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HomeMy WebLinkAbout1967-05 i� LOWRY AND ASSOCIATES CIVIL ENGINEERS OIONCY L.LOWRY rR66)DtNT 121 EAST WASHINGTON AVENUE A60OCIATCO ..'�- SANTA ANA, CALIFORNIA 02701 Tef pbom MILO K.KE.TM ., 54I.530I MARRY C.BILL 4108 Am Code 7% ' May 311, 1967 I Board of Directors County Sanitation District No. 11 P. 0. Box 5175 Fountain Valley, California i Attn: Mr. Fred Harper Mr. Paul Brown Subject:' Preliminary Study - Needs of County Sanitation 11 District No. 11 for Budgetary Purposes. Gentlemen: In 1962 a preliminary engineers report of Sewerage Facility Requirements was presented by Lowry and Associates to the Board of Directors of County Sanitation District No. 11. As a result of the report, a very small additional annual tax rate was added to the regular ad valorem tax rate by the Board of Directors to finance the necessary new facilities outlined in the report. Since the report was adopted, a portion of the funds appropriated have been utilized for the construction of facilities r which were brought about by: 1. City of Huntington Beach planning 2. Waste Water Disposal and Reclamation Report, j 1966-2000, County Board of Supervisors (Lowry and Associates - Engineering-Science) . Due to the shortness of time, in arriving at certain decisions, a new report to encompass the above was not feasible, so based on letter type reports, as submitted by Lowry and Associ- ates, together with the administrative staff of the District, the following projects and the reasons for same were undertaken and completed by the District: I I� i Bo ard d of Directors County Sanitation District No. 11' 5-31-67 Page 2. 1. Edinger Avenue Sewer Edinger Avenue Pump Station Existing pump station 1900 feet west was not designed for additional area annexed (Sunset Heights) , also was not designed for industrial flow (Douglas 6 Peck property) . City had proposed new city pump station. at Graham and Edinger for industrial flow; and therefore it was advantageous to both the City and the District to combine the two pump stations into one at Graham and Slater. 2 . Slater Avenue Sewer and Sewer Pump Station Golden West Street pump station was not designed for industrial flow (Douglas and Peck property) , also existing force main was in need of replace- ment, 6000 L.F. ($180 ,000) . The County-wide sewerage survey was far enough completed to conclude that District No. 3 would need a new Miller-Holder Relief Sewer (Knott-Ellis Trunk) and District No. 11 should divert flow at Slater Avenue to this new facility when built; and temporarily to the Miller-Holder Trunk Sewer of District No. 3. This would also provide capacity in District No. 11 Newland-Delaware Trunk Sewer for the industrial area of County Sanitation District No. 3 being served by District No. 11 on a temporary basis. A committee of District 11 and District 3 Directors was formed to study this problem and were in con- currence as follows: 1. District No. 11 construct Slater Avenue Pump Station and divert to future Knott-Ellis Trunk. r 2. Temporary discharge to Miller-Holder Trunk of County Sanitation District No. 3 by paying use charge of $15/MG. I i Board of Directors County Sanitation District No. 11 5-31-67 Page 3. 3. Districts3 and 11 would, in combination, construct the Knott-Ellis Trunk when necessary. 4. District 11 then sold to District 3 a 4 MGD permanent capacity right in the Newland-Delaware Trunk Sewer. As a result of the above work, the 1962 preliminary engineers report is not accurate as of this date. It is therefore recommended that this letter suffice as an updating of the 1962 report for budgetary purposes only, until such time as additional plans of the various government agencies are known. Until such time as the final plans of County Sanitation District No. 4 (Seal Beach Area) and County Sanitation District No. 3 (Westside Pump Station in conjunction with C.S.D. No. 4) are known, the purchase of any City of Huntington Beach sewerage facili- ties should not be made by the District. The beach-front facilities are adequate to serve the existing service area, and any additional area, for quite some time, and the cost of any future facilities along this route by Districts 3 and 4, which District 11 would need capacity in, is quite large and will probably require a bond election. It is therefore recom- mended that the District continue with its present policy of annex- ation fees, and update these fees from time to time such that if at all possible, the District could finance the future beach-front needs by funds set aside from these annexation fees. With the above planning, the immediate problem of the District is to provide funds for the year starting in 1968, when the following facilities will probably be needed: 1. Capacity in Knott-Ellis Trunk Sewer (CSD Nos. 3 6 11) 2. Extension of Slater Avenue Trunk Sewer 3. Parallel facilities for the Slater Avenue Trunk Sewer, and the Edinger Avenue Trunk Sewer to Graham Street. The estimated costs for these facilities are listed in the County Sewerage Report of 1966) and are as follows: 3 i Board of Directors County Sanitation District No. 11 5-31-67 Page 4. Year Description Dist. 11 Cost , Summation 1968 Parallel Slater-Springdale Tr. $485 ,000 $ 485,000 1970 Parallel Edinger Trunk 40 ,000 525,000 1973 Slater Avenue Trunk 263,000 �`D"_���' 788,000 1975 Knott-Ellis Trunk (11 8 3) 651,000 1,439 ,000 The above timing has been changed slightly from the County report, however, the above is listed in the order we believe District No. 11 needs will arise, without any consideration for the other Districts'. needs . Also, we have not listed the cost of the proposed Coast Trunk ($2,071,000) for the year 1970 , as it appears to us that even though the need is there, it will be quite some time (and might require bond financing) for a joint line construction between Districts 3, 4 and 11. This letter and the attached map indicate the planning to date, while pointing to 1975 needs, however, in submitting this letter report, we will answer any additional questions you might have. Respectfully submitted, Lowry and Associates Milo K. Keith MKK:m MANAGER'S AGENDA RE'P02Ti County Sanitation Districts P.o. Box 5175 of Orange County, California 10844 Ellis Avenue Fountain Valley, Calir.,92708 VOW Phone 462-2411 DISTRICT No. � L ADJOURNED MEETING Wednesday, May 31, 1967 7:00 p .m. This meeting was requested by the staff and engineers in order to discuss with the Directors the following items : 1. CONTRACT NO. 11-10-2 (Slater Avenue Gravity Sewer and Slater Avenue Sewage Pumping Station and Force Main Sewer) : This pumping station is now operationally complete and will probably be ready for acceptance by the June loth Board meeting. Mr. Milo Keith of Lowry and Associates, engineers for the District, would like to discuss the final acceptance of this job with the Directors . We are enclosing a copy of a letter from Mr. Keith on this subject, dated May 26th. 2. DISTRICT' S FUTURE REQUIREMENTS: We have asked the engineers to review the District' s future facility requirements covering a five-year period. This request was made principally to obtain information for budgeting purposes; however, we feel that this is a good time to have a general -review of the improvements made during the last few years and the anticipated require- ments for the next five-year period. 3. RESOLUTION ABAINDONING GOLDENWEST PUMPING STATION AND FORCE MAIN: Now that the Slater Avenue Pumping Station is in operation it will be necessary for the Board to adopt a resolution de- claring the Goldenwest facility abandoned, and ordering the value thereof removed from the District' s Books of Account. The Directors will recall that the property on which the Golden- west Pumping Station is located was recently sold to Slater Development Company for $5,000. The escrow has been closed and the District has -received the proceeds from the sale. Fred A. harper General Manager LQWRY AND ASSOCIATES �f CIVIL ENGINEERS SIDNEY L. LOWAY 121 EAST WASHINGTON AVENUE ASSOCIATES PAESIDENT SANTA ANA. CAUFORNIA 02701 TOIOO1WrI6 MILO K.KEfTM HARRY C.SILLINDS 541.5301 Area Code 714 May 26 , 1967 Fred A. Harper, General Manager County Sanitation Districts P. 0. Box 5175 Fountain Valley, California Attn: Mr. Paul Brown Subject: Final acceptance of Slater Avenue Pump Station County Sanitation District No. 11, Contract 11-10-2 Gentlemen: We expected to accept the subject contract on May 31, 1967 , at the special meeting, however, as a result of the enclosed letters (copies of my letters also enclosed) it will not be possible for 100% complete acceptance. Enclosed also is a letter of request for an extension of time by Lomar Corporation. I have compared his estimate with our progress reports . It appears he is quite liberal, as a review of our records indicates a maximum of 40 days is all that is possible. The pump station became operational on May 5 , 1967 , and is operating at present, however, the variable speed drive unit has not been accepted by the District, as it is leaking and must be repaired by the factory. In view of the above, and our conversation of May 25 , 1967, I would suggest a change order for 40 days be given to the Contractor, the station accepted for operational maintenance only, such that the Contractor will be relieved of any further penalty days . When the City and the Telephone Co. have been satisfied by the Contractor, and the vari-speed drive unit repaired, we can then give final acceptance to the station. low/ Fred A. Harper, General Manager 5-26-67 Page 2 . Please call me if you need clarification , however, I will explain my thoughts to you and the Directors at the special meeting of May 31, 1967. Please also be advised that by telephone conversation of May 25 , 1967, the General Telephone Co. is not willing to accept the work on their property. Very truly yours , Lowry and Associates Milo K. Keith MKK:m Encl. May 22, 1967 Mr. E. Simon, Jr. Building Engineer General Telephone Co. 2020 Santa Monica Blvd. Santa Monica, California i Subject: County Sanitation District No. 11, Contract 11-10-2, Slater Avenue Pump Station. General Telephone - 1370 L2/L1, Huntington Beach S.O. and Strm. , Slater and Gothard, Huntington Beach. Dear Mr. Simon: The Contractor for the subject contract has completed his work, and the contract is ready for acceptance by the Sanitation District. We respectfully request a letter of acceptance from your office, regarding the pavement replacement, fencing and curbing repairs to the General Telephone Co. property adjacent to the contract. It is my understanding that your field representatives have inspected the work and approved same. I wish to thank you and your staff for the courtesy extended to this office and the Sanitation District staff in processing this contract. Please call me should you need additional information. Very truly yours, Lowry and Associates Milo K. Keith MKK:m i May 22, 1967 Mr. James Wheeler City Engineer City Hall Huntington Beach, California Attn: Mr. H. E. Hartge Subject: Final Inspection and Notice of Completion Slater Avenue Pump Station, Contract I1=10-2 County Sanitation District No. 11 Gentlemen: County Sanitation District No. 11 is preparing to accept the subject contract as 100% complete in the near future. Please furnish a letter of compliance with the permit requirements to Orange County Pipeline - Lomar Corporation, of the City of Huntington Beach, to Mr. Paul Brown, County Sanitation District No. 11, in order that we may accept the project at the next Board meeting. Will you please send a copy of same to this office. Very truly yours, Lowry and Associates Milo K. Keith MKK:m ZI\'GTp��� pP^RgTe �9V C/V�i�7ilA CITY OF ?/ ————————————————— ————— ———— CALIFORNIA X 23, 1967 C�INTY GP OPaul I3rotm }� Orange County Sanitation District No. 11 10884 Ellis Avenue P.O. Box 5175 Fountain Valley, California Subject: Slater Ave. Pump Station Your Contract 11-10-2 Dear 1Ir. aro:,m: It is understood that Distract No. 11 is preparing to accept your Contract 11-10-2 .dth Orange County Pipeline-Lomax Corporation as 100% complete. Please be advised that the following items should be complied with prior to final acceptance: a) Two (2) water valve boxes in Slater Avenue near the pump station require adjustment to grade. b) A street tree which was removed should either be replaced in accordance with our requirements or the amount of $10.00 should be deposited idth this department. c) The entire stretch of Slater Avenue from Coldenwest Street to Oothard Street must be cleaned. d) A copy of a letter from the telephone company that all work on their property is acceptable to them must be furnished this office. e) The portion of this project involving the installation of the sewer line in Nichols Street has not been completed to our satis- faction. Excavation Permit No. 1I:61 issued to Orange County Pipeline has not been complied with. Specifically, pavement replacement fees have not been paid. The permittee was billed on October 5, 1966 and January 9, 1967 with no results. Very truly yours, James R. Wheeler Director of Public Works JRW:HEE/i•ae By Original siped by II. E. Hartge cc: 1L0wry & Associates H. E. Hartge Attn: Milo K. Keith Deputy Director of Public Works Earl Percy 4 �•.� LOMAR DEVELOPERS , INC . 700 FIFTH STREET HUNTINGTON BEACH, CALIF. 536.6535 May. 23, 1967 Lowry and Associates 121 East Washington Avenue Santa Ana, California Attention: Milo Keith Reference: Slater Avenue Pump Station Time Extensions Gentlemen: Per the 180 day alloted time starting September 24, 1966, we should have been completed on or before March 23, 1967. Our final accept- ance was on May 17, 1967, or 55 days late. Listed below are various happenings which the contractor had no control over, and with which the District could extend completion date if they should so desire: 1) Gas Company completed relocation 4:00• PM October 11, 1966, there- by waking October 12, 1966 first possible working day -----12 days ? 2) [-leek of November 7th rains--------------------------------- 7 days 3) Week of December 2nd rains--------------------------------- 7 days i 4) Week of January 22nd rains--------------------------------- 7 days 5) Week of March 31st rains--- `` ----April 6th rains------ 7 days 6) April 11, 12, and 13 rains_________________________________ 3 days 7) April 19,20,21,24,25 rains--------------------------------- 5 days 8) Delay from April 20 to May 2 on Kirst reworking shaft for 6" pump (13 days)------------------------------------------ 8 days 9) Re-order new shaft coupling for new 8" pump---------------- 3 days ing____________________________ 3 days 10) Waiting on Varydraulic coupl 11) Waiting electric power drof from Edison(due to easements)--10 days -2- 12) Poor delivery on the Fisher & Porter meter, recorder and transmitter (P.O. #344 dated October 11, 1966 calling for 16 week delivery) . Should have been delivered January 31, 1967 - we were ready for it February 14, 1967 - telemeter finally arrived on April 18, 1967-----------------77 days 13) Union Oil dropped oil in District line on May 12 or 13th, causing clean-up operations on May 13,14,15, and 16--------- 4 days Total possible days--------------------------------153 days With the above possibilities, we would be in appreciation if 55 days ex- tension would be granted. Very truly yours, LOW R CORPORATION ''�Joe�E. Long / JEL:emp -BOARDS OF DIRECTORS County Sanitation Districts P. o. Box 5175 of Orange County, California 10844 Ellis Avenue Fountain Valley, CaliF., 92708 DISTRICT No. IIAGENDA MAY 31ST, 1967 - 7:00 P.M. (1) Pledge of Allegiance (2) Roll Call (3) Appointment of Chairman pro tem, if necessary 5 (4) Report of District Engineer re: Final acceptance of Contract No. 11-10-2, Slater Avenue Gravity Sewer and Slater Avenue Sewage Pumping Station and Force Main Sewer . (5) Report of the staff and engineer re: District' s future facility requirements for the next five-year periodq0 (6) Consideration of- Resolution No. 67-63-11, declaring the Golden West Pumping Station and Force Main Sewer abandoned and ordering the value thereof removed from the District' s Books of Account (7) Other business and communications, if any (8) Consideration of motion re : Adjournment .RESOLUTION NO. 67-63-11 ABANDONING CONTRACT NO. 11-5 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 115 OF ORANGE COUNTY, CALIFORNIA, FORMALLY ABANDONING CONTRACT NO. 11-5 AND ORDERING THE VALUE THEREOF REMOVED FROM THE DISTAICT' S BOOKS OF ACCOUNT WHEREAS, by means of an agreement dated January 29, 19595 with Bejac Construction Company, Contractor, County Sanitation District No. 11, of Orange County, caused to be constrticted the GOLDEN VEST STREET PUMPING STATION AND FORCE MAIN SEWER, UNIT NO. 3, Contract No. 11-5; and, I WHEREAS, because of the construction of other facilities known as Contract No 1 - um station and force main r 110-2, the pumping in g of said Contract No. 11-5 is no longer required for the purposes of the District; and, WHEREAS, the present value of said pumping station and force main carried on the Books of Account of the District is $130,334.04. NOW, THEREFORE, IT IS HEREBY RESOLVED AND ORDERED THAT: Section 1. The pumping station and force main of Contract No. 11-5 be formally abandoned and declared of no further service to the District. Section 2. The value of said pumping station and force main in the amount of $130,-�34.04, less any salvage, be removed from E the Books of Account of the District. r i t f i C #t I r C t LOWRY AND ASSOCIATES CIVIL ENGINEERS E1DNiY L.LOW 121 EAST WASHINGTON AVENUE A69OCIATE6 rRiEIDiNT i SANTA ANA. CALIFORNIA 92701 MILD K.KEITH Y�Wl1g7• MARRY C.SlLLIN06 Ar" Co" 7% May 31, 1967 i` Board of Directors County Sanitation District No. 11 P. 0. Box 5175 Fountain Valley, California f Attn: Mr. Fred Harper 1 Mr., Paul Brown jSubject:* Preliminary Study - Needs of County Sanitation District No. 11 for Budgetary Purposes. Gentlemen: f In 1962 a preliminary engineers report of Sewerage Facility Requirements was presented by Lowry and Associates to the Board of Directors of County Sanitation District No. 11. As a result of the report, a very small additional annual tax rate was added to the regular ad valorem tax rate by the Board of Directors to finance the necessary new facilities outlined in the report. Since the report was adopted, a portion of the funds appropriated have been utilized for the construction of facilities which were brought about by: 1. City of Huntington Beach planning .j 2 . Waste Water Disposal and Reclamation Report, f 1966-2000, County Board of Supervisors j (Lowry and Associates - Engineering-Science) . 1 Due to the shortness of time, in arriving at certain ' decisions, a new report to encompass the above was not feasible, so based on letter type reports, as submitted by Lowry and Associ- ates, together with the administrative staff of the District, the following projects and the reasons for same were undertaken and completed by the District: i I Board of Directors County Sanitation District No. 11 5-31-67 Page 2 . 1. Edinger Avenue Sewer Edinger Avenue Pump Station Existing pump station 1900 feet west was not designed for additional area annexed (Sunset Heights) , also was not designed for industrial flow (Douglas & Peck property) . City had proposed new city pump station at Graham and Edinger for industrial flow; and therefore it was advantageous to both the City and the District to combine the two pump stations into one at Graham and Slater. 2. Slater Avenue Sewer and Sewer Pump Station Golden West Street pump station was not designed for industrial flow (Douglas and Peck property) , also existing force main was in need of replace- ment, 6000 L.F. ($180,000) . The County-wide sewerage survey was far enough completed to conclude that District No. 3 would need a new Miller-Holder Relief Sewer (Knott-Ellis Trunk) and District No. 11 should divert flow at Slater Avenue to this new facility when built; and temporarily to the Miller-Holder Trunk Sewer of District No. 3. This would also provide capacity in District No. 11 Newland-Delaware Trunk Sewer for the industrial area of County Sanitation District No. 3 being served by District No. 11 on a temporary basis. A committee of District 11 and District 3 Directors was formed to study this problem and were in con- currence as follows: 1. District No. 11 construct Slater Avenue Pump Station and divert to future Knott-Ellis Trunk. 2. Temporary discharge to Miller-Holder Trunk of County Sanitation District No. 3 by paying use charge of $15/MG. Board of Directors County Sanitation District No. 11 5-31-67 Page 3. 3. Districts 3 and 11 would, in combination, construct the Knott-Ellis Trunk when necessary. 4. District 11 then sold to District 3 a 4 MGD permanent capacity right in the Newland-Delaware Trunk Sewer. As a result of the above work, the 1962 preliminary engineers report is not accurate as of this date. It is therefore recommended that this letter suffice as an updating of the 1962 report for budgetary purposes only, until such time as additional plans of the various government agencies are known. Until such time as the final plans of County Sanitation District No. 4 (Seal Beach Area) and County Sanitation District No. 3 (Westside Pump Station in conjunction with C.S.D. No. 4) are known, the purchase of any City of Huntington Beach sewerage facili- ties should not be made by the District. The beach-front facilities are adequate to serve the existing service area, and any additional area, for quite some time, and the cost of any future facilities along this route by Districts 3 and 4, which District 11 would need capacity in, is quite large and will probably require a bond election. It is therefore recom- mended that the District continue with its present policy of annex- ation fees, and update these fees from time to time such that if at all possible, the District could finance the future beach-front needs by funds set aside from these annexation fees. With the above planning, the immediate problem of the District is to provide funds for the year starting in 1968, when the following facilities will probably be needed: 1. Capacity in Knott-Ellis Trunk Sewer (CSD Nos. 3 6 11) 2. Extension of Slater Avenue Trunk Sewer 3. Parallel facilities for the Slater Avenue Trunk Sewer, and the Edinger Avenue Trunk Sewer to Graham Street. The estimated costs for these facilities are listed in the County Sewerage Report of 1966 , and are as follows: c Board of Directors County Sanitation District No. 11 5-31-67 Page 4. Year Description Dist. 11 Cost Summation 1968 Parallel Slater-Springdale Tr. $485 ,000 $ 485,000 1970 Parallel Edinger Trunk 40 ,000 525 ,000 1973 Slater Avenue Trunk 263, 000 788,000 1975 Knott-Ellis Trunk (11 8 3) 651,000 1,439 ,000 The above timing has been changed slightly from the County report, however, the above is listed in the order we believe District No. 11 needs will arise, without any consideration for the other Districts' needs. Also, we have not listed the cost of the proposed Coast Trunk ($2,071,000) for the year 1970 , as it appears to us that even though the need is there, it will be quite some time (and might require bond financing) for a joint line construction between Districts 3, 4 and 11. This letter and the attached map indicate the planning to date, while pointing to 1975 needs, however, in submitting this letter report, we will answer any additional questions you might have. Respectfully submitted, Lowry and Associates Milo K. Keith MKK:m 0 n MANAGER'S AGENDA REPORT County Sanitation Districts P.O. Box 5175 of Orange County, California 10844 Ellis Avenue Nww Fountain Valley, CaHF.,92708 'DISTRICT No. L Phono 962-2411 ADJOURNED FETING Wednesday, May 31, 1967 7:00 P.M. This meeting was requested by the staff and engineers in order to discuss with the Directors the following items : 1. CONTRACT NO. 11-10-2 (Slater Avenue Gravity Sewer and Slater Avenue Sewage Pumping Station and Force Main Sewer) : This pumping station is now operationally complete and will probably be ready for acceptance by the June 14th Board meeting. Mr. Milo Keith of Lowry and Associates, engineers for the District, would like to discuss the final acceptance of this job with the Directors . We are enclosing a copy of a letter from Mr. Keith on this subject, dated May 26th. 2. DISTRICT'S FUTURE REQUIREMENTS: We have asked the engineers to -review the District' s future facility requirements covering a five-year period. This request was made principally to obtain information for budgeting purposes; however, we feel that this is a good time to have a general review of the improvements made during the last few years and the anticipated require- ments for the next five-year period. 3. RESOLUTION ABANDONING GOLDEN-WEST PUMPING STATION AND FORCE MAIN: Now that the Slater Avenue Pumping Station is in operation it will be necessary for the Board to adopt a resolution de- claring the Goldenwest facility abandoned, and ordering the value thereof removed from the District' s Books of Account. The Directors will recall that the property on which the Golden- west Pumping Station is located was recently sold to Slater Development Company for $5,000. The escrow has been closed and the District has received the proceeds from the sale. Fred A. Harper General Manager LQWRY AND ASSOCIATES CIVIL ENGINEERS sION6Y L. LOWRY 121 EAST WASHINGTON AVENUE AGSOCIATcs PR6BIDENT SANTA ANA. CALIFORNIA 22701 MU-0 K.ACITH TOlophono HARRY C. DIL.LINOO 541.5301 Mon Code 714 May 26 , 1967 Fred A. Harper, General Manager County Sanitation Districts P. 0. Box 5175 Fountain Valley, California Attn: Mr. Paul Brown Subject: Final acceptance of Slater Avenue Pump Station County Sanitation District No. 11, Contract 11-10-2 Gentlemen: We expected to accept the subject contract on May 31, 1967, at the special meeting, however, as a result of the enclosed letters (copies of my letters also enclosed) it will not be possible for 100% complete acceptance. Enclosed also is a letter of request for an extension of time by Lomar Corporation. I have compared his estimate with our progress reports. It appears he is quite liberal, as a review of our records indicates a maximum of 40 days is all that is possible. The pump station became operational on May 5 , 1967 , and is operating at present, however, the variable speed drive unit has not been accepted by the District, as it is leaking and must be repaired by the factory. In view of the above, and our conversation of May 25 , 1967, I would suggest a change order for 40 days be given to the Contractor, the station accepted for operational maintenance only, such that the Contractor will be relieved of any further penalty days . When the City and the Telephone Co. have been satisfied by the Contractor, and the vari-speed drive unit repaired, we can then give final acceptance to the station. Fred A. Harper, General Manager 5-26-67 Page 2 . Please call me if you need clarification, however, I will explain my thoughts to you- and the Directors at the special meeting of May 31, 1967. Please also be advised that by telephone conversation of May 25 , 1967, the General Telephone Co. is not willing to accept the work on their property. Very truly yours , Lowry and Associates Milo K. Keith MKK:m Encl. May 22, 1967 Mr. E. Simon, Jr. Building Engineer General Telephone Co. 2020 Santa Monica Blvd Santa Monica, California Subject: County Sanitation District No. 11, Contract 11-10-2, Slater Avenue Pump Station. General Telephone - 1370 L2/L1, Huntington Beach S.O. and Strm. , Slater and Gothard, Huntington Beach. Dear Mr. Simon: The Contractor for the subject contract has completed his work, and the contract is ready for acceptance by the Sanitation District. We respectfully request a letter of acceptance from your office, regarding the pavement replacement, fencing and curbing repairs to the General Telephone Co. property adjacent to the contract. It is my understanding that your field representatives have inspected the work and approved same. I wish to thank you and your staff for the courtesy extended to this office and the Sanitation District staff in processing this contract. Please call me should you need additional information. Very truly yours, Lowry and Associates Milo K. Keith MKK:m May 22, 1967 Mr. James Wheeler City Engineer City Hall Huntington Beach, California Attn: Mr. H. E. Hartge Subject: Final Inspection and Notice of Completion Slater Avenue Pump Station, Contract 11=10-2 County Sanitation District No. 11 Gentlemen: County Sanitation District No. 11 is preparing to accept the subject contract as 100% complete in the near future. Please furnish a letter of compliance with the permit requirements to Orange County Pipeline - Lomar Corporation, of the City of Huntington Beach, to Mr. Paul Brown, County Sanitation District No. 11, in order that we may accept the project at the next Board meeting. Will you please send a copy of same to this office. Very truly yours, Lowry and Associates Milo K. Keith MKK:m ��NS hGTpf� ?ORRTeoeC�9� - 9 CITY OF ::^ Q ----------------- ------------------ CALIFORNIA TY GP��� 2.4ay 23, 1967 Paul Lrocm Orange County Sanitation District No. 11 10854 Ellis Avenue P.O. Box 5175 Fountain galley., California , Subject: Slater Ave. Pump Station Your Contract 11-10-2 Dear Mr. Brown: It is understood that District No. 11 is preparing to accept your Contract 11-10-2 frith Orange County Pipeline-Lomar Corporation as 100% complete. Please be advised that the following items should be complied with prior to final acceptance: a) Two (2) grater valve boxes in Slater Avenue near the pump station require adjustment to grade. b) A street tree -which was removed should either be replaced in accordance with our requirements or the amount of $10.00 should be deposited with this department. c) The entire stretch of Slater Avenue from Goldenwest Street to Gothard Street must be cleaned. d) A copy of a letter from the telephone company that all work on their property is acceptable to there must be furnished this office. e) The portion of this project involving the installation of the sewer line in Nichols Street has not been completed to our satis- faction. Excavation Permit No. 1461 issued to Orange County Pipeline has not been complied vrith. Specifically, pavement replacement fees have not been paid. The permittee was billed on October 5, 1966 and January 9, 1967 with no results. Very truly yours James R. Wheeler Director of Public Works JRW:HE ;ae By Origi,11af signed by H. E. Hartge cc: (Lowry & Associates R. E. Hartge Attn: Milo K. Keith Deputy Director of Public Works Earl Percy LOMAR DEVELOPERS , INC . 