinance Notice Marvin Derfler Co ., Pump Parts Diamond Core Drilling Co., Co re Drilling Diesel Control Corp ., Filters & Engine Repair Ida L. Duesberg, Employee Mileage I-1 ' . AMOUNT 237.75 25 0 .16 1,060 .00 1,516 .67 28.68 62 .64 14 5 .75 237.26 53.03 200.00 50.88 130 .57 846 .13 351.11 279 .8 4 77.16 144 .8 1 114.20 306. 48 11 2.82 26 .00 517.70 1 ,040 .00 2,471.37 194 .58 70 .39 19' 901. 50 14 .69 235 .32 5 .90 2 ,024.oo 58 .37 34 .00 193.40 691. 00 84 .69 213 .05 975 .00 8112 .17 57 .19 llo 5 .68 221.74 6.oo 12 6 .8 0 4,515 .46 40.00 378. 8 5 102 ·.14 1,010 .71 546 .50 433.61 11.10 WARRANT NO. 26!Jl 7 26418 2 l9 20'fr20 26421 26422 26423 26424 26425 26426 26~27 26428 26429 26430 26431 26432 26433 26434 26435 26436 26437 26438 26439 26440 26441 26442 26443 26444 264li5 26446 26447 26448 26449 26450 26451 26452 26453 26454 26455 26456 26457 26458 26459 26460 26461 26462 26463 26461~ 26465 26466 26467 26468 26469 21'" "70 20lr71 26472 IN FAVOR OF The Duriron Company, Inc., Pump Parts Eastman, Inc., Office Supplies Ecco Equipment Corp., Equipment Rental Enchanter, Inc., Ocean Monitoring Engineers Sales-Service Co., Pump Ensign Products Co., Protective Coating Filter Supply Co., Filters Clifford A. Forkert, JPL Survey Foster-Barker, Communication Equipment City of Fountain Valley, Water $ Fountain Valley Medical Center, First Aid Supplies France Products Division, Compressor Parts & Engine Rpr. Fredson Trailer Supply, Equipment Parts Freeway Machine and Welding Shop, Machining City of Fullerton, Water GAF Corporation, .Blueprint Machine Repair Garden Grove Lumber & Cement Co., Building Materials Gardner Denver Co., Compressor Parts Gasket Manufacturing Co., Inc., Gaskets General Electric Supply, Electric Supplies General Installation Co., Boiler Parts Georgia Pacific Corp., Chlorine Contract 1-1-75 General Telephone Company of California Cindy Geter, Employee Mileage Golden State Fish Hatchery, Lab Supplies Goldenwest Fertilizer Co., Grit Removal W. W. Grainger, Inc., Electric Supplies Graybar Electric Co., Electric Supplies L. C. Gysin, Employee Mileage Allan Hancock Foundation, Technical Manuals Hardy & Harper, Inc., Paving Harrington Industrial Plastics, Piping Supplies Haul-Away Containers, Trash Disposal Hennig, Inc., Truck Repair Hertz Car Leasing Division, Vehicle Lease Hilti Fastening Systems, Hardware Hollywood Tire Of Orange, Truck Tires Honeywell, Inc., Strip Charts Howard Supply Company, Valves City of Huntington Beach, Water Huntington Beach Equipment Rental, Equipment Rental Industrial Asphalt, Paving Materials Inland Concrete Enterprises, Concrete Structures Inland Nut & Bolt Company, Hardware Instrumentation Specialitie~, Testing Supplies International Business Machines, Office Equipment Jensen Tools & Alloys, Tools Johns-Manville, Lab Supplies Justin Pacific Corp., Centrifuge Fan & Fan Parts Kahl Scientific Instrument Corp., Lab Supplies Keenan Pipe & Supply Co., Pipe Supplies Kelco Sales & Engineering Co., Building Materials Kelly Pipe Company, Pipe Supplies King Bearing, Inc., Bearings, V-Belts & Hose Kirst Pump & Machine Works, Pump Parts Kleen-Line Corporation, Janitorial Supplies I-2 AMOUNT 16.06 450.98 2,675.00 3,000.00 2,815.36 279. 31 83.02 1,871. 75 776. lt5 40.00 130.33 831.16 lt9.65 102.01 5.59 47.00 24 3. 27 1,457.63 210.82 1, 104-.. 94 16.54 9,502.80 1,484.58 13.20 14.60 1,485.00 36.55 l,021L 15 23.22 51.05 250.00 248.80 105.00 115.04 429.08 279.84 613.30 42.27 379.37 1~5. 09 135.68 72.10 674.60 246.19 805.19 38.16 27.90 124.55 2,216.46 82.09 210.18 35.05 3,156.53 245.15 1,792.19 548.58 .. .. WARRANT NO. 26473 26474 26475 C6li76 '26477 ~~478 26479 26480 26481 26482 26483 26484 26485 26486 26487 26488 \ 26489 26490 26491 26492 26493 26494 26495 26496 26497 '; 26498 . 26499 ·26500 26501 26:;>02 26503 26504 26505 26506 26507 2b508 26509 26510 26511 26512 26513 26514 26515 2b516 26517 26518 26519 26520 26521 26522 26523 ~?6524 26525 26526 26527 26528 IN FAVOR OF Knox Industrial Supplies_, Hardware LBWS, Inc., Tools, Welding Supplies & Hardware L & N Uniforms Supply Co., Uniform Service Laerdal Medical, Training Supplies Judy Lee, Employee Mileage Los Angeles Technical Bookstore, Technical Manual R. W. McClellan & Sons, Inc., Paving Materials McCoy Ford Tractor, Equipment Parts McMaster-Carr Supply Co.,·Hardware Mar Vac Electronics, Tools Meter Master, Inc., Equipment Repair Mine Safety Appliances Co., Metering ·suppli~s Missimers Incorporated, Hardware J. Mosher, Employee Mileage Moss Landing Marine Lab, Technical Manuals Musick, Peeler & Garrett, Special Labor Counsel National Lumber Supply, Hardware & Building Materials City of Newport Beach, Water C. Arthur Nissen, Legal Services The Ohmart Corporation, Controls City of Orange, Water Orange County Chemical Company, Chemicals Orange County Equipment Co., Equipment Repair Orange County Pump Company, Pump Parts & Seals Orange County Water District, Water Replenishment Orange Paper Products, Inc., Hardware Oxygen Service, Cylinder Rental & Lab Supplies Pacific Pumping C()mpany, Pump Parts Pacific Telephone Company M. c. Patten Corporation, Gauges Peat, Marwick, Mitchell & Co., Audit Services Jose Pena, Weed Removal Postmaster, Postage Premium Rubber Company, Hose Quality Building Supply, Building Materials REA Express, JPL Freight Rainbow Disposal Co., Trash Disposal CE Raymond/Bartlett-Snow, JPL Tests Dr. Donald L. Reish, Marine Research The Register, Employment Ad Robbins & Myers, Pump Parts Santa Ana Blue Print Co., Printing Santa Ana Electric Motors, Electric Motor & Motor Rpr. Sargent Welch Scientific. Co., Lab Suppl)_es Saunders Distributing Co., Inc., Hardware Science Applications, Inc., Hazard ·waste Study Scientific Products, Lab Supplies . Scott Refrigeration Service, Inc., Air Cond. Repair Seal Methods, Inc., Gasket Material Security Industrial Supply Co., Pipe Supplies See Optics, Safety Glasses Service Motor Parts, Engine Parts Sherwin Williams Co., Paint Supplies A. H. Shipkey, Inc., Truck Tires Southern California Edison Company South Orange Supply, Piping Supplies & Hardware I-3 $ AMOUNT 479.04 616.03 2,212.36 161.00 18.90 19.99 169.60 42.99 243.89 21.14 121.40 220.47 327.36 18.oo 7.50 668 .In 129.31 526.26 302.13 170.90 4·. 70 50.67 39.90 126.67 344.59 22.26 261~. 36 564.99 297.83 131.53 5,997.00 150.00 500.00 193. 3lt 195.57 361.85 62.00 4, 39lL42 450.00 143.64 4,299.60 8.3.87 1,2.89.11+ 893.95 72.69 1,000.00 269.37 535.13 130.09 977.85 23.32 339.50 756.71 507.09 45 ,8J~o .. 92 282.13 f • WARRANT NO. IN FAVOR OF 26529 26530 2 31 2a?'32 26533 26534 26535 26536 26537 26538 26539 26540 26911 26542 26543 26544 Southern California Gas Company $ AMOUNT 688.10 3.00 124.67 987.26 73.11 ··26545 26546 26547 26548 26549 26550 26551 .26552 26553 \ ~· 26554 26555 26556 26557 26558 26559 26560 26561 26562 26563 26564 26565 26566 26567 26568 26569 26570 .26575 Southern California Water Company Sparkletts Drinking Water Corp., Bottled Water Speed E Auto Parts, Truck Parts ·Standard Concrete Material, Concrete Standard Oil Company of Calif., Oil, Gasoline & Diesel State Compensation Insurance Fund, Premium Deposit Sterling Art & Engineering Supply, Drafting Supplies Sully Miller Contracting Co., Paving Materials Supelco, Inc., Lab Supplies Surveyors Service Company, Survey Supplies J. Wayne Sylvester, Dir. of Finance, Petty Cash Reimb. T & H Equipment Co., Inc., _Truck Parts Ta tkin Company, .Metering Supplies Bruce Taylor, Employee Mileage Taylor-Dunn, Equipment Parts Thomas Bros. Maps, Map Books c. o. Thompson Petroleum Co., Kerosene Titan Plastic Supply, Piping Supplies Truck Auto Supply, Inc., Truck Parts Union Oil Company of Calif., Gasoline United Auto Parts, Truck Parts United Parcel Service, Freight-Out United Reprographics, Inc., Printing United States Elevator Corp., Maintenance Agreement United States Equipment, Inc., Compressor Parts Utilities Supply Company, Tools & Generator Valley Towing, Towing Valvate Associates, Valves & Valve Parts VWR Scientific, Hardware Varec, Inc., Pump Parts Kevin Walsh, Employee Mileage Arluss Walters, Employee Mileage Warren and Bailey Co., Inc., Hardware Waukesha Engine Servicenter, Engine Parts Western Wire & Alloys, Steel Russell Wold, Employee Mileage Thomas L. Woodruff, General Counsel Donald J. Wright, Employee Mileage John M. Wright, Employee Mileage Xerox Corporation, Reproduction Services Everett H. York Company, Hose & Filters Fisher Controls, Compressor Parts TOTAL JOINT OPERATING I-4 6,716.45 11,975.00 39.19 197.66 41.91 30.72 329.91 9li. 72 63.60 43. 38 133.72 73.08 73.73 248.96 275.64 47.73 44.0l 25.55 Lt.06 27.00 2,423.00 660.75 18.oo 420.18 70.94 3,207.56 18.75 13.20 119.52 911.69 257.58 13.50 2, 6ll 1J. 00 25.86 32.10 1,599.67 173.84 765.07 $ 200, B21. 99 WARRANT NO. 26347 26348 26349 26350 26351 26352 26353 26354 26355 26356 26357 26358 26359 26360 26361 26362 26363 CAPITAL OUTLAY REVOLVING FUND WARRANTS IN FAVOR OF Aljac Supply Co., Hoist & Tools Blue M Engineering, Lab Equipment State of California, 1974-75 Sales Tax Donovan Construction Co., Contractor Pl-16 Foster-Barker, Communication Equipment General Radio, Communication Equipment Hilti Fastening Systems, Tools Hoagland Engineering Co., Contract Mgmt. Pl-16 Industrial Indemnity Co., Assignee of Mel Gorham Electric, Retention P2-20 LBWS, Inc., Benches, Cabin.& Tools McCoy Ford, Smog Equipment Motorola, Inc., Communication Equipment Porter Boiler Service, Inc., Retention PW-035 Smith Emery Company, Testing Pl-16 Southern Calif. Testing Lab, Testing Pl-16 Tektronix, Inc., Test Equipment Twining Laboratories, Testing Pl-16 TOTAL CAPITAL OUTLAY REVOLVING TOTAL JOINT OPERATINQ & CORF I-5 :., ... AMOUNT $ 3,561.61 ~ 715.24 169.32 1,378,427.10 526.82 477.13 250 .lt 3 ll,37b.00 15,566.38 2,898.98 301.04 2,425.13 3' 901~. 78 io4.oo 301.86 80.23 956.85 $ 1, 422, o4lL 90 $ 1,622,866.89 W"~RANT NO. ~ 26323 26324 26325 26326 26327 26328 26329 26330 26331 26332 26333 26334 26335 26336 26337 DISTRICT NO. 2 ACCUMULATED CAPITAL OUTLAY FUND WARRANTS IN FAVOR OF Bebek Company, Contractor 2-17-1 Mark Dakovich, Inc., Contractor 2-17-2 . J. Putnam Henck, A Corporation, Contractor 2-15 Lowry and Associates, Engr. Serv., 2-14-4 & 2-14-5 George Miller Construction Co., Contractor 2-16-1 Smith Emery Company, Testing 2-16-1 & 2-17-1 Southern Calif. 'l'esting Labs, Testing 2-17-2 & 2-15 S. s. Zarubica, Contractor 2-18 DISTRICT NO. 3 ACCUMULATED CAPITAL OUTLAY FUND WARRANTS IN FAVOR OF Boyle Engineering, Engr. Serv. 3-21-2 & Survey 3-18, 3-20-1, 3-20-2 & 3-19, Retention 3-19 Mike Prlich & Sons, Contractor 3-19 Smith Emery Company, Testing 3-18, 3-20-·1 & 3-20-2 Southern Calif. Testing I.ab, Testing 3-19 Sully Miller Contracting Co., Contractor 3-20-1 A.G. Tutor Co., Inc & N.M. Saliba, Contractor 3-18 & 3-20-2 FACILITIES REVOLVING FUND WARRANTS IN FAVOR OF City of Seal Beach, Connection Refund II AMOUNT $ 263,055.34 43,240.00 46' 951. 36 52,480.00 llG,048.21 156.oo 158.12 7,729.09 $ 529,818.12 $ 12,863.70 5,443.49 6,474.oo 61.112 649' 64 3. 40 48,9~0.00 $ 723,426. en $ 237.50 $ 723,663.51 DISTRICT NO. 5 OPERATING FUND WARRANTS WARRANT NO. IN FAVOR OF 26338 Rewes-Schock, J.V., Conuractor 5-14R-6 DISTRICTS NOS. 5 & 6 SUSPENSE FUND WARRANTS IN FAVOR OF 26346 Rewes-Schock, J.V., Retention Contract 5-14R-5R II-1 --.. . ,. AMOUNT ~ $ 9,000.00 $ 3,536.55 ' " . . ·- W~~RANT NO • ..._, 26339 26571 26572 26573 26574 26340 26341 26342 263li3 26345 DISTRICT NO. 7 OPERATING FUND WARRANTS IN FAVOR OF State of California, Processing Fee, Annexation 39 FIXED OBLIGATION FUND WARRAN'I'S IN FAVOR OF City of Anaheim, 1974-75 Royalties City of Fullerton, 1974-75 Royalties City of Orange, .1974-75 Ro~alties City of Santa Ana, 1974-75 Royalties FACILITIES REVOLVING FUND WARRANTS IN FAVOR OF Boyle Engineering Corp., Survey 7-6 Chester R. & Marilyn J. Harris, Easement RA-20 McGuire Construction; Inc., Contractor 7-6-6 Smith Emery Company, Testing 7-6-6 DISTRICT NO. 11 ACCUMULATED CAPITAL OUTLAY FUND WARRANTS IN FAVOR OF Keith & Associates, Retention Contract ll-10-2R III $ $ AMOUNT 330.00 496.74 496.74 496.74 496.75 $ 1,986.97. $ 1,026.00 2,395.42 92,025.00 io4.oo $ 95,550.42 $ 97,867.39 $ 299.90 ,, .~: RESOLUTIONS AND SUPPORTING DOCUMENTS JULY 9, 1975 -7:30 P.M. RESOLUTION NO. 75-97 ORDERING VALUE OF RETIRED STRUCTURES AND EQUIPMENT REMOVED FROM BOOKS OF ACCOUNT A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, S, 6, 7, AND 11 OF ORANGE COUNTY, CALIFORNIA, ORDERING THE VALUE OF CERTAIN RETIRED STRUCTURES AND EQUIPMENT RBIOVED FROM THE DISTRICTS' BOOKS OF ACCOUNT * * * * * * * * * The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11 of Orange County, California, RESOLVE AS FOLLOWS: WHEREAS, certain jointly-owned capital improvements during the course of expansion of treatment and disposal facilities, are from time to time removed, demolished or retired and are no longer required for the purposes of the Districts; and, WHEREAS, conformance to generally accepted accounting principals and procedures require that assets disposed of be removed from the accounting records. NOW, THEREFORE, IT IS HEREBY ORDERED THAT: The certain jointly-owned structures and equipment set forth and summarized on Exhibit "A" attached hereto and made a part of this resolution, are hereby formally retired, and the value thereof is hereby ordered removed from the Districts' Books of Account effective June 30, 1975. PASSED AND ADOPTED at a regular meeting held July 9, 1975. AGENDA ITEM #12CA)(l) -ALL DISTRICTS "A-1" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY ITEMIZATION AND DISTRIBUTION OF COST OF JOINTLY- OWNED STRUCTURES AND EQUIPMENT RETIRED AS OF JUNE 30, 1975 Contract P2-2 (Installed December 31, 1960) Cost of items removed under Contract P2-11: Beard Headworks Influent Discharge Header II II II II " " " Gas Supply Sy~tem " " Air System " II Cooling System " " Pump Control System Contract J-4 (Installed June 30, 1961) Gate Valve Cost of Beard Headworks, Chlorination Barscreen removed under Contract P2-ll Cost of items removed under the Districts' work order for the deactivation of Pla.nt 2 Secondary Treatment Facilities: Secondary Basin Sludge Collector mechanism Trickling Filter Rotary Distributor mechanism Contract P2-3 (Installed June 30, 1961) Cost of iterr.s rerr:oved under Contract P2-ll Beard Headworks Barscreen enclosure " " II Contract No. Pl-5 (Installed June 30, 1963) Cost of items removed under Contract Pl-lR-1: Basins 3 and 4, Raw Sludge Pumps (2) " " " 11 " 11 " Controls Headworks area Gas Blower Contract Pl-11 (Installed June 30, 1964) Cost of Basin S Sump Pump replaced under District Work O~der No. 2316 Contract P2-11 (Installed December 31, 1969) Cost of Headworks ''C" Grit Auger replaced under District Work Order 2298A Contract I-7-3 (Installed April, 1972) Cost of items removed and/or abandoned in place under Contract I-8-3: Temporary Sunflower Pump Station Force Main It It II " Electrical Service " " II 11 Control & Metering Facilities " " II " Piping AGENDA ITEM #12(8)(1) -ALL DISTRICTS EXHIBIT "A" $ 17,240.00 4,060.00 17,990.00 1,940.00 13,620.00 9,840.00 19,949.00 11,990.00 13,205.00 15,370.00 17,940.00 4,870.00 18,750.00 1,670.00 400.00 10,680.00 23,038.00 11,520.00 1,290.00 24,135.00 • A II A-2" Contract I-8-3 (Completed February, 1975) Cost of Temporary Sunflower Pump Station Electrical Service installed in March, 1973, under Change Order No. 3 Districts' Force Account Work Order Improvements Cost of Plant 1 Dewatcring Facility Sludge Hopper Gates and Pneumatic Cylinders installed in 1968 under Work Order 1-1095 and removed under Pl-15 Cost of Beard Hcadworks Gas Mixing Diffuser and Manhole installed in 1969 under Work Order 2185 and removed under P2-11 Cost of Temporary Sunflower Pump Station, Electrical Power for the #3 Pump installed under Work Order 17011C and removed under I-8-3 Cost of Temporary Sunflower Pump Station Bar Screen installed under Work Order 17001A Cost of Temporary Sunflower Pump Station ff 3 Pump and Motor installed under Work Order 17001C and removed under \\'ork Order 2255B Cost of Outfall No. 2 Magnetic Meter installed in 1970 under Work Order 2114 and replaced under Work Order 2434 District Construction Inspection Vehicle #91: 1971 Dodge 1/2 Ton Pickup (demolished in accident) DISTRIBUTION TO DISTRICTS 1 2 3 5 6 7 11 AGENDA ITEM #12(A)(l) -ALL DISTRICTS $ 10,741.10 3,549.75 2,424.77 4,453.36 2,344.92 7,834.10 21,256.32 2,567.95 $294,669.27 $ 28,258.78 88,724.92 96,769.39 18,917.77 17,297.08 23,720.88 20,980.45 $294,669.27 II A-3" RESOLUTION NO. 75-105-1 ORDERING VALUE OF RETIRED STRUCTURES AND EQUIPMENT REMOVED FROM BOOKS OF ACCOUNT A JOINT RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 1 OF ORANGE COUNTY, CALIFORNIA, ORDERING THE VALUE OF CERTAIN RETIRED STRUCTURES AND EQUIPMENT REMOVED FROM THE DISTRICTS' BOOKS OF ACCOUNT * * * * * * * * * The Board of Directors of County Sanitation District No. 1 of Orange County, California, DOES RESOLVE AS FOLLOWS: ~11EREAS, certain capital improvements during the course of expansion of the District's collection facilities, are from time to time removed, demolished, or retired and are no longer required for the purposes of the District; and, ~lfEREAS, conformance to generally accepted accounting principals and procedures require that assets disposed of be removed from the accounting records. NOW, THEREFORE, IT IS HEREBY ORDERED THAT: The certain structures and equipment set forth and summarized on Exhibit "A" attached hereto and made a part of this resolution, are hereby formally retired, and the value thereof is hereby ordered removed from the Districts' Books of Account effective June 30, 1975. PASSED AND ADOPTED at a regular meeting held July 9, 1975. AGENDA ITEM #12(A)C2) -DISTRICT 1 "B-1" COUNTY SANITATION DISTRICT NO. 1 OF ORANGE COUNTY ITEMIZATION AND DISTRIBUTION OF COST OF DISTRICT-OWNED STRUCTURES AND EQUIPMENT RETIRED AS OF JUNE 30, 1975 Santa Ana Trunk Metering Facilities installed in 1958-59 under Joint Works project Pl-3 and 1967-68 meter remodeling AGENDA ITEM #12(A)(2) -DISTRICT 1 $16,077.66 EXHIBIT "A" RESOLUTION NO. 75-106-2 ORDERING VALUE OF RETIRED STRUCTIJRES AND EQUIPMENT REMOVED FROM BOOKS OF ACCOUNT A JOINT RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY, CALIFORNIA, ORDERING THE VALUE OF CERTAIN RETIRED STRUCTURES AND EQUIPMENT REMOVED FROM TI-IE DISTRICTS' BOOKS OF ACCOUNT * * * * * * * * * 1be Board of Directors of County Sanitation District No. 2 of Orange County, California, DOES RESOLVE AS FOLLOWS: WHEREAS, certain capital improvements during the course of expansion of the District's collection facilities, are from time to time removed, demolished, or retired and are no longer required for the purposes of the District; and, h~EREAS, conformance to generally accepted accounting principals and procedures require that assets disposed of be removed from the accounting records. NOW, THEREFORE, IT IS HEREBY ORDERED THAT: The certain structures and equipment set forth and summarized on Exhibit "A" attached hereto and made a part of this resolution, are hereby formally retired, and the value thereof is hereby ordered removed from the Districts' Books of Account effective June 30, 1975. PASSED AND ADOPTED at a regular meeting held July 9, 1975. AGENDA ITEM #12CA)(3) -DISTRICT 2 "C-1" EXHIBIT "A" COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY ITEMIZATION AND DISTRIBUTION OF COST OF DISTRICT-OWNED STRUCTURES AND EQUIPMENT RETIRED AS OF JUNE 30, 1975 Newhope-Placentia Trunk Metering Facilities installed in 1958-59 under Joint Works project Pl-3 and 1967-68 meter ~emodeling Euclid Trunk Metering Facilities purchased and installed in 1959-60 and remodeled in 1967-68 AGENDA -ITEM #12(A) (3) -DISTRICT 2 $14,671.06 13,944.68 $28,615.74 :' C-2" · RESOLUTION NO. 75-107-3 ORDERING VALUE OF RETIRED STRUCTURES AND EQUIPMENT REMOVED FROM IlOOKS OF ACCOUNT A JOINT RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 3 OF ORANGE COUNTY, CALIFORNIA, ORDERING THE VALUE OF CERTAIN RETIRED STRUCTURES AND EQUIPMENT REMOVED FROM TI-IE DISTRICTS' BOOKS OF ACCOUNT * * * * * * * * * 1be Board of Directors of County Sanitation District No. 3 of Orange County, California, DOES RESOLVE AS FOLLOWS: WHEREAS, certain capital improvements during the course of expansion of the District's collection facilities, are from time to time removed, demolished, or retired and are no longer required for the purposes of the District; and, l~~EREAS, conformance to generally accepted accounting principals and procedures require that assets disposed of be removed from the accounting records. NOW, THEREFORE, IT IS HEREBY ORDERED THAT: The certain structures and equipment set forth and summarized on Exhibit "A" attached hereto and made a part of this resolution, are hereby formally retired, and the value thereof is hereby ordered removed from the Districts' Books of Account effective June 30, 1975. PASSED AND ADOPTED at a regular meeting held July 9, 1975. AGENDA ITEM #12CA)(4) -DISTRICT 3 "D.:.. l" EXHIBIT "A" COUNTY SANITATION DISTRICT NO. 3 OF ORANGE COUNTY ITEM! ZATION AND DISTRIBUTION OF COST OF DISTRICT-OWNED STRUCTURES AND EQUIPMENT RETIRED AS OF JUNE 30, 1975 Miller-Holder Trunk Metering Facilities installed in 1958-59 AGENDA ITEM #12CA)(4) -DISTRICT 3 $13,427.23 "D-2" RESOLUTION NO. 75-108-6 ORDERING VALUE OF RETIRED STRUCTURES AND EQUIPMENT REMOVED FROM BOOKS OF ACCOUNT A JOINT RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 6 OF ORANGE COUNTY, CALIFORNIA, ORDERING THE VALUE OF CERTAIN RETIRED STRUCTURES AND EQUIPMENT REMOVED FROM 11IE DISTRICTS' BOOKS OF ACCOUNT * * * * * * * * * The Board of Directors of County Sanitation District No. 6 of Orange County, California, DOES RESOLVE AS FOLLOWS: ~1IEREAS, certain capital improvements during the course of expansion of ' I the District's collection facilities, are from time to time removed, demolished, or retired and are no longer required for the purposes of the District; and, ~11EREAS, conformance to generally accepted accounting principals and procedures require that assets disposed of be removed from the accounting records. NOW, THEREFORE, IT IS HEREBY ORDERED THAT: The certain structures and equipment set forth and summarized on Exhibit "A" attached hereto and made a part of this resolution, are hereby formally retired, and the value thereof is hereby ordered removed from the Districts' Books of Account effective June 30, 1975. PASSED AND ADOPTED at a regular meeting held July 9, 1975. AGENDA ITEM #12CA)(5) -DISTRICT 6 "E-1" r EXHIBIT "A" COUNTY SANITATION DISTRICT NO. 6 OF ORANGE COUNTY ITEMIZATION AND DISTRIBUTION OF COST OF DISTRICT-OWNED STRUCTURES AND EQUIPMENT RETIRED AS OF JUNE 30, 1975 Air Base Pump Station remodeling costs incurred in 1957-58 under District Force Account Work Orders Air Base Line Metering Facilities installed in 1958-59 lli~der Joint Works project Pl-3 and 1967-68 meter remodeling Newport Boulevard Trunk Meter acquired and installed in 1959 under District Work Order #162 AGENDA ITEM #12(A)(5) -DISTRICT 6 $ 9,184.55 11, 701. 