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HomeMy WebLinkAbout1963-11II -BOARDS OF DIRECTORS County Sanitation Districts of Orange County, California 1104 West Eighth Street Santa Ana, California ( 1) (2) (3) ( 4) (5 ) (6) (7) (8) (9) (10) (11) {~) ~13 ) _,,,, (14) (15 ) Pledge of Roll Call JOINT BOARDS NOVEMBER 13, 1963 AT 8 :00 P.M. Appointments of Chairmen em if necessary DISTRICT 3 AGENDA Consideration of motion re: Receive and fil e excerpts from the City of Buena Park regarding appointment of Councilman Crenshaw as mayor, and Councilman Bousman as his alternate DISTRICT 1 Consideration of motio~ re: Approval of minut e s of the regula r me e ting oa October 9, 1963, and adjourned meetings thereof on October 16, October 30, and Nov ember 7, 1963 I DISTR ICT 2 -Cons ideration of ~otion re: Approval of minutes of the regular meeti,l.ig on October 9, 1963, as mailed DISTRICT 3 Consiaeration of motion re : Approval of minutes of the regular me ~ting held Octobe r 9, 1963, as mailed DISTRICT 5 Consideratioq of motion re: Approval of minut es of the regular }llee ting on October 9, 1963, and the special mee ping held Octobe r 11, 1963, as mailed DISTRICT 6 Consideration of motion re: Approval of minutes of the regu1ar mee ting on October 9, 1963, as mailed I DISTRICT/7 Consid ~r ation of motion re: Approval of minutes of the r e gular me eting on October 9, 1963, and the adjourned me eting thereof on October 30, 1963, as mailed DISTRICT 11 Consideration of motion re: Approval of minutes of t q.e regular meeting held October 9, 1963, as mailed Rc ~~rt of the Joint Chairman Rep o\t of the General Manager Repo ~ of the General Counsel Conside ration of motion re : Authorizing the General Manag e r to be a me mber and participate in the Water Coordina ting Committ ee of the Orange County Water Association -1- (16) (17) ALL DISTRICTS Consideration of motion re: Receive and le lette r from the City of Fountain Valley requ ing that the Districts abandon the Ellis orce Main ALL DISTRICTS Consideration of Resolution abandoning the Ellis Avenue Fo the value thereof removed fro of Account. See page "F" 63-167 re: Formally ce Main and ordering the Districts' Books (18) ALL DI STR ICTS (19) (20) (21) (22) (23) (24) (25) (2 6) ·consideratiOn of motion re: uthorizing employment of \l 0 John Waples for odor consult tion services. See page "G" ALL DISTRICTS Consideration of motion re: to Job No. Pl-9 authorizin the contract with J. Putna page :!!:. Approving Change Order #1 an addition of $390.00 to Henck 1 Contractor. See ALL DISTRIC'!'S Consideration of motion r to Job No. J-7 (office bu of $583.32 from the contr Company, Contractor. See · Approving Change Order #1 L ding) authorizing a deduction ct with J. Ray Construction ~PJ~ page :£: Y \ ALL DISTRICTS Consideration of motion r Approving Change Order #2 to Job No. Pl-8 granting an extension of time to West and Wiggs, Inc.~ Contrac or. See page "J" ALL DISTRICTS Consideration of Resolut on No. 63-168 re: Accepting the construction of Job oL Pl-8 as complete (Engine- Generator #1 at Plant N • 1) and authorizing filing of a Notice of Completion Work. See page ~ ALL DISTRICTS Conslderatl.On of motio re: Receive and file legal opinions submitted by he General Counsel, dat ed October lOi and October 17, r garding Resolution 63-142 (salary adjustments and perso nel additions) See pages "L" and "M" ALL DISTRICTS -Considerat ion of mot on re: Rejecting all for Hydraulic Crane, Specification #E-030 bids received ,~v~ ALL DISTRICTS Consideration of mo tion of the General appearing on the ag that he recommends ALL DISTRICTS Consideration of rol Joint Operating Fund warrant registers fo District No . l~ and See page "A", "B" an ion re: Receive and file certifica- Manager that he has checked al l bills nda, found them to be in order, and uthorization for payment call vote motion re: Approval of and Capital Outlay Revolving Fund signature of the Chairman of uthorizing payment of warrants. "C!' -2- (27) ALL DISTRICTS (28) Other bus iness and communications DISTRICT 1 Consideration of Resolution Awarding contract for Primary Clarif. r No . 5 at Plant No . 1, Job No. Pl-11 to Kemper Co truction Company and W, W. Hoagland in the am t of $216,340,00 . Se~ page "N" (See page "O" for id tabulation) / "' \)-? "-ttn '-l • "' (29) DISTRICT 1 Consideration of mot on re: Rejecting all bids .yv\ 1 1 received for Instru ention Installation of J-6 and y~l'I n'M.f"-7 P2-5, Job No. J-5-y .""' \ (30) (31) (32) (33) DISTRICT 1 Consideration of contract for Addi cation #PW-014 to of $35,765.00. tabulation DISTRICT 1 esolution No. 63-171-1 re: Awarding ional Paving at Plant No. 2, Specifi- R. w. McClellan and Sons in the amount e page "R" (see page "S" tor bid -\.-'-'- 1..""J '-(> ' Other business nd communications, if any DISTRICT 1 Cons ideration f motion re: Adjournment (34) DISTBICT 2 Cons i deration of motion re: if any. See age "D" Approval of warrant . \.. registers, ~i.1 v.)~ (35) DISTRICT 2 _.3_5 Other busine s and communications, if any < 36) -1rsT J cT 2 -? -3 > --£:> .\ ... .J v-f Considerat n of motion re: Adjournment 1(0"'~ tl~\ C(:oo~1.t.' -1 (37) DISTRICT 3 Considerati n of motion re: if any. Se page "D" Approval of warrant o.9-: registers, OJ..,. /) >;, ~. (38) DISTRICT 3 Other busin ss and communications, if any (39) DISTRICT 3 Consideratio (40) (41) DISTRICT 5 motion re: Adjournment Approv ...-15f~an s '~ Other busine s and communications, if any (42) DISTRICT 5 Consideratio of motion re: Adjournment -3- (43) (44) (45) (46) (47) (48) (49) (50) (51) (52) (58) (59) -r e: Approval of wa rrant registers, DISTRICT 6 Consideration of if any. See page DISTRICT 6 II E" ----~T~ ~,._it Other business a n DISTRICT 6 Consideration of DISTRICT 11 Consideration of at t orn·ey for Holl the request for a main DISTRICT 1 Consi.Qef>a tio ~y . Se DISTRICT 11 communications, if any re: Ad journment Other business and communications, if any DISTRICT 11 Consid eration of mo ion r e : Adjournment DISTRICT 7 Conside ration of Re elution No . 63 -175-7 r e : Author i zing ()0J°\ acceptance of easem nt from Bryn Mar Bui J ti 8 rs a t no cost ~ L· J to the Distric t. S e page 11 T'1 ~d l. DISTRICT 7 Consideratio n of Re elution No . 63 -179-7 r e : Ap p roving proposed Anne xation #5 to the District (northe rly Cowan Heights). See p a g e 11 u 11 L---=--- DISTRICT 7 Consideration of Re o lution No. 63 -174-7 re : Exe mpting ~ procedures for Impr vement District No . 5 from provisions v0 _/of the Sp e cial Asse sm e nt Act . Se e page 11 V 11 ·~.J DISTRICT 7 Re port of the e ngi e ers r egarding Reimburseme nt Agreement ~J· covering a s e wer m in in Skyline Drive , Park Skyline Ro a d!• ~ / a Pl na tero Dri v ct-;a->'/ DISTR C 7 -~"fJ ~ Consideration of R 1so lutl n No. 63 -177 -7 r e : Resolution 1.0 6PW\ of I ntention rega ing proposed Assessment District No. 3 -A ~~ DISTR ICT 7 Consideration of of I ntention eso lution No . 63 -178-7 re: Resolution rding proposed Assessment District No. 3-B DISTRICT 7 Consi d e r ~tion o Re s o lution No . condemn ntion i n c)onnec ~ion wi th (copy in folde s 63 -176 -7 r e : Auth o rizing Asses s men t Dis trict #4 '~\ ~ • ,,i1 . , DIS'I'R ICT 7 Consider a tion o motion r e : App r oval \\ ;-...·....., o f wa rrant r eg i s ter s .Y l I ' ..,)...,, .. ~. nl'~~fg~e7 "E" 1, Othe r bu s iness a\d c ommu n i cat ions , if any DISTRICT 7 Con sid e r a tio n of mot ion r e : Ad j o urnment Decem b e r 4th -4 - JOINT OPERATING FUND WARRANTS WARRANT NO. IN FAVOR OF AMO~ 6990 Acore Drilling Service $ 271.20 6991 Addison-Wesley Publishing Company, Inc. 14.29 6992 Aladdin L1tho & Art 201.4o 699~ Aloe 25.74 699 Alpine Aromatics, Inc. 482.56 6995 American Wholesale Hardware Co. 21.44 6996 American Optical Company 18.15 699~ Anaheim Dodge 51.50 699 Anaheim Truck & Transfer Co. 32.34 6999 The Anchor Packing Company 117.21 70QO The Arcade Stationers 74.~8 7001 The Army-Navy Store 30oUh 7002 Arrowhead & Puritas Waters, Inc. 88oCJ6 7003 Barksdale Valves 302.~.~ 7004 Bay City Bearing co. 922094 7005 Bay Ready Mix, Inc. 991,,68 70o6 Beacon Auto Parts, Inc. 530063 7007 Bishop•~ Sanitary Maintenance Supply 95.19 7008 Blake,, Moffitt & Towne . 21.HO 1009 Blower Paper Company 85 '-'6 o.,, 7010 Blystone Equj.pment Company 47oC8 7011 Boga.rt -Bullock Corporation 411.84 701~ Bolstad Sales & Service 116.48 '(013 Bomar Magneto Service,, Inc. 27.67» 7014 Paul G. Brown 19.90 7015 Brown~Bevis Industr~al Equipment Co. 133.82 7016 Brulin & Company,, Inc. 185.33 701~ Buena Park Wholesale Electric l 54 -:>LL •.. ~--J 701 Business Equipment Company 142018 7019 \ California Wholesale Electric Company l70o'l4 7020 Paul Calvo 1,,o82.8i 7021 Chemical Exchange Company 19,431.05 7022 Chicago Miniature Lamp Works 64.48 7023 Clark Dye Hardware 30o5~ 7024 Coast Office Equipment i2e L'6 -' ,,_, 7025 College Lumber Company, Inc. 54 iJ.~ ., . c;. 7026 Costa Mesa County Water District .:..4~/l·O 702~ Deckert Surgical Co. 65.56 702 John M. Deck Sales & Service 6.26 7029 A. B. Dick Company of Southern C.alif'ornia., Inc. 110.45 7030 Diesel Control Corporation 322.84 7031 Distinctive Custom Made Furniture 375.00 7032 George Dunton Ford 132.09 7033 Electric Supplies Distributing co. 628.J.:L 7034 Elliott's Interiors 533.92 7035 Enchanter,, ~c. 910.00 7036 Enterprise Electric Supply co. 397.1~8 703~ Epco Engineering Products Co. lleoe 703 Equipment Service Co. 67oh<J 7039 Fair Tire co. S::'"' 05 .,.1,,8f:. 704o Familian Pipe & Supply co.,, Inc. 19,,9r{ 7041 Fishcer & Porter Company 36~00 7042 Fowler Equipment,, Inc. 232oSO 7043 Freedom Newspapers,, Inc. 5 ..... ~,_ .. G. • 7044 Fullerton Water Department 2.~5 . ,._,; 7045 Robert N. Galloway 149 .• Bo 7046 General Telephone Company 388.85 7047 Globe Veterinary Supply io4.oo 7048 Bob Gosche Co. 167.32 -A- f i WARRANT NO,· 7049 7050 7051 7052 7053 7054 7055 7056 7057 7058 7059 7060 7061 7062 7063 7064 7065 7066 7067 7o68 Vo69 7070 7071 7072 7073 7074 7075 7076 7077 7078 7079 708o 7081 7082 7083 7084 7085 7086 7087 7088 7089 7090 7091 7092 7093 7094 7095 7096 7097 7098 7099 7~0 7101 7102 7103 7104 7105 7106 7107 7108 7109 7110 7lll 7112 7113 7114 IN l'AVOR OF Grants• Surplus Stores Graybar Electric Company# Inc. Hanson & Peterson Harlow & Vaught Fred A. Harper Hoagland-Findlay Engineering Company Howard Supply Julia Ann Hyde Travel Service, Inc. International Harvester Company J & M Service Knox Industrial Supplies Jacque Landskron Larry's Bldg. Materials Lewis Bros. L. B. W. s., Inc. Lord-Babcock, Inc. Lynch Radiation Services Mc Calla Bros. Pump & Drilling Co. Mc Coy Motor Co. Mahaffey Machine Co. ,John Middleton Minneapolis-Honeywell Regulator co. Morrison, Co. Munselle Supply Co., Inc. Doris E. Murphey Lee M. Nelson City of Newport Beach o. c. Suppliers, Inc. Orange County Radiotelephone Service, Inc. Orange County Stamp Co. Overstrom & Sons, Inc. Pacific Telephone Paul-Munroe Hydraulics~ Inc. Roy w. Pendergraft, Jr. William T. Pinnix, Sr. Randolph Industries, Inc. Rhodia, Inc. Bascom Rush Robbins & Myers, Inco Howard Ryan Tire Service City of Santa Ana/ City Treasurer Signal Oil Company Santa Ana Blue Print Co. Santa Ana Electric Motors Santa Ana Lumber Co. Santa Ana Radio Co. E. H. Sargent & Co. Russell M. Scott, Sr. Signal Flash Division Signs by Kersh Dorothy E. Smith Sparks Stationers Southern California Edison Company Southern California Water Company Southem Counties Gas Company Stands.Pd Oil Company of