700 FIFTH STREET HUNTINGTON BEACH, CALIF. 536.6535 May. 23, 1967 Lowry and Associates 121 East Washington Avenue Santa Ana, California Attention: Milo Keith Reference: Slater Avenue Pump Station Time Extensions Gentlemen: Per the 180 day alloted time starting Sepptember 24, 1966, we should have been completed on or before March 23, 1967 . Our final accept- ance was on May 17 , 1967, or 55 days late. Listed below are various happenings which the contractor had no control over, and with which the District could extend completion date if they should so desire: 1) Gas Company completed relocation 4:00 PM October 11, 1966, there- by making October 12, 1966 first possible working day -----12 days 2) Week of November 7th rains-------------------------------- 7 days 3) Week of December 2nd rains--------------------------------- 7 days 4 4) Week of January 22nd rains--------------------------------- 7 days 5) Week of March 31st rains---& " ----April 6th rains------ 7 days i 6) April 11, 12, and 13 rains--------------------------------- 3 days ;. 7) April 19,20,21,24,25 rains--------------------------------- 5 days 8) Delay from April 20 to May 2 on Kirst reworking shaft for 6" pump (13 days) ------------------------------------------ 8 days v 9) Re-order new shaft coupling for new 8" pump---------------- 3 days ; 10) Waiting on Varydraulic coupling----------------------- ---- 3 days 11) Waiting electric power drof from Edison(due to easements)--10 days ".d -2- 12) Poor delivery on the Fisher & Porter meter, recorder and transmitter (P.O. #344 dated October 11, 1966 calling for 16 week delivery) . Should have been delivered January 31, 1967 - we were ready for it February 14, 1967 - telemeter finally arrived on April 18, 1967-----------------77 days 13) Union Oil dropped oil in District line on May 12 or 13th, causing clean-up operations on May 13,14,15, and 16--------- 4 days Total possible days--------------------------------153 days With the above possibilities, we would be in appreciation if 55 days ex- tension would be granted. Very truly yours, LOMAR CORPORATION i ,i Joe E. Long DEL:emp i May 31st Meeting - - #11 Minutes Verbal report of District' s The Chair recognized Mr. engineer concerning final acceptance of Contract No. Milo Keith, of Lowry and 11-10-2 (Slater Avenue Gravity Sewer and Slater Associates, District ' s Avenue Sewage Dumping Station and Force Main engineers, who reported Sewer) that the pumping station became operational on May 5, 1967; however, some m4;;F*e details must be cleared up by the contractor before the job will be ready for final acceptance. Mr. Keith advised the Board that the City of Huntington Beach had not yet s accept�� g the street pavement replacement and the General Telephone Company whose property is adjacent to the pump station was not ygeA L satisfied with the fencing and curbing repairs . It was the consensus la-f the Directors that the contractor is entitled to a time extension of 43 days . Mr. Milo Keith, of Lowry Report of engineers relative to District' s facility requirements and Associates, submitted to for the next five years . the Directors and staffs a written report dated May 31, 1967, entitled "Preliminary Study - Needs for County Sanitation District No. 11 for Budgetary Purposes" . The report detailed the construction requirements necessary through 1975, RRAEakimm 1968 ��,✓ 1970 Copy from Page 4 of report 1973 1975 In addition to the above recommended capital improvements, Mr. Keith advised that the District, during the next fiscal year, should undertake a manhole repair program to insure the .4&LAAEW,Z4eAof numerous anho es now deteriorating because 444 hydrogen sulphide gases being generated in the sewers . Mr, Keith recommended that $25,000 be provided in the next fiscal budget to provide funds to initiate this program. It was MS&DC: That the report submitted by Lowry and Associates, dated May 315 1967, be received and ordered filed. Abandoning Goldenwest MS&DC: Pumping Station and Force Main That the Board of Directors adopt Resolution No. 67-63-115 abandoning the Goldenwest Pumping Station and Force Main (known as Contract No. 11-5) , and ordering the 2 value thereof in the amount of $ 130, 334.04 , removed from the District' s Books of Account. Certified copy of this resolution is attached hereto and made a part of these minutes. .mod COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 10844 Ellis Avenue Fountain. Valley, California Telephone: 540-2910 or 962-2411 May 4, 1967 TO: MEMBERS OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, AND 11 Gentlemen: The next regular meeting of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, and 11, of Orange County, California, will be held: Wednesday evening, May 10, 1967 at 8: 00 p.m. 10844 Ellis Avenue Fountain Valley, California Secretary Tentative adjournments prior to the next regular meeting: District No. 11 - To a date later in the month MANAGER'S AGENDA REPORT County Sanitation Districts P. O. Box 5175 of Orange County, California 10844 Ellis AvenueFountain Valley, CaliF., 92708 Telephones: Area Code 714 540-2910 JOINT BOARDS 962-2411 �I May 5, 1967 REGULAR MEETING Wednesday, May 10, 1967 8:00 p.m. The following is an explanation of the more important non- routine items which appear on the enclosed agenda and which are not otherwise self-explanatory. Warrant registers are not attached to the agenda since they are made up immediately preceding the meeting but will appear in the complete agenda available at the meeting. Joint Boards No . 3 - COMMUNICATION FROM CITIES : We have received formal noti- fication from the City of Huntington Beach that Dr. Donald D. Shipley has been elected Mayor and will serve as a Director on the Boards of Districts Nos . 3 and 11. Councilman Harry Kaufman will serve as his alternate on the District No . 3 Board and Councilman Alvin Coen on the Board of District No . 11. Also, we have received notice from the City of Santa Ana that Vice Mayor Wade Herrin is to serve as an alternate to Mayor McMichael as a Director on the Boards of Districts No . 1, 2, 3 and 7. Nos . 12 through 22 - ELECTION OF CHAIRMEN: In accordance with the Districts ' formal procedures resolution, a Chairman for each District Board and the Joint Chairman and Vice Joint Chairman of the Joint Administrative Organization are elected annually at the regular May meeting. At the March meeting this year, Joint Chairman Parsons was elected to fill the vacancy created when Mayor Harvey of Santa Ana retired from the City Council. The General Counsel advises that it will nevertheless be necessary to hold another election for the office of Joint Chairman in order to comply with our formal procedures . This election will be for the term ending in May, 1968 as with the other chairmanships . For the Directors information, the Chairmen for the past year were as follows : District No . 1 Harry Harvey & Thomas N. McMichael (4-67) District No. 2 Rex A . Parks District No . 3 Thomas 0. Speer District No . 5 Lindsley Parsons District No . 6 Arthur H. Meyers & Ellis N. Porter (7-67) District No . 7 Clifton C. Miller District No . 11 Jake R. Stewart Joint Chairman Harry Harvey & Lindsley Parsons 'Vice Joint Chairman Thomas 0 . Speer No . 23 - PUBLIC HEARING ON ENGINEER' S REPORT ON OCEAN OUTFALL NO. 2: A formal public hearing is required by the County Sanitation District Act before proceeding with the design and construction of a project of this type . The basis of the public hearing is speci- fied as the formal Engineer ' s Report establishing the necessity of the project . This report, by John Carollo Engineers, was for- warded to all Directors on March 22 and was approved for public hearing at the April Joint Board meeting. During the course of the public hearing, there will be a rather extensive comprehensive review of the report by a representative of the engineer, following which there will be an opportunity for questions and the reading of written protests if any are filed. If, at the close of the hearing, the Boards find that the report is satisfactory and the work should proceed, adoption of the resolution appearing with the formal agenda under Item No . 23-C is recommended. No . 24 - REPORT OF THE JOINT CHAIRMAN: Under this item and in addition to any other matters on which the Joint Chairman may wish to report, it is planned to present California Water Pollution Control Association Certificates to thirteen of our employees who have recently taken and passed the various qualifying examinations. We are quite proud of the diligence and enthusiasm shown by our personnel in obtaining these certificates . No . 25 - REPORT OF GENERAL MANAGER: Under this item, I plan in my verbal report to include reference to the May 3 through 6 California Water Pollution Control Association conference in Long Beach, which a number of our employees are attending at the time of this writing. Also, as suggested by the Executive Committee, we plan to present a verbal staff report by the Construction Engineer and the Superintendent of Maintenance on the now oper- ationally complete gas and steam turbine power generation project at Plant No . 2. No . 27 - REPORT AND RECOMMENDATIONS OF THE EXECUTIVE COMMITTEE : The Committee met on April 27 and after a lengthy comprehensive discussion arrived at recommendations on six separate matters . -2- These six subjects are discussed in detail in the accompanying written report and recommendations of the Committee . Consideration of action on these recommendations constitutes Items No . 29, 30, 31, 32, 33 and 34. No . 35 - CORRESPONDENCE WITH REGIONAL WATER QUALITY CONTROL BOARD: ?de are in receipt of a letter, dated April 24, from the above agency of the State of California, which exercises general regu- latory supervision over our disposal operation . A copy of this letter is enclosed which we believe to be self-explanatory. This letter requests that the Districts supply certain information by May 15 and, accordingly, we have prepared a draft letter of reply for consideration of approval by the Directors . The draft reply letter is also enclosed with the material accompanying the formal agenda . The Executive Committee, at its April 27 meeting, also discussed this matter and suggested that, because of the timing involved, the draft reply of the Districts be available at this meeting. No . 36 - CONSIDERATION OF PROPOSAL OF CHARLES L. ROBINSON, INSURANCE CONSULTANT : This matter was considered at the April Joint Board meeting but at the request of the Joint Chairman was put over until this meeting. District No . 1 No . 40 - REPORT ON EASEMENT ACQUISITION: At the March 8 meeting of the Board a question was raised by the developer of property south of the Pacific Electric tracks between Main and Flower Street (extended) regarding the present and future plans and requirements of the District for sewer easements on the north boundary of the tract . The Directors will recall that the General Counsel has been authorized to obtain future easements needed before the area develops . At that meeting, the staff was directed to study and report on this matter. The District ' s engineer has submitted a letter, dated April 21, on this subject and the General Counsel submitted a supplemental letter dated April 26. We believe these letters, included with the formal agenda material, are self- explanatory and constitute a sufficient report on this matter at this time . District No . 7 No . 54 - ACCEPTANCE OF EASEMENT : This is a routine matter, accepting at no cost to the District a necessary easement for a sewer to serve Tract No . 4586. District No . 8 No . 58 - RECEIVE AND FILE FT'IANCIAL REPORT: The Districts ' inde- pendent auditors, ILIanson, F�terson, C--wiles & Sylvester, hose recently submitted their interim finencial r?pore for the fyrst six months of the current fiscal year. This report was received and -3- filed by the other Boards at the April Joint Board meeting; conse- quently, the motion appearing on the agenda will now be in order for District No . 8. District No . 11 No . 63 - ADJOURNMENT TO A LATER DATE THIS MONTH : There are a number of items now in the process of development which we believe appropriate to be taken up at an adjourned meeting of the Board, preferably during the week of May 29. Accordingly, we recommend that the Board adjourn to a mutually agreeable time and place during this week. District No . 2 No . 64 - APPROVAL OF PLANS AND SPECIFICATIONS FOR CONTRACT NO. 2-10-6: This project, which involves the reconstruction of approxi- mately two miles of the Euclid Trunk Sewer between Ball and La Palma Avenues, with 33-inch vitrified clay pipe, is now ready for advertising for bid. The project is also a part of the District ' s over-all long range plan for the eventual reconstruction of the entire 112 miles of the old Euclid Trunk, originally constructed in 1923 and 1.924. The engineer ' s estimate on this job is $498,000, which is within the figure included in our current District con- struction budget for this project . The resolution under this item, in the material accompanying the agenda, authorizes the staff and engineers to open bids for this work on June 7 with award scheduled for the Joint Board meeting on June 14. No . 65 - EASEMENT EXCHANGE: Agreement has been reached by the staff and developers of land in northeast Anaheim to effect a sewer easement exchange which will be beneficial to both the District and the developer. In effect , this transaction quitclaims 5 feet of existing easement on one side in exchange for receiving a similar strip on the other side . It is recommended that the reso- lution effecting this transfer, as appearing with the agenda material, be adopted. No . 67 - PROPOSED ANNEXATION OF SHELL OIL COMPANY PROPERTY: We are in receipt of a letter, dated May 1, from the Shell Oil Company proposing annexation of 267 acres to the District . A copy of this letter is enclosed with the agenda material, together with a sketch map of the proposed annexation. The letter requests the Board to establish terms and conditions for the annexation before the Company proceeds with the necessary formalities . We believe that this is a valid request since the only reason for the annexation at this time is to provide a permanent method of waste water disposal and the Company must weigh the terms of the annexa- tion against other possible alternate methods of disposal. Since this is a somewhat complicated matter involving a contract for excess waste water and a study of existing sewer capacity, we are -4- suggesting that action on this request be deferred until the June meeting in order to provide the staff with enough time to prepare and submit a written report thereon to the Board. No . 68 - AGREEMENT WITH ANAHEIM REGARDING PURCHASE OF PORTION OF SOUTH SANTA ANA RIVER TRUNK SEWER: This transaction has been pending for a considerable time . In November, 1965, the City filed a formal request with the Board that the District agree to purchase eventually a trunk sewer to be built in the near future by the City to serve proposed developments on the south side of the Santa Ana River easterly of Imperial Boulevard. The trunk sewer proposed to be built by the City conforms to the general plan for ultimate development of the District as recommended in an engineering report submitted in the spring of 1965. Following the request, a special committee of the Directors was directed to make a recommendation to the whole Board on the request and in February, 1966, the Board accepted the Committee ' s recommendation and authorized entering into a purchase agreement for the sewer . The matter has been in abeyance since -then because of the slowdown in tract development . The matter has now been reactivated by the City, whose staff and our staff have prepared a purchase agreement satisfactory to both. A copy of this agree- ment is enclosed with the agenda material and is recommended for execution since the terms specified are in accordance with the Board' s direction- and since the agreement appears to be mutually advantageous to both parties . The proposed agreement spells out in detail the reasons for the transaction and for this reason, we believe, is self-explanatory. Fred A . Harper General Manager -5- itCOARDS OF DIRECTORS y. County Sanitation Districts P. o. Box 5175 r f Orange County, California 10844 Ellis Avenue Fountain Valley, Calif., 92708 JOINT BOARDS AGENDA •r MAY LOTH= 1967 - 8:00 P.M. (1) Pledge of Allegiance (2) Roll Call (3) DISTRICTS 1, 2,3,8, AND 11 Consideration of motion to receive and file excerpts /h received from the various cities, and seating new members of the Boards (4) DISTRICT 1 Consideration of motion approving minutes of the regular I11 C meeting held April 12, 1967, as mailed J (5) DISTRICT 2 Consideration of motion approving minutes of the regular J21 S meeting held April 12, 1967, as mailed (6) DISTRICT 3 Consideration of motion approving minutes of the regular s meeting held April 12, 1967, as mailed (7) DISTRICT 5 Consideration of motion approving minutes of the regular meeting held April 12, 1967, and the adjourned regular meeting thereof held April 27, 1967, as mailed (8) DISTRICT 6 Consideration of motion approving minutes of the regular meeting held April 12, 1967, as mailed (9) DISTRICT 7 Consideration of motion approving minutes of the regular meeting held April 12, 1967, as mailed (10) DISTRICT 8 Consideration of motion approving minutes of the regular meeting held January 11, 1967, as mailed (11) DISTRICT 11 Consideration of motion approving minutes of the regular YLL S meeting held April 12, 1967, as mailed (12) DISTRICT 1 - Annual election of Chairman of the Board (13) DISTRICT 2 Annual election of Chairman of the Board (14) DISTRICT 3 Annual election of Chairman of the Board (15) DISTRICT Annual election of Chairman of the Board (16) DISTRICT 6 Annual election of Chairman of the Boar (17) DISTRICT 7 Annual election of Chairman of the Board/-/nWA (18) DISTRICT 8 �G�ti2� Annua a ection of Chairman of the Board (19) DISTRICT 11 ual election of Chairman of the Board (20) ALL DISTRICTS ro em, if necessary (21) ALL DISTRICTS Annual a ection of Joint Chairman (22) ALL DISTRICTS Annual election of Vice Joint Chairman (23) ALL DISTRICTS Public hearing on Engineers' Report submitted by John Carollo Engineers, for Ocean Outfall No. 2 a. Declare hearing open, and call for report from the engineers b. Secretary reports on written protests c. Chairman calls for oral protests from those present d. Declare hearing closed; and consider the adoption of Resolution No. 67-51, adopting the Engineers ' Report. See page "F" ALL DISTRICTS rMeeppor of e Joint Chairman 5) ALL DISTRICTS Report of the General Manager (26) ALL DISTRICTS 'Report o the General Counsel (27) ALL DISTRICTS Report of the Executive Committee (28) ALL DISTRICTS Consideration of motion to receive and file the written report of the Executive Committee (29) ALL DISTRICTS Consideration of Resolution No. 67-52, amending Resolution No. 64-3, to provide membership on the Executive Committee for the representative from the Board of Supervisors , as recommended by the Executive Committee. See page "G" -2- (30) ALL DISTRICTS m onsideration of Resolution No. 67-53, accepting proposal of Hanson, Peterson, Cowles and Sylvester, Certified Public Accountants, for accounting services, as recommended by the Executive Committee; and rescinding Resolution No. 885. See pages "H" and "I" ` (31) ALL DISTRICTS Consi eration of motion authorizing the General Manager and Director of Finance to represent the Districts on the State Controller' s Advisory Subcommittee, as recom- mended by the Executive Committee (32) ALL DISTRICTS onsiderat on of motion authorizing issuance of a purchase order for purchase of an NCR 400 accounting machine, as recommended by the Executive Committee and as outlined in the staff memorandum dated April 17th (33) ALL DISTRICTS Consideration of motion approving personnel requirements for the 1967-68 fiscal year, as recommended by the Executive Committee. (Material in folders) 33-A ALL DISTRICTS Review of staff recommendations for the Joint Construction Budget for the 1967-68 fiscal year. (Material in folders) (33-B) ALL DISTRICTS review of staff recommendations for the Joint Operating Budget for the 1967-68 fiscal year. (Material in folders) (34) ALL DISTRICTS onsideration of motion accepting proposal of John Carollo Engineers, for engineering design services for the I9r Ocean Outfall; and directing the General Counsel to prepare an agreement incorporating the terms of the proposal, for the Boards ' consideration . See page "J" (35) ALL DISTRICTS Consideration of motion to receive and file letter from the Regional Water Quality Control Board requesting that 'rI the Districts supply certain information by May 15; and approving draft letter of reply. See pages 'K" and L" (36) ALL DISTRICTS Consideration of proposal of Charles L. Robinson, Insurance Consultant, for preparation, of specifications for the Districts ' property insurance and for "uninsured perils and exposures" as outlined in Mr. Robinson' s Report of Survey dated December, 1966 . See page "M" (This item was tabled at the April 12th meeting, at the Joint Chairman' s request) . (37) ALL DISTRICTS CConsidera ion of motion to receive and file certification of the General Manager that he has checked all bills on the agenda, found them in order, and that he recommends authorization for payment -3- (38) ALL DISTRICTS V Considerat on of roll call vote motion approving Joint Operating Fund and Capital Outlay Revolving Fund warrant books, and authorizing payment of warrants listed on pages "An "B" and 11C11 �.✓ (39) ALL DISTRZGTSN Other sines and unica ' ons, i (40) DISTRICT 1 Consideration of motion to receive and file letter from Boyle Engineering, and supplemental letter from the General Counsel, relative to sewer easements for the Al n Avenue Trunk. See pages "N" and 11 0" (41) DISTRICT 1 C� Consideration of motion approving warrants, if any. See �J page "D" (42) DIST 1 er busines and communications, if (43) DISTRICT 1 'consideration of motion to adjourn (44) DISTRICT 3 Consideration of motion approving warrants, if any. See rn page "D" (45) DISTRICT 3 0 siness and co 'cations (46) DISTRICT 3 Q Q Consideration of motion to adjourn J1, (47) DISTRICTS 5 AND 6 Consideration of motion approving Suspense Fund warrants, if any. See page "E" (48) DISTRICT 5 Consideration of motion approving warrants, if any. See page I D„ (49) DIST 5 er business d co ions, if any (50) DISTRICT 5 Consideration of motion to adjourn (51) DISTRICT 6 warrants Cons page--_—' E" (52) DISTRICT 6 Oth sines y (53) DISTRICT 6 onsideration of motion to adjourn -4- (54) DISTRICT 7 Consideration of Resolution No. 67-54-7, authorizing acceptance of an easement, at no cost to the District, from Kimbrell Construction Company, Inc . , relative to Tract No. 4586 . See page "P ' c y.✓ (55) DISTRICT 7 Consideration of motion approving warrants, if any. See page "E" (56) DISTRICT 7 ZR"e"r_ bus ne , y (57) DISTRICT 7 Consideration of motion to adjourn (58) DISTRICT 8 Consideration of motion to receive and file Interim Financial Report submitted by Hanson, Peterson, Cowles and Sylvester, Certified Public Accountants, for the period ending December 31, 1966 (59) DISTRICT ther siness and c ions, if any (60) DISTRICT 8 lossS 0 Consideration of motion to adjourn (61) DISTRICT 11 onsideration of motion approving warrants, if any. See f}+I page "En (62) **DISTRICT 11 Other business and communications, if any a. Consideration of motion approving Possession Agreement relative to sale of Goldenwest Pump Station Site; and consideration of Resolution No. 67-59-11 authorizing execution of Grant Deed in connection with said sale. See page "W" (63) DISTRICT 11 Consideration of motion to adjourn to a dad 1 t in the month. (Suggested for week of May 29th)O (64) ISTRICT 2 Consideration of Resolution No. 67-55-2, approving plans and specifications for the Euclid Trunk Sewer, Contract ��l// No. 2-10-6; authorizing advertising for bids; and direr ing the staff to open bids on behalf of the Board of Directors . See page (65) DISTRICT 2 Consideration of Resolution No. 67-56-2, authorizing the quitclaiming of an easement to Fred N. Nason, et al, in exchange for a. new easement. See page "R" (66) DISTRICT 2 'Consideration of Resolution No. 67-57-2, authorizing m L/ acceptance of an easement negotiated by the General Counsel in connection with construction of Contract No. 2-9 . See page "S" -5- (67) DISTRICT 2 Consideration of motion to receive and file letter from the Shell Oil Company requesting annexation of territory yV1 to the District; and referring the matter to the staff for report at the next meeting, on recommended conditions to the annexation. See page "T" (68) DISTRICT 2 onsideration of Resolution No. 67-58-2, approving agreement with the City of Anaheim regarding purchase of a portion of the South Santa Ana River Trunk Sewer. See pages "U" and "V" (69) DISTRICT 2 Consideration of motion approving warrants, if any. See page "D" (70) DISTRICT 2 Other business and communications, if any*ftr�la (71) DISTRICT 2 Consideration of motion to adjourn -6- RESOLUTIONS AND SUPPORTING DOCUMENTS MAY 10, 1267 JOINT OPERATING FUND WARRANTS WARRANT NO. IN FAVOR OF AMOUNT 7197 Advance Electric, Elect. Motor Repair $ 72.99 7198 Aloe, Lab Equipment 8.32 7199 All Bearing Service, Inc., Bearings 206.90 7200 Allis-Chalmers, Compressor Parts 687.36 7201 City of Anaheim, Power 30.40 7202 The Anchor Packing Co., Pump Parts 448.52 7203 Apco Supply, Air Conditioning Parts 73 7204 Appliance Refinishing Co., Equipment Mtce. 206-50 7205 Gerald Baldwin, CWPCA Conf. & Training Expense 22.25 7206 Bank of America, Bond & Coup. Coll. Expense 53.90 7207 Barnes & Delaney, Truck Tires 327.38 7208 Bay City Bearing Co., Inc., Bearings & Seals 408.80 7209 Bearing Sales Co., Couplings 106.56 7210 Bell's Radiator Service, Truck Repairs 7.00 7211 The Black & Decker Mfg. Co., Tool Parts 34.32 7212 Blystone Equipment Co., Tools & Tool Repair 124.52 7213 Bolstad, Engine Parts 365.04 7214 Bomar Magneto Service, Inc., Magneto Repair 79.85 7215 Paul G. Brown, CWPCA Conf.,. 27.05 7216 Brulin & Company, Inc., Cleaning Compound 164.22 7217 Charles Bruning Co., Drafting Supplies 179.57 721 Buena Park Wholesale Elect., Electric Wire 1,564.84 7219 Burke and Co., Exchange Air Cond. Filters 66.00 7220 Leonard Carney, CWPCA Conf. & Training Expense 23.75 7221 Certified Building Materials, Cement 34.65 7222 R. B. Clapp Co., Electric Timers 599.27 . 7223 William N. Clarke, CWPCA Conf. 7224 Coates, Herfurth & England, SERS Actuarial Serv. 172.00 7225 College Lumber Co., Inc., Lumber, Small Hardware 269.79 7226 Consolidated Electrical Dist., Elect. Supplies 438.20 7227 Costa Mesa Auto Parts, Inc., Truck Parts 330.94 7228 Costa Mesa County Water Dist. 4.40 7229 Crane Packing Co., Seals 152.67 7230 Customline Inc., Elect, Gate Parts 52.63 7231 Daily News Tribune, Employment Ad 93.10 7232 DeZurik Corporation, Valves 66848 7233 Don' s Lawn Mower Shop, Equipment Repair 5.50 7234 Dow Industrial Service, Boiler Maintenance 1,125.00 7235 Theodore A. Dunn, CWPCA Conf. 17.25 7236 Dunton Ford, Truck Parts 95.64 7237 Electric Supplies Dist., Electric Supplies 138.72 238 Enchanter Inc., Ocean Research & Monitoring 6,230.00 723 Enterprise Printing Co., Office Supplies 101.45 7240 Chas. A. Estey, Inc., Pipe Couplings 116.56 7241 Marshall B. Fairres, CWPCA Conf. & Training Exp, 71.50 7242 Rimmon C. Fay, Ph.D., Oceanographic Research 220.00 7243 Filter Supply & Service Co., Oil Filters, Elements 81.12 7244 Fischer & Porter Co., Chlorinator Parts 2,609.89 7245 Flair Drafting Service 479.50 7246 Foster-Barker Co., Instrumentation Repair 43.11 7247 Edward R. Francis, CWPCA Conf. & Training Exp. 58.75 7248 Freeway Machine & Welding Shop, Mach. Shop Work 228.52 7249 Fremont Bag, Drum & Salvage Co., Burlap Bags 109.74 7250 Robert N. Galloway, CWPCA Conf. 29.00 7251 General Elect. Supply Co., Elect. Supplies 1,628.42 7252 General Telephone Co. 977.18 7253 Bob Gosche Co., Small Hardware 301.19 7254 W. W. Grainger, Inc., Blower Fans 30.16 7255 Hach Chemical Co., Inc., Lab Supplies . 58.39 -A- WARRANT NO. IN FAVOR OF AMOUNT 7256 Hanson, Peterson, Cowles & Sylvester, Audit $ 265.00 7257 Harbor Fire Protection, Fire ExtinguisherMtce. 170.99 7258 Fred A. Harper, CWPCA Conf. & Various Mtg. Exp. 104.86 7259 Glenn Harris, CWPCA Conf. & Training Expense 76.50 7260 R. L. Hawley Co., Newspaper Subscription 18.00 7261 Hersey-Sparling Co., Meter Repair 107.51 7262 B. F. Heying, Employee Mileage 19.20 7263 Honeywell, Inc., Instrumentation Repair 439.19 7264 Howard Supply Co., Pipe Supplies, Valves 391.87 7265 IBM Corp., Office Supplies 28.39 7266 Industrial Wire Products Corp., Steel Wire 29.20 7267 Ingersoll-Rand, Compressor Parts 29.95 7268 International Harvester Co., Truck Parts & Truck 2,055.67 7269 J & M Service, Used Engine, Seal 469.21 7270 B. R. Jones & Co., Inc., Gas Regulator Parts 85.14 7271 Jones Chemicals, Inc., Chlorine 19,968.00 7272 Jones-Gillespie, Inc., Insurance 130.00 7273 Kar Products, Inc., Small Hardware 155.96 7274 Keenan Pipe & Supply Co., Piping Supplies 222.75 7275 Kelly Pipe Company, Piping Supplies 232.86 7276 Kittell Muffler & Engr., Equip. Mufflers 64.49 7277 Kleen-Line Corp., Janitorial Supplies 46.49 727$ Knox Industrial Supplies, Small Hardware 57.01 72 Lawless GM Diesel, Diesel Engine Generator 10,337.00 7279 Anthony Lauricha, CWPCA Conf. & Training Exp, 23.74 7281 William H. Landon, CWPCA Conf. & Training Exp, 69.70 7282 LBWS, Inc., Welding Supplies & Tools 783.96 7283 Judy Lee, Employee Mileage -- 20.00 7284 L & N Uniform Supply, Uniform Rental ((2Mos`.) 