72 3,924.19 $24,810.46 "E-2" ' RESOLUTION ~O. 75-109-7 ORDERING VALUE OF RETIRED STRUCTURES AND EQUIPMENT REMOVED FROM BOOKS OF ACCOUNT A JOINT RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 7 OF ORANGE COUNTY, CALIFORNIA, ORDERING THE VALUE OF CERTAIN RETIRED STRUCTURES AND EQUIPMENT REMOVED FROM 11IE DISTRICTS' BOOKS OF ACCOUNT * * * * * * * * * The Board of Directors of County Sanitation District No. 7 of Orange County, California, DOES RESOLVE AS FOLLOWS: WHEREAS, certain capital improvements during the course of expansion of the District's collection facilities, are from time to time removed, demolished, or retired and are no longer required for the purposes of the District; and, h11EREAS, conformance to generally accepted accounting principals and procedures require that assets disposed of be removed from the accounting records. NOW, THEREFORE, IT IS HEREBY ORDERED THAT: TI1e certain structures and equipment set forth and sununarized on Exhibit "A" attached hereto and made a part of this resolution, are hereby formally retired, and the value thereof is hereby ordered removed from the Districts' Books of Account effective June 30, 1975. PASSED AND ADOPTED at a regular meeting held July 9, 1975. AGENDA ITEM #12CA)C6) -DISTRICT 7 COUNTY SANITATION DISTRICT NO. 7 OF ORANGE COUNTY ITEMIZATION AND DISTRIBUTION OF COST OF DISTRICT-OWNED STRUCTURES AND EQUIPMENT RETIRED AS OF JUNE 30, 1975 Share of District No. 6's Air Base Line Metering Facilities installed in 1958-59 under Joint Works project Pl-3 AGENDA ITEM #12CA)C6) -DISTRICT 7 $3,023.67 EXHIBIT "A" "F-2" MEMORANDUM TO: THE HONORABLE CHAIRMAN AND MEMBERS OF THE BOARDS OF DIRECTORS FROM: THOMAS L. WOODRUFF, General Counsel DATE: July 3, 1975 SUBJECT: Resolution Establishing Deferred Compensation Plan · At the last regular meeting of the Boards of Directors, the proposed deferred compensation plan for the benefit of management and supervisory employees was approved in concept. The resolution on this agenda is to formally establish the plan which allows it to be implemented as soon as the program can be explained to the employees, and a set of rules and guidelines adopted by the General Manager and my office per- taining to the administration of. the accounts as being handled by the various insurance brokers, stock brokers, etc., int~rested in obtaining the employees' investments. The resolution does provide for direction to submit the plan to the Internal Revenue service for approval. I point out, however, that the plan can be implemented forth- with and that the application for a letter opinion will be submitted immediately thereafter. It will likely take several weeks to obtain IRS approval, but that will not restrict the program in any event. The procedure that will be followed between the Districts and the employees following adoption of this resolu- tion will be to have each individual employee who voluntarily participates in the plan to execute an agreement with the District which sets forth the terms and conditions under which .the monies will be held and invested. It further provides the various options in which the monies can be paid out to the employee, including, for example, his right to withdraw any sums at any time upon giving notice of his desire to terminate his participation. The monies that ar·e withheld will be separately accounted for by the Finance Department and, absent any direction from the individual employees, will be placed on deposit in a common bank or savings account designated as the trustee account for the employees' deferred compensation funds.~ 7:::+::::JL<.-i!a::::r ' TLW:ab General Counsel cc: F. A. Harper J. W. Sylvester AGENDA ITEM #12(B) -ALL DISTRICTS "G-1" r ·. RESOLUTION NO. 75-98 A JOINT RESOLUTION OF TIIE I30ARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS l, 2, 3, 5, 6, 7 AND 11 OF ORJ\NGE COUNTY, CALIFORNIA, ESTAB- LISHING A DEFERRED COMPENSATION PIJ\N FOR THE MANAGEMENT AND SUPERVISORY EMPLOYEES OF THE DISTRICTS * * * * * * * * * * * WHEREAS, the Districts have considered the establishment of a Deferred Compensation Plan to be made available to certain full time Districts employees, whereby the employees may provide for the deferral of a specified amount of current earned income and the payment of such deferred amount and accumulations thereon, in accordance with the terms of agreement with partici- pating employees; and WHEREAS, certain income tax benefits could accrue to employees participating in said Deferred Compensation Plan; and WHEREAS, Districts recognize that the tax advantages of this Deferred Compensation Plan to Districts employees constitutes a benefit to the County Sanitation Districts of orange County by allowing the Districts to offer an additional "fringe benefit" in recruiting and retaining qualified personnel in its employ- ment, which fringe benefit is at no cost or charge to the Districts. NOW, THEREFORE, the Boards of Directors of County Sanitation Districts 1, 2, 3, 5, 6, 7, and 11 of orange County, California, DO HEREBY DE 1rERMINE, RESOLVE AND ORDER: 1. A Deferred Compensation Plan for certain full time employees is hereby authorized and established. ·. AGENDA ITEM #12CB) -ALL DISTRICTS "G-2" 2. All management and supervisory· employees of the Districts are authorized to participate in said plan. 3. Districts' General Counsel is authorized and directed ~ to submit the Deferred Compensation Plan Agreement, to be executed by participating employees, to the Internal Revenue Service for approval. 4. The Chairman is authorized to execute individual agreements with each employee requesting to participate in said plan. PASSED AND ADOPTED at a regular meeting held July 9, 197S. AGENDA ITEM #12CB) -ALL DISTRICTS "G-3" RESOLUTION NO. 75-99 A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANI'I'l\'l1ION DISTRICTS 1, 2, 3, 5, 6, 7, AND 11 OF OR.l\NGE COUNTY, CALIFORNIA, ESTABLISHING CLASSIFICNI'IONS OF MANl\GEMENT AND SUPERVISORY EMPLOYEES * * * *·* * * * * * * WHEREAS, the Boards of Directors of Cpunty Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11 adopted Resolution 69-99 on November 12, 1969 establishing guidelines for employer-employee relations; and WHEREAS, Resolution 69-99 established categories of managerial and supervisory employees; and WHEREAS, in order to define the rights, duties and benefits of managerial and supervisory employees, the specific job classifications within each group should be set forth. NOW, THEREFORE, the Boards of Directors of County sani- tation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California DO HEREBY DETERMINE, RESOLVE AND ORDER: 1. Managerial employees as defined in Resolution 69-99 are hereby specified to include all employees in the job classifications set forth in Exhibit A, attached hereto and incorporated herein by reference. 2. Supervisory employees as defined in Resolution 69-99 are hereby specified to include all employees in the job classifications set forth in Exhibit B, attached hereto and incorporated herein by reference. PASSED AND ADOPTED at a regular meeting held July 9, 1~75. AGENPA ITEM #12(C) -ALL DISTRICTS "H~l" r : EXHIBIT "A" MANAGERIAL EMPLOYEES General Manager • Chief Engineer Director of Finance Superintendent AGENDA ITEM #12CC) -ALL DISTRICTS "H-2" .. SUPERVISORY EMPLOYEES Procurement and Property Chief Principal Accountant Senior Engineer Operations Engineer Chief of Industrial Waste Resources Management Engineer Senior Facilities Supervisor Senior Accountant Systems Accountant Associate Engineer Chief Operator Facilities Supervisor Laboratory Director Purchasing Supervisor Assistant Engineer Environmental Specialist Plant Maintenance Supervisor Senior Engineering Associate AGENDA ITEM #12(C) -ALL_DISTRICTS EXHIBIT "B" • "H-3", ·COUNTY SANITATION DJSTRICTS . ' of ORANGE COUNTY, CALIFORNIA P. 0. BOX 8127 108.C.C ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (71.C) 540-2910 (71.C) 962-2.C I I "-"" July 3, 1975 MEMORANDUM TO: Fred A. Harper, General Manager SUBJECT: Disposition of Obsolete or Surplus Office Equipment Conversion of the Districts' accounting to the Xerox Electronic Data Processing system has now rendered certain office equipment obsolete. In addition, we have several items of equipment which are either obsolete or have been replaced with new equipment, as follows: 1 NCR-400 Magnetic· Ledger Accounting Machine (1967) 1 NCR-3300 Accounting Machine (1961) 3 IBM Electric Typewriters 3 Verifax Copiers 1 Thermo-Fax Copying Machine 1 Secretary Brand Copying Machine 1 Speed-0-Print Hand Copier 1 Duplicard Addressing Machine 1 Tower 16 mm Edi tor and Viewer The above equipment is of no further use to the Districts and it is reconunended that the Board of Directors authorize the staff to receive bids and award sale of same on a per-i tern basis. Any i terns on which bids are not received should be scrapped. JWS:rb AGENDA ITEM #12CE) -ALL DISTRICTS J. Wayne Sylvester Director of Finance II I II .. I July 2, 1975 M E M 0 R A N D U M TO: Fred A. Harper, General Manager FROM: w. N. Clarke, Superintendent SUBJECT: Purchase of Used Crawler-Loader -COUNTY SANITATION DISTRICTS of 0HANGE COUNTY, CALIFORNIA P.O. BOX 8127 108.U ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (71 ... ) 540-2910 (714) 962-2411 In the Districts' operations, which include solids handling, right of way maintenance, and landscape maintenance, the need for a large crawler-type loader has been evident for some time. However, a new piece of equipment of this type is quite expensive ($84,000); therefore we are considering utilizing used equipment for this purpose. I have inspected used loaders at M. P. Mccaffrey, Inc., Shepherd Machinery Co., and Post Brothers Construction Co., and have selected a used Model 977K Caterpillar crawler-loader, Serial Number 962 (vintage 1969-70) at Post Brothers Construction Company for $31,250 (plus tax) as the best available equipment for the Districts. Other units compared were as follows: Model Serial No. Year Price Condition 977K 2085 1969-70 $36,250 Very good 977K 1215 1968-69 34,950 Very good 977K 217 1968-69 30,500 Poor tracks 977K 962 1969-70 31,250 Excellent It is recommended that we be authorized to purchase the crawler-loader Model 977K, Serial No. 962, from Post Brothers Construction Company, 9908 Balsa Avenue, Westminster, CA 92683, for $31,250 (plus tax). WNC :gg AGENDA ITEM #12(G) -ALL DISTRLCIS. 'W'n.~ w. N. Clarke Superintendent II J II CITY OF SANT A ANA COMMUNITY REDEVELOPMENT AGENCY .20 CIVIC CENTER PLAZA • SANTA ANA • CALIFORNIA 92701 June 13, 1975 Board of Directors Orange County Sanitation District #1 10844 Ellis Avenue Fountain Valley, California 92708 Gentlemen: On May 15, 1975, the Santa Ana City Council and the Santa Ana City Council sitting as the Santa Ana Community Redevelop- ment Agency, held a joint public hearing with the Santa Ana Communi ty Redevelopment Commission to adopt the Amendment to the City of Santa Ana Community Redevelopment Plan for the Santa Ana Community Redevelopment Project Area, by placing on first reading City Ordinance NS-1258. A second reading of City Ordinance NS-1258 was held by the Santa Ana City Coun- cil on June 2, 1975. The Santa Ana City Charter Section 417 indicates that City Ordinance NS-1258 will become effective 30 days from and after the date of its final adoption (June 2, 1975) which date is July 2, 1975. Pursuant to Division 24, Part 1, Section 33375, of the Calif- ornia Health and Safety Code, we hereby enclose the following: 1. A certified copy of Santa Ana City Ordinance NS-1258 adopt- ing the Amendment to the City of Santa A~a Community Redevelop- ment Plan which plan contains the provision permitted by Section 33670 of the California Health and Safety Code: and 2. A map indicating the boundaries of the project area speci- fied in the Amendment to the City of Santa Ana COiml\Unity Rede- velopment Plan; and 3. The legal description of the boundaries of the project area contained in the Amendment to the City of Santa Ana Commu- nity Redevelopment Plan and the statement recorded pursuant to Health and Safety Code Section 33373, which statement and legal description have been recorded with the Orange County Recorders Office on June 13, 1975. AGENDA ITEM #12 (H) -l2LSTRI CT 1 "K-1" .. We respectfully request that your governing body receive and file the above documentation at your next regular meeting and that your minutes reflect the receipt of the above described documentation from the Santa Ana City Clerk and Redevelopment Agency. Thank you for your courtesy and cooperation in this matter. Yours very truly, ~~~-~~ Florence I. Malone Santa Ana City Clerk and ~~ Richard E. Goblirsch Executive Director SC AGENDA ITEM #12(H) -DISTRICT l "K-2" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN. VALLEY, CALIFORNIA S2708 CHANGE ORDER C. 0. NO. 3 ----------------------:ON TRAC TOR: BEBEK COMPAfN DATE July 3, 1975 ------------------------------------------------~~------------~~----- 10B:CARBON CANYON-PALM DRIVE INTERCEPTOR SEWER, REAQ-1 l, CONTRACT NO. ·2-17-1 Amount of this Change Order (~~) (Mirrn~i) $ 0. 00 In accordance with contract provisions, the following changes in the contract and/or ~:ontract work are hereby authorized and as compensation therefor, the following additions to or ~eductions from the contract price are hereby approvedo Contractor shall be allowed to construct pilot ttinnel under the Santa Fe Railroad tracks from Station 72+75 .to 73+55 and pour concrete pad in the tunnel and jack reinforced concrete pipe in lieu of jacking 63" dia- µieter steel casing and placing pipe within the· casing. · ·All work shall be accomplished in accordance with the .acceptable specifications and the requirements of the Santa Fe Railroad Company and at no additional cost to the District. Payment for this work shall be made under Bid Items Nos. 2 and 3. No change in contract· price. No time extension for this work~ Original Contract Price Prev. Auth. Ghanges This Change (~~&) (&KeN~I) Amended Contract Price ~oard authorization date:. July 9, 1975 Approved: $0.00 $ 733,147.00 $ (4,960.00) $ 0.00 $ 728, 187. 00 COUNTY SANITATION DISTRICTS OF Orange County, California ~y ------------------~----:~--~~:-----Cons u 1 ting Engineer ~y __________________________________ ___ By----------------~~-:-:--=-~~----Ch i e f Engineer Contractor AGENDA ITEM #12CJ)(l) -DISTRICI.2 II L" . • COUNTX SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8li7 ~ 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER • C.O. N0.-...;4----~~------------~ CONTRACTOR: BEBEK COMPANY DATE July 3, 1975 JOB: CARBON CANYON-PALM DRIVE INTERCEPTOR SEWER, REACH 1, CONTRACT NO. 2-17-1 Amount of this Change Order (ADD) (i~ti~~l) $ 1, 043. 34 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions ·from the contract price are hereby approved. REFERENCE: Schedule of Prices and Section 122 of the Detailed Specifications. ADD: The Cont'ractor was directed to place one (1) foot of additional rock bedding from Station 105+40 to 107+85 and two (2) feet of additional rock .bedding from Station 106+25 to 107+85 within .o.c.F.C.D. rig4t~of-way in Carbon Canyon Creek 54.44 C.Y. at $11.00/C.Y. ~ 35.56 C.Y. at $12.50/C.Y. ~ TOTAL. ADD No tfme extension allowed for this change order. Original Contract Price Prev. Auth. Changes This Change (ADD) ~ Amended Contract Price Board authorization date:· July 9, 1975 Approved: 598. 84 444.50 $1,043.34 $733,147.00 $ (4,960.00) $ l, 043. 34 $729,230.34 COUNTY SANITATION DISTRICTS OF Orange County, California By..::m~--------------~--------~-----Con s u It in g Engineer By __________________________________ _ . By--------------------~--=~---:=-----Ch i e f Engineer Cont.ractor AGENDA ITEM #12 <I) (2) -DI SIRI CI .2. "M" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA ~2708 CHANGE ORDER C. 0. NO. 5 ----------------~ i:ONTRACTOR: BEBEK COMPANY DATE July 3, 1975 -----------------------------------------------------~--------------- ltOB: CARBON CANYON-PALM DRIVE INTERCEPTOR SEWER, REAQ1 1, CONTRACT NO. 2.:.17-1 Amount of this Change Order (ADD) (~ $1,774.00 In accordance with contract provisions, the following changes in the contract and/or ~ontract work are hereby authorized· and as compensation therefor, the following additions to or deductions from the contract price are hereby appro~edo · ADJUSTMENTS OF ENGINEER'S QUANTITIES ADD: Item Change Est'd Quantities No. Unit From To· Difference -- 6 L.F. 7 L.F. DEDUCT: 40 40 1 L.F. 2677.5 4 L.F. 2983 46 46 2672. 62 2977 . Board authorization date:· July 9, 1975 By -------------------------------------Consu.Jting Engineer By --------------------------------Contractor AGENDA ITEM #12(!)(3) DISTRICT 2 6 6 @ 400.00/L.F. @ -70. 00/L. F. TOTAL ADD: 2,400.00 420.00 2,820.00 4.88 6 @ ~00.00/L.F. @ 93.00/L.F. 488.00 558.00 TOTAL DEDUCT: 1,046.00 TITTAL ADD 1,774.00 Origin~l Contract Price $ 7 3 3, 14 7. 00 Prev. Auth. Changes $ (3,916.66) This Change (ADD) (~ $ 1, 774. 00 Amended Contract Price $ 7 31, 0 0 4 • 34 Approved: COUNTY SANITATION DISTRICTS OF Orange County, California By --------------------~~~~----Chief Engineer. II NII .. .. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN. VALLEY, CALIFORNIA 92708 CHANGE ORDER C. 0. NO. 6 ----------~~----------CO~ACTOR: BEBEK COMPANY DATE July 3, 1975 ----------~~----------------------------------~--~--~~~~--------- JOB: CARBON CANYON-PALM DRIVE INTERCEPTOR SEWER, REAOi 1, CONTRACT NO. 2-17-1 Amount of this Change Order (X\DD) (DIDnOO) $ 0.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approvedo REFERENCE: Contractor's letters to the District ·of February 19, 1975 and May 12, 1975 and the District's letter to the Contractor of March 26~ 1975. Spec. Sec. 109 & 112. · .Extension of Contract Time The Contractor is hereby granted an extension of time for delays· cause.cl by the District in · obtaining the required right-of-way for this project. TITTAL TIME EXTENSION There shall be no change in contract price for this change order. Stimmary of Contract Time · Original Contract Date Original Contract Time Original Completion Date Time Ex~ension This Change Order Total Extension of Contract Time Revised Contract Time Revised Completion Date Original Contract Price Prev. Auth. ~hanges This Change (A»D) (DX~Ilt..T) Amended Contract Price 6 Calendar Days 6 Calendar Days December 26, 1974 180 Calendar Days, June 24, 1975 6 Calendar Days 6 Calendar Days 186 Calendar Days June 30, 19 75 $ 733,147.00 $ (2,142.66) $ o.oo --------~---------- $ 731,004. 34 Soard authorization date:· July 9, 1975 Approved: By_ Consulting Engineer By ------------------------------------~ Contractor AGENDA ITEM fil2CI)C4) DISTRICT·2 COUNTY SANITATION DISTRICTS OF Orange County, California By -------------------------,-.