California Steiner American·corp. Industrial Rentals St1lley1 s Photo Supplies Stonehouse Signs, Inc. Stowe Plastic Industries The H. L. Swift Company J. Wayne Sylvester Tedstrom, Sears & Ball Tell Steel, Inc. Thermo Fax Sales, Incorporated Tiernan•s Office Equipment -B- AMOUNT 31.20 186.15 1.,195.00 15.60 12.40 385.50 3.00 272.44 8,,266.05 218.40 127.90 a.20 57.20 103034 454.T' 135.7~1 2,000.c~ 1,228.32 3.16 lo6.65 18.70 114005 1~71 53.62 45000 155.37 30.26 226.63 207.40 14.13 296.36 490.07 109.83 14.50 35.ao 169.00 i~o40~oo. 208.00 467.76 60.89 403.00 318.39 51.16 1§6~72 25.90 6065 148.43 75.00 39.00 170.16 329.87 20.56 5,,443.60 7.97 450.97 528.98 744.15 4.66 20.40 168.66 40.67 12.20 33.00 65.23 42.80 6.50 1 f WARRANT NO. 7115 7116 7117 7118 7119 1120 7121 7122 7123 7124 7125 7126 7127 7128 7128-A WARRANT NO. , 7129 7130 7131 7132 7133 7134 7135 7136 7137 7138 7139 714o 7141 7142 IN FAVOR OF Norman R. Tremblay Triangle Steel & Supply Co. Union Oil Company of California Van c» Dien -Young Co. Wallace Trade Bindery Co. Warren & Bailey Company Waukesha Motor Company Welch's Coastal Concrete Company Western Sa·lt Company Wm. Wilson Woodworking Yorba Linda Electric Raymond Zehnpfennig Graybar Electric Company, Inc. Morrison. co. Postmaster, City of Santa Ana TOTAL JOINT OPERATING CAPITAL OUTLAY REVOLVING FUND WARRANTS IN FAVOR OF Aladdin Litho & Art Paul Calvo John Carollo Engineers Enterprise Printing Company Freedom Newspapers, Inc. Graybar Electric Co. J. Putnam Henck Jordan & Endsley J. Ray Construction Company Santa Ana Blue Print Co. Twining Laboratories Wallace Trade Bindery Co. West & Wiggs, Inc o Hoagland-Findlay Engineering Company TOTAL CAPITAL OUTLAY REVOLVING FUND TOTAL JOINT OPERATING & CORF -c- AMOUNT 20.40 49.19 3.68 23.40 16.64 45.30 109.12 45.49 23.66 35.00 1,760.00 32.14 113.,99 29.,'il 100e0.J $ 61,597.2~ AMOUN'l1 $ 24o.55 107.25 11,020.29 100.29 103.33 2,227.26 96,366.72 931.45 25,486027 499.75 132.50 204.56 898.99 81,420.00 $219,739.21 $281,336.49 I i WARRANT NO. 7143 7144 WARRANT NO. 7145 WARRANT NO. 7146 WARRANT NO. 7147 WARRANT NO. 7148 WARRANT NO. 7149 DISTR1CT NO& 2 OPERATING FUND W IN FAVOR 0 Bank of America Boyle & Lowry UTLAY FUND WARRANTS TRUCTION FUND WARRANTS IN FAVOR OF DISTRICT NO~ OPERATING FUND WARRANTS IN FAVOR OF ION FUND WARRANTS Miller, SUSPENSE F -D- $ $ $ $ $ $ $ $ AMOUNT 4.21 63.00 07o21 M!9UNT 1,139.00 AMOUNT 150 .. 00 1,,356.21 -·- AMOUNT 740000 AMOUNT 35.00 775.00 AMOU1n' 20.~Q DISTRICT NO. 6 JmANT NO. AMOUNT 7150 of America 4.55 DISTRICT NOo 1 ',.,,,/ OPERATING FUND WARRANTS WARRANT NO. IN FAVOR SP AMO~T 7151 Boyle & Lowry $ 1,,900.64 7152 Paul J. Hogan 60.80 7153 The Tustin News 501.83 7154 Walker Holmes lo.qo $ 2,473.27 CONSTRUCTION FUND WARRANTS WARRANT NO. IN FAVOR OF AMO ill TT --- 7156 Boyle & Lowry $ 3,415.96 7157 A A A Construction Company 6,352.00 7158 Hydro Construction Company 4,921.4o $ 14,,689.36 FACILITIES REVOLnNG FUND WARRANTS WARRANT NO. IN FAVOR OF AMOUNT 7158 A A A Construction Company $ 227.10 7159 B. R. Fairfax 100.00 $ 327.10 $ 17,489.73 RESOLUTION NO. 63-167 ABANDONMENT OF ELLIS AVENUE FORCE MAIN A JOINT RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5 0 6, 7 AND 11 OF ORANGE COUNTY, FORMALLY ABANDON- ING THE ELLIS AVENUE FORCE MAIN AND ORDERING THE VALUE THEREOF REMOVED FROM THE DISTRICTS' BOOKS OF ACCOUNT -... ----- WHEREAS, by means of an Agreement of Sale and Purchase dated May 8 1 1957 1 with the City of Anaheim as agent for the Joint Outfall Sewer, County Sanitation District No. 3 of Orange County acquired the Ellis Avenue Pumping Station and Ellis Avenue Force Main at a total cost of $124,000.00; and, WHEREAS, by means of the Joint Ownership, Operation and Con- struction Agreement dated October 8, 1958 1 as amended, said Pumping Station and Force Main became a part or the sewage treatment and conveyance facilities of all the Districts, parties to said Agree- ment; and, WHEREAS, since 1959 said Force Main has been inactive and be- cause of construction of other facilities is of no foreseeable further use to the Districts; and WHEREAS, on November 13, 1963 1 a letter dated October 29, 1963, from the City or Fountain Valley was received and filed, and said letter requested that the Boards of Directors of the County Sanita- tion Districts to formally relocate to conform to street grades as shown on the Master Plan of said City, or abandon said Force Main and allow it to be removed from Ellis Avenue in connection with street improvements thereto; and WHEREAS, the present value carried on the Books of Account of the Districts of said Force Main is $41 1 572.00. NOW, THEREFORE, IT IS RESOLVED AND ORDERED THAT: Section 1. The Ellis Avenue Force Main, consisting of 7a600 feet of 18-inch steel pipe, be formally abandoned and declared of •F- Resolution No. 63-167 no further service to the Districts. Section 2. That the value of said Force Main 1 in the amount ot $41 1 572.00, be removed from the Books of .Account of the Distriets. Section 3. That the City or Fountain Valley be notified by means of a copy of this resolution that the Districts have no fur- ther interest in said Force Main, and that it may be left in place. removed and salvaged 1 or otherwise disposed of in connection with street improvements to Ellis Avenue under the jurisdiction or the City or Fountain Valley, -2- MOTION ALL DISTRICTS MOVED: That the General Manager be authorized to employ John R. Waples, R. S., for odor consultant services; and That the proposal of John R. Waples for said services dated October 28, 1963, be approved, accepted and ordered filed; and That payment for said services is hereby authorized to be made from the Joint Operating Fund of the Joint Administrative Organization when said services involve the treatment plants or from the Operating Fund of the District concerned when said services are related to the facilities of the individual Districts; and That payments for said services shall be made upon presenta- tion of monthly invoices based on the following rates: Services: (1) $200 per month for less than twenty-five hours per month Travel: (2) (3) $200 per month plus eight dollars an hour for more than twenty-five hours per month Maximum of forty hours per month ($320 per month) $0.10 per mile That said employment shall terminate by mutual agreement or at the request of either party. -G- 1· -~ COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 1104 West Eighth Street Santa Ana, California CHANGE ORDER Secondary Treatment at Plant No. 1, JOB: Phase I C.O. NO. l ----- DATE: Nov. 13, 1963 CONTRACTOR: J. Putnam Henck __________________ ......., _______________________ __ Amount of this change order (.Abl'-:) ~ $ 390.00 \..,I In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as com- pensation therefor~ the following additions to or deductions from the contract price are hereby approved. REFERENCE: Revision No. 1, dated November 6, 1963 Furnish and install 15o+ lineal feet of 8 inch cement asbestos pipe to-extend the existing digester sludge line to the last existing sludge bed $390.00 Original Contract Price $ 1,784,569.00 Prev. Authorized Changes __ ... n...,.o .... n..._e ______ _ This Change (ADD)~ 390.00 Amended Contract Price $ 1,784,959.00 Board authorization date: Approved: November 13, 1963 -H- COUNTY SANITATION DISTRICTS OF ORANGE COUNTY By /s/ Lee M. Nelson General Manager J. PUTNAM HENCK By ______________________________ __ 'I COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 1104 West Eighth Street Santa Ana, California CHANGE ORDER Office Building for County Sanitation C.O. NO. 1 JOB: Districts of Orange County, Job No. J-7 DATE: Nov. 13, 1963 CONTRACTOR: J. Ray Construction Company ---------------------------------------------- Amount of this change order (xm:JDO(DEDUCT) $ 583. 32 ...,; In accordance with contract provisions, the following changes in the contract and/or cor-tract work are hereby authorized and as com- pensation therefor, the following additions to or deductions from the contract price are hereby approved. REFERENCE: Drawing COl, dated September 27, 1963 and letter of architects dated October 22, 1963 ADD ITEMS 1. 2. 3. 4. 5. Miscellaneous electrical revisions, as specified ~ . Provide additional vents, as specified Provide door revisions, as specified Relocate heating duct, as specified Provide additive for mortar and grout for masonry walls, as.4specified TOTAL ADD $.491.81 35.65 333.12 138.75 110.25 $1,109.58 DEDUCT ITEMS 1. Delete counter in reception area, as specified 120.00 2. Revise allowance for carpet installation in accoreance with specifications and bid from carpet installers 1,572.90 TOTAL DEDUCT TOTAL C.O. DEDUCT 1,692.90 $ 583.32 Original Contract Price $ 134 1 848.00 'rt.de ·Change order;'·tEDU'CT 583.32 Amended Contract Price $ 134,254.68 Board authorization date: November 13, 1963 Approved: -I- COUNTY SANITATION DISTRICTS OF ORANGE COUNTY By /s/ Lee M. Nelson General Manager J. RAY CONSTRUCTION COMPANY BY·----------------------------- •' ... COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 1104 West Eighth Street Santa Ana, California CHANGE ORDER Engine Generator No. 1, Plant No. 1 JOB: Job No. Pl-8 C.O. NO. __ 2 __ _ DATE: Nov. 13, 1963 CONTRACTOR: West and Wiggs, Inc. Amount of this change order (ADD)(DEDUCT) $ None In accordance with contract provisions, the following changes in the contract and/or contract work are hereby authorized and as com- pensation therefor, the following additions to or deductions from the contract price are hereby approved. EXTENSION OF TIME "Acts of the Districts" Relocation of gas blower, revision of gas digester system and Change Order No. 1 "Strikes" Strike of pipe insulators during August and September **************** Original Completion date Completion date with this extension of time (76 days) Actual Completion date August 21, 1963 November 5, 1963 November 5, 1963 Original Contract Price $ 89,899.00 42 34 76 Prev. Authorized Changes 1,922.88 ADD This Change (ADD) (DEDUCT} -~n-.;.o.;.;ne.;..._, ____ _ Amended Contract Price $ 91,821.88 Board authorization date: November 13, 1963 Approved: COUNTY SANITATION DISTRICRS OF ORANGE COUNTY By _____ /,___.s/~Le~e~M~·~N~e~l~so~n:-=---------treneral Mananger WEST & WIGGS, INC. By ____________________________ _ -J- •'. ·~ RESOLUTION NO. 63-168 ACCEPTING JOB NO. Pl-8 AS COMPLETE A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTR!CTS NOS. 1, 2, 3, 5, 6, 7 AND 11 OF ORANGE COUNTY, ACCEPTING AS COMPLETED THE CONSTRUCTION OF JOB NO. Pl-8, AND AUTHORIZING FILING OF A NOTICE OF COMPLETION The Boards of Directors of the County Sanitation Districts of Orange County, DO HEREBY RESOLVE, DETERMINE AND ORDER: Section l. That the Contractor, WEST AND WIGGS, INC., a California corporation, has completed the construction in accord- ance with the terms of the contract for construction of Engine- Generator No. 1, Plant No. 1, Job No. Pl-8 of the County Sanitation Districts of Orange County on the 5th day of November, 1963; and Section 2. That by letter the engineers for the Districts have recommended acceptance of said work as having been completed in accordance with the terms of the contract; and Section 3. That the General Manager of the Districts has concurred in said engineers' recommendation, which is hereby re- ceived and ordered filed in the office of the Secretary; and Section 4. That said Job No. Pl-8 is hereby accepted as completed in accordance with