1,625.77 7285 McCoy Motor Co., Truck Parts, Fittings 64.14 7286 Mahaffey Machine Co., Machine Shop Work 701.73 728Z7 Milam' s Electric Motor Serv., Truck Repair 55.76 7288 Mobil Oil Company, Lubricant 36.04 7289 Morrison Co., Valves, Small Hardware 38.16 7290 Munselle Supply Co., Inc., Welding Supplies 87.30 7291 Lee M. Nelson, Consulting Services 320.00 7292 City of Newport Beach, Water 7.09 7293 C. Arthur Nisson, General Counsel Retainer 700.00 7294 R. J. Noble Company, Oil Treat Rear Access Road 450.00 7295 Noland Paper Co., Inc., Office Supplies 10.61 7296 0. C. Suppliers, Inc., Pump Parts, Gaskets 1 39.57 7297 Orange Coast Nursery, Trees & Shrubs 263.28 7298 Orange County Radiotelephone 415.10 7299 Pacific Intermountain Express, Freight 29.44 7300 Pacific Telephone Co. 280.19 7301 Gregg T. Pamson, CWPCA Conf. & Training Expense 87.75 7302 Roy Pendergraft, CWPCA Conf. & Training Expense 63.00 7303 Plou Cement Pipe Co., Concrete Pipe Instl. 776.00 7304 Postmaster, Postage 150.00 7305 Product Tool Inc., Tools 63.19 7306 Professional Business Services, Map Repro: 179.02 7307 Quality Electric, Tool Repair 131.86 7308 Randolph Industries, Inc., Electric Supplies 578.86 7309 The Register, Employment Ad, Subscription 149.01 7310 Red' s Frame, Wheel and Brake Serv., Truck Repair 34.10 �..� 7311 Republic Supply Co ., Valve Parts 49.33 7312 Reynolds Aluminum Supply Co., Steel 325.81 7313 Robbins & Myers, Inc., Pump Shaft 146.89 7314 Charles L. Robinson, Insurance Consultant 250.00 7315 Ruff's Saw Service, Saw Sharpening Service 10.85 -B- WARRANT NO. IN FAVOR OF AMOUNT 7316 Santa Ana Blue Print Co., Printing Service $ 287.32 7317 City of Santa Ana, Water 3.75 7318 Santa Ana Paint Co., Drafting Supplies 14.89 7319 Santa Fe Coach Works, Truck Repairs 110.00 7320 The Sherwin-Williams Co., Paint Supplies 75.26 7321 Sibal Engineering Co., Inc., Compressor Parts 200.30 7322 John Sigler, Employee Mileage 41.30 7323 Signal-Flash Co., Barricade Rental 36.50 7324 Lee Smith Insurance Co., Employee Blanket Bond 92.00 7325 Smith Optical Service, Safety Glasses 27.98 7326 Southern Calif. Edison Co., Power 5,786.21 7327 Southern Calif. Water Co. 1,04 .390 7328 Southern Counties Gas Co. 7329 Southern Marine Supply, Small Hardware 225.99 7330 Speed-E-Auto Parts, Truck Parts 290.35 7331 39 Stake & Building Supplies, Survey Supplies 17.26 7332 Standard Oil Co. of Calif., Oil 453.89 7333 Stationers Corp., Office Supplies 13.19 7334 Stilleyts Photo Supplies 16.56 7335 Surveyors Service Co., Survey Supplies 8.12 7336 Tardif Sheet Metal, Metal Fabrication 224.43 7337 C. 0. Thompson Petroleum Co., Kerosene, Weed Oil 375.87 7338 Thorpe Insulation Co., Turbine Insul. Repair 200.00 7339 Tony's Building Materials, Brick, Sand & Gravel 48.29 7340 Norman R.' Tremblay, CWPCA Conf. 47.10 7341 Triangle Steel & Supply Co., Steel 119.55 7342 J. G. Tucker & Son, Inc., Ladders 46.49 7343 Union Oil Company of Calif., Gasoline 581.82 7344 Valvate Associates, Valves 469.03 7345 John R. Waples,R.S., Odor Consultant 219.10 7346 Warnock-Bancroft Equip, Co., Truck Parts 36.19 7347 Warren & Bailey Co., Inc., Piping Supplies 134.17 7348 D. L. Warwick, M.D., Employment Physicals 30.50 7349 Waukesha Motor Co., Engine Parts 21.80 7350 Welchts Coastal Concrete Co., Cement 37.74 7351 Westco Pump Sales Co., Pumps 469.25 7352 Winter & Co., Photo Service 22.36 7353 Xerox Corporation, Reproduction Supplies 412.65 7354 Everett H. York Co., Engine Parts 39.19 TOTAL JOINT OPERATING FUND $ 79,257.88 CAPITAL OUTLAY REVOLVING FUND WARRANTS IN FAVOR OF 7355 Bank of America NT&SA $ ll,180.00 Assignee of Vinnell Corp. 7356 John Carollo Engineers 1,481.38 7357 J. Putnam Henck 44,495.78 7358 City of Fountain Valley 23,802.75 7359 Freedom Newspapers, Inc., 39.94 7360 R. J. Noble Company 805.57 ?361 Sully-Miller Contracting Co. 1,878.66 7362 Twining Laboratories 16.00 \fto� TOTAL CAPITAL OUTLAY REVOLVING $ 83,700.08 TOTAL JOINT OPERATING AND CORF $ 162,957.96 -C- DISTRICT NO. 1 ACCUMULATED CAPITAL OUTLAY FUND WARRANTS WARRANT NO. IN FAVOR OF AMOUNT 7363 City of Santa Ana $ 75,000.00 DISTRICT No. 2 ACCUMULATED CAPITAL OUTLAY FUND WARRANTS IN FA OR OF 7364 J. R. Lester Boyle & ney L. Lowry $ 5,624.o0 7365 City of Garden Grove 45,08690 ?366 M. P. Mitrovich 14,592:65 $ 65,303.55 DISTRICT NO. 3 ACCUMULATED CAPITAL OUTLAY FUND WARRANTS IN FAVOR OF 7367 J. R. Lester Boyle & Sidney L. Lowry $ 400.o0 DISTRICT NO. 5 OPERATING FUND WARRANTS IN FAVOR OF 7368 AAA Construction $ 4,218.06 7369 City of Newport Beach 124.00 7370 Donald C. Simpson 580.00 $ 4,922.o6 ACCUMULATED CAPITAL OUTLAY FUND WARRANTS IN FAVOR OF 7371 Daily Pilot $ 36.92 7372 The Irvine Company 31,037.01 7373 Donald C. Simpson 505.45 $ 31,579.38 $ 36,501.44 �.r -D- RESOLUTION NO. 67-51 OVERRULING PROTESTS TO ENGINEERS' REPORT A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 23 33 51 63 73 AND 11, OF ORANGE COUNTY, CALIFORNIA, OVERRULING ALL PROTESTS AND OBJECTIONS MADE OR FILED IN CONNECTION WITH THE REPORT OF JOHN CAROLLO ENGINEERS; AND APPROVING SAID REPORT AS MADE The Boards of Directors of County Sanitation Districts Nos . 1, 2, 3, 5, 6, 7, and 11, of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. This being the time and place set by the Boards of Directors of the County Sanitation Districts, of Orange County, California, for the hearing on any objections to the report of John Carollo Engineers, Consulting Engineers, Sanitation Engineers for said Districts dated March, 1967, or to doing all or any part of the work referred to in said report, pursuant to legal notices of said hearing published for the time and in the manner prescribed by law, the matter was called up. Section 2. There were verbal protests or objections made by those present at the hearing. Section 3. The Secretary reported that there had been written protests filed in the office of the Secretary of the Board. Section 4. All protests and objections, both oral and written, made or filed in connection with the report of John Carolla Engineers, dated March, 1967, filed with this Board on ,law, April 12, 1967, be and the same are hereby overruled and denied, and said report is hereby adopted as made. Agenda Item #23 -F- All Districts RESOLUTION NO. 67-52 AMENDING RESOLUTION N0. 64-3 A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 65 7, AND 11, OF ORANGE COUNTY, CALIFORNIA, AMENDING RESOLUTION N0. 64-3 (RULES OF PRO- CEDURE FOR MEETINGS The Boards of Directors of County Sanitation Districts Nos. 1, 2, 33 5, 6, 7, and 11, of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That Paragraph 14 of Section B of Resolution No. 64-3, adopted by the Boards of Directors on January 8, 1964, is hereby amended to read as follows : 1114. EXECUTIVE COMMITTEE - There shall be a permanent Committee designated as the Executive Committee which shall consist of the Chairman of the Board of Directors of each District, parties to the- Joint Ownership, Operation and Construction Agreement dated October 8, 1958, and the Director who represents the Orange County Board of Supervisors on the Districts ' Boards of Directors. The General Manager of the Joint Administrative Organization may attend meetings of said Committee in an advisory capacity. The Chairman of the Joint Administrative Organization shall be the Chairman of the Executive Committee. The Committee may fix a regular meeting time and place or may meet at the call of the Chairman. The Committee may consider any matters related to the joint ownership, operation and construction Agenda Item #29 G-1 All Districts of all the Districts and make recommehdatibns thereon to the Joint Hoards of Directors of the Districts. Members of the Committee shall be entitled to mileage for attendance at committee meetings or for other Districts' business. " Section 2. That any other resolutions or motions, or portions thereof, in conflict with this resolution are hereby rescinded and made of no further effect. �d Agenda Item #29 G-2 All Districts :1.itiS0\r, i _:rnsoiNY, co%vY.:ss 4Clr. sYLYS:S7'I,n CL'R T IFIGO•PUDLIC ACCOUNT ANTS N. LOUIS NAK:iON. C.P.A. ODO 60UTN U OTACL'T. P.O. DOA OOD HCMOC1f9 Off 1 ARTTIUR I'STKASON. in.. C.P.A. TUSTIN. CALIFORNIA 02C,OO AMLAICAII 111STITUTC O/ NAROLO L. COWLGS. C.P.A. CCATIPICO PUDLIC ACCOUNTANTS OCLMCR L.. DYLV"UR. C.P.A. PNONC (714) 044.7600 ANo CALLPOANIA DOCICTY Of April 12, 1967 ccnTIP110 PUDLIC ACCOUNTANTS `„, Board of Directors County Sanitation•Districts of Orange County 10844 Ellis Avenue Fountain Valley, California Gentlemen: Subject: Revision of Resolution for Employment of Certified Public Accountants For over twelve years we have been serving you as your independent certified public accountants. The last revision of your authorizing resolution was made September 14, 1960, and the services to be rendered were prescribed in the following terms under Resolution 'No. 885: A-1 To make quarterly audits of all funds and the preparation of interim quarterly reports as well as an annual certi- fied report for,the Joint Administration Organization and for each District as a member thereof. A-2 To review the present accounting system used by the Districts comprising the Joint Administrative Organization and to matte recommendations for changes where desirable from time to time. A-3 To consult and advise the management and Directors in connec- tion with accounting•methods and matters at any time. A-4 To do such other accounting work, including the preparation of special audits or statistical reports as may be requested by the Joint Administrative Organization or any District of the Joint Administrative Organization. Our services in the past have been billed under item A (1) above at $2,000.00 per year, under items A (2), A (3) and A (4) above with no maximum amount. All work has been paid for at the rate of $64.00 per day for principal account- ants, $52.00 per day for senior accountants, and $44.00 per day for junior accountants and assistants, subject to the above maximums. A day has been deteri-ained or. an eight hour basis. Billings have been rendered on a progress quarterly basis, using per diem rates for the services rendered. ?.s our costs of rendering services have continued to increase with the economy during the past seven years, and the magnitude of the expansion and operation of t:.e joint work and district work has also increased considerably, and Agenda Item #30 H-1 All Districts RESOLUTION N0. 67-56-2 AUTHORIZING ACCEPTANCE OF EASEMENT AND EXECUTION OF A QUIT=IM DEM A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 23 OF ORANGE COUNTY, CALIFORNIA, AUTHORIZ- ING ACCEPTANCE OF EASEMENT AND EXECUTION OF A QUITCLAIM DEED The Board of Directors of County Sanitation District No. 2, of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the certain Grant of Easement dated May 1, 1967, from FRED N. NASON, VIOLETTE J. NASON, RALPH T. ROLAPP and BARBARA R. ROLAPP, to County Sanitation District No. 2, is hereby approved and accepted at no cost to the District; and, Section 2. That the real property over which said easement is granted is more particularly described on Schedule "A" attached hereto and made a part of this resolution; and, Section 3. That the Secretary be authorized and directed to record said Grant of Easement in the Official Records of Orange County. Section 4. That the Chairman and the Secretary be authorized and directed to execute a Quitclaim Deed, quitclaiming the District's interest in the certain real property more particu- larly described on Schedule "B" attached hereto, and to transmit said Quitclaim Deed to Fred N. Nason, et al. Agenda Item #65 -R- District 2 RESOLUTION NO. 67-57-2 ACCEPTING GRANT OF EASEMENT ems' A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 21 OF ORANGE COUNTY, CALIFORNIA, ACCEPTING GRANT OF EASEMENT IN CONNECTION WITH CONTRACT NO. 2-9 (Action No. 91526) The Board of Directors of County Sanitation District No. 2, of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the certain Grant of Easement dated April 28, 1967, wherein ALBERT LAUNER AND FREDERICK T. MASON AS CONSERVATORS OF THE PERSON AND ESTATE OF HELEN G. BOWEN, et al, grant to the District certain right of way needed in the con- struction of the Cypress Avenue Sub-Trunk Sewer, Contract No. 2-9, is hereby approved and accepted, as negotiated by the District' s General Counsel pursuant to Resolution No. 66-146-2; and, Section 2. That the real property over which said ease- ment is granted is more particularly described on Schedule "A" attached hereto; and, Section 3. That the Secretary of the Board of Directors be authorized and directed to record said easement in the Official Records of Orange County, California. Agenda Item #66 -S- District #2 SHELL OIL COMPANY SHELL BUILDING 1008 WEST SIXTH STREET LOS ANGELES, CALIFORNIA 90054 7ELE/ItONEi 422•�i1i May 1, 1967 Subject: Proposed Annexation Additional Shell Lands Yorba Linda Area , Orange County, California„ 'Honorable Board of Directors County Sanitation District No. 2 of Grange County P.O. Box 5175 Fountain Valley, California Dear Sirs: Shell Oil Company is the owner of certain lands in Orange County, Caliornia, said land is described in Exhibit "A" attached hereto; and on these lands, we are currently generating waste water in connection with our oil field operations. This waste water is now being processed and handled through the facilities of the Waste Ilater Disposal Company, located in Fullerton, California, of which we are a participating member. By this letter, we wish to advise your board that we are ready to make formal application to the Orange County Local Agency Formation Cor:,mission to annex the aforementioned lands to your County Sanitation District No. 2. Prior to making the formal application to the formation com.:* ion, we are wondering about the terms and conditions which you will impose on us at the time of annexation. We would appreciate your requesting your staff to develop for your approval the terms and conditions to be imposed on us during the proposed annexation of the lands described in Exhibit "A" attached hereto. We also include 3 prints of our drawing, D9-249, which-denotes the areas of said annexation. As mentioned, we are .now ready to make the application for annexation.subject to your advising us of your requirements. Your consideration of this request will be greatly appreciated. Yours very truly, Bruce G. Kerr Right of Way Agent BGK:a hm Ar;en�.a_Itern #6 T-1 District 2 • 1 i A parcel of land in Sections 15 and 22, Township 3 South, Range 9 West', San Bernardino Base and Meridian, in the County of Orange, State of California, described as follows: } Beginning at the intersection of the centerlines of Citrus Ave. and } Lakeview Ave. as shoran on nap of -Yorba Linda Tract recorded in Book 5, :la-as 17 and 18, Miscellaneous Maps, Records of Orange County, California; thence Northerly along the Bast line of Block -7, said Yorba Linda Tract to the Northeast corner of said Block 7; thence idasterly along the North line of said Block 7, to the intersection of th.: West line or said Sec. 22, with the North line of said Block 7; ! thence Northerly 2176.43' along the West line of. said Sections 22 and 15; thence North 89° 53' 41" East 9341 ; thence Forth 00 06' 19" West 320' ; thence East 1340' ; thence South 930' ; thence East 2022.201 ; thence South 2379.21' to the North line of: Block 10, said Yorba Linda :tact; thence Westerly 23441 , more or- less, along the North line of Block 10 and 11, said Yorba Linda Tract to the point of beginning, j Containing 264 Acres More or" Less Ex A,sjend.a It(-,rn #67 T-2 District 2 �A CAIM r I'l --------- LENCI LIP, IENC; '.,'C CCP,�.'ACK e. oo 77 L K F T StN I R T 4, 41, L !� - r IOLD.:kr-ST,': .b L 1111A —,;,R " , OR ST f; L VA" 1. M IT ROS L-lZ < LAV C L C OR [3, 3. L: 3 % 'i-_n-LESA PL 14 AV co 111ROOKhAly j PROSPECT AV 4- 1,11,14A I'L 4500 DR lVG1NASiI rl \1 0, $l A I-C ST 4� 4.'t,O I GR IDA z P RiAH HI LL OR 4 0 • v byCASH F DR") > Irv, sl ST > L < (C-74 VALLEY VIEW AV :�LA CON�ETTA 3740I rriiy OR ROO z -4 0 MDENVER > 1 3 > X 13, V CASA LOMA %V000HAVEN OR a < ` ��ty�1 i i; r AV f WY 'LOGANVIEW OR .......-p LOGANLINDA DR PLU*,.,,osA DR Y OUNDA ST MaI N ST L j; SC01..ST I,"T <> ,�- 0-,.,VALENCIA AV F nV'A!.FNCI ACIR LArT VIEW AV A�A 424C I>NOGA AV',-. ZEL -N:4NTiC PL ,Avoc,C-o()4f,o AV CAmCLA v 0 ,,ST LE"f 7,,T.E i rz- ST I TERRACE DR c,, nG PAL ,'4970 1:5 Ill > 0 10 �rn N P r- Tl I r —7 CS OR 4P z 0 > m "> It Agenda Item T-3 District 2 AGREEMENT FOR PURCHASE OF SEWERAGE FACILITIES FROM THE CITY OF ANAHEIM (South Santa Ana River Sewer-District No. 2) �d THIS AGREEMENT made and entered into this loth day of May, 1967, by and between COUNTY SANITATION DISTRICT NO. 2 of Orange County, California, a duly organized and existing public corporation, hereinafter called "District" and the CITY OF ANAHEIM, a municipal corporation, hereinafter called "City" . WITNESSETH: WHEREAS, City has received requests for sewer service in proposed tract developments located within the area east of Imperial Highway and south of the Santa Ana River and located within the boundaries of District; and WHEREAS, there are no existing sewerage facilities to serve said area; and WHEREAS, sewerage facilities are essential to the development of said area; and WHEREAS, on March 10, 1965 District received a preliminary engineering report, which report recommends the construction of a trunk sewer easterly of Imperial Highway and south of the Santa Ana River during period from 1975 to 1980, said sewer being designated therein as the South Santa Ana River Trunk Sewer; and .WHEREAS, City has an immediate need for a portion of said trunk sewer and wishes to proceed with the plans, specifications and construction thereof; and WHEREAS, it is mutually advantageous that said trunk sewer be designed and constructed so as to have capacity to serve areas at present outside the boundaries of District and the capacity of project necessary to serve such areas is hereinafter referred to as "Excess Capacity"; and WHEREAS, it will be to the mutual advantage of both parties hereto for the City to proceed with the construction of the sewerage Agenda Item #68 U-1 District No. 2 facilities hereinafter referred to as "Project" and for the District ultimately to acquire such facilities by purchase from City. NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions, the parties to this agreement hereby agree as follows: 1. Project consists of 4500 linear feet, more or less, of 27-inch vitrified clay pipe, 4850 linear feet, more or less, of 24-inch vitrified clay pipe, a temporary sewage lift station to connect said pipe to an existing trunk sewer owned by City, necessary manholes and appurtenances, engineering, and necessary right of way and easements. 2. The total estimated cost of that portion of the Project necessary to serve areas at present within the boundaries of District, including all right of way and easement acquisition costs' is $229,770. 3. The total cost of Excess Capacity in Project as herein- before defined is estimated at $116,785. 4. The total estimated Project cost, being the sum of $229,770 and $116,785, is $346,555• 5. Upon completion of Project the exact total cost of Excess Capacity will be determined by subtracting the sum of $229,770 from the total cost of Project as computed on the basis of unit bid prices in City' s contract or contracts and the final quantities covering material, equipment and labor plus engineering and right of way and easement acquisition costs, less the cost of said temporary sewage lift station. 6. City, in connection with Project, will: A. Prepare right of way plans, satisfactory to both District and City. B. Acquire necessary right of way and easements . C. Prepare plans and specifications satisfactory to District . Agenda Item #68 U-2 District No. 2 D. Advertise and receive bids in accordance with established municipal procedures. E. Supply District with a copy of the tabulation of bids and after written approval of District, award a contract or contracts for construction. F. Perform all construction engineering and inspection. G. Permit District at all times access to construction site and to Project after completion for the purpose of maintenance, operation and repair of Project . H. Finance the cost of engineering, right of way acquisition, and construction. I. Furnish District with bill of sale for Project and Deed to right of way and easements acquired for Project upon final completion of payments by District as hereinafter provided. 7. District, in connection with Project, will: A. Assume responsibility for all maintenance and operation of Project upon completion and acceptance of the work by City. B. Pay to City the sum of $229,770 in five equal annual installments, payable on January 1 of each year and commencing in the fiscal year 1970-1971 or, in the event final completion occurs after fiscal year 1970-1971, in the fiscal year next following the fiscal year in which Project is finally completed and accepted. C. Pay to City the cost of Excess Capacity of Project, as hereinbefore defined, in installments, as areas at present outside the District ' s boundaries, for which said Excess Capacity is provided, are annexed to the territory of the District. Said installments will consist of Fifty Per Cent (50%) of cash Agenda Item #68 U-3 District No. 2 f annexation fees received by District from areas to be served by Project and will be payable within thirty (30) days of receipt by District of such cash annexation fees. D. In the event of sale of bonds by the District for work including Project, reimburse City for total final cost of Project less any amounts paid on account thereof, within three months after said sale of bonds. 8. Both parties, in connection with Project, agree: A. That pursuant to Government Code Section 895•4, District shall fully indemnify and hold City harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by District under or in connection with any work, authority, or jurisdiction not delegated to City under this agreement . B. That pursuant to Government Code Section 895•4, City shall fully indemnify and hold District harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by City under or in connection with any work, authority, or jurisdiction not delegated to District under this agreement . IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by and through their respective officers Agenda Item #68 U-4 District No. 2 r thereunto duly authorized as of the day and year first hereinabove written. �d COUNTY SANITATION DISTRICT NO. 2 of Orange County, California, a public corporation By Chairman, Board of Directors By Secretary, Board of Directors "District" and CITY OF ANAHEIM, A municipal corporation By By "city" Agenda Item #68 U-5 District No. 2 RESOLUTION N0. 67-56-2 AUTHORIZING ACCEPTANCE OF EASEMENT AND EXECUTION OF A QUITCLAIM MOD A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2, OF ORANGE COUNTY, CALIFORNIA, AUTHORIZ- ING ACCEPTANCE OF EASEMENT AND EXECUTION OF A QUITCLAIM DEED The Board of Directors of County Sanitation District No. 2, of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the certain Grant of Easement dated May 1, 1967, from FRED N. NASON, VIOLETTE J. NASON, RALPH T. ROLAPP and BARBARA R. ROLAPP, to County Sanitation District No. 2, is hereby approved and accepted at no cost to the District; and, Section 2. That the real property over which said easement is granted is more particularly described on Schedule "A" attached hereto and made a part of this resolution; and, Section 3. That the Secretary be authorized and directed to record said Grant of Easement in the Official Records of Orange County. Section 4. That the Chairman and the Secretary be authorized and directed to execute a Quitclaim Deed, quitclaiming the District's interest in the certain real property more particu- larly described on Schedule "B" attached hereto, and to transmit said Quitclaim Deed to Fred N. Nason, et al. Agenda Item #65 -R- District 2 RESOLUTION NO. 67-57-2 ACCEPTING GRANT OF EASEMENT A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2, OF ORANGE COUNTY, CALIFORNIA, ACCEPTING GRANT OF EASEMENT IN CONNECTION WITH CONTRACT NO. 2-9 (Action No. 91526) The Board of Directors of County Sanitation District No. 2, of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: . Section 1. That the certain Grant of Easement dated April 28, 1967, wherein ALBERT LAUNER AND FREDERICK T. MASON AS CONSERVATORS OF THE PERSON AND ESTATE OF HELEN G. BOWEN, et al, grant to the District certain right of way needed in the con- struction of the Cypress Avenue Sub-Trunk Sewer, Contract No. 2-9, is hereby approved and accepted, as negotiated by the District' s General Counsel pursuant to Resolution No. 66-146-2; and, Section 2. That the real property over which said ease- ment is granted is more particularly described on Schedule "A" attached hereto; and, Section 3. That the Secretary of the Board of Directors be authorized and directed to record said easement in the Official Records of Orange County, California. Agenda Item #66 -S- District #2 SMELL OIL COMPANY SHELL BUILDING 1008 WEST SIXTH STREET LOS ANGELEES, CALIFORNIA 90054 TELEPHONES 482•2131 May 1, 1967 Subject: Proposed Annexation Additional Shall Lands Yorba Linda Area . Orange County, California,. Eonorable Board of Directors County Sanitation District No. 2 of Orange County P.O. Box 5175 Fountain Valley, California Dear Sirs: Shell Oil Company is the owner of certain lands in Orange County, Cali-fornia, said land is described in Exhibit "A" attached hereto; and on these lands, we are currently generating waste water in connection with our oil field operations. This waste water is now being processed and har.dled through the facilities of the Waste Water Disposal Company, located in Fullerton, California, of which we are a participating member. By this letter, we wish to advise your board that we are ready to make formal application to the Orange County Local Agency Formation Commission to annex the aforementioned lands to your County Sanitation District No. 2. Prior to making the formal application to the formation comL-.ission, we are wondering about the terms and conditions which you will impose on us at the time of annexation. We would appreciate your requesting your staff to develop for your approval the terms and conditions to be imposed onus during the proposed annexation of the lands described in Exhibit "A" attached hereto. We also include 3 prints of our drawing, D9-249, which denotes the areas of said annexation. As mentioned, we are .now ready to make the application for annexation.subject to your advising us of your requirements. Your consideration of this request will be greatly appreciated. Yours very truly, -� d� Bruce G. Kerr Right of Way Agent BG:t:chm ArZenda Item #67 T-1 District 2 A parcel of land in Sections 15 and 22, Township 3 South, Range 9 West, San Bernardino Base and Meridian, in the County of Orange, State of California, described as follows: Beginning at the intersection of the centerlines of Citrus Ave. and Lakeview Ave. as shoran on map of -Yorba Linda Tract recorded in Book 5, Pages 17 and 18, Miscellaneous Maps, 1.ecords of Orange County, C�li:ornia; thence ?northerly along the East line of Block .7, said Yorba Linda Tract Co the Northeast corner of said Block 7; thence Westerly along the North line of said Block 7, to the intersection of the (,'est line of said Sec. 22, with the North line of said Block 7; thence Northerly 2176.43' along the West line of. said Sections 22 and 15; thence North 89' 53' 41" East 934' ; thence North 0° 06' 19" West 3201 ; thence cast 1340' ; thence South 930' ; thence East 2022.201 ; thence South 2879.21' to the North line of Block 10, said Yorba Linda TracC; thence Westerly 2344' , more or- less, alone the North line of Block 10 and 11, said Yorba Linda Tract to the point of beginning, Containing 264 Acres More or' Less i P.gfenda Item #67 T-2 District 2 �Py ( -�� — I �% o 1/--�1 �A I `` V� t,� p I; f i _^���' -N 1 % , �` r 1•a ;N � r l � ! _� _`AWEL CANYON scNocLHDusr rr� NYpN (tID J ��s C4880J1/C YYCIY --- VAllf : _ ;L' +► ' —�\_ f I I I NO SCALE ...__.1ua '= 0o- sT - '-•\ S( � ��VCC� � I_ 6J1K-•'y� i - I - �ti I __ I ------. 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O IAR.!(E Da �Er'iYr.c 'J.S.� J DR u iS2�J I a _o" j L 1 i "`tom- r �• �" _ :I OR > > Q O r.�YI i �44Q i�! f1.o?O Q; , o u (l I � O I' �BIV01 C:ti�il--E (.L r.= ��S a� fG! <,, o \ 1 �Ll ft�-.y �. sr2 i7 /! [ , < P ,. J-.;��•s G G _ ( r 1!f 1 :C •T' �.%, ,' ?• i , ' C t:I ( YORBfi ( I:_,:.� j'5T LINDA n;» BLV :;:c' � �Y_OR !� s• , �I�� v 4 F ool_ �0 DR� cl5au /ft�0� _ _f.�l.^cc:u> -v!'P<.p,xec.ON'oilEEl CAPRICE AGREEMENT FOR PURCHASE OF SEWERAGE FACILITIES FROM THE CITY OF ANAHEIM (South Santa Ana River Sewer-District No. 2) THIS AGREEMENT made and entered into this loth day of May, 1967, by and between COUNTY SANITATION DISTRICT NO. 2 of Orange County, California, a duly organized and existing public corporation, hereinafter called "District" and the CITY OF ANAHEIM, a municipal corporation, hereinafter called "City" . W I T N E S S E T H: WHEREAS, City has received requests for sewer service in proposed tract developments located within the area east of Imperial Highway and south of the Santa Ana River and located within the boundaries of District; and WHEREAS, there are no existing sewerage facilities to serve said area; and WHEREAS, sewerage facilities are essential to the development of said area; and WHEREAS, on March 10, 1965 District received a preliminary engineering report, which report recommends the construction of a trunk sewer easterly of Imperial Highway and south of the Santa Ana River during period from 19?5 to 1980, said sewer being designated therein as the South Santa Ana River Trunk Sewer; and .WHEREAS, City has an immediate need for a portion of said trunk sewer and wishes to proceed with the plans, specifications and construction thereof; and WHEREAS, it is mutually advantageous that said trunk sewer be designed and constructed so as to have capacity to serve areas at present outside the boundaries of District and the capacity of project necessary to serve such areas is hereinafter referred to as "Excess `�✓ Capacity"; and WHEREAS, it will be to the mutual advantage of both parties hereto for the City to proceed with the construction of the sewerage Agenda Item #68 U-1 District No. 2 facilities hereinafter referred to as "Project" and for the District ultimately to acquire such facilities by purchase from City. NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions, the parties to this agreement hereby agree as follows: 1. Project consists of 4500 linear feet, more or less, of 27-inch vitrified clay pipe, 4850 linear feet, more or less, of 24-inch vitrified clay pipe, a temporary sewage lift station to connect said pipe to an existing trunk sewer owned by City, necessary manholes and appurtenances, engineering, and necessary right of way and easements . 