~~-----. Chief Engineer • RESOLUTION NO. 75-100-2 ACCEPTING CONTRACT NO. 2-17-1 AS COMPLETE A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2 OF ORANGE COUNTY, CALIFORNIA, ACCEPTING CONTRACT NO! 2-17-1 AS COMPLETE AND APPROVING FINAL CLOSEOUT AGREEMENT * * * * * * * * * * * The Board of Directors of County Sanitation District No. 2 of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the contractor, Bebek Company, has completed the construction '"-"" in accordance with the terms of the contract for CARBON CANYON-PALM DRIVE INTERCEPTOR SEWER, REACH 1, CONTRACT NO. 2-17-1, on the 30th of June, 1975; and, Section 2. That by letter, Lowry & Associates, District's engineers, have recommended acceptance of said work as having been completed in accordance with the terms of the contract; and, Section 3. That the Chief Engineer of the Districts has concurred in-said engineer's recommendation, which said recommendation is hereby. received and ordered filed; and, Section 4. That Carbon Canyon-Palm Drive Interceptor Sewer, Reach 1, Contract No. 2-17-1, is hereby accepted as completed in accordance with the terms of the contract therefor, dated the 26th of December, 19 74; and, Section 5. That the Chairman of the District is hereby authorized and directed to execute a Notice of Completion therefor; and, Section 6. TI1at the Final Closeout Agreement with Bebck Company setting forth the terms and conditions for acceptance of Carbon Canyon-Palm Drive Interceptor Sewer, Reach 1, Contract No. 2-17-1, is hereby approved; and, Section 7. That the Chairman and the Secretary of the Board of Directors are hereby authorized and directed to execute said agreement on behalf of the District. ~ PASSED AND ADOPTED at a regular meeting held July 9, 1975. AGENDA ITEM #12(J) -DISTRICT 2 II P" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER C. 0. NO. 2 --------------~-------- :ONT RAC TOR: S. S. ZARUBICA DATE ____ ~_J_u_ly..__3~1,__1_9_7_5 __________ _ JOB: Carbon Canyon Interceptor Sewer, La Palma Avenue to Crowther Avenue, Contract No. 2-18 Amount of this Change 0 rder (ADD) (Nll.UCT) $ 4,038.39 . In· accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation therefor,. the following additions to or deductions from the contract price are hereby approved. Reference: Inspection reports of April 30, May 1, 2 & 5, 1975 and Contractor's invo~ces dated June 11, 1975. ADD: For extra work encountered on May 1, 2 & S; 1975 in the removal of several layers of . concrete .. and·asphaltic ~oncrete found at varying depths between Station 68+77 and Station 72+52 at Crowther Avenue For extra work encoµntered on April 30, 1975 caused by.unknown utilities Extension of Time The Contractor is hereby granted an extension of time for the above extra work of TOTAL ADD . TOTAL TIME E:X.'TENSION AGENDA ITEM #12CK)(l) -DISTRICT 2 2,539. 78 1,498.61 4,038.39 4 Calendar Days a Calendar Days "Q-1"" • COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN VA~LEY, CALIFORNIA 92708 CHANGE ORDER C. 0. NO. 2 --------------~---CONTRACTOR: S. S. ZARUBICA July 3, 1975 JOB: Carbon Canyon Interceptor Sewer, La Palma Avenue to Crowther Avenue, Contract No. 2-18 Sununary of Contract Time Original Contract Date Original Contract Time Original Completion Date · Time E~tens ion This Change Order Total Time Extension · Revised Contract Time Revised Completion Date aoard authorization date: July 9, 1975 By· --------------------------------------Consulting Engineer ::y __________________ _ Contractor AGENDA ITEM #12(K)(l) DlSJR.ICT 2 June 27, 1974 240 Calendar Days February 22, 1975 4 Calendar Days 10 Calendar Days 250 Calendar Days March 4, 19 75 Original Contract Price $ 1,472,160.42 Prev. Au th. Changes $ 9,955.03 This Change (ADD) ~ $ 4,038.39 Amended Contract Price $ 1,486,153.84 Approved: COUNTY SANITATION DISTRICTS of Orange County, California By----------------------~---------Chief Engineer "·Q-2" ' COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. Oo BOX 8127 -10844 ELLIS AVENUE FOUNTAIN. VALLEY, CALIFORNIA 92708 CHANGE ORDER C. 0. NO. 3 ------------------------:oN~ACTOR: __ __..sw_~s_.~z~A~R~lJ~B~IC~A.L-______________________ _ DATE~----~J_u_ly.__9~1~1_9_7_5 __ ~----- JOB: Carbon Canyon Interceptor Sewer, La Palma Avenue to Crowther Avenue, Contract No. 2-18 Amount of this Change Order ~1m) (DEDUCT) $ 4,826.80 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approvedo • ADJUSTMENTS OF ENGINEER'S QUANTITIES ADD: Item Change Est'd.Quantities No.· Unit From · To Difference 7 L.F. 671.02 682.22 DEDUCT: 9 V.F. 151 ·93 14._ EACH 14 5 Board authorization date: July 9, 1975 By_ ~ Consulting Engineer By ------------------------------------Contractor AGENDA I TEf ~ #12 ( 10 ( 2) DISTRICT-2 11. 2 @ 148.50/L.F. 1,663.20 1,663.20 . 38 9 TOTAL ADD @ 95.00/V.F. 3,610.00 @ 320. 00/EACH 2,880.00 TOTAL DEDUCT 6,490.00 Taf AL -DEDUCT 4,826.80 Original Contract Price $ 1,472,160.42 Prev. Auth. Ghanges $ 13,993.42 This Change (X\'00) (DEDUCT) $ 4, 826. 80 Amended Contract Price $ 1,481,327.04 Approved: COUNTY SANITATION DISTRICTS OF Orange County, California By-------------------------~~~----Ch i e f Engineer '! R" ~UUNIY. ~ANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER C.O. NO. 4 -------------------~ONTRACTOR: S. S. ZARUBICA DATE July 9, 1975 ------~-----~--~~--~---- ~~OB: Carbon Canyon Interceptor Sewer, La Palma Avenue to Crowther Avenue, Contract No. 2-18 Amount of this Change 0 rd er {1rnD) (:DX1'DIX) $ 0.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized· and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. REFERENCE: Contractor's letters of August 26, 19 75 .• Extension of Contract Time The Contractor is hereby granted an extension of time for late pipe delivery caused by labor strike The Contractor is hereby granted an extension of time for the labor strike of July & August, 1974 The Contractor is hereby granted an extension of time for inclement weather Sununary of Contract Time Original Contract Date Original Coniract Time Original Completion Date Time Extension This Change Order Total Time Extension · Revised Completion Time Revised Completion Date TOTAL TIME EXTENSION Origin~1 Contract Price · 60 Calendar Days 30 Calendar Days ZB Calendar Davs 118 Calendar Days June 27, 197_4 . 240 Calendar Days February 22, 1975 118 Calendar Days 128 Calendar Days 368 Calendar Days June 30, 19 75 $ 1, 4 72, 160. 42 Prev. Auth. Changes $ ______ 9_,_1_6_6_._62~~--- Board authorization date:. July 9, · 1975 Sy-----------------------~--------------Con s u-1 ting Engineer ;«y _________________ _ Contractor AGENDA ITEM #12CK)(3) DISTRICT 2 $ 0.00 --------~--------- This Change (~M~) (~K~~~l) Amended Contract Price $ 1 .• 481,327.04 Approved: COUNTY SANITATION DISTRICTS OF Orange County, California By _________________ ~~--:--:=-~:----- Ch i e f Engineer_ "·S!' r M E M 0 R A N D U M July 2, 1975 TO: Fred A. Harper, General Manager FROM: Ray E. Lewis, Chief Engineer SUBJECT: Santa Ana River Interceptor Right-of-Way Proposals for Appraisal Services COUNTY SANITATION DISTRICTS of 0HANGE COUNTY, CALIFOHNIA P.O. BOX 8127 10844 [LLIS AVLNUE FOUNTAIN VALUY, CALIFORNIA 92708 (714) 540-2910 (714) 962-7411 . Pursuant to the Board's action, proposals were solicited from twenty-one qualified appraisers in the County, all of whom are members of the American Institute of Real Estate Appraisers. Of the twenty-one requests for proposals, this office received four letters declining the offer to submit a proposal. Their failure to submit was basically predicated upon their conflicting workloads or they felt that the major criteria for selection.was based upon fee consideration. Four proposals were submitted which have been carefully reviewed by the undersigned. A summary of these proposals is as follows: Company Donahue & Company, Inc. Difilippo & Company Sandy A. Rogers & Associates Goode & Goode Maximum Fee Quoted for Phase I $ 2,950. 8,000. 10,000. 15,000. After review of the qualifications of each company submitting a proposal, it is my opinion that the firm of Goode & Goode does appear to be most qualified from an experience standpoint because of their familiarity with appraisals of properties directly affected by the installation of the Santa Ana River Interceptor, in particular their assistance to the County of Orange in the acquisition of the lands required for the Featherly Park development. The firm of Donahue & Company, Inc. does appear, from their brochure, to have the staff and qualifications to perform the work and to understand the scope of the assignment for this appraisal. Our General Counsel has talked with John Donahue and Carl Boznanski of Donahue & Company and has determined they arc aware of the scope of the project and in the General Counsel's opinion, arc qualified to perform the work. It is, therefore, recommended that the Board accept the proposal of Donahue & Company, Inc. of Tustin for the Phase I services for a fixed fee in the amount of $2,950. (see attached). REL:hje AGENDA ITEM #12CL) -DISTRICT 2 "T" DONAHUE & COMPANY, INC. JOHN C. DONAHUE CARL W. OOZNANSKI ROBERT M. LEA, M.A. I. JOHN J. MERGET ROBERT C. DAIGH MICHAEL A. TAYLOR MARK W. LINN ES PROPERTY AND URBAN ECONOMICS SUITE 350 TELEPHONE (714) 838-4424 17291 IRVINE BOULEvAno TUSTIN, CALIFORNIA 82680 JOHN L. AUSTIN SANORA L. YOUNG M. GREGG WATERS June 20, 1975 ... -Mr. Ray E. Lewis Chief Engineer Orange County Sanitation Districts 10844 Ellis A venue Fountain Valley, California 92708 Dear Mr. Lewis: Re: Proposal for Acquisition Appraisal. Services - Santa Ana River Interceptor Sewer In response to your request for proposal dated June 10, 1975, Donahue & Company, Inc. is pleased to submit this proposal to perform the Districts Acquisition Appraisal services for the construction of the Santa Ana River Interceptor Sewer in the eastern part of the Santa Ana Canyon. We propose to perform the outlined acquisition appraisal for the fixed fee of $2, 950. Delivery of the completed report will be within 30 days of official authorization to proceed. The attached proposal delineates the scope of the assignment, our experience in this field·, personnel to be assigned to this task and their quaiifications, proposed delivery schedule and other pertinent data. Also included is a copy of our corporate brochure. · Thank you for giving us this opportunity to propose on the City's needs rel- ative to property valuation. Based on our successful history of performing similar tasks in the past and our unique capabilities in these areas, we are confident of satisfying the Districts needs in a highly professional manner. If you have any questions regarding this proposal please feel free to contact the undersigned. JCD:sk Attachment AGENDA ITEM #12(L) -DISTRICT 2 Sincerely, DONAHUE & COMPANY, INC. eJ -~~ ~~v::i1~ A~~:ident "U-1" .. DONAHUE & COMPANY, INC. ACQUISITION APPRAISAL SERVICES ORANGE COUNTY SANITATION DISTHICTS SANTA ANA RIVEH INTEHCEPTOR SEWEH INTRODUCTION: This proposal is in resp~nse to a written Request for Proposal (RFP), dated June 10, 1975, from the Orange County Sanitation Districts (District) addressing the need for acquisition appraisal services rel- ative to the Santa Ana River Interceptor Sewer. Our understanding of the task required comes from our personal familiarity with the project area and its environs, your request for pr~posal, and by way of maps and other data made available to us. This document describes the scope of the assignment as we under- stand it, nominates the personnel to perform the actual services and presents their resumes, proposes the fee to be charged and estimates the time to complete the assignment. Comments on the firm's capa- city and suitability to undertake the contract are also made. SCOPE OF ASSIGNMENT: It is understood that the District is to acquire 30 ft. of right of way and a construction easement for an additional 30 ft. adjacent thereto. This construction is as identified on your map dated May 5, 1975. The proposed sewer alignment intersects two private ownerships in the eastern portion of the Santa Ana Canyon considered part of this appraisal assignment. These owners are identified as the Bryant Ranch arid the Santa Ana Valley Irrigation Company. As in all such assignments we will investigate all property transactions that have recently taken place in the area in order to establish land value from the market. Because the subject parcels cover relatively large plots consideration will be given to the effects of severance damage to the larger parcel as well as the value of the takings, both permanent and temporary, themselves. This assignment will be in two separate phases. The first phase will include a preliminary examination of the project and an evaluation that may be used for negotiation purposes. The second phase would be a more comprehensive appraisal report which would be required if condemnation is necessary. The first phase will be comprehensive to the e.Ktent of defining fair market value based on comparable market data. This will include a preliminary narrative report. The second phase, if necessa1:.y, will be in much more detail in support of eminent domain proceedings. AGENDA· ITEM #12(L) -DISTRICT 2 .".U-2" · .SCOPE OF ASSIGNMENT (Cont'd.): It is understood that the District will provide all title reports for the properties to be appraised. Also to be made available arc engineering data pertinent to the descriptions and maps necessary, and construction drawings and specifications for the project. Four copies of the typed, bound, report will be delivered. It will describe each property, including photographs, discuss environs, iden- tify highest and best uses, describe and locate market data items and finally place a value on each property portion to be acquired based on specific factors revealed in the analysis. PERSONNEL: The Project Manager for this effort will·be John C. Donahue, Principal Appraiser. If necessary Mr. Robert M. Lea, M.A. I., Senior Appraiser would be available to review and sign the report. Mr. Donahue is a fee appraiser of some fifteen years experience. He has appeared numerous times as an expert witness in condemnation matters for the State and various cities in the Superior Courts in the Counties of Los Angeles, Orange and Riverside. He would be responsible for court appearance should any of the subject properties require condemnation. Resum.es of these personnel follow. FIRM'S CAPABILITY AND EA'"PERIENCE: Donah.ue & Company, Inc. is a California corporation, being in existence over four years and having succeeded from the proprietorship of Mr. John C. Donahue, an independent fee appraiser of about six years prior standing. Presently DCI has fourteen (14) employees,. ten of which are professionals. Corporate assets as of September 30, 1974 were over $100, 000, excluding goodwill. · A current client list is included in the attached brochure. We are proud of the fact that Donahue & Company, Inc. personnel are either presently working on or have successfully completed contracts for forty- nine (49) cities, public agencies and redevelopment agencies. Specifically we have prepared condemnation appraisals for three large property holdings in the Santa Ana Canyon area. Numerous assignments have been completed for the Riverside and Los Angeles County Flood Control Districts and we have prepared appraisals that have been approved by the Orange County Flood Control District. In addition we have pre-· pared some thirty-three (33) appraisals, covering 497 individual parcels, for various cities, in Orange, Riverside and Los Angeles counties. All of these assignments were for street widening projects. These basic appraisals were for part takings with consideration of severance damage.~ AGENDA· ITEM #12(L) -lllSTRICI 2 "U-3" SCHEDULE: The subject appraisal task, including the completed report, can be com- pleted within 30 days of formal authorization to proceed. PROPOSED FEE: Donahue & Company; In~. proposes to undertake the Preliminary Acqui- sition Appraisal for the Santa Ana River Interceptor Sewer as discussed above. for an overall fixed fee of: $2.950 A condemnation report. as required, for each parcel would be at the rate of $750. Billing would be made upon delivery of the completed report. PROPOSAL VALIDATION: As an officer of Donahue & Company, Inc., I stipulate that the state- ments herein are to the best of my kn9wledge true and factual and hereby validate the terms of this offer. ohn C. Donahue <==" - Date AGENDA ITEM #12CL) -DISTRICT 2 "U-4" :::: c: I ~ ( June 26, 1975 County Sanitation Districts of Orange County, California P. O. Box 8127 Fountain Valley, California 92708 Attn: Mr. Fred Harper, General Manager Re: Future Development Plans for Anaheim Hills Dear Mr. Harper: In our meeting on June 23, 1975, we discussed your concern and that of the Board of Directors of the Sanitation Districts relative to our future over- all development plans. That meeting was prompted by our recent request for a small annexation into the District encompassing 10.556 acres. To briefly review past annexations of the Anaheim Hills property, let us relate the following. The Anaheim Hills project area was acquired from Mr. Louis Nohl in 1970. Prior to that acquisition time, Mr. Nohl had already annexed 943 acres into Sanitation Districts. In early 1972 the Anaheim Hills corporation and City of Anaheim requested an annexation of 1,343 acres into Sanitation District No. 2. Of that 1,343 acres, 318 acres were municipally-owned properties. The remaining acreage was for future urban development in our project. There were two reasons why this particular portion of the Nohl Ranch was requested for annexation at that time: 1. It was our belief that the area requested for annexation was going to be our primary development area in the foreseeable future. As such, we projected a maximum number of approximately 4,700 dwelling units. We believed this area to be the most developable in our project. 2. The precise boundaries of that annexation were determined by the exist- ence of the Nohl Ranch Agricultural Preserve Agreement, then in effect. In the latter part of 1974 Anaheim Hills requested an additional annexation into Sanitation District No. 2 of several small parcels with a total area of 63 acres. This annexation was necessary to basically round out those areas previously annexed in 1972. At the time of the 1972 annexation we could not annex these 63 acres due to the fact that they were encumbered by the Agricultural Preserve. AGENDA ITEM #12(M)(l) -DISTRICT 2 . 380 ANAHEIM HILLS ROAD, ANAHEIM, CALIFORNIA !)2807, PHONE 1714) 998-7000 "V-1" County Sanitation Districts of Orange County, California June 26, 1975 Page 2 It was not our intent to add any additional smaller piecemeal annexations after that second annexation. However, in the latter part of 1974 and the first part of 1975 it became apparent that Anaheim Hills and the Cities of Anaheim and Orange were going to be placed in the position of having to construct a large water reservoir facility in our project area. The site of the reservoir was located on the ridge line outside of the area previously annexed into the Sanitation District. The Cities of Anaheim and Orange agreed to the annexation of the reservoir site and a small amount of sur- rounding property into the City of Anaheim. The City of Anaheim expressed an interest to see the property not only annexed into their municipality but also to see the property annexed into the Sanitation District, a process previously followed. To make the construction of the reservoir site eco- nomically feasible in tenns of site grading and preparation, we asked that the Cities of Orange and Anaheim agree to the preparation of approximately 18 one-acre estate lots in conjunction with the development of the reservoir. All parties agreed to this approach. As you indicated in our meeting yesterday, you feel that you can go ahead and take this last annexation request to the Board of Directors for action in July. However, you must have a submittal from Anaheim Hills indicating what its future development and, in effect, plans will be for the remaining 1,851 acres of the project not annexed to the Sanitation District. There- fore, Anaheim Hills will prepare and submit to your office and the Board as definitive a development phasing program as is possible within the next 60 days. We, of course, will be very pleased to meet with you and the Board of Directors to review these plans after they are submitted. Thank you for your consideration in this matter, and we look forward to working with you and the Sanitation District representatives. Sincerely yours, s L. Barisic Vice President JLB:pak AGENDA ITEM #12(M)(l) -DISTRICT 2 "V-2" .... < I \.N ::: _J -J { i ~. -l50UNDA ~ -··-BO !ZY OFAN .··. LJNDARY oFcoC/Jf~~;1LLs ~·· .. · anaheirn hills N!TAT!ON D!5i~IG/ NO . 2J COUNTY SANITATION· DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 • CHANGE ORDER .. C. 0. NO. 3 --~--------~~~--,;._..--- CONTRACTOR: ______ M~I~K~E_P~RL __ I~Q~I_&~S~ON_S;.._ ___________ ~------DATE July 3, 1975 --------------~--~----~--- JOB: IMPERIAL RELIEF INTERCEPTOR, READ-IES 22 & 23, CONTRACT NO. 3-19 Amount of this Change Order (ADD) (~~~anrt) $ 4,943.49 In accordance with contract provisicins, the following changes in the contract and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. Reference: Contractor's letters of June 11, 1975 and District's letter of June 19, 1975. ADD: 1. For additional work required by the State Encroachment Permit No. 774-E-777409 in the intersection o.f Harbor and Imperial requiring the contractor to work overtime the weekend of May 17 and 18, l9 75 2. For extra work from Station 107+40 to Station 180+50 due to debris, old cable supports and pipe supports. for the existing cast iron water lin·e encroaching into the trench prism for the previously agreed on lump sum of Extension of Contract Time 1.. The Contractor is hereby granted an extension of time due to additional work required as stated in abo.ve item #1 2. The Contractor is hereby granted an extension of time due to extra work as performed in above item #2 TOfAL ADD: TOf AJ,, TIME EXTENSION AGENDA ITEM #12(0)(1) -DISTRICT 3 1, 19.3. 