the terms of the contract for the construction thereof dated the 24th day of January, 1963; and Section 5. That the Chairman of the Board of Directors of County Sanitation District No. 1 is hereby authorized and directed to execute a Notice of Completion of Work therefor. -K- MILLER, NISSON• KOGLER & WENKE Attorneys at Law 201~ North Broadway Santa Ana, California 92706 October 10 1 1963 LEGAL OPINION Telephone 842-6771 At the joint meeting of October 9 1 1963, of County Sanitation Dis- ttticts Nos. 1 1 2, 3 1 5, 6, 7, 8 and 11 all of the Districts except District No. 5 adopted Resolution No. t3-142 regarding increases in pay for employees of the Joint Administrative Organization~ Dis- trict No. 5 declined to adopt the resolution, and a question has arisen as to whether or not the increase in salaries, etc~ is effec- tive. It is my opinion that under the existing agreements between the Districts, the resolution is not effective at the present time• The Joint Ownership, Operation and Construction Agreement dated . October 8, 1958• between all of the above Districts, except District No. B, provides a means for the solution of this controversy. On Page 9, in Section 8, of said agreement, there is a provision for settling disputes or controversies in connection with any of the affairs or operations of the Joint Administrative Organization and joint operations of said Districts. It provides that each District will appoint an arbitrator and that the arbitrators will ~hen arbi- trate the dispute, and that if a majority vote is obtained on the issue presented to them* the majority opinion shall be binding and conclusive on all the Districts parties to said Joint Ownership, Operation and Construction Agreement. Unless District No. 5 should choose to call a special meeting for the purpose of reconsidering Resolution No. 63-142, it is my recommendation that the Chairman of the Joint Administrative Organ- ization call a special meeting of all of the Districts for the purpose or selecting arbitrators and arbitrating this dispute under the provisions or the Joint Ownership, Operation and Con- struction Agreement. can hw Respectfully submitted /s/ c. Arthur N1ssona Jr. c. Arthur Nisson, Jr.1 General Counsel tor County Sanitation Districts of Orange County• Calif. -L- MILLER, NISSON, KOGLER & WENKE Attorneys at Law . 2014 North Broadway Santa Ana, California 92706 October 17a 1963 LEGAL OPINION ------------- Telephone 542-6771 Re: Adoption of Resolution 63-142 Regarding Increases in Pay of Employees of the Joint Administrative Organization Supplementing my opinion dated October 10 1 1963t I am informed that County Sanitation District No. 5 held a special meeting on October llt 1963, at 5:00 p.m,; and Fred Harper, Secretary of the District, has informed me that notice of the special meeting was mailed to each director at least twenty-four hours in advance of the meeting and that each director had personal knowledge of the meeting. Although Mr. Lorenz did not appear at the meeting, it does appear that both the resolution describing the manner in which special meetings may be held and the Brown Act relating to public meetings were complied with and that the meeting was in all respects duly held. At that meeting the motion to deny passage of Resolution 63-142 was reconsidered by the directors; and upon reconsideration, said resolution was duly adopted. Accordingly, it is my conclusion from the foregoing information that Resolution 63-142 is now effective on each of the County Sanitation Districts participating in the Joint Administrative Organization, can hw Respectfully submitted Isl c. Arthur Nisson, Jr. c. Arthur Nisson, Jr. General Counsel for County Sanitation Districts of Orange County, California -M- RESOLUTION NO. 63-169-1 AWARDING CONTRACT FOR CONSTRUCT!6N OF JOB ~o. Pl-11 I A RESOLUTION OF TaE BOARD OF DIRECTORS OF dOUNTY SANITATION DISTRICT NO! i OF ORA~GE COUNTY. CALIF- ORNIAj AWARDING CdNTRAeT FOR CONSTRUCTION OF PRIMARY CLARIFIER No. 5 AT PLANT NO, l, JOB NO. Pl-11 1 AND AUTHORIZING EXECUTION OF SAID CONTRACT .. ---.. -- The Board of Directors of County Sanitation District No. 1 of Orange County, California DOES HEREBY RESOLVE• DETERMINE AND ORDER: Section 1. That the written recommendation this day submitted to the Board of Directors by the engineers, and concurred in by the General Manager, that award of contract be made to KEMPER CON- STRUCTION CO., and W. W. HOAGLAND t Contractor, for PRIMARY CLARIFIER NO. 5, JOB NO. Pl-11 of the County Sanitation Districts of Orange County, and the tabulation of bids and the proposal sub- mitted for said work, are hereby received and ordered filed; and Section 2. That said contract for Job No. Pl-11 is hereby awarded to KEMPER CONSTRUCTION CO., and W. W. HOAGLAND t Contractor, in the total amount of $216,340.00 in accordance with the terms of their bid and the prices contained therein, which bid is hereby determined to be the lowest and best bid therefor; and Section 3. That the Chairman and the Secretary be authorized and directed to enter into and sign a contract with the Contractor for said Job No. Pl-11 pursuant to the specifications and contract documents therefor; and Section 4. That all other bids received for said work are hereby rejected, and that all certified checks or cashier's checks submitted as bid bonds~ be returned to the unseccessfull bidders. -N- .... R B I D T A B U L A T I 0 N SHEET Date November 7, 1963 Contract For: PRIMARY CLARIFIER NO. 5 AT PLANT NO. 1 1 JOB NO. Pl-11 CONTRACTOR TOTAL BID 1. Kemper Construction Company and w. w. Hoagland 0 Long Beach $216 1 340.00 2. Alex ftobertson.Company $224,165,00 Paramount 3. Elco Corporation Long Beach $234,480.00 4. Weardco Construction Corporation Santa Fe Springs $236 1 000.00 5. J, Putnam Henck San Bernardino $238,483.00 6. Ecco Contractors, Inc, Garden Grove $239.000.00 1. John L. f.Ieek Construction Company, Inc. Los Angeles $285,578.00 ESTIMATE: $ 232,000.00 -0- r . ~ RESOLUTION NO. 63-171-1 AWARDING CONTRACT FOR ADDITIONAL PAVING, SPEC. PW-014 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. l OF ORANGE COUNTY, CALIF- ORNIA, AWARDING CONTRACT FOR ADDITIONAL PAVING AT TREATMENT PLANT NO. 2 1 SPECIFICATION PW-014 AND AUTHORIZING EXECUTION OF CONTRACT The Board of Directors or County Sanitation District No. 1 of Orange County• California DOES HEREBY RESOLVE~ DETERMINE AND ORDER: Section 1. That the written recommendation this day submitted to the Board of Directors. and concurred in by the General Manager, that award of contract be made to R. W. McCLELLAN AND SONS Contractor• for ADDITIONAL PAVING AT TREATMENT PLANT NO. 2 1 Speci- fication PW-014 of County Sanitation Districts Nos. 1 1 2 1 3a 5, 6• 7 and 11 of Orange County, California, and the tabulation of bids and the proposal submitted for said work, are hereby received and ordered filed; and Section 2. That said contract for Specification PW-014 is hereby awarded to R. W. M~LELLAN AND SONS • Contractor. in the total amount of $..3..'ii765.oo in accordance with the terms of their bid and the prices contained th~rein, which bid is hereby determined to be the lowest and best bid therefor; and Section 3. That the Chairman and Secretary are hereby autho- rized and directed to enter into and sign a contract with said Contractor for said work pursuant to the specifications and contract documents therefor; and Section 4~ That all other bids received for said work are hereby rejected, and the Secretary is directed to return cashier's checks or certified checks submitted as bid bonds, to the unsuccess- ful bidders. -R- B I D T A B U L A T I 0 N S H E E T Date November 7th, 12,§.L Contract For: ADDITIONAL PAVING AT PLANT NO. 2, SPEC. NO. PW-014 CONTRACTOR TOTAL BID 1. R. w. McClellan & Sons Costa Mesa #1 $ 35a765,00 #2 15-1/2¢ - 2. Coxco, Inc.a Stanton #1 $ 36,600.00 #2 22-1/2¢ 3. Griffith Co. #1 $ 39,600.00 Los Angeles #2 21¢ 4 .. Sully-Miller Contracting co. #1 $ 39,880.00 Orange #2 15¢ 5. Warren Southwest 1 Inc. #1 $ 42.000.00 Torrance #2 21-1/2¢ 6. Oranco Construction co., dba Riley #1 $ ll6it.875~00 Contstruct1on Co~, Anaheim #2 1se 1. Blystone Company, Santa Ana, Calif, Inc. NO BID ESTIMATE: $63 1 500.00 -s- RESOLUTION NO. 63-175-7 ACCEPTING EASEMENT FROM BRYN MAR BUILDERS, INC, A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 7 OF ORANGE COUNTY~ CALIF- ORNIA, AUTHORIZING ACCEPTANCE OF A GRANT OF PER- MANENT EASEMENT FROM BRYN MAR BUILDERS, INC. -~ --- The Board or Directors of County Sanitation District No. 7 of Orange County, California DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. That the certain Grant of Easement dated November 1st, 1963, wherein Bryn Mar Builders, Inc,, grants to County Sanita- tion District No. 7 of Orange County, California, a perpetual ease- ment and right or way for sewer purposes over and along that certain property in the County of Orange, State or California, more par- ticularly described as: The Northerly 10,00 feet of Lot Number 1 and the Northerly 7.00 feet of Lot Number 16 and the Southerly 5.00 feet of Lot Number 17 all within Tract Number 5167 in the County or Orange, State of California, as shown on a map recorded in Book 188J Pages 39 and 40 or Miscell~neous Maps in the office of the County Recorder of said County, is hereby approved and accepted at no cost to the District; and Section 2. That the Secretary of the District be authorized and directed to record said Grant of Easement in the Official Records of Orange County. -~ RESOLUTION NO. 63-179-7 APPROVING ANNEXATION #5 (NORTHERLY COWAN HEIGHTS) A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 7 OF ORANGE COUNTY, CAL- IFORNIA, APPROVING PROPOSED ANNEXATION OF TERRI- TORY TO THE DISTRICT (NORTHERLY COWAN HEIGHTS #5) The Board of Directors of County Sanitation District No. 7 of Orange County, California, resolves as follows: WHEREAS, a proceeding seeking to annex certain territory to County Sanitation District No. 7 of Orange Countyt California, referred to as Northerly Cowan Heights #5, is now pending before the Board of Supervisors of the County of Orange; and WHEREAS, the Board of Directors of this District has caused an engineering study to be made concerning annexations of territory to the District; and WHEREAS, the District adopted the recommendations contained in the aforesaid report dated February 13, 1963, as and for its policy with reference to territory seeking to annex to the District which will be served by the Lemon Heights Trunk Sewer; and NOW, THEREFORE, the Board of Directors of County Sanitation District No. 7 of Orange County, California, does resolve. deter- mine and order as follows: Section 1. That County Sanitation District No. 7 of Orange County will be benefited by the annexation thereto of that certain territory described as "Northerly Cowan Heights #5", and more particularly described on Schedule "A" attached hereto and made a part of this resolution, which said annexation is now pending before the Board of Supervisors of the County of Orange; and, Section 2. That this Board of Directors does hereby find, determine and fix the sum of $175.00 per acre or any part of an acre to represent the value to the territory to be annexed of sewage lines and sewage disposal facilities now existing or under -u- t' I '°" construction in the District~ Section 3. That this Board of Directors recommends that the Board of Supervisors of the County of Orange require the payment