2. The total estimated cost of that portion of the Project necessary to serve areas at present within the boundaries of District, including all right of way and easement acquisition costs' is $229,770. 3. The total cost of Excess Capacity in Project as herein- before defined is estimated at $116,785. 4. The total estimated Project cost, being the sum of $229,770 and $116,785, is $346,555• 5. Upon completion of Project the exact total cost of Excess Capacity will be determined by subtracting the sum of $229,770 from the total cost of Project as computed on the basis of unit bid prices in City's contract or contracts and the final quantities covering material, equipment and labor plus engineering and right of way and easement acquisition costs, less the cost of said temporary sewage lift station. 6. City, in connection with Project, will: A. Prepare right of way plans, satisfactory to both District and City. B. Acquire necessary right of way and easements. C. Prepare plans and specifications satisfactory to District . Agenda Item #68 U-2 District No. 2 D. Advertise and receive bids in accordance with established municipal procedures. E. Supply District with a copy of the tabulation of bids and after written approval of District, award a contract or contracts for construction. F. Perform all construction engineering and inspection. G. Permit District at all times access to construction site and to Project after completion for the purpose of maintenance, operation and repair of Project . H. Finance the cost of engineering, right of way acquisition, and construction. I. Furnish District with bill of sale for Project and Deed to right of way and easements acquired for Project upon final completion of payments by District as hereinafter provided. 7. District, in connection with Project, will: A. Assume responsibility for all maintenance and operation of Project upon completion and acceptance of the work by City. B. Pay to City the sum of $229,770 in five equal annual installments, payable on January 1 of each year and commencing in the fiscal year 1970-1971 or, in the event final completion occurs after fiscal year 1970-1971, in the fiscal year next following the fiscal year in which Project is finally completed and accepted. C. Pay to City the cost of Excess Capacity of Project, as hereinbefore defined, in installments, as areas at present outside the District ' s boundaries, for .N.W/ which said Excess Capacity is provided, are annexed to the territory of the District. Said installments will consist of Fifty Per Cent (50%) of cash Agenda Item #68 U-3 District No. 2 annexation fees received by District from areas to be served by Project and will be payable within thirty (30) days of receipt by District of such cash annexation fees. D. In the event of sale of bonds by the District for work including Project, reimburse City for total final cost of Project less any amounts paid on account thereof, within three months after said sale of bonds. 8. Both parties, in connection with Project, agree : A. That pursuant to Government Code Section 895.4, District shall fully indemnify and hold City harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by District under or in connection with any work, authority, or jurisdiction not delegated to City under this agreement. B. That pursuant to Government Code Section 895.4, City shall fully indemnify and hold District harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by City under or in connection with any work, authority, or jurisdiction not delegated to District under this agreement . IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by and through their respective officers r..d Agenda Item #58 U-4 District No. 2 thereunto duly authorized as of the day and year first hereinabove written. COUNTY SANITATION DISTRICT NO. 2 of Orange County, California, a public corporation By Chairman, Board of Directors By Secretary, Board of Directors "District" and CITY OF ANAHEIM, A municipal corporation By By "City" Agenda Item #68 U-5 District No. 2 RESOLUTION N0. 67-58-2 APPROVING AGREEMENT WITH THE CITY OF ANAHEIM A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2, OF ORANGE COUNTY, CALIFORNIA, APPROVING AGREEMENT WITH THE CITY OF ANAHEIM, FOR PURCHASE OF SEWERAGE FACILITIES The Board of Directors of County Sanitation District No. 2, of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the certain agreement with the City of Anaheim, dated May 10, 1967, wherein the District agrees to purchase the SOUTH SANTA ANA RIVER TRUNK SEWER from the City, is hereby approved and accepted; and, Section 2. That the Chairman and the Secretary of the Board of Directors are hereby authorized and directed to execute said agreement on behalf of the Board of Directors, in form acceptable to the General Counsel. Agenda Item #68 -V- District 2 RESOLUTION NO. 67-55-2 APPROVING PLANS AND SPECIFICATIONS FOR CONTRACT NO. 2- - �d A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2, OF ORANGE COUNTY, CALIFORNIA, APPROVING AND ADOPTING PLANS AND SPECIFICATIONS FOR CONTRACT NO. 2-10-6 The Board of Directors of County Sanitation District No. 2, of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the detailed plans, specifications and contract documents this day submitted to the Board of Directors by J. R. Lester Boyle and Sidney L. Lowry, District' s engineers, for construction of the EUCLID TRUNK SEWER, CONTRACT NO. 2-10-6, are hereby approved and adopted; and, Section 2. That the Secretary be authorized and directed to advertise for bids for said Contract No. 2-10-6 pursuant to the provisions of the Health and Safety Code of the State of California; and, Section 3. That said bids will be received in the office of the Secretary of the District until 4:00 p.m. , June 7, 1967, at which time said bids will be publicly opened and read; and, Section 4. That the staff be authorized to open said sealed bids on behalf of the Board of Directors . Agenda Item #64 -Q- District #2 RESOLUTION NO. 67-55-2 APPROVING PLANS AND SPECIFICATIONS FOR CONTRACT N . 2-10- A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 21 OF ORANGE COUNTY, CALIFORNIA, APPROVING AND ADOPTING PLANS AND SPECIFICATIONS FOR CONTRACT N0, 2-10-6 The Board of Directors of County Sanitation District No. 2, of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the detailed plans, specifications and contract documents this day submitted to the Board of Directors by J. R. Lester Boyle and Sidney L. Lowry, District' s engineers, for construction of the EUCLID TRUNK SEWER, CONTRACT NO. 2-10-6, are hereby approved and adopted; and, Section 2. That the Secretary be authorized- and directed to advertise for bids for said Contract No. 2-10-6 pursuant to the provisions of the Health and Safety Code of the State of California; and, Section 3. That said bids will be received in the office of the Secretary of the District until 4:00 p.m. , June 7, 1967, at which time said bids will be publicly opened and read; and, Section 4. That the staff be authorized to open said sealed bids on behalf of the Board of Directors . Azenda Item #64 -Q- District #2 J C ouziLy san:nation District's of Orange County Apri1 12, 196 becora.: :aJre co:mplc�, we are submitting for your approval adjustments in co:,.paasa- tio:: to :.:cat our :reeds as follows; Our services under item, A (1) on the preceding page should be at a ;Taxi-mum. of i3,000.00 par year, and under items A (2), A (3), and A (4) with no ,.,aximumz . All wor:c will actually be billed at eight tour per diext rates *as follows: rincipal Accountants $ 100.00 Senior Accountants 80.00 ,junior Accountants and Assistants 60.00 Wa, have greatly appreciatad the opportu:ity of serving you in auditing, statis- tical reporting and per-or;ming other services as directed. Having a desire to .":,prove Our raport writing, we have been spending extra tine in this work, much, of whicli has not beer, recovered in billings under the present rates. We trust we may have a favorable acceptance of our up-dated rate schedule for services rendered. Yours very truly, HANS012 Pc, RSON, COWLES & SYLVEStGR HANSON. PETERSON, COWLES & SYLVESTER• Cck7IVIZO PUBLIC ACCOUNTANTS Ar,renda. Item 30 H-2 All Districts RESOLUTION NO. 67-53 ACCEPTING PROPOSAL OF HANSON PETERSON COWLES AND Y TE A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS* 1, 2, 3, 5, 63 7, AND 11, OF ORANGE COUNTY, CALIFORNIA, ACCEPTING PROPOSAL AND AUTHORIZING EMPLOYMENT OF HANSON, PETERSON, COWLES AND SYLVESTER, CERTI- FIED PUBLIC ACCOUNTANTS The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 63 7, and 11, of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That Hanson, Peterson, Cowles and Sylvester, Certified Public Accountants, be employed by the Joint Administra- tive Organization of the County Sanitation Districts, in accordance with their proposal dated April 12, 1967; and, Section 2. That said Accountants are hereby employed to perform the following services : (1) To make quarterly audit of all funds and the preparation of interim quarterly reports as well as an annual certified report for the Joint Adminis- trative Organization and for each District a member thereof. (2) To review at the request of the General Manager, Joint Administrative Chairman, or any District Board, the present accounting system used by the Districts comprising the Joint Administrative Organization and to make recommendations for changes, where desirable, from time to time. (3) To consult and advise the management and Directors in connection with accounting methods and matters at any time. Agenda Item #30 I-1 All Districts (4) To do such other accounting work, in- cluding the preparation of special audits or statistical reports as they may be requested to do by the Joint Administrative Organization or any District of the Joint Administrative Organiza- tion. Section 3. In performing the above-named services, the following shall be the maximum charges to be paid by the Joint Administrative Organization or any District member thereof: Section 2, Item (1) $3,000.00 per year Section 2, Items (2) , (3) , (4) No Maximum Amount All work to be done by said Accountants shall be paid for at the rate of $100 per day for principal accountants, $80 per day for senior accountants, and $60 per day for junior accountants and assistants, subject to the above-stated maximums. A day shall be eight (8) hours . Section 4. That said Accountants shall render itemized fee statements on a progress basis, using per diem rates for services rendered. Section 5. That payment for said services rendered to the Joint Administrative Organization shall be made from the Joint Operating Fund, and that services rendered to any District shall be made from the Operating Fund of that District. Section 6. That Resolution No. 885, adopted September 14, 1960, is hereby rescinded and made of no further effect. Agenda Item #30 I-2 All Districts J0:-11\1 CAROL-1 0 E iGIiVE-.. ERS PHOENIX DERKELEY EL?AGO JO N A.CAROLLJ March 15, 1967 1,011ZA T M. G:1:rLTON CHAr.LLL A. ItOLL1Nt1 Ropiy to: M. NARYLY HUNT 2100 5NAT'iUCY. AVE:NUL 140WARD M. W&Y DERKELGY, CAL AP, 04704 ROJL•RT O.W;L41AM3 AREA COO& 41Z 448.7677 DONALD R. PR&ILLLR County Sarii-c 2.t.on Districts 1, 2, 3, 5, 6, 7, and 11 of Orange County F. O. Box. 5173 Fountain Valley, California 92708 Atten: Mr. Fred Harper, General Manager Subject: Ocean Outfall No. 2, Engineering Fee As we approach the final desire-n phases of the new ocean outfall, W� OL.Or for the Districts' consideration a new proposal for the fee cover- 4- tha desi-r. worl: on the outfall. Acceptance of this offer will result in a substantial savings to the Districts and yet return a satisfactory profit to Sohn Carolio Engineers. It is proposed that the final design incorporate detailed infor- mation so that alternate bids can be received or. a 96-inch diameter outfall and a 120-inch diameter outfall. In addition, three alternate bids on d4 ZfUsars would be requested 'or•each diameter of outfall. Our original agreeme>t with the Board of Directors was that our ea for performing the design and general inspection of the outfall would be 4. 5 percent. This agreement was reached at the time our fee was increased to the present day figure of o. 2 percent. Due to the size of the Job and the character of design, we felt at that time that the old percentage of 4. o percent was adequate for the new outfall. Therefore, our fee for design would have been based on 4. 5 percent of the final construction cost. I n i his instance, with alternate bids received, it would be logical to base L�-L the Engineer's fee on the-low bid presented for the 120-inch diameter out- :all with the alternate incorporating a full diffuser, regardless oJ. the alter:ate awarded.' The estimated cost for this alternate is $14, 038, 000; therefore, the Engineer's fee based on the estimate is: 4. 51/o x•$14, 038, 000 = $631, 700 Decently we have accomplished a thorough estimate of the engineer- is g CGs6 anticipated in the design of the marine section of the 120-inch and 96-inch diameter outfalls and we believe we can-accomplish this design for $398, 000 or less. TNe, therefore, propose to accomplish all of those engineering services covered in our existing contract under items B through L (these J crrer_da, iy�rn /� ZI -1 Districts All j i Page 2 } i ltC:.:.S ;iry included in the fee item known as "basic fee") with the Districts dated Februady 11, 1959 (amended March 8, 1961 and October 14, 196,et) on the project outlined for: i (1) Our actual salary cost (or Drawing Account in case of the partners) plus 150% to cover overhead items (vacation, sick leave, holidays, bonus, direct job costs excepting / only travel and subsistence, office expense, telephone, blue?rii:tinu, auto expense, promotion expense, etc. ) and to cover profit. (2) Plus' out-of-pocket expenses incurred in travel connected with the design of the project but not including travel between Berkeley and the CSDOC. (3) Pius the actual cost of special consultants we may retain ' in performing the design. The agreement would provide that the fee for the above items (1)(2)(3) would not exceed $398, 000. The $398, 000 figure includes for items B through } L of our oriminal agreement. The cost for oceanographic work, the obtai:my Of ocean floor topography, and soils i:vestioations made of the ocean floor is not included in this figure. If chanties or modifications in the Plans and l S-oecifications or other work are ordered by the Districts, or necessitated by factors outside our control, we would reserve the right of negotiating a new "rzaximurn fee" for the job. We would bill the Districts on a monthly :basis for the work accomplished the previous month. We believe this to be a fair agreement for both parties involved. I JOH:ti CAROLLO . NGIN'EERS 1! Har ey H III • riayli:bl `` I I • i <«nr1. ['i,C;7(i //?l' J-2 A11 D i S� ?�c icts ` Ronald aca-an� ;T. .. O ..�::FOS� 6.SOUnC[S :.:,ctiCY l.�Y1Y✓ J:l.GG Go.e«oi S,`,\,,-A ANA RIVER BASIN RLG;O\AL WATER QUALITY CONTROL BOARD .7 JONh:J ,. slCaia C. ROSS NANCY L S.a;i ti R:QiARJ A. i u .FuN INN April 2L , 1967 Co,::,ty Sanitation Districts of Cranoe County „ - ,.1 P. 0. ��x 0 73 . ountai:l Valley, California 92607 Atte:.tion: vx. Paul G. Drov::i, Assis tan*'. General Manager 2'hanlc you for your letter of April 5, 19 67 transmitting recent hacte;aiological results for surf waters. ; the p:''went L_;.Me, Lhe waste discharge requirements .for the Distr cts do not di-_`erentiate he-_-,,2een use and no use days during the period from April. 1 through September Soo Therefore, during the pe-r•iod of April 1 - Scptenincr 30 days on which no use is Gaserved at t e time or sampling (but not necessarily absent 'or the entire day) will be courted when determining compliance with waste discharge requirements. The Districts' contention that high coliform counts occur ii1 the Sa—a Ana Ui ver runoff and result in high counts along the beach is difficult to evaluate in that we have not observed conditions which the Districts Cilori na ted in a norrm al fash:i.on 7h-_'G,,,,,hout a runoff period. Since tale Storms quite often come frG:: O T f S�aO're it appears reasonable -Li-.at Onshore winds also occur we understand, are likely to drive the sewage field toward -le, aeacr:• Therefore, the practice O i assigning h ign Surf C011 fOrTA cG;:rats only to 'river runoff .seems to be questionable. _,_a SGurce Of soli-Fol"m organls.-s in the river runoff is generally cow sides:^ed to be land ruzio t G.T. "litt-I : Ol° r.o public health signi- �ica:.ce. T?:a°: is, it apparcr.Lly does no t contain any significant a-:.Gan Of sewage. The COl:i_ioruis discharged through the Districts' G itfc ll, ' owevew^, are C?oti,Tn toindicate human fecal material of cons e public health S1gn1z.,CaiLCe and, .therefore, should :rah :a1y no be given the same weight of importance as the bacteria t he -river flow. - All Districts 0 d "0 Urn (b 0 P 0 ri- (1) 'd P, En P- (r. tj' P• c r.) i-: ro c, to C, Ij h' si; V. . N I d-I c' h, IN I-, (r) Pj 0 , I.. U; U) 0 0 f.: ..3 1- 1*), P G) -S P C) ro 0 r I- rl- r ktC rl- il. cl� co 0 u-1 f-. If-" 1-11 lrI fl, Ef) 1-3 t:j .I I I..I - [4 0 1-, 6 c,:-, fi, rp, (f) I j n IT rp ril P-1 U: 0 P. ri. r Lf Is 0 P.1 I I. 10 f-.1 . :3 Q 1;l G-4 0 p c' rk (1) T F3 .3 r; C) D p u P. 0 t N I.i • P 3 1-1. Illla D - .11 N 1-1 f, (':)1. V. P. r r (,1 011 Pu rj) Nv 0 rt, t.). f-b ri- rl- C) n Eli fj ri- 1, Cr, Ol ci H F' A) C)4 F13 I.J. c') rt) ill (D b CJ 13 t 1 0 '�j 1p, "J P) p, IJ, O'l 1� H 0 0 P, 1­- V4 .1 U, ) N 0 P. 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C) cl uj :j I, 0 p I lij Hj li 0 P. m ro 0 ri- i- I:i ro N IS t.3 0 rI- '-J, tf M 0 0 61.) H 'j p :Z' N Q Hr 0 0 U) �14. ri- rp, 0 0 P., r- ra D S S-.: ij li 0' P. F-1 :j cs ri. s7. U a) p, (r) rt P) 1.3 ri- P, av tCi 0 ro 3-i3 r fl) G) rl 0 f!) 0 F.) r D (D 0 t; 00 P, (0 tO :�l rj 0 fi r) Fs' v, h.) r) C-1 n p H r ILI .10 0 p, .3 F. I -) (7) �n () 0 < ro (1) rl- pi M D 0 t to r r v. r-i U) b < rr P) (0 ri-F0 P.) cr:? P. cl. :J V) P. 60 0 0) (D 0 Ef) (D P. r" U) M 0' 0 o•tj r+ 0 D l_ fD Uj It P. P. 0 1+ Pll Fj 0 :j ll ;y(F-1 D fs ft P) pi i__r P, 0 0 al H.- P P) (1) .13 rD G) 1 0 + N Ln Fil r+ "J:o 6 f ro P, Pi P, ri, j o (0 co CO 1.1' P) L-,- P', 13 n M cn ro < (D ND (D ri- �j (D CD r it P. P. fi) P) rk 0 t; 11 P, sp�' 0 EA P. If P - I. ZJ rl% 0 r. LD r-11- U) D po S r, ji t':� 0 al 0 0 Hlj U) ry 10 tf Co 1j M 0 1-1 cf) D Fj r+ 't P, rk 0 6) P) 1-4 P- r-, '--: P- ':,- -) (r) w p P. LO -3(h 0 f N I p tCS P) -1 ri- <_ fit rt' :J (D 0 b' P -1:5 n rt c) P P r 0 0 1-3 Fj it R31 r+ 0 0 1 I-S fD 0 r 1 ty I U) ri- __-j 1> rie cn _vv 0 zy N t1 1-1. ll P, U) CC 0 0 P. rj) P, 63 En l­-I r1­ fD rl 0 (n (D rl. .i P. M CI n 1-3 P) CKJ P, P-) r_ 0 M CD r: LJ is rt 9) (1) '..)' Pj N P P- < P, f3 ;J rk P I-1 rl� 1-3 1i td P.) 13 c:5 - ru U) a:,' (D o P, P. 0 n .1 H] • rt- rt' �J' cu)' ts 0 P. 0 P-1 ri. 0 p is F, :j Ly, ro IS 'D %'< ' %' " B z P) OQ ri. 60 rk (i P- ri- N. (M :9 p cf) 1j. P) r a' P, LA 0 0 tS p. fun 1,3' 1;j rf P 0 r I. P 1-1) P. (D 0 ri• c/) r) 0 W rt P (1) O'Q M P- (A ri- P, I Lj_ N 0 :J M p tS (n P: Fri ED (D t Q 0 rt 13 ri- rl, U) 17& rl- b' P, r+ H) $7, [1- 0 Is 10 (f) Fj 0 j_j -, ty 0 n 'j, fi) P-1 0 Ef) U) (D 0 DRAFT 5-4-67 Regional Water Quality Control poard Santa Ana Basin 3691 Main Street Riverside, California Attention: Mr. Richard A. Bueermann, Executive Officer Subject : Effect of River Runoff on Surf Coliform Concentrations and Present and Proposed Actions of Districts to Insure Continuous Compliance with Present Waste Discharge Requirements This is in response to Mr. Bueermann' s letter of April 24, 1967 on the above two subjects. With respect to the effect of Santa Ana River runoff on observed coliform concentrations, this subject has been a matter of conjecture and the cause of considerable previous correspondence to your Board on our part. As evidenced in copies of recent correspondence by your staff to the State and County Health Departments, your staff is evaluating our contention that the Districts should not be held entirely responsible for high coli- form concentrations during periods of river runoff even though effluent disinfection is not practiced. Consequently, we' have no further comment on this subject at this time until further information becomes available or the policy of your Board is changed. With respect to compliance with presently constituted waste discharge requirements, your letter requests information as to what actions will be taken to insure such compliance. Your request arises from testimony at your April 14' 1967 meeting that the Districts are experiencing difficulty in strictly complying with the sewage solids portion of your requirements and conse- quently are technically still in violation of your 1961 Cease and Desist order. Although the present bacterial requirements have been for several years continuously complied with at the onshore stations, expensive chlorination will continue to be necessary for some time to maintain such compliance. Consequently, the actions listed below include measures for coliform reduction as well as for minimization of the appearance of sewage solids on the beach. As pointed out verbally at your April 14 Board meeting, we are not convinced that all of such solids found in our area originate from our operation. However, we are convinced that we Agenda Item #35 1 All Districts should take all possible and practicable steps to insure the lowest possible discharge of such solids and/or measures to pre- vent any such solids discharged from -reaching the water surface and their subsequent stranding on shore. The present and future actions proposed are as follows: 1. Effluent Disinfection - Effluent chlorination is practiced as we determine ocean conditions so require. 188 tons of chlorine were used in April of this year although because of the un- seasonably cold and wet weather, beach use was practically non- existent. This amount of disinfection represents a cost of approximately $19,000 for chlorine alone, not including other incidental operation and maintenance costs. The sum of $3253000 is proposed to be budgeted for chlorine purchases for effluent disinfection for the forthcoming fiscal year. 2. Ocean Research - The Districts are conducting an active and continuous program of oceanographic studies related to currents, temperatures and other relevant ocean parameters. A total expenditure of approximately $20,000 for this purpose is anticipated in the fiscal year 1966-67 and it is proposed that this level of expenditure continue during 1967-68. We feel that this program is and will be extremely beneficial in assisting in meeting your discharge requirements. 3. Diffuser Improvements - At a cost of approximately $10,000, the Districts are now completing improvements to our existing ocean outfall diffuser to achieve better dilution and submergence of the effluent field. We believe this expenditure and program (which will continue if additional improvements are indicated and at an as yet unknown cost) will result in the above described prevention of sewage solids from reaching the surface water. Also, it should produce better dilution of the effluent and therefore improved coliform concentrations both at the nearshore and onshore sampling stations. 4. New Ocean Outfall - The Districts ' proposed new 20,000 foot outfall has been described in detail to your Board in connection with the recent Federal grant application. The only reason for this tremendous expenditure of approximately $15 million is to protect the valuable nearshore and offshore waters from pollution and to improve the existing ocean water quality. It is anticipated that the Districts' present oceanographic research program, and other research to continue during the design phase of this project, will result in the construction of a diffuser which will be capable of submerging the effluent field at a sufficient depth and distance from shore so that all reasonable water quality criteria will be continuously met, including practi- cal absence of sewage solids on the beach. Agenda Item #35 L-2 All Districts 5• Onshore Treatment Improvements - The Districts have engaged consulting engineers to prepare a thorough and compre- hensive report on necessary improvements and additions to our treatment and disposal facilities for the next five years with projections for the next 20 years. This report will be completed and submitted in the fall of this year. If financially feasible measures are recommended which will reduce significantly the discharge of sewage solids to the ocean, the Districts will immediately proceed with these measures irrespective of, and apart from, the construction of the new ocean outfall. We hope that the above will give your Board an indication of the Districts' sincerity in attempting, by all feasible methods, to insure compliance at all times with your present and any future reasonable water quality requirements. We appreciate the spirit of understanding which your Board and its staff have always evidenced towards our problems and, of course, we stand ready at any time to elaborate either verbally or in writing on any of the points made in this letter or on others which we may have inadvertently overlooked. All Districts enda Item #35 L�-3 w • LLS LA. 1.0BI1 SO S1ANA(ii:..:1;NT 8FI'(V1CZW �•;a;�;rK Y1 S RA- CL CON SULTliti i' IxnU�eaxtn DxrA>.lusrtr Yu#arlvx IWAI.VATION Or LJOH sari':N oc)tA\,cr STA"INH VNANCn ADVISOR AU\tl\Ian1^TIOIi NATIONAL OIL 131TILDING dA:'acTY PRO(AItAKO AND ACCOVNTI\O 600 6Ot1TIi GRAND AVL•'NL'L LOS ANGELUS. OALIFORNIA 00017 (2I3) f12G•1011 March 15, . 1967 �..J Mr. Fred A. Harper General Manager County Sanitation Districts of Orange County Dear Mr. Harper: Than%, you for your letter of March 10, 1967 (which I received yesterday, as a matter of information) indicating that the Dis- tricts desire this office 'Co design specifications for its pro- perty insurance, including bid data for uninsured perils and ex- posures as outlined in our Report of Survey. We assume that the commitment would include, in addition: - l) Assisting with the selection and distribution of specifica- tions to certain types of brokers and markets; 2) Evaluating and comparing the responding bids on a "spread sheet" which would become a permanent document in your files; 3) Recommend- ing in writing one or more bidders for consideration by the Boards Of Directors; and 4) Verifying in writing that the submitted pol- icy conforms to what was represented by' the selected bidder. As you know our fee is $20 . per hour of consulting time, as sup- ported by a written I.og, .and our Maximum Fee would be $1, 200 for this project. We do not expect our earned fee will be the Maxi- mum Fee, ' as that rarely occurs, for reasons that are usually be- yond our control. Our Deposit Fee for this would be $250 which will, of course, be credited against our terminal billing of fee. Our invoice is attached for the Deposit Fee. This corLL.L.ment can be scheduled to start at your convenience and it will be completed with all reasonable dispatch. I will expect to hear from you in the near future, and I'm look- ing forward to serving the Dis.tricts again. Sincerely yours, CLR:hwh Charles L. Robinson Insurance Consultant Attch: Inv. for Dep. Fee Arr •n('a, T e n /,!?5 -M- All Districts IN EE r_r -. ARCHITECTS © ENGINEERS 412 SOUTH LYON STREET SANTA ANA. CALIFORNIA 92702 TELEPHONE (714) 547.4471 ADDRESS REPLY TO P. O. BOX 178 \WWI April 21 , 1967 County Sanitation District No. 1 of Orange County Post Office Box 5175 Fountain Valley, California 92708 Attention Mr. Paul Brown Chief Engineer Gentlemen: Macco Realty Company Alton Avenue Trunk Sewer Tentative Tract 6291 i had a telephone conversation with Mr. John A. Spiak March 13, 1967, regarding the questions contained in his letter of March 7, 1967 and also briefly explained the District No.1-District No. 7 joint trunk situation as how it might relate ;o their development. In answer to Mr. Spick`s first question, I told him a precise profile had not been set for the proposed Alton Avenue Trunk, except it would be Leveral feet lower than the existing Santa Ana-Dyer Road Trunk. He realizes regardless of what final elevations are set, they will still have to fill their in-tract sewage in order discharge into the existing or proposed sewers and the saving of a few feet of lift on their in-tract stct!on is rather inconsequential. The best estimate that we can make at this time for the tentative timing of the construction of the Alton Avenue Trunk would be five to six years hence based on present peaking depths in the Santa Ana-Dyer Road Trunks. The flow measurements made between March 28 and April 4, 1967 indicate that both sewers are peaking at 58% of maximum capacity. Mr. Spiak indicated that it might possibly be five years before Tentative Tract 6291 would be fully developed, and there is no indication at this time as to which portions of the tract will be developed first other than the south end in which construction has already started. G = E S S 1 G N A L E N G I N E' E R I N G A N 0 ARCH ITECTU RAL S E R V I C E S Agenda Itern /f40 N-1 District 1 County Sanitation District No. 1 April 21 , 1967 of Orange County Page Two The question about Dyer Road, which is in the northern portion of the tract, and the proposed sewer easement from the standpoint of constructing a por- tion of the Alton Avenue Trunk in order to save pavement replacement costs at some future date is not warranted in our opinion. Pavement removal and replacement would cost approximately $7500. The interest alone on the capital investment for this portion of the trunk would more than offset this cost. We are returning the Macco Realty Company's letter and the two reduced copies of the tentative tract map. Very truly yours, BOYLE ENG I NEERI NG Conrad Hohener, Jr., C.E. 10951 pp 51-0035-03-00 Enc. BOYLE ENGINEERI N G Agenda Item #40 N-2 District 1 MILLER,NISSON 3 KOGLER C4A 0K MILICR ATTORNEYS AT LAW TLLGVMONL C.ARTMUR NIGLON ¢014 NORTH DROADWAY 648-6771 NCISON K0069N SANTA ANA,CALIFORNIA 92706 April 26, 1967 mr. Fred Harper manager County Sanitation Districts Post Office Box 5175 Fountain Valley, California 92708 Dear Fred: With reference to the acquisition of rights-of-way for County Sanitation District EEO. 1 which was authorized some time ago, it appears to me that in view of the letter from Conrad Hohener under the date of April 21 addressed to District No. 1, attention Paul Brown, I should make no further efforts to acquire this portion of the right-of- way at this time. It appears that most of it will ultimately be a public street and there is little purpose of pursuing the acquisition at this time. I still have t're other half of the .right-of-way to acquire, that is, the portion running easterly from Bristol Street just south of the P.E. tracks. I am negotiating at this tine on that in that that is owned by Dean Brothers who took over from Hunsacker, the former owner. This should possibly be on the agenda for the June meeting and at such time I can discuss it with the directors of District No. 1 so that the resolution for condemnation, which I believe was passed last year sometime, should not-be regarded as an item of neglect on my part. Yours very truly, C. Arthur 'Nisson' CAN:mi j F.