49 3,750.00 4,943.49 2 Calendar Days 3 Calendar Days 5 Calendar Days 11 W-l" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER C. 0. NO. 3 --------------------------:o~ACTOR: __ M_IK_E_P_n_r_rn __ &_s_o_Ns __ . _________ _ July 3, 1975 IOB: IMPERIAL RELIEF INTERCEPTOR, REA01ES 22 & 23, CONTRACT NO. 3-19 Summary of Contract Time Original Contract Date Original Contract·Time Original Completion Date Time Extension This Change Order Total Extension of Contract Time Revised Contract Time Revised Completion Date Board·authorization date: July 9, 1975 By~ Consulting Engineer By -------------------------------------Contractor AGENDA.ITEM #12(0)(1) -DISTRICT 3- Original Contract Price Prev. Auth. Changes . Th Is Change (ADD) (~~ll~tr) Amended Contract Price Approved: August 29, 1974 · 180 Calendar Days February 25, 1975 5 Calendar Days . 8 Calendar Days 188 Calendar Days March ~, 1975 $ 832,372.00 $ (59, 372. 93) $ 4 943.49 $ 777,942.56 COUNTY SANITATION DISTRICTS of Orange County, California .. By ---------------------------------Chief Engineer .. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER C.O. N0. ___ 4 ____________ __ ~ ~ONTRACTOR: MIKE PRLICH & SONS DATE July 3, 1975 --------------------------------------------------------------------- JOB: IMPERIAL RELIEF INTERCEPTOR, REACHES 22 & 23, CONTRACT NO. 3-19 Amount of this Change Order ~ (DEDUCT) $ l, 790. 00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized· and as compensation therefor, the following additions to or deductions .from the contract price are hereby approved. · Board authorization date: · July 9, 19 75 By------------------~---~-=--~~~---Con s u. J ting Engineer !;y -------------------------------Contractor AGENDA ITEM #12(0)(2) DISTRICT 3 Origin~l Contract Price $ 832,372.00 Prev. Auth. Changes $ (54, 429. 44) This Change e<A~ (DEDUCT) $ 1, 790. 00 Amended Contract Price $ 776,152.56 Approved: COUNTY SANITATION DISTRICTS OF Orange County, California By--------------------~--=~~=-----Ch i e f Engineer. "X" .. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P. O. BOX 8127 -10844 ELLIS AVENUE FOUNTAIN. VALLEY, CALIFORNIA 92708 CHANGE ORDER ~ C.O. NO. ___ s __ ~------------~--- CONTRACTOR: MIKE PRLICH & SONS --------~~----------~----------------~ DATE ______ _..J_u_ly __ 3~,.__1_9_7~5 ________ __ JOB: IMPERIAL RELIEF INTERCEPTOR, REACHES 22 & 23, CONTRACf NO. 3-19 Amount of this Change Order ~~} ~;()'{Jt)t) $ 0.00 In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as compensation therefor, the following additions to or deductions from the contract price are hereby approved. Extension of Contract Time The Contractor is hereby granted an extension of time for.meeting the encroachment permit requirements for traffic ~control Summary of Contract Time · Original 'Cont.ract Date Original Contract Time Original Completion Date Time Extension This Cl:ange Order Total Extension of Contract Time Revised Contract Time Revised Completion Date Board authorization date:· July 9, 1975 By __ ._ ____________________ -!""'" __ ~~---- Con s u 1 ting Engineer By ___________________________________ _ Contractor AGENDA ITEM #12(0)(3) -DISTRICT. 3 TOTAL TIME EXTENSION Original Contract Price Prev. Auth. Ghanges This Change (»..~~) (Xl"EXKJOT) Amended Contract Price App roved: 98 Calendar Days 98 Calendar Days August 29, 1974 180 Calendar Days February 25, 1975 98 Calendar Days 106 Calendar Day~ 286 Calendar Days June 11, 19 75 $ 832, 372. 00 $ (56,219.44) $ 0.00 ------------------ $ 776,152.56 COUNTY SANITATION DISTRICTS OF Orange County, California By __________________ ~~~~---=--~~ Chief Engineer "Y" • RESOLUTION NO. 75-102-3 ACCEPTING CONTRACT NO. 3-19 AS COMPLETE A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 3 OF ORANGE COUNTY, CALIFORNIA, ACCEPTING CONTRACT NO. 3-19 AS COMPLETE AND APPROVING FINAL CLOSEOUT AGREEMENT * * * * * * * * * * * * The Board of Directors of County Sanitation District No. 3 of Orange County, Ca.lifornia, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the contractor, Mike Prlich & Sons, has completed the construction in accordance with the terms of the contract for IMPERIAL RELIEF INTER- CEPTOR, REACHES 22 & 23, CONTRACT NO. 3-19, on the 11th of June, 1975; and, Section 2. That by letter, Boyle Engineering Corporation, District's engineers, have recommended acceptance of said work as having been completed in accordance with the terms of the contract; and, Section 3. TI1at the Chief Engineer of the Districts has concurred in said engineer's recommendation, which said recommendation is hereby received and ordered filed; and, Section 4. That Imperial Relief Interceptor, Reaches 22 & 23, Contract No. 3-19, is hereby accepted as completed in accordance with the terms of the contract therefor, dated the 29th of August, 1974; and, . Section 5. That the Chairman of the District is hereby authorized and directed to execute a Notice of Completion therefor; and, Section 6. That the Final Closeout Agreement with Mike P'rlich & Sons setting forth the terms and conditions for acceptance of Imperial Relief Interceptor, Reaches 22 & 23, Contract No. 3-19, is hereby approved; and, Section 7. That the Chairman and the Secretary of the Board of Directors are hereby authorized and directed to execute said agreement on behalf of the District. PASSED AND ADOPTED at a regular meeting held July 9, 1975. AGENDA ITEM #12CP) -DISTRICT 3 "Z" COUNTY SANITATION DISTRICTS OF ORANGE COUNTY P • 0 • B 0 X 8 1 i 7 -· 1 0 fi lt Lt E LL I S I\ V [NU E FOUNTAIN VALLEY, CALIFORNIA 92708 CHANGE ORDER ONi'rfACTOR: SULLY-MILLER CO~TRACTING COMPANY OB: Knott Interceptor, J{cachcs Sand 6, Contract No. 3-20-1 Amount of this Change Order (t;.~) (DEDUCT) $ 10,000.00 In accordance with contract provisions, the follrn..,in9 chC1ngcs in the contr~1ct <rnd/or on tr u c t \-JO r k a r c he re by au tho r i zed and cJ s comp ens u t i on th c r c f o r , th c f o 1 1 O\-J i n g u d d i t i on s to o r cductions from the contract price arc hereby approvcdo Reference: Contractor's letter of ~lay 26, · 1975 an<l District's letter of June 3, 1975. DEDUCf: The Contractor's request to expedite construction by deletion of tw1nel between Station 469+00 and 469+64 at Knott Avenue and Stanford Avenue is hereby granted. Under the conditions stated in the District's letter of June 3, 1975 with the approval of the City of Garden Grove, payment for this \\'Ork will be made under Bid Item No. 3 with a $10,000.00 credit to the District made Wlder this change order. There wi 11 be no extension of time for this chan~e of method. TOTAL DEDUCT: Original Contract Price Prev. Au th. Chilnges This Change xrum~ (DE DUCT)" Amended Contruct Price ~ourd authorization date: Approved: $ $ $ $ $10 ,000. 00 $10,000.00 4,602,992.00 0.00 10,000.00 4,592,992.00 July 9 1 1975 COUNTY SANITATION DISTRICTS OF Orange County, Culifornia ly --~---------------~~~--~~--~~--Cons u It in g Engineer . By ------------~--------~~~~~--~-~y -----------------------------~--~---- Chic f Lnuinccr Contractor AGENDA ITEM #12(Q) -DISTRICT 3 · '!AA" . PEAT, MARw1c1c MITCHELL & Co. CERTIFIED PUBLIC ACCOUNTANTS 868 NOHTH MAIN STREET SANTA ANA, CALIFORNIA 02l'Ol June 26, 1975 The Boards of Directors County Sanitation Districts of Orange County · 10844 Ellis Avenue Fountain Valley, California Dear Members of the Boards: We have completed our interim examination of the financial records of The Orange County Sanitation Districts for the period July 1, 1974, through May 31, 1975. As part of our examination, we reviewed and tested the Districts' system of internal accounting control to the extent we considered necessary as required by generally accepted auditing standards. Under these standards, the purpose of such evaluation is to establish a basis for reliance thereon in determining the nature, timing and extent of other auditing pro- cedures that are necessary for expressing an opinion on the financial statements. The objective of internal accounting control is to provide reasonable, but not absolute, assurance as to the safeguarding of assets against loss from unauthorized use or disposition, and the reliability of financial records .for preparing financial statements and maintaining accountability for assets. The concept of reasonable assurance recognizes that the cost of a system of internal accounting control should not exceed the benefits derived and also recognizes that the evaluation of these factors necessarily requires estimates and judgments by management. There are inherent limitations that should be recognized in considering the potential effectiveness of any system of intern~l accounting control. In the performance of most control procedures, errors can result from misunderstanding of instructions, mistakes of judgment, carelessness, or other personal factors. Control procedures whose effectiveness depends upon segregation of duties can be circumvented by collusion. Similarly, control procedures can be circumvented with respect either to the execution and recording of transactions or with re- spect to the estimates and judgments required in the preparation of financial statements. Further, projection of any evaluation of internal accounting control to further periods is subject to the risk that the procedures may become inadequate because of changes in conditions, and that the degree of compliance with the procedures may deteriorate. Our study and evaluation of the Districts' system of internal accounting control for the period July 1, 1974 through May 31, 1975, which we made for the purpose set forth in the first paragraph above, was not designed for the purpose of ~ expressing an opinion on internal accounting control, and it would not neces- sarily disclose all weaknesses in the system. However, such study and evaluation AGENDA ITEM #15(B) -ALL DISTRICTS "BB~l" P. M. M.Bc CO. The Boards of Directors County Sanitation Districts of Orange County June 26, 1975 2 disclosed certain conditions that we believe to be weaknesses that warrant your attention and our comments and recommendations are presented for your considera- tion in the pages that follow. JOURNAL ENTRIES Our review of journal entries revealed that not all entries were approved by a responsible individual independent of the preparer prior to being entered in the various general ledgers. In order to minimize the possibility of errors being entered into the accounting records, all entries should he reviewed and approved by a responsible individual independent of the preparer. It was further noted that since converting the general ledgers from a manual system of accounting to the Xerox Computer Service terminal, adequate user controls have not been maintained over journal entries made. To provide assurance that all entries are being entered into the accounting records via the terminal, all journal entries should be recorded on prenumbered forms with all numbers being accounted for on a monthly basis. Before the journal entries are sent to the terminal operator for processing, batch controls over total dollar amounts should be established for subsequent comparison with printed reports to verify that the various District ledgers have been properly updated. CASH RECEIPTS In accordance with current procedures, the receptionist opens the mail and pre- pares a daily listing of mail receipts. To provide assuranc~ that monies received are being properly deposited with the County Treasurer, a responsible individual independent of the receptionist and the person making the deposit should compare the daily listing of mail receipts to the deposit order returned by the County Treasurer. DAILY DEPOSITS Cash receipts are not being deposited on a daily basis. all receipts on a daily basis improves internal control of cash on hand and thereby reducing the risk of loss. be available for investment more promptly. SUSPENSE ACCOUNTS A procedure of depositing by minimizing the amount Also public money will The Districts currently follow the practice of recording certain types of trans- actions in suspense accounts until a determination of the proper treatment of the transaction can be made. We feel that all entries made to these accounts should have the prior approval of the Director of Finance. AGENDA ITEM #15CB) -ALL DISTRICTS "BB-2" P. M.M.8c CO. The Boards of Directors County Sanitation Districts of Orange County June 26, 1975 3 As represented to us by your accounting personnel, these accounts are used as a type of clearing account. To preserve internal control, the accounts should be analyzed on a monthly basis to determine whether any transactions have been inadvertently charged to the accounts and forgotten. PAYROLL Under the current system, supervisors report employee time to the accounting department and distribute payroll warrants to the employees. Such a procedure allows for the possibility of erroneous time to be reported and go undetected. Internal control over the issuance of payroll warrants would be improved if personnel responsible for adding new names to the payroll master files and reporting employee time do not have access to employee warrants. It was also noted that the payroll clerk has direct access to, and performs limited maintenance on personnel files. Elements of good internal control dictate that personnel record-keeping and payroll processing are incompatible functions and should be performed by separate individuals. We further suggest that the payroll clerk be denied access to the personnel files. TERMINAL SECURITY It was observed that access to the Xerox Computer terminal is not physically restricted. In order to prevent unauthorized individuals from gaining access and making changes to District accounting records, the terminal should be main- tained in a locked room. A selected responsible individual should maintain custody of the key arid only allow authorized individuals access to the terminal. PETTY CASH Petty cash procedures should be amended to require an official independent of the petty cash custodian to examine and cancel petty cash vouchers at the time the fund is reimbursed. PURCHASING During our examination of documents supporting warrants issued during the year, we noticed that in some cases the dates appearing on vendor invoices are prior to dates appearing on the Districts' purchase order. This would indicate that the normal controls over purchasing have been by-passed. We understand that this should happen only when an emergency purchase is made in order to preserve the public health and safety. We suggest that emergency purchases be examined more closely to determine that such purchases do, in fact, qualify as an emergency as defined by the Boards. AGENDA ITEM #15(B) -ALL DISTRICTS "BB-3" P. M. M.8c CO. The Boards of Directors County Sanitation Districts of Orange County June 26, 1975 4 As explained to us by the Director of Finance, the Districts' purchasing pro- cedures have just recently been revised to provide for a more centralized purchasing approach which should further strengthen internal control. Through discussions with the Districts' accounting personnel, it was determined that there were certain weaknesses in internal control over inventory. The following weaknesses were noted: a. All incoming merchandise, materials and supplies are not required to pass through a central receiving location. b. When a copy of the purchase order is being furnished to receiving clerks to be used as a receiving report, quantities are not being omitted to insure the receiving clerk is actually counting quantities received. c. Inventory custodians are not required to report obsolete, unusable or overstocked inventory items to the accounting department so they may be properly written off and disposed of. d. Perpetual inventory ·records are not balanced to general ledger ·controls at reasonable intervals. e. Perpetual inventory records are not maintained by persons other than custodians of the goods. f. Inventory classes are not physically counted periodically during the year to determine recorded quantities equal quantities on hand. We understand that some of the aforementioned weaknesses are due to inadequate facilities and will be rectified as soon as the recently constructed inventory facility becomes available for use. FIXED ASSETS In order to provide assurance that assets recorded on the Districts' books are still in existence and are being used, periodic physical inventories of assets should be taken on a rotating basis and any discrepancies between the detailed records and physical existence should be promptly investigated. ~ny required adjustments should then be made to the accounting records. Also, the custodians of fixed assets should be required to report, in writing, to the accounting department any changes in the status of the Districts' assets, i.e., transfers between locations, sales, scrapping, obsolescence, excess, etc. Before the aforementioned recommendations could be implemented, it would be necessary to more clearly define specific assets and fix responsibility for groups of assets by location. It is further suggested that all items of personal property be identified by permanently affixing a prenumbered fixed asset tag thereto. AGENDA ITEM #15CB)-ALL DISTRICTS "BB-4" • P. M. M.8c CO. The Boards of Directors County Sanitation Districts of Orange County June 26, 1975 s PROJECT COST ACCOUNTING Throughout the past fiscal year payroll hours paid employees have not been reconciled to hours charged to various work orders. To be certain all hours paid have been properly charged to a work order number for purposes of ac- counting for specific project costs, payroll hours paid should be reconciled with hours charged to work orders on a monthly basis. We understand that the aforementioned procedure will be done automatically as soon as job cost accounting is converted to the Xerox system. * * * * * It should be noted that this letter, by its nature, is critical in that it contains only our conunents and reconunendations on deficiencies observed during the course of our interim examination. It does not include our observations on the strong features of the Districts' internal control also observed. We would like to express our appreciation for the courtesy and assistance ex- tended to us by personnel of the Districts during our interim work. Should we have further reconnnendations which we feel warrant Board attention as a result of our final examination work, a supplemental letter to the Boards will be issued at that time. We would welcome the opportunity to provide further assistance to the Districts in any area where lack of available time or specialized skill might prevent your staff from acting. Very truly yours, PEAT, MARWICK, MITCHELL & CO. / //' J/] . 0 Ld.• l. C>/ cJ<-<fl ~ e F. Hampton, Partner WFH:st AGENDA ITEM #15(B)-ALL DISTRICTS "BB-5" COUNTY SANITATION DISTRICTS of ORANGE COUNTY, CALIFORNIA P. 0. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (714) 540-2910 (714) 962-2411 M E M 0 R A N D U M July 1, 1975 TO: Fred A. Harper, General Manager FROM: Ray E. Lewis, Chief Engineer SUBJECT: Proposed Land Exchange -Sanitation Districts' Treatment Plant No. 2 and Property Owned by Ms. Jane Ayers Prior to the acquisition of the recently acquired seven acres from Covington Bros. by the Sanitation Districts, the developer and Ms. Jane Ayers were negotiating a proposed land exchange for the purpose of aligning the common property lines to make each property better for development. Subsequent to the acquisition of this property by the Sanitation Districts, Ms. Ayers made an inquiry as to whether the land exchange could be made with the Sanitation Districts (refer to Ms. Ayers' letter of April 7th attached herewith). The Engineering Department has made an evaluation of this land exchange and has determined the following: 1. That the gross acreage associated with the Districts' parcel is approximately 3,690 square feet for which the Districts paid approximately $1 .00 per square foot or $3,690. 2. The net land to be exchanged of equal acreage is approximately 1 ,900 square feet. 3. The Districts would recognize a loss in the land exchange of approximately $1 ,790 as a result of that portion of land which would be required for future dedication to the City of Huntington Beach. This would be an obligation of the Sanitation Districts regardless of ·any realignment of property lines. 4. If the land exchange is consummated, the Districts would realize a savings by not being required to install approximately 145 linear feet of property line fencing and 75-feet of street improvements on Brookhurst Street. This savings is estimated to be in the neighborhood of$1,800. It would be my recommendation that the Districts give serious consideration to this land exchange and proposed realignment. The preparation and recordation of a parcel map would be required, which should be borne by Ms. Ayers and consideration should be given to obligate Ms. Ayers to future street improvements as required by the City of Huntington Beach at the time, or shortly thereafter, when the Districts improve their portion of Brookhurst Street. REL:hje 8GENDA ITEM #16(A) -ALL DISTRICJ_s "CC-1" SURF REALTY 1120 Pacific Coast Highway Huntinqton Beach, California 92648 536-7542 i~. Fred A. Harper 10844 Ellis Avenue Fountain Valley, Ca. 92708 Dear Mr. Harper: April 7, 1975 Enclosed herewith is a copy of the Record of Survey and Proposed Land Exchange on the property on Brookhurst. I would appreciate hearing from you regarding same. _ . .....