of such annexation fees and charges in a lump sum as a condition to said annexat1on 1 and that when said fees are so received by the District they be kept and maintained in the Facilities Revolving Fund of the District. Section 4. That the consent to the annexation ot the said territory hereinabove described is hereby given upon and subject to paymen~ to County Sanitation District No. 7 by the petitioners as provided in Section 2 hereof. -2- SCHEDULE "A" -RESOLUTION 63-179-7 A portion of Block 15 of Irvine's Subdivision in the County of Orange, State or California, as said subdivision is shown on a map recorded in Book 1, Page 88 of Miscellaneous Maps; Lot 35 of Tract No. 1968, as shown on a map recorded in Book 122a Page 1, of Miscellaneous Maps; and the land described in deed recorded April 19• 1962, in Book 6080, Page 592 of Official Records; all of the above referenced records being on file in the Office of the County Recorder of said Orange County. The exterior boundary of the proposed annexation being more particularly described as follows: Beginning at an angle point in the boundary line of ~South­ east Cowan Heights Annexation" to County Sanitation District No. 7, as aaid boundary ls eesor.!bed 1m Instrument No. 1018, recorded August 1, 1963, in Book 6657, page 358 et seq., of Official Records of said County, said angle point being fu·rther described as being on the Westerly side of Cowan Heights Drive, a 40 foot in width public road, and the terminus of a course or North 67° 02' 00" West 38.21 feet, more or less, and the Easterly line or land described in Deed recorded September 13, 1947. in Book 1550, page 325 1 or Official Records of said County; thence from said angle point, leaving the boundary line of County Sanitation District No. 7, running on a Northeasterly prolongation of the boundary line of the "Southeast Cowan Heights Annexation"0 North 29° 47' 17" East 74.22 feet to an angle point in the Southwesterly line of said Lot 35 of Tract No. 1968; thence North 16° 02' 57" West 164.75 feet and North 60° 53' 37" East 140.84 feet along the exterior boundary line or said lot 35 to a point; thence along the boundary of the .....,;· land described in Deed recorded April 19, 1962, in Book 6080, page Schedule "A" -Page 1 , .... .,.. .... 592, Official Records or said County, said land being a portion of Block 15 of Irvine's Subdivision, the following,courses: North 1° 16' East 69.15 feet; thence North 50° 09' 30" West 153.93 feet; thence North 62° 03' East 346.47 feet to the centerline of a 40 foot undedicated road; thence along the centerline of said road South 36° 51' 15" East 78.29 feet and South 11° 01' 45" East 24.89 feet to a point; thence South 6° 01' 28" East 12.42 feet to a point on the exterior boundary line of said Tract No. 1968, said point also being on the centerline of Cowan Heights Drive, a 40 foot in width public road; thence along the exterior boundary line of said Tract No. 1968, South 39° 21' 17" West 29.15 feet to the beginning of a curve on the Westerly right of way line of said Cowan Heights Drive; thence from a tangent to said curve which bears South 1° 49' 50" East on said curve concave to the Northwest, having a radius of 280,00 feet, through an angle of 39° 29' 50" an arc length of 193.02 feet; thence along a radial line to said curve South 52° 20' East 40.00 feet to a point on the Southeasterly right of way line of said Cowan Heights Drive; thence South 37° 40' West 208,00 feet on said right of way line to the beginning of a tangent curve concave to the Northwest having a radius of 320 feet; thence on said curve through an angle of 19° 26' 16" an arc length of 108.56 feet to a point of reverse curve 1 concave to the Southeast having a radius of 160.00 feet; thence from a common tangent which bears South 57° 06 1 16" West, on said curve through an angle of 34° 08' 16" an arc length of 95,33 feet to a point on the boundary line of said "Southeast Cowan Heights Annexation"; thence North 67° 02' West, along the boundary line of said "Southeast Cowan Heights Annexation"j 38.21 feet, more or lessi to the point of beginning. Schedule "A" -Page 2 BE IT FURTHER RESOLVED AND ORDERED that Wednesday~ the 27th day of November, 1963 1 at the hour of 10:00 o'clock A. M., being a time not less than thirty (30) days after the adoption of this Resolution, in the Chambers of the Board of Supervisors in the Courthouse in the City of Santa Ana, County of Orange, State I of California, is hereby fixed as the time when and the place where objections to the annexation of said territory to County Sanitation District No. 7 of the County of Orange will be heard. BE IT FURTHER RESOLVED AND ORDERED that the County Clerk and ex-officio Clerk of this Board be and he is hereby ordered to publish this Resolution at length in at least two (2) successive issues in the Tustin News. a newspaper of general circulation published within the County of Orange, said publication to be com- pleted not more than thirty (30) days nor less than ten {10) days prior to the date of hearing. AYES: SUPERVISORS WM. HIRSTEIN, DAVID L. BAKER, WILLIAM J. PHILLIPS, AND C. M. FEATHERLY NOES: SUPERVISORS NONE ABSENT: SUPERVISORS ALTON E. ALLEN STATE OF CALIFORNIA ) ) ss. COUNTY OF ORANGE ) I, w. E. ST JOHN, County Clerk and ex-officio Clerk of the Board of Supervisors of Orange County, California, hereby certify that the above and foregoing Resolution was duly and regularly adopted by the said Board at a regular meeting thereof held on the 22nd day of OctoberJ 1963, and passed by a unanimous vote of said Board members present. IN WITNESS WHEREOF, I have hereunto set my hand and seal this 22nd day of Octoberj 1963. W. E. ST JOHN County Clerk and ex-officio Clerk of the Board of Supervisors of Orange County, California By /s/ June Alexander, Deputy Schedule "A" -Page 3 -.,,1'- RESOLUTION NO. 63-174-7 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 7 OF ORANGE COUNTY, CALIFORNIA, ADOPTED PURSUANT TO PROVISIONS OF SECTION 2808 OF THE "SPECIAL ASSESSMENT INVESTIGkTION LIMITATICN AND MAJORITY PROTEST .A.CT OF i931J.." BEING DIVISION 4 OF THE STREETS AND HIGHWAY~ CODE OF THE STATE OF CALIFORNIA. WHEREAS, the Board of Directors of County Sanita- tion District No. 7 of Orange County, California, has re- ceived a communication from the Health Officer ~f Orange County, which communication is in words and figures as follows: "Board of Directors "October 18, 1963 Orange County Sanitation District No. 7 1104 West.Eighth Street Santa Ana, California "Gentlemen: 11 .A.s Health Officer of the County of Orange and the incorporated cities therein, I hereby recommend that proceedings relative to the installation of local collector sewers be instituted as quickly as possible for assessment district No. 5, an area boundea on the southwest by LaColina Drive on the northwest by Newport Avenue, on the northeast and southeast by LaLimonar Drive, Arroyo Avenue 1 Foothill Boulevard! Skyline Drive and a line northwesterly of and paralle to Browning Avenue. "This recommendation is made as a measure necessary for the protection of public health and is also made pursuant to Section 2808 of the Streets and Highways Code of the State nf Califnrnia. "We have made an investigation of the individual sew- age disposal systems in these areas and have found that residents therein have been and are experiencing diffi- culties with their individual sewage disp~s~l systems. ELR: eh "Yours very truly, /sf Edw. Lee Russell EDW. LEE RUSSELL, M.D. Health Officer for the County of Orange and the Incorporated Cities Therein cc to Board of Supervisors" WHEREAS, this Board of Directors has duly consi- dered said communication and has received information from the Engineer for this District with reference to the proposed -v- sewer improvements referred to in said communication; NOW, THEREFORE, THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 7 OF ORKNGE COUNTY d~es hereby resolve, declare, find, determine and order as follows: Section 1: That the improvements referred to in said c0mmunication above quoted are the construction ~f local collector sanitary sewers and all appurtenant work in streets, rights-of-way and easements in the following area and pro- posed assessment district: Proposed Assessment District No. 5~ l~cated entirely within the boundaries of u~unty Sanitation District No. 7 of Orange County and consisting of an area bounded on the southwest by LaColina Drive, on the northwest by Newport Avenue, on the northeast and south- east by LaLimonar Drive Arroyo Avenue, Foothill Boulevard, Skyiine Drive and a line northwesterly of and parallel to Browning .A.venue. Section 2: That this Board of Directors does here- by find and determine that the acquisition of easements and rights-of-way for and the construction of said sanitary sewers and incidental work in connection therewith, and each of them, is necessary as a health measure and such necessity for such acquisition and construction is found to exist. Section 3: That the Secretary is hereby authorized .... and instructed to spread the contents of said original cnmmuni- cation from the County Health Officer upon the minutes of this meeting of County Sanitation District No. 7 at which this resolution is adopted. Section 4: That this resolution is adopted under and pursuant to the provisions of Section 2808 ~f the "Special Assessment Investigation, Limitation and Majority Protest Act of 1931," being Divisinn 4 of the Streets and Highways Code of the State of California, and this Board of Directors in adopting the same intends to meet each and every condition and to make each and every finding necessary on its part in order to permit the proceedings for said sewer 2. improvements in one or more special assessment districts to go forward to completion without further reference to or application of the provisions of said Division 4 of the Streets and Higbways Code. 3. (35-A) (35-B) (35-C) (35-D) SUPPLEMENTAL AGENDA NOVEr'7BER 13, 1963 DISTRICT 2 consideration of letter ovember 6, 1963, from the <\ City of Placentia reg g proposed purchase by r~- the District of 15" se owned by Yorba Linda County 'l7 '"'~ Water District in P ~~·~1ve between Carolina and I' Valencia Avenues, centia "".'.\-~ ~ DISTRICT 2 (}'V consideration o proposal of Lowry and Associates, dated November 2, 1963, for preparation of an ~ Engineer's Rep t in connection with acquisition 7~ of an extensio of the Pioneer Branch Sub-Trunk • lying in Palm ive between Carolina Avenue and 1 '11.--. . Valencia Aven , Placentia "11 DISTRICT 2 Consideration Valley request work with the agreement wher construct, joi Ellis and Edin letter from the City of Fountain the appointment or a committee to fficials of that City in preparing an lb ' the City and the District would y, a sewer in Euclid Avenue between motion re: Approval of Suspen for signature of the Chairma and authorizing payment of c ,,,. DRAFT -Met. 11-13-63 The Joint Chairman reported on a recen trip to the Oroville Dam and surrounding network of dams and wate facilitie s i n ~~~ ........ ~­ northern California, which ~:Ji:! the fir phase of the Califo rnia Water -r;L.:.