�r�n�la Item #40 -0- District 1 RESOLUTION NO. 67-54-7 AUTHORIZING ACCEPTANCE OF AN EASEMENT FROM KIMBRELL CONSTRUCTION CO. , CORPORATION A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 7, OF ORANGE COUNTY, CALIFORNIA, AUTHORIZING ACCEPTANCE OF AN EASEMENT FROM KIMBRELL CONSTRUCTION CO. , A CORPORATION The Board of Directors of County Sanitation District No. 7, of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the certain Grant of Easement wherein KIMBRELL CONSTRUCTION CO., INC., grants to County Sanitation District No. 7 a permanent easement for sewer purposes in connection with Tract No.. 4586, is hereby approved and accepted; and, Section 2. That the real property over which said ease- ment is granted is more particularly described as follows: That certain 15' drainage easement dedicated to the County of Orange and also reserved for sanitary sewer urposes over portions of Lots 65 165 17 and 19 of Tract 4586 as shown on a map recorded in Book 213, pages 7 and 8 of Miscellaneous Maps, records of Orange County, California. Section 3. That said Grant of Easement is accepted at no cost to the District; and, Section 4. That the Secretary of the Board of Directors be authorized and directed to record said Grant of Easement in the Official Records of Orange County, California. Agenda Item #54 -P- District #7 RESOLUTION NO. 67-55-2 APPROVING PLANS AND SPECIFICATIONS FOR CONTRACT . 2-10-6 �d A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 2, OF ORANGE COUNTY, CALIFORNIA, APPROVING AND ADOPTING PLANS AND SPECIFICATIONS FOR CONTRACT N0, 2-10-6 The Board of Directors of County Sanitation District No. 2, of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the detailed plans, specifications and contract documents this day submitted to the Board of Directors by J. R. Lester Boyle and Sidney L. Lowry, District' s engineers, for construction of the EUCLID TRUNK SEWER, CONTRACT NO. 2-10-6, are hereby approved and adopted; and, Section 2. That the Secretary be authorized and directed to advertise for bids for said Contract No. 2-10-6 pursuant to the provisions of the Health and Safety Code of the State of California; and, Section 3. That said bids will be received in the office of the Secretary of the District until 4:00 p.m. , June 7, 1967, at which time said bids will be publicly opened and read; and, Section 4. That the staff be authorized to open said sealed bids on behalf of the Board of Directors . Agenda Item #64 -Q- District 7T2 I Schedule PR-I PRELIMINARY PROJECTION OF DEPARTMENTAL PAYROLL COSTS FISCAL YEAR 1967-68 Recommended Total Existing Positions and Cost of Projected Total Organizational Apprentice Organizational Recommended Payroll Cost Department Chart (_1) Program Revisions Changes 1967-68 Plant Mtce . &; Construction $170,612 $ 4,500 $(2,892) $. 1,608 $1725220 Collection Facilities Maintenance 104,107 4,500 1,899 6, 399 110,506 Mechanical Maintenance 76,152 75905 13,702 215607 97,759 Electrical Maintenance 73,870 4,500 2,054 6,554 80,424 Operations (Intl. Shirt Differential) 191,860 3,405 45220 7,625 199,485 Laboratory & Research 6_l.,215 10,068 (8,424) 1,644 625 859 Engineering 63,992 10,068 (25666) 7,402 71,394 Finance & Administration 1445457 1445457 e TOTALS $886, 265 $44,94.6 $7,893 $52,839 $939, 104 $ Projected Overtime 325000 32,000 Projected Emergency Standby 780 780 Reserve for possible salary adjustments 28,000 28,000 TOTALS $9475045 $44,946 $7,893 $52,839 $999,884 BREAKDOtiM OF PAYROLL COST FOR JOINT OPERATING BUDGET Administrative Salaries . $148,657 Operational Salaries 851,027 TOTAL . $999,884 (1) Excludes Cost c - )Apprentice Program � ` Schedule PR-II SUMMARY OF RECOMMENDLD PERSONNEL REVISIONS FISCAL YEAR 1967-68 Add/(Delete) and/or Reclass.i.fy Cost or Classification Summary of Change loos . Person. Savings Assistant Engineer Change title from Construction Engineer Assistant and increase one-half range $ 276 Foreman Change title from Mechanic II and increase one-half range 1 1,420 Mechanic II Change title from Mechanic I 3 22,1668 Engineering Aide III Change title from Engineering Aide 1 -0- Lab Analyst III 1 -0- Plant Operators 2 2 15,087 Mechanic I Change title from Maintenance Man II and increase one-half range 12 7 46,917 Engineering Aide II New classification 2 1 6,720 Lab Analyst II 1 -0- Maintenance Man Change title from Maintenance Man I 9 (2) (14,037) Engineering Aide I Change title from Draftsman (1) (6,662) Lab Aide (1) (5,424) Laborer (4) (9) (53,072) Student Assistant (2) (6,000 29 (2) $ 7,893 Apprentice I Initiate program 8 8 33,810 Apprentice II Initiate program 2 2 _ 111136 TOTALS 39 8 $_ 52,839 PLANS IMAINTEWANCE DEPARTHENT RTsCOI`CENDATION FOR PERSONNEL-POSITIONS CONCEPT 1.967-68 FISCAL YEAR Existing Positions Staff Recommendations Pro,j . Person. Proj . Cost No . of Range Auth. Maximum Change In Range (Savings) Pos . Title No . Pos . 1967-68 T Pos. Pers . Title No . Summary of Changes of Char. es_ 1 Pit . Mt—ce . Suvvr. 117 .5 1 1 Plt . Mtce . Supvr.. 47 .5 None 2 Mechanic II 11-3. 2 2 Foreman 43.5 One--half Range Increase 464. & Title Change 3 2 3 2 Mechanic II 42 . Add Three Positions & 14, 530 . Title Change : Recla ss- i.fy T;-to from Existing Personnel; One Projected for 1968-69 . 4 Maintenance Man II 39 .5 8 6 4 2 Mechanic I 40. One-half Range Increase & 12,647 . Add Four Positions & Title Change : Reclass- ify Two from Existing Personnel; Two for PP. 3 Maintenance Nan I 38.5 11 6 3 (2) Maintenance Plan 33 . 5 Add Three Positions & Title (12,885. ) Change : Reclassify Tvio Existing Personnel (mech. Htce) ; Three Positions for PP 10 Laborer 36 . 5 8 7 (2) ( 3) Laborer 36 . 5 Delete Ttao Positions : Re- (17,698 . ) classify Existing Per- sonnel . 1 1 1 l Apprentice I 34.5 Add One Position 4, c--00. 25 TOTALS 34 25 9 0 ii'OTAL 1,603 . COLLECTION FACILITIES MAINTENANCE DEPARTMENT RECOMMENDATION FOR PERSONNEL--POSITIONS CONCEPT 1967-68 FISCAL YEAR Existing Positions Staff Recommendations Proj . Person. Proj . Cost No . of Range Auth. Maximum Change In Range (Savings) Pos . Title No . Pos . 196'j-68 Pos.Pers. Title No . Summary of Changes of Changes l Trunk I41-1ce . Supvr. 46 . 1 1 Trunk Mtce . Supvr. 46 . None 1 Asst . Const . Insp. 43 . 1 1 Asst . Const . Insp. 43 None 1 Mechanic II 43. 1 1 Foreman 43. 5 One-half Range Increase 240 . & Title Change 3 Trunk Htce. Fmm. 42. 3 3 Trunk Mtce . Frmn. 42 . None 1 1 1 1 Mechanic II 42. Add One Position & Re- 8,083. classify Existing Personnel . 1 Maintenance Man II 39 .5 2 1 1 Mechanic I 40 . One-half Range Increase 204 . & Title Change - Add One Position for PP. 1 Maintenance Man I 38 .5 5 2 1 Maintenance Man 38 .5 Add Four Positions & 6, 360 . Title Change : Reclassify One from Existing Per- sonnel; Three for PP 6 Laborer 36 .5 5 4 (1) (2) Laborer 36 .5 Delete One Position & Re- (12,993. ) Re- classify One . 1 1 1 1 Apprentice I 34.5 Add One Position 4 500 • - 14_ TOTALS I 20 ! 15 �. 6 1 TOTAL 6, 399 . MECHANICAL MAINTENANCE DEPARTMENT RECOMMENDATION FOR PERSONNEL-POSITIONS CONCEPT 1967-68 I+'ISCAL YEAR Existing Positions Staff Recommendations Proj . Person. Proj . Cost \To , of Range Auth. Maximum Chan e In Range (Savings) Pos. Title No . Pas . 1967--68 Pos. Pers. Title No . Summary of Changes of Changes 1 Mechanical Supvr. 45. 1 1 Mechanical. Supvr. 45. None 1 Mechanic II 43. 2 1 1 Foreman 43. 5 One-half Range Increase 236 • & Title Change : Add One Position for PP. ( Projected to be fill- ed 3 Mechanic I 42. 3 3 Mechanic II 42 , Title Chang) Change 3 2 3 2 Mechanic I 40 . One-half Range Increase 12,842. & Add Four Positions & Change Title from 14tce . Man II : Reclassify Two from Existing Personnel; One for PP. 2 Maintenance Mari I 33.5 4 3 2 1 Maintenance Man 38 .5 Add Two Positions & Title 6,192 . Change : Reclassify One from Existing Personnel; One for PP . 3 ]laborer 36 .5 ' 2 2 (1) (l) Laborer 36 .5 Delete One Position & Re- ( 5, 56h • ) Re- classify 2 2 2 2 Apprentice I 34.5 Add Two Positions (One for 7,905 . 12 mos . , One for 9 mos . ) 10 TOTALS 17 14 7 !E TOTAL $21,607 . ELECTRICAL MAINTENANCE DEPARTITNT RECOL`1MENDATION FOR PERSONNrL-POSITIONS CONCEPT 196'T-68 FISCAL YEAR ' Existing Positions l Staff Recommendations Proj . Person. Proj . Cost i`Io . of Range Auth. Maximum Change In - Range (Saving;,) Pos. Title No . Pos. 1967-68 Pos. Pers. Title No . Summary of Changes of Changes 1 Electrical Supvr. 1E5. 1 1 . Electrical Supvr. I15 None 1 Flo-v;meter Tech. 43. 2 2 Foreman 43.5 One-half Range Increase 480. Title Change 1 i,Iechanic II 4-3. 2 echanic I 42 . 2 2 Mechanic II 42. Ti tle itl.e Change LI 3 4 3 Mechanic I 40. One-half Range increase 21, 224. 8e Add Four Positions & Change Title from Mtce . Man II : Reclass- ify Three from Existing 3 I��Iaintenance Man I 38 .5 Personnel; One for PP. 3 1 (2) Maintenance Man 38.5 Title Change . T ;o Projected (13,704. ) Vacancies Resulting from Net Reclassifications 1 Laborer 36.5 1 0 (1) Laborer 36 .5 One Projected Vacancy (J,9�16 • ) Resulting from Reclassi.-- fications. 1 1 1 1 Apprentice I 34.5 Add One Position 4, 500 . 9 14� 10 5 1 6, 5,=4 TOTALS , i ��� TOTAL �_ __ OPERATING DEPART►'F,,4 NT RECOrDDIE.NDATION FOR PLRS0I,1IiEL-POSITIONS CONCEPT 1967-63 FISCAL YEAR Existing; Positions Staff Recommendations Proj . Person. Proj . Cost No . of Range Auth. Maximum, Change In Range ( avin s) P+)s . Title No. Pos . 1967-63 Pos. Pers . Title No . Summary of Changes of Cha.nUes 1 Operations Engineer 50. 1 1 Operations Engineer 50. None 1 Chief C C 0 46 . 1 1 Chief C C 0 46 . None �= Control Center Opr. 44, 5 5 Control Center Opr. 411.. None 1 Chlor. Supvr. 44. 1. 1 Chlor. Supvr. 44. None 3 Plant Operator 41 . 3.0 1.0 2 2 Plant Operator 41 . Add Two Positions Z: $lc,, o37 . Reclassify Existing; 4 Chlorinator Opr. � L L Personnel . p 10 . ! E Chlorinator Opr. 40. None 2 Operator Trainee 39 . 2 2 Operator Trainee 39 . None 2 Laborer 36 .5 2 0 (2.) Laborer 36 .5 Two Projected Position (10,367 . ) Vacancies Resulting; from Promotion 1 1 1 1 Apprentice I 34.5 Add One Position (9 Illos . ) 3, 405• 24 TOTALS 27 25 3 1 TOTAL 7,625• LA130RATORY & RESEARCH RECOMI-'LNDATION FOR PERSONNEL-POSITIONS CONCEPT 1967-68 FISCAL YEAR Existing, Positions Staff Recommendations Pro j . 'Person. Pro j . Cost No . of Range Auth. Maximum Chan4e In. Range (Savings) Pus. Title No. Pos. 1967-68 Fos. Pers, Title No . Summary of Changes of Changes 1 Research Chemist Li6 . 5 l 1 Research Chemist 116 .5 None 1 Chief Lab . Analyst 2}1t. 1 1 Chief Lab. Analyst 4.4. None 1 Lab. Analyst 111 41 .5 2 1 1 Lab. Analyst III 41 . 5 Add One Position 1 Lab. Analyst II 40. 2 1 1 Lab. Analyst II 40. Add One Position for PP 2 Lab. Analyst I 37 .5 2 2 Lab . Analyst I 37 .5 None 2 ?'.-ab. Aide 36 .5 2 1 (1) Lab. Aide 36 .5 One Projected Position 5,421'. ) Vacancy. Use for PP. 1 Student Assistant 1 0 (1) Student Assistant One Projected Position (3,000 • ) Vacancy. or PP. 1 1 1 1 Apprentice II 38.5 Add On-- Position 5.1 1. 1 1 1 Apprentice I 36 .5 Add One Position 11, 5U0 9 1.3 9 4 0 1,64Lt . �_— TOTALS _ _� TOTAL ___. i ENGINEERING DEPARTIT!,NT RECOINDIENDATION FOR PERSONNEL-POSITIONS CONCE0T 196,(-68 i.,usCAI, fEAR :,;,'x-1. t I n Positions Staff Recommendations Proj . Person. Proj . Cott I, o of Range Auth. Maximum Chan. e In Lange (Sa.vrnJs) Pos . Title No . - � Pos . � ic,6'(-68 Pos.I Pers. Y` Title _ No . Summary of Changes TY of Cha�nEo 1 Construction Engr. 53. 5 1 1 Construction Engr. 53.5 None 1 Const . Engr. Ass t t . 46 . 1 1 Assistant Engineer I46 .5 One-half Range Increase 2-(6 . & Title Change 1 Const . Inspector 1 1 Const .- Inspector 46 . None 1 Engineeri.n; Aide 142. 2 1 1 Engineei,ing Aide III 42 . Add One PP & Title Change 2 1 2 1. Kngineex,ing Aside II 40 . Add Two Positions: 6, Reclassify One from Existing Personnel; One PP 2 Dra f tstrian 38 . 2 1 , (1.) ,,n gineeri ng Aide I 38. Change T_i.tle ?: Re- classify (6,oi�2. . classify One to Highev Level position 3 Student Assistants i 3 2 (1. ) Student Assistant One Projected Position ( 3,000. Vacancy 1 1. 1 1_ Apprentice II 38 .5 ��3 Add One Position 1. 1 1. 1 Apprentice I 34 .5 Add One Positron 4, 0 9 TOTALS i 1�; 10 5 1 TOTAL (, 402 . , FTNANCE & ADMINI MiAT ON RECOHZ IE;NDATI.ON FOR PERSONNEL-POSTTIONS CONCEPT ~ 196'(-68 FISCAL BAR _r.�isting Positions _r� Staff I ocomi-iienclations Pro j . Person. 0o j . Cost NO . of Range Auth. Maxinnura CliEnij e In Range (Savings) !l'os . T3 tle No . Pas . 196,( •68 pos._ Peas . V F T-1 ;Je _- -- No . Summary of Changes of Chantyes� 1 General Manager 1 1 General None 1 A4s 't , Gcn. Dlgr. 1. 1 Ass' t . Gen. Mgr. None 1 Director of Fi na-ace '50.5 1. 1 Director of Finance 0.5 None 1 Pu vch . <: Ace 50.5 I �. 1 Furth. & .'lclin. Off. J0 .5 None 1 .'!ccountant 1,4.J + J_ l Accountant None Ass 't , Purch. Of 1 Aos 13 ' t . P�_ircn, 0;'1_'. ' . I1. f'. I13a5 None I Secretary II ; ) , J I. 1 Secretary 11 39 .5 Hone 2 S,2cretary T � , 2 2 Secretary 38• done 2 Sr. Steno -Clerk 3u , �; 2 2. Sr. Steno-Clerk 36 .5 None 2 Account Clerk 36 , '_ 2 Account Cleric 36 .5 None St(,,no- P.T . Steno- P.T. None 7. O_!f.; ce Aide :l. Office Aide None 1. D),borer : t� , �. a. Laborer 36 .5 None -7 TOTAL SUPERINTENDENCY 1 u.pt . of Opera Ulons 54.5 l l Supt. of Opeva Lions 51E. 5 None 1 nn<-�nce S�_ipt . 11-9 .5 l 1 Maintenance Supt . 1E9 .5 None 2^ •_2-, COUNTY SANITATIO OR( E"ECUT'�E COMMITTEE -- Ic" of O'lls I SECRETAR II I 47G-541 SR STENO CLK 'ECRETARY I D I 0 406-502 440-545 DISTRICT NO. 7 FINANCE F4 ADMINISTRATION MAINT 3-s .1 11 DIR OF FINANCE PURCH G AD OFF 1 0 -- 1 V 8G5-1077 6G5-1077 MAINTE R/W AGT IPI IurHI FIELD SJPV ;CCN(ANT 455'i PUR OFF PAINT. SECRETARIAL POOL (1�7G49t-TEM �,- STENO ACACCT LK LABORER SEC-Y IIi I QI3T5-464 406-501 4040G•S 1 40G-501 440-S4S TEN U�t OFF'C.AIDE IEN IPt tm I I QI I TO Ar. 90 M.MAX. T.IO An MAX. �CAFiT-I�diN�ENANCE CONSTRUC�'I�f� COL-LPL 10 FACILITIES MAINTENANCE TRUCK 6 STAT EOUI 34.25 20.15 t _-- -- T MICE SUPV- ----- --_ --_'-- —_ TRNK MTCE SU - — -- ----`— MECN I 1 Qt 1 0 733-914 GT7-842 G41- r PREM STRUCTrES IfGHANICAL 6 PIPWO GROUNDS HVY EI P OPER. A►pm. CONNECTION WSP- SEINER LINE PUMP ATIONS APPREN. STATIONARY I I 7- .5 9 1 6 4 _+�-2 1-1 1-1 I FOREMAN FOREMAN Ant CON INS FOREMAN FORE I Qj I 1 lD 1 Oj 591-735 S91-7l5 575-715 491.7l6 59t- MECN II �MEC�t u l MECN II MECH II FORE N FO MECN II M ECH I I I I I I I I I(t� I jrI 545•477 4 -G7t 1"s-,,(PJ 54S-G77 545-G7F 545-G 545- 7 545-G`h 5-G'f 0--, MECH I MECH I �y;.. MECH I MECH I MECH I 21 2 1 �;`- 2 464-� 469-G06 469-W* 464- 464-G06 --- --------_-- ---_-- - -------- _— ------------N II, MTCE M��NN MTCE M N MTCE IAO(�N MTCE MAN MICE MAN MTCE MAN MTCE MAN MICE MAN rAPPRFN II MTCE O1 452?SGO 452- 461 z5G01431-5401 4S2!SGO 4S2'SGO 4S2!560 452?6O452:ABORE©©RI LABORER LABORER LABORE� LABORER IABORER LA LAB 302 4"-SOZ 406S 50b1 40G- APPRENI APPREN 1 APPREN I I (D 1 20 3G5-452 1 S65-4 I OPEN POSITION TO BE FILLED ONLY WHEN LEGEND HIGHER LEVEL POSITION IS NOT FILLED -�� `•- -� PROPOSED FUTURE POSITIONS 0 AUTtCtPATED PERSONNEL ASSIGN►LENTS 19GY-65 DISTRICTS OF ORANGE COUNTY MIZATIONAL CHART JULY 1.1967 SO:AR0S f:DIRTORS I P 0------ COMMITTEE IA o��ta01 GENERAL MANAGER 1667�N0. ASSET. GEN MGR CHIEF ENGINEER 1583/M0. STAFF COMMITTEE GENERAL Tra,_Q.Saf t7, COUNSEL Em�rpency Plowing Rvan.boi TOO/MO. NANCE 61 OPERATIONS ENGINEERING __..-_-.12$.-_101__ _ _—_ 14-1.9 UPT. OF OPERATIONS CONSTR [NOR ', 1077- 1343 1020-I TI IANCE OPERATIONS LAS 61 RESEARCH 27-25 _13 9 `PT. OPER.1 EtlGR �DIR LA 6RESj IyJ I n 020 642-1e48 RES CH.CHgMIS � I 696-8 5 CHF CON C R OP CRF LAB ANALYS A55'T E GR 1 C11 1 677-$ 2 6a8-T55 696-e S MAINTENANCE ELECTRICAL MAINTENANCE a 14-10 Pv ELEC ISG;PV CHLORI SUPV CONT STR©OP CONST IQ45P T G41-797 GOd-755 606-755 449,9" UIPMENT SHOP APPREN. INBT U ENTAT,O, ELECTRICAL APPREN. APPREN BACTERIOLOGY CHEMICAL APPREN -- -4. � _ 2-2 2-2 'V FOREMAN FOREMAN FOREMAN CC>rt 1 Q 101 3] 591-7jS 591-735 S91-735 _ r5l 5-715 j ff,H II MECH j1 MIECN a MECH II MECH U PLT OPER LABANA LAB ANAL YG MCC M (l 7 0 (� 2 9 5-G77 545-G 7 �54 S-47T 545-6�7 545-Gf7 SIC-641 530•GS9 530-659 545-r MEC S9? 4B9„01 4BV H6 48q H((I�� MECHO[ Oo04 R 4691 4B4? GO6 Gbs 489-409 .1N MTCE MMAoAH APPREN 0 MTCE 1/•4N rAPPREN BT OP TRA(SK� APPRENQ(�II LAB ANl1L I APPREN`�Q FNG 41DOE I /0 45t!SGO 1 0 1 45L?560 1 O I 464?STS 45? SLO 4ts?S�0 45L 5?.O 2Q L— —J L_ __J !40- RER L 406ot 406o SOt 4 6?RSOL 406 5(p2 APPREN 11 APPRENo[ APPREN I TDi AS 'T APPREN.,I STDTASST SGS 4 L SGS!4SL ;85!4�t I.7S-'t. 365 455t I.75-L33©.. } TC `tillrr. COUNTY SANI I A ION DISTRICTS 1 >�5 \'T TELEPHONES: y�� I �;, AREA CODE 714 OF ORANGE COUNTY, CALIFORNIA 962 2411 1OS44 ELLIS AVENUE, P.O.BOX 5175, FOUNTAIN VALLEY, CALIFORNIA, 9270B April 21, 1967 MANAGER' S REPORT TO THE EXECUTIVE COMMITTEE Directors Bousman and Long have accepted Chairman Parsons ' invitation to attend this meeting and participate in the discussions . The following is an explanation of the various items of business proposed to be considered on April 27th. 1. PROPOSAL OF HANSON, PETERSON, COWLES & SYLVESTER, CERTIFIED PUBLIC ACCOUNTANTS. Hanson, Peterson, Cowles & Sylvester, Certified Public Accountants, have submitted a new proposal (copy attached) , for the purpose of increasing their fees for accounting services . The services currently being performed for the Districts include quarterly audits, interim quarterly reports, annual financial reports and related items . Since their fees have not been adjusted since 1960, this proposal appears to be in order. 2. STUDY BY STATE CONTROLLER TO DEVELOP ACCOUNTING SYSTEM FOR ALL SPECIAL DISTRICTS. The State law provides that the Sanitation Districts' accounting and reporting procedures are to be performed according to the methods prescribed by the State Controller, and at the end of each fiscal year a comprehensive report must be submitted showing all financial transactions of the Districts during the preceding period. As outlined in the attached letter, the Controller, at the direction of the State Legislature, is engaged in a study 2. +.r to develop a distinctive accounting system for all California special districts . A subcommittee is being formed of specia.lizts from t:ie different types of districts for the purpose of develop- ing recommended procedures . A.ny modifications of the present accounting and -reporting mechanism will become a part of the statutes under which we function, and will affect our Districts directly. It J. therefore "0colill:;ttl�led that *he General Manat-er and the Director of Finance be uuL.^.orized to participate in the study of this matter as members of the Controller' s Advisory Subcommittee, and to attend the meetings required for such participation. The staff will be prepared to report further on this item at the meeting. 3. RECOiWENTED PURCHASE Or ACCOUZTINIG MACHINE. We have enclosed a copy of a memorandum submitted by the Districts ' Director of Finance, recommending that the capacity of the Districts ' accounting system be increased. The various alternatives for accomplishing this purpose have been outlined in the memorandum. The staff recommends purchase of an NCR 400 accounting machine as outlined in Alternative I.I. (See separate report enclosed) . 4. J 0INT' OP%iATING AND JOINT CONSTRUCTION BUDGETS A. Joint Construction Budget. The enclosed preliminary Joint Construction Budget for the 1967-68 fiscal year proposes new con- struction totaling $1,415,000, and the establishment of a reserve of $7,000,000 for the proposed new Ocean Outf all. The first three items listed under regular con- struction are re-budgeted from our 1966-67 budget. At the present time John Carollo Engineers are working on an Advanced Planning Report which was authorized on December 14, 1966, and the items listed under regular construction will be included in their recommendations . B. Personnel Requirements for 1967-68 Fiscal Year. For the first time, the enclosed preliminary Personnel Budget material reflects the costs of salaries vow and wages on a departmental basis. We feel that this approach will be of valuable assistance to the Directors, not only in their budget deliberations but also in J• considering the projected personnel -requi-rements for the next few years . (see green report) . At the last meeting of the Corri.iittee Uric Districts ' :Director of Finance presented a Apositions and personnel concept" , which establishes a maximum number of positions for each classification within a department, but limits the number of personnel assignable to frill these positions at any given time (always fewer than the authorized positions) . This concept provides a degree of flexibility to management on personnel assignments, and has been incorporated into this preliminary budget. A revised organizational chart reflecting this change is being prepared, and it will be available at the meeting. C. Joint Oneratin Budget. The staff has prepared for the Committee, a detailed budget report on our Joint operations . The yellow sheets contained within the preliminary Joint Operating Budget material -represent a budget condensa- tion for a convenient reference. The other material provides the detailed supporting information. We hope that this abundance of information will not tend to confuse the Committee members; it is intendea as study material for review prior to the meeting Thursday. Fred A. Harper r'I General Manager FAH:jb HANSON, PETERSON, COWLES & SYLVESTER CERTIFIED PUBLIC ACCOUNTANTS H. LOUIS HANSON, C.P.A. 063 SOUTH D STREET, P.O. DOX 660 MEMBERS OFT ARTHUR PETERSON. JR.. C.P.A. TUSTl N, CALIFORNIA 92660 AMERICAN INSTITUTE OF HAROLD L. COWLES, C.P.A. CERTIFIED PUDLIC ACCOUNTANTS DELMER L. SYLVESTER. C.P.A. PHONE (7)4) 544.7660 AND CALIFORNIA SOCIETY OF April 12, 1967 CERTIFIED PUBLIC ACCOUNTANTS Board of Directors County Sanitation Districts of Orange County 10844 Ellis Avenue Fountain Valley, California Gentlemen: Subject: Revision of Resolution for Employment of Certified Public Accountants For over twelve years we have been serving you as your independent certified public accountants. The last revision of your authorizing resolution was made September 14, 1960, and the services to be rendered were prescribed in the following terms under Resolution 'No. 885: A-1 To make quarterly audits of all funds and the preparation of interim quarterly reports as well as an annual certi- fied report for the Joint Administration Organization and for each District as a member thereof. A-2 To review the present accounting system used by the Districts comprising the Joint Administrative Organization and to make recommendations for changes where desirable from time to time. A-3 To consult and advise the management and Directors in connec- tion with accounting methods and matters at any time. A-4 To do such other accounting work, including the preparation of special audits or statistical reports as may be requested by the Joint Administrative Organization or any District of the Joint Administrative Organization. Our services in the past have been billed under item A (1) above at $2,000.00 per year, under items A (2), A (3) and A (4) above with no maximum amount. All work has been paid for at the rate of $64.00 per day for principal account- ants, $52.00 per day for senior accountants, and $44.00 per day for junior accountants and assistants, subject to the above maximums. A day has been determined on an eight hour basis. Billings have been rendered on a progress quarterly basis, using per diem rates for the services rendered. As our costs of rendering services have continued to increase with the economy during the past seven years, and the magnitude of the expansion and operation of the joint work and district work has also increased considerably, and Page No. 2 County Sanitation Districts of Orange County April 12, 1967 become more complex, we are submitting for your approval adjustments in compensa- tion to meet our needs as follows: Our services under item A (1) on the preceding page should be at a maximum of $3,000.00 per year, and under items A (2), A (3), and A (4) with no maximum. All work will actually be billed at eight hour per diem rates as follows: Principal Accountants $ 100.00 Senior Accountants 80.00 Junior Accountants and Assistants 60.00 We have greatly appreciated the opportunity of serving you in auditing, statis- tical reporting and performing other services as directed. Having a desire to improve our report writing, we have been spending extra time in this work, much of which has not been recovered in billings under the present rates. We trust we may have a favorable acceptance of our up-dated rate schedule for services rendered. Yours very truly, HANSON, PETERSON, COWLES & SYLVESTER HLH:1mh c HANSON, PETERSON, COWLES & SYLVESTER CERTIFIED PUBLIC ACCOUNTANTS ` �r HOUSTON 1. FLOURNOY CONTROLLER •y (n''•' ti aantr17.f ex of t4e pState d Uifamia SACRAMENTO April 11, 1967 Mr. Fred Harper County Sanitation District No. 1 Post Office Box 5175 Fountain Valley, California 92708 Dear Mr. Harper: As you may know, the State Controller is required under Section 53891 of the Government Code to prescribe uniform accounting and reporting procedures for all California special districts, except those obtaining exemption by reason of using a chart of accounts prescribed by the California Public Utilities Com- mission or Federal Power Commission. The overall plan is to develop a distinctive accounting system for each utility-type activity and a master system to accomodate all non-utility activ- ities. So far systems have been developed for water, harbor and port, airport, hospital, transit and non-utility districts, the first four of which have been placed in the California Administrative Code. About a year ago the Controller's Advisory Committee decided that the sanitary and sanitation operations should be classed a utility-type activity. Because of involvement in existing projects we are just now in a position to act. Our method has been to form a subcommittee of specialists in the type of activity for which we needed a system, to develop recommended accounts and procedures. You have been suggested by Morris Levy, our Supervisor of Special Dist- rict Reports, as a prime candidate for membership on such a subcommittee. On the basis of past experience I would estimate that the job could be finished in four or five meetings, beginning in June. Expenses of meeting attendance will have to be assumed by the district represented. If you are interested and able to service on this committee, please let us know and we will send details on the time, place and agenda for the first meeting. Cordially, HOUSTON I. FLOURNOY, STATE CONTROLLER Div. Local Govt. Fiscal Affairs Martin F. Anderson, Chief By Gordon Bronson Accounting Consultant COUNTY SANITATION DISTRICTS APRIL 17, 1967 of ORANGE COUNTY, CALIFORNIA P.O. BOX 5175 10844 PLUS AVENUE FOUNTAIN VALLEY,CALIFORNIA,92708 TO: FRED A. HARPER, GENERAL MANAGER FROM: J. WAYNE SYLVESTER, DIRECTOR OF FINANCE SUBJECT: RECOMMENDATION FOR ACQUISITION OF ACCOUNTING MACHINE SUMMARY Sometime during the next fiscal year the Districts ' staff should undertake a comprehensive data processing feasibility study. The increase in accounting volume and the requirements for fiscal record keeping and increased reporting to directors, management, staff, and other agencies necessitates the applica- tion of data processing equipment in the area of accounting. However, one of the additional goals in this study should be to determine to what extent computers can be utilized in our operational activities . Included in this study, of course, should be the determination of the advantages and/or disadvan- tages of the Districts ' acquiring their own facilities, or ` utilizing the facilities of another agency or service bureau. It is my projection that some type of electronic data processing (EDP) will have to be initiated by the Districts during the 1969-70-71 fiscal period. In the meantime, during this study and transitional period we have an immediate problem, that of maintaining a system adequate to handle our accounting workload. To meet this problem it is my recommendation that the Districts acquire a more sophisticated accounting machine than that currently in service . HISTORY Up until 1962 the books of the eight Districts were hand posted records. In 1962 our present accounting machine was acquired to handle the increased accounting volume and aid in the sophistication of our accounting system and its output information. Since that time our personnel have almost doubled and the accounting volume has increased tremendously to keep up with requirements of our expanding operations and the resul- tant demand for more information, from both a fiscal accounting and financial management standpoint as well as the operational aspect. In addition, regulatory agencies continue to impose more requirements as to the type of system and the information that it must produce . The State Controller' s office, for example, at the direction of the Legislature, is currently developing a uniform accounting system for special districts. 