--..... , i'1f~Y ~y{-;;y your), ~~/ i/17·~ I I \_.V'?J /,. {JANE A7JYE·S . /Encl: v "CC-2" . . ·r--------- I I I I I I Ayer~ Prt>perly PROPO~EO 12 COUNTY SANITATION DISTRICTS OF ORANGE COUNTY. CALIFORNIA PROPOSED LAND EXCHANGE l~-------------------------------~--~W-IT-H-J-N~JE~A~YE-R-S-1---~ AGENDA ITEM #16(A) -8.LL DISTRICTS "CC-3" RESOLUTION NO. 75-110 A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS 1, 2, 3, 5, 6, 7, AND 11 OF ORANGE COUNTY, CALIFORNIA, AUTHORIZING THE GENERAL MANAGER TO UNDERTAKE NEGOT.IATIONS FOR THE EXCHANGE OF LAND OWNED BY THE DISTRICTS J\ND LAND OWNED BY THE ADJACENT PROPERTY OWNER IN THE VICINTY OF TREATMENT PLANT NO. 2 * * * * * * * * * * * WHEREAS, Districts own real property located between the Santa Ana River and Brookhurst Street in the City of Huntington Beach, used as the site of Treatment Plant No. 2; and WHEREAS, Ms. Jane Ayers is the owner of the contiguous parcel of real property located northerly of the north boundary of Districts' property; and WHEREAS, the presently existing property line between Districts' parcel and Ayers• parcel is irregular, which causes both property owners a partial loss of the full utilization of the properties; and WHEREAS, it would be possible to alter the common property line between th~ parcels by exchanging equal amounts of land which would produce better utilization of the land owned by both owners. NOW, THEREFORE, the .. Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11 of Orange County, California DO IfilREBY DETERMINE, RESOLVE AND ORDER: 1. The General Manager is directed to prepare necessary, engineering, survey and appraisal data to determine the appro- priate location of a new common property line between Districts' parcel and Ayers' parcel. Said line shall be established so as AGENDA ITEM #16(B) -All DISTRICTS "DD-1" to require an approximately equal amount of land to be exchanged between owners. 2. The General Manager and General Counsel arc authorized to undertake negotiations with the owner of the property located northerly of Districts' in order to accomplish an equal exchange of property. 3. The terms and conditions of any proposed exchange shall require approval by the Boards of Directors. PASSED AND ADOPTED at a regular meeting held July 9, 1975 . .. AGENDA ITEM #16CB) -ALL DISTRICTS "DD-2" RESOLUTION NO. 75-104 A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 3 AND 11 OF ORANGE COUNTY, CALIFORNIA, APPROVING AND AUTHORIZING EXECUTION OF AN AMENDMENT TO THE BASIC ACCOMMODATION AGREEMENT BETWEEN THE DISTRICTS * * * * * * * * * * * WHEREAS, pursuant to Resolution 70-14, the Boards of Directors of County Sanitation Districts 3 and 11 executed an agreement dated April 1, 1970, entitled "Basic Accommodation Agreement" whereby each District permitted the other District to discharge sewage into trunk sewers owned by each District; and, WHEREAS, paragraphs.I, 2, and 3 of said agreement were to expire April 1, 1973, unless extended by mutual agreement; and, ~1-ffiREAS, paragraphs 1, 2, and 3 are no longer required in that District 11 is utilizing alternate trunk sewers effective July I, 1975, in which capacity is owned by District No. 11. NOW, THEREFORE, the Boards of Directors of County Sanitation Districts 3 and 11 of Orange County, California, DO HEREBY RESOLVE, DETERMINE, AND ORDER: 1. That paragraphs 1, 2, and 3 of that certain agreement between Districts 3 and 11 dated April 1, 1970, are hereby extended through June 30, 1975. 2. That paragraphs 1, 2, and 3 of that certain agreement between Districts 3 and 11 dated April 1, 1970, are hereby canceled effective July 1, 1975. 3. All other provisions of the April 1, 1970, agreement shall remain in full force and effect until canceled by action of the Boards of Directors of County Sanitation Districts 3 and 11. 4. That the Chairman and Secretary of County Sanitation Districts Nos. 3 and 11 are hereby authorized and directed to execute said amendment to agreement on behalf of the Districts. PASSED AND ADOPTED at a regular meeting held July 9, 1975. AGENDA ITEM #20 -DISTRICTS 3 & 11 "EE" r .. ' COUNTY SANITATION DISTRICT Na.·__L =UND DESCRIPTION OR ACCOUNT TITLE )irectors Fees ~ntractual Services -Share of Joint Operating ~ofessional Services ?rinting & Publication ~ravel & Meeting -Directors' ., " Mileage TOTAL REQUIREMENTS ess: Cash Carry-Over & Revenue unds Available July 1 Budgeted Requirements 74/75 Actual Expenditures 74/75 Allowance for Accruals, Other Income & Transfers ·ash Carry-Over [ nterest & Misc. Receipts TOTAL CASH & REVENUE MOUNT TO BE RAISED BY TAXES ..,,_, BUDGET RECOMMENDATIONS 1975/76 FISCAL YEAR 1975/76 ESTIMATED ASSESSED VALUATION $ 157, 701, 750 1975/76 EST. A.V. ADJUSTED FOR 5% DELINQ. $ 149,816,663 1975/76.EST. TAX RATE PER $100 OF A.V. $No Tax Rate ONE CENT IN TAX RATE WILL RAISE $No Tax Rate APPROVED APPROVED ESTIMATED RECOMMENDEl BUDGET BUDGET ACTUAL BUDGET 1973/74 1974/75 :XPEN~I TURES 197 /75 1975/76 600 600 175 400 600 600 600 600 1,100 465 365 350 350 200 100 100 21 100 796 2,750 2,115 1,665 2,115 796 1,319 222 2,627 1,991 1,541 1,541 123 124 124 2,750 2,115 1,665 -0--0--0- AGENDA ITEM #27 -DISTRICT 8 "FF" ORANGE PARK ASSOCIATION. INC. P.O. BOX 2365 ORANGE, CALIFORNIA 92669 The Honorable Board of Directors Sanitation District No. 7 of Orange County Re: ·Proposal for Concurrent Annexation and Bond Authorization -Orange Park Acres Pursuant to the provisions of the District Reorganization Act of 1965 and the County Sanitation District Act, it is hereby requested that the Board of Directors of Sanitation District No. 7 of Orange County consent to and implement the following proposal: 1. Petitioners are the owners of more than 5% of the assessed value of land within the boundaries of Orange Park Acres, shown generally on the attached map. In order to assure that sanitation facilities may be provided most expeditiously and with a minimum of cost, it is proposed that such properties be annexed to District No. 7 with the concurrent submission to the voters of the area of the proposition of issuance of bonds of an Improvement District. Such bonds would be general obligations of the area and would be paid by taxes or revenues, whichever is more appropriate, without contribution from the remainder of Sanitation District No. 7. 2. Because of the requirements of the Sanitation District Act ( 4748 of the Health and Safety Code), it is requested that you authorize the District Engineer to prepare a report concerning the proposed work as the basis for the hearing, which is a precondition of any construction by the District. Since such a report should be prepared prior to the actual formal hearings on annexation, the under- signed propose to guarantee the costs thereof, with the understanding that if bonds are approved, the proceeds of the bonds will reimburse the costs. 3. It is further requested that a preliminary determination be made by the District of a maximum maintenance and operation tax which would be submitted to the voters as a part of any election whi.ch may be called on the questions of annexation and authorization of bonds. 4. It is also further requested, subject to the same guarantee mentioned in Paragraph 2 hereof, that a preliminary environmental review, pursuant to the California Environmental Quality Act, be undertaken. It is our understanding that the Local Agency Formation Commission of Orange County would be the Lead Agency in connection with the question of annexation. However, in order to assure that the entire matter be facilitated, it is suggested that a supple- mental environmental review be made by the District, encompassing the specific construction which is proposed to be installed within the area. AGENDA ITEM #35CB) -DISTRICT 7 • I~ GG-1" ,. ORANGE PARK ASSOCIATION, INC. P.O. BOX 2365 ORANGE, CALIFORNIA 92669 5. Recognizing that the proposal that is here made is complex, we would request the appointment of special counsel by the District for the purpose of preparing the necessary proceedings and assuring their ultimate legality. For this purpose, we would recounnend the appointment of such firm as may be determined appropriate by the District, and we hereby agree to deposit wi.th you such sum of money as may be necessary to assure payment of appropriate legal fees in the event the project fails to proceed. We have had preliminary discussions, at the reconnnendation of your staff, with the law firm of Wilson, Jones, Morton & Lynch, San Mateo, California. That firm has agreed that they would undertake the necessary analysis and preparation of proceedings, together with the issuance of a bond opinion, at a fee to be negotiated with the District, payable from the proceeds of the bonds. Their fee, which would be payable in the event of the abandonment of proceedings, or the failure of the bonds to pass, would be based on an hourly rate of $75.00, and in an amount of not to exceed $2,500.00. In order to assure the early presentation of this proposal to the Local Agency Formation Corrnnission and to the voters, we would appreciate your early review and response. ,,,---. Jfi et~. July, ,. 1. -· [>~//,/) .. _// . I I'/· I. > / 'h A' •• , .. ///I I . .. ... ,_ - ·Brodie President, Orange Park Acres Association AGENDA ITEM #35CB> -DISTRICT 7 "GG-2" ": :.: : . ' . . . . . .. '\... ~ -\ . ; ) :.'(' \.. \ I~ I ... ,. '· AGENijA ITEM #35CB) DISTRICT 7 .... t, -. PROPOSED ORANGE PARK ACRES IMPROVEMENT DISTRICT ·/ f' . .. . I .. "GG-3". TO: FROM: DATE: AGENDA ITEM #9CC) MEMORANDUM THE HONORABLE CHAIRMAN AND MEMBERS OF THE BOARDS OF DIRECTORS THOMAS L. WOODRUFF, General Counsel July 3, 1975 • SUBJECT: Agreement for Sale of Digested Sewage Solids - Jeanne L. Eddows Immediately following the June 11, 1975 Boards of Directors meeting, I prepared the final form of the agreement as approved by the Board, and submitted it to Miss Eddows for her consideration and execution. The final form of this agree- ment contained those nonsubstantive provisions requested to be changed by the contractor and which were approved and agreed to by me immediately prior to the Directors' meeting of June 11th. It furthermore included all of the terms and conditions as approved by the Boards at that meeting. On June 18, 1975, Mr. Harper and myself met with Miss Eddows and Mr. Norman Card, the general manager, to discuss the form and content of the agreement, at which time we were advised that they wanted all of the particular details of a long term (ten year) agreement set forth and incorporated into the proposed ninety day agreement. We advised that that action was not authorized by the Boards of Directors and, therefore, would not and could not be incorporated therein. There was also considerable discussion concerning the rights of the Districts and this contractor to the sludge that is presently in the drying beds and which has been worked by the Districts personnelo Mr. Harper was able to success- fully accomplish an agreed upon distribution of areas for sludge removal that would be allocated exclusively to the Districts and those to be allocated to this contractor. In order to allow the contractor sufficient time to obtain the necessary equipment,.have it located at the Districts' site and commence operations, it was agreed that the contract should be dated and effective July 1, 1975, with work to commence by the contractor on that date. ' . Subsequent to that meeting, there has been no contact between the Districts staff and Jeanne Eddows or Mr. Card, and the contract has not been returned to the Districts in an executed form. The contractor has not shown up on the premises to commence work of any nature, and no work has been done by any person other than the Districts personnel. Shortly after the meeting with Jeanne Eddows on June 18th, representatives of a local lending institution did appear on the Districts site and repossessed certain equipment purportedly belonging to Miss Eddows for her operation. Additionally, we would point out that we have heard from sources in the business that Jeanne Eddows and Mr. Card have been attempting to sell their rights in the ninety day contract to other contractors, but we have not had any specific requests to do so. The proposed ninety day agreement specifically prohibits the assignment by the con- tractor of any rights or obligations thereunder·, and Mr. Card has expressed a concern about this to Mr. Bill Clarke of the Districts staff. In view of the total inaction on the part of the proposed contractor, namely, refusal to execute the agreement and to commence work by July 1, 1975, it is my opinion that this constitutes a total refutation of the award made by the Boards of Directors on June 11, 1975, and, therefore, the Directors should take immediate action to award a new contract. TLW:ab cc: F. A. Harper W. Clarke J. W. Sylvester General Counsel -2- ~: ' .-~-AGENDA ITEM #14 MEMORANDUM June 24,, 1975 TO: Fred A. Harper,, General Manager FROM: Ray E. Lewis,, Chief Engineer COUNTY SANITATION DISTRICTS of ORANGE COUNTY, CALIFORNIA P. 0. BOX 8127 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 (714) 540-2910 (714) 962-2411 SUBJECT: Selection and Evaluation of Consulting Engineering Services SELECTION CRITERIA The subject of the selection of consulting engineers to perform necessary professional services for the individual Districts,, as well as the Joint Works of the Districts, must be examined and' re-examined periodically to ensure that the best procedures have been adopted or followed which are in the best interest of the District(s). It must be recognized that no two engineering firms have equal training, experience, skills, capabilities or work loads to meet the demands of the District(sj 1 requirements. Since my return to the Districts' sta£f in 1971, after experiencing the role as a private consulting engineer for over eight years, I have been more personally associated with the evaluation of the selection of outside private consulting engineering services, and feel that the selection policy which is now practiced does attempt to serve the best interest of the District(s) as well as the consulting engineer. In the selection of a professional consulting engineer to perform necessary engineering services for the District(s), there are certain criteria which must be evaluated in order to insure the selection of the best qualified firm or individual for a specific project. Some of the basic requirements which the Districts' staff has used to evaluate the qualifications of an engineering firm are as follows: 1. Firm must have a high ethical and professional standing and must have the expertise in the area for which the services are required. 2. The principal and other responsible members of the firm must be qualified and well-respected in the area of required expertise. 3. The engineering firm must be client oriented and not job oriented that is to say the concerns must be with meeting the demands of the Districts and the requirements of the job. 4. The compensation requested by the consulting engineer must be reasonable for the services to be rendered within the scope of the project. EVALUATION OF PERFORMANCE In reference to the eval.uation of the performance of a consul ting engineering finn after the selection has been made, the Districts' staff pays close attention to the following: I. The completeness of the plans and specifications and how well has the engineer addressed himself to the demands of the District and the scope of the project. 2. How successful is the engineer in soliciting competitive bidders and how does the low bid compare with the engineer's estimate for the project. 3. The ease of construction of the project with reference to the clarity of the plans and specifications. 4. The evaluation as to the completeness of the plans and specifica- tions as reviewed by the contractor, subcontractors and Districts' inspection personnel. 5. The extent of the change order requests which are a direct result of discrepancies between the plans and specifications and the actual field conditions. 6. The assistance by the consulting engineer during the construction phase of the project. In evaluating a consulting engineering firm who has been associated with the District or Districts for several years, the staff attempts to make an unbiased evaluation, but it must be recognized that familiarity sometimes invites complacency by both the client and engineer. It is my opinion that in the development of any project for our Districts, there are several staff members involved, namely from engineering, maintenance and operations, as well as inspection personnel during construction; therefore, there are sufficient checks throughout the process to avoid any tendency for complacency. The engineer's knowledge and accumulation of data by his association with the Districts is advantageous in a continuing construction program which is consistent with the "pay as you go" policy developed by the Boards. The staff has reviewed the performances of the different consultants retained by the District(s) during the past fiscal year. The evaluation set forth below has been prepared not to be critical, but only to improve the services rendered as to the requirements of the Districts. 2. • t Area of Perfonnance Evaluation of Performance John Carollo Boyle Engr. Lowry & Assoc. Keith & Assoc. .1. Working with staff E E E E 2. Attentiveness to project scope s s s s 3. Relationship with other agencies E s E s 4. Completeness of plans s E s s 5. Completeness of specifications s E s s 6. Ease of construction (adapting design to construction by field personnel) s s s E 7. Contractor's opinions of plans and specifications s E s E 8. Professional ethics E E E E 9. Technical expertise E E E E 10. Overall Rating .S+ E-S+ S+ Grading Basic (on scale of 10) E = Excellent 9-10 s = Superior 7-8 A= Average 5-6 F = Fair 2-4 p = Poor 2 GENERAL COMMENTS JOHN CAROLLO ENGINEERS. H. Harvey Hunt and Walt Howard, principal partner and project engineer working on Districts' projects, are possibly two of the most knowledgeable engineers in the wastewater field. Very diligent in their prosecution of work. Staff is more critical of this firm because of the complexity of project assignments. Their ability to attract competent bidders because of the clarity of their plans, coupled with the staff's administration of construction, perhaps makes for one of the best combinations in the industry where the taxpayers are receiving quality facilities at the lowest prices. The $30 million project under construction at Plant No. 1 is an example of this. BOYLE ENGINEERING CORPORATION. The firm, represented to the Districts by Conrad Hohener and Phil Stone have provided perhaps the team of most highly qualified trunk sewer designers in the southland. Each project is very thoroughly investigated and staff is presented with several alternates. Construction difficulties are pointed out to aid staff during this phase. Very helpful in areas beyond the scope of assignm~nts because of their familiarity with the Districts' needs and requirements. Contractors are always connnenting as to the clarity of the plans. 3. -· . "' ~ LOWRY AND ASSOCIATES. In addition to their expertise in hydraulics and sewer design, this firm, in particular Don Martinson, is excellent in working with other agencies and has the ability to effectively coalesce requirements to the mutual satisfaction of all affected. Very knowledgeable in requirements of '-"" District. Works well with regulatory agencies. KEITH & ASSOCIATES. Milo Keith and Sam Peterson, two principals of this firm, are very knowledgeable in methods of construction, thus attracting contractors and making construction relatively easy. Very practical engineers and their familiarity with local sewer problems makes District's system most compatible with City's system for an overall savings to taxpayers. The Boards of Directors of the individual Districts or the Joint Districts have, during the past years, retained the professional services of the above-mentioned engineering firms and it is the staff's recommendation. that these firms be retained for the 1975-76 fiscal year projects as follows: Fees Paid 1974-75 FY Estm. Constr. Consultant 1975-76.Projects· ·:; Cost 1975-76 JOINT FACILITIES John Carollo Engr. $109,387.35 Extend surge tower at Outfall Pump Station $ 200,000. NOTE: Carollo has been engaged by Districts to design the JPL ACTS process & for preparation of Facilities Plan which were author- ized during F.Y. 74-75 but will be expended during this F.Y. First Phase of Improved Treatment @ Plant No. 2 Clarifier Mechanisms at Plant No. 2 DISTRICT NO. 1 Boyle Engineering Lowry & Assoc. Boyle Engineering Simpson-Steppat $ 0.00 Raitt Street Trunk DISTRICT NO. 2 319, 521. 24 No new facilities required where new engineering contracts are needed DISTRICT NO. 3 $283,778.95 No new facilities required where new engineering contracts are needed $ DISTRICT NO. 5 o.oo Back Bay Drive Trunk Sewer Other minor projects planned. Preparation of plans and specifications by staff 4. 61,000,000. 200,000. 1,037,500. 