~ Pian. He recommended tak ing ~ trip ~e+f~t~h~i~~ in the spring. The General Manager called the Dire ctors' attention t o the proposed procedure s resolutio consolidating into one document the rules by which the Districts ' Boards operate . He advised ~he---Eo ras that this matter will be upon formally at the De c ember or January Joint Meeting giving the Dir tors time to study this proposed r eso lu- tion and to ma ke r ecommendat ns~ for any necessary changes . The General Manager r eported that the Office Building i s approximately 70% c om plete an he looks forwar d to occupancy of the new facilities by t h e middle o January. meet with #35 -C Receive and J 1 lette r from Fountain Valley (us ual form) The Chairman wa s di[ cted to appoint a Special Committee to District t s the/staff and the fficial s of that City t o c on s ider the joint construction of a sewe ~/in Euclid Avenue between Ellis Av e nue and Edinger Street, and to m e a recomm endation for the Boa r d 's con - sideration . Ch airm an Parks pointed Directom Callens~ and Cornwell ~ ~ ~mm ittee and se t the~Committee meeting time and hims elf as the Sp e cial for 3:00 p .m., Monday, Nove 18, 1 963 , at the City Hall in Fou ntain Valley . . '' '. ;; .. ' ,_· .. . • . . ' . • : • ~ \,. .': ::. t' '. • .• : .. ; .. ~ . · .. . ..... . ·: . ' . -··· ~ .. -. ' .... . ''. . -~ . " . . ·-.· ·.·. '• .. . ' .. . . . . .. _.·· _. . ·: . · .. ·· .·. ·.· .· .. ·, ' ' ' . ... . .. ' . . ' ·-: ~. ~ ~:. ~ :,:, ·: . ... ·. :· :· . i. . t. . . : .... J-. • ' ..... ' -.• -~-• ;. .. • '• : I ', · • .,':. • • • ~' • • t :::, .~ •: ••• ), • . -' • '• • •· ·, ' ._ .. • ~--! : . ,.·\ .: . <1.· ·. ~ . ' . . •• •. '. .~: • • -' ) ; • : ', ·_~: .., \ . ' : • I.._.·~· .· . • : -~ . • • ' . . '; . . .. •. . • 1'. I,··--• ' •·. ~ .. : . . ... ': :. -rh ~~?~y:t_ ~~~~(} ~~. '~·~J, _!J. ·~~- ,~~ ~ P~~ ~([ ~~ ~-L ~cc r~Q ~ -r4v: ~ (35-A) (35-B) (35-C) DISTRICT 2 SUPPLEMENTAL AGENDA NOVEMBER 13, 1963 Consideration of letter dated November 6, 1963, from the City of Plac entia regarding proposed purchase by the District of 15 11 sewer owned by Yorba Linda County Water District in Palm Drive between Carolina and Valencia Avenues, Placentia DISTRICT 2 Consideration of proposal of Lowry and Associates, dated November 12, 1963, for preparation of an Engineer's Report in connection with acquisition of an extension of the Pioneer Branch Sub-Trunk lying in Palm Drive between Carolina Avenue and Val encia Av enue , Plac entia DISTRICT 2 Consideration of lette r from the City of Fountain -----Valley requesting the appointment of a committee to ~ ~ work with the officials of that City in preparing an I agreement whereby the City and the District would construct, jointly, a sewer in Euclid Avenue between Ellis and Edinger (35 -D) DISTRICTS 2 AND 3 Consid e ration of motion re: Approval of Suspense Fund warrant register for signature of the Chairman of District No. 3, and authorizing payment of claims. See page 11 D11 RESOLUTION NO. 63-173 A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF THE COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, ADOPTED IN MEMORY OF FORMER DIRECTOR, WILLIS H. WARNER The members of or Directors of the County Sanitation Districts of Ora e County wish to express their individual family of Willis H, Warner, who served as a Director on the ards of the Districts for thirteen years. Few are capable of t e perseverance and dedication to public service that was so energy and ability were so affairs of Orange County. a part of Willis warner, whose the civic These Boards or s also wish to again acknowledge his substantial contributions to he Districts and to express appreciation for his active partic pation and guidance in re- solving the many complex problems which arose with the formation \ of the Districts as well as in the years preceding the actual operation of the present sewerage facilities. In spite of the demands made upon him he served voluntarily on many special cormnittees for the Districts in addition to serving as a Director of each District~ and Chairman of various Districts. Most of all, the Directors wish to acknowledge the many contributions of Willis Warner for which he received neither public acclaim nor remuneration that must have been his. only the sense of satisfaction •• In accordanc e with the minute order of ctober 30, direc ting the eng ine ers to revi e~ the ~~ of La ne e R. Williams, Civil Engineer, ~ a Sewerage Fac ili Reimbursement .Agreement (not Master Plan) for a sewer main con tructed in Skyline Drive , Park-Skyl ine Roa d, and Pl anat e ro Drive , a private road, Mr. I.J:>wry, of Boy l e and I.J:>wry, introduc ed Mr. installed the sewer s in ques tion. developer wh o Following Mr . Leibacher 1 s presenta ion and the recommendation by the engineers that a r eimbursement agreeme t be ent:~ .~ with the developer to provide for the r eimburse e nt ~~ it was mov ed, seconded and wi t h t h e deve loper du~arriedt That the staff be dire ted to pre p are a Sewer age a lity Reimbursement .Agreement (not Plan)/to provide for ~ o'!7$if~@l79was r e comme ded by the eng ineer s . was execution, etc. a uthorized? If so, we s hould s how r .,,..-.-- adoption of esolution. If not, mayb we s hould say forr:;;sid e ration" 1 2 .. NOTICE INVITING SEALED PROPOSALS 3 Pursuant to statute and Resolution No. 63 -191 -7, adop ted on the 4 18th day of December , 1 96 3 , by the Bo a rd of Directors of COUNTY SANITATION 5 DISTRICT NO. 7 OF ORANGE COUNTY, California, and on file in the offic e of 6 the Secretary of said County Sanitation District No. 7, ordering the work 7 described in said resolution, to-w it: 8 The construction of sanitary sewers and all appurtenances and all 9 appurtenant work in ''ASSESSMENT DISTRICT NO. 3 -A" in County Sanitation 1 0 District No . 7 of Orange County, California, all as more particularly descr ibed 11 in Resolution of Intention N o . 63-177 -7, p assed and adopted by t h e Board of 1 2 Directors of said sanitation district on the 13th day of November, 1963. 1 3 For further particulars, refer e nce is hereby made to said Resolution 1 4 of Intention No . 63 -177 -7, and to the p lans, profiles and drawing s on file in the 1 5 offices of the Secretary and the Engineer of Work of said sanit ation district, 16 and to the specifications for the said work heretofore adopted by the said Board 1 7 of Directors and on file in the offices of the Secretary and the Engineer of Work 1 8 for said district, and all of said p lans, p rofiles, drawings and s p ecifications 1 9 heretofore approved by the Board of Directors of sai d County Sanitation District 20 No . 7 are incorporated herein and reference is hereby made thereto for a more 2 1 particu lar description of said work. 2 2 Said Board of Directors has determined and declared tha t the contem- 2 3 plated work and improvement heretofore mentioned was, in the opinion of said 24 Board of Directors , of more than local or ordinary pub.lie benefit, and the said 25 Board of Directors has made the expense of said work chargeable upon a dis - 26 trict. For the particular description of said district, reference is hereby made to said Resolution of Intention No. 6 3 -177 -7. 27 28 29 Said Board of Directors has determined and declared that serial bonds, I 30 31 32 I LAW OFFICES OF I RIMEL & HARVEY FOURTH FLOOR • 1010 NORTH MAIN ST. 'I 'NT/\ ANA. CAL l fORNIA I bearing interest at the rate of six per cent (6%) per annum and extending over a I I period ending nine (9) years from the second day of January next succeeding the next September 1st following their date, will be issued hereunder in the manner I I I 1 · I provided by the "Improvement Act of 1911 , 11 being Part 5, Division 7 of the .. I I -1-l 1 2 3 4 5 6 7 8 9 10 ll 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 '-11 30 I 311 321 LAW OP'FICES OF RIMEL. & HARVEY FOURTH FLOOR 1010 NORTH MAIN ST. '-NTA ANA, CA&.&FORNIA 1 I Streets and Highways Code of the State of California, to represent each assess- ment of Fifty Dollars ($50. 00) or more remaining unpaid for thirty (30) days after the date of recording the warrant. All of the work herein ordered shall be done and carried through in pursuance of an Act of the Legislature of the State of California, designated the "Improvement Act of 1911," being Division 7 of the Streets and Highways Code. Said Board of Directors, together with the Boards of Directors of other county sanitation districts of Orange County, California, and pursuant to the Labor Code of the State of California, did on the 10th day of July, 1963, adopt a Joint Resolution No. 63-104, ascertaining and determining the prevail- ing rate of wages to be paid for all public works within said county sanitation districts from and after the date of said resolution, and said resolution has not been amended or repealed and is in full force and effect and is on file in the office of the Secretary of said District, and for further particulars reference is hereby made thereto. It shall be mandatory upon the contractor to whom the contract is awarded and upon any subcontractor under him to pay not less than the rates specified in said Resolution No. 63-104,,. to all laborers,, workmen and mecharucs employed by them in the execution of the contract. NOTICE IS HEREBY GIVEN inviting sealed proposals or bids for doin all the work hereinbefore described and ordered in said Resolution Ordering Work No. 63-191-7., to be presented to the Secretary at the Administrative Offices of said County Sanitation District No. 7, at 10844 Ellis Avenue,, Fountain Valley~ California, up to the hour of 4:00 o'clock p. m. of Wednesday,, the 22nd day of January, 1964. The proposals or bids offered shall be accompanied by cash,, a cash- ier's check or a certifi~d check payable to the order of said County Sanitation District No. 7, or by a bond as required by law,, for an amount which shall be be made out on a form to be obtained of the Engineer of Work of said District. In the event the bidder elects to furnish a bid bond,, the bid bond form must be of the forfeiture type and a form of this bond will be furnished by the District ·' -2- • ~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 311 321 I U.W OFFICES OF I RIMEL 8i HARVEY I I FOURTH ri.ooR 1010 NORTH MAIN &T. I AHTA AHAt CA&.IPORNIA, I for use or examination by the bidder. All of the work will be done under the ''Improvement Act of 19 ll. '' When the work is completed and accepted by the Board of Directors of said District and the assessment is confirmed, a warrant, assessment and diagram will be delivered to the Contractor, or his assigns, for the total cost of the work, including all incidental expenses which he has advanced to the District, less any cash contributions made by the District. NOTICE IS FURTHER HEREBY GIVEN to the bidders that the sue- cessful bidder shall pay to the District at the time of executing the contract a cash payment for incidental expenses incurred by the Distrfct up to the date $45,000.00, when the contract is signed, estimated to be ~Bl,, ~Z<J~ in which said amount there is included the sum of $5, 000. 