2 The amount and type of information required to be developed by the accounting system and the complexity of the system neces- sary to produce this information has increased to the point that our present equipment and staff cannot adequately handle it. We now have 13 complete sets of books to keep, encompassing some 1200-plus accounts, with approximately 70 cash and investment funds to keep track of. In addition we have approximately 300 cost-center records and, of course, the necessary payroll records for 122 employees . It is therefor essential that the Districts increase the capacity of the accounting system during this interim period, between now and the time that some type of data processing is initiated. ALTERNATIVES To accomplish this necessary transition there are two feasible alternatives as follows: ALTERNATIVE I This alternative calls for the acquisition of an additional accounting machine identical to the one presently in service . This would also require the addition of one account clerk to operate the machine starting with the second year and to absorb the increased volume of work that would continue to be hand computed. The projected cost for this alternative for two and three year periods is detailed on the attached analysis . Advantages: 1) Eliminates the necessity for modifications to present system. 2) Eliminates the necessity for designing and printing new forms . Disadvantages: 1) Would require an additional account clerk with cost and benefits and equipment needed for an additional employee . 2) Much of the accounting activity and reports would still have to be done by hand as this machine does not have the ability to compute or print out data auto- matically. 3) Would delay the initiation of accounting system im- provements as this machine does not have the capacity to handle the activity required by these improvements. 3 ALTERNATIVE II ... This alternative would be to retire the existing account- ing machine and to acquire a more sophisticated machine than we presently utilize . This would eliminate the need for an addi- tional account clerk and actually enable the improvement of the accounting system and the development of more information neces- sary for management and staff, etc . , timelier, and with more accuracy. This alternative would also provide a desirable transitional step to data processing. The cost of this alter- native for two and three year periods is detailed on the attached analysis. Advantages: 1) This equipment would have the ability to compute (though it is not regarded as a computer in the accepted usage of the term) and, combined with the feature of automatic balance pickup, would increase accuracy, speed, and amount and type of work that could be put on the machine. 2) It would eliminate much of the work that must now be done clerically and thus defer the hiring of an addi- tional account clerk for at least one year, probably longer. 3) The capacity to print out data and reports stored on magnetic cards . 4) Ability to add peripheral punched card equipment. Disadvantages: 1) Necessity to modify present system and to re-design and print new accounting forms. RECOiv=-NDATION It should be emphasized that the above considerations are not being presented merely as a change to facilitate the move to data processing. As discussed above, we are to the point Where positive action is necessary for the acquisition of new or additional equipment. This is essential to meet the increas- ing demands on our accounting system to maintain the high stand- ard, and to allow for the progressive development of the system. It is quite obvious from the discussion of the alternatives, that Alternative II is by far the superior of the choices. It provides the ability to increase the capacity and the sophisti- cation of our existing system and the development of information that cannot now be produced by our staff with existing equipment. This would be achieved, of course, without the addition of any 4 personnel. In addition, this alternative would provide a desir- able transitional step in any changeover to data processing. Alternative I would only provide for the handling of the increased volume of work and would necessitate the addition of personnel. The alternatives listed indicate a preference of equipment to be considered as that manufactured by National Cash Register Company. This is for three reasons: First, our present equip- ment is NCR and our experience with this company has been entirely satisfactory. Secondly, as our exisiting equipment is NCR, a change to more advanced NCR equipment would involve a minimum of modification to our exisiting system and would also require a minimum of our staff ' s time . Thirdly, I have explored the equivalent equipment offered by competitive companies and find the costs of NCR to be most favorable as follows: Rental per month Purchase Price A VCR 400 $525 $20,280 B IBM 6400 710 32,950 C Burroughs E-4000 74o 29,500 As the attached cost analysis indicates, the most econom- ical method of acquisition would be the purchase of the equip- ment recommended. IT IS MY RECOMMENDATION THAT FAVORABLE CONSIDERATION BE GIVEN TO THE PURCHASE OF THE NCR 4oO ELECTRONIC ACCOUNTING MACHINEE. r.. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY ANALYSIS OF ACCOUNTING 14ACHINE ACQUISITION CO,STS NCR-33 and NCR-4o0 Purchase Straight Rental 2 Years 3 Years 2 Years 3 Years Alternative I Rental or Purchase Cost NCR-33 $ 9,984 $ 9,984 $ 4,896 $ 7,344 Maintenance Contract 8r 1 42 570 855 Freight + 1� 44 . 44 Depreciation in value of existing machine by retaining 1, 200 1,800 1,200 1,8o0 $12,083 $13, 253 $ 6,710 $10,042 Less: Estimated resale value at end of period 5,200 3,600 1, 200 boo $ 63883 $ 91653 $ 5,510 $ %443 Add: One account clerk position starting with second year 6,720 13,440 6,720 13,44o NET COST OF ALTERNATIVE I $133603 $23,093 112,230 $22,883 Alternative II Rental or Purchase Cost NCR-400 $20, 280 $20,280 $12,576 $18,900 Maintenance Contract goo 1,800 Freight 86 86 Conversion of Records and Programs 23000 25500 2,000 23500 Rental Fee for NCR-33 during delivery period (6 x $204 x 2) 612 612 612 612 $23,878 $25, 278 $15,274 $223098 Less: Estimated -resale value at end of period and present value of existing NCR-33 12,400 9,400 2,400 2,4o0 HET COST OF ALTERNATIVE II $11,478 15)878 , 12,874 19,698 RESOLUTION N0. 67-58-2 APPROVING AGREEMENT WITH THE CITY OF ANAHEIM A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 23 OF ORANGE COUNTY, CALIFORNIA, APPROVING AGREEMENT WITH THE CITY OF ANAHEIM, FOR PURCHASE OF SEWERAGE FACILITIES The Board of Directors of County Sanitation District No. 2, of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the certain agreement with the City of Anaheim, dated May 10, 1967, wherein the District agrees to purchase the SOUTH SANTA ANA RIVER TRUNK SEWER from the City, is hereby approved and accepted; and, Section 2. That the Chairman and the Secretary of the Board of Directors are hereby authorized and directed to execute said agreement on behalf of the Board of Directors, in form acceptable to the General Counsel. Agenda Item #68 -V- District 2 _U { May 4, 1967 PERSONNEL RECOMMENDATIONS- FOR 1967-68 The attached information details the personnel recommenda- tions of the staff for the fiscal year 1967-68. The recommendations call for the addition of eight personnel which are essentially the Apprentice I positions approved by the Boards in November of 1966, at an approximate cost of $44,946. Other recommendations, in- cluding salary adjustments for three classifications and the $ersonnel-positions concept explained below, will cost an estimated 7,893. Total projected cost of the recommended changes for the 1967-68 fiscal year is $52,839 . In addition, a reserve of $28,000 which represents approximately 3% of the total payroll has been included for possible salary adjustments . Historically, the Districts conduct a salary survey in the fall of the year with any adjustments usually becoming effective December 1st. POSITIONS AND PERSONNEL CONCEPT The positions-personnel concept, which to our knowledge is unique to public agencies, but certainly not a new concept, has been developed for consideration by the Districts . This concept allows a desirable degree of flexibility in the assignment of personnel to job classifications and maintains control of assignments as exercised by the Personnel Review Committee, the Management Committee, and the General Manager. A definition of the two terms is desirable to aid in understanding the concept. The term positions refers to the authorized maximum positions in each classification. The term personnel refers to the actual personnel employed and assigned to the authorized positions . Briefly, the positions-personnel concept works as follows : Within each department and/or sub-department an authorized maximum number of positions is established for each classification. This maximum is indicated on the Districts organizational chart and sets the limit of personnel that can occupy each classification at any given time. The maximum number of personnel (always less than the authorized positions) is then established. This sets the limit of personnel assignable to fill the authorized positions within each department organizational line. For example, on the attached copy of the proposed organiza- tional structure for the Plant Maintenance and Construction Department, the sub-department of Grounds has been allowed a maximum of six positions . However, at any given time, a maximum of four personnel can be assigned to the six authorized positions. May 4, 1967 PERSONNEL RECOMMENDATIONS- FOR 1967-68 The attached information details the personnel recommenda- tions of the staff for the fiscal year 1967-68. The recommendations call for the addition of eight personnel which are essentially the Apprentice I positions approved by the Boards in November of 1966, at an approximate cost of $44,946 . Other recommendations, in- cluding salary adjustments for three classifications and the personnel-positions concept explained below, will cost an estimated 7,893. Total projected cost of the recommended changes for the 1967-68 fiscal year is $52,839 . In addition, a reserve of $28,000 which represents approximately 3% of the total payroll has been included for possible salary adjustments . Historically, the Districts conduct a salary survey in the fall of the year with any adjustments usually becoming effective December lst. POSITIONS AND PERSONNEL CONCEPT The positions-personnel concept, which to our knowledge is unique to public agencies, but certainly not a new concept, has been developed for consideration by the Districts . This concept allows a desirable degree of flexibility in the assignment of personnel to job classifications and maintains control of assignments as exercised by the Personnel Review Committee, the Management Committee, and the General Manager. A definition of the two terms is desirable to aid in understanding the concept. The term positions refers to the authorized maximum positions in each classification. The term personnel refers to the actual personnel employed and assigned to the authorized positions . Briefly, the positions-personnel concept works as follows : Within each department and/or sub-department an authorized maximum number of positions is established for each classification. This maximum is indicated on the Districts organizational chart and sets the limit of personnel that can occupy each classification at any given time. The maximum number of personnel (always less than the authorized positions) is then established. This sets the limit of personnel assignable to fill the authorized positions within each department organizational line . For example, on the attached copy of the proposed organiza- tional structure for the Plant Maintenance and Construction r Department, the sub-department of Grounds has been allowed a maximum of six positions . However, at any given time, a maximum of four personnel can be assigned to the six authorized positions. Assignment of personnel to the individual classifications is, of course, controlled by the current personnel action procedures . The second feature of the concept is the provision that allows for the opening of a lower position when a higher level position can not be filled. This provides that should there be a vacancy in an authorized position classification, and qualified personnel are not available to fill the position, the position may be closed and an additional position in one of the lower classifications in that department organizational line opened up. For example, if in the above mentioned department, the position of Mechanic II were open and it was not possible to secure a qualified employee to fill it, the position could be closed and an additional lower position opened. There is NO provision for opening additional higher level positions . The flexibility that is derived from this concept is evident. It -enables the advancement of skilled personnel to open positions (where authorized positions exceed assigned personnel) commensurate with his skills and enabling recognition of his efforts without his having to wait for someone to terminate or be promoted. It also enables employment of the required number of personnel even though qualified personnel are not immediately available for the higher positions . For control purposes and to facilitate budget and payroll accounting, it is recommended that positions and salaries regula- tions be established on a departmental basis with reference to an organizational chart that would indicate the authorized positions in each classification, by department, and the maximum number of personnel allowed to occupy these positions . This information has been included on the attached recommended organizational chart and the supporting schedules. -2- L NY aM: AhN ij I i A� �0�.. �0�;�� RUCTION 34 - 25 PLT. MICE. SUPV. 1 iQ 735- q 14 b APiPRE N. STRUCTURES MEC;;ANICAL G PIPING GROUNDS HVY. EQUIP OPER. 1 - 1 7; 5 _ 7- 5 9- 7 6 -r4 3- 2 K FOREMAN FOREMAN r 10 1 1 ( 5° i- 735 59 1 - 735 MECH 117 iirIECH Ii MECH II i � � 1 545 - G77 ��t, ,�:ti� 545-G77 545-G77 MECH ? I MECH I MECH I MECH I 2 (D 2 1 2 (1) 2 Q 480, -Goa ^89 -Goa -Goy �, 84-G08 !,;ya®—a ...- .r no-- _— •-.a ..0 W. .... r.r�ie r�\i.��r s • PPREN. It�r MTCE.MiAN iMTCEAMIAN 1�M T CEy.MAN `MTGE. MAN MTCE.MAN 0 { 3 QQ 2 i 3 Q2 2 Q2 452-5G0 1452 -SGO 4-52 -5G0 452 -5G0 452 - 5GO t LABORER LABORER LABORER LABORER 2Q2 3 +D 40G-502 40G-509- 406-502 40G-502 3 Y APP RE_N. I to l 3G5-452 OPEN POSITION TO BE FILLED ONLY WHEN LEGEND HIGHER LEVEL POSITION IS NOT FILLED. r PROPOSED FUTURE POSITIONS ANTICIPATED PERSONNEL ASSIGNMENTS 1ct67-G$ COUNTY SANITATION DISTRICTS OF ORANGE COUNTY ��ITATIp� 1 ♦. p H to f BUDGET RECOMMENDATIONS CAPITAL OUTLAY REVOLVING FUND (JOINT WORKS CONSTRUCTION) 1967 - 68 FISCAL YEAR i 1 CAPITAL OUTLAY REVOLVING FUND FISCAL YEAR 1967 - 68 TREND CHART BUDGET DOLLAR 12 a i.01 Dist.No.11 0 I 0 $.07 Dist. No.I o Al Dist.No.7 s �`' $.06 $.II Dist. No.6 z 8 �oJ $.0 6 7 BUDGETED J Dist. No.5 2 6 $•06 Dist. No. 2 Z $.30 5 ~ w AMOUNT RAISED c� 4 ___� Dist. No. 3 • o m' $.34 3 J Q 0 2 F- I 62 63 64 65 66 67 63 64 65 66 67 68 F I S C A L Y E A R TOTAL CORF BUDGET REQUIREMENTS DISTRICT SHARE OF JOINT WORKS AND AMOUNTS RAISED CAPITAL OUTLAY DOLLAR BASED ON EQUITY PERCENTAGE " A Rounded to nearest )ant BUDGET RECOMMENDATIONS CAPITAL OUTLAY REVOLVING FUND April 20, 1967 DISTRICTS' REQUIREMENTS AND COMPARATIVE DATA FOR JOINT WORKS EXPANSION Fiscal Year 1967 - 1968 1 67-1 68 Requirements 1966-1967 Comparative Amts . Accumulated Outfal l Reserve Equity Cash Less : Estimated Net Amounts Cash Amounts District Percent Reouirements* Balances to be Raised Requirements Raised 1966-67 1967-68 1 11. 13 $ 1,262,142. $ 849,520 . $ 412,622. $ 1,160,628. $ 427,452 . $ 539,560 • $ 779, 100 . 2 30.55 3,464,370 . 2,336,180 . * 1, 128. 190 . 3,191,727. 1, 176,411 . 1,483,790 . 2, 138,500 . 3 34 .20 3,878,280 . 2,504,160 . 1,374,120 . 3,421,224. 11464,048. 1,590,480. 2,394,COO - 5 5 .70 646,380 . 432,900 . 213,480 . 591,435 • 207,099 • 274,950 • 399,0Co . 6 5 .82 659,988. 429,200. 230,788. 586,380 . 208,164 . 272,600. 407,Loo . 7 5 .70 646,380 . 372,220 . 274,160 . 508,533 • 222,117 . 236,410 . 399,000 . 11 6 .90 782,460. 475,820 . 306 ,640 . 650,073 . 284,709 . 302,210 . 483.cco . ,_-oTALS 100.00 $11,340,000.* $7,400,000 . $3,940,000. $10,110,000 . $3,990,000 . $4,700,000. $7,000,C0o . *See Schedule "Joint 11orks Requirements" j April 20, 1967 JOINT WORKS REQUIREMENTS 1967-1968 Regular Construction (1) Additional Pre-chlorination Facilities at Plant No . 1 (Project No. 2071) $195,000(a) NEW (2) Replacement of Interplant Gas Transmission Line (Project No. 2081) 170,000(a) (3) Site Improvements at Plant No. 2 (Project No. 2072) 220,000(a) (4) Sludge Dewatering, Phase II Plant No . 2 (Project No . 20L) 265,000 (5) D:i.,,rester " I" , Plant No. 2 (Project No . 2083) 335,000 (6) Laboratory Building, Plant No. 1 (Project No. 2084) 105,000 (7) Miscellaneous Small Contracts and Force Account Work 125,000 Subtotal $ 1,415,000(b) Reserve for Ocean Outfall No . 2 Project No . 2075 7,000,000 Professional Services (1) Design Services on Ocean Outfall No. 2 (Project No. 2075) 225,000 (2) Legal and Survey Services 10,000 TOTAL REQUIREMMNTS $ 8,650,000 Un-oaid_o Encumbered from 1966-67 Headworks "'Z (Job P2-11) $2,612,000 Ocean Outfall No . 2, Land Section (Job J-9) 78,000 2,690,000 Cash Requirements for 1967-68 $11,340,000 Less : Balance available from 1966-67 7,400,000(c) TOTAL TO BE RAISED BY TAXES $ 3,940,000(a) NOTES: (a) Rebudgeted from 1966-67 (b) Includes Engineering and contingency (c) Includes $4.7 million reserve heretofore accumulated (d) For comparison, amount raised in 1966-67 $ 3,990,000 Schedule PR-A . COUNTY SANITATION DISTRICTS SUMMARY OF FIVE YEAR PROJECTED PERSONNEL REQUIREMENTS FISCAL YEARS 1967-68 THROUGH 1971-72 1967-1968 1968-1969 1969-1970 1970-1972 Total For Fiscal Year Fiscal Year Fiscal Year Fiscal Years(2) Five Years Department Personnel Cost Personnel Cost Personnel Cost Personnel Cost Position Cost Plant Maintenance & Construction -0- $ 1,608 1 $ 5,600 3 $19,400 5 $31, 800 9 $ 58,408 Collection Facilities Maintenance 1 6,399 -0- -0- 3 18,200 1 6, 100 5 30,699 Mechanical Maintenance 4 21,607 1 5,600 1 7,300 2 12, 700 8 47,207 Electrical Maintenance 1 6,554 1 5,600 1 7,300 1 6,600 4 26, 054 Operations 1 7,625 2 11,200 1 9,600 3 19,800 7 48,225 Laboratory -0- 1,644 -0- -0- -0- -0- -0- -0- -0- 1,644 Engineering 1 7,402 -0- -0- -0- -0- -0- -0- 1 7,402 Finance & Administration -0- -0- 2 11, 600 1 10,500 2 11, 600 5 33 ,700 TOTALS 8 $ 52,839 7 $39,600 10 $72,300 14 $88,600 39 $ 253,339 Projected Payroll Budget for 1967-68 119 p47, o45 Prior to Recommended Changes 119 $247, 045 TOTAL PROJECTED PAYROLL COSTS 127 $ 999 , 884 158 $1,200,384 NOTE: The above cost projections represent pure salary costs exclusive of salary adjustments and benefits. COUNTY SANITATION DISTRICTS Schedule PR-B PROJECTED PERSONNEL REQUIREMENTS � FISCAL YEARS 1967-68 THROUGH 1971-72 1967-1968 Fiscal Year 1968-1969 Fiscal Year 1969-1970 Fiscal Year 1970-1972 Fiscal Years (2 No. Add Projected (Delete) Actual No. Projected No. Projected No. Projected Position Pos . Pers. Cost 67-68 Position Added Cost Position Added Cost Position Added Cost PLANT MAINTENANCE & CONSTRUCTION Foreman $ 464 Apprentice II' 1 $5,600 Mechanic II 1 $ 7, 300 Foreman 1 $ 8, 000 Mechanic II 3 2 . 14,580 Mechanic *1' 1 6,600 Mechanic II 1 7,300 Mechanic I Zf 2 12,647 Laborer 1 5,500 Laborers 3 - 16,500 Mtce. Man 3 (2) (12, 885) Laborer (2) (3 ) (17, 698) Apprentice I 1 1 4, 500 TOTALS 9 0 $ 1, 608 TOTALS 1 $5,600 TOTALS 3 `$19,4 00 TOTALS 5 $31 , 800 COLLECTION FACILITIES MAINTENANCE 'nar 'ea to •Individual Districts Foreman - $ 2110 No Additional Personnel Trunk Mice. Anticipated Foreman 1 $ 6,600 Mtce . Man 1 $ 6, 100 Mechanic II 1 1 8, 088 Mtce. Man 1 6, 100 Mechanic I 1 204 Laborer 1 5, 500 Mtce. Man 4 1 6,360 Laborers (1 ) (2) (12, 993) . Apprentice I 1 1 11 ,500 TOTALS 6 1 $ 6, 399 TOTALS 3 $18,200 TOTALS 1 $ 6, 100 COUNTY SANITATION DISTRICTS Schedule PR-B PROJECTED PERSONNEL REQUIREMI?.NTS r FISCAL YEARS 1967-68 THROUGH 1971-72 1967-1968 Fiscal Year 1968-1969 Fiscal Year 1969-1970 Fiscal Year 1970-1972 Fiscal Years (2) No. Add Projected (Delete) Actual No. Projected No. Projected No. Projected Position Pus . Pers. Cost 67-68 Position Added Cost Position Added Cost Position Added Cost !MECHANICAL MAINTENANCE Foreman 1 $ 236 Apprentice II 1 $5, 600 Mechanic II 1 $7,300 Mechanic I 1 $ 6,600 Mechanic I 3 2 12, 842 - Mtce. Man 1 6, 100 Mtce. I-.ian 2 1 6, 192 Laborer (1 ) (1 ) (5, 568) Apprentice I 2 2 7,905 TOTALS. 7 4 $21,607 TOTALS 1 $5, 600 TOTALS 1 . $7,300 'TOTALS 2 $12,700 ELECTRICAL MAINTENANCE Foreman $ 480 Apprentice II 1 $5, 600 Mechanic II 1 $7,300 Mechanic I 1 $ 6,600 Mechanic I 4 3 21,224 Mtce. Ilan (2) (13,701I) Laborer (l) ( 5,9116) Apprentice I l 1 4, 500 TOTALS 5 1 $ 6,554 TOTALS 1 $5,600 _ 1 $7,300 TOTALS 1 $ 6, 600 Schedule. PR-B COUNTY SANITATION DISTRICTS PROJECTED PERSONNEL REQUIREMENTS FISCAL YEARS 1967-68 THROUGH 1971-72 1967-1968 Fiscal Year 1968-1969 Fiscal Year 1969-1970 Fiscal Year 1970-1972 Fiscal Years (21 No. Add Projected (Delete) Actual No. Projected No. Projected No. Projected Position Pos. Pers. Cost 67-6F Position Added Cost Position Added Cost Position Added Cost OPERATIONS Plant Operator 2 2 $15, 087 Apprentice II 2 $11,200 Asst. Oper. Eng. 1 $9,600 P.sst. Oper. 3 $19,800 Laborers (2) (10, 867) Apprentice I 1 1 3,405 TOTALS 3 1 $ 7, 625 TOTALS 2 $11,200 TO`hLS 1 $9,600 TOTALS 3 $19, 800 LABORATORY Lab Anal. III 1 No Additional Personnel No Additional Personnel Possible Reduction in Personnel Anticipated Anticipated as Result of Completion of Lab Anal. II 1 New Outfall Lab Aide. (1 ) $(5,4211 ) Student Asst. (1 ) (3, 000) Apprentice II. 1 1 5,568 Apprentice I 1 1 4 ,500 TOTALS 4 0 $ 1,644 schedule PR-3 COUNTY SANITATION DIS`1'RICTS ; PROJEC`1'ED PERSONNEL REQUI13EMENTS FISCAL YEARS 1967-68 THROUGH 1971-72* 1967-1968 Fiscal Year 1968-1969 Fiscal Year 1969-1970 Fiscal Year 1970-1972 Fiscal Years (2) No. Add Projected (Delete) Actual No. Projected No. Projected Ido. Projected Position Pos . Pers . Cost 6'7-68 _ Position Added Cost Position Added Cost Position Added Cost EENGINEERING Asst. Engr. 276 No Additional Personnel No Additional Personnel No Additional Personnel Anticipated Anticipated Anticipated . Engr. Aide III 1 . Engr. Aide II 2 1 6,720 Engr. Aide I M (6, 662) f ` Student Asst. M (3, 000) Apprentice 11 1 1 5,568 Apprentice I 1 1 4, 500 TOTALS 5 1 $ 7,402 F1NA!-,CF, & AD MINISTRATION No Additional Personnel Account Clerk 1 5,600 Systems Acet. 1 . 10, 500 Senior Steno 1 5,C00 , n ticipated Secretary. I 1 6,000 Storekeeper 1 6, 000 TOTALS !2 $11,600 TOTALS 1 c10, 500 'TOTALS 2 $11 , 600 TOT! LS 39 8 p52, 839 7 $39,600 10 p72,300 14 Schedule PR-I PRELIMINARY PROJECTION OF DEPARTMENTAL PAYROLL COSTS FISCAL YEAR 1967-68 Recommended Total Existing Positions and Cost of Projected Total Organizational Apprentice Organizational Recommended Payroll Cost Department Chart (1) Program Revisions Changes 1967-68 Plant Mtce . & Construction $170,612 $ 4,500 $(2,892) $. 1,6o8 $172,220 Collection Facilities Maintenance lo4, 107 4,500 1,899 6, 399 110, 506 Mechanical Maintenance 76,152 7,905 13,702 215607 97,759 Electrical Maintenance 73,870 4,500 2,054 6,554 80,It24 Operations (Incl. Shift Differential) 191,86o 3,405 1[5220 7,625 199,485 Laboratory & Research 61, 215 lo,o68 (8,424) 1,644 le oo2,859 Engineering 63,992 10,o68 (2,666) 7,402 71, 394 Finance & Administration 144,457 1445457 TOTALS $886, 265 $44,946 $7,893 $52,839 $939, 104 Projected Overtime 32,000 323000 Projected Emergency Standby 78o 780 Reserve for possible salary adjustments 28,000 28,000 TOTALS $947,o45 $44,946 $7,893 $52,839 $999,884 BREAKDOWN OF PAYROLL COST FOR JOINT OPERATING BUDGET Administrative Salaries $148,857 Operational Salaries 851,027 TOTAL $999,884 (1) Excludes Cost (. )Apprentice Program SWMARY OF RECOMMENDED PERSONNEL REVISIONS Schedule PR-II FISCAL YEAR 1967-68 Add/(Delete) and/or Reclassify— Cost or Classification Summary of Change os . Person . . Savings Assistant Engineer Change title from Construction Engineer Assistant and increase one-half range $ 276 Foreman Change title from Mechanic II and increase one-half range 1 1,420 Mechanic II Change title from Mechanic I 4 3 223668 Engineering Aide III Change title from Engineering Aide 1 -0- Lab Analyst III 1 -0- Plant Operators 2 2 15,087 Mechanic I Change title from Maintenance Man II and increase one-half range 12 7 46,917 Engineering Aide II New classification 2 1 6,720 Lab Analyst II 1 -0- Maintenance Man Change title from Maintenance Man I 9 (2) (14,037) Engineering Aide I Change title from Draftsman (1) (6)662) Lab Aide (1) (5,424) Laborer (4) (9) (53,072) Student Assistant 2 (6,0J0 29 (2) $ 7,893 Apprentice I Initiate program 8 8 33,810 Apprentice II Initiate program 2 _ 2 r 1.1, 136 TOTALS 39 3 $ 52,839 PLANT MAINTENANCE DEPART1,,,MI11T RECOMMENDATION FOR PERSONNEL-POSITIONS CONCEPT 1.967-68 FISCAL YEAR Existing Positions Staff Recommendations Proj . Person. Proj . Cost �10 . of Range Auth. Maximum Change In Range (Savings) Pos . Title No . Pos . 1967-68 Pos.1 Pers . Title No . Summary of Changes of Changes 1 Plt . Mtce . Supvr. 47 . 5 1 1 Plt . Mtce . Supvr. 47 .5 None 2 Mechanic II 43. 2 2 Foreman 43.5 One-half Range Increase 464. & Title Change 3 2 3 2 Mechanic 11 42. Add Three Positions & 14, 580 . Title Change : Reclass- ify Two from Existing Personnel; One Projected for 1968-69 . 4 Maintenance Man I1 39 . 5 8 6 4 2 Mechanic I 40. One-half Range Increase & 12,647 . Add Four Positions & Title Change : Reclass- ify Two from Existing Personnel; Two for PP. 8 Maintenance Man I 38 .5 11 6 3 (2) Maintenance Man 38. 5 Add Three Positions & Title (12,885. ) Change : Reclassify Two Existing Personnel (Mech. Mtce) ; Three Positions for PP 10 Laborer 36 .5 8 7 (2) (3) Laborer 36 .5 Delete Two Positions : Re- (17,698 . ) classify Existing Per- sonnel . 1 1 1 1 Apprentice I 34.5 Add One Position 4, 500 . 25 TOTALS 34 25 9 0 TOTAL $ 1,608. COLLECTION FACILITIES MAINTENANCE DEPARTMENT RECOMMENDATION FOR PERSONNEL-POSITIONS CONCEPT 1967-68 FISCAL YEAR Existing Positions Staff Recommendations Proj . Person. Proj . Cost No . of Range Auth. Maximum Change In Range (Savings) Pos. Title No . Pos . 1967-68 Pos. Pers . Title No . Summary of Changes of Changes 1 Trunk Mtce . Supvr. 46 . 1 1 Trunk Mtce . Supvr. 46 . None 1 Asst . Const . Insp. �13. 1 1 Asst . Const . Insp. 43 None 1 Mechanic II 43. 1 1 Foreman 43. 5 One-half Range Increase $ 240. & Title Change 3 Trunk 14tce . Frmn. 42. 3 3 Trunk Mtce . Frmn. 42 . None 1 1 1 1 Mechanic II 42. Add One Position & Re- 8,088. classify Existing Personnel . 1 Maintenance Man II 39 .5 2 1 1 Mechanic I 40 . One-half Range Increase 204. & Title Change - Add One Position for PP. 1 Maintenance Man I 38.5 5 2 4 1 Maintenance Man 38 . 5 Add Four Positions & 6, 360 . Title Change : Reclassify One from Existing Per- sonnel; Three for PP 6 Laborer 36 .5 5 4 (1) (2) Laborer 36 .5 Delete One Position & Re- (12,993. ) classify One . 1 . 1 1 1 Apprentice I 34.5 Add One Position 4, 500 . 14 TOTALS I 20 15 6 1 TOTAL $_ 6, 399 . MECHANICAL MAINTENANCE DEPARTKENT RECOMMENDATION FOR PERSONNEL-POSITIONS CONCEPT 1967-68 FISCAL YEAR Existing Positions Staff Recommendations Proj . Person. Proj . Cost No . of Range Auth. Maximum Chane In Range (Savings) Pus. Title No . Pos. 1967-68 Pos. Pers. Title No . Summary of Changes of Changes 1 mechanical Supvr. 45. 1 1 Mechanical Supvr. 45 . None 1 Mechanic II 43. 2 1 1 Foreman 43. 5 One-half Range Increase $ 236. & Title Change : Add One Position for PP. ( Projected to be fill- ed 63-69) 3 Mechanic I 42. 3 3 Mechanic II 42. Title Change 3 2 3 2 Mechanic 1 40. One-half Range Increase 12,842 . & Add Four Positions & Change Title from Mtee. Man II : Reclassify Two from Existing Personnel; One for PP. 2 Maintenance Man I 38.5 4 3 2 1 Maintenance Man 38.5 Add Two Positions & Title 6,192 . Change : Reclassify One from Existing Personnel; One for PP. 3 Laborer 36 .5 2 2 (1) (1) Laborer 36 .5 Delete One Position & Re- ( 5, 568 . ) classify 2 2 2 2 Apprentice I 34.5 Add Two Positions (One for 7,905. 12 mos. , One for 9 mos . ) 10 TOTALS 17 14 7 4 TOTAL $21,607 . ELECTRICAL MAINTENANCE DEPARTMENT RECOMMENDATION FOR PERSONNEL-POSITIONS CONCEPT 1967-68 FISCAL YEAR Existing Positions Staff Recommendations Proj . Person. Proj . Cost No . of Range Auth. Maximum Change In Range (Savings) Pus . Title No . Pos . 1967-68 Pos. Pers. Title No . Summary of Changes of Changes 1 Electrical Supvr. 45 1 1 � Electrical Supvr. 45 None 1 Flowmeter Tech. 43. 2 2 Foreman 43.5 One-half Range Increase 480 . & Title Change 1 Mechanic II 43. 2 Mechanic I 4.2 . 2 2 Mechanic II 42. Title Change 4 3 4 3 Mechanic I 40. One-half Range Increase 21,224. & Add Four Positions & Change Title from Mtce . Man II : Reclass- ify Three from Existing Personnel; One for PP. 3 Maintenance Man I 38.5 3 1 (2) Maintenance Man 38 .5 Title Change . Two Projected (13,704 . ) Vacancies Resulting from 1 Laborer Net Reclassifications 36 .5 l 0 (l) Laborer 36 .5 One Projected Vacancy ( 5,946 • ) Resulting from Reclassi- fications. 1 1 1 1 Apprentice I 34.5 Add One Position 47500 . 9 14 10 5 1 $ 6, 554. TOTALS TOTAL OPERATING DEPARTMENT REC01-MENDATION FOR PERSONNEL-POSITIONS CONCEPT 1967-68 FISCAL YEAR Existing Positions Staff Recommendations Proj . Person. Proj . Cost No . of Range Auth. Maximum Change In Range (Savings) Pos . Title No . Pos. 1967-68 Pos . Pers. Title No . Summary of Changes of Changes 1 Operations Engineer 50. 1 1 Operations Engineer 50. None 1 Chief C C 0 46 . 1 1 Chief C C 0 46 . None 5 Control Center Opr. 44. 5 5 Control Center Opr. 44. None 1 Chlor. Supvr. 44. 1 1 Chlor. Supvr. 44. None 8 Plant Operator 41 . 10 10 2 2 Plant Operator 41 . Add Two Positions & 15, 087. Reclassify Existing Personnel . 4 Chlorinator Opr. 4-0 . 4 4 Chlorinator Opr. 40. None 2 Operator Trainee 39 . 2 2 Operator Trainee 39 . None 2 Laborer 36 .5 2 0 (2) Laborer 36 .5 Two Projected Position (10, 867. ) Vacancies Resulting from Promotion 1 1 1 1 Apprentice I 34.5 Add One Position (9 mos . ) 3,405. 