600,000. .. Consultant Donald E. Stevens, Inc. Boyle Engineering Keith & Associates Fees Paid 1974-75' FY 1975-76 Projects $ DISTRICT NO. 6 0.00 Only minor projects planned. Preparation of plans and specifications by staff. DISTRICT NO. 7 $ 65,003.30 No new facilities required where new engineering contracts are needed. DISTRICT NO. 11 $ 1,714.00 Coast Highway Trunk, Reh. 2 Slater Pump Station Remodel Estm. Constr. Cost 1975-76 $ 725,000. 80,000. In addition to the above, the Districts have utilized the professional services of the following specialized consulting firms during 1974-75 fiscal year: Leroy Crandall & Associates, Los Angeles Southern California Testing Laboratories, Irvine Smith-Emery Company, Anaheim Twining Laboratories, Long Beach and Santa Ana Cliff Forkert, Huntington Beach In review of the contracts for professional engineering for the past year, it is my opinion that the services rendered by the particular firms have been very satisfactory within the scope of the job description. The professional fees associated with the services performed have, in most cases, been below the fee schedules as recommended by the professional engineering societies. The plans and specifications have demonstrated a knowledgeable appraoch and understanding of the scope of the project and, in many cases, the compelteness of the plans have been pTaised by the contractors which, I feel, reflects in the overall minimum cost of the total project. It is hereby recommended that the staff be instructed to solicit proposals from the consultants listed above for the work described for the 1975-76 fiscal year and to submit their proposals to the Board(s) for their consideration in a timely manner to fit the construction schedule previously adopted by the Board(s). REL:hje 5. TO: FROM:. DATE: SUBJECT: MEMORANDUM JOINT CHAIRMAN and DIRECTORS GENERAL COUNSEL June 12, 1975 Executive Sessions by Boards of Directors This memorandum opinion is submitted as a result of some concern that was expressed during the Board of Directors meeting of May 29, 1975, pertaining to the right of Directors to take formal action while meeting i~ "executive session". Specifically, the issue presented is: Does the Board of Directors have the power to act while meeting in "executive session"? Answer: Pursuant to the provisions of Gov 1 t. Code §54950 et.~· (Ralph M. Brown Act), the Board of Directors, when properly meeting in executive· session, is empowered to take action and furthermore need not disclose what action was taken when they reconvene in open public session. follows: Discussion: S~ction 54950 provides, in part, as 11 ••• It is the intent of the law that their actions be taken openly and that their delibera- tions be conducted openly .... 11 Section 54952.6 provides, ~n part, as follows: "As used in this chapter,"action taken" means a collective decision made by a majority of the members of the legislative body, a collective commitment or promise by a majority of the members of a legislative body to make a positive or a negative decision, or an actual vote by a majority of the members of a legislative body when sitting as a body or entity, upon a motion, proposal, resolution, order, or ordinance. 11 Section 54953 provides as follows: "All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter.11 There are two widely recognized and well confirmed exceptions to the open meeting rule set forth in the Brown Act. Namely, '-11 (1) the consideration and appointment, employment or dismissal of a public officer or employee, or to hear complaints or charges brought against such officer or employee, and (2) meetings with the legislative body and its attorney for purposes of reviewing pending, proposed or anticipated litigation. With respect to the above-referenced exceptions, Section 54957 expressly provides for the executive sessions to deal with personnel matters, and both case decision and opinions of the California Attorney General have confirmed that meetings between the legislative body and its attorney held solely to discuss litigation which is pending, proposed or anticipated is not required to be open to the public where public discussion would benefit the agency's adversary and would be of detriment to the public. (36 Ops. Attorney General 175.) With respect to the leg·islative body's ability to act while in an otherwise valid executive session, we have the benefit of numerous opinions and case decisions directly inter- preting the law in this regard. Specifically, the legislative motive for enacting this section was set out in the opinions of the California Legislative counsel as follows: "The obvious purpose underlying the authority to hold such executive sessions is to permit complete freedom of discussion with a minimum of embarrass- ment both to the members of the legislative body and to the person being discussed by them, and this 'can best be achieved by excluding the public from the meeting. we have no doubt that the legislature in authorizing executive sessions for consideration of personnel matters intended it to apply in cases of all officers or employees by legislative bodies." (Ops. Legislative Counsel No. 3782, May 5, 1960.) Likewise, the Attorney General has, on several in- stances, issued opinions holding that Section 45957, in authori- zing executive sessions, necessarily included the right to act thereon while in such session. (40 Opso Attorney General 4.) -2- Finally, the following cases have expressly ruled on the right of the legislative body to act by answering in the affirmative that such actions do not constitute a violation of the Brown Act: Cozzolino v. City of Fontana, 136 C.A.2 608; Lucas v. Board of Trustees, 18 C.A.3 988; Edgar v. Oakland Museum Advisory Conunittee, 36 C.A.3 73; and Krausen v. Solano County Junior College District, 42 C.A.3 394. I do note for the benefit of the Directors that there is presently pending before the State Legislature SB l, which makes considerable substantive changes in the Brown Act, including a provision prohibiting the consideration of appointment or dismissal of certain public officers (not employees) while in executive session. While this will have significant impact to your cities, it will be relatively insignificant to the Districts. If SB 1 is enacted, I will present a supplement report re: its applicability to the Districts. Conclusion: The Brown Act, although generally providing for public meetings in the conduct of the affairs 6f local agencies, makes two specific exceptions for matters to be considered in executive sess{on, namely, personnel matters and litigation matters. case law has made it clear that the local agency has the power to act as well as discuss when in executive session~~~~~~ General Counsel TLW:rgn • . [ CALIFORNIA ASSOCIATION ' of .I SANITATION AGENCIES July 3, 1975 COLLECTIVE BARGAINING Mike D ilion Execurive Directer The week of June 23-27 was_ the final week of legislativ e business before the summer recess. It is a rule of the Legislature that a bill must have cleared the house of origin by June 27 if it is to become effective on January 1st, 1976. Otherwise the bill becomes a twc-year bill and will take effect on·january lst, 1977 . The above dates are significant as they rel ate to t he collective bargaining bi 1 ls. When the ·month of June · began, Senator Dills' SB 275 and Senator Mo scone 's SB 4 were pending before the Senate Finance Com- mittee. "SB 4 had reac hed · Finance by way of the Senate Education Com- mittee . SB 275 had been processed in the Governmental Organization Committee where the hearin gs ran for seve ral days and testimony was taken from more than 100 \'Jitnesses. Alt hough SL!bstantially \.;eakened by amendme nts it was still publicized as the l ead i ng collective barga i n- ing vehicle. Standing by in the As semb ly was AS 119 (Dixon) which had been amended to be identical to SB 275. In the week of June 9th, Gov er nor Edmund Brown, Jr. jumpe d into the coll e ctive bargaining fight with beth f eet . The Gov e rno r attempted to resolve the collective bargaining i ssue by employing the same s trate gy and techniques by which he ha d put toge t he r a compromise farm l abor bill. In a series of ~ee tings with numerous emp loyer and emp1cyee associations concerned with the public employme nt i ssue , which com menced early in the ( )morning and frequently continue d until late at ni gh t, the Governor tried to hammer out a compromise. Hi s persuasion swung both the Le ag ue of Cities and the County Supervisors Association from an 11oppose11 to a "support" position on SB 275. · On Monday, June 16, the Senate Finance Committee scheduled hearings on SB 4, SB 275 and SB 1112, ali dea1lr.g with employer-employee re1atior.s in ~he public sector. However, all bills were taken off calendar with the permission of the authors and rescheduled for 4 p.m. on Wednesday, June 18. Prior to the hearing the Governor's office had issued a set of 29 amendments which original Jy \"Jere intended for SB 275. Then the Governor's te~m determined that the press and opposing witnesses had so badly damaged the reputation of the bill that a decision was made to dump SB 275 and amend all of the contents of 275, together with the Governor's 29 amendments, into George Moscone's SB 4. Moscone moved back into the position of a co-author, and Ralph Dills became the lead author of SB 4. At the Senate Finance hearing on June 18, which also continued over to the afternoon of June 19, SB 4 ran into heavy flack. Committee members questioned the author as to why the last-minute switch in bill numbers, why the sudde~ involvement of the Governor in legislative business, why the last-minute pressure to jam a much amended bill through a finan~e committee without any review by a policy committee. Then came a barrage of amendments . During the two days of testimony four hours ha n been consumed in wrangling over amendments. With the adoption or defeat of each amendment it became obvious that some of the support for the bill was fading. Members began to indicate that they were 11 no 11 votes. Other members called the chairman's attention to their need to get to the floor or other committees and the hearing generally disintegrated. At that point Senator Collier moved that the bill be put over until the month of August. The motion was adopted and the Senate Finance Committee had concluded its business. With SB 275 dropped and SB 4 indefinitely delayed, the Governor's team and co-author Assemblyman Howard Berman quickly shifted their attention to the Assembly. The total contents of SB 4 were hastily amended into AB 119 by Julian Dixon and the bill was scheduled by the Assembly Ways & Means Committee on the afternoon o.f June 20, the last day for the hearing of bills by that committee. In some ways the Ways & Means hearing on AB 119 resembled the Senate Finance hearing on SB 4. Statements by individual members of the committee carried innuendos of resentment regarding the Governor's involvement in the collective bargaining issue. By the time the vote was taken only 12 of the 19 members were present, and the AB 119 sponsors finally threw in the towel. Rumors abounded throughout the Capitol during the few rema1n1ng days before the recess that a last-minute maneuver by way of a special session on collective bargaining or lifting tha beleaguered AB 119 from Ways & Means Committee at a special hearing might be attempted. But they were only rumors and as the week wore on it became more and more apparent that SB 275, SB 4 and AB 119 had been sid~tracked and there was no hope of their becoming bills that could take effect in 1976. EPA HEARING ON FEDERAL WATER POLLUTION CONTROL ACT A hearing on proposed amendments to Pl 92-500 was held on June 19th in San Francisco . Other hearings were held in Atlanta, Georgia and in Kansas City, Missouri. Representatives of groups from Alaska, Washing- ton, Texas and other Western States attended the San Francisco hearing. Walter E. Garrison, 2nd Vice President of CASA, presented our testi- mony, emphasizing the need for amendments allowing the use of ad valorem taxes and CASA 1 s opposition to any change in the policy or formula for disbursement of reimbursement funds. He said commitments should be honored to agencies currently eligible under the law, and at the earliest possible time. A number of CASA members submitted individual testimony. EPA had offered five proposals for comment, critical amendments relating to reduction of the federal share of grants, limiting funding to needs of existing population, making only certain types of projects eligible, extending the 1977 date for meeting standards, and delegating more of the grants management to the State. Reducing the federal share met with strong resistance at the hear- ing. There was a general willingness to have some I imitation on funding reserve capacity. As to restricting types of projects, there was strong preference for leaving this determination to the State, based on need. Stormwater facilities and collector systems were specifically mentioned for possible exclusion. Most environmentalist groups opposed extending the 1977 date, while most others felt the date was unrealistic and should be extended by some means. BILLS FAIL PASSAGE IN SENATE COMMITTEE Senate Bill 175 (Marks) which would have required six days• mailed notice of meetings of local agencies, including all agenda items, was killed in the Senate local Government Committee . The bill wo uld have permitted adding to the a genda only unforseen em e rg en cy items without · advance notice . SB 175 was opposed by CASA and by ACwA and other agency associations as well as organizations representing city and county governments. Senate Bill 700 (Behr) was also defeated in the Senate Local Government Committee. SB 700 would have prohibited spe cial districts municipal agencies providing water or s e wer services from expanding t eir plants or facilities except in conformity with a dopted general plans of the cities and counties in which they are located . This bill sponsored by the County of Marin was supported by city and county government organizations, but was opposed by CASA, ACWA, CHUA, and by the California Real Estate Association. ·- CONSTRUCTION PROGRESS REPORTS JUNE 30, 1975 ENGINEERING DEPART11 E NT BLOWER JL I I I 8UILOllJ6 ~ -._ ___ ,"'--·~- I I~ q 8 7 ' 5 4-J I 2 I 4 3 6 5 8 '1 10 9 12 II 14 I~ ~£{0NDARY (i.Al.'IF/EKS 2 D/t;E~TE~I I AERATION BA'ilN1 WA~rE ~'U06E THIC.J(tNEKS D POWEK BUILD/Al~ 50 _MG D ___ ACTIVATED SLUDGE PLANT C_ON TRACT .NO._ P 1 _-:_ t6 C.ONTRACT .NO .. P1 -t6 SO MGD ACTIVATED SLUDGE PLANT Donovan Construction Company of Minnesota, Contractor STARTING DATE: June 27' 1974 ORIGINAL CONTRACT: $29, 876, 000. 00 PAID TO DATE: $15,864.616.oo Contract is for the construction of Activated Sludge secondary treatment facilities at Plant No. 1. The new facilities UJil,l, aid the Districts in meeting m::zndated State and Federo. i ocean disch.arage requirements. When completed, the secondary treatment system tAri.Z'l process the 50 mgd of wastewater flowing through Pl.ant No. 1. The effluent will. then blend CONTRACT COMPLETION DATC:: Dec. 14, 1976 TIME EXTENSIONS GRANTED: 30 Calendar Days PROJECTED COMPLETION DATE: Jan. 13, 1977 urith Pl.ant No. 2 effluent at the outfaZZ booster station, improving the overaZZ qu.c.lity of water pumped through the outfall system into the ocean. Significant structures included in the contract are the Blower Building, Aeration Basins, Second- ary Clarifiers, tuJo Digesters, Waste Sludge Thick- eners and the Power Bui lding. ACTIVITIES DURING THE PAST MONTH Construction on the Blower Bui~ding has been.slowed due to problems encountered with the delivery of various mechanical equipment items which must be installed prior to concrete placement. Structural work on the Aeration Basins is proceeding rapidly with most of the top deck and walls completed. The structural work on the Secondary Clarifiers is also proceeding well with the center section and walls nearly completed. One digester is structurally complete with the dome in place. Work on the dome of the other should start this month. \ Basement walls and the ground floor have been installed on the Waste Sludge Thickeners. The first level of circular mechanism housings has also been completed. The Power Building has completed walls which are being prepared for sandblast- ing. Roofing beams will probably be installed this month. DI ST. 2 CONTRACT No. 2-15 ~ \!) ~ CAL STATE F'ULLERTON ~ CAMPUS ~ <:) CONTRACT No. 2-15 YORBA LINDA PUMP STATION J. Putnam Hcnck, A Corporation & Henck Pro, A Joint Venture, Contractor STARTING DATE: Sept. 26, 1974 ORIGINAL CONTRACT: $671, 146. 00 PAID TO DATE: $253, 874. 40 .Controct is for the construction· of a reinforced concrete · structure to house wet we"lls and pumps for transferring tributary wstewater through a force main Une into the Santa Ana River, Carbon Canyon Interceptor-re l.ief Tru.n.k Line system for conveyance to Wastewater Reclamation Plant Noo 1 in Fountain Valley. This will assist in relieving the presently congested Miller-Holder Trunk Line and LJ'il.l serve proposed Zand use development of the tributary area to the yeap 2010. The pump station structure is located at the in- tersection of Yorba Linda Boulevard and Associated Road in Ei:.Z.Z.erton. It is being constr:ucted on CONTRACT COMPLETION DATE: Sept. 22, 1975 TIME EXTENSIONS GRANTED: 0 Calendar Days PROJECTED COMPLETION DATE: Sept. 22, 1975 what was originally University of California, Ful.- Z.erton propert;y at.the northern perimeter of the carrpus. Special arrangements were rrrzde with the University for use of the property. The above-ground poPtion of the struct.--ure wi iz. be a low profile slab 85' ::c 109 ', 2 feet above ground. The deepest portion of the structuT'e win be 35 feet under' the ground. The District has agreed to construct a slump-stone fence around the structure and landscape the area in accoPdance LJ'ith futuPe compatible use by the University. The ·University plans to construct an arboretum in the irrunediate area at some future date. ACTIVITIES DURING THE PAST MONTH Pump room structure has been completed and wall surfaces finished inside. Plastic liner in wet wells rejected by project engineer last month was removed and new liner· installed to completion of the first lift height. Second lift to be installed during July and all surfaces spark tested. Backfill to motor room level has been completed. Motor room walls have been poured and are curing while top deck forms are installed. Top deck will be poured during July and all forms removed for finishing activities on structural walls. 81/ICH ST. IMPERIAL l-IWY. GOLDEN AVE. BA~TANCWt.JIC'Y KD. ------ DI ST. 2 --COMPLETE - - -TO BE CONSTRUCTED ·CONTRACT No.2-16-1 CONTRACT No. 2-16-1 KRAEMER BOULEVARD INTERCEPTOR SEWER, FROM PALM DRIVE TO IMPERIAL HIGHWAY George Miller Construction Company, Contractor STARTING DATE: April 24, 1975 ORIGINAL CONTRACT: $56 3, 9 36. 80 PA I D T 0 DATE : $12 8 , 9 4 2 . 4 6 CONTRACT COMPLETION DATE: Oct. 21, 1975 TIME EXTENSIONS GRANTED: 0 Calendar Days PROJECTED COMPLETION DATE: Oct. 21, 19 75 .contract is for instaZZation of 23" Vitrified Clay Pipe (V. C. P.) along Kroemer Boulevard fr'om Palm Drive in Placentia to Imperial Highway in Brea, an approxirrate distance of 1. 5 miles •. tion PZant No. 1 in Fountain Val:ley. T1ze souther- ly terminus of the interceptor-relief system is at the diversion structure at Plant No. 1. This project is part of the Santa Ana River, Car- bon Canyon Interceptor-relief system, designed, in part, to divert flows from the north portion of District 2, relieving the p:Pesently congested New- hope-Placentia Trunk line to WasteI.Jater Reclarna- The Kr'Clemer Boulevard Inte:Pceptor portion of the inte:Pcep~or-relief system is designed to riar.dZe flows up to 25 mi ZUon gallons per day and wi ZZ serve the proposed Zand use development in the tributary area to the year 2010. ACTIVITIES DURING THE PAST MONTH Contractor laid 2,800 feet of pipe during June. Heading is now north of Bastanchury Road. Excavation is backfilled to within 100 feet of heading at the end of each work day. .. Traffic is limited to one lane north and south on Kraemer Blvd. from Palm Drive to Bastanchury Road on the east side of Kraemer Blvd. Traffic striping has been laid down by.City of Placentia at intersection of Kraemer Blvd. and Bastanchury Road. At time of writing, it had not been decided whether to limit left turns at the intersection. Traffic will be observed and measures taken as necessary. First course paving to be installed from Palm Drive to Bastanchury Road during July. Resident at 1548 Demmer Drive, whose backyard.is adjacent to Kraemer Blvd. complained that compaction operations by the contractor caused his patio to settle and cracks to open at the cement joints. Contractor to consult his insurance carrier. N .. ~ I .,. N ... ,.,.:} l:.: 1 .. : l r.: •• ••••• I ..... , •. ,,, ;l·.-. .: .. -:-......... , '\ ···' f.. ALTA J//STA ST. DIST. 2 ___ complete CROWTHER AVE. CONTRACT NO. 2-17-1 CONTRACT No. 2-17-1 CARBON CANYON-PALM DRIVE INTERCEPTOR SEWER, REACH I Bebek Company, Contractor ST AR TI NG DATE: Dec. 2 6 , 19 7 4 ORIGINAL CONTRACT: $733, 147 • 00 PAID TO DATE: $731,004.34 Contract is· for installation of J9" diameter Vit- rified C"lay Pipe (V. C. P.) from Cmwther Avenue, 400 feet "from its intersection with Mi Zlei• Street in Anaheim north through generally undeveloped land containing 'low brush coverage, oil fields and orchcatds to Alta Vista Avenue. The line then goes under Alt.a Vista Avenue and "traverses the Alta Vista Golf Course to Palm Drive in Placentia, at the intersection of ~larrer, Street. The job length is approximately 1. 