00, which is the estimated cost of acquisi- tion of necessary lands, easements and rights-of-way. At the conclusion of the work and at the time the contractor receives the warrant, assessment and dia- gram, he shall pay to ihe District an additional cash payment for the balance of the incidental exp ens es. The contractor to whom an award may be made will be required to furnish with the contract two surety bonds, one faithful performance bond in an amount equal to not less than one hundred per cent (1 OOo/o) of the aggregate amount of the bid, and one material and labor bond in an amount equal to not less than one hundred per cent (1 OOo/o) of the aggregate amount of the bid. The Board of Directors of said County Sanitation District No. 7 reserves the right to reject any and all bids and to waive any informality in a bid not affected by law. DATED this 18th day of December, 1963. FRED A. HARPER, Secretary County Sanitation District No. 7 of Orange County, California. -3- i. I I l I I • II MANAGER'S AGENDA REPORT County Sanitation Districts of Orange County, California In the Otffc:ILED County Sa ni?tf t~he S el:l&t~st Eighth Street a •on District No _ ;)anta Ana, Calif., 92701 ~hone 542-3583 NOV 13 1963 JOINT BOARDS By. J ,: .... ; .... .· Novembe r 13, 1963 PROPOSED RESOLUTION FOR RULES OF PROCEDURES FOR MEET ING S The attached draft resolution is placed in the agenda folders for the regular Joint Board meeting on Nov ember 13 for the Directors ' study prior to formal consideration at a later meeting. As pointed out in the Manager's Report of November 8, our present rules of procedure are scattered throughout the minutes of meetings for the past 14 years. Some of these rules have been modified by later actions and some procedures have grown up more as a matter of tradition rather than by formal Board action. Therefore to assist the staff and Directors in det·ermining exactly what Board procedures are at the. present time, we have consolidated all motions and resolutions in this connection into this one document. It should be stressed that there is nothing new or no departure from regular custom in the proposed resolution. It merely consolidates into one document the rules by which we customarily operate in order to make these rules more easily available to the Directors, staff and general public. Lee M. Nelson General Manager I ' 1 ; DRAFT 11-13-63 RULES OF PROCEDURE FOR MEETINGS RESOLUTION NO. --- A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 AND 11 OF ORANGE COUNTY, CALIFORNIA, FIXING AND ESTABLISHING RULES OF PROCEDURE FOR THE CONDUCT OF BUSINESS OF THE DISTRICTS> AND REPEALING ALL RESOLUTIONS PREVIOUSLY ADOPTED WITH REGARD TO SAID PROCEEDINGS. --- WHEREAS, it is necessary to establish rules of procedure to facilitate the orderly handling of business to come before the Joint Administrative Organization of County Sanitation Districts Nos. 1 1 2, 3. 51 6, 7 and 11 of Oran~e County, California, and WHEREASa these Boards from time to time, commencing in 1949, have established rules of procedure and from time to time have amended said rules so that different aspects of said procedures are to be found in a number ot resolutions and motions, and WHEREAS, it is desirable and appropriate to consolidate. simplify and clarify the existing rules of procedure into one docu- ment readily accessible to the Directors, staff and general public, NOW, THEREFOREa BE IT RESOLVED: Section A. That any procedures set forth in the Joint Ownership, Operation and Construction Agreement dated October 8t 1958t as amended, in conflict with the procedures set forth herein• take precedence. Se.o:tion B. That the following rules of procedure be adopted for the conduct of business of the Joint Administrative Organization and of each County Sanitation District of Orange County, party there- to: l. REGULAR MEETINGS -There shall be a regular monthly meeting of the Boards or Directors of the County Sanitation Districts of Orange County, parties to the Joint Ownership, -l- ~ ' . .. Operation and Construction Agreement dated October 8, 1958, as amended 1 on the second Wednesday of every month at 8:00 p.m. 1n the Joint Administrative offices of the Districts, provided however, if the second Wednesday of the month falls upon a legal holiday. said monthly meeting shall be held on the next day thereafter~ at the same time and place. The Secretary shall mail to each Director a notice of such regular meetings, together with a proposed agenda, not later than the Friday immediately preceding such regular meetings. Said agenda, insofar as possible, shall include copies of resolutions and motions to be considered, together with any pertinent supporting documents. Any Board of Directors may adjourn from the regular meeting to a time and place convenient to the Dir- ectors. 2. SPECIAL MEETINGS -A special meeting of the Board of Directors of any County Sanitation District may be called in any one of the following ways: (a) By the Chairman of the Board of Directors or said District (b) By the written request of the majority of the Directors of the District delivered to the Secretary of the District A special meeting of the Directors of the Joint Administrative Organization may be called only by a majority of the Executive Committee. The call for a special meeting shall be in writing and deposited in the United States Mail at least twenty-four (24) hours before the time of said meeting and shall provide for the time 1 place and purpose of said special meeting and in addition the Secretary of the District shall diligently attempt to notify each Dir- ector personally of the time, place and purpose of said meeting not less than twenty-four (24) hours before the -2- .. .- time or said meeting. When any newspaper 1 radio or television station request, in writing, notices of meetings or the Board or Directors or the District or or the Joint Administrative Organization. the Secretary shall thereafter, until receipt of a notice terminating said request, deliver notices or special and adjourned regular meetings to such newspaper 1 I radio or tele~ision stations. Delivery shall be made in the same manner as delivery is made to the Directors. 3. RULES OF ORDER -The business to come before each individual District, and before the Districts as part of the business ot the Joint Administrative Organization shall be carried on and conducted in accordance with the pro- visions or the 75th Anniversary Edition of "Robert's Rules of Order Revised"• a copy of which is on file in the office ot the Secretary of the Joint Administrative Organization, except where the special provisions hereinafter set forth conflict therewith. 4. QUORUM -A majority of the Directors in five of the eight County Sanitation Districts or Orange County constituting the members or the Joint Administrative Organi- zation shall constitute a quorum of the Joint Administrative Organization. 5. CHAIRMAN OF THE DISTRICT -A chairman shall be elected by majority vote as the first order of business by the members of each District Board of Directors at the first meeting in May or each year, and said Chairman shall serve at the pleasure ot the majority of said members. 6. CHAIRMAN AND VICE CHAIRMAN OF THE JOINT ADMINI- STRATIVE ORGANIZATION -A Chairman and a Vice Chairman or the Joint Administrative Organization shall be elected by -3- a majority vote of the Districts at the first meeting in May of each.year. The Chairman and the Vice Chairman shall serve at the pleasure of the majority of the Districts. 7. PRESIDING OFFICER -The Chairman of the Joint Administrative Organization shall preside during meetings of the Directors of the Joint Administrative Organization and in addition, when the Directors of a District are sitting with the Directors of the other County Sanitation Districts or Orange County, any business to come before the District will be acted upon under the Chairmanship of the Chairman of the Joint Administrative Organization unless any Director requests that said business be acted upon under the Chairmanship of the Chairman of the Board of Directors of that District. In the absence of the Chairman of the Joint Administrat~ve Organization, the Vice Chairman of the Joint Administrative Organization shall presideo 8. SECRETARY AND MINUTES -As provided in the said Joint Ownership, Operation and Construction Agreement, the I District Boards of Directors shall appoint a person to serve as Secretary at the pleasure of the Boards, said person to be also the Secretary of each of the other Dis- tricts a parties to said Agreement, and of the Joint Admini- strative Organization. The Secretary shall attend all meetings of the Boards or Directors,unless excused by the Chairman. and shall prepare an accurate record of each meeting for submission to the Directors and subsequent approval at the following meeting; provided however, that when an adjourned meeting of the Board of Directors immediately precedes a regular meeting, minutes of said adjourned meeting shall be submitted for approval at the next meeting of the Board following said regular meeting. -4- • In the preparation of Official Minutes of a meeting of the Board of Directors. the Secretary will not record the name of the Director who moves or who seconds the adoption of a motion or resolution. In the absence of the Secretary, a Secretary pro tem shall be appointed to exercise the duties of the Sec- retary .. 9. BUSINESS TO COME BEFORE THE DIRECTORS OF THE JOINT ADMINISTRATIVE ORGANIZATION -Insofar as practicable, all items of business except for payment of claims, to be taken up at a meeting of the Joint Administrative Organization shall be submitted to the Secretary not later than noon of the Thursday preceding the regular meeting. The Sec- retary shall include on the agenda as provided hereinabove all items submitted by Directors, the General Manager and General Counsel and all formal communications. At the discretion or the General Manager 6 urgent items of business not known at the time the regular agenda is mailed as herein provided, may be included in a supple~ · mental agenda to be made available at the time of the meeting. No business. except with consent of a majority of the Districts present, not appearing on the regular or supplemental agendas may be brought before the Directors of the Joint Administrative Organization. 10. HANDLING OF BUSINESS AND VOTING -During the course of a Board Meeting routine matters listed on the agenda for consideration will be referred to by Agenda Item Number only. Voting on all resolutions shall be by roll call. When a roll call vote is required on joint business of the Districts, and except as provided -5- • hereinafter, the name of each Director shall be called only once and his vote regarded the same for each District he represents, unless a Director expresses his desire to vote differently for any District he represents. or unless a member of the Board of Directors asks that each District be individually polled. Provided• however, that when voting on resolutions or motions of a routine nature. and in the absence of objections by any Director thereto, the Chairman may order a unanimous ballot cast in favor of the motion or resolu- tion under consideration. On matters of considerable interest or on which there appears to be a controversy, the motion or resolution shall be read by title or repeated by the Chairman or the Joint Administrative Organization. The Chairman shall thereafter call for discussion on the motion or resolution at which time any member may discuss the matter pending. Any person other than a Director present at the meeting may speak on the motion if the Chairman recognizes him or her. Sole discretion as to the extent of discussion out- side of the membership of the Joint Administrative Organi- zation shall rest with the Chairman. At the close of discussion the Chairman may, in his discretion, repeat the motion or resolution pending• and thereafter call for vote. The Secretary shall determine and state whether or not a motion or resolution is carried by roll call vote and the Chairman likewise on voice vote on motions. 