24 TOTALS 27 25 3 1 TOTAL $ 7,625. LABORATORY & RESEARCH RECOtll` ENDATION FOR PERSONNEL-POSITIONS CONCEPT 1967-68 FISCAL YEAR i T Existing Positions Staff Recommendations Proj . .Person. Proj . Cost T Maximum Change In. Range Savings�o . of Range Fos . 1967-68 Pos. Pers . Title No . Summary of Changes (f Changes Pos. Title No . Pos . 1 Research Chemist 1 Research Chemist 46 .5 None 1 Chief Lab. Analyst 44. 1 1 Chief Lab . Analyst 44. None 1 Lab. Analyst III 41 .5 2 1 1 Lab . Analyst III 41 .5 Add One Position 1 Lab. Analyst II 4O . 2 1 1 Lab. Analyst II 40 . Add One Position for PP i 2 Lab. Analyst I 37 .5 2 2 ( Lab . Analyst I 37 .5 None 2 Lab. Aide 36 . 5 2 1 � 7. Lab . Aide 6 .5 One Projected Position 5,424. ) � � t ( ) 3 � j �( Vacancy. Use for PP. 1 Student Assistant 1 0 (1) Student Assistant One Projected Position (3,000 . ) Vacancy. Use for PP. 1 1 1 1 Apprentice II 38. 5 Add One Position 1 1 1 1 Apprentice I 36 .5 Add One Position 4, 500 . 9 13 9 4 0 1,644. TOTALS TOTAL ENGINEERING DEPARTMENT RECOMMENDATION FOR PERSONNEL-POSITIONS CONCEPT " 1967-68 FISCAL YEAR Existing Positions Staff Recommendations Proj . Person. Proj . Cost No of Range Auth. Maximum Change In Range (Savings) Pos . Title No . Pos. 1967-68 Pos. Pers. Title No . Summary of Changes of Changes 1 Construction Engr. 53.5 1 1 Construction Engr. 53.5 None 1 Const . Engr. Ass' t . 46 . 1 1 Assistant Engineer 46 .5 One-half Range Increase 276 . & Title Charge 1 Const . Inspector 45 . 1 1 Const. Inspector 46 . None 1 Engineering Aide 42. 2 1 1 Engineering Aide III 42. Add One PP & Title Change 2 1 2 1 Engineering Aide II 40. Add Two Positions : 6,720 . Reclassify One from Existing Personnel; One PP Change 2 Draftsman 38 . 2 1 (1) Engineering Aide I 38. g ( ) e Title & Re- 6,662. classify One to Higher Level position 3 Student Assistants 3 2 (1) Student Assistant One Projected Position (3,000. ) Vacancy 1 1 1 1 Apprentice II 38 .5 Acid One Position 1 1 1 1 Apprentice I 34.5 Add One Position 4, 500 . 9 TOTALS 14 10 5 1 TOTAL $ 7,402 . FINANCE & ADMINISTRATION RECOMMENDATION FOR PERSONNEL-POSITIONS CONCEPT 1967-68 FISCAL YEAR Existing Positions Staff Recommendations Proj . Person. Proj . Cost No . of Range Auth. Maximum Change In Range (Savings) Pos . Title No . Pos . 1967-68 Pos. Pers . 'Title No . Summary of Changes of Changes 1 General Manager 1 1 General manager None 1 Ass' t . Gen. Mgr. 1 1 Ass't . Gen. Mgr. None 1 Director of Finance 50.5 1 1 Director of Finance 50 .5 None 1 Purch. & Adm. Of f. 50.5 1 1 Purch. & Adm. Off. 5O .5 None 1 Accountant 44.5 1 l Accountant 44.5 None 1 Ass' t . Purch. Off. 43.5 1 1 Ass't . Purch. Off. 43.5 None 1 Secretary II 39 . 5 1 1 Secretary II 39 .5 None 2 Secretary I 38. 2 2 Secretary I 38 • None - 2 Sr. Steno-Clerk 36. 5 2 2 Sr. Steno-Clerk 36 .5 None 2 Account Clerk '16 .5 2 2 Account Clerk 36 .5 None 2 Steno- P.T. 2 2 Steno- P.T . None 1 Office Aide 1 1 Office Aide None 1 Laborer 36 .5 1 1 Laborer 36 .5 None 17 TOTAL 17 17 SUPERINTENDENCY 1 Supt . of Operations 54.5 1 1 Supt . of Operations 54 .5 None 1 Iraintenance Supt . 49 .5 1 1 Maintenance Supt . 49 .5 None 2 2 2 STATE OF CALIFORNIA—RESOURCES AGENCY Ronald Reagan, Governor SANTA ANA RIVER BASIN REGIONAL WATER QUALITY CONTROL BOARD 3691 MAIN STREET NVERSIDE 92501 �THOMAS V. CHANDLER LAWRENCE E. COFFEY DONALD F.MITCHELL EVERETT C. ROSS ALBERT E.SCHROEDER NANCY E.SMITH RICHARD A. BUEERMANN i Executive Officer April 242 1967 County Sanitation Districts of Orange County P. 0. Box 5175 Fountain Valley, California 92667 Attention: Mr. Paul G. Brown, Assistant General Manager Thank you for your letter of April 5, 1967 transmitting recent bacteriological results for surf waters. At the present time, the waste discharge requirements for the Districts do not differentiate between use and no use days during the period from April l through September 30. Therefore, during the period of April 1 - September 30 days on which no use is observed at the time of sampling (but not necessarily absent for the entire day) will be counted when determining compliance with waste discharge requirements. The Districts' contention that high coliform counts occur in the Santa Ana River runoff and result in high counts along the beach is difficult to evaluate in that we have not observed conditions during which the Districts chlorinated in a normal fashion throughout a runoff period. Since the storms quite often come from offshore it appears reasonable that onshore winds also occur which, we understand, are likely to drive the sewage field toward the beach. Therefore, the practice of assigning high surf coliform counts only to river runoff seems to be questionable. The source of coliform organisms in the river runoff is generally considered to be land runoff of little or no public health signi- ficance. That is, it apparently does not contain any significant amount of sewage. The coliforms discharged through the Districts' outfall, however, are known to indicate human fecal material of considerable public health significance and, therefore, should probably not be given the same weight of importance as the bacteria ti..✓ in the river flow. County Sanitation Districts of Orange County _ �d Fountain Valley, California -2- 4-24-67 We recognize that even if the Districts continued chlorination during river runoff periods, coliform counts in the surf waters may still be excessive. Nevertheless, the Districts at least would be in a stronger position by having demonstrated continuous bacteriological treatment to reduce the health hazard from sewage. The action taken by this board at its April 14, 1967 meeting in assigning the maximum number of pollution need points to the Districts' PL 660 application now takes on renewed significance. As you know, increased points were assigned by the board, at the Districts' request, based upon the cease and desist order issued April 19, 1961. Since that order is still in effect every effort must be made by the Districts to provide the best possible protection of the surf waters during the recreation season. I am sure the board is cognizant of the costs that may be incurred by the Districts in insuring compliance with the cease and desist order until your new outfall is in service. However the board is also concerned with the proper discharge of its own responsibility of assuring the public that the ocean waters meet the applicable standards. To that end, the board will expect the Districts to take every reasonable precaution to provide satisfactory water quality. Please notify us in writing prior to May 15, 1967 what actions will be taken to insure continuous compliance with the presently constituted waste discharge requirements. The board and staff are sincerely appreciative of the Districts' cooperation, their positive attitude, and their continuing fore- sight in the carrying out of their activities. I am certain this will continue to prevail as both agencies seek to protect the quality of the Orange County coastal waters. v RICHARD A: BUEERMANN Executive Officer cc: Board Members w/attachment Orange County Health Dept. State Health Department, LA DISTRICT NO. T FIND ENGINEERING --3 --- — 4�19 OIR OF CONBTR �NGR 8G3 1020-1 TI IONS LAS 6 RESEARCH 13-9 R/W AGTtPIMMI FICLp S�PV ���t----- I (1 t r SECFIETARIAL POOL �0;7- AB 6 RE 5! 900 M x. GR b- GS -- -- — I 1L - T----� hYig6---------- STENO CLLK STENO RES'CH CIEMIS 3T5-4c4 404"Z r 696'-BS STENi PI f OFF'CI AID R OP CHF LAD ANALY A55•t EtfGR • ((i�� r' 30hs. 140M,MA = c0e-91S5 646-BLS PLICkT MAIATENANCE 6t-CONSTRUCTION 34 25 LTI 0NT CTR OP S7 NSP !9014 5 SQ 10 608-73S 641-7qT 7TW1ES YEC'ANICAL PIPING 6R611405 NVY EQUIP -� - - - --' Ap��Eq �f4u__ _ tl _ 17 -- _. A f7N BACTERIOLOGY CHEMICAL A PP REN FOREMAN FOREMAN ww 11O 1 O 591-795 591-733 5T,-7 s --J MECH II MECHI II MCCH 11 PLT OPEERR LAD AN LAB ANAL NG&DEE�Z 5451E 7 .6, 54S- 7 S45-4 7 530d9 530-454 545Zc77 MECH 1 MECH I MECH i -.4 : MECH AD ANA O ENG ArD D 2 I 2 • 484-tiOa 46q•4" 484-606 484-c0 484-1 484- 1 �►PPREN D, MTCE M N MTCE M N MICE M(CAN MTCE 11"��".��N M7CE M Q 4(�J !� (� 45135� 452?S� 432�SGO Olt z5G0 4S1'S(�S 45tR-E 4L0 4teSlOI 452 ESW 4401 1480RCF�JR LABOR(®E�R LABORfR LA80RCCfR R :,AB 41DQ(f 4oc'S 2 4OG?At 4OG?•SO02 40c�5O2 D1 40c?502 APPREN 1 APPREN 1 TDT 45hq T APPREN 1 IS TOT ASS'i (D i t I V .0 3 3C.5-452 365- 1 1.75.2lOM 3c5.4St 11TS-1.30 h.. OPEN POSITION TO BE FILLED ONLY wHE LEGEND HIGHER LEVEL POSITION IS NOT FILLED PROPOSED FUTURE POSITIONS Q ALtnCIPATED PERSONNEL ASSIGNLAEN' j G"U'UNTY SAMOTATOOM DO TROCTS OF ORANGE COUNTY -ITAT.10 'I ,poli a jui Or$ V 4y Since 1954 C® i SUDOET r-MOODMIENDATOOMS JOMAT OPERATING FUND 1967 - 68 FISCAL YEAR r COUNTY SANITATION DISTRICTS OF ORANGE COUNTY BUDGET RECOMMENDATIONS JOINT OPERATING FUND - 1967/ 68 FISCAL YEAR Other Chlorine Dist. No. I / Main ,Ig Dist.No.11 .13 Expense Supplies �� .09 ch .06 06o2Reoe°Q o� Dist.No.7 Dist. No.2 .06 .31 Equip. Utilities $ ,07 - .05 Outlay Dist. No.6 $ .05 � 1 Dist. No.5 Salaries, Wages 8c Benefits / Dist. No. 3 / $ .49 BUDGETED EXl ENIDITUIRE DISTRICTS RICTS SH A OF E.XPENDI T URE DOLLAR " DOLLAR DASED 01i"A GALLONAGE M`l x TOT!1L BUDGET � 1, 756,459 TOTAL GALLONAGE FLOW 43.3 BILLION "Rounded to nearest �{�t 1 JOINT OPERATING (FUND TREND CHARTS 1962 - 63 THROUGH 1967- 68 " 46 46 z 44 O 44 N � J z 42 O �� a 42 -J 40 20 40 . a O z 38 18 0 38 i 0 36 16 �� 36 o uDGE ? _ c9 34 o 14 a QE14s 34 m c EX W 32 0 12 V p �- 32 SON ;,GE a 44- pC ( w Gp�. z 30 10 a 30 ION O Z U 3 28 - 8 28 8 w O N CHLORINE z 26 F- g O 26 6 cr a w 0 24 _ :3 4 24 4 c� m 62 63 64 65 66 67 62 63 64 65 66 67 62 63 64 65 66 67 63 64 65 66 67 68 63 64 65 66 67 68 63 64 65 66 67 68 F I S C A L YE A R FI S C A L Y E A R F I S C A L YE A R TOTAL GALLONAGE FLOW TOTAL J, 0. BUDGET GALLONAGE CHARGE " 1967- 68 ESTIMATED & ADJUSTED FOR EXPERIENCE BUDGET RECOMMENDATIONS April 21, 1967 JOINT OPERATING FUND FISCAL YEAR 1967-1968 REVENUE: REVENUE FROM INDIVIDUAL DISTRICTS ' OPERATING FUNDS (Allocated on Basis of Estimated Sewage Flow) 1967-1968 DATA 1966-67 1966-1967 Estimated Estimated Estimated Comparative Dist. Flows (1) Estimated 1967-1968 Cost District Budget . No . (Past Year) Increase Flows Per MG Contributions Contribution 1 5,368 MG 6.9% 55736 MG 38.94 $ 223, 36o. $ 198,342. 2 12, 592 8.5% 13,762 3�3.94 535, 892. 443,206 . 3 13,664 7 .6% 14,714 38.94 572,963. 5'(1 307 5 1,871 10.0 0 2,057 38.94 80,100. _ 68,l56 . 6 2,219 6 .0% 2,350 38.94 91, 509 . 73, 516 . 7 2,183 12.5% 2,455 38.94 95, 598. 84,620. 11 2, 546 7.5% 2,736 38.94 lo6, 54o. 98,022. Sub- Total : 4o,443 MG 8.3% 43,810 MG $1,705,962. $1, 541,169 . 8 -o- -- -0- 600. boo. Miscellaneous Income (Sale of Sludge, Inspection Equipment Charge-outs, etc . ) 49, 897. 49,925. TOTAL JOINT OPERATING FUND REVENUE $1,756,459 . $1, 591,694. EXPENSE: TOTAL JOINT OPERATING FUND EXPENSE $1,756, 1159 . $1, 591,694. (1 ) Fourth Quarter 1966-67 estimated. (2 See Schedule JO-A for summary and 1966-67 comparative figures . See Scheel* le JO-B pages 1 through 9 for detailed bveakdown. /r BUDGET WORK SHEET — 19 6 7/ 66 FISCAL YEAR Disi No Fund No fume ISTRICT Et FUND � DATE 11'la K7 BY 1f EPARTMENT U SCHEDULE ,7-o -,4 LASSIFICATION PAGE OF / :: — DESCRIPTION �` ACTUAL 1966 -67 TENTATIVE ACCOUNT NO. OR ACTUAL ACTUAL ESTIMATED BUDGET REMARKS ACCOUNT TITLE 19 Get-65 1965 - 6 6 l ;;:`. iLfTtt?'leisU9i3 r E . ,., ACTUAL 66-67 1967-68 I I i �_..,{..•...:::::::.f:;:::.:.�:�f .�� 3�, 9a �.1, 3 0 7 7 1/ �o 0 -/2-1 -,ov 75�707 3� I I 73 --- ti I I c�Cr►-E'� o-r�,�.0 '�yg 9 .f;`s 7 � - l�o�' 9� _ - 617 3 s�� ,�. C 5/,,s G I F0 6, h I ° +� -'l• `l3) 3/,,y'Y/ 3s;393 s'�;2 00 _ t y9 l3 37, ,/, 7 zov ./ -�Ifs'✓it. t�.?.e� Lan � •: I J0O� 67e�/��1 S/ 74� L BUDGET 1VJORK SHEET - 1967/68 FISCAL YEAR Dist No Fund No {game IISTRICT FA FUND � ' DATE �/� '�7BY �X )EPARTMENT U SCHEDULE ,LASSIFICATION PAGE / OF DESCRIPTION :I SiI;��;;1?1 ?: ACTUAL- 1966 -67 TENTATIVE ACTUAL ACTUAL --,.==>-t•:+ ;: :".,, �.•:;y: ACCOUNT h0. OR >•`.>istii? s : ?:?? : z''ii.t1. 1:;•s,..::,! C::•a : .Tt;-.l..?:�:D;:•; ;�:It;. ESTIMATED BUDGET REMARKS ACCOUNT TITLE 196� 6a 1965 6G ::{,,.,;�,.-,f:f;. .;;..;;:.;: ::�::1.,:3:t:r.t��: :a:Uh�,a;£: :::»:::<:; ACTUAL 6G-67 19G7-68 ' '' — t I I s a L :.::...... 1 { �/ I I J 3 1 I J f , n r 00 r. .. .:.:...... J O 6 I d-:il � t .....................: . 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I V 'f 2�9 ::.w..:�:::?::z:;:::•;:•::: <: : •:: :•:1: :;•:;: I I 6 C r Q i � A _ v: J r t N- C_LO..cam-• v 1 f rr�n�.�.r.�'��?':�i.�'C�?R. :��'"'??"r`;:•M1:•••V•«.;::^}'.,:•}Y:}}::-'•m;.;n..mrn:..r I I I l �t ::•,• 's > ::>:c#:. +. ..::::::::::.::::•:::. :: .. :::::. . 0 7 I I r � I � n s I 0 1 G IAI—6e _x I v v 1 I I I I `< .. ................�.... ,... :A1.. ..:.... . ........... > :> ` :: ..........:.......::::.......... ::........ I I I i �y I :'tf::t :5 I —1 - f=- - — I I if{ - 1 � --l— — I I t i= t —� ---- ��— _ I -y-�---� ---- - - --- 7s. 0 7 ii5; y3 _- BUDGET V-1013K SHEET 1967/68 FISCAL YEAR Dist No Fund No Name ASTRICT E4 FUND DATE BY )EPARTMENT SCHEDULE %.70 —t7l 'LASSIFICATION PAG E OF ACTUAL- 1966 -67 TE14TATIVE DESCRIPTION ACTUAL ACTUAL REMARKS ACCOUNT 140. OR ESTIMATED BUDGET ..........ACCOUNT TITLE 1964-65 1965-66 ACTUAL 66-67 1967-68 --t---------- . ...... .......... ... ...... Levl_z V3 ...................... .......................... . I..... ........ ............. V 2— ............................... . .. . ..... .................... ........ ... ............................. . .... ..................... .... -2_ . . . . ....... 17,j yG (,2 5 1,1 6r-ru 11Z 7 /0,,6 3 Q/ 11, 64 Ir F ............ --------------- ................. .......... .. . .. ... qoo ........... . .... ............ ..... .......% v .................. ..... ...7 Z-17 .. ............ . ......... ............ v ............ ............. ............ ....... , ;�tl ....... .... . ...... . 000 . ............. .................. ............... ....... .... . . .. ... ..... .. .... .... .............. -679 ri ................ ................. .... .. . .... . .......... ........... ...... ....... ... ........ . . 1. .............S2 .......... . ......... . . ........ .. 0 'V.�). ................ 1 A. ....................... BUDGET WORK SHEET .. I967/60 FISCAL YEAR ,I i Dist No Fund No Game STRICT ra FUhD r � ���, DATE -/-2o 'G7BY- PARTMEN*T G SCHEDULE .70-13 LASSIFICATION PAGE -6 OF 9 " " ACTUAL- 1966-67 TENTATIVE DESCRIPTION ACTUAL ACTUAL '`;:;At?��aQ......;;:;;:;:: —'— �":i:">':.: ::c :c: �s ii;{;`''>: ESTIMATED BUDGET REMARKS ACCOUNT NO. OR >a3UR.L"C,'i: i:iss: r:tS.S.:.,.TirlR.^ ;1�.,,17:IrD :.......... M ACCOUNT TITLE 19 64-65 19G5-6 6Uh�3:�;;cF;.>;:_:.:: ACTUAL 66-67 1967-68 I I t n !{y Y�I / I CLu r n u � 9 Y / � 7 20 o O I I I I 1 ctn 1 : .............. ; ell 00 D O I - I A.. W. ..... I I i z Ice �v �-- I 9 2 Uii u I I I t I %c:• I i I I I I I j I j} I _ I I - - - - -- - :::ram';•:s}���{�?�j j� ;:jj= I 63 I I I I I I I I I I i BUDGET WORK SHEET - 1967/138 FISCAL YEAR Dist No Fund No Name ISTRICT FUND l • DATE 11--19-67 BY �tof EPARTMENT SCHEDULE lrO - 3 :LASSIFICATION ` PAGE 6 OF DESCRIPTION ACTUAL- 1966 -67 TENTATIVE ACTUAL ACTUAL .:.:� .:::::;:< cc`_ �_---.. ..,,... . ACCOUNT NO. OR :: :G13�.is ?. : : >: :4:1►..S.i:. .( ... �..: L,,fl.,....a�.F..O::.:G:f.lz;: ESTIMIATE0 BUDGET REMARKS ACCOUNT TITLE 19 6�}-65 1965-66 _ ..,., ..�•.G7 :: :;: z: •,•. 'li.l,�. ,� _ I ::;:; ;(;lJhn�:F ;: :::::;:; ACTUAL 66-67 1967-68 / - I I J I t� TI c,. I t I .!3 3 f U •� 1 - I c 3 ff 3 G 000 L' . - I —I I I I i I I _ .. 1 -1 I I I 1 I I _ _ I I �--- ..� I I I i 1 I 1 1 I 1 I 1�1 I 1 I I I ::::•::::::•::::::::::::::•.•::::::.:•:::.�::::::is C L 9 z 3 3 3 S BUDGET WORK SHEET - 1967/60 FISCAL YEAR Dist No Fund No Name DISTRICT FA FUND ✓ �2C trri.. DATE 7 BY_,�/� )EPARTMENT - SCHEDULE TO CLASSIFICATION �-,L(���- z� ��; -�. PAGE 7 OF DESCRIPTION ACTUAL ACT ACTUAL- 1966 -67 TENTATIVE UAL r �> i ii;::: i::: : ria.:;;... r r r s^:r, ;�`: >i%lra..::ii ESTIMATED BUDGET ARKS ACCOUNT 140. OR : i a (ji7.G. 1:::::•::::•::::..F.I�..•,.1:.:C1.�`�' .;; r.. 5,...,T..;J.::::�::�.lt:• REM ACCOUNT TITLE 1964-G5 1965- 66 'l:rGr 67<< T.riftt„ Ci!l�3Tc'Z ACTUAL 66-67 1967-68 .:.>... , f/ ;�.. �. �+ 71 7l .,1.. .. Y..f............... ...• .L.........;.. _ I i 1 ` � 1 99 I . . ... . ... .. --I- d 1 I I I { I 1 i I I I I - { I i ---� - -. - — r I I I 1 I I I 1 — Ycri =: : ::� I I I i I i I I i:ir{(F$i:ti�:tiOi:::i�i:�'::{:7:C•:t:ii}: I I I I I I i I —.-1- .:::....................... ....... { .................... F...... s . • BUDGET WORK SHEET - 1 J G 7/ GB FISCAL YEAR P11sl No Fund No Name iiSTFRICT E4 FUND DATE 2/-2-o-67 BY iEPARTF.tENT G SCHEDULE ' :LASSIFICATION '�G_c '__ Uc�G� (,`• � PAGE OF_� DESCRIPTION i 0 ✓ �f i`a�V' D' ACTUAL- 1966 -67 TEPJ fATIVE ACTUAL ACTUAL ACCOUNT N0. OR JU ,� t �lf'S ESTIMATED BUDGET RE6'ARKS ACCOUNT TITLE 1964-G5 19G5- GG I.v�u vl,. ACTUAL 66-67 19G7-68 IQ�I E w — — I :rat-��.�- .'� � G✓'�r /Z Y, yG 3 /3�s�o 7 /3 , 73 l�{( '�'o z f� as' 3 5� - /fl�Fs 7 GJ:I< ^;, ev _{l.�•�n¢ r�-:1c, / / 41� j F7 rf4w 663 A Z 71 b,, ---- <: 1 �:'i:`i?'Si?:i :f3i:i"5[``it:`i`>i>i. ii%'<icYi:>i i > > r I 1 I —e� ��_ �_�>_;�:<_<==_�� �>:; :�: .:>: I I >: : I I 1 �7 I— -F — t -W t/ a '- -- -- ---- -- a� v:— I I . 5130> M I ///♦ ,' J// /7,I//A��7; / 2.�j� (\//ol as 7 7: ?:;:::<<T `` ::->�:>::>::. 7 :7a;:::::»::<>.;::.;..,.3a.: '::::;::_»>i /OG �7k\/) /za uz u\) ; I �� \ .:.•\:v:::is:.:v:.:•::: •:::Y....... :..j! / 1 i r r r I I S 2/ /os SdS 13 { ; ZZl6/,77 o l :_. :.. .f. 3Z 37 o rs' :;.: #.:.:.:;.. :: :: : » :::<:::::::�¢... .... >:: ::::;>:: 3I, �73 .fog oo v t I s �P 0 f v ..:.:.:....:::.::.:......,... �. c=ii;:;.�;<;::_ :;,. c:"rig::f �:::i�' �`�c<� i i�>>: z � �f 31 y , r :>:':.: I y 1 I5 td c �U^L<-ram ci I .. .. i z v --- lI — C - -Y . •.:......:......... >` •:: ........ ..... .. > U✓�2rC : : . ..........: :. . � ...� r........... .. / C I d� Goo -- - -.I -- ---'�'- e I JGl - — ��Iir ............ -2a rf.l,� I:i.s>s:.:. lr 3 /:-:a.t•: ,.r.. •: : J/ -\--I S 23 L ' .... .. ..................... .......... .. Z : --c— , — ------ —`— Lf ---- I I 3-.%,1 o o I I --- -- - --— ... i��l�: /H GJy�<,.%[:-i—yC`I r` -`�/�3, 3 ! 1 (t,!(f FT'3 6��/s��� - ' - -� — - —J— - - -- -- J- - _ — -- v�r BUDGET VJORK SHEET .. 1967/68 FISCAL YEAR Dist No Fund N., Name 'STRICT Ec FUND DATE 41—1S"G ry BY 4 /- EPARTMENT — SCHEDULE - LASSIFICATION `, — 1 ' PAGE 9 OF DESCRIPTION ::::/i i;� r�/ 0 :_ — ACTUAL- 1966 -67 TENTATIVE ACTUAL ACTUAL ACCOUNT NO. OR ::i 13C�.G:a::`:i;;s >: >::a'a{�STc:i:.k.'.. L: :i:i' I'�' €::i +T:G:R`::>:4:fti': ESTIMATED BUDGET REMARKS ACCOUNT TITLE 1964-65 1965-66 ::1,,.y»r:fyT;.;.;,.;;:.;;.; ::Ctll,..c.:f-.t ..,o::::::: C13(:i,. ?�f«- ::•; ACTUAL 66-67 1967-68 J s I 4 � — CrQ I 1 I —I-1i J 'u c t - cC -- i — l0GiU U _ I �J t �,y�t'•�.:_z.c, y0 a /,/ 0 7 I I f ?E a. _ I I .• � f## 1 r U I i � r O I� .:•:•/�:�•�': I R r :;<.,�. ire • � �.` I :. .: ...........::. ::.: :::. I I �- C. .;as�y>ij .. iG:•�' �•c ;< :. '::i2 —�- _ -------- — I I .'� ! �3 L �:;'t:t�:.tom rc.Z cr.. �,�cc.. •,. 7 �--// S/S/� >?";:.;::.:>:.:;:::::::�::::.:...: �: —I-- - — 4- ...::....: ........ c •I y G ��}i}}:tiff;�•isri;i:J::.i:,..r:�v::j::.�.:::j:. ,yam tc� (! I I - 3 __G � r n 1, t fc/ ✓L LC LL.i�G ........................ ............ i i /- C "b 7 .......................... ...................:..........................:........ —� I s- ...:....... :::::. ::::.:; � G � — —� — G- J�. �- kk r J 't 0 :f v I � r 9 3 :.,::: . ......:::. :a ,� 'u. ,!� 1. � . t --------------- 1 _ — I ( I I I I 1 I -I S3, do ::: A Y That minutes of the regular meeting Yield April 12, 1967, and a.� the adjourned4 ceting thereof held April 27, 1967, be approved as mailed. District 6 Moved, seconded and duly carried: Approval of Minutes That minutes of the regular meeting held ApxWl 12, 1967, be approved as mailed. District 8 Moved, seconded and duly carried: Approval of Minutes That minutes of the regular meeting held January 11, 1967, be approved as mailed. District 11 Moved, seconded and duly carried: Approval of Minutes That minutes of the regular meeting held April 12, 1967, be approved as mailed. #12 District 3. This being the annual meeting at Fl`ec • .on o� hairma.n � c� o The Board which an election W Chai of t o Board of,I?irectors is to Pe held, the Joint Chairman declared nominations in order for the `office of ChairmagA I/ It was then moored and seconded: That Director McMichael be nominated as a candidate for the office of Chairman. There being no other nomination: the ,:Tote was polled and the Secretary cast the unanimous ballot for Director McMichael as Chairman. #13 District 2 Moved and seconded: That Director Election of Chairman oY e Board Speer be nominated as a candidate for the office of Chairman of the Board of Directors of County Sani- tation District No. There being no other nominations, :he vote was polled and the Secretary cast the unanimous ballot for Director Speer as Chairman. #14 District 3 Moved and seconded: That Director Annual Election o Cha•.irman of t e ar Culver be nominated as candidate for the office of Chairman of thelard of Directors,,f There being no other nominations, the vote was polled and the Secretary cast the unanimous ballot for Director Culver as Chairman. #i 15 District , Moved and seconded: That Director Annual Election cf Chairman cf the Board -3- Parsons be nominated as a candidate for the office of Chairman of the Board of Director- -4 There being no other nominations, the vote was Dolled and the Secretary cast the unanimous ballot for Director Parsons as Chairman. #16 District 6 Moved and seconded: That Director Annual Election o Chairman of the Board Porter be nominated as a candidate for the office of Chairman of the Board `/f' Directors There being no other nominations, the vote was polled and the Secretary cast the unanimous ballot for Director Porter as Chairman. #17— District 7 Moved and seconded: That Director Annual Election o Chairman of the Board Miller be nominated as a candidate for �1 the office of Chairman of the Board bf Directors There being no other nominations, the vote was -polled and the Secretary cast the unanimous ballot for Director Miller as Chairman. #18 District 8 Moved and seconded: That Director Annual Election el' Chairman of the Board Martin be nominated as a candidate for the office of Chairman of the Board bf DirectorsA There being no other nominations, the vote was polled and the Secretary cast the unanimous ballot for Director Martin as Chairman. it 19 District 11 Moved and seconded: That Director Annual Election o Chairman of the Board Shipley be nominated as a candidatefbr e- -�> . o.. -)-Z�I // the office of Chairman of the Board Pf' Directors,/'1 There being no other nominations, the vote was polled and the Selicretary cast the unanimous ballot for Director Shipley as Chairman. ALL DISTRICTS Moved and seconded: That Director Annual Election o Joint Chairman Parsons be nominated as a candidate for the office of Joi;tt Chairman of the Boards of Directors. There being no other nominations, the vote was polled and the Secretary cast the unanimous ballot for Director Parsons as Joint Chairman. ALL DISTRICTS Moved and seconded : That Director Annual Election of Vice-Joint -Chairman Speer be nominated as a candidate for the office of Vice-Joint Chairman of the Boards of Directors. There being no ot.�er rlominationa, the vote was polled and the Secretary cast the unanimous ballot for Director Speer as Vice- Joint Chairman. #23 ALL DISTRICTS This being the time and place fixed ---r Fublic _eaPin2* on Fngineei,sl fi or su mI ted by John by the Boards of Directors for hearing Carollo Engineers for Ocean Cu-71'a-11 No. objections to the report of John Carollo Engineers entitled "Engineers ' Report '94,� Ocean Gutfall No. 2, " the Chairman declared the public hearing open and re d n .y, Mr. 11. Harvey Hunt of John Carollo Engineer;,, who reviewed the ''ocean Outfall No. 2 Report which was submitted to the Boards of Directors on April 12, 1967. lL The Chairman then called upon the Secretary for report on the written protests filed with the Secretary prior to the time of the hearing. The Secretary reported that there had been no written protests filed. Ahe Chairman called for oral protests or objections, if anv, from those present at ttie .hearing. "here were no oral objections. ij All persons having been given the opportunity to be heard, it was then moved and seconded: Th&t the public hearing be closed and that the Boards of Directors adopt Resolu- tion No. 67-51, overruling all protests and objections made or filed in connection with t1he report of John Carollo Engineers, and adopting said report as made . Certified copy of this resolu- tion is attached hereto and made a part of these minutes. '-"4 ALL DISTRICTS Chairman Parsons presented Plant '17e���o " o ' the Joint Chairman Operators Cetificates, issued by the California Water Pollution Control Association . to the following employees , wtic successfully completed the required course of study: William H. Cure Keith L. Davis Lawrence J. Gresbrink -ilia Willy J. Hale Ronald F. Hentz Frank G. Keller Howard P. Lembke Rc,, Pendergraft Harry F. Richards Rood Lawrence W. S. R Luther H. Ward Donald P. Weber U �� -5- C(/ The-,3e-firt Cha:irmaw called a joint meeting of the Executive Committee and Building Committee for 5:30 p.m. , June 7th. Directors Furman and Crapo accepted the Chairman ' s invitation to attend this meeting and to participate in the discussions. Chairman Parsons appointed Director Culver as a member of the Building Committee to fill the vacancy created by the retirement of Director Stewart. The Joint Chairman presented a service award to Robert N. Galloway, the Districts ' Superintendent of Operations, who will have com- pleted twenty-fig-e years of continuous service on May 16, 1967. The Secretary was then directed to read Resolution No. 67-60. pro- nosed to be adopted as a tribute to Robert N. Galloway in recogni- tion of his outstanding contributions to the Districts. Resolution No. 67-60 was then unanimously adopted by the Boards of Directors of County Sanitation Districts Nos. 1, 2, 39 59 6, 73, 8 and 11. Certified copy of this resolution is attached hereto and made a part of these minutes. 1+ T 5 ALL DISTRICTS The Gene-al Manager reported on the epo 2t of the General Manager Water Pollution Control Association C,)nference in Long Beach, May 3rd through 5th/ard briefly com- mented on the various programs. Mr. Harper introduced Norman R. Tremblay, the Districts ' Construc- tion Engineer, who presented slides showing the gas and steam turbine power generation project at Treatment Plant No. n. The Superintendent of Maintenance, William Clarke, explained some cf c the Districts ' Operating -Procedures for the turbine generator. #f 27 ALL DISTRICTS Director Clifton C . Miller reported Report of the xecu ive Committee for the Executive Committee and out- lined the items considered by it at rlt-a April 261meeting. The written report of the Committee, a copy of which was furnished the Directors, contained recommendations on the following: 1 ) Pro,.-iding membership for the representative of the Board of Supervisors, on the Executive Committee y 2 ) Accepting proposal of Hanson, Peterson, Cowles & Sylvester, Certified Public Accountantso, -6- 3 ) Authorizing the General Manager to serve on the State Controller', Advisory Sub-=Goat-tee to develop an accounting ,Wystem for all special districts,. 4 ) Approving purchase of an NCR 400 Accounting Machine, 5 ) Approving the Districts ' projected persorfel requirements for the 1967-68 fiscal year, 6) Accepting; proposal of John Carollo Engineers for Ocean Outfall Design Services. #28 ALL DISTRICTS Moved, seconded and duly carried: enort of the xecut ve ommi tee, received and That the written report of the Execu- ordered filed tive Committee be approved, received and ordered filed. #29 ALL DISTRICTS Moved, seconded and duly carried: Ammending Resolution No. - e : Membership on Executive That the Boards of Directors adapt Committee Resolution No. 67-52/1amXending Resolutic No 64-3. to Execu-tive--Gommittee for the `'Iy representative from the Board of Supervisors,ras recommended by xecutive Committee Certified copy of this resolution is attached hereto and made a part of these minutes. #30 ALL DISTRTCTS Moved, seconded and duly carried : cceptin proposal of Hanson, Peterson, Cowles & Sylvester, That the Boards of Directors adopt erti ie ublic Accountants Resolution No 67-53, accepting pro- nosal of Hanson, Peterson, Cowles & Sylvester, Certified Public Accountants, for accounting services. as recommended by the r',xecutive Committee; and rescinding Resolution No. 885 adopted Scptember 14, 1960 (E D? ) #31 ALL DISTRICTS Moved, seconded and duly carried: uthoriz n attendance on State ontro ler:, u - omm- That the General Manager and,;;Director of Finance be authorized tq represent the Districts'. on the State Controller' s Advisory as recommended by the Txecutive Committee for the purpose of developing recommended procedures for i d4q-vez14)pdng a distinctive, accounting system for all of California ' s special districtsd Gem fTtee. -7- fr �. J7 #3? ALL DISTRICTS Moved, seconded and duly carried: TUthorizing rjurc ase o an ccounting Machine That issuance of a purchase order for purchase of an NCR 400 Accounting Machine is hereby aid -wW authorized/as recommended by the Executive Committee and as outlined in the staff memorandum dated April 17 1�7 /7 #33 ALL DISTRICTS Moved, seconded and duly carried: ADpro%ring pers3nnel requirements ror That the projected personnel require- fiscal_ year ments for the 1967-68 fiscal year.' v the Exe including the posi- tions ,is personnel concept?outlined in the report of the staffl #33-A & 33-B�� 7 ALL DISTRICTS The staff reviewed in detail the Staff recommendations or r / Joint onstruction and Joint budget report on the Districts' Joint OAera it n budgets for the — 19 77_8 fisca year Operations and the preliminaryint instruction budgets for the 1967-68 fiscal year ,a.nd explained that no formal action was necessary; however, any desired changes should be made at this meeting as it will be necessary to put the budgets into final form prior to adoption at the regular meeting in June. #34 ALL DISTRICTS Moved, seconded and duly carried: Accepting propFsal o John Garollo Engineers That the proposal of John Carollo for`Ocea—n Mall Design ery ces Engineers for engineering design services for the Ocean Outfall No. 2 be approved and accepted as recommended by the Executive Committee; and FURTHER MOVED: That the General Counsel be authorized and di- rected to prepare an agreement incorporating the terms of the pro- posal for the Boards' consideration, #35 ALL DISTRICTS Moved, seconded and duly carried: Commun cat on from Re tonal Water Quality ControlBoard That the letter from the Regional received and filed -- Water Quality Control Board/requesting -8- Harper (25) Report on the State Water Pollution Control Association GJnference in Long Beach Call on Norm Tremblay to report on the Digester Gas Turbine Call on Bill Clarke to report on the Operating problems we are attempting to resolve (70) Water Reclamation Study - - Report that the staff will have a report and recommendation at the June meeting Harper ,, r District Regular Adjourned Date Time JOINT BOARDS -STRICT 1 Parsons McMichael Herrin ✓ MO Miller, Clifton Mack ✓ Bartlett Porter . V/Bousman Davis Baker Featherly ..,Bowen Noe Crapo Shull DISTRICT 2 "-Culver Parks Hileman f'or;it Gruber Crapo Shull ✓r ur::wn Boama Culver v aber Fo-rgi iv:cMichael Herrin ✓u.:: .:are Anderson Hock Michel ►I::cck Michel Schutte Pebley ✓-cn- Brown ScInwerdtfeger Harwood ✓.11:L gar, Clifton Mack Speer Clark ✓= _7 - Harry Kohl Walters Herbst ✓�ic,\iichael Herrin Workman :.;arks Hi7errla.n Baker Featherly • ,/�'o-r ter e'Sc::atte Pebley DISTRICT 3 e- Schwe-rdtfeger narwood Speer Clark Fregeau Amo ✓S-Oeer Clark Bousman Davis hipley Kaufman Bowen v Noe Coen Crapo Shull �- alters Herbst Culver Workman Furman Bo uma. Baker Featherly Gummere Anderson .Svu-dt'-•-z / McMichael . Herrin ' Cal �'.Gau. Long ,i Brown �:- Miller, Harry ✓ Kohl Schutte Pebley :," S : �J ����� Schwerdtfeger Frregeau Shipley Kaufman ESrc.,in ✓ Walters �_ Herbst "- �' `' Baker _ Featherly C;;._�.:,;ray � I•�-v-��.....