2 miles · Contract 2-1'1-1 is part of the Santa Ana River, Carbon Canyon Interceptor-relief system, designed, in pwrt, to divert flows from the north portion of CONTRACT COMPLETION DATE: June 30, 1975 TIME EXTENSiONS GRANTED: 6 Calendar Days PROJECTED COMPLETION DATE: June 30, 1975 District 2, relieving the presently congested NetJ- hope-PZacentia trunk line to f.laster.:ater RecZa:r.a- tion Plant No. 1 in· Fountain Va"lley. The souther- Zy terminus of the interceptcr-relief system is at the diversion structure at Plant No. 1. It jo1:ns Contract 2-1?-2 on the north end and clx>air.s into Contract 2-18 to the south. This portion of the interceptor-relief system is designed to handle fZov.'s up to 37. 5 nri Zlion gal- lons per day and wi Zl, in part, serve proposed Zand. use development in the norihem District 2 tributary a:rea to the year 2010. ACTIVITIES DURING THE PAST MONTH Last 1.5 feet consisting of alignment change structure being completed. Project will be completed by Board meeting. r DIST. 2 CCMPLE'r.2: • --•TO BE COJISTRUCTED CONTRACT No. 2-17-·2 Bl.VD ... VAi-ENC/A AVE. DR. CEDARLllWN OR. LINDA VISTA CONTRACT No. 2-17-2 CARBON CANYON INTERCEPTOR SEWER, REACH 2 Mark Dakovich, Incorporated, Contractor STARTING DATE: Dec. 26, 1974 ORIGINAL CONTRACT: $539,462.00 PAID TO DATE: $535,338.oo . Contract is for the instaZlation of 39" Vitrified Clay Pipe (V.C.P.) f~om the intersection of Palm Drive and Warren Street in Placentia, west on Palm Drive to Kraemer BouZevard, a distance of approxi- m:i.te ly one mi le • Contract 2-17-2 is part of the Santa Ana River, Carbon Canyon Interceptor-relief system, designed, in part, to divert jlaus from the north portion of District 2, relieving the presently congested NeJ.J- hope-Placentia Trunk line to Wastewater RecZama- CONTRACT COMPLETION DATE: June 24' 1975 TIME EXTENSIONS GRANTED: 0 Calendar Days PROJECTED COMPLETION DATE: July 30, 1975 tion Plant No. 1 in Fountain VaZZey. The souther- Zy terminus of the interceptor-relief system is at the diversion structure at Plant No. 1. It joins Contract 2-16-1 on the noi•th end and drains into Contract 2-17-1 to the south. This portion of the interceptoi•-reZief system is designed to handZe flows up to 37. 5 million ga"l- "lons per day and will,, in part, serve proposed land use dcve "lopmrmt in the norther>n Disti-.ict tri- butary area to the year 2010. ACTIVITIES DURING THE PAST MONTH All ·pipe is in the ground and excavations closed. Job has been delayed by removal and replacement of a broken pipe at.Angelena Drive and Palm Drive, and removal of dirt from 100' of pipe near Galway St. that entered the line during a rainstorm. A final paving course is to be installed the length of the project during July, with the exception of a portion from the Carbon Canyon Flood Control Channel to Roxborough Drive. A storm drain is to be constructed in this section in September. The City of Placentia and the District agreed to delay paving until dompletion of the storm drain and will be parties to a performance bond to that effect. Project is anticipated to be completed during· July. DIST. 2 ( COMPLETE CARBON CANYON l NTERCEPTOR SEWER LA PALMA AVEtJUE TO CRO\HHER AVENUE CONTRACT NO. 2-18 l.3 '11LES Of 66 11 & 39" P\PE CONTRACT AWARDED JUNE 27, \974 COST: St,472,160 SCHEDULED fOR COMPLETION FEBRUARY, \975 ( CONTRAC·T NO. 2-18 CARBON CANYON INTERCEPTOR SEWER S. S. Zarubica, Contractor STARTING DATE: June 27' 1974 ORIGINAL CONTRACT: $1,472,160.42 PAID TO DATE: $1,481,327004 Contract is for installation of Reinforced Con- crete Pipe ( R. C.P.) from 66" diameter at the be- ginning _of the project to 39" at its conpZetion. The contract begins at the intersection of Grove Street and La Palnri. Avenue in Anaheim,, travels along La Pal.m2. Avenue west to NiZ,Zer St-reet where it turns north to ~wther Avenve, then west to a point 400 feet from the intersection where it ter- minates, a distance of approxinr:ztely 1. 4 miles. Contract 2-18 is part of the Santa Ana River, Car- _ bon Canyon Interceptor-relief system, designed, in part, to divert flows from the north portion of CONTRACT COMPLETION DATE:· Feb. 22, 1975 TIME EXTENSIONS GRANTED: 128 Caler.dar Days PROJECTED COMPLETION DATE: Ju:)_y 1, 1975 District 2, relieving the presently congested NeuJ- hope-Placentia Trunk line to Wasta;ater Recl(JJTla- tion Plant No. 1 in Fountain Valley. The souther- ly terminus of the interceptor-relief system is at the divei•sion structure at Plant No. 1. It joins Contract 2-17-1 on the north end and drains into Contract 2-14-2 to the south. · This portion of the interceptor-relief system is designed to handle flows up to 4 2 mi Z Zion ga ZZor.s per day and wi ii, in part, serve proposed Zand use developrrent in the northern. District 2 tributary area to the year 2010. ACTIVlTIES DURING THE PAST MONTH Contractor is welding the last 700 feet of PVC liner in the pipe. Still cleaning sand from the pipe in La Palma Avenue where it entered the .line during a rain storm. No open pits or traffic restrictions caused by these activitieso Traffic striping and general clean-up still to be accomplished. Project is expected to be completed during July. --~i===========------~ fDWAR0!5 Siphon Location uOlOfN WEST CITY WE5TMIHSTE/l BEACH HOOVER ST. J: > H ) ~ 0 BLVD. DI ST. 3 --COMPLf~TE ~ "' (I\ -4 :t -z t1' .... "' ~ ST. NE WLA T. ---TO BE CON27::UC:.'ED "-"" 11 CONTRACT No. 3-18 CON.TRACT No. 3-18 KNOTT INTERCEPTOR, REACH 4 A. G: Tutor Co., Inc. and N. M. Saliba Co., A Joint Venture, Contractor STARTING DATE: June 1, 1973 ORIGINAL CONTRACT: $4, 334, 412 o 00 PAID TO DATE: $4,461,177 .98 Contract is for instaZ.Zation of appro:drra.tely 2o 7 nriles of 96" Rainforced Concrete Pipe (R. C. P.) from the intersection of NetJland Street and BoZsa Avenue in County territory, west on BoZsa Avenue to Hoover Street in Westminster, north on Hoover Street to Main Street where it turns west to Gol- <1.emJest Street, then north to Westminster Avenue. From this intersection, the c0ntract continues tJest on Westminster Avenue with the instaUation of approxirrateZ.y • 5 mile of 63" R. C.P. to EdLJa:t'ds ·Street. An additional 200 feet of 63" R.C.P. reaches from the intersection of GolderMest Street and Wl3stminster Avenue north on GolderthJest Street to-'where it joins with Contract 3-20-1 A siphon structure is to be constructed at West- minster Avenue and Edvca'ds Street to connect this project into the f·lestmirzster Avenue Interceptor Sewer (Contract 3-14). This project is a poPtion of the Knott Interceptor CONTRACT COMPLETION DATE: May 26, 1974 TIME EXTENSIONS GRANTED: 379 Calendar Days PROJECTED COMPLETION DATE: June 8' 1975 relief system designed to intercept flows from the northwest and west portions of District 3, reliev- ing the presently congested MiZ.ler-HoZder Trunk Line to Wasteuxzter Treatment Plant No. 2 in Hun- tington Beach. The southerly terminus of the sys- tem is at the intersection of Brookhza>st Stre?t and El,lis Avenue in Fountain Vall.ey. It un.zz eventually extend to Imperial Avenue in La Habra. The Westminster Avenue Interceptor Sewer which connects to this system at Westrrrinster Avenue and Edhiards Street was corr.pZ.eted in Ja:nua.iy 1971 •• FZows from the west portion of District 3 through this· f am Zi ty ca'e now tributary to the Mi Z.Zer- Ho Zder Trunk Une. This portion of the Interceptor relief system is d.esi9r..ed to handle flows of up to 105 miZZion gc.Z- 1.ons per day and wil Z serve proposed Zand use de- velopment of the ti>ibutary area to the yea:t' 2010. ACTIVITIES DURING THE PAST MONTH Cc;mtinuing to place forms for manhole structure ·and dig tunnel for siphon at intersection of W..estminster Avenue and Edwards Street. Anticipate completion within three weekso East and west traffic on Westminster Blvd. will continue one lane each way for three more weeks. Contractor has backfilled excavation in southbound lane on Edwards St., opening up traffic to one lane in that direction. Southbound Edwards has been detoured for past several weeks. Northbound lanes on Edwards St. are now blocked by excavation and traffic is detoured onto westbound Westminster Blvd. Final paving.will be installed, traffic stripitig put in and traffic controls returned on Goldenwest St. and Westminster Ave. towards the end of July when siphon construction at Edwards and Westminster is completed. Project should close out in August after minor clean up. _JI.__ '-=-A.;,_H_.;.;...A..;..:,B__;:._RA_;_____,Jll BLVD It..__ _ _._.1ll._ _ _,Jll.__--JIL_L_A_H_A_BR_A_--'11 BLVD ll._ ____ UJ ___ ~1L ---:i ·--~, ~ I LAMBE.RT u1 .... 2 uJ ~ a. --Z lsEGJN PAf<KWooD A\JE --6No 11 ~ ~ PROJECT PROJECT I DIST. 3 COMPLETE ( .. ~. IMPERIAL RELIEF INTERCEPTOR REACHES 22 & 23 CONTRACT NO. 3-19 Z.7 MILES OF 24 11 , 21 11 , & 18 11 PIPE CONTRACT AWARDED: OCTOBER 7, 1974 COST: $778,372 SCHEDULED FOR COMPLETION APRIL, 1975 ( CONTRACT NO. 3-19 IMPERIAL RELIEF INTERCEPTOR, REACHES 22 & 23 Mike Prlich & Sons, Contractor STARTING DATE: Aug. 29, 1974 ORIGINAL CONTRACT: $832, 372 PAID TO DATE: $ 776' 582 (Final) Contract is for the instaUation of a 2. 75 mile ·Vitrified Clay Pipe (V.C.P.) interceptor setJer along InpcriaZ Highz.Jay from Beach Boulevard to a point 1300 feet east of Palm Street in La Habra. The line consists of noo feet of 24", 4800 feet of 21"~ and 8400 feet of 18" pipe. Thia project is a portion of the Knott Interceptor relief system designed to intercept flows from the northLJest and west portions of District 3, ~el.iev ing the presently congested NiZZer-HoZder Trwik Une to Wastewater Treatment Plant Noo 2 in iiwi- tington Beach. The southerly temritius of the sys- CONTRACT COMPLETION DATE: Feb. 25, 1975 TIME EXTENSIONS GRANTED: 106 Calendar Days PROJECTED COMPLETION DATE:June 11, 1975 tern is at the intersection of Brookhurst Street and Ellis Avenue in Fowitain ValZey. This portion of the system is the final section of the northern end. Until intercon:necting links of the syster.! are com- pleted, this section will drain in.to the Miller- Ho Zder Trunk Line upon its corr.pletion. It is de- signed to handle flows of up to 9. 4 rrr:-Uion gal- lons per daJ and witi serve pmposed lar.d use de- velopment of the extreme northern portion of Dis- trict 3 to the year 2010. ACTIVITIES DURING THE PAST MONTH Contract complete. DI ST. 3 l.U """ ~ STANTOIJ I I lli I ~I ~. B BELGRAVE ~ STAN F"OR. D .... ~ ~ V) GARDEN STORM CHAPMAN LAMPSON GOLDEN WEST SCHOOL AVE. AVE. N AV~. --cm.~PLETE SESTEL AVE. -__ ~1 ___ . TRASK AVE. ---T0 DE COHSTRlTC'l"ED CONTRACT No. 3 -20-1 I I 2 UJ 0 -& ~ WE'STMINS TEP.. AV£.. CONTRACT· No.3-20-1 KNOTT INTERCEPTOR, REACHES 5 AND 6 Sully-Miller Contracting Company, Contractor STARTING DATE: Oct. 31, 1974 ORIGINAL CONTRACT: $4, 602, 992. 00 PAID TO DATE: $1,830,528.00 Contrac't is for instaZZation of a 66" Reinforced .Concrete Pipe (R.C.P.) trunk line from the inter- section of GoldenJ..Je.st Street and Westminster Ave- nue _in Westminster to 1200 feet south of KatelZa Avenue on Knott Avenue in Stanton, a distance of approrinn.tely 2. 8 miles. Knott Avenue is the northern e:r:te~ion ::Jf GoZdenJ..Jest Street. This project is a portion of the Knott Interceptor relief system designed to relieve the presently congested MiZZeP-BoZdBr Trunk Se4JJer by intercep- CONTRACT COMPLETION DATE: Oct. 30, 1975 TIME EXT ENS IONS GRANTED: 0 Calendar Days PROJECTED COMPLETION DATE: Oct· 30, 1975 ting flows from the north.I.Jest portion of District J. The southerly tePT7?inus of the systerr: fs at the intersection of Brookhurst Street ar.d Ellis Avenue in Fountain VaUe-d. · It !JJiZZ eventu.aZZy extend to Imperial Avenue in La Habra. This portion of the relief system is designed to handle a flow of 7 5 mi Z Zion ga Z Zons per day an.d rviZZ serve ·tha proposed developed land use plan in the tributary area to the year 2010. ACTIVl.TI ES DURING THE PAST MONTH Contractor layed a total of 1·700' of pipe during the month. Five hundred feet was on the north heading, north of the Garden Grove Freeway. The 176' tunnel under the Garden Grove Freeway is complete and ready for pipe installation. The 48' tunnel under Garden Grove Blvd. is 50% completed. South heading is at the intersection of Garden Grove Blvd. and Goldenwest Street. Traffic is r~stricted to one lane each north and south on Goldenwest Street from Trask Street to Garden Grove Blvd. Compacting operations are in progress from Trask St. north through the work area in preparation for paving to Hood St. during the second week in July. The job has been delayed in this area by necessary movement of pipes by the oil company and replacement of water lines by the contractor for the City of Westminster. North heading is at Lampson Ave. East side of ~nott Ave. is closed from Garden Grove Freeway north through the working area. Traffic is routed one lane each north and south on the west side of the street. A major hole remains in Goldenwest Street at Bes tel where. a manhole structure is under construction. This is expected to be completed euring the first week in July. JI LINCOt.N 11 IL • -I I CITY OF 12!!. I M()-;;;; I ANAl-IEIM I I . I 01.IAIDA ~ ~ tJRANGE' AVE N ROAD CITY or ~ BtJeNA \.... ""' "' ~ PARK ~ ~ ~ ::t CERRITOS AVE. -- CITY o;:-~. P. ,, . ~. -" . DI ST. 3 CYPRESS SVRACUSE v VATELLA 11 AVE. -II I --COMPLETE .-.-- -TO BE CCHSTRUC TED I I I .3-20-2 I CONTRACT No CONTRACT No. 3-20-2 KNOTT INTERCEPTOR, PORTION OF REACH 7 A. G~ Tutor Co., Inc. and N. M. Saliba Co., A Joint Venture, Contractor STARTING DATE: March 6' 19 75 ORIGINAL CONTRACT: $3, 876, 870 CONTRACT COMPLETION DATE: March 6, 1976 TIME EXTENSIONS GRANTED: 0 Calendar Days PA I D T 0 DATE : $14 6 , 8 2 3 . 5 0 PROJECTED COMPLETION DATE: March 6' 1976 Controct is for instaUation of a Reinforced Con- crete Pipe (R.C.P.) sewer Zine from a point 1200 feet south of Kate Ua Avenue on Knott Avenue in Stanton, north on Knott Avenue to Lincoln Avenue in Anaheim, a distance of 2.;; miies. Pipe diame- ters are 72" for the first ;;, 900 feet, 63" for 6, 900 feet and 66" for the reir.ainir..g 1200 feet of the project. Flows from this reach will drain in- to Contract 3-20-1 to the south. congested MiZler-Ho"ldEr Trunk Seuer by intercep- ting flows from the r:orthL.1est portion of District 3. The souther"ly terminus of the system is at the intersection of Brookhurst Street ar.d E"llis Avenue in Fountain VaUey. It u.'ill eventually e:::tend to IrrperiaZ Avenue in La Habra. This pro .. iect is a portion of the Knott Interceptor relief system designed to relieve the presently This portion of the relief system is designed to handle a flow of 68 mi Uion gaHons per day and LJi. l l serve the proposed developed lend use p Zan in the tributary area to the year 2010. .. ACTIVITIES DURING THE PAST MONTH Contractor has completed potholing to support 36 11 water main adjacent to the trenching area to allow excavation. Alignment change section, where dog-leg is to be constructed in the line traversing from east to west under the 36" water line has been excavated. This structure will be constructed during July. Dewatering continues to a point 800' north of Katella Ave. on Knott Ave. Excavation into the intersection of Katella Ave. and Knott Ave. started June 30. Contractor ran into three apparently abandoned pipe lines not shown on the plans three feet,below the surface. One, a 6 11 oil line was claimed by Texaco and removed on July 1. Contractor is atte~pting to locate owners of the remaining 8" and 2" lines. One lane of traffic in each direction continues at the intersection, with no left turns. Restricted traffic flow is expected to last approximately 6 weeks to allow pipe installation and construction of a manhole structure in the intersection. Held a meeti~g with Director of Public Works and Traffic Engineer of Cypress concerning traffic flows at Katella Ave. and Knott Ave. and keeping the City informed of progress as the job proceeds north. Cypress City line follows Knott Ave. in this area and traffic flows are affected in other areas of the City by the project. DI ST. 3 --ccr.~PLETE ---TC BE cm!STRUCTED CONTRACT No.3-21-1 I ~ATELlA AVE. ----------- t:Jli'ANGEWOOO AVE. "' ~ "'" .... ~ ~ 't R0~5MOOR WY. BRADBURY KD. FARGU#AI? AVE. CONTRACT No. 3 21 -1 WESTSIDE RELIEF INTERCEPTOR, REACHES 25, 26 & PORTION OF 27 A. G. Tutor Co., Inc. & N. M. Saliba Company, A Joint Venture, Contractor STARTING DATE: June 26' 19 75 ORIGINAL CONTRACT: $1,416,448 PAID TO. DATE: $00. 00 Contract is for the instal Zation of a Vitrified CZ.ay Pipe (V. C. P. J sewer from the vicinity of the Dist'Pict 's f!estside Lift Station, 1800 feet west of Seal Beach Boulevard and Lampson Avenue along the flood control.. channel.., along the channel.. to Seal, Beach Boulevard where it turns north al-ong Los Alamitos Boul-evard (the northern extension of Seal Beach Bo~levard) to KatelZa Avenue. It then turns east on Ka.tell.a to Lexington Drive, where it tenninates. Pipe diameter is 39" for the first 5, 500 feet, 36 11 for the next 5, 700 feet and 30" for the final-5, 200 feet. Total-l-ength is appro:z:- im:i.te ly 3. 1 rrri l-es. !!'his project is a continuation of the Westside Relief Interceptor sewer which begins at the Seal Beach Boul-evard Pumping Station at the intersec- CONTRACT COMPLETION DATE: Jan. 22, 1976 TIME EXTENSIONS GRANTED: 0 ~alendar Days PROJECTED COMPLETION DATE: Jan. 22, 1976 tion of Seal Beach Boul-evard and Westminster Ave- nue in the City of Seal Beach. The system wiZ l eventually run ger.erally in a r.ortheriy direction through the western portion of District .3 and will- temrinate at C1,esent Avenue and Moody Street in the City of La Pallra. Upon completion, the system ~ill relieve the Los Al-amitos Subtrw1k Sei.Jer which, at present, fur.c- tions as the main interceptor sewer for the west- side basin and, for the rr.ost part, is currentZ.y flor.Jing at or near peak capacity. This portion of the relief interceptor is designed to handl-e flows of up to 14. 'l miUion gallons per day and will se1"Ve tr.e proposed devdope:i. lar.d use plan in the tributaI'7J area to the year 2010. ACTIVITIES DURING THE PAST MONTH Contractor working on construction schedule and traffic control patterns. These to be submitted to District and affected cities in first week of July. Excav.ation at the West Side Pumping Station and tunneling operations on Los Alamitos Boulevard expected to commence in mid-July. • • CONTRACT No·. 5.-14R-6 WET WELL DECAIR & REMODELING AT 14TH STREET & 1 A 1 STREET PUMPING STATIONS Rewes-Schock, JV, Contractor STARTING DATE: June 11, 1975 ORIGINAL CONTRACT: $22, 960. 36 PAID TO DATE: $10,000.00 Contract is·· for deaning, application of gunite and fibergZassing wet wel,l, wails in the 14th Street and "A" Street Pwlp Stations on Balboa Boulevard in Newport Beach. District crei.Js at the same time are replacing 6" suction lines with 8" as part of an overall pump station refurbishing project. District crci~s are also instaUing one addir;ionaZ B" suction Une in CONTRACT COMPLETION DATE: July 10, 1975 TIME EXTENSIONS GRANTED: 0 Calendar Days PROJECTED COMPLETION DATE: July 10, 1975 each station to accorrr.iodate increased capacity of the stations when a third pump is iizstalled in the future. · In addition, the 'bubbler system pipes, used to provide pwr.p actuation circuitry to tr.e motor rooms are being replaced in each station by Dis- trict personnel. ACTIVITIES DURING THE PAST MONTH Wet well at 14th Street Pump Station complet€d. District crew has completed installation of new suction lines and bubbler system in "A" Street Pump Station and installed bypass to allow contractor access to wet well. Contractor will begin-work on "A" Street Pump Station July 8th. 1• FIRST STREET BRYAN AVE. ~AN .JUAN DI ST. 7 CONTRACT No. 7-6 - 6 CONTRACT No. 1-·6 -6 TUSTIN-ORANGE TRUNK SEWER, REACH 10 McGuire Construction, Inc., Contractor STARTING DATE: Jan. 23, 1975 ORIGINAL CONTRACT: $575,575.40 PAID TO DATE: $465,837.40 Contract is for instaUation of a 27" diameter . Vitrified Clay Pipe (V. C. P.) setJer from the inter- section of Red Hill Avenue and Mitchell Avenue in Cowity territory west on Mitchell Avenue to New- port Avenue, then north to Irvine Boulevard in the City of Tustin, a distance of approximate Zy 1.? miles This project is a part of the m::zster-planned Tus- tin-Orange Trwzk Line Relief system. It wiZZ CONTRACT COMPLETION DATE: July 22, 1975 TIME EXTENSIONS GRANTED: 0 Calendar Days PROJECTED COMP LET ION DATE: July 2 2, 19 75 eventually extend north to Villa Park Road ar..d Santiago Boulevm>d in Orange, providing drainagt. for the central and .no1•thern portions of District ?. This section of the system is designed to handle flows of up to 9. 64 million gal:lons per &d a"t:C mii serve proposed Zand use deve!op.