11 •. PAYMENT OF CLAIMS -The Secretary shall cause to be prepared for each regular meeting a list of all valid outstanding claims and invoices against the Joint Admini- strative Organization and each District; said list to set -6- .· forth the warrant number, payee and amount or each such claim. The payment of claims shall not be made by the County Auditor unless approved by roll call vote of a majority of the Districts' Boards of Directors. Such roll call shall not be waived as provided for routine matters hereinabove and said vote shall not be taken until there has been received and filed a certification by the General Manager that he has checked all bills appearing on the agenda, found them to be in order and that he recommends authorization for payment. All claims for damages or other claims deemed by the General Manager to be of questionable validity shall be taken up and acted upon separately and apart from claims for authorized purchases 1 services and formal contract payments. 12. EXECUTIVE COMMITTEE -There shall be a permanent Committee designated as the Executive Committee which shall consist of the Chairman of the Board or Directors of each District, parties to the Joint Ownership, Operation and Construction Agreement dated October 8 1 1958. The General Manager or Joint Administrative Organization may attend meetings of said Committee in an advisory capacity. The Chairman of the Joint Administrative Organi- zation shall be the Chairman of the Executive Committee, The Committee may fix a regular meeting time and place or may meet at the call of the Chairman. The Committee may consider any matters related to the joint ownership, operation and construction of all the Districts and make recommendations thereon to the Joint Boards of Directors of the Districts. Members of the CoDmlittee shall be entitled to -7- mileage for attendance at committee meetings or for· other Districts' business. 13. MOTION TO REFER TO EXECUTIVE COMMITTEE -Any Director at a Joint Administrative meeting may move to have any matter ot policy, or other activity affecting the members of the Joint Administrative Organization, or any one of the member Districts, referred to the Executive Committee for study and report. This motion shall be a privileged motion and when duly seconded, dicussion thereof shall be limited to Directors only, and for a period not to exceed two minutes per person. It shall be passed by an affirmative vote of a majority of the Districts. 14. SPECIAL COMMITTEES -Except for the Executive Committee, there shall be no permanent committees of the Directors of the Joint Administrative Organization. The Chairman of the Joint Administrative Organization may, upon his own motion or upon motion of a majority of the Districts affected, appoint from time to time special or ad hoc committees to study and report on special matters affecting more than one District. The individual District chairman may appoint similar committees on matters affect- ing only one District; provided that where such committees are to be authorized to act in the name of the Board of Directors, such authorization shall be given only by a majority vote of the Directors after the committee is appointed. 15. ARBITRATION -As set forth in the Joint Owner- ship, Operation and Construction Agreement dated October 8 1 1958 1 and as amended, any action relating to the Joint Administrative Organization taken by any District and not concurred in by all of the other Districts shall be immediately referred to a Board of Arbitration composed -8- • of one Director from each District selected by each District. and the findings or a majority of said Board of Arbitration shall be binding on all Boards of Directors and they shall immediately take action conforming to the findings of the Board of Arbitration. Provided, however, that when said Board of Arbitration has been unable to obtain a majority vote on any issue presented to it, then said arbitrators voting in favor of making a finding on such issue shall designate a disinterested person to act as an arbitrator~ and the arbitrators voting against making such a finding shall designate a disinterested person to act as an arbitrator• and the persons so designated shall designate a disinterested person to act as the third arbitrator. and the three persons so selected shall con- stitute a Board of Arbitration to act in place of and have the powers of the Board of Arbitration composed of members of the respective Boards of Directors, and the findings approved by a vote or majority or the Board of three arbitrators shall be binding and conclusive upon all Districts. Section c. That all other resolutions previously adopted by this Board with regard to meeting procedures are hereby repealed; and that all resolutions or motions or portions thereof in conflict herewith are hereby rescinded and made of no further effect, Section D. This resolution shall become effective on ---------------------------------' 1963. -9- - II MANAGER'S A GE N DA REPOR T County Sanitation Districts of Orange County , Californ ia JO INT BO ARD S 1104 West Eighth Street Sa nta Ana, Ca lif., 92701 Phone 542-3583 November 8, 1963 REGULAR MEETING Wednesday, November 13, 1963 8:00 p.m. The following is an explanation of the more important non- routine items which appear on the enclosed formal agenda and which are not otherwise self-explanatory. Warrant registers are not attached to the agenda since they are made up immediately preceding the meeting but will appear in the complete agenda available at the meeting . Joint Boards No . 15 -AUTHORIZATION FOR MEMBERSHIP ON WATER COORDINATING COMMITTEE: The Directors may have noticed in a recent newspaper article that the Orange County Water Association has formed a Water Coordinating Committee to study and make recommendations on various aspects of over all water supply, waste water reclamation, flood control, sewage disposal and other related water problems in the County. I have been serving on this Committee for approximately a year on an informal basis but since the Committee is now receiving formal recognition, I should like Board authorization to participate in its activities . The motion appearing on the formal agenda makes such an authori - zation . This matter will be elaborated on, verbally, at the Board meeting, if desired. Nos . 16 and 17 -ABANDONMENT OF ELLIS AVENUE FORCE MAIN: I n 1957 District No. 3 purchased the Ellis Avenue Pumping Station and Force Main from the old JOS organization . The force main was subsequently used by District No. 3 and the other Districts in providing relief for Plant No . 2 by diverting flows to Plant No. 1. With the con- struction of additional facilities at Plant No . 2 this relief became no longer necessary in 1960 and the force main has not been in use since that time and has no forseeable future use to the Districts . The pumping station, however, is on a standby basis and will be used from time to time as a relief measure and to provide flexibility in system flow. The pumping stati·on is now connected to the 36-inch Ellis Avenue Trunk sewer which connection also makes the steel force main superfluous. We are in receipt of a letter from the City of Fountain Valley requesting that the Boards consider relocating or abandoning the force main since extensive street improvements will be made to Ellis Avenue and the force main, at its shallow depth, interferes with such improvements. Since under the terms of the Joint Ownership, Operation and Construction Agreement of 1958 both the pump station and the force main became a part of the joint works of all the Districts, it will be necessary for all Districts to take action if the force main is to be abandoned. The only other alternative would be to relocate the force main at a greater depth. The terms of the permit issued by the Orange County Highway Department when the force main was con- structed provide that any necessary relocation must be accomplished at Districts' expense. Since, as stated above, the force main is now superfluous the expense of such relocation cannot be justified, we are recommending the adoption of Resolution 63-167, attached to . the agenda, which formally abandons the force main, writes its value off our Capital Assets Accounts and provides that it may be removed or destroyed in place at the time street improvements are made. No . 18 -EMPLOYMENT OF ODOR CONSULTANT: The Directors will remember that Mr. E. E. Frisby, now deceased, provided odor investigation and consultation service for the Districts. Since Mr. Frisby 1 s death we have attempted to investigate odor complaints with our own staff but because most of the work is on weekends and in the evenings and since a direct employee of the Districts cannot be perhaps as objective as an independent contractor, we have discussed with Mr. John Waples if he would be interested in assuming this work . Mr. Waples was Mr . Frisby 1 s chief assistant in the County Health Depart- ment for many years and is still employed by that Department . He has cleared his part-time employment with the Districts on a contractural basis with his superiors and with County Counsel and informs us that it will be satisfactory. Mr. Waples has also submitted a proposal for this work and we are recommending his employment in accordance wi th the terms of the proposal which will be found on the suggested motion on the formal agenda. No . 19 -CHANGE ORDER NO. 1, CONTRACT Pl-9: After award of this contract it was discovered that, inadvertently, the plans omitted approximately 150 feet of cement asbestos digested sludge piping from the contract. The contractor has agreed to furnish and install the necessary additional pipe for a total cost of $390. Accordingly, this change order, attached to the agenda, is recommended for adoption. No. 20 -CHANGE ORDER NO. 1, ADMINISTRAT IVE OFF ICE BUILDING: It is usual during the course of any building construction, for a number of small job revisions to come up from time to time. This building is no exception and the formal change order, attached to the agenda, provides for a number of these revisions as spelled out in the change order. There are also two deductions from the contract price for the deletion of a counter and from the fact that the quotations for carpeting came in less than the sum provided in the specifications. The deductions more than offset the additional work called out by the revisions so that the attached formal change order results in a net deduction of $583.32 from the contract price. For the Directors• -2- information, the building is progressing fairly well ang, barring protracted bad weather or other unforseen delays, should be ready for occupancy sometime shortly after the first of the year. Nos. 21 and 22 -COMPLETION OF ENGINE-GENERATOR INSTALLATION AT PLANT NO. 1 (JOB NO. Pl-8): The contract providing for this installation was complete on November 5 with the engine-generator and necessary electrical gear satisfactorily installed and in operation. During the course of the installation, delays were encountered by the contractor due to a pipe insulators strike and revisions made ·by the Districts. Accordingly, we are reconnnending for adoption Change Order No. 2 (Item No. 21) granting an extension of time of 76 days to the contractor for these