�..� Ire.:;;,lay DISTRICT 5 Lorry ✓ !� / Parsons Cap^� son Gruber F orgit Baker Featherly c9e:eRiox 7- 1 DISTRICT o' It Porter Gruber v.- Forgit u Baker Featherly DISTRICT 7 Miller, Clifton _�� Mack Fo-rgit Gruber ' McMichael Herrin Parks :�iilerran Porter Baker _� Featherly ,Cr DISTRICT 11 ^ = ✓ La.abourne Shipley i/ Coen Bartlett .•__;,c:e l� Baker ,i Re I-le; -r / Featherly `y - J June 2, 1967 MANAGER' S REPORT TO THE EXECUTIVE COMMITTEE Chairman Parsons has invited Directors Crapo and Furman to attend this Executive Committee meeting and to participate in the discussions . The following is an explanation of the items of business proposed to be taken up at the June 7th joint meeting of the Executive Committee and the Building Committee . 1. MASTER PLAN FOR IMPROVING THE APPEARANCE OF TREATMENT PLANT NO. 2. At the April 12th meeting of the Joint Boards, the Directors employed Willard T. Jordan, Architect, to study the problems and develop a program for improving the appearance of the Districts ' Treatment Plant No. 2. His assignment includes recommending remedial action on existing structures and the preparation of an architectural Master Plan for the Treatment Plant. Mr. Jordan has prepared some preliminary drawings and would like to discuss his ideas with the Executive and Building Committees . 2. REVIEW OF INDIVIDUAL DISTRICT' S PRELIMINARY BUDGETS. Enclosed, for the Executive Committee members ' study, are the preliminary budgets for the individual Districts . We have estimated the assessed valuations for the coming year and set the requirements in each of the Districts so as to maintain the current tax rate . It is the staff' s recommendation that the adoption of the individual District' s budgets be delayed until the joint meeting in August. This will allow sufficient time for us to obtain the actual assessed valuation figures from the County Assessor. We propose to discuss the budgets in detail at the meeting and welcome any suggestions the members may have . Fred A. Harper General_ Manager-, rAH: jlm v 2b72 e-`oh/ST ..• `�"'rc,�v'o u-� �,a�.�'i a � L f ��! � ��. �.�..�. .1_` _t_"'�i'....-. __.._J_ '•'! . .� -._u.,..__j. r � _......__.. f --�y� .f .._..._ - � ��' � .-_, J .. .._.i. ,�. .-----1 ,_...._..-:-"-'--x. T.�-.,.. .�-..� ��!- ' �-....�•-.� ,1� --f 1.3I 0 _ ( 7 C� u • N cJ Qk- JI i • i I it � � � � li �• � ( , . � .f.- � -� ��. ..4:- . '' ._ _..• .. • if , I • �I it 1 I I -- - -_i. I-.I- -'!-• -i_ -•I I ! � i i J� � '_ - -•---_..__..___...._---...._.- _ ._-- — - - .i , ! i - , i 1 , 1 I i I i� '-'— _' -;_•i # ; } t"•i}`�,!{, ai `T-.}_j�.�-��.r�- _��;�� :,-'y�,j�•� � , 11 , . if 1 i I I , f , I �. , �! •yam. ! ! -� � .I , I � !•f J' . . i :. .. !� :�.I_. i � �_II _ � �! _ _ :.... t - I , I_ , , I i ' �� � � II ;���.3F�i I ! ; '- 1� I � � —;-I +��'-t:���;. , • ji_ _I. _i� �'� fr .�, �� , -,•ter; t ,, -' �� — �� i .1-. ' `_.�_ •_ � --�—^^I ' �J�� •,�"i!..�';�j-1l,':�'�," c'�:`.� "'•V°"j"�•9/�' f��' '^.';}� '%I'' r .7•-�%1� .'i ' : I L _ : lit i � • i; I � � I • I I . I h ! • II `� �� J -��>� .� Jr/S -L� i ,�/V. ' �JI..t rr: l ri.r i yo.. �— 'F"i '.''.�.� i•�z, i; ; .. i - u I• �_ z �i � � 1 � i i ! °1 ki I'J � • �f'� .� �� f� • � i 1 i 1 1 : . } i I - ___I �� � ,g9 !•�" s � ' � � I 1 } �91`1IC i i "SS'!1�- ��`._"..�j�'^�-q e "'`/ J��Yf�l � .. I r 7 p9Pf ` tg9:_ � 'a;�`�' -� f~��r -- —� -li - :.,,...;' /- �i{ �,�-{��•li Ft lam_ _ RESOLUTION NO. 67-59-11 AUTHORIZING EXECUTION OF A GRANT DEED TO THE SLATER DEVELOPMENT OMP The Board of Directors of County Sanitation District No. 11, of Orange County, California, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the certain Grant Deed dated April 27, 1967, wherein County Sanitation District No. 11, of Orange County, California, grants to Slater Development Co. , certain real property in connection with the sale of the Goldenwest Street Pumping Station Site is hereby approved; and, Section 2. That the real property being granted is more particularly described as follows : The South 65.00 feet of the North 305.00 feet of the East 130.00 feet of the Northeast 1A of the Southeast 1A of Section 27, Township 5 South, Range 11 West, in the Rancho La Bolsa Chica, in the City of Huntington Beach, County of Orange, State of California, as per map recorded in book 51, page 13 of Miscellaneous Maps, in the office of the County Recorder of said County. Section 3. That said deed is to be granted for a total . consideration of $5,500.00 less normal closing cost of escrow as set out in the escrow instructions dated October 17, 1966; and, Section 4. That the Chairman and Secretary of the Board of Directors be authorized and directed to execute said Grant Deed on behalf of the District in form acceptable to the General Counsel. Agenda Item #62 -W- District #11 y,� - ROLL CAi,L \"W, District Regular Adjourned Date Time JOINT BOARDS DISTRICT 1 Parsons ✓� McMichael Herrin Miller, Clifton Mack Bwri;lett Porter Bousman Davis Baker Featherly Bovien Noe Crapo Shull DISTRICT 2 Culver Parks �/ Hileman Forgit Gruber Crapo Shull ��~ar-.-.an Bouma Culver Gruber Forgit. McMichael Herrin Gum..ere � Anderson Hock t-� Michel Hock -v'✓ Michel Schutte Pebley Lo:g vltl Brown Schwerdtfeger Harwood V. 11er, Clifton Mack Speer Clark Miller, Harry Kohl Walters Herbst �icNiichael Herrin Workman ?arks Hileman Baker — Featherly Porter Schutte Pebley DISTRICT 3 Schwerdtfeger Harwood Speer Clark Fregeau Amo S-Oeer Clark Bousman v" Davis Shipley Kaufman Bowen ✓ NoeCoen Crapo � Shull Walters Herbst Culver Workman Furman Bouma Baker Featherly Gummere Anderson McMichael ^_________.__�__..���� Herrin Long Brown Miller, Harry Kohl Schutte Pebley OTHERS : Schwerdtfeger � F-regeau ✓ Shipley Kaufman 3rc,rr, Walters —� Herbst � - �- Baker Featherly Galloway �- 'Ire:, olay �y DISTRICT 5 Lo l;ry Parsons Carlson Gruber r� Forgit . Ri a1 Baker Featherly M ddox DISTRICT o Porter Gruber Forgit Baker �` Featherly I DISTRICT 7 Miller, Clifton Mack y� Forgit Gruber McMichael Herrin Parks Hileman `..� Por ter Baker Featherly DISTRICT ll } a , rt_, Shipley Coen .. _ �.. Lambourne Bartlett P.a%,erCly Featherly Baker Featherly -r~ COUNTY SANITATION DISTRICTS 0� .` AREA TELECODE 714 540-2910 OF ORANGE COUNTY, CALIFORNIA o 9 6 2-2 41 1 i0644 ELLI5 AVENUE, P.O. BOX 5175, FOUNTAIN VALLEY, CALIFORNIA, 9270E April 27, 1967 COMPARISON OF JOINT OPERATING EXPENSES FOR THE FISCAL YEARS 1961-62 THROUGH 1966-67 Actual Expenses (Rounded to nearest Increase Over Fiscal Year thousand) Previous Year 1961-62 $ 693,000 $ 193,000 1962-63 804,000 1113000 1963-64 948,000 144,000 1964-65 1,o94,000 146,000 1965-66 1, 308,000 214,000 1966-67(Est. ) 1,366,000 58,000 , 1 EXCERPTS FROM THE MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 11 , OF ORANGE COUNTY, CALIFORNIA A regular meeting of the Board of Directors of County Sanitation District No. 11 , of Orange County, California, was held at the hour of 8:00 o'clock p.m. , May 10 1967 , at 10844 Ellis Avenue, Fountain Valley, California. The Chairman called the meeting to order at 8:00 o'clock p.m. The roll was called and the Secretary reported a quorum of the Board present. Directors present: Donald D. Shipley (Chairman) , Ted Bartlett, and David L. Baker Directors absent: None Present: Fred A . Harper, Secretary of the Board . DISTRICT 11 Moved, //econded and duly carried: Adjournment That his meeting of the Board of Directors of County Sanitation D strict No. 11 be adjourned to 7:00 p.m. , May 31, 1967, in th ity Hall, Newport Beach, California. The Chairman then declared e meeting so adjourned at 9:53 P.M- ., May 10, 1967. STATE OF CALIFORNIA) SS. COUNTY OF ORANGE ) I, FRED A. HARPER, Secretary of the Board of Directors of County Sanitation District No. 11 , of Orange County, California, do hereby certify the above and foregoing to be full, true and correct copy of minute entries on record taken from the minutes of the regular meeting of said Board on the loth day of May , 1967- IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of County Sanitation District No. 11 , of Orange z.d County, California, this loth day of May , 1967 . Secretary, Board of Directors of County Sanitation District No. 11 EXCERPTS FROM THE MINUTES OF THE REGULAR JOINT MEETING OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 10213,5,6++7 and 11 (ORANGE COUNTYO CALIFORNIAI A regular joint meeting of the Boards of Directors of County Sani- tation Districts Nos. 1,, 2, 3, 52 6, 7 and 11(of Orange County, California) , was held at the hour of 8:00 o'clock p.m.� N-;A.40-th , 19_§L0 10844 Ellis Ave. , Fountain Valley, California. The Chairman of the Joint Administrative Organization called the meeting to order at 8:00 o'clock p.m. The roll was called and the Secretary reported a quorum present for each of the Boards of Directors. ALL DISTRICTS F00 owing a brief report by the P�cr.eptina_pro osal of J,6int Chairman, on the proposal Ch ar es ob nson , of Charles L. Robinson, Insurance Insurance Consultant !,i Consultant, it was moved, seconded and duly carried: That the proposal of Charleq L. Robinson, Insurance Consultant, dated March 15, 1967, for preparation of specifications for the Districts' property insurance �d for "uninsured perils and exposures" as outlined in Mr. Robinson's. eport of Survey dated December, 1966, be approved and accepted; and, f That the General Manager be authorized to direct Charles L. Robinson to proceed with ,,the furnishing of said services; and, r' That payment for ;6aid services is hereby authorized to be made in accordance with the terms and conditions outlined in the proposal, at the hourly rate of' $20, with the maximum fee not to exceed $1,200, and the Districts' Diposit fee of $250 to be deducted from the final billing. ; r' rr STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) I, FRED A. HARPER, Secretary of each of the Boards of Directors of County Sanitation Districts Nos. 1, 23 3, 5, 60 7 and 11(of Orange County, California) , do hereby certify the above and foregoing to be full, true and correct copy of minute entries on record in this �m� office taken from the minutes of the regular meeting of said Boards of Directors on the loth day of t ity 196_' IN WITNESS WHEREOF, I have hereunto set my hand this 22n§ day of May , 196 7 . ecretary of each-of- the Boards of Directors of County Sanitation Dis- tricts Nos . 1, 2, 3, 5, 6, 7 and 11 COUNTY SANITATION DISTRICTS APRIL 17, 1967 of ORANGE COUNTY, CALIFORNIA P.O. BOX 5175 10844 ELLIS AVENUE FOUNTAIN VALLEY,CALIFORNIA,92708 TO: FRED A. HARPER, GENERAL MANAGER FROM: J. WAYNE SYLVESTER, DIRECTOR OF FINANCE SUBJECT: RECOMMENDATION FOA ACQUISITION OF ACCOUNTING MACHINE SUMMARY Sometime during the next fiscal year the Districts ' staff should undertake a comprehensive data processing feasibility study. The increase in accounting volume and the requirements for fiscal record keeping and increased reporting to directors, management, staff, and other agencies necessitates the applica- tion of data processing equipment in the area of accounting. However, one of the additional goals in this study should be to determine to what extent computers can be utilized in our operational activities . Included in this study, of course, should be the determination of the advantages and/or disadvan- tages of the Districts ' acquiring their own facilities, or ` utilizing the facilities of another agency or service bureau. It is my projection that some type of electronic data processing (EDP) will have to be initiated by the Districts during the 1969-70-71 fiscal period. In the meantime, during this study and transitional period we have an immediate problem, that of maintaining a system adequate to handle our accounting workload. To meet this problem it is my recommendation that the Districts acquire a more sophisticated accounting machine than that currently in service . HISTORY Up until 1962 the books of the eight Districts were hand posted records. In 1962 our present accounting machine was acquired to handle the increased accounting volume and aid in the sophistication of our accounting system and its output information. Since that time our personnel have almost doubled and the accounting volume has increased tremendously to keep up with requirements of our expanding operations and the resul- tant demand for more information, from both a fiscal accounting and financial management standpoint as well as the operational aspect. In addition, regulatory agencies continue to impose more requirements as to the type of system and the information that it must produce . The State Controller' s office, for example, at the direction of the Legislature, is currently developing a uniform accounting system for special districts . 2 The amount and type of information required to be developed •.. by the accounting system and the complexity of the system neces- sary to produce this information has increased to the point that our present equipment and staff cannot adequately handle it. We now have 13 complete sets of books to keep, encompassing some 1200-plus accounts, with approximately 70 cash and investment funds to keep track of. In addition we have approximately 300 cost-center records and, of course, the necessary payroll records for 122 employees. It is therefor essential that the Districts increase the capacity of the accounting system during this interim period, between now and the time that some type of data processing is initiated. ALTERNATIVES To accomplish this necessary transition there are two feasible alternatives as follows: ALTERNATIVE I This alternative calls for the acquisition of an additional accounting machine identical to the one presently in service . This would also require the addition of one account clerk to operate the machine starting with the second year and to absorb the increased volume of work that would continue to be hand computed. The projected cost for this- alternative for two and three year periods is detailed on the attached analysis. Advantages: 1) Eliminates the necessity for modifications to present system. 2) Eliminates the necessity for designing and printing new forms . Disadvantages: 1) Would require an additional account clerk with cost and benefits and equipment needed for an additional employee . 2) Much of the accounting activity and reports would still have to be done by hand as this machine does not have the ability to compute or print out data auto- matically. 3) Would delay the initiation of accounting system i.m- +.. proverrents as this machine does not have the capacity to handle the activity required by these improvements. 3 ALTERNATIVE II NOW, This alternative would be to retire the existing account- ing machine and to acquire a more sophisticated machine than we presently utilize . This would eliminate the need for an addi- tional account clerk and actually enable the improvement of the accounting system and the development of more information neces- sary for management and staff, etc . , timelier, and with more accuracy. This alternative would also provide a desirable transitional step to data processing. The cost of this alter- native for two and three year periods is detailed on the attached analysis. Advantages: 1) This equipment would have the ability to compute (though it is not regarded as a computer in the accepted usage of the term) and, combined with the feature of automatic balance pickup, would increase accuracy, speed, and amount and type of work that could be put on the machine. 2) It would eliminate much of the work that must now be done clerically and thus defer the hiring of an addi- tional account clerk for at least one year, probably longer. 3) The capacity to print out data and reports stored on magnetic cards. 4) Ability to add peripheral punched card equipment. Disadvantages: 1) Necessity to modify present system and to re-design and print new accounting forms. RECOMiEDMATION It should be emphasized that the above considerations are not being presented merely as a change to facilitate the move to data processing. As discussed above, we are to the point 'where positive action is necessary for the acquisition of new or additional equipment. This is essential to meet the increas- ing demands on our accounting system to maintain the high stand- ard, and to allow for the progressive development of the system. It is quite obvious from the discussion of the alternatives, that Alternative II is by far the superior of the choices. It provides the ability to increase the capacity and the sophisti- cation of our existing system and the development of information that cannot now be produced by our staff with existing equipment. This would be achieved, of nourse, without the addition of any 4 personnel. In addition, this alternative would provide a desir- able transitional step in any changeover to data processing. Alternative I would only provide for the handling of the increased volume of work and would necessitate the addition of personnel. The alternatives listed indicate a preference of equipment to be considered as that manufactured by National Cash Register Company. This is for three reasons: First, our present equip- menu is NCR and our experience with this company has been entirely satisfactory. Secondly, as our exisitiro equipment is NCR, a change to more advanced NCR equipment would involve a minimum of modification to our exisiting system and would also require a minimum of our staffs time . Thirdly, I have explored the equivalent equipment offered by competitive companies and find the costs of NCR to be most favorable as follows: Rent,-.1 per month Purchase Price A NCR 4o0 $525 $20,280 B IBM 6400 710 32,950 C Burroughs E-4000 740 29,500 As the attached cost analysis indicates, the most econom- ical method of acquisition would be the purchase of the equip- ment recommended. IT IS MY RECOMENDATION THAT FAVORABLE CONSIDERATION BE GIVEN TO THE PURCHASE OF TIE NCR 400 ELECTRONIC ACCOUNTING MACHItiE. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY ANALYSIS OF ACCOUNTING MACHINE ACQUISITION COSTS NCR-33 and NCR-11-00 Purchase Straight Rental 2 Years 3 Years 2 Years 3 Years Alternative I Rental or Purchase Cost NCR-33 $ 9,984 $ 9,9811 $ 4,896 $ 7, 344 Mlaintenance Contract 855 1,4P-5 570 855 Freight Depreciation in value of existing machine by retaining 1,200 1,800 15200 1,800 $12,083 *13,253 $ 6,710 $10,042 Less: Estimated resale value at ?id of period _ 5, 2OO 3,600 ]_, 200 600 $ 6,883 $ 9,653 $ 5, 510 $ 954-43 Add: One account clerk position starting with second year 6,720 13,1140 6,720 13,440 I`TET COST OF ALTERNATIVE I $13,603 $23,093 $122, 230 $22,883 Alternative II Rental or Purchase Cost NCR-400 $20, 280 $205280 $12, 576 $185900 Maintenance Contract 900 1,800 Freight 86 86 Conversion of Records and Programs 2,000 2,500 2,000 2, 500 Rental Fee for 1dCR-33 during delivery period (6 x $204 x 2) 612 612 612 612 $23,878 $25, 278 $15,274 $22,098 Less: Estimated resale value at end of period and present value of existing NCR-33 12,400 9,4o0 2,400 2,400 HET COST OF ALTERNATIVE 11 $11,478 1l5,878 jj2,874 $19,698 JOHN CAROLLO ENGINEERS PHOENIX BERKELEY EL PASO JOHN A. CAROLLO March 15, 1967 RODERT M. ORERETON CHARLES A. ROLLINS RCply to: H. HARVEY HUNT 2168 SHATTUCK AVENUE HOWARD M. WAY BERKELEY, CALIF. 94704 RODERT G.WILLIAMS AREA CODE 415 048.7573 DONALD R. PREISLER County Sanitation Districts 1, 2, 3, 5, 6, 7, and 11 of Orange County P. O. Box 5175 Fountain Valley, California 92708 Atten: Mr. Fred Harper, General Manager Subject: Ocean Outfall No. 2, Engineering Fee As we approach the final design phases of the new ocean outfall, we offer for the Districts' consideration a new proposal for the fee cover- ing the design work on the outfall. Acceptance of this offer will result in a substantial savings to the Districts and yet return a satisfactory profit to John Carollo Engineers. It is proposed that the final design incorporate detailed infor- mation so that alternate bids can be received on a 96-inch diameter outfall and a 120-inch diameter outfall. In addition, three alternate bids on diffusers would be requested. for each diameter of outfall. Our original agreement with the Board of Directors was that our fee for performing the design and general inspection of the outfall would be 4. 5 percent. This agreement was reached at the time our fee was increased to the present day figure of 5. 2 percent. Due to the size of the job and the character of design, we felt at that time that the old percentage of 4. 5 percent was adequate for the new outfall. Therefore, our fee for design would have been based on 4. 5 percent of the final construction cost. In this instance, with alternate bids received, it would be logical to base the Engineer's fee on the low bid presented for the 120-inch diameter out- fall with the alternate incorporating a full diffuser, regardless of the alternate awarded. The estimated cost for this alternate is $14, 038, 000; therefore, the Engineer's fee based on the estimate is: 4. 5% x $14, 038, 000 = $631, 700 Recently we have accomplished a thorough estimate of the engineer- ing costs anticipated in the design of the marine section of the 120-inch and 96-inch diameter outfalls and we believe we can accomplish this design for $398, 000 or less. We, therefore, propose to accomplish all of those engineering services covered in our existing contract under Items B through L (these w 1 Page 2 Items are included in the fee item known as "basic fee") with the Districts dated Februady 11, 1959 (amended March 8, 1961 and October 14, 1964) on the project outlined for: (1) Our actual salary cost (or Drawing Account in case of the partners) plus 150% to cover overhead items (vacation, sick leave, holidays, bonus, direct job costs excepting only travel and subsistence, office expense, telephone, blueprinting, auto expense, promotion expense, etc. ) and to cover profit. (2) Plus out-of-pocket expenses incurred in travel connected with the design of the project but not including travel between Berkeley and the CSDOC. (3) Plus the actual cost of special consultants we may retain in performing the design. E The agreement would provide that the fee for the above items (1)(2)(3) would not exceed $398, 000. The $398, 000 figure includes for items B through L of our original agreement. The cost for oceanographic work, the obtaining of ocean floor topography, and soils investigations made of the ocean floor is not included in this figure. If changes or modifications in the Plans and Specifications or other work are ordered by the Districts, or necessitated by factors outside our control, we would reserve the right of negotiating a new "maximum fee" for the job. We would bill the Districts on a monthly basis for the work accomplished the previous month. We believe this to be a fair agreement for both parties involved. 3OHN CAROLLO ENGINEERS Har ey Hunt HHH:gl i I "s i yrirnrroy w�� TELEPHONES: COUNTY SANITATION DISTRICTS o �i su►.�a AREA CODE 714 OF ORANGE COUNTY 962-2411 CALIFORNIA -291 c 962 �.,�...�ct 10644 ELLIS AVENUE, F. 0. BOX 5175, FOUNTAIN VALLEY, CALIFORNIA, 9270E April 27, 1967 COMPARISON OF JOINT OPERATING EXPENSES FOR THE FISCAL YEARS 1961-62 THROUGH 1966-67 Actual Expenses (Rounded to nearest Increase Over Fiscal Year thousand) Previous Year 1961-62 $ 693,000 $ 193,000 1962-63 804,000 111,000 1963-64 948,000 144,000 1964-65 1,o94,000 146,000 1965-66 1,308,000 214,000 1966-67(Est. ) 1,366,000 58,000 J' Joint Chairman (3) Congratulations are in order for Director Bousman who was elected mayor of Buena Park Introduce Mayor Shipley of Huntington Beach, who will be serving on the Boards of Districts 3 and 11 It would be in order to adopt a Resolution of Commendation for Jake Stewart (to show the Directors ' appreciation for his services) . Jake Stewart has served on the Boards of Districts 3 and 11 since 1960, and has served as Chairman of District 11 since 1963. (24) Presentation of Operators ' Certificates for the following employees who have successfully completed the required course of study: William H. Cure Keith L. Davis Lawrence J. Gresbrink Willie J. Hale Ronald F. Hentz Frank G. Keller Howard P. Lembke Roy Pendergraft Harry F. Richards Lawrence W. S. Rood *Franklin D. S. Rood(Deceased) Luther H. Ward Donald P. Weber Call joint meeting of the Executive Committee and Building Committee for 5:30 p.m. , June 7th. Suggest inviting Directors Furman and Crapo to attend the meeting. (Hock & Workman; alternates) To fill vacancy created by Director Stewart' s leaving the Boards, suggest appointing Director Culver to the Building Committee . Presentation of Service Award to Robert N. Galloway for his outstanding contributions to the Districts, upon completion of 25 years of service. Consideration of Resolution No. 67-60, to be adopted in recognition of Mr. Galloway' s services. (Please call on the Secretary to read the resolution) . Joint Chairman (3) Congratulations are in order for Director Bousman who was elected mayor of Buena Park Introduce Mayor Shipley of Huntington Beach, who will be serving on the Boards of Districts 3 and 11 It would be in order to adopt a Resolution of Commendation for Jake Stewart (to show the Directors ' appreciation for his services) . Jake Stewart has served on the Boards of Districts 3 and 11 since 1960, and has served as Chairman of District 11 since 1963. (24) Presentation of Operators ' Certificates for the following employees who have successfully completed the required course of study: William H. Cure Keith L. Davis Lawrence J. Gresbrink Willie J. Hale Ronald F. Hentz Frank G. Keller Howard P. Lembke Roy Pendergraft Harry F. Richards Lawrence W. S. Rood *Franklin D. S. Rood(Deceased) Luther H. Ward Donald P. Weber Call joint meeting of the Executive Committee and Building Committee for 5:30 p.m. , June 7th. Suggest inviting Directors Furman and Cra o to attend the meeting. (Hock & Workmc' alternates) To fill vacancy created by Director Stewart' s leaving the Boards, suggest appointing Director Culver to the Building Committee. Presentation of Service Award to Robert N. Galloway for his outstanding contributions to the Districts, upon completion of 25 years of service. Consideration of Resolution No. 67-60, to be adopted in recognition of Mr. Galloway' s services. (Please call on the Secretary `� to read the resolution) . COUNTY SANITATION DISTRICTS o au�i�T4� ', AREA CODE 71S 4 540-2910 OF ORANGE COUNTY, CALIFORNIA , 962-2417 �a C 10844 ELLIS AVENUE, P.O.BOX 5175, FOUNTAIN VALLEY, CALIFORNIA, 92709 May 4, 1967 TO: MEMBERS OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 8 Gentlemen: Pursuant to adjournment of the regular meeting held April 12, 1967, the Board of Directors of County Sanitation District No. 8 will meet in an adjourned regular meeting: Wednesday, May loth, 1967 at 8: 00 p.m. 10844 Ellis Avenue Fountain Valley, California Secretary FAH: j lm Joint Chairman _yd (3) Congratulations are in order for Director Bousman who was elected mayor of Buena Park Introduce Mayor Shipley of Huntington Beach, who will be serving on the Boards of Districts 3 and 11 It would be in order to adopt a Resolution of Commendation for Jake Stewart (to show the Directors ' appreciation for his services) . Jake Stewart has served on the Boards of Districts 3 and 11 since 1960, and has served as Chairman of District 11 since 1963. (24) Presentation of Operators ' Certificates for the following employees who have successfully completed the required course of study: William H. Cure Keith L. Davis Lawrence J. Gresbrink Willie J. Hale Ronald F. Hentz Frank G. Keller Howard P. Lembke Roy Pendergraft Harry F. Richards Lawrence W. S. Rood 'Franklin D. S. Rood(Deceased) Luther H. Ward Donald P. Weber Call joint meeting of the Executive Committee and Building Committee for 5:30 p .m. , June 7th. Suggest inviting Directors Furman and Crapo to attend the meeting. (Hock & Workman; alternates) To fill vacancy created by Director Stewart' s leaving the Boards, suggest appointing Director Culver to the Building Committee . Presentation of Service Award to Robert N. Galloway for his outstanding contributions to the Districts, upon completion of 25 years of service. Consideration of Resolution No. 67-60, to be adopted in recognition of Mr. Galloway' s services. (Please call on the Secretary to read the resolution) .