~r.t of the tributary area to the year 2010. ACTIVITIES DURING THE PAST MONTH Contractor layed 1600 feet of: pipe during Ju~e. Heading is now in the vicinity of Newport Ave. and Main St. in Tustin. Excavation is backfilled to within 200 ft. of the heading. Newport Ave. is paved with a first course from Mitchell Ave. to the Santa Ana Freeway. Traffic is restricted to one lane north and south on Newport Ave. from north of the Santa Ana Freeway to Main St. It will be necessary to divert traffic flows through the intersection of Newport Ave. and Main St. for one week in early July to allow work around existing utilities in the street and connection of a feeder line sewer into the system. A traffic plan is being drawn up. N D\ST. 7 • COMPLETE ---TO BE CONSTRUCTED CONTRACT No.7-6-7 FAIRHAVEN AVE. -----r'*-:------- /RVIN£ 1 I I I I I I . I CONTRACT No. 7-6 -7 TUSTIN-ORANGE TRUNK SEWER, REACH 11 & PORTION OF 12 Rogers. & Davies, Contractor STARTING DATE: May 29, 1975 ORIGINAL CONTRACT: $1,349,818.oo PAID TO DATE: $00.00 Contract is f<?r the installation of 1.? mile$ of Vitrified Cfo.d Pipe (V. C. P.). The project starts at the intersection of Irvine Boulevard and Nel.J- port Avenue in Tustin and goes north along the Southern Pacific Railroad right-of-uHIJ to 17th Street in County territory. It continues north in Esplanade Avenue to Fairhaven Avenue, where it turns east for 100 feet and terminates.. Pipe dia- meter is 24" for the first 7, 000 feet of the pro- ject. The remaining pipe is 21" in diameter. CONTRACT COMPLETION DATE: Nov. 25, 1975 TIME EXTENSIONS GRANTED: 0 Calendar Days PROJECTED COMPLETION DATE: Nov. 25, 1975 This project is part of the rrr:.ster-planr.ed Tustir:.- Orange Trunk Lir.e Relief system. It. wiU eventu- ally extend north to Vi Z Za Park Road and Santi.a~:: Boulevard in Orange, providing rirair.a.ge for the central ar.d northern portions of District ?. This section of the system is designed to handle ftows up to 9. 6 4 mi Z lion ga Z Zons per day and wi ZZ serve proposed Zand use deve"lopmer.t of the tribu- tary area to the year 2010. ACTIVITIES DURING THE PAST MONTH Pre-construction conference was held with the contractor and affected cities, agencies and utilities on June··26th. No unusual problems were expressed. Contractor moved construction office on location last week in June. Surveying is underway and brush is being cleared where necessary along the railroad right-of-way. -· ' SUMMARY TREATMENT PLAN':1 WORK Total Value Under Contract Total Work to Date Total Work During June DISTRICT TRUNK LINE WORK Total Value Under Contract Total Work to Date Total Work During June Total Work Under Desigr: Total Work Out to Bid TOTAL AMOUNT UHDER CON'J:RACT, DESIGN AND OUT TO BID $29,876,EJOO 15,865,629 l,378,b27 $20,991,300 10,821,C06 1,274,076 6,272,885 3,815,183 $29,876,000 $20,991,300 6,272,285 3,215,133 $60,955,~62 .l JULY 9J 1975 REPORT OF THE JOINT CHAIRMAN 1. You MAY WISH TO REPORT ON THE TWO ITEMS ATTACHED: A. YOUR CONVERSATION WITH SENATOR TUNNEY B. PROPOSED ADVISORY COMMITTEE TO THE STATE BOARD 2. CALL A MEETING OF THE EXECUTIVE COMMITTEE FOR 5:30 P.M. WEDNESDAY) JULY 30TH. INVITE DIRECTORS WEISHAUPT AND EVANSJ OR DIRECTORS YOUNG AND l1ABD_ TO ATTEND AND PARTICIPATE IN THE DISCUSSIONS. JULY 9, 1975 JOINT MTG. Correction of Minutes -DISTRICT 2 adjournment, p. 13 & DISTRICT 7 adjournment, p. 15 DISTRICT 3 re showing Bernie Svalstad present (6)& Fox moved that a unanimous ballot be cast for items 6 & 7. Motion was seconded and (7) carried. (8) Clay Mitchell was nominated for District 8 Chairman. Nominations closed. Mitchell elected. (9a) Report of the Joint Chairman Winn reported that previously we have had little or no response from Senator Tunney's office. In a conversation with Senator Tunney, spent quite a little time discussing that and he said possibly we were contacting the wrong man. Also received a letter from his aide regarding future contacts . Also reported that communications were sent out to each of the agencies with regard to proposed committee of locally-elected officials regarding selection of committee members. Will sit down with Executive Committee and suggest composition and then contact Win Adams . Referred to CASA brochure in Directors' folders, specifically collective bargaining bills. Discussed briefly. Called EXECUTIVE COMMITTEE mtg. (SEE notes after GC report) (9b) Report of the General Manager FAH reported that he appeared at San Francisco hearing on Amendments to Federal Water Pollution Control Act on behalf of AMSA and Sanitation Districts. Most in attendance opposed a reduction in the Federal percent of contribution. Their proposal was to reduce it from 75% to 55%. Were advised that local communities and ~tate a gencies just didn't have fund to keep the program moving. Had quite a few people speaking in favor of use of ad valorem taxes as part of the revenue program. Was agreed we couldn't meet 1977 deadline for secondary treatment and were concerned regarding blanket secondary treatment throughout the U.S. Was general agreement on one of the proposals to turn over grant programs to individual entities rather than have State operate a grant program utilizing the Federal money and Federal people looking over their shoulder all the time . Recently received information that House Public Works staff in Washington recommended some changes in public law to House Public Works Committee. Recommending user charge flexibility by allowing use tax and want to shift 1977 deadline. Also want to make some changes to secondary treatment requirements. Will be holding some hearings within the next few weeks. Reported briefly on JPL project. Received confirmation by telephone from regional EPA office that a letter has been signed authorizing purchase of equipment on emergency basis . Letter from authorization from State to issue purchase orders for three thin gs , all of which we are taking informal bids on -$425,000. Advised that there was some good news in conjunction with construction on the Sant a Ana River Channel. Flood Control District is doing some work that will actually protect this facility as well as Fountain Valley and parts of Huntington Beach . Exc es s dirt has been trucked to our Plant No. 2. Received some 30 ,000 yards of soil free from FCD, worth about $60,000. Reported that since last month, have had one large IW meeting concerning type of proposal that was authorize d to talk to industrial people about. Reaction was good. Chief of Permit Division is out now talking to companies on individual basis . Svalstad then asked if there had been any more personnel matters and if things were generally in better shape? FAH answered that it appeared on the surface to be better. Said the General Counsel has a report on the legal aspect of it. Have been communicating with e~ployees quite well. On July 2nd we posted our list of promotions that we think we will be giving as well as the replacement hires. (9c) Report of the General Collllsel Woodruff commented on personnel matters. Re litigation with AFSCME who are seeking to force us to set aside present employee organization. Said he reported at last meeting the judge had ruled in favor of Districts but had granted petitioners some additional time to brief and argue some new points. Matter was heard one week ago Friday and judge entered his order which reaffirmed his initial position with Districts and denied position of AFSCME. We are still operating llllder current agreement with OCEA as ~argaining unit . Doesn't appear to be any basis for worth- while appeal. OCEA contract will expire in a few months. Will come to Boards at August meeting with a report and possibly a request for some action. Said we do have a Meyers-Millias-Brown employee resolution which is about six years old. Essentially in good shape but in view of a few amendments,there are a couple of points worth revising prior to opening negotiations with employee groups. Need to take into consideration some of the aspects of SB 4 if it gets off the floor and is signed by Governer. Think it is worthwhile to consider our program in light of new long-range legislative program in SB 4. Advised that Directors received something from CASA regarding bill cancelling Burman Bill . Now requiring elected officials to file another report no later than July 31st. Advised that as Directors they will be filing separate reports in the capacity of supervisor or councilman for the city. Two filings required--one by Proposition 9 and by Mascone & Waxman. This is the last one to be filed. Woodruff then referred to memorandum relative to sludge contract. Still have had no word from them or have seen no sign of them . Don't know where they are. Have prior direction from Boards to go out for long-term contract. Districts' staff is disposing of sludge and Soil Mix has made. tentative offer to buy sludge that is there but staff is shopping for bids. Chair then entertained a motion to award a new contract . Motion made and seconded . Carried by voice vote. The Joint Chairman then called a meetingof the Executive Committee for July 30th at 5:30 p.m. and invited Directors Young and Ward to attend. (12) CONSENT CALENDAR items removed: (f) Wood said there is continuing concern on this item . Read last paragraph of AMSA invitation about that meeting. Send she thought we needed to send an elected official who is neither pro-development nor anti-sewage; normal, rational, political type. Valuable for us to realize this is a political item. Chair entertained a motion to authorize one of the Directors to attend this with Mr . Harper or his representative. Motion was made and seconded. Clark indicated he understood we · were authorizing just one Director to go, not staff member. Winn restated motion authorizing .General Manager to designate staff member and Executive Committee to select an elected official to go with staff member. Voice vote on motion. Motion carried. The following Directors wished to have their "no11 vote recorded: Clark, Glockner , McKnew & Rima. -2- CONSENT CALENDAR items removed: (k)(l) Perry stated that our former attorney mentioned something about that now we had the right to subrogate to cover these additional costs. Said, hopefully, the staff is attempting to subrogate wherever undisclosed utilities are found. Woodruff said he is not familiar with this but is a possibility and will check to see what could be done. Item was then moved & seconded & carried. Svalstad then requested that in the future the Consent Calendar be marked more clearly where it stops and show at the beginning which items it includes. (14) Consulting engineers' services FAH referred to report mailed to Directors. Reviewed page 3 and evaluation and comments on each firm. Referred to breakdown on work anticipated by District to be done. Are projects that are being designed currently that have been previously authorized by the Board. One of the reconunendations of the Chief Engineer is that the Boards authorize the staff to solicit proposals from these consultants on other work. Will come to the Boards when these projects are to be considered for design. Svalstad asked if we have some professional engineering to be done, do we just pick some of these people to negotiate with and bring it to Directors? FAH answered that we evaluate each year. Many of the firms have done work for quite a few years and are very familiar with our work. On one occassion we actually did interview some engineering firms on our joint works facility. However, the project wasn't approved by SWRCB to get grant funds so project was never done and never finished the evaluation. Svalstad added that he was completely dissatisfied with cost negotiations in the past. Doesn't think we have done good negotiating on costs. Mr . Harper advised that the staff would come back to the Board for direction prior to asking the engineers t o submit proposals. On Joint facilities will go to Executive Committee on any of the work to be done this year. (15) P,M,M & Co. report . Pat Price introduced other members of firm present--Mike ~. Wade Hampton, and Judy Rosenthall. Referred to report mailed to Directors. Said study did not embrace all the elements of internal control but is restricted prim arily to accuracy and reliability of accounting records. Said they strive to make recommendations on internal control along with their initial obligation of auditing each year. Kaywood asked how quick these recommendations could be impleme nted. JWS answered that the staff has prepared comments and the action is to refer this to the Executive Committee and will make reconnnendations at the next meeting. (16) Jane Ayers l and exchange FAH referred to memorandum included with agenda. The exchan ge of property is to square off the boundary lines between the two properties; some 1900 sq. ft. net acreage after the right of way that has to be dedicated to the City of Huntington Beach is take n off. Is net exchange so maybe resolution 75 -110 should be amended to indicate the net acreage. Svalstad asked if it was implicit or are we going to pay all costs? . FAH answered that in discussion with property owner, the Districts requested that all costs should be paid by them. Woodruff added that we .will come back to Board with exact terms after negotiating . Item 16(b) was then moved and seconded. Kaywood reiterated that this is at no cost to the District. FAH added th at we would like to know if th ere is any objection to wh at we are proposing in giving up the ri ght of way in street . It is -3- unimproved and has not been dedicated to the City. Suggested in memorandum that improvements be made at the time we make our improvements this year. Can negotiate with them regarding this. Dostal said there is some question about valuation of property. Trading frontage for back property. Asked if there has been any appraisals. Woodruff said this resolution is to get appraisals. Would probably get a letter appraisal. FAH added this is just proposed to us. Have no commitments. Voice vote on motion. Motion carried. (32) Santa Ana River Interceptor report FAH reported that we are going out to bid on first segment of line going up Santa Ana River from Grove Street to Imperial Highway. Opening bids on July 22nd. Are going to bid two pipe sizes -30 MGD flowing full which is capacity for upstream agencies and pipe size that has been designated by Board. Are still appealing method by which they are going to calculate grant because of Upper Basin.adding $1.4 million to Districts costs. Appealed for us through SAWPA group. Will be a similiar hearing in Sacramento. Going back to original proposal. 30/35 times construction costs.?? 51" pipe proposed at bottom; other size 42". Mr. Harper reported further that the Board had authorized tonight the appointment of an appraiser to appraise those portions of the easements that we will have to obtain through the canyon. We will be working with the County also for a joint use easement so that this can be used for equestrian or bike trails through canyon where the pipe is. Chaput asked if there maps showing the alignment available and Don Martinson said he had some he could supply to Directors . (35) Orange Park Acres request Jackman said he read proposal and that the City of Oran ge was opposed to entire proposal. They have facilities under construction to handle entire area. Only logical way to go is to deny entire request. Said he was speaking for his council. Winn reminded that the action was just to receive and file and refer to staff. Jackman suggested that we receive and file only. No other action. He then moved to do so. Seconded by Dostal. Clark spoke in opposition to that. Said recommendation by staff is that it be referred to them and would like to see it followed through. Sympathized with Jackman but also felt this has a right to be considered. Think receiving and filing is completely ignoring request. Garthe agreed with Clark. Should refer to staff. Saltarelli asked if this had ever been done before and if this was an unusual method? FAH answered that it was his understanding that it had never been done before but that it could be done. Saltarelli stated that they want to pass a bond issue to construct sewerage facilities and connect those facilities. Asked how they would b e compensating to other people who have built up equity in line. Mr. Harper advised that the bond would include annexation fees which would include equity amount so that they are paying their fair share. Burton then asked to have the area pointed out on the big map and Mr. Harper did so. Said he suspects there is some information he would like to hear; only getting a little part of it. Winn asked Directors if it was their pleasure to hear OPA repre- sentatives. They indicated they wished to hear them. George Rach, Chairman of the Orange Park Acres Planning Committee, then spoke. Said it was form e d in 1973 to impl ement the OPA s p eci f i c plan. It was mutually a greed -4- that the Orange Park Acres specific plan would be adopted and followed. Quoted from Specific Plan. Said to accomplish this plan, the area should be annexed to the Sanitation District 7. Trunk sewer extended into area could be included in improvement district. Approximately 1000+ acres and 400 residences. About 15% of the land left to be developed to be included in improvement district. Reason for this item is to have Board direct staff to prepare preliminary engineering details to come up with costs and approximate amount of bonds to finance sewerage system. Cost of preliminary design will be paid for by forthcoming bond issue. If the bonds are not approved, OPA will pay the costs incurred by all the bodies that expended the money. Burton asked why there was a question if plan was approved by County and City of Orange. Jackman then gave long report on history and background of plan. Area is partially located within City of Orange and partially located with the County. Has been an a~ea that has been one sort of problem or another. In order to resolve some of the problems, City of Orange, County of Orange and some property owners entered into joint plan. With professional guidance the plan was to provide an analysis of the area and to preserve the life style of OPA. Could find something in plan to support any given position. The report attempted to put to rest the continuing feuds as to whether we would allow high density or one acre or one-half acre, etc. and would be an assurance to residents that whether they develop within City of Orange or County of Orange, that this life style could be preserved. Is a non-legislative committee that makes recommendations. No intention at that time by City council to make one sewer plan or another. Don't think it would be pro.per to refer to plan as a sewage study. Just wasn't that at all. Various parcels have begun construction. Some of the major parcels are engaged in development and have chosen to annex to City of Orange. Because City felt an obligation to them, they have extended their trunk line across the entire area at an expenditure from City of Orange reserve for construction. Hopefully, to be recouped from developments going in now and from additional logical connections to that sewer and annexations into Orange. Said council feels that the orderly development and annexation should go along with annexation to the City of Orange. As a result feel it is illogical to duplicate a parallel which we are in the process of providing at this moment. Have been told informally by residents that many people favor annexation to City of Orange. Perez then said a few words reiterating what Jackman said. Rach then stated that they were here to seek an Improvement District--not discuss annexation. Woodruff indicated that the County Sanitation Districts have specific provision for improvement districts to accomplish bond issue. Rach said they have to have it no matter which way they voted. They must build and finance sewers. Connection with the City of Orange facilities probably would entail annexation. Said the public op1n1on in his judgement would turn down annexation comp letely a nd would never accomplish the 2/3 majority. Alex Brody, also representing OPA, then said a few words. Said they recogni ze that they have a problem and are trying to solve it. Alternatives leave them back a gainst the wall and no other way to go. Burton asked Woodruff if it wasn't true that annexation of inhabited areas require a majority vote rather than 2/3 vote for bond issues. Unlikely to get the vote for annexation. Ultimately they are going to face another vote to become part of Or ange or whatever. Would be better to refer to staff for further investigation. Burton then made a substitute motion to refer to staff and to come to Directors a t appropriate time with considerations of forming up the district and all the other considerations that go into it including the extent of the City of Oran ge trunks , e tc. Motion wa s seconded. -5 - Saltarelli ask ed if the Sanitation Districts have trunk sewers lines in Orange Park Acres and was answered no. Also asked if it is necessary to form improvement bond district if they annex to City of Orange. Was answered no. Dostal asked what it would amount to in time and money to come up with a study like this. FAH said it is essentially the legal time at this point. Mainly a legal problem. Tom Woodruff had no idea what time would be involved at· this point . FAH added that when there is a request of an area outside the District, unless they offer ~~ the money for whatever time is expended, it would not be considered. ¥&i-ee vote on substitute motion. Motion carried . • -6 -