reasons. Item No. 22 is the customary resolution accepting the job as complete and authorizing filing of Notice of Completion. No. 23 -GENERAL COUNSEL'S OPINIONS RELATIVE TO INTER-DISTRICT DISAGREEMENTS: It will be recalled that at the October Joint Board meeting, Resolution 63-142, providing for salary adjustments and personnel addi~ions, was adopted by all Districts except District No. 5 which rejected the resolution. Subsequently, District No. 5 held a special meeting and adopted the resolution. Since this resolution provides for the expenditure of Districts' funds, the General Counsel was asked to file a legal opinion as to its status in view of the original disagreement between Districts. These opinions on this subject are attached to the agenda. This matter has brought into focus the fact that a consolidation and clarification of existing rules and procedures for Joint Board business is appropiM.ate and desirable. The Secretary and staff have been researching all prior actions since 1950, which are numerous, relating to procedures and have prepared a draft resolution consoli- dating and clarifying such procedures. Thts draft resolution will be presented to the Directors at the Joint Meeting for study and possible action at a subsequent meeting. No. 24 -REJECTION OF BID FOR PURCHASE OF HYDRAULIC CRANE: The budget for the current fiscal year provides for the purchase of a hydraulic truck-mounted crane f0r ~ Plant .. csnstruct1on .and maintenance activities. This crane will provide a maximum lifting capacity of 8,000 pounds and it will also be serviceable as a hoist to lift personnel and equipment into working areas above ground level. Bids for this equipment were opened before the Board of District No. 1 on November 7. Since there was only one bid for this equipment and since we believe that by re-advertising on a different basis we can obtain more competition, we are recommending by means of a motion appearing on the agenda that the one bid received for this equipment be rejected. We plan to have new specifications prepared for approval at the December meeting. -3- • < • -. No. 29 ~ REJECTION OF BID FOR INSTALLATION OF ADDITIONAL CONTROL EQUIPMENT (JOB J-5-1): Bids were opened on November 7 for this work. Three bids were received and since they were all over the engineer's estimate, we are recommending by means of a motion on t he agenda that they all be rejected. District No. 1 Nos. 28 and 30 -AWARD OF PLANT CONSTRUCTION PROJECTS: The Board of District No. 1 has been authorized to award two separate .Plant · construction jobs, plans and specifications for which have been approved by the Joint Boards and bids for which were opened on November 7. Item No. 28 awards the construction of Clarifier No. 5 at Plant No. 1 (Job No. Pl-11) and Item No. 30 is the resolution for the award of additional paving at Plant No. 2 (PW-014). Since these bids were taken on the day before this report was mailed , our engineers and staff have not had sufficient time as yet to analyze and make recommendations for award. Accordingly , the resolutions of award are not included with the enclosed agenda but will appear with the complete and final a g enda at the time of the Board meeting. District No. 11 No. 46 -QUITCLAIM OF EASEMENT: At the October meeting of the Board, a quitclaim of an existing District easement at Banning Avenue and Cannery Street to Holland Homes, Inc. was authorized upon payment of the sum of $507 and the completion of the relocation of the District force main lying within the easement. We are in receipt of a letter from the attorney for Holland Homes , Inc. (copy enclosed for District No. 11 Directors) requesting that the easement be quitclaimed prior to relocation of the force main. The sum required f o r acceptance of the easement , etc., $507, has been paid. We are asking that the Directors consider this prior quitclaiming in order that Holland Homes may be advised of the Board's attitude. District No. 7 No. 50 -ACCEPTANCE OF EASEMENT: This item is a routine acceptance of a donated sewer easement by a developer. No. 51 -CONSIDERATION OF ANNEXATION NO. 5: The Board of Supervisors has forwarded to the District a proposed small annexation in the Cowan Heights area. Since the District has not established any policy with regard to these annexations other than the payment of an annexation fee of $175 per acre, it will be recommended that this annexation be approved under these terms. However, this type of annexation is what I have referred to as "postage stamps" and bring s home more forcefUlly the necessity of the Districts studying long range policy for future annexation. I have mailed , under separate cover, a report and map from Boyle and Lowry on this sub j ect and further discussion of this matter at the meeting is appropriate , if desired. Other items on the a g enda relate mostly to rout ine actions in connection with Assessment Districts and old business with.which the Directors are familiar. Lee M. Nelson General Manager R 0 L L C A L L Districts /~. £.( ~ /} <7 // Regular 7 ~--------~ Adjourned ~~--~~~~ Date //-/3 -/e 3 Time JP,.· Ol f ,12z Item ~(?~ v JOINT BOARDS c ~ well Bel1 ---Herbst Pool Bous '{t{l Callens Cook Coons Culver Doney Dunham Furman Gemmill Hall Hock Kanno Lambert Lorenz McBratney Meyers Parks Reese Shull Stewart Stoddard Workman Wright Featherly OTHERS: Nelson Brown Niss on Galloway Dunn Tremblay Ct'vUt'~*' l}ee t tner Yaberg Lowry Billings Crenshaw Kanno ---Hart Schutte Humeston --- ---De Vries Leonard ...,_ __ Hubbard Michel Callens Welch ~M cCarthy :=:: \eynolds N ~ton W rd ------Hart --Craft Van U~e Phillf s --- DISTRICT 8 Scott Martin Featherly Ph i llip s DISTRICT l ""'~ Doney Meyers Featherly v Hubb a rd v"' Humeston v k(' Phillips DISTRICT 2 Pa rks Ca llens Reese Workman Featherly v-: z v 7 <: i/ v V7 ,/ v I?' DISTRICT Cornwell L:7 Bell ~ Bousman tt- ~ ~ Culver v Dunham ----Furman ~ Gemmill Reynolds Kanno Schutte Herbst Hubbard Michel Ward Newton Craft Phillips 3 Herbst Pool Crenshaw Schutte De Vries Leonard ~ ;?" < Hubbard l7 Kanno Callens Lambert ~ Welch McBratney 0-McCarthy Re e se v Newton Shull V=" Ward Wright v Van Dyke Featherly ............ Phillips DISTRICT 5 Stoddard v" Hart Lorenz v Featherly v Phillips DISTRICT 6 Meyers 7 Stoddard v Fe atherly v Phillips DISTRICT 7 Doney v Hume s ton Cook l\_ Hart ~ i/ Hubbard Meyers v Parks L,.c<"" Re ynolds Featherly ~ Phillips DISTRICT 11 Stewart v Lambe r t ~ Welch Fe a therly ~ Phillips .. ..._ R 0 L L C A L L Districts --------Regular --------Adjourned -------- Date Time ------------------------------- Item --------------------------------- JOINT BOARDS Cornwell Bell Bousman Callens Cook Ce ens Culver Doney Dunham Furman Gemmill .diall Hock Kanno Lambert Lorenz McBratney Meyers Parks Reese Shull Stewart Stoddard Workman Wright Featherly OTHERS: Nelson Brown Nisson Galloway Dunn Tremblay Boettner Yaberg Lowry Billings ./ Herbst ~ Pool ~ Crenshaw ~ Kanno Q_.., Hart 7 Schutte lZ -..i;:;-Humeston -V-DeVr1es -r,-Leonard -,\?...,...Hubbard V' Michel 7 Callens + Welch t:t.-McCarthy ~ Reynolds ~ Newton 2: Ward _L__ Hart ~ Craft -------4-Van Dyke ~ Phillips DISTRICT 8 Scott Martin Featherly __ Phillips Hall Doney Meyers DISTRICT l Hubbard --Humeston --- Featherly Phillips -- DISTRICT 2 Parks Callens Coons Cornwell Culver Reynolds --Kanno Schutte --Herbst Hall Hubbard Hock Michel Shull Ward Reese Newton Workman Craft Featherly __ Phillips DISTRICT 3 Cornwell Herbst Bell Pool · Bousman Crenshaw Coons Schutte Culver Dunham Furman De Vries Gemmill Leonard Hall Hubbard Kanno Callens Lambert Welch McBratney McCarthy Reese --Newton Shull Ward Wright Van Dyke Featherly Phillips DISTRICT 5 Stoddard -lfart Lorenz Featherly Phillips DISTRICT 6 Meyers Stoddard Featherly __ Phillips DISTRICT 7 12: Humeston a..., Hart v: Hubbard v v Reynolds v Phillips DISTRICT 11 Stewart Lambert Welch Featherly Phillips -- II 1 7 f BOARDS OF DIRECTORS County Sanitation Districts of Orange County, California 1104 West Eighth Street Santa Ana, California (2) (3) (4) (5) (6) (7) DISTRICT No. #1 AGENDA NOVEMBER 7, 1963 AT 4:30 P.M. / Appointment of Chairm Report of the Genera Consideration of mot n re: plans and specificatio J-6 and P2-5, Job No. J Consideration of motion re. plans and specifications fo Specification #PW-014. See Consideration of motion re: and read sealed bids receive P~ant No. 1, Job No . Pl-11 Consideration of motion re: Job No. Pl-11 to the enginee Ulation and recommendation if necessary Approving Addendum #1 to the Instrumentation Installat i on See page 11 A11 Approving Addendum #2 to the Additional Paving at Plant No. age 11 B 11 Directing the Secretary to open for Primary Clarifier No. 5 at ef erring bids opened for and General Manager for tab- (8) Consideration of motion re: irecting the Secretary to o~en and read sealed bids rec ived for Instrumentation l:n~tallation for J-6 and P2-5 Job No. J-5-1 ,_;.1\ 'V~~~y~'· (9) (10) Consideration of motion re: Referring bids opened for Job No. J-5-1 to the enginee s and General Manager for tab- ulation and recommendation \, Consideration of moti6n re: Directing the Secretary to open and read sealed bids r ceived for Additiona l Paving at Plant No. 2, Specificati #PW-014 vpr' 1/~~· (11) Considero.t16n of motion re: Referring bids fC!" Specifica ~~ ,, ti on #PW-014 to the Enginee nnd Ciener n l Mt'.nager fo r y -~ ..t-N1 ..P t <:..:bul.:ition and r L:COmmendatiO lfY-I (t2~ Cons i dcr nt i on of motion r e : Dire cting the Secretary to open and read sealed bids re eived for ft!{draulic Crane, Spee1f1ention #E-030 (13) Consideration o f motion re: Refe~ring bids opened for Specification #E-030 to the Purchasing Officer and the General Manager for tabulat n and recommendation (14) Other business and cornrnunica ions, if any (15) Consideration of motion re: Adjournme nt /:)('.)>\ . y 1)4 >\~~ f"' \l\J>\ COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 1104 West Eighth Street Santa Ana, California October 31, 1963 ADDENDUM NO • 1 to PLANS for INSTRUMENTATION INSTALLATION FOR JOBS J-6 AND P2-5 J'OB No • J'· 5-1 Plan Sheet No. 7 of 14 Delete the installation of the underground 4-4" conduit duct bank from end of the Tunnel to the 100-pair Cable Termination Pole. All necessary conduits and accessories above ground and in the Tunnel and wires and cables are ~ deleted. Plan Sheet No. 9 of 14 Delete the installation of the underground 4-4" conduit duct bank from the Northeast corner of the Equipment Building to the Tunnel. All necessary conduits and accessories above ground and in the Tunnel and wires and cables are ~ deleted. -A- /7 µ,llf/µ<//<ku~/J~i orman R. Tremblay Construction Enginee Calif. Reg. No. Cl3536 .. -.... J. COUNTY SANITATION DISTRICTS OF ORANGE COUNTY 1104 West Eighth Street Santa Ana 1 California ADDENDUM NO. 2 to PLANS for November 6, 1963 ADDITIONAL PAVING AT PLANT NO. 2 SPEC. NO. PW014 \ Add to General Provisions Paragraph K the following: "Bid Bond in the amount of 10% of the bid must be submitted with the bid." Please acknowledge receipt of this addendum at bottom or Proposal (Page 7). Lee M. Nelson General Manager County Sanitation Districts of Orange County -B- __ _... . ..---·,,..· R 0 L L C A L L Hall Doney Meyers Featherly Nelson Brown Nisson Hohener Lowry Billings Galloway Boettner Adjourned v· Nee ting ------ DISTRICT 1 / Hubbard . ............... Humeston ./ £.\: .::: Phillips DISTRICT 7 OTHERS Chairmen pro tern, if any